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HomeMy WebLinkAbout1964-09 06-22 CCO t' CHAPTER 6 - ADMINISTRATIVE CODE Section 6 -101., STATEMENT OF INTENT. 6- 101.10. This ordinance, which shall be known as the Administrative Code of the Village of Brooklyn Center, Is established for the purpose of dividing the administrative services of the Village into departments and divisions, creating administrative positions, and for the purpose of defining the functions and duties of each department, division, and position. 6- 101.11. The provisions of this ordinance are based upon the powers conferred upon the Village Council by Minnesota Statutes Section 412.111. Section 6 -102., ADMINISTRATIVE ORGANIzATION. i 6-102.10. The administrative services of the Village shall be divided into the following departments and offices and heads thereof, and said departments, offices and positions are hereby created: Administrative Office .................... Village Administrator Deputy Administrator Department of Finance , . , , . , , Director of Finance Department of Public works ....... Director of Public works Department of Police ........... . . , . Chief of Police Department of Protective Inspection ..... Chief Inspector Department of Parks and Recreation ....... Director of Parks and Recreation Fire Department ........................ Fire Chief Municipal Liquor Facility .. .. Liquor Store Manager Section 6-103. FUNCTIONS OF THE ADMINISTRATIVE OFFICE. The functions of the Administrative Office shall be as set out in the following sub - sections. 6- 103.10. Relation to Elected Officials, The Administrative Office shall Perform all of the duties that may from time to time be assigned by the Treasurer, Clerk, or Council not inconsistent with Minnesota statutes. 6- 103.11. Said officials shall retain ultimate responsibility for the actions of the Administrative Office in the discharge of these duties. 6- 103.20. Central Purchasina. All purchases and acquisitions made for, or in the name of, the Village of Brooklyn Center shall be made by the Administrative Office unless otherwise directed by the Council. 6- 103.30. Purchasinci Restrictions., All purchases made by the' Administrative Office shall meet the conditions set out in the following sub - sections unless otherwise directed by the Council. 6- 103.31, The Head of the Department for which the service, equipment, or supplies are ordered must recommend that the order be placed. 6- 103.32. The service, equipment, or supplies must be necessary to the operation of the Department. 6- 103.33. -. here equipment is ordered to replace obsolete, damaged, or worn-out equipment, the new equipment shall as nearly as possible equal that which it replaces in design, and function. 6- 103.34. Where there is more than one possible source of supply for any item having a cost of FIFTY DOLLARS or more, the Administrator shall request price quotations from at least two sources and shall place the order at the lowest price quoted, provided the items are of comparable quality, unless the Council otherwise directs. 6- 103.35. The cost of service, equipment, or supplies ordered must not exceed ONE THOUSAND DOLLARS. 6- 103.36. The expenditure must be within the limits established by the department budget. 6- 103.37. All claims resulting from orders placed by the Purchasing Officer shall be audited by the Village Council. 6- 103.38. Vfhere bidding is required to be used, bidding procedures shall be consistent with state statute. 6- 103.39. The Village Council expressly retains its power to disaffirm any order or contract entered into by the Administrative Office on behalf of the Village in the same manner and to the same extent that such power existed prior to the adoption of this ordinance. Section 6 -104,, DUTIES AND RESPONSIBILITIES OF THE VILLAGE ADMINISTRATOR. 6- 104.10. Chief Administrative Officer. The Village Administrator shall be the chief administrative officer of the Village, and pursuant to this Position shall perform the duties set out in the following sub - sections. 6- 104.11. Supervise the administration of all departments, divisions, and offices placed within his purview by this Code or as the Council may from time to time direct. 6- 104.12. Such supervision shall include the making of ministerial decisions affecting such departments, recommending procedures to the Council for adoption, and making recommendations to the Council regarding the employment and /ordismissal of personnel. 6- 104.13. The Village Council shall make all final determinations in regard to the employment or dismissal of Village employees. 6- 104.14. Develop and issue all administrative rules, regulations, and procedures necessary to insure the proper functioning of all departments within his purview. Such rules, regulations, and procedures shall be 6- 104.14 (coat' d) t consistent with i\,fj.innesota statutes, Village ordinances, and Council policy. Said rules, regulations, and procedures shall be effective upon issuance and shall continue to be in effect until recinded by the Administrator or ':);r express action of the Council. 6- 104.15. Supervise the management and operation of the Administrative Office. 