HomeMy WebLinkAbout2000 08-21 CCP Joint Work Session with Financial Commission GENERAL FUND BUDGET
FOR 2001
(DRAFT - AUGUST 21, 2000)
AND
SOCIAL SERVICES
FUNDING REQUESTS
FOR 2001
AGENDA
CITY COUNCIL BUDGET STUDY SESSION WITH FINANCIAL COMMISSION
August 21, 2000
6:00 P.M.
CITY COUNCIL CHAMBERS
1. Discussion of Social Service Funding
2. Discussion of Draft 2001 Budget.
3. Miscellaneous
4. Adjourn
GOALS:
1. Goals for tonight
- set preliminary levy for 2001
- preliminary budget will be balanced based on that
- budget will change as finalized
- next round of budget review will refine
- need to budget for web maintenance
- Council determination of social service funding target
- identify any Council issues that need to be reflected in next draft work session on
November 20th (or before at other work sessions)
Overview:
1. Overheads are budget to budget: not actual to budget
2. Error on debt revenue changes & % corrected
3. Departments are updating 5 year projections from 1999 process
4. Conservative budgeting presentation
- revenues have lagged actual in lodging tax
- have been correcting recreation & community center based on actual
- full personnel authorizations used for expenditure even though we have vacancies
5. Issues
- pressure building on wages
- pressure on health care costs
- lower paid workers actually taking home less
- technology costs
- growing without corresponding reductions elsewhere
- ie. no decrease in need for employees from technology
- more demand on service needs for the technology itself
Guidelines for Funding of Social Services Budget Code 435
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Social service funding will be divided into categories as follows:
j,
1 1. JOINT POWERS AGREEMENTS. Services which the City is required to or otherwise would
provide itself and has chosen to enter into joint powers agreements with other governmental units to
' provide those services. Increased costs of providing these services over time are to be anticipated in
the budget process based on allocation of costs to the City under the joint powers agreements.
is
1.
Guideline: The services will be funded and included in the budget.
y
The City Council will review these services in February of even numbered years to determine if the
delivery mechanism through joint powers is appropriate and effective. Unless the Council directs
notice of intent to leave the joint powers agreement by March of any given year, the budget will
include participation for the following year.
2. SERVICES DEPENDENT ON CITY FUNDING. General services which the City could provide
itself and has chosen to contract for its provision by another entity, where the provision of the service
in Brooklyn Center is dependent on the City's provision of financial support at a given level.
Increased costs of providing these services over time are to be anticipated in the budget process based
on allocation of costs to provide the service in the City.
Guideline: The services will be funded and included in the budget at a level necessary for the
provision of the service.
The City Council will review these services in February of each year to determine if the delivery
o mechanism through contract is appropriate and effective. Unless the Council directs notice of intent
t terminate contractual provision of services by March of any given year, the budget will include
participation for the following year.
3. SERVICES AIDED BY CITY FUNDING. General services which the City could provide itself and
has chosen to contract for its provision by another entity and the provision of service in Brooklyn
Center would be aided by City financial support, but is not dependent on City financial support.
Guideline: Based on a timely application for funding, the City Council will consider the following
factors in determining funding in this category and allocate funding up to a total amount determined
by the City Council.
service is unique in the City: that is, there is a rationale for funding the organization's
service provision, as opposed to funding one organization out of a group of similar
organizations without an objective basis for differentiating between the organizations
- request meets an important community need
service does not duplicate other services offered in the community
- number of residents served or benefit to community is high in relation to the amount
requested/provided from/by City
program requires City support to provide level of service
use of volunteers is reasonable and cost effective
- other funding sources have been explored/used
- budget request is reasonable in light of organization's overall budget
- administrative costs and program service costs are in reasonable balance
160
Joint Powers 2000 2001 Request Difference %
Five Cities Transportation $12,722 $13,441 $719 5.65%
Northwest Hennepin Human Services Council $17,662 $18,415 $753 4.26%
Project Peace $45,646 $53,179 $7,533 16.50%
By Council Policy these are included
Services Dependent on City Funding
Prism $8,000 $10,000 $2,000 25.00%
Reviewed in February for inclusion
Services Aided by City Funding
Brooklyn Peacemaker Center, Inc. $6,500 $15,000 $8,500 130.77%
North Hennepin Mediation Program, Inc. $4,000 $4,000 $0 0.00%
Heritage Festival $500 $0 ($500) - 100.00%
Allocated By Council up to amount determined by Council $95,030 $114,035 $19,005 20.00%
I
Date entered 21- Aug -00 08/21/2000
Revenues 1998 1999 2000 2001
Taxes $7,374,544 $7,563304 $7,742,888 $8,007,182 $264,294 3.41%
Est. Uncollectable ($247,971) ($253,371) ($258,235) ($208,811) $49,424 - 19.14%
Miscellaneous Taxes $461,000 $551,000 $650,000 $720,000 $70.000 10.77%
Licenses & Permits $364,585 $414,270 $512,050 $551,165
$ 3 9.115 7.64%
Intergovernmental Rev. $3,848,814 $3,889,507 $4,067,577 $4,149,058 $81,481 2.00%
Charge for Service $21,900 $23,000 $23,600 $30,000 $6,400 27.12%
Public Safety Charges $23,700 $23,050 $31,000 $37,000 $6,000 19.35%
Recreation $425,794 $428,056 $381,750 $330,045 ($51,705) - 13.54%
Community Center Fees $411,200 $388,100 $343,400 $251,150 ($92,250) - 26.86%
Court Fines $192,000 $186,000 $200,000 $198,000 ($2,000) - 1.00%
Misc. Revenue $12,000 $12,000 $12,000 $12,000 $0 0.00%
Interest $300,000 $280,000 $324,000 $360,000 $36,000 11.11%
TOTAL $13,187,566 $11504,916 $14,030,030 $14,436,789 $406,759 2.90%
CORRECTED
1998 1999 2000 2001
1994 Bonds $66,457 $70,165 $68,193 $66,176 ($2,017) - 2.87%
1995 Bonds $72,482 $70,844 $69,125 $72,579 $3,453 4.87%
1996 Bonds $120,145 $123,006 $120,242 $122,581 $2,339 1.90%
Police & Fire Bonds $783,146 $784,692 $783,012 $785,492 $2,480 0.32%
$1,042,230 $1,048,707 $1,040,573 $1,046,828 $6,255 0.60%
Operating Revenues
1995 1996 1997 1998 1999 2000 2001
Property Tax Levy $6,166,149 $6,055,627 $6,192,121 $6,332,314 $6,514,597 $6,702,315 $6,960,354
Increase: -1.79% 2.25% 2.26% 2.88% 2.88% 3.85%
6 yr. % 12.88%
6yr. avg. 2.15%
6yr inc. $794,205
Intergovernmental Revenue $170,000 $186,100 $221,111 $248,570 $241,398 $247,351 $252,298
PERA Aid $0 $0 $0 $34,365 $34,365 $0 $0
HACA $1,300,110 $1,272,972 $1,308,130 $1,308,130 $1,307,465 $1,379,768 $1,379,768
LGA $1,799,076 $1,864,946 $1,922,164 $2,012,749 $2,069,744 $2,122,635 $2,175,701
Low Income Housing Aid $56,892 $87,739
Police Pension Aid $210,440 $216,000 $220,000 $245,000 $236,535 $260,931 $260,931
$3,479,626 $3,540,018 $3,671,405 $3,848,814 $3,889,507 $4,067,577 $4,156,437
Increase: 1.74% 3.71% 4.83% 1.06% 4.58% 2.18%
6 yr. % 19.45%
6yr. avg. 3.24%
6yr. inc. $676,811
1997 r 1998 1999 2000 2001
Property Tax Levy $6,192,121 $6,332,314 $6,514,597 $6,702,315 $6,960,354
Est. Uncollectible ($185,764) ($189,969) ($195,438) ($201,069) ($208,811)
Misc. Taxes $437,000 $461,000 $551,000 $650,000 $720,000
Licenses & Permits $300,160 $364,585 $414,270 $512,050 $551,165
Intergovernmental Revenue $221,111 $248,570 $241,398 $247,351 $251,469
PERA Aid $0 $34,365 $34,365 $0 $0
HACA $1,308,130 $1,308,130 $1,307,465 $1,379,768 $1,380,106
LGA $1,922,164 $2,012,749 $2,069,744 $2,122,635 $2,179,744
Low Income Housing Aid $56,892 $87,739
Police Pension Aid $220,000 $245,000 $236,535 $260,931 $250,000
Charges for Services $21,020 $21,900 $23,000 $23,600 $30,000
Public Safety Charges $19,900 $23,700 $23,050 $31,000 $37,000
Recreation Fees $450,824 $425,794 $428,056 $381,750 $330,045
Community Center Fees $411,800 $411,200 $388,100 $343,400 $251,150
Court Fines $192,000 $192,000 $186,000 $200,000 $198,000
Misc. Revenues $12,000 $12,000 $12,000 $12,000 $12,000
Interest Earnings $270,000 $300,000 $280,000 $324,000 $360,000
L iquor Transfer _ _$100,000
$11,892,466 $12,203,338 $12,514,142 $13,046,623 $13,389,961
% Increase 2.61% 2.55% 4.26% 2.63%
Types of Expendi
Yp � , . • e + . • : t i'
Salaries $6,576,342 $6,773,751 $7,068,283 $7,285,821 3.08 $217,538
Fringe Benefits $1,561,620 $1,655,561 $1,698,438 $1,742,466 2.59% $44,028
Supplies $530,818 $526,938 $552,706 $552 -0.12% ($661)
Purchased Services $450,449 $447,812 $461,387 $477,054 3.40% $15,667
Communications $225,055 $226,402 $264,779 $280,856 6.07% $16,077
Repair, rental $391,134 $416,077 $453,259 $487,928 7.65% $34,669
Other Contractual $758,422 $785,723 $853,101 $937,108 9.85% $84,007
Central Garage $940,704 $912,654 $890,036 $872,571 -1.96% ($17,465)
Insurance $127,000 $126,500 $126,350 $145,150 14.88% $18,800
Utilities $479,450 $508,250 $518,190 $531,835 2.63% $13,645
Capital Outlay $310,555 $313,700 $307,162 $474,802 54.58% $167,640
Debt Service NSP $16,660 $16,660 0.00% $0
Transfers to other funds $1,378,425 $1,384,971 $1,477,604 $1,541,025 4.29% $63,421
Administrative Service ($315,538) ($315,487) ($317,233) ($335,526) 5.77% ($18,293)
Reimbursement ($400,000) ($422,000) ($432,000) ($435,181) 0.74% ($3,181)
Cost of Sales $37,000 $33,000 $33,500 $31,500 -5.97% ($2,000)
Contingency $136,130 $131,064 $57,808 $57,808 0.00% $0
TOTAL $13,187,566 $13,504,916 $14,030,030 $14,663,922 4.52% $633,892
Areas to approach balancing budget:
General Fund
Revenues $14,436,789
Expenditures $14,663,922
Total: ($227,133)
Reduction $168,917
Deficit ($58,216)
Request Range Reduction
Police Technology $122,000 $45,000 $77,000
Personnel $84,373 $45,000 $39,373
Spec. Assess. $38,509 $0 $38,509
Social Services $114,035 $100,000 $14,035
Reduced Community Center Costs $0
Total: $358,917 $168,917
Additional Issues:
Lodging Tax $80,000
Net Available _ 50.00%
Place in Capital ? $40,000
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Personnel Requests
Wages FICA & Fringe TOTAL
MIS part -time $25,000 $3,358 $28,358
City Clerk $5,342 $686 $6,028
Admin Tech $3,905 $501 $4,406
Staff Accountant $1,189
Appraiser 11 $5,390
Engineering Secretary $917
Parks Maint. $28,899 $9,186 $38,085
Total: $84,373
Lodging Tax Through June
$392,7891
1997 1998 1999 2000 2001 AVG 97 -99
Actual $523,745 $660,613 $808,266 $785,578 $694,551
Budget $435,000 $460,000 $550,000 $650,000 $720,000
Surplus(Deficit) $88,745 $200,613 $258,266 $135,578
Annualized based on 1 st 6 month of 2000
City o f Brooklyn Center
A great place to start. A great place to stay.
•
To: Mayor Kragness and Council Members Hilstrom, Lasman, Nelson, and Peppe
From: Michael J. McCauley \.,
City Manager
Date: August 18, 2000
Re: Budget Work Session: August 21, 2000
Attached are draft budget materials for the General Fund. These budget documents are in their first
review stage. The column labeled "manager Recomd" is not in the final form. The budget will need
to be conformed to the Council's goals for 2001 as developed in the Council Retreat and other
Council direction on the budget.
OVERVIEW:
The current draft is $227,133 out of balance. Two factors are primarily driving the current
imbalance:
projections of aids from the State are increasing only 2%
pressures on wages and capital needs on the expenditure side.
REVENUE OVERVIEW
For 2000, the draft General Fund budget proposes an overall increase of $406,759 or 2.90 %. The
major sources of additional revenue are:
Tax levy increase: $264,294
Misc. Tax (lodging) $ 70,000
State Aid Increases $ 81,481
Another major influence on revenue is a reduction in the budgeted revenues from recreation and the
community center. These have been budgeted at or below actual receipts in 1999. We have been
adjusting the revenues in the budget to reflect actual performance in this area. In 2001 we anticipate
a loss of revenue at the Community Center below 1999 levels due to construction. We are still
analyzing potential impacts and working to refine estimates of revenue impacts of construction. We
• have increased lodging taxes in the draft, but this draft has those revenues below 1999 actual
6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300
Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494
An Affirmative Action /Equal Opportunities Employer
revenues and below 2000 receipts. The draft reflects 90% of 1999 actual receipts. This approach, for
• purposes of analysis and discussion, is similar to the budget line for uncollectible taxes. If lodging
occupancy dropped, those revenues would correspondingly drop.
The following chart shows the draft General Fund 2000 budget revenue changes:
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• 2
Revenues 1998 s• 11 11 , increase
Taxes $7,374,544 $7,563,304 $7,742,888 $8,007,182 $264,294 3.41%
Est. Uncollectable ($247,971) ($253,371) ($258,235) ($208,811) $49,424 - 19.14%
k scellaneOLis Taxes $461,000 $551,000 $650,000 $720,000 $70,000 10.77%
enses & Permits 364585 414270 512050 551165 $39,115 7.64%
Intergovernmental Rev. 3848814 3889507 4067577 4149058 $81,481 2.00%
Charge for Service $21,900 $23,000 $23,600 $30,000 $6,400 27.12%
Public Safety Charges $23,700 $23,050 $31,000 $37,000 $6,000 19.35%
Recreation $425,794 $428,056 $381,750 $330,045 ($51,705) - 13.54%
Community Center Fees $411,200 $388,100 $343,400 $251,150 ($92,250) - 26.86%
Court Fines $192,000 $186,000 $200,000 $198,000 ($2,000) -1.00%
Misc. Revenue $12,000 $12,000 $12,000 $12,000 $0 0.00%
Interest $300,000 $280,000 $324,000 $360,000 $36,000 11.11%
TOTAL $13,187,566 $13,504,916 $14,030,030 $14,436,789 $406,759 2.90%
"' 2000 2001 Change '
1994 Bonds $66,457 $70,165 $68,193 $66,176 ($1,972) -2.81%
1995 Bonds $72,482 $70,844 $69,126 $72,579 ($1,718) -2.43%
1996 Bonds $120,145 $123,006 $120,242 $122,581 ($2,764) -2.25%
Police & Fire Bonds $783,146 $784,692 $783 ,012 $785,492 ($1,680) -0.2
$1,042,230 $1,048,707 $1,040,573 $1,046,828 ($8,134) -0.78%
•
•
Types of Expenditures 199 q 2000 1
Salaries $6,576,342 $6,773,751 $7,068,283 $7,285,821 3.08% $217,538
Fringe Benefits $1,561,620 $1,655,561 $1,698,438 $1,742,466 2.59% $44,028
Supplies $530,818 $526,938 $552,706 $552,045 -0.12% ($661)
Ommunications hased Services $450,449 $447,812 $461,387 .$477,054 3.40% $15,667
$225,055 $226,402 $264,779 $280,856 6.07% $16,077
Repair, rental $391,134 $416,077 $453,259 $487,928 7.65% $34,669
Other Contractual $758,422 $785,723 $853,101 $937,108 9.85% $84,007
Central Garage $940,704 $912,654 $890,036 $872,571 -1.96% ($17,465)
Insurance $127,000 $126,500 $126,350 $145,150 14.88% $18,800
Utilities $479,450 $508,250 $518,190 $531,835 2.63% $13,645
Capital Outlay $310,555 $313,700 $307,162 $474,802 54.58% $167,640
Debt Service NSP $16,660 $16,660 0.00% $0
Transfers to other funds $1,378,425 $1,384,971 $1,477,604 $1,541,025 4.29% $63,421
Administrative Service ($315,538) ($315,487) ($317,233) ($335,526) 5.77% ($18,293)
Reimbursement ($400,000) ($422,000) ($432,000) ($435,181) 0.74% ($3,181)
Cost of Sales $37,000 $33,000 $33,500 $31,500 -5.97% ($2,000)
Contingency $136,130 $131,064 $57,808 $57,808 0.00% $0
TOTAL $13,187,566 $13,504,916 $14,030,030 $14,663,922 4.52% $633,892
•
•
. The overall General Fund levy increase proposed is 3.41 %, but the actual operating levy increase
(total levy - levy for debt service) would be approximately 3.85 %. The 2000 levy without debt was
$ 6,702,315 and the proposed 2001 levy without debt is $6,960,434.
EXPENDITURE OVERVIEW
The draft 2000 budget reflects the 3rd year of increased payment for fire drills, a $122,000+ request
for technology in the Police Department, a number of personnel requests totaling $84,373), increased
social service requests (costs), an additional park maintenance position (included in the $84,373 of
personnel requests), an additional pick -up truck for park maintenance, special assessments against
City departments (building & grounds & parks) for 2001 street projects.
SPECIFIC BUDGET ISSUES
1. SOCIAL SERVICES
Council direction is needed to refine this budget item. Increased costs of direct cooperative programs
has increased. In 2000. the budget provided discretionary funding at the Council's direction for
Peacemaker.
2. PERSONNEL
• The draft budget contains the following personnel changes from the 1999 budget:
IMPACT
MIS part -time assistance $28,358
2nd Year of pay plan for firefighters $10,000
Parks Maintenance additional position $38
Various reclassification requests $17,930
Reclassification requests must be reviewed in the context of comparable worth evaluation. We have
not had the opportunity to review the requests in light of comparable worth points for positions.
The additional building inspector position in 2000 is continued in 2001 to reflect the high level of
building activity. Brookdale could trigger additional needs that would be offset by revenues..
A contract covering 2001 is in place for the public works union. Negotiations have not begun with
the 2 unions representing police officers (patrol /detectives & sergeants). Teamsters (Department
Heads & a few others) contract for 2000 in awaiting a decision by an arbitrator. The arbitrator's
award may also include 2001 and 2002.
3. CAPITAL PROJECTS FUND TRANSFER
• Capital Projects Fund Transfer is continued at the 2000 level. This transfer of $100,000 was added
in 2000.
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• 4. COMPUTERS/LOGIS
Costs in this area continue to rise. The budget does not contain an identified cost for web site
operation in 2001. This will be addressed in future drafts.
5. LEGAL
The draft budget reflects an increased cost of criminal prosecution proposed by Mr. Clelland.
6. POLICE
Police are requesting a $122,000 capital expenditure. This is primarily for lap top replacements. This
was identified as an issue in the 2000 budget. The police are reviewing their budget request to
identify other sources of funding such as grants.
We have not been able to implement the Council authorization to exceed the budgeted number of
officers to have better staffing and use of eligibility lists due to additional retirements and exhaustion
of previous lists. There is now uncertainty on staffing that is impacting our ability to go further in
hiring off the latest list. I am awaiting analysis form Chief Downer on staffing that I have requested.
• 7. YEAR 2000 CELEBRATION/CIVIC EVENTS
The draft budget contains some monies for the 2001 closure of this celebration.
FUTURE ISSUES/PROJECTIONS
An issue facing the organization is creating a workforce that reflects the diversity of the community.
We have been working on this, especially through minority hiring fairs and the cadet program. The
work plan for COOP Northwest will work on joint efforts in this area beyond the police component.
SUMMARY
This budget session is the opportunity to insure Council input comes at a meaningful stage of the
process. Much work needs to go forward on the budget with the second round of departmental
meetings that will follow Council goals and this work session.
•
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• CITY OF BROO,O CENTER
REVENUE BUDGET WORKSHEET BY FUND
2001 BUDGET
1999 2000 2000 2001
1998 AS OF 1999 ADOPTED AS OF RECOMMD
eject Code & Description ACTUAL 07/31/99 ACTUAL BUDGET 07/31/00 BUDGET
JND GENERAL 001
3009 Gross Property Tax Levy 0 0 0 7,742,888 0 8,007,182
3010 Est Uncollectible Tax Levy 0 0 0 -258,235 0 -208,811
3011 Net Current Ad Valorem Taxes 7,303,973 3,742,180 7,379,670 0 3,875,097 0
3012 Delinquent Ad Valorem Taxes -6,010 6,378 17,486 0 112,381 0
3013 Penalties & Interest on Taxes -10,524 -3,460 -1,994 0 53,878 0
3014 Forfeited Tax Sales 0 0 14,013 0 0 0
roperty Taxes TOTAL 7,287,439 3,745,097 7,409,175 7,484,653 4,041,356 7,798,371
3021 Lodging Tax 660,613 379,507 808,266 650,000 392,789 720,000
3081 Special Assessments 1,623 0 1,494 0 0 0
3082 Delinquent Special Assessments 0 0 408 0 0 0
3083 Penalties on Spec Assessments 14 0 20 0 50 0
3084 Interest on Special Assessment 53 0 128 0 309 0
iscellaneous Taxes TOTAL 662,304 379,507 810,316 650,000 393,149 720,000
3111 Liquor Licenses 98,375 5,200 108,000 120,000 0 96,300
3112 Beer Licenses 4,688 75 135 6,000 75 3,600
3113 Garbage Hauling Licenses 3,060 2,700 2,845 3,060 2,411 2,955
3114 Taxi Cab Licenses 625 75 175 750 100 750
3115 Mechanical Licenses 5,102 3,625 4,154 4,500 4,960 4,800
3116 Pawn Shop Licenses 12,100 750 12,750 8,000 0 12,000
3119 Service Station Licenses 2,770 843 3,933 3,190 100 3,495
CITY OF BROOK CENTER •
REVENUE BUDGET WORKSHEET BY FUND Page 2
2001 BUDGET
1999 2000 2000 2001
1998 AS OF 1999 ADOPTED AS OF RECOMMD
)bject Code & Description ACTUAL 07/31/99 ACTUAL BUDGET 07/31/00 BUDGET
3120 Motor Vehicle Dealer Licenses 1,400 1,575 1,575 1,750 1,750 1,750
3121 Bowling Alley Licenses 1,970 0 720 700 0 480
3124 Miscellaneous Business License 2,878 735 2,480 2,700 1,660 2,500
3126 Cigarette Licenses 3,417 375 3,825 3,900 388 4,050
3128 Sign Permits 3,153 1,315 2,925 2,500 3,309 3,000
3129 Rental Dwelling Licenses 38,209 10,331 19,182 30,000 19,313 21,000
3132 Amusement Licenses 7,495 7,432 7,432 0 2,410 2,485
3150 Animal Control Revenue 5,909 3,517 5,836 8,000 2,578 6,000
3151 Building Permits 280,851 311,321 482,143 240,000 239,195 300,000
3152 Mechanical Permits 46,563 23,366 58,365 50,000 35,583 50,000
3153 Sewer & Water Permits 995 1,135 1,741 1,000 435 1,000
3154 Plumbing Permits 29,508 19,461 45,743 26,000 22,031 35,000
,icenses and Permits TOTAL 549,067 393,831 763,960 512,050 336,298 551,165
3212 Federal Grants Civil Defense 5,208 5,351 5,351 5,000 0 5,000
3240 State Grants 8,421 0 0 0 0 0
3245 State Grant -911 Phone Service 15,606 6,988 17,019 16,000 7,735 18,000
3247 State Grant Police Training 13,293 0 14,156 13,700 0 14,000
3250 Local Government Aid 2,012,749 1,034,872 2,069,744 2,122,635 1,061,318 2,179,744
3251 Municipal St Aid for Streets 90,001 90,000 90,000 90,000 90,000 90,000
3252 Police Pension Aid 260,931 0 248,748 260,931 0 250,000
3253 Pera Aid 34,365 17,183 34,365 34,365 17,183 34,365
Y•%
CITY OF BROO,O CENTER
REVENUE BUDGET WORKSHEET BY FUND Page 3
2001 BUDGET
1999 2000 2000 2001
1998 AS OF 1999 ADOPTED AS OF RECOMMD
bject Code & Description ACTUAL 07/31/99 ACTUAL BUDGET 07/31/00 BUDGET
3254 Fire Insurance Rebate 87,036 0 89,484 87,036 0 89,484
3255 Homestead Credit Aid 1,308,965 653,733 1,307,465 1,379,768 689,884 1,380,106
3256 Local Performance Aid 37,778 17,265 34,529 0 0 0
3257 Low Income Housing Aid 0 0 0 56,892 56,892 87,739
3273 School Crime Levy Revenue 1,040 619 619 1,250 1,089 620
ntergovernmental Revenue TOTAL 3,875,392 1,826,010 3,911,480 4,067,577 1,924,100 4,149,058
3310 Planning Commission Applicatn 10,100 2,400 3,700 5 4,000 5,000
3311 Zoning Changes & Spec Use Prmt 2,129 1,525 2,325 3,000 1,550 2,500
3312 Housing Maint Reinspection Fee 20 0 0 0 0 0
3313 Reinspection.Fee from Bldg Dpt 0 0 282 0 799 500
3317 Metro Section 8 Inspections 11,736 3,912 10,824 9 3,888 10,000
3321 Sale of Maps & Documents 1,078 653 995 .1,000 514 1,000
3323 Sale of Plans & Specs 3,371 2,562 3,557 3,000 2,903 3,500
3324 Filing Fees 75 0 0 75 15 0
3329 Right -of -Way Permit Fee 0 75 3,580 0 10,210 5,000
3330 Weed Cutting Charges 610 945 1,025 700 820 750
3331 Abatement Fees 495 360 450 400 225 500
3332 Assessment Searches 390 45 120 125 60 100
3334 Research Charges 225 0 0 0 118 0
3335 Final Plat & Vacation Fees 900 125 250 500 0 250
3339 Tree Contractor Registration 675 850 950 800 995 900
• CITY OF BROOD CENTER •
REVENUE BUDGET WORKSHEET BY FUND Page 4
2001 BUDGET
1999 2000 2000 2001
1998 AS OF 1999 ADOPTED AS OF RECOMMD
)bject Code & Description ACTUAL 07/31/99 ACTUAL BUDGET 07/31/00 BUDGET
'harges for Services TOTAL
31,804 13,452 28,058 23,600 26,097 30,000
3341 Fire Alarm Fees 1,500 300 4,650 0 900 1,500
3342 Burglar Alarm Fees 22,675 4,400 29,050 . 23,000 6,050 28,000
3344 Tow Revenue 600 181 528 1,000 552 500
3345 Police Service Revenue 1,195 987 2,024 1,000 1,064 1,500
3346 Police Report Revenue 3,687 1,735 3,476 3,500 1,790 3,500
3347 License Investigations 2,323• 1,750 2,106 2,000 0 2,000
3348 Private Security Contracts 0 0 0 Soo 0 0
3349 Miscellaneous Police Revenue 0 0 30 0 0 0
lublic Safety Charges TOTAL 31,980 9,353 41,864 31,000 10,356 37,000
3361 Adult Recreation Programs 281,906 155,537 255,308 281,150 133,375 239,800
3362 Teen Recreation Programs 8,389 3,504 4,706 10,700 5,060 6,500
3363 Childrens Recreation Programs 79,169 53,951 81,156 81,300 61,786 76,145
3364 General Recreation Programs 1,981 4,764 5,364 8,600 4,554 7,600
recreation Fees TOTAL
371,445 217,756 346,534 381,750 204,775 330,045
3371 Memberships - Family 9,459 10,159 14,952 12,000 11,385 10,500
3372 Memberships-Individual 18,451 10,521 19,432 18,000 12,966 14,000
3373 Memberships-Family Water Slide 1,564 11 11 0 0 0
3374 Memberships Ind Water Slide 109 154 154 0 0 0
3375 General Admissions Individual 109,270 64,339 91,066 110,000 60,047 76,500
• CITY OF BROO.0 CENTER
REVENUE BUDGET WORKSHEET BY FUND Page 5
2001 BUDGET
1999 2000 2000 2001
1998 AS OF 1999 ADOPTED AS OF RECOMMD
Dject Code & Description ACTUAL 07/31/99 ACTUAL BUDGET 07/31/00 BUDGET
3376 General Admissions Groups 20,453 17,588 30,021 23,000 19,488 22,500
3379 Swim Lessons 88,276 62,419 81,681 84,000 64,774 62,000
3380 Swim Club 0 2,000 2,000 6,000 0 4,000
3381 Locker Rental 6,400 3,206 4,611 6,500 3,402 3,750
3382 Baby Sitting 840 314 427 900 321 400
3383 Concessions 42,732 24,247 35,957 42,500 23,899 29,500
3384 Special Events 14,456 2,714 12,674 14,000 4,659 7,000
3385 Game Room 5,061 2,558 4,536 5,000 2,609 3,500
3387 Merchandise for Resale 7,149 4,114 6,759 7,500 5,289 5,000
3389 Constitution Hall Rental 12,116 11,716 17,847 14,000 13,295 12,500
3390 Gift Certificate 50 0 469 0 68 0
Dmmunity Center Fees TOTAL 336,385 216,060 322,598 343,400 222,201 251,150
3450 Court Fines 193,688 108,817 205,460 200,000 94,460 198,000
Durt Fines TOTAL 193,688 108,817 205,460 200,000 94,460 198,000
3461 Other Revenue 7,362 376 839 12,000 0 12,000
3462 Refunds & Reimbursements 0 1,213 1,213 0 0 0
3467 Sale of Property 1,122 0 2,064 0 0 0
3468 Contributions & Donations 2,250 2,050 2,326 0 4,243 0
3471 Cash Over and (Short) 519 623 178 0 140 0
3472 Check Processing Fee 20 100 60 0 200 0
3478 Unclaimed Evidence 1,102 0 0 0 40 0
• CITY OF BROOW CENTER •
REVENUE BUDGET WORKSHEET BY FUND Page 6
2001 BUDGET
1999 2000 2000 2001
1998 AS OF 1999 ADOPTED AS OF RECOMMD
)bject Code & Description ACTUAL 07/31/99 ACTUAL BUDGET 07/31/00 BUDGET
liscellaneous Revenues TOTAL 12,375 4,362 6,679 12,000 4,623 12,000
3800 Interest Earnings 377,825 0 346,382 324,000 0 360,000
3808 Unrealized Gain or Loss on Inv 35,118 0 -158,708 0 0 0
:nvestment Earnings TOTAL 412,944 0 187,674 324,000 0 360,000
;ENERAL TOTAL 13,764,824 6,914,244 14,033,798 14,030,030 7,257,414 14,436,789
CITY OF BROOD CENTER
REVENUE BUDGET WORKSHEET BY FUND Page 7
2001 BUDGET
1999 2000 2000 2001
1998 AS OF 1999 ADOPTED AS OF RECOMMD
bject Code & Description ACTUAL 07/31/99 ACTUAL BUDGET 07/31/00 BUDGET
UND ECONOMIC DEVELPMENT #2 010
3009 Gross Property Tax Levy 0 0 0 208,495 0 226,625
3010 Est Uncollectible Tax Levy 0 0 0 -6,255 0 -6,799
3011 Net Current Ad Valorem Taxes 0 0 0 0 104,408 0
3012 Delinquent Ad Valorem Taxes 0 0 0 0 3,359 0
roperty Taxes TOTAL 0 0 0 202,240 107,767 219,826
3800 Interest Earnings 0 0 0 0 0 25,000
nvestment Earnings TOTAL 0 0 0 0 0 25,000
3911 Transfers from HRA Fund 0 0 0 164,166 76,597 185,667
ransfers from other Funds TOTAL 0 0 0 164,166 76,597 185,667
CONOMIC DEVELPMENT #2 TOTAL 0 0 0 366,406 184,364 430,493
CITY OF BROOf CENTER •
REVENUE BUDGET WORKSHEET BY FUND Page 8
2001 BUDGET
1999 2000 2000 2001
1998 AS OF 1999 ADOPTED AS OF RECOMMD
lbject Code & Description ACTUAL 07/31/99 ACTUAL BUDGET 07/31/00 BUDGET
'UND HOUSING AND REDEVELOPMENT 011
3009 Gross Property Tax Levy 0 0 0 148,951 0 171,116
3010 Est Uncollectible Tax Levy 0 0 0 -4,469 0 -5,133
3011 Net Current Ad Valorem Taxes 128,214 68,583 137,440 0 74,441 0
3012 Delinquent Ad Valorem Taxes - 23,919 72 271 0 2,156 0
Ioperty Taxes TOTAL 104,294 68,655 137,711 144,482 76,597 165,983
- - - - -- ---- - - - - --
3255 Homestead Credit Aid 18,330 9,152 18,304 19,684 9,842 19,684
ntergovernmental Revenue TOTAL 18,330 9,152 18,304 19,684 9,842 19,684
LOUSING AND REDEVELOPMENT TOTAL 122,624 77,807 156,015 164,166 86,439 185,667
• CITY OF BROO*CENTER
REVENUE BUDGET WORKSHEET BY FUND Page 9
2001 BUDGET
1999 2000 2000 2001
1998 AS OF 1999 ADOPTED AS OF RECOMMD
)ject Code & Description ACTUAL 07/31/99 ACTUAL BUDGET 07/31/00 BUDGET
IND ECONOMIC DEVELOPMENT #1 012
3011 Net Current Ad Valorem Taxes 181,962 96,408 193,155 0 0 0
3012 Delinquent Ad Valorem Taxes -10,874 60 335 0 0 0
:operty Taxes TOTAL 171,088 96,468 193,489 0 0 0
3240 State Grants 0 0 1,398,886 0 994,653 0
3270 Grants from Other Governments 0 0 55,870 0 107,593 0
itergovernmental Revenue TOTAL 0 0 1,454,756 0 1,102,246 0
3328 IDR Bond Administration Fee 37,604 0 12,188 12,000 9,000 9,000
iarges for Services TOTAL 37,604 0 12,188 12,000 9,000 9,000
3461 Other Revenue 0 0 11 0 0 0
3463 Rent 0 0 7,450 0 3,000 0
3467 Sale of Property 221,040 0 67,500 0 0 0
Lscellaneous Revenues TOTAL 221,040 0 74,961 0 3,000 0
3800 Interest Earnings 205,426 0 140,557 30,000 0 5,000
3808 Unrealized Gain or Loss on Inv 19,094 0 -73,789 0 0 0
ivestment Earnings TOTAL 224,520 0 66,768 30,000 0 5,000
3816 Land Sales 0 1,801,582 2,411,987 0 1,385 0
Dnd Sales TOTAL 0 1,801,582 2,411,987 0 1,385 0
3911 Transfers from HRA Fund 122,624 68,655 156,015 0 0 0
• CITY OF BR0010 CENTER •
REVENUE BUDGET WORKSHEET BY FUND Page 10
2001 BUDGET
1999 2000 2000 2001
1998 AS OF 1999 ADOPTED AS OF RECOMMD
lbject Code & Description ACTUAL 07/31/99 ACTUAL BUDGET 07/31/00 BUDGET
3919 Transfers from C.D.B.G. Fund 171,573 0 77,736 241,308 232,308 240,212
'ransfers from other Funds TOTAL 294,197 68,655 233,751 241,308 232,308 240,212
:CONOMIC DEVELOPMENT #1 TOTAL 948,449 1,966,705 4,447,899 283,308 1,347,939 254,212
Division: City Council
Budget Code: 400
Program No: 1011
• PROFILE
The City Council is comprised of one Mayor and four Council Members, elected at -large. Under the
Council- Manager form of government as established by the City Charter, the City Council exercises the
legislative authority of the City. The City Council is responsible for formulating City policy, enacting
legislation, adopting the annual budget, levying local property taxes, and appointing members to advisory
boards and commissions. Members of the City Council also constitute the Board of Equalization, the
Economic Development Authority, and the Housing and Redevelopment Authority.
Included in the 2001 City Council budget is the cablecasting of City Council meetings; interpreters for
hearing impaired persons who attend City Council meetings; the annual joint meeting of the City Council
and advisory commissions; and a consultant to facilitate two City Council goal setting sessions for 2000.
Also included is the dues and subscriptions for Association of Metropolitan Municipalities, League of
Minnesota Cities, Minnesota Mayors Association, Minnesota Women Elected Officials, National League
of Cities, North Metro Highway 100 Council, North Metro Mayors Association, and U. S. Conference of
Mayors.
DEPARTMENTAL GOALS: WILL NEED TO BE UPDATED AFTER AUGUST 2000 MTG
• Remain in compliance with Minnesota Statutory requirements, laws, regulations, charter and ordinances
in all operations of the City.
• Exercise the legislative authority of the City and determine matters of policy.
. • Meet regularly on the second and fourth Monday of each month in accordance with charter and law.
• Work with the City Manager to set policy.
• Work on goals and plans for the City.
The following goals were adopted October 25, 1999, by City Council Resolution No. 99 -160:
• Goal No. 1: Support Brookdale Redevelopment By:
• use of tax increment assistance
• review and evaluation of land use applications
• prompt construction and plan review /inspection
• monitoring developer performance
• Goal No. 2: Continue and Improve Code Enforcement and Compliance Activities By:
coordinated effort of police and community development departments
• focus on high- density areas while continuing neighborhood enforcement
• continue to evaluate additional approaches to achieving improved compliance
• Goal No. 3: Increase Proactivity Towards Fighting Crime By:
• increased visibility of police in neighborhoods
• continue and expand participation rate in neighborhood watch program
• include policy safety information in all City newsletters
• Goal No. 4: Support and Encourage Northeast Corner of 69th Avenue and Brooklyn Boulevard
• Redevelopment By:
• supporting and exploring responsible and credibly financed development proposals
• ensuring that plans support the long -term goals of the City's Comprehensive Plan
• Goal No. 5: Continue Planning for Community Center and City Hall Work By:
• developing actual designs and cost estimates for project and improvements
• Goal No. 6: Continue and Improve Long -Term Financial Planning By:
• continue five -year planning for utilities and capital improvements
• continue /expand five -year planning for other funds
• review and develop contingency planning
• move toward development of 2 -3 year budget projections for the City
• Goal No. 7: Support and Promote Major Road and Street Improvement Projects:
• start Brooklyn Boulevard with the County in the year 2000 (completion in the year
2001)
• Highway 100:
- continue support/participation in North Metro Mayors Highway 100 Council
- keep project schedule with Mn/DOT
- support Highway 694 widening project, with improved sound walls, by Mn/DOT
- support other arterial enhancements as opportunities arise
• Goal No. 8: Plan for Destination Parks By:
• develop plan for destination park improvements in Capital Improvement Plan
• Goal No. 9: Support and Expand Joslyn Site Development By:
• working with developer to complete phase II and III
• Goal No. 10: Continue to Improve Traffic Safety Focusing on Traffic Calming By:
• continuing enforcement efforts through multiple resources
• • continuing and expanding information to the public on traffic safety and calming
efforts
• Goal No. 11: Special Visioning Project to Create a Redevelopment Strategy Based on the City's
Vision for the Future; and, Developing Opportunities to Promote Inclusion of ALL
Residents in Brooklyn Center's Community Life By:
• establishing 2 to 4 work sessions and retreats to be conducted during the period of
January - March, 2000 to set direction and develop outlines for accomplishing goals
Principles to Guide Actions in the Form of Goals:
1. Incorporate Elements to Make City More Visually Appealing Where and as Possible in Projects and
Developments
2. Identify Issues that can be Solved by the City Working in Cooperation and Collaboration with Other
Jurisdictions
3. Effectively Communicate the City's Achievements and Opportunities to its Residents
SPECIFIC EXPENDITURE CODE DETAIL
Object
• Number Exnlanation Amount
4308 Charter Commission $1,500
The statutory amount of $1,500 is recommended for the 1997 Charter Commission budget
(pursuant to Minnesota State Statute 410.06).
4310 Professional Services $8,840
Includes interpreters for hearing - impaired persons who attend City Council meetings, Northwest
Community Television to broadcast City Council and other public meetings, joint meeting of City
Council and advisory commissions, consultant to facilitate two City Council goal setting sessions
for 2000.
4313 Audit and Financial Services $18,200
An annual audit of the City's finances is required under Minnesota State Law and under the City
Charter. The City contracts for the audit and conducts a competitive bidding process for the audit
work every four or five years.
4411 Conferences and Schools $8,840
This amount covers training expenses for the Mayor and Council Members who attend conferences
on behalf of the City, such as National League of Cities, League of Minnesota Cities, United States
Conference of Mayors, and similar conferences.
4413 Dues and Subscriptions $48,410
Includes League of Minnesota Cities ($14,000), Association of Metropolitan Municipalities ($7,066),
MAMA/GMC Labor Relations Subscriber Service ($4,440 ), U.S. Conference of Mayors ($750),
Minnesota Mayors Association ($20), North Metro Mayors Association ($17,695, to General Fund.
Total dues are $36,113; $18,418 allocated to EDA), North Metro Highway 100 Council ($3,000),
Minnesota Women Elected Officials ($30), National League of Cities ($1,409).
4420 North West Hennepin Human Rights and Resources Coalition $ 300
Provides for City support of arts contest and Heritage Festival
i PERSONNEL LEVELS
Number Position
1 Mayor
4 Council Members elected at -large
•
• CITY OF BROOD CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 1
2001 BUDGET
2001 2001
oject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
IV CITY COUNCIL 400
4100 Wages Regular Employees 126 0 0 0 0 0
4112 Overtime Regular Employee 2,088 1,815 2,250 0 2,250 2,250
4130 Wages Part-time Employees 32,882 33,993 34,885 20,126 38,932 38,932
alaries and Wages TOTAL 35,096 35,808 37,135 - 20,126 41,182 41,182
4140 PERA Defined Contribution 988 1,381 1,417 818 1,560 1,580
4141 PERA Basic Plan 39 0 0 0 0 0
4142 PERA Coordinated Plan 434 424 394 195 497 497
4146 FICA 2,678 2,732 2,841 1,540 3,150 3,150
4154 Workers Comp Insurance 102 89 110 40 96 1 96
ringe Benefits TOTAL 4,241 4,627 4,762 2,593 5,323 5,323
4210 Office Supplies 40 517 200 0 200 200
4220 Operating Supplies 684 1,049 1,350 629 1,350 1,350
upplies TOTAL 725 1,566 1,550 629 1,550 1,550
4308 Charter Commission 215 129 1,500 19 1,500 1,500
4310 Professional Services 7,045 6,422 8,500 3,473 8,840 8,250
4313 Audit & Financial Service 19,250 17,500 18,200 17,850 18,550 18,550
urchased Services TOTAL 26,509 24,051 28,200 21,342 28,890 28,300
4334 Use of Personal Auto 0 18 0 0 0 0
4350 Printing 0 0 100 0 100 100
CITY OF BROO* CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 2
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
!ommunications TOTAL 0 18 100 0 100 100
4411 Conferences and Schools 4,292 8,211 8,500 5,140 8,840 8,500
4412 Meeting Expenses 618 0 0 141 0 0
4413 Dues & Subscriptions 37,976 40,299 39,500 24,005 48,410 40,000
4417 Books/Reference Materials 0 0 200 32 200 200
4420 Human Rights Commission 0 152 300 0 300 300
ither Contractual Sery TOTAL 42,886 48,662 48,500 29,318 57,750 49,000
!ITY COUNCIL TOTAL 109,457 114,732 120,247 74,008 134,795 125,455
Division: Administration
Budget Code: 401
Program No: 1031
• PROFILE
The City Manager is the Chief Administrative Officer of the City. It is the City Manager's duty to enforce
the City Charter and all ordinances. The City Manager's office provides general administrative services for
the management of the City to ensure that all Council policies and directives are carried out. Activities
include coordinating recommendations to the City Council on financial, legislative, and management issues
and to provide liaison between the Council, advisory boards and commissions, staff, other levels of
government, the media, and the public.
Management and Intergovernmental Relations. Provide general administrative services required for the
management of City affairs. Works with community members, other public or private agencies,
organizations, schools, etc., on all areas which affect the City. Support staff handle general government
activities including both election and front counter /customer receptionist activities.
Communications Handles and coordinates City communication activities, both externally and internally.
Coordinates publication of the City newsletter. Creates newsletters, forms, flyers, handles information
released to the media, develops other information newsletters and packets as needed. Handles coordination
of cable TV activities in the organization, including broadcast of council meetings.
Customer Service. Responsible for front counter, cashier, switchboard, and main receptionist for City Hall.
Handles building permits, licensing, public inquiries for information regarding City services, activities,
events, meetings. Refers customers to appropriate departments if services cannot be handled at front desk.
Performs duties of central cashier for city operations.
DEPARTMENTAL GOALS Needs updating after August 2000 goal setting
• Implement Council policies, resolutions, and ordinances as adopted by the City Council.
• Prompt and efficient delivery of City services.
• Maintain a positive relationship with governmental agencies and surrounding municipalities to enhance
the City's plans and programs.
• Continue to work on joint and cooperative ventures.
• Accurate and timely communication to residents through City newsletter (six issues per year and special
issue if warranted), cable, and media releases.
• Develop proposals for five year planning for City Council consideration.
• Preparation of annual budget.
• Continue Brooklyn Center Cares initiative.
•
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Exnlanation Amount
4310 Professional Services $2,000
Included are notary bond and miscellaneous professional services for administration and
special projects. Cost for consultant to facilitate team building and goal setting session(s)
for Department Heads and Supervisors as it directly relates to goals and objectives set by
City Manager and Council.
4334 Use of Personal Auto $4,900
Reimbursement for mileage and parking fees incurred by employees when conducting City
business. City Manager automobile allowance included in this account. This amount is for
all employees in the department and is not broken down to division levels.
4413 Dues and Subscriptions $2,200
Memberships for various professional organizations for overall operation and management
of administration. Includes the following: Brooklyn Community Chamber, ICMA, MAMA,
MCMA, League of MN Cities Directory, and Minnesota State Statutes.
PERSONNEL LEVELS
Number Position
1 City Manager
I Administrative Technician
. 1 Customer Service Representative/Permit Technician
Other staff involved in supporting and working on general administration are the positions of City Clerk,
Assistant City Manager/Human Resources Director, Human Resources Assistant, Community
Development/Administrative Secretary, and Administrative Specialist which have separate division budgets
for operations.
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use/need
purchase date
Office furniture March 2001 1 $1,500 Replace inoperable office chair
•
• CITY OF BROG._ CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 3
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
IV ADMINISTRATION 401
4100 Wages Regular Employees 85,630 108,710 134,969 68,389 141,897 141,897
4112 Overtime Regular Employee 0 0 647 0 733 733
4130 Wages Part -time Employees 6,746 0 0 1,191 0 0
4131 Overtime of Part -time Emp 2,035 0 0 771 0 0
4133 Vacation Pay 10,144 7,472 0 3,060 0 0
4134 Holiday Pay 6,715 5,620 0 2,345 0 0
4135 Sick Leave Pay 1,668 1,484 0 351 0 0
alaries and Wages TOTAL 112,938 123,286 135,616 76,106 142,630 142,630
- - - - - - - - - - - - - - -
4142 PERA Coordinated Plan 5,656 6,407 7,025 3,942 7,388 7,388
4146 FICA 7,357 8,785 8,936 5,980 9,255 9,255
4150 Employee Benefits 10,263 8,801 9,524 4,492 10,008 10,008
4154 Workers Comp Insurance 712 727 931 364 766 766
ringe Benefits TOTAL 23,988 24,720 26,416 14,779 27,417 27,417
4220 Operating Supplies 913 251 1,000 0 1,000 1,000
upplies TOTAL 913 251 1 0 1,000 1,000
4310 Professional Services 25 0 2,000 0 2,000 2,000
urchased Services TOTAL 25 0 2,000 0 2,000 2,000
4321 Postage 5,083 9,241 500 -27 1,000 1,000
4322 Telephone Services 417 923 1,200 298 1,200 1,200
• CITY OF BROO* CENTER I * •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 4
2001 BUDGET
2001 2001
)bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
4324 Delivery Service 0 7 0 0 0 0
4334 Use of Personal Auto 3,799 3,792 4,900 2,499 4,900 4,900
4350 Printing 10,115 18,953 0 0 0 0
.ommunications TOTAL 19,413 32,915 6,600 2,771 7,100 7,100
4411 Conferences and Schools 3,964 3,549 5,000 1,582 5,000 5,000
4412 Meeting Expenses 0 0 0 -70 0 0
4413 Dues & Subscriptions 2,426 2,022 2,000 923 2,200 2,200
)ther Contractual Sery TOTAL 6,391 5,570 7,000 2,434 7,200 7,200
4548 Computer Equipment 0 0 2,800 0 0 0
4551 Office Furniture & Equip 309 0 0 0 1,500 1,500
!apital Outlays TOTAL 309 0 2,800 0 1,500 1,500
LDMINISTRATION TOTAL 163,976 186,743 181,432 96,090 188,847 188,847
Division: Human Resources
Budget Code: 402
Program No: 1048
PROFILE
Human Resources establishes and maintains the personnel policies and procedures for the City. The Human
Resources Division addresses all matters relating to personnel including recruitment, compensation and
labor negotiations.
Human Resources. Handles recruitment and selection of staff. Develops policies and procedures dealing
with personnel. Responsible for compliance with MN pay equity, reports and updates to system. Handles
all workers' compensation, managed care program, and OSHA yearly work comp report. Handles
employment and personnel complaints, issues and concerns from staff, Department Heads and City Manager.
Works with Finance on benefits. Handles flexible benefit, compensation, affirmative action, employee
assistance, employee recognition and tuition reimbursement programs. Also handles ADA, FLSA, Hepatitis
B, CDL drug testing, OSHA mandated training as well as other employment matters. Coordinates a wide
variety of training in all areas. Monitors laws and regulations in the area of employment/personnel to ensure
compliance. Works in areas of Data Practices, Diversity,, Customer Service and Human Rights. Coordinates
all human resource activities for the City.
Labor Relations. Supervises labor negotiations. Acts as negotiator for City in union issues. Works on
grievance issues, and assists with arbitrations. Responsible for Uniform Baseline Settlement reporting to
BMS.
DEPARTMENTAL GOALS
• Coordinate employee recruiting d hiring to ensure proper legal compliance.
g g P P
• Continue efforts to recruit and hire a diversified work force.
• Work toward resolution of grievances and employment issues.
• Promote new safety and wellness efforts throughout the organization.
• Administer and process workers' compensation.
• Implement new performance review standards and format
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4310 Professional Services $15,000
These services include pay equity job analysis, employment testing using validated tests, and
the cost of the Employee Assistance Plan.
4311 Benefits Administration $2,500
Flexible benefits plan for pre -tax medical and dependant care.
4314 Medical Services $3,000
Physical exams, mandatory drug/alcohol testing for commercial driver's license holders, and
Hepatitis B vaccine.
4341 Employment Advertising $13,000
Employment advertising costs relate to newspaper and other advertisements for City and
enterprise job openings.
4411 Conferences and Schools $3,000
• Provides for Assistant City Manager/HR Director attendance at one national conference and
at one in -state conference, and attendance for Human Resources/Purchasing Technician to
training.
PERSONNEL LEVELS
Number Position
1 Assistant City Manager/Human Resources Director
1 Human Resources Assistant
CAPITAL OUTLAY
•
•
• CITY OF BROOA-T CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 5
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
IV HUMAN RESOURCES/PURCH 402
4100 wages Regular Employees 80,668 93,033 116,012 56,858 119,797 119,797
4133 Vacation Pay 7,011 7,187 0 4,566 0 0
4134 Holiday Pay 4,626 4,981 0 2,127 0 0
4135 Sick Leave Pay 2,886 1,871 0 2,265 0 0
alaries and Wages TOTAL 95,191 107,071 116,012 65,817 119,797 119,797
4142 PERA Coordinated Plan 4,884 5,507 6,009 3,409 6,205 6,205
4146 FICA 6,679 7,605 8,875 4,680 9,164 9,164
4150 Employee Benefits 8,681 8,801 9,524 5,557 10,008 10,008
4154 Workers Comp Insurance 383 371 477 251 389 389
4158 Disability Insurance -1 0 0 0 0 0
ringe Benefits TOTAL 20,626 22,284 24,885 13,897 25,766 25,766
4212 Printed Forms 0 747 750 0 750 750
4220 operating Supplies 3,658 2,977 3,700 4,305 3,900 3,900
4227 Safety Supplies 80 80 700 318 700 700
upplies TOTAL 3,738 3,803 5,156 4,623 5,350 5,350
4310 Professional Services 34,328 8,547 15,000 11,478 15,000 15,000
4311 Benefits Administration 1,280 1,730 2,200 3,008 2,500 2,500
4314 Medical Services 2,345 2,251 3,000 592 3,000 3,000
urchased Services TOTAL 37,953 12,529 20,200 15,077 20,500 20,500
• CITY OF BROOM CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 6
2001 BUDGET
2001 2001
ibject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
4322 Telephone Services 334 260 350 98 350 350
4324 Delivery Service 85 84 100 14 100 100
4334 Use of Personal Auto 208 496 300 209 300 300
4341 Employment Advertising 7,414 10,978 10,600 5,594 13,000 13,000
4350 Printing 788 22 1,500 0 1,500 1,500
4351 Legal Notice Publication 0 0 320 0 320 320
ommunications TOTAL 8,828 11,839 13,170 5,915 15,570 15,570
4411 Conferences and Schools 2,322 3,208 3,000 886 3,000 3,000
4412 Meeting Expenses 0 34 0 0 0 0
4413 Dues & Subscriptions 2,016 1,677 1,550 1,067 1,550 1,550
4417 Books /Reference Materials 105 0 0 0 0 0
ether Contractual Sery TOTAL 4,443 4,919 4,550 1,953 4,550 4,550
4548 Computer Equipment 2,609 1,934 0 1,863 0 0
'apital Outlays TOTAL 2,609 1,934 0 1,863 0 0
.UMAN RESOURCES /PURCH TOTAL 173,388 164,379 183,967 109,144 191,533 191,533
Division: City Clerk
Budget Code: 403
Program No: 1061
PROFILE
The City Clerk is responsible for preparation of elections, maintaining official City records, coordinating
City Council and City commission materials, coordinating business licensing, producing and coordinating
employee and City newsletters, and supervision of secretarial support staff in the Administration
Department. The City Clerk has significant public contact related to elections, ordinances, resolutions,
contracts, bonds, insurance, business licenses, as well as other City matters.
Elections. Supervises elections and voter registration. Ensures elections are handled in accordance with
State, Federal, and County regulations. Oversees all activities related to City elections including notices,
materials, and certification of process. Arranges polling places and sets up voting equipment. Supervises
the recruiting and training of election judges. Oversees the maintenance of voter registration files.
Official City Records/Data Retention. Maintains official City records, file system, and records storage
room Supervises the City's retention system. Oversees the maintenance of City ordinances resolutions,
and City Council minutes.
City Council. Coordinates Council activities, correspondence, meetings, etc. Ensures coordination,
maintenance, and accuracy of Council minutes, resolutions, and other official documents. Oversees the City
Council agenda preparation process. Posts Council/Commission notices as required by Open Meeting Law.
Communications. Produces and publishes a monthly employee newsletter. Coordinates content,
i production, and distribution of the City's newsletter.
DEPARTMENTAL GOALS
• Administer and process City business licenses.
• Coordinate and deliver City Council information.
• Ensure posting and publishing of all official notices.
• Coordinate annual Council/Commission meeting.
• Advertise for Commission vacancies in a timely manner.
• Provide information as needed to new commission members.
• Maintain official City records.
• Produce and coordinate employee and City newsletters.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4351 Legal Notice Publication $10,000
This provides for the cost of publishing ordinances, bids, public hearing notices, advertising
for proposals, assessments, bonds financial reports, and any other notice which is required
to be published.
. PERSONNEL LEVELS
Number Position
1 City Clerk
• CITY OF BROG.0 CENTER . 0
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 7
2001 BUDGET
2001 2001
abject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
)IV CITY CLERK 403
4100 Wages Regular Employees 40,986 40,870 51,801 24,741 58,698 58,698
4133 Vacation Pay 3,727 3,547 0 2,416 0 0
4134 Holiday Pay 2,207 2,367 0 797 0 0
4135 Sick Leave Pay 2,011 2,083 0 1,930 0 0
'alaries and Wages TOTAL 48,931 48,866 51,801 29,884 58,698 58,698
4142 PERA Coordinated Plan 2,465 2,603 2,683 1,548 3,041 3,041
4146 FICA 3,776 4,002 3,963 2,377 4,490 4,490
4150 Employee Benefits 3,740 4,400 4,762 2,779 5,004 5,004
4154 Workers Comp Insurance 191 176 215 85 191 191
4158 Disability Insurance -1 0 0 0 0 0
'ringe Benefits TOTAL 10,172 11,182 11,623 6,788 12,726 12,726
4220 Operating Supplies 0 0 0 202 300 300
supplies TOTAL 0 0 0 202 300 300
4322 Telephone Services 0 0 0 4 0 0
4334 Use of Personal Auto 26 108 150 171 200 200
4351 Legal Notice Publication 10,846 8,800 11,000 3,353 10,000 10,000
'ommunications TOTAL 10,872 8,907 11,150 3,528 10,200 10,200
---- - - - - -- - - -- - -- ---- - - - - -- ---- - - - - --
---- ---- - - - - -- _ - - -- - ---- - - - - -- ---- - - - - --
4411 Conferences and Schools 1,192 669 1,100 1,007 550 550
4413 Dues & Subscriptions 315 227 150 300 150 150
• CITY OF BROO16 CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 8
2001 BUDGET
2001 2001
)bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
4417 Books /Reference Materials 0 0 200 0 200 200
)ther Contractual Sery TOTAL 1,507 896 1,450 1,307 900 900
4548 Computer Equipment 2,518 0 0 0 0 0
'apital Outlays TOTAL 2,518 0 0 0 0 0
- - - - - -- - - - - - -- ____ - - - --
'ITY CLERK TOTAL 74,001 69,851 76,024 41,709 82,824 82,824
IS crs R
Division. Elections
Budget Code: 404
Program No: 1091
PROFILE
The City registers all new voters, processes transfers and deletions, and cooperates with Hennepin County
and the Secretary of State to provide an accurate computerized listing of eligible registered voters in the City
of Brooklyn Center. The costs incurred from the registration of new voters and the maintenance of the voter
records is included in the Elections budget.
Section 4.01 of the Brooklyn Center City Charter provides for regular municipal elections to be held in even -
numbered years only. The 2001 Elections budget reflects the full cost of a primary and general election,
although we anticipate expending the full amount only in even years. The budget provides for the cost of
personnel, training, supplies, postage, building rentals, maintenance agreements, and printing in the event
that a special election is needed.
DEPARTMENTAL GOALS
i
• Administer s er o election judges.
g J es. g
• Administer municipal elections in accordance with Minnesota Statutes.
• Adapt to and integrate new legislation on elections.
• Maintain up -to -date voter registration system.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4130 Salaries, Part -Time Employees $23,793
Includes training and wages for election judges ($7 per hour for judges). Head judge receives
an additional $25. Estimate includes 1 head judge plus 5 election judges per precinct.
4220 Operating Supplies $1,000
Includes supplies such as ballot transfer cases, ballot pens, poster board for signs, markers,
and several other miscellaneous supplies.
4321 Postage $200
Includes mailing out verification cards on new registrations, mailing absentee ballot
applications, ballots, and return envelopes.
4350 Printing $2,500
Includes printing of regular and absentee ballots for optical scanner, voter receipts, and
official notices.
4382 Equipment Repair and Maintenance $3,500
Includes the cost of the maintenance agreement for the eleven optical scanners.
• 4392 Building Rentals $375
Includes costs associated with two churches and custodial fees charged by one school used
as polling locations.
4393 Equipment Rentals $300
Includes the rental of a truck to transport ballot boxes, voting booths, signs, optical scan
voting equipment to the polling locations.
PERSONNEL LEVELS
Brooklyn Center is divided into eight precincts. State Law requires a minimum of one chairperson and at
least four election judges per precinct to carry out the election process.
•
• CITY OF BROG.O CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 9
2001 BUDGET
2001 2001
ibject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
)IV ELECTIONS 404
4100 Wages Regular Employees 23,505 30,738 36,382 20,291 41,378 41,378
4112 Overtime Regular Employee 338 0 0 0 0 0
4130 Wages Part -time Employees 18,337 0 23,100 0 23,793 23,793
4131 Overtime of Part -time Emp 147 0 0 0 0 0
4133 Vacation Pay 1,088 2,075 0 2,925 0 0
4134 Holiday Pay 197 1,465 0 1,099 0 0
4135 Sick Leave Pay 103 924 0 2,571 0 0
:alaries and Wages TOTAL 43,715 35,202 59,482 26,886 65,171 65,171
4142 PERA Coordinated Plan 1,259 1,785 1,885 1,393 2,143 2,143
4146 FICA 2,392 2,759 4,550 2,066 4,986 4,986
4150 Employee Benefits 312 4,400 4,761 2,779 5,004 5,004
4154 Workers Comp Insurance 126 124 244 78 211 211
'ringe Benefits TOTAL 4,088 9,068 11,441 6,316 12,344 12,344
4210 Office Supplies 6 0 0 0 0 0
4220 Operating Supplies 935 0 2,500 160 1,000 1,000
:upplies TOTAL 941 0 2,500 160 1,000 1,000
4321 Postage 332 608 1,700 77 200 200
4334 Use of Personal Auto 6 15 100 2 0 0
4350 Printing 843 0 2,500 0 2,500 2,500
• C ITY OF BROONO CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 10
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
'0mmunications TOTAL 1,180 623 4,300 79 2,700 2,700
4382 Equipment Repair & Maint 3,061 0 3,500 0 3,000 3,000
4392 Building Rentals 400 0 800 0 375 375
4393 Equipment Rentals 207 0 300 0 300 300
I.epair Rental & Maint TOTAL 3,668 0 4,600 0 3,675 3,675
4411 Conferences and Schools 29 0 0 0 0 0
4413 Dues & Subscriptions 0 0 50 0 0 0
�ther Contractual Sery TOTAL 29 0 50 0 0 0
MECTIONS TOTAL 53,620 44,894 82,373 33,441 84,890 84,890
Division: Finance
Budget Code: 410
Program No: 1141
PROFILE
The purpose of the Finance Department is to rovide for the fiscal management of all funds of the
P g
City; including budgeting, accounting, tY g g g, financial reporting, investments, bonding, risk
management, and utility billing.
DEPARTMENTAL GOALS
The objective of the department is to provide policy makers and outside authorities with accurate
and timely financial information on the City in the form of the annual budget, the Comprehensive
Annual Financial Report, and internal monthly financial reports; to process the transactions needed
for the day -to -day running of the City in the areas of accounts payable, accounts receivable,
payroll, and utility billing; and to provide cross - departmental support in the areas of risk
management and pooled investment of City funds.
The department will implement new financial, payroll, and human resources software provided
by LOGIS. Planning and preparations will take place in the fall of 2000 for implementation in
2001.
•
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number ExnlanatioA Amount
4210 &4220 Supplies $600
Provides for office supplies needed to support department.
4212 Printing $4,700
Provides for the printing of the Annual Financial Report ($1,700) and Annual City
Budget ($3,000).
4271 Minor Equipment $800
Provides for the replacement of adding machines, telephones, typewriter, etc.
4310 Profession Services $425
Fee for the submission of the Annual Financial Report for the Certificate of
Achievement for Excellence in Financial Reporting.
4393 Equipment Rentals 675
$
Lease of a small copier for use by Finance, Assessing, and Community Development
departments.
• 4396 Software Maintenance $1,200
4413 Dues and Subscriptions $700
Dues: National GFOA dues (Hansen $180), MN GFOA dues (Hansen, Sundberg and
Kutzke -$90). Subscriptions: Wall Street Journal ($175), GASB Action
Report/Pronouncements ($150), COBRA and Section 125 benefits administration ($105).
4548 Computer Equipment $2,000
Desktop computers are being replaced on a rotating, scheduled basis to insure that the
Finance Department has reliable and up to date computers.
4551 Office Furniture &Equipment $2
Replacement of a safe, which was acquired used in 1971. The door hinges are wearing out
and can't be replaced. The manufacturer is still in business but no longer produces s
P � are g P P
parts for this model.
PERSONNEL LEVELS
The Staff Accountant's position is proposed for reclassified to a different pay grade to reflect additional
responsibilities taken on and several persons who aren't at the top of their existing pay grade will advance
within that pay grade. All employees are expected to receive a cost of living adjustment on January 1st.
N umb Position
1 Finance Director
1 Assistant Finance Director
1 Staff Accountant
1 Accounting Technician II
1 Payroll/Personnel Technician
• 1 Utility Billing Technician I
1 Utility Billing Technician II
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Desktop personal computer 4/01 1 $2,000 Replace existing.
Safe 7/01 1 $2,000 Replace existing.
