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HomeMy WebLinkAbout1999 05-24 CCP Regular Session AGENDA CITY COUNCIL STUDY SESSION MAY 24, 1999 6:00 P.M. CONFERENCE ROOM B 1. City Council discussion of agenda items and questions. 2. Discussion of June 7th joint discussion (meeting) with Financial and Park & Recreation Commissions 3. Technology used to communicate with Council 4. Sign Ordinance review: Chamber of Commerce 5. 2000 Budget 6. Miscellaneous 7. Adjourn to Open Forum r , MEMORANDUM March 3, 1999 TO: Michael McCauley, City Manager FROM: Anne Finn, Administrative Specialists SUBJECT: All -In -One Machines Per your request, I have checked into the cost of fax machines that do not require separate phone lines and have PC printers and personal copiers. I consulted Betsy Nelson, our Office Depot Account Manager, and I have indicated her recommendations and their costs on the attached photocopies. Ms. Nelson recommended the Hewlett- Packard as the more reliable of the two. I also contacted several surrounding cities to determine whether they communicate with council members via fax. I have attached the results of my informal survey. Please let me know if you have questions. Attachments Communication Structures in Nearby Cities City Has the City purchased Primary method of Alternate methods of fax machines for communication: communication: members' homes? Brooklyn Park No E -mail to lap top computers Messages on voice mail City City purchased for members purchased for members Crystal No Packets sent every Friday Messages on. voice mail City (includes all mail and agenda purchased for members materials) Fridley No Currently, messages on voice None mail City purchased for members; will convert to e- mail when City completes process of purchasing lap top computers for members Golden Valley No Packets sent every Thursday Messages on voice mail City (includes all mail and agenda purchased for members materials) Maple Grove No Packets sent every Thursday Messages on voice mail City (includes all mail and agenda purchased for members; materials) home phone New Hope No E -mail to home or office None computers; City purchased lap top computer for one member who did not have access Plymouth No Packets sent every Friday Messages on voice mail City (includes all mail and agenda purchased for members; if materials) time is short most have e- mail or fax at home or work (City does not purchase computers or fax machines for members); staff trying to get council meeting packets up on Internet for members and public Robbinsdale No Packets sent every Friday Phone calls to work and (includes all mail and agenda home materials CITY OF BROOKLYN CENTER Page 1 3/3/99 Color All -In -One Machines A. HEWLETT PACKARD OFFICEJET 610 COLOR ALL -IN -ONE M*HINE ';' The HP OfficeJet 610 transforms even the smallest into a fully Al functioning workplace. It's a color printer, color scanner, color copier and plain paper fax all in one easy -to -use unit. • Prints up to 5 ppm black; 2 ppm color - Print resolution: 00 d i black; 600 x 300 d 600 x i color 6 p p 'z • Up to 1200 dpi enhanced (24 -bit) color scanner „• , i , r ,, ,. , n ; I I • Plain paper and PC faxing at 6 seconds per page ,` f ; r • Up to 65 -page fax memory • Multi- copying to 99 with reduction and enlargement 50% to 200 %) • 1 -year HP Express Repair Warranty 5# 975 ca, lain I >»fr- tE Description Lief 267 -125 HPC5314A#ABA HP OfficeJet 610 EA `GOq^89.., 239 -301 HP51629A Black Cartridge EA 35.99 R 239 -319 HP51649A Tricolor Cartridge EA 36.99 B. CANON MULTIPASS C5000 COLOR ALL -IN -ONE MACHINE The MuitiPASS C5000 is a color powerhouse. In no time at all you'll be printing in vibrant, photo - realistic color, scanning in vivid 24 -bit color, or making brilliant color copies without tying up your PC. You'll even be able to send and receive faxes, and crisply print them on plain paper. - 720 x 360 dpi color/black printing - Print speeds of 5 ppm black; 2 ppm color 24 -bit color sheet -fed scanner • PC and a lain paper faxing at 6 seconds per p Pp 9 P page - Up to 600 dpi (24 -bit) color scanner • Up to 42 pages fax memory • Multi color copying to 99 with reduction and enlargement = ,•. 'xx• • 1 -year limited warranty with Instant Exchange U111 Mkl Description ti9H Lid 308 -260 CANH12432 -US1 Canon MultiPASS C5000 EA 550.00 649 -871 CANBC -20 Black Cartridge EA 35.00 t 252 -328 CANBC -21e Tricolor Cartridge EA 50.00 649 -855 CANBCI -218K Black ink Tank EA 7.80 649 -863 CANBCI -21C Tricolor Ink Tank EA' 21.00 269 -454 CANBC -22e BC -22e Photo Cartridge EA 42.00 • ° • "' ' " - 108 -183 1`2046 -VALD 6' Parallel Printer Cable EA 49.99 C. BROTHER MFC -7150C COLOR ALL -IN -ONE MACHINE The MFG-7150C is designed to take full advantage of the most important • weapon in your professional arsenal - color. It's not only a high resolution coil printer, color copier and color scanner, it's also a plain paper fax and digital ` r : message center. it is also the only all -in -one machine with built -in video captu function which captures video images from a VCR, camcorder or digital came • Up to 1400 x 720 dpi color printer resolution , . ' ,� - Print speeds up to 6 ppm black; 4 ppm color 5 . � �• ; . �.:' `��; .,, _ . � Up to 720 x 720 dpi color copier with reduction and enlargement ": • Up to 1200 x 1200 dpi color scanner with TextBridge OCR software • Plain paper fax transmits at 6 seconds per page • Up to 100 -page fax memory ' • Video capture: capture images from your VCR, camcorder or digital camera • 1 -year Brother Instant Exchange Warranty 0111,111111 Mlhr I Description M Ltsi 363 -324 BRTMFC -7150C Brother MFC7150C EA 999.99 g: 374 -964 BRTLCO2BK Black Cartridge EA 16.99 374 -991 BRTLCO2Y Yellow Cartridge EA 8.99 374 -973 ORTLCO2C Cyan Cartridge EA 8.99 374 -982 BRTLCO2M Magenta Cartridge EA 8.99 i D. HEWLETTPACKARD OFFICEJET PRO 11750 COLOR ALL -IN -ONE MACH . > The HP OfficeJet Pro 11750 is the ultimate color all -in -one machine, providing professional quality and performance. It's a fast, photo - quality color printer, flatbed color scanner and copier with automatic document . -Z :... feeder, and a communications center that allows you to fax and e-mail documents with the touch of a button. • 600 x 600 dpi color printing • Print speed up to 9 ppm black; 5 ppm color • 1200 dpi- enhanced (300 dpi optical) flatbed color scanner . Flatbed copier makes up to 9 copies per minute black; 3 copies per minute t N.. ; - Includes HP integrated Digital Document Communications Software IN enables documents to be sent to any fax number or e-mail address "R �' • 1 -year HP Express Service Warranty Item A tldir.I Description liDtt Li;EI 332 -242 HPC5365A#ABA HP Ofr�ceJet Pro 1175Cse EA 1208.00 i 169 -771 HP51645A Black Cartridge EA 35.99 169 -789 HP51641A Color Cartridge_ EA 36.99 Prices shown an monuracturer's list only Your saes/ price will he discounted. 296 bra -:lit Plain P aper. Fax Machines = NIC KX -FP270 PLAIN PAPER FAX WITH ANSWERING SYSTEM _.. I faxes becau FP270 is the answer to your office communications needs. compact unit is a plain paper fax, digital answering system, digital speakerphone and personal copier. The new I0 -FAX feature also s you money on long distance toll charges by accessing a long distance net service provider who can save you up to 40% on international fax (Must subscribe to the 10 -FAX service. Ask your sales representative List more details.)..... 499.99 Fine transmission speed: 7 seconds per page 44.99 memory: up to 28 pages Digital answering system with 18 minutes total recording time Digital duplex speakerphone Soo, 'F -770 gives ire therms! dew log dial for easy programming operations 1-year Panasonic Fax Advantage Warranty program Mtr, A Description Unit List ` ' ` : • ._ 864.298 PANKX -FP270 Panasonic KX -FP270 Fax EA 399.95 U -423 PANKX -FA135 Imaging Film Cartridge EA 34.95 -514 PANKX -FA136 Imaging Film Refill 2 -PK 49.95 _ 9ROTHER MFC -1970M ALL-IN -ONE MACHINE List the MFC -1970M is not only a fully functional plain paper fax, it's also a PC 479.99 3._ 22.96 �tifit sheet fed scanner, personal copier and telephone answering system 35.99 none easy -to -use unit. -Fax transmission speed: 9 seconds per page 't • 1 MB memory stores up to 50 pages for broadcasting _ i 024- station auto dialing 200 x 400 dpi personal printer` y , 400 x 400 dpi monochrome scanner Convenient multi- copying of up to 99 copies with reduction and , - enlargement capabilities •Digital answering system stores up to 30 minutes of voice messages / `-' ' • °•~ �} Full duplex speakerphone • 1 -year limited warranty J • w _`;" 139 1.99 ;L1 M&I Description IN List .95 357 -974 BRTMFC -1970M Brother MFG-1970M EA 599.99 ,95 .I 207 -779 BRTPC201 Print Cartridge EA 29.95 == . 178490 BRTPC202RF Print Cartridge Refil 2 -PK 51.95 'PANASONIC KX -FM280 ALL-IN -ONE MACHINE'' liogy i o: ¢ The KX -FM280 is the perfect solution to your document and r communications needs. This stylish unit combines a plain paper fax, ges. ' digital answering system, digital duplex speakerphone. PC printer, sheet fed scanner and personal copier in one compact machine. The new 10 -FAX feature also saves you money on long distance toll charges by •: -,,-; .: accessing a long distance Internet service provider who can save you up»; >.. to 40% on international fax calls. (Must subscribe to the i0 -FAX service. t i Ask your sales representative for more details.) 1 1 - Fax transmission speed: 7 seconds per page - Fax memory stores up to 28 pages • Digital answering system with 18 minutes total recording time _ - Digital duplex speakerphone - 200 x 400 dpi PC printer /sheet fed scanner -1 -year Panasonic Fax Advantage Warranty Program SO a 84. � Item M M[�.tE - - i Description !loll Ltst 364 -305 PANKK -FM280 Panasonic KX -FM280 Fax EA 12rJ'%— 288 -423 PANKX -FA135 Imaging Rim Cartridge EA 34.95 288 -514 'PANKK -FA136 Imaging Film Refill 2 -PK 49.95 > D. BROTHER INTELLIFAX -2750 PLAIN PAPER LASER FAX t The Brother IntelliFAX -2750 is the perfect machine for larger workgroups that require a high capacity fax machine. The dual access feature allows you to scan your sending document while a fax is being received. The 2 MB of a memory stores up to 110 pages for out -of -paper recep and the laser r print engine produces exceptionally crisp images.. : y : E = : _ . • Fax transmission speed: 6 seconds per page • Fax memory stores up to 110 pages :�. • 100- station auto-dialing 9 u • Dual access function allows you to scan your sending document while fax is being received • 90-day on -site warranty; 1 -year replacement �,• _...; l t Raml MIr. N Description !left List r. r 387 -157 BRTPPF2750 IntelliFAX 2750 Fax EA 899.99 —_ 496 -307 BRTTN5000PF Toner Cartridge EA 33.99 496 -026 BRTDR200 Drum Unit EA 192.99 253 -690 BRTME2000 2 MB Memory Upgrade EA 299.95 , -- 18 OD { ODL 299 Offin Depot customers receive proterred pricing - every Item is discounted. o Modular communication 8187641992 P.01 MODULAR COMMUNICATIONS SYSTEMS 13309 Saticoy Street No Hollywood, Ca. 91605 Tel: (818) 764 -1333 FAX: (818) 764 -1992 DATE: 21, 1999 No, of Pages: —5— Cha mbers FROM Bob Moesch TO : Ms. Jane Ch ` (612) 369 - 3303 DOCUMENT TITLE: Letter regarding console bids Dear Ms. Chambers: Attached is my letter protesting the recommendation to award the console bid to Orbacom. C Sincerel Bob Moesch President cc; Mayor Myrna Kragness Debra Hillstrom, Councilmember Kay Lasman, Councilmember / Ed Nelson, Councilmember Robert Pep e, Coun P cilmember Michael J. McCauley, City Manager Charlie LeFevere, City Attorney Joel Downer, Chief of Police �b TJeff Nelson, PSC Alliance, Inc. Leo Keyes Midwest Marketing (612) 569 -3494 (612) 825 -8972 (507) 234 - 6736 I xx Modular Communication 8187641992 P.02 1D A A 0 D UC O O��ut1 MODULAR COMMUNICATIONS SYSTEMS, INC. 13309 SATICOY STREET, NORTH HOLLYWOOD, CALIFORNIA 91605 • (818) 764 -1333 May 21, 1999 Jane Chambers Asst. City Manager City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, Mn. 55430 Dear Ms. Chambers: Modular Communications Systems thanks you for the opportunity to bid to your console requirements as defined by your specifications. We understand that there were three other vendors, beside ourselves, who submitted bids. It appears that two of the bidders did not pre - qualify themselves as required in the specifications. The specifications (Page D2) state " Bids from Qualified vendors will be accepted by" and require all bidders to complete and return the Form (Page D3) not later than 3:00 PM, May 3, 1999 if they intend to submit a bid. Two of the bidders (Moducom and Bearcom) complied with this requirement and two did not (Orbacom and Motorola) which, should render their bids unacceptable as being non - compliant. When I brought this to your attention, you referred me to the paragraph on Page D2 stating the City's right to accept or reject any bid. While I agree that the City does have this right, I do not understand why the City would include a mandatory requirement in this specification and then waive it for this rebid, particularly after I was told the last time that the City could not adjust our price by removing the cost of the third position, the cost of which was provided with our bid and which would have been in the City's best interest. During all of my years submitting bids to all different types of governmental agencies all over the country, I do not ever recall having a mandatory provision waived for bidders who failed to comply with that provision. It would appear that if it was important enough to be in the specifications originally (in bold print) it would be important enough to insist that those bidders who chose to ignore your requirements be regarded as non - compliant. Modular Communication 8187641992 P.03 Every bidder had the same opportunity to submit the form indicating their intent to rebid. Those who did not, made a conscious business decision not to comply with this mandatory provision, or did not know the meaning of mandatory and should not be rewarded by allowing them to submit a bid. The City, by allowing them to do this, mocks the competitive bid process and is unfair to the other bidders. The Memo dated May 19, 1999 to your City Manager is in error. In the first paragraph you state that bids were received from four vendors all of who had previously bid on the original specifications. This is not true - Orbacom. never submitted a bid to the original specifications. The four bidders who did were Bearcom, Capital, Motorola, and Moducom. When this was brought to your attention, you told me that Capital was Orbacom subsidiary, and therefore, they were considered as being the same company. I pointed out to you that Capital is a private service company as is Bearcom, both of which bid the Orbacom console. In fact, Capital would have bid our console if Moducom did not intent to bid. Why would they offer to bid our consoles if they were Orbacom's subsidiary? I don't know why you assumed that Capital was their subsidiary,-and if they led YOU to believe that, they were being dishonest with you. The reason I am emphasizing this point is because it gave Orbacom an unfair advantage over the other bidders. Of the four original bidders, Orbacom was represented by two, Bearcom and Capital. They knew the prices and knew that our Price reflected three rather than two positions. They also knew the price of our third position, since it was identified in our response. Apparently Capital would not agree to a price reduction great enough to come in under our price. Orbacom then submitted a prime bid and used Capital as the installer, implying that the two companies were one and the same. When You compare the e resul is of the first and second bid, it is apparent what has taken place. - Company 1st Bid 2nd Bid Difference ----------------------------------------------------------- ------------------------------------- Motorola: Furniture 44,587 46,890 2,303 Console Elect 159,889 142,783 (17,106) Radio 58,197 57,490 ( 707) Antenna 39,828 39,139 ( 689) 302,501 286,302 (16,199) Major difference is in console price reduction. Modular Communication 8187641992 P.64 Bearcom: Furniture 53,761 49,763 ( 3,998) Console Elect 112,228 112,169 ( 59) Radio 58,898 52,712 { 6,186) Antenna 18,316 32,123 13,807 243,203 246,767 3,564 Major difference is in additional antenna cost. Moducom: Furniture 44,449 46,930 2,481 Console Elect 131,323 104,943 (26,380) Radio 64,171 52,324 (11,847) Antenna 30,007 29,892 ( 115) - - - - -- - - - - - -- -- - - - - -- 269,950 234,089 (35,861) Major difference is the reduction of one console position. Capital: Furniture 43,281 No Bid Console Elect 118,999 No Bid Radio 60,201 No Bid Antenna 37,952 No Bid orbacom 260,433 (Note) Furniture No Bid 40,635 ( 2,646) Console No Bid 80,196 (38,803) Radio No Bid 60,916 715 Antenna No Bid 35,113 ( 2,839) 216,860 (43,573) Note: Difference is between Capital and Orbacom Major unexplained difference is the console cost. What is being left out of Orbacom's price? This difference suggests that price collusion may have taken Place between bidders. Isn't it strange how the price reduction or increase of three bidders can be logically explained while the other can not. Particularly when the other does not submit a bid the second time and instead becomes the installer for the console manufacturer who did not participate the first bid. In summary, I believe the recommendation should not be accepted and we should be awarded the contract as the low Modular Communication 8187641992 P.05 compliant bidder. I apologize for the length of this letter but I feel that the City Council should be made aware of all of the facts. If You have any questions, please call me. Sincerely: Bob Moesch President cc: Mayor Myrna Kragness Debra Hillstrom, Councilmember Kay Lasman, Councilmember Ed Nelson, Councilmember Robert Peppe, Councilmember Michael J. McCauley,'City Manager Charlie LeFevere, City Attorney Joel Downer, Chief of Police Jeff Nelson, PSC Alliance, Inc. Leo Keyes, Midwest Marketing • CITY COUNCIL MEETING Public Copy City of Brooklyn Center May 24, 1999 AGENDA 1. Informal Open Forum With City Council - 6:45 p.m. - provides an opportunity for the public to address the Council on items which are not on the agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council Members will not enter into a dialogue with citizens. Questions from the Council will be for clarification only. Open Forum will not be used as a time for problem solving or reacting to the comments made but, rather, for hearing the citizen for informational purposes only. 2. Invocation - 7 p.m. 3. Call to Order Regular Business Meeting 4. Roll Call 5. Council Report • 6. Approval of Agenda and Consent Agenda -The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. a. Approval of Minutes - Councilmembers not present at meetings will be recorded as abstaining from the vote on the minutes. 1. Study Session - May 10, 1999 2. Regular Session - May 10, 1999 b. Licenses C. Ordinance Amending Chapter 3 of the City Ordinances Regarding the Minnesota State Building Code - Motion to approve first reading and set June 14, 1999, for public hearing and second reading. d. Resolution Declaring Earle Brown Days a Civic Event from June 24, 1999 Through June 27, 1999 • • CITY COUNCIL AGENDA -2- May 24,1999 e. Resolution Extending Contract for Telephone System Related to Construction of New Police Station 1998 -09 f. Resolution Declaring a Public Nuisance and Ordering the Removal of Diseased Trees Resolution Authorizing the Purchase of Tandem Dump g• g p Truck Accessories h. Resolution Accepting Work and Authorizing Final Payment, Improvement Project No. 1998 -25, Replacement of Signal Lamps With LEDs i. Resolution Approving Changer Order Numbers 1, 2, and 3, Improvement Project No. 1997 -10, Contract 1998 -13, SCADA and INTRAC Replacement Systems 7. Planning Commission Item a. Planning Commission Application No. 99005 Submitted by Ryan Companies US, Inc. • Request for Site and Building Plan approval for a 203,040 sq. ft. furniture distribution center as the first part of the redevelopment of the old Joslyn Pole Yard site (4837 France Avenue North). The Planning Commission recommended approval of this application at its May 13, 1999, meeting. -Requested Council Action: - Motion approve Planning Commission Application No. 99005 subject to the conditions recommended by the Planning Commission. 8. Public Hearings a. Public Hearing Regarding Proposed Improvement Project No. 1999 -14, Street Improvements, Earle Brown Drive, and Public Hearing Regarding Proposed Special Assessments for Improvement Project No. 1999 -14, Street Improvements, Earle Brown Drive 1. Resolution Ordering Improvements, Approving Plans and Specifications and Authorizing Advertisement for Bids, Improvement Project No. 1999 -14, Street Improvements, Earle Brown Drive 2. Resolution Certifying Special Assessments for Improvement Project No. 1999 -14, Street Improvements, Earle Brown Drive, to the Hennepin County Tax Rolls • • CITY COUNCIL, AGENDA -3- May 24,1999 -Requested Council Action: -Open the public hearing. -Take public input. -Close the public hearing. - Motion to adopt resolutions. b. Public Hearing Regarding Proposed Improvement Project No. 1999 -10, Street and Signal Improvements, 66th and Camden Avenues, and Public Hearing Regarding Proposed Special Assessments for Improvement Project No. 1 -10, Street and Signal Improvements, 66th and Camden Avenues 1. Resolution Ordering Improvements, Approving Plans and Specifications and Authorizing Advertisement for Bids, Improvement Project No. 1999 -10, Street and Signal Improvements, 66th and Camden Avenues 2. Resolution Certifying Special Assessments for Improvement Project No. 1999 -10, Street and Signal Improvements, 66th and Camden Avenues, to the Hennepin • County Tax Rolls -Requested Council Action: -Open the public hearing. -Take public input. -Close the public hearing. - Motion to adopt resolutions. 9. Council Consideration Items a. Resolution Authorizing the Execution of a Joint Cooperation Agreement Between the City of Brooklyn Center and Hennepin County for Participation in the Urban Hennepin County Community Development Block Grant Program in FY 2000 - 2002 - Requested Council Action: - Motion to adopt resolution. b. Private Auction - Requested Council Action: -City Manager will provide verbal update. C. Resolution Designating Target Neighborhood for Metropolitan Council Housing Rehabilitation Incentive Funds • - Requested Council Action: - Motion to adopt resolution. • CITY COUNCIL AGENDA 4- May 24,1999 d. Resolution Awarding Contract for Dispatch Equipment for the New Police Station 1998 -09 -Requested Council Action: - Motion to adopt resolution. e. Set Date and Time of a Joint Meeting with the Financial Commission and the Park and Recreation Commission Requested Council Action: - Motion to set June 7, 1999, 7:00 p.m. in the Council Chambers for a joint meeting with the Financial Commission and the Park and Recreation Commission. f. Report on Watershed Study on Twin Lake -Requested Council Action: - Informational item only. • 10. Adjournment • • City Council Agenda Item No. 6a MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA • STUDY SESSION MAY 10, 1999 CITY HALL CALL TO ORDER STUDY SESSION The Brooklyn Center City Council met in study session and was called to order by Mayor Myrna Kragness at 6:00 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Debra Hilstrom, Kay Lasman, Ed Nelson, and Robert Peppe. Also present: City Manager Michael J. McCauley, Assistant City Manager/HR Director Jane Chambers, Public Works Director Diane Spector, and Recording Secretary Maria Rosenbaum. 1. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS Council discussed the insurance issue for agenda item 7b, Request from Earle Brown Days, Year 2000 Celebration Committee. 2. LEAGUE OF MINNESOTA CITIES AWARD APPLICATION • City Manager Michael McCauley presented a copy of the award application materials submitted to the League of Minnesota Cities. 3. DATE FOR MEETING IN JUNE WITH FINANCIAL AND PARK AND RECREATION COMMISSIONS Mr. McCauley suggested June 7, 1999, for a joint meeting with the Financial and Park and Recreation Commissions. It was the consensus of the Council to explore setting June 7, 1999, for a joint meeting with the Financial and Park and Recreation Commissions. 4. CANCEL MAY 17TH WORK SESSION Mr. McCauley requested canceling the May 17, 1999, initial budget work session and to have discussions at the upcoming study sessions. He also requested this cancellation be added to the agenda for approval. It was the consensus of the Council to add the cancellation of the May 17, 1999, work session to the agenda. 05/10/99 -1- DRAFT 5. GENERAL UPDATE AND QUESTIONS REGARDING POLICE OPERATIONS AND CODE ENFORCEMENT Police Chief Joel Downer updated the Council on the procedure for bomb threats and discussed that the Police Department is reviewing safety issues since the Colorado incident. The Police Department is working with the Brooklyn Center School District Superintendent. In meetings with the Superintendent, it was reported that teachers are on top of things and do report incidents. Both the Superintendent and the City's Police Department are reviewing the plans the City of Minneapolis has on safety issues. Mr. McCauley reported to the Council there was some graffiti the 6000 block of Emerson and that this is related to a domestic problem. 6. MISCELLANEOUS Mr. McCauley discussed the Housing Commission Tour will be on May 18, 1999, at 6:00 p.m. Mayor Kragness reported that she received a call requesting information about health inspections. Mr. McCauley responded health inspections are done through the Hennepin County Health Department. Councilmember Hilstrom reported that she received a call regarding the geese population by the Orchard Lane School and wanted to know if anything could be done. Mr. McCauley responded that the City contracts with the University of Minnesota for geese removal. Council discussed debris and litter by the bridge on Bass Lake Road on the Brookdale side. Mr. • McCauley said staff would look into having the sentence to serve persons for the clean up. Councilmember Nelson asked about signage for the Earle Brown Heritage Center on Highway 100. Council discussed freeway signs. Councilmember Hilstrom commented that the staff at the Recreation Center did a fantastic job during a recent incident at a swim meet. Council discussed more Year 2000 issues and that the neighborhood watches should be encouraged to use the Year 2000 as a theme this summer. 7. ADJOURNMENT Study session adjourned at 6:45 p.m. City Clerk Mayor 05/10/99 -2- DRAFT • MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION MAY 10, 1999 CITY HALL 1. INFORMAL OPEN FORUM WITH CITY COUNCIL CALL TO ORDER INFORMAL OPEN FORUM The Brooklyn Center City Council met in informal open forum and was called to order by Mayor Myrna Kragness at 6:45 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Debra Hilstrom, Kay Lasman, Ed Nelson, and Robert Peppe. Also present: City Manager Michael J. McCauley, Assistant City Manager/HR Director Jane Chambers, Public Works Director Diane Spector, City Attorney Charlie LeFevere, and Recording Secretary Maria Rosenbaum. • No one appeared at the informal open forum. ADJOURN INFORMAL OPEN FORUM Council adjourned the informal open forum at 6:46 p.m. 2. FLAG CEREMONY Willow Lane Girl Scout Troop # 1754 performed the flag ceremony. 3. CALL TO ORDER REGULAR BUSINESS MEETING The Brooklyn Center City Council met in regular session and was called to order by Mayor Myrna Kragness at 7:02 p.m. 4. ROLL CALL Mayor Myrna Kragness, Councilmembers Debra Hilstrom, Kay Lasman, Ed Nelson, and Robert Peppe. Also present: City Manager Michael J. McCauley, Assistant City Manager/HR Director Jane Chambers, Public Works Director Diane Spector, City Attorney Charlie LeFevere, and Recording Secretary Maria Rosenbaum. 05/10/99 -1- DRAFT 5. COUNCIL REPORT • Councilmember Nelson reported that he attended the Municipal Finance Workshop offered by Government Training Services on April 28, 1999, and the Highway 100 Council meeting on May 6, 1999. He also thanked the Council for their support and endorsement for the Prayer Breakfast that was held on May 8, 1999. Councilmember Lasman reported that she attended the Crime Prevention Award Ceremony on April 28, 1999, the Park and Recreation Commission meeting on April 27, 1999, and the Year 2000 Celebration Committee on May 4, 1999. Mayor Kragness informed the public that volunteers and ideas are needed for the new Millennium Celebration and that interested persons should contact the Recreation Department. 6. APPROVAL OF AGENDA AND CONSENT AGENDA Councilmember Nelson requested the addition of council consideration item 7n, Cancellation of the May 17, 1999, Work Session. A motion by Councilmember Nelson, seconded by Councilmember Lasman to approve the agenda and consent agenda as amended. Motion passed unanimously. 6a. APPROVAL OF MINUTES , A motion by Councilmember Nelson, seconded by Councilmember Lasman to approve the minutes from the study session and regular session on April 12, 1999, the special work session on April 20, 1999, the study session and regular session on April 26, 1999, and the board of equalization on May 3, 1999. Motion passed unanimously. 6b. LICENSES A motion by Councilmember Nelson, seconded by Councilmember Lasman to approve the following list of licenses. Motion passed unanimously. MECHANICAL SYSTEMS C.O. Carlson Air Conditioning, Inc. 1203 Bryant Avenue N., Minneapolis LBP Mechanical, Inc. 315 Royalston Avenue N., Minneapolis Ray N. Welter Heating Company 4637 Chicago Avenue S., Minneapolis St. Marie Sheet Metal, Inc. 7940 Spring Lake Park Road, Sp Lk Pk Sterling Design, Inc. 2205 U.S. Highway 8, St. Croix Falls, WI MOTOR VEHICLE DEALERSHIP Brookdale Dodge 6800 Brooklyn Boulevard 05/10/99 -2- DRAFT RENTAL DWELLING Renewal: Outreach Community Center 507 69th Avenue North 6c. RESOLUTION ACCEPTING WORK AUTHORIZING FINAL PAYMENT, IMPROVEMENT PROJECT NO. 1997 -15, CONTRACT 1997 -L, POOL OZONIZATION RESOLUTION NO. 99-73 Councilmember Nelson introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING WORK AUTHORIZING FINAL PAYMENT, IMPROVEMENT PROJECT NO. 1997 -15, CONTRACT 1997 -L, POOL OZONIZATION The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Lasman. Motion passed unanimously. 7. COUNCIL CONSIDERATION ITEMS 7a. MAYORAL APPOINTMENT TO HOUSING COMMISSION Mayor Kragness nominated Kathleen Carmody, 7024 Knox Avenue North, to the Housing Commission. A motion by Councilmember Lasman, seconded by Councilmember Nelson to ratify the Mayoral nomination of Kathleen Carmody, 7024 Knox Avenue North, to the Housing Commission. Motion passed unanimously. 7b. REQUEST FROM EARLE BROWN DAYS, YEAR 2000 CELEBRATION COMMITTEE City Manager Michael McCauley discussed the request from the Earle Brown Days, Year 2000 Celebration Committee for the City to be a cosponsor for the fireworks event of the Year 2000 Celebration. Mr. McCauley stated that the City would have a minimal cost of $250 for potential costs of insurance. A motion by Councilmember Lasman, seconded by Councilmember Peppe to approve the City as a cosponsor for the fireworks event of the Year 2000 Celebration. Motion passed unanimously. 7c. AN ORDINANCE AMENDING CHAPTER 19 OF THE CITY ORDINANCES PROVIDING FOR THE CONTROL OF NOXIOUS WEEDS • 05/10/99 -3- DRAFT Mr. McCauley reported this ordinance amending Chapter 19 of the City Ordinances providing for the control of noxious weeds would reference the Rules of the Department of Agriculture which defines all the plant types considered to be noxious weeds or prohibited, rather than listing the plant types in the Ordinance itself. A motion by Councilmember Lasman, seconded by Councilmember Hilstrom to approve first reading of ordinance and set June 14, 1999, for public hearing and second reading. Motion passed unanimously. 7d. STAFF REPORT RE: PALMER LAKE BASIN STUDY Public Works Director Diane Spector reported that WSB and Associates, Inc. conducted a study of various issues relating to the Palmer Lake Basin and discussed the findings and recommendations. Issue 1: Ability of lake to store and convey storm water. Findings: The present lake water levels are lower than the historic record, but the water levels at the storm sewer outfalls into the basin at the edges are higher than the historic record. This indicates that water is draining out of the lake with no problem, but is backing up at the outfalls. There is buildup of sediment at the outfalls, sediment deposition in the channels, and heavy vegetative growth in the channels. The historic depth of Palmer Lake is 2 -4 feet; current depth is estimated at 0.5 -1.5 feet. The recommendation was to dredge selected areas of the lake to enhance the flow of water through the lake and to treat stormwater to remove sediment prior to entering the basin. Issue 2: Ability to convey water through the outlet channel and control structure (bridge). Findings: A bottom survey of the outlet channel found it is deeper now than a Mn/DOT bridge survey of the channel several years ago, and water is draining from the lake faster than expected. The new bridge design has enhanced low flow capacity, that is, small rainfall events, or just daily water flow moves out of the lake faster than it did before. Combined with the extra depth of the channel, this has lowered the level of the lake but has not changed the runout elevation or discharge capacity. The recommendation was to do nothing. Issue 3: Periodic inundation of the trails. Findings: Trail inundation is primarily a function of settlement, and in some locations also due to channel sedimentation and backups at the outfalls. The recommendation was to relocate or raise selected trail segments and to dredge the channels. 