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HomeMy WebLinkAbout1999 04-26 CCP Regular Session STUDY/DISCUSSION TOPICS CITY COUNCIL STUDY SESSION --MARC—H-22—,+99'9 6:00 P.M. CONFERENCE ROOM B 1. Council Discussion of Agenda Items. 2. Closing 50th: Council Member Nelson discussions 3. Capital Improvement Plan - project addition/subtraction process 4. Update on Shingle Creek Towers - MFHA in principle will assume regulatory duties, hold note 5. 6422 Colfax prosecution: code violations 6. League of Minnesota Cities award application for 53rd project 7. Legislature: elected official contacts re: - levy limits - fee limits - reverse referenda etc. Public Copy CITY COUNCIL MEETING City of Brooklyn Center April 26, 1999 AGENDA 1. Informal Open Forum With City Council - 6:45 p.m. - provides an opportunity for the public to address the Council on items which are not on the agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council Members will not enter into a dialogue with citizens. Questions from the Council will be for clarification only. Open Forum will not be used as a time for problem solving or reacting to the comments made but, rather, for hearing the citizen for informational purposes only. 2. Flag Ceremony -Boy Scout Troop 575 3. Call to Order Regular Business Meeting 4. Roll Call 5. Council Report • 6. Approval of Agenda and Consent Agenda -The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. a. Licenses b. Resolution Authorizing he Reconve ance of Certain Tax - Forfeited Property and g Y P Y Requesting a Resale � 1; C. Resolution Accepting Bids, and Awarding Contracts for Construction of New West Fire Station 1998 -10 and Reconstruction of East Fire Station 1998 -11 d. Resolution Accepting Bid and Awarding a Contract, Improvement Project No. 1999- 09, Contract 1999 -F, Elevated Storage Tank Repair, Tower #1 7. Planning Commission Item a. Planning Commission Application No. 99004 Submitted by Progressive Consulting Engineers, Inc. Request for Site and Building Plan approval for an approximate 1,200 • sq. ft. addition to the north side of the Target store, 6100 Shingle Creek Parkway. CITY COUNCIL AGENDA -2- April 26, 1999 The Planning Commission recommended approval of this application at its April 15, 1999, meeting. -Requested Council Action: - Motion to approve Planning Commission Application No. 99004 subject to the conditions recommended by the Planning Commission. 8. Council Consideration Items a. Summary of Key Observations and Conclusions from NEU and Company -Requested Council Action: - Receive and approve report. b. Resolution Adopting i Re o n Year 2000 Policy and Activities o P Y Report g - Requested Council Action: - Motion to adopt resolution. C. Resolution Establishing Improvement Project No. 1999 -14, Street Improvements, Earle Brown Drive, John Martin Drive to Earle Brown Heritage Center Parking Lot, Accepting Engineer's Feasibility Report and Calling for an Improvement Project Hearing, Declaring Cost to be Assessed, and Calling for a Special Assessment Hearing - Requested Council Action: - Motion to adopt resolution. d. Resolution Expressing Recognition of Jonathan Kragness' Eagle Scout Project at Bob Cahlander Park - Requested Council Action: - Motion to adopt resolution. e. Resolution Establishing Improvement Project No. 1999 -10, Street Improvements, Camden and 66th Avenue Improvements and Signalization, Accepting Engineer's Feasibility Report and Calling for an Improvement Project Hearing, Declaring Cost to be Assessed, and Calling for a Special Assessment Hearing - Requested Council Action: - Motion to adopt resolution. • • CITY COUNCIL AGENDA -3- April 26,1999 f. Resolution Approving Plans and Specifications and Authorizing Ad for Bids, Improvement Project No. 1999 -05, 53rd Avenue Trail, Contract 1999 -H, Trail and Contract 1999 -I, Fence and Signage -Requested Council Action: - Motion to adopt resolution. g. Highway 100 - RobbinsdaleBrooklyn Center Cooperative Proposal -Requested Council Action: - Council discussion and direction. 9. Adjournment • i City Council Agenda Item No. 6a City of Brooklyn Center A great place to start. A great place to stay. • MEMORANDUM TO: Michael J. McCauley, City Manager FROM: Maria Rosenbaum, Deputy City Clerk DATE: April 21, 1999 SUBJECT: Licenses for Council Approval The following companies /persons have applied for City licenses as noted. Each company /person has fulfilled the requirements of the City Ordinance governing respective licenses, submitted appropriate applications, and paid proper fees. Licenses to be approved by the City Council on April 26, 1999: MECHANICAL SYSTEMS Air One Company 6317 Welcome Avenue North, Brooklyn Park Dependable Indoor Air Quality, Inc. 2619 Coon Rapids Bouelvard, Coon Rapids Marsh Heating and Air Conditioning 6248 Lakeland Avenue North, Brooklyn Park Sedgwick Heating and Air Conditioning 8910 Wentworth Avenue South, Minneapolis MOTOR VEHICLE DEALERSHIP Metro Brookdale LLC 7235 Brooklyn Boulevard R. L. Brookdale Motors, Inc. 6815 Brooklyn Boulevard RENTAL DWELLING Initial: Mark Anderson 4200 Lakebreeze Avenue North Thomas Lee 4216 Lakebreeze Avenue North Tou Lee 4201 66th Avenue North Renewal: Evan Luth Church of the Master 1100 69th Avenue North Willco Properties 5107 Drew Avenue North TOBACCO RELATED PRODUCT Tobacco Center, Inc. 6300 Brooklyn Boulevard 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action 1 Equal Opportunities Employer City Council Agenda Item No. 6b u 470 Pillsbury Center 200 South Sixth Street Minneapolis MN 55402 Grawven (612) 337 -9300 telephone (612) 337 -9310 fax C H A R T E R E D http: / /www.kennedy- graven.com CHARLES L. LEFEVERE Attorney at Law Direct Dial (612) 337 -9215 email: clefevere @kennedy - graven.com Anvil 19 1999 Mr. Mike McCauley City Manager City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center MN 55430 RE: Reconveyance of Tax - Forfeited Land for 53rd Avenue Linkage Project Dear Mike: Some of the property in the 53rd Avenue Linkage Project (a small land - locked lot) was acquired by the City from the State as tax - forfeit land to be used for park purposes. In order to convey this land to private parties for single family residential use, it is necessary to clear up this restriction on the use of the property. This is accomplished by conveying the land back to the State of Minnesota and requesting that it be reconveyed to the City's EDA without such deed restrictions. Tl, t - 1 n ni��ro� 41,a rr. rf tl n'7� ♦ rT riz n vi�ii� or . tl // �� n f or j } l ° « »� �« �l�_ llle Cl.` �;ngarl,lll KV.�KII V., I.liV 1J1Vpell.y V11 �i 1.v u.. pa ln� .7 c o ns i der V1 V+ li Vi t .- property was was to be used only for park purposes. When other non - public use is to be made of such properties, it is necessary for the City to pay fair market value for the property so that the taxing jurisdictions are reimbursed when the property is sold on a commercial basis. In this case, it will be necessary for the City to acquire the property through Hennepin County by paying fair market value for the property. City staff and I have been in discussions with representatives of county staff who have indicated that they will convey the property to the EDA for the sum of $100. This was the appraised value of the property when it was last appraised by the county. The value of the property is low because of the size of the parcel involved and the fact that it has no access to a public street. • CLL- 161548 BR305 -63 Mr. Mike McCauley April 19, 1999 . Page 2 of 2 In order to move this process along, I would recommend that the attached resolution, which is based on a form provided by the county, be put on the next city council agenda. Very truly yours, Charles L. LeFevere CLUIb Enclosure cc: Mr. Tom Bublitz (with enclosure) • • CLL- 161548 BR305 -63 MEMORANDUM TO: Michael J. McCauley, City Manager FROM: Tom Bublitz, Community Development Specialists I V DATE: April 20, 1999 SUBJECT: Resolution Authorizing the Reconveyance of Certain Tax - Forfeited Property and Requesting a Resale On April 13, 1999 staff was made aware of a potential title problem with two of the lots in the Bellvue Lane Addition. At this point, it appears the title problem will not interfere with any closings on homes in the Bellvue Lane Addition. The purpose of this memorandum is to describe the title issues and to outline steps necessary to resolve the title issues. A brief summary follows. ► In August 1995 the City of Brooklyn Center submitted an application for conveyance of a tax forfeited parcel adjacent to Bellvue Park. The parcel was landlocked except through Bellvue Park or a single family property located on 53rd Avenue North. The tax forfeit parcel was valued at $100. The deed for the tax forfeit parcel was received by the City in February 1997. ► The restrictions on the deed for the tax forfeit parcel was that it be used "exclusively for • municipal park land ". Additionally, if the land should cease to be used as park land it would revert back to the State of Minnesota as per State Statute. ► In August 1998 the plat for the Bellvue Lane Addition was filed with the County Recorders office. The plat for Bellvue Lane Addition included some park land from Bellvue Park and this land was conveyed to the EDA from the City by Ordinance 98 -01 adopted on June 8, 1998. Even though the plat was filed with the County and Ordinance 98 -01 conveyed park land in Bellvue Park from the City to the EDA, the tax forfeit parcel, acquired in 1997, was not included in these actions. Since the tax forfeit parcel was included in the Bellvue Lane Addition plat it then violated the conditions of the original conveyance . ► In order to resolve the issue of the tax forfeit parcel being used for an ineligible (non -park land) use, the City must approve a resolution which would convey the tax forfeit parcel to the State and would then request a private sale of the parcel to the Brooklyn Center EDA. County staff has been most cooperative in resolving this issue and has indicated they would expedite the matter in executing the transactions between the State, County and the City. County staff has also indicated the cost of the tax forfeit lot would likely remain at $100. ► The tax forfeit parcel affects lots 6 and 7 in the new Bellvue Lane Addition plat. A copy of the Bellvue Lane Addition plat showing the approximate location of the tax forfeit parcel is attached to this memorandum. Staff contacted the title company handling the sales of lots/homes in the Bellvue Lane Addition and Burnett Title has indicated the title issues relative to the tax forfeit parcel will not interfere with any closings of homes in the Bellvue Lane Addition and they will close over the title problem. • ► The City/EDA will still need to execute all the requirements to resolve the title issue with the State and a Resolution Authorizing the Reconveyance of Certain Tax - forfeited Property and Requesting a Resale is presented for Council consideration. L—N/UF== I A E:> E:> FrI C> BELLVUE PARK 2- it 370.23 Z r E3ELLVUE LANE BELLVUE LANE 2.38 mux mm 2 t- IV 0 4 5 6 8 2 7 ", 4 Approximate location of tax forfeit parcel 00.02 MO2 man ' MO2 MO2 154.2.1 50.02 8652 1 00.02 M0 599.57 644.34 0 U T L 0 T 0 U T L 0 T A 9 , 659.92 99.70 T.. F- F u F tu w O LEGEND o DENOTES SET IRON MONUMENT MARKED R.L.S. 22703 • DENOTES FOUND IRON MONUMENT Harvard R. Green Company CONSULTING ENGHEEM Shoot 1 of 1 Shoots ® Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING THE RECONVEYANCE OF CERTAIN TAX - FORFEITED PROPERTY AND REQUESTING A RESALE WHEREAS, the City of Brooklyn Center obtained a limited title from the State of Minnesota for the following tax - forfeited property (the "Property "): The South One -Half of the East 50 feet of the West 150 feet of Lot 9, Block 3, Bellvue Acres, Brooklyn Center, Hennepin County, Minnesota; and WHEREAS, in connection with the redevelopment of the area, the City of Brooklyn Center and the Economic Development Authority in and for the City of Brooklyn Center have agreed to transfer the Property along with other real property for the purpose of development of single family residential housing in the City. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that the Mayor and City Manager are authorized and directed to execute a deed reconveying the Property to the State of Minnesota and that the City requests that the State sell fee title for the Property to the Economic Development Authority in and for the City of Brooklyn Center, a public body corporate and politic. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 40 City Council Agenda Item No. 6c its adoption: Member introduced the following resolution and moved RESOLUTION NO. RESOLUTION ACCEPTING BIDS, AND AWARDING CONTRACTS FOR CONSTRUCTION OF NEW WEST FIRE STATION 1998 -10 AND RECONSTRUCTION OF EAST FIRE STATION 1998 -11 WHEREAS, the City Council established Improvement Projects for Construction of a new West Fire Station 1998 -10 and reconstruction of East Fire Station 1998 -11 by Resolution 97 -205, WHEREAS, the City Council hired the Bossardt Company to perform construction management duties on these projects and Bossardt Company held public bid on April 8, 1999, WHEREAS, Bossardt Corporation in its capacity as Construction Manager for the projects has approved the lowest qualifying bid received, West Fire Station: Bituminous Roadway base bid $53,200.00 Performance and Payment Bond cost $ 200.00 Proctor site repairs (add alternate #1) $3.934.00 $57,334.00 WHEREAS, Bossardt Corporation in its capacity as Construction Manager for the projects has received an alternate #2 under the bid for removal and replacement of the parking lot on the east side of Fire Station East, and recommends that this alternate be approved if there are funds available in the project, as determined by the City Manager and Bossardt Corporation at an appropriate time during project completion and acknowledged by change order to the above contract amount, East Fire Station: Alternate #2 Replacement of Parking Lot, east side $13,517.00 Subject to approval by change -order RESOLUTION NO. The Mayor and City Manager are hereby authorized to direct Bossardt Company to proceed with development of the contract and the administration of the contracts for the above bid and quote in accordance with Bossardt duties as Construction Manager on 1998 -10, and 1998 -11 Improvement projects. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member • and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • MEMO TO: Michael J. McCauley, City Manager FROM: �A. Chambers, Assistant City Manager /HR Director SUBJECT: Award of Bituminous Paving for West Fire Station Establish alternate for paving of East Fire Station, subject to funds Attached, please find a memo from Dave Hanson of Bossardt Corporation outlining his request that the City Council award a bituminous paving bid to Bituminous Roadways. The award will consist of a base bid of $53,200, a performance and payment bond of $200, and funds to repair the Proctor driveway area, under a previous agreement with the property owner, in the amount of $3,934.00. Total award requested is for $57,334.00 In addition, Mr. Hanson recommends that the Council authorize the City Manager to include language in the contract documents to allow for the award of an alternate bid amount of $13,517.00. The award would be through the change -order process, and will occur only if there are funds available in the project to complete this work. The re- paving of the east side of Fire Station East is a desired outcome, but was not included in the original scope of the East Fire Station project. A copy of all bids received is included with Mr. Hanson's letter recommending award of the bid to the lowest responsible bidder. cc: Mr. Dave Hanson, Bossardt Corporation Ron Bowman, Fire Chief APR.- 21'99(WED) 12:24 BOSSARDT CORPORATION TEL :831 5408 P. 003 BOSSAROT CO RPORXrION Proft- tvionul Cnrrjrructiorr M anagers April 21, 1999 City of Brooklyn Center 6301 shingle Creek parkway Brooklyn center, Minnesota 55430 A TTENTI ON - m r� c"a RE: Brooklyn Center West Fire Station Recommendation For Contract Award - Rebid Paving Dear Mr. McCauley: Enclosed please find a copy of the Bid Tabulation for the e ' Fire West Project. R bid of Bituminous Paving for the We mailed plans to fifteen contractors for bidding and recieved four responsible bids. Below is the Recommendation for the low responsible bidder. Bituminous Roadways base bid Performance and Payment Bond cost $ 53,200.00 airs $ 200.00 Proctor site repairs ( add alternate # 1) 5 3. 934M Total Award of Contract $ 57,334.00 Alternate # 2 is for rework of the East Fire Station • $ 13,517.00 This alternate is to remove and replace the parking lot on the ease side of the building. With the City Council approval we would add this item as follows to their contract as follows. " The owner reserves the right to accept this alternate at a future date with in the terms of this contract. The owner understands the quote reamins in effect providing the work is completed with in the terms of this contract and work performed with the installation of the West Fire Station, unless prior arrangements are made. The acceptance of this alternate will be • acknowledged by the change order method." 7400 Mrrro HvIsterard • Suirr 400 • tilinnrrpr�lia'. NAI55-1,N-2326 •;b12) 3 1 -5401, • 64001 200.0119 • Fia (b 12) •131.1268 l� 1riI1L1 APR,- 21'99(WED) 12:24 BOSSARDT CORPORATION TEL:831 5408 P. 004 Brooklyn Centcr West Fire Station RCGOMMcndation For Conrraot Award - Rebid Paving Entering the above language into their contract funds are available to perform the additional work, the project to monitor the budget and if Approval of the above referenced contract will allow the project to proceed as scheduled. Yours very truly, Dave Hanson Senior Project Manager enclosure cc: Jane Chambers Al Mjorud • APR.-21'99(WED) 12:24 BOSSARDT CORPORATION TEL:831 5408 P.005 ® BID RESULTS FOR BITUMINOUS BIDS THURSDAY, APRIL 8, 1999 PROJECT: BROOKLYN CENTER W. FIRE STATION 97148W BID ANALYSIS SHEET BID CATEGORY: RE -BID 02600 PAVING PREPARED BY; BOSSARDT CORPORATION { 1 1 BID DATE; 4/8/99 1 2 I 3 1 4 { 5 i BIDDER NAME Bltuminous ) I Roadways I Mldweot Asphalt Oman Brothers i DMJ (BASE BID I I { ! $ 53,200 1 $ 59,900 1 $ 69,659.95 1 $ 75,1161 I J J J J ALTERNATES � + A'1 Proctor $ 3,934 J $ 4,700 $ 10,680.82 N/A J 1#2 East Station $ 13,517 $ 17 { I ,300 $ 15,968.53 S 20,196 J LABOR & MATERIAL I ( 1 x x x I 1 x I LABOR ONLY j x ! 1 i Ix ix �x 1 1 MATERIAL ONLY I I j Ix ix Ix Ix j AX I ) I x I x x x ' ) BID SECURITY 1 � j I ) 170TAL S 70,651 S 81,900 1 I S 96,309 $ 95,312 !UNIT PRICES I� 1 I I I { 16.25/c.y.I 28.00/c. . 