HomeMy WebLinkAbout1999 08-16 CCP Work Session AGENDA
CITY COUNCIL WORK SESSION
AUGUST 16, 1999
7:00 P.M.
CONFERENCE ROOM B
1. James Schlesinger discussion regarding Brookdale
2. NSP under grounding of Brooklyn Blvd. and County Road 10
3. Discussion of General Fund Draft 2000 Budget
4. Miscellaneous
5. Adjourn
3 City of Brooklyn Center
A great place to start. A great place to stay.
MEMORANDUM
TO: Mayor Kragness, Councilmembers 'Istrom, Lasman, Nelson, and Peppe
FROM: Michael J. McCauley, City Manager
DATE: August 12, 1999
SUBJECT: Under Grounding of Utilities
Following up on the City Council's interest in under grounding utilities, Ms. Spector and I met with
John Theis of NSP on August 12th. We received the attached information from Mr. Theis regarding
two methods of funding utility under grounding. One method would be to impose a franchise fee
which could be used to offset the cost of under grounding. The other method is to request under
grounding from NSP without payment to NSP. Pursuant to the request, NSP, in most instances,
would underground the utilities and recover the cost of under grounding the utilities through a
surcharge approved by the Public Utilities Commission. It is the surcharge process that we believe
is most effective in under grounding utilities along major street reconstruction projects. We would
propose for the Council's consideration requesting NSP to underground the utilities in connection
with the Brooklyn Boulevard project. This would reduce the City's cost of the project by
approximately $800,000 in State Aid funds. This would do two things. First it would provide more
coverage for the cost of the Brooklyn Boulevard project and it would preserve more State Aid funds
that would allow us to undertake other projects sooner after the completion of the Brooklyn
Boulevard project. Another project discussed with Mr. Theis was under grounding the local service
lines along Bass Lake Road in front of Brookdale. The wooden utility poles under the transmittion
towers are rather unsightly. This would be a minor project but could be undertaken by NSP using
a request from the City and a surcharge. This item is on the work session agenda to discuss with the
Council if you would like us to formally pursue this and place the matter on an agenda for the City
to formally request under grounding by NSP using the surcharge mechanism.
6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300
Recreation and Community enter Phone & TDD Number 12 -3400 • FAX 612
y ho Num (6 ) 569 ( ) 569 -3494
An Affirmative Action l Equal Opportunities Employer
SUMMARY OF ESTIMATED COSTS
FOR BROOKLYN BOULEVARD IMPROVEMENTS
Project Cost Item I Estim.Total ( City I City I ISTEA I County I Mn/DOT
Cost Share Source Share Share Share
1. Engineering & Prof Sery $230,000 $44,390 $185,610 $0
Roadway $150,000 $22,500 LSA $127,500 $0
Enhancements $70,000 $70,000 LSA
Right of Way $10,000 $10,000 LSA $0 $0
3. Basic Roadway Construction $5,346,200 $492,200 $1,600,000 $2,589,200 $664,800
(incl 10% contingency)
a. Brooklyn Boulevard & ra $5,135,100 $281,100 LSA/MSA $1,600,000 $2,589,200 $664,800
b. City utilities $211,100 $211,100 $0 $0 $0
Water $203,500 Water Util
Sanitary $7,200 San Util
Storm drainage $400 SDU
4. ROW Acquisition $2,000,000 $1,000,000 LSA/TIF $1,000,000 $0
5. Beautification $2,300,000 $1,300,000 $500,000 $0 $0
Underground Power $800,000 $800,000 LSA $0 $0 $0
Enhancements $1,500,000 $500,000 LSA $500,000 $0 $0
GRAND TOTAL $9,876,200
less ISTEA /STP fnds $2,100,000
TOTAL COST, NET ISTEA $7,776,200 $2,836,590 $2,100,000 $3,774,810 $664,800
-- 8/12/99
City of Brooklyn Center - Electric Franchise Fee Estimate
Information Based on Year Ending June 1999
Meter Charge Fee Structure Producing Approximately 2% of Electric Revenues
NSP FRANCHISE PERCENT BASED ON FEE
CUSTOMER ELECTRIC FEE OF PER METER
CLASS ACCOUNTS REVENUES REVENUES ELEC REVS PER MONTH
Residential 11,172 $6,130,326 $147,470 2.4% $1.10
Sm C & I - Non -Dem 520 $537,286 $24,960 4.6% $4.00
Sm C & I - Demand 364 $2,575,379 $43,680 1.7% $10.00
Large C & 1 98 $5,370,619 $76,440 1.4% $65.00
Public Street Ltg 23 $171,622 $0 0.0%
Muni Pumping - N/D 7 $2,296 $336 14.6% $4.00
Muni Pumping_ - Dem 9 $107,897 $1,080 1.0% $10.00
Total 12,193 $14,895,425 $293,966 2.0%
Typical Monthly Bills by Customer Class
Residential Without Space Heatina
Kilowatt-Hours 250 500 750 1,000 1,500
Monthly Bill $22.08 $39.47 $56.86 $74.26 $109.04
Franchise Fee $1.10 $1.10 $1.10 $1.10 $1.10
Percent of Bill 5.0% 2.8% 1.9% 1.5% 1.0%
Residential With Space Heatinq
Kilowatt-Hours 1,000 1,500 2,000 2,500 3,000
Monthly Bill $66.21 $96.97 $127.73 $158.49 $189.25
Franchise Fee $1.10 $1.10 $1.10 $1.10 $1.10
Percent of Bill 1.7% 1.1 % 0.9% 0.7% 0.6%
SmC &i - N /D
Kilowatt-Hours 500 1,500 2,000 2,500 3,000
Monthly Bill $41.81 $110.87 $145.39 $179.92 $214.45
Franchise Fee $4.00 $4.00 $4.00 $4.00 $4.00
Percent of Bill 9.6% 3.6% 2.8% 2.2% $4.00
Sm & Larae C & I - Demand
Kilowatts 25 95 100 500 1,400
Kilowatt-Hours 2,000 68,000 10,000 200,000 1,000,000
Monthly Bill $282.09 $2,739.41 $1,125.30 $10,377.02 $40,008.04
Franchise Fee $10.00 $10.00 $65.00 $65.00 $65.00
Percent of Bill 3.5% 0.4% 5.8% 0.6% 0.2%
Data Source: Load Research Database
T Breuckman /Rate Administration 8/11/1999 \CityFee \BrklynCntr \Fee.XLS
II ' PROPOSED CITY REQUESTED FA ILITIES SURCHARGE
C
.' NSP filed a petition June 7, 1999, with the MN Public Utilities Commission (MPUC) to:
n Revise its tariffs describing special facility installations, and
n Create a surcharge mechanism by which NSP can recover the costs of city- requested non -
standard special installations from the electric customers residing within the city.
NSP's current tariffs establish construction standards in order to minimize the installed cost of
facilities, and thereby to keep customers' electric bills low, while also providing reliable electric
service. In most situations, NSP's standard is overhead construction.
NSP's tariffs reflect the principle that customers who request non - standard service pay the
incremental cost of such service, so that NSP's other customers are not obliged to pay for these
voluntary choices.
NSP needs to clarify the undergrounding policies in its filed tariffs (last updated in 1984) due to a
recent court decision specifically addressing undergrounding requirements imposed by cities.
The MN Court of Appeals' decision requires NSP to place distribution facilities underground
^ without a prepayment from a city if the city so requires the undergrounding under a police power
ordinance.
Applies to city public right -of -way (ROW), not county, township, state or private ROW.
n Applies to distribution facilities, not transmission.
n Confirms NSP's right under its tariffs to collect the from customers in a city if such city
mandates undergrounding in public ROW.
If a city is interested in a non - standard project, for example undergrounding an overhead electric
line, the first step is to contact its NSP Community Relations Manager. NSP will provide the city,
8 in writing, an estimate of the project's incremental cost and schedule, and an estimate of the
customer surcharge amount and duration. This information can be used by the city in deciding
whether it wants to proceed with the project and whether it wants to pay the project costs up -front or
use the surcharge option.
A surcharge will not be applied in all circumstances when non - standard special installations are
requested or required. NSP's petition limits the use of a surcharge to only those city requested non-
standard special facility projects within a city. In cases where two or more cities collaborate on a
project, NSP would agree to surcharge the residents of each city. State or county requests for
special facilities still require prepayment or petitioning the MPUC for some other recovery method.
NSP would agree to surcharge a city's residents for state or county requests only when:
n The project is within a city's boundaries,
n The city supports the undergrounding decision, and
n The city does not agree to pay up -front.
Other proposed limits on the size of the surcharge may also prevent implementation.
@S The petition makes a distinction between "requests" and "mandates." NSP intends to use the
surcharge mechanism in situations where a city simply requests, or chooses to mandate by lawful
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order, non - standard special distribution .facilities and the city decides to not prepay NSP for the
special construction. However, NSP will only use the surcharge mechanism to recover the costs of
non- standard special transmission facilities when mandated by the city to perform the required
construction. Transmission facility projects, especially when undergrounding is involved, are
P
problematic and much more costly. A valid city ordinance will need to be in place before NSP will
consider surcharging its customers in the city for transmission facility installations. NSP reserves
the right to not place distribution or transmission facilities underground, if doing so degrades system
safety or performance and such degradation cannot be feasibly mitigated.
07/19/99 Rate Administration/NG Pagel of 2 Qafiling.doc
PROPOSED CITY REQUESTED FACILITIES SURCHARGE (Continued)
NSP has proposed a flat monthly rate for all customer classes. The surcharge will generally be
C . applied to each customer billing associated with a specific service location. Residential customers
typically receive one bill per month, while some businesses which have multiple service locations
receive multiple bills. The flat rate will not vary by class and will be applied to bills anywhere from
one month up to 36 months for each special facilities project in a city.
Because project costs and the number of customers in a city can vary greatly, NSP has proposed
guidelines for determining the surcharge level.
n A one -time (one month) surcharge will be applied whenever the total project cost can be
collected from all customers by applying a surcharge of $1.00 or less.
n A surcharge of $1.00 will always be applied whenever the project costs can be fully recovered in
36 months or less.
n A surcharge over $1.00 will only be applied when the costs cannot be'full recovered in 36
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months.
n Additional projects added before the complete recovery of an initial project's costs will result in
first lengthening the recovery period (up to 36 months) and second increasing the surcharge
level.
NSP does not propose to recover these special project costs based on energy use or type of customer
for several reasons.
n Special, non - standard construction for facilities on public ROW normally benefits the general
public, not just residential or just businesses.
D The cost of the project is unrelated to the types or size of NSP's customers.
n The surcharge is a substitute for the lack of a city prepayment. Cities which do make
prepayments do not recover those costs based on the energy use of residents of the city.
In addition to an up -front payment by the city, or payment by city residents via surcharge, there is a
third option for the city to consider. NSP is willing to negotiate an amendment to the franchise to
permit a franchise fee for the express purpose of the city collecting an amount equal to the project
cost. The franchise fee would cease when the full project cost had been collected, or before if the
city so decides. NSP has established this arrangement with both Burnsville and Minnetonka.
07/19/99 Rate Administration/NG Page 2 of 2 Qafiling.doc
City of Brooklyn Center
A great place to start. A great place to stay.
To: Mayor Kragness and uncil Members Hilstrom, Lasman, Nelson, and Peppe
From: Michael J. McCauley
City Manager
Date: August 13, 1999
Re: Budget Work Session: August 16, 1999
Attached are draft budget materials for the General Fund. These budget documents are in their first
review stage. The column labeled "Manager Recomd" is not in the final form. The budget will need
to be conformed to the Council's goals for 2000 when set in September at the Council Retreat and
other Council direction on the budget.
OVERVIEW:
The process of budget preparation assumed a 1.39% tax levy for operations, based upon initial
League of Minnesota Cities estimates. The actual general levy limit ceiling is 1.5 %. For the City of
Brooklyn Center, additional levy is provided by commercial industrial tax base growth. Aids
estimates also indicated modest increases in State Aids. State Aids, in part due to a new category of
aid, are up 4.58% for 2000. Aids only increased 1.06% for 1999. In last year's budget message, I
indicated that the rate of revenue increase for the General Fund would be inadequate to continue
current operations and capital contributions. Revenues in the 1999 budget were up 2.41 % over 1998.
In 1998, actual revenues were $396,000 above the budgeted amounts (this is net of unrealized gain
on investments: amount in CAFR is $431,258). This was due primarily to:
Building Permits $150,000 above budgeted revenue
Lodging taxes $ 54,000 above budgeted revenue
Tax receipts $201,700 less in delinquencies than budgeted/or
payment of delinquent taxes from prior years.
The 1998 General Fund budget was also underspent by $626,000. This was due primarily to unspent
personnel, services and capital. These monies provide funding for Capital Projects and General Fund
operating capital increases.
6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300
Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494
An Affirmative Action /Equal Opportunities Employer
S REVENUE OVERVIEW
For 2000, the draft budget proposes an overall increase of $526,713 or 3.9 %. The major sources of
additional revenue are:
Tax levy increase: $181,264
Misc. Tax (lodging) $ 99,000
State Aid Increases $178,000
Bldg. Permits $ 97,780
As indicated, roughly 1/3 of the revenue increases come from taxes, aids and increased building
permits & lodging taxes respectively. Decreases in Community Center and Recreation revenues
reflect actual revenues in 1998 & 1999 and an anticipated impact of construction on revenues.
The following chart shows the draft 2000 budget revenue changes:
Revenues 1998 1999 2000 Change % Increase
Taxes $7,374,544 $7,563,304 $7,744,568 $181,264 2.40%
Est. Uncollectable ($247,971) ($253,371) ($258,316) ($4,945) 1.95%
Miscellaneous Taxes $461,000 $551,000 $650,000 $99,000 17.97%
Licenses & Permits $364,585 $414,270 $512,050 $97,780 23.60%
Intergovernmental Rev. $3,848,814 $3,889,507 $4,067,577 $178,070 4.58%
Charge for Service $21,900 $23,000 $23,600 $600 2.61%
Public Safety Charges $23,700 $23,050 $31,000 $7,950 34.49%
Recreation $425,794 $428,056 $381,750 ($46,306) - 10.82%
Community Center Fees $411,200 $388,100 $343,400 ($44,700) - 11.52%
Court Fines $192,000 $186,000 $200,000 $14,000 7.53%
Misc. Revenue $12,000 $12,000 $12,000 $0 0.00%
Interest $300,000 $280,000 $324,000 $44,000 15.71%
TOTAL $13,187,566 $13,504,916 $14,031,629 $526,713 3.90%
•• 2000 Change %
1994 Bonds $66,457 $70,165 $68,193 ($1,972) -2.81%
1995 Bonds $72,482 $70,844 $69,126 ($1,718) -2.43%
1996 Bonds $120,145 $123,006 $120,242 ($2,764) -2.25%
Police & Fire Bonds $783,146 $784,692 $784,692 $0 0.00%
$1,042,230 $1,048,707 $1,042,253 ($6,454) -0.62%
s
The overall levy increase proposed is 2.40 %, but the actual operating levy increase (total levy - levy
. for debt service) would be 2.88 %. The 1999 levy without debt was $ 6,514,597 and the proposed
2000 levy without debt is $6,702,315.
EXPENDITURE OVERVIEW
The draft 2000 budget reflects a 2.28 % increase for current operations, with a 3.9% overall increase
in General Fund budget. The increase over current operations is attributed to a general election, a full
year budget for operating the new police station, an additional building inspector, the 2nd year of
increased payment for fire drills, a $100,000 new budgeted transfer to the Capital Improvement
Fund, and payments of lodging tax receipts to the Convention & Visitor's Bureau.
08/11/99
Types of Expenditures
Salaries $6,576,342 $6,773,751 $7,052,662 4.12% $77,920 $6,974,742 2.97%
Fringe Benefits $1,561,620 $1,655,561 $1,696,555 2.48% $4,450 $1,692,105 2.21%
Supplies $530,818 $526,938 $552,706 4.89% $11,450 $541,256 2.72%
Purchased Services $450,449 $447,812 $451,337 0.79% $451,337 0.79%
Communications $225,055 $226,402 $264,779 16.95% $264,779 16.95%
Repair, rental $391,134 $416,077 $453,259 8.94% $5,000 $448,259 7.73%
. Other Contractual $758,422 $785,723 $848,571 8.00% $4,000 $844,571 7.49%
Central Garage $940,704 $912,654 $890,036 -2.48% $890,036 -2.48%
Insurance $127,000 $126,500 $126,350 -0.12% $126,350 -0.12%
Utilities $479,450 $508,250 $518,190 1.96% $16,100 $502,090 -1.21%
Capital Outlay $310,555 $313,700 $307,162 -2.08% $307,162 -2.08%
Debt Service NSP $16,660 $16,660
Transfers to other funds $1,378,425 $1,384,971 $1,477,604 6.69% $100,000 $1,377,604 -0.53%
Administrative Service ($315,538) ($315,487) ($317,233) 0.55% ($317,233) 0.55%
Reimbursement ($400,000) ($422,000) ($432,000) 2.37% ($432,000) 2.37%
Cost of Sales $37,000 $33,000 $33,500 1.52% $33,500 1.52%
Contingency $136,130 $131,064 $91,491 - 30.19% $91,491 - 30.19%
TOTAL $13,187,566 $13,504,916 $14,031,629 3.90% $13,812,709 2.28%
ADJUSTMENTS
Salary Changes Fringe Changes Police Station Maintenance
Elections $17,100 1999 2000 Change
Police Maintenance $10,820 $4,450 Salaries $12,871 $23,691 $10,820
Inspections (NET) $40,000 Fringe $4,427 $8,877 $4,450
Fire Year 2 of plan $10,000 Supplies $11,450 $22,900 $11,450
$77,920 $4,450 Repair $5,000 $10,000 $5,000
Other Contr $4,000 $8,000 $4,000
New Capital Imrovement Transfer: $100,000 Utilities $18,600 $34,700 $16,100
Capital $1,000 $1,000 $0
$57,348 $109,168 $51,820
S
• SPECIFIC BUDGET ISSUES
1. SOCIAL SERVICES
The draft General Fund Budget increases social services to reflect PRISM providing medical
transportation. At the work session, I would request Council direction on the amount to be allocated
for social services and the distribution. Project Peace has requested a rather large increase.
2. PERSONNEL
The draft budget contains the following personnel changes from the 1999 budget:
IMPACT
Elimination of the TAPS program citizen aids ($13,458)
Creation of a PSAP Coordinator /elimination of a sergeant in police ($22,704)
(PSAP wage/benefit $51,753 v. Sgt. at $74,457)
2nd Year of pay plan for firefighters $10,000
Election judges $18,100
Full year of police maintenance position $15,270
Additional building inspector (net of decreased part-time) $43,000
The 2000 budget also reflects increased payments to police officers for various duties and call -backs
that were included in the labor contract such as payment for canceled court appearances on short
notice, payment for detectives being on -call, etc.
The proposed additional building inspector would reflect the high level of building activity.
Brookdale could trigger additional needs that would be offset by revenues. The draft budget contains
an increase over the 1999 budget of $100,000 in additional building permit fees against the $43,000
additional cost of changing a part-time inspector to full -time status with benefits.
The TAP program has been shifted to North Memorial to call the hand full of seniors who participate
in Brooklyn Center.
Contracts covering 2000 have been signed with the 2 unions representing police officers
(patrol/detectives & sergeants). Contracts with the Teamsters (Department Heads & a few others)
and Local 49 (Public Works) have not been negotiated.
3. CAPITAL PROJECTS FUND TRANSFER
A new transfer has been added to the draft budget: Capital Projects Fund Transfer. This would be
a budgeted transfer, in addition to year end equity transfers, to the Capital Projects Fund. This would
also assist in bleacher compliance in 2000, if there is no change in the law or assistance from the
State. The worst case scenario for bleachers would be $120,000 to replace all bleachers. Ms. Spector
does not believe that we will reach that point and that we can do retrofitting on some of the
bleachers.
•
4. CENTRAL SUPPLIES
Printing and mailing costs for the City newsletter have been moved from Administration to Central
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Supplies to reflect the general nature of the communications.
5. ELECTIONS
As indicated in the Personnel section, the 2000 budget contains funds for a presidential election year.
The 1999 budget included funds only for a special election, if needed. Also, certain types of supplies
and eq are purchased on a four year cycle corresponding with the residential ear. election
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6. COMPUTERS/LOGIS
The draft budget includes increased Logis costs and continued software replacement as our internal
software becomes outdated due to operating system changes and the year 2000. General telephone
costs have been moved from MIS to Central Supplies. The substantial telephone cost remaining in
Data Processing are for 3 T -1 lines.
7. LEGAL
The draft budget reflects an increased cost of criminal prosecution proposed by Mr. Clelland.
Enclosed are materials relating to the request for proposals and the budget request from Mr. Clelland.
8. POLICE
The 2000 budget reflects the actual staffing by division in the police department. The 1999 budget
had some amounts over or understated by division: though the total was correct. I will be requesting
approval to hire above the personnel limits for sworn personnel in 1999 and 2000 on a basis that
would use the salary figures as the target, even if the number of people hired exceed the number
budgeted. This would reflect the lag time in hiring and actually having a person available to do patrol
work and the general experience of losing an officer or 2 per year to other jobs etc.
9. FIRE
The draft fire budget includes increasing the drill pay by $10,000, as the 2nd year of a 3 year planned
increase. The fire budget also includes costs to operate the new fire station. In the past, some of the
utilities had been paid for by the adjacent liquor store. Fire also includes increased charges for
equipment replacement for purposes of discussion and continued review in the budget process.
10. YEAR 2000 CELEBRATION /CIVIC EVENTS
The Year 2000 Celebration committee has proposed several City events in connection with their year
long celebration. They have also requested staff assistance. I would like to review the outline with
the Council and receive direction both for budget purposes and staffing purposes. I think that
participation would be appropriate, but it needs to be defined and budgeted.
• 11. CENTRAL GARAGE
Central Garage charges are slightly lower than in 1999 and are preliminary. Additional money for
capital transfer may be identified if central garage charges lowered further.
I�
FUTURE ISSUES/PROJECTIONS
Technology in the police cars is approaching the point where replacement of laptops will need to be
programmed. Also, the police have been using grants to purchase specialized equipment or to fund
specialized details. We will be analyzing calls for service and comparisons with other cities. The
results of those reviews may indicate a need for changes in how services are delivered such as
whether the police can respond to non - emergency medical calls. The results may also indicate a need
to increase non -sworn personnel to relieve calls by using more community service officer time.
An issue facing the organization is creating a workforce that reflects the diversity of the community.
We have been working on this, especially through minority hiring fairs and the cadet program.
The attached charts indicate the needs through 2004 for increased revenues with assumed cost
increases for operations. As we complete a cycle of building, we will need to replace capital fund
balances and increase capital spending on upkeep. Review of alternate revenue sources such as a
street light utility should be considered as a means of infusing capital for community re- investment.
SUMMARY
The draft budget reflects a serious effort on the part of the department heads to operate within the
anticipated constraints of levy limits for the 3rd budget year. Through a combination of increased
aids, increased lodging taxes, and levy, operations can continue and some progress made on
• budgeting for capital improvements transfers. The predictablibity of the City's revenue stream in the
future continues to be uncertain. (insert analysis from projections)
General Fund 08/13/99 _
Code 1996 1997 1998 1999 2000 1YR
GENERAL -- - -- - - - - -- -
City council $127,800 $126,089 $123,711 $120,603 $120,247 - 0.30%
Administration $243,065 $198,283 $200,219 $191,415 $176,797 -7.64%
• Human Resources $109,036 $166,728 $165,069 $166,239 $180,229 8.42%
City Clerk $47,508 $48,397 $69,279 $70,855 $76,024 7.30%
Elections $47,508 $48,397 $69,088 $57,166 $82,373 44.09%
Finance $182,678 $384,563 $412,411 $414,774 $417,768 0.72%
Data Processing $354,348 $241,451 $222,719 $228,006 $248,069 8.80%
Legal $199,700 $201,400 $198,400 $197,900 $216,400 9.35%
TOTAL: $1,311,643 $1,415,308 $1,460,896 $1,446,958 $1,517,907 I 4.90%1
POLICE
Patrol $2,647,340 $2,653,301 $2,709,132 $2,796,754 $2,791,776 - 0.18°/x'
Investigation $540,915 $588,580 $579,855 $544,099 $623,404 14.58%
Support Services 418 $715,851 $821,989 $840,719 $937,341 $970,636 3.55%
Police Station Maint. $57,348 $109,168 90.36%
Chief 419 $137,127 $157,295 $146,786 $131,966 $133,287 1.00%
TOTAL: $4,041,233 $4,221,165 $4,276,492 $4,467,508 $4,628,271 3.60%
FIRE
Fire 425 $651,896 $603,820 $594,271 $592,737 $644,7651 8.78%
Emergency,Prep. 426 $38,792 $51,871 $47,849 $47,184 $47,8151 1.34%
TOTAL: $690,688 $655,691 $642,120 $639,921 $692,5801 8.23%1
COMMUNITY DEV.
Inspections 430 $317,258 $229,633 $261,724 $268,174 $310,541 15.80 %'
Planning & Zoning 431 $116,180 $111,107 $110.712 $114,539 3.46%
Assessing 4 $214 $24 $ 261 , 592 $262,620 $268,498 2.24%
TOTAL: $532,105 $593,171 $634,423 $641,506 $693,578 8.12%
Conv. & Tourism 433 $228,000 $206,570 $218,500 $261,250 $308,750 18.18%
Social Sevices $78,547 $80,000 $80,104 $79,860 $96,000; 20.21 %;
BUILDINGS
. Custodial Services 440 $67,124 $49,964 $55,041 $60,329 $60,7191 0.65%
Bldg. Maint. 441 $267,064 $297,469 $371,502 $398,616 $372,970 -6.43%
Govt. Bldg ground 442 $42,952 _ $65,364 $60,902 $61,2521 0.57%
TOTAL: $334,188 $390,385 $491,907 $519,847 $494,9411 4.79%
PUBLIC WORKS
Engineering 443 $134,560 $369,546 $380,104 $429,363 $442,101 2.97%
Pub. Works Admin 444 $218,477 $194,025 $195,329 $204,434 $210,085 2.76% j
Street Maint. 445 $568,094 $919,751 $941,086 $897,028 $886,239 -1.20%
Traffic control 446 $174,948 $168,747 $174,555 $181,746 $197,274 8.54%
Snow & Ice 447 $291,938 $183,161 $191,092 $200,403 $202,385 0.99%1
Street Lighting 448 $147,301 $139,000 $134,000 $134,500 5138,500 '2.97%
Parks Maint 449 $426,560 $348,290 $302,388 $311,393 $352,749 13.28%
Park Fac. Maint 450 $221,342 $267,630 $275,881 $276,930 $270,378 -2.37%
Maint. Rec. Prog 451 $100,695 $53,026 $61,209 $64,195 $69 8.80%
Forestry 452 $109,611 $103,866 $106,829 $109,419 $121,473 11.02%
Ice & Hockey 454 $62,966 $90,777 $93,765 $102,541 $100,013 -2.47%
$2,456,492 $2,837,819 $2,856,238 $2,911,952 $2,991 2.72%1
CARS
CARS Admin $135,786 $141 3.89%
Rec. Admin 460 $400,701 $433,630 $322,080 $330 2.75%
Adult Rec 461 $459,426 $273,683 $249,490 $234,223 $224,483 -4.16%
Teen Programs 462 $24,203 $12,892 $12,966 $18,077 $15,318 - 15.26%
Youth Rec. 463 $165,190 $109,644 $109,942 $108,092 $110,198 1.95%
General Rec. 464 $114,859 $56,813 $53,924 $55,088 $56,2941 2.19% i
Community Cen. 465 $427,732 $275,162 $225,580 $244,418 $246,5661 0.88%1
Pool 466 $342,18 $332,259 $239,673 $24 9.848 $255 2.13%1
$1,533,593 $1,325,205 $1,367,612 $1,380 0.91%1
MISCELLANEOUS
• Risk Mgmt. 470 $160,725 $167,000 $157,000 $152,500 $152,7001 0.13%1
Central Supplies/ 471 $283,961 $251,200 $375,369 $362,059 $341,059 -.5.80%
Civic Events 472 $10,851 $1,500 $6,425 $6,459 $6,417 - 0.65
Reimbursement Other Funds
474 ($699,141) ($715,538) ($737,487) ($749 1.59%1
Transfers (debt)& 475 $244,281 $1,378,425 $1,384,971 $1,477,604, 6.69%
Operatiuvevenues • •
1995 1996 1997 1998 1999 2000 2001
Property Tax Levy $6,166,149 $6,055,627 $6,192,121 $6,332,314 $6,514,597 $6,702,315
Increase: -1.79% 2.25% 2.26% 2.88% 2.88%
5 yr. % 8.70%
5yr. avg. 1.74%
5yr inc. $536,166
Intergovernmental Revenue $170,000 $186,100 $221,111 $248,570 $241,398 $247,351
PERA Aid $0 $0 $0 $34,365 $34,365 $0
HACA $1,300,110 $1,272,972 $1,308,130 $1,308,130 $1,307,465 $1,379,768
LGA $1,799,076 $1,864,946 $1,922,164 $2,012,749 $2,669,744 $2,122,635
Low Income Housing Aid $56,892
Police Pension Aid $210,440 $216,000 $220,000 $245,000 $236,535 $260,931
$3,479,626 $3,540,018 $3,671,405 $3,848,814 $3,889,507 $4,067,577
Increase: 1.74% 3.71% 4.83% 1.06% 4.58%
5 yr. % 16.90%
5yr. avg. 3.38%
5yr. inc. $587,951
Operating 08/13/99 08/13/99 • 02/08/99
1997 1998 1999 2000 2001 2002 2003 2004
Total Reve nue Increase 2.61% 2.55% 4.26% 2.76% 2.68% 2.69% 2.70%
Expenditure Incre 2.61% 2.55% 4.27% 2 .67% 2.83% 2.75 2.76%
Before Capital Transfers:
Revenues $11,892,466 $12,203,338 $12,514,142 $13,046,623 $13,407,126 $13,766,800 $14,137,018 $14,518,100
_Expenditures $11,892_,466 $12,203,33 $12,514,142 $13,048,222 $13,397,113 $13,776,326 $1__4,155,818 $14,546,372
(no changes) $0 ($1,599) $10,012 ($9,526) ($18,801) ($28,273)
Note: debt service for police /fire bonds is not included as it will be offset by levy increase for debt.
it
General Fund Revenues 08 /10 /99 08/14/98
1997 1998 1999 2000 2001 2002 2003 2004
& w'jjgjAeL4A Property Tax Levy $6,192,121 $6,332,314 $6,514,597 $6,702,315 $6,903,384 $7,127,744 $7,359,396 $7,598,577
Est. Uncollectible ($185,764) ($189,969) ($195,438) ($201,069) ($207,102) ($213,832) ($220,782) ($227,957)
Misc. Taxes $437,000 $461,000 $551,000 $650,000 $669,500 $689,585 $710,273 $731,581
Licenses & Permits $300,160 $364,585 $414,270 $512,050 $527,412 $543,234 $559,531 $576,317
Intergovernmental Revenue $221,111 $248,570 $241,398 $247,351 $254,772 $262,415 $270,287 $278,396
PERA Aid $0 $34,365 $34,365 $0 $0 $0 $0 $0
HACA $1,308,130 $1,308,130 $1,307,465 $1,379,768 $1,407,363 $1,421,437 $1,435,651 $1,450,008
LGA $1,922,164 $2,012,749 $2,069,744 $2,122,635 $2,179,946 $2,234,445 $2,290,306 $2,347,564
Low Income Housing Aid $56,892 $56,892 $56,892 $56,892 $56,892
Police Pension Aid $220,000 $245;000 $236,535 $260,931 $266,150 $268,811 $271,499 $274,214
Charges for Services $21,020 $21,900 $23,000 $23,600 $24,308 $25,037 $25,788 $26,562
Public Safety Charges $19,900 $23,700 $23,050 $31,000 $31,310 $31,623 $31,939 $32,259
Recreation Fees $450,824 $425,794 $428,056 $381,750 $ 393,203 $404,999 $417,149 $429,663
Communit y Center Fees $411,800 $411,200 $388,100 $343,400 $350,268 $357,273 $364,419 $371,707
Court Fines $192,000 $192,000 $186,000 $200,000 $204,000 $208,080 $212,242 $216,486
Misc. Revenues $12,000 $12,000 $12,000 $12,000 $12,000 $12,000 $12,000 $12,000
Interest Earnings $270,000 $300,000 $280,000 $324,000 $333,720 $337,057 $340,428 $343,832
Liquor Transfer $100,000
$11,892,466 $12,203,338 $12,514,142 $13,046,623 $13,407,126 $13,766,800 $14,137,018 $14,518,100
% Increase 2.61% 2.55% 4.26% 2.76% 2.68% 2.69% 2.70%
Parameters 1999 2000 2001 2002 2003 2004
Property Tax Levy 2.88% 2.88% 3.00% 3.25% 3.25% 3.25%
Est. Uncollectible 2.88% 2.88% 3.00% 3.00% 3.00% 3.00%
Misc. Taxes 19.52% 17.97% 3.00% 3.00% 3.00% 3.00%
Licenses & Permits 13.63% 23.60% 3.00% 3.00% 3.00% 3.00%
Intergovernmental Revenue perf. aid elim -2.89% 2.47% 3.00% 3.00% 3.00% 3.00%
PERA Aid 0.00% -100.00% 0.00% 0.00% 0.00% 0.00%
HACA -0.05% 5.53% 2.00% 1.00% 1.00% 1.00%
LGA 2.83% 2.56% 2.70% 2.50% 2.50% 2.50%
Low Income Housing Aid 1st year
Police Pension Aid -3.46% 10.31% 2.00% 1.00% 1.00% 1.00%
Charges for Services 5.02% 2.61% 3.00% 3.00% 3.00% 3.00%
Public Safety Charges -2.74% 34.49% 1.00% 1.00% 1.00% 1.00%
Recreation Fees 0.53% -10.82% 3.00% 3.00% 3.00% 3.00%
Community Center Fees -5.62% -11.52% 2.00% 2.00% 2.00% 2.00%
Court Fines -3.13% 7.53% 2.00% 2.00% 2.00% 2.00%
Misc. Revenues 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%
Interest Earnings -6.67% 15.71% 3.00% 1.00% 1.00% 1.00%
EXPENDI� BY OBJECT 0 08/11/99 08/11/99 •
1998 1999 2000 2001 2002 2003 2004
Salaries & Wages $6,576,342 $6,773,751 $7,052,662 $7,264,242 $7,482,169 $7,706,634 $7,937,833
Fringe Benefits $1,561,620 $1,655,561 $1,696,555 $1,764,417 $1,817,350 $1,871,870 $1,928,026
Supplies $530,818 $526,938 $552,706 $566,524 $583,519 $601,025 $619,056
Purchased Services $450,449 $447,812 $451,337 $460,364 $469,571 $478,962 $488,542
Communications $225,055 $226,402 $264,779 $272,722 $280,904 $287,927 $295,125
Repair Rental & Maint. $391,134 $416,077 $453,259 $466,857 $480,862 $495,288 $510,147
Other Contractual Serv. $758,422 $785,723 $848,571 $865,542 $882,853 $900,510 $918,521
Central Garage Rentals $940,704 $912,654 $890,036 $907,837 $935,072 $953,773 $972,849
Insurance $127,000 $126,500 $126,350 $128,877 $131,455 $134,084 $136,765
Utilities $479,450 $508,250 $518,190 $533,736 $549,748 $566,240 $583,227
Capital Outlays $310,555 $313,700. $307,162 $322,520 $338,646 $352,192 $366,280
NSP Debt service $16,660
Transfer to Other Funds $1,378,425 $1,384,971 $1,477,604 $1,477,604 $1,477,604 $1,477,604 $1,477,604
Administrative Service ($315,538) ($315,487) ($317,233) ($326,750) ($336,552) ($343,284) ($350,149)
Reimb. from other Funds ($400,000) ($422,000) ($432,000) ($444,960) ($458,309) ($472,058) ($486,220)
Cost of Sales $37,000 $33,000 $33,500 $34,170 $35,195 $35,899 $36,617
C_o_ $136,130 $131,064 $91,491 $94,236 $97,063 $99,975 $102,974
$13,187,566 $13,504,916 $14,031,629 $14,387,937 $14,767,150 $15,146,642 $15,537,196
% Over Previous Year 2.41% 3.90% 2.54% 2.64% 2.57% 2.58%
Adjust for Debt Service ($984,228) ($990,774) ($983,407) ($990,824) ($990,824) ($990,824) ($990,824)
Adjusted Total: $12,203,338 $12,514,142 $13,048,222 $13,397,113 $13,776,326 $14,155,818 $14,546,372
% Over Previous Year 2.55% 4.27% 2.67% 2.83% 2.75% 2.76%
j 1998 1999 2000 2001 2002 2003 ! 2003
Parameters
Salaries & Wages 3.00% 4.12% 3.00% 3.00% 3.00% 3.00%
Fringe Benefits 6.02% 2.48% 4.00% 3.00% 3.00% 3.00%
Supplies -0.73% 4.89% 2.50% 3.00% 3.00% 3.00%
Purchased Services -0.59% 0.79% 2.00% 2.00% 2.00% 2.00%
Communications 0.60% 16.95% 3.00% 3.00% 2.50% 2.50%
Repair Rental & Maint. 6.38% 8.94% 3.00% 3.00% 3.00% 3.00%
Other Contractual Serv. 3.60% 8.00% 2.00% 2.00% 2.00% 2.00%
Central Garage Rentals -2.98% -2.48% 2.00% 3,00% .2.00% 2.00 %
Insurance -0.39% -0.12% 2.00% 2.00% 2.00% 2.00%
Utilities 6.01% 1.96% 3.00% 3.00% 3.00% 3.00%
Capital Outlays 1.01% -2.08% 5.00% 5.00% 4.00% 4.00%
Transfer to Other Funds 0.47% 6.69% 4.00% 3.50% 3.00% 3.00%
Administrative Service -0.02% 0.55% 3.00% 3.00% 2.00% 2.00%
Reimb. from other Funds 5.50% 2.37% 3.00% 3.00% 3.00% 3.00%
Cost of Sales - 10.81% 1.52% 2.00% 3.00% 2.00% 2.00%
Contingency -3.72% -30.19% 3.00% 3.00% 3.00% 3.00%
f • YEAR 2000 CELEBRATION AGENDA S ITEMS.REQUIRING CITY SUPPORT
MONTH DAY ACTMTY ADM. Rtd. P.WKS POLICE FIRE HERITAGE FUNDING FOREGONE REV..
1 January Ice Sculpture X X X
2
3 Snow Sculpture X X I X
4
5 Sleigh Rides X X X
6
7 Special Activities X
8 I '
9 Souvenirs /Memorabilia X
10
11 February 11 9th Birthday Party X X X X I Insurance X
12 - Reception I i
13 -Dance
14 - Fireworks
15 �
16 'Winter Games X X �
17
98 !ce Skating X X I
19
20 March Annual' Heritage Festival X
21
22 April Annual' Prayer Breakfast X
23
24 Spring Games X x X
25
26 School Events X _
27 --
28 May (Community Softball X x x
29 -
CITY2000.wdb;7 /16/99;tk
1 II
• YEAR 2000 CELEBRATION AGENDA - j*NG ITEMS REQUIRING CITY SUPPORT •
I MONTH DAY ACTIVITY (ADM. REC. P.WKS POLICEIFIREIHERITAGEJ FUNDING FOREGONE REV..
30 June Annual' Dudley Classic X I
31
32 th Lighting Contest I X I I I I I I
33 I I I I I I I I I
I 34 I 1 rAnnual' Earle Brown Days I X I ► I I I I I
I 36 I 1, 1, 1 I I I I I I I
I 36 I (Community Reunion I X I I I I I I I
37 I 1 1 I I I I I I I I
39 July 9 (Open Bi -Cen. Time Capsule I X I X I I I I X I
1 I I I I I I
40 I (Heritage Center Open House I X I I I I I X X I X
41 I 1 1 1 I I I I 1 I
42 I 1 14th Lighting Contest I X I I I I I I I
43 I 1 1 I I I I I I I I
44 I 1 rAnnual' Sidewalk Sale I X I I I I I I I
I 45 I 1 I I I I I I I I
I 46 I 1 LAnnual" B.C. Legion Baseball I I I
I 47 oumey (25th Anniv. in 2000) I X I I
I 48 I I I I I 1
I 49 August I Summer Frolics I X I X I X I I I I I
50 I
51 I i (Public Safety Dept Open House I X I I I X I X I I X 1
52 I I 1 1 I I I I I I
53 I 1 rAnnual' National Night Out I X
54 I 1 I I I I I I I I
55 Sep. Community Reunion X
56 I I
57 School Events I X I I I I I I
I 58
59 Free Swim Day I X I X I I I I I X I X
60 I I I I I I I I
CITY2000.wdb;7 /16/99;tk 2
YEAR 2000 CELEBRATION AGENDA - WG ITEMS REQUIRING CITY SUPPORT
MONTH DAY ACTIVITY ADM.( REC. P.WKS P FUNDING FOREGONE REV.