05/10/99 -4- DRAFT • Issue 4: Water quality. Findings: Based on the parameters established by the Met Council's Citizen Assisted Monitoring Program (CAMP), water quality in Palmer Lake is graded somewhere between a C and D. This signifies water quality which is unsuitable for water sports and swimming, but which still retains aesthetic qualities. Palmer Lake is very shallow and has a sizable carp population. Water quality probably cannot be improved due to shallowness of the lake, and the carp which stir up sediment. Sediment samples have found heavy metals commonly found in auto exhaust and other emissions in the sediment, most likely conveyed there from storm sewer outlets. The recommendation was to construct treatment basins in the neighborhoods, or in the fringe areas of the basin at the outfalls. Issue 5: Wetlands and wildlife habitat. Findings: Using a common wetland evaluation tool, WSB determined that the basin has a wetlands functional level of medium. There is not a lot of biodiversity, and there are some invasive species of flora and carp. The presence of carp probably keeps the lake from being entirely vegetated over. • The recommendation was to dredge portions of the lake and wetland area to get more water depth to attract more varied species, and to treat or hand remove invasive plants. A public meeting will be held so WSB and Associates, Inc. may review the information with neighbors, park users, and other interested parties so staff can obtain general input about priorities and neighborhood desires. Based on the input from that public meeting, staff will prepare final recommendations, a CIP, and cost and funding estimates and present to the Council July 1, 1999. Ms. Spector discussed the preliminary estimate of cost if all recommendations were implemented is $2.6 million. This is well beyond the City's ability to fund these types of improvements and some priorities will have to be established. The CIP has $200,000 earmarked from the Storm Drainage Utility, potentially increased to $250,000, for the first phase of Palmer Lake improvements. Funds from the Local State Aid Fund, may also be available. Some grant monies are available and staff will pursue those options. The Shingle Creek Trail is part of the Northwest Hennepin Regional Trail and Hennepin Parks may have some resources to dedicate for improving the trail system. Staff has been in preliminary conversations with Hennepin Parks staff, who have indicated they are willing to consider such an idea. A motion by Councilmember Nelson, seconded by Councilmember Peppe to accept the Palmer Lake Basin Study. Motion passed unanimously. • 05/10/99 -5- DRAFT 7e. REQUEST OF CHAMBER OF COMMERCE TO MEET WITH CITY COUNCIL Mr. McCauley discussed the Chamber of Commerce had requested to meet with the City Council before one of the Council's meetings. It was the consensus of the Council to have Mr. Campbell from the Chamber of Commerce decide which date, July 12 or July 26, 1999, and that Mr. McCauley would inform Council which date works for the Chamber of Commerce. 7f. RESOLUTION ORDERING THE RAZING AND REMOVAL OF A HAZARDOUS BUILDING AND FURTHER FOR THE ABATEMENT OF PUBLIC NUISANCES, SAFETY AND HEALTH HAZARDS AND OTHER ORDINANCES AND STATUTORY VIOLATIONS WITH RESPECT TO THAT REAL ESTATE LOCATED AT 4945 ZENITH AVENUE NORTH, LEGALLY DESCRIBED AT LOT 2, BLOCK 2, BROOKLYN MANOR, VILLAGE OF BROOKLYN CENTER, HENNEPIN COUNTY, MINNESOTA Mr. McCauley discussed this resolution would order the property at 4945 Zenith Avenue North to raze and remove the property which has been declared to be a hazardous building and property within the Minnesota Statutes §463.15. RESOLUTION NO. 99 -74 Councilmember Lasman introduced the following resolution and moved its adoption: RESOLUTION ORDERING THE RAZING AND REMOVAL OF A HAZARDOUS BUILDING AND FURTHER FOR THE ABATEMENT OF PUBLIC NUISANCES, SAFETY AND HEALTH HAZARDS AND OTHER ORDINANCES AND STATUTORY VIOLATIONS WITH RESPECT TO THAT REAL ESTATE LOCATED AT 4945 ZENITH AVENUE NORTH, LEGALLY DESCRIBED AT LOT 2, BLOCK 2, BROOKLYN MANOR, VILLAGE OF BROOKLYN CENTER, HENNEPIN COUNTY, MINNESOTA The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Nelson. Motion passed unanimously. 7g. RESOLUTION ORDERING THE CORRECTION OF HAZARDOUS CONDITIONS AND FURTHER FOR THE ABATEMENT OF PUBLIC NUISANCES, SAFETY AND HEALTH HAZARDS AND OTHER ORDINANCE AND STATUTORY VIOLATIONS WITH RESPECT TO THAT REAL ESTATE LOCATED AT 6218 LILAC DRIVE NORTH, BROOKLYN CENTER, MINNESOTA 55430 LEGALLY DESCRIBED AS LOT 1, CAMERON ADDITION, HENNEPIN COUNTY, MINNESOTA is 05/10/99 -6- DRAFT • Mr. McCauley discussed this resolution would order the property at 6218 Lilac Drive North to correct hazardous conditions and to abate the public nuisances existing which had been declared to be a hazardous and a public nuisance within the meaning of Minnesota Statue §463.15. RESOLUTION NO. 99 -75 Councilmember Lasman introduced the following resolution and moved its adoption: RESOLUTION ORDERING THE CORRECTION OF HAZARDOUS CONDITIONS AND FURTHER FOR THE ABATEMENT OF PUBLIC NUISANCES, SAFETY AND HEALTH HAZARDS AND OTHER ORDINANCE AND STATUTORY VIOLATIONS WITH RESPECT TO THAT REAL ESTATE LOCATED AT 6218 LILAC DRIVE NORTH, BROOKLYN CENTER, MINNESOTA 55430 LEGALLY DESCRIBED AS LOT 1, CAMERON ADDITION, HENNEPIN COUNTY, MINNESOTA The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Nelson. Motion passed unanimously. 7h. RESOLUTION ORDERING THE CORRECTION OF HAZARDOUS CONDITIONS AND FURTHER FOR THE ABATEMENT OF PUBLIC . NUISANCES, SAFETY AND HEALTH HAZARDS AND OTHER ORDINANCE AND STATUTORY VIOLATIONS WITH RESPECT TO THAT REAL ESTATE LOCATED AT 7231 KNOX AVENUE NORTH, BROOKLYN CENTER, MINNESOTA 55430 LEGALLY DESCRIBED AS TRACT F, REGISTERED LAND SURVEY NO. 1409, HENNEPIN COUNTY, MINNESOTA Mr. McCauley discussed this resolution would order the property at 7231 Knox Avenue North to correct the hazardous conditions and to abate the public nuisances which had been declared to be hazardous and a public nuisance within the meaning of Minnesota Statute §463.15. RESOLUTION NO. 99 -76 Councilmember Lasman introduced the following resolution and moved its adoption: RESOLUTION ORDERING THE CORRECTION OF HAZARDOUS CONDITIONS AND FURTHER FOR THE ABATEMENT OF PUBLIC NUISANCES, SAFETY AND HEALTH HAZARDS AND OTHER ORDINANCE AND STATUTORY VIOLATIONS WITH RESPECT TO THAT REAL ESTATE LOCATED AT 7231 KNOX AVENUE NORTH, BROOKLYN CENTER MINNESOTA 55430 LEGALLY DESCRIBED AS TRACT F, REGISTERED LAND SURVEY NO. 1409 HENNEPIN COUNTY MINNESOTA • 05/10/99 -7- DRAFT 5 The motion for the adoption of the foregoing resolution was duly seconded by Councilmember S Hilstrom. Motion passed unanimously. 7i. RESOLUTION ORDERING THE CORRECTION OF HAZARDOUS CONDITIONS AND FURTHER FOR THE ABATEMENT OF PUBLIC NUISANCES, SAFETY AND HEALTH HAZARDS AND OTHER ORDINANCE AND STATUTORY VIOLATIONS WITH RESPECT TO THAT REAL ESTATE LOCATED AT 6301 BROOKLYN BOULEVARD, BROOKLYN CENTER, MINNESOTA 55429 LEGALLY DESCRIBED AS LOT 5 EXCEPT THAT PART THEREOF WHICH LIES SOUTHWESTERLY OF TRUNK HIGHWAY NO. 152 AS NOW LOCATED AND ESTABLISHED AND SOUTHEASTERLY OF THE FOLLOWING DESCRIBED LINE: BEGINNING AT A POINT ON THE SOUTHWESTERLY BOUNDARY OF SAID TRUNK HIGHWAY NO. 152 DISTANT 25 FEET NORTHWESTERLY OF ITS INTERSECTION WITH THE NORTHERLY BOUNDARY OF 63RD AVENUE NORTH; THENCE RUN SOUTHWESTERLY TO A POINT ON SAID NORTHERLY BOUNDARY DISTANT 25 FEET WESTERLY OF SAID INTERSECTION, BLOCK 2, FAIR MEADOWS, HENNEPIN COUNTY, MINNESOTA Mr. McCauley discussed this resolution would order the property at 6301 Brooklyn Boulevard to correct the hazardous conditions and to abate the public nuisances which had been declared hazardous and a public nuisance within the meaning of Minnesota Statute §463.15. . RESOLUTION NO. 99 -77 Councilmember Lasman introduced the following resolution and moved its adoption: RESOLUTION ORDERING THE CORRECTION OF HAZARDOUS CONDITIONS AND FURTHER FOR THE ABATEMENT OF PUBLIC NUISANCES, SAFETY AND HEALTH HAZARDS AND OTHER ORDINANCE AND STATUTORY VIOLATIONS WITH RESPECT TO THAT REAL ESTATE LOCATED AT 6301 BROOKLYN BOULEVARD, BROOKLYN CENTER, MINNESOTA 55429 LEGALLY DESCRIBED AS LOT 5 EXCEPT THAT PART THEREOF WHICH LIES SOUTHWESTERLY OF TRUNK HIGHWAY NO. 152 AS NOW LOCATED AND ESTABLISHED AND SOUTHEASTERLY OF THE FOLLOWING DESCRIBED LINE: BEGINNING AT A POINT ON THE SOUTHWESTERLY BOUNDARY OF SAID TRUNK HIGHWAY NO. 152 DISTANT 25 FEET NORTHWESTERLY OF ITS INTERSECTION WITH THE NORTHERLY BOUNDARY OF 63RD AVENUE NORTH; THENCE RUN SOUTHWESTERLY TO A POINT ON SAID NORTHERLY BOUNDARY DISTANT 25 FEET WESTERLY OF SAID INTERSECTION, BLOCK 2, FAIR MEADOWS, HENNEPIN COUNTY, MINNESOTA 05/10/99 -8- DRAFT . The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Nelson. Motion passed unanimously. 7j. RESOLUTION ORDERING THE CORRECTION OF HAZARDOUS CONDITIONS AND FURTHER FOR THE ABATEMENT OF PUBLIC NUISANCES, SAFETY AND HEALTH HAZARDS AND OTHER ORDINANCE AND STATUTORY VIOLATIONS WITH RESPECT TO THAT REAL ESTATE LOCATED AT 4639 FRANCE AVENUE NORTH, BROOKLYN CENTER, MINNESOTA 55429 LEGALLY DESCRIBED AS THE NORTH 110 FEET OF THE SOUTH 210 FEET OF THE EAST 435.06 FEET OF GOVERNMENT LOT 3, SECTION 10, TOWNSHIP 118 NORTH, RANGE 21, ACCORDING TO THE UNITED STATES GOVERNMENT SURVEY THEREOF AND SITUATE IN HENNEPIN COUNTY, MINNESOTA Mr. McCauley discussed this resolution would order the property at 4639 France Avenue South to correct the hazardous conditions and to abate the public nuisances which had been declared to be hazardous and a public nuisance within the meaning of Minnesota Statute §463.15. RESOLUTION NO. 99-78 • Councilmember Hilstrom introduced the following resolution and moved its adoption: RESOLUTION ORDERING THE CORRECTION OF HAZARDOUS CONDITIONS AND FURTHER FOR THE ABATEMENT OF PUBLIC NUISANCES, SAFETY AND HEALTH HAZARDS AND OTHER ORDINANCE AND STATUTORY VIOLATIONS WITH RESPECT TO THAT REAL ESTATE LOCATED AT 4639 FRANCE AVENUE NORTH, BROOKLYN CENTER, MINNESOTA 55429 LEGALLY DESCRIBED AS THE NORTH 110 FEET OF THE SOUTH 210 FEET OF THE EAST 435.06 FEET OF GOVERNMENT LOT 3, SECTION 10, TOWNSHIP 118 NORTH, RANGE 21, ACCORDING TO THE UNITED STATES GOVERNMENT SURVEY THEREOF AND SITUATE IN HENNEPIN COUNTY, MINNESOTA The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Lasman. Motion passed unanimously. 7k. CO -OP NORTHWEST 2ND QUARTER FUNDING REQUEST Mr. McCauley requested the second quarter dues be paid to continue the present cadet arrangement since the cadet program is seen as very positive for the Police Department. A motion by Councilmember Lasman, seconded by Councilmember Nelson to pay the second quarter dues to CO -OP Northwest. Motion passed unanimously. • 05/10/99 -9- DRAFT 71. RESOLUTION AWARDING A CONTRACT FOR DENTAL INSURANCE • FOR CITY EMPLOYEES Mr. McCauley discussed this resolution would authorize awarding a contract to purchase employee dental insurance from HealthPartners, Inc. The City's insurance agent contacted 15 insurance providers and received quotes. HealthPartners, Inc. provided the best offer. The Health Partners, Inc. plan represents a 20% increase over the premiums for the third year of the expiring contract. RESOLUTION NO. 99 -79 Councilmember Nelson introduced the following resolution and moved its adoption: RESOLUTION AWARDING A CONTRACT FOR DENTAL INSURANCE FOR CITY EMPLOYEES The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Lasman. Motion passed unanimously. 7m. RESOLUTION AUTHORIZING LABOR AGREEMENT BETWEEN THE CITY OF BROOKLYN CENTER AND LAW ENFORCEMENT LABOR SERVICES LOCAL NO. 86 (REPRESENTING POLICE SERGEANTS) Mr. McCauley discussed the City had negotiated with Law Enforcement Labor Services Local No. • 86 to provide a contract, which is similar to terms and conditions to the contract previously entered into between the City and Law Enforcement Labor Services Local No. 82 representing the patrol officers and detectives, for the sergeants who were separated from the patrol officers and detectives due to a revision of their job duties to be classified as management employees. The major change in the contract language negotiated with the police sergeants for the first contract covering them as a separate bargaining unit is an increase in compensation that is commensurate with wages paid in the Metropolitan area to sergeants. , Another change in the contract, distinguishing it from the contract with the patrol officers and detectives, is that longevity and education are not provided for in the contract. The contract reduces the number of holidays by three and increases the number of floating holidays by a corresponding number of three days, which will reduce the payment of overtime for holidays. This reduction is offset by increasing the overtime pay to double time for New Year's Day, Thanksgiving Day, and Christmas Day. RESOLUTION NO. 99 -80 Councilmember Lasman introduced the following resolution and moved its adoption: 05/10/99 -10- DRAFT • RESOLUTION AUTHORIZING LABOR AGREEMENT BETWEEN THE CITY OF BROOKLYN CENTER AND LAW ENFORCEMENT LABOR SERVICES LOCAL NO. 86 (REPRESENTING POLICE SERGEANTS) The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Hilstrom. Motion passed unanimously. 7n. CANCELLATION OF THE MAY 17,1999, WORK SESSION Mr. McCauley requested canceling the May 17, 1999, work session since the Legislature is in session at this time and it is unknown what choices the City will have in regards to the budget discussion. A motion by Councilmember Nelson, seconded by Councilmember Peppe to cancel the May 17, 1999, work session. Motion passed unanimously. 8. ADJOURNMENT A motion by Councilmember Lasman, seconded by Councilmember Hilstrom to adjourn the meeting at 7:49 p.m. Motion passed unanimously. • City Clerk Mayor • 05/10/99 -11- DRAFT • City Council _Agenda Item No. 6b 31 City of Brooklyn Center Agreat place to start. Agreat place to stay. • MEMORANDUM TO: Michael J. McCauley, City Manager FROM: Maria Rosenbaum, Deputy City Clerk DATE: May 19, 1999 SUBJECT: Licenses for Council Approval The following companies /persons have applied for City licenses as noted. Each company /person has fulfilled the requirements of the City Ordinance governing respective licenses, submitted appropriate applications, and paid proper fees. Licenses to be approved by the City Council on May 24, 1999: AMUSEMENT DEVICE - OPERATOR Scoreboard Pizza 6816 Humboldt Avenue North • AMUSEMENT DEVICE - VENDOR D.V.M. Inc. 296 North Pascal, St. Paul MECHANICAL SYSTEMS Anderson Heating and Air Conditioning, Inc. 4347 Central Avenue NE, Columbia Heights Blaine Heating, Air Conditioning & Electric, Inc. 13562 Central Avenue NE, Anoka Fore Mechanical, Inc. 3520 - 88th Avenue NE, Blaine P.R.S. Mechanical, Inc. P.O. Box 68111, Minneapolis Residential Heating and Air 1815 East 41st Street, Minneapolis RENTAL DWELLING Initial: Horace Li 5211 Xerxes Avenue North Scott French 5245 -5247 Drew Avenue North Valerie McKessuck 1316 68th Lane North Renewal: David Wagtskjold 6854 West River Road Heidi Amundsen 18924 Chestnut Lane James/Bobbie Simons 4210 Lakebreeze Avenue North Outreach Community Center 507 69th Avenue North TOBACCO RELATED PRODUCT • Humboldt Texaco 6840 Humboldt Avenue North 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer City Council Agenda Item No. 6c • MEMORANDUM TO: Michael J. McCauley, City Manager FROM: Brad Hoffman, Community Development Director SUBJECT: An Ordinance Amending Chapter 3 of the City Ordinances Regarding the Minnesota State Building Code DATE: May 17, 1999 On the May 24, 1999, City Council agenda is an ordinance amending Chapter 3 of the City Ordinances regarding the Minnesota State Building Code. This is a housekeeping type ordinance amendment that will reflect what the City adopted 1997 UBC shows regarding permit fee refunds. It is recommended that the City Council, following a public hearing, adopt the ordinance amendment reflecting permit refund fees. i • I CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the 14th day of June, 1999, at 7:00 • p.m. or as soon thereafter as the matter may be heard at the City Hall, 6301 Shingle Creek Parkway, to consider an amendment to Chapter 3 of the Brooklyn Center Code of Ordinances regarding the Minnesota State Building Code. Auxiliary aids for persons with disabilities are available upon request at least 96 hours in advance. Please contact the City lerk at 569 -3300 to make arrangements. tY ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 3 OF THE CITY ORDINANCES REGARDING THE MINNESOTA STATE BUILDING CODE THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Section 1. Section 3 -101 of the City Ordinances of the City of Brooklyn Center is hereby amended in the following manner: Section 3 -103 Permits and Inspections G. Permit Fees • 6. Fee Refunds. There shall be no refund of any permit fee collected in accordance with this chapter when the fee so collected is Fiffy one hundred dollars ($30) 100 or less. For permits which are canceled after issuance, where no authorized work has been done, a refund of fifty dgh percent (- 9 80 o of the permit fees collected in excess of W 10 may be granted; in no case shall the fees retained exceed $100. If any work authorized by the permit has been started, the amount of fees retained, over and above the $100 maximum, shall be determined by the Building Official commensurate with the percentage of work completed. Plan checking fees are not refundable. Section 2. This ordinance amendment shall become effective after adoption and upon thirty days following its legal publication. Adopted this day of '1999 Mayor ATTEST: City Clerk • Date of Publication Effective Date (Strikeouts indicate matter to be deleted, underline indicates new matter.) City Council Agenda Item No. 6d • adoption: Member introduced the following resolution and moved its RESOLUTION NO. RESOLUTION DECLARING EARLE BROWN DAYS AS A CIVIC EVENT FROM JUNE 24 THROUGH JUNE 27. 1999 WHEREAS, the purpose of Earle Brown Days is to promote the City of Brooklyn Center, its people, and amenities; and WHEREAS, residents, the city community civic groups, and businesses participate in the annual civic celebration to demonstrate the vitality of the City of Brooklyn Center; and WHEREAS, in order for Earle Brown Days, Inc. to schedule certain events requiring City- issued administrative land use permits, it is necessary for Earle Brown Days to be declared a civic event. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that Earle Brown Days are declared a civic event from June 24, 1999 through June 27, 1999. • Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • • City Council Agenda Item No. 6e • its adoption: Member introduced the following resolution and moved RESOLUTION NO. RESOLUTION EXTENDING CONTRACT FOR TELEPHONE SYSTEM RELATED TO CONSTRUCTION OF NEW POLICE STATION 1998 -09 WHEREAS, the City Council established Improvement Projects for Construction of a new Police Station 1998 -09; and WHEREAS, by Resolution 98 -100, bids were received and opened on May 20, 1998 for a New Telephone system for City Hall and Other Locations; and WHEREAS, Cady Communications was awarded the bid for the new Telephone System, and installed and completed that system in 1998 at City Hall, including the existing Police Department at City Hall; and WHEREAS, portions of that recently installed system will be moved to the new Police Building upon its completion, and additional equipment is required to provide for the increased number of individual desks, offices, and counters in the new Police building; and • WHEREAS, Cady Communications, at the request of City Staff, has submitted a list of items for the New Police Building as an extension of their contract awarded for the New Telephone System which includes pricing for items equal or less than that provided for under the new Telephone System bid, including a discount for certain items to be installed by June 30, 1999. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the City Manager is hereby authorized to sign the purchase agreement outlining the Mitel SX -200 Telephone System components to be installed at the New Police Station 1998 -09. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 05/17/99 19:52 CADY COMMUNICATIONS 4 512 569 3494 NO.415 1?02 PURCHASEA Y D AGREEMENT North Harbor lane fto Page 1 May 17, 1 c 99 TTdolsone 612-553-1001 Facsimslr. 612-551-6268 Equipment to be installed at: CITY OF BROOKLYN CENTER /POLICE DEPARTMENT Brooklyn Center, MN 5,5430 569-3333 MITEL SX -200 ,EL TELEPHONE SYSTEM? 1 Mitel SX200 EL Package. Includes: cabinet, main control card III EL, Stratum 3 clock, bay control card, bay power supply, 2 BNIC cards, 1 BONS card, Control Dual FIM Carrier II, 110 volt power supply and 33.6 vernal modem 1 Multi -mode fiber- optic cable with th ST co nnectors 1 Peripheral node. Includes: Cabinet, bay control card II, 110 volt bay power supply, peripheral FIM, carrier 11, (1) FRA. 1 SX -200 ISDN N ode Release 5. Includes PC Light 32 MB, ISDN Software, dual link PRA card (I link activated), application fiber controller with FIM. 1 Release 2.0 LIGHTWARE 17 software. 4MB Flash Memory card with remote software download system option. upports Superset 4000 series — 48 port P 1 120 port softwar, option. Incremental License • 1 216 Po rt softwar -. option. tion. Incremental License 1 ACD Agents 1 -5 1 LS /GS trunk car, 1(6 circuit) 2 T -I trunk card. ?rovides up to 24 standard, direct inward dial or E&M digital flunks 6* DN1C card. 12 position multibutton digital telephone card 3 Music on Hold Paging Unit. Provides one port for music input and/or one /paging output 1 PKM 30 button Superset add -on unit. Provides 30 buttons for telephone status, speed dialing and feature access 32 Superset 401+ digital single line telephone with transfer button, message waiting light and hold button 14 Superset 410 digital feature speakerphone with hold button, message waiting light and 8 feature buttons 8 Superset 420 digital feature speakerphone with interactive display, 3 interactive feature buttons, hold button, Superkey functions and 12 lighted programmable buttons 3 Superset 430 digital feature speakerphone with interactive display, 6 interactive feature buttons, hold button, Superke) functions and 12 lighted programmable buttons 1 Electronic telepl; one speaker amplifier with horn and 100' cable run for property room. 1 19 Inch Wide Fr:e Standing Rack 1 (2) 19 Inch Cent6 Mount Shelves I WYSE VT -100 4erminal for maintenance ACD and sy administration • 2 Adtran TSU 120's 2 Networking change per site for telephone or voice mail systems 109 Acrivatc system jacks 1 Installation of (1) Valcom. V -2000 and (5) VP -2024 for Valcom desktop paging speakers. 1 Valcom V -2001 paging adapter for second overhead paging zone. 05/17/99 19:53 CADY COMMUNICATIONS 4 612 569 3494 NO.415 D03 PURCHASE 1 z r D Y A.GREEME�T 3200 North H 3200 North Nnrbur Lath Page 2 May 17, 1999 Pl ymout h, elis5 lwl Faafmlla• 61'1- b31 -fi2f►4 Equipment to be install id at: CITY OF BROOKLYN CENTER /POLICE DEPARTMENT Brooklyn Center, MN 5,5430 569-3333 MITER. SX- -200 EL TELEPHONE SYSTEM 2 Valcom V -2024 power supply for each V -2001 overhead paging zone. OPTION l: SDT W' down based Call Accounting Software —Call View for 1 -100 extensions (1) Call afe Buffer —256K for SMDR records, (1) Dataset 1103 for Standalone Asynch connecti n for SMDR download,. (1) 100' 4 pair, plenum, wire and jack connection to customei provided PC, Add Cash- - $4,519.34 * * * (1) DNIC ($1,067.01 includes tax) may be deducted from this installation if an additional DNIC is available to move from PBX at City Hall. The above configuration assumes the availability of (1) ONS card from the PBX at City I•)W1. Call Accounting SoLware requires customer provided PC with the following minimum requirements (PC does NOT have to be dcdicated): Pentium 233MI-Iz, 32 MB RAM, 2 Gig HD, 3.5" floppy, internal CD- ROM, monitor, mouse and Windows 95. NOTEA: Installation of above listed equipment does not include any interface at this time to Police Radio system and/or 911 service. Specifications to be determined. NOTE B: Pricing iK,r additions and deletions of the following phones (includes tax): Superset 401 + $110.49 Superset 410 $201.06 Superset 420 $287.03 Superset 430 $430.55 TOTAL INVE (if installed by June 30,1999): $59,689.59 plus tag of $3,029.33. SUBJECT TO CREDIT APPROVAL BY CADY COMMUNICATIONS, INC. (HEREINAFTER THE `COMPANY') AND ALL OF THE TERMS AND CONDITIONS SET FORTH 0 V THE REVERSE SIOE OF THIS DOCUMENT, THE CUSTOMER AGREES TO PURCHASE THE ABOVE EQUIPMENT FROM THE COM?ANY AT THE PRICES AND ON THE TERMS SET FORTH HEREIN. I understand the "Full Service Support Agreement" and its benefits. I hereby Accept Reject the program. Customer agrees at their own cost, to provide a dedicated electrical outlet and, if necessary, a company -epeci ied AC line conditioner. This proposal may be withdrawn by Cady Communications, Inc. if not accepted within 30 days. (sas)(116(police -P) • CADY COMMUNICATIONS, INC. Accepted (Firm Name) Customer Signature and Title Date Q Sig_ - 6arure and Title F�J /17/77 1C ;D4 %.HLT W1'11'0.JN1kH1lUNy -+ Ole 007 J474 Nu. 400 VCJt Brooklyn Center Police Department System Itemization Individual Extended Individual Extended Item Description Price Qty. Price Price w/Tax Price w/Tax SX200 EL Cabinet, Power Supply, CPU, RMAT $5,195.70 1 $5,195.70 $5,533.42 $5,533.42 Peripheral node backplane, (:DFC, PS $2,824.98 1 $2,824.98 $3,008.60 $3,008.60 Multi -mode fiber optic cable with ST connectors $35.55 1 $35.55 $37.86 $37.86 ISDN Node with dual link PR card $5,789.10 1 $5,789.10 $6,165.39 $6,165.39 Lightware 17 software to 48 l.orts $2,065.50 1 $2,065.50 $2,199.76 $2,199.76 120 Port software option $825.60 1 $825.60 $879.26 $879.26 216 Port software option $2,451.56 1 $2,451.56 $2,610.91 $2,610.91 ACD Agents 1 -5 $972.26 1 $972.26 $1,035.46 $1,035.46 LS /GS trunk card $1,258.78 1 $1,258,78 $1,340.60 $1,340.60 T -1 trunk card $951.80 2 $1,903.60 $1,013.67 $2,027.33 DSU /CSU $2,522.63 2 $5,045.26 $2,686.60 $5,373.20 DNIC Card $951.80 6 $5,710.80 $1,013.67 $6,082.00 MOH and Paging Unit. $210.77 3 $632.30 $224.47 $673.40 Superset 401+ $103.75 32 $3,320.00 $110.49 $3,535.80 Superset 410 $188.79 14 $2,643.06 $201.06 $2,814.86 Superset 420 $269.51 8 $2,156.08 $287.03 $2,296.23 Superset 430 $404.27 3 $1,212.81 $430.55 $1,291.64 PKM 48 $335.00 1 $335.00 $356.78 $356.78 19 Inch Free Standing Rack $558.00 1 $558.00 $594.27 $594.27 19 Inch Center Mount Shelf ( ncluded above) $0.00 2 $0.00 $0.00 $0.00 MITEL VT -100 $526.13 1 $526.13 $560.33 $560.33 M2W► $196.00 1 $196.00 $208.74 $208.74 V2024 $328.65 2 $657.30 $350.01 $700.02 V2001 $289.80 1 $289.80 $308.64 $308.64 Equipment Total $46,605.16 $49,634.50 Installation Labor $13,084.43 $13,084.43 Grand Total $59,689.59 Grand Total w/Tax $62,718.93 City Council Agenda Item No. 6f S MEMORANDUM DATE: May 19, 1999 TO: Michael J. McCauley, City Manager FROM: Joyce Gulseth, Public Works Administrative Aide SUBJECT: Resolution Declaring a Public Nuisance and Ordering the Removal of Diseased Trees The attached resolution represents the official Council action required to expedite removal of the trees most recently marked by the City tree inspector, in accordance with approved procedures. It is anticipated that this resolution will be submitted for council consideration each meeting during the summer and fall as new trees are marked. Member introduced the following resolution and moved its adoption: • RESOLUTION NO. I� RESOLUTION DECLARING A PUBLIC NUISANCE AND ORDERING THE REMOVAL OF DISEASED TREES WHEREAS, a Notice to Abate Nuisance and Diseased Tree Removal Agreement has been issued to the owners of certain properties in the City of Brooklyn Center giving the owners twenty 0 days to remove diseased trees on the owners property; tY ( ) Y and WHEREAS, the City can expedite the removal of these diseased trees by declaring them a public nuisance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: � 1. The diseased trees at the following addresses are hereby declared to be a public nuisance: -- --- - - - - -- --------- - - - - -- - - - -- - - - - - - -- TREE - - - - --- - - - - -- -- - - - - -- -------- -- - - -- - - - - -- -- P OWNER PROPERTY ADDRESS NUMBER S CURTIS & RITA WARD 6131 EMERSON AVE N 1 WALTER & JANELLE COLLIER 2319 BROOKVIEW DR 2 CITY OF BROOKLYN CENTER 5300 CAMDEN AVE N 3, 4, 5 DAVID & DONNA JORGENSEN 3707 COMMODORE DR 6 DOUGLAS & MARIE SCHMICK 6713 DREW AVE N 7 VIRGINIA COLEMAN 5305 67TH AVE N 8 EDA OF BROOKLYN CENTER 69TH & JUNE AVE N 9, 10, 11, 12 KIRK & BARBARA NELSON 6206 BROOKLYN BLVD 13, 14, 15 WILLIAM & PEGGY TREBSECH 3824 61ST AVE N 16 MICHELLE KLEIN 5737 HALIFAX AVE N 17 I 2. After twenty (20) days from the date of the notice, the property owner(s) will receive a second written notice providing five (5) business days in which to contest the determination of the City Council by requesting, in writing, a hearing. Said request shall be filed with the City Clerk. 3. After five (5) days, if the property owner fails to request a hearing, the tree(s) shall be removed by the City. All removal costs, including legal, financing, and administrative charges, shall be specially assessed against the • property. RESOLUTION NO. • Date Mayor ATTEST: City Clerk The.motion for the adoption of the foregoing resolution was duly seconded b member P g g Y Y and upon vote being taken thereon the following P g g voted in favor thereof: I and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • City Council Agenda Item No. 6g . MEMORANDUM DATE: May 20, 1999 TO: Michael J. McCauley, City Manager FROM: Dave Peterson, Public Works Superintendent -Lt SUBJECT: Resolution Authorizing the Purchase of Tandem Dump Truck Accessories The 1999 Central Garage capital outlay budget included $115,000 to replace unit #86, a tandem dump truck. On August 10, 1998 the City Council authorized the early order and purchase of a replacement dump truck, due to a twelve month industry wide delay on truck cab and chassis delivery, due to a transmission delivery backlog. The truck is now ready for delivery to Brooklyn Center, and needs to be outfitted with dump box, hydraulics, plows, sander, lights, etc. These accessories can be purchased and installed through the Minnesota State Cooperative Purchasing Venture from J -Craft. We have received quotations totaling $35,011.70. When added to the purchase price of the truck body, $75,822.68, this makes the total replacement cost $110,834.38, which is less than the amount budgeted. • • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING THE PURCHASE OF TANDEM DUMP TRUCK ACCESSORIES WHEREAS, $115,000 was included in the 1999 Central Garage capital outlay budget to replace unit #86, a tandem dump truck; and WHEREAS, the City Council by resolution No. 98 -136 authorized the purchase of the cab and chassis through the 1999 Minnesota State Cooperative Purchasing Venture for $75,822.68; and WHEREAS, it is possible for the City of Brooklyn Center to participate in the 1999 Minnesota State Cooperative Purchasing Venture for the purchase and installation of accessories, said contract awarded to J -Craft ; and WHEREAS, the following quotes have been obtained from J -Craft for accessories, resulting in a total cost for replacement of unit #86 of $110,834.38: Accessories package including box, hydraulics, $21,255.00 Lighting package, strobe; and • Options package including tarp, fenders, spill shield, $11,959.00 Underblade and wing plows, sander and spinner Sales tax $ 1.797.70 Total $35,011.70 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that the urchase of accessories from J -Craft for tandem dump truck #86 under the P p Minnesota State Cooperative Bidding Venture in the amount of $35,011.70 is hereby approved. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: • and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. 