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2002 08-19 CCP Work Session
AGENDA CITY COUNCIL WORK SESSION . August 19, 2002 6:00 P.M Council Commission Conference Room 1" Floor City Hall Joint Meeting with Financial Commission 1. General Discussion of 2003 Budget process a. Levy: best guess of levy limits b. ' Expenditures c. Directions i. Levy Target in light of levy limits ii. Contingency level iii. Expenditure /service targets iv. Social Service requests v. City Council priorities 2. Miscellaneous 3. Adjourn • • City of Brooklyn Center A Millennium Community • To: Mayor Kragness and Council Members Lasman, Nelson, Peppe, and Ricker Financial Commission embers From: Michael J. McCauley City Manager Date: August 13, 2002 Re: Preliminary 2003 General Fund Budget & Levy REVENUE We have received some information from the State of Minnesota on aids for 2003, but are still awaiting notification of our levy limits and final aid information. Based on the preliminary information, Local Government Aid is projected to increase by $234,371. Our estimate of our increased levy authority is about $80,000 if our overall levy limitation is around 2.7 %. (LGA increase of $234,371 + $83,717 = $310,487) ($310,487 divided by LGA + Levy Base of $11,471,207 = 2.71 %) Thus our General Fund Revenues • from taxes and Local Government Aids would increase 2.5% to 3% ($286,805 to $344,166). Preliminary, but unreliable, indications are that one other area of State aid may increase: rental housing assistance. Those actual notifications are due to come out later this week. They may also impact overall levy limits. The preliminary draft budget incorporates a total of $331,881 of increased aids, with the predominant increases from LGA and rental housing aid. That number may be too optimistic. Additionally, the State budget shortfall may result in decreases in aids during 2003, without the ability to levy back any lost aids. Community Center fees are increased $81,000 to reflect a full year of operation. Recreation fees are reduced $6,000 to reflect declining adult participation. Net part-time and temporary employee costs in recreation are increased approximately $70,000. Overall, revenues at this stage are projected to increase $472,244, or 3.12 %. EXPENDITURES The largest area of expenditure is in the area of personnel. In June we discussed a target of 3% for personnel cost growth, while recognizing that individual costs would exceed 3 %. Health insurance costs continue to grow at a rapid pace. It does not appear that we will be able to hold total personnel costs to 3 %, but the final budget will be lower than the draft that reflects departmental requests. Adjusted for the increase in recreation personnel costs associated with a full year of operations at the Community Center and an 0301 Shingle Creek Parkway ' Recreation and Community Center Phone &TDD Number Brooklyn Center, MN 55430 -2199 (763) 569 -3400 City Hall & TDD Number (763) 569 -3300 FAX (763) 569 -3434 FAX (763) 569 -3494 www.cityolbrooklyncenter.org • error in police support services budgeting (amounts budgeted by police did not correspond to total part-time numbers identified in narratives), adjusted personnel costs would increase by 3.26% if $80,000 in personnel costs are trimmed from the final budget. Any increase in wages and health insurance contributions above the levels contained in the preliminary budget would impact that rate of increase. Significant budget requests affecting personnel include the request to go from a part-time to a full time secretary in fire and the previously mentioned increases in recreation and police support services. Worker's compensation is up due to the State's use of fund reserves in worker's compensation to balance the State budget. The public works study is in progress. Mr. Dragisich met with employees this week and has been reviewing data. In Fiscal & Support Services, we are reviewing a potential to streamline payroll and also to consolidate in Information Technology the former public works specialist position. This may result in the reduction of one full -time position or a reduction from a full -time position to a part-time position. The State has informed us that we will not be receiving reimbursement for the cost of State mandated health insurance for disabled police officers. This will shift $10,000 in annual costs to the City over the current State fiscal year. The cost of technology continues to impact the budget. The preliminary budget contains $14,000 for technology audits at Logis and here. The technology audits were a major • emphasis of the audit report this year by Deloitte & Touche. Ms. Hartwig reviewed communication services and charges and was able to substantially reduce costs through consolidation and elimination. Software licensing costs are up $10,000 as Microsoft changes its practices and we insure compliance with licensing requirements. $86,000 continues in the budget for new police software as part of a 3 year assessment in 2002 — 2004. In fire, we need to increase funding for the replacement of fire trucks. Audit costs are up $5,450 in the General Fund for 2003 (audit year 2002). Election judge costs are contained in the draft budget for 2003 even though no election is planned. This in effect provides additional contingency in 2003, would cover a special election if needed, and will mean that $25,000 would not have to be added to the 2004 budget to cover the election in 2004. BUDGET PRESENTATION Some of the budget presentation changes discussed in my June 13' memorandum have not been implemented in this draft. We are awaiting more definitive numbers from the State and want to integrate those changes into the other funds' budgets. Therefore, the operating and debt service levies are still both contained in the General Fund, though they • will most likely be separated to begin preparations for meeting GASB 34. (Government • Accounting Standards Board standard #34) The transfer to the Special Assessment Construction Fund and the transfer back for engineering services reimbursement are still in the budget at the 2002 levels and have not been netted out. We have combined street maintenance into one group from 3 (snow & ice, traffic control, and street maintenance) and park maintenance into one from 3 (ice & hockey, park facilities maintenance, and maintenance recreation programs). We can track individual activities within the combined departments, but have eliminated artificial separations of personnel for budget and payroll purposes. SUMMARY Attached are some spreadsheets that illustrate the preliminary budget and proposed methods of balancing the budget. I would propose that the preliminary budget and levy equal the levy authorized by the State, State aids, and the other revenues identified in the draft. Expenditures would be reduced from requests in several areas, but the primary source of reductions would occur in contingency, capital outlay, and personnel. Additional adjustments will be needed to deal with anticipated reductions in State aids in miscellaneous categories such as police training reimbursement and preparation for the contingency of local government aid reductions when the Legislature reconvenes. • General Fund Revenues 200 200 , Increase Taxes $10,246,215 $10,329,932 $83,717 0.82% Est. Uncollectable ($307,386) ($316,600) ($9,214) 3.00% Miscellaneous Taxes $720,000 $700,000 ($20,000) -2:78% Licenses & Permits $565,485 $612,720 $47,235 8.35% Intergovernmental Rev. $2,769,840 $3,101,721 $331,881 11.98% Charge for Service $23,620 $25,370 $1,750 7.41% Public Safety Charges $16,250 $17,450 $1,200 7.38% Recreation $330,047 $324,172 ($5,875) -1.78% Community Center Fees $235,350 $316,900 $81,550 34.65% Court Fines $190,000 $200,000 $10,000 5.26% Misc. Revenue $15,000 $15,000 $0 0.00% Interest $350,000 $300,000 ($50,000) - 14.39% TOTAL $15,154,421 $15,626,665 $472,244 3.12% • • 13 - &2 1• 11 • Comparison Computations Levy w/o Debt $9,205,545 Debt $1,049,498 Increase LGA LGA $2,266,662 LGA $2,501,033 $234,371 Levy Base $11,472,207 2003 Total Levy Aids Increase 2.50% $11,759,012 $286,805 3.00% $11,816,373 $344,166 LGA 2003 $2,502,260 LGA 2003 $2,502,260 Levy $9,256,752 Levy $9,314,113 Debt $1,049,498 Debt $1,049,498 Total Levy $10,306,250 Total Levy $10,363,611 2.71% $11,783,104 $310.897 LGA 2003 $2,502,260 Levy $9,280,844 Debt $1,049,498 Total Levy $10,330,342 Date entered 13- Aug -02 General Fund Revenues 1 2; 2003 Chan Pe 08/13/2 i 1 $15,154,421 $15,626,665 $472,244 3.12% • Types of Expenditures 2002 2003 Per Cent �hange Salaries $7 $7,959,870 6.05% $454,080 Fringe Benefits $1,920,227 $2,042,982 6.39% $122,755 Supplies $553,104 $564,402 2.04% $11,298 Purchased Services $473,137 $437,855 -7.46% ($35,282) Communications $291,379 $279,340 -4.13% ($12,039) Repair, rental $596,188 $588;578 -1.28% ($7,610) Other Contractual $918,708 $926,495 0.85% $7,787 Central Garage $978,204 $992,989 1.51% $14,785 Insurance $149,810 $157,301 5.00% $7,491 Utilities $458,580 $464,780 1.35% $6,200 Capital Outlay $258,863 $289,465 11.82% $30,602 Debt Service NSP $4,170 $0 - 100.00% ($4,170) Transfers to other funds $1,645,670 $1,654,412 0.53% $8,742 Administrative Service ($352,684) ($352,684) -0.00% $0 Reimbursement ($430,000) ($430,000) -0.00% $0 Cost of Sales $25,400 $39,300 54.72% $13,900 Contingency $157,875 $157,875 0% $0 TOTAL $15,154,421 $15,772,960 4.08% $618,539 Revenues - Expenditures ($146,295) Areas for reduction: Reduce Contingency ($75,000) • Reduce personnel Costs ($65,000) Capital Outlay ($10,000) Target Total: $15,622,960 3.09% • General Fund Printed: 08/13/2002 IYR date entered: 13- Aug -02 11/29/2001 GENERAL Code 1997 1998 1999 2000 2001 2002 2003 IYR Change since 97 since 97 avg 97 City Council $126,089 $123,711 $120,603 $120,247 5124,267 5126,809 $135,717 7'% $8,908 7.64'% $9,628 1.27 Administration $198,283 $200,219 5191,415 $181,432 $187,817 $196,270 $206,739 5% $10,469 4.26% $8,456 0.71 Human Resources $166,728 $165,069 $166,239 $183,967 $192,376 5209,900 $214,490 2% $4,590 28.65% $47,762 4.77'% • City Clerk 548,397 $69,279 $70,855 $76,024 577,204 $82,410 $82,834 1% $424 71.16% $34,437 11.86% Elections $48,397 $69,088 $57,166 $82,373 $81,057 586,016 $82,096 -5% (S3,920) 69.63% $33,699 11.61% Finance 5384,563 $412,411 $414,774 $417,768 $437,113 $461,726 $480,661 4% $18,935 24.99% $96,098 4.16 Assessing 432 $247,358 $261,592 $262,620 $268,498 $287,756 $228,395 $250,768 10'% $22,373 1.38'% $3,410 0.23 %. Data Processing $241,451 $222,719 $228,006 $248,069 $275,260 $266 $297,608 12% $30,723 23% $56,157 4 Legal $201,400 $198,400 $197,900 5220,000 $240,000 $240,000 $250,000 4% $10,000 24% $48,600 4 TOTAL: S1,662,666 $1,722,488 $1,709,578 $1,798,378 $1,902,850 51,898,411 $2,000,913 5'% $102,502 20.34'% $338,247 3.39% POLICE Patrol $2,653,301 52,709,132 $2,796,754 $2,806,718 $2,891,231 $3,251,531 $3,320,388 2'% 568,857 25.14'% 5667,087 4.19 Investigation S588,580 $579,855 5544,099 $623,404 5607,461 $674,510 $703,961 4% S29,451 19.60% $115,381 3.27 Support Services 418 $821,989 $840,719 $937,341 $970,636 $976,461 $1,044,624 51,160,427 11% $115,803 41.17% $338,438 6.86 Police Station Maint. $57,348 $109,168 $106,665 $129,566 $142,320 10% $12,754 ERR 5142,320 ERR Administration 419 $157,295 $146,786 $131,966 $133,287 $143,630 $156,206 $166,765 7% 510,559 6% $9,470 1'% TOTAL: 54,221,165 $4,276,492 54,467,508 54,643,213 54,725 $5,256,437 55,493,861 5% $237,424, 30.15% 51,272,696 5,03% FIRE Fire 425 $603,820 $594,271 $592,737 $649,273 $657,472 $708,204 $738,376 4'% $30,172 22.28'% 5134,556 3.71'% Emergency Prep. 426 $51,871 $47,849 $47,184 $47,815 $44,757 $61,247 $61,706 1'% $459 19'% 59,835 3%.; TOTAL: $655,691 $642,120 5639,921 $697,088 $702,229 $769,451 $800,082 4%. $30,631 22.02 %, S144,391, 3.67%' COMMUNITY DEV. Inspections 430 $229,633 $261,724 $268,174 $309,956 $328,521 5301,851 $290,914 -4'% ($10,937-, 26.69'% $61,281 4.45%.1 Planning & Zoning 431 5116,180 $111,107 $110,712 $114,539 $119,898 $124,239 $129,846 5'% 55,607 12'% $13,666 2'% TOTAL: $345,813 $372,831 5378,886 5424,495 $448,419 5426,090 $420,760 1 % ($5,330; 21.67'% 574,947 3.61% Conv. & Tourism 433 $206,570 $218,500 5261,250 5308,750 5342,000 $342,000 $332,500 3%. ($9,500; 60.96% $125,930 10.16% Social Sevices $80,000 $80,104 $79,860 $95,030 $106,035 5103,419 5100,105 -3'% ($3,314; 25 % S20,105 4%� BUILDINGS Custodial Services 440 549,964 555,041 $60,329 $60,719 561,440 Bldg. Maint. 441 $297,469 $371,502 5398,616 $372,963 5384,564 Govt. Bldg ground 442 $42,952 $65,364 $60,902 $61,252 $65,152 TOTAL: $390,385 $491,907 $519,847 $494,934 5511,156 $542,739 $584,093 8% $41,354 49.62% $193,708 8.27% • PUBLIC WORKS Engineering 443 $369,546 $380,104 $429,363 $442,215 $442,658 $481,927 $504,258 5% $22,331 36.45'% $134,712 6.08% Pub. Works Admin 444 $194,025 $195,329 5204,434 $210,085 $218,250 $239,136 $243,269 2'% $4,133 25.38 1 % S49,244 4.23'% Street Maint. 445 $919,751 $941,086 $897,028 $854,483 $857,570 $922,748 $1,170,898 27'% $248,150 27.31'% $251,147 4.55'% Traffic control 446 $168,747 $174,555 $181,746 $198,111 $209,206 $193,661 $180,477 -7% ($13,184,' 6.95'% $11,730 1.16% Snow & Ice 447 $183,161 $191,092 $200,403 $203,642 $222,168 $225,712 $0 -100% ($225,712) - 100.00'% ($183,1611 -16.67 Street Lighting 448 $139,000 5134,000 $134,500 5138,500 $142,500 SO $0 - 100.00% ($139,000 -16.67 Parks Maint 449 $348,290 $302,388 $311,393 $368,996 $361,906 $354,016 $0 -100% ($354,016 .100.00% (S348,290' -16 .67 Park Fac. Maint 450 $267,630 $275,881 $276,930 $271,623 $283,553 $290,760 $908,730 213 % $617,9701 239.55 %, $641,100 39.92 Maint. Rec. Prog 451 553,026 $61,209 564,195 $70,254 $68,458 $65,617 $0 -100'% ($65,617 ) - 100.00% (553,026 - 16.67% Forestry 452 $103,866 $106,829 $109,419 $122,312 5126,025 $130,011 5133,710 3% $3,699 28.73 %, $29,844 4.79'% Ice & Hockey 454 $90,777 $93,765 $102,541 5100,839 $107,831 5108,043 $0 -100% ($108.043) -100% ($90,777 -17% $2 $2,856,238 52,911,952 $2,981,060 $3,040,125 $3,011,631 $3,141,342 4% $129,711 10.70 $303,523 1.78% CARS I CARS Admin $135,786 $141,066 $146,027 $154,422 $153,400 -1 ($1,022) ERR 5153,400 ERR, Rec. Admin 460 5400,701 $433,630 $322,080 5330,933 $328,871 $342,404 $353,948 3'% $11,544 - 11.67'% (546,753) - 1.94'% Adult Rec 461 $273,683 $249,490 5234,223 $224,483 $206,522 $194,767 5169,303 13'% ($25,464 - 38,14'% ($103,380) - 6.36'% Teen Programs 462 $12,892 $12,966 518,077 $15,318 $9,290 $7,805 $6,500 17'% ($1,305 - 49.58'% (S6,392y - 8.26'% Youth Rec. 463 5109,644 $109,942 $108,092 $110,198 $122,499 5101,916 $124,549 % 22'. $22,633 13.59 $14,905 2.27 General Rec. 464 556,813 $53,924 $55,088 $56,294 $59,497 $70,472 $64,243 -9'% ($6,229 '% 13.08'% $7,430 2.18 Community Cen. 465 5275,162 $225,580 $244,418 5246,566 S227,329 $239,860 $285,607 19'% $45,747 3.80% 510,445 0.63 Pool 466 $332,259 $239,673 $249,848 5255,159 $225.056 5223.029 $285,608 28'% $62,579 -14'% ($46,651) -2 $1,461,154 $1,325,205 $1,367,612 $1,380,017 $1,325,091 51,334,675 $1,443,158 8'% $108,483 -1.23% ($17,996) -0.21 MISCELLANEOUS Riskhlgmt. 470 $167,000 $157,000 $152,500 $152,700 5169,400 $164,810 $172,301 5'% $7,491 3.17% $5,301 0.53% Central Supplies/ 471 5251,200 $375,369 $362,059 $312,376 $345,648 $432,380 $406,417 -6% ($25,963' 61.79% $155,217 10.30% Civic Events 472 $1,500 $6,425 56,459 $13,767 59,387 $9,392 $4,000 -57% ($5,392 166.67'% $2,500 27.78 Reimbursement Other Funds 474 ($699,141) ($715,538) ($737,487) (5749,233) (5770,707) ($782,684) (S782,684J -0% $0 11.95% (583,543) 1.99 Transfers(debt)& Cal 475 5244,281 $1,378,425 $1,384,971 $1,477,604 $1,580,872 51,645,670 $1,654,4121 1'% 58,742 577.26% $1,410,131 96.21% • Personnel Costs in Budget 2002 2003 Chanae % Full Time Employees 40 Wages $6,511,170 $6,754,610 $243,440 3.74% Overtime $178,969 $207,829 $28,860 16.13% Part -Time Employees Wages $815,651 $997,431 $181,780 22.29% Overtime Temporary Employees Wages $63,000 $35,000 ($28,000) - 44.44% PERA Coordinated $241,541 $258,114 $16,573 6.86% PERA Police /Fire $265,235 $272,411 $7,176 2.71% Pera Defined Cont. $2,005 $2,065 $60 2.99% FICA $391,851 $416,841 $24,990 6.38% Fire Relief $118,508 $119,508 $1,000 0.84% Cafeteria Contribution $741,660 $789,000 $47,340 6.38% Unemployment Worker's Comp. $159,427 $185,043 $25,616 16.07% $9,489,017 $10,037,852 $548,835 5.78% Adjustments for: police budget error on Community Service Officers & reinstituting full pool & recreation programs Police CSO budgeting $89,352 Net increase in Recreation for full year $69,796 • $159,148 Adi.% Inc.Personnel Adjusted: for Recreation & Police $9,489,017 $9,878,704 $389,687 4.11% Assuming ability to reduce personnel costs $80,000 Target for Adjusted Personnel: $9,489,017 $9,569,017 $309,687 3.26% Rec. Costs 2002 2003 Rec. Admin Part Time $20,000 $32,000 $12,000 Adult Temporary $61,300 $35,000 ($26,300) Adult Part Time $53,750 $56,069 $2,319 Youth Part Time $73,987 $88,049 $14,062 pre - school resuming full year Community Center $60,565 $78,000 $17,435 Pool Part -time $98,750 $153,340 $54,590 Gen. Rec Part Time $26,550 $22,240 ($4,310) reduced school bldg. use $394,902 $464,698 $69,796 • General Fund Expenditures by Type 2003 • Personnel Costs 67.1 Capital Outlay 1.9% Contingency 1.1% Utilities 3.1% Insurance 1.1% Central Garage 6.7% Cost of Sales 0.3% Other Contractual Supplies 6.2% 3.8% Services Repair, rental 2.9% 3.9% Communications 1.9% • General Fund Revenue Summary 2000 2001 2002 2002 2003 2003 2003 • REVENUE SUMARY BY GROUP Actual Actual Adopt To Date Request Recommend Adopt Property Taxes $ 7,904,816 $ 7,579,651 $ 9,938,829 $ $ 10,013,332 $ $ Lodging Tax $ 836,857 $ 826,957 $ 720,000 $ 275,040 $ 700,000 $ $ Licenses and Permits $ 651,303 $ 792,749 $ 565,485 $ 326,128 $ 612,720 $ $ Intergovernmental Revenue $ 4,076,169 $ 4,135,282 $ 2,769,840 $ 53,247 $ 3,101,721 $ $ Charges for Services General $ 28,396 $ 31,102 $ 23,620 $ 14,345 $ 25,370 $ _ $ Public Safety Charges $ 44,302 $ 34,838 $ 16,250 $ 7,040 $ 17,450 $ $ Recreation $ 350,864 $ 307,152 $ 330,047 $ 139,872 $ 324,172 $ _ $ Community Center $ 336,746 $ 311,241 $ 235,350 $ 82,680 $ 316,900 $ _ $ _ Fines and Forfeits $ 180,676 $ 230,408 $ 190,000 $ 111,922 $ 200,000 $ - $ Investment Earnings $ 225,027 $ 673,829 $ 350,000 $ - $ 300,000 $ - $ Miscellaneous $ 13,211 $ 29,011 $ 15,000 $ 43,157 $ 15,000 $ _ $ - Total General Fund $ 14,648,367 $ 14,952,220 $ 15,154,421 $ 1,053,431 $ 15,626,665 $ $ • • � General Fund Revenue Detail CITY OF BROOKLYN CENTER FUND 10100 REVENUE -2003 9 p;•, =s. 6ENFRAt1 FUN[?; ; =: Ci ; ; x 2000 2001 2002 2002 2003 2003 2003 TAXES a/o 815102 Actual Actual Adopt To Date Request Recommend Adopt 4100 Ad Valorem Taxes P (6/30/02) 4101 Current Ad Valorem Taxes $ 7,731,198 $ 7,623,926 $ 10,246,215 $ 10,329,932 4102 Allowance for Unoollectable $ (307,386) $ (316,600) 4120 Delinquent Ad Valorem Taxes $ 116,752 $ (45,898) 4130 Mobile Home Tax 4131 Delinquent Mobile Home Tax 4140 Fiscal Oispanties 4150 Tax Increments 4151 Payments in Lieu of Taxes 4154 Penalties and Interest Delinquent Taxes $ 56,866 $ 1,623 $ _ $ _ $ $ $ Subtotal Ad Valorem Taxes $ 7,904,816 $ 7,579,651 $ 9,938,829 $ - $ 10,013,332 $ - $ 4160 Sales and Use Tax 4161 Lodging Tax $ 836,857 $ 826.957 $ 720,000 $ 275,040 $ 700,000 $ $ 4180 Other Taxes Subtotal Sales and Use Taxes $ 836,857 $ 826,957 $ 720,000 $ 275,040 $ 700,000 $ $ - 4181 Franschise Taxes $ - $ _ $ $ $ $ $ Subtotal Franchise Taxes $ $ $ - $ $ $ $ LICENSES 8 PERMITS - 4200 Licenses and Permits 4200 Licenses 4201 On/Off Sale Liquor License $ 100,500 $ 104,144 $ 96,300 $ 14,675 $ 105,000 4202 Beer License $ 75 $ 75 $ 3,600 $ 2,500 4203 Refuse Hauler License $ 3,141 $ 3,130 $ 2,955 $ 2,450 $ 3,000 4204 Cigarette License $ 3,150 $ 4,090 $ 4,050 $ 300 $ 3,500 4205 Rental Dwelling License $ 40,715 $ 24,004 $ 28,000 $ 27,610 $ 68,000 4206 Tax Cab License $ 625 $ 1,000 $ 300 $ 600 $ 500 4207 Mechanical License $ 5,825 $ 6,025 $ 4,500 $ 4,865 $ 4,500 4208 Pawn Shop License $ 12,000 $ 12,000 $ 12,000 $ 12,000 4209 Service Station License $ 2,140 $ 2,877 $ 3,500 $ 540 $ 2,500 4210 Motor Vehicle Dealer License $ 1,750 $ 2,250 $ 2,000 $ 1,750 $ 2,000 4211 Bowling Alley License $ 720 $ 725 $ 480 $ 480 $ 720 4212 Amusement Licenses $ 2,668 $ 1,369 $ 1,300 $ 2,130 $ 2,000 4213 Misc Business License $ 3,930 $ 2,330 $ 2,500 $ 900 $ 2,500 $ $ 4220 Permits Subtotal Licenses $ 177,239 $ 164,019 $ 161,485 $ 56,300 $ 208,720 $ _ $ - 4221 Sign Permits $ 4,316 $ 3,715 $ 3,000 $ 805 $ 3,000 4222 Building Permits $ 353,977 $ 497,283 $ 310,000 $ 212,168 $ 310,000 4223 Mechanical Permits $ 60,874 $ 77,802 $ 50,000 $ 34,854 $ 50,000 4224 Sewer and Water Permits $ 1,073 $ 904 $ 1,000 $ 435 $ 1,000 4225 Plumbing Permits $ 31,204 $ 40,827 $ 35,000 $ 21,566 $ 35,000 4226 ROW Permit Fee $ 22,620 $ 8,199 $ 5,000 $ - $ 5,000 $ - $ _ Subtotal Permits $ 474,064 $ 628,730 $ 404,000 $ 269,828 $ 404,000 $ - $ _ Subtotal Licenses and Permits $ 651,303 $ 792,749 $ 565,485 $ 326,128 $ 612,720 $ - $ _ • Page 2 GENERAL FUND 2000 2001 2002 2002 2003 2003 2003 INTERGOVERNMENTAL REVENUE Actual Actual Adopt To Date Request Recommend Adopt 4310 Federal 4311 Civil Defense $ 4,737 $ 4,555 $ 5.000 $ - $ _ $ _ $ 4340 State Subtotal Federal $ 4,737 $ 4,555 $ 5,000 $ $ $ $ - 4341 Local Government Aid $ 2,122,635 $ 2,179,744 $ 2,265,267 $ 2,501,033 4342 HACA $ 1,379,768 $ 1,380,106 $ - 4343 Municipal State Aid - Streets- Maintenance $ 90,000 $ 90,000 $ 30,000 $ 45,000 $ 30,000 4344 Municipal State AidStreets- Construction 4345 Pension Aid -Fire Relief Assocaition $ 92,155 $ 90,148 $ 90,000 $ 92,500 4346 Pension Aid - Police $ 258,973 $ 228,208 $ 250,000 $ 250,000 4347 Pension Aid -PERA $ 34,365 $ 34,365 $ 34,365 $ 34,365 4348 Local Performance Aid 4349 Low Income Hsg Aid $ 56,892 $ 87,738 $ 64,808 $ 162,423 4350 School Crime Levy $ 1,089 $ 1,429 $ 1,400 $ 1,400 4351 911 Phone Service Grant $ 19,229 $ 18,296 $ 15,000 $ 6,786 $ 15,000 4352 Police Training Grant $ 16,326 $ 19,166 $ 14,000 $ 15,000 4359 Other State Grants /Aid $ _ $ 1,527 $ _ $ 1.461 $ _ $ _ $ 4360 County - Subtotal State $ 4,071,432 $ 4,130,727 $ 2,764,840 $ 53,247 $ 3,101,721 $ - $ 4362 Other County Grants /Aid $ _ $ $ $ $ $ $ Subtotal County $ _ $ - $ - $ _ $ _ $ _ $ 4370 Other 4373 Other Grants/Aid $ - $ _ $ _ $ $ $ $ Subtotal Other $ - $ - $ - $ - $ _ $ _ $ _ Subtotal Intergovernmental Revenue $ 4,076,169 $ 4,135,282 $ 2,769,840 $ 53,247 $ 3,101,721 $ - $ CHARGES FOR SERVICES 4400 Charges for Services - General 4101 4102 4403 Planning Application Fees $ 5,500 $ 9,800 $ 5,000 $ 3,300 $ 5,000 4404 Zoning Changes/SpecialUse Permit $ 2,100 $ 1,775 $ 2,500 $ 950 $ 2,000 4405 Sale of Maps and Documents $ 811 $ 632 $ 1,000 $ 669 $ 750 4406 Sale of Plans and Secifications $ 3,717 $ 1,284 $ 2,500 $ 1,587 $ 2.500 4407 AssessmentlResearch Searches $ 253 $ 238 $ 100 $ 168 $ 100 4408 Reinspection Fees $ 1,200 $ 94 $ 500 $ 94 $ 500 4409 Section Eight Inspections $ 12,000 $ 13,488 $ 10,000 $ 5,376 $ 12,000 4410 4411 Filing Fees $ 15 $ 20 $ 20 $ 20 4412 Abatement Fees $ 225 $ 405 $ 500 $ 225 $ 500 4413 Final Plat/Vacation Fees $ 450 $ 750 $ 250 $ 500 $ 250 4414 4415 Tree Contractor Registration $ 1,100 $ 1,260 $ 500 $ 1,015 $ 1,000 $ $ Subtotal Charges for Services- General $ 27,471 $ 29,746 $ 22,870 $ 13,884 $ 24,620 $ - $ 4420 Charges for Services - Public Safety 4421 Police Report Revenue $ 3,390 $ 3,831 $ 2,700 $ 1,823 $ 2,700 4422 License Investigation Revenue $ 100 $ 2,350 $ 2,000 $ 2,000 4423 Animal Control Revenue $ 3,866 $ 4,079 $ 2,800 $ 1,645 $ 2,500 4424 Fire Alarm Fees $ 9,150 $ 4,200 $ 1,000 $ 450 $ 2,500 4425 Burglar Alarm Fees $ 23,150 $ 14,750 $ 5,000 $ 625 $ 5,000 4426 Towing Revenue $ 2,286 $ 1,794 $ 750 $ 1,037 $ 750 4427 Police Service Revenue $ 2,198 $ 3,141 E 1,500 $ 1,429 $ 1,500 4428 Private Security Contracts 4429 Misc Police Services Revenue $ 162 $ 693 $ 500 $ 31 $ 500 $ - $ - Subtotal Charges for Services - Public Safety $ 44,302 $ 34,838 $ 16,250 $ 7,040 $ 17,450 $ - $ - • Page 3 GENERAL FUND 2000 2001 2002 2002 2003 2003 2003 • Actual Actual Adopt To Date Request Recommend Adopt 4430 Charges for Services- Public Works 4431 Weed Cutting Charges $ 925 $ 1,356 $ 750 $ 461 $ 750 $ $ Subtotal Charges for Services - Public Works $ 925 $ 1,356 $ 750 $ 461 $ 750 $ $ 4470 Charges for Services -CARS 4471 Adult Recreation Programs $ 243,088 $ 214,627 $ 245,225 $ 84,948 $ 218,950 4472 Teen Recreation Programs $ 7,460 $ 5,293 $ 7,000 $ 3,710 $ 6,800 4473 Children's Recreation Programs $ 89,632 $ 77,773 $ 68,872 $ 48,572 $ 90,322 4474 General Receration Programs $ 10,684 $ 9,459 $ 8,950 $ 2,642 $ 8,100 $ - $ _ Subtotal Charges for Services -CARS $ 350,864 $ 307,152 $ 330,047 $ 139,872 $ 324,172 $ - $ - 4480 Charges for Svs- Community Center 4481 Memberships - Family $ 18,072 $ 24,453 $ 14,500 $ 8,693 $ 24,000 4482 Memberships - Individual $ 23,817 $ 28,019 $ 15,000 $ 5,623 $ 25,000 4483 Memberships - Family Waterslide 4484 Memberships - Individual Waterslide 4485 General Admissions- individuals $ 90,252 $ 83,307 $ 61,500 $ 14,541 $ 85,000 4486 General Admissions -Groups $ 29,327 $ 25,010 $ 18,000 $ 7,473 $ 25,500 4487 Swimming Lessons $ 84,668 $ 81,756 $ 64,500 $ 35,983 $ 81,000 4488 Swin Club $ 500 4489 Locker Rental $ 5,532 $ 6,305 $ 4,500 $ 360 $ 5,500 4491 Day Care Services $ 492 $ 843 $ 450 $ 101 $ 900 4492 Special Events $ 14,687 $ 8,175 $ 9,000 $ 1,100 $ 13,500 4493 Game Room $ 3,886 $ 2,634 $ 2,500 $ 2,500 4494 Merchandise for Resale $ 8,820 $ 9,277 $ 6,000 $ 1,780 $ 7,000 4495 Constitution Hall Rental $ 19,833 $ 7,930 $ 9,000 $ 450 $ 12,500 4496 Gift Certificates $ 351 $ (253) $ 200 4497 Concessions $ 37,009 $ 33.785 $ 29,700 $ 6,576 $ 34,500 $ - $ Subtotal Charges for Svs- Community Center $ 336,746 $ 311,241 $ 235,350 $ 82,680 $ 316,900 $ - $ - FINES & FORFEITS 4510 Court Fines 4511 Court Fines $ 180,676 $ 230,408 $ 190,000 $ 111.922 $ 200.000 $ - $ Subtotal Fines and Forfeits $ 180,676 $ 230,408 $ 190,000 $ 111,922 $ 200,000 $ - $ MISCELLANEOUS REVENEUE 4600 Miscellaneous Revenue • 4601 Special Assess - Principal $ 3,139 $ 3.376 4602 Special Assess - Penalties and Interest $ 359 $ 1,528 $ 30 4603 Interest Earnings $ 225,027 $ 673,829 $ 350,000 $ 300,000 4604 Check Processing Fee $ 180 $ 180 4605 Gain or Loss on Inventory 4606 Misc Revenue not Otherwise Classified $ 9,713 $ 2.659 $ 15,000 $ 1,184 $ 15,000 $ - $ _ Subtotal Miscellaneous Revenue $ 238,238 $ 681,572 $ 365,000 $ 1,394 $ 315,000 $ - $ - OTHER FINANCING SOURCES 4900 Other Financing Sources 4901 Sale of Property $ 2,756 $ 938 4902 Contributions and Donations $ 2,052 4903 Transfer from General Fund 4904 Transfer from Liquor Fund 4905 Transfer from Water Fund 4906 Transfer from Sewer Fund 4907 Transfer from Storm Sewer Fund 4908 4909 4911 Refunds/Reimbursements $ 16,460 $ 40,825 4912 Project Administration 4913 Prior Year Appropriation Subtotal Other Financing Sources $ - $ 21,268 $ $ 41,763 $ - TOTAL REVENUE $ 14,648,367 $ 14,952,220 $ 15,154,421 $ 1,053,431 $ 15,626,665 $ - $ - AND OTHER FINANCING SOURCES • General Fund Expenditure Summary By Object 0 CITY OF BROOKLYN CENTER GENERAL FUND 2000 2001 2002 2002 2003 2003 2003 2003 BUDGET A ctual Actual P Budget To Date Request Recommend Adopt 1 3 1 N 5 GET` SUMl4PAl21 ''B��p?�Nn}"1"t?I�Q�JI�CT�; Wages and Salaries $ 6,951,586 $ 7,068,090 $ 7,505,790 $ 3,446,474 $ 7,959,870 $ $ Fringe Benefits $ 1,561,642 $ 1,628,473 $ 1,920,227 $ 840,480 $ 2,042,982 $ $ Supplies $ 522,017 $ 533,761 $ 553,104 $ 203,416 $ 564,402 $ $ • Purchased Services $ 498,352 $ 529,530 $ 473,137 $ 221,270 $ 437,855 $ $ Communications $ 270,913 $ 267,752 $ 291,379 $ 124,247 $ 279,340 $ $ Repair and Rental $ 413,714 $ 466,587 $ 596,188 $ 225,468 $ 588,578 $ $ Other Contractual $ 865,664 $ 859,476 $ 918,708 $ 404,951 $ 926,495 $ $ Central Garage $ 934,239 $ 911,279 $ 978,204 $ 480,239 $ 992,989 $ $ Insurance $ 132,303 $ 150,610 $ 149,810 $ 50,195 $ 157,301 $ $ Utilities $ 533,041 $ 628,285 $ 458,580 $ 161,699 $ 464,780 $ $ Capital Outlay $ 330,259 $ 283,329 $ 258,863 $ 77,885 $ 289,465 $ $ Debt Service -Excel $ 16,656 $ 16,656 $ 4,170 $ 5,552 $ _ $ $ Transfers to Other Funds $ 1,532,238 $ 1,661,877 $ 1,645,670 $ - $ 1,654,412 $ $ Admin Svs Transfer In $ (317,233) $ (335,526) $ (352,684) $ (176,662) $ (352,684) $ $ Reimb from Other Funds $ (478,504) $ (431,978) $ (430,000) $ (49,996) $ (430,000) $ $ Cost of Sales $ 38,948 $ 37,288 $ 25,400 $ 8,012 $ 39,300 $ $ Contingency $ 29,333 $ - $ 157,875 $ - $ 157,875 $ $ $ 13,835,167 $ 14,275,489 $ 15,154,421 $ 6,023,230 $ 15,772,960 $ $ • • 8/13/2002 2003 Budget General Fund Expenditure Summary By Department /Division /Activity CITY OF BROOKLYN CENTER GENERALFUND 2003 BUDGET 2000 2001 2002 2002 2003 2003 2003 p9Yj1V MARY "B GROUP V, , Actual Actual Budget To Date Request Recommend Adopt General Government City Council $ 114,049 $ 122,446 $ 126,809 $ 76,827 $ 135,717 $ $ Administration $ 178,759 $ 171,580 $ 196,270 $ 90,918 $ 206,739 $ $ • Human Resources $ 183,699 $ 191,595 $ 209,900 $ 93,905 $ 214,490 $ $ City Clerk $ 73,140 $ 76,229 $ 82,410 $ 40,317 $ 82,834 $ $ Elections $ 76,606 $ 57,915 $ 86,016 $ 25,109 $ 82,096 $ $ Finance $ 395,296 $ 448,925 $ 461,726 $ 233,397 $ 480,661 $ $ Assessing $ 265,294 $ 210,812 $ 228,395 $ 107,166 $ 250,768 $ $ Information Technology $ 246,302 $ 275,742 $ 266,885 $ 112,560 $ 297,608 $ _ $ _ Legal $ 276,384 $ 262,061 $ 240,000 $ 129,177 $ 250,000 $ $ Subtotal - General Gov't $ 1,809,529 $ 1,817,305 $ 1,898,411 $ 909,376 $ 2,000,913 $ $ Police Police Administration $ 125,856 $ 141,935 $ 156,206 $ 59,708 $ 166,765 $ $ Investigation $ 576,070 $ 587,261 $ 674,510 $ 306,467 $ 703,961 $ $ Patrol $ 2,750,043 $ 2,923,846 $ 3,251,531 $ 1,496,255 $ 3,320,388 $ $ Support Services $ 866,778 $ 902,176 $ 1,044,624 $ 490,678 $ 1,160,427 $ $ Police Bldgs and Facilities $ 115,808 $ 128,907 $ 129,566 $ 60,848 $ 142,320 $ $ Subtotal- Police $ 4,434,555 $ 4,684,125 $ 5,256,437 $ 2,413,956 $ 5,493,861 $ $ Fire Fire Department $ 663,062 $ 665,436 $ 708,204 $ 283,965 $ 738,376 $ $ Emergency Prep $ 43,346 $ 43,246 $ 61,247 $ 24,921 $ 61,706 $ $ Subtotal -Fire $ 706,408 $ 708,682 $ 769,451 $ 308,886 $ 800,082 $ $ Community Develop Inspections $ 300,118 $ 282,581 $ 301,851 $ 150,384 $ 290,914 $ $ Planning and Zoning $ 112,090 $ 114,116 $ 124,239 $ 58,542 $ 129,846 $ $ Subtotal -Comm Develop $ 412,208 $ 396,697 $ 426,090 $ 208,926 $ 420,760 $ $ Other Services Convention and Tourism $ 397,507 $ 392,805 $ 342,000 $ 165,860 $ 332,500 $ $ Social Services $ 95,148 $ 106,034 $ 103,419 $ 56,469 $ 100,105 $ $ Subtotal -Other Services $ 492,655 $ 498,839 $ 445,419 $ 222,329 $ 432,605 $ $ Buildings and Grounds • General Gov't Bldgs $ 496,425 $ 556,337 $ 542,739 $ 297,875 $ 584,093 $ $ Subtotal Buildings and Group $ 496,425 $ 556,337 $ 542,739 $ 297,875 $ 584,093 $ $ Public Works Administration $ 192,958 $ 192,693 $ 239,136 $ 64,133 $ 243,269 $ $ Engineering Services $ 458,794 $ 475,555 $ 481,927 $ 148,371 $ 504,258 $ $ Street Maintenance $ 1,130,959 $ 1,164,345 $ 1,148,460 $ 510,628 $ 1,170,898 $ $ Traffic Control $ 180,302 $ 164,772 $ 193,661 $ 86,773 $ 180,477 $ $ Street Lighting $ 137,851 $ 144,697 $ _ $ - $ _ $ $ Park Maint- Facilities $ 772,905 $ 784,805 $ 818,436 $ 352,396 $ 908,730 $ $ Forestry $ 95,907 $ 91,897 $ 130,011 $ 60,433 $ 133,710 $ $ Subtotal-Public Works $ 2,969,676 $ 3,018,764 $ 3,011,631 $ 1,222,734 $ 3,141,342 $ $ CARS CARS Administration $ 143,597 $ 139,799 $ 154,422 $ 77,833 $ 153,400 $ $ Recreation Administration $ 324,462 $ 300,429 $ 342,404 $ 172,262 $ 352,348 $ $ Adult Recreation $ 184,975 $ 184,254 $ 194,767 $ 88,823 $ 170,903 $ $ Teen Recreation $ 4,655 $ 5,878 $ 7,805 $ 2,111 $ 6,500 $ $ Youth Recreation $ 118,079 $ 110,635 $ 101,916 $ 44,929 $ 124,549 $ $ General Recreation $ 69,423 $ 69,089 $ 70,472 $ 45,850 $ 64,243 $ $ Community Center $ 246,223 $ 254,599 $ 239,860 $ 27,401 $ 285,607 $ $ Pool $ 255,147 $ 263,629 $ 223,029 $ 77,926 $ 285,608 $ $ Subtotal -CARS $ 1,346,561 $ 1,328,312 $ 1,334,675 $ 537,135 $ 1,443,158 $ $ Miscellaneous Risk Management $ 148,343 $ 171,142 $ 164,810 $ 55,125 $ 172,301 $ $ Central Supplies $ 260,364 $ 192,036 $ 432,380 $ 81,837 $ 406,417 $ $ Civic Events $ 21,942 $ 8,877 $ 9,392 $ - $ 4,000 $ $ Reimb from Other Funds $ (795,737) $ (767,504) $ (782,684) $ (226,658) $ (782,684) $ $ Transfer Out $ 1,532,238 $ 1,661,877 $ 1,645,670 $ - $ 1,654,412 $ $ Subtotal- Miscellaneous $ 1,167,150 $ 1,266,428 $ 1,469,568 $ (89,696) $ 1,454,446 $ $ Total General Fund $ 13,835,167 $ 14,275,489 $ 15,154,421 $ 6,031,521 $ 15,772,960 $ $ • 8/13/1002 2003 Budget General Fund Expenditure Detail By Object CITY OF BROOKLYN CENTER FUND 10100 GENERAL FUND DEPT /DIV NO.: SUMMARY Obj Description 2000 2001 2002 2002 2003 2003 2003 Page 1 Actual Actual Budget To Date Request Recommend Adopt PERSONAL SVS • WAGES AND SALARIES 6101 Wages and Salaries -FT Emp $ 5,774,368 $ 5,922,466 $ 6,511,170 $ 2,923,836 $ 6,754,110 $ - $ 6102 Overtime -FT Emp $ 265,068 $ 256,673 $ 178,969 $ 126,508 $ 204,229 $ $ 6103 Wages and Salaries -PT Emp $ 905,319 $ 880,432 $ 815,651 $ 391,721 $ 1,001,531 $ $ 6104 Overtime -PT Emp $ 6,830 $ 8,519 $ - $ 4,409 $ - $ $ 6106 Wages and Salaries -Temp Emr $ 58,263 $ 58,126 $ 63,000 $ - $ 35,000 $ $ 6107 Commissions & Boards $ _ $ $ $ $ $ $ OTHER PAYMENTS -NON INS 6111 Severance Payments $ - $ $ $ 3,313 $ $ $ RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic $ 485 $ $ $ $ $ $ 6122 PERA -FT Emp -Coord $ 197,460 $ 197,424 $ 241,541 $ 99,608 $ 258,114 $ $ 6123 PERA -FT Emp -Pol &Fire $ 223,471 $ 239,688 $ 265,235 $ 126,391 $ 272,411 $ $ 6124 PERA - Defined Contribution $ 1,417 $ 1,819 $ 2,005 $ 1,002 $ 2,065 $ $ 6125 FICA - Medicare $ 361,628 $ 369,296 $ 391,851 $ 174,669 $ 416,841 $ $ 6127 Fire Relief Association $ 120,175 $ 118,508 $ 118,508 $ - $ 119,508 $ $ EMPLOYEE BENEFITS 6131 Ins /Cafeteria Plan Contribution: $ 561,201 $ 606,016 $ 741,660 $ 352,795 $ 789,000 $ $ OTHER PAYMENTS 6141 Unemployment Comp $ 3,887 $ 5,526 $ - $ 11,756 $ - $ $ OTHER INSURANCE 6151 Workers Comp Ins $ 91,918 $ 90,196 $ 159,427 $ 70,946 $ 185,043 $ $ SUBTOTAL PERSONAL $ 8,571,491 $ 8,754,689 $ 9,489,017 $ 4,286,954 $ 10,037,852 $ $ SVS 2000 2001 2002 2002 2003 2003 2003 Actual Actual Budget To Date Request Recommend Adopt SUPPLIES OFFICE SUPPLIES 6201 Office Supplies $ 33,328 $ 33,712 $ 41,575 $ 12,639 $ 31,775 $ $ 6202 Copying Supplies $ _ $ _ $ _ $ 113 $ - $ $ 6203 Books /Reference Materials $ 7,557 $ 6,347 $ 9,550 $ 868 $ 8,950 $ $ 6204 Stationary Supplies $ 4,099 $ - $ 4,100 $ 658 $ 2,100 $ $ OPERATING SUPPLIES • 6211 Cleaning Supplies $ 18,009 $ 18,306 $ 26,000 $ 6,714 $ 21,000 $ $ _ 6212 Motor Fuels $ $ $ $ $ $ $ 6213 Lubricants and Additives $ $ $ $ $ $ $ 6214 Clothing and Personal Equip $ 48,917 $ 81,685 $ 66,870 $ 19,593 $ 66,820 $ $ 6215 Shop Materials $ _ $ _ $ _ $ _ $ _ $ $ 6216 Chemicals/Chemical Products $ 14,584 $ 13,324 $ 16,200 $ 3,117 $ 18,000 $ $ 6217 Safety Supples $ 5,614 $ 9,374 $ 11,000 $ 3,001 $ 11,800 $ $ 6218 Welding Supplies $ _ $ _ $ _ $ _ $ _ $ $ 6219 General Operating Supplies $ 138,493 $ 137,084 $ 145,109 $ 51,009 $ 168,032 $ $ REPAIR AND MAINTENANCE 6221 Motor Vehicles $ - $ 20 $ _ $ 192 $ $ $ 6222 Tires $ _ $ $ $ $ $ $ 6223 Buildings & Facilities $ 5,082 $ 5,660 $ 16,500 $ 2,837 $ 13,500 $ $ 6224 tre S et Maint Materials $ 122,223 $ 121,454 $ _ $ 105,000 $ 48,666 $ 105,000 $ $ 6225 Park & Landsacpe Materials $ 23,677 $ 28,641 $ 28,500 $ 6,068 $ 29,500 $ $ 6226 Sign & Striping Materials $ 44,737 $ 33,265 $ 45,500 $ 23,259 $ 45,500 $ $ 6227 Paint Supplies $ _ $ - $ _ $ _ $ _ $ $ 6231 Athletic Field Supplies $ 5,113 $ 6,675 $ 6,000 $ 5,382 $ 6,000 $ $ 6232 Trailway Supplies $ 10,000 $ _ $ _ $ _ $ _ $ $ 6233 Court Supplies $ - $ 2,225 $ 4,000 $ $ 4,000 $ $ 6235 Utlity System Supplies $ _ $ - $ _ $ $ _ $ $ 6236 DARE Supplies $ 3,901 $ 4,351 $ 4,100 $ 993 $ 4,100 $ $ 6237 Laundry Supplies $ _ $ _ $ _ $ _ $ _ $ $ 6239 Other Repair & Maintenance St $ 36,594 $ 30,668 $ 26,000 $ 14,677 $ 28,250 $ $ SMALL TOOLS AND MINOR EQUIP 6241 Small Tools $ 2,984 $ 2,829 $ 2,750 $ 1,876 $ 2,750 $ $ 6242 Minor Equip $ 4,661 $ 4,488 $ 3,900 $ 2,622 $ 6,275 $ $ SUBTOTAL SUPPLIES $ 529,574 $ 540,108 $ 562,654 $ 204,284 $ 573,352 $ $ • 8/132002 2003 Budgct Obj Description 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs $ 17,850 $ 23,398 $ 18,550 $ 17,473 $ 38,500 $ $ 6302 Arch, Eng and Planning $ _ $ _ $ _ $ _ $ $ $ 6303 Legal $ 203,994 $ 248,490 $ 240,000 $ 129,987 $ 250,000 $ $ • 6305 Medical Svs $ 6,924 $ 13,503 $ 13,250 $ 1,166 $ 14,250 $ $ 6306 Personnel /Labor Relations $ 2,007 $ 7,015 $ 2,500 $ 695 $ 2,500 $ $ 6307 Professional Svs $ 207,295 $ 178,904 $ 134,337 $ 71,651 $ 96,105 $ $ 6308 Charter Commission $ 19 $ 94 $ 1,500 $ 298 $ 1,500 $ $ 6309 Human Rights Commission $ - $ 300 $ 600 $ 500 $ 600 $ $ COMMUNICATIONS 6321 Telephone /Pager $ 120,591 $ 121,402 $ 125,430 $ 62,304 $ 104,971 $ $ 6322 Postage $ 53,820 $ 49,773 $ 58,100 $ 22,226 $ 57,300 $ $ 6323 Radio Communications $ 4,385 $ 16,164 $ 4,630 $ 4,808 $ 4,769 $ $ 6329 Other Communication Svs $ 4,122 $ 4,272 $ 12,320 $ 1,697 $ 9,400 $ $ TRANSPORTATION 6331 Travel Expense /Mileage $ 7,326 $ 7,917 $ 8,805 $ 3,786 $ 9,830 $ $ 6332 Contracted Transportation $ 5,759 $ 3,647 $ 8,974 $ 351 $ 9,150 $ $ 6333 Freight/Drayage $ 207 $ 205 $ 150 $ 70 $ 150 $ $ 6339 Other Transporation Exp $ - $ 343 $ - $ 655 $ - $ $ ADVERTISING 6341 Personnel $ 12,092 $ 14,093 $ 14,000 $ 2,950 $ 14,000 $ $ 6342 Legal Notices $ 9,238 $ 10,286 $ 10,320 $ 2,252 $ 10,320 $ $ 6343 Other Notices $ _ $ $ $ $ $ $ 6349 Other Advertising $ 10,367 $ 5,774 $ 12,100 $ 2,241 $ 11,000 $ $ PRINTING /DUPLICATING 6351 Printing Svs $ 43,007 $ 33,876 $ 36,550 $ 20,907 $ 48,450 $ $ 6352 Micro-filming Svs $ _ $ - $ $ $ $ $ INSURANCE 6361 General Liability $ 109,596 $ 126,413 $ 123,600 $ 42,693 $ 129,780 $ $ 6362 Property Damage $ 15,210 $ 17,503 $ 18,357 $ 5,167 $ 19,275 $ $ 6363 Motor Vehicles $ _ $ _ $ _ $ 388 $ $ $ 6364 Dram Shop $ 583 $ $ $ 2 $ $ $ 6365 Errors and Omissions $ _ $ $ $ $ $ $ 6366 Machinery Breakdown $ 3,639 $ 3,912 $ 4,453 $ 1,143 $ 4,676 $ $ 6367 Equipment (Inland Marine) $ _ $ - $ - $ _ $ _ $ $ 6368 Bonds $ 2,868 $ 2,782 $ 3,400 $ 802 $ 3,570 $ $ 6369 Otherinsurance $ 407 $ - $ $ $ $ $ • UTILITY SERVICES _ 6381 Electric $ 330,171 $ 332,515 $ 206,150 $ 60,039 $ 197,150 $ $ 6382 Gas $ 110,778 $ 199,072 $ 146,300 $ 68,485 $ 159,300 $ $ 6383 Water $ 11,199 $ 11,629 $ 12,980 $ 1,565 $ 13,330 $ $ 6384 Refuse Disposal $ 43,145 $ 41,485 $ 45,000 $ 12,668 $ 49,500 $ $ 6385 Sewer $ 11,222 $ 10,362 $ 12,000 $ 2,443 $ 12,100 $ $ 6386 Star Sewer $ 26,526 $ 29,022 $ 30,150 $ 13,664 $ 27,200 $ $ 6387 Heating Oil $ - $ 4,200 $ 5,600 $ - $ 5,700 $ $ 6388 Hazardous Waste Disposal $ $ _ $ 400 $ _ $ 500 $ $ 6389 Street Lights $ $ $ _ $ 2,835 $ - $ $ CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs $ $ $ $ $ $ $ REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs $ (212) $ 2,702 $ _ $ _ $ _ $ $ 6402 Equipment Svs $ 118 $ 155,961 $ 154,707 $ 74,722 $ 139,145 $ - $ - 6403 Buildings and Facilities Maint S $ $ 5811 $ - _ _ � $ 15,025 $ 6,400 $ $ 6404 Street Maint Svs $ _ 6405 Park and Landscape Svs $ 9,240 $ 8,816 $ 16,000 $ 3,740 $ 16,000 $ $ 6407 Traffic Control Maint Svs $ 2,535 $ 3,840 $ 3,500 $ 530 $ 3,500 $ $ 6408 Communication/Information Svs $ 21,809 $ 21,284 $ 25,300 $ 7,403 $ 24,912 $ $ 6409 Other Repair and Maint Svs $ 8,554 $ 14,538 $ 8,250 $ 6,406 $ 7,500 $ $ RENTALS 6411 Land $ $ $ $ $ $ $ 6412 Buildings/Facilities $ 400 $ 600 $ B00 $ - $ 300 $ $ 6413 Office Equip $ - $ _ $ $ 320 $ 250 $ $ 6414 MIS Equip $ _ $ _ $ $ _ $ $ $ 6415 Other Equipment $ 7,117 $ 6,193 $ 13,900 $ 3,062 $ 13,300 $ $ 6416 Machinery $ - $ - $ $ $ $ $ 6417 Uniforms $ $ $ $ $ $ $ 6419 Other Rental Exp $ $ $ $ $ $ $ • 8/13/2002 2003 Budget Obi Description 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt S ERVIC ES/LICENSES/FEES 6421 Software License $ _ $ _ $ 4,900 $ 197 $ 1,500 $ $ 6422 Software Maint $ 5,443 $ 4,397 $ 14,310 $ 10,881 $ 22,460 $ $ 6423 LOGIS Charges $ 247,836 $ 256,983 $ 361,371 $ 109,055 $ 358,811 $ $ MISCELLANEOUS 6428 Protection Svs $ 1,190 $ $ 1,400 $ 533 $ 2,000 $ $ " 0 6431 Special Events $ 20,936 $ 7,369 $ 18,500 $ 11,189 $ 48,245 $ $ 6432 Conferences and Schools $ 106,721 $ 88,016 $ 129,975 $ 35,600 $ 115,130 $ $ 6433 Meeting Exp $ 455 $ 537 $ 500 $ 1,140 $ 550 $ $ 6434 Dues and Subscriptions $ 50,585 $ 48,772 $ 58,065 $ 35,277 $ 58,580 $ $ 6435 Credit Card Fees $ $ 3,931 $ $ 2,071 $ 3,500 $ $ 6436 Uncollectible Checks $ $ 807 $ $ $ $ $ 6437 Check Verification $ $ $ $ $ $ $ 6438 Cash Shortt(Over) $ $ $ $ $ $ $ OTHER 6441 Auto Licenses, Taxes and Fees $ 1,103 $ 427 $ _ $ 668 $ 500 $ $ 6442 Court Awards/Settlements $ 6,123 $ 9,134 $ 10,000 $ (1,878) $ 10,000 $ $ 6443 Prize Awards/Expense Reimb $ 6,650 $ 6,325 $ 6,650 $ 5,071 $ 6,325 $ $ 6444 Reolcation Exp $ _ $ $ $ $ $ $ 6445 Lodging Tax $ 397,507 $ 392,805 $ 342,000 $ 165,860 $ 332,500 $ $ 6446 $ $ $ $ $ $ $ 6447 Towing Charges $ 2,000 $ 560 $ 700 $ _ $ 700 $ $ 6448 Boarding Charges - Prisioner $ 81,892 $ 82,831 $ 120,000 $ 29,056 $ 120,000 $ $ 6449 Other Contractual Svs $ 175,581 $ 196,777 $ 213,918 $ 113,123 $ 213,415 $ $ CENTRAL GARAGE CHARGES 6461 Fuel Charges $ 85,334 $ 103,832 $ 94,851 $ 34,308 $ 96,036 $ $ 6462 Fixed Charges $ 503,831 $ 467,043 $ 523,017 $ 255,773 $ 529,386 $ $ 6463 Repair and Maint Charges $ 326,053 $ 314,733 $ 341,936 $ 190,158 $ 348,615 $ $ 6464 Multi -use Charges $ _ $ _ $ 18,400 $ $ 18,952 $ $ 6465 Replacement Charges $ 19,021 $ 25,671 $ _ $ $ $ $ TRANSFERS AND OTHER USES 6471 Administrative Service Transfer $ (317,233) $ (335,526) $ (352,684) $ (176,662) $ (352,684) $ $ 6472 Engineering Service Transfer -Ir $ (378,504) $ (331,978) $ (330,000) $ - $ (330,000) $ $ 6473 Storm Sewer Transfer -In $ (100,000) $ (100,000) $ (100,000) $ (49,996) $ (100,000) $ $ 6474 Debt Service Transfer -Out $ 1,038,041 $ 1,007,133 $ 1,040,670 $ $ 1,049,412 $ $ 6475 Contingency $ 29,333 $ - $ 157,875 $ $ 157,875 $ $ 6476 Special Assessment Transfer -C $ 369,197 $ 409,044 $ 480,000 $ $ 480,000 $ $ 6477 Capital Project Transfer -Out $ 125,000 $ 245,700 $ 125,000 $ $ 125,000 $ $ • ENTERPRISE FUND EXPENSES - 5581 Cost of Sales- Liquor $ - $ $ $ $ $ $ 5582 Cost of Sales -Wine $ $ $ $ $ $ $ 5583 Cost of Sales -Beer $ $ $ $ $ $ $ 5584 Other Cost of Sales- Taxable $ $ $ $ $ $ $ 5585 Other Cost of Sales - Nontaxable $ $ $ $ $ $ $ 5586 Cost of Sales -Mist $ $ $ $ 7,292 $ $ $ 5587 Inventory Variances $ $ $ $ $ $ $ 5588 Merchandise Breakage $ $ $ $ $ $ $ 5589 Delivery Charges $ $ $ $ $ $ $ OTHER MISCELLANEOUS COSTS /EXPENSES 6491 Merchandise - Purchase for Res; $ 38,948 $ 37,288 $ 25,400 $ 8,012 $ 39,300 $ $ 5592 Cost of Sales -Food $ _ $ _ $ $ $ $ $ - 5595 Cost of Sales - Banquest Exp $ $ $ $ $ $ $ 6494 Depreciation Exp $ $ $ $ $ $ $ 5591 Contractor Pmts - Personal Svs $ $ $ $ $ $ $ 5593 Contractor Pmts - Supplies $ $ $ $ $ $ $ 5594 Contractor Pmts -Other Charges $ $ $ $ $ $ $ 6498 Engineering Fees Reimb $ $ $ $ $ $ $ 6499 Salaries Reimb $ $ $ $ $ $ $ SUBTOTAL $ 4,387,188 $ 4,680,707 $ 4,839,717 $ 1,455,847 $ 4,872,291 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land $ $ $ $ $ $ $ 6520 Buildings and Facilities $ 14,151 $ - $ _ $ 85 $ 26,000 $ _ $ _ 6530 Improvements $ 103,117 $ 80,919 $ 90,000 $ 28 $ 90,000 $ $ 6540 Equip and Machinery $ 115,514 $ 100,817 $ 80,548 $ 49,492 $ 119,285 $ $ 6550 Motor Vehicles $ - $ 7,339 $ 2,500 $ - $ _ $ $ 6560 Furniture $ 10,350 $ 561 $ 2,000 $ - $ 6,000 $ $ 6570 Office Equip $ 26,521 $ 2,901 $ 12,250 $ 3,054 $ 1,700 $ $ 6580 Information Systems $ 60,606 $ 90,792 $ 71,565 $ 25,226 $ 46,480 $ $ 6590 Leases $ $ $ $ $ $ $ SUBTOTAL CAPITAL $ 330,259 $ 283,329 $ 258,863 $ 77,885 $ 289,465 $ $ OUTLAY 8113/2002 2003 Budget Obi Description 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal $ - $ $ $ $ $ $ 6602 Other Debt Principal $ 16,656 $ 16,656 $ 4,170 $ 5,552 $ $ $ INTEREST $ $ $ $ $ $ $ • 6611 Bond Interest $ $ $ $ $ $ $ 6612 Other Debt interest $ $ $ $ $ $ $ AGENT/ISSUE FEES $ $ $ $ $ $ $ 6621 Agent Fees $ $ $ $ $ $ $ 6622 Issue Fees $ $ $ $ $ $ $ SUBTOTAL DEBT $ 16,656 $ 16,656 $ 4,170 $ 5,552 $ - $ $ SERVICE TOTAL BUDGET $ 13,835,167 $ 14,275,489 $ 15,154,421 $ 6,030,522 $ 15,772,960 $ $ • 8/13/2002 2003 Budget General Fund Expenditure Detail By Department /Division /Activity General Government 41110 -Mayor Council 41320 -City Manager 41410 - Elections 41430 -City Clerk 41520 - Finance 41550- Assessing 41610 -Legal 41810 -Human Resources 41920 - Information Technology 41940- General Gov't Buildings • City of Brookfyn Center 2003 Budget DEPARTMENT /ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT /ACTIVITY/PROJECT: Mayor- Council - 41110 PROFILE The City Council is comprised of one Mayor and four Council Members. All are elected at large. Under the Council- Manager form of government as established by the City Charter, the City Council exercises the legislative authority of the City. The City Council is responsible for formulating City policy, enacting legislation, adopting the annual budget, levying local property taxes, and appointing members to advisory boards and commissions. Members of the City Council also constitute the Board of Equalization, the Economic Development Authority, and the Housing and Redevelopment Authority. Included in the 2003 City Council budget is the Cable casting of City Council meetings where feasible; interpreters for hearing impaired persons who attend City Council meetings; the annual joint meeting of the City Council and advisory commissions; and a consultant to facilitate two City Council goal setting sessions for 2003. DEPARTMENTAL GOALS • • Remain in compliance with Minnesota Statutory requirements, laws, regulations, charter and ry q ordinances in all operations of the City. • Exercise the legislative authority of the City and determine matters of policy. • Meet regularly on the second and fourth Monday of each month in accordance with charter and law. • Work with the City Manager to set policy. • Work on goals and plans for the City. Goals are not in any order of priority. Goal 1: Goal 2: Goal 3: Goal 4: Goal 5: Goal 6: • Goal 7: . City of BrookCyn Center 2003 Budget DEPARTMENT /ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT /ACTIVITY/PROJECT: Mayor- Council - 41110 PROFILE The City Council is comprised of one Mayor and four Council Members. All are elected at large. Under the Council - Manager form of government as established by the City Charter, the City Council exercises the legislative authority of the City. The City Council is responsible for formulating City policy, enacting legislation, adopting the annual budget, levying local property taxes, and appointing members to advisory boards and commissions. Members of the City Council also constitute the Board of Equalization, the Economic Development Authority, and the Housing and Redevelopment Authority. Included in the 2003 City Council budget is the Cable casting of City Council meetings where feasible; interpreters for hearing impaired persons who attend City Council meetings; the annual joint meeting of the City Council and advisory commissions; and a consultant to facilitate two City Council goal setting sessions for 2003. DEPARTMENTAL GOALS • Remain in compliance with Minnesota Statutory requirements, laws regulations, charter and �' q g , ordinances in all operations of the City. • Exercise the legislative authority of the City and determine matters of policy. • Meet regularly on the second and fourth Monday of each month in accordance with charter and law. • Work with the City Manager to set policy. • Work on goals and plans for the City. Goals are not in any order of priority. Goal 1: Goal 2: Goal 3: Goal 4: Goal 5: Goal 6: • Goal 7: • Goal 8: Goal 9: Goal 10: Goal 11: Goal 12: EXPENDITURE DETAILS 6102 OT -Full Time Employees $2,175 Provides for overtime payments for support staff for Council meeting attendance and support. 6301 Accounting, Audit Financial Services $24,000 An annual audit of the City's finances is required under Minnesota State law and under the City Charter. The City contracts for the audit and conducts a competitive bidding process for the audit work every four or five years. • 6307 Management Services $8,605 Includes interpreters for hearing - impaired persons who attend City Council meetings, Northwest Community Television to broadcast City Council and other public meetings, joint meeting of City Council and advisory commissions, consultant to facilitate two City Council goal setting sessions for 2002. 6308 Charter Commission $1,500 The statutory amount of $1,500 is recommended for the Charter Commission budget (pursuant to Minnesota State Statute 410.06). 6309 Human Rights Commission $600 Provides for City support of Arts Contest and Heritage Festival 6432 Conferences and Schools $8,500 This amount covers training expenses for the Mayor and Council Members who attend conferences on behalf of the City, such as national league of Cities, League of Minnesota Cities, United States Conference of mayors, and similar conferences. • 6434 Dues and Subscriptions $41,865 Estimates of dues include League of Minnesota Cities ($15,150), Association of Metropolitan Municipalities ($7,496), MAMA/GMC Labor Relations Subscriber Service ($4,756), U.S. Conference of Mayors ($1,500), Minnesota Mayors Association ($20), North Metro Mayors Association ($8,388) to General Fund. Total dues are $17,119; $8,731 allocated to EDA). North Metro Highway 100 Council ($3,000), Women in Municipal Government NLC ($25), National League of Cities ($1,530). PERSONNEL LEVELS 1 Mayor 4 City Council Members CAPITAL OUTLAY None Requested • CITY OF BROOKLYN CENTER GENERAL FUND FUND 10100 :.. DEPT /DIV NO AAkYAR ANTJ�CI'LYfYE?UIICICt ;,.„ ° ' °;•: , . :„` •: .. ,.•. Obj Description -41110 2000 2001 2002 2002 2003 2003 2003 Page 1 Actual Actual Budget To Date Request Recommend Adopt PERSONAL SVS WAGES AND SALARIES 40 6101 FT -Wages and Salaries 6102 FT- Overtime $ 1,364 $ 1,621 $ 2,175 $ 168 $ 2,175 6103 PT -Wages and Salaries $ 34,885 $ 36,391 $ 40,099 $ 20,049 $ 41,301 6104 PT- Overtime 6105 TEMP -Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp -Coord $ 409 $ 84 $ 120 $ 9 $ 120 6123 PERA -FT Emp -Pol &Fire 6124 PERA - Defined Contribution $ 1,417 $ 1,819 $ 2,005 $ 1,002 $ 2,065 6125 FICA - Medicare $ 2,753 $ 2,939 $ 3,067 $ 1,543 $ 3,160 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins /Cafeteria Plan Contribution: OTHER PAYMENTS 6141 Unemplyment Comp OTHER INSURANCE 6151 Workers Comp Ins $ 70 $ 72 $ 138 $ 76 $ 176 SUBTOTAL PERSONAL $ 40,899 $ 42,926 $ 47,604 $ 22,847 $ 48,997 $ $ SVS 2000 2001 2002 2002 2003 2003 2003 SUPPLIES Actual Actual Budget To Date Request Recommend Adopt OFFICE SUPPLIES 6201 Office Supplies $ 9 $ 100 $ 100 6202 Copying Supplies 6203 Books /Reference Materials $ 32 $ 50 $ 200 $ 200 6204 Stationary Supplies OPERATING SUPPLIES • 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip 6215 Shop Materials 6216 Chemicals/Chemical Products 6217 Safety Supples 6218 Welding Supplies 6219 General Operating Supplies $ 2,892 $ 682 $ 1,350 $ 679 $ 1,350 REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities 6224 Street Maint Materials 6225 Park & Landsacpe Materials 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Trailway Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip SUBTOTAL SUPPLIES $ 2,924 $ 741 $ 1,650 $ 679 $ 1,650 $ $ • 8/13/2002 2003 Budget Obj Description -41110 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs $ 17,850 $ 23,398 $ 18,550 $ 17,058 $ 24,000 6302 Arch, Eng and Planning 6303 Legal 6305 Medical Svs 6306 Personnel/Labor Relations $ 4,710 6307 Professional Svs $ 6,880 $ 8,605 $ 8,605 $ 2,942 $ 8,605 6308 Charter Commission $ 19 $ 94 $ 1,500 $ 298 $ 1,500 6309 Human Rights Commission $ 300 $ 600 $ 500 $ 600 COMMUNICATIONS 6321 Telephone /Pager 6322 Postage 6323 Radio Communications 6329 Other Communication Svs TRANSPORTATION 6331 Travel Exp/Mileage 6332 Contracted Transportation 6333 Freight/Drayage 6339 Other Transporation Exp ADVERTISING 6341 Personnel 6342 Legal Notices 6343 Other Notices 6349 Other Advertising PRINTING /DUPLICATING 6351 Printing Svs 6352 Micro - filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds 6369 Otherinsurance UTILITY SERVICES 6381 Electric 6382 Gas 6383 Water 6384 Refuse Disposa; 6385 Sewer 6386 Storm Sewer 6387 Heating oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs 6402 Equipment Svs 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs 6407 Traffic Control Maint Svs 6408 Communication /Information Svs 6409 Other Repair and Maint Svs RENTALS 6411 Land 6412 Buildings/Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • 8/13/2002 2003 Budget Obi Description -41110 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICES/LIC ENS ES /FEES 6421 Software License 6422 Software Maint 6423 LOGIS Charges 6428 Protection Svs is MISCELLANEOUS 6431 Special Events 6432 Conferences and Schools $ 7,458 $ 6,321 $ 8,000 $ 6,829 $ 8,500 6433 Meeting Exp $ 141 $ 517 6434 Dues and Subscriptions $ 37,876 $ 35,351 $ 40,300 $ 25,157 $ 41,865 6435 Credit Card Fees 6436 Unoollectible Checks 6437 Check Verification 6438 Cash Shorti(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards /Settlements 6443 Prize Awards /Expense Reimb 6444 Reoication Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges - Prisioner 6449 Other Contractual Svs CENTRAL GARAGE CHARGES 6461 Fuel Charges 6462 FixedCharges 6463 Repair and Maint Charges 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer in 6472 Engineeering Service Transfer In 6473 Storm Sewer Trasnfer In 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out 6477 Capital Project Transfer Out • ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales - Taxable 5585 Other Cost of Sales- Nontaxable 5586 Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTS /EXPENSES 6491 Merchandise- Purchase for Resale 5592 Cost of Sales -Food 5595 Cost of Sales - Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 70,225 $ 78,779 $ 77,555 $ 53,301 $ 85,070 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements 6540 Equip and Machinery 6550 Motor Vehicles 6560 Furniture 6570 Office Equip 6580 Information Systems 6590 Leases • SUBTOTAL CAPITAL $ $ $ $ $ $ $ OUTLAY 8/13/2002 2003 Budget Obj Description -41110 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal INTEREST 6611 6611 Bond Interest 6612 Other Debt Interest AGENT /ISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ $ $ $ $ $ $ SERVICE TOTAL BUDGET -41110 $ 114,049 $ 122,446 $ 126,809 $ 76,827 $ 135,717 $ $ • • 8/13/2002 2003 Budget City of (BrookCyn Center • 2003 (Budget DEPARTMENT /ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT /ACTIVITY/PROJECT: City Manager - 41320 PROFILE The City Manager is the Chief Administrative Officer of the City. It is the City Manager's duty to enforce the City Charter and all ordinances. The City Manager's office provides general administrative services for the management of the City to ensure that all Council policies and directives are carried out. Activities include coordinating recommendations to the City Council on financial, legislative, and management issues and to provide liaison between the Council, advisory boards and commissions, staff, other levels of government, the media, and the public. Management and Intergovernmental Relations. Provide general administrative services required for the management of City affairs. Works with community members, other public or private agencies, organizations, schools, etc., on all areas which affect the City. Support staff handle general government activities including both election and front counter /customer receptionist activities. Communications. Handles and coordinates City communication activities, both externally and internally. Coordinates publication of the City newsletter. Creates newsletters, forms, flyers, handles • information released to the media, develops other information newsletters and packets as needed. Handles coordination of cable TV activities in the organization, including broadcast of council meetings. Customer Service. Responsible for front counter, cashier, switchboard, and main receptionist at City Hall. Provides customer service for building permits, licensing, public inquiries for information regarding City services, activities, events and meetings. Refers customers to appropriate departments if services cannot be provided at the receptionist desk. Performs duties of central cashier for city operations. DEPARTMENTAL GOALS * Implement Council policies, resolutions, and ordinances as adopted by the City Council. * Prompt and efficient delivery of City services. * Maintain a positive relationship with governmental agencies and surrounding municipalities to enhance the City's plans and programs. * Continue to work on joint and cooperative ventures with metropolitan area governance units, the legislature and other elected officials. * Accurate and timely communication to residents through City newsletter (six issues per year and special issue if warranted), cable, and media releases. * Develop proposals for five year planning for City Council consideration. * Preparation of annual budget. * Continue Brooklyn Center Cares initiative. EXPENDITURE DETAILS 6203 Books/Reference Materials • $400 Minnesota State Statutes 6307 Professional Services $2,000 Included are notary bond and miscellaneous professional services for administration and special projects. Cost for consultant to facilitate team building and goal setting session(s) for Department Heads and Supervisors as it directly relates to goals and objectives set by City Manager and Council. 6331 Travel, Transportation and Mileage $5,100 Reimbursement for mileage and parking fees incurred by employees when conducting City business. City Manager automobile allowance included in this account. This amount is for all employees in the department and is not broken down to division levels. 6434 Dues and Subscriptions $1,800 Memberships for various professional organizations for overall operation and management of administration. Includes the following: Brooklyn Community Chamber, ICMA, MAMA, MCMA, League of MN Cities Directory, and Minnesota State Statutes. PERSONNEL LEVELS 1 City Manager 1 Administrative Technician 1 Customer Service Representative/Permit Technician Other staff involved in supporting and working on general administration are the positions of City Clerk, Assistant City Manager /Human Resources Director, Human Resources Assistant, Community Development/Administrative Secretary, and Administrative Specialist which have separate division budgets for operations. CAPITAL OUTLAY None requested. • CITY OF BROOKLYN CENTER FUND 10100 GENERAL FUND DEPT /DIV NO.: ;Ci Fl MANAGIER'.. ; Obj Description - 41320 2000 2001 2002 2002 2003 2003 2003 Page 1 Actual Actual Budget To Date Request Recommend Adopt PERSONALSVS WAGES AND SALARIES • 6101 FT -Wages and Salaries $ 137,664 $ 136,987 $ 147,408 $ 70,002 $ 153,915 6102 FT- Overtime 6103 PT -Wages and Salaries $ 1,764 6104 PT- Overtime $ 1,502 6105 TEMP -Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp -Coord $ 6,923 $ 6,899 $ 7,678 $ 3,853 $ 8,511 6123 PERA -FT Emp-Pol &Fire 6124 PERA - Defined Contribution 6125 FICA - Medicare $ 9,245 $ 9,288 $ 10,622 $ 5,496 $ 11,775 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ina/Cafeteria Plan Contribution: $ 7,700 $ 5,872 $ 14,100 $ 5,029 $ 15,000 ,OTHER PAYMENTS 6141 Unemplyment Comp OTHER INSURANCE 6151 Workers Comp Ins $ 626 $ 476 $ 662 $ 309 $ 688 SUBTOTAL PERSONAL $ 165,425 $ 159,522 $ 180,470 $ 84,689 $ 189,889 $ $ SVS 2000 2001 2002 2002 2003 2003 2003 SUPPLIES Actual Actual Budget To Date Request Recommend Adopt OFFICE SUPPLIES 6201 Office Supplies 6202 Copying Supplies 6203 Books /Reference Mateirals $ 400 $ 218 $ 400 6204 Stationary Supplies OPERATING SUPPLIES • 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip 6215 Shop Materials 6216 Chemicals /Chemical Products 6217 Safety Supples 6218 Welding Supplies 6219 General Operating Supplies $ 18 $ 34 $ 1,000 $ 1,000 REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities 6224 Street Maint Materials 6225 Park & Landsacpe Materials 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Trailway Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip $ 850 SUBTOTAL SUPPLIES $ 18 $ 34 $ 1,400 $ 218 $ 2,250 $ $ • 8/132002 2003 Budget Obj Description -41320 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning • 6303 Legal 6305 Medical Svs 6306 Personnel/Labor Relations 6307 Professional Svs $ 2,000 $ 2,000 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone /Pager $ 516 $ 800 $ 700 $ 238 $ 700 6322 Postage $ (27) $ (15) 6323 Radio Communications 6329 Other Communication Svs TRANSPORTATION 6331 Travel Exp /Mileage $ 3,722 $ 4,955 $ 4,900 $ 2,852 $ 5,100 6332 Contracted Transportation 6333 Freight/Drayage 6339 Other Transporation Exp ADVERTISING 6341 Personnel 6342 Legal Notices 6343 Other Notices 6349 Other Advertising PRINT] NG/DUPLICATING 6351 Printing Svs 6352 Micro - filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds 6369 Otherinsurance UTILITY SERVICES 6381 Electric 6382 Gas 6383 Water 6384 Refuse Dispose; 6385 Sewer 6386 Storm Sewer 6387 Heating oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs 6402 Equipment Svs 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs 6407 Traffic Control Maint Svs 6408 Communication/Information Svs 6409 Other Repair and Maint Svs RENTALS 6411 Land 6412 Buildings/Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • 8/13/2002 2003 Budget ON Description -41320 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICES/LICENSES/FEES 6421 Software License 6422 Software Maint 6423 LOGIS Charges 0 6428 Protection Svs MISCELLANEOUS 6431 Special Events 6432 Conferences and Schools $ 3,730 $ 3,861 $ 5,000 $ 1,701 $ 5,000 6433 Meeting Exp $ (71) 6434 Dues and Subscriptions $ 1,691 $ 1,223 $ 1,800 $ 1,220 $ 1,800 6435 Credit Card Fees 6436 Uncolledible Checks 6437 Check Verification 6438 Cash Shortf(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards/Settlements 6443 Prize Awards /Expense Reimb 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges - Prisioner 6449 Other Contractual Svs CENTRAL GARAGE CHARGES 6461 Fuel Charges 6462 FixedCharges 6463 Repair and Maint Charges 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Engineering Service Transfer In 6473 Storm Sewer Trasnfer In 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out 6477 Capital Project Transfer Out • ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales - Taxable 5585 Other Cost of Sales - Nontaxable 5586 Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTS /EXPENSES 6491 Merchandise - Purchase for Resale 5592 Cost of Sales -Food 5595 Cost of Sales - Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 9,563 $ 10,824 $ 14,400 $ 6,011 $ 14,600 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements 6540 Equip and Machinery 6550 Motor Vehicles 6560 Furniture 6570 Office Equip $ 3,753 $ 1,200 6580 Information Systems 6590 Leases • SUBTOTAL CAPITAL $ 3,753 $ 1,200 $ $ $ $ $ OUTLAY 8/13/2002 2003 Budge[ ' Obj Description -41320 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Band Principal 6602 Other Debt Principal • 6603 INTEREST 6611 Bond Interest 6612 Other Debt Interest 6613 AGENT /ISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ _ $ $ $ $ $ $ SERVICE TOTAL BUDGET -41320 $ 178,759 $ 171,580 $ 196,270 $ 90,918 $ 206,739 $ $ • • 8/13/2002 2003 Budget City of Brooklyn Center • 2003 Budget DEPARTMENT/ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT /ACTIVITY/PROJECT: Elections - 41410 PROFILE The City registers all new voters, processes transfers and deletions, and cooperates with Hennepin County and the Secretary of State to provide an accurate computerized listing of eligible registered voters in the City of Brooklyn Center. The costs incurred from the registration of new voters and the maintenance of the voter records is included in the Elections budget. DEPARTMENTAL GOALS * Administer training to election judges. * Administer municipal elections in accordance with Minnesota Statutes. * Adapt to and integrate new legislation on elections. * Maintain up -to -date voter registration system. EXPENDITURE DETAILS • 6219 General Operating Supplies $1,000 Includes supplies such as ballot transfer cases, ballot pens, poster board for signs, markers, and several other miscellaneous supplies. 6322 Postage $200 Includes mailing out verification cards on new registrations, mailing absentee ballot applications, ballots, and return envelopes. 6351 Printing $2,500 Includes printing services for election process. 6402 Equipment Repair and Maintenance $1,375 Includes the cost of the maintenance agreement for the eleven optical scanners. Also includes any necessary equipment repair costs not covered under the maintenance agreement. 6412 Building/Facilities Rentals $300 Includes costs associated with two churches and custodial fees charged by one school used as polling locations. • 6415 Other Equipment Rentals • $300 Includes the rental of a truck to transport equipment and materials among and between election sites.. PERSONNEL LEVELS 1 Administrative Technician- Deputy City Clerk CAPITAL OUTLAY None requested. • • CITY OF BROOKLYN CENTER GENERAL FUND FUND 10100 HLEGIIONS_ DEPT /DIV NO.: Obi Description -41410 2000 2001 2002 2002 2003 2003 2003 Pagel Actual Actual Budget To Date Request Recommend Adopt PERSONAL SVS WAGES AND SALARIES • 6101 FT -Wages and Salaries $ 41,127 $ 37,256 $ 38,877 $ 17,870 $ 39,886 6102 FT- Overtime $ 44 $ 11 6103 PT -Wages and Salaries $ 20,847 $ 8,717 $ 25,000 $ 25,000 6104 PT- Overtime 6105 TEMP -Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA- FT Emp -Coord $ 2,192 $ 1,941 $ 2,150 $ 984 $ 2,206 6123 PERA -FT Emp -Pol &Fire 6124 PERA - Defined Contribution 6125 FICA - Medicare $ 3,072 $ 2,443 $ 2,974 $ 1,170 $ 3,051 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins/Cafetena Plan Contribution! $ 4,763 $ 5,423 $ 5,640 $ 3,165 $ 6,000 OTHER PAYMENTS 6141 Unemplyment Comp OTHER INSURANCE 6151 Workers Comp Ins $ 122 $ 107 $ 175 $ 84 $ 178 SUBTOTAL PERSONAL $ 72,167 $ 55,887 $ 74,816 $ 23,284 $ 76,321 $ $ SVS 2000 2001 2002 2002 2003 2003 2003 SUPPLIES Actual Actual Budget To Date Request Recommend Adopt OFFICE SUPPLIES 6201 Office Supplies 6202 Copying Supplies 6203 Books/Reference Mateirals 6204 Stationary Supplies OPERATING SUPPLIES • 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip 6215 Shop Materials 6216 Chemicals /Chemical Products 6217 Safety Supples 6218 Welding Supplies 6219 General Operating Supplies $ 2,806 $ 95 $ 3,000 $ 158 $ 1,000 REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities 6224 Street Maint Materials 6225 Park & Landsacpe Materials 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Trailway Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip SUBTOTAL SUPPLIES $ 2,806 $ 95 $ 3,000 $ 158 $ 1,000 $ $ • 8/13/2002 2003 Budget Obj Description -41410 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Recommend Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning 6303 Legal • 6305 Medical Svs 6306 Personnel /Labor Relations 6307 Professional Svs 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone /Pager 6322 Postage $ 285 $ 665 $ 1,000 $ 200 6323 Radio Communications 6329 Other Communication Svs TRANSPORTATION 6331 Travel Exp/Mileage $ 21 $ 9 $ 100 $ 17 $ 100 6332 Contracted Transportation 6333 Freight/Drayage 6339 Other Transporation Exp ADVERTISING 6341 Personnel 6342 Legal Notices $ 275 6343 Other Notices 6349 Other Advertising P RI NTI NGIDUPLICATI NG 6351 Printing Svs $ 745 $ 494 $ 2,500 $ 2,500 6352 Micro - filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds 6369 Other Insurance UTILITY SERVICES 6381 Electric 6382 Gas 6383 Water 6384 Refuse Dispose; 6385 Sewer 6386 Storm Sewer 6387 Heating oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs 6402 Equipment Svs $ 175 $ 3,500 $ 1,375 $ 1,375 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs 6407 Traffic Control Maint Svs 6408 Communication/information Svs 6409 Other Repair and Maint Svs RENTALS 6411 Land 6412 Buildings/Facilities $ 400 $ 600 $ 800 $ 300 6413 Office Equip 6414 MIS Equip 6415 Other Equipment $ 129 $ 300 $ 300 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • 8/132002 2003 Budget Obj Description -41410 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Recommend Recommend Adopt SERVICES/LICENSES/FEES 6421 Software License 6422 Software Maint 6423 LOGIS Charges • 6428 Protection Svs MISCELLANEOUS 6431 Special Events 6432 Conferences and Schools $ 7 $ 36 6433 Meeting Exp 6434 Dues and Subscriptions 6435 Credit Card Fees 6436 Uncoilectible Checks 6437 Check Verification 6438 Cash Short/(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards/Settlements 6443 Prize Awards/Expense Reimb 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges- Prisioner 6449 Other Contractual Svs CENTRAL GARAGE CHARGES 6461 Fuel Charges 6462 FixedCharges 6463 Repair and Maint Charges 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Engineeering Service Transfer In 6473 Storm Sewer Trasnfer In 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out 6477 Capital Project Transfer Out • ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales - Taxable 5585 Other Cost of Sales - Nontaxable 5586 Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTS /EXPENSES 6491 Merchandise - Purchase for Resale 5592 Cost of Sales -Food 5595 Cost of Sales - Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 1,633 $ 1,933 $ 8,200 $ 1,667 $ 4,775 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements 6540 Equip and Machinery 6550 Motor Vehicles 6560 Furniture 6570 Office Equip 6580 Information Systems 6590 Leases • SUBTOTAL CAPITAL $ $ $ $ $ $ OUTLAY 8/13RD02 2003 Budget Obi Description -41410 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Recommend Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal • 6603 INTEREST 6611 Bond Interest 6612 Other Debt Interest 6613 AGENT /ISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ $ $ $ $ $ $ SERVICE TOTAL BUDGET -41410 $ 76,606 $ 57,915 $ 86,016 $ 25,109 $ 82,096 $ $ • 8/132002 2003 Budget • City of Brooklyn Center 2003 Budget DEPARTMENT/ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT /ACTIVITY/PROJECT: City Clerk - 41430 PROFILE The City Clerk is responsible for preparation of elections, maintaining official City records, coordinating City Council and City commission materials, coordinating business licensing, producing and coordinating employee and City newsletters, and supervision of secretarial support staff in the Administration Department. The City Clerk has significant public contact related to elections, ordinances, resolutions, contracts, bonds, insurance, business licenses, as well as other City matters. Elections. Supervises elections and voter registration. Ensures elections are handled in accordance with State, Federal, and County regulations. Oversees all activities related to City elections including notices, materials, and certification of process. Arranges polling places and sets up voting equipment. Supervises the recruiting and training of election judges. Oversees the maintenance of voter registration files. Official City Recor"ata Retention. Maintains official City records, file system, and records storage • room. Supervises the City's retention system. Oversees the maintenance of City ordinances, resolutions, and City Council minutes. City Council. Coordinates Council activities, correspondence, meetings, etc. Ensures coordination, maintenance, and accuracy of Council minutes, resolutions, and other official documents. Oversees the City Council agenda preparation process. Posts Council /Commission notices as required by Open Meeting Law. Communications. Produces and publishes a monthly employee newsletter. Coordinates content, production, and distribution of the City's newsletter. DEPARTMENTAL GOALS * Administer and process City business licenses promptly and efficiently. * Coordinate and deliver City Council information. * Ensure posting and publishing of all official notices in a timely manner. * Coordinate annual Council/Commission meeting schedule. * Advertise for Commission vacancies in a timely manner. * Provide information to new commission members. * Maintain official City records. * Produce and coordinate employee and City newsletters. EXPENDITURE DETAILS • 6203 Books/Reference Materials $200 This provides for League of Minnesota Cities Handbook and other City Clerk publications, such as records retention handbook. 6219General Operating Supplies $300 This provides for supplies necessary for administering licensing program, such as decals for placement on taxicabs and garbage collection vehicles. The request is consistent with previous years. 6342 Legal Notices $10,000 This provides for the cost of publishing ordinances, bids, public hearing notices, advertising for proposals, assessments, bonds, financial reports, and any other notice that is required to be published. The request is consistent with previous years. 6432 Conferences and Schools $875 This provides for continuing education for the City Clerk. It includes an annual Municipal Clerk's conference and Advanced Clerk's Academy. The request is consistent with 2002 which provides for continuing education and professional development. 6434 Dues and Subscriptions • $300 This provides for professional membership in Municipal Clerks and Finance Officers Association of Minnesota, International Institute of Municipal Clerks, and Notary Public. PERSONNEL LEVELS 1 City Clerk CAPITAL OUTLAY None requested. • CITY OF BROOKLYN CENTER GENERAL FUND FUND 10100 DEPTIDIV NO.: Obi Description -41430 2000 2001 2002 2002 2003 2003 2003 Page 1 Actual Actual Budget To Date Request Recommend Adopt PERSONAL SVS WAGES AND SALARIES 6101 FT -Wages and Salaries $ 52,779 $ 52.378 $ 55,351 $ 29,054 $ 56,794 6102 FT- Overtime 6103 PT -Wages and Salaries 6104 PT- Overtime 6105 TEMP -Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp -Coord $ 2,683 $ 2,764 $ 3,061 $ 1,599 $ 3,141 6123 PERA -FT Emp -Pol &Fire 6124 PERA - Defined Contribution 6125 FICA - Medicare $ 4,119 $ 4,237 $ 4,235 $ 2,289 $ 4,345 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins /Cafeteria Plan Contribution: $ 4,763 $ 5,423 $ 5,640 $ 3,165 $ 6,000 OTHER PAYMENTS 6141 Unemplyment Comp OTHER INSURANCE 6151 Workers Comp Ins $ 145 $ 146 $ 248 $ 132 $ 254 SUBTOTAL PERSONAL $ 64,489 $ 64,948 $ 68,535 $ 36,239 $ 70,534 $ $ SVS 2000 2001 2002 2002 2003 2003 2003 SUPPLIES Actual Actual Budget To Date Request Recommend Adopt OFFICE SUPPLIES 6201 Office Supplies 6202 Copying Supplies 6203 Books/Reference Mateirals $ 135 $ 200 $ 200 6204 Stationary Supplies OPERATING SUPPLIES • 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip 6215 Shop Materials 6216 Chemicals /Chemical Products 6217 Safety Supples 6218 Welding Supplies 6219 General Operating Supplies $ 202 $ 300 $ 300 REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities 6224 Street Maint Materials 6225 Park & Landsacpe Materials 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Trailway Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip $ 425 SUBTOTAL SUPPLIES $ 202 $ 135 $ 500 $ $ 925 $ $ • '113,2002 2003 Budget Obj Description -41430 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning 63D3 Legal • 6305 Medical Svs 6306 Personnel/Labor Relations 6307 Professional Svs 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone /Pager $ 40 6322 Postage 6323 Radio Communications 6329 Other Communication Svs TRANSPORTATION 6331 Travel Exp /Mileage $ 171 $ 117 $ 200 $ 36 $ 200 6332 Contracted Transportation 6333 Freight/Drayage 6339 Other Transporation Exp ADVERTISING 6341 Personnel 6342 Legal Notices $ 6,931 $ 10,171 $ 10,000 $ 1,941 $ 10,000 6343 Other Notices 6349 Other Advertising PRINTING /DUPLICATING 6351 Printing Svs 6352 Micro - filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds 6369 Other Insurance • UTILITY SERVICES 6381 Electric 6382 Gas 6383 Water 6384 Refuse Disposa; 6385 Sewer 6386 Storm Sewer 6387 Heating oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs 6402 Equipment Svs 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs 6407 Traffic Control Maint Svs 6408 Communication /Information Svs 6409 Other Repair and Maint Svs RENTALS 6411 Land 6412 Buildings/Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • 8/132002 2003 Budget Obj Description -41430 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICES /LICENSES/FEES 6421 Software License 6422 Software Maint 6423 LOGIS Charges 6428 Protection Svs MISCELLANEOUS 6431 Special Events 6432 Conferences and Schools $ 1,007 $ 718 $ 875 $ 557 $ 875 6433 Meeting Exp 6434 Dues and Subscriptions $ 300 $ 140 $ 300 $ 35 $ 300 6435 Credit Card Fees 6436 Uncoilectible Checks 6437 Check Verification 6438 Cash Short/(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards/Settlements 6443 Prize Awards/Expense Reimb 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges- Prisioner 6449 Other Contractual Svs CENTRAL GARAGE CHARGES 6461 Fuel Charges 6462 FixedCharges 6463 Repair and Maint Charges 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Engineeering Service Transfer In 6473 Storm Sewer Trasnfer In 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out • 6477 Capital Project Transfer Out ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Vine 5583 Cost of Sales -Beer 5584 Other Cost of Sales - Taxable 5585 Other Cost of Sales- Nontaxable 5586 Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTS /EXPENSES 6491 Merchandise - Purchase for Resale 5592 Cost of Sales -Food 5595 Cost of Sales- Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 8,449 $ 11,146 $ 11,375 $ 2,569 $ 11,375 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements 6540 Equip and Machinery 6550 Motor Vehicles 6560 Furniture 6570 Office Equip 6580 Information Systems $ 2,000 $ 1,509 6590 Leases • SUBTOTAL CAPITAL $ - $ - $ 2,000 $ 1,509 $ $ $ OUTLAY 8/132002 2003 Budget Obi Description41430 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal • 6603 INTEREST 6611 Bond Interest 6612 Other Debt Interest 6613 AGENT /ISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ _ $ $ $ $ $ $ SERVICE TOTAL BUDGET -41430 $ 73,140 $ 76,229 $ 82,410 $ 40,317 $ 82,834 $ $ • i 8/13/2002 2003 Budget • City of (Brooklyn Center 2003 Budget DEPARTMENT/ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT /ACTIVITY/PROJECT: Finance— 41520 PROFILE The Finance Department provides fiscal analysis and management services to the City Manager and City Departments throughout the organization. The department is responsible for all accounting records and reports including the CAFR, investment activity within the confines of the investment policy and state statutes and risk management activities. In addition the department will continue to provide utility p p Y fund, proprietary funds (EBHC, liquor store, golf course, etc.) full financial management services through monthly operating statements and analysis. DEPARTMENTAL GOALS Complete additional portions of the implementation of new JD Edwards financial management system through LOGIS to include departmental access to fiscal records through reports and inquiry capability. Complete implementation of new payroll/human resources system through LOGIS with the addition of • departmental reporting capability and automated timesheet reporting. Work with departments to develop management reports that are useful and practical in the overall management of city operations and activities. EXPENDITURE DETAILS 6201 Office Supplies $1,500 Provides for all office supplies to include pens, pencils, non -copy paper, printer cartridges, etc. for departmental operations. The request represents a fifty dollar increase over 2002 directly related to purchase of additional printer cartridges for additional network printer acquired during 2002. In addition, amounts have been reallocated from 6204 Stationary Supplies. 6204 Stationary Supplies $1,500 Provides for letterhead and other stationary supplies necessary for the operation. This represents increased reliance on e-mail permitting a reduction in supplies required. 6219 General Operating Supplies $300 • Provides for general operating supplies such as typewriter ribbons, batteries, CRT screen UV protectors etc. as part of operation and maintenance costs. 6242 Minor Equipment • $1,025 Provides for minor equipment such as a fax machine ($600) and non - network printer ($425). 6301 Accounting, Audit and Financial Services $500 Provides for department portion of consulting services from financial advisor. 6331 Travel Expense/Mileage $350 Provides for mileage reimbursement for official travel to sponsored activities such as GFOA, LOGIS training and conference events. 6351 Printing $4,000 Provides for departmental portion of printing the CAFR 6413 Rental - Office Equipment $250 Provides for departmental portion of copy machine rental. 6432 Conferences and Schools $4,000 Provides for attendance at GFOA monthly and annual meetings, continuing education opportunities for accounting staff and training. 6434 Dues and Subscriptions $1,500 Provides for membership dues to GFOA, ICMA and AICPA. 6560 Capital Outlay- Furniture $3,000 Shelving units for vault and permanent storage area for fiscal records including payroll, accounting and financial reporting. PERSONNEL LEVELS 1 Director of Fiscal and Support Services 1 Assistant Finance Director 1 Staff Accountant 1 Accounting Technician II 1 HR/Payroll/IT Assistant (position shared with Administration/IT) 1 Utility Billing Technician II 1 Finance Technician CAPITAL OUTLAY • Item Storage shelving Qty: 20 sets Unit Cost: $150 Less Trade -in: $ -0- Total Cost: $3,000 • CITY OF BROOKLYN CENTER FUND 10700 GENERAL FUND DEPT /DIV NO.: «_a `,M11824 Obj Description -41520 2000 2001 2002 2002 2003 2003 2003 Pagel Actual Actual Budget To Date Request Recommend Adopt PERSONAL SVS WAGES AND SALARIES 6101 FT -Wages and Salaries $ 307,806 $ 354,377 $ 354,657 $ 178,618 $ 370,058 6102 FT- Overtime $ 514 $ 1,472 $ 500 $ 389 6103 PT -Wages and Salaries 6104 PT- Overtime 6105 TEMP -Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp -Coord $ 16,034 $ 16,426 $ 19,613 $ 9,850 $ 20,464 6123 PERA -FT Emp -Pol &Fire 6124 PERA - Defined Contribution 6125 FICA - Medicare $ 22,425 $ 27,471 $ 27,132 $ 13,930 $ 28,310 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins /Cafeteria Plan Contribution: $ 30,042 $ 32,386 $ 39,480 $ 19,555 $ 42,000 OTHER PAYMENTS 6141 Unemployment Comp $ 3,416 OTHER INSURANCE 6151 Workers Comp Ins $ 1,163 $ 1,255 $ 1,544 $ 810 $ 1,654 SUBTOTAL PERSONAL $ 377,984 $ 436,803 $ 442,926 $ 223,152 $ 462,486 $ $ SVS 200 2001 2002 2002 2003 2003 2003 SUPPLIES Actual Actual Budget To Date Request Recommend Adopt OFFICE SUPPLIES 6201 Office Supplies $ 57 $ 476 $ 300 $ 298 $ 1,500 6202 Copying Supplies 6203 Books /Reference Mateirals $ 149 $ 259 $ 250 $ 250 6204 Stationary Supplies $ 3,752 $ 3,500 $ 1,500 OPERATING SUPPLIES 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip 6215 Shop Materials 6216 Chemicals/Chemical Products 6217 Safety Supples 6218 Welding Supplies 6219 General Operating Supplies $ 419 $ 592 $ 300 $ 82 $ 300 REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities 6224 Street Maint Materials 6225 Park & Landsacpe Materials 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Trailway Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip $ 975 $ 800 $ 1,025 SUBTOTAL SUPPLIES $ 5,352 $ 1,327 $ 5,150 $ 380 $ 4,575 $ $ • 9/13/2002 2003 Budget Obj Description-41520 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs $ 415 $ 500 6302 Arch, Eng and Planning • 6303 Legal 6305 Medical Svs 6306 Personnel/Labor Relations 6307 Professional Svs $ 415 $ 415 $ 400 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone/Pager 6322 Postage 6323 Radio Communications 6329 Other Communication Svs TRANSPORTATION 6331 Travel Exp/Mileage $ 297 $ 533 $ 350 $ 118 $ 350 6332 Contracted Transportation 6333 Freight(Drayage $ 47 $ 22 $ 10 6339 Other Transporation Exp ADVERTISING 6341 Personnel 6342 Legal Notices $ 2,247 6343 Other Notices 6349 Other Advertising PRINTING /DUPLICATING 6351 Printing Svs $ 3,942 $ 1,250 $ 3,944 $ 4,000 6352 Micro - filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds 6369 Other Insurance UTILITY SERVICES 6381 Electric 6382 Gas 6383 Water 6384 Refuse Disposa; 6385 Sewer 6386 Storm Sewer 6387 Heating oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs 6402 Equipment Svs $ 231 $ 250 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs 6407 Traffic Control Maint Svs 6408 Communication /Information Svs 6409 Other Repair and Maint Svs RENTALS 6411 Land 6412 Buildings/Facilities 6413 Office Equip $ 320 $ 250 6414 MIS Equip 6415 Other Equipment $ 480 $ 752 $ 500 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • g /1312002 2003 Budget Obj Description -41520 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICES/LI C ENSES /FEES 6421 Software License 6422 Software Maint $ 1,205 $ 1,500 6423 LOGIS Charges • 6426 Protection Svs MISCELLANEOUS 6431 Special Events 6432 Conferences and Schools $ 2,601 $ 1,977 $ 4,000 $ 34 $ 4,000 6433 Meeting Exp 6434 Dues and Subscriptions $ 460 $ 1,139 $ 1,200 $ 1,090 $ 1,500 6435 Credit Card Fees 6436 Uncollectible Checks 6437 Check Verification 6438 Cash Shorti(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards/Settlements 6443 Prize Awards/Expense Reimb 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges - Prisioner 6449 Other Contractual Svs CENTRAL GARAGE CHARGES 6461 Fuel Charges 6462 FixedCharges 6463 Repair and Maint Charges 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Engineeering Service Transfer In 6473 Storm Sewer Trasnfer In 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out 6477 Capital Project Transfer Out • ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales - Taxable 5585 Other Cost of Sales- Nontaxable 5586 Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTS /EXPENSES 6491 Merchandise- Purchase for Resale 5592 Cost of Sales -Food 5595 Cost of Sales- Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 7,983 $ 8,780 $ 9,450 $ 5,931 $ 10,600 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements 6540 Equip and Machinery 6550 Motor Vehicles 6560 Furniture $ 3,000 6570 Office Equip 6580 Information Systems $ 3,977 $ 2,015 $ 4,200 $ 3,934 6590 Leases • SUBTOTAL CAPITAL $ 3,977 $ 2,015 $ 4,200 $ 3,934 $ 3,000 $ $ OUTLAY 8/132002 2003 Budget Obi Description -01520 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal • 6603 INTEREST 6611 Bond Interest 6612 Other Debt Interest 6613 AGENT /ISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ _ $ $ $ $ $ $ SERVICE TOTAL BUDGET -41520 $ 395,296 $ 448,925 $ 461,726 $ 233,397 $ 480,661 $ $ I • 8/13/2002 2003 Budget City of (BrookCyn Center 2003 (Budget DEPARTMENT/ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT /ACTIVITY/PROJECT: Assessing - 41550 PROFILE The primary function of the Assessing Division is the accurate classification and valuation of all real property listed for taxation, including the value of all improvements and structures thereon, located within Brooklyn Center, at maximum intervals of four years. Additional duties of the Assessing division are to include: answering questions and concerns from taxpayers, responding to tax appeals for the Local Board of Review and implementing new statutory requirements. Remain in compliance with Minnesota statutory requirements for the reappraisal of one -fourth of all parcels within the city each year. Maintain the property data system (PDS) information, maintaining property characteristics, sketches and photos on all parcels, providing computerized reports and responding to requests of the Department of Revenue, Hennepin County, city departments and members of the general public. DEPARTMENTAL GOALS Continued improvement in overall procedures and methodologies through refinements in the CAMA • system, use of GIS mapping, digital photography, automated sketching, streamlined office policies, improved file maintenance, education of personnel and other advancements in computerized appraisal. Improve on the overall comprehensiveness of commercial, industrial, and apartment property characteristics data through continued reappraisal schedules. Continue the development of standardized GIS applications for integration and automation of general assessment duties and activities to provide a fair and equitable assessment. The timely and effective resolution of all property valuation notice concerns prior to the Local Board of Review. Assist and promote the improvement of general levels of communication and sharing of information between metro assessment jurisdictions, using automated software. Residential ADDraisal This activity comprises approximately 45% of the division's budget. Planned activities in 2003 begin with the inspection and reappraisal of approximately 2,000 residential and 641 townhouse parcels. Additional duties include reviewing new construction, any new building improvements, any removed or demolished properties, and exempt property changes. Due to on going increases in residential property values substantial resources may also be devoted to responding to taxpayer inquiries and concerns. Other duties include administration of homestead classification, calculation of limited market value, valuation notice preparation and customer assistance Local Board of Appeal and Equalization, • P q , processing of "This Old House" applications, special homestead classifications, assessment • corrections /changes, calculation and entry of division/combinations, ownership record changes, entry of all recorded sale information, and social security matching for homestead fraud. This would also include the calculation of residential lot values and residential building rates. The determination of the current residential rates, by studying recent sales of specific property qualities, classes and amenities. Non - Residential Appraisal Approximately 35% of this division's overall resources are devoted to this activity. This activity in 2003 will include physical review of new construction, remodeling and commercial and retail properties. All commercial and industrial property will be reviewed. Primary focus is on assembly of market information, market sale information, management, and leasing of these types of properties. Specific attention is paid to sectors of the market considered most active, under renovation and areas of new construction. Assemblage of commercial, industrial and apartment data records and income and expense information for valuation review. Providing property records and market information for tax court cases handled by the Hennepin County Assessor's office. Verification and Entry of all commercial/industrial and apartment sales in the ACE Hennepin County system, a requirement by the Department of Revenue and Hennepin County Assessor's office, for sharing of market sale information. Interdepartmental Activities The interdepartmental activities comprise approximately 20% of this division's resources. Activities include preparation of reports for redevelopment projects, GIS mapping, appraisals, watershed district • reporting, analysis of tax increment projects and districts and anticipated future tax base and potential refund information. Time is also devoted to special projects relating to market value appeals, housing, legislative, special classification programs, and other citywide issues. EXPENDITURE DETAILS 6201 Office Supplies $200 Provides for all office supplies to include; pens, pencils, non -copy paper, printer cartridges, etc. for departmental operations. This is an increase from the previous year to accommodate the purchase of some organizational bins and supplies for the new Assessing counter area and color print cartridges for the HP photosmart printer for printing commercial photos and ArcView maps. 6203 Books/Reference Materials $1,500 The purchase of books and reference materials to assist in the valuation of real property and specialized properties. Individual items include: Marshall Valuation Service $297 (Residential), Marshall Swift Cost Estimator $658 (Computerized Commercial), the Towle Report $45, CB Richard Ellis Investor Survey $50, 2002 Property tax statement microfiche $55, and Uniform Standards of Professional Appraisal Practice, 2002 edition $35. 6204 Stationary Supplies • $600 The purchase of printed forms for homestead applications, field inspection tags, return envelopes for homestead cards and property data card • P p y folders. 6214 Clothing Personal sonal Equipment $ 150 Annual budgeted item to supply staff working in the field with city logo apparel. This assists in the identification of data collectors and appraiser's in the field. This amount was previously reported in general operating supplies. 6219 General Operating Supplies $600 Annually budgeted item for film and film developing for residential and commercial property photographs. Funding is reserved for the potential replacement of field supplies such as camera batteries, protection gear, field equipment, and miscellaneous supplies. 6242 Minor Equipment $600 Minor equipment is budgeted for the purchase of office machines, file cabinets, replacement of cameras, calculators, etc. Replacement of the LaserJet 4 printer in the Appraiser work area. This printer is over nine years old and IT has recommended replacement. A replacement non - network printer is estimated to cost $425. 6307 Professional Services $1,000 Hennepin County is presently handling all tax court cases. However, there are cases that may require the services of an expert. This request is reserved for items such as appraisal services, FF & E analysis, market studies, demographic analysis, or other expert witness services for tax court to assist the county with our case if we feel additional studies are needed. This line item is not typically expended, but is available should a particular court case require such services. 6321 Phones & Pagers $275 Includes monthly phone service for three cellular phones at $6.95 ea per month for Assessing staff while on field assignments for scheduling and personal safety of city staff. 6322 Postage $3,600 This is an increase from the previous year due to a postage rate increase on 7/1/2002 of .03 cents per mail item. The cost of mailing value notices will become .37 cents per piece for first class rate. This budgeted amount is primarily used to pay for the cost of mailing the annual valuation notices to approximately 8,400 parcels. We anticipate these notices will continue to be mailed at the first class rate. The potential for additional fees, should postage requirements change for mass mailings has been factored into this budgeted amount. 6329 Other Communication Services • $1,800 This line item includes payments to Hennepin County for three computer terminal connections billed • monthly at $21.00 each in addition to .0156 per inquiry. Monthly payments to support the Multiple Listing Service software at $16 per month for listing and sold property information, and $11 per month payments for Internet MLS connection. The Multiple Listing Service will be converting to Northstar MLS, an Internet based connection that will reduce the monthly software fees currently assessed. Until the transition to the Northstar MLS, Multiple Listing Service software fees will increase to $50 per month. Annual contractual payment of $500 for the ACE connection required by Hennepin County for the entry of the commercial /industrial /apartment assessor data exchange, which is being converted to an Internet based system county -wide. 6331 Travel Expenses/Mileage $500 Reimbursement of mileage, travel expenses and parking fees for meetings, conferences, seminars and appointments. 6432 Conferences and Schools $3,300 Includes professional training mandated by the Department of Revenue for all assessing division personnel. All licensed staff members must maintain statutorily mandated levels of continuing education. Also is used to cover the cost of regular assessment meetings and conferences which the assessor and staff are required by Minnesota state law to attend. 6434 Dues and Subscriptions $1,000 • Includes MAAO membership dues for Assessing taff of $240 Minnesota Department e g p of Revenue Assessing staff licenses $135, an affiliate Board of Realtor's membership $80 for Multiple Listing Service access, and a membership to West Central Minnesota Assessment Personnel $20. Subscriptions are to the Korpacz Report $325, Real Estate Journal $85 and City Business $85. 6560 Capital Outlay- Furniture $3,000 Shelving units for vault and permanent storage area for fiscal records including payroll, accounting and financial reporting. 