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HomeMy WebLinkAbout2003 11-24 CCP Regular Session AGENDA CITY COUNCIL STUDY SESSION November 24, 2003 6:00 P.M. City Council Chambers 1. City Council Discussion of Agenda Items and Questions 2. Miscellaneous 3. Adjourn ** REVISED ** CITY COUNCIL MEETING • City of Brooklyn Center November 24, 2003 AGENDA 1. Informal Open Forum With City Council - 6:45 p.m. - provides an opportunity for the public to address the Council on items which are not on the agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council Members will not enter into a dialogue with citizens. Questions from the Council will be for clarification only. Open Forum will not be used as a time for problem solving or reacting to the comments made but, rather, for hearing the citizen for informational purposes only. 2. Invocation — 7 p.m. 3. Call to Order Regular Business Meeting -The City Council requests that attendees turn off cell phones and pagers during the meeting. 4. Roll Call 5. Pledge of Allegiance • 6. Council Report 7. Approval of Agenda and Consent Agenda -The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. a. Approval of Minutes - Councilmembers not present at meetings will be recorded as abstaining from the vote on the minutes. 1. November 10, 2003 — Study Session 2. November 10, 2003 — Regular Session 3. November 10, 2003 — Work Session 4. November 17, 2003 — Joint Work Session with Financial Commission b. Licenses C. Resolution Setting 2004 Cafeteria Plan Contribution for Non -Union Employees • * d. Amend Start Time for December 15, 2003, Facilitated Council Retreat CITY COUNCIL AGENDA -2- November 24, 2003 8. Public Hearings a. An Ordinance Relating to the Brooklyn Center Building Code: Amending Brooklyn Center City Code Sections 3 -101, 3 -102, and 3 -103 -This item was first read on October 13, 2003, published in the official newspaper on October 23, 2003, offered for second reading and public hearing on November 10, 2003, at which time was continued to November 24, 2003. -Requested Council Action: -Re -open the public hearing. -Take public input. - Motion to continue to December 8, 2003. 9. Council Consideration Items a. Resolution Expressing Recognition for and Appreciation of the Public Service of Organizations and Individuals Participating in Brooklyn Center's Adopt -A -Park, Adopt -A- Trail, and Adopt -A- Street Programs - Requested Council Action: - Motion to adopt resolution. • b. Resolution Expressing Appreciation to Target for Their Donation of $750 for the Police Department for the Purchase of Digital Cameras -Requested Council Action: - Motion to adopt resolution. C. Resolution and Consent Order Imposing Civil Penalty for Chuck Wagon Liquor Violation -Requested Council Action: - Motion to adopt resolution. d. Resolution Accepting The Auto Theft Prevention Grant - Requested Council Action: - Motion to adopt resolution. e. Discussion on Potential Amendment to the Deer Management Plan -Requested Council Action: -None, discussion only. f. Resolution Creating Technology Fund - Requested Council Action: - Motion to adopt resolution. • • CITY COUNCIL AGENDA -3- November 24, 2003 g. Update on Provisional License Ordinance -Requested Council Action: -None, update only. 10. Adjournment • • City Council Agenda Item No. 7a I MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL • OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA I JOINT WORK SESSION WITH FINANCIAL COMMISSION NOVEMBER 17, 2003 COUNCIL /COMMISSION CONFERENCE ROOM CALL TO ORDER The Brooklyn Center City Council met for a joint Work Session with the Financial Commission and was called to order by Mayor Myrna Kragness at 6:30 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kay Lasman, Diane Niesen, and Bob Peppe. Also present: City Manager Michael McCauley, Assistant City Manager/Director of Operations Curt Boganey, Public Works Director /City Engineer Todd Blomstrom, and Deputy City Clerk Maria Rosenbaum. Councilmember Carmody arrived at 6:37 p.m. • ( Councilmember Niesen left the meeting at 7:15 p.m.) Financial Commission Members present: Chair Donn Escher, Timothy Elftmann, Jay Hruska, and Mark Nemec. City Manager Michael McCauley discussed that Garden City Parent Teacher Organization (PTO) had requested approval of an excluded bingo application for an event on November 21, 2003. He informed that the State Statutes does not require approval by the City Council and that if there were no objections he would have the City Clerk sign the application in order for the event to take place this week. In the meantime language could be prepared in order to corroborate the process for approval of excluded bingo and exempt gambling applications. Mr. McCauley suggested discussing the draft General Fund Budget before the other items on the agenda. FINALIZE GENERAL FUND FOR TRUTH IN TAXATION AND ADOPTION Mr. McCauley outlined the materials distributed regarding the major features, overview of impacts, specific program impacts, technology, and future issues for the General Fund Budget. I • 11/17/03 -1- DRAFT I He informed that since the draft budget was discussed on August 18, 2003, the number of positions • removed from the budget had changed from five full -time positions to six full -time positions and that $25,000 is proposed for technology needs. Mayor Kragness informed that she had met with the new Executive Director from PRISM and that the request for funding would be anything the Council could consider. Council discussed and expressed their opinions regarding funding for PRISM. It was the consensus of the Council to allocate $3,000 for PRISM and indicate to them that this will be the last year the City will provide funding for PRISM. Mr. McCauley informed that he would use $3,000 from the unspent 2003 City Council Budget could be transferred into the Grants Fund for distribution in 2004. Councilmember Niesen left the meeting at 7:15 p.m. Mr. McCauley discussed the other key factors that have changed since the August 18, 2003, budget meeting which include: • A general increase in wages for regular full -time and part-time employees with a two percent increase on January 1, 2004, and a one percent increase on July 1, 2004, which would be in the range that is occurring among cities. • An increase of $75 to the employee cafeteria plan to address a 13 percent increase in premiums, higher deductibles, and to address competitiveness within our comparable cities that already provide higher levels of contribution than Brooklyn Center. • • Additional money in street maintenance to reflect the use of a mechanic to do snow plowing. • In the Police Department, detectives will be fully staffed, DARE will be eliminated, 26 patrol officers will be funded, and grants will be used for equipment and capital wherever possible. • Budgeted revenues for the Community Center had been increased to reflect the current levels of usage. • $5,000 had been added to Central Supplies to cover deer management. • Street maintenance had been increased to reflect larger areas being seal coated following larger street reconstruction projects. • $13,526 had been placed into contingency. • Low Housing Aid had been eliminated. He outlined the continuing budget assumptions and the ongoing efforts of dispatch, central garage, administrative penalties, and post - retirement health benefits. • 11/17/03 -2- DRAFT • Council discussed DARE. Mr. McCauley informed that ideas are being considered on how to have police interacting with schools after discontinuing DARE and that he will provide an update on those future interactions. 2004 -2008 CAPITAL IMPROVEMENT PROGRAM Mr. McCauley discussed that the proposed Capital Improvement Program (CIP) with the exception of 2008 should be able to set goal with extension of the plan that was in place. Mayor Kragness asked about the possibility of having Hennepin County doing County Road 10 and Brooklyn Boulevard. Mr. McCauley informed that he believes Hennepin County has been discussing doing Humboldt Avenue North and 57` Avenue North. Public Works Director /City Engineer Todd Blomstrom informed that he believes Humboldt Avenue North and 57 Avenue North will be done in the next five years; and that he will check on Brooklyn Boulevard. 2004 LIQUOR FUND BUDGET Mr. McCauley discussed that the change between now and the final adoption would be the transfer of money from this fund to the Capital Projects Fund would increase from $100,000 to $125,000. The proposed budget sets forth a budget for two operations with the additional liquor store at Brooklyn Boulevard and 69`" Avenue North. . MISCELLANEOUS Councilmember Carmody inquired if the Council would be interested in having the Housing Commission pursue the issue of unpaved driveways. It was the consensus of the Council to not have the Housing Commission continue with this issue. ADJOURNMENT A motion by Councilmember Lasman, seconded by Councilmember Carmody to adjourn the Work Session at 8:17 p.m. Motion passed unanimously. City Clerk Mayor I i • 11/17/03 -3- DRAFT • MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION NOVEMBER 10, 2003 CITY HALL - COUNCIL CHAMBERS CALL TO ORDER STUDY SESSION The Brooklyn Center City Council met in Study Session and was called to order by Mayor Myrna Kragness at 6:05 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Kay Lasman, Diane Niesen, and Bob Peppe. Also present were City Manager Michael McCauley, Community Development Director Brad Hoffman, Director of Public Works /City Engineer Todd Blomstrom, and Deputy City Clerk Maria Rosenbaum. City Manager Michael McCauley discussed that there had been revisions made to some of the materials in City Council agenda item 8a, Franchise Fee Ordinances. He outlined the revisions and . informed that the City would propose an amendment to include that CenterPoint Energy would not have to use a fee for using the City's right -of -way; and that the flat fees for the ordinances would be for the City. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS Council discussed City Council agenda items 7a, Approval of Minutes; 8b, An Ordinance Relating to the Brooklyn Center Building Code: Amending Brooklyn Center City Code Sections 3 -101, 3 -102, and 3 -103; 8d, An Ordinance Relating to the Deer Hunting Within the City of Brooklyn Center for the Purpose of Population Control; 7b, Licenses, Economic Development Authority (EDA) agenda item 4a, Resolution Authorizing Submission of an Application to the Hennepin County Environmental Response Fund; City Council agenda item 1 Oa, Resolution Amending City Council Handbook Regarding Protocol for Agenda Action Items and E -mail. Councilmember Niesen asked that the minutes from the October 20, 2003, Joint Work Session with the Financial Commission be amended to read the following: Councilmember Niesen inquired about the breakdown of the impacts on total bills with the proposed rate increases. Mr. McCauley discussed that the breakdown for total water and sewer City bills per year would be $8.16 for residential and $2.08 for seniors. • 11/10/03 -1- DRAFT Councilmember Peppe informed that he would like clarification as to how the repairs would be e enforced in regards to the amendment to Chapter 3. Mr. McCauley informed that if the Council would like to table the ordinance for further clarification, they could consider that at the regular meeting. Councilmember Peppe questioned the discussions the Council had regarding the language in the ordinance relating to deer hunting. It was the consensus of the Council that the language in the Section 2 (d) of An Ordinance Relating to the Deer Hunting Within the City of Brooklyn Center for the Purpose of population Control should read the following: the harvesting of deer pursuant to a Deer Management Plan adopted by the City Council as . allowed under permit issued by the City Manager or City Manager's designee and subject to any conditions and limitations established by the City Manager. Councilmember Lasman informed that she would like the safety of arrows considered in regards to the deer - hunting plan. MISCELLANEOUS Council continued discussions regarding the franchise fees. Councilmember Niesen informed that she was not in favor of kicking in money for larger customers. Mayor Kragness inquired if some of the money received from the Single Family Mortgage Revenue • Refunding Bonds could be allocated for PRISM. Mr. McCauley suggested that the Council continue this discussion to the work session on November 17, 2003. ADJOURNMENT The Council continued the Study Session into the Informal Open Forum at 6:45 p.m. City Clerk Mayor • 11/10/03 -2- DRAFT • MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION NOVEMBER 10, 2003 CITY HALL - COUNCIL CHAMBERS 1. INFORMAL OPEN FORUM WITH CITY COUNCIL CALL TO ORDER INFORMAL OPEN FORUM The Brooklyn Center City Council met in Informal Open Forum at 6:45 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Kay Lasman, Diane Niesen, and Bob Peppe. Also present were City Manager Michael McCauley, Community Development Director Brad Hoffman, Director of Public Works /City Engineer Todd Blomstrom, City Attorney Charlie LeFevere, and Deputy City Clerk Maria Rosenbaum. No one wished to address the Council. • ADJOURN INFORMAL OPEN FORUM A motion by Councilmember Niesen, seconded by Councilmember Lasman to adj ourn the Informal Open Forum at 6:55 p.m. 2. INVOCATION Mayor Kragness offered the Invocation. 3. CALL TO ORDER REGULAR BUSINESS MEETING The Brooklyn Center City Council met in Regular Session and was called to order by Mayor Myrna Kragness at 7:02 p.m. 4. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Kay Lasman, Diane Niesen, and Bob Peppe. Also present were City Manager Michael McCauley, Community Development Director Brad Hoffman, Director of Public Works /City Engineer Todd Blomstrom, Planning and Zoning Specialist Ron Warren, City Attorney Charlie LeFevere, and Deputy City Clerk Maria Rosenbaum. • 11/10/03 -1- DRAFT (Councilmember Carmody was excused at 8:07 p.m.) 5. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited 6. COUNCIL REPORT Councilmember Niesen reported that she attended an Association of Metropolitan Municipalities (AMM) meeting on October 28, 2003, and met with the Executive Director. Councilmember Carmody reported that she attended the Regional League of Minnesota Cities meeting on October 30, 2003. Mayor Kragness reported that she attended a dedication to the East Indian Temple and a ribbon cutting ceremony for the new Social Security Office on November 5, 2003; and on November 6, 2003, she attended a Racial Justice Commission luncheon. 