6b • MEMORANDUM DATE: May 19, 1999 TO: Michael J. McCauley, City Manager FROM: Diane Spector, Director of Public Works SUBJECT: Resolution Accepting Work and Authorizing Final Payment, Improvement Project No. 1998 -25, Replacement of Signal Lamps with LEDs The 1998 Municipal State Aid Fund budget included $18,000 to begin a program of replacing certain traffic signal lamps with LED lamps for more efficient energy use. The City Council authorized utilizing NSP Local Government Energy Conservation Program funds to expand this project to encompass all the signals for which the City has relamping responsibility. These NSP funds are in the form of a no- interest loan, with repayment made from energy savings, and a one- time bounty based on actual energy savings. On this expanded project, the NSP loan totaled $56,907 while the bounty was $5,493. LEDs were purchased off the City of St. Paul's cooperative purchasing contract, and were installed by Collisys. A very favorable installation price from Collisys allowed us to purchase • additional LEDs. In addition, the City of Maple Grove purchased some of our used lamps for $1,239.60. This revenue was used to purchase a supply of replacement LED lamps. While the very significant energy savings which will accrue to the City is an important result of this project, equally important is the extended bulb life. This means City employees will need to replace signal bulbs much less frequently, and thus will be less exposed to working in traffic. This is a special concern on TH 252, where we have replaced both reds and greens as well as pedestrian indicators. The final cost of the project is $82,528.48, with the City's share $18,888.88. This is slightly more than the $18,000 budgeted due to staff engineering and administrative costs, which were greater than expected. An example of energy savings resulting from this project: The City is responsible for electric costs for both signals and street lights at TH 252 and 66th Avenue. In March, 1998 the kWh per day at this location was 94.4; in March, 1999, it was 25.3 In March, 1998 the monthly electric bill was $163.47; in March, 1999 it was $51.73. • 9 9 CITY OF BROOKLYN CENTER SUMMARY OF TRAFFIC SIGNAL OPERATIONS AND MAINTENANCE RESPONSIBILITIES 1;YtCCOIIITX ;IGN4 4.2 l tqw. CLEANING COOPERATIVE & STREET PAY AGREEMENT LOCATION OWNER CONTROLLER HARDWARE RELAMPING PAINTING LIGHTS POWER NUMBERS Th 100- INDIANA AVENUE . S S S S/X S/X M X 55902,1143R 100- FRANCE AVENUE S S S M M M M 59878 100- FLASHER N OF RR BRIDGE S S S S S - M 1817 100- CR 10 E RAMP -57TH AVE S S S S/R S/R M M 56828,799R 100- CR 10 W RAMP -57TH AVE S S S S/R S/R M M 56828,799R CR 152- 49TH AVENUE C C C C C M M PW- 40 -02 -80 152- 100 NORTH RAMP S S S S S M S 152- 55TH AVENUE C C C C C M M PW- 40 -02 -80 I52- CR 10 (BASS LAKE ROAD) C C C C C. M M PW- 40 -02 -80 152- 63RD AVENUE C C C C C M M PW- 40 -02 -80 152- 65TH AVENUE C C C C C M M 152- 94 SOUTH RAMP S S S S/R S/R M M 58929 152- 94 NORTH RAMP S S S S/R S/R M M 58929 152- CR 130 - 69TH AVENUE C C C C C M M PW- 40 -02 -80 152- 71 ST AVENUE/NOBLE AVE C C C C C M M PW- 40 -02 -80 TH 252- 66TH AVENUE S S S M M 63390 252- 70TH AVENUE S S S M M 63390 252- 73RD AVENUE S S S IT M* M* M* 60197M • SEE 11/24/80 AGREEMENT WITH BP FOR INSTALLATION & MAINTENANCE CR 10 - XERXES AVENUE C C C C C M M 80052 10- NORTHWAY DRIVE C C C C C M M PW- 02 -02 -75 10- SHINGLE CREEK PARKWAY C C C C C M M PW- 17 -02 -71 CR 57 - LOGAN AVENUE C C C C C M M PW- 02 -02 -75 B C SCP- BROOKDALE SQUARE M C/R C/R M M M M PW- 40 -02 -80 SCP- SUMMIT M C/R C/R M M M M 59928M,61263M PW- 40 -02 -80 SCP- JOHN MARTIN M C/R C/R M M M M 59928M,61263M PW- 40 -02 -80 SCP- 94 SOUTH RAMP S S S M M M M 59928M SCP- 94 NORTH RAMP S S S M M M M 59928M,61263 SCP- FREEWAY BLVD /65TH M C/R C/R M M M M 59928M,61263M P W- 40 -02 -80 - HUMBOLDT AVE - FREEWAY B /65TH M C/R C/R M M M M 60197M,PW -" DUPONT AVE -65TH AVE M C/R C/R M M M M PW- 40 -02 -80 -69TH & FRANCE AVENUES M C/R C IVI M NSP M MAINTENANCE RESPONSIBILITIES CODE: S = STATE OF MINNESOTA DOT S/R = WORK DONE BY STATE, REIMBURSED BY B C C = HENNEPIN COUNTY S/X = WORK DONE BY STATE, REIMBURSED BY ROBBINSDALE M = CITY OF BROOKLYN CENTER C/R = WORK DONE BY HENNEPIN COUNTY, REIMBURSED BY B C 16 CITY OF ROBBINSDALE M* - B C, 50% REIMBURSEMENT FROM B P (BILLED ANNUALLY) I E: Shading indicates Led Lamps - Red or Green Ball/Arrow/Ped. r..:F:GARAGE \TRAFSIG • its adoption: Member introduced the following resolution and moved RESOLUTION NO. RESOLUTION ACCEPTING WORK AND AUTHORIZING FINAL PAYMENT, IMPROVEMENT PROJECT NO. 1998-25, REPLACEMENT OF SIGNAL LAMPS WITH LEDS WHEREAS, on May 11, 1998 by Resolution No. 98 -85 the City Council established Improvement Project No. 1998 -25, Replacement of Signal Lamps With LEDs; and WHEREAS, by that resolution the Council authorized City participation in the NSP Local Government Energy Conservation Program to partially finance said improvement; and WHEREAS, the City Council authorized execution of a cooperative purchasing agreement with the City of St. Paul, so that the LED lamps could be purchased through its competitively -bid vendor; and WHEREAS, the City of Maple Grove purchased some of the City's used lamps. • NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that the work under said project is accepted and approved according to the following schedule: COSTS As Estimated As Final Materials $51,650 $67,399.17 Labor 25,000 10,672.77 Professional Services 3,500 3,473.96 Staff Eng, Admin, Legal 982.58 TOTAL $80,150 $82,528.48 REVENUES U NSP Energy Conservation $62,400 $62,400.00 Program MSA -Local 17,750 18,888.88 City of Maple Grove 1.239.60 • TOTAL $80,150 $82,528.48 • Resolution No. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • City Council Agenda Item No. 6i 7 • • MEMORANDUM DATE: May 20, 1999 TO: Michael McCauley, City Manager FROM: Scott Brink, City Engineer !" SUBJECT: Resolution Approving Change Order Numbers 1, 2, and 3, Improvement Project No. 1997 -10, Contract 1998 -B, SCADA and INTRAC Replacement Systems On March 23, 1998, the City Council awarded a contract in the amount of $408,700.00 to Automatic Systems Company for the SCADA and INTRAC Replacement System. At this time, the project is 98 per cent complete and is expected to be finaled within the next few weeks. At this time, approval of three (3) Change Orders is needed to prepare processing for final payment. The 3 change orders were necessary and justified in order to allow for a timely completion and continued operation of the City's water distribution, storage, and lift station services without critical delays while conversion to the new system took place. The change orders can be summarized as follows: 1. - Upgrade of the computer system to the latest 400Mhz machines $2200.00 - Substitute an Allen Bradley SLC 5/04 in CP300 for the Allen Bradley $1500.00 PLC 5/30 specified. (DEDUCT) Total Change Order No. 1 $700.00 2. -Add one (1) Specter Model WIN911 Alarm Dialer Software with remote $8,585.00 phone modem installed and configured on the SCADA system to monitor and call out approximately 200 alarm points within the system - Furnish and Install a low temperature thermostat in the new Hydraulic $446.00 Panel at Elevated Tank No. 3, and wire into the RTU /SCADA /Dialer system as required. Total Change Order No. 2 $9031.00 3. - Delete installation of the RTU and commissioning of the RTU for $1000.00 Well No. 2 from the Contract. This work will be completed in the future (DEDUCT) upon completion of the West Fire Station and facilities Total Change Order No. 3 $1000.00 (DEDUCT) Total - Change Orders 1,2, and 3 $8731.00 A contingency in the amount of $10,000 had been provided for in the original projected project costs. It is recommended that the City Council approve the attached resolution authorizing approval of Change Order Nos. 1,2, and 3. • Member introduced the following resolution and moved its adoption: RESOLUTION NO. - RESOLUTION APPROVING CHANGE ORDER NUMBERS 1, 2, and 3, IMPROVEMENT PROJECT NO. 1997-10,1998-B, SCADA AND INTRAC REPLACEMENT SYSTEMS WHEREAS, a contract in the amount of $408,700.00 was awarded to Automatic Systems Company of St. Paul, Minnesota on March 23, 1998 for completion of Improvement Project No. 1997 -10, Contract 1998 -B; and WHEREAS, in order to provide for a required and timely completion of said improvement, it has been deemed necessary to revise the Contract costs to include the following work items as follows: - Upgrade of the computer system to the latest 400Mhz machines $2200.00 - Substitute an Allen Bradley SLC 5/04 in CP300 for the Allen Bradley $1500.00 PLC 5/30 specified. (DEDUCT) Total Change Order No. 1 $700.00 -Add one (1) Specter Model WIN911 Alarm Dialer Software with remote $8,585.00 phone modem installed and configured on the SCADA system to monitor and call out approximately 200 alarm points within the system - Furnish and Install a low temperature thermostat in the new Hydraulic $446.00 Panel at Elevated Tank No. 3, and wire into the RTU /SCADA /Dialer system as required. Total Change Order No. 2 $9031.00 - Delete installation of the RTU and commissioning of the RTU for $1000.00 Well No. 2 from the Contract. This work will be completed in the future (DEDUCT) upon completion of the West Fire Station and facilities Total Change Order No. 3 $1000.00 (DEDUCT) Total - Change Orders 1,2, and 3 $8731.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. Change Order Nos. 1, 2, and 3 are hereby approved. 2. The project costs for Project No. 1997 -10, Contract 1998 -B shall be tabulated as follows: Contract $345,000 Generator $63,700 Engineering $55,000 Admin/Contingency $10,000 Total $473,700.00 RESOLUTION NO. • Revenues Water Utility $273,700 Sanitary Sewer Utility $200,000 Total $473,700.00 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • City Council Agenda Item No. 7a • MEMO To: Michael J. McCauley, City Manager From: Ronald A. Warren, Planning and Zoning Specialist / Subject: City Council Consideration Item - Planning Commission Application No. 99005 Date: May 19, 1999 On the May 24, 1999 City Council Agenda is Planning Commission Application No. 99005 submitted by Ryan Companies US, Inc. requesting Site and Building Plan approval for a 203,040 sq. ft. furniture distribution center as the first part of the redevelopment of the old Joslyn Pole Yard site (4837 France Avenue North). Attached for your review are copies of the Planning Commission Information Sheet for Planning Commission Application No. 99005 and also an area map showing the location of the property under consideration, various site and building plans for the proposed development, the Planning Commission minutes relating to the Commission's consideration of this matter and other supporting documents. This matter was considered by the Planning Commission at their May 13, 1999 meeting and was recommended for approval. It is recommended that the City Council, following consideration of this matter, approve the application subject to the conditions recommended by the Planning Commission. • Application Filed On 4 -29 -99 City Council Action Should Be Taken By 6 -28 -99 (60 Days) Planning Commission Information Sheet Application No. 99005 Applicant: Ryan Companies US, Inc. Location: Westerly Portion of Joslyn Pole Yard (4837 France Avenue North) Request: Site and Building Plan Approval The applicant Ryan Companies US, Inc. on behalf of Twin Lakes Business Park, LLC (Paul Hyde) is seeking site and building plan approval to begin the redevelopment of the old Joslyn Pole Yard currently addressed as 4837 France Avenue North. The property in question is zoned I -2 (General Industry) and the Joslyn site is bounded on the north by the Soo Line Railroad with various open space and industrially zoned property on the opposite side of the railroad tracks; on the east by France Avenue; on the west by Twin Lake; and on the south by the Dale Tile Company, an off site parking lot, the former Davies Water Company and R-4 zoned property containing an apartment building, vacant land and some single family homes. The area proposed to be redeveloped is one of potentially three phases and is located on the westerly part of the site (see attached location map). . The applicant proposes in this phase of the redevelopment to construct a 203,040 sq. ft. furniture distribution center on a 12.24 acre portion of the property. This furniture distribution center is considered a permitted use in the I -2 zone under the category of wholesale trade activities. The Joslyn Pole Yard property, as the Commission is well aware, is listed as a Federal "Superfund Site" and has been undergoing a clean up of the property to an industrial standard under a supervised agreement with the Minnesota Pollution Control Agency (MPCA). The clean up has proceeded to the point where Real Estate Recycling (now Twin Lakes Business Park, LLC) has reached agreement to acquire the site as well as adjoining property (Davies Water Company and the off site parking lot for the Highway 100 France Avenue Racquet and Swim Club) and hopes to redevelop the property. All of this property will eventually be incorporated into their redevelopment proposal in various phases. The City has established a Soils Tax Increment Financing District (TIF) to assist in the redevelopment of this property. A soils district is one in which TIF monies are primarily used to acquire property and to pay the cost of remedial action necessary for the correction of contaminated property. A development agreement has been approved to proceed with the three phase redevelopment which could lead ultimately to the development of 400,000 to 500,000 sq. ft. of new construction which could also generate up to 600 full time jobs. • 5 -13 -99 Page 1 • The City has worked with the developer with respect to conceptual plans for the development and through the TIF process. An open house inviting neighboring property owners and residents in the area to see preliminary plans and to answer questions relating to the development was held on February 18, 1999. It was attended by the applicant and city staff members. Although the site and building plan process does not require a public hearing, we have sent informational notices of the Planning Commission's consideration to all those invited to the open house. ACCESS/PARKING Access to the site is to be provided from Azelia Avenue. The Minnesota Department of Transportation (MN/DOT) is preparing for an upgrading of T H 100 from Golden Valley to Brooklyn Center in various phases over a five year period. Part of that improvement will be the development of an interchange at France Avenue and the raising of the Soo Line Railroad bridge over T H 100. This will cause a need to redo access in the area. France Avenue, in all likelihood, will no longer be a through route because of grade problems at the Soo Line crossing. Access through the area is being looked at by extending Azelia and tying it into 50th Avenue at France Avenue. Details of this have not yet been worked out. The applicant is not planning to replat the property at this time but will be in the future in order to create the three building sites anticipated. Currently Azelia Avenue ends at the Joslyn south property line. Extension of the Azelia Avenue right of way would normally be accomplished through the platting process. However, for access to be gained to the proposed site, the City will need, through an easement • agreement, the description of an extension of Azelia Avenue. The access created in this site plan is in anticipation of an Azelia Avenue continuation, however, only a turn around and access to the distribution center will be provided at this time. It is recommended that the easement agreement for an extension of Azelia be sufficient enough to comprehend the street extension and also sufficient enough area for a cul -de -sac to be installed if, for some reason, the roadway plan should change or subsequent redevelopment phases not proceed. Said easement should be subject to approval of the City Engineer for the appropriate area and subject to the City Attorney's approval as to form and content. Access to the actual distribution center from the potential Azelia extension would be to the southeast portion of the site leading to a 100 car parking lot and also two loading dock areas, one on the south side of the building and the other on the east side of the building. The office /customer service area is at the southeast corner of the building. Parking for this facility is based on a combination of the office (one space for every 200 sq. ft. of gross floor area) and the industrial (one space for every 800 sq. ft. of gross floor area) parking formulas. The 8,800 sq. ft. office space requires 44 parking spaces while the 194,240 sq. ft. of warehouse /industrial space requires 243 parking spaces for a total requirement of 287 parking spaces. The applicant indicates there will be a maximum of 80 employees on the site at any one time. Their plan calls for proof of parking of 181 spaces to be located around the north, west and south sides of the building. These spaces appear as dotted in on the site plan. The 181 proof of • 5 -13 -99 Page 2 • parking spaces and the 100 proposed to actually be installed total 281 parking spaces which is six short of that required to meet the minimum. The additional spaces certainly can be provided by expanding the proof of parking areas. A proof of parking agreement will need to be executed between the applicant and the City noting a requirement of 287 spaces and proof of parking for 187 spaces. The site plan should be modified to reflect the six additional proof of parking spaces also. B -612 curb and gutter is required around all driving and parking areas and is noted on the plan. The loading dock areas are accessed through the parking lot. On the east wall of the distribution center there will be 29 loading docks, three at drive in level and 26 at dock height. The drive in and dock height doors are separated by a retaining wall. On the south side of the building the plan calls for nine dock height doors with a potential for three more. This area is separated from the parking area by a retaining wall. Another access feature of the site plan is a "fire access road" around the north and west sides of the building creating a circular drive around the building. This road will have a class five base with top soil and grass over the top. It will provide for the ability of the fire department to get equipment around all sides of the building. It will be marked and served by surmountable curb at the north and south sides of the site. This is similar to a fire access road provided by Jerry Steffens at his Sunlite Properties building in the industrial park. The Fire Chief has reviewed this concept and is okay with it. • QRADING/DRAINAGE/UTILITIES The applicant has provided a grading plan, a storm `water and erosion control plan, and a utilities plan which are being reviewed by the City Engineer. The plans show the 100 year flood elevation for Twin Lake which is 855.9 ft. The 100 year flood elevation serves as the westerly boundary of this development proposal. Further to the west is flood plain and wetlands that will not be disturbed with this particular development. The applicant proposes to do regrading on the site which is now fenced in and contains a large mound or berm along the west and a portion of the south side of the site. The MPCA has, or is reviewing, the applicant's plans and they will need to work around containment areas and monitoring wells on the site which will need to continue in order to monitor and treat ground water on the site. Drainage on the site from the paved areas will be handled by storm sewer which will collect water in the south loading area and parking lot as well as the easterly parking lot and convey water via storm sewer to a large sediment pond to be located to the north of the building. This ponding area will flow out to the lower level to the west. Another feature of the grading and storm water plans is a drainage swale to be located along the south side of the building in a landscaped area between the south parking lot/loading area and the south property line. This drainage swale will serve to convey water drained from the easterly portion of the site which is subject to future development through a pipe under the access drive to the site and into the drainage swale then westerly to the flood plain . 5 -13 -99 Page 3 and wetland area. The roof and the westerly portion of the site will drain to a catch basin and storm sewer which also leads to the westerly flood plain and wetland area. Water is provided to the site from two locations, one along the south property line in an easement running from Azelia Avenue, the other in an easement area which will be located under the extension of Azelia and under the driveway serving the site. The water line will loop around the entire building and will be connected to the building along the south side. Sanitary sewer will be provided also under the access drive from the extended Azelia Avenue and will tie into the building also along the south side. The portion of the site which is being developed is 12 plus acres and is subject to Shingle Creek Watershed Management review and approval. An application for Watershed consideration has been submitted and should be scheduled for the Watershed's May 13, 1999, meeting. Any approval of the site and building plans for this project should be contingent on the approval and compliance with Watershed District requirements. LANDSCAPING /SCREENING The applicant has submitted a landscape plan in response to the landscape point system used to evaluate such plans. There is a slight discrepancy between the information provided on the site plan in terms of the size of the proposed site which indicates 12.24 acres and the landscape plan which indicates 11.8 acres. The applicant's landscape plan would require 750 landscape points based on the formula used for landscaping in an industrial area. Their plan calls for providing 750 points by providing 37 shade trees, 50 coniferous trees, 27 decorative trees and 80 shrubs. The landscaping is spread around the site with perhaps the most concentration along the southerly green strip/buffer area where this property abuts with multiple family residential zoned property to the south. There is, also, an abundance of trees both shade and decorative in the wetlands /flood plain area as well as along neighboring property south of the site. The new shade trees proposed to be planted on the site include six Northwood Maple, six Greencolumn Maple, six Greenspire Linden and 19 Patmore Ash. Eight of the Patmore Ash will be planted along the westerly side of the building with three located north of the building and the remainder on island planting areas in the parking lot located at the southeast side of the building. The six Greencolumn Maple are to be planted immediately adjacent to the building on the north side. The six Greenspire Linden will be planted in the green strip along the south portion of the property. The Northwood Maple will be planted between the receiving dock and parking lot on the south side of the building and in the green strip to the east of the loading dock/parking lot area. The proposed coniferous trees include Austrian Pine and Black Hills Spruce. The Austrian Pine serve primarily as a part of the screening plan along the south side of the site with ten Black Bills Spruce being planted in this area. Black Hills Spruce are also provided in the green area to the east of the loading and shipping dock and to the northeast of the building. • 5 -13 -99 Page 4 • Ornamental trees include Amur Maple, Japanese Tree Lilac and Adams Crabapple. These are found also in the green strip to the east of the building and in the parking lot islands to the south of the building and in a clump of five at the southwest corner of the building. Shrubs such as Black Chokeberry, Mohican Viburnum, Goldflame Spirea and Sea Green Juniper are found as foundation plantings at the southeast corner of the building. Perhaps one area that needs detailed review is the screening plan provided by the applicant to screen the parking and loading docks from the residential area to the south. A green strip/buffer area/drainage swale is provided in a 70 to 80 ft. wide area. They propose to provide a berm with coniferous trees that will provide an approximate 10 ft. screening height at planting time. As indicated previously, the types of plantings that are proposed are coniferous trees made up of Austrian Pine and Black Hills Spruce. These plantings would be staggered with the Black Hills Spruce closer to the south property line on the south side of the drainage swale and the Austrian Pine on a berm on the north side of the swale. The applicant on Sheet C -5 has provided a cross section profile showing the screening plan as it relates to an existing home further to the south. It should be noted that immediately'to the south of the loading facility, the applicant's own two lots that are on the east and west side of Lakeview Avenue. Also immediately to the south of the Joslyn property is vacant property on the east side ' o ' f Twin Lake Avenue. These areas are heavily wooded and do provide existing vegetation hat help to screen the facility from the residential to the south. The parking lot and loading areas are screened from the apartment building lying westerly of Azelia Avenue also by the proposed berm and coniferous tree • plantings. This entire screening area is a sensitive area and we would recommend the addition of coniferous trees both north and south of the drainage swale to increase the density of screening in this area. The screening requirement when an I -2 zone abuts an R -4 zone calls for a protective strip of no less than 50 ft. in width which contains no structures other than screening devices and cannot be used for any other industrial activity other than parking. The activity areas are required to be effectively screened from view of the residential district in a manner to be approved by the City Council. It is also been the practice to screen parking and loading areas from abutting residential property as well. The Planning Commission should look closely at the proposed screening plan for adequacy. Again, the staff would recommend the addition of coniferous trees in this area to provide effective landscape screening of the loading and parking areas with this distribution center. BUILDING The applicant has provided building elevations and a floor plan for this huge distribution center. The building elevations show the location of the loading docks on the east and south sides of the property. The exterior finish is an insulated precast wall panel with a rake finish. A color is not noted but we assume it will be an earth tone color of some sort. There will be an aluminum store front system at the front entrance or at the southeast corner of the site leading to the office /service area. The floor plan shows the large warehouse /distribution area and the office /customer service area at the southeast corner of the building. • 5 -13 -99 Page 5 • LIGHTING/TRASH The applicant has submitted a lighting plan indicating compliance with city ordinances. The plan shows two single standard poles, one at the entrance to the site and the other to the south of the receiving dock. These would be 30 ft. high light poles with a shoebox type fixture directing light downward on the site. Double mounted freestanding light poles of 35 ft. in height are shown lighting the parking lot area. Wall mounted fixtures, 17 in all, are distributed around the entire building. The foot candles indicated on the lighting plan show them to be in compliance with the requirements of the zoning ordinance. Again the fixtures indicated are a shoebox type which should direct light downward and prevent glare off of the site. As always, our concern is that lighting on the site not exceed the standards contained in the zoning ordinance or create glare off site. It appears that the lighting plan provided is acceptable. The site plan shows the location for a trash compactor on the east side of the site. It has also been indicated that all trash will be contained within the building. We have indicated that any outside trash facilities, including compactors, must be screened with a screening device that matches the building exterior and contains a solid opaque gate. OUTSIDE STORAGE A matter that needs to be addressed with the applicant and should be conveyed to the occupants • of this distribution center has to do with outside storage of trailers. No place on the site plan is indicated for the outside storage of trailers. We have been assured that there will be none and the only trailers on the site will be those being loaded or unloaded as part of the distribution center operation. The receiving and loading areas are not of sufficient size to accommodate dead storage of trailers and, therefore, this is not comprehended as part of the site plan. If such activity is to be undertaken, the plan must be expanded to show a specified trailer storage area which must be screened, otherwise no such storage should take place. As indicated previously, this application is for site and building plan approval and, under the city's zoning ordinance'and does not require a public hearing. We have, however, sent notices to property owners and residents in the area that had previously been invited to an open house showing the preliminary plans for the development. There should be interested parties at the Planning Commission's meeting and the Commission may wish to take comments. RECOMMENDATION Altogether the plans appear to be in order, however, there are some minor modifications that need to be made. Approval of this application should be subject to at least the following conditions: • 5 -13 -99 Page 6 • 1. The building plans are subject to review and approval by the Building Official with respect to applicable codes prior to the issuance of permits. 2. Grading, drainage and utility plans are subject to review and approval by the City Engineer prior to the issuance of permits. 3. A site performance agreement and supporting financial guarantee in an amount to be determined based on cost estimates shall be submitted prior to the issuance of permits to assure completion of site improvements. 4. Any outside trash disposal facilities and rooftop or on ground mechanical equipment shall be appropriately screened from view. 5. The buildings are to be equipped with an automatic fire extinguishing system to meet NFPA standards and shall be connected to a central monitoring device in accordance with Chapter 5 of the City Ordinances. 6. An underground irrigation system shall be installed in all landscaped areas to facilitate site maintenance. 7. Plan approval is exclusive of all signery which is subject to Chapter 34 of the City Ordinances. 8. B -612 curb and gutter shall be provided around all parking and driving areas with the exception of where surmountable curb is allowed as access to the fire access road. 9. The applicant shall submit an as-built survey of the property, improvements and utility service lines prior to the release of the performance guarantee. 10. The property owner shall enter into an easement and agreement for maintenance and inspection of utility and storm drainage systems prior to the issuance of permits. 11. The applicant shall provide appropriate erosion and sediment control devices on the site during.coristruction as approved by the City Engineering Department. 12. Storm water drainage systems shall be approved by the Shingle Creek Watershed Management Commission prior to the issuance of permits. 13. All work performed and materials used for construction of utilities shall conform to the City of Brooklyn Center's current standard specifications and details. • 5 -13 -99 Page 7 14. The applicant shall execute an appropriate easement agreement for the extension of Azelia Avenue in a manner approved by the City Engineer with the form and content of the easement agreement being approved by the City Attorney. 15. The plans shall be modified prior to the issuance of permits to provide additional coniferous trees along the south green strip /drainage swale to provide appropriate screening from the residential property to the south. 16. The applicant shall enter into a proof of parking agreement acknowledging a parking requirement of 287 parking spaces and that they will install up to 187 additional parking spaces on the site upon a determination by the City that any or all of these parking spaces are required. Said proof of parking agreement shall be executed and filed with the title to the property prior to the issuance of building permits. 17. There shall be no dead storage of trailers, on the site. Said vehicles are to be parked or stored at loading dock areas only. • 5 -13 -99 Page 8 -- � q-p.� F-P IA ET BUROUEST U. `C� � , -, h 56TH. A r . 