• CITY OF BROO.- CENTER 0
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 11
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
IV FINANCE 410
4100 Wages Regular Employees 258,685 256,567 320,027 153,336 331,990 331,990
4112 Overtime Regular Employee 784 1 1,476 0 4,230 4,230
4133 Vacation Pay 19,003 21,064 0 12,798 0 0
4134 Holiday Pay 14,166 14,363 0 6,522 0 0
4135 Sick Leave Pay 15,318 8,716 0 8,302 0 0
alaries and Wages TOTAL 307,956 300,712 321,503 180,958 336,220 336,220
4142 PERA Coordinated Plan 15,771 15,351 16,654 9,374 17,416 17,416
4146 FICA 22,024 22,205 24,595 13,068 25,721 25,721
4150 Employee Benefits 28,458 28,258 33,334 17,384 35,028 35,028
4154 Workers Comp Insurance 1,239 1,067 1,348 642 1,114 1,114
4158 Disability Insurance 656 718 814 466 832 832
ringe Benefits TOTAL 68,146 67,599 76,745 40,933 80,111 80,111
4210 Office Supplies 131 370 300 34 300 300
4212 Printed Forms 3,026 4,309 4,700 3,752 4,700 4,700
4220 Operating Supplies 425 718 300 202 300 300
4271 Minor Equipment 750 623 800 184 800 800
upplies TOTAL 4,332 6,020 6,100 4,173 6,100 6,100
4310 Professional Services 415 415 425 415 425 425
urchased Services TOTAL 415 415 425 415 425 425
• CITY OF BROO* CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 12
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
4324 Delivery Service 38 142 125 17 125 125
4334 Use of Personal Auto 316 240 350 105 350 350
ommunications TOTAL 354 382 475 121 475 475
4389 Maintenance Contracts 220 220 220 231 240 240
4393 Equipment Rentals 592 645 700 320 675 675
4396 Software Maintenance 1,065 1,150 1,100 0 1,200 1,200
epair Rental & Maint TOTAL 1,877 2,015 2,020 551 2,115 2,115
4404 Collection Fees 0 190 200 0 200 200
4411 Conferences and Schools 2,877 3,006 4,500 1,965 4,500 4,500
4413 Dues & Subscriptions 585 660 800 450 700 700
4417 Books/Reference Materials 201 165 0 0 150 150
ther Contractual Sery TOTAL 3,663 4,021 5,500 2,415 5,550 5,550
4548 Computer Equipment 12,043 5,111 5,000 3,977 2,000 2,000
4551 Office Furniture & Equip 0 0 0 0 2,000 2,000
'apital Outlays TOTAL 12,043 5,111 5,000 3,977 4,000 4,000
INANCE TOTAL 398,786 386,275 417,768 233,543 434,996 434,996
•
No Narrative at this time.
•
•
• CITY OF BROO_ CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 13
2001 BUDGET
2001 2001
oject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
IV DATA PROCESSING 411
4100 Wages Regular Employees 38,655 38,117 59,328 29,540 63,296 63,296
4130 Wages Part -time Employees 0 0 0 0 25,000 25,000
4131 Overtime of Part -time Emp 13 0 0 0 0 0
I
4133 Vacation Pay 4,561 3,917 0 1,372 0 0
4134 Holiday Pay 2,125 2,652 0 1,136 0 0
4135 Sick Leave Pay 4,455 3,382 0 1,884 0 0
3laries and Wages TOTAL 49,809 48,068 59,328 33,933 88,296 88,296
4142 PERA Coordinated Plan. 2,442 2,505 3,073 1,758 4,574 4,574
4146 FICA 3,677 3,072 4,539 2,227 6,755 6,755
4150 Employee Benefits 3,117 4,400 4,762 2,779 5,004 5,004
4154 Workers Comp Insurance 390 341 487 194 560 560
ringe Benefits TOTAL 9,627 10,319 12,861 6,957 16,893 16,893
4220 Operating Supplies 9,085 7,692 10,000 4,019 10,000 10,000
4271 Minor Equipment 240 0 0 0 0 0
applies TOTAL 9,325 7,692 10,000 4,019 10,000 10,000
4322 Telephone Services 20,159 12,470 6,000 6,295 7,500 7,500
4324 Delivery Service 565 846 0 41 50 50
4334 Use of Personal Auto 0 91 150 103 150 150
ommunications TOTAL 20,724 13,407 6,150 6,439 7,700 7,700
• CITY OF BROOS CENTER 0
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 14
2001 BUDGET
2001 2001
)bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
4382 Equipment Repair & Maint 5,076 5,959 10,000 2,917 10,000 10,000
4397 Logis Charges 90,836 101,180 107,730 58,501 120,840 120,840
repair Rental & Maint TOTAL 95,912 107,139 117,730 61,418 130,840 130,840
4411 Conferences and Schools 5,151 8,304 10,000 188 8,000 8,000
4412 Meeting Expenses 0 7 0 0 0 0
)ther Contractual Sery TOTAL 5,151 8,312 10,000 188 8,000 8,000
4548 Computer Equipment 26,381 16,503 32,000 2,389 55,600 40,000
4551 Office Furniture & Equip 367 0 0 0 0 0
:apital Outlays TOTAL 26,748 16,503 32,000 2,389 55,600 40,000
)ATA PROCESSING TOTAL 217,297 211,440 248,069 115,343 317,329 301,729
Division: Legal
Budget Code: 415
Program No: 1210
• PROFILE
The Legal Division provides legal counsel to the City Council, commissions, and City staff on municipal
questions and also prosecutes criminal offenses. Regular legal services are provided by two firms.
Specialized matters are handled by firms engaged for specific projects.
City Attorney. The City Attorney attends City Council meetings, provides legal opinions, and aids in the
development of ordinances and resolutions. The City contracts with private law firms for the provision of
legal services. In 1999, Kennedy and Graven provided general City Attorney services; Briggs and Morgan
provided bond and development counsel; and other firms were used for special projects.
Prosecuting Attorney. The Prosecuting Attorney prosecutes criminal offenses on behalf of the City. The
City contracts with the firm Carson & Clelland.
PERSONNEL LEVELS
None, legal services are contracted.
•
CITY OF BROOD CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 15
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
IV LEGAL 415
4310 Professional Services 0 41,925 0 72,391 0 0
4312 Legal Services 188,756 226,463 220,000 124,003 240,000 240,000
urchased Services TOTAL 188,756 268,388 220,000 196,393 240,000 240,000
EGAL TOTAL 188,756 268,388 220,000 196,393 240,000 240,000
Division: Patrol
Budget Code: 416
Program No: 1601
PROFILE
The patrol division consists of one captain, six sergeants, twenty -five patrol officers, and a crime prevention
officer. Uniformed officers respond to calls for service of both emergency and non emergency nature. In
addition, the patrol division conducts proactive patrol in residential and commercial areas to deter crime.
Officers seek to make a positive difference in the lives of the residents of Brooklyn Center and the
community as a whole.
The central philosophy of the patrol division is the concept of Community Policing. Community Policing
allows the residents and businesses of the community the opportunity to take an active role in the peaceful
resolution of conflicts and the deterrence of crime in their neighborhoods and business areas. Strong ties
are formed between the community and the police department by allowing residents and businesses to
actively participate with the police. This philosophy creates a stronger sense of community for residents,
businesses, and the police.
The complement of officers in the patrol division supports the various programs and components in the
division.
Animal Control
Officers and community service officers (C.S.O.'s) of the police department are responsible for the handling
of complaints concerning animals,. both wild and domestic. The City, through a joint powers agreement,
utilizes the Pets Under Police Security (P.U.P.S.) facility in Maple Grove for the boarding and disposal of
impounded animals. C.S.O.'s and funding for P.U.P.S. is in the support services division (418).
Communitv Services
Community services coordinates proactive strategies of law enforcement which includes the Crime
Prevention and Drug Abuse Resistance Education (D.A.R.E.) programs. By educating residents and
business owners concerning issues related to crime trends it is felt that they will be better able to deal with
the issues of crime that concern them in their neighborhoods.
Crime Prevention
The Crime Prevention Program in 1990 had 40 Neighborhood Watch Groups within the city of
Brooklyn Center. Today there are more than 140 Neighborhood Watch Groups that work together
to make Brooklyn Center a safer place to live. Crime Free Multi- Housing is a new program
introducedin 1997. The program encourages apartment complex owners within the city to take steps
to make their properties safer for residents. To date, three complexes have received the designation
as Crime Free Multi- Housing units.
Drug Abuse Resistance Education (D.A.R.E.)
D.A.R.E. is designed to prevent the use of illegal drugs by children and teenagers. By teaching
young people in the elementary grades the adverse effects of drug abuse and drug use it is anticipated
that these students will be able to resist the temptation of alcohol and illegal drugs in later years.
Emergencv Operations Unit
The Emergency Operations Unit (E.O.U.) is a team of officers who have received specialized training in the
proper response to critical incidents. This unit seeks to peacefully resolve critical incidents and to safely
execute high risk search warrants within the city of Brooklyn Center. The unit has been successfully
deployed on many occasions since its inception in the 1980's.
DEPARTMENTAL GOALS
• Continue promoting Community Policing.
• Continue to promote closer ties with the community by establishing permanent patrol areas.
• Foster even closer ties to the community by further expansion of both Neighborhood Watch and Crime
Free Multi- Housing programs and promote coordination of these by geographical areas within the city.
• Combine Neighborhood Watch Groups to provide a stronger alliance in larger geographic areas.
• Concentrate Traffic Law Enforcement in specific areas with a demonstrable use of personnel and
enforcement results.
• Provide foot patrol in commercial areas.
SPECIFIC EXPENDITURE CODE DETAIL
Obj ect
Number Exnlanation Amount
4212 Printed Forms $3,600
Department business cards, property inventory forms, traffic citations, vehicle impound
forms, warning citations, and other materials done professionally. Increase associated with
new building address.
4220 Operating •. P g $11,798
Alcosensor and intoxilyzer mouthpieces, ammunition, batteries, chemical munitions, crime
prevention supplies, dictation cassettes, drug /narcotics identification kit, gun cleaning
supplies, holding facility supplies, oxygen refills, photographic processing and supplies, road
t
flares, school patrol program supplies, smoke grenades, state statute reference guides, and
other miscellaneous supplies.
4224 Clothing/Personal Equipment $43,180
Uniform maintenance allowances for officers in the patrol division according to L.E.L.S.
contract. Anticipated personnel turnover for uniform and equipment issue for police officers.
Uniform and equipment replacement for officers in the patrol division. Routine replacement
of bullet resistant vests. Replacement of ear protection. Replacement of micro- cassette
recorders for dictation. Simunition protective equipment for force on force training.
4250 D.A.R.E. Supplies $4,500
Classroom supplies needed to support the D.A.R.E. program and training for D.A.R.E.
officers.
4271 Minor Equipment $0
4314 Medical Services $3,625
Blood examinations mandatory in some D.W.I. cases and in all fatal or suspected fatal
accidents. Physical and psychological examinations for anticipated police officer turnover.
4322
Telephone $4,369
Cellular phone services in all patrol division vehicles. Pager service for patrol captain,
sergeants, and Emergency Operations Unit (E.O.U.) members.
4382 Equipment Repair/Maintenance $27,950
Maintenance contracts for Mobile Computing Devices (M.C.D.'s) hardware and photo
imaging. Equipment repair for hydrostatic testing of 02 bottles, radar units, radio
installation, and other miscellaneous police equipment. Costs associated with squad car
changeover.
4386 Communication Systems Maintenance $6
Maintenance contract for portable and mobile radio system.
4397 LOGIS Charges $32,750
Operating costs for Mobile Computing Devices (M.C.D.'s).
4400 Contractual $4,250
Blanket cleaning, contribution towards file server maintenance at Hennepin County for the
photo imaging system.
4411 Conferences /Schools $27,750
Training for patrol division personnel.
4425 Boarding of Prisoners $140,000
Costs for the boarding of prisoners including the county jail, the workhouse, and meals
provided to prisoners while in the Brooklyn Center holding facility.
PERSONNEL LEVELS
Number Position.
I Captain
6 Patrol Sergeants
25.57 Patrol Officers
.57 Crime Prevention Officer
.86 D.A.R.E. Officer
• CITY OF BROOK CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 16
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
HIV PATROL 416
4100 Wages Regular Employees 1,368,045 1,381,029 1,696,604 813,153 1,752,979 1,752,979
4112 Overtime Regular Employee 100,829 114,566 58,315 58,609 60,276 60,276
4113 Compensatory Pay - Police 19,775 20,771 0 9,081 0 0
4117 Holiday Premium Overtime 50,249 47,651 67,442 17,625 69,697 69,697
4130 Wages Part -time Employees 436 18 0 577 0 0
4133 Vacation Pay 95,826 112,263 0 80,829 0 0
4134 Holiday Pay 75,970 72,839 0 43,155 0 0
4135 Sick Leave Pay 62,726 52,863 0 32,811 0 0
4136 Jury Duty Pay 283 0 0 0 0 0
I
alaries and Wages TOTAL 1,774,139 1,802,001 1,822,361 1,055,840 1,882,952 1,882,952
4142 PERA Coordinated Plan 198 5 0 33 0 0
4143 PERA Police & Fire Plan 202,415 186,418 169,480 95,866 175,114 175,114
4146 FICA 16,652 17,429 15,286 10,978 17,593 17,593
4150 Employee Benefits 134,263 147,616 157,146 90,011 170,136 170,136
4151 Health Insurance 3,264 0 0 0 0 0
4152 Life Insurance 107 0 0 0 0 0
4153 Dental Insurance 281 0 0 0 0 0
4154 Workers Comp Insurance 44,845 39,224 47,706 18,994 39,419 39,419
4158 Disability Insurance 230 441 394 231 406 406
ringe Benefits TOTAL 402,255 391,133 390,012 216,114 402,668 402,668
CITY OF BROOA1 CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 17
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
----- ._---- .�-- - - - - -- - - -- ---- .---- - - - - -- ---- saaaas - - -- aa= _---- vvs=aa vvaavv- - - -svv
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
4212 Printed Forms 3,537 3,008 3,600 2,609 3,600 3,600
4220 Operating Supplies 8,750 9,794 10,098 6,516 11,798 10,500
4224 Clothing & Personal Equip 30,787 26,280 29,468 13,609 43,180 35,000
4225 Shop Supplies 495 0 0 0 0 0
4227 Safety Supplies 1,887 2,071 2,150 253 1,750 1,750
4250 DARE Supplies 5,894 3,097 4,500 918 4,500 4,500
4271 Minor Equipment 478 210 0 0 0 0
applies TOTAL 51,827 44,460 49,816 23,905 64,828 55,350
4310 Professional Services 0 25,654 0 147 0 0
4314 Medical Services 1,739 2,429 3,175 2,569 3,625 3,625
archased Services TOTAL 1,739 28,083 3,175 2,716 3,625 3,625
4322 Telephone Services 4,552 5,613 6,381 3,956 4,369 4,369
4324 Delivery Service 0 118 0 0 0 0
4334 Use of Personal Auto 0 36 50 0 50 50
ommunications TOTAL 4,552 5,766 6,431 3,956 4,419 4,419
4382 Equipment Repair & Maint 21,933 11,272 27,950 15,373 32,750 28,500
4386 Communication Systems 5,738 6,261 6,300 5,222 6,300 6,300
4393 Equipment Rentals 0 0 1,600 0 1,600 1,600
4397 Logis Charges 21,070 25,664 32,000 12,815 32,750 32,750
epair Rental & Maint TOTAL 48,741 43,198 67,850 33,410 73,400 69,150
• CITY OF BROOK CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 18
2001 BUDGET
2001 2001
, bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
4400 Other Contractual Service 4,718 900 4,250 3,186 4,250 4,250
4411 Conferences and Schools 21,844 28,055 22,750 13,607 27,750 27,750
4412 Meeting Expenses 49 32 50 6 50 50
4413 Dues & Subscriptions 408 461 450 392 450 450
4415 Claims Payment 5,747 0 0 0 0 0
4424 Towing Charges 614 475 500 324 500 500
4425 Board of Prisoners 157,047 129,124 140,000 37,283 140,000 140,000
1ther Contractual Sery TOTAL 190,426 159,047 168,000 54,799 173,000 173,000
4440 Fuel Charges 36,033 34,776 42,525 24,833 34,193 34,193
4441 Fixed Charges 63,896 96,496 118,771 93,945 133,355 133,355
4442 Repair & Maint Charges 108,831 99,617 115,377 58,803 101,660 101,660
4444 Replacement Charges 0 13,754 0 0 0 0
'entral Garage Rentals TOTAL 208,760 244,644 276,673 177,581 269,208 269,208
4548 Computer Equipment 2,510 2,340 8,900 9,215 5,300 5,300
4551 Office Furniture & Equip 0 0 0 358 0 0
4552 Other Equipment 8,200 0 0 6,361 122,622 122,622
4553 Mobile Equipment '3,346 13,611 13,500 11,125 9,550 9,550
'apital Outlays TOTAL 14,056 15,951 22,400 27,059 137,472 137,472
4611 Interest 0 1,789 0 0 0 0
ebt Service TOTAL 0 1,789 0 0 0 0
i i
CITY OF BROO CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 19
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
ATROL TOTAL 2,696,494 2,736,071 2,806,718 1,595,379 3,011,572 2,997,844
Division: Detective
Budget Code: 417
Program No: 1611
PROFILE
The detective division consists of one captain, seven detectives, and one school liaison officer. Detectives
assigned to the division conduct investigations of criminal offenses through proactive and reactive response.
Proactive response includes surveillance of high crime areas, gathering intelligence information on known
or suspected criminals, and participating in purchasing contraband (such as illegal drugs or stolen property).
Reactive investigations are conducted when a criminal offense is reported and there is physical evidence to
gather and process, there are victims, suspects, and witnesses to be interviewed, and supporting
documentation to be researched and evaluated. These actions prepare the case for presentation in criminal
court.
The detective division participates in several programs including:
Anoka - Hennepin Narc a nd Violent Crimes Task Force
Selected officers from local and county law enforcement agencies in the northwest metropolitan area,
including Hennepin and Anoka counties, are assigned to the task force. Members of the task force work in
an undercover capacity to investigate crimes relating to the sale and use of illegal drugs. Brooklyn Center
has one detective assigned to the task force.
School Liaison Program
One officer from the Brooklyn Center Police Department is assigned as a school liaison officer in the
Brooklyn Center High School. The school liaison officer uses resources from law enforcement, social
services, and community programs in an effort to address the needs of juvenile offenders. The school liaison
officer maintains an office at the Brooklyn Center Police Department during the vacation periods of the
school year. They are primarily assigned to investigate runaways, child neglect and abuse, and other juvenile
offenses when not assigned to the Brooklyn Center High School.
DEPARTMENTAL GOALS
• Continue to completely investigate reported crimes and seek prosecution through state and federal
courts.
• Continue investigating illegal drug use in Brooklyn Center and surrounding communities by participating
and cooperating with the Anoka- Hennepin Narcotics and Violent Crimes Task Force.
• Continue resolving conflicts and assisting students, parents, and school personnel through the school
liaison program.
• Continue to participate in ad -hoc task forces to combat specific criminal activity: Ad -hoc task forces
are assembled in cooperation with other law enforcement agencies when additional resources are
appropriate to investigate similar or related crimes that are occurring in multiple jurisdictions. Ad -hoc
task forces usually have a duration of less than one month.
• Increase the number of surveillance details that are conducted in high crime areas. When crime analysis
shows specific patterns of crime, then surveillance may be an effective law enforcement tool.
Surveillance is only done in those cases where there is a likelihood of crime reoccurring.
• Computerize case tracking system to allow all department personnel to check on the progress of specific
cases.
• Reduce the case load of each detective to a manageable level. Each detective currently has a case load
of between 30 -40 active cases. Felony crimes and cases with suspects in custody have the highest
priority. Cases of least importance such as misdemeanor thefts or vandalism may receive little or no
attention. The continued assignment of an investigative trainee will assist in reducing the case load of
the other detectives.
SPECIFIC EXPENDITURE CODE, DETAIL
Object
Number Explanation Amount
4224 Clothing/Personal Equipment $6,240
Clothing allowances for officers in the detective division according to L.E.L.S. contract.
Uniform and equipment replacement for officers in the detective division.
4310 Professional Services $1,500
Polygraph tests, expert witness fees, and costs associated with investigations.
4322 Telephone $6,265
Cellular phone services for all detective division personnel. Pager service for detective
captain, detectives and school liaison officer.
4400 Contractual $10,949
Comer House services who specialize in dealing with child victims of sexual abuse. Anoka-
Hennepin Narcotics and Violent Crimes Task Force joint powers agreement with 13 local
communities.
4411 Conferences /Schools $10,297
Training for. detective division personnel.
PERSONNEL LEVELS
Six detectives are assigned to investigate all felony level crimes ranging from damage to property to
homicide. Theft, forgery and fraud account for the greatest number of cases investigated. The increased
sophistication in the area of forgery and fraud has placed greater time demands on detectives.
One detective is assigned to the Anoka- Hennepin Narcotics and Violent Crimes Task Force. The value of
the task force has been proven time and again through their success in apprehending and convicting major
drug dealers in the north metropolitan area.
One school liaison officer is assigned to the Brooklyn Center High School to address the unique problems
that students face in the educational setting. Approximately $45,000 of the annual cost of an officer is
reimbursed by the school district.
Number Position
1 Captain
7 Detectives
1 School Liaison Officer
• CITY OF BROO* CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 20
2001 BUDGET
2001 2001
Pbject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
)IV DETECTIVES 417
4100 Wages Regular Employees 293,701 372,975 459,434 209,449 415,090 415,090
4112 Overtime Regular Employee 29,747 20,587 16,228 13,344 14,338 14,338
4113 Compensatory Pay - Police 5,778 4,843 0 1,568 0 0
4117 Holiday Premium Overtime 8,733 8,893 17,818 5,775 15,744 15,744
4131 Overtime of Part-time Emp 18 0 0 0 0 0
4133 Vacation Pay 28,249 36,580 0 16,960 0 0
4134 Holiday Pay 18,412 21,166 0 12,200 0 0
4135 Sick Leave Pay -2,861 19,413 0 9,274 0 0
alaries and Wages TOTAL 381,776 484,457 493,480 268,570 445,172 445,172
4142 PERA Coordinated Plan 1,391 5 0 0 0 0
4143 PERA Police & Fire Plan 40,355 49,662 45,894 24,898 41,401 41,401
4146 FICA 3,560 1,974 1,959 637 1,128 1,128
4150 Employee Benefits 34,507 33,326 39,287 20,405 36,279 36,279
4154 Workers Comp Insurance 9,141 10,273 12,840 4,652 9,244 9,244
4158 Disability Insurance 358 353 394 231 406 406
'ringe Benefits TOTAL 89,313 95,595 100,374 50,822 88,458 88,458
4212 Printed Forms 73 77 500 53 500 500
4220 Operating Supplies 1,272 1,461 1,300 712 1,300 1,300
4224 Clothing & Personal Equip 5,203 5,748 6,000 4,567 6,240 6,240
4271 Minor Equipment 0 0 0 600 0 0
CITY OF BROOD. CENTER
MANAGER RECOND BUDGET WORKSHEET BY DIVISION Page 21
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
upplieB TOTAL 6,548 7,286 7,800 5,932 8,040 8,040
4310 Professional Services 885 219 1,000 1,099 1,500 1,500
urchased Services TOTAL 885 219 1,000 1,099 1,500 1,500
4322 Telephone Services 2,235 3,008 3,600 2,068 8,125 8,125
4334 Use of Personal Auto 0 21 150 24 150 ISO
ommunications TOTAL 2,235 3,029 3,750 2,092 8,275 8,275
4382 Equipment Repair & Maint 400 0 0 0 0 0
epair Rental & Maint TOTAL 400 0 0 0 0 0
4400 Other Contractual Service 9,650 10,209 10,750 10,641 10,949 10,949
4411 Conferences and Schools 4,711 5,288 2,450 2,540 10,297 7,500
4412 Meeting Expenses 54 11 100 29 100 100
4413 Dues & Subscriptions 759 765 900 826 900 900
ther Contractual Sery TOTAL 15,175 16,273 14,200 14,036 22,246 19,449
4548 Computer Equipment 9,802 4,156 2,800 0 5,300 5,300
4552 Other Equipment 0 0 0 0 20,000 20,000
apital Outlays TOTAL 9,802 4,156 2,800 0 25,300 25,300
ETECTIVES TOTAL 506,135 611,015 623,404 342,551 598,991 596,194
Division: Support Services
Budget Code: 418
Program No: 1641
PROFILE
Support services division consists of both sworn and civilian personnel that provide support to all police
department divisions.
Public safety dispatchers are the critical link between the public and emergency service personnel.
Dispatchers are responsible for dispatching police, fire, and ambulance calls for service through the
automation of the Computer Aided Dispatch (CAD) and Mobile Computing Device (M.C.D.) systems.
Dispatchers are also responsible for booking prisoners and maintaining the holding facility.
Community service officers (CSO's) are utilized to perform police related duties that do not require a sworn
police officer. These duties include, but are not limited to, responding to complaints concerning animals,
both wild and domestic, monitoring private and commercial property for junk vehicles and other city
ordinance violations. The City, through a joint powers agreement, utilizes the Pets Under Police Security
(P.U.P.S.) facility in Maple Grove for the boarding and disposal of impounded animals.
The neighborhood liaison assists other City departments and works directly with community development
to assist in ordinance enforcement and related activities.
Dispatchers, community service officers, cadets and the neighborhood liaison are supervised by a sergeant.
The records staff processes and coordinates information generated by all divisions within the department.
Their activities include transcription, dissemination, and storage of police reports along with proper
classification of crimes that is mandated by the State of Minnesota.
The property /evidence function is responsible for the proper receiving, tracking, storage, and return or
disposal of all property. Property is classified as found, recovered, confiscated, or evidence. The property
room supervisor is responsible for coordinating the disposal of city property through an auction service.
The records staff and property room supervisor are supervised by the administrative manager. The
administrative manager is also responsible for the administration of the department's budget, all police
purchasing, liquor licenses, gambling licenses, pawn shop licenses, handgun permits, and other
miscellaneous permits as required by state and City regulations.
DEPARTMENTAL GOALS
• Continue to enhance computer software applications for both the communication center and records
areas within the department. The focus will be to provide as much information in an efficient and
effective manner.
• Respond appropriately to code violations in cooperation with other City departments.
• Continue inventorying, holding, and disposing of property in the most efficient manner allowed by city
ordinance, state statute, and the criminal justice system.
• Improve the methods of cataloging and tracking property by the applications of the latest technology.
• Continue the efficient disposal of property through the services of an auction house.
• SPECIFIC I
EXPENDTUR CODE A
._ ... F ,nil DF'� II
Object
Number Explanation ,Amount
4212 Printed Forms $3,600
. Department letterhead, envelopes, business cards and other material - done professionally.
Increase associated with new building address.
4220 Operating Supplies $5
Animal control supplies, directories, fax supplies, photo copier supplies, specialized paper
for communication center, property room supplies, and other miscellaneous supplies.
4224 Clothing/Personal Equipment $4,055
Anticipated personnel turnover for uniform and equipment issue for cadets, community
service officers, and Explorers. Uniform and equipment replacement for personnel in the
support services division.
4271 Minor Equipment $1,400
Replacement of typewriter, laminator, and scanner.
4310 Professional Services $300
Provides multiple foreign language interpretation services in the communication center
necessary due to the change in demographics of Brooklyn Center. Interpretation services are
required by law.
4314 Medical Services $1,750
Physical and psychological examinations for anticipated community service officer turnover.
Emergency veterinarian services for injured animals.
4322 Telephone Services $48
Telephone services for the communication center and the police facility.
4382 Equipment Repair/Maintenance $15,960
Maintenance contracts for fax machine, photo copiers, and radio and telephone logger
system. Equipment repair for transcribers and other miscellaneous support services
equipment.
4386 Communication Systems Maintenance $3 9 200
Maintenance contract for radio base station located in the communication center.
4400 Contractual $22,000
Pets Under Police Security (P.U.P.S.) joint powers agreement with several other cities for
an animal containment center.
4411 Conferences /Schools $3,000
Training for support services division personnel.
PERSONNEL LEVELS
Num ber Position
1 Administrative Manager
1 Public Safety Dispatcher (Lead)
6 Public Safety Dispatchers
Page 2
2.80 Community Service Officers (1 full -time, 1.8 FTE)
1 Property Room Supervisor
1 Neighborhood Liaison/CSO
1 Classification Technician
3 Police Secretary/Receptionist
.50 Data Entry Technician
.90 Records Clerk
2.2 Typists
CAPITAL OUTLAY
Item/Object Code Anticipated Units Cost(s) Uselneed
purchase date -
Printer, Laser Black & White 2001 1 $800 Printer for the property room
(4548) supervisor to do auction
documents, destruction lists,
release of property letters, court
print outs of dispositions for
property release, and misc.
documents pertaining to the
inventorying and release of
property.
• CITY OF BROO* CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 22
2001 BUDGET
2001 2001
)bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
)IV SUPPORT SERVICES 418
4100 Wages Regular Employees 357,189 382,291 503,862 204,980 515,202 515,202
4112 Overtime Regular Employee 9,246 15,994 8,400 8,178 8,317 8,317
4113 Compensatory Pay - Police 285 0 0 0 0 0
4117 Holiday Premium Overtime 7,337 8,058 0 3,347 0 0
4130 Wages Part -time Employees 82,605 98,190 122,692 64,901 94,365 94,365
4131 Overtime of Part -time Emp 58 0 0 0 0 0
4133 Vacation Pay 27,459 24,832 0 11,493 0 0
4134 Holiday Pay 20,634 19,607 0 10,143 0 0
4135 Sick Leave Pay 10,718 15,421 0. 5,561 0 0
salaries and Wages TOTAL 515,532 564,393 634,954 308,601 617,884 617,884
4142 PERA Coordinated Plan 23,095 26,765 32,891 15,245 32,006 32,006
4143 PERA Police & Fire Plan 6,175 2,844 0 0 0 0
4146 FICA 36,298 42,393 48,574 24,328 47,268 47,268
4150 Employee Benefits 50,367 61,711 71,430 32,835 70,056 70,056
4154 Workers Comp Insurance 3,969 3,356 4,722 1,039 3,722 3,722
4156 Unemployment Compensation 486 4 0 0 0 0
4158 Disability Insurance 191 250 272 159 293 293
'ringe Benefits TOTAL 120,581 137,323 157,889 73,608 153,345 153,345
4212 Printed Forms 1,645 3,097 3,600 1,012 3,600 3,600
4220 Operating Supplies 5,064 6,105 4,500 3,638 5,600 5,600
1 r.
CITY OF BROO, .l , T CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 23
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
4224 Clothing & Personal Equip 5,415 2,510 3,165 1,859 4,055 4,055
4271 Minor Equipment 0 1,115 500 0 1,400 1,400
upplies TOTAL 12,123 12,827 11,765 6,509 14,655 14,655
4310 Professional Services 48 3,896 300 4,684 300 300
4314 Medical Services 2,891 732 1,750 1,688 1,750 1,750
urchased Services TOTAL 2,939 4,628 2,050 6,372 2,050 2,050
4322 Telephone Services 21,818 31,284 43,641 28,409 49,716 49,716
4325 Teleprocessing Services 0 0 0 1,369 4,300 3,000
4334 Use of Personal Auto 0 17 50 0 50 50
ommunications TOTAL 21,818 31,301 43,691 29,778 54,066 52,766
4382 Equipment Repair & Maint 3,675 5,710 8,020 6,734 15,960 15,960
4386 Communication Systems 2,200 1,100 3,200 0 3,200 3,200
4397 Logis Charges 65,108 76,750 79,767 45,580 83,922 83,922
epair Rental & Maint TOTAL 70,983 83,560 90,987 52,313 103,082 103,082
---- - - - - --
4400 Other Contractual Service 14,996 21,549 17,000 6,481 22,000 22,000
4411 Conferences and Schools ,2,755 1,425 3,000 1,371 3,000 3,000
4412 Meeting Expenses 7 0 50 0 50 50
4413 Dues & Subscriptions 306 335 350 185 350 350
ther Contractual Sery TOTAL 18,064 23,308 20,400 8,037 25,400 25,400
• CITY OF BROO§ CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 24
2001 BUDGET
2001 2001
abject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
4548 Computer Equipment 5,033 7,641 8,900 5,801 800 800
4551 Office Furniture & Equip 3,851 -62 0 0 0 0
'apital Outlays TOTAL 8,884 7,579 8,900 5,801 800 800
:UPPORT SERVICES TOTAL 770,923 864,919 970,636 491,019 971,282 969,982
r
Division: Office of the Chief of Police
Budget Code: 419
Program No: 1650
PROFILE
The office of the chief consists of the chief of police and the administrative aide. The office of the chief
coordinates and administers all divisions in the department by implementing strategy in crime prevention
and crime suppression. The chief of police serves as liaison to other City departments, neighboring
communities, and criminal justice agencies.
The administrative aide is responsible for gathering and disseminating statistical data provided to and used
to focus on crime.
DEPARTMENTAL GOALS
• Provide timely information to City administration and other City departments.
• Publicize the department's mission and goals by speaking to community groups.
• Continue to advance the department with current technology.
• Implement Automated Pawn System (A.P.S.).
• Utilize crime pattern analysis thru geographical crime mapping to allocate department resources.
• Utilize advisory committees for future planning, employee safety, and employee accident review.
• Foster cooperation with other City departments and law enforcement agencies.
• PERSONNEL LEVELS
Number Position
1 Chief of Police
1 Administrative Aide
CITY OF BROOD CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 25
2001 BUDGET
2001 2001
eject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
IV OFFICE OF THE CHIEF 419
4100 Wages Regular Employees 98,523 82,234 106,418 56,019 114,241 114,241
4133 Vacation Pay 10,745 6,515 0 4,420 0 0
4134 Holiday Pay 4,871 3,092 0 1,381 0 0
4135 Sick Leave Pay 19,564 1,155 0 0 0 0
alaries and Wages TOTAL 133,703 92,996 106,418 61,820 114,241 114,241
4142 PERA Coordinated Plan 2,106 909 1,666 942 1,809 1,809
4143 PERA Police & Fire Plan 7,981 7,464 6,906 4,059 7,376 7,376
4146 FICA 2,616 1,278 2,460 1,322 2,672 2,672
4150 Employee Benefits 4,549 4,820 9,524 2,814 10,008 10,008
4154 Workers Comp Insurance 2,550 1,639 2,045 830 1,739 1,739
4158 Disability Insurance 241 406 431 252 460 460
ringe Benefits TOTAL 20,044 16,516 23,032 10,219 24,064 24,064
4212 Printed Forms 477 0 300 0 300 300
4220 Operating Supplies 440 931 500 809 500 500
4224 Clothing & Personal Equip 921 455 850 567 850 850
applies TOTAL 1,837 1,386 1,650 1,377 1,650 1,650
4310 Professional Services 49 0 0 0 0 0
archased Services TOTAL 49 0 0 0 0 0
4322 Telephone Services 190 208 337 173 586 586
•
CITY OF BROOK CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 26
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
--------------------------------- - - -
4334 Use of Personal Auto 0 0 50 34 50 50
'ommunications TOTAL 190 208 387 207 636 636
- - - - - - -- --- - - - - --
4411 Conferences and Schools 993 1,680 900 974 1,750 1,750
4412 Meeting Expenses 412 245 300 209 300 300
4413 Dues & Subscriptions 320 685 600 534 600 600
ther Contractual Sery TOTAL 1,725 2,609 1,800 1,717 2,650 2,650
FFICE OF THE CHIEF TOTAL 157,547 113,715 133,287 75,339 143,241 143,241
Division: Fire
Budget Code: 425
Program No: 1401
PROFILE
OFI
The purpose of the Fire Department is to respond to fires, medical emergencies, and chemical spills/hazards
within the city in a timely and efficient manner to minimize the loss sustained by any citizen or business in the
city. It is the goal of the fire department to arrive at the emergency scene in no more than 6 minutes. This
is accomplished by one full-time fire chief and 40 volunteer firefighters, some of whom also serve as fire
inspectors and training officers while not responding to fires or emergencies. Inspections of commercial,
industrial, and rental units are conducted to ensure that they comply with current fire and life safety codes.
The Fire Department also works with schools and industry to teach fire safety awareness to children and
adults. This is accomplished by using volunteers and the fire chief.
Fire Inspections. Fire inspections are conducted in the commercial industrial properties once every two
years using two part-time day inspectors. The City's apartment complexes, Brookdale and Northbrook
shopping and all service stations are inspected once a year using three night inspectors.
Training. Training for firefighters is every Monday night for a period of two hours to keep them current in
all aspects of emergency response and to maintain their state certifications. This is accomplished by using
a part-time training officer and line officers to assist during the training exercises.
Fire Education. One volunteer firefighter works part-time with school children teaching fire safety, most
of which is done during fire prevention week. A volunteer firefighter also works with juvenile fire setters
in the community.
Station Duty. It has been the policy of the Brooklyn Center Fire Department to sleep two people at the
station on 63rd and Brooklyn Boulevard since the founding of the Fire Department. In addition, during any
time of inclement/severe weather, six firefighters are moved into each station until the snow or severe
rainstorm ends. This allows quick response to any type of emergency in the city.
Administration. Responsible for all record keeping such as fire reports, personnel records, fire investigation
(cause and origin of all fires), and to oversee that chemicals used in manufacturing in the city are used
according to fire codes. Oversees and purchases all equipment and supplies that are needed by the Fire
Department, and recruits new firefighters and keeps records to see that both new and regular firefighters are
properly trained and that they maintain their certification. It is also responsible to ensure compliance with
all OSHA and NFPA standards for firefighting.
DEPARTMENTAL GOALS
• Continue to respond in a timely and efficient manner to all emergency calls.
• Promote fire safety in our community and try to reduce fire loss in all property in Brooklyn Center.
• Inspect all apartment/rental units and continue our inspections of all industrial and commercial property
in Brooklyn Center.
• Continue to train and maintain our state certification for our firefighters.
• Continue to recruit additional volunteer firefighters, especially people that are available during the
daytime hours of 6 A.M. to 6 P.M.
• Work with other members of our mutual aid group to make sure were not duplicating some specialty they
have, such as a Haz -Mat team, etc.
• Continue developing our Fridley training site by building additional props for training.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4100 -4158 Wages\Fringe Benefits $410,831
These funds pay for the full and part-time wages, duty pay while on duty at the fire stations,
as well as pay while attending drills. Includes increased compensation for duty pay, as well
as 3% increase in our relief association pension fund. Budget reflects $10,000 increase in
part-time wages as final year of three -year plan.
4212 -4271 Supplies \clothing \tools $38,300
These funds pay for the operating supplies for the fire department such as foam, oxygen,
gloves, salvage covers first aid supplies repairs to our small equipment, it also cover all turn-
out clothing, uniforms for all 40 of our firefighters. The budget reflects an increased cost of
clothing, operating supplies and maintenance on station equipment.
4314 -4315 Medical ServicesUnstructors $4,800
These funds cover all physical and psychological exams for all new firefighter candidates as
well a physicals for any firefighter that has taken a medical leave prior to returning to duty on
the fire department. It also covers outside speakers or instructors.
4322 -4334 Radio Communications\Telephone $9,830
Phone service for both stations and also the repair on all of our fire department truck radio's,
pagers, Nandi talkies, and station radios.
4386 Repair\Rental\Maintenance Contract $4,000
These funds cover the maintenance contracts on equipment in the dispatch center such as our
fire department base stations, and main transmitter.
4411 -4417 Conferences \Schools\Dues\Books & Reference Material $25,650
These funds cover all schooling for all recruit and regular firefighters as well as all conference
for all fire officers, the continued maintenance of the Fridley Training Site.
4440 -4444 Central Gamge\Repairs\Replacement\Fuel $80,417
These funds cover all repairs, replacement parts, and fuel for all moving equipment for the fire
department.
4552 Capital Equipment\ $46,200
These funds cover replacement equipment over $500 for the fire department such as pagers,
diving equipment, Scott bottles, confined space entry air supple cart, and 3 replacement
exhaust fans.
4481 Utilities $36,550
These funds are used to cover gas, electricity, water &sewer for both fir e s tations.
10 ,
I
PERSONNEL LEVELS
Number Position
1 Full-Time Fire Chief
1 Part-Time Secretary
40 Volunteer Firefighters
2 Day Fire Inspectors *
3 Evening Fire Inspectors
1 Fire Education Officer
1 Training Officer
*All are volunteer firefighters in addition to their duties as inspectors and training for these assignments are
in addition to being volunteer firefighters. Volunteer firefighters receive monthly compensation for -the extra
time.
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Dive Suits W /regulators& vest 2001 2 $7,000 Replacement of old equipment
Scott Air Bottles 2001 30 $21,000 Replacement of old equipment
mandated by OSHA & DOT
Pagers 2001 15 $9,000 Replacement of old equipment
Confined space entry cart 2001 1 $2,500 Increase safety of firefighters
while doing confined space
rescue
16" gas exhaust fans 2001 3 $4,800 Replacement of old equipment
21" gas exhaust fan 2001 1 $1,900 Replacement of old equipment
1
CAPITAL OUTLAY,
Item Anticipated Units Cost(s) Use/need
purchase date
Dive Suits with Buoyancy Jackets 1/2001 2 7,000 Safety of divers and
and air regulators replacement of old units
1/2001 15 9,000 Replacement of old equipment
Pagers
1/2001 30 21,000 Replacement of old equipment
Scott Bottles mandated by OSHA & DOT
1/2001 1 2,500 Increase Safety of firefighters
Confined space air cart while doing confined space entry
1/2001 3 4,800 Replacement of old worn out
Exhaust Fans 16" equipment
1/2001 1 1,900 Replace of old worn out
Exhaust Fan 21" equipment
Total Equipment Replacement $47,700
CITY OF BROO- :N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 27
2001 BUDGET
2001 2001
oject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
-- �--- �_- _.-- �---------- S- C"3.S - -S -S S. - _C- S.--- .Z -=.Z �--- ---- - - - - -- - �--- 5.- ... -�_ -� --- _-- �. -C = -S- --- .- �5-- _. -,- -� _--- �.�- 5_S�_�.
IV FIRE 425
4100 Wages Regular Employees 30,192 28,592 34,101 16,040 37,496 37,496
4130 Wages Part -time Employees 168,630 174,742 204,975 102,774 220,801 215,000
4133 Vacation Pay 4,786 6,157 0 4,945 0 0
I
4134 Holiday Pay 2,473 2,839 0 1,014 0 0
4135 Sick Leave Pay 1,225 838 0 0 0 0
alaries and Wages TOTAL 207,306 213,168 239,076 124,773 258,297 252,496
4142 PERA Coordinated Plan 809 878 898 520 925 925
4143 PERA Police & Fire Plan 3,889 3,859 3,171 2,046 3,487 3,487
4146 FICA 12,078 12,485 14,923 7,302 16,111 16,111
4149 Fire Pension Contribution 107,215 116,570 115,056 0 118,508 118,508
4150 Employee Benefits 2,649 2,593 4,762 1,743 5,004 5,004
4152 Life Insurance 634 677 660 493 660 660
4154 Workers Comp Insurance 9,030 9,599 8,550 6,386 6,894 6,894
4158 Disability Insurance 827 885 946 744 945 945
ringe Benefits TOTAL 137,130 147,546 148,966 19,234 152,534 152,534
4212 Printed Forms 507 207 800 517 800 800
4220 Operating Supplies 15,557 17,450 16,500 13,032 19,000 19,000
4223 Cleaning Supplies 0 179 0 0 0 0
4224 Clothing & Personal Equip 17,391 13,197 16,900 10,682 17,400 17,400
4227 Safety Supplies 600 546 600 0 600 600
• CITY OF BROOM CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 28
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
----------------- --- - - - - -- - - - --
4231 Equipment Parts 0 895 0 0 0 0
4233 Building Repair Supplies 0 9 0 0 0 0
4271 Minor Equipment 718 1,166 500 845 500 500
upplies TOTAL 34,773 33,649 35,300 25,077 38,300 38,300
4314 Medical Services 3,160 5,076 4,000 768 4,500 4,500
4315 Instructors 200 0 300 0 300 300
urchased Services TOTAL 3,360 5,076 4,300 768 4,800 4,800
4322 Telephone Services 4,397 5,446 4,000 4,193 5,000 5,000
4323 Radio Communications 3,404 4,033 4,630 2,919 4,630 4,630
4326 Contract Cleaning /Exterminatin 0 835 0 0 0 0
4334 Use of Personal Auto 0 0 200 0 200 200
ommunications TOTAL 7,801 10,314 8,830 7,112 9,830 9,830
4382 Equipment Repair & Maint 0 2,700 0 164 0 0
4386 Communication Systems 4,029 2,822 4,000 5,096 4,000 4,000
.epair Rental & Maint TOTAL 4,029 5,522 4,000 5,259 4,000 4,000
4411 Conferences and Schools 17,875 18,585 17,600 9,666 18,600 18,600
4413 Dues & Subscriptions 1,580 1,623 2,050 1,002 2,050 2,050
4414 Licenses, Taxes, & Fees 0 389 0 0 . 0 0
4417 Books /Reference Materials 4,803 5,692 5,000 0 5,000 5,000
4424 Towing Charges 0 0 .0 1,366 0 0
• CITY OF BROOK.•CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 29
2001 BUDGET
2001 2001
ject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
x x a a s x x x x = s s x xa x s x x x xx xas e x x x a x s e s ax s s x x a s s x x s s a s s x a x s= s s a a x s x x xs x xxx as s s s a a= x x x a x s s xx a s x x a a c s s ax x x s
.her Contractual Sery TOTAL 24,259 26,288 24,650 12,034 - -- 25,650 - - -- 25,650
4440 Fuel Charges 2,887 3,325 3,288 2,577 3,269 3,269
4441 Fixed Charges 99,568 43,480 60,323 28,856 50,676 50,676
4442 Repair & Maint Charges 50,468 27,571 40,490 26,422 28,136 28,136
4444 Replacement Charges 0 26,241 0 0 0 0
antral Garage Rentals TOTAL 152,923 100,616 104,101 57,854 82,081 82,081
4481 Electric Service 0 0 10,400 8,376 10,700 10,700
4482 Gas Service 0 0 22,000 6,449 22,660 22,660
4484 Water Service 0 0 900 243 930 930
4485 Sanitary Sewer Service 0 0 1,750 243 1,800 1,800
4487 Solid Waste Disposal 0 0 1,500 709 1,550 1,550
4488 Storm Water Drainage 0 0 0 28 0 0
tilities TOTAL 0 0 36,550 16,048 - - -- 37,640 - - -- 37,640
4548 Computer Equipment 0 4,526 0 5,622 0 0
4552 Other Equipment 43,639 47,848 43,500 50,699 46,200 45,000
4553 Mobile Equipment 0 2,268 0 0 0 0
apital Outlays TOTAL 43,639 54,642 43,500 56,321 - - -- 46,200 - - -- 45,000
IRE TOTAL 615,220 596,821 649,273 324,481 659,332 652,331
Division: Emergency Preparedness
Budget Code: 426
Program No: 1361
PROFILE
The purpose of the Emergency Preparedness Division is to have a plan in place that will allow the City to
continue to operate should there be a large man-made or natural disaster. This plan will allow the City to
quickly request State or Federal assistance more readily after a disaster. The Emergency Preparedness
Division is run by the Fire Chief, who divides his time as needed between the Fire Department and Emergency
Preparedness.
It is the responsibility of the Fire Chief to conduct one exercise to test the City's emergency plan each year.
DEPARTMENTAL GOALS
• To have a tabletop exercise with the City Manager and department heads.
• To have a full scale exercise with the fire and police departments.
PERSONNEL LEVELS
Number Position
.5 Fire Chief
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Exnlanation Amount
4100 -4154 Wages\Fringe Benefits $34,338
These funds cover .5 or half -time salary of the Fire Chief who is also the City's Emergency
Preparedness Director.
4212 -4227 Supplies\Printed forms $1,900
These funds cover the operating supplies and the printed forms used by the Emergency
Preparedness Division.
4322 Telephone Service $1,500
These funds cover all phone service for the Emergency Preparedness Division as well as one
portable phone.
4382 Equipment Repair & Maintenance $3,000
These funds pay for the maintenance contract with Doradus, Inc., on the four emergency
sirens. This also fiords repair costs for miscellaneous repairs not covered in the maintenance
contract.
4386 Maintenance Contract $554
• These monies provide for the Emergency Preparedness share of the maintenance contract for
the communications center. It reflects a $100 increase due to additional maintenance costs.
4411 Conferences and Schools $2,000
This item provides for the training seminars and workshops in the Emergency Preparedness
area and also one international conference on emergency management. There is a slight
increase to cover schools and conferences for the Director and Coordinator.
4413 Dues and Subscriptions $465
This item provides for the costs of journals and memberships relating to Emergency
Preparedness.
4417 Books/Reference Materials $500
This fund is used to provide for the printing and artwork for public information pamphlets and
brochures used by Emergency Preparedness. $500 for Tornado Awareness Week for schools.
4481 Electric Service $500
These funds pay for electrical service for the four emergency sirens.
CAPITAL OUTLAY
In April of 2000 Electric Service completed a cleaning and adjusting of all of our warning sirens, his report
back to the City was that with once a year inspecting and adjusting we should be able to keep our current
equipment working for another 4 to 5 years. Also in 1999 Embedded Systems replaced all of our circuit
boards with updated versions, so we are in excellent shape. I am recommending that we consider replacing
2 of our sirens in 2004 and 2 in 2005.
Item Anticipated Units Cost(s) Use /need
purchase date per unit
No Capital outlay requested for 2000 2004 or 2005 4 35,000 Replace 30 year old sirens
But we should replace our warning
sirens in the year 2004 or 2006
depending upon their condition
• CITY OF BROO* CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 30
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
------- - - -- ------- - - - - -- ------- - - - - --
IV EMERGENCY PREPAREDNESS 426
4100 Wages Regular Employees 30,158 28,766 34,101 16,040 30,678 30,678
4130 Wages Part -time Employees 580 64 .0 0 0 0
alaries and Wages TOTAL 30,738 28,830 34,101 16,040 30,678 30,678
4142 PERA Coordinated Plan 30 3 0 0 0 0
4143 PERA Police & Fire Plan 3,438 2,993 3,171 1,492 2,853 2,853
4146 FICA 44 5 0 0 0 0
4154 Workers Comp Insurance 1,042 756 1,124 343 807 807
ringe Benefits TOTAL 4,554 3,757 4,295 1,835 3,660 3,660
4210 Office Supplies 0 31 0 0 0 0
4212 Printed Forms 178 137 400 300 400 400
4220 Operating Supplies 636 437 1,000 582 1,000 1,000
4227 Safety Supplies 571, 0 500 0 500 500
4271 Minor Equipment 0 332 0 537 0 0
upplies TOTAL 1,385 937 1,900 1,419 1,900 1,900
4322 Telephone Services 2,354 1,454 1 685 1 1,500
'ommunications TOTAL 2,354 1,454 1,500 685 1,500 1,500
4382 Equipment Repair & Maint 2,580 5,256 2,500 4,675 3,000 3,000
4386 Communication Systems 506 0 554 1 554 554
1
• CITY OF BROO.'�"TQ CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 31
2001 BUDGET
2001 2001
ibject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
•- - - - - - - - - - - - - - - - - - -�� - - - - - - - - - - - - _ _ = c x x x x x x x x x x ca x x a x x = x = x = = x = = x = = x= x = _ __ = a x x x = c = = c = c = _ = xc = = x x x x x x x x x x x x x x x x x xx = = c = c= x
,epair Rental & Maint TOTAL 3,086 5,256 3,054 5,675 3,554 3,554
4411 Conferences and Schools 1,050 1,459 1,500 540 2,000 2,000
4413 Dues & Subscriptions 399 415 465 445 465 465
4417 Books /Reference Materials 295 120 500 0 500 500
)they Contractual Sery TOTAL 1,744 1,994 2,465 985 2,965 2,965
4481 Electric Service 283 283 500 165 500 500
ttilities TOTAL 283 283 500 165 500 500
:MERGENCY PREPAREDNESS TOTAL 44,143 42,511 47,815 26,804 44,757 44,757
I
Division: Inspections
Budget Code: 430
Program No: 1452
PROFILE
The Inspections Division consists of three (3) full -time inspectors, one (1) temporary full time inspector, one
(1) support personnel, and a seasonal temporary. The positions include the Building Official, Building
Inspector, Housing Inspector; and Customer Service Representative/Permit Technician. The three inspectors
are responsible for and provide inspection services for rental licenses, housing maintenance, Section 8,
building permits, fire suppression permits, mechanical permits, plumbing permits, sign permits, water and
sewer permits, plan reviews, and complaint - oriented inspections.
DEPART
In 2001, the Inspection Department should anticipate a leveling in building activity within the city. It is
anticipated that a significant proportion of the division's work load will result from the construction start
of Brookdale, the development of the area in and around 69th and Brooklyn Boulevard, the completion of
Phase 2 of the Joslyn development and other yet to be determined redevelopments. Through May of 2000,
the Inspections Department issued 1,273 permits compared to 876 for the same period last year. Total permit
fees collected to through June 19, 2000 is $305,755. Anticipated revenue for 2000 from permits is $319,500.
In the first six months of 2000, the Building Official performed 245 plan reviews. In addition, the Building
Official and Building Inspector made 2,025 permit inspections. The Housing Inspector made 200 rental
inspections and 262 Section 8 inspections. The Inspections Department anticipates a leveling in inspection
activity next year but will continue to provide the community with this important service to the community.
SPECIFIC EXPENDITI CODE DETAIL
Object
Number Explanation Amount
4220 Operating Supplies $1,600
Apart from general department supplies the request includes $130 for the ARM bus tour and
an additional $400 for misc. items related to ARM including membership insignia's for
Member's apartment buildings, and meeting supplies.
4224 Clothing & Personal Equipment $ 800
Shoe covers, latex gloves, coveralls and jackets for inspectors
4271 Minor Equipment $600
This request will replace the existing cell phones used by the building inspectors
with new phones capable of allowing the office phones to ring on the cell phone.
This should reduce the amount of time they spend in the office on follow up calls.
The current phones are not in good working order. The phones go dead when
answered, the batteries fall out of the phone and etc.
4400 Other contractual Services
S` One (1) digital copier. See Public works description and justification.
4411 Conferences and Schools $8
As noted in the 2000 budget, by the year 2000 the State of Minnesota will no longer operate
under the current Uniform Building Code but rather the International Code Council. The
State has still not adopted the ICC but will in the next few years. As such, we will continue
to receive training for this inevitable code change. Training sessions include state seminar
($540); lead paint certification ($400); MACHO fall and spring ($600); ICBO cross training
($460); National ICBO and IRC code training and meetings ($6,500).
4413 Dues and Subscriptions $1.85
ICBO dues (3 inspectors $225); NFPA dues ($600); Lake Country & North Star dues ($200);
MACHO dues ($200); MHA dues ($200); MnBo dues ($200) and misc subscriptions ($225).
4417 Books and Reference Materials $1,200
Books and magazines,and new code books for the year 2000.
4548 Computer Equipment $3
Scheduled replacement of one (1) desktop computer and one (1) net-
work printer capable of printing of hard stock for permits.
4551 Other Equipment $1,000
One file 5 drawer file cabinet to replace a 3 drawer file cabinet.
PERSONNEL LEVELS
Number Position
1 Building Official/Inspector
1 Building Inspector
1 Housing Inspector
1 Customer Service Representative/Permit Technician
1 Building Inspector, Temporary Full-Time
• CITY OF BROO* CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 32
2001 BUDGET
2001 2001
>bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
----------------- - - - - -- - ------- - - - - -- -------- - - - - -- ------- - - - - --
)IV INSPECTIONS 430
4100 Wages Regular Employees 130,950 142,660 220,432 100,981 228,992 228,992
4112 Overtime Regular Employee 6,065 245 0 0 0 0
4130 Wages Part -time Employees 12,781 24,789 0 9,234 0 0
4133 Vacation Pay 8,410 8,194 0 4,254 0 0
4134 Holiday Pay 7,531 7,002 0 3,408 0 0
4135 Sick Leave Pay 8,813 5,450 0 3,612 0 0
4136 Jury Duty Pay 846 0 0 0 0 0
salaries and Wages TOTAL 175,398 188,339 220,432 121,489 228,992 228,992
4142 PERA Coordinated Plan 8,457 8,782 11,418 6,120 11,862 11,862
4146 FICA 13,079 14,077 16,863 9,041 17,518 17,518
4150 Employee Benefits 16,762 16,502 23,810 12,305 25,020 25,020
4154 Workers Comp Insurance 1,368 1,212 1,722 651 1,405 1,405
4156 Unemployment Compensation 0 0 0 98 0 0
Tinge Benefits TOTAL 39,666 40,572 53,813 28,216 55,805 55,805
------- ---- - - - - -- _________ ---- - - - - -- - - - - --
4210 Office Supplies 114 186 0 36 0 0
4212 Printed Forms 977 419 600 600 600 600
4220 Operating Supplies 1,202 1,824 1,600 985 1,600 1,600
4224 Clothing & Personal Equip 0 754 800 168 800 800
4271 Minor Equipment 0 0 0 0 600 0
CITY OF BROO.0 CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 33
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
upplies TOTAL . 2,293 3,184 3,000 1,789 3,600 3,000
4310 Professional Services 107 1,974 3,000 4,786 3,000 3,000
urchased Services TOTAL 107 1,974 3,000 4,786 3,000 3,000
4322 Telephone Services 1,146 1,373 1,500 782 1,900 1,900
4324 Delivery Service 0 0 0 0 120 120
4326 Contract Cleaning/Exterminatin 0 -1,025 0 0 0 0
4330 Transportation 105 120 120 0 0 0
4334 Use of Personal Auto 57 92 100 15 100 100
'ommunications TOTAL 1,308 560 1,720 797 2,120 2,120
4382 Equipment Repair & Maint 116 0 0 0 0 0
4397 Logis Charges 7,748 7,906 8,633 5,475 10,219 10,219
,epair Rental & Maint TOTAL 7,864 7,906 8,633 5,475 10,219 10,219
4400 other Contractual Service 270 0 0 0 2,500 2,500
4411 Conferences and Schools 2,391 4,504 8,500 2,485 8,500 8,500
4413 Dues & Subscriptions 1,044 700 1,550 500 1,550 1,550
4417 Books/Reference Materials 701 473 1,200 338 1,200 1,200
ther Contractual Sery TOTAL 4,405 5,678 11,250 3,322 13,750 13,750
4440 Fuel Charges 753 988 895 587 972 972
4441 Fixed Charges 5,353 5,372 5,243 2,856 4,758 4,758
• CITY OF BROOD CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 34
2001 BUDGET
2001 2001
)bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
4442 Repair & Maint Charges 928 1,272 1,970 486 1,298 1,298
4444 Replacement Charges 0 1,672 0 0 0 0
ventral Garage Rentals TOTAL 7,034 9,305 8,108 3,929 7,028 7,028
4487 Solid Waste Disposal 0 15 0 0 0 0
itilities TOTAL 0 15 0 0 0 0
4548 Computer Equipment 0 7,500 0 0 3,800 3,800
4551 Office Furniture & Equip 0 0 0 0 1 1,000
'apital Outlays TOTAL 0 7,500 0 0 4,800 4,800
INSPECTIONS TOTAL 238,073 265,032 309,956 169,802 329,314 328,714
Division: Planning and Zoning
Budget Code: 431
Program No: 1461
PROFILE.
The planning division is responsible for the enforcement of the City's zoning ordinance (Chapter 35) and
the sign ordinance (Chapter 34). The division prepares initial reports on all applications to the Planning
Commission, including site and building plans, special use permits, variances, rezoning, appeals, and
preliminary plats. Also, the division administers site performance guarantees and oversees the issuance of
land use permits, sign hanger licenses, sign permits, and the inspection of signs.
P RTMENTA
�A _ L GOALS
Provide timely and thorough review of all planning commission applications and to assist and interpret for
the general public the City's Zoning Ordinance and other related ordinances.
SPECIFIC EXP . NDITU F, CODE, DETAIL
Object
Number Explanation Amount
4310 Professional Services $3,000
This item is used to fund special research items that may come before the Planning
Commission in 2000. This item has remained unchanged.
• 4413 Dues and Subscriptions $1,300
American Planning Association (planning and zoning laws subscription and dues ($1,100);
Journal of Planning Associates ($100); Building Permits Law Bulletin ($100).
4551 Other Equipment $1,000
One (1) five drawer filing cabinet to replace an existing four drawer filing cabinet.
PERSONNEL LEVELS
Number Position,
1 Planning and Zoning Specialist
1 Community Development Secretary
.40 CITY OF BROO. CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION, Page 35
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
IV PLANNING & ZONING 431
4100 Wages Regular Employees 70,758 72,533 88,437 45,603 93,715 93,715
4112 Overtime Regular Employee 104 386 0 419 0 0
4133 Vacation Pay 5,821 6,279 0 2,137 0 0
4134 Holiday Pay 3,992 3,983 0 1,467 0 0
4135 Sick Leave Pay 2,348 2,246 0 1,303 0 0
4136 Jury Duty Pay 568 0 0 0 0 0
alaries and Wages TOTAL 83,591 85,427 88,437 50,928 93,715 93,715
4142 PERA Coordinated Plan 4,346 4,418 4,581 2,638 4,854 4,854
4146 FICA 6,356 6,541 6,765 3,860 7,169 7,169
4150 Employee Benefits 8,081 7,258 9,524 4,492 10,008 10,008
4154 Workers Comp Insurance 573 485 607 236 503 503
'ringe Benefits TOTAL 19,356 18,703 21,477 11,226 22,534 22,534
4210 Office Supplies 0 65 0 0 0 0
4220 Operating Supplies 203 0 200 56 200 200
upplies TOTAL 203 65 200 56 200 200
x x x a x ax x x c ax x x a x x a x x = x x a x x xxxx x xa x x a a x= xx x x x x x a a= a a a a o x xx ax
4310 Professional Services 4,072 1,089 3,000 1,145 3,000 3,000
, urchased Services TOTAL 4,072 1,089 3,000 1,145 3,000 3,000
4334 Use of Personal Auto 0 24 25 28 25 25
4351 Legal Notice Publication 0 79 0 0 0 0
• . CITY OF BROO10 CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 36
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
!ommunications TOTAL 0 103 25 28 25 25
4382 Equipment Repair & Maint 152 0 0 0 0 0
repair Rental & Maint TOTAL 152 0 0 0 0 0
4411 Conferences and Schools 0 40 100 40 100 100
4413 Dues & Subscriptions 1,006 1,109 1,300 353 1,300 1,300
4417 Books/Reference Materials 153 0 0 0 0 0
ither Contractual Sery TOTAL 1,159 1,149 1,400 393 1,400 1,400
4551 Office Furniture & Equip 0 0 0 0 1,000 1,000
apital Outlays TOTAL 0 0 0 0 1,000 1,000
LANNING & ZONING TOTAL 108,533 106,537 114,539 63,776 121,874 121,874
Division: Assessing
Budget Code: 432
Program No: 1102
PROFILE - 2000
The primary function of the Assessing Division is the accurate classification and valuation of all real
property located within Brooklyn Center. Additional duties include: answering questions and concerns
from taxpayers, responding to tax appeals filed in State Tax Court, implementing new statutory
requirements, meeting statutory requirements for the reappraisal of one - fourth of all parcels within the
city each year, maintaining the property data system (PDS) information, maintaining special assessments
data, preparing special assessment reports for the finance department and certifying special assessments
to Hennepin County, providing computerized reports and responding to requests of other City
departments and members of the general public.
DEPARTMENTAL GOALS
• Continued improvements in overall procedures and methodologies through refinements in the CAMA
system, streamlined office policies, improved file maintenance, education of personnel and other
advancements in computerized appraisal.
• Improve on the overall comprehensiveness of commercial, industrial, and apartment property
characteristics data through continued reappraisal schedules.
• Continued development of standardized GIS applications for integration with general assessment
• duties and activities.
• The timely and effective resolution of all property tax appeals.
• Assist and promote the improvement of general levels of communication and sharing of information
between metro assessment jurisdictions.
Residential Appraisal: This activity comprises approximately 40% of the division's budget. Planned
activities in 2001 begin with the inspection and reappraisal of approximately 2,336 residential parcels.
Additional duties include reviewing new construction, any new building improvements, and any removed
or demolished properties. Due to ongoing increases in residential property valuations, substantial
resources may also be devoted to responding to taxpayer inquiries and concerns. Other duties include
administration of homestead classification, calculation of limited market value and the processing of This
Old House applications.
Appeals: This activity requires approximately 20% of the division's resources. Currently outstanding
tax court petitions number approximately 54 and include a total assessed valuation of approximately
$109,100,000. The number of petitions filed is increasing cases are becoming somewhat more difficult
to resolve. Appeals relating to the automobile dealers, Brookdale Mall and JC Penny's are likely to
require substantial resources during calendar year 2000. The Brookdale and Penneys appeals are'set for
trial in January and April, respectively.
Non - Residential Appraisals: Approximately 20% of this division's overall resources are devoted to this
activity. This activity in 2000 will include reappraisal of office and medical properties. All apartment,
industrial, and commercial property will be revalued. Primary focus is on assembly of market
information relating to the sale, management, and leasing of these types of properties. Specific attention
is paid to sectors of the market considered to be most active.
Special Assessments: This activity comprises approximately 10% of this division's resources, however,
for four- to six -week periods in the fall and spring it requires the full attention of one employee.
Activities include preparation of reports, maintenance of data base, receipt of payments, and providing
the certified specials to Hennepin County for inclusion in owners future property tax bills. Continued
increases in the number of parcels impacted by new special assessments each year increases the time
demands of this function.
Interdepartmental Activities: Comprises approximately 10% of this division's resources. Activities
include preparation of reports for redevelopment projects, analysis of tax increment projects and districts,
and anticipated future tax base and potential refund information. Time is also devoted to projects relating
to housing, legislative, and other citywide issues.