7. APPROVAL OF AGENDA AND CONSENT AGENDA There was a motion by Councilmember Lasman, seconded by Councilmember Carmody to approve the agenda and consent agenda with the amendment to the October 20, 2003, Joint Work Session with Financial Commission meeting minutes. Motion passed unanimously. e 7a. APPROVAL OF MINUTES A motion by Councilmember Lasman, seconded by Councilmember Carmody to approve the October 20, 2003, joint work session with Financial Commission, October 27, 2003, study, regular, and work session meeting minutes with the following amendment to the October 20, 2003, meeting minutes: Councilmember Niesen inquired about the breakdown of the impacts on total bills with the proposed rate increases. Mr. McCauley discussed that the breakdown for total water and sewer City bills per year would be $8.16 for residential and $2.08 for seniors. Motion passed unanimously. 7b. LICENSES A motion by Councilmember Lasman, seconded by Councilmember Carmody to approve the following list of licenses. Motion passed unanimously. 11/10/03 -2- DRAFT • MECHANICAL Alliant Mechanical Inc. 3650 Kennebec Drive, Eagan Brooklyn Aire 8862 Zealand Avenue North, Brooklyn Park Dale Huber Co. 1200 West Highway 13, Burnsville Expert Sheet Metal Inc. 30 West Main Street, Bethel North Country Aire 29617 Riverridge Road, Isanti PMR Mechanical, Inc. 2414 East 26` Street, Minneapolis RENTAL Renewal: 5308 Emerson Avenue North - Phillip and Ginger Luoma Anderson Riverwood Estates Apartments - Donald Kasbohm Initial: 5650 Humboldt Avenue North - Syed Raza 6342 Lee Avenue North - Timothy Cioni 6523 Unity Avenue North - WaYee Xiong SIGNHANGER Leroy Signs 6325 Welcome Ave N, Brooklyn Park 7c. APPROVAL OF SITE PERFORMANCE GUARANTEE RELEASE/REDUCTION FOR CSM CORPORATION (3280 NORTHWAY • DRIVE) A motion by Councilmember Lasman, seconded by Councilmember Carmody to approve site performance guarantee release /reduction for CSM Corporation (3280 Northway Drive). Motion passed unanimously. S. PUBLIC HEARINGS 8a. FRANCHISE FEE ORDINANCES 1. AN ORDINANCE IMPOSING AN ELECTRIC FRANCHISE FEE ON NORTHERN STATES POWER'S OPERATIONS WITHIN THE CITY OF BROOKLYN CENTER 2. AN ORDINANCE IMPOSING A NATURAL GAS FRANCHISE FEE ON CENTERPOINT ENERGY MINNEGASCO'S OPERATIONS WITHIN THE CITY OF BROOKLYN CENTER 3. AN ORDINANCE AMENDING CITY ORDINANCE 97 -09 GRANTING AN ELECTRIC FRANCHISE FEE ON NORTHERN STATES POWER'S OPERATIONS WITHIN THE CITY OF • BROOKLYN CENTER 11/10/03 -3- DRAFT City Manager Michael McCauley discussed that two revised ordinances had been prepared and are • before the Council this evening for approval of reintroducing and setting second reading and public hearing on December 8, 2003. The revisions made to the gas and electric franchise fees incorporate a flat rate per customer rather than a percentage. A third ordinance amendment is before the Council to amend City Ordinance 97 -09 and will reflect the franchise fee ordinances. Mayor Kragness questioned if these ordinances would be established until 2009. Mr. McCauley discussed that the ordinances would set a maximum until 2009. Mayor Kragness inquired if there was anyone who wished to speak to the Council. Darrin Lahr, Xcel Energy, addressed the Council to inform that they have a concern with continuing the ordinances between now and December 8, 2003, for the sake of their programming. Dale Greenwald, business owner in Brooklyn Center, addressed the Council to express thanks for all the work that has been done with these ordinances. He had hoped for a sunset ordinance; however, believes that he has to trust these ordinances will work. Councilmember Peppe inquired if a sunset clause could be implemented to review this in four to five years. Mr. McCauley discussed the sunset process and suggested that the Council might wish to consider by resolution to direct a review in four to five years. Mr. McCauley informed that he could prepare a resolution for the December 8, 2003, agenda. A motion b Councilmember Lasman seconded b Councilmember Pe e to withdraw the original • Y Y PP ordinances imposing gas and electric franchise fees, reintroduce the two new gas and electric ordinances, introduce An Ordinance Amending City 97 -09 Granting an Electric Franchise on Northern States Power's Operations Within the City of Brooklyn Center, and set new date of public hearings for December 8, 2003. Motion passed unanimously. 8b. AN ORDINANCE RELATING TO THE BROOKLYN CENTER BUILDING CODE: AMENDING BROOKLYN CENTER CITY CODE SECTIONS 3 -101, 3 -102, AND 3 -103 Mr. McCauley discussed that a questioned had been raised on how the enforcement will be implemented and suggested that this item be continued to the November 24, 2003, meeting. A motion by Councilmember Carmody, seconded by Councilmember Lasman to open the Public Hearing. Motion passed unanimously. No one wished to address the Council. A motion by Councilmember Carmody, seconded by Councilmember Lasman to continue the Public Hearing to November 24, 2003. Motion passed unanimously. • 11/10/03 -4- DRAFT • 8c• AN ORDINANCE AMENDING SECTIONS 11 -604 AND 11 -704 OF THE BROOKLYN CENTER CODE OF ORDINANCES REGARDING APPLICATIONS FOR INTOXICATING LIQUOR LICENSES Mr. McCauley discussed that this ordinance amendment would be a continuing effort to update and streamline the application process for liquor licensing. A motion by Councilmember Carmody, seconded by Councilmember Lasman toopen the Public Hearing. Motion passed unanimously. No one wished to address the Council. A motion by Councilmember Carmody, seconded by Councilmember Lasman to close the Public Hearing. Motion passed unanimously. ORDINANCE NO. 2003 -19 Councilmember Lasman introduced the following ordinance and moved its adoption: AN ORDINANCE AMENDING SECTIONS 11 -604 AND 11 -704 OF THE BROOKLYN CENTER CODE OF ORDINANCES REGARDING APPLICATIONS FOR INTOXICATING LIQUOR LICENSES • The motion for the adoption of the foregoing ordinance was duly seconded g g y by Councilmember Carmody. Motion passed unanimously. 8d• AN ORDINANCE RELATING TO THE DEER HUNTING WITHIN THE CITY OF BROOKLYN CENTER FOR THE PURPOSE OF POPULATION CONTROL Mr. McCauley discussed that this ordinance amendment would allow the implementation of a deer management plan and that the following bolded language should be added to the amendment in Section 2 (d): the harvesting of deer pursuant to a Deer Management Plan adopted by the City Council as allowed under permit issued by the City Manager or City Manager's designee and subject to any conditions and limitations established by the City Manager. A motion by Councilmember Lasman, seconded by Councilmember Carmody to open the Public Hearings. Motion passed unanimously. No one wished to address the Council. • 11/10/031 -5- DRAFT i A motion by Councilmember Carmody, seconded by Councilmember Peppe to close the Public • Hearings. Motion passed unanimously. ORDINANCE NO. 2003 -20 Councilmember Lasman introduced the following ordinance and moved its adoption: AN ORDINANCE RELATING TO THE DEER HUNTING WITHIN THE CITY OF BROOKLYN CENTER FOR THE PURPOSE OF POPULATION CONTROL The motion for the adoption of the foregoing ordinance was duly seconded by Councilmember Niesen. Motion passed unanimously. 9. PLANNING COMMISSION ITEM 9a. PLANNING COMMISSION APPLICATION NO. 2003-019 SUBMITTED BY DLR GROUP. REQUEST FOR PLANNED UNIT DEVELOPMENT AMENDMENT TO BUILD AN APPROXIMATE 27,000 SQ. FT. OFFICE/INDUSTRIAL I IN FOR GLOBAL INDUSTRIES ON A 2.3 � BUILDING G ACRE PARCEL OF LAND LOCATED AT THE NORTHWEST CORNER OF FREEWAY BOULEVARD AND SHINGLE CREEK PARKWAY. THE PLANNING COMMISSION RECOMMENDED APPROVAL OF THIS APPLICATION AT ITS OCTOBER 30, 2003, MEETING. • 1. RESOLUTION REGARDING DISPOSITION OF PLANNING COMMISSION APPLICATION NO. 2003-019 SUBMITTED BY DLR GROUP. Planning and Zoning Specialist Ron Warren outlined Planning Commission Application No. 2003- 019 submitted by DLR Group requesting for a planned unit development (PUD) amendment to build an approximate 27,000 square foot office/industrial building for Global Industries on a 2.3 acre parcel of land located at the northwest corner of Freeway Boulevard and Shingle Creek Parkway. Councilmember Lasman inquired about the access. Mr. Warren discussed that the access would be from Parkway Circle and Freeway Boulevard. Councilmember Carmody questioned the parking at the Americinn. Mr. Warren discussed that there will be a screening wall along the loading dock area. Councilmember Lasman questioned if there would be any other type of furniture at this site. Matthew Johnson, representative from DLR Group, addressed the Council and informed that there would be a variety of all office related furniture. 11/10/03 -6- DRAFT • • Councilmember Niesen questioned why this would be an amendment to a PUD and if the City would be paying for the watermain issue. Mr. Warren discussed the amendment process for PUD's and informed that the applicant would be responsible for the watermain expenses. RESOLUTION NO. 2003-171 Councilmember Lasman introduced the following resolution and moved its adoption: RESOLUTION REGARDING DISPOSITION OF PLANNING COMMISSION APPLICATION NO. 2003 -019 SUBMITTED BY DLR GROUP The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Niesen. Motion passed unanimously. 10. COUNCIL CONSIDERATION ITEMS 10a. RESOLUTION AMENDING CITY COUNCIL HANDBOOK REGARDING PROTOCOL FOR AGENDA ACTION ITEMS AND E -MAIL Mr. McCauley discussed that this resolution would establish a protocol for agenda action items and e -mail. The City Council Handbook currently has a protocol for public hearings; however, this proposed protocol would clearly delineate the format for handling action items on an agenda. The • proposed e -mail policy clearly defines when and how e -mail would be used by Council Members to avoid any possible questions with respect to the Open Meeting Law or other issues. RESOLUTION NO. 2003 -172 Councilmember Lasman introduced the following resolution and moved its adoption: RESOLUTION AMENDING CITY COUNCIL HANDBOOK REGARDING PROTOCOL FOR AGENDA ACTION ITEMS AND E -MAIL The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Carmody. Councilmember Niesen inquired if there would be any provision for public input and suggested something like the Informal Open Forum Card process. Mr. McCauley discussed that the Mayor as Chair, recognizes persons wishing to speak and suggested that the Council consider discussing this at a work session if they wished to review specific mechanics for public input beyond current policies. Councilmember Niesen asked that a mechanism be considered to let people know they will be heard during a regular meeting. Councilmember Carmody asked that this item be placed on a January work session in order for the • Council to have two meetings to learn the proposed protocol before adding new protocol. 11 /10/03 -7- DRAFT Mr. McCauley will place an item on a January work session agenda to further discuss this request. • Motion passed unanimously. 10b. RESOLUTION AMENDING SECTION 3 OF THE CITY'S PERSONNEL RULES AND REGULATIONS BY ADDING A SECTION RELATING TO PROHIBITING FIREARMS AT WORK Mr. McCauley discussed that this resolution would prohibit persons other than sworn police officers or police personnel handling weapons as part of their assigned tasks and that the policy is consistent with recent changes in State Law. RESOLUTION NO. 2003-173 Councilmember Lasman introduced the following resolution and moved its adoption: RESOLUTION AMENDING SECTION 3 OF THE CITY'S PERSONNEL RULES AND REGULATIONS BY ADDING A SECTION RELATING TO PROHIBITING FIREARMS AT WORK The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Carmody. Motion passed unanimously. Councilmember Carmody asked to be excused at 8:07 p.m. since she was not feeling well. Mayor • Kragness excused Councilmember Carmody. loc. RESOLUTION APPROVING AN APPLICATION TO THE HENNEPIN COUNTY ENVIRONMENTAL RESPONSE FUND Mr. McCauley discussed that this resolution would approve an application to the Hennepin County Environmental Response Fund with respect to Phase II of the Hmong Shopping Center property. RESOLUTION NO. 2003-174 Councilmember Niesen introduced the following resolution and moved its adoption: RESOLUTION APPROVING AN APPLICATION TO THE HENNEPIN COUNTY ENVIRONMENTAL RESPONSE FUND The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Lasman. Motion passed unanimously. • 11/10/03 -8- DRAFT • 10d. RESOLUTION ESTABLISHING 2004 STREET AND STORM DRAINAGE ASSESSMENT RATES Mr. McCauley discussed that each year the street and storm drainage assessment rates are reviewed and that this resolution would establish the recommended rates 2004. RESOLUTION NO. 2003-175 Councilmember Lasman introduced the following resolution and moved its adoption: RESOLUTION ESTABLISHING 2004 STREET AND STORM DRAINAGE ASSESSMENT RATES The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Peppe. Motion passed unanimously. 