HomeMy WebLinkAbout2006 06-12 CCM Regular Session MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
REGULAR SESSION
JUNE 12, 2006
CITY HALL — COUNCIL CHAMBERS
1. INFORMAL OPEN FORUM WITH CITY COUNCIL
CALL TO ORDER INFORMAL OPEN FORUM
The Brooklyn Center City Council met in Informal Open Forum and was called to order by
Mayor Myrna Kragness at 6:45 p.m.
ROLL CALL
Mayor Myrna Kragness and Councilmembers Kathleen Carmody, Kay Lasman, Diane Niesen
and Mary O'Connor. Also present were City Manager Michael McCauley, Assistant City
Manager/Director of Operations Curt Boganey, Public Works Director /City Engineer Todd
Blomstrom, Community Development Director Brad Hoffman, City Attorney Charlie LeFevere,
and Deputy City Clerk Camille Worley.
Mayor Kragness opened the meeting for the purpose of Informal Open Forum.
Ken Barros, 5006 Zenith Avenue North, expressed concern for illegal use of commercial
fireworks at 5017 Brooklyn Boulevard. He described events that took place on July 4, 2005, and
demanded that the issue be resolved before July 4, 2006. He distributed a statement listing his
concerns and requested action.
City Manager Michael McCauley discussed the police response times related to the number of
officers on duty and various situations of priority. He said the statement from Mr. Barros would
be given to the Police Chief for review.
Jill Dalton, 6417 Colfax Avenue North, owner of Curves, discussed their affiliation with the
Minnesota School of Business in regard to Therapeutic Massage. She discussed the benefits of
Therapeutic Massage and asked that the City of Brooklyn Center reconsider the licenses fees for
Therapeutic Massage so that those services can be offered at Curves.
Councilmember Carmody suggested that the matter be discussed at a Work Session. Mr.
McCauley responded that the matter was previously discussed by the City Council and those
materials can be pulled and included for review at a future Work Session.
Councilmember Lasman moved and Councilmember Carmody seconded to close the Informal
Open Forum.
Motion passed unanimously.
Informal Open Forum closed at 6:58 p.m.
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2. INVOCATION
Mayor Kragness offered a moment of silence for the invocation.
3. CALL TO ORDER REGULAR BUSINESS MEETING
The Brooklyn Center City Council met in Regular Session and was called to order by Mayor
Myrna Kragness at 7:00 p.m.
4. ROLL CALL
Mayor Myrna Kragness and Councilmembers Kathleen Carmody, Kay Lasman, Diane Niesen,
and Mary O'Connor. Also present were City Manager Michael McCauley, Assistant City
Manager/Director of Operations Curt Boganey, Public Works Director /City Engineer Todd
Blomstrom, Planning and Zoning Specialist Ron Warren, City Attorney Charlie LeFevere, and
Deputy City Clerk Camille Worley.
5. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.
6. COUNCIL REPORT
Councilmember O'Connor had nothing to report.
Councilmember Lasman stated on May 23 she attended the Brooklyn Center High School
Grammy Foundation Awards Ceremony; the school was awarded $15,000 as a response to its
grant application; a wonderful concert was preformed after the ceremony; and the school should
be commended. She attended a Police and Neighborhood Forum at Earle Brown Elementary on
May 24 and said more of these meetings are scheduled for the fall and encouraged people to
attend. She attended a Joint Meeting with the Financial Commission on June 5'
Councilmember Carmody stated she also attended the Brooklyn Center High School Grammy
Foundation Awards Ceremony and thought the displayed impact of one teacher was great. She
attended the Watershed Commission meeting. She stated next Thursday starts Earle Brown Days
with the parade on Thursday evening and Ice Cream Social on Friday and discussed other events
to be held during Earle Brown Days.
Councilmember Niesen had nothing to report.
Mayor Kragness stated she attended the Board of Hennepin County Commissioners celebration
honoring the reopening of the Hennepin County Transfer Station in Brooklyn Park, which was
expanded and is now more user - friendly. She discussed the Six Simple Steps to being a Good
Neighbor postcard that was sent to all Brooklyn Center residents and recommended that
residents contact the City if they have not received one. She presented City Manager Michael
McCauley with a Mayors Proclamation honoring his service to the City of Brooklyn Center.