6580 Capital Outlay — Information Systems $3,280 Additional computer and assessor software. PERSONNEL LEVELS 1 City Assessor 1 Appraiser I 1 Appraiser Technician 2 Data Collector, Temporary Part-Time • Due to the reorganization of the Assessing division it is crucial to continue the temporary part-time position of data collector. This position is responsible for assisting in the annual field inspections of the residential quartile and permit review inspections. This position allows for maximum utilization of current full time personnel to complete th • p p e quartile review and building improvements with assistance from the data collector. The budgeted cost of this position is $6,200, this amount includes 560 hours of temporary part-time help. This positions hours are increased from the revious year due to an p y inclusion of an additional hours for the assistance of conversion of manual sketches to an automated sketching program in preparation for the 2004 conversion of 8,341 residential records to the new PDS system. CAPITAL OUTLAY Item Computer Qty: 1 Unit Cost: $1,600 Less Trade -in: $ -0- Total Cost: $1,600 Apex Assessor Software Qty: 3 Unit Cost: $560 Less Trade -in: $ -0- Total Cost: $1,680 • Storage shelving Qty: 20 sets Unit Cost: $150 Less Trade -in: $ -0- Total Cost: $3,000 • CITY OF BROOKLYN CENTER FUND 10100 GENERAL FUND DEPT /DIV NO.: -y ' 4E86(Y Obj Description -41550 2000 2001 2002 2002 2003 2003 2003 Page 1 Actual Actual Budget To Date Request Recommend Adopt PERSONALSVS • WAGES AND SALARIES 6101 FT -Wages and Salaries $ 178,978 $ 140,075 $ 148,088 $ 70,175 $ 158,094 6102 FT- Overtime 6103 PT -Wages and Salaries $ 8,068 $ 6,658 $ 5,400 $ 4,759 $ 6,700 6104 PT- Overtime 6105 TEMP -Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp -Coord $ 8,994 $ 7,249 $ 8,488 $ 3,847 $ 9,113 6123 PERA -FT Emp Pol &Fire 6124 PERA - Defined Contribution 6125 FICA - Medicare $ 15,070 $ 11,789 $ 11,741 $ 6,049 $ 12,606 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins /Cafeteria Plan Contributions $ 17,172 $ 11,445 $ 16,920 $ 6,163 $ 18,000 OTHER PAYMENTS 6141 Unemplyment Comp OTHER INSURANCE 6151 Workers Comp Ins $ 767 $ 565 $ 1,207 $ 701 $ 1,817 SUBTOTAL PERSONAL $ 229,049 $ 177,781 $ 191,844 $ 91,694 $ 206,332 $ $ SVS 2000 2001 2002 2002 2003 2003 2003 SUPPLIES Actual Actual Budget To Date Request Recommend Adopt OFFICE SUPPLIES 6201 Office Supplies $ 598 $ 149 $ 200 $ 81 $ 200 6202 Copying Supplies 6203 Books/Reference Mateirals $ 1,928 $ 1,101 $ 1,500 $ 650 $ 1,500 6204 Stationary Supplies $ 347 $ 600 $ 395 $ 600 OPERATING SUPPLIES • 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip $ 147 $ 150 6215 Shop Materials 6216 Chemicals/Chemicai Products 6217 Safety Supples 6218 Welding Supplies 6219 General Operating Supplies $ 526 $ 750 $ 281 $ 600 REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities 6224 Street Maint Materials 6225 Park & Landsacpe Materials 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Trailway Supplies 6233 Court Supplies 6235 Willy System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other $ 499 SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip $ 1,704 $ 13 $ 1,000 $ 211 $ 600 SUBTOTAL SUPPLIES $ 5,103 $ 1,762 $ 4,050 $ 1,765 $ 3,650 $ $ • 8/132002 2003 Budget Obi Description -41550 2000 2001 2002 2002 2003 2003 2003 OTHER CHARGES AND SVS Page 2 Actual Actual Budget To Date Request Recommend Adopt PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning 6303 Legal 6305 Medical Svs 6306 Personnel/Labor Relations 6307 Professional Svs 6308 Charter Commission $ 1,000 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone /Pager $ 46 $ 275 6322 Postage $ 2,851 $ 2,934 $ 3,300 $ 2,937 $ 3,600 6323 Radio Communications 6329 Other Communication Svs $ 1,255 $ 1,742 $ 1,800 $ 463 $ 1,800 TRANSPORTATION 6331 Travel Exp /Mileage $ 983 $ 204 $ 500 $ 1 $ 500 6332 Contracted Transportation 6333 Freight/Drayage 6339 Other Transporation Exp ADVERTISING 6341 Personnel 6342 Legal Notices 6343 Other Notices 6349 Other Advertising PRINTING /DUPLICATING 6351 Printing Svs $ 216 6352 Micro - filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds 6369 Otherinsurance • UTILITY SERVICES 6381 Electric 6382 Gas 6383 Water 6384 Refuse Dispose; 6385 Sewer 6386 Storm Sewer 6387 Heating oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs 6402 Equipment Svs 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs 6407 Traffic Control Maint Svs 6408 Communication /Information Svs 6409 Other Repair and Maint Svs RENTALS 6411 Land 6412 Buildings/Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • 8/132002 2003 Budget Obi Description -41550 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICES /LICENSES /FEES 6421 Software License 6422 Software Maint 6423 LOGIS Charges $ 15,190 $ 17,519 $ 16,890 $ 6,685 $ 21,615 6428 Protection Svs • MISCELLANEOUS 6431 Special Events 6432 Conferences and Schools $ 3,387 $ 2,114 $ 3,300 $ 782 $ 3,300 6433 Meeting Exp 6434 Dues and Subscriptions $ 1,065 $ 887 $ 1,500 $ 615 $ 1,000 6435 Credit Card Fees 6436 Uncoilectible Checks 6437 Check Verification 6438 Cash Short/(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards/Settlements 6443 Prize Awards/Expense Reimb 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges - Prisioner 6449 Other Contractual Svs CENTRAL GARAGE CHARGES 6461 Fuel Charges $ 307 $ 367 $ 286 $ 101 $ 105 6462 FixedCharges $ 3,585 $ 3,593 $ 4,410 $ 1,996 $ 1,226 6463 Repair and Maint Charges $ 519 $ 622 $ 515 $ 81 $ 85 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Engineeering Service Transfer In 6473 Storm Sewer Trasnfer In 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out 6477 Capital Project Transfer Out • ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales - Taxable 5585 Other Cost of Sales - Nontaxable 5586 Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTS /EXPENSES 6491 Merchandise - Purchase for Resale 5592 Cost of Sales -Food 5595 Cost of Sales - Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 29,142 $ 30,198 $ 32,501 $ 13,707 $ 34,506 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements 6540 Equip and Machinery 6550 Motor Vehicles 6560 Furniture 6570 Office Equip $ 2,000 $ 3,000 6580 Information Systems $ 1,071 $ 3,280 6590 Leases • SUBTOTAL CAPITAL $ 2,000 $ 1,071 $ $ $ 6,280 $ $ OUTLAY 8/1312002 2003 Budget Obj Description -41550 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal 6603 • INTEREST 6611 Bond interest 6612 Other Debt Interest 6613 AGENT /ISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ $ $ $ $ $ $ SERVICE TOTAL BUDGET -41550 $ 265,294 $ 210,812 $ 228,395 $ 107,166 $ 250,768 $ $ • • 8/13/2002 2003 Budget City of Brooklyn Center 2003 Budget DEPARTMENT /ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT /ACTIVITY/PROJECT: Legal-41610 PROFILE The Legal Division provides legal counsel to the City Council, commissions, and City staff on municipal questions and also prosecutes criminal offenses. Regular legal services are provided by two firms. Specialized matters are handled by firms engaged for specific projects. City Attorney. The City Attorney attends City Council meetings, provides legal opinions, and aids in the development of ordinances and resolutions. The City contracts with private law firms for the provision of legal services. In 2002, Kennedy and Graven provided general City Attorney services; Briggs and Morgan provided bond and development counsel; and other firms were used for special projects. Prosecuting Attorney. The Prosecuting Attorney prosecutes criminal offenses on behalf of the City. The City contracts with the firm Carson & Clelland. • PERSONNEL LEVELS None, legal services are contracted CAPITAL OUTLAY None requested. • CITY OF BROOKLYN CENTER FUND 10100 GENERAL FUND DEPT /DIV NO.: N °' '_dt5tfi Obj Description41610 2000 2001 2002 2002 2003 2003 2003 Pagel Actual Actual Budget To Date Request Recommend Adopt PERSONALSVS • WAGES AND SALARIES 6101 FT -Wages and Salaries 6102 FT- Overtime 6103 PT -Wages and Salaries 6104 PT- Overtime 6105 TEMP -Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp-Coord 6123 PERA -FT Emp -Pol &Fire 6124 PERA - Defined Contribution 6125 FICA - Medicare 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins/Cafeteria Plan Contribution OTHER PAYMENTS 6141 Unemplyment Comp OTHER INSURANCE 6151 Workers Comp Ins SUBTOTAL PERSONAL $ $ $ $ $ $ $ SVS 2000 2001 2002 2002 2003 2003 2003 SUPPLIES Actual Actual Budget To Date Request Recommend Adopt OFFICE SUPPLIES 6201 Office Supplies 6202 Copying Supplies 6203 Books /Reference Mateirals 6204 Stationary Supplies OPERATING SUPPLIES • 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip 6215 Shop Materials 6216 Chemicals /Chemical Products 6217 Safety Supples 6218 Welding Supplies 6219 General Operating Supplies REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities 6224 Street Maint Materials 6225 Park & Landsacps Materials 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Trailway Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip SUBTOTAL SUPPLIES $ $ $ $ $ $ $ 8/132002 2003 Budget Obj Description -41610 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning • 6303 Legal $ 203,994 $ 247,306 $ 240,000 $ 129,177 $ 250,000 6305 Medical Svs 6306 Personnel/Labor Relations 6307 Professional Svs $ 72,391 $ 14,755 $ - 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone /Pager 6322 Postage 6323 Radio Communications 6329 Other Communication Svs TRANSPORTATION 6331 Travel Exp /Mileage 6332 Contracted Transportation 6333 Freight/Drayage 6339 Other Transporation Exp ADVERTISING 6341 Personnel 6342 Legal Notices 6343 Other Notices 6349 Other Advertising PRINTING /DUPLICATING 6351 Printing Svs 6352 Micro - filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds 6369 Other Insurance UTILITY SERVICES 6381 Electric 6382 Gas 6383 Water 6384 Refuse Disposa; 6385 Sewer 6386 Storm Sewer 6387 Heating oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs 6402 Equipment Svs 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs 6407 Traffic Control Maint Svs 6408 Communication/Information Svs 6409 Other Repair and Maint Svs RENTALS 6411 Land 6412 Buildings /Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • 8/13/2002 2003 Budget Obj Description -41610 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICES /LI CEN SES/FEES 6421 Software License 6422 Software Maint 6423 LOGIS Charges 0 6428 Protection Svs MISCELLANEOUS 6431 Special Events 6432 Conferences and Schools 6433 Meeting Exp 6434 Dues and Subscriptions 6435 Credit Card Fees 6436 Uncollectible Checks 6437 Check Verification 6438 Cash Shortt(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards/Settlements 6443 Prize Awards /Expense Reimb 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges - Prisioner 6449 Other Contractual Svs CENTRAL GARAGE CHARGES 6461 Fuel Charges 6462 FixedCharges 6463 Repair and Maint Charges 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Engineeering Service Transfer In 6473 Storm Sewer TrasnferIn 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out 6477 Capital Project Transfer Out ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales - Taxable 5585 Other Cost of Sales- Nontaxable 5586 Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTS/EXPENSES 6491 Merchandise - Purchase for Resale 5592 Cost of Sales -Food 5595 Cost of Sales - Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts- Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 276,384 $ 262,061 $ 240,000 $ 129,177 $ 250,000 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements 6540 Equip and Machinery 6550 Motor Vehicles 6560 Furniture 6570 Office Equip 6580 Information Systems 6590 Leases • SUBTOTAL CAPITAL $ $ $ $ $ $ $ OUTLAY 8/132002 2003 Budget Obi Description -41610 2000 2001 2002 2002 2003 2003 2003 DEBT SERVICE Page 4 Actual Actual Budget To Date Request Recommend Adopt PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal 6603 • INTEREST 6611 Bond Interest 6612 Other Debt Interest 6613 AGENTIISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ $ $ $ $ $ $ SERVICE TOTAL BUDGET -41610 $ 276,384 $ 262,061 $ 240,000 $ 129,177 $ 250,000 $ $ • 8/132002 2003 Budget City of Brooklyn Center • 2003 Budget DEPARTMENT/ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT /ACTIVITY/PROJECT: Human Resources - 41810 PROFILE Human Resources establishes and maintains the personnel policies and procedures for the City. The Human Resources Division addresses all matters relating to personnel including recruitment, compensation and labor negotiations. Human Resources. Handles recruitment and selection of staff. Develops policies and procedures dealing with personnel. Responsible for compliance with MN pay equity, reports and updates to system. Handles all workers= compensation, managed care program, and OSHA yearly work comp report. Handles employment and personnel complaints, issues and concerns from staff, Department Heads and City Manager. Works with Finance on benefits. Handles flexible benefit, compensation, affirmative action, employee assistance, employee recognition and tuition reimbursement programs. Also handles ADA, FLSA, Hepatitis B, CDL drug testing, OSHA mandated training as well as other employment matters. Coordinates a wide variety of training in all areas. Monitors laws and regulations in the area of employment/personnel to ensure compliance. Works in areas of Data Practices, Diversity, Customer Service and Human Rights. Coordinates all human resource activities for the City. Labor Relations. Supervises labor negotiations. P g Acts as negotiator for City in union issues. Works on grievance issues, and assists with arbitrations. Responsible for Uniform Baseline Settlement reporting to BMS. DEPARTMENTAL GOALS * Coordinate employee recruiting and hiring to ensure proper legal compliance. * Continue efforts to recruit and hire a diversified work force. * Work toward resolution of grievances and employment issues. * Promote new safety and wellness efforts throughout the organization. * Administer and process workers' compensation. * Implement new performance review standards and format EXPENDITURE DETAILS 6305 Medical Services $3,000 Physical exams, mandatory drug/alcohol testing for commercial driver's license (CDL) holders, and Hepatitis B vaccine. 6307 Professional Services $15,000 • These services include pay equity job analysis, employment testing using validated tests, and the cost of the Employee Assistance Plan. 6341 Employment Advertising $13,000 Employment advertising costs relate to newspaper and other advertisements for City and enterprise job openings. 6351 Printing Services $2,600 Printing of various Human Resources forms and for costs of issuing employee identification cards. 6432 Conferences and Schools $3,000 Provides for Assistant City Manager /HR Director attendance at one national conference and at one in- state conference, and attendance for Human Resources/Purchasing Technician to training. PERSONNEL LEVELS 1 Assistant City Manager 1 Human Resources Assistant CAPITAL OUTLAY None requested. • • CITY OF BROOKLYN CENTER FUND 10100 GENERAL FUND DEPT /DIV NO.:mmA ¢rt810 _fi�tMAN.RESOURCES `x f 'i Obj Description41810 2000 2001 2002 2002 2003 2003 2003 Pagel Actual Actual Budget To Date Request Recommend Adopt PERSONAL SVS • WAGES AND SALARIES 6101 FT -Wages and Salaries $ 115,104 $ 126,280 $ 131,701 $ 66,791 $ 136,826 6102 FT- Overtime 6103 PT -Wages and Salaries 6104 PT- Overtime 6105 TEMP -Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp -Coord $ 5,932 $ 6,440 $ 7,283 $ 3,676 $ 7,566 6123 PERA -FT Emp -Pol &Fire 6124 PERA - Defined Contribution 6125 FICA - Medicare $ 8,138 $ 9,179 $ 10,075 $ 4,772 $ 10,467 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins /Cafeteria Plan Contribution: $ 9,527 $ 10,847 $ 11,280 $ 6,330 $ 12,000 OTHER PAYMENTS 6141 Unemplyment Comp OTHER INSURANCE 6151 Workers Comp Ins $ 461 $ 431 $ 591 $ 299 $ 611 SUBTOTAL PERSONAL $ 139,162 $ 153,177 $ 160,930 $ 81,868 $ 167,470 $ $ SVS 2000 2001 2002 2002 2003 2003 2003 Actual Actual Budget To Date Request Recommend Adopt SUPPLIES OFFICE SUPPLIES 6201 Office Supplies $ 965 $ 750 $ 4 $ 750 6202 Copying Supplies 6203 Books /Reference Mateirals 6204 Stationary Supplies OPERATING SUPPLIES 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip 6215 Shop Materials 6216 Chemicals /Chemical Products 6217 Safety Supples $ 318 $ 700 $ 700 6218 Welding Supplies 6219 General Operating Supplies $ 4,561 $ 2,474 $ 3,900 $ 341 $ 3,900 REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities 6224 Street Maint Materials 6225 Park & Landsacpe Materials 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Trailway Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip SUBTOTAL SUPPLIES $ 4,879 $ 3,439 $ 5,350 $ 345 $ 5,350 $ $ • .32002 2003 Budget Obj Description41810 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning • 6303 Legal 6305 Medical Svs $ 1,355 $ 2,685 $ 3,000 $ 521 $ 3,000 6306 Personnel/Labor Relations $ 2,007 $ 2,305 $ 2,500 $ 695 $ 2,500 6307 Professional Svs $ 20,190 $ 11,498 $ 15,000 $ 4,386 $ 15,000 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone /Pager $ 158 $ 129 $ 150 $ 2 $ 150 6322 Postage 6323 Radio Communications 6329 Other Communication Svs $ 145 TRANSPORTATION 6331 Travel Exp /Mileage $ 347 $ 297 $ 300 $ 205 $ 300 6332 Contracted Transportation 6333 Freight/Drayage $ 22 $ 183 $ 150 $ 37 $ 150 6339 Other Transporation Exp ADVERTISING 6341 Personnel $ 10,759 $ 13,446 $ 13,000 $ 2,475 $ 13,000 6342 Legal Notices $ 320 $ 320 6343 Other Notices 6349 Other Advertising PRINTING /DUPLICATING 6351 Printing Svs $ 2,600 $ 2,600 6352 Micro - filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds 6369 Otherinsurance • UTILITY SERVICES 6381 Electric 6382 Gas 6383 Water 6384 Refuse Disposa; 6385 Sewer 6386 Storm Sewer 6387 Heating oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs 6402 Equipment Svs 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs 6407 Traffic Control Maint Svs 6408 Communication /Information Svs 6409 Other Repair and Maint Svs RENTALS 6411 Land 6412 Buildings /Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • .3/2002 2003 Budget Obi Description -41810 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICES /LICENSES /FEES 6421 Software License 6422 Software Maint 6423 LOGIS Charges 6428 Protection Svs • MISCELLANEOUS 6431 Special Events 6432 Conferences and Schools $ 1,568 $ 2,900 $ 3,000 $ 1,945 $ 3,000 6433 Meeting Exp 6434 Dues and Subscriptions $ 1,244 $ 1,536 $ 1,600 $ 1,426 $ 1,650 6435 Credit Card Fees 6436 Uncoilectible Checks 6437 Check Verification 6438 Cash Short/(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards /Settlements 6443 Prize Awards /Expense Reimb 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges - Prisioner 6449 Other Contractual Svs CENTRAL GARAGE CHARGES 6461 Fuel Charges 6462 FixedCharges 6463 Repair and Maint Charges 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Engineeering Service Transfer in 6473 Storm Sewer Trasnfer In 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out 6477 Capital Project Transfer Out • ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales- Taxable 5585 Other Cost of Sales- Nontaxable 5586 Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTS /EXPENSES 6491 Merchandise - Purchase for Resale 5592 Cost of Sales -Food 5595 Cost of Sales - Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 37,795 $ 34,979 $ 41,620 $ 11,692 $ 41,670 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements 6540 Equip and Machinery 6550 Motor Vehicles 6560 Furniture 6570 Office Equip $ 1,863 6580 Information Systems $ 2,000 $ 6590 Leases • SUBTOTAL CAPITAL $ 1,863 $ $ 2,000 $ $ $ $ OUTLAY 8/13/2002 2003 Budget Obi Description -41810 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal • 66 INTEREST 6611 11 Bond Interest 6612 Other Debt Interest 6613 AGENT /ISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ _ $ $ $ $ $ $ SERVICE TOTAL BUDGET. 41810 $ 183,699 $ 191,595 $ 209,900 $ 93,905 $ 214,490 $ $ • 8/132002 2003 Budget City of Brooklyn Center 2003 Budget DEPARTMENT /ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT /ACTIVITY/PROJECT: Information Technology - 41920 PROFILE The Information Technology division manages and supports the communication and data needs of all City buildings and departments. This includes the following: • Management and operations of the telephone systems and voice mail - City Hall, Community Center, Centerbrook Golf Course, Earle Brown Heritage Center, Fire Stations, Liquor Store, Police, and Public Works Garage. • Management and operations of the Local Area Network (LAN) - current inventory of seven network servers and connectivity to six City buildings. • Purchases, installs, and maintains all City computer equipment and software - current inventory of 132 computers, 65 printers, other hardware peripherals, and more than 50 different software applications. • Identifies and provides computer and telephone training as determined for all City users. • Conducts planning, research, and implements through project management. • Develops IT policies, procedures, and strategic plans. The Information Technology (IT) Coordinator manages the City of Brooklyn Center's efforts in promoting the effective and efficient transaction of City business and decision - making by providing methods of communication and access to necessary data and information. Some of the Information Technology personnel time is spent to support the enterprise funds - Centerbrook Golf, Earle Brown Heritage Center and the Liquor Store. Reimbursement from the enterprise funds is made into the general fund as reflected in the reimbursement from other funds division. DEPARTMENTAL GOALS • Assess and coordinate City long and short term planning for both computer and telephone hardware and software. • Maintain Local Area Network (LAN). • Coordinate computer - related hardware and software purchases for all departments. • Configure, install, and maintain computer equipment and software for all departments. • Perform user, hardware, and software support service for all departments and users. • • Assess and coordinate training for all City computer users. • • Manage and coordinate telephone system purchases, repair, training, and support. • Coordinate citywide support services with LOGIS. • Continue to track software/hardware inventory and user issues through the utilization of IT inventory and management software. • Assist in the technical aspect of the City web site. • Develop IT capital equipment replacement program. • Assist in the implementation of replacement of the Police software — Computer - Aided- Dispatch (CAD) and Records Management System (RMS). • Work with management to develop cost reducing plans /options that result in improved capabilities through the use technology. EXPENDITURE DETAILS 6219 General Operating Supplies $10,000 Toner cartridges for all City owned printers, backup tapes, cables, connectors, expansion P P P cards, keyboards, memory, pointing devices, surge protectors, and miscellaneous office supplies. 6301 Acct. Audit Financial Svs $14,000 To provide for an internal citywide Information Technology audit of systems security. $2,000 is also included for the JD Edwards SAS 70 audit (Statement of Auditing • Standards No. 70 - Reports on the Processing of the Transaction by Services Organizations). This audit is required by City financial auditors to review the internal control structure and subsequent policies and procedures in place when the City relies on LOGIS to process such transactions (i.e. Financial, Payroll and Utility Billing). LOGIS members will share the cost of the SAS 70 audit. 6321 Telephone/Pager $5,500 Data lines for City Hall to Public Works Garage and City Hall to LOGIS. Cellular phone and pager service for IT Coordinator and pager service for IT Assistant. 6331 Travel Exp/Mileage $400 To provide reimbursement to the IT Coordinator and IT Assistant for mileage between city buildings and other work related travel. 6408 Communication/Info Svs Repair and Maintenance $7,000 Repair costs associated with computers, printers, Local Area Network (LAN) equipment, and other computer - related components. This object is for service costs incurred for the repair of equipment th at is no longer covered P g under warranty of any kind. Slight decrease from revious e p year, most computer hardware now carries athree -year parts and labor warranty. Most network equipment is covered under maintenance contracts. The amount of service calls placed for equipment repair is varied year to year and must be planned for • liberally in the case of an extreme number of breakdowns. • 6422 Software Maintenance $17,000 Software maintenance costs for the following applications; Blue Ocean Track -It!, Microsoft CAL's, Microsoft Office Suite, Microsoft Server, Symantec Norton Anti- virus, WQR Reflections, and Websense. Increase from 2002 to 2003 due to changes in Microsoft licensing. All City Microsoft licenses are under software assurance. Software assurance is much more economical than purchasing a new license when the version must be upgraded. 6423 LOGIS Charges $126,025 Mainframe applications (i.e., police, permit, financial databases), for the most part, are supported by LOGIS. LOGIS and other mainframe systems, which benefit a single fund or division, have been charged to that division. LOGIS applications that benefit the entire City are charged accordingly to the Information Technology budget. Applications currently funded out of the IT budget include Financial, GIS, Payroll /HR, Special Assessments, Internet, External Connections and Network Support. 6432 Conferences and Schools $6,000 Training classes, seminars and conferences. Training is an intrinsic cost of technology. With the increase of technologies brought to the City and with general staff turnovers, the cost of training is expensive and must be planned for accordingly. Training insures that • technologies are used properly and efficiently and, therefore, recovers the investment placed. PERSONNEL LEVELS 1 Information Technology Coordinator CAPITAL OUTLAY Item Network Server — Police and Fire Dept Qty: 1 Unit Cost: $9,000 Less Trade -in: $ -0- Total Cost: $9,000 Network Server — City Hall Qty: 1 Unit Cost: $6,000 Less Trade -in: $ -0- Total Cost: $6,000 Network Switches — Police Dept • Qty: 2 Unit Cost: $3,650 • Less Trade -in: $ -0- Total Cost: $7,300 Network Switch — Public Works Garage Qty: 1 g Unit Cost: $2,700 Less Trade -in: $ -0- Total Cost: $2,700 I Laptop Computer Qty: 1 Unit Cost: $2,200 Less Trade -in: $ -0- Total Cost: $2,200 • • CITY OF BROOKLYN CENTER FUND 10100 GENERAL FUND a . DEPT /DIV NO.. 4figyp IME�F�RMR'>1O1±tTE£HNOt,F3C:YY` ;., Obi Description -01920 2000 2001 2002 2002 2003 2003 2003 Pagel Actual Actual Budget To Date Request Recommend Adopt PERSONAL SVS WAGES AND SALARIES • 6101 FT -Wages and Salaries $ 59,996 $ 64,706 $ 67,058 $ 33,474 $ 69,070 6102 FT- Overtime 6103 PT-Wages and Salaries 6104 PT- Overtime 6105 TEMP -Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp -Coord $ 3,072 $ 3,267 $ 3,708 $ 1,842 $ 3,820 6123 PERA -FT Emp -Pol &Fire 6124 PERA - Defined Contribution 6125 FICA - Medicare $ 3,895 $ 4,397 $ 5,130 $ 2,336 $ 5,284 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins /Cafeteria Plan Contribution $ 4,763 $ 4,418 $ 5,640 $ 2,565 $ 6,000 OTHER PAYMENTS 6141 Unempiyment Comp OTHER INSURANCE 6151 Workers Comp Ins $ 333 $ 249 $ 301 $ 148 $ 309 SUBTOTAL PERSONAL $ 72,059 $ 77,037 $ 81,837 $ 40,365 $ 84,483 $ $ SVS 2000 2001 2002 2002 2003 2003 2003 SUPPLIES Actual Actual Budget To Date Request Recommend Adopt OFFICE SUPPLIES 6201 Office Supplies 6202 Copying Supplies 6203 Books /Reference Mateirals 6204 Stationary Supplies OPERATING SUPPLIES • 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip 6215 Shop Materials 6216 Chemicals /Chemical Products 6217 Safety Suppies 6218 Welding Supplies 6219 General Operating Supplies $ 10,409 $ 10,489 $ 10,000 $ 2,695 $ 10,000 REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities 6224 Street Maint Materials 6225 Park & Landsacpe Materials 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Trailway Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip SUBTOTAL SUPPLIES $ 10,409 $ 10,489 $ 10,000 $ 2,695 $ 10,000 $ $ • 9/13/2002 2003 Budget Obj Description -41920 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs $ 14,000 6302 Arch, Eng and Planning • 6303 Legal 6305 Medical Svs 6306 Personnel/Labor Relations 6307 Professional Svs 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone /Pager $ 8,702 $ 6,924 $ 7,000 $ 2,395 $ 5,500 6322 Postage 6323 Radio Communications 6329 Other Communication Svs TRANSPORTATION 6331 TravelExp /Mileage $ 243 $ 356 $ 300 $ 94 $ 400 6332 Contracted Transportation 6333 Freight/Drayage $ 57 $ 10 6339 Other Transporation Exp ADVERTISING 6341 Personnel 6342 Legal Notices 6343 Other Notices 6349 Other Advertising PRINTING/DUPLICATING 6351 Printing Svs 6352 Micro - filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds • 6369 Other Insurance SERV UTILITY SERVICES 6381 Electric 6382 Gas 6383 Water 6384 Refuse Dispose; 6385 Sewer 6386 Storm Sewer 6387 Heating oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs 6402 Equipment Svs $ 151 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs 6407 Traffic Control Maint Svs 6408 Communication /Information Sv: $ 7,084 $ 8,952 $ 8,000 $ 376 $ 7,000 6409 Other Repair and Maint Svs RENTALS 6411 Land 6412 Buildings /Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • 8/132002 2003 Budget Obj Descdption41920 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICES /LIC ENS ES /FEES 6421 Software License $ 2,500 6422 Software Maint $ 7,500 $ 7,044 $ 17,000 6423 LOGIS Charges $ 111,187 $ 117,599 $ 126,228 $ 50,625 $ 126,025 • 6428 Protection Svs MISCELLANEOUS 6431 Special Events 6432 Conferences and Schools $ 7,087 $ 4,409 $ 6,000 $ 6,000 6433 Meeting Exp 6434 Dues and Subscriptions 6435 Credit Card Fees 6436 Uncollectible Checks 6437 Check Verification 6438 Cash Short/(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards /Settlements 6443 Prize Awards /Expense Reimb 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges - Prisioner 6449 Other Contractual Svs $ 19 CENTRAL GARAGE CHARGES 6461 Fuel Charges 6462 FixedCharges - 6463 Repair and Maint Charges 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Engineeering Service Transfer In 6473 Storm Sewer Trasnfer In 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out 6477 Capital Project Transfer Out ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales - Taxable 5585 Other Cost of Sales- Nontaxable 5586 Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTS/EXPENSES 6491 Merchandise- Purchase for Resale 5592 Cost of Sales -Food 5595 Cost of Sales - Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 134,379 $ 138,240 $ 157,528 $ 60,695 $ 175,925 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements 6540 Equip and Machinery 6550 Motor Vehicles 6560 Furniture 6570 Office Equip 6580 Information Systems $ 29,455 $ 49,976 $ 17,520 $ 8,805 $ 27,200 6590 Leases • SUBTOTAL CAPITAL $ 29,455 $ 49,976 $ 17,520 $ 8,805 $ 27,200 $ $ OUTLAY 6/132002 2003 Budget Obi Description -41920 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal 6603 • INTEREST 6611 Bond Interest 6612 Other Debt Interest 6613 AGENTIISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ _ $ $ $ $ $ $ SERVICE TOTAL BUDGET. 41920 $ 246,302 $ 275,742 $ 266,885 $ 112,560 $ 297,608 $ $ • • 8/13/2002 2003 Budget • City of Brookfyn Center 2003 Budget DEPARTMENT /ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT /ACTIVITY/PROJECT: General Government Buildings - 41940 PROFILE This activity provides for the ongoing cleaning, maintenance and repair of city hall, community center, city garage, and fire stations buildings and grounds. In addition, staff provides some support for the police building, liquor stores and Centerbrook Golf Course. These expenses are charged directly to their respective funds. Staff is responsible for the cleaning, maintenance and repair of building needs, HVAC systems, fixed equipment, furnishings and accessories. In addition, all grounds maintenance functions are accounted for in this division. Also included in this budget are the costs of electricity, gas, water /sewer and storm drainage for the named buildings. Utility charges have been increased to account for a small increase in vendor charges and have also been adjusted to account for a change in the way the charges are accounted • DEPARTMENTAL GOALS * Provide necessary cleaning, maintenance and repair of buildings, HVAC systems, fixed equipment, furniture and accessories. * Provide necessary grooming and maintenance of government buildings, including mowing, care of existing landscape, landscape upgrades (where possible), and maintenance of turf irrigation systems. * Develop and implement preventative maintenance program where possible. * Involve employees in an on -going service plan review that defines tasks and duties and identifies key staff to perform these duties. * Promote quality service provision and better communications through increased interaction and information sharing (i.e., regular staff meetings and training in- services). EXPENDITURE DETAILS 6211 Cleaning supplies $15,500 Various cleaning solutions, solvents, soaps, fragrances, Toilet paper, c -fold towels, cups, etc. for the city owned buildings. 6216 Chemicals $5,500 The cost of chemicals used to treat domestic water service at the Civic Center, and sidewalk salt. • 6223 Building and Facilities Supplies $5,500 The cos of variety of supplies used in the day-to-day maintenance of the various it • cost th i Y Y City buildings, such as light bulbs, hardware, shelving, Ceiling tiles, equipment parts for installation by staff. 6225 Park and Landscaping Materials $4,500 The cost of grass seed, fertilizer, sod, irrigation system supplies, etc. used in the maintenance of government buildings grounds, plus the cost of flowers at the Civic Center. 6239 Repair and Maintenance Supplies $17,500 Repairs to the structure of buildings, such as electrical and plumbing repairs, roof repairs, repairs of automatic doors such as those at the fire stations, etc. 6307 Professional Services $1,500 The cost of contractual gardening and landscape maintenance at the Civic Center. 6381 Electric Service $85,000 Allocations for electric service have been increased to accommodate for the new fire station. In previous budgets, utility charges for the combined liquor /fire building were accounted for in the liquor enterprise budget. Twenty percent of the estimated expenditures for electricity have been charged to Division 45124 to cover direct operation costs of the Community Center swimming pool. 6382 Gas Service $80,000 Allocations for electric service have been increased to accommodate for the new fire station. in previous budgets, utility charges for the combined liquor /fire building were accounted for in the liquor enterprise budget. With the assistance of our utility vendors, we have determined that twenty percent of the estimated expenditures for natural gas are directly attributable to operation of the Community Center swimming pool. As a result, 20% of the estimated expenditures will be charged to Division 45124. 6402 Equipment Repair & Maintenance Services $40,000 Examples include repair to the Civic Center humidification unit, boiler and chiller repairs, replacement of failed drinking fountains, replacement of light fixtures etc. As the buildings mechanical systems age, an increasing number of repairs are required to keep them operational. 6403 Buildings and Facilities Maintenance Services $6,400 Provides for ceiling tile replacement in several areas of government buildings and gas furnace replacement. 6449 Other Contractual $2,650 • The cost of contractual aeration, fertilizing, and weed control on government buildings grounds. • PERSONNEL LEVELS 1 Maintenance Supervisor 2 Maintenance Custodian 1 Custodian (Additional custodial staff are allocated under Division 45122, Community Center, and Division 42170, Police Station and Buildings.) CAPITAL OUTLAY Item Make -up Air Unit #3 Qty: 1 Unit Cost: $21,000 Less Trade -in: $ -0- Total Cost: $21,000 Utility Vehicle Qty: 1 Unit Cost: $8,750 • Less Trade -in: $ -0- Net Cost: $8,750 • CITY OF BROOKLYN CENTER FUND 10100 GENERAL FUND DEPT /DIV NO.: . 119g1y Obj Description -41940 2000 2001 x 2002 2002 2003 2003 2003 Pagel Actual Actual Budget To Date Request Recommend Adopt PERSONAL SVS • WAGES AND SALARIES 6101 FT -Wages and Salaries $ 134,584 $ 135,440 $ 176,001 $ 95,717 $ 165,018 6102 FT- Overtime $ 17,393 $ 13,392 $ 3,700 $ 11,340 $ 8,732 6103 PT -Wages and Salaries $ 8,516 $ 10,638 $ 4,790 $ 5,408 $ 11,000 6104 PT- Overtime $ 70 $ 46 $ 503 6105 TEMP -Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIO 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp -Coord $ 7,896 $ 7,704 $ 10,203 $ 6,013 $ 10,204 6123 PERA -FT Emp -Pol &Fire 6124 PERA - Defined Contribution 6125 FICA - Medicare $ 11,638 $ 11,604 $ 14,113 $ 8,663 $ 14,115 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins /Cafeteria Plan Contribution $ 14,290 $ 19,885 $ 22,560 $ 14,558 $ 24,000 OTHER PAYMENTS 6141 Unempiyment Comp OTHER INSURANCE 6151 Workers Comp Ins $ 4,639 $ 3,766 $ 8,282 $ 3,675 $ 7,142 SUBTOTAL PERSONAL $ 199,026 $ 202,475 $ 239,649 $ 145,877 $ 240,211 SVS 2000 2001 2002 2002 2003 2003 2003 Actual Actual Budget To Date Request Recommend Adopt SUPPLIES OFFICE SUPPLIES 6201 Office Supplies $ 163 $ 141 $ 125 $ 75 $ 125 6202 Copying Supplies 6203 Books/Reference Mateials 6204 Stationary Supplies • OPERATING SUPPLIES 6211 Cleaning Supplies $ 13,520 $ 13,655 $ 20,000 $ 6,714 $ 15,500 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip 6215 Shop Materials 6216 Chemicals/Chemical Products $ 3,944 $ 7,342 $ 3,700 $ 2,806 $ 5,500 6217 Safety Supples $ 1,099 $ 1,494 $ 700 $ 1,087 $ 1,500 6218 Welding Supplies 6219 General Operating Supplies $ 5,086 $ 4,797 $ 4,200 $ 4,053 $ 5,000 REPAIR AND MAINTENANCE 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities $ 2,254 $ 2,169 $ 8,500 $ 2.117 $ 5.5G0 6224 Street Maint Materials 6225 Park & Landsacpe Materials $ 2,816 $ 5,442 $ 3,000 $ 1,965 $ 4,000 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Trailway Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other $ 21,562 $ 19,608 $ 16,000 $ 10,603 $ 17,500 SMALL TOOLS AND MINOR E 6241 Small Tools $ 822 $ 611 $ 1,000 $ 1,023 $ 1,000 6242 Minor Equip $ 845 $ 100 $ 1,500 SUBTOTAL SUPPLIES $ 51,266 $ 56,104 $ 57,325 $ 30,443 $ 57,125 • 8/1312002 2003 Budget CITY OF BROOKLYN CENTER FUND 10100 GENERAL FUND DEPTIDIV NO.: R 41940a Obj Description-41940 2000 2001 2002 2002 2003 2003 2003 Pagel Actual Actual Budget To Date Request Recommend Adopt PERSONAL SVS WAGES AND SALARIES • 6101 FT-Wages and Salaries $ 134,584 $ 135,440 $ 176,001 $ 95,717 $ 165,018 6102 FT-Overtime $ 17,393 $ 13.392 $ 3,700 $ 11,340 $ 8,732 6103 PT-Wages and Salaries $ 8,516 $ 10,638 $ 4,790 $ 5,408 $ 11,000 6104 PT-Overtime $ 70 $ 46 $ 503 6105 TEMP-Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS-NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIO 6121 PERA-FT Emp-Basic 6122 PERA-FT Emp-Coord $ 7,896 $ 7,704 $ 10,203 $ 6,013 $ 10,204 6123 PERA-FT Emp-PoI&Fire 6124 PERA-Defined Contribution 6125 FICA-Medicare $ 11,638 $ 11,604 $ 14,113 $ 8,663 $ 14,115 6127 Fire Relief Association EMPLOYEE BENEFITS - 6131 Ins/Cafeteria Plan Contribution $ 14,290 $ 19,885 $ 22,560 $ 14,558 $ 24,000 OTHER PAYMENTS 6141 Unemplyment Comp OTHER INSURANCE 6151 Workers Comp Ins $ 4,639 $ 3,766 $ 8,282 $ 3,675 $ 7,142 SUBTOTAL PERSONAL $ 199,026 $ 202,475 $ 239,649 $ 145,877 $ 240,211 SVS 2000 2001 2002 2002 2003 2003 2003 SUPPLIES Actual Actual Budget To Date Request Recommend Adopt OFFICE SUPPLIES 6201 Office Supplies $ 163 $ 141 $ 125 $ 75 $ 125 6202 Copying Supplies 6203 Books/Reference Mateirals 6204 Stationary Supplies OPERATING SUPPLIES • 6211 Cleaning Supplies $ 13,520 $ 13,655 $ 20,000 $ 6,714 $ 15,500 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip 6215 Shop Materials 6216 Chemicals/Chemical Products $ 3,944 $ 7,342 $ 3.700 $ 2.806 $ 5,500 6217 Safety Supples $ 1,099 $ 1,494 $ 700 $ 1,087 $ 1.500 6218 Welding Supplies 6219 General Operating Supplies $ 5,086 $ 4,797 $ 4,200 $ 4,053 $ 5,000 REPAIR AND MAINTENANCE 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities $ 2,254 $ 2.169 $ 8,500 $ 2,117 $ 5,500 6224 Street Maint Materials 6225 Park & Landsacpa Materials $ 2,816 $ 5,442 $ 3,000 $ 1,965 $ 4,000 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 TraihNay Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other $ 21,562 $ 19,608 $ 16,000 $ 10,603 $ 17,500 SMALL TOOLS AND MINOR E 6241 Small Tools $ 822 $ 611 $ 1,000 $ 1.023 $ 1,000 6242 Minor Equip $ 845 $ 100 $ 1,500 SUBTOTAL SUPPLIES $ 51,266 $ 56,104 $ 57,325 $ 30,443 $ 57,125 • 811312002 2003 Budget Obi Description -41940 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning 6303 Legal • 6305 Medical Svs 6306 Personnel/Labor Relations 6307 Professional Svs $ 1,591 $ 1,600 $ 1,500 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone /Pager $ 2,153 $ 2,413 $ 1,700 $ 1,237 $ 2,500 6322 Postage 6323 Radio Communications 6329 Other Communication Svs TRANSPORTATION 6331 Travel Exp /Mileage 6332 Contracted Transportation 6333 Freight/Drayage 6339 Other Transporation Exp ADVERTISING 6341 Personnel 6342 Legal Notices 6343 Other Notices 6349 Other Advertising PRINTING /DUPLICATING 6351 Printing Svs 6352 Micro- filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds 6369 Other Insurance • UTILITY SERVICES 6381 Electric $ 81,300 $ 80,745 $ 94,500 $ 22,508 $ 85,000 6382 Gas $ 67,159 $ - 116,704 $ 72,000 $ 39,098 $ 80,000 6383 Water $ 1,564 $ 1,690 $ 1,500 $ 218 $ 1,700 6384 Refuse Disposal $ 14,130 $ 12,971 $ 7,600 $ 6,509 $ 11,500 6385 Sewer $ 2,633 $ 2,016 $ 2,450 $ 380 $ 2,600 6386 Storm Sewer $ 5,466 $ 5,876 $ 5,450 $ 2,823 $ 6,000 6387 Heating Oil $ 3,100 $ 3,200 6388 Hazardous Waste Disposal $ 200 $ 500 6389 Street Lights $ 491 CONTRACT UTIITY SERVICE 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE 6401 Motor Vehicles Svs $ 83 6402 Equipment Svs $ 36,918 $ 57,520 $ 40,200 $ 24,327 $ 40,500 6403 Buildings and Facilities Maint: $ 14,113 $ 6,400 6404 Street Maint Svs 6405 Park and Landscape Svs $ 71 $ 772 $ 3,669 6407 Traffic Control Maint Svs 6408 Communication/information Sv! 6409 Other Repair and Maint Svs RENTALS 6411 Land 6412 Buildings/Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • 8/13/2002 2003 Budget Obj Description41940 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICES /LICENSES /FEES 6421 Software License 6422 Software Maint 6423 LOGIS Charges • 6428 Protection Svs $ 1,190 $ 1,400 $ 533 $ 2,000 MISCELLANEOUS 6431 Special Events 6432 Conferences and Schools $ 500 $ 500 6433 Meeting Exp 6434 Dues and Subscriptions $ 175 $ 200 $ 250 $ 130 $ 250 6435 Credit Card Fees 6436 Uncollectibie Checks 6437 Check Verification 6438 Cash Short/(Over) OTHER 6441 Auto Licenses, Taxes and Fee: 6442 Court Awards /Settlements 6443 Prize Awards /Expense Reimb 6444 Reoication Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges- Prisioner 6449 Other Contractual Svs $ 17,398 $ 12,386 $ 5,900 $ 3,316 $ 10,150 CENTRAL GARAGE CHARGE 6461 Fuel Charges $ 851 $ 977 $ 821 $ 312 $ 846 6462 FixedCharges $ 2,623 $ 2,335 $ 3,010 $ 1,362 $ 1,403 6463 Repair and Maint Charges $ 545 $ 1,153 $ 584 $ 444 $ 458 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER US 6471 Administrative Service Transfer 6472 Enginseering Service Transfer 6473 Storm Sewer Trasnfer In 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer C 6477 Capital Project Transfer Out • ENTERPRISE FUND EXPENS 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales - Taxable 5585 Other Cost of Sales - Nontaxable 5586 Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS CC 6491 Merchandise - Purchase for Res 5592 Cost of Sales -Food 5595 Cost of Sales - Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charge: 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 235,850 $ 297,758 $ 242,765 $ 121,470 $ 257,007 OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities $ 7,692 $ 85 $ 21,000 6530 Improvements 6540 Equip and Machinery $ 2,591 $ 3,000 $ 8,750 6550 Motor Vehicles 6560 Furniture 6570 Office Equip 6580 Information Systems 6590 Leases • SUBTOTAL CAPITAL $ 10,283 $ $ 3,000 $ 85 $ 29,750 $ $ OUTLAY $1132002 2003 Budget Obi Description -41940 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal • 6603 INTEREST 6611 Bond Interest 6612 Other Debt Interest 6613 AGENT/ISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ $ $ $ $ $ $ SERVICE TOTAL BUDGET. 41940 $ 496,425 $ 556,337 $ 542,739 $ 297,875 $ 584,093 $ $ • 8/13/2002 2003 Budget General Fund Expenditure Detail By Department /Division /Activity Public Safety 42110- Police Administration 42120 - Police Investigation 42123 - Police Patrol 42151- Police Support Services 42170- Police Station and Buildings g 42210 -Fire 42510 - Emergency Preparedness City of Brooklyn Center • 2003 Budget DEPARTMENT/ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT/DIVISION /ACTIVITY: Police Administration - 42110 PROFILE The office of the chief consists of the chief of police and the administrative technician. The office of the chief coordinates and administers all divisions in the department by implementing strategy in crime prevention and crime suppression. The chief of police serves as liaison to other City departments, neighboring communities, and criminal justice agencies. The administrative technician is responsible for gathering and disseminating statistical data provided to and used to focus on crime. DEPARTMENTAL GOALS * Provide timely information to City administration and other City departments. * Publicize the department's mission and goals by speaking to community groups. * Continue to advance the department with current technology. * Implement Automated Pawn System (A.P.S.). * Utilize crime pattern analysis thru geographical crime mapping to allocate department resources. * Utilize advisory committees for future planning, employee safety, and employee accident review. * Foster cooperation with other City departments and law enforcement agencies. * Coordinate grant applications and expenditures. EXPENDITURE DETAILS 6214 Clothing/Personal Equipment $965 Uniform maintenance allowance and uniform and equipment replacement for the chief of police. 6219 General Operating Supplies $800 Purchase medals, pins, frames, bars, and stripes for annual police and citizen awards ceremony and miscellaneous supplies. 6242 Minor Equipment $425 • Printer for Administrative Technician. 6321 Telephone • $525 Nextel phone allows for tactical direct connect radio type channel for surveillance emergencies. Provides numeric paging, text messaging, voice mailbox . Used by the chief of police. 6331 Travel Expenses/Mileage $50 6351 Printing Services $150 Department business cards, and other materials done professionally. 6432 Conferences /Schools $1,750 Training for chief of police. 6433 Meeting Expenses $300 6434 Dues and Subscriptions $750 PERSONNEL LEVELS • 1 Chief of Police 1 Administrative Technician CAPITAL OUTLAY None Requested. CITY OF BROOKLYN CENTER FUND 10100 GENERAL FUND DEPT /DIV NO.: 42110 POKE 4CSMINIS�Rli3 [ON, , q Obi Description -42110 2000 2001 2002 2002 2003 2003 2003 Pagel Actual Actual Budget To Date Request Recommend Adopt PERSONAL SVS WAGES AND SALARIES • 6101 FT -Wages and Salaries $ 104,735 $ 119,019 $ 124,166 $ 47,521 $ 130,911 6102 FT- Overtime $ 475 6103 PT -Wages and Salaries 6104 PT- Overtime 6105 TEMP -Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp -Coord $ 1,528 $ 1,654 $ 2,055 $ 523 $ 2,170 6123 PERA -FT Emp -Pol &Fire $ 7,112 $ 7,552 $ 8,091 $ 3,532 $ 6,525 6124 PERA- Oefined Contribution 6125 FICA - Medicare $ 2,130 $ 2,262 $ 2,843 $ 662 $ 4,331 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins /Cafeteria Plan Contribution: $ 5,133 $ 5,423 $ 11,280 $ 1,467 $ 12,000 OTHER PAYMENTS 6141 Unemplyment Comp OTHER INSURANCE 6151 Workers Comp Ins $ 1,420 $ 1,835 $ 2,656 $ 702 $ 3,113 SUBTOTAL PERSONAL $ 122,058 $ 138,220 $ 151,091 $ 54,407 $ 161,050 $ $ SVS 2000 2001 2002 2002 2003 2003 2003 SUPPLIES Actual Actual Budget To Date Request Recommend Adopt OFFICE SUPPLIES 6201 Office Supplies $ 16 $ 100 $ 32 6202 Copying Supplies 6203 Books/Reference Mateirals 6204 Stationary Supplies OPERATING SUPPLIES • 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip $ 567 $ 600 $ 965 $ 3,004 $ 965 6215 Shop Materials 6216 Chemicals/Chemical Products 6217 Safety Supples 6218 Welding Supplies 6219 General Operating Supplies $ 1,187 $ 993 $ 700 $ 385 $ 800 REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings - &Facilities 6224 Street Matnt Materials 6225 Park & Landsacpe Materials 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Traihvay Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip $ 425 SUBTOTAL SUPPLIES $ 1,754 $ 1,609 $ 1,765 $ 3,421 $ 2,190 $ $ • 8/132002 2003 Budget Obj Description -42110 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning 6303 Legal • 6305 Medical Svs 6306 Personnel /Labor Relations 6307 Professional Svs 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone /Pager $ 270 _$ 487 $ 450 $ 258 $ 525 6322 Postage 6323 Radio Communications 6329 Other Communication Svs TRANSPORTATION 6331 Travel Exp/Mileage $ 34 $ 6 $ 50 $ 50 6332 Contracted Transportation 6333 Freight/Drayage 6339 Other Transporation Exp ADVERTISING 6341 Personnel 6342 Legal Notices 6343 Other Notices 6349 Other Advertising PRINTING /DUPLICATING 6351 Printing Svs $ 200 $ 62 $ 150 6352 Micro - filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bands 6369 Otherinsurance UTILITY SERVICES 6381 Electric 6382 Gas 6383 Water 6384 Refuse Disposa; 6385 Sewer 6386 Storm Sewer 6387 Heating oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs 6402 Equipment Svs 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs 6407 Traffic Control Maint Svs 6408 Communication /Information Svs 6409 Other Repair and Maint Svs RENTALS 6411 Land 6412 Buildings /Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • 8/132002 2003 Budget Obi Description42110 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICES /LICENSES /FEES 6421 Software License 6422 Software Maint 6423 LOGIS Charges 6428 Protection Svs • MISCELLANEOUS 6431 Special Events 6432 Conferences and Schools $ 886 $ 660 $ 1,750 $ 665 $ 1,750 6433 Meeting Exp $ 320 $ 258 $ 300 $ 81 $ 300 6434 Dues and Subscriptions $ 534 $ 695 $ 600 $ 814 $ 750 6435 Credit Card Fees 6436 Uncollectible Checks 6437 Check Verification 6438 Cash Shorti(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards /Settlements 6443 Prize Awards /Expense Reimb 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges - Prisioner 6449 Other Contractual Svs CENTRAL GARAGE CHARGES 6461 Fuel Charges 6462 FixedCharges 6463 Repair and Maint Charges 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Engineeering Service Transfer In 6473 Storm Sewer Trasnfer In 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out 6477 Capital Project Transfer Out • ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales - Taxable 5585 Other Cost of Sales - Nontaxable 5586 Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTS /EXPENSES 6491 Merchandise - Purchase for Resale 5592 Cost of Sales -Food 5595 Cost of Sales - Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts- Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 2,044 $ 2,106 $ 3,350 $ 1,880 $ 3,525 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements 6540 Equip and Machinery 6550 Motor Vehicles 6560 Furniture 6570 Office Equip 6580 Information Systems 6590 Leases • SUBTOTAL CAPITAL $ $ $ $ $ $ $ OUTLAY 5/13/2002 2003 Budget Obj Description -42110 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal 6603 • INTEREST 6611 Band Interest 6612 Other Debt Interest 6613 AGENTASSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ $ $ $ $ $ $ SERVICE TOTAL BUDGET. 42110 $ 125,856 $ 141,935 $ 156,206 $ 59,708 $ 166,765 $ $ • • 8/132002 2003 Budget City of (Brooklyn Center • 2003 (Budget DEPARTMENT/DIVISION /ACTIVITY SUPPORT WORKSHEET FUND: General Fund -10100 DEPT/DIVISION /ACTIVITY: Police Investigation - 42120 PROFILE The investigation division consists of one captain, six detectives, and one school liaison officer. Detectives assigned to the division conduct investigations of criminal offenses through proactive and reactive response. Proactive response includes surveillance of high crime areas, gathering intelligence information on known or suspected criminals, and participating in purchasing contraband (such as illegal drugs or stolen property). Reactive investigations are conducted when a criminal offense is reported and there is physical evidence to gather and process, there are victims, suspects, and witnesses to be interviewed, and supporting documentation to be researched and evaluated. These actions prepare the case for presentation in criminal court. The investigation division n participates in several programs including: Anoka - Hennepin Narcotics and Violent Crimes Task Force Selected officers from local and county law enforcement agencies in the northwest metropolitan area, • including Hennepin and Anoka counties, are assigned to the task force. Members of the task force work in an undercover capacity to investigate crimes relating to the sale and use of illegal drugs. Brooklyn Center has one detective assigned to the task force. School Liaison Proeram One officer from the Brooklyn Center Police Department is assigned as a school liaison officer in the Brooklyn Center High School. The school liaison officer uses resources from law enforcement, social services, and community programs in an effort to address the needs of juvenile offenders. The school liaison officer maintains an office at the Brooklyn Center Police Department during the vacation periods of the school year. They are primarily assigned to investigate runaways, child neglect and abuse, and other juvenile offenses when not assigned to the Brooklyn Center High School. DEPARTMENTAL GOALS * Continue to completely investigate reported crimes and seek prosecution through state and federal courts. * Continue investigating illegal drug use in Brooklyn Center and surrounding communities by participating and cooperating with the Anoka- Hennepin Narcotics and Violent Crimes Task Force. * Continue resolving conflicts and assisting students, parents, and school personnel through the school liaison program. * Continue to participate in ad -hoc task forces to combat specific criminal activity. Ad -hoc task forces are assembled in cooperation with other law enforcement agencies when additional resources are appropriate to investigate similar or related crimes that are occurring in multiple jurisdictions. Ad- hoc task forces usually have a duration of less than one month. * Increase the number of surveillance details that are conducted in high crime areas. * When crime analysis shows specific patterns of crime, then surveillance may be an effective law • enforcement tool. Surveillance is only done in those cases where there is a likelihood of crime reoccurring. * Computerize case tracking system to allow all department personnel to check on the progress of specific cases. * Reduce the case load of each detective to a manageable level. Each detective currently has a case load of between 30 -40 active cases. Felony crimes and cases with suspects in custody have the highest priority. Cases of least importance such as misdemeanor thefts or vandalism may receive little or no attention. The continued assignment of an investigative trainee will assist in reducing the case load of the other detectives. * Continue to conduct compliance checks of liquor and tobacco retailers. EXPENDITURE DETAILS 6214 Clothing/Personal Equipment $7,155 Clothing allowances for officers in the detective division according to L.E.L.S. contract. Uniform and equipment replacement for officers in the detective division. 6219 General Operating Supplies $1,300 To purchase color print film, disposable cameras, photo development and supplies and other miscellaneous supplies. • 6307 Professional Services $1,500 Polygraph tests, expert witness fees, and costs associated with investigations. 6321 Telephone/Pager $6,716 Nextel phones allow for tactical direct connect radio type channel for surveillance emergencies. Provides numeric paging, text messaging, voice mailbox and could be used as a body bug. Used by the detective captain and all detectives. Also includes monthly fees for detective on call and drug task force pagers and Auto Tracker is used for background investigations by police personnel for police and human resources use. 6331 Travel Expenses/Mileage $150 6353 Printing Services $500 Department business cards, forms and other materials done professionally. 6432 Conferences /Schools $3,350 Training for detectives. • 6433 Meeting Expenses $100 Department business cards, forms and other materials done professionally. • 6434 Dues and Subscriptions $750 6449 Contractual $13,010 Corner House services who specialize in dealing with child victims of sexual abuse. Anoka- Hennepin Narcotics and Violent Crimes Task Force joint powers agreement with 13 local communities and MJNO participant agreement for Brooklyn Center's contribution towards use of this juvenile database. PERSONNEL LEVELS 1 Captain 6 Detectives 1 School Liaison Officer CAPITAL OUTLAY None requested. i • CITY OF BROOKLYN CENTER FUND 10100 GENERAL FUND DEPT /DIV NO.: 42120 Pt7LICElNVESTtGATjON Y, ,. Obj Description -42120 2000 2001 2002 2002 2003 2003 2003 Pagel Actual Actual Budget To Date Request Recommend Adopt PERSONAL SVS WAGES AND SALARIES is 6101 FT -Wages and Salaries $ 427,472 $ 425,562 $ 494,260 $ 216,550 $ 514,966 6102 FT- Overtime $ 33,049 $ 32,644 $ 24,650 $ 19,004 $ 30,465 6103 PT -Wages and Salaries 6104 PT- Overtime 6105 TEMP -Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp -Coord $ 6 6123 PERA -FT Emp -Pot &Fire $ 42,444 $ 44,046 $ 48,258 $ 22,337 $ 50,726 6124 PERA - Defined Contribution 6125 FICA - Medicare $ 982 $ 1,693 $ 7,524 $ 1,265 $ 7,909 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins /Cafeteria Plan Contributions $ 34,161 $ 32,700 $ 45,120 $ 20,037 $ 48,000 OTHER PAYMENTS 6141 Unemplyment Comp OTHER INSURANCE 6151 Workers Comp Ins $ 7,765 $ 7,798 $ 14,844 $ 7,473 $ 17,364 SUBTOTAL PERSONAL $ 545,873 $ 544,443 $ 634,656 $ 286,672 $ 669,430 $ $ SVS 2000 2001 2002 2002 2003 2003 2003 SUPPLIES Actual Actual Budget To Date Request Recommend Adopt OFFICE SUPPLIES 6201 Office Supplies $ 53 $ 57 $ 500 $ 6202 Copying Supplies 6203 Books /Reference Mateirals 6204 Stationary Supplies OPERATING SUPPLIES • 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip $ 4,603 $ 5,265 $ 7,155 $ 3,458 $ 7,155 6215 Shop Materials 6216 Chemicals/Chemical Products 6217 Safety Supples 6218 Welding Supplies 6219 General Operating Supplies $ 1,472 $ 932 $ 1,300 $ 1,013 $ 1,300 REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities 6224 Street Maint Materials 6225 Park & Landsacpe Materials 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Trailway Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip $ 600 SUBTOTAL SUPPLIES $ 6,728 $ 6,254 $ 8,955 $ 4,471 $ 8,455 $ $ • 8/132002 2003 Budget I Obj Description -42120 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning • 6303 Legal 6305 Medical Svs $ 20 6306 Personnel/Labor Relations 6307 Professional Svs $ 1,153 $ 911 $ 1,500 $ 2,443 $ 1,500 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone /Pager $ 3,254 $ 6,495 $ 3,750 $ 2,874 $ 6,716 6322 Postage 6323 Radio Communications 6329 Other Communication Svs TRANSPORTATION 6331 Travel Exp /Mileage $ 36 $ 4 $ 150 $ 10 $ 150 6332 Contracted Transportation 6333 Freight/Drayage 6339 Other Transporation Exp ADVERTISING 6341 Personnel 6342 Legal Notices 6343 Other Notices 6349 Other Advertising PRINTING/DUPLICATING 6351 Printing Svs $ 500 6352 Micro- filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds 6369 Otherinsurance UTILITY SERVICES 6381 Electric 6382 Gas 6383 Water 6384 Refuse Disposa; 6385 Sewer 6386 Storm Sewer 6387 Heating oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UT11TY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs 6402 Equipment Svs $ 375 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs 6407 Traffic Control Maint Svs 6408 Communication /Information Svs 6409 Other Repair and Maint Svs RENTALS 6411 Land 6412 Buildings /Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • 8/13/2002 2003 Budget Obj Description -02120 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICES /LICENSES /FEES 6421 Software License 6422 Software Maint 6423 LOGIS Charges 6428 Protection Svs • MISCELLANEOUS 6431 Special Events 6432 Conferences and Schools $ 3,821 $ 9,048 $ 3,350 $ 2,050 $ 3,350 6433 Meeting Exp $ 29 $ 77 $ 100 $ 73 $ 100 6434 Dues and Subscriptions $ 1,009 $ 946 $ 900 $ 650 $ 750 6435 Credit Card Fees 6436 Uncollectible Checks 6437 Check Verification 6438 Cash Short/(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards/Settlements 6443 Prize Awards/Expense Reimb 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges - Prisioner 6449 Other Contractual Svs $ 10,641 $ 12,307 $ 14,349 $ 6,849 $ 13,010 CENTRAL GARAGE CHARGES 6461 Fuel Charges 6462 FixedCharges 6463 Repair and Maint Charges 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Engineeering Service Transfer In 6473 Storm Sewer Trannfer In 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out 6477 Capital Project Transfer Out • ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sates - Taxable 5585 Other Cost of Sales- Nontaxable 55% Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTS/EXPENSES 6491 Merchandise - Purchase for Resale 5592 Cost of Sales -Food 5595 Cost of Sales - Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 19,963 $ 29,788 $ 24,099 $ 15,324 $ 26,076 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements 6540 Equip and Machinery 6550 Motor Vehicles 6560 Furniture 6570 Office Equip $ 1,478 6580 Information Systems $ 3,506 $ 5,298 $ 6,800 6590 Leases • SUBTOTAL CAPITAL $ 3,506 $ 6,776 $ 6,800 $ $ $ $ OUTLAY 8/132002 2003 Budget ON Description -42120 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal 6603 • INTEREST 6611 Bond Interest 6612 Other Debt Interest 6613 AGENT/ISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ $ $ $ $ $ $ SERVICE TOTAL BUDGET- 42120 $ 576,070 $ 587,261 $ 674,510 $ 306,467 $ 703,961 $ $ i • 8/13/2002 2003 Budget City of Brooklyn Center 2003 Budget DEPARTMENT/DIVISION /ACTIVITY SUPPORT WORKSHEET FUND: General Fund -10100 DEPT/DIVISION /ACTIVITY: Police Patrol - 42123 PROFILE The patrol division consists of one captain, six sergeants, twenty -eight patrol officers, and a crime prevention officer. Uniformed officers respond to calls for service of both emergency and non emergency nature. In addition, the patrol division conducts proactive patrol in residential and commercial areas to deter crime. Officers seek to make a positive difference in the lives of the residents of Brooklyn Center and the community as a whole. The central hiloso h of the P p y patrol division is the concept of Community Policing. Community p Y g Policing allows the residents and businesses of the community the opportunity to take an active role in the peaceful resolution of conflicts and the deterrence of crime in their neighborhoods and business areas. Strong ties are formed between the community and the police department by allowing residents and businesses to actively participate with the police. This philosophy creates a stronger sense of community for residents, businesses, and the police. The complement of officers in the atrol division sion supports the various programs and components in the division. Crime Prevention The Crime Prevention Program in 1990 had 40 Neighborhood Watch Groups within the city of Brooklyn Center. Today there are more than 150 Neighborhood Watch Groups that work together to P g make Brooklyn Center a safer place to live. Crime Free Multi- Housing is a program introduced in 1997. The program encourages apartment complex owners within the city to take steps to make their ro e p p rties safer for residents. To date, three complexes have received the designation '- p as Crime Free Multi-Housing ti Housin units. g Drue Abuse Resistance Education (D.A.R.E.) D.A.R.E. is designed to prevent the use of illegal drugs by children and teenagers. By teaching young people in the elementary grades the adverse effects of drug abuse and drug use it is anticipated that these students will be able to resist the temptation of alcohol and illegal drugs in later years. Emer2encv Operations Unit The Emergency Operations Unit (E.O.U.) is a team of officers who have received specialized training in the proper response to critical incidents. This unit seeks to peacefully resolve critical incidents and to safely execute high risk search warrants within the city of Brooklyn Center. The unit has been successfully deployed on many occasions since its inception in the 1980's. • DEPARTMENTAL GOALS • * Continue romotin p g Community Pohang. * Foster closer ties to the community by further expansion of both Neighborhood Watch and Crime Free Multi- Housing programs and promote coordination of these by geographical areas within the city. Y * Combine Neighborhood Watch Groups to provide a stronger alliance in larger geographic areas. * Concentrate Traffic Law Enforcement in specific areas with a demonstrable use of personnel and enforcement results. * Provide foot patrol in commercial areas. EXPENDITURE DETAILS 6214 Clothing/Personal Equipment $35,695 Uniform maintenance allowances for officers in the patrol division according to L.E.L.S. contract. Anticipated personnel turnover for uniform and equipment issue for police officers. Uniform and equipment replacement for officers in the patrol division. Routine replacement of bullet resistant vests. Replacement of ear protection. Replacement of micro - cassette recorders for dictation. Simunition protective equipment for force on force training. • 6217 Safety Supplies $1,750 First aid bags for oxygen equipment, infectious disease supplies such as gloves, face masks, eye goggles, gowns, bottles, plastic bags /containers used to store or dispose of contaminated items, and replacement of oxygen masks and airways. 6219 General Operating Supplies $21,725 Alcosensor and intoxilyzer mouthpieces, ammunition, batteries, chemical munitions, munitions, crime prevention supplies, dictation cassettes, drug/narcotics identification kit, gun cleaning supplies, holding facility supplies, oxygen refills, photographic processing and supplies, road flares, school patrol program supplies, smoke grenades, state statute reference guides, and other miscellaneous supplies. 6236 D.A.R.E. Supplies $4,100 Classroom supplies needed to support the D.A.R.E. program and training for D.A.R.E. officers. 6305 Medical Services $3,175 Blood examinations mandatory in some D.W.I. cases and in all fatal or suspected fatal accidents. Physical and psychological examinations for anticipated police officer turnover. • 6321 Telephone $7,964 Nextel phones allow for tactical direct connect radio type channel for surveillance emergencies. Provides numeric paging, text messaging, voice mailbox and could be used as a body bug. Used by the patrol captain and all patrol division vehicles. Pager service for Emergency Operations Unit (E.O.U.) member and crime prevention. 6329 Other Communication Services $4,100 Access to the Hennepin County court and warrant systems. Network connections for 10 MCD units plus per transaction fees. 6331 Travel Expenses/Mileage $50 6353 Printing Services $3,600 Department business cards, property inventory forms, traffic citations, vehicle impound forms, warning citations, and other materials done professionally. 6402 Equipment Services $23,450 Maintenance contracts for Mobile Computing Devices (MCDs) hardware and photo • imaging, security equipment, VCR equipment. Equipment repair for radar units, radio installation, intoxilyzer, SMART trailer, resuscitators and other miscellaneous police equipment. 6408 Communication/Information Systems $9,012 Maintenance contract for base stations, portables, mobiles, consoles, etc. 6415 Other Equipment $1,600 Lease of golf cart to patrol the parks and trail system. 6423 LOGIS Charges $19,024 Operating costs for Mobile Computing Devices (MCD's). 6432 Conferences /Schools $21,155 Training for patrol division personnel. 6433 Meeting Expenses $100 • • 6434 Dues and Subscriptions $650 6447 Towing Charges $700 6448 Boarding of Prisoners $120,000 Costs for the boarding of prisoners including the county jail, the workhouse, and meals provided to prisoners while in the Brooklyn Center holding facility. 6449 Contractual $4,250 Blanket cleaning and contribution towards file server maintenance at Hennepin County for the photo imaging system. PERSONNEL LEVELS 1 Captain 6 Patrol Sergeants 28 Patrol Officers 1 Crime Prevention Officer • CAPITAL OUTLAY Item Computers Qty: 7 Unit Cost: $1,600 Less Trade -in: $ -0- Total Cost: $11,200 Network Printer Qty: 2 Unit Cost: $2,000 Less Trade -in: $ -0- Total Cost: $4,000 800Mhz Radios Qty: 3 Unit Cost: $3,195 Less Trade -in: $ -0- Total Cost: $9,585 • CITY OF BROOKLYN CENTER FUND 10100 GENERAL FUND DEPT /DIV NO.: ¢2123 t? ©ICEPA[RCJL' Obj Description -42123 2000 2001 2002 2002 2003 2003 2003 Page 1 Actual Actual Budget To Date Request Recommend Adopt PERSONAL SVS • WAGES AND SALARIES 6101 FT -Wages and Salaries $ 1,667,244 $ 1,822,597 $ 2,063,753 $ 975,550 $ 2,107,654 6102 FT- Overtime $ 137,615 $ 117,105 $ 101,670 $ 60,294 $ 104,277 6103 PT -Wages and Salaries 6104 PT- Overtime $ 102 $ 28 6105 TEMP -Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp -Coord $ 35 $ 5 $ 2 6123 PERA -FT Emp- POI&Fire $ 166,980 $ 180,636 $ 201,384 $ 96,352 $ 205,710 6124 PERA - Defined Contribution 6125 FICA - Medicare $ 19,382 $ 22,262 $ 31,398 $ 11,476 $ 32,073 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins /Cafeteria Plan Contribution: $ 142,452 $ 182,633 $ 203,040 $ 108,523 $ 216,000 OTHER PAYMENTS 6141 Unemplyment Comp OTHER INSURANCE 6151 Workers Comp Ins $ 32,013 $ 33,761 $ 62,015 $ 32,486 $ 71,951 SUBTOTAL PERSONAL $ 2,165,721 $ 2,359,101 $ 2,663,260 $ 1,284,711 $ 2,737,665 $ $ SVS 2000 2001 2002 2002 2003 2003 2003 Actual Actual Budget To Date Request Recommend Adopt SUPPLIES OFFICE SUPPLIES 6201 Office Supplies $ 3,582 $ 5,413 $ 3,600 $ 531 $ 6202 Copying Supplies 6203 Books /Reference Mateials 6204 Stationary Supplies 0 OPERATING SUPPLIES 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip $ 24,598 $ 51,666 $ 36,495 $ 6,414 $ 35,695 6215 Shop Materials 6216 Chemicals/Chemical Products 6217 Safety Supples $ 697 $ 1,629 $ 1,750 $ 1,750 6218 Welding Supplies 6219 General Operating Supplies $ 10,662 $ 12,068 $ 11,382 $ 6,320 $ 21,725 REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities 6224 Street Maint Materials 6225 Park & Landsacpe Materials 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Trailway Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies $ 3,901 $ 4,351 $ 4,100 $ 993 $ 4,100 6237 Laundry Supplies 6239 Other SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip SUBTOTAL SUPPLIES $ 43,440 $ 75,127 $ 57,327 $ 14,258 $ 63,270 $ $ 8/13/2002 2003 Budget Obi Description -42123 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning 6303 Legal $ 1,050 • 6305 Medical Svs $ 4,268 $ 1,327 $ 3,175 $ 382 $ 3,175 6306 Personnel/Labor Relations 6307 Professional Svs $ 5,560 $ 8,352 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone /Pager $ 6,345 $ 3,104 $ 6,000 $ 4,023 $ 7,964 6322 Postage 6323 Radio Communications 6329 Other Communication Svs $ 7,420 $ 4,500 TRANSPORTATION 6331 Travel Exp /Mileage $ 44 $ 50 $ 13 $ 50 6332 Contracted Transportation 6333 Freight/Drayage 6339 Other Transporation Exp ADVERTISING 6341 Personnel 6342 Legal Notices 6343 Other Notices 6349 Other Advertising PRINTING/DUPLICATING 6351 Printing Svs $ 2,267 $ 3,600 6352 Micro- filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (inland Marine) 6368 Bonds 6369 Otherinsurance UTILITY SERVICES SERVICES 6381 Electric 5382 Gas 6383 Water 6384 Refuse Disposa; 6385 Sewer 6386 Storm Sewer 6387 Heating oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs $ (295) 6402 Equipment Svs $ 26,874 $ 31,698 $ 33,200 $ 11,972 $ 23,450 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs 6407 Traffic Control Maint Svs 6408 Communication/Information Svi $ 5,222 $ 7,801 $ 8,400 $ 4,065 $ 9,012 6409 Other Repair and Maint Svs RENTALS 6411 Land 6412 Buildings /Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment $ 1,500 $ 1,600 $ 1,600 6416 Machinery 6417 Uniforms 6419 Other Rental Exp 8/13/2002 2003 Budget Obi Description -42123 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICES /LICE NS ES /FEES 6421 Software License 6422 Software Maint 6423 LOGIS Charges $ 28,382 $ 23,244 $ 11,438 $ 7,175 $ 19,024 6428 Protection Svs is MISCELLANEOUS 6431 Special Events 6432 Conferences and Schools $ 27,760 $ 22,060 $ 30,000 $ 6,848 $ 19,655 6433 Meeting Exp $ 25 $ 160 $ 50 $ 103 $ 100 6434 Dues and Subscriptions $ 493 $ 562 $ 450 $ 648 $ 650 6435 Credit Card Fees 6436 Uncollectible Checks 6437 Check Verification 6438 Cash Short/(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards/Settlements 6443 Prize Awards /Expense Reimb 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges $ 634 $ 560 $ 700 $ 700 6448 Boarding Charges - Prisioner $ 81,892 $ 82,831 $ 120,000 $ 29,056 $ 120,000 6449 Other Contractual Svs $ 4,086 $ 3,959 $ 4,250 $ 4,250 CENTRAL GARAGE CHARGES 6461 Fuel Charges $ 43,600 $ 55,911 $ 48,987 $ 21,004 $ 48,987 6462 FixedCharges $ 170,505 $ 116,285 $ 143,465 $ 58,970 $ 143,465 6463 Repair and Maint Charges $ 99,994 $ 78,690 $ 99,686 $ 47,570 $ 99,686 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Engineeering Service Transfer In 6473 Storm Sewer Trasnfer In 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out 6477 Capital Project Transfer Out • ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales - Taxable 5585 Other Cost of Sales- Nontaxable 5586 Cost of Sales -Mist 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTS /EXPENSES 6491 Merchandise - Purchase for Resale 5592 Cost of Sales -Food 5595 Cost of Sales - Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 505,345 $ 439,138 $ 518,871 $ 194,096 $ 509,868 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities $ 6530 Improvements 6540 Equip and Machinery $ 26,322 $ 37,653 $ 4,798 $ 3,190 $ 9,585 6550 Motor Vehicles $ 7,339 $ 2,500 6560 Furniture 6570 Office Equip $ 4,350 6580 Information Systems $ 9,215 $ 5,488 $ 425 6590 Leases • SUBTOTAL CAPITAL $ 35,537 $ 50,480 $ 12,073 $ 3,190 $ 9,585 $ $ OUTLAY 8/13/2002 2003 Budget Obi Description -42123 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal 6603 INTEREST 6611 6611 Bond Interest 6612 Other Debt Interest 6613 AGENT /ISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ $ $ $ $ $ $ SERVICE TOTAL BUDGET. 42123 $ 2,750,043 $ 2,923,846 $ 3,251,531 $ 1,496,255 $ 3,320,388 $ $ • • 8/13/1002 2003 Budget City of Brooklyn Center 2003 Budget DEPARTMENT/DIVISION /ACTIVITY SUPPORT WORKSHEET FUND: General Fund -10100 DEPT/DIVISION /ACTIVITY: Police Support Services - 42151 PROFILE, Support services division consists of both sworn and civilian personnel that provide support to all police department divisions. Public safety dispatchers are the critical link between the public and emergency service personnel. Dispatchers are responsible for dispatching police, fire, and ambulance calls for service through the automation of the Computer Aided Dispatch (CAD) and Mobile Computing Device (M.C.D.) systems. Dispatchers are also responsible for booking prisoners and maintaining the holding facility. Community service officers (CSO's) are utilized to perform police related duties that do not require a sworn police officer. These duties include, but are not limited to, responding to complaints concerning animals, both wild and domestic, monitoring private and commercial property for junk vehicles and other city ordinance violations. The City, through a joint powers agreement, utilizes the Pets Under Police Security (P.U.P.S.) • facility in Maple Grove for the boarding and disposal of impounded animals. The neighborhood liaison assists other City departments and works directly with community development to assist in ordinance enforcement and related activities. Community service officers and the neighborhood liaison are supervised by a sergeant. The records staff processes and coordinates information generated by all divisions within the department. Their activities include transcription, dissemination, and storage of police reports along with proper classification of crimes that is mandated by the State of Minnesota. The property /evidence function is responsible for the proper receiving, tracking, storage, and return or disposal of all property. Property is classified as found, recovered, confiscated, or evidence. The property room technician is responsible for coordinating the disposal of city property through an auction service. The records staff and property room technician are supervised by the administrative manager. The administrative manager is also responsible for the administration of the departments budget, all police purchasing, liquor licenses, gambling licenses, pawn shop licenses, handgun permits, and other miscellaneous permits as required by state and City regulations. • DEPARTMENTAL GOALS * Continue to enhance computer software applications for both the communication center and records areas within the department. The focus will be to provide as much information in an efficient and effective manner. * Respond appropriately to code violations in cooperation with other City departments. * Continue inventorying, holding, and disposing of property in the most efficient manner allowed by city ordinance, state statute, and the criminal justice system. * Improve the methods of cataloging and tracking property by the applications of the latest technology. * Continue the efficient disposal of property through the services of an auction house. EXPENDITURE DETAILS 6214 Clothing/Personal Equipment $4,055 Anticipated personnel turnover for uniform and equipment issue for community service officers, and Explorers. Uniform and equipment replacement for personnel in the support services division. (community service officers, dispatchers and property room technician). 6219 General Operating Supplies $5,800 Animal control supplies, directories, fax supplies, photo copier supplies, specialized • paper for communication center, property room supplies, and other miscellaneous supplies. Specialized paper for the communications center for the state and 911 printers not available in City stock. 6242 Minor Equipment $425 Printer (non - networked) for Administrative Manager. 6305 Medical Services $2,575 Physical and psychological examinations for anticipated community service officer turnover. Emergency veterinarian services for injured animals. 6307 Professional Services $300 Provides multiple foreign language interpretation services in the communication center necessary due to the change in demographics of Brooklyn Center. Interpretation services are required by law. 6321 Telephone $50,616 Telephone services for the communication center and the police facility. 6329 Other Communication Services • $3,100 Access to the Hennepin County court and warrant systems. • 6331 Travel Expenses/Mileage $50 6353 Printing Services $3,600 Department business cards, forms and other materials done professionally. 6402 Equipment Services $17,320 Maintenance contracts for fax machine, photo copiers, and radio and telephone logger system. Equipment repair for transcribers and other miscellaneous support services equipment. 6423 LOGIS Charges $192,147 Logis support for computer aided dispatch, records management system and a yearly system development charge. Also includes buy -in costs for new police CAD /RMS system to be assessed over the next three years. 6432 Conferences /Schools $2,700 Training for support services personnel. 6433 Meeting g • $50 6434 Dues and Subscriptions $350 6449 Contractual $22,000 Pets Under Police Security (P.U.P.S.) joint powers agreement with several other cities for an animal containment center. PERSONNEL LEVELS 1 Administrative Manager 1 Public Safety Communications Supervisor 6 Public Safety Dispatchers 1 Community Service Officers (1 full -time, 1.8 FTE) 1 Property Room Technician 1 Neighborhood Liaison/CSO 1 Classification Technician 1 Police Secretary/Receptionist Part-time 1.8 Community Service Officer (1.8 FTE) • .5 Police Secretary/Receptionist .5 Data Entry Technician .9 Records Clerk • 2.2 Clerk/Typists CAPITAL OUTLAY Item 800 Mhz Radio Qty: 1 Unit Cost: $3,195 Less Trade -in: $ -0- Total Cost: $3,195 Computer Qty: 1 Unit Cost $1,600 Less Trade -in: $ -0- Total Cost: $1,600 • CITY OF BROOKLYN CENTER FUND 10100 GENERAL FUND DEPT /DIV NO.: sy Qtfi1 POLICE SUP PQRT_'3_ ERViCES-u . Obj Description -42151 2000 2001 2002 2002 2003 2003 2003 Pagel Actual Actual Budget To Date Request Recommend Adopt PERSONAL SVS WAGES AND SALARIES • 6101 FT -Wages and Salaries $ 426,005 $ 432,963 $ 477,678 $ 231,722 $ 494,495 6102 FT- Overtime $ 17,033 $ 20,155 $ 13,100 $ 8,577 $ 13,169 6103 PT -Wages and Salaries $ 107,726 $ 125,830 $ 80,841 $ 73,255 $ 170,193 6104 PT- Overtime $ 12 6105 TEMP -Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments $ 3,313 RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp -Coord $ 26,942 $ 29,470 $ 31,611 $ 17,096 $ 37,486 6123 PERA -FT Emp -Pol &Fire $ 66 $ 38 6124 PERA - Defined Contribution 6125 FICA - Medicare $ 42,620 $ 45,867 $ 43,728 $ 25,011 $ 51,857 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins/Cafeteria Plan Contribution $ 60,076 $ 68,544 $ 73,320 $ 41,221 $ 78,000 OTHER PAYMENTS 6141 Unemplyment Comp OTHER INSURANCE 6151 Workers Comp Ins $ 1,797 $ 1,914 $ 4,263 $ 1,807 $ 6,939 SUBTOTALPERSONAL $ 682,199 $ 724,821 $ 724,541 $ 402,040 $ 852,139 $ $ SVS 2000 2001 2002 2002 2003 2003 2003 SUPPLIES Actual Actual Budget To Date Request Recommend Adopt OFFICE SUPPLIES 6201 Office Supplies $ 1,037 $ 1,507 $ 3,600 6202 Copying Supplies 6203 Books /Reference Mateirals 6204 Stationary Supplies OPERATING SUPPLIES • 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip $ 2,672 $ 5,401 $ 4,055 $ 310 $ 4,055 6215 Shop Materials 6216 Chemicais/Chemical Products 6217 Safety Supples 6218 Welding Supplies 6219 General Operating Supplies $ 4,538 $ 5,651 $ 6,050 $ 1,970 $ 5,800 REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities 6224 Street Maint Materials 6225 Park & Landsacpe Materials 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Traiiway Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip $ 1,056 $ 1,500 $ 425 SUBTOTAL SUPPLIES $ 8,247 $ 13,615 $ 15,205 $ 2,280 $ 10,280 $ - $ - 8/132002 2003 Budget Obi Description -42151 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning 6303 Legal 0 6305 Medical Svs $ 1,748 $ 2,868 $ 2,575 $ 2,575 6306 Personnel /Labor Relations 6307 Professional Svs $ 4,684 $ 300 $ 300 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone/Pager $ 47,665 $ 45,662 $ 49,480 $ 24,738 $ 50,616 6322 Postage 6323 Radio Communications 6329 Other Communication Svs $ 2,722 $ 2,530 $ 3,100 $ 1,234 $ 3,100 TRANSPORTATION 6331 Travel Exp /Mileage $ 21 $ 50 $ 16 $ 50 6332 Contracted Transportation 6333 Freight/Drayage 6339 Other Transporation Exp $ 222 ADVERTISING 6341 Personnel 6342 Legal Notices 6343 Other Notices 6349 Other Advertising PRINTING /DUPLICATING 6351 Printing Svs $ 724 $ 3,600 6352 Micro-filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds 6369 Other Insurance UTILITY SERVICES • 6381 Electric 6382 Gas 6383 Water 6384 Refuse Disposal 6385 Sewer 6386 Storm Sewer 6387 Heating oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs 6402 Equipment Svs $ 9,302 $ 9,082 $ 16,857 $ 10,786 $ 17,320 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs 6407 Traffic Control Maint Svs 6408 Communication /Information Svs 6409 Other Repair and Maint Svs RENTALS 6411 Land 6412 Buildings /Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • .3/2002 2003 Budget Obi Description -42151 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICES /LICENSES /FEES 6421 Software License 6422 Software Maint 6423 LOGIS Charges $ 83,283 $ 88,234 $ 192,996 $ 39,154 $ 192,147 6428 Protection Svs • MISCELLANEOUS 6431 Special Events 6432 Conferences and Schools $ 1,470 $ 683 $ 2,700 $ 863 $ 2,700 6433 Meeting Exp $ 42 $ 50 $ 29 $ 50 6434 Dues and Subscriptions $ 185 $ 193 $ 350 $ 173 $ 350 6435 Credit Card Fees 6436 Uncollectible Checks 6437 Check Verification 6438 Cash Short/(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards /Settlements 6443 Prize Awards/Expense Reimb 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges - Prisioner 6449 Other Contractual Svs $ 15,757 $ 15,224 $ 22,000 $ 7,132 $ 22,000 CENTRAL GARAGE CHARGES 6461 Fuel Charges 6462 FixedCharges 6463 Repair and Maint Charges 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Engineeering Service Transfer In 6473 Storm Sewer TrasnferIn 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out 6477 Capital Project Transfer Out • ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales - Taxable 5585 Other Cost of Sales- Nontaxable 5586 Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTS /EXPENSES 6491 Merchandise - Purchase for Resale 5592 Cost of Sales -Food 5595 Cost of Sales - Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 166,816 $ 164,761 $ 290,458 $ 84,849 $ 294,808 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements 6540 Equip and Machinery 6550 Motor Vehicles 6560 Furniture $ 2,000 6570 Office Equip $ (1,478) 6580 Information Systems $ 9,516 $ 457 $ 12,420 $ 1,509 $ 3,200 6590 Leases • SUBTOTAL CAPITAL $ 9,516 $ (1,021) $ 14,420 $ 1,509 $ 3,200 $ $ OUTLAY 8/132002 2003 Budget Obj Description42151 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal • 6603 INTEREST 6611 Bond Interest 6612 Other Debt Interest 6613 AGENT/ISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ $ _ $ $ $ $ $ SERVICE TOTAL BUDGET. 42151 $ 866,778 $ 902,176 $ 1,044,624 $ 490,678 $ 1,160,427 $ $ i • a/1312002 2003 Budget • City of Brookfyn Center 2003 Budget DEPARTMENT/ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT /ACTIVITY/PROJECT: Police Station and Buildings - 42170 PROFILE This activity provides for the ongoing maintenance and repair of the Humboldt Avenue police station and related areas. This building has been separated from the other Government Buildings in order to track the actual costs for building operation. DEPARTMENTAL GOALS * Provide necessary maintenance of buildings, HVAC systems, fixed equipment, furniture, and accessories. * Continue development and implementation preventative maintenance programs where possible. * Involve employees in an on -going service plan review that defines tasks and duties and identifies key staff to perform these duties. • EXPENDITURE DETAILS 6211 Cleaning Supplies $5,500 Various cleaning solutions, solvents, soaps, fragrances, Toilet paper, c -fold towels, cups, etc. for the police station. 6216 Chemicals $2,000 The cost of chemicals used to treat domestic water service at the police station, and sidewalk salt. 6223 Buildings & Facilities $2,000 Repairs to the structure of police station building, such as electrical and plumbing repairs, roof repairs, repairs of automatic doors, etc. These types of expenditures should be minimal during the first few years of the building's operation. 6239 Repair & Maintenance Supplies $6,500 The cost of the variety of supplies used in the day -to -day maintenance of the police station building, such as light bulbs, hardware, shelving, ceiling tiles, equipment parts for • installation by staff. 6381 Electric Service • $34,500 The cost of electrical service for the police station 6382 Gas Service $21,500 The cost of gas service for the police station 6402 Equipment Services $9,000 Examples include inspection and repair to the building's HVAC systems, boiler and chiller repairs, replacement of drinking fountain parts, replacement of light fixtures etc. 6449 Other Contractual Service $2,250 Contractual cleaning for rug cleaning, window cleaning, floor buffing, cleaning entrance rugs and also pest control at City buildings. Also includes contracts for lawn spraying, fertilizing, etc. PERSONNEL LEVELS 1 Custodian CAPITAL OUTLAY • Item Emergency Generator Conversion Qty: 1 Unit Cost: $5,000 Less Trade -in: $ -0- Total Cost: $5,000 • CITY OF BROOKLYN CENTER GENERAL FUND FUND 10100 DEPT /DIV NO.: pQtJOE U6UILDING$ �';�;'s, .. -. . Obj Description -42170 2000 2001 2002 2002 2003 2003 2003 Pagel Actual Actual Budget To Date Request Recommend Adopt PERSONAL SVS WAGES AND SALARIES • 6101 FT -Wages and Salaries $ 17,091 $ 11,290 $ 27,514 $ 12,552 $ 28,230 6102 FT- Overtime $ 2,535 $ 2,608 $ 853 6103 PT -Wages and Salaries $ 5,848 $ 6,427 $ 4,199 6104 PT- Overtime $ 1,026 $ 2,214 $ 1,443 6105 TEMP -Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp -Coord $ 1,017 $ 1,081 $ 1,522 $ 1,099 $ 1,561 6123 PERA -FT Emp -Pol &Fire 6124 PERA - Defined Contribution 6125 FICA - Medicare $ 1,802 $ 1,653 $ 2,105 $ 1,603 $ 2,159 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins /Cafeteria Plan Contribution. $ 1,808 $ 5,640 $ 3,165 $ 6,000 OTHER PAYMENTS 6141 Unemplyment Comp OTHERINSURANCE 6151 Workers Comp Ins $ 509 $ 400 $ 1,235 $ 667 $ 1,270 SUBTOTAL PERSONAL $ 29,828 $ 27,481 $ 38,016 $ 25,581 $ 39,220 $ $ SVS 2000 2001 2002 2002 2003 2003 2003 SUPPLIES Actual Actual Budget To Date Request Recommend Adopt ' _ OFFICE SUPPLIES 6201 Office Supplies $ 403 $ 2,000 $ 500 6202 Copying Supplies 6203 Books /Reference Mateirals 6204 Stationary Supplies OPERATING SUPPLIES 6211 Cleaning Supplies $ 4,001 $ 3,815 $ 6,000 $ 5,500 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip 6215 Shop Materials 6216 Chemicals /Chemical Products $ 1,000 $ 1,500 $ 311 $ 2,000 6217 Safety Supples 6218 Welding Supplies 6219 General Operating Supplies $ 1,610 $ 1,082 $ 1,750 $ 2,000 REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities $ 611 $ 412 $ 2,000 $ 597 $ 2,000 6224 Street Maint Materials 6225 Park & Landsacpe Materials $ 172 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Trailway Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other $ 5,942 $ 5,101 $ 6,000 $ 2,514 $ 6,500 SMALL TOOLS AND MINOR EQUIP 6241 Small Tools $ 392 $ 428 $ 485 6242 Minor Equip SUBTOTAL SUPPLIES $ 14,131 $ 10,838 $ 19,250 $ 3,907 $ 18,500 $ $ • a/132002 2003 Budget Obi Description42170 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning 6303 Legal 6305 Medical Svs • 6306 Personnel/Labor Relations 6307 Professional Svs 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone /Pager 6322 Postage 6323 Radio Communications 6329 Other Communication Svs TRANSPORTATION 6331 Travel Exp /Mileage 6332 Contracted Transportation 6333 FreighUDrayage 6339 Other Transporation Exp ADVERTISING 6341 Personnel 6342 Legal Notices 6343 Other Notices 6349 Other Advertising PRINTING /DUPLICATING 6351 Printing Svs 6352 Micro- filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds 6369 Otherinsurance • UTILITY SERVICES 6381 Electric $ 34,115 $ 34,077 $ 32,000 $ 12,714 $ 34,500 6382 Gas $ 18,454 $ 27,958 $ 18,500 $ 10,247 $ 21,500 6383 Water $ 1,985 $ 2,336 $ 2,050 $ 389 $ 2,450 6384 Refuse Disposal $ 4,000 $ 4,WG 6385 Sewer $ 2,092 $ 2,514 $ 2,500 $ 479 $ 2,700 6386 Storm Sewer $ 155 $ 538 $ 800 $ 273 $ 700 6387 Heating Oil $ 4,200 $ 2,500 $ 2,500 6388 Hazardous Waste Disposal $ 200 6389 Street Lights $ 47 CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs $ 85 6402 Equipment Svs $ 4,872 $ 14,983 $ 7,000 $ 6,915. $ 9,000 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs $ 71 6407 Traffic Control Maint Svs 6408 Communication/Information Svs 6409 Other Repair and Maint Svs RENTALS 6411 Land 6412 Buildings /Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • 8/132002 2003 Budget Obj Description -42170 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICES /LICENSES /FEES 6421 Software License 6422 Software Maint 6423 LOGIS Charges 6428 Protection Svs • MISCELLANEOUS 6431 Special Events 6432 Conferences and Schools 6433 Meeting Exp 6434 Dues and Subscriptions 6435 Credit Card Fees 6436 Uncollectible Checks 6437 Check Verification 6438 Cash Short/(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards/Settlements 6443 Prize Awards /Expense Reimb 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges - Prisioner 6449 Other Contractual Svs $ 1,071 $ 697 $ 2,000 $ 225 $ 2,250 CENTRAL GARAGE CHARGES 6461 Fuel Charges 6462 FixedCharges 6463 Repair and Maint Charges 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Engineering Service Transfer In 6473 Storm Sewer Trasnfer In 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out 6477 Capital Project Transfer Out • ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales- Taxable 5585 Other Cost of Sales- Nontaxable 5586 Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTS/EXPENSES 6491 Merchandise - Purchase for Resale 5592 Cost of Sales -Food 5595 Cost of Sales - Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 62,744 $ 87,388 $ 71,550 $ 31,360 $ 79,600 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities $ 5,000 6530 Improvements 6540 Equip and Machinery $ 9,105 $ 3,200 $ 750 6550 Motor Vehicles 6560 Furniture 6570 Office Equip 6580 Information Systems 6590 Leases • SUBTOTAL CAPITAL $ 9,105 $ 3,200 $ 750 $ $ 5,000 $ $ OUTLAY 9/13/2002 2003 Budget Obi Description -42170 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal 6603 INTEREST • 6611 Bond Interest 6612 Other Debt Interest 6613 AGENTIISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ _ $ $ $ $ $ $ SERVICE TOTAL BUDGET -42170 $ 115,808 $ 128,907 $ 129,566 $ 60,848 $ 142,320 $ $ • • 8/132002 2003 Budget • City of Brooklyn Center 2003 Budget DEPARTMENT/DIVISION /ACTIVITY SUPPORT WORKSHEET FUND: General Fund -10100 DEPT/DIVISION /ACTIVITY: Fire Department - 42210 PROFILE The purpose of the Fire Department is to respond to fires, medical emergencies, and chemical spills within the city in a timely and efficient manner to minimize the loss sustained by any citizen or business in the City. It is the goal of the fire department to arrive at the emergency scene in no more than 6 minutes. One full -time fire chief and 40 volunteer firefighters, some of whom also serve as fire inspectors and training officers while not responding to fires or emergencies, accomplish this. Inspections of commercial, industrial and rental units are conducted to ensure that they comply with current fire and life safety codes. The fire department also works with schools and industry to teach fire safety awareness to children and adults. This accomplished by using volunteers and the fire chief. I am proposing to move my secretary from part time to full time for 2003. DEPARTMENTAL GOALS • Continue to respond in a timely and efficient manner to all emergency calls • Bring our part-time inspector staff up to full authorized staffing • Inspect commercial, industrial and rental property in Brooklyn Center • Continue to train and maintain our state certification for our firefighters in 1" Responder and Firefighting. • Continue to work with public works street & parks departments to recruit firefighters to work full time in these departments so they are able to respond to fires during the day as needed. Presently this is the backbone of our day responding firefighters and has kept us from hiring full time firefighters. • Continue to recruit additional volunteer firefighters, especially people that can respond during the day between the hours of 6AM & 6PM. • Complete the fire department pre - planning for all commercial and industrial complexes in the City. EXPENDITURE DETAIL • 6101 FT -Wages and Salaries • $70,365 These funds pay for full time personnel in the Fire Department. This includes an additional 25 hours for my secretary and brings her to full time. 6103 PT -Wages and Salaries $207,365 This represents a 3% increase in the part time wages for the entire department. I am requesting that we continue fund the Fire Department Pension at the same level, as we are still over $400,000 short of converting to defined contribution plan. 6201 Office Supplies $800 Provides for office supplies for fire department. 6203 Books/Reference Materials $5,000 Provides for books and reference materials for firefighters relating to equipment, best practices, etc. 6214 Clothing and Personal Equipment $18,000 Provides for turnout gear replacement, additional firefighting uniforms, etc. • 6217 Safe Supplies PP lies $600 First aid equipment and supplies. 6219 General Operating Supplies $20,000 This provides for operating supplies for the fire department, such as foam, oxygen, and gloves. 6242 Minor Equipment $600 6305 Medical Services $5,500 These funds cover all physical and psychological exams for all new firefighter candidates as well as physicals for any firefighter that has taken a medical leave prior to returning to duty on the fire department. 6321 Telephone/Pagers $5,665 This covers phone service for both stations in addition to covering the maintenance and • repairs of all our firefighters department pagers and our Nextel phone in the fire • department. The increase for this account is for the DSL line for the West Fire Station, which is used by other departments as well as the fire department during training. 6323 Radio Communications $4,769 6381 Electric Service $14,700 These funds cover the electrical service for both fire stations provided by Excel Energy. 