I 61 Oct. Annual' Halloween Party I X
I 62 I I I
63 Community Reunion X I I I I I I
I 64
65 Hayrides I X I I I I I X I Insurance I
66
67 Hist. Soc. Memb. Mtq /Bk Promo I X I I I I I I I
68
69 Install New Time Capsule X X ' X
I 71 Nov. Fall Frolics X X X I I I I X I
I 72 ) I I I I I I
73 thanksgiving Ecumenical Serv. X I I I I I I I
I 74 I I I I I I I
I 75 Dec. Annual' Holly Sunday X I I I I I I I
I 76 I I I I I I I I
77 31 New Years Eve Ball I X I I X I
78 I
79 I I
80 I I I I
81 ( *) ADM. this includes City Staff support equivalent to what Sue LaCrosse provides for I
82 the Earle Brown Days Festival, plus the Recreation Dept. Staff Time required to handle
83 inquiries regarding Year 2000 Celebration Events.) I I I I
CITY2000.wdb;7 /16/99;tk 3
• • 0
'ITY OF BROOKLYN CENTER 08/12/99 A D H 0 C R E P O R T Page 1
'HU, AUG 12, 1999, 12:47 PM - -req: CHARLIE -- -leg: GL -- - -loc: BC- FINCE - -job: 64618 #S8783 ---- prog: TF500 a1.62 > -- report id: RXREPORT
*
A D H O C R E P O R T W R I T E R
*
Requester's Name: CHARLIE HANSEN
Requester's Location: BC -FINCE
Current Date: THU, AUG 12, 1999, 12:47 PM
Name of Report File: RXREVBGT.RDF.BCFS
Report Title: CITY OF BROOKLYN CENTER
*
*********************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
SELECT FUND 001 -012
*********************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
• CITY OF BROO, OCENTER
REVENUE BUDGET WORKSHEET BY FUND
2000 BUDGET
1998 1999 1999 2000
1997 1998 AS OF ADOPTED AS OF REQUESTED
, bject Code & Description ACTUAL ACTUAL 07/31/98 BUDGET 07/31/99 BUDGET
'UND GENERAL 001
3009 Gross Property Tax Levy 0 0 0 7,563,304 0 7,744,568
3010 Est Uncollectible Tax Levy 0 0 0 - 253,371 0 - 258,316
3011 Net Current Ad Valorem Taxes 5,865,755 7,303,973 3,714,468 0 3,742,180 0
3012 Delinquent Ad Valorem Taxes - 54,558 -6,010 -964 0 6,378 0
3013 Penalties & Interest on Taxes -8,283 - 10,524 -2,893 0 -3,460 0
3017 Rents -Tax Revenue 100 0 0 0 0 0
)roperty Taxes TOTAL 5,803,014 7,287,439 3,710,611 7,309,933 3,745,097 7,486,252
3021 Lodging Tax 523,745 660,613 298,998 550,000 378,725 650,000
3081 Special Assessments 1,008 1,623 0 1,000 0 0
3083 Penalties on Spec Assessments 2 14 1 0 0 0
3084 Interest on Special Assessment 121 53 48 0 0 0
[iscellaneous Taxes TOTAL 524,875 662,304 299,046 551,000 378,725 650,000
3111 Liquor Licenses 132,258 98,375 50 132,000 5,200 120,000
3112 Beer Licenses 5,910 4,688 75 6,000 75 6,000
3113 Garbage Hauling Licenses 2,180 3,060 2,770 3,225 2,700 3,060
3114 Taxi Cab Licenses 475 625 550 2,700 75 750
3115 Mechanical Licenses 4,395 5,102 4,179 4,500 3,625 4,500
3116 Pawn Shop Licenses 8,000 12,100 0 8,000 750 8,000
3119 Service Station Licenses 2,356 2,770 460 2,995 843 3,190
3120 Motor Vehicle Dealer Licenses 1,013 1,400 1,400 1,575 1,575 1,750
CITY OF BROOKLYN CENTER
REVENUE BUDGET WORKSHEET BY FUND Page 2
2000 BUDGET
1998 1999 1999 2000
1997 1998 AS OF ADOPTED AS OF REQUESTED
Dbject Code & Description ACTUAL ACTUAL 07/31/98 BUDGET 07/31/99 BUDGET
3121 Bowling Alley Licenses 348 1,970 1,050 700 0 700
3124 Miscellaneous Business License 14,074 2,878 1,238 2,000 675 2,700
3126 Cigarette Licenses 2,017 3,417 650 3,900 375 3,900
3128 Sign Permits 2,453 3,153 1,955 2,500 1,285 2,500
3129 Rental Dwelling Licenses 7,430 38,209 26,624 28,215 9,761 30,000
3132 Amusement Licenses 6,550 7,495 7,275 8,960 7,432 0
3150 Animal Control Revenue 8,872 5,909 3,433 8,000 3,517 8,000
3151 Building Permits 211,042 280,851 157,047 150,000 308,103 240,000
3152 Mechanical Permits 51,601 46,563 22,607 30,000 23,267 50,000
3153 Sewer & Water Permits 986 995 435 1,000 1,135 1,000
3154 Plumbing Permits 23,273 29,508 20,546 18,000 14,391 26,000
Licenses, and Permits TOTAL 485,231 549,067 252,344 414,270 384,784 512,050
3210 Federal Grants 68,181 0 0 0 0 0
3212 Federal Grants Civil Defense 5,000 5,208 0 5,000 5,351 5,000
3240 State Grants 20,079 8,421 8,421 0 0 0
3242 State Grant Drug Policy 710 0 0 0 0 0
3245 State Grant-911 Phone Service 12,724 15,606 6,326 12,750 6,988 16,000
3247 State Grant Police Training 13,675 13,293 0 13,700 0 13,700
3250 Local Government Aid 1,922,164 2,012,749 1,006,375 2,069,744 0 2,122,635
3251 Municipal St Aid for Streets 90,001 90,001 90,001 90,000 45,000 90,000
3252 Police Pension Aid 236,535 260,931 0 236,535 0 260,931
• CITY OF BROG. •
REVENUE BUDGET WORKSHEET BY FUND Page 3
2000 BUDGET
1998 1999 1999 2000
1997 1998 AS OF ADOPTED AS OF REQUESTED
bject Code & Description ACTUAL ACTUAL 07/31/98 BUDGET 07/31/99 BUDGET
3253 Pera Aid 17,183 34,365 17,183 34,365 0 34,365
3254 Fire Insurance Rebate 84,619 87,036 0 84,619 0 87,036
3255 Homestead Credit Aid 1,308,130 1,308,965 653,562 1,307,465 0 1,379,768
3256 Local Performance Aid 32,093 37,778 18,889 34,529 0 0
3257 Low Income Housing Aid 0 0 0 0 0 56,892
3273 School Crime Levy Revenue 807 1,040 421 800 619 1,250
ntergovernmental Revenue TOTAL 3,811,899 3,875,392 1,801,177 3,889,507 57,958 4,067,577
3310 Planning Commission Applicatn 3,800 10,100 5,800 5,000 2,400 5,000
3311 Zoning Changes & Spec Use Prmt, 4,475 2,129 1,179 3,000 1,525 3,000
3312 Housing Maint Reinspection Fee 0 20 10 0 0 0
3317 Metro Section 8 Inspections 8,592 11,736 4,344 8,500 3,912 9,000
3321 Sale of Maps & Documents 798 1,078 676 800 649 1,000
3323 Sale of Plans & Specs 3,211 3,371 3,189 3,000 2,562 3,000
3324 Filing Fees 0 75 30 0 0 75
3329 Right-of-Way Permit Fee 0 0 0 0 75 0
3330 Weed Cutting Charges 680 610 945 700 945 700
3331 Abatement Fees 405 495 360 400 315 400
3332 Assessment Searches 330 390 285 300 45 125
3334 Research Charges 0 225 0 0 0 0
3335 Final Plat & Vacation Fees 500 900 400 500 125 Soo
3339 Tree Contractor Registration 875 675 650 800 825 800
CITY OF BROOKLYN CENTER
REVENUE BUDGET WORKSHEET BY FUND Page 4
2000 BUDGET
1998 1999 1999 2000
1997 1998 AS OF ADOPTED AS OF REQUESTED
abject Code & Description ACTUAL ACTUAL 07/31/98 BUDGET 07/31/99 -BUDGET
'harges for Services TOTAL 23,666 31,804 17,868 23,000 13,378 23,600
3341 Fire Alarm Fees 1,800 1,500 0 150 300 0
3342 Burglar Alarm Fees 14,800 22,675 2,850 15,000 4,200 23,000
3344 Tow Revenue 771 600 161 1,000 181 1,000
3345 Police Service Revenue 1,269 1,195 672 1,000 987 1,000
3346 Police Report Revenue 4,145 3,687 2,164 3,500 1,735 3,500
3347 License Investigations 1,835 2,323 103 1,400 1,750 2,000
3348 Private Security Contracts 948 0 0 1,000 0 500
?ublic Safety Charges TOTAL 25,568 31,980 5,951 23,050 9,153 31,000
3361 Adult Recreation Programs 273,590 281,906 166,043 310,156 155,537 281,150
3362 Teen Recreation Programs 15,448 8,389 7,496 16,000 3,504 10,700
3363 Childrens Recreation Programs 77,991 79,169 52,516 91,300 53,951 81,300
3364 General Recreation Programs 6,077 1,981 6,854 10,600 4,764 8,600
tecreation, Fees TOTAL 373,106 371,445 232,909 428,056 217,756 381,750
3371 Memberships - Family 9,894 9,459 6,970 11,000 10,254 12,000
3372 Memberships- Individual 18,484 18,451 12,060 21,000 10,613 18,000
3373 Memberships-Family Water Slide 1,787 1,564 920 2,000 11 0
3374 Memberships Ind Water Slide 1,266 109 81 1,500 154 0
3375 General Admissions Individual 124,460 109,270 73,686 145,000 65,207 110,000
3376 General Admissions Groups 11,331 20,453 11,220 18,000 17,838 23,000
s s .r
• CITY OF BROG. CENTER 0
REVENUE BUDGET WORKSHEET BY FUND Page 5
2000 BUDGET
1998 1999 1999 2000
1997 1998 AS OF ADOPTED AS OF REQUESTED
bject Code & Description ACTUAL ACTUAL 07/31/98 BUDGET 07/31/99 BUDGET
3379 Swim Lessons 81,389 88,276 61,281, 84,000 62,419 84,000
3380 Swim Club 0 0 0 8,000 2,000 6,000
3381 Locker Rental 6,569 6,400 4,315 8,000 3,206 6,500
3382 Baby Sitting 1,016 840 582 1,100 314 900
3383 Concessions 41,675 42,732 28,388 47,500 24,385 42,500
3384 Special Events 13,576 14,456 3,202 14,500 2,714 14,000
3385 Game Room 4,780 5,061 2,967 6,000 2,558 5,000
3387 Merchandise for Resale 7,617 7,149 4,561 8,500 4,114 7,500
3389 Constitution Hall Rental 11,403 12,116 7,414 12,000 11,716 14,000
3390 Gift Certificate 54 50 5 0 0 0
ommunity Center Fees TOTAL 335,300 336,385 217,651 388,100 217,503 343,400
3450 Court Fines 183,270 193,688 96,536 186,000 108,817 200,000
ourt Fines TOTAL 183,270 193,688 96,536 186,000 108,817 200,000
3461 Other Revenue 10,974 7,362 3,327 12,000 376 12,000
3462 Refunds & Reimbursements 86,717 0 0 0 1,213 0
3467 Sale of Property 1,140 1,122 0 0 0 0
3468 Contributions & Donations 3,500 2,250 2,250 0 2,050 0
3471 Cash Over and (Short) 787 519 242 0 623 0
3472 Check Processing Fee 275 20 0 0 20 0
3478 Unclaimed Evidence 841 1,102 580 0 0 0
CITY OF BROOKLYN CENTER
REVENUE BUDGET WORKSHEET BY FUND Page 6
2000 BUDGET
1998 1999 1999 2000
1997 1998 AS OF ADOPTED AS OF REQUESTED
Object Code & Description ACTUAL ACTUAL 07/31/98 BUDGET 07/31/99 BUDGET
Miscellaneous Revenues TOTAL 104,234 12,375 6,399 12,000 4,282 12,000
3800 Interest Earnings 354,597 377,825 0 280,000 0 324,000
3808 Unrealized Gain or Loss on Inv 0 35,118 0 0 0 0
Investment Earnings TOTAL 354,597 412,944 0 280,000 0 324,000
3951 Transfer of Liquor Earnings 100,000 0 0 0 0 0
Transfers from other Funds TOTAL 100,000 0 0 0 0 0
GENERAL TOTAL 12,124,762 13,764,824 6,640,492 13,504,916 5,137,452 14,031,629
.ITY OF BROOKLYN CENTER 08/12/99 A D H O C R E P O R T Page 1
'HU, AUG 12, 1999, 1:03 PM - -req: CHARLIE -- -leg: GL -- - -loc: BC- FINCE - -job: 64619 #58783 ---- prog: TF500 <1.62 > -- report id: RXREPORT
*
A D H O C R E P O R T W R I T E R
Requester's Name: CHARLIE HANSEN
Requester's Location: BC -FINCE
Current Date: THU, AUG 12, 1999, 1:03 PM
' Name of Report File: RXBGFDRC.RDF.BCFS
r Report Title: MANAGER RECOMMENDED BUDGET WORKSHEET BY FUND
r *
'ELECT FUND : 001 -012
I
i
• MANAGER RECOMMENDED BU_ 0WORKSHEET BY FUND •
2000 BUDGET Page 1
1999 2000 2000
1997 1998 ADOPTED AS OF DEPT MANAGER
)bject Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
'UND GENERAL 001
4100 Wages Regular Employees 4,322,032 4,433,405 5,697,417 2,641,025 5,950,004 5,950,004
4112 Overtime Regular Employee 226,604 237,293 129,541 119,338 133,294 130,544
4113 Compensatory Pay - Police 38,814 25,839 0 7,531 0 0
4117 Holiday Premium Overtime 31,055 66,319 84,077 28,438 85,260 85,260
4130 Wages Part-time Employees 830,663 856,589 861,516 496,641 888,140 885,854
4131 Overtime of Part-time Emp 5,769 7,353 1,200 1,596 1,000 1,000
4133 Vacation Pay 342,649 353,616 0 192,764 0 0
4134 Holiday Pay 233,471 246,682 0 118,150 0 0
4135 Sick Leave Pay 172,421 193,418 0 111,708 0 0
4136 Jury Duty Pay 292 1,994 0 0 0 0
4197 Temporary Services 0 1,932 0 0 0 0
'alaries and wages TOTAL 6,203,769 6,424,440 6,773,751 3,717,191 7,057,698 7,052,662
4140 PERA Defined Contribution 901 988 1,058 799 1,417 1,417
4141 PERA Basic Plan 4,293 1,646 4,523 695 4,640 4,640
4142 PERA Coordinated Plan 143,211 178,384 199,146 99,943 209,902 209,779
4143 PERA Police & Fire Plan 266,402 265,201 276,616 157,591 229,015 229,015
4146 FICA 301,255 320,386 344,630 186,950 363,225 362,840
4149 Fire Pension Contribution 123,070 107,215 111,705 0 115,056 115,056
4150 Employee Benefits 379,876 486,047 576,882 308,942 629,775 62
4151 Health Insurance 62,603 3,264 0 3,674 0 0
4152 Life Insurance 1,881 742 600 518 660 660
MANAGER RECOMMENDED BUDGET WORKSHEET BY FUND
2000 BUDGET Page 2
1999 2000 2000
1997 1998 ADOPTED AS OF DEPT MANAGER
Object Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
4153 Dental Insurance 4,067 281 0 337 0 0
4154 Workers Comp Insurance 119,442 123,315 136,134 66,595 138,443 138,433
4156 Unemployment Compensation 2,175 587 0 520 0 0
4158 Disability Insurance 4,500 3,734 4,267 2,346 4,940 4,940
Fringe Benefits TOTAL 1,413,676 1,491,789 1,655,561 828,910 1,697,073 1,696,555
4210 Office Supplies 29,949 31,369 31,200 16,841 30,600 30,600
4212 Printed Forms 12,382 11,249 15,600 9,112 15,950 15,950
4217 Paper Supplies 7,881 7,181 8,900 5,023 11,200 11,200
4220 Operating Supplies 134,280 131,297 125,065 74,842 137,373 136,873
4222 Lubricants & Additives 389 0 0 0 0 0
4223 Cleaning Supplies 13,614 16,197 14,500 9,657 18,500 18,500
4224 Clothing & Personal Equip 47,574 59,717 55,618 23,545 57,183 57,183
4225 Shop Supplies 5 495 0 0 0 0
4226 Chemical Products 11,609 16,689 11,800 9,443 15,000 15,000
4227 Safety Supplies 6,548 8,547 8,700 5,028 8,850 8,850
4230 Repair & Maint Supplies 27,106 21,136 24,500 14,107 30,500 30,500
4231 Equipment Parts 52 0 0 0 0 0
4233 Building Repair Supplies 22,899 17,562 24,500 4,265 21,000 21,000
4234 Street Maint Materials 93,057 70,862 109,000 52,888 105,000 105,000
4235 Landscaping Materials 21,349 22,055 25,500 16,481 26,000 26,000
4236 Signs & Striping Material 42,737 38,715 42,000 36,932 45,500 45,500
4240 Small Tools 4,616 3,460 2,750 1,340 3,250 3,250
MANAGER RECOMMENDED BU. 4 0WORKSHEET BY FUND
2000 BUDGET Page 3
1999 2000 2000
1997 1998 ADOPTED AS OF DEPT MANAGER
bject Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
4243 Utility System Supplies 773 0 0 0 0 0
4244 Athletic Field supplies 7,497 4,513 6,000 1,931 6,000 6,000
4246 Trailway Repair Supplies 0 10,018 10,000 0 10,000 10,000
4247 Park Courts Repair Supply 87 1,570 4,000 300 4,000 4,000
4250 DARE Supplies 5,900 5,894 3,000 1,438 4,500 4,500
4271 Minor Equipment 4,330 3,456 4,305 1,125 2,800 2,800
upplies TOTAL 494,635 481,982 526,938 284,297 553,206 552,706
4308 Charter Commission 725 215 1,500 75 1,500 1,500
4310 Professional Services 148,449 128,383 136,067 90,693 131,112 131,112
4311 Benefits Administration 10,517 1,280 3,200 1,070 3,200 2,200
4312 Legal Services 164,594 188,756 197,900 113,779 216,400 216i400
4313 Audit & Financial Service 18,620 19,250 20,160 17,500 18,200 18,200
4314 Medical Services 9,696 10,134 12,725 3,714 12,725 11,925
4315 Instructors 60 200 300 0 300 300
4318 Casual Labor 72,525 65,007 75,960 54,886 69,700 69,700
, urchased Services TOTAL 425,186 413,224 447,812 281,717 453,137 451,337
4321 Postage 43,739 43,385 58,500 26,061 58,650 58,650
4322 Telephone Services 74,284 100,828 89,487 52,135 117,659 117,659
4323 Radio Communications 4,567 3,404 4,630 1,755 4,630 4,630
4324 Delivery Service 241 763 150 1,269 225 225
4325 Teleprocessing Services 0 0 0 0 1,500 1,500
MANAGER RECOMMENDED BUDGET WORKSHEET BY FUND
2000 BUDGET Page 4
1999 2000 2000
1997 1998 ADOPTED AS OF DEPT MANAGER
Object Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
4326 Contract Cleaning /Exterminatin 0 0 0 1,175 0 0
4330 Transportation 4,368 6,593 10,585 2,726 8,720 8,720
4334 Use of Personal Auto 5,687 6,287 7,730 4,342 8,425 8,425
4340 Advertising 7,397 7,549 10,000 2,825 8,700 8,700
4341 Employment Advertising 12,851 8,946 6,500 7,067 11,600 11,600
4350 Printing 28,845 34,729 30,100 16,343 33,100 33,100
4351 Legal Notice Publication 11,866 11,000 8,720 3,802 11,570 11,570
Communications TOTAL 193,847 223,482 226,402 119,501 264,779 264,779
4380 Repair & Maint Contract 6,900 0 0 68 0 0
4382 Equipment Repair & Maint 118,861 131,504 149,000 58,383 157,970 157,970
4383 Buildings Repairs 217 0 0 0 0 0
4384 Street & Alley Repair 68,010 0 0 0 0 0
4385 Landscaping Services 570 1,140 1,200 570 5,700 5,700
4386 Communication Systems 13,214 15,703 16,314 8,222 17,314 17,314
4387 Traffic Signals Maint 2,200 7,906 2,000 5,404 3,500 3,500
4388 Electrical Repairs 6,156 4,689 6,500 3,280 7,500 7,500
4389 Maintenance Contracts 5,718 1,439 1,470 1,825 2,220 2,220
4391 Dewatering Services 0 0 0 7 0 0
4392 Building Rentals 249 400 300 0 800 800
4393 Equipment Rentals 5,943 5,658 9,025 2,938 9,500 9,500
4396 Software Maintenance 995 1,065 5,000 4,238 5,500 5,500
4397 Logis Charges 205,223 213,653 225,268 117,442 243,255 243,255
i i •
• MANAGER RECOMMENDED BL 0WORKSHEET BY FUND
2000 BUDGET Page 5
1999 2000 2000
1997 1998 ADOPTED AS OF DEPT MANAGER
)bject Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
repair Rental & Maint TOTAL 434,255 383,157 416,077 202,377 453,259 453,259
4400 other Contractual Service 165,370 129,443 156,910 103,189 183,276 168,500
4401 Credit Card Fees 0 0 0 936 1,300 1,300
4402 Uncollectible Checks -40 0 0 0 0 0
4404 Collection Fees 52 -31 .0 190 200 200
4406 Special Events 1,961 14,616 17,000 13,237 17,000 17,000
4411 Conferences and 92,893 91,429 112,925 62,448 126,381 115,080
4412 Meeting Expenses 393 1,159 Soo 202 500 500
4413 Dues & Subscriptions 49,700 53,408 56,068 37,891 56,517 56,017
4414 Licenses, Taxes, & Fees 249,860 314,215 261,300 180,381 309,150 309,150
4415 Claims Payment 5,592 22,623 10,000 1,485 10,000 10,000
4416 Prizes/Expense Reimb 6,650 6,650 7,000 0 7,000 7,000
4417 Books/Reference Materials 8,152 7,859 9,720 2,757 9,524 9,524
4420 Human Rights Commission 300 0 300 0 300 300
4421 Janitorial Service 15,123 11,574 3,500 0 3,500 3,500
4424 Towing Charges 395 614 500 265 500 500
4425 Board of Prisoners 148,568 157,047 140,000 54,083 140,000 140,000
4427 Tree Removal Contract 8,010 10,730 10,000 64 10,000 10,000
4430 Recreation Contr Service 0 1,500 0 0 0 0
)ther Contractual Sery TOTAL 752,978 822,835 785,723 457,128 875,148 848,571
4440 Fuel Charges 63,509 64,226 75,683 38,863 78,483 78,483
MANAGER RECOMMENDED BUDGET WORKSHEET BY FUND
2000 BUDGET Page 6
1999 2000 2000
1997 1998 ADOPTED AS OF DEPT MANAGER
Object Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
_--- ��--- xxxxaaaxxxxaaasssassassxaxxass = aaaaaassssxxx xxaasssxxxxxaa ssaxxaaaaassss saxxaaaaaasa asasxsxxxxxxx xxxxxxxxxasaa
4441 Fixed Charges 413,097 457,180 444,335 213,163 458,781 458,781
4442 Repair & Maint Charges 226,984 315,129 344,161 204,156 352,772 352,772
4443 Multi -use Hourly Charges 224,459 0 0 0 0 0
4444 Replacement Charges 24,942 0 48,475 6,513 0 0
Central Garage Rentals TOTAL 952,992 836,535 912,654 462,695 890,036 890,036
4461 Gen Liability Insurance 73,180 80,573 100,000 101,382 100,000 100,000
4462 Property Insurance 11,274 11,625 17,000 16,177 17,000 17,000
4463 Machinery Breakdown Ins 2,204 2,434 3,200 2,978 3,200 3,200
4464 Equipment Floater Ins 303 0 0 0 0 0
4465 Automotive Insurance 150 0 0 0 0 0
4466 Bonds Insurance 1,768 2,358 3,000 2,946 3,000 3,000
4467 Money & Credit Insurance 1,166 1,792 2,300 1,778 2,000 2,000
4469 Liquor Liability Ins 900 676 1,000 1,113 1,150 1,150
Insurance TOTAL 90,945 99,458 126,500 126,374 126,350 126,350
4481 Electric Service 310,753 315,416 313,640 176,725 316,560 316,560
4482 Gas Service 95,265 75,893 99,150 56,683 100,500 100,500
4483 Heating Oil 3,231 2,642 5,700 2,613 5,500 5,500
4484 Water Service 7,797 9,463 8,735 3,053 12,235 12,235
4485 Sanitary Sewer Service 9,291 9,799 11,775 4,581 13,175 13,175
4486 Hazardous Waste Disposal 196 1,343 200 117 400 400
4487 Solid Waste Disposal 42,123 40,579 46,300 19,878 43,780 43,780
• MANAGER RECOMMENDED BL. 0WORKSHEET BY FUND •
2000 . BUDGET Page 7
1999 2000 2000
1997 1998 ADOPTED AS OF DEPT MANAGER
)bject Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
4488 Storm Water Drainage 21,347 23,628 22,750 12,470 26,040 26,040
Jtilities TOTAL 490,003 478,763 508,250 276,120 518,190 518,190
4520 Buildings 2,589 0 0 0 8,500 8,500
4530 Other Improvements 0 1,980 17,900 8,595 4,700 4,700
4531 Special Assessments 17,080 17,000 14,000 14,000 7,900 7,900
4548 Computer Equipment 95,725 72,265 92,950 80,712 93,800 80,600
4550 Furniture & Fixtures 0 129 0 0 0 0
4551 Office Furniture & Equip 23,858 8,952 20,300 17,761 21,462 18,462
4552 Other Equipment 84,368 75,756 59,850 52,189 63,900 63,000
4553 Mobile Equipment 15,947 17,934 18,700 8,282 34,000 34,000
4560 Construction Contracts 0 89,507 90,000 0 90,000 90,000
'apital Outlays TOTAL
239,567 283,522 313,700 181,538 324,262 307,162
4611 Interest 0 0 0 2,390 0 0
4615 NSP Loan Debt Service 0 2,776 0 8,328 16,660 16,660
)ebt Service TOTAL 0 2,776 0 10,718 16,660 16,660
4725 Capital Proj Fund Trans 0 0 0 0 100,000 100,000
4727 Special Ass Const Trans 3.94,197 394,197 394,197 0 394,197 394,197
4730 Debt Sery Fund Transfer 230,440 257,270 243,449 130,878 237,681 237,681
4731 Bldg Debt Sery Transfer 0 775,534 747,325 391,918 745,726 745,726
4753 E.B.H.C. Transfer 0 0 0 4,357 0 0
MANAGER RECOMMENDED BUDGET WORKSHEET BY FUND
2000 BUDGET Page 8
1999 2000 2000
1997 1998 ADOPTED AS OF DEPT MANAGER
Object Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
Transfer to other Fund TOTAL 624,637 1,427,001 1,384,971 527,153 1,477,604 1,477,604
4702 Administrative Sery Trans -299,141 -315,538 -315,487 -184,044 -317,233 -317,233
Administrative Service TOTAL -299,141 -315,538 -315,487 -184,044 -317,233 -317,233
4703 Engineer Reimb Transfer -261,917 -316,199 -322,000 0 -332,000 -332,000
4704 Storm Sewer Wage Reimb -100,000 -100,000 -100,000 -58,359 -100,000 -100,000
Reimb from other Funds TOTAL -361,917 -416,199 -422,000 -58,359 -432,000 -432,000
4840 Merchandise for Resale 33,656 38,777 33,000 28,002 33,500 33,500
4842 Food Cost of Sales Guests 0 0 0 247 0 0
Cost of Sales TOTAL 33,656 38,777 33,000 28,249 33,500 33,500
4995 Contingency Account 50,645 19,968 131,064 9,202 91,491 91,491
Contingency TOTAL 50,645 19,968 131,064 9,202 91,491 91,491
GENERAL TOTAL 11,739,732 12,695,972 13,504,916 7,270,768 14,083,160 14,031,629
CITY OF BROOKLYN CENTER 08/12/99 A D H O C R E P O R T Page 1
THU, AUG 12, 1999, 12:05 PM - -req: CHARLIE -- -leg: GL -- - -loc: BC- FINCE - -job: 64617 #S8783 ---- prog: TF500 <1.62 > -- report id: RXREPORT
************************************************ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
*
* A D H 0 C R E P O R T W R I E R
*
* Requester's Name: CHARLIE HANSEN
* Requester's Location: BC -FINCE
* Current Date: THU, AUG 12, 1999, 12:05 PM
* Name of Report File: RXBGDVRC.RDF.BCFS
* Report Title: CITY OF BROOKLYN CENTER
*
************************************************ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
SELECT FUND 001 -012
************************************************ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
Division: City Council
Budget Code: 400
Program No: 1011
PROFILE
The City Council is comprised of one Mayor and four Council Members, elected at- large. Under the
Council - Manager form of government as established by the City Charter, the City Council exercises the
legislative authority of the City. The City Council is responsible for formulating City policy, enacting
legislation, adopting the annual budget, levying local property taxes, and appointing members to advisory
boards and commissions. Members of the City Council also constitute the Board of Equalization, the
Economic Development Authority, and the Housing and Redevelopment Authority.
Included in the 1999 City Council budget is the cablecasting of City Council meetings; interpreters for
hearing impaired persons who attend City Council meetings; the annual joint meeting of the City Council
and advisory commissions; and a consultant to facilitate two City Council goal setting sessions for 2000.
Also included is the dues and subscriptions for Association of Metropolitan Municipalities, League of
Minnesota Cities, Minnesota Mayors Association, Minnesota Women Elected Officials, National League
of Cities, North Metro Highway 100 Council, North Metro Mayors Association, and U. S. Conference of
Mayors.
DEPARTMENTAL GOALS
• Remain in compliance with Minnesota Statutory requirements, laws, regulations, charter and ordinances
in all operations of the City. •
• Exercise the legislative authority of the City and determine matters of policy.
• Meet regularly on the second and fourth Monday of each month in accordance with charter and law.
• Work with the City Manager to set policy.
• Work on goals and plans for the City.
I
The following goals were adopted g g p [date] by City Council Resolution No. 99 -
• Goal No. 1:
• Goal No. 2:
• Goal No. 3:
• Goal No. 4:
• Goal No. 5:
• Goal No. 6:
• Goal No. 7:
• Goal No. 8:
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Exnlanation Amount
4308 Charter Commission $1,500
The statutory amount of $1,500 is recommended for the 1997 Charter Commission budget
(pursuant to Minnesota State Statute 410.06). •
4310 Professional Services $8,500
Includes interpreters for hearing- impaired persons who attend City Council meetings ($300),
Northwest Community Television to broadcast City Council and other public meetings
($3,500), joint meeting of City Council and advisory commissions ($1,200), consultant to
facilitate two City Council goal setting sessions for 2000 ($6,000).
4313 Audit and Financial Services $18,200
An annual audit of the City's finances is required under Minnesota State Law and under the
City Charter. The City contracts for the audit and conducts a competitive bidding process
for the audit work eve four or five ears.
every Y
4411 Conferences and Schools $8,500
This amount covers training expenses for the Mayor and Council Members who attend
conferences on behalf of the City.
4413 Dues and Subscriptions $39,500
Includes League of Minnesota Cities ($13,500), Association of Metropolitan Municipalities
(6,996), MAMA -LMC Labor Relations Service ($4,310 ), U.S. Conference of Mayors
($725), Minnesota Mayors Association ($20), North Metro Mayors Association ($9,475, to
General Fund. Total dues are $17,546; $8,071 allocated to EDA), North Metro Highway 100
Council ($3,050), Minnesota Women Elected Officials $30 National League of Cities
($1,355).
4420 Human Rights and Resources Commission $300
The Human Rights and Resources Commission is requesting $300 for conferences and
schools for commissioners.
s
PERSONNEL LEVELS
Number Position
1 Mayor
4 Council Members elected at -large
•
CITY OF BROG. A CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION
2000 BUDGET
2000 2000
)ject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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[V CITY COUNCIL 400
4100 Wages Regular Employees 0 126 0 0 0 0
4112 Overtime Regular Employee 4,148 2,088 1,800 1,313 5,000 2,250
4130 Wages Part -time Employees 31,995 32,882 33,867 19,665 34,885 34,885
alaries and Wages TOTAL 36,143 35,096 35,667 20,978 39,885 37,135
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4140 PERA Defined Contribution 901 988 1,058 799 1,417 1,417
4141 PERA Basic Plan 0 39 0 0 0 0
4142 PERA Coordinated Plan 455 434 508 259 517 394
4146 FICA 2,743 2,678 2,973 1,599 3,051 2,841
4154 Workers Comp Insurance 120 102 117 53 120 110
singe Benefits TOTAL 4,220 4,241 4,656 2,710 5,105 4,762
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4210 Office Supplies 70 40 200 517 200 200
4220 Operating Supplies 707 684 600 550 1,350 1,350
1pplies TOTAL 777 725 800 1,068 1,550 1,550
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4308 Charter Commission 725 215 1,500 75 1,500 1,500
4310 Professional Services 7,196 7,045 8,500 3,087 8,500 8,500
4313 Audit & Financial Service 18,620 19,250 20,160 17,500 18,200 18,200
lrchased Services TOTAL 26,541 26,509 30,160 20,663 28,200 28,200
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4321 Postage 0 0 50 0 0 0
4334 Use of &onal Auto 0 0 18 0 0
• CITY OF BROOS CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 2
2000 BUDGET
2000 2000
)bject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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4350 Printing 0 0 100 0 100 100
;ommunications TOTAL 0 0 150 18 100 100
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4411 Conferences and Schools 5,224 4,292 8,500 5,731 8,500 8,500
4412 Meeting Expenses 0 618 0 0 0 0
4413 Dues & Subscriptions 36,798 37,976 40,170 25,764 39,500 39,500
4417 Books /Reference Materials 0 0 200 0 200 200
4420 Human Rights Commission 300 0 300 0 300 300
)ther Contractual Sery TOTAL 42,321 42,886 49,170 31,495 48,500 48,500
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:ITY COUNCIL TOTAL 110,002 109,457 120,603 76,931 123,340 120,247
Division: Administration
Budget Code: 401
Program No: 1031 0
PROFILE
The City Manager is the Chief Administrative Officer of the City. It is the City Manager's duty to enforce
the City Charter and all ordinances. The City Manager's office provides general administrative services for
the management of the City to ensure that all Council policies and directives are carried out. Activities
include coordinating recommendations to the City Council on financial, legislative, and management issues
and to provide liaison between the Council, advisory boards and commissions, staff, other levels of
government, the media, and the public.
Management and Intergovernmental Relations. Provide general administrative services required for the
management of City affairs. Works with community members, other public or private agencies,
organizations, schools, etc., on all areas which affect the City. Support staff handle general government
activities including both election and front counter /customer receptionist activities.
Communications. Handles and coordinates City communication activities, both externally and internally.
Coordinates publication of the City newsletter. Creates newsletters, forms, flyers, handles information
released to the media, develops other information newsletters and packets as needed. Handles coordination
of cable TV activities in the organization, including broadcast of council meetings.
Customer Service. Responsible for front counter, cashier, switchboard, and main receptionist for City Hall.
Handles building permits, licensing, public inquiries for information regarding City services, activities,
events, meetings. Refers customers to appropriate departments if services cannot be handled at front desis
Performs duties of central cashier for city operations.
DEPARTMENTAL GOALS
• Implement Council policies, resolutions, and ordinances as adopted by the City Council.
• Prompt and efficient nt delivery of City services.
• Maintain a ositive relationship with governmental agencies and surrounding municipalities to enhance
P P g g g P
the City's plans and programs.
• Continue to work on joint and cooperative ventures.
• Accurate and timely communication to residents through City newsletter (six issues per year and special
issue if warranted), cable, and media releases.
• Develop proposals for five year planning for City Council consideration.
• Preparation of annual budget.
•
SPECIFIC EXPENDiTTJRE CODE DETAIL
Object
Number Explanation Amount
4310 Professional Services $2,000
Included are notary bond and miscellaneous professional services for administration and
special projects. Cost for consultant to facilitate team building and goal setting session(s)
for Department Heads and Supervisors as it directly relates to goals and objectives set by
City Manager and Council.
4334 Use of Personal Auto $4,900
Reimbursement for mileage and parking fees incurred by employees when conducting City
business. City Manager automobile allowance included in this account. This amount is for
all employees in the department and is not broken down to division levels.
4413 Dues and Subscriptions $2,000
Memberships for various professional organizations for overall operation and management
of administration. Includes the following: Brooklyn Community Chamber, ICMA, MAMA,
MCMA, League of MN Cities Directory, and Minnesota State Statutes.
PERSONNEL LEVELS
Number Position
1 City Manager
1 Administrative Technician
1 Customer Service Representative/Permit Technician
•
Other staff involved in supporting and working on general administration are the positions of City Clerk,
Assistant City Manager/Human Resources Director, Human Resources Assistant, Community
Development/Administrative Secretary, and Administrative Specialist which have separate division budgets
for operations.
CITY OF BROG. N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 3
2000 BUDGET
2000 2000
eject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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:V ADMINISTRATION 401
4100 Wages Regular Employees 109,196 85,630 127,408 65,805 130,609 130,609
4112 Overtime Regular Employee 129 0 613 0 647 647
4130 Wages Part -time Employees 9,057 6,746 0 0 0 0
4131 Overtime of Part -time Emp 0 2,035 0 0 0 0
4133 Vacation Pay 5,549 10,144 0 2,669 0 0
4134 Holiday Pay 4,837 6,715 0 2,570 0 0
4135 Sick Leave Pay 1,585 1,668 0 680 0 0
ilaries and'Wages TOTAL 130,354 112,938 128,021 71,723 131,256 131,256
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4142 PERA Coordinated Plan 4,854 5,656 6,631 3,715 6,799 6,799
4146 FICA 7,975 7,357 9,794 5,674 8,921 8,921
4150 Employee Benefits 6,332 10,263 8,924 5,134 9,524 9,524
4151 Health Insurance 1,806 0 0 0 0 0
4152 Life Insurance 11 0 0 0 0 0
4153 Dental Insurance 104 0 0 0 0 0
4154 Workers Comp'Insurance 908 712 895 425 897 897
4156 Unemployment Compensation 1,062 0 0 0 0 0
Tinge Benefits TOTAL 23,052 23,988 26,244 14,949 26,141 26,141
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4220 Operating Supplies 147 913 1 563 1,000 1,000
applies TOTAL 147 913 1,000 563 1,000 1,000
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• CITY OF BROOACENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 4
2000 BUDGET
2000 2000
abject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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4310 Professional Services 0 25 2,000 0 2,000 2,000
, urchased Services TOTAL 0 25 2,000 0 2,000 2,000
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4321 Postage 455 5,083 10,000 5,235 10,000 500
4322 Telephone Services 450 417 450 695 1,200 1,200
4324 Delivery Service 0 0 0 7 0 0
4334 Use of Personal Auto 3,047 3,799 4,900 2,527 4,900 4,900
4350 Printing 16,274 10,115 12,000 4,450 13,000 0
'ommunications TOTAL 20,226 19,413 27,350 12,914 29,100 6,600
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4411 Conferences and Schools 4,325 3,964 5,000 1,549 5,000 5,000
4413 Dues & Subscriptions 1,243 2,426 1,800 1,119 2,000 2,000
4417 Books /Reference Materials 356 0 0 0 0 0
I
ether Contractual Sery TOTAL 5,924 6,391 6,800 2,668 7,000 7,000
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4548. Computer Equipment 2,761 0 0 0 3,300 2,800
4551 Office Furniture & Equip 0 309 0 0 500 0
:apital Outlays TOTAL 2,761 309 0 0 3,800 2,800
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►DMINISTRATION TOTAL 182,464 163,976 191,415 102,817 200,297 176,797
Division: Human Resources
Budget Code: 402
Program No: 1048 •
PROFILE
Human Resources establishes and maintains the personnel policies and procedures for the City. The Human
Resources Division addresses all matters relating to personnel including recruitment, compensation and
labor negotiations.
