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HomeMy WebLinkAbout2006 07-10 CCM Study Session MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION JULY 10, 2006 CITY HALL — COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session and was called to order by Mayor Myrna Kragness at 6:00 p.m. ROLL CALL Mayor Myrna Kragness and Councilmembers Kathleen Carmody, Kay Lasman, and Mary O'Connor. Councilmember Diane Niesen was absent and excused. Also present were Interim City Manager Curt Boganey, Director of Fiscal and Support Services Dan Jordet, Planning and Zoning Specialist Ron Warren, Public Works Director /City Engineer Todd Blomstrom, and Deputy City Clerk Camille Worley. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS Councilmember Carmody inquired about item 7d. Resolution Approving Amendment No. 1 to the Eastbrook Estates Subdivision Agreement, item 9a. Planning Commission Application No. 2006 -008, and item 10a. Resolution Declaring a Public Nuisance and Ordering the Removal of Diseased Trees. Interim City Manager Curt Boganey and Public Works Director /City Engineer Todd Blomstrom responded to her inquiries. Councilmember Lasman inquired about the indication of two families living in one unit in the Regular - June 12 minutes, page two and asked if that is permissible. Mr. Boganey stated the Ordinance does not set forth limitations on defining what a family is, however he would refer the inquiry to the City Attorney. He explained that the building is a two family unit and one of the units is up for renewal while the other is occupied. Councilmember Lasman requested that the indication of single family remain listed next to the rental licenses on the license memorandum. Councilmember O'Connor stated she submitted changes to the minutes. After brief discussion by the City Council, Councilmember O'Connor omitted the request for the exact number of proposals. After discussion of Councilmember O'Connor's changes to the minutes, it was the consensus of the City Council to add (Reportable Conditions) after Internal Control Over Financial Reporting and add Delayed Report under Compliance and Other Matters on page one of the Joint Work Session with Financial Commission meeting minutes. Councilmember O'Connor asked Deputy City Clerk Camille Worley if she could hear during the Joint Work Session with Financial Commission and stated there were many questions that were asked that were not included in the minutes. Mayor Kragness responded the minutes are not 07/10/06 1 verbatim of the discussion. She stated the purpose of the minutes is to summarize the discussion which has been done. Councilmember Carmody stated too much time is being spent on the minutes and she would like to approve them with only the previous changes as submitted, not with the new amendments by Councilmember O'Connor and Councilmember Niesen because the amendments do not add to the minutes or to the understanding of the minutes. Councilmember Lasman stated the minutes should only be a summary of the meeting and do not need to include quotes unless it is imperative to the subject. Councilmember Carmody stated these amendments are costing the City too much money in staff time and she would like to only make changes for errors and not opinions. The majority consensus of the City Council was to make the following changes (underlined) to page one of the minutes of the Joint Work Session with Financial Commission: • Internal Control Over Financial Reporting (Reportable Conditions) • Journal Entries • Utility Billing Adjustments • Golf Course Z Tapes • Water Consumption • Investment Policy • Liquor Inventory Adjustments • Compliance and Other Matters o Late Submittal of Report of Outstanding Obligations to the Countv Auditor Councilmember O'Connor stated her disagreement with the majority consensus. DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS DISCUSSION OF HISTORY OF NEIGHBORHOOD ADVISORY GROUPS — COUNCILMEMBER NIESEN Mr. Boganey stated Councilmember Niesen addressed her concerns with this item in her memorandum. Planning and Zoning Specialist Ron Warren discussed the history of the Riverwood Association as a Neighborhood Advisory Group and the Earle Brown Neighborhood Advisory Group who were formal groups that reported to the City Council during the 1960's. He stated these groups were formally used for the revisions to the Comprehensive Plan. He stated these groups have been periodically used for advisory input on rezoning requests, however are not being used in relation to this item. He stated the 60 day rule does not allow for a neighborhood meeting to be held. Mr. Boganey asked if the City should continue to maintain the list of individuals who still serve 07/10/06 2 on neighborhood advisory groups or inform them that the City does not use neighborhood advisory groups; however the City has moved to the use of task forces. Further Council discussion followed. M Mr. Warren stated the last formal neighborhood advisory group meeting was regarding the Movie Theater in 1999. Mayor Kragness stated the City Council consensus was to discontinue the neighborhood advisory groups and notify the interested individuals that the City now uses task forces for individual issues. Mr. Boganey stated the City would invite those interested individuals to inform the City of their interest in serving on future task forces as needed. REVIEW OF CVS FENCE DECISION — COUNCILMEMBER O'CONNOR Councilmember O'Connor expressed her concern that a gap was left in the fence and stated she would like to avoid the type of situation in the future. Mr. Boganey explained that the plans submitted to the Planning Commission and City Council only showed a fence behind CVS. The resolution adopted by the City Council required that a fence be constructed behind the dental clinic. Mr. Warren explained the fence was intended for screening purposes while residents may have expected the fence to provide security. Mr. Boganey explained that in the future the City Council could require that the fences be connected; however each decision should probably be made on a case -by -case basis. Staff explained that CVS has constructed a connecting fence and all parties appear to be satisfied. ADJOURNMENT Councilmember Lasman moved and Councilmember Carmody seconded to close the Study Session at 6:45 p.m. Motion passed unanimously. City Clerk May 07/10/06 3