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7. APPROVAL OF AGENDA AND CONSENT AGENDA
Councilmember Lasman moved and Councilmember Carmody seconded to approve the consent
agenda and agenda as amended, with the removal of Item No. 7d (Set Date and Time for Joint
Meeting with Opportunity Site Task Force for June 28, 2006, at 7 p.m. to Review Proposals
Received for the 57th and Logan Avenues Redevelopment Site) from the Consent Agenda,
amendments to the May 22, 2006 — Regular Session minutes and May 22, 2006 — Work Session
minutes as submitted by Councilmembers O'Connor and Niesen, and removal of the May 22,
2006 — Study Session minutes for further review and the following consent items were approved
as amended:
7a. APPROVAL OF MINUTES
1. May 22, 2006 — Regular Session
2. May 22, 2006 — Work Session
7b. LICENSES
AMUSEMENT DE'v'lCE
AMF Earle Brown Lanes 6440 James Circle
CDL 11071 93rd Ave N, Suite A, Maple Grove
B.C. Community Center 6301 Shingle Creek Parkway
Davanni's 5937 Summit Drive
MCTO 6845 Shingle Creek Parkway
B.C. Legion 6110 Brooklyn Blvd
Denny's Restaurant 6405 James Circle
Metro Coin of Mimiesota 6301 Shingle Creek Parkway
Theisen Vending Conrnanv 2335 Nevada Ave N, Golden Valley
B.C. Community Center 6301 Shingle Creek Parkway
Family Dollar #4514 6223 Brooklyn Blvd
Family Dollar #5110 2105 57 °i Ave N
GARBAGE HAULS it
BFI Waste Systems 8661 Rendova St NE, Circle Pines
Darling International , Ittc 9000 382nd Ave, Blue Earth
Walz Brothers Sanitation P. O. Box 627, Maple Grove
MECHANICAL
Dependable Indoor .`.. 2619 Coon Rapids Blvd NW, Coon Rapids
Kingsway Mechanical 6250 Hwy 12, Maple Plain
Metro Sheet Metal 11ic. 3260 Fanum Road, St. Paul
RENTAL
Renewal
2401 54 Ave N (T;, Family, One Unit) Joseph & Linda Hoffman
5401 Brooklyn Blvd , -ingle Family) Northport Properties
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5415 Brooklyn Blvd (Single Family) Duane Om
5235 Drew Ave N (Two Family, One Unit) Jay Nelson Battenberg
Initial
1531362 d Ave N (Single Family) Doua Yang
5901 Aldrich Ave N (Single Family) Scott & Vickie Huber
6012 Halifax Ave N (Single Family) Kris Knosalla
5419 Humboldt Ave N (Single Family) Pineda Cecilia
5556 Logan Ave n (Single Family) Nick Morris
3306 Quarles Road (Single Family) John & Sonja Simpson
7e. RESOLUTION NO. 2006 -71 DECLARING EARLE BROWN DAYS AS A
CIVIC EVENT FROM JUNE 22 THROUGH JUNE 24, 2006
7e. RESOLUTION NO. 2006 -72 ACCEPTING WORK AND AUTHORIZING
FINAL PAYMENT FOR IMPROVEMENT PROJECT NO. 2004 -14,
CONTRACT 2004 -H, SHINGLE CREEK PARKWAY AND SUMMIT
DRIVE STREET AND UTILITY IMPROVEMENTS
7f. RESOLUTION NO. 2006 -73 ACCEPTING WORK AND AUTHORIZING
FINAL PAYMENT FOR IMPROVEMENT PROJECT NOS. 2005-01,02,03
& 04, CONTRACT 2005 -A, LIONS PARK NEIGHBORHOOD STREET
AND UTILITY IMPROVEMENTS
Motion . assed unanimously.
Y
8. PLANNING COMMISSION ITEM
8a. PLANNING COMMISSION APPLICATION NO. 2006 -006 SUBMITTED BY
NEARCO IV, LLC. REQUEST FOR PRELIMINARY PLAT APPROVAL TO
COMBINE TWO TRACTS OF LAND AT THE SOUTHWEST CORNER OF 56
AVENUE NORTH AND XERXES AVENUE NORTH (5545 XERXES AVENUE
NORTH) INTO A SINGLE LOT. THE PLANNING COMMISSION
RECOMMENDED APPROVAL OF THIS APPLICATION AT ITS MAY 25, 2006,
MEETING.
Planning and Zoning Specialist Ron Warren discussed three conditions of approval and stated
there were four conditions with the original proposal. He stated all conditions were met;
however condition number three is a consolidation of two conditions that were included on the
Preliminary Plat application.
