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HomeMy WebLinkAbout2009 12-14 CCM Study Session MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION DECEMBER 14, 2009 CITY HALL -- COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson at 6:00 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Kay Lasman, Tim Roche, Dan Ryan, and Mark Yelich. Also present were City Manager Curt Boganey, Director of Fiscal & Support Services Dan Jordet, Public Works Director /City Engineer Steve Lillehaug, Director of Business and Development Gary Eitel, Police Chief Scott Bechthold, Assistant City Manager /Director of Building and Community Standards Vickie Schleuning, and Carol Hamer, Timesaver Off Site Secretarial, Inc. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS Councilmember Ryan requested discussion on agenda item 6e, specifically in relation to the over - budget amount of $13,353.45 due to necessary electrical work. City Manager Curt Boganey explained that these electrical costs were unanticipated at the time the initial contract was put together and were required to meet the OSHA mandate. MISCELLANEOUS Mayor Willson recommended the City Council read the recent article included in the League of Minnesota Cities magazine regarding an open meeting law violation that occurred through email communication. DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS REQUEST FROM SPECIAL EVENTS COMMITTEE Mr. Boganey noted the December 8, 2009, memorandum from the Special Events Committee regarding the Centennial Committee. The Committee notes that the Centennial celebration is almost upon them and the Centennial Committee has been functioning without a Chair. The Special Events Committee has offered to serve as the planning committee for the Centennial celebration. The Committee has provided a draft framework for how the Centennial sub- committee could work. This includes a mission statement, structure, goals for the committee, and a preliminary action plan. Additionally. the Special Events Committee appointed Keith 12/14/09 -1- Lester to its Board of Directors and also appointed Mr. Lester as the Chair of the Centennial sub- committee. There was discussion on the proposal by the Special Events Committee to serve as the planning committee for the Centennial celebration. Councilmember Lasman stated she is Council liaison to the Special Events Committee and stated her support of the proposal. She noted the Committee recommends that banking for the event be done through Bremer Bank. Mr. Boganey stated it has been recommended that the Committee submit a budget for approval by the Mayor and the City Manager. In terms of reporting, his understanding is the expectation is that there would be a reporting made to the City Council, perhaps through the Council liaison. There would also be a need for a staff liaison. He would expect to be involved as it relates to the budget, appropriation approvals, and publicly allowable expenditures. There was discussion on the importance of involving a broad spectrum of the community, including all four of the school districts and the Brooklyn Historical Society, in the planning and development of the Centennial celebration. The majority consensus of the City Council was support of the Special Events Committee serving as the planning committee for the Centennial celebration as outlined in the framework, and to approve of the request by the Special Events Committee that the funds provided by the City for the Centennial celebration be established at Bremer Bank. A budget is to be submitted prior to the transfer of any City funds. It was requested that the nonprofit status of the Special Events Committee be verified and provided to the City Council. Mr. Boganey stated the consensus of the City Council to proceed with the proposal of the Special Events Committee will be formalized with a resolution at a January City Council meeting. Councilmember Lasman asked if the Council is agreeable to allowing the Special Events Committee to begin work on Centennial celebration planning prior to the formal approval of the Council, as there is a meeting of the Committee scheduled this week. The majority consensus of the City Council was to authorize the Special Events Committee to begin work on Centennial celebration planning prior to the formal approval of the Council. 6101 BEARD — 6037 BROOKLYN BLVD UPDATE Police Chief Scott Bechthold provided an update on the response to violent crime within a 500 - foot radius around the BP Amoco located at 6044 Brooklyn Boulevard. He stated a problem solving partnership was developed between the Police Department and the owners of each of the following properties: BP Amoco located at 6044 Brooklyn Boulevard, Beard Avenue Estates located at 6101 Beard Avenue North, and Northbrook Apartments located at 6037 Brooklyn Boulevard. Chief Bechtold outlined the four -point strategy implemented in November of 2009 12/14/09 -2- with the goal to reduce crime and the residents' concern of crime. 1. BP Amoco, Beard Avenue Estates, and Northbrook Apartments are being tasked with top -to- bottom security review called Crime Prevention Through Environmental Design (CPTED). 2. Identify prevention opportunities to remove the attraction of crime to each of the properties. 3. Sergeant Roth will provide a plan for proactive enforcement response. 4. Assessment and communication. Chief Bechthold stated a similar plan was previously put into place at the SuperAmerica located on 69 and Brooklyn Boulevard, which has served as a good working model. Councilmembers Lasman and Ryan stated they have received positive responses from residents regarding the results of the crime prevention efforts in the 69 and Brooklyn Boulevard area. The City Council expressed its appreciation of the efforts of the Police Department with the above outlined crime prevention efforts. ADJOURN STUDY SESSION TO INFORMAL OPEN FORUM WITH CITY COUNCIL Councilmember Roche moved and Councilmember Lasman seconded to close the Study Session at 6:43 p.m. Motion passed unanimously. RECONVENE STUDY SESSION Councilmember Lasman moved and Councilmember Roche seconded to reconvene the Study Session at 6:55 p.m. Motion passed unanimously. MULTIPLE RENTAL PROPERTY OWNERS UPDATE Mr. Boganey provided an overview of the December 3, 2009. memorandum from City Clerk Sharon Knutson and the attached Multiple Rental Property Owners Report. ADJOURNMENT Councilmember Lasman moved and Councilmember Ryan seconded to close the Study Session at 7:00 p.m. Motion passed unanimously. 12/14/09 -3 - I STATE OF MINNESOTA) COUNTY OF HENNEPIN) ss. Certification of Minutes CITY OF BROOKLYN CENTER) The undersigned, being the duly qualified and appointed City Clerk of the City of Brooklyn Center, Minnesota, certifies: 1. That attached hereto is a full true and complete transcript of the minutes of a Stud > P p Y Session of the City Council of the City of Brooklyn Center held on December 14, 2009. 2. That said meeting was held pursuant to due call and notice thereof and was duly held at Brooklyn Center City Hall. 3. That the City Council adopted said minutes at its January 11, 2010, Regular Session. City lerk or Ma Y Y 12/14/09 -4-