6382 Gas $35,800 These funds cover the gas service for both fire station 6408 Communication/Information Systems $4,000 These funds cover the maintenance contracts on equipment in the dispatch center such as our fire department base stations as well as fire department handi- talkie and truck radios. 6432 Conference /Schools $18,600 These funds cover all schooling for all recruits and regular firefighters as well as conferences for fire department officers. • 6434 Dues and Subscriptions $2,050 6461 Fuel Charges $5,298 6462 Fixed Charges $94,043 This fund covers vehicle replacement. I am requesting an additional $26,933 in additional funding as the current funding is inadequate to cover the replacement of the fire department vehicle when they are scheduled for replacement $69,120 THIS AMOUNT REPRESENTS A SIGNIFICANT INCREASE OVER 2002 CHARGES. THE FINAL CENTRAL GARAGE DETAIL INCLUDING CURRENT YEAR ALLOCATION FOR REPLACEMENT COSTS HAVE NOT BEEN CALCUALTED. WE HAVE CHANGED THIS REQUEST TO 3% OVER 2002 APPROVED BUDGE APPORPRIATIONS. • 6463 Repair and Maintenance Charges • $37,782 Amount represents 3% over the 2002 appropriation. PERSONNEL LEVELS Full Time 1 Full Time Fire Chief 1 Full Time Secretary Part-time and Volunteer 40 Volunteer Firefighters 3 Evening Inspectors* 2 Day Inspectors* 1 Fire Education Officer* 1 Training Officer* 2 Custodians* 1 Asst. Fire Chief* *All are volunteer firefighters in addition to their duties as inspectors, training officer and custodian s for these assignments are in addition to being olunteer firefighters. g g Volunteer firefighters receive monthly compensation for the extra time involved with the additional work done. • CAPITAL OUTLAY, Item Fire Pagers Qty: 20 Unit Cost: $475 Less Trade -in: $ -0- Total Cost: $9,500 Hurst Combi Tool Spreader Qty: 1 Unit Cost: $5,400 Less Trade -in: -0- Total Cost: $5,400 Hurst Xtractor Cutter Qty: 1 Unit Cost: $4,500 Less Trade -in: $ -0- Total Cost: $4,500 • Computers Qty: 2 Unit Cost: $1,600 • Less Trade -in: $ -0- Total Cost: $3,200 Printers Qty: 2 Unit Cost: $400 Less Trade -in: $ -0- Total Cost: $800 Crossband Repeaters Qty: 4 Unit Cost: $1,400 Less Trade -in: $ -0- Total Cost: $5,600 Handi Talkies Qty: 2 Unit Cost: $2,500 Less Trade -in: $ -0- Total Cost: $5,000 21/2" Angus fire hose • Qty: 50 Unit Cost: $290 Less Trade -in: $ -0- Total Cost: $14,500 • CITY OF BROOKLYN CENTER FUND 10100 GENERAL FUND DEPT /DIV NO.: '` 4 K g22t0 #(Fk IEPARTMENT Obj Description -42210 2000 2001 2002 2002 2003 2003 2003 Pagel Actual Actual Budget To Date Request Recommend Adopt PERSONAL SVS • WAGES AND SALARIES 6101 FT -Wages and Salaries $ 40,605 $ 43,702 $ 38,884 $ 21,536 $ 70,365 6102 FT- Overtime 6103 PT -Wages and Salaries $ 200,216 $ 202,691 $ 221,450 $ 101,080 $ 207,249 6104 PT- Overtime 6105 TEMP -Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp -Coord $ 900 $ 978 $ 791 $ 567 $ 1,212 6123 PERA -FT Emp -Pot &Fire $ 3,742 $ 3,829 $ 3,616 $ 2,003 $ 3,725 6124 PERA- Defined Contribution 6125 FICA- Medicare $ 14,194 $ 14,544 $ 16,941 $ 7,238 $ 19,005 6127 Fire Relief Association $ 120,175 $ 118,508 $ 118,508 $ 119,508 EMPLOYEE BENEFITS 6131 Ins/Cafeteria Plan Contribution, $ 5,092 $ 6,618 $ 2,820 $ 3,982 $ 3,000 OTHER PAYMENTS 6141 Unemplyment Comp OTHER INSURANCE 6151 Workers Comp Ins $ 6,819 $ 7,040 $ 11,838 $ 863 $ 11,838 SUBTOTAL PERSONAL $ 391,743 $ 397,910 $ 414,848 $ 137,269 $ 435,902 $ $ SVS 2000 2001 2002 2002 2003 2003 2003 Actual Actual Budget To Date Request Recommend Adopt SUPPLIES OFFICE SUPPLIES 6201 Office Supplies $ 628 $ 704 $ 800 $ 289 $ 800 6202 Copying Supplies $ 113 6203 Books/Reference Mateirals $ 4,594 $ 3,497 $ 5,000 $ 5,000 6204 Stationary Supplies • OPERATING SUPPLIES 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip $ 16,251 $ 18,653 $ 17,400 $ 5,935 $ 18,000 6215 Shop Materials 6216 Chemicals/Chemical Products 6217 Safety Supples $ 393 $ 600 $ 600 6218 Welding Supplies 6219 General Operating Supplies $ 17,150 $ 19,653 $ 19,000 $ 13,299 $ 20,000 REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles $ 20 $ 192 6222 Tires 6223 Buildings & Facilities 6224 Street Maint Materials 6225 Park & Landsacpe Materials $ 265 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Trailway Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other $ 237 SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip $ 845 $ 1,162 $ 500 $ 1,919 $ 600 SUBTOTAL SUPPLIES $ 39,668 $ 44,584 $ 43,300 $ 21,747 $ 45,000 $ $ 9113/2002 2003 Budget Obi Description -42210 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning • 6303 Legal 6305 Medical Svs $ 1,533 $ 6,623 $ 4,500 $ 263 $ 5,500 6306 Personnel/Labor Relations 6307 Professional Svs $ 300 $ 300 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone /Pager $ 6,443 $ 6,870 $ 5,500 $ 2,535 $ 5,665 6322 Postage 6323 Radio Communications $ 4,385 $ 13,170 $ 4,630 $ 4,808 $ 4,769 6329 Other Communication Svs TRANSPORTATION 6331 Travel Exp /Mileage $ 200 $ 50 $ 200 6332 Contracted Transportation 6333 Freight/Drayage 6339 Other Transporation Exp ADVERTISING 6341 Personnel 6342 Legal Notices 6343 Other Notices 6349 Other Advertising PRINTING /D U P L I CATI N G 6351 Printing Svs 6352 Micro - filming Svs INSURANCE 6361 General Liability 6362 Property Damage $ 377 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds • 6369 UTILITY SERVICES UTILITY SERVI CES 6381 Electric $ 14,769 $ 15,945 $ 14,700 $ 5,262 $ 14,700 6382 Gas $ 8,668 $ 24,723 $ 35,800 $ 10,417 $ 35,800 6383 Water $ 1,214 $ 1,559 $ 930 $ 256 $ 930 6384 Refuse Disposal $ 709 $ 1,550 $ 1,500 6385 Sewer $ 1,298 $ 1,876 $ 1,800 $ 416 $ 1,800 6386 Storm Sewer $ 118 $ 262 $ 500 6387 Heating oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs 6402 Equipment Svs $ 164 $ 256 $ 6403 Buildings and Facilities Maint Svs $ 912 6404 Street Maint Svs 6405 Park and Landscape Svs 6407 Traffic Control Maint Svs 6408 Communication/Information Sv: $ 5,325 $ 1,938 $ 4,000 $ 4,000 6409 Other Repair and Maint Svs $ 2,030 $ 53 RENTALS 6411 Land 6412 Buildings/Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • 8/13/2002 2003 Budget Obi Description -42210 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICES /LICENSES /FEES 6421 Software License 6422 Software Maint $ 560 $ 560 $ 560 6423 LOGIS Charges • 6428 Protection Svs MISCELLANEOUS 6431 Special Events 6432 Conferences and Schools $ 17,362 $ 13,277 $ 18,600 $ 4,822 $ 18,600 6433 Meeting Exp $ 75 6434 Dues and Subscriptions $ 1,696 $ 1,236 $ 2,050 $ 940 $ 2,050 6435 Credit Card Fees 6436 Uncollectible Checks 6437 Check Verification 6438 Cash Short/(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards/Settlements 6443 Prize Awards /Expense Reimb $ 1,071 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges $ 1,366 6448 Boarding Charges - Prisioner 6449 Other Contractual Svs CENTRAL GARAGE CHARGES 6461 Fuel Charges $ 5,139 $ 5,339 $ 5,144 $ 1,956 $ 5,298 6462 FixedCharges $ 51,960 $ 62,977 7 $ 67,110 $ 29,277 $ 69,120 6463 Repair and Maint Charges $ 43,624 $ 30,716 $ 36,682 $ 36,058 $ 37,782 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Engineering Service Transfer In 6473 Storm Sewer Trannfer In 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out 6477 Capital Project Transfer Out • ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales- Taxable 5585 Other Cost of Sales - Nontaxable 5586 Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTS /EXPENSES 6491 Merchandise - Purchase for Resale 5592 Cast of Sales -Food 5595 Cost of Sales - Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 165,773 $ 179,734 $ 204,056 $ 99,171 $ 209,074 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements 6540 Equip and Machinery $ 60,256 $ 43,208 $ 46,000 $ 25,778 $ 48,500 6550 Motor Vehicles 6560 Furniture 6570 Office Equip $ 5,622 6580 Information Systems 6590 Leases • SUBTOTAL CAPITAL $ 65,878 $ 43,208 $ 46,000 $ 25,778 $ 48,400 $ $ OUTLAY 8/132002 2003 Budget Obi Description -42210 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal 6603 • INTEREST 6611 Bond Interest 6612 Other Debt Interest 6613 AGENTIISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ $ $ $ $ $ $ SERVICE TOTAL BUDGET -42210 $ 663,062 $ 665,436 $ 708,204 $ 283,965 $ 738,376 $ $ • • 8/132002 2003 Budget • City of Brookryn Center 2003 Budget DEPARTMENT/DIVISION /ACTIVITY SUPPORT WORKSHEET FUND: General Fund -10100 DEPT/DIVISION /ACTIVITY: Emergency Preparedness -42510 PROFILE The purpose of the Emergency Preparedness Division is to have a plan in place that will allow the city to continue to operate should there be a large man-made or natural disaster. This plan will allow the city to quickly request State or Federal assistance more readily after a disaster. The Fire Chief, who divides his time as needed between the Fire Department and Emergency Preparedness, runs the Emergency Preparedness Division. A portion of the full -time wage is assigned to Emergency Preparedness. DEPARTMENTAL GOALS Develop a new simpler to use emergency plan with other members of Hennepin County emergency personnel EXPENDITURE DETAILS • 6201 Office Supplies $400 Provides for all office supplies to include pens, pencils, non -copy paper, printer cartridges for departmental operations. 6203 Books and Reference Materials $500 Provides for emergency management reference materials for plan development. 6217 Safety Supplies $500 Provides for purchase of safety items for emergency activities such as vests, rain gear etc. 6119 General Operating Supplies $1,000 Provides for purchase of sand, sand bags, shovels etc. for emergency activities. 6321 Telephone/Pager $1,500 Provides for one pager and one cellular phone for emergency communications. • 6381 Electric Services $450 Provides for purchase of electric service for four main emergency sirens • 6402 Repair p it and Maintenance Svs- Equipment $5,000 Provides for repair services for sirens. This has been reduced by $2,000 for this year 6408 Repair and Maintenance Svs- Communication/Information Systems $1,000 Provides for a share of the maintenance contract for the communications center. 6432 Conference and Schools $2,000 This provides for the training seminars and workshops in the emergency management area and conference on emergency management. 6432 Dues and Subscriptions $465 Membership in the Emergency Management professional association. PERSONNEL LEVELS Staffing of this activity is a shared function with the Fire Department Fire Chief serving as the emergency management director. The salary is shared between the Fire • Department and the Emergency Preparedness Operations. CAPITAL OUTLAY None Requested • CITY OF BROOKLYN CENTER FUND 10100 GENERAL FUND DEPT /DIV NO.: r fix• q� G EMERGENCY_ PREFAt;JlT1NES5 ` "'` :° °gin g 6111. Obi Description42510 2000 2001 2002 2002 2003 2003 2003 Pagel Actual Actual Budget To Date Request Recommend Adopt PERSONAL SVS WAGES AND SALARIES • 6101 FT -Wages and Salaries $ 27,935 $ 31,177 $ 38,884 $ 17.348 $ 40,051 6102 FT- Overtime 6103 PT -Wages and Salaries 6104 PT- Overtime 6105 TEMP -Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp -Coord 6123 PERA -FT Emp -Pol &Fire $ 2,598 $ 2,900 $ 3,616 $ 1,613 $ 3,725 6124 PERA - Defined Contribution 6125 FICA - Medicare $ 581 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins/Cafeteria Plan Contribution: $ 2,820 $ 3,000 OTHER PAYMENTS 6141 Unemplyment Comp OTHER INSURANCE 6151 Workers Comp Ins $ 589 $ 642 $ 1,112 $ 553 $ 1,534 SUBTOTAL PERSONAL $ 31,122 $ 34,719 $ 46,432 $ 19,514 $ 48,891 $ $ SVS 2 2001 2002 2002 2003 2003 2003 SUPPLIES Actual Actual Budget To Date Request Recommend Adopt OFFICE SUPPLIES 6201 Office Supplies $ 400 $ 400 $ 400 6202 Copying Supplies 6203 Books /Reference Mateirals $ 500 $ 500 6204 Stationary Supplies • OPERATING SUPPLIES 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip 6215 Shop Materials 6216 Chemicals /Chemical Products 6217 Safety Supples $ 590 $ 500 $ 500 6218 Welding Supplies 6219 General Operating Supplies $ 724 $ 937 $ 1,000 $ 293 $ 1,000 REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities 6224 Street Maint Materials 6225 Park & Landsacpe Materials 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Trailway Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip $ 537 $ 153 $ 517 SUBTOTAL SUPPLIES $ 1,661 $ 1,680 $ 2,400 $ 810 $ 2,400 $ • 8/13/2002 2003 Budget Obj Description -42510 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning • 6303 Legal 6305 Medical Svs 6306 Personnel/Labor Relations 6307 Professional Svs 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone/Pager $ 1,878 $ 1,431 $ 1,500 $ 648 $ 1,500 6322 Postage 6323 Radio Communications 6329 Other Communication Svs TRANSPORTATION 6331 Travel Exp /Mileage 6332 Contracted Transportation 6333 Freight/Drayage 6339 Other Transporation Exp ADVERTISING 6341 Personnel 6342 Legal Notices 6343 Other Notices 6349 Other Advertising PRINTING /DUPLICATING 6351 Printing Svs 6352 Micro - filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds • 6369 Other Insurance YSERVI UTILITY SERVICES 6381 Electric $ 281 $ 276 $ 450 $ 118 $ 450 6382 Gas 6383 Water 6384 Refuse Disposa; 6385 Sewer 6386 Storm Sewer 6387 Heating oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs 6402 Equipment Svs $ 5,443 $ 2,346 $ 7,000 $ 3,231 $ 5,000 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs 6407 Traffic Control Maint Svs 6408 Communication /Information Svc $ 1 $ 768 $ 1,000 $ 1,000 6409 Other Repair and Maint Svs RENTALS 6411 Land 6412 Buildings/Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • 8/13/2002 2003 Budget Obi Description -42510 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt S ERVICES/LICEN S ES /FEES 6421 Software License 6422 Software Maint 6423 LOGIS Charges 6428 Protection Svs • MISCELLANEOUS 6431 Special Events 6432 Conferences and Schools $ 1,391 $ 1,685 $ 2,000 $ 2,000 6433 Meeting Exp 6434 Dues and Subscriptions $ 570 $ 341 $ 465 $ 600 $ 465 6435 Credit Card Fees 6436 Uncollectible Checks 6437 Check Verification 6438 Cash Short/(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards /Settlements 6443 Prize Awards /Expense Reimb 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges- Prisioner 6449 Other Contractual Svs CENTRAL GARAGE CHARGES 6461 Fuel Charges 6462 FixedCharges 6463 Repair and Maint Charges 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Engineeering Service Transfer In 6473 Storm Sewer Trasnfer In 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out 6477 Capital Project Transfer Out • ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales - Taxable 5585 Other Cost of Sales- Nontaxable 5586 Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTS /EXPENSES 6491 Merchandise - Purchase for Resale 5592 Cost of Sales -Food 5595 Cost of Sales - Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 10,563 $ 6,847 $ 12,415 $ 4,597 $ 10,415 $ - $ - OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements 6540 Equip and Machinery 6550 Motor Vehicles 6560 Furniture 6570 Office Equip 6580 Information Systems 6590 Leases SUBTOTAL CAPITAL $ $ $ $ $ $ $ OUTLAY 8/132002 2003 Budget Obi Description -42510 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal • 6603 INTEREST 6611 Bond Interest 6612 Other Debt Interest 6613 AGENT /ISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ _ $ $ $ $ $ SERVICE TOTAL BUDGET -42510 $ 43,346 $ 43,246 $ 61,247 $ 24,921 $ 61,706 $ $ • • 8/132002 2003 Budget General Fund Expenditure Detail By Department/Division /Activity Public Works 43110 - Public Works Administration 43120 - Public Works Engineering Svs 43220 - Street Maintenance 43221 - Traffic Control 45201 -Park Maintenance 45204 - Forestry • City of Brook&n Center 2003 Budget DEPARTMENT /ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT /ACTIVITY/PROJECT: Public Works Administration - 43110 PROFILE This activity provides administrative planning and oversight for the Public Works Department. The Public Works Department, as organized in 2002, comprised several divisions, including engineering, streets, parks, central garage, and the four public utilities. Each of these divisions was further subdivided into operating activities such as water operations or park ground maintenance. For 2003, these operating divisions have been consolidated into engineering services g g , street maintenance, park maintenance, water operations, sanitary sewer operations, storm sewer operations and street lighting operations. A study is currently underway to formalize the reorganization of the public works department such that service can be delivered in a more effective and efficient manner. This request reflects a status quo for the department until such time as the study has been completed and plans are made to implement. • DEPARTMENTAL GOALS * Ensure completion of divisional oval goals b the respective division supervisors. * y p .. p. Provide coordination, management and support to other divisions within the Public ublic Works Department. * Identify infrastructure needs and develop funding mechanisms. * Work proactively to support development and redevelopment activities. * Design public improvements so as to act as a catalyst for community and neighborhood improvements. EXPENDITURE DETAILS 6307 Professional Services $5,000 The cost of a safety consultant to provide specialized required safety training such as confined spaces, trenching, personal protective equipment, lockout/tag -out, respirators, etc., mandated by OSHA. Also monitors inspections and record keeping of special equipment such as hoists, chains, pulleys, aerials equipment, etc. Training is provided to 43 full time and 25 part time employees, as well as employees of other departments who also work in these areas. 6321 Telephone/Pager • $360 • Provides for cellular telephone services for Public Works Administrative personnel to maintain contact with supervisors and inspectors in the filed. 6421 Software License $1,500 The cost of upgrading the departmental software license to latest version for CAD and ArcView. This software is used to maintain the City's base map, prepare thematic and special purpose maps and develop plans for neighborhood street and other construction projects. PERSONNEL LEVELS 1 Public Works Director 1 Public Works Specialist 1 Public Works Administrative Aide CAPITAL OUTLAY None requested • • CITY OF BROOKLYN CENTER FUND 10100 GENERAL FUND DEPT /DIV NO.:; .. a 43ft0 ' PABf .IC;thtORKSAt1MfNISTRAT[Ol![�� ... ., w _.` Obj Description -43110 2000 M 2001 2002 2002 2003 2003 2003 Page 1 Actual Actual Budget To Date Request Recommend Adopt PERSONAL SVS • WAGES AND SALARIES 6101 FT -Wages and Salaries $ 152,508 $ 150,193 $ 180,887 $ 47,106 $ 189,439 6102 FT- Overtime 6103 PT -Wages and Salaries 6104 PT- Overtime 6105 TEMP -Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp-Basic 6122 PERA -FT Emp -Coord $ 7,944 $ 7,653 $ 10,003 $ 2,155 $ 10,476 6123 PERA -FT Emp -Pol &Fire 6124 PERA - Defined Contribution 6125 FICA - Medicare $ 11,550 $ 11,188 $ 13,828 $ 3,502 $ 14,492 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins/Cafeteria Plan Contribution; $ 14,683 $ 15,366 $ 16,920 $ 5,357 $ 18,000 OTHER PAYMENTS 6141 Unemplyment Comp OTHER INSURANCE 6151 Workers Comp Ins $ 815 $ 651 $ 1,198 $ 212 $ 1,492 SUBTOTAL PERSONAL $ 187,500 $ 185,051 $ 222,836 $ 58,332 $ 233,899 $ $ SVS 2000 2001 2002 2002 2003 2003 2003 SUPPLIES Actual Actual Budget To Date Request Recommend Adopt OFFICE SUPPLIES 6201 Office Supplies 6202 Copying Supplies 6203 Books/Reference Mateirals $ 160 $ 6204 Stationary Supplies • OPERATING SUPPLIES 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip 6215 Shop Materials 6216 Chemicals/Chemical Products 6217 Safety Supples $ 88 6218 Welding Supplies 6219 General Operating Supplies $ 193 $ 1,875 $ 500 $ 307 $ 500 REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities 6224 Street Maint Materials 6225 Park & Landsacpe Materials 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Trailway Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip SUBTOTAL SUPPLIES $ 441 $ 1,875 $ 500 $ 307 $ 500 $ $ • 8/132002 2003 suaBot Obi Description43110 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning • 6303 Legal 6305 Medical Svs 6306 Personnel/Labor Relations 6307 Professional Svs $ 4,000 $ 5,000 $ 5,000 $ 5,000 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone /Pager $ 54 $ 360 6322 Postage 6323 Radio Communications 6329 Other Communication Svs TRANSPORTATION 6331 Travel Exp/Mileage $ 134 $ 186 $ 150 $ 77 $ 360 6332 Contracted Transportation 6333 Freight/Drayage $ 56 $ 13 6339 Other Transporation Exp ADVERTISING 6341 Personnel 6342 Legal Notices $ 36 6343 Other Notices 6349 Other Advertising PRINTING/DUPLICATING 6351 Printing Svs $ 383 6352 Micro - filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marina) 6368 Bonds • 6369 Other Insurance UTILITY SERVICES 6381 Electric 6382 Gas 6383 Water 6384 Refuse Disposa; 6385 Sewer 6386 Storm Sewer 6387 Heating oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs 6402 Equipment Svs 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs 6407 Traffic Control Maint Svs 6408 Communication /Information Svs 6409 Other Repair and Maint Svs RENTALS 6411 Land 6412 Buildings /Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • 8/13/2002 2003 Budget Obj Description -43110 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICES/LICENSES/FEES 6421 Software License $ 2,400 $ 1,500 6422 Software Maint 6423 LOGIS Charges • 6428 Protection Svs MISCELLANEOUS 6431 Special Events $ 338 6432 Conferences and Schools $ 928 $ 290 $ 750 $ 750 6433 Meeting Exp 6434 Dues and Subscriptions $ 863 $ 908 $ 900 $ 30 $ 900 6435 Credit Card Fees 6436 Uncollectible Checks 6437 Check Verification 6438 Cash Shorti(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards /Settlements 6443 Prize Awards /Expense Reimb 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges - Prisioner 6449 Other Contractual Svs $ 833 CENTRAL GARAGE CHARGES 6461 Fuel Charges 6462 FixedCharges 6463 Repair and Maint Charges 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Engineeering Service Transfer In 6473 Storm Sewer Trasnfer In 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out • 6477 Capita! Project Transfer Out ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales - Taxable 5585 Other Cost of Sales- Nontaxable 5586 Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTSIEXPENSES 6491 Merchandise - Purchase for Resale 5592 Cost of Sales -Food 5595 Cost of Sales - Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 2,868 $ 5,767 $ 9,200 $ 5,494 $ 8,870 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements 6540 Equip and Machinery 6550 Motor Vehicles 6560 Furniture 6570 Office Equip 6580 Information Systems $ 2,149 $ 6,600 $ • 6590 Leases SUBTOTAL CAPITAL $ 2,149 $ _ $ 6,600 $ OUTLAY 8/132002 2003 Budget Obj Description43110 2000 2001 2002 2002 2003 2003 Page 4 2003 Pa 9 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal • 6603 INTEREST 6611 Bond Interest 6612 Other Debt Interest 6613 AGENT/ISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ $ $ $ $ $ $ SERVICE TOTAL BUDGET -43110 $ 192,958 $ 192,693 $ 239,136 $ 64,133 $ 243,269 $ $ • 8/132002 2003 Budget • City of Brooklyn Center 2003 Budget DEPARTMENT/ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT /ACTIVITY/PROJECT: Public Works Engineering Services- 43120 PROFILE This division provides engineering support services for street reconstruction and other capital improvements; administration of the City's state aid street system; traffic engineering, mapping, review of proposed developments and plats; development of special assessments rolls; and general office and fieldwork services such as surveying, inspection and public information. A change from previous budgets will now account for all labor and support service costs (office supplies, operating supplies, communications services, etc.) in this division. Rather than transfer these costs at project completion and then transfer a labor reimbursement back to the general fund, costs will be accounted for and maintained within the general fund. This will be considered a contribution towards the neighborhood street improvement projects from the general fund. DEPARTMENTAL GOALS * Collect and process information for proposed street and utility improvements. * Perform design and contract administration for the 2003 neighborhood street and utility projects * Collect and process information for other city improvement projects. * Conduct special studies as needed. * Review proposed developments and plats. * Inspect city improvement projects. EXPENDITURE DETAILS 6103 Wales of Part -Time Emnlovees $4,045 Seasonal, part-time, or intern employees who provide assistance in routine engineering tasks such as traffic counting, sight distance surveys, mapping, and general office tasks. 6307 Professional Services 5,000 Services of consultants to provide assistance in special studies. Increased to $5,000 to provide for a one to two year project to review traffic signal timing and preparation of new signal timing sheets and schematics. • • 6432 Conferences and Schools $2,500 Increased to $2,500. Employee turnover requires an increased amount of training in AutoCAD and project design as well as Mn/DOT materials certifications. PERSONNEL LEVELS 1 City Engineer 1 Engineering Technician 4 3 Engineering Technician 3 1 Engineering Technician 2 1 Engineering Secretary CAPITAL OUTLAY Item Traffic Counter Qty: I Unit Cost: $3,000 Less Trade -in: $ -0- Total Cost: $3,000 Computer- Enhanced • Qty: 1 Unit Cost: $2,500 Less Trade -in: $ -0- Total Cost: $2,500 Station Survey Equipment Qty: 1 Unit Cost: $6,000 Less Trade -in: $ -0- Total Cost: $6,000 • CITY OF BROOKLYN CENTER FUND 10100 GENERAL FUND DEPTIDIV NO... Obi Description-43120 2000 2001 2002 2002 2003 2003 2003 Page I Actual Actual Budget To Date Request Recommend Adopt PERSONAL SVS • WAGES AND SALARIES 6101 FT-Wages and Salaries $ 344,690 $ 339,165 $ 331,393 $ 85,487 $ 349,638 6102 FT-Overtime $ 241 $ 266 $ 1,177 6103 PT-Wages and Salaries $ 3,893 $ 6,346 $ 4,045 $ 2,779 $ 4,045 6104 PT-Overtime $ 229 $ 94 6105 TEMP-Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS-NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA-FT Emp-Basic $ 485 6122 PERA-FT Emp-Coord $ 17,579 $ 17,386 $ 18,326 $ 4,214 $ 19,335 6123 PERA-FT Emp-PoI&Fire 6124 PERA-Defined Contribution 6125 FICA-Medicare $ 27,355 $ 27,648 $ 25,351 $ 7,430 $ 26,748 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins/Cafeteria Plan Contribution $ 31,577 $ 33,291 $ 39,480 $ 17,447 $ 42,000 OTHER PAYMENTS 6141 Unemplyment Comp $ 1,348 $ 4,492 OTHERINSURANCE 6151 Workers Comp Ins $ 2,724 $ 2,449 $ 2,975 $ 909 $ 3,054 SUBTOTAL PERSONAL $ 428,773 $ 427,993 $ 421,570 $ 123,935 $ 444,820 SVS 2000 2001 2002 2002 2003 2003 2003 SUPPLIES Actual Actual Budget To Date Request Recommend Adopt OFFICE SUPPLIES 6201 Office Supplies $ 32 $ 57 6202 Copying Supplies 6203 Books/Reference Mateirals $ 164 $ 85 6204 Stationary Supplies $ 263 • OPERATING SUPPLIES 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip $ 245 6215 Shop Materials 6216 Chemicils/Chemical Products 6217 Safety Supples $ 118 $ 250 $ 500 $ 151 $ 500 6218 Welding Supplies 6219 General Operating Supplies $ 3,772 $ 1,561 $ 3,500 $ 2,361 $ 3,500 REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities 6224 Street Maint Materials 6225 Park & Landsacpe Materials 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 TraiKvay Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip SUBTOTAL SUPPLIES $ 4.086 $ 1,953 $ 4,000 $ 3,020 $ 4,000 $ $ 8/1312002 2003 Budget Obj Description -43120 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning • 6303 Legal 6305 Medical Svs 6306 PersonneULabor Relations 6307 Professional Svs $ 185 $ 36 $ 5,000 $ 12,264 $ 5,000 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone /Pager $ 28 $ 2,687 $ 209 6322 Postage 6323 Radio Communications $ 776 6329 Other Communication Svs TRANSPORTATION 6331 Travel Exp /Mileage $ 26 $ 221 $ 250 $ 139 $ 360 6332 Contracted Transportation 6333 Freight/Drayage $ 25 6339 Other Transporation Exp $ 8 ADVERTISING 6341 Personnel 6342 Legal Notices 6343 Other Notices 6349 Other Advertising PRINTING/DUPLICATING 6351 Printing Svs 6352 Micro - filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds • 6369 UTILITY SERVICES UTILITY SERVICES 6381 Electric 6382 Gas 6383 Water 6384 Refuse Disposa; 6385 Sewer 6386 Storm Sewer 6387 Heating oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs 6402 Equipment Svs $ 359 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs 6407 Traffic Control Maint Svs 6408 Communication/information Sv: $ 594 $ 800 $ 585 $ 800 6409 Other Repair and Maint Svs RENTALS 6411 Land 6412 Buildings/Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • 9/132002 2003 Budget Obi Description -43120 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICES/LICENSES/FEES 6421 Software License 6422 Software Maint 6423 LOGIS Charges • 6428 Protection Svs MISCELLANEOUS 6431 Special Events 6432 Conferences and Schools $ 1,026 $ 3,022 $ 2,500 $ 1,919 $ 2,500 6433 Meeting Exp 6434 Dues and Subscriptions $ 540 $ 414 $ 1,000 $ 1,000 6435 Credit Card Fees 6436 Uncollectible Checks 6437 Check Verification 6438 Cash Shorti(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards /Settlements 6443 Prize Awards/Expense Reimb 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges- Prisioner 6449 Other Contractual Svs $ 2,000 $ 6,603 CENTRAL GARAGE CHARGES 6461 Fuel Charges $ 2,016 $ 1,924 $ 2,048 $ 356 $ 2,109 6462 FixedCharges $ 10,743 $ 7,431 $ 12,400 $ 3,708 $ 12,772 6463 Repair and Maint Charges $ 3,069 $ 4,662 $ 2,859 $ 1,849 $ 2,945 6464 Multi -use Charges $ 18,400 $ 18,952 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Engineeering Service Transfer in 6473 Storm Sewer Trasnfer In 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out • 6477 Capital Project Transfer Out ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales - Taxable 5585 Other Cost of Sales-Nontaxable 5586 Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTS/EXPENSES 6491 Merchandise - Purchase for Resale 5592 Cost of Sales -Food 5595 Cost of Sales - Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 20,252 $ 27,784 $ 45,257 $ 21,388 $ 46,438 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements $ 28 6540 Equip and Machinery $ 2,895 $ 3,000 6550 Motor Vehicles 6560 Furniture 6570 Office Equip $ 1,480 6580 Information Systems $ 2,788 $ 16,345 $ 11,100 $ 6,000 0 6,590 Leases SUBTOTAL CAPITAL $ 5,683 $ 17,825 $ 11,100 $ 28 $ 9,000 OUTLAY 8/132002 2003 Budget Obj Description -43120 2000 2001 2002 2002 2003 2003 Page 4 2003 DEBT SERVICE Actual Actual Budget To Date Request Recommend Adopt PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal 0 6603 INTEREST 6611 Bond Interest 6612 Other Debt Interest 6613 AGENTASSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ $ $ $ $ $ $ SERVICE TOTAL BUDGET -43120 $ 458,794 $ 475,555 $ 481,927 $ 148,371 $ 504,258 $ $ • • 8/13/2002 2003 Budget • City of Brooklyn Center 2003 Budget DEPARTMENT/ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT /ACTIVITY/PROJECT: Public Works Street Maintenance - 43220 PROFILE This division provides for the maintenance of city streets, sidewalks and trails. The activities include patching, sealcoating, crack sealing, sweeping, minor sidewalk repair and the cost of operating and maintaining the trail light system. With the consolidation of activities under one division, costs, requests and recommendation include all street maintenance costs like snow and ice control. DEPARTMENTAL GOALS * Sweep all streets at least twice in 2003. * Patch and crack seal streets according to Pavement Management Program standards. * Sealcoat three high volume streets, and micro surface two residential streets and one segment of bicycle trail. • * Overlay trails to maintain integrity. * Maintain trail light system. * Provide for public safety by maintaining an efficient high performance snow and ice control operation. * Continually refine snow plowing plan to best utilize operators and equipment. * Following each snowfall event in excess of 2.5" all arterial and collector streets along with all intersections are to be cleared by 7:00 a.m. * Following each snowfall event in excess of 2.5" all streets will be plowed to full width within 12 hours. * Continue to use straight salt to limit maintenance problems and reduce environmental dumping concerns. EXPENDITURE DETAILS 6217 Safety Supplies $3,500 The cost of 11 employees reimbursement for required personal protective equipment such as safety boots and reflective jackets. Also includes protective equipment for 7 seasonal and 3 supervisory employees, and general safety equipment such as vests, reflective rain gear, masks, respirators, safety gloves, and first aid supplies. New reflective vest and clothing requirements will greatly increase the cost of those items and the frequency of their replacement. 6219 Operating Supplies $3,500 • Includes various supplies such as propane, paper for crack sealing, gloves, etc. 6224 Street Maintenance Materials $105,000 This item represents the bulk of the materials used to maintain City streets, alleys and sidewalks and the storm sewer system: hot mix, cold mix, road oil, crack sealant, sand, rock, concrete, catch basin grates, rings, etc. Includes sand and salt for winter ice and snow control activities. In an average year we purchase 1500 tons of salt. In previous years, salt averaged $28 /ton. The expected price is $34 -35 /ton for 2003. The request includes and increase to $45,000 for salt. 6226 Sign and Striping Materials $1,000 Provides for sign making materials and street striping materials. 6449 Other Contractual Service $19,000 Includes $19,000 for trail overlays or extensions. Also includes the cost of monthly or as- needed rental of barricades and specialized signs, placement of temporary stop signs and rental of coveralls for organized employees as necessary and requested. 6530 Improvements $90,000 Provides for annual sealcoating program. In the past, streets were automatically • sealcoated on average every seven to eight years, unless they were scheduled to be reconstructed within that time period. In 2000, the revised Pavement Management Program was fully implemented. The emphasis is now on focusing maintenance resources on streets which have been recently reconstructed, or streets which have substantial structural integrity remaining. Maintenance may be crack - sealing, overlaying, sealcoating, or micro surfacing. PERSONNEL LEVELS 1 Public Works Superintendent 1 Public Works Administrative Technician 7 Maintenance II CAPITAL OUTLAY Item Network Printer Qty: 1 Unit Cost: $2,000 Less Trade -in: $ -0- Total Cost: $2,000 Sealcoating Program • Qty: 1 Less Trade -in: $ -0- • Total Cost: $90,000 • CITY OF BROOKLYN CENTER FUND 10100 GENERAL FUND DEPTIDIV NO.: LIO_WQRKSA Obi Description-43220 2000 2001 2002 2002 2003 2003 2003 Pagel Actual Actual Budget To Date Request Recommend Adopt PERSONALSVS • WAGES AND SALARIES 6101 FT-Wages and Salaries $ 401,149 $ 419,465 $ 378,726 $ 192,778 $ 389,918 $ $ 6102 FT-Overtime $ 18,997 $ 23,869 $ 23,287 $ 12,098 $ 24,287 $ $ 6103 PT-Wages and Salaries $ 30,413 $ 17,706 $ 32,586 $ 7,227 $ 32,586 $ $ 6104 PT-Overtime $ - $ $ $ $ $ $ 6105 TEMP-Wages and Salaries $ $ $ $ $ $ $ 6107 Commissions & Boards $ $ $ $ $ $ $ OTHER PAYMENTS-NON INS 6111 Severance Payments $ $ $ $ $ $ $ RETIREMENT CONTRIBUTIONS 6121 PERA-FT Emp-Basic $ $ - $ - $ $ $ $ 6122 PERA-FT Emp-Coord $ 21,693 $ 23,085 $ 24,032 $ 11,236 $ 22,673 $ $ 6123 PERA-FT Emp-PoI&Fire $ - $ $ $ $ $ $ 6124 PERA-Defined Contribution $ . $ $ $ $ $ $ 6125 FICA-Medicare $ 34,808 $ 36,092 $ 33,246 $ 16,506 $ 31,367 $ $ 6127 Fire Relief Association $ - $ $ $ $ $ $ EMPLOYEE BENEFITS 6131 Ins/Cafeteria Plan Contribution: $ 37,999 $ 40,367 $ 50,760 $ 23,383 $ 54,000 $ $ OTHER PAYMENTS 6141 Unemplyment Comp $ - $ 247 $ $ - $ - $ $ OTHERINSURANCE 6151 Workers Comp Ins $ 10,287 $ 10,010 $ 16,355 $ 7.865 $ 15,920 $ $ SUBTOTAL PERSONAL $ 555,346 $ 570,841 $ 558,992 $ 271,093 $ 570,751 $ $ SVS 2000 2001 2002 2002 2003 2003 2003 SUPPLIES Actual Actual Budget To Date Request Recommend Adopt OFFICE SUPPLIES 6201 Office Supplies $ $ $ $ $ $ $ 6202 Copying Supplies $ $ $ $ $ $ $ 6203 Books/Reference Mateirals $ $ 76 $ $ $ $ $ 6204 Stationary Supplies $ $ - $ $ $ $ $ OPERATING SUPPLIES 6211 Cleaning Supplies $ $ $ $ $ $ $ 6212 Motor Fuels $ $ $ $ $ $ $ 6213 Lubricants and Additives $ $ $ $ $ $ $ 6214 Cloth and Personal Equip $ $ $ $ $ $ $ 6215 Shop Materials $ $ $ $ $ $ $ 6216 Chemicals/Chemical Products $ $ $ $ $ $ $ 6217 Safety Supples $ 1,817 $ 2,707 $ 3,500 $ 1,053 $ 3,500 $ $ 6218 Welding Supplies $ - $ - $ - $ - $ - $ $ 6219 General Operating Supplies $ 2,881 $ 4,014 $ 3,500 $ 1,176 $ 3,500 $ $ REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles $ $ $ $ $ $ $ 6222 Tires $ $ $ $ $ $ $ 6223 Buildings & Facilities $ $ $ $ $ $ $ 6224 Street Maint Materials $ 122,223 $ 121,454 $ 105,000 $ 48,666 $ 105,000 $ $ 6225 Park & Landsacpa Materials $ - $ 53 $ 500 $ - $ 500 $ $ 6226 Sign & Striping Materials $ 1,284 $ 1,031 $ 1,000 $ $ 1,000 $ $ 6227 Paint Supplies $ - $ $ $ $ $ $ 6231 Athletic Field Supplies $ - $ $ $ $ $ $ 6232 Traitway Supplies $ 10,000 $ $ $ $ $ $ 6233 Court Supplies $ $ $ $ $ $ $ 6235 UtlitY System Supplies $ $ $ $ $ $ $ 6236 DARE Supplies $ $ $ $ $ $ $ 6237 Laundry Supplies $ $ $ $ $ $ $ 6239 Other $ 151 $ 536 $ $ $ $ $ SMALL TOOLS AND MINOR EQUIP 6241 Small Tools $ 1.000 $ 1,019 $ 1,000 $ 206 $ 1.000 $ $ 6242 Minor Equip $ - $ 88 $ . $ - $ - $ $ SUBTOTAL SUPPLIES $ 139,356 $ 130,978 $ 114,500 $ 51,101 $ 114,500 $ $ SAV2002 2003 Budget Obj Description -43220 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs $ $ $ $ $ $ $ 6302 Arch, Eng and Planning $ $ $ $ $ $ $ • 6303 Legal $ $ 75 $ $ $ $ $ 6305 Medical Svs $ _ $ _ $ $ $ $ $ 6306 Personnel/Labor Relations $ $ $ $ $ $ $ 6307 Professional Svs $ $ 109 $ $ $ $ $ 6308 Charter Commission $ $ $ $ $ $ $ 6309 Human Rights Commission $ $ - $ $ $ $ $ COMMUNICATIONS 6321 Telephone/Pager $ $ 80 $ $ 356 $ $ $ 6322 Postage $ $ - $ $ $ $ $ 6323 Radio Communications $ $ 2.218 $ $ $ $ $ 6329 Other Communication Svs $ $ $ $ $ $ $ TRANSPORTATION 6331 Travel Exp/Mileage $ 11 $ $ $ $ $ $ 6332 Contracted Transportation $ _ $ $ $ $ $ $ 6333 Freight/Drayage $ $ $ $ $ $ $ 6339 Other Transporation Exp $ $ $ $ $ $ $ ADVERTISING 6341 Personnel $ $ $ $ $ $ $ 6342 Legal Notices $ 60 $ $ $ $ $ $ 6343 Other Notices $ $ $ $ $ $ $ 6349 Other Advertising $ $ $ $ $ $ $ PRINTING /DUPLICATING 6351 Printing Svs $ $ $ $ $ $ $ 6352 Micro-filming Svs $ $ $ $ $ $ $ INSURANCE 6361 General Liability $ $ $ $ $ $ $ 6362 Property Damage $ $ $ $ $ $ $ 6363 Motor Vehicles $ $ $ $ $ $ $ 6364 Dram Shop $ $ 6365 Errors and Omissions $ $ $ $ $ $ $ 6366 Machinery Breakdown $ $ $ $ $ $ $ 6367 Equipment (Inland Marine) $ $ $ $ $ $ $ 6368 Bonds $ $ $ $ $ $ $ • 6369 Otherinsu R $ $ $ $ $ $ $ UTILITY SERVICES 6381 Electric $ $ $ $ 11 $ $ $ 6382 Gas $ $ $ $ $ $ $ 6383 Water $ $ $ $ $ $ $ 6384 Refuse Disposal $ 1,765 $ 2,840 $ 5,000 $ 483 $ 5,000 $ $ 6385 Sewer $ $ $ $ $ $ $ 6386 Storm Sewer $ $ $ $ $ $ $ 6387 Heating oil $ $ $ $ $ $ $ 6388 Hazardous Waste Disposal $ $ $ $ $ $ $ 6389 Street Lights $ $ $ $ $ $ $ CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs $ $ $ $ $ $ $ REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs $ $ $ $ $ $ $ 6402 Equipment Svs $ $ $ $ $ $ $ 6403 Buildings and Facilities Maint S $ $ $ $ $ $ $ 6404 Street Maint Svs $ $ $ $ $ $ $ 6405 Park and Landscape Svs $ $ $ $ $ $ $ 6407 Traffic Control Maint Svs $ $ $ $ $ $ $ 6408 Communication/Information Sv: $ 1,779 $ $ 2,100 $ 1,598 $ 2,100 $ $ 6409 Other Repair and Maint Svs $ 215 $ $ $ $ $ $ RENTALS 6411 Land $ $ $ $ $ $ $ 6412 Buildings/Facilities $ $ $ $ $ $ $ 6413 Office Equip $ $ $ $ $ $ $ 6414 MIS Equip $ $ $ $ $ $ $ 6415 Other Equipment $ $ $ $ $ $ $ 6416 Machinery $ _ $ _ $ _ $ $ $ $ 6417 Uniforms $ $ $ $ $ $ $ 6419 Other Rental Exp $ $ $ $ $ $ $ • 8/14/2002 2003 Budget Obi Description -43220 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICES/LICENSES/FEES 6421 Software License $ $ $ 6422 Software Maint $ $ $ $ $ $ $ $ $ $ $ 6423 LOGIS Charges $ _ $ - 6428 Protection Svs $ $ $ $ $ $ $ i $ $ $ $ $ MISCELLANEOUS 6431 Special Events $ $ $ $ $ $ 6432 Conferences and Schools $ 1,947 $ 1,606 $ 2,250 $ 485 $ 2,250 $ $ $ 6433 Meeting Exp $ 10 $ 6434 Dues and Subscriptions $ 77 $ 119 $ 100 $ 91 $ 100 $ 6435 Credit Card Fees $ $ $ $ $ $ $ $ 6436 Uncollectible Checks $ _ $ $ $ $ $ - 6437 Check Verification $ $ $ $ $ $ $ $ 6438 Cash ShorU(Over) $ _ $ $ $ $ $ - OTHER $ 6441 Auto Licenses, Taxes and Fees $ $ $ $ 16 $ $ $ 6442 Court Awards /Settlements $ $ $ $ $ $ $ 6443 Prize Awards /Expense Reimb $ _ $ _ $ $ $ $ $ ' 6444 Reolcation Exp $ $ $ $ $ $ $ 6445 Lodging Tax $ $ $ $ $ $ $ 6446 $ $ $ $ $ 6447 Towing Charges $ _ $ $ $ $ $ $ $ $ - 6448 Boarding Charges- Prisioner $ _ $ $ $ $ $ 6449 Other Contractual Svs $ CENTRAL GARAGE CHARGES $ 1,811 $ 8,384 $ 19,000 $ 571 $ 19,000 $ $ ' 6461 Fuel Charges $ 22,313 $ 26,138 $ 25,569 $ 6,910 $ 26,336 $ 6462 FixedChar es $ g $ 196,626 $ 200,753 $ 204,735 $ 107,394 $ 210,877 $ $ 6463 Repair and Maint Charges $ 115,008 $ 126,351 $ 122,314 $ 70,519 $ 125,984 $ 6464 Multi -use Charges $ $ $ $ $ $ $ $ 6465 Replacement Charges $ $ 11,885 $ $ $ $ $ TRANSFERS AND OTHER USES 6471 Administrative Service Transfer $ $ $ $ $ $ 6472 Engineeering Service Transfer $ $ $ $ $ $ $ $ 6473 Storrs Sewer Trasnfer In $ _ $ _ $ $ $ $ $ _ 6474 Debt Service Transfer Out $ $ $ $ $ $ $ 6475 Contingency $ $ $ $ $ $ $ 6476 Special Assessment Transfer 0 $ $ $ $ $ $ $ 6477 Capital Project Transfer Out $ $ $ $ $ $ $ • ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor $ $ $ $ $ $ $ 5582 Cost of Sales -Wine $ $ $ $ $ $ $ 5583 Cost of Sales -Beer $ $ $ $ $ $ $ 5584 Other Cost of Sales- Taxable $ $ $ $ $ $ $ 5585 Other Cost of Sales- NontaxablE $ $ $ $ $ $ $ 5586 Cost of Sales -Misc $ $ $ $ $ $ $ 5587 Inventory Variances $ $ $ $ $ $ $ 5588 Merchandise Breakage $ $ $ $ $ $ $ 5589 Delivery Charges $ $ $ $ $ $ $ OTHER MISCELLANEOUS COSTS /EXPENSES 6491 Merchandise - Purchase for Res, $ $ . $ $ $ $ $ 5592 Cost of Sales -Food $ $ $ $ $ $ $ 5595 Cost of Sales - Banquest Exp $ $ $ $ $ $ $ 6494 Depreciation Exp $ $ $ $ $ $ $ 5591 Contractor Pmts - Personal Svs $ $ $ $ $ $ $ 5593 Contractor Pmts - Supplies $ $ $ $ $ $ $ 5594 Contractor Pmts -Other Charges $ $ $ $ $ $ $ 6498 Engineering Fees Reimb $ $ $ $ $ $ $ 6499 Salaries Reimb $ $ $ $ $ $ $ OTHER CHARGES AND SVS SUBTOTAL $ 341,622 $ 380,558 $ 381,068 $ 188,434 $ 391,647 $ $ _ CAPITAL OUTLAY 6510 Land $ _ $ 6520 Buildings and Facilities $ $ $ $ $ $ $ 6530 Improvements $ 89,048 $ 80,919 $ 90,000 $ $ 90,000 $ $ 6540 Equip and Machinery $ 5,587 $ 1,049 $ 1,500 $ $ 2,000 $ $ 6550 Motor Vehicles $ $ $ $ $ $ $ 6560 Furniture $ $ $ $ $ 6570 Office Equip $ $ q P $ $ 6580 Information Systems $ $ $ - $ $ 6590 Leases $ $ $ 2,400 $ $ 2,000 $ $ $ $ $ $ - • SUBTOTAL CAPITAL $ 94,635 $ 81,968 $ 93.900 $ $ 94,000 $ $ OUTLAY 9/14/2002 2003 Budget Obj Description -03220 2000 2001 2002 2002 2003 2003 Page 4 2003 DEBT SERVICE g Actual Actual Budget To Date Request Recommend Adopt PRINCIPAL 6601 Bond Principal $ $ $ $ $ $ $ 6602 Other Debt Principal $ $ $ $ $ $ • INTEREST 6611 Bond Interest $ _ $ 6612 Other Debt Interest $ $ $ $ $ $ $ AGENTIISSUE FEES 6621 Agent Fees $ $ $ $ $ $ $ 6622 Issue Fees $ $ $ $ $ $ $ SUBTOTAL DEBT $ $ $ $ $ $ $ SERVICE TOTAL BUDGET. 43220 $ 1,130,959 $ 1,164,345 $ 1,148,460 $ 510,628 $ 1,170,898 $ $ • • 8/142002 2003 Budget • City of Brooklyn Center 2003 Budget DEPARTMENT/ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT /ACTIVITY/PROJECT: Public Works Traffic Control - 43221 PROFILE This division provides maintenance, replacement, and inventory of signage and pavement markings and the operation and maintenance of traffic signals. Totals as follows: * 6,034 sign faces * 47.6 miles of striping * 141 crosswalks * 1,020 cross walk squares * 228 legends and symbols * 1,100 plus parking stalls DEPARTMENTAL GOALS * Replace all signs that are worn or damaged beyond manufacturers= warranty with • high intensity grade sheeting. * Update Sign Management System records as signs are replaced. * Continue street name sign replacement. * Maintain painted pavement markings. * Maintain preformed pavement markings and use new non -paint technology. * Work with other departments to further implement computerized sign making capabilities. * Replace software used to design and fabricate signs. * Improve emergency traffic control response by consolidating traffic control devices on a dedicated trailer. EXPENDITURE DETAILS 6226 Signs and Striping Material $44,500 Includes the cost of high intensity grade sheeting sign blanks, posts, preformed pavement markings, paint, etc., used for fabricating d installing signs g g g s and pavement markings. 6381 Electric Service $23,000 Represents the cost of electric service for traffic signals. Man traffic signal 1 gn y g 1 amps were replaced in the last few years with more energy - efficient LED bulbs, thus increasing useful life and reducing long-term electric costs. s. Si nals on Brooklyn Boulevard will S g yn 1 be i replaced n 2001, with LED bulbs standard further reducing energy gy costs. • • 6407 Traffic Control Maintenance Service $3,500 The cost of contractual signal maintenance with Hennepin County. In 1998, two controllers had to be replaced, and one in 1999. PERSONNEL LEVELS 2 Maintenance II CAPITAL OUTLAY None requested. • • CITY OF BROOKLYN CENTER FUND 10100 GENERAL FUND DEPT /DIV NO.: ) ?t16Lt! L1IVE��1j1 (�MEUFi'��TF44FP,tCCflNTRt>1." •; °y "x;''" �,�:���i€�`�s Obi Description -43221 2000 u 2001 2002 2002 2003 2003 2003 Pagel Actual Actual Budget To Date Request Recommend Adopt PERSONALSVS WAGES AND SALARIES • 6101 FT -Wages and Salaries $ 65,272 $ 53,933 $ 76,625 $ 34,217 $ 78,842 6102 FT- Overtime $ 501 $ 187 $ 198 6103 PT -Wages and Salaries $ 4,062 $ 2,947 $ 4,553 $ 2,163 $ 4,553 6104 PT- Overtime $ 7 6106 TEMP -Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp -Coord $ 3,438 $ 2,810 $ 4,489 $ 1,893 $ 4,360 6123 PERA -FT Em Pol &F' p- ire 6124 PERA- Defined Contribution 6125 FICA- Medicare $ 5,687 $ 4,658 $ 6,210 $ 2,834 $ 6,031 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins/Cafeteria Plan Contribution: $ 7,700 $ 6,174 $ 11,280 $ 5,730 $ 12,000 OTHER PAYMENTS 6141 Unemplyment Comp OTHER INSURANCE 6151 Workers Comp Ins $ 1,868 $ 1,425 $ 3,334 $ 1,737 $ 3,691 SUBTOTAL PERSONAL $ 88,528 $ 72,134 $ 106,491 $ 48,779 $ 109,477 $ $ SVS 2000 2001 2002 2002 2003 2003 2003 SUPPLIES Actual Actual Budget To Date Request Recommend Adopt OFFICE SUPPLIES 6201 Office Supplies 6202 Copying Supplies 6203 Books/Reference Materials 6204 Stationary Supplies • OPERATING SUPPLIES 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip 6215 Shop Materials 6216 Chemicals/Chemical Products 6217 Safety Suppies 6218 Welding Supplies 9 PP 6219 General Operating Supplies REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities 6224 Street Maint Materials 6225 Park & Landsacpe Materials 6226 Sign & Striping Materials $ 43,453 $ 32,234 $ 44,500 $ 23,259 $ 44,500 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Trailway Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip $ 5 SUBTOTAL SUPPLIES $ 43,453 $ 32,778 $ 44,500 $ 23,259 $ 44,500 $ $ • 8/13/2002 2003 Budget Obi Description -43221 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning • 6303 Legal 6305 Medical Svs 6306 Personnel/Labor Relations 6307 Professional Svs 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone /Pager 6322 Postage 6323 Radio Communications 6329 Other Communication Svs TRANSPORTATION 6331 Travel Exp /Mileage 6332 Contracted Transportation 6333 Freight/Drayage 6339 Other Transporation Exp ADVERTISING 6341 Personnel 6342 Legal Notices 6343 Other Notices 6349 Other Advertising PRINTING /DUPLICATING 6351 Printing Svs 6352 Micro - filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds • 6369 UTILITY SERVICES UTILITY SERVICES 6381 Electric $ 26,224 $ 22,406 $ 25,000 $ 8,566 $ 23,000 6382 Gas 6383 Water 6384 Refuse Disposal 6385 Sewer 6386 Storm Sewer 6387 Heating Oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs $ 2,617 6402 Equipment Svs $ 4,272 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs 6407 Traffic Control Maint Svs $ 2,535 $ 3,840 $ 3,500 $ 530 $ 3,500 6408 Communication/Information Svs $ 757 6409 Other Repair and Maint Svs $ 159 $ 9,655 RENTALS 6411 Land 6412 Buildings /Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • 9/13/2002 2003 Budget Obj Description -43221 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICES/LICENSES/FEES 6421 Software License 6422 Software Maint 6423 LOGIS Charges • 6428 Protection Svs MISCELLANEOUS 6431 Special Events 6432 Conferences and Schools $ 67 6433 Meeting Exp 6434 Dues and Subscriptions 6435 Credit Card Fees 6436 Uncollectible Checks 6437 Check Verification 6438 Cash Shortt(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards /Settlements 6443 Prize Awards/Expense Reimb 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges - Prisioner 6449 Other Contractual Svs CENTRAL GARAGE CHARGES 6461 Fuel Charges 6462 FixedCharges $ (43) $ (343) 6463 Repair and Maint Charges 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Engineeering Service Transfer In 6473 Storm Sewer Trasnfer In 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out • 6477 Capital Project Transfer Out ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales- Taxable 5585 Other Cost of Sales- Nontaxable 5586 Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTS /EXPENSES 6491 Merchandise- Purchase for Resale 5592 Cost of Sales -Food 5595 Cost of Sales - Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 28,875 $ 43,204 $ 28,500 $ 9,183 $ 26,500 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements 6540 Equip and Machinery $ 10,000 $ 6550 Motor Vehicles 6560 Furniture 6570 Office Equip $ 2.790 6580 Information Systems 6590 Leases • SUBTOTAL CAPITAL $ 2,790 $ $ 10,000 $ $ $ $ OUTLAY 8/132002 2003 Budget Obj Description -43221 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal $ 16,656 $ 16,656 $ 4,170 $ 5,552 INTEREST 6611 6611 Bond Interest 6612 Other Debt Interest AGENT /ISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ 16,656 $ 16,656 $ 4,170 $ 5,552 $ _ $ $ SERVICE TOTAL BUDGET -43221 $ 180,302 $ 164,772 $ 193,661 $ 86,773 $ 180,477 $ $ • ./(32002 2003 Budget City of Brooklyn Center 2003 Budget DEPARTMENT/ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT /ACTIVITY/PROJECT: Public Works Park Maintenance - 45201 PROFILE This division represents the consolidation of all park maintenance operating functions under one division. Activities within this division include maintenance and repair of playground equipment, 11 park shelter buildings, 8 picnic shelters, irrigation sprinklers, bleachers, benches, and restroom and dumpster enclosures to ensure safe, clean, and accessible park buildings and equipment. It also includes gas and electric service to shelters and park lights, collection of refuse, and rental/service charges for portable g restroom facilities. In addition, this division provides basic park turf maintenance including mowing, fertilizing, weed control, seeding, and aerating. It also provides miscellaneous grounds maintenance such as node, streetscape and flower maintenance, litter picking, trash hauling, and administration of the Adopt- A- Park/Trail/Street program. Support services for specific recreation programs that use city parks for their activities. These programs include athletic field maintenance, tennis court maintenance, summer programs, broomball, puppet wagon, Tuesdays in the Park, and the Community Band. This includes maintenance activities for 4 baseball fields, 26 softball fields, 2 football fields, 16 tennis courts, 20 playgrounds and 18 basketball courts. DEPARTMENTAL GOALS * Continue weekly summertime safety and maintenance inspections of playgrounds and shelter buildings to ensure high quality facilities. * Repair /upgrade park signage as necessary. * Maintain 350 acres of manicured turf areas with efficient mowing and trimming program. Normal mowing cycle is once every 7 -10 days. * Supplement Hennepin County mowing of Brookdale area, CR 10, and Brooklyn Boulevard to ensure safety and enhance aesthetics. * Upgrade and re -chip wood chip trails. * Pursue participants for Adopt- A- Park/Trail /Street program and maintain current volunteers. * Continue replacement (six per year) of wood picnic tables with maintenance -free aluminum units and litter receptacles with recycled plastic lumber units. * Mow 30 softball/baseball /football fields once every 5 -7 days. * Broom and line 30 softball/baseball/football fields five days per week during the summer. * Maintain high level of support for recreation programs. * Survey condition of tennis courts and repair as needed. • * Provide transportation of Community Band equipment • EXPENDITURE DETAILS 6216 Chemical Products $3,000 Includes products used for weed control and growth inhibitors 6219 Operating Supplies $27,500 Includes general operating supplies such as playground repair supplies, chains, swings, benches, etc. Includes general operating supplies as well as continuing replacement of 6 picnic tables, 2 trimmer /brush cutters, and 6 litter receptacles per year. Includes $1,000 for Adopt -A -Park supplies. 6223 Buildings & Facilities $3,000 The cost of various supplies such as lumber, shingles, doors, etc. for basic maintenance of park shelter buildings. In the long -term park plan, some buildings have been identified for building replacement. Others which have been identified for long -term removal will be kept up with minor repairs until that removal occurs. 6225 Parks & Landscaping Materials $20,000 Seed, sod, fertilizer, etc. ® 6231 Athletic Field Supplies $6,000 Provides for chalk, ag lime and other field maintenance supplies for athletic fields used as part of recreation programs. 6239 Repair and Maintenance Supplies $3,500 Primarily the cost of stain and paint needed to clean up graffiti, plumbing fixtures, drinking fountain valves, etc. 6409 Other Repair and Maintenance Svs $6,000 Many buildings, facilities and trail lights have continuing operational and maintenance problems and are on a continuing program of rewiring. Other contractual services for minor plumbing and carpentry repair services are included in this request. 6449 Other Contractual Service $4,000 Costs include for example, maintenance contracts on warming house furnaces; repairs to p � g P various park facilities that cannot be accomplished by park maintenance staff; sewer service cleaning, asbestos abatement, etc. Includes the cost of the City's ongoing contract with the University of Minnesota for goose removal from parks. Also includes the cost of rental coveralls as needed as requested in accordance with labor contracts. • • PERSONNEL LEVELS 1 Supervisor of Streets and Parks Maintenance 7 Maintenance II CAPITAL OUTLAY None requested. • CITY OF BROOKLYN CENTER FUND 10100 GENERAL FUND DEPT /DIV NO.: 6!UBLiC WQRItS A 1tr MAINTEFfAA1C� :�', • �'�'"` " ON Description -45201 2000 2001 2002 2002 2003 2003 2003 Pagel Actual Actual Budget To Date Request Recommend Adopt PERSONAL SVS • WAGES AND SALARIES 6101 FT -Wages and Salaries $ 308,894 $ 303,615 $ 332,464 $ 145,909 $ 343,654 $ $ 6102 FT- Overtime $ 15,966 $ 18,599 $ 3,487 $ 9,712 $ 18,524 $ $ 6103 PT -Wages and Salaries $ 36,671 $ 40,570 $ 44,228 $ 10,836 $ 44,228 $ $ 6104 PT- Overtime $ 223 $ - $ $ $ $ $ 6105 TEMP -Wages and Salaries $ _ $ $ $ $ $ $ 6107 Commissions & Boards $ $ $ $ $ $ $ OTHER PAYMENTS -NON INS 6111 Severance Payments $ $ $ $ $ $ $ RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic $ $ $ $ $ $ $ 6122 PERA -FT Emp -Coord $ 16,752 $ 16,507 $ 21,024 $ 8,564 $ 24,243 $ $ 6123 PERA -FT Emp -Pol &Fire $ _ $ - $ $ $ $ $ 6124 PERA - Defined Contribution $ _ $ - $ $ $ $ $ 6125 FICA - Medicare $ 27,585 $ 27,565 $ 29,085 $ 12,943 $ 30,479 $ $ 6127 Fire Relief Association $ _ $ $ $ $ $ $ EMPLOYEE BENEFITS 6131 Ins/Cafeteria Plan Contribution; $ 36,280 $ 35,551 $ 45,120 $ 22,719 $ 48,000 $ $ OTHER PAYMENTS 6141 Unemplyment Comp $ - $ 26 $ _ $ 103 $ - $ $ OTHER INSURANCE 6151 Workers Comp Ins $ 5,992 $ 5,438 $ 9,287 $ 3,859 $ 15,201 $ $ SUBTOTAL PERSONAL $ 448,363 $ 447,871 $ 484,695 $ 214,645 $ 524,329 $ $ SVS 2000 2001 2002 2002 2003 2003 2003 SUPPLIES Actual Actual Budget To Date Request Recommend Adopt OFFICE SUPPLIES 6201 Office Supplies $ $ $ $ $ $ $ 6202 Copying Supplies $ $ $ $ $ $ $ 6203 Books /Reference Mateirals $ $ $ $ $ $ $ 6204 Stationary Supplies $ $ $ $ $ $ $ OPERATING SUPPLIES 6211 Cleaning Supplies $ _ $ _ $ _ $ _ $ _ $ - $ 6212 Motor Fuels $ $ $ $ $ $ $ 6213 Lubricants and Additives $ $ $ $ $ $ $ 6214 Cloth and Personal Equip $ $ $ $ 80 $ $ $ 6215 Shop Materials $ $ $ $ $ $ $ 6216 Chemicals /Chemical Products $ 1,998 $ 2,994 $ 3,000 $ $ 3,000 $ $ 6217 Safety Suppies $ 1,095 $ 1,144 $ 1,750 $ 627 $ 1,750 $ $ 6218 Welding Supplies $ _ $ _ $ _ $ _ $ _ $ $ 6219 General Operating Supplies $ 13,876 $ 15,258 $ 17,500 $ 2,522 $ 27,500 $ $ REPAIR AND MAINTENANCE 6221 Motor Vehicles $ _ $ $ $ $ $ $ 6222 Tires $ _ $ $ $ $ $ $ 6223 Buildings & Facilities $ 2,077 $ 3,079 $ 3,000 $ 29 $ 3,000 $ $ 6224 Street Maint Materials $ _ $ - $ $ $ $ $ 6225 Park & Landsacpe Materials $ 16,737 $ 19,569 $ 20,000 $ 3,780 $ 20,000 $ $ 6226 Sign & Striping Materials $ _ $ - $ $ $ $ $ 6227 Paint Supplies $ _ $ - $ $ $ $ $ 6231 Athletic Field Supplies $ 5,113 $ 6,675 $ 6,000 $ 5,382 $ 6,000 $ $ 6232 Trailway Supplies $ _ $ - $ _ $ $ _ $ $ 6233 Court Supplies $ $ 2,225 $ 4,000 $ $ 4,000 $ $ 6235 Utlity System Supplies $ $ - $ _ $ $ $ $ 6236 DARE Supplies $ $ $ $ $ $ $ 6237 Laundry Supplies $ $ $ $ $ $ $ 6239 Other $ 5,428 $ 3,344 $ 3,500 $ 1,560 $ 3,500 $ $ SMALL TOOLS AND MINOR EQUIP 6241 Small Tools $ 770 $ 771 $ 750 $ 162 $ 750 $ $ 6242 Minor Equip $ _ $ - $ _ $ _ $ $ $ SUBTOTAL SUPPLIES $ 47,094 $ 55,059 $ 59,500 $ 14,142 $ 69,500 $ $ • 8/14/2002 2003 9udget Obi Description -45201 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget 9 To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs $ $ $ $ $ $ $ 6302 Arch, Eng and Planning $ $ $ $ $ 6303 Legal $ $ $ 6305 Medical Svs $ $ $ $ $ $ $ 6306 Personnel/Labor Relations $ $ $ $ $ $ $ 6307 Professional Svs $ $ $ $ $ $ $ 6308 Charter Commission $ $ $ $ $ $ $ 6309 Human Rights Commission $ $ $ $ $ $ $ COMMUNICATIONS 6321 Telephone /Pager $ 1,515 $ 1,567 $ 2,000 $ 504 $ 2,000 $ 6322 Postage $ $ $ $ $ $ $ $ 6323 Radio Communications $ _ $ _ $ $ $ $ $ - 6329 Other Communication Svs $ $ $ $ $ $ $ TRANSPORTATION 6331 Travel Exp/Mileage $ $ $ $ $ $ $ 6332 Contracted Transportation $ 44 $ $ $ $ $ $ 6333 Freight/Drayage $ $ $ $ $ $ $ 6339 Other Transporation Exp $ $ $ $ $ $ $ ADVERTISING 6341 Personnel $ $ $ $ $ $ $ 6342 Legal Notices $ $ $ $ $ $ $ 6343 Other Notices $ $ $ $ $ $ $ 6349 Other Advertising $ _ $ _ $ $ $ $ $ PRINTING /DUPLICATING 6351 Printing Svs $ $ $ $ $ $ $ 6352 Micro - filming Svs $ $ $ $ $ $ $ INSURANCE 6361 General Liability $ $ $ $ $ $ $ 6362 Property Damage $ $ $ $ $ $ $ 6363 Motor Vehicles $ $ $ $ $ $ $ 6364 Dram Shop $ $ $ $ $ $ $ 6365 Errors and Omissions $ $ $ $ $ $ $ 6366 Machinery Breakdown $ $ $ $ $ $ 6367 Equipment (Inland Marine) $ _ $ _ $ $ $ $ $ - 6368 Bonds $ $ $ $ $ $ $ • 6369 Other Insurance $ $ $ $ $ $ $ UTILITY SERVICES 6381 Electric $ 21,186 $ 22,274 $ 22,500 $ 7,144 $ 22,500 $ $ 6382 Gas $ 5,361 $ 9,317 $ 6,000 $ 3,152 $ 6,000 $ $ 6383 Water $ 4,306 $ 4,241 $ 6,000 $ 282 $ 6,000 $ $ 6384 Refuse Disposal $ 24,664 $ 23,207 $ 25,000 $ 5,676 $ 25,000 $ $ 6385 Sewer $ 2,195 $ 1,936 $ 2,000 $ 525 $ 2,000 $ $ 6386 Storm Sewer $ 20,787 $ 22,346 $ 23,900 $ 10,568 $ 20,000 $ $ 6387 Heating oil $ $ $ $ $ $ $ 6388 Hazardous Waste Disposal $ $ $ $ $ $ $ 6389 Street Lights $ $ $ $ 2 297 $ $ $ CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs $ $ $ $ $ $ $ REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs $ $ $ $ $ $ $ 6402 Equipment Svs $ $ 1,004 $ $ $ $ $ 6403 Buildings and Facilities Maint S $ $ 5,811 $ $ $ $ $ 6404 Street Maint Svs $ _ $ $ $ $ $ $ 6405 Park and Landscape Svs $ 1,172 $ 1,385 $ $ $ $ $ 6407 Traffic Control Maint Svs $ _ $ $ $ $ $ $ 6408 Communication/Information Svs $ 805 $ 1,068 $ 1,000 $ 779 $ 1,000 $ $ 6409 Other Repair and Maint Svs $ 5,509 $ - $ 6,000 $ 4,646 $ 6,000 $ $ RENTALS 6411 Land $ $ $ $ $ $ $ 6412 Buildings/Facilities $ $ $ $ $ $ $ 6413 Office Equip $ $ $ $ $ $ $ 6414 MIS Equip $ $ $ $ $ $ $ 6415 Other Equipment $ $ 585 $ 500 $ $ 500 $ $ 6416 Machinery $ $ $ $ $ $ $ 6417 Uniforms $ $ $ $ $ $ $ 6419 Other Rental Exp $ $ $ $ $ $ $ • 8/14/1002 2003 Budget Obi Description -45201 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt S ERVIC ES/LICENS ES/FEES 6421 Software License $ $ $ $ $ $ $ 6422 Software Maint $ $ $ $ $ $ $ 6423 LOGIS Charges $ $ $ $ $ $ $ is 6428 Protection Svs $ $ $ $ $ $ $ MISCELLANEOUS 6431 Special Events $ _ $ $ $ $ $ $ 6432 Conferences and Schools $ 912 $ 965 $ 1,000 $ 875 $ 1,000 $ $ 6433 Meeting Exp $ _ $ _ $ $ $ $ $ 6434 Dues and Subscriptions $ $ 10 $ $ $ $ $ 6435 Credit Card Fees $ $ $ $ $ $ $ 6436 Uncollectible Checks $ $ $ $ $ $ $ 6437 Check Verification $ $ $ $ $ $ $ 6438 Cash ShorV(Over) $ $ $ $ $ $ $ _ OTHER 6441 Auto Licenses, Taxes and Fees $ $ $ $ $ $ $ 6442 Court Awards/Settlements $ $ $ $ $ $ $ 6443 Prize Awards /Expense Reimb $ $ $ $ $ $ $ 6444 Reolcation Exp $ $ $ $ $ $ $ 6445 Lodging Tax $ $ $ $ $ $ $ 6446 $ $ $ $ $ $ $ 6447 Towing Charges $ $ $ $ $ $ $ 6448 Boarding Charges- Prisioner $ $ $ $ $ $ $ 6449 Other Contractual Svs $ 9,747 $ 7,493 $ 8,000 $ 2,050 $ 8,000 $ $ CENTRAL GARAGE CHARGES 6461 Fuel Charges $ 10,048 $ 11,816 $ 10,778 $ 3,220 $ 11,101 $ $ 6462 FixedCharges $ 62,936 $ 79,143 $ 81,773 $ 50,321 $ 84,226 $ $ 6463 Repair and Maint Charges $ 61,998 $ 70,691 $ 77,790 $ 31,570 $ 80,124 $ $ 6464 Mufti -use Charges $ _ $ _ $ $ $ $ $ 6465 Replacement Charges $ 19,021 $ 13,786 $ $ $ $ $ TRANSFERS AND OTHER USES 6471 Administrative Service Transfer $ _ $ $ $ $ $ $ 6472 Engineering Service Transfer $ $ $ $ $ $ $ 6473 Storm Sewer Trasnfer In $ $ $ $ $ $ $ 6474 Debt Service Transfer Out $ $ $ $ $ $ $ 6475 Contingency $ $ $ $ $ $ $ 6476 Special Assessment Transfer 0 $ $ $ $ $ $ $ 6477 Capital Project Transfer Out $ $ $ $ $ $ $ ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor $ $ $ $ $ $ $ 5582 Cost of Sales -Wine $ $ $ $ $ $ $ 5583 Cost of Sales -Beer $ $ $ $ $ $ $ 5584 Other Cost of Sales - Taxable $ $ $ $ $ $ $ 5585 Other Cost of Sales - Nontaxable $ $ $ $ $ $ $ 5586 Cost of Sales -Mist $ $ $ $ $ $ $ 5587 Inventory Variances $ $ $ $ $ $ $ 5588 Merchandise Breakage $ $ $ $ $ $ $ 5589 Delivery Charges $ $ $ $ $ $ $ OTHER MISCELLANEOUS COSTS /EXPENSES 6491 Merchandise - Purchase for Res; $ $ $ $ $ $ $ 5592 Cost of Sales -Food $ $ $ $ $ $ $ 5595 Cost of Sales - Banquest Exp $ $ $ $ $ $ $ 6494 Depreciation Exp $ $ $ $ $ $ $ 5591 Contractor Pmts - Personal Svs $ $ $ $ $ $ $ 5593 Contractor Pmts - Supplies $ $ $ $ $ $ $ 5594 Contractor Pmts -Other Charge: $ $ $ $ $ $ $ 6498 Engineering Fees Reimb $ $ $ $ $ $ $ 6499 Salaries Reimb $ $ $ $ $ $ $ SUBTOTAL $ 252,206 $ 278,645 $ 274,241 $ 123,609 $ 277,451 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land $ $ $ $ $ $ $ 6520 Buildings and Facilities $ $ $ $ $ $ $ 6530 Improvements $ 14,069 $ $ $ $ $ $ 6540 Equip and Machinery $ 8,758 $ 3,230 $ $ $ 37,450 $ $ 6550 Motor Vehicles $ $ $ $ $ $ $ 6560 Furniture $ $ $ $ $ $ $ 6570 Office Equip $ 2,415 $ $ $ $ $ $ 6580 Information Systems $ _ $ $ $ $ $ $ Leases $ _ $ _ $ $ $ $ $ * 6590 SUBTOTAL CAPITAL $ 25,242 $ 3,230 $ $ $ 37,450 $ $ OUTLAY 8/I42002 2003 Budget Obj Description -45201 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE 6602 PRINCIPAL 6601 Bond Principal $ $ $ $ $ $ $ 6602 Other Debt Principal $ $ $ $ $ $ $ INTEREST • 6611 Bond Interest 6612 Other Debt Interest $ $ $ $ $ $ $ AGENTIISSUE FEES 6621 Agent Fees $ $ $ $ $ $ $ 6622 Issue Fees $ $ $ $ $ $ $ SUBTOTAL DEBT $ $ $ $ $ $ $ SERVICE TOTAL BUDGET -45201 $ 772,905 $ 784,805 $ 818,436 $ 352,396 $ 908,730 $ $ • 8/142002 2003 Budget • City of Brooklyn Center 2003 Budget DEPARTMENT/ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT /ACTIVITY/PROJECT: Public Works Forestry - 45204 PROFILE This division provides for the maintenance and reforestation of trees in parks, boulevards, and other public lands. It provides for a Registered Tree Contractor. It also provides for the operation of the Diseased Tree Program and programs targeted for residential properties. Finally, it provides for the administration of the City's noxious weed eradication program and grass and weed cutting on freeway excess right of way. DEPARTMENTAL GOALS * Continue with annual park and boulevard reforestation replacement plan for trees damaged by accident or disease. * Continue review of tree care policy to better care for the urban forest. * Continue to provide up to 30 tree replacement coupons through the Residential Reforestation Program to assist property owners in replacing trees lost to disease. * Maintain the standards of a Tree City USA community. * Work throughout the community to maintain the Diseased Tree Program. * Provide boulevard and storm damage tree trimming as necessary. * Continue to administer the noxious weed program in a fair manner and to improve the appearance of excess freeway right of way by providing for periodic mowing. * Contract with a commercial mower to provide for mowing of turf where it is not possible or practical for City forces and equipment EXPENDITURE DETAILS 6219 Operating Supplies $1,000 Arbor Day and other special project costs. 6225 Landscaping Materials $5,000 The cost of replacement trees in the parks and City - maintained boulevards, plus the cost of the Residential Reforestation $100 tree coupon program. 6405 Park & Landscaping Svs $16,000 Includes $10,000 for the City's share of the cost of diseased tree removals and $6,000 for weed and grass cutting. Contractual weed and grass cutting is done primarily on excess freeway right of way and other locations for which the City does not own the specialized • equipment needed and which would not be cost - effective to purchase. 6449 Other Contractual Services $7,000 The cost of contractual tree removal not due to disease of trees that are too large or unusually located for removal with City equipment. Increased from $6,000 to reflect actual cost experience. PERSONNEL LEVELS 2 Maintenance II CAPITAL OUTLAY None requested. • CITY OF BROOKLYN CENTER FUND 10100 GENERAL FUND 1?UBPJGYVORXfSAAAiNTtFORESTttY . a DEPT /DIVNO.: 4$xfq" Obj Description -45204 2000 2001 2002 2002 2003 2003 2003 Page 1 Actual Actual Budget To Date Request Recommend Adopt PERSONAL SVS WAGES AND SALARIES 6101 FT -Wages and Salaries $ 53,386 $ 48,049 $ 77,606 $ 44,197 $ 79,953 6102 FT- Overtime $ 112 $ 503 $ 370 6103 PT -Wages and Salaries $ 1,499 $ 1,045 $ 130 6104 PT- Overtime 6105 TEMP -Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp -Coord $ 2,768 $ 2,504 $ 4,292 $ 2,437 $ 4,421 6123 PERA -FT Emp -Pol &Fire 6124 PERA- Defined Contribution 6125 FICA - Medicare $ 4,480 $ 4,057 $ 5,937 $ 3,507 $ 6,116 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins/Cafeteria Plan Contribution: $ 7,700 $ 8,434 $ 11,280 $ 6,087 $ 12,000 OTHER PAYMENTS 6141 Unemplyment Comp OTHER INSURANCE 6151 Workers Comp Ins $ 1,354 $ 1,230 $ 1,896 $ 1,904 $ 2,220 SUBTOTAL PERSONAL $ 71,299 $ 65,822 $ 101,011 $ 58,632 $ 104,710 $ $ SVS 2000 2001 2002 2002 2003 2003 2003 SUPPLIES Actual Actual Budget To Date Request Recommend Adopt OFFICE SUPPLIES 6201 Office Supplies 6202 Copying Supplies 6203 Books /Reference Materials 6204 Stationary Supplies • OPERATING SUPPLIES 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip 6215 Shop Materials 6216 Chemicals/Chemical Products 6217 Safety Supples 6218 Welding Supplies 6219 General Operating Supplies $ 785 $ 47 $ 1,000 $ 1,000 REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities 6224 Street Maint Materials 6225 Park & Landsacpe Materials $ 3,952 $ 3,228 $ 5,000 $ 323 $ 5,000 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Trailway Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip SUBTOTAL SUPPLIES $ 4,737 $ 3,275 $ 6,000 $ 323 $ 6,000 $ $ • 8/132002 2003 Budge[ Obi Description 45204 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning 6303 Legal 6305 Medical Svs 6306 Personnei/Labor Relations 6307 Professional Svs 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone/Pager 6322 Postage 6323 Radio Communications 6329 Other Communication Svs TRANSPORTATION 6331 Travel Exp /Mileage 6332 Contracted Transportation 6333 Freight/Drayage 6339 Other Transporation Exp ADVERTISING 6341 Personnel 6342 Legal Notices $ 43 6343 Other Notices 6349 Other Advertising PRINTING /DUPLICATING 6351 Printing Svs 6352 Micro - filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds 6369 UTILITY UTILITY SERVICES 6381 Electric 6382 Gas 6383 Water 6384 Refuse Dispose; 6385 Sewer 6386 Storm Sewer 6387 Heating oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs 6402 Equipment Svs 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs $ 7,297 $ 6,659 $ 16,000 $ 16,000 6407 Traffic Control Maint Svs 6408 Communication/Information Svs 6409 Other Repair and Maint Svs RENTALS 6411 Land 6412 Buildings/Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • 8/132002 2003 Budget Obi Description45204 2000 2001 2002 2002 2003 2003 Page 3 2003 S ERVICES/LICEN SES /FEES g Actual Actual Budget To Date Request Recommend Adopt 6421 Software License 6422 Software Maint 6423 LOGIS Charges • 6428 MISCELLANEOUS Svs MISELLANEOUS 6431 Special Events 6432 Conferences and Schools $ 15 6433 Meeting Exp $ 93 6434 Dues and Subscriptions $ 30 $ 30 6435 Credit Card Fees 6436 Uncollectible Checks 6437 Check Verification 6438 Cash Shortf(Over) OTHER 6441 Auto Licenses, Taxes and Fees $ 27 $ 10 6442 Court Awards /Settlements 6443 Prize Awards/Expense Reimb 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges - Prisioner 6449 Other Contractual Svs $ 12,517 $ 16,043 $ 7,000 $ 1,385 $ 7,000 CENTRAL GARAGE CHARGES 6461 Fuel Charges 6462 FixedCharges 6463 Repair and Maint Charges 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Engineeering Service Transfer In 6473 Storm Sewer Trasnfer In 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out • 6477 Capital Project Transfer Out ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales - Taxable 5585 Other Cost of Sales- Nontaxable 5586 Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTS /EXPENSES 6491 Merchandise - Purchase for Resale 5592 Cost of Sales -Food 5595 Cost of Sales - Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 19,871 $ 22,800 $ 23,000 $ 1,478 $ 23,000 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements 6540 Equip and Machinery 6550 Motor Vehicles 6560 Furniture 6570 Office Equip 6580 Information Systems • 6590 Leases SUBTOTAL CAPITAL $ _ $ _ $ $ $ $ $ OUTLAY 8/132002 2003 Budget Obi Description -45204 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal INTEREST 6611 6611 Bond Interest 6612 Other Debt Interest AGENT/ISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ $ $ $ $ $ $ SERVICE TOTAL BUDGET -45204 $ 95,907 $ 91,897 $ 130,011 $ 60,433 $ 133,710 $ $ 8/132002 2003 Budget i General Fund Expenditure Detail By Department/Division /Activity CARS 45010 -CARS Administration 45110 - Recreation Administration 45111 -Adult Recreation 45112 -Teen Programs 45113 -Youth Programs 45119- General Recreation 45122 - Community Center 45124 -Pool City of Brookfyn Center 2003 Budget DEPARTMENT/ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT /ACTIVITY/PROJECT: CARS Administration - 45010 PROFILE Community Activities, Recreation and Services Administration provides administrative support and oversees operations of the Government Buildings, Recreation and Community Center Divisions as well as operations of Centerbrook Golf Course. This unit provides for the provision of maintenance and custodial functions for City - owned buildings, development and implementation of organized recreational activities, operation of the Community Center and swimming pool, and management of Centerbrook, the City -owned 9 -hole golf course. The 2003 budget continues to separate the administrative overhead out from individual programs when compared to the 2002 budget. DEPARTMENTAL GOALS • * Provide coordination, management, and additional support to all department divisions and operations. * Continue review of departmental structure with analysis of needs and identification of improved service delivery. * Play integral role in the development of building plans to address building needs and improvements to citizen access and service. * Continue in -depth review of Community Center operations with a goal of reducing the net impact of the operations on the general fund. * Produce annual review of Community Activities, Recreation and Services programs and activities. * Continue improvements in area of customer service for all department functions. * Through administrative oversight, develop, maintain and evaluate recreational programs and activities that meet the needs of citizens. * Initiate an ongoing assessment process to determine community needs and resources. * Enhance marketing efforts to attract additional participants. EXPENDITURE DETAILS 6409 Other Maintenance Services $1,550 Maintenance and service agreements for office equipment. • • 6415 Other Equipment Rentals $5,500 Leased copier to print flyers for the CARS Department and for other City departments. This machine will print over 400,000 copies in a year. PERSONNEL LEVELS 1 CARS Director 1 Secretary CAPITAL OUTLAY Item Computer Qty: 1 Unit Cost: $1,600 Less Trade -in: $ -0- Total Cost: $1,600 CITY OF BROOKLYN CENTER GENERAL FUND FUND 10100 <.. DEPT /DiV NO .: Obi Description -45010 2000 2001 2002 2002 2003 Page 1 2003 2003 PERSONAL SVS g Actual Actual Budget To Date Request Recommend Adopt • WAGES AND SALARIES 6101 FT -Wages and Salaries $ 107,722 $ 112,268 $ 115,809 $ 59,713 $ 116,514 6102 FT- Overtime 6103 PT -Wages and Salaries $ 100 6104 PT- Overtime 6105 TEMP -Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp -Coord $ 5,409 $ 5,679 $ 6,404 $ 3,318 $ 6,443 6123 PERA -FT Emp -Poi &Fire 6124 PERA - Defined Contribution 6125 FICA - Medicare $ 7,719 $ 8,264 $ 8,859 $ 4,653 $ 8,913 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins /Cafeteria Plan Contribution: $ 9,572 $ 8,434 $ 11,280 $ 6,247 $ 12,000 OTHER PAYMENTS 6141 Unemplyment Comp OTHER INSURANCE 6151 Workers Comp Ins $ 515 $ 406 $ 520 $ 285 $ 530 SUBTOTAL PERSONAL $ 131,037 $ 135,051 $ 142,872 $ 74,216 $ 144,400 $ $ SVS 2000 2001 2002 2002 2003 2003 2003 SUPPLIES Actual Actual Budget To Date Request Recommend Adopt OFFICE SUPPLIES 6201 Office Supplies $ 500 6202 Copying Supplies 6203 Books/Reference Mateirals 6204 Stationary Supplies OPERATING SUPPLIES 8211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip 6215 Shop Materials 6216 Chemicals/Chemical Products 6217 Safety Supples 6218 Welding Supplies 6219 General Operating Supplies $ 1,371 $ 1,250 $ REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities 6224 Street Maint Materials 6225 Park & Landsacpe Materials 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Trailway Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip SUBTOTAL SUPPLIES $ 1,371 $ $ 1,750 $ $ $ $ • 8/132002 2003 Budget Obi Description -45010 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning 6303 Legal 6305 Medical Svs 6306 Personnel/Labor Relations 6307 Professional Svs $ 68 $ 250 $ 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone /Pager $ 168 $ 335 $ 200 $ 198 $ 500 6322 Postage 6323 Radio Communications 6329 Other Communication Svs TRANSPORTATION 6331 Travel Exp /Mileage $ 220 $ 26 6332 Contracted Transportation 6333 Freight/Drayage 6339 Other Transporation Exp ADVERTISING 6341 Personnel 6342 Legal Notices 6343 Other Notices 6349 Other Advertising $ 30 P RI N TI N G/D U P L I CATI N G 6351 Printing Svs $ 6352 Micro - filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds 6369 UTILITY SERVICES UTILITY SERVICES 6381 Electric 6382 Gas 6383 Water 6384 Refuse Dispose; 6385 Sewer 6386 Storm Sewer 6387 Heating oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs 6402 Equipment Svs 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs $ 700 6407 Traffic Control Maint Svs 6408 Communication /Information Svs 6409 Other Repair and Maint Svs $ 2,309 $ 1,074 $ 2,250 $ 1,107 $ 1,500 RENTALS 6411 Land 6412 Buildings /Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment $ 5,472 $ 2,747 $ 5,500 $ 2,286 $ 5,500 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • 8/13/2002 2003 Budget Obj Description45010 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICES/LICENSES/FEES 6421 Software License 6422 Software Maint 6423 LOGIS Charges 6428 MISCELLANEOUS Svs MISELLANEOUS 6431 Special Events 6432 Conferences and Schools $ 1,767 $ 392 $ 800 $ 800 6433 Meeting Exp 6434 Dues and Subscriptions $ 81 $ 200 $ Boo $ 700 6435 Credit Card Fees 6436 Uncollectible Checks 6437 Check Verification 6438 Cash Short/(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards/Settlements 6443 Prize Awards/Expense Reimb 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges - Prisioner 6449 Other Contractual Svs $ 374 CENTRAL GARAGE CHARGES 6461 Fuel Charges 6462 FixedCharges 6463 Repair and Maint Charges 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Engineering Service Transfer In 6473 Storm Sewer Trasnfer In 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out • 6477 Capital Project Transfer Out ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales - Taxable 5585 Other Cost of Sales- Nontaxable 5586 Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTS /EXPENSES 6491 Merchandise - Purchase for Resale 5592 Cost of Sales -Food 5595 Cost of Sales - Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 11,189 $ 4,748 $ 9,800 $ 3,617 $ 9,000 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements 6540 Equip and Machinery 6550 Motor Vehicles 6560 Furniture 6570 Office Equip 6580 Information Systems 6590 Leases • SUBTOTAL CAPITAL $ $ $ $ $ $ $ OUTLAY 8/132002 2003 Budget Obj Description -05010 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal INTEREST 6611 6611 Bond Interest 6612 Other Debt Interest AGENTIISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ $ $ $ $ $ $ SERVICE TOTAL BUDGET. 45010 $ 143,597 $ 139,799 $ 154,422 $ 77,833 $ 153,400 $ $ • 8/132002 2003 Budget • City of Brooklyn Center 2003 Budget DEPARTMENT/ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT /ACTIVITY/PROJECT: Recreation Administration - 45110 PROFILE Recreation Administration oversees recreation activities for preschoolers, grade school age children, teens, adults, and seniors. It provides the opportunity for all ages to participate in recreational activities. This unit provides for the development and implementation of organized recreational activities. The 2003 budget continues the separation of administrative overhead out from individual programs when compared to the 2002 budget. Expenditure allocations for operating supplies, postage, advertising, and printing are now, for the most part, accounted for in this division. DEPARTMENTAL GOALS • * Through administrative oversight, develop, maintain, and evaluate recreational programs and activities that meet the needs of citizens and oversee divisional goals. * Continue on -going assessment process to determine community needs and resources. * To make maximum use of community resources to provide recreational activities for all community residents. * Enhance marketing efforts (including a customer service component) to attract additional participants. EXPENDITURE DETAILS 6103 Part -Time $32,000 Provides for part-time secretaries to develop flyers, program materials, register customers for classes, sell merchandise and concessions, answer phones, and admit pool users. 6219 General Operating Supplies $6,000 Operating supply allocations have been split between CARS Administration, Recreation Administration, and Community Center. 6322 Postage $7,000 Covers the cost of youth groups delivering brochures, plus postage for requested • brochures sent to customers on the mailing list. • 6349 Other Advertising $5,000 Cost of advertising Community Center and recreation programs in local newspapers, cable television and other media. 6351 Printing Services $16,000 Cost of printing the course brochure. Allocation has been increased $1,000 for 2003 to provide for brochure improvements and specialized program fliers. 6402 Equipment Services $6,000 Maintenance and service agreements for office equipment, exercise equipment, and recreational equipment. PERSONNEL LEVELS 3 Program Supervisors 1 Secretary CAPITAL OUTLAY Item Computer Qty: 2 Unit Cost: $1,600 Less Trade -in: $ -0- Total Cost: $3,200 • CITY OF BROOKLYN CENTER GENERAL FUND FUND 10100 DEPT /DIV NO.: cnas Rereir�civ%iTiai+: Obi Description -45110 2000 2001 2002 2002 2003 2003 2003 Page 1 Actual Actual Budget To Date Request Recommend Adopt PERSONAL SVS . WAGES AND SALARIES 6101 FT -Wages and Salaries $ 172,917 $ 152,612 $ 188,628 $ 86,232 $ 197,386 6102 FT- Overtime 6103 PT -Wages and Salaries $ 31,978 $ 44,174 $ 20,000 $ 13,915 $ 32,000 6104 PT- Overtime $ 1 6105 TEMP -Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp -Coord $ 10,486 $ 10,286 $ 11,537 $ 5,475 $ 10,915 6123 PERA -FT Emp -Pol &Fire 6124 PERA - Defined Contribution 6125 FICA - Medicare $ 15,931 $ 15,541 $ 15,960 $ 7,650 $ 15,100 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins /Cafeteria Plan Contribution $ 17,248 $ 17,525 $ 22,560 $ 9,496 $ 24,000 OTHER PAYMENTS 6141 Unemplyment Comp $ 3,789 $ 38 $ 2,376 OTHER INSURANCE 6151 Workers Comp Ins $ 2,525 $ 1,487 $ 1,769 $ 558 $ 2,047 SUBTOTAL PERSONAL $ 254,874 $ 243,440 $ 260,454 $ 125,702 $ 281,448 $ $ SVS 2000 2001 2002 2002 2003 2003 2003 SUPPLIES Actual Actual Budget To Date Request Recommend Adopt OFFICE SUPPLIES 6201 Office Supplies $ 1,255 $ 513 $ 3,500 $ 659 $ 2,500 6202 Copying Supplies 6203 Books/Reference Mateirals 6204 Stationary Supplies OPERATING SUPPLIES 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip 6215 Shop Materials 6216 Chemicals /Chemical Products 6217 Safety Supples $ 382 $ 1,167 $ 1,000 $ 83 $ 1,000 6218 Welding Supplies 6219 General Operating Supplies $ 5,776 $ 5,445 $ 6,500 $ 965 $ 6,000 REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities $ 2,000 $ 2,000 6224 Street Maint Materials 6225 Park & Landsacpe Materials 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Traihvay Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other $ 17 SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip SUBTOTAL SUPPLIES $ 7,430 $ 7,125 $ 13,000 $ 1,707 $ 11,500 $ $ • 8/13/2002 2003 Budget Obi Description -45110 2000 2001 2002 2002 2003 2003 Page 2 2003 OTHER CHARGES AND SVS g Actual Actual Budget To Date Request Recommend Adopt PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning is 6303 Legal 6305 Medical Svs 6306 Personnel/Labor Relations 6307 Professional Svs $ 171 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone /Pager $ 179 $ 115 6322 Postage $ 5,159 $ 5,036 $ 7,500 $ 3,034 $ 7,000 6323 Radio Communications 6329 Other Communication Svs TRANSPORTATION 6331 Travel Exp/Mileage $ 588 $ 578 $ 700 $ 63 $ 700 6332 Contracted Transportation 6333 Freight/Drayage 6339 Other Transporation Exp ADVERTISING 6341 Personnel $ 1,333 $ 647 $ 1,000 $ 475 $ 1,000 6342 Legal Notices 6343 Other Notices 6349 Other Advertising $ 4,344 $ 2,496 $ 6,000 $ 1,856 $ 5,000 PRINTING/DUPLICATING 6351 Printing Svs $ 10,924 $ 14,085 $ 15,000 $ 5,506 $ 16,000 6352 Micro - filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds • 6369 UTILITY SERVICES UTILITY SERVICES 6381 Electric 6382 Gas 6383 Water 6384 Refuse Disposal 6385 Sewer 6386 Storm Sewer 6387 Heating Oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs 6402 Equipment Svs $ 5,273 $ 4,225 $ 9,000 $ 694 $ 6,000 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs 6407 Traffic Control Maint Svs 6408 Communication /Information Svs 6409 Other Repair and Maint Svs $ 600 RENTALS 6411 Land 6412 Buildings/Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment $ 1,165 $ 480 $ 5,500 $ 776 $ 5,400 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • 8/13/2002 2003 Budget Obj Description -45110 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICES /LICENSES /FEES 6421 Software License 6422 Software Maint $ 4,238 $ 3,837 $ 4,750 $ 3,837 $ 4,900 6423 LOGIS Charges • 6428 Protection Svs MISCELLANEOUS 6431 Special Events 6432 Conferences and Schools $ 280 $ 280 $ 56 $ 300 6433 Meeting Exp 6434 Dues and Subscriptions $ 60 6435 Credit Card Fees $ 3,931 $ 2,071 $ 3,500 6436 Uncollectible Checks $ 807 6437 Check Verification 6438 Cash Short/(Over) OTHER 6441 Auto Licenses, Taxes and Fee! $ 1,076 $ 417 $ 652 $ 500 6442 Court Awards/Settlements 6443 Prize Awards /Expense Reimb 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges- Prisioner 6449 Other Contractual Svs $ 3,967 $ 3,000 $ 2,500 CENTRAL GARAGE CHARGES 6461 Fuel Charges 6462 FixedCharges 6463 Repair and Maint Charges 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Engineeering Service Transfer In 6473 Storm Sewer Trannfer In 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out • 6477 Capital Project Transfer Out ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales- Taxable 5585 Other Cost of Sales - Nontaxable 5586 Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTS /EXPENSES 6491 Merchandise - Purchase for Res $ 7,006 $ 5,899 $ 2,000 $ 74 $ 5,000 5592 Cost of Sales -Food 5595 Cost of Sales - Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 45,584 $ 42,897 $ 54,450 $ 19,809 $ 57,800 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements 6540 Equip and Machinery $ 3,638 $ 10,000 $ 16,145 6550 Motor Vehicles 6560 Furniture $ 10,350 6570 Office Equip $ 6,224 $ 4,500 6580 Information Systems $ 3,329 $ 8,899 $ 1,600 0 6590 Leases SUBTOTAL CAPITAL $ 16,574 $ 6,967 $ 14,500 $ 25,044 $ 1,600 $ $ OUTLAY 8/132002 2003 Budget Obj Description -45110 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal INTEREST 6611 Bond Interest 6612 Other Debt Interest AGENT/ISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ $ $ $ $ $ $ SERVICE TOTAL BUDGET. 45110 $ 324,462 $ 300,429 $ 342,404 $ 172,262 $ 352,348 $ $ • 8/132002 2003 Budget City of Brooklyn Center 2003 Budget DEPARTMENT /ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT /ACTIVITY/PROJECT: Adult Recreation - 45111 PROFILE This unit provides for recreation programs for adults. These programs reflect their full cost, including administration. Programs under adult programs include basketball, broomball, softball leagues and tournaments (Dudley Classic), volleyball, exercise classes, senior activities, pottery, dance, etc. In excess of ten thousand adults participate in these programs. With the exception of senior programs, all adult programs will charge fees sufficient to cover operating costs, plus a small share of overhead expenses. Fee increases will continue to be implemented to achieve this goal. However, it should be noted that many senior activities remain at very low or no cost. DEPARTMENTAL GOALS * Provide a balance of activities to meet varied interest and skill levels. * Continue to cooperate with school districts to maximize facility usage and supervision. * Continue expenditure reductions that do not compromise the quality of programs. * Continue marketing efforts (including a customer service component) to attract additional participants. EXPENDITURE DETAILS 6102 Overtime $4,500 Parks maintenance crews provide field preparation and grooming for weekend tournaments. 6103 Part -Time $56,069 Includes Dudley softball tournament workers, field attendants and scorekeepers for league play, course instructors, senior citizen leader. Total number of part time employees varies based on class and league registrations. 6106 Temporary Labor $35,000 • Includes casual employees who assist with the individual programs. Examples include: field attendants, score keepers, game officials and program aides. • 6219 General Operating Supplies $17,800 Includes items such as softballs, basketballs, volleyballs, clay and other materials for pottery classes, various supplies for senior activities and tournament supplies such as plaques and trophies. 6307 Special Events $23,695 Includes MRPA registration fees for adult sports and additional insurance for the Dudley tournament. 6384 Refuse Disposal $2,500 Additional sanitation services and refuse containers for various tournaments. 6443 Prize Awards $6,325 Cash prizes for the Dudley tournament. PERSONNEL LEVELS There are no full -time staff currently allocated to this division. CAPITAL OUTLAY, None requested. • I CITY OF BROOKLYN CENTER GENERAL FUND FUND 10100 CIRS A ©UCi REGREl4[f]Al DEPT /DIV NO.: g5 111; Obi Description -45111 2000 2001 2002 2002 2003 2003 2003 Pagel Actual Actual Budget To Date Request Recommend Adopt PERSONAL SVS is WAGES AND SALARIES 6101 FT -Wages and Salaries $ 2,803 $ 4,500 6102 FT- Overtime $ 4,224 $ 3,844 $ 800 6103 PT -Wages and Salaries $ 54,026 $ 55,372 $ 53,750 $ 23,657 $ 56,069 6104 PT- Overtime $ 1,161 $ 672 $ 232 6105 TEMP -Wages and Salaries $ 55,263 $ 57,749 $ 61,300 $ 35,000 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp -Coord $ 1,233 $ 1,470 $ 3,016 $ 624 $ 3,349 6123 PERA -FT Emp -Pol &Fire $ 389 $ 358 $ 261 6124 PERA - Defined Contribution 6125 FICA - Medicare $ 4,241 $ 4,335 $ 4,174 $ 1,862 $ 4,633 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins/Cafeteria Plan Contribution OTHER PAYMENTS 6141 Unemplyment Comp $ 15 $ 15 OTHER INSURANCE 6151 Workers Comp Ins $ 465 $ 378 $ 1,052 $ 288 $ 1,252 SUBTOTAL PERSONAL $ 121,002 $ 124,193 $ 124,092 $ 29,742 $ 104,803 $ $ SVS 2000 2001 2002 2002 2003 2003 2003 SUPPLIES Actual Actual Budget To Date Request Recommend Adopt OFFICE SUPPLIES 6201 Office Supplies 6202 Copying Supplies 6203 Books/Reference Mateirals 6204 Stationary Supplies OPERATING SUPPLIES 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip 6215 Shop Materials 6216 Chemicals/Chemical Products 6217 Safety Supples 6218 Welding Supplies 6219 General Operating Supplies $ 17,931 $ 20,690 $ 19,625 $ 2,980 $ 17,800 REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities 6224 Street Maint Materials 6225 Park & Landsacpe Materials 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 TraiWay Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip $ (25) SUBTOTAL SUPPLIES $ 17,931 $ 20,690 $ 19,625 $ 2,955 $ 17,800 $ $ 8/13/2002 2003 Budget Obj Description -45111 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning • 6303 Legal 6305 Medical Svs 6306 Personnel/Labor Relations 6307 Professional Svs $ 30,911 $ 24,198 $ 31,850 $ 11,919 $ 2,300 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone /Pager 6322 Postage $ 936 $ 1,076 $ 800 $ 1,000 6323 Radio Communications 6329 Other Communication Svs TRANSPORTATION 6331 Travel Exp /Mileage $ 430 6332 Contracted Transportation $ 3,125 $ 1,797 $ 7,000 $ 351 $ 6,500 6333 Freight/Drayage 6339 Other Transporation Exp $ 635 ADVERTISING 6341 Personnel 6342 Legal Notices 6343 Other Notices 6349 Other Advertising $ 300 $ 375 $ 500 $ 500 PRINTING /DUPLICATING 6351 Printing Svs 6352 Micro - filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop $ 583 $ 2 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds • 6369 UTILITY SERVICES UTILITY SERVICES 6381 Electric 6382 Gas 6383 Water 6384 Refuse Disposal $ 1,877 $ 2,467 $ 1,850 $ 2,500 6385 Sewer 6386 Storm Sewer 6387 Heating oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs 6402 Equipment Svs 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs 6407 Traffic Control Maint Svs 6408 Communication/Information Svs 6409 Other Repair and Maint Svs $ 130 RENTALS 6411 Land 6412 Buildings/Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • 9/I32002 2003 Budget Obj Description -45111 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICES/LICENSES/FEES 6421 Software License 6422 Software Maint 6423 LOGIS Charges • 6428 Protection Svs MISCELLANEOUS 6431 Special Events $ 23,695 6432 Conferences and Schools 6433 Meeting Exp 6434 Dues and Subscriptions 6435 Credit Card Fees 6436 Uncollectible Checks 6437 Check Verification 6438 Cash Short/(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards /Settlements 6443 Prize Awards/Expense Reimb $ 6,650 $ 6,325 $ 6,650 $ 4,000 $ 6,325 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges- Prisioner 6449 Other Contractual Svs $ 180 $ 29,466 $ 150 CENTRAL GARAGE CHARGES 6461 Fuel Charges 6462 FixedCharges 6463 Repair and Maint Charges 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Engineering Service Transfer In 6473 Storm Sewer Trannfer In 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out • 6477 Capital Project Transfer Out ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales - Taxable 5585 Other Cost of Sales - Nontaxable 5586 Cost of Sales -Misc $ 7,292 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTS /EXPENSES 6491 Merchandise- Purchase for Res $ 1,480 $ 3,003 $ 2,400 $ 2,461 $ 3,300 5592 Cost of Sales -Food 5595 Cost of Sales - Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 46,042 $ 39,371 $ 51,050 $ 56,126 $ 46,700 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements 6540 Equip and Machinery 6550 Motor Vehicles 6560 Furniture 6570 Office Equip 6580 Information Systems $ 1,600 • 6590 Leases SUBTOTAL CAPITAL $ - $ _ $ _ $ _ $ 1,600 $ - $ OUTLAY 8/132002 2003 Budget Obj Description -45111 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal INTEREST 6611 6611 Bond Interest 6612 Other Debt Interest AGENT /ISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ $ $ $ $ $ $ SERVICE TOTAL BUDGET - 45111 $ 184,975 $ 184,254 $ 194,767 $ 88,823 $ 170,903 $ i • 8n3/2002 2003 Budget . City of (Brooklyn Center 2003 Budget DEPARTMENT /ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT /ACTIVITY/PROJECT: Teen Programs- 45112 PROFILE This unit provides for recreation programs for teens. These programs are funded through a combination of user fees and general fund revenues. Dances have historically been the main activity under teen programs. These dances are generally held at North View Junior High. However, "teen nights" have been scheduled at the Community Center. Summer conditioning is also a part of the teen program with 125 plus teens participating in 2002. Staff will evaluate the effectiveness of current programming efforts and suggest any alternatives that might more fully meet the needs of teens. • DEPARTMENTAL GOALS, * Increase activities for teens. * Assure a close working relationship between school districts and the City. * Sponsor summer conditioning program with a goal of 150 participants. * Investigate alternative programming for teens. EXPENDITURE DETAILS 6102 Overtime $500 The cost of security provided by police officers. 6103 Part -time $4,100 Wages for dance chaperones and summer conditioning staff. 6219 General Operating Supplies $700 T -shirts and supplies for the summer conditioning. 6307 Professional Services • $1,200 The cost of disc jockeys to provide music for the dances. • PERSONNEL LEVELS There are no full -time staff currently allocated to this division. CAPITAL OUTLAY None requested. • CITY OF BROOKLYN CENTER GENERAL FUND FUND 10100 SRS -TEEN PRFYGFiAMS DEPT /DIV NO.: ;:.