SPF. IFI +.XPENDITiTRF VQDF D TAH
Object
Number planation Amoun .
4271 Minor Equipment $1,000
Minor Equipment is budgeted for the purchase of office equipment, file cabinets,
replacement of cameras, calculators, etc. This is one line item of the supplies budget
which is unchanged for 2000.
4310 Professional Services $2,500
This is a restatement of an annually budgeted item for professional services. It is
reserved for items such as appraisal services, FF & E analysis, market studies,
• demographic analysis, or other expert witness services for tax court. This line item is not
typically expended, but is available should a particular court case require such services.
4321 Postage $3,200
Increase is due to potential postage rate increases. Primarily used to pay for the cost of
mailing the annual valuation notices to approximately 8,400 parcels. We anticipate these
notices will continue to be mailed at the first class rate.
4325 Teleprocessing $1,800
This line item includes payments to Hennepin County for computer terminal connections
and payments to support the metropolitan assessor's data exchange for commercial
industrial sale information. The data exchange is being converted to an Internet based
system and the Brooklyn Center assessor's office will be assessed beginning in late 2000
between $500 and $1000 per year as it's share of the development and implementation
costs of the new system.
4411 Conferences and Schools $3
An increase of $400.00 from the 2000 budget due to increasing costs of educational
offerings. Includes professional training for all assessing division personnel. All licensed
staff members must maintain statutorily mandated levels of continuing education. Also
is used to cover the cost of regular assessment meetings and conferences which the
assessor and staff are required by Minnesota law to attend.
4413 Dues and Subscriptions $1,302
This item is $25.00 more than the 2000 budget. It is comprised of IAAO dues; MAAO
dues; assessors' licenses; and an affiliate Board of Realtors' membership. Subscriptions
are to Shopping Center Today, Shopping Center Business, Real Estate Journal, City
Business, and the Korpacz Report,.
4417 Books/Reference Materials $1
An increase of $28.00 from the 2000 budget. Individual items include: Marshall
Valuation Service - $241, Marshall Swift Cost Estimator - $606, MLS Sold Market
Reports - $250, Dollars and Cents - $270, Host Report - $175, Minnesota Legal Register
- $85 Towle Report - $25, and CB Richard Ellis Commercial Forecast - $50, Host Report
-$175.
4548 Computer Equipment $5
One upgraded PC without monitor.
One Digital camera
One Deskjet color printer (11x17)
SPSS Statistical Analysis Software
PERSONNEL UVF S
Change in job classification of current Appraisal Technician from D25C to D25E (two steps).
Reclassification of Appraiser II from non - exempt D34 to exempt C25 classification.
The continuation of the part-time position of data collector. Anticipate the return of the same seasonal
employee employed for the three previous years. Position is responsible for assisting in the annual field
inspections of the residential quartile. This position allows for maximum utilization of current full time
personnel. The budgeted cost of this position is $5,400, an 8% increase from 1997.
Number Position
1 City Assessor
1 Appraiser H
1 Appraiser Technician
1 Assessing Secretary
1 Data Collector, Temporary Part-Time
CAPITAI, OUTLAV
Item Anticipated Units Cost(s) Use /need
purchase date
One upgraded PC without monitor March 2001 1 $ 1,900 Replace existing
One Color Inkjet printer HP 120C March 2001 1 $ 500 GIS maps, appraisal information
One Color Digital Camera June 2001 1 $ 500 Appraisals, County wide
commercial data exchange
SPSS Statistical Software January 2001 1 $ 2,106 Mass appraisal analysis
G :\DEPTS\ASSESS\BUDGET\43201.432
CITY OF BROOO CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 37
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
IV ASSESSING 432
4100 Wages Regular Employees 141,300 145,289 180,603 92,131 197,822 197,822
4112 Overtime Regular Employee 929 79 0 0 0 0
4130 Wages Part-time Employees 4,270 4,062 5,000 5,560 5,400 5,400
4133 Vacation Pay 9,298 8,194 0 4,487 0 0
4134 Holiday Pay 7,346 7,797 0 3,554 0 0
4135 Sick Leave Pay 2,688 3,022 0 2,283 0 0
4136 Jury Duty Pay 296 0 0 0 0 0
4197 Temporary Services 1,932 0 0 0 0 0
alaries and Wages TOTAL 168,059 168,444 185,603 108,015 203,222 203,222
4142 PERA Coordinated Plan 8,309 8,457 9,614 5,307 10,527 10,527
4146 FICA 12,761 12,857 14,199 8,334 15,546 15,546
4150 Employee Benefits 14,583 16,279 19,048 10,084 20,016 20,016
4154 Workers Comp Insurance 1,153 937 1,555 443 1,339 1,339
4156 Unemployment Compensation 0 2,091 0 0 0 0
4158 Disability Insurance 291 371 404 231 416 416
ringe Benefits TOTAL 37,098 40,992 44,820 24,399 47,844 47,844
4210 Office Supplies 245 188 200 469 200 200
4212 Printed Forms 517 446 500 321 600 600
4220 Operating Supplies 3,105 858 800 180 800 800
4271 Minor Equipment 738 923 1,000 359 1,000 1,000
• CITY OF BROO* CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 38
2001 BUDGET
2001 2001
ibject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
;upplies TOTAL 4,605 2,416 2,500 1,329 2,600 2,600
4310 Professional Services 0 0 2,500 0 2,500 2,500
lurchased Services TOTAL 0 0 2,500 0 2,500 2,500
4320 Communications 0 20 0 0 0 0
4321 Postage 2,766 2,853 3,000 2,851 3,200 3,200
4322 Telephone Services 360 0 150 0 0 0
4324 Delivery Service 0 97 6 0 0 0
4325 Teleprocessing Services 0 361 1,500 227 1,800 1,800
4334 Use of Personal Auto 568 999 500 548 500 500
ommunications TOTAL 3,694 4,329 5,150 3,626 5,500 5,500
4397 Logis Charges 14,115 15,615 15,125 8,338 17,368 17,368
epair Rental & Maint TOTAL 14,115 15,615 15,125 8,338 17,368 17,368
4411 Conferences and Schools 3,428 3,653 3,430 1,945 3,830 3,830
4413 Dues & Subscriptions 1,505 1,176 1,302 850 1,327 1,327
4417 Books/Reference Materials 1,416 1,779 1,674 1,869 1,702 1,702
1ther Contractual Sery TOTAL 6,349 6,608 6,406 4,663 6,859 6,859
4440 Fuel Charges 295 196 180 171 193 193
4441 Fixed Charges 4,288 3,506 3,513 2,091 3,492 3,492
4442 Repair & Maint Charges 642 74 552 215 76 76
• CITY OF BROO,• CENTER
,
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 39
2001 BUDGET
2001 2001
eject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
entral Garage Rentals TOTAL 5,224 3,777 4,245 2,477 3,761 3,761
---- - - - -- - - - - - -- - - - -- - --- ---- - - - - --
4548 Computer Equipment 2,866 6,167 2,000 2,000 5 5,006
apital Outlays TOTAL 2,866 6,167 2,000 2,000 5,006 5,006
SSESSING TOTAL 242,010 248,347 268,349 154,848 294,660 294,660
I
I
Division: Convention and Tourism
Budget Code: 433
Program No: 1870
PROFILE
Operators of hotels and motels in Brooklyn Center collect a six percent tax on the rent they charge
for providing lodging., The tax was enacted in two, three percent segments. The City collects the
tax proceeds from the operators and forwards 95% of the first three percent to the North Metro
Minneapolis Convention and Visitors Bureau to be used in accordance with Minnesota Statutes,
Section 477A.018, for the purpose of marketing and promoting the City as a tourist or convention
center. The City retains five percent of the first three percent to reimburse itself for the cost of
administering the program. The City also retains the entire second three percent to reduce the need
for property taxes to support City services.
Revenue estimates for 2001 lodging tax are $720,000. This is a conservative budget number based
on 1999 lodging tax revenues of $808,266.
Based on revenues of $720,000, the Convention and Tourism line item would be $342,000.
I
• CITY OF BROOM CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 40
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
- - ------- - - - - -- ----- - - - - -- - ------- - - - - --
IV CONVENTION & TOURISM 433
4414 Licenses, Taxes, & Fees 313,792 383,927 308,750 186,575 384,750 342,000
ther Contractual Sery TOTAL 313,792 383,927 308,750 186,575 384,750 342,000
ONVENTION & TOURISM TOTAL 313,792 383,927 308,750 186,575 384,750 342,000
i
.f�:rr
Division: Social Services
Budget Code: 435
Program No: 1821
• PROFILE
The City of Brooklyn Center approves funding requests for various human/social service -type contracts,
generally pursuant to joint powers agreements.
Funding Requests
The City Council set funding for 2000 as follows:
Joint Powers Agreements
Five Cities Senior Transportation ................... $13,441
Northwest Hennepin Human Services Council .......... 18,415
(Includes CO -OP Northwest $6,429)
Project Peace ..... ............................... 53,179
Joint Powers Agreements Subtotal .............................. $85,035
Contract Services
Brooklyn Peacemaker Center, Inc . .................. $ 15,000
PRISM .......... ............................... 10,000
North Hennepin Mediation Program, Inc ................ 4.000
Contract Services Subtotal ...... ............................... $29.000
Total $114.035
•
CITY OF BROO. -N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 41
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
, IV SOCIAL SERVICES 435
4400 Other Contractual Service 73,066 82,795 95,030 64,361 114,035 114,035
4413 Dues & Subscriptions 0 500 0 0 0 0
ther Contractual Sery TOTAL 73,066 83,295 95,030 64,361 114,035 114,035
OCIAL SERVICES TOTAL 73,066 83,295 95,030 64,361 114,035 114,035
Division: Police Station Maintenance
Budget Code: 439
Program No: 2041
PROFILE
This activity provides for the ongoing maintenance and repair of the Humboldt Avenue police station and
related areas. This building has been separated from the other Government Buildings in order to develop
a baseline of expenses for future budgeting purposes.
pEPARTMIENTA , GOALS
• Provide necessary maintenance of buildings, HVAC systems, fixed equipment, furniture, and
accessories.
• Develop and implement preventative maintenance programs where possible.
• Involve employees in an on -going service plan review which defines tasks and duties and identifies key.
staff to perform these duties.
SPECIFIC EXPENDITURE CODE DETA
Object
Number Exnlanatiog Amount
4217 Paper Supplies $4,000
Toilet paper, c -fold towels, cups, etc. for all City buildings.
4223 Cleaning Supplies $8,000
Various cleaning solutions, solvents, soaps, fragrances, etc. for the police station. The
amount budgeted for paper supplies and for cleaning supplies were adjusted to reflect
specific expenditures opening g en
enditures associated with o in a new building.
4226 Chemicals $1
The cost of chemicals used to treat domestic water service at the police station, and sidewalk
salt.
4230 Repair & Maintenance Suppli es $5,000
The cost of the variety of supplies used in the day to day maintenance of the police station
building, such as light bulbs, hardware, shelving, ceiling tiles, equipment parts for
installation by staff.
4233 Buildings Repair Supplies $2 9 000
Repairs to the structure of police station building, such as electrical and plumbing repairs,
roof repairs, repairs of automatic doors, etc. These types of expenditures should be minimal
during the first few years of the building's operation.
4382 Equipment Repair $10,000
Examples include inspection and repair to the building's HVAC systems, boiler and chiller
repairs, replacement of drinking fountain parts, replacement of light fixtures etc.
` 4400 Other Contractual Service $6,000
Contractual cleaning for entrance rugs and also pest control at City buildings. Also includes
contracts for lawn spraying, fertilizing, etc.
4421 Janitorial Service $1,000
The cost of contractual rug cleaning, window cleaning, and floor buffing.
4481 Electric Service $10,500
The cost of electrical service for the police station
4482 Gas Service $12,000
The cost of gas service for the police station
PERSONNEL LEVELS
Dumber Position
1 Maintenance/Custodian
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Usetneed
purchase date
Wide are vacuum. 1/2001 1 $1,700 New wide area vacuum for care
of carpeted areas
• CITY OF BROOM CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 42
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
, IV POLICE STATION MAINT 439
4100 Wages Regular Employees 0 6,139 22,217 0 22,971 22,971
4112 Overtime Regular Employee 0 1,617 1,474 0 1,518 1,518
4130 Wages Part-time Employees 0 174 0 3,545 0 0
4131 Overtime of Part-time Emp 0 0 0 571 0 0
alaries and Wages TOTAL 0 7,930 23,691 4,116 24,489 24,489
4142 PERA Coordinated Plan 0 402 1,227 0 1,269 1,269
4146 FICA 0 528 1,812 315 1,873 1,873
4150 Employee Benefits 0 0 4,762 0 5,004 5,004
4154 Workers Comp Insurance 0 182 1,076 20 888 888
ringe Benefits TOTAL 0 1,112 8,877 335 9,034 9,034
4217 Paper Supplies 0 363 4,000 0 4,000 4,000
4220 Operating Supplies 0 5,199 400 0 1,000 1,000
4223 Cleaning Supplies 0 6,313 8,000 250 8,000 8,000
4226 Chemical Products 0 0 2,000 656 1,500 1,500
4230 Repair & Maint Supplies 0 820 6,000 1,615 5,000 5,000
4233 Building Repair Supplies 0 0 2,000 0 2,000 2,000
4240 Small Tools 0 343 Soo 392 500 500
upplies TOTAL 0 13,038 22,900 2,913 22,000 22,000
4382 Equipment Repair & Maint 0 297 10,000 1,999 10,000 10,000
• CITY OF BROO4 CENTER ._
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 43
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
epair Rental & Maint TOTAL 0 297 10,000 1,999 10,000 10,000
4400 Other Contractual Service 0 1,111 7,000 416 6 6,000
4421 Janitorial Service 0 0 1,000 0 1,000 1,000
ther Contractual Sery TOTAL 0 1,111 8,000 416 7,000 7,000
4481 Electric Service 0 6,207 9,000 20,991 10,500 10,500
I
4482 Gas Service 0 1,661 12,000 12,426 12,000 12,000
4483 Heating Oil 0 0 2,500 0 2,500 2,500
4484 Water Service 0 66 2,000 937 2,000 2,000
4485 Sanitary Sewer Service 0 48 3,000 1,007 3,000 3,000
4486 Hazardous Waste Disposal 0 0 200 0 200 200
4487 Solid Waste Disposal 0 364 4,000 0 4,000 4,000
4488 Storm Water Drainage 0 10 2,000 30 800 800
tilities TOTAL 0 8,355 34,700 35,391 35,000 35,000
4551 Office Furniture & Equip 0 17,773 0 0 0 0
4552 Other Equipment 0 2,556 1 8,031 1,700 1,700
apital Outlays TOTAL 0 20,328 1,000 8,031 1,700 1,700
OLICE STATION MAINT TOTAL 0 52,171 109,168 53,201 109,223 109,223
Division: Custodial Services
Budget Code: 440
Program No: 2001
PROFILE
This activity provides for cleaning and other custodial services for the Civic Center and the City Garage.
Specialty services such as large area carpet cleaning are provided by contract with qualified vendors.
The 2001 budget continues the movement of specific line items from Division 465, Community Center, and
Division 466, Pool, to Divisions 440, Custodial Service, and Division 441, Building Maintenance. This was
done for ease and clarity of budgeting and administration. Division 466 continues to budget items which
are very specific to the pool. A charge in the amount of a certain percent of operational overhead, such as
utilities, custodial and maintenance supplies, etc., will be charged to Divisions 465 and 466.
DEPARTMENTAL GOALS
• Perform routine cleaning and sanitizing tasks to provide for safe, clean buildings for all staff and citizens.
• Involve employees in a continuous service plan review which defines tasks and duties and identifies key
staff to perform these duties.
• Promote quality service provision and better communications through increased interaction and
information sharing (i.e., regular staff meetings and training in services).
SPECIFIC EXPENDITURE CODE D ETAIL
Object
Number Explanation Amount
4217 Paper Supplies $8,000
Toilet paper, c -fold towels, cups, etc. for all City buildings.
4223 Cleaning Supplies $12
Various cleaning solutions, solvents, soaps, fragrances, etc. for all City buildings. The
amount budgeted for paper supplies and for cleaning supplies were adjusted to better reflect
specific expenditures.
4400 Other Contractual Service $2,700
Contractual cleaning for entrance rugs and also pest control at City buildings.
4421 Janitorial Service $2 1 ,500
The cost of contractual rug cleaning, window cleaning, and floor buffing.
PERSONNEL LEVELS
Number Position
1 Full-time custodian
. Additional custodial staff are allocated under Division 465, Community Center, and Division 439, Police
Station Maintenance.
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Usetneed
purchase date
Regular vacuums 1/2000 2 $1,300 Vacuums are being replaced on a
four year schedule.
• CITY OF BROOIO CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 44
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
, IV CUSTODIAL SERVICES 440
4100 Wages Regular Employees 10,612 12,780 24,507 0 25,339 25,339
4112 Overtime Regular Employee 1,737 1,329 0 0 0 0
4130 Wages Part -time Employees 414 530 0 0 0 0
4133 Vacation Pay 1,558 0 0 0 0 0_
4135 Sick Leave Pay 591 0 0 0 0 0
alaries and Wages TOTAL 14,912 14,638 24,507 0 25,339 25,339
4142 PERA Coordinated Plan 751 731 1,269 0 1,313 1,313
4146 FICA 1,155 1,018 1,875 0 1,938 1,938
4150 Employee Benefits 2,182 0 4,762 0 5,004 5,004
4154 Workers Comp Insurance 324 327 1,106 0 913 913
ringe Benefits TOTAL 4,412 2,076 9,012 0 9,168 9,168
4217 Paper Supplies 7,181 7,659 7,200 2,379 8,000 8,000
4223 Cleaning Supplies 14,671 11,647 10,500 3,585 12,000 12,000
4226 Chemical Products 1,664 1,660 0 446 0 0
4227 Safety Supplies 0 0 0 193 0 0
4230 Repair & Maint Supplies 0 1,327 0 2,036 0 0
4233 Building Repair Supplies 0 581 0 0 0 0
supplies TOTAL 23,516 22,874 17 8,639 20,000 20,000
4310 Professional Services 0 20 0 0 0 0
• CITY OF BROO*N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 45
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
archased Services TOTAL 0 20 0 0 0 0
4382 Equipment Repair & Maint 130 0 0 313 0 0
=pair Rental & Maint TOTAL 130 0 0 . 313 0 0
4400 Other Contractual Service 2,356 1,947 3,500 963 2,700 2,700
4421 Janitorial Service 10,552 0 2,500 0 2,500 2,500
Cher Contractual Sery TOTAL 12,907 1,947 6,000 963 5,200 5,200
4552 Other Equipment 0 0 3,500 1,266 1,300 1,300
apital Outlays TOTAL 0 0 3,500 1,266 1,300 1,300
USTODIAL SERVICES TOTAL 55,878 41,555 60,719 11,181 61,007 61,007
Division: Building Maintenance
Budget Code: 441
Program No: 2031
PROFILE
This activity provides for the ongoing maintenance and repair of city hall, the police department, community
center, city garage, and fire stations. In addition, staff provides some support for the liquor stores and
Centerbrook Golf Course. These expenses are charged directly to their respective enterprise funds.
Staff is responsible for the maintenance and repair of building needs, HVAC systems, fixed equipment,
furnishings and accessories. Also included in this budget are the costs of electricity, gas, water /sewer and
storm drainage for these named buildings. These utility charges have been increased to account for a small
increase in vendor charges and have also been adjusted to account for a change in the way the charges are
accounted
For the 2001 budget, the budget continues the movement of a number of specific line items from Division
465, Community Center, and Division 466, Pool to Divisions 440, Custodial Service and Division 441
Building Maintenance. This was done for ease and clarity of budgeting and administration. Division 466
continues to budget items which are very specific to the pool. A charge in the amount of twenty percent of
operational overhead, such as utilities, custodial and maintenance supplies, etc., will be charged to Divisions
465 and 466.
DEPARTMENTAL GOALS.
• • Provide necessary maintenance of buildings, HVAC systems, fixed equipment, furniture and accessories.
• Develop and implement preventative maintenance program where possible.
Involve employees in a service plan review which defines tasks and duties and identifies key staff to
perform these duties.
• Promote quality service provision and better communications through increased interaction and
information sharing (i.e., regular staff meetings and training in- services).
SPECIFIC EXPENDITURE CODE D ETAEL
Object
Number Explanation ,Amount
4226 Chemicals $3,500
The cost of chemicals used to treat domestic water service at the Civic Center, and sidewalk
salt.
4230 Repair & Maintenance Supplies $16,500
The cost of the variety of supplies used in the day to day maintenance of the various City
buildings, such as light bulbs, hardware, shelving, Ceiling tiles, equipment parts for
installation by staff. As the buildings age, additional repairs are necessary to keep buildings
in reasonable shape, reflected in the $2,000 increase to this line item.
4233 Buildings Repairs $12,500
Repairs to the structure of buildings, such as electrical and plumbing repairs, roof repairs,
repairs of automatic doors such as those at the fire stations, etc.
4382 Equipment Repair & Maintenance $49,500
Examples include repair to the Civic Center humidification unit, boiler and chiller repairs,
replacement of failed drinking fountains, replacement of light fixtures etc. As the buildings'
mechanical systems age, an increasing number of repairs are' required to keep them
operational.
4481 Electric Service $102
Allocations for electric service have been increased to accommodate for the new fire station.
In previous budgets, utility charges for the combined liquor /fire building were accounted for
in the liquor enterprise budget.
Twenty ent of the estimated expenditures for electricity have been
I� charged to Division
xP ty n
466, to cover direct operation costs of the Community Center swimming pool.
4482 Gas Service $65,000
Allocations for electric service have been increased to accommodate for the new fire station.
In previous budgets, utility charges for the combined liquor /fire building were accounted for
in the liquor enterprise budget.
With the assistance of our utility vendors, we have determined that twenty percent of the
estimated expenditures for natural gas are directly attributable to operation of the Community
Center swimming pool. As a result, 20% of the estimated expenditures will be charged to
Division 466.
4482 Special Assessments $23,859
The cost for special assessments charged to the west fire station for street improvements.
PERSONNEL LEVELS
Number Position
1 Maintenance Supervisor
1 Maintenance Custodian
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Replacement filter elements for the 2/012001 120 $8,520 Filter elements to replace units
Community Center swimming pool that are 20+ years old.
Utility Vehicle 5/152001 1 $8,120 Multi purpose utility vehicle for
Several major building repairs are g maintenance work
included for consideration in the
Capital Improvements Fund budget
• CITY OF BROO10 CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 46
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
IV BUILDING MAINTENANCE 441
4100 Wages Regular Employees 65,039 63,143 85,854 42,512 88,589 88,589
4112 Overtime Regular Employee 6,787 6,627 5,792 4,463 5,966 5,966
4130 Wages Part -time Employees 2,450 8,099 0 5,244 0 0
4131 Overtime of Part -time Emp 168 61 0 26 0 0
4133 Vacation Pay 6,643 5,660 0 2,543 0 0
4134 Holiday Pay 3,456 3,901 0 1,827 0 0
4135 Sick Leave Pay 4,180 4,135 0 2,650 0 0
alaries and Wages TOTAL 88,723 91,627 91,646 59,265 94,555 94,555
4142 PERA Coordinated Plan 4,445 4,327 4,747 2,797 4,898 4,898
4146 FICA 6,544 6,763 7,011 4,362 7,233 7,233
4150 Employee Benefits 8,081 8,801 9,524 5,557 10,008 10,008
4154 Workers Comp Insurance 3,482 3,173 3,824 1,657 3,147 3,147
ringe Benefits TOTAL 22,553 23,064 25,106 14,373 25,286 25,286
4210 Office Supplies 75 185 100 106 100 100
4217 Paper Supplies 0 1,483 0 1,540 0 0
4220 Operating Supplies 329 44 350 47 200 200
4223 Cleaning Supplies 1,526 2,971 0 2,794 0 0
4226 Chemical Products 3,855 3,516 3,000 1,797 3,500 3,500
4227 Safety Supplies 790 520 0 513 250 250
4230 Repair & Maint Supplies 15,237 16,612 16,000 13,810 16,500 16,500
CITY OF BROG. 'N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 47
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
4233 Building Repair Supplies 8,047 9,309 14,000 1,326 12,500 12,500
4234 Street Maint Materials 88 0 0 0 0 0
4235 Landscaping Materials 0 1,151 0 388 0 0
4240 Small Tools 1,693 1,048 1,000 659, 1,100 1,100
4271 Minor Equipment 317 393 0 0 0 0
upplies TOTAL 31,959 37,232 34,450 22,981 34,150 34,150
4310 Professional Services 143 0 200 0 0 0
urchased Services TOTAL 143 0 200 0 0 0
4322 Telephone Services 1,420 1,491 1 1,231 1,550 1,550
ommunications TOTAL 1,420 1,491 1,500 1,231 1,550 1,550
4380 Repair & Maint Contract 0 72 0 0 0 0
4381 Auto Equipment Repair 0 0 0 83 0 0
4382 Equipment Repair & Maint 47,402 51,692 47,000 22,436 49,500 49,500
4389 Maintenance Contracts 0 353 0 0 0 0
4398 Protective Services 0 0 0 647 0 0
epair Rental & Maint TOTAL 47,402 52,117 47,000 23,166 49,500 49,500
4400 Other Contractual Service 4,301 3,335 3,000 4,971 3,100 3,100
4411 Conferences and Schools 356 378 500 0 500. 500
4413 Dues & Subscriptions 175 190 250 160 250 250
4421 Janitorial Service 1,022 0 0 0 0 0
• CITY OF BROOM CENTER " ' . ' 0
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 48
2001 BUDGET
2001 2001
)bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
)ther Contractual Sery TOTAL 5,855 3,903 3,750 5,131 3,850 3,850
4440 Fuel Charges 456 522 462 438 514 514
4441 Fixed Charges 3,289 2,907 2,485 1,580 2,455 2,455
4442 Repair & Maint Charges 221 581 624 291 593 593
!entral Garage Rentals TOTAL 3,967 4,010 3,571 2,309 3,562 3,562
4481 Electric Service 99,544 102,333 90,160 47,190 91,850 91,850
4482 Gas Service 61,605 67,391 46,000 48,315 55,950 55,950
4483 Heating Oil 2,642 2,513 3,000 0 3,000 3,000
4484 Water Service 2,572 1,848 1,835 681 1,435 1,435
4485 Sanitary Sewer Service 4,540 3,244 2,925 1,103 2,260 2,260
4486 Hazardous Waste Disposal 161 41 200 0 200 200
4487 Solid Waste Disposal 11,694 11,548 8,080 8,281 7,200 7,200
4488 Storm Water Drainage 4,919 5,193 5,040 2,733 5,300 5,300
'tilities TOTAL 187,678 194,111 157,240 108,303 167,195 167,195
4520 Buildings 0 0 8,500 6,932 0 0
4531 Special Assessments 0 0 0 0 23,859 23,859
4552 Other Equipment 0 1,825 0 1,325 16,640 16,640
'apital Outlays TOTAL 0 1,825 8,500 8,257 40,499 40,499
UILDING MAINTENANCE TOTAL 389,697 409,380 372,963 245,016 420,147 420,147
Division: Government Buildings Ground Maintenance
Budget Code: 442
Program No: 2071
PROFILE
This activity provides for the ongoing maintenance and repair of outdoor areas of the Civic Center, East and
West Fire Stations, the liquor stores, and related areas.
DEPARTMENT GOAT.
• Provide necessary grooming and maintenance of government buildings, including mowing, care of
existing landscape, landscape upgrades (where possible), and maintenance of turf irrigation systems.
• Involve employees in a service plan review which defines tasks and duties and identifies key staff to
perform these duties.
• Promote quality service provision and better communications through increased interaction and
information sharing (regular staff meetings and training in- services).
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation mount
4235 Landscaping Materials $3,000
The cost of grass seed, fertilizer, sod, irrigation system supplies, etc. used in the maintenance
• of government buildings grounds, plus the cost of flowers at the Civic Center.
4310 Professional Services $1,750
The cost of contractual gardening and landscape maintenance at the Civic Center.
4400 Other Contractual $2,500
The cost of contractual aeration, fertilizing, and weed control on government buildings
grounds.
PERSONNEL LF3MU
Number Position
1 Maintenance Custodian
.38 Seasonal Part-Time
CITY OF BROA CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 49
2001 BUDGET
2001 2001
abject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
)IV GOVT BLDG GROUND MAINT 442
4100 Wages Regular Employees 31,654 30,451 38,223 19,650 40,509 40,509
4112 Overtime Regular Employee 5,853 5,973 0 3,783 0 0
4130 Wages Part -time Employees 185 0 4,491 0 4,652 4,652
4133 Vacation Pay 1,248 1,424 0 903 0 0
4134 Holiday Pay 1,586 1,691 0 728 0 0
4135 Sick Leave Pay 1,444 1,634 0 412 0 0
alaries and Wages TOTAL 41,970 41,172 42,714 25,476 45,161 45,161
--------- -- - - - - -- ---- - - - - --
4142 PERA Coordinated Plan 2,179 2,126 2,213 1,320 2,339 2,339
4146 FICA 3,023 2,921 3,268 1,759 3,455 3,455
4150 Employee Benefits 4,340 4,400 4,762 2,779 5,004 5,004
4154 Workers Comp Insurance 1,679 1,403 1,795 707 11510 1,510
ringe Benefits TOTAL 11,221 10,851 12,038 6,565 12,308 12,308
4230 Repair & Maint Supplies 588 0 0 0 0 0
4235 Landscaping Materials 3,012 1,423 3,000 2,189 3,000 3,000
upplies TOTAL 3,599 1,423 3,000 2,189 3,000 3,000
4310 Professional Services 1,978 229 1,500 1,287 1,500 1,500
- urchased Services TOTAL 1,978 229 1,500 1,287 1,500 1,500
4382 Equipment Repair & Maint 0 115 0 0 250 250
• CITY OF BROS CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 50
2001 BUDGET
2001 2001
)bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
repair Rental & Maint TOTAL 0 115 0 0 250 250
4400 Other Contractual Service 213 4,235 2,000 0 2,500 2,500
)ther Contractual Sery TOTAL 213 4,235 2,000 0 2,500 2,500
4552 Other Equipment 7,982 1,776 0 0 0 0
!apital Outlays TOTAL 7,982 1,776 0 0 0 0
;OVT BLDG GROUND MAINT TOTAL 66,963 59,801 61,252 35,517 64,719 64,719
II
Division: Engineering Services
Budget Code: 443
Program No: 2302, 2313, 2324, 2343, 2352
PROFILE
This activity provides engineering support services for street reconstruction and other capital improvements,
administration of the city's state aid street system, traffic engineering, mapping, review of proposed
developments and plats, certification of special assessments, and general office and fieldwork services such
as surveying, inspection and public information.
The cost of engineering services related to improvement projects are reimbursed by the funding source(s)
for the respective projects. In the case of improvement projects receiving funding from the General Fund,
this may result in a transfer from the General Fund to the Capital Improvement project and a transfer back
to the General Fund to cover a percentage of the project's engineering costs. This practice will be reviewed
in the five year planning process.
DEPARTMEtMAL GOALS +
• Collect and process information for proposed street and utility improvements.
• Perform design and contract administration for the Garden City North street and utility project and the
Brooklyn Boulevard roadway and enhancements projects.
• Collect and process information for other city improvement projects.
• Conduct special studies as needed.
• Review proposed developments and plats.
• Inspect city improvement projects.
• Conduct biennial traffic counts.
• Upgrade the PCs and software used to design improvement projects
CIFIC E3TENNDMT RF, CODE DETAIL
Object
Number ]Explanation Amount
4130. Wages of Part -Time Employees $3,506
Seasonal employees who primarily work on improvement projects occasionally provide
assistance in routine engineering tasks such as traffic counting, sight distance surveys, and
general office tasks. The budget amount is based on an average wage rate, however, actual
wage rate is determined by a point system evaluating education and experience.
4310 Professional Services $1,000
This division occasionally requires the assistance of consultants to provide services such as
traffic reviews. Also includes the cost of the continued annual monitoring of the section of
69th Avenue through the Palmer Lake Basin.
4400 Contractual Services $5,000
Annual cost of leasing a large - format digital copier /scanner to be used b £u meenng
. and Community Development.
J
PERSO LE MS
Number Position
1 City Engineer
`? 1 Engineering Technician 4
3 Engineering Technician 3
1 Engineering Technician 2
1 Engineering Administrative Technician
.2 Seasonal Part-Time
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Usetneed
purchase date each
Replacement PC's 1/01 3 $2,700 Would replace the PC's of 3
$8,100 engineering technicians in
total accordance with the 4 year
replacement cycle. Includes 17"
monitor and upgraded video card
for graphics- intensive design
applications.
AutoCAD Land Development 1/01 3 $1,700 Would upgrade from AutoCAD
Desktop R2 and Autodesk Civil $5,100 R14 and Softdesk 8 to most
Design, Survey, and CAD Overlay total recent versions. Enhanced
software features, more intuitive interface,
compatibility with hardwar,
consistent with versions used by
other agencies and consultants.
Traffic Counters 1/01 2 $750 Replacement traffic counters.
$1,500
total
• CITY OF BROG_* CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 51
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
-------- - - - - -- ------- - - - - -- ------- - - - - -- ------- - - - - --
- -- - - - - -- - - - -- -------- - - - - -- ------- - - - - -- ------- - - - - -- ------- - - - - --
IV ENGINEERING SERVICES 443
4100 Wages Regular Employees 256,316 267,909 323,462 38,803 317,073 317,073
4112 Overtime Regular Employee 21,092 192 468 186 437 437
4130 Wages Part -time Employees 9,590 5,067 3,407 1,613 3,506 3,506
4131 Overtime of Part -time Emp 272 123 0 147 0 0
4133 Vacation Pay 19,301 21,509 0 28,440 0 0
4134 Holiday Pay 13,926 14,860 0 5,879 0 0
4135 Sick Leave Pay 10,140 15,128 0 4,889 0 0
alaries and Wages TOTAL 330,637 324,788 327,337 79,957 321,016 321,016
- - - - -- -- - - - - -- - - - - - --
4141 PERA Basic Plan 1,607 1,101 4,640 485 0 0
4142 PERA Coordinated Plan 18,054 15,933 14,716 3,175 16,629 16,629
4146 FICA 22,102 24,664 21,733 5,422 24,558 24,558
4150 Employee Benefits 26,269 29,756 33,334 17,486 35,028 35,028
4154 Workers Comp Insurance 2,583 2,360 2,566 617 1,991 1,991
4158 Disability Insurance 338 400 425 128 377 377
ringe Benefits TOTAL 70,953 74,213 77,414 27,313 78,583 78,583
4210 Office Supplies 667 458 800 32 800 800
4212 Printed Forms 206 99 200 0 200 200
4220 Operating Supplies 2,553 3,692 3,500 767 3,500 3,500
4227 Safety Supplies 188 351 300 0 600 600
4271 Minor Equipment 215 0 0 0 0 0
0 CITY OF BR0019 CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 52
2001 BUDGET
2001 2001
)bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
;upplies TOTAL 3,828 4,599 4,800 799 5,100 5,100
4310 Professional Services 10,891 84 1,000 185 1,000 1,000
)urchased Services TOTAL 10,891 84 1,000 185 1,000 1,000
4322 Telephone Services 293 0 0 28 0 0
4324 Delivery Service 42 99 0 25 0 0
4334 Use of Personal Auto 245 278 250 26 250 250
4351 Legal Notice Publication 0 98 100 0 100 100
!ommunications TOTAL 580 474 350 79 350 350
4382 Equipment Repair & Maint 261 219 0 0 0 0
4386 Communication Systems 456 570 460 396 460 460
4393 Equipment Rentals 69 0 0 0 0 0
.epair Rental & Maint TOTAL 786 789 466 396 460 460
4400 Other Contractual Service 0 4,602 3,000 2,000 5,000 5,000
4411 Conferences and Schools 962 795 2,000 720 1,850 1,850
4413 Dues & Subscriptions 833 936 850 335 1,000 1,000
4414 Licenses, Taxes, & Fees 70 70 0 0 0 0
4417 Books/Reference Materials 112 47 250 164 150 150
►ther Contractual Sery TOTAL 1,977 6,450 6,100 3,219 8,000 8,000
4440 Fuel Charges 1,519 1,793 1,656 1,033 1,763 1,763
CITY OF BROO. CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 53
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
4441 Fixed Charges 7,231 8,624 8,234 6,677 8,095 8,095
4442 Repair & Maint Charges 7,073 1,562 3,964 2,211 1,594 1,594
'entral Garage Rentals TOTAL 15,823 11,979 13,854 9,922 11,452 11,452
4530 Other Improvements 0 8,595 0 0 0 0
4548 Computer Equipment 8,503 2,836 2,900 2,149 13,200 13,200
4551 Office Furniture & Equip 0 0 5,000 0 0 0
4552 Other Equipment 1,704 0 3,000 2,895 1,500 1,500
apital Outlays TOTAL 10,207 11,431 10,900 5,044 14,700 14,700
--
NGINEERING SERVICES TOTAL 445,681 434,806 442,215 126,914 440,661 440,661
Division: Public Works Administration
Budget Code: 444
Program No: 2301, 2326
PROFILE
This activity provides administrative planning and oversight for the Public Works Department. The Public
Works Department is comprised of five divisions, including engineering, streets, parks, central garage, and
the three public utilities.
Individual narratives for each of the divisions can be found with their respective budget figures. .
DEPARTMENT GOALS
• Ensure completion of divisional goals by the respective division supervisors.
• Provide coordination, management and support to other divisions within the Public Works Department.
• Identify infrastructure needs and develop funding mechanisms.
• Work proactively to support development and redevelopment activities.
• Design.public improvements so as to act as a catalyst for community and neigh ood t i"Wro ' Aements.
SPECIFIC EXPENDITURE CODE DETAIL %
Object tikX�
Number Exnlanation Amount
4310 Professional Services $4,000
The cost of a safety consultant which provides specialized required safety tr g such as
confined spaces, trenching, personal protective equipment, lockout/tagout, respirators, etc.,
which is mandated by OSHA, and also monitors inspections and record keeping of special
equipment such as hoists, chains, pulleys, aerials equipment, etc. Training is provided to 43
full time and 25 part time employees, as well as employees of other departments who also
work in these areas.
PERSONNEL LEVEM
Number Positi
1 Public Works Director
1 Public Works Specialist
1 Public Works Administrative Aide
CAPI TAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
None Requested
CITY OF BROOD CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 54
2001 BUDGET
2001 2001
)bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
)IV PUBLIC WORKS ADMIN 444
4100 Wages Regular Employees 100,892 126,546 167,477 71,749 172,848 172,848
4133 Vacation Pay 6,896 8,530 0 4,894 0 0
4134 Holiday Pay 5,230 7,623 0 3,467 0 0
4135 Sick Leave Pay 2,941 4,955 0 3,942 0 0
:alaries and Wages TOTAL 115,959 147,655 167,477 84,052 172,848 172,848
4142 PERA Coordinated Plan 5,782 7,588 8,675 4,356 8,954 8,954
4146 FICA 8,162 11,083 12,812 6,328 13,223 13,223
4150 Employee Benefits 8,261 12,021 14,286 8,371 15,012 15,012
4154 Workers Comp Insurance 816 927 1,222 449 996 996
4158 Disability Insurance 374 436 463 271 476 476
'ringe Benefits TOTAL 23,395 32,055 37,458 19,775 38,661 38,661
4210 Office Supplies 28 150 0 0 0 0
4220 Operating Supplies 945 183 250 139 250 250
:upplies TOTAL 973 333 250 139 250 250
4310 Professional Services 0 505 0 0 4,000 4,000
- urchased Services TOTAL 0 505 0 0 4,000 4,000
------ ---- - - - - --
4322 Telephone Services 112 0 0 54 0 0
4324 Delivery Service 16 0 0 56 0 0
4334 Use of Personal Auto 229 98 200 56 100 100
CITY OF BROO. OENTE R
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 55
2001 BUDGET
2001 2001
bject Code '& Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
------------------------- - ----- - - - - --
ommunications TOTAL 357 98 200 166 100 100
4397 Logis Charges 0 60 0 0 0 0
epair Rental & Maint TOTAL 0 60 0 0 0 0
4400 Other Contractual Service 0 0 0 -39 0 0
4411 Conferences and Schools 626 605 1,000 335 750 750
4412 Meeting Expenses 20 0 0 0 0 0
4413 Dues & Subscriptions 556 495 700 770 750 750
4417 Books /Reference Materials 73 134 100 0 100 100
ther Contractual Sery TOTAL 1,275 1,235 1,800 1,066 1,600 1,600
4548 Computer Equipment 0 5,524 2,900 2,149 0 0
apital Outlays TOTAL 0 5,524 2,900 2,149 0 0
UBLIC WORKS ADMIN TOTAL 141,959 187,465 210,085, 107,346 217,459 217,459
Division: Streets Maintenance
Budget Code: 445
Program No: 2501 2504 2523 2524 2526 2601
PROFILE
This division ty rovides for the maintenance of city streets , sidewalks and trails. The activities include
P
patching, sealcoating, crack sealing, sweeping, minor sidewalk repair and the cost of operating and
maintaining the trail light system.
DE.PARAL GOALS
• Sweep all streets at least twice in 2001.
• Patch and crack seal streets according to Pavement Management Program standards.
• Sealcoat three high vol ace two residential streets and one segment of bicycle
volume streets and micro surf c
trail.
• Overlay trails to maintain integrity.
• Maintain trail light system.
SPECIFIC EXP ENDMM E CODE DETAII.
Object
Number, Exnlanation Amount
S 4130 Wages of Part Time Employees $26,520
Wages of six summer seasonal employees who work primarily in the areas of patching, crack
sealing, and catch basin repair. The budget is based on an average wage rate, however, actual
wage rate is determined by a point system evaluating education and experience.
4220. Operating, Supplies $4
Includes various supplies such as propane, paper for crack sealing, gloves, office supplies,
etc.
4227 Safety Supplies $2,500
The cost of 11 employees' reimbursement for required personal protective equipment such
as safety boots and reflective jackets. Also includes protective equipment for 7 seasonal and
3 supervisory employees, and general safety equipment such as vests, reflective rain gear,
masks, respirators, safety gloves, and first aid supplies.
4234 Street Maintenance Materials $55,000
This item represents the bulk of the materials used to maintain City streets, alleys and
sidewalks and the storm sewer system: hot mix, cold mix, road oil, crack sealant, sand, rock,
concrete, catch basin grates, rings, etc. This item was reduced $5,000 to reflect a lesser
amount of pothole patching; the funds were transferred to 4400 Other Contractual to provide
additional trail overlays. .
4246 Trailway Repair Supplies $0
This item previously provided for the rehabilitation of major sections of trailway. Since all
this work is now done contractually rather than by City forces, the funds have been
transferred to 4400 Other Contractual.
4400 Other Contractual Service $19
The cost of monthly or as- needed rental of barricades and specialized signs, placement of
temporary Stop signs, rental of coveralls for organized employees as necessary and
requested. Also includes $10,000 transferred from 4246 Trailway Repair Supplies and
$5,000 from 4234 Street Maintenance Materials, for trail overlays.
4560 Construction Contracts $90
Generally, this line item is the City's contractual sealcoat program. In the past, streets were
automatically sealcoated on average every seven to eight years, unless they were scheduled
to be reconstructed within that time period. In 2000, the revised Pavement Management
Program was fully implemented. The emphasis is now on focusing maintenance resources
on streets which have been recently reconstructed, or streets which have substantial structural
integrity remaining. Maintenance may be cracksealing, overlaying, sealcoating, or micro
surfacing.
In 2001, three high volume streets - Dupont, 57th to 67th; 63rd, Brooklyn Boulevard to west
City limits; and 70th Avenue, Dupont to TH 252 - will be sealcoated. The 1994 new
construction area was inspected, and sealcoating can be deferred until 2002. 51 st Avenue,
Twin Lake to France Avenue, and the adjacent bicycle trail will be micro surfaced, as will
Howe Circle east of Perry.
PERSONNEL LEVELS
Number Positior4
1 Public Works Superintendent
1 Public Works Clerical Technician
4 Maintenance II
Also includes seasonal part-time.
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use/need
purchase date
Streets Maintenance major
equipment is included in Central
Garage Division.
Medium Duty Chainsaws 1/01 2 $1,200 Replace existing units which are
no longer working
• CITY OF BROO* CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 56
2001 BUDGET
2001 2001
>bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
)IV STREETS STREETS MAINTENANCE 445
4100 Wages Regular Employees 267,045 235,078 242,530 134,888 248,410 248,410
4112 Overtime Regular Employee 3,062 1,866 4,336 483 4,601 4,601
4130 Wages Part -time Employees 27,165 31,970 25,748 20,248 26,520 26,520
4133 Vacation Pay 17,791 20,386 0 7,755 0 0
4134 Holiday Pay 10,803 10,979 0 4,042 0 0
I
4135 Sick Leave Pay 12,582 13,171 0 3,399 0 0
Salaries and Wages TOTAL 338,448 313,451 272,614 170,814 279,531 279,531
4142 PERA Coordinated Plan 16,140 14,448 13,811 7,896 14,159 14,159
4146 FICA 25,848 23,493 20,397 13,224 20,910 20,910
4150 Employee Benefits 23,042 26,036 28,572 15,150 30,024 30,024
4154 Workers Comp Insurance 10,668 8,302 7,594 3,692 6,175 6,175
'ringe Benefits TOTAL 75,698 72,278 70,374 39,961 71,268 71,268
4212 Printed Forms 107 0 0 0 0 0
4220 Operating Supplies 4,657 3,552 4,000 1,036 4,000 4,000
4224 Clothing & Personal Equip 0 64 0 0 0 0
4225 Shop Supplies 0 999 0 0 0 0
4227 Safety Supplies 1,723 1,806 2,500 1,024 2,500 2,500
4234 Street Maint Materials 31,769 29,794 60,000 23,499 55,000 55,000
4235 Landscaping Materials 54 330 500 0 500 500
4236 Signs & Striping Material 559 1,147 1 772 1,000 1,000
rr
CITY OF BR00i OCENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 57
2001 BUDGET
2001 2001
eject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
4240 Small Tools 787 486 1,000 326 1,000 1,000
4246 Trailway Repair Supplies 10,018 10,000 10,000 10,000 0 0
ipplies TOTAL 49,674 48,179 79,000 36,657 64,000 64,000
4322 Telephone Services 0 0 0 0 200 200
4334 Use of Personal Auto 13 162 0 0 0 0
4351 Legal Notice Publication 154 0 150 60 150 150
:)mmunications TOTAL 167 162 150 60 350 350
4386 Communication Systems 2,271 2,840 2,300 1,210 2,300 2,300
apair Rental & Maint TOTAL 2,271 2,840 2,300 1,210 2,300 2,300
4400 Other Contractual Service 2,845 2,597 4,000 1,184 19,000 19,000
4411 Conferences and Schools 1,918 2,243 2,250 589 2,250 2,250
4412 Meeting Expenses 0 0 0 10 0 0
4413 Dues & Subscriptions 85 80 100 77 100 100
4414 Licenses, Taxes, & Fees . 9 10 0 0 0 0
4417 Books/Reference Materials 0 235 100 0 100 100
:her Contractual Sery TOTAL 4,857 5,165 6,450 1,861 21,450 21,450
4440 Fuel Charges 13,584 18,078 20,889 11,424 17,775 17,775
4441 Fixed Charges 232,005 176,802 195,784 114,779 193,962 193,962
4442 Repair & Maint Charges 102,098 101,849 108,022 67,803 103,938 103,938
1 0C
•
C •
ITY OF BROOKL ENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 58
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
. entral Garage Rentals TOTAL 347,686 296,729 324,695 194,006 315,675 315,675
4486 Hazardous Waste Disposal 1,119 0 0 0 0 0
4487 Solid Waste Disposal 1,487 2,214 7,000 619 7,000 7,000
tilities TOTAL 2,606 2,214 7,000 619 7,000 7,000
4548 Computer Equipment 0 2,408 0 0 0 0
4552 Other Equipment 7,137 20,916 1,900 1,437 1,200 1,200
4560 Construction Contracts 89,507 59,280 90,000 0 90,000 90,000
'apital Outlays TOTAL 96,645 82,604 91,900 1,437 91,200 91,200
TREETS MAINTENANCE TOTAL 918,051 823,622 854,483 446,626 852,774 852,774
Division: Traffic Control
Budget Code: 446
Program No: 2571, 2573, 2574, 2761
PROFILE
This division provides maintenance, replacement, and inventory of signage and pavement markings and the
operation and maintenance of traffic signals. Totals as follows:
► 6,034 sign faces
► . 47.6 miles of striping
► 141 cross walks
► 1,020 cross walk squares
► 228 legends and symbols
► 1,100+ parking stalls
DEPARTME GOB
• Replace all signs that are worn or damaged beyond manufacturers' warranty with high intensity grade
sheeting.
• Update Sign Management System records as signs are replaced.
• Continue street name sign replacement.
• Maintain painted pavement markings.
• Maintain preformed pavement markings and use new non -paint technology.
• Work with other departments to further implement computerized sign making capabilities.
• Replace software used to design and fabricate signs.
• Improve emergency traffic control response by consolidating traffic control devices on a dedicated
trailer.
SPECI EXPENDITURE CODE DETAJL
Object
Number Explanation Amount
4236 Signs and Striping Material $44,500
Includes the cost of high intensity grade sheeting sign blanks, posts, preformed pavement.
markings, paint, etc., used for fabricating and installing signs and pavement markings.
4387 Traffic Signals Maintenance $3,500
The cost of contractual signal maintenance with Hennepin County. In 1998, two controllers
had to be replaced, and one in 1999.
4481 Electric Service $25
Represents the cost of electric service for traffic signals. Many traffic signal lamps were
replaced in 1998 with more energy - efficient LED bulbs, thus increasing useful life and
reducing long -term electric costs. Signals on Brooklyn Boulevard will be replaced in 2001,
with LED bulbs standard, further reducing energy costs.
�.. 4615 NSP Loan Program Debt Service . $16,660
The energy - efficient LED bulbs described above were financed by a no- interest loan from
NSP. Loan repayments are made from the energy savings.
PERSO LEVELS
Number
Position
2 Maintenance II
Also includes one seasonal part-time.
v\
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use/neeq
purchase date
/ Sign software upgrade 1/01 1 $2,250 Upgrade of Traffic CAD and sign
software used in designing,
fabricating, maintaining, and
tracking signs and pavement
markings.
Crane 1101 1 $ 800 Truck - mounted, to lift heavy
items.
Surface Preparation Grinder 2/01 1 $4,500 Replacement of existing machine,
used for installing preformed
/ markings.
Traffic Control Trailer 2/01 1 $2,500 Used to transport emergency
• traffic control.
` Signal Cabinet Replacement 3/01 1 $8,000 Replace rusted - through cabinet at
Shingle Creek Parkway and
Brookdale Square.
• CITY OF BROO. OCENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 59
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
IV TRAFFIC CONTROL 446
4100 Wages Regular Employees 53,043 52,619 76,818 33,307 79,289 79,289
4112 Overtime Regular Employee 1,082 342 0 330 0 0
4130 Wages Part-time Employees 3,203 3,239 5,427 3,313 5,589 5,589
4133 Vacation Pay 5,847 3,503 0 2,436 0 0
4134 Holiday Pay 3,353 3,628 0 1,309 0 0
4135 Sick Leave Pay 2,702 2,689 0 1,729 0 0
alaries and Wages TOTAL 69,230 66,020 82,245 42,424 84,878 84,878
4142 PERA Coordinated Plan 3,483 3,278 4,260 2,024 4,397 4,397
4146 FICA 5,516 5,398 6,292 3,432 6,493 6,493
4150 Employee Benefits 8,681 7,258 9,524 4,492 10,008 10,008
4154 Workers Comp Insurance 2,692 2,204 3,230 1,131 2,657 2,657
ringe Benefits TOTAL 20,372 18,137 23,306 11,079 23,555 23,555
4236 Signs & Striping Material 38,156 40,705 44,500 22,341 44,500 44,500
upplies TOTAL 38,156 40,705 44,500 22,341 44,500 44,500
4380 Repair & Maint Contract 0 68 0 0 0 0
4387 Traffic Signals Maint 7,906 10,924 3,500 515 3,500 3,500
4389 Maintenance Contracts 0 1 0 0 66 0 0
epair Rental & Maint TOTAL 7,906 10,992 3,500 582 3,500 3,500
4441 Fixed Charges -45 0 0 0 0 0
• CITY OF BROOKOCENTER ' ' . * 0
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 60
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
entral Garage Rentals TOTAL -45 0 0 0 0 0
4481 Electric Service 35,800 26,715 25,000 16,008 25,000 25,000
tilities TOTAL 35,800 26,715 25,000 16,008 25,000 25,000
4530 Other Improvements 0 2,820 0 0 0 0
4548 Computer Equipment 0 4,405 2,900 2,294 2,250 2,250
4552 Other Equipment 2,568 0 0 0 13,300 13,300
4553 Mobile Equipment 0 0 0 0 2,500 2,500
apital Outlays TOTAL 2,568 7,225 2,900 2,294 18,050 18,050
4615 NSP Loan Debt Service 2,776 15,268 16,660 9,716 16,660 16,660
ebt Service TOTAL 2,776 15,268 16,660 9,716 16,660 16,660
RAFFIC CONTROL TOTAL 176,763 185,062 198,111 104,443 216,143 216,143
Division: Snow and Ice Control
Budget Code: 447
Program No: 2534
PROFILE
This division provides snow plowing and ice coiitrol of streets, alleys, sidewalks, trails and government
building parking lots. The ice control function includes both salting and sanding. Snow removal from
boulevards and medians is also provided by means of blowing and hauling.
DEPARTMENT GOALS
• Provide for public safety by maintaining an efficient high performance snow and ice control operation.
• Continually refine snow plowing plan to best utilize operators and equipment.
• Following each snowfall event in excess of 2.5" all arterial and collector streets along with all
intersections are to be cleared by 7:00 a.m.
• Following each snowfall event in excess of 2.5" all streets will be plowed to full width within 12 hours.
• Continue to use straight salt to limit maintenance problems and reduce environmental dumping concerns.
SPECIFIC EXPENDITURE COD DETAIL
Object
Number Fxnlanation Amount
�. 4234 Street Maintenance Materials $45,000
The cost of sand and salt used for ice control operations. In an average year we purchase
1500 tons of salt.
4444 Replacement Charges $ 9,000
The cost of a wing snow plow for truck #90. Further description in Division 685, Central
Garage.
PERSONNEL LEVELS
Number Position,
.3 Maintenance II
C OUTLAY
Item Anticipated Units Cost(s) Use/need
purchase date
Snow and ice control equipment is
included in Central Garage Division.
CITY OF BROOh. CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 61
2001 BUDGET
2001 2001
)ject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
- - -- -- - - -- -- --
CV SNOW & ICE CONTROL 447
4100 Wages Regular Employees 36,942 41,152 109,070 26,874 115,478 115,478
4112 Overtime Regular Employee 10,434 13,592 14,717 5,911 15,617 15,617
4130 Wages Part -time Employees 18 0 0 0 0 0
9
4133 Vacation Pay 9,378 6,782 0 4,421 0 0
4134 Holiday Pay 4,619 4,400 0 1,764 0 0
4135 Sick Leave Pay 989 3,070 0 2,032 0 0
alaries and Wages TOTAL 62,380 68,997 123,787 41,003 131,095 131,095
4142 PERA Coordinated Plan 3,145 3,544 6,412 2,124 6,791 6,791
4146 FICA 5,162 5,469 9,470 3,439 10,029 10,029
4150 Employee Benefits 7,481 8,801 14,286 7,270 15,012 15,012
4154 Workers Comp Insurance 2,442 2,228 4,687 1,179 3,945 3,945
'singe Benefits TOTAL 18,229 20,041 34,855 14,012 35,777 35,777
4220 Operating Supplies 1,346 182 0 0 0 0
4234 Street Maint Materials 39,005 43,794 45,000 29,696 45,000 45,000
applies TOTAL 40,351 43,976 45,000 29,696 45,000 45,000
4444 Replacement Charges 0 0 0 0 9, 9,000
antral Garage Rentals TOTAL 0 0 0 0 9,000 9,000
--------- -- - - - - -- - ---- - - - - --
TOW & ICE CONTROL TOTAL 120,961 133,014 203,642 84,712 220,872 220,872
Division: Street Lighting
Budget Code: 448
Program No: 2578
PROFILE
This division provides primarily for electrical and maintenance fees paid to NSP for street lights owned by
NSP. It also provides for electrical service, maintenance, repair, and replacement of lights owned by the
City.
The City owns approximately 75 ornamental lights, primarily in the Earle Brown commercial area, and
leases about 915 lights from NSP. Another 97 lights owned by the City are located on traffic signal posts
and mast arms.
DEPARTMENTAL GOALS
• The City's street light policy provides for at least one street light per intersection and at curves and
major driveway entrances. Mid -block street lights are installed by petition when the distance
between intersections is greater than 700 feet.
PERSONNEL LEVEL,a
None listed.
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
No major equipment purchases
planned.
CITY OF BROOKL�CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 62
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
IV STREET LIGHTING 448
4382 Equipment Repair & Maint 888 140 1,000 116 1,000 1,000
4388 Electrical Repairs -90 0 1,500 0 11500 1,500
epair Rental & Maint TOTAL 798 140 2,500 116 2,500 2,500
4481 Electric Service 136,033 140,097 136,000 80,593 140,000 140,000
tilities TOTAL 136,033 140,097 136,000 80,593 140,000 140,000
TREET LIGHTING TOTAL 136,831 140,237 138,500 80,708 142,500 142,500
rte,
yam'
Division: Park Grounds Maintenance
Budget Code: 449
Program No: 2801, 2817, 2951
,PROFILE
This division provides basic park turf maintenance including mowing, fertilizing, weed control, seeding, and
aerating. It also provides miscellaneous grounds maintenance such as node, streetscape and flower
maintenance, litter picking, trash hauling, and administration of the Adopt- A- Park/TraiUStreet program.
DEPARTMENTAL GOAD
Maintain 350 acres of manicured turf areas with efficient mowing and trimming program. Normal
mowing cycle is once every 7 -10 days.
• Supplement Hennepin County mowing of Brookdale area, CR 10, and Brooklyn Boulevard to ensure
safety and enhance aesthetics.
• Upgrade and re-chip wood chip trails.
Pursue participants for Adopt- A- Park/Trail/Street program and maintain current volunteers.
• Continue replacement (six per year) of wood picnic tables with maintenance -free aluminum units and
litter receptacles with recycled plastic lumber units.
SPECIFIC EXPENDITURE CODE DES
S Object
Number Explanation Amount
4130 Wages of Part-time Employees $36,833
Wages of eight summer seasonal employees who mow parks, weed whip, and provide other
grounds maintenance.
4220 Operating Supplies $10,000
Includes general operating supplies as well as continuing replacement of 6 picnic tables, 2
trimmer/brush cutters, and 6 litter receptacles per year. Includes $1,000 for Adopt -A -Park
supplies.
4226 Chemical Products $3,000
Increased from $2,500 to provide more dandelion control, and to treat the 53rd Avenue
Greenway.
4235 Landscaping Materials $20,000
Increased from $18,500 to provide additional materials and supplies for the 53rd Avenue
Greenway.
4400 Other Contractual Services $4
Includes the cost of the City's ongoing contract with the University of Minnesota for goose
removal from parks. Also includes the cost of rental coveralls as needed as requested in
accordance with labor contracts. Increased from $3,000 to better reflect actual expected cost.
•
4441 Fixed Charges $68 -
Fixed charges is the amount paid to the Central Garage Fund every year to build up funds
adequate to replace equipment, similar to accumulating depreciation. Each year the cost of
replacing the inventory of equipment is reestimated. If there are significant price changes,
then the fixed charge must increase to fund this change. Similarly, if equipment is purchased
for less than estimated, then excess depreciation is available as a "head start" toward the
future cost, thus reducing the fixed charge. This item was reduced from $73,884.
4444 Replacement Charges $18
The cost of an additional pickup truck which is necessary to provide for increasing
maintenance needs.
4531 Special Assessments on Land $14
A portion of the cost of street improvements to be constructed in 2001 adjacent to Brooklane
Park will be specially assessed against the park as part of the Garden City North Project.
The $14,650 is a one -time payment in full of those assessments.
PERSONW3, LE VELS
Number PO ,5itioil
2 Maintenance II
1 Maintenance II (new)
1.90 Seasonal Part-Time
t .
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use/need
purchase date
Backpack Blowers 2/01 2 $1,000 Replacement, used for turf,
grounds, and facility
maintenance.
Portable Generator 1/01 1 $1,700 Replacement of 1970's unit.
CITY OF BRO(j. - CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 63
2001 BUDGET
2001 2001
)ject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code& Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
CV PARKS GROUND MAINT 449
4100 Wages Regular Employees 104,587 132,950 74,503 84,616 108,155 108,155
4112 Overtime Regular Employee 350 59 0 2,831 0 0
4130 Wages Part -time Employees 33,461 23,653 35,762 20,095 36,833 36,833
4131 Overtime of Part -time Emp 7 0 0 6 0 0
4133 Vacation Pay 5,228 6,690 0 3,241 0 0
4134 Holiday Pay 3,102 3,442 0 1,121 0 0
4135 Sick Leave Pay 1,915 928 0 1,726 0 0
ilaries and Wages TOTAL 148,649 167,722 110,265 113,638 144,988 144,988
4142 PERA Coordinated Plan 5,921 7,347 5,712 4,845 7,510 7,510
4146 FICA 11,150 12,230 8,435 8,340 11,092 11,092
4150 Employee Benefits 8,081 8,801 9,524 5,557 15,012 15,012
4154 Workers Comp Insurance 3,479 3,366 2,271 1,763 2,378 2,378
',inge Benefits TOTAL 28,631 31,744 25,942 20,505 35,992 35,992
4220 Operating Supplies 6,349 6,904 10,000 7,617 10,000 10,000
4226 Chemical Products 1,137 2,003 2,000 115 3,000 3,000
4227 Safety Supplies 1,213 1,002 1,500 372 1,500 1,500
4230 Repair & Maint Supplies 585 990 1,500 916 1,500 1,500
4235 Landscaping Materials 15,424 16,064 18,500 15,423 20,000 20,000
P g
4240 Small Tools 1 • 0 0 0 0 0
1 0 CENTER i s " "
• . *
CITY OF BROOKL
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 64
2001 BUDGET
2001 2001
c)ject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
upplies TOTAL 24,709 26,963 33,500 24,444 36,000 36,000
4385 Landscaping Services 1,140 1,140 1,200 586 1,800 1,800
4386 Communication Systems 504 630 500 559 500 500
4393 Equipment Rentals 0 330 Soo 0 500 500
apair Rental & Maint TOTAL 1,644 2,100 2,200 1,145 2,800 2,800
4400 other Contractual Service 2,755 2,718 3,000 2,768 4,000 . 4,000
4411 Conferences and Schools 0 26 0 0 0 0
4413 Dues & Subscriptions 0 20 0 0 0 0
4414 Licenses, Taxes, & Fees 20 54 0 0 0 0
ther Contractual Sery TOTAL 2,775 2,818 3,000 2,768 4,000 4,000
4440 Fuel Charges 8,699 7,346 8,745 6,162 7,311 7,311
4441 Fixed Charges 41,595 54,299 73,884 36,054 68,741 68,741
4442 Repair & Maint Charges 44,868 74,106 72,160 36,969 76,252 76,252
4444 Replacement Charges 0 0 0 19,021 18,500 18,500
Bntral Garage Rentals TOTAL 95,163 135,751 154,789 98,206 170,804 170,804
4486 Hazardous Waste Disposal 63 76 0 0 0 0
:ilities TOTAL 63 76 0 0 0 0
4530 Other Improvements 0 0 4,700 0 0 0
4531 Special Assessments 17,000 14,000 7,900 0 14,650 14,650
CITY OF BROO_ *ENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 65
2001 BUDGET
2001 2001
eject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
4548 Computer Equipment 0 0 2,500 2,149 0 0
4552 Other Equipment 0 4,580 3,700 3,009 2,700 2,700
4553 Mobile Equipment 14,419 5,839 20,500 0 0 0
ipital Outlays TOTAL 31,419 24,419 - - -- 39,300 5,158 -- 17,350 17,350
I
XRKS GROUND MAINT TOTAL 333,052 391,593 368,996 265,863 411,934 411,934
Division: Parks Facility Maintenance
Budget Code: 450
Program No: 2802, 2846
PROFILE
This division provides maintenance and repair of playground equipment, 12 park shelter buildings, 7 picnic
shelters, irrigation sprinklers, bleachers, benches, and restroom and dumpster enclosures to ensure safe,
clean, and accessible park buildings and equipment. It also includes gas and electric service to shelters and
park lights, collection of refuse, and rental/service charges for portable restroom facilities.
D GOALS
• Continue weekly summertime safety and maintenance inspections of playgrounds and shelter buildings
to ensure high quality facilities.
• Repair /upgrade park signage as necessary.
PERSONNEL LEVELS
Number Position
1 Supervisor of Streets and Parks Maintenance
2 Maintenance
II
.2 Seasonal Part-Time
SPECIFIC EXPENDITURE CODE DETAIL
Object
lAimb Explanation Amount
4220 Operating Supplies $4
Includes general operating supplies such as playground repair supplies, chains, swings,
benches, etc.
4230 Repair and Maintenance Supplies $2
Primarily the cost of stain and paint needed to clean up graffiti.