Councilmember Lasman moved and Councilmember Carmody seconded to approve Planning
Commission Application No. 2006 -006 Submitted by Nearco IV, LLC. Request for Preliminary
Plat approval to combine two tracts of land at the southwest corner of 56 Avenue North and
Xerxes Avenue North (5545 Xerxes Avenue North) into a single lot subject to the following
conditions recommended by the Planning Commission:
1. The Final Plat is subject to review and approval by the City Engineer.
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2. The Final Plat is subject to the provisions of Chapter 15 of the City Ordinances.
3. The financial guarantee being held for Planning Commission Application No. 93009
submitted by `Vendy's International shall not be released until the Final Plat has been
approved by tl , ,e City Council and filed with Hennepin County and all landscaping and
parking lot improvements comprehended under the expanded parking lot plan have been
completed and are in compliance with the maintenance provisions of the executed
performance ageenient.
Motion passed unani
9. COUNCIL vL)NSii)L RATION ITEMS
9a. RESOLUTI:):8 No. 2006 -72 ADOPTING COMPREHENSIVE ANNUAL
FINANCIAL REPORT OF THE CITY OF BROOKLYN CENTER FOR THE
CALENDAR YEAR ENDED DECEMBER 31, 2005
David Mol, Partner, , ILB Tautges Redpath Ltd, presented a PowerPoint presentation on the
Comprehensive An ,.u. 1 f Report, a follow up to the Joint Meeting with the Financial
on ne 5 2 0
Commission June , �O . 6
The City Council and Nlr. Mot discussed the report including the Internal Control Letter, TIF
Districts, Utility Bi.l: si Adjustments, and Bond Reporting.
Councilmember Car: ,o :'.` :, jved and Councilmember Lasman seconded adoption of
RESOLUTION NO. _: JOk'i i'- :`,dopting Comprehensive Annual Financial Report of the City of
Brooklyn Center for ti:.� Cale:,dar Year Ended December 31, 2005.
Motion passed unan :: E '_> a sly.
9b. RESOLUTI O 1 NO. 2006 -73 AUTHORIZING THE CITY MANAGER TO ENTER
INTO AN :a :t:.: >;i, .,NT ALPHA VIDEO FOR CABLE MESSAGING
SERVICES
Mr. McCauley expL:i :.ed tli.:. the City Council expressed an interest that the Cable Message
Service be updated ?isplay of City events. He stated the upgrade has been explored
and a proposal has bc. i prepared. He discussed the computer based program that will allow start
and end dates to be ,te :;d that the system will automatically cease displaying of expired
events. He discuss,,,., :fl- .:... _ire that ullo�vs for emergency information to override other
programming. He s', : d simplified program also reflects a cost savings.
Councilmember Nic ate : - "Llpport for the overdue upgrade.
Councilmember O'C'.. in,�: : d opposition to a messaging system.
Councilmember N. ., ,'cd and Councilmember Lasman seconded adoption of
RESOLUTION NO. _'J06-7s : ,uthorizing the City Manager to Enter Into an Agreement with
Alpha Video for Cat.le Mess�l Services.
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Councilmember O'Connor voted against the same. Motion passed.
9e. RESOLUTION NO. 2006 -74 APPROVING PLANS AND AUTHORIZING
SOLICITATION FOR BIDS FOR IMPROVEMENT PROJECT NO. 2006 -11,
CONTRACT 2006 -E, CENTRAL /SALT STORAGE FACILITY
Mr. McCauley stated the resolution authorizes the construction of a new salt storage facility. He
stated it allows the storage and protection of multiple ice and snow removal materials along with
utilizing the existing facility as a storage facility for equipment.
Councilmember O'Connor asked why the materials needed a larger facility. Mr. McCauley
responded the materials must be segregated.
Councilmember O'Connor stated objection to spending a large amount of money on a salt
storage facility and suggested storing the park equipment in the Public Works Garage.
Public Works Director /City Engineer Todd Blomstrom explained that there is a limited amount
of storage space in the existing facility and the proposed storage facility will use the outdoor area
used for storage, therefore a concrete pad is proposed at the Camden facility.
Councilmember Carmody explained that the City has saved money by not replacing other
facilities and this option will reflect a cost savings in the long run.
Councilmember Lasman stated support for the proposal and stated the materials need to be
separated in order to reduce the use of chloride.
Councilmember Carmody moved and Councilmember Lasman seconded adoption of
RESOLUTION NO. 2006 -74 Approving Plans and Authorizing Solicitation for Bids for
Improvement Project No. 2006 -11, Contract 2006 -E, Central /Salt Storage Facility.