10e. RESOLUTION SETTING THE INTEREST RATE ON SPECIAL ASSESSMENTS FOR 2004 Mr. McCauley discussed that each year the Council establishes interest rates for special assessments levied against private property based on the City's Special Assessment and Internal Loan Interest Rate Policy. This year staff is recommending a 5.5 percent interest rate for 2004 on special • assessments. RESOLUTION NO. 2003 -176 Councilmember Lasman introduced the following resolution and moved its adoption: RESOLUTION SETTING THE INTEREST RATE ON SPECIAL ASSESSMENTS FOR 2004 The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Peppe. Councilmember Niesen inquired about the impact of the rate and its rationale. Mr. McCauley discussed that if someone were to prepay after the bonds were issued, the City would be paying interest on those bonds at a rate that could be higher than the interest the City would make on the money received in prepayment, creating a deficit. Thus the rate on special assessments must cover the City costs of administering the bonds and the gap. Motion passed unanimously. • 11/10/03 -9- DRAFT 10L 2004 PUBLIC UTILITY AND SERVICE CHARGE RATE STUDY - RESOLUTION ADOPTING 2004 SEWER UTILITY RATES, FEES AND CHARGES - RESOLUTION ADOPTING 2004 WATER UTILITY RATES, FEES AND CHARGES - RESOLUTION ADOPTING 2004 STREET LIGHT RATES AND CHARGES Mr. McCauley discussed that each year in connection with the City's Capital Improvement Program utility and service rates are reviewed. This year staff is recommending modest increases in water, sanitary sewer, and street light utility rates with a 2.8 percent for water and sanitary sewer and 3 percent for street light utilities. Based on the projected balances, these funds would be near or slightly above the fund balance targets recommended by the Financial Commission and adopted by the City Council. Mr. McCauley informed that no increase is proposed for storm water or recycling. Storm water funds will be reviewed in connection with planning for future pond maintenance needs and the increasing regulatory obligations being imposed by the Federal Government. Recycling has sufficient funds in the near term to cover anticipated costs without an increase. Councilmember Niesen asked about the jurisdictions and costs for sanitary sewer. Mr. McCauley discussed that the Met Council runs the interception system; however, the sewer treatments, volume, pipes, and transmission are the City's responsible costs. Councilmember Niesen questioned the sanitary sewer for the Joslyn site. Mr. McCauley discussed that the pumping on the Joslyn site is placed into the City's system and that the costs for the site are • paid for by Joslyn. RESOLUTION NO. 2003-177 Councilmember Niesen introduced the following resolution and moved its adoption: RESOLUTION ADOPTING 2004 SEWER UTILITY RATES, FEES AND CHARGES The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Lasman. Motion passed unanimously. RESOLUTION NO. 2003 -178 Councilmember Niesen introduced the following resolution and moved its adoption: RESOLUTION ADOPTING 2004 WATER UTILITY RATES, FEES AND CHARGES The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Lasman. Motion passed unanimously. 11/10/03 -10- DRAFT • • RESOLUTION NO. 2003-179 Councilmember Niesen introduced the following resolution and moved its adoption: RESOLUTION ADOPTING 2004 STREET LIGHT RATES AND CHARGES The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Lasman. Motion passed unanimously. log. RESOLUTION DESIGNATING USE OF FUNDS RECEIVED FROM SINGLE FAMILY MORTGAGE REVENUE REFUNDING BONDS, TAXABLE SERIES 1992A Mr. McCauley discussed the City had received $183,639.01 from the U.S. Bank Trust for a single - family mortgage revenue refunding bond, which the City had issued in 1992. This resolution would direct monies into the Street Construction Fund to help support the ongoing neighborhood street construction program. RESOLUTION NO. 2003 -180 Councilmember Lasman introduced the following resolution and moved its adoption: • RESOLUTION DESIGNATING USE OF FUNDS RECEIVED FROM SINGLE FAMILY MORTGAGE REVENUE REFUNDING BONDS, TAXABLE SERIES 1992A The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Peppe. Motion passed unanimously. 10h. RESOLUTIONS SETTING BOND SALES - RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $5,080,000 GENERAL OBLIGATION POLICE AND FIRE BUILDING REFUNDING BONDS, SERIES 2004A - RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $2,490,000 TAXABLE GENERAL OBLIGATION TAX INCREMENT REFUNDING BONDS, SERIES 2004B Mr. McCauley discussed that Springsted continues to achieve funds for the Police and Fire Bonds and that they have suggested setting sales for December 8, 2003. Should the markets move higher by December 8, 2003, sale date, Springsted would recommend at that time that the Council pass what is called a parameters resolution. RESOLUTION NO. 2003 -181 Councilmember Lasman introduced the following resolution and moved its adoption: • 11/10/03 -11- DRAFT RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $5,080,000 • GENERAL OBLIGATION POLICE AND FIRE BUILDING REFUNDING BONDS, SERIES 2004A The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Peppe. Motion passed unanimously. RESOLUTION NO. 2003 -182 Councilmember Lasman introduced the following resolution and moved its adoption: RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $2,490,000 TAXABLE GENERAL OBLIGATION TAX INCREMENT REFUNDING BONDS, SERIES 2004B The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Peppe. Motion passed unanimously. 11. ADJOURNMENT There was a motion by Councilmember Lasman, seconded by Councilmember Peppe to adjourn the City Council meeting at 8:26 p.m. Motion passed unanimously. City Clerk Mayor • 11/10/03 -12- DRAFT • MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA CITY COUNCIL WORK SESSION NOVEMBER 10, 2003 CITY HALL - COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Work Session and was called to order by Mayor Myrna Kragness at 8:35 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kay Lasman, Diane Niesen, and Bob Peppe. Councilmember Kathleen Carmody was absent and excused. Also present: City Manager Michael McCauley, Community Development Director Brad Hoffman, and Deputy City Clerk Maria Rosenbaum. UPDATE AND DISCUSSION OF POTENTIAL DEVELOPMENT DISCUSSIONS FOR EDA PROPERTY ON BROOKLYN BOULEVARD AND 70 • City Manger Michael McCauley discussed that someone has expressed interest in developing the land owned by the Economic Development Authority (EDA) on Brooklyn Boulevard and 70 ffi Avenue North for a medical /office use; and inquired if the City would be willing to negotiate and not sell this land to any other interested parties for a period of time. Mayor Kragness asked if there had been any financial agreements. Community Development Director Brad Hoffman informed that nothing had been discussed at this time. Councilmember Lasman informed that she believes this would bring in more good jobs for the City. Councilmember Niesen expressed that she would be amendable to a non Tax Increment Financing (TIF) Fund for this project. Mr. McCauley discussed that the question before the Council is if they would be willing to consider an exclusive development with time to work in good faith to come to a deal. It was the consensus of the Council that they would be willing to consider an exclusive development option for a medical/office use building with the EDA land at Brooklyn Boulevard and 70'' Avenue North. • 11/10/03 -1- DRAFT REVIEW OF ASSOCIATION OF METROPOLITAN MUNICIPALITIES DRAFT • POLICES Council discussed the 2004 Legislative Priorities and was in consensus of the following top five to submit for the City of Brooklyn Center for the Policy Adoption Meeting on November 20, 2003: • Local Government Aid (LGA) • Mandates and Local Authority • Tax Increment Financing (TIF) • Local Zoning Authority • Transportation Funding MISCELLANEOUS Council discussed liquor license renewals and the scheduled Council Retreat on December 15, 2003. It was consensus of the Council to start at 2:30 p.m. instead of 4:00 p.m. Councilmember Niesen informed that she would like more information on the dioxins that were discussed in a November 5, 2003, newspaper article. Mayor Kragness requested information regarding the bus hub in Brooklyn Center. Council discussed funding for PRISM. • ADJOURNMENT A motion by Councilmember Niesen, seconded by Councilmember Peppe to adjourn the work session at 9:21 p.m. City Clerk Mayor 11/10/03 -2- DRAFT City Council Agenda Item No. 7b City of Brooklyn Center A Millennium Community i s TO: Michael J. McCauley, City Manager FROM: Maria Rosenbaum, Deputy Ci Clerk DATE: November 19, 2003 L ffi n SUBJECT: Licenses for Council Approval The following companies /persons have applied for City licenses as noted. Each company /person has fulfilled the requirements of the City Ordinance governing respective licenses, submitted appropriate applications, and paid proper fees. Licenses to be approved by the City Council on November 24, 2003. CHRISTMAS TREE SALES Malmborg's Garden Center 5120 North Lilac Drive MECHANICAL Air Conditioning Associate 689 Pierce Butler Route, St. Paul Apollo Heating & Vent Corp. 6510 Highway 36 Boulevard North, Oakdale Conrad Mechanical Contractors LLC 509 1st Avenue NE, Minneapolis DeZiel Heating & A/C 1612 Y Avenue NE, Buffalo RENTAL Renewal: • 1202 57 Avenue North - Edward Doll No calls 5104 E Twin Lake Boulevard - Nya Bowman No calls Initial: 509 61" Avenue North - Tim Daniel No calls 5324 -26 James Avenue North - Steven Elhardt 5324: 102003 Medical 060203 Aid and Assist 5326: 040303 Aid and Assist 3812 Janet Lane - Mains'l Services 101803 Fire 111402 Medical 5406 Sailor Lane - DeJon Harris 111903 Crime Against Family 111503 Aid and Assist. Property owner called regarding resident's vehicle. 111503 Aid and Assist. Resident called about problem with landlord over vehicle. 081403 Fire 073003 Suspicious Activity 042903 Alarm SIGNHANGER Equity Construction Co 25620 Park Lane, Shorewood 10 01 Shingle Creek Parkway Recreation and Community Center Phone & TDD Number Brooklyn Center, MN 55430 -2199 (763) 569 -3400 City Hall & TDD Number (763) 569 -3300 FAX (763) 569 -3434 FAX (763) 569 -3494 www.cityolbrooklyncenter.org City Council Agenda Item No. 7c s Member introduced the following resolution and moved its adoption: • RESOLUTION NO. RESOLUTION SETTING 2004 CAFETERIA PLAN CONTRIBUTION FOR NON -UNION EMPLOYEES WHEREAS, the City Council annually reviews the contribution to the City's Cafeteria Plan that is used to provide insurance benefit assistance to City employees; and WHEREAS, rates for health insurance in 2004 have increased substantially; and WHEREAS, the City has reviewed its contribution to assist in the payment of health insurance premiums through the Cafeteria Plan and determined that an increase in the City's contribution for 2004 is warranted. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the City's contribution for regular, full -time non -union City employees for the calendar year 2004 shall be set at $590 per month plus the cost of $10,000 in life insurance coverage. Date Mayor • ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Office of the City Manager City of Brooklyn Center O A Millennium Community MEMORANDUM TO: Mayor Kragness, Council Members Carmody, Lasman, Niesen, and Peppe FROM: Michael J. McCauley, City Manager DATE: November 24, 2003 SUBJECT: Amend Start Time for December 15, 2003, Facilitated Council Retreat At its November 10, 2003, Work Session, the City Council discussed changing the start time for the facilitated Council retreat. It was Council consensus to start the Facilitated Council Retreat at 2:30 p.m. on Monday, December 15, 2003, at the Loft at Earle Brown Heritage Center. • 6301 Shingle Creek Parkway Recreation and Community Center Phone & TDD Number Brooklyn Center, MN 55430 -2199 (763) 569 -3400 City Hall & TDD Number (763) 569 -3300 FAX (763) 569 -3434 FAX (763) 569 -3494 www.cityofbrooklyncenter.org City Council Agenda Item No. 8a • CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the 10 day of November, 2003, at 7:00 p.m. at City Hall, 6301 Shingle Creek Parkway, to consider an amendment to Brooklyn Center City Code provisions relating to building codes. Auxiliary aids for handicapped persons are available upon request at least 96 hours in advance. Please notify the Deputy City Clerk at 763 -569 -3300 to make arrangements. ORDINANCE NO. AN ORDINANCE RELATING TO THE BROOKLYN CENTER BUILDING CODE: AMENDING BROOKLYN CENTER CITY CODE SECTIONS 3 -101, 3- 102, AND 3 -103 THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER ORDAINS THAT SECTIONS 3 -101, 3 -102 AND 3 -103 OF THE BROOKLYN CENTER CITY CODE ARE AMENDED AS FOLLOWS: Section 3 -101. Building Code. The Minnesota State Building Code, established pursuant to Minnesota Statutes, Sections 16B.59 to 16B.75, one copy of which is on file in the office of the city clerk is hereby adopted as the building code for the City of Brooklyn Center. Such code is hereby • incorporated in this ordinance as completely as if set out in full. A. The following chapters of the Minnesota State Building Code are adopted and incorporated as part of the building code for the City of Brooklyn Center: 1. 1300 —Administration of the [Minnesota] State Building Code 2. 1,3,.01 —Building Official Certification 3. 1302 —Construction Approvals 4. 1303 —Minnesota Provisions of the State Building Code 5. [4.] 1305 — Adoption of the [1997 Uniform Building Code including Appendix Chapters] 2000 International Building Code [a. 3, Division I, Detention and Correctional Facilities] [b. 12, Division E, Sound Transmission Control] [c. 29, Minimum Plumbing Fixtures] • 6. [5.] 1307 - Elevators and Related Devices • ORDINANCE NO. i 7. 1309 — 2000 International Residential Code S. 1311 —Rehabilitation of Existing Buildings 9. [6.] 1315 - Adoption of the [1996] 2002 National Electrical Code 10. [7.] 1325 -Solar Energy Systems [8. 1330 - Fallout Shelters] 11. [9.] 1335 - Floodproofing Regulations 12. [10.] 1341 - Minnesota .Accessibility Code 13. [ 11.] 1346 Adoption of the 1991 Uniform Mechanical Code 14. [12.] 1350 - Manufactured Homes 15. [13.] 1360 -Prefabricated [Homes] Buildings • 16. 1361 — Industrialized/Modular Buildings 17. [14.] 1370 - Storm Shelters (Manufactured Home Parks) 10. [15.]4715 - Minnesota Plumbing Code 19. 75.10 - Minnesota Fire Code 20. [16. 7670 -] Minnesota Energy Code, Minnesota Rules. Chapter 7670 as provided in Minnesota Statutes Section 16B.617, and Minnesota Rules. Chapters 7672, 7674, 7676 and 7678. B. The following optional appendix chapters of the [1997 Uniform] Minnesota State Building Code are hereby adopted and incorporated as part of the building code for the City of Brooklyn Center: [1. 3, Division III, 1992, One - and Two - Family Dwelling Code] [ 2. 15, Reroofing] [ 3. 19, Exposed Residential Concrete] • 14. 31, Division II, Membrane Structures] • ORDINANCE NO. 1. [5.] 33 K Excavation and Grading [C. The following optional chapters of Minnesota Rules are hereby adopted and incorporated as part of the building code for the City of Brooklyn Center:] 2. [1.] 1306, Special Fire Protection Systems, with [option 8] Subpart 2 [2. 1310, Building Security] 3. 