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HomeMy WebLinkAbout2003-172 CCRMember Kay Lssman introduced the following resolution and moved its adoption: RESOLUTION NO. 2003-172 RESOLUTION AMENDING CITY COUNCIL HANDBOOK REGARDING PROTOCOL FOR AGENDA ACTION ITEMS AND E-MAIL WHEREAS, the City Council adopted a City Council Handbook on January 23, 1995; and WHEREAS, the City Council wishes to modify its Handbook, adding protocol for agenda action items and e-mail. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the City Council Handbook be and hereby is amended to add the following language to the section entitled Agenda as follows: Protocol for All Action Items on the Agenda (those following the Consent Agenda, other than Public Hearing): 1. Mayor states subject matter of the agenda item. 2. Mayor calls upon the City Manager to provide a staff report a. City Manager i. Reports on the agenda item 3. Mayor asks if there are any questions from the City Council a. Council asks questions i. Discussion is not in order at this point ii. Statements of opinion or position are not in order at this point 4. Mayor asks if there is a motion after the opportunity for City Council questions 5. Council makes and seconds motion (for purposes of discussion) 6. Mayor asks if there is any discussion on the motion: a. In order at this time are: i. Comments ii. Statements support/opposition iii. Additional questions iv. Germane motions 1. table 2. amend b. Mayor recognizes Council Members wishing to discuss i. All Council Members shall have an opportunity to discuss before a member shall be recognized to speak more than once ii. Council Members shall directly address the specific motion and keep their remarks germane to that motion iii. Council may make motion to limit or terminate discussion 1. This motion shall not be in order until each Council Member shall have had an opportunity to speak on the motion. c. Mayor asks if there is further discussion (unless discussion has been terminated by motion) i. If there is none 7. Mayor calls for a vote on the motion a. Mayor restates motion if requested by a Council Member 8. City Council votes on the motion 1 RESOLUTION NO. 2003-172 BE IT FURTHER RESOLVED by the City Council of the City of Brooklyn Center that the City Council Handbook be and hereby is amended to add the following language to the section entitled Policy on Council Use of Electronic Mail and Voice Mail as follows: City Council Electronic Mail Protocol In addition to the general policies regarding the use of City e-mail, the following protocol shall be observed by the City Council Members with respect to the use of e-mail and avoidance of possible Open Meeting Law issues: 1. City Council members will not e-mail between or among themselves except for the limited purpose of: a. Notifying Council Members that they will not be able to attend a meeting of the City Council, a City Commission, or other meeting to which they have been invited as a City Council Member 2. City Council Members may direct e-mail to the City Manager, without copy to the City Council, any requests that items be placed on an agenda or informational items that they would like to have the City Council receive. a. The City Manager will place agenda request items on the appropriate agenda upon the Council Member's request or place an item on a work session agenda to discuss with the City Council whether the Council wishes to have the item placed on an agenda. b. The City Manager will distribute general informational items received from City Council members through the weekly update or City mail. c. If the City Manager fails to place an item on either a regular or work session agenda, a Council Member may raise the issue under the miscellaneous portion of a Study Session or Work Session. City Council members may raise requests to place an item on a future agenda during the miscellaneous portion of the study or work session agendas without having first requested their placement through the City Manager. November 10, 2003 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and upon vote being taken thereon, the following voted in favor thereof: Myrna Kragness, Kathleen Carmody, Kay Lasman, Diane Niesen, and Bob Peppe; and the following voted against the same: none; whereupon said resolution was declared duly passed and adopted.