1 # (describe) r Y 20.00 /c.y. ( 18.00 /c.y. I I 1 2.03 /recycled I j ! (describe) GENERAL ± I I I INCLUSIONS j GENERAL add t 1 I I ) c ` 200.00/ I ) Rerforma ce/ I I � payment I ) ) I (NOTES voluntary ) I ) (- 1068.00) I I ) !Ali had bid bonds. recycled class 115 i I • City Council Agenda Item No. 6d MEMORANDUM DATE: April 20, 1999 TO: Michael McCauley, City Manager FROM: Scott Brink, City Engineer` SUBJECT: Resolution Accepting Bid and Awarding Contract, Improvement Project No. 1999 -09, Contract 1999 -F, Elevated Storage Tank Repair, Tower No. 1 Summary Explanation Bids for Contract 1999 -F were received and opened on April 21, 1999. The bidding results are tabulated as follows: Bidder Bid Amount Odland Protective Coatings, Inc. $158,800.00 TMI Coatings, Inc. $166,300.00 V. E. Gray and Son Contracting, Inc. $202,702.00 Swanson and Youngdale, Inc. $215,000.00 Tenyer Coatings, Inc. $238,600.00 Of the seven bids received the lowest bid of $158 800.00 was submitted b Odland Protective > Y Coatings, Inc. The Engineer's Estimate for this project was $165,275.00. Along with contingencies and the costs of consulting engineering and inspection fees, and administrative costs, a total estimated project cost of $197,680.00. An amount of $200,000 has been budgeted in the 1999 water utility budget to cover the cost of these repairs. All costs would be funded from the City's water utility fund. Odland Protective Coatings, Inc. has experience in performing all of the requirements included in this contract, and has performed similar projects for municipalities throughout Minnesota and the metropolitan area. Accordingly, staff recommends acceptance of the low bid and award of the contract to Odland Protective Coatings, Inc. of Rockford, MN. Recommended City Council Action Approve the attached resolution accepting the low bid and awarding a contract to Odland Protective Coatings, Inc. • • adoption: Member introduced the following resolution and moved its RESOLUTION NO. RESOLUTION ACCEPTING BID AND AWARDING CONTRACT, IMPROVEMENT PROJECT NO. 1999 -09, CONTRACT 1999 -F, ELEVATED STORAGE TANK REPAIR, TOWER NO. 1 WHEREAS, pursuant to an advertisement for bids for Improvement Project No. 1999 -09, bids were received, opened, and tabulated by the City Clerk and Engineer on the 21st day of April, 1999. Said bids were as follows: Bidder Bid Amount Odland Protective Coatings, Inc. $158,800.00 TMI Coatings, Inc. $166,300.00 V. E. Gray and Son Contracting, Inc. $202,702.00 Swanson and Youngdale, Inc. $215,000.00 Tenyer Coatings, Inc. $238,600.00 WHEREAS, it appears that Odland Protective Coatings, Inc. of Rockford, Minnesota, is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn • Center, Minnesota that: 1. The Mayor and City Manager are hereby authorized and directed to enter into a contract with Odland Protective Coatings, Inc. of Rockford, Minnesota, in the name of the City of Brooklyn Center, for Improvement Project No. 1999 -09 according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until a contract is signed. 3. The estimated project costs and revenues are as follows: COSTS As Bid Contract $158,800.00 Contingency(10 %) $ 15,880.00 Admin. /Engineering /Legal $ 23.000.00 Total Estimated Project Cost $197,680.00 • RESOLUTION NO. REVENUES Water Utility $197.680.00 Total Estimated Revenue $197,680.00 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. 7a MEMO To: Michael J. McCauley, City Manager From: Ronald A. Warren, Planning and Zoning Spe I e; • , i Subject: City Council Consideration Item - Planning Commission Application No. 99004 Date: April 21, 1999 On the April 26, 1999 City Council Agenda is Planning Commission Application No. 99004 submitted by Progressive Consulting Engineers, Inc. requesting Site and Building Plan approval for an approximate 1,200 sq. ft. addition to the north side of the Target store, 6100 Shingle Creek Parkway. Attached for your review are copies of the Planning Commission Information Sheet for Planning Commission Application No. 99004 and also an area map showing the location of the property under consideration, various site and building plans for the proposed development, ® the Planning Commission minutes relating to the Commission's consideration of this matter and other supporting documents. This matter was considered by the Planning Commission at their April 15, 1999 meeting and was recommended for approval. It is recommended that the City Council, following consideration of this matter, approve the application subject to the conditions recommended by the Planning Commission. • Application Filed On 4 -1 -99 City Council Action Should Be Taken By 5 -31 -99 (60 Days) Planning Commission Information Sheet Application No. 99004 Applicant: Progressive Consulting Engineers, Inc. Location: 6100 Shingle Creek Parkway Request: Site and Building Plan The applicant, Progressive Consulting Engineers, Inc. on behalf of Dayton Hudson Corporation, is seeking site and building plan approval for an approximate 1,200 sq. ft. addition to the north side of the Target store building at 6100 Shingle Creek Parkway. The property in question is zoned C -2 (Commerce) and is bounded on the north by Summit Drive, on the east by the Brookview Plaza Shopping Center, on the south by the Shingle Creek Center (which is attached to the Target building) and on the west by Shingle Creek Parkway. Retail uses and accessory uses such as conducted at Target are considered permitted uses in this zoning district. BACKGROUND The development of the Target store and the attached Shingle Creek Center were approved by the City Council in 1985. In 1988 Target proposed and received approval for a 13,650 sq. ft. addition to their building to meet needed space requirements for stock room or storage space. Prior to the expansion in 1988, Target was as large as it could be based on the City's parking requirements at that time. In order to accommodate the needed expansion, Target proposed, as part of their expansion plan, to have a deed restriction on the use of the property to restrict approximately 28,000 sq. ft. which was shown and designated on their building plan as stock room or storage space only. This would allow the City to calculate the stock room or storage space at one parking space for every 800 sq. ft. of gross floor area rather than at the retail parking formula. The City agreed to this consideration and authorized the expansion provided an acceptable Declaration of Restrictive Covenant limiting the use of the building to current and future owners be executed and filed with the title to the property. This condition was met by Target and the expansion was accomplished. In 1990 the City amended the retail parking formula by reducing the parking requirement to 5.5 parking spaces per 1,000 sq. ft. of gross floor area for retail developments. PROPOSAL Target would now like to make a small building addition at the north end of the building and to reconfigure the interior to increase retail space within the building. They wish to do so by utilizing the same concept used in 1988 of allowing parking based on storage space requirement for the stock room/storage space and a retail requirement for the balance of the space adjusted to ® 4 -15 -99 Page 1 reflect the 1990 retail parking formula revision. The new breakdown would now have 20,516 sq. ft. of stockroom/storage space (as opposed to the approximately 28,000 sq. ft. in 1988) being calculated at one space per 800 sq. ft. of gross floor area and 99,932 sq. ft. of retail or service area calculated at 5.5 parking spaces per 1,000 sq. ft. of gross floor area. This would require a total of 576 parking spaces on their site. The applicant has submitted a survey of the existing property and a site plan showing the proposed addition along with existing parking space (517) and proof of parking spaces (63) totaling 580 parking spaces for the entire site. Their proposal is, therefore, within the parking limits if the deed restriction concept would be extended. Attached is a copy of the current Declaration of Restrictive Covenant which would need to be modified, executed and filed with the title to the property before building permits could be issued for an expansion, if this application is to be approved. Another matter that would need to be addressed is the existence of another restrictive covenant that insures a 60 ft. clear area free from the construction of buildings around the Target store and the Shingle Creek Center. This is a building code requirement that allows unlimited square footage for the buildings. This was necessitated when the property containing the Target store and the Shingle Creek Center was subdivided in 1985 creating a property line separation where the Target store and Shingle Creek Center are attached. This declaration entitled First Amendment to Restrictive Covenant Insuring Compliance with Section 506 (b) of the Uniform Building Code may need to be modified to reflect the new building configuration and be executed and filed with the title to the property also. LANDSCAPING As part of the site plan review process, we have requested the applicant to evaluate and update if necessary the on -site landscaping based on the landscape point system. The site is 9.02 acres in area and requires 582 landscape points. The existing landscaping points on the site amount to 616.5 although the landscaping does not meet the required breakdown. The site is short of coniferous trees and decorative trees as well as shrubs. The applicants have, therefore, proposed to add an additional 74.5 points to the site to bring it in line with the landscape point system utilized by the Planning Commission for making recommendations with respect to landscape plans. Six Black Hills Spruce trees are proposed for the landscape area at the northeast side of the site, adding 48 points of the 74.5 additional required. Nine crabapple trees, or decorative trees are to be added along the greenstrips on Summit Drive (5) and Shingle Creek Parkway (4) accounting for an additional 13.5 points. Twenty -six Dogwood shrubs are also to be added, 13 of which will be located at the northwest corner of the site and 13 in the greenstrip area just northerly of the proposed building addition adding 13 additional points. The landscape proposal is consistent with the point system based on what the applicants are proposing to add. 4 -15 -99 Page 2 . BUILDING The proposed building expansion is to have an exterior consistent with the existing building including a rounded corner at the northwest corner of the addition. The building addition will be located between the existing northerly wall and a screen wall utilized as an outdoor cart storage area. The plan also calls for the construction of a four inch sanitary sewer line to within five feet of the new building addition connecting to existing sanitary sewer (private) located in the drive lane adjacent to the store. The existing sanitary sewer connects to city sanitary sewer in Summit Drive. The applicant has also provided a floor plan indicating the stock room or storage areas and the expanded retail areas at the Target store. The stock room or storage space will continue to be along the east side of the building and a smaller stock room to be located along the north side of the building. RECOMMENDATION We are somewhat reluctant to enforce zoning restrictions through the use of restrictive covenants, however, this has been done in the past with the Target store and has not posed any problems either parking wise or expansion wise. We do not anticipate any additional problems if this small addition does take place and the interior is remodeled to expand the retail area within • the Target store. It will be, however, necessary that the various declarations and restrictions be modified to reflect the new conditions and be filed with the title to the property. Approval of this application is recommended subject to at least the following conditions: 1. Building plans are subject to review and approval by the Building Official with respect to applicable codes prior to the issuance of permits. 2. A site performance agreement and supporting financial guarantee in an amount to be determined based on cost estimates shall be submitted prior to the issuance of building permits to assure the completion of site improvements. 3. The building addition is to be equipped with_ an automatic fire extinguishing system to meet NFPA standards and shall be connected to a central monitoring device in accordance with Chapter 5 of the city ordinances. 4. Plan approval is exclusive of all signery which is subject to Chapter 34 of the city ordinances. 5. The applicant shall execute a revised restrictive covenant limiting the use of the existing and proposed stock rooms to warehouse use only under current or new ownership. The restrictive covenant shall be reviewed and approved by the City 4 -15 -99 Page 3 Attorney and be filed with the title to the property at Hennepin County prior to the issuance of building permits for this expansion. 6. The yard limit agreement prohibiting structures within 60 ft. of the building shall be revised to reflect the proposed new expansion in a manner acceptable to the City Attorney and be filed with the title to the property at Hennepin County prior to the issuance of building permits. • 4 -15 -99 Page 4 Mom 11111 ■ail/ r SM r � � - 1 j j O''i • �' ' i �o.o �. 111 ► ♦ ♦�s�II � i ,� QN OVA! ♦OR�s�i ��r ri •� ter♦ r � ♦ ��� � � - � .��..�> r'�� r PIP -- oil • MI 1 1 11 111/ � " 111 IIr11 I /ry /11 ' � .� ' • 3 ' 1 1 / r r� rrrrl •rrr IIr �r1 rrrr �� . . rr 1 11 111 ■1111::111 1: i11 x111 ��� ••�• /i // • II I11 11, � 1 /1111/ /111■ 1/ ► ♦ ' �'� / /// /. � - • V.+•a199q<l \09<0 \•9 <•LW yn N-Nrt -1999 N.l] co rn i i xs tt• "= c c Z A a R o lq •vlljtjttttjUr Iltr +u7gtvt^ • tsll ++•tpf•!ns • ItuEt7jtn7i.{ .. •D ' - � ' €€€€( #tt #11 "ilti��iiit�€ ttt €�iE € € #f #i #t iiii� # #i4'i :1'l ►`( m r i t it t < ULU , ® ®� D L1 i t i i t€ iii o Z LtAEfaajtt{'!r =ri IIYPA +I(•7tl +lfESE "!7•fAii ■' /[77n11Pl7..tpp :" f � ® ®® I l l G p {,uA7t• • •!•7ii • Nu +li • P t + lf + V 4 H +tflE•s• • 11l +77( •771•} +• 'tttiiiiii ttt! #t #fi,��itil (i � t €ttt'� ;{ [ t ; ti Ill t 44®®°'uoo 0 pq 0 O® o !{t• +• • Bitt +7•s • l +i +•••1• • 77•{177y7q Y i7tt } i= i= Ll4•Lf' ' � t 7 i t au tt tt • # � i :: p :. s i '^ (tffr,[(it tt # €li l gm ini lllil € # €(ii4�' # i� € ( � a i I i 4t'lii E7t7t•nll + uq,7 yt•i ° ua7 +v •t7Eiitt {q,.• • } . ni +ruttvrr ���iiil €Eii # }( €�;!tfitii; #ifs# i�1,�'t € €��t # i�1 #(�( # ;� # i �itii • �/ r ti 7ttt t tt i t € j � r � tt Ii 1 bIi ..! .. i y7 7 {7..7•s+ vtsryt•t77 • y 7 y +.. • : =ltu +fyr •r: !il i I !" s § Z ti i !i tt t 1 � It L . ! 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M M _ - EXTERIOR BROOKLYN CENTER, MN A$ ELEVATIONS nioo vmcu aRU .uuw.r Rweoec RR . �, �nan� Q Q Q I _r -T Ril 4i� -4 -4 .� I ♦♦ I I I /♦; I I; ♦ / /�1 a— � mil,—== 1— �j��== ��= �=== 1�= s����- —� - - - - -p _"NIL N_ L LN I Je Y oe L 'OOK G ED _ . 00^ > L L min min —4 } I P II I / I♦,� 1� � I I � � � I Cm dN W W r 1- 77 7 21 a IOR NS L I p NO '1 P e 1! 6 L. 1 I , I I I + L­2 -4 HQR m ECR]l 250' EXIT DIAGRAM --- Qop i DECLARATION OF RESTRICTIVE COVENANT This Declaration of Restrictive Covenant ( "Declaration ") is made this 10th day of October, 1988 by Dayton Hudson Corporation ( "Declarant ") as the owner of certain real property located in the City of Brooklyn Center, County of Hennepin, State of Minnesota, and which is legally described as Lot 2, Block 1, Shingle Creek Center, according to the recorded plat thereof on file and of record in the office of the Registrar of Titles, Hennepin County, Minnesota ( "the Property "). WIHEIREAS, De clarant has previously constructed and currently operates a retail department store ( "the Store ") on the Property; and WHEREAS, Declarant desires to expand its existing stockroom which is located within the Store from approximately 14,000 square feet to approximately 28,000 square feet, all in accordance with the building plan, attached hereto as Attachment One and hereby made a part hereof ( "the Building Plan") and g la " )► i WHEREAS, in order to ensure that after such expansion the parking facilities on the Property comply with the City of Brooklyn Center parking code requirements, it is necessary for the Declarant to establish this Declaration restricting the use of its expanded stockroom; NOW, THEREFORE, in consideration of the foregoing and other good and valuable consideration, Declarant does hereby declare the following restriction on the Property and the Store: 1. Use of Stockroom SD ace.. Upon completion of the expanded stockroom area, Declarant shall restrict the area consisting of approximately 28,000 square feet which is depicted and designated on the Building Plan as "Proposed Stockroom Addition" and as "Existing Stockroom Area" (said areas being collectively referred to herein as the "Stockroom Area ") to use solely as a storage and stockroom area for merchandise to be sold at, or equipment to be used at, the Store. The Stockroom Area shall not be used for the display of merchandise for sale or for other selling or related activities of Declarant, including, but without i limiting the foregoing: office, restaurant, bakery, kitchen, food preparation, customer or public rims i;rr Zr • �:11C . 'ho - 1I1t: ar ."+ ro• - 7 r . Pi r rn.t. ; }.(,511::�1r servicA . 101288/DOC2 /DECLARATION 2. Burden and Benefit to Run with the Land,. The provisions of this Declaration constitute a covenant running with the land and shall bind the Declarant and its successors and assigns with respect to the Property. 3. No Modification.. This Declaration shall not be amended, revoked or altered without the prior written consent of the City of Brooklyn Center endorsed thereon and recorded with the Registrar of Titles in and for Hennepin County, it being understood that if the Store is demolished, destroyed, removed or no longer remains on the Property for an reason the P Y y City shall consent to the termination of this Declaration. 4. Effective Date.. This Declaration and any amendments hereto shall be effective upon recordation with the Registrar of Titles, Hennepin County, Minnesota. 5. Enforcement This declaration may be enforced by the City of Brooklyn Center acting through its City Council. The power to enforce the covenants contained in this Declaration shall be in addition to any other legal or equitable remedies available to the City. IN WITNESS WHEREOF Declarant has caused this Declaration to be executed as of the date first above written. "Declarant" DAYTON HUDSON CORPORATION B y: , Name: Title: Sr. lice President rorpc} arore: Q ! ` By: J� Name: Title ,assistant Sscrarory This Instrument drafted by: Dayton Hudson Corporation 33 South Sixth Street Minneapolis, Minnesota 55402 -2- STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) SS. The foregoing instrument was acknowledged before me this /r ay of 1988, by __7 and _(fir L � i �rrvl tJ the ^ - rand of Dayton Hudson Corporation ,)a Minnesota corporation, o behalf of the corporation. Notary Public. My commission expires: s._..•�, Bar�aza e. E arc sort NOTA:Y PUNIC -MINNESOTA _.� Hc'NNIPW COU14TY MY commission expires 5.17 -91 • ATTACHMENT ONE 00 - ^^ 65' Truck _ } EXISTING STOCKROOM AREA Dock Z r 14,553 s.t, l . ; O W LL qq � 1! �-- DISPLACED PARKING 45 SPACES r I O CC �- t `� ♦ - 1 0 « n N ►� __.f . . N . C O o CL . 1 � TARGET �' 105,928 aJ. o v E.P- A I- L • I N 3 NEW .PARKING SPACES' INEW CART S ORAGE AREA �y'vETr'L. sH T. . 