Loading...
HomeMy WebLinkAbout2001 02-12 EDAP EDA MEETING City of Brooklyn Center February 12, 2001 AGENDA 1. Call to Order 2. Roll Call 3. Approval of Agenda and Consent Agenda -The following items are considered to be routine by the Economic Development Authority and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner so requests, in which event the item will be removed from the consent agenda and considered at the end of Commission Consideration Items. a. Approval of Minutes - Commissioners not present at meetings will be recorded as abstaining from the vote on the minutes. 1. Regular Session — January 22, 2001 4. Commission Consideration Item a. Resolution Authorizing the Addition of the One Full -Time Position to the 2001 Pay • Plan for the Earle Brown Heritage Center (EBHC) • Requested Commission Action: - Motion to adopt resolution. b. Resolution Authorizing the Executive Director to Write Off Uncollectible Accounts Receivable *Requested Commission Action: -Motion to adopt resolution. 5. Adjournment i EDA Agenda Item No. 3a i MINUTES OF THE PROCEEDINGS OF THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION JANUARY 22, 2001 CITY HALL 1. CALL TO ORDER The Brooklyn Center Economic Development Authority (EDA) met in regular session and was called to order by President Myrna Kragness at 7:37 p.m. 2. ROLL CALL President Myrna Kragness, Commissioners Kay Lasman, Ed Nelson, and Bob Peppe. Also present: City Manager Michael J. McCauley, Assistant City Manager Jane Chambers, Public Works Director Diane Spector, Planning and Zoning Specialist Ron Warren, City Attorney Charlie LeFevere, and Deputy City Clerk Maria Rosenbaum. 3. APPROVAL OF AGENDA AND CONSENT AGENDA A motion by Commissioner Lasman, seconded by Commissioner Nelson to approve the agenda and consent agenda. Motion passed unanimously. 3a. APPROVAL OF MINUTES A motion by Commissioner Lasman, seconded by Commissioner Nelson to approve the January 8, 2001, regular session. Motion passed unanim ously. 4. COMMISSION CONSIDERATION ITEMS 4a. RESOLUTION DESIGNATING DEPOSITORIES OF EDA FUNDS Executive Director Michael McCauley discussed that this is an annual resolution that would designate depositories of the Economic Development Authority Funds. • 01/22/01 -1- DRAFT RESOLUTION NO. 2001-03 Commissioner Nelson introduced the following resolution and moved its adoption: RESOLUTION DESIGNATING DEPOSITORIES OF EDA FUNDS The motion for the adoption of the foregoing resolution was duly seconded by Commissioner Lasman. Motion passed unanimously. 4b. RESOLUTION APPROVING AMENDED AND RESTATED DEVELOPMENT AGREEMENT AND ASSIGNMENT OF THE SAME This item was discussed at the study session and it was the consensus of the Commission to table the resolution to the February 12, 2001, meeting. A letter will be written to Talisman LLC requesting written materials to be provided on the status of the project. A motion by Commissioner Peppe, seconded by Commissioner Nelson to table this item to the February 12, 2001, meeting. Motion passed unanimously. 5. ADJOURNMENT A motion by Commissioner Nelson, seconded by Commissioner Lasman to adj ourn the meeting at 7:39 p.m. Motion passed unanimously. , President I • 01/22/01 -2- DRAFT EDA Agenda Item No. 4a February 7, 2001 MEMO TO: Michael J. McCauley, City Manager FROM: Jane A. Chambers, Assistant City Manager SUBJECT: Full -time Maintenance Custodian, EBHC Judith Bergeland reports that Bruce is down to two maintenance custodians, one is a full - time employee, and the other is a part-time employee working nearly full -time hours. The part-time employee has stated that he will quit to get a full -time job with benefits shortly (he is getting married). He had been waiting to hear that the full -time position requested in the 2001 budget was approved, but now states he will leave if he does not become a full -time employee. Bruce and Judith both want very much to retain this employee, as he is fully trained and very reliable. I have looked into the matter to see what options