1335, Floodproofing regulations parts 1335.0600 to 1335.1200. Section 3 -102. IMPLEMENTATION AND ENFORCEMENT. A. The building official, acting under the administration of the community development director [of planning and inspection], is hereby authorized to implement and enforce the provisions of the building code and to delegate enforcement authority to his subordinates. B. Right of Entry. Upon presentation of proper credentials the building official or his duly authorized representatives, may enter at reasonable times any building, structure, or • premises in the City to perform the duties imposed upon him by the buildin g code. C. Stop Orders. Whenever any work is being performed contrary to the provisions of the building code, the building official may order the work stopped by written notice served on persons engaged in doing or causing such work to be performed, and such persons shall forthwith stop such work until otherwise authorized by the building official. a' D. Occupancy Violations. Whenever any building is being used contrary to the provisions of the building code, the building official shall issue notice and order such use discontinued. The notice and order shall: 1. Be in writing. 2. Describe the location and nature of violation. 3. Establish a reasonable time for the remedy of any violation. • ORDINANCE NO. • 4. Be served upon the owner or his agent or the occupant, as the case may require. Such notice may be deemed to be properly served upon such owner or agent, or upon any such occupant, if a copy thereof is: served upon him personally, or sent by registered mail to his last known address, or as a last resort posted in a conspicuous place in or about a subject building. E. Hazardous and Substandard Buildings. All buildings which are structurally unsafe, or not provided with adequate egress, or which constitute a fire hazard, or are otherwise dangerous to human life, or which in relation to existing use constitute a hazard to safety or health or public welfare by reason of inadequate maintenance, dilapidation, obsolescence, or abandonment are hereby declared to be public nuisances and shall be abated by repair, rehabilitation, demolition, or removal in accordance with the provisions of Minnesota Statutes 463.1$ through 46' 3.26. F. Board of Appeals. A Board of Appeals is hereby created for the purpose of hearing and rendering a determination regarding conflicting interpretations of the provisions of the building code and regarding conflicting opinions of the suitability of alternate materials and methods of construction. The Board of Appeals shall consist of'the city council which may engage qualified persons to provide technical advice on matters under • consideration. Appeals to the board must be filed in writing with the city clerk. Within thirty days after an appeal is filed the Board of Appeals shall hear the appeal, providing not less than five business days notice to the appellant of the time and place for hearing the appeal. All decisions of the board shall be reported to the state building inspector within fifteen days after such decision is made. G. Violations and Penalties. It shall be unlawful for any person, firm, or corporation to erect, construct, enlarge, alter, repair, move, improve, remove, convert or demolish, equip, use, occupy, or maintain any building or system, or cause the same to be done, contrary to or in violation of the provisions of the building code. Any person, firm, or corporation who does any act or admits to do any act which constitutes a violation of the building code shall, upon conviction thereof by lawful authority, be punishable by a fine not to exceed one thousand dollars ($1,000) or by imprisonment not to exceed ninety (90) days, or by both such fine and imprisonment together with the costs of prosecution. Each day such violation is committed or permitted to continue shall constitute a separate offense and shall be punishable as such hereunder. • • ORDINANCE NO. Section 3 -103. PERMITS AND INSPECTIONS. A. Permits Required. No person, firm, or corporation shall erect, construct, enlarge, alter, repair, improve, remove, convert, move, or demolish any building or structure in the City, or cause the same to be done, nor shall any person, firm, or corporation install, alter, or repair any of the following systems without first obtaining an appropriate permit from the building official as follows: 1. Building Permit 2. Plumbing System Permit 3. Electric System Permit 4. Mechanical System Permit 5. Fire Suppression, 6. Fire Alarm • B. Eligibility for Permits. Any person is hereby declared eligible for a building permit, plumbing system permit, electric system permit, and mechanical system permit to do work which complies with the provisions of the building code on premises or that part of premises owned and actually occupied by him as his homestead. However, no permit will be issued to other than Minnesota licensed plumbers for connections to the City sewer and water 'systems. Any person engaged in the business of installing water softeners shall be eligible for a plumbing system permit to connect water softening or filtering equipment, provided openings have been left for that purpose making it unnecessary to extensively rearrange or alter the water piping system. Otherwise, permit issuance shall be limited as follows: Permits to do work on plumbing systems shall be issued only to Minnesota licensed plumbers, permits to do work on electric systems shall be issued only to Minnesota licensed electricians, and mechanical system permits -shall be issued only to those licensed by the City of Brooklyn Center or to Minnesota licensed plumbers. C. Application for Permits. To obtain a permit the applicant shall first file a written application therefor on a form furnished for that purpose. Application shall: 1. Identify and describe the work to be covered by the permit. 2. Describe the specific location at which the proposed work is to be done. • ORDINANCE NO. • 3. State the intended use or occupancy in the case of a building permit. 4. State the valuation of the proposed work and be accompanied by construction documents and other information as required by the code. 5. Be signed by the permittee or his authorized agent. 6. Provide such other information as reasonably may be required by the building official. D. Submission of Plans and Specifications. Each application for a building permit shall include [at least two sets of plans and specifications in the case of one and two family dwellings and residential accessory buildings; and] at least three sets of plans and specifications [in the case] for one and two family dwellings and residential accessory buildings, all multiple family dwelling and accessory buildings, commercial buildings, industrial buildings, and other nonresidential buildings. Building plans and specifications shall bear the certification of a Minnesota registered architect and/or engineer in the case of all multiple family buildings and nonresidential buildings, and in all other cases when required by the building official. At the discretion of the building • official plans and specifications need not be submitted for the following: [l. One -story building additions of Type V conventional wood stud construction with an area not exceeding 600 sq. ft.] [ 2. Group U, Division 1, occupancies of Type V conventional wood stud construction.] [ 3. Minor projects.] Plans and specifications shall be drawn with sufficient clarity and detail to assure total conformity with provisions of the building code, as determined by the building official. Computations, stress diagrams, and other data sufficient to justify the plan detail shall be submitted when required by the building official. Plans for all new one and two family residential buildings and building additions shall include an accurate dimensioned plot plan showing the size and location of all existing and proposed buildings, and the legal boundaries of the property. An accurate survey of the property certified by a Minnesota registered land surveyor shall be submitted when required by the building official. Plans for all other buildings and building additions shall include an accurate dimensioned site plan as approved under the requirements of the zoning ordinance. • i ORDINANCE NO. Information appropriately certified, relative to soil conditions, topography, and the like shall be submitted as required by the building official. Each application for a plumbing system, electrical system, or mechanical system permit shall include detailed plans and specifications when required b q the building Such plans and specifications shall bear the certification of a Minnesota g ster d architect and /or engineer when required by the building official. E. Issuance of Permits. The application, plans, and specifications filed in support o permit shall e PP f a P b reviewed by the building official to assure conformance to the requirements of the building code and compliance with other laws and ordinances of the City. Upon payment of an established permit fee the building official shall formally endorse the submitted plans and specifications as "approved" and shall issue a permit therefor to the applicant. Approved plans and specifications shall not be changed, modified, or altered during construction or installation building official. The building official may issue a "partial t permit ° t for l the l cconstruct on or installation of a part of a building or system before the complete plans and specifications have been submitted, provided that adequate information and detailed statements have been submitted complying with pertinent requirements of the building code. The issuance of such a 'partial permit" shall not represent unqualified assurance • that a permit for the entire building or system will be issued. The issuance of a permit shall in no circumstances be construed as license to violate any of the provisions of the building code. Neither shall the issuance of a permit based upon erroneous or ambiguous plans and specifications constitute approval to violate provisions of the building code or of any other ordinances of the City. F. Permit Expiration, Suspension, or Revocation. Every permit issued by the building official under the provisions of the building code shall expire by limitation and become null and void, if the building or work authorized by such permit is not commenced within [60] 180 days from the date of such permit, or if the building or work authorized by such permit is suspended or abandoned for a consecutive period of [120] 180 days at any time after the work is commenced. Within a one year period from date of expiration an expired permit may be renewed provided there are no changes proposed from the original plans and specifications and provided that a fee is paid amounting to one-half of the amount required for the original permit. The building official may, in writing, suspend or revoke a permit issued under the provisions of the building code whenever the permit is issued in error or on the basis of incorrect information supplied, or in case of violation of any ordinance or regulation or any of the provisions of the building code. • G. Permit Fees. • ORDINANCE NO. 1. Building Permit Fees. The fee for g . any building permit determined by the fee schedule adopted by city council resolution based on the valuation of each building ro'ect. The building ro'ect valuation referred to therein shall be computed g p ed usin the up -to -date average construction cost per square foot established from time to time by the State building inspector. 2. Plumbing Permit Fees. Fees shall be calculated according to the schedule set forth by city council resolution. 3. Electrical System Permit Fees. Fees shall be calculated and paid according to the schedule set forth by city council resolution. 4. Mechanical System Permit Fees. Fees shall be paid according to the schedule set forth by city council resolution. 5. Double Fee for Work Started Without Permit. Where work for which a permit is required by the building code is commenced or undertaken before a permit has been obtained, the fees above • specified shall be doubled; but the payment of such double fee shall not relieve persons from fully complying with requirements of the building code or other City Ordinances. 6. Fee Refunds. There shall be no refund of any permit fee collected in accordance with this chapter when the fee so collected is one hundred dollars ($100) or less. For permits which are canceled after issuance, where no authorized work has been done, a refund of eighty percent (80 %) of the permit fees. collected in excess of $100 may be granted; in no case shall the fees retained exceed $150. If any work authorized by the permit has been started, the amount of fees retained, over and above the $100 maximum, shall be determined by the Building Official commensurate with the percentage of work completed. Plan checking fees are not refundable. All claims for refunds shall be made in writing by the original permittee and shall be made within [one hundred eighty (180)] forty -five (45) calendar days from the payment of said fees. i • ORDINANCE NO. Appeals for relief from the above refund policy shall: - be made in writing by the original permittee. - be made within [one hundred eighty (180)] forty -five (45) calendar days from the payment of said fees. - include a detailed explanation of circumstances which are the grounds for the appeal. H. Inspections. All work for which a permit is required shall be subject to inspection by the building official and his representatives. Additionally, the building official may require the perrnittee to employ an approved, qualified special inspector who shall work under the jurisdiction of the building official to inspect construction work involving specialized knowledge and skill. Permittees shall cooperate with the building official in calling for inspections on those segments of the work as determined by the building official. No reinforcing steel or structural framework or other system work shall be covered or concealed without first obtaining the approval of the building official. There shall be a final inspection and approval of all buildings and systems when completed and ready for occupancy and use. I. Certificate of Occupancy. No building or structure [except those in Groups R -3 and M] shall be used or occupied, and no change in the existing occupancy classification of a • building or structure or portion thereof shall be made unless the building official has issued a Certificate of Occupancy therefor. Changes in the character or use of a building shall not be authorized if a new or proposed use is more hazardous in terms of i 1 fe and fire risk than in the