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HomeMy WebLinkAbout1999 07-12 CCP Regular Session i AGENDA CITY COUNCIL STUDY SESSION JULY 12, 1999 6:00 P.M. CONFERENCE ROOM B 1. Discussion of Agenda Items 2. Discussion of Potential Brookpark Dental expansion. 3. Miscellaneous. MEMORANDUM TO: Michael J. McCauley, City Manager FROM: Brad Hoffman, Community Development Director DATE: July 8, 1999 SUBJECT: Park Dental Park Dental, 6437 Brooklyn Boulevard, approached staff approximately one (1) year ago to assist them with site location for a new facility. Park Dental has outgrown their current facility and are looking to construct a new dental office preferably in Brooklyn Center. A number of potential sites were considered within the City including the area in and around 69th and Brooklyn Boulevard and along Freeway Boulevard but none of the sites were suitable. Park Dental's preferred site is to remain in their current location on Brooklyn Boulevard. They have approached Mr. Richard Johnson, the owner of 6421 Brooklyn Boulevard, about acquiring his property which is located immediately to the south of their site. Mr. Johnson currently operates a vacuum cleaner repair business out of the single family home on Brooklyn Boulevard. The property is non - homestead. Mr. Johnson and Park Dental have not agreed to a purchase and Mr. Johnson has indicated to them he is not interested in selling the property. Park Dental has requested the City/EDA to use its power of eminent domain to acquire the property at 6421 Brooklyn Boulevard. In turn they would pay all expenses associated with the acquisition including relocation. It is their intent to combine the two (2) parcels and construct a new dental office approximately 10,000 square feet in size. A conceptual elevation will be available for review and comment Monday evening. Park Dental would like to start construction as soon as possible to facilitate their occupation of the new building next year. In order to accommodate such a request the EDA would need to complete a development agreement with Park Dental and start acquisition by early fall. Staff would request direction from the Council/EDA Monday evening. If there is interest in proceeding with this project staff should be directed to produce a development agreement for EDA approval. The agreement would be pretty straight forward. Park Dental would have to provide financial security up front in an amount equal to our estimate of the cost of acquisition and relocation. The deal would be contingent upon their agreeing to construct the new facility on the site. In turn the EDA would acquire the property at 6421 Brooklyn Boulevard and convey title to Park Dental for an amount equal to our cost of acquisition. The City's public interest would be increased tax base; the removal of a single family home on Brooklyn Boulevard and the consolidation of small lots on the Boulevard. In addition we keep a very viable dental clinic in the community. Currently, the total market value for 6421 Brooklyn Boulevard is $72,400 and $376,400 for 6437 Brooklyn Boulevard totaling $448,800. A new dental office would have a market value of approximately $1,000,000. northwest Communities Opganizing Oppoptunities top People MemoTo: CO -OP Northwest Executive Committee Members Memo From: Kathleen Roach, Danielle Ricciardi, Deb Hill, and Valerie Jones Northwest Hennepin Human Services Council, CO -OP Northwest Staff Subject: CO -OP Northwest Executive Committee Meeting Date: July 8, 1999 The CO -OP Northwest Executive Committee has not met since the Fall of 1998 at which time the committee and agency staff resolved to begin a strategic planning process for CO -OP Northwest. Staff and CO -OP Northwest cities have been working with these strategic planning efforts for the last six months and have concluded that the best way to continue CO -OP Northwest efforts is to reconvene the Executive Committee. This meeting is designed to bring all Executive Committee members and CO -OP Northwest partners up to date on developments within CO -OP Northwest. Further, the Executive Committee will be asked for their recommendations and support for the next course of action beyond the year 1999. As many changes have occurred both internally and externally to CO -OP Northwest, it is our hope that all Executive Committee members can attend this pivotal meeting. The CO -OP Northwest Executive Committee meeting has been scheduled for: Thursday, July 29 th , 1999 1:00 — 3:00 pm NWHHSC Offices Please RSVP to Yvonne at 493 -2802 by July 26. We have generated and enclosed several documents that will be helpful to you as you prepare for this meeting. We hope that you will review them and come to the meeting with any questions you might have. Please feel free to call any one of us if you need more information. NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL COORDINATED BY NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL 7601 Kentucky Avenue North, Brooklyn Park, MN 55428 (612) 493-2802 Voice/TDD Fax (612) 493 -2713 CO -OP Northwest is a collaboration that offers equal opportunities for all people in the northwest Hennepin suburbs. e CO -OP Northwest Efforts Planner's Transportation Group Affordable Executive Cadet Housing Committee Program Information and Partnerships Regional Human Rights Community Health 1999 CO -OP Northwest Workplan Proposal Action Group/Project Staff Hours/Week Executive Committee: Coordinate strategic planning /workplan, meetings, 3 -4 speakers, and activities. Promote CO -OP Northwest, recruit /orient new members Cadet Program: Assist full time project 5 -9 coordinator with recruitment and placement Planners Group: Unless the group decides otherwise, maintain the linkage 1 and provide research support for projects Affordable Housing Initiative: Continue to work on affordable housing initiatives 5 while keeping an open communication link with CHDO Transportation: Using NWHHSC's 1998 transportation report, form action group, 2 formulate a work plan and begin implementation steps Regional Human Rights Coalition Efforts: Continue working with area 5 Human Rights Commissions to provide access to informational resources and to implement a regional essay contest Community Health: Using Hennepin County's SHAPE report results, form 10+ action group, design community health plan and begin implementation for NW area Information and partnerships: Research Support, public 4 relations /recruitment efforts, and legislative effort /linkage. TOTAL STAFF HOURS DEDICATED 40 CO -OP Northwest 1999 Action plan 1. Executive Committee a. Assist with finalization of work plan b. Coordinate regular meetings 2. Cadet Program a. Continue to serve current cadets -- in progress a. Prevention and intervention grant -- in progress b. Police Department budget discussion -- in progress c. Discussions with Hennepin County -- in progress d. Monthly cadet meetings -- in progress e. Task force discussions on training and testing -- in progress f. Improvement discussions on recruitment and retention -- in progress 3. Planners Group a. Continue to attend planner's group meetings - - in progress b. Provide technical assistance as needed - - in progress 4. Affordable Housing Initiative a. Develop action plan with executive committee 5. Transportation a. Reconvened working group -- in progress b. Assessing summary of report 6. Regional Human Rights Coalition a. Otto Bremer grant for Heritage Festival -- in progress b. Essay contest -- in progress c. Information and training for area human rights commissioners -- in progress 7. Community Health a. State Incentive Grant -- in progress b. Community Health Department discussions -- in progress c. SHAPE Report d. Community Prevention Coalition involvement -- in progress e. Monthly prevention forums -- in progress f. Blue Cross Blue Shield grant g. Robert Wood Foundation grant h. Tobacco money S. Information and Partnerships a. Research support b. Public relations /recruitment efforts c. Legislative effort/linkage CO -OP Northwest Executive Committee Informational Interview Survey Results 1998 Strategic Planning Process Executive Summary A survey was conducted between March 2 - 20, to receive input and involvement in the strategic planning/fine- tuning process for CO -OP Northwest. Twenty six members on the Executive Committee mailing list were contacted with a response rate of 62% (16 completed interviews). This information is summarized below, and will be used to help us determine next steps needed in our effort to strengthen this initiative. CO -OP (Communities Organizing Opportunities for People) Northwest is a holistic effort of Northwest Hennepin Human Services Council, to address housing, human service, jobs, training, education and diversity needs. CO -OP Northwest primarily serves the communities of Brooklyn Park, Brooklyn Center, Crystal, New Hope, and Robbinsdale with some services to additional communities such as Maple Grove, Golden Valley, and Plymouth at this time. Key Themes ► Value getting together with other sectors ► Value quantity and quality information provided by competent staff School district involvement needed and clarification of school district roles. Cadet program and housing issues were repeatedly mentioned as valued components of CO -OP NW Observations Need to clarify Northwest Hennepin Human Services Council initiatives: confusion with various agency's collaboratives such as Success By 6®Northwest and NW Hennepin Family Services Collaborative. Recommendations > Membership: Getting the right people involved: cities /organizations should not be just "sending a body ", but should be sending department heads, etc > Continue developing and communicating the workplans in place for this initiative Provide orientation to key people in sectors that are under - represented and to new members Address role of school districts more thoroughly ► Address how transportation ties to housing Diversity work - demands of changing demographics ► Community standards issues (e.g.: single parent births) - don't do enough to show economic implications Continuing to work with the Human Rights Commissions A more coordinated lobbying effort on behalf of the cities with regards to housing needs ► Focusing on 3 or 4 things that CO -OP Northwest and the staff want to work on Get cities to comply with housing ordinances and provide support for city planning groups and community members to put housing on a public agenda that outlines an action plan Have NWHHSC be a part of the local/cities comprehensive planning processes to plan for the future City wants more help for rehabbing homes, 3 year wait for CDBG monies -- people need technical help and funding both > Would like to see a closer tie with the Work Force Center - potential for the future FIVE CITY)IMULTI JURISDICTIONAL ORGANIZATION NORTHWEST HENNEPIN COUNTY April 20, 1992 HISTORICAL BACKGROUND: The Five Cities of Brooklyn Center, Brooklyn Park, Crystal, New Hope & Robbinsdale for the past two decades have had a natural geographical and demographic relationship. They have worked together to achieve cost effective inter - governmental relationships that first started as part of their volunteer fire department mutual aid association, Police assistance to each other,Suburban Public Health Nursing Service, health departments, etc. They became involved in the Health & Human Service area, with the establishment of the Northwest Human Service Organization in 1972. In 1976, the Metro Council Land Planning Act presented the opportunity to have cities look at how their planning affected their neighboring communities, especially as they border each other. And, in 1985,the 5 cities helped to organize the North Metro Mayors Association and the North Metro Development Association. This brought the Mayors and City Managers together on a regular basis to deal with mutual problems. FIVE CITY ORGANIZATION DEVELOPMENT: In 1991, the City Manager of New Hope in reviewing the number of Section 8 & Voucher units that the five cities have, along with the administrative fees that the Metro Council receives from the 1000 units and the indirect charges that Metro Council assesses the program, brought the 5 cities together for the purpose of trying to obtain a larger proportion of those fees to deal with the housing problems that the 5 cities are experiencing. The group in examining their original purpose for organizing referred to two Metro Council documents that were presented in 1988 & 1989 respectively, "LOOKING AHEAD IN HOUSING" & "HOUSING MARKETS IN 2000 ". Both documents suggested that communities that have similar demographics should be considering their similarities in planning to address their mutual problems. The need to tie Housing & Human Services together became evident to this group over the past two years as they participated in the SUCCESS BY SIX NORTHWEST replication project. Page 2 For this proposal the five cities added. the 4 School Districts that serve the area, Osseo, District 279; Robbinsdale, District 281; Brooklyn Center,District 286; and Anoka - Hennepin, District 11. In addition Hennepin County, North Hennepin Community College and North Hennepin Vo -Tech College were brought into the discussion. It should be noted that the N. W. Human Service organization was an integral part of this collaborative effort. ACTION PROGRAM THAT HAS EVOLVED: In 1991, both the Governor and the State Legislature called upon local units of government to cooperate and collaborate to lower the costs of government and /or be more cost effective. The FIVE CITY group felt that they were moving in that direction and took the opportunity to officially unfurl their mutual problems and goals at a hearing held in Brooklyn Park by the Housing Committee of the Minnesota State House of Representatives last summer. After several meetings of the what has now become a "Multi - Jurisdictional" collab be developed and forwarded to all it was decided that a "joint resolution" should participants to formally adopt that would embrace them to the concept of working together on the areas of mutual interest set forth in the resolution. As an outgrowth, the Metro Council Human Service Department became interested in this project and provided staff support to help move the organization into developing an action plan that would address the 5 City issues, as well as coordinating with Metro Council Regional policies dealing with housing and human services. During the recent concluding session ession of the legislature, the House /Senate Tax Conference Committee became very interested in funding the organization by expanding the Brooklyn Center Sales Tax on Liquor & Take out Food to be used for housing purposes. This would have been done by making it state law that would have stated "Any 3 or more contiguos cities that have a population of 100,000 or more may enact this tax to be used for housing and human services purposes.: Because this had not been discussed in any policy committee the idea was dropped for this session, but the legislators that were on the committee - Rep's. Rest & Schreiber & Sen. Reichgott were very strong in their feelings that the 1993 session of the legislature should address this issue. Page 3 MOVING TO A PLAN OF ACTION: With the Metro Council becoming involved and the assignment of one of their planning staff to as the group is now starting to assist the organization, focus on the next steps to be more formally structured. In addition to the resolution that is now being acted upon, there has been the formation of 8 Action Groups to deal with the issues that the group has so far agreed upon. Through the efforts of Metro Council staff, a grant application is being prepared that will be submitted to the McKnight Foundation for planning grant funding. The grant application is being developed in a form that it can be used to solicit other foundations for assist With the legislature now interested in the work of the group, they plan to meet with area legislators during the interim to develop a legislative initiative for the 1993 session. i CITY COUNCIL MEETING Public Copy City of Brooklyn Center July 12, 1999 AGENDA 1. Informal Open Forum With City Council - 6:45 p.m. - provides an opportunity for the public to address the Council on items which are not on the agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council Members will not enter into a dialogue with citizens. Questions from the Council will be for clarification only. Open Forum will not be used as a time for problem solving or reacting to the comments made but, rather, for hearing the citizen for informational purposes only. 2. Invocation - 7 p.m. 3. Call to Order Regular Business Meeting 4. Roll Call 5. Council Report 6. Approval of Agenda and Consent Agenda -The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and q � g considered at the end of Council Consideration Items. a. Approval of Minutes - Councilmembers not present at meetings will be recorded as abstaining from the vote on the minutes. 1. Regular Session - June 28 1999 b. Licenses C. Resolution Declaring a Public Nuisance and Ordering the Removal of Diseased Trees d. Resolution Accepting Architect's Feasibility Report and Authorizing the Development of Plans and Specifications, Improvement Project No. 1999 -19, Rehabilitation of Wellhouse Nos. 5 and 6 7. Public Hearings • a. An Ordinance Amending Chapters 6, 11, 21, and 23 of the City Ordinances Adding Sections Regarding Computerized Criminal History and Driver's License History Inquires -This item was first read on June 14, 1999; published in the official newspaper on June 23, 1999; and is offered this evening for a second reading and public hearing. ® CITY COUNCIL AGENDA -2- July 12, 1999 -Requested Council Action: -Open the public hearing. -Take public input. -Close the public hearing. - Motion to adopt ordinance. 8. Council Consideration Items a. Financial Commission and Park and Recreation Commission Recommendations to the City Council Regarding the Structural and Accessibility Issues at the Civic Center 1. Resolution Authorizing Engagement of Architectural and Engineering Services for Community Service Center Addition -Requested Council Action: - Presentation by Donn Escher, Chair of the Financial Commission. - Presentation by Don Peterson, Vice -Chair of the Park and Recreation Commission. - Motion to adopt resolution. b. Resolution Updating Financial Commission Duties and Responsibilities -Requested Council Action: - Presentation by Donn Escher, Chair of the Financial Commission. - Motion to adopt resolution. C. Commercial Zoning Reorganization •Requested Council Action: -City Manager will provide verbal report. - Motion to refer to Planning Commission. d. Resolution Urging Continued Funding of Community Development Block Grant (CDBG) Program -Requested Council Action: - Motion to adopt resolution. e. Set Date of Hearing on Denial of Application for Currency Exchange License for Community Money Centers, Inc. dba Money Centers, 6219 Brooklyn Boulevard, Brooklyn Center -Requested Council Action: - Motion to set hearing for July 26, 1999, at 7 p.m. or as soon thereafter as the matter may be heard. CITY COUNCIL AGENDA -3- July 12, 1999 f. Proclamation Declaring August 1, 1999, to be Blue and White Sunday - Requested Council Action: - Motion to adopt proclamation. g. Staff Report RE: Brooklyn Boulevard Street and Enhancements Projects - Requested Council Action: -City Manager will provide verbal report. h. Resolution Amending the 1999 General Fund Budget to Substitute Miscellaneous Bituminous Improvement Projects for Sealcoating - Requested Council Action: - Motion to adopt resolution. i. Resolution Establishing Improvement Project No. 1999 -20, Azelia Avenue Improvements and Authorizing the Preparation of Plans and Specifications - Requested Council Action: - Motion to adopt resolution. j. Report on Police and Fire Building Progress - Requested Council Action: -None, report only. k. Set Date for Meeting with Chamber of Commerce - Requested Council Action: - Motion to set July 26, 1999, 5:30 p.m. at 5701 Shingle Creek Parkway (1st floor board room) with the Chamber of Commerce. 1. Set Time and Date of Facilitated Council Work Session - Requested Council Action: -Set date for work session. 9. Adjournment City Council Agenda Item No. 6a S MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION JUNE 28, 1999 CITY HALL 1. INFORMAL OPEN FORUM WITH CITY COUNCIL CALL TO ORDER INFORMAL OPEN FORUM The Brooklyn Center City Council met in informal open forum and was called to order by Mayor Myrna Kragness at 6:45 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kay Lasman and Ed Nelson. Councilmembers Debra Hilstrom and Robert Peppe were absent and excused. Also present: City Manager Michael J. McCauley, Public Works Director Diane Spector, and Recording Secretary Maria Rosenbaum. Cary Geller, Community Money Centers, Inc., was present for the Council to ask any questions they had regarding the currency exchange license on the agenda for discussion. Mayor Kragness informed Mr. Geller this item was on the agenda and that would be the time to address any questions or concerns. ADJOURN INFORMAL OPEN FORUM A motion by Councilmember Lasman, seconded by Councilmember Nelson to adjourn the informal open forum at 6:55 p.m. Motion passed unanimously. 2. INVOCATION Tim Johnson, Brookdale Covenant Church, offered the invocation. 3. CALL TO ORDER REGULAR BUSINESS MEETING The Brooklyn Center City Council met in regular session and was called to order by Mayor Myrna Kragness at 7:01 p.m. • 06/28/99 -1- DRAFT 4. ROLL CALL Mayor Myrna Kragness, Councilmembers Kay Lasman and Ed Nelson. Councilmembers Debra Hilstrom and Robert Peppe were absent and excused. Also present: City Manager Michael J. McCauley, Public Works Director Diane Spector, and Recording Secretary Maria Rosenbaum. 5. COUNCIL REPORT Councilmember Lasman reported that she attended the League of Minnesota Cities Conference in Rochester. She and Councilmember Nelson had accepted, on behalf of the City, an honorable mention award the City received at the conference for the 53rd Avenue project. Councilmember Lasman found the conference sessions to be very valuable. Councilmember Nelson reported that he also attended the League of Minnesota Cities Conference and shared some information from the sessions he attended. Councilmember Nelson said one of the sessions attended regarding youth and adults was very interesting and that a youth council would be something he would like to see in the City of Brooklyn Center. Mayor Kragness reported that she attended the U.S. Mayors Conference in New Orleans and that over 300 Mayors attended. She reported on some of the topics that were discussed at the conference She said it was a wonderful conference and that she brought back a lot of information. Mayor Kragness also reported that she attended a ceremony honoring Veterans that fought in the Korean War. 6. APPEARANCES -Amy Klobuchar, Hennepin County Attorney Amy Klobuchar, Hennepin County Attorney, made an appearance to update the Council on priorities of the Hennepin County Attorney's office and to introduce Chuck Salter, Liaison from Hennepin County for the Brooklyn Center Police Department. Ms. Klobuchar discussed that the Liaison Department has been increasing since she has come into office and that with cities having a liaison will help cities out a great deal. Ms. Klobuchar discussed that guns, property crimes, gangs, drugs, and streamlining of the Justice System are priorities that Hennepin County has been dealing with and continues to do so. She discussed cases involving child support, child protection, and civil cases and reported on the juvenile area at Hennepin County. Ms. Klobuchar informed the Council that Hennepin County is preparing for the Year 2000. 6/2 - FT is 0 8/99 -2 DRA Mayor Kragness asked Ms. Klobuchar if she was familiar with the Peacemakers of Brooklyn Center. Ms. Klobuchar responded that she had and that she believes the results have been very successful. Mayor Kragness commended Ms. Klobuchar on her work and thanked her for appearing. 7. APPROVAL OF AGENDA AND CONSENT AGENDA A motion by Councilmember Lasman, seconded by Councilmember Nelson to approve the agenda and consent agenda. Motion passed unanimously. 7a. APPROVAL OF MINUTES A motion by Councilmember Lasman, seconded by Councilmember Nelson to approve the minutes from the special joint work session on June 7, 1999, the study session and regular session on June 14, 1999, and the special work session on June 21, 1999. Motion passed unanimously. 7b. LICENSES A motion by Councilmember Lasman, seconded by Councilmember Nelson to approve the following list of licenses. Motion passed unanimously. AMUSEMENT DEVICE - OPERATOR Brooklyn Center Community Center 6301 Shingle Creek Parkway Chuckwagon Grill 1928 57th Avenue North Davanni's 5937 Summit Drive Ground Round Brookdale Mall MCTO 6845 Shingle Creek Parkway AMUSEMENT DEVICE - VENDOR CDL 12322 Business Park Blvd., Champlin GARBAGE COLLECTION VEHICLE Ace Solid Waste, Inc. 3118 162nd Lane NW, Anoka Randy's Sanitation, Inc. P.O. Box 169, Delano Walters Recycling and Refuse P.O. Box 67, Circle Pines MECHANICAL SYSTEMS Air Corp, Inc. 4112 83rd Avenue North, Brooklyn Park Albers Sheetmetal and Ventilating 200 West Plato Boulevard, St. Paul Guyer's Builders Express 13405 15th Avenue North, Plymouth Green Mechanical, Inc. 8811 E. Research Center Rd, New Hope Sabre Heating and Air, Inc. 14505 21 st Avenue North, Plymouth • 06/28/99 -3- DRAFT PRIVATE KENNEL Barbara and Gregory Ulbrich 6807 Emerson Avenue North RENTAL DWELLING Renewal: Kara Albrecht 7250 West River Road Leslie Reinhardt 5713 Humboldt Avenue North Lewis/Vivian Hedlund 5316 Russell Avenue North Myrna Hubert 5300 70th Circle Todd Grabow 7202 Girard Avenue North Valley Investment and Management Humboldt Square Apartments 7c. SITE PERFORMANCE GUARANTEE RELEASE/REDUCTION -Earle Brown Farm Townhomes (68th and York Place) - Extended Stay America (2701 Freeway Boulevard) A motion by Councilmember Lasman, seconded by Councilmember Nelson to approve site performance guarantee release /reduction for Earle Brown Farm Townhomes (69th and York Place) and Extended Stay America (2701 Freeway Boulevard). Motion passed unanimously. 