• 112, Obi Description-45112 2000 2001 2002 2002 2003 2003 2003 Page 1 Actual Actual Budget To Date Request Recommend Adopt PERSONAL SVS WAGES AND SALARIES 6101 FT -Wages and Salaries 6102 FT- Overtime $ 487 $ 965 $ 500 6103 PT -Wages and Salaries $ 4,180 $ 2,890 $ 5,000 $ 580 $ 4,100 6104 PT- Overtime 6105 TEMP -Wages and Salaries $ 147 $ 200 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic $ 6122 PERA -FT Emp -Coord $ $ 277 6123 PERA -FT Emp -Pot &Fire $ $ 45 $ 90 6124 PERA- Defined Contribution $ 6125 FICA - Medicare $ 320 $ 228 $ 383 $ 56 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins/Cafeteria Plan Contribution: $ - OTHER PAYMENTS 6141 Unemplyment Comp OTHER INSURANCE 6151 Workers Comp Ins $ 21 $ 24 $ 45 $ 25 SUBTOTAL PERSONAL $ 4,521 $ 3,821 $ 5,905 $ 1,716 $ 4,600 $ $ SVS 2000 2001 2002 2002 2003 2003 2003 SUPPLIES Actual Actual Budget To Date Request Recommend Adopt OFFICE SUPPLIES 6201 Office Supplies 6202 Copying Supplies 6203 Books/Reference Mateirals 6204 Stationary Supplies OPERATING SUPPLIES • 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip 6215 Shop Materials 6216 Chemicals/Chemical Products 6217 Safety Supples 6218 Welding Supplies 6219 General Operating Supplies $ 134 $ 1,207 $ 600 $ 700 REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities 6224 Street Maint Materials 6225 Park & Landsacpe Materials 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Trailway Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip SUBTOTAL SUPPLIES $ 134 $ 1,207 $ 600 $ $ 700 $ $ • 8/132002 2003 Budget Obj Description -45112 2000 2001 2002 2002 2003 2003 Page 2 2003 OTHER CHARGES AND SVS g Actual Actual Budget To Date Request Recommend Adopt PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning • 6303 Legal 6305 Medical Svs 6306 Personnel /Labor Relations 6307 Professional Svs $ $ 850 $ 1,300 $ 395 $ 1,200 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone/Pager 6322 Postage 6323 Radio Communications 6329 Other Communication Svs TRANSPORTATION 6331 Travel Exp /Mileage 6332 Contracted Transportation 6333 Freight/Drayage 6339 Other Transporation Exp ADVERTISING 6341 Personnel 6342 Legal Notices 6343 Other Notices 6349 Other Advertising PRINTING/DUPLICATING 6351 Printing Svs 6352 Micro - filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds 6369 Other Insurance UTILITY SERVICES 6381 Electric 6382 Gas 6383 Water 6384 Refuse Disposa; 6385 Sewer 6386 Storm Sewer 6387 Heating oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs 6402 Equipment Svs 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs 6407 Traffic Control Maint Svs 6408 Communicationtinformation Svs 6409 Other Repair and Maint Svs RENTALS 6411 Land 6412 Buildings /Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • 8/132002 2003 Budget Obi Description45112 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICES /LICENSES/FEES 6421 Software License 6422 Software Maint 6423 LOGIS Charges • 6428 Protection Svs MISCELLANEOUS 6431 Special Events 6432 Conferences and Schools 6433 Meeting Exp 6434 Dues and Subscriptions 6435 Credit Card Fees 6436 Uncollectible Checks 6437 Check Verification 6438 Cash Short/(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards/Settlements 6443 Prize Awards/Expense Reimb 6444 Reoloation Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges- Prisioner 6449 Other Contractual Svs CENTRAL GARAGE CHARGES 6461 Fuel Charges 6462 FixedCharges 6463 Repair and Maint Charges 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Engineaering Service Transfer In 6473 Storm Sewer Trannfer In 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out • 6477 Capital Project Transfer Out ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales- Taxable 5585 Other Cost of Sales- Nontaxable 5586 Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTS/EXPENSES 6491 Merchandise - Purchase for Resale 5592 Cost of Sales -Food 5595 Cost of Sales- Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ $ 850 $ 1,300 $ 395 $ 1,200 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements 6540 Equip and Machinery 6550 Motor Vehicles 6560 Furniture 6570 Office Equip 6580 Information Systems 6,190 Leases • SUBTOTAL CAPITAL $ $ $ $ $ $ $ OUTLAY 9/13/2002 2003 Budget Obj Description -45112 2000 2001 2002 2002 2003 2003 2003 DEBT SERVICE Page 4 Actual Actual Budget To Date Request Recommend Adopt PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal INTEREST 6611 6611 Bond Interest 6612 Other Debt Interest AGENT /l SSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ $ $ $ $ $ $ SERVICE TOTAL BUDGET -45112 $ 4,655 $ 5,878 $ 7,805 $ 2,111 $ 6,500 $ $ • • ./132002 2003 Budget City of Brooklyn Center 2003 Budget DEPARTMENT /ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT /ACTIVITY/PROJECT: Youth Programs - 45113 PROFILE This unit provides for recreation programs for youth. These programs are funded through a combination of user fees and general fund revenues. Activities under this division include gymnastics, wrestling, summer programs such as playground supervision and the puppet wagon, various classes such as, dance, after school, holiday, specialty. In a typical year, more than 4,000 young people participate in these activities. This division also includes after school programming coordinated with the four school districts serving Brooklyn Center. DEPARTMENTAL GOALS * Provide affordable programs that meet the needs of youth. * Work closely with local social service providers to ensure coordinated programs for youth that do not unnecessarily duplicate efforts. * Continue to review and identify the changing needs of the community (i.e., socio- economic status and disabilities). * Enhance marketing efforts (including a customer service component) to attract additional participants. * Continue to provide summer playground supervision and programming at area parks. EXPENDITURE DETAILS 6103 Part -time $88,049 Includes instructors and leaders for youth programs, classes and activities, and after school programs. Part time staff depends on the number of classes offered and, in the case of rink attendants, weather. Six warming houses are staffed when rinks are open. 6219 General Operating Supplies $19,557 Includes items such as materials for craft classes, playground program supplies such as balls, bats and games. PERSONNEL LEVELS There are no full -time staff currently allocated to this division. • CAPITAL OUTLAY li CITY OF BROOKLYN CENTER GENERAL FUND FUND 10100 «: DEPT /DIV NO.: RS�YOjI t H PR" ; . :. Obj Description -45113 2000 2001 2002 2002 2003 2003 2003 Pagel Actual Actual Budget To Date Request Recommend Adopt PERSONAL SVS • WAGES AND SALARIES 6101 FT -Wages and Salaries 6102 FT- Overtime 6103 PT -Wages and Salaries $ 91,362 $ 82,157 $ 73,987 $ 35,935 $ 88,049 6104 PT- Overtime $ 424 $ 51 6105 TEMP -Wages and Salaries $ 50 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp -Coord $ 1,168 $ 920 $ 4,091 $ 179 $ 4,426 6123 PERA -FT Emp -Pol &Fire 6124 PERA - Defined Contribution 6125 FICA - Medicare $ 7,022 $ 6,289 $ 5,660 $ 2,750 $ 6,735 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins/Cafeteria Plan Contributions OTHER PAYMENTS 6141 Unemplyment Comp $ 25 $ (6) OTHER INSURANCE 6151 Workers Comp Ins $ 594 $ 447 $ 672 $ 379 $ 702 SUBTOTAL PERSONAL $ 100,570 $ 89,939 $ 84,410 $ 39,237 $ 99,912 $ $ SVS 2000 2001 2002 2002 2003 2003 2003 SUPPLIES Actual Actual Budget To Date Request Recommend Adopt OFFICE SUPPLIES 6201 Office Supplies 6202 Copying Supplies 6203 Books /Reference Mateirals 6204 Stationary Supplies • OPERATING SUPPLIES 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip 6215 Shop Materials 6216 Chemicals /Chemical Products 6217 Safety Supples 6218 Welding Supplies 6219 General Operating Supplies $ 12,791 $ 16,191 $ 13,102 $ 4,368 $ 19,557 REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities 6224 Street Maint Materials 6225 Park & Landsacpe Materials 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Trailway Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip SUBTOTAL SUPPLIES $ 12,791 $ 16,191 $ 13,102 $ 4,368 $ 19,557 $ $ • 8/13/2002 2003 Budget Obi Description -45113 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning 0 6303 Legal 6305 Medical Svs 6306 Personnel/Labor Relations 6307 Professional Svs $ 1,986 $ 2,367 $ 2,150 $ 1,324 $ 2,150 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone/Pager 6322 Postage 6323 Radio Communications 6329 Other Communication Svs TRANSPORTATION 6331 Travel Exp/Mileage $ 338 $ 374 $ 430 $ 430 6332 Contracted Transportation $ 2,394 $ 1,764 $ 1,824 $ 2,500 6333 Freight/Drayage 6339 Other Transporation Exp ADVERTISING 6341 Personnel 6342 Legal Notices 6343 Other Notices 6349 Other Advertising PRINTING /DUPLICATING 6351 Printing Svs 6352 Micro-filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds • 6369 UTILITY UTILITY SERVICES 6381 Electric 6382 Gas 6383 Water 6384 Refuse Disposa; 6385 Sewer 6386 Storm Sewer 6387 Heating oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs 6402 Equipment Svs 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs 6407 Traffic Control Maint Svs 6408 Communication/Information Svs 6409 Other Repair and Maint Svs RENTALS 6411 Land 6412 Buildings/Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • 9 /13/2002 2003 Budget ON Description -45113 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICES /LICENSES /FEES 6421 Software License 6422 Software Maint 6423 LOGIS Charges 6428 Protection Svs MISCELLANEOUS 6431 Special Events 6432 Conferences and Schools 6433 Meeting Exp 6434 Dues and Subscriptions 6435 Credit Card Fees 6436 Uncollectibie Checks 6437 Check Verification 6438 Cash Short/(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards /Settlements 6443 Prize Awards/Expense Reimb 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges - Prisioner 6449 Other Contractual Svs CENTRAL GARAGE CHARGES 6461 Fuel Charges 6462 FixedCharges 6463 Repair and Maint Charges 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Engineering Service Transfer In 6473 Storm Sewer Trasnfer In 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out 6477 Capital Project Transfer Out ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cast of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales - Taxable 5585 Other Cost of Sales- Nontaxable 5586 Cast of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTS /EXPENSES 6491 Merchandise - Purchase for Resale 5592 Cost of Saies -Food 5595 Cost of Sales - Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 4,718 $ 4,505 $ 4,404 $ 1,324 $ 5,080 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements 6540 Equip and Machinery 6550 Motor Vehicles 6560 Furniture 6570 Office Equip 6580 Information Systems • 6590 Leases SUBTOTAL CAPITAL $ _ $ _ $ _ $ $ $ $ OUTLAY &/132002 2003 Budget Obi Description -05113 2000 2001 2002 2002 2003 � 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal INTEREST 6611 6611 Bond Interest 6612 Other Debt Interest AGENT /ISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ $ $ $ $ $ $ SERVICE TOTAL BUDGET. 45113 $ 118,079 $ 110,635 $ 101,916 $ 44,929 $ 124,549 $ $ • 8/13/2002 2003 Budget 0 City of Brookfyn Center 2003 Budget DEPARTMENT /ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT /ACTIVITY/PROJECT: General Recreation — 45119 PROFILE This unit provides for recreational activities not otherwise classified. These programs are funded by a combination of general fund revenues and user fees. General Recreation Division programs include, tennis, skiing, adaptive recreation and supervision costs associated with the use of elementary schools and Northview Jr. High School. These classes and activities are anticipated to attract more than 1,000 participants in 2003. In addition to individual programs, Entertainment in the Park and skating rinks are also accounted for in this division. Attendance for Entertainment in the Park, including Sunday in Central Park, was approximately 25,000 people, while 8,000+ skaters enjoyed the skating rinks. DEPARTMENTAL GOALS * Maintain prior year's registrations while increasing program revenues. * Further identify the needs and interests of the community and develop programs accordingly. * Provide a balance of activities for a variety of age groups, abilities, and interests. * Further investigate corporate sponsorship for Entertainment in the Park activities. EXPENDITURE DETAILS, 6103 Part -time $22,240 Class instructors, rink attendants, and ski trip leaders. Also, sound technicians for Entertainment in the Park. 6307 Professional Services $18,450 Primarily our portion of building supervision costs associated with the use of elementary schools and Northview Jr. High School to provide programming. 6431 Special Events $15,750 Entertainment groups for Entertainment in the Park and Sunday in Central Park fireworks. • PERSONNEL LEVELS • There are no full -time staff currently allocated to this division. CAPITAL OUTLAY None requested. I � • i CITY OF BROOKLYN CENTER GENERAL FUND FUND 10100 At GEyE ' IQEC}tE l - " Ittt , a , e ,; DEPT /DIV NO.: Obj Description45119 2000 2001 2002 2002 2003 2003 Page 1 2003 Actual Actual Budget To Date Request Recommend nd t PERSONAL Ado O A L SV S P WAGES AND SALARIES 6101 FT -Wages and Salaries $ 27,469 $ 1,773 6102 FT- Overtime 6103 PT -Wages and Salaries $ 27,668 $ 26,550 $ 14,647 $ 22,240 6104 PT- Overtime $ 109 $ 122 6105 TEMP -Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp -Coord $ 2 $ 79 $ 1,468 $ 99 $ 1,230 6123 PERA -FT Emp -Pol &Fire $ 165 6124 PERA - Defined Contribution 6125 FICA - Medicare $ 2,125 $ 2,101 $ 2,031 $ 1,144 $ 1,702 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins /Cafeteria Plan Contributions OTHER PAYMENTS 6141 Unemplyment Comp OTHER INSURANCE 6151 Workers Comp Ins $ 220 $ 213 $ 241 $ 165 $ 271 SUBTOTAL PERSONAL $ 30,124 $ 29,862 $ 30,290 $ 18,115 $ 25,443 $ SVS $ 2000 2001 2002 2002 2003 2003 2003 SUPPLIES Actual Actual Budget To Date Request Recommend Adopt OFFICE SUPPLIES 6201 Office Supplies 6202 Copying Supplies 6203 Books /Reference Mateials 6204 Stationary Supplies OPERATING SUPPLIES 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip 6215 Shop Materials 6216 Chemicals/Chemical Products 6217 Safety Supples 6218 Welding Supplies 6219 General Operating Supplies $ 121 $ 76 $ 150 $ 127 $ 100 REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities 6224 Street Maint Materials 6225 Park & Landsacps Materials 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Trailway Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip SUBTOTAL SUPPLIES $ 121 $ 76 $ 150 $ 127 $ 100 $ $ • 9/13/2002 2003 Budget Obi Description -45119 2000 2001 2002 2002 2003 2003 Page 2 2003 Pa 9 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning 6303 Legal 6305 Medical Svs 6306 Personnel/Labor Relations 6307 Professional Svs $ 20,217 $ 29,845 $ 20,682 $ 11,965 $ 18,450 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone /Pager 6322 Postage 6323 Radio Communications 6329 Other Communication Svs TRANSPORTATION 6331 Travel Exp /Mileage $ 39 6332 Contracted Transportation 6333 Freight/Drayage 6339 Other Transporation Exp ADVERTISING 6341 Personnel 6342 Legal Notices 6343 Other Notices 6349 Other Advertising $ 4,781 $ 1,937 $ 4,850 $ 360 $ 4,500 PRI NTI NGIDU PLICATI NG 6351 Printing Svs 6352 Micro - filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds 6369 UTILITY SERVICES UTILITY SERVICES 6381 Electric 6382 Gas 6383 Water 6384 Refuse Dispose; 6385 Sewer 6386 Storm Sewer 6387 Heating oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs 6402 Equipment Svs 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs 6407 Traffic Control Maint Svs 6408 Communication/Information Svs 6409 Other Repair and Maint Svs RENTALS 6411 Land 6412 Buildings /Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • i 8/13/2002 2003 Budget Obj Description -45119 2000 2001 2002 2002 2003 2003 Page 3 2003 9 Actual Actual Budget To Date Request Recommend Adopt SERVICES/LICENSES/FEES ICESlLICENSES /FEE P S 6421 Software License 6422 Software Maint 6423 LOGIS Charges • 6428 Protection Svs MISCELLANEOUS 6431 Special Events $ 14,148 $ 7,369 $ 14,500 $ 10,825 $ 15,750 6432 Conferences and Schools 6433 Meeting Exp 6434 Dues and Subscriptions 6435 Credit Card Fees 6436 Uncollectible Checks 6437 Check Verification 6438 Cash Short/(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards /Settlements 6443 Prize Awards /Expense Reimb 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges - Prisioner 6449 Other Contractual Svs $ 32 $ 4,419 CENTRAL GARAGE CHARGES 6461 Fuel Charges 6462 FixedCharges 6463 Repair and Maint Charges 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Enginesering Service Transfer In 6473 Storm Sewer Trasnfer In 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out • 6477 Capital Project Transfer Out ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales- Taxable 5585 Other Cost of Sales - Nontaxable 5586 Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTS /EXPENSES 6491 Merchandise - Purchase for Resale 5592 Cost of Sales -Food 5595 Cost of Sales - Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 39,178 $ 39,151 $ 40,032 $ 27,608 $ 38,700 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements 6540 Equip and Machinery 6550 Motor Vehicles 6560 Furniture 6570 Office Equip 6580 Information Systems 6590 Leases • SUBTOTAL CAPITAL $ $ $ $ $ $ $ OUTLAY 9/132002 2003 Budget Obj Description -45119 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal INTEREST 6611 6611 Bond Interest 6612 Other Debt Interest AGENTASSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ $ $ $ $ $ $ SERVICE TOTAL BUDGET -45119 $ 69,423 $ 69,089 $ 70,472 $ 45,850 $ 64,243 $ $ 8/132002 2003 Budget • City of (Brooklyn Center 2003 (Budget DEPARTMENT /ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT /ACTIVITY/PROJECT: Community Center - 45122 PROFILE, This unit provides for all recreation activities at the Community Center, as well as some building maintenance. Again for 2003, some maintenance expenses including, paper supplies, cleaning supplies, a large portion of operating supplies and most utility charges have been transferred to the Government Buildings Plant budget. Also for 2003, significant increases have been made in revenue estimates and expenditure allocations to accommodate for full year operations. During 2001 and 2002, the Community Center was closed for a portion of each year to allow for building remodeling. DEPARTMENTAL GOALS * Continue in -depth review of Community Center operations and activities. * Continue to refine schedule of operating hours. * Enhance marketing efforts (including a customer service component) to attract additional participants. * Assure that the facility is clean and well maintained so as to compliment marketing efforts. EXPENDITURE DETAILS 6103 Part -Time Employees $78,000 Includes building supervisors to provide supervision nights and weekends, staffing the concession stand during the busiest hours of operation (at other times, clerical or building supervisor staff cover the concession stand), setup staff for Constitution Hall and other events. 6219 General Operating Supplies $5,500 Operating supply allocations have been split between Recreation Administration and Community Center. 6491 Merchandise for Resale $31,000 PERSONNEL LEVELS • 4 Full -time Custodians • CAPITAL OUTLAY Item Exercise Equipment Qty: 1 Unit Cost: $10,000 Less Trade -in: $ -0- Total Cost: $10,000 • • I CITY OF BROOKLYN CENTER GE NERALFUND FUND 10100 CY4RSS CfaMMUNCfy CLNTE r 7 DEPT /DIV NO.: ON Description -45122 2000 2001 2002 2002 2003 2003 Pagel 1 2003 PERSONAL SVS g Actual Actual Budget To Date Request Recommend Adopt • WAGES AND SALARIES 6101 FT -Wages and Salaries $ 76,748 $ 92,218 $ 100,793 $ 3,013 $ 103,162 6102 FT- Overtime $ 8,899 $ 15,779 $ 812 6103 PT -Wages and Salaries $ 76,126 $ 68,943 $ 60,565 $ 12,998 $ 78,000 6104 PT- Overtime $ 1,157 $ 3,374 $ 1,702 6105 TEMP -Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp -Coord $ 5,793 $ 7,365 $ 8,923 $ 710 $ 10,018 6123 PERA -FT Emp -Pol &fire 6124 P£RA- Defined Contribution 6125 FICA - Medicare $ 13,134 $ 14,371 $ 12,344 $ 1,444 $ 13,859 6127 Fire Relief Association $ EMPLOYEE BENEFITS 6131 Ins/Cafeteria Plan Contribution: $ 20,641 $ 16,117 $ 22,560 $ 530 $ 24,000 OTHERPAYMENTS 6141 Unemplyment Comp $ 21 OTHER INSURANCE 6151 Workers Comp Ins $ 2,723 $ 3,345 $ 5,075 $ 264 $ 7,068 SVS SUBTOTAL PERSONAL $ 205,221 $ 221,533 $ 210,260 $ 21,473 $ 236,107 $ $ - 2000 2001 2002 2002 2003 2003 2003 SUPPLIES Actual Actual Budget To Date Request Recommend Adopt OFFICE SUPPLIES 6201 Office Supplies 6202 Copying Supplies 6203 Books/Reference Mateirals 6204 Stationary Supplies OPERATING SUPPLIES 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip 6215 Shop Materials 6216 Chemicals/Chemical Products 6217 Safety Supples 6218 Welding Supplies 6219 General Operating Supplies $ 7,112 $ 2,679 $ 5,750 $ 26 $ 5,500 REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities 6224 Street Maint Materials 6225 Park & Landsacpe Materials 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Trailway Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other $ 258 SMALL TOOLS AND MINOR EQUIP 6241 Small Tools $ 6242 Minor Equip $ SUBTOTAL SUPPLIES $ 7,370 $ 2,679 $ 5,750 $ 26 $ 5,500 $ $ 8/13/2002 2003 Budget Obj Description -45122 2000 2001 2002 2002 2003 2003 Page 2 2003 OTHER CHARGES AND SVS g Actual Actual Budget To Date Request Recommend Adopt PROFESSIONAL SERVICES 6301 Acct, Audit Financial Sys 6302 Arch, Eng and Planning 6303 Legal 6305 Medical Sys • 6306 Personnel /Labor Relations 6307 Professional Sys $ 2,258 $ 1,032 $ 2,100 $ 400 $ 2,000 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone /Pager 6322 Postage 6323 Radio Communications 6329 Other Communication Sys TRANSPORTATION 6331 Travel Exp/Mileage $ 3 6332 Contracted Transportation 6333 Freight/Drayage 6339 Other Transporation Exp ADVERTISING 6341 Personnel 6342 Legal Notices 6343 Other Notices 6349 Other Advertising $ 912 $ 966 $ 750 $ 25 $ 1,000 PRI NTINGIDU PLI CATI NG 6351 Printing Sys 6352 Micro - filming Sys INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds 6369 Otherinsurance • UTILITY SERVICES 6381 Electric 6382 Gas 6383 Water 6384 Refuse Dispose; 6385 Sewer 6386 Storm Sewer 6387 Heating oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UT11TY SERVICES 6391 Met Council Environmental Sys REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Sys 6402 Equipment Sys 6403 Buildings and Facilities Maint Sys 6404 Street Maint Sys 6405 Park and Landscape Sys 6407 Traffic Control Maint Sys 6408 Communication /Information Sys 6409 Other Repair and Maint Sys RENTALS 6411 Land 6412 Buildings /Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • 8/132002 2003 Budget ON Description -45122 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICES/LICENSES/FEES 6421 Software License 6422 Software Maint 6423 LOGIS Charges is 6428 Protection Svs MISCELLANEOUS 6431 Special Events 6432 Conferences and Schools 6433 Meeting Exp 6434 Dues and Subscriptions 6435 Credit Card Fees 6436 Uncollectible Checks 6437 Check Verification 6438 Cash Shortf(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards/Settlements 6443 Prize Awards/Expense Reimb 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges - Prisioner 6449 Other Contractual Svs CENTRAL GARAGE CHARGES 6461 Fuel Charges 6462 FixedCharges 6463 Repair and Maint Charges 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Engineering Service Transfer In 6473 Storm Sewer Trasnfer In 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out 6477 Capital Project Transfer Out ENTERPRISE FUND EXPENSES 5581 Cost of Sates - Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales - Taxable 5585 Other Cost of Sales - Nontaxable 5586 Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTS/EXPENSES 6491 Merchandise - Purchase for Res $ 30,462 $ 28,386 $ 21,000 $ 5,477 $ 31,000 5592 Cost of Sales -Food S595 Cost of Sales - Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 33,632 $ 30,387 $ 23,850 $ 5,902 $ 34,000 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements 6540 Equip and Machinery $ 10.000 6550 Motor Vehicles 6560 Furniture 6570 Office Equip 6580 Information Systems 6590 Leases SUBTOTAL CAPITAL $ $ $ $ $ 10,000 $ $ • OUTLAY 9/132002 2003 Budget Obj Description -45122 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal INTEREST 6611 Bond Interest 6612 Other Debt Interest AGENT /ISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ _ $ $ $ $ $ $ SERVICE TOTAL BUDGET- 45122 $ 246,223 $ 254,599 $ 239,860 $ 27,401 $ 285,607 $ $ • • 8/132002 2003 Budget • City of Brooklyn Center 2003 Budget DEPARTMENT/ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT /ACTIVITY/PROJECT: Pool - 45124 PROFILE This unit accounts for swimming lessons and open swim activities. The pool, exercise room, and sauna are used by in excess of 100,000 people a year. People come to the pool for swim lessons, lap swim, use of water slide, recreational swim, and aqua exercise. A full range of swimming lessons is offered, from parent and tot to youth, teen and adult swimming, diving, and competitive swimming. Thirty to forty classes are offered each quarter. For the 2003 budget, the budget allocations for a number of specific line items continues the move of expenditures from Division 465, Community Center, and Division 466, Pool, to Divisions 440, and Division 441, Building Maintenance. This was done for ease and clarity of budgeting and administration. Division 466 continues to budget items that are very specific to the pool. A charge in the amount of twenty percent of operational • overhead, such as utilities, custodial and maintenance supplies, etc., will continue to be charged to Divisions 465 and 466. Also for 2003, significant increases have been made in revenue estimates and expenditure allocations to accommodate for full year operations. During 2001 and 2002, the Community Center was closed for a portion of each year to allow for building remodeling. DEPARTMENTAL GOALS * Continue to offer high quality swimming lessons for all ability levels. * To devise new marketing efforts that increase attendance to pre- remodeling levels. * Investigate new and /or expanded special events to attract new customers. EXPENDITURE DETAILS 6103 Part -time $153,340 The cost of two part-time Assistant Aquatics Coordinators, plus 20 -30 lifeguards and swim instructors. 6381 Electric Service $17,000 Twenty percent of the estimated expenditures for electricity have been charged to • Division 466, to cover direct operation costs of the Community Center swimming pool. • 6382 Gas Service $14,000 With the assistance of our utility vendors, we have determined that twenty percent of the estimated expenditures for natural gas are directly attributable to operation of the Community Center swimming pool. 6402 Equipment Services $6,500 Maintenance and service agreements for pool equipment, exercise equipment and recreational equipment. PERSONNEL LEVELS .50 Aquatics Coordinator CAPITAL OUTLAY None requested. • • CITY OF BROOKLYN CENTER GENER_ALFUND FUND 10100 CA ':- • : ' -' ^ DEPT /DIV NO.: Obj Oescription45124 2000 2001 2002 2002 2003 2003 2003 Pagel Actual Actual Budget To Date Request Recommend Adopt PERSONALSVS • WAGES AND SALARIES 6101 FT -Wages and Salaries $ 35,009 $ 28,478 $ 38,239 $ 40,373 6102 FT- Overtime $ 454 6103 PT -Wages and Salaries $ 142,574 $ 151,105 $ 98,750 $ 50,039 $ 153,340 6104 PT- Overtime $ 929 $ 177 $ 372 6105 TEMP -Wages and Salaries $ 180 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp -Coord $ 2,125 $ 1,952 $ 7,576 $ 128 $ 10,713 6123 PERA -FT Emp -Pol &Fire 6124 PERA - Defined Contribution 6125 FICA - Medicare $ 13,787 $ 13,975 $ 10,480 $ 3,857 $ 14,819 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins/Cafeteria Plan Contribution $ 4,763 $ 4,520 $ 5,640 $ 6,000 OTHER PAYMENTS 6141 Unemplyment Comp $ 390 $ 4,776 OTHER INSURANCE 6151 Workers Comp Ins $ 948 $ 944 $ 1,244 $ 507 $ 1,763 SUBTOTAL PERSONAL $ 200,589 $ 201,721 $ 161,929 $ 59,679 $ 227,008 $ $ SVS 2000 2001 2002 2002 2003 2003 2003 SUPPLIES Actual Actual Budget To Date Request Recommend Adopt OFFICE SUPPLIES 6201 Office Supplies 6202 Copying Supplies 6203 Books/Reference Mateials 6204 Stationary Supplies OPERATING SUPPLIES 6211 Cleaning Supplies $ 488 $ 836 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip 6215 Shop Materials 6216 Chemicals/Chemical Products $ 7,642 $ 2,988 $ 8,000 $ 7,500 6217 Safety Supples 6218 Welding Supplies 6219 General Operating Supplies $ 3,761 $ 1,532 $ 850 $ 1,000 REPAIR AND MAINTENANCE SUPPLIES $ 999 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities $ 140 $ 1,000 $ 1,000 6224 Street Maint Materials 6225 Park & Landsacpe Materials $ 84 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Trailway Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other $ 3,236 $ 1,146 $ 500 $ 750 SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip SUBTOTAL SUPPLIES $ 15,267 $ 6,586 $ 10,350 $ 999 $ 10,250 $ $ • 8/13/2002 2003 Budget Obj Description -45124 2000 2001 2002 2002 2003 2003 Page 2 2003 OTHER CHARGES AND SVS g Actual Actual Budget To Date Request Recommend Adopt PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning • 6303 Legal 6305 Medical Svs 6306 Personnel/Labor Relations 6307 Professional Svs $ 2,153 $ 896 $ 1,800 $ 1,298 $ 800 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone /Pager 6322 Postage 6323 Radio Communications 6329 Other Communication Svs TRANSPORTATION 6331 Travel Exp /Mileage 6332 Contracted Transportation 6333 Freight/Drayage 6339 Other Transporation Exp ADVERTISING 6341 Personnel 6342 Legal Notices 6343 Other Notices 6349 Other Advertising PRINTING /DUPLICATING 6351 Printing Svs 6352 Micro - filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds 6369 Otherinsurance • UTILITY SERVICES 6381 Electric $ 15,419 $ 15,930 $ 17,000 $ 3,716 $ 17,000 6382 Gas $ 11,136 $ 20,370 $ 14,000 $ 5,571 $ 14,000 6383 Water $ 2,130 $ 1,803 $ 2,500 $ 420 $ 2,250 6384 Refuse Disposal 6385 Sewer $ 3,004 $ 2,020 $ 3,250 $ 643 $ 3,000 6386 Storm Sewer 6387 Heating Oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs 6402 Equipment Svs $ 5,449 $ 4,958 $ 7,700 $ 970 $ 6,500 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs 6407 Traffic Control Maint Svs 6408 Communication/Information Svs 6409 Other Repair and Maint Svs RENTALS 6411 Land 6412 Buildings/Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • 9/132002 2003 Budget Obj Description -45124 2000 2001 2002 2002 2003 2003 Page 3 2003 SERVICES /LI C ENSE S/FEES Actual Actual Budget To Date Request Recommend Adopt 6421 Software License 6422 Software Maint 6423 LOGIS Charges • 6428 Protection Svs MISCELLANEOUS 6431 Special Events $ 4,800 6432 Conferences and Schools 6433 Meeting Exp 6434 Dues and Subscriptions 6435 Credit Card Fees 6436 Uncollectible Checks 6437 Check Verification 6438 Cash Short/(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards /Settlements 6443 Prize Awards/Expense Reimb 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges- Prisioner 6449 Other Contractual Svs $ 506 $ 251 CENTRAL GARAGE CHARGES 6461 Fuel Charges 6462 FixedCharges 6463 Repair and Maint Charges 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Engineering Service Transfer In 6473 Storm Sewer Trannfer In 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out 6477 Capital Project Transfer Out ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Safes -Beer 5584 Other Cost of Sales - Taxable 5585 Other Cost of Sales - Nontaxable 5586 Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTS/EXPENSES 6491 Merchandise - Purchase for Resale 5592 Cost of Sales -Food 5595 Cast of Sales- Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 39,291 $ 46,483 $ 46,250 $ 12,869 $ 48,350 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements 6540 Equip and Machinery $ 8,839 $ 4,500 $ 4,379 6550 Motor Vehicles 6560 Furniture 6570 Office Equip 6580 Information Systems 6590 Leases • SUBTOTAL CAPITAL $ $ 8,839 $ 4,500 $ 4,379 $ $ $ OUTLAY g /13/2002 2003 Budget Obi Description -45124 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal • INTEREST 6611 Bond Interest 6612 Other Debt Interest AGENT /ISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ $ $ $ $ $ $ SERVICE TOTAL BUDGET. 45124 $ 255,147 $ 263,629 $ 223,029 $ 77,926 $ 285,608 $ $ i • 8/I30002 2003 Budget General Fund Expenditure Detail B Y p De artment /Division /Acts v 1 ty Community Development 41910- Planning and Zoning 42410- Inspection Services City of Brooklyn Center • 2003 Budget DEPARTMENT/DIVISION /ACTIVITY SUPPORT WORKSHEET FUND: General Fund -10100 DEPT/DIVISION /ACTIVITY: Planning and Zoning -41910 PROFILE The planning & zoning division of Community Development is responsible for the enforcement of the City's zoning ordinance (Chapter 35) and the sign ordinance (Chapter 34). The division prepares initial reports on all applications to the Planning Commission, including site and building plans, special use permits, variances, rezoning, appeals, and preliminary plats. Also, the division administers site performance guarantees and oversees the issuance of land use permits, sign hanger permits and the inspection of signs. DEPARTMENTAL GOALS * Provide timely and thorough review of all planning commission applications. * To assist and interpret for the general public the City's Zoning Ordinance and other related ordinances. • EXPENDITURE DETAILS 6102 Overtime $2,100 This request recognizes a change in recording Planning Commission minutes. Timesavers, a private company, previously provided this service to the Planning Commission. This addition in cost will be offset by the elimination of Professional Services in 2002. 6219 General Operating Supplies $200 Provides for all copy machine supplies to include toner cartridges and paper for departmental operations. 6434 Dues and Subscriptions $1,400 APA dues $225, Law of Zoning and Planning subscription $1,000 and Building Permit Law Bulletin subscription $100 and miscellaneous of $75. PERSONNEL LEVELS 1 Planning Zoning Specialist 1 Community Development Secretary I • • CAPITAL OUTLAY Item Computer Qty: 1 Unit Cost: $1,600 Less Trade -in: $ -0- Total Cost: $1,600 • • CITY OF BROOKLYN CENTER FUND 10100 GENERAL FUND DEPT /DIV NO.: 41916. ,BLaNNINCANOZOrtING: . Obj Description -41910 2000 2001 2002 2002 2003 2003 2003 Pagel Actual Actual Budget To Date Request Recommend Adopt PERSONAL SVS WAGES AND SALARIES • 6101 FT -Wages and Salaries $ 89,278 $ 92,488 $ 95,113 $ 47,283 $ 99,609 6102 FT- Overtime $ 419 $ 501 $ 2,100 $ 540 $ 2,100 6103 PT -Wages and Salaries 6104 PT- Overtime 6105 TEMP -Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp -Coord $ 4,560 $ 4,733 $ 5,376 $ 2,632 $ 5,508 6123 PERA -FT Emp -Pol &Fire 6124 PERA - Defined Contribution 6125 FICA - Medicare $ 6,710 $ 7,381 $ 7,436 $ 3,891 $ 7,620 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins /Cafeteria Plan Contribution: $ 7,700 $ 6,022 $ 11,280 $ 3,728 $ 12,000 OTHER PAYMENTS 6141 Unemplyment Comp OTHER INSURANCE 6151 Workers Comp Ins $ 403 $ 316 $ 709 $ 211 $ 884 SUBTOTAL PERSONAL $ 109,070 $ 111,441 $ 122,014 $ 58,285 $ 127,721 $ $ SVS 2000 2001 2002 2002 2003 2003 2003 Actual Actual Budget To Date Request Recommend Adopt SUPPLIES OFFICE SUPPLIES 6201 Office Supplies 6202 Copying Supplies 6203 Books /Reference Mateirals 6204 Stationary Supplies OPERATING SUPPLIES • 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip 6215 Shop Materials 6216 Chemicals /Chemical Products 6217 Safety Supples 6218 Welding Supplies 6219 General Operating Supplies $ 56 $ 200 $ 200 REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities 6224 Street Maint Materials 6225 Park & Landsacpe Materials 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Trailway Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other $ 197 SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip $ 425 SUBTOTAL SUPPLIES $ 56 $ 197 $ 200 $ $ 625 $ $ 8/13/2002 2003 Budget Obj Description -41910 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning 6303 Legal $ 59 • 6305 Medical Svs 6306 Personnel/Labor /2elations 6307 Professional Svs $ 1,655 $ 1,053 $ 500 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone /Pager 6322 Postage 6323 Radio Communications 6329 Other Communication Svs TRANSPORTATION 6331 Travel Exp/Mileage $ 54 $ 25 6332 Contracted Transportation 6333 Freight/Drayage 6339 Other Transporation Exp ADVERTISING 6341 Personnel 6342 Legal Notices 6343 Other Notices 6349 Other Advertising PRINTING /DUPLICATING 6351 Printing Svs 6352 Micro - filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds 6369 Otherinsurance • UTILITY SERVICES 6381 Electric 6382 Gas 6383 Water 6384 Refuse Disposa; 6385 Sewer 6386 Storm Sewer 6387 Heating oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs 6402 Equipment Svs 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs 6407 Traffic Control Maint Svs 6408 Communication/Information Svs 6409 Other Repair and Maint Svs RENTALS 6411 Land 6412 Buildings/Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • 8/13/2002 2003 Budget Obj Description -41910 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICES /LICENSES/FEES 6421 Software License 6422 Software Maint 6423 LOGIS Charges 6428 Protection Svs • MISCELLANEOUS 6431 Special Events 6432 Conferences and Schools $ 40 $ 78 $ 100 $ 48 $ 100 6433 Meeting Exp 6434 Dues and Subscriptions $ 1,215 $ 1,067 $ 1,400 $ 209 $ 1,400 6435 Credit Card Fees 6436 Uncollectible Checks 6437 Check Verification 6438 Cash Short/(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards /Settlements 6443 Prize Awards /Expense Reimb 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges - Prisioner 6449 Other Contractual Svs CENTRAL GARAGE CHARGES 6461 Fuel Charges 6462 FixedCharges 6463 Repair and Maint Charges 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Engineering Service Transfer In 6473 Storm Sewer Trasnfer In 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out 6477 Capital Project Transfer Out • ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales - Taxable 5585 Other Cost of Sales- Nontaxable 5586 Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTSIEXPENSES 6491 Merchandise - Purchase for Resale 5592 Cost of Sales -Food 5595 Cost of Sales - Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees e' g g Reimb 6499 Salaries Reimb SUBTOTAL $ 2,964 $ 2,257 $ 2,025 $ 257 $ 1,500 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements 6540 Equip and Machinery 6550 Motor Vehicles 6560 Furniture 6570 Office Equip $ 221 6580 Information Systems y ms $ 1,600 6590 Leases • SUBTOTAL CAPITAL $ $ 221 $ $ $ $ OUTLAY 8/13/2002 2003 Budget ON Description -41910 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal 6603 INTEREST 6611 6611 Bond Interest 6612 Other Debt Interest 6613 AGENT /ISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ _ $ $ $ $ $ $ SERVICE TOTAL BUDGET -41910 $ 112,090 $ 114,116 $ 124,239 $ 58,542 $ 129,846 $ $ • i • I 8/13/2002 2003 Budget L • City of Brooklyn Center 2003 Budget DEPARTMENT/DIVISION /ACTIVITY SUPPORT WORKSHEET FUND: General Fund -10100 DEPT/DIVISION /ACTIVITY: Inspections - 42410 PROFILE The inspections division consists of three (3) full time inspectors; one (1) support personnel, and a seasonal temporary. The positions include the Building Official, Building Inspectors and Customer Service Representative/Permit Technician. The Building Official and the Inspectors are responsible for and provide inspections services for rental licenses, housing maintenance, Section 8, Building permits, fire suppression permits, sign permits, water and sewer permits, plan reviews and complaint oriented inspections. Through July 15, 2002, the Inspections Division has issued 1,036 permits; performed 2,288 permit inspections; made 204 rental inspections; and 328 Section 8 inspections. These numbers do not include the unit -by -unit inspection of the Summerchase apartment complex made at the request of the Minnesota Housing Finance Agency. The total value of permits issued to date is $38,526,400 with $277,667 in permit fees. DEPARTMENTAL GOALS • With the substantial comp letion of Brookdale , 69`" and Brookl yn Boulevard and the Twin Lake Industrial Park, it is anticipate that Brooklyn Center will experience some reduction in development activity in 2003.. Potential development projects include Little Asia, Twin Lakes Industrial Park Phase3, Shingle Creek Towers, Hennepin County Service Center, Brookdale tenant improvements and Super America on 57` During 2003, the inspections division will place greater emphasis on the enforcement of Chapter 12 especially as it relates to rental properties. EXPENDITURE DETAILS 6203 Books/Reference Materials $600 IBC and IRC Books. 6219 General Operating Supplies $2,100 The request includes the normal operating supplies necessary for the day -to -day operation of the division. Included in the request is $800 for the acquisition and/or construction of shelving and storage bins for build plans. 6307 Professional Services $9,000 • An independent professional generally reviews the plans for large developments. The cost of this item is paid with a portion of the plan review fee. 6432 Conference and Schools • $3200 Training sessions include state seminars ($1,180) and the Minnesota annual school ($2,020). 6434 Dues and Subscriptions $600 Lake Country ($350), MACHO ($150) and IAPMO ($100). PERSONNEL LEVELS 1- Building Official 2- Inspectors 1- Customer Service Representative/Permit Technician 1 -Full Time Temporary Housing Inspector (Position terminates 6/03) CAPITAL OUTLAY None requested. • • CITY OF BROOKLYN CENTER FUND 10100 GENERAL FUND DEPT /DIV NO.: 42410 INSPECTION SERV[CES:" Obj Description42410 2000 2001 2002 2002 2003 2003 2003 Pagel Actual Actual Budget To Date Request Recommend Adopt PERSONAL SVS WAGES AND SALARIES • 6101 FT -Wages and Salaries $ 205,514 $ 168,647 $ 178,601 $ 88,845 $ 191,001 6102 FT- Overtime 6103 PT -Wages and Salaries $ 9,609 $ 8,317 $ 14,057 $ 8,065 $ 20,878 6104 PT- Overtime 6105 TEMP -Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp -Coord $ 10,813 $ 9,009 $ 10,654 $ 4,978 $ 10,562 6123 PERA -FT Emp -Poi &Fire 6124 PERA - Defined Contribution 6125 FICA - Medicare $ 15,742 $ 13,807 $ 14,739 $ 7,137 $ 14,612 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins /Cafeteria Plan Contribution: $ 22,229 $ 20,790 $ 22,560 $ 13,146 $ 24,000 OTHER PAYMENTS 6141 Unemplyment Comp $ 98 OTHER INSURANCE 6151 Workers Comp Ins $ 1,128 $ 941 $ 1,583 $ 993 $ 1,959 SUBTOTAL PERSONAL $ 265,133 $ 221,511 $ 242,194 $ 123,164 $ 263,012 SVS 2000 2001 2002 2002 2003 2003 2003 Actual Actual Budget To Date Request Recommend Adopt SUPPLIES OFFICE SUPPLIES 6201 Office Supplies $ 656 $ 50 $ 600 $ 11 $ ' 400 6202 Copying Supplies 6203 Books/Reference Mateirals $ 530 $ 1,200 $ 600 6204 Stationary Supplies OPERATING SUPPLIES • 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip $ 220 $ 100 $ 800 $ 800 6215 Shop Materials 6216 Chemicals /Chemical Products 6217 Safety Supples 6218 Welding Supplies 6219 General Operating Supplies $ 2,149 $ 2,284 $ 2,100 $ 1,587 $ 2,100 REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities 6224 Street Maint Materials 6225 Park & Landsacpe Materials 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Trailway Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip SUBTOTAL SUPPLIES $ 3,555 $ 2,434 $ 4,700 $ 1,598 $ 3,900 $ $ • 8/13/2002 2003 Budget CITY OF BROOKLYN CENTER FUND 10100 GENERALFUND A DEPT /DIV NO.: ._�; �• •• ,_ _4243Q Obj Description -42410 2000 2001 2002 2002 2003 2003 2003 Page 1 Actual Actual Budget To Date Request Recommend Adopt PERSONAL SVS WAGES AND SALARIES • 6101 FT -Wages and Salaries $ 205,514 $ 168,647 $ 178,601 $ 88,845 $ 191,001 6102 FT- Overtime 6103 PT -Wages and Salaries $ 9,609 $ 8,317 $ 14,057 $ 8,065 $ 20,878 6104 PT- Overtime 6105 TEMP -Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp -Coord $ 10,613 $ 9,009 $ 10,654 $ 4,978 $ 10,562 6123 PERA -FT Emp -Pot &Fire 6124 PERA- Defined Contribution 6125 FICA - Medicare $ 15,742 $ 13,807 $ 14,739 $ 7,137 $ 14,612 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins /Cafeteria Plan Contribution: $ 22,229 $ 20,790 $ 22,560 $ 13,146 $ 24,000 OTHER PAYMENTS 6141 Unemplyment Comp $ 98 OTHER INSURANCE 6151 Workers Comp Ins $ 1,128 $ 941 $ 1,583 $ 993 $ 1,959 SUBTOTAL PERSONAL $ 265,133 $ 221,511 $ 242,194 $ 123,164 $ 263,012 SVS 2000 2001 2002 2002 2003 2003 2003 Actual Actual Budget To Date Request Recommend Adopt SUPPLIES OFFICE SUPPLIES 6201 Office Supplies $ 656 $ 50 $ 600 $ 11 $ 400 6202 Copying Supplies 6203 Books /Reference Mateials $ 530 $ 1,200 $ 600 6204 Stationary Supplies OPERATING SUPPLIES • 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip $ 220 $ 100 $ 800 $ 800 6215 Shop Materials 6216 Chemicals/Chemical Products 6217 Safety Supples 6218 Welding Supplies 6219 General Operating Supplies $ 2,149 $ 2,284 $ 2,100 $ 1,587 $ 2,100 REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities 6224 Street Maint Materials 6225 Park & Landsacpe Materials 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Trailway Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip SUBTOTAL SUPPLIES $ 3,555 $ 2,434 $ 4,700 $ 1,598 $ 3,900 $ $ • 8/13/2002 2003 Budget Obi Description -42410 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning 6303 Legal • 6305 Medical Svs 6306 Personnel /Labor Relations 6307 Professional Svs $ 5,363 $ 30,516 $ 14,000 $ 11,185 $ 9,000 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone /Pager $ 1,591 $ 1,846 $ 2,000 $ 891 $ 2,000 6322 Postage 6323 Radio Communications 6329 Other Communication Svs TRANSPORTATION 6331 TravelExp/Mileage $ 94 $ (19) $ 100 $ 30 $ 100 6332 Contracted Transportation 6333 Freight/Drayage 6339 Other Transporation Exp $ 113 ADVERTISING 6341 Personnel 6342 Legal Notices 6343 Other Notices 6349 Other Advertising PRINTING /DUPLICATING 6351 Printing Svs 6352 Micro - filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds 6369 Otherinsurance • UTILITY SERVICES 6381 Electric 6382 Gas 6383 Water 6384 Refuse Disposa; 6385 Sewer 6386 Storm Sewer 6387 Heating oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs 6402 Equipment Svs 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs 6407 Traffic Control Maint Svs 6408 Communication/information Svs 6409 Other Repair and Maint Svs RENTALS 6411 Land 6412 Buildings /Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • 8/132002 2003 Budget Obj Description -42410 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICES /LICENSES /FEES 6421 Software License 6422 Software Maint 6423 LOGIS Charges $ 9,794 $ 10,387 $ 13,819 $ 5,416 6428 Protection Svs • MISCELLANEOUS 6431 Special Events 6432 Conferences and Schools $ 6,836 $ 2,530 $ 8,500 $ 1,909 $ 3,200 6433 Meeting Exp $ 15 6434 Dues and Subscriptions $ 500 $ 825 $ 1,600 $ 345 $ 600 6435 Credit Card Fees 6436 Uncollectible Checks 6437 Check Verification 6438 Cash Short/(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards/Settlements 6443 Prize Awards /Expense Reimb 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges - Prisioner 6449 Other Contractual Svs CENTRAL GARAGE CHARGES 6461 Fuel Charges $ 1,060 $ 1,360 $ 1,218 $ 449 $ 1,254 6462 FixedCharges $ 4,896 $ 4,869 $ 6,114 $ 2,745 $ 6,297 6463 Repair and Maint Charges $ 1,296 $ 1,848 $ 1,506 $ 2,067 $ 1,551 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Engineeering Service Transfer In 6473 Storm Sewer Trasnfer In 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out 6477 Capital Project Transfer Out • ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales - Taxable 5585 Other Cost of Sales- Nontaxable 5586 Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTS /EXPENSES 6491 Merchandise - Purchase for Resale 5592 Cost of Sales -Food 5595 Cost of Sales- Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 31,430 $ 54,275 $ 48,857 $ 25,052 $ 24,002 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements 6540 Equip and Machinery 6550 Motor Vehicles 6560 Furniture $ 561 6570 Office Equip 6580 Information Systems $ 3,800 $ 6,100 $ 570 6590 Leases • SUBTOTAL CAPITAL $ - $ 4,361 $ 6,100 $ 570 OUTLAY 8/13/2002 2003 Budget Obj Description -42410 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal 6603 INTEREST 6611 6611 Bond Interest 6612 Other Debt Interest 6613 AGENT /ISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ - $ _ $ $ _ $ _ $ $ SERVICE TOTAL BUDGET -42410 $ 300,118 $ 282,581 $ 301,851 $ 150,384 $ 290,914 $ $ • 8/132002 2003 Budget General Fund Expenditure Detail By Department /Division /Activity Other 44110 - Social Services 45310- Convention and Tourism 48140 -Risk Management 48150 - Unallocated Expense- Central Supplies and Support 45311 -Civic Events 48170 - Reimbursement from Other Funds 48210- Transfer Out City of Brookfyn Center 2003 Budget DEPARTMENT /ACTIVITY /PROJECT SUPPORT WORKSHEET FUND: General Fund -101 DEPT /ACTIVITY/PROJECT: Social Services - 44110 Funding Requests The City Council set funding for 2003 as follows: Joint Powers Agreements Five Cities Senior Transportation .......... ............................... $14,118 Northwest Hennepin Human Services Council ......................18,670 (Includes CO -OP Northwest $6,418) ProjectPeace ................... ............................... ......................... Joint Powers Agreements Subtotal ........ ............................... ........................$79,105 Contract Services Brooklyn Peacemaker Center, Inc ........... ..............................$ 7,000 PRISM..................................................... ............................... 10,000 North Hennepin Mediation Program, Inc . ................................ 4,000 Contract Services Subtotal ..................... ............................... ........................$21.000 Total $100,105 City of Brooklyn Center 2002 Budget DEPARTMENT /ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT /ACTIVITY/PROJECT: Social Services - 44110 Funding Requests The City Council set funding for 2003 as follows: Joint Powers Agreements Five Cities Senior Transportation Northwest Hennepin Human Services Council (Includes CO -OP Northwest) Project Peace Joint Powers Agreements Subtotal Contract Services Brooklyn Peacemaker Center, Inc. PRISM North Hennepin Mediation Program, Inc. • Contract Services Subtotal Total $100,105 PERSONNEL LEVELS None requested. CAPITAL OUTLAY None requested. i I • i CITY OF BROOKLYN CENTER FUND 10100 GENERAL FUND DEPT /DIV NO.: 44140' SOCtAE,.BERVtCES Obj Description -44110 2000 2001 2002 2002 2003 2003 2003 Pagel Actual Actual Budget To Date Request Recommend Adopt PERSONAL SVS WAGES AND SALARIES • 6101 FT -Wages and Salaries 6102 FT- Overtime 6103 PT -Wages and Salaries 6104 PT- Overtime 6105 TEMP -Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp -Coord 6123 PERA -FT Emp -Poi &Fire 6124 PERA - Defined Contribution 6125 FICA - Medicare 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins /Cafeteria Plan Contribution: OTHER PAYMENTS 6141 Unemplyment Comp OTHER INSURANCE 6151 Workers Comp Ins SUBTOTALPERSONAL $ $ $ $ $ $ $ SVS 2000 2001 2002 2002 2003 2003 2003 Actual Actual Budget To Date Request Recommend Adopt SUPPLIES OFFICE SUPPLIES 6201 Office Supplies 6202 Copying Supplies 6203 Books/Reference Mateirals 6204 Stationary Supplies • OPERATING SUPPLIES 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip 6215 Shop Materials 6216 Chemicals /Chemical Products 6217 Safety Supples 6218 Welding Supplies 6219 General Operating Supplies REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities 6224 Street Maint Materials 6225 Park & Landsacpe Materials 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Traiiway Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip SUBTOTAL SUPPLIES $ $ $ $ $ $ $ • g/13/2002 2003 Budget Obj Description -44110 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning • 6303 Legal 6305 Medical Svs 6306 Personnel/Labor Relations 6307 Professional Svs 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone /Pager 6322 Postage 6323 Radio Communications 6329 Other Communication Svs TRANSPORTATION 6331 Travel ExptMileage 6332 Contracted Transportation 6333 Freight/Drayage 6339 Other Transporation Exp ADVERTISING 6341 Personnel 6342 Legal Notices 6343 Other Notices 6349 Other Advertising PRINTING /DUPLICATING 6351 Printing Svs 6352 Micro - filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds • 6369 UTILITY UTILITY SERVICES 6381 Electric 6382 Gas 6383 Water 6384 Refuse Dispose; 6385 Sewer 6386 Storm Sewer 6387 Heating oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UT11TY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs 6402 Equipment Svs 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs 6407 Traffic Control Maint Svs 6408 Communication/information Svs 6409 Other Repair and Maint Svs RENTALS 6411 Land 6412 Buildings /Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • 8/132002 2003 Budget Obj Description -44110 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICES/LICENSES/FEES 6421 Software License 6422 Software Maint 6423 LOGIS Charges • 6426 Protection Svs MISCELLANEOUS 6431 Special Events 6432 Conferences and Schools 6433 Meeting Exp 6434 Dues and Subscriptions 6435 Credit Card Fees 6436 Uncollectible Checks 6437 Check Verification 6438 Cash Short/(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards/Settlements 6443 Prize Awards/Expense Reimb 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges - Prisioner 6449 Other Contractual Svs $ 95,148 $ 106,034 $ 103,419 $ 56,469 $ 100,105 CENTRAL GARAGE CHARGES 6461 Fuel Charges 6462 FixedCharges 6463 Repair and Maint Charges 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Engineering Service Transfer In 6473 Storm Sewer TrasnferIn 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out • 6477 Capital Project Transfer Out ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales - Taxable 5585 Other Cost of Sales- Nontaxable 5586 Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTS /EXPENSES 6491 Merchandise - Purchase for Resale 5592 Cost of Sales -Food 5595 Cost of Sales - Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 95,148 $ 106,034 $ 103,419 $ 56,469 $ 100,105 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements 6540 Equip and Machinery 6550 Motor Vehicles 6560 Furniture 6570 Office Equip 6580 Information Systems • 6590 Leases SUBTOTAL CAPITAL $ - $ _ $ _ $ _ $ _ $ _ $ OUTLAY 811312002 2003 Budget Obi Description -44110 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal • INTEREST 6611 Bond Interest 6612 Other Debt Interest AGENTIISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ - $ _ $ $ $ $ $ SERVICE TOTAL BUDGET -44110 $ 95,148 $ 106,034 $ 103,419 $ 56,469 $ 100,105 $ $ • I • I 6/132002 2003 Budget City of Brooklyn Center • 2002 (Budget DEPARTMENT /ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT /ACTIVITY/PROJECT: Convention and Tourism - 45310 PROFILE Operators of hotels and motels in Brooklyn Center collect a six percent tax on the rent they charge for providing lodging. The tax was enacted in two three percent increments. The City collects the total tax proceeds from the operators and forwards 95% of the first three percent to the North Metro Convention and Visitors Bureau to be used in accordance with Minnesota Statutes Section 477A.018. This section provides for marketing and promotion efforts on behalf of the City as a tourist and convention center. The City retains five percent of the first three percent for administrative costs associated with the program. Lodging taxes are increased in the budget for 2002 to levels reflective of past performance as well as anticipation of future performance. This has been the conservative approach to ensure that economic conditions are recognized and provided • for during times of slower economic growth. Based on revenues of $720,000, the Convention and Tourism Bureau would receive $342,000. EXPENDITURE DETAILS 6445 Taxes, Licenses and Fees $342,000 Provides for amounts to be paid to Conventions and Visitors Bureau. PERSONNEL LEVELS None requested. CAPITAL OUTLAY None requested. • CITY OF BROOKLYN CENTER FUND 10100 GENERAL FUND DEPT /DIV NO.: CONVENTtOtJ/iN4TOURISM , ...._..x...- Obj Description -45310 2000 2001 2002 2002 2003 2003 2003 Page 1 Actual Actual Budget To Date Request Recommend Adopt PERSONAL SV S • WAGES AND SALARIES 6101 FT -Wages and Salaries 6102 FT- Overtime 6103 PT -Wages and Salaries 6104 PT- Overtime 6105 TEMP -Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp -Coord 6123 PERA -FT Emp -Pol &Fire 6124 PERA - Defined Contribution 6125 FICA- Medicare 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins /Cafeteria Plan Contribution: OTHER PAYMENTS 6141 Unemplyment Comp OTHER INSURANCE 6151 Workers Comp Ins SUBTOTAL PERSONAL $ $ $ $ $ $ $ SVS 2000 2001 2002 2002 2003 2003 2003 Actual Actual Budget To Date Request Recommend Adopt SUPPLIES OFFICE SUPPLIES 6201 Office Supplies 6202 Copying Supplies 6203 Books /Reference Mateirals 6204 Stationary Supplies • OPERATING SUPPLIES 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip 6215 Shop Materials 6216 Chemicals /Chemical Products 6217 Safety Supples 6218 Welding Supplies 6219 General Operating Supplies REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities 6224 Street Maint Materials 6225 Park & Landsacpe Materials 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Trailway Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip SUBTOTAL SUPPLIES $ $ $ $ $ $ $ .3/2002 2003 Budget Obj Description -45310 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning 6303 Legal • 6305 Medical Svs 6306 Personnel /Labor Relations 6307 Professional Svs 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone /Pager 6322 Postage 6323 Radio Communications 6329 Other Communication Svs TRANSPORTATION 6331 Travel Exp /Mileage 6332 Contracted Transportation 6333 Freight/Drayage 6339 Other Transporation Exp ADVERTISING 6341 Personnel 6342 Legal Notices 6343 Other Notices 6349 Other Advertising PRINTING /DUPLICATING 6351 Printing Svs 6352 Micro - filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds 6369 Otherinsurance • UTILITY SERVICES 63131 Electric 6382 Gas 6383 Water 6384 Refuse Dispose; 6385 Sewer 6386 Storm Sewer 6387 Heating oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs 6402 Equipment Svs 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs 6407 Traffic Control Maint Svs 6408 Communication /Information Svs 6409 Other Repair and Maint Svs RENTALS 6411 Land 6412 Buildings/Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • 8/132002 2003 Budget Obji Descriptlon45310 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICES /LICENSES /FEES 6421 Software License 6422 Software Maint 6423 LOGIS Charges 6428 Protection Svs • MISCELLANEOUS 6431 Special Events 6432 Conferences and Schools 6433 Meeting Exp 6434 Dues and Subscriptions 6435 Credit Card Fees 6436 Uncollectible Checks 6437 Check Verification 6438 Cash Shortl(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awarda/Settlements 6443 Prize Awards/Expense Reimb 6444 Reolcation Exp 6445 Lodging Tax $ 397,507 $ 392,805 $ 342,000 $ 165,860 $ 332,500 6446 6447 Towing Charges 6448 Boarding Charges - Prisioner 6449 Other Contractual Svs CENTRAL GARAGE CHARGES 6461 Fuel Charges 6462 FixedCherges 6463 Repair and Maint Charges 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Engineeering Service Transfer In 6473 Storm Sewer TrasnferIn 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out 6477 Capital Project Transfer Out • ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales - Taxable 5585 Other Cost of Sales - Nontaxable 5586 Cost of Sales -Misr 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTS /EXPENSES 6491 Merchandise - Purchase for Resale 5592 Cost of Sales -Food 5595 Cost of Sales - Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 397,507 $ 392,805 $ 342,000 $ 165,860 $ 332,500 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements 6540 Equip and Machinery 6550 Motor Vehicles 6560 Furniture 6570 Office Equip 6580 Information Systems 6590 Leases • SUBTOTAL CAPITAL $ $ $ $ $ $ $ OUTLAY g /13/2002 2003 Budget Obj Description -45310 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal • INTEREST 6611 Bond Interest 6612 Other Debt Interest AGENT /ISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ _ $ $ $ $ $ $ SERVICE TOTAL BUDGET -45310 $ 397,507 $ 392,805 $ 342,000 $ 165,860 $ 332,500 $ $ • • 8/13/2002 2003 Budget • City of (Brook(yn Center 2003 (Budget DEPARTMENT /ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT /ACTIVITY/PROJECT: Risk Management - 49240 PROFILE The Risk Management functions of the City are provided for in this division. Its primary purpose is to identify exposures and reduce risks related to those exposures and provide insurance coverage for those identified exposures. In past years, the City has contracted for assistance with the identification and reduction responsibilities through a service contract with a licensed agent. As part of its efforts to improve customer service and value for the investment, the League of Minnesota Cities Insurance Trust ( LMCIT) has added a risk management component to its operations at no cost to the City. While this new service will not rovide 1 p al services necessary to effectively manage risk, it will reduce the cost of service. A second function of this division is to identify appropriate insurance policies to protect the City's investment in property, equipment and machinery. Insurance policies are purchased that provide liability, property damage, faithful performance bonds and related • coverages. Agent services are required as Minnesota Statutes do not permit the City to purchase insurance directly from a provider. Policies must be purchased through an agent. Amounts are requested to provide for agent services. Finally, this division provides for deductible amounts for claims paid. The City has established a deductible limit at $1,000 per incident across all liability and property damage policies. This has reduced our cost of insurance by 5 % -7% as the City assumes the risk for the first $1,000 of covered risk before the limits of the policy are engaged. DEPARTMENTAL GOALS * Provide risk management services to departments and divisions within the . Cit g p Y * Identify cost saving measures through application of self - insurance (increased deductibles) for some levels of risk. EXPENDITURE DETAILS 6307 Professional Services $5,000 Provides for agent and policy review services. This represents a $10,000 decrease from 2001 levels as the LMCIT is now offering services that were previously purchased under contract. Agent services are provided for under this object code • 6442 Court Awards and Settlements $10,000 Provides for deductible amounts applicable to covered risks. 6361 General Liability $129,780 Provides for general liability insurance coverage for all City operations, activities and services. 6362 Property Damage $19,275 Provides for damage done to private property as a result of an accident where the City is found to be at fault. 6366 Machinery Breakdown $4,676 Provides for payment to the City for damages suffered as a result of machinery or equipment malfunction 6368 Bonds $3,570 Provides for faithful performance bonds and employee bonds for those employees • entrusted with fiduciary responsibilities. PERSONNEL LEVELS None requested. CAPITAL OUTLAY None requested. • CITY OF BROOKLYN CENTER FUND 10100 GENERAL FUND DEPT /DIV NO.: t 4$i4Q RISK,MANAGEMENT Obj Description -48140 2000 2001 2002 2002 2003 2003 2003 Pagel Actual Actual Budget To Date Request Recommend Adopt PERSONAL SVS WAGES AND SALARIES • 6101 FT -Wages and Salaries 6102 FT- Overtime 6103 PT -Wages and Salaries 6104 PT- Overtime 6105 TEMP -Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp -Coord 6123 PERA -FT Emp -Pol &Fire 6124 PERA - Defined Contribution 6125 FICA- Medicare 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins /Cafeteria Plan Contribution; OTHER PAYMENTS 6141 Unemplyment Comp OTHER INSURANCE 6151 Workers Comp Ins SUBTOTALPERSONAL $ $ $ $ $ $ $ SVS 2000 2001 2002 2002 2003 2003 2003 Actual Actual Budget To Date Request Recommend Adapt SUPPLIES OFFICE SUPPLIES 6201 Office Supplies 6202 Copying Supplies 6203 Books/Reference Materrals 6204 Stationary Supplies OPERATING SUPPLIES • 6211 Cleaning Supplies 6212 Motor fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip 6215 Shop Materials 6216 Chemicals /Chemical Products 6217 Safety Supples 6218 Welding Supplies 6219 General Operating Supplies REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities 6224 Street Maint Materials 6225 Park & Landsacpe Materials 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Trailway Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip SUBTOTAL SUPPLIES $ $ $ $ $ $ $ 8/132002 2003 Budget Obj Description -48140 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning • 6303 Legal $ 810 6305 Medical Svs 6306 Personnel/Labor Relations 6307 Professional Svs $ 10,500 $ 11,775 $ 5,000 $ 6,000 $ 5,000 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone /Pager 6322 Postage 6323 Radio Communications 6329 Other Communication Svs TRANSPORTATION 6331 Travel Exp /Mileage 6332 Contracted Transportation 6333 Freight/Drayage 6339 Other Transporation Exp ADVERTISING 6341 Personnel 6342 Legal Notices 6343 Other Notices 6349 Other Advertising PRINTING /DUPLICATING 6351 Printing Svs 6352 Micro- filming Svs INSURANCE 6361 General Liability $ 109,596 $ 126,413 $ 123,600 $ 42,693 $ 129,780 6362 Property Damage $ 15,210 $ 17,126 $ 18,357 $ 5,167 $ 19,275 6363 Motor Vehicles $ 388 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown $ 3,639 $ 3,912 $ 4,453 $ 1,143 $ 4,676 6367 Equipment (Inland Marine) 6368 Bonds $ 2,868 $ 2,782 $ 3,400 $ 802 $ 3,570 • 6369 UTILITY $ 407 YSERVI UTILIY SERVICES 6381 Electric 6382 Gas 6383 Water 6384 Refuse Disposa; 6385 Sewer 6386 Storm Sewer 6387 Heating oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs 6402 Equipment Svs 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs 6407 Traffic Control Maint Svs 6408 Communication/Information Svs 6409 Other Repair and Maint Svs RENTALS 6411 Land 6412 Buildings /Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • 8/132002 2003 Budge[ Obji Description -48140 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICESlUCENSES /FEES 6421 Software License 6422 Software Maint 6423 LOGIS Charges 6428 Protection Svs MISCELLANEOUS 6431 Special Events 6432 Conferences and Schools 6433 Meeting Exp 6434 Dues and Subscriptions 6435 Credit Card Fees 6436 Uncollectible Checks 6437 Check Verification 6438 Cash Short/(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards/Settlements $ 6,123 $ 9,134 $ 10,000 $ (1,878) $ 10,000 6443 Prize Awards /Expense Reimb 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges - Prisioner 6449 Other Contractual Svs CENTRAL GARAGE CHARGES 6461 Fuel Charges 6462 FixedCharges 6463 Repair and Maint Charges 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Engineearing Service Transfer In 6473 Storm Sewer Trasnfer In 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out 6477 Capital Project Transfer Out • ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales - Taxable 5585 Other Cost of Sales- Nontaxable 5586 Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTSIEXPENSES 6491 Merchandise - Purchase for Resale 5592 Cost of Sales -Food 5595 Cost of Sales - Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 148,343 $ 171,142 $ 164,810 $ 55,125 $ 172,301 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements 6540 Equip and Machinery 6550 Motor Vehicles 6560 Furniture 6570 Office Equip 6580 Information Systems 6590 Leases • SUBTOTAL CAPITAL $ $ $ $ $ $ $ OUTLAY I 8/I32002 2003 Budget Obj Description -48140 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal INTEREST 6611 6611 Band Interest 6612 Other Debt Interest AGENT /ISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ _ $ _ $ $ $ $ $ SERVICE TOTAL BUDGET -48140 $ 148,343 $ 171,142 $ 164,810 $ 55,125 $ 172,301 $ $ • • 8/132002 2003 Budget City of B rooklyn Center 2003 Budget DEPARTMENT/ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT /ACTIVITY/PROJECT: Central Supplies and Support - 49250 PROFILE The purchasing of central office supplies, equipment, general printing, and City -wide postage use is included in this division. The tuition reimbursement program, along with general training account for use by the City Manager for general staff development, is included in this fund. EXPENDITURE DETAILS 6201 Office Supplies $24,500 Provides for the purchase of central office supplies for City departments. 6307 Professional Services $15,000 Studies and planning services for building and other needs evaluation and planning. • 6321 Postage $45,500 Mailing osts for City-generated enerated corres ondence City newsletter, and Community g - Yg correspondence, Y � Y Resource Guide. 6351 Printing $15,500 Printing cost for City newsletter shared with Recreation 6402 Equipment Repair and Maintenance $30,000 . Provides for repair services and maintenance on office equipment. 6432Conferences and Schools $25,000 For general training and tuition reimbursement. 6449 Other Contractual Svs $25,000 Includes costs associated with the supervision of sentence -to -serve program and development of web site. 6475 Contingency Account • $157,875 Contingency allows for unanticipated expenses or to take advantage of unanticipated • opportunities that are advantageous in accomplishing City goals. PERSONNEL LEVELS 1 Administrative Specialist CAPITAL OUTLAY Item Office Equipment Qty: 1 Unit Cost: $1,700 Less Trade -in: $ -0- Total Cost: $1,700 I I I CITY OF BROOKLYN CENTER FUND 70100 GENERAL FUND DEPT /DIV NO.: 48950 UNALLOCATER EXP- CEtdTRAL SUPPLIES ANB_SUPPORT . " Obi Descriptlon -48150 2000 2001 e 2002 2002 2003 2003 2003 Page 1 Actual Actual Budget To Date Request Recommend Adopt PERSONAL SVS WAGES AND SALARIES • 6101 FT -Wages and Salaries $ 22,142 $ 32,006 $ 33,788 6102 FT- Overtime 6103 PT -Wages and Salaries $ 3,287 $ 1,508 6104 PT- Overtime 6105 TEMP -Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp -Coord $ 1,138 $ 1,770 $ 1,868 6123 PERA -FT Em - p Pol &Fire 6124 PERA - Defined Contribution 6125 FICA - Medicare $ 1,950 $ 115 $ 2,448 $ 2,585 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins/Cafeteria Plan Contribution: $ 3,176 $ 5,640 $ 6,000 OTHER PAYMENTS 6141 Unemplyment Comp OTHER INSURANCE 6151 Workers Comp Ins $ 73 $ 4 $ 291 $ 151 SUBTOTAL PERSONAL $ 31,766 $ 1,627 $ 42,155 $ $ 44,392 $ $ SVS 2000 2001 2002 2002 2003 2003 2003 SUPPLIES Actual Actual Budget To Date Request Recommend Adopt OFFICE SUPPLIES 6201 Office Supplies $ 24,264 $ 23,655 $ 24,500 $ 10,659 $ 24,500 6202 Copying Supplies 6203 Books/Reference Mateirals $ 1,144 $ 300 $ 300 6204 Stationary Supplies OPERATING SUPPLIES • 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip $ 6 6215 Shop Materials 6216 Chemicals /Chemical Products 6217 Safety Supples 6218 Welding Supplies 6219 General Operating Supplies $ 1,522 $ 3,746 $ 3,000 $ 3,021 $ 3,000 REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities $ 94 6224 Street Maint Materials 6225 Park & Landsacpe Materials 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Trailway Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip $ 627 SUBTOTAL SUPPLIES $ 25,793 $ 29,172 $ 27,800 $ 13,774 $ 27,800 $ $ 8/13/2002 2003 Budget Obi Description -48150 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning 6303 Legal • 6305 Medical Svs 6306 Personnel /Labor Relations 6307 Professional Svs $ 12,764 $ 22,137 $ 15,000 $ 130 $ 15,000 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone /Pager $ 39,810 $ 40,393 $ 45,000 $ 21,037 $ 18,000 6322 Postage $ 44,616 $ 40,341 $ 45,500 $ 16,255 $ 45,500 6323 Radio Communications 6329 Other Communication Svs TRANSPORTATION 6331 Travel Exp /Mileage $ 6 $ 28 6332 Contracted Transportation $ 196 $ 86 $ 150 $ 150 6333 Freight/Drayage 6339 Other Transporation Exp $ 20 ADVERTISING 6341 Personnel 6342 Legal Notices $ 72 6343 Other Notices 6349 Other Advertising PRINTING /DUPLICATING 6351 Printing Svs $ 31,338 $ 14,756 $ 15,000 $ 8,404 $ 15,500 6352 Micro - filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds 6369 Other Insurance UTILITY SERVICES SERVICES 6381 Electric 6382 Gas 6383 Water 6384 Refuse Dispose; 6385 Sewer 6386 Storm Sewer 6387 Heating oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs 6402 Equipment Svs $ 23,060 $ 23,431 $ 30,000 $ 13,567 $ 30,000 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs 6407 Traffic Control Maint Svs 6408 Communication/Information Svs 6409 Other Repair and Maint Svs RENTALS 6411 Land 6412 Buildings/Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • 8/13/2002 2003 Budget Obi Description -48150 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICES /LICENSES /FEES 6421 Software License $ 197 6422 Software Maint 6423 LOGIS Charges 6428 Protection Svs • MISCELLANEOUS 6431 Special Events $ 26 6432 Conferences and Schools $ 13,450 $ 9,089 $ 25,000 $ 3,125 $ 25,000 6433 Meeting Exp $ 154 6434 Dues and Subscriptions $ (80) $ 750 $ 500 $ 1,104 $ 500 6435 Credit Card Fees 6436 Uncollectible Checks 6437 Check Verification 6438 Cash Short/(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards/Settlements 6443 Prize Awards/Expense Reimb 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges- Prisioner 6449 Other Contractual Svs $ 7,141 $ 25,000 $ 990 $ 25,000 CENTRAL GARAGE CHARGES 6461 Fuel Charges 6462 FixedCharges 6463 Repair and Maint Charges 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Engineeering Service Transfer In 6473 Storm Sewer Trasnfer In 6474 Debt Service Transfer Out 6475 Contingency $ 29,333 $ 157,875 $ 157,875 6476 Special Assessment Transfer Out 6477 Capital Project Transfer Out • ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales - Taxable 5585 Other Cost of Sales - Nontaxable 5586 Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTS /EXPENSES 6491 Merchandise - Purchase for Resale 5592 Cost of Sales -Food 5595 Cost of Sales - Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 194,493 $ 158,224 $ 359,025 $ 65,009 $ 332,525 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities $ 6,459 6530 Improvements 6540 Equip and Machinery 6550 Motor Vehicles 6560 Furniture 6570 Office Equip $ 1,854 $ 3,400 $ 3,054 $ 1,700 6580 Information Systems $ 3,013 6590 Leases SUBTOTAL CAPITAL $ 8,313 $ 3,013 $ 3,400 $ 3,054 $ 1,700 $ $ • OUTLAY 8/132002 2003 Budget Obj Description -48150 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal INTEREST 6611 6611 Bond Interest 6612 Other Debt Interest AGENTIISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ _ $ $ $ $ $ $ SERVICE TOTAL BUDGET -48150 $ 260,364 $ 192,036 $ 432,380 $ 81,837 $ 406,417 $ $ • • 8/13/2002 2003 Budget City of (Brooklyn Center • 2003 Budget DEPARTMENT /ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT /ACTIVITY/PROJECT: Civic Events - 45311 PROFILE This account provides for funding for civic events such as Earle Brown Days. EXPENDITURE DETAILS 6431 Special Events $4,000 Provides for events such as Earle Brown Days, Heritage Center open house and similar civic events. PERSONNEL LEVELS None requested. • CAPITAL OUTLAY None requested. • i CITY OF BROOKLYN CENTER FUND 10100 GENERAL FUND DEPT /DIV NO.: gg3yg _. , CIVlG EVENTS , -.. = . w .. Obi Description -45311 2000 2001 2002 2002 2003 2003 2003 Page 1 Actual Actual Budget To Date Request Recommend Adopt PERSONAL SVS WAGES AND SALARIES • 6101 FT -Wages and Salaries $ 57 6102 FT- Overtime $ 5,708 $ 3,166 $ 3,500 6103 PT -Wages and Salaries 6104 PT- Overtime 6105 TEMP -Wages and Salaries $ 3,000 $ 1,500 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp -Coord $ 24 6123 PERA -FT Emp-Pol &Fire $ 206 $ 256 $ 270 6124 PERA - Defined Contribution 6125 FICA - Medicare $ 16 $ 53 $ 52 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins/Cafeteria Plan Contribution: OTHER PAYMENTS 6141 Unemplyment Comp OTHER INSURANCE 6151 Workers Comp Ins $ 24 $ 31 $ 70 SUBTOTAL PERSONAL $ 8,954 $ 3,587 $ 5,392 $ $ $ $ SVS 2000 2001 2002 2002 2003 2003 2003 SUPPLIES Actual Actual Budget To Date Request Recommend Adopt OFFICE SUPPLIES 6201 Office Supplies 6202 Copying Supplies 6203 Books /Reference Mateirals 6204 Stationary Supplies OPERATING SUPPLIES • 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip 6215 Shop Materials 6216 Chemicals/Chemical Products 6217 Safety Supples 6218 Welding Supplies 6219 General Operating Supplies REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities 6224 Street Maint Materials 6225 Park & Landsacpe Materials 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Trailway Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip SUBTOTAL SUPPLIES $ $ $ $ $ $ $ • 8/13/2002 2003 Budget Obj Description -45311 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning 6303 Legal • 6305 Medical Svs 6306 Personnel/Labor Relations 6307 Professional Svs $ 6,200 $ 5,554 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone /Pager 6322 Postage $ (264) 6323 Radio Communications 6329 Other Communication Svs TRANSPORTATION 6331 Travel Exp /Mileage 6332 Contracted Transportation 6333 Freight/Drayage 6339 Other Transporation Exp ADVERTISING 6341 Personnel 6342 Legal Notices 6343 Other Notices 6349 Other Advertising PRINTING /DUPLICATING 6351 Printing Svs 6352 Micro - filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds 6369 Other Insurance • UTILITY SERVICES 6381 Electric 6382 Gas 6383 Water 6384 Refuse Disposa; 6385 Sewer 6386 Storm Sewer 6387 Heating oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs 6402 Equipment Svs 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs 6407 Traffic Control Maint Svs 6408 Communication/information Svs 6409 Other Repair and Maint Svs RENTALS 6411 Land 6412 Buildings /Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • 8/1312002 2003 Budget Obj Description -45311 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICESILICENSES /FEES 6421 Software License 6422 Software Maint 6423 LOG IS Charges 6428 Protection Svs • MISCELLANEOUS 6431 Special Events $ 6,788 $ 4,000 $ 4,000 6432 Conferecnes and Schools 6433 Meeting Exp 6434 Dues and Subscriptions 6435 Credit Card Fees 6436 Uncollectible Checks 6437 Check Verification 6438 Cash Short/(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards /Settlements 6443 Prize Awards /Expense Reimb 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges- Prisioner 6449 Other Contractual Svs CENTRAL GARAGE CHARGES 6461 Fuel Charges 6462 FixedCharges 6463 Repair and Maint Charges 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer In 6472 Engineering Service Transfer In 6473 Storm Sewer Trasnfer In 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out 6477 Capital Project Transfer Out • ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales - Taxable 5585 Other Cost of Sales- Nontaxable 5586 Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTS/EXPENSES 6491 Merchandise - Purchase for Resale 5592 Cost of Sales -Food 5595 Cost of Sales - Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 12,988 $ 5,290 $ 4,000 $ $ 4,000 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements 6540 Equip and Machinery 6550 Motor Vehicles 6560 Furniture 6570 Office Equip 6580 Information Systems 6590 Leases SUBTOTAL CAPITAL $ $ $ $ $ $ $ OUTLAY 8/132002 2003 Budget Obi Description -45311 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal INTEREST 6611 6611 Bondlnterest 6612 Other Debt Interest AGENT /ISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ $ $ $ $ $ $ SERVICE TOTAL BUDGET -47510 $ 21,942 $ 8,877 $ 9,392 $ $ 4,000 $ $ • • 8/132002 2003 Budget City of O rookfyn Center • 2003 Budget DEPARTMENT/ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT /ACTIVITY/PROJECT: Reimbursement from Other Funds - 49270 PROFILE Some employees listed or identified as General Fund employees devote some part of their time performing tasks which directly benefit activities or operations in another fund. To compensate for this, this reimbursement account has been established to account for the reimbursement from other funds for these activities. The time devoted to each activity for affected employees has been analyzed on an ongoing basis resulting in the details reflected below. A change for 2003 affects the method of accounting for and allocating Engineering Service time to projects. In the past, labor charges have been accumulated and transferred to the appropriate project and fund. In turn, the affected project and appropriate fund have reimbursed the General Fund. This created a number of transfer to account for labor costs for Engineering Services. For 2003, all labor costs for • Engineering Services will be accounted for in the General Fund unless there is a specific reason to account for these costs in another fund. For example, if there is an MSA Fund project, labor charges will be accounted for in the General Fund but transferred to the MSA Fund to ensure reimbursement from the state for these costs as part of the MSA project. The impact on the presentation of the 2003 General Fund Budget is to reduce the amount transferred from capital project funds to the General Fund as all labor costs are now accounted for in the General Fund. REIMBURSEMENT DETAILS ,PQ8ltiat��: ,. „�. C ��'a�''�,;h'��i;.r ":�,:a;3zj.'.<q;:•�'. ; �;h :R, t:. ���4F s'.:;;�`:'` F..: ;. "" z:;�"`-Y� City Manager $12,009 $1,201 $1,201 $9,930 1 $24,019 Asst City Mgr $5,615 $18,716 1 $24,331 ' Finance Dept $456 $57,725 $15,003 $5,674 $117,376 $9,864 $206,098 Info Tech Dept $856 $8,554 $1,710 $5,988 $17,108 PW -Eng $81,128 $81,128 P 0 StreetMtce $13,321 I $66,279 I $21,819 I $8,585 $232,816 { $9,864, $100,000) $40 T 2,684 • CITY OF BROOKLYN CENTER FUND 10100 GENERAL FUND DEPT /DIV NO.: "4$170 REIMBURSEMENT F_ RQM QTHEIR FUNDS' ......' w , . Obj Description -48170 2000 2001 2002 2002 2003 2003 2003 Pagel Actual Actual Budget To Date Request Recommend Adopt PERSONAL SVS WAGES AND SALARIES is 6101 FT -Wages and Salaries 6102 FT- Overtime 6103 PT -Wages and Salaries 6104 PT- Overtime 6105 TEMP -Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp -Basic 6122 PERA -FT Emp -Coord 6123 PERA -FT Emp -Pol &Fire 6124 PERA - Defined Contribution 6125 FICA - Medicare 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins /Cafeteria Plan Contribution: OTHER PAYMENTS 6141 Unemplyment Comp OTHERINSURANCE 6151 Workers Comp Ins SUBTOTAL PERSONAL $ $ $ $ $ $ $ SVS 2000 2001 2002 2002 2003 2003 2003 SUPPLIES Actual Actual Budget To Date Request Recommend Adopt OFFICE SUPPLIES 6201 Office Supplies 6202 Copying Supplies 6203 Books /Reference Mateirals 6204 Stationary Supplies OPERATING SUPPLIES • 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip 6215 Shop Materials 6216 Chemicals /Chemical Products 6217 Safety Suppies 6218 Welding Supplies 6219 General Operating Supplies REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities 6224 Street Maint Materials 6225 Park & Landsacpe Materials 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Trailway Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip SUBTOTAL SUPPLIES $ $ $ $ $ $ $ • 9/13/2002 2003 Budget Obi Description -48170 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS q PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning 6303 Legal • 6305 Medical Svs 6306 Personnel/Labor Relations 6307 Management Svs 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone/Pager 6322 Postage 6323 Radio Communications 6329 Other Communication Svs TRANSPORTATION 6331 Travel Exp/Mileage 6332 Contracted Transportation 6333 Freight/Drayage 6339 Other Transporation Exp ADVERTISING 6341 Personnel 6342 Legal Notices 6343 Other Notices 6349 Other Advertising PRINTING /DUPLICATING 6351 Printing Svs 6352 Micro- filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds 6369 Otherinsurance • UTILITY SERVICES 6381 Electric 6382 Gas 6383 Water 6384 Refuse Disposa; 6385 Sewer 6386 Storm Sewer 6387 Heating oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs 6402 Equipment Svs 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs 6407 Traffic Control Maint Svs 6408 Communication/Information Svs 6409 Other Repair and Maint Svs RENTALS 6411 Land 6412 Buildings/Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • 8/132002 2003 Budget Obi Description -48170 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICES /LICENSES /FEES 6421 Software License 6422 Software Maint 6423 LOGIS Charges 6428 Protection Svs • MISCELLANEOUS 6431 Special Events 6432 Conferences and Schools 6433 Meeting Exp 6434 Dues and Subscriptions 6435 Credit Card Fees 6436 Uncollectible Checks 6437 Check Verification 6438 Cash Short/(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards /Settlements 6443 Prize Awards/Expense Reimb 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges - Prisioner 6449 Other Contractual Svs CENTRAL GARAGE CHARGES 6461 Fuel Charges 6462 FixedCharges 6463 Repair and Maint Charges 6464 Multi -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfer $ (317,233) $ (335,526) $ (352,684) $ (176,662) $ (352,684) 6472 Engineering Service Transfer $ (378,504) $ (331,978) $ (330,000) $ (330,000) 6473 Storm Sewer TrasnferIn $ (100,000) $ (100,000) $ (100,000) $ (49,996) $ (100,000) 6474 Debt Service Transfer Out 6475 Contingency 6476 Special Assessment Transfer Out 6477 Capital Project Transfer Out • ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales - Taxable 5585 Other Cost of Sales - Nontaxable 5586 Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTS /EXPENSES 6491 Merchandise - Purchase for Resale 5592 Cost of Sales -Food 5595 Cost of Sales - Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts - Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ (795,737) $ (767,504) $ (782,684) $ (226,658) $ (782,684) $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements 6540 Equip and Machinery 6550 Motor Vehicles 6560 Furniture 6570 Office Equip 6580 Information Systems 6590 Leases • SUBTOTAL CAPITAL $ $ $ $ $ $ $ OUTLAY 8/132002 2003 Budget Obi Description -48170 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal INTEREST 6611 6611 Bond Interest 6612 Other Debt Interest AGENT /ISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ $ $ $ $ $ $ SERVICE TOTAL BUDGET. 48170 $ (795,737) $ (767,504) $ (782,684) $ (226,658) $ (782,684) $ $ • • 8/13/2002 2003 Budget • City of Brook(yn Center 2003 Budget DEPARTMENT/ACTIVITY/PROJECT SUPPORT WORKSHEET FUND: General Fund -10100 DEPT /ACTIVITY/PROJECT: Transfer Out - 49310 PROFILE This account provides for transfer to other funds as a source of funding for capital projects, debt service and other needs as deemed appropriate. DEPARTMENTAL GOALS Special Assessment Construction Fund Transfer Beginning in 1997, a transfer from the General Fund has been provided for in lieu of levying a property tax for the share of debt associated with special assessment improvement projects that is not specially assessed against benefited property owners. This amount has remained constant over the past five years at $394,197 and represents the amount to be provided for the non - specially assessed portion of the debt. Capital Project Transfer • This amount represents an amount to support ongoing capital projects that are not otherwise funded exclusive of the special assessment construction fund activity. Debt Service Transfer This amount represents taxes collected and transferred to meet General obligation debt service requirements for several debt issues. EXPENDITURE DETAILS 6474 Debt Service Transfer Out $1,049,412 Provides for principal and interest requirements for 1994B GO Improvement Bonds, 1995B GO Improvement bonds, 1996A GO Improvement Bonds and the 1997B Police and Fire Building Bonds. Net Levy 1994 B GO Improvement Bonds Principal: $ 90,000 $ 69,536 Interest: $ 12,403 1995B GO Improvement Bonds Principal: $ 80,000 $ 70,995 Interest: $ 14,325 1996A GO Improvement Bonds Principal $145,000 $122,383 Interest: $ 34,352 1997B GO Building Bonds Principal $450 $786,498 • Police and Fire Buildings Interest: $284,595 The net levy is the amount necessary, according to the bond agreement, when added to • special assessment collections and other funding sources, to meet the debt service requirements for the bonds noted. 6476 Special Assessment Improvement Transfer Out $480,000 Provides for a specified amount to continue infrastructure replacement program as part of the neighborhood infrastructure replacement program as part of the CIP. 6477 Capital Project Transfer Out $125,000 Provides for ongoing funding for other capital projects as identified in the CIP. PERSONNEL LEVELS None requested. CAPITAL OUTLAY None requested. • • CITY OF BROOKLYN CENTER GENERAL FUND FUND 10100 _ . DEPT /DIV NO.: ..- Obi Description -48210 2000 2001 2002 2002 2003 2003 2003 Page 1 Actual Actual Budget To Date Request Recommend Adopt PERSONAL SVS WAGES AND SALARIES • 6101 FT -Wages and Salaries 6102 FT- Overtime 6103 PT -Wages and Salaries 6104 PT- Overtime 6105 TEMP -Wages and Salaries 6107 Commissions & Boards OTHER PAYMENTS -NON INS 6111 Severance Payments RETIREMENT CONTRIBUTIONS 6121 PERA -FT Emp-Basic 6122 PERA -FT Emp -Coord 6123 PERA -FT Emp -Pol &Fire 6124 PERA - Defined Contribution 6125 FICA - Medicare 6127 Fire Relief Association EMPLOYEE BENEFITS 6131 Ins /Cafeteria Plan Contribution OTHER PAYMENTS 6141 Unemplyment Comp OTHER INSURANCE 6151 Workers Comp Ins SUBTOTAL PERSONAL $ $ $ $ $ $ $ SVS 2000 2001 2002 2002 2003 2003 2003 SUPPLIES Actual Actual Budget To Date Request Recommend Adopt OFFICE SUPPLIES 6201 Office Supplies 6202 Copying Supplies 6203 Books/Reference Mateirals 6204 Stationary Supplies OPERATING SUPPLIES • 6211 Cleaning Supplies 6212 Motor Fuels 6213 Lubricants and Additives 6214 Cloth and Personal Equip 6215 Shop Materials 6216 Chemicals/Chemical Products 6217 Safety Supples 6218 Welding Supplies 6219 General Operating Supplies REPAIR AND MAINTENANCE SUPPLIES 6221 Motor Vehicles 6222 Tires 6223 Buildings & Facilities 6224 Street Maint Materials 6225 Park & Landsacpe Materials 6226 Sign & Striping Materials 6227 Paint Supplies 6231 Athletic Field Supplies 6232 Traftay Supplies 6233 Court Supplies 6235 Utlity System Supplies 6236 DARE Supplies 6237 Laundry Supplies 6239 Other SMALL TOOLS AND MINOR EQUIP 6241 Small Tools 6242 Minor Equip SUBTOTAL SUPPLIES $ $ $ $ $ $ $ • 9/132002 2003 Budget Obj Description48210 2000 2001 2002 2002 2003 2003 2003 Page 2 Actual Actual Budget To Date Request Recommend Adopt OTHER CHARGES AND SVS PROFESSIONAL SERVICES 6301 Acct, Audit Financial Svs 6302 Arch, Eng and Planning 6303 Legal 0 6305 Medical Svs 6306 Personnel /Labor Relations 6307 Management Svs 6308 Charter Commission 6309 Human Rights Commission COMMUNICATIONS 6321 Telephone/Pager 6322 Postage 6323 Radio Communications 6329 Other Communication Svs TRANSPORTATION 6331 Travel Exp /Mileage 6332 Contracted Transportation 6333 Freight/Drayage 6339 Other Transporation Exp ADVERTISING 6341 Personnel 6342 Legal Notices 6343 Other Notices 6349 Other Advertising PRINTING /DUPLICATING 6351 Printing Svs 6352 Micro- filming Svs INSURANCE 6361 General Liability 6362 Property Damage 6363 Motor Vehicles 6364 Dram Shop 6365 Errors and Omissions 6366 Machinery Breakdown 6367 Equipment (Inland Marine) 6368 Bonds 6369 Otherinsurance • UTILITY SERVICES 6381 Electric 6382 Gas 6383 Water 6384 Refuse Dispose; 6385 Sewer 6386 Storm Sewer 6387 Heating oil 6388 Hazardous Waste Disposal 6389 Street Lights CONTRACT UTIITY SERVICES 6391 Met Council Environmental Svs REPAIR AND MAINTENANCE SVS 6401 Motor Vehicles Svs 6402 Equipment Svs 6403 Buildings and Facilities Maint Svs 6404 Street Maint Svs 6405 Park and Landscape Svs 6407 Traffic Control Maint Svs 6408 Communication/information Svs 6409 Other Repair and Maint Svs RENTALS 6411 Land 6412 Buildings /Facilities 6413 Office Equip 6414 MIS Equip 6415 Other Equipment 6416 Machinery 6417 Uniforms 6419 Other Rental Exp • 8/132002 2003 Budget Obj Description -48210 2000 2001 2002 2002 2003 2003 2003 Page 3 Actual Actual Budget To Date Request Recommend Adopt SERVICES /LICENSES /FEES 6421 Software License 6422 Software Maint 6423 LOGIS Charges 6428 Protection Svs • MISCELLANEOUS 6431 Special Events 6432 Conferences and Schools 6433 Meeting Exp 6434 Dues and Subscriptions 6435 Credit Card Fees 6436 Uncollectible Checks 6437 Check Verification 6438 Cash Short/(Over) OTHER 6441 Auto Licenses, Taxes and Fees 6442 Court Awards/Settlements 6443 Prize Awards/Expense Reimb 6444 Reolcation Exp 6445 Lodging Tax 6446 6447 Towing Charges 6448 Boarding Charges- Prisioner 6449 Other Contractual Svs CENTRAL GARAGE CHARGES 6461 Fuel Charges 6462 FixedCharges 6463 Repair and Maint Charges 6464 Mufti -use Charges 6465 Replacement Charges TRANSFERS AND OTHER USES 6471 Administrative Service Transfei 6472 Engineeering Service Transfer In 6473 Storm Sewer Trasnfer In 6474 Debt Service Transfer Out $ 1,038,041 $ 1,007,133 $ 1,040,670 $ 1,049,412 6475 Contingency 6476 Special Assessment Transfer C $ 369,197 $ 409,044 $ 480,000 $ 480,000 6477 Capital Project Transfer Out $ 125,000 $ 245,700 $ 125,000 $ 125,000 • ENTERPRISE FUND EXPENSES 5581 Cost of Sales- Liquor 5582 Cost of Sales -Wine 5583 Cost of Sales -Beer 5584 Other Cost of Sales - Taxable 5585 Other Cost of Sales - Nontaxable 5586 Cost of Sales -Misc 5587 Inventory Variances 5588 Merchandise Breakage 5589 Delivery Charges OTHER MISCELLANEOUS COSTSIEXPENSES 6491 Merchandise - Purchase for Resale 5592 Cost of Sales -Food 5595 Cost of Sales - Banquest Exp 6494 Depreciation Exp 5591 Contractor Pmts- Personal Svs 5593 Contractor Pmts - Supplies 5594 Contractor Pmts -Other Charges 6498 Engineering Fees Reimb 6499 Salaries Reimb SUBTOTAL $ 1,532,238 $ 1,661,877 $ 1,645,670 $ $ 1,654,412 $ $ OTHER CHARGES AND SVS CAPITAL OUTLAY 6510 Land 6520 Buildings and Facilities 6530 Improvements 6540 Equip and Machinery 6550 Motor Vehicles 6560 Furniture 6570 Office Equip 6580 Information Systems 6590 Leases • SUBTOTAL CAPITAL $ g $ $ $ $ $ OUTLAY 8/132002 2003 Budget Obj Description -48210 2000 2001 2002 2002 2003 2003 2003 Page 4 Actual Actual Budget To Date Request Recommend Adopt DEBT SERVICE PRINCIPAL 6601 Bond Principal 6602 Other Debt Principal INTEREST 6611 6611 Bond Interest 6612 Other Debt Interest AGENT /ISSUE FEES 6621 Agent Fees 6622 Issue Fees SUBTOTAL DEBT $ $ $ $ $ $ $ SERVICE TOTAL BUDGET. 48210 $ 1,532,238 $ 1,661,877 $ 1,645,670 $ $ 1,654,412 $ $ • • 8/132002 2003 Budget SOCIAL SERVICES FUNDING REQUESTS FOR 2003 i Brooklyn ' e a c e a k e r Center, Inc, Juvenile and Student Diversion �� �''/�,jn9 ' q Second ohs ° � 0 7240 Brooklyn Blvd. • Suite 205 • Brooklyn Center, MN 55429 (763)535 -0995 • fax (763) 566 -3231 May 31, 2002 Ms. Jane Chambers Mayor Myrna Kragness Members of the City Council City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 RE: Contractual Services Request for the Year 2003 Budget Enclosed, please find our application for contractual services from the Brooklyn Peacemaker Center for the year 2003. We are extremely appreciative of Brooklyn Center's support for the year 2002 and would like to ask for your consideration of the enclosed request to continue the progress that Peacemaker is making with the youth in our community. Our Title II Juvenile Justice funding was not renewed on a Federal level for 2002; and since we have lost such a large portion of juvenile justice support, the board had to take a hard look at what the program priorities were going to be. The decision was made to cut truancy referrals when an approval came through from the Minnesota Youth Intervention Programs that their funding was 'thawed' and, with the renewal, referrals could be for behavioral offenses (police citations) as long as we maintain an outcome -based program. These funds are contingent upon a two -to -one match of local dollars, so, your support of the juvenile program is not only critical, it becomes a double benefit in that it greatly assists in helping more kids come through Peacemaker. In the fall, a new grant opportunity from OJJDP will be offered for juvenile programs with a sponsoring agency of government. Our initiative would be to request those funds, in partnership with the City /Police Department, in order to eliminate future requests for contractural services. I will contact you as soon as I receive further information on this new opportunity. Thank you for this consideration of Peacemaker in "Giving Kids a Second Chance ". Si re , at ilton Executive Director Enclosures � J Brooklyn Peacemaker Center, Inc. is a private, nonprofit 501(c)3 community service organization, I \\ serving Northwest Hennepin County in providing an effective early - intervention alternative to juvenile criminal prosecution. J APPLICATION FOR CONTRACTUAL SERVICES CITY OF BROOKLYN CENTER • (FOR NONPROFIT ORGANIZATION /PROGRAM /AGENCY) Date Submitted: May 30, 2002 (Application must be received by June 1 for consideration as part of the budget for the following year.) Applicant Organization /Program /Agency Name: Brooklyn Peacemaker Center, Inc. Address: 7240 Brooklyn Boulevard Suite 205 City, State, Zip: Brooklyn Center, MN 55429 Phone Number: 535 -0995 Contact Person: Pat Milton PROGRAM OVERVIEW 1. Generally describe the organization, including its mission, date established, services, and goals. Brooklyn Peacemaker Center, Inc. was established in 1984 as a mediation project; however, since 1989 the purpose of the organization has been as it is today: The Brooklyn Peacemaker Center is a private, nonprofit 501(c)3 community service organization serving Northwest Hennepin County in providing an effective alternative to juvenile criminal prosecution. Our mission is to work in partnership with local businesses, schools, police and county legal system in "giving kids a second chance" by providing juvenile offenders with a professional and effective early intervention program that is both compassionate and tough. 2. Explain the areas of expertise of the organization, including a description of the range of staff capability. Brooklyn Peacemaker Center contracts with six to eight licensed professional counselors, who work by appointment to address issues behind the actions which juveniles have been cited for. Employees include one part -time Case Worker with secretarial, administrative, and social work backgrounds; and a full -time Executive Director with communications, marketing and public relations background The strengths of the program, however, are the collaboration between the retail stores and the police, as well as the volunteers, without which this program would not exist. 3. Describe the target group for services of the organization. The juvenile program is for youth, ages 6 through 17, who are arrested for shoplifting, assault, disorderly conduct, or other offenses on a first -time basis. The BCPD referrals are residents from any community who shop or attend school in Brooklyn Center; the County referrals are those who offend in other areas of the County but who reside in Brooklyn Center or the surrounding area. The Student program is for youth ages • 12 -18 as an alternative to expulsion from school for offenses such as fighting, theft, vandalism or truancy. The ethnic backgrounds of clients are as diverse as the community and the ratio of male to female referrals has consistently been about equal (see attached Exhibits Cand H). 