existing use. Upon a determination that a building complies with the provisions of the building code, the building official shall issue a certificate of occupancy in a form of his or her determination. A temporary certificate of occupancy may be issued at the discretion of the building official for a particular portion of a building prior to completion of the entire building. Adopted this day of 2003. ' ATTEST: Mayor City Clerk Date of Publication: Effective Date: • (underline indicates new matter; brackets indicate matter to be deleted.) i MEMORANDUM TO: Michael McCauley, City Manager FROM: Brad Hoffman, Community Development Director DATE: June 18, 2003 SUBJECT: Chapter.) Amendment This amendment to Chapter 3 of the City's Ordinances is offered for a first reading. The amendment reflects the State of Minnesota's move to the new 2000 International Building Code. The previous state code was the Uniform Building code. Adoption of the state code is mandatory to assure uniform building requirements throughout the metro area. • • City Council Agenda Item No. 9a • MEMORANDUM DATE: November 19, 2003 TO: Michael McCauley, City Manager FROM: Joyce Gulseth, Public Works Administrative Aide SUBJECT: Resolution Expressing Recognition for and Appreciation of the Public Service of Organizations and Individuals Participating in Brooklyn Center's Adopt -A -Park, Adopt -a- Trail, and Adopt -A- Street Programs The City Council established the Adopt- A- Park/Trail /Street program in April 1992. The program plays an important role in helping maintain City parks, trails, public grounds, and streets. Through the supportive efforts of the Park and Recreation Commission and the public works staff, 34 groups and several individuals participate in cleaning up selective sites two to three times a year. Representing a cross - section of the community including service organizations, employee groups, schools, scouts, churches and neighborhood groups, the volunteers collect approximately 5,000 pounds of trash and save sixr person days of manpower in the • park division because of their efforts. With the help of the program, maintenance crews can devote more time and effort to other important park projects. The attached resolution thanks the volunteer groups and individuals yr ` for their commitment to this vital = ' program. Cub Scout Pack #299 adopted Northport Park in 1996. The scouts have remained proud stewards of the park for the past eight years. Their enthusiasm and level of participation is to be commended. • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION EXPRESSING RECOGNITION FOR AND APPRECIATION OF THE PUBLIC SERVICE OF ORGANIZATIONS PARTICIPATING IN BROOKLYN CENTER'S ADOPT -A- PARK, ADOPT -A- TRAIL, AND ADOPT -A- STREET PROGRAMS WHEREAS, the City Council of the City of Brooklyn Center determined that it is in the City's interest to operate volunteer programs that involve the community in the maintenance of city parks, trails, and streets; and WHEREAS, the following organizations and individuals have generously volunteered their time and energy participating in the Adopt -A -Park, Adopt -A- Trail, and Adopt -A- Street programs; and WHEREAS, it is appropriate that their service to the community be recognized. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of • Brooklyn Center, Minnesota that the public service of the following groups and individuals is hereby recognized and appreciated: Allina Receivable Services Cub Scouts Pack 454 Applebee's Earle Brown School Community Centerfield Cafe & Bar Evergreen Park School & PTO Boy Scout Troop #401 Friends of Riverdale Park Boy Scout Troop #454 Garden City Elementary Brookdale Chrysler Plymouth Girl Scout Troop #409 Brooklyn Center High School Centaurs Eclipse Program Girl Scout Troop #2191 B.C. Explorers Jill White Brooklyn Center Lions Club Kids On The Move Daycare Brooklyn Center Lioness Club Minneapolis North Hilton Staff Brooklyn Center Park & Recreation Commission Moms Club of Brooklyn Center/Minneapolis North Brooklyn Center Rotary Club Odyssey Charter School Brooklyn United Methodist Church Palmer Lake Elementary Brookpark Dental Center Rise Creative Partnerships Bullfrogs and Butterflies Childcare Riverwood Neighborhood Association Children's Residential Services Russell Bankson Cub Scouts Pack 299 Target, Brooklyn Center "Good Neighbors" Cub Scouts Pack 401 Tim Olson RESOLUTION NO. • Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • • City Council Agenda Item No. 9b adoption: Member m r introduced the following resolution and moved its • RESOLUTION NO. RESOLUTION EXPRESSING APPRECIATION TO TARGET FOR THEIR DONATION OF $750 FOR THE POLICE DEPARTMENT FOR THE PURCHASE OF DIGITAL CAMERAS WHEREAS, Target has presented to the City a cash donation of $750 and has designated that the donation be used by the Police Department to purchase digital cameras; and WHEREAS, the City Council is appreciative of the donation and commends Target for its civic efforts. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the City Council: 1. Acknowledges the donation with gratitude. 2. Appropriates the donation to the corresponding activity budget. • Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • • City Council Agenda Item No. 9c Member introduced the following resolution and i s moved its adoption: RESOLUTION NO. RESOLUTION AND CONSENT ORDER IMPOSING CIVIL PENALTY WHEREAS, the City of Brooklyn Center (the "City ") has issued licenses for the sale of alcoholic beverages to Donald Keith Castleman (the "Licensee "); and WHEREAS, illegal activities occurred on the licensed premises of the Licensee on or about May 22, 2003, specifically, purchase of intoxicating liquor from a retail establishment for resale while on the Minnesota Department of Revenue Tax Delinquent List in violation of Minn. Stat. § 340A.415, Minnesota Rule 7515.0520, and City Code Section 11 -109, Subd. 1, and sale of strong beer without a license in violation of Minn. Stat. § 340A.415 and City Code Section 11-109, Subd. 8 (the "Violation "); and WHEREAS, the occurrence of the Violation is not disputed by the Licensee; and WHEREAS, the City Council regards such activities as very serious matters warranting the sanctions hereinafter set forth; and • WHEREAS, the Licensee has, to date, maintained a liquor establishment that has been relatively free of criminal activity relating directly to the sale of alcohol; and WHEREAS, the Licensee has been generally cooperative in the investigation of this matter, has demonstrated a willingness and desire to work with City staff in resolving this matter without putting the City to the expense of an administrative hearing, has expressed an understanding of the seriousness of the offenses, and has committed to ensuring that such offenses do not recur; and WHEREAS, on the basis of such representation and agreement by Licensee, the City is willing to limit sanctions for the Violations to a civil penalty in the amount of One Thousand Dollars ($1,000); and WHEREAS, the Council has determined that this Consent Order, resolving issues relating to sanctions to be imposed by reason of the above - described violations is reasonable, necessary and in the best interests of the public; and WHEREAS, the Licensee has freely agreed to waive a statement of written charges and a hearing thereon and to pay the civil penalty hereinafter described, for the consideration set forth herein. The Licensee acknowledges and agrees that it freely executed this agreement, without threat of criminal prosecution, for the purpose of avoiding a public hearing and resolving issues relating to sanctions to be imposed by the City as the licensing authority, . pursuant to Minn Stat. § 340A.415. RESOLUTION NO. • ON THE BASIS OF THE FOREGOING, THEREFORE, IT IS RESOLVED THAT THE CITY COUNCIL ORDERS AND AGREES AS FOLLOWS: 1. The Licensee will pay to the City Finance Director, within ten days of receipt of written notification of approval of this Consent Order by the City Council, the sum of One Thousand Dollars ($1,000). 2. The Licensee waives a written statement of charges, notice of hearing and hearing to which he is entitled by Minn. Stat. § 340A.415. 3. The Licensee admits the occurrence of the Violation. 4. The City will impose, as the sole civil sanction for the Violations, a civil penalty in the amount of $1,000 payable as set forth in paragraph 1 hereof. This agreement shall not limit the right of the City to pursue civil remedies or to take any action with respect to the license that is authorized by state law or City Code for any activity to which this agreement does not specifically apply and that is a violation of state law or City Code. 5. No additional penalty shall be imposed for unlawful activity covered by this agreement. However, admissions of unlawful activity described herein may be taken into • consideration in determining appropriate sanctions in any future cases. 6. Licensee understands and agrees: a. That this agreement does not constitute an agreement not to bring criminal charges for activities described herein; b. That a decision whether to bring any charges rests within the discretion of the City prosecuting attorney, the County attorney, or other authorized law enforcement agencies; C. That the Licensee freely enters into this agreement without any promises from the City that no criminal charges will be brought; d. That this agreement is entered into for the sole purpose of resolving and settling any potential civil sanctions imposed pursuant to Minn Stat. § 340A.415, and not for the purpose of resolving or settling any potential criminal issues; and e. That in the event criminal charges are brought against the undersigned, the Licensee or any of his employees for activities described herein, Licensee will not contest the validity of this agreement, repudiate, or otherwise challenge this agreement in any way, by reason of the initiation or prosecution of such criminal proceedings. I RESOLUTION NO. LICENSEE Donald Keith Castleman By Order of the City Council of the City of Brooklyn Center this day of , 2003. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: • and the following voted against the same: whereupon said resolution was declared duly passed and adopted. I I I • 470 Pillsbury Center ® 200 South Sixth Street Minneapolis MN 55402 •� (612) 337 -9300 telephone (612) 337 -9310 fax C H A R T E R E D http: / /www.kennedy- graven.com C HARLES L. LEFEVERE Attorney at Law Direct Dial (612) 337 -9215 Email: clefevere @kemedy - graven.com November 5, 2003 Scott Bechthold Chief of Police City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 -2199 Re: Chuck Wagon Liquor Violation Dear Chief Bechthold: • The holder of the license for liquor sales at the Chuck Wagon Grill, Donald Castleman, has agreed to the terms of the enclosed proposed consent order. The consent order calls for the licensee to pay $1,000 as a civil penalty for violations occurring on May 22, 2003. I:would recommend that, when you are ready, this item be placed on the Council agenda. Let me know if you have any questions. Very truly yours, Charles L. LeFevere CLL:peb Enclosure cc: Mike McCauley, City Manager (w /enc.) CLL- 239917v1 BR291 -233 City Council Agenda Item No. 9d f. i Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING THE AUTO THEFT PREVENTION GRANT WHEREAS, the City of Brooklyn Center is eligible to receive Auto Theft Prevention Grant funds for purchases in the police department from the 2003 Auto Theft Prevention Grant Program; and WHEREAS, the City will receive and accept $ 126,320 from the 2003 Auto Theft Prevention Grant Program. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, that: 1. The fund expenditures of $126,320 are hereby approved. • Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof. and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • ��ppKLYN CElyT BROOKLYN CENTER POLICE DEPARTMENT �i POLICE MEMORANDUM TO: City Manager Michael McCauley FROM: Scott Bechthold, Chief of Police DATE: November 13, 2003 SUBJECT: 2003 Auto Theft Prevention Grant Resolution Enclosed please find the 2003 Resolution for the Auto Theft Prevention Grant. The Auto Theft Prevention Grant assists in providing additional funds that allow the Police Department to fund resources that maintain or increase the level of service to residents of Br fu Brooklyn Center relating to auto theft issues. • The City of Brooklyn Center applied for and was awarded $126,320 for an 18 month P eriod. The funding was designed to reduce motor vehicle theft and its consequences in the State of Minnesota by funding programs that aid in the reduction of auto thefts, increase education and awareness of the public, respond to automobile theft incidents, and prosecute offenders. SB /ed • • City Council Agenda Item No. 9e • MEMORANDUM TO: Michael McCauley, City Manager FROM: Curt Boganey, ACM Director of Operatigo-!5 DATE: November 19, 2003 SUBJECT: Deer Management Plan Amendment Recommendation: I recommend that the City Council consider an amendment to the archery hunt guidelines for Public Property. The amendment to paragraph 13, would authorize deer harvesting by bow hunting from noon to 7:00 p.m., when harvesting occurs in January and February. Background: On November 10,2003 the City Council; approved on second reading an ordinance amendment that will allow bow hunting for deer management purposes within the city limits. Given the required 30 -day publishing requirement the effective date of this ordinance is December 20 2003. Because of school vacations we have decided to forgo deer hunting for the hunting season ending December 31 • To proceed with the implementation of the deer management plan we are proposing g P P p g A deer harvesting program using bow hunters under special permit from the DNR. This special permit will allow the harvesting of deer after the hunting season ends. Under this permit we will be allowed to provide bait and the deer will belong to the DNR rather than the hunters. We have elected to use the Metro Bowhunters Resource Base (MBRB) for this hunt due to their large supply of available hunters. In our consultations with MBRB we have concurred with their opinion that the best time to schedule deer harvesting during this period will be from noon until 7:00 p.m. This change in time is recommended because during the colder periods of the winter deer are more likely to be