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Home My WebLink About1999 06-07 CCP Joint Meeting with Financial and Park and Recreation Commissions AGENDA CITY COUNCIL JOINT MEETING WITH FINANCIAL COMMISSION & PARK AND RECREATION COMMISSION June 7th, 1999 7:00 P.M. CITY COUNCIL CHAMBERS 1. Mayor Kragness convenes joint meeting. 2. City Manager presentation of overview of issues and options. 3. Discussion and input among council and commissions regarding issues and options. 4. Adjourn. MEMORANDUM TO: Michael J. McCauley, City Manager FROM: David Fisher, Building Official DATE: _ May 26, 1999 SUBJECT: Public Government Building Accessibility The following buildings in the City of Brooklyn Center are public government buildings, owned by various governing bodies. with Disabilities Act was adopted In 1992 the Federal Americans P - which requires that all public government buildings be in compliance with the Stat e Accessibility Code the Federal Americans with Disabilities Act and Minnesota Human Rights. All public government buildings were required to be in compliance by 1996. City Hall Community Center Police Station Fire Stations - Public Schools Post Office Public .Works Buildings Earle Brown Heritage Center With the exception of City Hall and the Community Center, all government buildings in Brooklyn Center have met accessibility requirements due to recent remodeling or new construction. The City Hall and the Community Center buildings continue to be non - compliant and have many accessibility violations which must be corrected. Specific violations are listed below: t the buildings are not provided. Exterior entries, Accessible routes from the parking o g p A p g lot stairs, exterior ramps, elevators and doors must be modified to meet accessibility requirements. Accessible restroom facilities are not provided. Modifications to all bathrooms are necessary to meet accessibility requirements. (The current code requires additional water closets and sinks.) Accessible parking is inadequate. Additional van accessible and handicap accessible parking stalls must be provided. An accessible telephone must be provided and none currently exists. Accessible drinking fountains must be provided and none currently exist. Government buildings are required to be in compliance. This is in contrast to non - government public buildings which may wait until a remodel to comply. It is imperative that the accessibility issues be addressed immediately. 1. Overview of Needs: a) City Hall building system component issues: - Heating, ventilation, and air conditioning need replacement and installation of ducted returns: air quality was one of the issues raised in the building needs analysis for a new police station (as indicated in report: poor air distribution, dirty duct work with presence of dirt, microbes, fiberglass and/or asbestos; inadequate fresh air in system and a facility that was designed for fewer people) - roof has reached its useful life and needs to be replaced - inadequate wall insulation, poor windows, need for roof insulation City Hall (onnly the roof insulation would be addressed in Design 1) - City Council chambers has inadequate cable casting equipment and poor audio visual capabilities - structural cracking n corridor to assessing area ma be left alone? g g (may ) - need to remove non - compliant cables from past systems that are flammable - electrical service needs upgrade to handle increased electronics b) Community Center building needs: - wading pool requires reconstruction of separate filtration system and other improvements - deteriorating brick along south wall: need to address moisture damage from freeze - thaw cycles - poor ventilation and brick deterioration in penthouses on Community Center and lack of insulation c) Americans With Disabilities Act (ADA) - both buildings do not provide access to meet current standards or even reasonable access to programs and especially to rest room facilities - City is well past dates for compliance and planning to meet ADA requirements d) General Community Space - need more space for community activities such as senior cards, after school youth, community organizations: representation to public was that we would carve out some additional community space: this can be accomplished either in the community center or in City Hall e) General Space Needs - need more conference room space: find shortage of meeting space, especially during audit and construction season - need to have contiguous space for operations - ie: - engineering has files and equipment in two separate areas - community development is in 3 separate areas - need additional office space - fire chief and secretary share small office and several other offices are inadequately sized - need to modify 1 st floor and provide for citizen service that is staffed on 1 st floor f) Finances - Minimum estimate to address required/needed work is $2.4 Million - remodeling is inexact process: remodeling always