401 2/ (y -'„'� 1.1 �.�G 1 � . .�� � 1..• . � Q • S C I � • -.;ctl �i�o :.. ...._... ,...... ..n......... ./ _ PL rr 1 r / .� ♦ .f" I 1 I %I I 1 h '1'�1(r.' O';to FIRST AMENDMENT TO RESTRICTIVE COVENANT INSURING COMPLIANCE WITH SECTION 506(b) of the UNIFORM BUILDING CODE THIS FIRST AMENDMENT TO RESTRICTIVE COVENANT INSURING COMPLIANCE WITH SECTION 506(b) OF THE UNIFORM BUILDING CODE is made as of the /?N day of .r L3 e P , 19 n by RYAN CONSTRUCTION COMPANY OF MINNESOTA, INC., a Minnesota corporation, hereinafter called "Ryan ", and DAYTON HUDSON CORPORATION (formerly known as Dayton- Hudson Corporation), a Minnesota corporation, hereinafter called "Target ". R E C I T A L S A. Ryan is the owner of Lot 1, Block 1, Shingle Creek Centers according to the recorded plat thereof on file and of record in the Office of the Registrar of Titles, Hennepin County, Minnesota. B. Target is the owner of Lot 2, Block 1, Shingle Creek Center, according to the recorded plat thereof on file and of record in the Office of the Registrar of Titles, Hennepin County, Minnesota. C. Target and Ryan have previously entered into that certain Restrictive Covenant Insuring Compliance with Section 506(b) of the Uniform Building Code, dated December 6, 1985, and filed in the Office of the Registrar of Titles, Hennepin County, Minnesota, as Document No. 1690367 (the "Restrictive Covenant "), whereby the parties agreed to maintain a Yard as defined in the Restrictive Covenant and as shown on the Site Plan attached to the Restrictive Covenant. D. Target desires to expand its building and to expand the Yard adjoining its building accordingly as required by paragraph 2 of the Restrictive Covenant. E. Target and Ryan desire to amend the Restrictive Covenant by substituting for the Site Plan attached to the Restrictive Covenant the Revised Site Plan attached to this First Amendment, which Revised Site Plan shows Target's expanded building and Yard. NOW, THEREFORE, the parties agree as follows: 1. The Restrictive Covenant is hereby amended by substituting for the Site Plan attached to the Restrictive • Covenant the Revised Site Plan attached to this First Amendment. n Lc, rs N .7 r 1/5CcCl: .� G f_.L r 'J C l' 090888 /ADVII /UBC • 2. Except as modified herein, the Restrictive Covenant is hereby ratified and affirmed and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have. executed this First Amendment to the Restrictive Covenant Insuring Compliance with Section 506(b) of the Uniform Building Code as of the date set forth above. DAYTON HUDSON CORPORATION, RYAN CONSTRUCTION COMPANY OF a Minnesota corporation MINNESOTA, INC., a Mi esota corporation By: B Name:/) Na Title. Sr. Vice President Title: 1 By: B Name VIIlliam P Mo.. Name: Title: Assisfonf Secretary Title: Consent of the City of Brooklyn Center The City of Brooklyn Center hereby consents to the First Amendment of the Restrictive Covenant Insuring Compliance with Section 506(b) 'of the Uniform Building Code. CITY O Na me: 1) Title: / V0 By: / Name �F_r.n n (Y. S PC, �N ;Fe Title: This Instrument drafted by: • Dayton Hudson Corporation 33 South Sixth Street Minneapolis, Minnesota 55402 -2- • STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) ss The foregoing instrument was acknowledged before me this LC day of �i '��i�tic.� s' , 1922 by . 5— 1 % _ and k - N 1'��� Q • 4 � — the.S p and A��t�fn�.�4 �� nr?`4rLrL, ,respectively, of Da t6 Hudson Corporation, a Minnesota corporation, on behalf of the corporation. 00 BETH RUTHE*ORD NOTARY PUi31,C�TA HENNEPWCOUNTY Notary Public fKCONYISSION E>Q'IRE94 • STATE OF MINNESOTA ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this \1 day of S t c\ ��.4�t 19 '7<7 by " t\ 'V end the , NJ - V `J - ate r-espectiAFe-ly, of Ryan Construction Company of Minnesota, a Minnesota corporation, on behalf of the corporation. •� SHARRY L. SIMONS - « < NOTARY PUBLIC - MINNESOTA RAMSEY COUNTY Notar)( Public d ^. / My Cors::^ Expires Sept. 9. 1990 i�MIiA0.•tiJ� STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing i *t t was acknowledge before me, this , a �j } �� of o , 19ff--by • I . and / the 1��c .+ �'"�'�� !V L / and R _� respectivety, of the City f Brook33n enter. Y •"'� DARLENE K. WEEKS Notary Public • 1407AZY PU7tIC — MMMLSOTA ' HENNEPIN COUNTY Mr commission expires Feb. 28, 1989 -3- SHINGLE CREEK CENTER S ITE PLAN 6000 -6100 SHINGLE CREEK PARKWAY BROOKLYN CENTER, MINNESOTA :I " {: 60• YARD t.. 1 .•. r, UBC 1985 1 N „ S17F IdEOIiMA7JS2t1 1 S ec. 506b RI w ui 111 YS`:_IL!ILrJ• 1. •2!.L.Y • � • `•.• / /.,r, , ..•' t . • f.w . • - entirely alnoundad and adjoined by public /•. ..~...,.. t?6!IS w. Yt�N.LI j , A , / • f ways or yards not left gal 60 In wldlt► :•wi•a ••• i U:iii , 1 ' , / M '1 s 0' 1 :,i l Maru{ .� YtIMMI l,f"I Y 14y1 1 IN,Ya Y l » � / Il YI ••I;'Y,1 • . LN Y . anwt udr•I . Iw . ;� •T 1 . INI IIq Y • l /l•N UINf 1 IY4f 11 t•N / .• �,' 1. • I li • 1, wll Y ,•� �w . 4w IYN . 1•.p Y • f•Ira l.lYa ,,,•„ III Ili/ 1 • 1 ••,14. lI L,w •r • .w . 1 11 w Y 1 1 s 1, w ffJLlyd/If. N N r / I Jltl• t 1 /L••L_!!11+1 � 1 .~ IJ NIUIN ••• 1 N.N. Y •,, 1 •' t.,,'�a /,� � �� f• iuNi[irlutp ra Ir11RN v--- 1 11!0.•! 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'Y • � 4 M , _ GENERAL• N4I! a - ►, t11 y ' , tS cf • r � I .._ �•i .•.. .. v .li . • • ci •. • •:a: a... 1 � 1 .� ' '4 -' %:� .1 .! /li . ���• _ � � � )•' ' � , �' � r •• •�J'C .. . 0'• • �u' �� �'L4• ti - a: ._ ra. 1 r fY •• t ` 1• ; } C ,: t ! a LL— Qj 0. S_I E LOCATIOI( . MAP 1 ' T. f; • - •` �' } _ . •�� v f ,i • .�'� ,1`• - •fI It I1 • V :{ Ili: �� •• _•/ / •!': � ; �.;, : � �, 1 .. .. Nr. .+'« • . Stdn9» Cra.M ' ' path. �`• ! r. .. ”' • `•r � ' "''' Shingle Creek r..• :si; a- •�•11•. ..... ... s/ .. Iw r ua, Center cul ..r:f • • •t •-•-• - -- -... . T -240 l _C..I.f usaaaa•la r ►I •r •. . •' 6R00KLYN CENTEf� A IT* , .,l L«i,wa ...... �_'•..•._:_�_ •••••••• ,r ,,. -• nPn/ '.Ila .fa•:•, •n. SITE ALAN •r 1.1 &9• YARD AREA PLAN w,l • MINUTES OF THE PROCEEDINGS OF THE PLANNING COMMISSION OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR MEETING APRIL 15, 1999 CALL TO ORDER The regular meeting of the Planning Commission was called to order by Chair Willson at 7:30 p.m. ROLL CALL Chair Tim Willson, Commissioners Graydon Boeck, Stephen Erdmann, Rex Newman, Dianne Reem, and John Whitehead were present. Also present were Secretary to the Planning Commission/Planning and Zoning Specialist Ronald Warren, Planning Commission Recording Secretary Arlene Bergfalk. Commissioner Sean Rahn was absent. APPROVAL OF MINUTES - MARCH 11. 1999 There was a motion by Commissioner Boeck, seconded by Commissioner Newman, to approve the minutes of the March 11, meeting as submitted. The motion passed unanimously with Commissioners Reem and Willson abstaining. CHAIR'S EXPLANATION Chair Willson explained the Planning Commission's role as an advisory body. One of the Commission's functions is to hold public hearings. In the matters concerned in these hearings, the Commission makes recommendations to the City Council. The City Council makes all final decisions in these matters. APPLICATION NO. 99004 - PROGR CONSULTING ENGINEERS. INC. Chair Willson introduced Application No. 99004, a request for site and building plan approval for an approximate 1,200 square foot addition to the Target Store at 6100 Shingle Creek Parkway. This application was filed on 04 -01 -99 requiring City Council action by 05 -31 -99 (60 days). Mr. Warren presented the staff report and used transparencies to describe the location of the property, and the site, landscape, and parking plans. (See attached Planning Commission Information Sheet, Application No. 99004 dated 04- 15 -99.) Mr. Warren reviewed the background to the 1985 development of the Target store and attached Shingle Creek Center and subsequent 1988 Target expansion. City approval of the 1988 expansion required Target to execute and file a deed restriction on the use of the expansion for stock or storage • space to allow the city to calculate parking based on storage space requirements rather than on retail space. In 1990 the City amended the zoning ordinance by reducing the retail parking formula. 04 -15 -99 1 Application No. 99004 submitted by Progressive Consulting Engineers, Inc. on behalf of Dayton Hudson Corporation, proposes construction of a small addition at the north end of the existing building using the 1988 parking concept and the revised retail parking formula. The plan includes a reconfiguration of the store's interior to increase retail space within the building. The site plan submitted shows the 517 existing parking spaces and provides proof of 63 additional spaces which in total (580) exceeds the required 576 spaces under the applicable parking formula. Subdivision of the Target store and the Shingle Creek Center property in 1985 also resulted in a restrictive covenant ensuring a 60 foot "yard" area, free from building construction, around the buildings. Mr. Warren indicated that this restrictive covenant should be modified by the applicant to reflect the new building configuration, executed by the owners and filed with the property titles. As requested by the staff, the applicant agrees to update the on -site landscaping on the site to meet the required breakdown of landscaping points. Additional coniferous and decorative trees and shrubs will be planted in various places to meet the requirements. The new building will be located between the existing northerly wall and a screen wall. The exterior will be consistent with the current building. A four inch sanitary sewer line will be constructed and connect to an existing private sanitary sewer. Mr. Warren recommended approval of Application No. 99004 by extension of the deed restriction concept, subject to six conditions outlined in the staff report. He indicated the 75' x 80' addition should not create any problems; however, he emphasized that the various declarations and restrictions be modified to reflect the new conditions and filed appropriately for the protection of the city and the property owners involved. Chair Willson called for questions from the Commissioners. Reconfiguration of the stock and storage areas, placement of additional landscaping, and proof of parking were considered. Commissioner Reem suggested and the other Commissioners agreed to add a condition to the application approval regarding landscaping to ensure that the required types of trees and shrubs were in fact planted to bring the property into conformance. It was noted that the City's landscape point system was not in effect at the time of the 1985 development of the property; however, as opportunities arise, the City requires updating of deficient properties to meet the established point system. (Mr. Warren indicated he would distribute a copy of the landscape point system to the Commissioners.) Mr. David Pederson, project architect, DHC Property Development, stated that construction is to begin as soon as possible stating the project is on an aggressive schedule, with opening of the reconfigured store anticipated in March 2000. The company wishes to obtain building permits in the next month or so. Mr. Pederson expressed concern that the conditions requiring execution of the restrictive covenant and the yard limit agreement may impede their schedule. Mr. Warren and the Commissioners strongly emphasized that these documents must be executed and filed prior to issuance of any building permits. • Following discussion, the Commissioners interposed no objections to Application No 99004. 04 -15 -99 2 ACTION RECOMMENDING APPROVAL OF APPLICATION NO. 99004 - PROGRESSIVE CONSULTING ENGINEERS INC. There was a motion by Commissioner Boeck, seconded by Commissioner Whitehead, to recommend to the City Council that it approve Application No. 99004, submitted by Progressive Consulting Engineers Inc., for site and building plan approval for an addition to the Target Store, 6100 Shingle Creek Parkway, subject to the following conditions: 1. Building plans are subject to review and approval by the Building Official with respect to applicable codes prior to the issuance of permits. 2. A site performance agreement and supporting financial guarantee in an amount to be determined based on cost estimates shall be submitted prior to the issuance of building permits to assure the completion of site improvements. 3. The building addition is to be equipped with an automatic fire extinguishing system to meet NFPA standards and shall be connected to a central monitoring device in accordance with Chapter 5 of the city ordinances. 4. Plan approval is exclusive of all signage which is subject to Chapter 34 of the city ordinances. 5. The applicant shall execute a -revised restrictive covenant limiting the use of the existing and proposed stock rooms to warehouse and storage use only. The restrictive covenant shall be reviewed and approved by the City Attorney and be filed with the title to the property at Hennepin County prior to the issuance of building permits for this expansion. 6. The yard limit agreement prohibiting structures within 60 feet of the building shall be revised to reflect the proposed new expansion in a manner acceptable to the City Attorney and be filed with the title to the property at Hennepin County prior to the issuance of building permits. 7. Plan approval includes the landscape plan submitted to ensure the site is brought into conformance with current city requirements for landscaping. Voting in favor: Chair Willson, Commissioners Boeck, Erdmann, Newman, Reem, and Whitehead. The motion passed unanimously. The Council will consider the recommendation at its April 26, 1999 meeting. The applicant must be present. Major changes to the application as reviewed by the Commission requires that the application be returned to the Commission for reconsideration. OTHER BUSINESS • For the Commissioners' information, Mr. Warren described a small remodeling project the staff has reviewed for approval for McDonald's restaurant located at 5525 Xerxes Avenue North that includes 04 -15 -99 3 construction of a second drive -up window at that fast food facility. The Commissioners concurred with staff approval of the plans. FUTURE MEETING DATES The next meeting of the Planning Commission is scheduled for Thursday, April 29, 1999. Commissioner Reem advised that she will be absent from that meeting. ADJOURNMENT There was a motion by Commissioner Boeck, seconded by Commissioner Erdmann, to adjourn the Planning Commission meeting. The motion passed unanimously. The meeting adjourned at 8:30 p.m. Chair Recorded and transcribed by: Y Arlene Bergfalk TimeSaver Off Site Secretarial, Inc. s 04 -15 -99 4 City Council Agenda Item No. 8a 0 COMPANY CITY OF BROOKLYN CENTER, MINNESOTA CITY COUNCIL WORKSHOP February 25, 1999 SUMMARY OF KEY OBSERVATIONS AND CONCLUSIONS REACHED BY THE PARTICIPANTS Prepared by Carl H. Neu, Jr. March 1, 1999 • © Neu and Company and the Center for the Future of Local GovernanceTM, 1999 CITY OF BROOKLYN CENTER, MINNESOTA CITY COUNCIL WORKSHOP FEBRUARY 25,1999 SUMMARY OF KEY OBSERVATIONS AND CONCLUSIONS REACHED BY THE PARTICIPANTS March 1, 1999 I. INTRODUCTION On February 25, 1999, the member of the City Council, City Manager, and Assistant City Manager participated in a City Council Workshop. The program outlining the topics covered in this Workshop is attached to this report as Appendix A. The primary purpose of this Workshop was to focus on revisiting the basic elements of effective Council performance and assessing the Council's current performance relative to each of these areas. From this assessment, a list of targeted areas for improving performance was developed. This Workshop will be followed with another, tentatively in August, which will focus on setting leadership direction and goal setting for the City Council. II. KEY CONCLUSIONS AND OBSERVATIONS MADE BY THE PARTICIPANTS A. Review of effective Council (team) performance. The facilitator overviewed the 10 habits of highly- effective councils and asked the City Council and City Manager to assess the Council's current performance relative to each of these habits. After each member completed his /her assessment on all 10 habits, the participants then discussed each habit, identifying the rating given by each person to the Council and identifying desired follow -up activities designed to improve Council performance. The ratings and recommendations for improving Council performance are listed on the assessment contained as Appendix B in this document. B. Municipal Liquor Issue An outline of the items to be discussed pertaining to the municipal liquor issue is attached to this report as Appendix C. 40 1 . 1. Is the City in or going out of the liquor business? Three Council members indicated a preference to have the City remain in the business, one Council member would like to see the City get out of the liquor business, and one Council member has a preference to be out of the liquor business, but prefers to take the issue to a vote of the people for resolution. The consensus is "yes ", the City of Brooklyn Center will stay in the liquor business. 2. If the City is staying in the liquor business: a. What is the goal? It was concluded that the financial goal is to ensure that the liquor operation produces a minimum annually of $75,000 plus contribution to capital to the City's overall budget. b. What configurations of stores? • It was concluded that the number of stores would remain flexible depending upon staff analysis and recommendations to Council. • The locations of the stores would follow these parameters: No liquor stores would be located in residential areas. The Northbrook store would be retained. The location of the remaining store(s) would be along potential sites on Brooklyn Boulevard. Staff would make a detailed assessment of potential sites and recommendations to Council. C. Other issues pertaining to liquor stores: • The time frame for planning and cost analysis will be 20 years. • The question of owning versus leasing facilities will be determined by detailed analysis and decided after specific recommendations are made to Council. i 2 • All Municipal liquor stores would be subjected to at least two sting operations per year; probably conducted by the County Sheriff s Department. • Responsibility for oversight and management of the Municipal liquor stores would be given to the Assistant City Manager, Jane Chambers. C. The eight City goals adopted in Resolution No. 98 -186, a copy of which is attached as Appendix D, was conducted. Prior to discussing each goal, the City Manager provided the Council members an overview of major projects. This document is contained in this report as Appendix E. D. Comments and Observations made relative to each Goal were: 1. Goal No. 1: No comments or changes. 2. Goal No. 2: • A work session will be conducted with the Police Chief in April or May. 3. Goal No. 3: • A work session will be conducted with the Police Chief in April or May. • Council desires more Police visibility in parks and on City trails. • It may be appropriate to consider involving volunteers and explorers in this policing and watch -group effort. • An item the Council would like to address with the Police Chief is truancy and runaways. 