active and feeding during this time of day. Kevin Benner, Dave Petersen and I reviewed this proposed change in hunting period with the MBRB representative and we agree that it is reasonable. We believe we will have sufficient controls in place to minimize any potential risk associated with shooting during this period of the day. The normal notices will be provided, the park will be posted and closed and staff will be assigned to patrol. The location of the hunt will be controlled as well. Summary: I recommend that the City Council consider adopting an amendment to the Deer . Management Plan allowing deer harvesting after the normal hunting season between the • hours of noon and 7:00 p.m. This will allow the City to proceed with implementation of its deer management plan this winter. The later hunting hours proposed would improve the likely hood of a successful hunt. • • City Council Agenda Item No. 9f City of Brooklyn Center A Millennium Community • MEMORANDUM TO: Mayor Kragness, Councilmembers Carmody, Lasman, Niesen, and Peppe FROM: Michael J. McCauley DATE: November 20, 2003 SUBJECT: Technology Fund 0 o gY As we have discussed in the course of budget preparations, we have been unable to adequately fund technology acquisition and replacement due to budgetary constraints from the State of Minnesota. The attached resolution would create a Technology Fund to facilitate planning for technology replacement. While funding for this fund will come primarily from grants, when funds are identified from the General Fund or other sources that can be transferred into this fund, it will assist in developing resources for many future needs. One of the immediate issues relates to the fiber optics project. I would anticipate transferring unspent 2003 General Fund monies on December 8 to • provide funding to this newly created fund. Those funds could be used towards fiber optics projects. Currently the Capital Projects Fund identifies radio replacement as one of the activities that would be funded out of the Capital Projects Fund. The full extent of that project has not been identified due to uncertainties regarding dispatch as well as the future requirements for interoperability in the Metropolitan Area. Other potential projects to be placed in the Technology Fund would relate to the replacement of information technology systems, especially larger items such as servers in the beginning. As we have an opportunity to develop and plan with respect to this fund, it could also potentially be operated in a fashion similar to the Central Garage where information technology items are purchased through the Technology Fund and each department and activity is charged for the informations stems that the are using on a at replacement. y basis that would fund their re Y g P 6'301 Shingle Creek Parkway Recreation and Communit y Center Phone & TDD Number Brooklyn Center, MN 55430 -2199 (763) 569 -3400 City Hall & TDD Number (763) 569 -3300 FAX (763) 569 -3434 FAX (763) 569 -3494 www.cityofbrooklyncenter.org Member introduced the following resolution and • moved its adoption: RESOLUTION NO. RESOLUTION CREATING THE TECHNOLOGY FUND WHEREAS, the City recognizes that the introduction of new technology improvements and the replacement of existing technology and capital items such as fiber optics, computer and communication devices is often necessary to increase productivity and operating efficiencies; and WHEREAS, the effective planning for the acquisition of technology equipment and capital requires the establishment of an ongoing funding mechanism. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the technology fund is hereby established. Date Mayor • ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof. and the following voted against the same: whereupon said resolution was declared duly passed and adopted. i City Council Agenda Item No. 9g no N CFNtF� BROOKLYN CENTER POLICE DEPARTMENT POLICE MEMORANDUM TO: Michael McCauley, City Manage \p�, FROM: Scott Bechthold, Chief of Police k4 DATE: November 20, 2003 SUBJECT: Proposed 12 -911, 12 -913 Ordinance Reporting System The addition of the 12 -913 Ordinance (effective. October 4, 2003) allows the City of Brooklyn Center two options for holding the apartment complexes /owners accountable for their properties and their tenants. The question arose as to how the information will be tracked and disseminated from the police department to the City of Brooklyn Center. The following is the breakdown of the proposed reporting procedures: • The 12 -911 Ordinances for which individual tenants are responsible for their behavior is documented by a monthly report of the CAD notes. These are generated on the first of every month (unless that falls on a weekend, then the following Monday). Each call for service is read and private information is omitted from the report. Based on those calls for service, we ascertain whether or not there has been a violation of the 12 -911 ordinance. If a violation has occurred we send the manager /owner a first letter notifying them of the violation. Occasionally, we will need to send a second notice of violation. This occurs when the same apartment has violated the 12-911 ordinance twice within a 90 -day period. This information is tracked monthly on the "Conduct On Licensed Premises Tracking Sheet" (See Attachment A). The Lieutenants and NLO's retain copies of the tracking sheet for future reference. The new 12 -913 Ordinance would be tracked in a similar manner. However the time span is greater (12 months) for this ordinance. From the date that the 12 -913 became effective the police department will fill out a monthly "Calls For Service" (See Attachment B) tracking sheet that is giving to the apartment owners /managers. This is a hand written form done by the NLO's and only reflects calls for service that are listed in the 12 -913 ordinance. Additionally, each complex is tracked on an overall monthly basis that reflects overall calls for service. Those complexes that exceed the guideline of the .65 and over calls for service will then be required to follow the procedure based on the criteria set forth in the ordinance. A sample (See Attachment C) is enclosed with this memo of a 12 -month period listing all of the calls that would have been in violation of 12 -913 for calls for service that occurred between October 3, 2002 • through October 3, 2003. From October 4, 2003, the total calls for service will be tracked on a monthly basis in this manner (See Attachment D). We would provide you with copies of the monthly tracking sheets for your review by the tenth of each month. • • • 12 -911 Ordinance Violation TrackinLy Sheet October 2003 Complex Date Address and Unit Call Type Case No.:, Notice Additional Notes Twin Lake Manor 10 -16 -03 3409 53 #209 Disturbing Peace 03 -20871 1st 10 -21 -03 3315 53 #206 Disturbing Peace 03 -21205 1 st Xerxes 10 -16 -03 5211 Xerxes #4 Disturbing Peace 03 -20897 1 st Centerpointe 10 -16 -03 2838 Northway #301 Disturbing Peace 03 -20883 1 st 10 -17 -03 2920 Northway #201 Disturbing Peace 03 -20960 1st Garden City 10 -31 -03 3417 65 #3 Disturbing Peace 03 -21950 1st Beard Ave Estates 10 -10 -03 6101 Beard #18 Disturbing Peace 03 -20399 1st 10 -18 -03 6101 Beard #15 Disturbing Peace 03 -21019 1 st Evergreen Park 10 -25 -03 7218 Camden #125 Disturbing Peace 03 -21529 2nd i Carrington Drive 10 -04 -03 6910 Humboldt #303 Disturbing Peace 03 -19976 1st Humboldt Courts 10 -30 -03 6807 Humboldt #6 Assault 03 -21852 1st Riverwood 10 -12 -03 201 65 #7 Disturbing Peace 03 -20566 1 st 10 -20 -03 201 65 48 Drugs 03 -21164 1st 10 -25 -03 215 65 #11 Disturbing Peace 03 -21507 1 st 10 -25 -03 201 65 #1 Disturbing Peace 03 -21507 1st t� City � ty of Brooklyn Center Calls for Service Rental Property (more than four units) Complex Report Period .Call TvDe Number Assault Disturbing the Peace Burglary • Robbery � Weapons Crimes Against Family Arson Fire Rules and Regs Forgery Drugs Obstructing Justice Obscenity Sex Crimes Loud Party Animal Kidnapping Excessive Noise Alarms TOTAL CFS Calls Per Unit City of Brooklyn Center '�� ��✓ Calls for Police/Medical/Fire Service c� ry ce �.' Rental Property (more than four units) 10/03/02 - 10/03/03 w y A Basswd Apts 1 0 1 0 1 01 0 1 0 1 0 l 0 1 0 0 1 o 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 11 1 0.00 Brookdale Manor 1 0 1 0 1 01 0 1 0 1 0 1 01 0 0 1 0 0 I 0 1 0 0 1 0 0 0 1 0 1 0 0 21 1 0.00 Brookdale Towers 1 0 15 1 1 0 1 01 5 1 0 1 0 0 1 1 3 0 1 0 0 1 0 1 01 0 1 0 26 1 50 1 0.521 Brookhaven Apt 1 1 9 1 1 0 1 0 1 0 1 0 1 4 0 1 0 1 0 1 1 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 16 1 54 1 0.30 Brookside Manor 1 9 1 54 1 2 1 0 1 2 1 1 1 0 1 5 1 0 1 2 1 3 1 0 1 1 1 1 1 21 1 1 1 1 0 1 1 85 1 90 1 0.94 Carrington Drive 1 1 1 23 1 2 1 0 1 1 1 1 0 1 5 1 21 0 1 0 1 0 1 0 1 1 1 0 1 0 1 0 1 0 1 O 1 36 1 128 1 Crssgs at Brkwd 1 0 1 0 1 0 1 0 1 0 1 2 1 0 1 0 1 0 1 21 0 0 1 0 1 0 1 0 1 0 1 0 1 0 0.28 1 1 1 5 1 138 1 0.04 Earle Brown Terr 1 0 2 1 0 1 0 1 1 1 0 1 0 1 1 1 0 1 1 1 O 1 0 1 O 1 1 1 0 1 0 1 0 1 O 1 6 1 12 1 140 1 0.0 Earle Brown Farm 1 0 1 12 0 1 0 1 1 2 0 1 1 0 1 0 2 1 0 1 0 1 1 0 0 0 0 0 1 1 1 19 120 1 0.161 Emerson Chalet 1 3 1 7 0 1 01 1 0 0 1 2� 01 0� 11 21 0� 11 0� 2� O1 Oi 1 E 9� 181 0.501 Ewing Park Mnr 1 0 1 20 1 1 0 1 0 0 1 0 1 0 1 0 1 1 1 0 1 1 1 0 1 1 1 0 1 1 0 1 0 1 0 25 1 80 1 0.311 Ewing Square 1 3 1 8 1 0 1 0 1 1 1 0 1 0 1 0 1 1 1 0 1 0 1 0 1 0 1 0 1 0 1 1 1 0 1 0 1 0 1 14 1 23 1 0.61 Garden City 1 0 1 10 1 0 1 1 1 0 1 2 1 0 1 0 1 0 1 0 1 1 1 2 1 0 1 0 1 0 1 01 0 1 0 1 01 16 1 72 1 0.22 Georgetown Park 1 0 1 19 1 2 1 0 1 2 1 1 1 0 1 0 1 0 1 1 1 2 1 1 1 0 1 1 1 1 1 2 1 0 1 0 1 0 1 32 1 92 1 0.35 Humboldt Courts 1 1 1 12 1 1 1 0 1 1 11 0 1 1 1 0 1 1 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 18 1 36 1 0.50 Humboldt Square 1 0 1 2 1 0 1 0 1 0 1 0 1 0 1 0 0 0 1 0 1 0 1 0 1 0 0 1 0 1 0 0 1 01 21 18 1 0.11 Lake Shore 0 1 1 0 1 0 1 0 1 0 1 0 0 0 1 0 1 0 1 01 0 01 1 1 0 0 1 0 1 3 1 6 1 Maranatha Place 0.50 0 0` 1 S 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 1 1 2 1 65 0.03 Marvin Gardens 1 4 1 7 1 3 1 0 1 2 1 0 1 0 1 1 1 0 1 0 1 1 1 1 1 0 1 0 1 0 1 1 1 0 1 0 1 1 1 21 1 52 1 0.40 Melrose Gates 1 41 22 1 1 1 0 1 1 1 0 1 0 1 6 1 0 1 3 1 3 1 0 1 0 1 0 1 1 1 0 1 0 1 0 1 4 1 45 1 217 0.21 River Glen 1 5 26 1 1 1 1 0 11 0 9 0 2 1 0 0 1 2 2 1 0 1 0 0 1 0 2 61 1 128 0.48 Riverwood Estate 5 28 3 1 0 4 0 1 1 2 0 1 2 2 1 0 1 1 0 le Crk Twr 0 0 51 1 84 0.61 Shingle 1 7 1 0 0 4 0 2 0 0 4 0 0 1 0 1 0 0 5 26 122 0.211 Sommerset 1 18 1 3 0 1 2 0 5 1 1 2 2 1 1 0 o 0 0 0 0 37 36 1.031 .. o S.' ?, � � ��" .�' •� ''�' •� •» _ Sterling Square 3 13 3 01 21 4 0 3 1 6 0 0 0 0 0 0 0 0 36 54 0.67 Summerchase 24 138 8 1 1 1 13 0 15 1 1 13 5 1 7 1 2 0 0 13 ( 244 252 0.97 The Lilacs 0 3 0 01 0 0 0 1 0 0 0 0 0 0 0 0) 4 22 0.18 The Pines 3 35 2 0 2 0 0 4 0 1 1 1 1 0 1 2 0 0 0 53 102 0.52 Twin Lake Mnr 7 101 20 2 2 7 0 5 4 3 4 5 0 1 2 2 0 0 0 165 310 0.53 Twin Lake North Apartments 0 24 5 0 1 1 0 2 0 1 3 2 0 0 0 1 0 0 3 43 276 0.16 Unity Place 9 38 4 0 3 8 0 5 0 0 1 2 0 0 0 1 0 0 0 71 112 0.63 Victoria 9 27 1 0 3 0 0 2 0 0 1 1 0 3 2 3 0 0 1 53 48 1.10 Willow Lane 0 6 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 1 8 58 0.14 3401,341347 0 4 0 01 0 0 0 0 0 0 0 1 0 0 01 0 0 0 0 5� 22 0.23 350147 0� 2 0 01 0 0� 0 0 0) 0 0 0 0 0 01 0 0 0 0 2 11 0.181 351347 .0 2 0 0 0 0 0� 0 0 0 0 0 0 01 0 0 0 0 2 11 0.181 360147 2 11 0 0 0 1 0 0 0 1� 3 0 0 01 01 01 0 0 19 11 1.73 361347 1 9 1 0 1 0 0 0 1( 0 0 0 0 0 1, 1 0 0 0 0 14 11 1.27 370147 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0.00 371347 0� o� 0� 0� 0� 0` 01 01 0{ 0� 0� 0� 0� 0� 11� 0.00 4819A 0� 0� 0� 0� 0� 0� 0� 0� 0' 0' 0� o� 01 0� 0� o� 0� 0� 0� 0� 11� 0.00 4819Azelia 0� 0 0) 0 1 0 0 2 0 0 0 0 3 0 0 0 8 12 0.67 6101 Beard 1 10 61 0 0 3 01 0 0 0 1 0 0 0 0� 0� 0� 0� 0` 21 24 0.88 6331/6401/6425Bd 1 2 4 2 01 0 0 0 0 0 1 1 1� 0� 0� 0� 0� 0� 0� 0� 11 36 0.31 6037 BB ` 0` 3 0 01 0 0 0 0 0 01 0� 0� 0� 0� 0� 0� 0� 0� 0 3 11 0.27 7018 BB 0 4 0 01 0' 1 0 0 0 0 0 0 0 0 01 0 0 0 0� 5) 8� 0.63 5500 Bryant 1 7 0 0 � � � 0� 01 0� 0 0 0 0 0� 0� 0� 0� 0� 0� 0� 0� 8� I 0.73 5240 Drew 0 15� 1� 0� 0� 0� 0� 0� 0 0 4� 0 0 0 01 01 0 0 0 20 11 1.82 5301 Dupont 01 2 0 01 0 0 01 0 0 0 0 0 0 0 0 21 0 0 0 4 10 0.40 4715 France 0 0 0 01 0 0 0 0 0 0 0 01 0 0 0 0 0 0 0 0 5 0.00 5843 Fremont 0 0 0 01 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 7 0.00 7230 WRR 0 1 0 0 0 0 0 0 0 0 0 0 0 11 0 0 0 0 0 2 8 0.25 7240 WRR 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0� 1 0 0� 0� 1 7 0.14 7250 WRR 1 1 0 0 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0 4 7 1 0.57 5207 Xerxes 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 11 0.09 5209 Xerxes 0 1 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 10 0.20 5211 Xerxes 0 11 1 ` 0 0 1 0 0 1 0 0 0 0 0 0 0 0 0 0 14 6 2.33 City of Brooklyn Center Calls for Police /Medical/Fire Service Rental Property (more than four units) 10/04/03 - 10/31/03 w � v1 � � .1' ,wai d ' '� •ti .