56TH. AVE. N. I rIRY AVE. 55TH. AVE. A P r !,, < 53RD. PL N. IZ ��i .rf;i:,;'; %r';: � t II II��II�II ig I Plano' -�-5 � ><ng Commission S�,D AVE. N. Application No. 99005 1 I T 1 I � _ AK 5T. ; o AIC � Y � \ \ \ I f m 'SIST % R� Sts r s ` _ ' s rr f /f' kb f =5t5T AV N• r Pfl;°C; °to 50TH AVE. N. �= `�,� � / 49TH AYE MIDDLE ' TWIN � � — LAKE � I rn i%; ^' r . I LN(EBREEZE AVE. N. Yy t 2 2 � I m. m 46T14 AVE. N. \ .�• ' ` 47TH AVE. N. JIE7AaY P,vat' RYAN LAKE I I ' 4 6M AVE. N. 46TH AVE. I'. I I }1 . I / /��- -, I 46 AVE. �. B(XJNDARY AND OPOGRAPAY SURVEY OF f • FORMER JOSLY MANUFACTURING SITF,, �C CITY OF Blt00KLylq CE , HENNEPIN COUNTY, MINNESOTA , LEGAL DESCIW'W i (. ., ���• yy y x< p n.,m Mtoe �� '�SS'L�"�,- ` . -i w MGM �r1. .wM,wr,. eMru�sr.to %mcom Nap Dam oves • O.wW �i - • � - I `` �'qr+��� e,mESkaowo m ao,m![F e „r nnaxa ww rr, _ t�l '� _ •i �`� no. ,r o+. >ams.u.m,o ; II .L f �J �� 'w• . Bass: wwaoouat wa n s .s „M•ir �I r LAND • W[t ..x ... `7C ' w ' .a ,.°i°°, m ` .,s � • re O �...°I���� ewe " e.R^ . W� w r ....1...,,e... Paz 1 ra o, It j 1 .� 'p _ •'I • » •~ ♦ / ,. .� • ..y �iem�' �w°wl+iar�wi8'v.n�wm in ov • • J �..�.. '�' P �� � .� a I ���•1 • :,�.........,..,..� i I . d 13�1. �' � � K II� '�- I � I ... p • �,� \ \� .. �.�s .o [ ..t S ,mo .�rw i ° aea e m.w � \ J • .. LRSS!` ,.[ �.•f umx,a +emna..m — m t +r+nr [.ma- I ( '/' /Sig .. `.-a "�r--'sr' �^' i'• ."C�•♦ �xoo� t= F I I I � - -x enr,r. ioa..n _— � • a+. . � . M ! ,� 1 a e ►, a Ypet 7 .,�„ r� tl w) Iy 15t MD,110N f'7��w� �j L ! ypcat 1. D laf AND" LEGEND Dr A REMS r �rr m�ui ' e wsiw w _ •e0omom°mw,�„n u .�'m�"uk , . .,,. � —._ .�..� .. cmw . au .. na+om rm_unn ° ,roaiaw �,ar tee+ w.na --.— mw ° �� w" e�e�e� •• .�m.e _�_ w.. .�. w.w rw+. n u. a m.w�iw r� n s cart ° wr � sop w eaxusil,v os,rwas �� ' . � KEMPER do ASSOCIATES INC. LAW SURWMG-va"Exam CERTIFICATE OF SURVEY "• _ ' """'" ` °"'°"°' j .. i � rm 2 1 - I i . I. kk rf 3 ' r Wi,M IOG11w10.•BON snstl 1 I i '� r ui ' 1 M _ d ' Jill � O � 8 �� •'.: � - qty � �� a � 0 ,11, i' la r o g$� , , • ; t y � as ti Hs • � 1 �. � • � @�R �� °��Is 5 I % vmtc a1"1 a _2 b WIN �L - W �tl"T"e OlY MNN �' � - V -Plpbp VbOOYN 1 r� Q } , -. _M, ,100 = 0 -Mp�bb M6fMf RVO1 POOm a TW b"s T PObO MVIOeL t Ob 9 POVpb1LOW0.OMN a0f atVOlaM d M�1i tl�[R f OW 1 _ � / \ I b IRl DR M11O Y" 1R y6�J GOYMTw vu i IgO�O S D F 1 >K o.ob"se"m°a"`ieaa L ION 86 . Ni IObOM T " ®� e li wer" I 1 , • � � r cr 1 .auTS .uuTr secs) n � t r Cr S ; / PoLARISiDF Ryan Companies US Inc. ■ :'�� " �.^� ` I to= DISTRIttRION CENTER C m1 ,•tug• ,: 1 ■ ~1 MM WOES HUSfNESS PAW I C_l ; amaam cENTEa M 6RARM PL I.VeiYa w bas I.ebfga w wee r �_ 1t ■ ' ° AN 7 w a..rr \ • STRUCTURE CASTING TYPE INVERT TYPE DIAMETER \ CH I CATCH BASIN/MANHOLE . 48' C 853.3 , r \ C/ t CATCN BASW MAMOLE 48' C 8550 8634 • • \ MH 1 MANGLE 54' A 8543 863.5 CD 3 CATCH BASIN/MANHOLE 48' C 8543 863.0 • �\ smoRas rw CB 4 ' CATCH 3ASW /MANOLE 48' C 854.3 96" CH 5 CATCH HASW /MANKLE 54' C 8543 860.2 •.. CB 6 CATCH BASIN 54' D 0543 8602 rvo n rs . w a MH 2 LOV FLOW CONTROL 48' A 8543 863.5 • \, MANHOLE Ao omrw aural MH 3 MANHOLE 48' A 692,5 8615 '•S \ tom CH 9 CATCN HASW/MAHIOLE 48' C 85" B60A r. MH 4 LOW FLOW CON"M 40' A 654.5 8630 MANHOLE Cl 7 CATCH BASIN 40' 1 8590 063.4 \ Cl 0 CATCH DASIN 48' B 6593 8614 MH 5 MANHOLE 40' A 857.9 063.3 \ MH 6 MANHOLE • 48' A 856.9 863.5 MH 7 MANHOLE 40' A 0560 964E noo a a M>t 0 \ Iwana alm Gra aamkn.raa sw. alp m tun M m m kNKrY qm aimrkm a u E — .-JOE- aw6 `\ a�ml o�vu c�armw a 1tATt aw r3mr wwRm mwL o: k kaw a RR raat 1 i°~ � e a wr. r Dour � 19 \ t \ ' - '"�¢iva aria luc ansa kd 4 " — sue m)-w nso war �ru R • \ n , • \ � aarr tai —a —rQwo war.Rr aw ! ► Rd 7P �fAEk tRl 1r I i , • k Mik WT OII�MNAL YaIN Wf akV1Tm1 ' v mlpM ]: m81f m a ml rlaRa O fo X -m' 6 m -- :IM'1@ , I �'\ •, \. �kmM MAYO .. I afammGyymM 1�/amm / /y \ \' Mph rglprp _ n � 1� 0114tT�[iM . 1 FINISHED FLOOR ,N Mss 1 ELEVATION 864,$ A �n nm omnk ruwnt� la \ it 1 tw ar aru sr< kn R 6 I � � O • � rart Tormw ils m rm i ar -1r yr M a k a � � s' a I ru a m 4 RM `. 063.". Wilm • � • 1 TM Okmlmli ml a� ' _ � � � \ �� � � _ _ �� . _ '� , - -� . • -�... _ _ -- • _ .��� . _ _ _ ��� .. �� _ I�, ® I � 4 � urn rsun I H H �wR r , MAHk I JIpL1M•MaO)t 4R1 ELLV. Rfak) � 6 CO•� VAlpl w,.r ' '"' E LAKES TWIN L W=S DISTRIBUTI N CENTER a, , I - �/® w 7� 3 aouws ceovr Ryan Companies US Inc. IRY —^ M„� ; CENTEX M " PAR� 1 smcw maa )sm adrml w)a. � oNIJ/me krafh8 fr4ta..dya � L�ICLYM CENTR N L -Z HR I mam mac arrRw 1 ww�sao wrkrrar. a.rr r�r �� w wtA ti rrao '� PO WATER AND EROSION CONTROL 2 .w w 1 111 U 6 gal I I I i l I Ims j . 1Li 9 th " x l Xk a ■o■ Pac � • _ ' \ \� IE I � e -— —�_ d � kh of E s � , / kd a t d e— _ �1 >— ,_ �� U- a . j uuyy yyyy � X1111111 1 - e gas kd e� 5� / j I • t ��� k j " ___ e_ •'ti. r rrarH Y �' ".• " M1T C II.IrrL ILL 1111aK Y al t% MaQ OMYCG 1�7�' ' r'1 '}�1�. �n 1 fe `•�� IOST: M ral d M 1rF11d TIYL / 1 Irallm Ica Waaw. !Wf W � m a I� qi v n w�iw� � Iwux mw J 0° �rms�. �t � na . IwA //�� rwnv. a a amlr •'�w Ia rac l 1 , : CLASS C PIPE BEDDING DETAIL CLASS B PIPE BEDDING DETAIL- ROCK CONSTRUCTION ENTRANCE. `rJ 0 4 DETAIL IIW A qE C4 N0 " 0 ' O " 4 r Hm ,olz rrd �r.r me r + 1 • WHIR[ t TAi ON ral 1 /rXlf'faK RWRIf alreL fvH :° I w 2 T " ud. wr rT A Wwln1. r aR IIOI[ 61 M IINr �H aala frd rw r rrac d av H nwx aua[z ` 1�0 acln�iR ,RO esR Y6. — 43 - 1 1 AF SIX rwal a aka A I vA li au +. Ww.L V A rl dM ,SECTION: POND OUTLET STRUCTURE, 8 DETAIL PIPE END MARKER PROFILE: POND OUTLET STRUCTURE C4 x�AA °tip � C4 wr m wvu 4 wwm�e, Inv ILA' mH' /= EE DETAIL, , 1/r auras real lrrrrf aH lIr[ H 1 1/S alrcllr 1p Il,/rrf m1 men y � Jam' S �Ilralr a� W1Arf m1 TAL ll 1 1/r wmaa/ It W✓a1f mt me H lad ,� i1.! r1 f 44NI / .fi: ^ .: y l .• %' f R1af • WfiR RYt � �� OolrliTr.m .ctlae t r.fr.y 111Rt my Tolle[ VA Iwlotim flralrl[ //r110Ym Naa„R 9" n t H DETAIL` PAwmFW DESIGN TYPE 2 6 DETAIL` PAVEMENT DESIGN TYPE 1 r ,eomiec svc nrr . C4 w1 A urr: C4 wr m aofu SECTION: TYPICAL STREET IR A rdl WICKES DISTRIBUTION CENTER ] Mo l l ..�+z : TWIN LAKES BUSINESS PARK C -4 mu—+611 Ryan Companies US, Inc. o�� ■ B ROOKLYN CENTER, MN t..eA.s ■mNr.aa. DETAILS rows, w cw wrc r1 aaxr ., ,,.�+ w ,r.l.r VHM rmns 7 ' W Ilr rm, asls ,I.00 Mal • rnYIYlON1L ICe O,f1,O PPM t „1a ®ipf![ r11aC . „ PROFILE: RIPRAP OVERFLOW ,SECTION: WEST SLOPE AND FIRE ACCESS ROAD ,wo t•ie awe w •r-r aottsna aMS r ea weerom . t •� �E CiION: RIPRAP OVERFLOW r ttta mot N ` ° [ " m oe twtaec atrsa. r r. ntwv a ar toroimtrr rr <00 DETAIL: POND GRADING AND LINER r---� tw. w re _ ! .aware; ww �I rmtns a�i r�i" `r M • (7 MAIL ACCESS ROAD t G tm m awa SECTION: SOUTH DITCH EROSION PROTECTION 5 eats w • ,v M ma — ' temw tuaso tsn� � .. M — t,tM. aMt tto. t,eten. I I •' �l£1 PROFILE: HOUSE AND SITE t ,, „ „�. 1C"s WICKES DISTRIBUTION CENTER ! POIdRTS�EGROUP Ryan Companies US, In c. 1gym �+t- ,,,�,�,t`„�7•;,++ TWIN LAKES BUSINESS PARK C -5 S � ts,o, smt as I ar,u/y urnrs Lt.t�.++s/►. A M BROOKLYN CENTER, MN ... nwswds w e,ur I I ,asoeua w w wrwa.. �rr..,r rw. M „un,rr �°' ° n.lS,6s_e• i- vtt,e. DEMLS i Z 0 s t it W E w u i�� L� F ♦ � � � 3CC1 1i t m n t„ 3 #1t !, , ttt3 n s t y LA p 9 10 MNL�YGI "- . . N.M IL.OM'l. _Q4 C ' I ��- s - I I I i I I I I I I i� � I �• _� r i I I I I i I I I I I I I I $ I I I I I I I I I I I I I I I I I I I I I I I I I I i t I I I I I I ! I I I I I I I I I I I I I I I I I I C C' - - i - - - - i - - - - - - - i - - i - - - - - -- - - - - -- f i i i i i i i i i I i i i O xaem ®s M ¢G4k� ._._��,� ••...........:.�,. VHGKES D15TR6Ufi0N G '°- Ryan Compsnies US. Inc. IRTM m -W ? •� I r •w�� wn SWAM _ r. OYCW1l7. mom nm s �%rrarrrurws.nn • nrxaowrwwrr � ro�iwr•r' t � s�r�rwu • wu rare rrouurwnerL t iwwreuruo rwworw rwe«aar. L �r�s�sni J � � rr�aar ue� T � r n"r� °0R MMOr�'•1RMWLr��M WTML N!/. �w L rfwaRF flNt•MMR (m / <O jm I� L .WNILfIAa?ffwrL r I ( 1 ❑ ❑ ❑ 1 1 010 1 /-0 I-M / -o / , m f m / , a, / -a, [<o T '. I II V I I I l oojo � OJ2 -- n 5 /-c,, rm r /"M /,a:, rm IIII IIII III IIII I�IIIIII IIII VIII VIII wrK% P�nteurton c —_ a�a Ryan Companies US, Inc. ■"r"µ:�: o�nm cama wae+ou E% AS.) INTM E M %*Pnl I a._...r. 7ERIOR G.CVA710N6 .r,. li top, 1 l t , 11 NE LML MONOMER All lip. p I ----------------- - cs his lip t lip. 04 rp ]FORMER ss � tx � w �p All a I� ii m I I LUMINAIRE A (� i I p 1000VT MH VERT/HURN- FVL5499 ! 35'. AFG CAD SYMBOL SRD2. SYM - CAD SYMBOL SIZE 4 :1 c FILENAME - 0 \ACUSTOS\FVL499. IES '^ �• LUMENS = 88000 C m SPIN = 0 _ .LUMINAIRE i 2 1000VT MH C/O FLD- fCL4499 BLDG MNT ! E3' AFG agP - CAD SYMBOL - SR31. SYN .. 2 CAD SYMBOL SIZE - 4 p, FILENAME - d \ACUSTOS\FCL499, IES LUMENS = 86300 - SPIN = 0 '- m IM, DM31aC LIMINAIRE - C OD F IOVT MH PRKG/RDVY- FPL2499 ! 30' AFG j L, '� CAD SYMBOL- SRDl. SYN - WAREHOUSE CAD SYMBOL SIZE S R BI. S. F. \ FILENAME - 0 \ACUSTbS\FPL499. IES SPIN LUME 86300 ' LLF 9 SPIN - 0 - PLANE i GRADE I !, POINT SPACING LEFT -TO -RIGHT = IS ft ' POINT SPACING TOP -TO- BOTTOM = ft LOWER LEfTHAND CDRNEROF PLANES , X- 6 Y- 6 Z - 0 SM: m UPPER RIIiiTHAND CORNER OF PLANES L N6 DOCK X -.763 Y = 777 Z = 0 LIGHT METER 13 NORMAL TO PLANE w AVERAGE fc = 4.34 s MAXIMUM fc = 21.9 MINIMUM fc = .17 \ a AVERAGE/MININUM - 26.71 - MAXIMIX7/MINIMUM - 12& 82 a TOTAL NUMBER OF POINTS - 936 �. ALLS I a awVm —, 1 s�e1� 0 50 100 150 200 250 AS SHOWN �ENS LLF PLANE �AVG FC MAX FC ,MIN FC MAX/M LUM OTY DESCRIPTION LUM N �AVG/MIM • 1 GMdfil 4. M4 fir. y .i ied. M,ff M et,, ii jQ00VT MI{ VERT / P 35' AEC 980QQ 04 - - 1 1 7 1000NT RH C/0 FLI5- FCL4499 BLDG MNT _! 25' AFG !63<w , 1 1 1U00VT MR PkKG/RDVY -! FL2499 9 3U' Ar li 964W ' • 9 � 1 1 ' 1 1 v1GCS2 NOTE MEAN LUMEN LAMP VALUE B' . [ OTAL '� _ D .A.O D. • Wickes Distribution Center Traffic Summary Per PM14 Conversation with Mike Fink at Wickes 5/12/99 Nature of Traffic Days, Times Type Vehicle Number of Vehicles Receiving Mon. — Fri., 6am — 4pm 50ft — 60 ft trailers 10 -12 per day Customer Deliveries Tue. — Sat. 8am — 4pm Delivery Truck (28 ft.) 4 -6 per day Shuttle Trailer Mon. — Sat. 6am -4pm Delivery Truck (28 ft.) 1 -2 per day Customer Pickup Mon.- Fri. 10am -9pm Passenger cars 1 -2 per hour Sat., Sun. loam — 6pm 2 -4 per hour Wickes Employees Mon. - Fri. barn — 9pm Passenger Cars 35-40 employees at any one time i Z0 30Vd NI 3iViS3 - IV38 0906- LEE -Z19 LE ;L0 6661/Z1/90 1 • MEMORANDUM DATE: May 7, 1999 TO: Ron Warren, Planning and Zoning Specialist FROM: Scott Brink, City Engineer SUBJECT: Wickes Distribution Center Plan Review Draft plan sheets have been reviewed relating to the proposed Wickes Distribution Center at the Joslyn Manufacturing Site. A set of plan sheets prepared by Polaris Group, Geomatrix, and Ryan Companies, dated 4/29/99 has been provided. The following are some Public Works considerations relating to redevelopment of the Joslyn site and adjacent parcels. Other issues may arise or be brought to attention as the process continues. 1) A site review approval is required by the Shingle Creek Watershed Management Commission. A site review application and plans have been submitted to the Watershed for consideration for their May 13 meeting. • At this time, the watershed's engineer has provided some preliminary comments as follows: • Specific additional hydrologic calculations are requested. • A revised erosion control plan is required, including temporary sediment barriers at all catch basin inlets used during construction. • Calculations verifying cut and fill volumes in the Twin Lake 100 year floodplain are required. • Legal documentation granting easements over all ponding areas, wetlands, 100 year floodplain and other hydrologic features as needed is required. • An operations and maintenance plan must be provided. The applicant has been provided these comments and is aware of them. The Floodplain Map indicates that a large portion of the west half of the Joslyn site is located within the 100 year floodplain. The City's floodplain ordinance stipulates that there may be no encroachment into the 100 year floodplain without provision of compensating floodwater storage. The fill is minimal and some compensatory volume has been provided. Further calculations requested by the Watershed are expected to verify the compensatory storage. In the event an amendment to the floodplain map is required, the property owner (applicant) would be responsible for preparing the amendment. 2) There are utility easements on the Joslyn site and adjacent parcels. An 8 inch diameter main currently traverses across the site from Azelia Avenue and proceeds directly north. An existing 6 • inch main runs along the south boundary of the property between Lakeview Avenue and Azelia. These mains and their respective easements must be shown clearly on the plans. New water mains looping the proposed building are shown. Pending further review by the Building Official and Fire Chief, some further adjustments to the proposed water main layout may be needed. 2 • In addition, the developer is responsible for verifying and insuring that required fire pressure flows are attained. Sanitary sewer is shown and proposed to discharge from the site at Azelia Avenue. Because of continuous groundwater pumping into the sewer main(as a result of site remediation; expected to continue for several years), the capacity of the main to handle the additional flows from the redevelopment should be confirmed. The Azelia Avenue sanitary sewer eventually feeds the Lakebreeze Avenue sewer and Lift Station #6, is located on an easement at the corner of France Avenue and Lakebreeze. The developer would be responsible for the preservation and /or maintenance of all utilities as existing and proposed, including remediation wells and pumping facilities related to State of Minnesota requirements. 3) TH 100 reconstruction by Mn/Dot in this area is scheduled to occur within the next 4 -5 years. Representatives of the site developer, the City, and Mn/Dot have met to plan for expected trunk highway related impacts to the site. As part of the TH 100 improvements, Mn/Dot has indicated that the CP railroad bridge crossing over the highway will need to be raised approximately 3 feet. This would in effect raise the at grade crossing at France Avenue nearly the same amount; thus likely resulting in difficulty to maintain France Avenue as a through street. Efforts have therefore been made to re- design a relocated through street that would instead traverse in a westerly direction from the 50th and France intersection, cross the railroad tracks, continue south and west across the Joslyn site, and connect with Azelia Avenue just north of Lakebreze Avenue. This newly constructed street would then replace France Avenue as i a Municipal State Aid collector street in this area. If Mn/Dot's T.H. 100 improvement project continues as scheduled, we could see this work occurring within the next 3-4 years. It is critical that a right of way corridor of sufficient width be established at the correct location for a possible relocated through street to replace France Avenue. This corridor must be shown on the plans and should either be dedicated to the City in the form of a right of way grant with a legal description, platted, or set aside appropriately. The location for the corridor must be established and approved by Mn/Dot. Mn/Dot has reviewed the plan as well and has offered some additional comments(attached). A minimum corridor width of 60 feet is typical for most streets in the City. However, in view of the likely usage of the roadway with larger'volumes and large delivery vehicles, turning movements, and a possible future trail /sidewalk, a wider corridor width of 80 feet is recommended. A very clear delineation between public street versus private access must be made where Azelia Avenue feeds into the private property. Until an extension of Azelia, or "future connection to France Avenue" is constructed, snow plows, maintenance and emergency vehicles, and other types of traffic will need adequate maneuvering space to push snow and turn around. It is therefore suggested that the driveway be extended an additional 20 feet to the north to provide for adequate snow removal and turning around of vehicles. Future T.H. 100 improvement plans, along with the proposed redevelopment present questions in regards to future traffic volumes and travel patterns. Along with the site development and possible France Avenue termination and street relocation, access ramps between TH 100 and 50th Avenue will • also be closed. A traffic study is therefore being developed for the larger area that includes the Joslyn site. It is expected that an upgrade of Azelia Avenue between Lakebreeze and the site, as well as improvements to the intersection of Azelia and Lakebreeze will be needed with or without the through street relocation. However, it is mainly essential at this time that a right of way corridor of 3 • sufficient width be established in the correct location, to provide for future needs. The developer will need to provide expected traffic volumes generated by the proposed site for the traffic study. Any required upgrades to Azelia Avenue would be the responsibility of the developer. 4) The City's Trail Plan reflects a potential future bicycle /pedestrian trail adjacent to Middle Twin Lake, from Twin Lake Avenue north across the railroad tracks to the extension of 51st Avenue. This redevelopment provides an opportunity to explore dedication of a trail easement. Trail construction could also be considered, including potential trail head improvements at the south end of Upper Twin Lake. A bicycle trail is currently designated on the France Avenue west sidewalk. Redevelopment should take into account this link in the City's trail system, including relocation of the sidewalk along with a relocated France Avenue as previously mentioned. 5) The Joslyn parcel and two of the three adjacent parcels to be combined for redevelopment are subject to future water hookup charges at the time of development/redevelopment (see adjacent map). Actual charges would depend on the size and configuration of individual parcels. N o sanitary g P P r5' sewer hookup charges are due. SAC charges would apply as usual. 6) The pavement thickness shown on the plan are not of adequate thickness for heavier vehicles and traffic volumes. It is recommended that the roadway d parking lot pavement designs be re- Y P g P g evaluated accordingly. mg . Y • 7) As previously mentioned, the site grading plan will also be reviewed by the Shingle Creek Watershed Management Commission May 13, 1999 meeting. At least some additional comments could be expected. More detailed design information such as catch basin inverts, standard casting numbers, hydrant specifications, etc. will ultimately need to be provided. Other Any other requirements and conditions of the Shingle Creek Watershed Management Commission, Department of Natural Resources; City Attorney, Minnesota Pollution Control Agency, Minnesota Department of Transportation, and other regulating agencies as appropriate must also be considered and adhered to as required. It is also recommended that clear agreements and assignments of responsibility (including costs �' � P t3' � g ) be developed per Agreements between the City and Developer, and between the City and Mn/Dot, prior to any site construction. • M" 8pr, Minnesota Department of Transportation .� Metropolitan Division • Waters Edge 1500 West County Road 132 Roseville, MN 55113 May 10, 1999 Scott Brink City Engineer City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 -2199 Subject: S.P. 2735 -167 (T.H.100) Segment 4 Wickes Distribution Center Twin Lakes Business Park Brooklyn Center (Joslyn Site) After reviewing the Wickes Distribution Center plans from Ryan Companies, I have the following comments and concerns: *Proposed Azelia Avenue street width - only 30 feet (face to face) is very narrow for a street with all the semi -truck traffic likely to be generated from this large distribution center and other development on the remaining Joslyn site. If France Avenue is closed at the railroad tracks, and Azelia Ave. becomes the N -S connection across the tracks, will it become a Municipal State Aid route? [On the 1997 MSA Street System map of Brooklyn Center, France Ave. north of TH 100, and 50 Ave. between France and TH 100 are designated MSA routes. I talked with several people in State Aid, and discussed the development plan with them. If France Ave. is closed at the RR tracks, that part of France south of 50' Ave. would go off the MSA system. The connection across the Joslyn site would have to go on the system, as well as Lake Breeze Ave. between Azelia Ave. and TH 100. State Aid routes need to be continuous and can't 'dead end'. When the 50' Ave. right in, right out connections to TH 100 are closed, 5U' Ave between France Ave. and Brooklyn Boulevard /Osseo Road would go off the MSA system (dead ends). It would appear that these lengths of roadway would compensate each other, but you would need to discuss this issue with the State Aid people. • Will on street parking be allowed on the Azelia Ave. to France Ave. connection? State Aid has additional width requirements if so. •It's suggested that ah 80 foot right of way across the Joslyn site would be more desirable than 60' or 66'. A street wider than 30', sidewalk(s), a bike trail /path and snow would probably require more than 60'. Do you concur? • What is the projected truck traffic count on Azelia Ave.? •With the expected large volume of truck traffic generated from this and future projects, could the driveway entrance into the Wickes site be moved to the north end of site? This would help eliminate truck/trailer left turn conflicts on Azelia Ave. between Lake Breeze Ave. and Wickes driveway. If the building design was mirrored, and the loading dock moved to the north side, the homeowners south of the site may be happier. On sheet C -5, there's a "Profile: House • and Site" section shown. Apparently there is concern from the neighbors, and Wickes is trying to screen the loading dock from the houses. If the building was mirrored, with a blank wall facing the houses, several problems would be helped: Visual and noise concerns of nearby residents, and traffic operations (left turning movements). An equal opportunity employer Pa 2 Wickes Distribution Center - Ryan Companies Plans •On sheet C4 of the Ryan plans, the two Pavement Design Sections show 3 inches and 3 -1/2 inches of bituminous pavement. With the number of trucks, and their low speed while turning cause the bituminous pavement to rut soon after placement? MSA standards for pavement structure? Curb and Gutter - B612 - what does the City use on other streets? 0Has the Shingle Creek Watershed District and DNR seen these plans and do they know about the Wickes project, especially since it's a Superfund Site that will drain into Twin Lakes? eIs EPA and /or MPCA approval needed or has it already been given? If you have questions or need more information, feel free to call me at (651) 582 -1326. Respectfully, dam- ALee,- Tim Donovan Preliminary Design I I I cc: Beth Neuendorf, file S: \pre design\ 2735 \segment4 \letters\RyanPlans.wpd i DRAFT MINUTES OF THE PROCEEDINGS OF THE PLANNING COMMISSION OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR MEETING MAY 13, 1999 CALL TO ORDER The regular meeting of the Planning Commission was called to order by Chair pro tem Graydon Boeck at 7:40 p.m. ROLL CALL Chair pro tern Graydon Boeck, Commissioners Stephen Erdmann, Rex Newman, Sean Rahn, Dianne Reem, and John Whitehead were present. Also present were Secretary to the Planning Commission/Planning and Zoning Specialist Ronald Warren, Planning Commission Recording Secretary Arlene Bergfalk. Chair /Commissioner Tim Willson was excused. APPROVAL OF MINUTES - APRIL 15. 1999 There was a motion by Commissioner Newman, seconded by Commissioner Reem, to approve the • minutes of the April 15, 1999 meeting as submitted. The motion passed unanimously with Commissioner Rahn abstaining. CHAIR'S EXPLANATION Chair Willson explained the Planning Commission's role as an advisory body. One of the Commission's functions is to hold public hearings. In the matters concerned in these hearings, the Commission makes recommendations to the City Council. The City Council makes all final decisions in these matters. APPLICATION NO. 99005 - RYAN COMPANIES IJS. INC. Chair pro tem Boeck introduced Application No. 99005, a request for site and building plan approval for the first phase of redevelopment on a 12.24 acre portion of the approximately 30 acre Joslyn site at 4837 France Avenue North. This application was filed on 04 -29 -99 requiring City Council action by 06 -28 -99 (60 days). Mr. Warren presented the staff report and used transparencies to describe the location of the property, and the site, landscape, *and parking plans. This initial redevelopment project is located on property commonly known as the Joslyn Pole Yard in the I -2 (general industry) zone. The property has undergone extensive cleanup to an industrial standard supervised by the Minnesota Pollution Control Agency. The applicant has acquired a 99 year ground lease on the Joslyn property and has purchased the adjoining Davies Water Company property and the off site racquet and swim • prop club parking lot for future redevelopment. The city established a Soils Tax Increment Financing District to assist in the redevelopment of roe and worked with the developer culminating this erty rtY P g 05 -13 -99 1 DRAFT in a development agreement. Future replatting of the entire property will create three building sites. • (See attached Planning Commission Information Sheet, Application No. 99005 dated 05- 13 -99.) Ryan Companies US, Inc. on behalf of Twin Lakes Business Park, LLC (Paul Hyde) proposes to construct a 203,040 sq. ft. furniture distribution center (Wickes) on the westerly part of the site. Mr. Warren discussed issues related to access to the site. He reviewed the MnDOT plans for upgrading of T.H. 100 as it affects this particular area. Plans include an interchange at France Avenue and raising the railroad bridge over the highway- Due to this, France Avenue will not be a through route. MnDot therefore intends to extend Azelia to tie in with 50th Avenue for access into this area. The developer intends to access the site on Azelia Avenue by extending Azelia from where it ends at the south Joslyn property line into the southeast portion of the site leading to a 100 car parking lot and two loading dock areas. Mr. Warren explained that while the Azelia access created by the developer anticipates further extension of the roadway site access extension of Azelia and a turnaround are required and provided for under this application. It is recommended that easement agreements provide for extension of the Azelia and for an area sufficient for installation of a cul -de- sac if roadway and redevelopment plans change. The costs associated with the site access roadway will be bome by the developer /applicant as well as costs associated with the need to upgrade Azelia Avenue. Mr. Warren commented on the parking plan which requires execution of a proof of parking agreement to meet the city's requirement of 287 spaces based on combined office and industrial parking formulas. He noted, however, that the 100' actual spaces to be installed provide adequate employee and customer parking associated with the distribution center. The east and south loading dock areas will be separated from the parking area by a retaining wall. Mr. Warren described the fire access road to be constructed to create a circular drive around the building. This road has been approved by the fire chief. Plans submitted for grading, storm water and erosion control and utilities were described and are detailed in the staff report. These plans are under review by the City Engineer (see Scott Brink's memorandum dated 05 -07 -99 re: Wickes Distribution Center Plan Review). Considerations involve the flood plain and wetlands, ponding areas/catch basins, detention pond, the drainage swale, and general roof and paved area runoff. The Shingle Creek Watershed Management District reviewed and approved the stormwater plan on this date (05- 13 -99). The landscape plan covers 750 points that include shade, coniferous, and decorative trees and shrubs. The wetlands /flood plain area of the site also provides an abundance of trees on the property. Staff recommends adding 10 -12 plantings in sensitive areas adjacent to the homes to the south and to the apartment building to the east to provide effective and adequate screening. The exterior of the building will be precast wall panel with a rake finish in an earth tone color. The • customer service and offices will be located at the southeast corner of the building with the 05 -13 -99 2 DRAFT • remainder being used for warehouse /distribution activities. The lighting plan appears acceptable and complies with city ordinances. . Mr. Warren pointed out that the site plan does not provide for outside storage of trailers. He emphasized that such storage is prohibited under approval of this application. According to the applicant, the only trailers on site will be those being loaded or unloaded at docks as part of the distribution center operation. Mr. Warren stated that the plans submitted with this application appear in order with some modifications, and recommended approval of Application No. 99005, subject to conditions outlined in the written and oral staff report. Mr. Warren indicated that according to the zoning ordinance, this application does not require a public hearing, however, the Commission may wish to take comments from interested parties in attendance. Informational notices were sent to persons in the area that had been invited to an open house relating to the development of the property. Chair pro tern Boeck noted that approval of this application includes 18 recommended conditions and expressed concern regarding unresolved issues including the ramifications of the T.H.100 upgrading on this particular area, the traffic in residential areas, continued cleanup and monitoring of the site, and the drainage plan for the site. Chair pro tem Boeck called for questions from the Commissioners. • Mr. Warren responded to Commissioner Erdmann's inquiries about the 99 year ground lease, and the city's interest/plans for trails, open space, etc. on the west side of the site. Commissioners had questions regarding the MnDot plans for redevelopment of T.H. 100 in the area. Mr. Warren described the plans as comprehended at this time, acknowledging that MnDoVs plans have not yet been finalized. Chair pro tem Boeck invited comments from the residents in attendance at the meeting. Ms. Penny Brown stated she owns the apartment building at 4819 Azelia. She expressed concern regarding the additional noise created in the neighborhood by traffic and the distribution center's operations. She suggested alternative routing and building options be considered. Ms. Nancy Nichols, 4816 Lakeview, suggested re- configuration of the building so that the parking and loading docks would not face the residential area, by having them face the railroad tracks instead. She also expressed concern regarding the noise created by trucks coming into the residential area. Ms. Marian Cornell, 4801 Twin Lake Avenue, expressed concern regarding the noise and pollution from increased traffic of all types in the residential and the lake areas, that will be compounded by re- development of the other parcels. Mr. Erickson, 4809 Twin Lake Avenue, reiterated concern regarding additional traffic. He inquired • about construction adjacent to the wetlands and the lake area, and the adequacy of detention ponds 05 -13 -99 3 DRAFT • and the drainage plan in general. Mr. Warren responded by explaining the wetland and shoreland requirements that protect such areas. Mr. Mark Austin, 4801 Twin Lake Avenue, also had questions regarding the runoff from the building and the entire site. Mr. Warren provided additional information and noted that the Shingle Creek Watershed Management Commission has approved the developer's plans with respect to drainage. Mr. Alston inquired about the amount of parking required on the property. Mr. Warren explained the city's parking ordinance. There was discussion regarding the number of trucks coming in and out of the site and changing the configuration of the building. Chair pro tem Boeck invited comments from the developer. Mr. Paul Hyde stated he is the developer of the site. He reviewed the history of the Joslyn pole yard where wooden poles were treated with creosote which caused massive contamination of the property. This site is the first in the nation to be re- developed after remediation under the Superfund program. The PCA has approved capping the soil on the site with buildings and a parking area to make it safe. Mr. Hyde explained the drainage system prescribed for the site to meet requirements to maintain and I � stabilize the site. He indicated willingness to continue to work with the area residents with respect to access and the Hwy. 100 redevelopment plans. Mr. Hyde explained that the building, parking and dock areas have been designed to accommodate year -round operations of the distribution center. Mr. Hyde acknowledged that the area will be impacted by additional traffic, but noted that the MnDOT plans will re- direct traffic there from other businesses in the area. Commissioner Newman indicated that maximum screening should be provided to alleviate noise from open delivery doors especially during the summer. He also inquired when replatting of the property will be done. Mr. Hyde expects to submit that application within a month or so. Mr. Chris Thompson, Geomatrix Consultants, principal engineer for the site stated the drainage plan generally follows existing patterns of runoff, with enhancements of the detention pond, the swale, catch basins and pipelines. He explained how the site would drain overland and through planned storm sewers. Commissioner Erdmann inquired about the easements required for the extension of Azelia and the cul -de -sac. Mr. Warren indicated the easements are required now but the actual roadway dedication would be included with the replatting application. Following discussion of additional conditions to be attached to the approval of the application, the commissioners agreed to add condition number 19 as stated in the approval motion with regard to the developer's extension of Azelia Avenue. In addition, the commissioners requested the record to show that the Commission, on behalf of the City, retains the right to require easements for any future recreational uses the City deems necessary in the area. • 05 -13 -99 4 DRAFT • ACTION RECOMMENDING APPROVAL OF APPLICATION NO. 99005 - RYAN COMPANIES US. INC. There was a motion by Commissioner Newman, seconded by Commissioner Erdmann, to recommend to the City Council that it approve Application No. 99005, submitted by Ryan Companies US, Inc., for site and building plans, for redevelopment at 4837 France Avenue North, subject to the following conditions: 1. The building plans are subject to review and approval by the Building Official with respect to applicable codes prior to the issuance of permits. 