4. Describe how the organization is marketed and to what geographical and demographical areas. Awareness of this program and support comes from past participants and their families, newsletters, • newspapers, public speaking and community involvement. Specific marketing to businesses, schools, and organizations includes personal visits. Also, memberships in organizations such as the Brooklyn Community Chamber of Commerce, Minnesota Council of Nonprofits, and the Youth Intervention Programs Association increase awareness of the programs as well as help identify new areas of funding. 5. Discuss the methodology employed in measuring the effectiveness of the organization. Continual assessment surveys are taken from the parents as well as the youth at the end of their session and again at their exit from the program to determine outcomes. Plus, a survey is conducted yearly of any or all clients who completed the program more than one year previously... The 2001 survey shows a P4.85% success rate or nearly 5% recidivism (% who reoffend). This rate excels over most programs in the State who strive for a 15% rate. Also, we continually receive thanks from clients and their families for how Peacemaker helped change their lives. BUDGET Current Budget Yr. Requested Year — Actual Budget Year DOLLAR AMOUNT REQUESTED FROM CITY $ 71000 $ 151000 TOTAL ORGANIZATION BUDGET $ 101,SS0 $ 119,S00 • CITY AMOUNT AS % OF TOTAL BUDGET 7 % 143 % % OF TOTAL BUDGET FOR OVERHEAD AND ADMINISTRATION COSTS 100 % 100 % 6. List specific secured and anticipated sources of contributions available to the applicant. SECURED (S) OR SOURCE AMOUNT ANTICIPATED (A) City of Brooklyn Center $ 15,000 A Hennepin County _0- _ MN Juvenile Justice Grant -0- MN Student Grant 24,800 S# Service Fees 11,000 A Foundations 20,000 A Contributions /Service Clubs 4,500 A Annual fundraiser dinner 5,000 A Individual and corporate memberships 7,500 A School & Business Partnerships 15,000 A ' Pending continued two -to -one match From other local sources (not State) 7. List all other funding organizations explored and the outcome. • Several small foundation grants ($ 8- 10,000) In Process Funding support from Robbinsdale Schools ($2-7,000) -0- -2– 8. List in -kind items requested from the City. • None 9. Describe use of all in -kind contributions, and include estimated value of each in -kind contribution. September, 2001— Donation of a new copier from Metro Sales, Bloomington — Value: $3,000 October, 2001— Contributions of items /services from residents and businesses to be used as auction items for the Annual Fundraiser Dinner - Value: $7,000± 10. a. Describe use of volunteers. The volunteer hours average 20 -25 hours per week and includes assessment session volunteers, board members, advisory committees, steering committees, volunteer coordinating, telephoning, office work, and participation in community events. b. Describe how the use of volunteers affects or reduces your budget. Our budget would be increased by approximately 20% if we had to pay for staff to handle what our volunteers do. Also, much of the corporate, individual and organizational donations are due to our volunteers and their personal support as well as their encouragement of others to make donations. 11. Describe any proposed use of funds to be received from the City of Brooklyn Center to pay wages, salaries, or benefits of employees of your organization. • 100% of funds received from all sources is directed toward costs to provide services to youth and families; of which, 56% is directed toward wages, salaries and benefits. The percentage of funds from the City toward these areas would be proportional (see Exhibit B — 2003 BudRetl. COMMUNITY NEED 12. Explain the community need for the proposed service. Brooklyn Center needs the Peacemaker program to keep youth crime statistics from growing — as well as to help youth and their families get back on track. juvenile crime carries the fastest growing crime statistics in the nation. Our recent recidivism survey shows that nearly 95% of our youth do not reoffend. This program is effective and preventative. The end result is not only less juvenile crime, but stronger members of a safer community. 13. Explain the community benefits including what you do for groups with special needs in the proposed service (if applicable). Our groups with special needs include "kids at risk" Once these youth have completed the program, and not reoffended, we strive to get them connected into community involvement and volunteerism. We are continually looking for groups and organizations who are receptive to youth volunteers. • -3- 14. Describe how Brooklyn Center benefits from the services provided. • Many TAX DOLLARS ARE SAVED through reduced need for police officer time and squad car use. Staff time is also being saved because of the stores' willingness to have their security personnel detain the juvenile, write the report and hold the juvenile until the family arrives; they then forward the report to the police department where the offense is entered (and verified that this is a first -time offense) before sending the case on to Peacemaker for diversion. This program is effective and efficient. first offenses, when not stopped, progress to greater offenses. This program reduces the potential crime rate in the city through early intervention and prevention. 15. a. Discuss possible alternative sources for those services available within the community. The juvenile justice system. b. Describe why those alternative services are not fulfilling the current needs. The juvenile justice system does not address root issues behind the juvenile's actions. Peacemaker works to not only address those issues, but also to strengthen the youth so he or she is able to make better choices in the future - and not commit any further offenses. 16. State the total numbers of people from all communities who participate or receive direct benefits, and describe how these numbers were determined. In 2001, Brooklyn Center Police arrested and referred nearly 82% of our 'uvenile cases, while Hennepin County referred 16% (60% of those were Brooklyn Center residents) and other referrals were 2%. Additionally, 121 students were referred from the police, County and Schools, primarily for truancy. • T T O AL SERVED PROJECTED TOTAL TO BE LAST YEAR SERVED NEXT YEAR 575 - Both Programs 400 - Total (20P -BCPD) (250 - 8 C P D) (48 - H C/DeNovo) (50 - H C/DeNovo) (117- Schools /Parents) (100 - Schools) 17. a. State the numbers of residents from Brooklyn Center only who are served, and describe how these numbers were determined. TOTAL SERVED PROJECTED TOTAL TO BE LAST YEAR SERVED NEXT YEAR 2001= R4 (25 %) 100(25%) Data on cases received is entered first by agency referring and then by age of client, offense, and city of residence. Additional client information is categorized and charted (see Exhibit Q. b. What percent of the total residents served are from Brooklyn Center? Because youth crime affects an entire city, we believe that 100% of the residents in Brooklyn Center are served by the Peacemaker programs. Approximately 82% of all juvenile referrals in this program are through the Brooklyn Center Police Department and /or Brooklyn Center Schools; and an average • of 25% of all direct services provided are for Brooklyn Center residents (and we are only asking for 12.5% support of our budgetl). —4— ORGANIZATION NEED • 18. What would be the consequences to your organization of not receiving the amount requested? Juvenile services would be limited and also the student diversion program would be greatly jeopardized due to the need for a two -to -one match of funds from local sources. The following supporting documentation must accompany this application. If any item is not enclosed, please explain why not. 1. Financial statement for the preceding fiscal year. V Attached Exhibit A - Balance Sheet, Statement of Receipts and Expenditures 2. Proposed budget for the upcoming fiscal year. - V Attached Exhibit B - 2003 Proposed Budget 3. Data (backup documentation) substantiating the need for this service in Brooklyn Center. - V Attached Exhibits Cand D - Statistics and Letters of Support 4. Proof of nonprofit status. - V Exhibit E - State and Federal letters • 5. List of current Board of Directors. - V Attached Exhibit f 6. Job descriptions and resumes of key personnel. - V Attached Exhibit G 7. Statistical or other data measuring effectiveness of the organization. - V Attached Exhibit H - 2001 Annual Report 6 41-11- l-c-� May 31, 2002 Signature Date Executive Director Title • —5— I Exhibit A Brooklyn Peacemaker Center, Inc. • Balance Sheet Statement of Receipts and Expenditures 31- Dec -01 For the year ended 31 -Dec -01 Year end 31- Dec -99 Actual Budaet Receipts Assets Grants/Contacts Cities $ 7,000.00 $ 6,500.00 Current Assets Schools $ - $ 8,000.00 Cash on hand & in bank $ 12,550.95 $ 6,934.67 Henn. County $ - $ - Receivables $ 11,468.70 $ 17,088.59 Minnesota $ 60,083.70 $ 55,126.00 Prepaid rent $ 574.58 $ 758.42 Foundations $ 15,700.00 $ 15,000.00 Service Fees $ 9,437.00 $ 10,000.00 Total Current Assets $ 24,594.23 $ 24,781.68 Contributions $ 3,200.00 Service Organizations $ 800.00 Fixed Assets Businesses $ 475.00 Office Equipment $ 4,380.49 $ 3,525.51 Individual $ 531.23 Memberships Total Assets $ 28,974.72 $ 28,307.19 Businesses $ 3,210.00 $ 3,000.00 Individual /Family $ 575.00 $ 1,500.00 Fund Raising $ 3,840.90 $ 3,000.00 Current Liabilities Liabilities and Fund Balance Interest $ 54.18 $ - Accrued Payroll $ - $ Total Receipts $ 101,707.01 $ 105,326.00 Accounts payable $ - $ _ Taxes payable $ - $ Expenses Salaries Total Current Liabilities $ - $ - Executive Director $ 33,125.00 $ 32,500.00 Admin /Program Director 0 $ - • Fund Balance Case Managers $ 27,780.41 $ 32,000.00 Beginning of Year $ 28,307.19 $ 23,964.88 Taxes /Benefits $ 4,812.24 $ 5,200.00 Receipts Over (Under) expenditures $ 667.53 $ 4,342.31 $ 65,717.65 $ 69,700.00 Operating Fund Balance Ending $ 28,974.72 $ 28,307.19 Rent $ 10,202.00 $ 10,256.00 Postage $ 1,935.01 $ 3,000.00 Total Liabilities Copier $ 800.00 $ 800.00 and Fund Balance $ 28,974.72 $ 28,307.19 Printing $ 372.93 $ 500.00 Publications $ 360.93 $ 500.00 Supplies $ 2,619.20 $ 1,500.00 Phone $ 3,115.53 $ 3,750.00 Insurance $ 1,846.26 $ 2,000.00 Professional Fees $ 10,000.00 Diagnostic conferences $ 10,775.00 Diagnostic no shows $ 1,140.00 Other/volunteer training $ 430.00 Conferences & meeting $ 461.46 $ 1,100.00 Dues $ 751.00 $ 800.00 Travel $ - $ - Promotional $ 29.21 $ 500.00 Bank Charges $ 330.30 $ 50.00 Miscellaneous $ 153.00 $ 120.00 $ 35,321.83 $ 34,876.00 Total Expenses $ 101,039.48 $ 104,576.00 Receipts Over (under) • Expenses $ 667.73 $ 750.00 Equipment $ 854.98 $ 750.00 TOTAL EXPENDITURES $ 101,894.46 $ 105,326.00 2003 PROPOSED BUDGET Brooklyn Peacemaker Center, Inc. Exhibit B JUVENILE STUDENT DIVERSION PROGRAMS COME 2000 2001 2002 2003 Grants /Contracts City of Brooklyn Center 6,500 7 7 15 Hennepin County 5,000 -0- -0- -0- State of Minnesota - Juvenile Justice 30,326 30,326 -0- -0- State of Minnesota - Student *27,474 *24,800 *24,800 24,800 Service Fees 8,500 10,000 12,750 11 Organizations Foundations 10,000 15,000 25,000 20,000 Service Clubs 1 2 3 3,000 Contributions 1,500 1,200 1,500 1,500 Sustaining Memberships Corporate /Organization 6,000 3,000 4,500 4,500 Individual/Family 2,000 1,500 3,000 3 Business /Sekoo+Partnerships 7 7 15 15,000 Fundraisers Celebration Dinner 4,700 4,000 5 5,000 TOTAL INCOME 112,000 105 101,550 102,800 *Must be matched with two -to -one local funds PENSES A ssoci ate ,. D:_ - -._ 1,800 -0- - - Executive Director - 1 Full -time 31 32 33,800 35,000 Case Managers f2j -1 Part -time 26,500 31,000 27,100 18,500 Benefits 4,500 4,800 4,900 4 Subtotal Salary Expense 64,000 68,300 65,800 57,800 OPERATING Rent 11,000 10,200 10,500 10,650 Postage & shipping 2,000 2,000 2 2,200 Printing 1,000 1 1 1 Publications 600 400 350 600 Supplies 1 2 1,500 2 Telephone 3,450 3,150 3,000 3 Insurance 2,600 1,850 1,850 1,850 Professional Fees 17,500 12,500 13,000 17 Dues 850 800 550 850 Con ferences /Training / Trttt4 750 750 500 1,200 Promotional 500 500 500 500 Bank charges 120 20 360 360 Equipment/Service 1 750 250 750 Miscellaneous 480 556 390 290 • Subtotal Operating Expense 45,800 36,676 35,750 44,000 TOTAL EXPENSES $ 110,800 $ 104,976 $ 101 $ 101,800 CAPITAL EXPENDITURES 1,200 850 0 1,000 TOTAL EXPENDITURES $ 112,000 $ 105,826 $ 101,550 $102,800 Exhibit C Brookl e a c e m a k e r Center � K/da A Soco�d is I Juvenile and Student Diversion Programs (combined) 10 -Year Annual Client Statistics (by Percentage) —1992 through 2001 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 Total Number of Cases:, 395 1776 2203 337 292 22 4A 321 360 36 REFERRAL SOURCES: Brooklyn Center Police Dept........... 100 5 1c.... 27% ......... 0 ....69% ....73% ... 71%....64% ... 65% .... 60% .. 56% Stores /other PD's /Parents /Court .........0.... 57% ....74% ......5% ......2% ......... 0 ......... 0 ...... 2% ... < 1% .... 2% Hennepin County Attorney .................... 0 .......... 0 ......... 0 ......1% ......... 0,...24% .... 28%....25% .... 22% 3% Operation DeNovo ................................... 0.... 16% ....26% ....25% ....25% ......5% ...... 2% ..... 1% ..... 6% ..10% Junior and Senior High Schools .............. 0.......... 0 ......... 0 ......... 0 ......... 0 ......... 0 ...... 6% ..... 7% .... 11% ..29% TYPES OF OFFENSES (duplicated *): Shoplifting /Theft . ............................... 85 %.... 91% ....93% ....80% .... 85%,...85% ... 72% ... 74% ..60% Assault..................... ............................... 2 %.... <1% ......5% ......7% ......8% ......3% ...... 6% ...... 5 ...... 4% ....1% Fighting/ Disorderly Conduct ............. 1 %..........0 ......1% ......1% ......1% ......6% ....10% ..... 9% ..... 6% ....6% Vandalism/ Damage to Property ........ 7 %...... 2% ......1% ......5% ......1% ......1% ...... 3% ..... 2% ..... 2% ....1% Truancy .................................... ...................0..........0 .........0 .........0 .........0 .........0 ......5% .....6% .....9% ..30% Other ........................ ............................... 6 %_.... 6% ......1% ......7% ......5% ......5% ,..... 7% ...... 6% ..... 6% ....2% CLIENT INFORMATION: Gender: Male ....... ............................... 61 %,... 53% ....38% ....51% ....54% ....55% ....54% ... 56%....49%,..47% Female ... ............................... 39 %. -.. 47% ....62% ....49% ....46% ....45% ....46% ...44 ...5 ..53% Ethnicity: African - American ............... 38% ... 32% ....33% ....36% ....40%,...41%....43% ... 48% ... 41% ..47% Asian ........ ............................... 3 %...... 2% ......4% ......5% ......6% ,...11% ,...10% ... 14% ... 18% .. 11% Caucasian ............................. 52 %.... 52% ....45% ....50% ....50%,...45%,...44% ... 36% ... 34% ..33% Other /unknown ................... 7 %.... 14% ....18% ......9% ......4% .....3% ,.....3% ..... 2% ..... 7% .... 9% Age: 6 thru 12 .............................. 25 ... 21% ....25% ....24 % ....21 %v ....21% ....18% ... 27% ... 24% ..22% 13 thru 15 .............................. 52% ... 54% ....60% ....58% ....57%,...54%,...56% ... 49% ... 55% ..56% 16 thru 17 ............................. 23%,...25% ....15% ....18% ....22% ,...25% ... 26% ... 24% ... 21% ..22% Residence: Brooklyn Center .................. 28 %.... 22% ....27% ....20% ....20% ....26% ...24% ...26% ...28% ..25% Brooklyn Park ..................... 16 %.... 12% ....16% ....19% ....17% ...23% ....18% ...21% ... 20% .. 20% Minneapolis ......................... 39 %.... 43% ....36% ....31% ....35 ... 35% ... 41% ... 37% ... 43% .. 29% GV /Robb /Crys /NH............ 6 %...... 7% ......8% ....10% ......8% .....6% ...... 7% ..... 8% .....4% -.18% 0 West Hennepin County ....... 3 %...... 6% ......8% ......9% ....15% ...... 7% ..... 5% ..... 3% ..... 4 % .... 6% Anoka County ....................... 4 %...... 6% ......2% ......4% ......4% ...... 2% ..... 3% ..... 2% ... <1% .... 1% All other areas ....................... 4 %...... 4% ......3% ......7% ......1% .....1% ..... 2% ..... 3% ..... 1% .... 1% *duplicated in that some juveniles were charged with more than one offense G%LYN CEA1 Brooklyn Center Police Department Exhibit D POLICE May 30, 2002 Pat Milton Brooklyn Peacemaker Center 7240 Brooklyn Blvd Suite 205 Brooklyn Center, MN 55429 Dear Pat: The Brooklyn Peacemaker Center continues to provide a vital service to the Brooklyn Center community. The Brooklyn Center Police Department referred a total of 208 juveniles and status offenders to the Brooklyn Peacemaker Center in 2001. • The Peacemaker Juvenile Diversion Program encourages officers to refer juvenile offenders to a community based alternative to juvenile court. The diversion process holds greater promise of correcting behavior in the long term than other options that are available. Rather than simply addressing the behavior, the Peacemaker program determines the root cause of the delinquent act. Offenders that successfully complete the program understand the impact of their actions and consequences that follow. The lessons in responsibility are those that last a lifetime. The Brooklyn Peacemaker Center is a partner with the Brooklyn Center Police Department in response to juvenile delinquency and status offenses that occur in the city. Police officers investigating juvenile offenses rely on the Peacemaker Program to provide services that correct delinquent behavior and reinforce positive support systems for youthful offenders. Sincerely, Scott Bechthold Chief of Police SB/kh • 6645 Humboldt Ave N, Brooklyn Center, MN 55430 -1853 Telephone (763) 569 -3333 • TDD (763) 561 -5720 • Fax (763) 561 -0717 • Crime Tips (763) 561 -6649 Emergency 9 -1 -1 • • May 31, 2002 Re: PEACEMAKER — Letter of Support from a Community Partner To Whom It May Concern: Brookdale has been a supporter of Peacemaker for over 6 years and has recognized the value of this organization. Through its unique diversionary program philosophy, of "Getting Back to the Basics" it involves having our children accept and understand their actions and learn how to become a productive citizen. Peacemaker's approach/philosophy of the diversionary program works! Their track record of success, has had a direct impact to our youth, citizens and in our business community. We are also very encouraged by your expanded • plans to engage in services for the public school system. Brookdale being one of those beneficiaries. We are a regional shopping center with 70 mall shop stores and 5 department stores. We can attest the re- offend rate of the participants of the Peacemaker is so low, that we view this program as truly a pay back for our businesses and we will continue to support Peacemaker. If you have any questions or would like to discuss the Peacemaker program, please feel free to call me at anytime. Sincer Sharon Broin General Manager • 1 1 08 Brookdale Center . Brooklyn Center, MN 55430. 763.566.3373 . fax 763.560. 1 827 �I Exhibit E Internal Revenue Service Department of the Treasury • District REV;c� ;'z:D By Director APR 2 1 REGO DATE Person to Contact: D. Whitehurst Brooklyn Peacemaker Center Inc. Telephone Number: (312)886 -5571 5136 Lilac Drive Brooklyn Center, MN 55429 Refer Reply to: 88 -1393 Daie: April 8, 1988 RE Brooklyn Peacemaker Center Inc. - IN: 41- 1505177 This is in response-co. the letter dated December 17, 1987 regarding your status as an organization exempt from Federal income tax. Our records indicate that a ruling letter was issued in December 1985 granting your organization an exemption from Federal income tax under the provisions of Section 501(c)(3) of the Internal Revenue Cede of 1954. Our records also indicate that your organizat :_on is not a private foundation but one that is described • : n 509(a) (1) and 170(b) (1) (1) (vi) Contributions made to you are deductible by donors in computing their taxable income in the manner and to the extent provided in Section 170 of the Internal Revenue Code. If your gross receipts each year are normally $25,000.00 or more, you are required to file Form 990, Return of Organizations Exempt from Income Tax by the fifteenth day of the fifth month after the end of your annual accounting period. You are not required to file Federal income tax returns unless you are subject to' the tax on unrelatezi business income under Section 511 of the Code. If you are subject to this tax, you must file an income tax return on F- 990 -T. If any question arises with respect to your. status for Federal income tax purposes, you may use this letter as evidence of your exemption. This is an advisory letter. Sincerely yours, • R. S. Wintrode Jr. District Director • STATE OF MINNESOTA DEPARTMENT OF REVENUE April 9. 1991 Brooklyn Peacemaker Center, Inc. 5637 Brooklyn Boulevard Brooklyn Center, MN 55430 Name of Organization: Brooklyn Peacemaker Center. Inc. In Re: Income Tax Exemption Dear Applicant: We have determined that the above organization, as presently organized and conducted, is exempt from income tax under Minnesota Statutes. Section 290.05. y change in the organization or in its purpose or operations must be reported to e Commissioner of Revenue. A copy of any annual report (Series 990) that is filed th the Internal Revenue Service must be filled with the Department of Revenue no later than ten (10) days after the date it is flied with the federal of ice. If the Internal Revenue Service revokes, cancels or suspends the exempt status of the organization, the organization must notify the Department of Revenue in writing of the federal action within thirty (30) days after receipt of notice from the Internal Revenue Service. If you change the name of the organization, please notify us immediately. For further info tion, you may contact me at the address shown below. cer y, 3 Michael G. Bublitz. Revenue Exa e Taxpayer Information Division Technical Support Services Mail Station 4453 St. Paul. MN 55146 -4453 (612) 296 -0555 •MGBJP a:J IF -194 Exhibit F Brooklyn ' e a c e m a k e r� Center, Ine. • 2/19/02 � �a K7ds A second G"'o BOARD OF DIRECTORS TERM/Committee BOARD OF DIRECTORS TERM/Commiuee David Norris, President 12/02 Tim Haroldson 12/02 WELLS FARGO LENDING BROOKDALE PUBLIC SAFETY 1455 West Lake Street, Suite 306 1108 Brookdale Center Minneapolis, MN 55408 Brooklyn Center, MN 55430 email: David.JNorris @WellsFargo.com email: bdalellc @aol.com (C) 612- 790 -2965 (0)612- 667 -8731 (F)316 -2322 (0) 763 -560 -7122 (P)612- 899 -5049 (F) 560 -1827 Thomas Lockett, Vice President 12/04 Kathryn Johnson 12/04 LUTHERAN SOCIAL SERVICE KLJ EXECUTIVE RECRUITING 8009 Perry Avenue No. 18620 29th Avenue North Brooklyn Park, MN 55443 Plymouth, MN 55447 email: tlockett @lssmn.org email: kjo91948 @aol.com (H)763 -566 -7089 (0)612- 879 -5209 (H/O) 763 - 475 -3333 (F) 475 -3835 (C) 612- 239 -6840 (F) 612 -871 -0354 (C)612- 481 -4422 Charles Nichols 12/02 • Dean Nyquist, Past President 12/03 4812 Lakeview Avenue ALTERNATIVE SOLUTIONS Brooklyn Center, MN 55429 6300 Shingle Creek Parkway, Suite 190 email: P3909T @aol.com Brooklyn Center, MN 55430 (H) 533 -8496 (F) 504 -9985 email: nyquistda @aol.com (H) 763 -561 -3953 (0) 763 -549 -8952 (F) 549 -8953 Jack Schubert 12/04 THE 50'S GRILL RESTAURANT Michelle Griffin, Secretary 12/02 5637 Brooklyn Boulevard 4309 Rhode Island Avenue No. #213 Brooklyn Center, MN 55429 New Hope, MN 55428 (O/F) 763 -531 -2439 or 763 -560 -4947 email: mgriffin @growbiz.com (0) 763 -520 -8651 (F) 520 -8501 (H) 763 -504 -9100 Brooklyn Peacemaker Center, Inc. Baylon Loosbrock 12/02 7240 Brooklyn Boulevard, Suite 205 6341 Sumter Avenue No. Brooklyn Center, MN 55429 Brooklyn Park, MN 55428 email: bcpeace @aol.com email: baylonl @prodigy.com website: brooklynpeacemaker.org (H/O) 763 -533 -9676 763 -535 -0995 (Fax) 763 -566 -3231 • STAFF: Exec. Director: Pat Milton (H) 763 - 424 -1099 (C) 612- 735 -3634 Case Managers: Marilyn Lutz (H) 763 - 784 -4589 Melissa Larsen (H) 763 - 424 -3316 Brooklyn Peacemaker Center, Inc. Exhibit G Juvenile and Student Diversion Programs AMCASE MANGER Responsible to: Executive Director DUTIES AND RESPONSIBILITIES REFERRALS, • Responsible for the processing of each referral received, from the first telephone call to the last closure response. • Responsible for processing clients in a timely fashion (as per policies). • Responsible for directing questions to the Executive Director as necessary. • Responsible for notifying Executive Director if assistance is needed in processing files as per their due date. • Set up appropriate paperwork/file for counselor /volunteer Assessment Team. CLIENT CALENDAR • Responsible for maintaining client calendar. This includes making sure that volunteers and counselors are scheduled for each Assessment Session; that appointments are confirmed and preparatory paperwork has been mailed to the youth /family (this includes Social History, Family Questionnaire, and Subsidy Application (when requested). PROGRAM PROCESSING/FOLLOW- UP/REFERRALS • Field incoming telephone calls /offer explanation of the program/assist with referrals as directed by the counselors at Assessment Sessions (i.e. suggestions of names with telephone • numbers of agencies in the community where youth can complete Community Service hours.) Follow -up on incoming calls as needed/appropriate. • Maintain working relationships with local law enforcement agencies, Hennepin County Attorney's Office, police liaisons, school administrators, etc. • Make sure that files are being forwarded in a timely fashion to the appropriate administrators of the cases; do follow -up with files as necessary/requested. • Will direct questions /needs to Executive Director as appropriate, including recommended changes of process and process forms. • Keep Referral Resources Handbook current including community service opportunities. • Work with Executive Director for Recidivism Study statistics/policies/results. SUBSIDY APPLICATIONS • Responsible for processing Subsidy Fund Requests for clients. Maintain Subsidy Fund financial data on Word Processor. • Make case subsidy decisions when requests fall within subsidy guidelines; and refer other cases to board member that maintains financial records for the subsidy fund. GENERAL • Responsible for other duties that would be assigned by the Executive Director. • Maintain general office needs (filing, typing, copying, mailing, etc.). • Purchase office supplies on an "as needed" basis through Petty Cash. • Maintain Petty Cash/Diagnostic fee records. Forward information to accountant as needed. • Maintain records on volunteer hours donated (monthly); forward data to Executive Director. • Assist Executive Director in fielding, qualifying and training potential volunteer candidates. • • Communicate volunteer ideas, requests and needs, as they may arise, to the Executive Director. • Attend community meetings or events as pertinent to current issues and/or for awareness of individuals involved in the process. Job Descriptions January 1998 Brooklyn Peacemaker Center, Inc. Juvenile and Student Diversion Programs O b Description: EXECIJTTVE DIR ECTOR Responsible to: Board of Directors DUTIES AND RESPONSIBILITIES RE: BOARD OF DIRECTORS • Develop and recommend long and short -term goals. • Prepare and implement the operational budget along with the Finance Committee. • In conjunction with the Finance Committee, raise operational funds and subsidy funds through Foundations and Grant writing. • Strive to meet annual objectives set by the Board of Directors. • Report program progress and performance. • Attend Board and Executive Committee meetings as an ex- officio member and attend standing committee meetings as requested. • Prepare with consultation of the Board President, or committee chairperson, meeting agendas. • Carry out Board policies and directives. RE: STAFF /OFFICE • Provide overall direction including the recruitment, hiring, discipline, and termination of staff, • including counselors (contract for services). • Tram and supervise staff in the performance of their duties. • Evaluate performance of staff, at least annually. • Develop and administer office procedures. RE: PROGRAM • Develop policy and procedures for the referral process from the first telephone call to the last closure response; and update forms as necessary. • Develop and implement evaluation systems for services being provided by the organization in relation to specified goals and standards, in.conjunction with the Program Committee. • Hold quarterly educational meetings with Counselors, and field questions or address issues accordingly. • Recommend modifications of existing programs. • Recommend and/or provide input on proposed new programs. • Assist Case Managers on files that require "Program" decisions; interpretation of policy, etc. • Report at least annually to the Board regarding the status of the organization's goals. • Maintain insurance coverage. • Maintain reporting requirements from agencies that fund the program. • Responsible for Volunteer Program. This includes development of policies and procedures; expanding program to cover program needs; volunteer Newsletter; recruitment; training, etc. • Develop additional resources for use by clients and include all information in a Referral Resource Handbook. • • Work with Case Mangers/Volunteers to achieve Recidivism Study results /policies /maintenance of statistics. • Determine effectiveness of the programs' impact on the community. Continued... Executive Director — continued FINANCE • Prepare and implement the annual budget in conjunction with the finance committee. • Develop grant proposals and other funding opportunities. • Understand the rules and reporting requirements of all funding sources for the organization. • In conjunction with the Finance Committee, raise operational funds through: Fundraising events and activities; Private gifts (individual and corporate); Organizations such as service organizations, and churches. RE: PUBLIC RELATIONS • Enhance the support network and increase the visibility of the organization by utilization of press releases, news articles, presentation of the program to groups such as service organizations, business groups, churches, etc. (in conjunction with the Public Relations Committee). • Develop and maintain mailing lists for communication by newsletter, press releases, etc. • In conjunction with the Public Relations Committee, develop additional referral sources such as governmental units, churches, schools, and professionals for both professional services and community service opportunities. RE: COMMUNITY INVOLVEMENT • Represent the organization and present its goals to the community for the purposes of education and public relations. • Maintain involvement with the professional Social Service field, Development area, etc. GENERAL • Other duties that may be assigned by the Board of Directors or Executive Board. • FROM: TO: Exhibit H Brooklyn Peacemaker Center, Inc. Supporting Governmental Agencies Pat Milton, Executive Director Referral Sources 7240 Brooklyn Boulevard Suite 205 Board of Directors �ooklyn Center, MN 55429 Supporting Membership 2001 ANNUAL PROGRAM REPORT CONTENT: January 1, 2001 through December 31, 2001 A. The goals and objectives of our juvenile diversion programs are as follows: GOAL 1 — DIVERT youth from the Juvenile Justice System or from suspension or expulsion from school. OBJECTIVE 1 — RECEIVE diversions of juveniles in lieu of Juvenile Justice Court processing and as an alternative to suspension or expulsion from school. GOAL 2 — PROCESS Juvenile and Truancy cases from referral through completion. OBJECTIVE 2 — COMMUNICATE, facilitate, schedule assessments, and assist where necessary in the completion of the plan (Assessment Agreement). GOAL 3 — ADDRESS the ROOT PROBLEMS rather than simply the behaviors, and create an assessment agreement to strengthen the youth and family. OBJECTIVE 3 — TAILOR Assessment Plan to meet the needs of individual clients. GOAL 4 — ASSESS and refer client to appropriate agencies, and to communicate with the referring agency, as appropriate, as to the results of the assessment. OBJECTIVE 4 — REFER willing clients to appropriate programs for assistance in dealing with underlying issues. 4 0 0AL 5 — INSTILL a respect and regard for the law and education systems OBJECTIVE 5 — Educate youth and parents as to the expectations of the law and increase awareness of consequences, and intervene for students when /if appropriate. GOAL 6 — FOCUS on awareness of cultural differences, female & on -going adolescent issues. OBJECTIVE 6 — DIRECT staff, volunteers, and counselors (service providers) to be attentive to these pertinent issues involving youth and their families, and to guide the assessment/ referral appropriately. GOAL 7 — INCREASE awareness of youth accountability for negative behavior OBJECTIVE 7 — PRESENT prevention workshops, assemblies, and support groups in schools, in cooperation with police, loss prevention departments, and local businesses. GOAL 8 — CREATE a safer environment by working with local law enforcement and business /community agencies. OBJECTIVE 8 — WORK with law enforcement and community leaders to decrease the community crime rate through intervention, redirection, and education of youth. Brief Description of Annual Activity* 375 referrals were received from January 1, 2001 through December 31, 2001. 254 families were referred to the juvenile diversion program and 121 were referred to the student diversion program. Of the 254 juvenile referrals received: 208 were from the Brooklyn Center Police Department, 7 were from the O nnepin County Attorney's office, and 33 were from Operation DeNovo, 5 were from schools and 1 s from the community. Of the 121 student referrals received: 1 was from the Brooklyn Center Police Department, 5 were from the Hennepin County Attorney's office, 4 were from Operation DeNovo, 110 were from the schools, and 1 from parents. 'See attached Annual Statistics. B. Type of Service Provided Brooklyn Peacemaker Center, Inc. provides Juvenile and Student Diversions for, primarily, first -time O fenders. Peacemaker provides a one -time session for the juvenile and his /her parent(s) /guardian(s) ith a licensed, professional counselor and a Peacemaker volunteer. The direct service provided in the session is ASSESSMENT AND REFERRAL. The main goal of the Assessment Session is to go beyond the "symptoms" and discover the ROOT ISSUES behind the action. Once this becomes clear, the team (counselor and volunteer) designs an Assessment Plan appropriate for the juvenile/ student's offense. This plan provides accountability to the juvenile /family. For example, in the case of shoplifting, the offender may be asked to return to the store with a written apology, have it signed by Loss Prevention Management, and return the signed copy Peacemaker. He /she may be asked to do community service hours, read a book pertinent to the issue and write a report on the lesson learned. Each plan is tailored to fit each offenders /families needs. If the plan is signed and then completed within a specific time frame, the file is not forwarded to the Court System; thus providing "a second chance ". Frequently, the Assessment Plan includes family involvement. When a counselor discovers various issues within the family unit, he will recommend family counseling, which will encourage the family to work together to solve their problems and struggles. Counselors are also concerned that families learn to communicate before situations "get out of hand" and will recommend various plans to enhance com- munication. C. Goals and Objectives The goals and objectives of the Peacemaker program address diversions from local police departments, and the schools for any petionable offenses, including early truancy intervention. The agency also orks wih the County Attorney's office on a case -by -case basis. The assessment and referral process mains similar in both programs; however the entry/ exit requirements for the Student program differ substantially. A family history questionairre is completed in both programs, however an additional assessment survey' is also taken by both students and parents to identify reasons behind school refusal (truancy). Clients remain in the juvenile program for 6 weeks and are responsible for all facets of their program completion, reporting in to the case manager as needed or upon program completion. The truant students, however, remain in the program at least 3 months and are monitored regularly by the case manager for compliance with school attendance and other agreement requirements. D. Services provided not specifically related to the goals and objectives — Subsidy funds to assist in the cost of the session, when families are unable to pay assessment fee. — Staff time (for approximately 3/4 of clients referred) to assist in community service referrals, appropriate places for counseling, help in locating a name, number, book, etc. — Interpreters when necessary /requested. — Sensitivity to issues with adolescent girls /provisions made as needed. — Sensitivity to issues /concerns /cultures with "youth of color "... referrals made as appropriate. — Sensitivity/ time to families with multi-level concerns /problems (these cases seem to be increasing rapidly — quickly becoming the norm). — Educational meetings for Counselors and Volunteers regarding current issues dictated by the types of cases that we are receiving. Such issues include: 1. Cultural Diversity — appropriate referrals and resources • 2. Dysfunction within the family unit 3. Asset Building in youth /family unit 4. Legal system process — Educational articles circulated as appropriate including books for youth on teen esteem and peer pressure issues. Those are available to borrow at each Assessment session (and returned for completion of the program). E. New Initiatives Throughout 2001, the major momentum was for refinement of the truancy diversion process. Addi- tionally, the direction within the agency was to become more outcomes oriented. These two initiatives fle sulted in redefining referrals from the schools into petionable offenses or status offenses (truancy). ginning in mid 2001, referrals from any source for behavioral issues, such as fighting, vandalism or other petionable offenses were, and will continue to be handled under the Juvenile program guidelines. The Student program is therefore exclusively a Truancy program and will continue under contracts with just one or two schools for ultimate program refinement. In the 2000 -01 school year, the partnering schools were Brooklyn Center and Cooper High Schools. For the 2001 -02 year, contracts were estab- lished with Brooklyn Center and Plymouth Middle Schools. F. Agencies and organizations worked with during this reporting period Hennepin County Attorney's Office Brooklyn Center Police Dept. City of Brooklyn Center Henn. Co. Family & Children's Svcs. J. C. Penney Co. Brookdale Public Safety Operation DeNovo Marshall Field's Brookdale Management State of Minnesota Kohl's Department Store Brooklyn Commty. Chamber of Commerce Brooklyn Center High School Target Shingle Creek MN Council of Nonprofits Champlin Park High School Sears Roebuck Co. MN Youth Intervention Programs Assoc. Cooper High School Mervyn Is Northwest YMCA /Point Northwest Plymouth Middle School Cub Foods Brooklyn Center Family Resource Ctr. Odyssey Charter School Rainbow Foods Brooklyn Center Rotary Club G. Community Involvement in Related Activities Throughout 2001, the Peacemaker staff was involved in a variety of initiatives focusing on youth: Brooklyn Center Rotary Service Above Self Awards, Coordinator Point Northwest for Runaway Youth, Exec. Committee Brookdale F.O.C.U.S.S., Committee Brooklyn Center Prayer Breakfast, Committee H. Within the Organization Other than program development, very few changes occured within the organization in 2001. There were no personnel changes, however at the Annual Meeting in January, the Board restructured reduc- ing membership from 15 to 9 members, each with 3 -year terms. The financial momentum within the organization is to become less dependent upon political entities or non - renewing grants for program security, and to strive for more support from the community through sustaining members and business partnerships. The Annual Dinner was held on October 11, 2001, which included celebrating Sgt. Dave Grass' contri- bution to Crime Prevention in Brooklyn Center The evening highlighted the success of the Peacemaker program with emphasis on the "95% success rate" that the program has exemplified over the past three years. Featured speaker at the dinner, Minnesota Dep. Commissioner of Corrections Mark Carey, put tremendous emphasis on the value of the Peacemaker program (and the impact within the community) for kids. The statistics have proven that this program is on the right track; but it was especially good to have such confirmation from one who deals with kids who were (perhaps) not given a second chance in a program such as this. *F T' e Brooklyn Peacemaker Center is a private, nonprofit 501(c)3 community service organization serving Northwest Hennepin County in providing an effective alternative to juvenile criminal prosecution. Our mission is to work in part- nership with local businesses, schools, police and county legal system in 'giving kids a second chance" by providing juvenile offenders with a professional and effective early intervention program that is both compassionate and tough. Brooklyn Peacemaker Center 2000IAnnual Report — Narrative i Brooklyn l e a c e m a k e r Center, Inc. • Juvenile and Student Diversion �� � 9 K A Second Gh 7240 Brooklyn Blvd. • Suite 205 • Brooklyn Center, MN 55429 (763)535 -0995 • fax (763) 566 -3231 2001 ANNUAL STATISTICS The following information is a detailed breakdown of the juvenile and student referrals processed through Peacemaker in 2001: Number of Cases Referred in 2001.: 375 with 254 Juvenile and 121 Student Referrals (Avg. of 31.25 per month - 9% decrease in the Juvenile program referrals and 55% increase in Student program over 2000 and 4% increase over[all] 2000) JUVENILE Referrals: 2001 / 2000 STUDENT Referrals: 2001 /2000 254/282 121/78 Hennepin County Attorney 7/73 Brooklyn Center Police 1/17 Operation DeNovo 33/9 Hennepin County Attorney 5/7 Parents /Schools /PD's /Court 6/0 Operation De Novo 4/11 Brooklyn Center Police 208/200 Parents Other PD's 1/3 • JC Penney Co. 117 56% Schools 110/40 B.C.H.S. Liasion 23 11% Cooper H.S. 61 55% Marshall Field's 19 9% Plymouth M.S. 29 26% Target 16 8% Brooklyn Center Jr /Sr 15 14% Kohl's 12 6% Champlin Park H.S. 4 4% Sears 10 5% Odyssey Charter 1 .9% Mervyn's 7 3% Cub Foods 2 1 Rainbow Foods 2 1% TOTAL CASES RECEIVED: 375/360 Total Number of Offenses (some are duplicated): 372 Juvenile /Student Total Shoplifting /Theft 223/ 1 224 59% Truancy 0 / 115 115 30% Fighting /Disorderly Conduct 21 /3 24 6% Assault 4/1 5 1 % Vandalism /Property Damage 5/ 0 5 1% Chemical Abuse /Drug Possession 1 / 1 2 .5% Tresp assing/ Curfew /Lurkin 2 g 0 2 .5% / Possession of Dangerous Weapon 2/0 2 .5% Indecent Exposure 1/0 1 .3% • 257/ 121 378 Continued on next page... Brooklyn Peacemaker Center, Inc. is a private, nonprofit Sot (c)3 community service organization, \` serving Northwest Hennepin County in providing an elfecnve early - intervention alternative to juvenile criminal prosecution. J I Brooklyn Peacemaker Center Paget 200IAnnual Report — Statistics 1 juvenile/ Student Total Client Information: Gender: Male 119/56 175 48.6% Female 163/22 185 51.4% Ethnicity: African - American 132/17 149 41.4% Caucasian 79/44 123 34.2% Asian 55/ 11 66 18.3% Hispanic 8/ 2 10 2.8% Bi- racial /Other 5/ 4 9 2.5% Native American 3/ 0 3 .8% Age: Seven thru Twelve 54/29 83 22% Thirteen thru Fifteen 131 /81 212 56% Sixteen thru Seventeen 69/ 12 81 22% Demographics: Brooklyn Center 67/27 94 25 % Brooklyn Park 47/28 75 20% Minneapolis 96/ 11 107 29% GV /Robb /Crys /NH 20/49 69 18% West Hennepin Co. 17/ 6 23 6% Anoka Co. 3/0 3 1% All other areas 4/0 4 1% Status of Cases: Cases received in 2001 254/ 121 375 Cases carried over from 2000 70/ 14 84 Total cases processed in 2001 324/135 459 Returned without Assessment 58/51 109 Reasons for returns: % of returns No Response 20/ 12 32 29% Refused /Not interested 11 / 10 21 19% Appointments Not Kept 12/ 1 13 12% 2nd Offense /Inapprop. Ref. 9/5 14 13% Unable to Locate /Moved 6 /23 29 27% Out of State /District - 2001 / 2000 Contracts developed 204/ 43 247 71% /70% Contract Completions 162/30 192 78% /65% Returned as Incomplete /Noncompliant 42/ 13 55 18% /16% In Process as of 12/31 /00 62/41 103 29% /20% Action needed 7/35 42 Sessions scheduled 12 /2 14 Agreements g cements in process 43/4 47 Recidivism (reoffense rate): 2001 Survey results details are as follows: Number of clients and /or parents contacted: 65 . Program evaluations (scale of 1 to 10) 8.65 Number of clients that did not reoffend 61 Clients that did reoffend 4 Success Rate: 94.85% Reoffense Rate: (recidivism) 6.15% APPLICATION FOR CONTRACTUAL SERVICES CITY OF BROOKLYN CENTER M/ ; t D (FOR NONPROFIT ORGANIZATION /PROGRAAGE �Y • 013 Q Ito, Date Submitted: Mav 31. 2002 (Application must be received by June 1 for consideration as part of the budget for the following year.) Applicant Organization /Program/Agency Name: 5 Cities Senior Transportation Proiect Address: City of Robbinsdale. 4100 Lakeview Avenue North City, State, Zip: Robbinsdale. MN 55422 Phone Number: 763 -531 -1278 Ext. 433 Contact Person: Rita DeBruvn. MSW. Senior Proeram Coordinator PROGRAM OVERVIEW 1. Generally describe the organization, including its mission, date established, services, and goals. • See Contract. 2. Explain the areas of expertise of the organization, including a description of the range of staff capability. See Contract. 3. Describe the target group for services of the organization. See Contract. 4. Describe how the organization is marketed, and to what geographical and demographical areas. See Contract. 5. Discuss the methodology in measuring the effectiveness of the organization. gY g g • See Contract. BUDGET Current Budget Yr. Requested Year - Actual Budget Year DOLLAR AMOUNT REQUESTED FROM CITY $13,804 $14,118 TOTAL ORGANIZATION BUDGET $109,725* $104,950 ** *Includes Volunteer Time - $7,180 in budget as required by West Metro Coordinated Transportation * *Does not include Volunteer Time in budget CITY AMOUNT AS % OF TOTAL BUDGET 13% 13% % OF TOTAL BUDGET FOR OVERHEAD AND 28% 28% ADMINISTRATION COSTS 6. List specific secured and anticipated sources of contributions available to the applicant. SECURED (S) OR • ANTICIPATED (A) SOURCE AMOUNT City of Brooklyn Center: $14,118.00 A City of Crystal: $14,118.00 A City of Golden Valley: $14,118.00 A City of New Hope: $14,118.00 A City of Robbinsdale: $14,118.00 A City of Robbinsdale In -kind Contribution: $9,300.00 A Senior Community Services In -kind Contribution: $1,160.00 A Rider Donations: $17,400.00 A Title HIB $6,500.00 A Volunteer Time $7,180.00 A 7. List all other funding organizations explored and the outcome. • See Contract. 8. List in -kind items requested from the City. • See Contract. 9. Describe use of all in -kind contributions, and include estimated value of each in -kind contribution: See Contract. 10. a. Describe use of volunteers. See Contract b. Describe how the use of volunteers affects or reduces your budget. See Contract. • 11. Describe an proposed use of funds to Y P P be received from the City of Brooklyn Center to pay wages, salaries, or benefits of employees of your organization. See Contract. COMMUNITY NEED 12. Explain the community need for the proposed service. See Contract. 13. Explain the community benefits including what you do for groups with special needs in the proposed service (if applicable). See Contract. • 14. Describe how Brooklyn Center benefits from the services provided. See Contract. 15. a. Discuss possible alternative sources for those services available within the community. See Contract. b. Describe why those alternative services are not fulfilling the current need. See Contract. 16. State the total number of people from all communities who participate or receive direct benefits, and describe how these numbers were determined. PROJECTED TOTAL TOTAL SERVED TO BE SERVED LAST YEAR NEXT YEAR • Persons Served 747 745 One way Rides 13,166 13,100 17. a. State the numbers of residents from Brooklyn Center only who are served and describe how these numbers were determined. PROJECTED TOTAL TOTAL SERVED TO BE SERVED LAST YEAR NEXT YEAR Persons Served: 106 105 One way Rides 2,634 2,650 b. What percent of the total residents served are from Brooklyn Center? Persons served from Brooklyn Center: 14% One way Rides from Brooklyn Center: 20% • ORGANIZATION NEED 18. What would be the consequences to your organization of not receiving the amount • requested? See Contract. The following supporting documentation must accompany this application. If any item is not enclosed, please explain why not. 1. Financial statement for the preceding fiscal year. 2. Proposed budget for the upcoming fiscal year. 3. Data (backup documentation) substantiating the need for this service in Brooklyn Center. 4. Proof of nonprofit status. 5. List of current Board of Directors. Michael J. McCauley, City Manager, City of Brooklyn Center Anne Norris, City Manager, City of Crystal • Dan Donahue, City Manager, City of New Hope William Joynes, City Manager, City of Golden Valley Marcia Glick, City Manager, City of Robbinsdale 6. Job descriptions and resumes of key personnel. 7. Statistical or other data measuring effectiveness of the organization. �Sipat Date S�vcBrP•oar -oxr �,00 �8.���01` ° Title • Five Cities Senior Transportation. Project Final, Fin;�ncig� Re P.ort 2001. A. B. C. D. COST CATEGORIES TOTAL TITLE IIIB $ MATCH 3 ersonnel (Itemize) Program Coordinator 14,276 14 276 Fringe Benefits 3,140 3,140 Office Clerk. 6,161 6,161 Office Clerk Fringe Benefits 895 895 Office Support (Rob in Kind) 8,400 8,400 Subtotal Personnel:2 872 32,872 gravel (Staff mileage only)' (Sf,3 in Kind) 888 8 8 8 3uilding Space on 1.200 ;ommunications (telephone) 1 'rintinq /Supplies/Postage I 4.409 I 4 40q ent/Depreciation n n ?nn )th . temize) Contracted Bussing 48,572 19,559 29,013 LMCIT Insurance 1,555 1,555 Volunteer Appreciation 250 250 wbtotal Other: 90 177 3 0 818 'OTAL EXPENDITURES nn 946 a y 55A 7 'ASSENGER DONATIONS (subtract) i n s g ITLE IIIB (Total 1118 Expenditure - Donations) h 500 Printing: $1,884 Supplies: 381 P,j;�tage: 2,144 To $4,409 2003 TOTAL Program Expenses AGENCY NAME F; t TP Ci -t; PS Senior Transuortation' A. B. C. D. COST CATEGORIES TOTAL TITLE IIIB $ MATCH Personnel (Itemize) Program Coordinator 15,146 15,146 Fringe Benefits 4,544 4,544 Office Clerk 7,800 7_,800 Office Support (Robbinsdale in 9,300 9,300 Kind) Volunteer Time 7,180 (Title III Requests Dollar Value) i i Subtotal Personnel: ' 790 16 I T I � I 1,160 1 .16n Bui ing Space � I 1 100 i Communications (telephone) -i nSn I 1.050 Printing /Supplies /Postage 6 175 h Equipment/Depreciation �ni1 I 200 Other: (Itemize) LMCIT Insurance 2,500 2,500 Contracted Bussing 55 23,900 31,600 Volunteer Recognition 275 275 Subtotal Other: 34.375 TOTAL EXPENDITURES 104.9 . 50 �� qnn I 81-050 Pq NGER DONATIONS (subtract) 17.400 - TITLE 11113 (Total 11113 Expenditures - Donations) 6-500 FIVE CITIES TRANSPORTATION PROJECT 2001 RIDER SUMMARY City One Way Persons Served New Persons Hour Riders Served Robbinsdale 3,718 208 112 312 Crystal 1,396 81 36 532 (Crystal /New Hope) New Hope 1,740 119 33 Golden Valley 1,430 159 61 265 Brooklyn Center 1,630 77 43 '352 Home: Robbinsdale 1,066 35 8 Total: 1,461 Home: Crystal 584 14 1 Home: Brooklyn Center 1,004 29 4 Home: Golden Valley 398 15 6 Home: New Hope 2'00 10 8 Total: 13,166 747 312 ANNUAL COMPARISON 2001 2000 1 1998 1997 1996 1995 PERSONS-SERVED 747 637 653 657 696 662 793 ONE -WAY TRIPS 13,166 12,272 12,418 12,578 13,146 12,628 12,252 1 -8 -02 0 5 TS In 4 0 NORTHWE ST HENNEPIN HUMAN SERVICES COUNCIL Research, Planning, and Coordination of Human Services • May 30, 2002 RF tog 3 2002 Jane Chambers, Assistant City Manager City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 Dear Jane: Enclosed you will find our year 2003 application for contributions as requested by the City of Brooklyn Center. I appreciate the abbreviated version for this year's request as a joint powers organization. If additional information is needed or ther are questions on the information I have provided, please contact me at 493- 2802. Northwest Hennepin Human Services is requesting $18,777 for year 2003, $12,252 is for the City's contribution for operational expenses and $6525 is for • CO -OP. As you can see, we have not increased the amount from year 2002. NWHHSC understand that each city has to adjust their budgets due to budget cuts and therefore, I have also adjusted our budget. Thank you for your on -going support and involvement. On behalf of the organization, I look forward to the opportunity to serve the city of Brooklyn Center in 2003. Respectfully, Kathleen J. Roach, MPH, MBA Executive Director, NWHHSC • Brooklyn Center • Brooklyn Park • Champlin • Corcoran • Crystal • Dayton • Golden Valley Hanover • Hassan • Maple Grove • New Hope • Osseo • Plymouth • Robbinsdale • Rogers 7601 Kentucky Avenue North • Brooklyn Park, MN 55428 -1284 • (763) 493 -2802 • Fax (763) 493 -2713 APPLICATION FOR CONTRACTUAL SERVICES • CITY OF BROOKLYN CENTER (FOR NONPROFIT ORGANIZATION /PROGRAM /AGENCY) Date Submitted- May 30, 2002 (Application must be received by June 1 for consideration as part of the budget for the following year.) Applicant Organization /Program /Agency Name: Northwest Hennepin Human Services Council Address' 7601 Kentucky Ave. N, Ste. 101 City, State, Zir'. Brooklyn Park, MN 55428 Phone Number- 763- 493 -2802 Contact Person' Kathleen J. Roach PROGRAM OVERVIEW 1. Generally describe the organization, including its mission, date established, services, and • goals. See Contract 2. Explain the areas of expertise of the organization, including a description of the range of staff capability. See Contract 3. Describe the target group for services of the organization. See Contract • 4. Describe how the organization is marketed, and to what geographical and demographical areas. See Contract 5. Discuss the methodology employed in measuring the effectiveness of the organization. See Contract BUDGET Current Bud Yr. Requested Year — Actual Budget Year DOLLAR AMOUNT REQUESTED FROM CITY $ 18,777 $ 18,777 • TOTAL ORGANIZATION BUDGET $ 1,026,186 $ 1,100,000 CITY AMOUNT AS % OF TOTAL BUDGET 1.83 % 1.7 % % OF TOTAL BUDGET FOR OVERHEAD AND ADMINISTRATION COSTS 68 % 68 % 6. List specific secured and anticipated sources of contributions available to the applicant. SECURED (S) OR SOURCE AMOUNT ANTICIPATED (A) Hennepin County 427,850 (S) Municipalities 149,409 (S) United Way 62,000 (S) Miscellaneous 386,927 (S) • 7. List all other funding organizations explored and the outcome. See Contract • 8. List in -kind items requested from the City. See Contract 9. Describe use of all in -kind contributions, and include estimated value of each in -kind contribution. See Contract 10. a. Describe use of volunteers. See Contract b. Describe how the use of volunteers affects or reduces your budget. • See Contract 11. Describe any proposed use of funds to be received from the City of Brooklyn Center to pay wages, salaries, or benefits of employees of your organization. See Contract COMMUNITY NEED 12. Explain the community need for the proposed service. See Contract 13. Explain the community benefits including what you do for groups with special needs in the proposed service (if applicable). See Contract • 14. Describe how Brooklyn Center benefits from the services provided. • See Contract 15. a. Discuss possible alternative sources for those services available within the community. See Contract b. Describe why those alternative services are not fulfilling the current needs. See Contract 16. State the total numbers of people from all communities who participate or receive direct benefits, and describe how these numbers were determined. Because the agency is a research, planning and coordinating agency, most of our activities are indirect in nature. PROJECTED TOTAL • TOTAL SERVED TO BE SERVED LAST YEAR NEXT YEAR Direct Services represent only a small percentage of the agency's functions. 17. a. State the numbers of residents from Brooklyn Center only who are served, and describe how these numbers were determined. The NW FSC has a family esource center located in Brooklyn Y oo lyn Center. The Center serves hundreds of Brooklyn Center residents. NWHHSC serves clients indirectly through the Emergency Services Program and the Welfare to Work Initiative. The total residents served by these two programs is 200 residents. PROJECTED TOTAL TOTAL SERVED TO BE SERVED LAST YEAR NEXT YEAR *The Community at large *The Community at Large *Direct Services -200+ *Direct Services -200- b. What percent of the total residents served are from Brooklyn Center? • 100% of the funding from Brooklyn Center goes towards Brooklyn Center residents. -A_ ORGANIZATION NEED • 18. What would be the consequences to our organization of not receiving the amount requested? Y g o q See attached document on NWHHSC Contributions to the City of Brooklyn Center. The following supporting documentation must accompany this application. If any item is not enclosed, please explain why not. 1. Financial statement for the preceding fiscal year. 2001 Budget 2002 Budget 2. Proposed budget for the upcoming fiscal year. 3. Data (backup documentation) substantiating the need for this service in Brooklyn Center. NWHHSC Contributions - -see attached 4. Proof of nonprofit status. Attached 5. List of current Board of Directors. Attached • 6. Job descriptions and resumes of key personnel. Y P Attached 7. Statistical or other data measuring effectiveness of the organization. Annual Report ' ; Signature Date a -C � Title • policy /aDD lict.wpd - I • NWHHSC CONTRIBUTIONS TO THE CITY OF BROOKLYN CENTER AGENCY: Northwest Hennepin Human Services Council MISSION: Research, Planning, and Coordinating Human Services for the 15 Northwest Hennepin cities BELIEVES: 1. Municipalities should share in the responsibility of seeing human services needs are met. 2. Residents and consumers should play a critical role in defining their own needs and problems, and in recommending appropriate solutions. 3. Suburban residents should have access to availability of human services within their own communities. City we serve: Brooklyn Center and 14 other Northwest Suburbs Total Funding for 2002: $1,026,186 2002 Funding NWHHSC receives from Brooklyn Center: $18,777 2002 Funding NWHHSC receives from Grants: $886,186 What NWHHSC provides Brooklyn Center in regards to: RESEARCH PLANNING COORDINATING • Region wide needs • Strategic planning • Communities Targeting assessment . Success obacco s by Six Northwest • Youth survey Initiative 0 Family Independence • Collection of secondary • Senior Leadership Network- Welfare to Work data Committee ($120,000) • Community profile binders • Advisory Commissioners • CO -OP Northwest Work • City demographic sheets • Planning for Immigrant Force Initiative • Transportation Directory Services • Heritage Festival • Guide to Human Services • Apartments Plus — • Regional Human Rights planning expansion of Coalition services offered in rental 0 Emergency Services communities Program ($11,015) • Staff liaison to the city who • Regional Senior Forum works with city staff to • Children's Mental Health stream line human Collaborative services and share . Planner's Group regional information 0 Businesses in Brooklyn Center receive Working Toward Success Packets (family friendly work environments) • Senior Services Network • Senior Leadership Committee • Walk'N Roll (for children's mental health) • Distributed Youth Tobacco Compliance Check • Training Manual • Partners we Collaborate with: See attached. What Brooklyn Center would lose if it no longer contributed to the Joint Powers Agreement: 1. NWHHSC leverages 85% of their budget in grants to support human service work in the Northwest Hennepin suburbs. 2. NWHHSC has successfully brought together partner agencies in a collaborative effort to better serve the residents of the entire Northwest Hennepin area, reducing duplication of service. 3. The expertise of NWHHSC in identifying historically unlikely groups to participate together collaboratively on projects and programs (i.e., members of the faith communities working together with social service providers on welfare reform programs). See partners list. 4. Coordinator of the Regional Human Rights Coalition and the Heritage Festival. 5. The consistent opportunity to hear what is happening to human services in neighboring cities, and the ways in which other cities are addressing issues. 6. A resource to turn to with requests for special projects (i.e., forums or research on a particular topic of interest to the city). 7. A networking agency to provide regional exposure for an individual city (publicity regarding projects, funding, etc.). 8. Specific attention given to building relationships with individual cities through the NWHHSC city liaison effort. 9. Residents lose access to the FIN (Family Independence Network) welfare to work program. 10. A public (i.e., visible and active) commitment to residents that the city is sharing responsibility for meeting human service needs. In other words, NWHHSC is the reason the city can tell the communit y that they are addressin • g human services issues. 11. An opportunity to serve their residents for little cost. 12. Emergency Services dollars that are coordinated by NWHHSC. 13. The opportunity to be included in effective strategies to prevent our youth from using tobacco, keeping in mind that tobacco use is the country's leading cause of death and illness. 14. A resource of best practices research in the field of human services. • NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL YEAR 2002 BUDGET PLANNING & EMERGENCY EMERGENCY HOMELESS SUCCESS SPEC PROJS TOTAL COORDINATION ASSIST -NW ASSIST -W PREVENTION BY SIX AGENCY SALARIES $126,000 $23,900 $12,900 11,500 $45,345 $217,000 $436,645 FICA 9,639 1,828 987 880 3,469 16,601 $33,404 PERA 6,527 1,238 668 596 2,349 10,205 $21,583 WORKERS COMP 517 98 53 47 186 891 $1,792 UNEMP. TAX 378 72 40 35 136 459 $1,119 HEALTH /DENTAL 10,000 1,550 1,250 3,000 11,724 $27,524 LIFE INS /DISABILITY 1,272 234 352 397 2,157 $4,413 SUPPLIES 4,124 800 700 2,300 8,436 $16,360 PHOTOCOPYING 1,828 385 250 1,002 3,120 6,585 FOOD & BEV. 1,706 300 300 200 655 4,550 7,711 AUDIT 2,000 0 0 100 1,400 3,500 CONSULTING 10,300 500 500 687 4,300 16,287 MAINTENANCE /REPAIR 1,765 360 290 870 2,480 5,765 MILEAGE 1,691 362 280 650 3,500 6,483 POSTAGE 6,000 800 600 2,000 5,750 15,150 PRINTING 6,000 750 750 1,700 5,500 14,700 BLDG RENTAL 12,544 2,048 1,650 4,000 20,661 40,903 COMMUNICATIONS 2,500 600 587 1,349 5,520 10,556 LIABILITY INS. 2,258 350 0 400 2,895 5,903 TRAINING 3,000 250 250 1,000 5,450 9,950 EQUIP. RENTAL /PURL. 2,000 500 250 1,600 600 3,200 8,150 ANNUAL MTG 1,900 0 0 0 0 1,900 PUBLICATIONS /DUES 1,552 250 0 300 2,600 4,702 COORDINATING SERVIC 0 84,634 62,720 122,957 0 53,238 323,549 STORAGE 0 0 0 0 0 0 DEPRECIATION 520 0 0 0 520 TOTALS $216,020 $121,809 $85,377 137,814 $72,495 $392,671 $1,026,186 REVENUE SOURCES: HENNEPIN COUNTY 98,611 114,323 77,102 290,036 HOMELESS PREVENTION 137,814 137,814 MUNICIPALITIES 117,409 32,000 149,409 STATE 0 0 0 UNITED WAY 62,000 0 62,000 OTHER 0 7,486 8,275 0 10,495 360,671 386,927 - - -- -- - - - --- - - - - - -- -- - -- - - - -- -- - - -- -- - - - - - -- TOTAL $216,020 $121,809 $85,377 $137,814 $72,495 $392,671 $1,026,186 BUDGET YEAR 2002 • PAGE 2 • NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL Prepared: July 2001 TOBACCO MCKNIGHT CO -OP NW APARTMENTS WELFARE TOTAL INITIATIVE PLUS (FIN) SPEC.PRJS. SALARIES $40,000 $60,000 $43,000 $34,000 40,000 $217,000 FICA 3,060 4,590 3,290 2,601 3,060 $16,601 PERA 2,072 3,108 2,227 1,761 2,072 $10,205 WORKERS COMP 172 258 185 103 172 $891 UNEMP. COMP 112 102 103 74 68 $459 HEALTH /DENTAL 2,000 3,000 3,724 1,500 1,500 $11,724 LIFE INS /DISABILITY 1,000 500 159 250 248 $2,157 SUPPLIES 2,000 3,368 1,068 800 1,200 "$8,436 PHOTOCOPYING 1,000 300 420 400 1,000 $3,120 FOOD & BEV. 2,000 750 250 1,050 500 $4,550 AUDIT 500 200 300 200 200 $1,400 CONSULTING 2,000 2,000 300 0 $4,300 MAINTENANCE /REPAIR 500 1,000 480 500 0 $2,480 MILEAGE 1,000 1,000 400 600 500 $3,500 POSTAGE 1,000 2,500 1,000 250 1,000 $5,750 PRINTING 1,000 2,200 800 1,000 500 $5,500 BLDG RENTAL 4,000 8,374 4,287 2 000 0 > 2,00 $20,661 COMMUNICATIONS 1,000 1,500 1,020 1,000 1,000 $5,520 LIABILITY INS. 1,000 600 595 200 500 $2,895 TRAINING 2,000 2,650 200 600 0 $5,450 EQUIP. RENTAL /PURC. 1,000 1,000 700 500 0 $3,200 ANNUAL MTG $ PUBLICATIONS /DUES 1,000 1,000 200 400 0 $2,600 COORDINATING SERVICES 2,584 0 50,654 $53,238 DEPRECIATION $ ..................... ........ ............ .............. ........ ................. . ..... .................... ................. TOTALS $72,000 $100,000 $64,408 $50,089 $106,174 $392,671 REVENUE SOURCES: HENNEPIN COUNTY 0 MUNICIPALITIES 32,000 32, 000 STATE 0 UNITED WAY 0 OTHER 72,000 100,000 32,408 50,089 106,174 360,671 ........ .......... .................. .................. ..................... TOTAL $72,000 $100,000 $64,408 $50,089 $106,174 $392,671 E t y} F+ - �4 _ 'S f Y � } �• i 1' t% S Z rYV a x:* jMN Hi W. H�t � k a N • • CONTENTS COIIABORATIVES 3 ■ Letter From Executive Director 9 ■ CO -OP Northwest 23 r i000 "Invest Northwest" 5 ■ Mission, Goals and Values 10 ■ Community Health Recipients b ■ Research 12 ■ Success By 6° Northwest 24 ■ Grants and Donations 7 ■ Community Planning 13 ■ Welfare -to -Work, Family 24 ■ Budget/ Financial Statement 7 ■ Community Outreach Independence Network(FIN) 25 ■ Committees, Networks, Volunteers 7 ■ Citizen Input 15 ■ Mental Health 25 ■ Organizational Chart 17 ■ Senior Issues 27 ■ Executive Board of Directors, Staff Members, DIRECT SERVICES Advisory Commissioners, 19 ■ Northwest Community Law Agency Volunteer Enforcement Program 20 ■ The Enhanced Housing Initiative /Apartment Plus 22 ■ Emergency Services • • LETTER FROM THE EXECUTIVE OIRECTOR Nwxxsc believes in changing systems, institutions and public policies to improve the well being of families and children. As a research, planning and coordination agency focused on human needs and human services, Nwxxsc believes in improving the outcomes for citizens by creating a supportive environment. The strategies the agency incorpo- rates in meeting these needs include collaborative efforts and direct service programming. Throughout the past 28 years, Nwxxsc has collaborated with many constituents including people from schools, faith communities, businesses, government and health care fields, in the planning and decision making processes. By building these connections, together we can create better communities for families and children. �7 The information described in this year's annual report ou ives g Y an overview of the quality services the agency has provided over the years and will continue to provide in the future. Nwxxsc staff wishes to thank all of it constituents that have shared numerous resources, valuable time and commitment to the effort of improving the lives of people living in northwest Hennepin County. Kathleen J. Roach, MPH, MBA Executive Director • Northwest Hennepin Human Services Cauncill 3 1 • "Knowing - iommu pity`a;ndwhat h their uman:':_:: 5 @1VI[E n82ds ar@ 15 IIT1 #a the leadership of the city '.;Leaders cannot possi6l'y lead if they know" little'ahout:theikdnstituents: NWHHSC fills the'important role `0: We =F of helping to provide this important information -- ^.,. 9 `ti.4,Yh1�:i /� i; " r F ' 4 �. � _ 4 d VIC'e. z o `City Manager, Clay of Now Hope r_ f t "I having the opportunity to,IEarn about the types of human '; services which are available in our northwest Hennepin area" �Bettey�Zosse r + _ o. Ad :« „ visory.' Comrnlsslorier, Clty;of Brooklyn Park • 1 Annual flepar! 1000 4 I • Created in 1972, Northwest Hennepin Human Services Council (NwxxsC) is a joint venture of the northwest municipalities and Hennepin County. NwxasC is responsible for the overall research, planning and coordination of human services for the northwest Hennepin area, which represents 15 cities with great diversity in both rural and suburban settings in both rural and suburban settings. These cities include: Brooklyn Center, Brooklyn Park, Champlin, Corcoran, Crystal, Dayton, Golden Valley, Hanover, Hassan, Maple Grove, New Hope, Osseo, Plymouth, Robbinsdale and Rogers. MISSION ANO GOALS In carrying out its mission to provide research, planning and coordination of human services for people living in northwest Hennepin County, Nwxxsc believes: • Municipalities should share in the responsibility of seeing that the human services needs of residents are met. • Residents and consumers should play a critical role in defining their own needs and problems, and in recommending appropriate solutions. • Suburban residents should have access to availability of human services within their own communities. • VALUES Northwest Hennepin Human Services Council staff has established a set of organizational values in order to provide innovative and quality services to the northwest Hennepin region. We value advocating for human service needs, respecting diversity and different perspectives and collaborating using a team approach. ,"„ {�' e: ` P.. T 'g7 051 Northwest Henne' In H man Sees - a L r 'sF - ` �t'.p•'+. - - nr a ' ;a 1'�� - , - .3°'r a� i x provides our ayminlstratron nd t s fi :policy makers with`Valid assessments h s '` :t ud mfz�w a T and critical decision making Informatian -Because human service Issues cross" geographic 6aundaries this type�4 , of cooperative effort is essential to oad p tanning v� u� � i s5k j W Curt Raney Y . t City Manager, City of 'to —Y Park AR Sz- - Northwest Hennepin Numan Servitas Countill S "Robb'insdale feels that partnering =; with Northwest Hennepin Human ..Services Council means identifying_'': the human service needs of our community and working with: °:`__ residents along with Northwest Hennepin Human Services to help in providing programs for those needs:' RESEARCH WITH AN IMPACT Dennis Kraft Research is a crucial element in planning and coordinating City Manager, City of Robbinsdale ` effective human services delivery in the northwest Hennepin County area. Through numerous internal and external surveys - and reports, Nwxxsc disseminates vital information to con- _ - sumers, residents, businesses, and municipalities. Nwassc also ` assists policy makers, human services agencies, and community . - groups with survey design, implementation, and analysis. Nwxxsc receives numerous requests for information from individuals and organizations throughout the metropolitan area. Through Nwxasc's relationship with various groups across northwest Hennepin County, NwHlsc provides effec- tive, timely, community-based planning and research informa- tion that serves as the basis for change. about the area, county and state. The second step was gathering It is important for city decision - makers to remain aware of city specific information through community leader dialogues. the needs and issues in their communities. The Community The next two steps, community resident dialogues and partner Profiles, which Nwxasc compiles annually, is an effective dialogues, will take place in the spring of zooi. This information strategy for cities to learn about the human services needs of will be used to determine the direction for future Human service their residents. The Community Profiles cover topics involv- initiatives and assist the individual cities in meeting the needs of ing population, age, race, children, housing status, public assis- their residents. tance, and economic needs. Each city profile is a quick Research services offered by Northwest Hennepin Human reference for decision - makers to the latest facts. Services Council include: Nwxxsc has completed the first two steps of a four -step ■ Mail /Telephone Surveys process of conducting a needs assessment of the communities ■ Questionnaire Design in the northwest Hennepin County area. The first step in the ■ Interviewing needs assessment process was a review of the secondary data ■ Data Analysis ■ Program Evaluation ■ Human Service Related Reports Northwest Hennepin Human Services Council distributes a • Publications List each year, which details studies done by the Council. Annual Report 1000 I6 COMMUNITY PLANNING Nwxxsc defines community planning as a continuum of steps • taken to achieve a certain goal. Because of the Council's emphasis on the regional big picture, xwHHSC is in a unique position to provide broad -based human services planning and research assis- tance to organizations, businesses, residents and municipalities. Nwxxsc's role in the community and its relationships with gov- COMMUNITY OUTREACH ernmental entities, private agencies and non - profit organizations Nwxxsc defines community outreach as building relationships make this possible. with residents and groups in the northwest Hennepin region. In z000, planning services provided by Nwxxsc include: Staff members do community outreach through information dis- ■ Consultation and Technical Assistance semination, community organizing, direct services and the City ■ Community Dialogues Liaison Effort. The Council handles over 1 ,5 00 calls annually for ■ Needs Assessment Research information specific to the northwest suburban planning area. ■ Demographic/ Feasibility Research The Council also promotes community awareness and education ■ Program Utilization Data through the publication and dissemination of comprehensive ■ Focus Groups human services directories, resource cards, and materials covering ■ Outcomes Evaluation specific needs. The City Liaison Effort was developed to foster Nwxxsc assists in the planning of many human services pro- communication between each grams representin a wide arra of nee city and Nwxxsc. A staff person g y ds. Results of z000 plan- works with a city hosting community dialogues, presenting infor- ning efforts include the establishment of the NW Communities mation at city council meetings and participating in community Targeting Tobacco Initiative, updated city data profile sheets, and events. Each staff person works hard to establish meaningful an organized effort to create meaningful and measurable out- relationships with each of the cities and other community part - comes. ners. These relationships help to ensure that Nwxxsc is providing Through the coordination of area committees and networks, appropriate planning and coordinating efforts for the region. Nwxxsc creates effective partnerships among professionals in the Northwest area interested in addressing human service issues. In CITIZEN INPUT z000, the Council continued to sponsor or cosponsor theses The work of Nwxxsc is more effective as a result of citizen input. Networks: Senior Services Network, Emergency Assistance Citizen input is defined as contribution to or participation by Providers Network and the Northwest Hennepin Mental Health community residents. Nwxxsc gathers citizen input in many ways Advisory Committee. both formally and informally. Informally the Council gathers citizen t t to input th ugh d' logues, working with other community partners and listening to people at community events and meet- ings. Formally, the Council gathers citizen input by coordinating surveys, focus groups, committees and the e Advi . , Advisory Commi mis ' on. . y st �t 5 50 nlCe_t0 WOrIC Wlth 50n1EOne wh0 . `i: `, °.,` The Advisory Commission consists of citizen representatives IS [Onne[ted t0 50 many rE50Ur[e5: from the 15 cities in northwest Hennepin County. Commissioners are charged with the responsibility of identifying and prioritizing I had no idea just how m does uch your ages[ . y the human services needs of this area. In addition, Commissioners ; in s - o many different.areas. strategize and make recommendations as to how these needs can best be met. This year -tong process of identifying and prioritizing Diane Bolter -- g P g human services needs and recommendations is summarized in C stal Hum an ry ' Rights - _ Co - . mmissios ' - .. ' , _ -� -... _.- _ - an nual rep ort, Cztzlen Recommendat for Community Social an rep _ Services ' Northwest Hennepin County. This report is widely distributed to Hennepin County, local city governments, human services agencies, churches, and other members of the northwest ; Hennepin community. i I Northwest Hennepin Human Services Council I 7 1 Ill I • In 2000, the Council administered several major collaboratives, including: CO - OP (COMMUNITIES ORGANIZING OPPORTUNITIES FOR PEOPLE) NORTHWEST, a collaborative effort addressing housing and related human services, jobs, training and education needs and diversity issues in the northwest Hennepin area, with a focus on first ring cities. COMMUNITY HEALTH EFFORTS, collaborative efforts with Hennepin County Community Health Department to improve the health of citizens living in northwest Hennepin County. SUCCESS BY G NORTHWEST, a collaborative effort addressing the needs of children from conception through age six in the northwest Hennepin area. This effort has over I , i2o partners organized into three committees. Success By G° Northwest is a localized s a e effort of the United Way of Minneapolis Area Success By G° initiative. [Co I a b o ra �:hVeS NORTHWEST HENNEPIN FAMILY INDEPENDENCE NETWORK (FIN), WELFARE -TO -WORK INITIATIVE, a collaborative initiative funded by the McKnight Foundation in 1998 to build community partnerships to strengthen welfare reform. c e, e • One of seven Hennepin county welfare -to -work initiatives, FIN is a collaboration between HIRED, CEAP, Greater Minneapolis Day Care Association, Greater Minneapolis Council of Churches, PR2sm, Hennepin County, Brooklyn Center Family Resource y� Center, North Memorial Medical Center, the Church of St. Joseph the Worker, St. James ua Lutheran Church, St. Alphonsus Catholic Church and other area churches. a ' =e e MENTAL HEALTH, the purpose of the Mental Health Program is to educate communities about mental health issues. SENIOR SERVICES, Senior Leadership Committee is comprised of representatives who come together to learn and educate about senior issues. ` ° � _ r c f . "'" r - t '.zx"' >'s *' .E'< "._ Irv- L 6 t•`n" e� i�,' - : 4i �' - �` �grGt"A``JSt °The partnership between NWHH5C and 5tiuess By 6° NorthwestY ao has created a substantial and p impact in this.com one 0. behalf of young chLldren and families NWHHS is an organ z n 0 r 4 , _ }that has a long . istory and rredibilityin this geographic areag. - ' - � -z.� �,ot :�- # +`s ` - A- �# ',-rda � >-- -"i ,„v ,..r -a•v' - °a i',en 6"�`�' it s willingness Co with other groups age�nctes and pro s t �R� _ � grams greatl tnE!_chancif or success - � - a = of( en Salle an ME ess8 Annul Htport 2000 +8 CO -OP Northwest Formed in 1991, CO -OP (Communities Organizing • Opportunities for People) Northwest is a collaborative initia- tive of Northwest Hennepin Human Services Council. co -op Northwest primarily involves the coordinated efforts of the cities of Brooklyn Center, Brooklyn Park, Crystal, New Hope and Robbinsdale in developing creative solutions ' to common problems of housing, employment, and human - services. Staff members work with the cities to strategize ways that initiatives, programs, and services can address y s the cities' common needs. In the past ten years, well over t - , 1 $3 million has been raised and distributed in the community ! 1 ' T to support co-op Nw efforts. 71 e. ! Al iilii�ll�y Connecting to the Big Picture _ Era 1066111111 In recent years, the cities have directed the focus of co- - Nw efforts to needs created by the rapidly changing demo- M graphics of the area. The neighborhoods of co -op Nw cities reflec the rowth - t . of multi -cul : :;;� � ?��s... g turalism and diversi a '.`2 ,_ �'' Hentage Festival Nw has responded to Nwxasc's mission of research, plan- �x s+ss 3 �a,�. �,. »..._. -..` r.w- �rvr,v- .�.- e:�t ning, and coordinating human services needs by identifying the opportunities and challenges related to the changing ■ Nwxxsc took over the coordination of the annual Heritage demographics. The goal of the co-op Nw initiative is to Festival in z000. An alternative event, including a reception and strengthen the communities by diversifying the local work- force, providing support for local human rights commissions an awards ceremony for the art contest winners, was held in March. The rest of the year included the fundraising and plan - and initiatives, and working with diverse residents to provide • quality city services. Wing for a return to the traditional Festival Format for zoos. The community driven Heritage Festival is a celebration of the diver - z000 Highlights sity and heritage that exists in the northwest Hennepin region. ■ Based on the 1999 strategic plan, CO -OP Nw continues to develop the Workforce Initiative. The initiative is directed specifically at strengthening and diversifying the local c �' g nil .. workforce. The a` n SHORT STORY e first step of the initiative was to research res- Eary in 2000, letters to the eduoe Sun Post Newspapers ident's knowledge and awareness of local government and r zn th ' starred a conversation about current immigration Trends to this , job opportunities with the cities. A second step will be to sur- _ vey current city employees to learn what people enjoy about region. Community members expressed concern that new immigrants and refugees were taking jobs working in local government and what the future emplo away from y- - American dtiieru. Th - ment needs of city government will be. sk Crystal Human.Rights Commission responded with a letter encour- {�. ■ The NW Regional Human Rights Coalition addresses aging residents to welcome the: new immigrants and refugees into the area. The exchange continued, growing more and more heated until issues of cultural diversity in the northwest suburbs. The the Human'Righu Commission decided to host a community forum_ group made up of local Human Rights Commission mem- Y- on the issue. They'asked the Regional Human Rights Coalition. hers and others, meets quarterly to discuss projects, actinides, ;v'- i to co- sponsor the event.. Commissioners lined up experts on and topics relative to the state of human rights in the area. . immigration in Minnesota, rs entatives from some of the largest The group has sponsored the second annual "NW Regional : repe •� . groups of immigrants, and service providers who work with immi- . Human Rights Art Contest" for junior high school students. The Coalition is also in the process of developing a Human grants and refugees. These experts helped to create a picture of just :': what was happening in the area, and opened up 'a dialogue about Rights Play depicting human rights issues and scenarios that xP: the importance of welcoming immigrants and refugees: Over are relevant to the NW suburbs. The group hopes to have the zoo people attended the forum and began discussions with their = _ play ready for the fall of zoos. The Coalition is also acti ve in =` . orking to strengthen the local Human Rights Commissions � v new neighbors. Action teams organiTid to _work on jobs and training -. i sues, creati providing speakers and training oppo ng a welcome center, 'and providing public educatioiz rtunities. forums about the cultures that are represented in the.NkTregton. Northwest Nennepin Muman Semites Council 9 1 • COMMUNITIE5 TARGETING TOBACCO Tobacco use is the single -most preventable cause of death and illness in Hennepin County. And smokers are not the only ones Community Health whose lives are affected. Each year, 53,000 people who do not smoke die from smoking- related causes due to exposure to During the year 2000, Northwest Hennepin Human Services secondhand smoke. i Council was involved in a variety of efforts focused on improv- Yet, despite all we know about tobacco's dangers, young ing the health of our communities. people are continuing to pick up this deadly addiction at an alarming rate. Currently, it is estimated that 39% of high school ■ An annual seat belt challenge was held at Brooklyn Center seniors in Hennepin County smoke —a rate higher than the High School to encourage high school students to wear seat belts. national average and one that continues to rise. This event was sponsored by the Hennepin County Community Communities Targeting Tobacco is a partnership to reverse Health Department and was coordinated by staff at NwHHsc. this trend and build a healthier future for all of us. ■ Staff worked with Hennepin County Community Health Department on a State Incentive Grant where staff investigated ,q Countywide Partnership pre- licensing related training for students becoming officers Minnesota's historic settlement with the tobacco industry led to regarding the reasonableness of alcohol compliance training and th creation of an'endowment dedicated to reducing tobacco use information. among youth. Through a competitive grant process, Hennepin ■ Through the Minnesota Department of Health, the agency County Community Health Department was awarded a portion received a Part V —Youth Access Enforcement Project grant in of these funds to support projects in our community. partnership with eight local police departments to begin January Communities Targeting Tobacco is a youth tobacco preven- • 1, 2001. The grant focuses on enforcement activities and strate- tion project designed to reach every corner of Hennepin County gies designed to reduce commercial youth access to tobacco through a community -based approach. Hennepin County is products. divided into four regions, each represented by a partner organza- ■ Staff were members of the Hennepin County Community tion: Northwest Hennepin, represented by the Northwest Health Services Advisory Committee and the Community Hennepin Human Services Council; Minneapolis, represented by Prevention Coalition of Hennepin County. the Minneapolis Department of Health and Family Support, ■ NwHHsc entered into a unique partnership with the Hennepin South Hennepin, represented by the Bloomington Health County Community Health Department, the Minneapolis Department, and West Hennepin, represented by Hennepin Department of Health and Family Support, and the Bloomington County Community Health Department. Health Department to request funding for the Minnesota Youth The vision of Communities Targeting Tobacco is to lead and Tobacco Prevention Initiative Grants funded through the engage community partnerships to reduce youth tobacco use. Minnesota Department of Health. The grant was awarded to the We will reduce exposure to secondhand smoke, promote school - lead agency, the Hennepin County Community Health based prevention, and eliminate youth access to tobacco, and sup - Department, and work on the grant began in the fall of z000. port teens in efforts to prevent their peers from beginning to use tobacco. We envision a diverse community organized to promote healthy youth development. We are committed to reducing youth tobacco use by 3o% by the year 2005. I A.-al Bepa,t 2000 Ila IOU-0) S"! S V-WnM uIdlu.,H is�re ytiuH •paotojua ale smel ssaooe tpno f tetp arnsua oa saroua9e tuatuao.rolua met gttm 3I.tom Il tm DA', •uouuanaid jo aoatd Xa3I a st siapno Itetaz g9noitp 000egot of ssaooe aneq tou op tpnoX trip 9uunsug •o00yuOL O.L MOOV I-Iinox Hofl(lad O.L.LN3W30HodN3 mVT HIM ONIAIIOm ■ •uopuana.rd 000egot punoie atdoad 9unoX azritgotu of kiunoD uidauuaH lsamglsou ut )Isom of Iooz )fora ut partq aq Iltm saazrue9ro tpnoX omj ssapE! ' 9ut91au1a 30 dnoz9 a9ael a stasse tsatea.r9 s urdauuaH 3O auo 9upieul `atels atp sso.roe IU;)UlaAOtt1 tpnof mizeW Iagiey aql ut 000egol 919 9uug9t3 aze atdoad 9unoX jo spuesnOgl •NOI,LN3A3xd OOOVHO.L NI , LNHW3A'IOANI QNV dIHSH3QV3'I HInOX 3oVUrjoON3 ■ Iuaulaptas 000egot ouotstq atp 3o;Insaz L se arn1elst9a-I etosauurw aql Xq 6661 ut patea.ro azam stuatu -mopua uouuanaid 000egoi aq •stuaurmopua 000egot atp Xq TIeaH Jo Iuatu3aedaQ etosauuTIN atp 49noitp papun3 sem Iesod -old atp Mp aonou pantaoal `000egot' 9u=21L I, sanruntutuoD so3 xoua9e peat atp `luaunredaQ tpleaH /4tuntuulo:) tittnoD urdauuaH aq •000z x Qllvmv a.NvdO ao NOUVOIALLON ■ s7 000z sau Sr 1no 3o suazuro tie jo tpieaq ay anoadtut of s3jaom anpe strp `uopoe foiuntutuoo .ro3 saoinosai 9urptno rd pue• `000egol of ssaooe tpnoX aonpa.r of luatuaoaojua mul rptm 9u71om `asn 000egoa IUanaSd o1 sloop ypi, 9unuom `a3Iouls puegpuo - oas moge otignd atp 9upmnpa `suoptieoo 9 utpltnq Xq •uouotppe J a wpa3t1 atgrssod a otut 9uuatua tuo.r3 aidoad 9uno,C =nasd of goeoadde �ituntutuoo a ut pa9e9ua sr anrlerlrur 000egoj, 9upa9ie,I, sapruntu"OD aq L • SOOz .teal atp Xq %o£ Xq asn 000egoi tpnoX aonpai of st 000eggL 9uga9ze,I, sat lruntuuroD 3o Ie09 Ileiano aqj alraaid erg aY7 of 9v:20auuoO •tpnof uo 9utsnou3 saomosai uopessao of sa9e�prrl aptnord S uonuanaid 000egot paseq- toogos antsuagazdtuoo alotuoid t •slonpo.rd 000egoa of ssaooe tpno,f aonpag •£ •a3Iours puegpuooas of ainsodxa aonpag •z •slonpoid 000egot 3o siasn iLln2ai aulooaq oqm (GI — zI sa9e) tpnoX jo 39eluaoiad Dip aonpag r :01 ate 000egot' 9uua91e,I, saptuntutUOD io3 sle09 DAIJ aq , r u Suess By 6 Northwest ® initiative launched b • Success By G Northwest 2s a community n y the United Way of Minneapolis Area to address the barriers to early childhood development faced by many young children. Success By 6° is a community -wide effort made up of profession - als from government, education, human services organizations, and citizens working together to carry out strategies to overcome barriers to health and early childhood development. In 2989, the United Way selected Northwest Hennepin Human Services Council for the first replication of Success By 6' due to the significant and increasing needs of northwest area residents. Its aim is to create a community supportive of all its children so that they will, by age six, have all the necessary mental, physical, social, and emotional skills before entering school. The key to the effort is the spirit of collaboration displayed by many u `" dedicated partners. Connecting to the Big Picture The mission of rrwxxsC— research, planning and coordination— is evident in the daily operations of Success By 6' Northwest. a;•,' ^ qy!� i =sou Researching the various early childhood programs of our area' _= � ,� ,_` is the one of the main tasks of the Early Childhood Development it Committee. Planning and coordinating the networks and collabo- rations of these identified programs is a daily task of staff. In z000, partners of Success By 6° Northwest worked to :' develop and implement strategies for the initiative's three main goals. The goals are to build community awareness about the crisis facing young children, improve access to services, and +r expand collaborations so all sectors of the community can join in the effort of raising healthy children. loco Highlights r -- r& s ■ Published the z000 Priorities For Children, a community SHORT STORY_s n „ v; : a designed to assist p arents and communit = '` •Onca sno -w�: Januar .;2000•,nzor 4#ng ,commuriicjR mem gcr, -,rn the awareness agend g p tY j f A� sf members with advocating for children's needs during the legisla- Robbznsdale School DGStnct gatherid theaaresentatr�on y . t 'Mznneroza reaclziz ex ert l7t .91 Greenfreld. 1 hrs m eangeve{ ape § r 5 tive session. g ■ Participated in "We Care About Kids Day" at the Northwest into come ;ping that harie;z cropped yet Reach 0ut,and Read Thz , . w YMCA. Over z000 children and families attended the event. 'collaboration touches not only indh4 ualsinvglved za theschool,dzr * , on family friendly policies and local t ■ Provided information Y Y ll tbui -the communt P -_ _ .�' -. �., .��,,�,• °rf�.�;_; „; �s- -„� community resources to zz northwest Hennepin small to mid- Throughout z000, £Reach Out and Read harproduced rde =anol ?o p gr p . sized businesses to help support working families and the balance ro ams to hel the enure communz zm P 'rove IzteacyReach u ; between home and work. and Read members worked fevetuh y through the summe months to ■ Published monthly rticles throughout the year on healthy prepare for the grand krck -o f; the ;30 -Hour read a thou_rp '. g Y - -i'` e' teni er;z84, over 2000 - , :co M10t erzilietuo :`' ” early childhood development in the Sun Post, Osseo -Maple _Septemberz7rh _v S p z _, ,.. , - , Grove Press, Champlin Weekly and Crow River News. all agespq ticip`aiid zn theread a Kith man pl forth ■ Collaborated with many community initiatives and organiza- _2001, thu collaborationuhows no szgns ostoppzng , r s$ r s lions such as; Reach Out and Read, exnss for Families, Z� , : - � � Northwest Domestic Violence Prevention Network and Helping Us Grow Universal Home Visiting Program. (Annual Report 2000 112 Working wrtfi NWH;HS_ s A hI s provided a Vrewo NW HennepInCQU t r � Northwest Hennepin Z' andthe opporfuntty to Family Independence Network (FIN) tplla6orate rn mutually Welfare -to -Work Initiative satrsfyingendeavorsY � PHASE 11 2000 ACCOMPLISHMENTS -:: _'.:Kathleer +rU`an et ' Advlsooltnl sto %r„h In March 1998, after a year of planning and grantwriting by r - City of $rooklyn ' K _�. Northwest Hennepin Human Services Council and 120 com- munity representatives, McKnight Foundation funded the implementation of a two -year welfare -to -work initiative called the Family Independence Network (FIN). In 1999 FIN became the model for other McKnight Foundation welfare- The primary goal of FIN is to build a network of service to -work networks in Hennepin County and the Foundation providers, who will assist Northwest Hennepin families to move granted FIN phase II (2000 -2001) continued welfare reform from welfare to work. The network offers support that comple- funding. ments and strengthens welfare to work services participants The overall goal for the welfare grant is to build and receive through the county. The stated outcome is to have 50% of maintain community partnerships to strengthen welfare FIN participants working by the end of the project in jobs paying reform. one of seven Hennepin County welfare to work at least an average of $7.5o /hour. The secondary goal of FIN, initiatives, FIN is a collaboration between HIRED, CEAP, as a collaborative is to develop a strategy for continued collabora- ! M Greater Minneapolis Day Care Association, Greater tion and funding to be able to maintain the work of the initiative inneapolis Council of Churches PRISM, Hennepin beyond year 2001. County, Brooklyn Center Family Resource Center, North Memorial Medical Center, the Church of St. Joseph the Key Services Offered in 2000 Worker, St. James Lutheran Church, St. Alphonsus Catholic I. Initial Screening, Assessment and Case Management Church and other area churches. z. Job Search Assistance 3. Soft Skills Training and Job Placement Connecting to the Big Picture 4. Employment Related Emergency Assistance The Northwest Hennepin community as been ' ty Involved S. Emergency Childcare for Sick or Unplanned Care in the planning and implementation of this initiative on all G. Emergency Transportation Assistance =_ levels, as planners and grantwriters, contractual service 7. Interest Free Car Loans delivery partners, in -kind service contributors, advisors and 8. Free Car Lottery for Qualified Participants decision makers serving on the FIN Partners Committee 9. Spring and Fall Car Clinics and it's various sub- committees, supporters in the area Io. Child Passenger Safety Program of outreach and public awareness, organizers of food and II. Career Clothing clothing drives and coordinators of special projects such as 12. Discover Support Program I the Discover Program, Motorhead Ministry and the North- 13. job Retention Services west Hennepin Faith Community Forum. The involvement 14. Annual Faith Forum of the community has shaped the initiative and continues to give it life. 2000 Highlights The network has succeeded, as a collaboration, mainly because of the already existing strong social service networks in the Northwest Hennepin County area. The community has embraced • the initiative and its participants and the partners have invested their full support and involvement into it. As a result, effective responses have been developed to needs identified by the community. F Northwest Hennepin Human servites Council j 131 • The faith communities have responded by providing leader- ship and volunteers for three special projects: ■ Discover support groups for moms and their children, for which the Church of St Joseph the Worker in Maple Grove p ministry by providing three free car care Saturdays for Fix fami- provides the leadership, in conjunction with Minneapolis Council lies. Starting in 2000 a new service, the child passenger safety of Churches and which eight area churches take turns facilitating. program is offered in collaboration with North Memorial The third Discover Program started in September 2000 with Health Care and the NW Metro Minneapolis SAFE xlns coali- 15 moms and 29 children enrolled. tion. This service is offered to parents attending the St. James ■ Motorhead Ministry of St. James Lutheran Church in Crystal has continued to spearhead the car care ministry, providing Lutheran Church Car Care Saturdays and requires the participa- tion of a dozen licensed inspectors. Starting December 2000 five spring and fall car clinics and free car lotteries for qualified all FIN car lottery winners will be required to undergo a child FIN participants. In 2000 a total of 95 cars were inspected and serviced. In addition a total of sixteen cars were refurbished seat safety inspection, at the time they take possession of their new vehicle. and donated to needy families (twenty-four cars donated since ■ A faith community survey was conducted in Spring of 2000 the start of the project). St. Alphonsus has joined the car care to determine emerging service needs and to raise the interest for a Faith Forum. In all 41 faith communities responded to the survey. The first Northwest Hennepin Faith Community Forum on September 21, 2000 was successful in bringing together 6o faith and community representatives for a dialogue on welfare. A total of 13 agencies were represented with booths at the foru The faith community will continue to organize the annual Northwest Hennepin Faith Community Forum around issues of welfare reform and it's impact on families in the Northwest Hennepin area. �"�'. _ _ _ { ;��•� , .