Human Resources Handles recruitment and selection of staff. Develops policies and procedures dealing
with personnel. Responsible for compliance with MN pay equity, reports and updates to system. Handles
all workers' compensation, managed care program, and OSHA yearly work comp report. Handles
employment and personnel complaints, issues and concerns from staff, Department Heads and City Manager.
Works with Finance on benefits. Handles flexible benefit, compensation, affirmative action, employee
assistance, employee recognition and tuition reimbursement programs. Also handles ADA, FLSA, Hepatitis
B, CDL drug testing, OSHA mandated training as well as other employment matters. Coordinates a wide
variety of training in all areas. Monitors laws and regulations in the area of employment/personnel to ensure
compliance. Works in areas of Data Practices, Diversity, Customer Service and Human Rights. Coordinates
all human resource activities for the City.
Labor Relations. Supervises labor negotiations. Acts as negotiator for City in union issues. Works on
grievance issues, and assists with arbitrations. Responsible for Uniform Baseline Settlement reporting to
BMS.
DEPARTMENTAL GOALS •
• Coordinate employee recruiting and hiring to ensure proper legal compliance.
• Continue efforts to recruit and hire a diversified work force.
• Work toward resolution of grievances and employment issues.
• Promote new safety and wellness efforts throughout the organization.
• Administer and process workers' compensation.
• Implement new performance review standards and format
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4310 Professional Services $15,000
These services include pay equity job analysis, employment testing using validated tests, and
the cost of the Employee Assistance Plan.
4311 Benefits Administration $3,200
Flexible benefits plan for pre -tax medical and dependant care.
4314 Medical Services $3,800
Physical exams, mandatory drug/alcohol testing for commercial driver's license holders, and
Hepatitis B vaccine.
4341 Employment Advertising $10,600
Employment advertising costs relate to newspaper and other advertisements for City an
enterprise job openings.
4411 Conferences and Schools $3,000
Provides for Assistant City Manager/HR Director attendance at one national conference and
at one in -state conference, and attendance for Human Resources/Purchasing Technician to
• training.
PERSONNEL LEVELS
Number Position
1 Assistant City Manager/Human Resources Director
1 Human Resources Assistant
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
1 Standard PC ( 128 MB -RAM) March 2000 1 $2,500 Replace Human Resources
Assistant Computer
•
CITY OF BROC N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 5
2000 BUDGET
2000 2000
eject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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:V HUMAN RESOURCES /PURCH 402
4100 Wages Regular Employees 72,962 80,668 106,176 53,946 112,711 112,711
4112 Overtime Regular Employee 540 0 0 0 0 0
4133 Vacation Pay 6,407 7,011 0 3,774 0 0
4134 Holiday Pay 4,319 4,626 0 2,038 0 0
4135 Sick Leave Pay 2,336 2,886 0 1,296 0 0
3laries and Wages TOTAL 86,564 95,191 106,176 61,053 112,711 112,711
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4142 PERA Coordinated Plan 3,894 4,884 5,500 3,163 5,838 5,838
4146 FICA 6,140 6,679 8,122 4,359 8,622 8,622
4150 Employee Benefits 6,404 8,681 8,804 5,134 9,524 9,524
4151 Health Insurance 779 0 0 0 0 0
4152 Life Insurance 5 0 0 0 0 0
4153 Dental Insurance 64 0 0 0 0 0
4154 Workers Comp Insurance 277 383 437 215 464 464
4158 Disability Insurance 409 -1 0 0 0 0
singe Benefits TOTAL 17,971 20,626 22,863 12,870 24,448 24,448
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4212 Printed Forms 0 0 0 747 750 750
4220 Operating Supplies 3,091 3,658 0 2,274 3,700 3,700
4227 Safety Supplies 173 80 700 40 700 700
applies TOTAL 3,264 3,738 700 3,061 5,150 5,150
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• CITY OF BROOKLOCENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 6
2000 BUDGET
2000 2000
)bject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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4310 Professional Services 18,797 34,328 15,000 6,122 15,000 15,000
4311 Benefits Administration 10,517 1,280 3,200 1,070 3,200 2,200
4312 Legal Services 744 0 0 0 0 0
4314 Medical Services 1,263 2,345 3,800 1 3,800 3,000
?urchased Services TOTAL 31,321 37,953 22,000 8,192 22,000 20,200
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4322 Telephone Services 219 334 350 195 350 350
4324 Delivery Service 45 85 100 84 100 100
4334 Use of Personal Auto 56 208 180 332 300 300
4341 Employment Advertising 11,750 7,414 5,500 6,487 10,600 10,600
4350 Printing 0 788 1,500 22 1,500 1,500
4351 Legal Notice Publication 316 0 320 0 320 320
'.ommunications TOTAL 12,386 8,828 7,950 7,120 13,170 13,170
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4411 Conferences and Schools 978 2,322 3,000 1,813 3,000 3,000
4413 Dues & Subscriptions 1,022 2,016 1,550 1,437 1,550 1,550
4417 Books /Reference Materials 61 105 0 0 0 0
>ther Contractual Sery TOTAL 2,061 4,443 4,550 3,251 4,550 4,550
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4548 Computer Equipment 0 2,609 2,000 1,934 0 0
:apital Outlays TOTAL 0 2,609 2,000 1,934 0 0
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IUMAN RESOURCES /PURCH TOTAL 153,567 173,388 166,239• 97,480 182,029 180,229
Division: City Clerk
Budget Code: 403
Program No: 1061
PROFILE
The City Clerk is responsible for preparation of elections, maintaining official City records, coordinating
City Council and City commission materials, coordinating business licensing, producing and coordinating
employee and City newsletters, and supervision of secretarial support staff in the Administration
Department. The City Clerk has significant public contact related to elections, ordinances, resolutions,
contracts, bonds, insurance, business licenses, as well as other City matters.
Elections. Supervises elections and voter registration. Ensures elections are handled in accordance with
State, Federal, and County regulations. Oversees all activities related to City elections including notices,
materials, and certification of process. Arranges polling places and sets up voting equipment. Supervises
the recruiting and training of election judges. Oversees the maintenance of voter registration files.
Official City Records/Data Retention. Maintains official City records, file system, and records storage
room. Supervises the City's retention system. Oversees the maintenance of City ordinances, resolutions,
and City Council minutes. t
City Council. Coordinates Council activities, correspondence, meetings, etc. Ensures coordination,
maintenance, and accuracy of Council minutes,'resolutions, and other official documents. Oversees the City
Council agenda preparation process. Posts Council/Commission notices as required by Open Meeting Law.
Communications. Produces and publishes a monthly employee newsletter. Coordinates conte*
production, and distribution of the City's newsletter.
DEPARTMENTAL GOALS
• Administer and process City business licenses.
• Coordinate and deliver City Council information.
• Ensure posting and publishing of all official notices.
• Coordinate annual Council /Commission meeting.
• Advertise for Commission vacancies in a timely manner.
• Provide information as needed to new commission members.
• Maintain official City records.
• Produce and coordinate employee and City newsletters.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4351 Legal Notice Publication $11,000
This provides for the cost of publishing ordinances, bids, public hearing notices, advertising
for proposals, assessments, bonds financial reports, and any other notice which is required
to be published.
PERSONNEL LEVELS •
Number Position
1 City Clerk
• CITY OF BROO.. OCENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 7
2000 BUDGET
2000 2000
eject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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ICV CITY CLERK 403
4100 Wages Regular Employees 37,238 40,986 50,293 24,479 51,801 51,801
4133 Vacation Pay 3,748 3,727 0 2,397 0 0
4134 Holiday Pay 1,865 2,207 0 826 0 0
4135 Sick Leave Pay 2,060 2,011 0 1,361 0 0
alaries and Wages TOTAL 44,911 48,931 50,293 29,063 51,801 51,801
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4142 PERA Coordinated Plan 1,964 2,465 2,605 1,505 2,683 2,683
4146 FICA 3,362 3,776 3,847 2,316 3,963 3,963
4150 Employee Benefits 1,535 3,740 4,402 2,567 4,762 4,762
4151 Health Insurance 226 0 0 0 0 0
4152 Life Insurance 2 0 0 0 0 0
4153 Dental Insurance 5 0 0 0 0 0
4154 Woracers Comp Insurance 140 191 208 103 215 215
4158 Disability Insurance 215 -1 0 0 0 0
ringe Benefits TOTAL 7,449 10,172 11,062 6,491 11,623 11,623
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4334 Use of Personal Auto 51 26 250 66 150 150
4351 Legal Notice Publication 11,165 10,846 81000 3,674 11,000 11,000
ommunications TOTAL 11,216 10,872 8,250 3,739 11,150 11,150
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4411 Conferences and Schools 1,077 1,192 900 883 1,100 1,100
4413 Dues & Subscriptions 120 315 150 202 150 150
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 8
•2000 BUDGET
2000 2000
Dbject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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4417 Books /Reference Materials 31 0 200 0 200 200
other Contractual Sery TOTAL 1,228 1,507 1,250 1,085 1,450 1,450
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4548 Computer Equipment 0 2,518 0 0 0 0
Capital Outlays TOTAL 0 2,518 0 0 0 0
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CITY CLERK TOTAL 64,804 74,001 70,855 40,377 76,024 76,024
I
Division: Elections
Budget Code: 404
Program No: 1091
PROFILE
The City registers all new voters, processes transfers and deletions, and cooperates with Hennepin County
and the Secretary of State to provide an accurate computerized listing of eligible registered voters in the City
of Brooklyn Center. The costs incurred from the registration of new voters and the maintenance of the voter
records is included in the Elections budget.
Section 4.01 of the Brooklyn Center City Charter provides for regular municipal elections to be held in even -
numbered years only. The 2000 Elections budget provides for the cost of personnel, training, supplies,
postage, building rentals, maintenance agreements, and printing to hold one Primary Election in September
and one General Election in November.
DEPARTMENTAL GOALS
• Administer training to election judges.
• Administer municipal elections in accordance with Minnesota Statutes.
• Adapt to and integrate new legislation on elections.
• Maintain up -to -date voter registration system.
• SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4130 Salaries, Part -Time Employees $23,100
Includes training and wages for all election judges. For 2000, there is an increase in election
judge wages to $7 per hour from $6.50 per hour. Year 2000 is a Presidential election year
and more election judges are needed to work at the polls due to the increased number of
voters.
4220 Operating Supplies $2,500
Includes supplies such as ballot transfer cases, ballot pens, poster board for signs, markers,
and several other miscellaneous supplies. Year 2000 is a Presidential election year, and with
the increased number of voters at the polls, there are greater quantities of supplies to
purchase. Also for 2000 there is new voting equipment which requires special ribbons and
paper tape.
4321 Postage $1,700
Includes mailing out verification cards on new registrations, mailing absentee ballot
applications, ballots, and return envelopes.
4350 Printing $2,500
Includes printing of regular and absentee ballots for optical scanner, voter receipts, and
• official notices.
4382 Equipment Repair and Maintenance $3,500
Includes the cost of the maintenance agreement for the eleven optical scanners. Also
includes any necessary equipment repair costs not covered under the maintenance agreement.
4392 Building Rentals $800
Includes costs associated with two churches and custodial fees charged by one school used
as polling locations. 0
4393 Equipment Rentals $300
Includes the rental of a truck to transport ballot boxes, voting booths, signs, optical scan
voting equipment to the polling locations.
PERSONNEL LEVELS
Brooklyn Center is divided into eight precincts. State Law requires a minimum of one chairperson and at
least four election judges per precinct to carry out the election process.
•
CITY OF BROG OCENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 9
2000 BUDGET
2000 2000
)ject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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[V ELECTIONS 404
4100 Wages Regular Employees 23,316 23,505 34,595 18,348 36,382 36,382
4112 Overtime Regular Employee 288 338 0 0 0 0
4130 Wages Part -time Employees 1,941 18,337 6,000 0 23,100 23,100
4131 Overtime of Part.-time Emp 0 147 0 0 0 0
4133 Vacation Pay 2,394 1,088 0 816 0 0
4134 Holiday Pay 1,314 197 0 398 0 - 0
4135 Sick Leave Pay 1,282 103 0 282 0 0
alaries and Wages TOTAL 30,535 43,715 40,595 19,843 59,482 59,482
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4142 PERA Coordinated Plan 1,269 1,259 1,792 1,028 1,885 1,885
4146 FICA 2,213 2,392 3,106 1,580 4,550 4,550
4150 Employee Benefits 2,570 312 4,402 2,567 4,762 4,762
4151 Health Insurance 289 0 0 0 0 0
4152 Life Insurance 3 0 0 0 0 0
4153 Dental Insurance 20 0 0 0 0 0
4154 Workers Comp Insurance 90 126 171 71 244 244
ringe Benefits TOTAL 6,455 4,088 9,471 5,246 11,441 11,441
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4210 Office Supplies 0 6 0 0 0 0
4220 Operating Supplies 19 935 900 0 2,500 2,500
applies TOTAL 19 941 900 0 2,500 2,500
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CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 10
2000 BUDGET
2000 2000
bject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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4321 Postage 542 332 600 495 1,700 1,700
4334 Use of Personal Auto 0 6 0 15 100 100
4350 Printing 416 843 1,500 0 2,500 2,500
'ommunications TOTAL 958 1,180 2,100 510 4,300 4,300
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4382 Equipment Repair & Maint 3,061 3,061 3,500 0 3,500 3,500
4392 Building Rentals 249 400 300 0 800 800
4393 Equipment Rentals 0 207 300 0 300 300
:epair Rental & Maint TOTAL 3,310 3,668 4,100 0 4,600 4,600
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4411 Conferences and Schools 0 29 0 0 0 0
4413 Dues & Subscriptions 0 0 0 0 50 50
ther Contractual Sery TOTAL 0 29 0 0 50 50
LECTIONS TOTAL 41,276 53,620 57,166 25,600 82,373 82,373
Division: Finance
Budget Code: 410
• Program No: 1141
PROFILE
The purpose of the Finance Department is to provide for the fiscal management of all funds of the City;
including budgeting, accounting, financial reporting, investments, bonding, risk management, and utility
billing.
DEPARTMENTAL GOALS
The objective of the department is to provide policy makers and outside authorities with accurate and
timely financial information on the City in the form of the annual budget and the Comprehensive Annual
Financial Report; to process the transactions needed for the day -to -day running of the City in the areas
of accounts payable, accounts receivable, payroll, and utility billing; and to provide cross - departmental
support in the areas of risk management and pooled investment of City funds.
The department will participate in the selection of new financial, payroll, and human resources software.
This may be either through LOGIS or a stand alone installation. Planning and preparations will take place
in 2000 for implementation in 2001.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4212 Printing $4,700
Provides for the printing of the Annual Financial Report ($2,500) and Annual City Budget
($2,200).
4393 Equipment Rentals $700
Lease of a small copier for use by Finance, Assessing, and Community Development
departments.
4396 Software Maintenance $1,100
Ongoing support and upgrades for PC based fixed asset accounting software purchased in
1997.
4411 Conferences and Schools $4,500
Professional training for all Finance Department staff. Increase from 1997 and earlier years
to provide training in the areas of COBRA and Section 125 benefits administration.
4413 Dues and Subscriptions $800
Dues: GFOA dues (Hansen & Johnson $175, and Sundberg $115), MN GFOA dues
(Hansen, Johnson and Sundberg -$90). Subscriptions: Wall Street Journal ($175), GASB
Action Report/Pronouncements ($140), GASB Codification Book for 1998 ($48), COBRA
and Section 125 benefits administration ($150), miscellaneous ($107).
4548 Computer Equipment $5,000
Desktop computers are being replaced on a rotating, scheduled basis to insure that the
Finance Department has reliable and up to date computers.
PERSONNEL LEVELS
It is not anticipated that an position will be reclassified i
p y p d to a different pay grade, but several persons who
aren't at the to of their existing a g r ade p g p y gr will advance within that a grade. All employees are expected
p Y �' P
to receive a cost of living adjustment on January lst.
Number Position
1 Finance Director
1 Assistant Finance Director
1 Staff Accountant
1 Accounting Technician II
1 Payroll/Personnel Technician
1 Utility Billing Technician I
1 Utility Billing Technician II
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Desktop personal computer 4/00 2 $5,000 Replace existing.
•
•. CITY OF BROC,. CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 11
2000 BUDGET
2000 2000
)ject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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[V FINANCE 410
4100 Wages Regular Employees 258,852 258,685 318,379 148,722 320,027 320,027
4112 Overtime Regular Employee 714 784 1,387 1 1,476 1,476
4133 Vacation Pay 20 19,003 0 15,125 0 0
4134 Holiday Pay 14,282 14,166 0 6,602 0 0
4135 Sick Leave Pay 12,164 15,318 0 4,418 0 0
alaries and Wages TOTAL 306,651 307,956 319,766 174,869 321,503 321,503
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4142 PERA Coordinated Plan 13,675 15,771 16,564 8,733 16,654 16,654
4146 FICA 22,378 22,024 24,462 12,812 24,595 24,595
4150 Employee Benefits 23,091 28,458 31,054 16,634 33,334 33,334
4151 Health Insurance 3,910 0 0 0 0 0
4152 Life Insurance 22 0 0 0 0 0
4153 Dental Insurance 135 0 0 0 0 0
4154 Workers Comp Insurance 993 1,239 1,333 621 1,348 1,348
4158 Disability Insurance 656 656 700 402 814 814
ringe Benefits TOTAL 64,860 68,146 74,113 39,202 76,745 76,745
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4210 Office Supplies 61 131 0 118 300 300
4212 Printed Forms 3,651 3,026 4,700 4,309 4,700 4,700
4220 Operating Supplies 152 425 600 97 300 300
4271 Minor Equipment 0 750 800 0 800 800
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 12
2000 BUDGET
2000 2000
abject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
:x xszzxaaxxxxaaaxxxaamzxxaazxaaaxaxaam aaasazaxxcaa sa xxaaoxzxxxaaaz aaaazxxxaaazaa xxxxxaamaxzxz xaxs xsazzzxzz zzaaxamaazazx
:upplies TOTAL 3,863 4,332 6,100 4,524 6,100 6,100
' a z xac a m a m a sxa as m a a m z c caa c a amain a a a as zz x x c ssm z z xz x x c a as as a x x x
4310 Professional Services 415 415 425 415 425 425
lurchased Services TOTAL 415 415 425 415 425 425
smzxxxsxaa xaacaamz az axzxxxaxxa zxzxxxxxz xaazzzx xxz zxxx acaaaa
4324 Delivery Service 47 38 50 129 125 125
4334 Use of Personal Auto 442 316 400 94 350 350
:ommunications TOTAL 490 354 450 223 475 475
a :saazzzaa xxaamzzazz xcacaxaxaa mzzazaaza zmzazxxxxx xzzzaxxxza
4389 Maintenance Contracts 0 220 220 220 220 220
I
4393 Equipment Rentals 693 592 700 378 700 700
4396 Software Maintenance 995 1,065 11000 0 1 1
repair Rental & Maint TOTAL 1,688 1,877 1,920 598 2,020 2,020
axaxxxaxaa xxxaxaaaaa axaasaaaam aaaaxxx�x aaaoaa :aaa sasaassama
4404 Collection Fees 0 0 0 190 200 200
4411 Conferences and Schools 3,734 2,877 4,500 1,281 4,500 4,500
4413 Dues & Subscriptions 742 585 1,000 510 800 800
4417 Books /Reference Materials 0 201 0 165 0 0
)ther Contractual Sery TOTAL 4,476 3,663 5,500 2,145 5,500 5,500
csaa :aasaa aaao m zaaza aaa az x aaz x a amm aaa m s ma mxmm sx c a z z zaz x a za z
4548 Computer Equipment 8,346 12,043 6,500 4,760 51000 5,000
:apital.Outlays TOTAL 8,346 12,043 6,500 4,760 5,000 5,000
xxxxxxxxxx xaxxxsxxxs xsaaasaxax xxxxsxxax axzxxzxxza saxsxxsxxa
'INANCE TOTAL 390,790 398,786 414,774 226,738 417,768 417,768
Division: Data Processing
Budget Code: 411
Program No: 1241
PROFILE
The purpose of the Data Processing Division is to support the communication and data needs of all City
buildings and departments. This includes the management and technical expertise of the MIS /Technology
Coordinator, operations of the Local Area Network (LAN) (three network servers - City Hall, Earle Brown
Heritage Center, and Police) and telephone systems (City Hall, Centerbrook Golf Course, Earle Brown
Heritage Center, Fire Stations, Police, and Public Works Garage), purchase and maintenance of all city
computer and telephone equipment and software, computer and telephone training, and other areas as
required.
The MIS /Technology Coordinator will coordinate the City of Brooklyn Center's efforts in promoting the
effective and efficient transaction of city business and decision - making by providing methods of
communication and access to necessary data and information.
The only personnel in the Data Processing Division is the MIS/Technology Coordinator. Some of the
MIS /Technology Coordinator's time is spent to support the enterprise funds. Reimbursement from the
enterprise funds is made into the general fund as reflected in the reimbursement from other funds division.
DEPARTMENTAL GOALS
• Assess and coordinate City long and short-term planning for both computer and telephone hardware and
software.
• Maintain Local Area Network (LAN) by the MIS/Technology Coordinator being certified as a Novell
Network Administrator.
• Coordinate computer related hardware and software purchases for all departments.
• Configure, install, and maintain computer equipment and software for all departments.
• Perform user, hardware, and software support service for all departments and users.
• Assess and coordinate training for all city computer users.
• Manage and coordinate telephone system purchases, repair, training, and support.
• Coordinate support services with LOGIS.
• Determine new City Hall building needs relating to communication and data needs and system
requirements.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4220 Operating Supplies $10,000
Toner cartridges for all City owned printers, miscellaneous equipment such as backup tapes,
cables, connectors, expansion cards, keyboards, memory, pointing devices, surge protectors,
and miscellaneous office supplies
4322 Telephone Services $6,000
• 3 T1 data lines from City Hall to Public Works - Garage and City Hall to LOGIS. Cellular
phone and pager service for MIS/Technology Coordinator.
4334 Use of Personal Auto $150
To provide reimbursement to the MIS/Technology Coordinator for mileage between city
buildings and other work related travel. 0
4382 Equipment Repair and Maintenance $10,000
Repair costs associated with computers, printers, Local Area Network (LAN) equipment, and
other computer related components. This object is for service costs incurred for the repair
of equipment that is no longer covered under warranty of any kind. The amount of service
calls placed for equipment repair is varied year to year and must be planned for liberally in
the case of an extreme number of breakdowns.
4397 LOGIS Charges $105,732
Mainframe applications (i.e., police, permit, financial databases), for the most part, are
supported by LOGIS. LOGIS and other mainframe systems which benefit a single fund or
division have been charged to that division. LOGIS and other mainframe systems which
benefit the entire City are charged accordingly to the Data Processing budget
4411 Conferences and Schools $10,000
Training classes, seminars and conferences. Training is an intrinsic cost of technology. With
the increase of technologies brought to the City and with general staff turnovers, the cost of
training is expensive and must be planned for accordingly. Training insures that technologies
are used properly and efficiently and, therefore, recovers the investment placed. Training in
2000 includes phased training in the requested word processing and spreadsheet software,
object 4548.
PERSONNEL LEVELS.
Number Position
I MIS /Technology Coordinator
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Virus Protection Software 1st Quarter 3 Servers $5,000 Virus Protection Software for
125 Work servers and work stations.
Stations Necessary to maintain
Licenses network and computer
security.
Word Processing Software Partial 100 Work $16,000
replacement Station
phase over Licenses
two years
Network Hardware As $11,000 To replace necessary
Determined network hardware.
• CITY OF BROC, 4 0CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 13
2000 BUDGET
2000 2000
)ject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
e a a as aaaaaxx aaaaxx a s as a s sea amm ease a sa x ax x as a s s es asaa s x ssaa axaaas ma xcsxxsaaa s s aaa seas aaa ssx xsa ss a xs sa sea xx x s as sa s as x a a a a
[V DATA PROCESSING 411
4100 Wages Regular Employees 42,534 38,655 55,411 28,196 59,328 59,328
4131 Overtime of Part -time Emp 0 13 0 0 0 0
4133 Vacation Pay 1,702 4,561 0 551 0 0
4134 Holiday Pay 1,670 2,125 0 1,129 0 0
4135 Sick Leave Pay 301 4,455 0 2,355 0 0
alaries and Wages TOTAL 46,208 49,809 55,411 32;231 59,328 59,328
axe a s a a a as asaaxxaaa: aaaa s a a m a a s s a a s s a s: a aaaa a as ao a a a m as saga
4142 PERA Coordinated Plan 1,994 2,442 2,870 1,670 3,073 3,073
4146 FICA 3,380 3,677 4,239 2,108 4,539 4,539
4150 Employee Benefits 2,310 3,117 4,402 2,567 4,762 4,762
4154 Workers Comp Insurance 402 390 461 226 487 487
ringe Benefits TOTAL 8,087 9,627 11,972 6,571 12,861 12,861
aam ss asaaa s a =a a s s a a s a s a= aaaaaa xax s s s a s a ass s m sax as a xx xx aasxa
4210 Office Supplies 139 0 0 0 0 0
4220 Operating Supplies 9,829 9,085 10,000 3,548 10,000 10,000
4271 Minor Equipment 0 240 0 0 0 0
upplies TOTAL 9,969 9,325 10,000 3,548 10,000 10,000
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4310 Professional Services 0 0 10,000 0 0 0
archased Services TOTAL 0 0 10,000 0 0 0
a x a a a s m s m m a xa a s as s x x aaa a e m .a xs s a a s a sea s xsx a sa a a s a x a m s a a a am a
4322 Telephone Services 7,563 20,159 10,000 6,352 6,000 6,000
4324 Delivery Service 0 565 0 808 0 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 14
2000 BUDGET
2000 2000
bject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
xxmxaaxxxxxxxxxaaxxaaaaxaxaaxxxzaxxxa aaxxaaxxxxxxxx maaxxxaaaaxaaa axxxxxxxaasaaa xxxxxxxxxxxxa xxxxxaaaxaxaa xxaxaxxxxxxaa
4334 Use of Personal Auto 24 0 0 49 150 150
ommunications TOTAL 7,587 20,724 10,000 7,210 6,150 6,150
axxaxx a s xz aaa a as a :a a a as a s :mm a s axes a s aaa : z aaa a a x a a a as a s xxaa z
4382 Equipment Repair & Maint 6,005 5,076 10,000 3,953 10,000 10,000
4389 Maintenance Contracts 5,718 0 0 0 0 0
4397 Logis Charges 102,092 90,836 93,973 52,298 107,730 107,730
tepair Rental & Maint TOTAL 113,814 95,912 103,973 56,251 117,730 117,730
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4411 Conferences and Schools 6,325 5,151 6,000 3,084 18,000 10,000
4412 Meeting Expenses 0 0 0 7 0 0
4413 Dues & Subscriptions 0 0 150 0 0 0
4417 Books /Reference Materials 114 0 200 0 0 0
1ther Contractual Sery TOTAL 6,439 5,151 6,350 3,092 18,000 10,000
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4548 Computer Equipment 39,598 26,381 20,000 13,805 47 32,000
4551 Office Furniture & Equip 0 367 300 0 0 0
'apital Outlays TOTAL 39,598 26,748 20,300 13,805 47,200 32,000
xazx assess xaa as a a sax a same x sass xxa z a am ma x azx as as xa xxxx xxxax x
)ATA PROCESSING TOTAL 231,701 217,297 228,006 122,708 271,269 248,069
Division: Legal
Budget Code: 415
Program No: 1210
PROFILE
The Legal Division provides legal counsel to the City Council, commissions, and City staff on municipal
questions and also prosecutes criminal offenses. Regular legal services are provided by two firms.
Specialized matters are handled by firms engaged for specific projects.
City Attorney. The City Attorney attends City Council meetings, provides legal opinions, and aids in the
development of ordinances and resolutions. The City contracts with the firm ?.
Prosecuting Attorney. The Prosecuting Attorney prosecutes criminal offenses on behalf of the City. The
City contracts with the firm Carson & Clelland.
PERSONNEL LEVELS
None, legal services are contracted.
•
CITY OF BROO. N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 15
2000 BUDGET
2000 2000
)ject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
eaaaaaaxaaaxaaaaaecaaaaaaaasacaaaamaa caaaaaaxcaaaac aaaaamaaaxcaaa asaaaaaaaaaaxa aaaaaaaaeaaaa caaaaaaaaaaaa aaaaaasaaaaao
[V LEGAL 415
4310 Professional Services 0 0 0 22,518 0 0
4312 Legal Services 163,849 188,756 197,900 113,779 216,400 216,400
urchased Services TOTAL 163,849 188,756 197,900 136,297 216,400 216,400
as a m m a a a a a c axes a s as a ma c a a a a as a a a a ama as a a x m x as a m a a a s oa casaa a
EGAL TOTAL 163,849 188,756 197,900 136,297 216,400 216,400
II
Division: Patrol
Budget Code: 416
Program No: 1601
• PROFILE
The patrol division consists of one captain, five patrol sergeants, twenty -five patrol officers, one community
services sergeant, and a crime prevention officer. Uniformed officers respond to calls for service of both
emergency and non emergency nature. In addition, the patrol division conducts proactive patrol in
residential and commercial areas to deter crime. Officers seek to make a positive difference in the lives of
the residents of Brooklyn Center and the community as a whole.
The central philosophy of the patrol division is the concept of Community Policing. Community Policing
allows the residents and businesses of the community the opportunity to take an active role in the peaceful
resolution of conflicts and the deterrence of crime in their neighborhoods and business areas. Strong ties
are formed between the community and the police department by allowing residents and businesses to
actively participate with the police. This philosophy creates a stronger sense of community for residents,
businesses, and the police.
The complement of officers in the patrol division supports the various programs and components in the
division.
Animal Control
Officers and community service officers (C.S.O.'s) of the police department are responsible for the handling
of complaints concerning animals, both wild and domestic. The City, through a joint powers agreement,
utilizes the Pets Under Police Security (P.U.P.S.) facility in Maple Grove for the boarding and disposal of
• impounded animals. C.S.O.'s and funding for P.U.P.S. is in the support services division (418).
Communitv Services
Community services coordinates proactive strategies of law enforcement which includes the Crime
Prevention and Drug Abuse Resistance Education (D.A.R.E.) programs. By educating residents and
business owners concerning issues related to crime trends it is felt that they will be better able to deal with
the issues of crime that concern them in their neighborhoods.
Crime Prevention
The Crime Prevention Program in 1990 had 40 Neighborhood Watch Groups within the city of
Brooklyn Center. Today there are more than 140 Neighborhood Watch Groups that work together
to make Brooklyn Center a safer place to live. Crime Free Multi- Housing is a new program
introduced in 1997. The program encourages apartment complex owners within the city to take steps
to make their properties safer for residents. To date, three complexes have received the designation
as Crime Free Multi - Housing units.
Drug Abuse Resistance Education (D.A.R.E.) .
D.A.R.E. is designed to prevent the use of illegal drugs by children and teenagers. By teaching
young people in the elementary grades the adverse effects of drug abuse and drug use it is anticipated
that these students will be able to resist the temptation of alcohol and illegal drugs in later years.
•
Emergency Operations Unit
The Emergency Operations Unit (E.O.U.) is a team of officers who have received specialized training in the
proper response to critical incidents. This unit seeks to peacefully resolve critical incidents and to safe
execute high risk search warrants within the city of Brooklyn Center. The unit has been successfue
deployed on many occasions since its inception in the 1980's.
Twin Lake Water Patrol,
Twin Lake Water Patrol is a joint powers agreement between Brooklyn Center, Crystal, and Robbinsdale
for winter and summer enforcement on Twin Lake. This arrangement is being reviewed.
DEPARTMENTAL GOALS
• Continue promoting Community Policing.
• Continue to promote closer ties with the community by establishing permanent patrol areas.
• Foster even closer ties to the community by further expansion of both Neighborhood Watch and Crime
Free Multi- Housing programs and promote coordination of these by geographical areas within the city.
• Combine Neighborhood Watch Groups to provide a stronger alliance in larger geographic areas.
• Concentrate Traffic Law Enforcement in specific areas with a demonstrable use of personnel and
enforcement results.
• Provide foot patrol in commercial areas.
SPECIFIC EXPENDITURE CODE DETAIL.
Object
Number Explanation Amount
4212 Printed Forms $3,600
Department business cards, property inventory forms, traffic citations, vehicle ou
im no
p
forms, warning citations, and other materials done professionally. Increase associated with
new building address.
4220 Operating Supplies $10,098
Alcosensor and intoxilyzer mouthpieces, ammunition, batteries, chemical munitions, crime
prevention supplies, dictation cassettes, drug /narcotics identification kit, gun cleaning
supplies, holding facility supplies, oxygen refills, photographic processing and supplies, road
flares, school patrol program supplies, smoke grenades, state statute reference guides, and
other miscellaneous supplies.
4224 Clothing/Personal Equipment $29,468
Uniform maintenance allowances for officers in the patrol division according to L.E.L.S.
contract. Anticipated personnel turnover for uniform and equipment issue for police officers.
Uniform and equipment replacement for officers in the patrol division. Routine replacement
of bullet resistant vests. Replacement of ear protection. Replacement of micro - cassette
recorders for dictation. Simunition protective equipment for force on force training.
4250 D.A.R.E. Supplies $4,500
Classroom supplies needed to support the D.A.R.E. program and training for D.A.R.E.
officers.
•
4271 Minor Equipment $0
4314 Medical Services $3,175
• Blood examinations mandatory in some D.W.I. cases and in all fatal or suspected fatal
accidents. Hepatitis B vaccinations /test for "at risk" employees, required by law. Lab
analysis for all arrests for controlled substances. Physical and psychological examinations
for anticipated police officer turnover.
4322 Telephone $6,381
Cellular phone services in all patrol division vehicles. Pager service for patrol captain,
sergeants, and Emergency Operations Unit (E.O.U.) members.
4382 Equipment Repair/Maintenance $27
Maintenance contracts for Mobile Computing Devices (M.C.D.'s) hardware and photo
imaging. Equipment repair for hydrostatic testing of 02 bottles, radar units, radio
installation, and other miscellaneous police equipment. Costs associated with squad car
changeover.
4386 Communication Systems Maintenance $6,300
Maintenance contract for portable and mobile radio system.
4397 LOGIS Charges $32,000
Operating costs for Mobile Computing Devices (M.C.D.'s).
4400 Contractual $4,250
Blanket cleaning, contribution towards file server maintenance at Hennepin County for the
photo imaging system, and Twin Lake Water Patrol.
4411 Conferences /Schools $22,750
Training for patrol division personnel.
4425 Boarding of Prisoners $140,000
Costs for the boarding of prisoners including the county jail, the workhouse, and meals
provided to prisoners while in the Brooklyn Center holding facility.
PERSONNEL LEVELS
Number Position
1 Captain
5 Patrol Sergeants
25.57 Patrol Officers
1 Community Services Sergeant
.57 Crime Prevention Officer
.86 D.A.R.E. Officer
•
I�
CAPITAL OUTLAY
Item/Object Code Anticipated Units Cost(s) Use /need
purchase date
Desktop Computers 2000 3 $6,900 To be used by patrol officers,
(4548) sergeants, and community service
officers in new facility - currently
we have no computers for this
use. Personnel will be located
upstairs in the new police facility
and will need their own
equipment to utilize.
Printer, Laser Black & White 2000 1 $2,000 Shared printer to be used by
(4548) patrol officers, sergeants, and
community services officers to
print out reports, MCD messages,
Logis information, etc.
Mobile Radios (4553) 2000 5 $11,000 Replacement of existing
equipment.
Light Bar and Siren System 2000 1 $2,500 Replaces one current light bar
(4553) that is five years old.
•
• CITY OF BROOSCENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 16
2000 BUDGET
2000 2000
)bject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
:xx x s m x xsm s. mx x x a x xx xx x m m xs x ax xx xsm m x x s ma x xxx x xssa x x x x s x x x xx s sx xxx x x x xx ss s a x x x as a s x xxx xxx x x a x amx x x x x x xx s x x a a x m x x x x xx x xx
)IV PATROL 416
4100_Wages Regular Employees 1,366,320 1,368,045 1,678,359 809,527 1,696,604 1,696,604
4112 Overtime Regular Employee 117,718 100,829 57,982 58,193 58,315 58,315
4113 Compensatory Pay - Police 34,106 19,775 0 6,588 0 0
4117 Holiday Premium Overtime 23,608 50,249 66,844 20,622 67,442 67,442
4130 Wages Part -time Employees 195 436 0 0 0 0
4133 Vacation Pay 98,721 95,826 0 52,414 0 0
4134 Holiday Pay 70,521 75,970 0 39,186 0 0
4135 Sick Leave Pay 52,627 62,726 0 33,461 0 0
4136 Jury Duty Pay 0 283 0 0 0 0
Salaries and Wages TOTAL 1,763,815 1,774,139 1,803,185 1,019,991 1,822,361 1,822,361
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4142 PERA Coordinated Plan 206 198 0 1 0 0
4143 PERA Police & Fire Plan 199,465 202,415 205,563 114,347 169,480 169,480
4146 FICA 16 16,652 16,308 9,775 15,286 15,286
4150 Employee Benefits 105,540 134,263 149,788 82,533 157,146 157,146
4151 Health Insurance 18,104 3,264 0 3,674 0 0
4152 Life Insurance 715 107 0 125 0 0
4153 Dental Insurance 1,122 281 0 337 0 0
4154 Workers Comp Insurance 44,060 44,845 47,457 22,474 47,706 47,706
4158 Disability Insurance 313 230 330 266 394 394
?ringe Benefits TOTAL 385,760 402,255 419,446 233,534 390,012 390,012
s sm oxxxsxm a xxax x x x x s x m xx xx x x x x s x s x m o s x x s x c x xx x x xx ss x ax x x x x x
CITY OF BROL _N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 17
2000 BUDGET
2,000 2000
bject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
xmxmxxaxxxxxamsxmxsaaxxxxamsgamxxxxma xsaaxxaxxmmaxm xxxaaxxxmaxaxa axxxmmxxsxmxxs aaxxsxaaaaxxx smaxxxxxmmmsa sxxasmxaxaxxx
4212 Printed Forms 3,443 3,537 3,600 2,824 3,600 3,600
4220 Operating Supplies 8,140 8,750 9,300 12,861 10,098 10,098
4224 Clothing & Personal Equip 22,996 30,787 27,818 14,447 29,468 29,468
4225 Shop Supplies 0 495 0 0 0 0
4227 Safety Supplies 1,852 1,887 1 2,071 2,150 2,150.
4250 DARE Supplies 5,900 5,894 3,000 1,438 4,500 4,500
4271 Minor Equipment 2,071 478 805 78 0 0
'upplies TOTAL 44,402 51,827 46,473 33,719 49,816 49,816
xxxmsssaaa xxsssaexxm asaaxaxaxx xsmsassss smxxaxxxmx xxmxxxmmam
4310 Professional Services 4 0 0 7,407 0 0
4314 Medical Services 3,428 1,739 3,175 981 3,175 3,175
I
urchased Services TOTAL 3,433 1,739 3,175 8,388 3,175 3,175
max a xx ax xx x a as a s am ax m s a ammmaam mam a x x xaa a s aasa a x as a a s am max sa '
4322 Telephone Services 2,212 4,552 6,816 3,658 6,381 6,381
4324 Delivery Service 0 0 0 118 0 0
4334 Use of Personal Auto 0 0 50 0 50 50
ommunications TOTAL. 2,212 4,552 6,866 3,776 6,431 6,431
a xxxax xx x m s a a amxmaax xxa xxx xx sx xxmxxa xx a a: ma a a : a ax xx x ax xxasm
4382 Equipment Repair & Maint 20,166 21,933 25,950 5,471 27,950 27,950
4386 Communication Systems 5,965 5,738 6,300 2,818 6,300 6,300
4393 Equipment Rentals 0 0 1,600 0 1,600 1,600
4397 Logis Charges 4,302 21,070 31,320 9,833 32,000 32,000
epair Rental & Maint TOTAL 30,433 48,741 65,170 18,122 67,850 67,850
• --- - - - - -- - - -- - ---- - - - - -- _ - - -- - - - --- �_______ ICI
---- - - - - -x - -- -msa- _- _- - -_ - -- x - - -- - -- x aaa - - - --
• CITY OF BROOKOCENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 18
2000 BUDGET
2000 2000
abject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
eaaaaaaaaamm aaaaaxaaaaaasaaaaaamaaaaaa aaaaaaaaaaaaaa saaaaaaaaaaxae aaamamaaaaaaaa aaaaaaaaxxaaa aaaaaaaaaaaaa aaaaaasasaaaa
4400 Other Contractual Service 12,100 4,718 3,950 0 4,250 4,250
4411 Conferences and Schools 22,812 21,844 22,000 16,744 25,551 22,750
4412 Meeting Expenses 50 49 50 29 50 50
4413 Dues & Subscriptions 435 408 350 436 450 450
4415 Claims Payment 0 5,747 0 0 0 0
4424 Towing Charges 180 614 500 265 500 500
4425 Board of Prisoners 148,568 157,047 140,000 54,083 140,000 140,000
Other Contractual Sery TOTAL 184,145 190,426 166,850 71,558 170,801 168,000
sa a
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4440 Fuel Charges 39,387 36,033 41,531 20,716 42,525 42,525
4441 Fixed Charges 64,880 63,896 100,367 46,726 101,965 101,965
4442 Repair & Maint Charges 93,324 108,831 128,491 63,214 117,241 117,241
�entral Garage Rentals TOTAL 197,591 208,760 270,389 130,655 261,731 261,731
aaa macs aaa xa as aaxax a axaa====== a aaa ax sx m aaa a aaa a as as Z a a a m a a m
4548 Computer Equipment 0 2,510 2,700 0 8,900 8,900
4552 Other Equipment 6,509 8,200 0 0 0 0
4553 Mobile Equipment 3,343 3,346 12,500 2,450 13,500 13,500
Capital Outlays TOTAL 9,853 14,056 15,200 2,450 22,400 22,400
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4611 Interest 0 0 0 2,390 0 0
Debt Service TOTAL 0 0 0 2,390 0 0
aaa aas a a m x as saam m axa xa a as sa as a aaaa a s as a a x a as as a s x a x a a va caa a
PATROL TOTAL 2,621,645 2,696,494 2,796,754 1,524,581 2,794,577 2,791,776
Division: Detective
Budget Code: 417
Program No: 1611
PROFILE
The detective division consists of one captain, seven detectives, and one school liaison officer. Detectives
assigned to the division conduct investigations of criminal offenses through proactive and reactive response.