4. Goal No. 4: No changes. • 3 5. Goal No. 5: • Eliminate "Council decision on point -of -sale ordinance" because this issue has been decided • A future presentation will be made to City Council on the Greater Metropolitan Minneapolis Housing Corporation and its role in assisting the Council in the implementation of Goal No. 5. 6. Goal No. 6: • A March 15 briefing by the Architect is scheduled to discuss Community Center and City Hall options. • Three options will be presented for consideration and discussion. 7. Goal No. 7: • Council would like to receive a report on the number of speeders or persons who seem to be exceeding speed limits. • If appropriate, a Request For Proposal (RFP) for hiring a consultant will be prepared and distributed in April or May. 8. Goal No. 8: No comments or changes. E. Discussion of Annual Goal- Setting Session. It was decided that a Goal- Setting session will be scheduled, probably sometime during the month of August. III. FACILITATOR OBSERVATIONS AND RECOMMENDATIONS A. There is a general feeling among the Council, City Manager, and Assistant City Manager that significant progress has been made in building the City Council -Staff team and in the working relationships that exist within Council among its members and between Council and the Staff. B. Council wishes to continue the momentum that it has made towards improved working relationships and performance and has identified several actions that will enhance the quality of communications. These actions are listed above in the • 4 . "Things to Work On" relative to the assessments of the 10 habits of highly- effective councils. C. The biggest issue within the Council -Staff team now is the intensity of the workload and the time demands ei r b ng made upon the Staff. There will need to be a continuing sensitive to this issue ensuring that Staff time is used for high-priorit ty g items seeming to be of maximum benefit to the community. D. The Brookdale Center will continue to be a focal point of Council and Staff attention requiring serious deliberation about specific directions and actions to be taken. • • 5 i APPENDIX A • ® 6 CITY OF BROOKLYN CENTER MINNESOTA CITY COUNCIL WORKSHOP February 25, 1999 1:30 - 8:00 P.M. PROGRAM 1. Effective Council "Team" Performance a. 10 habits of highly- effective councils b. Addressing issues "as a Council ". C. Reforming the team. d. Focus on your community's future. e. Scorecard. 2. Communications - Communications a. Din - Focus - "Team" /Trust b. Public Communications • General. • Special interest. • Advocates v. "gadfly ". • Council: the difference contrasted between speaking for the Council, or for yourself as a private citizen. C. Rumors, etc. 3. Approach to the municipal liquor issue 4. Review of 1999 Goals and Approaches to Implementation a. Council roles. b. Staff roles. . C. Third parry roles. 5. Discussion of Annual Goal - Setting Session. 7 APPENDIX B ! ! s ASSESSMENT OF OUR COUNCIL 10 CHARACTERISTICS OF HIGHLY - EFFECTIVE COUNCILS 1. Think - act strategically. Rating for my board: 2 1 3 (Low) 1 2 3 4 5 (High) Average: 3.58 • Things we need to work on: (a) Identify needs and desires of the community (create a vision for the future of Brooklyn Center) and develop the criteria for addressing these needs and accomplishing desired outcomes essential to achieving the vision. (b) Council Work (study) Sessions: • Presentations of information b Staff and other appropriate arties Y p • Provide adequate time for sharing of viewpoints and discussion among Council members of the items being presented (c) Conduct pre - formal meeting work sessions which will begin at 6:00 or 6:15 p.m. and conclude at 6:45 p.m., in time for the public forum and regular meeting. These work sessions will provide an opportunity for Council members to clarify last minute information pertaining to agenda items and to receive "heads -up" briefings from the City Manager on forthcoming issues or information of interest to Council (d) Defining the roles of Boards, Commissions, and Committees with particular emphasis on determining the amount of Staff time the meetings of these various groups absorb: • The purpose is to free up Staff time so that it can be devoted to other priorities ® 9 . It was decided to defer this discussion to the City Council August Goal - Setting session so that the direction relative to Boards, Commissions, and Committees can be established as a definite City Council goal. • Staff will bring forth its recommendations and observations on this issue at or prior to the August Goal- Setting session. • On March 15, the Council and City Manager will start discussion with the Board, Commission, and Committee chairs on the need for the reduction of the frequency of meetings and Staff time required. The emphasis is on targeting those meetings that are conducted toward productive tasks, projects, and outcomes. 2. Understand and demonstrate elements of team and teamwork. Rating for my board: 1 2 1 2 (Low) 1 2 3 4 5 (High) Average: 4.41 • Things we need to work on: a Shared O e communications among Council members and between Council and the City Manager and Assistant City Manager. (b) The need for the sharing and understanding of individual Council members' visions pertaining to the future of Brooklyn Center. 3. Master small group decision making. Rating for my board: 1 1 2 2 (Low) 1 2 3 4 5 (High) Average: 4.0 • Things we need to work on: (a) Need for more discussions among Council members (see comments listed above for Items 1 and 2). is 10 (b) There needs to be at regular Council meetings a "tell -the- story" introduction by the . City Manager, Mayor and Council members so that the audience and community understand the history of an issue and the steps that this issue has gone through in the deliberation process. (c) Council members should state the reason for their individual vote when appropriate or when the issue is perceived to be controversial. 4. Have clearly defined roles & relationships. Rating for my board: 1 1 2 2 (Low) 1 2 3 4 5 (High) Average: 4.0 Things we need to work on: (a) It is agreed that Council members understand their roles fairly clearly. (b) The need is to clarify relationships. For example, when is it okay for a City Council member to go to a Staff member, etc.? The City Manager outlined his guidance to the City Council on this item which in essence was: • Call the City Manager or Assistant City Manager for information if you are acting in the role of a Council member when making the request. • Council members when acting on their on behalf as a "private citizen" rather than a Council member can contact Staff members directly. 5. Honor the governing body - staff partnership. Rating for my board: 1 2 4 (Low) 1 2 3 4 5 (High) • Average: 4.83 Things we need to work on: (a) Provide feedback to Council members on how issues and inquiries were resolved. • 11 . (b) The sense of "partnership" is progressively becoming a part of the City's culture, but there is still need to continue this process so that all Staff members become part of and adopt this culture in their performance and behavior. 6. Conduct systematic evaluations of policy implementation. Rating for my board: 1 2 1 2 (Low) 1 2 3 4 5 (High) Average: 3.16 Things we need to work on: (a) Provide progress reports to the City Council on the implementation of significant policy issues, however, it is important to remember that there is "a lot going on" and that emphasis should be on providing information on important issues and projects. (b) City Manager can provide information in his update reports and at informal discussions with the City Council. (c) Copies of City Manager responses to various inquiries, when appropriate, should be • sent to all members of the City Council. 7. Allocate governing body time & energy. Rating for my board: 2 4 (Low) 1 2 3 4 5 (High) • Average: 3.83 Things we need to work on: (a) Conduct occasional community forums on issues of significance to the whole community. (b) Ensure that all City meetings are posted. • 12 • 8. Have clear rules & procedures. Rating for my board: 5 1 (Low) 1 2 3 4 5 (High) • Average: 4.08 Things we need to work on: (a) In study sessions, remember to honor the five- minute citizen input process. 9. Get a valid assessment of public's concerns & evaluation of the board's performance. Rating for my board: 1 1 1 1 1 Unknown I (Low) 1 2 3 4 5 (High) • Average: Average 3.50 Things we need to work on: (a) Rely on City Council members getting feedback and information from citizens while they are "out in the community ". It was agreed that no formal assessment process is needed at this time. 10. Personal learning!!! Rating for my board: (Low) 1 2 3 4 5 (High) Average: Personal ratings; no group score computed. and lastly, HUMOR Rating for my board: (Low) 1 2 3 4 5 (High Average: Personal ratings; no group score computed. 13 APPENDIX C 14 . MUNICIPAL LIQUOR ISSUE 1. Is the City in or going out of the liquor business? 2. If the City is staying in the liquor business: a) What is goal? $75,000 + contribution to capital. b) What configuration of stores. • Is it still neighborhood. • Alternates: • Reduce number. • Improve location C) What is time frame for planning/commitment • Leases will be coming due. • Direction on time horizon for planning and cost analysis: • 5 year • 10 year • 20 year • In cost analysis, based on time horizon, are there any constraints on options to review? • i.e., lease term, build option. I i i 15 • APPENDIX D i i 16 Member Debra Hilstrom introduced the following resolution and moved its adoption: iie RESOLUTION NO. 98 -186 RESOLUTION ADOPTING GOALS FOR 1999 WHEREAS, the City Council met in a facilitated workshop to discuss goals and f objectives for 1999; and WHEREAS, the goals set forth in this resolution are the result of the discussions amongst the Council in the course of the facilitated workshop. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the following goals be and hereby are adopted as the official goals of the City Council directing the leadership priorities for City government. Goal 1: Support Brookdale Redevelopment By: • use of tax increment assistance • review and evaluation of land use applications • prompt construction and plan review /inspection • monitoring developer performance Goal 2: Continue and Improve Code Enforcement and Compliance Activities By: - coordinated and community development oordinated effort of police t departments p p • evaluation of additional approaches to improve compliance such as greater - penalties and alternate approaches such as charging property owner for violation removal by City if fail to comply Goal 3: Increase Proactivity Towards Fighting Crime By: • increased visibility of police in neighborhoods • continue and expand on high participation rate in neighborhood watch groups • begin recruitment of park watch groups or extensions of neighborhood watch to include parks • two newsletter articles on neighborhood watch and encouraging active participation Goal 4: Finish Fire and Police Building Construction Goal 5: Evaluate Housing Programs and Policies By: • Council decision on resource allocation • survey current practices in other cities on occupancy limits and coordinate that review with housing commission • continue ARM participation • Council decision on point -of -sale ordinance • • review first -time home buyer programs • review potential and actual offerings by Greater Metropolitan Minneapolis Housing Corporation 17 RESOLUTION NO. 98 -186 Goal 6: Plan for Needed Work at Community Center and City Hall By: • preparation of overview of options, mandatory Americans With Disabilities Act modifications and required repairs to walls, roofs, and heating, ` ventilation, air conditioning • solicitation of citizen input j • development of plans with architect and construction manager • development of budget Goal 7: Create Neighborhood Traffic Safety Plan • enforcement of speed limits • define goals and attainable results ✓ hire consultant to assist in development of neighborhood traffic safety planning ✓ coordinate with neighborhood watch groups Goal 8: Continue and Improve Long -Term Financial Planning • continue five -year planning for utilities and capital improvements • continue /expand five -year planning for other funds • review and develop contingency planning Principles to Guide Actions in the Form of Goals: l 1. Place Priority on Brooklyn Boulevard Redevelopment • funding and acquisition for project between 65th and 71st Avenues 2. Incorporate Elements to Make City More Visually Appealing Where and as Possible in Projects and Developments October 26, 1998 Date Mayor ATTEST:���V City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member Kay Tasman and upon vote being taken thereon, the following voted in favor thereof: Myrna - Kragness, Kathleen Carmody, Debra Hilstrom, Kay Lasman, and Robert Peppe; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. 18 • APPENDIX E • 19 1999 Overview of Maior Proiects for City Council and City Manager January February March April ear 2000 Planning Year 2000 Planning Year 2000 Planning Year 2000 Planning rookdale Brookdale Brookdale Brookdale 252 development 252 development 252 development 252 development Police & Fire Bldg. Police & Fire Bldg. Police & Fire Bldg. Police & Fire Bldg. LELS Officers negotiation Sergeant's labor negotiation Sergeant's labor negotiation RFP for traffic study /safety Barlow Barlow Barlow Barlow Joslyn Joslyn Site Joslyn Site Joslyn Site Legislature Legislature Legislature Legislature City Hall /community Center City Hall /community Center City Hall /community Center City Hall /community Center EBHC Catering Contract EBHC Catering Contract Work Session: Comm. Chairs Joint Mtg, Commissions Point of Sale Ord. Council Retreat 53rd Avenue Project 53rd Avenue Project 53rd Avenue Project 53rd Avenue Project hire admin. specialist 5yr planning Financial Commission Financial Commission Financial Commission Regional Human Rights Meeting Audit 69th & Brooklyn Blvd. 69th & Brooklyn Blvd. 69th & Brooklyn Blvd. 69th & Brooklyn Blvd. Highway 100 Highway 100 Highway 100 Highway 100 Brooklyn Blvd. Brooklyn Blvd. Brooklyn Blvd. Brooklyn Blvd. EBHC Grant & Construction EBHC Grant & Construction EBHC Grant & Construction EBHC Grant & Construction Suburban Henn. Parks Suburban Henn. Parks Suburban Henn. Parks May June July August Year 2000 Planning Year 2000 Planning Year 2000 Planning Year 2000 Planning Brookdale Brookdale Brookdale Brookdale traffic study /planning traffic study /planning traffic study /planning traffic study /planning Police & Fire Bldg. Police & Fire Bldg. Police & Fire Bldg. Police & Fire Bldg. City Hall /community Center City Hall /community Center City Hall /community Center City Hall /community Center Legislature League Conference Public Works negotiations Audit Auditor with Council Joslyn Site Joslyn Site Joslyn Site Joslyn Site 0 tghway 100 Highway 100 Highway 100 Highway 100 53rd Ave. Project 53rd Ave. Project 53rd Ave. Project 53rd Ave. Project City Mgr. Conf. Teamsters negotiations Audit 5yr planning Council Retreat Brooklyn Blvd. Brooklyn Blvd. Brooklyn Blvd. Brooklyn Blvd. Barlow Barlow Barlow Barlow Budget Budget Budget Budget EBHC Grant & Construction EBHC Grant & Construction EBHC Grant & Construction EBHC Grant & Construction September October November December Year 2000 Planning Year 2000 Planning Year 2000 Planning Year 2000 Planning Budget Budget Budget Budget Police & Fire Bldg. Truth in Taxation Hearing City Hall /community Center City Hall /community Center City Hall /community Center City Hall /community Center Public Works negotiations Public Works negotiations ICMA conference Teamsters negotiations Teamsters negotiations Highway 100 Highway 100 Highway 100 Highway 100 Barlow Barlow Barlow Barlow Brooklyn Blvd. Brooklyn Blvd. Brooklyn Blvd. Brooklyn Blvd. Additional Items: Greater Mpls. Metro. Housing Corp. Survey other cities occupancy limits Code Enforcement Tif Projects & Accounting Enterprise Management North Metro Mayors Association CDBG Liquor long term plan Newsletter Regional Human Rights Support 35 - 39 Council Meetings Neighborhood Street Projects 20 City Council Agenda Item No. 8b Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ADOPTING YEAR 2000 POLICY AND ACTIVITIES REPORT WHEREAS, The City of Brooklyn Center recognizes that the Year 2000 problem involves more than just a computer issue; and WHEREAS, the City recognizes that all of its departments and services may be impacted by the Year 2000 problem; and WHEREAS, the City Manager designated the Assistant City Manager /H.R. Director to coordinate Year 2000 planning in the Fall, 1998, and since that time, an inventory of all city computerized equipment has been completed, a listing of all changes and up grades of equipment identified, and contingency planning for Year 2000 generated emergencies conducted by a Year 2000 committee of staff members, including the City's Emergency Prepardness Director, (Fire Chief) and the City's Emergency Prepardness Coordinator, ( Police Chief); and WHEREAS, the City Manager has reported to the City Council on these activities and on plans to distribute citizen information regarding Year 2000 planning throughout the remainder of 1999; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the body of information being developed with regard to Year 2000 planning by the Y2k Coordinator consititutes the City of Brooklyn Center's policy and plan for Year 2000, and that this body of information reflects the City's efforts to follow recommendations of the League of Minnesota Cities with regard to Year 2000 planning and preparation. Be it further resolved that the City will continue to participate in planning and coordination activities as appropiate throughout the remainder of 1999, including a public information effort to inform Brooklyn Center citizens with regard to Year 2000 safety and preparation issues. Date Mayor ATTEST: • City Clerk . RESOLUTION NO. The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • • MEMO TO: Michael J. McCauley City Manager FROM: Jane A. Chambers Assistant City Manager/HR Director SUBJECT: City of Brooklyn Center Y2k Planning This memo is a report on the status of Y2k planning. As the City's designated Y2k coordinator, I have coordinated the following activities to assure equipment and personnel are prepared for events at the close of the 1999 and the immediate months following. The five steps outlined are those recommended in the League of Minnesota Cities year 2000 action guide. 