2. Grading, drainage and utility plans are subject to review and approval by the City Engineer prior to the issuance of permits. 3. A site performance agreement and supporting financial guarantee in an amount to be determined based on cost estimates shall be submitted prior to the issuance of building permits to assure the completion of site improvements. 4. Any outside trash disposal facilities and rooftop or on ground mechanical equipment shall be appropriately screened from view. 5. The buildings are to be equipped with an automatic fire extinguishing system to meet g � g Y NFPA standards and shall be connected to a central monitoring device in accordance with Chapter 5 of the city ordinances. 6. An underground irrigation system shall be installed in all landscaped areas to facilitate site maintenance. 7. Plan approval is exclusive of all signage which is subject to Chapter 34 of the city ordinances. 8. B -612 curb and gutter shall be provided around all parking and driving areas with the exception of where surmountable curb is allowed as access to the fire access road. 9. The applicant shall submit an as-built survey of the property, improvements and utility service lines prior to the release of the performance guarantee. 10. The property owner shall enter into an easement and agreement for maintenance and inspection of utility and storm drainage systems prior to the issuance of permits. 11. The applicant shall provide appropriate erosion and sediment control devices on the site during construction as approved by the City Engineering Department. 12. Storm water drainage systems shall be approved by the Shingle Creek Watershed • Management Commission prior to the issuance of permits. 05 -13 -99 5 DRAFT . 13. Al work performed and materials used for construction of utilities shall conform to the City of Brooklyn Center's current standard specifications and details. 14. The applicant shall execute an appropriate easement agreement for the extension of Azelia Avenue and a 120 foot diameter cul -de -sac in a manner approved by the City Engineer with the form and content of the easement agreement being approved by the City Attorney. 15. The plans shall be modified prior to the issuance of permits to provide ten additional coniferous trees along the south green strip /drainage swale to provide appropriate screening from the residential property to the south. 16. The applicant shall enter into a proof of parking agreement acknowledging a parking requirement of 2$7 parking spaces and that they will install up to 187 additional parking spaces on the site upon a determination by the City that any or all of these parking spaces are required. Said proof of parking agreement shall be executed and filed with the title to the property prior to the issuance of building permits. 17. There shall be no dead storage of trailers on the site. Said vehicles are to be parked or stored at loading dock areas only. 18. The City shall receive assurance that the proposed plans for development meet the Minnesota Pollution Control Agency's requirements and standards for re- development prior to the issuance of building permits for this project. 19. The applicant is responsible for the cost and construction of roadway improvements to Azelia and Lakebreeze Avenues necessitated due to this development. The necessary improvements shall be determined by the City Engineer. Voting in favor: Commissioners Boeck, Erdmann, Newman, Rahn, Reem, and Whitehead. The motion passed unanimously. The Council will consider the recommendation at its May 24, 1999 meeting. The applicant must be present. Major changes to the application as reviewed by the Commission requires that the application be returned to the Commission for reconsideration. Chair pro tem Boeck thanked the residents for their thoughtful input to the discussion and requested the applicant and its representatives to answer additional questions from the residents outside of council chambers. OTHER BUSINESS FUTURE MEETING DATES There was no additional business to bring before the Commission. The next meeting of the Planning Commission is scheduled for Thursday, May 27, 1999. Mr. Warren commented briefly on the • agenda item for that meeting. 05 -13 -99 6 DRAFT ADJOURNMENT There was a motion by Commissioner Newman, seconded by Commissioner Reem, to adjourn the Planning Commission meeting. The motion passed unanimously. The meeting adjourned at 10:20 p.m. Chair Recorded and transcribed by: Arlene Bergfalk TimeSaver Off Site Secretarial, Inc. I • 05 -13 -99 7 City Council Agenda Item No. 8a . MEMORANDUM DATE: May 19, 1999 TO: Michael McCauley, City Manager FROM: Scott Brink, City Engineer SUBJECT: Public Hearing Regarding Proposed Improvement Project No. 1999 -14, Street Improvements, Earle Brown Drive, and Public Hearing Regarding Proposed Special Assessments for Improvement Project No. 1999 -14, Street Improvements, Earle Brown Drive Project Hearing - Summary Explanation On April 26, 1999, the City Council accepted the Engineer's feasibility report and approved a resolution calling for public hearings to consider both the project and special assessments. Attached is a copy of the feasibility report and the proposed assessment rolls. The proposed project essentially consists of the reconstruction of Earle Brown Drive from John Martin Drive to the Earle Brown Heritage Center. The roadway serves commercial properties in that area, and is also designated as a Municipal State Aid Street between John Martin Drive and Summit Drive. The heavier volumes of traffic as well as the more frequent use of the streets by trucks and vehicles with heavier weights have contributed to the deterioration of the roadway. Because of the Municipal State Aid designation, State Aid funds are available to assist in the reconstruction of the roadway. It is proposed to remove and replace the asphalt surface of the roadway. Concrete curb and gutter currently exists, and it is proposed to replace only those portions of the curb and gutter that have deteriorated or settled. Some adjustments to existing utilities are expected, such as new hydrants, replacement of leaky valves, and the installation of some new catch basins. Overall, however, the existing underground utilities are in good condition and no major replacement expenditures are anticipated. The attached feasibility report provides a detailed breakdown of the specific project work items and costs. The 1999 Municipal State Aid Fund Budget includes an amount of $260,000 for the project cost. The preliminary construction estimate is $319,880 of which 70 percent, or $223,916 would be assessed to adjacent property owners. The street improvements for the segment between John Martin and Summit Drive are also eligible for funding from regular Municipal State Aid. The difference between the project cost as budgeted and as estimated in the feasibility report is the addition of sidewalk along the east side of Earle Brown Drive from Summit Drive to the Earle Brown Heritage Center. • • Special Assessment Hearing - General Summary A second resolution is attached certifying special assessments for Improvement Project 1999- 14 to the Hennepin County tax rolls. It is proposed to levy special assessments for street improvements in accordance with the rates adopted by the City's current policy. The City's policy for street improvements in commercial and industrial zoned areas is that 70 percent of the cost of street improvements is assessed to the property owners, and 30 percent is paid for with general city funds. Based upon preliminary construction cost estimates and the area (square footage) of properties benefitting from the improvement, we have calculated a preliminary assessment roll (attached with the feasibility report). The roll shows proposed assessments for all properties in the project area. The amount is based upon a combination of actual front square footage (property length along the street times a depth of 200 feet), the "A Zone," and the total square footage of the property minus the "A Zone, "or the "B Zone." These square footages are then multiplied by a unit cost rate, with the "A Zone," or that part of the property which is closest to the street assessed at a higher rate than the "B Zone." Where substantial new drainage improvements occur, the City's policy is to assess benefitting property owners a portion of that cost as well. However, because substantial drainage improvements to the proposed streets are not anticipated (other than some replacements and/or adjustments to the existing structures), any costs associated with storm sewer would be paid • from the storm drainage utility. All property owners in the area affected by the proposed improvements have been duly notified as required by law. Generally, we have not received a significant amount of comments or feedback regarding the proposed improvement. Recommended City Council Action Staff Presentation. Open the public hearing on the proposed project, take public comment, and close the hearing. Consider the improvement project. A resolution ordering Improvement Project No. 1999 -14, Street Improvements, Earle Brown Drive, John Martin Drive to Earle Brown Heritage Center Parking Lot, approving plans and specifications, and authorizing an advertisement for bids is provided. Open the public hearing to consider certification of the special assessment roll. A second resolution certifying special assessments for Improvement Project 1999 -14, Street Improvements, Earle Brown Drive, John Martin Drive to Earle Brown Heritage Center Parking Lot is also provided for consideration. The Council could also choose to hold the hearings concurrently, and then act on the resolutions together. • 31 City of Brooklyn Center A great place to start. A great place to stay. ■ r ■ ■■ 6301 SHINGLE CREEK PKWY BROOKLYN CENTER, MINNESOTA 55430 ENGINEERING: 569-3340 FAX. 569 -3494 ENGINEER'S FEASIBILITY REPOR T FOR STREET IMPROVEMENTS EARLS BROWN DRIVE i (JOHN MARTIN DRIVE TO EARLE BROWN HERITAGE CENTER) IMPROVEMENT PROJECT NO. 1999 -14 April 21,1999 I hereby certify that this feasibility report was prepared by me or under my direct supervision, and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota Reg. No. 7657 Scott Brink City Engineer April 21, 1999 • Feasibility Report Earle Brown Drive Page I O PER VIEW (See Figure 1) The proposed project includes roadway improvements and utility adjustments for Earle Brown Drive from John Martin Drive to the Earle Brown Heritage Center parking lot. Essentially, the proposed improvements would include removal and replacement of the existing asphalt surfacing and base. Existing curb and gutter and utilities would be repaired and/or replaced as necessary. When selecting specific streets for improvements, the City conducts a comprehensive Citywide evaluation of the entire infrastructure system. This includes streets, storm drains, sanitary sewers, and water distribution pipes. Because Brooklyn Center is considered an older "first ring" suburb, much of this infrastructure is reaching the age and condition where much of it needs to be rehabilitated or replaced. The overall condition of Earle Brown Drive is aging and increasingly deteriorating. This is typical of streets in commercial and industrial areas where significant amounts of heavier vehicles and traffic volumes utilize the streets. When streets reach an age and condition where routine maintenance can no longer maintain the quality and serviceability of the roadway, rehabilitation then becomes a recommended action. As stated, it is ro osed to remove and replace the halt surface and base of the roadway. The streets p p eP asphalt Y already have concrete curb and gutter, and it is proposed to replace only those portions of the curb and gutter that have deteriorated or settled. Some adjustments to existing utilities are expected, such as new hydrants, replacement of leaky valves and the rehabilitation and installation of some new catch basins. Overall however, the existing underground utilities are in good condition and no major replacement ' • expenditures are anticipated. This report was prepared in accordance with previous direction of the City Council and that staff would solicit ublic comment. The project was proposed to the City Council in 1998 as art of the 1999 P p J P P tY P budget and Capital Improvement Program process, and information letters and surveys have been sent to the appropriate property owners. PRO POSED IMPROVEMENTY STREET Earle Brown Drive services a significant amount of traffic within a commercial area of the City. Between John Martin Drive and Summit Drive, the roadway is designated as a Municipal State Aid Collector Street, and carries over 4,000 vehicles per day. North of John Martin Drive, the street continues to serve commercial traffic, but is designated as a local City street. Among the businesses directly served by Earle Brown Drive are K -Mart, Best Buy, Brookdale Plaza, Park Nicollett Clinic, and other facilities as well. The street is 50 feet in width between John Martin Drive and Summit Drive, and narrows to 32 feet in width north of Summit. The total proposed project length is approximately 2600 feet. The street is currently delineated as a two lane roadway(one lane each direction) with parking allowed on both sides of the street south of Summit, with no parking posted north of Summit. It is proposed that this designated use would remain. • Feasibility Report Earle Brown Drive Page 2 The typical service life of a street with proper maintenance is 20 -30 years. Earle Brown Drive was constructed in 1971, and is aging and showing signs of fatigue and distress, particularly as a result of the heavier vehicles that utilize these streets. Heavy amounts of longitudinal and block cracking and raveling, have led to large amounts of skin patching and pothole repairs. The City's Pavement Management Program indicates that it is no longer cost - effective to routinely maintain these streets (i.e., patch and sealcoat). Complete reconstruction of the bituminous surface is recommended. It is proposed to reconstruct the bituminous pavement. Most of the existing concrete curb and gutter is generally in good condition with the exception of some segments. Therefore, most of the existing concrete curb and gutter would remain in place, with replacement of some selected segments. Partial replacement of some concrete driveway aprons is anticipated as part of this project. Because of the excessive wear and use of the roadway over the years, the center crown of the roadway has settled; thus resulting in a very flat cross section that inhibits good drainage and promotes further deterioration of the roadway. It is proposed to remove and re- use(recycle) much of the existing bituminous pavement to provide additional base for the new bituminous surface, and build up, or reconstruct the roadway crown, as needed. This method also often reduces the cost and length of time of the project as well. Because most of the existing urb and gutter would essential) remain, the streets would therefore g � Y �, remain the same width as existing. The bituminous pavement would also be designed and constructed to provide for the heavier traffic, or a 9 -ton axle weight design load, in accordance with Mn/DOT State Aid standards. This is the typical design utilized for collector streets, or streets with higher volumes and • heavier vehicles. Surveys have been sent to adjacent property owners regarding the proposed work. Comments have been Y J P P�3' g g p P expressed with some concerns regarding the maintaining of traffic while the construction is occurring. The maintaining of traffic during construction is not anticipated to be a significant problem, largely because of the relatively small amount of underground utility work that is anticipated, and the re -use of existing materials in place. In addition, construction of a sidewalk along the east side of the street has been proposed. Survey responses to the need for a sidewalk have generally been mixed. STORM DR AINAGE At present, Earle Brown Drive slopes at a uniform grade from John Martin Drive to Summit, and surface drainage enters the storm sewer near the intersection with Summit. The existing storm sewer north of Summit Drive and in the remainder of the project area have been inspected and found to be in relatively good condition. However, several of the catch basins and drainage castings are aging and in need of either rehabilitation or replacement. It is expected that the re- establishment of the roadway crown and replacement of deteriorated or settled portions of concrete curb and gutter segments will alleviate any localized points of drainage deficiencies in the street itself. It is expected that all costs associated with storm drainage would be eligible for reimbursement with State Aid funds. • Feasibility Report Earle Brown Drive Page 3 SANITARY SEWERS Properties on Earle Brown Drive between John Martin Drive and Summit Drive are served from sanitary • sewers on John Martin and Summit. North of Summit, properties are served by an 8 inch diameter clay sewer on Earle Brown Drive. At this time, there are no known problems with this sewer, and it is expected that no sewer replacement or rehabilitation work will be required as part of this project. Surveys received from property owners do not appear to indicate any problems as well. As final design of the project progresses, any problem areas will be identified and corrected accordingly. Any costs associated with repair of the sanitary sewer lines would be paid from the sanitary sewer utility fund. WATER MAINS The water distribution system on Earle Brown Drive varies in size from the north to south ends, was installed in 1971, and is in relatively good condition. Maintenance records do not appear to indicate any significant history of problems as well. Therefore, no major replacbments are anticipated. Known problem locations, leaky valves, and aging hydrants would be replaced however as part of this work. All costs associated with any repairs to the water distribution system would be paid from the water utility fund. ESTIMATED COSTS AND FUNDING CONSIDERATIONS A complete breakdown of project costs and expected revenue sources is provided in Figure 3. The costs and funding can generally be summarized as follows: Costs and Funding for Street Improvement The total estimated cost for roadway improvements for Earle Brown Drive is $329,020.82. This would include all street and utility work. No street light work is proposed as part of this project. State Aid funds would be available to assist in the reconstruction of the portion of Earle Brown Drive between Jon Martin Drive and Summit Drive. That portion of the work(street cost) is estimated to be $130,103.58. The remainder of project street reconstruction costs ($182,778.72) are expected to be funded from special assessments and general city funds. It is ro osed to le special assessments for street improvements in accordance with the rates adopted P P �'Y P P P by the City's current policy. The City's policy for streets in commercial and industrial zoned properties is that 70 percent of the cost of street improvements is assessed to the property owners, and 30 percent is paid for with general city funds. Based upon preliminary construction cost estimates and the area(square footage) of properties benefitting from the improvement, we have calculated a preliminary assessment (attached). The roll shows proposed assessments for all properties in the project area. The amount is based upon a combination of actual front square footage (property length along the street times a depth of 200 feet), the "A Zone ", and the total square footage of the property minus the "A Zone ", or the `B Zone." These square footages are then multiplied by a unit cost rate, with the "A Zone ", or that part of the property which is closest to the street assessed at a higher rate than the `B Zone." • Where substantial new drainage improvements occur, the City's policy is to assess benefitting property owners a portion of that cost as well. However, because substantial drainage improvements to the proposed street, are not anticipated (other than some replacements and/or adjustments to the existing Feasibility Re port Earle Brown Drive Page 4 t3' P 8' structures), any costs associated with storm sewer which are not reimbursable by MSA can be paid from the storm drainage utility. An amount has therefore been included in the project cost to cover storm sewer appurtenance replacements and/or adjustments. The total estimated storm sewer cost is • $4,540.53. As previously stated in this report, any costs for repair or adjustments to the sanitary sewer and water distribution systems would be paid from their respective utility funds. At this time, project costs related to sanitary sewer and water are estimated to be $3046.18 and $1551.83 respectively. As a result the total estimated project cost is $329,020.82. Recommended 1 999 Prnj Schedule April 26 City Council receives feasibility report and calls for public hearing May 24 Public Hearing and Special Assessment Hearing; City Council may authorize the project, order or approve plans and specifications, and authorize Ad for Bids June 23 Bid opening June 28 City Council awards contract July 5 Preconstruction conference July 7 Start construction • September 1 Substantial completion Conclusion The overall condition of the City's infrastructure system (streets, sewers, utilities) is critical to the safety, welfare, and economic health of the entire City. As a result of the infrastructure needs, proposed solutions, and estimated costs described in this report, the proposed project is considered necessary, cost effective, and feasible. Scott Brink City Engineer Reg. No. 17657 • Feasibility Report Earle Brown Drive Page 5 • ♦ � fM1NOPN OMAC[ ... ) r IC � '� a � V - • • • a .j 4 !".lac cAfcN � � b � a � .'j},•.. )MA .N 11 Ul L f) K F N-f Sri J AIf: {'i } ` C: NM S OM 2 � fiM A N OU ! PARK W 4 PARK f' • 3 A V. //`-- �� NIQyAy fw, ism AVC N. !1"MN � s ism 1. 1 (/ f!M A N 1 i i i 7 V j . •11lJI (.Z .. 1M. AFL M .lN. x .7. 110 !. AiE N • i i """' ^' R0. � 011FNRT RD. pp V� \ � � - CE N{R ` AK N OTY Nisr � iTO AV[ N I • 4 qq PARK 1 ' 1 ^. 'J j t CM. SEWAM N.j I Fi "'I END SAP 109 - 129 -0: <� O NM AK N APPROX. SUMMIT AVE) 4 ra lfM .Y[N '0 +40 BEGIN SAP ivr Y ,, L�� !)OIAKN (APPROX. JOHN _� � u= K� !fM ",�N MARTIN DRIVE) "ti BROOKDALE # MALL ) 1 I( � 1 t 1 "0R [ogOL C _ !! :ENTERBROO _ _ n ��+n+ --•- - ' " !!M V[ N A • GOLF �_ ] — G��S A QD�CJ PARK M AVE N 3]RD �[ N :. .. • • � . ��� aC�.�ODnnOn»OC�nCJ�D�� NAPPY Mg1 Wk PROJECT LOCATION • y ARK .. CITY O J - c BROOKLYN CENTER r. - -� H= IVNEPIN COUNTY, MINNESOTA �nnr I HEFEBY CERTIFY THAT THIS PLAN WAS PREPARED BY r-Tml w•r.•t rr` �� ffr ••••��.� ,..• nmr�•r c11DCMACIOM Anlr) THAT I AAA wusp- -- - - -.._.- - ■ :fie ... _ ,. ' ,. ��i: %(4- ily'..'. r ����l IN 1)I •• 1'l 1uUw � �' r41.i1�� �N�' . rr'.A • "•f'i Z "•' •T�•••'T'Y�)fG(li�•. f."t.n•+'�iI11CL.•�] J BROWN DRIVE I COSTS & FUNDING CONSIDERATIONS IMPROVEMENT PROJECT 1999 -14 FEASIBILITY SUMMARY 4/22199 ESTIMATED EXPENDITURE STREET STREET TOTAL STORM STORM TOTAL SANITARY WATERMAIN ESTIMATED (JM to Summit) (Summit -North) STREET (JM to Summit) (Summit -North) STORM SEWER TOTAL ESTIMATED CONSTRUCTION COST $ 113,182.75 $ 165,096.75 $ 278,279.50 $ 1,500.00 $ 2,450.00 $ 3,950.00 $ 2,650.00 $ 1,350.00 $ 286,229.50 CONTINGENCY (10 %) $ 11,318.28 $ 16,509.68 $ 27,827.96 $ 150.00 $ 245.00 $ 395.00 $ 265.00 $ 135.00 $ 28,622.96 SUBTOTAL CONSTRUCTION COST $ 124,501.03 $ 181,606.43 $ 306,107.46 $ 1,650.00 $ 2,695.00 $ 4,345.00 $ 2,915.00 $ 1,465.00 $ 314,852.46 ADMIN, ENG., LEGAL (4.5 %) $ 5,602.55 $ 8,172.29 $ 13,774.64 $ 74.25 $ 121.28 $ 195.53 $ 131.18 $ 66.83 $ 14,168.36 REFORESTATION STREET LIGHTS TOTAL< ESTIMATED,. (j0: (F $ SIBILtTY) tat _t ' L 9k,Q ; 89g7AJ2 " , iN_319, ¢2:3t1: : .1, 24t ?5�"fa °' .: "Z, 1632& , ; $ :" 18 °: 5S a °" 5 • St 8 (ESTIMATED REVENUE COMMERCIAL ASSESSMENT (Total Project) $ 223,916.00 $ 223,916.00 SANITARY SEWER FUND $ 3,046.18 $ 3,046.18 WATER FUND $ 1,551.83 $ 1,551.83 STORM DRAINAGE UTILITY FUND $ 2,816.28 $ 2,816.28 $ 2,816.28 MSA FUNDING $ 130,103.58 $ 130,103.58 $ 1,724.25 $ 1,724.25 $ 131,827.83 LOCAL STATE AID $ (34,137.28) I $ (34,137.28) T T.AC <EST EVE U ' FEItS BILK . ;.: ;;w r ; a1 t a ;a ,Ya . r"�'ti 1•$1)551rB3 . . Q �.... , (s.. ..( ....Tu , - :,....R;, w'`'» ,_x .Rn`$ r 3< ` ;K >: ;$i3 9i$$g =S$ ,w+ "tit "674L5i .5< G:28 1 a , . II E: WNGTROJECT99PROJ�EBDR IVEFEASBYDIV . it m EARLE BROWN DRIVE, PAVEMENT REPLACEMENT ESTIMATED SPECIAL ASSESSMENTS ESTIMATED PROJECT COST = $ 319,880 70% ASSESSED = $ 223,916 A ZONE = 882,739 SF @ $ 0.1776 / SF (70% of total) B ZONE = 645,863 SF @ $ 0.1040 / SF (30% of total) Current Project Future Project* PROPOSED A ZONE B ZONE. FUTURE FUTURE PID# ADDRESS ASSESSMENT AREA AREA A ZONE B ZONE 02- 118 -21 -11 -0002 6040 Earle Brown Dr. $25,857 89,000 96,670 02- 118 -21 -11 -0005 6000 Earle Brown Dr. $7,909 34,000 18,000 95,000 13,197 02- 118 -21 -11 -0007 6001 Earle Brown Dr. $10,299 58,000 0 85,000 25,722 02- 118 -21 -11 -0010 6020 Earle Brown Dr. $6,014 25,500 14,289 02- 118 -21 -11 -0011 6010 Earle Brown Dr. $19,133 70,000 64,454 02- 118 -21 -12 -0007 5925 Earle Brown Dr. $19,434 85,663 40,612 02- 118 -21 -12 -0009 5937 Summit Dr. $6,850 38,576 02- 118 -21 -12 -0010 5930 Earle Brown Dr. $26,937 97,000 93,392 119,000 02- 118 -21 -12 -0013 5951 Earle Brown Dr. $18,365 80,000 40,000 96,000 62,556 35- 119 -21-44 -0003 6120 Earle Brown Dr. $37,075 .113,000 163,548 35- 119 -21-44 -0009 6150 Earle Brown Dr. $22,878 78,000 86,800 73,300 57,237 35- 119 -21-44 -0012 6001 Earle Brown Dr. $23,165 114,000 28,098 TOTAL PRELIMINARY ASSESSMENTS $223,916 882,739 645,863 468,300 158,712 *'Future Project' means area abutting an adjacent street (such as Summit Drive), which 'n would be assessed when that adjacent street is improved G m � w Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ORDERING IMPROVEMENTS, APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS, IMPROVEMENT PROJECT NO. 1999- 14, STREET IMPROVEMENTS, EARLE BROWN DRIVE WHEREAS, the Brooklyn Center City Council on May 24, 1999 authorized consideration of street improvements for the street described as Earle Brown Drive from John Martin Drive to the Heritage Center Parking Lot; and WHEREAS, the Council has previously received and accepted a feasibility report for said proposed improvements, as prepared by the City Engineer; and WHEREAS, said improvement is necessary, cost effective, and feasible as detailed in the feasibility report; and WHEREAS, the City Council on the 26th of April, 1999 adopted a resolution setting a date for a public hearing regarding proposed improvements for Improvement Project No. 1999 -14; and WHEREAS, ten days published notice of the hearing was given and the hearing thereon was held on the 24th day of May, 1999, at which time all persons desiring to be heard were given an opportunity to be heard thereon; and WHEREAS, the Council has considered all comments, testimony, evidence and reports offered at or prior to the May 24, 1999 hearing; and WHEREAS, the City reasonably expects to expend monies from the Special Assessments Construction Fund, Water Utility Fund, Sanitary Sewer Utility Fund, or Storm Drainage Utility Fund on a temporary basis to pay the expenditures described in this resolution; and WHEREAS, the City reasonably expects to reimburse itself for such expenditures from the proceeds of taxable or tax- exempt bonds, the debt service of which is expected to be paid from property taxes, special assessments, or utility fees. The maximum amount of obligations expected to be issued for such project is $224,000; and WHEREAS, City Staff, under the direction of the City Engineer have prepared plans and specifications for said project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. Improvement Project No. 1999 -14, Street Improvements, Earle Brown Drive from John Martin Drive to Heritage Center Parking Lot is hereby ordered. 2. The plans and specifications for said improvement project are hereby approved and ordered filed with the City Clerk. RESOLUTION NO. 3. The. City Clerk shall prepare and cause to be inserted in the official newspaper and Construction Bulletin an advertisement for bids for the making of such improvement in accordance with the approved plans and specifications. The advertisement shall be published in accordance with Minnesota State Statutes, shall specify the work to be done and shall state the time and location at which bids will be opened by the City Clerk and the City Manager or their designees. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's's check bid bond or certified check payable to the City Clerk P P Y t3' for 5 percent of the amount of such bid. 4. This resolution is intended to constitute official intent to issue taxable exempt e o tax t P reimbursement bonds for purposes of Treasury Regulation 1.105 -2 and any successor law, regulation, or ruling. This resolution shall be modified to the extent required or permitted by Treasury Regulation 1.105 -2. or any successor law, regulation, or ruling. • Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • adoption: Member introduced the following resolution and moved its RESOLUTION NO. RESOLUTION CERTIFYING SPECIAL ASSESSMENTS FOR IMPROVEMENT PROJECT NO. 1999-14, STREET IMPROVEMENTS, EARLE BROWN DRIVE, TO THE HENNEPIN COUNTY TAX ROLLS WHEREAS, pursuant to proper notice duly given as required by law, the City Council has met and heard and passed upon all objections to the proposed Special Assessment Levy No. 14571; and WHEREAS, assessment rolls, copies of which are attached hereto and part hereof by reference, have been prepared by the City Clerk, tabulating those properties where street improvement costs are to be assessed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. Such proposed assessments, Special Assessment Levy No. 14571, made a • part hereof, are hereby accepted and shall constitute the special assessments against the lands named therein, and each tract of land therein included is hereby found to be benefitted by the improvement in the amount of the assessments levied against it. 2. Such assessments .shall be payable in equal annual installments extending over a period of ten (10) years as indicated_ on the assessment roll. The first of the installments to be a able with ad valorem taxes in 2000 p y ,and shall bear interest at the rate of six (6.0) percent per annum on the entire assessment from July 1, 1999 through December 31, 2000. 