Councilmember Niesen stated the cost of the proposal seems high, however less use of salt will
benefit the City.
Mr. Blomstrom stated the City is not converting to one type of salt at once. He explained that
there are new products containing less chloride, being partially used. He discussed the need for a
variety of products for different weather conditions. He stated the existing building is shaped like
a tunnel, only wide enough for a front loader, not allowing multiple materials. He stated the
proposed building has three bays and three doors. He stated storage buildings are expensive,
however this is a result of a cost savings measure started 10 years ago by removing park
buildings, saving on building and maintenance costs. He discussed the firm selection based on
experience and cost. He stated the proposed building will last at least 50 to 60 years with proper
maintenance.
Councilmember O'Connor voted against the same. Motion passed.
9d. RESOLUTION NO. 2006 -75 AUTHORIZING THE 2006 CENTRAL GARAGE
BUDGET TO PROVIDE FOR THE EARLY ORDER/PURCHASE OF A REEL -
TYPE MOWER, EQUIPMENT NO. 205
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Mr. McCauley explained the unreliability of the existing Reel -Type Mower, therefore requesting
the early replacement.
Councilmember Lasman moved and Councilmember Carmody seconded adoption of
RESOLUTION NO. 2006 -75 Authorizing the 2006 Central Garage Budget to Provide for the
Early Order/Purchase of A Reel -Type Mower, Equipment No. 205.
Motion passed unanimously.
9e. RESOLUTION NO. 2006 -76 APPROVING FINAL PLAT FOR WENDYS
BROOKLYN CENTER
Councilmember Carmody moved and Councilmember Lasman seconded adoption of
RESOLUTION NO. 2006 -76 Approving Final Plat for WENDYS BROOKLYN CENTER.
Motion passed unanimously.
9f. RESOLUTION NO. 2006 -77 AUTHORIZING EXECUTION OF AGREEMENT
FOR EXECUTIVE RECRUITMENT SERVICES
Mr. McCauley explained that each firm will make a 10 minute presentation and receive
questions from the City Council.
Mercer Groub
Jim Mercer presented information on Mercer Group, detailing their qualifications and
experience.
Mayor Kragness inquired of the initial pool of candidates. Mr. Mercer responded that the process
would retrieve approximately 100 candidates. He stated there would be a nationwide search;
however someone from the Midwest or Minnesota would most likely fit the position better.
Councilmember Carmody inquired of the determination of priority of qualifications when
considering all candidates. Mr. Mercer responded the City Council would drive the priority of
qualifications, however if different priorities were discovered amongst the Councilmembers, he
would meet with the City Council to review all priorities.
Councilmember Carmody asked him to describe a time where Councilmembers' priorities were
different. Mr. Mercer responded by stating he will spend time with the Council to determine
priorities. He stated he would return with credentials of 12 to 15 candidates, indicating their
qualifications.
Councilmember Niesen stated concern that the City Council did not discuss how the firm would
be selected. She agreed that national recruiting is the best option however stated concern with
conflicts of interest and requested cost information for each of the bidding firms. Mr. McCauley
responded that the fees are indicated in each proposal in a manor in which they are not to exceed
a certain amount.
06/12/06 7
Mr. Mercer stated their fee is a flat fee of $16,500 which is what they charge everyone for this
service. He stated the expenses are a not to exceed figure, with the only thing not included being
the cost of travel for the interviewing candidates. He stated there are 10 guarantees included in
the proposal and discussed the most important four guarantees. He stated he foresees no conflict
of interest with the City of Brooklyn Center.
Councilmember Lasman asked if they restrict their search to candidates with experience at cities
of similar size. Mr. Mercer stated they try to find people who are in communities at least the size
of Brooklyn Center. He stated they might also look at people who wish to further their career,
such as Assistant City Managers in larger communities.
The PAR Group
Karl F. Nollenberger, Vice President, presented information on The PAR Group, detailing the
company and his qualifications and experience.
Mayor Kragness stated she is impressed by the time table. Mr. Nollenberger stated it would take
at least two days to complete staff interviews and he could start as early as next week.
Councilmember Niesen asked if The PAR Group has any conflicts of interest with the City of
Brooklyn Center. Mr. Nollenberger stated there were none. She inquired of costs. He stated the
contract amount of $14,400 is a set amount with a maximum expense amount, excluding
traveling expenses of candidates.
Mr. Nollenberger discussed guarantees included in the proposal.
Councilmember Niesen asked if The PAR Group is behind in any of its current contracts. He
stated they are not behind on any contracts and that the 90 day timetable will be met.