4233 Building Repair Supplies $3
The cost of various supplies such as lumber, shingles, doors, etc. for basic maintenance of
park shelter buildings. In the long -term park plan, some buildings have been identified for
building replacement. Others which have been identified for long -term removal will be kept
up with minor repairs until that removal occurs. Reduced from $4,000
4388. Electrical Repairs $6,000
Many buildings and trail lights have continuing operational and maintenance problems and
should be on a continuing program of rewiring.
• 4400 Other Contractual Service $4,000
Costs include, for example, maintenance contracts on warming house furnaces; repairs to
various park facilities that cannot be accomplished by park maintenance staff; sewer service
cleaning, asbestos abatement, etc.
VITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
None requested.
•
•
C
•
CITY OF BROOK0ENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 66
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
IV PARKS FACILITY MAINT 450
4100 Wages Regular Employees 45,137 41,804 129,868 27,899 137,968 137,968
4112 Overtime Regular Employee 736 124 0 159 0 0
4130 Wages Part-time Employees 1,989 3,472 3,576 2,361 3,683 3,683
4133 Vacation Pay 9,888 9,460 0 8,032 0 0
4134 Holiday Pay 5,620 5,805 0 2,183 0 0
4135 Sick Leave Pay 3,280 4,460 0 2,313 0 0
alaries and Wages TOTAL 66,650 65,125 133,444 42,947 141,651 141,651
4142 PERA Coordinated Plan 3,270 3,163 6,912 2,102 7,338 7,338
4146 FICA 5,223 5,351 10,208 3,520 10,836 10,836
4150 Employee Benefits 11,821 11,658 14,286 7,270 15,012 15,012
4154 Workers Comp Insurance 1,777 1,533 3,523 868 2,976 2,976
ringe Benefits TOTAL 22,091 21,706 34,929 13,761 36,162 36,162
4220 Operating Supplies 3,842 2,789 5,000 4,046 4,500 4,500
4226 Chemical Products 1,386 0 0 0 0 0
4230 Repair & Maint Supplies 1,976 1,731 2,000 1,077 2,000 2,000
4233 Building Repair Supplies 9,055 1,560 4,000 1,021 3,000 3,000
4240 Small Tools 979 578 750 539 750 750
4247 Park Courts Repair Supply 0 300 0 0 0 0
upplies TOTAL 17,239 6,959 11,750 6,682 10,250 10,250
CITY OF BROO, CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 67
2001 BUDGET
2001 2001
)ject code & Description 1998* 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
4322 Telephone Services 2,206 1,809 2,500 1,031 2,000 2,000
)mmunications TOTAL 2,206 1,809 2,500 1,031 2,000 2,000
4382 Equipment Repair & Maint 0 1,428 0 0 0 0
4388 Electrical Repairs 4,779 4,345 6,000 268 6,000 6,000
�pair Rental & Maint TOTAL .4,779 5,774 6,000 268 6,000 6,000
4400 Other Contractual Service 1,386 3,454 4,000 3,978 4,000 4,000
4411 Conferences and Schools 109 577 1,000 402 1,000 1,000
:her Contractual Sery TOTAL 1,495 4,031 5,000 4,380 5,000 5,000
4481 Electric Service 27,008 20,872 25,500 12,938 24,000 24,000
4482 Gas Service 4,748 4,411 5,500 4,150 5,000 5,000
4484 Water Service 4,422 3,238 5,000 1,629 5,000 5,000
4485 Sanitary Sewer Service 1,765 2,160 2,000 1,362 2,300 2,300
4487 Solid Waste Disposal 26,219 21,931 21,000 11,405 22,500 22,500
4488 Storm Water Drainage 18,708 19,748 19,000 10,394 21,900 21,900
:ilities TOTAL 82,870 72,360 78,000 41,878 80,700 80,700
4530 Other Improvements 1,980 0 0 0 0 0
4553 Mobile Equipment 169 0 0 0 0 0
ipital outlays TOTAL 2,149 0 0 0 0 0
kRKS FACILITY MAINT TOTAL 199,479 177,763 271,623 110,946 281,763 281,763
Division: Maintenance for Recreation Programs
Budget Code: 451
Program No: 2903, 2904, 2910, 2914, 2947
PROFILE
This division rovides support services for specific recreation programs. These s include athletic
P PP sP P � programs P
field maintenance, tennis court maintenance, summer programs, broomball, puppet wagon, Tuesdays in the
Park, and the Community Band.
This division maintains 4 baseball' fields, 26 softball fields, 2 football fields, 16 tennis courts, 20
playgrounds, and 18 basketball courts.
DEPARTMENT GOALS
• Mow 30 softball/baseball/football fields once every 5 -7 days.
• Broom and line 30 softball/baseball/football fields five days per week during the summer.
• Maintain high level of support for recreation programs.
• Survey condition of tennis courts and repair as needed.
• Provide transportation of Community Band equipment
PERSONN LEVELS
Number Positi
1 Maintenance II
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Usetneed
purchase date
None Requested
• CITY OF BROOACENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 68
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
iIV MAINT RECREATION PROGS 451
4100 Wages Regular Employees 34,291 59,109 36,802 16,037 39,239 39,239
4112 Overtime Regular Employee 10,626 8,951 3,154 9,407 3,346 3,346
4130 Wages Part -time Employees 3,681 2,450 3,576 985 3,683 3,683
4131 Overtime of Part -time Emp 0 0 0 217 0 0
4133 Vacation Pay 2,631 2,839 0 858 0 0
4134 Holiday Pay 1,611 1,659 0 561 0 0
4135 Sick Leave Pay 1,319 1,492 0 999 0 0
alaries and Wages TOTAL 54,158 76,501 43,532 29,064 46,268 46,268
--- - - - - -- ---- - - - - -- - - - --
4142 PERA Coordinated Plan 2,611 4,019 2,255 1,443 2,397 2,397
4146 FICA 3,948 5,862 3,330 2,146 3,540 3,540
4150 Employee Benefits 3,740 4,400 4,762 2,779 5,004 5,004
4154 Workers Comp Insurance 1,187 1,770 875 411 741 741
ringe Benefits TOTAL 11,486 16,052 11,222 6,779 11,682 - 11,682
4244 Athletic Field Supplies 4,513 4,056 6,000 3,965 6,000 6,000
4247 Park Courts Repair Supply 1,570 2,900 4,000 0 4,000 4,000
upplies TOTAL 6,083 6,956 10,000 3,965 10,000 10,000
4552 Other Equipment 4,524 4,671 5,500 5,320 0 0
apital Outlays TOTAL 4,524 4,671 5,500 5,320 0 0
AINT RECREATION PROGS TOTAL 76,251 104,180 70,254 45,128 67,950 67,950
S i •.
Division: Forestry
Budget Code: 452
Program No: 2308, 2514, 2515, 2863, 2864, 2871, 2891, 2895
PROFILE
This division provides for the maintenance and reforestation of trees in parks, boulevards, and other public
lands. It also provides for the operation of the Diseased Tree Program and programs targeted for residential
properties. Finally, it provides for the administration of the City's noxious weed eradication program and
grass and weed cutting on freeway excess right of way.
DEPAR TMENTAL GOALS
• Continue with annual park and boulevard reforestation replacement plan for trees damaged by accident
or disease.
• Continue review of tree care policy to better care for the urban forest.
• Continue to provide up to 30 tree replacement coupons through the Residential Reforestation Program
to assist property owners in replacing trees lost to disease.
Maintain the standards of a Tree City USA community.
• Work throughout the community to maintain the Diseased Tree Program.
• Provide boulevard and storm damage tree trimming as necessary.
• Continue to administer the noxious weed program in a fair manner and to improve the appearance of
excess freeway right of way by providing for periodic mowing.
• Contract with a commercial mower to provide for mowing of turf where it is not possible or practical for
City forces and equipment
SPECIFIC EXPE2M JRF CODS J)ETAIJ
Object
Number Exnlanatiort Amount
4220 Operating Supplies $1,000
Arbor Day and other special project costs.
4235 Landscaping Materials $5,000
The cost of replacement trees in the parks and City - maintained boulevards, plus the cost of
the Reforestation $50 tree coupon program. Increased from $4,000 to reflect
increased needs, such as the 53rd Avenue Greenway.
4385 Landscaping Services $4
The cost of contractual weed and grass cutting, primarily on excess freeway right of way and
other locations for which the City does not own the specialized equipment needed and which
would not be cost - effective to purchase.
4400 Other Contractual Services $6,000
The cost of contractual tree removal not due to disease of trees which are too large or
unusually located for removal with City equipment.
4427 Tree Removal Contract $10,000
Represents the City's share of the cost of removal of diseased boulevard trees, plus the full
cost of removal of diseased park trees.
PERSONNEL LEVEL
Number Position
2 Maintenance II
CAPITAL OUTLAY
Item ' ated nits Cost Anricip U (s ) Use/need
purchase date
No major equipment purchases
planned.
CITY OF BROO1% *ENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 69
2001 BUDGET
2001 2001
)ject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
CV FORESTRY 452
4100 Wages Regular Employees 54,498 32,391 73,874 31,692 76,427 76,427
4112 Overtime Regular Employee 1,020 365 0 0 0 0
4130 Wages Part -time Employees 3,147 1,981 0 1,177 0 0
4133 Vacation Pay 4,235 3,833 0 4,406 0 0
4134 Holiday Pay 3,247 3,319 0 1,121 0 0
4135 Sick Leave Pay 4,069 3,152 0 1,367 0 0
ilaries and Wages TOTAL 70,217 45,042 73,874 39,763 76,427 76,427
4142 PERA Coordinated Plan 3,474 2,834 3,827 1,999 3,959 3,959
4146 FICA 5,419 4,516 5,651 3,179 5,847 5,847
4150 Employee Benefits 8,081 7,772 9,524 4,492 10,008 10,008
4154 Workers Comp Insurance 2,354 1,714 2,936 984 2,420 2,420
singe Benefits TOTAL 19,328 16,836 21,938 10,653 22,234 22,234
4220 Operating Supplies 255 384 2,000 0 1,000 1,000
4227 Safety Supplies 375 0 0 0 0 0
4235 Landscaping Materials 3,566 3,652 4,000 3,502 5,000 5,000
applies TOTAL 4,196 4,036 6,000 3,502 6,000 6,000
4351 Legal Notice Publication 0 31 0 0 0 0
)mmunications TOTAL 0 31 0 0 0 0
4385 Landscaping Services 0 0 4,500 0 4,500 4,500
CITY OF BROO*CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 70
2001 BUDGET
2001 2001
lbject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
iepair Rental & Maint TOTAL 0 0 4,500 0 4,500 4,500
4400 Other Contractual Service 7,262 7,534 6,000 8,427 6,000 6,000
4411 Conferences and Schools 15 255 0 0 0 0
4413 Dues & Subscriptions 25 30 0 30 0 0
4414 Licenses, Taxes, & Fees 8 17 0 27 0 0
4417 Books/Reference materials 0 20 0 0 0 0
4427 Tree Removal Contract 10,730 10,008 10,000 0 10,000 10,000
ther Contractual Sery TOTAL 18,039 17,863 16,000 8,484 16,000 16,000
'ORESTRY TOTAL 111,779 83,808 122,312 62,402 125,161 125,161
III
Division: Ice and Hockey Rinks
Budget Code: 454
Program No: 2901
-' PROFILE
This division provides for the maintenance of 13 general skating rinks and 6 hockey rinks. It also includes
ice making and maintenance, site preparation and maintenance, and the maintenance of related facilities.
DEPARTMENTAL GOALS
• Provide maintenance for 6 hockey rinks and 13 pleasure rinks.
• Continue to provide customers with high quality service.
• Continue to replace wood catwalks with rubber belting.
PERSONNEI J �
Number Position
2 Maintenance II
CAP ITAL OUTLAY
Item Anticipated Units Cost(s) Use/need
purchase date
No major equipment purchases
are planned.
i -.
CITY OF BROO. OCENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 71
2001 BUDGET
2001 2001
eject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
IV ICE & HOCKEY RINKS 454
4100 Wages Regular Employees 37,979 33,255 73,604 28,863 78,478 78,478
4112 Overtime Regular Employee 5,524 2,610 3,285 782 3,486 3,486
4130 Wages Part -time Employees 313 89 0 0 0 0
4133 Vacation Pay 4,682 4,756 0 2,646 0 0
4134 Holiday Pay 3,115 3,455 0 1,121 0 0
4135 Sick Leave Pay 7,515 3,147 0 552 0 0
alaries and Wages TOTAL 59,127 47,312 76,889 33,963 81,964 81,964
4142 PERA Coordinated Plan 3,036 2,459 3,983 1,759 4,246 4,246
4146 FICA 4,603 3,803 5,882 2,707 6,270 6,270
4150 Employee Benefits 8,081 8,801 9,524 5,557 10,008 10,008
4154 Workers Comp Insurance 1,360 1 1,561 614 1,325 1,325
ringe Benefits TOTAL 17,080 16,078 20,950 10,637 21,849 21,849
4220 Operating Supplies 0 0 0 0 3,000 3,000
4230 Repair & Maint Supplies 1,632 3,072 3,000 186 0 0
ipplies TOTAL 1,632 3,072 3,000 186 3,000 3,000
4530 Other Improvements 0 5,500 0 0 0 0
3pital Outlays TOTAL 0 5,500 0 0 0 0
7E & HOCKEY RINKS TOTAL 77,839 71,962 100,839 44,787 106,813 106,813
Division: CARS Administration
Budget Code: 459
Program No: 5000
PROFILE
Community Activities, Recreation and Services Administration provides administrative support and oversees
operations of the Government Buildings, Recreation and Community Center Divisions as well as operations
of Centerbrook Golf Course.
This unit provides for the provision of maintenance and custodial functions for City -owned buildings,
development and implementation of organized recreational activities, operation of the Community Center
and swimming pool, and management of Centerbrook, the City -owned 9 -hole golf course. The 2001 budget
continues to separate the administrative overhead out from individual programs when compared to the 2000
budget. Expenditure allocations for office and operating supplies have been split between CARS
Administration, Recreation Administration, and the Community Center Divisions.
DEPARTMENTAL GOALS
• Provide coordination, management, and additional support to all department divisions and
PP eP
operations.
• Continue review of departmental structure with analysis of needs and identification of improved
service delivery.
• Play integral role in the development of building plans to address building needs and improvements
to citizen access and service.
• Continue in -depth review of Community Center operations with a goal of reducing the net impact
of the operations on the general fund.
• Produce quarterly review of Community Activities, Recreation and Services programs and activities.
• Continue improvements in area of customer service for all department functions.
• Through administrative oversight, develop, maintain and evaluate recreational programs and
activities that meet the needs of citizens.
• Initiate an ongoing assessment process to determine community needs and resources.
• Enhance marketing efforts to attract additional participants.
i
SPECIFIC EXPENDITURE CODE DETAIL,
Object
Number Explanation Amount
4210 Office Supplies $1,000
Office supply allocations have been split between CARS Administration, Recreation
Administration, and Community Center.
4220 Operating Supplies $2,000
Operating supply allocations have been split between CARS Administration, Recreation
Administration, and Community Center.
4350 Printing $500
Cost of printing specialized informational fliers.
4389 Maintenance Contracts $3,000
Maintenance and service agreements for office equipment.
I .
4393 Equipment Rentals $5 9 000
Leased copier to print flyers not only for the CARS Department, but for other City
departments as well. This machine will print over 1,000,000 copies in a year.
PERSONNEL LEVEM
Number Position
1 Recreation Director
1 Secretary
i
• CITY OF BROOACENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 72
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
iIV CARS ADMINISTRATION 459
4100 Wages Regular Employees 0 87,497 102,227 53,805 108,027 108,027
4130 Wages Part-time Employees 0 0 0 100 0 0
4133 Vacation Pay 0 14,968 0 3,397 0 0
4134 Holiday Pay 0 4,680 0 1,557 0 0
4135 Sick Leave Pay 0 9,518 0 0 0 0
alaries and Wages TOTAL 0 116,663 102,227 58,859 108,027 108,027
4142 PERA Coordinated Plan 0 5,104 5,295 3,044 5,596 5,596
4146 FICA 0 7,398 7,820 4,330 8,264 8,264
4150 Employee Benefits 0 9,221 9,524 5,592 10,008 10,008
4154 Workers Comp Insurance 0 698 703 304 588 588
4158 Disability Insurance 0 0 397 0 424 424
ringe Benefits TOTAL 0 22,420 23,735 13,270 24,880 24,880
4210 Office Supplies 0 982 1,000 0 1,000 1,000
4220 Operating Supplies 0 446 3,000 800 1,000 1,000
upplies TOTAL 0 1,428 4,000 800 2,000 2,000
4310 Professional Services 0 60, 300 68 300 300
urchased Services TOTAL 0 60 300 68 300 300
4334 Use of Personal Auto 0 136 0 202 0 0
4340 Advertising 0 0 0 30 0 0
• CITY OF BROO—T CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION. Page 73
2001 BUDGET
2001 2001
)ject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
4350 Printing 0 1,000 1,000 0 Soo 500
)mmunications TOTAL 0 1,136 1,000 232 Soo 500
4385 Landscaping Services 0 0 0 700 0 0
4389 Maintenance Contracts 0 1,253 2,000 2,309 2,500 2,500
4393 Equipment Rentals 0 4,264 6,000 3,195 5,500 5,500
!pair Rental & Maint TOTAL 0 5,516 8,000 6,204 8,000 8,000
4411 Conferences and Schools 0 769 1,000 728 1,000 1,000
4413 Dues & Subscriptions 0 0 800 81 900 900
:her Contractual Sery TOTAL 0 769 1,800 809 1,900 1,900
►RS ADMINISTRATION TOTAL 0 147,992 141,066 80,242 145,607 145,607
Division: Recreation Administration
Budget Code: 460
Program No: 5001
PROFILE
Recreation Administration oversees recreation activities for preschoolers, grade school .age children, teens,
adults, and seniors. It provides the opportunity for all ages to participate in recreational activities.
This unit provides for the development and implementation of organized recreational activities. The 2000
budget continues the separation of administrative overhead out from individual programs when compared
to the 2000 budget. Expenditure allocations for operating supplies, postage, advertising, and printing are
now, for the most part, accounted for in this division.
DEPARTMENTAL GOALS
• Through administrative oversight, develop, maintain, and evaluate recreational programs and
activities that meet the needs of citizens and oversee divisional goals.
• Initiate an on -going assessment process to determine community needs and resources.
• To make maximum use of community resources to provide recreational activities for all community
residents.
• Enhance marketing efforts (including a customer service component) to attract additional
participants.
• Investigate the feasibility of providing for payment by credit card and/or registration by fax to
improve ease of program registration.
SPECIFIC EXPENDITURE CODE DETAII.
Object
Number E =lanation Amount
4130 Part -Time $29
Provides for part-time secretaries to develop flyers, program materials, register customers
for classes, sell merchandise and concessions, answer phones, and admit pool users.
4220 Operating Supplies $6,500
Operating supply allocations have been split between CARS Administration, Recreation
Administration, and Community Center.
4321 Postage $7,500
Covers the cast of youth groups delivering brochures, plus postage for requested brochures
sent to customers on the mailing list.
4340 Advertising $6,500
Cost of advertising Community Center and recreation programs in local newspapers, cable
television and other media. This allocation has been increased $1,000 for 1999.
4350 Printing $14,000
• Cost of printing the course brochure. Allocation has been increased $1,000 for 2001 to
provide for brochure improvements and specialized program fliers.
4382 Equipment Repair $8
Maintenance and service agreements for office equipment, exercise equipment, and
recreational equipment.
PERSONNEL LEVELS
Number Position
3 Program Supervisors
1 Secretary
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use/need
purchase date
Computer Hardware 1/2001 1 $5,750 To effectively use our Class
membership software.
Network Printer 1/2001- 1 $2,000 Replacement for printer that is six
plus years old.
Replacement tables for Constitution 1/2001 1 $900 Tables are being replaced on a
Hall five year schedule.
•
1 0C
•
CITY OF BROOKL ENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 74
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
IV RECREATION ADMIN 460
4100 Wages Regular Employees 197,396 141,329 179,051 84,640 183,152 183,152
4112 Overtime Regular Employee 199 0 0 0 0 0
4130 Wages Part-time Employees 55,600 34,166 28,500 18,183 29,355 29,355
4131 Overtime of Part-time Emp 375 Soo 0 0 0 0
4133 Vacation Pay 20,425 2,852 0 8,069 0 0
4134 Holiday Pay 12,052 7,448 0 3,132 0 0
4135 Sick Leave Pay 6,224 199 0 2,634 0 0
alarieB and Wages TOTAL 292,271 186,795 207,551 116,659 212,507 212,507
4142 PERA Coordinated Plan 15,275 10,029 10,751 5,960 11,008 11,008
4146 FICA 22,940 15,265 15,878 9,057 16,257 16,257
4150 Employee Benefits 23,272 15,768 19,048 9,772 20,016 20,016
4154 Workers Comp Insurance 4,411 3,144 3,643 1,477 2,987 2,987
4156 Unemployment Compensation 101 1,252 0 2,217 0 0
4158 Disability Insurance 230 364 0 232 0 0
ringe Benefits TOTAL 66,229 45,823 49,320 28,714 50,268 50,268
4210 Office Supplies 3,584 2,378 4,000 894 4,000 4,000
4220 Operating Supplies 11,173 4,222 6,000 4,148 6,500 6,500
4227 Safety Supplies 1,120 941 600 280 1,000 1,000
4230 Repair & Maint Supplies 651 283 2,000 17 2,000 2,000
• CITY OF BROO. _CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 75
2001 BUDGET
2001 2001
)ject code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
applies TOTAL 16,528 7,823 12,600 5,339 13,500 13,500
4310 Professional Services 120 0 0 171 0 0
irchased Services TOTAL 120 0 0 171 0 0
4321 Postage 4,601 5,144 7,000 4,076 7,000 7,000
4334 Use of Personal Auto 481 487 500 232 700 700
4340 Advertising 5,377 4,817 6,000 2,727 6,500 6,500
4341 Employment Advertising 1,532 813 1,000 471 750 750
4350 Printing 20,510 13,405 13,000 10,924 14,000 14,000
Dmmunications TOTAL 32,501 24,666 27,500 18,430 28,950 28,950
4382 Equipment Repair & Maint 5,313 2,760 9,000 2,211 9,000 9,000
4389 Maintenance Contracts 1,219 0 0 0 0 0
4393 Equipment Rentals 4,641 895 0 367 0 0
4396 Software Maintenance 0 4,238 4,400 4,238 4,615 4,615
4397 Logis Charges 14,776 0 0 0 0 0
apair Rental & Maint TOTAL 25,949 7,893 13,400 6,816 13,615 13,615
4400 Other Contractual Service 897 0 0 0 0 0
4401 Credit Card Fees 0 1,671 1,300 1,772 1,700 1,700
4402 Uncollectible Checks 0 -19 0 0 0 0
4404 Collection Fees -31 0 0 0 0 0
4411 Conferences and Schools 785 355 0 200 0 0
1 0C
•
CITY OF BROOKL ENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 76
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
4413 Dues & Subscriptions 983 398 0 0 0 0
4414 Licenses, Taxes, & Fees 317 405 400 735 800 800
ther Contractual Sery TOTAL 2,952 2,810 1,700 2,707 2,500 2,500
4440 Fuel Charges 0 90 0 0 0 0
4441 Fixed Charges 0 393 0 0 0 0
4442 Repair & Maint Charges 0 614 0 0 0 0
antral Garage Rentals TOTAL 0 1,097 0 0 0 0
4548 Computer Equipment 0 21,924 4,500 4,430 7,775 7,775
4551 Office Furniture & Equip 0 0 13,462 10,350 900 900
4552 Other Equipment 0 0 900 0 10,000 10,000
apital Outlays TOTAL 0 21,924 18,862 14,780 18,675 18,675
4840 Merchandise for Resale 790 3,605 0 1,156 0 0
3st of Sales TOTAL 790 3,605 0 1,156 0 0
3CREATION ADMIN TOTAL 437,340 302,436 330,933 194,772 340,015 340,015
a
Division: Adult Recreation
Budget Code: 461
Program No: 5101 5103 5105 5107 5109 5121 5123 5125 5126 5127 5129
5131, 5135
PROFILE
This unit provides for recreation programs for adults. These programs reflect their full cost, including
administration.
Programs under adult programs include basketball, broomball, softball leagues and tournaments (Dudley
Classic), volleyball, exercise classes, senior activities, pottery, dance, etc. In excess of ten thousand adults
participate in these programs.
With the exception of senior programs, all adult programs will charge fees sufficient to cover operating
costs, plus a small share of overhead expenses. Fee increases will continue to be implemented to achieve
this goal. However, it should be noted that many senior activities remain at very low or no cost.
DEPARTMENTAL GO AM
• Provide a balance of activities to meet varied interest and skill levels.
• Continue to cooperate with school districts to maximize facility usage and supervision.
• Continue expenditure reductions that do not compromise the quality of programs.
• Continue marketing efforts (including a customer service component) to attract additional participants.
SPECIFIC EXPENDITURE CODE DFTAM
Object
Number Ezulanatiort Amount
4112 Overtime $0000
Parks maintenance crews provide field preparation and grooming for weekend tournaments.
4130 Part-Time $0000
Includes Dudley softball tournament workers, field attendants and scorekeepers for league
play, course instructors, senior citizen leader. Total number of part time employees varies
based on class and league registrations.
4220 Operating Supplies $0000
Includes items such as softballs, basketballs, broom balls, volleyballs, clay and other
materials for pottery classes, various supplies for senior activities and tournament supplies
such as plaques and trophies.
4310 Professional Services $0000
Includes MRPA registration fees for adult sports and additional insurance for the Dudley
tournament.
4318 Casual Labor $0000
Includes casual employees who assist with the individual programs. Examples include:
field attendants, score keepers, game officials and program aides.
' 4416 Prizes $0000
Cash prizes for the Dudley tournament.
4487 Solid Waste $0000
Additional sanitation services for various tournaments.
PERSONNEL LEVELS
No full -time staff are currently allocated to this division.
CITY OF BROOh � CENTE
R
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 77
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
IV ADULT RECREATION 461
4100 Wages Regular Employees 7,000 23 0 0 0 0
4112 Overtime Regular Employee 4,969 4,005 4,500 4,224 4,500 4,500
4130 Wages Part -time Employees 68,621 62,635 65,480 34,636 59,299 59,299
4131 Overtime of Part -time Emp 1,915 459 500 553 0 0
alaries and Wages TOTAL 82,504 67,121 70,480 39,413 63,799 63,799
4142 PERA Coordinated Plan 1,004 978 1,226 722 1,234 1,234
4143 PERA Police & Fire Plan 566 457 0 389 0 0
4146 FICA 5,418 4,842 5,408 2,711 4,881 4,881
4154 Workers Comp Insurance 2,219 668 2,819 315 1,853 1,853
ringe Benefits TOTAL 9,207 6,944 9,453 4,137 7,968 7,968
4220 Operating Supplies 25,091 22,604 22,800 13,837 21,030 21,030
4230 Repair & Maint Supplies 466 0 0 0 0 0
upplies TOTAL - - -- 25,557 - - -- 22,604 22,800 13,837 21,030 21,030
4310 Professional Services 27,850 28,651 33,150 21,350 34,600 34,600
4318 Casual Labor 62,412 70,185 68,900 37,957 59,575 59,575
urchased Services TOTAL 90,262 98,835 102,050 59,306 94,175 94,175
4321 Postage 652 869 950 459 800 800
4330 Transportation 4,358 3,000 6,000 1,998 7,000 7,000
4340 Advertising 1,215 715 1,000 300 750 750
• •
CITY OF BROOKO CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 78
2001 BUDGET
2001 2001
ibject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
:ommunications TOTAL 6,225 4,584 7,950 2,756 8,550 8,550
4393 Equipment Rentals 150 0 400 0 0 0
.epair Rental & Maint TOTAL 150 0 400 0 0 0
4400 Other Contractual Service 0 1,000 0 0 0 0
4406 Special Events 0 114 0 0 0 0
4416 Prizes/Expense Reimb 6,650 0 7,000 6,650 6,650 6,650
)ther Contractual Sery TOTAL 6,650 1,114 7,000 6,650 6,650 6,650
4469 Liquor Liability Ins 676 1,113 1,150 583 750 750
:assurance TOTAL 676 1,113 1,150 583 750 750
4487 Solid Waste Disposal 1,179 1,496 1,200 1,877 1,600 1,600
`tilities TOTAL 1,179 1,496 1,200 1,877 1,600 1,600
4840 Merchandise for Resale 3,720 5,331 2,000 649 2,000 2,000
4842 Food Cost of Sales Guests 0 247 0 0 0 0
!ost of Sales TOTAL 3,720 5,578 2,000 649 2,000 2,000
DULT RECREATION TOTAL 226,130 209,390 224,483 129,208 206,522 206,522
Division: Teen Programs
Budget Code: 462
Program No: 5201, 5205
PROFU,,E
This unit provides for recreation programs for teens. These programs are funded through a combination of
user fees and general fund revenues.
Dances have historically been the main activity under teen programs. Close to 1,800 teens attend the six
dances, which are generally held at North View Junior High. Summer conditioning is also a part of the teen
program with 150+ teens participating in 2000.
Staff will evaluate the effectiveness of current programming efforts and suggest any alternatives that might
more fully meet the needs of teens.
DEPARTMENTAL GOALS
• Supervise six dances for junior high students.
• Increase attendance at dances by 5 % (90 students).
• Assure a close working relationship between school districts and the City.
• Sponsor summer conditioning program with a goal of 150 participants.
• Investigate alternative programming for teens.
SPECIFIC EXPENDITURE COD DETAIL
Object
Number ExnlanatiQu Amount
4112, Overtime $1,500
The cost of security provided by police officers.
4130 Part-Time $5,300
As this registration was slightly lower than the past few years, both revenue and expenditure
estimates are based on an "average" registration for that program.
4310 Professional Services $1,900
The cost of disc jockeys to provide music for the dances.
4318 Casual Labor $0
PERSONNEL LEVELS
No full -time staff are currently allocated to this division.
CITY OF BROOi, CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 79
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
IV TEEN PROGRAMS 462
4112 Overtime Regular Employee 785 283 1,000 0 800 800
4130 Wages Part-time Employees 4,634 2,450 10,300 4,180 6,000 6,000
alaries and Wages TOTAL 5,419 2,733 11,300 4,180 6,800 6,800
4143 PERA Police & Fire Plan 89 32 93 0 90 90
4146 FICA 359 190 864 320 395 395
4154 Workers Comp Insurance 83 21 161 21 105 105
ringe Benefits TOTAL 531 244 1,118 341 590 590
4220 Operating Supplies 1,206 58 1,400 134 600 600
upplies TOTAL 1,206 58 1,400 134 600 600
4310 Professional Services 1,045 820 1,500 0 1,300 1,300
4318 Casual Labor 1,589 488 0 0 0 0
urchased Services TOTAL 2,634 1,308 1,500 0 1,300 1,300
EEN PROGRAMS TOTAL 9,790 4,343 15,318 4,655 9,290 9,290
Division: Youth Recreation
Budget Code: 463
Program No: 5303 5305 5307 5309 5312 5314 5316 5323
PROFILE
This unit provides for recreation programs for youth. These programs are funded through a combination of
user fees and general fund revenues.
Activities under this division include gymnastics, wrestling, summer programs such as playground
supervision and the puppet wagon, various classes (dance, after school, holiday, specialty) and preschool.
In a typical year, more than 3,800 young people participate in these activities. This division also includes
after school programming coordinated with the four school districts serving Brooklyn Center.
DEPARTMENT,IL GOALS
• Provide affordable programs that meet the needs of youth.
• Work closely with local social service providers to ensure coordinated programs for youth that do not
unnecessarily duplicate efforts.
• Continue to review and identify the changing needs of the community (i.e., socio- economic status and
disabilities).
• Enhance marketing efforts (including a customer service component) to attract additional participants.
• Continue to provide summer playground supervision and programming at area parks.
• SPECIFIC EXPENDITURE CODE DE aJ
Object
Number Exnlanatiork Amount
4130 Part -Time $0000
Includes instructors and leaders for youth programs, classes and activities, and after school
programs. Part time staff depends on the number of classes offered and, in the case of rink
attendants, weather. Six warming houses are staffed when rinks are open.
4220 Operating Supplies $0000
Includes items such as materials for craft classes, playground program supplies such as balls,
bats and games.
PERSONNEL LEVELS
No full -time staff are currently allocated to this division.
•
CITY OF BROOK *CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 80
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
, IV YOUTH RECREATION 463
4130 Wages Part -time Employees 78,901 75,232 83,715 63,872 93,110 93,110
4131 Overtime of Part -time Emp 111 0 0 424 0 0
alaries and Wages TOTAL 79,012 75,232 83,715 64,296 93,110 93,110
4142 PERA Coordinated Plan 1,178 1,153 1,345 741 1,235 1,235
4146 FICA 6,045 5,810 6,403 4,919 7,123 7,123
4154 Workers Comp Insurance 788 622 1,360 427 797 797
ringe Benefits TOTAL 8,010 7,586 9,108 6,086 9,155 9,155
4218 Trophies & Prizes 0 108 0 0 0 0
4220 Operating Supplies 10,194 11,090 11,925 10,413 15,220 15,220
4224 Clothing & Personal Equip 0 534 0 0 0 0
4227 Safety Supplies 0 1,069 0 0 0 0
4236 Signs & Striping Material 0 138 0 0 0 0
4298 Recreation Supplies 0 231 0 0 0 0
upplies TOTAL 10,194 13,170 11,925 10,413 15,220 15,220
4310 Professional Services 1,992 3,160 2,050 862 2,574 2,574
4318 Casual Labor 469 20 40 0 0 0
urchased Services TOTAL 2,462 3,180 2,450 862 2,574 2,574
---------- --- - - - - -- ---- - - - - -- ---- - - - - --
4330 Transportation 2,130 2,225 2,600 745 2,040 2,040
4334 Use of Personal Auto 340 332 400 0 400 400
• CITY OF BROO-
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 81
2001 BUDGET
2001 2001
)ject Code & Description 1998• 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
communications TOTAL 2,470 2,557 3,000 745 2,440 2,440
4416 Prizes/Expense Reimb 0 132 0 0 0 0
:her Contractual Sery TOTAL 0 132 0 0 0 0
RUTH RECREATION TOTAL 102,148 101,857 110,198 82,402 122,499 122,499
Division: General Recreation
Budget Code: 464
Program No: 5401 5403 5405 5409 5412 5416 5418 5421 5423
PROFILE
This unit provides for recreational activities not otherwise classified. These programs are funded by a
combination of general fund revenues and user fees.
General Recreation Division programs include, tennis, skiing, adaptive recreation and supervision costs
associated with the use of elementary schools and Northview Jr. High School. These classes and activities
are anticipated to attract more than 1,000 participants in 2001.
In addition to individual programs, Entertainment in the Park and skating rinks are also accounted for in this
division. Attendance for Entertainment in the Park, including Sunday in Central Park, was approximately
25,000 people, while 10,000+ skaters enjoyed the skating rinks.
DEPARTMENTAL GOALS
• Maintain prior year's registrations while increasing program revenues.
• Further identify the needs and interests of the community and develop programs accordingly.
• Provide a balance of activities for a variety of age groups, abilities, and interests.
• Further investigate corporate sponsorship for Entertainment in the Park activities.
SPECIFIC EXPENDITURE CODE DETAIN
Object
Number Explanation Amount
4130. Part -Time $0000
Class instructors, rink attendants, and ski trip leaders. Also, sound technicians for
Entertainment in the Park.
4310 Professional Services $0000
Primarily our portion of building supervision costs associated with the use of elementary
schools and Northview Jr. High School to provide programming.
4406 Special Events $0000
Entertainment groups for Entertainment in the Park and Sunday in Central Park fireworks.
PERSONNEL LEVELS
No full -time staff are currently allocated to this division.
• CITY OF BROOP0 CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 82
2001 BUDGET
2001 2001
ibject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
iIV GENERAL RECREATION 464
4130 Wages Part-time Employees 20,860 21,221 20,920 21,063 22,350 22,350
4131 Overtime of Part-time Emp 200 0 0 109 0 0
ialaries and Wages TOTAL 21,059 21,221 20,920 21,171 22,350 22,350
4142 PERA Coordinated Plan 0 10 0 1 0 0
4146 FICA 1,611 1,623 1,600 1,620 1,711 1,711
4154 Workers Comp Insurance 268 199 387 167 301 301
ringe Benefits TOTAL 1,879 1,832 1,987 1,788 2,012 2,012
4220 Operating Supplies 49 4 200 121 200 200
:upplies TOTAL 49 4 200 121 200 200
4310 Professional Services 13,543 12,850 18,487 14,326 '19,735 19,735
4318 Casual Labor 40 0 0 0 0 0
, urchased Services TOTAL 13,583 12,850 18,487 14,326 19,735 19,735
4340 Advertising 649 -56 700 4,781 5,670 700
!ommunications TOTAL 649 -56 700 4,781 5,670 700
4400 Other Contractual Service 0 5,126 0 32 0 0
4406 Special Events 13,416 13,223 14,000 14,148 14,500 14,500
)ther Contractual Sery TOTAL 13,416 18,349 14,000 14,180 14,500 14,500
GENERAL RECREATION TOTAL 50,636 54,199 56,294 56,366 64,467 59,497
Division: Community Center
Budget Code: 465
Program No: 5718, 5728, 5729, 5734, 5756
PROFILE,
This unit provides for all recreation activities at the Community Center, as well as some building
maintenance. Again for 2001, some maintenance expenses including, paper supplies, cleaning supplies, a
large portion of operating supplies and all utility charges have been transferred to the Government Buildings
budget.
The Community Center is used by people of all ages in many different ways. *Some use the pool, exercise
room and sauna, while others make use of the arts and crafts room including the pottery room. Others use
Constitution Hall for various types of meetings and programs. Some people enjoy using the game room.
Overall attendance at the Community Center for a year is around 250,000, including persons using the
swimming pool and exercise facility, persons taking swimming lessons and other classes, and visitors to
Constitution Hall.
DEPARTMENTAL GOALS
• Continue in -depth review of Community Center operations and activities.
• Continue to refine schedule of operating hours.
• Enhance marketing efforts (including a customer service component) to attract additional participants.
2001 goal will be 2% increase.
• Initiate inexpensive changes (i.e. paint, signage) to make the Community Center more appealing.
• Assure that the facility is clean and well maintained so as to compliment marketing efforts.
SPECIFIC EXPENDITURE COD DETAIL
Object
Numb Exnlanation Amount
4130 Part-Time Employees $0000
Includes five building supervisors to provide supervision nights and weekends, staffing the
concession stand during the busiest hours of operation (at other times, clerical or building
supervisor staff cover the concession stand), setup staff for Constitution Hall and other
events.
4220 Operating Supplies $0000
Operating supply allocations have been split between Recreation Administration and
Community Center.
4840 Merchandise for Resale $0000
Examples are swimsuits, goggles, nose plugs, concessions, and exercise equipment.
PERSONNEL LEVELS
Number Position
.50 Aquatics Coordinator
4 Custodian
CITY OF BROO._OCENTER'
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 83
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
IV COMMUNITY CENTER 465
4100 Wages Regular Employees 57,599 61,330 92,267 52,319 96,549 96,549
4112 Overtime Regular Employee 10,452 11,472 1,502 7,693 1,547 1,547
4130 Wages Part -time Employees 68,295 74,455 67,000 43,149 69,062 69,062
4131 Overtime of Part -time Emp 666 87 0 744 0 0
4133 Vacation Pay 2,675 3,067 0 2,415 0 0
4134 Holiday Pay 3,698 4,247 0 2,232 0 0
4135 Sick Leave Pay 1,866 3,002 0 2,806 0 0
alaries and Wages TOTAL 145,252 157,658 160,769 111,358 167,158 167,158
4142 PERA Coordinated Plan 4,918 5,819 6,695 4,298 7,954 7,954
4146 FICA 11,071 12,229 12,276 8,713 12,784 12,784
4150 Employee Benefits 14,303 16,135 19,048 11,115 20,016 20,016
4154 Workers Comp Insurance 2,514 2,251 5,078 1,850 4,274 4,274
ringe Benefits TOTAL - - -- 32,806 - - -- 36,433 - - -- 43,097 - -- 25,976 - - -- 45,028 - - -- 45,028
4220 Operating Supplies 9,215 9,859 7,000 2,712 8,200 8,200
4230 Repair & Maint Supplies 0 0 0 258 0 0
4240 Small Tools 0 0 0 648 0 0
upplies TOTAL 9,215 9,859 7,000 3,619 8,200 8,200
4310 Professional Services 2,946 2,151 2,800 0 2,100 2,100
4318 Casual Labor 497 100 400 0 0 0
CITY OF BROOD CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 84
2001 BUDGET
2001 2001
)bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
) urchased Services TOTAL 3,443 2,251 3,200 0 2,100 2,100
4340 Advertising 382 1,353 1 0 800 800
lommunications TOTAL 382 1,353 1,000 0 800 800
4382 Equipment Repair & Maint 0 656 0 0 0 0
repair Rental & Maint TOTAL 0 656 0 0 0 0
4401 Credit Card Fees 0 75 0 0 0 0
)ther Contractual Sery TOTAL 0 75 0 0 0 0
4840 Merchandise for Resale 34,267 29,926 31,500 18,451 29,500 29,500
:ost of Sales TOTAL 34,267 29,926 31,500 18,451 29,500 29,500
!OMMUNITY CENTER TOTAL 225,365 238,210 246,566 159,403 252,786 252,786
Division: Pool
Budget Code: 466
Program No: 5709, 5721, 5723
PROFILE
This unit accounts for swimming lessons and open swim activities.
The pool, exercise room, and sauna are used by in excess of 100,000 people a year. People come to the pool
for swim lessons, lap swim, use of water slide, recreational swim, and aqua exercise. A full range of
swimming lessons are offered, from parent and tot to youth, teen and adult swimming, diving, and
competitive swimming. Thirty to forty classes are offered each quarter.
For the 2001 budget, the budget allocations for a number of specific line items continues the move of
expenditures from Division 465, Community Center, and Division 466, Pool, to Divisions 440, Custodial
Service, and Division 441, Building Maintenance. This was done for ease and clarity of budgeting and
administration. Division 466 continues to budget items which are very specific to the pool. A charge in the
amount of twenty percent of operational overhead, such as utilities, custodial and maintenance supplies, etc.,
will continue to be charged to Divisions 465 and 466.
DEPARTMENTAL GOALS
• Continue to offer high quality swimming lessons for all ability levels.
• Increase registrations by 3 % and increase revenues.
• To continue marketing efforts that increase attendance in the pool, exercise room, and sauna by 2 %.
0 Investigate new and/or expanded special events to attract new customers.
SPECIFIC EXPENDITURE CODE. DETAIL
Object
Number Explanation Amount
4130 Part-Time $0000
The cost of two part-time Assistant Aquatics Coordinators, plus 20 -30 lifeguards and swim
instructors.
4382 , Equipment Repair $0000
Maintenance and service agreements for pool equipment, exercise equipment and
recreational equipment. The total equipment repair allocations for the Division have been
reduced by over $1,000 for 1999.
4481 Electric Service $0000
Twenty percent of the estimated expenditures for electricity have been charged to Division
466, to cover direct operation costs of the Community Center swimming pool.
4482 Gas Service $0000
With the assistance of our utility vendors, we have determined that twenty percent of the
estimated expenditures for natural gas are directly attributable to operation of the Community
Center swimming pool.
i PERSONNEL LEVELS
Number Position
.50 Aquatics Coordinator
CITY OF BROO1
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 85
2001 BUDGET
2001 2001
eject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
EV POOL 466
4100 Wages Regular Employees 24,193 24,604 33,978 18,737 35,868 35,868
4112 Overtime Regular Employee 0 0 0 454 0 0
4130 Wages Part-time Employees 146,796 134,318 137,300 86,934 141,419 141,419
4131 Overtime of Part-time Emp 1,368 388 500 326 0 0
4133 Vacation Pay -938 1,022 0 33 0 0
4134 Holiday Pay 0 1,040 0 474 0 0
4135 Sick Leave Pay 0 363 0 359 0 0
alaries and Wages TOTAL 171,418 161,735 171,778 107,316 177,287 177,287
4142 PERA Coordinated Plan 2,067 1,843 4,560 1,308 9,184 9,184
4146 FICA 13,037 12,433 13,103 8,299 13,562 13,562
4150 Employee Benefits 0 2,934 4,762 2,779 5,004 5,004
4154 Workers Comp Insurance 1,332 1,075 1,356 578 1,112 1,112
ringe Benefits TOTAL 16,436 18,285 23,781 12,963 28,862 28,862
4220 Operating Supplies 792 1,26 1 2 700 2,661 800 800
4226 Chemical Products 8,646 7,345 8,000 1,745 8,250 8,250
4230 Repair & Maint Supplies 0 1,824 0 1,323 0 0
4233 Building Repair Supplies 460 388 1,000 140 1,000 1,000
applies TOTAL 9,898 10,818 9,700 5,869 10,050 10,050
4310 Professional Services 2,734 2,242 1,900 2,153 2,200 2,200
• CITY OF BROOA CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 86
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
ourchased Services TOTAL 2,734 2,242 1,900 2,153 2,200 2,200
4382 Equipment Repair & Maint 7,016 13,951 6,000 4,445 7,500 7,500
.epair Rental & Maint TOTAL 7,016 13,951 6,000 4,445 7,500 7,500
4400 Other Contractual Service 480 497 0 384 0 0
, ther Contractual Sery TOTAL 480 497 0 384 0 0
4481 Electric Service 16,749 17,139 20,000 8,785 19,000 19,000
4482 Gas Service 9,540 9,732 15,000 7,599 12,000 12,000
4483 Heating Oil 0 100 0 0 0 0
4484 Water Service 2,468 2,047 2,500 553 2,500 2,500
4485 Sanitary Sewer Service 3,494 3,288 3,500 1,253 3,700 3,700
4487 Solid Waste Disposal 0 0 1,000 0 0 0
Ttilities TOTAL 32,251 32,306 42,000 18,190 37,200 37,200
4552 Other Equipment 0 4,887 0 0 0 0
!apital Outlays TOTAL 0 4,887 0 0 0 0
, OOL TOTAL 240,234 244,722 255,159 151,320 263,099 263,099
Division: Risk Management
Budget Code: 470
Program No: 1897
PROFILE
The purpose of risk management is to reduce the City's exposure to risk by either identifying the risk
and avoiding the risk activity, transferring the risk to an outsider as part of a contract for services,
or transferring the risk by means of purchasing insurance policies. Identifying and avoiding risks
is pursued by an employee safety committee and periodic inspections by representatives of our
insurance company. Transfer to outside contractors is accomplished by requirements in contract
specifications that the contractor carry insurance that names the City as an additional insured. The
largest part of the risk transfer is through the purchase of insurance policies by the City. Such
policies require the City to share the risk by means of a deductible which has the City pay the first
dollars of any claim. Brooklyn Center participates with the League of Minnesota Cities Insurance
Trust-for the-purchase of most of its policies.
Insurance policies are purchased through an insurance agent who is paid a negotiated flat fee rather
than a percentage of the premiums. This reduces the fee by at least half. An insurance consultant
is also retained on a negotiated flat fee basis who provides the City with expertise and assistance that
couldn't otherwise be maintained on staff.
Action by the 1997 Minnesota State Legislature increased the statutory limit on municipal liability
• for all claims arising from a single occurrence from $600,000 in 1997 to $750,000 in 1998 & 1999.
The limit increased to $1,000,000 in 2000. This has caused some of the increase in liability
insurance premiums.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4310 Professional Services $15,000
Fees paid to insurance agent and risk management consultant. These services
previously were provided by separate consultants, but were consolidated with one
consultant in 1999.
4415 Claims Payment $10,000
The City has a standard deductible of $1,000 on all of its insurance coverages. The
amount shown here is to pay that deductible on claims made by other parties against
liability insurance. Deductibles for City losses of property or equipment are paid by
the department responsible for the property or equipment.
44614467 Insurance $144,400
These are the premiums paid for liability, property, employee bonds, and money
insurance policies. The LMCIT applied a surcharge to the liability insurance
�,., premium in 2000 due to claims experience.
• CITY OF BROG_ OCENTER ' 0
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 87
2001 BUDGET
2001 2001
oject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
IV RISK MANAGEMENT 470
4310 Professional Services 15,075 15,149 17,500 10,500 15,000 15,000
irchased Services TOTAL 15,075 15,149 17,500 10,500 15,000 15,000
4415 Claims Payment 16,876 3,230 10,000 2,768 10,000 10,000
Cher Contractual Sery TOTAL 16,876 3,230 10,000 2,768 10,000 10,000
---------- - - -- - -- -
4461 Gen Liability Insurance 80,573 89,363 100,000 119,872 120,000 120,000
4462 Property Insurance 11,625 14,017 17,000 16,676 17,000 17,000
4463 Machinery Breakdown Ins 2,434 2,580 3,200 3,990 4,000 4,000
4466 Bonds Insurance 2,358 2,553 3,000 3,145 3,400 3,400
4467 Money & Credit Insurance 1,792 1,541 2,000 446 0 0
isurance TOTAL 98,782 110,054 125,200 144,128 144,400 144,400
ISK MANAGEMENT TOTAL 130,732 128,433 152,700 157,396 169,400 169,400
Division: Central Supplies and Support
Budget Code: 471
Program No: 1890
PROFILE
The purchasing of central office supplies, equipment, general printing, and City -wide postage use is included
in this division. The tuition reimbursement program, along with general training account for use by the City
Manager for general staff development, is included in this fund. The majority of the budget is monitored
through purchasing.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Exvlanation Amount
4210 Office Supplies $24,000
Provides for the purchase of central office supplies for City departments.
4310 Professional Services $20,000
Studies and planning services for building and other needs evaluation and planning.
4321 Postage $45,500
Mailing costs for City - generated correspondence, City newsletter, and Community Resource
Guide.
4350 Printing $15,000
Printing cost for City newsletter (shifted from Administration Division 401).
4382 Equipment Repair and Maintenance $33,000
Provides for repair services and maintenance on office equipment.
4411 Conferences and Schools $15,000
For general training and tuition reimbursement.
4995 Contingency Account $57,808
$10,000 identified for potential transfer to implement enhanced code enforcement as plan
is developed. Contingency allows for unanticipated expenses or to take advantage of
unanticipated opportunities that are advantageous in accomplishing City goals.
PERSONNEL LEVELS
Number Position
1 Administrative Specialist
CAPITAL OUTLAY
i Item Anticipated Units Cost(s) Use /need
purchase date
Standard PC Jan 2001 one $2,000 Machine Room PC for Shared
Scanner
Scanner with Automatic Document Jan 2001 one $1,150 Machine Room Shared Scanner
Feeder
Color Laser Printer Jan 2001 one $3,300 Printer for shared Machine Room
Scanner & Computer
Projector Jan 2001 one $6,000 Multi -Media Projector for
Council Chambers and
Conference Room Use
Total $12,450
• CITY OF BROOKL9CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 88
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
IV CENTRAL SUPPLIES 471
4100 Wages Regular Employees 0 27,145 36,382 18,896 39,727 39,727
4112 Overtime Regular Employee 0 12 0 0 0 0
4130 Wages Part -time Employees 0 0 0 2,766 0 0
4133 Vacation Pay 0 1,157 0 687 0 0
4134 Holiday Pay 0 1,052 0 687 0 0
4135 Sick Leave Pay 0 252 0 326 0 0
4197 Temporary Services 0 0 0 345 0 0
alaries and Wages TOTAL 0 29,618 36,382 23,707 39,727 39,727
---- - - - - --
4142 PERA Coordinated Plan 0 1,516 1,885 1,067 2,058 2,058
4146 FICA 0 2,218 2,783 1,797 3,039 3,039
4150 Employee Benefits 0 3,300 4,762 2,779 5,004 5,004
4154 Workers Comp Insurance 0 105 156 67 134 134
ringe Benefits TOTAL 0 7,141 9,586 5,710 10,235 10,235
4210 Office Supplies 26,480 24,372 24,000 12,709 24,000 24,000
4220 Operating Supplies 1,372 1,456 3,000 0 3,000 3,000
4224 Clothing & Personal Equip 0 0 0 6 0 0
4230 Repair & Maint Supplies 0 447 0 0 0 0
applies TOTAL 27,852 26,276 27,000 12,715 27,000 27,000
4310 Professional Services 3,092 12,993 20,000 2,764 20,000 20,000
;i
CITY OF BROO- CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 89
2001 BUDGET
2001 2001
)ject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET, 07/31/00 REQUESTED RECOMMENDED
irchased Services TOTAL 3,092 12,993 20,000 2,764 20,000 20,000
4321 Postage 29,951 26,048 45,500 24,515 45,500 45,500
4322 Telephone Services 38,834 31,420 45,000 23,136 45,000 45,000
4324 Delivery Service 17 38 0 157 150 150
4334 Use of Personal Auto 0 0 0 6 0 0
4350 Printing 2,475 3,357 15,000 9,431 15,000 15,000
)mmunications TOTAL 71,277 60,863 105,500 57,245 105,650 105,650
4382 Equipment Repair & Maint 33,501 23,007 33,000 11,135 33,000 33,000
!pair Rental & Maint TOTAL 33,501 23,007 33,000 11,135 33,000 33,000
4400 Other Contractual Service 5,000 0 5,000 0 5,000 5,000
4411 Conferences and Schools 11,784 16,590 15,000 7,371 15,000 15,000
4413 Dues & Subscriptions 106 350 300 350 300 300
4417 Books/Reference Materials 0 229 300 0 300 300
:her Contractual Sery TOTAL 16,890 17,169 20,600 7,721 20,600 20,600
4548 Computer Equipment 0 0 2,500 1,854 6,450 6,450
4550 Furniture & Fixtures 129 0 0 0 0 0
4551 Office Furniture & Equip 4,425 17,823 0 0 6,000 0
tpital Outlays TOTAL 4,554 17,823 2,500 1,854 12,450 6,450
4995 Contingency Account 19,968 14,094 57,808 2,046 57,808 57,808
• CITY OF BROOD CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 90
2001 BUDGET
2001 2001
bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
ontingency TOTAL 19,968 14,094 57,808 2,046 57,808 57,808
ENTRAL SUPPLIES TOTAL 177,134 208,982 312,376 124,896 326,470 320,470
II
Division: Civic Events
Budget Code: 472
Program No: 1895
PROFILE
This division allows for City financial participation in civic events such as Earle Brown Days.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4112 Police Department Overtime $3,500
For Earle Brown Days event.
4318 Casual Labor $1,470
For assistance from other cities for Earle Brown Days parade.
4406 Special Events $4,000
Provides for events such as Earle Brown Heritage Center open house and similar civic
events.
PERSONNEL LEVELS
• None.
le
CITY OF BROO. CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 91
2001 BUDGET
2001 2001
)ject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
X CIVIC EVENTS 472
4100 Wages Regular Employees 111 197 0 0 0 0
4112 Overtime Regular Employee 2,456 3,535 3,400 2,208 3,500 3,500
tlaries and Wages TOTAL 2,567 3,733 3,400 2,208 3,500 3,500
4143 PERA Police & Fire Plan 293 419 300 205 300 300
4146 FICA 22 23 44 16 44 44
4154 Workers Comp Insurance 43 52 73 24 73 73
Inge Benefits TOTAL 357 494 417 245 417 417
- - -- ---- - - - - -- - - - --
4310 Professional Services 0 0 0 750 0 0
4318 Casual Labor 0 1,450 1,450 0 1,470 1,470
Lrchased Services TOTAL 0 1,450 1,450 750 1,470 1,470
4321 Postage 0 -417 0 -385 0 0
4340 Advertising -74 0 0 0 0 0
)mmunications TOTAL -74 -417 0 -385 0 0
4400 Other Contractual Service -750 806 0 0 0 0
4406 Special Events 1,200 500 8,500 5,450 4,000 4,000
4430 Recreation Contr Service 1,500 0 0 0 0 0
.her Contractual Sery TOTAL 1,950 1,306 8,500 5,450 4,000 4,000
'VIC EVENTS TOTAL 4,800 6,565 13,767 8,268 9,387 9,387
Division: Reimbursement From Other Funds
Budget Code: 474
PROFILE
Many employees who are listed as General Fund employees actually spend some part of their time
performing tasks which directly benefit some other fund. To compensate for this, these reimbursements
are included in the budget to transfer the cost to the funds benefitting from the work. In past budgets,
these reimbursements were shown in the departments where the employees spend most of their time.
Beginning in 1998, the reimbursements where consolidated in this division in order to show the full cost
of the other General Fund divisions.
Approximately 19 people, including the City Manager, Finance Director, and Engineering staff, have
part of their time charged out under the Administrative Service Transfer. Funds receiving charges
include the EDA, the Liquor Fund, the Golf Course, the Earle Brown Heritage Center, the Water Fund,
the Sanitary Sewer Fund, and the Storm Drainage Fund. Total Administrative Service Transfers will
be approximately $328,707 for 2001.
The Engineering Department staff serve as project engineers on some construction projects and oversee
consulting engineers on other projects. The value of their time and some administr a ' _ ad is
charged directly to the construction projects by means of the Engineering Reimbur ent Transfer. The
amount of this transfer fluctuates widely from year to year and is dependant o e amount and a of
construction done in a given year. For 2001, we estimate this transfer will t tal $342,000.
The Streets Department's personnel perform maintenance and inspection serve s for e City's storm
sewer system and storm water ponds. The value of their time is charged to the Storm Drainage Utility
Fund by means of a $100,000 reimbursement charge. This charge has been at the $100,000 level for
several years and will remain there for 2001.
�n:.5ever.::::. :..:...:...:. :.:::...,. ...
................... ............................:..
City Manager $5,225 $27,922 $33,147
Finance $54,059 $21,536 $5,496 $117,394 $13,038 $211,523
Data Proc. $8,083 $5,658 $13,741
Engineering $70,296 $70,296
$62,142 $26,761 $5,496 $221,270 $13,038 $328,707
CITY OF BR00 CENTER 0
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 92
2001 BUDGET
2001 2001
abject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
iIV REIMB FROM OTHER FUNDS 474
4702 Administrative Sery Trans - 315,538 - 315,504 - 317,233 - 185,063 - 335,526 - 335,526
' Aministrative Service TOTAL - 315,538 - 315,504 - 317,233 - 185,063 - 335,526 - 335,526
4703 Engineer Reimb Transfer - 316,199 - 254,842 - 332,000 0 - 335,181 - 335,181
4704 Storm Sewer Wage Reimb - 100,000 - 100,044 - 100,000 - 58,335 - 100,000 - 100,000
.eimb from other Funds TOTAL - 416,199 - 354,886 - 432,000 - 58,335 - 435,181 - 435,181
.EIMB FROM OTHER FUNDS TOTAL - 731,737 - 670,390 - 749,233 - 243,398 - 770,707 - 770,707
i
Division: Transfers
Budget Code: 475
PROFILE
Debt Service Fund Transfers
Street Improvement Bonds
These represent the portion of support for the street improvement bonds sold from 1994 through
1996 which must come from the property tax. The tax is now being shown as all being collected by
the General Fund, and the portion needed transferred to the bond funds.
The amount to be levied is determined by a formula set in State law. It begins with the principal and
interest to be paid the following year, adds a 5% overlevy, subtracts the scheduled special assessment
payments, and the remainder is the property tax levy. Consequently, -the property taxes bear an
overlevy not only for uncollected property taxes, but also uncollected special assessments.
State law requires that all collections on these levies be transferred to the appropriate debt service
fund. In past years, only the net levy was shown as revenue and amount to be transferred in the
General Fund. This resulted in the transfer being over budget at year end since some of the 5%
overlevy was collected. Beginning in the 2001 budget, the gross amount of the levy is being
budgeted in the General Fund so as to avoid the need to amend the budget at year end.
• The amounts to be transferred for 2001 are as follows:
Gross
Tax
Improvement Bonds of 1994 $ 66,176
Improvement Bonds of 1995 $ 72,579
Improvement Bonds of 1996 $122.581
Total Transfer $261,336
Police & Fire Building Bonds
These bonds were sold on December 1, 1997 to finance the construction of a police station,
reconstruction of a fire station, and remodeling of another fire station. Maturities on these bonds
continue for fifteen years, through 2013. The amount to be levied is determined by a formula set in
State law. It begins with the principal and interest to be paid the following year and adds a 5%
overlevy to determine the property tax levy. Taxes raised for the police and fire building bonds are
accounted for separately by Hennepin County.
State law requires that all collections on these levies be transferred to the appropriate debt service
fund. In past years, only the net levy was shown as revenue and amount to be transferred in the
General Fund. This resulted in the transfer being over budget at year end since some of the 5%
• overlevy was collected. Beginning in the 2001 budget, the gross amount of the levy is being
budgeted in the General Fund so as to avoid the need to amend the budget at year end.
The amounts to be transferred for 2001 are as follows:
Gross
Tax
Police & Fire Building Bonds of 1997 $ 785,492
Special Assessment Construction Fund Transfer
Beginning with the 1997 budget, a transfer from the General Fund has been made to take the place
of property tax support bond sales to fund the portion of street construction not paid by special
assessments. This transfer was $394,197 from 1997 through 2000, and is expected to be $394,197
in 2001. Bonds are continuing to be sold to cover the special assessment portion of the project.
SPECIFIC EXPENDITURE CODE DETAIL,
Object
Number, Explanation Amount
4725 Capital Project Fund Transfer $100,000
This item was new in the 2000 budget and is intended to provide an operating
transfer for Capital Project Fund, in addition to annual transfer of equity.
i
• CITY OF BROO, *CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 93
2001 BUDGET
2001 2001
)ject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
EV TRANSFERS 475
4725 Capital Proj Fund Trans 0 0 100,000 0 100,000 100,000
4727 Special Ass Const Trans 394,197 424,917 394,197 0 394,197 394,197
4730 Debt Sery Fund Transfer 257,270 262,274 237,681 131,464 261,336 261,336
4731 Bldg Debt Sery Transfer 775,534 779,491 745,726 393,272 785,492 785,492
4753 E.B.H.C. Transfer 0 4,357 0 0 0 0
4761 Employee Retire Trans 0 120,000 0 0 0 0
-ansfer to other Fund TOTAL 1,427,001 1,591,039 1,477,604 524,736 1,541,025 1,541,025
LkNSFERS TOTAL 1,427,001 1,591,039 1,477,604 524,736 1,541,025 1,541,025
CITY OF BROOD CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 94
2001 BUDGET
2001 2001
)bject Code & Description 1998 1999 2000 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/00 REQUESTED RECOMMENDED
)IV GENERAL FUND 601
4321 Postage 0 0 0 -14 0 0
;ommunications TOTAL 0 0 0 -14 0 0
a s aaas s s=_ = s a s= m a aaa aass ssc s a a = s sss = a a a a ss s c as a ss s s == a s c sc=
:ENERAL FUND TOTAL 0 0 0 -14 0 0
1ENERAL TOTAL 12,695,972 13,363,089 14,030,030 7,649,647 14,768,008 14,663,922
I II
I
Brooklyn r Center, Inc.
eacemake
Juvenile and Student Diversion Q \
n0 K/d8 A Cn 5637 Brooklyn Boulevard Brooklyn Center, MN 55429
(612) 535 -0995 fax 535-8975
May 29, 2000
Ms. Jane Chambers
Mayor Myrna Kragness
Members of the City Council
City of Brooklyn Center
6301 Shingle Creek Parkway
Brooklyn Center, MN 55430
RE: Contractual Services Request for the Year 2001 Budget
Enclosed, please find the application for contractual services from the Brooklyn Peacemaker
Center for the Year 2001.
We are very appreciative of the continued funding for the year 2000 and would like to ask for
your strong consideration of the enclosed request to continue the progress that Peacemaker is
making with the youth in our community.
As you may know, Peacemaker has been in a unique position to be on contract with the
County Attorney's office for direct referrals. The results of those efforts were very successful
- a 0% reoffense rate last year - but (they) could no longer justify why Peacemaker was the
only private agency with an independent contract. Therefore our funding was reduced in 1999,
again in 2000, and will be eliminated next year. The County will continue to refer juveniles to
our program, as well as through Operation DeNovo, but without any funding support.
Thanks to continued State funding (actually Federal funds through a Title II Juvenile Justice
Grant), Peacemaker is able to receive those referrals, and also to continue receiving county
truancy cases for schools in this area.
We also receive State funding for diversions from the schools (through Minnesota Youth
Intervention Programs funding), primarily in lieu of court action. These are ongoing funds
that are contingent upon a two-to -one match of local dollars (not including other State
money). So, your support of the juvenile program is not only critical, it becomes a double
benefit in that it greatly assits in the continuance of the schools program as well.
Thank you for this consideration of Peacemaker in "Giving Kids a Second Chance ".
R n
Executive Director
Enclosures
I Brooklyn Peacemaker Center, Inc, is a private, nonprofit 501(c)3 community service organization, I
\` serving Northwest Hennepin County in providing an effective early- intervendon alternative to juvenile criminal prosecution. J
APPLICATION FOR CONTRACTUAL SERVICES
• CITY OF BROOKLYN CENTER
(FOR NONPROFIT ORGANIZATION/PROGRAM/AGENCY)
Date Submitted. May 31, 2000
(Application must be received by June 1 for consideration as part of the budget for the following
year.)
Applicant Organization/Program/Agency Name: Brooklyn Peacemaker Center, Inc.
Address: 5637 Brooklyn Boulevard Suite 200 -D
City, State, zip: Brooklyn Center, MN SS429
Phone Number: S3S -0995
Contact Person: Pat Milton
PROGRAM OVERVIEW
1. Generally describe the organization, including its mission, date established, services, and
goals.