we might have for retaining this employee and staying within the approved 2001 budget. Judith budgeted in 2001 for 5 part-time maintenance custodians, in addition to the two full -time positions she requested. She says that if we could retain this one part-timer on a full -time basis, she would not utilize the full funding for the part-time positions. She would instead, limit herself to the two full- timers, and one part-timer for 2001. If fact, there are only these 3 persons now working for EBHC, (one returns in the Spring for summer window work) and she would have to hire new workers to fill the part-time positions allocated. Given the difficultly we are experiencing in recruiting and retaining strong custodial staff, I would recommend that we retain this employee in a full -time position if at all possible. This would not increase the expenditures projected for 2001, although it would increase by one the overall FTE `s. This increase is offset by the reduction of part -time employees. I am talking with Jim Glasoe about ways we could cross -train and make fuller, utilization of all custodial staff between EBHC and the City. Jim and I both see potential in this, but there is a need to work on the idea with EBHC staff. I hope that for the 2002 budget we could present you with some accomplished cross - training and job - sharing efforts that make effective use of all of our employees time and energies, and save costs overall. • r . Commissioner introduced the following resolution and moved its adoption: EDA RESOLUTION NO. RESOLUTION AUTHORIZING THE ADDITION OF ONE FULL -TIME POSITION TO THE 2001 PAY PLAN FOR THE EARLE BROWN HERITAGE CENTER (EBHC) WHEREAS, the City Manager is authorized under Resolution 2000 -227 to reclassify, adjust, add and/or delete positions(s) to pay grades in the Full -time and Part-time Pay Plan for 2001; and WHEREAS, the Manager of EBHC has requested that a full time maintenance custodian position be created to replace a portion of the five part-time custodial positions contained in the 2001 EBHC budget; and WHEREAS, this request will allow the City to retain the valuable services of a present employee, will offer a solution to the difficulty being experienced in recruiting and retaining part-time employees at EBHC, and will provide the staffing necessary to meet the increased maintenance and custodial demands of the current events scheduled for the facility; and . WHEREAS, the addition of this one full -time position can be accomplished within the resources already allocated for the 2001 EBHC budget. NOW, THEREFORE, BE IT RESOLVED by the Economic Development Authority in and for the City of Brooklyn Center, Minnesota, that the Executive Director is authorized to add one full -time position, maintenance custodian, to the 2001 Pay Plan. Date President The motion for the adoption of the foregoing resolution was duly seconded by commissioner and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • i EDA Agenda Item No. 4b February 7, 2001 MEMO TO: ,,Miic/chael J. McCauley, City Manager FROM: - 'mane A. Chambers, Assistant City Manager SUBJE Past Due Account Write -Offs: Earle Brown Heritage Center Year 1999 Judith Bergeland, EBHC Manager, has requested that the following four accounts be written -off has uncollectable. Attempts to collect the outstanding amount from each of these accounts have included first, second, and final notice, and attempts by a collection agency to obtain payment. Three of the accounts were sent to the attorney who handles collections for EBHC. One was filed in Conciliation Court, and EBHC lost the case. Two did not proceed to Court. The accounts are as follows: Voice That Triumph $3,611.37 Knights of Columbus (Robbinsdale) $3,847.06 Mohumed Abdi $ 293.32 Manette Olson (Zastrow) $ 93.31 Total $7,845.06 Attached is a detailed listing of the attempts made to collect the above amounts. Ms. Bergeland reports that in the case of the Voice That Triumph's, an error was made on the part of the catering personnel ( not city employees) who were employed by D'Amico, to collect the balance owed for the event prior to the event. The attorney has been unable to trace the individual responsible for the event, the most recent trace was done in September, 2000. Total Catering and Convention Center income for 1999 was $2,994,003. This write -off request represents .002621% of the revenues received for 1999. . Commissioner introduced the following resolution and moved its adoption: EDA RESOLUTION NO. RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO WRITE OFF UNCOLLECTIBLE ACCOUNTS RECEIVABLE WHEREAS, the Executive Director has reported the following Earle Brown Heritage Center accounts receivable are not expected to be collected. Staff efforts have been exhausted and accounts have been turned over to a collection agency and a collection attorney. Collection efforts will continue by the agency and the attorney as feasible, but the accounts will be removed from the receivable records and charged off as uncollectible accounts. NOW, THEREFORE, BE IT RESOLVED by the Economic Development Authority in and for the City of Brooklyn Center, Minnesota, that the Executive Director is authorized to write off from the EDA's records as uncollectible the following accounts receivable: Convention Center Voice That Triumph $3,611.37 Knights of Columbus $3,847.06 • Mohumed Abdi $ 293.32 Manette Olson (Zastrow) $ 93.31 Grand Total $ 7,845.06 Date President The motion for the adoption of the foregoing resolution was duly seconded by commissioner and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. i • EBHC PAST DTTE ACCOUNTS PROPOSED FOR WRITE -OFF AS OF JANUARY 19, 2001 VOICE THAT TRIUMPH AMINA NISBETT PO BOX 583282 MINNEAPOLIS, MN 55458 612 -588 -5912 Event Date: February 27, 1999 Total Charges: $4,111.37 Deposits/Payments/Adjustments: $ 500.00 Balance: $3,611.37 Reason for Balance: Balance owed for event. Was to have been collected prior to event. Collection Efforts: April 16, 1999 Left message. May 10, 1999 Left message. August 10, 1999 Left message. June 11, 1999 Sent final notice. July 9, 1999 Sent to collections. • October 22, 1999 Sent to second level of collections. February 16, 2000 Sent to attorney for collections. KNIGHTS OF COLUMBUS BOB QUIGLEY 4570 GRIMES AVENUE NORTH ROBBINSDALE, MN 55422 763 - 533 -8752 Date of Event: May 15-16,1999 Total Charges: $21,871.70 Deposits/Payments/Adjustments: $18,024.64 Balance: $3,847.06 Reason for Balance: Exceeded number of people guaranteed. Collection Efforts: July 8, 1999 Spoke with Bob Quigley. August 23, 1999 Sent Second Notice. September 10, 1999 Sent Final Notice. September 21, 1999 Sent letter. November 1, 1999 Sent to collections. November 17, 1999 Collections proceedings suspended; account was disputed. Nov 1999 -Dec 1999 Various correspondence between EBHC & • Knights of Columbus attorney. February 16, 2000 Sent to attorney for collections. August 8, 2000 Filed in Conciliation Court. Lost Conciliation Court case. • MOHUMED ABDI 1615 SOUTH 4 TH STREET, M3101 NIINNEAPOLIS, MN 55454 612 -242 -4734 (NO LONGER A WORKING NUMBER) Date of Event: September 11, 1999 Total Charges: $2,601.32 Deposits/Payments/Adjustments: $2,308.00 Balance: $293.32 Reason for Balance: Number of people exceeded number guaranteed. Collection Efforts: January 10, 2000 Sent Second Notice. January 25, 2000 Sent Final Notice. February 9, 2000 Sent to Collections. February 16,2000 Sent to attorney for collections. Note: Has moved twice, no current phone listing. • MANETTE OLSON (ZASTROW) 1118 49 AVENUE NE COLUMBIA HEIGHTS, MN 55421 763 -572 -0657 Date of Event: September 18, 1999 Total Charges: $5,898.94 Deposits/Payments/Adjustments: $5,805.63 Balance: $93.31 Reason for Balance: Underestimated hosted bar charges on pre - function estimate. Collection Efforts: January 10, 2000 Sent Second Notice. January 25, 2000 Sent Final Notice. February 14, 2000 Send copy of bill to Manette's work address. March 6, 2000 Left message. March 6, 2000 Sent to collections.