1. Organize the Y2k effort: Actions taken during Fall 1998 include, ► Designation of Y2k coordinator ► Review of LMC action guide and recommendations ► Contract with LDSi consulting firm for Y2k inventory and compliance testing ► Attendance at NSP and Minnegasco metro -wide information meetings ► Participation of City staff in the Hennepin County /City of Plymouth county -wide Y2k planning process and review. ► Formation of City cross - department Y2k committee. Monthly then bi- weekly meetings held. Members are: Ron Bowman, Fire Chief Jane Chambers, Assistant City Manager/HR Director and Y2K Coordinator Joel Downer, Police Chief Anne Finn, Administrative Specialist Jim Glasoe, Community Activities, Recreation & Services Director Charles Hansen, Finance Director Patty Hartwig, MIS /Technology Coordinator Cathy Hennessy, Administrative Sergeant Brad Hoffman, Community Development Director Diane Spector, Public Works Director • ► A Y2k Binder, recording all Y2k activities and efforts has been developed. 2. Inventory systems, equipment and interfaces: Actions taken include, ► Inventory and testing of equipment was conducted by LDSi consultants in the late Fall, 1998, and completed in January, 1999. Inventory includes a description, version, vendor, quantity, and compliance indicator for all hardware, software, peripheral, and other equipment such as fax machines, and copiers. The City has received two binders of information from the inventory, one containing the assessment sheets, and one containing the vendor contact letters and other contacts required to review the equipment's Y2k readiness. Also contained in the binders is risk management, regulatory, and contingency planning information gathered by the consultants from the United States Government Accounting Office and other sources. ► Each Department Head has reviewed the inventory results for their areas of responsibility, and has made recommendations for correction of any non Y2k compliant equipment and/or system. In addition, the Y2k committee as a whole has reviewed the inventory results and has assigned specific responsibilities for correction of issues pertaining to city -wide operations. 3. Assess the potential impact and contact vendors: Actions taken include, ► Each Department Head has reviewed "mission critical" systems and equipment. They have also undertaken individual department review of any equipment not directly inventoried b LDSi such as Fire engines, sewer and well water delivery systems, squad Y g rY Y q cars, and radio systems. All such items have been reviewed with regard to "hidden chips" issues or other potential mal- functioning due to the change of the century. LDSi has assisted in some of this review by providing some vendor contacts. Other contacts have been made by Department staff members through the Internet, or direct contact with suppliers and vendors. ► The Y2k committee has identified the following 12 items as those items critical to Y2k compliance for the City, and to delivery of services. These items were identified by LDSi, and by review of operations made by each Department Head and by the Y2k committee as a whole. Assignments for responsibility to complete these items was also made by the group: 1. Replacement of old Hewlett Packard computers, especially all Vectra models 2. Update BIOS of all Police Department Mobile Computing Devised to v3912F. 3. Listing by Department of computers requiring manual date change modification and persons identified to make the manual changes. 4. Listing by Department of computers needing the BIOS update provided by the manufacturer, and persons identified to make the update. 5. Verification that LOGIS (reflection) information is compliant. 6. Update of all Windows 95 users with Year 2000 patch. • 7. Update of old versions of Novell NetWare (Heritage Center). . 8. Verification of backup software or upgrade to Year 2000 compliance 9. Upgrade to service pack 3 for NT workstations. 10. Purchase from TRS the $99.00 version 4.0 upgrade for Liquor stores 11. Upgrade Microsoft Access 2.0 databases, unless already tested 12. Create a "Keep it Clean" policy for all city employees. No new software installs unless authorized. 4. Implement Y2k fixes and test for compliance: Actions taken, ► Minutes of the Y2k committee reflect the names of staff members responsible for completing each of the 12 items outlined above. These are the mission critical issues identified as a result of the inventory and other assessment. Work on completion of these 12 items will continue throughout 1999 with a goal of having all twelve items completed by October, 1999. 5. Prepare contingency plans: Actions taken, ► The Emergency Operations Plan adopted by the City Council and periodically updated, has been reviewed by a sub - committee of the Y2k committee consisting of the Chief of Police, who is the Emergency Preparedness Coordinator, Fire Chief, who is the Emergency Preparedness Director, the Y2k Coordinator, and Public Works Director. The review was made to identify potential threats or events that could occur with regard to Y2k that would not already be accounted for in the City's adopted Emergency Operations Plan. The group will continue to evaluate the plan with regard to Y2k throughout contingency planning during 1999. As of this time, it appears that the current Emergency Operations Plan will cover events that may occur due to Y2k. ► A review of the current Emergency Operations Plan will be conducted for Department Heads in May or June of 1999. ► A comprehensive emergency operations exercise will be conducted by the Emergency Preparedness Director and Coordinator, involving city staff, during the Fall, 1999. Other Concerns: Response to Vendor Inquiries, Public Information: There are two other major areas of concern regarding Y2k issues that are being addressed in the City's Y2k planning. Vendor Inquiries: Just as the City has made inquiries of its suppliers of goods and services regarding their preparation for Y2k, the City has received about 30 written inquiries regarding our Y2k readiness. Upon approval by the City Manager, a standard letter outlining our activities and readiness will be sent to these and any other future written inquiries. ► Telephone inquiries have also been made by both vendors and citizens. I have answered these as they have occurred. Public Information: The following steps are being taken to assist the public with Y2k issues and to inform them as to the steps being taken by the City. ► Y2k readiness brochures produced by the American Red Cross are currently being made available at the City Hall, and through the neighborhood watch program. These brochures answer basic Y2k readiness questions and household preparation. The theme of the brochure is for citizens to prepare as they would for a weather emergency. ► The June, 1999 newsletter to citizens will include an article regarding the City's preparation for Y2k and tips for citizens to prepare for Y2k. Our message will be that we have done our assessment, and will be fully operational given power. We have been assured b NSP that power will be available and b Hennepin Count that it will Y p � Y p Y be fully operational. In the event of power outage, we will operate in our emergency operations mode, as we would in a weather or other disaster related event. Tips for citizens will include preparing as they would for weather emergencies, having some extra cash ( but not to empty bank accounts), and caution against storing dangerous quantities of gasoline or other fuels. ► Tips for citizens, and re- iteration of the City's preparations will be repeated throughout the summer and fall months, on cable, through the newsletter, news releases, articles, through the neighborhood watch program, through the ARM association and as many other community information avenues as we can tap to assure that the community has been informed. Summary: The City of Brooklyn Center has been engaged in Y2k planning and review for about six months, and will continue through the Y2k committee to address issues until early 2000. Mission critical equipment that must be replaced or up- graded has been identified, and persons have been assigned the responsibility for making sure this equipment is operational. City staff has worked with major suppliers of power, communications, heating, and other services, as well as the County of Hennepin and neighboring cities. If power systems are operational, we do not anticipate severe problems with the Y2k transition. The Police do anticipate increased activity due to the celebrations around the New Year, and possible increased calls for service because of human reactions to the century change, whether these be increased suicide, robbery, or other criminal behavior. Through a focused information campaign, the City will attempt to make citizens aware of its planning for Y2k, offer information about the prepardness of power supplies, and offer tips for home preparation and emergency planning. • • City Council Agenda Item No. 8c MEMORANDUM DATE: April 20, 1999 TO: Michael McCauley, City Manager i FROM: Scott Brink, City Engineers A SUBJECT: Resolution Establishing Improvement Project No. 1999 -14, Street Improvements, Earle Brown Drive, John Martin Drive to Earle Brown Heritage Center Parking Lot, Accepting Engineer's Feasibility Report and Calling for an Improvement Project Hearing, Declaring Cost to be Assessed, and Calling for a Special Assessment Hearing A feasibility report and preliminary design have been completed for the above referenced project. The project was previously initiated by the City Council in August of 1998, and information letters and surveys have been sent to the appropriate property owners. The proposed project essentially consists of the reconstruction of Earle Brown Drive from John Martin Drive to the Earle Brown Heritage Center. The roadway serves commercial properties in that area, and is also designated as a Municipal State Aid Street between John Martin Drive and Summit Drive. The heavier volumes of traffic as well as the more frequent use of the streets by trucks and vehicles with heavier weights have contributed to the deterioration of the roadway. Because of the Municipal State Aid designation, State Aid funds are available to assist in the reconstruction of the roadway. It is proposed to remove and replace the asphalt surface of the roadway. Concrete curb and gutter currently exists, and it is proposed to replace only those portions of the curb and gutter that have deteriorated or settled. Some adjustments to existing utilities are expected, such as new hydrants, replacement of leaky valves, and the installation of some new catch basins. Overall, however, . the existing underground utilities are in good condition and no major replacement expenditures are anticipated. The attached feasibility report provides a detailed breakdown of the specific project work items and costs. The total estimated project cost is $329,020. The 1999 Municipal State Aid Fund Budget includes an amount of $160,000 for the portion of the project between John Martin Drive and Summit Drive. Another $100,000 was allocated in the budget for the portion north of Summit Drive. The additional cost of the project above the budget amount can be attributed primarily to the construction of new sidewalk that was not considered initially. Figure 2 at the end of the attached Feasibility Report describes the cost breakdown and expected revenue sources in more detail. The attached resolution establishes Improvement Project No. 1999 -14, Street Improvements, Earle Brown Drive, accepts the Engineer's Feasibility Report, and calls for a public hearing on May 24, 1999 to consider the project. • Assessments It is proposed to conduct an Assessment Hearing on May 24, 1999 concurrent with the project hearing. The attached resolution declares the cost to be assessed and orders an assessment hearing at the specified date. It is proposed to levy special assessments for street improvements in accordance with the rates adopted by the City's current policy. The City's policy for street improvements in commercial and industrial zoned areas is that 70 percent of the cost of street improvements is assessed to the property owners, and 30 percent is paid for with general city funds. Based upon preliminary construction cost estimates and the area (square footage) of properties benefitting from the improvement, we have calculated a preliminary assessment (attached with the feasibility report). The roll shows proposed assessments for all properties in the project area. The amount is based upon a combination of actual front square footage (property length along the street times a depth of 200 feet), the "A Zone," and the total square footage of the property minus the "A Zone, "or the "B Zone." These square footages are then multiplied by a unit cost rate, with the "A Zone," or that part of the property which is closest to the street assessed at a higher rate than the "B Zone. " Where substantial new drainage improvements occur, the City's policy is to assess benefitting property owners a portion of that cost as well. However, because substantial drainage improvements to the proposed streets are not anticipated (other than some replacements and /or adjustments to the existing structures), any costs associated with storm sewer would be paid from the storm drainage utility. Recommended Council Action It is recommended that the City Council approve the attached resolution Establishing Improvement Project No. 1999 -14, Street Improvements, Earle Brown Drive, accepts the Engineer's Feasibility Report, and Calling for an Improvement Project Hearing on May 24, 1999, Declaring Cost to be Assessed, and Calling for a Special Assessment Hearing on May 24, 1999. • Member introduced the following resolution and moved its i adoption: RESOLUTION NO. RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1999 -14, STREET IMPROVEMENTS, EARLE BROWN DRIVE, JOHN MARTIN DRIVE TO EARLE BROWN HERITAGE CENTER PARKING LOT, ACCEPTING ENGINEER'S FEASIBILITY REPORT AND CALLING FOR AN IMPROVEMENT PROJECT HEARING, DECLARING COST TO BE ASSESSED, AND CALLING FOR A SPECIAL ASSESSMENT HEARING WHEREAS, the Brooklyn Center City Council has previously directed the preparation of an engineer's feasibility report regarding proposed improvements to the streets, storm drainage system, and public utilities on Earle Brown Drive between John Martin Drive and the Earle Brown Heritage Center; and WHEREAS, the City Engineer has prepared said report, and recommends that the proposed improvements be considered; and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost - effective, and feasible; and WHEREAS, costs have been estimated for these proposed street, utility, and storm sewer improvements; and WHEREAS, it is proposed to assess a portion of the cost of the street improvements against all properties within the project area; and WHEREAS, the total cost of the improvement is estimated to be $329,020; and WHEREAS, the portion of the cost to be assessed against benefitted property owners for street improvements is declared to be: STREET IMPROVEMENT Proposed Assessment $223,916 WHEREAS, the City Clerk has prepared a proposed assessment roll showing the proposed amount to be specifically assessed for such improvement against every assessable lot, piece, or parcel of land within the district affected, without regard to cash valuation, as provided by law. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. Improvement Project No. 1999 -14, Street Improvements, Earle Brown Drive, John Martin Drive to Heritage Center Parking Lot, is hereby established. i RESOLUTION NO. 2. A public hearing shall be held on the 24th day of May, 1999, in the City Hall Council Chambers at 7:00 P.M., or as soon thereafter as the matter may be heard to hear and pass upon said improvement project and at such time and place all persons owning property affected by said improvements will be given an opportunity to be heard with reference to said improvements. 3. The City Clerk is directed to cause a notice of public hearing to be published in the official newspaper at least two weeks prior to the hearing, and shall state in the notice of the total improvement costs. 4. That ortion of the cost to be assessed against benefitted roe owners for street P g property rtY improvements is declared to be $223,916. 5. A hearing shall be held on the 24th day of May, 1999, in the City Hall Council Chambers at 7:00 p.m. or as soon thereafter as the matter may be heard to pass upon such assessment and at such time and place all persons owning property affected by such improvements will be given an opportunity to be heard with reference to such assessment. 6. The City Clerk is directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and shall state in the notice the total cost of the improvement. 