Brooklyn Peacemaker Center, Inc. was established in 1984 as a mediation project; however, since 1989 the
purpose of the organization has been as it is today: The Brooklyn Peacemaker Center is a private, nonprofit
501(c)J community service organization serving Northwest Hennepin County in providing an effective
alternative to juvenile criminal prosecution. Our mission is to work in partnership with local businesses,
schools, police and county legal system in "giving kids a second chance" by providing juvenile offenders
with a profesisonal, swift, and effective early intervention program that is both compassionate and tough.
2. Explain the areas of expertise of the organization, including a description of the range of
staff capability.
Brooklyn Peacemaker Center contracts with six to eight licensed professional counselors, who work
by appointment. Employees include two part -time Case Workers with secretarial, administrative, and
social work backgrounds, and a full -time Executive Director with communications, marketing and public
relations background. The strength of the program, however, is the collaboration between the retail
stores, the police, and the volunteers, without which this program would not exist.
3. Describe the target group for services of the organization.
Youth, ages 6 through 17, who are arrested for shoplifting, assault, disorderly conduct, or other offenses
on a first -time basis. The BCPD referrals are residents from any community who shop or attend school in
Brooklyn Center; the County Attorney referrals are those who offend in other areas of the County but
. who reside in Brooklyn Center or the surrounding area (see Exhibits C a D - Client Statistics).
-1-
4. Describe how the organization is marketed and to what geographical and demographical
areas.
i Awareness of this program and support comes from past participants and their families, newsletters,
newspapers, public speaking and community involvement. Specific marketing to businesses and
organizations includes personal visits. Also, memberships in organizations such as the Minnesota
Council of Nonprofits, and the Youth Intervention Programs Association will increase awareness of the
program as well as help identify new areas of funding.
5. Discuss the methodology employed in measuring the effectiveness of the organization.
Continual assessment surveys are taken from the parents as well as the youth at the end of their session.
Plus, a survey is conducted yearly of any or all clients who completed the program more than one year
previously... The 2000 survey shows a 94% success rate or 6% recidivism (% who reoffend). This rate
is 1% higher than last year but compares with most programs who strive for a 15% rate. Also, we
continually receive thanks from clients and their families for how Peacemaker helped change their lives.
BUDGET
Current Budget Yr. Requested
Year — Actual Budget Year
DOLLAR AMOUNT REQUESTED FROM CTTY $ 61500 $ 15,000
TOTAL ORGANIZATION BUDGET $ 112,000 $ 115,800
• CITY AMOUNT AS % OF TOTAL BUDGET 5 ' 8 % 13 %
% OF TOTAL BUDGET FOR OVERHEAD
AND ADMINISTRATION COSTS 100 % 100 %
6. List specific secured and anticipated sources of contributions available to the applicant.
SECURED (S) OR
SOURCE AMOUNT ANTICIPATED (A)
City of Brooklyn Center $15,000 A
Hennepin County -0- S
MN Juvenile justice Grant $30,326 A
MN Student Grant $27,474 S*
Service Fees $ 9,000 A
Foundations $ 5,000 A
Contributions /Service Clubs $ 4,500 A
Annual fundraiser dinner $ 6,000 A
Individual and corporate memberships $ 8,500 A
School a Business Partnerships $10,000 A
* Pending continued two-to -one match from other local sources (not State)
• 7. List all other funding organizations explored and the outcome.
Several small foundation grants ($5- 8,000) In Process
–2–
8. List in -kind items requested from the City.
None
•
9. Describe use of all in -kind contributions, and include estimated value of each in -kind
contribution.
June, 1999 — 6 Assessment Room Chairs donated by a friend of Peacemaker — Value: $4S0±
October, 1999 — Contributions of items/services from residents and businesses to be used
as auction items for the Annual Celebration Dinner - Value: $S,000
10. a. Describe use of volunteers.
The volunteer hours average 20 -2S hours per week and includes assessment session volunteers,
board members, advisory committees, steering committees, volunteer coordinating, telephoning,
office work, and participation in community events.
b. Describe how the use of volunteers affects or reduces your budget.
Our budget would increased by approximately 20% if we had to pay for staff to handle what our
volunteers do. Also, much of the corporate, individual and organizational donations are due to our
volunteers and their personal support as well as their encouragement of others to make donations.
11. Describe any proposed use of funds to be received from the City f Brooklyn Center to a
tY Yn pay
wages, salaries, or benefits of employees of your organization.
100% of funds received from all sources is directed toward overhead and administrative costs;
of which, SS% is directed toward wages, salaries and benefits. The percentage of funds from the
City toward these areas would be proportional (see Exhibit B — 2000 Budeetl.
COMMUNITY NEED
12. Explain the community need for the proposed service.
Brooklyn Center needs the Peacemaker program to keep youth crime statistics from growing — as well
as to help youth and their families get back on track. Juvenile crime carries the fastest growing crime
statistics in the nation. Our recent recidivism survey shows that 94% of our youth do not reoffend.
This program is effective and areventative. The end result is not only less juvenile crime, but stronger
members of a safer community.
13. Explain the community benefits including what you do for groups with special needs in the
proposed service (if applicable).
Our groups with special needs include 'kids at risk'. Once these youth have completed the program,
and not reoffended, we strive to get them connected into community involvement and volunteerism.
• We are continually looking for groups and organizations who are receptive to youth volunteers.
—3—
14. Describe how Brooklyn Center benefits from the services provided.
Many TAX DOLLARS ARE SAVED through reduced need for police officer time and squad car use.
Staff time is also being saved because of the stores' willingness to have their security personnel detain
the juvenile, write the report and hold the juvenile until the family arrives; they then forward the report
to the police department where the offense is entered (and verified that this is a first -time offense) before
sending the case on to Peacemaker for diversion. This program is effective and efficient First offenses,
when not stopped, progress to greater offenses. This program reduces the potential crime rate in the city
through early intervention and prevention.
15. a. Discuss possible alternative sources for those services available within the community.
The juvenile justice system.
b. Describe why those alternative services are not fulfilling the current needs.
The juvenile justice system does not address root issues behind the juvenile's actions.
Peacemaker works to not only address those issues, but also to strengthen the youth so
he or she are able to make better choices in the future — and not commit any further offenses.
16. State the total numbers of people from all communities who participate or receive direct
benefits, and describe how these numbers were determined.
In 1999, Brooklyn Center Police arrested and referred over 65% of our total cases, while Hennepin
County referred 28% (35% of those were Brooklyn Center residents) and other referrals were 7 %.
TOTAL SERVED PROJECTED TOTAL TO BE
LAST YEAR SERVED NEXT YEAR
360 — Total 500 — Total
(234 — B C P D) (250 —BCPD)
(101— H C /DeNovo) (100 — H C /DeNovo)
(25 — Schools /Parents) (150 — Schools)
17. a. State the numbers of residents from Brooklyn Center only who are served, and describe
how these numbers were determined
TOTAL SERVED PROJECTED TOTAL TO BE
LAST YEAR SERVED NEXT YEAR
1997 = 65 (26 %)
1998 = 75 (24 125 (25 %)
Data on cases received is entered first by agency referring and then by age of client, offense,
and city of residence. Additional client information is categorized and charted (see Exhibit Q.
b. What percent of the total residents served are from Brooklyn Center?
Because youth crime affects an entire city, we believe that 100% of the residents in Brooklyn Center
are served by the Peacemaker programs. Approximately 65% of all direct referrals in this program
• are through the Brooklyn Center Police Department and/or Brooklyn Center Schools; and an average
of 26 of all direct services provided are for Brooklyn Center residents (and we are only asking for
13 support of our budget .q.
—4—
ORGANIZATION NEED
18. What would be the consequences to your organization of not receiving the amount requested?
1uvenile services would be limited and also the student diversion program would be greatly
jeopardized due to the need for a two -to -one match of funds from local sources.
The following supporting documentation must accompany this application. If any item is not
enclosed, please explain why not.
1. Financial statement for the preceding fiscal year.
4 Attached Exhibit A
2. Proposed budget for the upcoming fiscal year.
�I Attached Exhibit B
3. Data (backup documentation) substantiating the need for this service in Brooklyn Center.
4 Attached Exhibits C and D, and Letters of support
4. Proof of nonprofit status.
4 State and Federal letters Exhibit E
• 5. List of current Board of Directors.
4 Attached Exhibit F
6. Job descriptions and resumes of key personnel.
4 Attached Exhibit G
7. Statistical or other data measuring effectiveness of the organization.
Attached Exhibit H
May 3l, 2000
Signa Date
Executive Director
Title
•
—5—
Exhibit A
BROOKLYN PEACEMAKER CENTER, INC.
Juvenile /Student Diversion Programs
• PRELIMINARY STATEMENTS
BALANCE SHEET Statement of Receipts and Expenditures
December 31, 1999 For the One Month and the Twelve Months Ended December 31, 1999
Including year end accruals Including year end accruals
Current Prior December Current Year 1999
Month Month 31, 1998 Month To Date Bud et
Receipts Approve
Assets 12/09/98
Grants /Contracts
Cities f f 6,500.00 f 6.500
Current Assets Hennepin County 2,499.99 9,999.63 10,000
State of Minnesota 22,126.00 59,110.15 57,800
Cash on hand 8 in bank f( 391.88) f 4,207.80 4,567.94 Foundations 5,000
Receivables 21,431.28 -0- 11,754.79 Service Fees 850.00 7,196.00 8,500
Prepaid rent 753.20 753.20 760.20 Contributions COX—
Service Organizations 1,308.00
Total Current Assets 21,791.60 4,961.00 17,082.93 Charitable Gambling
Churches
Restricted Assets Businesses 580.00
Bingo cash (net) Individuals 114.37
Sustaining Memberships
Fixed Assets Business /Organizations 61000
Office equipment 2,173.28 2.173.28 1,395.33 Individual /Family 2,000
Fund Raiser 1,539.45 8,940.80 6,500
Total Assets f 23.964.88 f 7.134.28 f 18,478.26 Interest received 6.48 53.97
Liabilities and Fund Balance Total Receipts 27,621.92 93,802.92 106,300
Expenses
Current liabilities Salaries
Executive Director 3,461.55 29,954.55 31,200
Accrued Payroll f -0- f -0- f -0- Admin /Program Director 1,850.00 3,647.00 4,000
• Accounts pa able -0- -0- -0- Case Managers 2,477.25 21,450.01 25,480
-O-
Taxes payable -0- -0- Benefits 615.03 4,297.81 41150
Total Current Liabilities -0- -0- -0- 8,403.83 59,349.37 65,430
Operating
Unrestricted Fund Balance Rent 753.20 9,060.10 9,000
Beginning of year 18,478.26 18,478.26 15,749.21 Postage 95.70 1,496.81 2,850
Receipts over (under) Copies 130.82 605.47 1,700
expenditures 5,486.62 ( 11,343.98) 2.729.05 Printing 388.88 300
Publications 95.28 500
Fund Balance ending 23,964.88 7.134.28 18,478.26 Supplies 144.61 886.91 11000
Phone 157.38 2,220.10 2,600
Insurance 1,995.00 2,400
Professional fees 17,000
Diagnostic conferences 665.00 9,010.00
Diagnostic no shows 140.00 1,180.00
Other /volunteer training 105.00 700.00
Total liabilities Audit fee
Conferences E meetings 100.00 150.00 500
and Fund Balance f 23.964.88 f 7,134.28 f 18,478.26 Dues 495.00 500
Travel 20.00 100
Promotional 263.32 300
SUBSIDY FUND ACTIVITY Bank charges 120
Current Year Miscellaneous 95.78 400.06 500
month To Date f 1998 2,387.49 28.966.93 39,870
Files considered 2 49 66 Total Expenses 10,791.32 88.316.30 105,300
Gross service fee f Iff f 2W, f 3
Subsidies granted f 60 f 1,355 f 1.737 Receipts Over (Under)
Expenditures f 16,830.60 $ 5.486.62 S 1,000
Applicants' portion f 40 f 1,095 f 1.563
Equipment /Services f f 777.95 f 1,000
G FOR INTERNAL USE ONLY FOR INTERNAL USE ONLY
I
2001 PROPOSED BUDGET Exhibit B
Brooklyn Peacemaker Center, Inc.
S ]UVENILE a STUDENT DIVERSION PROGRAMS
INCOME 1998 1999 2000 2001
Grants /Contracts
City of Brooklyn Center 4,000 6,500 6,500 15,000
Hennepin County 15,000 10,000 5 -0-
State of Minnesota - juvenile ]ustice 15,000 30,326 30,326 30,326
State of Minnesota - Student #27,478 *27,474 *27,474 *27,474
Service Fees 7,500 8,500 8 9
Organizations
Foundations 5,000 5,000 5 5
Service Clubs 2,000 2 2 2,000
Contributions 2,000 1,500 2,500 2,500
Sustaining Memberships
Corporate /Organization 6 6 6,000 6
IndividuaVFamily 2,000 2,000 2,000 2,500
Business /School Partnerships 10,000 10,000
Fundraisers
Celebration Dinner 6 6 6 6
TOTAL INCOME 92,478 106,300 112,000 115,800
C matched with two-to -one local funds
ES
Associate Director 2,300 4 1 -0-
Executive Director 27,040 30,000 31,200 32,500
Case Managers 19,760 25,480 26 27,560
Benefits 4,028 4,750 4,500 4
Subtotal Salary Expense S3 65,430 64,000 64,760
OPERATING
Rent * 8 9 1 000 11,000 11
Postage & shipping 2,096 2 3,200 4
Copies 1 1,700 2 2,500
Printing 800 800 1 2
Publications 500 500 600 7S0
Supplies 820 1 1,200 1,500
Telephone 2 2 3 3
Insurance 1,834 2,400 2,600 2
Professional Fees 18,700 17,000 17,S00 18,500
Dues 520 500 BS0 800
Conferences/Training/Travel 500 600 7S0 1
Promotional 300 300 S00 500
Bank charges 180 120 120 20
Equipment/Service 700 1,000 1,200 1
Miscellaneous 350 500 480 820
Subtotal Operating Expense 31,220 40,870 47,000 50
TOTAL EXPENDITURES $ 92,478 $106,300 $112,000 $115,800
Exhibit C
FROM TQ:
Brooklyn Peacemaker Center, Inc. Brooklyn Center City Council /Staff
at Milton, Executive Director Brooklyn Center Police Department
7 Brooklyn Boulevard Hennepin County Attorney /Juvenile
rooklyn Center, MN 55429 Hennepin County Attorney /Truancy
1999
ANNUAL PROGRAM REPORT
January 1, 1999 through December 31, 1999
CONTENT.
A. The goals and objectives of our juvenile diversion programs are as follows:
GOAL 1 — DIVERT youth from the Juvenile Justice System or from suspension or
expulsion from school-
OBJECTIVE 1 — To reduce the number of juveniles entering the Juvenile Justice System, and
to reduce the number of students out of school
GOAL 2 — PROCESS Juvenile and Truancy cases from referral through completion.
OBJECTIVE 2 — To communicate, facilitate, schedule assessments, and assist where necessary
in the completion of the plan.
"GOAL 3 — ADDRESS the ROOT PROBLEMS rather than simply the behaviors, and create
an assessment agreement to strengthen the youth and family.
OBJECTIVE 3 — Assessment Plan will be tailored to meet the needs of individual clients.
GOAL 4 — ASSESS and refer client to arrt v'rjL:ate agencies, and to communicate with
the referring agency, as appropriate, as to the results of the assessment.
OJECTIVE 4 — After Assessment, counselors will refer willing clients to appropriate programs
for assistance in dealing with underlying causes of acting out behaviors.
GOAL 5 — INSTILL a respect and regard for the law and education systems
OBJECTIVE 5 — Educate youth and parents as to the expectations of the law and increase
awareness of consequences, and intervene for students when /if appropriate.
GOAL 6 — FOCUS on issues of over - representation of youth who are culturally diverse,
female adolescent, and other issues.
OBJECTIVE 6 — To keep direct service providers educated and aware of cultural diversity issues,
female adolescence, anger management, peer pressure, drug & alcohol abuse, etc.
GOAL 7 — INCREASE awareness of youth accountability for negative behavior
OBJECTIVE 7 — Present prevention workshops, assemblies, and support groups in schools, in
cooperation with police, loss prevention departments, and local businesses.
GOAL 8 — CREATE a safer environment by working with local law enforcement and
business /community agencies.
OBJECTIVE 8 — Work with law enforcement and community leaders to decrease the community
crime rate through intervention, redirection, and education of youth.
Brief Description of Annual Activity*
390 referrals were received from January 1, 1999 through December 31, 1999. 292 families were referred
to the juvenile diversion program and 68 were referred to the student diversion program. Of the 292
Akenile referrals received: 211 were from the Brooklyn Center Police Department, 71 were from the
Wnnepin County Attorney's office, 3 were from Operation DeNovo, 2 were Court ordered, and 5 were
from parents or other law enforcement agencies. Of the 68 ptudent referrals received: 23 were from the
Brooklyn Center Police Department, 24 were from the Hennepin County Attorney's office, 1 was from
Operation DeNovo, and 20 were from the schools. *See attached monthly client reports.
B. Type of Service Provided
ooklyn Peacemaker Center, Inc. is a Juvenile Diversion Program for, primarily, first -time juvenile
V enders. Peacemaker provides a onetime session for the juvenile and his /her parents) /guardian(s)
with a licensed, professional counselor and a Peacemaker volunteer. The direct service provided in the
session is ASSESSMENT AND REFERRAL. The main goal of the Assessment Session is to go beyond
the "symptoms" and discover the ROOT ISSUES behind the action. Once this becomes clear, the team
(counselor and volunteer) designs an Assessment Plan appropriate for the juvenile's offense.
This plan provides accountability to the juvenile /family. For example, in the case of shoplifting, the
offender may be asked to return to the store with a written apology, have it signed by Loss Prevention
Management, and return the signed copy Peacemaker. He /she may be asked to do community service
hours, read a book pertinent to the issue and write a report on the lesson learned. Each plan is tailored
to fit each offenders /families needs. If the plan is signed and then completed within a specific time
frame, the file is not forwarded to the Court System; thus providing "a second chance ".
Frequently, the Assessment Plan includes family involvement. When a counselor discovers various
issues within the family unit, he will recommend family counseling, which will encourage the family to
work together to solve their problems and struggles. Counselors are also concerned that families learn
to communicate before situations "get out of hand" and will recommend various plans to enhance com-
munication.
C. Goals and Objectives
The goals and objectives of the Peacemaker program are for diversions from the County Attorney, local
police departments, as well as receiving diversions from the schools for any actions which would lead
Wh expulsion or suspension, including early truancy intervention. 'The assessment and referral process
iains the same in both programs; however the clients were to come to us by recommendations made
by the school administrations to parents as an alternative or in addition to other disciplinary action.
The schools agree that, upon completion of the Peacemaker process, the student will be "given a second
chance" and taken off of probationary status; otherwise, standard disciplinary action would be imposed
for noncompliance, including the forwarding of truancy cases to the County Attorney for processing.
D. Services provided not specifically related to the goals and objectives
- Subsidy funds to assist in the cost of the session, when families are unable to pay assessment fee.
— Staff time (for approximately 3/4 of clients referred) to assist in community service referrals,
.a places for counseling, help in locating a name, number, book, etc.
— Interpreters when necessary/requested.
— Sensitivity to issues with adolescent girls /provisions made as needed.
— Sensitivity to issues /concerns /cultures with "youth of color "... referrals made as appropriate.
— Sensitivity /time to families with multi-level concerns /problems (these cases seem to be
increasing rapidly — quickly becoming the norm).
— Quarterly educational meetings for Counselors and Volunteers regarding current issues
dictated by the kinds of cases that we are receiving. Such issues include:
1. Cultural Diversity — appropriate referrals and resources
2. Assessment Models — for use in families with adolescents
3. Dysfunction within the family unit
• 4. Asset Building in youth /family unit
5. Legal system process
— Educational articles circulated as appropriate including books for youth on teen esteem and
peer pressure issues. Those are available to borrow at each Assessment session (and returned
for completion of the program).
— 2 of 3 — Brooklun Peacemaker Center 1999 Annual Report
E. New Initiatives
The new initiative for truancy diversions from Hennepin County, in lieu of court action, is being ques-
tioned by the Counselors, Program Committee, and Board of Directors of Peacemaker. This program has
been based upon an early intervention process, for first -time offenders; by the time a student is truant (and
petitionable), it is perceived that by this time the student would be considered a chronic offender. The
contract with Hennepin County for direct referrals is on hold indefinately. However, the momentum is
swinging toward Peacemaker serving to expedite the truancy petition process by "filling in the blanks"
for the schools at a much earlier stage - hopefully to avoid having to process with the County at all.
F. Agencies and organizations worked with during this reporting period
Hennepin County Attorney's Office Brooklyn Area Chamber of Commerce
State of Minnesota Brooklyn Center "Discover the Center"
City of Brooklyn Center MN Council of Nonprofits
Brooklyn Center Police Department MN Youth Intervention Programs Association
Maple Grove Police Department Northwest YMCA /Point Northwest
Family and Children's Services Brookdale Management
Brookdale Public Safety Brooklyn Park Community Resource Center
Brooklyn Center High School Brooklyn Center Family Resource Center
Champlin Park High School Brooklyn Center Rotary Club
Osseo High School Brooklyn Park Tater Daze Events
Cooper High School Brooklyn Center Earle Brown -Days Events
Park Center High School Kohl's Department Store
Northview Junior High Dayton's
Brooklyn Junior High J. C. Penney Co.
Crestview Elementary Sears Roebuck Co.
Northport Elementary Target Stores
* G. Community Involvement in Related Activities
Throughout 1999, the Peacemaker staff was involved in a variety of initiatives focusing on youth:
Minnesota Alliance With Youth, Committee
Point Northwest for Runaway Youth, Committee
Brooklyn Heritage Festival, Committee /Youth Volunteers
Discover the Center Youth Initiatives, Chair
Brooklyn Area Healthy Community Healthy Youth, Committee
Brookdale F.O.C.U.S.S., Committee
Brooklyn Youth Advisory Council, Founder /Facilitator
Brooklyn Center Rotary STRIVE Program, Mentor
Earle Brown Days Festival, Youth Initiatives
North Hennepin Leadership Academy, Cabinet
Brooklyn Community Chamber of Commerce, Member
H. Within the Organization
The Board of Directors membership expanded to include 15 members and a current list is included in
the (attached) newsletter. A new student case manager began in August, Kathy Sejvar, who also has
implemented an in- school diversion process at Northport Elementary School in Brooklyn Center.
The Annual Celebration Dinner for Peacemaker on October 28th 'was, again, a huge success for the
organization. The evening's featured speaker was Hennepin County Attorney Amy Klobuchar who
commended the organization for it's effective work (see attached news article). Although fund- raising
•is a big part of the effort, the emphasis has evolved to become a strong recognition, appreciation and
informational evening. Special honors were given to Marilyn Lutz, juvenile Case Manager for nearly 10
years, who was honored by counselors and volunteers with a Time Magazine cover (replica) honoring
her as "Employee of the Decade" for her continued dedication to the success of the Peacemaker.
— 3 of 3 — Brooklyn Peacemaker Center 1999 Annual Report
Exhibit D
Brooklyn Peacemaker Center
Juvenile and Student Diversion Programs
Client Statistics by Percentage —1990 through 1999
1990 1991 1992 1993 1994 1995 1996 1997 1998 1999
Total Number of Cases: 185 33-¢ M 176 223 337 _M 246 321 360
REFERRAL SOURCES:
Brooklyn Center Police Dept........... 100%,.100% ... 100% ....27% ......... 0 .... 69% ....73%....71% ... 63% ..65%
Stores /other PD's /Parents /Court ...................... 0.......... 0 ....57% ....74% ...... 5% ...... 2% ......... 0 ........ 0 ..... 2%
Hennepin County Attorney ............. ....................0.......... 0 ......... 0 ......... 0 ......1% ......... 0....24% ... 28% ..26%
Operation DeNovo ...................................... . ........ 0.......... 0 ....16%....26%....25% ....25% ...... 5% ..... 2% .... 1%
Junior and Senior High Schools ........................... 0.......... 0 ......... 0 ......... 0 ......... 0 ......... 0 ......... 0 ..... 7% .... 6%
TYPES OF OFFENSES (duplicated*):
Shoplifting / Theft . ............................... 83%....86% ..... 85%....91% ....93% ....80% .... 85%....85% ...74% ..72%
Assault .................................................... 3%,-..<1% ......2%...- 1% ......5% ......7% ...... 8% ...... 3% ..... 6% .....5%
Fighting /Disorderly Conduct .............1% ..... 4% _.. <1% ......... 0 ......1% ......1% ......1% ...... 6% ...10% .....9%
Vandalism /Damage to Property ...... 10%.....5% ......7% ......2% ......1% ......5% ......1% ......1% .....3% ....2%
Truancy. ............................... .......0..........0.......... 0 ......... 0 ......... 0 ......... 0 ......... 0 ......... 0 ..... 5% .....6%
Other ....................................................... 2%.....4% ......6% ......6% ......1% ...... 7% ...... 5% ...... 5% ..... 7%.....6%
CLIENT INFORMATION:
Gender: Male ........ ............................... n/a ... 55%.....61%....53% ....38% ....51%....54%....55% ...54% ..56%
Female ..............................I ... n/a ... 45 %.....39% ....47%....62% .... 49%....46% .... 45% ...46% ...44%
Ethnicity: African- American ................. n/a n/a ....38% ....32% ....33% .... 36% .... 40% .... 41% ... 43%...48%
Asian ....... ............................... n/a ..... n /a,......3% ......2% ......4% ......2% ...... 6%....11% ...10%...14%
Caucasian .............................. n/a ,.... n/a ....52% ....52% ....45% ....50% .... 50% .... 45% ...44%...36%
Other /unknown .................. n/a,.... n/a 7%....14% ....18% ....12% ...... 4% ...... 3% ..... 3%.....2%
Age: 6 thru 12 ............................... n/a,.... n/a ....25% ....21% .... 25%....24% .... 21% .... 21% ...18%...27%
13 thru 15 .............................. n/a..... n/a .....52% ....54% .... 60% .... 58% .... 57% .... 54% ...56%...49%
16 thru 17 .............................. n/a .... n/a ....23% ....25% ....15% ....18% .... 22% .... 25% ...26% ...24%
Residence: Brooklyn Center ................... n/a ... 30%....28%....22% ....27% ....20%....20% .... 26% ... 24% ..26%
Brooklyn Park ....................... n/a ... 14 %.....16% ....12% ....16% ....19%....17%....23%-...18% ..21%
Minneapolis .......................... n/a ... 34%.....39%....43% ....36%.....31%....35% .... 35% ....41% 37%
GV /Robb /Crys /NH ........... n/a ...... 6 %.......6% ......7% ......8% ....10% ......8% ......6% ......7% .... 8%
West Hennepin County ...... n/a ..... 9 %.......3% ......6% ...... 8% ...... 9%....15% ...... 7% ..... 5% .... 3%
Anoka County ...................... n/a ..... 5 %.......4% ......6% ......2% ......4% ......4% ...... 2% .....3% ....2%
All other areas .. n/a ..... 2 % ....... 4% ......4% ...... 3% ...... 7% ......1% ......1% ..... 2% .... 3%
*duplicated in that juveniles were charged with more than one offense, i.e. disorderly conduct and drug possession
n
° 01 rte Brooklyn Center Police Department
oucE
May 31, 2000
Pat Milton
Brooklyn Peacemaker Center, Inc.
5637 Brooklyn Blvd
Brooklyn Center, MN 55429
Dear Pat;
The Brooklyn Center Police Department appreciates the longstanding and productive relationship
that we have enjoyed with the Brooklyn Peacemaker Center. 1999 was again a very busy year
with the Brooklyn Center Police Department referring a total of 234 juvenile and status offenders
to the Brooklyn Peacemaker Center.
• The Peacemaker diversion program allows officers to refer juvenile offenders to a cornmunity-
based program with a proven track record. The Peacemaker program addresses the problems
contributing to the delinquency rather than simply addressing the behavior. The assessment plan
and agreement that each juvenile offender agrees to results in a satisfactory solution which
educates the offender and parents as to the requirements of the law and increases awareness of
consequences.
The Brooklyn Peacemaker Center offers a program that is an integral part of the City's response
to juvenile delinquency and status offenses. Police officers responding to juvenile offenses rely
on the Peacemaker program to provide a viable option for correcting delinquent behavior,
Sincerely,
Joel Downer
Chief of Police
JD:kh
•
6645 Humboldt r 5 4 _ 5
ldi Ave N, Brooklyn C= enter, MN 5_4.0 iS_ 3
Telephone (612) 569 -3333 • TDD (612) .561 -5720 • Fax (612) 561 -0717 + Crime Tips (612) 561 -6649
Emergency 9 -1 -1
OFFICE OF THE HENNEPiN COUNTY ATTORNEY
i
AMY KL ORUCTIAR [: pi.TNT ti' ATTtIR NFy
May 31, 2000
RE: Brooklyn Peacemaker Center Inc
To Whom It May Concern:
Brooklyn Peacemaker has been a provider for the Juvenile Diversion Program for over five
years. We have referred youths that are first time misdemeanor offenders to the Peacemaker
Program. We have been pleased with the services that they offered to Brooklyn Center youths.
. If you have any questions, please feel free to call me.
Sincerely,
AMY KLOBUCHAR
i nepin Count y Attor LIE B ES or Pla g Analyst phone: (612) 34$ 34
FAX: (612) 348 -9689
WB:rdh
•
0-2000 (R)VERN-Mr ('1 300 Sot S mrm S TREET MINNEAPOLIS, NfrNNrt,.sO T, 5.5487
P HONE: 6 12 -348 -5550 wN`n:cr�.helurepuY.irul.us /coact} /hcztry:hhn
BROOKLYN CENTER
CRIME PREVENTION PROGRAM �
ADDRESS: May 31, 2000
6645 Humboldt Ave. N.
Brooklyn Center, MN 55430 Pat Milton
Brooklyn Peacemaker Center, Inc.
5637 Brooklyn Boulevard
TELEPHONE: Brooklyn Center, MN 55429
569 -3333 - Answered 24 hours Dear Pat
561 -6649 - Crime Tips
The Brooklyn Center Crime Prevention Program works
closely with the Brooklyn Center Police Department
MEMBER ORGANIZATIONS: in various programs designed to prevent crime. Such
programs include the Neighborhood Watch Program,
Brooklyn Center Fire Department D.A.R.E. Program, National Night Out, etc. One
program we back and assist in a financial manner is
Brooklyn Center Lioness Club the Brooklyn Peacemaker Center.
We were pleased to hear your recidivism rate is only
Brooklyn Center Lions Club six (6) percent, which of the cases you receive,
only six out of one hundred relapse into crime again.
Brooklyn Center Police Association
I am pleased to write a letter of support on behalf
*Brooklyn Center Rotary of your program. Under your program, first time
juvenile offenders are given a second chance. Each
Brooklyn Center School District #286 juvenile is given an assessment of their needs, and
decisions are made whether further intervention is
necessary, and whether the juvenile should be directed
Brooklyn Center women's Club to community agencies which can address those, needs.
We know that with your professional counsellors, those
No Suburban Kiwanis needs will be comprehensively and fairly addressed in
the best interests of the juvenile.
Marquette Brookdale Bank
If the juveniles complete the individual assessment
programs assigned to them, there will be no need for
them to go to Juvenile Court, and have such a mark on
their records.
We appreciate your commitment and assistance in the
process of diverting juveniles from the criminal
justice system, and your very low recidivism rate,
which has certainly reduced recurring crimes in
Brooklyn Center. This is really Crime Prevention.
Sincerely,
Donald R. Egnel1
• Vice President and Treasurer
•
i
•
•
May 25, 2000
Re: PEACEMAKER — Letter of Support from a Community Partner
To Whom It May Concern:
Brookdale has been a supporter of Peacemaker for over 4 years and has recognized the
value of this organization.
Through its unique diversionary program philosophy, of "Getting Back to the Basics" it
involves having our children accept and understand their actions and learn how to
become a productive citizen. Peacemaker's approachlphilosophy of the diversionary
program works! Their track record of success, has had a direct impact to our youth,
citizens and in our business community.
Brookdale being one of those beneficiaries. We are a regional shopping center with 70
mall shop stores and 5 department stores. We can attest the re -offend rate of the
participants of the Peacemaker is so low, that we view this program as truly a pay back
for our businesses and we will continue to support Peacemaker
If you have any questions or would like to discuss the Peacemaker program, please feel
free to call me at anytime.
SiV Paulson haron
General Manager
•
1 108 Brookdale Center . Brooklyn Center, MN 55430 . 612.5 66.3373 . fax 61 2.560.1 827
DSD
ASSETS PROTECT /ON
ryR+e:Ryy�� AtN' WN'MRYi%M%II:PYYO� �C/nL'h
[N'II IVI S
PNM' YWMIGYIVi... ii` INFIN4WfAMi]% 1• .W4tMhYlRiFMYwWQ.WVRM.:I!1NiM1^
HUDSONS
HARSHAU REL13S
Chris Warner, Brookdale Dayon's
Internal Ivestigator, Assets Protection
1100 Brookdale Center
Brooklyn Center, MN 55430
Brooklyn Pacemaker Center, Inc.
Suite 200 -D
5637 Brooklyn Boulevard
Brooklyn Center, MN 55429
To Whom It May Concern,
We were recently unable to attend your annual banquet; however, I wanted to take a
moment to personally congratulate and thank you for a continual job well done.
Peacemaker has proven to be a vital youth program for the community.
In dealing with first- offense juveniles, and offering an alternative to criminal prosecution,
Peacemaker has aided us as a retailer by expanding our choices as they pertain to
shoplifters. Dayton's is committed to the positive growth of the youth in our community.
Peacemaker exemplifies just that.. A positive growth.
On behalf of Todd Gregory, Assets Protection Manager, and the rest of us here at
Dayton's Brookdale, please find the enclosed check for $150.00. Thank you for your
support and dedication to all of us.
Sincerely,
Chris Warner
Assets Protection
Internal Revenue Service apartment of the Treasury
District Director
F 0 Box. A -3 1 290 DI-IN 22 -2
CHICF OY IL 60690 Exhibit
• Date: ,,rJUL 1 7 19V Employer Identification Number:
41- 1505177
Contact Person:
N. BRYSON
BROOKLYN PEACEMAKER CENTER INC Contact Telephone Number:
5136 LILAC DRIVE (312) 886 -1278
BROOKLYN CENTERS MN 55429 -0000
Our Letter Dated:
Dec 20 1935
Caveat Applies:
yes
Dear Applicant:
This modifies our letter of the above date in which we stated that you
would be treated as an organization which is not a private foundation until
the expiration of your advance ruling period.
Based on the information you submittedv we have determined that you are
not a private foundation within the meaning of section 509(x) of the Internal
Revenue Code because you are an organization.of the type described in section
509(a)(1) and 170(b)(1)(A)(vi). Your exempt status under Code section 501(c)(3)
is still in effect.
Grantors and'contri6utors may rely on this determination until the
Internal Revenue Service publishes notice to the contrary. However,.if you
lose your section 509(a)(1)* statust a grantor or contributor may not
re.1y on this determination if he or she. was in part responsible for. - or was
aware of the act or failure to act that resulted your-.loss of such status.
or acquired knowledge that the Internal Rev Service had given notice that
you would be removed from clasaifieation.as a section 509(a)(i)* organiza-
If the heading of this letter indicates that a caveat appliese the caveat
below or on the enclosure is an integral part of this letter.
Because this letter could help resolve any questions about your private
foundation statuse please keep it in you permanent records.
Letter 1050(DOfCG)
. ..........
STATE OF MINNESOTA
DEPARTMENT OF REVENUE
April 9, 1991
Brooklyn Peacemaker Center. Inc.
5637 Brooklyn Boulevard
Brooklyn Center, MN 55430
Name of Organization: Brooklyn Peacemaker Center. Inc.
In Re: Income Tax Exemption
Dear Applicant:
We have determined that the above organization. as presently organized and
conducted, is exempt from income tax under Minnesota Statutes, Section 290.05.
Any change in the organization or in its purpose or operations must be reported to
the Commissioner of Revenue. A copy of any annual report (Series 990) that is filed
with the Internal Revenue Service must be filed with the Department of Revenue
no later than ten (10) days after the date it is filed with the federal office.
If the Internal Revenue Service revokes, cancels or suspends the exempt status of
the organization, the organization must notify the Department of Revenue in
writing of the federal action within thirty (30) days after receipt of notice from the
Internal Revenue Service.
If you change the name of the organization, please notify us immediately.
For further info tion, you may contact me at the address shown below.
Michael G. Bublitz, Revenue Earn fn
Taxpayer Information Division
Technical Support Services Unit
Mail Station 4453
St. Paul, MN 55146 -4453
(612) 296 -0555
MGB:Pja:J
• IF -194
AN EQUAL OPPORTUNITY EMPLOYER
5637 Brooklyn Boulevard email: bpeacmkr @mtn.org
Brooklyn Center, MN 55429 (763) 535 -0995 (Fax) 535 -8975
`) Ce Exhibit F
C C � Ine.
3 / o Brookl ,,,,�c�'
101 11A ft.11d
ea aker`�
f� { �
BOARD OF DIRECTORS TERM/Committee BOARD OF DIRECTORS TERM/Committee
Mr. C Harris, President 12100 Mr. Tim Haroldson 12/02
RETAIL CRIME PREVENTION BROOKDALE MANAGEMENT
3541 Flag Avenue North All Committees 1108 Brookdale Center Program
New Hope, MN 55427 Brooklyn Center, MN 55430
(C) 382 -4004 (0) 560 -7122 (P) 899 -5049 (F) 560 -1827
Mr. David Norris, Vice President 12/02 Mr. Chad Lanners 12/00
NORWEST CARD SERVICES NORTHWEST YMCA
11236 Ironwood Court No. PR and Personnel 7601 42nd Avenue No. Program
Champlin, MN 55316 New Hope, MN 55427
(C) 790 -2965 (0) 535 -4800 (F) 535 -7005
Mr. Baylon Loosbrcck, Treasurer 12/02 Mr. Thomas Lockett 12/01
6341 Sumter Avenue No. 8009 Perry Avenue No.
Brooklyn Park, MN 55428 Finance and Personnel Brooklyn Park, MN 55443 Public Relations
(H/W) 533 -9676 (H)566 -7089 (C)718 -4647
Ms. Michelle Brighton, Secretary 12/02 Ms. Sherry Maddox 12/01
4309 Rhode Island Avenue No. #213 5711 Knox Avenue No.
ew Hope, MN 55428 Program Brooklyn Center, MN 55430 PR and Personnel
520 -8651 (H) 504 -9100 (H) 560 -8926 (Cell) 209 -8130 (F) 561 -1725
Ms. Melissa Brodin 12/02 Mr. Charles Nichols 12/99
SEARS, LOSS PREVENTION 4812 Lakeview Avenue
3007 Flag Avenue No. Brooklyn Center, MN 55429 Finance
New Hope, MN 55427 (H) 533 -8496 (F) 504 -9985
(0)572-3104 (H) 545 -1976 (C) 201 -7310
Mr. Dean Nyquist 12/00
Mr. Phil Cohen 12/00 ALTERNATIVE SOLUTIONS
5501 Humboldt Avenue No. 6300 Shingle Creek Parkway Suite 190
Brooklyn Center, MN 55430 Public Relations Brooklyn Center, MN 55430 Public Relations
(H) 560 -9265 (P) 643 -9941 (F) 560 -9028 (H) 561 -3953 (W) 549 -8952 (F) 549 -8953
Ms. Diane Confer 12/00 Dr. Duane Orn 12/01
ROTARY INTERNATIONAL NORTHPORT MEDICAL CENTER
11251 Red Fox Drive Program 5415 Brooklyn Boulevard Finance
Maple Grove, MN 55369 Brooklyn Center, MN 55429
(W) 553 -1604 (IT) 553 -1753 (H) 377 -7253 (W) 533 -8666 (F) 533 -8711
Rev. George Ellis 12/01 Mr. Jack Schubert 12/01
NEW LIFE COMMUNITY CHURCH THE 50'S GRILL
P. O. Box 22642 Program 5637 Brooklyn Boulevard Finance
obbinsdale, MN 55422 Brooklyn ,
Brookl Center MN 55429
NW) 588 -5159 (0) 531 -2439 or 560 -4947 (F) 533 -3183
STAFF: Case Managers: Marilyn Lutz (H) 784 -4589
Exec. Director: Pat Milton (H)424 -1099 (C)735 -3634 Kathy Sejvar (651) 766 -9555
Exhibit G
Brooklyn Peacemaker Center, Inc.
• Juvenile and Student Diversion Programs
Job Description:
CTJ TTVF DIRECTOR
Responsible to: Board of Directors
DUTIES AND RESPONSIBILITIES
RE: BOARD OF DIRECTORS
• Develop and recommend long and short -term goals.
• Prepare and implement the operational budget along with the Finance Committee.
• In conjunction with the Finance Committee, raise operational funds and subsidy funds through
Foundations and Grant writing.
• Strive to meet annual objectives set by the Board of Directors.
• Report program progress and performance.
• Attend Board and Executive Committee meetings as an ex- officio member and attend standing
committee meetings as requested.
• Prepare with consultation of the Board President, or committee chairperson, meeting agendas.
• Carry out Board policies and directives.
RE: STAFF /OFFICE
• Provide overall direction including the recruitment, hiring, discipline, and termination of staff,
including counselors (contract for services).
• Train and supervise staff in the performance of their duties.
• Evaluate performance of staff, at least annually.
• Develop and administer office procedures.
RE. PROGRAM
• Develop policy and procedures for the referral process from the first telephone call to the last closure
response; and update forms as necessary.
• Develop and implement evaluation systems for services being provided by the organization
in relation to specified goals and standards, in conjunction with the Program Committee.
• Hold quarterly educational meetings with Counselors, and field questions or address issues accordingly.
• Recommend modifications of existing programs.
• Recommend and/or provide input on proposed new programs.
• Assist Case Managers on files that require "Pro " decisions; interpretation of policy, g gram erpre po y, etc.
• Report at least annually to the Board regarding the status of the organization's goals.
• Maintain insurance coverage.
• Maintain reporting requirements from agencies that fund the program.
• Responsible for Volunteer Program. This includes development of policies and procedures;
expanding program to cover program needs; volunteer Newsletter, recruitment; training, etc.
• Develop additional resources for use by clients and include all information in a Referral Resource
Handbook.
• Work with Case Mangers/Volunteers to achieve Recidivism Study results /policies /maintenance of
statistics.
• Determine effectiveness of the programs' impact on the community.
Continued...
E — 4
Executive Director continued
FINANCE
• Prepare and implement the annual budget in conjunction with the finance committee.
• Develop grant proposals and other funding opportunities.
• Understand the rules and reporting requirements of all funding sources for the organization.
• In conjunction with the Finance Committee, raise operational funds through: Fundraising events
and activities; Private gifts (individual and corporate); Organizations such as service organizations,
and churches.
RE: PUBLIC RELATIONS
• Enhance the support network and increase the visibility of the organization by utilization of press
releases, news articles, presentation of the program to groups such as service organizations,
business groups, churches, etc. (in conjunction with the Public Relations Committee).
• Develop and maintain mailing lists for communication by newsletter, press releases, etc.
• In conjunction with the Public Relations Committee, develop additional referral sources such
as governmental units, churches, schools, and professionals for both professional services and
community service opportunities.
-RE: COMMUNITY INVOLVEMENT
• Represent the organization and present its goals to the community for the purposes of education
and public relations.
• Maintain involvement with the professional Social Service field, Development area, etc.
GENERAL
• Other duties that may be assigned by the Board of Directors or Executive Board.
•
Brooklyn Peacemaker Center, hic.
Juvenile and Student Diversion Programs
SF. MAN(TEP
esponsible to: Executive Director
DUTIES AND RESPONSIBILITIES
REFERRALS
• Responsible for the processing of each referral received, from the first telephone call to the last
closure response.
• Responsible for processing clients in a timely fashion (as per policies).
• Responsible for directing questions to the Executive Director as necessary.
• Responsible for notifying Executive Director if assistance is needed in processing files as per
their due date.
• Set up appropriate paperwork/file for counselor/volunteer Assessment Team.
CLIENT CALENDAR
• Responsible for maintaining client calendar. This includes making sure that volunteers and
counselors are scheduled for each Assessment Session; that appointments are confirmed and
preparatory paperwork has been mailed to the youth/family (this includes Social History,
Family Questionnaire, and Subsidy Application (when requested).
PROGRAM PROCESSING/FOLLOW- UP/REFERRALS
• Field incoming telephone calls /offer explanation of the program/assist with referrals as
directed by the counselors at Assessment Sessions (i.e. suggestions of names with telephone
numbers of agencies in the community where youth can complete Community Service hours.)
Follow -up on incoming calls as needed/appropriate.
• Maintain working relationships with local law enforcement agencies, Hennepin County
Attorney's Office, police liaisons, school administrators, etc.
• Make sure that files are being forwarded in a timely fashion to the appropriate administrators
of the cases; do follow -up with files as necessary/requested.
• Will direct questions/needs to Executive Director as appropriate, including recommended
changes of process and process forms.
• Keep Referral Resources Handbook current including community service opportunities.
• Work with Executive Director for Recidivism Study statistics/policies /results.
SUBSIDY APPLICATIONS
• Responsible for processing Subsidy Fund Requests for clients. Maintain Subsidy Fund financial
data on Word Processor.
• Make case subsidy decisions when requests fall within subsidy guidelines; and other cases
to board member that maintains financial records for the subsidy fund.
GENERAL
• Responsible for other duties that would be assigned by the Executive Director.
• Maintain general office needs (filing, typing, copying, mailing, etc.).
• Purchase office supplies on an "as needed" basis through Petty Cash.
• Maintain Petty Cash/Diagnostic fee records. Forward information to accountant as needed.
• Maintain records on volunteer hours donated (monthly); forward data to Executive Director.
• • Assist Executive Director in fielding, qualifying and training potential volunteer candidates.
Communicate volunteer ideas, requests and needs, as they Y ma arise, to the Executive Director.
• Attend community meetings or events as pertinent to current issues and/or for awareness of
individuals involved in the r
p ocess.
Exhibit H
Brooklyn Peacemaker Center, Inc.
4 e er 1999
i„ g rods n s ,v ,ve JUVENILE AND STUDENT DIVERSION STATISTICS
The following information is a detailed breakdown of the
juvenile and student referrals processed through Peacemaker in 1999:
Number of Cases Referred in 1999: 360 with 292 Tuvenile and 68 Student Referrals
(Avg. of 30 per month - 12.15% increase over 1998 and46% over 1997)
TUVENILE Referral Sources: 292
Hennepin County Attorney 71
Operation DeNovo 3
Parents /Other PD's 5
Court Ordered 2
Brooklyn Center Police Department % ofBCPD referrals 211
JC Penney Co. 61 28.9%
Target 52 24.6%
Mervyn's 29 13.7%
• Sears 20 9.5%
Kohl's 16 7.6%
Dayton's 13 6.2%
K -Mart 8 3.8%
Dollar Deals 4 1.9%
Within community 2 <1 /0
1 ea: Rainbow, Sam Goody, Maurice's 6 2.8%
Best Buy, Toys'R Us, Brookdale Mgmt.
STUDENT Referral Sources: 68
Brooklyn Center Police 23
Hennepin County Attorney 24
Operation De Novo 1
Schools 20
Champlin Park High School 5
Osseo High School 5
Brooklyn Center Jr /Sr High 5
Zanewood Elementary School 2
Crestview Elementary School 1
• Cooper High School 1
Armstrong High School 1
TOTAL CASES RECEIVED IN 1999:, 360
Total Number of Offqnsqa (some are duplicated): 64
juvenile/Student Total
• Shoplifting/Theft 261/1 262 72%
Fighting/ Disorderly Conduct 6/25 31 8.5%
Truancy 0/20 20 5.5%
Assault 8/9 17 4.7%
False info to PD/False Alarm 5/3 8 2.2%
Vandalism/Property Damage 4/2 6 1.6%
Trespassing 1/4 5 1.4%
Chemical Abuse 2/2 4 1.1%
Behavior/Altercations 0/3 3 .8%
Curfew/Lurking 2/0 2 .6%
Obstruction of Legal Process 2/0 2 .6%
Possession of Dangerous Weapon 1 / 1 2 .6%
Crisis Intervention 1/0 1 .3%
Violation of Probation Order 1/0 1 .3%
Client Information,: Gender: Male 201 55.8%
Female 159 44.2%
Ethnicity. African-American 171 47.5%
Asian 52 14.4%
• Bi-racial/Other 1 .3%
Caucasian 131 36.4%
Hispanic 4 1.1%
Native American 1 .3%
Age: Seven Years 2 .6%
Eight 1 .3%
Nine 6 1.7%
Ten 17 4.7%
Eleven 16 4.4%
Twelve 56 15.6%
Thirteen 66 18.3%
Fourteen 57 15.8%
Fifteen 54 15%
Sixteen 56 15.6%
Seventeen 29 8%
DemoeraDhics,: Brooklyn Center 93, 25.8%
Brooklyn Park 76 21.1%
Minneapolis 134 37.2%
• GV/ b/ s/NH 29 8.1%
West Hennepin Co. 10 2.8%
Anoka Co. 6 1.7%
All other areas 12 3.3%
Brooklyn Peacemaker Cente Page 2 1999 Annual Report
Tuvenile /Studer Total
Status of Cases:
Cases received in 1999 292/68 360
. Cases carried over from 1998 25/10 35
Total cases processed in 1999 317/78 395
Returned without Assessment 82/13 95
Reasons: % of returns
No Response 28/1 29 30.5%
Not Interested 20/9 29 30.5%
Appointments Not Kept 18/0 18 18.9%
Second Offense 7/2 9 9.5%
Unable to Locate 7/0 7 7.4%
Moved /Out of State 2/1 3 3.2%
Contracts developed 235/65 300 76%
Contract Completions 158/39 197 66%
In Process as of 12/31/98 51/14 65 22%
Returned as Incomplete /Noncompliant 26/12 38 12%
'Recidivism (reoffense rate):
Each month, surveys are conducted on juveniles who completed Peacemaker diversion
one year previously. The questions are for determining the effectiveness of the program,
no names are used. Additionally, the juvenile is asked, "On a scale of 1 (poor) to 10
W od) how effective was the program for you ?" Additional comments are also requested
noted. Although the survey is designed for the juvenile to answer, many times the
responses are from parents; and the surveyors are confident that the answers are honest,
or it is noted otherwise.
Tabulation of the 1999 survey shows 94% success with the recidivism rate at 6% (5 out of
80 reoffended). The 1998 recidivism rate was 5 %; the 1997 recidivism rate was 8 %; the
1996 recidivism rate was 10 %. The average recidivism ( reoffense) rate over 4 years: 7%
(the state average has been 13 %). Consistently, less than one in ten Peacemaker juveniles
will commit another crime. On the scale of 1 to 10, the program rated high marks with an
effectiveness rating of an average of 8.15, with comments such as "we're so grateful...,
worked well... very effective... big turnaround... wonderful... learned alot... really helped...
big impact on me ... learned a good lesson...I don't think about shoplifting anymore."
1999 Survey results details are as follows: Number of client completions in 1998: 207
Results of survey calls: Insufficient information to contact 20
Moved /wrong # or no phone 57
N/A or did not respond to messages (5 attempts) 50
Number of clients and /or parents contacted 80
Number of clients that did = reoffend 75
• Clients that did reoffend 5
Program effectiveness (scale of 1 to 10) 8.15
Brooklyn Peacemaker Center Page 3 1999 Annual Report
APPLICATION FOR CONTRACTUAL SERVICES
CITY OF BROOKLYN CENTER
(FOR NONPROFIT ORGANIZATION/PROGRAM/AGENCY)
•
Date Submitted: May 31, 2000
(Application must be received by June 1 for consideration as part of the budget for the
following year.)
Applicant Organization/Program/Agency Name: Five Cities Senior Transportation
Project
Address: City of Robbinsdale, 4100 Lakeview Avenue No.
City, State, Zip: Robbinsdale . MN 55422
Phone Number: 763 - 531 -1 278, Ex t _ 433
Contact Person: Rita DeBruyn
PROGRAM OVERVIEW
1. Generally describe the organization, including its mission, date established, services,
and goals.
•
See Contract.
2. Explain the areas of expertise of the organization, including a description of the range
of staff capability.
See Contract.
3. Describe the target group for services of the organization.
See Contract.
I
4. Describe how the organization is marketed, and to what geographical and
demographical areas.
See Contract.
5. Discuss the methodology employed in measuring the effectiveness of the
organization.
See Contract.
BUDGET
Current Budget Yr. Requested
Year -Actual Budget Year
DOLLAR AMOUNT REQUESTED FROM CITY $ 12.'722 $ 13 F 4 41
TOTAL ORGANIZATION BUDGET $ 99,338 $10 3, 8 3 6
CITY AMOUNT AS % OF TOTAL BUDGET 13% 13%
% OF TOTAL BUDGET FOR OVERHEAD AND 28% 2 8 %
ADMINISTRATION COSTS
6. List specific secured and anticipated sources of contributions available to the appli-
cant.
SECURED (S)
OR
ANTICIPATED (A)
SOURCE AMOUNT
City of Brooklyn Center: $13,441.00 A
City of Crystal: $13,441.00 A
City of Golden Valley: $13,441.00 A
City of New Hope: $13,441.00 A
City of Robbinsdale: $13,441.00 A
City of Robbinsdale In -kind
Contribution: $ 8,400.00 A
Senior Community Services
In Kind Contribution: $ 1,050.00 A
Rider Donations: $13,500.00 A
Title IIIB $ 6,500.00 A
Volunteer Time $ 7,180.00 A
7. List all other funding organizations explored and the outcome.
. See Contract.
8. List in -kind items requested from the City.
See Contract.
•
9. Describe use of all in -kind contributions, and include estimated value of each in -kind
contribution:
See Contract.
10. a. Describe use of volunteers.
See Contract
b. Describe how the use of volunteers affects or reduces your budget.
See Contract.
11. Describe any proposed use of funds to be received from the City of Brooklyn Center
to pay wages, salaries, or benefits of employees of your organization.
See Contract.
COMMUNITY NEED
12. Explain the community need for the proposed service.
See Contract.
13. Explain the community benefits including what you do for groups with special needs
in the proposed service (if applicable).
See Contract.
•
—3—
14. Describe how Brooklyn Center benefits from the services provided.
• See Contract.
15. a. Discuss possible alternative sources for those services available within the
community.
See Contract.
b. Describe why those alternative services are not fulfilling the current need.
See Contract.
16. State the total number of people from all communities who participate or
receive direct benefits, and describe how these numbers were determined.
PROJECTED TOTAL
TOTAL SERVED TO BE SERVED
LAST YEAR NEXT YEAR
• Non - duplicated Riders 653 673
One way Rides 12,418 12,790
17. a. State the numbers of residents from Brooklyn Center only who are served
and describe how these numbers were determined.
PROJECTED TOTAL
TOTAL SERVED TO BE SERVED
LAST YEAR • NEXT YEAR
Persons served: 95 98
One way Rides 2,640 2,720
b. What percent of the total residents served are from Brooklyn Center?
Non - duplicated riders: 15%
One way Rides: 21%
•
—4—
ORGANIZATION NEED
• 18. What would be the consequences to your organization of not receiving the amount
requested?
See Contract.
The following supporting documentation must accompany this application. If any item is
not enclosed, please explain why not.
1. Financial statement for the preceding fiscal year.
2. Proposed budget for the upcoming fiscal year.
3. Data (backup documentation) substantiating the need for this service in Brooklyn
Center.
4. Proof of nonprofit status.
5. List of current Board of Directors.
• Michael J. McCauley, City Manager, City of Brooklyn Center
Anne Norris, City Manager, City of Crystal
Dan Donahue, City Manager, City of New Hope
William Joynes, City Manager, City of Golden Valley
Dennis Kraft, City Manager, City of Robbinsdale
6. Job descriptions and resumes of key personnel.
7. Statistical or other data measuring effectiveness of the organization.
Signature Date
Title
i
-5-
Five Cities Senior Transportation
Final Financial Report 1999
A. B. C. D.
COST CATEGORIES TOTAL TITLE IIIB $ MATCH
Personnel (itemize)
Program Coordinator 13,436 13,436
Fringe Benefits Program
Coordinator 2,960 2,960
Office Clerk 5,411 5,411
Fringe Benefits Office Clerk 753 753
Office Support .7,200 7,200
Subtotal Personnel: 29 , 760 29,760
Travel (Staff mileage only) 898 8 9 8
Bui_ldin Space I , 000 1,000
Communications (telephone) 940 940
Printing /Supplies/Postage 1 805 8 0 5
ent/Depreciation
200 g 0 n
O (Itemize)
Contracted Bussing 44,730 18,709 26,021
Volunteer Appreciation 150 150
LMCIT Insurance 1,433 .1,433
Subtotal Other: 46,313 18 , 709 27,604
TOTAL EXPENDITURES 22-916 18.,709 64,207
PASSENGER DONATIONS (subtract) 12,209
TITLE IIIB (Total IIIB Expenditure - Donations)
6,500
•
2001 TOTAL Program Expenses
AGCY NAME Five Cities Senior Transno.rtation Project
A. B. C. D.
COST CATEGORIES TOTAL TITLE 1116 $ MATCH
Personnel (Itemize)
Program Coordinator 14,276 14,276
Fringe Benefits 3,141 3,141
Office Clerk 6,817 6,817
Office Support (Robbinsdale -in- 8,400 8,400
Kind)
Volunteer Time (Dollar Value only) 7,180 7,180
i
S btotal Personnel: 39,814 39,814
vel (SCS in kind) 1 1 050 1,050
Building Space 1 ri n I n n
Communications tele hone)
( P l ; On,Ct 1.000
Printing/Supplies/Postage * 5.413 5.413
Equipment/Depreciation 200 200
Other. (Itemize)
LMCIT Insurance' 2,500 2,500
Contracted Bussing 52,409 20,000 32,409
Volunteer Recognition 250 250
Subtotal Other: 55.159 gn nnn 35 .,159
I TAL EXPENDITURES X0 3 8 20,000 83,836
SENGER DONATIONS (subtract) 13.500
TITLE IIIB (Total IIIB Expenditures - Donations) 6 Son
*Postage $2,723
Printing 2,340
RlInr,l ; Ac 14 5n
FIVE CITIES TRANSPORTATION PROJECT
1999 RIDER SUMMARY
City One Persons Served New Persons Hours
Riders Served
Robbinsdale 3,096 131 35 311
Crystal /New Hope 3,060 204 80 453
Golden Valley 1,792 165 62 330
Brooklyn Center 1,558 68 30 355
Home: Robbinsdale 878 36 7
Home: Crystal 444 11 3
Home: Brooklyn Center 1,082 27 4
Home: Golden Vallev 276 8 3
Home: New Hove 232 3 1
Total - 12,418 653 225 1,449
ANNUAL COMPARISON
1999 1998 1997 '1*9*96 1995 1994
PERSONS SERVED 653 657 696 662 793 785
ONE -WAY TRIPS 12,418 •12,578 13',146 12.,628, 12,252 11,986
th
Hennepin
Mediation
Program Inc. May 25, 2000
Jane A. Chambers, Assistant City Manager /HR Director
City of Brooklyn Center
6301 Shingle Creek Parkway
Brooklyn Center MN 55430 -2199
Dear Ms. Chambers,
Enclosed is our application for Brooklyn Center city funding.
We ask that it be given serious consideration. We provide a
much needed service for the city.
When we first began in 1983, mediation was an almost
unknown entity. We were pioneers in offering a peaceful
solution in a wide variety of disputes and in preventing relatively
minor incidents from escalating to violence.
. Today, mediation is being used more and more in awide
variety of disputes at all levels of government and in the public
and private arena. This year we celebrated the completion of our
• 17th year of service to the city. In all that time, we have never
asked for an increase in funding. We believe that increases
in budget should be covered by other than city funds. We do,
however, need modest city funding as a base of support.
We can do more for the city and would welcome the
opportunity to speak briefly at a city staff meeting about our
services and what cases would be appropriate for mediation. We
do this with the Brooklyn Center Police Department.
Thank you for considering this application. If you have any
questions or concerns, please call.
Sincerely, `, u
Veronica V. (Bonnie) Lukes
Executive Director
•
3300 County Road 10 • Suite 212 • Brooklyn Center MN 55429 • (763) 561 -0033 • Fax (763) 561 -0266
APPLICATION FOR CONTRACTUAL SERVICES
CITY OF BROOKLYN CENTER
FOR NONPROFIT
( ORGANIZATION /PROGRAM AGENCY
Date Submitted: May 2 5, 200
(Application must be received by June 1 for consideration as part of the budget for the following
year.)
Applicant Organization /Program /Agency Name:: North Hennepin Mediation Program
Address: 3300 County Road 10 fiiite ,919
City, State, Zip: Brooklyn Center MN 55429
Phone Number: 763 561 -003
Contact Person: Veronica V_ (Bonn*) ik
PROGRAM OVERVIEW
1. Generally describe the organization, including its mission, date established, services, and
goals.
North Hennepin Mediation Program Inc. (NHMP) is a nonprofit community based dispute resolution
program, that was established in 1983. We are the only state certified mediation program in
the area and were first certified in 1989. The mission of NHMP is to provide mediation services
for residents of north Hennepin County. The goals of NHMP are: a) to provide a means to manage conflict
b) to enhance and supplement the area legal system c) to educate the public about mediation and NHMP
as a community resource and d) to promote mediation as an acceptable approach to problem solving.
2. Explain the areas of expertise of the organization, including a description of the range of
staff capability.
NHMP handles a variety of disputes including: Agencies /Citizens, Builders /Homeowners,
Businesses /Consumers, Post Relationship, Family Members, Friends, Juveniles, Landlord/Tenants,
Litigants, Neighbors, Victim /Offenders, Employer /Employee and Employee /Employee. We mediate in
Hennepin County Conciliation and Housing Courts, for Family & Juvenile Court and for the Minnesota
Department of Human Rights. The only cases we do not handle are divorce, child custody, abuse and
cases where violence exceeds 5th degree assault. We facilitate large group discussion and disputes for
cities and agencies. We also give Conflict Resolution classes for businesses, schools and other entities.
The Executive Director has been a mediator since 1983, an arbitrator since 1997 and ED since
1986. She has a degree in English, Speech and Secondary Education. In 1994, she completed her mini
MBA in nonprofit management. In 1997, she completed Harvard's Advanced Leadership Training in
Violence Prevention. The Case Manager has been a mediator since 1992. She has a degree in
Psychology. -She completed a Development Course for nonprofits and worked with the Board to
implement some of the things she learned. In 1998, she completed the Leadership Training course
sponsored by the Brooklyn Center Chamber of Commerce and others. The Community Liaison joined our
staff in 1998 after retiring from teaching at Brooklyn Center High School. She has mediated for us since
1987. Our program is registered on the MN State Court Neutral Mediator roster and the Family roster.
3. Describe the target group for services of the organization.
The target group for NHMP's services is anyone who lives or works in the north Hennepin area and is
involved in a dispute. Our services are available to all regardless of ethnic background, age, religion,
income or sexual orientation. We have mediated disputes among all age groups from six year olds
• through senior citizens. Our demographic statistics attest to the fact that we serve people of diverse
ethnic backgrounds and all income levels.
—1—
4. Describe how the organization is marketed, and to what geographical and demographical
• areas. NHMP services are marketed to the north and northwest areas of Hennepin County. Our
marketing efforts take many forms. We keep in close contact with our referral sources including police, .
city staff, schools, Operation de Novo, lawyers, courts and community agencies. We give presentations
to a wide audience and keep referrals sources informed about the outcome of cases. We publish articles
in local newspapers and newsletters. Our posters and brochures are displayed in public places, including
Brooklyn Center Family Resource Center and the library and vie advertise in the yellow pages. We have
booths at various events. We have spoken to schools, at Point Northwest, in Hennepin County Probate
Court, Bench and Bar meetings, GAP Runaway Program, Senior Leadership Forum and the local
Leadership Program. We constantly work on letting people know about the benefits of mediation and the
use of NHMP as a resource for solving problems.
5. Discuss the methodology employed in measuring the effectiveness of the organization.
In accordance with state guidelines, we keep statistics regarding the outcome of mediations. We also
make follow up calls to clients to determine compliance with mediated settlements. In 1999, 86% of
mediated cases resulted in a Settlement Agreement. There was compliance in 95% of those cases. Co-
mediators evaluate one another to make sure that the highest standards of mediation excellence prevail
in our program. Finally, before closing a case, we survey disputants to evaluate our services. The
satisfaction rate is consistently high.
BUDGET
Current Budget Yr. Requested
Year -- Actual Budget Year
DOLLAR AMOUNT REQUESTED FROM CITY $ 4.000 On $ 4.000.00
TOTAL ORGANIZATION BUDGET $ 133.272.00 $135.847.00
i CITY AMOUNT AS % OF BUDGET $ ` 3 s % $ 2.9 %
% OF TOTAL BUDGET FOR OVERHEAD
AND ADMINISTRATION COSTS $ __ 125* % $ 14.2* O/
*(As determined by the MN Charities Division of the Attorney General's Office.)