Proactive response includes surveillance of high crime areas, gathering intelligence information on known
or suspected criminals, and participating in purchasing contraband (such as illegal drugs or stolen property).
Reactive investigations are conducted when a criminal offense is reported and there is physical evidence to
gather and process, there are victims, suspects, and witnesses to be interviewed, and supporting
documentation to be researched and evaluated. These actions prepare the case for presentation in criminal
court.
The detective division participates in several programs including:
Anoka- Hennenin Narcotics and Violent Crimes Task Force.
Selected officers from local and county law enforcement agencies in the northwest metropolitan area,
including Hennepin and Anoka counties, are assigned to the task force. Members of the task force work in
an undercover capacity to investigate crimes relating to the sale and use of illegal drugs. Brooklyn Center
has one detective assigned to the task force.
School Liaison Program
One officer from the Brooklyn Center Police Department is assigned as a school liaison officer in the
Brooklyn Center High School. The school liaison officer uses resources from law enforcement, soci
services, and community programs in an effort to address the needs of juvenile offenders. The school liaise
officer maintains an office at the Brooklyn Center Police Department during the vacation periods of the
school year. They are primarily assigned to investigate runaways, child neglect and abuse, and other juvenile
offenses when not assigned to the Brooklyn Center High School.
DEPARTMENTAL GOALS
• Continue to completely investigate reported crimes and seek prosecution through state and federal
courts.
• Continue investigating illegal drug use in Brooklyn Center and surrounding communities by participating
and cooperating with the Anoka- Hennepin Narcotics and Violent Crimes Task Force.
• Continue resolving conflicts and assisting students, parents, and school personnel through the school
liaison program.
• Continue to participate in ad -hoc task forces to combat specific criminal activity. Ad -hoc task forces
are assembled in cooperation with other law enforcement a encies when additional resources are
esour
p g
appropriate to investigate similar or related crimes that are occurring in multiple jurisdictions. Ad -hoc
task forces usually have a duration of less than one month.
• Increase the number of surveillance details that are conducted in high crime areas. When crime analysis
shows specific patterns of crime, then surveillance may be an effective law enforcement tool.
Surveillance is only done in those cases where there is a likelihood of crime reoccurring.
• Computerize case tracking system to allow all department personnel to check on the progress of specific
cases. •
• Reduce the case load of each detective to a manageable level. Each detective currently has a case load
of between 30 -40 active cases. Felony crimes and cases with suspects in custody have the highest
priority. Cases of least importance such as misdemeanor thefts or vandalism may receive little or no
attention. The continued assignment of an investigative trainee will assist in reducing the case load of
the other detectives.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4224 Clothing/Personal Equipment $6,000
Clothing allowances for officers in the detective division according to L.E.L.S. contract.
Uniform and equipment replacement for officers in the detective division.
4310 Professional Services $1,000
Polygraph tests, expert witness fees, and costs associated with investigations.
4322 Telephone $3,600
Cellular phone services for all detective division personnel. Pager service for detective
captain, detectives and school liaison officer.
4400 Contractual $10,750
Corner House services who specialize in dealing with child victims of sexual abuse. Anoka -
Hennepin Narcotics and Violent Crimes Task Force joint powers agreement with 13 local
communities.
• 4411 Conferences /Schools $2,450
Training for detective division personnel.
PERSONNEL LEVELS
Six detectives are assigned to investigate all felony level crimes ranging from damage to property to
homicide. Theft, forgery and fraud account for the greatest number of cases investigated. The increased
sophistication in the area of forgery and fraud has placed greater time demands on detectives.
One detective is assigned to the Anoka- Hennepin Narcotics and Violent Crimes Task Force. The value of
the task force has been proven time and again through their success in apprehending and convicting major
drug dealers in the north metropolitan area.
One school liaison officer is assigned to the Brooklyn Center High School to address the unique problems
that students face in the educational setting. Approximately $45,000 of the annual cost of an officer is
reimbursed by the school district.
Number Position
1 Captain
7 Detectives
1 School Liaison Officer
•
CAPITAL OUTLAY
Item/Object Code Anticipated Units Cost(s) Use /need
purchase date
Laptop Computer 2000
P p P 1 $2,800 To replace an older notebook
computer currently being utilized
by one detective (received from
confiscated property).
•
• CITY OF BRO'_ O-CENTER 0
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 19
2000 BUDGET
2000 2000
eject Code .& Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
esxsaxzxxxxaszzzzamasazsxxaazazssamss xazxxaazszxzsx naasxxmxaszzxs azzszsxzxmasxx saxaaaszxsxsx sssszzssnxama asxzzxssssmaz
IV DETECTIVES 417
4100 Wages Regular Employees 303,899 293,701 389,234 216,519 459,434 459,434
4112 Overtime Regular Employee 31,133 29,747 13,603 11,263 16,228 16,228
4113 Compensatory Pay - Police 4,632 5,778 0 942 0 0
4117 Holiday Premium Overtime 4,764 8,733 14,937 4,218 17,818 17,818
4131 Overtime of Part -time Emp 0 18 0 0 0 0
4133 Vacation Pay 31,369 28,249 0 22,250 0 0
4134 Holiday Pay 19,691 18,412 0 10,981 0 0
4135 Sick Leave Pay 12,554 -2,861 0 8,707 0 0
alaries and Wages TOTAL 408,041 381,776 417,774 274,881 493,480 493,480
szxzxzaxxx azzzzzxxsa zzszzzzzzs maxsxzxcx xxaaa�s_�_ a�zzsas..s
4142 PERA Coordinated Plan 1,170 1,391 0 5 0 0
4143 PERA Police & Fire Plan 45,625 40,355 47,626 30,786 45,894 45,894
4146 FICA 1,140 3,560 254 1,238 1,959 1,959
4150 Employee Benefits 29,131 34,507 32,035 18,880 •39,287 39,287
4151 Health Insurance 3,873 0 0 0 0 0
4152 Life Insurance 121 0 0 0 0 0
4153 Dental Insurance 270 0 0 0 0 0
4154 Workers Comp Insurance 9,811 9,141 10,930 5,958 12,840 12,840
4158 Disability Insurance 313 358 330 201 394 394
ringe Benefits TOTAL 91,453 89,313 91,175 57,069 100,374 100,374
xxzascsamo assszaaaaz szaa =xmaaa xxxz saxxz eases xxsss azzzzzmmas
4212 Printed Forms 105 73 500 0 500 500
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 20
2000 BUDGET
2000 2000
)bject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
- zxxszsaszxxxamzaxxaaaxx�axxazaxxamxxa xsxxaszsxaszax aszsxxszxsxsxx axzxssaxaxaszz zsxsssxzssxxs xsxscxzxsmasx xxxsaszzzxszz
4220 Operating Supplies 1,626 1,272 1,300 676 1,300 1,300
4224 Clothing & Personal Equip 6,085 5,203 6,000 5,118 6,000 6,000
Supplies TOTAL 7,816 6,548 7,800 5,794 7,800 7,800
xxxaaasxxx xazszsxasa sxxxsaxxxs xxasazzzx szzsxxxaxa xsxssasaza
4310 Professional Services 11051 885 1 205 1,000 1,000
Purchased Services TOTAL 1,051 885 1,500 205 1,000 1,000
x a a z x a xxaa xxxs ma z z a a a x x sass m zx a sx x xm x zz x ax am x as zz a sxx m e s s xx
4322 Telephone Services 2,226 2,235 3,600 2,047 3,600 3,600
4334 Use of Personal Auto 0 0 50 0 150 150
Communications TOTAL 2,226 2,235 3,650 2,047 3,750 3,750
saazsxzasx zees :xsaxs mszxxxxxsa aaxxxxsaa zsssasazsz xzzxxzxxaa
4382 Equipment Repair & Maint 400 400 450 0 0 0
Repair Rental & Maint TOTAL 400 400 450 0 0 0
zzxxssaezz xzzxxxazss azaxxxxxam aaxxxxxxx zzaxxxaxxx sssxssaaza
4400 Other Contractual Service 9,729 9,650 10,500 10,209 10,750 10,750
4411 Conferences and Schools 5,924 4,711 5,500 4,578 2,450 2,450
4412 Meeting Expenses 78 54 100 11 100 100
4413 Dues & Subscriptions 947 759 900 765 900 900
4424 Towing Charges 215 0 0 0 0 0
Other Contractual Sery TOTAL 16,893 15,175 17,000 15,563 14,200 14,200
z ax C xx x x xz sea x zxxxxx xxx x x xx a x x x xxxx x s ax ma x x x sm s e x x s a s s s sees
4465 Automotive Insurance 150 0 0 0 0 0
Insurance TOTAL 150 0 0 0 0 0
4548 Compute Equipment 11,206 9,802 4,750 4,156 2,800 2,800
• N CENTER •
CITY OF BROG.
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 21
2000 BUDGET
2000 2000
rject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
.a. a a a =sx aaa as @axsCaaaaaasaaaaaaxaaaa aaaxaaaasa =aaa a aamamaaa as a a a a. s x a a a a a a aaa a a a a a o as as as a s a s aaa a aama a a a a a a aax m as a s Ca
4551 Office Furniture & Equip 7,044 0 0 0 0 0
tpital Outlays TOTAL 18,249 9,802 4,750 4,156 2,800 2,800
aaaaa a msa a as saaa a a a a as as aaaa a m a a a a a a aas as a s as a a a a : sa a a a a aaa
=CTIVES TOTAL 546,279 506,135 544,099 359,715 623,404 623,404
Division: Support Services
Budget Code: 418
Program g No. 1641
PROFILE
Support services division consists of both sworn and civilian personnel that provide support to all police
department divisions.
Public safety dispatchers are the critical link between the public and emergency service personnel.
Dispatchers are responsible for dispatching police, fire, and ambulance calls for service through the
automation of the Computer Aided Dispatch (CAD) and Mobile Computing Device (M.C.D.) systems.
Dispatchers are also responsible for booking prisoners and maintaining the holding facility.
Community service officers (CSO's) are utilized to perform police related duties that do not require a sworn
police officer. These duties include, but are not limited to, responding to complaints concerning animals,
both wild and domestic, monitoring private and commercial property for junk vehicles and other city
ordinance violations. The City, through a joint powers agreement, utilizes the Pets Under Police Security
P
( .U.P.S.) facility in Maple Grove for the boarding and disposal of impounded animals.
The neighborhood liaison assists other City departments and works directly with community development
to assist in ordinance enforcement and related activities.
The Cadet Program is designed to assist minorities in gaining law enforcement experience while attending
a two year college law enforcement program.
Dispatchers, community service officers, cadets and the neighborhood liaison are supervised by a sergea*
The records staff processes and coordinates information generated by all divisions within the department.
Their activities include transcription, dissemination, and storage of police reports along with proper
classification of crimes that is mandated by the State of Minnesota.
The property /evidence function is responsible for the proper receiving, tracking, storage, and return or
disposal of all property. Property is classified as found, recovered, confiscated, or evidence. The property
room supervisor is responsible for coordinating the disposal of city property through an auction service.
The records staff and property room supervisor are supervised by the administrative manager. The
administrative manager is also responsible for the administration of the department's budget, all police
purchasing, liquor licenses, gambling licenses, pawn shop licenses, handgun permits, and other
miscellaneous permits as required by state and City regulations.
DEPARTMENTAL GOALS
• Continue to enhance computer software applications for both the communication center and records
areas within the department. The focus will be to provide as much information in an efficient and
effective manner.
• Respond appropriately to code violations in cooperation with other City departments.
• Continue inventorying, holding, and disposing of property in the most efficient manner allowed by ci0
ordinance, state statute, and the criminal justice system.
• Improve the methods of cataloging and tracking property by the applications of the latest technology.
• Continue the efficient disposal of property through the services of an auction house.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Exnlanation Amount
4212 Printed Forms $3,600
Department letterhead, envelopes, business cards and other material done professionally.
Increase associated with new building address.
4220 Operating Supplies $4,500
Animal control supplies, directories, fax supplies, photo copier supplies, specialized paper
for communication center, property room supplies, and other miscellaneous supplies.
4224 Clothing/Personal Equipment $3,165
Anticipated personnel turnover for uniform and equipment issue for cadet and community
service officers. Uniform and equipment replacement for personnel in the support services
division.
4271 Minor Equipment $500
Replacement of typewriter.
4310 Professional Services $300
Provides multiple foreign language interpretation services in the communication center
necessary due to the change in demographics of Brooklyn Center. Interpretation services are
required by law.
4314 Medical Services $1,750
Physical and psychological examinations for anticipated community service officer turnover.
Emergency veterinarian services for injured animals.
4322 Telephone Services $43,641
Telephone services for the communication center and the police facility.
4382 Equipment Repair/Maintenance $8,020
Maintenance contracts for fax machine, photo copier, and radio and telephone logger system.
Equipment repair for transcribers and other miscellaneous support services equipment.
4386 Communication Systems Maintenance $3,200
Maintenance contract for radio base station located in the communication center.
4400 Contractual $17,000
Pets Under Police Security (P.U.P.S.) joint powers agreement with several other cities for
an animal containment center.
4411 Conferences /Schools $3,000
Training for support services division personnel.
PERSONNEL LEVELS
• Number Position
1 Sergeant
1 Administrative Manager
1 PSAP Coordinator
6 Public Safety Dispatchers
Page 2
2.80 Community Service Officers (1 full -time, 1.8 FTE)
I Neighborhood Liaison
.60 Cadet
I Classification Technician
3 Police Secretary/Receptionist
.50 Data Entry Technician
.90 Records Clerk
2.2 Typists
1 Property Room Supervisor
CAPITAL OUTLAY
Item /Object Code Anticipated Units Cost(s) Use /need
purchase date
Desktop Computers (4548) 2000 3 $6,900 Replacement of Pentium 75
computers in the support services
division which do not adequately
serve our needs - GroupWise,
Reflections, Word/WordPerfect,
Excel, Logis.
1 $2,000 Printer for the receptionist area to
Printer, Laser Black & White 2000 be used by the secretaries and the
(4548) receptionist to do police reports,
statements, warrants, etc.
•
CITY OF BROOKOCENTER • •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 22
2000 BUDGET
2000 2000
abject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
:sssssxxaxxxxxxxxxxevsxxx =v axxxxxxxxxx axxxxxasmxxams sxxssxx xxxsass sssxsxsxxx xexa ssxxos xxxsx sx xxs sxxxxxx.ea sasxssxxaasxx
►IV SUPPORT SERVICES 418
4100 Wages Regular Employees 338,367 357,189 497,343 239,850 503,862 503,862
4112 Overtime Regular Employee 9,996 9,246 8,821 4,498 8,400 8,400
4113 Compensatory Pay - Police 76 285 0 0 0 0
4117 Holiday Premium Overtime 2,683 7,337 2,296 3,597 0 0
4130 Wages Part -time Employees 96,767 82,605 126,003 54,785 122,692 122,692
4131 Overtime of Part -time Emp 48 58 0 0 0 0
4133 Vacation Pay 23,548 27,459 0 15,005 0 0
4134 Holiday Pay 18,363 20,634 0 10,683 0 0
4135 Sick Leave Pay 14,374 10,718 0 8,466 0 0
4136 Jury Duty Pay 322 0 0 0 0 0
►alaries and Wages TOTAL 504,543 515,532 634,463 336,884 634,954 634,954
sxsxxxxxxse sxxxxxeaxx sxsxxasmas sxssxxea® aassasxxxx saxasasxsx
4142 PERA Coordinated Plan 19,172 23,095 29,120 15,515 32,891 32,891
4143 PERA Police & Fire Plan 5,647 6,175 6,807 2,685 0 0
4146 FICA 34,323 36,298 43,968 24,625 48,574 48,574
4150 Employee Benefits 35,115 50,367 66,030 38,105 71,430 71,430
4151 Health Insurance 6,156 0 0 0 0 0
4152 Life Insurance 147 0 0 0 0 0
4153 Dental Insurance 388 0 0 0 0 0
4154 Workers Comp Insurance 3,467 3,969 5,832 2,173 4,722 4,722
4156 Unemployment Compensation 0 486 0 4 0 0
CITY OF BROO. .N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 23
2000 BUDGET
2000 2000
eject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
.xa x a as a x x aax as a x x ax a xaaaaaxaaaxaasax aaaxaaxsaxxx a s x axxa a x x a xxaxx xas xa axx sa xx a s x x xaaxxax x as m x a x x ax x a xffi as a a x affi xao x a ffi x ffi a
4158 Disability Insurance 191 191 0 142 272 272
Inge Benefits TOTAL 104,606 120,581 151,757 83,250 157,889 157,889
:x axe ax a x xs aaaaxxacaa amxxxxax :a a x aia a x x ax a xa xx as as x xx a s a a axx a
4212 Printed Forms 2,480 1,645 3,600 320 3,600 3,600
4220 Operating Supplies 2,741 5,064 3,550 2,891 4,500 4,500
4224 Clothing & Personal Equip 1,441 5,415 3,250 1,954 3,165 3,165
4271 Minor Equipment 586 0 1,200 426 500 500
zpplies TOTAL 7,247 12,123 11,600 5,591 11,765 11,765
a a a sx x a ax x ffix az xa a xv x x a a x x a x xxa xx a x x a ax a a x x as x a ffix x s x a x affi m x a ffi
4310 Professional Services •123 48. 500 0 300 300
4314 Medical Services 1,137 2,891 1,750 68 1,750 1
irchased Services TOTAL 1,260 2,939 2,250 68 2,050 2,050
aaxaaaxaffia xaaxxax =xa aaxxxffi :xxa aaffiaaa :xa zaxxxaxaaa axxxaaaxaa
4322 Telephone Services 19,463 21,818 23,447 12,643 43,641 43,641
4334 Use of Personal Auto 17 0 50 0 50 50
)mmunications TOTAL 19,479 21,818 23,497 12,643 43,691 43,691
zxxaaa =xxa xzaaxxffiseax axaxxxaxxa xffiaaxffiaxx a =aax =aax: axffiaffixztxxffi ',
4382 Equipment Repair & Maint 4,516 3,675 4,850 3,515 _ 8,020 8,020
4386 Communication Systems 2,000 2,200 2,200 1,100 3,200 3,200
4397 Logis Charges 66,403 65,108 76,524 41,119 79,767 79,767
pair Rental & Maint TOTAL 72;918 70,983 83,574 45,734 90,987 90,987
axxxxaaasx affixxxaazxa zaaaxxxaax zaaxxxaax xaxxffixaxax xxxxaaaasa
4400 Other Contractual Service 17,363 14,996 19,400 7,933 17,000 17,000
4411 Conferences and Schools 2,225 2,755 3,000 1,253 3,000 3,000
• CITY OF BROOACENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 24
2000 BUDGET
2000 2000
)bject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
sx x x x a ax x x aaxx xa aaxx xx x as xxxx s a a a x xx xa x s xx x x x xa a a a xx aaa xxxm xxax a xa sa x x x a a a a a xaxx as x x xxx x x a maa xx x x xx m a a a axx s x x x x x a a x as ax
4412 Meeting Expenses 43 7 50 0 50 50
4413 Dues & Subscriptions 149 306 250 335 350 350
)ther Contractual Sery TOTAL 19,781 18,064 22,700 9,521 20,400 20,400
x x xx a xx x xx x xxx x as x x x xxxx x as a as x xa a a a a x a x x a x x a ax a s a xa xx x xx x a
4548 Computer Equipment 4,138 5,033 7,500 1,739 8,900 8,900
4551 Office Furniture_& Equip 10,972 3,851 0 -62 0 0
2apital Outlays TOTAL 15,111 8,884 7,500 1,677 8,900 8,900
as xxx x xx x x a as a x x x xx x axsxx xxxxx s x xxx xxxx as aaa xx x xa x a as a caa xa
SUPPORT SERVICES TOTAL 744,945 770,923 937,341 495,368 970,636 970,636
Division: Office of the Chief of Police
Budget Code: 419
Program No: 1650
PROFILE
The office of the chief consists of the chief of police and the administrative aide. The office of the chief
coordinates and administers all divisions in the department by implementing strategy in crime prevention
and crime suppression. The chief of police serves as liaison to other City departments, neighboring
communities, and criminal justice agencies.
The administrative aide is responsible for gathering and disseminating statistical data provided to and used
to focus on crime.
DEPARTMENTAL GOALS
• Provide timely information to City administration and other City departments.
• Publicize the department's mission and goals by speaking to community groups.
• Continue to advance the department with current technology.
• Implement Automated Pawn System (A.P.S.).
• Utilize crime pattern analysis thru geographical crime mapping to allocate department resources.
• Utilize advisory committees for future planning, employee safety, and employee accident review.
• Foster cooperation with other City departments and law enforcement agencies.
PERSONNEL LEVELS e
Number Position
1 Chief of Police
1 Administrative Aide
• CITY OF BROG. VENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 25
2000 BUDGET
2000 2000
I )ject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
iz saxsaaaaaasaaaassaaaaxaaaxxaaaxxsaaa aaaxaxaaaaaasx aaxxaxaaxsaaxs axxsaaxassaaaa aaaxaaaasaaxx aaaasaaaaaaaa aaaaaaaaaaxa:
CV OFFICE OF THE CHIEF 419
4100 Wages Regular Employees 92,707 98,523 103,511 43,168 106,418 106,418
4133 Vacation Pay 8,378 10,745 0 2,237 0 0
4134 Holiday Pay 5,134 4,871 0 1,435 0 0
4135 Sick Leave Pay 3,112 19,564 0 0 0 0
4136 Jury Duty Pay -30 0 0 0 0 0
xlaries and Wages TOTAL 109,301 133,703 103,511 46,839 106,418 106,418
x aasa a a a a x aaaa a as a as aas aaxa xaa a x xx sxx a s as sx as as as a x s x xsa a a a
4142 PERA Coordinated Plan 1,828 2,106 1,402 266 1,666 1,666
4143 PERA Police & Fire Plan 7,528 7,981 8,716 4,638 6,906 6,906
4146 FICA 2,683 2,616 2,070 388 2,460 2,460
4150 Employee Benefits 7,337 4,549 8,924 2,812 9,524 9,524
4151 Health Insurance 1,311 0 0 0 0 0
4152 Life Insurance 25 0 0 0 0 0
4153 Dental Insurance 68 0 0 0 0 0
4154 Workers Comp Insurance 1,847 2,550 2,087 939 2,045 2,045
4158 Disability Insurance 355 241 382 231 431 431
ringe Benefits TOTAL 22,981 20,044 23,581 9,274 23,032 23,032
aaaxsxaaaa axassxxaaa aaaaaaxaaa axxxxxsax sxxaxxsxxa aaxxaxaaxx
4212 Printed Forms 21 477 300 0 300 300
4220 Operating Supplies 813 440 800 431 500 500
4224 Clothing & Personal Equip 972 921 850 455 850 850
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 26
2000 BUDGET
2000 2000
abject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
.x acxxxxxasccaaaacmaxaxxxaaaxxaxaxaaxx xxaxacascaaxax xaxaaaaaxxxxxx acxaaxaxxxxaxa acscsxaxaxxax xaxxxxaaaaaaa eaaaaaaaaasaa
supplies TOTAL 1,807 1,837 1,950 886 1,650 1,650
axasaasaac axxaaaaaax a :ssxaaxxx mscaacama aacsaaaaax aaaaaaaxax
4310 Professional Services 0 49 0 0 0 0
>urchased Services TOTAL 0 49 0 0 0 0
• saaa a a a a x a x aaa a xaxaa a s aaaaaaaa xa a a a as xx a xa xaa xx x x xaa x aaaxaa
4322 Telephone Services 963 190 424 149 337 337
4334 Use of Personal Auto 38 0 50 0 50 50
communications TOTAL 1,001 190 474 149 387 387
as a a a a a a a a a ca a as xx xx x x xx a s xaa a as a x x x as x a a a as x a a a a s x a a a a a a a a
4411 Conferences and Schools 1,874 993 1,650 1,725 900 900
4412 Meeting Expenses 222 412 300 155 300 300
4413 Dues & Subscriptions 450 320 500 628 600 600
)ther Contractual Sery TOTAL 2,546 1,725 2,450 2,507 1,800 1,800
x x x as a x axx sx xx a axxaa a as s a c cm ac xa as a xx x x s a a a aaaa as a ax a x x x x x x
4548 Computer Equipment 10,022 0 0 0 0 0
'apital Outlays TOTAL 10,022 0 0 0 0 0
amsaaaaaas aaasaaca :a ccamxaaxax axxxxxxxx aaxaaxaxxx aaxaxxxxax
WFICE OF THE CHIEF TOTAL 147,657 157,547 131,966 59,656 133,287 133,287
Division: Private Contract Assignments
Budget Code: 420
Program No: 1680
PROFILE
No monies are budgeted for private contract assignments. This division is used to account for private police
contracts where the City provides police personnel for a charge to businesses for special events and services.
•
CITY OF BROG N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 27
2000 BUDGET
2000 2000
ject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED 'RECOMMENDED
z z az z zzz z z zx zz czaz z a az a zz xzz mzzzzza o zz z z as ..z z zzs a szazz zz z a a zzzz z z z zzzca z z zz z z z a zz z z z z a as a z z zaz zz z z as az z z z .a = .z z zzz za
V PRIVATE CONTRACTS 420
4112 Overtime Regular Employee 818 0 0 0 0 0
.laries and Wages TOTAL 818 0 0 0 0 0
zzia m mazzzz e c e azzzzc z z c. zz z zz zz az zz : z z z z az = .z zz zz z zz zaz z z z zz
4143 PERA Police & Fire Plan 93 0 0 0 0 0
4146 FICA 7 0 0 0 0 0
4154 Workers Comp Insurance 16 0 0 0 •0 0
-inge Benefits TOTAL 116 0 0 0 0 0
s s z z a a zz zz zzsaa z zz zz x z z z z a az a}s a z az z z a zz :zzzz a s zzz zzz a z s zzz a
LIVATE CONTRACTS TOTAL 934 0 0 0 0 0
I
I
I
Division: Fire
Budget Code: 425
• Program No: 1401
PROFILE
The purpose of the Fire Department is to respond to fires, medical emergencies, and chemical spills/hazards
within the city in a timely and efficient manner to minimize the loss sustained by any citizen or business in
the city. It is the goal of our fire department to arrive at the emergency scene in no more than 6 minutes, this
has be accomplished. This is accomplished by one full -time fire chief and 40 volunteer firefighters, some
of whom also serve as fire inspectors and training officers while not responding to fires or emergencies.
Inspections of commercial, industrial, and rental units are conducted to ensure that they comply with current
fire and life safety codes. The Fire Department also works with schools and industry to teach fire safety
awareness to children and adults. This is accomplished by using volunteers and the fire chief.
Fire Inspections. Fire inspections are conducted in the commercial industrial properties once every two
years using two part-time day inspectors and one part-time night inspector. The City's apartment complexes
are inspected once a year using two part-time inspectors who work in the evenings and weekends.
Brookdale and Northbrook shopping centers and all service stations are handled by our 3 night inspectors.
Training. Training for firefighters is every Monday night for a period of two hours to keep them current
in all aspects of emergency response and to maintain their state certifications. This is accomplished by
using a part-time training officer and our line officers to help him during the training exercises.
Fire Education. One volunteer firefighter works part-time with school children teaching fire safety, most
. of which is done during a fire prevention week. He also works with juvenile fire setters in our community.
Station Duty. It has been the policy of the Brooklyn Center Fire Department to sleep two people at our
station on 63rd and Brooklyn Boulevard since the founding of the Fire Department. In addition, during any
time of inclement/severe weather, six firefighters are moved into each station until the snow or severe
rainstorm ends. This allows us to respond quickly to any type of emergency we might have in the city.
Administration. Responsible for all record keeping such as fire reports, personnel records, fire investigation
(cause and origin of all fires), and to oversee that chemicals used in manufacturing in the city are used
according to fire codes. Oversees and purchases all equipment and supplies that are needed by the Fire
Department, and recruits new firefighters and keeps records to see that both new and regular firefighters are
properly trained and that they maintain their certification. It is also responsible to ensure compliance with
all OSHA and NFPA standards for firefighting.
DEPARTMENTAL GOALS
• Continue to respond in a timely and efficient manner to all emergency calls.
• Promote fire safety in our community and try to reduce fire loss in all property in Brooklyn Center.
• Inspect all apartment/rental units and continue our inspections of all industrial and commercial property
in Brooklyn Center.
• Continue to train and maintain our state certification for our firefighters.
• Continue to recruit additional volunteer firefighters, especially people that are available during the
daytime hours of 6 A.M. to 6 P.M.
• Work with other members of our mutual aid group to make sure were not duplicating some specialty
they have, such as a Haz -Mat team, etc.
• Continue developing our Fridley training site by building additional props for training.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount 0
4100 -4158 Wages\Fringe Benefits $388,042
These funds pay for the full- and part-time wages, duty pay while on duty at the fire stations,
as well as pay while attending drills. Includes increased compensation for duty pay, as well
as 3% increase in our relief association pension fund.
4212 -4271 Supplies \clothing \tools $35,300
These funds pay for the operating supplies for the fire department such as foam, oxygen,
gloves, salvage covers first aid supplies repairs to our small equipment, it also cover all turn-
out clothing, uniforms for all 40 of our firefighters. The budget reflects an increased cost of
clothing and operating supplies.
4314 -4315 Medical Services\Instructors $4,300
These funds cover all physical and psychological exams for all new firefighter candidates as
well a physicals for any firefighter that has taken a medical leave prior to returning to duty
on the fire department. It also covers outside speakers or instructors.
4322 -4334 Radio Communications \Telephone $8,830
Phone service for both stations and also the repair on all of our fire department truck radio's,
pagers, handi talkies, and station radios.
4386 Repair\Rental\Maintenance Contract $4,000
These funds cover the maintenance contracts on equipment in the dispatch center such as A
fire department base stations, and main transmitter.
4411 -4417 Conferences \Schools\Dues\Books & Reference Material $24,650
These funds cover all schooling for all recruit and regular firefighters as well as all
conference for all fire officers, the continued maintenance of the Fridley Training Site.
4440 -4444 Central Garage\Repairs\Replacement\Fuel $99,593
These funds cover all repairs, replacement parts, and fuel for all moving equipment for the
fire department. The reason for the major increase in this year's budget is the replacement
of the old salvage truck which has become dangerous to operate.
4552 Capital Equipment \Computers Equipment $43,500
These funds cover replacement equipment over $500 for the fire department such as pagers,
computers for each station, Scott bottles, confined space entry air supple cart, and 3
replacement exhaust fans.
0
PERSONNEL LEVELS
Number Position
1 Full -Time Fire Chief
1 Part-Time Secretary
40 Volunteer Firefighters
2 Day Fire Inspectors *
3 Evening Fire Inspectors
1 Fire Education Officer
1 Training Officer *
*All are volunteer firefighters in addition to their duties as inspectors, and training for these assignments are
in addition to being volunteer firefighters. Volunteer firefighters receive monthly compensation for the extra
time these people put in.
Capital Equipment for 2000
1. 2 Computers with CD rom and Software $ 5,200
2. 30 Scott Air Bottles $21,000
3. 15 Pagers $ 9,000
4. 1 Confined Space entry cart $ 2,500
5. 3 16" Gas Exhaust Fans $ 4,800
6. 1 21" Gas Exhaust Fan $1,900
Total for 4552 Equipment $439500
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 28
2000 BUDGET
2000 2000
)bject Code & Description 1997 1998 1999 AS OF DEPT* MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
sxxax a ass a xc a s xx a s cca ca accxa a x xa sass x a aaa as a x xx a x x x a x ca c. xx x xc xxxa c a axax s a x ass c a xa x a a xxx as as a a x sac a a. a ax as ax c a a a a a c x a s c
)IV FIRE 425
4100 Wages Regular Employees 32,228 30,192 33,164 16,991 34,101 34,101
4130 Wages Part -time Employees 150,051 168,630 193,095 87,816 207,261 204,975
4133 Vacation Pay 5,552 4,786 0 3,068 0 0
4134 Holiday Pay 2,194 2,473 0 1,064 0 0
4135 Sick Leave Pay 1,223 1,225 0 0 0 0
Salaries and Wages TOTAL 191,248 207,306 226,259 108,937 241,362 239,076
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4142 PERA Coordinated Plan 577 809 872 509 898 898
4143 PERA Police & Fire Plan 4,566 3,889 3,781 2,344 3,171 3,171
4146 FICA 10,766 12,078 14,036 6,244 15,098 14,923
4149 Fire Pension Contribution 123,070 107,215 111,705 0 115,056 115,056
4150 Employee Benefits 2,045 2,649 4,402 1,502 4,762 4,762
4151 Health Insurance 374 0 0 0 0 0
4152 Life Insurance 656 634 600 393 660 660
4153 Dental Insurance 30 0 0 0 0 0
4154 Workers Comp Insurance 10,053 9,030 9,004 9,111 8,550 8,550
4158 Disability Insurance 827 827 882 212 946 946
?ringe Benefits TOTAL 152,964 137,130 145,282 20,315 149,141 148,966
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4212 Printed Forms 791 507 800 207 800 800
4220 Operating Supplies 15,081 15,557 16,500 8,644 17,000 16,500
4224 Clothi & Personal Equip 16,079 17,3 1 16,900 1,512 16,900 16,900
• CITY OF BROG. _•ENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 29
2000 BUDGET
2000 2000
)ject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
eaaaxsaaxxxaaaca saxaaaxaaaaasxxaamaxa amaaaaaaaxcaax xxsxxaaxaaaaaa aaaaaxaxaaaxa: aaaxcaxsaaccx aasaxxaxaaa�s xaaaaasxsasas
4227 Safety Supplies 533 600 600 546 600 600
4233 Building Repair Supplies 0 0 0 9 0 0
4271 Minor Equipment 391 718 500 329 500 500
applies TOTAL 32,875 34,773 35,300 11,248 35,800 35,300
a x c a xx xax x aaaacaaax a ax a x x x x ac a s saa a as as c c a s a x as a s a xa a x aaa sx
4314 Medical Services 3,868 3,160 4,000 1,665 4,000 4,000
4315 Instructors 60 200 300 0 300 300
archased Services TOTAL 3,928 3,360 4,300 1,665 4,300 4,300
sa x a a xaa a s x a s a a a a x a a a saaa aax a s a s a s a x a m a a: ass s ss m a s e a m as m a as
4322 Telephone Services 3,503 4,397 3,600 2,626 4,000 4,000
4323 Radio Communications 4,567 3,404 4,630 1,755 4,630 4,630
4334 Use of Personal Auto 0 0 200 0 200 200
)mmunications TOTAL 8,071 7,801 8,430 4,380 8,830 8,830
sa maaaaa ax s a aaxxaxca a xc c acss xs saaa xxaa a ass m sa aaa a as as ax aaxx
4386 Communication Systems 2,029 4,029 4,000 2,688 4,000 4,000
apair Rental & Maint TOTAL 2,029 4,029 4,000 2,688 4,000 4,000
smaa ssssxa saaa : :aaax a s s ma c c csc c cx c c a cax a ax a s aaa a s ax saaa a axm ,
4411 Conferences and Schools 15,674 17,875 17,600 12,509 17,600 17,600
4413 Dues & Subscriptions 2,434 1,580 2,050 1,398 2,050 2,050
4417 Books /Reference Materials 5,676 4,803 5,000 326 5,000 5,000
ther Contractual Sery TOTAL 23,783 24,259 24,650 14,233 24,650 24,650
saaa x xx_= s cassasa a s
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4440 Fuel Charges 3,,345 2,887 3,064 1,822 3,241 3,241
4441 Fixed Charges 111,313 99,568 49,828 22,885 50,323 50,323
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 30
2000 BUDGET
2000 2000
bject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
x acc c ca a x x ccc cc c aaaa s°acxaa ax cc :c cc a cx cca xacc x a a a z zc a c a z accxxx aaax a cc x x c x ca c x aaa c as c zc c xx aacx cac c x cc x acx s x a a c ccx c ca a as c
4442 Repair & Maint Charges 27,236 50,468 38,124 26,741 46,029 46,029
4444 Replacement Charges 0 0 10,500 0 0 0
ventral Garage Rentals TOTAL 141,894 152,923 101,516 51,447 99,593 99,593
axxaxa aaa a as c c c x c ac a z: z ass zas a azac z za za a zaaa c c cxx c cac xaa as c
4481 Electric Service 0 0 0 0 10,400 10,400
4482 Gas Service 0 0 0 0 22,000 22,000
4484 Water Service 0 0 0 0 900 900
4485 Sanitary Sewer Service 0 0 0 0 1,750 1,750
4487 Solid Waste Disposal 0 0 0 0 1 1,500
Itilities TOTAL 0 0 0 0 36,550 36,550
a a c x s x c cc a cva c c a cc c a a cxa c accc c ac c as ez zs a s ac c a c cc c zcz aza a zc a
4548 Computer Equipment 4,743 0 0 4,526 0 0
4552 Other Equipment 43,444 43,639 43,000 38,636 44,400 43,500
4553 Mobile Equipment 0 0 0 1,764 0 0
apital Outlays TOTAL 48,187 43,639 43,000 44,926 44,400 43,500
'IRE TOTAL 604,979 615,220 592,737 259,839 648,626 644,765
Division: Emergency Preparedness
Budget Code: 426
Program No: 1361
PROFILE
The purpose of the Emergency Preparedness Division is to have in place a plan that will allow the City to
continue to operate should there be a large man-made or natural disaster. This plan will allow the City to
quickly request State or Federal assistance more readily after a disaster. The Emergency Preparedness
Division is run by the Fire Chief, who divides his time as needed between the Fire Department and
Emergency Preparedness.
It is the responsibility of the Fire Chief to conduct one exercise to test the City's emergency plan each year.
DEPARTMENTAL GOALS
• To have a tabletop exercise with the City Manager and department heads, if possible.
• To have a full scale exercise with the fire and police departments.
PERSONNEL LEVELS
Number Position
.5 Fire Chief
•
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4100 -4158 Wages\Fringe Benefits $38,396
These funds cover .5 or half -time salary of the Fire Chief who is also the City's Emergency
Preparedness Director.
4212 -4227 Supplies\Printed forms $1,900
These funds cover the operating supplies and the printed forms used by the Emergency
Preparedness Division.
4322 Telephone Service $1,500
These funds cover all phone service for the Emergency Preparedness Division as well as one
portable phone.
4382 Equipment Repair & Maintenance $2,500
These funds pay for the maintenance contract with Doradus, Inc., on the-four emergency
sirens. This also funds repair costs for miscellaneous repairs not covered in the maintenance
contract.
• 4386 Maintenance Contract $554
These monies provide for the Emergency Preparedness share of the maintenance contract for
the communications center. It reflects a $100 increase due to additional maintenance costs.
4411 Conferences and Schools $1,500
This item provides for the training seminars and workshops in the Emergency Preparedness
area and also one international conference on emergency management. There is a slig
increase to cover schools and conferences for the Director and Coordinator. 6
4413 Dues and Subscriptions $465
This item provides for the costs of journals and memberships relating to Emergency
Preparedness.