�" O O h O Q O r Ci .,; 4 � � •� O 01 U OQ A w U V `CS ,�" � � � N BasswdApts 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 01 0 0 11 0.00 Brookdale Manor 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 21 0.00 Brookdale Towers 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 50 0.00 Brookhaven Apt 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 54 , 0.02 Brookside Manor 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0) 0 0 0 0 2 90 0.02 Carrington Drive 0 4 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 5 128 0.04 Crssgs at Brkwd 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 138 0.00 Earle Brown Terr 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 140 0.00 Earle Brown Farm 0 0 0� 0 0� 0� 0� 0� 0 0 0 0 0 0� 0 0� 0 0 0� 0� 120 0.00 Emerson Chalet 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 18 0.00 Evrgrn Park Mnr 0 1 0 0 0 0 0 0 0 0 0 0( 0 0 0 1 0 0 01 2 80 0.03 Ewing Square 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 23 0.001 Garden CityCt 0 3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3 72 0.04 Georgetown Park 1 3{ 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 5 92 0.05 Humboldt Courts 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 36 0.03 Humboldt Square 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 18 0.00 Lake Shore 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6 0.00 117aranatha Place 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 65 0.00 0 0� 0 0 0� 01 0 0 0 0� 01 0 0 01 01 01 0� 0 0` 0 01 521 0.00 Melrose Gates 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 4 217 0.02' River Glen 0 1 0 0 0 3 0 0 1 0 0 0 0 0 0 0 0 0 0 5 128 0.04 Riverwood Estate 0 3 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 1 5 84 0.06 Shingle Crk Twr 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 122 0.01 Sommerset 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 36 0.06 • • • ti a Sterling Square 0 1 1 1 0 0 0 0 0 0 0 0 I 0► 0 I 0 I 0► 0► 0► 0 0 I 0 1 54 I 0.02+ Summerchase 0 91 1 0 0 1 0 0 0 0 21 1 1 0► 01 1 1 01 0 01 01 15 252 ► 0.06+ The Lilacs 0 01 0 0 0 01 0 0 0 0 01 01 0 01 01 01 0 0 01 0 22 0.001 The Pines 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 I I I � I I I I I I o► o o� o► 1 1021 0.01 Twin Lake Mnr 1 1 5 1 21 0 0 01 0 0 0 01 1 1 0 1 0 01 01 1 1 0 0 01 10 310 1 0.031 Twin Lake North 01 01 01 0 0 01 0 0 0 01 0 1 01 01 01 01 01 0 1 0 1 1 1 1 276 1 0.001 Unity Place 0 1 4 1 0 1 0 0 1 1 1 0 0 0 0 01 01 0 1 0 1 01 01 0 0 1 0► 5 1 112 1 0.041 Victoria 0 ► 1 1 01 0 01 0 1 0 01 0 0 0 1 01 01 01 01 01 0 01 0 1 1 1 481 0.021 Willow Lane 0► 0 1 1 1 0 0 1 0 1 0 0 1 0 1 0 0 1 0 1 0 0 1 0 1 0 1 0 0 1 0 1 1 1 58 0.021 3401, 3413 47 1 0 1 0 1 0 1 0 0► 0 1 0 0 0 0 1 0 1 0 1 0 0 1 0 1 0 1 0 0 1 0 1 0 1 22 0.001 350147 01 01 0 1 0 01 01 0 01 0 01 01 01 01 01 01 0 01 01 01 01 11 0.001 351347 01 01 01 0 0 0► 0 0 01 01 0 01 01 01 0 01 01 0 01 0► 11 0.00 3601 47 1 0► 1 1 0 0 0 0 1 0 0 0 1 0 1 0 0 01 0 0 0 1 0 1 0 0 1 1 1 11 0.09 361347 1 01 11 0 01 0� 0 0 01 01 0► 0� 0� 01 0� 0 0 0► 01 01 11 111 0.09 370147 ► 0 01 0 01 01 0� 01 01 01 01 01 01 01 01 01 0� 0 01 01 0 111 0.00 371347 1 0� 0 01 01 01 0► 01 0► 01 01 0► 01 01 01 01 01 01 01 01 01 111 0.00 372547 I 01 0 0 1 01 0 1 01 0 1 01 01 0 I 0 I 0 I 01 0 I 01 0 I 01 0► 01 01 11 1 0.00 4819 Azelia I 01 0 1 0 1 01 01 0 1 01 01 0 1 01 01 01 0 0 I 01 01 01 01 01 0 1 12 1 0.00 6101 Beard 1 0 1 6► 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 0 1 0 1 0 1 0 1 0 1 6► 24 ► 0.25 6331/6401/6425 Bd 1 0 1 0► 0 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 36 1 0.00 6037 BB 10 ` 1 01 0 0 1 01 0 1 01 0 1 01 0 1 0 1 1 1 01 01 0 1 0 1 0 1 01 0 1 1 11 1 0.09 7018 BB I 0 I 1 I 01 01 0 1 01 0 01 01 01 01 0 1 01 01 01 01 01 01 0 1 1 1 81 0.13 5500 Bryant 1 1 1 0 0 1 01 01 01 01 01 0 ( 0 1 01 01 01 0 01 01 01 01 01 1 1 11 ► 0.09 5240 Drew 1 1 1 1 1 01 0 1 0 1 01 0 1 0 1 01 0 1 01 01 01 01 0 1 01 01 01 0► 2 11 1 0.18 5301 Dupont I 01 01 01 01 01 01 01 01 0 1 01 01 01 01 01 01 01 01 01 0 1 0 10 ► 0.00 4715 France I 01 01 01 0 1 01 0 1 0 1 0 1 01 01 0 1 0 1 01 01 01 0 1 01 01 0 0 1 5 1 0.00 5843 Fremont 1 0 1 0 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 0 1 0 1 0 1 7 1 0.00 7230 WRR 0 1 0 0 0 1 0 1 0 1 0 1 0 1 0 0 0 1 0 1 0 0 1 0 1 0 1 0 1 0 1 0 0 1 8 1 0.00 7240 WRR 0 0 0 0 0 1 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 1 7 1 0.001 7250 NVRR 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 7 0.00 5207 Xerxes 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 11 0.00 5209 Xerxes 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 10 0.00 5211 Xerxes 1 1 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 2 6 0.33 • • is AGENDA CITY COUNCIL 'WORK SESSION November 24, 2003 Immediately Following Regular City Council Meeting City Council Chambers 1. Use of accumulated depreciation on showinobile for after school programming and Park & Recreation Commission recommendation. 2. Centerbrook Golf Course loan repayment schedule revisions proposal. 3. PRISM funding for 2004 4. Council Calendar for 2004 5. Miscellaneous 6. Adjourn City of Brooklyn Center A Millennium Community To: Mayor Kragness and Council Members Carmody, Lasman, Niesen, and Peppe From: Michael J. McCaule City Manager Date: November 20, 2003 Re: Use of Sho Agnobile reciation The Showmobile was to have been removed from the depreciation schedule several years ago. Somehow depreciation was reinstated for the showmobile which increased the total amount of funds that have been accumulated. In any event, we have not planned to replace the showmobile for a number of years. A new showmobile would cost upwards of $100,000. Funding for that replacement was not seen as appropriate when compared to other recreation and park funding priorities. A proposal was reviewed by the Park & Recreation Commission to use the $58,000 or so in accumulated depreciation to fund 2 years of after school programming to replace State grant funding that was terminated. The Commission has recommended that the funds be used for that purpose. Depreciation for the showmobile is funded in the Central Garage Fund. A charge has been made against parks as part of their central garage charges to fund replacement of trucks and other major pieces of equipment. Thus, these funds are in the Central Garage Fund. If the City Council was amenable to the Commission's recommendation, we would prepare a resolution for Council consideration transferring the accumulated depreciation funds from the Central Garage Fund to the Grant Fund accounts to be used for after school programming in 2004 & 2005. 6301 Shingle Creek Parkway Recreation and Community Center Phone & TDD Number Brooklyn Center, MN 55430 -2199 (763) 569 -3400 City Hall & TDD Number (763) 569 -3300 F_9X (763) 569 -3434 FAX (763) 569 -3494 wwu- .cityofbrooklyneenterorg MEMORANDUM DATE: November 18, 2003 TO: Michael J. McCauley, City Manager FROM: Jim Glasoe. Director of Community Activities, Recreation and Services SUBJECT: Parks and Recreation Commission Recommendation As you lazow, the portable "Showmobile" stage has been part of the Central Garage Fund equipment list since the fund's inception. Each year, accumulated depreciation payments have been made from the CARS general fund budget for its eventual replacement. As part of the 2002 budget development process. it was determined the - 'shownobile" would not be replaced. Also at that time, it was decided that the depreciation payments that had been accumulated to date would be spread amongst the other pieces of CARS equipment to help in their replacement. It has recently been discovered that this was not done. As a result, slighdy more than $58,000 worth of accumulated depreciation remains in the Central Garage Fund for replacement of the "Show-nobile." After this discovery, staff began the process of dctcc the best way to use these funds. Options considered included, using the funds as described previously, allocating the money to the Capital Improvements Fund, or using the money for program purposes. After careful consideration, and after discussing the issue at length with you, a decision was made to propose using the funds for after school programming. These dollars would be used to replace funds eliminated as a result of the State of Minnesota's unallotment of after school grant fiends. As a result of this discussion, I asked Program Supervisor Sue LaCrosse to develop a proposal to use these funds to expand after school programs in 2004 and 2005. Ms. LaCrosse and I presented the proposal (copy attached) to the Parks and Recreation Commission at their October 22, 2003 meeting. After some questions and considerable discussion. the Commission unanimously passed a motion to recommend to the City Council that consideration be given to reallocating the $58.000 in accumulated depreciation funding for the "sho to after school programming efforts in 2004 and 2005. As always, please let me know if you have any questions regarding the recommendation.. or would like additional information. AFTER - SCHOOL ENRICHMENT PROPOSAL Background Information The Brooklyn Center After - School Enrichment Collaborative was together from 1997 -2003. Made up of representatives from three school district community education departments, six schools, the police department, Brookdale library. the recreation department, Camp Fire USA. and the YMCA, they were committed to offering a wide range of program offerings for youth before and after school. Programs were designed to keep children safe, promote development of life -long skills and exploration of new interests, strengthen academic shills, provide opportunities to develop positive relationships Nvitlh caring adults and provide time for recreation. Since the unallotment of State After - School funds in early 2003, program coordinators have worked very hard to keep their programs going. The status of these programs is as follows: A. North Vien AM Hoops was funded through the 2003 school year by Osseo Community Education. Funding for 2003 -04 is available for them through a 21 Century grant awarded to the Osseo School District and Brooklyn Park Recreation. B. The Conzrnninhv C orner received money from Hennepin County Public Health and the Northwest Henriepin Family Services Collaborative Literacy Wort. Group for the after - School Grades "R" Us program. C. Anoka - Hennepin Community Education Department was able to secure deseg money to continue offering after- school programs at Evergreen Park Elententar;� School. D. Carntp Fire USA has continued to run programs at the Community Corner with funds secured from other sources. E. The Summer Fun Bus was provided during the summer of 2003 with deseg money and was coordinated by the principal of Earle Brown Elementary School instead of the police department. F. Brookdale Librart closed for remodeling. They were conducting limited site visits to the schools. They stopped when the grant money was eliminated. At this time, they do not have any funds to offer library programs to after school groups when the building re- opens. ` G. The Northwest YMCA was able to continue the Y's Start program during the winter and spring of 2003. However, the program was scaled back a lot and was not limited to Brooklyn Center youth. In September of 2003 the police chief offered the recreation department the opportunity to apply for a small grant with the Minnesota Department of Public Safetv. The grant is available for programs that help to reduce juvenile crime. Using the funds from this grant, the City of Brooklyn Center will contract with the Northwest YMCA to conduct three programs for junior high/middle school youth. These programs will be available only to Brooklyn Center youth at Brooklyn Center High School, North View Junior High, and Sandberg Middle School. H. The program that has been affected the most by the unallotment is Fun Squad. Fun Squad is an after - school program run twice a week at Earle Brown, Fair Oaks. Garden City and Palmer Lake Elementary Schools. (Northport Elementary chose not to join the Brooklyn Center Collaborative.) Fun Squad is a well - rounded program providing students opportunities in teclviology, homework help, physical activity, cultural activity, the arts and computers. It is a coordinated effort between the recreation department. school district community education departments and the schools. Since the unallotme.nt of grant fiends, Fun Squad was eliminated at Earle Brown because there were no funds to pay for a coordinator. Fun Squad at Fair Oaks, Garden City and Palmer Lake continues because Osseo Community Education is able to pay the wages for the coordinators. However, the program has been reduced in scope. Snacks were eliminated, bus transportation Home was eliminated and fees increased substantially. Currently, only those children whose parents can afford to pay are able to participate. At Fair Oaks, there were 138 students rcLIstered for fall 2002 Fun Squad classes. 156 registered for winter 2003 classes and 43 for the spring 2003 classes. At Garden Citv, there were 100 students registered for fall 2002 Fun Squad classes, 149 registered for winter 2003 classes and 32 for spring 2003 classes. The drop in spring registrations demonstrates a direct correlation to the State's unallotment of the grant The drop in registration was not as dramatic for Palmer Lake last year. However. their demog-raphics have changed considerably this year and the need has grown tremendously. Communith- Resources • Relationships with schools Strong relationships have developed between after school program staff and school personnel. They «elcome us assist ' . m identifyrn and referring students, and help increase our ability to reach families. There is a strong commitment to youth as is demonstrated by the number of certified teachers who are willing to stay after school to teach classes and mentor students. We have access to school facilities including computer labs, gymnasiums, cafeterias. classrooms, and equipment. Community education departments do not charge for using these facilities. • Relationship with Brookdale Library The library is a unique connection beta -een the public library and after school sites. The library will open late spring or early summer in 2004. Pro6ram Proposal Fun Squad at Earle Brown, Fair Oaks. Garden Cite and Palmer Lake Elementary Schools Brookdale Library The library is interested in providing new programs beginninc fall 2004. During the last several years.. exciting- '.hands -on programs have enabled hundreds of children in the after school programs to become familiar with the layout of the library, comfortable and skilled searching the computer catalog and using word processing. locatinc materials on shelves. reservinc and renewing materials, as well as, learning to access databases and the Internet. This would be especially important when the library re -opens to acclimate students to the new facility. City of Brooklyn Center A Millennium Community To: Mayor Kragness and Cecil Members Carmody, Lasman, Niesen, and Peppe From: Michael J. McCauley City Manager Date: November 19, 2003 Re: Centerbrook Golf Course Loan Repayment Schedule Attached is a memorandum from Mr. Glasoe outlining the impacts of difficult weather and an unanticipated major expense in removing gas storage tanks. Based on those impacts, the golf course has not generated the profits necessary to make the 2003 loan repayment as budgeted. Last year we used accumulated fund balance to augment the operating profits to make the loan payment. Further depletion of the limited fund balance in the Golf Fund would put the enterprise at risk both for cash flow issues and the ability to respond to capital needs or emergencies. The Council several years ago established the loan repayment schedule attached to Mr. Glasoe's memorandum. I would suggest accepting Mr. Glasoe's recommendation to amend the schedule by adding one year and reducing the 2003 and 2004 payment amounts. The entire principal would still be repaid under this modification, while allowing the golf course to rebuild its reserves. The golf course has been able to fund its operations and equipment purchases through its own revenues. This loan repayment goes into the Capital Project Fund for general building, equipment, and park capital expenditures. If this or some other revised repayment plan would be acceptable, it would be placed on the December 8 th agenda for review and action. 