7d. RESOLUTION DECLARING A PUBLIC NUISANCE AND ORDERING THE REMOVAL OF DISEASED TREES RESOLUTION NO. 99 -98 Councilmember Lasman introduced the following resolution and moved its adoption: RESOLUTION DECLARING A PUBLIC NUISANCE AND ORDERING THE REMOVAL OF DISEASED TREES The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Nelson. Motion passed unanimously. 7e. RESOLUTION ACCEPTING BIDS AND AWARDING A CONTRACT, IMPROVEMENT PROJECT NO. 1999 -05, CONTRACT 1999 -H, 53RD AVENUE TRAIL RESOLUTION NO. 99 -99 Councilmember Lasman introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING BIDS AND AWARDING A CONTRACT, IMPROVEMENT PROJECT NO. 1999 -05, CONTRACT 1999 -H, 53RD AVENUE TRAIL 06/28/99 -4- DRAFT • The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Nelson. Motion passed unanimously. 7L RESOLUTION REJECTING BIDS AND AUTHORIZING THE ACQUISITION OF NEW BIDS, IMPROVEMENT PROJECT NO. 1999 -05, CONTRACT 1999 -I, 53RD AVENUE TRAIL FENCING AND SIGNAGE RESOLUTION NO. 99 -100 Councilmember Lasman introduced the following resolution and moved its adoption: RESOLUTION REJECTING BIDS AND AUTHORIZING THE ACQUISITION OF NEW BIDS, IMPROVEMENT PROJECT NO. 1999 -05, CONTRACT 1999 -I, 53RD AVENUE TRAIL FENCING AND SIGNAGE The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Nelson. Motion passed unanimously. 7g. RESOLUTION ACCEPTING WORK AND AUTHORIZING FINAL PAYMENT, IMPROVEMENT PROJECT NO. 1997 -10, CONTRACT 1998 -B, SCADA AND INTRAC SYSTEMS REPLACEMENT RESOLUTION NO. 99 -101 Councilmember Lasman introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING WORK AND AUTHORIZING FINAL PAYMENT, IMPROVEMENT PROJECT NO. 1997 -10, CONTRACT 1998 -B, SCADA AND INTRAC SYSTEMS REPLACEMENT The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Nelson. Motion passed unanimously. 7h. RESOLUTION ACCEPTING BIDS AND AWARDING A CONTRACT, IMPROVEMENT PROJECT NO. 1999 -14, CONTRACT 1999 -D, EARLE BROWN DRIVE STREET IMPROVEMENTS RESOLUTION NO. 99 -102 Councilmember Lasman introduced the following resolution and moved its adoption: • 06/28/99 -5- DRAFT RESOLUTION ACCEPTING BIDS AND AWARDING A CONTRACT, IMPROVEMENT PROJECT NO. 1999 -14, CONTRACT 1999 -D, EARLE BROWN DRIVE STREET IMPROVEMENTS The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Nelson. Motion passed unanimously. 8. PUBLIC HEARINGS 8a. PUBLIC HEARING REGARDING PROPOSED IMPROVEMENT PROJECT NO. 1999 -10 STREET AND SIGNAL IMPROVEMENTS 66TH AND CAMDEN AVENUES, AND PUBLIC HEARING REGARDING PROPOSED SPECIAL ASSESSMENTS FOR IMPROVEMENT PROJECT NO. 1999 -10, STREET AND SIGNAL IMPROVEMENTS, 66TH AND CAMDEN AVENUES 1. RESOLUTION CERTIFYING SPECIAL ASSESSMENTS FOR IMPROVEMENT PROJECT NO. 1999 -10, STREET AND SIGNAL IMPROVEMENTS, 66TH AND CAMDEN AVENUES, TO THE HENNEPIN COUNTY TAX ROLLS City Manager Michael McCauley discussed this public hearing was continued from the June 24, 1999, Council meeting at the request of the developers of the Regal Theater site pending receipt of bids for the work. Mr. McCauley requested to reopen public hearing since bids had been opened and the assessments had been prepared based on actual cost. A motion by Councilmember Nelson, seconded by Councilmember Lasman to open the Public Hearing. Motion passed unanimously. No one wished to address the Council. A motion by Councilmember Lasman, seconded by Councilmember Nelson to close the Public Hearing. Motion passed unanimously. RESOLUTION NO. 99 -103 Councilmember Lasman introduced the following resolution and moved its adoption: RESOLUTION CERTIFYING SPECIAL ASSESSMENTS FORIMPROVEMENT PROJECTNO. 1999 -10, STREET AND SIGNAL IMPROVEMENTS, 66TH AND CAMDEN AVENUES, TO THE HENNEPIN COUNTY TAX ROLLS The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Nelson. Motion passed unanimously. 06/28/9 - - 9 6 DRAFT 9. COUNCIL CONSIDERATION ITEMS 9a. RESOLUTION ACCEPTING THE COMPREHENSIVE ANNUAL FINANCIAL REPORT OF THE CITY OF BROOKLYN CENTER FOR THE CALENDAR YEAR ENDED DECEMBER 31, 1998, AND RATIFYING INTERFUND LOANS Mr. McCauley discussed that the Council met for a special work session to discuss the Comprehensive Annual Financial Report for the calendar year ended December 31, 1998, and that Cliff Hoffinan, Partner of Deloitte & Touche LLP, was present to formally present the audit results. Mr. Hoffman gave a brief presentation of selected financial information from materials which included the following: The operating fund balance at December 31, 1998 was $60,414,000 compared to $55,884,000 on December 31, 1997. The enterprise funds were generally in good condition. The Earle Brown Heritage Center fell short of its goal in 1998. Mr. Hoffman outlined several of the City's competitive strengths, including consistent financial management and charging current users for current costs. After his presentation he commended the City of Brooklyn Center for an excellent year. Mayor Kragness thanked Mr. Hoffman for his presentation. RESOLUTION NO. 99 -104 Councilmember Nelson introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING THE COMPREHENSIVE ANNUAL FINANCIAL REPORT SI E NNU T OF THE CITY OF BROOKLYN CENTER FOR THE CALENDAR YEAR ENDED DECEMBER 31, 1998, AND RATIFYING INTERFUND LOANS The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Lasman. Motion passed unanimously. 9b. CURRENCY EXCHANGE LICENSE TO COMMUNITY MONEY CENTERS, INC. DBA MONEY CENTERS, 6219 BROOKLYN BOULEVARD, BROOKLYN CENTER • 06/28/99 -7- DRAFT I Mr. McCauley reported that the information included in the materials was from the request of the Council at the June 14, 1999, meeting. City staff had checked with the League of Minnesota Cities. The League of Minnesota Cities did not have materials with respect to check cashing. The City's Attorney office had also made some inquiries but did not have much information regarding check cashing operations. The Police Department contacted police departments where check cashing operations are located, some including the applicant and some other check cashing operations. The materials prepared by the Police Department indicated that their interviews indicated no police problems associated with the check cashing operations, and in some cases, found them to be professionally operated. Included in the Council materials were pictures that were taken showing several locations, including other locations operated by Money Centers. Cary Geller, Community Money Center, Inc., addressed the Council for any questions they had. Council discussed with Mr. Geller the procedure for check cashing and the type of identification needed for cashing checks. Mr. Geller reported that a valid Minnesota Driver's License would need to be provided. If a person did not have a Minnesota Driver's License they would be required to have a Birth Certificate, and their employer and/or home phone number would be called. Mr. Geller informed the Council of the procedure when a forged or stolen check is brought to their store for cashing and that he works directly with authorities when these incidents happen. Mr. Geller asked what the next step would be since the license was denied at the June 14, 1999, meeting with respect to his license. Mr. McCauley advised that the matter was on tonight's agenda to provide information requested by the City Council. The applicant has a 30 day period from the denial of the license to request a hearing. 9c. REQUEST OF CHAMBER OF COMMERCE TO SET DATE WITH CITY COUNCIL Mr. McCauley suggested July 26, 1999, for the dinner and discussion with the Chamber of Commerce. It was the consensus that July 26, 1999, would work. Mr. McCauley will work with the Chamber on a location and put a formal request on the July 12, 1999, agenda. 9d. RESOLUTION AWARDING CONTRACTS FOR FURNISHINGS AND EQUIPMENT FOR NEW WEST FIRE STATION 1998 -10 AND EAST FIRE STATION REMODELING NO. 1998 -11 Mr. McCauley discussed this resolution would award a contract to MetroSystems for the furnishings and equipment at the new West Fire Station and East Fire Station remodeling. RESOLUTION NO. 99 -105 Councilmember Lasman introduced the following resolution and moved its adoption: - - DRAFT 06/28/99 8 RESOLUTION AWARDING CONTRACTS FOR FURNISHINGS AND EQUIPMENT FOR NEW WEST FIRE STATION 1998 -10 AND EAST FIRE STATION REMODELING NO. 1998 -11 The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Nelson. Motion passed unanimously. 9e. STAFF REPORT RE: BROOKLYN BOULEVARD STREET AND ENHANCEMENTS PROJECTS Mr. McCauley requested deferring this report to the July 12, 1999, Council meeting since there were two Council Members absent. 9f. RESOLUTION ACCEPTING BIDS AND AWARDING A CONTRACT, IMPROVEMENT PROJECT NO. 1999 -10, CONTRACT 1999 -J, STREET AND SIGNAL IMPROVEMENTS, 66TH AND CAMDEN AVENUES Mr. McCauley reported this resolution would accept the lowest bid from Midwest Asphalt Corporation for Improvement Project No. 1999 -10, Contract 1999 -J, Street and Signal Improvements, 66th and Camden Avenues. RESOLUTION NO. 99 -106 Councilmember Lasman introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING BIDS AND AWARDING A CONTRACT IMPROVEMENT PROJECT NO. 1999 -10, CONTRACT 1999 -J, STREET AND SIGNAL IMPROVEMENTS, 66TH AND CAMDEN AVENUES The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Nelson. Motion passed unanimously. 10. ADJOURNMENT A motion by Councilmember Lasman, seconded by Councilmember Nelson to adjourn the meeting at 7:53 p.m. Motion passed unanimously. City Clerk Mayor ® 06/28/99 -9- DRAFT City Council Agenda Item No. 6b City of Brooklyn Center A great place to start. A great place to stay. • MEMORANDUM TO: Michael J. McCauley, City Manager FROM: Maria Rosenbaum, Deputy City Clerk DATE: July 7, 1999 SUBJECT: Licenses for Council Approval The following companies /persons have applied for City licenses as noted. Each company /person has fulfilled the requirements of the City Ordinance governing respective licenses, submitted appropriate applications, and paid proper fees. Licenses to be approved by the City Council on July 12, 1999: AMUSEMENT DEVICE - OPERATOR Americinn Motel and Suites 2050 Freeway Boulevard Chi -Chi's 2101 Freeway Boulevard Hilton Minneapolis North 2200 Freeway Boulevard K -Mart 5930 John Martin Drive Nickels and Dimes, Inc. 1328 Brookdale Center AMUSEMENT DEVICE - VENDOR Kiddie Rides International 3801 East 50th Avenue, Denver, CO Mendota Valle Amusement Inc. 9177 E. Courthouse Blvd. Ct. Inver Grove Y > Theisen Vending Company 3800 Nicollet Avenue South Minneapolis g P Y � P GARBAGE COLLECTION VEHICLE A W Disposal P.O. Box 115, Norwood Aagard Environmental 3291 Terminal Drive, Eagan Aspen Waste Services, Inc. 2523 Wabash Avenue, St. Paul Midwest Grease Buyers, Inc. P.O. Box 26, Redwood Falls T & L Sanitation Service, Inc. P.O. Box 34695, Blaine MECHANICAL SYSTEMS Cronstroms 6437 Goodrich Avenue, St. Louis Park Gilbert Mechanical Contractors, Inc. 4451 West 76th Street, Edina RENTAL DWELLING Renewal: Ann Rockler Jackson 1329 63rd Lane North D & J Properties 5843 Fremont Avenue North SIGN HANGER Signcrafters 7775 Main Street NE, Fridley 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer I � • C i ty Council Agenda Item No. 6c MEMORANDUM DATE: July 7, 1999 TO: Michael J. McCauley, City Manager FROM: Joyce Gulseth, Public Works Administrative Aide SUBJECT: Resolution Declaring a Public Nuisance and Ordering the Removal of Diseased Trees The attached resolution represents the official Council action required to expedite removal of the trees most recently marked by the City tree inspector, in accordance with approved procedures. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION DECLARING A PUBLIC NUISANCE AND ORDERING THE REMOVAL OF DISEASED TREES WHEREAS, a Notice to Abate Nuisance and Diseased Tree Removal Agreement has been issued to the owners of certain properties in the City of Brooklyn Center giving the owners twenty (20) days to remove diseased trees on the owners' property; and WHEREAS, the City can expedite the removal of these diseased trees by declaring them a public nuisance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. The diseased trees at the following addresses are hereby declared to be a public nuisance: TREE PROPERTY OWNER PROPERTY ADDRESS _____________ NUMBER ____________ ROGER & LUCILLE DUSBABEK 5400 LOGAN AVE N 74 KAREN WEBER 5400 KNOX AVE N 75 CONNIE PROVO & DAVID DRAKE 6719 GRIMES AVE N 76 ROBERT & CHARLOTTE STRICKER 6806 TOLEDO AVE N 77 MOUND CEMETERY 3515 69TH AVE N 78 BARBARA PLOUMEN 5456 EMERSON AVE N 79,80 JAMES & MYRNA VICKROY 7007 DREW AVE N 81 DENNIS & CAROL HANSEN 4315 70TH AVE N 82 MRS. CLIFFORD LANE 6927 JUNE AVE N 83 RONALD GREEN & CATHLEEN THOMPSON 806 55TH AVE N 84 TURNING POINT, INC. 819 55TH AVE N 85,86 JOSEPH & RENEE DRESSEL 5418 BRYANT AVE N 87 DONALD & PAT DOBBS 5315 CAMDEN AVE N 88 NENG & SHONA YANG THAO 6910 FRANCE AVE N 89 MARK & DEBRA DIAMOND 5700 HUMBOLDT AVE N 90 THOMAS & PATRICIA KOURI 6416 WILLOW LANE N 91 MN/DOT WILLOW LANE/I -694 92, 93, 94 SCOTT & RHONDA VINCENT 5345 JAMES AVE N 95 BRENDA DOLL 5549 LOGAN AVE N 96 WILLOW LANE REALTY 7015 BROOKLYN BLVD 97 THOMAS FRICKE 7101 EWING AVE N 98 RANDOLPH & KRISTEN SCHMIDT 6045 ALDRICH 99 MICHAEL GLYNN 5801 LYNDALE AVE N 100 RICHARD & CAROLE LONKEY 7031 VIOLET 101 RICHARD & FLORENCE JOHNSON 3806 URBAN AVE N 102 ALFRED BEDEAU 5450 BEARD AVE N 103 VICTOR & BERNICE WEIDENBACH 5919 YORK AVE N 104 DONALD & PAUL SOBANIA 3701 49TH AVE N 105 NYIA VUE & CHE THAO VANG 2312 BROOKVIEW 106 • MARIAN WILLIAMS 2124 ERICON 107,109 LEKISHA MADISON & WESLEY YOUNG 2118 ERICON 108,110 JAMES LATZKE & MARILYN OLIVER 5509 OLIVER 111 MARK LACKNER 5542 JUDY LANE 112 HENNEPIN COUNTY PARKS 5323 LYNDALE AVE 113 GERALD MELLESMOEN 801 57TH AVE N 114 RESOLUTION NO. 2. After twenty (20) days from the date of the notice, the property owner(s) will receive a second written notice providing five (5) business days in which to contest the determination of the City Council by requesting, in writing, a hearing. Said request shall be filed with the City Clerk. 3. After five (5) days, if the property owner fails to request a hearing, the tree(s) shall be removed by the City. All removal costs, including legal, financing, and administrative charges, shall be specially assessed against the property. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. s City Council Agenda Item No. 6d MEMORANDUM DATE: July 7, 1999 TO: Michael J. McCauley, City Manager FROM: Diane Spector, Director of Public Works SUBJECT: Resolution Accepting Architect's Feasibility Report and Authorizing the Development of Plans and Specifications, Improvement Project No. 1999 -19, Rehabilitation of Wellhouse Nos. 5 and 6 The 1999 Water Utility Fund budget includes $160,000 for the rehabilitation of wellhouses #5 and #6. _a l 'i < < s< k _ Figure 2 Well # 6, 69th and Emerson Figure 1 Well #5, Camden and 70th Avenue These wellhouses suffer from siding and roofing deterioration, and require some structural rehabilitation. Because they are both in residential and highly visible locations, there is also a need to improve their appearance. Preliminary plans and specifications have been prepared by PMSI Architects, working with Structural Design Associates, a local structural engineering firm which has worked on several city buildings. The design plan is to sheathe the buildings in brick -look block veneer, making requisite structural modifications, and to replace the roof structures and roofs. Wellhouse #6 also needs new garage doors and internal doors. During the design process, utility staff proposed that further structural modifications be made to #6 to allow both emergency generators to be housed in its garage. The generators are currently stored at the Central Garage, but because of the layout of parking space for nonmotorized equipment they are often parked in two to three pieces of equipment deep. To access the generators, the operator must first remove the two or three pieces of equipment blocking the . generators, then remove the generators, then replace the other equipment which had been removed. In an emergency, this means that fifteen or twenty minutes might be lost just generators, the operator must first remove the two or three pieces of equipment blocking the generators, then remove the generators, then replace the other equipment which had been removed. In an emergency, this means that fifteen or twenty minutes might be lost just maneuvering equipment. Parking the generators at #6, which is near the wellfield and which is centrally located to most of the lift stations, would improve emergency response time. The structural modifications include raising the walls and roof of the garage and storage section of the building by about four feet, and providing taller garage doors. Estimated Cost The budget figure of $160,000 was based on a very rough estimate of work, excluding the proposed modifications to 46 to provide dedicated storage space for the emergency generators. The more accurate cost estimate, based on the preliminary design and including the proposed structural modifications is $225,000. While this is considerably more than the budget figure, we have worked with the architect and structural engineer to minimize cost where possible. The purpose of this discussion item is to request the Council's approval to accept the architect's report, and authorize the final design and bidding stage of the project, even though the estimated cost is greater than was budgeted. If the Council approves this, we would proceed to bid the project as soon as the bid package can be developed. The architect believes that reasonable bids can be had in late summer biddings. However, if the architect believes the bids are too high and that spring bids would be more advantageous, then the bids can be rejected and the project would be rebid next spring. Other funds are available in the Water Utility from projects for which expenditures are expected to be less than budget. Most notable is the Southeast Neighborhood Street and Utility Improvement project, where the estimated cost of water system work is about $300,000 less than and additional funds can be budgeted. At the time the bids are accepted and a contract awarded, a g p appropriated from the project. • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING ARCHITECT'S FEASIBILITY REPORT AND AUTHORIZING THE DEVELOPMENT OF PLANS AND SPECIFICATIONS, IMPROVEMENT PROJECT NO. 1999 -19, REHABILITATION OF WELLHOUSE NOS. 5 AND 6 WHEREAS, the 1999 Water Utility Fund budget includes $160,000 for the rehabilitation of wellhouses #5 and #6; and WHEREAS, an architect and structural engineer have prepared preliminary plans and specifications and have determined that the cost estimate for the proposed improvements exceeds the budgeted amount; and WHEREAS, the City Council believes it is in the best interests of the Water Utility to construct these improvement; and WHEREAS, expenditures for water system improvements in the Southeast Neighborhood Street and Utility improvement project are expected to be almost $300,000 under budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. The architect's feasibility report, consisting of the plans and specifications and project cost estimated are hereby accepted and approved. 2. Staff are hereby authorized to obtain final plans and specifications and advertise for bids for said improvement. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: • and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 24'-0' n P EAK FL REFINIS AS HE HING D METAL f P NEW FACE BRICK 1- J L I TRUSS BRG. A C CCENTJTRIPE EQUIP. OLOR 1 A CENTJTRIPE ROOM r C C OLOR 2 EL. loo'-o" T.O. SLAB W7 6 1 -0 � EL. 9 o ----------------------- --- ---- - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - T.O. FOOTING IU 2- "-lo 4 1/2 V� T A0 2 NORTH ELEVATON 2 SCALE- 1/8" 1' -0" 24*-0' PREFINISHED META RIDGE VENT STANDING SEAM STANDING SEAM M ETAL METAL ROOFING 1 1 j ROOFING A2 67'-6" 4 112" 28' -10" 1' -4" 12' -11 1/2" 24' -0" x STORAGE so, 602 \ TOILET S j TORAGE R00M d; 604 601 GARAGE i M 603 1 \� =7- ..._ _, 6046 > I ( ( I 603C \` EQUIP. _ ROOM tt 605 CN 603A 6038 I V" > CHEM. ROOM ° "IN Nw •- A4 606 b 41/2 1' -4" 10' -0 1/2"2'-8" 10' -0 1/2" 1' -4" 41/2 1/2" 9' -10" 21--21/2- 1' -10" 4 1/2 "� s �..K W- City Council Agenda Item No. 7a Office of the City Clerk City of Brooklyn Center A great place to start. A great place to stay. MEMORANDUM TO: Michael J. McCauley, City Manager FROM: Sharon Knutson, City Clerk t�16� DATE: July 6, 1999 SUBJECT: An Ordinance Amending Chapters 6, 11, 21, and 23 of the City Ordinances Adding Sections Regarding Computerized Criminal History and Driver's License History Inquiries On June 14, 1999, the City Council approved first reading of An Ordinance Amending Chapters 6, 11, 21, and 23 of the City Ordinances Adding Sections Regarding Computerized Criminal History and Driver's License History Inquiries. Notice of public hearing was published in the City's official newspaper on June 23, 1999, and the ordinance is offered July 12, 1999, for a second reading and public hearing. If adopted, the ordinance will become effective August 20, 1999, 30 days following its legal publication of July 21, 1999. • 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer Office of the City Clerk City o f Brooklyn Center A great place to start. A great place to stay. S MEMORANDUM TO: Michael J. McCauley, City Manager FROM: Sharon Knutson, City Clerk jw� DATE: June 9, 1999 SUBJECT: AN ORDINANCE AMENDING CHAPTERS 6, 11, 21, AND 23 OF THE CITY ORDINANCES ADDING SECTIONS REGARDING COMPUTERIZED CRIMINAL HISTORY AND DRIVER'S LICENSE HISTORY INQUIRIES Attached is an ordinance amendment which would authorize the City of Brooklyn Center to conduct computerized criminal inquiries and driver's license inquiries on job applicants and various license applicants (i.e. taxicab drivers). The Police Department is capable of conducting such inquiries through the Criminal Justice Information System; however, the BCA (Bureau of Criminal Apprehension) requires that the City authorize the inquiry by ordinance, otherwise the inquiries are unauthorized and the Police Department is unable to conduct such inquiries. Charlie LeFevere and Corrine Thomson of Kennedy & Graven have both reviewed the draft ordinance and are satisfied with the language. The ordinance is offered June 14, 1999, for a first reading; if approved by Council, second reading and public hearing would be set for July 12, 1999; effective date would be August 20, 1999. Attachment 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the 12th day of July, 1999, at 7 p.m. or as soon thereafter as the matter may be heard at the City Hall, 6301 Shingle Creek Parkway, to consider an amendment to Chapters 6, 11, 21, and 23 of the City Ordinances adding sections regarding computerized criminal history and driver's license history inquiries. Auxiliary aids for persons with disabilities are available upon request at least 96 hours in advance. Please contact the City Clerk at 569 -3300 to make arrangements. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTERS 6,11,2 1, AND 23 OF THE CITY ORDINANCES ADDING SECTIONS REGARDING COMPUTERIZED CRIMINAL HISTORY AND DRIVER'S LICENSE HISTORY INQUIRIES THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: SECTION 1. Chapter 6 of the City Ordinances of the City of Brooklyn Center is hereby amended by adding new Section 6 -125 as follows: Section 6 -125. COMPUTERIZED CRIMINAL HISTORY AND DRIVER'S LICENSE HISTORY INQUIRIES. 6- 125.10. Purpose. The purpose of this Section is to authorize the Citv of Brooklvn Center to conduct computerized criminal history and driver's license history mauiries on persons who are finalists for employment positions in the Citv and who are volunteers in Citv programs providing services to children or vulnerable adults. Nothing in this Section shall be construed to preclude the City from conducting comprehensive background investigations of applicants for Citv employment positions. including but not limited to accessing public data through other automated and non - automated sources and contacting references. Nothing in this Section shall also be construed to preclude the City from periodically conducting a driver's license inouiry upon employees or volunteers where possession of a valid driver's license is an essential a_ualification of the position. 