4417 Books/Reference Materials $500
This fund is used to provide for the printing and artwork for public information pamphlets
and brochures used by Emergency Preparedness. $500 for Tornado Awareness Week for
schools.
4481 Electric Service $500
These funds pay for electrical service for the four emergency sirens.
CAPITAL OUTLAY
In May of 1999 h I have the sirens evaluated and the company stated that the present sirens are considered
an old work horse and with proper yearly maintenance they felt that we could run the present units for
another 5 to 6 years without any major problems. So I am recommending that we postpone the replacement
schedule until 2004 or 2006.
Item Anticipated Units Cost(s) Use /need
purchase date per unit
No Capital outlay requested for 2000 2004 or 2005 4 35,000 Replace 30 year old sirens
But we should replace our warning
sirens in the year 2004 or 2006
depending upon their condition
•
• CITY OF BROO CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 31
2000 BUDGET
2000 2000
)ject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL" ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
:a c a za aas aaaaa a s aaaaa aaa x a aaa a as a aasz as aaa az a a a a a s a a as aaa oaaasxaa axaa aaaaa aaaaa as a as as x as a a a as a s as a s a a aaa a aaa x as a a s asa
X EMERGENCY PREPAREDNESS 426
4100 Wages Regular Employees 35,999 30,158 33,164 17,164 34,101 34,101
4112 Overtime Regular Employee 2,065 0 0 0 0 0
4130 Wages Part -time Employees 480 580 0 64 0 0
alaries and Wages TOTAL 38,544 30,738 33,164 17,228 34,101 34,101
asza a a a a a a a a a a a a a a a a zaa a a a a a a a a za as a saa as a s aaa a a a a a z a az a a a s
4142 PERA Coordinated Plan 669 30 0 3 0 0
4143 PERA Police & Fire Plan 2,638 3,438 3,781 1,914 3,171 3,171
4146 FICA 1,139 44 0 5 0 0
4154 Workers Comp Insurance 1,186 1,042 1,220 454 1,124 1,124
ringe Benefits TOTAL 5,631 4,554 5,001 2,377 4,295 4,295
as a a x a x a s a ass a a a z ax a z aaaaaa s s a a z z a a a a s a as as aaa z a a aaa z za asaa
4210 Office Supplies 0 0 0 31 0 0
4212 Printed Forms 378 178 400 137 400 400
�
4220 Operating Supplies 691 636 600 223 1,000 1,000
4227 Safety Supplies 0 571 500 0 500 500
4234 Street Maint Materials 10,972 0 0 0 0 0
4243 Utility System Supplies .773 0 0 0 0 0
zppliee TOTAL 12,814 1,385 1,500 391 1 1,900
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4322 Telephone Services 2,507 2,354 1,500 1,128 1 1
)mmunications TOTAL 2,507 2,354 1,500 1,128 1,500 1,500
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4382 Equipment Repair & Maint 2,599 2,580 2,500 4,776 2,500 2,500
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 32
2000 BUDGET
2000 2000
►bject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
: aaxxxxxx ¢x¢¢axxxxsxsxxxxsaxxxxxaaxxxs xxxxxxxasaaxxx ssxaxxxxaaxxxx aaxxxssaaaxxsx saosa :as¢zz¢a aazxaa¢xx¢xxx a¢xasaxxxaaxx
4386 Communication Systems 0 506 554 0 554 554
repair Rental & Maint TOTAL 2,599 3,086 3,054 4,776 3,054 3,054
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4400 Other Contractual Service 951 0 0 0 0 0
4411 Conferences and Schools 1,497 1,050 1,500 699 2,000 1,500
4413 Dues & Subscriptions 190 399 465 360 965 465
4417 Books /Reference Materials 0 295 500 120 500 500
)ther Contractual Sery TOTAL 2,638 1,744 2,465 1,179 3,465 2,465
axz xx ¢xa a a zas x ¢ xza ¢ a sa x¢ z xaasx xx a ¢ x xxax a z a s xa ss a a ax s ¢x s sm mm
4443 Multi -use Hourly Charges 6,851 0 0 0 0 0
ventral Garage Rentals TOTAL 6,851 0 0 0 0 0
a¢ax¢xxxsx aax¢xxxaaa axaxxxx¢sa mxxaamaaa aaaaaaaxaa aaaaaaasaa
4481 Electric Service 283 283 500 165 500 500
rtilities TOTAL 283 283 500 165 500 500
xxxxxsaaaa x¢xxaxasaa xxsxzssaxx s¢xsasxsx masaaaaaa¢ ¢axamxsxsa
4552 Other Equipment 5,666 0 0 0 0 0
'apical Outlays TOTAL 5,666 0 0 0 0 0
:aa a ease sa : axaa¢ axax ¢aaa as aaaa a a: a aaa m a ¢ :aax m a a a a a a a ¢ a ¢ xa as
EMERGENCY PREPAREDNESS TOTAL 77,532 44,143 47,184 27,244 48,815 47,815
Division: Inspections
Budget Code: 430
. Program No: 1452
PROFILE
The Inspections Division consists of three full -time inspectors, one support personnel, and a seasonal
temporary. The positions include the Building Official, Building Inspector, Housing Inspector, and
Customer Service Representative/Permit Technician. The three inspectors are responsible for and provide
inspection services for rental licenses, housing maintenance, Section 8, building permits, fire suppression
permits, mechanical permits, plumbing permits, sign permits, water and sewer permits, plan reviews, and
complaint- oriented inspections.
DEPARTMENTAL GOALS
In 2000, the Inspection Department is anticipating a significant increase in building activity within the city.
It is anticipated that the additional work load will result from the construction start of Brookdale, the Reagle
Theater, the Joslyn development and the redevelopment of 69th and Brooklyn Boulevard. Through May of
1999, the Inspections Department issued 876 permits with a value of $23,455,211 compared to the 1998
Department total of 2,462 permits with a value of $27,675,017.
In the first six months of 1999, the Building Official performed 362 plan reviews. In addition, the Building
Official and Building Inspector made 3,483 permit inspections compared to a total of 3,686 inspections
made in all of 1998. The Housing Inspector made 155 rental inspections and 192 Section 8 inspections. The
Inspections Department anticipates an increase in inspection activity next year but will continue to provide
the community with this important service to the community.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4411 Conferences and Schools $8,500
As noted in the 1999 budget, by the year 2000 the State of Minnesota will no longer operate
under the current Uniform Building Code but rather the International Code Council. Also,
in the spring of 2000 the State of Minnesota will have a new mechanical code and a new
energy code which will require training for our inspectors. Inspection divisions will be rated
on experience, education, and training. Brooklyn Center homeowners' insurance rates will
be impacted by the Inspection Division's rating. Training sessions include state seminar
($540); lead paint certification ($400); MACHO fall and spring ($600); ICBO cross training
($460); National ICBO and IRC code training and meetings ($6,500).
4413 Dues and Subscriptions $1,550
ICBO dues (3 inspectors $225); NFPA dues ($600); Lake Country & North Star dues ($200);
MACHO dues ($100); MHA dues ($150) and misc subscriptions ($225).
. 4417 Books and Reference Materials $1,200
Books and magazines, and new code books for the year 2000.
4220 Operating Supplies $1,600
Apart from general department supplies the request includes $130 for the ARM bus tour.
4224 Clothing & Personal Equipment $ 800 0
Shoe covers, latex gloves, coveralls and jackets for inspectors
PERSONNEL LEVELS
Number Position
1 Building Official/Inspector
1 Building Inspector
1 Housing Inspector
1
Customer Service Representative/Permit Technician
1 Building Inspector, Temporary Full -Time - Requested
I
I
s
• CITY OF BROL OCENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 33
2000 BUDGET
2000 2000
eject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
xa ma a aaz a s as aax: x:a a as a s =z a s sa a s as a z a a a s aaa aaaz = sa a as x:a a a a asa s a a a a a as aaa as a a e aaa a a a a z as x:a as a za a s aasas a a a aaa a a a as azs zasaa
IV INSPECTIONS 430
4100 Wages Regular Employees 112,134 130,950 167,922 84,484 220,432 220,432
4112 Overtime Regular Employee 5,552 6,065 0 117 0 0
15 355 12,781 11,969 14,769 0 0
4130 Wages Part-time Employees ,
g
4131 Overtime of Part -time Emp 1,496 0 0 0 0 0
4133 Vacation Pay 8.,158 8,410 0 4,796 0 0
4134 Holiday Pay 6,769 7,531 0 3,278 0 0
4135 Sick Leave Pay 5,780 8,813 0 3,932 0 0
4136 Jury Duty Pay 0 846 0 0 0 0
alaries and Wages TOTAL 155,243 175,398 179,891 111,376 220,432 220,432
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4142 PERA Coordinated Plan 6,584 8,457 9,318 5,004 11,418 11,418
4146 FICA 12,163 13,079 13,762 8,260 16,863 16,863
4150 Employee Benefits 11,141 16,762 17,608 10,268 23,810 23,810
4151 Health Insurance 2,326 0 0 0 0 0
4152 Life Insurance 15 0 0 0 0 0
4153 Dental Insurance 200 0 0 0 0 0
4154 Workers Comp Insurance 1,308 1,368 1,387 727 1,722 1,722
4156 Unemployment Compensation 33 0 0 0 0 0
ringe Benefits TOTAL 33,770 39,666 42,075 24,260 53,813 53,813
4210 Office Supplies 112 114 b 99 0 0
4212 Printed Forms 771 977 1,000 419 600 600
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 34
2000 BUDGET
2000 2000
)bject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
:zz =xaaaaaa=aaaaa =aaa= =aaa =saxes ==saaax aaxcsaazzaaaaa aaaaxz =aaxx = =z =xza =a =azaaaas caxazaaaaxxaa azxzaa = =azaa: =aaaa = =aasaza
4220 Operating Supplies 678 1,202 2,200 571 1,600 1,600
4224 Clothing & Personal Equip 0 0 800 58 800 800
Supplies TOTAL • 1,561 2,293 4,000 1,148 3,000 3,000
aaasax z a a= s= x a= a s x x= a= xazsa =ax ax c aa= _= a =_ s= x a= s as a aaxs s x s as
4310 Professional Services 210 107 3,000 0 3,000 3,000
?urchased Services TOTAL 210 107 3,000 0 3,000 3,000
as =xxa : =as aaxsaxx =xa axxaasaxss =s =axxaxx asaaaxa =as saxaassaxs
4322 Telephone Services 991 1,146 1,500 687 1,500 1,500
4326 Contract Cleaning /Exterminatin 0 0 0 1,175 0 0
4330 Transportation 96 105 0 120 120 120
I
4334 Use of Personal Auto 50 57 100 79 100 100
7ommunications TOTAL 1,137 1,308 1,600 2,061 1,720 1,720
aaasaxxzaa xaaxasaa == saxaaax =aa aaaasaxss asxsaxasaa =assesses = =x ''
I
4382 Equipment Repair & Maint 0 116 0 0 0 0
4397 Logis Charges 0 7,748 7,893 4,440 8,633 8,633
tepair Rental & Maint TOTAL 0 7,864 7,893 4,440 8,633 8,633
xc __ ass azx xxx x a =a zs a xxazaaa = == axxxa sxca = a =a xs xx s s as z zxz x a= _ i
4400 Other Contractual Service 0 270 0 0 0 0
4411 Conferences and Schools 2,116 2,391 7,750 2,871 8,500 8,500
4413 Dues & Subscriptions 825 1,044 1,000 675 1,550 1,550
4417 Books /Reference Materials 0 701 700 418 1,200 1,200
ether Contractual Sery TOTAL 2,941 4,405 9,450 3,965 11,250 11,250
4440 Fuel Charges 863 753 669 585 843 843
• . 0
CITY OF BROC _N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 35
2000 BUDGET
2000 2000
ject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
axx x s x a xa a axxa aaaa sx a as a x a s a ax axxa as x axx a xxxm a xxx a xaaxx a s xa axax a xxx =axxxx a a x ax a xxx x x vxaaa xa a a a x x a aaa x a as x x xx a a a a xxx s a
4441 Fixed Charges 4,400 5,353 6,978 2,764 5,604 5,604
4442 Repair & Maint Charges 2,880 928 2,818 792 2,246 2,246
4444 Replacement Charges 0 0 2,300 0 0 0
antral Garage Rentals TOTAL 8,143 7,034 12,765 4,142 8,693 8,693
x a aaxx a a a a a aaxx x aax x a a a aax suss aaaa a s aaa a xxx x ax aaa a as s a a a as a
4487 Solid Waste Disposal 0 0 0 15 0 0
.ilities TOTAL 0 0 0 15 0 0
x x a aaa m aam saaa as a as: s a : s a s s mss a s am a a a as a aaa xxa a a a as a s sm a a a a
4548 Computer Equipment 0 0 7,500 7,500 0 0
tpital Outlays TOTAL 0 0 7,500 7,500 0 0
a as as a aaxx a a a a as a as a a ax a a a a a a a s a a a a a m as a a a a a a a as a a a a a a a as a o
fSPECTIONS TOTAL 203,004 238,073 268,174 158,906 310,541 310,541
Division: Planning and Zoning
Budget Code: 431
Program No: 1461
PROFILE
The planning division is responsible for the enforcement of the City's zoning ordinance (Chapter 35) and
the sign ordinance (Chapter 34). The division prepares initial reports on all applications to the Planning
Commission, including site and building plans, special use permits, variances, rezoning, appeals, and
preliminary plats. Also, the division administers site performance guarantees and oversees the issuance of
land use permits, sign hanger licenses, sign permits, and the inspection of signs.
DEPARTMENTAL GOALS
Provide timely and thorough review of all planning commission applications and to assist and interpret for
the general public the City's Zoning Ordinance and other related ordinances.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4310 Professional Services $3,000
This item is used to fund special research items that may come before the Planning
Commission in 2000. This is a decrease of $500 or 14.3 percent.
4413 Dues and Subscriptions $1,300
American Planning Association (planning and zoning laws subscription) ($1100); Journal
of Planning Associates ($100); miscellaneous ($100).
PERSONNEL LEVELS
Number Position
1 Planning and Zoning Specialist
1 Community Development Secretary
•
CITY OF BROOKLOCENTER 0
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 36
2000 BUDGET
2000 2000
bject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
= aaaaxxamaxaammaxxxaxasxxxxxsxxxaxxxa xxxxxxaaaaxxxa xxxxaaaasaaxaa xxxxxxaaaaaxxx xxxxxxxxxsaaa axxxxxasmaaa a xamaxxxxxxxxx
IV PLANNING & ZONING 431
4100 Wages Regular Employees 68,036 70,758 85,232 42,582 88,437 88,437
4112 Overtime Regular Employee 0 104 0 21 0 0
I
4133 Vacation Pay 5,907 5,821 0 3,754 0 0
4134 Holiday Pay 3,710 3,99 0 1,485 0 0
4135 Sick Leave Pay 2,549 2,348 0 1,164 0 0
4136 Jury Duty Pay 0 568 0 0 0 0
salaries and Wages TOTAL 80,201 83,591 85,232 49,007 88,437 88,437
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4142 PERA Coordinated Plan 3,646 4,346 4,415 2,539 4,581 4,581
4146 FICA 6,148 6,356 6,520 3,764 6,765 6,765
4150 Employee Benefits 6,141 8,081 8,804 4,234 9,524 9,524
4151 Health Insurance 971 0 0 0 0 0
4152 Life Insurance 5 0 0 0 0 0
4153 Dental Insurance 71 0 0 0 0 0
4154 Workers Comp Insurance 1,006 573 591 281 607 607
'ringe Benefits TOTAL 17,987 19,356 20,330 10,818 21,477 21,477
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4210 Office Supplies 3 0 0 45 0 0
4220 Operating Supplies 354 203 200 0 200 200
'upplies TOTAL 356 203 200 45 200 200
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4310 Professional Services 34,589 4,072 3,500 734 3,000 3,000
CITY OF BROG. N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 37
2000 BUDGET
2000 2000
ject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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Lrchased Services TOTAL 34,589 4,072 3,500 734 3,000 3,000
4334 Use of Personal Auto 24 0 50 0 25 25
immunications TOTAL 24 0 50 0 25 25
4382 Equipment Repair & Maint 0 152 0 0 0 0
4397 Logis Charges 7,946 0 0 0 0 0
:pair Rental & Maint TOTAL 7,946 152 0 0 0 0
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4411 Conferences and Schools 49 0 100 40 100 100
4413 Dues & Subscriptions 945 1,006 1,300 515 1,300 1,300
4417 Books /Reference Materials 0 153 0 0 0 0
:her Contractual Sery TOTAL 993 1,159 1,400 555 1,400 1,400
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,ANNING & ZONING TOTAL 142,097 108,533 110,712 61,158 114,539 114,539
e s •
Division: Assessing
Budget Code: 432
Program No: 1102
PROFILE
The primary function of the Assessing Division is the accurate classification and valuation of all real
property located within Brooklyn Center. Additional duties include: answering questions and concerns
from taxpayers, responding to tax appeals filed in State Tax Court, implementing new statutory
requirements, meeting statutory requirements for the reappraisal of one - fourth of all parcels within the
city each year, maintaining the property data system (PDS) information, maintaining special assessments
data, preparing special assessment reports for the finance department and certifying special assessments
to Hennepin County, providing computerized reports and responding to requests of other City
departments and members of the general public.
DEPARTMENTAL GOALS
• Continued improvements in overall procedures and methodologies through refinements in the CAMA
system, streamlined office policies, improved file maintenance, education of personnel and other
advancements in computerized appraisal.
• Improve on the overall comprehensiveness of commercial, industrial, and apartment property
characteristics data through continued reappraisal schedules.
• Continued development of standardized GIS applications for integration with general assessment
duties and activities.
• The timely and effective resolution of all property tax appeals.
• Assist and promote the improvement of general levels of communication and sharing of information
between metro assessment jurisdictions.
Residential Appraisal: This activity comprises approximately 40% of the division's budget. Planned
activities in 2000 begin with the inspection and reappraisal of approximately 2,140 residential parcels.
Additional duties include reviewing new construction, any new building improvements, and any removed
or demolished properties. Due to ongoing increases in residential property valuations, substantial
resources may also be devoted to responding to taxpayer inquiries and concerns. Other duties include
administration of homestead classification, calculation of limited market value and the processing of This
Old House applications.
Appeals: This activity requires approximately 20% of the division's resources. Currently outstanding
tax court petitions number approximately 38 and include a total assessed valuation of approximately
$95,131,100. The number of petitions filed has stabilized, but the remaining cases are becoming
somewhat more difficult to resolve. Appeals relating to Marquette Bank, Norwest Bank, Northbrook
Center and JC Penny's are likely to require substantial resources during calendar year 2000. The
Brookdale appeals for all but one year have been resolved.
Non - Residential Appraisals: Approximately 20% of this division's overall resources are devoted to this
activity. This activity in 2000 will include reappraisal of retail and automotive properties. All apartment,
industrial, and commercial property will be revalued. Primary focus is on assembly of market
information relating to the sale, management, and leasing of these types of properties. Specific attention
is paid to sectors of the market considered to be most active.
Special Assessments: This activity comprises approximately 10% of this division's resources, however
for four- to six -week periods in the fall and spring it requires the full attention of one em ee
to .
. P Y
Activities include re aration of rep maintenance of data base receipt of payments, and providing
P P P � P P Y � p o idmg
the certified specials to Hennepin County for inclusion in owners future property tax bills. Recent
increases in the number of parcels impacted by new special assessments each year has caused the
demands of this function to expand substantially.
Interdepartmental Activities: Comprises approximately 10% of this division's resources. Activities
include preparation of reports for redevelopment projects, analysis of tax increment projects and districts,
and anticipated future tax base and potential refund information. Time is also devoted to projects relating
to housing, legislative, and other citywide issues.
SPECIFIC EXPENDITURE CODE DETAIL,
Object
Number Explanation Amount
4271 Minor Equipment $1,000
Minor Equipment is budgeted for the purchase of office equipment, file cabinets,
replacement of cameras, calculators, etc. This is one line item of the supplies budget
which is unchanged for 2000.
4310 Professional Services $2,500
This is a restatement of an annually budgeted item for professional services. It is reserve
for items such as appraisal services, FF & E analysis, market studies, demographi0
analysis, or other expert witness services for tax court. This line item is not icall
tYP Y
expended, but is a available should a articular court case require such services.
P P q
4321 Postage $3,000
Increase is due to potential postage rate increases. Primarily used to pay for the cost of
mailing the annual valuation notices to approximately 8,400 parcels. Since 1998 these
notices have been mailed at the full first class rate.
4325 Teleprocessing $1,500
This is a new line item this year and includes payments to Hennepin County for computer
terminal connections and payments to support the metropolitan assessor's data exchange
for commercial industrial sale information. The data exchange is being converted to an
Internet based system and the Brooklyn Center assessor's office will be assessed in 2000
between $500 and $1000 as it's share of the development and implementation costs of the
new system. This line item is primarily responsible for the increase in the total for
communications from $3,900 in 1999 to $5,250 for the year 2000.
4411 Conferences and Schools $3,430
An increase of $55.00 from the 1999 budget. Includes professional training for all
assessing division personnel. All licensed staff members must maintain statutorily
mandated levels of continuing education. Also is used to cover the cost of regular
assessment meetings and conferences which the assessor and staff are required b�
Minnesota law to attend.
4413 Dues and Subscriptions $1,302
This item is less than 1999 budget by $ 131.00. It is comprised of IAAO dues; MAAO
dues; assessors' licenses; and an affiliate Board of Realtors' membership. Subscriptions
are to Shopping Center Today, Shopping Center Business, Host Report, Real Estate
Journal, City Business, Appraisal Journal, and Korpacz Report and CB Richard Ellis
Commercial Forecast.
4417 Books/Reference Materials $1,599
An decrease of $396 from the 1999 budget. Individual items include: Marshall Valuation
Service - $240, Marshall Swift Cost Estimator - $604, MLS Sold Market Reports - $250,
Dollars and Cents - $270, Host Report - $150, Minnesota Legal Register - $85 The
assessor's data exchange, a required payment to Hennepin County budgeted at $150 in
1999, has been reallocated to budget item 4325.
4548 Computer Equipment $2,000
One standard PC and 17" monitor.
PERSONNEL LEVELS
Change in job classification of current Appraiser II from D34B to D34D (two steps). Anticipate
promoting all other employees one pay grade at the time of their annual review.
• The continuation of the part-time position of data collector. Anticipate the return of the same seasonal
employee employed for the two previous summers. Position is responsible for assisting in the annual
field inspections of the residential quartile. Combined with substantial field work by the Appraiser
Technician this will enable the Appraiser II to assist in the reappraisal of commercial, industrial and
apartment properties. This allows maximum utilization of current personnel, experience, and training for
a minimal additional cost. The budgeted cost of this position is $5,000, unchanged since 1997.
Number Position
1 City Assessor
1 Appraiser II
1 Appraiser Technician
1 Assessing Secretary
1 Data Collector, Temporary Part-Time
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
One standard PC and 17" monitor March 2000 1 $2,000 Replace existing.
•
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 38
2000 BUDGET
2000 2000
bject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description 'ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
aaa�aaaxaaaxmaaaaxasaaaaaaamasamaaaaa aaaxaaaaamsaaa aaaaaa =aaaaaxs xaaaaaxaaaamsa aaaaaaaaaamaa aaaaaaaaaaams aaa aaaxaxmaaa
, IV ASSESSING 432
4100 Wages Regular Employees 145,486 141,300 172,847 83,397 180,603 180,603
4112 Overtime Regular Employee 27 929 0 79 0 0
4130 Wages Part -time Employees 5,261 4,270 5,000 2,349 5,000 5,000
4133 Vacation Pay 9,782 9,298 0 4,916 0 0
4134 Holiday Pay 7,595 7,346 0 3,405 0 0
4135 Sick Leave Pay 4,328 2,688 0 1,603 0 0
4136 Jury Duty Pay 0 296 0 0 0 0
4197 Temporary Services 0 1,932 0 0 0 0
ialaries and Wages TOTAL 172,480 168,059 177,847 95,749 185,603 185,603
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4142 PERA Coordinated Plan 7,274 8,309 .8,953 4,807 9,614 9,614
4146 FICA 12,238 12,761 13,223 7,306 14,199 14,199
4150 Employee Benefits 12,475 14,583 17,728 9,413 19,048 19,048
4151 Health Insurance 1,640 0 0 0 0 0
4152 Life Insurance 10 0 0 0 0 0
4153 Dental Insurance 180 0 0 0 0 0
4154 Workers Comp Insurance 1,172 1,153 1,467 537 1,555 1,555
4156 Unemployment Compensation 0 0 0 511 0 0
4158 Disability Insurance 291 291 338 211 404 404
'ringe Benefits TOTAL 35,281 37,098 41,709 22,785 .44,820 44,820
sma as a aaaa as a x a a aaa= caa a a a Ca a s as aaaaaa a as a a a a a a a a a a x xm a a x a xz
4210 Office plies 146 245 200 89 200 200
CITY OF BROG. .N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 39
2000 BUDGET
2000 2000
>ject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
:ax xx a av x x s x x a at x x xxa ¢ a s a x xa aaa xx x aas x aaa a a a as xs sea axx x xx x as x a xsx a x x x a a a a a a as x a as svx x aaaa a a a s a aaa a a a a a a xx a a a a aaa aaa asa
4212 Printed Forms 743 517 500 50 500 500
4220 Operating Supplies 1,336 3,105 800 804 800 800
4271 Minor Equipment 724 738 1 292 1 1
applies TOTAL 2,948 4,605 2,500 1,234 2,500 2,500
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4310 Professional Services 72 0 2,500 0 2,500 2,500
irchased Services TOTAL 72 0 2,500 0 2,500 2,500
a xs a a: aaa a x x x x x x xax a a s x xxxxa x x a s ax x a a a a as a s as a a a a z a a a aaaaaa
4321 Postage 1,750 2,766 2,900 2,853 3,000 3,000
4322 Telephone Services 0 360 500 206 150 150
4324 Delivery Service 0 0 0 97 0 0
4325 Teleprocessing Services 0 0 0 0 1,500 1,500
4334 Use of Personal Auto 1,124 568 500 452 500 500
)mmunications TOTAL 2,874 3,694 3,900 3,608 5;150 5,150
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4397 Logis Charges 14,161 14,115 15,558 9,693 15,125 15,125
:pair Rental & Maint TOTAL 14,161 14,115 15,558 9,693 15,125 15,125
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4411 Conferences and Schools 3,114 3,428 3,375 535 3,430 3,430
4413 Dues & Subscriptions 1,296 1,505 1,433 943 1,302 1,302
4417 Books /Reference Materials 1,690 1,416 2,070 1,345 1,674 1,674
:her Contractual Sery TOTAL 6,100 6,349 6,878 2,823 6,406 6,406
as aaaaaaxx x a x a a s a a a a a s aaaas a as ax xxxax ax aaa aaa x ax a a ax a a a aaaa
4440 Fuel Charges 278 295 138 93 150 150
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 40
2000 BUDGET
2000 2000
)bject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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4441 Fixed Charges , 88 4,573 2,045 3,692 3,692
4442 Repair & Maint Charges 1,474 642 1,11.7 0 552 552
::entral Garage Rentals TOTAL 4,347 5,224 5,828 2,138 4,394 4,394
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4548 Computer Equipment 6,079 2,866 5 6,167 2,000 2,000
2apital Outlays TOTAL 6,079 2,866 5,900 6,167 2,000 2,000
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ASSESSING TOTAL 244,342 242,010 262,620 144,198 268,498 268,498
I
I
Division: Convention and Tourism
Budget Code: 433
Program No: 1870
PROFILE
Operators of hotels and motels in Brooklyn Center collect a six percent tax on the rent they charge
for providing lodging. The tax was enacted in two, three percent segments. The City collects the
tax proceeds from the operators and forwards 95% of the first three percent to the North Metro
Convention and Tourism Bureau to be used in accordance with Minnesota Statutes. Section
477A.018, for the purpose of marketing and promoting the City as a tourist or convention center.
The City retains five percent of the first three percent to reimburse itself for the cost of administering
the program. The City also retains the entire second three percent to reduce the need for property
taxes to support City services.
Revenue estimates for 2000 lodging tax are $650,000. This estimate is based on 1998 lodging tax
revenues of $660,613. This estimate is conservative in that it assumes no additional growth from
new or existing hotels.
Based on revenues of $650,000, the Convention and Tourism line item would be $308,750.
CITY OF BROL _N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 41
2000 BUDGET
2000 2000
eject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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[V CONVENTION & TOURISM 433
4414 Licenses, Taxes, & Fees 248,779 313,792 261,250 179,896 308,750 308,750
:her Contractual Sery TOTAL 248,779 313,792 261,250 179,896 308,750 308,750
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INVENTION & TOURISM TOTAL 248,779 313,792 261,250 179,896 308,750 308,750
�r
it
Division: Social Services
Budget Code: 435
Program No: 1821
PROFILE
The City of Brooklyn Center approves funding requests for various human/social service -type contracts,
generally pursuant to joint powers agreements.
Funding Requests
The City Council set funding for 2000as follows:
Joint Powers Agreements
Five Cities Senior Transportation ....... ............................... 12,722
Northwest Hennepin Human Services Council ............................ 17,662
Project Peace ....................... ............................... 45.646
Joint Powers Agreements Subtotal ............................... 76,030
Contract Services
Brooklyn Community Band .................................................
Brooklyn Center Youth Hockey .......... ............................... 2,500
Brooklyn Peacemaker Center, Inc . ....... ............................... 15,000
Heritage Festival .......................... ............................500
PRISM.............................. ............................... 8,000
• North Hennepin Mediation Program, Inc ... ............................... 4.000
Contract Services Subtotal ............. ............................... 30.000
Total Social Services Requests $106,030
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 42
2000 BUDGET
2000 2000
abject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code &• Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
xxxxmxxxaaxxxxaxxxaaxxxxaacaaxxxxxaax xaaxxxxxaaxxxx axxxxaaxxxxaax xaxxxxaaxxxxxa xxxxxxaaxaxxx xaaxxxxxxxaxx xxxx3axxxxxxx
)IV SOCIAL SERVICES 435
4400 Other Contractual Service 79,800 73,066 79,860 65,530 110,776 96,000
4413 Dues & Subscriptions 0 0 0 500 0 0
)ther Contractual Sery TOTAL 79,800 73,066 79,860 66,030 110,776 96,000
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30CIAL SERVICES TOTAL 79,800 73,066 79,860 66,030 110,776 96,000
c i
I
I
Division: Police Station Maintenance
Budget Code: 439
Program No: 2041
PROFILE
This activity provides for the ongoing maintenance and repair of the Humboldt Avenue police station and
related areas. This building has been separated from the other Government Buildings in order to develop
a baseline of expenses for future budgeting purposes.
DEPARTMENTAL GOALS
• Provide necessary maintenance of buildings, HVAC systems, fixed equipment, furniture, and
accessories.
• Develop and implement preventative maintenance programs where possible.
• Involve employees in a service plan review which defines tasks and duties and identifies key staff to
perform these duties.
• Promote quality service provision and better communications through increased interaction and
information sharing (i.e., regular staff meetings and training in- services).
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4217 Paper Supplies $4,000
Toilet paper, c -fold towels, cups, etc. for all City buildings.
4223 Cleaning Supplies $8,000
Various cleaning solutions, solvents, soaps, fragrances, etc. for the police station. The
amount budgeted for paper supplies and for cleaning supplies were adjusted to reflect
specific expenditures associated with opening a new building.
4226 Chemicals $2,000
The cost of chemicals used to treat domestic water service at the police station, and sidewalk
salt.
4230 Repair & Maintenance Supplies $6,000
The cost of the variety of supplies used in the day to day maintenance of the police station
building, such as light bulbs, hardware, shelving, ceiling tiles, equipment parts for
installation by staff.
4233 Buildings Repair Supplies $2,000
Repairs to the structure of police station building, such as electrical and plumbing repairs,
roof repairs, repairs of automatic doors, etc. These types of expenditures should be minimal
during the first few years of the building's operation.
•
4382 Equipment Repair $10,000
Examples include inspection and repair to the building's HVAC systems, boiler and chiller
repairs, replacement of drinking fountain parts, replacement of light fixtures etc. is
4400 Other Contractual Service $7,000
Contractual cleaning for entrance rugs and also pest control at City buildings. Also includes
contracts for lawn spraying, fertilizing, etc.
4421 Janitorial Service $1,000
The cost of contractual rug cleaning, window cleaning, and floor buffing.
4481 Electric Service $9,000
The cost of electrical service for -the police station
4482 Gas Service $12,000
The cost of gas service for the police station
PERSONNEL LEVELS
Number Position
1 Maintenance /Custodian
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Miscellaneous items to further equip 1/2000 1 $1,000 New vacuum for care of carpeted
building. areas
0
CITY OF BROI _N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 43
2000 BUDGET
2000 2000
eject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
[v POLICE STATION MAINTENANCE 439
4100 Wages Regular Employees 0 0 11,368 0 22,217 22,217
4112 Overtime Regular Employee 0 0 1,503 0 1,474 1,474
ilaries and Wages TOTAL 0 .0 12,871 0 23,691 23,691
4142 PERA Coordinated Plan 0 0 667 0 1,227 1,227
4146 FICA 0 0 985 0 1,812 1,812
4150 Employee Benefits 0 0 2,201 0 4,762 4,762
4154 Workers Comp Insurance 0 0 574 0 1,076 1,076
ringe Benefits TOTAL 0 0 4,427 0 8,877 8,877
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4217 Paper Supplies 0 0 2,000 0 4,000 4,000
4220 Operating Supplies 0 0 200 0 400 400
4223 Cleaning Supplies, 0 0 4,000 0 8,000 8,000
4226 Chemical Products 0 0 1,000 0 2,000 2,000
4230 Repair & Maint Supplies 0 0 3,000 0 6,000 6,000
4233 Building Repair Supplies 0 0 1,000 0 2,000 2,000
4240 Small Tools 0 0 250 0 500 500
upplies TOTAL 0 0 11,450 0 22,900 22,900
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4382 Equipment Repair & Maint 0 0 5 0 10,000 10,000
epair Rental & Maint TOTAL 0 0 5,000 0 10,000 10,000
= s a a as sxs a ss = x =a == s a =as as a x x a a s x= as =x == a a s= o s s x x= s= s= a == = as
4400 Other Contractual Service 0 0 3,500 0 7,000 7,000
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 44
2000 BUDGET
2000 2000
bject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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4421 Janitorial Service 0 0 500 0 1,000 1
ther Contractual Sery TOTAL 0 0 4,000 0 8,000 8,000
¢a a¢¢ ¢xaaa eases ¢saa ¢ ¢ ¢¢ as s a axe as ¢¢ ¢seas ¢ ¢¢ as ¢ a a as a as a ¢ x a x xx
4481 Electric Service 0 0 4,500 0 9,000 9,000
4482 Gas Service 0 0 6,000 0 12,000 12,000 .
4483 Heating Oil 0 0 2,500 0 2,500 2,500
4484 Water Service 0 0 1,000 0 2,000 2,000
4485 Sanitary Sewer Service 0 0 1 0 3,000 3,000
4486 Hazardous Waste Disposal 0 0 100 0 200 200
4487 Solid Waste Disposal 0 0 2,000 0 4,000 4,000
4488 Storm Water Drainage 0 0 11000 0 2,000 2,000
tilities TOTAL 0 0 18,600 0 34,700 34,700
s ¢s s as a a¢ ¢ assess sa a s s: s a seas as ¢a ¢ x¢ a a¢ : sa :sa as s a a a s a s s s s a s:
4552 Other Equipment 0 0 1 0 1,000 1
apital Outlays TOTAL 0 0 1,000 0 1,000 1,000
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OLICE STATION MAINTENANCE TOTAL 0 0 57,348 0 109,168 109,168
I
I
Division: Custodial Services
Budget Code: 440
Program No: 2001
PROFILE
This. activity provides for cleaning and other custodial services for the Civic Center and the City Garage.
Specialty services such as large area carpet cleaning are provided by contract with qualified vendors.
The 2000 budget continues the movement of specific line items from Division 465, Community Center, and
Division 466, Pool, to Divisions 440, Custodial Service, and Division 441, Building Maintenance. This was
done for ease and clarity of budgeting and administration. Division 466 continues to budget items which
are very specific to the pool. A charge in the amount of a certain percent of operational overhead, such as
utilities, custodial and maintenance supplies, etc., will be charged to Divisions 465 and 466.
DEPARTMENTAL GOALS
• Perform routine cleaning and sanitizing tasks to provide for safe, clean buildings for all staff and citizens.
• Involve employees in a continuous service plan review which defines tasks and duties and identifies key
staff to perform these duties.
Promote quality service provision and better communications through increased interaction and
information sharing (i.e., regular staff meetings and training in services).
• SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4217 Paper Supplies $7,200
Toilet paper, c -fold towels, cups, etc. for all City buildings.
4223 Cleaning Supplies $10,500
Various cleaning solutions, solvents, soaps, fragrances, etc. for all City buildings. The
amount budgeted for paper supplies and for cleaning supplies were adjusted to better reflect
specific expenditures.
4400 Other Contractual Service $3,500
Contractual cleaning for entrance rugs and also pest control at City buildings.
4421 Janitorial Service $2,500
The cost of contractual rug cleaning, window cleaning, and floor buffing.
PERSONNEL LEVELS
Number Position
1 Full -time custodian
• Additional custodial staff are allocated under Division 465, Community Center, and Division 439, Police
Station Maintenance.
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Wide area, commercial vacuum 1/2000 1 $2,200 Replaces a worn out, smaller
cleaner vacuum. Wide area unit would
reduce time needed to vacuum
and increase efficiency
i
Regular vacuums 1/2000 2 $1,300 Vacuums are being replaced on a
four year schedule.
I
I
CITY OF BRO(. ORCENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 45
2000 BUDGET
2000 2000
)ject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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[V CUSTODIAL SERVICES 440
4100 Wages Regular Employees 4,945 10,612 23,885 1,620 24,507 24,507
4112 Overtime Regular Employee 156 1,737 0 0 0 0
4130 Wages Part -time Employees 0 414 0 0 0 0
4133 Vacation Pay 86 1,558 0 0 0 0
4135 Sick Leave Pay 226 591 0 0 0 0
3laries and Wages TOTAL 5,413 14,912 23,885 1,620 24,507 24,507
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4142 PERA Coordinated Plan 243 751 1,237 84 1,269 1,269
4146 FICA 467 1,155 1,827 111 1,875 1,875
4150 Employee Benefits 2,570 2,182 4,402 0 4,762 4,762
4151 Health Insurance 214 0 0 0 0 0
4152 Life Insurance 2 0 0 0 0 0
4153 Dental Insurance 36 0 0 0 0 0
4154 Workers Comp Insurance 93 324 1,078 52 1,106 1,106
ringe Benefits TOTAL 3,625 4,412 8,544 247 9,012 9,012
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4217 Paper Supplies 384 7,181 6,900 3,540 7,200 7,200
4222 Lubricants & Additives 381 0 0 0 0 0
4223 Cleaning Supplies 3,310 14,671 10,500 8,463 10,500 10,500
4226 Chemical Products 61 1,664 0 1,062 0 0
4230 Repair & Maint Supplies 0 0 0 515 0 0
4233 Building Repair Supplies 0 0 0 581 0 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 46
2000 BUDGET
2000 2000
bject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
:upplies TOTAL 4,136 23,516 17,400 14,161 17,700 17,700
4310 Professional Services 0 0 0 20 0 0
)urchased Services TOTAL 0 0 0 20 0 0
4382 Equipment Repair & Maint 0 130 0 0 0 0
tepair Rental & Maint TOTAL 0 130 0 0 0 0
4400 Other Contractual Service 2,439 2,356 4,000 935 3,500 3,500
4421 Janitorial Service 15,123 10,552 3,000 0 2,500 2,500
)ther Contractual Sery TOTAL 17,562 12,907 7,000 935 6,000 6 , 000 000 a as
4440 Fuel Charges -38 0 0 0 0 0
!entral Garage Rentals TOTAL -38 0 0 0 0 0
4552 Other Equipment 3,786 0 3,500 0 3,500 3,500
!apital Outlays TOTAL 3,786 0 3,500 0 3,500 3,500
'USTODIAL SERVICES TOTAL 34,485 55,878 60,329 16,982
60,719 60,719
� �r i
Division: Building Maintenance
Budget Code: 441
Program No: 2031
PROFILE
This activity provides for the ongoing maintenance and repair of city hall, the police department, community
center, city garage, and fire stations. In addition, staff provides some support for the liquor stores and
Centerbrook Golf Course. These expenses are charged directly to their respective enterprise funds.