3. The owner of any property so assessed may at any time prior to the certificate of the assessment to the County Auditor pay the whole of the assessment, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he or she may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15, or interest shall be charged through December 31 of the succeeding year. • . RESOLUTION NO. 4. The City Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the proper tax lists of the county, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member an d upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF .BROOKLYN CENTER SPEC1�►t_ ASSESSME °NT CEF�TlF1CT(J`I�1 ROLLn;`. < 5/24M � �y `BAR � O N=1�'Ft��E`P VEAtIEN. EP -. - PROVE ! [al" .< ?-ROJ =CT' 1:999 14; LEVY # `PR OP8RTY`�Dpj3 #' { ADDRESS <5 °: _ _ ' �► SSESSIIAENT 02- 118 -21 -11 -0002 89780 6040 Earle Brown Dr. $25,857 02- 118 -21 -11 -0005 89791 6000 Earle Brown Dr. $7,909 02- 118 -21 -11 -0007 03299 6001 Earle Brown Dr. $10,299 02- 118 -21 -11 -0010 03474 6020 Earle Brown Dr. $6,014 02- 118 -21 -11 -0011 03474 6010 Earle Brown Dr. $19,133 02- 118 -21 -12 -0007 89769 5925 Earle Brown Dr. $19,434 02- 118 -21 -12 -0009 89769 5937 Summit Dr. $6,850 02- 118 -21 -12 -0010 89769 5930 Earle Brown Dr. $26,937 02- 118 -21 -12 -0013 02943 5961 Earle Brown Dr. $18,365 35- 119 -21-44 -0003 89780 6120 Earle Brown Dr. $37,075 35- 119 -21-44 -0009 02979 6150 Earle Brown Dr. $22,878 35- 119 -21-44 -0012 03299 6100 Summit Dr. $23,165 TOTAL $223,916 • • City Council Agenda Item No. 8b MEMORANDUM • DATE: May 19 1999 TO: Michael McCauley, City Manager FROM: Scott Brink, City Engineer SUBJECT: Public Hearing Regarding Proposed Improvement Project No. 1999 -10, Street and Signal Improvements, 66th and Camden Avenues, and Public Hearing Regarding Proposed Special Assessments for Improvement Project No. 1999 -10, Street and Signal Improvements, 66th and Camden Avenues Project Hearing - Summary Explanation On April 26, 1999, the City Council accepted the Engineer's feasibility report and approved a resolution calling for public hearings to consider both the project and special assessments. Attached is a copy of the feasibility report and the proposed assessment rolls. The proposed project generally consists of the following: • A traffic signal would be installed at the intersection of 66th and Camden with a split phase timing that would accommodate the large amounts of left turn movements from west bound 66th to southbound Camden. • 66th Avenue would be widened at the intersection to accommodate additional traffic lanes. West bound 66th would have a dedicated left turn lane, a combination left and through lane, and a combination through and right turn lane. East bound 66th would have a dedicated left turn lane, through lane, and right turn lane. Camden Avenue at the intersection would be widened to provide two southbound lanes and two northbound lanes(a dedicated right turn and combination through and left turn). • The existing driveway to the Riverwood Townhomes would be closed, and a combined joint access with the Georgetown Apartments would be constructed at the intersection, lining up with Camden Avenue. • Camden Avenue would be reconstructed between 66th and 65th(theater entrance location) to accommodate the increased traffic and intersection improvement transition. The remainder of Camden Avenue(to the south terminus) would be reconstructed with new concrete curb and gutter and bituminous surfacing. Although some portions of the existing curb are in fair condition, the current grade is extremely flat with poor drainage characteristics. The existing bituminous pavement would be milled and re- used as aggregate base for a new bituminous mat. • It is proposed to install a two inch mill and overlay over the entire intersection of 66th and Camden. • Additional Permanent Right of Way and Sidewalk easements would be needed from the Melrose Gates Apartments, primarily to provide for the right turn lane(eastbound 66th to southbound Camden). Additional sidewalk and utility easement from Georgetown Apartments will also be needed. Widening of the roadway will push the existing walk further north, and placement of the signal mast support pole will also require an easement. • It is proposed to construct sidewalk along the west side of Camden between 65th and 66th within the existing Right of Way. This would require the relocation of power poles and the removal of some trees. • Construction or temporary easements would be needed from all adjoining properties. Some additional permanent easement for signal control cabinets may also be needed. • Additional storm drain lines and catch basins will be constructed as required. Special Assessment Hearing - General Summary A second resolution is attached certifying special assessments for Improvement Project 1999- 10 to the Hennepin County tax rolls. The majority of the project costs(i.e., the intersection improvement and signals) will be incurred by the redevelopment site property owner(s). The remaining project cost(reconstruction of Camden Avenue) is proposed to be assessed to the benefitting properties adjacent to the roadway. It is proposed to levy special assessments for street improvements in accordance with the rates adopted by the City's current policy. The City's policy for street improvements in commercial and industrial zoned areas is that 70 percent of the cost of street improvements is assessed to the property owners, and 30 percent is paid for with general city funds. Based upon preliminary construction cost estimates and the area (square footage) of properties benefitting from the improvement, we have calculated a preliminary assessment (attached with the feasibility report). The roll shows proposed assessments for the benefitting properties in the project area. The amount is based upon a combination of actual front square footage (property length along the street times a depth of 200 feet), the "A Zone," and the total square footage of the property minus the "A Zone, "or the "B Zone." These square footages are then multiplied by a unit cost rate, with the "A Zone," or that part of the property which is closest to the street assessed at a higher rate than the "B Zone." All property owners in the area affected by the proposed improvements have been duly notified as required by law. • Recommended City Council Action Staff Presentation. Open the public hearing on the proposed project, take public comment, and close the hearing. Consider the improvement project. A resolution ordering Improvement Project No. 1999 -10, Street Improvements, Camden and 66th Avenue Improvements and • Signalization, approving plans and specifications, and authorizing an advertisement for bids is provided. Open the public hearing to consider certification of the special assessment roll. Staff has received a request from Centres Group that consideration of special assessments be tabled until construction bids are opened so that assessments can be based on actual cost rather than estimated cost. Since this property owner is paying 80% of the total cost of the project, staff believes this is a reasonable request and recommends that the special assessment hearing be continued until June 28. • i • City of Brooklyn Center A great place to start. A great place to stay. 6301 SHINGLE CREEK PKWY BROOKLYN CENTER, 4INNESOTA 55430 ENGINEERING. 569 -3340 FAX. 569 -3494 ENGINEER'S FEASIBILITY REPORT FOR STREET AND SIGNAL IMPROVEMENTS i 66TH AVENUE NORTH AT CAMDEN AVENUE NORTH IMPROVEMENT PROJECT NO. 1999 -10 APRIL 6, 1999 I hereby certify that this feasibility report was prepared by me or under my direct supervision, and that I am a duly Registered Professional Engineer under the laws of the State o nnesota Reg. No. l76 7 Scott Brink City Engineer April 6,1999 Feasibilitv Report Camden/66th Paee I Proiect Summary The proposed project work essentially provides for improvements to the intersection of Camden and S 66th to accommodate redevelopment southeast of the intersection ( including the Regal Theaters site). The redevelopment of this area will produce a significant amount of additional traffic to the intersection and adjoining area, thus necessitating the improvements. Also proposed is an upgrade to a remaining portion of Camden Avenue. 66th Avenue North currently exists as three lanes(a two lane collector street with center turn lane) west of the intersection, and gradually transitions to a wider section as the street passes easterly through the intersection with Camden Avenue and intersects with T.H. 252. Significant amounts of traffic from 66th Avenue will access the redevelopment area by way of Camden Avenue. It is therefore proposed to install a traffic signal at the intersection, and to construct a median and additional traffic and turn lanes. Prior to initializing design work for improvements at the intersection, a traffic study was conducted to determine projected volumes and turning movements based on the traffic projections. A reconstruction of the intersection with traffic signals was therefore determined to be necessary. A summary of the proposed improvements are as follows(and as shown per attached Figures Al -A3): • A traffic signal would be installed at the intersection of 66th and Camden with a split phase timin g g that would accommodate the large amounts of left turn movements from west bound 66th to southbound Camden. • 66th Avenue would be widened at the intersection to accommodate additional traffic lanes. West bound 66th would have a dedicated left turn lane, a combination left and through lane, and a combination through and right turn lane. East bound 66th would have a dedicated left tam lane, through lane, and right turn lane. Camden Avenue at the intersection would be widened to provide two southbound lanes and two northbound lanes(a dedicated right turn and combination through and left turn). • The existing driveway to the Riverwood Townhomes would be closed, and a combined joint access with the Georgetown Apartments would be constructed at the intersection, lining up with Camden Avenue. • Camden Avenue would be reconstructed between 66th and 65th(theater entrance location) to accommodate the increased traffic and intersection improvement transition. The remainder of Camden Avenue(to the south terminus) would be reconstructed with new concrete curb and gutter and bituminous surfacing as well. Although some portions of the existing curb are in fair condition, the current grade is extremely flat with poor drainage characteristics. The existing bituminous pavement would be milled and re -used as aggregate base for a new bituminous mat. • A two inch mill and overlay over the entire intersection of 66th and Camden is proposed. • Feasibility Report Camden166th Pave 2 • It is proposed to construct sidewalk along the west side of Camden between 65th and 66th • within the existing Right of Way. This would require the relocation of power poles and the removal of some trees. • Additional storm drain lines and catch basins will be constructed as required. Because of the excessive wear and use of the roadway over the years on Camden Avenue, the center crown of the roadway has settled; thus resulting in a very flat cross section that inhibits good drainage and promotes further deterioration of the roadway. Since the majority of Camden would be reconstructed as art of the intersection improvement ( i.e. widening, taper distances, etc.), and a cul- P P de -sac to be constructed at the southerly terminus, it was felt that it would make sense to pick up the remaining southerly portion of Camden Avenue. It is also proposed to remove and re- use(recycle) much of the existing bituminous pavement to provide additional base for the new bituminous surface, and build up, or reconstruct the roadway crown, as needed. A plan showing an overall view of the intersection improvement is attached(Figures Al -A3). Cost Summary A detailed construction estimate and cost summary for the improvements is attached at the end of this report. The construction is basically split into 3 parts: (1)66th Avenue and the intersection with Camden; (2) Camden Avenue south of the intersection, and (3) improvements and adjustments on the • north side of 66th to accommodate the private driveways into the Georgetown Apartments and Riverwood Townhomes. Construction Cost(including an estimated factor for engineering and administration) are as follows: 66th/Camden Intersection $406,492.68 (includes signal system, roadway widening, mill and overlay) Camden Avenue $146,130.06 (includes complete reconstruct and sidewalk) Driveway Adjustments(Apartments and Townhomes) $13,667.94 * A 10 % contingency construction contingency is factored into these costs, as well as an estimate for engineering and administration) Additional Permanent Right of Way and Sidewalk easements would be needed from the Melrose GatesApartments, primarily to provide for the right turn lane(eastbound 66th to southbound Camden). Additional sidewalk and utility easement from Georgetown Apartments will also be needed. Widening of the roadway will push the existing walk further north, and placement of the signal mast support pole will also require an easement. • Feasibilitv Report Camden/66th Page 3 Temporary(construction) easements will also be needed from most of the properties. Some additional permanent easement for signal control cabinets may also be needed. Way/Easements of Right /Easements • g Y Melrose Gates Permanent Street and Utility(1,557s.f. @ $1.50) $2335.50 Permanent Sidewalk (1,021s.f. @ $0.40) $408.40 Temporary Const. (2,720s.f. @ $0.030 /s.f. /mo.) $81.60 /month Georgetown Apartments Permanent Sidewalk (3240s.f. @ $0.40) $1296.00 Temporary Const. (5,932s.f. @ $0.030 /s.f. /mo.) $178.00 /month Utility Easement(1284s.f. @ $0.25) $321.00 Riverwood Town Homes Permanent Street and Utility(49s.f. @ $1.50) $74.00 Temporary Const. (6,235s.f. @ $0.030 /s.f. /mo.) $187.05 /month *Some additional permanent easements for signal mast poles and control cabinets may also be needed The total wa right of and easement acquisition costs at this time have been estimated to be $5,775.00. g Y q TOTAL ESTIMATED PROJECT COST: $572,066.22 • Funding for Improvements As previously stated in this report, the construction cost of the improvements can essentially be split into three segments; the intersection itself, Camden Avenue, and driveway adjustments to the north side of the intersection. Because the signalized intersection is needed to accommodate increased traffic induced by redevelopment, it is expected that parcels located in the redevelopment area (all parcels in the plat intersection improvement. "R egal Road Development Addition p ) would share in the cost of the inters P For Camden Avenue improvements, it is proposed to levy special assessments for street improvements in accordance with the rates adopted by the City's current policy. The City's policy for streets in commercial and industrial zoned areas is that 70 percent of the cost of street improvements is assessed to the property owners, and 30 percent is paid for with general city funds. Based upon preliminary construction cost estimates and the area(square footage) of properties benefitting from the improvement, we have calculated a preliminary assessment (attached). The roll shows proposed assessments for all properties in the project area. The amount is based upon a combination of actual front square footage (property length along the street times a depth of 200 feet), the "A Zone", and the total square footage of the property minus the "A Zone ", or the "B Zone." These square footages are then multiplied by a unit cost rate, with the "A Zone ", or that part of the property which is closest eta assessed at a higher rate than the "B Zone." Figure -4) describes the • to the street ssess g l� e B (Pages 1 proposed cost splits and assessments in further detail. Feasibilitv Report Camden/66th Pave 4 • Schedule The anticipated schedule at this time is to let a contract for the improvements this spring or early summer and begin construction of the roadway improvements this summer. Since there is usually some delay or lead time in ordering the traffic signal equipment, the signal itself would be installed in late summer or fall, and the total improvement completed in the fall of 1999. The Regal Theater developer's representatives have most recently indicated that they do not expect the theaters to open until after January 1, 2000. Recommended 1999 Project Schedule April 26 Council receives feasibility report and calls for Public Hearing May 24 Public hearing and Special Assessment Hearing; Council may authorize the project, order or approve plans and specifications, and authorize Ad for Bids. June 2 First date of advertisements in Post and Construction Bulletin June 23 Bid Opening June 28 Council Award Contract July 5 Start Construction October 15 Substantial Completion Conclusion Roadway improvements as described in this report are essential in maintaining the safety and welfare of the general public, and in benefitting the City and its stakeholders. As a result of the traffic and infrastructure needs described, the proposed solutions, and estimated costs described in this report, the proposed improvements are considered necessary, cost effective, and feasible. Scott Brink City Engineer Reg. No. 17657 • Feasibilitv Report CamderzlMth Page 5 • Rc iMy WIM W MT w TA LOANR l d WAM"TARa • : 'SUReARR ft -AL r a oaRETUReTRaR' As Aworu L 9WT IAL V r conCARaaI� 1Mi ft-AL SaaH Txor As VoarRa LT TR[ ra M rROm: LEGEND C 1 T Y O F s sTREEr aHrDaTxe milwx er ar s s� .A� C"VARRCK Ca1NTT OJARIM snmTw w� BROOKL YN C 9owo suit ccHraaf m RK aRAnaA .a'LlllE 1![lLL1(!!ft NNRORq /RGD YANK roR TORPORAAV iRMT,6 oLW11RR Sa1E 41aR,iS. AwRt 1MLL EX CONSTRUCTION PLANS INDEX ►ER AH xAr wA RRwr D4T EASCANT PRCPUn uc F OR SHEET xx aafr OF wAY NO. DEKRIPTION swr," SEVER AM MMwaE =„m VALVE CONCRETE MEDIAN., CURB & GUTTER, SIDEWALK, MILE SHEET "ATERSu" ""°x" PAVEMENT, AND STORM SEWER WATER VALVE MM"OLE TIP" SEC"s srow s -' A"°"""T"'° Za„u�>R� }S o CAI SA9N MCATCH iRANROE o"`Ci DUALS 66TH AVENUE AND CAMDEN AVENUE N. °.�,E, RRO,Raawa T6fl/WTE R;J.SIE a mNaR 7_S OETARS L U"ooW*WNo DEC7TxC emu at aa100T CITY PROJECT N0. ' "' °' R° ' °V "` P ` A "' TB""cQ MENTAL f1 MW CDHS=)C710N - SSM ARE M. . cA" ri Pm[sTAL GEtmiC awwaE 11 77REET CONS7RUCIRON - CAl10EN AVE o POWER P" N° SCALE DOM an AMORaR i] STRONG PLAN V flm UCHT P0.0 �I{y.�Ij{�, x malle Saw., SrMoAm I+-I SmNALS AND mCNACE A , V �Rc Q > a I9-22 CROSS SEC110HS CM s rAa'wa PROJECT LOCATION a ) 3. AL OFW4 * s ai PARK s1OP, M) W .�) CHART. — a iH! PLAN CON7AW3�WEL73. am 67th ¢ w RARRO+a TRA«s AVE. , N. A d• wax (cccv —s) Z - • 1, TREE (coo"CI6) Z p 0 N-1 90A Vamp) AREA Z Q U -6th A °`Maw d p m - Q � PROPOSED OR NEW CONSTRUCTION p U J Hew RROn of wAV 65th AV. 65th AVE. TDeORARV EwMr EAal�fT 'f / swTpj yIENT W S,NTAR7 YAER A,o AaE LVN FoRmAw i a O i PRELIMINARY. ONLY s t TEF AK SEVER SDhKE HYDRANT AM VALVE 64 th AVE. �� 1 - WATER SSAwCE AHO OURS STOP Sax ! . WATIM VALVE MAMC E 94 694 - 1 `_ �O' RECOMMENDED FOR APPROVAL F - STOW SEWM UN M.wiaE t �� CATCH SASH CITY ENOHFFA OF DROOIfLiN CENTER DAIS i DRAH MICH PPE EN —� �/� CAMD - aE axu Mo wr�R R, BROOKLYN CENTER, MINNESOTA uj H E L ATBAL Z Li / _ m t+� PaE �. cam. _. D \I�CT - . IRMrIC 901.4 STMDARO - I 9RH ("Wt. r ARK SIM, m) A STREET U0 TET R D PaMi ( Ea ET UarTHO CA" RoAlt IF" t � w9AA7RRH w�i. r r� 4 � �••• r r,. r w I� mn RN ./aTA R.P Iv W � m n ■ Rar ' `, REMOVE EXIST. CS FRAME 4 20 0 20 CASTING AND INSTALL M l o ! �� i f /' + +a V 9 f FRAME k CASTING i k �---f� 1 SAWCUT FOR REMOVAL � r .� + + 10 SCALE 1:5O° OF CAMDEN AVE- III (66th CURB LINE EX ED) 9.1 Y • .' ® t �• 0 9r SAL AGE k REINSTALL do SALVAGE REINSTALL 1.2 M IGH WOOD FENCE O HYDRANT \ ' r > 7 MJ cp IY 6 A �r 4.57 M 105 CONSTRUCT NEW CATCH Q V .�. ASIN OVER E%ISRNC - �L1:._ �O 15 RCP LEAD H AN k REINSTALL 1' t 1 B ' O E'R v SALVAGE REINSTALL ROPOSED SIDEWALK EASEMENTFiP� k +, r 1.2 M HIGH WOOD FENCE o SALVAGE dt REINSTALL REMOVE STREET LIGHT care WOOD SIGN AND POLES (BY OTHERS) MELROSE GATES MOST FAC T° V61fY AM -VnnY i aAVATaw N+1st CCta+s:cn+s m •� I APARTMENTS ^� '66th AVENUE �wu1uA111t wtollwtalt ' �2 i 25 6 j I ' I - •ek'Y oRUSEFJ71..N- al.rEaLB+F. -{r «t� I — 3 I ' 2U. i SB " IOPOS D-RIM . T-GUT 5 1i I I _ '_ 66th AVENUE I a wo or{oo ' 0.100 J) 0 +200 : - - - • ; ,� . r' � ; ; . � 11a � I BROOKLYN CENTER, I STTt�T Po PROVEM01TS °"°' �•w• °--/ I MINNESOTA 1MtAr110 - —_ I', ° - OL9IX / .. '�...- .�_.....-- .�...�... r.- �..+ -.�. �.�- ._..r�'vw+•ne.r- .•_r_.. ._aT *r.-{m'x•rarr— Y------ -T_..� -..y': ry• ...._.- �- �...... ✓w........... .. .. _ C rn a �I N • .. . _.. �88ii�i� 20 - 0 20 CONSTRUCT 1.52 mx 8.10 m CONCRETE pploVf k SALVAGE Po TO ALLOW ACCESS REPLACE CB CAST VEWAY APRON R PoyLAtE YAM STORM uN d , @ 10` SCALE 1:500 TO MSING STREET l CASTING t Uo (]) PGwrn P OLE To BE uovED fy REMOVE ANO REPLACE BY 0T1ER8 (TP) REMOVE AND REPLACE CONCRETE pPoVEWAY APRON ENO I.52 m SM% SALVAfg -k AD ST CONCRETE DRIVEWAY APRON 1 m S' W/ PED RAMP? V US , �1 r - v- i _ � � ' \_, '•� � �� �� y � 1�' �j ! " ' r/�TT �. I�@. . _ i � 1 � I 1 _ C7ckr E �h -/ 4 � _ I f. —asrm 4 1 )I S � REMOVE DRIVEWAYS 9.1t m EMOVE TREE (7YP) SALVAGE t A0.LSi CB CASTING (]) iu !•1 W1 O INTO ET NEW CB 005TING MN Pte. EASOIETI, 3 , - // PR SED �i i Wf L - 300 RCP lEaO PROPOSED MONT OF WAY- C IEMA I , WSTALL SALVAGED D CB CASTING (2) ENTRANCE I CONTRACT 011 70 V@fY ALL RSEVA TO EN AVENUE _ _ � Tmr StA1CNMARx wroRUAT1o11 0 I ) 2n 7 57 +I ' 8 !154 a .; I I ' CAMDEN AVE. - 1r200 14]00, Z49 Ir000 1 A- ..•..rw r.b N P �^ i�.. r B ut ROOKLYN CENTER I CAMDEN AVENUE 3 OiA.wG � ... ... -- MINNESOTA R RU ECONSTCTION an y loam R IDolt _ -___ t.P x. aaw WAIN I xn Br 1 nAn REN90xs C mn BL"�I m w . IMPROVEMENT PROJECT NO. 1999 -10 Camden /66th Improvements & Signal System Estimated Cost Contract $ 429,008.50 10% Contingency $ 42,900.85 Subtotal $471,909.35 Engineering /Admin /Legal $ 94,381.87 Easements $ 5,775.00 Total $ 572,066.22 Estimated Revenues Special Assessments Schedule A $ 411,292.68 Schedule B $102,291.00 Local State Aid $ 58,482.54 Total $ 572,066.22 • 5/11/99 • IMPROVEMENT PROJECT NO. 1999 -10, Camden /66th Improvements & Signal System ESTIMATED SPECIAL ASSESSMENTS, Schedule A, 66th Avenue Reconstruction & Signal ESTIMATED PROJECT COST = $ 411,292.68 Total PROPOSED Parcel PID# ADDRESS ASSESSMENT Area 36- 119 -21 -13 -0117 615 - 66th Avenue North 55,917 36- 119 -21 -13 -0116 6420 Camden Avenue North $ 111,049.02 160,466 36- 119 -21-42 -0019 6420 Camden Avenue North $ 300,243.66 433,852 36- 119 -21-42 -0020 6330 Camden Avenue North 71,693 0 0 0 TOTAL PRELIMINARY ASSESSMENTS $411,292.68 721,928 *In the Regal Theaters Subdivision Agreement, Centres agreed to pay 100% of the cost of improvements. g: kl epts\ eng \project\99proj \66 &camd\draftspa i I I • ! IMPROVEMENT PROJECT NO. 1999 -10, Camden /66th Improvements & Signal System ESTIMATED SPECIAL ASSESSMENTS, Scehedule B, Camden Avenue Reconstruction ESTIMATED PROJECT COST = $ 146,130 70% ASSESSED = $ 102,291 $ 43,839 A ZONE = 393,500 SF @ $ 0.1820 / SF (70% of total) B ZONE = 854,235 SF @ $ 0.0359 / SF (30% of total) PROPOSED A ZONE B ZONE PID# ADDRESS ASSESSMENT AREA AREA 36- 119 -21 -31 -0045 Apts $45,072.32 175,770 364,331 36- 119 -21 -24 -0046 Apts $3,392.55 13,230 27,423 36- 119 -21 -13 -0117 615 - 66th Avenue North $127.38 700 36- 119 -21 -13 -0116 6420 Camden Avenue North $13,201.31 50,922 109,544 36- 119 -21-42 -0019 6420 Camden Avenue North $35,692.41 137,678 296,174 36- 119 -21-42 -0020 6330 Camden Avenue North $4,805.02 15,200 56,763 TOTAL PRELIMINARY ASSESSMENTS $102,291.00 393,500 854,235 g:\ depts\ eng \project\99proM6 &camd\draftspa IMPROVEMENT PROJECT NO. 1999 -10, Camden /66th Improvements & Signal System ESTIMATED SPECIAL ASSESSMENTS, Total TOTAL PROPOSED Schedule Schedule PID# ADDRESS ASSESSMENT A B 36- 119 -21 -31 -0045 6305 -6507 Camden Avenue North $ 45,072.32 $ 45,072.32 36- 119 -21 -24 -0046 6507 Camden Avenue North $ 3,392.55 $ 3,392.55 36- 119 -21 -13 -0117 615 - 66th Avenue North $ 127.38. $ - $ 127.38 36- 119 -21 -13 -0116 6420 Camden Avenue North $ 124,250.33 111,049 $ 13,201.31 36- 119 -21-42 -0019 6420 Camden Avenue North $ 335,936.07 300,244 $ 35,692.41 36- 119 -21-42 -0020 6330 Camden Avenue North $ 4,805.02 $ - $ 4,805.02 I TOTAL PRELIMINARY ASSESSMENTS .$513,583.68 $ 411,292.68 $102,291.00 g:\depts \eng \project \99proj\66 &camd\draftspa III Member introduced the following resolution and moved its • adoption: RESOLUTION NO. RESOLUTION ORDERING IMPROVEMENTS, APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS, IMPROVEMENT PROJECT NO. 1999 - 10, STREET AND SIGNAL IMPROVEMENTS, 66TH AND CAMDEN AVENUES WHEREAS, the Brooklyn Center City Council on May 24, 1999 authorized consideration of street improvements for the intersection of Camden Avenue North and 66th Avenue North, and related improvements to Camden Avenue south of the intersection; and P , WHEREAS, the Council has previously received and accepted a feasibility report for said proposed improvements, as prepared by the City Engineer; and WHEREAS, said improvement is necessary, cost effective, and feasible as detailed in the feasibility report; and WHEREAS the City Council on the 26th of Aril 1999 adopted a resolution setting a , , tY P P g date for a public hearing regarding proposed improvements for Improvement Project No. 1999 -10; and WHEREAS, ten days published notice of the hearing was given and the hearing thereon was held on the 24th day f May, 1999, at which time all persons desiring to be heard were given an Y Y P g opportunity to be heard thereon; and • WHEREAS, the Council has considered all comments, testimony, evidence and reports offered at or prior to the May 24, 1999 hearing; and WHEREAS, the City reasonably expects to expend monies from the Special Assessments Construction Fund, on a temporary basis to pay the expenditures described in this resolution; and WHEREAS, the City reasonably expects to reimburse itself for such expenditures from the proceeds of taxable or tax- exempt bonds, the debt service of which is expected to be paid from property taxes, special assessments, or utility fees. The maximum amount of obligations expected to be issued for such project is $513,600; and WHEREAS, City Staff, under the direction of the City Engineer have prepared plans and specifications for said project. i NOW THEREFORE BE IT RESOLVED b the City Council of the City of Brooklyn Y ty ty n Y Center, Minnesota that: 1. Improvement Project No. 1999 -10, Street Improvements, Camden and 66th - Avenue Improvements and Signalization is hereby ordered. 2. The plans and specifications for said improvement project are hereby approved and ordered filed with the City Clerk. • . RESOLUTION NO. 3. The City Clerk shall prepare and cause to be inserted in the official newspaper and Construction Bulletin an advertisement for bids for the making of such improvement in accordance with the approved plans and specifications. The advertisement shall be published in accordance with Minnesota State Statutes, shall specify the work to be done and shall state the time and location at which bids will be opened by the City Clerk and the City Manager or their designees. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's's check, bid bond, or certified check payable to the City Clerk for 5 percent of the amount of such bid. 4. This resolution is intended to constitute official intent to issue taxable or tax exempt reimbursement bonds for purposes of Treasury Regulation 1.105 -2 and any successor law, regulation, or ruling. This resolution shall be modified to the extent required or permitted by Treasury Regulation 1.105 -2. or any successor law, regulation, or ruling. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • • adoption: Member introduced the following resolution and moved its RESOLUTION NO. RESOLUTION CERTIFYING SPECIAL ASSESSMENTS FOR IMPROVEMENT PROJECT NO. 1999 -10, STREET AND SIGNAL IMPROVEMENTS, 66TH AND CAMDEN AVENUES, TO THE HENNEPIN COUNTY TAX ROLLS WHEREAS, pursuant to proper notice duly given as required by law, the City Council has met and heard and passed upon all objections to the proposed Special Assessment Levy No. 14570; and WHEREAS, assessment rolls, copies of which are attached hereto and part hereof by reference, have been prepared by the City Clerk, tabulating those properties where street improvement costs are to be assessed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. Such proposed assessments, Special Assessment Levy No. 14570, made a part hereof, are hereby accepted and shall constitute the special assessments • against the lands named therein and each tract of land therein included is hereby found to be benefitted by the improvement in the amount of the assessments levied against it. 2. Such assessments shall be payable in equal annual installments extending over a period of ten (10) years as indicated on the assessment roll. The first of the installments to be payable with ad valorem taxes in 2000, and shall bear interest at the rate of six (6.0) percent per annum on the entire assessment from July 1, 1999 through December 31, 2000. 3. The owner of any property so assessed may at any time prior to the certificate of the assessment to the County Auditor pay the whole of the assessment, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he or she may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15, or interest shall be charged through December 31 of the succeeding year. • • RESOLUTION NO. 4. The City Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the proper tax lists of the county, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: • whereupon said resolution was declared duly passed and adopted. • CITY OF BROOKLYN CENTER SPECIAL ASSESSMENT CERTIFICATION ROLL " ..,a. <` - CAMDEN & :66TH AVENI7E STREET: SID =SIGNALIMPi30VEIVl MP.ROV.EMENTPROJECT 1999� fl:`-`: LEVY # P ROPERTY`ID AQ DN # 14570 36- 119 -21 -31 -0045 89625 6305 CAMDEN AVE N $45,072.32 14570 36- 119 -21 -24 -0046 89625 6507 CAMDEN AVE N $3,392.55 14570 36- 119 -21 -13 -0117 06591 615 66TH AVE N $127.38 14570 36- 119 -21 -13 -0116 06591 6420 CAMDEN $124,250.33 14570 36- 119 -21-42 -0019 06591 6420 CAMDEN AVE N $335,936.07 14570 36- 119 -21-42 -0020 06591 6330 CAMDEN AVE N $4,805.02 TOTAL $513,583.67 • I i s City g Council Agenda Item No. 9a its adoption: Member introduced the following resolution and moved RESOLUTION NO. RESOLUTION AUTHORIZING THE EXECUTION OF A JOINT COOPERATION AGREEMENT BETWEEN THE CITY OF BROOKLYN CENTER AND HENNEPIN COUNTY FOR PARTICIPATION IN THE URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM IN FY 2000 - 2002 WHEREAS, the City of Brooklyn Center, Minnesota and the County of Hennepin have in effect a Joint Cooperation Agreement for purposes of qualifying as an Urban County under the United States Department of Housing and Urban Development Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) Programs; and WHEREAS, the City and County wish to execute a new Joint Cooperation Agreement in order to continue to qualify as an Urban County for purposes of the CDBG and I HOME Programs. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the current Joint Cooperative Agreement between the City and the County be terminated and a new Joint Cooperative Agreement between the City and County be executed effective October 1, 1999, and that the Mayor and the City Manager be authorized and directed to sign the agreement on behalf the City. alf of g g Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: . whereupon said resolution was declared duly passed and adopted. =4. Hennepin County An Equal Opportunity Employer May 6, 1999 Mr. Michael McCauley City Manager City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 Dear Mr. McCauley: Accompanying for your review and execution is the Urban Hennepin County Joint Cooperation Agreement for FY 2000 — 2002. The agreement sets forth broad shared powers for carrying out . housing and community development activities. The U.S. Department of Housing and Urban Development (HUD) requires the agreement in order for Hennepin County to qualify as an urban county and be the recipient of Community Development Block Grant (CDBG) and the HOME Investment Partnership Program (HOME) entitlement funds. A draft gray -line copy of the agreement is enclosed, which details all revisions to the current agreement. There were two significant changes. One is to increase the threshold for participation in the Consolidated Pool from $50,000 to $75,000. The second is to add a clause to Section VI that gives cities that reach metropolitan city entitlement status before July 16, 1999 the choice of opting out of the program or to defer their status and stay in the county program. Under the Hennepin County agreement, any city with metropolitan city status will receive funding using the HUD entitlement formula or the county formula, whichever is greater. As a community participating in the Urban Hennepin County program, your city would not be eligible in FY 2000 — 2002 to apply for grants under the small cities or state CDBG programs. Your community will automatically participate in the Hennepin County HOME program and will not be eligible to receive HOME funds through the state or other consortiums. Please execute the city signature page of the agreement to indicate your continued participation in the Urban County Program. Return only an original copy of the city signature page with the city seal and a copy of the authorizing resolution by JUNE 30, 1999. • Office Of Planning & Development Development Planning Unit Recycled Paper 10709 Wayzata Boulevard, Suite 260 Minnetonka, Minnesota 55305 (612) 541 -7080 FAX012) 541.7090 TDDrM:(612) 541 -7981 • Mr. Michael McCauley May 6, 1999 Page 2 A sample council resolution is enclosed. A copy of the county signature page will be provided after execution by the county. Please contact Mark Hendrickson at 541 -7084 if you have any questions about the agreement or the Urban County Program. I look forward to continuing our cooperative efforts in addressing suburban Hennepin County housing and community development needs. Sincerely, i Gary L. C ningh Director Enclosures: Cooperation Agreement Draft gray line agreement Sample resolution cc: Brad Hoffman i • I Contract No. A18637 JOINT COOPERATION AGREEMENT URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM THIS AGREEMENT made and entered into by and between the COUNTY OF HENNEPIN, State of Minnesota, hereinafter referred to as "COUNTY," A -2400 Government Center, Minneapolis, Minnesota, 55487, and the cities executing this Master Agreement, each hereinafter respectively referred to as "COOPERATING UNIT," said parties to this Agreement each being governmental units of the State of Minnesota, and made pursuant to Minnesota Statutes, Section 471.59: WITNESSETH: COOPERATING UNIT and COUNTY agree that it is desirable and in the interests of their citizens that COOPERATING UNIT shares its authority to carry out essential community development and housing activities with COUNTY in order to permit COUNTY to secure and administer Community Development Block Grant and HOME Investment Partnership funds as an Urban County within the provisions of the Act as herein defined and, therefore, in consideration of the mutual covenants and promises contained in this Agreement, the parties mutually agree to the following terms and conditions. COOPERATING UNIT acknowledges that by the execution of this Agreement that it understands that it: • I . May not also apply for grants under the State CDBG Program from appropriations for fiscal years during which it is participating in the Urban County Program; and 2. May not participate in a HOME Consortium except through the Urban County. I. DEFINITIONS The definitions contained in 42 USC 5302 of the Act and 24 CFR §570.3 of the Regulations are incorporated herein by reference and made a part hereof, and the terms defined in this section have the meanings given them: A. "Act" means Title I of the Housing and Community Development Act of 1974, as amended, (42 U.S.C. 5301 et seq.). B. "Regulations" means the rules and regulations promulgated pursuant to the Act, including but not limited to 24 CFR Part 570. C. "HUD" means the United States Department of Housing and Urban Development. D. "Cooperating Unit" means any city or town in Hennepin County that has entered into a cooperation agreement that is identical to this Agreement, as well as Hennepin County, which is a party to each Agreement. 0 E. "Consolidated Plan" means the document bearing that title or similarly required statements or documents submitted to HUD for authorization to expend the annual grant amount and which is developed b the COUNTY in conjunction with COOPERATING UNITS as part of the Community • P Y Development Block Grant Program. F. "Metropolitan City" means any city located in whole or in part in Hennepin County which is certified by HUD to have a population of 50,000 or more people. II. PURPOSE The purpose of this Agreement is to authorize COUNTY and COOPERATING UNIT to cooperate to undertake, or assist in undertaking, community renewal and lower income housing assistance activities, specifically urban renewal and publicly assisted housing and authorizes COUNTY to carry out these and other f eligible recipients who reside within the eligible activities for the benefit o g p corporate limits of th e g COOPERATING UNIT which will be funded from annual Community Development Block Grant and HOME appropriations for the Federal Fiscal Years 2000, 2001 and 2002 and from any program income generated from the expenditure of such funds. III. AGREEMENT The term of this Agreement is for a period commencing on October 1, 1999 and terminating no sooner than the end of the program year covered by the Consolidated Plan for the basic grant amount for the Fiscal Year 2002, as authorized by HUD, and for such additional time as may be required for the expenditure of funds granted to the County for such period. COUNTY may notify COOPERATING UNIT prior to the end of the Urban County qualification period that the Agreement will automatically be renewed unless it is terminated in writing by either • party. Either COUNTY or COOPERATING UNIT may exercise the option to terminate the Agreement at the end of the Urban County qualification period. If COUNTY or COOPERATING UNIT fail to exercise that option, it n County qualification subsequent Urba option until the end of a tY q will not have the opportunity to exercise that op q period. COUNTY will notify the COOPERATING UNIT in writing of its right to elect to be excluded by the date specified by HUD. This Agreement must be amended by written agreement of all parties to incorporate any changes necessary to meet the requirements for cooperation agreements set forth in the Urban County Qualification Notice applicable for the year in which the next qualification of the County is scheduled. Failure by either party to adopt such an amendment to the Agreement shall automatically terminate the Agreement following the expenditure of all CDBG and HOME funds allocated for use in COOPERATING UNIT's jurisdiction. Notwithstanding any other provision of this Agreement, this Agreement may be terminated at the end of the program period during which HUD withdraws its designation of COUNTY as an Urban County under the Act. This Agreement shall be executed by the appropriate officers of COOPERATING UNIT and COUNTY pursuant to authority granted them by their respective governing bodies, and a copy of the authorizing resolution P and executed Agreement shall be filed promptly by the COOPERATING UNIT in the Hennepin r County Office of Planning and Development, and in no event shall the Agreement be filed later than June 30, 1999. COOPERATING UNIT and COUNTY shall take all actions necessary to assure compliance with the applicant's certifications required by Section 104(b) of the Title I of the Housing and Community Development Act of 1974, as amended, including Title VI of the Civil Rights Act of 1964; the Fair Housing Act, Section 109 of Title I of the Housing and Community Development Act of 1974; and other applicable laws. • 2 IV. ACTIVITIES COOPERATING UNIT agrees that awarded grant funds will be used to undertake and carry out within the terms of this Agreement certain projects involving one or more of the essential activities eligible for funding under the Act. COUNTY agrees and will assist COOPERATING UNIT in the undertaking of such essential activities by providing the services specified in this Agreement. The parties mutually agree to comply with all applicable requirements of the Act and the Regulations and other relevant Federal and/or Minnesota statutes or regulations in the use of basic grant amounts. Nothing in this Article shall be construed to lessen or abrogate COUNTY's responsibility to assume all obligations of an applicant under the Act, including the development of the Consolidated Plan, pursuant to 24 CFR Part 91. COOPERATING UNIT further specifically agrees as follows: A. COOPERATING UNIT will in accord with a COUNTY - established schedule prepare and provide to COUNTY, in a prescribed form, requests for the use of Community Development Block Grant Funds consistent with this Agreement, program regulations and the Urban Hennepin County Consolidated Plan. B. COOPERATING UNIT acknowledges that, pursuant to 24 CFR §570.501 (b), it is subject to the same requirements applicable to subrecipients, including the requirement for a written Subrecipient Agreement set forth in 24 CFR §570.503. The Subrecipient Agreement will cover the implementation requirements for each activity funded pursuant to this Agreement and shall be duly executed with and in a form prescribed by COUNTY. C. COOPERATING UNIT acknowledges that it is subject to the same subrecipient requirements stated in paragraph B above in instances where an agency other than itself is undertaking an activity pursuant to this Agreement on behalf of COOPERATING UNIT. In such instances a written Third c Pa rty Agreement shall be duly executed between the agency and COOPERATING UNIT in a form prescribed by COUNTY. D. COOPERATING UNIT shall implement all activities funded for each annual program pursuant to this Agreement within Twenty -Four (24) months of the authorization by HUD to expend the basic grant amount. 1. Funds for all activities not implemented within Twenty -Four (24) months shall be transferred to a separate account for reallocation on a competitive basis. 2. Implementation period extensions may be granted upon request in cases where the authorized activity has been initiated and/or subject of a binding contract to proceed. E. COOPERATING UNIT will take actions necessary to assist in accomplishing the community development program and housing goals, as contained in the Urban Hennepin County Consolidated Plan. F. COOPERATING UNIT shall ensure that all programs and/or activities funded in part or in full by grant funds received pursuant to this Agreement shall be undertaken affirmatively with regard to fair opportunities for minorities and women. It shall, in and business o housing, employment pp 0 implementing all programs and/or activities funded by the basic grant amount comply, with all applicable Federal and Minnesota Laws, statutes, rules and regulations with regard to civil rights, • affirmative action and equal employment opportunities and Administrative Rule issued by the COUNTY. 3 • G. COOPERATING UNIT that does not affirmatively further fair housing within its own jurisdiction or that impedes action by COUNTY to comply with its fair housing certification shall be prohibited from receiving CDBG funding for any activities. H. COOPERATING UNIT shall participate in the citizen participation process as established by COUNTY in compliance with the requirements of the Housing and Community Development Act of 1974, as amended. I. COOPERATING UNIT shall reimburse COUNTY for any expenditure determined by HUD or COUNTY to be ineligible. J. COOPERATING UNIT shall prepare, execute, and cause to be filed all documents protecting the interests of the parties hereto or any other party of interest as may be designated by the COUNTY. K. COOPERATING UNIT has adopted and is enforcing: 1. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations; and 2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such nonviolent civil rights demonstrations within its jurisdiction. COUNTY further specifically agrees as follows: A. COUNTY shall prepare and submit to HUD and appropriate reviewing agencies, on an annual basis, all plans, statements and program documents necessary for receipt of a basic grant amount under the Act. B. COUNTY shall provide, to the maximum extent feasible, technical assistance and coordinating services to COOPERATING UNIT in the preparation and submission of a request for funding. C. COUNTY shall provide ongoing technical assistance to COOPERATING UNIT to aid COUNTY in fulfilling its responsibility to HUD for accomplishment of the community development program and housing goals. UNIT agree to administer local housing n official request b gr D. COUNTY shall, upon q y COOPERATING rehabilitation grant programs funded pursuant to the Agreement, provided that COUNTY shall receive Twelve percent (12 %) of the allocation by COOPERATING UNIT to the activity as reimbursement for costs associated with the administration of COOPERATING UNIT activity. E. COUNTY may, at its discretion and upon official request by COOPERATING UNIT, agree to administer, for a possible fee, other programs and/or activities funded pursuant to this Agreement on behalf of COOPERATING UNIT. F. COUNTY may, as necessary for clarification and coordination of program administration, develop and implement Administrative Rules consistent with the Act, Regulations, HUD administrative directives, and administrative requirements of COUNTY. • 4 4 V. ALLOCATION OF BASIC GRANT AMOUNTS Basic grant amounts received by the COUNTY under Section 106 of the Act shall be allocated as follows: A. COUNTY shall retain Ten percent (10 %) of the annual basic grant amount for the undertaking of eligible activities. B. The balance of the basic grant amount shall be made available by COUNTY to COOPERATING UNITS in accordance with the formula stated in part C and the procedure stated in part D of this section for the purpose of allowing the COOPERATING UNITS to submit funding requests. The allocation is for lannin purposes only and is not a guarantee of funding. P g PmF C. The COUNTY will calculate, for each COOPERATING UNIT, an amount that bears the same ratio to the balance of the basic grant amount as the average of the ratios between: I . The population of COOPERATING UNIT and the population of all COOPERATING UNITS. 2. The extent of poverty in COOPERATING UNIT and the extent of poverty in all COOPERATING UNITS. 3. The extent of overcrowded housing by units in COOPERATING UNIT and the extent of overcrowded housing by units in all COOPERATING UNITS. 4. In determining the average of the above ratios, the ratio involving the extent of poverty shall be counted twice. • D. Funds will be made available to communities utilizing the formula specified in C of this Section in the following manner: 1. COOPERATING UNIT qualifying as a Metropolitan City (having populations of at least 50,000) will receive annual funding allocations equal to the HUD formula entitlement or the COUNTY formula allocation, whichever is greater. 2. Other COOPERATING UNITS with COUNTY formula allocations of $75,000 or more will receive funding allocations in accordance with the formula allocations. 3. COOPERATING UNITS with COUNTY formula allocations of less than $75,000 will have their funds consolidated in a pool for award in a manner determined by COUNTY. Only the COOPERATING UNITS, whose funding has been pooled, will be eligible to compete for these funds. E. The COUNTY shall develop these ratios based upon data to be furnished by HUD. The COUNTY assumes no duty to gather such data independently and assumes no liability for any errors in the data furnished by HUD. F. In the event COOPERATING UNIT does not request a funding allocation, or a portion thereof, the amount not requested shall be made available to other participating communities, in a manner determined by COUNTY. • 5 i VI. METROPOLITAN CITIES Any metropolitan city executing this Agreement shall defer their entitlement status and become part of Urban Hennepin County. This agreement can be voided if the COOPERATING UNIT is advised by HUD, prior to the completion of the re- qualification process for fiscal years 2000 -2002, that it is eligible to become a metropolitan city and the COOPERATING UNIT elects to take its entitlement status. If the agreement is not voided on the basis of the COOPERATING UNIT's eligibility as a metropolitan city prior to July 16,1999, the COOPERATING UNIT must remain a part of the COUNTY program for the entire three -year period of the COUNTY qualification. VII. OPMON OF COUNSEL The undersigned, on behalf of the Hennepin County Attorney, having reviewed this Agreement, hereby opines that the terms and provisions of the Agreement are fully authorized under State and local law and that the COOPERATING UNIT has full legal authority to undertake or assist in undertaking essential community development and housing assistance activities, specifically urba Vnewal abli ly - assisted housing. Assistant ey • 6 • VIII. HENNEPIN COUNTY EXECUTION The Hennepin County Board of Commissioners having duly approved this Agreement on 1999, and pursuant to such approval and the proper County official having signed this Agreement, the COUNTY agrees to be bound by the provisions herein set forth. COUNTY OF HENNEPIN, STATE OF MINNESOTA By: Chair of its County Board And: Assistant/Deputy /County Administrator Attest: Deputy /Clerk of the County Board ROVE AS tO F RM: Assist/ Attorney Date: APPROVED AS TO EXECUTION: Assistant County Attorney Date: • • IX. COOPERATING UNIT EXECUTION COOPERATING UNIT, having signed this Agreement, and the COOPERATING UNIT'S governing body having duly approved this Agreement on , 1999, and pursuant to such approval and the proper city official having signed this Agreement, COOPERATING UNIT agrees to be bound by the provisions of this Joint Cooperation Agreement, contract A18637 CITY OF By: Its Mayor And: Its City Manager ATTEST: CITY MUST CHECK ONE: The City is organized pursuant to: Plan A Plan B Charter • • May 7, 1999 8 DRAFT • Contract No. A18637 JOINT COOPERATION AGREEMENT URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM THIS AGREEMENT made and entered into by and between the COUNTY OF HENNEPIN, State of Minnesota, hereinafter referred to as "COUNTY," A -2400 Government Center, Minneapolis, Minnesota, 55487, and the cities executing this Master Agreement, each hereinafter respectively referred to as "COOPERATING UNIT," said parties to this Agreement each being governmental units of the State of Minnesota, and made pursuant to Minnesota Statutes, Section 471.59: WITNESSETH: COOPERATING UNIT and COUNTY agree that it is desirable and in the interests of their citizens that COOPERATING UNIT shares its authority to carry out essential community development and housing activities with COUNTY in order to permit COUNTY to secure and administer Community Development Block Grant and HOME Investment Partnership funds as an Urban County within the provisions of the Act as herein defined and, therefore, in consideration of the mutual covenants and promises contained in this Agreement, the parties mutually agree to the following terms and conditions. COOPERATING UNIT acknowledges that by the execution of this Agreement that it understands that it: • 1. May not also apply for grants under the State CDBG Program from appropriations for fiscal years during which it is participating in the Urban County Program; and 2. May not participate in a HOME Consortium except through the Urban County. I. DEFINITIONS The definitions contained in 42 USC 5302 of the Act and 24 CFR §570.3 of the Regulations are incorporated herein by reference and made a part hereof, and the terms defined in this section have the meanings given them: A. "Act" means Title I of the Housing and Community Development Act of 1974, as amended, (42 U.S.C. 5301 et seq.). B. "Regulations" means the rules and regulations promulgated pursuant to the Act, including but not limited to 24 CFR Part 570. C. "HUD" means the United States Department of Housing and Urban Development. D. "Cooperating Unit" means any city or town in Hennepin County that has entered into a cooperation agreement that is identical to this Agreement, as well as Hennepin County, which is a party to each Agreement. E. "Consolidated Plan" means the document bearing that title or similarly required statements or documents submitted to HUD for authorization to expend the annual grant amount and which is i • developed by the COUNTY in conjunction with COOPERATING UNITS as part of the Community Development Block Grant Program. F. "Metropolitan City" means any city located in whole or in part in Hennepin County which is certified by HUD to have a population of 50,000 or more people. II. PURPOSE The purpose of this Agreement is to authorize COUNTY and COOPERATING UNIT to cooperate to undertake, or assist in undertaking, community renewal and lower income housing assistance activities, specifically urban renewal and publicly assisted housing and authorizes COUNTY to carry out these and other eligible activities for the benefit of eligible recipients who reside within the corporate limits of the COOPERATING UNIT which will be funded from annual Community Development Block Grant and HOME appropriations for the Federal Fiscal Years 2000, 2001 and 2002 and from any program income generated from the expenditure of such funds. M. AGREEMENT The term of this Agreement is for a period commencing on October 1, 1999 and terminating no sooner than the end of the program year covered by the Consolidated Plan for the basic grant amount for the Fiscal Year 2002, as authorized by HUD, and for such additional time as may be required for the expenditure of funds granted to the County for such period. COUNTY may notify COOPERATING UNIT prior to the end of the Urban County qualification period that the Agreement will automatically be renewed unless it is terminated in writing by either • party. Either COUNTY or COOPERATING UNIT may exercise the option to terminate the Agreement at the end of the Urban County qualification period. If COUNTY or COOPERATING UNIT fail to exercise that option, it will not have the opportunity to exercise that option until the end of a subsequent Urban County qualification period. COUNTY will notify the COOPERATING UNIT in writing of its right to elect to be excluded by the date specified by HUD. This Agreement must be amended by written agreement of all parties to incorporate any changes necessary to meet the requirements for cooperation agreements set forth in the Urban County Qualification Notice applicable for the year in which the next qualification of the County is scheduled. Failure by either party to adopt such an amendment to the Agreement shall automatically terminate the Agreement following the expenditure of all CDBG and HOME funds allocated for use in COOPERATING UNITs jurisdiction. Notwithstanding any other provision of this Agreement, this Agreement may be terminated at the end of the program period during which HUD withdraws its designation of COUNTY as an Urban County under the Act. This Agreement shall be executed by the appropriate officers of COOPERATING UNIT and COUNTY pursuant to authority granted them by their respective governing bodies, and a copy of the authorizing resolution and executed Agreement shall be filed promptly by the COOPERATING UNIT in the Hennepin County Office of Planning and Development, and in no event shall the Agreement be filed later than June .30, 1999. COOPERATING UNIT and COUNTY shall take all actions necessary to assure compliance with the applicant's certifications required by Section 104(b) of the Title I of the Housing and Community Development Act of 1974, as amended, including Title VI of the Civil Rights Act of 1964; the Fair Housing Act, Section 109 of Title I of the Housing and Community Development Act of 1974; and other applicable laws. • 2 IV. ACTIVITIES • COOPERATING UNIT agrees that awarded grant funds will be used to undertake and carry out within the terms of this Agreement certain projects involving one or more of the essential activities eligible for funding under the Act. COUNTY agrees and will assist COOPERATING UNIT in the undertaking of such essential activities by providing the services specified in this Agreement. The parties mutually agree to comply with all applicable requirements of the Act and the Regulations and other relevant Federal and/or Minnesota statutes or regulations in the use of basic grant amounts. Nothing in this Article shall be construed to lessen or abrogate COUNTY's responsibility to assume all obligations of an applicant under the Act, including the development of the Consolidated Plan, pursuant to 24 CFR Part 91. COOPERATING UNIT furthers specifically agrees as follows: P Y a � A. COOPERATING UNIT will in accord with a COUNTY- established schedule prepare and provide to COUNTY, in a prescribed form, requests for the use of Community Development Block Grant Funds consistent with this Agreement, program regulations and the Urban Hennepin County Consolidated Plan. B. COOPERATING UNIT acknowledges that, pursuant to 24 CFR §570.501 (b), it is subject to the same requirements applicable to subrecipients, including the requirement for a written Subrecipient Agreement set forth in 24 CFR §570.503. The Subrecipient Agreement will cover the implementation requirements for each activity funded pursuant to this Agreement and shall be duly executed with and in a form prescribed by COUNTY. C. COOPERATING UNIT acknowledges that it is subject to the same subrecipient requirements stated in paragraph B above in instances where an agency other than itself is undertaking an activity UNIT. In such instances a written Third pursuant to this Agreement t� Bement on behalf of COOPERATING Party Agreement shall be duly executed between the agency and COOPERATING UNIT in a form prescribed by COUNTY. D. COOPERATING UNIT shall implement all activities funded for each annual program pursuant to this Agreement within Twenty -Four (24) months of the authorization by HUD to expend the basic grant amount. 1. Funds for all activities not implemented within Twenty -Four (24) months shall be transferred to a separate account for reallocation on a competitive basis. extensions may be g ran ted on 2. Implementation period y gran up request in cases where the authorized q activity has been initiated and/or subject of a binding contract to p roceed. E. COOPERATING UNIT will take actions necessary to assist in accomplishing the community, development program and housing goals, as contained in the Urban Hennepin County Consolidated Plan. F. COOPERATING UNIT shall ensure that all programs and/or activities funded in part or in full by grant funds received pursuant to this Agreement shall be undertaken affirmatively with regard to fair housing, employment and business opportunities for minorities and women. It shall, in implementing all programs and/or activities funded by the basic grant amount comply, with all applicable Federal and Minnesota Laws, statutes, rules and regulations with regard to civil rights, Adm inistrative Rule issued b the affirmative action and equal employ opp ortunities and y q PP • COUNTY. 3 G. COOPERATING UNTr that does not affirmatively further fair housing within its own jurisdiction or that impedes action by COUNTY to comply with its fair housing certification shall be prohibited from receiving CDBG funding for any activities. H. COOPERATING UNIT shall participate in the citizen participation process as established by COUNTY in compliance with the requirements of the Housing and Community Development Act of 1974, as amended. I. COOPERATING UNIT shall reimburse COUNTY for any expenditure determined by HUD or COUNTY to be ineligible. J. COOPERATING UNIT shall prepare, execute, and cause to be filed all documents protecting the interests of the parties hereto or any other party of interest as may be designated by the COUNTY. COOPERATING UNIT has adopted and is enforcing: K. COO g P 1. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations; and 2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such nonviolent civil rights demonstrations within its jurisdiction. COUNTY furthers specifically agrees as follows: P Y ?� A. COUNTY shall prepare and submit to HUD and appropriate reviewing agencies, on an annual basis, all plans, statements and program documents necessary for receipt of a basic grant amount under the Act. B. COUNTY shall provide, to the maximum extent feasible, technical assistance and coordinating services to COOPERATING UNIT in the preparation and submission of a request for funding. C. COUNTY shall provide ongoing technical assistance to COOPERATING UNrr to aid COUNTY in fulfilling its responsibility to HUD for accomplishment of the community development program and housing goals. D. COUNTY shall, upon official request by COOPERATING UNIT, agree to administer local housing rehabilitation grant programs funded pursuant to the Agreement, provided that COUNTY shall receive Twelve percent (12 %) of the allocation by COOPERATING UNIT to the activity as reimbursement for costs associated with the administration of COOPERATING UNIT activity. E. COUNTY may, at its discretion and upon official request by COOPERATING UNIT, agree to administer, for a possible fee, other programs and/or activities funded pursuant to this Agreement on behalf of COOPERATING UNIT. F. COUNTY may, as necessary for clarification and coordination of program administration, develop and implement Administrative Rules consistent with the Act, Regulations, HUD administrative directives, and administrative requirements of COUNTY. • 4 • V. ALLOCATION OF BASIC GRANT AMOUNTS Basic grant amounts received by the COUNTY under Section 106 of the Act shall be allocated as follows: A. COUNTY shall retain Ten percent (10 %) of the annual basic grant amount for the undertaking of eligible activities. B. The balance of the basic grant amount shall be made available by COUNTY to COOPERATING UNITS in accordance with the formula stated in part C and the procedure stated in part D of this section for the purpose of allowing the COOPERATING UNITS to submit funding requests. The allocation is for planning purposes only and is not a guarantee of funding. C. The COUNTY will calculate, for each COOPERATING UNIT, an amount that bears the same ratio to the balance of the basic grant amount as the average of the ratios between: 1. The population of COOPERATING UNIT and the population of all COOPERATING UNITS. 2. The extent of poverty in COOPERATING UNIT and the extent of poverty in all COOPERATING UNITS. 3. The extent of overcrowded housing by units in COOPERATING UNIT and the extent of overcrowded housing by units in all COOPERATING UNITS. 4. In determining the average of the above ratios, the ratio involving the extent of poverty shall be counted twice. • D. Funds will be made available to communities utilizing the formula specified in C of this Section in the following manner: 1. COOPERATING UNIT qualifying as a Metropolitan City (having populations of at least 50,000) will receive annual funding allocations equal to the HUD formula entitlement or the COUNTY formula allocation, whichever is greater. 2. Other COOPERATING UNITS with COUNTY formula allocations of $39,599 75,Op0 or more will receive funding allocations in accordance with the formula allocations. 