6- 125.20. Definitions. For pumoses of Section 6 -125. the following terms have the meanings given them: a. "Computerized criminal history inquiries" means criminal histories obtained through the Criminal Justice Information System. b. "Driver's license history inquiries" means driver's license violations recorded by the State Department of Public Safety. ORDINANCE NO. 6- 125.30. Findings. The City of Brooklyn Center makes the following findings regarding the need to conduct computerized criminal history and driver's license history inquiries on persons who are finalists for Citv positions and who are aD lving to volunteer in Citv programs providing services to children or vulnerable adults. recognizing that the City of Brooklvn Center has significant interest in protecting the general public in the performance of government services. a. Certain City and volunteers work independently with and provide public services to some of the most vulnerable members of society: children. senior citizens. developmentally disabled individuals and mentally ill persons. Protection of these vulnerable persons warrants the investigation of persons who are finalists to fill these certain emplovment positions with the City and who are applving to volunteer in City programs that public. nrovide services to these members of the _ p b. Some City employees work closely with public funds and accounts and are in employment positions that have access to property or assets of the City where losses are difficult to detect or prevent. In order to minimize the risk that the public trust will be violated. computerized criminal history inquiries of those individuals who are finalists to be employed in such positions are necessary. c. Several City employees enter the private homes of City residents on a regular basis in the performance of necessary and worthwhile public services. Computerized criminal history inquiries on persons who are finalists for such positions are deemed necessary. to minimize the risk that the personal safety of residents in their homes will be violated. d. Manv City employees and some volunteers operate. on a regular basis. heavv machinery. street maintenance equipment. and/or other City -owned motor vehicles on public riahts- of -way. In order to minimize the loss of public propertv and the loss of life in serious traffic accidents. computerized criminal history and driver's license history inquiries of finalists for such positions are appropriate. e. In accordance with the state nolicv of encouraging the rehabilitation of criminal offenders. he c Kist in s t omputerized criminal history and driver's license ory auiries prescribed herein shall not be an automatic bar to public employment but rather used in assessing the rehabilitation of the finalist in accordance with Minnesota Statutes. Sections 364.01 to 364.10. f. This ordinance cannot guarantee that certain groups or individuals will be protected from the criminal acts of employees or volunteers: rather. its intent is to minimize certain risks in the performance of government services to the general public. • ORDINANCE NO. 6- 125.40. Authorization. The city manager or the city manager's designee is authorized to conduct computerized criminal history and driver's license history in quiries in accordance with the following procedures: a. Onlv persons who are finalists for positions of emplovment with the Citv or who are applying to volunteer in City programs providing services to children or vulnerable adults shall be subiect to the computerized criminal history and driver's license history inauiries prescribed therein. b. The person who is a finalist for a position with the Citv shall be presented with an informed consent form indicating that the person may consent to the computerized criminal history inquiry and /or driver's license history inquiry or may refuse. If the finalist refuses to consent. the person shall not be allowed to continue in the employment process for the position sought. c. Persons who are applying to volunteer in programs that provide services. to children or vulnerable adults shall be notified that computerized criminal history and/or driver's license history inauiries will be conducted prior to their participation in the program. 6- 125.50. Good Faith Reliance on Record Accuracv. The Citv may in good faith rely on the accuracy of the criminal history information received from federal. state. and county authorities in conducting_ the computerized criminal history or driver's license history ina_uiry prescribed herein. SECTION 2. Chapter 6 of the City Ordinances of the City of Brooklyn Center is hereby amended by renumbering Section 6 -125 to be Section 6 -126. SECTION 3. Chapter 6 of the City Ordinances of the City of Brooklyn Center is hereby amended by renumbering Section 6 -126 to be Section 6 -127. SECTION 4. Section 11 -103 of the City Ordinances of the City of Brooklyn Center is hereby amended as follows: 3.2 PERCENT MALT LIQUORS Section 11 -103. APPLICATIONS FOR LICENSE. Subdivision 2. Every application shall be referred to the chief of police fora re:iow &3 ` the rcqui ....mems of t maral :,ham and past eff�nses, if . The chief of police or his/her designee is empowered to conduct any and all investigations to verify the information on the application. including ordering a computerized criminal history inquiry obtained through the Criminal Justice Information Svstem • and/or a driver's license history inquiry as recorded by the State Department of Public Safety on ORDINANCE NO. the anplica.nt. An investigation fee as set by city council resolution shall accompany each application. The chief of police shall estimate the actual costs of investigation after preliminary review, notify the applicant of the actual cost estimate, and take no further action on the application until the actual cost estimate is paid. Any portion of the actual cost estimate which exceeds the minimum but which remains unused after completion of the investigation shall be returned to the applicant. SECTION 5. Section 11 -507 of the City Ordinances of the City of Brooklyn Center is hereby amended as follows: CLUB INTOXICATING LIQUOR LICENSE Section 11 -507. INVESTIGATION OF APPLICATIONS. All applications for a license shall be referred to the chief of police, and to such other City departments as the city manager shall deem necessary for verification and investigation of the facts set forth in the application. The chief of police or his/her designee is empowered to conduct any and all investigations to verifv the information on the application. including ordering a computerized criminal history inauiry obtained through the Criminal Justice Information Svstem and /or a driver's license history inauiry as recorded bv_ the State Department of Public Safety on the applicant. The chief of police . b:, made sue? inv estigation of the inform requested as shtd! be neeessM shall make a written recommendation and report to the city council. The city council may authorize such additional investigation as it shall deem necessary. SECTION 6. Section 11 -608 of the City Ordinances of the City of Brooklyn_ Center is hereby amended as follows: WINE (INTOXICATING LIQUOR) LICENSES Section 11 -608. INVESTIGATION OF APPLICATIONS. All applications for a license shall be referred to the chief of police, and to such other City departments as the city manager shall deem necessary for verification and investigation of the facts set forth in the application. The chief of police or his/her designee is empowered to conduct anv and all investigations to verify the information on the application. including ordering a comp_ uterized criminal history inauiry obtained through the Criminal Justice Information Svstem and/or a driver's license history inouiry as recorded by the State Department of Public Safety on the applicant. The chief of police 4&11 cau&, t3 be m ade stieh investigation of the inf;5rrn shall make a written recommendation and report to the city council. The city council may authorize such additional investigation as it shall deem necessary. • ORDINANCE NO. SECTION 7. Section 11 -708 of the City Ordinances of the City of Brooklyn Center is hereby amended as follows: INTOXICATING LIQUOR LICENSES Section 11 -708. INVESTIGATION OF APPLICATIONS. All applications for a license shall be referred to the chief of police, and to such other City departments as the city manager shall deem necessary for verification and investigation of the facts set forth in the application. The chief of police or his/her designee is empowered to conduct anv and all investigations to verifv the information on the application. including ordering a computerized criminal history inauiry obtained throuah the Criminal Justice Information Svstem and/or a driver's license history inquiry as recorded by State Department of Public Safety on the applicant. The chief of police s4t4l cause t hall be necessary shall make a written recommendation and report to the city council. The city council may authorize such additional investigation as it shall deem necessary. SECTION 8. Section 21 -102 of the City Ordinances of the City of Brooklyn Center is hereby amended as follows: Section 21 -102. LICENSE REQUIRED. No person shall operate or permit a taxicab owned or controlled by him to be operated as a vehicle for hire upon the streets of the City of Brooklyn Center without first having obtained a taxicab license. Provided, however, that any taxicab licensed to operate in any other municipality of this State may carry passengers from said municipality where so licensed to any place or point within the City of Brooklyn Center and may receive passengers for carriage to such municipality where so licensed; but owners and drivers of such vehicles shall not be permitted to solicit business in the City of Brooklyn Center or otherwise operate a taxicab on the streets of Brooklyn Center without being licensed under the provisions of this ordinance. Each applicant for a taxicab license shall apply to the city clerk for such license and must be at least eighteen years of age, must conform to applicable laws of Minnesota, and must furnish to the city clerk information covering each vehicle to be so licensed, giving the full name and address of the owner, the class and passenger - carrying capacity of each vehicle, the mileage and length of time a respective vehicle has been in use, the make of vehicle, the vehicle registration number, and such other information as the city clerk may require. The city clerk or his/her desianee is empowered to conduct any and all investigations to verify the information on the application. including ordering a computerized criminal history inquiry obtained through the Criminal Justice Information System and/or a driver's license history ina_uir_v as recorded by the State Department of Public Safety on the applicant. • . ORDINANCE NO. SECTION 9. Section 23 -003 of the City Ordinances of the City of Brooklyn Center is hereby amended as follows: Section 23 -003. REVIEW PRIOR TO COUNCIL ACTIONS. Prior to submitting the application to the Council for approval, the Clerk shall submit the application to the appropriate municipal officer for review and comment. Said official shall issue that all ordinance requirements have been complied with, and shall furnish the Council with such additional information as may be deemed appropriate or as requested. In addition, the officer shall recommend approval or disapproval of the application, and shall when recommending disapproval, furnish the Council in writing 14s such reasons therefor. The city clerk or his/her designee is empowered to conduct any and all investigations to verifv the information on the application. including ordering a computerized criminal history inquiry obtained through the Criminal Justice Information Svstem and/or a driver's license history inauiry as recorded bv_ the State Department of Public Safety on the applicant. SECTION 10. This ordinance shall be effective after adoption and thirty days following its legal publication. Adopted this day of .1999. Mayor ATTEST: City Clerk Date of Publication Effective Date (Strikeout indicates matter to be deleted, underline indicates new matter.) City Council Agenda Item No. 8a adoption: Member introduced the following resolution and moved its RESOLUTION NO. RESOLUTION AUTHORIZING ENGAGEMENT OF ARCHITECTURAL AND ENGINEERING SERVICES FOR COMMUNITY SERVICE CENTER ADDITION WHEREAS, review has been undertaken to deal with structural, Americans with Disabilities Act, and other issues related to the existing Civic Center complex; and WHEREAS, the City Council has received the recommendations of the Financial and Park and Recreation Commissions; and I WHEREAS, the recommendations of the Financial and Park and Recreation Commissions are to pursue the option developed in the architectural study of building needs to construct a new building adjacent to the Community Center; and WHEREAS, constructing a new building adjacent to the Community Center to provide for additional community space, relocated general City offices, and accessibility for the existing Community Center would be the most effective solution to the required Americans with Disabilities Act accessability issues and required repairs facing the Civic Center complex composed of the Community Center and City Hall. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the City Manager be and hereby is authorized to engage architectural and engineering services as set forth in the proposal from Mjorud Architecture dated June 24, 1999, and to proceed with the creation of plans and specifications for an addition to the Community Center that will result in additional community space, compliance with the Americans with Disabilities Act, and relocated general City offices and services into a new Community Services center adjacent to the Community Center. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: • and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City of Brooklyn Center A great place to start. A great place to stay. • To: Mayor Kragness and Council Me rs Hilstrom, Lasman, Nelson and Peppe From: Michael J. McCau City Manager Date: July 8, 1999 Re: Community Center & City Hall Building Needs & Options Beginning in Spring of 1998, staff began the process of reviewing the building issues at the Civic Center (the term applied to the Community Center & City Hall buildings collectively). With a direction for the police department building needs established, this study process proceeded with the inclusion of an architect to review and study the situation. The results of the architect's work in reviewing needs and building condition resulted in cost estimates and building layouts that are conceptual for three approaches to meeting the requirements of the Americans With Disabilities Act and structural issues. • The process began by identifying the Americans With Disabilities Act issues, roof, heating, ventilation and air conditioning issues, brick spalling on the Community Center, space needs, and general difficulty facing patrons of the Community Center and City Hall in accessing programs, facilities, or offices. In reviewing the $2 ++ Million cost of addressing only building repair or accessibility issues, the concept of replacement surfaced as department heads suggested that this option be reviewed. Other issues explored in this process included energy savings and possible public private partnerships. Energy savings are difficult to quantify without a specific set of plans. New construction and remodeling would both be more energy efficient than current buildings. New construction would have insulation in walls, whereas remodeling would not improve that portion of the building. Mr. Glasoe's efforts to explore whether private corporations would be interested in the type of arrangements that occurred in Plymouth did not result in any interest from the private providers. We also explored potential joint undertaking with other governmental units. In March of 1998, I sent a letter to Commissioner Opat inquiring if Hennepin County would have an interest in exploring joint facility ideas. I did not receive a response from Commissioner Opat. 1. Overview of Needs: a) City Hall building system component issues: - Heating, ventilation, and air conditioning need replacement and installation of ducted returns: air quality was one of the issues raised in the building needs analysis • 1 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer for a new police station (as indicated in report: poor air distribution, dirty duct work with presence of dirt, microbes, fiberglass and/or asbestos; inadequate fresh air in system and a facility that was designed for fewer people) - roof has reached its useful life and needs to be replaced - inadequate wall insulation, poor windows, need for roof insulation City Hall (only the roof insulation would be addressed in Design 1) - City Council chambers has inadequate cable casting equipment and poor audio visual capabilities - structural cracking in corridor to assessing area (may be left alone ?) - need to remove non - compliant cables from past systems that are flammable - electrical service needs upgrade to handle increased electronics b) Community Center building needs:. - wading pool requires reconstruction of separate filtration system and other improvements - deteriorating brick along south wall: need to address moisture damage from freeze - thaw cycles. - poor ventilation and brick deterioration in penthouses on Community Center and lack of insulation c) Americans With Disabilities Act (ADA) - both buildings do not provide access to meet current standards or even reasonable access to programs and especially to rest room facilities - City is well past dates for compliance and planning to meet ADA requirements d) General Community Space - need more space for community activities such as senior cards, after school youth, community organizations: representation to public was that we would carve out some additional community space: this can be accomplished either in the community center or in City Hall 2 e) General Space Needs - need more conference room space: find shortage of meeting space, especially during audit and construction season - need to have contiguous space for operations - ie: - engineering has files and equipment in two separate areas - community development is in 3 separate areas - need additional office space - fire chief and secretary share small office and several other offices are inadequately sized - need to modify 1 st floor and provide for citizen service that is staffed on 1 st floor f) Finances - Minimum estimate to address required/needed work is $2.4 Million - remodeling is inexact process: remodeling always reveals unanticipated problems - have identified potential funds for $2.4 to $3.1+ Million in project funds - plan at time police & fire bonds were sold was to use capital improvement funds to address the remaining building needs at the Civic Center complex g) Time line - need to address these building issues now: - ADA non - compliance is a lawsuit waiting to happen - roof and HVAC are on end of useful life - not reasonable to address HVAC issues for one group of employees and not others - decision on direction needed by end of June to be positioned for 2000 construction - need to know direction to design parking lot improvements in time for this year's construction 2) OVERVIEW OF OPTIONS The 3 options contained in the architect's report may be summarized as: Design 1 Do what has to be done to fix the buildings and use the space vacated by police. • Design 2 Address accessibility at the Community Center by creating a functional 3 1 st floor entrance and locker area. Design 3 Address accessibility by providing a new building, rather than substantially invest in extending the life of the existing City Hall and provide the 1st phase of a master plan to replace the Community Center when the life of the pool is used and the bonds for police & fire are retired to free up bonding capacity. SUMMARY The accessibility, roof, HVAC (heating, ventilation, and air conditioning), and other physical needs have coalesced at this point in time to present a major need for improvements. The cost of the combination of needs is close to the cost of new construction. As indicated previously, staff felt, upon receiving the cost estimates to address the numerous issues, that it was worth comparing fixing with the cost of a new structure. There are advantages and disadvantages of the options. The basic floor is $2.4 Million and the ceiling is around $3.3 Million ( a ceiling of $3.1 Million is more sustainable). Addressing these needs is the crucial issue. Design Option 1 has greater potential for cost over run associated with remodeling. Design Option 3 is the most cost effective and provides the most benefit, but there may be site and footing issues that will impact final size of the structure. Initial soil borings performed in connection with a review of options for the police space were good. However, the general nature of soils in this area requires caution until borings are taken exactly where a building would be placed. Design Option 2 was removed from consideration by the Council since it cost basically as much as Option 3 and still had all of the cost over run risks of Option 1, without providing any appreciable improvement in customer service or community space. The overall plan under both remaining options is to solicit community input into the design of a plan for a new community center in 2009 or 2010 for presentation to the voters in a 2012 referendum for 2013 construction. On June 7, 1999, the Financial and Park & Recreation Commissions met in joint session with the City Council to review the building options. Each commission had met before June 7th and then met again after June 7th to review the options. Both commissions have recommended that Option 3 be pursued to build a new building to meet the accessibility and other issues. The matter is on the agenda for the City Council to direct which option should be developed with complete plans and specifications. Upon determination by the Council of the direction for specific design work, the architect and staff would develop plans and specifications. We would then solicit input from the Park & Recreation Commission and public on the public areas being created or improved to refine the design and components before presentation to the Council of the building plans for bidding. The potential exists for this project to be undertaken in the Spring of 2000. Actual start will depend on the results of the detailed planning and input. • 4 MEMORANDUM • TO: Michael J. McCauley, City Manager FROM: David Fisher, Building Official DATE: May 26, 1999 SUBJECT: Public Government Building Accessibility The following buildings in the City of Brooklyn Center are public government buildings, owned by various governing bodies. In 1992 the Federal Americans with Disabilities Act was adopted which requires that all public government buildings be in compliance with the State Accessibility Code, the Federal Americans with Disabilities Act and Minnesota Human Rights. All public government buildings were required to be in compliance by 1996. City Hall Community Center Police Station Fire Stations Public Schools Post Office Public Works Buildings Earle Brown Heritage Center With the exception of City Hall and the Community Center, all government buildings in . Brooklyn Center have met accessibility requirements due to recent remodeling or new construction. The City Hall and the Community Center buildings continue to be non - compliant and have many accessibility violations which must be corrected. Specific violations are listed below: Accessible routes from the parking lot to the buildings are not provided. Exterior entries, stairs, exterior ramps, elevators and doors must be modified to meet accessibility requirements. Accessible restroom facilities are not provided. Modifications to all bathrooms are necessary to meet accessibility requirements. (The current code requires additional water closets and sinks.) Accessible parking is inadequate. Additional van accessible and handicap accessible parking stalls must be provided. An accessible telephone must be provided and none currently exists. Accessible drinking fountains must be provided and none currently exist. Government buildings are required to be in compliance. This is in contrast to non - government ® public buildings which may wait until a remodel to comply. It is imperative that the accessibility issues be addressed immediately. • ,Option 1 Fix nat 3 New Bldg. Master Plan Develop in 2007 -8 Design to accomodate options All options available Develop repl. plan for Comm. Center in 2007 -8 ADA investment Make 2 bldg. on 4 levels 1 bldg. provides major accessibility compliant components for 2 bldgs. Risk of Overrun High Moderate remodel soil issue easier to control and estimate Life of Improvements Community Center 10+ Community Center 10+ City Hall longer than 10 New Space > 30+ Total Cost: $2.4 M for fix -up $3+ M, most for new bldg. Future Cost: 2 new bldgs. 