Staff is responsible for the maintenance and repair of building needs, HVAC systems, fixed equipment,
furnishings and accessories. Also included in this budget are the costs of electricity, gas, water /sewer and
storm drainage for these named buildings. These utility charges have been increased to account for a small
increase in vendor charges and have also been adjusted to account for a change in the way the charges are
accounted
For the 2000 budget, the budget continues the movement of a number of specific line items from Division
465, Community Center, and Division 466, Pool, to Divisions 440, Custodial Service, and Division 441,
Building Maintenance. This was done for ease and clarity of budgeting and administration. Division 466
continues to budget items which are very specific to the pool. A charge in the amount of twenty percent of
operational overhead, such as utilities, custodial and maintenance supplies, etc., will be charged to Divisions
465 and 466.
DEPARTMENTAL GOALS
• • Provide necessary maintenance of buildings, HVAC systems, fixed equipment, furniture and accessories.
• Develop and implement preventative maintenance program where possible.
• Involve employees in a service plan review which defines tasks and duties and identifies key staff to
perform these duties.
• Promote quality service provision and better communications through increased interaction and
information sharing (i.e., regular staff meetings and training in- services).
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4226 Chemicals $3,000
The cost of chemicals used to treat domestic water service at the Civic Center, and sidewalk
salt.
4230 Repair & Maintenance Supplies $16,000
The cost of the variety of supplies used in the day to day maintenance of the various City
buildings, such as light bulbs, hardware, shelving, Ceiling tiles, equipment parts for
installation by staff. As the buildings age, additional repairs are necessary to keep buildings
in reasonable shape, reflected in the $2,000 increase to this line item.
4233 Buildings Repairs $14,000
Repairs to the structure of buildings, such as electrical and plumbing repairs, roof repairs,
repairs of automatic doors such as those at the fire stations, etc.
i
4382 Equipment Repair & Maintenance $47,000
Examples include repair to the Civic Center humidification unit, boiler and chiller repair
replacement of failed drinking fountains, replacement of light fixtures etc. As the building
mechanical systems age, an increasing number of repairs are required to keep them
operational.
4481 Electric Service $100,560
Increasing electric rates require an increase of 3% for electric service to City buildings.
Twenty percent of the estimated expenditures for electricity have been charged to Division
466, to cover direct operation costs of the Community Center swimming pool.
4482 Gas Service $68,000
Natural gas rates have increased substantially. Also, the additional vehicle storage area at
the Central Garage which is heated by Co -Ray -Vac gas radiant heat has increased natural gas
consumption. These factors require a substantial increase for natural gas used to heat City
buildings. The Civic Center is on interruptible service, which provides a lower gas rate.
Additional efficiencies are being explored.
With the assistance of our utility vendors, we have determined that twenty percent of the
estimated expenditures for natural gas are directly attributable to operation of the Community
Center swimming pool. As a result, 20% of the estimated expenditures will be charged to
Division 466.
PERSONNEL LEVELS
Number Position
1 Maintenance Supervisor
1 Maintenance Custodian
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Heat Coil for Sign Shop 1/2000 $1,850 Improved work climate.
Reconfigure makeup air - 1/2000 $3,350 Improved air flow and work
maintenance garage climate.
Electrical service cleaning. 1/2000 $3,300 Will prolong the life of light
fixtures, ballasts and bulbs.
Several major building repairs are
included for consideration in the
Capital Improvements Fund budget
0
CITY OF BROG, 9CENTER �.
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 47
2000 BUDGET
2000 2000
bject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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IV BUILDING MAINTENANCE 441
4100 Wages Regular Employees 59,320 65,039 83,499 41,139 85,854 85,854
4112 Overtime Regular Employee 6,707 6,787 5,623 3,725 5,792 5,792
4130 Wages Part -time Employees 0 2,450 0 5,254 0 0
4131 Overtime of Part -time Emp 0 168 0 43 0• 0
4133 Vacation Pay 5,982 6,643 0 3,280 0 0
4134 Holiday Pay 3,591 3,456 0 1,832 0 0
4135 Sick Leave Pay 4,649 4,180 0 2,053 0 0
alaries and Wages TOTAL 80,249 88,723 89,122 57,326 91,646 91,646
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4142 PERA Coordinated Plan 3,662 4,445 4,611 2,695 4,747 4,747
4146 FICA 6,096 6,544 6,818 4,196 7,011 7,011
4150 Employee Benefits 6,751 8,081 8,804 5,134 9,524 9,524
4151 Health Insurance 886 0 0 0 0 0
4152 Life Insurance 6 0 0 0 0 0
4153 Dental Insurance 101 0 0 0 0 0
4154 Workers Comp Insurance 3,298 3,482 3,731 1,985 3,824 3,824
'ringe Benefits TOTAL 20,799 22,553 23,970 14,010 25,106 25,106
4210 Office Supplies 0 75 0 88 100 100
4217 Paper Supplies 564 0 0 1,483 0 0
4220 Operating Supplies 84 329 300 29 350 350
4223 Cleaning Supplies 0 1,526 0 1,194 0 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 48
2000 BUDGET
2000 2000
)bject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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4226 Chemical Products 2,911 3,855 1,800 3,407 3,000 3,000
4227 Safety Supplies 836 790 700 418 0 0
4230 Repair & Maint Supplies 17,461 15,237 13,000 10,825 16,000 16,000
4233 Building Repair Supplies 7,146 8,047 17,500 1,823 14,000 14,000
4234 Street Maint Materials 0 88 0 0 0 0
4235 Landscaping Materials 692 0 0 484 0 0
4240 Small Tools 1,913 1,693 1,000 330 1,000 1,000
4271 Minor Equipment 205 317 0 0 0 0
Supplies TOTAL 31,812 31,959 34,300 20,080 34,450 34,450
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4310 Professional Services 65 143 200 0 200 200
Purchased Services TOTAL 65 143 200 0 200 200
4322 Telephone Services 784 1,420 1,300 715 1 1 500 11500
communications TOTAL 784 1,420 1,300 715 1,500 1,500
4382 Equipment Repair & Maint 33,942 47,402 46,300 25,519 47,000 47,000
• I
4389 Maintenance Contracts 0 0 0 353 0 0
Repair Rental & Maint TOTAL 33,942 47,402 46,300 25,872 47,000 47,000
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4400 Other Contractual Service 6,518 4,301 3,000 1,540 3,000 3,000
4411 Conferences and Schools 12 356 500 378 500 500
4413 Dues & Subscriptions 136 175 250 160 250 250
4421 Janitorial Service 0 1,022 0 0 0 0
• CITY OF BROG. ENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 49
2000 BUDGET
2000 2000
>ject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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:her Contractual Sery TOTAL 6,666 5,855 3,750 2,078 3,750 3,750
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4440 Fuel Charges 513 456 332 288 434 434
4441 Fixed Charges 2,834 3,289 2,413 1,433 2,485 2,485
4442 Repair & Maint Charges 1,786 221 679 216 659 659
antral Garage Rentals TOTAL 5,133 3,967 3,424 1,937 3,578 3,578
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4481 Electric Service 65,727 99,544 97,640 57,320 90,160 90,160
4482 Gas Service 44,161 61,605 68,450 46,738 46,000 46,000
4483 Heating Oil 3,231 2,642 2,500 2,513 3,000 3,000
4484 Water Service 1,884 2,572 3,535 1,059 1,835 1,835
4485 Sanitary Sewer Service 3,133 4,540 5,875 1,858 2,925 2,925
4486 Hazardous Waste Disposal 196 161 100 41 200 200
4487 Solid Waste Disposal 8,573 11,694 9,300 6,762 8,080 8,080
4488 Storm Water Drainage 4,509 •4,919 4,750 2,596 5,040 5,040
:ilities TOTAL 131,415 187,678 192,150 118,886 157,240 157,240
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4520 Buildings 2,589 0 0 0 8,500 8,500
4552 Other Equipment 8,495 0 4,100 2,218 0 0
apital Outlays TOTAL 11,084 0 4,100 2,218 8,500 8,500
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JILDING MAINTENANCE TOTAL 321,950 389,697 398,616 243,122 372,970 372,970
Division: Government Buildings Ground Maintenance
Budget Code: 442
Program No: 2071 •
PROFILE
This activity provides for the ongoing maintenance and repair of outdoor areas of the Civic Center, East and
West Fire Stations, the liquor stores, and related areas.
DEPARTMENTAL GOALS
• Provide necessary grooming and maintenance of government buildings, including mowing, care of
existing landscape, landscape upgrades (where possible), and maintenance of turf irrigation systems.
• Involve employees p oyees in a service lan review which defines tasks and duties an '
p d identifies key staff to
perform these duties.
• Promote quality service provision and better communications through increased interaction and
information sharing (regular staff meetings and training in- services).
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4235 Landscaping Materials $3,000
The cost of grass seed, fertilizer, sod, irrigation system supplies, etc. used in the maintenan
of government buildings grounds, plus the cost of flowers at the Civic Center.
4310 Professional Services $1,500
The cost of contractual gardening and landscape maintenance at the Civic Center.
4400 Other Contractual $2,000
The cost of contractual aeration, fertilizing, and weed control on government buildings
grounds.
PERSONNEL LEVELS
Number Position
1 Maintenance Custodian
.38 Seasonal Part-Time
• CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 50
2000 BUDGET
2000 2000
bject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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IV GOVT BLDG GROUND MAINT 442
4100 Wages Regular Employees 25,305 31,654 36,346 18,615 38,223 38,223
4112 Overtime Regular Employee 5,365 5,853 0 2,653 0 0
4130 Wages Part -time Employees 6,118 185 4,362 0 4,491 4,491
4131 Overtime of Part -time Emp 680 0 0 0 0 0
4133 Vacation Pay .1,397 1,248 0 759 0 0
4134 Holiday Pay 1,403 1,586 0 716 0 0
4135 Sick Leave Pay 1,234 1,444 0 647 0 0
alaries and Wages TOTAL 41,502 41,970 40,708 23,390 42,714 42,714
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I
4142 PERA Coordinated Plan 1,511 2,179 2,109 1,212 2,213 2,213
4146 FICA 2,964 3,023 3,114 1,653 3,268 3,268
4150 Employee Benefits 3,570 4,340 4,402 2,567 4,762 4,762
4151 Health Insurance 323 0 0 0 0 0
4152 Life Insurance 2 0 0 0 0 0
4153 Dental Insurance 30 0 0 0 0 0
4154 Workers Comp Insurance 1,416 1,679 1,719 814 1,795 1,795
'ringe Benefits TOTAL 9,817 11,221 11,344 6,245 12,038 12,038
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4230 Repair & Maint Supplies 0 588 0 0 0 0
4235 Landscaping Materials -421 3,012 2,500 1,149 3,000 3,000
4240 Small Tools 616 0 0 0 0 0
CITY OF BROG. .N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION• Page 51
2000 BUDGET
2000 2000
ject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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.pplies TOTAL 194 3,599 2,500 1,149 3,000 3,.000
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4310 Professional Services 0 1,978 1,200 0 1,500 1,500
.rchased Services TOTAL 0 1,978 1,200 0 1,500 1,500
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4382 Equipment Repair & Maint 1,417 0 0 0 0 0
%pair Rental & Maint TOTAL 1,417 0 0 0 0 0
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4400 Other Contractual Service 91 213 3,300 3,326 2,000 2,000
:her Contractual Sery TOTAL 91 213 3,300 3,326 2,000 2,000
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4552 Other Equipment 0 7,982 1 1,776 0 0
tpital Outlays TOTAL 0 7,982 1,850 1,776 0 0
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)VT BLDG GROUND MAINT TOTAL 53,021 66,963 60,902 35,886 61,252 61,252
I
Division: Engineering Services
Budget Code: 443
Program No: 2302, 2313, 2324, 2343, 2352
PROFILE
This activity provides engineering support services for street reconstruction and other capital improvements,
administration of the city's state aid street system, traffic engineering, mapping, review of proposed
developments and plats, certification of special assessments, and general office and fieldwork services such
as surveying, inspection and public information.
The cost of engineering services related to improvement projects are reimbursed by the funding source(s)
for the respective projects. In the case of improvement projects receiving funding from the General Fund,
this may result in a transfer from the General Fund to the Capital Improvement project and a transfer back
to the General Fund to cover a percentage of the project's engineering costs. This practice will be reviewed
in the five year planning process.
DEPARTMENTAL GOALS
• Collect and process information for proposed street and utility improvements.
• Perform design and contract administration for the Garden City Central and 73rd Avenue street and
utility projects and the Brooklyn Boulevard roadway and enhancements projects.
• Collect and process information for other city improvement projects.
• Conduct special studies as needed.
• Review proposed developments and plats.
• Inspect city improvement projects.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4130 Wages of Part -Time Employees $3
Seasonal employees who primarily work on improvement projects occasionally provide
assistance in routine engineering tasks such as traffic counting, sight distance surveys, and
general office tasks. The budget amount is based on an average wage rate, however, actual
wage rate is determined by a point system evaluating education and experience.
4400 Other Contractual Service $3
This program scans as- builts and store them on CD ROM for more efficient retrieval. As-
builts are used by Engineering and Public Utilities staff, and are also frequently provided to
private developers and contractors working in the City.
PERSONNEL LEVELS
Number Position
1 City Engineer
1 Engineering Technician 4
3 Engineering Technician 3
1 Engineering Technician 2
1 Engineering Secretary
.2 Seasonal Part-Time
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date each
Replacement PC 1 /00 1 $2,900 Would replace the Engineering
Secretary's PC in accordance
with the 4 year replacement cycle.
Includes 17" monitor and
upgraded video card for graphics -
intensive mapping and other uses.
Engineering Copier 1 /00 1 $5,000 Replace existing unit which no
longer functions effectively.
Traffic Counters 1 /00 2 $3,000 Replacement traffic counters.
I
CITY OF BROO*CENTER 0
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 52
2000 BUDGET
2000 2000
►bject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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)IV ENGINEERING SERVICES 443
4100 Wages Regular Employees 222,820 256,316 310,454 59,879 323,462 323,462
41120vertime Regular Employee 307 21,092 454 84 468 468
4130 Wages Part -time Employees 9,570 9,590 3,407 3,811 3,407 3,407
4131 Overtime of Part -time Emp 289 272 0 37 0 0
I
4133 Vacation Pay 16,905 19,301 0 7,675 0 0
4134 Holiday Pay 12,138 13,926 0 6,523 0 0
4135 Sick Leave Pay 8,987 10,140 0 8,157 0 0
Salaries and Wages TOTAL 271,015 330,637 314,315 86,167 327,337 327,337
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4141 PERA Basic Plan 4,293 1,607 4,523 695 4,640 4,640
4142 PERA Coordinated Plan 10,023 18,054 14,098 3,949 14,716 14,716
4146 FICA 18,034 22,102 20,821 6,579 21,733 21,733
4150 Employee Benefits 19,619 26,269 30,934 16,747 33,334 33,334
4151 Health Insurance 3,350 0 0 0 0 0
4152 Life Insurance 20 0 0 0 0 0
4153 Dental Insurance 203 0 0 0 0 0
4154 Workers Comp Insurance 2,283 2,583 2,487 598 2,566 2,566
4156 Unemployment Compensation 906 0 0 0 0 0
4158 Disability Insurance 338 338 355 227 425 425
Fringe Benefits TOTAL 59,068 70,953 73,218 28,796 77,414 77,414
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4210 Office Supplies 675 667 800 239 800 800
CITY OF BROC _N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 53
2000 BUDGET
2000 2000
bject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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4212 Printed Forms 0 206 200 99 200 200
4220 Operating Supplies 2,626 2,553 3,500 1,920 3,500 3,500
4227 Safety Supplies 271 188 400 0 300 300
4271 Minor Equipment 189 215 0 0 0 - 0
upplies TOTAL 3,761 3,828 4,900 2,258 4,800 4,800
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4310 Professional Services 4,026 10,891 1 0 1 11000
urchased Services TOTAL 4,026 10,891 1,000 0 1,000 1,000
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4322 Telephone Services 28 293 0 0 0 0
4324 Delivery Service 0 42 0 27 0 0
4334 Use of Personal Auto 246 245 250 108 250 250
4351 Legal Notice Publication 117 0 100 98 100 100
ommunications TOTAL 391 580 350 233 350 350
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4382 Equipment Repair & Maint 0 261 0 219 0 0
4386 Communication Systems 456 456 460 228 460 460
4393 Equipment Rentals 0 69 0 0 0 0
epair Rental & Maint TOTAL 456 786 460 447 460 460
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4400 Other Contractual Service 0 0 5,000 29 3,000 3,000
4411 Conferences and Schools 415 962 2,000 512 2,000 2,000
4413 Dues & Subscriptions 588 833 800 831 850 850
4414 Licens Taxes, & Fees 0 0 0 0 0 0
CITY OF BROOACENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 54
2000 BUDGET
2000 2000
)bject Code & Description 1997 1998 1999 AS.OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
: xxxxss ¢xxsss¢xxxsassxxsssssxxssa¢smmss ssasassssmmxmmxx sssss¢assaammsmm sssss ¢ -s sxvxss smmsasammsssssa ssmxsxs¢sssss sxxsaxaxmamss
4417 Books /Reference Materials 65 112 500 0 250 250
)ther Contractual Sery TOTAL 1,068 1,977 8,300 1,372 6,100 6,100
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4440 Fuel Charges 1,613 1,519 1,325 922 1,656 1,656
4441 Fixed Charges 5,941 7,231 7,124 4,500 7,337 7,337
4442 Repair & Maint Charges 4,897 7,073 6,471 461 4,747 4,747
Zentral Garage Rentals TOTAL 12,451 15,823 14,920 5,883 13,740 13,740
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4530 Other Improvements 0 0 9,000 8,595 0 0
4548 Computer Equipment 8,831 8,503 2,900 2,463 2,900 2,900
4551 Office Furniture & Equip 0 0 0 0 5,000 5,000
4552 Other Equipment 0 1,704 0 0 3,000 3,000
;apital Outlays TOTAL 8,831 10,207 11,900 11,058 10,900 10,900
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3NGINEERING SERVICES TOTAL 361,068 445,681 429,363 136,213 442,101 442,101
Division: Public Works Administration
Budget Code: 444
Program No: 2301, 2326
PROFILE
This activity provides administrative planning and oversight for the Public Works Department. The Public
Works Department is comprised of five divisions, including engineering, streets, parks, central garage, and
the three public utilities.
Individual narratives for each of the divisions can be found with their respective budget figures.
DEPARTMENT GOALS
• Ensure completion of divisional goals by the respective division supervisors.
• Provide coordination, management and support to other divisions within the Public Works Department.
• Identify infrastructure needs and develop funding mechanisms.
• Work proactively to support development and redevelopment activities.
• Design public improvements so as to act as a catalyst for community and neighborhood improvements.
PERSONNEL LEVELS
Number Position
1 Public Works Director
1 Public Works Specialist
1 Public Works Administrative Aide
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
1 Replacement PC 1 /00 1 $2,900 Replacement for Public Works
Administrative Aide in
accordance with the 4 -year
replacement cycle. Includes 17"
monitor and upgraded video cards
for graphics- intensive uses such
as mapping.
CITY OF BROG. RENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 55
2000 BUDGET
2000 2000
eject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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LV PUBLIC WORKS ADMIN 444
4100 Wages Regular Employees 111,799 100,892 160,408 69,488 167,477 167,477
4130 Wages Part -time Employees 308 0 0 0 0 0
4133 Vacation Pay 6,781 6,896 0 4,705 0 0
4134 Holiday Pay 4,936 5,230 0 3,291 0 0
4135 Sick Leave Pay 3,084 2,941 0 2,029 0 0
alaries and Wages TOTAL 126,907 115,959 160,408 79,513 167,477 167,477
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4142 PERA Coordinated Plan 5,592 5,782 8,309 4,119 8,675 8,675
4146 FICA 8,925 8,162 12,271 6,023 12,812 12,812
4150 Employee Benefits 6,227 8,261 13,446 6,346 14,286 14,286
4151 Health Insurance 2,476 0 0 0 0 0
4152 Life Insurance 14 0 0 0 0 0
4153 Dental Insurance 145 0 0 0 0 0
4154 Workers Comp Insurance 990 816 1,180 513 1,222 1,222
4158 Disability Insurance 604 374 620 248 ` 463 463
ringe Benefits TOTAL 24,973 23,395 35,826 17,249 37,458 37,458
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4210 Office Supplies 546 28 .0 115 _ 0 0
4220 Operating Supplies 575 945 250 91 250 250
4222 Lubricants & Additives 8 0 0 0 0 0
4227 Safety Supplies 34 0 0 0 0 0
4230 Repair & Maint Supplies 224 0 0 0 0 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page.56
2000 BUDGET
2000 2000
)bject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
4271 Minor Equipment 164 0 0 0 0 0
supplies TOTAL 1,551 973 250 206 250 250
4310 Professional Services -85 0 0 0 0 0
?urchased Services TOTAL -85 0 0 0 0 0
4322 Telephone Services 43 112 0 0 0 0
4324 Delivery Service 72 16 0 0 0 0
4334 Use of Personal Auto 96 229 200 42 200 200
communications TOTAL 211 357 200 42 200 200
4382 Equipment Repair & Maint 153 0 0 0 0 0
4397 Logis Charges 0 0 0 60 0 0
Zepair Rental & Maint TOTAL 153 0 0 60 0 0
4411 Conferences and Schools 1,017 626 1,000 53 1,000 1,000
4412 Meeting Expenses 0 . 20 0 0 0 0
4413 Dues & Subscriptions 614 556 700 495 700 700
4414 Licenses, Taxes, & Fees 3 0 0 0 0 0
4417 Books/Reference Materials 159 73 250 134 100 100
)ther Contractual Sery TOTAL 1,794 1,275 1,950 682 1,800 1,800
4548 Computer Equipment 0 0 5,800 4,926 2,900 2,900
7apital Outlays TOTAL 0 0 5,800 4,926 2,900 2,900
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• •
CITY OF BROG. VENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 57
2000 BUDGET
2000 2000
, ject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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BLIC WORKS ADMIN TOTAL 155,504 141,959 204,434 102,678 210,085 210,085
Division: Streets Maintenance
Budget Code: 445
Program No: 2501, 2504, 2523, 2524, 2526, 2601
PROFILE
This division provides for the maintenance of city streets, sidewalks and trails. The activities include
patching, sealcoating, crack sealing, sweeping, minor sidewalk repair and the cost of operating and
maintaining the trail light system.
DEPARTMENTAL GOALS
• Sweep all streets at least twice in 2000.
• Patch and crack seal streets according to Pavement Management Program standards. All new streets
with curb are crack sealed annually as necessary and sealcoated six to seven years after street has been
improved. Streets in the City's five -year reconstruction program are not sealcoated. Emphasis in 2000
will be on the Southeast Neighborhood north of 57th Avenue, and the area between I94/694 and 65th,
from Bryant to Humboldt.
• Reclaim and overlay about V2 mile of alleys in the Southeast Neighborhood.
• Overlay trails to maintain integrity.
• Maintain trail light system.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4130 Wages of Part Time Employees $25,748
Wages of six summer seasonal employees who work primarily in the areas of patching, crack
sealing, and catch basin repair. The budget is based on an average wage rate, however, actual
wage rate is determined by a point system evaluating education and experience.
4220 Operating Supplies $4,000
Includes various supplies such as propane, paper for crack sealing, gloves, office supplies,
etc.
4227 Safety Supplies $2,500
The cost of 11 employees' reimbursement for required personal protective equipment such
as safety boots and reflective jackets. Also includes protective equipment for 7 seasonal and
3 supervisory employees, and general safety equipment such as vests, reflective rain gear,
masks, respirators, safety gloves, and first aid supplies.
4234 Street Maintenance Materials $60,000
This item represents the bulk of the materials used to maintain City streets, alleys and
sidewalks and the storm sewer system: hot mix, cold mix, road oil, crack sealant, sand, rock,
concrete, catch basin grates, rings, etc.
4246 Trailway Repair Supplies $10,000
This item provides for the rehabilitation of major sections of trailway. In 2000, portions,
the Palmer Lake trail will be overlaid.
4400 Other Contractual Service $4,000
The cost of monthly or as- needed rental of barricades and specialized signs, placement of
temporary Stop signs, rental of coveralls for organized employees as necessary and
• requested.
4560 Construction Contracts $90,000
Generally, this line item is the City's contractual sealcoat program. In the past, streets were
sealcoated on average every seven to eight years, unless they were scheduled to be
reconstructed within that time period. Newly reconstructed streets are sealcoated six to seven
years following construction. In 2000, the revised Pavement Management Program will be
fully implemented. The emphasis now on focusing maintenance resources on streets which
have been recently reconstructed, or streets which have substantial structural integrity
remaining. In 2000, no sealcoating will be performed. Instead several alleys in the Southeast
Neighborhood which are in poor condition will be reclaimed, regraded, and overlaid.
PERSONNEL LEVELS
Number Position
1 Public Works Superintendent
1 Supervisor of Streets and Parks Maintenance
1 Public Services Clerical Technician
4 Maintenance II
Also includes seasonal part-time.
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Streets Maintenance major
equipment is included in Central
Garage Division.
1 jackhammer 1/00 1 $1,900 Replace existing unit which is no
longer working
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 58
2000 BUDGET
2000 2000
bject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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IV STREETS MAINTENANCE 445
4100 Wages Regular Employees 224,814 267,045 233,392 137,691 240,370 240,370
4112 Overtime Regular Employee 2,502 3,062 4,719 898 4,336 4,336
4130 Wages Part -time Employees 17,652 27,165 25,748 22,046 25,748 25,748
4133 Vacation Pay 16,684 17,791 0 8,439 0 0
4134 Holiday Pay 10,372 10,803 0 4,353 0 0
4135 Sick Leave Pay 7,235 12,582 0 9,305 0 0
'alaries and Wages TOTAL 279,257 338,448 263,859 182,731 270,454 270,454
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4142 PERA Coordinated Plan 11,664 16,140 13,368 8,515 ,13,701 13,701
4146 FICA 20,969 25,848 19,743 13,858 20,234 20,234
4150 Employee Benefits 16,922 23,042 26,412 15,401 28,572 28,572
4151 Health Insurance 2,540 0 0 0 0 . 0
4152 Life Insurance 19 0 0 0 0 0
4153 Dental Insurance 131 0 0 0 0 0
4154 Workers Comp Insurance 8,187 10',668 7,390 4,871 7,540 7,540
Tinge Benefits TOTAL 60,432 75,698 66,913 42,645 70,047 70,047
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4212 Printed Forms 0 107 0 0 0 0
4220 Operating Supplies 6,391 4,657 4,000 2,058 4,000 4,000
4227 Safety Supplies 1,124 1,723 2,000 980 2,500 2,500
4230 Repair & Maint Supplies 785 0 0 0 0 0
4234 Street 1nt Materials 33,425 3 1,769 64,000 9,094 60,000 60,000
CITY OF BROC OCENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 59
2000 BUDGET
2000 2000
)ject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
4235 Landscaping Materials 122 54 500 0 500 500
4236 Signs & Striping Material 1,498 559 1,000 1,147 1,000 1,000
4240 Small Tools 606 787 750 470 1,000 1,000
4246 Trailway Repair Supplies 0 10,018 10,000 0 10,000 10,000
upplies TOTAL 43,951 49,674 82,250 13,750 79,000 79,000
4334 Use of Personal Auto 0 13 0 162 0 0
4351 Legal Notice Publication 243 154 300 0 150 150
I
ommunications TOTAL 243 167 300 162 150 150
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4384 Street & Alley Repair 68,010 0 0 0 0 0
4386 Communication Systems 2,260 2,271 2,400 1,136 2,300 2,300
4393 Equipment Rentals 49 0 0 0 0 0
apair Rental & Maint TOTAL 70,319 2,271 2,400 1,136 2,300 2,300
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4400 Other Contractual Service 3,358 2,845 4,000 1,088 4,000 4,000
4411 Conferences and Schools 104 1,918 2,000 637 2,250 2,250
4413 Dues & Subscriptions 50 85 100 80 100 100
4414 Licenses, Taxes, & Fees 0 9 0 10 0 0
4417 Books /Reference Materials 0 0 100 0 100 100
4427 Tree Removal Contract 0 0 0 64 0 0
ther Contractual Sery TOTAL 3,512 4,857 6,200 1,879 6,450 6,450
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4440 Fuel Charges 9,658 13,584 20,504 9,861 20,889 20,889
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 60
2000 BUDGET
2000 2000
eject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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4441 Fixed Charges 170,992 232,005 217,452 101,746 221,827 221,827
4442 Repair & Maint Charges 61,459 102,098 115,750 57,728 116,222 116,222
4443 Multi -use Hourly Charges 151,913 0 0 0 0 0
4444 Replacement Charges 24,942 0 21,900 6,513 0 0
entral Garage Rentals TOTAL 418,964 347,686 375,.606 175,848 358,938 358,938
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4486 Hazardous Waste Disposal 0 1,119 0 0 0 0
4487 Solid Waste Disposal 2,743 1,487 7,000 552 7,000 7,000
tilities TOTAL 2,743 2,606 7,000 552 7,000 7,000
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4548 Computer Equipment 0 0 2,500 2,408 0 0
4552 Other Equipment 0 7,137 0 0 1,900 1,900
4560 Construction Contracts 0 89,507 90,000 0 90,000 90,000
%pital Outlays TOTAL 0 96,645 92,500 2,408 91,900 91,900
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rREETS MAINTENANCE TOTAL 879,422 918,051 897,028 421,111 886,239 886,239
Division: Traffic Control
Budget Code: 446
. Program No: 2571, 2573, 2574, 2761
PROFILE
This division provides maintenance, replacement, and inventory of signage and pavement markings and the
operation and maintenance of traffic signals. Totals as follows:
► 6,022 sign faces
► 45.8 miles of striping
► 140 cross walks
► 1,023 cross walk squares
► 228 legends and symbols
► 1,100+ parking stalls
DEPARTMENT GOALS
• Replace all signs that are worn or damaged beyond manufacturers' warranty with high intensity grade
sheeting.
• Update Sign Management System records as signs are replaced.
• Continue street name sign replacement.
• Maintain painted pavement markings.
• Maintain preformed pavement markings and use new non - paint technology.
• Work with other departments to further implement computerized sign making capabilities.
• Replace Sign Management System PC.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4236 Signs and Striping Material $44,500
An increase from $41,000 is requested to begin using high intensity grade sheeting on street
name signs.
4387 Traffic Signals Maintenance $ 3,500
The cost of contractual signal maintenance with Hennepin County. An increase from $2,000
is requested to cover the cost of aging systems. In 1998, two controllers had to be replaced,
and one in the first half of 1999.
4481 Electric Service $25,000
Represents the cost of electric service for traffic signals. Many traffic signal lamps were
replaced in 1998 with more energy - efficient LED bulbs, thus increasing useful life and
reducing long -term electric costs.
4615 NSP Loan Program Debt Service $16,660
The energy- efficient LED bulbs described above were financed by a no- interest loan from
• NSP. Laon repayements are made from the energy savings.
PERSONNEL LEVELS
Number Position
2 Maintenance II
Also includes one seasonal part-time.
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Replacement PC with 19" monitor 1 /00 1 $2,900 Scheduled replacement. This PC
is used with the Sign Inventory
Software, and also is used to
design and fabricate custom
signs.
s
•
CITY OF BROG ENTER 41
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 61
2000 BUDGET
2000 2000
)ject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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:V TRAFFIC CONTROL 446
4100 Wages Regular Employees 48,118 53,043 71,767 30,027 76,098 76,098
4112 Overtime Regular Employee 1,920 1,082 0 204 0 0
4130 Wages Part -time Employees 3,105 3,203 5,427 1,900 5,427 5,427
4131 Overtime of Part -time Emp 6 0 0 0 0 0
4133 Vacation Pay 6,200 5,847 0 2,093 0 0
4134 Holiday Pay 3,199 3,353 0 1,490 0 0
4135 Sick Leave Pay 2,774 2,702 0 1,551 0 0
ilaries and Wages TOTAL 65,323 69,230 77,194 37,266 81,525 81,525
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4142 PERA Coordinated Plan 2,738 3,483 3,999 1,835 4,223 4,223
4146 FICA 5,044 5,516 5,905 3,032 6,237 .6,237
4150 Employee Benefits 7,141 8,681 8,804 4,234 9,524 9,524
4151 Health Insurance 986 0 0 0 0 0
4152 Life Insurance 6 0 0 0 0 0
4153 Dental Insurance 48 0 0 0 0 0
4154 Workers Comp Insurance 2,199 2,692 3,044 1,244. 3,205 3,205
I :inge Benefits TOTAL 18,162 20,372 21,752 10,344 23,189 23,189
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4236 Signs & Striping in Material 41,239 38,156 41,000 35,785 44,500 44,500
P g
.1pplies TOTAL 41,239 38,156 41,000 35,785 44,500 44,500
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4380 Repair & Maint Contract 0 0 0 68 0 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 62
2000 BUDGET
2000 2000
bject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
4387 Traffic Signals Maint 321 7,906 2,000 5,404 3,500 3,500
epair Rental & Maint TOTAL 321 7,906 2,000 5,471 3,500 3,500
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4441 Fixed Charges 0 -45 0 -30 0 0
entral Garage Rentals TOTAL 0 -45 0 -30 0 0
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4481 Electric Service 30,959 35,800 32,000 15,840 25,000 25,000
ftilities TOTAL 30,959 35,800 32,000 15,840 25,000 25,000
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4530 Other Improvements 0 0 3,400 0 0 0
4548 Computer Equipment 0 0 4,400 4,405 2,900 2,900
4552 Other Equipment 0 2,568 0 0 0 0
apital Outlays TOTAL 0 2,568 7,800 4,405 2,900 2,900
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4615 NSP Loan Debt Service 0 2,776 0 8,328 16,660 16,660
ebt Service TOTAL 0 2,776 0 8,328 16,660 16,660
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RAFFIC CONTROL TOTAL 156,003 176,763 181,746 117,410 197,274 197,274
I
Division: Snow and Ice Control
Budget Code: 447
Program No: 2534
PROFILE
This division provides snow plowing and ice control of streets, alleys, sidewalks, trails and government
building parking lots. The ice control function includes both salting and sanding. Snow removal from
boulevards and medians is also provided by means of blowing and hauling.
DEPARTMENTAL GOALS
• Provide for public safety by maintaining an efficient high performance snow and ice control operation.
• Continually refine snow plowing plan to best utilize operators and equipment.
• Following each snowfall event in excess of 2.5" all arterial and collector streets along with all
intersections are to be cleared by 7:00 a.m.
• Following each snowfall event in excess of 2.5" all streets will be plowed to full width within 12 hours.
• Continue to use straight salt to limit maintenance problems and reduce environmental dumping concerns.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4234 Street Maintenance Materials $45,000
i The cost of sand and salt used for ice control operations. In an average year we purchase
1500 tons of salt.
PERSONNEL LEVELS
Number Position
4 Maintenance II
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Snow and ice control equipment is
included in Central Garage Division.
•
I
CITY OF BROG. N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 63
2000 BUDGET
2000 2000
3ject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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IV SNOW & ICE CONTROL 447
4100 Wages Regular Employees 56,•298 36,942 107,734 34,092 107,990 107,990
4112 Overtime Regular Employee 10,219 10,434 14,029 10,595 14,717 14,717
4130 Wages Part -time Employees 0 18 0 0 0 0
4133 Vacation Pay 10,723 9,378 0 3,199 0 0
4134 Holiday Pay 4,502 4,619 0 1,402 0 0
4135 Sick Leave Pay 3,747 989 0 1,339 0 0
alaries and Wages TOTAL 85,488 62,380 121,763 50,628 122,707 122,707
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4142 PERA Coordinated Plan 3,600 3,145 6,307 2,623 6,356 6,356
4146 FICA 6,395 5,162 9,315 3,988 9,387 9,387
4150 Employee Benefits 6,684 7,481 13,206 5,134 14,286 14,286
4151 Health Insurance 914 0 0 0 0 0
4152 Life Insurance 8 0 0 0 0 0
4153 Dental Insurance 67 0 0 0 0 0
4154 Workers Comp Insurance 2,720 2,442 4,612 1,586 4,649 4,649
ringe Benefits TOTAL 20,389 18,229 33,440 13,331 34,678 34,678
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4220 Operating Supplies 1,320 1,346 200 0 0 0
4231 Equipment Parts 52 0 0 0 0 0
4234 Street Maint Materials 48,661 39,005 45,000 43,794 45,000 45,000
upplies TOTAL 50,033 40,351 45,200 43,794 45,000 45,000
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• CITY OF BROOKLOCENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 64
2000 BUDGET
2000 2000
bject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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4411 Conferences and Schools 120 0 0 0 0 0
4413 Dues & Subscriptions 100 0 0 0 0 0
ther Contractual Sery TOTAL 220 0 0 0 0 0
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4553 Mobile Equipment 7,194 0 0 0 0 0
'apital Outlays TOTAL 7,194 0 0 0 0 0
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'NOW & ICE CONTROL TOTAL 163,324 120,961 200,403 107,753 202,385 202,385
Division: Street Lighting
Budget Code: 448
Program No: 2578
PROFILE
This division provides primarily for electrical and maintenance fees paid to NSP for street lights owned by
NSP. It also provides for electrical service, maintenance, repair, and replacement of lights owned by the
City.
The City owns approximately 75 ornamental lights, primarily in the Earle Brown commercial area, and
leases about 1103 lights from NSP. Another 99 lights owned by the City are located on traffic signal posts
and mast arms.
DEPARTMENTAL GOALS
• The City's street light policy provides for at least one street light per intersection and at curves and
major driveway entrances. Mid -block street lights are installed by petition when the distance
between intersections is greater than 700 feet.
PERSONNEL LEVELS
None listed.
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
No major equipment purchases
planned.
r
CITY OF BROG. 1 0CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 65
2000 BUDGET
2000 2000
-ject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
V STREET LIGHTING 448
4382 Equipment Repair & Maint 229 888 1,000 0 1,000 1,000
4387 Traffic Signals Maint 1,879 0 0 0 0 0
4388 Electrical Repairs 218 -90 1 0 1 1
apair Rental & Maint TOTAL 2,325 798 2,500 0 2,500 2,500
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4481 Electric Service 138,131 136,033 132,000 81,220 136,000 136,000
:ilities TOTAL 138,131 136,033 132,000 81,220 136,000 136,000
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'REET LIGHTING TOTAL 140,456 136,831 134,500 81,220 138,500 138,500
I
Division: Park Grounds Maintenance
Budget Code: 449
Program No: 2801, 2817, 2951
PROFILE
This division provides basic park turf maintenance including mowing, fertilizing, weed control, seeding, and
aerating. It also provides miscellaneous grounds maintenance such as node, streetscape and flower
maintenance, litter picking, trash hauling, and administration of the Adopt- A- Park/Trail/Street program.
DEPARTMENTAL GOALS
• Maintain 350 acres of manicured turf areas with efficient mowing and trimming program. Normal
mowing cycle is once every 7 -10 days.
• Supplement Hennepin County mowing of Brookdale area, CR 10, and Brooklyn Boulevard to ensure
safety and enhance aesthetics.
• Upgrade and re -chip wood chip trails.
• Pursue participants for Adopt- A- Park/Trail/Street program and maintain current volunteers.
• Continue replacement (six per year) of wood picnic tables with maintenance -free aluminum units and
litter receptacles with recycled plastic lumber units.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4130 Wages of Part -time Employees $35
Wages of ®fight summer seasonal employees who mow parks, weed whip, and provide other
grounds maintenance. This line item was increased from $29,727. Funds and part-time
employee hours were transferred from Division 450, Parks Facility Maintenance, to better
reflect where summer help was actaully being used.
4220 Operating Supplies $10,000
Includes general operating supplies as well as continuing replacement of 6 picnic tables, 2
trimmer/brush cutters, and 6 litter receptacles per year. Includes $1,000 for Adopt -A -Park
supplies.
4230 Repair & Maintenance Supplies $1,500
Generally, the cost of supplies to repair the various irrigation systems in the parks and the
69th Avenue parkway.
4400 Other Contractual Services $3,000
Includes the cost of the City's ongoing contract with the University of Minnesota for goose
removal from parks. Also includes the cost of rental coveralls as needed as requested in
accordance with labor contracts.
4441 Fixed Charges $65,548
Fixed charges is the amount paid to the Central Garage Fund every year to build up funAh
adequate to replace equipment, similar to accumulating depreciation. Each year the costip
replacing the inventory of equipment is reestimated. If there are significant price changes,
then the fixed charge must increase to fund this change.
4531 Special Assessments on Land $7,900
A portion of the cost of street improvements to be constructed in 2000 adjacent to Garden
City Park will be specially assessed against the park as part of the Garden City Central
Project. The $7,900 is a one -time payment in full of those assessments.
PERSONNEL LEVELS
Number Position
2 Maintenance II
1.90 Seasonal Part -Time
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Park Sign, Twin Lake Park 4/00 1 $4,700 Replace broken wooden unit with
new style.