Councilmember Lasman asked if the search is geographically restricted. Mr. Nollenberger stated
a national search would be performed.
Springsted Incorporated
Springsted representatives Bob Thistle, Executive Vice President, and Sharon Klumpp, Vice
President, presented information on Springsted, detailing the company's qualifications and
experience.
Mayor Kragness asked where the recruitment concentration would be. Ms. Klumpp responded
the position would be advertised nationally and locally.
Councilmember Carmody sked if the plan on discussing desired qualifications with City Staff.
Y they g q Y
Ms. Klumpp stated it is important to talk with the staff, however the City Council decides the
position's profile.
Councilmember Carmody asked how they would deal with the City Council difficulties in
coming to a consensus. Ms. Klumpp stated they would only bring qualified candidates to be
reviewed and the City Council would determine the best fit.
06/12/06 8
Mayor Kragness inquired about the timetable for completion. Ms. Klumpp stated an offer would
be extended and accepted later in September.
Councilmember Niesen inquired about conflicts of interest, particularly other positions filled by
Springsted and other jobs completed for the City of Brooklyn Center. Ms. Klumpp stated they
have no other contracts that would conflict with this one.
Mr. Thistle explained that Springsted is set up in separate divisions and those different groups
have handled different items for the City. He stated he is the only person who works across all
three levels as the Advisory to the City. He stated Ms. Klumpp would be working with the
executive search and he would assist her.
Councilmember Niesen further questioned conflicts of interest by indicating other positions in
the City in which Springsted had involvement. Mr. Thistle stated Ms. Klumpp was not
employed with Springsted at the time those positions were filled and he stated Springsted had
little to do with those positions. Ms. Klumpp discussed the point of independence and stated the
City Council has the authority to make the decision; Springsted is only a tool to bring candidates
forward. Councilmember Niesen asked Ms. Klumpp to discuss a situation where they are behind
on a current contract. Ms. Klumpp explained timelines of other City contracts.
Councilmember Carmody stated Councilmember Niesen attacked Springsted and there was a big
difference in how she treated them in comparison to the other firms. Councilmember Niesen
stated her highest concern is that Springsted is the Fiscal Agent to the City and have had
involvement with many of the direct reports to the City Manager.
Councilmember Lasman asked how Springsted would handle differences in information from
City Staff and the City Council and if they would report those discrepancies to the City Council.
She asked if candidates from similar sized cities would be sought. Ms. Klumpp stated if different
opinions or desires arise, she would bring them forward to be identified. Ms. Klumpp stated they
look for similar size communities and some who wish to further their career in order to maximize
the pool of candidates.
RECESS
Councilmember Lasman moved and Councilmember Carmody seconded a motion to adjourn for
a short break at 10:08 p.m.
RECONVENE
The City Council meeting was reconvened at 10:18 p.m.
Councilmember Lasman stated all three firms have strong qualifications, guarantees, processes,
and their timelines are similar. She stated The PAR Group has the low bid, The Mercer Group
has more experience, and Springsted is more connected in the Midwest and knows Brooklyn
Center well. She stated preference with the selection of The PAR Group.
Councilmember Carmody stated preference with selection of The PAR Group and Springsted;
however, due to possible mistreatment of Springsted; she would favor the selection of The PAR
Group.
06/12/06 9
Councilmember Niesen stated concern with the rushing of the process and that the
recommendations came from the City Manager. She stated concern that she would not be able to
do reference checks and prefers selecting the firm two weeks from tonight. She asked why
Brimeyer was excluded. Mr. McCauley stated Brimeyer was not responsive to requests made
during the recruitment process.
Mayor Kragness stated the task of Mr. McCauley was to pick three firms to be interviewed by
the City Council, which he did. She stated she liked Springsted because of the local aspect and
because they know the problems the City has had in the past. She stated concern that if
Springsted would be selected, they would be undergoing a 3rd degree every time they met with
the City Council. She stated her next choice is The PAR Group.
Councilmember Carmody moved and Councilmember Lasman seconded adoption of
RESOLUTION NO. 2006 -77 Authorizing Execution of Agreement for Executive Recruitment
Services of The PAR Group.
Councilmember Niesen stated she would support the hiring of The PAR Group, however would
prefer more time to decide.
I
Motion passed unanimously.
10. ADJOURNMENT
Councilmember Lasman moved and Councilmember Carmody seconded adjournment of the City
Council meeting at 10:30 p.m.
M t* n passed unanimously.
City Clerk o Mayo
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