6- 104.20. Budqet Submission. The Administrator shall submit to the Council, sixty (60) days prior to call by the County Auditor, a single consolidated budget document which shall include statements relating to protected revenue and proposed sources, and all proposed expenditures to be made and obligations to be incurred, by the Village in the forthcoming fiscal year. 6- 104 -30. Personnel Officer. The Administrator shall be Personnel Officer for the Village and shall be responsible for the implementation of Village personnel policy, and shall perform those duties, as set out in Chapter 17 of the Village Ordinances. 6- 104.40. Council Advisor. The Administrator shall advise the Council on all matters pertaining to or affecting the operation of the Village government and /or the Village proper. 6- 104.50. Enforcement of Laws. The Administrator shall be responsible for the enforcement of all laws and ordinances within the Village, and whenever necessary shall make reconimendations for changes or additions to existing ordinances. 6- 104.60. Responsibility to Council. The Administrator shall be directly responsible to the Council for the faithful and satisfactory performance of his duties. He shall perform such additional duties, and attend such meetings of the Council or committees thereof as the Council may direct. 6-104.70. Representatives of Village. The Administrator shall represent the Village at all official or semi - official functions as may be directed by the council. Section 6 -105. DUTIES OF DEPUTY AW r NISTRATOR 6- 105.10. Duties. The Deputy Administrator shall, in the absence of the Administrator, perform all duties normally performed by the Administrator as set out in Section 104 of this Code. 6- 105.20. Atmointment. The Council shall appoint by resolution a Deputy Administrator for such term as it may deem necessary for the best Interest of the Village. F Section 6 -106. FUNCTIONS OF THE DEPARTMENT OF FINANCE. 6 -I06. 10. anr..ial Rercr Accounts. The Department of f Finance shall maintain all Village accounts and develop all reports required 6- 106.10 (coot' d) s by law or requested by the Administrator, and shall maintain and store the Official Village Records of all revenue collections, disbursements, and deposits. 6- 106.20. Accountings Methods. All books and records shall be maintained in accordance with generally accepted accounting principles as set forth by the rational Committee on Governmental Accounting, and in accordance with classifications prescribed by the State Public Examiner's Office wherever practicable. Section 6 -107. DUTIES AND RESPONSIBILITIES OF THE DIRECTOR OF FINANCE. 6- 107.10. Responsible to Administrator. The Director of Finance shall be responsible to, and under the supervision of, the Village Administrator for the management and administration of the Department of Finance. 6- 107.20. Financial Advisor. The Director shall be financial advisor to the Administrator, and shall assist the Administrator in the preparation and presentation of the annual budget. 6- 107.30. Financial Procedures. The Director shall be responsible for the application of approved financial and accounting procedures and methods employed within the Department, and shall recommend accounting procedures to be adopted by all administrative departments. 6- 107.40. Reports. The Director shall prepare, or supervise the preparation of all reports requested of hi-an by the Administrator, or that are required by law. 6- 107.50. Investment Committee Membership. The Director of Finance shall be a member of the Village Investment Committee and shall perform those duties as set out in Chapter 10 of the Village Ordinances. 6- 107.60, Additional Duties. The Director shall perform any additional duties that may be assigned from time to time by the Administrator. Section 6 -108. ORGANIZATION AND FUNCTIONS OF THE DEPARTMENT OF PUBLIC WORKS. 6- 108.10. Organization. The Department of Public Works shall be composed of a Director of Public Works and the following Divisions and Division Heads; Engineering Division .................. Village Engineer Street Division ....................... Street Superintendent Public Utilities Division .............. Public Utilities Sup't 6- 108.20. General. The primary function of the Department of Public Works shall be the planning, coordination, and supervision of all public works projects, and maintenance and operation of existing public works facilities, within the Village. 6- 108.30. Enctineeririct Division. The Engineering Division shall be responsible for the planning and design of new public works facilities within the Village. • 6- 108.40. Street Division. The Street Division shall be responsible for the maintenance of the Village Street System, and for the maintenance of all Village vehicles and construction and maintenance equipment. 6- 108 -50. Public Utilities Division. The Public Utilities Division shall be responsible for the maintenance and operation of the sewer and water facilities of the Village as provided in Chapter Four (4) of the Village Ordinances. 