Sod Cutter 3/00 1 $3,700 Replace deteriorated unit. Used
for restoration of turf, trails &
ballfields.
Replacement PC 4/00 1 $2,500 Would replace the street & park
supervisor's PC, in accord with
the 4 year replacement cycle.
Additional 72" Mower 4/00 1 $20,500 Additional mower to meet
increased mowing needs and
reduce mowing cycle time.
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 66
2000 BUDGET.
2000 2000
abject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
:= aaaaaaxsaaaaxxaaaaxaaaaaasaaasaaaaax aaasaxaaaaaxaa aaaxaxaaaaxaxa axaaaamaaaaxxa aaaaaaxxxaaaa mxaaaaaxxmaaa aaaaaaxax =xaa
►IV PARKS GROUND MAINT 449
4100 Wages Regular Employees 83,124 104,587 71,912 76,321 73,783 73,783
4112 Overtime Regular Employee 0 350 0 3 0 0
4130 Wages Part -time Employees 23,985 33,461 29,727 16,935 35,762 35,762
4131 Overtime of Part -time Emp 13 7 0 0 0 0
4133 Vacation Pay 4,800 5,228 0 2,971 0 0
4134 Holiday Pay 2,981 3,102 0 1,264 0 0
4135 Sick Leave Pay 3,299 1,915 0 331 0 0
salaries and Wages_ TOTAL 118,202 148,649 101,639 97,826 109,545 109,545
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4142 PERA Coordinated Plan 4,214 5,921 5,265 4,190 5,674 5,674
4146 FICA 8,842 11,150 7,775 7,250 8,380 8,380
4150 Employee Benefits 7,141 8,081 8,804 5,134 9,524 9,524
4151 Health Insurance 1,441 0 0 0 0 0
4152 Life Insurance 9 0 0 0 0 0
4153 Dental Insurance 78 0 0 0 0 0
4154 Workers Comp Insurance 2,524 3,479 2,104 1,994 2,257 2,257
'ringe Benefits TOTAL 24,249 28,631 23,948 18,567 25;835 25,835
ao a a a aaaaa oxa a s eases ax a x s aaam a aax a a a a a a a s ax a x a a a x sa a a x x a x a a
4220 Operating Supplies 8,264 6,349 9,000 4,747 10,000 10,000
4226 Chemical Products 503 1,137 2,000 2,003 2,000 2,000
4227 Safety Supplies 1,022 1,213 1,250 592 1,500 1,500
4230 Repair aint Supplies 1,077 50 1,500 990 1,500 1,500
• CITY OF BROO. ..CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 67
2000 BUDGET
2000 2000
)ject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99• REQUESTED RECOMMENDED
:a a ax a aaxx x xx x a a a x x x xx szs x a a xx xs a s xx x x xxs aaxx x x xx xs z x a a x a x x x s a a s a xx xx x sx aax xxsa x s as a axx x xx xx s a x as a s ax x s xx a a a a a a x a xxx x x
4235 Landscaping Materials 18,559 15,424 18,500 11,447 18,500 18,500
4240 Small Tools 1,481 1 0 0 0 0
ipplies TOTAL 30,908 24,709 32,250 19,780 33,500 33,500
a x a a a a a xa a z s as as xxx a a x as x xxx x a s s sa x a a a x x xx x x xx z a a aax a aaaa a
4324 Delivery Service 10 0 0 0 0 0
)mmunicatioins TOTAL 10 0 0 0 0 0
, xxsaasaxax xaxsxxxsxs aaa :xaasaa sxaxaaxax xax�_x__�x ��a���aa�x
4382 Equipment Repair & Maint 603 0 0 0 0 0
4385 Landscaping Services 570 1,140 1,200 570 1,200 1,200
4386 Communication Systems 378 504 400 252 500 500
4388 Electrical Repairs 272 0 0 0 0 0
4393 Equipment Rentals 0 0 500 0 500 500
.pair Rental & Maint TOTAL 1,823 1,644 2,100 822 2,200 2,200
axxxxxxxx x xs ss s s s x a a xxxxx x xa x x ax x sax a ax zz a saa a a x x x x x a s z x sx s ''.
4400 Other Contractual Service 3,312 2,755 3,000 2,379 3,000 3,000
4413 Dues & Subscriptions 35 0 0 20 0 0
4414 Licenses, Taxes, & Fees 10 20 50 54 0 0
:her Contractual Sery TOTAL 3,357 2,775 3,050 2,453 3,000 3,000
xxz sxxxxxx aaaaxaaaaa xnazazxzxx xaaaaa asx xaasssxx sx xxx sxaxxxx
4440 Fuel Charges 7,797 8,699 8,120 4,513 8,745 8,745
4441 Fixed Charges 49,646 41,595 55,600 30,832 65,548 65,548
4442 Repair & Maint Charges 33,370 44,868 50,711 54,882 65,076 65,076
4443 Multi -use Hourly Charges 5,725 0 0 0 0 0
4444 Replacement Charges 0 0 13,775 0 0 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 68
2000 BUDGET
2000 2000
bject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
c sc ccsssc s sssx ca s sax a cs sx as sasx s sa xx s sa a seas__ __ a s c __ ax s.. _xs as a. s � ___ a c s s s_x_ a ss xx x ax c a s sx x xa -a s a s x xa xx a s s ss s sa s sa x ac
entral Garage Rentals • TOTAL 96,538 95,163 128,206 90,227 139,369 139,369
sxxxxxxsss saxes =cxxxx xasssxxxss xcsassxxx �sssxaxsaa xxaxaxxccs
4486 Hazardous Waste Disposal 0 63, 0 76 0 0
tilities TOTAL 0 63 0 76 0 0
sas ss a s xxa xx a c x s x x am o m a m s s ss xx as s sx a x x a m es a sa ss sx a m a as a a s s s s
4530 Other Improvements 0 0 0 0 4,700 4,700
4531 Special Assessments 17,080 17,000 14,000 14,000 7,900 7,900
4548 Computer Equipment 0 0 0 0 2,500 2,500
4552 Other Equipment 9,062 0 0 0 3,700 3,700
4553 Mobile Equipment 5,409 14,419 6,200 4,068 20,500 20,500
apital Outlays TOTAL 31,551 31,419 20,200 18,068 39,300 39,300
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ARKS GROUND MAINT TOTAL 306,640 333,052 311,393 247,819 352,749 352,749
I
I
Division: Parks Facility Maintenance
Budget Code: 450
Program No: 2802, 2846
PROFILE
This division provides maintenance and repair of playground equipment, 14 park shelter buildings, 4 picnic
shelters, irrigation sprinklers, bleachers, benches, and restroom and dumpster enclosures to ensure safe,
clean, and accessible park buildings and equipment. It also includes gas and electric service to shelters and
park lights, collection of refuse, and rental/service charges for portable restroom facilities.
DEPARTMENTAL GOALS
• Continue weekly summertime safety and maintenance inspections of playgrounds and shelter buildings
to insure high quality facilities.
• Repair /upgrade park signage as necessary.
PERSONNEL LEVELS
Number Position
3 Maintenance II
.2 Seasonal Part-Time
SPECIFIC EXPENDITURE CODE DETAIL.
Object
Number Explanation Amount
4130 Wages of Part -time Employees $3,576
This line item was reduced from $12,677, with that difference transferred to Division 449,
Park Grounds Maintenance, to better reflect where summer help was actually being used.
4220 Operating Supplies $5,000
Includes general operating supplies such as playground repair supplies, chains, swings,
benches, etc.
4230 Repair and Maintenance Supplies $2,000
Primarily the cost of stain and paint needed to clean up graffiti.
4233 Building Repair Supplies $4,000
The cost of various supplies such as lumber, shingles, doors, etc. for basic maintenance of
park shelter buildings. In the long -term park plan, some buildings have been identified for
building replacement. Others which have been identified for long -term removal will be kept
up with minor repairs until that removal occurs.
4388 Electrical Repairs $6,000
• Many buildings and trail lights have continuing operational and maintenance problems and
should be on a continuing program of rewiring. An increase from $5,000 to $6,000 reflects
increasing costs and needs.
4400 Other Contractual Service $4,000
Costs include, for example, maintenance contracts on warming house furnaces; repairs to
various park facilities that cannot be accomplished by park maintenance staff; sewer servi
cleaning, asbestos abatement, etc.
CAPITAL OUTLAY
I
Item Anticipated Units Cost(s) Use /need
purchase date
None requested.
•
CITY OF BROG. .1V CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 69
2000 BUDGET
2000 2000
oject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description 'ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
IV PARKS FACILITY MAINT 450
4100 Wages Regular Employees 47,865 45,137 124,344 28,847 128,788 128,788
4112 Overtime Regular Employee 134 736 0 68 0 0
4130 Wages Part -time Employees 7,906 1,989 12,677 2,589 3,576 3,576
4133 Vacation Pay 9,674 9,888 0 8,162 0 0
4134 Holiday Pay 5,697 5,620 0 1,996 0 0
4135 Sick Leave Pay 3,521 3,280 0 1,449 0 0
alaries and Wages TOTAL 74,797 66,650 137,021 43,112 132,364 132,364
e ae = S OaaaC e a � : asa eex ex xese � ae x ex x ex ee eC a ee ee a �� a a ee Sex e e a a a
4142'PERA Coordinated Plan 2,837 3,270 7,098 2,099 6,856 6
4146 FICA 5,506 5,223 10,482 3,491 10,126 10,126
4150 Employee Benefits 8,711 11,821 13,206 6,801 14,286 14,286
I
4151 Health Insurance 1,139 0 0 0 0 0
4152 Life Insurance 9 0 0 0 0 0
4153 Dental Insurance 92 0 0 0 0 0
4154 Workers Comp Insurance 1,646 1,777 3,573 1,002 3,496 3,496
ringe Benefits TOTAL 19,940 22,091 34,359 13,393 34,764 34,764
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4220 Operating Supplies 8,016 3,842 5,000 1,669 5,000 5,000
4225 Shop Supplies 5 0 0 0 0 0
4226 Chemical Products 0 1,386 0 0 0 0
4227 Safety Supplies 75 0 0 0 0 0
4230 Repair & Maint Supplies 1,618 1,976 2,000 958 2,000 2,000
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 70
2000 BUDGET
2000 2000
bject Code & Description 1997 1998, 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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4233 Building Repair Supplies 2,547 9,055 4,000 1,464 4,000 4,000
4240 Small Tools 0 979 750 540 750 750
4247 Park Courts Repair Supply 0 0 0 300 0 0
upplies TOTAL 12,261 17,239 11,750 4,931 11,750 11,750
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4322 Telephone Services 2,374 2,206 2,500 957 2,500 2,500
!ommunications TOTAL 2,374 2,206 2,500 957 2,500 2,500
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4382 Equipment Repair & Maint 4,485 0 0 0 0 0
4386 Communication Systems 126 0 0 0 0 0
4388 Electrical Repairs 5,386 4,779 5 3,280 6,000 6,000
.epair Rental & Maint TOTAL 9,997 4,779 5,000 3,280 6,000 6,000
cs ac a x x x xc ssx x z cc cc a c c sca a x x x x c c x c ac z c c az s z x c c c a c ca c c as a s xa '.
4400 Other Contractual Service 2,872 1,386 4,000 954 4,000 4,000
4411 Conferences and Schools 0 109 1 577 1 1
ther Contractual Sery TOTAL 2,872 1,495 5,000 1,531 5,000 5
sa as x x x x x x s : :a xx x x a a x aasx a x cx a x x x xa as xs as az s s a sa s aaa a c asses a
4443 Multi -use Hourly Charges 56,915 0 0 0 0 0
entral Garage Rentals TOTAL 56,915 0 0 0 0 0
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4481 Electric Service 26,367 27,008 25,500 12,561 25,500 25,500
4482 Gas Service' 7,867 4,748 8,200 3,740 5,500 5,500
4484 Water Service 3,167 4,422 3,200 1,313 5,000 5,000
4485 Sanitary Sewer Service 2,329 1,765 2,400 1,188 2,000 2,000
I
• CITY OF BROO.. CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 71
2000 BUDGET
2000 2000
)ject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
s c a ee e S e es e e s e e ee se ss s s cseeeeeee a =e a rims eac s se c ss s eeees s ss sc s a e s e a aaae e e e ee e a s a seee ea as e e e e s a s s ae e e e e sa m s csa ss s s c m e e e
4487 Solid Waste Disposal 21,009 26,219 25,000 11,144 21,000 21,000
4488 Storm Water Drainage 16,838 18,708 17,000 9,874 19,000 19,000
:ilities TOTAL 77,578 82,870 81,300 39,818 78,000 78,000
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4530 Other Improvements 0 1,980 0 0 0 0
4553 Mobile Equipment 0 169 0 0 0 0
I
3pital Outlays TOTAL 0 2,149 0 0 0 0
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ARKS FACILITY MAINT TOTAL 256,733 199,479 276,930 107,021 270,.378 270,378
I
Division: Maintenance for Recreation Programs
Budget Code: 451
Program No: 2903, 2904, 2910, 2914, 2947
PROFILE
This division provides support services for specific recreation programs. These programs include athletic
field maintenance, tennis court maintenance, summer programs, broomball, puppet wagon, Tuesdays in the
Park, and the Community Band.
This division maintains 4 baseball fields, 26 softball fields, 2 football fields, and 16 tennis courts.
DEPARTMENTAL GOALS
• Mow 30 softball/baseball/football fields once every 5 -7 days.
• Broom and line 30 softball/baseball /football fields five days per week during the summer.
• Maintain high level of support for recreation programs.
• Survey condition of tennis courts and repair as needed.
• Provide transportation of Community Band equipment
• Continue program of replacing two wood bleachers per year with maintenance -free aluminum units.
PERSONNEL LEVELS
Number Position
1 Maintenance II
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Aluminum bleachers 3/00 2 $5,500 Seating for various park events.
Replacement for aging wood and
steel units. Lower maintenance
and increased safety.
•
• CITY OF BROOOCENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 72
2000 BUDGET
2000 2000
lbject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
. aasaaaxxaacxcccccsaccasxsxaaaaaacsama acssxaassaaxam xammaaaaaaaxcc ccaccssmascmma msasammxasssm mcsccaaxaaaam smaaaaaanxaaa
)IV MAINT RECREATION PRODS 451
4100 Wages Regular Employees 34,491 34,291 35,507 17,861 36,442 36,442
4112 Overtime Regular Employee 223 10,626 3,061 8,953 3,154 3,154
4130 Wages Part -time Employees 1,584 3,681 - 0 1,141 3,576 3,576
4133 Vacation Pay 2,588 2,631 0 714 0 0
4134 Holiday Pay 1,491 1,611 0 571 0 0
4135 Sick Leave Pay 1,125 1,319 0 1,080 0 0
Salaries and Wages TOTAL 41,502 54,158 38,568 30,320 43,172 43,172
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4142 PERA Coordinated Plan 1,786 2,611 1,998 1,511 2,236 2,236
4146 FICA 3,062 3,948 2,950 2,247 3,303 3,303
4150 Employee Benefits 2,570 3,740 4,402 2,567 4,762 4,762
4151 Health Insurance 506, 0 0 0 0 0
4152 Life Insurance 4 0 0 0 0 0
4153 Dental Insurance 50 0 "D 0 0 0
4154 Workers Comp Insurance 907 1,187 777 558 868 868
?ringe Benefits TOTAL 8,886 11,486 10,127 6,883 11,169 11,169
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4220 Operating Supplies 2,425 0 0 0 0 0
4244 Athletic Field Supplies 4,036 4,513 6,000 1,931 6,000 6,000
4247 Park Courts Repair Supply 87 1,570 4,000 0 4,000 4,000
>upplies TOTAL 6,548 6,083 10,000 1,931 10,000 10,000
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CITY OF BROC, N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 73
2000 BUDGET
2000 2000
eject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
.x s s ax s as x s a x c a s a xss x x x x sa x x a a x x x c cx x xs xa as x x c s axxc axxx s ssxxsax x x a x ss a xaa x c x c ax xa ax ss xx xa a a x a ax cs a ax c s a a x s a x x s c xx x a aax
4552 Other Equipment 0 4,524 5,500 4,671 5,500 5,500
tpital Outlays TOTAL 0 4,524 5,500 4,671 5,500 5,500
a a a as aaa xx xa a x x s a x x x xxa aaa x x a a x a a sax x x a, sa a a x s a x x a a a x s x ac xax
DINT RECREATION PROGS TOTAL 56,936 76,251 64,195 43,806 69,841 69,841
. it
I
Division: Forestry
Budget Code: 452
Program No: 2308, 2514, 2515, 2863, 2864, 2871, 2891, 2895
PROFILE
This division provides for the maintenance and reforestation of trees in parks, boulevards, and other public
lands. It also provides for the operation of the Diseased Tree Program and programs targeted for residential
properties. Finally, it provides for the administration of the City's noxious weed eradication program and
grass and weed cutting on freeway excess right of way.
DEPARTMENTAL GOALS
• Continue with annual park and boulevard reforestation replacement plan for trees damaged by accident
or disease.
• Continue review of tree care policy to better care for the urban forest.
• Continue to provide up to 30 tree replacement coupons through the Residential Reforestation Program
to assist property owners in replacing trees lost to disease.
• Maintain the standards of a Tree City SA community.
t
• Work throughout the community to maintain the Diseased Tree Program.
• Provide boulevard and storm damage tree trimming as necessary:
• Continue to administer the noxious weed program in a fair manner and to improve the appearance of
excess freeway right of way by providing for periodic mowing.
• Contract with a commercial mower to provide for mowing of turf where it is not possible or practical for
City forces and equipment
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4220 Operating Supplies $2,000
Includes $1,500 for Arbor Day and other special project costs.
4235 Landscaping Materials $4,000
The cost of replacement trees in the parks and City - maintained boulevards, plus the cost of
the Residential Reforestation $50 tree coupon program.
4385 Landscaping Services $4,500
The cost of contractual weed and grass cutting, primarily on excess freeway right of way and
other locations for which the City does not own the specialized equipment needed and which
would not be cost - effective to purchase.
4400 Other Contractual Services $6,000
The cost of contractual tree removal not due to disease of trees which are too large or
unusually located for removal with City equipment.
4427 Tree Removal Contract $10,000
Represents the City's share of the cost of removal of diseased boulevard trees, plus the full
cost of removal of diseased park trees.
PERSONNEL LEVELS
Number Position
1 Maintenance II
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
No major equipment
P
planned.
I
CITY OF BROOKLOCENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 74
2000 BUDGET
2000 2000
)ject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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CV FORESTRY 452
4100 Wages Regular Employees 52,202 54,498 71,284 14,535 73,154 73,154
4112 Overtime Regular Employee 1,451 1,020 0 263 0 0
4130 Wages Part -time Employees 8,992 3,147 0 1,467 0 0
4131 Overtime of Part -time Emp 72 0 0 0 0 0
4133 Vacation Pay 4,345 4,235 0 1,096 0 0
4134 Holiday Pay 2,956 3,247 0 1,141 0 0
4135 Sick Leave Pay 3,655 4,069 0 10,577 0 0
alaries and Wages TOTAL 73,673 70,217 71,284 29,081 73,154 73,154
a a a a a a a a a a as as a a a a a a xaa a a a aaa a aaaa a xa a s as s a x x a as a xx x xxaa a as
4142 PERA Coordinated Plan 2,904 3,474 3,693 1,595 3,789 3,789
4146 FICA 5,647 5,419 5,453 2,574 5,596 5,596
4150 Employee Benefits 6,141 8,081 8,804 4,748 9,524 9,524
4151 Health Insurance 813 0 0 0 0 0
4152 Life Insurance 5 0 0 0 0 0
4153 Dental Insurance 34 0 0 0 0 0
4154 Workers Comp Insurance 2,207 2,354 2,835 958 2,910 2,910
ringe Benefits TOTAL 17,752 19,328 20,785 9,874 21,819 21,819
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4220 Operating Supplies 330 255 250 367 2,000 2,000
4227 Safety Supplies 0 375 0 0 0 0
4235 Landscaping Materials 2,398 3,566 4,000 3,400 4,000 4,000
CITY OF BROG.' N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 75
2000 BUDGET
2000 2000
ject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
ea mm a m m mmm mmx am mm ma mm m m mm mm m m m m a m m mx m mammm m x x s m m m m m a m a ac m m m x s m m m a mm m m m ma x mm m m sm m m mmmmam m mx a s aaa am m x smm mas m x amm m m m a a m as
pplies TOTAL 2,727 4,196 4,250 3,767 6,000 6,000
m m aaamma a s z m ma s m mmaa m aaa a amaa a m m aam a m x a a amm r a s a mm m ma mammxa m
4351 Legal Notice Publication 24 0 0 31 0 0
rnnunications TOTAL 24 0 0 31 0 0
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4380 Repair & Maint Contract 6,900 0 0 0 0 0
4385 Landscaping Services 0 0 0 0 4,500 4,500
pair Rental & Maint TOTAL 6,906 0 0 0 4,500 4,500
m mm as ammam m mma mmams a amaam m s m a m mas m a m a as a m sa mm msam as m ma mma a m
4400 Other Contractual Service 25,644 7,262 3,000 4,462 6,000 6,000
4411 Conferences and Schools 30 15 50 255 0 0
4413 Dues & Subscriptions 0 25 50 30 0 0
4414 Licenses, Taxes, & Fees 14 8 0 17 0 0
4417 Books /Reference Materials 0 0 0 20 0 0
4427 Tree Removal Contract 8,010 10,730 10,000 0 10,000 10,000
her Contractual Sery TOTAL 33,697 18,039 13,100 4,784 16,000 16,000
mmm m m m x a as a s a m m ox as a a am m m mamma a mmmm m m m m a s sa aam m m m sm as a am as a
4487 Solid Waste Disposal 6,427 0 0 0 0 0
ilities TOTAL 6,427 0 0 0 0 0
mmaaaaaaaa m a a s a m a mm m aamam xm m m m m m m mmm as m m s as as s a m m mmm a as as as
1RESTRY TOTAL 141,200 111,779 109,419 47,537 121,473 121,473
Division: Ice and Hockey Rinks
Budget Code: 454
Program No: 2901
PROFILE
This division provides for the maintenance of 13 general skating rinks and 6 hockey rinks. It also includes
ice making and maintenance, site preparation and maintenance, and the maintenance of related facilities.
DEPARTMENTAL GOALS
• Provide maintenance for 6 hockey rinks and 13 pleasure rinks.
• Continue to provide customers with high quality service.
• Continue to replace wood catwalks with rubber belting.
PERSONNEL LEVELS
Number Position
2 Maintenance II
CAPITAL OUTLAY
• Item Anticipated Units Cost(s) Use /need
purchase date
No major equipment purchases
are planned.
•
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 76
2000 BUDGET
2000 2000
bject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
mxaxxamxxxxxamxxaxxxxxxaaxxx amxxxasxx aaamxxxaeaxxxx amxxxxxmxxxamm axmxx xaxxmxxxa xxxaffiamxxaxaa smaxxam =amxsm ammxxasaammmm
IV ICE & HOCKEY RINKS 454
4100 Wages Regular Employees 43,514 37,979 71,014 16,692 72,884 72,884
4112 Overtime Regular Employee 1,650 5,524 3,188 2,306 3,285 3,285
4130 Wages Part -time Employees 650 313 0 0 0 0
4133 Vacation Pay 3,775 4,682 0 3,166 0 0
4134 Holiday Pay 2,956 3,115 0 1,278 0 0
4135 Sick Leave Pay 2,526 7,515 0 1,846 0 0
'alaries and Wages TOTAL 55,070 59,127 74,202 25,288 76,169 76,169
xxmxxmxxxx xxxxaaaxxx axxxaxxaaa aaxxxxxxx aaxxxaxxxa aaaamxxxxm
4142 PERA Coordinated Plan 2,429 3,036 3,844 1,310 3,946 3,946
4146 FICA 4,220 4,603 5,677 2,065 5,827 5,827
4150 Employee Benefits 6,141 8,081 8,804 5,134 9,524 9,524
4151 Health Insurance 761 0 0 0 0 0
4152 Life Insurance 5 0 0 0 0 0
4153 Dental Insurance 31 0 0 0 0 0
4154 Workers Comp Insurance 1,202. 1,360 1,514 554 1,547 1,547
'ringe Benefits TOTAL 14,789 17,080 19,839 9,063 20,844 20,844
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4230 Repair & Maint Supplies 490 '1,632 3,000 53 3,000 3,000
4244 Athletic Field Supplies 3,429 0 0 0 0 0
upplies TOTAL 3,919 3,000 53 3,000. 3,000
aaxxxx x xaC _ _ __aa O m xx xxxxxx xx x x acaob m a a x ...x ������
4382 Equipment Repair & Maint 58 0 0 0 0 0
CITY OF BROG. 1 0CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 77
2000 BUDGET
2000 2000
eject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
-x x a a v x x a s s sa x xx x x a s a xx xxx s sa x x x a s as x x s s a as x s x x x x s x xx x x x s - -- a _- - :- x- x - -- ss a- x x x a asses ax xx s s s a x x x x x xa a s as x x n ss xs c a saxx a
4388 Electrical Repairs 280 0 0 0 0 0
pair Rental & Maint TOTAL 338 0 0 0 0 0
xxxxaaaxxx. axxxxxxsax axxxxxxxaa xxxsaaaxx axxxxxxxxx xxxxxxxxas
4530 Other Improvements 0 0 5,500 0 0 0
xpital Outlays TOTAL 0 0 5,500 0 0 0
xaaa�axxxx xxasxxxxxx xxvxxxvxvs �xxxxxxxx xx axxaeaxx xxx xxxxxxx
7E & HOCKEY RINKS TOTAL 74,117 77,839 102,541 34,404 100,013 100,013
I
Division: CARS Administration
Budget Code: 459
Program ram No. 5000
PROFILE
Community Activities, Recreation and Services Administration provides administrative support and oversees
operations of the Government Buildings, Recreation and Community Center Divisions as well as operations
of Centerbrook Golf Course.
This unit provides for the provision of maintenance and custodial functions for City -owned buildings,
development and implementation of organized recreational activities, operation of the Community Center
and swimming pool, and management of Centerbrook, the City -owned 9 -hole golf course. The 2000 budget
further separates the administrative overhead out from individual programs when compared to the 1999
budget. Expenditure allocations for office and operating supplies have been split between CARS
Administration, Recreation Administration, and the Community Center Divisions.
DEPARTMENTAL GOALS
• Provide coordination, management, and additional support to all department. divisions and
operations.
• Continue review of departmental structure with analysis of needs and identification of improved
service delivery.
• Play integral role in the development of building plans to address building needs and improvements
to citizen access and service.
• Continue in -depth review of Community Center operations with a goal of reducing the net imps,
of the operations on the general fund.
•
Produce uarterl review of Community Activities programs �' Recreation and Services ams and activities.
q Y t3'
• Continue improvements in area of customer service for all department functions.
• Through administrative oversight, develop, maintain and evaluate recreational programs and
activities that meet the needs of citizens.
• Initiate an ongoing assessment process to determine community needs and resources.
• Enhance marketing efforts to attract additional participants.
i
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4210 Office Supplies $1,000
Office supply allocations have been split between CARS Administration, Recreation
Administration, and Community Center.
4220 Operating Supplies $3,000
Operating supply allocations have been split between CARS Administration, Recreation
Administration, and Community Center.
4350 Printing $1,000
Cost of printing specialized informational fliers.
4389 Maintenance Contracts $2,000
Maintenance and service agreements for office equipment.
CITY OF BROOKOCENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 78
2000 BUDGET
2000 2000
ibject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
:s saaaassaaaaaaaxsaaxaaaaaaaaxxaaaaaxx sssaaaxxaaaaaa aaaxasssaaaaxs ssasaaaaaaaaaa saaaaaaaaxaxx aaaaaaaxxasxa assssssxxssss
)IV CARS ADMINISTRATION 459
4100 Wages Regular Employees 0 0 98,113 50,939 102,227 102,227
4133 Vacation Pay 0 0 0 3,276 0 0
4134 Holiday Pay 0 0 0 1,634 0 0
4135.Sick Leave Pay 0 0 0 800 0 0
Salaries and Wages TOTAL 0 0 98,113 56,648 102,227 102,227
as aax s as s s a a s a as a xx a sa as sax xa a a a a a a aasa s as a rasa s a as a asses a s
4142 PERA Coordinated Plan 0 0 5,082 2,934 5,295 5,295
4146 FICA 0 0 7,505 4,266 7,820 7,820
4150 Employee Benefits 0 0 8,924 5,379 9,524 9,524
4154 Workers Comp Insurance 0 0 682 404 703 703
4158 Disability Insurance 0 0 330 0 397 397
?ringe Benefits TOTAL 0 0 22,523 12,982 23,739 23,739
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4210 Office Supplies 0 0 1,000 746 1,000 1,000
4220 Operating Supplies 0 0 3,000 118 3,000 3,000
Supplies TOTAL 0 0 4,000 864 4,000 4,000
4310 Professional Services 0 0 300 60 300 300
?urchased Services TOTAL 0 0 300 60 300 300
am a a s a a: as x x saxxaa a s a :ass aaxa x m s s as a sa a a a a a a s x a a a a axaa a axs x
4334 Use of Personal Auto 0 0 300 55 0 0
4350 Printing 0 0 1 0 1,000 1,000
CITY OF BROO. , A CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 79
2000 BUDGET
2000 2000
ject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
xsxxsaxxsascsxasasxxs ssxs:sxxssxxxsss sxxxsssxxssaas xssxxxssxxssas ssxx:ssxasmxxx sxasssxsssasx mssxxasxxsxss xsaxxxsmaxxxa
immunications TOTAL 0 0 1,300 55 1,000 1,000
s xsxsa x sm a :sx a s a x x xm x x x s mss xss ssss assx s s m x x x xss s s x x sss a s x s a
4382 Equipment Repair & Maint 0 0 1,000 0 0 0
4389 Maintenance Contracts 0 0 1,250 1,253 2,000 2,000
4393 Equipment Rentals 0 0 5,500 1,992 6,000 6,000
?pair Rental & Maint TOTAL 0 0 7,750 3,245 8,000 8,000
sxxsxsessx sxxxsasssx sa.axxxxos assxsxxxx xxxxsxsass xssxxxxxxa
4411 Conferences and Schools 0 0 1,000 0 1,000 1,000
4413 Dues & Subscriptions 0 0 800 0 800 800
:her Contractual Sery TOTAL 0 0 1,800 0 1,800 1,800
sx sss s x sas x s a x a a s ms s m m xaxssssm mm mss xx x s ms xx s xxxs s x xx x sx x asx
►RS ADMINISTRATION TOTAL 0 0 135,786 73,855 141,066 141,066
i • !
I
Division: Recreation Administration
Budget Code: 460
Program No: 5001
PROFILE
Recreation Administration oversees recreation activities for preschoolers, grade school age children, teens,
adults, and seniors. It provides the opportunity for all ages to participate in recreational activities.
This unit provides for the development and implementation of organized recreational activities. The 2000
budget continues the separation of administrative overhead out from individual programs when compared
to the 1999 budget. Expenditure allocations for operating supplies, postage, advertising, and printing are
now, for the most part, accounted for in this division.
DEPARTMENTAL GOALS
• Through administrative oversight, develop, maintain, and evaluate recreational programs and
activities that meet the needs of citizens and oversee divisional goals.
• Initiate an on -going assessment process to determine community needs and resources.
• To make maximum use of community resources to provide recreational activities for all community
residents.
• Enhance marketing efforts (including a customer service component) to attract additional
participants.
• Investigate the feasibility of providing for payment by credit card and/or registration by fax to
improve ease of program registration.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4130 Part -Time $28,500
Provides for part-time secretaries to develop flyers, program materials, register customers
for classes, sell merchandise and concessions, answer phones, and admit pool users.
4220 Operating Supplies $6,000
Operating supply allocations have been split between CARS Administration, Recreation
Administration, and Community Center.
4321 Postage $7,000
Covers the cost of youth groups delivering brochures, plus postage for requested brochures
sent to customers on the mailing list.
4340 Advertising $6,000
Cost of advertising Community Center and recreation programs in local newspapers, cable
television and other media. This allocation has been increased $1,000 for 1999.
• 4350 Printing $13,000
Cost of printing the course brochure. Allocation has been increased $1,000 for 2000 to
provide for brochure improvements and specialized program fliers.
4382 Equipment Repair $9,000
Maintenance and service agreements for office equipment, exercise equipment, and
recreational equipment. 0
4397 LOGIS Charges $0
Cost of support and upgrades for our computerized registration and facilities reservations
programs. This charge was eliminated in 1999 as the support for the registration software
will be purchased directly from the software vendor.
PERSONNEL LEVELS
Number Position
3 Program Supervisors
1 Secretary
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Computer Stations 1/2000 1 $2,500 To effectively use our Class
registration and facility booking
1 software.
Network printer 1/2000 1 $2,000 Replacement network printer •
Digital copy machine 1/2000 $13,272 Replacement copy machine
Replacement tables for Constitution $900 Tables are being replaced on a
Hall five year schedule
e
• CITY OF BROOKLOCENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 80
2000 BUDGET
2000 2000
bb ect Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
.ax x xx aaaaaa xa x a a a aax as a x as xx a a a a as aaa aaa a as a ax ax a x x aaaa axa aaaasaa a a a a as as soxx a x x as x a a aaaa a a a a S a a aaa a x x a x x a x xa x a a aaa oa =
HIV RECREATION ADMIN 460
4100 Wages Regular Employees 175,758 197,396 172,132 81,894 179,051 179,051
4112 Overtime Regular Employee 0 199 0 0 0 0
4130 Wages Part -time Employees 52,767 55,600 27,673• 20,024 28,500 28,500
4131 Overtime of Part -time Emp 0 375 0 800 0 0
4133 Vacation Pay 16,797 20,425 0 7,506 0 0
4134 Holiday Pay 11,453 12,052 0 2,990 0 0
4135 Sick Leave Pay 5 6,224 0 968 0 0
salaries and Wages TOTAL 261,786 292,271 199,805 114,182 207,551 207,551
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4142 PERA Coordinated Plan 11,480 15,275 10,350 5,803 10,751 10,751
4146 FICA 21,523 22,940 15,285 8,721 15,878 15,878
4150 Employee Benefits 17,616 23,272 17,608 9,168 19,048 19,048
4151 Health Insurance 2,202 0 0 0 0 0
4152 Life Insurance 18 0 0 0 0 0
4153 Dental Insurance 138 0 0 0 0 0
4154 Workers Comp Insurance 4,137 4,411 3,532 1,804 3,643 3,643
4156 Unemployment Compensation 173 101 0 5 0 0
4158 Disability Insurance -12 230 0 206 0 0
?ringe Benefits TOTAL 57,274 66,229 46,775 25,706 49,320 49,320
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4210 Office Supplies 3,916 3,584 5,000 1,381 4,000 4,000
4220 Operating Supplies 2,931 11,173 5,000 3,976 6,000 6,000
CITY OF BROO. a4 CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 81
2000 BUDGET
2000 2000
eject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
:a xxaxxxaasxxasxxxxxxasaa xxaaxxsaxxaa xxxaaxxxaaxass xxxsaxxaaxaxsa xaxxxxaa Lxaaa aaaaxxaaaaaxa xxsxaxaasaaxx aaxaaaxxxaaxx
4227 Safety Supplies 575 1,120 600 380 600 600
4230 Repair & Maint Supplies 828 651 2,000 0 2,000 2,000
►pplies TOTAL 8,251 16,528 12,600 5,737 12,600 12,600
x a a s a x a x xa xaxs aax x x a a x sa ax x x x a xxx x x a a x xa s as xxxa a a s a ax s ssa a
4310 Professional Services 90 120 0 0 0 0
irchased Services TOTAL 90 120 0 0 0 0
x x x a xa sa ax a x aaa a x x a a xxxa a s x as a x axaax s a c x xx saa x xxx a axx x x a axx
4321 Postage 4,747 4,601 8,000 2,199 7,000 7,000
4334 Use of Personal Auto 280 481 0 343 500 500
4340 Advertising 0 5,377 6,000 2,126 6,000 6,000
4341 Employment Advertising 1,058 1,532 1,000 580 1,000 1,000
4350 Printing 9,441 20,510 12,000 10,495 13,000 13,000
)mmunications TOTAL 15,526 32,501 27,000 15,743 27,500 27,500
xxx a a a a xxa x sa aaaaxaa aax z a s a a s a x asc a s as x a a a sa x xx as a axx sa xs as
4382 Equipment Repair & Maint 7,047 5,313 10,000 0 9,000 9,000
4383 Buildings Repairs 217 0 0 0 0 0
4389 Maintenance Contracts 0 1,219 0 0 0 0
4391 Dewatering Services 0 0 0 7 0 0
4393 Equipment Rentals 4,787 4,641 0 567 0 0
a•
4396 Software Maintenance 0 0 4,000 4,238 4,400 4,400
4397 Logis Charges 10,320 14,776 0 0 0 0
!pair Rental & Maint TOTAL 22,371 25,949 14,000 .4,813 13,400 13,400
saaaaxaaac rxxxaxaaaa xxsxxxaxxx xxxassaaa aaaacxxaas aaxaxaaaxa
4400 Other C actual Service 0 8#& 500 0 0 0
CITY OF BROOKSCENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 82
2000 BUDGET
2000 2000
bject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
aaaaaaaaa a a a a s a a a as a am xmaa a s ax as a aaaa aamm ms ccss a a a c s a w mmm m m a a a a a m c m m a m sas aaaa a s a aaa s ca m mmaca a as as a s as a am a a a a as a s ac aaaa
4401 Credit Card Fees 0 0 0 936 1,300 1,300
4402 Uncollectible Checks -40 0 0 0 0 0
4404 Collection Fees 40 -31 0 0 0 0
4411 Conferences and Schools 406 785 0 331 0 0
4413 Dues & Subscriptions 580 983 0 338 0 0
4414 Licenses, Taxes, & Fees 659 317 0 405 400 400
)ther Contractual Sery TOTAL 1,645 2,952 500 2,011 1,700 1,700
a a m a a a a a a a a asm ama m sc as a a a s a a a c a s aaa cs a o as a as s aaa s a cm a sm a as a
4440 Fuel Charges 93 0 0 63 0 0
4441 Fixed Charges 496 0 0 262 0 0
4442 Repair & Maint Charges 558 0 0 122 0 0
entral Garage Rentals TOTAL 1,147 0 0 447 0 0
s a m aaa a z as as amass a a a as aaa as m sa as : a ma a as maaaasamam asc mma a aaa
4548 Computer Equipment 0 0 20,500 21,924 4,500 4,500
4551 Office Furniture & Equip 1,932 0 0 0 13,462 13,462
4552 Other Equipment 0 0 900 0 900 900
!apital Outlays TOTAL 1,932 0 21,400 21,924 18,862 18,862
aaaaaaaaa a aaaaaaaaa a m a a aaa sa a s _ a s s aaa aam m a a a aaa as a as c xm s xa a s
4840 Merchandise for Resale 0 790 0 1,896 0 0
'ost of Sales TOTAL 0 790 0 1,896 0 0
acsaasaaaa aaaaaaaaaa aaaaaaammm aaasxmaaa aaaaaamsaa aasaasacam
%CREATION ADMIN TOTAL 370,021 437,340 322,080 192,458 330,933 330,933
Division: Adult Recreation
Budget Code: 461
Program No: 5101 5103 5105 5107 5109 5121 5123 5125 5126 5127 5121&
5131, 5135
PROFILE
This unit provides for recreation programs for adults. These programs reflect their full cost, including
administration.
Programs under adult programs include basketball, broomball, softball leagues and tournaments (Dudley
Classic), volleyball, exercise classes, senior activities, pottery, dance, etc. In excess of ten thousand adults
participate in these programs.
With the exception of senior programs, all adult programs will charge fees sufficient to cover operating
costs, plus a small share of overhead expenses. Fee increases will continue to be implemented to achieve
this goal. However, it should be noted that many senior activities remain at very low or no cost.
DEPARTMENTAL GOALS
• Provide a balance of activities to meet varied interest and skill levels.
• Continue to cooperate with school districts to maximize facility usage and supervision.
• Maintain 90% of rior ear's registrations while increasing P Y g g revenues.
• Continue expenditure reductions that do not compromise the quality of programs.
• Continue marketing efforts (including a customer service component) to attract additional participano
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4112 Overtime $5,000
Parks maintenance crews provide field preparation and grooming for weekend tournaments.
4130 Part -Time $63,890
Includes Dudley softball tournament workers, field attendants and scorekeepers for league
play, course instructors, senior citizen leader. Total number of part time employees varies
based on class and league registrations.
4220 Operating Supplies $22,550
Includes items such as softballs, basketballs, broom balls, volleyballs, clay and other
materials for pottery classes, various supplies for senior activities and tournament supplies
such as plaques and trophies.