� "'��} �, =��-� -' ' �'lc'�,�,= �'��'�s,,.� .a..,.� t€Xam;`�•. � s. � y ^r�r • �' ctE � r Annual fl§pcll MO 114 • Mental Health Program Participation The purpose of the Mental Health program is to educate commu- Since 1998 the Family Independence Network has enrolled 441 pities about the issues affecting Mental Health consumers and families into the network. During z000 a total Of 339 families their families and to work together with consumers and providers were served. A total of 279 participants were working, earning for the enhancement and improvement of services. Ultimately an average wage Of s9.26 /hour. The average wage over the year Nwxxsc hopes to eliminate the stigma of mental health diagnosis had fluctuated between s8 and do /hours. The targeted minimum within communities and to bring about systemic change to average was $7.50/hour. Since 1998 a total of io8 families improve and enhance collaborative and efficient access to mental have moved off MFIP, as a result of working and earning above health services. MFIP limits The average wage of families who have moved During the year z000, NwI -Ixsc has become more involved Off MFIP is $ /hour. The retention rate was high. 90 -day with these target groups: Mental Health Consumers, Mental follow -up showed 86% retention and i8o -day follow -up shows Health providers and agencies, the Northwest Children's Mental 82% retention. Health Collaborative, Adult Mental Health Collaborative, i. C.H.A.N.C.E., and the Parent Mobilization/ Support Group. Phase 11 Challenges for the Future While almost all of the FIN families presently work only few Y Connecting to the Big Picture of those enrolled since 1998 earned enough to move off MFIP. In 1989 Nwxxsc began looking at the needs of Mental Health i The FIN initiative is going to be faced with yet a higher rate of consumers and families in the NW Hennepin and realized that at risk" families in zooi, as the more self - reliant and resourceful mental health services were in high demand, costs of services out With milies have moved into the jobmarket leaving behind families of sight for most families and consumers and were hard to access. multiple obstacles to cope with. The influx of immigrants Even with extensive self - research, Hennepin County has not and refugees from countries such as Liberia, Somalia and Russia improved either services or access to services. What has become will require our community partners to find innovative new ways stronger are families and in the NW Hennepin. Families and par - of supporting our newest community members. We need to con - ents have come together to help each other through the discon- tinue to work towards helping MFIP families make a successful nected maze of County and School paper work, services and transition, not only from welfare to work, but from financial programs. They have become advocates for themselves and for � it dependency to financial independence. A FIN evaluation project each other. Over the next S years I believe we will finally see to measure the effectiveness of FIN services was started in year some real changes for mental health consumers and their families z000. The results of the study will help determine the most effec- because they will not only demand it, but also finally be positions tive strategies and the direction for continued work in this area. where they can affect the changes themselves. z000 Highlights NW HENNEPIN CHILDREN'S MENTAL HEALTH COLLABORATIVE: ' ■ Exhibit of Children's Art Work At Brooklyn Park City Hall ■ Support in the establishment of Joe Petrie's c.H.A.N.C.E. program ■ Curriculums and activities at schools for May Mental Health Awareness with TV coverage = ea ■ Wrote a grant to support the only Hennepin County collabo- rative who has outgrown their county funding. i Northwest Hennepin Human Services Council 151 I • �� - __ -_ ^. Wit' -..`.` =t3: w.: - _ _ .e?�r;si s'^�^.eY "r • �ta s ° 4',� ��*;zh: {'• k9,�;_e #•rs ,�ras�' - - _ - - :s. =rj,Y� - p._;z�•" - : �;° ���.' : ;,..: �?_:aa..,t„w: �;�;t ":'Y rs< t �� xr�k _fir _ • r ."},,"+�! i �'ea- a s� STOP LFiE,REVOLVIN DOOR BY NANCY PET &IE } . �y r pant. u szn Ce, anent o 'rwa "reend ens, one ivzth major menra7`prob h lems He has been /zospziadz�ed 6 rimes, beeie �n daX crearment 5 times and arres£ed once:Ke, ha.e 4ttem_pred'sur_ czdeFon' numerous accasrons _ He wa r a greas embarrassm nt forhrs surer resuZnng en?pier quit - T J u .= �cin�sehoo l�(peer�pressrire�l` ° My son, i hztnse � wa.� flounced arozind";� �{� througk three.dzffgrentsceool drstrzcu a>rd'a number -of schools because z 59 ta?a'a +: 4 x ' ' d "- A di deenta� roblems noschool, un erstood.hdw;ro, _p. 'G.,i;�.- :.'•1..v .. ^: ?z� -. a. :rss�'.•�{�r:'w•;v'' +: -i'�•' f''`�` °''��'.' i ''.become'.�'ii.�ur:'air"cc�"o r` I�it/; al l' ile> r emzums :: andcd"�`.�'�•�`�'�_.`: <� • Advocate and support Child/Family Teams • Activities and public information at both Kids Fair and We fr pays for my son and hzr spend - down through the - County If I qua &fy, ` P f Care About Kids Day for one county% rate program andrherprogram will penalz�e me for ttri I frequently have to make a chore of paying the house paymeni of �" ■ Asking and receiving more support for the collaborative - r+ �,; bu. m obd to have eno'u h man_ a or _his dru s a � �'� ���'»��- �- Coun es es pecially for p arent education from Hennepin County ll P Y P �._ _. _ ,w,,;� ,�;.:•.�. � A , :. r .�, ,:,• ><:,,,� �€ rte,: ^.� - > -_ `R. S �a :t�'� xx,`,'Fi�^ R.�r "F: i'�' �_ S � , re��.✓" r �,S �` w� . ��= F 1y ? ^yY d �` �. -• Parent Mobilization Supp ort Gro . �� ,x �•c:=;„ ;e� ' �' " °= i:�i' �= i`. %�: ,.:FV - ::3`,:i•� °hz;'��a�.�d�. ' „ r, �": 3.•°: p„ rz.. �`. e�yvr ,,.�3r'�,.i�tr"`.':.tj�Y::%' Ki';��::ru�ne- a��:��, = ■ Parent /Family involvement in all aspects of the „a # :t „ fr i e SF �' • * £{ �+ "+��.k<�r�EeaM. nom. A' u ":,, - Collaborative ■ Parents from this group continue to support and help S ADULT MENTAL HEALTH each other while now actively becoming a part of the "bigger ■ A reorganization of the local collaborative is bringing more picture” by serving on boards and committees at the State, service agencies back to the table. Goals and projects for the year County and Local levels on behalf of Children's Mental Health. have been set. ■ Day at the Capitol (parents are now being personally invited ■ The realization of a Mental Health Community Newsletter. to speak at committees who are making decisions about mental ■ participation in: A Day at the Capitol, Depression Screening health legislation) at Health Fairs in October. ■ This group grew in size from 20 active parents to 4o active parents from 2999 to 2000. C.H.A.N.C.E. (Community Helping, Accepting, Non- ■ These parents are now guiding parents on both the West Threatening, Children's Environment) a game night for kids age and South teams to strengthen their Collaboratives and have 5 -27 with mental health issues and their siblings. The program more of a voice. r organize b Joe Petrie. 's o 2 ha ens twice a month and t J rr g Y Joe, a mental health consumer himself wanted a place for kids F with emotional and mental problems to socialize and play with others. The kids learn how to have fun and learn good sports- manship while in turn improving their self - esteem. .,._� r- clef �lY[ ait5aLant.( FIetp !e�t�,63uncy") °Stem�•� aien.,�.e^� ?.•�`:� r - BtghtNancy�em�(Ratent - FQecmde hyanaIns. - �(, - mina taskipgm�ordtuaro €) No : ct{ued $a y +G ham�''� ;'R - -) Beth Becker;( 5 (Annual AePOrt 2009 I16 I • E S � enior Issues = Senior Leadership Committee According to a Minnesota Board on Aging " Report," s. by the year 20 there will be one person employed in the state of Minnesota to every z persons who are retired. The effect of this ratio will drastically change the present access and availability of social security, Medicare and Medicaid. NWHHsc has seen these changes coming and began in the late seventies to address the importance of communi- ties to plan for these future needs. Left to right: Mar �Chartei`MetnFet),.Be „Larson; riew The Senior for Leadershi Co ttY �., ,tnetiilier }; BiIPG;ad'ara §- Leadersh Committee Of NWHHSC 1S e t : ,B ; •�: °` : 4uL' i�. �.:• P�': �.'..`. �" ctiaa. ri�6�.•: a4 :r9L�a "r,'bl' "_ �c3ii[� }.. ^ "' ��'vibti��'.���u�'�� °.:5� prised of representatives of senior citizens from each of the • cities of the northwest Hennepin region. Committee mem- bers met monthly since 1989 to hear presentations on topics that are relevant to seniors. Member' s report back to their .A; ,b,y: clubs needs 3, >�yr< ;� t'� ` „r " organizations and cities about the issues 1U '. and - -_, r�,;u,::::.. = :,;•;, s:,.4fr -, , ti ' ?'aE;`fif',•.C.� •:f,� -z;; ry.i= „_.'.ij ?,n',`r,2 information the receive. An Y area senior forum is held annually, sponsored by NwHHsc and the Senior Leadership r *- „ •,.. �.�; "A collaboration nf,effort5 Committee P °' :� ^• °�• +'•:;..�.�.�r.e -:; ,r; k.- �,s�;r�-� _ �;�•�?:�s' -� Com e to bring the m ,5k %,f... :.. g m important issues to seniors in ^ ^ 't-anl0ngst.nelghb0lln ” "' "`r -`'•�4 - the ar g�:;' ":: a� -�= N <u.s �p ea. Over Soo seniors attend this senior forum. �' nOrtllWest municip7lltle5 Senior Services Network = the common goal; of addressing The Senior Services Network is a network of providers of ;: human 5erV1[e5 needs WithlR;" J. the northwest Hennepin who meet every other month to �,;_, ourcommunities.._in- eniast`,` -:_z= ; ' :h ..::... _ hear topics of interest to this group, to share information and effetive:and e ffi'cient manner... -; :l >. collaborate between their different `i;:^ t service areas. NwHHsC ```f : - — acts a - - the liaison between th ese - - ese service providers and are a?i'` y P a . ,;. - - r�;¢ ShandZe � - � >�'. '• _ senior citizens. ' eciitive: B "oard" Member Ex _ Thirty of the Senior Services Providers have tables at the y of Maple Grove f r t ;- annual Spring Forum and make their information to the seniors th *._ ` ere. come a3_° - - Man 0 f <_. them t "¢ "b° - - - Y o speak - - - k to - - - the Se - - nio r P - Leadership Committee throughout the year. " n r N L 7 • -fit} _ - Northwest Hennepin Numen Services Council 171 i • NORTHWEST COMMUNITY LAW ENFORCEMENT PROGRAM, a diversity effort that sup- ports women and people of color in getting the on -the -job training and education neces- sary to become police officers. The program provides funding for education, individual case management, and peer support for participants who work as police cadets. APARTMENTS PLUS, a program designed to bring resident -based programs and services on -site to lower - income apartment communities to address residents' human services needs. R. t , EMERGENCY SERVICES PROGRAM, a Hennepin County- funded program that assists northwest suburban area and West Suburban residents who are in a short -term financial Mill, n c r�(� t crisis situation. One -time financial assistance is available through vouchers for rent, food, ~ ` a1 h'r7 .. l''�` =.O` " F clothing, transportation, short -term shelter, and utility assistance. tr, .' • .l . �; fl 4 f — !" t :ti +.i•:, ^c:c': = -';k°'s 3,- ::a;t , .A.:' x :;a:,-m::h, "i'•`';,ri:su"•is•. t .a�k'..*y - r�i✓,:...�..�:t .,. Yr. ;'?Yh ',- 'u. ,Ug`r:y, _a:_.,d;Ar'f. "; `�� : 7?. yF� SL..°! ?M; 't;�:�;�N'.i:�'4;?;:.r.Ezr }:iv. �„'!� k� M1, kid .�, }s - ':s'. ^.` •','r'.,. � �.s�� .M. i b[ Y A i z . :P- U j�JkQ -' °,ylk�" � l'.3 -� � . �It Is really a help to have an agency that � t cT�.� Y ��R -.�HYi :7`j".:` - _ - « to - `,^,�., 3 „F, �''* T-� �u�r - - '�• ..y "t - s � zi p �e , ;aboutlssuts surrounding poverty Our food'She(f rGw { � E� � .+��r -&'� s ,�� ��,�;zN''� +.- €" t � � a'� .`�.� �'`i�" '� n• e `�" r� '��� t ° 4 �. T �� ��IS so grateful for all the dollars we receive to' • _ �`"�PF.LO�� "043X +� ' NE`.�`Ri�'�- - 3� _ r� � �.� �%=_ u_ pine ezic �sistance= e • orisa: -� - � AMW n WS I - Annual R.port 2000 I18 • Northwest Community Law EnforEement Program The Northwest Community Law Enforcement Program is a s000 Highlights collaborative effort involving police departments, colleges, and xwI -Ixsc. It is dedicated to diversifying law enforcement includ- Crystal, Brooklyn Center, Brooklyn Park, Robbinsdale, Maple Grove, and New Hope Police Departments assisted planning ing Northwest Hennepin County police departments, thereby sessions, interviewed students improving the fight against crime by representing all community and fueled further research. residents. Its mission is to improve minorities and women's PLANNING knowledge of police officer job qualifications, which are set by ■ First job descriptions for students to review are created. the State of Minnesota. Goals for 2000 were selecting 3 or more ■ Study shows most Northwest Police Departments are minority and women students for part -time paid on -the -job train- at least 70% successful in helping minorities and women ing at northwest police departments, secure funding for students' become officers. full -time academic expenses, and provide additional support 1 ■ Topics for cadet trainings, including employee relations associated with student participation in this program. and a newsletter, are developed. The Northwest Community Law Enforcement Program CADET SELECTIONS began in 1993 after NwHusc and several cities studied civil needs within their communities and barriers to employment. Through ■ New Hope and Robbinsdale hired z minority students the years 8 of 1 5 cities joined the collaborative with North g as cadets. is In all zq applications were received with 16 interviewing. Hennepin Community College becoming the lead academic insti- tute. The collaborative earned recognition from the Governor's ■ Anew trend was identified -16 women applicants Office in 1 99S outnumbered 8 males, marking the third year that happened. Connecting to the Big Picture ■ Just 3 of 16 applicants (12.5 %) failed background checks The Northwest Community Law Enforcement Program is a col- this year. laborative direct service effort that involves municipalities that share the responsibility of seeing that human service needs are FURTHER RESEARCH being met. The program, itself a step, seeks to bring all residents ■ First year in the history of the program z women cadets action became officers at a Northwest Police Department. and consumers to the table to recommend app ■ For the third consecutive year, a cadet became an on -duty towards crime prevention —an issue that affects every suburban officer at the Coon Rapids Police Department, located east community. of Northwest Hennepin. ■ As of this publication, Northwest Police Departments I employed 12 minorities and 37 women as full -duty officers. !� L III I� NertM1wesl Hennepin Human Services toun[il 19 7 it • I Apartments Plus The Apartments Plus program strives to make services easily What Does It Mean to Partner with NWHHSC? accessible to apartment residents by bringing programs on site The Northwest Community Law Enforcement collaboration into apartment communities. Apartments Plus began as the Enhanced Housing Initiative pilot project in 1993 through a usually solicited applicants from major newspapers and radio McKnight Foundation grant. In March of 1998 the Minnesota shows. In order to expand opportunities to more minorities and Housing Finance Agency began funding a three -year demonstra- women, staff met college, senior high, library, community, and don project allowing for the implementation of the Apartments security agency officials. From this effort, outreach to schools plus program at DoverHill Apartments in Golden Valley. The was found to be a successful recruiting source. Staff mailed 38 program works to stabilize families by bringing programs such as applications to high school and college students (about 4 times child and family activities, educational events, after school tutor - more than the next recruiting source). This accounted for G ing, and mediation services on -site. In addition to coordination of applications, S interview candidates and 1 cadet. High schools services and programs, Apartments Plus staff provide training to were particularly successful because they accounted for nearly apartment managers regarding human services, a resource direc- half of the 38 mailed applications, and had a student that became tory to help managers refer residents to the appropriate services, a cadet finalist. One collaborator remarked "this was the most and assistance with apartment community newsletters. qualified group of applicants we have seen in some time." Services and activities have been very successful and received Increasing partnerships with northwest Hennepin schools is warmly at DoverHill. Individual connections have been made a place to begin furthering this trend. between youth and adult staff members. After learning about tw middle school age kids physically fighting at their bus sto Apartments Plus staff invited a youth outreach person from a SU�C 5S- •.:&O'- �- »OE''RE�'* AFi�SA- �tEICFt � �'' � local women's shelter to come and talk with the youth about con- `W �Swn�`:Illq Vie• arii� far o ._ „oit Ga�do ¢�age�,�' �zcte' �,<< ece#n er, • f § n' trolling their anger. The kids were able to identify some of their �' t'r*mc sera'' -1trs se .esrer t I�7� I1 'rc x own anger and how to manage or change their responses to it. Startz '' aznin o raze o eq a 'eartrtiz ",., c o' ie Because of the success of the Apartments Plus program, a �4 o cTnezzste a to _:.• z msj ;sise es • e ^� } �S�s .!' #1'�'> x.... Y ,zs rz t Resident Service Coordinator was hired at DoverHill to continue i "S dti2nn ,a r w Z • , d om roo° l r - -.,'. „ _p•: e the programming and service coordination of the past three x F .o urna: 10 ilirc, t years. When asked about the partnership between DoverHill and � . •, �.. a its`aiiainer� , - Iiq{vit r •z; .E_. �,' x , ��' "rte . � _ r • xwxxsC, Kate Haw, the Resident Service Coordinator, said, "The ecr4rzthttdti;&�eek =_" •, 'and zs =Bear. , saz Fetne, '���� ��z��` '�t4' partnership... has been crucial in the development of community " wTien'tliere ° as abotYr' s b uc - tit tg,pFog,attz o +r su "de activities. For three years rtwaxsc has brought activities, educa- uesv o n,E iuF'a.goo' v tion and commitment to DoverHill. The memories will stay in all a1��3 �;., . -o,�`t as�-'-� aaets€.' 1' etaaa�z�offzeers� °�ee,nottli'e. . of our hearts as we go our separate ways." If _449 - :r�o � • o �Z .e ouziie n:ceetrretrt�jon_ge M�r,`�' �io ,et� t: Ic mecoun •_'.' = �� a �za`zl'ua ted�rbm'f_z`• : a .sc ©��siz: t >: , a- :he:.u' =near�, O� titer - 3 e• tfe�D'earz� ' _ �w _zleF . e - � ''+qr o FatR. ' =- C.f, O _'E � e` _ 'LLa `• - -_ - CT�jOt GEC - - ee �° ` -0S (Annual 0epart 1000 Ito Connecting to the Big Picture • Goals of the Apartments Plus program are to build a more sup- portive community for residents, to provide a link between human service providers and apartment residents, and to create more cost - effective management. If children are involved in con- structive activities they are less likely to display destructive behavior, and are likely to benefit from individual attention and h Af f R 5 mentoring. Residents who feel positively about their community are likely to stay longer, and likely to take better care of the com- munity. Residents want activities and services that are easy to Um access G - and app reciat e renting from management companies that man ement co care about the quality of life of residents. �'F ° `' dents rw�:..,: '. ..., -,,:•' - °_�. These goals and benefits of the Apartments Plus program N r - %ya 4 Y�Y mirror the goals of Northwest Hennepin Human Services =` Council. Residents and consumers la a critic =• r of . e in P Y < their own needs and problems, and in recommending appropriate .4 solutions. Nwxxsc serves suburban residents, and provides access to human services within their own communities. The - agency's values of advocating or human g service needs, respecting diver- � �::.�.. ���ar;. ��• sity and different perspectives, and collaborating using a team approach are all evident tenets of the Apartments Plus program. ht p z: w•, .. _ . u�..: ,, : -v .._, ...- s and sere APartrnents•Plus AdopuaPaik `t 99• Nwxxsc brow i'S..A'': g p g ice providers to residents 1 ,_.. <a ndaa+i`3 ci.ilux..Ci; j •S. tkT¢..2 ^t through effective collaborations with community partners; this was based upon results of resident surveys, and now the estab- z000 Highlights lished programming can continue at DoverHill Apartments due ■ Keeping It Real is a monthly get together in which a speaker to the foundation established by Apartments Plus. is invited to DoverHill to discuss educational topic with youth. Topics have included self - esteem, gender roles and controlling one's anger. ■ Youth Council is an elected group of youth that meet E'- monthly and work with staff in a decision - making capacity #cf regarding fundraising; planning social activities and selecting vol- 1 . unteer opportunities. ■ Homework Club meets ever Wednesday - during the sc h ool Y _ y g ear. Children able - - Y are e to receive on-on-one .,t•.� mentoring and tutoring ith their h omework omework from sta ff and from resident vol- - unteers. = ■ A garage sale coordinated by the Youth Council raised approximately sico for a summer field trip to the Minnesota Zoo. ■ Youth and staff developed Ado t -A -Park• the ark behi P P DoverHill was adopted to teach the kids about caring for and being responsible for their community. Youth and staff picked up litter three times last year. ■ Apartment surveys were conducted with families and seniors _ at DoverHill to determine the effectiveness of programming in the ear z000 and to help determine eterm' me ro ra p prog ra mming g g for zoos. asanents PlusAalioween P z000 - •3*r - ` } .. i i I I I Northwest Hennepin Human Services Council) 11� 0 Emergency Services Connecting to the Big Picture NWHHSC'S goal for our program is to keep clients in permanent Since 1982, Northwest Hennepin Human Services Council has housing. If one's housing is stable, the ability to cope with other administered the Emergency Services Program. This program, life issues increases. NWHHSC works on housing, transportation, funded by Hennepin County, provides one -time financial assis- early childhood, Welfare To Work and public health issues, tance to area residents in need of emergency food, shelter, cloth- which all directly relate to the Emergency Services program. ing, transportation and utility assistance. This Program works with 10 Service Providers who do client intake. NWHHse tracks s000 Highlights all clients and does all required reports. If this service were not ■ In 1997, the Northwest Hennepin Human Services Council available, the societal costs would include increases in crime, agreed to temporarily administer the Emergency Services pro- unemployment, homelessness, and the loss of human potential, gram for the West Hennepin suburban area due to the absence of a planning agency at that time. This agreement has extended through 2000. ■ Together the Northwest and West Emergency providers used 2000 FHPAP PREVENTION • i $192,000 over $175,817 for payments of rent, damage deposits, mortgages, � car repairs, utility assistance, emergency gas and many other crit- Rent 72% ical needs. ■ In 2000, the Council received FHPAP (Family Homeless Prevention and Assistance Program) funds. These dollars were targeted to prevent adults and families from becoming homeless. � The Council distributed over $107,848 to both our service areas. Mortgage 28% :Suigiamorit,w,as ;.t .i° 'ar ':�ivur o's 2000 EMERGENCY ai�%alread 5 E R V I C E 5 PROGRAM d afltitacatiotia ai* d ", ,eeit dined , e s8 $175,817 ic�k�,k!2"er or• "- se�%gr., _.iliis�,.: to e °flit �' ire' 'a,''�a. _ , ��± - he no •:l'�.rek�er•.`o Abu `� aia�`-�`a�` z,�io o c .' a arts Rent 82% F - � • oo' -- . E -: ,• - t asHand _ i¢s 'e - e ,as,dny - a re �, g Transportation 9 % a P .c "it � =` oj -Y °e " IC e Yrrg;•'r _ �r�ct�?3'�rerca • e�i�an' _ � o Mortgage 5% A �in2incra'L'•s istanee�' ;e`. use: i . x!it _ re Utilities 3 % ; - ' =saved 0 - g- Miscellaneous 1 /a e ; •a h , o ex ona C (Annual Report 2000 122 MARY MAGNUSON of GrovelYtaL has ma3e a sigrufica c ce uth hffe en ve" • ' of countless childrenainiTiesand tndrvidualsn4th�Noithe$etine h are tt : e T * zt role as Counseluig 5uperviso and Dtrec r o#�the;M itli�eesf, erne t B aneh =•o' & Children s Service In hez overthi ¢ ears Fa 8z Irlreii�s ie _�. has provided valuable services tQ nurnero> s, dividu is families~ and,eluld�e . s� -' supervisor she.has alway=s sup�ortedworkizig,with tlte�w ole er,a t td` resources Sheis ai%excellentmentor and sup rt€rsoz A Y T- -- 'sg ;�{ Y Visible in of Mary's = work include. nclude , ■ .4n increase in mental health services offered at the Igo ` } "� rthwest lenne in si n , ■ A domestic violence su ori rou for childre and adults' PP - g P. �z ■ Parncipatmg in the tobacco diversion program and urfew div=Sio pi ogiam ■ An increase in therapists worlung in schools and other outtea h settings R, .. ..• i .'. x - Y - A c cC 7 r�w� sad •2 GEM HAGEMANofBrooklynCenter Gene dr-b done a lot to improve the quality of life for eo le in the, community Gene is a�mee , P p., of the School Board of the Brooklyn Center School District He has worked actively tn. improve educational quality' and to improve educational opportunities for kids from {z low - income families and students of color He also volunteersras a "tutorraskabusdnve>„ for the District, ,and has -been avoluntee_ r- baseball, football, and coach a't,fhe High Sch ool. xt ,0.af y�� Gene is retired, but works full time asa volunteer fits - other commutii" inivoluem l tnauet ty. include hosting senior di _ citizen lunches, rving cancer patients to appointrnts, d ing families to the Family - ' ' .�,rrh y Literacy Program and artici atin in the Brookl� t P P g yn Center Lions, W �� M - 1 y' Club. Gene has also headed up the Relay for Life_Comrmtt'ee m Brooklyn Center tha t - • - f P � y 'Y4'¢ 1_�aS§ • raised a large amount of money for the American Cancer Soeiety s , -: and w r ; PARENTS OPPORTUNITIES FOR PEACEFULNESS (1 Pj of Brooklyn Cen ei Parents" r es w sF st Opportunities for Peacefulness (P.O P) is a center .that has provided a safeenviionmenta. ��s for non- cusfodial parents to spend. time with th h - eir cildren "w co lieri the court s s r uiie�d'T ;• su envision ' during $f •+`'" q e x = i rcTs P. - the visit. The Center enables them to watch vi eos, pl games ons' . " s � to •, read, eat, do homework, or hang out , It prevents, the family from havm� to spend - r t + 1'tt Si4 ass est s -c I n rate rime at the police station or ,a, restaurant during this visitation time t = t10 • Q Llt < ° trltiu s du The POP ..Center has a peacefl atmosphere It is private, quiet; and homey. �� y , e o m Comments from the user's of the u Center and famil court services indicate that ttie Center ' gen erdi a, ■ Has made time with the children eas and comfortablex x, auiic _ se ee ■ Has volunteers who are caring and helpful; but'do norinterfere�f j 31 : and a rate "e . o q` ■ Has an atmosphere and setting that has helped create respect betwee the c'hild(ren) � and the parent(s).. I , - P � y �� J Nnrth.w Ntnnepin Human servitee Counril 23I 106,211 Hennepin County for Community Planning, Research and Coordination • Ri in the northwest Hennepin area, 33,606 Five of the fifteen cities of the northwest 4 ��a D, natro 95,OD0 Hennepin area for the snsw oe� � Oa0.0�• McKnight Foundation Grant for Co -OP NW Program. Cooperative Programming in Agency 5 162,875 Operations. (Total $19o,000 for two year 32,700 McKnight Foundation for Welfare to Grant) Hennepin County to administer a Work Initiative for northwest Hennepin Homelessness Prevention Program area. (There was also a carryover from 80,482 through The POINT Northwest 1999 of $22,364.) Hennepin County for an Emergency Program of the NW YMCA. Services Program to help residents of 127,050 the west Hennepin area, which NWSasC 23,000 Fifteen cities in the northwest Hennepin administers for that area. Otto Bremer Grant for the NW Regional area that comprise the Joint Powers Human Rights Coalition. Entity of Northwest Hennepin Human Unite Services Council —for community United Way of Minneapolis for the 21,608' planning, research and coordination of Success By 6' Northwest Program. The State of Minnesota/ Department of Health for the Youth Tobacco human services. 55,057 Prevention Initiative. 113,800 State LCTS Dollars for northwest '$21,6o8 was for the first 3 months of Hennepin County for a Homelessness Hennepin area FSC. 21 -month grant.Total Grant is: $147,040. Prevention Program in the northwest Hennepin area. (Total of $220,550 for 50,000 9,000 The State of Minnesota for the Hennepin County (matching funds) for two year grant.) Northwest Community Law transportation efforts of the Welfare to 109,527 Enforcement Program to administer Work Initiative. Hennepin County for an Emergency and support cadets. Services Program to help residents of 200 35,700 Charles R. Knaeble VFW Post 494 the northwest Hennepin area. State of Minnesota /Department of Families & Children for the Family Services Collaborative Project. Funding ended June 2000. ,� °' ,..��:��ry� ,:;��� _ ; may.; _ 7•�:• '`.� °�s'�y�'',= , W , a "x<rSS_•°;� 5:� • . �, "�;�. budget rinancia'I REVENUE 1000 } , { sk� �EXPE N E51000 '=� < �Statemen. ° Kennep2nCounry y = I' Community Planning,g- ; 6,211' o Saltines r; .Emergency Services $30$,166 00 Dzrect Servues' j 6 , a.© _ - Northwest 47 � $ z 700 0 ontacte ac 0'�Ern erve j7a Oft 3 State; andoclier rana $ 600f (7tlzerExpenses 3330;, � 493 �4 .�. 3.t•, - 7 �•.a��� .a ., � - ��?� S=' � •. _ ?- a� .� " fit•` � -vn- - -� e Orhr Revenues - S8c7 ogs o DeferredReyenue�� sro ,000.cs TOTAL:s� �' $1 186 050 OR # TO1AL x$1,186 OS0 00: �`;.. ..,._rte= §�....� �_�. .�'�`�- «'�..�r '•�` `�= ��� - (Annual Bepw 2000 124 COMMUNITIES Dan Ran el TARGETING TOBACCO Pierre Roddy Dick Kloos FIN PARTNERS • Patty Bowler Marion Koch COMMITTEE 2000 Sylvia Schindler Berry Larson Janet Brakke Ron Townsend Trish Allen Judy Brown Alan Watt Kris Orluck Nancy Bence Rosalind Johnson Gen Pacyga ion Bergquist Marry Williams Bert Sather Lars Jones Mike Williams Shirley Carlson Jill Ness Shirley & Bob Schon Tanuko Castille Greg Williams Dorothy Schurte Barbara Dahl Becca Olson Nen Van g g Dick Smith Julie Danz) Eileen O'Connell Bill Xiong Maple Swanson Jodell O'Connell Angela Fairbanks Jennifer Schuster Police Depru-rmenu Clara Sweeney Lonnie Grabham Cathy Stab] Brooklyn Center Audrey Williams Nancy James John Thiede Brooklyn Park Doris Wood Michelle Hintz Marsha Unze Crystal Mary Joy Zawislak Rex Holzemer Janelle Waldock Maple Grove Liz Johnson Michelle Wan New Hope NORTHWEST LOCAL MENTAL Kate Kelso Plymouth HEALTH ADVISORY Stephen Klein CO.OP NORTHWEST Robbinsdale. COMMITTEE Janet Larson EXECUTIVE COMMITTEE Soi"& Sandy Accola Kate Liden Curt Bo ne Sue Anderson Brenda Lloyd Armstrong Se June Audette co - chair Dan Donahue e Hi School l ( co - chair ) Alyssa Malinski Dennis Kraft Champlin Park Senior Rachel Awes Pamela Mary Kiewiez Mike McCauley High School Becky Barnes June Moeckly Anne No Cooper Senior High School No rma Berg Mary Beth Moze g Marlys Hlomquist Allan Negstad Park- Center Senior Liz Boyle NW REGIONAL HUMAN High School y Barbara Olson RIGHTS COALITION North Hennepin Communi Susan Chenoweth Eumeka Pargo ART CONTEST College h Dorothy Clarke e Katie Ralph SUBCOMMITTEE g Steve Cook Dianne Seim Diane Bolter SUCCESS BY 6° Kathy Dejno Ann Strong - Schmitz James Einfeldt -Brown NORTHWEST Atha Mae Flood Roxanne Smith Tess Moleski COMMITTEES Germaine Freese Tanchica Terry Debbie Sibbet Glenn Goski Melissa Thomp � i � o °' �'y • Ann Andersen p Lois Wendt Mary Anderson Jody Grande Jackie Vervick s , Bonnie Haberle . Roz Anderson Cindy Whelan NW REGIONAL HUMAN Adele Bauer Karen Hovland RIGHTS COALITION PLAY Attica Burt Daniel Johnson FIN FAITH COMMUNITY PROJ ECT Phil Cohen Kim Kassler COLLABORATION Michael Kearney COMMITTEE 2000 Diane Bolter - t Carrie Crook Colleen Kni fer t °WO t'IS,, Chris Carriero George is Engstrom Eaton ngstrom P Bill Albertson lane Chambers June McKinney Char Blake • s' Valerie HU Janey Nelson Barbara Dahl lsman Anne Fautsch a Jan Nelson - Schwartz Dale Fa g re d _ ' r _ Kerry Froehlich Merrilee North �_ �/ '0, HERITAGE FESTIVAL Pat Gau Richard Fischer PLANNING COMMITTEE Makeba Giles Dell Oberg Sunny Fuller _ LeAnne Christiansen Sally Ginn Frances Olson Paris Gattlin r� Dale Greenwald ham Marjory Peterson Connie Haigh Lonnie Grab Duane Reynolds Linda Hanks Louisa Greenwald Beth Hansen �y Dave Kiser Kari Hitchcock Tami Schafer Beaty Emily Hauan _ Ron Lamers Senator Ember Reich g° u Linda Schumm Tia Henry - Johnson Leatha Lemmer Marci Mueller Theisen Michelle Hintz junge Linda Van Zele P- Jeanne Kumlin Liz iohnson _ _ NORTHWEST COMMUNITY Representative Peggy zu$ Leppik Chris Vorhes (co- chair) Kate Kiemen LAW ENFORCEMENT Allan Negstad e . ay Q e- p0 E i . rjp 8 p CHILDREN'S MENTAL HEALTH Jerry O'Neill PROGRAM Mary Levens Jenkins 2000 Cndau COLLABORATIVE Stephen Klein i Lynn Lewis Dyhana Iris Landen Beard Gail Mueller - Schultz Janet Larson Anthijuan Beeks Rev. Al Negstad Nancy Kay Petrie Alyssa Malinski Shawn Moore Linda Nelson Paul Cunningham Colette Medan - Forbes Cathy Gibne Carlos Wong Commissioner Mike O at y Mark Paynter i op Mike &Lind Stern Laurene Rick Alumni Michelle Orcutt Tiny Eckman Tara Arel Cynthia Peterson Bitsey r Roxanne Smith Ken Banks Sarah Pollock Mary Kaay y Talbot Lurene Toone bot Jackie Vervick Dawn Berglund Laurie Possm ohn & M N J a ry Lucchesi Nancy Reed ianese Brown Martha Lantz ' Doug Brunner Michelle Saha, APARTMENTS PLUS Chris Harnack PROGRAM Adan Casas Kathy Schaaf Lynn Anderson Phoung Chung Senator Linda Scheid Micky ARTNERS 2000 cky Henry Maggie Demco Marshall Collier Tami Severson Wend Ber h ' IT Cross Gayle Southwell C y ors[ g Minnesota Housing Jason Garor Chris Cork -Brazelton = h Jackson k Mary as Washburn Merle Lener Mary Fi J Finance Agency Ri Ma xsen Denise Welch Jeanne Lener¢ DoverHill Apartments Ryan LeClair Harvey Lindner Doug Leslin Kate Haw - SENIOR LEADERSHIP Jan Ormasa DoverHill Apartments Christine Mack Joe Petrie - Anton Mark COMMITTEE Susan Farmer - Jose Santos Jr. Early Childhood Family Laurel Mewhinney Curt Carlson Veronica Schulz Duy Ngo Dorothy Clarke Cl Education aire Vincent Alyssa Malinski Sergio Phillips John JO Devine Lonnie Grabham Bill Gavaras Family &Children's • Robert Gavigan JoAnn Gonzalez Service Marjorie Geer Jonnette Zuercher Hennepin County Public - Marry Guritz Library Mary & Cliff Johnson Golden Valley Police _ Doris Kemp Department Northwest Hennepin Human Sereites eauntil 25 Northwest Hennepin Human Services Council Organizational Chart 2000 • EXEEUTIVE BOARD, OF DIREC EXEEUTIVF.-� ADVISORY. i i i i PRO G4. LABO.RATI. E NEi . ORKS` fiESEABCH E55 ° �— _ �.i�€�zvt•���. .a:a�ats O1ECT5: •ANOIN ;TI_ ;TINES` =' COMM_T.TEES' O P ANN,:N`B ; '1 NR.4::^` `i`V . .': ;Y '�Yfiad• "a r, Eme� - °,�, _ e„ ,:4;. ., +. 13� ■Servo ,L•eadeisht �,,ii5'�i�'�< ' }: <'•'•^ � r •1 i eii "s':In "� i� ■:Research.:siirpey5vfo' p.ri.'"x- .lr^":a "v.`;f,''t'xi. ,ut ::ri:; :� ,:,:,'c��r;fk 't:p�a:rar, ., ';r's twn�.•Gn =i +i' - ;r• �,re " h' rvices' i , ?u:'.GulturaLrD:iveesi ''ia rou's,3ntarvfetdin . f :■E mmunt. -'.,p x•' .,�: ,e,�;-- A�' ■Senior :S'erv'ice'. ,p :,�F Y'�,. :- NW:I�uman;Ri''hts. f.,. rCo uiit 'Pl` to d ?Pcaci "a4oti. y.� :. z:� - a ''w' .,Uq • !Y'. �%�•': �t..4 "..�sla. :3M id$ask'Forces�x :�`• • ,, .x > .'.Cid'gn��npui'1.�SS�a 4� .,k. }; . ,F , .�:,1..'�, t,�.�u;: �� �" - ; a =' � '..�,.t?;? %'t'� �`��� ? ✓i.�_c 'rad.`.ix,.. , :Apartments' : �. ■;He�iia e:F6`stivaF;s;...,� �1 :;PievenuoiiPiogtam:�'•t.,�¢�,, ;�. ■,Pco iamrE ,alUiat[otT=. ■5ubeo tp_tGtee _ "'��• 5 e s• ,µ ^h rr, g- .`irr_,:• r "'ge � , , •,, � rxx ,r �f . , �y• v "! PIU6 QgoriGnanon{ Y ■Coca! Mental Flealth ■ Ieclinical' g.Researetrwr ii ��, : , �'..�k�!1±9,� e .� - , 'T'`� tw�.�4� �Y:•,tyTbte�: . >;'a�`h_ ^ „�. .r� +'i:;S'��' !k■Otlief5u?icommitfees':._,_^ � "'c , ��� 'f' •.� ”" + h r niiaccaNW art i Communitg` } apt -; .;Qiorlangtoaeduce ,ttix(t Law Enforce ., ram. -. 'Faiiii(ganvestmiit 4 �;fuiinative F - s� *.a '"�..a�a.9 s Ne I Administ�eiitirt'.kr r •;.. „� �4 J a".;- fi - '�Y `"C ;__ _ �,z�r'.'��J��u;;,;�[�.;- 5= ■1arly�Cluldhdod rBook ICee to � � "'� ' PubhcAr3a�ene's _� , e:'rSecietarial�$uppoi:` �iManageaien_ - - , - ._ Y4 _.` __ -,- ih psi zu.- ``_`.Y ✓4Lr'. --ni �{ .. (Annual R.purt 2000 125 1000 EXECUTIVE BOARD MEMBERS /ALTERNATE Jane Chambers (Brooklyn Center) • Sharon Feess, chair (Brooklyn Park) Deb Sturdevant (Champlin) R Dixie Lindsley (Corcoran) 4 Anne Norris (Crystal) Shirley Slater (Dayton) - Jeanne Andre (Golden Valley) Sharol Tyra (Hanover) Carmen H awkins (Rogers /Hassan) Ann Marie Shandle'''' y (Maple Grove) Dan ahue (New Hope) Don LeAnn Larson (Osseo) ..,., 'i� Ed Goldsmith (Plymouth) Standing, left to right'. Kathleen Garter John Hoffman Marty Gates Paul Wtlhams Russ Fawbush (Robbinsdale) Paula Murphy Watkins, Bette Ross Doroth Clarke V Y. -_ Gary Eltel (Rogers) Seated, left to right. Shirley Foltz Homan; Elaine Housei Dana Hssex C uteri 2000 STAFF 2000 ADVISORY COMMISSIONERS Beth Becker, Senior Project Coordinator Kathleen Garter (Brooklyn Center) Gunilla Bjorkman -Bobb, Senior Project Coordinator Bette Rosse and Janet Fletcher (Brooklyn Park) Lorenzo Davis, Senior Project Coordinator Doris Kemp, Paul Williams and Dolly Reynolds (Champlin) Deb Hill, Senior Project Coordinator Marty Gates and Bob Schon (Crystal) Bruce Hoheisel, Community Planner Lil Forseth (Dayton) Valerie Jones, Senior Project Coordinator Kathleen Day, Elaine Houser, Gena Gerard and Paula Murphy Jennifer Kearin, Senior Project Coordinator Watkins (Golden Valley) • Kathryn Langva, Office Manager Joy Rohwer, Shirley Foltz Homan and Maria Bucaro (Maple LeeAnn Mortensen, Senior Project Coordinator Grove) Jessica Ness, Senior Project Coordinator Duane Reynolds and Jeff Bangsberg (New Hope) Kathleen Roach, Executive Director Dorothy Clarke (Osseo) Anita Shoemaker, Senior Project Coordinator Dana Essex Cruzen (Plymouth) Yvonne Shoemaker, Secretary/ Receptionist Bert Sather (Robbinsdale) Bethany Vukson, Senior Project Coordinator Vacant positions: Corcoran, Hanover, Hassan, and Rogers 2000 OFFICE VOLUNTEER Gertrude Hoeben 4 1 _ µ t - 5 �� � � ��" M - i�A,(� !h'•-4`Ty d! "ln - rb, bn w Back.iowlefrtotight -�' � -'�',` ''.F GertnideHoebea - 4 ; Jennt £erKeann,Kath7eenRoacN'" :-� LeeAnnMorteasen �'}- -`°: x' `• t _ _ _�'- � -- - js.. _.� � � -. - Yvonne shoemaker Palene jo - Mtddlerow � i '.LorenzoDavts KathyLaagva; eth Becker, jesstca Ness -`�"� - .Fmntro� lefrto Bmce`I3ohessel� A4uta_'Shoemak'e'S` . Northwest Hennepin Human Sereites Cauntill 27111 • Al NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL 7601 Kenturky Avenue North, Suite 101 Brooklyn Park, Minnesota 55428 763 493 -2802 763 493 -2713 fax • mss. a+ w ..,! r - ^> .. - •' ! h 1 - �."ea' t ax t '` t -:a.�, >x kd 4 r s 4 +e x _ .K�s 3. , kc ,45:: ,ice ,, ,� pp u- .y'�- :�,t.'`�" .z. �t . 5 �.dW ..vim � �,rx� � MGM } -- s' S `+s' , _ y.y..i1 �"`c -, r» t ' L., ..�� z" 4 WP ,�# _ F ' .t• r `{ �r i t _. 7 { f ''2 ,r�r , ve 4 rf J• �' . h a:. 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E- � - fr"" - '•� xzr ss` r - £I j`i s ��`'i'�4�;' ,_ 5 z F - �' :' ,"'''£' 3, '� - ' e-`� ,.3...5 z- � "{- A °it c, Wk t 's-s- ; + ; '.R a- aSr jE -,.'g- ,r�'nF -: r-�v { z :- f�'Y.�- ,�.. -a �� 5.;. *,�`'�#- �s'-KS.', .�r.� � � z r 3'�v,��,2'.f 7h 5 t` .'..S' �' xy A.'�'•.:i � �+-- -y s ? - ;=s _ I NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL BROOKLYN PARK, MINNESOTA FINANCIAL STATEMENTS YEAR ENDED DECEMBER 31, 2001 r �i i • CONTENTS Page INDEPENDENT AUDITOR'S REPORT 1 FINANCIAL STATEMENTS EXHIBIT A - Balance Sheets - December 31, 2001 and 2000 2 EXHIBIT B - Statements of Revenues, Expenses and Changes in Fund Balance for the Years Ended December 31, 2001 and 2000 3 EXHIBIT C - Statements of Cash Flows for the Years Ended December 31, 2001 and 2000 4 NOTES TO FINANCIAL STATEMENTS 5 -8 SUPPLEMENTARY SCHEDULES Schedule 1 - Program Revenues and Expenses for the Year Ended • December 31, 2001 10 -11 Schedule 2 - Program Revenues and Expenses for the Year Ended December 31, 2000 12 -13 STUART J. BONNIWELL Certified Public Accountant 7101 York Avenue South Office: 952 921 -3 Office: ( 952) 32 5 Suite 346 Fax: (952) 921 -3331 =t Ivfinneapolis, Minnesota 55435 a mail: sbonniwell @unique- soflware.com F ; INDEPENDENT AUDITOR'S REPORT °e z- To The Board of Directors �`- Northwest Hennepin Human Services Council Brooklyn Park, Minnesota �3 I have audited the accompanying balance sheets of Northwest Hennepin Human Ser- ' f D vices Council as of 31 200 °�i.. 1 and 2000, and the related statements of revenues, expenses and changes in fund balance and cash flows for the years then ended. These financial statements are the responsibility of Northwest Hennepin Y Human Services Council management. My responsibility is to express an opinion on these financial statements based on my audits. ' I conducted my audits in accordance with auditing standards generally accepted in the United States of America. Those standards require that I plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit includes assessing the accounting principles used and significant esti- mates made by management, as well as evaluating the overall .financial statement I believe that m presentation. , audits P 3 provide a reasonable basis for my opinion. ,. my opinion, the financial statements referred to above present fairly, in all mate- r'' rial respects, the financial position of Northwest Hennepin Human Services Council as of December 31, 2001 and 2000, and the results of its operations and its cash flows for the years then ended in conformity with accounting a_ � principles. generally accepted in the United States of America. .My audits were made for the purpose of forming an opinion on the basic financial statements taken as a whole. The information presented in the accompanying sche- dules is presented for purposes of additional analysis and is not a required part . the basic financial statements of Northwest Hennepin Human Services Council. The information in these schedules has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in my opinion, is fairly presented in all material respects in relation to the basic financial statements oaken as a whole. Stuart J. Bo iwell 'Certified Public Accountant inneapolis, Minnesota January 30, 2002 =_ -1- 1 NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL EXHIBIT A BALANCE SHEETS DECEMBER 31, 2001 AND 2000 ASSETS 2001 2000 Current Assets Cash Checking $26,311 $9,838 Investments - Money Market Funds - -- 830,274 658,439 - - -- - Cash and Investments - Operations 856,585 668,277 Investments - Certificates of Deposit 554,929 519,100 Accounts Receivable 54,697 29,605 Accrued Interest Receivable 6,038 11,993 Prepaid Expenses and Other Assets 13,269 13,108 Total Current Assets 1,485,518 1,242,083 ----- - - - - -- ----- - - - - -- Equipment ( Less Accumulated Depreciation of $23,068 in 2001 and $16,383 in 2000) 12,235 17,329 Totals $1,497,753 $1,259,412 ----- - - - - -- ----- - - - - -- I _ • LIABILITIES AND FUND BALANCE Current Liabilities Accounts Payable $90,769 $63,201 Accrued Salaries and Payroll Taxes 11,258 9,848 Accrued Compensated Absences 23,207 11,163 Deferred Revenue 71,969 587,074 ----- - - - - -- ----- - - - - -- Total Current Liabilities 838,203 677,286 ----- - - - - -- ----- - - - - -- Fund Balance Reserved Restricted 196,648 185,383 Designated 462,902 396,743 ----- - - - - -- ----- - - - - -- Total Fund Balance 659,550 582,126 ----- - - - - -- ----- - - - - -- Totals $1,497,753 $1,259,412 I • See accompanying Notes to Financial Statements._. -2- NORTHWEST - - ST HENNEPIN HUMAN SERVICES COUNCIL EXHIBIT B STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN FUND BALANCE FOR THE YEARS ENDED DECEMBER 31, 2001 AND 2000 �s Revenues 2001 2000 D Grants - Hennepin County $452,091 $447,177 Grants and Other Sup port Member Contributions 504,229 476,315 157,255 141,293 a Other Program Contributions 33,968 32,228 ;.. Total Grants and Contributions 1,147,543 1,097,013 Investment Income and Other 69,312 89,035 Total Revenues 1,216,855 1,186,048 Expenses Salaries Payroll Taxes 417,350 380,620 Pension Contributions 30,284 28,490 Group Insurance Benefit s 20,798 19,408 Coordinated Assistance and Services 40,706 34,410 Consulting and Contracted Services 463,982 466,139 Printing and Publishing 33,009 30,607 11,550 7,141 Office Supplies and Photocopying 20,334 15,842 Postage 7,418 8,197 Food and Beverage ,246 5,755 5 Travel and Mileage Allowance 7,118 5 ,521 Building Rent 32,045 25,593 Communications 10,007 9,322 General Insurance 6,129 6,182 +' Equipment Maintenance and Repairs Y : Expendable and Leased Equipment 6,612 6,698 cS Depreciation 7,779 1,846 Conferences and Training 6 1,400 Dues, Memberships and Publications 4 9 Annual Meeting and Other Events 3,581 1,777 Other 2,021 4,718 1,415 982 Total Expenses 1,139,431 1,07 7,030 ---- - - - - -- ---------- of Revenues Over Expenses 77,424 109,018 ::Fund Balance Beginning of Year 082,126 473,108 ---- - - - - -- ---- - - - - -- Fund Balance End of Year $659,550 $582,126 See accompanying Notes to Financial Statements. -3- 'NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL EXHIBIT C STATEMENTS OF CASH FLOWS • FOR THE YEARS ENDED DECEMBER 31, 2001 AND 2000 2001 2000 Cash Flows from Operating Activities: Excess of Revenues Over Expenses $77,424 $109,018 Adjustments to Reconcile Excess of Revenues Over Expenses to Net Cash Flows from Operating Activities: Depreciation 6,686 7,400 ( Increase) Decrease in Current Assets Accounts Receivable ( 25,092) 88,175 Prepaid Expenses and Other Assets 5,794 (11,682.) Increase (Decrease) in Current Liabilities Accounts Payable 27,568 ( 69,184 ) Accrued Liabilities 7,454 4,934 Deferred Revenue 125,895 (87,198) ---- - - - - -- ---- - - - - -- Net Cash Provided By Operating Activitites 225,729 41,463 ---- - - - - -- ---- - - - - -- Cash Flows used in Investing Activities Purchase of Investments (35,829) (19,385 Acquisition of Equipment (1,592) Net Cash Flows Used in Investing Activities ( 37,421) (19 385 } ---- - - - - -- ---- - - - - -- Increase in Cash and Investments 188,308 22,078 Cash and Investments Beginning of Year 668,277 646,199 ---- - - - - -- ---- - - - - -- Cash and Investments End of Year $856,585 $668,277 ---------- ---- - - - - -- f See accompanying Notes. to .Financial Statements.. -4- = NORTHkEST HENNEPIN HUMAN SERVICES COUNCIL NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2001 Note 1. Significant Accounting Policies Northwest Hennepin Human Services Council was established by a joint and coopera- tive agreement among various cities in northwest Hennepin County. The Council is organized to jointly and cooperatively coordinate the providing of human services within the area serviced by its members. Accounting policies adopted by the Coun- cil conform to generally accepted accounting principles and reflect practices common to similar organizations. Significant accounting policies are described below. r` F Basis of Accounting - The accounts of the Council are maintained on the accrual basis of accounting. Under this method of accounting, revenues are recognized when earned and expenses are recognized as incurred. r: Revenue Recognition - A substantial portion of the Council's revenues are derived from - grants and contributions. Revenues are recognized in the period when grant eligible expenses are incurred. . Grants and contribu- tions available to fund program expenses in future periods are recorded as deferred revenue. Revenue will be recognized as expenses are incurred. .: Cash and Investments - The Council considers all highly liquid investments with an original maturity of three months or less to be cash equivalents. Other investments of the Council are stated at cost, which approximates market value. Equipment - Equipment is recorded at cost less accumulated depreciation. Depreciation is computed using the straight -line method over the estimated useful lives of the assets. Minor equipment costs are charged to expense as purchased because the Council has determined such amounts not to be significantly material to warrant capitalization and depreciation. Accrued Compensated Absences - Council employees are entitled to vacation pay based upon length of employment. In addition, the Council has estab- lished a severance pay policy which provides for payments upon termination of employment based on accumulated sick , leave accrued, subject to certain regulations. Vested or accumulated compensated absences are reported as a liability of the Council. Use of Estimates - The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities, and disclosures of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates. Income Tax - The Council is a joint powers organization of political sub- _ divisions of the State of Minnesota. As such, the Council is deemed to be exempt from federal and state income taxes. -5- NORTHWEST HENNEPIN HUMAN SERVICES COliNCIL NO'T'ES TO FINANCIAL STATEMENTS • DECEMBER 31, 2001 Note 2. Cash and Investments Operating cash and investments of $856,585 at December 31, 2001 consist of $26,311 in bank accounts and $830,274 of money market funds held in safekeeping under the name of the Council in brokage accounts. Deposits in bank accounts are protected by depository insurance. Balances in the brokage accounts are deemed to be cash equivalents. The market value of these investments is equal to its cost, which is its carrying value. Collateral is not required to be provided for these investments as additional security. Other investments of $554,929 are certificates of deposit with an original maturity maturity date in excess of three months. These investments are recorded at cost, which approximates market value. Investment income is recorded as earned. Note 3. Deferred Revenue Deferred revenue of $712,969 at December 31, 2001 represents grants and contribu- tions received by the Council which are available to finance program expenses in future periods. Revenue from these sources will be recognized as eligible program expenses are incurred. Note 4. Reserved Fund Balance • At December 31, 2001 and 2000, a portion of the fund balance of the Council has has been restricted by the Board of Directors to 1) meet emergencies and unforseen situations that require an increase in the annual budget; 2) offset inconsistencies in cash flows to maintain payment of current operating expenses; and 3) continue current operations in case of funding cutbacks until alternative funding is developed. The portion of the fund balance restricted for these purposes amounted to $30,000 at December 31, 2001 and 2000. The remaining restricted fund balance of $166,648 and $155,383, respectively, represents unexpended proceeds from municipal contri- butions specified for CO -OP Northwest programs and certain unexpended grant funds. The designated fund balance of $462,902 and $396,743 as of December 31, 2001 and 2000, represent investment income and other revenues desi for special projects and other tentative plans concerning future expenditure as determined by the Board of Directors. Note 5. Lease Commitments The Council leases space for its administrative offices under a lease agreement ex- piring July 31, 2003. The lease requires minimum monthly rental payments of $2,690 through July 2001, with rent adjustments on each anniversary date through the term of the lease. Rental payments for administrative offices for the • "� ears e y ended December 31 2001 and 2000 were $32,045 and - $32,192, respectively. dote, a. refund was received in 2000 for excess rental payments made under the former lease .agreement. -6- NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2001 Note 6. Defined Benefit Pension Plans - Statewide A. Plan Description All full-time and certain part-time employees of Northwest Hennepin Human Services Council are covered by defined benefit pension plans administered by the Public Employees Retirement Association of Minnesota (PERA). PERA administers the Public Employees Retirement Fund (PERF), the Public Employees Police and Fire Fund (PEPFF), and the Local Government Correctional Service Retirement Fund (LGCSRF), which are cost-sharing, multiple- employer retirement plans. These plans are established and administered in accordance with Minnesota Statutes, Chapters 353 and 366. PERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan members are covered by Social Security and Basic Plan members are not. All new members must participate in the Coordinated Plan. All police officers, fire - :h fighters and peace officers who qualify for membership by statute are covered by the PEPFF. Members who are employed in a county correctional institution and are directly responsible for the direct security, custody, and control of the county cor- rectional institution and its inmates are covered by the LGCSRF. PERA provides retirement benefits as well as disability benefits to members, and benefits to survivors upon death of eligible members. Benefits are established by State Statute, and vest after three years of credited service. The defined retire- ment benefits are based on a member's highest average salary for any five succes- sive years of allowable service, age, and years of credit at termination of service. Two methods are used to compute benefits for Coordinated and Basic Plan members. The retiring member receives the higher of a step-rate benefit accrual formula (Method 1) or a level accrual formula (Method 2). Under Method 1, the annuity accrual rate for a Basic Plan member is 2.2% of average salary for each of the first ten years of service and 2.7% for each remaining year. The annuity accrual rate for a Coordi- dated Plan member is 1.2% of average salary for each of the first ten years and 1.7% for each remaining year. Under Method 2, the annuity accrual rate is 2.7% of average salary for Basic Plan members and 1.7% for Coordinated Plan members for each year of service. For PEPFF members, the annuity accrual rate is 3.0% for each year of ser- vice. The annuity accrual rate is 1.9% for each year of service for LGCSRF members. For all PEPFF members, LGCSRF members, and for PERF members whose annuity is calculated using Method 1, a full annuity is available when age plus years of ser- vice equal 90. A reduced retirement annuity is also available to eligible members seeking early retirement. There are different types of annuities available to members upon retirement. A normal annuity is a lifetime annuity that ceases upon the death of the retiree - no survivor annuity is payable. There are also various types of joint and survivor annuity options available which will reduce the monthly normal annuity amount be- cause the annuity is payable over joint lives. Members may also leave their contributions in the fund upon termination of public service in order to qualify for a deferred annuity at retirement age. Refunds of contributions are available at any time to members who leave public service, but before retirement benefits begin. -7- NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL • NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2001 Note 6. Defined Benefit Pension Plans - Statewide, continued A. Plan Description, continued The benefit provisions stated in the previous paragraphs of this section are cur- rent provisions a and apply to active plan participants. Vested terminated employees who are entitled to benefits but are not receiving them yet, are bound by the pro- visions in effect at the time they last terminated their public service. PERA issues a publicly available financial report that includes financial statements and required supplementary information for PERF, PEPFF, and LGCSRF. That report may be obtained by writing to PERA at 60 Empire Drive #200, St. Paul, Minnesota, 55103 -1855 or by calling (651) 296 -7460 or 1- 800 -652 -9026. B. Funding Policy Minnesota Statutes Chapter 353 sets the rates for employer and employee contribu- tions. These statutes are established and amended by the state legislature. The Council makes annual contributions to the pension plans equal to the amount re- quired by state statutes. PERF Basic Plan members and Coordinated Plan members are required to contribute 8.75% and 4.75 %, respectively, of their annual covered salary. PEPFF members are required to contribute 6.20% of their annual covered salary. LGCSRF members are required to contribute 5.83% of their annual covere salary. The Council is required to contribute the following percentages of annual covered payroll: 11.43% for Basic Plan PERF members, 5.18% for Coordinated Plan members. All employees of the Council belong to the Coordinated Plan of the PERF. The Coun- cil is required to contribute the following percentages of annual covered payroll: 11.43% for Basic Plan PERF members and 5.18% for Coordinated Plan PERF members. The Council's contributions to the Public Employees Retirement Fund for the years ending December 31, 2001, 2000 and 1999 were $20,798, $19,408, and $17,357 respec- tively. The Council's contributions were equal to the contractually required con- tributions for each year as set by state statute. I Note 7. Deferred Compensation Plan The Council offers its employees a deferred compensation plan created in accordance with Internal Revenue Code Section 457. The plan is available to all Council employees and permits them to defer a portion of their salary until future years. Participation in the plan is optional. Investments are managed by the plan's trustee; the choice of investment option(s) is made by the participants. Note 8. Contingent Liabilities The Council receives a substantial amount of revenues from grants which are su t to audit by the granting agencies. No provision for any possible adjustments ha been provided for in the accompanying financial statements since management has determined the amounts, if any, would not be significantly material. -8- W a Q w x �J U] a H z w z. w a a a f.� NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL • PROGRAM REVENUES AND EXPENSES FOR THE YEAR ENDED DECEMBER 31, 2001 Community Emergency Services Planning L ---------------- - - - - -- Homeless Coordination Northwest West Prevention Revenues Grants - County and Other $95,611 $114,323 $77,102 $132,355 Contributions and Other Support 122,268 17,112 16,856 Investment Income and Other 1,185 ---- - - - - -- ---- - - - - -- ---- - - - - -- ---- - - - - -- Total Revenues $219,064 $131,435 $93,958 $132,355 ---- - - - - -- ---- - - - - -- ---- - - - - -- ---- - - - - -- ---------- ---- - - - - -- ---- - - - - -- ---- - - - - -- Expenses Salaries $132,263 $23,865 $12,900 $9,065 Payroll Taxes 9,706 1,705 1,004 693 Pension Contributions 6,582 1,172 668 470 Group Insurance Benefits 14,429 2,265 1,685 35 Coordinated Assistance and Services 95,956 72,731 120,357 Consulting and Contracted Services 11,058 550 550 500 Printing and Publishing 4,932 293 235 Office Supplies and Photocopying 5,825 985 923 19 Postage 3,228 560 560 15 Food and Beverage 1,829 52 40 218 Travel and Mileage Allowance 1,816 153 120 66 Building Rent 13,122 2,050 1,650 Communications 2,732 600 600 General Insurance 2,229 350 350 Equipment Maintenance and Repairs 1,912 390 310 Expendable and Leased Equipment 2,000 500 250 766 Depreciation 260 Conferences and Training 1,217 65 5 157 Dues, Memberships and Publications 1,702 150 Annual Meeting and Other Events 1,721 Other 770 ---- - - - - -- ---- - - - - -- ---- - - - - -- ---- - - - - -- Total Expenses $219,333 $131,661 $94,581 $132,355 ---- - - - - -- ---- - - - - -- ---- - - - - -- ---- - - - - -- ---------- ---- - - - - -- ---- - - - - -- ---- - - - - -- -10- SCHEDULE 1 Northwest Family CO -OP r Community Indepen- Northwest Success Apartments Law Tobacco dente and Other By Six Plus Enforcement Prevention Network Programs Totals $62,000 $32,775 $33,581 $123,935 $160,250 $124,388 $956,320 7,700 17,488 9,799 191,223 68,127 69,312 - - -- _ ---------- ---- - - - - -- --- - - - - -- ------ - - - - -- -- $69,700 $32,775 $51,069 $123,935 $160,250 $202,314 $1,216,855 $45,829 $23,500 $27,034 $62,728 $41,166 $39,000 3,524 1,824 1,897 4,475 2,540 2,916 $4 30,284 2,371 1,217 1,400 2,766 2,132 2,020 20,798 r7 4,207 2,806 2,737 5,233 3,710 3,599 40,706 C 13,751 30,600 97,887 32,700 463,982 U 877 500 500 1,000 5 ' 063 12,411 33,009 _ 2,257 339 3,494 11,550 2,061 480 4 4,189 1,903 3,481 20,334 506 21 5 546 683 1,294 7,418 190 116 34 250 340 2,686 5,755 ' 572 155 68 2,351 280 1,537 7,118 4,000 1,000 1,500 4,015 1,200 3,508 32,045 1,350 250 450 1,000 1,000 2,025 10,007 400 400 1,000 500 900 6,129 400 250 250 500 750 1,850 6,612 1,000 500 1,000 500 1,263 7,779 6,426 6,686 85 25 535 1,823 239 701 4,852 35 46 55 357 1,236 3,581 36 85 34 65 300 2,021 425 1,415 -- -------- ---- - - - - -- ---- - - - - -- ---------- ------ - - - - -- $69,700 -- $32,775 -- $51,069 - $123,935 - $160,250 - $123,772 -- $1,139,431 -11- NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL • PROGRAM REVENUES AND EXPENSES FOR THE YEAR ENDED DECEMBER 31, 2000 Community Emergency Services Planning &. ----- -- ---- '---- - - -- Homeless Coordination Northwest West Prevention Revenues Grants - County and Other $106,211 $109,527 X80,482 $118,257 Contributions and Other Support 107,000 16,735 15,493 Investment Income and Other 2,225 ---- - - - - -- ---- - - - - -- ---- - - - - -- ---- - - - - -- Total Revenues $215,436 $126,262 $95,975 $118,257 Expenses Salaries $133,078 $16,800 $12,000 $7,765 Payroll Taxes 10,013 1,141 941 595 Pension Contributions 6,787 838 622 389 Group Insurance Benefits 12,353 1,988 1,575 31 Coordinated Assistance and Services 99,902 75,915 107,848 Consulting and Contracted Service 10,972 490 490 550 Printing and Publishing 4,583 357 333 Office Supplies and Photocopying 5,603 1,001 871 30 Postage 3,161 524 524 721 Food and Beverage 1,733 74 53 50 Travel and Mileage Allowance 1,825 132 83 Building Rent 10,678 1,550 1,250 Communications 2,416 515 515 General Insurance 1,882 350 350 Equipment Nfaintenance and Repair 1,888 360 240 Expendable and Leased Equipment 1,846 Depreciation 1,173 Conferences and Training 1,544 222 213 Dues, Memberships and Publication 1,228 12 Annual Meeting and Other Events 1,901 Other 966 -- _ _ i 'u Total Expenses - $215,630 - $126,262 -- $95,975 - $118,257 --- - - - -- ---- - - - - -- ---- - - - - -- n .$. -12- SCHEDULE 2 Family Northwest Family CO -OP Services Community Indepen- Northwest Success Collabo- Apartments Law dence and Other By Six rative Plus Enforcement Network Programs Totals $62,000 $85,400 $30,000 $49,628 $156,180 $125,807 $923,492 8,550 20,057 70 5,616 173,521 --- - - - - -- ---- - - - - -- 86,810 89,035 $62,000 $85,400 $38,550 $69,685 $156,250 $218,233 $1,186,048 $40,751 $36,432 $24,690 $36,397 $38,944 X33,763 $380,620 3,155 2,541 °. 1,927 2,837 2,894 2,440 28,490 2,101 1,763 1,266 1,876 2,017 1,749 19,408 3,025 2,681 2,424 2,936 3,310 4,087 34,410 h 31,263 296 19,391 98,824 32,700 466,139 400 910 425 1,723 2 287 2 r 1� 300 30 607 119 199 646 73 831 7,141 2,492 1,945 901 846 1,760 115 15,842 895 501 166 270 583 852 8,197 371 588 456 83 126 1,712 5,246 825 599 679 203 239 1,936 6,521 3,000 2,667 1,500 1,500 2,250 1,198 25,593 1,150 951 850 850 1,275 800 9,322 400 1,500 200 400 500 600 6,182 700 300 250 300 800 1,860 6,698 1,846 6,227 7,400 151 500 1,577 75 5,309 9,891 115 297 125 1,777 2,817 4,718 ---- - - - - -- 16 982 ---- - - - - -- ---- - - - - -- ---------- ------ - - - - -- $59,950 $85,400 $38,550 $69,685 $155,900 $111,421 $1,077,030 -13- Internal Revenue Service Department of the Treasury District Director • Person to Contact_ EO:TPA Telephone Number: 1- 800 -829 -1040 NORTHWEST HENNEPIN 312- 435 -1040 HUMAN SERVICES COUNCIL 7601 KENTUCKY AVENUE N Refer Reply to: 93 -3070 BROOKLYN PARK MN 55428 Date: November 9, 1992 RE: EXEMPT STATUS EIN: 41- 1389322 This is in response to the letter, dated September 22, 1992, regarding your status as an organization exempt from Federal income tax. Our records indicate that a ruling letter was issued in December, 1973, granting your organization an exemption from Federal income tax under the provisions of Section 501(c)(3) of the Internal Revenue Code of 1954. Our records also indicate that your organization is not a private foundation but one that is described in Section 509(x)(1) & 170(b)(1)(A)(vi) of the Internal Revenue Code. Contributions made to you are deductible by donors in computing their • taxable income in the manner and to the extent provided in Section 170 of the Internal Revenue Code. If your gross receipts each year are normally $25,000 or more, you are required to file Form 990, Return of Organizations Exempt from Income tax by the fifteenth day of the fifth month after the end of your annual accounting period. You are not required to file Federal income tax returns unless you are subject to the tax on unrelated business income under Section 511 of the Code. If you are subject to this tax, you must file an income tax return on F- 990 -T. If any question arises with respect to your status for Federal income tax purposes, you may use this letter as evidence of your exemption. This is an advisory letter. Sincerely yours, Marilyn W. Day District Director 2002 DIRECTORY: BOARD OF DIRECTORS • MUNICIPALITY DIRECTOR BROOKLYN CENTER Jane Chambers Assistance City Manager 29 votes City of Brooklyn Center city hall: 569 -3300 6301 Shingle Creek Pkwy. Brooklyn Center, MN 55430 BROOKLYN PARK Sharon Feess City Council Member 62 votes 5301 Hamilton Lane City hall: 493 -8000 Brooklyn Park, MN 55443 H# 566 -0103 CHAMPLIN, Deb Sturdevant City Council Member 20 votes 11112 Hillsboro Ave city hall: 421 -8100 Champlin, MN 55316 H# 422 -8095 CORCORAN Sue Vergin • City Administrator 6 votes City of Corcoran City hall: 420 -2288 8200 Co Rd 116 Corcoran, MN 55340 CRYSTAL Anne Norris City Manager 24 votes City of Crystal city hall: 531 -1000 4141 N. Douglas Drive Crystal, MN 55422 DAYTON Shirley Slater City Administrator 5 votes City of Dayton city hall: 427 -4589 12260 S. Diamond Lake Road Dayton, MN 55327 GOLDEN VALLEY Jan LeSuer City Council Member 21 votes 7810 Ewald Terrace city hall: 593 -8000 Golden Valley, MN 55426 • H# 763 -595 -0721 Z i 2002 BOARD OF DIRECTORS (CON'T.) HANOVER Sharol Tyra City Council Member • 1 vote 299 Jandel Ave NE city hall: 497 -3777 Hanover, MN 55341 # 477 -9186 HASSAN Gary Morrison City Administrator 3 votes Hassan Township City hall: 428 -4100 Hassan, MN 55374 MAPLE GROVE Ann Marie Shandley — Vice Chair Human Resource Dept. 43 votes City of Maple Grove city hall: 763 - 494 -6000 P. O. Box 1180 Maple Grove, MN 55311 NEW HOPE Dan Donahue City Manager 22 votes City of New Hope city hall: 531 -5100 4401 Xylon Avenue New Hope, MN 55428 OSSEO LeAnn Larson • City Clerk 3 votes 415 Central Ave City hall: 425 -2624 Osseo, MN 55369 H #391 -7911 PLYMOUTH Sandy Hewitt City Council Member 30 votes City of Plymouth City hall: 509 -5000 3400 Plymouth Blvd Plymouth, MN 55447 ROBBINSDALE Russ Fawbush — Board Chair Parks & Recreation 14 votes City of Robbinsdale city hall: 537 -4534 4100 Lakeview Ave N Robbinsdale, MN 55422 ROGERS Carmen Hawkins 21704 Maple Ave 2 vote Rogers, MN 55374 • City hall: 428 -2253 H# 428 -2058 2 I Kathleen J. Roach, MPH, MBA Io6 Third Street South, Stillwater, Minnesota 55 651 439-2099 H 7 493 W • F_xperience Executive Director, Program Manager, Health Promotions Northwest Hennepin Human Services Council University of Wisconsin- Madison 1998— present 1989-1995 • Directs overall operation of xWHHSC organization • Designed and implemented a system wide health promotion • Provides on -going analysis and evaluation services program for university campus • Facilitates long and short term agency strategies, policies and • Initiated and developed paraprofessional program procedures • Marketed health education through promotional materials, • Oversee budget, audit, fund raising efforts and grant writing advertisements, newsletters and presentations • Monitors compliance with laws and regulations • Assisted in the integration of health education principles into • Supervises staff and committees primary practice of medicine • Manages overall communications and marketing plan • Managed administrative aspects of health promotion program • Develops programs, collaborative initiatives, and services to community Director of Public/ Professional Education • Maintains positive relationships with public and private sector Arthritis Foundation, Southern California Chapter 1988 -1989 Associate Director, Adolescent Health Program • Supervised staff development and training programs University of Minnesota, Medical School • Consulted hospitals, clinics, schools and other agencies 1995 -1998 • Developed guidelines, materials and training for professionals • Managed programs of the Youth and AIDS projects • Annually planned and implemented program goals and objectives Regional Health Promotion Specialist • Coordinated and integrated staff development plan FHP, Inc, Orange County California • Assessed program budget needs and managed graze budgets 1984 -1988 • Supervised fifteen full time staff • Assessed needs, planned and initiated member education program,, • Applied for federal, state and local funding through grants • Recruited, interviewed, supervised and evaluated staff • Conducted health break seminars for prospective companies Volunteer Activities I I Education American Heart Association, Masters of Business Administration Milwaukee and Minneapolis Edgewood College, Madison, Wisconsin 1988 -1999 1990 -1992 • Chaired state schoolsite committee • Coordinated local schoolsite programs and Heartiest Masters of Public Health • Member, Executive Board California State University Long Beach, Long Beach, California 1985 -1987 Other Bachelor of Science House Director, Delta Gamma Sorority House, University of Wisconsin- Stevens Point, Stevens Point, Wisconsin UW- Madison and University of Minnesota 1979 -1983 1 99 2 -1 999 • Administered the overall operations of the house • including bills, staff, housekeeping and repairs • Supervised a staff of 13 employees • Acted as Chapter Official Hostess at social events NORTHWEST HENNEPIN F "�o HUMAN SERVICES COUNCIL Planning, Research, and Coordination of Human Seruic N JOB DESCRIPTION , JOB TITLE: Executive Director F JOB CLASSIFICATION: Full time; Exempt; Regular REPORTS TO: Executive Board of Directors SALARY RANGE: JOB SUMMARY: The Executive Director works in partnership with the Board to ensure that the mission, goals, objectives, policies, and procedures are carried out. The Executive Director has the primary responsibility for staff supervision; interpretation of the agency to the community; development of the organization to meet its potential; as well as fiscal oversight and general management in accordance with the mission of the organization. MAJOR DUTIES: I. Leadership A. Board Apply mission, vision and policies in planning and service delivery decisions. Work with Chair to develop agenda and meeting materials. Provide guidance to other committees of the Board which meet as necessary on issues of personnel, finance, or other matters of the organization. B. Organizational Planning Provide on -going analysis and evaluation of activities. Provide support to the Executive Board of Directors. Facilitate long and short term strategies, policies, and procedures. Organize resources and implement plans for successful attainment of long and short term agency goals. Facilitate regular strategic planning processes. II. Administration A. Financial 1. Oversee budget, audit and fund raising plan annually. Approve expenditures. Ensure sources of funding. Monitor compliance with laws and regulations, and investment plan. Submit financial reports to the Board of Directors. Sign and supervise all contracts, reports, grant requests, evaluations, and staff communications subject to Board guidelines for such activities. B. Personnel 2. Oversee agency and individual workplans with measurable goals and objectives and timelines for performance. Lead staff meetings and other staff activities. Facilitate the recruitment, evaluation, promotion, hiring, development and supervision of staff. Foster productive employee environment. see back i BROOKLYN CENTER CORCORAN GOLDEN VALLEY MAPLE GROVE PLYMOUTH BROOKLYN PARK CRYSTAL HANOVER NEW HOPE ROBBINSDALE CHAMPLIN DAYTON HASSAN OSSEO ROGERS 7601 Kentucky Avenue North • Brooklyn Park, MN 55428 .(612) 493 -2802 �s o. III. Development • A. Community 1. Ensure agency presence in the community. Participate as chief liaison with other community organizations, key constituent groups on committees, task forces, boards and commissions whose goals are complementary with those of the Northwest Hennepin Human Services Council. Oversee involvement of other staff in similar community activities. B. Communication 1. Manage the overall communications and marketing plan in conjunction with and overseeing the work of agency staff. Personally, or through supervision of agency staff, serve as spokesperson, representative, and advocate for the agency. C. Programs and services 1. Develop programs, collaborative initiatives, and services to meet community needs. Assess and evaluate program delivery. MINIMUM REQUIREMENTS: • Education: Bachelors degree in social services administration; public administration or equivalent required and five plus years experience in government, private or non - profit administration, or a combination of education, experience, and demonstrated capability to perform required duties. • Knnwledge� abili its• 1) A demonstrated understanding of non - profit purposes, legal requirements and legislative process, agency administration and social programs. • 2) Demonstrated ability as skilled communicator in a diverse community utilizing public speaking, research, writing, and interpersonal skills and leadership of a professional team. PREFERRED QUALIFICATIONS: Advanced degree in a relevant field. More than six years experience in managing public, private or non - profit organizations of a similar size. A strong working knowledge of local community resources and personal contacts. Experience in building collaborative efforts from public, private and nonprofit players. Maturity and high level of energy. A commitment to improving the lives of individuals and the living standard of the community. Valerie Ann Jones • 1783 Lindy Avenue Roseville, MN 55113 (651) 487 -5129 e -mail: Valerie(a,nwhhsc.org EDUCATION Master of Arts Degree, Women's Studies. University of Northern Iowa, Cedar Falls, Iowa, December 1999. Bachelor of Arts Degree, French and Philosophy. College of St. Benedict, St. Joseph, Minnesota, May 1994. WORK Assistant Director EXPERIENCE Northwest Hennepin Human Services Council, November 1999- Present. • Supervise Receptionist, Senior Project Coordinator, and summer youth interns. • Provide staff orientation for all new employees. • Coordinate efforts for CO -OP NW, a sub - regional project to address housing, jobs, and training issues for five cities. • Lead staff for the agency's Advertising and Public Relations Committee and Diversity Committee. • Participate in the agency's Staff Development Committee and Evaluation Committee. • Plan and implement activities and projects for the NW Regional Human Rights Coalition. • • Assist agency staff with grant writing efforts. Senior Projects Coordinator, Success By 6® Northwest NW Hennepin Human Services Council, August 1998- November 1999. • Coordinated efforts of grassroots initiative to address barriers affecting early childhood development. • Staffed three initiative committees: the Management Committee, the Early Childhood Development Committee, and the Public Awareness committee. • Worked with United Way of Minneapolis Area's Success By 6. • Provided monthly publicity articles on issues of early childhood development to local newspapers. • Distributed resource information to local businesses interested in family friendly policies. Residence Hall Director, Centennial Complex Wartburg College, Waverly, Iowa, August 1994- August 1998. • Responsible for management of residence hall which housed approximately 400 students. Duties included opening and closing hall, staffing during school breaks, emergency procedures, medical emergencies, student conduct, and maintenance issues. • Supervised student staff of 15. • Provided initial and ongoing training for student staff. • Served as Advisor to Resident Hall Council. • Created programming and resource information about issues facing college students. • Participated as member of the College's Student Life Team. • Jones, Page 2 • Resident Assistant New Beginnings, St. Could, MN, August 1992 - August 1994. • Provided for the general health and welfare of up to sixteen pregnant women, ages 14- 29, in residence. • Created opportunities for programming, meals, social opportunities, and access to counseling and medical attention. RELATED Learning Labs EXPERIENCE Minneapolis, MN October 2000 - Present • Participated in curriculum focused on learning results driven leadership skills. • Learned to use reflective questioning, adult learning styles, and facilitation skills. • Participate in advanced session to focus on organizational culture and culture shifts. • Currently learning to facilitate Learning Lab process. Volunteer Action Center, Advisor Wartburg College, Waverly, IA, August 1995 -June 1998. • Coordinated community service program that matched student volunteers with area agencies. • Maintained office procedures. • Supervised three student employees. Wartburg College Service Trips Coordinator Wartburg College, Waverly, IA, August 1994 -June 1998. • • Coordinated alternative break service trips. • Facilitated trip details such as lodging, meals, transportation, and group reflections for up to seven trips per year. • Supervised the student application and selection process. • Generated fundraising efforts amounting to over $23,000 annually. VISTO Co- Director College of St. Benedict, St. Joseph, MN, August 1993- May 1994. • Maintained seventeen service programs. • Coordinated efforts of 550 student volunteers. • Advised a 21 member student coordinating board. PRESENTATIONS 2001 St. Louis County Human Service Conference "Navigating the River of Change," October 2001. Presented session titled "Talking Heads: Some Practical Ideas for Strengthening Organizational Communication." 5 th Annual National Service Coordinators Conference, December 2000. Presented session titled "Apartments Plus- A Model of Resident Services Delivery, A Best Practices Model." UMR -ACUHO Conference, November 1997. Presented session titled "Beginning in the Middle: Exploring Gender Issues" a two hour workshop addressing gender stereotypes through feminist theory. • REFERENCES Available upon request. T he year 2001 marked North Hennepin Mediation We believe people can resolve their We believe.. children and teenagers program Inc.'s (NHMP) 18'h year of serving our community. Our belief system, spelled out in these pa own disputes respectfully, with help from need skills and tools to help them navigate ediation is often characterized as an sustains us and drives us to broaden our impact. As • trained mediators. everyday conflict, as well as the conflict tl alternative to litigation and /or police listen to the positive comments of those who have filters down from the adults in their live . vlvement. That characterization captures only in a mediation as we look at the number of part of what we do. Regardless of whether the participated ;< volunteer mediators who come back each year to serve their °< nature of the dispute involves family, communit ome more than I S y ears!), and as we look at ty ( y ) neighborhood, workplace, school, or a business - the stories our statistics reveal, we have no doubt we are 1 consumer situation, mediation is also an making a difference. °' alternative for those who would otherwise endure a We realize our work would not be possible without you. We stressful situation, without seeking any form of depend on referral sources who connect us with those who "° resolution. In addition, mediation is an alternative stand to benefit from our services, on our financial' �' "' for those who would otherwise use violent or self - supporters, and our volunteers who donate their time, their = destructive means in response to conflict. passion, and their wisdom. NHMP's volunteer Board of Directors understands the increasing importance of individual and corporate donations. Such partnerships are an essential part of our plan to continue to be a resource to - our communities in future years. Thank you, to all of our _ North Hennepin Mediation partners in mission! Program Service Area y ear 200 1 The marked the culmination of two also o y important components of Minnesota's community Brookl Center Added Summer 2001 mediation movement. Bonnie Lukes, NHMP Executive We believe communities, families, Brooklyn Park Deephaven Director through June 2001, was key to the NHMP story schools, and businesses function more We believe... we provide an excellent Champlin Golden Valley since its inception. She has raised this organization from - Qrtively with constructive means to prevent return on the community investments of infancy, leading us with vision, tenacity, integrity, an and resolve conflict stal Hopkins hallmark wit. NHMP will always be grateful for her leg a financial partners by providing service � on Medina through trained volunteers. My t on summer, West Suburban Mediation announced that it Hanover Minnetonka would be closing its doors due to insufficient funding, after Hassan Township Orono serving Hennepin County's western cities for 18 years. Employer Maple Grove Plymouth NHMP is reaching out to the western suburbs in an effort to 2 % fill the gap in services. As described above, we believe we Juvenile Minneapolis (North) Shorewood can make an impact on these new communities by forming 13% Business- -_ Consumer j New Hope St. Louis Park key partnerships among referral agencies, volunteers, and financial supporters. Family or 28% Osseo Wayzata Interpersonal Robbinsdale 4% As we approach our 20th Anniversary in 2003, we take stock Rogers Neighbor of our accomplishments, and give credit to all of you who 17 % Landlord - have played a role in the important work of building tenant Growth at NHMP stronger, more peaceful communities by providing 8° constructive means to resolve disputes. As our communities 1983 - present grow and change, the need for NHMP's services is more Post- Divorce 1600 important than ever. 28% - 1400 - Beth Bailey -Allen Types of non -court cases mediated in 2001 1200 - Executive Director 1000 - Phil Carruthers Thank you to NHMP staff 800 Board President 2000 -2002 • ie Lukes, Executive Director (through June 2001) We believe we create closer Bailey - Allen, Executive Director (from July 2001) � LL Joni Brown, Program Manager connections to the communities we serve y 200 — Joan Molenaar recruiting volunteers from the same = Board President Janet Mauer, Community Liaison 9 0 Sandra Moberg Walls, Case Developer communities 2002- 1983 1985 1987 1989 1991 1993 1995 1997 1999 2001 r We believe North Hennepin we can make a difference through community partnerships. Mediation Program Inc. 2001 Foundation Thank ou to our 2001 0 0 24% y Fees V olunteer Board of Directors Annual Rep ort 00 26% t st 3 / In c er ' c Phil Carruthers, Esq., President 1 `�° Director, Prosecution Division Cities Ramsey County Attorney's Office 15% Robert Kuebelbeck, Vice President State Architect, Setter Leach & Lindstrom Inc. Joan Molenaar, Secretary Champlin City Councilor, Community Activist, Volunteer Dale Korpi, J.D., Treasurer North Hennepin County _ Investment Advisor 20% Private James Collins M e d i at i o n 11% ' Assistant V.P., Marquette Banks Leonard Lindquist Sources of Funding 2001 Mediator, Arbitrator Prog Inc 9 A special "Thank You" to Bob Lurtsema, Jim Marshall, and everyone who made our 2nd Annual Fundraiser an entertaining and successful event! Judith Mason ■ Thank y Fi nancial a n ci a I Partners Attorney, Emphasis in Family Law Y Sean Rahn Research & Media, MN House of Representatives Foundations Private McKNIGHT FOUNDATION Gold Thank you to NHMP Hennepin County Bar Foundation Allegra Printing & Imaging, Jerry & Sue Low United Way B*rO 1 McC enter Lions Volunteer Mediators & • West Foundation Community Partnership Program • F Elligott Ihevrolet Ambassadors State of Minnesota Leonard Lindquist, Supreme Court in Memory of Judge Earl Larson In 2001, NHMP volunteers: Dept. of Corrections Marquette Banks • Donated over 6500 hours MN Ctr for Crime Victims Robins, Kaplan, Miller & Ciresi • Served over 5000 people Frank Slawson • Assisted staff with outreach and fundraising Hennepin Private NHMP Volunteer mediators receive 30 hours of initial TM Silver training, 20 hours post- decree, followed by 6 hours of Cities Brookdale Chiropractic Center, Dr. Kent J. Erickson annual continuing education Brooklyn Center Maple Grove Cardinal Towing Brooklyn Park Minnetonka Carson, Clelland & Schreder, Attorneys at Law Champlin Plymouth Cass Screw Machine Products Thank you to our Referral Crystal Robbinsdale G.M. Development Inc., Gary Uhde Building Stronger Halleland, Lewis, Nilan, Sipkins & Johnson, P.A. Sources Hopkins St. Louis Park Insurance Federation of Minnesota Communities and Families Kennedy and Graven Chartered Hennepin Courts (Housing, Conciliation, Family) Agency Bob and Marlys Kuebelbeck Municipalities by Helping People Resolve Builders Assoc. of the Judith Mason Local Police Departments Twin Cities #e Lisa McNaughton and Stephen Cooper Schools Conflict Constructively. Dr. Duane Orn, Northport Medical Clinic Operation de Novo Private George and Sally Pillsbury Builders Association of the Twin Cities Platinum Reliant Energy Community Agencies Lindquist & Vennum Schwebel, Goetz, and Sieben, Attorneys At Law Attorneys and Advocates Target Corporation Skyway Dental Clinic, Dr. Fred Schilling Parties themselves Twin City Federal SuperValu Phil Carruthers Terry's Amoco, Terry Pressler Our supporters Leonard Lindquist, Jim Marshal v Update 3300 County Road 10, Suite 212 our Fundraiser dinner. lW Yerigan • Brooklyn Center, MN 55429 Thank you, McKnight Foundation, for partnering with NHMP to Without you, we couldn't reach the people (763) 561 -0033 who stand to benefit from our services. R m lr l help children and families thrive in supportive communities. MM TM 24, 2002 TM Jane A. Chambers, tubers Asststant City Manager/HR Director M ,q y North Hennepin City of Brooklyn Center 4, Mediation 6301 Shingle Creek Parkway ZQ�� Program Inc Brooklyn Center MN 55430 -2199 Dear Ms. Chambers, 3300 Bass Lake Road Suite #212 Please find the enclosed application for funding from the City of Brooklyn Brooklyn Center MN Center. I appreciated the opportunity to visit with you on the phone about the 55429 critical and historical role the City and residents of Brooklyn Center have played in this organization. As we prepare for our 20 Anniversary next year, (763) 561 -0033 we will want to pull together more specific information about Brooklyn Fax: (763) 561 -0266 Center's role, and make sure we give recognition where recognition is due. www.mediationprogram.com I also appreciate your help in coordinating a meeting with yourself, Chief Bechthold, and Janet Mauer, our Community Liaison. We find that the cities that take advantage of our offers to brief staff on referring cases are the ones Serving: that benefit the most from our partnership. In addition, we would be happy to provide copies of our 2001 Annual Report • Brooklyn Center and give a quick update at an upcoming City Council meeting. My preference • Brooklyn Park would be to provide an oral presentation with an opportunity to answer W oran plin questions. We are particularly interested in getting the word out about our new pre- filing mediation service designed to stabilize housing for both landlords • Crystal and tenants. In addition, we recently got our hands on a study conducted to • Dayton determine the impact of mediation on police calls. We're finding City • Hassan Township Councils and Police Departments are quite interested in this information. • Hanover • Maple Grove I realize these are challenging times for local municipalities, school districts, • Minneapolis (north) and community non - profits. It's more important than ever for us to do what's • New Hope best for our clients /constituents as we make difficult decisions about limited • Osseo resources. In addition, it's critical that we put our resources where we get the • Robbinsdale most bang for our buck. I truly believe North Hennepin Mediation Program • Rogers provides Brooklyn Center the opportunity to do both. Thank you for considering the enclosed application, and many thanks for your partnership. If you have any questions, please feel free to call or e-mail me. Serving New Cities: Sincerely, •Deephaven • Golden Valley L • Hopkins Beth Bailey -Allen • Medina Executive Director • Minnetonka director @mediationprogram.com • Sth • Shorewood • St. Louis Park • Wayzata APPLICATION FOR CONTRACTUAL SERVICES • CITY OF BROOKLYN CENTER (FOR NONPROFIT ORGANIZATION /PROGRAM AGENCY Date Submitted: Ma y24 (Application must be received by June 1 for consideration as part of the budget for the following year.) Applicant Or anization g /Program /Agency Name: North Hennepin Mediation Program Inc. Address: 3300 Road 10 Suite 212 City, State, Zip: Brooklvn Center MN 55429 Phone Number: 763 561 -0033 Contact Person: Beth Bailev - Allen. Executive Director PROGRAM OVERVIEW 1. Generally describe the organization, including its mission, date established, services, and goals. North Hennepin Mediation Program Inc. (NHMP) is a nonprofit volunteer -based community dispute resolution program established in Brooklyn Center in 1983. Since its inception, NHMP has operated out of the belief that individuals can often resolve their own disputes in a peaceful and respectful manner with a little help from trained mediators. Mediation is a convenient and effective alternative to resolving disputes • that might otherwise land on the desks of city staff or council, in the courts, or with the police. In addition, mediation is an alternative for those who would otherwise endure a stressful situation or worse, allow the conflict to escalate into violence. 2. Explain the areas of expertise of the organization, including a description of the range of staff capability. Over the past 19 years of providing services to Brooklyn Center, the needs, the demographics, and attitudes toward mediation has changed. While holding to its mission of building more peaceful communities and families, the services of NHMP continue to evolve. For example, in March 2002, NHMP launched a pre - filing mediation program aimed at reducing conflict and enhancing housing stability in rental units. Because we have developed a track record as an established and effective service provider, we are able to collaborate with a broad range of partners in order to provide this program. We're excited about being able to provide this unique service to residents and business owners in Brooklyn Center. The Executive Director, Beth Bailey - Allen, who grew up in Brooklyn Center, has been a mediator with North Hennepin Mediation Program since 1994. She has a MA degree with an emphasis in Conflict Resolution, emphasizing conflicts inherent in land -use decisions. In addition, she received a mini -MBA in nonprofit management from St. Thomas. The Community Liaison, Janet Mauer, joined our staff in 1998 after retiring from teaching at Brooklyn Center High School. In addition to 15 years experience mediating for NHMP, she is skilled in curriculum development and teaching to all ages. Our Program Manager will be introduced to the community in June, and our Case Developer, Sandra Moberg Walls, owns and manages her own court- related business, and is trained in community mediation, family mediation, and restorative group conferencing. As a volunteer -based organization, 1 full -time and 3 part- ' time staff represent a small part of NHMP's workforce. Approximately 70 community volunteers provide mediation services, outreach, and Board leadership for NHMP. 3. Describe the target group for services of the organization. • NHMP's services are accessible to anyone who lives or works in northern or western Hennepin County. Since conflict can affect anyone, our services are available to all regardless of ethnic background, age, religion, income or sexual orientation. 4. Describe how the organization is marketed, and to what geographical and demographical areas. • NHMP services are marketed to the northern and western areas of Hennepin County. As a way of recognizing differing levels of support from different municipalities, we provide different levels of marketing to different areas. Our marketing efforts take many forms. We keep in close contact with our referral sources including police, city staff, schools, Operation de Novo, lawyers, courts and community agencies. We give presentations to a wide audience and keep referral sources informed about the outcome of cases. We publish articles in local newspapers and newsletters. Our posters and brochures are displayed in public places, and we advertise in the yellow pages. We have booths at various events. We speak to schools, landlord associations, faith communities, professional associations, Chambers, city councils, police departments, city staff, and local Cable TV stations. We constantly work on letting people know about the benefits of mediation and the use of NHMP as a resource for solving problems. 5. Discuss the methodology employed in measuring the effectiveness of the organization. In accordance with state guidelines, we keep statistics on the outcome of mediations, and the demographics of participants (on -site cases). We also make follow up calls to clients to determine compliance with mediated settlements. Co- mediators evaluate one another to make sure that the highest standards of mediation excellence prevail in our program. In 2002 and 2003, NHMP will be reviewing methodologies and measurements of impact in accordance with best practices of our field. BUDGET Current Budget Yr. Requested Year - -- Actual Budget Year DOLLAR AMOUNT REQUESTED FROM CITY $ 4.000.00 $ 4.000.00 TOTAL ORGANIZATION BUDGET $180.000* $ 174.000" CITY AMOUNT AS % OF BUDGET $ 2.2 °° $ 23°° • (FYI —This is a reduction from 2.9% in 2000 and 2.6% in 2001) % OF TOTAL BUDGET FOR OVERHEAD AND ADMINISTRATION COSTS $ 20% $ 0°° Not including the value of donated volunteer hours — the biggest source of "revenue" in our budget. 6. List specific secured and anticipated sources of contributions available to the applicant. SOURCE AMOUNT SECURED(S) /ANTICIPATED(A) State — DOC, Supreme Court, $43,630 Secured through FY 2003 Crime Victim Services Courts (Hennepin Cty thru $39,000 S through FY03 June, State - July — Dec.) Municipalities $30,000 A - Based on current budqet Foundations $37,670 A - Based on current budget Board of Directors I $18,000 A - Based on current budget Organizations $3500 A - Based on current budget Post - Divorce Fees $1,200 A- Based on current budqet Interest I $1,000 I A- Based on current budqet TOTAL $174 1 7. List all other funding organizations explored and the outcome. In the past year, NHMP has responded to community need by expanding services offered and communities serviced primarily through volunteer hours, but also by expanding and diversifying sources of revenue. As part of our long -term sustainability strategy, NHMP has recently expanded municipal and local private sources of funding. These funds are especially critical to NHMP since foundations and state agencies are willing to match them. In addition, we began collaborating with other organizations in order to share expenses in the • areas of technology and training. Collaborating not only make our resources stretch farther, but also makes NHMP more attractive to foundation funding. 