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HomeMy WebLinkAbout1996 04-19 Minutes Steering Committee DISCOVER THE CENTER STEERING COMMITTEE APRIL 19, 1996 CONFERENCE ROOM B CALL TO ORDER The Discover the Center Steering Committee was called to order at 8:45 a.m. ROLL CALL Members present: Committee Chair Bob Peppe, Committee Members Pat Laniel, Karen Youngberg, Jim Soderberg, Mary Welch, Rod Snyder, and Nancy Gohman. Committee Members absent: Bernie Gaffney and Raquel Hird. APPROVAL OF MINUTES - MARCH 15. 1996 There was a motion by Karen Youngberg and seconded by Jim Soderberg to approve the minutes of March 15, 1996. The motion carried. FINANCIAL REPORT Financial Report showed a balance of $847. There was a discussion that funds should be coming • in from the SCOPE program. Funds will be expended on the purchase of umbrellas ($500), lawn signs ($200 max), and Communications Task Force ($200) for use of the Logo. All of these items had been approved at the previous meeting of April 5, 1996. There was a motion by Jim Soderberg and seconded by Karen Youngberg to approve the financial statement. The motion carried. NONPROFIT STATUS Jeff Carson, Attorney from Carson & Clelland, appeared before the Discover the Center Steering Committee to review the draft copies of the Articles of Incorporation and bylaws. Mr. Carson discussed the articles and the bylaws as it relates to nonprofit. In order to incorporate, the first thing that must be done is to file the Articles of Incorporation. Secondly, once the articles are filed the Discover the Center will have an organizational meeting to review the bylaws and make recommendations for approving bylaws. The final step would be to ensure minutes are taken, corporate books are handled, and the finances are moved from the City of Brooklyn Center to a separate treasurer which would be to hold a checking account at a local bank. Finally, a yearly audit is needed if in fact funds generated are in excess of $25,000. There was a general discussion regarding the Articles of Incorporation. There was a motion by Mary Welch and seconded by Jim Soderberg to review the Articles of • Incorporation and to respond to Mary Welch either your approval, recommended changes, 04/19/96 -1- r or denial of the Articles of Incorporation by April 25, 1996. The motion carried. There was a consensus of the group to eliminate discussion of bylaws and steering committee will take actions at this meeting since there will be discussion in the near future when we deal with bylaws. SCOPE There was a general discussion regarding the SCOPE project which is held at Brookdale April 27 -30, 1996. Chair Peppe stated he will be at the project all weekend at Brookdale and other members are needed to help staff the booth. Things that will be done at the booth are a list of top reasons for living in Brooklyn Center. Awards will be presented to the top three suggestions submitted by citizens who participate. Awards will be a cup, umbrella, and t -shirt. You need not be present to win. There was a consensus of the Steering Committee to sell umbrellas for $9 -10 a piece, to sell cups for $2, and to sell t -shirts for $10. There will also be a scavenger hunt. There will be ten questions hidden around Brookdale to put in a drawing box to win a picnic table with an umbrella which was donated by Sears. The drawing will be 3 p.m. on Sunday. Again, winners need not be present. FRIENDSHIP GAMES • There was no update, no additional discussion on this item. 10 K RUN (Previously called Fun Run) The promotion materials are out and mailings will be go out. The 10 K Run will be held June 29, 1996, at 8 a.m. APRIL 5. 1996. MEETING There was a general discussion of motions that passed at the April 5, 1996, meeting of the Steering Committee. Information given was all Steering Committee members were present with the exception of Nancy Gohman and Pat Laniel. The discussion of the meeting was to purchase umbrellas at $6.18 a piece and not to spend more than $500. Also to give $200 to the Communications Task Force for mailings of promotion of Discover the Center. Discover the Center certificates have been made and will be handed out for various purposes. (City Manager Michael J. McCauley attended at this point). RALLY NIGHT Mary Welch stated she can facilitate the Rally Night since she had just gone through a training session on facilitation. Letters have been sent out to past attendees, article on the Rally was in the Post. The sequence of events for Rally Nights would be to: go over the objectives, obtain feedback, where are we now, where do we want to be, 04119/96 -2- • discussion of volunteer appreciation, consensus that Steering Committee coordinates an activities and does not do all activities. The focus is on neighbors and neighborhoods building neighborhoods, what you can do to grow neighborhood watch, groups will be set up and the groups put together goals for an activity plan set- up. One or two events to accomplish by October and to have sign -up sheets for various events that are happening in the community. PONDING BILL VETO There was a discussion that the ponding bill was vetoed. There was a motion by Karen Youngberg and seconded by Rod Snyder to have Discover the Center write a letter to Governor Carlson regarding their concern about the veto of the pond bill. Karen Youngberg will draft the letter. The motion carried. ADJOURNMENT There was a motion by Karen Youngberg and seconded by Jim Soderberg to adjourn the meeting at 11 a.m. The motion carried. • 04/19/96 -3-