7. The City Clerk shall cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. g Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City of Brooklyn Center 31 A great place to start. A great place to stay. R ■ R 6301 SHINGLE CREEK PKWY BROOKLYN CENTER, MINNESOTA 55430 ENGINEERING: 569 -3340 FAX. 569 -3494 ENGINEER'S FEASIBILITY REPORT FOR S TREE T IMPROVEMENTS EARLE BROWN DRIVE JOHN MARTIN DRIVE TO EARLE BROWN HERITAGE CENTER) ( N ) IMPROVEMENT PROJECT NO. 1999 -14 April 2l, 1999 I hereby certify that this feasibility report was prepared by me or under my direct supervision, and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota Reg. No. 17657 Scott Brink City Engineer April 21, 1999 Feasibility Report Earle Brown Drive Page 1 OVER VIE W (See Figure 1) • The proposed project includes roadway improvements and utility adjustments for Earle Brown Drive from John Martin Drive to the Earle Brown Heritage Center parking lot. Essentially, the proposed improvements would include removal and replacement of the existing asphalt surfacing and base. Existing curb and gutter and utilities would be repaired and /or replaced as necessary. When selecting specific streets for improvements, the City conducts a comprehensive Citywide evaluation of the entire infrastructure system. This includes streets, storm drains, sanitary sewers, and water distribution pipes. Because Brooklyn Center is considered an older "first ring" suburb, much of this infrastructure is reaching the age and condition where much of it needs to be rehabilitated or replaced. The overall condition of Earle Brown Drive is aging and increasingly deteriorating. This is typical of streets in commercial and industrial areas where significant amounts of heavier vehicles and traffic volumes utilize the streets. When streets reach an age and condition where routine maintenance can no longer maintain the quality and serviceability of the roadway, rehabilitation then becomes a recommended action. As stated, it is proposed to remove and replace the asphalt surface and base of the roadway. The streets already have concrete curb and gutter, and it is proposed to replace only those portions of the curb and gutter that have deteriorated or settled. Some adjustments to existing utilities are expected, such as new hydrants, replacement of leaky valves and the rehabilitation and installation of some new catch basins. Overall however, the existing underground utilities are in good condition and no major replacement expenditures are anticipated. This report was prepared in accordance with previous direction of the City Council and that staff would solicit public comment. The project was proposed to the City Council in 1998 as part of the 1999 budget and Capital Improvement Program process, and information letters and surveys have been sent to the appropriate property owners. PROPOSED IMPROVEMENTS STREETS Earle Brown Drive services a significant amount of traffic within a commercial area of the City. Between John Martin Drive and Summit Drive, the roadway is designated as a Municipal State Aid Collector Street, and carries over 4,000 vehicles per day. North of John Martin Drive, the street continues to serve commercial traffic, but is designated as a local City street. Among the businesses directly served by Earle Brown Drive are K -Mart, Best Buy, Brookdale Plaza, Park Nicollett Clinic, and other facilities as well. The street is 50 feet in width between John Martin Drive and Summit Drive, and narrows to 32 feet in width north of Summit. The total proposed project length is approximately 2600 feet. The street is currently delineated as a two lane roadway(one lane each direction) with parking allowed on both sides of the street south of Summit, with no parking posted north of Summit. It is proposed that this designated use would remain. Feasibility Report Earle Brown Drive Page 2 The typical service life of a street with proper maintenance is 20 -30 years. Earle Brown Drive was constructed in 1971, and is aging and showing signs of fatigue and distress, particularly as a result of the heavier vehicles that utilize these streets. Heavy amounts of longitudinal and block cracking and raveling, have led to large amounts of skin patching and pothole repairs. The City's Pavement Management Program indicates that it is no longer cost - effective to routinely maintain these streets (i.e., patch and sealcoat). Complete reconstruction of the bituminous surface is recommended. It is proposed to reconstruct the bituminous pavement. Most of the existing concrete curb and gutter is generally in good condition with the exception of some segments. Therefore, most of the existing concrete curb and gutter would remain in place, with replacement of some selected segments. Partial replacement of some concrete driveway aprons is anticipated as part of this project. Because of the excessive wear and use of the roadway over the years, the center crown of the roadway has settled; thus resulting in a very flat cross section that inhibits good drainage and promotes further deterioration of the roadway. It is proposed to remove and re- use(recycle) much of the existing bituminous pavement to provide additional base for the new bituminous surface, and build up, or reconstruct the roadway crown, as needed. This method also often reduces the cost and length of time of the project as well. Because most of the existing urb n e streets would therefore and utter would essentially remain th g g Y remain the same width as existing. The bituminous pavement would also be designed and constructed to provide for the heavier traffic, or a 9 -ton axle weight design load, in accordance with Mn/DOT State Aid standards. This is the typical design utilized for collector streets, or streets with higher volumes and heavier vehicles. Surveys have been sent to adjacent property owners regarding the proposed work. Comments have been expressed with some concerns regarding the maintaining of traffic while the construction is occurring. The maintaining of traffic during construction is not anticipated to be a significant problem, largely because of the relatively small amount of underground utility work that is anticipated, and the re -use of existing materials in place. In addition, construction of a sidewalk along the east side of the street has been proposed. Survey responses to the need for a sidewalk have generally been mixed. STORM DRAINAGE At resent Earle Brown Drive slopes at a uniform grade from John Martin Drive to Summit and P � P g surface drainage enters the storm sewer near the intersection with Summit. The existing storm sewer north of Summit Drive and in the remainder of the project area have been inspected and found to be in relatively good condition. However, several of the catch basins and drainage castings are aging and in need of either rehabilitation or replacement. It is expected that the re- establishment of the roadway crown and replacement of deteriorated or settled portions of concrete curb and gutter segments will alleviate any localized points of drainage deficiencies in the street itself. It is expected that all costs associated with storm drainage would be eligible for reimbursement with State Aid funds. • Feasibility Report Earle Brown Drive Page 3 SANITARY SEWERS Properties on Earle Brown Drive between John Martin Drive and Summit Drive are served from sanitary sewers on John Martin and Summit. North of Summit, properties are served by an 8 inch diameter clay sewer on Earle Brown Drive. At this time, there are no known problems with this sewer, and it is expected that no sewer replacement or rehabilitation work will be required as part of this project. Surveys received from property owners do not appear to indicate any problems as well. As final design of the project progresses, any problem areas will be identified and corrected accordingly. Any costs associated with repair of the sanitary sewer lines would be paid from the sanitary sewer utility fund. WATER MAINS The water distribution system on Earle Brown Drive varies in size from the north to south ends, was installed in 1971, and is in relatively good condition. Maintenance records do not appear to indicate any significant history of problems as well. Therefore, no major replacements are anticipated. Known problem locations, leaky valves, and aging hydrants would be replaced however as part of this work. All costs associated with any repairs to the water distribution system would be paid from the water utility fund. ESTIMATED COSTS AND FUNDING CONSIDERATIONS A complete breakdown of project costs and expected revenue sources is provided in Figure 3. The costs and funding can generally be summarized as follows: Costs and Funding for Street Improvement The total estimated cost for roadway improvements for Earle Brown Drive is $329,020.82. This would include all street and utility work. No street light work is proposed as part of this project. State Aid funds would be available to assist in the reconstruction of the portion of Earle Brown Drive between Jon Martin Drive and Summit Drive. That portion of the work(street cost) is estimated to be $130,103.58. The remainder of project street reconstruction costs ($182,778.72) are expected to be funded from special assessments and general city funds. It is proposed to levy special assessments for street improvements in accordance with the rates adopted by the City's current policy. The City's policy for streets in commercial and industrial zoned properties is that 70 percent of the cost of street improvements is assessed to the property owners, and 30 percent is paid for with general city funds. Based upon preliminary construction cost estimates and the area(square footage) of properties benefitting from the improvement, we have calculated a preliminary assessment (attached). The roll shows proposed assessments for all properties in the project area. The amount is based upon a combination of actual front square footage (property length along the street times a depth of 200 feet), the "A Zone ", and the total square footage of the property • minus the "A Zone", or the "B Zone." These square footages are then multiplied by a unit cost rate, with the "A Zone ", or that part of the property which is closest to the street assessed at a higher rate than the "B Zone." Feasibility Report Earle Brown Drive Page 4 Where substantial new drainage improvements occur, the City's policy is to assess benefitting property owners a portion of that cost as well. However, because substantial drainage improvements to the proposed street, are not anticipated (other than some replacements and /or adjustments to the existing structures), any costs associated with storm sewer which are not reimbursable by MSA can be paid from the storm drainage utility. An amount has therefore been included in the project cost to cover storm sewer appurtenance replacements and /or adjustments. The total estimated storm sewer cost is $4,540.53. As previously stated in this report, any costs for repair or adjustments to the sanitary sewer and water distribution systems would be paid from their respective utility funds. At this time, project costs related to sanitary sewer and water are estimated to be $3046.18 and $1551.83 respectively. As a result the total estimated project cost is $329,020.82. Recommended 1999 Proiect Schedule April 26 City Council receives feasibility report and calls for public hearing May 24 Public Hearing and Special Assessment Hearing; City Council may authorize the project, order or approve plans and specifications, and authorize Ad for Bids June 23 Bid opening June 28 City Council awards contract S July 5 Preconstruction conference July 7 Start construction September 1 Substantial completion Conclusion The overall condition of the City's infrastructure system (streets, sewers, utilities) is critical to the safety, welfare, and economic health of the entire City. As a result of the infrastructure needs, proposed solutions, and estimated costs described in this report, the proposed project is considered necessary, cost effective, and feasible. Scott Brink City Engineer Reg. 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MALL >6TMAEH _ _ N0111HPOp1 1r SdgOl - ENTERBROO p N SS,H waE H G OLF COURSE 5], s espy PARK Sates AVE s3RO ,i H Y o L 0�n nnnnnnnnnnnnn PROJECT LOCATION 100 HAPPY HULLO • PARK 5t CITY OF BROOKLYN CENTER � h= NNEPIN COUNTY, MINNESOTA n IF I HEPEBY _CERTIFY THAT THIS PLAN WAS PREPARED BY ,•.a err. _, +r • •. ocovici n An I AM . � w n T ci i • � .::,':il! i= •.�� J,d:� J BROWN DRIVE I COSTS & FUNDING CONSIDERATIONS IMPROVEMENT PROJECT 1999 -14 FEASIBILITY SUMMARY 4122/99 ESTIMATED EXPENDITURE STREET STREET TOTAL STORM STORM TOTAL SANITARY WATERMAIN ESTIMATED (JM to Summit) (Summit -North) STREET (JM to Summit) (Summit -North) STORM SEWER TOTAL ESTIMATED CONSTRUCTION COST $ 113,182.75 $ 165,096.75 $ 278,279.50 $ 1,500.00 $ 2,450.00 $ 3,950.00 $ 2,650.00 $ 1,350.00 $ 286,229.50 CONTINGENCY (10 %) $ 11,318.28 $ 16,509.68 $ 27,827.96 $ 150.00 $ 245.00 $ 395.00 $ 265.00 $ 135.00 $ 28,622.96 SUBTOTAL CONSTRUCTION COST $ 124,501.03 $ 181,606.43 $ 306,107.46 $ 1,650.00 $ 2,695.00 $ 4,345.00 $ 2,915.00 $ 1,485.00 $ 314,852.46 ADMIN, ENG., LEGAL (4.5 %) $ 5,602.55 $ 8,172.29 $ 13,774.84 $ 74.25 $ 121.28 $ 195.53 $ 131.18 $ 66.83 $ 14,168.36 REFORESTATION STREET LIGHTS TOTAL ESTIMATED PROJECT COST (FEASIBILITY) $ 130,10158 $ 189,778.72 $ 319,882.30 $ 1,724.25 $ 2,816.28 $ 4,540.53 $ 3,046.18 $ 1,551.83 $ 329,020.82 (ESTIMATED REVENUE COMMERCIAL ASSESSMENT (Total Project) $ 223,916.00 $ 223,916.00 SANITARY SEWER FUND $ 3,046.18 $ 3,046.18 WATER FUND $ 1,551.83 $ 1,551.83 STORM DRAINAGE UTILITY FUND $ 2,816.28 $ 2,816.28 $ 2,816.28 MSA FUNDING $ 130,103.58 $ 130,103.58 $ 1,724.25 $ 1,724.25 $ 131,827.83 LOCAL STATE AID $ (34,137.28) $ (34,137.28) TOTAL EST. REVENUE (FEASIBILITY) $ 130,103.58 $ - $ 319,882.30 $ 1,724.25 $ 2,816.26 $ 4,540.53 $ 3,046.18 $ 1,551,83 $ 329,020.84 E:\ENG\PROJECT\99PROJ\EBDRIVE\FEASBYDIV m n rn N EARLE BROWN DRIVE, PAVEMENT REPLACEMENT ESTIMATED SPECIAL ASSESSMENTS ESTIMATED PROJECT COST = $ 319,880 70% ASSESSED = $ 223,916 A ZONE = 882,739 SF @ $ 0.1776 / SF (70% of total) B ZONE = 645,863 SF @ $ 0.1040 / SF (30% of total) Current Project Future Project* PROPOSED A ZONE B ZONE FUTURE FUTURE PID# ADDRESS ASSESSMENT AREA AREA A ZONE B ZONE 02- 118 -21 -11 -0002 6040 Earle Brown Dr. $25,857 89,000 96,670 02- 118 -21 -11 -0005 6000 Earle Brown Dr. $7,909 34,000 18,000 95,000 13,197 02- 118 -21 -11 -0007 6001 Earle Brown Dr. $10,299 58,000 0 85,000 25,722 02- 118 -21 -11 -0010 6020 Earle Brown Dr. $6,014 25,500 14,289 02- 118 -21 -11 -0011 6010 Earle Brown Dr. $19,133 70,000 64,454 02- 118 -21 -12 -0007 5925 Earle Brown Dr. $19,434 85,663 40,612 02- 118 -21 -12 -0009 5937 Summit Dr. $6,850 38,576 02- 118 -21 -12 -0010 5930 Earle Brown Dr. $26,937 97,000 93,392 119,000 02- 118 -21 -12 -0013 5951 Earle Brown Dr. $18,365 80,000 40,000 96,000 62,556 35- 119 -21 -44 -0003 6120 Earle Brown Dr. $37,075 113,000 163,548 35- 119 -21 -44 -0009 6150 Earle Brown Dr. $22,878 78,000 86,800 73,300 57,237 35- 119 -21 -44 -0012 6001 Earle Brown Dr. $23,165 114,000 28,098 TOTAL PRELIMINARY ASSESSMENTS $223,916 882,739 645,863 468,300 158,712 *'Future Project" means area abutting an adjacent street (such as Summit Drive), which mn would be assessed when that adjacent street is improved Q G M M W City Council Agenda Item No. 8d MEMORANDUM DATE: April 21, 1999 TO: Michael J. McCauley, City Manager ems t�. FROM: Joyce Gulseth, Public Works Administrative Aide- SUBJECT: Res ' Project at Resolution Expressing Recognition of Jonathan Kra ness Eagle Scout Pro' p g g g g J Bob Cahlander Park In August, 1998, Jonathan Kragness completed a project which allowed him to achieve the rank of Eagle Scout in the Boy Scout organization. Jonathan planned and planted flower gardens at Bob Cahlander Park. The attached resolution aknowledges this accomplishment. • s Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION EXPRESSING RECOGNITION OF JONATHAN KRAGNESS' EAGLE SCOUT PROJECT AT BOB CAHLANDER PARK WHEREAS, Jonathan Kragness is a member of Boy Scout Troop # 575; and WHEREAS, Jonathan has achieved the Eagle Scout rank which is the highest rank within the Boy Scout organization; and WHEREAS, there are several requirements which must be met in order to achieve the rank of Eagle Scout and this generally takes a minimum of three years; and WHEREAS, one of the requirements of the Eagle Scout rank is to plan and complete a project which is beneficial to the school, church or community; and WHEREAS, Jonathan chose to plan and plant flower gardens at Bob Cahlander Park as his Eagle Scout project and in doing so solicited donations of money, plants, and materials and also contacted n and ote teal volunteers; r , WHEREAS, Jonathan's hard work and dedication to this project, which is not only beneficial to the City as owners of Bob Cahlander Park but also to the communi ty as a whole, deserves the appreciation and thanks of the City Council of the City of Brooklyn Center and the citizens of the City. NOW THEREFORE, Council of ORE BE IT RESOLVED by the City Coun the City of Brooklyn Center, Minnesota that the flower garden areas planned and planted by Jonathan Kragness as his Eagle Scout project are greatly appreciated and the beauty they provide will be enjoyed by all who visit Bob Cahlander Park. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded b member P g g Y Y and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. s City Council Agenda Item No. 8e s • MEMORANDUM DATE: April 6, 1999 TO: Michael McCauley, City Manager FROM: Scott Brink, City Engineer`% SUBJECT: Resolution Establishing Improvement Project No. 1999 -10, Street Improvements, Camden and 66th Avenue Improvements and Signalization, Accepting Engineer's Feasibility Report and Calling for an Improvement Project Hearing, Declaring Cost to be Assessed, and Calling for a Special Assessment Hearing A feasibility report and design have been completed for the above referenced project. This project essentially provides for improvements to the intersection of Camden and 66th to accommodate redevelopment southeast of the intersection (including Regal Theaters). The redevelopment of the area will produce a significant amount of additional traffic to the intersection and adjoining area, thus necessitating the improvements. As agreed between the City and Centres Group(theater developer), the consulting firm of SEH, Inc. has prepared engineering plans and cost estimates providing for the improvements. A summary of the improvements are as follows: • A traffic signal would be installed at the intersection of 66th and Camden with a split phase timing that would accommodate the large amounts of left turn movements from west bound 66th to southbound Camden. • 66th Avenue would be widened at the intersection to accommodate additional traffic lanes. West bound 66th would have a dedicated left turn lane, a combination left and through lane, and a combination through and right turn lane. East bound 66th would have a dedicated left turn lane, through lane, and right turn lane. Camden Avenue at the intersection would be widened to provide two southbound lanes and two northbound lanes(a dedicated right turn and combination through and left turn). • The existing driveway to the Riverwood Townhomes would be closed, and a combined joint access with the Georgetown Apartments would be constructed at the intersection, lining up with Camden Avenue. • Camden Avenue would be reconstructed between 66th and 65th(theater entrance location) to accommodate the increased traffic and intersection improvement transition. The remainder of Camden Avenue(to the south terminus) would be reconstructed with new concrete curb and gutter and bituminous surfacing. Although some portions of the existing curb are in fair condition, the current grade is extremely flat with poor drainage characteristics. The existing bituminous pavement would be milled and re -used as aggregate base for a new bituminous mat. • It is proposed to install a two inch mill and overlay over the entire intersection of 66th and Camden. • Additional Permanent Right of Way and Sidewalk easements would be needed from the Melrose Gates Apartments, primarily to provide for the right turn lane(eastbound 66th to southbound Camden). Additional sidewalk and utility easement from Georgetown Apartments will also be needed. Widening of the roadway will push the existing walk further north, and placement of the signal mast support pole will also require an easement. • It is proposed to construct sidewalk along the west side of Camden between 65th and 66th within the existing Right of Way. This would require the relocation of power poles and the removal of some trees. • Construction or temporary easements would be needed from all adjoining properties. Some additional permanent easement for signal control cabinets may also be needed. • Additional storm drain lines and catch basins will be constructed as required. A plan showing an overall view of the intersection improvement is attached. Cost Summary Construction Cost(including engineering and administration) 66th/Camden Intersection $406,492.68 (includes signal system, roadway widening, mill and overlay) Camden Avenue $146,130.06 (includes complete reconstruct and sidewalk) Driveway Adjustments(Apartments and Townhomes) $ 13,667.94 * (SEH has figured a 10 % contingency into these costs, and an estimate for engineering and administration) The total right of way and easement acquisition costs at this time have been estimated to be $5,775.00. The total project cost is therefore $572,066.22 The developer, Centres, Inc., has agreed in the Subdivision Agreement to pay 100% of the cost of the signal system