1 new bldg., some retrofit of bldg. ommunity Space Some additional: 10- 12,000 sq. ft. + stair area stair area in Comm. Center some by moving or in basement Efficiency marginal improvement contiguous space, unified operations operations on 2 floors Access /Customer Service Improved General 1st floor for everything Council on upper level off central entrances away from parking unified customer service Wading Pool fix fix Storage good less Main Pool same same 1st floor access 1st floor access Energy marginal improvement energy efficient bldg. insulated roof Impact during construction a lot some • • Option 1 Fix Option 2 Addition Option 3 New Blde. • Master Plan Develop in 2007 -8 Develop in 2007 -8 Design to accomodate options All options available Greater investment made in current Develop repl. plan for Comm. Center in 2007 -8 ADA investment Make 2 bldg. on 4 levels Make 2 bldg. on 4 levels compliant 1 bldg. provides major accessibility compliant components for 2 bldgs. Risk of Overrun High High Moderate remodel remodel & soil issue need for easier to control and estimate more ADA than estimate Life of Improvements Community Center 10+ 'Community Center 10+ Community Center 10+ City Hall longer than 10 Lockers 20 depending on pool New Space > 30+ City Hall longer than 10 Total Cost: $2.4 M for fix -up $3 M for addition & fix -up $3+ M, most for new bldg. Fu ture Cost: 2 new bldgs. 2 new bldg. or expensive rehab. 1 new bldg., some retrofit of bldg. Community Space Some additional: similar to Plan 1 & new lockers & 10- 12,000 sq. ft. + stair area stair area in Comm. Center exercise space some by moving or in basement I Efficiency marginal improvement marginal improvement contiguous space, unified operations operations on 2 floors operations on 2 floors Access /Customer Service Improved Improved General 1st floor for everything Council on upper level Council on upper level away off central entrances away from parking from parking unified customer service better to pool & Const. Hal Wading Pool fix new fix St orage good good _ less Main Pool same improved access same 1st floor access 1st floor access Energy marginal improvement marginal improvement energy efficient bldg. insulate r oof insulated roof Impact dur con struction a lot a lot some _ Alternate 2: Design Option 3 New Building 1,000 sq. ft. smaller base Additional Comm Center Base Plan Improvements $100,000.0 $200,000.0 $300,000.0 $400,000.0 $500,000.0 $600,000.0 $700,000.0 $800,000.0 $900,000.0 $2,400,000 $2,500,000 $2,600,000 $2,700,000 $2,800,000 $2,900,000 $3,000,000 $3,100,000 $3,200,000 $3,300,000 FIX NEW 2000 Rehab 2 bldgs. 1 bldg. new $2.4 -$2.7 MILLION $3 Million +/- 3 Entrances 2 entrances same bldg. T V 2009 Community Survey Same Develop Comm. Center Plan 20 Bond Referendum Same 2013 Build Bu ild - A / -- A All new Bldg(s). New Comm. Center Only New Comm. Center Any layout bad layout lives on number of layout options 2025 Complex 12 yrs. old 1 bldg. 12 years old 1 bldg. is 12 years old 1 bldg. 55 years old 1 bldg. is 25 yr. old BUILDING ASSESSMENT STUDY City of Brookl n Center y Dated: February 1, 1999 Revised March 9, 1999 BUILDING ASSESSMENT STUDY DATE: MJORUD ARCHITECTURE City of Brooklyn Center Mar 9, 1999 TITLE SHEET 12400 12th Avenue North 6301 Shingle Creek Parkway COMMISSION Minneapolis, Minnesota 55441 Brooklyn Center, Minnesota 55430 NO. 98104 Page No. 1 INTRODUCTION Soon the Police Department will leave City Hall for their new The City Council recognized the need to study their facilities at quarters thereby vacating space that could be reallocated for the Civic Center due to a variety of challenges that seem City use. What departments or programs should be located in never ending as the Council, Staff and Constituents attempt to the vacated Lower Level of City Hall? make the best use of the space that is available. These chal- lenges to the existing City Hall and Community Center are How best can this complex be made accessible to persons coming from a variety of sources including: with disabilities and the elderly? What is the value of the ex- isting structures? What can be restored or rejuvenated? 0 The Americans with Disability Act, Should new or partially new facilities be considered? 0 Changing building and health codes, 0 Aging mechanical and electrical equipment, The City engaged the services of an Architect, a Mechanical 0 The deterioration of the structure, Engineer, an Electrical Engineer and a testing laboratory to 0 The lack of natural light in the Lower Level of City Hall, assist in the study of solutions to these challenges. For the 0 Unusable odd shaped internal spaces, past nine months the City Manager, the Director of the Com- 0 Inappropriate location of entrances in relation to parking, munity Center and the Architect have considered various pro - 0 Changing needs of staff and the onslaught of computers & posals in an attempt to solve these problems. The work out - communication technology. lined in this report delineates the problems confronted and the 0 Useful life of the City Hall and Community Center. opportunities available to the City Council. This report in- cludes possible solutions for consideration while offering the The two buildings are now approaching 30 years of age, not- City Council a well informed climate for enlightened decision - ing that the the planning for the structures began in 1968. making. The two buildings were completed in 1971. BUILDING ASSESSMENT STUDY DATE: MJORUD ARCHITECTURE City of Brooklyn Center Mar9. 1999 INTRODUCTION 12400 12th Avenue North 6301 Shingle Creek Parkway COMMISSION Minneapolis, Minnesota 55441 Brooklyn Center, Minnesota 55430 NO. 98104 Page No. 2 Specifically, the major items of concern for the Community THE AMERICANS WITH DISABILITIES ACT Center and the City Hall have been identified as follows: The City Hall and Community Center do not conform to cur- 0 The Community Center has no elevator or ramp allowing rent requirements of The Americans with Disabilities Act persons with a disability to traverse from one level to the (ADA): next. 0 ADA was introduced and mandated in phases or stages. 0 The Community Center and the City Hall do not have ac- cessible sanitary facilities (including drinking fountains) on 0 Each stage had a deadline. each level as now required. 0 All of those deadlines have expired. 0 Stairways are too steep as the treads and risers do not meet ADA standards. Handrails must now. extend 12" 0 There is no grandfathering. past the top stair riser and 23" minimum past the lower o The City is liable if an employee or constituent takes ac- stair riser. tion. 0 Existing doorways do not have the proper side clearances 0 The courts enforce ADA, not the City Building Official. to allow a person with a disability easy access. o Generally the two buildings s were built under a different set of rules when many of these problems had neither been identified nor addressed by society. BUILDING ASSESSMENT STUDY DATE: M THE AMERICANS WITH JORUD ARCHITECTURE City of Brooklyn Center Mar9•1999 12400 12th Avenue North 6301 Shingle Creek Parkway COMMISSION DISABILITIES ACT Minneapolis, Minnesota 55441 Brooklyn Center, Minnesota 55430 No. 98104 Page No. 3 , (3) Inadequate amounts of fresh air induced into sys- CHANGING BUILDING AND HEALTH CODES tems. (4) Poor heating and cooling. Cooling problems are The State of Minnesota adopts by reference a model code exacerbated by the advent of computers and other called the Uniform Building Code (UBC) that is under constant heat generating equipment now prevalent in to- review and revision. This is the most used code by other day's office. Overcrowding the facility designed for states and municipalities, and every three years a new volume a lower people load. is issued. The State of Minnesota also adopts its own set of o Energy regulation and consumption: codes and regulations to reflect the climate and conditions (1) Remodeling will require conformance to enforce - unique only to the State of Minnesota. As a result changing able standards. building and health codes have a direct affect on the built en- vironment including buildings at Brooklyn Center. Some is- (2) Thermal envelope doesn't meet today's standards. sues have been addressed, others have yet to be solved. (a) New roofing and insulation are required over City Hall. o Safety and environmental issues: (b) Roof insulation over the Community Center (1) Hazardous materials such as asbestos — containment has been upgraded. / safe cleanup is understood to be complete. (c) Wall insulation for both buildings is inade- (2) Buried tanks — remediation of spills or leakage. quate. (3) PCBs in light fixture ballasts — proper disposal has (d) Perimeter insulation is costly (The Police Cler- been completed. ical Staff were always cold due to the lack of 0 Air quality problems: perimeter and wall insulation in the exterior (1) Poor air distribution. walls. Most of the staff used supplementary (2) Dirty ductwork — ductwork left unattended for years — space heaters or knee heaters). presence of dirt, microbes, fiberglass and/or asbestos o The State Board of Health requires a separate filter for in air stream. the wading pool, a violation for over 15 years. BUILDING ASSESSMENT STUDY DATE: CHANGING BUILDING MJORUD ARCHITECTURE City of Brooklyn Center Mar9, 1999 12400 12th Avenue North 6301 Shingle Creek Parkway COMMISSION AND HEALTH CODES Minneapolis, Minnesota 55441 Brooklyn Center, Minnesota 55430 NO. 98104 Page No. 4 (2) Does not include evaluation of pool piping; pumps and wet systems; air balancing; combus- tion tests, and other diagnostic testing. AGING MECHANICAL AND ELECTRICAL EQUIPMENT (3) As a result of this investigation, other tests may be recommended including the costs of these The existing mechanical and electrical equipment is outdated. tests. The Mechanical and Electrical Engineers conducted a study of various elements of the two buildings and this information is (4) Discovery of equipment no longer manufac- included in the appendix. tured. 0 Pool ventilation equipment in penthouses: 0 Follestad & Barrett Electrical Analysis and Report (1) Lack of insulation on walls contributing to failure (1) Evaluation of main service and distribution of brick on exterior. panel boards. (2) This same lack of insulation of walls causes de- (2) Evaluation of fixture types, lamps and ballasts. terioration of the gypsum board soffit and side - wall below as condensation forms causing wa- (3) Evaluation of special systems and motor effi- ter to drip below. ciencies. (3) There is near impossible access to equipment, (4) Telecommunication systems including data and having to enter through access panels in side - voice are not included since City has own MIS wall of drop ceiling and then pass into the air Department with corresponding reports. stream and ductwork to gain access into room. 0 Follestad & Barrett Mechanical Analysis and Report: (4) For access to the roof one must also pass into the air stream and ductwork to access a cat - (1) Investigate condition and estimate useful life of walk over the pool, then to a non - conforming HVAC systems and controls. ladder up to roof hatch. BUILDING ASSESSMENT STUDY DATE: Mar 9. 1999 AGING MECHANICAL & MJORUD ARCHITECTURE City of Brooklyn Center 12400 12th Avenue North 6301 Shingle Creek Parkway COMMISSION ELECTRICAL EQUIPMENT Minneapolis, Minnesota 55441 Brooklyn Center, Minnesota 55430 NO. 98104 Page No. 5 THE DETERIORATION OF THE STRUCTURE The deterioration of the structure is noted in several areas -- Braun Intertec was hired to further investigate this condition most notably at the. Community Center. and this is included in a special report in the Appendix. Brick faces. are falling off the building due to the presence of mois- When this same Architect assisted the City with the re -roof the ture within the masonry. During our freeze thaw environment Community Center in the mid - eighties several new sheets of * the brick faces are forced off the wall. Fortunately the brick is metal decking had to be placed over existing decking, that had merely an exterior skin on the building and not lending support rusted through to the swimming pool below. to roof loads. A structural engineer was employed at that time to investigate The City Hall roofing and roof insulation should be replaced if the rusting of the main support trusses, columns and beams. this building is to be saved. His recommendation was that these same trusses, columns and beams be reevaluated every 5 years to make sure the corrosive pool environment did not impair the structure. The deterioration of exterior brick is observed on two mechan- ical penthouses and the west and south walls of the Commu- nity Center adjacent to the pool. BUILDING ASSESSMENT STUDY DATE. M THE DETERIORATION JORUD ARCHITECTURE City of Brooklyn Center Mar 8, 1999 12400 12th Avenue North 6301 Shingle Creek Parkway COMMISSION OF THE STRUCTURE Minneapolis, Minnesota 55441 Brooklyn Center, Minnesota 55430 NO. 98104 Page No. 6 INAPPROPRIATE LOCATION OF ENTRANCES IN RELATION TO PARKING Again the original design placed both the City Hall and Com- THE LACK OF NATURAL LIGHT IN THE munity Center entrances facing a mall like setting with flowers LOWER LEVEL OF CITY HALL and some limited short-term parking for.visitors. In such a se- vere climate the norm would be to place the main entrances The original design in 1968 for the Lower Level of City Hall adjacent to the parking. This entrance relationship is further may have been driven by the need for a bomb shelter or an exacerbated by the steep exterior steps and need to enter emergency preparedness center. The exterior walls are con- both the City Hall and Community Center on the second level. structed of poured in place concrete; the internal columns and The steep exterior steps are dangerous and sometimes slip - second floor pan and joist structures are also poured in place pery during sleet and snow and do not meet today's Codes. concrete. This level has no windows making the interior envi- ronment somewhat depressing. CHANGING NEEDS OF STAFF AND THE ONSLAUGHT OF COMPUTERS & COMMUNICATION TECHNOLOGY UNUSABLE ODD SHAPED INTERNAL SPACES As America continues to move into the information age, the The original design was based on an octagon with 45 degree need for computers and communication technology is always angled walls enclosing the various parts of both the City Hall on the increase. Better workstations and seating for staff be- and Community Center. This resulted in internal spaces that came necessary to alleviate environmental stress and injury. had to be compromised as to function. Some acute angled Additional staff necessitated that additional work stations and spaces are near impossible to use and difficult to maintain. conference rooms be squeezed out of existing space and even carved out of the public lobby space. Mechanical and Electrical Systems have not kept up. Communication wiring is reported to be inadequate. BUILDING ASSESSMENT STUDY DATE INTERNAL &EXTERNAL MJORUD ARCHITECTURE City of Brooklyn Center Mar 9,1999 12400 12th Avenue North 6301 Shingle Creek Parkway COMMISSION RELATIONSHIPS Minneapolis, Minnesota 55441 Brooklyn Center, Minnesota 55430 NO. 98104 Page No. 7 7 USEFUL LIFE OF THE CITY HALL AND COMMUNITY CENTER Normally a concrete and masonry building will serve an Owner tems. Abandoned wiring however would be removed. Today, 50 to 100 years but in this instance the concrete and masonry the Mechanical Engineer would specify and design an all ` were found to be part of the problem. Exterior walls for both ducted return air system. This ducted system is cleaner, the City Hall and Community Center were not constructed with more effective and code conforming. adequate thermal resistance to the point of causing masonry failure. If constructed properly the space between the brick Electrical systems were described as confusing due to several and the concrete or block back -up would have been con- remodelings and changes over the years. There is no longer structed as a cavity wall. A 1" to 2" air space between ade- adequate power distribution to accommodate the future power quate insulation and the brick would allow moisture to fall to needs of the users as most of the load centers are full. flashing below that would be drained to the outside through a weep system. The original design of the building no longer responds to to- day's need for accessibility, safety, convenience and the As you will read about the Mechanical Systems, their useful faster pace of the users. Much of the usable space has diffi- life has now been exceeded. Despite excellent maintenance cult angles to reconcile. the equipment can be expected to fail. The air distribution system within the City Hall for example, employs a plenum re- Remodeling of both structures is possible, but at what cost turn system for the air supply. All of the wiring within the air and sacrificial compromise? Are the changes and improve - return plenum is suppose to be fire - rated. Building Official ments to the existing structures a good investment? Maybe David Fisher has agreed to allow the return air at the City Hall remodeling is the only method affordable at this time? to continue to run through the plenums to minimize the cost of revamping the heating, ventilating and air conditioning sys- BUILDING ASSESSMENT STUDY DATE: USEFUL LIFE OF MJORUD ARCHITECTURE City of Brooklyn Center Mar 9, 1998 12400 12th Avenue North 6301 Shingle Creek Parkway COMMISSION EXISTING BUILDINGS Minneapolis, Minnesota 55441 Brooklyn Center, Minnesota 55430 NO. 98104 Page No. 8 INDEX TO DRAWINGS DESIGN SCHEME 1 FIX EXISTING BUILDINGS Refurbish City Hall and provide new lower level entry. Build Community Center Addition with toilets, entry, elevator & stair. Upgrade wading pool and provide new filter. DESIGN SCHEME Z LOCKER ADDITION TO COMMUNITY CENTER Refurbish City Hall and provide new lower level entry. Build Community Center Addition with new Locker Rooms, Wading Pool, Toilets, Entry, Elevator & Stair. DESIGN SCHEME .3 BUILDING ADDITION TO COMMUNITY CENTER Rooms New Civic Center, Council Chambers, Locker Rooms, Co and accessible facilities. Upgrade wading pool and provide new filter. * ADA requirements met in all schemes BUILDI NG ASSESSMENT STUDY DATE: MJORUD ARCHITECTURE Mare, 1999 12400 12th Avenue North TO DRAWINGS Ci of Bro Center INDEX Minnesota 55441 ty y Minneapolis, Minn Creek Parkway COMMISSION 6301 Shingle , Brooklyn Center, Minnesota 55430 NO. 98104 Page No. 9 i� o PROBABLE CONSTRUCTION COST FOR SCHEME 1 1. Allowance to improve HVAC at City Hall ............ $175,000 ADVANTAGES TO SCHEME 1 (includes a new system for the Council Chambers) 1. Eliminates steep exterior stairs. 2. Replace existing roofing /insulation at City Hall....... 80,000 2. Makes both buildings accessible to persons with disabilities. 3. Remodeling allowance to convert Police Station 3. Eliminates steep interior stair in Community Center. into City Hall usage, add new City Hall Entrance, 4. Accessible on grade entrances at both buildings. add new toilet facilities on both levels and add 5. More space is captured for City Hall in old Police Station. connecting link over existing tunnel ...................... 600,000 4. Community Center Remodeling on both levels ...... 80,000 5. Community Center Cube Addition ........................600,000 6. One elevator and elevator equipment room DISADVANTAGES TO SCHEME 1 at Community Center 100 ............ ............................... 1. Too much money spent on City Hall for expected benefits. 7. Prefabricated insulated panels ($15 /sf) at o Existing column spacing hinders open office concept Swimming Pool and Mechanical Penthouses ......150,000 found in most new city halls — more difficult to design. 8. Wading pool upgrade - new filter system ............... 80,000 o Existing windows offer little exterior exposure and tend to 9. Data / voice cable connections (estimated 60 create a feeling of being in a basement. locations, offices, conference, Council Chambers .70,000 0 Angled walls create more inefficiency in room layout. 10. Security ................................... ............................... 60,000 2. Keeps outdated main pool which is used by small percent- 11. Sound system for Council Chambers .....................20,000 age of the population. 12.Contingency . ............................... ........................420,000 3. Only minimal remodeling to existing locker rooms. TOTAL ................................... ............................... $2,435,000 DESIGN BUILDING ASSESSMENT STUDY DATE: FIX EXISTING MJORUD ARCHITECTURE Mar 8, 1999 SCHEME City of Brooklyn Center 12400 -12th Avenue North 6301 Shingle Creek Parkway COMMISSION BUILDINGS Minneapolis, Minnesota 55441 Brooklyn Center, Minnesota 55430 NO. 98104 Page No. 10 COMMUNITY CENTER NORTH SCALE: a s0' 700 <<- ; ; • _' ; / . CONNEGT1NV LR.1K ,,,.; ' ' I LJU 1 - WENVV otTM HAIL M d • SITE PLAN , i CEd1 °'' BUILDING ASSESSMENT STUDY M �oRUO AR CHITECTU RE SCHEME GATE City of Brooklyn Center Mat 0, 1999 FIX EXISTING 12400 12th Avenue North 1 6301 Shingle Creek Parkway COMMISSION BUILDINGS Minneapolis, Minnesota 55441 Brooklyn Center, Minnesota 55430 NO. 99104 Phony. 61t/544-3871 Fu: 614/5494944 Page No. 11 FEATURES OF SCHEME 1 - CITY HALL 1. Remove all Police partitions except for reinforced walls of existing jail, converting this area to storage. 2. Reuse existing elevator. 3. Save Central Storage Room on the east side of building. 4. Save Swimming Pool Equipment and Filter Room. 5. Provide new toilets on each level. 6. Provide one new interior stairway. 7. Construct a connecting link between the buildings. FEATURES OF SCHEME 1 - COMMUNITY CENTER 1. Construct a square, two story building to provide a common entrance, toilets on each level, a stairway and an elevator. 2. Refurbish wading pool and provide anew filter. DESIGN BUILDING ASSESSMENT STUDY DATE: FIX EXISTING MJORUD ARCHITECTURE SCHEME City of Brooklyn Center Mar 9.1999 12400 12th Avenue North 6301 Shingle Creek Parkway COMMISSION BUILDINGS Minneapolis, Minnesota 55441 5 P Brooklyn Center, Minnesota 55430 NO. 98104 Page No. 12 I T I COMMUNITY � IT SPACE t' t SERVICE CENTER OFFICE SPACE ----F --�— = — �--r `fir" LOWER LEVEL FLOOR PLAN {�H BUILDING ASSESSMENT STUDY DATE: MJoRUD ARCHITECTURE 1 City of Brooklyn Center Mars, 1 9 09 FIX EXISTING 12400 12th Avenue North 6 301 Shingle Creek Parkway COMMISSION BUILDINGS Minneapolis, Minnesota 55441 Brooklyn Center, Minnesota 55430 NO. 98104 Y Phony: 61215444871 Fax: 81 2/s45-QI 54 Page No. 13 ; i���:i. ^:::,•a }•:n;.,,�2..� v,''%:a»•�"�"'i•:'�: v�: ; ^ "•:.; . ^ :e';'�•^ ,^`� •:C�:, ��;C;= :�,., , ^ ?:v:: ' .�" ,, , ,�„ , 1 , ,, , . �. •:.: iv. NTE:R :< 2 �•,;� PROBABLE CONSTRUCTION COST FOR SCHEME 1. Allowance to improve HVAC at City Hall ........... $ 175,000 ADVANTAGES TO SCHEME 2 (includes a new system for the Council Chambers) 1. Adds new locker rooms thus freeing up additional program 2. Replace existing roofing /insulation at City Hall....... 80,000 space within Community Center. 3. Community Center lockers & wading pool......... 1,100,000 2. Provides new Code conforming Wading Pool. 4. Remodeling allowance to convert Police Station 3. Accessible on grade entrances at both buildings. into City Hall usage, add new City Hall Entrance, 4. Eliminates steep exterior stairs. add new toilet facilities on both levels and add 5. Makes both buildings accessible to persons with disabilities. connecting link over existing tunnel ......................600,000 6. Eliminates steep interior stair in Community Center. 5. Remodeling within Community Center p p Station. on both levels 7. Mores ace is captured for City Hall in old Police St .............. .................. .........................80,00 Y 6. Community Center exercise room above DISADVANTAGES TO SCHEME 2 new locker rooms ......................... ........................45 1. Too much money spent on City Hall for expected benefits. 7. Prefabricated insulated panels ($15 /sf) at 0 Existing column spacing hinders open office concept Swimming Pool and Mechanical Penthouses ......120,000 found in most new city halls -- more difficult to design. 8. Data / voice cable connections (estimated 60 0 Existing windows offer little exterior exposure and tend to locations, offices, conference, Council Chambers. 70,000 create a feeling of being in a basement. 9. Security allowance .................. ............................... 60,000 0 Angled walls create more inefficiency in room layout. 10. Sound system for Council Chambers .................... 20,000 2. Initial cost of new locker rooms and wading pool. 11. Contingency . ............................... ........................420,00 3. New locker rooms and wading pool box in existing pool, TOTAL ................................... ............................... $3,175,000 making it more difficult to remodel or expand in the future. 4. New locker addition blocks natural light into existing pool. DESIGN DATE: MJORUD ARCHITECTURE ME SCHE BUILDING ASSESSMENT STUDY Mar 9. 1999 LOCKER ADDITION TO z City of Brooklyn Center 12400 12th Avenue North 6301 Shingle Creek Parkway COMMISSION COMMUNITY CENTER Minneapolis, Minnesota 55441 Brooklyn Center, Minnesota 55430 NO. 98104 Page No. 14 01 71 \ s EXS%6je E RM COMMUNITY CENTER I , 1 r d' ?•• �--" . SCALE: 0' 3v" 900' SITE PLAN GiT',' {BALL � • l � 1 _,_i J DES BUILDING ASSESSMENT STUDY MJORUD ARCHITECTURE SCHEME DATE: City of Brooklyn Center Ma�9, 1999 LOCKER ADDITION TO 12400 nneapoliis, Minnesota 55441 2 6301 Shingle Creek Parkway COMMISSION COMMUNITY CENTER Brooklyn Center, Minnesota 55430 NO. 961a Phone: SWS44.7671 F u: 61VS463354 Page No. 15 a , .^ :'i ^ " ^:ii>":i *::i _ ^:� ^r ?•:�,•4:''s ^:�? isiv2i•?: i^::> �:}= i:?: �'=.•: ::• ? ?:tii ^::i•:•:::v: %�i;:v.::.: L aR: \ J1•;;: ^:::•,` ^: 1C; i�': j�" i•,. �_ a,a,'a�''�",��+'';,'a';,�� .'1•.���a'i ^, ^,.�:.',a:. .•i4C>,.iiS ^ ?:::• ", ^: <•X•:�. .•;::.::- .�- ;._•:,:•. ;. ^::._ :�= AD:�:1��#.,� .': <: �OM11�I;�1:I�I:.