reveals unanticipated problems - have identified potential funds for $2.4 to $3.1+ Million in project funds g) Time line - need to address these building issues now: - ADA non - compliance is a lawsuit waiting to happen - roof and HVAC are on end of useful life - not reasonable to address HVAC issues for one group of employees and not others - decision on direction needed by end of June to be positioned for 2000 construction - need to know direction to design parking lot improvements intime for this year's construction 2) OVERVIEW OF OPTIONS The 3 options contained in the architect's report may be summarized as: Design 1 Do what has to be done to fix the buildings and use the space vacated by police. Design 2 Address accessibility at the Community Center by creating a functional 1 st floor entrance and locker area. Design 3 Address accessibility by providing a new building, rather than substantially invest in extending the life of the existing City Hall and provide the 1 st phase of a master plan to replace the Community Center when the life of the pool is used and the bonds for police & fire are retired to free up bonding capacity. Basic Plan City Hall Community Center Common HVAC $175,000 Remodel $80,000 Security $60,000 Roof $80,000 Addition for Access. $600,000 Contingency $420,000 Remodel & ADA $600,000 Elevator $100,000 Cable $70,000 Panels /insullation $150,000 Sound System Council $20,000 Wading Pool $80,000 $945,000 $1,010,000 $480,000 City Hall $945,000 Community Center $1,010,000 Common $480,000 TOTAL Project $2,435,000 Option 1 Fix Option 3 New Bldg., Master Plan Develop in 2007 -8 Design to accomodate options All options available Develop repl. plan for Comm. Center in 2007 -8 ADA investment Make 2 bldg. on 4 levels 1 bldg. provides major accessibility compliant components for 2 bldgs. Risk of Overrun High Moderate remodel soil issue easier to control and estimate Life of Improvements Community Center 10+ Community Center 10+ City Hall longer than 10 New Space > 30+ Total Cost: 2. $ 4 M for fix -up $3+ M, most for new bldg. Future Cost: 2 new bldgs. 1 new bldg., some retrofit of bldg. Community Space Some additional: 10- 12,000 sq. ft. + stair area stair area in Comm. Center some by moving or in basement Efficiency marginal improvement c Conti contiguous space, e unified operations Y P� g P P operations on 2 floors Access /Customer Service Improved General lst floor for everything Council on upper level off central entrances away from parking unified customer service Wading Pool fix fix Storage good less Main Pool same same lst floor access lst floor access Energy marginal improvement energy efficient bldg. insulated roof Impact during construction a lot some Option 1 Fix Option 2 Addition Option 3 New Bldg. Master Plan Develop in 2007 -8 Develop in 2007 -8 Design to accomodate options All options available Greater investment made in current Develop repl. plan for Comm. Center in 2007 -8 ADA investment Make 2 bldg. on 4 levels Make 2 bldg. on 4 levels compliant 1 bldg. provides major accessibility compliant components for 2 bldgs. Risk of Overrun High High Moderate remodel remodel & soil issue need for easier to control and estimate more ADA than estimate Life of Improvements Community Center 10+ Community Center 10+ Community Center 10+ City Hall longer than 10 Lockers 20 depending on pool ! New Space > 30+ City Hall longer than 10 Total Cost: $2.4 M for fix -up $3 M for addition & fix -up $3+ M, most for new bldg. Future Cost: 2 new bldgs. 2 new bldg. or expensive rehab. 1 new bldg., some retrofit of bldg. Community Space Some additional: similar to Plan 1 & new lockers & 10- 12,000 sq. ft. + stair area stair area in Comm. Center exercise space some by moving or in basement Efficiency marginal improvement marginal improvement contiguous space, unified operations operations on 2 floors operations on 2 floors Access /Customer Service Improved Improved General 1st floor for everything Council on upper level Council on upper level away off central entrances away from parking from parking unified customer service better to pool & Const. Hall Wading Pool fix new fix _ Storage good good less T Main Pool same improved access same 1st floor access 1st floor access Energy marginal improvement marginal improvement energy efficient bldg. insulated roof insulated roof Impact during construction a lot a lot some Alternate 2: Design Option 3 ,■ ■ � ■ New Building 1,000 sq. ft. smaller base Additional Comm Center Base Plan Improvements $100,000.0 $200,000.0 $300,000.0 $400,000.0 $500,000.0 $600,000.0 $700,000.0 $800,000.0 $900,000.0 $2,400,000 $2,500,000 $2,600,000 $2,700,000 $2,800,000 $2,900,000 $3,000,000 $3,100,000 $3,200,000 $3,300,000 Alternate 2: Design Option 3 Building 1,000 sq. ft. smaller base Alternate Design Op 2 MMM Delete Exercise Option I Additional Comm Center Base Plan Improvements r $100,000.0 $200,000.0 $300,000.0 $400,000.0 $500,000.0 $600,000.0 $700,000.0 $800,000.0 $900,000.0