8. List in -kind items requested from the City. • Space for holding mediator training or mediation sessions. • Opportunities to educate community /recruit volunteers through releases in City Watch. • Opportunities to educate Council and Staff through briefings, link to website (to debut in 2003) • Assistance in recognizing contributions of volunteers from Brooklyn Center • Assistance in recognizing Brooklyn Center's role in NHMP as we celebrate our 20 Anniversary 9. Describe use of all in -kind contributions; include estimated value of each in -kind contribution. Volunteer hours (see #10) $200,000+ Mailings, Graphic design $1,000 5 Used Computers /Accessories $3000.00 Annual Audit $3,000 1 new computer system $5,000.00 Computer training $2,600 Facility use for trainings /mediations $2,000.00 Annual Audit $3,000.00 Technical assistance $2,000.00 10. a. Describe use of volunteers. Volunteers continue to be the backbone of our organization. We currently have 52 mediators, many with over 5 years experience, and 9 board members. In addition, volunteers staff our development, finance, nominating, planning, and personnel committees. In 2001, these volunteers contributed over 6500 hours to the program, (more hours than staff). Mediations alone valued at $125 /hour equal over $200,000. b. Describe how the use of volunteers affects or reduces your budget. Private, mediators charge a substantial fee for their services. If we had to pay mediators to serve our clients, our budget would more than double. Because of all the work done by volunteers, we are able to manage with on one full -time and three part-time paid staff. 11. Describe any proposed use of funds to be received from the City of Brooklyn Center to pay wages, salaries, or benefits of employees of your organization. Funding from the City of Brooklyn Center is matched by three different agencies and contributes to • operating expenses such as rent, phone, postage, supplies, and printing. COMMUNITY NEED 12. Explain the community need for the proposed service. Inevitably, conflict creates stress which reduces our ability to see things from another's perspective, to communicate respectfully, or to problem -solve creatively -- just when we need those abilities the most to resolve conflict. Because of the potentially destructive consequences, it is as important as ever to offer people a peaceful way of settling (and owning) disputes, and to identify and reduce the barriers that prevent people from taking a proactive approach to conflict. Learning to deal with conflict in a constructive way is an art that can be learned and applied to a variety of situations. Mediation empowers people to resolve their own disputes and gives them tools and options for handling future disputes. The community needs a way to help people handle their own disputes in order to free city and police personnel to handle other matters requiring their particular expertise, and to promote respectful communities. As the City faces the prospect of trying to respond to concerns and calls from residents with fewer resources, NHMP is willing to meet with staff and police officers to brief them on what kinds of cases can be referred, and how best to make those referrals. Municipalities who take advantage of this offer are generally the ones that benefit the most from NHMP's services. 13. Explain the community benefits including what you do for groups with special needs in the proposed service (if applicable). When people are able to settle disputes without violence, the whole community benefits. The disputants gain a sense of self worth from being able to resolve a problem in terms acceptable to them. Services such as our new pre - filing mediation program, our continuing visitation mediation, and neighbor- neighbor mediation promote stability within families and neighborhoods, The demographics of our communities are changing, NHMP is interested in working with immigrant populations to develop mediation services that are more culturally • acceptable /effective than court/police alternatives. NHMP is on the bus line, is wheel chair accessible, and is willing to mediate off -site and at times convenient to the parties. We have had interpreters for hearing - impaired i disputants and also for people who speak another language. In order to train volunteers representative of the • community, we ask to be compensated for training costs in hours donated rather than fees. 14. Describe how Brooklyn Center benefits from the services provided. As explained p ed in number 12, Brooklyn Center benefits when its residents have a respectful, confidential, and efficient means to resolve a wide variety of conflicts. Through our Community Liaison and Volunteer Ambassadors, we make community education, outreach, and community networking an important component of our overall services. Finally, over the years, NHMP has trained hundreds of mediators with significant representation from Brooklyn Center. Although the obvious benefit of providing services through volunteers is financial, there is also an added benefit for the community. As NHMP volunteers receive training and gain experience, they begin to see the positive potential of conflict. This enlightened attitude and new skills spill over into and benefit the communities in which they live and work. 15.a. Discuss possible alternative sources for those services available within the community. We are the only community- based, state - certified, nonprofit organization offering mediation services to the community. The most prevalent alternative is the path of no action, allowing the conflict to escalate to a point where the City, the Police or the staff must intervene. b. Describe why those alternative services are not fulfilling the current needs. The majority of our clients cannot afford a fee. Our no cost to client services eliminates a big stumbling block to trying mediation. Because we have 55 mediators, we can match mediators to client needs. Because we use the co- mediator model, we can supply mediators that meet the needs of both sides in a dispute, i.e. malelfemale, detail oriented mediators match with "feeling" people etc. Because we have been in the community since 1983, we have developed a rapport with state, county and city entities. Our integrity is well known throughout the area. We have developed a varied and consistent source for referrals, menu of services, and sources of funding. 16. State the total numbers of people from all communities who participate or receive direct • benefits, and describe how these numbers were determined. PROJECTED TOTAL TOTAL SERVED TO BE SERVED LAST YEAR NEXT YEAR 5,000+ 5,500+ The total number of people served in 2001 comes directly from our state required statistics and includes not only those who mediated, but also those who called for information and /or referral to appropriate agencies, and those who received outreach /education services. 17 a. State the number of residents from Brooklyn Center only who are served, and describe how these numbers were determined. PROJECTED TOTAL TOTAL SERVED TO BE SERVED LAST YEAR NEXT YEAR 257 in mediations alone, est.300 total 325 In 2001, 257 Brooklyn Center residents were served through mediation services, as reported on intake /mediation forms. The rest were served through information referrals, booths, presentations, and conflict resolution training. The projected number is based upon past experience and trends in mediation. b. What percent of the total residents served are from Brooklyn Center? In 2000, 7% of our cases involved Brooklyn Center residents. Brooklyn Center provided 2.6% of our budget covering those cases. Brooklyn Center residents served could be substantially increased as we • add new services such as the pre - filing housing mediation and promote neighbor- neighbor mediation. ORGANIZATION NEED • 18.What would be the consequences to your organization of not receiving the amount requested? More than any other source of funding, we are able to leverage local private and municipal funding to obtain State and Foundation funds. In other words, each dollar of municipal funding is matched several times over by other funding sources. In addition, each dollar in our budget is matched by in -kind contributions, such as volunteer services. We are in a challenging position of seeing an increase in demand for services in the midst of difficult economic times. As a result, we have decided to be very intentional about linking financial support and services provided. For example, even though we wont turn people away who live in municipalities who choose not to be partner financially, the odds of them turning to us are very low in comparison to residents and businesses in municipalities who do provide financial support. The people we serve are either referred to us by referral sources with whom we've worked out referral procedures, or come to us because they read about us in the paper or heard about us at a school fair or some type of community presentation. Because Brooklyn Center is a financial partner, we offerthe following ways of reaching individuals who work or live in Brooklyn Center: a) meet with police department personnel annually to review types of cases that can be referred and referral procedures; b) meet with City staff to review referral opportunities and procedures; c) meet with Brooklyn Center apartment managers and tenants to discuss stabilizing rental and neighbor relations through mediation; d) present conflict prevention and resolution techniques to children in the classroom or at local school/community fairs; e) identify and reach underserved populations who we don't reach through traditional referral agencies; f) provide presentations to Brooklyn Center organizations and faith communities through our new Ambassador Program; g) provide periodic news releases to area publications describing the benefits of, and how to initiate a mediation; continue to network with other agencies and organizations serving Brooklyn Center (NHMP currently has representation on The Brooklyn Center Rotary, Brooklyn Chamber, B.C. Advisory Board, and NWH Family Services Collaborative.); and h) continue to provide initial and ongoing training to the many residents of Brooklyn Center who serve as volunteer mediators and Board members for NHMP. • Finally, North Hennepin Mediation Program, formerly Brooklyn Center Mediation Project, is looking forward to celebrating 20 years of serving the community in 2003. Twenty years ago a group of Brooklyn Center leaders had a vision of making Brooklyn Center a better place to live and work by providing a respectful and community - building alternative to court and police involvement. It was Brooklyn Center residents who implemented that vision and sustained the organization. To this day, this proactive community plays an important role in the success and identity of the Mediation Program. As we celebrate our 20" Anniversary in 2003, NHMP would like to recognize the past partnership with Brooklyn Center and take steps to strengthen that partnership for the next 20 years. The following supporting documentation must accompany this application. If any item is not enclosed, please explain why not. 1. Financial statement for the preceding fiscal year. 2. Proposed budget for the upcoming fiscal year. 3. Data (backup documentation) substantiating the need for this service in Brooklyn Center. 4. Proof of nonprofit status. 5. List of current Board of Directors. 6. Job descriptions and resumes of key personnel. 7. Statistical or other data measuring effectiveness of the organization. ------- - - - - -- may Sigrture Date • Executive Director Title North Hennepin Mediation Program Inc. Supporting Documentation #1 • ANNUAL STATEMENT OF INCOME AND EXPENSES January 1, 2001 through December 31, 2001 TOTAL 2001 CASH RECEIPTS MN /Community Mediation $14,663.20 MN Center for Crime Victim Services $12,611.00 MN Dept. of Corrections $10,752.71 Hennepin County $29,116.01 Cities $22,500.00 Interest $1,110.57 Fees for Service & Training $962.00 Foundations $34,839.82 Organizations $3,032.46 Board of Directors $16,077.00 Miscellaneous $108.64 RECEIPTS TOTAL $145,773.41 TOTAL 2001 CASH DISBURSEMENTS Executive Director $39,478.94 Program Manager $25,961.54 Community Liaison $21,372.53 Payroll Taxes $8,582.44 Health Insurance $4,478.07 Staff Mileage $1,471.96 • Staff Training & Education $1,684.51 Rent $12,847.47 Phone $2,523.15 Training - Mediators $747.10 Supplies $1,307.06 Postage $1,597.83 Printing /Photocopy $1,622.59 Equipment $2,132.74 Marketing $632.91 Insurance $443.00 Technical Assistance $770.46 Volunteer Appreciation $1,743.99 Miscellaneous $992.43 Board Fundraiser $1,978.21 DISBURSEMENTS TOTAL $132,368.93 2001 Receipts minus Disbursements $13,404.48 North Hennepin Mediation Program Inc. MM T ing Document #2 Budgeted 2003 NHMP Budget M MN/Community Mediation (Supreme Court) $15,000 North Hennepin MN Ctr for Crime Victims $11,130 Mediation MN Dept. of Corrections $17,500 Program Inc. Hennepin County* $39,000 Municipalities $30,000 Interest $1,000 3300 Bass Lake Road Additional Fees for Services $1,200 Suite #212 Foundations $37,670 Brooklyn Center MN Organizations $3,500 55429 Board of Directors Fundraising $18,000 (763) 561 -0033 TOTAL RECEIPTS $174,000 Fax: (763) 561 -0266 www.mediationprogram.com Executive Director (Full -time) $45,000 Program Manager $26,000 Serving: Community Liaison $23,700 Court Services Manager $17,500 • Brooklyn Center Payroll Taxes $10,100 •Brooklyn Park Staff Benefits (4 staff) $9,600 W m plin Contract Services (Accounting /Technical) $3,500 oran Mileage $2,700 •Crystal Staff Training $2,000 •Dayton Mediator Training $2,000 • Hassan Township Printing $2,000 • Hanover Postage $2,000 • Maple Grove Telephone /Internet $4,000 • Minneapolis (north) Marketing $700 • New Hope Rent $13,000 • Osseo Insurance $1,450 • Robbinsdale Supplies $2,300 • Rogers Equipment $2,000 Evaluation $1,750 Volunteer Appreciation $1,700 Miscellaneous $1,000 Serving New Cities: DISBURSEMENTS TOTAL $174,000 • Deephaven • Golden Valley • Hopkins The Hennepin County Court system is tentatively scheduled to collapse into the • Medina State system July 1, 2003. If this happens as scheduled, funding for court services •Minnetonka will come from the State, not the County, following July 1, 2003. • Or no uth rewood • St. Louis Park • Wayzata Member Kay Lasman introduced the following resolution and moved its adoption: RESOLUTION NO. 2002 -54 RESOLUTION OF APPRECIATION FOR VOLUNTEER SERVICE TO NORTH HENNEPIN MEDIATION PROGRAM INCORPORATED WHEREAS, Lynne Thomas and Frank White, residents of Brooklyn Center, have provided community service as volunteer mediators for North Hennepin Mediation Program Incorporated; and WHEREAS, Lynne Thomas and Frank White will be recognized by North Hennepin Mediation Program for their volunteer service; and WHEREAS, North Hennepin Mediation Program has been romotin respectful P g p communities by providing alternate alternative dispute resolution services to the community; and WHEREAS, Lynne Thomas began serving as a volunteer mediator in 1985; and WHEREAS, Frank White began his service in 1989; and WHEREAS, both Lynne Thomas and Frank White have provided very valuable volunteer service to the community through the North Hennepin Mediation Program; and WHEREAS, the City Council of the City of Brooklyn Center wishes to recognize and express its appreciation for the dedicated and valuable volunteer service provided by Lynne Thomas • and Frank White. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that this resolution be and hereby is adopted expressing the City's appreciation and recognition of the long term, valuable volunteer service provided by Lynne Thomas and Frank White in providing mediation services through North Hennepin Mediation Program. April 22, 2002 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Bob Peppe and upon vote being taken thereon, the following voted in favor thereof. Myrna Kragness, Kay Lasman, Ed Nelson, Bob Peppe, and Tim Ricker; and the following voted against the same: none; whereupon said resolution was declared duly passed and adopted. • • TONY PISTILLI Council Member East District Res. (763) 425 -9148 • VM (763) 493.8073 rpisriili@e'archlink.net Brooklyn 5200 85th Ave. N. Park Brooklyn Park, MN 55443 F2x. (763) 493 -8391 • TDD (763) 493 -8392 www. brook lyn park.org • lee y 74 CzvL / / • CITY CRYSTAL 4141 Douglas Drive North • Crystal, MN 55422 -1696 April 24, 2002 Ms. Betsy Sandell C/O North Hennepin Mediation Program Inc. 3300 North County Road 10, Suite 212 Brooklyn Center, MN 55429 Dear Ms. Sandell: Please accept my sincere thanks for your years of service as a volunteer mediator for the North Hennepin Mediation Program since 1987. Your work on community y cases, and more recently, post- divorce and post - relationship cases, clearly helps those parties • directly involved. I appreciate that your efforts also help the larger community in that you are offering a respectful and civil alternative to resolving disputes. Your commitment to promoting respectful communities is a benefit to all Crystal residents. Thanks for your 15 years of dedication to our community in your work with the North Hennepin Mediation Project. Yours truly, Peter E. Meintsma Mayor • r W 0 W W 0 Stan F. Mack 11 Superintendent • ROD D I k15D� LE area schools April 16, 2002 Cheryl Levy - Shilkrot c/o North Hennepin Mediation Program Inc. 3300 County Ruud 110, Suitt° 2 2 Brooklyn Center, Minnesota 55429 Dear Cheryl, On behalf of the school board, staff, students and families of the Robbinsdale Area Schools, I would like to offer our sincere thanks for your involvement in the North Hennepin Mediation Program and for the services you provide to our students in the school mediation project at Plymouth Middle School. We are especially grateful for the time and effort you have taken to become a trained mediator and appreciate the skills you bring to help students learn to manage conflict. • It is my understanding from the staff at Plymouth Middle School, that you take your work with our students very seriously and that you approach mediation with an upbeat attitude and see it as an opportunity for students to learn. Staff members note that you have a wonderful ability to create an open, caring and accepting environment, one in which students feel listened to and valued. As our students become skilled in conflict management, we have noticed a difference in the way they feel about school and that there is a positive ripple effect on school climate. You are, indeed, making a tremendous difference in the lives of the students, staff and families, of Plymouth Middle School. Again, please accept our sincere thanks for sharing your gifts of time and talent with the Plymouth Middle School community. Best wishes to you. Sincerely, �N r Stan F. Mack II Superintendent of Schools • Education Service Center • 11-18 W nnetka Avenue North • New Hope MN 5542 -1288 • (763) 50-1 -3011 • Fax (763) 501 -8979 • stan mack@rdale k12 -nn us City of Robbinsdale 4100 Lakeview Avenue North Robbinsdale, Minnesota 55422 -2280 Phone: (763) 537 -4534 Fax: (763) 537 -7344 www.robbinsdalemn.com • April 22, 2002 Ms. Sonya Fowler C/O North Hennepin Mediation Program Inc. 3300 County Road 10, Suite 212 Brooklyn Center, MN 55429 Dear Ms Fowler; The City of Robbinsdale would like to thank you for serving as a volunteer for the North Hennepin Mediation Program Inc. Volunteers, such as you, make Robbinsdale a better place to live and work. The Police Department has used the mediation services on several occasions and has found them to be very valuable to maintaining a neighborhood's quality of life. • You completed your 30 hour mediation training in February 2001 and have been mediating ever since. We hope you have received much personal satisfaction for your accomplishments. The City of Robbinsdale just wanted to let you know that your work is appreciated. Congratulations on your 1+ years of service. Sincerely, Mike Holtz Marcia Glick 'John Spetch Mayor City Manager Chief of Police • Mediation services &ilable to residents Ci *f Plymouth • By Mayor Joy Tierney 3400 Plymouth Blvd. Plymouth is made up of many people and neighborhoods. Plymouth, MN 55447 -1482 While this adds to our richness as a community, it can occasionally result in conflicts between neighbors. To help resolve disputes in an amicable manner, many people turn to Ply111011th News is published bimonthly by the the North Hennepin Mediation Program, a local non -profit City of Plymouth to update residents and businesses Janet Mauer organization. The City Council supports this program on City government news. Editor: Helen LaFave No. Hennepin Mediation Program, Inc. because we believe it makes our community stronger when 3300 County Road 10, Suite .212 people work together to find solutions to issues that divide City Council Brooklyn Center, MN 55429 them - and that is exactly what the mediation program does. Joy Tierney, Mayor The North Hennepin Mediation Program brings people 763 - 473 -1681 (home) l i ma (voice ) o v ( 509 -5006 i 763- together to resolve conflicts constructively and positively. 763 - 09 -5006 (v ma Mediation is a voluntary process that brings disputing parties together in a neutral setting. Trained mediators facilitate the Sandy Hewitt, Ward I discussion, ask questions and write up any agreement that the 763 -509 -5001 (voice mail) City of Plymouth parties reach. What makes mediation unique is that the shewitt @ci.plymouth.mn.us Phone ........ ............................... ...................763 -509 -5000 parties themselves determine how to resolve the conflict. In Kelli Slavik, Ward 2 addition, unlike court proceedings which become public TDD ........................................................... 763-509-5065 P 763 -509 -5002 (voice mail) Customer Service Line ............... ................763 -509 -5094 records, mediations are confidential. Mediations can be kslavik @ci.plymouth.mn.us Crime Tip Line ..................... ......................763 -509 -5177 scheduled days, evenings or weekends, and are available at low or no -cost. Bob Stein, Ward 3 HOU1S: 763 -509 -5003 (voice mail) M, W, Th, F, 8 a.m. - 4:30 p.m. Last year, the North Hennepin Mediation Program handled bstein ®ci.plymouth.mn.us 1,416 cases. The mediation program has a track record of Tues., 8 a.m. - 6 p.m. Ginny Black, Ward 4 effectively resolving conflicts between divorced parties, family members, friends, students, builders /homeowners, 763 -509 -5004 (voice mail) Televised Meetings businesses /consumers, agencies /citizens, juveniles, gblack@ci.plymouth.mn.us Live on Channel 16, 7 p.m. landlords /residents, neighbors and victims /offenders. More Scott Harstad, At Large City Council: May 14, 28 & June 11, 25 than 80% of voluntary mediations result in agreement, and 763 - 593 -5279 (home) more than 95% of participants rated the mediators as neutral 763 - 509 -5005 (voice mail) Planning Commission: May 1, n & June S, 19 (Please call 763 - 509 -5000 to con and professional. Mediators are community volunteers with 810- 963 -5969 (fax) fine dates.) diverse backgrounds. Each mediator is trained and attends sharstad @ci.plyinouth.mn.us annual continuing education. City Web site Judy Johnson, At Large If you are having a conflict, we hope you will consider taking 763 -509 -5007 (voice mail) www.ci.plymouth.mn.us advantage of this service which is available to Plymouth jjohnson@ci.plymouth.mn.us Printed with soy ink on recycled paper containing 100% residents. For more information, call 763 -561 -0033 or e -mail recycled paper with 20% post- consumer content. staff@mediadonprogram.com. G Y �•� FROM THE OFFICE OF THE MAYOR 2 W. Peter Enck • � Q w N o April 18, 2002 Ms. Beth Bailey -Allen North Hennepin Mediation Program Inc. 3300 County Road 10, Suite 212 Brooklyn Center, MN 55429 Dear Beth: Thank you for giving me the opportunity to recognize and thank Caroll Howland and Amy Kodet for their contributions to the North Hennepin Mediation Program. We acknowledge the importance of the NHMP and that volunteers are an essential part of the program. To commend the efforts of Carroll and Amy, on behalf of the City of New Hope I am enclosing certificates of appreciation. • Sincer W. Peter Enck Mayor W P E /vl Enc. • 4401 Xy/on Avenue North New Hope, Minnesota 55428 Phone. 763 -531 -5100 Fax: 763- 531 -5136 www.ci.new- hope.mn.us MEDIATING NEIGHBORHOOD -- DISPUTES Conflict involving neighbors can arise in a with a plan to prevent or work through fu- wide variety of situations involving neigh- ture conflicts. bors, including nuisance issues (e.g., bark- ing dogs, noise, children's behaviors), prop- Mediation is also considered an alternative erty crimes (e.g., vandalism), property issues to law enforcement. Perhaps the police have (e.g., encroaching/unsightly landscaping, been called in but can't address the situa- parked vehicles) and landlord- tenant dis- tion since a law hasn't been broken, or the putes (e.g., lease violation, livability). In evidence doesn't meet their threshold. Or some of these disputes the courts or police the police responded to the incident, but or municipalities certainly need to be in- weren't able to provide an opportunity for volved. In many other situations, people the victim to participate in a way that re- can work things out on their own. Media- stored the victim's sense of justice. Alter- tion is an effective tool for those instances nately, sometimes neighbors are reluctant to that fall in between those extremes. In involve police in neighborhood matters. addition, mediation is useful when used in conjunction with other resources. As community mediation programs evolve in Hennepin County, being framed as the Generally, mediation is thought of as an alternatives to litigation and law enforce- alternative to litigation. For example, a ment fails to capture the relationships among ' landlord and tenant might resolve their is- these groups. It might be more illustrative sues in mediation instead of Housing Court. to describe mediation, litigation, and law Similarly, neighbors might more thoroughly enforcement as three distinct, yet sometimes resolve the issues between their feuding overlapping, options for resolving disputes. teenagers in mediation instead of Harass- ment Court. Even a case of property dam- The real alternative is doing nothing con - age involving a neighborhood teenager structive to address conflict. might be resolved in mediation instead of (or in addition to) juvenile Court. People respond to conflict differently. Un- fortunately, some will eventually snap and In mediation, parties are given the tools to resolve the dispute with force or violence. _ creatively design their own resolution that Some people will go so far as to move rather is responsive to their own interests. In than seek a way to address the conflict with some instances the parties may have no a neighbor. Too often neighbors will simply future relationship with each other. Yet in endure an undesirable situation, rather than many others, the "shadow of the future" seek some form of conflict resolution. exists; that is, there is a possibility or even likelihood that parties will have some kind Occasionally, people are skilled enough to of ongoing relationship and thus a need to constructively confront their conflicted situ- prevent or manage future conflict. Whereas ation and work it through with the other the shadow of the future isn't typically part party. Other times, they realize they need of the dynamic in a business- consumer dis- outside help in resolving disputes. Media - pute, it often plays a role in neighborhood tion is often an appropriate first step. At and landlord -tenant disputes. Mediation North Hennepin Mediation Program Inc. addresses specific disputes and often pro- (NHMP) and Minneapolis Mediation Pro- vides people with the means to come up gram (MMP), over 80 percent of cases re- ferred resulted in mediation. Of those who In the be,nming of the mediation, the me- landlord- tenant dispute involves violation diators explained the mediation process, of lease or nonpayment of rent. the mediators' role (to facilitate the dia- I�l logue and to remind them, if necessary, of NHMP and MMP provide mediators in the ground rules), and the parties' role. In Housing Court, reducing the court's calen- PLACEMENT the course of the mediation, the neighbors dar while serving the needs of the partici- were able to describe the impact of the pants. A mediated agreement can be more se barking dogs as well as the impact of)ohn's creative and responsive to the parties' needs. early morning "visit." After venting and For example, a tenant might be willing to identifying issues, they came up with a plan get current on rent through a realistic pay- to resolve the barking -dog issue. In addi- ment schedule and move out voluntarily in tion, John exchange for learned that bein, allowed his kids had to sta until the been riding None orhoo end of the their bikes school year. ^-- through his p roblemisworth neighbor's 1 Landlords and for your office STAFFING SOLUTIONS yard. They los slee ova. tenants are of agreed on a 1 ' ten best served Specializing in the permanent plan to address if they try me- �:„ udutwu n �n...,en N,LLW Ilni w.Qdan. x94.r NInW J; x,.6,1 qi 1,•.F.A p� . ru full -time and part-time placement of that issue as "' "° " "` " " " " " °" "" " "" "° "` "' " "" ° ° °" " " "" dianon prior to legal office support personnel. well. Finally, filing in court. Operated by the bar association as they came up Once papers a service for its membership. with a plan for have been filed communicat- there is a public the State of Minnesota. Licensed and regulated by ing with each record and a other in the $132 filing fee. likely event Particularly in that future is- recent years P ' sues arose. All with low rental parties left vacancy rates, with a copy of tenants are espe- an agreement cially con - in hand, and, cerned with QUALITY REFERRALS we hope, bet North Hennepin .Mediation Program:inc.. "' having an un ter prepared lawful detainer to fill your reeds to deal with (UD) on their Legal Secretaries LegalAssistants future issues. records. On the other hand, landlords are Paralegals File Clerks often behind at least two months of rent by Receptionists Office Managers The case developer followed up with each the time they arrive in court. While they neighbor to make sure each was living up might be able to reclaim their apartment LET OUR EXPERTISE to the agreement. Being assured that both through court action, they might not re- work for you parties were in compliance, the case devel- coup lost rental income or expenses related Each placement is guaranteed. oper closed the case and reported back to to replacing the tenant. the referring police officer that the parties Candidates are interviewed in depth were able to reach a settlement agreement Mediating prior to filing gives tenants an evaluated, and given skills testing through mediation. (Details about the ac opportunity to protect their record, and pos- prior to referral to your office. tual mediation remain confidential.) sibly their housing arrangements, by satis- We refer only those candidates who factorily addressing the landlord's concerns meet your firm's specific needs. Landlord- Tenant Disputes regarding lease violation. Pre-filingmedia- A variety of landlord - tenant disputes are tion offers flexibility to the landlord and the FOR MORE INFORMATION served well in mediation. A landlord might opportunity to intervene early in order to please call ask two tenants to attempt to mediate their maintain a potentially good tenant relation - dispute involving noise or children's be- ship or to reduce lost rental income. Joy Hamilton, Director havior. Or a tenant might want to resolve livability issues with a landlord. A tenant Currently, North Hennepin Mediation Pro- association might want to address issues gram Inc. and Minneapolis Mediation Pro- ( 612) i I I resulting in changes in property manage- gram are working with Hennepin County ment with the owners. The most common Housing Court, tenant and landlord advo- voluntarily come together in mediation, relatively low budget. For example, in 2001 over 80 percent successfully resolve their NHMP and MMP each operated on dispute. Among those who choose not to budgets of less than $200,000 but were able mediate or who don't reach an agreement to serve collectively over 8,000 people and in mediation, the courts, police, or social managed 2,300 cases, including over 1,900 service agency is often a second step. referred from Conciliation, Housing, Family, Juvenile, and Harassment courts. orth Hennepin Mediation Program Inc. and Minneapolis Mediation Program pro- In addition to providing a financial benefit, vide mediation ' the use of services (both TYPES OF CASES MEDIATED IN 2001 AT volunteers court- referred strengthens and self- NORTH HENNEPINMEDIATIONPROGRAMINC. the relation - referred) to ships between residents in Employer the organiza- H e n n e p i n Juvenile 2 � tions and the J C o u n t y. 13% / Business- communities Through their Consumer Family or 28% they serve. court program Interpersonal - Vo lunteers these organiza 4% provide out - tions rovide Neighbor p 17% Landlord- reach, increas- on -site media- tenant ing the com- tors in Concili- 8 % m u n i t i e s' ation Court Post- Divorce understanding and Housing 28% of mediation as Court. In a resource , addition, under their community mediation available to them. In addition, they serve programs and victim- offender mediation as the eyes and ears to the mediation pro- •' programs, NHMP and MMP provide grams, keeping them tuned into the needs ' mediation services for individ uals, families, and opportunities in the communities ' organizations, and businesses in Hennepin served. _ ,AKunty who find themselves dealing with a flict or a dispute. Barking -Dog Disputes - • John rolled over in bed to glance at the , clock, even though he already knew it was TYPES OF CASES MEDIATED only 4:00 a.m. The barking subsided by : • o 4:15, but by this point John was too frus- •' • • As nonprofit, community-based mediation trated to get back to sleep. For two months • programs, the services ofNHMP and MMP the neighbor's dogs had barked regularly at ' flow from a belief in people's ability to 10:00 p.m. and again at 4:00 a.m. This •' " resolve their own disputes respectfully, with time he'd had it. He stormed over to the a little help from trained mediators. Paid neighbor's house and rang the doorbell un- staff handles case development and follow- til someone answered, then unleashed two up. The mediation sessions are facilitated months of frustration at the teenager who by volunteer mediators who are specifically answered the door. The mother called the trained to mediate community disputes. police. When the police arrived, the two Mediators meet the training qualifications were shouting at each other. After hearing specified under L linnesota Rule 114 as set both sides, the police officer suggested they �— forth by the Minnesota Supreme Court and try mediation. are required to take six continuing educa- tion credits per year. At MMP and NHMP, The police officer contacted North mediators come from all walks of life and all Hennepin Mediation Program Inc. which, professions; from mechanics to attorneys to in turn, contacted the parties. Each neigh - executives to retirees. bor had questions and concerns that were addressed by the case developer, and each The use of volunteers has two distinct agreed to Give mediation a try. They pro - a antages. The obvious advantage is vided the case developer with some rimes ial, as these organizations are able to that would be convenient for them and the 1 ide a tremendous level of service, mea- mediation was scheduled. cured qualitatively and quantitatively, un a cats, Legal Aid, and the Volunteer Law- yers Network to implement a voluntary pre' filing mediation program. Through pre- Computer Training filing mediation, the filing parties would be given the opportunity to have their case In Using Free Databases Available at the addressed quickly, conveniently, and confi- Hennepin County Law Library * tially in mediation, thereby avoiding the 32 filing fee and the court - generated scheduling. If mediation is elected, both All Training Sessions Will be Held in the Law Library parties are mailed information about the C -2451 Hennepin County Government Center mediation process as well as advocacy and emergency assistance resources. If the me- • Online Databases Coverine Case Law. Statutes, and diation results in a settlement agreement, Regulations of All States (Loislaw.com & Others) the filing fee would be returned and no pub- lic record made. Alternately, if the media- Time: Wednesdays from 12:15 -1:15, starting June 12 tion does not result in a settlement agree- ment, the filing fee would be deposited and CD -ROM &Cite Checking Resources, recorded and an expedited court date sched- Time: Wednesdays from 4:00 -5:00, starting June 12 uled. The pre- filing mediation program is de- • How to Find Legal Resources on the Internet signed to give the participants a chance to Time: First & Third Tuesday of Each Month from 12:15 -1:15 achieve a better result through mediation, while ensuring that they're no worse off than Training sessions are free to registered borrowers of the Law Library. they would be if they hadn't tried media- Cost is $25.00 per session for those not registered. tion. Register on the Law Library's web site at: Property Crime Issues wwwco.hennepin.nm.us /lawfibrary/lawlib.htm Neighborhoods and local municipalities or call Edward Carroll at 612- 348 -8860. struggle with responding to the growing number of cases of unresolved vandalism property damage. In response, restor- JWe justice techniques, such as victim- Booklets Are • offender mediation, aim to address crime in the context of community. Crime is viewed as a violation of the victim and the commu- nity, not a violation of the state. In victim - offender mediation, the offender comes face to face with the victim(s) to hear about the impact of the offense and to participate in designing a plan to repair the harm done. Victim - offender mediation is also intended to prevent a second offense. For example, in one neighborhood four For You and Your C1 el s neighbors received damage to their lawns and mailboxes when a reckless teena This Health Care Directive: Questions &, 4nswers booklet replaces both the LiVh7g driver, also from the neighborhood, dame through their lawns. The driver was appre- kPills and Health Care Power ofAttorner O &.4 booklets that were previously hended by the police and eventually landed available. Booklets can now be picked up or ordered from the HCBA. in Juvenile Court's Operation de Novo pro- The booklet contains the necessary form to be completed as well as answers to gram. As a first -time offender, he was given frequently asked questions regarding advance health care directives. This booklet the option of mediating with the victims of is an excellent resource for you and your clients. his crime. Health Care Directive: Oliestions & Answers is available for S 1.00 each if picked up at the HCBA office. If you would like the booklet shipped to you, the total cost is $2.00 per copy. If ordering 10 or more copies, call for discounted shipping price. Q EDIATING NEIGHBORHOOD DISPUTES Send check to: HCBA, 600 Nicollet Mall, #390, Minneapolis, MN 55402 CONTINUED ON PACE 2 7 For more information or to order copies, call Deb at (612) 752 -6618. +hwr�i�:An "4ei+ st MEDIATING NEIGHBORHOOD DISPUTES driv �j jiey recommended community offender mediation illustrates how the CONTINUED FROM PAGE 9 service to be done at a social service agency mediation programs work with the courts, that Helps people adapt to wheelchairs, law enforcement, and social service agencies often as a result of car accidents. Together to find the best way to respond to neigh The four sets of neighbors were contacted the teenager, along with his parents, and borhood disputes. Providing residents of and given the option to participat in the neighbors worked out the details. In neighborhoods the tools to resolve disputes • mediation. All four chose to participate. addition to the community service, the teen- constructively and peacefully is essential In the course of the mediation, the victims ager offered to help with the cement work to building peaceful, sustainable communi- had an opportunity to hear the offender needed to replace a mailbox. ties. describe his role in the incident and to describe the impact of the offender's The mediation program followed up with actions. (Before mediation, offenders are all the parties involved and reported often unappreciative of the fact that the compliance to the court. damage caused by property crimes often goes far beyond the actual damage to prop- As in the cases of the barking dog and the erty. For example, victims might lose a landlord - tenant disputes, this victim - sense of security, wondering if the act was random or targeted.) After having a chance to voice their frustration and fear, and EXPERIENCED MEDIATOR John R. Hoffman having a chance to get answers from the 1235 Yale - �V- (e Place offender to questions that had been nagging :. Minneapolis, MN 55403 them, they turned their attention to ph: 612 -338-52S8 working out a plan with the offender to fax: 612 repair harm. e-mail: irhoffmanmed @visi.com At this point the victims asked for a , caucus, or a few minutes to privately dis- Personal injury cuss options. When they returned from Employment issues caucus, they explained that they realized Commercial disputes the reckless driving not only damaged their property, but also endangered the teenager H elping people resolve disputes throu sound personal and business decisions The most importantt -= eight weeks of their careers could b spent in your office URBAN Since 1993, this award - winning program has placed YOUTH high school students in professional offices for INTERN eight -week summer internships. To learn how you - = ?s: can Give a deserving student the opportunity of a INITIATIVE lifetime, call Joy Hamilton at (612) 752 -6600. — r c -; rneo,n ; -runty Ear Association. !;',r,, . esota socar -11 Rarrsev �ourty Ear Association. m :_ r 'Ship '��, , . "h: District Director Person to Contact: EO:TPA Telephone Number: ORTH HENNEPIN MEDIATION PROGRAM INC 1- 800 - 829 -1040 300 COUNTY ROAD SUITE 212 BROOKLYN CENTER, MN 55429 Refer Reply to. 96 -19_. Date: June 25, 1996 RE: EXEMPT STATUS 3I N: 41- 1484089 t0 the let.ter ` a � -_,ne 1 -- a� °r J 1 99 rega .. _ an � -� 7 -- -r rug. i S_� 5 ..� Oraan'tic n exempt irOm �?: _'.� .�.._ .., enu° CO Ou; raccrds i �i• th a r g 1. - _ nu ca u_�n �a _ sued S�� o t� ter '_984 g_anti.ng -cur -)rgan_za'i. -.n an exemp r F .a- _,. v-- - }: ^e Jr.. .r � � r �'''-' �rOm _ �+. _. �"iT;� tax Under O S iS nS O- e pion - 5 t c 1 i 1 o i the 1 :t °rnaI Re`•; - 1�J l,'.: r..� -• "� _ _ `,-� a .� ' �_ � _ d o ,._ l j ur - rganiza" c n - s n._t a prJ -- ?.^ 7C :J l i l '�f ..lie Tnterna- Fnvecn :.= rode. n r' :t i n C t C ma -, a _ __ Jr , de - y. d=-ble by donors computing their �. :le income in the manner and to the extent tirovided in Section 170 Internal the Iternal Revenue Code. + gross r eceipts v - - p is ea -ch Ye ar are normal X25,v00 you are required to file Forr„ 990, Return. of O•rganiza' io ns Exempt from Income tax by the fifteenth day of the fifth month after the end; of your -Annual accounting period. You are not regUlr to f ile Federal i.ncOme ..ax zreturns unless you ar Subject to the ta x on unrelated business income tinder Section 7 _1' Of the Code. I I O are iN.� + You Su eC� t0 tniS tdx, you ;, L fire ? 4 nCOme `aH return on F- 990 -T. If any question arises with respect to your states f -- - =feral tax purposes, you may use this letter as evidence of your exemption. ere • NORTH HENNEPIN MEDIATION PROGRAM INC MM TM BOARD OF DIRECTORS North Hennepin 2002 -2003 Mediation Program Inc. Joan Molenaar, President Jim Collins, Assistant V.P. 3300 Bass Lake Road 11711 Douglas Drive N Wells Fargo Suite #212 Champlin MN 55316 4301 Winnetka Ave No Brooklyn Center MN New Hope MN 55428 55429 Vice - President Jan Frankman Fax: ( 763) 561 -02666 6 561 -00 Midtown Commons, Suite 103 Fax: ( www.mediationprogram.com 2324 University Avenue St. Paul MN 55114 Carol Habstritt, Secretary Leonard Lindquist Servin 6401 76` Ave N 6934 Willow Lane North Brooklyn Park MN 55428 Brooklyn Center MN 55430 •Brooklyn Center • Brooklyn Park Dale Korpi, Treasurer Judith Mason 4 plin 6200 Shingle Creek Parkway, Suite 355 21151 John Milless Drive coran Brooklyn Center MN 55430 Rogers, MN 55374 • Crystal • Dayton Andrea Childs Sean Rahn • Hassan Township 2240 Devin Lane 5740 Irving Ave N • Hanover Long Lake, MN 55356 -9475 Brooklyn Center MN 55430 • Maple Grove • Minneapolis (north) • New Hope • Osseo • Robbinsdale • Rogers Serving New Cities: • Deephaven • Golden Valley • Hopkins • Medina • Minnetonka 5/02 • Orono ® th u wood • St. Louis Park • Wayzata APP;andix `6 • JOB DESCRIPTION Title: Executive Director Reports to: Board of Directors 1. Manage the operations, services and staff of North Hennepin Mediation Program Inc. (NHMP). 2. Coordinate and attend the Board of Director's meetings. Keep board informed of all program activities via a written staff report. 3. Coordinate financial aff airs of NHMP, including payment of bills, payroll, deposits and monthly reports. Prepare documents needed for the auditor, including year's end Financial Report of income and Expenses. Submit information to Treasurer for quarterly 941, SWT and IJC Fund reports. Provide Treasurer with information needed for the yearly 990 report. Submit yearly report to maintain our Minnesota Charitable Registration designation. 4. Develop, maintain and implement fund raising programs including, but not limited to city, county and state funding, foundation, corporate and business funding, individual donations and service organization donations. Write requests for payment in a timely manner. Prepare monthly, quarterly, six month and yearly reports as requested by funders. 5. Maintain and service the visibility of NHMP in the community. • 6. Recruit, interview, train and evaluate new mediators. Provide ongoing training for all volunteers. Monitor and evaluate all volunteers. 7. Hire, tram and manage staff including, but not limited to, Community Liaison, Program Manager, interns and other office volunteers. Conduct weekly staff meetings. 8. Write and edit by- monthly newsletter to keep volunteers informed of NHMP business. 9. Attend all Board Committee meetings. 10. Develop new program areas. 11. Other duties as directed by the Board of Directors. Signatures: Date: President Executive Director • Employee 3/98 18707 86th Place North Phone (763) 416 -4300 • Maple Grove, MN 55311 BethMikeA @aol.com Beth BaileymAllen Functional Executive Director North Hennepin Mediation Program Inc. summary Manage human and financial resources, implement long - range strategic plan including organizational capacity, organizational effectiveness, and sustainability. • Program Manager, North Hennepin Mediation Program Inc. Managed client services, statistical reporting and volunteer scheduling • Trained mediator and trainer with NHMP since 1994 • Master's Degree in Conflict Resolution with thesis on mediating land -use conflicts based on research and an internship with the Institute for Environmental Negotiation. Received additional mediation training. • Directed a non - profit organization forsixyears • Entrepreneur and Business Owner Employment 2001 - present Executive Director, NHMP 2000 -2001 Program Manager, NHMP 1994- present Mediator, NHMP 1991 -2000 Business owner 1985 -1991 Director, United Ministries (UW -RF) 1984 Intern, Institute for Environmental Negotiaion 1983 -1985 Teaching and Research Assistant (BGSU) 1979 -1983 Aquatic Studies Research Ass't, Morningside Education Masterof Arts —Department of Applied Phlosophy Bowling Green State University, Ohio Bachelorof Science —Psychology, Philosophy, and Religion • Morningside College, Iowa • JOB DESCRIPTION Title: Community Liaison/Assistant Reports to: Program Manager & Executive Director 1 . Case Development: Acquire skills to assist Program Manager with cases. Actively work on own assigned case load. 2 . Marketing: Research additional markets for services offered by North Hennepin Mediation Program Inc. (NHMP) with the goal of increasing case volume. Identify new areas for promoting NHMP. Contact new sources and distribute brochures and flyers. Maintain existing marketing relationships. 3. Presentations: Workwith the staff to determine where and when outside presentations would be appropriate and beneficial to the goals and mission of NHMP. Prepare and give presentations as needed. 4. Police Departments: Maintain contactwith police referral sources. Conduct yearly presentations for each of the police departments in our service area. Develop new areas of police contact. 5. Outside Functions/Meetings: Attend meetings and other functions as a representative of NHMP when requested. Some examples are Victim /Offender meetings, information booths, and Truancy meetings. • 6 . Training: Assist Executive Director and Program Manager with initial and ongoing training for volunteers and businesses. Provide Conflict Resolution workshops when appropriate. 7. Fundraising: Research and identify potential sources of funding. Initiate contact and submit all necessary documents as required by funder. Maintain tracking system for all proposals. Followup, if funding is denied, to determine if changes would improve future chances of funding. Write thank you letters as appropriate. Keep staff informed of potential funders to avoid duplication of efforts. 9. Other: Perform additional duties as needed to ensure the continued smooth operation of NHMP. Signatures: Date: President Executive Director Employee • 3/98 Ja+iet 4. Mcu ce 1- 7962 La&Parkway, BroffkLyn.pus -rlc, MN 55443 -2880 (H)763.560.0653 (W)763.561.0033 MANAGEMENT SKILLS: • - Develop /give presentations to communities - city councils, police departments, community organizations - Develop and present pilot project on Anger Mgt. /Bully Bustin 9 /Mediation in school Dist. 281 - Organized daily classroom activities during 36 years of teaching including foods labs and preschool daycare labs -As department chairperson - maintained budget fordepartment, inventory and ordering - Supervised youth groups -FHA, National Honor Society and Senior Class - each for 10 years - Supervised student teachers from IA State University & U of M - Member of schools teacher /administrator task management team - 5 years - President of state professional organization for Family and Consumer Scientists ( MAFCS) of 700 members -1 R Senate District 45 Chairwoman -1982; scheduler for MN Senate candidate Wendy Maltzen - City of Brooklyn Park Charter Commission member- 5 years, chairperson 1979 -80 - Directed legislativeefforts for metro area vocational educators -1974 PLANNING SKILLS: - Developed and implemented curriculums and lesson plans K -12 for students to meet the Minnesota Profile of Learning - Organized and conducted community advisory groups - Participated in writing the Collaborative Agreement and by -laws for the Northwest Hennepin Family Service Collaborative INTERPERSONAL COMMUNICATION SKILLS: Conducted numerous presentations as ateacher, MAFCS President, NHMP Community liaison - Presented informational seminars to various groups- community organizations, schools, police departments, students, adults,and parenting groups Active member of various community committees - through political, educational and personal interests • - Conduct training seminars for volunteer mediators EXPERIENCE• 1998 - Current Community Liaison for North Hennepin Mediation Program Inc. 1965 -1998 Family and Consumer Sciences Secondary Teacher at ISD #286 - Brooklyn Center, MN 1961 -1964 Home Economics Teacher at Winterset Iowa High School EDUCATION: BS - Iowa State University Advanced work at University of South Dakota and University of Minnesota HONORS: 1974 District 286 Teacher of the Year 1974 State of MN -Honor Roll Teacher of the Year PROFESSIONAL ACTIVITIES- 2002-2003 Nominating Committee for MAFCS 2000 - current Co -chair for Judicial Dist. 4 Restorative Justice Group 2000 - current Member of North Hennepin Restorative Justice Network 1999 -2002 Northwest Hennepin Family Services Collaborative Board member 1997- current Member of Brooklyn Center Advisory Committee (NWHFSC) 1997- current Scholarship Chairperson of MAFCS 1996 President of the MN Association of Family and Consumer Sciences 1990 -91 Chairperson of District #287 Home Economics Task Force Committee 1987- current Volunteer mediator at North Hennepin Mediation Program Inc. (NHMP) • 1991 -92 Board of Directors Member - North Hennepin Mediation Program Inc. 1961 - current Member of American Association of Family and Consumer Sciences 1965 - current Member of Minnesota Association of Family and Consumer Sciences 1965-98 Member of Mn Vocational Association, MN Education Association LIFE Member of American Vocational Association and National Education Association LIFE Member of Education Minnesota Retired 1 b.e eat, North Hennepin Mediation Program Inc. M TM Position Description Title: Program Manager North Hennepin Reports to: Executive Director Mediation Hours: Approximately 30 hours /week, primarily between 8:30 — 4:30, Program but including occasional evening and weekend trainings Compensation: Depending on qualifications, number of hours Application Info: Deadline: Friday, May 10, 2002 3300 County Road 10 Submit to: Beth Bailey - Allen, Executive Director Brook) Suite ente r MN North Hennepin Mediation Program Brooklyn Center 3300 Cty Rd 10, Ste 212, Brooklyn Center MN 55429 (763) 561 -0033 I Summary Fax: (763) 561 -0266 www.mediationprogram.com The Program Manager's primary responsibilities are management of NHMP's community and court mediation caseload, and management of 60+ volunteer mediators. In addition, the Program Manager is responsible for management of. NHMP's database and participates in outreach, training, program development, Serving: computer projects and other NHMP activities as needed. • Brooklyn Center 0 ooklyn Park II. Responsibilities /Duties amplin • Corcoran A. Case Management • Crystal • Dayton • Conduct or supervise intake, referrals, case development, correspondence •Hassan Township with clients and referral sources, case follow -up • Hanover • Maple Grove • Maintain accurate paper and database records • Minneapolis (north) • Manage caseload database • New Hope • Provide statistical reports • Osseo • Robbinsdale B. Volunteer Management • Rogers • Manage mediator database including schedules, contact info, qualifications, and training needs • Schedule mediators as needed • Coordinate Volunteer Appreciation Dinner Serving New Cities: • Prepare bi- monthly volunteer newsletter, other communications as needed • Deephaven C. Computer Administration • Golden Valley • Hopkins • Manage all database files and mailings (Filemaker Pro) • Medina netonka • Manage data back up • Coordinate office computer procedures mouth • Shorewood • St. Louis Park • Wayzata • Assist in various computer projects including PowerPoint presentations, development of reports /marketing materials, and (eventually) website MMTM maintenance. North Hennepin D. Outreach Mediation Program • Submit regular press releases to city newsletters and local weeklies • Cultivate and maintain positive relationships with referral sources 3300 County Road 10 • Create and coordinate mailings Suite #212 E. Training Brooklyn Center MN 55429 • Present segments of initial training for new mediators (763) 561 -0033 Assist in providing continuing education opportunities for mediators Fax: (763) 561 -0266 ' Assist in train ings/briefings for referral sources www.mediationprogram.com ' Attend mediator and computer training as needed F. Program Development Serving: • Develop new programs in response to community need, as directed by Executive Director • Brooklyn Center • Develop/Improve forms and procedures for new and existing services • Brooklyn Park Ockrcoran amplin • Crystal III. Qualifications /Requirements • Dayton • Hassan Township • Must have MN Rule 114 qualified initial mediator training. • Hanover • Maple Grove ' Must have or be willing to obtain MN Rule 114 qualified family mediator • Minneapolis (north) training • New Hope • Experience in mediating •Osseo • Commitment to alternative dispute resolution methodologies • Robbinsdale • Strong written and verbal communication skills • Rogers 0 Respect for diversity • Must have a high capacity for detail • Ability to work independently • Computer literacy (word processing, database) • Serving New Cities: Acquainted with NHMP's service area • Deephaven • Golden Valley North Hennepin Mediation Program Inc (NHMP), established in 1983, is a • Hopkins • Medina private, non-profit community mediation program serving residents and Minnetonka businesses of northern and western Hennepin County. NHMP helps people • 0 O manage conflict in a constructive and positive manner by providing mediation, -o facilitation, training and referral services • Shorewood • St. Louis Park • Wayzata i M Position Description rth ennepin Title: Case Developer Assistant Mediation Program Inc. Reports to: Program Manager 1. Case Development: Screen incoming referrals and determine if the situation falls within our guidelines. Explain the mediation process to clients and encourage the use of mediation. Process mediation cases including: intake, appropriate paperwork, follow -up work and survey. Provide scheduled mediation information to Program Manager for scheduling. Keep accurate records of all cases. Enter case information into database. 2. Outreach: Assist liaison in outreach efforts. Develop contact information, send correspondence, and schedule and conduct presentations with potential referral sources. 3. Training: Assist with volunteer mediator training as needed. 4. Statistics: Enter case data into database. • 3300 County Road 10 • Suite 212 • Brooklyn Center MN 55429 • (763) 561 -0033 • Fax (763) 561 -0266 NORTH HENNEPIN MEDIATION PROGRAM INC. • VOLUNTEER MEDIATOR APPLICATION Name SANDRA MOBERG WALLS Address 12124 Hampshire Avenue N. Champlin, MN 55316 Phone number: (W)( 8938(Hrs)Anytime(C) 612- 581- 7876(H) SAME Occupation: Federal Court Reporter Employer: Self— employed • . Education: Degrees, Training, Experience AA Degree Liberal Arts Juvenile Court Clerk Court Reporting Certificate Continuing Education in Family Services toward B.S. Degree Juvenile Court Family Education Extension Seminars Volunteer in Corrections Hobbies /Interests: _ Music Art Skiing Fishing Hiking Community /Social Organization in which you are or have been involved: Volunteer in Corrections (for both juveniles and adults) Anoka Mentoring Program (for unwed mothers) Cub Scouts — Committee Chair(2 years) /Den leader(5 years) How did you hear about the North Hennepin Mediator Program, Inc.? Through my experience in volunteer services over the years • and through my employment in Juvenile Court as well as Federal Court, reporting arbitrated hearings. What makes you interested in becoming a volunteer mediator? Family Services is a degree I am pursuing. I want to help others. Which of your strengths /characteristics would enhance your effectiveness as a mediator? Ability to listen. My interest in being a peacemaker, which I have been called on various times to facilitate in conflict situations. Positive attitude toward hope in finding a solution. Belief in mediation pr cess as ffective. Are you available for mediations during the day 115 Evenings? What time ?��� __Weekends? Are you willing to mediate for North Hennepin Mediation Pro am Inc a minimum of 2 yrs? YeS _'to_�_ Please indicate when you are available for a 15- minute interview. Early morning 7 a.m. and after Days / _Evenings__Saturday morning____ After reviewing applications, I will be scheduling interviews. Please return this form to: Bonnie Lukes, Executive Director North Hennepin Mediation Program Inc. • 3300 County Road 10, Suite 212 Brooklyn Center, MN 55429 • Mediation Survey Results 2001 Yes No Helpful: 31 12 Professional: 41 2 Information: 41 2 Equal: 26 7 Use Again: 35 8 General Comments: Quarter 1: - Thanks, you were most helpful in getting my home completed. (00607) -We got the check. Thank you NHMP for your help, I don't believe we would have received any of the security deposit back had you not intervened. (001028) Thanks for keeping the communication lines open, the work is being completed. (00801) Things are going really good just now - Thanks! (010088) Thank you for all NHMP's efforts. (00557) We thought this process would work as we reached a Settlement Agreement, but nothing has been done by the builder as agreed upon. (00812) Quarter 2: Everything is Great! Thanks for your help! (001033) -I was not very optimistic that this matter would settle, and it did so strickly due to the efforts • and patience of the mediators. (010138) Really felt mediation went exceptionally well - will recommend the process to others. Told mediators they did a superb job! (010321) �I was concerned that this issue would not be resolved in mediation, but thought I would give it a try. Even though this situation didn't get a settlement agreement, I will use the process again. (010446) -I consider the counseling sessions we agreed upon rn mediation to be a waste of time - nothing has changed. I will reopen mediation if things continue as they are now. (010361) Surveyor called out and repositioned lot line stakes ... no problems since, things appear to be working quite well. Thanks (010448) Quarter 3: -I felt victimized all over again b y the mediation. I was frustrated and insulted due to the lies coming from the other parties. I won't go back to mediation. (010712) -Yes, I would use the mediation process in the future, but not with this neighbor unless she has a definite personality change. (010712) Quarter 4: -It took a month longer than the SA dates proclaimed, but things are now done. Thank you for your help in resolving our issues with the builder. (010575) -I was very disappointed in the mediation - the mediators didn't help us reach a Settlement Agreement. The tree is still standing and I wanted it cut down. (010581) - Everything going pretty good. The boys are pretty much ignoring each other due to wide differences in age more than due to their Settlement Agreement. (010718) Think the process might be helpful, but wasn't in our situation as the most hurtful experience - threats to sons life, were never directly addressed in the mediation. (010718) • -We did mediate and reach a Settlement Agreement and the builder - sub contractor • followed through with the agreement; however, I am not pleased with the workmanship that resulted. (010569) - -Thank you for all your help. I'm so thankful my daughter is safe and we were able to retreive her personal belongings. Again, my sincere thanks. (011276) i • i • f Juvenile Client Survey -2002 f Total number of follow -up surveys 27 • No follow -up done 4 Yes No Explained mediation so I could understand: 27 Did you get to say what you wanted to: 26 1 Mediators listened to me: 27 Mediators were fair: 25 2 Our Agreement is fair: 25 2 (didn't reach SA) Was mediation what you expected: 15 12 Worthwhile - continue the mediation process at Plymouth Middle School during the next (2002 -03) school year? 25 2 Was the mediation process valuable enough to replicate in other schools? 27 Comments: -I didn't think we would be together in the same room, but each of us would maybe get more accomplished because we couldn't talk over each other. FACS classes teach us noncombative conflict resolution and the videos show kids going to mediation, so I like seeing that offered here. (020045) -I really felt our mediation was a waste of time during school - we could have held it after school and not wasted school time. (020045) This wasn't what I expected, I thought we would be alone in a room, sitting on the floor, • and would have to think about what we did for a long time (meditation ?). (020060) -I liked it! We were able to work things out without fighting. (020061) -1 thought mediation would have a great big group of kids talking at one time, not just the 2 of us. (020063) -I wouldn't recommend mediation because it makes you talk to the other person and when I'm mad at someone, or don't like that person, I don't want to talk to them. (020063) Mediation was a good deal - we're friends now! (020077) --1 didn't think we'd be making the decision -thought adults would be telling us what to do. I really liked the idea that we decided what to do rather than getting detention. (020077) Mediation is OK because to get to talk how you feel and can't talk at the same time. (020090) - Getting to talk `head -on' without yelling was good, but mediators wanted things to be equal and that really isn't what happens in real life. (020090) -I thought I was getting into trouble and would get detention. (020052) This was really good for us - it got out all the feelings and we can try to be friends again. (020064) -We really got information out and found our none of us was starting the rumors, others were trying to breakup our fridendship. We decided to not let others determine our friends. (020099) -It helped out relationship - we are friends again. Everyone had to listen when in the room together with the mediator; in the hall or principals office it is easy to daydream or think of something else. (020099) -It really helped to have the adult present, she kept us on the subject and made certain we listened to each other - that's when we found out others were trying to break up our friendships. It certainly helped to solve the problem instead of ignoring it and it prevented so much fighting. (020099) • -1 really think this is a good program - it helps people out and is much better than fighting when you are mad at each other. (020062 -A really good program - we haven't had any problems since our mediation - Good! (020097) No Mediation Survey Results 2001 Yes No • Professional: 16 Information: 15 1 Use mediation: 13 3 Comments: General Comments Quarter 1: I don't know where to turn next. I thought this might be a way we could converse with each other in an adult manner. (010078) Quarter 2: Quarter 3: -We didn't mediate, but thanks for your phone contacts to the builder, we did get the work done because of your contacts. (010711) Quarter 4: -Even though I withdrew my request for mediation, your prompt reponse to my request is greatly appreciated. Should I need such services in i the future, I will work through NHMP. Thanks. (011155) g • • M PRISM Falx phone: 763.529.1454 People Responding In Social Ministry PRISM Express: 763.529.1252 • 2323 Zenith Avenue North Project Family Car: 763.529.7332 Golden Valley, Minnesota 55422 Website: www.PRISMMpis.com Responding to people's needs... walking alongside them on the path toward self- sufficiency June 1, 2002 Ms. Jane A. Chambers Assistant City Manager /HR Director City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN. 55430 -2199 Dear Jane: Enclosed is PRISM's grant proposal for the 2003 budget year. Thank you for your faithful attention to transportation concerns in Brooklyn Center through your support of PRISM Express. We highly encourage site visits to help donors broaden their understanding of PRISM's work in the community. • Please let me know if there is an interest in visiting PRISM offices or if there are any questions I need to clarify for the Council. Thank you for considering PRISM Express' $11,700 request in funding support for 2003! Sinc rely, Eliza et M. Johnson Exec ' e Director Enclosures Member Congregations: 0-autiful Savior Lutheran Church Brunswick United Methodist Church Calvary Lutheran Church Church of the Good Shepherd Holy Nativity Lutheran Church House of Hope Lutheran Church Mt. Olivet Lutheran Church (Plymouth) Olivet Baptist Church Olivet United Methodist Pilgrim United Methodist Church Robbinsdale United Church of Christ Spirit of Hope United Methodist Church St. Joseph's Parish Community St. Margaret Mary Catholic Church St. Mary of the Lake Catholic Church Unity Christ Church Valley Community Presbyterian Church Valley of Peace Lutheran Church Supporting Municipalities: 17 Brooklyn Center Crystal Golden Valley New Hope Plymouth Robbinsdale APPLICATION FOR CONTRACTURAL SERVICES • CITY OF BROOKLYN CENTER (FOR NONPROFIT ORGANIZATION /PROGRAM /AGENCY) Date submitted June 1, 2001 (Application must be received by June 1st for consideration as part of the budget for the following year.) Applicant Organization /Program /Agency Name: PRISM (Peoble Resbondina in social Ministrv) Address: 2323 Zenith Avenue North City, State, Zipcode: Golden Valley, MN. 55422 Phone Number: 763.529.1350 Contact Person: Elizabeth M. Johnson PROGRAM OVERVIEW 1. Generally describe the organization, including its mission, date established, services, and goals. People Responding in Social Ministry, (PRISM) began in the early 1970's as Social Action • Center and was incorporated in 1983 as a non - profit 501 (C) (3). PRISM is the primary emergency and support service agency for families living in Golden Valley, portions of Crystal, New Hope, and Robbinsdale, the eastern half of Plymouth (east of #494), and Brooklyn Center (PRISM Express Transportation only). Currently, PRISM has a support base of individuals, organizations, local city governments, civic groups, foundations, businesses, and 18 member churches. See attached copy of ad in Sun Newspapers Who's Who section dated March 27, 2002. The mission of PRISM is to walk alongside families by providing support -based programs that encourage self - sufficiency. Families needing PRISM services are referred through Hennepin County, United Way — First Call For Help, Second Harvest, Emergency Food Shelf Network, crisis help lines, churches, employers, landlords, other families in our programs, and various other helping agencies. In 1984, PRISM developed the Elder Express Transportation program and in the first year provided 23 rides to seniors with the assistance of 13 volunteer drivers. For the past 18 years PRISM's transportation program has stretched itself in an attempt to meet the transportation needs of an increasing population of independently living seniors. In 2001, PRISM Express (formerly Elder Express) provided 10,751 rides to seniors, 12% (1,279) of these rides were provided to Brooklyn Center residents. This is a 7% increase over the year 2000. • 1 Support Services available to Brooklyn Center residents, as well to families living in Crystal, Golden Valley, New Hope, Plymouth, Robbinsdale, and families in transition: • Furniture: PRISM is a member of Bridging Inc. and through this partnership is able to provide families with furniture and household goods. Clients receive beds, tables, couches, dressers and other household items that are needed in setting up a new residency. 2001 Results: 10 Families PRISM Express: (formerly lder Express) provides rides to an resident living in Brooklyn Y P )p Y 9 n Y Center Crystal, Golden Valley, y, Hope, Plymouth, and Robbinsdale unable to meet their transportation needs through public or personal transportation. This program provides transportation to medical and dental appointments; spousal visits to hospitals /nursing homes, volunteer opportunities, and a variety f other personal errands. PRISM does not charge for this Y p g o t s service, but suggests a $5 donation per round trip to help cover some of the costs. No one is denied a ride if they are unable to make a donation. PRISM Express has increased steadily in p y s ce 1997 when we provided an average of 650 rides a month. Statistics continue to show that 75% of these riders' incomes are well below the poverty line, and 70% of the riders are age 80 and older. This service supports older, poorer seniors in their efforts to live with a sense of independence. A staff of five part-time drivers, 15 -20 volunteer drivers, and a part-time PRISM Express Manger supports PRISM Express Transportation. • 2001 Results: 7,635 Medical 1,203 Personal errands 895 Visits for spouses in nursing /hospital 1,018 Volunteering /Education /Social 10,751 Total Rides Clothina: The Thrift Shop is coordinated and maintained by volunteers who ensure the shop is stocked with quality clothing for the entire family. PRISM's Thrift Shop charges very nominal prices ($3 per bag) for clothing giving the customer an opportunity to provide quality clothing for their family while maintaining a sense of dignity. 100% of the revenue generated through sales is used to provide grants for families in need of financial help. Emergency "free" clothing continues to be available to families on a case -by -case basis. Winter coats and gloves are provided free of charge. 2001 Results: 802 Family serves Career Show In 2002, PRISM expanded its focus on providing business clothing to employed individuals. PRISM volunteers and staff developed a Career Shop, which is stocked with donations of new products such as nylons, purses, accessories, dress shoes, makeup, and other necessary items for working individuals. The shop also has a large supply of new and gently used business • clothing for men & women. These items are available at no -low cost to the working or soon -to- be working clients through a caseworker referral system. 2 Proiect Familv Car Proqram: PRISM provides reliable vehicles to qualifying families enabling them to maintain a job, get • their children to and from daycare, attend their children's school activities, and meet other necessary transportation needs. The family purchases a vehicle, which has been donated to PRISM, through monthly payments at 0% interest. PRISM offers families practical car maintenance skills to troubleshoot potential repairs. PRISM also educates and nurtures positive financial money management for families to support further development of self- sufficiency skills. 2001 Results: 26 Current loans 21 Loans paid in full 50 Vehicles donated 90% Payback Rate Emergency Assistance Services available to families living in Crystal, Golden Valley, New Hope, Plymouth, Robbinsdale, and families in transition: Homelessness Prevention Proqram: PRISM's Homelessness Prevention Program is executed through an application process. The families requesting emergency funds fill out an application and make an appointment with the caseworker. The caseworker assigned to the family investigates the information provided. PRISM must verify that the family does not qualify for emergency assistance funding through other government or private sources. The following criteria must be met before the loan is approved: • Family must be in good standing with their landlord or mortgage company. • • Payment plans must be attempted. • Family must be in a position to pay the next payment by the due date stated. • With the help of PRISM staff, family must develop an action plan to stabilize the financial situation in the family. 2001 Results: 245 Individuals 86 Families $654 = Average loan amt. Emerqencv Food Shelf: Emergency food bags provide a 10 -15 day supply of food for a family. This food supply consists of bread, fresh fruits and vegetables, milk, frozen meats and juices, and non- perishable foods. PRISM's food shelf has been restructured to provide a grocery store atmosphere in which families choose their own food products. This dignified manner of providing food to families has proven to better utilize our limited resources, while providing higher quality and quantity to families in need. 2001 Results: 5,884 Individual serves 2,024 Family serves 37 Average pounds per individual HUFE Scholarship Proqram: This program is designed for low- income families desiring a self - supporting life through post- secondary education and career training. PRISM awards 4 to 8 scholarships annually, 3 dependent on available funds. Scholarships provide grants to individuals for school related • expenses such as day care, books, transportation costs to and from college, etc. 2001 Results: 4 college students $1500 awarded Special Event/Holidav Proarams: 2001 Results: PRISM provides support to families to ensure they have the opportunity to enjoy family celebrations during special times of the year: ➢ December holiday food baskets 264 Families served ➢ Toys For Tots Christmas Program 455 Children served ➢ K -Mart Holiday Shopping for Kids (shop for their parents) 52 Children ➢ Thanksgiving food baskets 55 Families served ➢ School Supply Program 264 Children served ➢ Easter Basket Program 95 Children served ➢ Birthday Club 204 Birthday parties supplied Mentorinq Program: PRISM piloted a Mentor Program in 2000 -01 to train volunteers to assist our staff with the "walk alongside" model of casework. The training consists of 5 sessions over 5 weeks. The mentors and mentees are matched by PRISM staff and are expected to meet at least once, but not to exceed three times a month. Mentors attend monthly check -in meetings with PRISM staff. This program requires a one -year commitment from the mentor volunteers. • 2001 Results: 3 matches Emplovment & Financial Budoetina Counselina: Throughout PRISM's programming our staff work with job placement services, job - counseling services, and professional budget counselors to provide "free" support to the PRISM families needing advice and guidance in these areas. Job retention and future financial planning are vital in helping families to become self - supporting. 2001 Results: 62 Families— Budgeting 2001 Results: 25 Individuals — Employment Demographics of families PRISM serves: Income Organization Less than 50% of area median income 95% Between 50% - 80% of area median 5% income Between 80% - 100% of area median 0% income More than 100% of area median income 0 % Total 100% • 4 Ethnicity Organization American- Indian or Alaskan Native 2% • Asian or Pacific Islander 1 % Hispanic 3% White, not of Hispanic origin 46% Black, not of Hispanic origin 34% Other (specify): Russian 14% Total 100% Gender Organization Serve female population 62% Serve male population 38% Total 100% Age Organization 0 -17 years old 43% 18 -64 years old 39% 65 -older 18% Total 100% PRISM's organizational goals include: ➢ Creating a future where all people have the opportunity to have their needs met; • ➢ Providing quality, innovative, measurable programs that meet our clients needs ➢ Commitment to walk alongside every client we serve on his or her journey toward healthy self - reliance. Objectives for 2002 -03: • Revenue - Generating Programs — • PRISM Express — PRISM secured funding of $54,000 in monthly allocations to cover a portion of our deficit in this transportation program for 2002. In turn, PRISM Express will become a Dial -A -Ride for the cities of Golden Valley, New Hope, Crystal, Robbinsdale, eastern Plymouth, and Brooklyn Center to help the cities further address their transportation concerns for low- income families. • Project Family Car (PFC) — PRISM secured its broker's ,license enabling PRISM to maximize each vehicle donated to the program. This license allows PRISM to send to auction vehicles that are deemed unsuitable for the families in the PFC program. The repayment of loans from the families served, the auctioned vehicles, and a small percentage of grant support will develop this program into a self - supporting program by the end of 2002. • Mechanic's Program — PRISM is currently developing a business plan for "On the • Road Again," program designed to provide low cost vehicle repairs for families who are working for low wages. If implemented this program will be designed to offer 5 0% payment plans to ensure the continued employment of the family in need of the • vehicle repair in cases where without the payment option the family could not afford to keep their vehicle in working order. This program is an extension of PRISM's Project Family Car program and will be available for families living in Hennepin County who are referred by their community agency (example: CEAP in Brooklyn Center) or by Hennepin County emergency providers. Development of Fund Raising Department —There is a constant struggle between the time families need with our staff and the time PRISM can afford, thus we are constantly seeking new funding sources to continue providing the kind of service the families actually need. Development of Systematic Evaluation Process: - PRISM is focused on evaluating programming to ensure resources are being appropriately distributed amongst successful programs. The volunteers involved in the Measurement Team developed this system. The volunteer group, along with PRISM staff will perform on -going check -ups on data collected throughout 2002. The successful gathering and analysis of data will allow PRISM to document that we are making the best use of limited resources. 2. Explain the areas of expertise of the organization, including a description of the range of staff capability. Staffing structural change: In January of 2002, PRISM restructured its staff into a Management Team. The position of Director of Programs was eliminated and the current department managers were placed on a team to empower their role in developing their own • department as well as working together to advance PRISM's work as a whole. This change allowed PRISM to stretch its resources and energize its staff to take more ownership and responsible for the successful working of their department. The Management Team consists of the managers from PRISM's Project Family Car, PRISM Express, Volunteer Relations & Resources, and the Family Services department (food, financial assistance and holiday programs). This team of managers meet regularly with the Executive Director to discuss and implement policy and program improvements. Elizabeth Johnson, PRISM's Executive Director Elizabeth joined PRISM in November of 1995, and has held several positions at the agency during the past 6 years. In May of 1997, Elizabeth graduated with a degree in Social Work with an emphasis in Business Administration from the University of St. Thomas. November 15, 1997, Elizabeth was named PRISM's Executive Director. In April 1999, Elizabeth made the decision to return to her passion of program development and client work. During this time, the program staff was expanded and more comprehensive work with families was pursued. In August of 2001, PRISM Board of Directors once again asked Elizabeth to take on the leadership role of its Executive Director. Debi Copenhaver, PRISM's Project Family Car Manager Debi comes to PRISM from Feed My Children International where she was the Fundraising, Volunteer & Public Relations Administrator. Debi has extensive management background, excellent computer skills, and a deep compassion for people. Debi is responsible for the • daily management and interaction with vehicle donors, PFC participants, mechanics, and auction personnel. 6 Patrick Rowan, PRISM Express Manager Pat has management experience through Honeywell & Fund For Public Interest Research • corporations. Pat has managed large teams of people in fundraising campaigns while handling the administrative responsibilities associated with the campaigns. Pat is responsible for managing and creating ride schedules for 5 part-time paid drivers and 15 volunteer drivers, communicating with riders for transportation requests and concerns, implementing vehicle maintenance, and presenting the PRISM Express program to donors. Angela Cowan, Family Services Manager Angela has a degree in Social Work and extensive training in a variety of social service agencies. Most recently Angela worked at Ramsey County Community Corrections. Angela also holds various leadership positions within her church. She is compassionate and disciplined in her goal setting work with families. Angela is responsible for managing the relationship with landlords, working with the caseworker to ensure families are being attended to on a daily basis, and organizing holiday programs. Margaret M. McGuckion — Volunteer Relations / Resource Manager Margaret has an extensive knowledge of and has been instrumental in developing programs in social services in the Metro area. Margaret received her Bachelor of Science degree from the University of Minnesota, a Mini Masters from St. Thomas University, and still in progress Master of Arts in Leadership at Augsburg College. Her network connections have been a valuable asset to PRISM's expansion of donated products for families. Her people skills and passion for her work have nearly doubled PRISM's volunteer base since she began her "new" role as Volunteer / Resource Manager January 2002. • 3. Describe the target group for services of the organization. 9 9 p g Low to moderate - income families, elderly and those with disabilities 4. Describe how the organization is marketed, and to what geographical and demographical areas. PRISM has been in existence since 1972, and, in the same location since 1994. Consistency in our mission and services has lead to our visibility in the communities we serve. In addition, we have 18 member congregations and six cities referring families to us. In 2002, PRISM has been fortunate to be able to take a more aggressive approach to marketing our services due to the development of the following team of volunteers: Marketing Team — Volunteers consisting of a retired salesperson, a Vice President of Marketing, a realtor, an employee of a public relations firm, a promotional consultant and writer, and volunteers with computer graphic design skills. This group of volunteers is working together with PRISM staff to increase awareness of PRISM's work in the community to inform potential families with need of PRISM's services, as well as potential funding sources. PRISM focuses its marketing energy in the following communities we serve: Brooklyn Center • (Elder Express), Crystal, Golden Valley, New Hope, Robbinsdale and eastern Plymouth. 5. Discuss the methodology employed in measuring the effectiveness of the organization. • The evaluation of PRISM's ISM s work is done through gathering of statistical information. The following are tools the PRISM staff, clients, Board of Directors, Church Partner Board, funding entities, and partnering organizations use to analyze our work: i. Financial accounting per program ii. Statistical accounting per program iii. Goal Achievement forms iv. Client Database Reporting v. Volunteer Driven Follow -up Program vi. Client comment cards vii. Client success stories viii. Annual PRISM Express survey of riders. Samples attached from Brooklyn Center riders ix. Internal accountability system These qualitative and quantitative measuring tools enable PRISM to analyze actual data in program evaluation and program development as we prepare our program strategies for 2003. PRISM has also had the opportunity to work together with a group of volunteers focused on finding better ways to define and refine our work in the community. Measurement Team — Volunteers consist of a Vice President of Marketing, a CPA & • financial consultant, college instructor, two former PRISM board members, & a business consultant. This group of skilled volunteers began meeting with PRISM's Executive Director and PRISM's Family Services Manger on January 16, 2002 to organize the process of developing and /or identifying the measuring tools to evaluate our programming in a more advanced systematic manner. They will meet periodically throughout 2002 to oversee the gathering and reporting of statistical data. BUDGET Current Budget Yr. Requested Year - Actual Budget Yr. DOLLAR AMOUNT REQUESTED FROM CITY $10,000 $ 11,700 Cash portion - $482,361 $549,895 In -Kind portion - $275,000 $349,495 TOTAL ORGANIZATION BUDGET $ 757.361 $899.390 CITY AMOUNT AS % OF TOTAL BUDGET (Cash) 2% 2% % OF TOTAL BUDGET FOR OVERHEAD AND ADMINISTRATIVE COSTS Administrative: 10% Est. 9% Fund Raising: 7% Est. 6% • Program: 83% Est. 85% 8 6. List specific secured and anticipated sources of contributions available to the applicant. • PRISM active) seeks funding from businesses, y g us esses, community organizations, churches, and individuals, as well as organizes several fund raising events throughout the year. The following is a percentage chart of PRISM's revenue sources: Church Support 9% Municipalities 5% Civic Organizations 3% Foundations 9% Corporations 4% Program Revenue 9% Individuals 13% In -Kind Donations 46% Fundraisers 4% (Food, clothing, toys) 7. List all other funding organizations explored and the outcome. PRISM 2002 FOUNDATION /CORPORATION FUNDING Committed/ 2003 Received Reauestina Brooklyn Center $10,000 (PRISM Express) $11,700 City Governments $31,500 $50,000 Plymouth CDBG $4,000 (PRISM Express) $ 5,000 • SciMed $2,000 $ 5,000 Edina Realty Foundation $2,500 $ 4,000 Edina Realty Foundation $3,000 $ 4,000 Met Council $54,000 (PRISM Express) Increase based on 2001 rides FEMA $18,500 Emergency Food Shelf Network $3,700 Onan Family Foundation $6,000 Title IIIB Funding $8,400 (PRISM Express) Xcel Foundation $5,000 WCA Foundation $10,000 Tennant Foundation $2,500 Target Foundation $20,000 US BanCorp Foundation $10,000 General Mills Foundation $10,000 Park Nicollet Foundation $5,000 James R. Thorpe Foundation $5,000 Frenzel Foundation $1,500 Hewitt Foundation $3,000 Burdick Family Foundation $1,000 Elmer Anderson Foundation $3,000 Marbrook Foundation $5,000 • Otto Bremer Foundation $5,000 Whitney Foundation $5,000 Terhuly Foundation $2,000 9 8. List in -kind items requested from the City. • None 9. Describe use of all in -kind contributions, and include estimated value of each in- kind contribution. Clothing - $ 60,900 (Lbs. valued at $2 per /lb = $121,800 value) Food - $215,500 (Lbs. valued at $1 per /lb) Gifts (toys, supplies) - $ 73.095 (Value) TOTAL $349.495 10. a. Describe use of volunteers. Over the years PRISM has developed a base of more than 100 faithful volunteers who provide their time and energy in many of the following areas: food shelf, clothes closet, receptionist, office assistant, PRISM Express drivers, events, tax preparation, car care clinics, legal advocacy, etc. b. Describe how the use of volunteers affects or reduces your budget. Each year our volunteers donate aDDroximately 10.000 hours of service to PRISM, or the equivalent of 5 full -time employees. This currently saves our budget about $190,800 in salaries and benefits annually. This amount does not include the thousands of dollars • PRISM saves by establishing volunteer teams of expertise. The following are examples of these volunteer teams who have given of their time and expertise to advance PRISM's work in the community: Coordinator Team: Three (3) volunteers who manage the food shelf and the clothing distribution by training new volunteers, scheduling volunteer work, overseeing the inventory, and working directly with staff and families using the food and clothing areas. Marketing Team (defined under Question 4) Measurement Team (defined under Question 5) Computer Network Team Volunteers with computer technology experience created and manage PRISM's computer network. Fund Raising Teams Volunteers make up Friends of PRISM, which organizes four (4) fund raising events for PRISM, and the Golf Committee, which organizes the golf outing each year. PRISM could not do its work as efficiently or effectively without the volunteer support we receive from the community. • 10 11. Describe any proposed use of funds to be received from the City of Brooklyn • Center to pay wages, salaries, or benefits of employees of your organization. Program Budget Yr. Requested PRISM Express Year - Actual Budget Yr. Income for Transportation program. $ 81,160 $ 94,745 (Income amount includes Brooklyn Center funding) Expense for Transportation Program $119.892 $129,046 TOTAL (Net PRISM Express program Loss) ($38.732) ($34.301) PRISM calculates total wages for 6 part-time department staff (5 drivers, 1 office manager) at 61 % of the total expense. Staff of the PRISM Express program receives no benefits, as they are hired as part -time employees. The remaining 39% of the total budget include vehicle costs, equipment such as uniform and emergency phones, insurance, and program implementation costs. PRISM Express service in Brooklyn Center is averaging 12% from February 2000 to the present. This equals an approximate $15,486 (estimated for 2003) expense to provide service to Brooklyn Center. We are respectfully requesting $11,700 in funding for 2003. This amount is reflective of an anticipated 17% increase in service to Brooklyn Center as we increase our capacity to serve in 2003 through additional buses on the routes two days a week. • COMMUNITY NEED 12. Explain the community need for the proposed service. Since the second half of 1997, PRISM has enjoyed serving Brooklyn Center through our PRISM Express transportation service. According to the U.S. Census 2000, the elderly (65 years +) represent 15.4% (3.1 % increase since 1990) of the population in Brooklyn Center. In addition, a majority of the elderly population we serve are low- income and clearly have a need for our donation -based service. PRISM Express has seen the rate of rides refused increase from —37 per month in 2001 to a refusal rate of 97 rides per month during the first quarter of 2002. During the last quarter in 2001, we suggested that seniors needing transportation register a week in advance. Currently, PRISM Express' schedule is often full two to three weeks in advance. PRISM is actively seeking additional funding, which would allow PRISM to begin to meet an additional 62% of the known unmet transportation needs. PRISM Express specializes in addressing transportation requests for seniors that must be met during regular business hours when working family members might be unavailable to transport them. PRISM Express' priority is medical appointments and spousal visits to hospitals and nursing homes and no one is refused a ride for inability pay. • 11 13. Explain the community benefits including what you do for groups with special • needs in the proposed service (if applicable). PRISM Express does not actively promote providing transportation for those with special needs, however we do regularly do so. We define special needs as a rider with poor eyesight, limited hearing, health limitations, social limitations, and /or uses a walker, wheel chair, cane, or other support device to assist them with mobilization. As a result of the categories PRISM uses to define "special needs," 50.4% of PRISM riders have one or more of the above limitations making it necessary to provide more driver time to assist them during their transportation with our program. 14. Describe how Brooklyn Center benefits from the services needed. In fiscal 2000, PRISM brought 500 non - Brooklyn Center resident riders INTO Brooklyn Center businesses, up from 441 non - Brooklyn Center residents in 1999. Although the 2001 data for these statistic is not available at this time, it is clear that of the 10,751 rides (9,472 non - Brooklyn Center residents) approximately 11 % (based on previous year's records) had destinations to Brooklyn Center medical clinics, dental offices, Brookdale Center, local banks and beauty shops. In 2001, PRISM Express provided transportation services to 174 of Brooklyn Center's elderly population, a 39% increase, up from 125 in the year 2000. PRISM's PRISM Express gives independently living Brooklyn Center seniors a very reliable, • safe, and affordable transportation option. 15. a. Discuss possible alternative sources for those services available within the community. Private transportation services, buses, taxis, and Metro Mobility are each available to Brooklyn Center senior residents. b. Describe why those alternative services are not filling the current needs. Although we believe all transportation services genuinely try to do a professional job, there are differences. The private transportation services and cabs are generally able to come on short notice; however, they are very expensive, in particular, to those on a fixed budget and in the suburban area taxis can be unreliable as well. Metro Mobility, as we understand from our riders, has a reputation of being unreliable, and at times unsafe, for this vulnerable population. The process to access Metro Mobility can take up to 30 days to get into their system once a person registers, and then the rides are difficult to schedule and at times do not materialize. The MTC bus option is difficult for the elderly PRISM serves as they are often going to the doctor for severe health issues, such as dialysis, outpatient radiation, etc. Using the bus system under these circumstances is difficult and can often place them in a vulnerable • position with others that might desire to exploit their situation. 