6301 Shingle Creek Parkway Recreation. and Community Center Phone & TDD Number Brooklyn Center, MN 55430 -2199 (763) 569 -3400 City Hall & TDD Number (763) 569 -3300 FAX (763) 569-3434 FAX (7 63) 569 -3494 wwu).cityofbrool, i,ncenter.org City of Brooklyn Center A Millennium Community Memorandum To: Michael McCauley, City Manager From: Jiro Glasoe, Director of Community Activities. Recreation and Seri, ices Date: 11/10/2003 Re: Centerbrook Financial Review By consensus, most Rolf course operators would agree that 2001, 2002 and 200 ? have not been good years for ITOinnesota golf courses. .Adverse weather conditions, the proliferation of additional courses. along with a struggling economy have left many courses literally fighting for their survival. In 2001, a late start to the oolfin- season. a wet spring and summer, and a larg r than normal number of 90+ degree days added up to a golfing season NN a poorer than expected financial performance. In 2002, we encountered sin obstacles, only much worse. When all was totaled, the summer /fall of 2002 was the fourth wettest on record. It was not only the amount of rain. but also the timing of the rainfall that effected play. Many of the summer weekends were lost totally, or in part, due to poor weather. Weekends are historically our strongest times for play. In addition to the rain, we, experienced more 90+ degree days than normal. In wet or hot conditions rounds played are very minimal. Untold revenues rc lost as a result of this rainJheat mixture. In addition to the lost rounds, the effects of 9/11/2001 and its impact on the economy are still being felt. When they do golf, players are not spending as rnuLl_ as they have in the p ast on merchandise and concessions. Revenues in both of J these areas were down significant]\ For 2002, Centerbrook ended the v ear with a net income of just over $4,500. This necessitated our scheduled loan repayment ($50,000) be largely funded from reserves. 6301 Shingle Creek Parkway Recreation and Community Center Phone & TDD Number Brooklyn Center, MN 55430 -2199 (763) 569 -3400 City Hall & TDD Number (763) 569 -3300 il�t.Y (7 63) 569 -3434 FA9Y(763) 569 -3494 wuua.cityofbrooklyn center. org As a result of our 2002 experience. our financial plan for 2003 included minimal capital, or improvement expenditures. Reductions were also made in staffing hours, and merchandise and equipment purchases. In addition, we did not approve discretionary expenditures in 2003 until positive revenue streams were verified. For all our good intentions, financial success has remained allusive in 2003. Once again, "Mother Nature" has not provided us with normal weather conditions. After a slightly early course opening. (,� /larch 19. typically last week in March) rain dominated the weather scene. In April, we had rain on 11 of the 30 days. In May, we had at least a trace of rain on 13 of the 31 days. In June, weather extremes seem to haN become the new norm. Rain days were less often, but rain amounts much larger. )AThen it did rain, it rained in bunches. One late June rain event caused the complete closure of the course for a four -day period, and limited play for another week. High water in the golf course ponds, which also serve as storm water ponds. took a full two weeks to recede. In addition to the impact on play and loss of revenues created by the flooding. over $2,500 was spent to repair the course after the water receded. When it got hot, it got very hot and staffed that way. For August and September alone, we had 10 days where the high temperature was above 90 degrees. Conversely, when it got cool, it got really cool. For the majority of September and October, temperatures stayed well below normal. Also unexpected for 2003, was the $11.340 spent to remove under-round fuel tanks and replace them with above `-round tanks. These expenditures were not anticipated in the budget. Despite these obstacles, our staffing. purchases and related expenditure reductions have allowed the financial performance of the golf course to remain only marginally behind projections. The net p rofit for Centerbrook as of 10/31/03 is just under $30,000. However, with two more months of expenses and little or no revenues anticipated to offset them, we expect the golf course to end the year with a net profit of approximately $20,000. As you know, this amount falls short of the scheduled debt service payment of $50,00. As a result, I am proposing that we amend the loan repayment schedule (revised schedule attached) to allow for reduced debt payments for 2003, 2004 and 2005. This revised payment plan should allow the golf course to build up cash reserves and provide funds for future capital improvements. The revised schedule would extend the term of the loan by one year. For 2004, our financial plan projects reductions in both staffirn-, purchases and in our anticipated rounds played. Each year between 30.000 and 35,000 rounds of Golf are played at Centerbrook. In addition, about 200 people will take lessons. As a result of recent experience, rounds projections for the 2004 budget have been reduced to 30,000. Projections for 2002 and 2003 were 31,500 and 31.000 respectively. 1, along with the rest of our Centerbrook staff, recognize that the golf course's financial performance has been less than satisfactory over the past few years. However, we are confident that. Nvith the budget adjustments we have made, along with normal weather, the results in 2004 will be markedly improved. I hope the above information provides - , 70u with adequate detail regarding Centerbrook's recent financial history and expectations for 2004. Please let me know if you have questions, or would like additional information. Table 1 BROOKLYN CENTER MUNICIPAL GOLF COURSE PROJECTIONS AS OF DECEMBER 31, 1997 .L1V'1'z±<Z. V'ttrit; LVH1V HMVK'1'1LE1'1'1V1V JlrirlJULr Beginning Ending Principal Annual Principal Year Balance Pavment Balance 1998 1 1,150,000 50,000 1,100,000 1999 2 1,100,000 50,000 1,050,000 2000 3 1,050,000 50,000 1,000,000 2001 4 1,000,000 50,000 950,000 2002 5 950,000 50,000 900,000 2003 6 900,000 55,000 845,000 2004 7 845,000 55,000 790,000 2005 8 790,000 55,000 735,000 2006 9 735,000 55,000 680,000 2007 10 680,000 55,000 625,000 2008 11 625,000 60,000 565,000 2009 12 565,000 60,000 505,000 2010 13 505,000 60,000 445,000 2011 14 445,000 60,000 385,000 2012 15 385,000 60,000 325,000 2013 16 325,000 65,000 260,000 2014 17 260,000 65,000 195,000 2015 18 195,000 65,000 130,000 2016 19 130,000 65,000 65,000 2017 20 65,000 65,000 0 1,150,000 ne:_tbdgt \goliloan :1/10!2003 10:19 -11211 Golf Loan Revised BROOKLYN CENTER MUNICIPAL GOLF COURSE REVISED November 10, 2003 INTEREST FREE LOAN AMORTIZATION SCHEDULE Beginning Ending Principal Annual Principal Year Balance Pavment Balance 1998 1 1,150,000 50,000 1,100,000 1999 2 1,100,000 50,000 1,050,000 2000 3 1,050,000 50,000 1,000,000 2001 4 1,000,000 50,000 950,000 2002 5 950,000 50,000 900,000 2003 6 900,000 15,000 885,000 2004 7 885,000 35,000 850,000 2005 8 850,000 50,000 800,000 2006 9 800,000 55,000 745,000 2007 10 745,000 55,000 690,000 2008 11 690,000 60,000 630,000 2009 12 630,000 60,000 570,000 2010 13 570,000 60,000 510,000 2011 14 510,000 60,000 450,000 2012 15 450,000 60,000 390,000 2013 16 390,000 65,000 325,000 2014 17 325,000 65,000 260,000 2015 18 260,000 65,000 195,000 2016 19 195,000 65,000 130,000 2017 20 130,000 65,000 65,000 2018 21 65,000 65,000 0 1,150,000 nextrd^ _1 /10/2003 10:21 P.M City of Brooklyn Venter A Millennium Community To: Mayor Kragness and Council Members Carmody, Lasman, Niesen, and Peppe From: Michael J. McCauley City Manager Date: November 19, 2003 Re: PRISM In order to prepare an item for Council consideration at the December 8"' City Council meeting and finalize budget documentation, I would like to clarify the direction of options to be prepared for formal consideration by the City Council. Options: 1. Direct the use of unspent monies from the 2003 City Council budget: a. $ b. into grant fund account i. results in disbursement in 2004 through the grant funds account 2. Direct the use of unspent monies from the 2003 City Council budget: a. $ b. direct payment in 2003 i. results in payment in 2003 for 2004 services 1. advantage of less bookkeeping and more direct action. The City Council budget for 2003 should be underspent in the conference & school category in the area of $5,000 to $6,000. It also appears that audit costs may be under budget as well. 6301 Shingle Creek Parkway Recreation and Community Center Phone & TDD Number Brooklyn Center, MN 55430 -2199 (763) 569 -3400 City Hall & TDD Number (763) 569 -3300 FAX (763) 569 -3434 FAX (763) 569 -3494 www.cityof brooklyncenter.org City of Brooklyn Center A Millennium Community To: Mayor Kragness and Council Members Carmody, Lasman, Niesen, and Peppe From: Michael J. McCauley City Manager Date: November 19, 2003 Re: City Council Calendar for 2004 Attached is a draft calendar for 2004. The calendar does not yet reflect the Council's goal to schedule 4 meetings in the community. On Monday night, I would like to continue that discussion to receive Council direction on hog', to proceed. Some of the options: 1. Participate as a City Council in some other organization's meeting a. Learn about what that organization is doing in the community b. Answer questions regarding the City of Brooklyn Center c. Short overview of City Council goals for 2004 2. Schedule a City Council Community meeting a. One in each school district in a school i. Special meeting ii. Work session iii. Listening post type of meeting 3. Schedule a City Council Community meeting a. 2 -4 times in a place like i. Brookdale ii. Community Center 1. Cohen Room 2. lobby 3. concession area b. no agenda i. answer questions infonnally with residents 4. Schedule regular City Council meeting a. One in each school district i. Lose televising ii. Would inconvenience persons with items on agenda One of the timing issues in scheduling will be the general election in 2004. This would eliminate August through November as a time period calculated to maximize participation. 6301 Shingle Creek Parkway Recreation and Community Center Phone & TDD Number Brooklyn Center, MN 55430 -2199 (763) 569 -3400 City Hall & TDD Number (763) 569 -3300 FAX (763) 569 -3434 FAX (763) 569 -3494 www.cityofbrooklyncen.ter org A joint meeting with Brooklyn Park has been proposed by Mayor Kragness. We are waiting until the budget season has subsided to look into specific possible dates. Another issue is commission recognition and the a rival meeting with commission chairs. The Draft Calendar has the annual meeting of the City Council and commission chairs. Nothing has been scheduled for commission recognition. Direction on how the City Council wants to proceed on that issue is also needed. One City Council facilitated retreat is scheduled for August 7 Funds are available in the draft 2004 budget should the Council schedule a 2 nd retreat in 2004. This also keeps funding levels sufficient without an addition in 2005 for a winter new council retreat and a summer goal setting retreat. A work session primarily focused on development and Tax Increment Financing is proposed for March 1' The Draft calendar continues the work session scheduling following each regular City Council meeting. The questions for the City Council are: 1. Generally are dates acceptable? 2. Does the Council want to consider starting the Study Session at 6:15 p.m. since work session are scheduled after each regular meeting? 3. What does the City Council want to do relative to Commission recognition? 4. Does the Council want to keep the annual meeting with Commission chairs (March 15 th )? 5. How does the Council want to proceed on developing specifics for community outreach meetings? I City of Brooklyn Center DRAFT 11/19/03 2004 City Council Meeting Schedule Regular City Council Meetings Special City Council Meetings Council Chambers All dates are Monday unless otherwise noted. City Hall 'March 1 6:00 p.m. Work Session l Study Session 6:00 p.m. IMarch 15 6:30 p.m. Joint Session w /Commission Chairs CR Informal Open Forum 6:45 p.m. May 3 7:00 p.m. Regular Session 7:00 p.m. Board of Appeal & Equalization CC l Work Session immediately following IMay 17 6:30 p.m. Regular Session Budget Work Session w /Financial Commission CR Brooklyn Center City Council regularly June 7 or 21 6:30 p.m. meets the 2nd and 4th Monday each Work Session w /Auditor and Financial Commission CR month, unless Monday is a holiday. i August 7 (Saturday) 8:30 a.m. January 12 j Facilitated Retreat EBHC Loft January 26 2 !August 16 6:30 p.m. February Budget Work Session February 23 w /Financial Commission CR March 8 !September 15 (Wednesday) 5:00 P.M. March ZZ Canvass Primary Election Results CC April 12 October 4 6:30 p.m. April Budget Work Session (Enterprise Funds) May 10 0 w /Financial Commission CR May 24 November 3 (Wednesday) 5:00 P.M. June 14 June 28 1 Canvass General Election Results CR July 12 iNovember 15 6 :30 p.m. Budget Work Session (Enterprise Funds) July 26 August 9 w /Financial Commission CR August 23 'December 6 7:00 p.m. September 13 1 Initial Truth In Taxation CC September 27 !December 13 6:00 p.m. October 11 Continuation Truth In Taxation (if needed) CC October 25 November 8 November 22 December 13 CR — Council /Commission Conference Room located in lower level City Hall CC — Council Chambers located in upper level City Hall CH — Constitution Hall located in Community Center EBHC Inn — Inn on the Farm Sunroom at Earle Brown Heritage Center EBHC Loft — Earle Brown Heritage Center Loft All dates are subject to change. Call City Hall at 763- 569 -3300 to verify dates and times. Strikeout indicates meeting has been CANCELED.