6- 108.60. Reports and Records. The Department of Public Works shall prepare such reports as may be requested by the Administrator and shall maintain the Special Assessment record in accordance with procedures recommended by the Director of Finance. Section 6 -109, DUTIES AND RESPONSIBILITIES OF THE DIRECTOR OF PUBLIC WORKS AND DIVISION HEADS. 6 -109 010. Responsibility to Administrator. The Director of Public orks shall be responsible to, and under the supervision of the Administrator for the management and operation of the Department of Public Works. • 6- 109.20. Engineerino Advisor. The Director shall be the engineering advisor to the Administrator, and shall advise the Administrator on all matters pertaining to public works. He shall advise and assist the Administrator in preparation of the Public Works portion of the annual budget. 6- 109.30. Representative. The Director shall attend meetings, represent the Village at official or semi - official functions, as may be assigned or directed by the Administrator. 6- 109.40. Additional Duties. The Director shall perform any additional duties that may be assigned from time to time by the Administrator. 6- 109.50. Division Heads. The Village Engineer, the Street Superintendent and the Public Utilities Superintendent, shall be under the supervision of, and responsible to, the Director of Public Works, and shall perform such tasks as the Director may from time to time assign. Section 6 -110. FUNCTION OF POLICE DEPARTMENT. The Police Department shall be responsible for the enforcement of all laws of the State of IMinnesota and ordinances within the Village. Section 6 -111. DUTIES AND RESPONSIBILITIES OF THE CHIEF OF POLICE. 6-111.10. Responsible to Administrator. The Chief of Police shall be responsible to the Administrator for the enforcement of all laws and ordinances In the Village, and for the administration and management of the Police Department, and shall be under the supervision of the Administrator. G 6- 111.20. Personnel. The Chief of Police shall be responsible for the training of police personnel. He shall directly supervise and be responsible for the operations of the department. 6- 111.30. Budget. The Chief shall assist the Administrator in the preparation of the Police Department budget. 6- 111.40. Additional Duties. The Chief of Police shall perform any additional duties that may be assigned from time to time by the Administrator. t -'ection 6 -112. F U1 ClIOV4 OF DEPARTiV11 ' - 2 OF PROTECTIVE INSPECTIOIJ. The Department of Protective inspection shall be responsible for the enforcement of all laws and ordinances regulating the construction and /or alteration of structures and facilities within the Village, and those regulations pertaining to land usage within the Village in accordance with Chapter 3 of the Village ordinances. Section 6 -113. DUTIES AND RESPONSIBILITIES OF THE CHIEF INSPECTOR. 6- 113.10. Duties . The Chief Inspector shall be responsible to, and under the supervision of the Administrator for the administration, supervision, and operation of the Department of Protective Inspection. 6- 113.20. Additional Duties. The Chief Inspector shall perform any additional duties that may be assigned from time to time by the Administrator. Section 6 -114. FUNCTIONS OF THE PARIS AND RECREATION DEPARTMENT. 6- 114.10. The Department of Parks and Recreation shall supervise the acquisition and development, and provide for the maintenance of, all public park property within the Village, anc shall develop and implement a public recreation program, in accordance with the provisions of Chapt -= 13 of the Village Ordinances. Section 6 -115. ORGANIZATION AND DUTIES OF THE FIRE DEPARTIWENT. 6- 115.10. Organization. The Organization, duties, and administration of the Fire Department shall be as set out in Chapter Five of the Village Ordinances. 6- 115.20. Duties. The duties of all officers shall be as set out in ordinance and the by -lags of the Brooklyn Center Fire Department. Section 6 -116. 1\/ UNICIPAL LIQUOR FACILITY. 6- 116.10. Function. The Function of the Municipal Liquor Facility shall be as set out in Chapter 11 of the Village Ordinances. 6-116.20. Iles pons ibility . The Liquor Store Manager shall be responsible to, and under the supervision of, the Administrator for the management and operation of the municipal liquor operation. He shall be responsible for the supervision and training of liquor store personnel. s 6- 116.30. Advisor. The Manager shall advise the Administrator in regard to the operation of the municipal liquor operation, and recommend policy in regard to such operations. 6- 116.40. Additional Duties. The tblanager shall perform any additional duties that may be assigned from time to time by the Administrator. Section 6 -117. ADIN41N'ISTRATIVE POLICY 6- 117.10. General Duties of Officers. Each officer listed in Section 6- 102.10 of this Code shall perform all duties required of his dffice by State law, Village ordinances, and resolutions of the Village Council. Passed by the Village Council this 22nd day of June 1964. Section 2. Said "Administrative Code" of the Village of Brooklyn Center shall be in full force and effect from and after its publication. iyor Attest: 4 71erk (Seal)