and the improvements at the 66th /Camden intersection. City staff recommend that the Council also order improvements to the remainder of Camden Avenue at this time, as it would be the most cost - effective time to complete them. Those improvements would be assessed at the typical 70/30 split between property owners and the City. Finally, it is recommended that the City pay the cost of driveway adjustments to the Georgetown Apartments and Riverwood Townhomes, which would improve the function of their driveways with the new alignment. If the Council approves those recommendations, the project would be: • Special Assessments $513,583.68 Local State Aid $ 58,482.54 • The attached resolution establishes Improvement Project No. 1999 -10, Street Improvements, Camden and 66th Avenue Improvements and Signalization, Accepting Engineer's Feasibility Report and Calling for an Improvement Project Hearing, Declaring Cost to be Assessed, and Calling for a Special Assessment Hearing. Funding and Assessments It is proposed to conduct an Assessment Hearing on May 24, 1999 concurrent with the project hearing. The attached resolution declares the cost to be assessed and orders an assessment hearing at the specified date. The majority of the project costs(i.e., the intersection improvement and signals) will be incurred by the redevelopment site property owner(s). The remaining project cost(reconstruction of Camden Avenue) is proposed to be assessed to the benefitting properties adjacent to the roadway. It is proposed to levy special assessments for street improvements in accordance with the rates adopted by the City's current policy. The City's policy for street improvements in commercial and industrial zoned areas is that 70 percent of the cost of street improvements is assessed to the property owners, and 30 percent is paid for with general city funds. Based upon preliminary construction cost estimates and the area (square footage) of properties benefitting from the improvement, we have calculated a preliminary assessment (attached with the feasibility report). The roll shows proposed assessments for the benefitting properties in the project area. The amount is based upon a combination of actual front square footage (property length along the street times a depth of 200 feet), the "A Zone," and the total square footage of the property minus the "A Zone, "or the "B Zone." These square footages are then multiplied by a unit cost rate, with the "A Zone," or that part of the property which is closest to the street assessed at a higher rate than the "B Zone." Recommended Council Action It is recommended that the City Council approve the attached resolution Establishing Improvement Project No. 1999 -10, Street Improvements, Camden and 66th Avenue Improvements and Signalization, Accepting Engineer's Feasibility Report and Calling for an Improvement Project Hearing, Declaring Cost to be Assessed, and Calling for a Special Assessment Hearing on May 24, 1999. • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1999 -10, STREET IMPROVEMENTS, CAMDEN AND 66TH AVENUE IMPROVEMENTS AND SIGNALIZATION, ACCEPTING ENGINEER'S FEASIBILITY REPORT AND CALLING FOR AN IMPROVEMENT PROJECT HEARING, DECLARING COST TO BE ASSESSED, AND CALLING FOR A SPECIAL ASSESSMENT HEARING WHEREAS, the Brooklyn Center City Council has previously directed the preparation of an engineer's feasibility report regarding proposed improvements to the intersection of 66th Avenue North and Camden Avenue; and WHEREAS, the City Engineer has prepared said report, and recommends that the proposed improvements be considered; and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost - effective, and feasible; and WHEREAS, costs have been estimated for these proposed street improvements; and WHEREAS, it is proposed to assess a portion of the cost of the street improvements against O all properties within the project area; and WHEREAS the total cost and r f the improvement is estimated to be 572 066.22• o po $ , WHEREAS, the portion of the cost to be assessed against benefitted property owners for street eet improvements is declared to be: STREET IMPROVEMENT Proposed Assessment $513,583.68 WHEREAS, the City Clerk has prepared a proposed assessment roll showing the proposed amount to be specifically assessed for such improvement against every assessable lot, piece, or parcel of land within the district affected, without regard to cash valuation, as provided by law. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. Improvement Project No. 1999 -10, Street Improvements, Camden and 66th Avenue Improvements and Signalization, is hereby established. 2. A public hearing shall be held on the 24th day of May, 1999, in the City Hall Council Chambers at 7:00 P.M., or as soon thereafter as the matter may be heard to hear and pass upon said improvement project and at such time and place all • persons owning property affected by said improvements will be given an opportunity to be heard with reference to said improvements. e RESOLUTION NO. 3. The City Clerk is directed to cause a notice of public hearing to be published in the official newspaper at least two weeks prior to the hearing, and shall state in the notice of the total improvement costs. 4. That portion of the cost to be assessed against benefitted property owners for street improvements is declared to be $513,583.68. 5. A hearing shall be held on the 24th day of May, 1999, in the City Hall Council Chambers at 7:00 p.m. or as soon thereafter as the matter may be heard to pass upon such assessment and at such time and place all persons owning property affected by such improvements will be given an opportunity to be heard with reference to such assessment. 6. The City Clerk is directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and shall state in the notice the total cost of the improvement. 7. The City Clerk shall cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. e Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded b member P g g Y Y and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. e 18 Cit Brook � o f n Center y A great place to start. A great place to stay. 6301 SHINGLE CREEK PKWY BROOKLYN CENTER, MINNESOTA 55430 ENGINEERING: 569 -3340 FAX. 569 -3494 ENGINEER'S FEASIBILITY REPORT FOR STREET AND SIGNAL IMPROVEMENTS 66TH 66 AVENUE NORTH AT CAMDEN AVENUE NORTH IMPROVEMENT PROJECT NO. 1999 -10 APRIL 6, 1999 I hereby certify that this feasibility report was prepared by me or under my direct supervision, and that I am a duly Registered Professional Engineer under the laws of the State of 'nneso Re No. 1 Scott Brink City Engineer April 6,1999 Feasihilitv Renort CamdenMth Page I Project Summary The proposed project work essentially provides for improvements to the intersection of Camden and • 66th to accommodate redevelopment southeast of the intersection ( including the Regal Theaters site). The redevelopment of this area will produce a significant amount of additional traffic to the intersection and adjoining area, thus necessitating the improvements. Also proposed is an upgrade to a remaining portion of Camden Avenue. 66th Avenue North currently exists as three lanes(a two lane collector street with center turn lane) west of the intersection, and gradually transitions to a wider section as the street passes easterly through the intersection with Camden Avenue and intersects with T.H. 252. Significant amounts of traffic from 66th Avenue will access the redevelopment area by way of Camden Avenue. It is therefore proposed to install a traffic signal at the intersection, and to construct a median and additional traffic and turn lanes. Prior to initializing design work for improvements at the intersection, a traffic study was conducted to determine projected volumes and turning movements based on the traffic projections. A reconstruction of the intersection with traffic signals was therefore determined to be necessary. A summary of the proposed improvements are as follows(and as shown per attached Figures Al -A3): • A traffic signal would be installed at the intersection of 66th and Camden with a split phase timing that would accommodate the large amounts of left turn movements from west bound 66th to southbound Camden. • 66th Avenue would be widened at the intersection to accommodate additional traffic lanes. West bound 66th would have a dedicated left turn lane, a combination left and through lane, and a combination through and right turn lane. East bound 66th would have a dedicated left turn lane, through lane, and right turn lane. Camden Avenue at the intersection would be widened to provide two southbound lanes and two northbound lanes(a dedicated right turn and combination through and left turn). • The existing driveway to the Riverwood Townhomes would be closed, and a combined joint access with the Georgetown Apartments would be constructed at the intersection, lining up with Camden Avenue. • Camden Avenue would be reconstructed between 66th and 65th(theater entrance location) to accommodate the increased traffic and intersection improvement transition. The remainder of Camden Avenue(to the south terminus) would be reconstructed with new concrete curb and gutter and bituminous surfacing as well. Although some portions of the existing curb are in fair condition, the current grade is extremely flat with poor drainage characteristics. The existing bituminous pavement would be milled and re -used as aggregate base for a new bituminous mat. • A two inch mill and overlay over the entire intersection of 66th and Camden is proposed. • Feasibilitv Report Camden166th Page 2 • It is proposed to construct sidewalk along the west side of Camden between 65th and 66th within the existing Right of Way. This would require the relocation of power poles and the • removal of some trees. • Additional storm drain lines and catch basins will be constructed as required. Because of the excessive wear and use of the roadway over the years on Camden Avenue, the center crown of the roadway has settled; thus resulting in a very flat cross section that inhibits good drainage and promotes further deterioration of the roadway. Since the majority of Camden would be reconstructed as part of the intersection improvement (i.e. widening, taper distances, etc.), and a cul- de -sac to be constructed at the southerly terminus, it was felt that it would make sense to pick up the remaining southerly portion of Camden Avenue. It is also proposed to remove and re- use(recycle) much of the existing t bituminous pavement to provide additional base for the new bituminous surface g P P and build up, or reconstruct the roadway crown, as needed. A plan showing an overall view of the intersection improvement is attached(Figures Al -A3). Cost Summary A detailed construction estimate and cost summary for the improvements is attached at the end of this report. The construction is basically split into 3 parts: (1)66th Avenue and the intersection with Camden; (2) Camden Avenue south of the intersection, and (3) improvements and adjustments on the north side of 66th to accommodate the private driveways into the Georgetown Apartments and . Riverwood Townhomes. Construction Cost(including an estimated factor for engineering and administration) are as follows: 66th/Camden Intersection $406,492.68 (includes signal system, roadway widening, mill and overlay) Camden Avenue $146,130.06 (includes complete reconstruct and sidewalk) Driveway Adjustments (Apartments and Townhomes 13 � Y A J (p ) $ , 667.94 * A 10 % contingency construction contingency is factored into these costs, as well as an estimate for engineering and administration) Additional Permanent Right of Way and Sidewalk easements would be needed from the Melrose GatesApartments, primarily to provide for the right turn lane(eastbound 66th to southbound Camden). Additional sidewalk and utility easement from Georgetown Apartments will also be needed. Widening of the roadway will push the existing walk further north, and placement of the signal mast support pole will also require an easement. Feasibility Revort Camden/66th Page 3 Temporary(construction) easements will also be needed from most of the properties. Some additional permanent easement for signal control cabinets may also be needed. • Right of Way /Easements Melrose Gates Permanent Street and Utility(1,557s.f. @ $1.50) $2335.50 Permanent Sidewalk (1,021s.f. @ $0.40) $408.40 Temporary Const. (2,720s.f. @ $0.030 /s.f. /mo.) $81.60 /month Georgetown Apartments eats Permanent Sidewalk (3240s.f. @ $0.40) $1296.00 Temporary Const. (5,932s.f. @ $0.030 /s.f. /mo.) $178.00 /month Utility Easement(1284s.f. @ $0.25) $321.00 Riverwood Town Homes Permanent Street and Utility(49s.f. @ $1.50) $74.00 Temporary Const. (6,235s.f. @ $0.030 /s.f. /mo.) $187.05 /month Some additional ermanent easements for signal mast poles and control cabinets may also be P g p Y needed The total right of way and easement acquisition costs at this time have been estimated to be $5,775.00. TOTAL ESTIMATED PROJECT COST: $572,066.22 • Funding for Improvements As previously stated in this report, the construction cost of the improvements can essentially be split into three segments; the intersection itself, Camden Avenue, and driveway adjustments to the north side of the intersection. Because the signalized intersection is needed to accommodate increased traffic induced by redevelopment, it is expected that parcels located in the redevelopment area (all parcels in the plat "Regal Road Development Addition ") would share in the cost of the intersection improvement. For Camden Avenue improvements, it is proposed to levy special assessments for street improvements in accordance with the rates adopted by the City's current policy. The City's policy for streets in commercial and industrial zoned areas is that 70 percent of the cost of street improvements is assessed to the property owners, and 30 percent is paid for with general city funds. Based upon preliminary construction cost estimates and the area(square footage) of properties benefitting from the improvement, we have calculated a preliminary assessment (attached). The roll shows proposed assessments for all properties in the project area. The amount is based upon a combination of actual front square footage (property length along the street times a depth of 200 feet), the "A Zone ", and the total square footage of the property minus the "A Zone ", or the "B Zone." These square footages are then multiplied by a unit cost rate, with the "A Zone ", or that part of the property which is closest • to the street assessed at a higher rate than the "B Zone." Figure B (Pages 1 -4) describes the proposed cost splits and assessments in further detail. Feasibilitv Report CamdenMth Page 4 • Schedule The anticipated schedule at this time is to let a contract for the improvements this spring or early summer and begin construction of the roadway improvements this summer. Since there is usually some delay or lead time in ordering the traffic signal equipment, the signal itself would be installed in late summer or fall, and the total improvement completed in the fall of 1999. The Regal Theater developer's representatives have most recently indicated that they do not expect the theaters to open until after January 1, 2000. Recommended 1999 Project Schedule April 26 Council receives feasibility report and calls for Public Hearing May 24 Public hearing and Special Assessment Hearing; Council may authorize the project, order or approve plans and specifications, and authorize Ad for Bids. June 2 First date of advertisements in Post and Construction Bulletin June 23 Bid Opening June 28 Council Award Contract • July 5 Start Construction October 15 Substantial Completion Conclusion Roadway improvements as described in this report are essential in maintaining the safety and welfare of the general public, and in benefitting the City and its stakeholders. As a result of the traffic and infrastructure needs described, the proposed solutions, and estimated costs described in this report, the proposed improvements are considered necessary, cost effective, and feasible. Scott Brink City Engineer Reg. No. 17657 Feasibilitv Report Camden/66th Paze 5 - GOVERNING SPECIFICATIONS A[ Hw mll,rr Hr IK — .TA WMTUGr Hr nlw.sratAAw sTANDAHm SPCOrNUm,s srWUCTNN' u A.NUCCD sr pYhEMD+rK sP[orYJ.� D uAY ; ,sN L,ALL fAMMN • EAWf As W001rNm sT .no1s 1011 D.s M4 {Cl. LEGEND //� (� s 3 ( I O I� r O.E. Or uc01a1ouo STREET aN1EAUNE 1v 5 ! W1F TV AmiI Mn u s AM S1R�EY BASOJNE C<NT11A SHALL O;NIACf HxnWT1 I C IE I%NE OKL eTJUY cG,.aNOrW QUA TE Occs,vAmA GARTER BROOKLYN C SMENn1 a m CDRPC%1ATF DW7S -NING 1C � Ot1 I � rm ko-04 MD YKAIK I'm MC MlII EXISTING URNTx CONTROL :GC LArc M APRNL I"& PPENA'ANmEENTAEASEMENT CONSTRUCTION PLANS INDEX PROPENn LINE RIC RIGHT a WAY SHEET FOR sANITATn SEWER AND MA»+GF - --r- -- Fa,a,u,+ N/� DESCRIPTION —; — � �„ fAND YALYE CONCRETE MEDIAN, CURB &GUTTER, SIDEWALK, 1 OTLE SHEET WA" SEANCE AND DDRB STDP lln% VAJ-VE PAVEMENT, AND STORM SEWER 2 -3 ALKrMENTAND HaPoZONNTALCONTROL u CATCH BASH + - S TYPICAL SECTIONS °`T 66TH AVENUE AND CAMDEN AVENUE N. ! STANDARO RATES - _ -- uarnrrGr.ND iELfJ',KSE CABLE aR caou '--- E UCEAOtwNO ELECT CAN -f OR CONDOIT 7 - DETAILS O' TnEAHGE Y"HCLE TELF 4E PEDESTAL CITY PROJECT N N Y -ID REMOVAL BANS °c C .nr TV PEDESTAL LT.LCTRNC —`OLE 11 STREET CONS—c-- 06M AVE N P Mn POLE ooWN WY ANGIUK 12 STREET CONSTRUCDON - CAMDEN AYE. 6 SICK l Ir PUS NO SCAlE L 'W 'IC STGHK_ ST-- I3 STRIPING PLAN -- , - GAS RAN GAS VALVE Li 4T 252 �' 1{ SIGNALS AND SIGNACE 0 SCL BOb+C In 4. Q j 0 P ? ` QH_ 1Tin+O15E MT °'" "p ar N PROJECT LOCATION ' 1 3. AL 19 -22 CROSS SECTIONS ETOST PAVt11ENT CN SYEWAIX SKr (HRr. ST PAfO51w. E-) w I 4 STrm yW = MS RAT/ CONTAINS _SI+EETS 41 AVE. 67th > `f1 W CHART N - - FLNa H` - -� (j TNWF (oECUxA,$) Z N. ` I ; k THEE (a>scxan) O ur3, -v.nAN � O A� -,",- •accn .AEA Z s _ t� 6th P � U PROPOSED OR NEW CONSTRUCTION m U J NEW RIGHT Kr WAY 65th AV. 65th AVE. \ ` PEAMA�[NI EASENERY TE]troRMY EA.SL.ENT Li W 1.1 T - SANITARY SEWER AND -MaE V SO y '"H Q Q SEw+ sER�1a 2 Q .� $ WATENVAK NroRN,r AND VALVE IR sa th AVE. v` ° I L/ PRELIMINARY ONL WATpt MANGE ANn Q STOP 00% WAnR VALVE NAH+CAE 94 694 I CA SE - 'k NTH y" � - 1 �� RECOMMENDED FOR APPROVAL TO, .. - CCEVEAT DRAN PPE / / - - - -- - CITY ENGINEER OF BROOKLYN CENTER DATE UTG, M101E cun TE 0W49 AND ER R. �� ' '— CAMDEN BROOKLYN CENTER, MINNESOTA F � 1 5 u 1En WHi PUF G � I / c ...N I J ? C C r E • 1ANix SKNAI, STMOARO ' �' r' S SI.N (NWT. PARK, SIW, ETC) TL STREET uo,r rrm PUNT 5 STREET UGHTSNG CABE j X REMOVti TREE 2 ❑ mn "' `— HsWCnww t ITS .bNn m n COl{STRU T C ^I� / p�h �� r�9 4�/ lP�`'• J. Rr P LACE G Ew ` T;` ; j d �•c ;••� -'. °'' 1:5 20 0 20 RE T. CB M S & i STOR CASTING IN STALL .- -- FRAME & CASTING $CA 1 . • M R705� — _ 1_ / j� �.4� d , b d � a� Lr r OF CUT CAM REMOVAL DEN 10 LL 00 OF DEN AVE_ BIT `��* .t (66th CURB LINE EXTENDED) 9.14 M R / _ ` - 3 t• / � p `c� f/ n 7 r 152 M R SAL REINSTALL AGE & ,/' o. SALVAGE & REINSTALL 1.2 M "CH WOOD FENCE HYDRANT { +• � �v~ ? - � A MJ raW �• �. / r 9.14 M RAD / 305 WJ ___:[ t_ Q'' ,,J• >,�� „! { ''.. _ t V 1 4.57 M CONSTRUCT NEW CATCHa BASIN OVER EXISTING \ \ ;/ R 15' RCP LEAD 18' L_,__ +. y SALVAGE & REINSTALL ' `r '_ �.