6. List specific secured and anticipated sources of contributions available to the applicant.
SECURED (S)
OR
SOURCF AMOUNT ANTICIPATED (A)
State of Minnesota $54,000.00 1/2S 1/2A
Hennepin County 23,000.00 1/2S 1/2A
Municipalities 15,700.00 A
Foundations 22,000.00 3/4 S 1/4A
Board of Directors 4,997.00 A
Training & Fees for Service 4,000.00 A
Organizations 6,500.00 1/2S 1/2A
Interest 650.00 A
7. List all other funding organizations explored and the outcome.
In addition to reapplying to past funding sources, we are constantly on the lookout for new sources of
funding. Because of federal cutbacks, more organizations are applying for limited funds. We are trying to
generate income by presentations on conflict Resolution to various groups. We are looking at a fee for
service in specific areas i.e. business. We currently charge for post divorce cases. We are looking at
new ways to raise funds on an ongoing basis. We constantly seek diversity in funding.
-2—
8. List in -kind items requested from the City.
Space for holding mediator training sessions.
9. Describe use of all in -kind contributions, and include estimated value of each in -kind
contribution.
Annual Audit $3000.00 Mailings etc. $300.00
Graphic Artist 1000.00 Supplies & a painting 400.00
Photography 200.00 Financial Reporting 3000.00
10. a. Describe use of volunteers.
Volunteers continue to be the backbone of our organization. We currently have 43
mediators and 9 board members. In addition, volunteers staff our development, finance,
nominating and planning committees. In 1999, these volunteers contributed over 6500 hours
to the program. Mediations alone valued at $125 per hour equal over $175,000. Volunteer
time exceeds staff time. 16 of our mediators have been with us 5 or more years.
b. Describe how the use of volunteers affects or reduces your budget.
Private mediators charge a substantial fee for their services. If we had to pay mediators to
serve our clients, our budget would more than double. Paying for in -kind contributions, now
being done byvolunteers, would in itself add $7,900 to our budget. Because of all the work
done by volunteers, we are able to manage with on one full -time and two part-time paid staff.
11. Describe any proposed use of funds to be received from the City of Brooklyn Center to pay
wages, salaries, or benefits of employees of your organization.
We request permission to use some of the money for Program Manager and other staff time
dealing directly with clients, i.e. intake, education, setting up the mediation and followup.
COMMUNITY NEED
12. Explain the community need for the proposed service.
Wherever there are people, there is conflict. It is an inevitable fact of life. Because of the
escalation of violence in our society, it is now, more than ever, necessary to offer people a
peaceful way of settling disputes. Learning to deal with conflict in a constructive way is an art
that can be learned and applied to a variety of situations. Mediation empowers people to
resolve their own disputes and gives them tools and options for handling future disputes.
NHMP provides the mechanism for settling problems before they escalate to the need for
police, city or court intervention. The community needs away to help people handle their own
disputes in order to free city and police personnel to handle matters that need their particular
expertise. NHMP provides that way.
13. Explain the community benefits including what you do for groups with special needs in the
proposed service (if applicable).
When people are able to settle disputes without violence, the whole community benefits.
The disputants gain a sense of self worth from being able to resolve a problem, and in terms
acceptable to them. The community gains when disputes are settled before they become a
major and potentially violent situation.
Since our services have no barriers to its use, we have accommodated differently abled
clients and parties involved in large group disputes. We have had interpreters for hearing
impaired disputants and also for people who speak another language. We have actively
• recruited minority mediators and our office is handicapped accessible.
-3—
14. Describe how Brooklyn Center benefits from the services provided.
• As explained in number 12, Brooklyn Center benefits when its residents have a speedy, efficient
means to resolve conflicts. Mediation works well in a variety of cases that affect the well being of
Brooklyn Center residents. Whether it's a Human Rights case, a neighborhood case, a landlord /tenant
case or a victim /offender case, if relationships can be preserved while at the time stopping disruptive
behavior, both residents and the city benefit.
15. a. Discuss possible alternative sources for those services available within the community.
We are the only community based, state certified, nonprofit organization offering mediation services to
the community. The only alternative available to residents seeking mediation are for fee services. These
private practices lack the diversity of mediators and the 17 years of successful experience that we have.
They also lack consistent monitoring of mediators that assures high quality mediation services.
b. Describe why those alternative services are not fulfilling the current needs.
The majority of our clients cannot afford a fee. Our no cost to client services eliminates a
big stumbling block to trying mediation. Because we have 43 mediators, we can match
mediators to client needs, i.e. a parent, teacher or counselor would be best in tune with the needs
of juveniles, while a business person could best meet the needs in a business case. Because we use the
co- mediator model, we can supply mediators that meet the needs of both sides in a dispute, i.e.
male /female, detail oriented mediators match with "feeling" peop!e etc. Private mediation services lack
this diversity.
Because we have been in the community since 1983,we have developed a rapport with state,
county and city entities. Our integrity is well known throughout the area. We have developed
a varied and consistent source for referrals and are immediately thought of whenanewservice
is needed, i.e. a place where people who have a restraining order against them, can pick up needed items.
The service was requested by a judge and a city attorney who were familiar with our program. Our
reputation brings in new sources of referrals on a regular basis.
i 16. State the total numbers of people from all communities who participate or receive direct
benefits, and describe how these numbers were determined.
PROJECTED TOTAL
TOTAL SERVED TO BE SERVED
LAST YEAR NEXT YEAR
over6000 over6000
The total number of people served in 1999 comes directly from our state required statistics
and includes not only those who mediated, but also those who called for information and /or
referral to appropriate agencies, and various presentations. We arrived o n the total for next year
based on the cases opened so far in 2000.
17. a. State the number of residents from Brooklyn Center only who are served, and
describe howthese numbers were determined.
PROJECTED TOTAL
TOTAL SERVED TO BE SERVED
LAST YEAR NEXT YEAR
305 325
In 1999, 224 Brooklyn Center residents were served through an actual mediation. The rest were served
through information referrals, informational booths, adults and juveniles on probation classes and
presentations to organizations. The projected number is based upon past experience and trends in
mediation.
. b. What percent of the total residents served are from Brooklyn Center?
In 1999, 5.1 % of our cases involved Brooklyn Center residents. That number could be substantially
increased as we add new services and by increased referrals from the city.
=4-
ORGANIZATION NEED
• 17. What would be the consequences to our organization of not receiving the amount
q Y 9 9
requested ?
Because we have always sought a wide base of funding, we would continue to operate.
Certain things however would occur. 1. Staff time would have to be spent replacing these
funds to the determent of direct service to disputants. 2. We would have to cut back on
outreach efforts to Brooklyn Center residents. 3. The board would consider charging a fee for
service for clients, which interferes with angry people's willingness to mediate. 4. Brooklyn
Center would no longer receive a report of our activities. 5. Staff would have to resign from the
Brooklyn Center Resource Center Advisory Board and the Family Services Collaborative
Commission.
The following supporting documentation must accompany this application. If any item is not
enclosed, please explain why not.
1. Financial statement for the preceding fiscal year.
• 2. Proposed budget for the upcoming fiscal year.
3. Date (backup documentation) substantiating the need for this service in Brooklyn Center.
4. Proof of nonprofit status.
5. List of current Board of Directors.
6. Job descriptions and resumes of key personnel.
7. Statistical or other data measuring effectiveness of the organization.
%.Qr-js) 5/25/00
Signature Date
Executive Director
Title
-5-
NORTH HENNEPIN MEDIATION PROGRAM INC. TREASURER'S REPORT Appendix 1
. ANNUAL STATEMENT OF INCOME AND EXPENSES
January 1, 1999 through December 31, 1999
Total Cash on Hand December 31, 1998 $43,006.92
Less Deferred Income $11,393.23
Carryover $31,613.69
TOTAL 1999 CASH RECEIPTS
MN /Community Mediation $23,901.25
MN /Victim Offender $19,512.31
MN Juvenile Justice $10,070.00
.Hennepin County $22,833.34
Cities $15,750.00
Interest $528.40
Fees for Service & Training $1,880.00
Foundations $31,500.00
Organizations $3,585.89
Board of Directors $85.00
Total 1999 Receipts including deferred income $129,646.19
TOTAL CASH ON HAND BEFORE DISBURSEMENTS $161,259.88
TOTAL 1999 CASH DISBURSEMENTS
Executive Director $30,888.00
Program Manager $31,448.00
Community Liaison $18,574.40
Payroll Taxes $5,806.29
Health Insurance $3,431.24
Staff Mileage $794.44
Staff Development $650.00
Rent $11,124.13
Phone $2,407.10
Training $1,337.57
Supplies $872.77
Postage $1,202.72
Printing /Photocopy, $504.78
Equipment $640.03
Marketing $56.09
Insurance $415.00
Technical Assistance $0.00
Volunteer Appreciation $891.81
Miscellaneous $216.09
DISBURSEMENTS TOTAL $111,260.46
END OF YEAR BALANCE CASH ON HAND $49,999.42
Liabilities $0.00
• Deferred Income $15,033.82
Actual '99 Income $114,612.37
Appendix 2
North Hennepin Mediation Program Inc.
Community Dispute Resolution Grant
PROJECTED BUDGET FOR 1/1/01 THROUGH 12/31/01
i
Budgeted
INCOME
MN /Community Mediation $25,000.00
MN/ Crime Victim Services $10,000.00
MN /Restorative Justice $14,000.00
Hennepin County $25,000.00
Cities $15,700.00
Interest $650.00
Fees for Service & Training $4,000.00
Foundations $22,000.00
Organizations $9,500.00
Board of Directors $9,997.00
RECEIPTS TOTAL $135,847.00
EXPENSES Budgeted
Executive Director $33,600.00
Program Manager $33,500.00
Community Liaison $20,475.00
Health Insurance $7,200.00
Payroll Taxes $8,500.00
Staff Mileage $1,250.00
Staff Development $1,250.00
Rent $14,000.00
Phone $2,350.00
Training $1,250.00
Supplies $1,200.00
Postage $1,700.00
Printing /Photocopy $1,600.00
Equipment $2,500.00
Marketing $650.00
Insurance $450.00
Technical Assistance $800.00
Volunteer Appreciation $1,500.00
Miscellaneous $2,072.00
EXPENSES $135,847.00
e
Appendix 3
• STATE OF MINNESOTA
DISTRICT COURT OF MINNESOTA �.•�t�;�. -:;.�
FOURTH JUDICIAL DISTRICT
LAURIE
DISTRICT COURT ADMINISTRATION ..
12TH FLOOR COURTS TOWER
HENNEPIN COUNTY GOVERNMENT CENTER A Q
MINNEAPOLIS, MINNESOTA 55487-0421
(612) 348 -5017 N � E 5
FAX(612)348 -2131
May 12, 2000
Ms. Judy Rehak
Administrative Services Director
Minnesota Judicial Center
25 Constitution Avenue
St. Paul, MN 55155 -6102
RE: North Hennepin Mediation Program, Inc.
I am writing this letter in support of the North Hennepin Mediation Program, Inc. They have mediated
• Housing Court matters in Hennepin County over the last 10 years. Their mediators are professional,
experienced and reliable. They are a tremendous help to the courts and litigants in terms of saving judicial
resources and resolving difficult issues.
North Hennepin - has been providing mediation services for Hennepin County in several areas. In addition
they have successfully mediated Conciliation Court cases in our Brooklyn Center division for the past
several years. Their success in Brooklyn Center was used to help develop the Mandatory Mediation
Y P p rY
Program am currently bei used in
g y g Conciliation Court. Based upon an order from the Minnesota Supreme
Court, the Mandatory Mediation Program was implemented in Hennepin County in May of 1999, and
North Hennepin has been an integral part of its success. North Hennepin is currently providing up to two
mediators per day, two days per week for this program. They have shown a willingness to work with the
courts and have been flexible to our needs and professional in every way. They are very reliable and set a
wonderful example for other mediation programs.
It has been my pleasure to work with Bonnie Lukes and the mediators of North Hennepin Mediation and I
look forward to a continued working relationship with them in the future.
Sincere
aur>e Kusek
Administrative Supervisor
Fourth Judicial District.
J1 ' d �d101
C • SHERNWX H. OTTO
ity Q f Chief of Police
Md Grove
9401 Fernbrook Jane, P.J. Box 1180, Maple Grovt, XN 55311 -6180 612 - 494.6100
POLICE DEPARTMENT
Thursday, May 11, 2000
Ms. Judith Rehak
Minnesota Supreme Court
135 E Minnesota Judicial Center
25 Constitution Ave
St. Paul MN 55155
Dear Ms. Rehak,
I am writing on behalf of North Hennepin Mediation and how we in the CITY OF MAPLE
GROVE utilize their services.
In policing, we find ieople in neighborhood disputes that are angry and want to pursue
matters through the courts. Often these people are dealing with a multitude of issues other
than the one they are complaining about. Even if their problem is resolved legally, their
problems are not resolved and our officers continue to get calls to their neighborhood.
Our city has used North Hennepin Mediation service and has found them to be invaluable
in resolving conflicts and keeping matters out of the legal system. Other areas that our city
uses them is in contractor disputes, renter disputes, and property line disputes.
Any support you can give them would be very much appreciated.
Thank you for your time.
Sincerely,
+tu � ,
Paul R. Berndt
Captain of Services
Maple Grove Police Department
Cc; North Hennepin Mediation
"Serving Today, Shaping Tomorrow"
AN EQUAL OPPORTUNITY EMPLOYER
O January 12, 2000
Mr. Earl F. _
RE:
o --
Hearin;, January 12, 2000
Dear Mr. '
It was a pleasure meeting and working with you today at the hearing involving Julia
Steven and my clients Heidi and Howard
The and I thank you for your time and assistance in reaching a resolution of this
claim. Your professionalism and special expertise regarding wells was greatly appreciated.
Thank you.
• Sincerely,
Steven M.
SMH/
•
N •t T" '.::!
7
North Hennepin
LEADERSHip ACADEMY
7411 85th Avenue North Brooklyn Park MN 55445-2299 612-424-0888 FAX: 612-424-0889
March 26, 2000
Bonnie Lukas
North Hennepin Mediation Program Inc.
3300 County Road 10, Suite 212
Brooklyn Center MN 55429 -
Dear Bonnie
On behalf of the Academy and class members, thank you for your presentation on your
program at our Legal. and Government Day on March 9 at Champlin- City Hall. Mediation
and conflict resolution 'are needed services for all sectors of' our communities. North
*Hennepin is a somewhat hidden-jewel in the midst of our communities...
We know that, from the evaluation at the end of the day, many of the class members
were not aware of North Hennepin Mediation I and. the services p ' id
rov ed. The members
�. apprpcia ted the time and" information you shared with them. -
Again, thank you*.
Sincerely
Joan Molenaar
North Hennepin Leadership Academy Cabinet Member
A leadership development program sponsored by Brooklyn Community Chamber of Commerce,
North Hennepin Chamber of Commerce, and North Hennepin Community College.
0T 20' Pnst-(-�ncitm-r
` Appendix '
�
� ----~
In Revenue Service Department of the Treasury
� District Director '
P O B()X A-3290 OPN 22-2
CH{CAGO7 IL 606Y0
0a�e�
MAR 2 8 h]o' Emy!oyer Ideotificativn Number:
� 41-14240�?
' Contact Person:
NkS. Y. klLEY '
NOr'�'TH K!"NNEPIN hEDIATIDH PROJECT Contart Telephone Nxmw-pr:
FOUNDED IN BROOKLYN CENTER INC (3�2) 886-7�31
'
3300 CO\U0TY 801 1O SUITE 212
8R�DKLyH CENTER, MH 55429
Our Lettaer Dated:
Dec. 35 1Y84 '
Addpnd-Lm Ayp|ias�
No
� D�or Aop|icont:
�
Th{s modifies oxr |et�er o� the above dal �n which xe stot�d that you
would be treated as an organization which is not a private foun��t uoti|
the expiration of your advance ru|ing period. '
-~ Your exempt status under section 501 (a) of the Internal Re,-E-nue Code as an
organization described in section 501((:)(3) is sti|| in effect' L'ase-d ox the
iof�rmation you submitted, we have d'termini-d that you are not a privat�
{c-onJution xith|n the- weaning of section 509(a) of the code because you are an .
organization of the type described in section [1) and 170(b) U) (A '
�
Grantors and contributors may re|y on this dete'rmioation un{�ss the
�
Internal pub|ishes nutice to the contrary' if yo«
�
lose your section (1) status, a grantor or cuntrihutor may not rely on
� this determination if he or she uos [n port res|ons;b|e for, or eas aeare
the act or failure to act, or th* substantial or material changer on the part »f
the oryanization that resul ted in your |oss of such status, or if he or she
acq«ired knov|edye that the Interoai Revenue had given notice tk�t YOU
u-:-«1d no <onyer be c|ass(f lerd as a section 509(a)(1) organization'
If we- have indicated in the h�adiog of this |etter that an addend«y
app|ies, the acid eodum enclosed is an integral part of this
�ecaus* this iett�r could he{p resolve any questions ahout your pr te
fovndutioo status, pieose keep it in your permanent re-cord
. . .
If you have any questions, p\ease contact the person *h�s* n:me «nd
telephone number are s!vzxn above'
��� Sincere(y yours,
^ /LJ
r". S.
Appendix 5
v orth 4
Hennepin
Mediation
Program Inc.
NORTH HENNEPIN MEDIATION PROGRAM INC.
BOARD OF DIRECTORS
1999 -2000
PRESIDENT Pam Boettcher
Customer Service Manager, Sedgwick CMS Inc.
VICE PRESIDENT Phil Carruthers
State Representative, Attorney
• SECRETARY Denise Brown
Former Juvenile Probation Officer, Henn. County Court Services
TREASURER John M. Miller
Controller, Accent Signage Systems
Capt. Paul Berndt
Captain, Maple Grove Police Department
Bob Kuebelbeck
Architect, Setter Leach & Lindstrom Inc.
Leonard Lindquist
Mediator, Arbitrator
Judith Mason
Attorney, Emphasis in Family Law
Joan Molenaar
Champlin City Council Member, Community Activist, Volunteer
• 8/99
, ) , )nn /`... ...... fl,. -. .n - � — n.n n - - - I.I. — \ .nl --- 111 n1 -r. n— r_.. .n. 11 -- nncc
APPendix 6 -
JOB DESCRIPTION
Title: Executive Director
Reports to: Board of Directors
1. Manage the operations, services and staff of North Hennepin Mediation Program Inc. (NHMP).
2. Coordinate and attend the Board of Director's meetings. Keep board informed of all program activities
via a written staff report.
3. Coordinate financial affairs of NHMP, including payment of bills, payroll, deposits and monthly reports.
Prepare documents needed for the auditor, including year's end Financial Report of income and
Expenses. Submit information to Treasurer for quarterly 941, SWT and UC Fund reports. Provide
Treasurer with information needed for the yearly 990 report. Submit yearly report to maintain our
Minnesota Charitable Registration designation.
4. Develop, maintain and implement fund raising programs including, but not limited to city, county and
state funding, foundation, corporate and business funding, individual donations and service organization
donations. Write requests for payment in a timely manner. Prepare monthly, quarterly, six month and
yearly reports as requested by funders.
5. Maintain and service the visibility of NHMP in the community.
6. Recruit, interview, train and evaluate new mediators. Provide ongoing training for all volunteers.
• Monitor and evaluate all volunteers.
7. Hire, train and manage staff including, but not limited to, Community Liaison, Program Manager, intems
and other office volunteers. Conduct weekly staff meetings.
8. Write and edit by- monthly newsletter to keep volunteers informed of NHMP business.
9. Attend all Board Committee meetings.
10. Develop new program areas.
11. Other duties as directed by the Board of Directors.
Signatures: Date:
President
Executive Director
. Employee
3/98
VERONICA V. (BONNIE) LUKES
3300 62ND AVE. NO.
BROOKLYN CENTER MN 55429
(W) 561 -0033 (H) 561 -2097
WORK
EXPERIENCE: North Hennepin Mediation Program Inc.
1994- Present. Mediator Lawyers Professional Responsibility.
1996- Present. Mediaor MN Human Rights Department.
1987- Present. Executive Director. Training seminars. Fundraising.
Outreach. Management of operations, services and staff. Recruitment
and training of volunteer mediators.
1986 -1987. Program Services Manager.
1983 -1986. Mediator. Case Developer. Editorof Program
newsletter.
Previous Employment
Wrote, directed and did voice -over for closed circuit
educational television.
Senior High English and Speech teacher.
Community education teacher.
INTERPERSONAL Ability to inspire immediate confidence in others. Work
SKILLS: well with various age groups. Extremely well organized.
• Can think on my feet. Fluent speaker. Work well both
independently and with others. Mature. Sense of humor.
Flexible. Enthusiastic.
VOLUNTEER: M ember Citizens Advisory Group for Brooklyn Boulevard
study.
Fiscal Agent for Project Peace domestic abuse program.
Community Mediator, 1983- Present.
Curriculum Advisory Committee for United Way
Boardwalk series.
Fiscal Aa ne t for for Brooklyn Center After School Enrichment Program.
Women's Health Initiative 10 year federal study.
EDUCATION: Harvard Advanced Leadership Training in Violence Prevention. 1997.
Mini MBA in Nonprofit Management 1994, University of
St. Thomas.
Bachelor of Arts in English, Speech, Education and
Philosophy. College of St. Catherine.
Two Years Post Graduate Work in creative writing.
Adult Education courses and seminars in various disciplines
including: IDS Leadership Training, Conflict Management
Skills For women, Computer, Mediation Seminar - University
of Minnesota, Financial Management, Supervisor and
Management Skills, Public Speaking and Self Hypnosis for
Self Improvement.
. REFERENCES: Available upon request.
APPendi,x 6
M JOB DESCRIPTION
rth
ennepin Title: Program Manager
Mediation
Program Inc. Reports to: Executive Director
1 . Case Development: Screen incoming referrals and determine if the situation falls within our
guidelines. Explain the mediation process to clients and encourage the use of mediation. Process
mediation cases including: intake, appropriate paperwork, assigning of mediators, .followup work and
survey. Keep accurate records of all cases. Streamline paperwork to meet current needs.
2 . Supervision: Train and supervise Community Liaison in case development. Monitor work load
given to Community Liaison.
3. Statistics: Maintain data base. Compute monthly, quarterly, six month and yearly statistics and
input into the computer. Compile statistics to meet the reporting requirements of the various agencies
and funders we work with. Keep separate records of conciliation and housing court statistics.
4. Mediators: Keep records of mediator schedules, preferences of case types, vacations, leaves of
absence, address or phone number changes, and schedule them for mediations as appropriate. Develop
reference materials for their use when a need is determined to ensure mediators' professionalism.
5. Grant Writing and Fund Raising. Assist with grant writing and fund raising as needed and time
allows.
•
6. Training: Give segments of the initial training for new mediators. Help determine needs for ongoing
training for experienced mediators, and give segments of the ongoing training. Revise training manual
and write role plays for the trainings, as needed.
7. Literary Assistance: Identify problem areas and write articles for inclusion in The Mediator.
Proofread documents for content and clarification of ideas.
8 . Referral Agents: As the contact person, attend meetings for Operation de Novo Inc. and the
Builders Association of the Twin Cities. Address issues as they come up with the referrals sources.
9 . Research: Outreach and marketing. Create flyers and other materials to send to current referral
sources to help them understand the broad range of services NHMP provides.
10. Other: Perform additional duties as directed by the Executive Director.
Signatures: Date:
President
Executive Director
• ee Em to
P Y
3/98
3300 County %ad 10 • Suite 212 • Brccklyn Center. MN 55 -429 • ;612) 561 -0033 • Fax (612) 561 -0266
i
• JEANNE M. LUKES
210 Christenson Way
Fridley 124 - 55432-
PROFESSIONAL OBJECTIVE
Opportunity to work with elicnts one on one in a conflict situation.
EDUCATION
Augsburg College, Mirnneaoolis, N {Larresota
September 1988 - May 1992
Major- Psychology: Minor - English
G.P.A. 3 .55/4.0
Honors
Graduated Cun Laude: Dean's List- four semesters: 1 1 3i Chi Honor Society
RELATED EXPERIENCE
bfinncsota Undcrgraduate Psychology Conk
Presented two original research projccs.
Internship at Mt nnesota Coalition for Battered Women- Research Assistant/Advocate
Creatcd and adrninistcmd surycy for Stalc of Minnesota resource dircciory-
• Developed infon ation p'a.ckd and updated fact shc: t-
At-tcndcd training for Minnesota Women P,1,chologists.
Attcndcd two day training with cmph2sis on worl-dng with divc -se cultures.
Volunteer Community Service work.
Studied in England, Ireland, and New Zealand, McmbC of P, fchology Club, American
Psychology Association Stadcnt Afnliatc.
North Hennepin Mediation Project - Volunteer Community Mediator
Co- mediatc disputes such as fmu2y, juvenile offender, neighborhood,
business - consumer, landlord - tenant.
WORK EXPERIENCE
1992-Present- North Hennepin Mediation Project- Ca-i Manager. Assist clients
in assessing the appropriateness of thei dispute formcdiati.on• Educate clients
about tte mediation process. Convince clients about the value of trying
mediation. Setup time and place of mediation. Assign appropria.tc
mediator,. to the case. Follow up on coraplianc4,. Survcy of client satisfaction -
Monthly case statistics. Monthly dcmopphie statistics.
1988- 1991Voluntcer Ofncc Assistant -
.. 1990 -1992. Moore Lake Racquct, Swim, and Health Club. In charge of pro shop
operation inducting sales, bookkeeping, and merchandise control.
• 1988 -1989. Bridgeman's Ice Cream Restaurzrit Waitress, cashier, and hostess.
INTERESTS
Music- Piano, Oboe, Flutc, and Clarinet, Tr'rcl, Fitness- Aerobics and Nautilus.
REFERENCES
Rcfcrcncz:s w;11 be furnished uoon rcQucst
JOB DESCRIPTION
Title: Community Liaison/Assistant
Reports to: Program Manager & Executive Director
1 . Case Development: Acquire skills to assist Program Manager with cases. Actively work on own
assigned case load.
2. Marketing: Research additional markets for services offered by North Hennepin Mediation Program
Inc. (NHMP) with the goal of increasing case volume. Identify new areas for promoting NHMP. Contact
new sources and distribute brochures and flyers. Maintain existing marketing relationships.
3. Presentations: Work with the staff to determine where and when outside presentations would be
appropriate and beneficial to the goals and mission of NHMP. Prepare and give presentations as needed.
4. Police Departments: Maintain contact with police referral sources. Conduct yearly presentations
for each of the police departments in our service area. Develop new areas of police contact.
5. Outside Functions/Meetings: Attend meetings and other functions as a representative of
NHMP when requested. Some examples are Victim/Offender meetings, information booths, and Truancy
meetings.
i 6. Training: Assist Executive Director and Program Manager with initial and ongoing training for
volunteers and businesses. Provide Conflict Resolution workshops when appropriate.
7. Fundraising: Research and identify potential sources of funding. Initiate contact and submit all
necessary documents as required by funder. Maintain tracking system for all proposals. Followup, if
funding is denied, to determine if changes would improve future chances of funding. Write thank you
letters as appropriate. Keep staff informed of potential funders to avoid duplication of efforts.
9. Other: Perform additional duties as needed to ensure the continued smooth operation of NHMP.
Signatures: Date:
President
Executive Director
Employee
3/98
Janet A. Mauer
7962 Lad Parkway, Brooklyn Park, MN 55443 -2880
• (H)612/560 -0653 (W)612/561 -0033
SKILLS:
MANAGEMENT SKILLS
-Organized daily class activities during 3 in including foods labs
9 Y 6 years Y 9 9
and preschool day care labs
Supervised youth groups - National Honor Society and Senior Class for 10 years
Member of schools teacher /administrator task management team - 5 years
Directed state professional organization for Family and Consumer Scientists of 700 members
Directed legislativeefforts for metro area vocational educators -1974
Chairperson for City of Brooklyn Parts Charter Commission - 1979 -80
-I R Senate District 45 Chairwoman -1982
PLANNING SKILLS
Developed and implemented curriculums and lesson plans K -12 for students to meet the
Minnesota Profile of Learning
Organized and conducted community advisory groups
Participated in writing the Collaborative Agreement and by -laws for the
Northwest Hennepin Family Service Collaborative
INTERPERSONAL COMMUNICATION SKILLS
Conducted many presentations as a representative of state professional organization
Presented informational seminars to various groups- community
organizations, schools, police departments, students, adults, and parenting groups
Active member of various community committees - through political, educational and personal
• interests
Conduct training seminars for volunteer mediators
EXPERIENCE-
1998- Community Liaison for North Hennepin Mediation Program Inc.
1965 -1998 Family and Consumer Sciences Secondary Teacher at ISD #286 - Brooklyn
Center, MN
1961 -1964 Home Economics Teacher at Winterset, Iowa High School
EDUCATION:
BS - Iowa State University
Advanced work at University of South Dakota and University of Minnesota
HONORS;
1974 District 286 Teacher of the Year
1974 State of MN -Honor Roll Teacher of the Year
PROFESSIONAL ACTIVITIES:
1996 President of the MN Association of Family and Consumer Sciences
1990 -91 Chairperson of District #287 Home Economics Task Force Committee
1987- Volunteer mediator at North Hennepin Mediation Program Inc. (NHMP)
1991 -92 Board of Directors Member- North Hennepin Mediation Program Inc.
1961- Member of American Association of Family and Consumer Sciences
1965- Member of Minnesota Association of Family and Consumer Sciences
•
1965-98 Member of Mn Vocational Association, MN Education Association
LIFE Member of American Vocational Association and National Education Association
Appendix 7
Mediation Survey Results 1999
Yes No
Helpful: 796 7
Professional: 801 2
Information: 802 1
Equal: 799 4
Use Again: 801 2
General Comments:
I wish we'd known about you before court, but we were so glad to hear about you at
the actual court session. I was glad we could mediate separately and come to a
good resolution of the issues. (98022)
This was great -it saved us hours of arguing! (98565 IP)
I felt comfortable there and I liked the people we worked with the whole way through.
Thank you. (98565 OP)
He did what he agreed to do to make up for fighting with the other boy, damaging a
window screen and threatening things. I think he learned good things from using
this process. (98566)
I am so thankful to you for working with us- things finally started getting done once your
• letter went out. (98600)
1 am pleased that we were able to learn through your program. The boys' attitudes
both changed from, "Who cares ?" to "I'm sorry I did this and won't do it again." and it
was real, they weren't just saying what I wanted to hear. (98704)
I'm so glad we could participate in mediation to deal with what happened plus how we
were all affected by it. (98705)
Mediation is important for us and I want to say Thanks. (98604)
Thanks you your help. Hopefully, after our next court appearance we won't have to
rely on you so much for visitation times and pick up locations. (99002)
My thanks for mediators Jim and Carol - they were wonderful! I really appreciate the
services of NHMP as the communication between both sides moved very
smoothly for a change. (99009)
1 use mediation for business issues. (99084)
Disappointed as things were not resolved. Mediation would be the way to go to solve
problems, but both sides have to tell the truth! Thanks for your help. (99040)
1 set up the mediation, but did not attend, only my tenants did; but the outcome has
been satisfactory. Thanks for your help. (99051)
Thank you for your calls! Everything is cool! (99043)
I'm very happy with the whole outcome and will use your services again. (98564)
Thank you for being so diligent with this situation! (98564)
Everything is going so much more smoothly than before, our family mediation was
• handled in a very professional manner, thank you. (99082)
Definitely found the process helpful! (99062)
Would prefer mediation over going to conciliation court. (99143)
1 think he learned quite a bit from this. (99078 IP)
Thanks for being there. (99078 OP)
This is a good service. (99100 IP)
Nice to go this way instead of an adversarial way. (99100 OP)
Glad you could come to our place and help us hash out this situation. I think all the
kids felt heard through this means. (99165)
I liked this method, even though we didn't get an agreement. I left with a better
understanding of what they think the issues are. (99173)
Thanks. (99179)
1 love referring people to you guys and participating in the mediation sessions gives
me a warm feeling when the parties can work it out. (99205)
Great, speedy way to come to a decision on what will happen. (98656)
Wow. I didn't know communication with our daughter could be like this! (99202 IP)
You really helped a family in need here. (99202 OP)
I now know I tried what I could to help the issues. (99222)
This was wonderful! We saved time and came to a solid solution. (98294 IP)
I loved getting together and getting right to the issues instead of at each other's
throats. (98294)
This worked out very well to both have a say in something that is this important to us. I
felt like I had more control than with a judge. (98146 IP)
Thanks so much. (98146 OP)
1 am eternally grateful to you for working with us so I got to see my grandchildren
again. You are wonderful people at a wonderful program! (98147)
This helped us much. (98257 OP)
This was a terrific process. (98317 IP)
We came out with a good agreement. (98317 OP)
Thank you. (98243)
1 appreciate your tenacity with our builder so the items got done. (98505)
We had him work his butt off and I guarantee he won't be into this kind of mischief
again! (98682)
I'm sorry it didn't work out this time, we have used mediation before, successfully!
(99180)
Things are going OK - IP and OP are staying away from each other since the
mediation, so no further altercations. (99238)
Yes Maam, I would use mediation again. I've even told others to use it! (99003)
Thanks so much for everything. (99100)
Thank you. (98085)
Thanks so much for all your help and for helping to make it happen. Everything was
done on schedule and it's all done now, so it worked out great. Thank you.
(99352)
Thank you so much for helping me retrieve the money from the young man. This was
much better than using court or another means to try to get money. (97891)
• 1 think this really helped -to know you're there anytime he gets unreasonable. (99091)
Thanks. I felt like.this was a very good way to hammer out those things which were too
difficult for us to hammer out, without dredging up years worth of accusations.
(99091 OP)
• 1 was so glad you were at the court to mediate for us. It was so much more friendly than
a judge with a large gavel is. We were able to work it out without animosity.
Appreciate your time. (99172)
You did a great job of letting the boys own up to what they said and why. Now they'll
think twice before coming up with accusations like that and getting into nasty little
fights. (99215)
Thanks so much for helping us get these final things done. Without you, I don't think
they would've done them! (99080)
It was good to have a setting where we could discuss things. (99346)
It's great to have what we agreed to in writing so we can reference it in the future.
(99452)
Thanks so much. We appreciate everything you've done. You really spurred them on.
(99042)
This was a great way to resolve matters. Thank you so much for your services! (99076)
1 was happy to be able to sit before two neutral people so it wasn't our words against
each other, but instead our words to figure out where to go from here. Thanks.
(99076 OP)
If I had a better builder, I'd be better off, but I really, appreciate all you've done. (99354)
The issue is completely resolved and he did a good job. We're really glad we went
with mediation. He finished on time and I'm very pleased. Thank you. (99469)
1 appreciate the opportunity to explain to these folks that I'm not a swindler, I just have
a lot going on in my personal life that I'm trying to straighten out. I really
appreciate having the chance to share some of that and finish the job, v. being sued
or something which would put us both in worse terms. (999469 OP)
I was paid and happy with the Settlement Agreement. Everything worked out well.
Thank you for all your help. I appreciate your efforts. (99529)
Great, quick way to work out payments. Thanks. (99529 OP)
I got what I was after with little grief -thank you so much. (99628)
We were ready to settle without a judgment and were able to do so through your
program. Thank you. (99628 OP)
This was a great way to handle the last remaining issues. Thank you so much. (98723)
It was good to have neutral people in the room with us to keep us on track and not get
sucked into the problem. (98732 OP)
This was great -very reasonable fees and a great way to work things out without
attorneys, lengthy waits, or court appearances. Thanks ever so much.
(99099 IP)
How the mediation want was the best we got along in our whole relationship. (99099
OP)
Really appreciate your work. (99241)
Great service. (99241 OP)
Excellent to get all our bills and payments straight. (99350)
We could've have done what happened in mediation alone. I know that much.
(99350 OP)
• 1 liked having it all set out in the agreement, so we knew what to do when without
squabbling. (99629)
I'm glad you were available to mediate for us. (99629 OP)
• 1 thank you for getting money to me from the boy. (97891)
Thank you. (99091)
It benefited both of us. Appreciate it. (99172)
We both got what we wanted out of the deal. It was good. (99272 OP)
I think the boys had to think about what they'd done and what they'd do in the future,
which was very good for them. (99215)
I'm glad they got a chance to meet without their peers egging them on. (99215 OP)
It would've been better if she was willing to do give and take instead of not
compromising on anything. Thanks. (99346)
This helped us both be able to work together and keep our jobs. (99452)
I think it worked to do it this way. (99452 OP)
Thanks again. (99818)
Appreciate your time. (99824)
Glad we tried this. (99927)
It worked out like I thought it would. (99928)
This was excellent! (99104)
Good service. (99800)
Glad you are there for our community to remain peaceful. (99808)
Thank you so very much for helping me. (99823)
Thanks. (99929)
1 appreciate you getting us together, it worked very well. I would use it again if the
occasion arose. (99774)
We talked to each other and issues came out that involved the two of us that we hadn't
discussed face to face before. I felt much more comfortable than when I went to
court. I felt the 2 individuals present were neutral, would listen, not laugh at us,
or treat us like children. Kudos to the two mediators. (99774)
• No Mediation Survey Results 1999
Yes No
Professional: 401 0
Information: 401 2
Use mediation: 400 4
Comments:
I would've used your services if I didn't think the City should make a decision in this
case. (98638)
I wish he would've responded and mediated with me. (98715)
This is a good option to keep in mind. (98712)
I'm at my wit's end about him not showing for the mediation, but I really appreciate all
the time and effort you spent on us. (98085)
I wish he went to mediation, but I know I did what I could on this. (98357)
Thanks for trying to help! (98710)
Thank you for helping me try to solve the problem. It appears the city attorney will deal
with it from now on. (98715)
Thanks for all your efforts! (98725)
Thanks for all your help and calls - I will try again if such a situation arises. (98710)
1 didn't think this would work since OP doesn't have a phone, but she could use mine
to call you as she uses it for other calls. This sounds like a good way to deal with
this problem. (99006)
Thank you for trying, this way would have been less expensive for both of us - now I
will go to court. (99048)
Thanks to NHMP for all your help. I'm sorry that a business is choosing to ignore your
business attempts at contacting them just as they did to me as an individual.
(99014)
I've used you before with my landlord and the company where I worked. Everything
okay. (99037)
Although I was able to solve my problem without coming in to mediation, I thank you
for your efforts and I'm very glad to know what you can do - I'll tell others.
(99058)
Yes, I would have like to use mediation now (before going to court) as I don't believe
the OP has all the background information they need. Thanks for your help!
(99059)
Definitely, I would like to try mediation before we go in for counseling. We need to talk
to each other! (99083 IP)
Thanks for your efforts, but I've already set up a meeting. Otherwise, we would
consider mediation. (99083 OP)
Thanks for your efforts - I would have preferred mediation to court. (99086)
Good idea to help senior citizens (99060 IP)
• Thanks for helping me! I appreciate your efforts. (99060 OP)
Thank you so much for your help - you are dears. (99102)
Enjoy using mediation and often do in solving problems, but there is no opportunity for
any more concessions in this situation. (99035)
i
• Thank you for all your help - we really had hoped this venue would work to solve the
problem as we aren't interested in taking the issue through the court. (99034)
This is really an issue the city /police should handle since it is a noise issue. (99117)
Thanks for all your efforts .... we thought mediation was a better choice than
conciliation court. (99120)
Thanks for your help and all the contacts, I appreciate your time. Sorry it didn't come
to a mediation. (98035)
Thank you for all your efforts trying to get our issue mediated both times. This would
be a perfect setting to solve the problem outside of court. (99057)
Thank ou for our help. 99145
Y
Y P( )
Thanks for all your help ... I wish this would have worked, instead I'll have to go to
court. (99137)
Thanks to NHMP for all the help provided to get me though several post divorce
issues. (99112)
Thank you for sour help; we are now talking to each other and things are okay.
(99157)
We will come to mediation if things at home disintegrate. I kept brochures and your
phone number. Thanks for checking on us. (99159)
We would use mediation again as we have used it several times successfully.
(99188)
Thank you for your help! (99188)
It is much more logical to try mediation before shelling out dollars for conciliation
court. We have a say in how the problem will be handled. (99140)
Thanks for your help. (99217)
Thanks for your professional help in trying to address this problem. Best of luck to
your program, I really think what you're doing is needed in our communities. I'm
only so the OP's would not sit down to talk about resolv our problem.
Y rY 9 p
(99259)
1 appreciate your efforts to get him into mediation, but now you see what I'm working
with. Not much. (97744)
If it weren't for the condition of my heart, I would try mediation, but I still think she is just
upset that everyone doesn't want her to be the star of the show. (99176)
Thanks for trying_ If she wasn't trying to drag her feet, I'm sure you would've really
helped us with our problem. (99203)
Why she didn't respond to you, I don't know. I was ready to make her a good offer, but
not anymore. Thanks for your efforts. (99206)
Thank you. (99226)
1 appreciate knowing your services are there and not something that's just too
expensive for me. I couldn't use them if I was charged for it. (99322)
We figured it out but I appreciate you working with us. (99325)
This would've made sense but if she's not willing, she's not willing. Thank you for
9, 9 Y
listening to me. (99349)
1 admire and respect what you do. (99355)
It's good to have your name and number for if we need you. (98145)
We appreciate you being there for us. We will call you if we need mediation. (99348)
Thanks for helping us regain conversation between us. (99350)
We would've mediated if the homeowners had wanted to follow through. (99356)
Thanks. (99360)
Thanks for being there. (99503)
1 was set to mediate, but I guess we'll see what he has in mind now. (99351)
Thank you for working on my case, but I've decided court is going to be necessary for
this guy to do anything. (99514)
Thank you for your assistance. I think you being there really helped me even if we
couldn't get the mediation. (97827)
It was good to have you to call when I didn't know who else to call. (98724)
Thank you for your time. (99121)
Appreciate you explaining everything about what you do to me and *l will keep your
number on file if I need mediation in the future. (99451)
I'll definitely keep you in mind for future disputes. (99691)
We resolved things right after your letter went out, so I think it really helped us
reconcile as neighbors. (99581)
I wish he'd at least meet with me, but thanks for trying. (99353)
Thanks for arranging the mediation and doing follow through work, even though he
didn't show up. (98085)
Appreciate your time in listening to us. (99176)
1 really wanted to go through your program, but she wanted to control even where we
mediate. Thank you for your help. (99203)
1 thought we could work it out in mediation instead of court, but she didn't respond so
• it's her loss. (99206)
Thank you for trying. She's just not reasonable and that's nothing you can change.
(99226)
Glad to know you're there. We resolved this one, but I see potential for calling you
more. (99322)
Good to know you can help when other places say no. (99325)
People just need to mind their own business - don't need to include outside people.
(99886)
We worked it out, but I appreciate you working with us. (99348)
Thanks. (99349)
1 would mediate if there wasn't an issue of the children running away. (99355)
I hoped the other party would be more open to discussing the situation. When you
don't know why you've been terminated, you can't correct the situation. Thank you
for trying to set up the mediation and for getting things started by having repairs done
in my apartment. (99721)
Thank you for your help. This is a good service to have available. (99725)
This seems like such a good way to resolve disputes, I'm sorry the other parties
weren't more open to the idea. (99776)
Thanks for your help - we'll hold off awhile until the neighbor's lease is up. We have
had another case with NHMP which turned out good, so will continue to use your
services. 4 997
( 0)
Much more humane and less expensive h
• p e t an court. (99825)
Glad there is such a service available. I didn't know such a service was available free
to the general public. (99888)
Would try again, sounds like a good way for people to talk problems through and solve
them. Thanks for your help. (99777)
Can't figure out why they won't mediate with us, it's much less expensive than going to
court. (99876)
He needs to read his contracts - he is trying to change the terms of the contract after
the fact. His dispute really not with me, but with the county inspectors and the site
personnel. (99876)
We will be using mediation in the future, as we can't talk with each other without a
neutral party present. (99819)
Juvenile Client Survey -1999
Yes No
Explained: 153 0
Say what you wanted: 153 0
Mediators listened: 153 0
Mediators fair: 152 1
Agreement fair: 152 1
What you expected: 149 4
Comments:
It was tough to admit everything and talk about it, but I made some wrong decisions
and didn't think of how they'd feel.
It was wrong and I won't do it again.
I'm sorry I did it, but glad I could make up for it. I'm glad I could get this done with.
I hope we can be friends in the future.
I'm sorry for beating him up. It was a dumb thing to do. I liked being able to tell my side
without my mom getting all upset like she does at home. She listened there, but at
home she yells if we try to talk.
I won't do what I did again now.
I wished I didn't do it. Now I'm paying and working hard just because of it.
I won't do that again.
We are following the agreement we signed.
I thought there would be more people there that were against me. Mediation is
better than going to court.
It was fine.
Better than with teachers there.
1 was finally listened to by my parents about what is bothering me, not them.
It wasn't as bad as I thought it would be, but it cost me a lot of money. I won't ever do
anything like I did again. It's not worth it
I know what I did was wrong now and why.
It felt like a big deal about a little fight we had.
I'm glad I could get this done with.
I'm sorry for beating him up. I hope we can be friends in the future.
It was a dumb thing to do.
I'm sorry about what happened. It will not occur again. Next time I will think before I react.
I learned and won't do this again.
I had to make up for what I did and I'm glad I'm done.
I am so sorry for what I did in the past. I have learned that just because I'm stressed it
doesn't make it right to steal.
I'm glad we're done with the whole deal.
I made some wrong decisions and I did not think of the consequences.
I apologize for my action. I finished my community service.
From now on, I'm going to think before I do anything stupid and not do it.
Thanks.
I know I was wrong.
I'm sorry I harmed the property.
It was wrong and I won't do it again.
I'm glad I had a chance to makeup for it It was dumb and I won't do it anymore.
I won't do it again.
Working to make up for it wasn't fun, and I won't be doing any more damage.
• I wished I didn't do it.
1 learned from all this.
NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL
Research, Planning, and Coordination of Human Services
i .
May 17, 2000
Jane Chambers, Assistant City Manager
City of Brooklyn Center*
6301 Shingle Creek Parkway
Brooklyn Center, MN 55430
Dear Jane:
Enclosed you will find our year 2001 Application for Contributions as requested by the
City of Brooklyn Center. I appreciate the abbreviated version for this year's request as a
joint powers organization. If additional information is needed or there are questions on
the information I provided, please do not hesitate to contact the agency.
Thank you for your on -going support and involvement. On behalf of the organization, I
look forward to the opportunity to serve the city of Brooklyn Center in the year 2000.
Sincerely,
Kat en J. Roach, MPH, MBA
Executive Director, Northwest Hennepin Human Services Council
•
Brooklyn Center • Brooklyn Park • Champlin • Corcoran • Crystal • Dayton • Golden Valley
Hanover • Hassan • Maple Grove • New Hope • Osseo • Plymouth • Robbinsdale • Rogers
7601 Kentucky Avenue North • Brooklyn Park, MN 55428 -1284 • (612) 493 -2802 - Fax (612) 493 -2713
APPLICATION FOR CONTRACTUAL SERVICES
• CITY OF BROOKLYN CENTER
(FOR NON - PROFIT ORGANIZATION/PROGRAM /AGENCY)
Date Submitted: Mav 17.2000
(Application must be received by June 1 for consideration as part of the budget for the following
year.)
Applicant Organization/Program/Agency Name: NW Henn Human Services Council
Address: 7601 Kentuckv Ave N Suite 101
City, State, Zip: Brooklvn Park. MN 55428
Phone Number: (763) 493 -2802
Contact Person: Kathleen J. Roach. Executive Director
PROGRAM OVERVIEW
1. Generally describe the organization, including its mission, date established, services, and goals.
• See Contract
2. Explain the areas of expertise of the organization, including a description of the range of staff
capability.
See Contract
3. Describe the target group for services of the organization.
See Contract
4. Describe how the organization is marketed, and to what geographical and demographical areas.
See Contract
5. Discuss the methodology employed in measuring the effectiveness of the organization.
See Contract
1
. BUDGET
Current Budget Yr. Requested
Year - Actual Budget Year
DOLLAR AMOUNT REQUESTED FROM CITY $ 17.662 $18.120
TOTAL ORGANIZATION BUDGET $ 1.300.000 $1.313.000
CITY AMOUNT AS % OF TOTAL BUDGET 1.4% 1.4%
% OF TOTAL BUDGET FOR OVERHEAD
AND ADMINISTRATION COSTS 10% 10%
*Estimated based on current and future funding sources.
6. List specific secured and anticipated sources of contributions available to the applicant.
SECURED(S)
OR
SOURCE AMOUNT ANTICIPATED
Hennepin County 545,000 (S)
Municipalities 164,106 (S)
United Way 62,006 (S)
State 400,000 (S)
Misc. 171,894 (S)
7. List all other funding organizations explored and the outcome.
See Contract
8. List in -kind items requested from the city.
See Contract
9. Describe use of all in -kind contributions, and include estimated value of each in -kind
contribution.
See Contract
2
i
10. a. Describe use of volunteers.
• See Contract
b. Describe how the use of volunteers affects or reduces your budget.
See Contract
11. Describe any proposed use of funds to be received from the City of Brooklyn Center to pay
wages, salaries, or benefits of employees of your organization.
See Contract
COMMUNITY NEED
12. Explain the community need for the proposed services.
See Contract
• 13. Explain the community benefits including what you do for groups with special needs in the
proposed service (if applicable).
See Contract
14. Describe how Brooklyn Center benefits from the services provided.
See Contract
15. a. Discuss possible alternative sources for those services available within the community.
See Contract
b. Describe why those alternative services are not fulfilling the current needs.
See Contract
•
3
16. State the total numbers of people from all communities who participate or receive direct
• benefits, and describe how these numbers were determined.
PROJECTED TOTAL
TOTAL SERVED TO BE SERVED
LAST YEAR NEXT YEAR
Because the agency is a research, planning and coordinating agency, many of our activities are in
direct in nature. Our planning, research and coordinating functions help many people in the
community. Direct services represent only a small percent of our agency functions or represent
programs for which we provide funds but contract out for the services.
17. a. State the numbers of residents from Brooklyn Center only who are served, and describe how
these numbers were determined.
The Family Resource Center serves hundreds of Brooklyn Center residents. The Human
Rights Commission serves the community. The Emergency Services Program served 50
individuals in 1999 at a cost of $6,000. The Welfare to Work initiative served 75 individuals
at a cost of $61,000. Two cadets worked with the Brooklyn Center Police Dept. at a cost of
$40,000.
PROJECTED TOTAL
TOTAL SERVED TO BE SERVED
LAST YEAR NEXT YEAR
* The community at large * The community at large
* Direct Services — 200+ * Direct Services — 200+
b. What percent of the total residents served are from Brooklyn Center?
100% of the total served are Brooklyn Center residents
ORGANIZATION NEED
18. What would be the consequences to your organization of not receiving the amount requested?
See Contract
4
The following supporting documentation must accompany this application. If any item is not
• enclosed, please explain why not.
1. Financial statement for the preceding fiscal year. 1999 Budget
2. Proposed budget for the upcoming fiscal year. 2000 Budget
3. Data (backup documentation) substantiating the need for this service in Brooklyn Center.
4. Proof of nonprofit status.
5. List of current Board of Directors. Attached
6. Job description and resumes of key personnel. Attached
7. Statistical or other data measuring effectiveness of the organization.
Annual Report
I�► <I. l S ! 0d
• Signature Date
Title
5
NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL Final '99 Budget - January 25, 1999 Page 1 (0 0,
PLANNING & EMERGENCY EMERGENCY HOMELESS SUCCESS SPEC PROJS TOTAL
COORDINATION ASSIST -NW ASSIST -W PREVENTION BY SIX AGENCY
SALARIES $126,000 $17,105 $10,405 12,950 $46,500 $193,293
FICA 9,639 1,309 796 991 3,557 14,787 $$31,253
$31,078
PERA
6,527- 886 539 671 2,409 10,014 $21,045
WORKERS COMP 491 67 41 50 181 752 $1,582
UNEMP. COMP 378 51 31 39 140 579 $1,218
HEALTH /DENTAL 8,765 1,092 1,544 3,030 13,104 $27,535
LIFE INS /DISABILITY 1,572 360 20 272 1,678 $3,902
SUPPLIES 4,124 894 702 2,300 7,438 $15,458
PHOTOCOPYING 1,828 291 194 1,002 2,470 5,785
FOOD & BEV. 1,706 271 184 300 655 2,854 5,970
AUDIT 2,000 0 0 100 1,350 3,450
CONSULTING 6,800 0 0 350 7,968 15,118
MAINTENANCE /REPAIR 1,765 360 240 870 1,780 5,015
MILEAGE 1,691 269 180 650 2,450 5,240
POSTAGE 8,000 500 500 2,500 5,350 16,850
PRINTING 6,000 500 510 2,200 4,800 14,010
-t BLDG RENTAL 10,536 1,548 1,150 3,395 14,504 31,133
�L COMMUNICATIONS 5,000 587 587 1,349 4,560 12,083
LIABILITY INS. 3,254 350 0 400
TRAINING 3,095 7,099
1,500 200 100 1,237 1,938 4,975
EQUIP. RENTAL /PURL, 3,600 150 150 2,000 600 2,000 8,500
ANNUAL MTG 900 0 0 0 0 900
PUBLICATIONS /DUES 1,052 0 0 300 1,650 3,002
DIRECT SERVICES 0 80,084 65,320 157,456 0 344,143 647,003
STORAGE 0 0 0 0 0 0
DEPRECIATION 1,528 0 0 97 271 1,896
-------------- ------- ---- --
TOTALS $214,656 $106,874 $83,193 174,456 $74,094 $642,827
............................................. ............................... .............
REVENUE SOURCES:
HENNEPIN COUNTY 106,211 103,803 80,516 253,600 544,130
HOMELESS PREVENTION
MUNICIPALITIES 105,272 0
39,978 145,250
STATE 174,456 229,700 404,156
UNITED WAY 62,000 0 62,000
OTHER 3,173 3,071 2,677 12,094 119,549 140,564'
------------------------- -- ----- ------
TOTAL $214,656 $106,874
$83193 $174,456 $74,094 $692,827 $1,296,`100
........... ................................. .............................. .............
�n - - 41 0 •
NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL YEAR 2000 BUDGET Page 1
PLANNING & EMERGENCY EMERGENCY HOMELESS SUCCESS SPEC PROJS TOTAL
COORDINATION ASSIST -NW ASSIST -W PREVENTION BY SIX AGENCY
SALARIES $126,000 $18,400 $12,000 7,500 $48,345 $208,000 $420,245
FICA 9,639 1,408 918 574 3,698 15,912 $32,149
PERA 6,527 953 622 389 2,504 10,774 $21,769
WORKERS COMP 517 75 49 31 198 853 $1,723
UNEMP. TAX 378 55 36 23 145 624 $1,260
HEALTH /DENTAL 10,000 1,400 1,500 3,000 14,224 $30,124
LIFE INS /DISABILITY 1,272 234 351 397 2,158 $4,412
SUPPLIES 4,124 800 600 2,300 8,368 $16,192
PHOTOCOPYING 1,828 385 150 1,002 2,970 6,335
FOOD & BEV. 1,706 300 250 200 655 4,991 8,102
AUDIT 2,000 0 0 100 1,750 3,850
CONSULTING 11,300 500 500 687 11,300 24,287
MAINTENANCE /REPAIR 1,765 360 240 870 2,880 6,115
MILEAGE 1,691 269 180 650 3,700 6,490
POSTAGE 6,000 500 500 2,000 6,000 15,000
PRINTING 6,000 750 750 1,700 6,300 15,500
BLDG RENTAL 11,544 2,048 1,650 4,000 15,287 34,529
COMMUNICATIONS 2,500 600 587 1,349 6,056 11,092
LIABILITY INS. 2,258 350 0 400 3,295 6,303
TRAINING 2,000 250 250 1,000 3,538 7,038
EQUIP. RENTAL /PURC. 3,000 500 250 600 2,700 7,050
ANNUAL MTG 1,900 0 0 0 0 1,900
PUBLICATIONS /DUES 1,552 250 0 300 2,200 4,302
DIRECT SERVICES 0 81,838 62,720 66,283 0 217,111 427,952
STORAGE 0 0 0 0 0 0
DEPRECIATION 520 0 0 0 520
- - - - --- ---- -- - ----- -- -- -- -- - --- -- -- --
TOTALS $216,020 $112,225 $84,103 74,999 $75,901 $550,991 $1,114,238
REVENUE SOURCES:
HENNEPIN COUNTY 106,211 109,527 80,482 162,875 459,095
HOMELESS PREVENTION 74,999 74,999
MUNICIPALITIES 107,000 32,000 139,000
STATE 0 116,700 116,700
UNITED WAY 62,000 0 62,000
OTHER 2,809 2,698 3,621 0 13,901 239,417 262,446
------ - - ---- - - -- --
TOTAL $216,020 $112,225 $84,103 $74,999 $75,901 $550,992 $1,114,240
i
ti
KATHLEEN J. ROACH, MPH, MBA ------------------------------------
. 106 Third St. S.
Stillwater, MN 55082
651- 439 -2099
763 -493 -2802
PROFESSIONAL OBJECTIVE:
To secure a challenging position applying management skills.
EXPERIENCE:
EXECUTIVE DIRECTIOR, NORTHWEST HENNEPIN HUMAN SERVICES
1998- PRESENT
*Managed overall operations of NWHHSC organization
*Provided on -going analysis and evaluation services
*Facilitated long and short term agency strategies, policies and procedures
*Oversight on budget, audit, fund raising efforts and grant writing
*Monitored compliance with laws and regulations
*Supervised staff and committees
*Managed overall communications and marketing plan
*Developed programs, collaborative initiatives, and services to community
ASSOCIATE DIRECTOR, ADOLESCENT HEALTH PROGRAM,
UNIVERSITY OF MINNESOTA, MEDICAL SCHOOL
1995 -1998
*Managed programs of the Youth and AIDS projects
*Annually planned and implemented program goals and objectives
*Coordinated and integrated staff development plan
*Assessed program budget needs and managed grant budgets
*Applied for federal, state and local funding through grants
PROGRAM MANAGER, HEALTH PROMOTIONS
UNIVERSITY OF WISCONSIN- MADISON
1989 -1995
*Designed and implemented a system wide health promotion program for
university campus
*Developed paraprofessional program to encourage peer to peer education
*Marketed health education through promotional materials, advertisements,
newsletters and presentations
Assisted in the integration of health education principles into primary practice of
medicine
*Managed administrative aspects of health promotion program
•
DIRECTOR OF PUBLIC /PROFESSIONAL EDUCATION
ARTHRITIS FOUNDATION, SOUTHERN CALIFORNIA CHAPTER
• 1988 -1989
*Supervised staff development and training programs
9
*Consulted hospitals, clinics, schools and other agencies
*Developed guidelines, materials and training for professionals
REGIONAL HEALTH PROMOTION SPECIALIST
FHP, INC. ORANGE COUNTY, CA
1984 -1988
*Assessed needs, planned and initiated member education programs
*Recruited, interviewed, supervised and evaluated staff
*Conducted health break seminars for prospective companies
VOLUNTEER ACTIVITIES: y
AMERICAN HEART ASSOCIATION, MILWAUKEE AND MINNEAPOLIS
1988 -1999
*Chaired state schoolsite committee
*Coordinated local schoolsite programs and Heartfest
*Member, Executive Board
OTHER:
HOUSE DIRECTOR, DELTA GAMMA SORORITY HOUSE, UW- MADISON
AND UNIVERSITY OF MINNESOTA
1992 -1999
*Administered the overall operations of the house including bills, staff,
housekeeping and repairs
*Supervised a staff of 13 employees
*Acted as Chapter Official Hostess at social events
EDUCATION:
MASTERS OF BUSINESS ADMINISTRATION
Edgewood College, Madison, WI 1990 -1992
MASTERS OF PUBLIC HEALTH
California State University Long Beach, Long Beach, CA 1985 -1987
Bachelors of Science
• University of Wisconsin- Stevens Point, Stevens Point, WI 1979 -1983
i
Professional Profile
Gun►lla Bj6rkman -Bobb
4660 Decatur Avenue North
New Hope, Minnesota 55428
Tel. 612.533.3846
Fax 612.533:5846
email Bobbtrade. @ aol. com
EXPERIENCE
Supervisory and : kd i. istx alive
• Developed and managed TimeBank, the first TimeDollar program in
Minnesota,�which linked, recruited and coordinated volunteers throughout the
metro area in an effort to build community and create self - reliance within a
multigenerational volunteer population.
• Developed and managed a comprehensive support service program for persons
55 and older. Components included chemical dependency counseling, peer
counseling, seminars, workshops and resource fairs, safety and crime
prevention services, and special issues forums.
• Developed "Women of 55 Plus - Dream and Reality", a public forum spanning
six months, designed to raise the level of self confidence and political awareness
of older women. Considered a model program.
• Developed and managed a volunteer transportation program that became a
model program for intergenerational services.
Recruited, tialned "-rd supervised st_nff, interns and volunteers.
Communications and Fund Raising
• Developed and edited a monthly newsletter.
• Wrote grant proposals to private and public funding bodies, totaling $70,000,
providing start-up funding for new programs.
- Authored a marketing plan to provide services to underserved senior citizens.
• Created a public relations manual that set guidelines for media contact.
• Planned and coordinated media relations and special events.
EDUCATION
•Ekonomie Ma
Aster• a European can ac
g academic 'title • P e granted for scholastic excellence.
-M.A., Abo Akademi, Abo, Finland.
Double Majors: Economic Geography; Sociology .
-B.A., Abo Akademi, Abo, Finland.
Major fields of study: Economic Geography; Sociology,
PROFESSIONAL LICENSE
• Licensed Independent Social Worker (LISW).
RELATED PROFESSIONAL AFFILIATIONS
• Past member of West Hennepin Human Services Planning Board
Past member of tiobbinsdale Community .Education 'Advisory Committee
• Started Minneapolis /St.Paul Barter Program Network in 1996.
• Member of International TimeDollar Network
• Member of Minnesota Association of Volunteer Directors
• Member of Minneapolis Area Senior Workers Association
NOTEWORTHY
• Tri lingual; English, Swedish and Finnish.
EMPLOYMENT HISTORY
Senior Resources
Minneapolis, Minnesota
• Community Developer/TimeBank Coordinator 1995 -1997
Independent School District 283
Department of Community Education
St. Louis Park, Minnesota
• Coordinator of Special Services 1983-1994
• Outreach Specialist 1978
Social Service Central 16,
Tensta, Sweden
Social Service Intake Worker 1977-1978
Sveriges Radio ab, TV 2 (Swedish Radio and Television) 1976
Stockholm, Sweden
•Cost Management Specialist
REFERENCES
• Furnished upon recognition of mutual interest.
Lorenzo Davis
1111 W. Minnehaha Ave.
St. Paul, MN 55104
651- 645 -5676
SHILLS Project Coordination, Training/Development, and Volunteer Programs
WORK HISTORY
9/97 to 11/99 Volunteer Coordinator
Children's Home Society of Minnesota, St. Paul, MN 55104
• Created all 7 adult volunteer learning activities contained in the first,
agency -wide, Volunteer Orientation Manual in 1999.
• As Quality Improvement Team Leader instructed the formation of a
Recognition Committee and an Agency Special Events Committee to
improve relations between volunteers, donors and staff in 1999.
• Use of lead volunteers in Parent Education, Literacy and Data Entry areas
led to my Dayton Hudson Foundation Panelist engagement and nomination
to the Retired Senior Volunteer Program's Advisory Board in 1999.
• Coordinated with other focus group representatives a yearlong study of
organization's employee benefit structure, writing recommendations for the
Board's review.
2/96 to 8/97 Intern to the City Administrator
Eagan City Hall, Eagan, MN 55122
• Coordinated projects with Finance, Parks and City Administrator
Departments include 2 Annual Reports, a Winter Trail Enforcement
Program, and 6 Customer Service Initiatives.
• Wrote theatrical script for volunteer performers for Lone Gak Days Festival
and hosted raffle drawing and prize giveaways at Eagan Open House.
• Assisted the registration of voters for the 1996 Primary and General
Election.
COMMUNITY
INVOLVEMENT:
10/98 — 11/99 Site Management Council Member
Hancock Elementary School, St. Paul, MN 55104
Give directions for new programs and guidelines for grant award recipients.
9/99-11/99 Breakfast Club Assistant Leader
Next Innovations, Minneapolis, MN
Help adult, nonprofit employees gain significant leadership development skills.
10/99 — 11/99 Recreation Booster Club Member
Hancock Park and Recreation Center, St. Paul, MN 55104
Boost adult and youth programs by deciding fundraisers, assessing needs,
organizing parent volunteers, and maintaining local supervision of services.
EDUCATION:
. Graduated 1997 and 1992 MA, Public Administration and BA, Liberal Arts from Hamline University.
: Relevant Studies: Organizational Theory Human Resource Management
Financial Management Administration Skills Dev.
Social Policy Administering Local Gov't.
Deborah A. HiII
4119 Cedar Avenue
Minneapolis, Minnesota 55407
(612) 729 -1145
EDUCATION
UNIVERSITY OF MINNESOTA Minneapolis, MN
September 1998 Master of Public Health degree. Community Health Education major.
SAINT OLAF COLLEGE Northfield, MN
1995 Bachelor of Arts Degree. Family Studies and Women Studies double major.
EXPERIENCE
METROEAST PROGRAM FOR HEALTH
August 1996- Special Proiects Coordinator St. Paul, MN
Present Organized community agencies and created promotional literature to recruit low
income women for free mammograms and low income men for free prostate
screenings.
• Solely responsible for developing participant satisfaction survey to evaluate
program and quantify health and wellness needs.
• Collected and analyzed the results of the satisfaction survey.
• Collaborated with community agencies to provide information to pregnant and new
mothers at community baby showers.
Selected for HealthEast Healthier Communities Strategic Planning team to provide
direct input on community health needs and initiatives.
• Solely responsible for medical claims and patient referrals for program participants.
• Daily interaction with customized relational database (Microsoft Access platform)
and monthly report manipulation and generation.
• Coordinate MNCare grant from the Department of Human Services.