�::::�jEN�R` �� FEATURES OF SCHEME 2 - CITY HALL 1. The remodeling work is similar to Scheme 1, except that the entrance is placed in the diagonal wall facing the parking lot. 2. Remove all Police partitions except for reinforced walls of existing jail, converting this area to storage. 3. Reuse existing elevator. 4. Save Central Storage Room on the east side of building. 5. Save Swimming Pool Equipment and Filter Room. 5. Provide new toilets on each level. 6. Provide one new interior stairway. 7. Construct a connecting link between the buildings. i FEATURES OF SCHEME 2 - COMMUNITY CENTER 1. Construct a two story addition on the west side of the existing building with a common entrance, one set of toilet rooms on lower level, a new stairway and an elevator. 2. Provide a new wading pool and filter. 3. Provide a second floor exercise area. SCH E BUILDING ASSESSMENT STUDY DATE: LOCKER ADDITION TO nnJoRUO ARCHITECTURE Mar 9, 1999 2 City of Brooklyn Center 12400 12th Avenue Nort 6301 Shingle Creek Parkway COMMISSION COMMUNITY CENTER Minneapolis, Minnesota 55441 Brooklyn Center, Minnesota 55430 NO. 99104 Page No. 16 Il u I L „i ryy�f n MEL'1is_t'1•• / f+ E£ 1{ 4N1 '•,� rte., •-• f VV I A ?i '�� t lop t C f1 tip 1 i R I LOWER LEVEL FLOOR PLAN DESIGN [CH[N[ BUILDING ASSESSMENT STUDY DATE: MJORUD ARCHITECTURE City of Brooklyn Center Mar 1). 1999 LOCKER ADDITION TO 12400 12th Avenue North 2 6301 Shingle Creek Parkway COMMISSION COMMUNITY ' CENTER Minneapolis, Minnesota 55441 Brooklyn Center, Minnesota 55430 No. 99104 Y Phone: slvsuaeTl F, :: 61216e5•4354 Page No. 17 »1� „�:�,�� „� ,�.,, �,,: ,�>>,�:= :;,,�:� • :, ^: ^:;��:: �:,.:- :,:::�= :,:;.<::.,:- ::: < >::::: PROBABLE CONSTRUCTION COST FOR SCHEME 3 ADVANTAGES TO SCHEME 3 1. New Civic Center .............. ............................... $2,465,000 1. On -grade entry thereby eliminating all steep exterior stairs. (includes new locker rooms on lower level) 2. Both buildings are accessible to persons with disabilities. 2. Demolition of existing City Hall ...... .........................52,000 3. New locker rooms within addition. (includes removal of two underground tanks) 4. Upgraded wading pool with new filter system. 3. Prefabricated insulated panels ($15 /sf) at 5. New Civic Center with up to date systems —the less flexible Swimming Pool and Mechanical Penthouses ......150,000 28 year old City Hall building is eliminated. 4. Provide exterior wall, insulation and roofing over 6. Additional space is captured in vacated locker rooms.. Swimming Pool Equipment Room . .........................30,000 7. Designated drop off and entry for all users and citizens. 5. Drop off and accessible parking area .....................25,000 8. Least disturbance to users of Community Center. 6. Wading pool upgrade - new filter system . .............. 80,000 9. Least disturbance to users of City Hall as City Hall remains 7 • Data / voice cable connections (estimated 60 in tact until new building addition is complete. locations, offices, conference, Council Chambers .70,000 10. Life span of investment is maximized. 8. Security allowance .................. ••. 60,000 11. Life cycle cost savings due to energy efficiency. 9. Contingency ............................. 420,000 12. Allows City to meet current needs while positioning develop- TOTAL .............. ............................... .....................$3,352,000 ment for the future. DISADVANTAGES TO SCHEME 3 1. Initial cost. i DESIGN BUILDING ASSESSMENT STUDY DATE: B UILDING ADDITION TO MJORUD ARCHITECTURE SCHEME City of Brooklyn Center Mar 8.1 12400 12th Avenue North 3 6301 Shingle Creek Parkway COMMISSION COMMUNITY CENTER Minneapolis, Minnesota 55441 Brooklyn Center, Minnesota 55430 NO. 9e1 Page No. 18 \ ''. • t / ER : COMMUNITY CENT • • CUMMU N • NOiRTH SCALE: 0 50 1M t—J LJq ' 1' � •ZIh1K" _ _ SITE PLAN V i CIVIC CENTER 1 - 12, 60 F- T/ r 160 1 ' 1 BUILDING ASSESSMENT STUDY MJORUD ARCHITECTURE City of Brooklyn Center Me, 9 999 BUILDING ADDITION TO 12400 12th Avenue North 3 6301 Shingle Creek Parkway COMMISSION NO. 99tH COMMUNITY CENTER Minneapolis. Minnesota 55441 Brooklyn Center, Minnesota 55430 rn.o.: 9,?/5444971 F. :: e,vsas.aaso Page No. 19 '•;{;: S�;: i^^ i>:*':\" i�,' Xii0.'+ i�' 1i<>;;^?;.: `: ^:�_F•;vi:• ?:;ti ^:; ^'iCv?i:_; :•:J: ?, { :•; ; ^:Ci ^ ? >: ^ ?i;,; ?: ^:4::•: J >:�i:i;' FEATURES OF SCHEME 3 - CIVIC CENTER 1. The City Council Chambers moves to the Lower Level with an on -grade entrance. 2. A Central desk and check in is provided for all activities. 3. New locker rooms on this level mean on -grade entrance and check in. 4. A 2 -story connecting link between the buildings provides ac- cess for persons with disabilities and convenience for staff. 5. Community Rooms could be set up to be shared by several organizations. I FEATURES OF SCHEME 3 - COMMUNITY CENTER 1. A connecting corridor could be routed to Constitution Hall. 2. The wading pool would be refurbished and a new filtering system would be added. DESIGN BUILDING ADDITION TO SCHEME BUILDING ASSESSMENT STUDY DATE: M�ORUD ARCHITECTURE City of Brooklyn Center Mar 9, 1999 12400 12th Avenue North 3 6301 Shingle Creek Parkway CN N COMMUNITY CENTER Minneapolis, Minnesota 55441 y Brook) n Center Minnesota 554 3 0 O Page No. 20 CONNE�I (NCB U�IK /6ErNlce r -Ma ECE FTOti cu7�� VEST LON) Lc)cmp -s 1 cON� � I EE. OILEi MMUN I TS' BOOM I � COUNCIL CHWDERS T 5 �� CO LOWER LEVEL FLOOR PLAN BUILDING ASSESSMENT STUDY City MJORUD ARCHITECTURE MA 9. BUILDING ADDITION TO 12400 12th Avenue North 3 6301 Shi Brooklyn Center ngle Creek Parkway COMMISSION COMMUNITY CENTER Minneapolis, Minnesota 55441 Brooklyn Center, Minnesota 55430 NO 98110+ Phone: 51715448871 Fax: 511/55 -4354 Page No. 21 MJORUD ARCHITECTURE 12400 12th Avenue North, Minneapolis, MN 55441 -4612 612/544 -3871 June 24, 1999 Mr. Michael McCauley, City Manager City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 Re: Proposed Architectural and Engineering Fees for the Community Service Center Dear Mr. McCauley, As the City of Brooklyn Center proceeds with the design of their Community Service Center Building and minor remodeling to the Community Center, you have requested at this time a proposal listing the Architectural and Engineering fees. As you explained, the scope of work would include the design of a new two -level Community • Service Center and two -level connecting link to the existing Community Center. The size of the proposed Community Service Center would be approximately 180 feet by 72 feet, yielding roughly 13,000 square feet per floor or 26,000 total square feet, not including the area of the connecting link and lower level entrances. The lower level of the new structure would be dedicated to community spaces such as: meeting rooms; ADA compliant public toilets; central reception area; new locker facilities and a City Council Chamber designed in such a way to be usable by several organizations. The upper level would be devoted to the various City Departments comprising City Hall. Each department would have counters attended to serve the public. A variety of conference rooms will be available for the public and staff. Both the Community Center and the new Community Service Center will be accessible by a centrally located elevator. Remodeling within the Community Center will include a new wading pool and filter system; a relocated exercise room to the Upper Level; a Youth Room; a "wet" corridor for the swimmers and a dry corridor for access to Constitution Hall. The steep stair on the north side of the building would be eliminated. Demolition of the existing City Hall and abandoned Police Station would occur once the new structure is completed and fully occupied. We understand that the City intends to save the Filter and Mechanical Room in the Lower Level. The structure above the floor line will be removed. This remaining building will then need to be insulated and waterproofed. The above scope of work is visibly stated allowing the A/E fees to be determined; thus an agreement can be negotiated. Again our preference on agreement forms leans towards standard agreements published by the American Institute of Architects, especially AIA B141 that clean defines the u r agreement i t he y e basic services requested. This o ula g nt form includes popular services of Architects, Structural Engineers, Mechanical Engineers and Electrical Engineers Letter to Mr. Michael McCauley Dated: June 24, 1999 Page No. 2 and we prefer to work with Follestad & Barrett Associates for Mechanical and Electrical Engineering; and Ellerbe Becket for Structural Engineering. We have also shown the fees for a Civil Engineer to handle the grading, watershed work and utilities, should you wish to include this in the same Agreement. You stated that the City Engineering Department will design all new parking areas, driveways, curbing, sidewalks, accessible parking, short term parking, site lighting, bus parking, etc. Since this has to be closely planned with the landscape work, the Architect has included seeding and sodding only in this proposal. New design work and the existing Community Center will be committed to an AutoCAD format and every attempt will be made to update the drawings to include the various changes and remodeling that have occurred over the years. This work is included in the fee and the drawings of the existing building are near completion at this writing. You have asked us to obtain the costs of a survey of the immediate site area. We received two quotations for this work: Sunde Land Surveying @ $4,300 and Egan Field and Nowak at $6,000. We understand that the City will handle arrangements for the survey work. Here is a breakdown of the A/E fees in accord with the five phases of work described in the • Agreement: SCHEMATIC DESIGN CONSTRUCTION BIDDING CONSTRUCTION DESIGN DEVELOPMENT DOCUMENTS PHASE PHASE SERVICES SUBTOTAL ARCHITECTURAL $20,850 27,800 55,600 6,950 27,800 $139,000 STRUCTURAL 4,050 5,400 10,800 1,350 5,400 27,000 SPECIAL INSPECTIONS 0 0 0 0 2,560 2,560 MECHANICAL 5,400 7,200 14,400 1,800 7,200 36,000 ELECTRICAL 3,600 4,800 9,600 1,200 4,800 24,000 CIVIL ENGINEERING 1,710 2,280 4,560 570 2,280 11,400 A/E FEES PROPOSED FOR BASIC SERVICES $239,960 You may want to work under an accelerated schedule requiring multiple bid packages or fast track construction. Your Construction Manager or Owner's Representative may encourage the City to consider awarding contracts out of sequence or in a manner to pre -bid certain "long -lead" items. The Design Team does not encourage any form of fast track construction for the following reasons: (1) At the outset some proponents of the fast track method intend to save time and money for City of Brooklyn Center, but if the design work is not complete when bid packages are formed the possibility exists that changes will have to be made at the expense of the Owner. In our view it is always better to workout all problems on paper prior to bidding or construction. (2) Extra cost and time are incurred as the design process is disrupted and redesign often occurs. Letter to Mr. Michael McCauley Dated: June 24, 1999 Page No. 3 • (3) The preparation of additional or multiple documents take additional time and cost the Owner additional money. (4) This process typically increases the number of change orders on a project. It is the goal of the Design Team to avoid or minimize change orders. (5) More often construction time saving is lost and then extended. If the City of Brooklyn Center would like to employ fast track or accelerated construction methods, additional charges would be billed for each bid package based on the following amounts for each discipline: Architectural Structural Mechanical Electrical $2,500 2,000 1,500 1,500 If a Bid Package only involves one discipline, only one of the above charges would be incurred. If all disciplines were used in a single bid package, all charges would apply for that bid package. Structural design services are offered based on conventional spread footings and standard foundations throughout. If the Owner's Geotechnical Engineer encounters • marginal soil conditions requiring pile or drilled foundation systems, grade beams, and structural on -grade reinforced slabs, the structural portion of the fee would have to be adjusted. Special Inspections are now required by the Building Code and the services of a Structural Engineer are included in the basic services for that purpose. Eight (8) special inspections with corresponding reports would be normal for this project and they are included in the basic services listed at $2,560, but if the Building Official or CM required additional special inspections, this would be billed at $320 per inspection and report. Additional costs billed by the Architect include the cost of printing drawings and specifications and other miscellaneous reimbursable expenses, all similar to the last two fire station projects. Thank you for allowing Mjorud Architecture the opportunity to continue to serve the design needs of the City of Brooklyn Center. Sincerely, MJORUD ARCHITECTURE V__ d • AI MjJ orud, A AM /vlp Copy to Jim Glasoe MEMORANDUM • TO: Michael J. McCauley, City Manager FROM: Charlie Hansen, Finance Director DATE: July 2, 1999 SUBJECT: Resolution of the Financial Commission Recommending to the City Council that it Proceed with a Plan to Address the Structural and Accessibility Issues at the Civic Center The City Council requested that the Financial Commission and the Park Commission make recommendations regarding building issues at the Civic Center. The Financial Commission considered this issue at its meetings on May 13, 1999 and on June 21, 1999. Deficiencies with the current Civic Center building were reviewed along with cost estimates from the architect for the necessary repairs. The high cost of remodeling caused the study to be extended to include a new building option. . The following'excerpts from the minutes of the June 21, 1999 meeting record the Financial Commission's recommendation to the City Council. Resolution Recommen Construction of a New Co mmunity Center Addition. Donn Escher reviewed the past discussions of the building proposals and referred the Financial Commission to the draft resolution. The resolution expresses the recommendation of the Financial Commission to the City Council that it proceed with a plan to address the structural and accessibility issues at the Civic Center through pursuit of option three: construction of a new building adjacent to the Community Center building to provide additional new community space, accessability for the Community Center building, and provide office space on the second floor of the Community Center addition. A motion was made by Commissioner Jay Hruska to approve the resolution recommending construction of a new Community Center addition. Commissioner Jerry Blamey seconded the motion and all members voted in its favor. CITY OF BROOKLYN CENTER FINANCIAL COMMISSION RESOLUTION WHEREAS, the Financial Commission has reviewed the need to address major system and building repairs, as well as accessibility issues at the Civic Center in both the Community Center and City Hall buildings; and WHEREAS, the Financial Commission recognizes the need to make substantial investment in the Civic Center building complex; and WHEREAS, several options have been reviewed by the Financial Commission and i in joint meeting with the City Council; and WHEREAS, among the financially feasible options, the Financial Commission feels that building a new Community Center addition would be the most cost effective and beneficial way to address the many structural and accessibility issues facing the Civic Center complex of buildings. NOW, THEREFORE, BE IT RESOLVED by the Financial Commission that it hereby recommends to the City Council that it proceed with a plan to address the structural and accessibility issues at the Civic Center through pursuit of option three: construction of a new building adjacent to the Community Center building to provide additional new community space, accessibility for the Community Center building, and provide office space on the second floor of the Community Center addition. I Adopted by the Financial Commission June 21, 1999. CITY OF BROOKLYN CENTER PARK AND RECREATION COMMISSION RESOLUTION WHEREAS, the Park and Recreation Commission has individually reviewed the need to address major system and building repairs, as well as accessability issues at the Civic Center in both the Community Center and City Hall buildings; and WHEREAS, the Park and Recreation Commission recognizes the need to make substantial investment in the Civic Center building complex; and WHEREAS, several options have been reviewed by the Park and Recreation Commission individually and in joint meeting with the City Council and Financial Commission; and WHEREAS, the Park and Recreation Commission would, ideally, prefer a plan that would remove all the existing structures and create completely new building space for the Civic Center complex; and WHEREAS, the Park and Recreation Commission recognizes that such an ambitious building plan would exceed the City's current resources and abilities to deal with building issues; and WHEREAS, among the financially feasible options, the Park and Recreation Commission feels that building a new Community Center addition would be the most cost effective and beneficial way to address the many structural and accessability issues facing the Civic Center complex of buildings. NOW, THEREFORE, BE IT RESOLVED by the Park and Recreation Commission that it hereby recommends to the City Council that it proceed with a plan to address the structural and accessability issues at the Civic Center through pursuit of option three: construction of a new building adjacent to the Community Center building to provide additional new community space, accessability for the Community Center building, and provide office space on the second floor of the Community Center addition. Adopted by the Park and Recreation Commission June 15, 1999. s City Council Agenda Item No. 8b MEMORANDUM TO: Michael J. McCauley, City Manager FROM: Charlie Hansen, Finance Director DATE: July 2, 1999 SUBJECT: Recommendation of the Financial Commission for a Resolution Updating Financial Commission Duties and Responsibilities At the joint meeting of the City Council and the Chairs of the advisory commissions, the City Council asked for a list of tasks each commission might undertake in the coming year. In response to this, the Financial Commission reviewed its activities and concluded that it would be beneficial to update Resolution 92 -168 which established the Financial Commission. The Financial Commission considered this issue at its meetings on May 13, 1999 and on June 21, 1999. It was concluded that a completely new resolution would be the best way to define the Financial Commission's role. ® The following excerpts from the minutes of the June 21, 1999 meeting record the Financial Commission's recommendation to the City Council. Resolution Updati Financial Commission Duties an d Responsibilities. Donn Escher explained some of the history of the Financial Task Force/Financial Commission. He drew the Financial Commission's attention to the draft resolution and reviewed the major factors in the resolution. Jerry Blamey suggested deleting the words "during the temporary leave" from the paragraph on the second page of the resolution which deals with temporary absences of commissioners. A motion was made by Commissioner Mark Nemec to recommend to the City Council the resolution Updating Financial Commission Duties and Responsibilities, as amended. Commissioner Jerry Blamey seconded the motion and all members voted in its favor. • Current Resolution is RESOLUTION NO. 91 -115 RESOLUTION NO. 92 -99 RESOLUTION NO. 92 -168 RESOLUTION NO. 95 -78 RESOLUTION NO. 98 -13 RESOLUTION ESTABLISHING A BROOKLYN CENTER FINANCIAL COMMISSION AND DEFINING DUTIES AND RESPONSIBILITIES . WHEREAS, the Brooklyn Center City Council established by Resolution Nos. 91- 115 and 92 -99 an ad hoc task force for the express purpose of reviewing the fiscal impacts of State of Minnesota budgetary problems on Brooklyn Center and assisting the City Council in formulating priorities and responses to a limited fiscal resource situation; and WHEREAS, on June 22, 1992, the ad hoc City Financial Task Force presented to the City Council a report entitled "General Fund Budget Prioritization Process" which was accepted by the City Council; and WHEREAS, there is an ongoing need to formulate priorities and responses to continuing limited fiscal resources. NOW, THEREFORE, BE IT RESOLVED by the Brooklyn Center City Council that there is hereby established within the City of Brooklyn Center an advisory Financial Commission as follows: Subdivision 1. TITLE: This organization shall be known as the Brooklyn Center Financial Commission. Subdivision 2. SCOPE: The scope of activity of this Commission shall consist of advising the City Council regarding matters relevant to the City's financial status. Subdivision 3. PURPOSE: The general purpose of this Commission shall be to evaluate the cost effectiveness of City services, programs and functions in response to higher costs of service delivery, mandates, and a trend of decreasing intergovernmental revenues to cities. Subdivision 4. DUTIES AND RESPONSIBILITIES: In fulfillment of its purpose, the duties and responsibilities of the Commission shall be to: 1. Make recommendations to improve cost effectiveness of City services, programs, and functions. • 2. Make recommendations on priorities for reducing or eliminating services should it become necessary. Current Resolution 3. Make recommendations on modifications, additions, and /or deletions to short and long term City revenue sources. Subdivision 5. COMPOSITION: The Commission shall be composed of a chairperson and six (6) members, all of whom shall be appointed and serve as set forth in Subdivision 6. Subdivision 6. MEMBERS METHOD OF SELECTION —TERM OF OFFICE — REMOVAL: Chairperson The Chairperson shall be elected by majority vote of the Financial Commission membership. The election shall be conducted at the Financial Commission's first regular meeting of the calendar year, or in the case of a vacancy, within two regularly scheduled Financial Commission meetings from the time a vacancy of the chair occurs. The Chairperson may be removed by majority vote of the Financial Commission membership. The Chairperson shall assure fulfillment of the following responsibilities in addition to those otherwise described herein: 1. Preside over meetings of the Commission; 2. Appear or appoint a representative to appear, as necessary, before the City Council to present the viewpoint of the Commission in matters relevant to the City's financial status as it relates to business under consideration by the City Council; 3. Review all official minutes of the City Council and other advisory commissions for the purpose of informing the Financial Commission of matters relevant to city finances. Vice Chairperson: A Vice Chairperson shall be appointed annually by the Chairperson from the members of the Commission. The Vice Chairperson shall perform such duties as may be assigned by the Chairperson and shall assume the responsibilities of the chair in the absence of the Chairperson. Members' Term of Office: Members of the Commission shall be appointed by the Mayor with majority consent of the Council. The terms of office shall be staggered three -year terms, except that any person appointed to fill a vacancy occurring prior to the expiration of the term for which his or her predecessor was appointed shall be appointed only for the remainder of such term. Upon expiration of his or her term of office, a member shall continue to serve until his or her successor is appointed and shall have qualified. Terms of office for members of the Commission shall expire on December 31 of respective calendar years. ® -2- Current Resolution • In the event an appointed Commissioner suffers from an extended illness, disability, or other activity preventing proper fulfillment of duties, responsibilities, rules and regulations of the Commission, the Commissioner may be temporarily replaced during the temporary leave by an interim Commissioner appointed by the Mayor with majority consent of the City Council. Qualifications for Membership.: Members of the Commission shall be residents of the City of Brooklyn Center while serving on the Commission, shall have been residents of said City for at least one year prior to their appointment, and shall represent an interest in the financial operations of the city. Representation Requirements: Due regard shall be given by the Mayor and City Council in appointing Commission members which will take into consideration geographical distribution within the City as described in Subdivision 11, and the representative nature of the Commission in terms of gender, religion, ethnic, racial, age, handicapped, employment and employer groups. Conflict of Interest: Commissioners shall comply with provisions of the City of Brooklyn Center's business ethics policy. Resignations — Removal from Office— Vacancies: Commissioners may resign voluntarily or may be removed from office by the Mayor with consent by majority vote of the City Council. Three consecutive unexcused absences from the duly called Commission meetings or