4310 Professional Services $34
Includes MRPA registration fees for adult sports and additional insurance for the Dudley
tournament.
•
- 4318 Casual Labor $69,400
Includes casual employees who assist with the individual programs. Examples include:
field attendants, score keepers, game officials and program aides.
4416 Prizes $7,000
Cash prizes for the Dudley tournament.
4487 Solid Waste $1,000
Additional sanitation services for various tournaments.
PERSONNEL LEVELS
No full -time staff are currently allocated to this division.
CITY OF BROC. _N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 83
2000 BUDGET
2000 2000
)ject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
: xaxxxsaxxxsaxxxsaa= xxasxxxxxaxmxxszx zsxxxxsxsxxxxs axxxxsxxxxxs =x asaxxxxxxxxxsz xxxxsxsxxxxzx xxx= xxxxxaxxx asxxxxxssxxxx
CV ADULT RECREATION 461
4100 Wages Regular Employees 12 7,000 0 0 0 0
4112 Overtime Regular Employee 11,214 4,969 7,100 4,005 4,500 4,500
4130 Wages Part -time Employees 65,570 68,621 63,390 42,852 65,480 65,480
4131 Overtime of Part -time Emp 486 1 500 355 500 500
ilaries and Wages TOTAL 77,281 82,504 70,990 47,212 70,480 70,480
x x x x x x s s s s x xa_a x_ x .a .... m s. x_ x xxxxx x a x x s as xx am xx x s xxx =C s a xx
4142 PERA Coordinated Plan 1,190 1,004 1,789 615 1,226 1,226
4143 PERA Police & Fire Plan 377 566 0 457 0 0
4146 FICA 5,610 5,418 5,585 3,319 5,408 5,408
4154 Workers Comp Insurance 2,397 2,219 2,906 485 2,819 2,819
tinge Benefits TOTAL 9,574 9,207 10,280 4,876 9,453 9,453
s s s s as a xx x xxx s xaaxxx xxxxxs a a s a xax x xc sx x x xxx x x sx as xx x x xxx xa a
4220 Operating Supplies 27,118 25,091 24,915 13,896 22,800 22,800
4230 Repair & Maint Supplies 0 466 0 0 0 0
4244 Athletic Field Supplies 32 0 0 0 0 0
applies TOTAL 27,150 25,557 24,915 13,896 22,800 22,800
axxxxxsxxx axxaxxxxsx xaxxxxxxsx xxsxscscx xaxasxsass xxxxsxxxxx
4310 Professional Services 24,190 27,850 34,205 16,174 33,150 33,150
4318 Casual Labor 64,649 62,412 72,658 53,048 68,900 68,900
.irchased Services TOTAL 88,839 90,262 106,863 69,221 102,050 102
4321 Postage 243 652 950 515 950 950
4330 Transpotion 2,354 4,3 6,850 2,031 6,000 6
i
CITY OF BROOKLOCENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 84
2000 BUDGET
2000 2000
lbject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
as a a a a a e a as a a a se ae as aaaaas a a aaaa a saa x as aes - -- - - aas a - - s- a - - -saa - a - - - - - a - - s- - - -aa a saa a aaa as a as a a a as as a a aaaa xa s x xx x axe s s a
4340 Advertising 1,031 1,215 2,000 715 1,000 1,000
4341 Employment Advertising 43 0 0 0 0 0
:ommunications TOTAL 3,672 6,225 9,800 3,261 7,950 7,950
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4382 Equipment Repair & Maint 0 0 450 0 0 0
4393 Equipment Rentals 414 150 425 0 400 400
tepair Rental & Maint TOTAL 414 150 875 0 400 400
a aaaaaaaaa a x a a a a x x a x a sa a aaaaas s as a a a a as as as a as aaa a sae a x s a a a
4400 Other Contractual Service 0 0 0 1,000 0 0
4404 Collection Fees 3 0 0 0 0 0
4406 Special Events 0 0 0 114 0 0
4416 Prizes /Expense Reimb 6 6,650 7,000 0 7,000 7,000
ether Contractual Sery TOTAL 6,653 6,650 7,000 1,114 7,000 7,000
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4443 Multi -use Hourly Charges 1,314 0 0 0 0 0
'entral Garage Rentals TOTAL 1,314 0 0 0 0 0
a aaaa aaa as aaaxmasa a s aaaaaaaaa a s sa aaaa a e aaaaaaaaa a as s ax aaa a s
4469 Liquor Liability Ins 0 676 1,000 1,113 1,150 1
:nsurance TOTAL 0 676, 1,000 1,113 1,150 1,150
4487 Solid Waste Disposal 1,009 1,179 1,000 1,405 1,200 1,200
Jtilities TOTAL 1,009 1,179 1,000 1,405 1,200 1,200
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4552 Other Equipment 4,495 0 0 0 0 0
I
I
CITY OF BROC. .N CENTER
MANAGER RE_COMD BUDGET WORKSHEET BY DIVISION Page 85
2000 BUDGET
2000 2000
ject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
a s xx sa a as x as a as a a a a aaaa a a x x x a a xxa as a a s saaax x a as xxa aaax x a a a a a sa a s a as a x x x aaa xx as a s as a a x a a a x x a a a a xx a a a x xxa a s sa as as x x x a a a
pital Outlays TOTAL 4,495 0 0 0 0 0
as aaaxxaaa a a a aaaa x x a a as a a a a a a a a as a x x as a a a x a a as a xx as a a a a a x xa
4840 Merchandise for Resale 3,577 3,720 1,500 5,351 2,000 2,000
4842 Food Cost of Sales Guests 0 0 0 247 0 0
I l,st of Sales TOTAL 3,577 3,720 1,500 5,598 2,000 2,000
a a a a ax x x a a a a a aaxaa a s a s aaax aaxa a sa a a s a a a x a a a a a a a a a a aaa x a xx as
')ULT RECREATION TOTAL 223,977 226,130 234,223 147,697 224,483 224,483
Division: Teen Programs
Budget Code: 462
Program No: 5201, 5205
PROFILE
This unit provides for recreation programs for teens. These programs are funded through a combination of
user fees and general fund revenues.
Dances have historically been the main activity under teen programs. Close to 1,800 teens attend the six
dances, which are generally held at North View Junior High. Summer conditioning is also a part of the teen
program with 150+ teens participating in 1999.
Staff will evaluate the effectiveness of current programming efforts and suggest any alternatives that might
more fully meet the needs of teens.
DEPARTMENTAL GOALS
• Supervise six dances for junior high students.
• Increase attendance at dances by 5% (90 students).
• Assure a close working relationship between school districts and the City.
• Sponsor summer conditioning program with a goal of 150 participants.
• Investigate alternative programming for teens.
• SPECIFIC EXPENDITURE CODE DETAIL.
Object
Number Explanation Amount
4112 Overtime $1,200
The cost of security provided by police officers.
4130 Part -Time 10 0
$ 00
As this registration was slightly lower than the past few years, both revenue and expenditure
estimates are based on an "average" registration for that program.
4310 Professional Services $2,000
The cost of disc jockeys to provide music for the dances.
4318 Casual Labor $2,300
The cost of chaperones, building monitors, coat checks for dances,
PERSONNEL LEVELS
No full -time staff are currently allocated to this division.
4393 Equipment Rentals $6,000
Leased copier to print flyers not only for the CARS Department, but for other Ci
departments as well. This machine will print over 1,000,000 copies in a year.
PERSONNEL LEVELS
Number Position
1 Recreation Director
1 Secretary
CITY OF BROOSCENTER 0
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 86
2000 BUDGET
2000 2000
abject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
.x ca a a x x xx x x a a a s x x x a as xxxaxxaxs a asaxx x x x xx am x ax as a as a s ss xs x xxxasas s s x x x xx x xx xxx x seas a s saa as a n xa x x sx ss s a sa s a xa m s sax x xsa x
►IV TEEN PROGRAMS 462
4100 Wages Regular Employees 205 0 0 0 0 0
4112 Overtime Regular Employee 1,223 785 1,200 283 1,000 1,000
4130 Wages Part -time Employees 8,444 4,634 10,000 1,801 10,300 10,300
4131 Overtime of Part -time Emp 165 0 0 0 0 0
Salaries and Wages TOTAL 10,038 5,419 11,200 2,083 11,300 11,300
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4142 PERA Coordinated Plan 9 0 0 0 0 0
4143 PERA Police & Fire Plan 139 89 0 32 93 93
4146 FICA 683 359 857 141 864 864
4154 Workers Comp Insurance 172 83 270 16 161 161
?tinge Benefits TOTAL 1,004 531 1,127 189 1,118 1,118
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4220 Operating Supplies 1,424 1,206 1,450 52 1,400 1,400
supplies TOTAL 1,424 1,206 1,450 52 1,400 1,400
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4310 Professional Services 1 1,045 2,000 395 1,500 1,500
4318 Casual Labor 3,299 1,589 2,300 368 0 0
)urchased Services TOTAL 5,199 2,634 4,300 763 1 1,500
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'EEN PROGRAMS TOTAL 17,664 9,790 18,077 3,088 15,318 15,318
Division: Youth Recreation
Budget Code: 463
Program No: 5303, 5305, 5307, 5309, 5312, 5314, 5316, 5323
PROFILE
This unit provides for recreation programs for youth. These programs are funded through a combination of
user fees and general fund revenues.
Activities under this division include gymnastics, wrestling, summer programs such as playground
supervision and the puppet wagon, various classes (dance, after school, holiday, specialty) and preschool.
In a typical year, more than 3,800 young people participate in these activities. This division also includes
after school programming coordinated with the four school districts serving Brooklyn Center.
DEPARTMENTAL GOALS
• Provide affordable programs that meet the needs of youth.
• Increase program participation 3% in 2000.
• Work closely with local social service providers to ensure coordinated programs for youth that do not
unnecessarily duplicate efforts.
• Continue to review and identify the changing needs of the community (i.e., socio- economic status and
disabilities).
• Enhance marketing efforts (including a customer service component) to attract additional participants.
• Continue to provide summer playground supervision and programming at area parks.
•
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4130 Part -Time $84
Includes instructors and leaders for youth programs, classes and activities, and after school
- programs. Part time staff depends on the number of classes offered and, in the case of rink
attendants, weather. Six warming houses are staffed when rinks are open.
4220 Operating Supplies $8,950
Includes items such as materials for craft classes, playground program supplies such as balls,
bats and games.
PERSONNEL LEVELS
No full -time staff are currently allocated to this division.
• CITY OF BROOD. A CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 87
2000 BUDGET
2000 2000
ject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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V YOUTH RECREATION 463
4130 Wages Part -time Employees 77,946 78,901 84,709 50,289 83,715 83,715
4131 Overtime of Part -time Emp 1 111 0 0 0 0
laries and Wages TOTAL 77,947 79,012 84,709 50,289 83,715 83,715
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4142 PERA Coordinated Plan 1,011 1,178 1,193 691 1,345 1,345
4146 FICA 5,963 6,045 6,557 3,902 6,403 6,403
4154 Workers Comp Insurance 902 788 1,378 424 1,360 1,360
inge Benefits TOTAL 7,876 8,010 9,128 5,017 9,108 9,108
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4220 Operating Supplies 11,588 10,194 8,950 8,193 11,925 11,925
pplies TOTAL 11,588 10,194 8,950 8,193 11,925 11,925
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4310 Professional Services 479 1,992 1,570 1,831 2,050 2,050
4318 Casual Labor 1,003 469 600 20 400 400
rchased Services TOTAL 1,482 2,462 2,170 1,851 2,450 2,450
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4330 Transportation 1,918 2,130 2,935 575 2,600 2,600
4334 Use of Personal Auto 193 340 200 0 400 400
mmunications TOTAL 2,111 2,470 3,135 575 3,000 3,000
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4404 Collection Fees 9 0 0 0 0 0
her Contractual Sery TOTAL 9 0 0 0 0 0
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UTH RECREATION TOTAL 101,012 102,148 108,092 65,926 110,198 110,198
Division: General Recreation
Budget Code: 464
Program No: 5401, 5403, 5405, 5409, 5412, 5416, 5418, 5421, 5423 0
PROFILE
This unit provides for recreational activities not otherwise classified. These programs are funded by a
combination of general fund revenues and user fees.
General Recreation Division programs include, tennis, skiing, adaptive recreation and supervision costs
associated with the use of elementary schools and Northview Jr. High School. These classes and activities
are anticipated to attract more than 1,000 participants in 2000.
In addition to individual programs, Entertainment in the Park and skating rinks are also accounted for in this
division. Attendance for Entertainment in the Park, including Sunday in Central Park, was approximately
25,000 people, while 10,000+ skaters enjoyed the skating rinks.
DEPARTMENTAL GOALS
• Maintain prior year's registrations while increasing program revenues.
• Further identify the needs and interests of the community and develop programs accordingly.
• Provide a balance of activities for a variety of age groups, abilities, and interests.
• Further investigate corporate sponsorship for Entertainment in the Park activities.
SPECIFIC EXPENDITURE CODE DETAIL, ,
Object
Number Explanation Amount
4130 Part -Time $19,896
Class instructors, rink attendants, and ski trip leaders. Also, sound technicians for
Entertainment in the Park.
4310 Professional Services $12,202
Primarily our portion of building supervision costs associated with the use of elementary
schools and Northview Jr. High School to provide programming.
4406 Special Events $14,000
Entertainment groups for Entertainment in the Park and Sunday in Central Park fireworks.
PERSONNEL LEVELS
No full -time staff are currently allocated to this division.
• CITY OF BROOKLOCENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 88
2000 BUDGET
2000 2000
ibject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
)IV GENERAL RECREATION 464
4112 Overtime Regular Employee 787 0 0 0 0 0
4130 Wages Part -time Employees 22,897 20,860 19,896 14,931 20,920 20,920
4131 Overtime of Part -time Emp 228 200 200 0 0 0
salaries and Wages TOTAL 23,913 21,059 20,096 14,931 20,920 20,920
4142 PERA Coordinated Plan 56 0 67 4 0 0
4146 FICA 1,817 1,611 1,539 1,142 1,600 1,600
4154 Workers Comp Insurance 468 268 404 143 387 387
Fringe Benefits TOTAL 2,341 1,879 2,010 1,289 1,987 1,987
4220 Operating Supplies 52 49 200 4 200 200
supplies TOTAL 52 49 200 4 200 200
4310 Professional Services 31,371 13,543 12,202 9,633 18,487 18,487
4318 Casual Labor 3,419 40 80 0 0 0
?urchased Services TOTAL 34,790 13,583 12,282 9,633 18,487 18,487
4330 Transportation 0 0 800 0 0 0
4340 Advertising 346 649 800 0 700 700
2ommunications TOTAL 346 649 1,600 0 700 700
4400 Other Contractual Service 0 0 4,900 2,628 0 0
4406 Special Events 0 13,416 14,000 12,623 14,000 14,000
CITY OF BROG. _N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 89
2000 BUDGET
2000 2000
,ject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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:her Contractual Sery TOTAL 0 13,416 18,900 15,251 14,000 14,000
4443 Multi -use Hourly Charges 258 0 0 0 0 0
antral Garage Rentals TOTAL 258 0 0 0 0 0
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4469 Liquor Liability Ins 900 0 0 0 0 0
isurance TOTAL 900 0 0 0 0 0
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:NERAL RECREATION TOTAL 62,599 50,636 55,088 41,108 56,294 56,294
V III
I
Division: Community Center
Budget Code: 465
Program No: 5718, 5728, 5729, 5734, 5756
PROFILE
This unit provides for all recreation activities at the Community Center, as well as some building
maintenance. Again for 2000, some maintenance expenses including, paper supplies, cleaning supplies, a
large portion of operating supplies and all utility charges have been transferred to the Government Buildings
budget.
The Community Center is used by people of all ages in many different ways. Some use the pool, exercise
room and sauna, while others make use of the arts and crafts room including the pottery room. Others use
Constitution Hall for various types of meetings and programs. Some people enjoy using the game room.
Overall attendance at the Community Center for a year is around 250,000, including persons using the
swimming pool and exercise facility, persons taking swimming lessons and other classes, and visitors to
Constitution Hall.
DEPARTMENTAL GOALS
• Continue in -depth review of Community Center operations and activities.
• Continue to refine schedule of operating hours.
• Enhance marketing efforts (including a customer service component) to attract additional participants.
2000 goal will be 3% increase.
• Initiate inexpensive changes (i.e. paint, signage) to make the Community Center more appealing.
• Assure that the facility is clean and well maintained so as to compliment marketing efforts.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4130 Part -Time Employees $56 9 979
Includes five building supervisors to provide supervision nights and weekends, staffing the
concession stand during the busiest hours of operation (at other times, clerical or building
supervisor staff cover the concession stand), setup staff for Constitution Hall and other
events.
4220 Operating Supplies $7,000
Operating supply allocations have been split between Recreation Administration and
Community Center.
4840 Merchandise for Resale
$31,500
Examples are swimsuits, goggles, nose plugs, concessions, and exercise equipment.
PERSONNEL LEVELS
Number Position
.50 Aquatics Coordinator
4 Custodian
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 90
2000 BUDGET
2000 2000
bject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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IV COMMUNITY CENTER 465
4100 Wages Regular Employees 68,518 57,599 93,230 42,035 92,267 92,267
4112 Overtime Regular Employee 6,779 10,452 1,458 6,412 1,502 1,502
4130 Wages Part -time Employees 76,163 68,295 65,275 44,900 67,000 67,000
4131 Overtime of Part -time Emp 1,275 666 0 87 0 0
4133 Vacation Pay 3,122 2,675 0 1,436 0 0
4134 Holiday Pair 3,534 3,698 0 2,094 0 0
4135 Sick Leave Pay 5,074 1,866 0 1,692 0 0
alaries and Wages TOTAL 164,465 145,252 159,963 98,655 160,769 160,769
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4142 PERA Coordinated Plan 5,671 4,918 7,013 3,634 6,695 6,695
4146 FICA 12,393 11,071 12,040 7,562 12,276 12,276
4150 Employee Benefits 10,903 14,303 17,608 9,534 19,048 19,048
4151 Health Insurance 2,286 0 0 0 0 0
4152 Life Insurance 18 0 0 0 0 0
4153 Dental Insurance 228 0 0 0 0 0
4154 Workers Comp Insurance 3,292 2,514 5,057 1,457 5,078 5,078
ringe Benefits TOTAL 34,791 32,806 41,718 22,187 43,097 43,097
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4217 Paper Supplies 887 0 0 0 0 0
4220 Operating Supplies 11,269 9,215 7 2,352 7,000 7,000
4223 Cleaning Supplies 848 0 0 0 0 0
4226 Chemica Products 225 0 0 0 0 0
• CITY OF BROG. !kER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 91
2000 BUDGET
2000 2000
ject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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4230 Repair & Maint Supplies 319 0 0 0 0 0
4233 Building Repair Supplies 577 0 0 0 0 0
pplies TOTAL 14,124 9,215 7,000 2,352 7,000 7,000
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4310 Professional Services 3,014 2,946 2,715 0 2,800 2,800
4318 Casual Labor 155 497 322 0 400 400
xchased Services TOTAL 3,169 3,443 3,037 0 3,200 3,200
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4340 Advertising 6,021 382 1,200 40 1 1
immunications TOTAL 6,021 382 1,200 40 1,000 1,000
a as aaaxaa a aaa a a x a a a a s a a a s s a a a s a s :a a sa a s a a a s a a a as s s a s a a sa x a a
4382 Equipment Repair & Maint 620 0 0 513 0 0
pair Rental & Maint TOTAL 620 0 0 513 0 0
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4400 Other Contractual Service 112 0 0 0 0 0,
her Contractual Sery TOTAL 112 0 0 0 0 0
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4443 Multi -use Hourly Charges 1,433 0 0 0 0 0
astral Garage Rentals TOTAL 1,433 0 0 0 0 0
4840 Merchandise for Resale 30,078 34,267 31,500 20,754 31,500 31,500
)st of Sales TOTAL 30,078 34,267 31,500 20,754 31,500 31,500
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IMMUNITY CENTER TOTAL 254,813 225,365 244,418 144,501 246,566 246,566
Division: Pool
Budget Code: 466
Program No: 5709, 5721, 5723
PROFILE
This unit accounts for swimming lessons and open swim activities.
The pool, exercise room, and sauna are used by in excess of 100,000 people a year. People come to the pool
for swim lessons, lap swim, use of water slide, recreational swim, and aqua exercise. A full range of
swimming lessons are offered, from parent and tot to youth, teen and adult swimming, diving, and
competitive swimming. Thirty to fort classes are offered each quarter.
Y q
For the 2000 budget, the budget allocations for a number of specific line items continues the move of
expenditures from Division 465, Community Center, and Division 466, Pool, to Divisions 440, Custodial
Service, and Division 441, Building Maintenance. This was done for ease and clarity of budgeting and
administration: Division 466 continues to budget items which are very specific to the pool. A charge in the
amount of twenty percent of operational overhead, such as utilities, custodial and maintenance supplies, etc.,
will continue to be charged to Divisions 465 and 466.
DEPARTMENTAL GOALS
• Continue to offer high quality swimming lessons for all ability levels.
• Increase registrations by 5 % and increase revenues.
• To continue marketing efforts that increase attendance in the pool, exercise room, and sauna by 3 %.
• Investigate new and/or expanded special events to attract new customers.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4130 Part -Time $137,300
The cost of two part-time Assistant Aquatics Coordinators, plus 20 -30 lifeguards and swim
instructors.
4382 Equipment Repair $6,000
Maintenance and service agreements for pool equipment, exercise equipment and
recreational equipment. The total equipment repair allocations for the Division have been
reduced by over $1,000 for 1999.
4481 Electric Service $20,000
Twenty percent of the estimated expenditures for electricity have been charged to Division
466, to cover direct operation costs of the Community Center swimming pool.
4482 Gas Service $15
With the assistance of our utility vendors, we have determined that twenty percent of the
estimated expenditures for natural gas are directly attributable to operation of the Community
Center swimming pool.
PERSONNEL LEVELS.
Number Position
.50 Aquatics Coordinator
CITY OF BROOKSCENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 92
2000 BUDGET
2000 2000
bject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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IV POOL 466
4100 Wages Regular Employees 23,650 24,193 32,990 12,343 33,978 33,978
4130 Wages Part -time Employees 135,905 146,796 133,291 87,252 137,300 137,300
4131 Overtime of Part -time Emp 1,010 1,368 500 273 500 500
4133 Vacation Pay 939 -938 0 0 0 0
4134 Holiday Pay 0 0 0 241 0 0
salaries and Wages TOTAL 161,504 171,418 166,781 100,109 171,778 171,778
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4142 PERA Coordinated Plan 1,361 2,067 4,680 1,039 4,560 4,560
4146 FICA 12,044 13,037 ,12,721 7,704 13,103 13,103
I
4150 Employee Benefits 0 0 4,402 1,100 4,762 4,762
4154 Workers Comp Insurance 1,497 1,332 1,314 667 1,356 1,356
ringe Benefits TOTAL 14,903 16,436 23,117 10,510 23,781 23,781
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4217 Paper Supplies 6,046 0 0 0 Q 0
4220 Operating Supplies 2,304 792 500 689 700 700
4223 Cleaning Supplies 9,456 0 0 0 0 0
4226 Chemical Products 7,908 8,646 7,000 2,971 8,000 8
4227 Safety Supplies 53 0 0 0 0 0
4230 Repair & Maint Supplies 4,302 0 0 660 0 0
4233 Building Repair Supplies 12,630 460 2,000 388 1 11000
upplies TOTAL 42,699 9,898 9,500 4,707 9,700 9,700
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CITY OF BROC. .N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 93
2000 BUDGET
2000 2000
eject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
: xaazxsazasaaazzssaszssaasxzxaaxsaaaa zxxsxzxzssasaz asaazsssaxzssa szssazzzsaxzsz sxxszaxxxsxss axszsaxxxsasx xzsaxxxzsssxx
4310 Professional Services 2,916 2,734 1,750 0 1,900 1,900
trchased Services TOTAL 2,916 2,734 1,750 0 1,900 1,900
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4382 Equipment Repair & Maint 5,458 7,016 5,000 3,802 6,000 6,000
:pair Rental & Maint TOTAL 5,458 7,016 5,000 3,802 6,000 6,000
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4400 Other Contractual Service 1,080 480 0 371 0 0
4414 Licenses, Taxes, & Fees 395 0 0 0 0 0
:her Contractual Sery TOTAL 1,475 480 0 371 0 0
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4481 Electric Service 49,287 16,749 21,500 9,619 20,000 20,000
4482 Gas Service 43,236 9,540 16,500 6,206 15,000 15,000
4483 Heating Oil 0 0 700 100 0 0
4484 Water Service 2,746 2,468 1,000 681 2,500 2,500
4485 Sanitary Sewer Service 3,829 3,494 2,000 1,536 3,500 3,500
4487 Solid Waste Disposal 2,361 0. 2,000 0 1,000 1
A lities TOTAL 101,458 32,251 43,700 18,141 42,000 42,000
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4552 Other Equipment 2,912 0 0 4,887 0 0
ipital Outlays TOTAL 2,912 0 0 4,887 0 0
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)OL TOTAL 333,326 240,234 249,848 142,528 255,159 255,159
Division: Risk Management
Budget Code: 470
• Program No: 1897
PROFILE
The purpose of risk management is to reduce the City's exposure to risk by either identifying the risk and
avoiding the risk activity, transferring the risk to an outsider as part of a contract for services, or transferring
the risk by means of purchasing insurance policies. Identifying and avoiding risks is pursued by an
employee safety committee and periodic inspections by representatives of our insurance company. Transfer
to outside contractors is accomplished by requirements in contract specifications that the contractor carry
insurance that names the City as an additional insured. The largest part of the risk transfer is through the
purchase of insurance policies by the City. Such policies require the City to share the risk by means of a
deductible which has the City pay the first dollars of any claim. Brooklyn Center participates with the
League of Minnesota Cities Insurance Trust for the purchase of most of its policies.
Insurance policies are purchased through an insurance agent who is paid a negotiated flat fee rather than a
percentage of the premiums. This reduces the fee by at least half. An insurance consultant is also retained
on a negotiated flat fee basis who provides the City with expertise and assistance that couldn't otherwise be
maintained on staff.
Action by the 1997 Minnesota State Legislature increased the statutory limit on municipal liability for all
claims arising from a single occurrence from $600,000 in 1997 to $750,000 in 1998 & 1999. The limit will
further increase to $1,000,000 in 2000. This can be expected to cause a slight increase in liability insurance
premiums.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4310 Professional Services $17,500
Fees paid to insurance agent and risk management consultant.
4415 Claims Payment $10,000
The City has a standard deductible of $1,000 on all of its insurance coverages. The amount
shown here is to pay that deductible on claims made by other parties against liability
insurance. Deductibles for City losses of property or equipment are paid by the department
responsible for the property or equipment.
4461 -4467 Insurance $125,200
These are the premiums paid for liability, property, employee bonds, and money insurance
policies.
•
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 94
2000 BUDGET
2000 2000
)bject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
)IV RISK MANAGEMENT 470
4310 Professional Services 14,776 15,075 17,000 10,549 17,500 17,500
>urchased Services TOTAL 14,776 15,075 17,000 10,549 17,500 17,500
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4415 Claims Payment 5,592 16,876 10,000 1,485 10,000 10,000
>ther Contractual Sery TOTAL 5,592 16,876 10,000 1,485 10,000 10,000
4461 Gen Liability Insurance 73,180 80,573 100,000 101,382 100,000 100,000
4462 Property Insurance 11,274 11,625 17,000 16,177 17,000 17,000
4463 Machinery Breakdown Ins 2,204 2,434 3,200 2,978 3,200 3,200
4464 Equipment Floater Ins 303 0 0 0 0 0
4466 Bonds Insurance 1,768 2,358 3,000 2,946 3,000 3,000
4467 Money & Credit Insurance 1 1,792 2,300 1,778 2,000 2,000
:assurance TOTAL 89,895 98,782 125,500 125,261 125,200 125,200
= xxxxxxsax :ssxxxxsxx s= xxxxxxxx xxxxxxxxx sxx= xxxxss aaxxxxxxxx
tISK MANAGEMENT TOTAL 110,263 130,732 152,500- 137,295 152,700 152,700
I
' t t
Division: Central Supplies and Support
Budget Code: 471
Program No: 1890
S
PROFILE
The purchasing of central office supplies, equipment, general printing, and City -wide postage use is included
in this division. The tuition reimbursement program, along with general training account for use by the City
Manager for general staff development, is included in this fund. The majority of the budget is monitored
through purchasing.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4210 Office Supplies $24,000
Provides for the purchase of central office supplies for City departments.
4310 Professional Services $15,000
Studies and planning services for building and other needs evaluation and planning.
4321 Postage $45,500
General mailing costs and City newsletter mailing costs.
4350 Printing $13,000
Printing cost for City newsletter (shifted from Administration Division 401).
4382 Equipment Repair and Maintenance $33,000
Provides for repair services and maintenance on office equipment.
4411 Conferences and Schools $15,000
For general training and tuition reimbursement.
PERSONNEL LEVELS
Number Position
1 Administrative Specialist
CAPITAL OUTLAY
I Item Anticipated Units Cost(s) Use /need
purchase date
One Standard PC Jan 1999 one $2,500 Replacement of computer for
Administrative Specialist
CITY OF BROG. ..N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 95
2000 BUDGET
2000 2000
eject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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:V CENTRAL SUPPLIES 471
4100 Wages Regular Employees 0 0 35,000 13,830 36,382 36,382
4133 Vacation Pay 0 0 0 513 0 0
4134 Holiday Pay 0 0 0 257 - 0 0
4135 Sick Leave Pay 0 0 0 160 0 0
ilaries and Wages TOTAL 0 0 35,000 14,760 36,382 36,382
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4142 PERA Coordinated Plan 0' 0 1,813 765 1,885 1,885
4146 FICA 0 0 2,677 1,049 2,783 2,783
4150 Employee Benefits 0 0 4,402 1,467 4,762 4,762
4154 Workers Comp Insurance 0 0 303 53 156 156
-inge Benefits TOTAL 0 0 9,195 3,333 9,586 9,586
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4210 Office Supplies 24,282 26,480 24,000 13,375 24,000 24,000
4220 Operating Supplies 2,161 1,372 3,000 547 3,000 3,000
4230 Repair & Maint Supplies 0 0 0 106 0 0
applies TOTAL 26,443 27,852 27,000 14,028 27,000 27,000
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4310 Professional Services 0 3,092 15,000 11,544 15,000 15,000
irchased Services TOTAL 0 3,092 15,000 11,544 15,000 15,000
a s s aaa as a m maa a a a ss m a aaa a a a x x ss za s ax sa as a as xa xs xa a s a a s a a a a a a
4321 Postage 36,002 29,951 36,000 15,131 36,000 45,500
4322 Telephone Services 30,958 38,834 33,500 20,076 45,000 45,000
4324 Delive rvice 67 � 0 0 0 � 0
CITY OF BROOKLOCENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 96
2000 BUDGET
2000 2000
bject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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4350 Printing 2,714 2,475 2,000 1,377 2,000 15,000
ommunications TOTAL 69,742 71,277 71,500 36,584 83,000 105,500
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4382 Equipment Repair & Maint 28,102 33,501 33,000 10,615 33,000 33,000
.epair Rental & Maint TOTAL 28,102 33,501 33,000 10,615 33,000 33,000
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4400 Other Contractual Service 0 5,000 5,000 0 5,000 5,000
4411 Conferences and.Schools 13,842 11,784 15,000 4,409 15,000 15,000
4413 Dues & Subscriptions 0 106 300 350 300 300
4417 Books /Reference Materials 0 0 0 229 300 300
ether Contractual Sery TOTAL 13,842 16,890 20,300 4,988 20,600 20,600
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4548 Computer Equipment 0 0 0 0 0 2,500
4550 Furniture & Fixtures 0 129 0 0 0 0
4551 Office Furniture & Equip 3,910 4,425 20,000 17,823 2,500 0
apital Outlays TOTAL 3,910 4,554 20,000 17,823 2,500 2,500
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4753 E.B.H.C. Transfer 0 0 0 4,357 0 0
'ransfer to other Fund TOTAL 0 0 0 4,357 0 0
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4702 Administrative Sery Trans 0 0 0 - 26,292 0 0
. dministrative Service TOTAL 0 0 0 - 26,292 0 0
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4995 Contingency Account 50,645 19,968 131,064 9,202 91,491 91,491
CITY OF BROC _N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 97
2000 BUDGET
2000 2000
ject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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ntingency TOTAL 50,645 19,968 131,064 9,202 91,491 91,491
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NTRAL SUPPLIES TOTAL 192,685 177,134 362,059 100,943 318,559 341;059
r � i
Division: Civic Events
Budget Code: 472
Program No: 1895
PROFILE
This division allows for City financial participation in civic events such as Earle Brown Days.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number ExDlanation Amount
4112 Police Department Overtime $3,000
For Earle Brown Days event
4406 Special Events $3,000
Provides for events such as Earle Brown Heritage Center open house and similar civic
events. $500 is included for participation in Brooklyn Historical Society book project.
PERSONNEL LEVELS.
None.
•
•
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 98
2000 BUDGET
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)ject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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i:V CIVIC EVENTS 472
4100 Wages Regular Employees 0 111 0 0 0 0
4112 Overtime Regular Employee 2,838 2,456 3,000 3,399 3,000 3,000
xlaries and Wages TOTAL 2,838 2,567 3,000 3,399 3,000 3,000
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4143 PERA Police & Fire Plan 324 293 342 387 300 300
4146 FICA 18 22 44 21 44 44
4154 Workers Comp Insurance 48 43 73 46 73 73
ringe Benefits TOTAL 389 357 459 455 417 417
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I
4310 Professional Services 3,250 0 0 0 0 0
4318 Casual Labor 0 0 0 1,450 0 0
irchased Services TOTAL 3,250 0 0 1,450 0 0
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4321 Postage 0 0 0 -368 0 0
4340 Advertising 0 -74 0 -56 0 0
3mmunications TOTAL 0 -74 0 -424 0 0
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4400 Other Contractual Service 0 -750 0 806 0 0
4406 Special Events 1,961 1,200 3,000 500 3,000 3,000
4430 Recreation Contr Service 0 1,500 0 0 0 0
;her Contractual Sery TOTAL 1,961 1,950 3,000 1,306 3,000 3,000
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4443 Multi -use Hourly Charges 51 0 0 0 0 0
e .• e .
• CITY OF BROC *ENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 99
2000 BUDGET
2000 2000
)ject Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
antral Garage Rentals TOTAL 51 0 0 0 0 0
XIC EVENTS TOTAL 8,490 4,800 6,459 6,186 6,417 6,417
Division: Reimbursement From Other Funds
Budget Code: 474
PROFILE
Many employees who are listed as General Fund employees actually spend some part of their time
performing tasks which directly benefit some other fund. To compensate for this, these reimbursements are
included in the budget to transfer the cost to the funds benefitting from the work. In past budgets, these
reimbursements were shown in the departments where the employees spend most of their time. Beginning
n 1998, the reimbursements where consolidated in this division in order to show the full cost of the other
General Fund divisions.
Approximately 19 people, including the City Manager, Finance Director, and Engineering staff, have part
of their time charged out under the Administrative Service Transfer. Funds receiving charges include the
EDA, the Liquor Fund, the Golf Course, the Earle Brown Heritage Center, the Water Fund, the Sanitary
Sewer Fund, and the Storm Drainage Fund. Total Administrative Service Transfers will be approximately
$317,233 for 2000.
The Engineering Department staff serve as project engineers on some construction projects and oversee
consulting engineers on other projects. The value of their time and some administrative overhead is charged
directly to the construction projects by means of the Engineering Reimbursement Transfer. The amount of
this transfer fluctuates widely from year to year and is dependant on the amount and type of construction
done in a given year. For 2000, we estimate this transfer will total $332,000.
The Streets Department's personnel perform maintenance and inspection services for the City's storm sew
system and storm water ponds. The value of their time is charged to the Storm Drainage Utility Fund
means of a $100,000 reimbursement charge. This charge has been at the $100,000 level for several years
and will remain there for 2000.
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Lf u4r Golf'. San.. �evaer +Gars a ..TOTAL......: :;
City Manager $26,118 $26,118
Finance $50,742 $25,486 $5,332 $113,128 $12,733 $207,421
Data Proc. $7,619 $5,333 $12,952
Engineering $68,246 $68,246
$58,361 $26,486 $5,332 $215,321 $12,733 $317,233
r
CITY OF BROOKLOCENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 100
2000 BUDGET
2000 2000
c)ject Code & Description 1997 1998. 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
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IV REIMB FROM OTHER FUNDS 474
4702 Administrative Sery Trans - 299,141 - 315,538 - 315,487 - 157,752 - 317,233 - 317,233
dministrative Service TOTAL - 299,141 - 315,538 - 315,487 - 157,752 - 317,233 - 317,233
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4703 Engineer Reimb Transfer - 261,917 - 316,199 - 322,000 0 - 332,000 - 332,000
4704 Storm Sewer Wage Reimb - 100,000 - 100,000 - 100,000 - 58,359 - 100,000 - 100,000
eimb from other Funds TOTAL - 361,917 - 416,199 - 422,000 - 58,359 - 432,000 - 432,000
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EIMB FROM OTHER FUNDS TOTAL - 661,058 - 731,737 - 737,487 - 216,111 - 749,233 - 749,233
Division: Transfers
Budget Code: 475
PROFILE
Debt Service Fund Transfers
Street Improvement Bonds
These represent the portion of support for the street improvement bonds sold from 1994 through 1996 which
must come from the property tax. The tax is now being shown as all being collected by the General Fund,
and the portion needed transferred to the bond funds.
The amount to be levied is determined by a formula set in State law. It begins with the principal and interest
to be paid the following year, adds a 5% overlevy, subtracts the scheduled special assessment payments, and
the remainder is the property tax levy. Consequently, the property taxes bear an overlevy not only for
uncollected property taxes, but also uncollected special assessments. Since the General Fund is now
collecting the property taxes, it takes the risk of uncollectibles exceeding 5 %, or the benefit if uncollectibles
are less than 5 %.
The amounts to be transferred for 2000 are as follows:
Net Gross
Transfer Tax
Improvement Bonds of 1994 $ 62,771 $ 68,193
Improvement Bonds of 1995 $ 64,222 $ 69,126
Improvement Bonds of 1996 $110.688 $120.242
Total Transfer $237,681 $257,561
Police & Fire Building Bonds
These bonds were sold on December 1, 1997 to finance the construction of a police station, reconstruction
of a fire station, and remodeling of another fire station. Maturities on these bonds continue for fifteen years,
through 2013. The amount to be levied is determined by a formula set in State law. It begins with the
principal and interest to be paid the following year and adds a 5% overlevy to determine the property tax
levy. Since the General Fund is now collecting the property taxes, it takes the risk of uncollectibles
exceeding 5 %, or the benefit if uncollectibles are less than 5 %. Taxes raised for the police and fire building
bonds are accounted for separately by Hennepin County. In the event net tax receipts would exceed the
budgeted net transfer, any excess would also be transferred if there were no prior year's shortfalls in
collections of police and fire building bond transfers to be repaid.
The amounts to be transferred for 2000 are as follows:
Net Gross
Transfer Tax
Police & Fire Building Bonds of 1997 $ 748,088 $ 785,492
Special Assessment Construction Fund Transfer
Beginning with the 1997 budget, a transfer from the General Fund has been made to take the place 0
property tax support bond sales to fund the portion of street construction not paid by special assessments.
This transfer was $394,197 in 1997, 1998 and 1999, and is expected to be $394,197 in 2000. Bonds are
continuing to be sold to cover the special assessment portion of the project.
SPECIFIC EXPENDITURE CODE DETAIL
• Obi ect
Number Explanation Amount
4725 Capital Project Fund Transfer $100,000
New transfers proposed for 2000 to budget transfers for Capital Project Fund, in addition to
annual transfer of equity.
•
CITY OF BROC. N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 101
2000 BUDGET
2000 2000
Object Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/99 REQUESTED RECOMMENDED
DIV TRANSFERS 475
4725 Capital Proj Fund Trans 0 0 0 0 100,000 100,000
4727 Special Ass Const Trans 394',197 394,197 394,197 0 394,197 394,197
4730 Debt Sery Fund Transfer 230,440 257,270 243,449 130,878 237,681 237,681
4731 Bldg Debt Sery Transfer 0 775,534 747,325 391,918 745,726 745,726
Transfer to other Fund TOTAL 624,637 1,427,001 1,384,971 522,796 1,477,604 1,477,604
TRANSFERS TOTAL 624,637 1,427,001 1,384,971 522,796 1,477,604 1,477,604
GENERAL TOTAL 11,739,732 12,695,972 13,504,916 7,270,768 14,083,160 14,031,629