• Conduct community outreach for MNCare information and one on one assistance
• to MNCare applicants.
January 1996- Public Health Intern
August 1996 • Organized a community health fair at a local elementary school.
• Disseminated information about health issues relevant to children twelve and under
and their parents.
• Coordinated approximately fifty presentations by community and health
agencies in school classrooms. Topics included HIV, domestic violence, and
injury prevention.
• Planned a fun night out for two hundred low income children, arranging and
providing dinner, transportation, supervision, and a seat at a Twins baseball game.
• Read to a third grade child two hours per week in the volunteer program Everybody
Wins!
HENNEPIN COUNTY COMMUNITY HEALTH DEPARTMENT
August 1998- Seat Belt Challenge Coordinator Minneapolis, MN
Present • Revise the Seat Belt Challenge materials.
• Recruit community partners.
• Design and conduct training with community partners.
• Plan and implement events for the Challenge.
• Serve as primary contact for community partners.
• Recruit prizes and other incentives from businesses.
• Coordinate process and outcome evaluation activities.
• Work with the Hennepin police department staff and community partners to
institutionalize traffic safety efforts.
• VOLUNTEERS IN SERVICE TO AMERICA: Neighborhood Energy Consortium
September 1995- Communitv Outreach Coordinator St. Paul, MN
January 1996 Initiated a program to educate residents in a low income housing project about the
importance of recycling.
• Collaborated with interpreters to develop bilingual literature for primarily Hmong
and Hispanic residents.
• Implemented a rewards system for continuing participation in the program which
helped recognize positive behavior change among participants.
Valerie Ann Tones
.. Box 102, 222. Ninth Street NW
Waverly, Iowa 50677
(319) 352 -8399
jones@wartbizrg.edu
OBJECTIVE To work in a position that requires the integration of gender issues,.
community, and organizational service while assisting in the development of
others.
EDUCATION Master of Arts Degree, Major: Women's Studies.
Anticipated Graduation: July 1998, University of Northern Iowa.
Bachelor of Arts Degree, Majors: French and Philosophy -.
May 1994, College of St. Benedict.
Honors: Have received several leadership, academic, and service scholarships
and honors including: The Howard R. Swearer Student Humanitarian Award.
WORK Residence Hall Director, August 1994- present. Responsible for building
EXPERIENCE of approximately 400 residents. Supervise staff of 15. Provide initial and
ongoing training. Advisor to Hall Council. Responsible for programming
and addressing issues in Student Development. Also, servE: as member of
student life staff.
VISTO Co- Director, August 1993 -May 1994. Maintained seventeen service
programs and coordinated the efforts of 550 student volunteers. Advised a 21
member student coordinating board.
Resident Assistant,.New Beginnings, . August 1992 - August 1994. Provided for
the general health and welfare of up to sixteen pregnant women in residence.
Created opportunities for programming, meals, social activities, and access to
counseling and medical attention.
RELATED Advisor, Volunteer Action Center, August 1995 - present. Coordinate
EXPERIENCE community service program that matched student volunteers with area
agencies. Maintain office procedures and supervise three student employees.
Coordinator, Wartburg College Service Trips, August 1994 - present.
Coordinate Alternative Break Service Trips. Facilitate Trip details such as
lodging, meals, transportation and group processing and reflection activities
for up to seven trips per year, also student application process and fund
raising efforts totaling approximately $23,000 year.
Jones,'Page 2
9 0M . N11 I t qtr Professional Development Committee, August 1994 -May 1997. ,
EXPERIENCE . ' Planned _and implemented professional development opportunities for
Student Life Professionals.
Leadership and Service Recognition,... August 1994-May 1997. Coordinated
annual 'awards. event for - the recognition of student leadership and service,
. , included setting criteria for awards and selection process.
St. Elizabeth's Fest Committee, August 1995 - present. Program activities
during St. Elizabeth's Fest, a week long celebration of service, includes
coordinating Service Fair, campus worship, campus wide service projects,
special meals, and various events celebrating service.
PRESENTATIONS Iowa Governor's Conference on Service Learning, September 1996. Presented
session titled "Connecting the Campus and the Community: How College
Volunteer Agencies Assist the Community." Panel discussion.
1996 UNI RA Conference, January. Presented session titled "You've Never
Done Ihis Before!" an interactive analogy for issues of receptivity, tolerance,
and diversity. Received award for Outstanding Life Skills Program.
UMR -ACUHO Conference, November 1997. Presented session titled
"Beginning in the Nfiddle: Exploring Gender Issues," a two hour workshop
addressing gender stereotypes through feminist theory.
VOLUNTEER World's Window, August 1994 -June 1998. Volunteer monthly at retail store
ACTIVITIES selling handcrafted items from third world countries.
Religious Education Teacher, August 1989 -May 1993. August 1994 -May 1996.
Taught Junior High Religious Education.
Order of.Christian Initiation for Adults Sponsor and Catechist, January
1997- June 1998. Assist adults in faith formation. process.
GENERAL Midwest Regional Conference On Hunger and Homelessness, Coordinator
ACTIVITIES Community Service Council, Chairperson
HOUSES (Student.Initiative for Homeless Empowerment), Educational Facilitator
Theater de la Jeune Lune, Dramaturg Intern
Kellogg Leadership Center: College of St. Benedict, Student Service Liaison
French Club, President
Academic Registration, Co- Director
Academic Advising, Peer Advisor
ERENCES Available upon request .
q ,
• LeeAnn Mortensen 11220 Olive Street NW
Coon Rapids, MN 55448
��: a �> �° :Y�'�+�_<�;.��_•;��.�F.:��,� _ \ / 612) 755 -1797
T§" ✓; Jew" G, t b: i:; ,, }gaa, C ;ui 3'i . r, � � �xi x �d, cy. �' j^'; a `','ts"e >xc "'�' °* ?a1'?�:'Y" �:J�Trnaa9*;a..
Objective
Professional position seeking to improve the lives of others in an organization committed to serving the
public.
Education
1994-1996 University of Alabama at Birmingham, Birmingham, Alabama
Masters of Public Health in Health Behavior
• Returned Peace Corps Fellow
1991 U. S. Peace Corps Training Center, Naivasha, Kenya, East Africa
Orientation to political and social norms, cultural issues, business development and
languages of Kenya; in- service training also provided
1 Augsburg Weekend College, Minneapolis, Minnesota
B.A. in Business Management
• Elective course work included areas of social justice and gender issues
• Graduated Cum Laude
Work Experience
1997 -1998 Abstinence Education Program Coordinator
Minnesota Department of Health, Minneapolis, Minnesota
Maternal and Child Health, Division of Family Health
• Planned and facilitated public meetings /training sessions /review sessions
• Prepared State of Minnesota grant application for new federal initiative
• Wrote Request for Proposals for solicitation of community grants
• Addressed issues by concerned citizens
1996-1997 Student Worker Paraprofessional Senior
Minnesota Department of Health, Minneapolis, Minnesota
Acute Disease Prevention Services
• Researched current immunization programs for culture and language specific populations
• Prepared summaries describing current immunization programs
• Organized language specific materials for immunizations
1994-1996 Community Facilitator
Community Health Advisor Network (CHAN), Birmingham, Alabama
• Implemented and facilitated community -based health initiative
• Organized and conducted community informational meetings to introduce the natural helper
program to community residents
• • Recruited steering committee members and community health advisors
• Guided residents in a process to identify and prioritize health issues
• Planned and coordinated 12 -week training session
1994 Financial Assistance Specialist 11
Dakota County Economic Assistance, West St. Paul, Minnesota
• Determined AFDC, Food Stamp and Emergency Assistance eligibility
1991-1993 U.S. Peace Corps Volunteer - Small Business Advisor
Kenya, East Africa
• Taught business skills to women's groups and individuals
• Designed and facilitated seminars to enhance business skills
• Successfully administered initial start up of technical school
• Served on the Executive Board of a rehabilitation center for orphaned boys and promoted
activities for the center
1988-1991 Senior Payment Counselor
Hennepin County Support and Collections, Minneapolis, Minnesota
• Reviewed, interpreted and enforced child support court orders
• Prepared case files for court hearings, including county attorney consultations
• Attended court hearings
• Managed case load, updating paper /computer files daily
• Explained court orders and compliance requirements to clients
Awards
1994-1996 Returned U.S. Peace Corps Fellowship at the University of Alabama at Birmingham
1994-1995 AmeriCorps Member
i 1995-1996 University of Alabama School of Public Health Scholarship
Additional Information
• Evaluated the Children's Hospital of Alabama's BodyTrek Program (3/95 - 6/95)
• Voluntarily taught elementary school children about the prevention of skin cancer (9/95 - 10/95)
• Attended the American Public Health Association 1995 Convention
• Attended CHAN Unity Conference 1995 in Birmingham, Alabama
.... :: - * ;..,. >,...w:: ;c .• re k' _:: ih.' r. ^ +� �: }:a�'^?`j :v" , :vr t ^ . Y'V = a? -
,.,. .w ,...n:� ... .T.. .. : y . .; .Y.....,.:: .v w - >., ,.• y "�, y . :` .t :,, z ,. s'::a .z�f ;�`:`P »fir wnY .."- "G.,.. v� .. G 2
Jessica A. Ness, L.S.W.
806 Eltn Street
Anoka, MN 55303
612 - 323 -6791
WORK EXPERIENCE
July 1999 — present Bancroft Neighborhood Association, Minneapolis, MN
Supervisor: John Anderson, Vice President of Board
Neighborhood Director
Administer community programs for the betterment of the neighborhood.
Responsible for the financial stability of the Association's NRP monies.
Work with area businesses to become more involved with the community.
Work with area police to prevent crime and encourage safety.
April 1999 -June 1999 Como Park High School- Special Education Classroom, St. Paul,MN
Supervisor: Brian Wold
Teacher Assistant U
Assist students with AD1"ID and other learning disabilities to finish homework
And remain in a mainstream classroom for an entire period.
Sept. 1998 -May 1999 Out for Equity Program -St. Paul Public Schools, St. Paul, MN
Supervisor: Mary Tinucci
Program Intern
Co- facilitate support group for students in high schools.
Organize faculty within two high schools to promote respect and tolerance.
. Provide classroom education around issues of diversity and human rights.
Sept. 1996 -May 1999 University of Wisconsin- Admissions Office, River Falls, WI
Supervisor: Cheryl Metz
Student Assistant
Coordinated tours for prospective students and families.
Utilized computer skills to update student's files.
Answered multi -line phone for questions of the University and admissions.
Assisted in the registration programs for incoming freshmen students.
June 1998 - August 1998 Kansas City Chiefs Summer Training Camp, River Falls, W1
Supervisor: Mary Halada
14ohmteer Coordinator
Organized community volunteers for positions of sales, security, and providing
tourism information.
Coordinated with area newspaper to provide a weekly newsletter for fans.
Created float in parade to promote the Kansas City Chiefs arrival.
Assured a safe, fun, and successful summer training camp.
April 1997 -July 1998 Turningpoint for Victims of Domestic Abuse, Inc., River Falls, WI
Supervisor: Paula Welsh
Women's Advocate
Facilitated a respite program for women and children involved with the shelter.
Updated shelter's referral manual to assure correct information distributed.
Provided support and information to callers on crisis phone line.
Responsible for shelter operations during evening hours and weekends.
•
S VOLUNTEER EXPERIENCE
1995- May 1999 * American Red Cross - Pierce County, WI Chapter
Orientation to International Social Services, Spring 1999
Tracing and Other International Social Services, Spring 1999
International Humanitarian Law Training, Fall 1997
International Relief and Development, Fall 1997
Fundraising for Grand Forks, ND, Spring 1997
Disaster Relief Training, Spring 1996
1997- May 1999 * Pierce County Reproductive Health Center volunteer to prepare safer sex
for distribution at clinic and presentations.
packages p
1997 -1998 * Operation HELP board member, Hudson, WI
1995 -1997 * Turningpoint for Victims of Domestic Abuse, Inc., River Falls, WI
EDUCATION
1995- May 1999 University of Wisconsin -River Falls, River Falls, WI
Major: Social Work
Graduation bate: May 1999
Classes in Child Welfare, Social Work Policy, Diversity, Drug and Alcohol
Abuse, Crisis Intervention, and Practice classes including small group work.
• - Student Social Work Association member
1996 - Student Association Student Senate member
PROFESSIONAL. ORGANIZATIONS
1997- present National Association of Social Workers (N.A.S.W.)
REFERENCES
Ruth Kalms, MSW, Associate Professor - University of Wisconsin -River Falls
614 Lawrence, River Falls, WI 54022
(715)425 -0498
Debbie Silberstein, Program Manager -St. Paul Youth Service Bureau
1167 Arcade Street, St. Paul, MN 55106
(651)771 -1301
Cheryl Metz, Office Manger- University of Wisconsin -River Falls
112 South Hall, 410 South Third Street, River Falls, WI 54022
(715)425 -3500
Mary Halada, Budget Officer-University of Wisconsin -River Falls
1 I 1 North Hall, 410 South Third Street, River Falls, WI 54022
(715)425 -3882
•
Bethany Cathryn Wkson
College of Saint Benedict, Box 1796 5331 Juniata Street
Saint Joseph, MN 56374 Duluth, MN 55804
(320) 363 -0264, bcvukson @csbsju.edu (218) 525 -5714 (after May 22, 1998)
Adik
- - ----------- - - - - -- -----------------------------
---------------------------
jective:. To obtain a social,work position in project coordination and program development.
Education: College of Saint Benedict, St. Joseph, MN. Bachelor of Arts Degree, May 1998.
• Major: Social Work; Minor: Spanish, GPA 3.8 (4.0).
• Recipient of Presidential Scholarship. College of Saint. Benedict, St. MN.
Dean's List. Will be graduating Magna Cum Laude
• International Studies student. September - December 1996 Spanish- American Institute, Seville, Spain.
Attended through: University of Wisconsin- Platteville.
• Licensed social worker by May 1998.
• 1998 recipient of High Academic Achievement Award in Social Work.
Related Fund Distribution and C ommunity Initiatives, Volun teer Connection Intern. Spring 1998. United Way, St.
Experience: Cloud, MN.
• Participate in volunteer fund distribution process that targets funding to programs and agencies
addressing critical needs. Assess information and present reports that help United Way determine the
impact of funded programs and agencies. Serve on committee to organize Healthy Communities,
Healthy Youth workshop. Serve on Training Opportunities Team and organize trainings. Write bi-
monthly newsletter entitled Link N' Learn. Author weekly "Lend A Hand" volunteer column for the St.
Cloud Times. Interview and refer interested volunteers to appropriate agencies. Conduct follow -up
interviews with volunteers. Participate in weekly staff meetings.
Head Dav Camn Counselor. Summer 1997, YMCA, Duluth, MN.
• Planned and carried out activities for children ages 6 -12. Aided children with physical and mental
disabilities. Assisted swim instructors with daily lessons.
Vocational Specialist Intern. Spring 1997. Stearns - Benton Employment Training Council.
• Planned and facilitated job training workshop for high school students.
,Tumor Practieum: Social Work Intern. January 1997, Elyria Neighborhood Center, Elyria, OH.
• Coordinated after school program for children from low income families. Facilitated tutoring program
for high school students. Updated teen parent program and completed house calls to teen parents.
Generated food bank program for low income families. Implemented recycling program for the center.
Assisted director in transferring files of recipients for food bank program.
Live -in at Haven Homeless Shelter. January 1997; Loraine OH.
• Promoted positive role model for homeless children. Participated in moving residents from homeless
shelter into housing complex. Provided structured activities for children living at the shelter.
Coordinator of Personal Safetv and Assertiveness Workshon. Fall 1997, St. Joseph, MN.
• Implemented a workshop on self - defense techniques and violence prevention education for college
students.
Children's Advocate. Summer 1995. Women's Coalition, Duluth, MN.
Conducted child intakes: Assisted in'video camera interviews with children. Planned and participated in' .
structured learning activities with children. Provided support to battered women.
Other Housekeeper. Academic years 1994 - present, College of St. Benedict, St. Joseph, MN.
Experience: Manager at convenience store. Summer 1996, Conoco - Expresstop, Duluth, MN.
• Cashier. Summers 1994 -1996, Jubilee Foods, Duluth, MN.
Customer Service. Summers 1992 -1993, Lakewood Berry Farm, Duluth MN.
a ctivities & Participated in Volunteers in Service To Others (VISTO). Academic years 1995 -1996.
Interests Kidstop, planned and carried out activities for elementary school children. I
• Journey Home, cared for children of chemically dependent women.
• Traveling, camping, cooking, snowboarding, running, reading. ` ~'
*References available upon requestip -::•
Yvonne Shoemaker
3534 Welcome Ave N
Crystal, MN 55422
(612)533 -7627
SUIVIl RY
To obtain a challenging position working in your Company.
QUALIFICATIONS
• Training in PBX - answering phone, directing calls, and giving directions.
Taking messages, delivering faxes, and outgoing faxes.
• Training in front desk - checking guests in and out, assisting in any questions,
or problems and answering phones.
• General paperwork, Microsoft Excel experience, and Microsoft Word.
• Typing skills of 40 wpm.
• EXPERIENCE
May `97 -Oct `98 Hilton Hotel, Mpls., MN
Duties include answering phones, checking guests in and out, delivering
incoming and outgoing faxes, and helping them with any questions or
problems they may have. Started in May of 1997 as the PBX Operator and
was graduated to the Front Desk and then to the Night Audit. In the Night
Audit I did Microsoft Excel and calculating of numbers.
Oct `98 -Nov `98 DoubleTree Hotel
Duties include answering phones, checking guests in and out, delivering
incoming and outgoing faxes, and helping with any questions or problems.
Nov `98- Present Northwest Hennepin Human Services Council
Duties include answering phones, greeting guests, incoming and outgoing
mail, misc. duties including typing letters, delivering incoming and
outgoing faxes, etc.
RE S U ME
� Kathryn Langva
21785 Territorial Road
Rogers, MN 55374
'
EDUCATION
Continuing education toward a 4-year accounting degree, with
fourth and fifth quarter college accounting courses completed
last year.
Courses leading to and completing a Real Estate License for
the State of Minnesota.
University of Minnesota - 1 year - Foods in Business, Home
Economics
Willmar Jr. College - 2 years - Associate of Arts Degree
Watertown High School, Watertown, MN - High School Diploma
WORK EXPERIENCE
Bookkeeping - Presently working part-time for Sundance Golf &
Bowl. My responsibilities include daily cash
reports, accounts payable processing, daily
bank deposits, and other accounting and
clerical functions.
Secretary - Worked for the Polyurthane Foam Division of The
Society of the Plastics Industry as a temporary
employee. I was employed by Action Plus of
� Monticello. My job involved data entry and
� word processing functions.
'
�
�
- '
Kathryn Langva
Resume Continued
Secretary - Dominium Management Service, Inc., Plymouth, MN
As a secretary and also receptionist, I managed
telephone responsibilities and performed
various secretarial functions including word
processing and filing of documents.
Secretary - Otter Tail Power Company, Fergus Falls, MN
Secretarial and receptionist skills were
employed.
` Owner/Bookkeeper - Greenland Electric Company, Underwood, MN
Responsible for accounts receivable,
accounts payable, payroll, financial
statements, billing, credit checks, and
filing.
Phototypesetter - Battle Lake Review (Newspaper),
Battle Lake, MN
Realtor - Century 21 Real Estate, Fergus Falls, MN
This is not a complete work history.
'
��m�
• 2000 BOARD MEMBERS
CORCORAN 420 -2288
corstaff cr.mninter.net
JANE CHAMBERS BROOKLYN CENTER 569 -3300
ichambers(�i ci.brooklvn- center.mn.us
SHARON FEESS BROOKLYN PARK H #566 -0103
s feess(cDearthlink.net
DEB STURDEVANT CHAMPLIN 422 -8095
deb Rmsturdevant.mO mn.us
ANNE NORRIS CRYSTAL 531 -1000
anomsRci.ervstal.mn.us
LEANN LARSON OSSEO 425 -2624
osseomnRcaol.com
SHIRLEY SLATER DAYTON 427 -4589
sdslater a ci.davton.mn.us
r JEANNE ANDRE D
GOL EN VALLEY 593 -8014
iandre a.ci.volden- vallev.mmus
ED GOLDSMITH PLYMOUTH 509 -5412
e�-yoldsmi(cD.ci.plvmouth.mn.us
CARMEN HAWKINS ROGERS/HASSAN 428 -2058
ANN MARIE SHANDLEY MAPLE GROVE 494 -6016
ashandlevna ,ci.ma .rove.mn.us
SHAROL TYRA HANOVER 477 -9186
Tvraaolf(@,,aol.com
DAN DONAHUE NEW HOPE 531 -5100
ddonahueRmci.new- hobe.mn.us
RUSS FAWBUSH ROBBINSDALE 531 -1270
rfawbush(c�ci.robbinsdale.mn. us
MIN PRISM Telephone: 763.529.1454
People Responding In Social Ministry Elder Express 763.529.1252
• 2323 Zenith Avenue North
Golden Valley, Minnesota 55422 Website: prism.godsnetwork.net
Responding to people's needs... walking alongside them on the path toward self- sufficiency
May 17, 2000
Ms. Jane A. Chambers
Assistant City Manager /HR Director
City of Brooklyn Center
6301 Shingle Creek Parkway
Brooklyn Center, MN. 55430 -2199
Dear Jane:
Enclosed is PRISM's 2001 grant proposal for the Elder Express transportation service that
we provide to Brooklyn Center.
Please let me know if you have any questions regarding this proposal. We are happy to
assist you in any way possible and are open to meeting with city officials if needed.
Thank you for the great partnership that has developed between PRISM and the City of
Brooklyn Center to better serve the growing number of seniors.
Sincerely,
Dale M. Fagre
President/CEO
Member Congregations:
• Beautiful Savior Lutheran Church Brunswick United Methodist Church Calvary Lutheran Church Church of the Good Shepherd Holy Nativity Lutheran Church House of Hope Lutheran Church
W. Olivet Lutheran Church (Plymouth) Olivet Baptist Church Olivet United Methodist Pilgrim United Methodist Church Robbinsdale United Church of Christ Spirit of Hope United Methodist Church
St. Joseph's Parish Community St. Margaret Mary Catholic Church St. Mary of the Lake Catholic Church Unity Christ Church Valley Community Presbyterian Church Valley of Peace Lutheran Church
Supporting Municipalities:
Brooklyn Center Crystal Golden Valley New Hope Plymouth Robbinsdale
APPLICATION FOR CONTRACTURAL SERVICES_
CITY OF BROOKLYN CENTER
(FOR NONPROFIT ORGANIZATION /PROGRAM /AGENCY)
Date submitted Mav 17, 2000
(Application must be received by June 1 for consideration as part of the budget for the following year.)
Applicant Organization /Program/Agency Name: PRISM (People Responding in social Ministry)
Address: 2323 Zenith Avenue North
City, State, ZIP: Golden Valley, MN. 55422
Phone Number: 763.529.1350
Contact Person: Dale M. Fagre
PROGRAM OVERVIEW
1. Generally describe the organization, including its mission, date established, services, and
goals.
PRISM began as a social action center in the 1970's. In 1983, the organization was
incorporated as a Minnesota non - profit social service agency. Today, PRISM continues its
food and clothing distribution, financial assistance, and emotional support services. In 1988,
PRISM developed what has become a very successful Elder Express Transportation
program. With an increasing senior population in our service area we expect to provide over
10,000 rides during 2000. Approximately 9% of these rides over the next near are expected
from our service to Brooklvn Center residents.
Currently, PRISM has a support base of individuals, organizations, local city governments,
civic groups, foundations, businesses, and 18 member churches.
The mission of PRISM is to "walk alongside families by providing support-based programs that
encourage self - sufficiency'.
PRISM's current organizational goals include:
Oraanizational Initiatives
1. Begin implementing our 10 -year plan with mission and vision statements
2. Support our current staff with training opportunities
3. Hire appropriate staff to support organizational growth
a. Director of Financial & Development Administration (DFDA) — Since
9/99, PRISM has been fortunate to have the full -time volunteer services of a
• retired Controller from GE Capital working 40 hours a week to establish this role
and serve as a transitional person until fall '00 when we will add a full -time
person.
4. Organize an annual PRISM AWARENESS WEEK
5. Share Vision/Mission openly
• 6. Incorporate PRISM's 3 Basic Fundamentals:
a. Create "real value" by successfully developing/implementing programs
that respond and serve the needs of families
b. Achieve and maintain profitability at all times
C. Maintain a positive cash flow
7. Work with Board Chair and Board Task Force on consideration of governance
model alternatives
8. Network certain program and financial systems
9. Continue building of PRISM's visibility to the community
Program Initiatives
1. Accelerate shift from emergency to support-based programming
2. Broaden our case management and outreach efforts to families now that we
have three full -time staff qualified to do case work
3. Research extending appointments from 30 to 45 minute intervals
4. Look into feasibility of extending hours one more evening or Saturday
5. a) Increase program opportunities & revenues
-EE Transportation exploring further avenues available to improve
accessibility for the families in need of PRISM's services, with special
emphasis placed on our growing PRISM Elder Express transportation
services, as provided in Brooklyn Center.
- consider group pickup /drop -off for fee
- consider fee re- structuring (however, no one goes w/o ride)
- consider weekend or evening route opportunities
- Health Partners potential agreement
- increase North Memorial relationship
- maintain NorthRidge Care Center relationship
- consider mass EE solicitations for current & estate funds
b) Clothes Closet
- consider store front?
c) Other classes /groups
- consider charging fee (could also include general public)
6. Continue to maximize effectiveness of all other programs
7. Host a PRISM Social Ministry Awareness Day Conference (charge fees, bring
in a speaker; market to churches, non - profits, etc.)
8. Volunteer Program Development (mentorship as well as general volunteerism -
key volunteers become trainers)
9. To continue partnership projects with HIRED, Employment Action Center,
Minnesota Extension Services, Northwest Hennepin Human Service Council,
Family Options, Family Hope Services, and others working to help stabilize
families in our community.
10. To continue to recruit, train and expand the volunteer base of the agency by
collaborating with churches, schools, area businesses, city governments and
• individuals.
2
i
11. To continue cooperative efforts with landlords and property owners in the NW
suburbs enabling PRISM staff to more effectively address the housing crisis in the
• Twin Cities by advocating for low-income families.
12. To expand the financial budgeting opportunities for families to enhance their ability
to set and meet financial goals to greater improve their self - sufficiency.
13. Partner with University of Minnesota for use of a graduate student to research the
need for a long-term homeless shelter for young women
Fundina Initiatives
1. Fundraising
a. Build on the momentum of 1999
b. Continue growing Annual Partners Fund
C. Create a matrix for Development Committee with a clear path for donor
solicitation
d. Continue "visibility campaign" to all the homes in our service area
e. More attention given to donors ($500 +)
f. Hold Winter "Sock Hop" Fundraiser (Goal $4,000)
g. Hold Summer Golf Tournament — (Goal $10,000)
h. Initiate Planned Giving initiative to create an endowment
i. Continue strategic grant writing program
j. Continue PRISM Sundays
k. 11 Annual Fall Benefit- secure Honorary Chair, Match, and larger facility
I. Continue City carnivals and parades (incl. PRISM visibility focus)
M. Form a Capital Campaign Feasibility Committee
n. Donor Recognition Event
2. Capitalization
a. Set aside 2% of all unrestricted revenues that come in
b. Focus on what PRISM needs.... not just what we can raise
C. Think in terms of PRISM's stages of growth - --each with specific capital
requirements
d. Once b & c are defined, determine the best way to fund each stage of
.development (ie. add'I development staff, active development committee,
working capital agreements, etc.)
e. Schedule the activities of the CEO, EVP and DFDA accordingly (network
& plan for the future)
f. Monitor fundraising progress and the accuracy of PRISM's capital
requirement objectives
3. Add Director of Financial & Development Administration (DFDA) to staff
a. DFDA will support Dale /Liz in strategic planning issues
b. DFDA will continue to develop an expanded financial reporting system
•
C. DFDA will manage relationships with PRISM's bank and others to secure
financing agreements to help fuel growth and supply working capital
3
d. DFDA will research internal operating groups such as Elder Express, or
others to determine actual true costs; and provide ongoing analysis
e. DFDA to support Annual Fund with administrative support, direct
mailings, event planning, phonathons, etc.
2. Explain the areas of expertise of the organization, including a description of the range of
staff capability.
• Program Management & Advancement
All programs (including Elder Express) report to our Executive Vice President,
Programs, Elizabeth M. Johnson. Ms Johnson, a licensed social worker, has
served in a variety of positions with PRISM since 1995. There is also a full -time
case manager to assist our clients, and in 1999 we expanded our Director of
Volunteer position to full -time. All three individuals are experienced case
workers.
• Elder Express
This key program offered in Brooklyn Center, and throughout the other five
communities we serve, is staffed by two Transportation Managers (Betty
Watson), and (Carolyn Wick), and five paid drivers and and 15 part-time
volunteer drivers, many who have served PRISM for a number of years.
• Organizational Management, Fundraising Strategic Planning
9 9 9
Dale M. Fagre, President/CEO manages these areas. After serving for a year
as a volunteer consultant, Mr. Fagre joined PRISM early in 1999. He previously
served as an senior executive with other non - profit groups; and, co- founded a
high -tech company. In fall '00, a new full -time Director of Financial & Annual
Fund Administration will join the team.
3. Describe the target group for services of the organization.
Low to moderate - income families, elderly and those with disabilities
4. Describe how the organization is marketed, and to what geographical and demographical
areas.
PRISM has been in existence since 1972, and, in the same location for the past six years.
Consistency in our mission and services has lead to our visibility in the communities we
serve. In addition, we have 18 member congregations and six cities referring people to us.
We serve children, families, individuals and the elderly (some with disabilities) in the
• communities of Brooklyn Center (Elder Express), Crystal, Golden Valley, New Hope,
Robbinsdale and eastern Plymouth.
4
l
In addition, PRISM has developed an Elder Express brochure and poster that has been
distributed around our service area, including a dozen senior facilities throughout Brooklyn
Center.
5. Discuss the methodology employed in measuring the effectiveness of the organization.
The measuring of PRISM's work is done through gathering of statistical information as well as
client, staff, and partnering organizations' feedback.
In addition to the supporting statistical data we ultimately enjoy program success as clients we
have walked alongside experience strides toward self- sufficiency. That is true success!
A Board of Directors governs PRISM, and oversees the efficient and effective functioning of the
organization in the community. The Board members also volunteer serving people in our many
program areas. This personal connection is an important measurement for our Board as they
actively evaluate and critique our successes and challenges.
PRISM also answers to the cities we serve. Evaluations are done informally through each city's
funding committee, community support of churches, and other networking agencies.
BUDGET
Current Budget Yr. Requested
Year - Actual Budget Yr.
DOLLAR AMOUNT REQUESTED FROM CITY 1999/00$ 8,000 $ 10,000
TOTAL ORGANIZATION BUDGET " " $ 569,000 $636,000
CITY AMOUNT AS % OF TOTAL BUDGET It It 1.41 % 1.58 %
% OF TOTAL BUDGET FOR OVERHEAD
AND ADMINISTRATIVE COSTS If " 11 % 13 %
(Includes 1999 Audit categories Program (non - food/transportation),
Management & Fundraising related overhead)
6. List specific secured and anticipated sources of contributions available to the applicant.
SECURED (S)
SOURCE AMOUNT OR ANTICIPATED (A)
Congregations $ 70,000 (A)
Individuals $130,000 A
• Special Events $ 35,000 (A)
s
Organizations $ 19,200 (A)
Businesses $ 30,000 (A)
Municipalities /Grants $ 90,000 $37,500 secured
7. List all other funding organizations explored and the outcome.
Received Seekinq
City of Crystal $10,000 (fiscal 2001)
City of Golden Valley $10,000 (fiscal 2001)
City of New Hope $10,000 (fiscal 2001)
City of Plymouth $15,000 (fiscal 2001)
City of Robbinsdale $10,000 (fiscal 2001)
Edina Realty Park West $1,000
Edina Realty Plymouth $2,000
North Memorial Foundation $5,000
United Parcel Service $1,000
Onan Family Foundation $7,500
Tennant Foundation $3,000
Bemis Foundation $9,000
NSP $4,000
(Funding organizations continued)
Received Seekinq
TCF Robbinsdale $ 500
General Mills TBD
Bush TBD
Grotto TBD
Kopp TBD
Jay /Rose Phillips TBD
McKnight Letter of Inquiry sent
TBD= To be Determined
PRISM may seek funding from other corporations /foundations as the year progresses. We
will be ha to update you upon request as new grant opportunities resent themselves.
. PPY P Y P q 9 n PP present
8. List in -kind items requested from the City.
Not Applicable
•
9. Describe use of all in -kind contributions, and include estimated value of each in-kind
contribution.
Clothing - $ 52,672 (26,336lbs/$2 per /lb)
Food - $135,147 (135,147lbs/$1 per /lb)
Gifts (toys, supplies) - $ 37.805
TOTAL $225,624
10. a. Describe use of volunteers.
PRISM has more than 100 faithful volunteers who provide their time and energy in many of
the following areas: food shelf, clothes closet, receptionist, office assistant, drivers, events,
blood pressure clinic, tax preparation, legal advocate, etc.
b. Describe how the use of volunteers affects or reduces your budget.
In our most recent fiscal year our volunteers donated 11.575 hours of service to PRISM, or
the equivalent of 5.5 full-time employees. This currently saves our budget more than
• $160,000 in salaries and benefits annually.
11. Describe any proposed use of funds to be received from the City of Brooklyn Center to
pay wages, salaries, or benefits of employees of your organization.
PRISM calculates total wages, salaries (no benefits), for our Elder Express services in
Brooklyn Center to be approximately $9,473. Since the budget has PRISM covering a net
loss ($1,448) in expenses over income, we anticipate that ($9,473 - $1,448), or $8,025 (57 %)
of the overall proposed budget of $14,073 is to be covered by Brooklyn Center for wages and
payroll taxes. In addition. this budaet does not include anv other internal overhead costs
(marketing. administration. unexpected maintenance, etc.) also covered by PRISM.
Therefore, we are requesting $10,000 in funding this year.
COMMUNITY NEED
12. Explain the community need for the proposed service.
Since 1998, PRISM has enjoyed serving at the request of Brooklyn Center to provide our
Elder Express transportation services. The number of elderly (65 years +) in Brooklyn Center
was 3,546 in the most recent census. This represented 12.3% of the population. With a
growing overall senior population we assume this may be now be higher. In addition, about
O 4% of these elderly are living in poverty and clearly have a need for our low cost/no cost
7
(donation) service. Based on the most recent census, PRISM in the current year is providing
transportation services to 111 of Brooklyn Center's elderly population.
13. Explain the community benefits including what you do for groups with special needs in the
proposed service (if applicable).
Elder Express does not actively promote providing transportation for those with special
needs, however we do regularly do so.
14. Describe how Brooklyn Center benefits from the services needed.
PRISM's Elder Express gives Brooklyn Center seniors a very affordable and flexible
transportation option. We provide appointments with only 2 -day advance. In addition, we
strive to be flexible and do regularly accommodate last minute situations.
15. a. Discuss possible alternative sources for those services available within the
community.
Private transportation services, buses, cabs, and Metro Mobility are each available to
Brooklyn Center senior residents.
b. Describe why those alternative services are not filling the current needs.
We believe all transportation services genuinely try to do a professional job. However, there
are differences. The private transportation services and cabs are generally able to come on
short notice, however, they are very expensive, in particular, to those on a fixed budget. With
Metro Mobility, as we understand, it can take 30 days to get into their system once a person
registers, and then appointments must be made four (4) days in advance.
16.State the total numbers of people from all communities who participate or receive direct
benefits, and describe how these numbers were determined.
PROJECTED TOTAL
TOTAL SERVED TO BE SERVED
LAST YEAR NEXT YEAR
8,293 (3,214 families) over 8,500
This includes all the clients we serve in case management and our Elder Express
riders. PRISM maintains records on every case we manage and every ride we
provide.
• 17. a. State the numbers of residents from Brooklyn Center only who are served, and
describe how these numbers were determined.
8
PROJECTED TOTAL
TOTAL SERVED TO BE SERVED
• LAST YEAR (1999) NEXT YEAR
111 residents /875 rides 125 residents /1,000 rides
(PRISM keeps records of all people who call us for an appointment to ride)
b. What percent of the total residents served are from Brooklyn Center?
Overall Elder Express had 644 senior clients in 1999 (111 are from Brooklyn Center)
0
representing 17% of our clients and about 9% of the total number of rides provided by
our PRISM Elder Express ro ram. In 1999 our service grew b nine new people
P 9 9 Y p p
each month in Brooklyn Center and continues to grow in the first quarter of 2000.
ORGANIZATION NEED
18. What would be the consequences to your organization of not receiving the amount
requested?
PRISM would possibly need to reduce our Elder Express transportation services to Brooklyn
Center, or charge higher ride fees. However, this goes against our mission to provide
affordable, safe, and available transportation for those who need it. Our plan is to grow the
Elder Express transportation service. PRISM currently covers more than 50% of the overall
cost (including all designated operating overhead) to support Brooklyn Center with Elder
Express and this will continue to increase with projected growing numbers if support from
Brooklyn Center is not increased.
The following supporting documentation must accompany this application. If any item
is not enclosed, please explain why not.
1. Financial statement for the preceding fiscal year.
2. Proposed budget for the upcoming fiscal year.
3. Data (backup documentation) substantiating the need for this service in Brooklyn
Center.
4. Proof of nonprofit status.
5. List of current Board of Directors.
6. Job Descriptions and resumes of key personnel.
7. Statistical or other data measuring effectiveness of the organization.
Signature Date
Pow ► tp- 7-- / c.c-p
• Title
9
PRISM's Elder Express
Brooklyn Center Projections
Income
875 rides @ $3 each $ 2,625.00 (Based on 73 rides/month average fiscal1999)
City of Brooklyn Center $ 10,000.00
TOTAL $ 12,625.00
Expense
Driver/ Salary $ 4,400.00 Part -time
Transportation Coord. /Salary $ 4,400.00 Part-time
Payroll Tax $ 673.00
Gas $ 2,000.00
Insurance $ 1,100.00
Vehicle Maintenance $ 1,500.00
TOTAL $ 14,073.00
` s/� 4WSJV
2000 Budget
Actual Budget 1st I 2nd I 3rd I 4th
1999 2000 Quarter Quarter Quarter 4uarter
Church 67,163 a 70,000 12,031 22,406 13,056 22,507
Corporate /Business 13,267 b 30,000 9,900 3,000 3,000 14,100
Organizations 16,322 c 19,200 3,840 2,880 1,920 10,560
Individuals 95,314 d 130,000 18,800 17,500 28,500 65,200
Fundraisers 19,975 a 35,000 5,250 11,750 15,250 2,750
Municipal /Foundatior 97,154 f 90,800 38,950 21,450 16,450 13,950
309,196 375,000 88,771 78,986 78,176 129,067
Salaries and Benefits 69,337 g 104,609 22,894 22,893 29,359 29,363
Facilities 27,778 h 27,894 6,617 7,017 7,110 7,150
Office Expenses 12,523 f 13,340 3,270 3,270 3,270 3,530
Printing and Postage 9,651 j 9,200 2,300 1,900 2,300 2,700
Other Administrative 16,773 k 16,310 8,128 2,777 2,703 2,702
Fund Raising 5,689 / 3,600 0 2,000 1,600 0
Otherincome /Expens 296 m (1,000) (250) (250) (250) (250)
142,046 173,853 42,959 39,607 46,092 45,195
Net General Incom4 167,160 201,147 45,812 39,379 32,084 83,872
Elder Express
Revenue;
North Ridge Donatior 2,000 n 4,000 3,000 0 1,000 0
North Memorial Fund 10,441 o 10,000 2,500 2,500 2,500 2,500
Elder Express Donatl 17,533 p 22,500 4,725 4,725 5,775 7,275
29,974 36,600 10,225 7,225 9,275 9,775
Expense
Elder Exp Salaries 57,620 q 62,475 14,272 14,271 16,963 16,968
Gasoline 6,688 r 6,000 1,350 1,350 1,650 1,650
Mileage 625 s 0 0 0 0 0
Vehicle Maintenance 6,053 t 4,800 1,080 1,080 1,320 1,320
8 400 0 200 0 200
V ehicle Lice u
V se 26 n
Vehicle Depreciation 8,061 v 11,200. 2,800 2,800 2,800 2,800
Other Direct Costs 0 w 6 2,250 1,050 1,050 2,250
Vehicle Insurance 4,638 x 6,000 1,350 1,350 1,650 1,650
82,754 97,475 23,102 22,101 25,433 26,838
Net Eider Express (52,780) (60,975) (12,877) (14,876) (16,158) (17,063)
2000FinStmt
• _ 5/17�j
2001 ad get
Actual Budget 1st I 2nd I 3rd I 4th
1999 2000 Quarter Quarter Quarter Quarter
Financial Assistance
Revenue
NWH Financial Assist 72,444 y 72,000 18,000 18,000 18,000 18,000
Memorial Fund 1,612 z 2,000 500 500 500 500
Thrift Shop 3,023 A 3,000 750 750 750 750
77,079 77,000 19,250 19,250 19,250 19,250
Expense
Direct Salaries 68,365 B 103,344 25,836 25,836 25,836 25,836
NW Financial Assista 72,444 C 72,000 18,000 18,000 18,000 18,000
PRISM Financial Assi 14,922 D 14,000 3,500 3,500 3,500 3,500
Food Purchases 19,458 E 19,020 2,000 2,000 2,000 13,020
School Supply Purch 700 F 0 0 0 0 0
Scholarships 3,596 G 4,000 1,000 1,000 1,000 1,000
Direct Program Costs 3,355 H 0 0 0 0 0
182,829 212,364 50,336 50,336 50,336 61,356
Net Financial Assi: (105,750) (135,364) (31,086) (31,086) (31,086) (42,106)
Net Income - Op 8,620 4,808 1,849 (6,583) (15,161) 24,703
In-Kind Program
Donations
Food Donations 135,147 1 176,020 44,005 17,602 26,403 88,010
Clothing/Toy Donatio 90,477 J 62,000 5,200 3,900 7,800 45,100
225,624 238,020 49,205 21,502 34,203 133,110
Distributions
Food Distribution 137,944 K 176,020 44,005 17,602 26,403 88,010
Clothing[Toy Distribu 80,816 L 62,000 5,200 3,900 7,800 45,100
218,760 238,020 49,205 21,502 34,203 133,110
Net In -Kind 6,864 0 0 0 0 0
NET INCOME 15,483 4,808 1,849 (6,583) (15,161) 24,703
2000FinStmt
PEOPLE RESPONDING IN SOCIAL MINISTRY
FINANCIAL STATEMENTS
JANUARY 31, 2000 AND 1999
CONTENTS
INDEPENDENT AUDITOR'S PAG
REPORT
FINANCIAL STATEMENTS:
Statements of Financial Position
Statements of Activities and Changes in Net Assets 2
Statements of- Functional Expenses 3
Statements Cash Flows q
Notes to Financial Statements 5_8
•
WALLACE, LOKHORST & COMPANY, LTD.
• certified public accountants
W. SCOTT WALLACE, CPA
JONATHAN R LOMORST, CPA
INDEPENDENT AUDITOR'S REPORT
To The Board of Directors
People Responding in Social Ministry
We have audited the accompanying statements of financial position of People Responding in
Social Ministry (a Minnesota nonprofit corporation), as of January 31, 2000 and 1999, and the related
statements of activities and changes in net assets, functional expenses, and cash flows for the years then
ended. These financial statements are the responsibility of the Organization's management. Our
responsibility is to express an opinion on these financial statements based on our audits.
We conducted our audits in accordance with generally accepted auditing standards. Those
standards require that we plan and perform the audits to obtain reasonable assurance about whether the
financial statements are free of material misstatement. An audit includes examining, on a test basis,
evidence supporting the amounts and disclosures in the financial statements. An audit also includes
assessing the accounting principles used and significant estimates made by management, as well as
evaluating the overall financial statement presentation. We believe that our audits provide a reasonable
basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material respects, the
financial position of People Responding in Social Ministry, as of January 31, 2000 and 1999, and the
changes in its net assets and its cash flows for the years then ended in conformity with generally
accepted accounting principles.
March 28, 2000 / ., 4 _ 6 0
Broadway Place East, Suite 201 • 3433 Broadway Street Northeast • Minneapolis, Minnesota 55413 • 612- 378 -0020 • Fax 612 - 378 -1710
PEOPLE RESPONDING IN SOCIAL MINISTRY
STATEMENTS OF FINANCIAL POSITION
JANUARY 31, 2000 AND 1999
2000 1999
ASSETS
CURRENT ASSETS:
Cash $ 30,694 $ 42,176
Accounts receivable 4,259 5,648
Miscellaneous receivable, net of allowance for
uncollectible accounts - 1,271
Prepaid expense 7,763 2,474
Inventory 32,318 25,454
Total current assets 75,034 77,023
PROPERTY AND EQUIPMENT, AT COST:
Furniture and equipment 22,239 18,205
Vehicles 55,757 27,425
Less: accumulated depreciation (25,274) (20,527)
Net property and equipment 52,722 25,103
INVESTMENTS - 6,575
$ 127,756 $ 108,701
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES:
Accounts payable $ 2,744 $ 1,029
Accrued wages 3,350 1,456
Accrued payroll taxes - 2,005
Accrued expenses 2,901 933
Total current liabilities 8,995 5,423
NET ASSETS:
Unrestricted 43,212 72,061
Temporarily restricted 75,549 31,217
Total net assets 118,761 103,278
$ 127,756 $ 108,701
See Notes to Financial Statements
1
• PEOPLE RESPOle IN SOCIAL MINISTRY •
STATEMENTS OF ACTIVITIES AND CHANGES IN NET ASSETS
FOR THE YEARS ENDED JANUARY 31, 2000 AND 1999
2000 1999
Temporarily Temporarily
SUPPORT AND REVENUE: Unrestricted Restricted Total Unrestricted 'Restricted Total
Support:
Member churches $ 57,044 $ 6,200 $ 63,244 $ 66,094 $ 9,154 $ 75,248
Other churches 3,461 457 3,918 3,689 197 3,886
Corporations and foundations 39,803 7,793 47,596 36,535 17,990 54,525
Organizations 11,565 6,594 18,159 6,029 3,139 9,168
Individuals 77,985 16,763 94,748 39,288 7,481 46,769
Client donations 15 17,518 17,533 - 14,548 14,548
Other donations 20 3,591 3,611 - 5,380 5,380
In -kind contributions - 225,624 225,624 - 224,003 224,003
Contributed services 8,128 - 8,128
Special events 11,614 11,614 6,534 25 6,559
Grants from Governmental Agencies:
Municipal grants 28,922 - 28,922 12,750 10,000 22,750
In -kind contribution - vehicle - 32,563 32,563 -
Revenue:
Program service fees 10,441 - 10,441 14,172 - 14,172
Interest income 819 - 819 180 - 180
Miscellaneous income 3,630 - 3,630 8,156 - 8,156
Gain (loss) on disposition of asset (1,202) - (1,202) (111) - (111)
Unrealized gain on investments 143 - 143 2,030 - 2,030
Net assets released from restrictions:
Satisfaction of program restrictions 272,771 (272,771) - 290,959 (290,959) -
Total support and revenue 525,159 44,332 569,491 486,305 958 487,263
Expenses:
Program services 446,864 - 446,864 373,128 - 373,128
Management and general 62,729 - 62,729 34,171 - 34,171
Fundraising 44,415 - 44,415 5,794 - 5,794
Total expenses 554,008 - 554,008 413,093 - 413,093
Changes in net assets (28,849) 44,332 15,483 73,212 958 74,170
Net assets, beginning of year 72,061 31,217 103,278 (1,151) 30,259 29,108
Net assets, end of year $ 43,212 $ 75,549 $ 118,761 $ 72,061 $ 31,217 $ 103,278
See Notes to Financial Statements
2
PEOPLE RESPO� IN SOCIAL MINISTRY
STATEMENTS OF'FUNCTIONAL EXPENSES
FOR THE YEARS ENDED JANUARY 31, 2000 AND 1999
2000 1999
Program Management Fund- Program Management Fund -
Services & General raising Total Services & General raising Total
Salaries and wages $ 109,722 $ 33,400 $ 25,157 $ 168,279 $ 60,975 $ 14,480 $ 2,816 $ 78,271
Payroll taxes 8,560 2,634 1,976 13,170 4,803 1,141 222 6,166
Employee benefits 3,031 1,866 1,633 6,530 3,110 739 144 3,993
Total personnel costs 121,313 37,900 28,766 187,979 68,888 16,360 3,182 88,430
Donated services - 8,128 - 8,128 - -
Donated gifts 31,758 - - 31,758 31,658 - 31,658
Donated food 137,944 - - 137,944 140,511 - 140,511
Donated clothing 49,058 - - 49,058 51,544 - 51,544
Food purchases 19,458 - - 19,458 17,156 - - 17,156
Toys and school supplies 3,271 - - 3,271 1,301 - - 1,301
Specific assistance 18,518 - - 18,518 4,753 - 4,753
Supplies 5,195 1,357 799 7,351 3,541 1,041 625 5,207
Telephone 4,352 726 967 6,045 3,666 871 169 4,706
Postage and shipping 1,064 311 3,059 4,434 1,399 332 65 1,796
Occupancy costs 18,466 4,130 1,701 24,297 21,382 5,078 987 27,447
Printing and copying 2,452 365 2,400 5,217 721 171 33 925
Insurance 4,710 1,053 434 6,197 3,725 885 172 4,782
Professional services - 4,529 - 4,529 - 7,577 7,577
Contract services - 620 - 620 237 237
Equipment rental and repair 1,231 379 284 1,894 1,546 367 71 1,984
Transportation expenses 17,073 - - 17,073 15,198 - 15,198
Miscellaneous 1,880 2,846 71 4,797 1,920 306 39 2,265
Fundraising - - 5,689 5,689 - - 267 267
Interest - 59 - 59 235 - 235
Total expenses before
depreciation 437,743 62,403 44,170 544,316 369,144 33,225 5,610 407,979
Depreciation 9,121 326 245 9,692 3,984 946 184 5,114
Total expenses $ 446,864 $ 62,729 $ 44,415 $ 554,008 $ 373,128 $ 34,171 $ 5,794 $ 413,093
See Notes to Financiaai Statements
3
I
PEOPLE RESPONDING IN SOCIAL MINISTRY
STATEMENTS OF CASH FLOWS
FOR THE YEARS ENDED JANUARY 31, 2000 AND 1999
2000 1999
CASH FLOWS FROM OPERATING ACTIVITIES:
Changes in net assets $ 15,483 $ 74,170
Adjustments to reconcile changes in net assets to
net cash used in operating activities:
Depreciation 9,692 5,114
Loss on disposition of assets 1,202 111
Unrealized gain on investment (143) (2,030)
Donation of investment (3,008) (3,045)
Donation of fixed assets (900)
In -kind contribution of vehicle (32,563)
Net (increase) decrease in accounts receivables 1,389 (5,648)
Net (increase) decrease in miscellaneous receivables 1,271 (1,271)
Net (increase) decrease in prepaid expenses (5,289) (1,000)
Net (increase) decrease in inventory (6,864) (289)
Net increase (decrease) in accounts payable 1,715 (3,396)
Net increase (decrease) in accrued wages 1,894 361
Net increase (decrease) in other current liabilities (37) (940)
Net cash provided by (used in) operating activities (16,158) 62,137
S CASH FLOWS FROM INVESTING ACTIVITIES:
Purchase of property and equipment (11,803) (15,525)
Proceeds from sale of property and equipment 7,500 _
Proceeds from sale of investments 7,479
Proceeds on redemption of certificate of deposit 1,500 (1,500)
Net cash provided by (used in) investing activities 4,676 (17,025)
CASH FLOWS FROM FINANCING ACTIVITIES:
Payments on note payable - (7,000)
Net cash provided by (used in) financing activities - (7,000)
Net increase in cash and cash equivalents (11,482) 38,112
Cash and cash equivalents, beginning of year 42,176 4,064
Cash and cash equivalents, end of year $ 30,694 $ 42,176
Supplemental disclosures of cash flow information:
Cash paid during the year for:
Interest expense $ 59 $ 235
•
See Notes to Financial Statements
4
PEOPLE RESPONDING IN SOCIAL MINISTRY
NOTES TO FINANCIAL STATEMENTS
JANUARY 31, 2000 AND 1999
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The Oraanization
People Responding in Social Ministry (the Organization) is incorporated under the laws of the State
f
o Minnesota as a
nonprofit corporation. The Organization offers support-based programming with
emergency services supported by communities of faith, schools, local governments, businesses,
community groups, foundations, and individuals.
Financial Statement Presentation
The financial statements of People Responding in Social Ministry have been prepared on the
accrual basis of accounting and are presented in accordance with the Financial Accounting
Standards Board's Statement of Financial Accounting Standards (SFAS) No. 117, "Financial
Statements of Not - for - Profit Organizations ". SFAS No. 117 requires the Organization to report
information regarding its financial position and activities according to three classes of net assets:
unrestricted net assets, temporarily restricted net assets, and permanently restricted net assets.
Assets accumulated and resources received and expended by the Organization are either
unrestricted as to use or purpose or restricted by the donor for a particular _ purpose.
Permanently restricted net assets account for donations restricted for specific purposes whereby
the restriction does not expire. Temporarily restricted net assets represents contributions to the
Organization whose use is limited by donor - imposed stipulations that either expire by passage of
time or can be fulfilled by expending the funds for their restricted purpose. As of January 31,
2000 and 1999, the Organization had not received any permanently restricted gifts.
• The Organization has chosen to report contributions that are received with donor - imposed
restrictions that are met in the same reporting period as temporarily restricted contributions with an
accompanying reclassification showing the satisfaction of the restriction.
Government Grants and Contracts
Government grants and contract funds are recorded as revenue when earned. Revenue is earned
when eligible expenditures, as defined in each grant or contract, are made: Funds received but not
yet earned are shown in the restricted net assets. Expenditures under government contracts are
subject to review by the granting authority. To the extent, if any, that such a review reduces
expenditures allowable under these contracts, the Organization will record such disallowance at the
time the final assessment is made.
Donated Materials and Services
Donated materials are reflected as contributions in the financial statements at their estimated
market values at the date of receipt. Contributed services are reported as contributions if the
services would typically need to be purchased by the Organization and the service provided
requires specialized skills. Contributed services are reflected in the financial statements at the fair
value of the services performed at the date of the service.
During the year ended January 31, 2000, the value of contributed accounting services me
. g meeting the
requirements for recognition in the financial statements
ements was $8,128. During the year ended
January 31, 1999, the value of contributed services meeting the requirements for recognition was
not material and was not recorded. Total volunteer service hours not meeting the requirements for
recognition in the financial statements were 11,575 and 8,216 for the years ended January 31,
is 2000 and 1999, respectively.
5
PEOPLE RESPONDING IN SOCIAL MINISTRY
NOTES TO FINANCIAL STATEMENTS
JANUARY 31, 2000 AND 1999
• 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued)
Cash and Cash Equivalents
For purposes of the statements of cash flows, the Organization considers all highly liquid
investments with maturities of three months or less to be cash equivalents.
Inventory
Inventory consists of food, gifts, and clothing donated by various contributors and is reflected in the
financial statements at the estimated fair market value at the date of receipt.
Furniture. Eauioment and Depreciation
Furniture and equipment are recorded at cost. Contributed items are recorded at fair market value
at the date of the contribution. Depreciation expense for furniture, equipment and vehicles is
computed on the straight -line method and a useful life of five years.
Functional expenses
The expenses included in the accompanying statements of functional expenses were allocated to,
or specifically identified with, the various functions as follows:
Salaries and related expenses - based on job descriptions and management's estimated
where time was expended;
Other expenses - based on the best estimates of management.
• Unemolovment Compensation
The Organization has elected to self - insure unemployment tax claims. Any amounts incurred will
be recorded as expense when payable.
Income Taxes
The Organization has been granted exemption from income taxes under Section 501(c)(3) of the
Internal Revenue Code of 1986 and the State of Minnesota and therefore is exempt from Federal
and State income taxes.
Use of Estimates
The preparation of financial statements in conformity with generally accepted accounting principles
requires management to make estimates and assumptions that affect certain reported amounts
and disclosures. Accordingly, actual results could differ from those estimates.
2. ACCOUNTS RECEIVABLE
Accounts receivable as of January 31, 2000 and 1999 consisted of the following:
2000 1999
Matching gifts $ 1,850 $ 150
Services billings to third parties 825 2,286
Northwest Hennepin Human Services Council 1.584 3.212
$ 4.259 $ 5.648
6 (continued)
PEOPLE
RESPONDING IN SOCIAL MINISTRY
NOTES TO FINANCIAL STATEMENTS
JANUARY 31, 2000 AND 1999
0 2. ACCOUNTS RECEIVABLE (continued)
The receivables from Northwest Hennepin Human Services Council (NWHHSC) are for
reimbursements for disbursements made under an emergency financial assistance loan program in
which the Organization performs the case management and administrative activities in providing
emergency loans to individual clients. The Organization is reimbursed for such disbursements by
NWHHSC. The total disbursements made by the Organization for the years ended January 31,
2000 and 1999 were $72,444 and $36,524, respectively. The families served by this program in
the years ended January 31, 2000 and 1999 were 134 and 68, respectively. There is no guarantee
that these funds will continue to be available in future periods.
3.. MISCELLANEOUS RECEIVABLE
Miscellaneous receivable as of January 31, 2000 and 1999 consisted of the following:
2000 1999
Clients' emergency assistance loans $ 8,809 $ - 1,272
Reserve for uncollectible accounts (8.809) 0
$ 0 $ 1.272
The Organization utilizes its own resources to provide emergency loans to individual clients. Such-
loans are provided to clients in the form of a loan. For the year ended January 31, 2000, all such
loans outstanding are fully reserved until amounts are actually collected.
4. INVENTORY
Inventory as of January 31, 2000 and 1999 consisted of the following:
2000 1999
Food $ 17,011 $ 19,808
Gifts 11,693 5,646
Clothing 3.614 0
$ 32.318 $ 25.454
S. FIXED ASSETS
During the year ended January 31, 2000, the Organization received a grant in the form of a ten -
passenger van under a Section 5310 grant from the State of Minnesota, Department of
Transportation (State). Under the terms of this grant, the State pays 80 percent of the cost of the
vehicle and the recipient pays for the remaining twenty percent plus other items not covered by the
grant. The use of the vehicle is restricted to transportation of the Organization's clients as detailed
in the grant application. The total value of the van was $41,231, and an in -kind contribution of
$32,563 was recognized in the year ended January 31, 2000.
6. INVESTMENTS
Investments are recorded at fair value. The value assigned to investments received by gift is the
market value at the date of donation. As of January 31, 1999, the investments consisted of the
following:
Common stock $ 5,075
Certificate of deposit 1.500
• $ 6,575
7
PEOPLE RESPONDING IN SOCIAL MINISTRY
NOTES TO FINANCIAL STATEMENTS
JANUARY 31, 2000 AND 1999
0 7. TEMPORARILY RESTRICTED NET ASSETS
Temporarily restricted net assets consisted of the following as of January 31, 2000 and 1999:
2000 1999
Food purchases $ 436 $ 2,612
Memorial fund 1,380
Food, gift and clothing inventory 32,318 25,454
Elder Express vehicle 37,795 -
Other temporarily restricted net assets 5.000 1.771
$ 75.549 $ 31.217
8. IN -KIND CONTRIBUTIONS
The Organization records in -kind contributions at fair market value at date of donation. In -kind
contributions are reflected as support when received and as expenses when distributed. The
following were received for the year ended January 31, 2000 and 1999:
Food 2000 1999
Clothing $ 135,147 $ 138,197
52,672 51,544
Gifts 37.805 34.262
$ 225.624 � 2Z4
9. OPERATING LEASES
The Organization has a three -year lease for office space that expires May 15, 2002. The lease
contains a 90 -day termination clause and calls for monthly rental payments of $1,200 in the first
year, $1,400 in the second year, and $1,600 in the final year of the lease. The Organization had a
five -year lease for office space that expired March 31, 1999. The lease contained a 90 -day
termination clause and called for monthly rental payments of $1,726, which were subject to change
in April of each year based on the change in the consumer price index. The rent expense for the
years ended January 31, 2000 and 1999 was $14,400 and $20,712, respectively.
The Organization also leased a vehicle. The agreement extended from July 22, 1996 through June
22, 1998 and required lease payments of $287 per-month. This vehicle was purchased by the
Organization at the end of the lease. The lease expense for the year ended January 31, 1999 was
$1,448.
No minimum future rental payments under noncancelable operating leases having initial or
remaining terms in excess of one year exist as of January 31, 2000.
10. SIGNIFICANT CONCENTRATION OF CREDIT RISK
Support and revenue
The Organization provides services within the Twin Cities area. The amounts due for services
provided are from third -party payers, all of which are local residents.
11. RECLASSIFICATIONS
Certain financial statement items for the year ended January 31, 1999 have been reclassified to
reflect comparability with account classifications adopted for the year ended January 31, 2000, with
no effect on previously reported changes in net assets.
8
I><}t8rri31 Revenue service Department of the Treasury
District
Person to tU:TPA
re laDhcne Number:
PEOPLE RESPONDING ZX SOCIAL 1 -800- 829 -1040
MINISTRY
.37' TOLEDO AVENUE NO 902
W-LZ NSDALE, MN $4:22 -2002 Refer Reply to: 0 .6 -0668
Date: January 3, 1995
RE: EXEMPT STATUS
EIN: 41-1442049
This is in response to the letter, Hated December 26. 1995, regarding
you; status as an orp_anizatinn exempt from Federal income tax.
Our records indicate that a ruling letter was issued % September 1993,
granting your organization an exemption from Federal income tax under
the provisions of Section S01(c)(3) of the Internal Revenue Code of
1954. Our records also indicate that your organizaLlun is not a private
foundiLtion but one that. is described in Section 549 (a)(1) &
Internal Revenue Code.
contributions :'made : you are dednr.t i h l a by donors in computing their
: taritble ° Inc ome -� — .:.t 4- - - manner and to the extent provided in Section. -170
= tha.Intern`al w ftevariue
Code.
�,.;.M } <:::::- ::�.__.._ -
< onr - reapt•s;_'cach year axe normal iy $25, 000 or more, you are
requrred to f.i1e :,F rm. "§90, Return of organizations zrxempt fxu:n IctUumG
tax - -by _the fifteinth_ day of the fifth month After the end of your annual
You - r-rc n ot required t file: Paderal income tax returns unless you are
subject to the tax on unrelated business income under Section 511 of the
Code. If oU, are s ubject to this tax u
Y 3 o must file an i ncome tax
tax,
on F- 990 -T.
If any question a: ises witb respect to your s tLLus Pus Federal iilcotae
tax purposes, you stay use this letter as evidence of your exemption,.
This is an advisory letter.
Si ycurs.
Bobby z. Scott
• District Director
z..� :;.
J ,''
,pti._E_DIJp
STATE OF MINNESOTA
OFFICE OF T
HE ATTORNEY GENERAL
NCL TOWER. SUITE 1200
UBERT H. HUMPHREY III July 24, 1998 445 MINNESOTA STREET
ST. PAUL. MN 55101 -2130
ATTORNEY GENERAL TELEPHONE: (612) 296-9412
PEOPLE RESPONDING IN SOCIAL MINISTRY
ATTN MARY JORDON
2323 ZENITH AVE N
GOLDEN VALLEY MN 55422 -
Dear Sir or Madam:
This office has received the annual report which was recently filed for the above
p y b e
referenced charitable organization. Your organization's registration has been continued
pursuant to Minnesota Statutes chapter 309, the Charitable Solicitations Act.
We
wish to remind you that registration is not an endorsement of the organization
g g
and that Minnesota law prohibits any person from misrepresenting the meaning of
registration.
Since many grant making organizations and foundations require evidence of
registration with this office, we suggest that you retain this letter in your files.
Your next annual report and financial statement will be due six months after the
close of your organization's fiscal year.
Very truly yours,
qCYNDI.H. NELS
Executive I
Charities Division
Telephone: (612) 296 -6172
411442049
AMH:arltr.doc
AG:15798
Facsimile: (612) 296 -7438 • TTY: (612) 296 -1410 • Toll Free Lines: (800) 657 -3787 (Voice), (800) 366 -4812 (TTY) • www.ag.state.mn.us
An Equal Opportunity Employer Who Values Diversity Printed on 50% recycled paper (15% post consumer content)
PRISM BOARD MEMBERS LISTING (2000)
Sue Seim Mt. Olivet Lutheran (Plymouth)
Chairperson
• 4150 Ximines Lane
Plymouth, MN 55441 H: 550 -1211
W: 871 -3300 Ext. 2231
Karen Sauter Valley Presbyterian Church
Vice Chairperson
205 Kentucky Avenue North
Golden Valley, MN. 55427 H: 545 -3738
Diane Juul Pilgrim United Methodist
Secretary
3615 Wedgewood Lane North
Plymouth, MN 55441 H: 550 -0858
Marge Beard St. Joseph's Parish Community
Treasurer
10910 34 Avenue North
Plymouth, MN. 55441 H: 525 -9633
W: 567 -6759
Fax: 593 -1135
mbeard1@ csc.com
Members:
Mary Ann Beneke Holy Nativity Lutheran Church
2412 Parkview Blvd.
Golden Valley, MN. 55422 H: 522 -6103
Jim Bjorgan House of Hope Lutheran Church
12135 Old Rockford Road
Plymouth, MN 55442 H: 559 -2424
Tracy Boyle Brunswick United Methodist Church
4519 Robin Circle
Robbinsdale, MN 55422 H: 536 -1292
Susan Hammitt Spirit of Hope United Methodist
GE Capital
3 Capitol Drive
Eden Prairie, MN. 55344 H:
W: 828 -1000
Ruth Lussky - Esterberg Beautiful Savior Lutheran Church
18566 Gladstone Blvd.
Maple Grove, MN. 55311 H: 416 -1920
Doris McGregor ' Calvary Lutheran Church
7600 Golden Valley Road, #1007
• Golden Valley, MN 55427 H: 545 -1300
Board Listing 2000 (con't)
Thomas Shovlin St. Mary of the Lakes Catholic Church
1845 Hampshire Lane North
Golden Valley, MN. 55427 H: 544 -4861
George Stilley Olivet Baptist Church
3941 Zealand Avenue North
Minneapolis, MN 55427 H: 544 -4767
Kevin Stucki St. Margaret-Mary
4530 Heartherbrook Circle
Golden Valley, MN 55422 H:
Mary Ann Tellers Church of the Good Shepherd
7445 West Franklin
St. Louis Park, MN 55426 H: 544 -6907
George Walker Community At Large
1350 Skyline Drive
Golden Valley, MN. 55422 H: 588 -6836
Fran Zabel Robbinsdale United Church of Christ
1370 Douglas Drive North
Golden Valley, MN 55427 H: 542 -3249
•
PRISM Executive Team
Dale M. Faare President & CEO
Job Description:
Directs the mission, purpose and policies of PRISM in accordance with organizational bylaws,
including all federal and state regulations. Responsible for overall vision, direction, financial
and administrative management of the organization. Develops and delivers strategic
planning, fundraising, and marketing of the organization.