unexcused absences from a majority of duly called Commission meetings within one calendar year shall constitute automatic resignation from office. The City Council liaison shall inform the Mayor and City Council of such automatic resignations. Vacancies in the Commission shall be filled by Mayoral appointment with majority consent of the City Council. The procedure for filling Commission vacancies is as follows: 1. Notices of vacancies shall be posted for 30 days before any official City Council action is taken; 2. Vacancies shall be announced in the City's official newspaper; 3. Notices of vacancies shall be sent to all members of standing advisory commissions; 4. Applications for Commission membership must be obtained in the City Clerk's office and must be submitted in writing to the City Clerk; 5. The City lerk shall forward copies of the applications to the Ma Y P PP or Y and City Council; tY , • -3- Current Resolution 6. The Mayor shall identify and include the nominee's application form in the City Council agenda materials for the City Council meeting at which the nominee is presented; 7. The City Council, by majority vote, may approve an appointment at the City Council meeting at which the nominee is presented. Compensation: Commissioners shall serve without compensation. Subdivision 7. RULES AND PROCEDURES: The Commission shall adopt such rules and procedures not inconsistent with these rovisions as may be necessary for P Y �'Y the proper execution and conduct of business. Subdivision 8. MEETINGS: The initial meeting of the Commission shall be convened at the call of the Chairperson within thirty (30) days after appointment by the Council. Thereafter, regular meetings shall be held with date and time to be determined by the Commission. Special meetings may be called by the Chairperson. Subdivision 9. STAFF: The City Manager shall assign one member of the administrative staff to serve as staff to the Commission. The staff member assigned shall perform such clerical and research duties on behalf of the Commission as may be assigned by the Chairperson or the City Manager. Subdivision 10. EX OFFICIO MEMBERS: The Mayor, or his or her City Council designee, shall serve as an ex officio member of the Commission, privileged to speak on any matter but without a vote, and shall provide a liaison between the Commission and the City Council. Subdivision 11. NEIGHBORHOODS: Neighborhoods Described: Southeast Neighborhood: The Southeast neighborhood shall be bordered on the south by the south city limits; on the east by the Mississippi River; on the north by FAI -94; and on the west by Shingle Creek. Northeast Neighborhood: The Northeast neighborhood shall be bordered on the south by FAI -94; on the east by the Mississippi River; on the north by the north city limits; and on the west by Shingle Creek. -4- Current Resolution Northwest Neighborhood: The Northwest neighborhood shall be bordered on the south by FAI -94; on the east by Shingle Creek; on the north by the north city limits; and on the west by the west city limits. West Central Neighborhood: The West Central neighborhood shall be bordered on the south by County Road 10; on the east by Brooklyn Boulevard; on the north by FAI -94; and on the west by the west city limits. Central Neighborhood: The Central neighborhood shall be bordered on the south by County Road 10; on the east by Shingle Creek; on the north by FAI -94; and on the west by Brooklyn Boulevard. Southwest Neighborhood: The Southwest neighborhood shall be bordered on the south by the south city limits; on the east by Shingle Creek; on the north by County Road 10; and on the west by the west city limits. • -5- Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION UPDATING FINANCIAL COMMISSION DUTIES AND RESPONSIBILITIES WHEREAS, the Brooklyn Center City Council established a Financial Commission by Resolution No. 92 -168; and WHEREAS, the Financial Commission has recommended to the City Council that the resolution creating the Financial Commission be updated. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that all previous resolutions relating to the Financial Commission be and hereby are rescinded (Resolution Nos. 91 -115, 92 -99, 92 -168, 95 -78, and 98 -13). BE IT FURTHER RESOLVED that the Financial Commission be and hereby is continued under the following terms and conditions: Subdivision 1. TITLE: This organization shall be known as the Brooklyn Center Financial Commission. Subdivision 2. SCOPE: The scope of activity of this Commission shall consist of advising the City Council regarding matters relevant to the City's financial status. Subdivision 3. PURPOSE: The Commission shall serve as an advisory body to assist the City Council in evaluating and developing fiscal policies, fiscal procedures, Mayor and Council Member total compensation, budgetary and capital matters, and such other issues as may be assigned to the Commission by the City Council or referred to it by the City Manager. The Commission may also identify and recommend to the City Council issues and matters for Commission and /or staff review. Subdivision 4. COMPOSITION: The Commission shall be composed of a chairperson and six (6) members, all of whom shall be appointed and serve as set forth in Subdivision 5. Subdivision 5. MEMBERS METHOD OF SELECTION —TERM OF OFFICE — REMOVAL: Chairperson: The Chairperson shall be elected by majority vote of the Financial Commission membership. The election shall be conducted at the Financial Commission's first regular meeting of the calendar year, or in the case of a vacancy, within two regularly scheduled Financial Commission meetings from the time a vacancy of the chair occurs. RESOLUTION NO. The Chairperson may be removed by majority vote of the Financial Commission membership. The Chairperson shall assure fulfillment of the following responsibilities in addition to those otherwise described herein: 1. Preside over meetings of the Commission; 2. Appear or appoint a representative to appear, as necessary, before the City Council to resent the viewpoint of the Commission in m el P wP afters relevant to the City's financial status as it relates to business under consideration by the City Council; 3. Review all official minutes of the City Council and other advisory commissions for the purpose of informing the Financial Commission of matters relevant to city finances. Vice Chairperson: A Vice Chairperson shall be appointed annually by the Chairperson from the members of the Commission. The Vice Chairperson shall perform such duties as may be assigned by the Chairperson and shall assume the responsibilities of the chair in the absence of the Chairperson. Members' Term of Office: Members of the Commission shall be appointed by the Mayor with majority consent of the Council. The terms of office shall be staggered three -year terms, except that any person appointed to fill a vacancy occurring prior to the expiration of the term for which his or her predecessor was appointed shall be appointed only for the remainder of such term. Upon expiration of his or her term of office, a member shall continue to serve until his or her successor is appointed and shall have qualified. Terms of office for members of the Commission shall expire on December 31 of respective calendar years. In the event an appointed Commissioner suffers from an extended illness, disability, or other activity preventing proper fulfillment of duties, responsibilities, rules and regulations of the Commission, the Commissioner may be temporarily replaced by an interim Commissioner appointed by the Mayor with majority consent of the City Council. Oualifications for Membership: Members of the Commission shall be residents of the City of Brooklyn Center while serving on the Commission and have an interest in the financial operations of the City. ® Representation Requirements: Members shall be appointed upon the basis of qualification and interest and to reflect a general representation of the diversity of the community. RESOLUTION NO. Conflict of Interest: Commissioners shall comply with provisions of the City of Brooklyn Center's business ethics policy. Resignations— Removal from Office— Vacancies.: Commissioners may resign voluntarily or may be removed from office by the Mayor with consent by majority vote of the City Council. Three consecutive unexcused absences from the duly called Commission meetings or unexcused absences from a majority of duly called Commission meetings within one calendar year shall constitute automatic resignation from office. The City Council liaison shall inform the Mayor and City Council of such automatic resignations. Vacancies in the Commission shall be filled by Mayoral appointment with majority consent of the City Council. The procedure for filling Commission vacancies is as follows: 1. Notices of vacancies shall be posted for 30 days before any official City Council action is taken; 2. Vacancies shall be announced in the City's official newspaper; . 3. Notices of vacancies shall be sent to all members of standing advisory commissions; 4. Applications for Commission membership must be obtained in the City Clerk's office and must be submitted in writing to the City Clerk; 5. The City Clerk shall forward copies of the applications to the Mayor and City Council; 6. The Mayor shall identify and include the nominee's application form in the City Council agenda materials for the City Council meeting at which the nominee is presented; 7. The City Council, by majority vote, may approve an appointment at the City Council meeting at which the nominee is presented. Compensation: Commissioners shall serve without compensation. Subdivision 6. RULES AND PROCEDURES: The Commission shall adopt such rules and procedures not inconsistent with these provisions as may be necessary for the proper execution and conduct of business. • RESOLUTION NO. Subdivision 7. MEETINGS: The initial meeting of the Commission shall be convened at the call of the Chairperson within thirty (30) days after appointment by the Council. Thereafter, regular meetings shall be held with date and time to be determined by the Commission. Special meetings may be called by the Chairperson. Subdivision 8. STAFF: The City Manager shall assign one member of the administrative staff to serve as staff to the Commission. The staff member assigned shall perform such clerical and research duties on behalf of the Commission as may be assigned the City Manager. Subdivision 9. EX OFFICIO MEMBERS: The Mayor, or his or her City Council designee, shall serve as an ex officio member of the Commission, privileged to speak on any matter but without a vote, and shall provide a liaison between the Commission and the City Council. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. 8c MEMORANDUM July 1, 1999 TO: Michael McCauley, City Manager FROM: Anne Finn, Administrative Specialist SUBJECT: Commercial Zoning Reorganization The attached summary reflects our discussion with Brad Hoffinan and Ron Warren on Wednesday, June 23, regarding possible commercial zoning reorganization. In the meeting you suggested Brooklyn Center could develop four commercial zones, or business districts, as follows: 1. Central 2. Neighborhood 3. Highway/Industrial 4. Brooklyn Boulevard The summary outlines the permitted uses for each zone as discussed. ZONE PERMITTED USES C 1: Central Business District All C2 and C4 uses, without restrictions on size; businesses abutting residential property must provide landscaping buffer; setbacks should be revised from current codes; and: • eating establishments including those offering live entertainment • amusement • pawn • massage • check - cashing • liquor stores • car and boat sales C2: Neighborhood Business District Would permit the following uses, with some restrictions on square footage; traffic and activity levels must be compatible with neighborhood: • retail sale of food • service stations • pizza restaurants, sandwich shops, other small eating establishments not offering live entertainment. • auto repair • tailors • day care centers • health clinics/dental offices • hardware (retail sale of heating & plumbing equipment, paint, glass, wallpaper, electrical supplies & building supplies) • veterinarian clinics • bakery • video rental • suntan studios • beauty and barber • churches • nursing homes • funeral and crematory • religious, welfare and charitable, libraries & art galleries • advertising • apparel repair, alteration, cleaning pickup & shoe repair • consumer and mercantile credit reporting, adjustment & collection service • duplicating, mailing and stenographic service • detective & protective agency • contractor (no outside storage) • governmental • accessory uses (i.e. parking, sign display, outside display of sale merchandise with permit) ZONE PERMITTED USES C3: Highway/Industrial Business All C2 & C4 uses, and: District • school bus garages • animal hospitals • storage facilities • car & boat sales C4: Brooklyn Boulevard Business All C2 uses, without restrictions on size, and: District • business associations, professional membership organizations, labor unions, civic, social & fraternal associations • retail sale of tires, batteries, automobile accessories & marine craft accessories • retail sale of furniture, home furnishings & related equipment • retail sale of miscellaneous items such as drugs, liquors, antiques & secondhand merchandise, books & stationary, garden supplies, jewelry, flowers & floral accessories, cigars and cigarettes, newspapers & magazines, cameras & photographic supplies, gifts, novelties & souvenirs, pets, optical goods, sporting goods & bicycles • repair /service uses including electrical, household appliances, electrical supplies, heating & plumbing equipment, radio & television, watch, clock & jewelry, reupholstery & furniture, laundering, dry cleaning & dyeing, equipment & rental • medical & health uses including hospitals (not including animal hospitals), medical laboratories, dental laboratories, nursing care homes (not to exceed 15 beds/acre) • transient lodging • health clubs • contract/construction uses including offices for building construction contractors, plumbing, heating & air conditioning contractors, painting, paper hanging & decorating contractors, masonry, stone work, tile setting and plastering contractors, carpentering & wood flooring contractors, roofing & sheet metal contractors, concrete contractors, and water well drilling contractors • educational uses • legal, engineering, architectural, educational, scientific research, accounting, auditing, bookkeeping, & urban planning • drive- through eating establishments • liquor stores • small engine repair • tobacco • leasing offices • licensed drop -in child care centers Other notes: With the exception of cars and boats, no outside storage is permitted in any commercial zone. The goal of reorganization will be to reduce conditional use permits and include current conditional uses in new ordinances. City Council Agenda Item No. 8d • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION URGING CONTINUED FUNDING OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM WHEREAS, many cities have benefited from the CDBG Program; and WHEREAS, as the City of Brooklyn Center has used CDBG Funds for a number of purposes over the years; and WHEREAS, those purposes have included assisting elderly homeowners with home maintenance, low income persons with housing repairs and life safety issues, and acquisition of blighted housing with the creation of new housing in its place; and WHEREAS, cities continue to face many pressures due to reduced funding from both Federal and State sources. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that it hereby urges the Minnesota members of the House and Senate Delegations to support continued funding of CDBG Funds to allow for the many worthwhile programs that are undertaken by cities that would have to be discontinued without this Federal local partnership. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. Se LEONARD, STREET ANib DEINARD. PROFESSIONAL ASSOCIATION July 2, 1999 Carolyn V. Wolski 612 -335 -1641 cvw1641@leonard.com Via Messeneer Maria Rosenbaum Deputy City Clerk r City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 Re: Request for hearing (reconsideration) under Minn. Stat. §53A.04 Application of Community Money Centers, Inc. for currency exchange license Dear Ms. Rosenbaum: This law firm represents Community Money Centers, Inc., which applied for a currency exchange license to operate a Money Center store at 6219 Brooklyn Boulevard in Brooklyn Center. As you are aware, the City Council voted June 14, 1999 to deny our client's application. By letter dated June 30, 1999, our client was advised by the Minnesota Department of Commerce that its application was denied because of the denial by the City of Brooklyn Center. In accordance with Minn. Stat. §53A.04, Community Money Centers, Inc. hereby requests a hearing on the City of Brooklyn Center's denial of its currency exchange license application. I understand this hearing will take place at the next regular City Council meeting. At your earliest convenience, please advise me of date, time and location of the hearing. Very truly yours, LEONARD, STREET AND DEINARD Professional Association Carolyn V. Wolski cc. Cary Geller, Community Money Centers, Inc. Kevin M. Murphy, Deputy Commissioner, Minnesota Department of Commerce Michael J. McCauley, City Manager, Brooklyn Center • 150 SOUTH FIFTH STREET SUITE 2300 MINNEAPOLIS, MINNESOTA S5402 TEL 612 - 1 ,35.1500 FAx 6 - 335 LAW OFFICES IN MINNEAPOLIS, SAINT PAUL AND MANX&TO MEMORANDUM July 6, 1999 TO: Michael McCauley, City Manager FROM: Anne Finn, Administrative Specialist SUBJECT: Properties on Nicollet Avenue South After reviewing the attached report from Richfield's Department of Public Safety, you requested the following information: 6500 Nicollet Ave. S.: Firstar Bank of Minnesota 6501 Nicollet Ave. S.: Paper Warehouse and Simeks Meats & Seafood Please let me know if you need further information. • ��poKLYH CENt� BROOKLYN CENTER POLICE DEPARTMENT POLICE MEMORANDUM TO: Anne Finn, Administration Specialist FROM: Tami Leiran, Police Administrative Aide DATE: July 6, 1999 SUBJECT: Money Center and Teller's II Anne, As I explained earlier, the request for criminal activity prior and proceeding the period in which Money Center in Richfield and Teller's II in St. Louis Park opened is far from conclusive evidence that these businesses caused an increase in calls for service or problems for the cities involved. There are many factors outside the business (i.e. other businesses, bus stops, weather, seasonality, etc.) that could cause the neighborhood to have an increase in calls for service. It is not an accurate comparison of crime to base the number of calls for service prior and proceeding the opening of a business in a designated area. The only information of value that one could use is the actual number of calls for service reported for the business itself. There is absolutely no way to determine if the check cashing businesses involved have any effect on the crime being committed in that particular area. In addition, there is no statistical data available to support this premise. As far as the residential neighborhoods surrounding the business the same goes for them. There is no way to determine that crime increased in surrounding neighborhoods by comparing the calls for service prior to the business opening to a period of time once the business was in operation. Again it would be like comparing apples to oranges. It is statistically not possible to make that assumption. I did call the two agencies you requested information from and the following is the best information they could provide. Richfield P.D. - Spoke with Jennifer Rabrugi in Crime Prevention (861 -9800) Jennifer did a search for the number of calls for service for the 6500 Block of Nicollet Avenue for 4/1/94- 4/1/95 and 4/1/95- 4/1 -96. Money Center is located at 6525 Nicollet Avenue in a strip mall. Jennifer indicated that a good portion of the crime in that area is due to a bus stop at 66th and Nicollet that criminals use to get in and out of the city. I inquired as to surrounding residential neighborhoods and she reported that they are cornered off from the area of the business. (See attached report from Richfield P.D. indicating calls for service for the 6500 Block of Nicollet Avenue.) 4/1/94 - 4/1/95 (18 calls for service; 1 animal assist, 1 assist other agency, 2 checks /other forged, 6 alarm, 2 P.D. accidents, l- 911 hang -up, 1 person - suspicious, 1 parking violation, 2 thefts, and 1 open door /window.) 4/1/95 - 4/1/96 (80 calls for service; 31 alarms, 10 thefts, 8 checks /other forged, 2 public assist, 1 noise complaint, 3 vandalism, 2 shoplift, 2 P.D. accidents, 1 animal at large, 6 person suspicious, 4 fire /assist, 2 vehicle suspicious, 1 parking violation, 1 recovered stolen property, 1 judicial matter, 1 disturbance, 3 harassment, and 1 threat.) St. Louis Park P.D. - Spoke with Joan, Administrative Assistant (924 -2605) Joan was asked to do a search for the block of 4900 Excelsior Blvd between 6/1/88- 6/1/89 and 6/1/89- 6/1/90 since Teller's II is located at 4901 Excelsior Blvd. Joan reported that the computer system they have could not produce a report for all calls for service prior to 1989. She could only produce a report for actual calls when a report was written. She also reported that they only recently started reporting calls for service by neighborhoods, therefore she is unable to provide any reports by residential neighborhoods. (See attached report for actual reports written during the 1988 -89 and 1989 -90 time period.) cc: Joel Downer • • JUN -30 -1999 13:32 CITY OF RICHFIELD P S 612 966 0297 P.01 Richfield Public Safety: Calls for Service Calls for Service for: 6500 Block ofNicollet Requested By: T � h . I• _D e m: 4/1/94 To: 4/1/95 F Note: Calls are listed In order of address and unit number. Due to data privacy regulations, calls involving Juveniles can only be Identified JUM110 Matter and calls involving criminal sexual conduct are excluded. LOCATION UNIT CALL TYPE DISPOSITION DATE TIME CALL CASE 6600 S, NICOLLET AV jANIMA LASSiST NUMBER NUMBER ssist 1036 501511 SSIST OTHER AGENCY f Assist and Advise 1/21195 and Advise 1 1125/95 0033 501737 CHECKS.OTHER FORGED Report Taken 3095 1403 5043 95001065 ;65 10 S. NICOLLET AV LARM - FIRE Non - Billable False Alarm 223/95 1353 503831 (ALARM -BURGLARY Billable False Alarm J 3118195 I 2235 505556 b503 S. NICOLLET AV (ALARM - BURGLARY Billable False Alarm 1/8/95 1 1057 1500559 ( ALARM. BURGLARY Billable False Alarm _ 1/14/95 j 0100 15009 - ALARM - BURGLARY Bills b False Alarm 1121/95 0337 501486 1 6507 S. NICOLLET AV PD ACCIDENT Report Taken 2/24195 I 0625 503875 ;95000945 j j 911 HANG -UP Eist ist and Advise 3/15/95 1 1734 505265 16519 BSt i S. NICOLLET AV jPERSON- SUSPICIOUS ort Taken 3/14/95 I 1305 505167 95001270 S. NICOLLET AV 1 ;PARKING VIOLATION and Advise 1/9/95 1732 500651 � HR ACCIDENT 'Report Taken 2/8/95 1553 502758 95000677 � 1 201 EFT - R eport Taken ! 3117/95 j 1351 505408 95001330 6626 S.,NICOLLET AV (ALARM - BURGLARY Billable False Alarm 3!17/95 0828 506149 A533 S. NICOLLET AV j OPEN DOORNVINDOW Assist and Advise 1/21/95 2013 501534 i I (THEFT Report Taken I 217/95 1 1733 95000656 JCHECKS,OTHER FORGED Report Taken 2/13/95 j 2101 1,111-113 503137 195000769 1 C Rob, 0 01PI • • 30,Jun - 99 1 JUN -30 -1999 13:33 CITY OF RICHFIELD P S 612 866 0297 P.02 Richfield Public Safety: Calls for Service Calls for Service for. 6500 Block ofNicollet Requested By; Brooklyn Center Police Departrne ' 4/1/95 To; 4/1/96 Note: Cells are listed In order of address and unit number, Due to data privacy regui$t/ons, ca //s Involving juven!!es can only be Identified JuvenNe Matter' and cells Involving criminal sexual conduct are excluded LOCATION UNIT CALL TYPE DISPOSITION DATE TIME CALL CASE NUMBER NUMBER ;6500 S. NICOLLET AV I (ALARM - BURGLARY Billable False Alarm 5/4195 1237 1508938 I ALARM - BURGLARY 1Non Billable False Alarm 5/24195 1104 1 510444 IAIARM - BURGLARY Billable False Alarm 7/13195 0647 514426 1 'THEFT, BIKE Report Taken 7131195 1202 515937 195003839 1 ALARM - BURGLARY Billable False Alarm 8/12195 0840 516950 1 CHECKS,OTHER FORGED Report Taken 823195 1330 517780 95004295 1 CHECKS,OTHER FORGED 1Report Taken 925/95 0928 520298 1 95004938 CHECKS,OTHER FOR (Report Taken 10/5!95 1008 521013 195005134 1 iCHECKS,OTHER FORGED 1Rsport Taken 10128/95 1155 '522741 95005$56 ALARM - ROBBERY (Billable False Alarm 10/31/95 1307 522945 -- (PUBLIC ASSIST ,Assist and Advise 1218/95 2002 `525621 1 )ALARM - BURGLARY 1Blllable False Alarm 12/14/95 0723 525961 (NOISE COMPLAINT,ANY - Gone on Arrival 1 12/17/95 1 1734 1526201 A LARM - ROBBERY Billable False Alarm 1110/96 1 1445 600649 I 1 ALARM - BURGLARY Billable False Alarm 1/15/96 1 2333 600992 i 1 ! PUBLIC ASSIST (Assist and Advise 1/16/96 j 0702 601005 1 I ALARM - ROBBERY 18illable False Alarm 2120196 1512 1603393 I CHECKS,OTHER FORGED jReport Taken 317196 1454 404452 ;96001119 1 16501 S. NICOLLETAV VANDALISM Report Taken 4/28!95 ' 1345 508346 ! 