� HYDRANT �(/p o % :[r � �� r ROPOSED SIDEWALK EASEMENT SALVAGE & REINSTALL - i 1.2 M HIGH WOOD FENCE �` / eR / Ci.{ •� � r r \ SALVAGE &REINSTALL / / REMOVE STREET LI w0o0 THE MELROSE CATES SIGN ` A ND POLES (BY OTHERS) I oe nACTCq ro vain Au. O TO APARTMENTS n. / EAQ U 4 . �r repro r T BEHCHI K INEOR4ATION - 66th AVENUE k4 254 a f'.56 t .p.-C, ' -- �� -- - - - - - . ., ..... ...._ - - i i - 1— -- -- -- -- -- - _ — -- — — I � 254 257 257 a _ _ _ — ' _ -_ _. — — — _ _. cPB UP ICHT CUT LE ?UrIE= I _ I °y -. 255 - -- —_— —_— — — — — __ -- POSED -RICF' T CUT1ERLIN — _ — -- R I 255 --- - -- —� - -- -- .,, �— 66th AVENUE l — - - —. i �," 0:100 ... ... - - - - _- _ Ot I00 Oi 300 .. 0 BR ff AVENUE OOKI.YN CENTER � 88th AVE MINNESOTA STREET FAIROVEMENTS o¢ «m r ---JJJ NQ BY OAtE BEHSIONS IfEw �palc OE9G1 RAU __ -_ C m ry r � � 20 0 20 \`•� -- CONSTRUCT 1.32 ma 6.10 m CONCRETE - ORIVEWAY APRON TO ALLOW ACCESS REMOVE k SALVAGE \\ 10 SCALE 1:500 TO EAISRNG STREET MSTwG CB CASTING REPLACE PATH STC42M MH RE40VE AND REPLACE POD POLE TO BE MOVED V CASTING k LED (}) \\ E ^ CONCRETE DRIVEWAY APRON BY GET Cks (TYP) I (S J u /�,M SALVA REMOVE AND RE / - �`Rµ C.lS11N CONCRETE WWAY APRON 1 m RAD /Y/ FND � 32 � 1 G W P7 • V 2 1 �<< CAMDEN - . <n REMOVE TREE (TIP) g S TIISJI J \ a4Y DI REMOVE DRIVEWAYS / 9.ta RAD 1 SALVAGE ADJJST Ce h CASTING ( }) T'. PROPOSED RIGHT OF WAY— PR SED >>� �' � TIE INTO CO N ST RUCT REIN Co a EUA T ! TIE wT0 EJOS iWG MM EN TAA/NCE 1?ir I� ,of W/ } m - WO mm RCP LEAD PERM- EASEMENT wSTALl SALVAGED CS CASTING (2) Core \ E CTOR TO 1r13iY HL - BENCHMARK INFORMATION CAMDEN AV_ ENUE BEVAT1Ct! -" CgIF.GTYq TO emno FACaATEa - A== - t 1256 _ —_._ __— I _ T - - -- - -_ -- f^!T- SA�1F710 — "_ —_ —� ^YY.LQ i(`i _ - -I` - -- __-- — _._.— 2�¢ 754 -- —- t ` t = { = }_ = i i ✓�i- �iA -: -,t- @ = '__, _— - - — - -� - -'� �;. —__r- Rn„� - - - -- _ — . EL-- — -- -- -- — - - - -- — — 250 -_ - -_ �- � —_ _ _ i — — r — — — -- - CAMDEN AVE. -- k- _� - - - - _=- ___ -=-_�_ 2 1 1.200 49, 74q +100 11....� t.... 300 M l w� -As BROOKLYN CENTER, A MINNESOTA MCTR NUCnON o n w I tl O.[oc[0 „,.,:. .:. � - - - - _ _- _ - - y - IRy ►Da��M wv_.-- ._w�_.. =_ N � - ___— SEN OESOI RAY NO BY D it NENLMS C + W • IMPROVEMENT PROJECT NO. 1999 -10 Camden /66th Improvements & Signal System Estimated Cost Contract $ 429,008.50 10% Contingency $ 42,900.85 Subtotal $471,909.35 Engineering /Admin /Legal $ 94,381.87 Easements $ 5,775.00 Total $ 572,066.22 Estimated Revenues Special Assessments Schedule A $ 411,292.68 Schedule B $ 102,291.00 Local State Aid $ 58,482.54 Total $ 572,066.22 • 4/7/99 FIGURE B Page 1 • • • IMPROVEMENT PROJECT NO. 1999 -10, Camden /66th Improvements & Signal System ESTIMATED SPECIAL ASSESSMENTS, Total TOTAL PROPOSED Schedule Schedule PID# ADDRESS ASSESSMENT A B 36- 119 -21 -31 -0045 Apts $ 45,072.32 $ 45,072.32 36- 119 -21 -24 -0046 Apts $ 3,392.55 $ 3,392.55 unassigned lot 2, Regal 2nd $ 127.38 $ - $ 127.38 unassigned lot 3, Regal 2nd $ 460,186.41 $ 411,292.68 $ 48,893.73 unassigned lot 2, Regal Road $ 4,805.02 $ - $ 4,805.02 TOTAL PRELIMINARY ASSESSMENTS $513,583.68 $ 411,292.68 $102,291.00 g: \depts\e n g\p roj e ctMp roj\66&camd\d raftspa I N • i • IMPROVEMENT PROJECT NO. 1999 -10, Camden /66th Improvements & Signal System ESTIMATED SPECIAL ASSESSMENTS, Scehedule B, Camden Avenue Reconstruction ESTIMATED PROJECT COST = $ 146,130 70% ASSESSED = $ 102,291 $ 43,839 A ZONE = 393,500 SF @ $ 0.1820 / SF (70% of total) B ZONE = 854,235 SF @ $ 0.0359 / SF (30% of total) PROPOSED A ZONE B ZONE PID# ADDRESS ASSESSMENT AREA AREA 36- 119 -21 -31 -0045 Apts $45,072.32 175,770 364,331 36- 119 -21 -24 -0046 Apts $3,392.55 13,230 27,423 unassigned lot 2, Regal 2nd $127.38 700 unassigned lot 3, Regal 2nd $48,893.73 188,600 405,718 unassigned lot 2, Regal Road $4,805.02 15,200 56,763 TOTAL PRELIMINARY ASSESSMENTS $102,291.00 393,500 854,235 g: \depts \eng \p roject \99p roj \66 &ca and \d rafts pa I W • • IMPROVEMENT PROJECT NO. 1999 -10, Camden /66th Improvements & Signal System ESTIMATED SPECIAL ASSESSMENTS, Schedule A, 66th Avenue Reconstruction & Signal ESTIMATED PROJECT COST = $ 411,292.68 Total PROPOSED Parcel PID# ADDRESS ASSESSMENT Area unassigned lot 2, Regal 2nd 55,917 unassigned lot 3, Regal 2nd` $ 411,292.68 594,318 unassigned lot 2, Regal Road 71,693 0 0 0 TOTAL PRELIMINARY ASSESSMENTS $411,292.68 721,928 In the Regal Theaters Subdivision Agreement, Centres agreed to pay 100% of the cost of improvements. g: \depts \e ng \project \99proj \66&camd \d raftspa I I I H UQ � .p CITY OF BROOKLYN CENTER, MINNESOTA 66t, AVENUE SEH NO. ABROCT9808.01 ENGINEER'S ESTIMATE 03/19/99 TOTAL TOTAL UNIT ESTIMATED ESTIMATED ITEM NO. CONTRACT ITEM UNIT .. PRICE QUANTITY COST { 2021.501 MOBILIZATION LUMP SUM . 515_000.00 1 $15,000,001 { 2101.502 CLEARING TREE 41W.00 6 $600.001 2101.507 GRUBBING TREE $50.00 6 $300.001 { 2104.501 REMOVE CURB & GUTTER m $8.00 450 $3,600.00 { 2104.501 REMOVE SEWER PIPE (STORM) m $18.00 20 $360.001 REMOVE CONCRETE SIDEWALK m2 $8.00 650 $5,200.00 1 2104.503 REMOVE CONCRETE DRIVEWAY PAVEMENT m2 $8.00 50 $400.001 2104.509 REMOVE DRAINAGE STRUCTURE EACH $300.00 2 $600.001 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) m $6.00 535 $3,210.001 SAWING CONCRETE PAVEMENT m $9.00 161 $144.00 { 2104.523 SALVAGE CASTING EACH $80.00 3 $240.00 2104.523 SALVAGE SIGN TYPE C EACH $25.00 12 $3W.W { 1 2104.523 SALVAGE STREET NAME SIGNS EACH $25.00 5 $125.00 SALVAGE & REINSTALL WOOD FENCE m' $50.00 150 $7,500.001 1' 2105.515 UNCLASSIFIED EXCAVATION (EV) m3 $7.50 1500 $11,250.001 ( 2105.525 TOPSOIL BORROW (LV.) m3 $10.00 150 $1,500.001 { 2211.501 AGGREGATE BASE CLASS 5 1 $9.00 1980 $17,820.00 2232.501 MILL BITUMINOUS SUFACE (50 mm) m2 $3.00 3500 $10,500.001 2340.508 TYPE 41 WEARING COURSE MIXTURE t $28.50 700 $19,950.00 { 1 2340.510 TYPE 41 BINDER COURSE MIXTURE t I $26.00 220 $5,720.001 I 2340.514 TYPE 31 BASE COURSE MIXTURE t $26.00 300 $7,800.001 2357.502 BITUMINOUS MATERIAL FOR TACK COAT I $0.50 1250 $625.001 1 2503.541 300 mm RC PIPE SEWER DESIGN 3006 CL V m $75.00 19 $1,425.00 1 2503.541 375 mm RC PIPE SEWER DESIGN 3006 CL V m $80.00 4 $320.00 1 2504.602 RELOCATE HYDRANT & VALVE EACH $1,200.00 2 $2,400.001 2506.501 CONST DRAINAGE STRUCTURE, TYPE B -1 m Frt $700.00 1 $700.001 2506.501 CONST DRAINAGE STRUCTURE, TYPE B -1 CVER EXIST. RCP m 1 $800.00 1 $800.001 1 2506.501 CONST DRAINAGE STRUCTURE. TYPE C -1OVER EXIST. RCP m 1 $1,200.00 1 $1,200.00 1 2506.501 CONST DRAINAGE STRUCTURE, CATCH BASIN TYPE X m d $600.00 1 1 $600.001 2506.516 CASTING ASSEMBLY R- 3250 -BV EACH $350.00 11 $350.001 2506.516 CASTING ASSEMBLY R- 1642 -8 EACH I $350.00 1 $350.001 2506.522 ADJUST FRAME & RING CASTING EACH I $150.00 5 $750.001 i 2506.602 CONNECT TO EXISTING STORM SEWER EACH $200.00 3 $600.001 2521.501 75 mm CONCRETE WALK m2 $25.00 130 $3,250.001 2521.501 100 mm CONCRETE WALK m2 $30.00 6251 $18,750.001 1 2531.501 CONCRETE CURB & GUTTER DESIGN 8618 m $22.00 6101 $13,420.001 1 2531.501 CONCRETE CURB & GUTTER DESIGN B624 m $23.00 1101 $2,530.001 2531.501 CONCRETE CURB DESIGN 86 m $15.00 70 $1,650.001 2563.601 TRAFFIC CONTROL LUMP SUM $15,000.00 1 $15,000.001 1 2564.531 SIGN PANELS TYPE C m2 $150.00 8 $1,200.00 2564.537 INSTALL SIGN TYPE C EACH I $250.00 8 $2,000.00 2564.602 PAVEMENT MESSAGE (LEFT ARROW) PAINT EACH I $65.00 6 $390.00 { 25F4.602 PAVEMENT MESSAGE (RIGHT ARROW) PAINT EACH I $65.00 3 $195.001 2564.602 PAVEMENT MESSAGE (ARROW) PAINT EACH $65.00 6 $390.00 2564.603 100 mm SOLID LINE WHITE - PAINT 1 m $3.00 125 $375.00 2564.603 100 mm SOLID LINE YELLOW - PAINT 1 m $3.00 120 $360.001 2564.603 100 mm DOUBLE SOLID LINE YELLOW -PAINT I m $4.00 250 $1,000.001 1 2564.603 100 mm YELLOW DASH - PAINT m 1 $3.00 120 $360.001 1 2564.603 100 mm WHITE DASH - PAINT 1 m f $3.00 620 $1,860.001 1 2564.603 300 mm SOLID WHITE CROSSWALK - PAINT I m I $9.00 170 $1,5 1 2565.602 PVC HANDHOLE (METAL COVER) 1 EACH I $600.00 9 $5,400.001 2565.603 103 mm RIGID STEEL CONDUIT 1 m i $75.00 94 $7,050.00 1 2565.616 SIGNAL SYSTEM 'A' SYSTEM 1 $107,500.00 1 $107,500.001 1 2575.505 SODDING TYPE LAWN m2 1 $3.00 7001 $2.100.001 SUBTOTAL. $307,949.00 . + 10% CONTINGENCY $30,794.90 + ENGINEERING /ADMIN. $67,748.78 TOTAL $406,492.68 QXJVX/CL,'ENMA_ 7xPU ri8AOCTN80 11PHASE2AVESrMA 710709808. WK3 1 CITY OF BROOKLYN CENTER, MINNESOTA CAw1DEN AVE. N AND 66th AVE. SEH NO. ABROCT9808.01 ENGINEER'S ESTIMATE FOR CAMDEN AVE. 03/19/99 ® TOTS- TOTAL UNIT ESTIMATED ESTIMATED ITEM NO. CONTRACT ITEM UNIT PRICE QUANTITY COST 2021.501 MOBILIZATION LUMP SUM $5,500-00 i $5 ,500.00 2101.502 CLEARING TREE $100.00 6 $600,00 2101.507 GRUBBING I HtE $50.00 6 $300,00 2104.501 REMOVE CURB & GUTTER m $8.00 560 $4,480.00 2104.501 REMOVE SEWER PIPE (STORM) m __ $18.00 01 $0,00 REMOVE CONCRETE SIDEWALK m2 _ I__ •W 0 $0.00 2104.503 (REMOVE CONCRETE DRIVEWAY PAVEMENT m2 sb.uu 75 $600.00 2104.509 REMOVE DRAINAGE STRUCTURE EACH „ „$300.00 0 $0.00 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) m $6.U0 15 $90.00 SAWING CONCRETE PAVEMENT m $9.00 5 $45.00 2104.523 SALVAGE CASTING EACH $80.00 6 $480.00 2104.523 SALVAGE SIGN TYPE C I EACH $25.00 4 $100.00 2104.523 SALVAGE STREET NAME SIGNS EACH $25.00 2 $50.00 SALVAGE & REINSTALL WOOD FENCE m $50.00_ 0 $0.00 2105.515 UNCLASSIFIED EXCAVATION (EV) m3 $7.50 1750 $13,125.00 2105.525 TOPSOIL BORROW (L.V.) m3 $10.00 118 $1,180.00 2211.501 AGGREGATE BASE CLASS 5 t $9.00 2760 $24,840.00 2232.501 MILL BITUMINOUS SUFACE (50 mm) I m2 $3.00 0 $0.00 2340.508 TYPE 41 WEARING COURSE MIXTURE t $28.50 500 $14,250.00 2340.510 TYPE 41 BINDER COURSE MIXTURE t $26.00 0 $0.00 2340.514 TYPE 31 BASE COURSE MIXTURE t $26.00 500, $13,000.00 2357.502 BITUMINOUS MATERIAL FOR TACK COAT 1 $0.50 900 $450.00 2503.541 300 mm RC PIPE SEWER DESIGN 3006 CL V m $75.00 0 $0.00 1 2503.541 375 mm RC PIPE SEWER DESIGN 3006 CL V m $80-00 0 $0.00 2504.602 RELOCATE HYDRANT & VALVE I EACH $1,200.00 0 $0.00 2506.501 CONST DRAINAGE STRUCTURE, TYPE B -1 m $700.00 0 $0.00 • 2506.501 CONST DRAINAGE STRUCTURE, TYPE B -1 OVER EXIST. RCP m $800.00 0 $0.00 2506.501 CONST DRAINAGE STRUCTURE, TYPE C-1 OVER EXIST. RCP I m ( $1,200.00 0 $0.00 2506.501 CONST DRAINAGE STRUCTURE, TYPE D -1 ( m I $1,500.00 0 $0.00 2506.501 CONST DRAINAGE STRUCTURE, CATCH BASIN TYPE X m 1 $600.00! 21 $1,200.00 2506.516 CASTING ASSEMBLY R- 3250 -BV EACH I $350.00 01 $0.00 2506.516 CASTING ASSEMBLY R- 1642 -B EACH $350.00 31 $1,050.00 2506.522 ADJUST FRAME & RING CASTING EACH $150.00 4 $600.00 2506.602 (CONNECT TO EXISTING STORM SEWER EACH $200.00 2 $400.00 2521.501 75 mm CONCRETE WALK m2 $25.00 0 $0.00 2521.501 100 mm CONCRETE WALK m2 $30.00, 173 $5,190.00 150 mm CONCRETE DRIVEWAY PAVEMENT m2 $40.00 115 $4,600.00 2531.501 CONCRETE CURB & GUTTER DESIGN 6618 m $22.00 590 $12,980.00 2531.501 CONCRETE CURB & GUTTER DESIGN 8624 m $23.001 0 $0.00 2531.501 ICONCRETE CURB DESIGN 66 m $15.00 0, $0.00 2563.601 TRAFFIC CONTROL !LUMP SUM! $15,000.00 0 $0.00 2564.531 (SIGN PANELS TYPE C m2 i $150.00 2 $300.00 2564.537 1INSTALL SIGN TYPE C EACH $250.00 2 $500.00 2564.602 (PAVEMENT MESSAGE (LEFT ARROW) PAINT EACH $65.00 .1 $ "05.00 2564.602 PPAVEMENT MESSAGE (RIGHT ARROW) PAINT EACH i $65.00 0 $0.00 2564.602 (PAVEMENT MESSAGE (ARROW) PAINT EACH $65.00 1 $65.00 2564.603 1100 mm SOLID LINE WHITE - PAINT m I $3.00 01 $0.00 2564.603 1100 mm SOLID LINE YELLOW - PAINT m $3.00 01 $0.00 ! 2564.603 1100 mm DOUBLE SOLID LINE YELLOW -PAINT m I $4.00 2401 $960.00 1 2564.603 1100 mm YELLOW DASH - PAINT m $3.00 01 $0.00 ! 2564.603 1100 mm WHITE DASH - PAINT m $3.00 2401 $720.00 2564.603 1300 mm SOLID WHITE CROSSWALK - PAINT m I $9.001 30 $270.00 2565.602 PVC HANDHCLE (METAL COVERT I EACH $600.00 01 $0.00 2565.603 1103 mm RIGID STEEL CONDUIT I m i $75.00 01 $0,00 2565.616 SIGNAL SYSTEM - A" I SYSTEM 1$107,500.00 0 $0.00 1 2575.505 ISODOING, TYPF LAWN I m2 1 $3.00 905 $2.715.00 " SUBTOTAL $110,705.00 • + 10% CONTINGENCY $11,070.50 + ENGINEERING /ADMIN. $24,355.10 TOTAL $146,130.60 QXlVLCLIEN7VA_ THRLL F, SROQ7 ,SWl1PHAS6_ZMEST)UT.CAMDEST. WKt 1 CrrY OF BROOKLYN CENTER, MN CAMDEN AVE. N. AND 66th AVE. SEH NO. ABROCT9808.01 ENGINEERS ESTIMATE FOR REALIGNMENT OF DRIVEWAY TO RIVERWOODTOWNHOMES • 3119/99 TOTAL TOTAL UNIT ESTIMATED ESTIMATED ITEM NO. CONTRACT ITEM UNIT PRICE QUANTITY COST 2021.501 MOBILIZATION ( LUMN SUM �buu.UUl 1 $500.00 2101.502 CLEARING ( TREE 51uu.uu 2 $200.00 TREE $bU.UU{ 2 $100.001 2101.507 GRUBBING 2104.501 REMOVE CURB & GUTTER m $8.00 36 $288.001 REMOVE CONCRETE SIDEWALK m2 I $8.00 21' $168.001 ( 2104.503 REMOVE CONCRETE DRIVEWAY PAVEMENT m2 $8.00 11 $88.001 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) m $6.66 26 $156.00 SAWING CONCRETE PAVEMENT m $9.00 9 $81.00) 2104.523 SALVAGE SIGN TYPE C EACH $25.00, 1 $25.001 { 2104.523 SALVAGE STREET NAME SIGNS EACH $25.001 1 $25.001 2105.515 UNCLASSIFIED EXCAVATION (EV) m3 i $7.50 170 $1,275.001 2105.525 TOPSOIL BORROW (L.V.) m3 $10.00` 22 $220.00 2211.501 AGGREGATE BASE CLASS 5 t $9.00, 138 $1.242.001 2340.508 TYPE 41 WEARING COURSE MIXTURE It $28.501 241 $684.001 2340.514 TYPE 31 BASE COURSE MIXTURE ! t $26.00 241 $624.00 2357.502 BITUMINOUS MATERIAL FOR TACK COAT 1 $0.501 55 $27.501 2506.522 ADJUST FRAME & RING CASTING EACH $150.001 1 $150.001 RECONSTRUCT DRAINAGE STRUCTURE EACH $500.00 1 $500.001 { 2521.501 100 mm CONCRETE WALK m2 $30.00 20 $600.00 2521.501 150 mm CONCRETE DRIVEWAY PAVEMENT m2 $35.00 151 $525.00 2531.501 CONCRETE CURB & GUTTER DESIGN B618 m $22.00 761 $1,716.00 2563.601 TRAFFIC CONTROL LUMP SUM l $500.00 11 $500.00 1 2575.505 SODDING TYPE LAWN ( m2 $3.001 2201 $660.001 SUBTOTAL $10,354.50 ® + 10% CONTINGENCY $1,035.45 + ENG /ADMIN. (20 %) $2,277.99 TOTAL $13,667.94 City Council Agenda Item No. 8f • MEMORANDUM DATE: April 21, 1999 TO: Michael McCauley, City Manager FROM: Michael Krech, Public Works Specialist , " u ,- ,% SUBJECT: Resolution Approving Plans and Specifications and Authorizing Ad for Bids, Improvement Project No. 1999 -05, 53rd Avenue Trail, Contract 1999 -H, and Contract 1999 -I, Fence and Signage Plans and specifications for trail and fence construction in the greenway portion of the 53rd Avenue Development and Linkage project have been prepared under the 1999 -05 Improvement Project which was authorized by Council August 3, 1998. TRAIL City crews are currently grading the greenway to prepare for the construction of the trail. The crews will complete the subgrade preparation for the trail. Drawings that show the approximate location of the trail, property line, and fence in relation to aerial photography taken March 29, 1999 are attached. The final location of the trail will be located in the field to match with the grading and landscaping. The sidewalk between the northbound ramp to Interstate 94 and Lyndale Avenue will be reconstructed to ten foot width. Additional work in Bellvue Park will include the construction of a new trail segment from the new Bellvue Lane to the existing trail to the North, and bituminous overlay of the existing trail. FENCE The fence will be constructed as specified in the Preliminary Design presented to Council November 4, 1998. The fence will consist 5 foot high black industrial grade aluminum double rail fence with stone columns every 32 feet. The columns will be 24" square, 5 foot high faced with fieldstone. A 12" concrete sill will be centered under the fence to eliminate the need to mow right up to the fence. The fence will be located 12" to 18" from the property line on the greenway. Each end of the fence will have a modified column that will include a wing wall that will blend the fence with the surrounding landscaping. MONUMENT A monument will be constructed near the location of the old 4th Street ROW. The monument is proposed to be one of three alternatives; a monument similar to those proposed on Brooklyn Boulevard with fieldstone support columns, a fieldstone monument with an attached plastic • lumber sign similar to the North Mississippi Regional Trail sign, or a fieldstone planter with a small wood, stone or plastic lumber sign. Recommended Council Action Approve Plans and Specifications and Authorize Ad for Bids, Improvement Project No. 1999 -05, 53rd Avenue Trail, Contract 1999 -H, and Contract 1999 -I, Fence and Signage • • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING AD FORBIDS, IMPROVEMENT PROJECT NO. 1999 -05, 53RD AVENUE TRAIL, CONTRACT 1999 -H, AND CONTRACT 1999 -I, FENCE AND SIGNAGE WHEREAS, as part of the 53rd Avenue Development and Linkage Project Council has established Improvement Project No. 1999 -05; and WHEREAS, the Engineering Division has prepared plans and specifications for the proposed work. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. The Plans and Specifications for Improvement Project No. 1999 -05 prepared by the City Engineer are hereby approved and ordered filed with the City Clerk. 2. The City Clerk shall prepare and cause to be inserted in the official newspaper and in the Construction Bulletin an advertisement for bids for the making of such improvement in accordance with the approved plans and specifications. The advertisement shall be published in accordance with Minnesota Statutes, shall specify the work to be done and shall state the time and location at which bids will be opened by the City Clerk and the City Manager or their designees. Any bidder whose responsibility is questioned during the consideration of the bid will be given an opportunity to address the Council on issue of responsibility. No bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City Clerk for 5 percent of the amount of such bid. 3. The accounting for Improvement Project No. 1999 -05 will be done in the Local State Aid Fund. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: • whereupon said resolution was declared duly passed and adopted. Y p C Al law AW v " *t' x J of x 1 4 . wid us Trail Monument with 2 1/2" of bit inous and 2" of class 5 IWO .. Y' - '. A"E' "��. t �� w, yL :r S t Y - n <l . 1x y _ rd fence ME 4 a ` - 0. F 77 4 s d i a w to z .r r• xzq M t wok - -,.�. �.>< - �' '• �..`�, - � _ - - � - - " i. I 1�> � I�r _ I v* _ r ta3 , s t i y7. tt -- 1 "" wide Bituminous 1"rail fi vtth 21 /2 - b bituiminous an , s� s 4 C t R 4 � `ems v — 1 0 J " Vrr 7T 4, _V7 Vy „" �' � � fir$ � 1r'- _, -. as y Aw" A ORA, i t t. a k. _ r k , "±r - - s�`�.- a.�.� �Fs d 1 b,+, .� a '• � � ., 'r .� - '¢' l v '�' as. ,� ,S <rty , - North C i t y Gateway SIGN OPTION 1 1 I U ` T a IV I�IlI I � III �v I � � i' ' c mss+. -J'r• k �� _ .. 1 v x r E TER 4 t Y A .� It low ' # # n y , Y c , t . y r ' City Council Agenda Item No. 8g O 0 ' _ O � —�-� � � ° �\' " off/ � . / ��^^� • � 1 1 � IN b N Q , IN I I I ° � 4 p G ° ° ° °°p 00 a ♦ Y g INI ♦ i I �� � O O 3 ° 1 ~ C am ` ° • �\\,� f O �4 ° ° J r �+ Y \ , _ \\\ ♦ ,ky \rf" k ♦ �``A� x {n`, ,�, `k O / I' •4l * x alle g 0 0 ` �. fig- •�` :� ° a �, �- . k } f o \ `. `, 9" t ` `. ° I o v i n S f ♦� + +� \y n . ` \� oO� ' \ / O Q o ° a <,r)�r / ` o I \`{ ♦`,, �' T �� ° °�` ° P P \G•' v i m co 0 ° � ` ,, Cn ` EA/Ak3:D At 0 ° - _ ° ° x x♦ ° t 1 1 � ♦` a ` ` C Go \ r 1 ♦ o �