Resume:
Mr. Fagre joined the organization in April 1999 after serving as a volunteer consultant for
PRISM since March 1998. From 1996 -1999, he served as Co- Founder /Senior Vice President
for Questek Innovations, Inc., a high - technology development stage company. He also has -
extensive experience in the non-profit sector as Vice President Marketing & Chief
p
p � 9
Development Officer at Youth Encounter; Managing Director, Development & Administration
at Tentmakers Youth Ministry, Inc.; and, Director of Capital Campaigns for Waldorf College.
In addition, Mr. Fagre served for over ten years in financial underwriting /management in the
Fortune 1000 financial service sector. He received his Bachelor of Arts Degree from
Concordia College, Moorhead.
Elizabeth M. Johnson Executive Vice President. Proaram Advancement
Job Description:
Responsible for envisioning, administering and delivering quality, effective support-based and
emergency service programming for PRISM. Provides direction, policy and oversight for
client intake, case management, financial requests, intake and distribution of food and
clothing, and directs the Elder Express transportation program. Directs the research,
development and implementation of new programs designed to meet the needs of the people
PRISM serves.
Resume:
Ms. Johnson joined PRISM in November 1995. She has served in virtually every program
and administrative capacity for the organization. Prior to joining PRISM, Ms. Johnson worked
at North Hennepin Community College from 1992 -1995 as a Mentor, Bridge to Success
Program; and, as a Computer Lab Assistant. From 1994 -97 she volunteered as a Battered
Women's Advocate and counselor at a Youth Crisis Center. Ms. Johnson earned a Bachelor
in Social Work Degree from St. Thomas University, graduating with honors, and, is a licensed
social worker.
s
PRISM
PEOPLE RESPONDING IN SOCIAL MINISTRY
. 1999 ANNUAL REPORT
'In 1999, PRISM had a great year thanks to our faifhful donors, volunteers, board members, staff,
churches, businesfes, organization's, foundations, and municipalities. We are excited to continue our
work in to 1000 and beyond!' - Dale M. fagre, President /0
PROGRAM HIGULIGUE
• SERVED 8,293 INDIVIDUALS IN 2,214 FAMILIES
a.
• VOLUNTEERS SERVED 11,575 HOURS (aveng)ng 222 hours a wA
• ELDER EXPRESS PROVIDED 9,719 RIDR TO 644 SENIORS
• , DISTRIBUTED 134,385 POUNDS OF FOOD
e �;_ ,• - ter
• 52,624 MEALS PROVIDED
• DISTRIBUTED 26,336 POUNDS OF CLOTHING
s:
• PROVIDED 160. FAMILIES WITH WT,340 IN EMERGENCY °
FINANCIAL ASSISTANCE (homelesr prevention) volunteers c int ages. in fact,
a number of families work together to
help out in many different ways.
• PROVIDED FIVE "HANDS UP FOR EDUCATION" SCHOLARSHIPS
• OUR FREE TAX CLINIC SERVED 51 FAMILIES AND PROVIDED
$54000 IN TAX REFUNDS
• RE- ORGANIZED THE OFFICE, RECARPETED, AND SET UP A° °
FIRESIDE RESTING ROOM FOR FAMILIES y °
• CREATED A MON PLAN ENTITLED " Roadmap to the Future'
• ADDED TWO NEW - FULL-TIME PROGRAM STAFF
AUTUMN BENEFIT & SILENT AUCTION RAISED OVER $90,000
` Donors also come in all ages and
• WELCOMED 638 A/EWFINANCIAL'DONORS sizes[
PRISM 1999 STAFF 1999 PRISM BOARD
Executive Tearm Executive Board:
Dale Fagre, President & CEO Sue Seim, Chairperson, Mt. Olivet Lutheran Church of Plymouth
Elizabeth Johnson, Executive Vice President, Programs Ann Sessoms, Vice Chairperson, Community -at -Large '
Finance: Diane Juul, Secretary, Pilgrim United Methodist Church
Bob Blake, Treasurer, Church of the Good Shepherd
Martin Boddend, Controller & Advisor (full-time volunteer)
Program Staff: Board Members:
Marge Beard, St. Joseph's Parish
Tracy Norsted, Case Manager
• Mary Ann Beneke, Holy Nativity Lutheran Church
Betty Watson, Director of Transportation, Elder Express
Carolyn Wick, Transportation Coordinator, Elder Express Jim Bjorgan, House of Hope Lutheran Church
J.C. Niska, Director of Volunteers Tracy Boyle, Brunswick United Methodist Church
Dick Badds, Elder Express Driver Jaqualne Fisher, Unity Church of Christ
BN Harwel Communityat -Large
Jerry Black, Elder Express Driver
Maureen McGinty, Elder Express Driver Bemire Hynes, St. Margaret Mary Church
Dennis Schimmel, Elder Express Driver
Ruth Lussky, Beautiful Savior Lutheran Church
� '
Doris McGregor, Calvary Lutheran Church
Also, we wish to recognize and give a special thanks to more than 100 Karen Sauter, Valley Community Presbyterian Church
faithful volunteers who served 11,575 hours during 1999. Their service Tom Shov1n, St. Mary of the Lake Chruch
helped the organziation save costs equal to 5.5 full -time staff positions, George Stritey, Olivet Baptist Church
saving the organziation an estimated $1 e0,000. PRISM volunteers serve Fran Zabel, Robbinsdale United Church of Christ
In p wide variety of areas such as receptionist, food shelf, clothes closet,
cleaning, driving, s A special thanks to the Board for all your devotion and
g g pedal events, fundraising, finance, board members ..
and so much morel leadership during 1999.
1 �
PRISM'S PROGRAMS '
The mission of PRISM is to walk alongside families by providing
x-
L _° •' support-based programs that encourage. self - sufficiency.
W hat does "walk alongside families" mean anyway? In the past five years working at PRISM, I have
"a, s watched this "walk alongside" gp from a philosophy to a way of being I have watched families that rve
_ .. �..:
sewe call out Staff Just because they are lonely. I have watched families c811 to Just talk to staff about
problems they wete suprdsed we could help with. They weren't asking for help other than some advice or a
f .voice of coneetn or a ptayer to help them through. 'Walking alongside" is more than food and financial
. _ help from time to time. It Is an attitude of care and concern that listens beyond the basic needs. This
attitude Is at the very heart of PRISM. - Elizabeth Johnson, Executive Vice President, Ptoglams
Pood Shelf Clothes Closet Emergency Financial Assistance
Elder LrpmaTtansportation Kid's Birthday Club Nand Up Pot Education Financial Counseling
On -Site Workshops Blood Pressure Clinic Tax Assistance & Preparation
PRISM* also provides vouchers for free furniture and gas, utilities bill advocacy, and
offers a broad referral network for any other assistance that our clients need.
2
F ,
1999 FINANCIAL RESULTS .
7 .
999 was a growth year for PRISM. Building on 1998s excellent results, we focused on creating a
vision to provide quality services for families into the future, and worked successfully to add revenue to
support this initiative through fundraising efforts. We expect this focus to continue. Research shows
PRISM may see its client numbers grow up to 250% over'the next ten years. In 1999, PRISM started
building a financial and organizational model for accelerated growth that includes additional staffing,
greater availablitiy of client resources, increased visibility in the community and a growing focus on
fundraising. In 1999, the budget (cash & gifts -in -kind) grew to $569,491, an increase of 17 %, or
$83,000 over 1998. The 1999 net income was $15,483, or 2.6% of gross revenue.
Statements of activities and changes in net assets for the years ending January 31, 2000 and 1999
*am 1444 '
Temporarily Temporarily
Unrestricted Restricted Total Unrestricted " Restricted Total
SUPPORT AND REVENUE:
Support:
Member churches $ 57,044 $ 6,200 $ 63,244 $ 66,094 $ 9,154 $ " 75,248
Other churches 3,461 457 3,918 3,689 197 3,865
Corporations & Foundations 39,803 7,793 47,596 36,535 17,990 54,525 -
Organizations 11,565 6,594 18,159 6,029 3,139 9,168
Individuals 77,985 16,763 94,748 39,288 7,481 46,769
Client Donations 15 17,518 17,533 - 14,548 14,548
Other Donations 20 3,591 3,611 - 5,380 5,380
In4dnd Donations - 225, 4 225,624 - 224,003 224,003
Contributed services 8,128 - 8,128
Special events 11,614 - 4 11,614 6,534 25 6,559
t
Grants (Government Agencies):
Municipal grants 28,922 - 28,9M 12,750 10,000 22,750
In4dnd contribution vehicle - 32,563 32,563 -
Revenue `
Program service fees 10,441 - 10,441 14,172 - 14,172
Interest income 819 - 819 180 - 180
Miscellaneous income 3,630 - 3,630 8,156 - 8,156
Gain (loss) on disposition of asset (1,202) - (1,202) (111) - (111)
Unrealized gain on investments 143 - 143 2,030 - 2,030
Net assets released from restrictions: +
Satisfaction of program restrictions 272 771 (272 771 ) - %r q5g -
Total support and revenue 525.1: ed M ap aka 487 2fi3
Expenses:
Program services 446,864 = 446,864 373,128 - 373,128
Management and general 62,729 - 62,729 34,171 - 34,171
Fundraising 44 415 - 44 415 5 704 - 5 7!94
Total Expenses - 5mm 41I= - 413.092
Change in net assets (28,849) 44,332 115,483 73,212 958 74,170
Net assets, beginning of year x.061 31 X17 103278 (1 1,51) 30 259 22.108
Net assets, end of year $ 43 212 S 75 549 S 11 5-761 S 72-061 S 31217 $ 103278
Copies of the full audit are available upon request. ,
M
t
l
PRISM PARTNERS FUND
During fiscal 1999, there were a record total 1,096 financial donors who provided gifts to PRISM totaling $289,345, up 21% from
$238,833 in 1998. (This does not include $72,000 in funds from Northwest Hennepin Human Services that PRISM administers and
isperses, PRISM Thrift Shop, Gifts -in -Kind or Elder Express).
On behaK of all the PRISM staff, board and clients, we thank you for your faithful support!
VISION PARTNERS ($10,000+) • COMMUNITY PARTNERS (cen't) SUSTAINING PARTNERS (can't) SUSTAINING PARTNERS (eon t)
Connie Bakken Taint Maus Francis and Patricia Goetz Michael and Valentina Plant
DREAM PARTNERS ($5,00049,999) Mary and Harry M cFetlidge - Golden Valley Uoness Steven P lant
Bemis Foundation, MeadowBrook P.T.O. ' . Dorothy Gorder Plymouth Creek Christian Church
Cant Minneapolis Elk Lodge #04 Tan and Ma G
Calvary Lutheran Church Mary °RYcW Plymouth Presbyterian Church
City of Brooklyn Center John and Lorraine Mullen Dennis and Becky Griffin Plymouth Town Square
City of Crystal National Council of the Churches of Christ Roger and Jam Grimm Christine and Thomas Poe
City of New Hope, Dan and Card Newman Alpha Gustafson Cynthia Prindle
City at Plymouth Oak Grove Church Carolyn Flecks! 4 Carolyn Rack
City of Robbinsdale Kevin and Lori O'Connor Rohn and Majeana Hollstrnm Nate and Jan Rathjen
James R. Thorpe Foundation Olivet Baptist Gordon and Barbara Hansom
Church James Rskow and Lynn Lesson
Mic oSoft Matching Gins Program Olivet United Methodist Church Richard and Elizabeth Hanson Robbinsdale Fire Open House
Oran Family Foundation Brian and Mary O'Neill Havr{rd A. Hartstein and Mary Kay Ruhdt Robbinsdale Lion's Club
St Joseph's Parish Community People In Business Caro Harwell Products Walter and Phyllis Romashko
SL Mary of the Lake Radar Sales, Inc Elayne Hengler Diane and Fred Rose
William & Waursen Sanders Arthur and Imogene Huff Rotary Charity Foundation
Norm and Suzanne Holhenstein
GROWTH PARTNERS ($1,OOD- $4,969) Wayne &Michele Sharp Bradley �� Duane and Mary Jo Russ
Beautiful Savior Lutheran Church Marlyn & Cheryl Siaarda Cheryl L. Ryland
Brunswick United Methodist Church Nancy Sonsin House of Hope Lutheran Church Mr. and Mrs. William Sahly f
Church of the Good Shepherd Superior Ford, Ire. Audrey Huber R. D. and Rim Sanders
City of Golden Valley Walter & Beverly Thomsen Kathy and Kurds Hunter Sally R. Sarff
D. Fortner Westwood Lutheran Church • Bernice and Clarence Hynes Dick and Karon Sauter
Ed Realty Foundation Whiz Bang Days Booth Eding and Margaret Jaeger Ruth Scheunemann
Elim Lutheran Church David and Patricia Jaqua Larry and Pamela Schmitt
Emergency Foodsheff Network John and Alice Johnson Robert and Shirley Schon
Frenzel Foundation SUSTAINING PARTNERS ( $100 - $499) Elizabeth Johnson Erich and Lynn Schroeder
Golden Valley VFW Post #7051 T � � & %oeaaa Fouidloh) Wayne and LaVonne Johnson Ronald and Susan Seim
American ion, Westphal Post 251 Kenneth and Paid Jo Kaiser
Kristine E and Steven S. Haegepeon Michelle Amundson Thomas and Carol PPes Ka Faison and Ann Seasons
HewrC Associates Foundation ' ' James and Kathryn Smrekar
Holy Nativity Evangelical Lutheran Church Brian and Karen Anderson Dale & Joan Kays George and Helen Smrstik
Olen Undssth Jacqueline and Patricia E Angus Kiwanis Club of North Hennepin -Mpls. Margaret Sommers
Lutheran Brotherhood - Branch a= Armstrong High School, H.ER.O. • if Lucille Knudison Spar Marketing Services, Inc
Lutheran Brotherhood -Branch 13350 Philip F. Bach . Sandra and Mark Kocon St Therese Tenants Assn.
Mary and Robert McCarthy Richard &Ellen Badois Paul and Jean Koenig Deborah Stansburg a
Michelle and Robert Bail Brett and Heidi Koo man
Tim and Jean McGuire Allen and Andi Barnard The Big Kids Patricia La Berg P James and Salty Strand
McKeehnie Plastic Components e Jahn and Heidi Strommen
Norman & Marjory Beard Robert and Ellen Odell
Ford Shoff A Plymouth Paul and Mary Beneks G r Wayne and Irene Strong
ry George oast Bonnie Laghbertz
Lutheran Churcrof Plymouth Eric & Leah Bergen Mrs. Jose Larson Vernon a Diane Taaffe
Uoths Rollin and Anna Bergquilit Gordon and Mar Jane Lee Vernon and T
ps Women of Today Carol Bischel Richard and Arlene Lenarz Target G Employees,
North Memorial Health Caro � Mary and Lloyd Lloyd Tassinari Northem States Power Co. James & Shirley. Biorgan Philip and Mary Jo - Leach Virginia Thompson
Ted Olson and Christine Beliefeuine ♦ Jaclyn yeti° Eldon and Doris Ann Under Advanced Medical of TvAn Cities P.C.
P'Igrim United Methodist Church Mario & Donna Bonello Lod of Life Lutheran Church Thomas and Charlotte Tripat
Di . Richard and Jeanne Reierson s Ja y &Tracy Boyle Ruth Lussky Donna Tripp
Robbinsdale United Church of Christ Marvin & Kathleen Brooks Wade and Nancy Lykkehoy Roger and Catherine Tripp
Terry and Paula Rozinke Laida Bunzel Deanna Lynch Anne Truax and Judith Wanhala
Laun and Ruth Sanderson Stella Butler Macaroni Grille- Minnetonka Mark and Lynne True
Susan and John Bymes Stephen H. Mahle Twin City Optical
Spirit of Hope United Methodist Church Bruce and Mary Ann Cameron Christopher and Sheila Martin US Bancorp Foundation
St Margaret Mary Catholic Church Ruth Campanella Robert and Jean Mohr Foundation
Tennant Foundation Joseph and Stephanie Cardamon Michael Foods
U ty Christ Church Way of M i n neapolis Area Valley c Peace US West Founda Lion nChuroh
Unity Robert and Mary Jane Carlson Geoff Michael Robert and C. Patricia Vogt
Richard and Ma Lou Carlson Helen L Minor
Valley Community Presbyterian Church Central Bank - S Ferguson Minneapolis/St. Paul Church of Religious Science Karen and Brian Weeks Diane Walker
West Metro Fire/Rescue Ervin and Lois Cheney Jeanne Mohler, M. D. Frederic and Lois Wendt
COMMUNITY PARTNERS ($500•,10 C•hizen•s Independent Bank (Rabuni ime) Jeff Montreuil Stephen and Susan Wennes
American Cooperating Fund Drive Moore North America, Inc. Dolores S. Williams -
Express Foundation Martin and Marlys Coughlin John and Mary Moriarty Doris WLWer
Marlin and John 8erkland ' Bruce and Constance Crownhart Virginia Mousseau Women's Guild of Robbinsdale U.C.C.
Crystal
Mi Bohlen Frolics Data By Design, Inc. Nancy Newnan Jean E Woodward
Cal Dombusch q Barry and Patricia Noack Darlene Woolsey
Bruce and Joyce Ellingson Melvin J. Doyle a Norwest Bank Minnesota, New Hope Vivian S. Working
Frank and Rosemarie Evangelist James Eckert Norwest Bank Minnesota, Golden Valley Charles and Kathleen Wright
Excel Painting Plus Glen and Ardith Eiden Robert Nuyttens Frances Zabel
Olson F.EM.A. Emmy Lou Ekem David and Elaine O Brian Don and Mar Zile
Dale and Deb Fagre Environmental Graphics Paul David
n and Cards Maureen Fischer Family Fund
Jo Fei ns tein
and
hn Allan A. Esterberg ; M. Olson PRISM PARTN ERS (under $100)
Jo Floreno0t)ssign, Inc. Omnhool, Inc.
Food Perspective#
Golden Valley ��uutltihheeran Church Franklin National Bank Mervyn and Edith Palmer C There are 808 members in PRISM Partners.
Golden Valley Rotary Club - Ra y and nda Franz Andrew and Mary Paprocki IN -KIND DONORS
Raymond and Betty Ann Gardner Park National Bank
Arlen and Charles Jennings Samuel and Christine Garst Lois and John Paulson 690 addi0ad donors provided grf 4n4wd
Donald and Irene Jepson Martha Gates Terry and Diana Pedersen such as food, clothing, computers,
Howard and Diane Juul General Mills Foundation Mary Jo Peterson appliances, furniture and many cow its,
John G. Kinnard & Co. Karin Glasgow Mary Ann Pikula
Lions Club of N.E Mpls. Steven and Jolene Gleason Ado and Diane Pdmon We apologize it we missed youl
PRISM
• 2323 Zenfth Avenue North
Golden Valley, Minnesota55422
Phone:(763) 529 -1350 Fax (763) 529.1454
prism.godsnetwork.net
4
Project P.E.A.C.-E. �op o a�;
01ce: (612) 533 -0733 • 5637 Brooklyn Blvd., M� 200 ff
24 Hr. Crisis Tine: 536 -1850 - Brooklyn Center, MN 55429 • • • • •
June 29, 2000
Ms. Jane Chambers
Assistant City Manager,
City of Brooklyn Center
6301 Shingle Creek Parkway
Brooklyn Center, MN 55430 ,
Ms. Chambers:
Enclosed is the budget for'the year 2001, for Project P.E.A.C.E. which was approved
by the board of directors on Thursday, June 29, 2000. On the backside of the budget
is the updated joint powers formula calculation sheet. The board requested the
formula be calculated with population numbers from one source and agreed the,
Metropolitan Council as the source.
If you have an y questions about the budget proposal or the calculation sheet please
• call me at 533 -0733. '
Sincerely, - e
Tamra Falk -
Administrative Coordinator.
BROOKLYN CENTER MAPLE GROVE ROBBINSDALE
Project P.E.A.C.E.
2001 Budget
June 29, 2000
Personnel 76,100 ([211.0 FTE's, [1] .625 FTE)
Payroll Taxes 6,300
Health Benefits 10,000
Mileage /parking 4,500
Rent 9,480
Telephone 2,400
Cell Phones 1,600
Risk Insurance 2,700
Contract Services 3,000
Pagers 1,400
Answering Services 2,100
• Training 1,500
Accountant 1,700
Office Supplies 1,000
Printing 500
Vol. Recognition 400
Memberships/Publications 500
Contingency 1,900
Total budget: $127,080
Amount billed to cities: $122,080
Cities Contributions:
.4356 Brooklyn Center $53,178.05
.4107 Maple Grove $50,138.26
• .1537 Robbinsdale $18,763.70
• Project P.E.A.C.E.
2001 Joint Powers Funding Worksheet
Part A: Community Advocacy
Formula: (City Population/Total Population) x 0.33
City Population Part A
Brooklyn Center 28,535 0.1048
Maple Grove 47,164 0.1732
Robbinsdale 14,149 0.0520
Total 89848 0.3300
Para B: Domestic Violence Intervention
Formula: (City's monthly avg reports + avg arrests + avg OFP's) x 0.67 /(Total average)
. Average Average Average
City Reports Arrests OFPs Total Part B
Brooklyn Center 19 12 8 39 0.3308
Maple Grove 19 5 4 28 0.2375
Robbinsdale 6 4 2 12 0.1018
Total 44 21 14 79 0.6700
Joint Powers Portion of Project P.E.A.C.E. 2001 Budget
City Portion (Part A + Part B)
Brooklyn Center 0.4356
Maple Grove 0.4107
Robbinsdale 0.1537
Total 1.0000
* Populations from Metropolitan Council
•
updated 6/28/00
APPLICATION FOR CONTRACTUAL SERVICES
• CITY OF BROOKLYN CENTER
(FOR NONPROFIT ORGANIZATIONIPROGRAM /AGENCY)
DATE SUBMITTED: June 1, 2000
Applicant Organization: Project P.E.A.C.E. Contact Person: Tatnra Falk
5637 Brooklyn Blvd., Suite 103
Brooklyn Center, MN 55429
533 -0733
PROGRAM OVERVIEW
1. Generally describe the organization, including its mission, date established,
services and goals. See Contract
2. Explain the areas of expertise of the organization, including a description of the
range of staff capability. See Contract
3. Describe the target group for services of the organization.
See Contract.
4. Describe how the organization is marketed and to what geographical and
demographical areas. See Contract.
5. Discuss methodology employed in measuring the effectiveness of the organization.
. See Contract.
BUDGET Current Budget Requested
Year- Actual Bud et Year
Dollar amount requested from city: $45,646 $51,429
Total Organization Budget $117,238 $124,380
City Amount as % of total budget 39% 41%
6. List specific secured and anticipated sources of contributions available to
applicant.
Source Amount Secured or Anticinated
City Of Maple Grove $50,301.65 Anticipated
City of Robbinsdale $18,149.83 Anticipated
7. List all other funding organizations explored and the outcome.
Funding is being requested from the following foundations. Future requests will be made to other
organizations.
Target Foundation $1500 Pending
Kraft Foods $3000 Pending
8. List in -kind items requested from the City. See Contract
1
9. Describe use of all in -kind contributions, and include estimated value of each in
kind contributions. See Contract.
lo. a. Describe use of volunteers. See Contract.
b. Describe how the use of volunteers affects or reduces your budget.
See Contract.
11. Describe any proposed use of funds to be received from the City of Brooklyn
Center to pay wages, salaries, or benefits of employees of your organization.
See Contract.
COMMUNITY NEED
12. Explain the community need for the proposed service. See Contract.
13. Explain the community benefits including what you do for groups with special
needs in the proposed service. See Contract.
14. Describe how Brooklyn Center benefits from the services provided.
See Contract.
15. a. Discuss possible alternative sources for those services available within the
community. See Contract
b. Describe why those alternative services are not fulfilling the current needs.
See Contract.
16. State the total numbers of people from all communities who participate or
receive direct benefits, and describe how these numbers are determined.
TOTAL SERVED PROJECTED TOTAL
LAST YEAR TO BE SERVED NEXT YEAR
4,088 calls to victims of domestic abuse, 4100 total calls to victims
this includes 985 calls to the crisis line.
157 ex parte orders for protection 160 ex parte orders for protection
710 responses to arrests/police reports 710 responses to reports & arrests
These numbers come from our annual report of records and statistics for calls and activity for 1999.
17. a. State the numbers of residents from Brooklyn Center only who are served,
and describe how these numbers were determined.
TOTAL SERVED PROJECTED TOTAL TO BE SERVED
LAST YEAR NEXT YEAR
1414 calls to victims of abuse mith 406 1500 calls to victims of abuse
calls to the crisis line.
91 ex parte orders for protection 90 ex parte orders for protection
140 arrests, 224 reports of domestic violence 140 arrests, 225 reports of domestic violence
2
I�
b What p ercent of the total residents served are from Brooklyn Center?
• 35% of calls to the office
68% of calls to the crisis line
58% of orders for protection written
According to our 1999 year end program statistics, see attachment 3.
ORGANIZATION NEED
18. What would be the consequences to your organization of not receiving the
amount requested? See Contract.
The following supporting documentation must accompany this application. If any item is
not enclosed, please explain why not.
1. Financial statement for the preceding fiscal year, see attachment 1.
2. Proposed budget for the upcoming fiscal year, see attachment 2a and 2b.
3. Data (backup documentation) substantiating the need for this service in Brooklyn
Center, please see contract and attachment 3.
4. Proof of nonprofit status, see attachment 4.
5. List of current Board of Directors, see attachment 5.
6. Job descriptions and resumes of key personnel, see attachments 6,7,8,9,10,11.
7. Statistical or other data measuring effectiveness of the organization, see attachment 3.
Tamra Falk, Administrative Coordinator / Date
3
Project PEACE ATTACHMENT 1
06/22/00 Budget VS. Actual
January through December 1999
• Jan - Dec '99 Budget $ Over Budget % of Budget
Ordinary Income/Expense
Income
Contributions Income 100,634.00 100,634.00 0.00 100.0%
Grants 1,500,00
Miscellaneous Income 7,362.90
Total Income 109,496.90 100,634.00 8,862.90 108.8%
Expense
Auto mileage/parking 4,386.69 5,614.00 - 1,227.31 78.1%
Contingency
Advertising 448.50
Bank Service Charges 14.05
Child care 319.00
Contributions 255.00
Legal advocate help 157.50
Meeting Expense 288.79
Shelter 100.00
Travel 176.35
Contingency - Other 0.00 3,500.00 - 3,500.00 0.0%
Total Contingency 1,759.19 3,500.00 - 1,740.81 50.3%
Insurance 2,384.00 2,600.00 - 216.00 91.7%
Insurance - Health /Dental 7,227.57 7,920.00 - 692.43 91.3%
Memberships/publications 1,082.45 400.00 682.45 270.6%
Office Supplies 1,345.15 1,000.00 345.15 134.5%
Payroll Expenses 73,867.96 66,240.00 7,627.96 111.5%
Printing and Reproduction 667.36 1,000.00 - 332.64 66.7%
Professional Fees
Accounting 1,560.00 1,200.00 360.00 130.0%
e Total Professional Fees 1,560.00 1,200.00 360.00 130.0%
Rent
operating expense 1,403.25
Rent - Other 6,842.00 7,400.00 - 558.00 92.5%
Total Rent 8,245.25 7,400.00 845.25 111.4%
Special needs 2,012.69 2,600.00 - 587.31 77.4%
Telephone
Crisis line 1,828.50 2,100.00 - 271.50 87.1%
Office phones 3,900.96 3,860.00 40.96 101.1%
Pagersicell phones 2,689.61 2,200.00 489.61 122.3%
Total Telephone 8,419.07 8,160.00 259.07 103.2 %.
Training 1,002.18 2,000.00 - 997.82 50.1%
Volunteer appreciation 189.11 1,000.00 - 810.89 18.9%
Total Expense 114,148.67 110,634.00 3,514.67 103.2%
Net Ordinary Income - 4,651.77 - 10,000.00 5,348.23 46.5%
Net Income - 4,661.77 - 10,000.00 5,348.23 46.5%
•
Pagel
Attachment 2 a
Project P.E.A.C.E.
2001 Budget
First Draft
May 31, 2000
Personnel 76,100 ([2] FTE's, [ 1 ] .625 FTE)
Health Benefits 8,000
Payroll Taxes 5,600
Mileage /parking 4,500
Rent 9,480
Telephone 2,400
Cell Phones 1,600
Risk Insurance 2,700
Contract Services 3,000
• Pagers 1,400
Answering Services 2,100
Training 1,500
Accountant 1,700
Office Supplies 1,000
Printing 500
Vol. Recognition 400
Memberships/Publications 500
Contingency 1,900
Total: 124,380
Surplus unknown at this time
Total Billed: 124,380
•
Please note this budget proposal has not been accepted.
Attachment 2 b
. Project P.E.A.C.E.
2001 Joint Powers Funding Worksheet
Part A: Community Advocacy
Formula: (City Populationffotal Population) x 0.33
City Population Part A
Brooklyn Center 28515 0.0982
Maple Grove 52879 0.1822
Robbinsdale 14396 0.0496
Total 95790 0.3300
Part B: Domestic Violence Intervention
Formula: (City's monthly avg reports + avg arrests + avg OFP's) x 0.67 /(Total average)
Average Average Average
• City Reports Arrests OFPs Total Part B
Brooklyn Center 19 12 8 39 0.3308
Maple Grove 19 5 4 28 0.2375
Robbinsdale 6 4 2 12 0.1018
Total 44 21 14 79 0.6700
Joint Powers Portion of Project P.E.A.C.E. 2001 Budget
City Portion (Part A + Part B)
Brooklyn Center 0.4290
Maple Grove 0.4196
Robbinsdale 0.1514
Total 1.0000
' ATTACHMENT
,
• PROJECT P.E AA:C.R .
YEAR END STATISTICS
`.
1999''.. -
TOTAL NO. OF CALLS: 4088 '
I 593
• THE CRISIS LINE'
CALLS TO CRI .
CALLS TO THE BUSINESS LINE: 3103
CALLS FROM POLICE OFFICERS: 392
REFERRALS FROM COURT: 5
NQ. ' OF CALLS RESULTING IN ARRESTS: 183 • '
NO. OF-ARRESTS BASED ON POLICE REPORTS: -247
NO. OF CASES CHARGED THROUGH COMPLAINT: 71 `
NO. .OF CR MVAL CASES (THRDIJGH ARRESTS
AND COMPLAIN'TS): 318
• MISDEMEA - KOR DOMESTIC ASSAULTS: .195
MISDEMEANOR NON -DOM ASSAULTS: 1
GROSS MISDEMEANOR ASSAULTS: 13 -
FELONY ASSAULTS: - 7
SECOND DEGREE MURDER: 1
• MISDEMEANOR VIOLATION OF O.F.P_.' S 31
GROSS VIOLATION OF O.F.P.'S: .2 '
MSDEMEANOR VIOLATION OF HARASSMENT ORDER:'1
_GROSS OBSTRUCTING LEGAL PROCESS:. 1
HARASSMENT: 1
3:ERRORISTIC MATS: 2
FELONY TERRORISTIC THREATS:
• GROSS MISDENEANOR.STALKING: 3
FELONY DEPROVATION OF PARENTAL RIGHTS: 1
INTERFERING W/911 CALL: 32
FELONY BURGLARY: 2
FELONY CRB41NAL DAMAGE. TO PROPERTY: 1
GM CRJMINAL: DAMAGE TO PROPERTY: 4
DISORDERLY CONDUCT: _
JUVENILE MISDEMEANOR ASSAULT: ' 9
JUVENILE GROSS INTERFERENCE WITH 911 CALL: 1
L
lr r r:
• TOTAL NO. OF CASES CON'T FOR DISMISSAL; 11
TOTAL NO. OF EASES DISMISSED:: 33
_ • - TOTAL NO. OF CASES GONE,TO WARRANT: • 21
TOTAL NUMBER OF PLEA BARGAINS: 119.
TOTAL NO. OF PENDING CASES:
TOTAL NO, OF JUVENILE CASES: - • . 13 -
- . CITY. BY CTTY BREAKDOWN
POPULATIONS: OF CITIES:.
BROOKLYN CENTER: - 28,515 -
MAPLE GROVE: 52,051 ,
_ ROBBINSDALE: 14,396 '
NO. - OF DOMESTIC VIOLENCE POLICE REPORTS TO P.P.'S OFFICE: _
BROOKLYN CENTER 224
MAPLE GROVE: 222
ROBBINSDAI E: 75 `
.
NO. OF ARRESTS REPORTED TO P.P.'S OFFICE:
PROOICLYN CENTER: _ , .140
MAPLE GROVE: 62
ROBBINSDALE: ' 45 "
_ PERCENT OF REPORTS CHARGED BY ARRESTS:
' BROOKLYN CENTER: .63% ,
MAPLE GROVE: 28%.
-'ROBBINSDALE:
NO. OF; CRRvjINAL CASES CHARGED THROUGH COMPLAINT: '
BROOKLYN CENTER: 53
MAPLE GROVE: 12
ROBBINSDALE: 6
PERCENT OF REPORTS CHARGED THROUGH COMPLAINT: .
BROOKLYN CENTER: 23.7%
MAPLE GROVE: - ..5.4
ROBBINSDALE:
PERCENT OF REPORTS NOT CHARGED BY COMPLAINT OR ARREST:
BROOKLYN CENTER: - 13.8% _
MAPLE GROVE: 66.8% _ -
ROBBINSDALE: .'31.1% '
NUMBER OF DISMISSALS PER CITY:'
BROOKLYN CENTER: 19-
MAPLE GROVE: _ 8
ROB$INSDALE: - 6 '
NUMBER OF PLEA BARGAINS PER CITY:
BROOKLYN CENTER: ; 70 - -
MAPLE GROVE: .37
ROBBIATSDALE: 12 •
NO OF GUILTY PLEAS BY CITY: BRKLN CNTR . MPL GRV RBDL
SECOND DEGREE MURDER : -
FELONY ASSAULT: • 3
GROSS MIS ASSAULT: 2 - -
_ _ MISDEMEANOR ASSAULT: • 34 12 9
GROSS'OBSTR. LEGAL PROCESS: 2 - - ,
FELONY VIOLATION OF OR: 2. - . -
MIS. VIOLATION OF OR: 16 1 3
MIS. VIOLATION-OF HAP, ORDER: ' -
GROSS INTERFERENCE OF 911 CALL: " '4 3 1 '
' MIS. INTERFERENCE WITH 911 CALL
GROSS TERRORISTIC TREATS: 1 - -
CRIMINAL.DAMAGE TO. PROPERTY: .3 - -
MIS. NON DOMESTIC ASSAULT: 3 - . -
DWI:-
DISORDERLY CONDUCT: ' ' i6 -13, - 5
*MISDEMEANOR ASSAULT 609.135: 23 9 2 ,
*MIS. VIOLATION OF OFP 609.135: 3 1. -
*GROSS INT. WITH 91*1 CALL 609.135: 1 . 1
*TRESPASS 609.135: - -
*DISORDERLY CONDUCT 609.135: 8 12' 4' '
CONTINUED FOR DISMISSAL: 7 _ 2 '2 '
* Indicates a plea according'to MN statute 609.135, a stay of imposition of sentence. A
•defendant enters a plea of guilty and sentence is stayed from.anywhere between 1 -2 years. "
If defendant follows conditions, 'the guilty plea will be vacated and. dismissed..
NO. OF OFP' S WRITTEN BY P.P:' S OFFICE:
. BROOKLYN CENTER - ' . - 91
MAPLE GROVE: 45 .
ROBBINSDALE: 21 .
NO. OF RIDS PROVIDED BY'P.P.'S OFFICE (TO COURT, DOCTOR, ETC.)
• - BROOKLYN CENTER: .66 -
MAPLE GROVE: 35
ROBBINSDALE: 40 ,
AVERAGE NO. OF CALLS TO CRISIS LINE PER MONTH: 82
NO. OF CALLS RESULTING IN RESPONSE -TO THE PD's: 2
NO„ OF CALLS RESULTING IN A HOME VISIT: 16
NO. OF CALLS RESULTING IN A HOSPITAL RUN: 5
NO. OF CALLS RESULTING IN SHELTER USE: - 32'
-
NO. OF -CALLS, REQUESTING EX PARTE ORDERS / OFP'S: ' 219
NO. OF OFP'S FILED: 154
NO OF PERMANENT OFFS GRANTED:' 82(52.2%)
NO. OF OFP' S PENDING: 4
NO. OF HOURS SPENT WRITING OFP' S: 323.8 HRS .
NO OF HOURS SPENT AT OFP HEARINGS: 235.75 HRS
AVERAGE NUMBER OF HOURS SPENT PER ORDER: 2.06 1iRS
I
• SOURCE OF CALLS: BUSINESS CRISIS - TOTAL
LINE LINE ,
ALBERTVIIILE: 4' .1 5
ALEXANDRIA-.' -
'ANOKA 4 7
BLOOMINGTON: - 3 - .
BROOKLYN CENTER: •1414 406 ; 1820 ;
BROOKLYN PARK: ' - 70 22• 92
BURNS 1 - ; 1 -
CHAMPLIN: 16 3 19'
CHA.SKA.
.CHICAGO
COLUMBIA HEIGHTS: 1 - 1
COON RAPIDS: _ 2 1 3
-CRYSTAL: 14 4 18
DAYTON:. 1 - 1
ELK RIVER: 2 2 4
FRIDLEY: 3 2' .5 -
GOLDEN VALLEY: -2 2 4
HOPKINS: 4. 2 . 6
INDIANAPOLIS: 1 1
INVER GROVE HEIGHTS:
IQWA: . , .2 1 3 . .
MAPLE GROVE: _ , 859 306 . - 1165
MILACA: 1 1.
MINNEAPOLIS: 58".. .. 24 82
1VIINNETONKA 3- 2 .5
MISSOURI: 2 2 4
MOUND: - 5 6.-
11 '
MOUNDSVIEW: _ 1- 1 _ , 2
NEW BRIGHTON: 1 1 2
NEW HOPE: 8 1 9
OAKDAI.E:
OSSEO: 3 _ 3-
PLYMOUTH:. - 10 5 .15
RED WING: - - 1. 1 -
ROBBINSDALE: 1 . 525. 115 . 640.
ROGERS: 2 - z'
SANDIEGO: 1 - 1
SARTEL:'
SHOREWOOD:
ST.CLOUD: 1 - 1
ST.LOUIS PARK: : • 2 . -. 2 4,
ST. MICHAEL:
ST.PAUL:' - 7 - 15. 22
VADNAIS HEIGHTS:
VICTORIA: - '
-. - 1 1
WAVERE_Y- 1 1 2
WHITP, BEAR LAKE 2 .1 3 -
W LMAR -
WISCONSIN: -2 -, - . 2
' WINONA: - - . 2 2
ZB4MERMAN: 1 1 2.
- SOURCES UNKNOWN: 49 42 91
TOTAL LENGTH OF THE SPENT ON CRISIS CALLS:- 256 HRS .
- AVERAGE TB E PER CALL: 15.6 MINS '
-
T AASURY
k I NTERNAL REVENUE SERVICE DEPARTMENT "ffF`"T1iE"T
INTE N L RE E ESE E
DISTRICT DIRECTOR
P. 0. BOX 250$
• CINCINNATI, OH 45 @i
Employer Identification Number:
Date. MAY 13 V098 DLN: 41- 1758178
318131231
PROJECT PEACE Contact Person:
CIO JOHN SPETCH D. A. DOWNING
4101 HUBBARD AVE NORTH Contact Telephone Number:
ROBBINSDALE, MN 55422 (513) 241 -5199
Accounting Period Ending:
December 31
Form 990 Required:
Yes
Addendum Applies:
Yes
Dear Applicant:
Based on informaticn supplied, and assuming your operations will be as
stated in your application for recognition of exemption, we have determined
you are exempt from federal income tax under section S31(a) of the Internal
Revenue Code as an organization described in section 501fc)(3).
We have further determined that you are not a private foundation within
the meaning of section 509(a) of the Code, because you are an organization
described in sections 509(a)(I ) and 170(b)(1)(A)(v).
if your sources of support, or your purposes, character, or method of
operation change, please let us know so we can consider the effect of the
change on your exempt status and foundation status. In the case of an amend-
ment to your organizational document or bylaws, please send us a copy of the
amended document or bylaws. Also, you should inform us of all changes in your
name or address.
As of January 1, 1984, you are liable for taxes under the Federal
Insurance Contributions Act (social security taxes) on remuneration of $100
or more you pay to each of your employees during a calendar year. You are
not liable for the tax imposed under the Federal Unemployment Tax Act (FUTAi.
Since you are not a private foundation, you are not subject to the excise
taxes under Chapter 42 of the Code. However, if you are involved in an excess
benefit transaction, that transaction might be subject to the e,cise taxes of
section 4958. Additionally, you are not automatically exempt from other
federal excise taxes. i*" you have any questions about eXCise, employment, or
Other federal taxes, please contact your key district office.
Donors may deduct contributions to you as provided in section 170 of the
Code. Bequests, legacies devises, transfers, or gifts to you or for your use
are deductible for federal estate and gift tax purposes if they meet the
. applicable provisions of Code sections 2055, 2106, and 2522.
Contribution deductions are allowable to donors only to the extent that
their contributions are gifts, with no consideration received. Ticket pur-
chases and similar payments in conjunction with fundraising events may not
Letter 9 47 � _DOICG )
PROJECT FEACE
necessarily qualify as deductible contributions, depending on the circum-
stances. See Revenue Ruling 57 -746, published in Cumulative Bulletin 1967
on page 104, which sets forth guidelines regarding the deductibility, as chari-
table contributions, of peyment5 made by taxpayers for admission to or other
participation in fundraising activities for charity.
in the heading of this letter we have indicated whether you MU5t file Form
950, Return of Organization Exempt From Income Tax. if Yes is indicated, you
are required to file Form 550 only if your gross receipts each year are
normally more than $2S,000. However, if you receive a Form 950 package in the
mall, please file the ,urn even if you do not exceed the gross receipts test
if you are not required to Tile, simply attach the label provided check: the
box in the heading to inCicate that your annual gross receipts are normally
$25,000 or less, and sign the return.
the If a return is required, it must be filed by the 15th day of �h� fi.th
month after the end of your annual accounting period. A penalty of '$20 a day
is charged When a return is "filed late, unless there is reasonable cauae Tor
the delay. However, the maximum penalty charged cannot exceed $10,000 Cr
S percent of y our gross receipts for the year whichever is less. For
Crganl�atiGnS with gro ss receipts eXCeeding ,OCO,!00 In any year the penally
i5 $100 per day per return, unless there is reasonab Cause for the delay.
The maximum penalty for an organization with gross receipts exceeding
$1,000,000 shall not exceed $S0,000. This penalty may also be charged if a
return is not complete, 50 be sure your return is complete before you file it.
You are required to maize your annual return available for public
inspection for three years after t he return is due. You are also required
to make available a copy of your exemption application, any supporting
documents, and this exemption letter. Failure to make these documents
available for public inspection may subject you to a penalty of $20 per day
for each day there is a failure to comply (up to a maximum of $10,000 in the
case of an annual return).
You are not required to file federal income tax returns unless you are
subject to the tax on Unrelated business income under section 511 of the Code.
if you are subject to this tax, you must file an income tax return on Form
990 - T, Exempt Or BU5ine55 I ncome lax Return. In this letter we are
j - T � pr ac'• t; s are u
-r,re-
no determining whether any �f your pr e se nt or ��tiivi,,,c
lated trade or business as defined in section E13 of the Code.
You need an employer identification number even if you have no employees
If an employer identification number was not entered on your application, a
number Will be a5siCned to you and you will be 5dV15ed of it. Please use that
number on all returns you file and in all correspondence with the internal
• Revenue Service.
This determination is based on evidence that your funds are dedicated
to the purposes listed in Section SO1(c)(3 of the Code. To assure your
continued exemption, you Should keep records to show that funds are expended
Letter 947 ( DO/ C'5 .
- J
PROJECT PEACE
only for those purposes. If you distribute funds to other organizations, your
records should show whether they are exempt under section 501(c)(3). In cases
where th recipient organization is not exempt under section 501(c)(3), there
should be evidence th the funds will remain dedicated to the required
purposes and that they will be used for those purposes by the recipient.
If distributions are made to individuals, case histories regarding the
recipients should be kept showing names, addresses, purposes of awards, manner
of selection, relation.5hip ;if any) to m embers, officers, trustees or donors Of
funds to you, so that any and all distributions made to individuals can be
substantiated upon request by the Internal Revenue Service. (Revenue Ruling
ES-304, C.B. 1 555 -2 , page 306.)
if you are a wholly -owned instrumentality of a state or a political sub -
division of a state, wages paid for services performed for you are not subject
to unemployment taxes under the Federal Unemployment Tax Act (FUTA) or to any
portion of the social security taxes under the Federal Insurance Contributions
Act (FICA). Wages .f ,cur employees hired after March -71 19E6 are subject .0
only the medicare p:;rt._n of the social security tai.. If you want full social
security coverage for .cur employees, it may be obtained only by an agreement
• under section 218 of the Social Securi Act between the state and the Se�,re-
tary of Health and Human ' i
er✓ce5.
Any questions you may have concerning your liability for FICA, or FUTA
taxes should be addressed to the Internal Revenue Service, Office of the
Associate Chief Counsel (Employee Benefits and Exempt Organizations), CC:EEEO,
Room 5213, P. O. Bon 7E04, Ben Franklin Station, Washington, D.C. 2O07O44.
if we have indicated in *.he heading of this letter that an addendum
applies, the enclosed addendum is an integral part of this letter.
Because this letter could help resolve any questions about your exempt
status and foundation = tatus, you should keep it in your permanent records.
if you have any questions, please contact the person whose name and
telephone number are sInown in the heading of this letter.
Sincerely yours,
District Director
•
Letter 947 lDu CG
ATTACHMENT 5
• PROJECT P.E.A.C.E.
ROSTER as of June 2404
Project P.E.A.CE. Telephone: 533.0733
5637 Brooklyn Blvd„ Suite 103 E -mail: info @projectpmee.org
Brooklyn Center, MN 55429 FAX: 533 -0861
Staff Members
Abigail Cashman, Civil Court Advocate, Safehome Coordiffator
Tawra Falk, Administrative and Volunteer Coordinator, Advocate (Board liaison)
Saraloes, Service Coordinator, Criminal Court Advocate (Police department liaison)
Board Of Directors
President Vice President
John Spetch, Chief of Police Sherman Otto, Chief of Police
Robbinsdale Police Department Maple Grove Police Department
• 4101 Hubbard Avenue North 9401 Fembrook Lane
Robbinsdale, MN 55422 Maple Grove, MN 55369
Telephone: 531 -1222 Telephone: 494 -6101
Fax 536 -1383 Fax: 420 -3884
E Mail: JSpetcha�ci.robbinsdale.mn.us E Mail: Sotto @ ci.mapple- grove.MN.us
Representative Representative
Marcia Glick, Assistant City Manager Sergeant Scott Smith
City of Robbinsdale Maple Grove Police Department
4221 Lake Road 9401 Fernbrook Lane
Robbinsdale, MN 55422 Maple Grove, MN 55369
Telephone: 531 -1258 Telephone: 494 -6102
Fax: 537 -7344 ' Fax: 420 -3884
E Mail: MGlick @ci.Robbinsdale.Mn.Us E Mail: SSmith @ci.maple- grove.Mn.0
Treasurer /Secretary
Joel Downer, Chief of Police
6645 Humboldt Avenue North
Brooklyn Center, MN 55429
Telephone: 503 -3201
• Fax: 561 -0717
E Mail: JDowner@ci.Brooklyn- Center.mn.us
ATTACHMENT 6
Preiect P.E.A.0 E.
Position Title: "CO- Coordinator/Legal Advocate
Status full -time (40 Hours/Week)
Pav Rate: $11.70/hour (January 1, 1999) + individual health insurance, dental insurance,
paid holidays, vacation and sick time.
Position Summary '
This osition rovides criminal court
Advoca se i f
p p y rvices to v etims' o domestic violence in ,
the cities of Brooklyn Center and M'
aple Grove. This position also provides coordination
of all Project P.E.AC.E. services:
Primary Duties and Responsibilities: ,
1. Provides legal advocaby to victims of domestic violence which includes, but .is not
limited to, the following;
a. Provides appropriate referrals to community and governmental resources.
b. W,�orks,with victims in preparation for criminal court hearings.
c. Accompanies victims to criminal court hearings.
d. Arranges and provides_necessary transportation far victims and witnesses for
criminal court appearances:
e. Familiarizes victims with the criminal justice system and available legal
resources. -
f Offers support as needed by throughout the court process with regular
updates on case status.
g. Informs victims of upcoming hearings and the disposition of said hearings.
h. Works with prosecutors, judges, ' and probation in a professional manner to
monitor cases and facilitate victim input into the court process.
i. Assists victims in filling out witness statements and other forms.
j. Provides relief civil court advocacy which includes writing and filing orders for
protection and accompany victims to civil court.
2. Provides on -call advocacy services to victims of domestic violence which includes, but
is not limited to, the following:
a. Responds to requests for intervention services.
b. 'Assists victims in obtaining•emergency housing and/or medical care.
c. Supports victim's in crisis.
d. Works with victims on safety plans.
e. Provides victims with information on' alternatives and ,available resources.
f. Responds to concerns of advocates regarding intervention' services.
3: Coordinates all operations of the 24 'hour crisis line which includes, but is not limited
• to, the following: .
a. Facilitates contract with an answering service for the 24 -ho4 crisis line
which victims of domestic violence and law enforcement officers call to access
emergency services from Project P.EAC.E. advocates.
b. Oversees the scheduling of on -call advocates to the 24 -hour crisis line.
c. Provides on -going training for crisis line advocates in areas of intervention
and domestic viNence.
d. Evaluates, on a yearly basis, the functioning of both the 24- hour -crisis line and
the contracted agency 4nd provides a written report to the board of directors.
e. Serves as the emergency back up to the crisis line. This involves being available
to pick up 'calls on -call advocates have missed 24 hours a day, 7 days a week.
4. Act as a liaison between the Project and law enforcement officers from all participating
communities which includes, but is not limited to, the following:
a. Schedule meetings with designated police department personnel, as
necessary, to discuss any problems regarding law enforcement response to
domestic assault incidents.
b. Monitor all police reports of domestic assault and related incidents.'
c.. Provide annual training's on new laws, legislation, .Project P.E.A.C.E., and
domestic violence to police officers in contracted cities.
S. Compile statistics regarding the activities of Project P.EAC.E. which includes, but is
not limited to, the following:
a. Prepare and submit to the Board of Directors monthly and annual statistics on
all.Project P:E.A.C.E. services.
b. Prepare other statistics as requested by the Board of Directors.
P. Filing and data entry of all police reports. Timely data entry of criminal case
court updates.
6., Maintain confidentiality as defined by Project P.E.A.C.E.'confidentiality policy.
7. Maintains accurate records and reports;
8. Works in conjunction with other advocates in. developing and implementing effective
changes within the legal systems.
9. Conducts follow up with victim$ as is necessary and appropriate.
10. Participate$ in socl change aivities (committees, action groups, training's, etc.) ,
11. Attends all staff meetings and in- service training sessions as requested by'volunteer
• coordinator.
12. Assists thi administrative coordinator as requested.
13. Perform any other program duties and assumes other responsibilities as needed.
14. Work in conjunction with CO- coordinators and other agencies on program
development tasks.
Oualifications:
1. At least one year experience providing criminal court advocacy to battered women.
The following can substitute for part or all of the experience qualification at the
discretion of the program 'staff '
a. At least One year experience advocating for battered women.
b. College credit in the areas of sociology, criminal justice, women's issues, or
courses pertaining to the study of the law or the criminal justice system.
2. • A thorough understanding of battering and the issues faced by battered women.
3. An understanding of the legal system, especially the criminal justice system.
4. Strop oral l and written communication skills.
5. Ability to relate. to individuals of diverse social, racial,. cultural, and economic
backgrounds.
6. Ability to work cooperatively with program staff and volunteers.
7. Ability to work without immediate supervision, make independent decisions, work
autonomously and creatively.
9. An understanding of societal created oppressions - -i.e. racism, classism, homophobia,
sexism, ageism, etc. and how these affect battered women.
1.0. A flexible working schedule.
11. A valid MN driver's license and a reliable vehicle.
• 3
ATTACHMENT 7
Proieet AEA. GE.
• Position Title: Women's Advocate/CO- Coordinator
Status Full Time (40 Hours/Week) flexible weekday hours/some on -call hours
Pav Rate: $11.70/hour + full health benefits
Position Summary:
This position provides civil court advocacy services to victims of domestic violence in
the cities of Brooklyn Center, Maple Grove, and Robbinsdale. This position also
provides the coordination of project's support groups and safe homes.
Primary Duties and Responsibilities:
1. Provides civil court advocacy services to battered women, which includes, but is not
limited to, the following:
a. Provides appropriate referrals to community and governmental resources.
b. Assists victims in filing Order for Protection and other civil relief actions.
c. Notify victims of assigned court dates and assure they get their paperwork
in a timely fashion.
• d. Works with victims in preparation for civil and family court hearings.
e. Accompanies victims to all related court hearings.
f. Arranges and provides necessary transportation for victims and witnesses for
court appearances.
f. Familiarizes victims with the civil and family court systems.
h. Offers support as needed by victims throughout the court process.
i. Assists women in securing Pro Bono or low cost attorneys for family court,
criminal court and INS proceedings.
j. Works with attorneys, referees, judges, and other county personnel to monitor
civil and family court cases.
f. Assists victims in filling out witness statements and other forms.
f. Provides relief criminal court advocacy.
f. Coordinates all existing and future educational/support groups which includes, but is
not limited to, the following:
a. Provides safe, private locations for support groups to meet.
b. Facilitates an educational/support group as necessary.
c. Coordinates and/ or provides for transportation and child -care requests.
d. Documents attendance of women court ordered to attend group.
e. Writes letters regarding client participation and attendance to probation
officers and child protection workers as requested.
• f. Supervises all group facilitators.
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I Provides on -call advocacy services to victims of domestic violence which includes,
• but is not limited to, the following:
a. Responds to requests for intervention services.
b. Assists victims in obtaining emergency housing and/or medical care.
c. Supports victims in crisis.
d. Works with victims on safety plans.
e. Provides victims with information on alternatives and available resources.
f. Responds to concerns of on -call advocates regarding intervention services.
4. Provides, in conjunction with administrative coordinator, coordination of Safe Home
Project. Provides safe home advocacy services which includes, but is not limited to, the
following:
a. Screening and placement of safe home recipients.
b. Safe home visits.
c. Training of safe home providers/liaison to safe home providers.
d. Assist victim in applying for government assistance.
e. Provides or secures transportation for all necessary appointments (e.g.
Attorney's office, doctor's office, court.)
f. Provides vouchers for food, personal needs items, and transportation.
g. Keeps accurate statistics of safe home use and expenditures.
• 6. Maintain confidentiality as defined by Project P.E.A.C.E. confidentiality policy.
7. Maintains accurate records and reports,
8. Works in conjunction with other advocates in developing and implementing effective
changes within the legal systems.
9. Conducts follow up with victims as is necessary and appropriate.
10. Participates in social change activities ( committees, action groups, training's, etc.)
11. Attends all staff meetings.
12. Assists the service and administrative coordinators as requested.
13. Perform any other program duties and assumes other responsibilities as needed.
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Oualifications:
1. At least one -year experience in providing civil court advocacy to battered women is
strongly preferred. The following can substitute for part or all of the experience
qualification at the discretion of the program Coordinators:
a. Previous involvement in a relationship affected by domestic violence.
b. College credit in the areas of sociology, women's issues, or courses pertaining
to the study of the law.
c. Seminars or training's on legal issues related to domestic violence, women's
issues, or the criminal justice system.
2. A thorough understanding of battering and the issues faced by battered women.
3. An understanding of the legal system, especially the civil and family court systems.
4. Strong oral and written communication skills.
5. Ability to relate to individuals of diverse social, racial, cultural, and economic
backgrounds.
• 6. Ability to work cooperatively with program staff and volunteers.
7. Ability to work without immediate supervision, make independent decisions, work
autonomously and creatively.
9. An understanding of societal created oppressions - -i.e. racism, classism, homophobia,
sexism, ageism, etc. and how these affect battered women.
10. A flexible working schedule.
11. A valid MN driver's license and a reliable vehicle.
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ATTACHMENT 8
Proiect P.E.A,CE.
Position Title: Administrative Coordinator/Women's Advocate
Status Part Time (25 Hours/Week), Flexible Weekday Hours
Pav Rate: $11.70/hour + full health benefits, to $12.40/ hour January 1, 2000
Position Summarv:
This position provides the administrative coordination of the overall project and its
individual programs. This position also provides volunteer coordination and advocacy
services.
1. Act as a liaison between Project P.E.A.C.E. and the Board of Directors, which
includes, but is not limited to, the following:
a. Attend all Board meetings as requested.
b. Update board members on the activities of Project P.E.A.C.E.
c. Offer agenda items to the President of the Board as needed.
c. Propose and document requests of the Board for program assistance.
e. Assist the Board as requested.
2. Perform program administration duties as follows:
a. Act as liaison to program's Accountant. Compile all billings, time sheets,
reimbursement requests, and purchase requests in a timely manner for BI-
weekly pay periods.
b. Maintain an on -going record of employee's accrual of compensatory time,
vacation leave, and sick leave.
c. Oversee employee's requests for compensatory time, vacation, and sick leave.
d. Facilitate and keep minutes on BI- weekly staff meetings.
e. Facilitate and lead employee performance reviews, as necessary.
f. Coordinate the hire of new employees; oversee probationary time periods of
new employees.
g. Oversee and coordinate employee and volunteer requests for training's.
h. Prepare and present the annual program budget proposal to the Board.
i. Manage the program budget throughout the year.
j. Act as a liaison to programs benefits consultants. Prepares and submits all
forms for employee health insurance benefits.
k. Act as a liaison to all other billing claimants (i.e. landlord, printer,ect.)
1. Coordinates and administers program grant money. This includes State per
diem money and foundation money. Assures program complies with funding
guidelines.
m. Networks with other community leaders to further collaborative efforts in
• program administration and services.
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3. Recruit ro am volunteers and interns. This m 1
P 1�' s ay include networking with
community organizations and schools, posting ads in local papers, posting flyers, etc.
4. Provide comprehensive training for volunteers and interns. This may include
facilitating volunteer training session's as well as utilizing community training's
such as MCBW's volunteer training. This training should include:
onentation/information about Project P.E.A.C.E. -- its mission, philosophy, services,
policies, and procedures, training in the dynamics of battering, crisis
intervention/advocacy, community resources and referrals, basic legal advocacy (civil
and criminal), and oppression issues.
5. Provide on -call advocacy to victims of domestic assault via the 24 -hour crisis line.
This includes taking one weekday on -call shift per week and overnight shifts as
needed. Provide crisis intervention, referrals, information, options, and support to
battered women.
5. Maintain confidentiality as defined by Project P.E.A.C.E. confidentiality policy.
6. Maintains accurate records and reports,
7. Participates in social change activities (committees, action groups, training's, etc.)
8. Attends in- service training sessions and volunteer meetings as requested by volunteer
coordinator.
9. Provides relief civil and criminal court advocacy as needed.
10. Perform any other program duties and assumes other responsibilities as needed.
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•
ATTACHMENT 9-
ABIGAM L. CASHMAN V
1115 W. Franklin Ave. #103
Minneapolis, MN 55405
(612)871- 5944
CAREER-: A. position utilizing my education in' sychology; work experience in the legal field,
OBJECTIVES passion for social justice, and heart for women's issues."
EDUCATION B-A:, Augsburg College, Minneapolis, MN `
Major: Psychology. Minor: Communications , GPA: 3.6.
University.ofMinnesota, Minneapolis, MN- "
North Park College, Chicago, IL
Bethel College, St. Paul, MN
SKILLS
Advocate Skills •: 'Answered crisis lines and provided, support to women in crisis situations.
Counseled college women on issues of sexual/physical abuse, "eating disorders,
rape, abortion, and relationships.
• : Worked with youth and provided support on spiritual, family and relationship
issues.'
Legal Aid Skills Interfaced with clients on'b'ehalf of attorney.
• Appeared in conciliation court.
• Drafted letters and documents.
• Researched revi .
, ewed and summarized statutes.
Organization Conducted information gathering for grant project by developing surveys and
writing letters.
• Developed curriculum on team work and leadership for student volunteers.
• Maintained individual contact with dorm residents, finding appropriate mental
health resources for them when necessary:
• Administered office management tasks: processed accounts receivable and monthly
billings, completed monthly /annual business taxes, ordered supplies.
Leadership ' - Directed small group discussions with youth.
Planned group events and led meetings for college women.
EXPERIENCE Legal S ecretary /Assist rte, Merrigan, Brandt & Ostenso of Hopkins, MN (9/97 - present).
Women's Advocate Intern, Sojourner Project of Hopkins, MN (2/99 - 5/99).
Legal Secretary i n Timm Law Office of Waconia, MN (1/95 - 8/97):
Youth Groan Team Leader, North St. Paul Baptist Church of North St. Paul, NIN
(3/96 - 9/97).
Sjudent Ministries oordinator, Trout Lake Camp of Cross Lake, MN (Summer 1994).
Resident Assistant Bethel College of St. Paul, MN (1993 - 1994). ,
90NORS Graduated Magna Cum Laude from Augsburg College
8 8 e 8
Voted Resident Assistant of the Month at Bethel College (10/93).
01/15/99 15:32 FAX U003
i
ATTACHMENT 14'
:Sara °J. �{loes .
2256. Getman -Street~ Maplewood, MN 55109 '
..(651)770-2745
j
Objective, '
To obtain a career in which I can utilize my skills in:the Criminal Justice field,
Education. ;
St. Cloud State University, St Cloud, MN ,
Bachelor of Art Degree in Criminal' Justice
Mlnors::Human Relations.aiidWomfin'sStudies
Graduation Date: December 1998
'Significant Courses
Forensic Photography, Forensic Chemistry, American Corrections, Interpersonal'.'
Communication, Sexual Assault Advocacy Training
-Internships. and. Related Experience
MN Attorney General's Office; Cr'iminal'DivisionAntem' .
Stearns-County Community•Corrections - Volunteer/ Case Manager'
•' Employment History
06e Hour Martinizing, - St. Paul, MN- 6192 -12197 ,
P.osition:'Presser, Cleik
Train, press, closing duties
Bleechers -Bar and Grill,'Maplewood, MN-
Position: Bartender-
Train, •scheduling, closing duties
Valhalla Room.'St. Cloud, MN -9/36 -519'
Position: Server.
Opening. duties, ensure customer satisfaction
Activities
Member of-Criminal Justice Association
Phi Epsilon Alpha Sorority, 'Sot:ial Director
Intramural Sports :. Brooinbah,'Volleyball"
Volunteer Organizations '
Muscular Dystrophy Association
St Cloud Women's Shelter :
Salvation Army
�: United Way ; .
ATTACHMENT 11
TAMRA FALK
4035 Perry Avenue North
Robbinsdale, Minnesota 55422
(612) 537 -1136
EDUCATION: Associate of Science, Paralegal
North Hennepin Community College, 1998
Bachelor of Science, Nutrition and Dietetics
University of Minnesota, 1987
EXPERIENCE: Volunteer Women's Advocate, Project PEACE, 1992-present
Volunteer Legal Advocate, Domestic Abuse Service Center,
Hennepin County Attorney's Office, 1998
Paralegal Intern, Early Intervention and Protection Division,
Hennepin County Attorney's Office, 1998
Paralegal Intern,
• Babcock, Locher, Neilson, and Mannela,1998
CO Member, Robbinsdale Comprehensive Pl annin g Task Force
1998
Commissioner, Robbinsdale City Charter Commission .
1996- Present
Member, Legal Assistant Program Advisory Committee,
North Hennepin Community College
1994 - Present
Chair and member, Roseville Family Support Network
Board of Directors
1990- 1993
REFERENCES: Martha Sartoris, Esq. 424 -0747
North Hennepin Community College
• Sonya Erickson 348 -3027
EIPD, Hennepin County Attorney's Office