95002056 (SHOPLIFT (Assist and Advise 5/5195 1835 509017 1 (ALARM - FIRE (Non- Billable False Alarm i 5/15/95 1 1600 509774 PD ACCIDENT jReport Taken 612195 1540 511196 1 95002706 1 I THEFT Assist and Advise 626195 1120 513115 1 1 ANIMALAT LARGE lGone on Arrival 7/6195 1614 513938 ! I ALARM - BURGLARY (Billable False Alarm 7/22/95 1926 1515263 PERSON - SUSPICIOUS 'Assist and Advise 813195 2013 '516246 i ' ALARM -BURG ARY 1Billable False Alarm 8/17195 0724 517323 FIRE - MEDICAL (Fire Report Taken 9!26195 1237 520400 (ALARM - BURGLARY jBlilable False Alarm 1012/95 0453 520795 1 (THEFT, BIKE IAsslst and Advise 1018195 1636 521270 j I � LARM - BURGLARY IBillabie False Alarm 1 10/15/95 0656 1521737 1 THEFT, VEHICLE 'Report Taken 1 12/11/95 j 1042 1525783 195006356 (PERSON- SUSPICIOUS 'Assist and Advise 1 17J22195 1 2004 1526553 (ALARM - BURGLARY !Billable False Alarm ! 123196 1 0342 1601526 1 �CHECKS,OTHER FORGED {Report Taken j 219/96 1006 602639 I (VEHICLE - SUSPICIOUS (Report Taken I 3/9196 1614 ;Assist and Advise 1 2/15/96 1 2011 1603112 196000673 1 (SHOPLIFT 86001157 8503 S. NICOLLET AV iPARK1NG VIOLATION ssist and Advise 1 5/31195 ! 1358 '604608 511026 f LARM - BURGLARY Billable False Alarm 1422/96 1 2122 601_512 6507 S. NICOLLET AV i RECOV OTHER STOLEN. Report Taken 1122196 2241 601519 96000396 6509 S. NICOLLET AV I FIRE ASSIST Fire Resort Taken j 12/10/95 1 0300 525723 8511 S. NICOLLET AV 4JUDICIAL MATTER (Report Taken 1 4/6/95 1 1147 1506877 95001685 (FIRE - MEDICAL *1re Report Taken 1 1 4125195 1719 i508Z87 (FIRE ASSIST )Fire Repoli Taken I 212196 1216 1602179 8515 S. NICOLLET AV ) VANDALISM - __" _ jReport Taken I 823195 1608 517792 195004299 i THEFT IRaport Taken_ 11/14/95 1 1850 523956 195005844 THEFT _ (Report Taken ( 12/16/95 ( 1125 1526120 95006461 i 651 COLLE7 AV 1 VEHICLE- SUSPICI OUS Report Taken 5115/95 I 1444 (509768 95002379 ) (ALARM - BURGLARY (Non- Billable False Alarm 6/10/95 0958 1511823 � LTR _ M I AA ss ist and Advise 829/95 1658 1513373 - BURGLARY Iellleble False Afar 7 /15!95 1832 514625 5619 S. NICOLLET AV 1 1HARRASSMENT 1Asslst and Advise 6/7195 1 1622 151i606 30-Jun -99 1 JUN— Sb —lyyy 1s �3 CITY OF RICHFIELD P S 612 866 0297 P.03 L.00ATI ^N UNIT CALL TYPE DISPOSITION DATE TIME CALL CASE j6519 S. NICOLLET AV JPERSON.SUSPICIOus GGone on Arrival NUMBER NUMBER 8/8/95 1920 1516679 j I THEFT, VEHICLE Report Taken 1120/98 1710 ;601345 96000357 ALARM - BURGLARY Billable False Alarm 1/29/96 0532 801893 304 HARRASSMENT Report Taken 6/8/95 1 0959 1511666 95002810 THEFT Report i is�w6. NICOLLET AV #1 & &2 rt Taken 7131/95 1 0933 1515929 95003837 I PERSON SUSPICIOUS Go on Arrival 720/95 1905 1515072 18521 S. NICOLLET AV 1HARRASSMENT I IA.ssist and Ad vise 5!10195 2204 509408 [ EARM R ACCIDENT GAssist and Advise 12/20/95 I 1733 $26401 1 8525 S. NICOLLET AV: A RM - BURGLARY Billable False Alarm 415/95 1 1617 1506814 - BURGLARY Billable False Alarm 1 4118/95 { 1125 1507751 1 I [ALARM - BURGLARY (Billable False Alarm I 428195 0915 1 508472 1ALARM - BURGLARY JBillabie False Alarm { 1 I RM 5/12/95 0741 509517 BURGLARY IBillab�e False Alarm i 6/1/95 2117 1511135 if � LARM - BURGLARY False Alarm 618/45 2225 511715 { LARM - BURGLARY Billable False Alarm 6/22!95 0615 1512768 1 f { I ALARM - BURGLARY Non- Billable False Alarm 714195 1127 1 513749 1 ALARM - BURGLARY Billable False Alarm 7/5195 I 0516 513828 I 1ALARM - BURGLARY (Billable False Alarm 1 12/10/95 1 1841 1 Al 525754 ALARM - BURGLARY (Billable False arm 211 /9& 2018 1602137 ` 1 � ALARM - BURGLARY 18illable False Alarm I 2115196 2022 1603113 16b27 S. NICOLLET AY THREATS ;Report Taken 16529 S, NICOLLET AV PERSON - SUSPICIOUS Assist and Advise 1 9/12/95 1331 1 119131 950046$8 1 I 7/8/95 2315 514106 C FORGED,Raport Taken 7122/95 0015 515179 95003630 VANDALISM !Report Taken 1 10/3/95 1659 THEFT 1520905 195005103 95005804 Report Taken 11/12/95 1121 523789 1 6833 S. NICOLLET AV { CHECKS,OTHER FORGED ssist end Advise 4/17/95 1905 1507717 PERSON- SUSPICIOUS Report Taken 4/18/95 1 2212 1 L--- _...., I. THEFT 1507780 1 95003967 95001912 I (Report Taken 8/5/95 1420 1516406 1 { »� • 30- , )un,99 2 TnTAl P 27 JUL-UO-JZ Ur :4o rr=m l wUia rw, rU T N.UI Job - 480 C= �F ST. LOUIS PARK POLICE DEPARTMENT FACSIMI E TRANSMITTAL ITTAL M DATE: TO: - 7;nn y S�G / - d j/ 7 FROM: NUMBER OF PAGES INCLUDING COVER PAGE: IF YOU DO NOT RECEIVE THE CORRECT NUMBER OF PAGES, PLEASE CALL {61 ) S24 - 2eW. 9d,44, C OMM ENTS : (361Q etrE49 1 "Z$00 —J DU) g40C"c -s e .Exce2.'S 104. 6 kJ )- z '0 c 1 - &1 V5r /U CI a EA) r'S w E w R aT E f�PO Q0 . T Pu7 �a cS Elr7" 1A),g ETJ6EA/ ? T .e,"0•er,9 CONFIDENTIALITY NOTICE: The document(s) accompanying this fax may contain confidential information which is legally privileged. The information is intended only for the use of the intended recipient named abovo. if you are not the intended recipient, you are hereby notified that any action in reliance on the contents of this telecopied Information except its direct delivery to the intended recipient named above is strictly prohibited. if you have received this fax in error, please notify us immediately by telephone to arrange for return of the original documents to us. 3015 Raleigh Ave. S.,St. Louis Park, MN 55416 -5745 Phone 612- 924 -2600 Fax: 512- 924 -2676 TOO: 612 - 824-2671 Printed on recycled paper JUL-06-H U(:45 From:5i LUUIJ fAXK VU �c 9 1-661 N.uz Job-480 REPORTS BY ADDRESS �U[ CODE CRIME LOCATION DATE CASE -NO ------------------------------------------------------------------------------------- ----------- M�01 DRUG PARAPHERN M6501 4800 EX 8904 CR890000005344 11 �r 59 THEFT -$250 LES T4159 4800 EX 8905 CR890000007127 <*> 2C U 3496 THEFT -MS- BICYCL U349 4801 EX 8808 CR880000011375 <*> 1C D 3550 DRUGS 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-$251 -$250 T202 5017 EX 8806 CR880000008746 <*> 1C 9 9314 FOUND BICYCLES 5025 EX 8806 CR880000009150 9 9740 MENTAUCRISIS 5025 EX 8811 CR880000017107 9 9808 SUSP /INFO 5025 EX 8812 CR880000018526 T 4059 THEFT -$250 LESS T405 5025 EX 8807 CR880000010411 T 1111 THEFT -MORE $250 T111 5025 EX 8903 CR890000003795 U 3060 THEFT -MS -BY SWI 0306 5025 EX 8809 CR880000014566 <*> 6C C 1212 FORGERY- FE -UTT C1212 5050 EX 8904 CR890000004995 9 9303 LOST PROPERTY 5050 EX 8810 CR880000015589 9 9808 SUSP /INFO 5050 EX 8905 CR890000007964 T 2029 THEFT - $251 -$250 T202 5050 EX 8809 CR880000014066 U 3034 THEFT -MS -BY CRE U303 5050 EX 8902 CR890000001888 U 3306 THEFT -MS -PURSE 0330 5050 EX 8808 CR880000012829 <*> 6C • 107C --------------------------- ----------------- ---------------- - - - - -- ---- - - - - -- - - - -- -- - -- 6/l/88 THROUGH 5/31/89 JUL - JJ VI.YI t•10111 -JI LVVIJ 1r%Rn r I - (1UL f -WWI ww JUN -YOU ' �9�q_ 9 D REPORTS BY ADDRESS CODE CRIME LOCATION DATE CASE -NO ------------------------------------------------- ----------------------------------------------- J I W0 TRAFFIC- GM -DRI J2500 4800 EX 9005 CR900000006271 <*> 1C J 3500 MS - DWI 4808 EX 9005 CR900000007175 T 4150 THEFT - $250 LES T4150 4808 EX 9001 CR900000000611 T 4150 EX 9001 CR900000000612 T 4159 THEFT -$250 LES T4159 4808 EX 9001 CR900000000613 T 4159 EX 9001 CR900000000615 <*> 5C 9 9800 ALL 0TH PUBS 4812 EX 9001 CR900000001126 9 9800 EX 9004 CR900000005156 B 4090 BURG 4 -AT FRC B4090 4812 EX 9005 CR900000006229 U 3994 FRAUD -MS -OTHER 03994 4812 EX 8912 CR890000018377 P 3110 PROP DAMAGE -MS P3110 4812 EX 8909 CR890000014512 9 9901 WARRANT ARR 4812 EX 9001 CR900000001129 <*> 6C U 1015 THEFT -FE -BY CH 01015 4814 EX 8912 CR890000018477 <*> 1C 9 9902 DETOX TRAN 4815 EX 8908 CR890000011914 9 9811 FIGHT 4815 EX 9005 CR900000006988 U 1083 THEFT- MS -DEFET 03083 4815 EX 8908 CR890000012787 U 3306 THEFT -MS -PURSE U3306 4815 EX 9005 CR900000007076 <*> 4C C 1211 FORGERY- FE -UTT C1211 4818 EX 8910 CR890000015282 T 2029 THEFT- $251 -$25 T2029 4818 EX 8909 CR890000013576 U 1062 THEFT -FE -BY SW U1062 4818 EX 8909 CR890000013985 U 014 THEFT -MS -BY CH 03014 4818 EX 9003 CR900000003818 U 80 THEFT- MS -SHOPL U3280 4818 EX 9002 CR900000002251 , U 84 THEFT- MS -SHOPL U3284 4818 EX 8909 CR890000014893 <*> 6C B 3794 BURG 3 -UNOCC N B3794 4820 EX 8911 CR890000016650 B 3794 EX 8912 CR890000018285 3 3794 EX 9001 CR900000000759 S 3794 EX 9001 CR900000000753 B 3794 EX 9001 CR900000000763 B 3794 EX 9001 CR900000000761 B 3794 EX 9001 CR900000000754 B 3794 EX 9001 CR900000000757 B 3794 EX 9001 CR900000000758 B 3794 EX 9001 CR900000000762 B 3864 BURG 3 -UNOCC N 83864 4820 EX 9005 CR900000007411 B 3894 BURG 3 -UNOCC N B3894 4820 EX 8911 CR890000016669 A 9600 TERROR -THRT IN A9600 4820 EX 8912 CR890000018494 T 2029 THEFT - $251 -$25 T2029 4820 EX 8908 CR890000012961 T 0021 THEFT -UNK LVL T0021 4820 EX' 9004 CR900000004728 <*> 15C U 3306 THEFT -MS -PURSE U3306 4860 EX 8908 CR890000012247 <*> 1C L 7009 CSC 4 - UNK ACT L7009 4900 EX 9003 CR900000003638 L 7087 CSC 4 -UNK ACT- L7087 4900 EX 9005 CR900000005915 J 3500 MS - DWI 4900 EX 9005 CR900000005925 9 9202 0TH DL VIOL 4900 EX 8909 CR890000014490 6 150 THEFT -$250 LES T4150 4900 EX 8910 CR890000016347 159 THEFT -$250 LES T4159 4900 EX 8907 CR890000010255 ------------------------------------------------------------------------------------------ ------ 6/1/89 THROUGH 5/31/90 JuL uo yZ ui:4r rrom:ai wuia rAXA FU T -662 P "07/08 Job -480 REPORTS BY ADDRESS CODE CRIME LOCATION DATE CASE -NO -------------------------------------------------•--------......---................------------- T 59 THEFT -$250 LES T4159 4900 EX 8907 CR390000010480 T 59 EX 8908 CR890000012154 T 991 THEFT -$250 LES T4991 4900 EX 9003 CR900000004019 T 2159 THEFT - $251 -$25 T2159 4900 EX 9003 CR900000003187 T 2159 EX 9003 CR900000003419 U 1302 THEFT -FE -PURSE U1302 4900 EX 9005 CR900000007039" U 3496 THEFT- MS -BICYC 03496 4900 EX 8907 CR890000009863 U 3303 THEFT -MS -PURSE 03303 4900 EX 8906 CR890000008648 U 3303 EX 8910 CR890000016560 U 3303 EX 8912 CR890000018889 U 3303 EX 9001 CR900000000175 U 3304 THEFT -MS -PURSE U3304 4900 EX 8908 CR890000012853 U 3306 THEFT -MS -PURSE U3306 4900 EX 8906 CR890000008527 U 3306 EX 8906 CR890000008772 U 3306 EX 8907 CR890000010867 U 3306 EX 8908 CR890000012583 U 3306 EX 8910 CR890000016245 U 3306 EX 8911 CR890000016767 U 3306 EX 8911 CR890000018104 U 3306 EX 8912 CR890000018426 U 3306 EX 9003 CR900000002827 U 3306 EX 9003 CR900000004166 U 3306 EX 9003 CR900000004167 U 3306 EX 9003 CR900000004169 U 3306 EX 9003 CR900000004168 U06 EX 9004 CR900000005313 U 06 EX 9004 CR900000005499 U 06 EX 9005 CR900000006672 U 3306 EX 9005 CR900000006783 U 0302 THEFT -UNK LVL- UO302 4900 EX 8910 CR890000015887 P 3319 TRESPASS -MS -PR P3319 4900 EX 9004 CR900000005803 <*> 37C 9 9808 SUSP /INFO 4907 EX 8907 CR890000010993 <*> 1C P 3119 PROP DAMAGE -MS P3119 4911 EX 9004 CR900000005549 <*> iC 9 9313 FOUND PROP 4920 EX 9005 CR900000007247 U 3996 FRAUD -MS -OTHER U3996 4920 EX 8908 CR890000012363 9 9808 SUSP /INFO 4920 EX 9002 CR900000001980 T 2021 THEFT - $251 -$25 T2021 4920 EX 9005 CR900000007246 U 3286 THEFT- MS -SHOPL U3286 4920 EX 8910 CR890000015853 <*> B 4090 BURG 4 -AT FRC 84090 4995 EX 9002 CR900000001417 9 9303 LOST PROP 4995 EX 8911 CR890000017885 U 3286 THEFT- MS -SHOPL 03286 4995 EX 8908 CR890000013060 <*> 9 9215 REGISTRATION 5000 EX 8908 CR890000012288 T 4159 THEFT 4250 LES T4169 5000 EX 9003 CR900000004195 J 2500 , TRAFFIC- GM -DRI J2500 5000 EX 9005 CR900000006962 9 9901 WARRANT ARR 5000 EX 9003 CR900000003837 <*> 4C B 90 BURG 4 -AT FRC B4090 5001 EX 9004 CR900000004453 900 DAR /DAS /DAC 5001 EX 8912 CR890000019410 ------------------------------------------------------------------------------------------------ 6/1/89 THROUGH 5/31/90 JUL-06 -99 07:47 From:ST LOUIS PARK PU i—ooc r•uoiuo JUU - 40U REPORTS BY ADDRESS CODE CRIME LOCATION DATE CASE -NO ------------------------------------------------------------------------------------------------ U J*26 THEFT -MS -ISSUE U3026 5001 EX 9002 CR900000002604 <*> 3C 9 9200 DAR /DAS /DAC 5005 EX 8909 CR890000013533 <*> 1C B 3794 BURG 3 -UNOCC N B3794 5007 EX 9003 CR900000003641 8 3794 EX 9004 CR900000004477 U 3496 THEFT -MS -BICYC 03496 5007 EX 9005 CR900000007158 <*> 3C B 3794 BURG 3 -UNOCC N 83794 5009 EX 9003 CR900000003981 8 3794 EX 9003 CR900000003961 J 3500 MS - DWI 5009 EX 8911 CR890000017232 P 3114 PROP DAMAGE -MS P3114 5009 EX 9003 CR900000002826 T 4029 THEFT -$250 LES T4029 5009 EX 8907 CR890000009810 <*> 5C R 0953 ROBE -UNK LVL -0 R0953 5011 EX 8910 CR890000016492 <*> 1C 9 9902 DETOX TRAM 5015 EX 8908 CR890000012498 <*> 1C 8 3794 BURG 3 -UNOCC N B3794 5017 EX 8908 CR890000012896 T 4021 THEFT -$250 LES T4021 5017 EX 8908 CR890000012236 <*> 2C B 4060 BURG 4 -AT FRC B4060 5025 EX 8906 CR890000008611 M 4104 LIQUOR - POSSE M4104 5025 EX 8906 CR890000008612 T 2029 THEFT - $251 -$25 T2029 5025 EX 8909 CR890000013994 T 2029 EX 8909 CR890000014143 283 THEFT- MS -SHOPL 03283 5025 EX 8909 CR890000014881 286 THEFT- MS -SHOPL U3286 5025 EX 8908 CR890000012783 9 99 0 1 WARRANT ARR 5025 EX 8906 CR890000008607 <*> 7C 9 9902 DETOX TRAN 5050 EX 8907 CR890000010950 C 1212 FORGERY- FE -UTT C1212 5050 EX 9004 CR900000004727 C 0932 FORGERY -UNK LV C0932 5050 EX 9003 CR900000002914 9 9820 POL M/V TOW 5050 EX 9003 CR900000004232 R 0603 ROBB -AGG -UNK H R0603 5050 EX 8910 CR890000015170 U 3495 THEFT-MS -BICYC U3495 5050 EX 8906 CR890000008942 <*> 6C 119C • -------------------------------------------------------- ---------------------••--------- 6/1/89 THROUGH 5/31/90 City Council Agenda Item No. 8f PROCLAMATION DECLARING AUGUST 1, 1999, TO BE BLUE AND WHITE SUNDAY WHEREAS, the public safety is protected and preserved by the efforts of men and women who serve in Law Enforcement in our local communities; and WHEREAS, a Police Officer is in the forefront of maintaining law and order and takes personal risks in dealing with those who would threaten the peace of our communities; and WHEREAS, the spiritual community of Woodcrest Baptist Church of Fridley has recognized the need to offer spiritual support and to honor our Law Enforcement departments throughout the north metro area; and WHEREAS, the Woodcrest Baptist Church of Fridley desires to express the gratitude of the City for the outstanding performance of all local Law Enforcement personnel by honoring them on Blue and White Sunday, August 1, 1999. NOW, THEREFORE, I, AS MAYOR OF THE CITY OF BROOKLYN CENTER, State of Minnesota, do hereby proclaim that August 1, 1999, be Blue and White Sunday, and honors the men and women of Law Enforcement for their dedication and their courage to perform their duty. Date Mayor Attest: City Clerk C U U (C IVIUSIF I C 6875 University Ave. N.E. /Minneapolis, Minn. 55432 -4199 * Phone (612) 571 -6409 Clarke S. Poorman, M.A., D.D., Pastor Bruce Cournoyer, B.S., Youth Pastor Mark Poorman, B.A., Assistant Pastor Loren Isaacs, B.S., Principal May 13, 1999 Baptist Academy Dear Mayor Myrna Kragness, Pre -K - 12 * Three years ago Woodcrest Baptist Church here in Fridley held its first police officers' Sunday. Frankly, we didn't have many police turn out and it was a bit Deaf disappointing to our folks and to the police officers who were members of our church. Ministry * Then last year we sponsored another special Sunday to honor P olice officers. I am appalled at all the harassment, restrictions, and ridicule our officers receive. It Bus Ministry appears to me that the liberal media encourages disrespect toward men and women who enforce the laws. * Faith We called the special service "Blue and White Sunday" with some of our ladies Promise designing ribbons to wear to show our support of our "home troops ", the police. Missionary � ogram Last year's "Blue and White Sunday" was an improvement over the first year. * We were appreciative of the many officers who took time out of their busy schedules to attend. Several brought their families. All our folks felt it was an exciting service and Dynamic one in which we were all moved with appreciation and pride for the men and women Youth who help protect us. Program * We're planning another "Blue and White Sunday" for August l Mark Rizzo, Soul executive director of Freedom Flyer Ministries will again be our speaker. We'd be Winning honored to have you and your family worship with us on this unusual Sunday to honor Emphasis all law enforcement officers. A meal will be served to all law enforcement personnel and city officials and their families after the service. We'll call you by phone to * determine how many from your departments can come. You may wish to proclaim Independent August 1 as "Law Enforcement Sunday" in your city. I have enclosed examples from Premillennial various city mayors across the country. Fundamental Separatist Sincerely, l Clarke Poorman, Pastor P.S. We had originally planned the "Blue and White Sunday" this year for • August 15 but we have had to change the date to August l I hope this does not create a hindrance for you and the police force there. A GROWING LOCAL CHURCH MINISTRY WHERE THE BIBLE, THE BLOOD, AND THE BLESSED HOPE IS FAITHFULLY PROCLAIMED Vllu illllllllll IIPIUIIIIIIP I. .qp�i glll41 piulli ' UIIJd A .r.rr. wru.r wrrrr rr.rr r..m.r +..n..w r.rvr .urrP wrr ru..... Yrrr. r�rr .rr.✓ • ww .ww .w. .ww = We cordially invite you to attend . , . s# 1 Y H IM D Illy . 1 NO A ll A special day which allows our church. " *To honor and thank law enforcement personnel in our community "allla• *To movitivate and challenge our people to pray for, •£_" support, and appreciate those men and women who . dedicate their lives each day to protect and serve us.�Y *To teach our young people that law officers are to be respected and obeyed.,, *To provide an opportunity for those who work in law �Y enforcement to hear a message of encouragement from Y� } a nationally known and respected chaplain. Augm sit- 10= a.m. . Woodcrest Baptist Church „ ► 1 6875 university Ave. N.E. Fridley, MN. 55432 0 low ==wpm IMW v.....r .n.rrY .rnrr rrrrr rrrr .+rrr.. r..nrr w.w ww ww We cordially invite you to attend... Honoring All Lave Enforcement Officers � • Aug. I st �10. a. A special day which allows our church to: u, Honor and thank law inforcement personnel in our community. Motivate and challenge our people to pray for, support, and appreciate those men and women who dedicate their lives each day to protect and serve us. Teach our young people that law officers are to be respected and Special Speaker: Mark Rizzo - Executive Director of obeyed. FREEdom Flyer ministries. Provide an opportunity for those To: Law Enforcement • Court Services who work in law enforcement to Corrections - County, State Federal hear a message of encouragement W40DCREST BAPTIST CHURCH from a nationally known and 6875 University Ave. N.E. respected chaplain Fridley, MN. 55432,571-6409 BIOGRAPHY MARK W. RIZZO Mark Rizzo is the founder, President and C.E.Q. of FREEdom flyer ministries, Inc. - (501 c3) - a criminal justice chaplaincy agency with 200 staff members in 35 States, and four foreign countries, providing full time daily chaplains to law enforcement, police, corrections and court services. He is a member of the American Correctional Association and National Sheriffs Association where he is a frequent seminar speaker on Gangs and Organized Crime. He is a field representative for the American Jail Association. He is on several Boards including the Illinois Department of Corrections, Community Services. He is past administrative aide for Cook County Sheriff and Jail. He currently teaches Criminal Justice and Behavioral Science at four colleges and various police training institutes around the country. He holds a Bachelor Degree in Theology with a Master's Degree in corrections and criminal justice. He received his training at the Cook County Sheriffs Department, the Illinois Department of Corrections and the National F.B.I. Academy. He is a certified trainer with the National Association of Law Enforcement Trainers. • City Council Agenda Item No. 8g • MEMORANDUM DATE: July 7, 1999 TO: Michael J. McCauley, City Manager FROM: Diane Spector, Director of Public Works SUBJECT: Staff Report RE: Brooklyn Boulevard Street and Enhancements Projects This memo provides an update on the status of the Brooklyn Boulevard Street and Enhancement Projects. Street Consulting engineers OSM Inc have submitted plans to Mn/DOT State Aid for initial review. This review process should take about one to two months. When that initial review is complete, OSM will modify the plans to reflect State Aid's comments, and the final version of the plans will be submitted to the City for review and approval by the City Council. It is likely this will be August or September. At the same time, Hennepin County will begin drafting the Construction Agreement which will detail cost sharing, construction requirements, and maintenance responsibilities. The final version of this agreement would be presented to the Council in early Fall, although basic provisions will be available at the time the Council considers the final plans. Minor adjustments have been made to the plans since the Council last saw them, for technical reasons, and in a few cases to minimize right of way takings. Hennepin County has sent out initial right of way acquisition letters. Appraisals are under way because this is a project with federal funding, temporary construction and slope easements will be required from most if not all of the properties along the street. Enhancements Considerable discussions have taken place between staff, consulting engineers BRW and Cain Ouse, Mn/DOT State Aid, and NSP regarding the proposed street lighting. In addition, considerable discussion has taken place on how to administer the various parts of the enhancements project, now that it has technically been rolled into the roadway project for sunsetting purposes. We have come to an agreement with State Aid that the enhancements portion of the project will be completed in three packages, or phases. The first package or phase consists of all the work between Noble /71 st and the north City limits. This includes replacement of the sidewalk, • landscaping, and installation of street lights as well as the city entry monument. This package would also include the entry monument at the south city limits, and the landscaping work in the vicinity of TH 100. Finally, this package would include the supply of the street lights for the roadway segment (but not the installation.) This work would be completed in 2000. The second package or phase would be the enhancements associated with the roadway project. This includes the colored concrete edgers to the trail, the colored concrete upgrades to medians, sidewalk radiuses, etc. It also includes the installation of the street lights purchased as a part of package 1. This work would be included in the contract for the roadway work. The third package would be the installation of landscaping following the roadway project. This work would occur in 2001 or 2002. The reason for adding the street light supply to package 1 is that the Met Council has announced that ISTEA projects that meet certain requirements are eligible for additional funding. These requirements include: a cost estimate in which due to cost increases or design changes the local agency's share is now more than 20 percent of the total; completion of necessary right of way acquisition by August 1, 1999; and final approval of plans by December 31, 1999. We can meet these requirements with package 1 and be eligible to increase our ISTEA funding for the enhancements, perhaps by as much as $500,000. However, while the roadway project meets the first and third requirements, there is no way that all right of way can be secured by August 1, 1999. Three easements need to be acquired for package 1: the expansion of one five foot sidewalk easement to eight feet, and easements for the two entry monuments. All the remaining work can be completed on existing easements. These new easements have been identified and property owners contacted. It is expected that these easements will be acquired by August 1. Costs and Funding Sources Roadway and enhancements costs are still being fine tuned, but we have a very good estimate. The roadway costs are well within the range of what we have identified as funding sources in the CIP for the last several years. Until appraisals are complete, right of way costs will not be known for certain, but appear to be within the range of what we have been expecting. Negotiations are under way with the car dealerships on the east side south of 69th to put together a redevelopment project which would be in the best interests of all parties. The estimated cost of the enhancement project has risen substantially since the initial ISTEA application. The CIP has carried a $1 million project ($500,000 ISTEA, $500,000 City) for the past few years; the latest estimate is $1.5 million. The ornamental street lighting costs are substantially grater than originally estimated, and quantities have also increased. Hennepin County does not typically provide street lights on county roads (except at traffic signals), but does insist that if the city chooses to install street lights, that they be in accordance with certain lighting standards. This requires about 50 percent more lights than we had originally anticipated. We will submit all the necessary documentation to Mn/DOT to obtain additional funding. If Mn/DOT approves, it appears we will be eligible for about an additional $500,000, reducing our cost to the $500,000 we had programmed all along. If a lesser amount is approved, then we will have to scale back some of the improvements. An improvement part of the enhancements package is the undergrounding of the overhead electrical utilities. The cost estimate for this is about $800,000. A recent court case involving the City of Oakdale established the right of cities