12 16. State the total numbers of people from all communities who participate or receive direct benefits, and describe how these numbers were determined. • PROJECTED TOTAL TOTAL SERVED TO BE SERVED LAST YEAR NEXT YEAR 10,226 (4,090 families) over 13,290 (currently experiencing 30% increase in service requests) This includes all the clients we serve in all case management programs and our PRISM Express riders. PRISM maintains computer records on every case we manage and every ride we provide. 17. a. State the numbers of residents from Brooklvn Center only who are served, and describe how these numbers were determined. PROJECTED TOTAL TOTAL SERVED TO BE SERVED LAST YEAR (2001) NEXT YEAR 174 residents /1,279 rides 242 residents /1496 rides Anticipate a similar rate of increase as in 2001 of new Brooklyn Center residents (38 %) registering with program. • Anticipate a 17% increase in those residents receiving transportation to medical and dental destinations. PRISM keeps computer records of all people who call us for an appointment to ride. b. What percent of the total residents served are from Brooklyn Center? PRISM Express had 1168 registered senior clients in 2001 (174 are from Brooklyn Center) representing 15% of our total clients and about 12% of the total number of rides provided by our PRISM Express program. ORGANIZATION NEED 18. What would be the consequences to your organization of not receiving the amount requested? PRISM Express expanded its transportation services to Brooklyn Center at the city's request to attempt to assist with the transportation need of its senior population. PRISM Express could not afford to continue its service to Brooklyn Center without a funding source to replace the dollars provided by the city. We feel it would be inappropriate to charge low- income • seniors the $11.15 per one -way ride it costs PRISM to provide this service. 13 The following supporting documentation must accompany this application. If any item is not enclosed, please explain why not. • Financial statement ent for the preceding fiscal year. Proposed budget for the upcoming fiscal year. Data (backup documentation) substantiating the need for this service in Brooklyn Center. (Survey sample from residents of Brooklyn Center — 12 out of the 41 returned) U Proof of nonprofit status. List of current Board of Directors. Job Descriptions and resumes of key personnel. 17 � Statistical or other data measuring effectiveness of the organization. .� �' - jj' � ' / oZ Signatke Date Title • • 14 www.mnSun.com• Who's Who in Your Business /Sun New Community/Sun y New spapers/Wednesday, March 27; 2002 7 13 Moons of Robbinsdale • A. C. Carlson • A. J. Floral • Abbey Carpet • Ace Hardware • Acordia • Acylin Design • ADC Foundation • All Paws Animal Hospital • Allianz Life Insurance Company • Almsted's Crystal Supervalu American Express Foundation • Anderson Floral • Anwatin Middle School • Armstrong High School • Armstrong Honor S6Qiety • Arnold Air Society • Ascension Lutheran Church • Associated Bank _ Minnesota • Bachman's Beautiful Savior Lutheran Church • Bemis Foundation • Benihana's of Golden Valley Berry Patch • BetShalom • Big Kids • Bob Evans Gift Shop • Boy Scouts • Brave New Workshop • Breadsmith • Bridging, Inc, Brookview Golf Course • Brownie Troop II • Bruegger's Bagels ' • Brunswick United Methodist Church • Bryn Mawr Presbyterian Church • Buffalo Wild Wings, Inc. • Byerly's • CA Benefits, Inc, • Caffe' Amore • Cake Box Calvary Center Cooperative • Calvary Lutheran Church of Golden Valley • Cancer Society • Cardell Florist • Carl's Tire and Auto • Carlson Wagonlit Travel • Central Lutheran School PT & FA • Chanhassen Dinner Theater Cheerful Givers • Chromatic Concepts • Church of Latter Day Saints • Church of the Good Shepherd • Church of the Open Door • Church World Service • Citizen's Independent Bank of Robbinsdale • City Lights Service Unit -G.S. City Looks Salon • City of Brooklyn Center o -City of Crystal • City of Golden Valley • City of New Hope • City of Plymouth • City of Robbinsdale • Colonial Acres • Cooper High School 9 Cooperating Fund Drive Cooper's Market Tire . Country Kitchen of New Hope • Courage Center • Covenant Manor • Covenant Retirement Communities • Creative Play- District #281 * Cross of Glory • Crystal Car Wash • Crystal Dairy Queen • Crystal Frolics • Crystal Lake Good Samaritan CSC Consulting • Cub Foods • Daisy Troop #2522 • Deltak • Den 11 Pack 205 • Donato's Floral • Dover Hills • Dunn Bros. Coffee • Dunwoody Fund of WCA Foundation i Edina Realty Foundation • Edina Skin Care Specialists Elim Lutheran • Emergency Foodshelf Network • Energy Product Sales • Estrellita Club • Evergreen Church • Evergreen Montessod • Exchange Charities • Express Communications • FE.M.A. • The Feinstein Family Fund • First Globe Trading First Presbyterian • Floral Affair • Food Perspectives • Franklin National Bank • Gannett Foundation • General Mills • General Mills Foundation • Golden Valley / New Hope MOMS Club • Girl Scouts • Golden Valley Arms Golden Valley Human Services Foundation • Golden Valley Industrial Building Association • Golden Valley Lionesses • GV Lion's Club • GV Lutheran Church • Golden Valley Seniors • Golden Valley Shopping Center • GV Women of Today GV Women's Club • Good Samaritan Nursing Home • Grande American Bus Sales, Incorporated • Gurley's Foods • The Guthrie Theater • Hackenmueller Meats • Hancock Fabrics e Haskell's • Had Financial Corporation Hewitt Associates Foundation • Hoglund Rowers Holiday Store #130 • Holmberg Co. Holy Name • Holy Nativity Lutheran Church OUR THANKS Holy Trinity Lutheran Church • Honeywell Hope Alliance Chapel • Hope Lutheran Church House of Hope • Hull Company • IBM Hunger Solutions MN • Hutchinson Technology IDDS • Illusion Theatre • Inspec, Inc. Intermediate #287 • Intraco, Incorporated to all who generously supported PRISM in the 2000 -2001 season, including all of the J.C, Penny Salon • Jake & The Phocylls Jake's Sports Cafe • James R. Thorpe Fndtn organizations listed here. Please return the favor by supporting these community businesses Kairos Lutheran Community Church Katherine Curren Elementary School Kathy's Gingerbread House • KLH King of Grace Lutheran Kiwanis Club PRISM is a diversified social service agency offering programs that serve families living in the communities of Knights of Columbus • Lakeview Elementary Language Immersion School • Lathrop Paints Brooklyn Center, Crystal, Golden Valley, New Hope, Plymouth, and Robbinsdale. Lawson Software • LeasTrans • Lifeworks Lions Club of NE Minneapolis • Lunds Lutheran Brotherhood - Branch No. 8350 Lyndale Garden Center • M.A. Mortenson Co. Our Mission: To walk alongside families by providing support -based programs that encourage self- sufficiency. Madsen Rural •Mama Donato's Restaurant Many Hands •Marquette Bancshares, Inc, Marquette • MeadowBrook Elementary e Banks •MeadowBrook P.T.O. MeadowBrook Girl Scouts • Merwin Drug Case Management (Family Support) PRISM Express Transportation Employment & Financial Counseling Mervins • Medica • Metropolitan Council Emergency Financial Assistance Mentoring Classes/Workshops Hand Up For Education (Scholarships) Me Emergency Food Shelf Project Family Car (Henn. County -wide) Other support and referrals Michael Foods • Mpls Institute of Art Microsoft • Mpls Clinic of Neurology, Ltd. Thrift Store & Clothing Assistance Kid's Birthday Club Mpls Elk Lodge #44 •Minnesota Vikings MN Food Shelf Association •Minnesota Life Minnesota Timberwolves • Minnesota Twins Minnetonka Clipp -Tones Barbershop Quartet If you would like to volunteer, donate products, contribute financially or find out more about how MN MGT Register • The Minnesota Zoo Moore North America, Inc. • New Hope Lions PRISM serves your community, please cWI us at (763) 529 -1350. Mom's Club - Golden Valley • Northwest YMCA Mom's Club of Plymouth - East • North Clinic Mount Olivet Lutheran Church of Plymouth National Council of the Churches ro Christ PRISM New Hope Crime Prevention • Noble Elementary New Hope Duo Duo Daze • Off- Broadway New Hope Police Assn • NW YMCA Voyagers New Hope Women of Today •Organic Steel PEoplE RESpondiNq IN Social MiniSfl y Northridge Care Center • Oak Grove Church North Memorial Community Foundation North Memorial Health Care • Omnitool, Inc North Memorial Women's Center • Northern Lights Sons of Norway • Northern States Power • Norwest Bank, Minnesota, N.A • NW Community Television • Old Country Buffet of Crystal • Old Log Theater • Olivet Baptist Church Olivet United Methodist Church • Onan Family Foundation • Order of the Eastern Star • Paddock Labs • Papa Murphy's * Park Valley Catholic School • Parkinson Association • Parkview Elementary Schools Parkway UCC • Pentil Paul Simon Agency • People in Business Care • Pepper Tree Hair Design • Perkins Family Restaurant • Personnel Decisions i Pilgrim United Methodist Church • Phase North • Pilgrim's Guild of Robbinsdale U.C.C. • Pizza Hut - Crystal Pizza Hut - New Hope • Plymouth Fire Department • Plymouth Fire Open House • Plymouth HRA • Plymouth Playhouse • Plymouth Presbyterian Church • Preferred One • Preferred One Aministrative Services • Prudential Foundation OBF • Qwest • QwestDex • Radisson Hotel • Rainbow Foods • Robbinsdale Chamber of Commerce • Robbinsdale Dist. #281 Schools • Robbinsdale Fire Open House • Robbinsdale Lion's Club • Robbinsdale Spanish Immersion Robbinsdale United Church of Christ • Robbinsdale Whiz Bang Days • Robin Drug Corp, • Rotary Club of Crystal, New Hope, Robbinsdale • Rotary Club of Golden Valley • Rotary Club of Mametonkv`Pfymouh • Rockford Road Chiropractic • Ruth's Circle Sandburg Middle School • Sandcon, Inc. • Sandy K's Framing • Sarah Circle - Holy Nativity • Saturn of Brooklyn Park • Saturn of Golden Valley • Savannah Development • Schuler Shoes • Schweigert Meats • Science Museum of MN Second Chance For Life Foundation • Second Harvest • Signal Bank • Simon Delivers • Sipe's Car Care Center • Society of Women Engineers • Spirit of Hope * St: Parish Community • St. Margaret Mary Catholic Church St, Mary of the Lake • St. Mary's Neighbor to Neighbor • St, Therese Tenants Assn. • Star Exhibits • Stillwater Depot • Straights Concessions • Summit School of Dance • Sunny Hollow Elementary School • Sunset's of Wayzata Superior Ford, Inc. • Suburban Republican Women • Target Foundation • Target Greatland • Target SuperStore • Taystee Bakery • TCF National Bank - .Robbinsdale • TCF National Bank Minnesota • Teacher Federal Credit Union Technical Learning Center • Tennant Foundation • Terhuly Foundation • The Marsh of Minnetonka • The Vine • Tin;ey Grill • Toys For Tots • Trinity Church • Twin West .Chamber • US Bancorp Foundation • US West Telephone Pioneers United Health Care • United Parcel Service • United States Postal Service • United Way of the Midlands • Unity Christ Church • Universal Color, Inc. • US Bank at Byerly's • US West Foundation • Valley Bread Company • Vescio's Valley Community Presbyterian Card Club • Valley Community Presbyterian Church • Valley, Mills Bakery • Valley of Peace Lutheran • Value Village of New Hope • Velocity Express o. Vision Twin Cities • Volkart/May &Associates Volunteers of America • Wallace, Lokhorst & Co,, LTD. • We. Care About Kids!_ WeIIs. Fargo.Bank • Werner Chiropractic: i! West-Metro Fire /Rescue • Westwood Church -:Working- Families, Inc. • �Wuollet's Bakery • -XCEL Energy Fndtn Zachary Lane Elementary School • Over 1,700 individual donors, too numerous to list, but deeply appreciated a' We apologize to any donor we have inadvertently left off this list —your contributions are essential and deeply appreciated PRISM 1602 Profit and Loss February 2001 through January 2002 Feb '01 -Jan '02 Ordinary Income /Expense Income 4000 • Member Church Pledges 39,602.55 4020 • Member Church Other Giving 35,492.89 4030 Non- Member Church Gifts 2,201.10 4040 • Corporate /Business 32,532.03 4050 • Organizations 23,088.17 4060 • Individuals 108,432.38 4070 • Fundraisers 30,201.34 4090 • Municipal Grants 45,000.00 4110 • Foundations /Grants 73,989.96 4210 • Memorial Fund - Fin Assistance 1,200.00 4220 • Non -Cash Food Donations 238,101.00 4225 • Non -Cash Clothing Donations 43,945.65 4230 • Non -Cash Toy Donations 111,224.00 4240 • Thrift Shop Revenue 1,858.42 4310 • North Memorial Funds 6,282.00 4320 • PRISM Express Donations 18,382.93 4325 • EE Fund Raising 20,884.00 4905 • Project Family Car Donations 100.00 4910 • Family Car - Loan Proceeds 30,338.75 4950 • Vehicle Contributions 12,502.00 4990 • Family Car- Loan Losses - 18,579.50 4999 • Uncategorized Income -61.78 Total Income 856,717.89 • Expense 6560 •Payroll Expenses 0.00 6999 • Uncategorized Expenses 0.00 8010 • Cleaning /Maintenance 569.76 8020 • Building Rent 18,600.00 8030 • Heat 3,953.99 8040 • Electricity 6,837.95 8100 • Salaries 262,393.53 8110 • Payroll Taxes 20,165.21 8115 • Payroll Expense 1,631.09 8120 • Health Insurance Expense 15,317.25 8130 • Workmen's Compensation 2,153.02 8200 • Office Supplies 3,530.66 8210 • Refreshment Supplies 1,421.53 8220 • Advertising 482.90 8230 • Memberships 1,183.50 8240 • Postage & Shipping 6,249.34 8250 • Equipment Rental & Maintenance 2,254.95 8260 • Minor Office Equipment 410.91 8270 • Waste Removal 1,119.21 8280 • Printing & Publications 3,678.96 8290 • Audit & Consulting 4,534.28 8300 • Telephone 8,396.03 8310 • Conferences & Training 247.90 8320 • Fund Raising 5,680.66 8330 • Volunteer Awards & Recognition 785.11 8340 • Bank Service Expense 646.12 8345 • Staff gifts 752.91 8400 • NW Financial Assistance 0.00 8410 • PRISM Financial Assistance 7,042.06 8415 • Financial Assistance - Other 84.05 8430 • Food Purchases 10,773.03 • 8440 • Toy Purchases 142.91 8445 • School Supply Purchases 367.52 8450 • Non -Cash Food Distribution 241,218.00 8460 • Non -Cash Clothing Distribution 30,599.00 8470 • Non -Cash Toy Distribution 97,052.00 8480 • Scholarships 1,562.18 Pagel PRISM 03/02 Profit and Loss February 2001 through January 2002 Feb '01 - Jan '02 8485 • Misc Program Costs 2,115.74 8490 • Family Car - Vehicle Repair 6,202.31 8491 • Family Car - Credit Reports 245.00 8500 • Gasoline 10,287.21 8510 - Mileage 89.32 8520 • Vehicle Maintenance 6,669.41 8525 • Vehicle License 296.50 8530 - Vehicle Insurance 4,102.66 8555 • Miscellaneous Expense 304.00 Total Expense 792,149.67 Net Ordinary Income 64,568.22 Other Income /Expense Other Income 4.400 • Interest Income 56.13 4410 • Miscellaneous Income 120.00 4420 • Unrealized gain on investment 17.14 Total Other Income 193.27 Other Expense 8700•Insurance 4,550.24 8720• Interest Expense 1,354.34 Total Other Expense 5,904.58 • Net Other Income - 5,711.31 Net Income 58,856.91 • Page 2 PRISM 0/02 Budget Overview February 2002 through January 2003 Feb '02 - Jan '03 Ordinary Income /Expense Income 4000 • Member Church Pledges 50,000.00 4020 • Member Church Other Giving 36,820.00 4030 • Non - Member Church Gifts 5,000.00 4040 • Corporate /Business 30,000.00 4050 - Organizations 20,000.00 4060 • Individuals 110,000.00 4070 • Fundraisers 30,000.00 4090 • Municipal Grants 43,000.00 4100 • United Way Training Funds 1,200.00 4110 • Foundations /Grants 71,500.00 4210 • Memorial Fund - Fin Assistance 905.00 4220 • Non -Cash Food Donations 215,500.00 4225 • Non -Cash Clothing Donations 60,900.00 4230 • Non -Cash Toy Donations 73,095.00 4240 • Thrift Shop Revenue 3,025.00 4310 • North Memorial Funds 6,680.00 4320 • PRISM Express Donations 20,000.00 4325 • EE Fund Raising 56,365.00 4906 • Car Auction Income 21,600.00 4910 - Family Car- Loan Proceeds 43,800.00 Total Income 899,390.00 Expense • 8010 • Cleaning /Maintenance 800.00 8020 • Building Rent 19,200.00 8030 • Heat 5,340.00 8040 • Electricity 6,480.00 8100 • Salaries 293,500.00 8110 • Payroll Taxes 24,300.00 8115 • Payroll Expense 1,440.00 8120 • Health Insurance Expense 22,500.00 8130 • Workmen's Compensation 2,000.00 8200 • Office Supplies 3,000.00 8210 • Refreshment Supplies 1,200.00 8220 • Advertising 392.00 8230 • Memberships 1,120.00 8240 - Postage & Shipping 5,660.00 8250 • Equipment Rental & Maintenance 1,500.00 8260 • Minor Office Equipment 252.00 8270 • Waste Removal 1,200.00 8280 • Printing & Publications 6,000.00 8290 • Audit & Consulting 4,000.00 8300 • Telephone 7,260.00 8310 • Conferences & Training 1,200.00 8320 • Fund Raising 5,000.00 8330 • Volunteer Awards & Recognition 1,040.00 8340 • Bank Service Expense 300.00 8345 • Staff gifts 300.00 8400 • NW Financial Assistance 4200 • NWH Financial Assistance - 46,050.00 8400 • NW Financial Assistance - Other 46,050.00 Total 8400 • NW Financial Assistance 0.00 8410 - PRISM Financial Assistance 24,000.00 8430 • Food Purchases 17,400.00 8445 • School Supply Purchases 500.00 • 8450 Non -Cash Food Distribution 215,500.00 8460 Non -Cash Clothing Distribution 60,900.00 8470 • Non -Cash Toy Distribution 73,095.00 8480 • Scholarships 3,000.00 8485 • Misc Program Costs 120.00 8490 • Family Car - Vehicle Repair 12,000.00 Pagel i PRISM 0/02 Budget Overview February 2002 through January 2003 Feb '02 - Jan '03 8491 • Family Car - Credit Reports 600.00 8492 • Family Car - Transfer Fees 3,600.00 8493 • Family Car- Insurance 10,000.00 8500 • Gasoline 11,290.00 8510 • Mileage 276.00 8520 • Vehicle Maintenance 6,000.00 8530 • Vehicle Insurance 7,250.00 8550 • Vehicle Depreciation 15,996.00 Total Expense 876,511.00 Net Ordinary Income 22,879.00 Other Income /Expense Other Expense 8700•Insurance 5,010.00 8715 • Depreciation Expense 1,980.00 8720 • Interest Expense 1,200.00 Total Other Expense 8,190.00 Net Other Income - 8,190.00 Net Income 14,689.00 • • Page 2 C r • 2001 TRANSPORTATION SURVEY PRISM EXPRESS 1. Do you feel this service is important in assisting you to remain independent? Yes No 2. Abo ut how many times per month do you use this service, on average? ) – 3 times 4 – 6 times 7 or more times 3. Do you use PRISM's transportation for: k , Most of your transportation needs. 1 MSome of your transportation needs. Few of your transportation needs. 4. In the last year, how many times were you unable to get a ride from this transportation service when you needed it? Zero r< 1 – 2 3 – 4 5 or more N, 5. When you call for a ride, is the person who schedules the ride helpful and courteous? � / � Usually Seldom Never 6. Is the van or bus driver courteous and helpful? 1 Tt�,Iways Usually Seldom Never 7. Is the van or bus close to being on time? Always Usually Seldom Never 8. Do you feel that the van and bus drivers drive safely? Yes No - rj4A 9. Please tell us which city you live in. 10. If you could change one thing about this program, what would you like it to be? • 0k( Thank you for participating in this survey! • 2001 TRANSPORTATION SURVEY PRISM EXPRESS 1. Do you feel this service is important in assisting you to remain independent? Yes No 2. About how many times per month do you use this service, on average? �— 1 — 3 times 4 — 6 times 7 or more times 3. Do you use PRISM's transportation for: Most of your transportation needs. Some of your transportation needs. Few of your transportation needs. 4. In the last year, how many times were you unable to get a ride from this transportation service when you needed it? _ Zero 1-2 3-4 5 or more 5. When ou call for a ride is the person who schedules Y p edu es the ride helpful and courteous? Always Usually Seldom Never • 6. Is the van or bus driver courteous and helpful? Always Usually Seldom Never 7. Is the van or bus close to being on time? Always Usually Seldom Never 8. Do you feel that the van and bus drivers drive safely? Yes No 9. Please tell us which city you live in. J io. If you could change one thing about this program, what would you like it to be? �ij AZ -G�, �� ,!a--E'- C/��tl,• ..A�(;��.1 r�.�a � � a .a9 -�.� �'h `i�� ,.c�,�' %z�I)7�C_.F' � , U • Thank you for participating in this survey! 0 2001 TRANSPORTATION SURVEY PRISM EXPRESS 1. Do you feel this servic& is important in assisting you to remain independent? /-1 Yes No 2. About ow many times per month do you use this service, on average? 1— 3 times 4— 6 times 7 or more.times 3. Do you use PRISM's transportation for: Most of your transportation needs. Some of your transportation needs. Few of your transportation needs. 4. In the last year, how many times were you unable to get a ride from this transportation service when you needed it? Zero 1— 2 3-4 5 or more 5. When you call for a ride, is the person who schedules the ride helpful and courteous? Always Usually Seldom Never • 6. Is the van or bus driver courteous and helpful? - Always Usually Seldom Never 7. Is the van or bus close to being on time? Always Usually Seldom Never 8. Do you feel that the van and bus drivers drive safely? A ----" Yes No 9. Please tell us which city you live in. io. If you could change one thing about this program, what would you like it to be? U • Thank you for participating in this survey! • 2001 TRANSPORTATION SURVEY PRISM EXPRESS 1. Do you feel this service is important in assisting you to remain independent? Yes No 2. About how many times per month do you use this service, on average? /` 1 — 3 times 4 — 6 times 7 or more times 3. Do you use PRISM's transportation for: Most of your transportation needs. Some of your transportation needs. Few of your transportation needs. 4. In the last year, how many times were you unable to get a ride from this transportation service when you needed it? 1 - 'Zero 1-2 3-4 5 or more 5. When you call for a ride, is the person who schedules the ride helpful and courteous? Always Usually Seldom Never • 6. Is the van pr bus driver courteous and helpful? __/ Always Usually Seldom Never 7. Is the van or bus close to bei g time? Always Usually Seldom Never 8. Do you feel that the van and bus drivers drive safely? _ZYes No 9. Please tell us which city you live in. io. If you could change one thing about this program, what would you like it to be? • Thank you for participating in this survey! • 2001 TRANSPORTATION SURVEY PRISM EXPRESS 1. Do you feel this service is important in assisting you to remain independent? Yes No 2. About how many times per month do you use this service, on average? 1- 3 times 4- 6 times 7 or more times `"T -y � rtranspotation 3. Do ou use PRISM's trans ort ti =n for: ost of ou needs. Y P Y Some of your transportation needs. Few of your transportation needs. 4. In the last year, how many times were you unable to get a ride from this transportation service when you needed it? Zero 1-2 3-4 5 or more 5. When you call for a ride, is the person who schedules the ride helpful and courte us? Always Usually Seldom Never • 6. Is the van or bus driver courteous and helpful? -)C- Always Usually Seldom Never 7. Is the van or bus close to being on time? Always Usually Seldom Never 8. Do you feel that the van and bus drivers drive safely? /� Yes No 9. Please tell us which city you live in. io. If you could change one thing about this program, what would you like it to be? • Thank you for participating in this survey! • 2001 TRANSPORTATION SURVEY PRISM EXPRESS 1. Do you feel this service is important in assisting you to remain independent? Yes No 2. About how many times per month do you use this service, on average? 1 — 3 times 4 — 6 times 7 or more times 3. Do you use PRISM's transportation for: Most of your transportation needs. Some of your transportation needs. Few of your transportation needs. 4. In the last year, how many times were you unable to get a ride from this transportation service when you needed it? Zero 1-2 3— 4 5 or more 5. When you call for a ride, is the person who schedules the ride helpful and courteous? Always Usually Seldom Never • 6. Is the van or bus driver courteous and helpful? Always Usually Seldom Never 7. Is the van or bus close to being on time? Always Usually Seldom Never 8. Do you feel that the van and bus drivers drive safely? Yes No 9. Please tell us which city you live in. `cC����O� �1 v io. If you co uld change one thing about this this program, what would you like it to be? i r /h f i r rcCkux'e sao< • Thank you for participating in this survey! • 2001 TRANSPORTATION SURVEY PRISM EXPRESS 1. Do you feel this service is important in assisting you to remain independent? Yes No 2. About how many times per month do you use this service, on average? _ 1 — 3 times 4 — 6 times 7 or more times 3. Do you use PRISM's transportation for: Most of your transportation needs. Some of your transportation needs. Few of your transportation needs. 4. In the last year, how many times were you unable to get a ride from this transportation service when you needed it? Zero 1-2 3-4 5 or more 5. When you call for a ride, is the person who schedules the ride helpful and courteous? Always Usually Seldom Never . 6. Is the van or bus driver courteous and helpful? Always Usually Seldom Never 7. Is the van or bus close to being on time? Always Usually Seldom Never .. f 8. Do you feel that the van and bus drivers drive safely? Yes No 9. Please tell us which city you live in.�1 io. If you could change one thing about this progra what would you like it to be? • Thank you for participating in this survey! • 2001 TRANSPORTATION SURVEY PRISM EXPRESS 1. Do you feel this s a is important in assisting you to remain independent? ervi I Yes No 2. Abou i'how many times per month do you use this service, on average? 1 - 3 times 4 - 6 times 7 or more times 3. Do you use PRISM's transportation for: Most of your transportation needs. ,- Some of your transportation needs. —� Pew of your transportation needs. 4. In the last year, how many times were you unable to get a ride from this transportation service when you needed it? Zero �'� 1-2 3-4 5 or more 5. When you call for a ride, is the person who schedules the ride helpful and court e us? Always Usually Seldom Never • 6. Is the f va "h or bus driver courteous and helpful? Always Usually Seldom Never 7. Is the v -'n or bus close to being on time? Always Usually Seldom Never f 8. Do you feel that the van and bus drivers drive safely? i' Yes No 9. Please tell us which city you live in. Jb ti cv io. if you could change one thing about this program, wh would you like it to be? • Thank you for participating in this survey! • 2001 TRANSPORTATION SURVEY PRISM EXPRESS 1. Do you feel this service is important in assisting you to remain independent? Yes No 2. About how many times per month do you use this service, on average? 1 — 3 times 4 — 6 times 7 or more times 3. Do you use PRISM's transportation for: k- Most of your transportation needs. Some of your transportation needs. Few of your transportation needs. 4. In the last year, how many times were you unable to get a ride from this transportation service when you needed it? Zero / 1-2 3-4 5 or more 5. When you call for a ride, is the person who schedules the ride helpful and courteous? Always Usually Seldom Never • 6. Is the van or bus driver courteous and helpful? _),< Always Usually Seldom Never 7. Is the van or bus close to being on time? Always Usually Seldom Never 8. Do you feel that the van and bus drivers drive safely? Yes No 9. Please tell us which city you live in. io. If you could change one thing about this program, what would you like it to be? • Thank you for participating in this survey! • 2001 TRANSPORTATION SURVEY PRISM EXPRESS 1. Do you feel this service is important in assisting you to remain independent? Yes No 2. About how many times per month do you use this service, on average? 1 — 3 times 4 — 6 times t�' 7 or more times 3. Do you use PRISM's transportation for: Most of your transportation needs. --- Some of your transportation needs. Few of your transportation needs. 4. In the last year, how many times were you unable to get a ride from this transportation service when you needed it? Zero 1-2 ,/ 3-4 5 or more 5. When you call for a ride, is the person who schedules the ride helpful and courteous? __Z Always Usually Seldom Never • 6. Is the van or bus driver courteous and helpful? _jZ Always Usually Seldom Never 7. Is the van or bus close to being on time? _, Always Usually Seldom Never 8. Do you feel that the van and bus drivers drive safely? / Yes No 9. Please tell us which city you live in. 1">rc� �, rC I � a V F 0T t - - io. If you could change one thing about this program, what would you like it to be? I_ A ( C f) C n AT"r LE v 1 Tr) Be lq b fa ' - rr) r (pia le \A )Af.j� - ) n! ( "; IrawrYc 7 n)c • Thank you for participating in this survey! • 2001 TRANSPORTATION SURVEY PRISM EXPRESS 1. Do you feel this servire is important in assisting you to remain independent? Yes No 2. About how many times per month do you use this service, on average? 1 - 3 times 4 - 6 times 7 or more times �WS� Vd C� 3. Do you use PRISM s transportation for: Most of your transportation needs. V Some of your transportation needs. Few of your transportation needs. 4. In the last year, how many times were you unable to get a ride from this trans p rtation service when you needed it? Zero 1-2 3-4 5 or more 5. When you call for a ride, is the person who schedules the ride helpful and co rte s? UT Always _ Usually Seldom Never • 6. Is the van or bus driver courteous and helpful? Always Usually Seldom Never 7. Is the van or bus close to being on time? Always Usually Seldom Never 8. Do you feel that the van and bus drivers drive safely? Yes No 9. Please tell us which city you live in. ��- �, �, J f°�' �� ,� C—i -�� j�-- io. if you could change one thing about this program, what would you like it to be? i • Thank you for participating in this survey! • 2001 TRANSPORTATION SURVEY PRISM EXPRESS 1. Do ou feel this service ice is important in assisting you to remain independent? 9Y p , / Yes No 2. About how many times per month do you use this service, on average? �/ 1 — 3 times 4 — 6 times 7 or more times 3. Do you use PRISM's transportation for: Most of your transportation needs. Some of your transportation needs. Few of your transportation needs. 4. In the last year, how many times were you unable to get a ride from this transportation service when you needed it? J Zero 1-2 V 3— 4 5 or more 5. When you call for a ride, is the person who schedules the ride helpful and courteous? Always Usually Seldom Never • 6. Is the va n-or bus driver courteous and helpful? Always Usually Seldom Never 7. Is the van or bus close to b ng on time? Always > Usually Seldom Never 8. Do you feel that the van and bus drivers drive safely? V Yes No 9. Please tell us which city you live in.�n��� io. If you co change one thing about this program, what would you like it to be? ��-�, ./,��� �i�e1 ii`� h min , /i � ��( - � .���/�,kJ•���_ ,r z.� ✓_ �� !' �' Gk.�.D/ /,Gig .P� G�/ /t�st� � /�✓' - =� ��'.s�.i_ /s�tL - '..� /� ii ilioi n . Cf Thank you for participating in this survey! f^ 9 Y • 2001 TRANSPORTATION SURVEY PRISM EXPRESS 1. Do you feel this service is important in assisting you to remain independent? Yes No 2. About how many times per month do you use this service, on average? 1 — 3 times 4 — 6 times 7 or more times 3. Do you use PRISM's transportation for: Most of your transportation needs. Some of your transportation needs. Few of your transportation needs. 4. In the last year, how many times were you unable to get a ride from this transportation service when you needed it? Zero . k` 1-2 3-4 5 or more 5. When you call for a ride, is the person who schedules the ride helpful and courteous? Always _ Usually Seldom Never • 6. Is t e van or bus driver courteous and helpful? Always Usually Seldom Never 7. Is the van or bus close to be' g on time? Always Usually Seldom Never 8. Do you feel that the van and bus drivers drive safely? r Yes No 9. Please tell us which city you live in. io. If you could change one thing about this program, what would you � like it to be? & C i T'-- • Thank ou for participating in this survey! Y P P 9 Y • Internal Revenue Service Department of the Treasury District Director _ Person, to Contact: tU;ir:? '1'ele.ohane Nu ,,,l1el: PEOPLE RESPONnING IN SOCIAL ?- 800 - " 29 - 1040 MINISTRY .37' 'TOLEDO AVENUE NO 902 Ro1,d1.N5DALE, MN 54422 -2002 Refer Reply to: 96 -0663 Date: January 3, 1996 RE E=rMPT STATUS EIN: 41- 1442049 This is in response to the letter, dated December 26. 1995, regarding your status as an cre3nizatinn exempt from Federal income tax. Our records indicate that a ruling letter was issued in September 1993, .granting your organization an exemption from Federal income tax under the provisions of Section S01(c)(3) of the Internal Revenue Code of 1954. Our records also indicate that your ergaiiiZaLiun is not a privatc • foundation but one that is described in Section 509(a)(1) & 170(b) (1) (A) (vi) ur tlzc Internal Revenue Codc. Contributions madQ to you are dednnt i 1, 1 a by donors in computing their taxable incom in the manner and to the extent provided in Section 170 of the Internal Revenue Code. If your grass receipts each year are norm&lly $25,000 or more, you are required to file Form 990, Rct;irn of Urganizations Exempt fzcirn Fu�umc tax by the fifteenth day of the fifth month after the end of your annual ac;evuutiug period. You ?-re not required to fill Federal income tsy returns unless you are subject to the tax on unrelated business income under Section 511 of the Code, If you are subject to this tax, you must file L't1 itic tax return on F- 990 -T. If any cuescion arises with respect to your status Iui Fcdce al i,SCome taz purncs es, ycu may use this letter as evidence of your exemption,. This is an advisory letter, �incereiy yours. Bobby Z. Scott District Director • PRISM EXECUTIVE BOARD OF DIRECTORS, Dave Anderson Mark Thompson 2949 Hampshire Ave. N. 3749 Hillsboro Ave. N. Crystal, MN 55427 New Hope, MN 55427 -1610 (763) 544 -7195 (763) 593 -0871 (David B. Anderson Onotes. mdor. state. mn. us) (thom3749(cDaol.com) Lyndon Carlson m George Walker 8216 — 35 Ave. N. 1350 Skyline Dr. Crystal, MN 55427 -1936 Golden Valley, MN 55422 (763) 541 -0525 (763) 588 -6836 (651) 296 -4255 — work (aeoraeandterrveattbi.com) 0vndoncar1son65)attbi.com) Carol Doten 440 Valleywood Cir. Golden Valley, MN 55422 (763) 545 -4045 (763) 591 -6392 — work (cdotenea.edinarealty. com) Diane Juul • 3615 Wedgewood Ln. N. Plymouth, MN 55441 (763) 550 -0858 (hrdmie.earthlink.net) Ellen Lindseth 12050 48"' Ave. N. Plymouth, MN 55442 (763) 744 -0267 (612) 875 -0383 — cell (elindseth(abattbi.com) Laun Sanderson 1443542 nd Ave. N. Plymouth, MN 55446 (763) 553 -7850 (LaunsandOaol.com) Mary Ann Tellers 7445 W. Franklin Ave. St. Louis Park, MN 55426 (952) 544 -6907 • Last updated on 4/03/02 I Elizabeth M. Johnson, LSW 10225 Marshview Circle Champlin, MN 55316 Work 763 - 529 -1350 Home 612 - 986 -8034 • Objective To obtain a position in which my social work skills and supervisory skills can be utilized to positively impact partnering agencies, staff, and families while making a difference in the community. Work experience 1995 - Present People Responding In Social Ministry Golden Valley, MN Executive Director Began as Social Work intern in 1995 and have been promoted to various agency positions (Foodshelf Coordinator, Program Manager, Executive Vice President, Executive Director). Duties include, but are not limited to the following: • Intake and assessment of clients, recruiting and training volunteers, program development and implementation, organizational financial control and analysis using Quickbooks software, creating and overseeing annual organizational budgets, submitting foundation grants for agency programs, assisting with annual audit, development of agency publications, hiring and when necessary, discipline and termination of agency staff. • Networking with other community service providers through advocacy, mediation, joint program projects, and working committees. • Planning and participating in fund raising, training, and informational presentations for agency board, staff, volunteers, churches, civic organizations, schools, businesses, and various other PRISM current and potential supporters. • Training of staff and volunteers to utilize computer programs, as well as oversee the on -going maintenance and trouble- shooting computer concerns of the agency. 1993-1995 North Hennepin Community College Brooklyn Park MN • Computer Lab Assistant ■ Assisted students and college faculty with computer hardware and software concerns. Computer software included: WordPerfect, Lotus 123, Pascal, Quattro Pro, Excel, MS Word, Powerpoint, Access, various graphic and spreadsheet software. Academic Counselor Assistant • Assisted students and college faculty with developing individualized academic plans during orientations for new students and probationary workshops for struggling students. Education 1995-1997 University of Saint Thomas St. Paul MN Bachelor of Arts • Graduated Summa Cum Laude in Social Work studies with a strong emphasis in Business Administration 1992-1995 North Hennepin Community College Brooklyn Park MN Associate of Arts • Graduated with academic honors having a strong emphasis in Business Volunteer Bridge For Runaway Youth - Intern counselor experience Home Free - Battered Women's advocate Phi Theta Kappa - Elected Service Chair - Planned community outreach projects WHISPER - House aide at drop -in center for women used in prostitution Church of the Open Door - Program and curriculum planner, teacher, group leader Interests and Enjoy reading, water sports, biking, tennis, and racketball • activities References Upon Request PRISM ExpTesS Transportation Manager • Position : Manager, PRISM Express Transportation Functions: Responsible for daily operations of PRISM Express Reports to: PRISM's Executive Director Responsibilities: A. PRISM Express Daily: ❖ Manages PRISM Express rider reservations, response & scheduling system Maintains current files and accurate records — Rider information & Drug & Alcohol testing records ❖ Manages and monitors PRISM Express expenses and vehicle maintenance : Monthl � Y Compiles Response To Senior report monthly and submits to North Memorial ❖ Compiles and reports PRISM Express statistics monthly ❖ Maintains and develops drivers' schedules on a monthly basis Yearly: Y ❖ Assists PRISM Director with annual PRISM Express budget forecast Quarterly: ❖ Attends NW Transportation meetings As needed: Interviews and hires new drivers • ❖ Manage the drug testing system utilized in PRISM Express Organizes and facilitates regular information meetings with PRISM Express drivers Assists PRISM staff with training phone support for PRISM Express B. Other ❖ Attend and participate in Team Management meetings ❖ Keeps updated information regarding other transportation providers in surrounding area ❖ Attends training applicable to position duties — Drug & Alcohol Testing workshops ❖ Assists with the overall cleanliness of the PRISM facilities ❖ Assists with the duties of various fundraisers as needed ❖ Other duties as requested or assigned ❖ Publicity: Primary Assist with publicizing PRISM Express program Secondarv: Assist with publicizing PRISM as a whole Qualifications: Committed to the mission of PRISM ❖ Experience with a transportation system, a plus, but will train Good verbal and written communication skills Willing to present positive solution based ideas, creative, flexible Team player ❖ Able to maintain confidential information • i PRISM Job Description 7/01 Position Executive Director Functions: Responsible for directing the overall mission and vision for PRISM, including organization - wide management, direction, budgeting, long -range planning and fundraising Reports to: PRISM Board of Directors Resoonsibilities: A. Administrative ❖ Creates vision for PRISM ❖ Upholds the mission of PRISM Establishes and monitors long -range planning ❖ Prepares annual budget and goals ❖ Hires, trains, supports and supervises staff ❖ Represents PRISM in all legal manners, including leases and contracts B. Financial ❖ Develops annual & long -range budget and financial plan • ❖ Reviews and refines annual plan to ensure an outcome agreed upon by the Board ❖ Maintains a working donor base and accurate records ❖ Responsible for regular financial reporting to Board and Finance Committee ❖ Responsible for communicating annual financial report to PRISM constituents ❖ Responsible for supervision of annual audit, federal, state and local reports C. Programs Reviews program recommendations to ensure consistency with PRISM mission, vision and long - range plans D. Public /External Relations Maintains communications with member churches and all outside constituencies Identifies and contacts prospective donors, churches, and other constituencies Makes speeches and presentations as requested to present PRISM to the community Publish newsletters on a regular basis to communicate with all external constituencies E. Committees Serves as Staff Liaison to Executive Committee, Board of Directors and Finance Committee ❖ Attends other committee meetings as needed F. Other Serves on outside Boards or Committees with similar or corroborating organizations • Attends training, seminars or memberships that enhance ability to manage a growing organization a (con't.) Executive Director Job Description 7/01 Page 2 • Qualifications: ❖ Must be committed to the mission of PRISM Minimum B.A. /B.S. Degree; prefer advanced degree; and /or management experience in a social service or non - profit organization Strategic and budget planning background s Experienced working with churches Experienced fundraiser (individual donors and grant writing skills) ee Must be self - starter and flexible Good verbal and written communication skills Must be able to maintain confidential information • • PRISM'S FEBRUARY 2001 -JANUARY 2002 STATISTICS • Phvcial Inventory Beainnina Balance Food Inventory 21,331 Pounds (Valued at $1 per pound) Clothing Inventory 3,426 Dollar Value PFC Car Inventory $0 Dollar Value Toy Inventory $19,744 Dollar value of new donated items Total Value of Physical Inventory 1/31101 44,501 2001 - 2002 Activity Incomina Inventory Donated & Purchased Food Summary 238,101 Pounds (Valued at $1 per pound) Donated Clothing Summary 43,939 Dollar Value Donated Vehicle Summary $104,000 Estimated Dollar Value of 50 donated vehicles Donated Other Summary $3,771 Dollar Value Donated Toy /Gift Summary $108,644 Dollar value of new donated items Total Value of Incoming Inventory 498,455 Out -Going Inventory Food Given To Families 241,218 Pounds (Valued at $1 per pound) Clothing Distributed 32,999 Dollar Value Vehicles to Families 91 200 Dollar value f vehicles $ eo 8 Vehicles to Salvage $6,000 Other Distributed to Families $3,771 Toys /School Supplies Distributed $97,052 Dollar value of new items • Total Value of Out -Going Inventory 472,240 Phvcial Inventory Ending Balance Food Inventory 18,214 Pounds (Valued at $1 per pound) Clothing Inventory 14,366 Dollar value PFC Car Inventory $6,800 Dollar Value of 5 cars in inventory Toy Inventory $31,336 Dollar value of new donated items Total Value of Physical Inventory 1/31102 $70,716 2001 - 2002 Service Activity Emeraencv Food Shelf Service Information Emergency Food Families 2024 Estimated Emergency Meals Provided 70291 (Based on total food pounds distributed) Emergency Food Individuals 5884 Emergency Food Average Per Ind 37 Pounds per person Out -Goina Vouchers Was, arocery store, bus tokens, restaurant, medication prescriptions, etc.) Vouchers Distributed - Value $14,008 Vouchers Distributed - Families 1114 Holidav - Food Individuals 925 Families 264 Page 1 Annual Report • 2001 - 2002 Service Activity continued Holidav - Tovs Children 455 Families 224 School Supply / Birthdav Club / New Product Serves Toy /Gift Familes 591 Toy /Gift Individuals 563 Clothing Serves Clothing - Families Served 802 PRISM Express Medical 7,635.00 Shopping /Personal 1,203.00 Recreation /Religious 288.00 Congregate Meals 159.00 Education 136.00 Social Service 35.00 Volunteer Service 82.00 Hospital /Nursing Home 895.00 Grocery Trip 140.00 Other 178.00 • Total Ride Breakdown 10,751.00 Rides Refused 440.00 Rides Canceled 756.00 Volunteer Hours Thrift Shop unknown at this time Foodshelf unknown at this time Office unknown at this time Transportation unknown at this time Finance unknown at this time Other unknown at this time Total Volunteer Hours unknown at this time Financial Assistance Serves Fam Assistance Requests 238 Families Approved 86 $'s Approved $56,283.00 Finanical Individuals 245 Proiect Familv Carinformation Donated Vehicles This Year 50 New Loans to Families This Year 33 • Loans Paid in Full This Year 7 Current Loans 26 Payback Percentage 90.0% Page 2 Annual Report PRISM 2323 Zenith Avenue North Golden Valley, MN 55422 Phone: 763 -529 -1350 NONPROFIT ORG U.S. POSTAGE PAID MINNEAPOLIS MN PERMIT NO. 27662 • o � � D C `< m Q (n C m m rn m 1] � 'T� � � PEO E You are the backbone of PRISM. You keep us stead- O R E S di M "PRISwill continue to grow flourish P •fast in our goal to treat families with dignity and po N N G with care and nourishment from supporters accountability." - Margaret McGuckion CONT'd like you." - Margaret McGuckion >f, COMMENT CARdS SPECIAL ThANI(S "I would like PRISM to know..." Bruegger's Bagels fuel the Aft � . � � , i Christmas Giveaway volunteers! ...that you are a blessing to me and my = family. From the time I moved here, I We would like to extend a special have been grateful for all of you. thank -you to Bruegger's Bagel Bakery for donating bagels to feed all of our ' ...that our family is very grateful for Christmas Giveaway volunteers last your being there when we needed help December. from our community. We appreciate The donated goodies provided everything PRISM has done for us. energy for 65 people who worked Thank you. together with PRISM to distribute - $56,000 in donated gifts to 455 com- that thanks to the car I purchased munity children at Valley Community through PFC, I can work overtime hours at work to increase my income, Presbyterian Church. ,y PRISM Food Shelf volunteers (I -r) Dorothy Althoff, Tom Gorski and Betty McMath. get my child picked up from child care STAFF MUSINGS A LOVING TEAM and still get home earlier in the evening Gleason Printing gives discount Margaret McGuckton, than when I had to take the bus. for printing PRISM's newsletter Volunteer Relations/ Resource Manager Kathleen Herrmann began volun- teering with PRISM three months ago. ... that I am so glad to have a mentor in Special thanks to Gleason Printing I sat in my office overlooking the t m life. We have a wonderful relation- for their help g g Glenview Montessori school play- After 3 years of retirement from the y pin putting together and ground, hearing the children's happy admin - support field, including 15 years ship. My mentor assisted with goal -set- printing our newsletter at a discount to voices, the birds singing as the sun at GE, Kathy decided she wanted to do ting and prioritizing a list for achieving make the new design possible. fir' shone blissfully down upon us. I was something to help people in her com- my goals. thankful for autumn days like this -when munity. a light sweater sufficed and our winter Her inspiration? Her husband, Bill, CAROL DOTEN — Edina Realty coats were still in storage. But the pes- an active PRISM volunteer for the past (763) 591 - 6392 simist in me knew that I lived in five years. After 31 years in road design email: cdotenna.edinarealtv.com rob DOT the (he promises the Minnesota and all too soon the beautiful for p CoIoCS On the trees would Change t0 a lems on 35 aren't his fault -he never Leadership Circle GLE P ASON REVrING, INC. Certified 55+ Senior Real Estate Advisor covering of ice and snow. worked on that road!) he spends his Mo tale C—p-1- retirement time actively volunteering. Member of Exceptional Properties Network I was so thankful that my family had 3325 Republic Avenue the resources to make it through a He volunteers in PRISM's food shelf Visit my web page: Minneapolis, MN 55426 "Minnesnowta" winter. We had winter and for the PRISM transportation pro - www.edina.com/carolannduten Phone: 952.925.1345 Fax: 952.925.2273 coats and a reliable car. But life hadn't gram, driving seniors to their doctors' Mes Q email gleason123Qaol.com always been this comfortable for me. appointments. Additionally, he delivers Several years ago, newly separated meals once a month for the Meals At PR�SM I I�Ism from my husband, seven months pregnant Your Door program. ram. ro # er is cleaning up and re- organizing our with our third child and on welfare I has j oined him, mailing list! MAInITNON rgne a Now that Kathy at d found myself depending on the kindness the two work side -by -side in the food unpile b of strangers. All of a sudden I had to shelf on Tuesdays, enjoying the time YOU CAN HELP Sipe's ergu8 k our maili lunte spent with clients and staff alike. The P g costs down! Car Care Center continued on p. 6 y 1 Complete Auto Service pt et c• both enjoy meeting a wide varie of In each issue of the newsletter, we will high - d Please send any changes in your mailing don people. Bill says he has learned so information ro us at 4zoo west Broadway light a member or • p io n s on wh staff, exploring 2323 Zenith Avenue North Robbinsdale, MN 55422 his or her reflect on what it means to be continued on p. 6 a part of PRISM (763) 533 -9506 Golden Valley, MN 55422 mission and ministry, (763) 533 -7634 t .lid PAGE 2 PRISM NEWSLETTER MAy 2002 PACIF 7 R ESP(ediN G `It is will yourgifts that we are able to touch people and res- • OC A ...each day the staff at PRISM is able to rea�milies on an urrect their sense of hope. We are carrying out the Lord's individual basis and provide assistance that helps them on their work through people like you." Margaret McGuckion dignified journey to self - sufficiency." - Margaret McGuckion NEWSLETTER CI1A�l�ENClE It is our confident hope that in a . R. Fergus Moir, volunteer short time, this publication will pay for STATISTICS Under the leadership of, first, Dale itself by helping PRISM to grow and for First Quarter Fagre and, now, Elizabeth Johnson, increase the ministries and resources it January March 2002 PRISM has continued to challenge itself Provides to families in our community. to grow, taking bigger steps to do more To donate money or purchase ad space, please call (763) 529 -1350. t INCOMiy for the families living in our communi- DONATEd ANd puaChASEd Food ties. As a part of this ongoing process, PRISM is working to make its newslet- OPPORTUNlTlES . RESPONd 50,474 pounds :.,: '`s: ter a more effective tool for raising com- For information call (763) 529 - 1350. F ., DONATEd CIOThiNG munity awareness and increasing par- DONATEd TO $7,222 value ticipation. RELAX WITH FRIENDS AND SUPPORT � P K ys /giFrs In what we hope will be a monthly PRISM'S WORK IN YOUR COMMUNITY $6,224 $6,224 value publication, the PRISM newsletter will PRISM '„ = DONATEd VEMCIES keep community members, volunteers Your generous contributions help us 9 vehicles (plus 15 from last year) and member churches informed of how Annual Charity help clients put all the pieces together. their contributions of money, goods Golf Outing Our -GOING and time make real differences in real Monday, June 10, 2002 A CUENT'S OWN WORds Food G IVEN TO FAMiIiES lives. Features on recent and upcoming B •ookview Golf Club, Golden Valley When I think of all the ways that 55,741 pounds PRISM events, staff members, member helped me, I am humbled. CIOThiNG disTRibuTEd PRISM has hel churches, volunteers, and actual PRISM $85 per person P e golf ca Ig holes of golf, grt, These people who work for PRISM $9541 value clients will open your eyes to the hope, P . breakfast, prizes & more! have a heart for the hurting. There help and dignity that the organization A portion of Toys /SC(tool SuppliES disTRibuTEd your fee is tax - deductible. have been times in sharing that, not $3,021 value provides to each of us. � only would tears come from me, but At present, PRISM's annual budget also from the person who was Iis b VEhICIES TO FAMMES allows for only two newsletters per year. STOP g 16 vehicles (8 more auctioned) The move to a monthly publication will • • • to my pain. be accomplished by the donation of g your used car, I have been coming to PRISM on NUMBER OF FAMILIES RECEIVS before selling food volunteer time in putting together the think about what a difference your and off for a least five years. When the clothing 281 car can make to a working family funds are short after paying the house financial assistance 28 actual content, reduced printing costs, in need of transportation! courtesy of Gleason Printing, and yet payment and there is no food in the 63 new families assisted this quarter. more volunteer time in assembling and — Donate your car, get a tax deduction refrigerator, I know where I can go. PRISM EXPRESS RidES c mailing the publication, and keeping and keep another family working! I am grateful also for the way they 2,512 rides By recycling your car to PRISM's Project have helped me with a loan. I know I our mailing list up-to-date. Famil car, you give a low- income family have to pay it back, but it helped me While we are doing all we can to the opportunity for car ownership, thus keep costs down, so as not to divert helping them retain employment. not to go into a down cycle. When they CAR CARE, from page 3 funds from PRISM's community SerV1C Families in the program receive ongoing have helped me, I don't take it for changes and complete checkups for financial counseling and support services granted. It gives me a great release of a clients' cars. PRISM will partner with es, we are realistic about the costs of from PRISM staff to maintain financial burden that I was shouldering myself. St. James Lutheran Motorhead printing and mailing. We need your independence and self-sufficiency. ; help to make a regular, informative and Call Debi at PRISM, 763 -529 -7332 Giving my time back to PRISM is a Ministry in Crystal and St. Alphonsus effective newsletter a reality. Monetary for more information. small way to repay them for their out- Car Care Outreach in Brooklyn Center donations and advertising purchases reached hand to me. When I give back, for the next Car Care Saturday events will help cover our costs. Please c0 • • • I feel blessed that I can do what I can to two weekends this fall. consider contributing to this effort. ...make the call today! help other people who may be going For information on how you can through a harder time than me. qr' get involved, call the PRISM office. I P 4 PRISM NEwSIETrER May 2002 paGE 5 PEO "Jesus did not look to gain popularity by solving "Project Family Car is different [from of `donate -your= ONT d the biggest problems. He worked in small and • M I N ISTR car" programs] in that we put your dona vehicle direct - meaningful ways." - Margaret McGuckion ly into the hands of an eligible working family." - Margaret McGuckion MUSiNCtS, from page 2 LOVING TEAM, from page 2 CAR CARE PROCiRAMS HE(P " TUNE UP ThE COMMUNI utilize the services of food shelves, much about the food likes and dislikes ry clothes closets, financial assistance. I of people from different cultures. For was beholden to the many nameless, Kathy, the satisfaction of working with faceless volunteers —Good Samaritans others in need also helps her appreci- who gave generously of their time ate her own good fortune. and /or financial resources. It is by the Bill and Kathy met at a support grace of God and the faith of people group for widows /widowers several like these that my children and I were years ago, after both lost their spouses to b given a new beginning. cancer. Now they have formed a great Our transition from welfare to self- team, working together to bring help and sufficient didn't happen ppen overnight It hope to others in their community. was a process of learning and accept- We salute Bill and Kathy for all that ► i ,a ', ing. The most difficult adjustment for they do. If you would like to join them in me was to accept the fact that we need- giving back through PRISM, please call pd welfare. The stigma of not being able us at (763) 529 -1350. to take care of my own family and hav- ing to ask other people for help was very stressful. But, like any mother, I did 4800 Boone Ave. N. whatever it took to see that my family New Hope, MN 55428 — was safe and nurtured. • • • •' ( 763) 533 -3341 voice Before I married, I had chosen a (763) 531 -9006 fax Mechanic Ray Chapman works with other volunteers at a Car Care Saturday event. career in the helping professions. But I — Our Mission — Helping to Keep Reliable Cars Reliable had never really experienced the hard- We create a caring, loving community in THE PRISM CALENdAR ships that the families I worked with Christ, nurture spiritual growth, and pro- PRISM understands that owning a suffered, and it was difficult for me to claim the Gospel, bringing others into a reliable car, while an important piece Upcoming Events relate to their situations. Now, I had of self - sufficiency, is also a lot of work. been given the precious gift of being personal relationship with Christ. Hands U In order for a car to stay reliable, you allowed to walk a mile (or ten thou ans p For Education need to care for it like a member of the Scholarships for low- income parents sand) in the shoes of those I had been family —take it for regular check-ups you needed to use a food shelf or ask at 11 and to better their economic situ - trained to help. I knew how it felt when ° and keep it healthy. ations through education. Applications church if they had clothes for your chil- " To this end, PRISM has not one, available in PRISM office. dren. I now knew what it was like to but two programs to help clients care Applications available April 15 feel hopeless and alone. 0 for their cars. Applications due July 31 It has been over 12 years since I Every six -to -eight weeks, PRISM left welfare and I continue to help fami holds a Car Care Class, a small -group Volunteer Recognition p lies succeed, sometimes despite insur- JOHN GROETTUM 54th &West Broadway class that teaches the basics of how to Dinner May 16 mountable odds. t7ss> 535-1717/533-9710 Crystal, Minnesota, 55428 maintain your car. Clients are given a Call PRISM for details and to RSVP. I share my story with you, the some- SUPERIOR FORD ass -sss -9111 schedule for general maintenance — times nameless and faceless angels who Charity Golf Outing June 10 give of your time, your wealth and your "Where People Make The Difference when to change the oil, rotate the tires, hearts to help families in need, because I In Sales & Service" check the brakes, etc. See information on page 4. want you to know that your efforts are Over 600 New and Used Vehicles Available Along with basic car maintenance appreciated. I work at PRISM and see, Sales Hours: M -Th Sam-9pm F Bare-6pm S 98m -6pm education, PRISM works with other "Fast Pitch" Booth July 2002 each day, the results of your generosity. s; c h op M -776;6 mm2am F6:30am -Bpm community organizations to hold a spe- Robbinsdale Whiz Bang Days & It may not always be obvious to you, but Parts: M -F 7am -9pm S 9amdpm cial Car Care Saturday event two week- Crystal Frolics. PRISM Needs volun- I want you to know that you make an Express Luba: M -Th 6 30am -tOpm F 6:30am -6pm S 8am -4pm ends each spring and again each fall. teers to work this booth! Please call impact in people's lives. ' Hwy. 169 & Bass Lake Rd. (Hwy. 10) In Plymouth Volunteer mechanics provide free oil the office to volunteer. PAGE 6 PRISM NEWSIETfER MAy 2002 continued on p. . 5 PAGE 'l APPLICATION FOR CONTRACTUAL SERVICES • CITY OF BROOKLYN CENTER (FOR NONPROFIT ORGANIZjk FION/PIZOGRAM /AGENCY) DATE SUBMITTED: lime 3, 2002 Applicant Organization: Project P.E.A.C.E. Contact Person: Tamra Falk 5637 Brooklvn Blvd., Suite 201 Brooklyn Center, MN 55429 763 -533 -0733 PROGRAM OVERVIEW 1. Generally describe the organization., including its mission, date established, services and goals. See Contract 2. Explain the areas of expertise of the organization, including a description of the range of staff capability. See Contract 3. Describe the target group for services of the organization. See Contract. 4. Describe how the organization is marketed and to what geographical and demographical areas. See Contract. 5. Discuss methodology employed in measuring the effectiveness of the organization. See Contract. • BUDGET Current Budget Requested Year- Actual Budget Year 2003 Dollar amount requested from city: $49,909.63 $46,316.48 Total Organization Budget $ 160,636 $165,416 City Amount as % of total budget 31% 28% 6. List specific secured and anticipated sources of contributions available to applicant. Source Amount Secured or Anticipated City of Crystal $26,466.56 Anticipated City Of Maple Grove $69,474.72 Anticipated City ofRobbinsdale $23,158.24 Anticipated 7. List all other funding organizations explored and the outcome. Funding is being requested from the following foundations. Future requests will be made to other organizations. Bromelkamp Foundation $800 Pending 8. List in -kind items requested from the City. See Contract 9. Describe use of all in -kind contributions, and include estimated value of each in kind contributions. See Contract. • 10. a. Describe use of volunteers. See Contract. b. Describe how the use of volunteers affects or reduces your budget. See Contract. 11. Describe any proposed use of funds to be received from the City of Brooklyn Center to pay wages, salaries, or benefits of employees of your organization. • See Contract. COMMUNITY NEED 12. Explain the community need for the proposed service. See Contract. 13. Explain the community benefits including what you do for groups with special needs in the proposed service. See Contract. 14. Describe how Brooklyn Center benefits from the services provided. See Contract. 15. a. Discuss possible alternative sources for those services available within the community. See Contract. b. .Describe why those alternative services are not fulfilling the current needs. See Contract. 16. State the total numbers of people from all communities who participate or receive direct benefits, and describe how these numbers are determined. TOTAL SERVED PROTECTED TOTAL LAST YEAR TO BE SERVED NEXT YEAR 4005 calls to victims of domestic abuse, 4010 total calls to victims this includes 845 calls to the crisis line. • 163 ex parte orders for protection 170 ex parte orders for protection 761 responses to arrests /police reports 765 responses to reports & arrests These numbers come from our annual report of records and statistics for calls and activity for 2001. 17. a. State the numbers of residents from Brooklyn Center only who are served, and describe how these numbers were determined. TOTAL SERVED PROTECTED TOTAL TO BE SERVED LAST YEAR NEXT YEAR 1407 calls to victims of abuse with 1410 calls to victims of abuse 313 calls to the crisis line. 98 es parte orders for protection 100 ex parte orders for protection 148 arrests, 224 reports of domestic violence 150 arrests, 225 reports of domestic violence b. What percent of the total residents served are from Brooklyn Center? 35% of calls to the office; 37% of calls to the crisis line: 60% of orders for protection written, and 49% of responses to arrests /police reports. According to our 2001 year end program statistics, see attachment 3. ORGANIZATION NEED • 18. What would be the consequences to your organization of not receiving the amount requested? See Contract. The following supporting documentation must accompany this application. If any item is not enclosed, please explain why not. • 1. Financial statement for the preceding fiscal year, see attacli rent 1. 2. Proposed budget for the upcoming fiscal year, see attachment 2a and 2b. 3. Data (backup documentation) substantiating the need for this service in Brooklyn Center, please see contract and attachment 3. 4. Proof of nonprofit status, see attachment 4. S. List of current Board of Directors, see attachment 5. 6. Job descriptions and resumes of key personnel see attachments 6,7,$,9,10,11, (z 7. Statistical or other data measuring effectiveness of the organization see attachment 3. Tamra Falk, Administrative Coordinator Date • • Project PEACE Attachment 1 0511x02 Profit and Loss January through December 2001 • Jan - Dec'01 Jan - Dec'00 Ordinary Income/Expense Income Contributions Income Restricted 0.00 2,050.00 Contributions income - Other 123,300.04 116,201.09 Total Contributions income 123,300.04 118,251,09 Miscellaneous Income 359.65 250.00 Reimbursed Expenses 262.96 1,693.71 Safe Home Income 2,898.22 4,251.00 Total Income 126,820.87 124,445.80 Expense Auto mileage /parking 3,468.31 4,391.24 Contingency Advertising 848.80 173.50 Bank Service Charges 0.00 8.55 Child care 171.80 151.00 Contributions 1,350.00 1,470.00 Legal advocate help 225.00 0.00 Meeting Expense 121.29 62.96 Travel 183.54 190.46 Total Contingency 2,900.43 2,056.47 Insurance 2,677.00 2,687.00 Insurance - Health/Dental 6,910.30 5,624.56 Memberships /publications 283.00 528.86 Office Supplies 1,649.71 1,091.99 Payroll Expenses 85,092.07 73,571.22 • Payroll Expenses - Safe Home 543.33 1,192.99 Printing and Reproduction 539.79 544.00 Professional Fees Accounting 1,560.00 1.570.00 Legal Fees 105.00 0.00 Total Professional Fees 1,665.00 1,570.00 Rent operating expense 574.15 1,339.20 Rent - Other 10,438.85 8,130.80 Total Rent 11,013.00 9,470.00 Safe Home 1,193.68 2,067.81 Special needs 51.50 218.06 Telephone Crisis line 3,479.41 2,089.25 Office phones 2,486.49 2,228.32 Pagers /cell phones 2,653.54 2,808.39 Telephone - Other 65.55 0.00 Total Telephone 8,684.99 7,125.96 Training 440.91 775.18 Volunteer appreciation 383.89 1,062.05 Total Expense 127,496.91 113,977.39 Net Ordinary Income - 676.04 10,468.41 Net Income - 676.04 10,468.41 Pagel Attachment 2a • Project P.E.A.C.E. 2003 Budget June 3, 2002 Personnel 106,496 Payroll Taxes 8,520 Health Benefits 8,300 Mileage /parking 5,500 Rent 13,300 Telephone 3,200 Cell Phones 1,100 Risk Insurance 2,900 Contract Services 2,500 Pagers 1,500 • Answering Services 4,000 Training 1,400 Accountant 1,600 Office Supplies 1,500 Printing 800 Vol. Recognition 400 Memberships/Publications 400 Contingency 2,000 Total budget: $165,416 [Amount billed to cities: $165,416 • Attachment 2b • Project P.E.A.C.E. 2003 Joint Powers Funding Worksheet Part A: Community Advocacy Formula: (City Population/Total Population) x 0.33 City Population Part A Brooklyn Center 29172 0.0827 Maple Grove 50365 0.1428 Crystal 22698 0.0644 Robbinsdale 14123 0.0401 Total 116358 0.3300 Part B: Domestic Violence Intervention Formula: (City's monthly avg reports + avg arrests + avg OFP's) x 0.67 /(Total average) Average Average Average City Reports Arrests OFPs Total Part B Brooklyn Center 16 9 5 30 0.1966 • Maple Grove 29 8 6 43 0.2817 Crystal 8 5 2 15 0.0983 Robbinsdale 9 5 0.25 14.25 0.0934 Total 62 27 13.25 102.25 0.6700 Joint Powers Portion of Project P.E.A.C.E. 2003 Budget City Portion (Part A + Part B) Brooklyn Center 0.2793 Maple Grove 0.4245 Crystal 0.1627 Robbinsdale 0.1335 Total 1.0000 • Attachment 3 • Project P.E.A.C.E. Statistics For January through April, 2002 City Police Reports Arrests OFPs Brooklyn Center 63 36 19 Crystal 32 18 6 Maple Grove 115 33 )ZI Robbinsdale 35 21 • • - R- t- f r►� v�-j- r M INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY DISTRICT DIRECTOR _ • P. 0. BOX 250S CINCINNATI, OH 452 @1 Employer Identification Number: Date:Y 3 41- 1788178 DLN: 318131231 PROJECT PEACE Contact Person: C/O JOHN SPETCH D. A. DOWNING 4101 HUBBARD AVE NORTH Contact Telephone Number: ROBBINSDALE, MN 55422 (513) 241 -5199 Accounting Period Ending: December 31 Form 990 Required: Yes Addendum Applies: Yes Dear Applicant: Based on information supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from federal income tax under section S01(a) of the Internal Revenue Code as an organization described in section 501(c)(3). • We have further determined that you are not a private foundation within the meaning of section 50'9(a) of the Code, because you are an organization described in sections 509(a)(1 ) and 170(b)(1 )(A)(v ). If your sources of support, or your purposes, character, or method of operation change, please let us know so we can consider the effect of the change on your exempt status and foundation status. In the case of an amend- ment to your organizational document or bylaws, please send us a copy of the amended document or bylaws. Also, you should inform us of all changes in your name or address. As of January 1, 1984, you are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of $1010 or more you pay to each of your employees during a calendar year. You are not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Since you are not a private foundation, you are not subject to the excise taxes under Chapter 42 of the Code. However_, if you are involved in an excess benefit transaction, that transaction might be subject to the excise taxes of section 4958. Additionally, you are not automatically exempt from other federal excise taxes. If you have any questions about excise, employment, or other federal taxes, please contact your key district office. Donors may deduct contributions to you as provided in section 1701 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for federal estate and gift tax purposes if they meet the • applicable provisions of Code sections 2055, 2105, and 2522. Contribution deductions are allowable to donors only to the extent that their contributions are gifts, with no consideration received. Ticket pur- chases and similar payments in conjunction with fundraising events may not Letter 947 (DO/CG) PROJECT FEACE necessarily qualify as deductible contributions, depending on the circum- stances. Sire Revenue Ruling 67 - 7 -46, published in Cumulative Bulletin 1967 on page 104, which sets forth guidelines regarding the deductibility, as chari- table contributions, of payments made by taxpayers for admission to or other participation in fundraising activities for charity. in the heading of this letter we have indicated whether you must file Form 990, Return of Organization Exempt From Income Tax. If Yes is indicated, you are required to file Form 990 only if your gross receipts each year are normally more than $2S,@00. However, if you receive a Form 9901 package in the mail, please file the return even if you do not exceed the gross receipts test. If you are not required to file, simply attach the label provided, check the box in the heading to indicate that your annual gross receipts are normally $25,000 or less, and sign the return. If a return is required, it must be filed by the 1Sth day of the fifth month after the end of your annual accounting period. A penalty of $90 a day is charged when a return, is filed late, unless there is reasonable cause for the delay. However, the maximum penalty charged cannot exceed $10,000 or S percent of your gross receipts for the year, whichever is less. For • organizations with gross receipts exceeding $1,000,000 in any year, the penalty is $100 per day per return, unless there is reasonable cause for the delay. The maximum penalty for an organization with gross receipts exceeding $1,000,000 shall not exceed $50,000. This penalty may also be charged if a return is not complete, so be sure your return is complete before you file it. You are required to make your annual return available for public inspection for three years after the return is due. You are also required to make available a copy of your exemption application, any supporting documents, and this exemption letter. Failure to make these documents available for public inspection may subject you to a penalty of $20 per day for each day there is a failure to comply (up to a maximum of $10,000 in the case of an annual return). You are not required to file federal income tax returns unless you are subject to the tax on unrelated business income under section 511 of the Code. If you are subject to this tax, you must file an income tax return on Form 990 -T, Exempt Organization Business Income Tax Return. In this letter we are not determining whether any of your present or proposed activities are unre- lated trade or business as defined in section S13 of the Code. You need an employer identification number even if you have no employees. If an employer identification number was not entered on your application, a number will be assigned to you and you will be advised of it. Please use that number on all returns you file and in all correspondence with the Internal • Revenue Service. This determination ;s based on evidence that your fund=_• are dedicated to the purposes listed in section of the Code.. To assure your continued exemption, you should keep records to show that funds are expended Letter 947 (DO/C'---) • J PROJECT PEACE only for those purposes. If you distribute funds to other organizations, your records should show whether they are exempt under section 501(c)(3). In cases where the recipient organization is not exempt under section 501(c)(3), there should be evidence that the funds will remain dedicated to the required purposes and that they will be used for those purposes by the recipient. If distributions are made to individuals, case histories regarding the recipients should be kept showing names, addresses, purposes of awards, manner of selection, relationship (if any) to members, officers, trustees or donors of funds to you, so that anv and all distributions made to individuals can be substantiated upon request by the Internal Revenue Service. (Revenue Ruling 56 C.B. 1 655 - 2 , page 306 If you are a wholiy -owned instrumentality of a. state or a political sub- division of a state, wanes paid for services performed for you are not subject to unemployment taxes under the Federal Unemployment Tax Act (FUTA) or to any portion of the social security taxes under the Federal Insurance Contributions Act (FICA). Wages of our employees hired after March 31, 1566 are subject to only the medicare portion of the social security tax. If you want full social • security coverage for your employees, it may be obtained only by an agreement under section 2i8l of the Social Security Act between the state and the Secre- tary of Health and Human Services.. Any questions you may have concerning your liabilit;, for FICA or FUTA taxes should be addressed to the internal Revenue Service, Office of the Associate Chief Counsel %Employee Benefits and Exempt Organizations), CC:EBEO, Room 5213, F. O. Box, ,604, Ben Franklin Station, Washington, D.C. 300044. If we have indicaied in the heading of this letter that an addendum applies, the enclosed addendum is an integral part of this letter. Because this letter could help resolve any questions about your =:;erpt status and foundation status, you should keep it in your permanent. records. If you have any questions, please contact the person whose name and telephone number are shcwn in the heading of this letter. Sincerely yours, -.� 4, . .. LL am• l District Director • Letter 947 ( DO/CO3 ; • -4- PROJECT PEACE Your organization met the criteria for a twelve month extension of the timely filing requirement of section 508 of -the Code, as provided by section 4.01 of Revenue Procedure 92 -85, 199 C.B., 490. Accordingly, your exemption is retroactive to the date of your formation, March 11, 1996. • • Letter 947 (DO/CG) Attachment. 5 PROJECT P.E.A.C.E. ROSTER as of April 2002 Project P.E.A.C.E. 5637 Brooklyn Blvd., Suite 103, Brooklyn Center, MN 55429 • Telephone: 533 -0733 FAX: 533 -0861 E -mail: info @projectpeace.org Staff Abby Cashman, Advocate, Support Group /Community Outreach Coordinator — abby @projectpeace.org Tamra Falk, Administrative /Volunteer Coordinator, Advocate (Board liaison) — tamra@prgiectpeace.org Kristen Kalmon, Civil Court Advocate, Safehome Coordinator — kristen @projectpeace.org Sara Kloes, Co- Coordinator, Criminal Court Advocate (Police department liaison) — sara @projectpeace.org Board Of Directors President Representative John Spetch. Chief of Police, Robbinsdale 4101 Hubbard Avenue North Sergeant Scott Smith, Maple Grove Robbinsdale, MN 55422 12800 Arbor Lakes Parkway Telephone: 763 - 531 -1222 P.O. Box 11.80 Fax: 763 -536 -1383 Maple Grove, MN 55311 -6180 E Mail: JSpetch @ci.robbinsdale.mn.us Telephone: 763 -494 -6158 Fax: 763 - 494 -6429 Representative E Mail: SSmitb@ci.maple- grove.Mn. a sTreas urer/ Secretary Dianne Krogh, Assistant City Manager, Robbinsdale 4100 Lakeview Avenue North Robbinsdale, MN 55422 Representative • Telephone: 763 - 531 -1252 Fax: 763-531-1291 Scott Becktold, Chief of Police, Brooklyn Center 6645 Humboldt Avenue North E Mail: dkrogh @ci.Rabbinsdale.Mn.Us Brooklyn Center, MN 55429 Vice President Telephone: 763 - 503 -3201 Fax: 763 - 561 -0717 Mona Dohman, Chief of Police, Maple Grove E Mail: sbechtold @ci,Brooklyn- Center.mn.us 12800 Arbor Lakes Parkway P.O. Box l l 80 Maple Grove, MN 5531.1 -6180 Representative Telephone: 763 -494 -6101 Fax: 763- 494 -6431 Harry Algyer, Chief of Police, Crystal E Mail: mdohman @ci.maple- ,,rove. 4141 Douglas Drive Crystal, MN 55422 -1696 Telephone: 763 - 531 -1010 Fax: 763 - 537 -3279 E Mail: HALGYER @ci.crystal.mn.us • Attachment 5 Police Department Liaisons • Brooklyn Center Maple Grove Robbinsdale Captain Bob Dirks Sergeant. Scott Smith Chief Spetch (reports & arrests) 763 -503 -3203 763 - 494 -6114 763 -531 -1220 ext.333 Steve McComb 763 -503 -3202 Crystal Sergeant Michael Hardy 763 - 531 -1033 Accountant Robert M. Murphey, CPA 10650 County Road 81, Suite 203 Maple Grove, MN 55369 Telephone: 763-493-5799 Fax: 763 - 493 -2992 • • Attachment 6 • Proiect P.E.A.C.E. Position Title: Administrative Coordinator /Criminal & Women's Advocate /Co- CoordinatorNolunteer Coordinator Status Full -time (36 hours /week) Benefits: Individual health insurance, dental insurance, paid holidays, vacation and sick time Position Summarv: This position provides the administrative coordination of the overall project and its individual programs. This position also provides volunteer coordination, primary criminal court relief, and advocacy services. 1. Act as a liaison between Project P.E.A.C.E. and the Board of Directors, which includes, but is not limited to the following: a. Act as liaison to program's accountant. Compile all billings, time sheets, reimbursement requests, and purchase requests in a timely manner for bi- weekly pay periods. b. Maintain an on -going record of employees' accrual of compensatory time, • vacation leave, and sick leave. c. Oversee employees' requests for compensatory time, vacation, and sick leave. d. Facilitate and keep minutes on bi- weekly staff meetings. e. Facilitate and lead employee performance reviews, as necessary. £ Coordinate the hire of new employees, oversee probationary time periods of new employees. g. Oversee and coordinate employee and volunteer requests for trainings. h. Prepare and present the annual program budget proposal to the Board. i. Manage the program budget throughout the year. j. Act as a liaison to program's benefits consultants. Prepares and submits all forms for employee health insurance benefits. k. Act as a liaison to all other billing claimants (i.e. landlord, printer, etc.). 1. Coordinates and administers program grant money. This includes state per diem money and foundation money. Assures program complies with funding guidelines. m. Networks with other community leaders to further collaborative efforts in program administration and services. 2. Recruit program volunteers and interns. This may include networking with community organizations and schools posting ads in local papers, posting flyers, etc. • Attachment 6 3. Provide comprehensive training for volunteers and interns. This may include • facilitating volunteer training sessions as well as - utilizing conin trainings such as MCBW's volunteer training. This training should include: a. Orientation/ii about Project P.E.A.C.E.—its mission, philosophy, services, policies, and procedures b. Training in the dynamics of battering c. Crisis intervention/advocacy d. Community resources and referrals e. Basic legal advocacy (civil and criminal), and oppression issues 4. Provides criminal advocacy to victims of domestic violence which includes, but is not limited to the following: a. Provide appropriate referrals to community and governmental resources. b. Work with victims in preparation for criminal court hearings. c. Accompany victims to criminal court hearings. d. Arrange and provide necessary transportation for victims and witnesses for criminal court appearances. e. Familiarize victims with the criminal justice system and legal resources. f. Offer support. throughout the court process with regular updates on case status as needed by victims. g. Inform victims of upcorning hearings and the disposition of said hearings. h. Work with prosecutors, judges, and probation in a professional manner to monitor criminal cases and facilitates victim input into the court process. • i. Assist victims in filling out witness statements and other forms. j. Provide secondary relief civil court advocacy, which includes writing and filing order for protection and accompany victims to civil court. S. Provides on-call advocacy services to victims of domestic violence which includes, but is not limited to the following: a. Respond to requests for intervention services. b. Assist victims in obtaining emergency housing and/or medical care. c. Support victims in crisis. d. Work with victims on Alternative Employment Plans. e. Provide victims with information on alternatives and available resources. 6. Coordinates all operations of the 24 hour crisis line which includes, but is not limited to the following: a. Facilitates contract with an answering service for the 24-hour crisis line which victims of domestic violence and law enforcement. Officers call to access emergency services from Project P.E.A.C.E. advocates. b. Oversees the scheduling of on-call advocates to the 24-hour crisis line. c. Provides on-going training for crisis line advocates in areas of intervention and domestic violence. d. Evaluates, on a yearly basis, the functioning of both the 24-hour crisis line and the contracted agency and provides awritten report to the board of directors. • Attachment 6 • 7. Maintain confidentiality as defined by Project P.E.A.C.E. confidentiality policy. 8. TvIaintain accurate records and reports. 9. Work in � conjunction with other advocates in developing and implementing effective changes within the legal systems. 10. Conduct follow -up with victims as is necessary and appropriate. 11. Participate in social change activities (committees, action groups, trainings, etc.). 1.2. Attend all staff meetings. 13. Perfonn any other program duties and assume other responsibilities as needed. 14. Fork in conjunction with Co- coordinators and other agencies on program development tasks. • Saved as: Network Neighborhood>l;ntire Network-- >peace >Main >prcject peac>Staff and Office Forms >Job Descriptions >Adniin .lob Description Modified Last: April 10, 2002 • Attachment 7 • Proiect P.E.A.C.E. Position Title: Co- coordinator /Civil & Women's Advocate Status Full Time (36 hours /week) flexible weekday hours /some on -call hours Benefits: Individual health insurance, dental insurance, paid holidays, vacation and sick time. Position Summarv: This position provides civil court advocacy services to victims of domestic violence in the cities of Brooklyn Center, Crystal, Maple Grove, and Robbinsdale. This position also provides the coordination of project's support groups and emergency shelter. Primary Duties and Responsibilities: 1. Provide civil court advocacy services to battered women, which includes, but is not limited to, the following: a. Provides appropriate referrals to community and governmental resources. b. Assists victims in filing Order for Protection and other civil relief actions. c. Notify victims of assigned court dates and assure they get their paperwork • in a timely fashion. d. Works with victims in preparation for civil and family court hearings. e. Accompanies victims to all related court hearings. f Arranges and provides necessary transportation for victims and witnesses for court appearances. g. Familiarizes victims with the civil and family court systems. h. Offers support as needed by victims throughout the court process. i. Assists women in securing Pro Bono or low cost attorneys for family court, criminal court and INS proceedings. j. Works with attorneys, referees, judges, and other county personnel to monitor civil and family court cases. k. Assists victims in filling out witness statements and other forms. 1. Provides relief criminal court advocacy. 2. Provides on -call advocacy services to victims of domestic violence which includes, but is not limited to the following: a. Responds to requests for intervention services. b. Assists victims in obtaining emergency housing and /or medical care. c. Supports victims in crisis. d. Works with victims on safety plans. e. Provides victims with information on alternatives and available resources. • Attachment 7 • a. Provides, in conjunction with administrative coordinator, coordination of Emergency Shelter project. Provides emergency shelter advocacy services which includes, but is not limited to the followuig: a. Screening and placement of emergency shelter recipients. b. Emergency shelter visits. c. Training of emergency shelter /liaison to emergency shelter providers. d. Assist victim in applying for government assistance. e. Provides or secures transportation for all necessary appointments (e.g. attorney's office, doctor's office, court, etc.) £ Provides vouchers for food, personal needs items, and transportation. g. Keeps accurate statistics of emergency shelter use and expenditures. 4. Maintain confidentiality as defined. by Project P.E.A.C.E. confidentiality policy. 5. Maintains accurate records and reports. 6. Works in conjunction with other advocates in developing and implementing effective changes within the legal system. 7. Conducts follow up with victims as is necessary and appropriate. • 8. Participates in social change activities (committees, action groups, training's, etc.) 9. Attends all staff meetings, 10. Perform any other program duties and assumes other responsibilities as needed.. 11. Coordinate requests for compensatory time, vacation, and sick leave with other Co- Coordinators. 12. Participate in employee performance reviews, as necessary, with other Co- Coordinators. Saved as: Network Neighborhood >Etitire Net" --Peace >Main >main- c >Project PEACE >Staff and office Forms--Job Descriptions>Civil Job Description • Last Modified: April 10, 2002 Atachment & • Project P.E.A.C.E. Position Title: CO-Coordinator/Criminal & Women's Advocate Status full -time (40 Hours /Week) Benefits: individual health insurance, dental insurance, paid holidays, vacation and sick time. Position Summarv: This position provides criminal court advocacy services to victims of domestic violence in the cities of Brooklyn Center, Crystal, Robbinsdal.e and Maple Grove. This position also provides coordination of all Project P.E.A.C.E. services. Primary Duties and Responsibilities: 1. Provides legal advocacy to victims of domestic violence which includes, but is not limited to, the following: a. Provides appropriate referrals to community and governmental resources. b. Works with victims in preparation for criminal court hearings. • c. Accompanies victims to criminal court hearings. d. Arranges and provides necessary transportation for victims and witnesses for criminal court appearances. e. Familiarizes victims with the criminal justice system and legal resources. f Offers support throughout the court process with regular updates on case status as needed by victims. g. Inform victims of upcoming hearings and the disposition of said hearings. h. Works with prosecutors, judges, and probation in a professional manner to monitor criminal cases and facilitates victim input into the court process. i. Assists victims in filling out witness statements and other forms, j. Provides relief civil court advocacy. which includes writing and filing orders for protection and accompany victims to civil court. 2. Provides on -call advocacy services to victims of domestic violence which includes, but is not limited to, the following: a. Responds to requests for intervention services. b. Assists victims in obtaining emergency housing and /or medical care. C. Supports victims in crisis. d. Works with victims on safety plans. e. Provides victims with information on alternatives and available resources. • f. Responds to concerns of on -call advocates regarding intervention services. I Atachment 8 • 3. Act as a liaison between the Project and law enforcement officers from all participating communities which includes, but is not limited to, the following: a. Schedule meetings with designated police department personnel, as necessary, to discuss any problems regarding law enforcement response to domestic assault incidents. b. Monitor all police reports of domestic assault and related incidents. C. Provide annual training's on new laws, legislation, Project P.E.A.C.E., and domestic violence to police officers in contracted cities. 4. Compile statistics regarding the activities of Project P.E.A.C.E. which includes, but is not limited to, the following: a. Prepare and submit to the Board of Directors monthly and annual statistics on all Project P.E.A.C.E. services. b. Prepare other statistics as requested by the Board of Directors. e. Filing and data entry of all police reports. Timely data entry of criminal case court updates. S. Maintain confidentiality as defined by Project P.E.A.C.E. confidentiality policy. • 6. Maintains accurate records and reports, 7. Works in conjunction with other advocates in developing and implementing effective changes within the legal systems. 8. Conducts follow up with victims as is necessary and appropriate. 9. Participates in social change activities (committees, action groups, trainings, etc.) 10. Attends all staff meetings and in- service training sessions as requested by volunteer coordinator. 11. Assists the administrative coordinator as requested. 12. Perform any other program duties and assufne other responsibilities as needed. 13. Work in conjunction with CO- coordinators and other agencies on program development tasks. Saved as: Network Neighborhood >Entire Network >Peace >Main >project peat >Starf and Office Forms >Job Descriptions >CRIM DESC Last Modified: April 10, 2002 • 2 Attachment 9 • Proiect P.E.A.C.E. Position Title: Support Group Facilitator /Women's Advocate /Community Outreach Coordinator /Co- Coordinator Status Part -tinge (16 Hours /Week) Position Summ.arv: This position provides general advocacy services as needed to victims of domestic violence in the cities of Crystal, Maple Grove, Robbinsdale, Brooklyn Center and Crystal. This position also provides the coordination and facilitation of the battered women's educational /support group. Primary Duties and Responsibilities: 1. Coordinates all existing and future educational /support groups which includes, but is not limited to, the following: a. Screens potential group members to determine if appropriate for the group. b. Provides safe, private locations for support groups to meet. c. Facilitates an educational /support group as necessary. • d. Coordinates and /or provides for transportation for group members from our cities. e. Documents attendance of women court- ordered to attend group. f. Writes letters regarding client participation and attendance to probation officers and child protection workers as requested. g. Supervises all group facilitators. 2. Coordinate community outreach, which includes, but is not limited to the following: a. Mass mailings to the community regarding Project P.E.A.C.E. services. b. Solicit speaking engagements within the community regarding domestic abuse. c. Plan and organize fiend raising and community outreach activities. 3. Provide civil and criminal court advocacy when necessary. 4. Provides on -call advocacy services to victims of domestic violence which includes, but is not limited to the following: a. Responds to requests for intervention services. b. Assists victims in obtaining emergency housing and /or medical care. c. Supports victims in crisis. d. Works with victims on Alternative Employment Plans. • e. Provides victims with information on alternatives and available resources. Attachment 9 • S. Maintain confidentiality as defined by Project P.E.A.C.E. confidentiality policy. 6. Maintains accurate records and reports. 7. Works in eor> unction with other advocates in developing and implementing effective changes within the legal system. 8. Conducts follow up with victims as is necessary and appropriate. 9. Participates in social change activities (committees, action groups, trainings, etc.) 10. Attends all staff meetings. 11. Perform any other program duties and assumes other responsibilities as needed. 12. Participate in employee performance reviews with other Co- Coordinators. Saved as: Network Neighborhood,-Entire Network >Peace. , Main- prgject peac >Staftand OfT°icc Farms -Job Descriptions >Part -tithe ,job description Last Modified: April 10, 2002 • • Attachment 10 ARIGAM L. CASHMAN • 1115 W. Franklin Ave. #103 Minneapolis, MN 55405 (612) 871 -5944 CAREER A position utilizing my education in psychology, work experience in the legal field, OBJECTIVES passion for social justice, and heart for women's issues. EDUCATION B.A., Augsburg College, Minneapolis, MN Major: Psychology Minor: Communications GPA: 3.6 University of Minnesota, Minneapolis, MN North Park College, Chicago, IL Bethel College, St. Paul, MN SKILLS Advocate Skills Answered crisis lines and provided support to women in crisis situations. • Counseled college women on issues of sexual/physical abuse, eating disorders, rape, abortion, and relationships. • Worked with youth and provided support on spiritual, family and relationship issues. Legal Aid Skills Interfaced with clients on behalf of attorney. • Appeared in conciliation court.- • Drafted letters and documents. » Researched, reviewed and summarized statutes. Organization 0 Conducted information gathering for grant project by developing surveys and writing letters. • Developed curriculum on team work and leadership for student volunteers. • Maintained individual contact with dorm residents, finding appropriate mental health resources for them when necessary. + Administered office management tasks: processed accounts receivable and monthly billings, completed monthly /annual business taxes, ordered supplies. Leadership 0 Directed small group discussions with youth. • Planned group events and led meetings for college women. EXPERIENCE Legal SecretaZy &sistant. Merrigan, Brandt & Ostenso of Hopkins, MN (9/97 - present). Women's Advocate Intern Sojourner Project of Hopkins, MN (2/99 - 5/99). Legal a,gcaetary/Assi an , Timm Law Office of Waconia, MN (1195 - 8/97). Youth Groff Team Leader North St. Paul Baptist Church of North St. Paul, MN (3/96 - 9/97). ,Student anistries Coordinator. Trout Lake Camp of Cross Lake, MN (Summer 1994). Resident Auistant Bethel College of St. Paul, MN (1993 - 1994). Sh ONORS Graduated Magna Cum Laude from Augsburg College Voted Resident Assistant of the Month at Bethel College (10/93). Attacbment I 1 TAMRA FALK • 4035 Perry Avenue North Robbinsdale, Minnesota 55422 (612) 537 -1136 EDUCATION: Associate of Science, Paralegal North Hennepin Community College, 1998 Bachelor of Science, Nutrition and Dietetics University of Minnesota, 1987 EXPERIENCE: Volunteer Women s Advocate, Project PEACE, 1992-present Volunteer Legal Advocate, Domestic Abuse Service Center, Hennepin County Attorney's Office, 1998 Paralegal Intern, Early Intervention and Protection Division, Hennepin County Attorney's Office, 1998 Paralegal Intern, • Babcock, Locher, Neilson, and Mannela,1998 COMMUNITY: Member, Robbinsdale Comprehensive Planning Task Force 1998 Commissioner, Robbinsdale City Charter Commission 1996 -Present Member, Legal Assistant Program Advisory Committee, North Hennepin Community College 1994 - Present Chair and member, Roseville Family Support Network Board of Directors 1990-1993 REFERENCES: Martha Sartoris, Esq. 424 -0747 North Hennepin Community College • Sonya Erickson 348 -3027 EIPD, Hennepin County Attorney's Office 01/15/99 15:92 FAX WJ vv� Attachment 12 Sara J. �Cloes 2256• German Street- Maplewood, MN 55109 I (651)770 -2745 'Objective, To,obtain a career in which I can utilize my sNilis in:the Criminal Justice field. Education. St. Cloud State University, St Cloud, MN Bachelor of Ait Degree in Criminai'Justice Minors:. Human Relations and Women's Studies Graduation Date: December 1998 ' - Significant Courses Forensic Photography, Forensic Chemistry, American Corrections, interpersonal' Communication, Sexual,Assault Advocacy Training -internships and- Relaters Experience ' MN Attorney General's Office; Criminal Division'- intern' - Stearns. County Community Corrections - Volunteer/ Case Manager • Em la yment History . One Hour Martinizing, maul, MN- 6/92 -12197 . Position:'Presser, Clerk Train, press, closing duties Bleeche.rs Bar and Grill,' Mapiewood, MN- Position: Bartender ' Train, i scheduling, closing duties Valhalla Room. - St. Cloud, MN- 9196-5'9' Position: Server. Opening. duties, ensure customer sztisfag6on Activities Member of•Criminal Justice Association Phi Epsilon Alpha Sorority, Social Director intramural Sports :- Brooenball,'Volleybalf Volunteer Organizations Muscular Dystrophy Association St Cloud Women's s Shelt er Salvation Arrhy , United Way ;