3. COOPERATING UNITS with COUNTY formula allocations of less than $30,000 75;000 will have their funds consolidated in a pool for award in a manner determined by COUNTY. Only the COOPERATING UNITS, whose funding has been pooled, will be eligible to compete for these funds. E. The COUNTY shall develop these ratios based upon data to be furnished by HUD. The COUNTY assumes no duty to gather such data independently and assumes no liability for any errors in the data furnished by HUD. F. In the event COOPERATING UNIT does not request a funding allocation, or a portion thereof, the amount not requested shall be made available to other participating communities, in a manner determined by COUNTY. • 5 • VI. METROPOLITAN C S Any metropolitan city executing this Agreement shall defer their entitlement status and become part of Urban Hennepin County. This agreement can -7 be voided if the COOPERATING tNrf is idviied by'k0b, ,prior " to the ' re-qualification process, for fiscal years 2000-2002, that it is eligible to ;be a:rnetropolitan vity and the COOPERATING UNIT elects to. take its entitlement status. If the agreementisnot voided on the basis of the COOPERATING UNIT's eligibility as a metropolitan city prior to,July'16,199% the c6oPERAnNquNrr must remain a part of the COUNTY program for the entire lbreey earperiod,of th;,,,C0UN 1Yqualification. VI[. OPINION OF COUNSEL The undersigned, on behalf of the Hennepin County Attorney, having reviewed this Agreement, hereby opines that the terms and provisions of the Agreement are fully authorized under State and local law and that the Agmemem pr-e-4dea COOPERATING UNIT, has full legal authority fef GQU'' to undertake or assist in undertaking essential community development and housing assistance activities, specifically urban renewal and publicly-assisted housing. Assistant County Attorney • VIII. HENNEPIN COUNTY EXECUTION The Hennepin County Board of Commissioners having duly approved this Agreement on , 1999, and pursuant to such approval and the proper County official having signed this Agreement, the COUNTY agrees to be bound by the provisions herein set forth. COUNTY OF HENNEPIN, STATE OF MINNESOTA By: Chair of its County Board And: Assistant/Deputy /County Administrator Attest: Deputy /Clerk of the County Board APPROVED AS TO FORM: Assistant County Attorney • Date: APPROVED AS TO EXEC[3T oN:. Assistant County Attorney Date: • i IX. COOPERATING UNIT EXECUTION COOPERATING UNIT, having signed this Agreement, and the COOPERATING UNITS governing body having duly approved this Agreement on , 1999, and pursuant to such approval and the proper city official having signed this Agreement, COOPERATING UNIT agrees to be bound by the provisions of this Joint Cooperation Agreement, contract A18637 CITY OF By: Its Mayor And: Its City Manager ATTEST:: i CITY MUST CHECK ONE: The City is organized pursuant to: Plan A Plan B Charter i May 7, 1999 8 City Council Agenda Item No. 9b City of Brooklyn Center A great place to start. A great place to stay. • MEMORANDUM TO: Mayor Kragness, Councilmembers H' trom, Lasman, Nelson, and Peppe FROM: Michael J. McCauley, City Manager DATE: May 17, 1999 SUBJECT: Private Auction Attached please find materials from Chief Downer outlining the City's experience with using private auction services. Attached also is a copy of the memorandum prepared by Chief Downer in April of 1998 outlining the proposal. As indicated in Chief Downer's memo of May 12, 1999, the basic goal of reducing substantial city staff time has been achieved, while obtaining similar met revenues. The gross income is substantially lower, but the net revenue is fairly close to that which was previously achieved. • 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer ��p�KLYN CENT f9 BROOKLYN CENTER DEPARTMENT PO LICE POLICE MEMORANDUM TO: Michael McCauley, City Manager FROM: Joel Downer, Chief of Police DATE: May 12, 1999 SUBJECT: Auction Proceeds - 1996, 1997 and 1998 The City of Brooklyn Center has a long history of holding a city auction in the spring of each year. The auction was held at the public works garage for the purpose of auctioning off abandoned or confiscated property from the police evidence room as well as disposable city P ro P t p p p rop erty. Since the auction was held once a year, e olice department evidence room was frequently filled to overflowing with property that is held as evidence in criminal prosecution or was waiting to be claimed by the rightful owner. An additional amount of property considered abandoned or unclaimed was being held for the city auction. The police department simply did i not have sufficient space to hold all of the property. The city auction was also time consuming and costly. The auction was scheduled for a Saturday which resulted in a great deal of overtime for public works employees, police employees, and tive staff. The city administrative staff als a great deal of time assisting the s cit administrative ty P ty police property room manager in preparing for the auction. In 1998, the City of Brooklyn Center contracted with Anoka- Fridley Auctions to provide property disposal services as an alternative to the annual city auction. This contractual agreement eliminated overtime costs associated with the auction. It also significantly reduced the time spent by city administrative staff in preparing for the auction. Two auctions took place in 1998. The first was on Saturday, June 13, 1998. The net proceeds from the auction were $2,775. There were no "big ticket" items in this auction. Automobiles, trucks and other large maintenance equipment are auctioned through Hennepin County in order to gain top dollar. The second auction occurred on Saturday, October 3, 1998. The net proceeds from the auction were $1,102. Bicycles were held back from this auction as the sale of bicycles was slow given the time of year. These bicycles were stored at the Anoka- Fridley Auction House and will be sold at the next auction scheduled for June 12, 1999. It is anticipated that bicycles sold in the spring will bring a better price. i Auction Proceeds (net): 1996 $3,594.00 1997 $3,961.00 1998 $3,876.00 1999 First auction scheduled for Saturday, June 12th. BROOKLYN CENTER UI'NCElyTF9 S POLICE DEPARTMENT POLICE MEMORANDUM TO: City Manager Michael McCauley PID FROM: Chief Joel Downer DATE: April 20, 1998 SUBJECT: Disposal of Property The City of Brooklyn Center has a long history of holding a City auction in the spring of each year. The auction is held at the public works garage for the purpose of auctioning off abandoned or confiscated property from the police evidence room as well as disposable City property. The police department evidence area is overflowing with property that either needs to be held as • evidence for criminal prosecution or is waiting to be claimed by the rightful owner. An additional amount of property is considered abandoned or unclaimed and is being held for the City auction. The 1997 City auction was one of the largest ever conducted. The gross income was approximately $21,300. The City showed a net profit of just under $5,000. (See attached list of expenditures.) The itemized list of expenditures does not include many of the hours spent by City administrative staff, City maintenance staff, and the property room manager in preparation for the auction. Many of the hours spent by the police department property room manager will remain the same if an alternative to a City auction is explored. City Manager Michael McCauley, Public Works Director Diane Spector, and Police Chief Joel Downer met with City Garage employees to gain their input on the proposal to change from a City auction to an auction house. Discussion centered around the loss of overtime for City garage workers and the lost opportunity for residents of Brooklyn Center, especially children, to purchase bicycles at a low cost. The loss of overtime did not seem to concern a great deal of the City garage crew. The recollection of those who have worked previous auctions was that many bicycle dealers actually purchase the best bikes from the auction for a resale at their retail outlets. Discussion continued regarding the type of items that would be appropriate to send to an auction • house. It was determined that items such as trucks, cars, and other large maintenance equipment would still go through the Hennepin County auction in order to gain top dollar. Memorandum Page 2 • Several City Garage workers approached me after the meeting and recommended that the City use the auction house service in order to more quickly dispose of property. The staffing for any future City auction may include an off duty police officer for crowd control and an additional clerk to speed the claiming process. The following auction services were contacted to determine the services that they offered: 1. Anoka- Fridley Auctions 17020 Highway 10 Big Lake, Minnesota, 55309 Contact person: Mrs. June Link Telephone: 263 -6800 Anoka- Fridley Auctions provide the following: Transportation of all merchandise from a City of Brooklyn Center facility to the Anoka- Fridley Auctions house in Big Lake. The auction service may be used as frequently as the City of Brooklyn Center desires. • The auctioneer's fee is 35% of gross sales plus $150 advertising fee. Anoka- Fridley Auctions will remit the net proceeds to the City of Brooklyn Center within 10 days of the sale. The City of Brooklyn Center is responsible for tagging individual items and auction lots with identification numbers so the auction house may easily track the merchandise. Other cities successfully using Anoka - Fridley Auctions are the City of Becker, the City of Brooklyn Park, the City of Elk River, and the City of Minnetonka. 2. Auction blasters 19150 Territorial Road Osseo, NIN 55369 Auction Masters provide the following: • - Transportation of all merchandise from a City of Brooklyn Center facility to the Auction Masters auction house in Osseo is available fora fee of $45 per hour which includes a truck and two movers. There is no restriction on how frequently the auction service is used. Memorandum Page 3 • - The auctioneer's fee is 25% of gross sales which includes advertising, set up of auction, and storage. Auction Masters will remit the net proceeds to the City of Brooklyn Center within 10 days of the sale. Auction Masters charges a "dump" fee if an item does not sell during the course of several auctions. The City of Brooklyn Center is responsible for tagging individual items and auction lots with identification numbers so the auction house may easily track the merchandise. 3. Fred W. Radde & Sons, Inc. 5545 County Road 33 New Germany, MN 55367 Radde auction service does not provide transportation of goods nor do they offer storage space at their facility. • - Auctions may be conducted as frequently as monthly. Auction fees are based on a sliding scale and it appears that the City of Brooklyn Center would pay 8% for the auction fee. The City is also responsible for paying advertising expenses. Radde auction center will remit net proceeds to the City of Brooklyn Center within five working days of the sale. All individual items and auction lots are tagged by the on -site staff at Radde's auction house. 4. Christian Auction (Quickie Auction House) ' 141st Ave NW Roeers, TV iN 5537= (No Reply Received) �. Harvey Auction Service • 19976 Erskin Street NE East Bethel, SIN 55092 (v'o Reply Received) Memorandum Page 4 • I would like to see the City of Brooklyn Center contract with Anoka - Fridley Auctions to provide property disposal service as an alternative to the annual City auction. Anoka- Fridley Auctions history with other municipalities and the availability of transportation and storage of merchandise make their service a cost effective option. Attached to this memorandum is a sample contract from Anoka- Fridley Auctions. Also attached to this memorandum is a sample letter sent to the auction services listed in this memo. JD:kh =Cdanlmem l • The City of Brooklyn Center has a long history of conducting a City auction in the spring of each year. We are now exploring cost effective options which may replace the City auction. Typical auction items include electronic equipment, bicycles, office equipment, abandoned property, and City property that is no longer used. The City of Brooklyn Center is interested in dete if your auction service provides: A. Transportation of all merchandise from our facility to yours. B . What services the City must provide regarding tagging or items and sorting into auction • lots. C. How freauently can the City use your auction service? D. Is there a limit on type of property and equipment which may be auctioned? E. What is the auctioneer's fee? F. How soon are auction proceeds remitted to the Cite? Please include any other pertinent information including a sample contract. The information must be received by Wednesday, .3 4, 1998 at 1:00 pm. Responses play be sent to: Chief Joel Downer at FAX number 501 -0717 or to the Brooklyn Center Police Department. 6301 Shingle Creek Plwv, Brookiyn Center, =:30 -3199. Sincerely, Joel Dow7ler Cilief of Poiic- TD:! • mnon::v • Auction Expenditures 1997 Gross $21,279.90 Auctioneer Cost 1,489.59 Bill West Towing 1,741.51 Police Accounts 534.88 Drug Forfeiture 8,998.83 Personnel -Prior to Auction 1,759.80 Personnel -Day of Auction 1,452.43 Advertising 1,341.49 Net Profit $ 3,961.37 Note: The time spent by the police property room manager is not included in the expenditures. • BROOKLYN OOIItYN C��pTF,y POLICE DEPARTMENT � NT POLICE MEMORANDUA4 TO: City Manager Michael McCauley D FROM: Chief Joel Downer C(_O_� DATE: July 9, 1998 SUBJECT: Auction The annual City auction was handled this year by Anoka- Fridley Auctions. The auction took place on Saturday, June 13, 1998. The net proceeds from the auction were $2,774.67: Although fewer proceeds were gained from the auction than in the past, there was a greater savings of staff time to balance this out. There • were also no big tickets items in this auction such as automobiles. It should be noted that auction proceed figures from previous years were gross amounts and did not take out auction expenses such as personnel or advertising costs. We will continue to monitor the auction process. JD:kh • 9b. UPDATE ON AUCTION City Manager McCauley said the first auction conducted by an auction house will take place on Saturday, June 13, by Anoka- Fridley Auctions, 17010 Highway 10, Big Lake. He explained that a display ad would be in the Brooklyn Center Sun -Post notifying residents. It is anticipated that the City will send property to the Anoka- Fridley auction house every three or four months. Based on the timing of the auction, notice will be placed in the City newsletter or Sun -Post to notify residents. 9c. REPORT FROM DONN ESCHER, FINANCIAL COMMISSION CHAIR Donn Escher, Financial Commission Chair, explained that every two years Minnesota State Law and the City Charter require the City Council to adopt an ordinance setting salaries for local elected officials. In 1994, the Financial Commission established a policy and procedure on Mayor and Council Member total compensation. The Financial Commission recommends amendments to the policy as follows: 1) comparing salaries of elected officials with fully developed metro cities with populations within 10,000 of Brooklyn Center; and 2) adding the requirement that computations of the average and median values be made of the compensation of the other cities for comparison to Brooklyn Center. RESOLUTION NO. 98 -91 • Member Hilstrom introduced the following resolution and moved its adoption: RESOLUTION AMENDING THE POLICY AND PROCEDURE REGARDING THE MAYOR AND COUNCIL MEMBERS TOTAL COMPENSATION The motion for the adoption of the foregoing resolution was duly seconded by member Carmody and passed unanimously. Mr. Escher stated the Financial Commission reviewed the total compensation for the Mayor and Council Members and recommends the total compensation be increased 3% for 1999 and an additional 3% for 2000. An ordinance amendment would need to be adopted by the City Council to authorize the recommended compensation increase. A motion by Councilmember Carmody and seconded by Councilmember Lasman directing City staff to prepare an ordinance amendment regarding salaries for 1999 and 2000 as recommended by the Financial Commission passed unanimously. 9d. RESOLUTION AMENDING THE 1998 CENTRAL GARAGE BUDGET AND AUTHORIZING THE PURCHASE OF ONE ROAD GRADER City Manager McCauley explained that the City's road grader is 30 years old and needs to be replaced. The Superintendent of Public Works has located a used demonstration unit which can be • 5/26/98 -8- installation of the first phase of the broken median concept along 66th Avenue passed unanimously. i 9g. RESOLUTION ACCEPTING BID AND AWARDING CONTRACT, NEW TELEPHONE SYSTEM FOR CITY HALL AND OTHER LOCATIONS City Manager McCauley said that a new telephone system for City Hall and other facilities was included in the 1998 Capital Outlay Budget. This system would be for City Hall, Community Center, East Fire Station, Earle Brown Heritage Center, Public Works facility, and Centerbrook Golf Course. Councilmember Hilstrom raised the issue that a number of the locations are enterprises and inquired if the enterprise funds would be budgeted for the cost. Mr. McCauley responded that a proportionate amount would be charged against the enterprise funds. Councilmember Hilstrom inquired as to the life expectancy of the new phone system. Mr. McCauley responded approximately ten years. RESOLUTION NO. 98-100 Member Carmody ntroduced the following resolution and moved its adoption: Y g p RESOLUTION ACCEPTING BID AND AWARDING CONTRACT, NEW TELEPHONE • SYSTEM FOR CITY HALL AND OTHER LOCATIONS The motion for the adoption of the foregoing resolution was duly seconded by member Hilstrom and passed unanimously. 9h. AN ORDINANCE VACATING A PORTION OF 4TH STREET NORTH City Manager McCauley explained the street vacation is required in order to file the plat with g Y p q P Hennepin County. tY . A motion by Councilmember Lasman and seconded by Councilmember Carmody to approve first reading of an ordinance vacating a portion of 4th Street North and setting July 13, 1998, as second reading and public hearing passed unanimously. 9i. DISCUSSION OF CITY AUCTION City Manager McCauley explained that in previous discussions with Council regarding the auction the method for publication would be the City newsletter and advertisement in the Brooklyn Center Sun -Post. Through a communication error the ad was placed in the Minneapolis Star Tribune. The auction is scheduled for Saturday, June 13, at Anoka- Fridley Auctions, 17010 Highway 10, Big Lake. The auction house has distributed and posted several flyers advertising the auction. Mr. • 6/8/98 -11- Councilmember Carmody questioned if enforcement on recreational fires is complaint driven from residents, and Mr. McCauley responded that yes they are. Mayor Kragness questioned the permit being for a one year period. Mr. McCauley responded that if an ordinance was drafted the time line would be included in the ordinance. Councilmember Carmody stated that she felt four fires a month is a lot and that two fires with a three -hour time limit would be enough. Mr. McCauley stated that there would be an opportunity for discussion of the draft ordinance and the limits that may be appropriate. 8h. REPORT ON AUCTION RESULTS Mr. McCauley reported that the Police Department received $2,774.67 from the auction that was held on June 13, 1998. This amount was less than would be anticipated under the previous practice, but also resulted in significant savings of staff time. 8i. 1996 AND 1997 LOCAL LAW ENFORCEMENT BLOCK GRANT, BUREAU OF JUSTICE ASSISTANCE (BJA) Mr. McCauley discussed that the Police Department is participating in a U.S. Department of Justice, • Bureau of Justice Assistance Block Grant. This grant requires a meeting with an advisory board, and Chief Downer will be meeting the advisory board during the week of July 13 -17, 1998. A required advisory board public hearing will on July 29, 1998, at 7:00 p.m., in the Council Chambers. 8j. APPOINT REVIEW COMMITTEE FOR FINANCIAL ADVISORY SERVICES Mr. McCauley discussed that four firms submitted proposals for providing Financial Advisory Services and that all firms are qualified. The policy provides for a review committee appointed by the Mayor. Donn Escher and Jay Hruska expressed their willingness to serve on the review panel at the last Financial Commission meeting as did Financial Commission Member Jerry Blarney. Mr. McCauley and Finance Director Charlie Hansen would serve on the panel for city staff, and a council member needs to be appointed. Councilmember Carmody suggested Councilmember Lasman serve since she is the liaison to the Financial Commission. Mayor Kragness stated that she would like to attend the meeting to review the proposals which will either be July 21 or July 22, 1998. • 7/13/98 -13- City Council Agenda Item No. 9c • MEMORANDUM TO: Michael J. McCauley, City Manager FROM: Tom Bublitz, Community Development Specialist J / DATE: Ma y 19 , 1999 SUBJECT: Resolution Designating Target Neighborhood for Metropolitan Council Housing Rehabilitation Incentive Funds The Northwest Housing Resource Center operated by the Greater Minneapolis Metropolitan Housing Corporation (GMMHC) and the cities of Brooklyn enter, Crystal, New Hope and Robbinsdale along with the Camden neighborhood in Minneapolis, were awarded funding in the amount of $792,000 for housing improvements and transit survey and marketing. The sources of the funding were $300,000 from the Minnesota Housing Finance Agency and $492,000 from the Metropolitan Council. ► The $300,000 awarded by the MHFA to the Northwest Housing Resource Center and the cities consists of $50,000 for a set -aside for last resort emergency funds for life safety repairs and $250,000 for incentive fund rebates up to a maximum of $3,000 per household. The . rebate is calculated as a percentage of construction cost and homeowners must take out a home improvement loan to qualify for the rebate. Homeowners with incomes at or below 50% of median receive a rebate of 15 %, homeowners with incomes between 50% - 80% receive 12% and homeowners between 80% and 115% of median receive 10% back as a rebate. The MHFA funds are allocated to each city on a prorated basis per population. ► Brooklyn Centers' pro rata share of the MHFA funds are $12,235 for emergency life safety repairs and $61,175 for incentive fund rebates for a total of $73,410. The use of the MHFA funds will be citywide and do not need to be targeted; however, the funds will need to be spent by the end of the year 2000. ► The Metropolitan Council awarded $492,000 to the cities and the Northwest Housing Resource Center from the Metropolitan Council Livable Communities fund. Of this $492,000, $57,500 is allocated to transit marketing, transit surveys and program marketing and $434,500 has been allocated to rehabilitation incentive funding. ► The Metropolitan Council allocation of $434,500 has been divided equally between Brooklyn Center, Crystal, New Hope and Robbinsdale with each city receiving $108,625. This money can be used to provide rehabilitation incentive rebates identical to the MHFA incentive rebate and can also be used to g rovide gap g fmancin for major rehabilitations and new construction P of affordable housing. Gap financing is a term used to indicate the amount of dollars • necessary to complete a project where the costs of acquisition, demolition, new construction or rehabilitation do not equal the sale price of the remodeled or newly constructed home. For • MEMORANDUM Michael J. McCauley May 19, 1999 example if the cost to acquire and rehabilitate a single family home is $100,000 and the sale price is $90,000, a $10,000 gap would be created and could be reimbursed by the Metropolitan Council funds. Cities do not need to use the dollars for major rehabilitation or new construction and can elect to put all the dollars into the rehab incentive rebate program. As with the MHFA funds these dollars must also be spent b the end p y of the year 2000. ► The $108,625 in Metropolitan Council funds allocated to Brooklyn Center must be targeted to areas near transit corridors. Staff has prepared a resolution which would designate the southeast neighborhood as the target area for the Metropolitan Council rehabilitation funds. The southeast neighborhood contains the majority of older homes in the City. This area would be bounded by 53rd Avenue on the south, I- 94/694 on the north, Shingle Creek on the west and the Mississippi River on the east. Transit corridor areas are not specifically defined in the contract with the Metropolitan Council and there appears to be sufficient transit routes in the southeast neighborhood so that the majority of the approximately 1,900 single family homes in this area would qualify as eligible for the Metropolitan Council funds. A resolution designating the southeast neighborhood as the target neighborhood for the Metropolitan Council funds is included with this memorandum. • • • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION DESIGNATING TARGET NEIGHBORHOOD FOR METROPOLITAN COUNCIL HOUSING REHABILITATION INCENTIVE FUNDS WHEREAS, the Metropolitan Council has awarded the Northwest Housing Resource Center and the cities of Brooklyn Center, Crystal, New Hope and Robbinsdale $492,000 for housing rehabilitation and redevelopment and transit survey and marketing; and WHEREAS, the funds awarded are part of the Metropolitan Livable Communities Fund which require that the funds must be used in a targeted area of each city with priority given to projects adjacent to or within transit corridors; and WHEREAS, based on the overall age of housing stock and the past need for housing rehabilitation it is appropriate to designate the city's southeast neighborhood as the target neighborhood for the Metropolitan Livable Communities Fund monies. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota as follows: 1. The Northwest Housing Resource Center is hereby directed to target the city's southeast neighborhood for the Metropolitan Livable Communities Fund rehabilitation and incentive funds. 2. The boundaries of the southeast neighborhood are 53rd Avenue North on the south, Shingle Creek on the west, I -94/1 -694 on the north and the Mississippi River on the east. 3. Priority for award of funds shall be given to projects adjacent to or within transit corridors as per the terms of the grant award and agreement with the Metropolitan Council. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: . and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. 9d • May 19, 1999 MEMO TO: Michael J. McCauley, City Manager FROM: Jane A. Chambers, Assistant City Manager/HR Director SUBJECT: Bid Award for Dispatch Equipment, New Police Station A re -bid for dispatch equipment was conducted May 13, 1999. Four bids were received, all from vendors which had previously bid on the original specifications. The City's consultant, Jeff Nelson of PSC Alliance,, has reviewed all of the bids. He has stated that all bids meet the specification requirements, and are valid bids. The low bidder on the project is Orbacom, bidding a total of $216,860.00. The Consultant included a notice of intent to bid form in the re -bid specifications, asking bidders to fax in the form by a certain time and date. Two of the bidders did not complete this form, the purpose of which was to indicate the need for a pre -bid conference. I consulted the City Attorney • on the question of whether or not to exclude any bidders from bidding who had missed the deadline for submission of the notice of intent, and his advice was not to exclude bidders from bidding on that basis, as it did not affect price and/or quality of goods. One of the bidders has indicated concern with regard to the failure of two other vendors to supply this notice of intent. The low bid is from a vendor who did not supply the form. The Council may have a letter or other communication from this vendor expressing this concern at Monday night's meeting. The City Attorney has indicated that he would advise the Council to accept the low -bid in this instance and not to reject it for the reason of a failure to submit a notice of intent to bid. • its adoption: Member introduced the following resolution and moved RESOLUTION NO. RESOLUTION AWARDING CONTRACT FOR DISPATCH EQUIPMENT FOR THE NEW POLICE STATION 1998 -09 WHEREAS, the City Council established Improvement Projects for Construction of a new Police Station 1998 -09; and WHEREAS, a request for bids (re -bid) for dispatch console furniture, dispatch console control electronics, instant recall recorders, fixed VHF /UHF voice radio equipment, antenna work, and installation for the equipment required for the dispatch center at the new Police Station was issued and bids were opened May 13, 1999; and WHEREAS, four bids were received: Vendor System Description Price Orbacom Orbacom Console Equipment $216,860.00 • Ericsson Radio Equipment Orbacom Furniture I Moducom Moducom le Equipment 234 Corso $ , 089.00 Ericsson Radio Equipment Watson Furniture Bearcom Orbacom Console Equipment $248,768.83 Motorola Radio ui � ment P Orbacom Furniture Systems Motorola Motorola Console Equipment $286,302.95 Motorola Radio Equipment CenterCore Furniture Systems WHEREAS, Jeff Nelson of PSC Alliance, consultant to the City for the dispatch equipment has reviewed each of the bids submitted and states that the bid received from the low bidder, Orbacom, is a fully compliant and sufficient bid. • • RESOLUTION NO. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the Mayor and City Manager are hereby authorized to sign a contract with Orbacom for provision of the equipment under the bid, no add /alternates to be included. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member thereof: and upon vote being taken thereon, the following voted in favor • and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • City Council Agenda Item No. 9e r • I • 3 City of Brooklyn Center A great place to start. A great place to stay. • MEMORANDUM TO: Mayor Kragness, Councilmembers Hilstrom, Lasman Nelson, and Peppe FROM: Michael J. McCauley, City Manag _ DATE: May 20, 1999 SUBJECT: Joint Meeting with the Financial Co sion and the Park and Recreation Commission I would request a joint meeting with the Financial Commission and the Park and Recreation Commission to discuss Civic Center building issues on June 7, 1999, 7:00 p.m. in the Council Chambers. • 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 0 City Hall &TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer City Council Agenda Item No. 9f ove BROOKLYN =mi Public Works Department MEMORANDUM TO: Michael J. McCauley City Manager streets FROM: Diane Spector, Director of Public Wor Parks SUBJ: Twin Lakes Study T mm*� Public DATE: May 17, 1999 Utilities Central Garage The Shingle Creek WMO has begun a "diagnostic study" of the Twin Lakes and their watershed. The intent of the study is to evaluate the sources and magnitudes of pollutants, and to identify possible measures for improving water quality in the lakes. Watershed Management Continuous flow monitoring and biweekly sampling will occur from May, 1999 to September, 1999. Aquatic plant surveys will be conducted in the spring and in the fall. • Due to this study, there should be no in -lake treatment in Upper or Middle Twin lake in 1999. The cost of this study is estimated to be about $45,000. The WMO will finance most of the study, with some contribution expected from Brooklyn Center, Crystal, and Robbinsdale. I have identified $8,000 in Storm Drainage Utility funds which could be reallocated to this study: $30,000 was budgeted for the Palmer Lake study, which will be completed for about $22,000. The WMO is applying for a $20,000 grant from the Met Council's Local Water Resources Management Plan Grant Program, and has a high probability of obtaining this grant. Within the next few weeks I will get together with the watershed engineer and watershed commissioners from Crystal and Robbinsdale to prepare information to mail to lakeshore residents. I will also prepare information for the next City Watch. MONTGOMERY WATSON To: Shingle Creek WMC Date: April 26, 1999 From: Eric Thompson, Paul Nelson, Chuck Johnson Reference: Subject: Scope of Work for a Study of Twin Lakes and Their Watershed This memorandum presents a ' of work for studying the Twin Lakes and evaluating remedial actions for the chronic algae blooms that plague the lakes. The scope includes four tasks described below. The total estimated cost for the project is $44,800 as described in the attached detailed cost estimate. TASK 1: LAKE MONITORING • Lake monitoring will be completed biweekly from May through September. Surface water (i.e., alternating) samples will be collected from all three lakes. Each sample will be analyzed for total phosphorus (TP), soluble reactive phosphorus (SRP), chlorophyll -a, and total suspended solids (TSS). One -half samples will be analyzed for the following additional parameters: total Kjeldahl nitrogen (IW and nitrate plus nitrite (NOJ. Near -bottom waters will be collected biweekly from Middle and Lower Twin Lakes. These samples will be analyzed for TP, SRP, and total iron. Other measurements collected during each sample event include Secchi disk transparency; and dissolved oxygen (DO), temperature, and conductivity depth profiles. Lake monitoring will also include the completion of two macrophyte (aquatic plant surveys). These surveys will be completed to determine the general distribution and types of submerged aquatic plants present. The two surveys will be distributed to represent early summer and late summer. TASK 2: FLOW MONITORING Flow monitoring will be completed at five sites in order to establish accurate hydrologic budgets. Three sites will represent the primary storm sewer inlets to the lakes. The remaining two sites will be set up at lake outlets. Continuous recording flow meters will be used at each site. The • meters will be operated through October. TASK 3: DATA MANAGEMENT, ANALYSIS, AND REPORTING • All acquired data (i.e., lake monitoring and flow) will be compiled and maintained in a common database. The data will be evaluated to diagnose lake water quality problems. The lake and flow data will also be used to develop and calibrate water quality models and evaluate pollutant load areas to the lakes. It is anticipated that BATHTUB will be used for lake modeling and P8 for pollutant -load modeling.. The models will be used to complete the analysis of existing conditions, but more importantly to evaluate remedial measures and management practices for improving the lakes. Results of the study and recommendations for improving the lakes will be presented in a report. 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