to require power lines to be rebuilt underground without requiring the city itself to pay directly for the additional costs resulting from underground construction. The electric utility does have the right to seek recovery of that cost from the ratepayers. We recommend that the City Council consider directing staff to explore this option, and determine what, if any, ordinance amendments would be necessary to take advantage of this. A table summarizing costs and funding sources is attached. i SUMMARY OF ESTIMATED COSTS FOR BROOKLYN BOULEVARD IMPROVEMENTS . Project Cost Item Estim.Total City City ISTEA County Mn/DOT I I Cost I Share I Source I Share I Share I Share 1. Engineering & Prof Sery $230,000 $44,390 $185,610 $0 Roadway $150,000 $22,500 LSA $127,500 $0 Enhancements $70,000 $70,000 LSA Right of Way $10,000 $10,000 LSA $0 $0 3. Basic Roadway Construction $5,346,200 $492,200 $1,600,000 $2,589,200 $664,800 (incl 10% contingency) a. Brooklyn Boulevard & ra $5,135,100 $281,100 LSA/MSA $1,600,000 $2,589,200 $664,800 b. City utilities $211,100 $211,100 $0 $0 $0 Water $203,500 Water Util Sanitary $7,200 San Util Storm drainage $400 SDU 4. ROW Acquisition $2,000,000 $1,000,000 LSA /TIF $1,000,000 $0 5. Beautification $2,300,000 $1,300,000 $500,000 $0 $0 Underground Power $800,000 $800,000 LSA $0 $0 $0 Enhancements $1,500,000 $500,000 LSA $500,000 $0 $0 • GRAND TOTAL $9,876,200 less ISTEA/STP fnds $2,100,000 TOTAL COST, NET ISTEA $7,776,200 $2,836,590 $2,100,000 $3,774,810 $664,800 7/8/99 470 Pillsbury Center 200 South Sixth Street Minneapolis MN 55402 (612) 337 -9300 telephone (612) 337 -9310 fax OW � ' CH A R T E R ED http: / /www.kennedy- graven.com C HARLES L. LEFEVERE Attorney at Law Direct Dial (612) 337 -9215 email: clefevere@kennedy- gmven.com June 18, 1999 Mr. Mike McCauley City Manager City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center MN 55430 RE: Underground Construction of Utilities Dear Mike: You have asked for information on the City's authority to require underground construction of electric lines and other utilities in light of the decision in the City of Oakdale case (a copy of which is attached). Jim Strommen of my office represented the City of Oakdale in that case which established the right of the City to require power lines to be rebuilt underground without requiring the City itself to pay directly for the additional costs resulting from underground construction. A memorandum from Jim on the subject is also attached. The City has several options if it wishes to increase the number of cases in which power lines, or other utilities, are constructed underground. For example, the City could require underground construction when City projects, such as road reconstruction, required the relocation or reconstruction of power lines; the City could require underground construction when the utility makes substantial improvements or replacements (this would avoid having to relocate newly constructed lines at a later date and would take advantage of the funds the utility has already dedicated to a reconstruction project); or the City could require all overhead lines to be constructed underground, presumably on some reasonable schedule and timetable. To make an informed decision about how to proceed, the City will need information about a number of items. It may be helpful to meet with NSP representatives to discuss these issues. The City should determine, for example, 1) where overhead lines exist in the City and what kind of lines they are; 2) how much it would cost to place such lines underground; 3) how the underground construction costs might be reflected in increased rate costs to consumers in Brooklyn Center; and 4) what power lines are scheduled for reconstruction or relocation due to either utility projects or City projects. CLL- 164693 BR291 -4 Mr. Mike McCauley June 18, 1999 Page 2 of 2 If you have any further questions, please give me a call. Very truly yours, Charles L. LeFevere CLL:lh Enclosures cc: Ms. Diane Spector (with enclosures) • i CLL- 164693 BR291 -4 s JAMES M. STROMMEN Attorney at Law Direct Dial (612) 337 -9233 email: istrommen@kennedv- eraven.com MEMORANDUM TO: Charlie LeFevere FROM: Jim Strommen DATE: June 18, 1999 RE: Rights of the City to Require Utility Facility Undergrounding You have asked for information on the current law governing the rights of municipalities to require undergrounding of facilities owned or operated by an electric utility or a telecommunications company. Rights as they pertain to city - electric utility relationships were recently clarified in NSP v. Citv of Oakdale, 558 N.W.2d 534 (Minn. Ct. App. 1999). The principles can be applied to telecommunications companies, including cable television. Following are the essential holdings of that case and statutory law. RIGHT TO REOUIRE UNDERGROUNDING 1. Electric Utilities. The Citv of Oakdale case definitively established that a City has the right to require the undergrounding of electric distribution (as opposed to higher voltage transmission) facilities under Minn. Stat. § 216B.36, either by franchise or through police power ordinances. This means that the city may enact and enforce an ordinance requiring new distribution facilities or relocated distribution facilities to be undergrounded. The Oakdale ordinance at issue also provided for undergrounding electric distribution facilities when the utility itself sought a permit for repair or reconstruction of its own existing overhead lines. Such a request could trigger the city's right to require undergrounding of the lines to be repaired or reconstructed. Not addressed in Citv of Oakdale but logically within the city's rights under the opinion, is an ordinance calling for a gradual elimination of overhead distribution facilities. This would ® necessarily involve a plan carved out on a district by district basis or some other way. Because of the significant cost, ultimately to City customers (see below) such an undertaking should involve public hearings and input from the effected utilities. JMS- 153048 KG400 -1 Richfield City Council June 18, 1999 Page 2 • 2. Telecommunications /Cable Carriers. The City of Oakdale case involved a dispute between a city and an electric utility. The language of the opinion, however, and existing statutory law governing telecommunication rights in the right -of -way strongly suggest that a city has an equal right to require undergrounding of a telecommunications carrier's overhead facility. The city's right to require undergrounding is based on its police power, which has been reaffirmed in this area by the state legislature in the recently enacted Right -of -Way Act of 1997. Minn. Stat. §§ 237.162 and 237.163. Further, the City may be required to treat all utilities with overhead facilities the same in undergrounding requirements. Minn. Stat. § 237.163 subd. 6(c); 237.163 subd. 4. UTILITY RECOVERY OF COST FOR UNDERGROUNDING 1. Electric Utilities. The Citv of Oakdale case confirmed law that had not been the practice between cities and electric utilities at least since 1975. That is, cities need not reimburse electric utility for the added cost to the utility of placing facilities undergrounding. Existing tariffs drafted by the electric utilities and approved by the Public Utilities Commission all provide that the city must pay for the incremental cost for undergrounding often before the utility proceeds with the request. Cities have uniformly complied with this language, until Oakdale. This tariff provision was struck down in Citv of Oakdale. A fundamental element of the police power is that in so exercising the governmental agency is not required to reimburse the object of that request. Accordingly, the City need not reimburse NSP despite the cost incurred by it. The electric utility has the right, however, the seek recovery of the extra cost from the ratepayers through a petition to the Public Utilities Commission. 2. Telecommunications /Cable Carriers. Except for cable companies, telecommunications carriers are not franchised and have historically not had the same tariff provisions or issues with the municipal authorities seeking to underground. The principles underlying the holding of Citv of Oakdale case would apply generally to cost recovery by the telecommunications carriers. MEANS OF COST RECOVERY 1. Electric Utilities. NSP and other electric utilities have cost recovery mechanisms for the undergrounding built into their tariffs. The Citv of Oakdale case established that such recovery must be from ratepayers, not taxpayers. The process by which an electric utility would seek recovery of incremental underground costs would be via the tariffs in a rate design established by petition to the PUC. If, e.g., NSP incurred a $200,000 incremental cost for undergrounding in a particular city, it would petition to recover the $200,000, plus a possible carrying charge, from the ratepayers through a surcharge. NSP has indicated its intent to recover from the customers residing within the city requesting the undergrounding. Further, it is likely that the PUC would favor such a recovery mechanism, based on past decisions and comments on this issue. • The options available to the city that is subject to this request would be to argue that some or all of the cost should be spread out all over the entire rate base. Many costs of regulation specific JMS- 162322 RC160 -1 Richfield City Council June 18, 1999 Page 3 to a particular locality are spread throughout the entire rate base. This is done in the ratemaking process, however, and not on a surcharge by surcharge basis after the rate base has been established. Further, it is fair argument that in any given location it is not simply the city residents who benefit from the undergrounding, but rather the general population. Therefore, an argument that less than one hundred percent of the undergrounding cost be charged back against the city ratepayers has merit. The city subject to such a surcharge request would be given the opportunity to participate in the PUC proceeding evaluating such request and make whatever arguments it deems appropriate. 2. Telecommunications /Cable Carriers. I am not as familiar with the proceeding that may be undertaken by telecommunications carriers to recover cost of undergrounding. Because undergrounding is more of a standard in telecommunications than it is for electric utilities, these costs are typically recovered through the general rate base. I am not aware of any instance where a telecommunications carrier or cable company has sought recovery for undergrounding from the requesting municipality or ratepayers in the city. CONCLUSION Undergrounding is a police power right over utilities electric distribution (as opposed to transmission) facilities and probably telecommunications facilities. The cost is not a taxpayer expense, unless the City chooses to participate in the added cost. Ratepayers may be required by the PUC to pay for additional costs. Recovery may be limited to ratepayers residing in the cities requesting the undergrounding, depending on the rate design adopted by the PUC. • JMS- 162322 RC160 -1 ! it ---------------- �X . . . . . ........... . ... ... . .... . - 7 . . . . . . . . .. S, SEE DETAIL �e m4fac-� 0+200 0+100 0+1)00 a_ LO . . . . ........... STREET TREE (TYP.) S Ou D . . ........ N ......... . . . . ............ - 7 7 J D o / 0+400 0+300 2 A REGULAR CONCRETE 3K)EWALK . ... . . 7- . -.._ 4, - COLORED CONCRE EDGE - BROOM� ------- FjNtSH) ul tz 10m 20m E TYPICAL SECTION AT SIDEWALK SCALE (1:100) EC) U L C V AJ C Ty Lt m 7 uas NOT TO SCALE --- I- -v- CERTIFIED BY DRAWN BY HENNEPIN COUNTY PROJECT 9322 SHEET CHECKED BY C.S.A.H. 152 S.P. 27- S.P. 109-020-08 -- --------- LAST REVISION rime" met% PROFESSIONAL ENGINEER REG. NO. DATE PLANTING PLAN YX x S City Council Agenda Item No. 8h S • MEMORANDUM DATE: July 6, 1999 TO: Michael J. McCauley, City Manager FROM: Diane Spector, Director of Public Works SUBJECT: Resolution Amending the 1999 General Fund Budget to Substitute Miscellaneous Bituminous Improvement Projects for Sealcoating Over the past several weeks, Public Works staff has reviewed street conditions and pavement management strategies. It is our conclusion that there are no significant areas of streets which could benefit from sealcoating in either 1999 or 2000. The areas of street maintenance focus in 1999 and 2000 will be the Southeast Neighborhood north of 57th Avenue, and generally the streets north of 1- 94/694, between Humboldt Avenue and TH 252, starting from the south and moving north. Maintenance provided will be primarily crack sealing, edge overlays, and general patching. This type of maintenance will be more beneficial in maintaining pavement integrity than sealcoating. At this time it is expected that sealcoating will resume in 2001, and will focus on areas which have been reconstructed, starting with the Northwest Neighborhood. We will propose in the 2000 budget that instead of sealcoating we mill and overlay several older bituminous alleys in the Southeast Neighborhood which are in poor condition. The 1999 General Fund Budget includes $90,000 for sealcoating. As we will not be recommending a sealcoat project in 1999, we request authorization from the Council to instead use part of these funds to complete several high priority pavement projects which otherwise would have been submitted in the 2000 budget. These projects include: • Mill and overlay City Garage east parking lot -- $19,000. This item was redesigned out of the 1995 Central Garage improvement project when the project's estimated cost exceeded the project budget. • Pave floor of City Garage cold storage building -- $11,000. The current floor is compacted aggregate, which after years of driving on has become pulverized. This has resulted in a continually worsening dust problem, which is a problem for maintenance as well as employees who must work in this very dusty environment. This item was redesigned out of the 1995 Central Garage improvement project when the project's estimated cost exceeded the project budget. • City Garage Yard storage bin fence -- $3,625. As it becomes more difficult and costly for ® residents to dispose of items such as appliances, construction waste, yard waste, etc. through their regular garbage hauler, there has been a growing problem with persons I illegally dumping these items in the storage bin in the Yard. The City must then pay commercial rates to dispose of these items, which can total several hundred dollars or more each year. City staff haul these items to the disposal sites, so excess volume also means additional trips to the disposal sites, and unnecessary use of staff and equipment which would be better used performing maintenance. We recently installed a rolling fence to close off the yard from the main drive, however, persons illegally dumping simply throw items over the top of the fence. This item would increase the height of the fence and box in the large waste area, so no items could be tossed over the fence. Staff are also working with the Police to try to address this problem. • Rehab West Palmer Lake Park parking lot -- $24,500. The south section of the parking lot has settled to the point where it is very often under water and unusable. It is proposed to correct the grade and drainage of and reconstruct the south section of the parking lot, then repave both sections. This item was included in the CIP for 2001, but because of the immediate drainage problem we recommend that it be completed as soon as possible. The estimated cost of these items is $58,125, based on initial quotes received. The actual cost would be based on the best quotes received and for the actual work performed. We recommend that the remainder of the $90,000 budgeted for sealcoating be transferred at the end of the year to the Special Assessment Construction Fund to help fund the Neighborhood Street and Utility Improvement Program. • ® its adoption: Member introduced the following resolution and moved RESOLUTION NO. RESOLUTION AMENDING THE 1999 GENERAL FUND BUDGET TO SUBSTITUTE MISCELLANEOUS BITUMINOUS IMPROVEMENT PROJECTS FOR SEALCOATING WHEREAS, the 1999 General Fund Budget for Street Maintenance includes $90,000 for sealcoating in 1999; and WHEREAS, the City Engineer and Public Works staff recommend that no sealcoating project be undertaken in 1999; and WHEREAS, Public Works staff recommend that several high - priority paving projects be completed instead of sealcoating. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that the proposed program of paving projects in place of a 1999 sealcoating project is hereby approved, and the 1999 General Fund Budget for Street Maintenance is hereby amended accordingly. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • City Council Agenda Item No. 8i I MEMORANDUM DATE: July 7, 1999 TO: Michael McCauley, City Manager FROM: Scott Brink, City Engineer 0 SUBJECT: Resolution Establishing Improvement Project No. 1999 -20, Azelia Avenue Improvements and Authorizing the Preparation of Plans and Specifications On May 24, 1999, the City Council approved a resolution providing for redevelopment of the Joslyn site property located north of Lakebreeze Avenue. Initial grading and construction on the site has commenced. One of the conditions of approval provides for the upgrade or reconstruction of Azelia Avenue between Lakebreeze Avenue and the site. Upon completion of the initial phase of construction (completion of the Wickes Distribution Center facility), access into the facility will be from Azelia Avenue. The required upgrade of this short (approximately 110 meters) segment of street can generally be described as a reconstruct and widening of the existing street. At this time, Azelia Avenue is about 9 meters wide and the existing pavement surface is in poor condition. Structurally, the street cannot adequately provide for the heavier traffic loads that will utilize the street, and no curb and gutter is present as well. At this time, the City has commenced only some very preliminary survey work; therefore, an actual preliminary design is not yet available. It is proposed to reconstruct Azelia Avenue to adequately support the delivery trucks and heavier vehicles, and to widen the street to at least 11.5 meters. This width would provide for a lane of traffic in each direction, and extra width to accommodate the turning movements of the larger vehicles. However, the actual width and design of the street will be refined further as preliminary design continues. An additional right turn lane from westbound Lakebreeze Avenue to northbound Azelia will also likely be needed. These design parameters will be firmed up as the traffic consultant concludes his work. Main access to the site from Azelia Avenue resulted in part from extensive discussions between Mn/DOT, the site developer, and the City. As a result of Mn/DOT's future reconstruction of T.H. 100 in this area, and its related design issues (such as raising of the railroad crossing at France Avenue), various alternatives and scenarios for maintaining access to and from the commercial /industrial area as well as the neighborhoods to the north were discussed. The extension of Azelia through the site and connecting with France Avenue has been determined to be the only feasible alternative. Staff has had extensive discussions with Mn/DOT design engineers, and all parties have concluded that the only feasible alignment of this Azelia extension e is approximately its current location. There is some flexibility, it is a staff priority to keep the west curb line in approximately the same location and perform any widening to the east, but there are multiple constraints, including accommodating neighborhood traffic on Lakebreeze and the south leg of Azelia. Although Mn/DOT has not yet fully engaged in the design of this segment, they have assured staff that the Azelia extension will be pursued in their final design. Such an extension would likely not occur for 3 -4 more years (when TH 100 is improved). However, the immediate design and construction of Azelia between Lakebreeze and the Joslyn site will consider its future extension, and therefore be designed and constructed in consultation with Mn/DOT and State Aid standards. The site developer has also developed his site design to accommodate Mn/DOT. Input received from residents in the immediate area will also continue to be solicited, as it is proposed to perform all widening to the east (on land from the developer's property), and not encroach upon existing resident property on the west side of Azelia. Any landscaping and/or parking issues will also be considered in the design. The improvement of Azelia Avenue between Lakebreeze and the site will be the responsibility onsibilit of the developer. It is proposed at this time that the City design and construct the improvement, and assess 100 percent of the cost in accordance with City policies and regulations. Recommendation Approve the attached Resolution Establishing Improvement Project No. 1999 -20, Azelia Avenue Improvements and Authorizing the Preparation of Plans and Specifications. • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1999 -20, AZELIA AVENUE IMPROVEMENTS AND AUTHORIZING THE PREPARATION OF PLANS AND SPECIFICATIONS. WHEREAS, the Brooklyn Center City Council has previously authorized redevelopment of certain property within the City based upon certain conditions; and WHEREAS, the improvement of Azelia Avenue north of Lakebreeze Avenue has been established as one of said conditions; and WHEREAS, it has been determined that said improvement is necessary, cost effective, and feasible; and WHEREAS, it is proposed to assess the cost of the improvements against the redevelopment parcel. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. Improvement Project No. 1999 -20, Azelia Avenue Improvements, is hereby established. 2. The City Engineer is directed to commence preparation of plans and specifications for said improvements. 3. The cost of said improvements shall be assessed to the redevelopment site property (P.I.D. No. 10- 118 -21 -23 -0004, 4837 France Avenue North) as appropriate. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. May, 1999 Mn /DOT Conceptual design, France Avenue - Azelia Avenue � W�yy ,•b�. sip r f fF. / ' t y t o a � / t.t k V ji _� / •Pt. � - . r" �c�- s• -•�,, :J e • `\ / />. City Council Agenda Item No. 8j July 8, 1999 MEMO TO: Michael J. McCauley, City Manager FROM: e A Chambers, Assistant City Manager/HR Director SUBJECT:' Construction update on Police and Fire Facilities Police Building The construction trailer has been removed from the job site to make way for pavement and landscaping installation. Cabling for cable TV is to be completed by Friday. The sign base is to be delivered next week and installed shortly thereafter. Material delays on receipt of the bullet proof glass and steel have been resolved, and installation of both is nearing completion. It is anticipated that the building will be ready for move -in between the middle of August and early September. Cost issues are being worked out with the security system and the card - reader system. It is possible that installation of these systems could be delayed due to the need to bring the cost of these systems back into line with the budget for the project, and because of the lead time necessary to order the equipment. The police will move into the building in stages, with the detectives and some administrative staff being the first to move over to the site. Patrol Officers and Dispatch will not be moved into the building until installation of the new communications center is complete, and staff has been trained in use of the new equipment. It is anticipated that all of the moving should be completed by the end of October. Fire West This project is moving rapidly toward completion and move -in is anticipated for mid - August and early September. All items must be moved into the new building before the demolition of the old station can take place. Fire East This building is very close to completion, and will be receiving flooring and carpeting within the next two weeks. It is anticipated that the Fire Department can be back into this building by early August. City Council Agenda Item No. 8k City of Brooklyn Center A great place to start. A great place to stay. MEMORANDUM TO: Mayor Kragness, Councilmembers Hilstrom, L man, Nelson, and Peppe FROM: Michael J. McCauley, City Manag DATE: July 8, 1999 SUBJECT: Meeting with Chamber of Commerce I would request setting July 26, 1999, 5:30 p.m. at 5701 Shingle Creek Parkway (1st floor board room) for a meeting with the Chamber of Commerce. 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer City Council Agenda Item No. 81 City of Brooklyn Center A great place to start. A great place to stay. S To: Mayor Kragness and Co il Members Hilstro , Lasman, Nelson and Peppe From: Michael J. McCauley City Manager Date: July 8, 1999 Re: Facilitated Council Work Session Mr. Neu would be available on the following dates for a facilitated council work session: Thursday August 19th Thursday September 2nd Thursday September 16th Friday September 17th Saturday September 18th I would suggest September 16th as the first choice and August 19th as the second choice, following the schedule previously used by the Council of starting at 1:30 or 2:00 p.m. 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer