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HomeMy WebLinkAbout2005 04-11 CCM Study Session MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION APRIL 11, 2005 CITY HALL — COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session and was called to order by Mayor Myrna Kragness at 6:00 p.m. ROLL CALL Mayor Myrna Kragness and Councilmembers Kathleen Carmody, Kay Lasman, and Mary O'Connor. Councilmember Diane Niesen was absent and unexcused. Also present were City Manager Michael McCauley, Assistant City Manager /Director of Operations Curt Boganey, Director of Public Works /City Engineer Todd Blomstrom, and Deputy City Clerk Maria Rosenbaum. Councilmember Niesen arrived at 6:05 p.m. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS Councilmember Carmody asked what the criteria would be for emergency vehicle pre - emption systems with regards to Consent Item 7d, Resolution Authorizing Traffic Signal Agreement No. 87808R with Hennepin County and the Minnesota Department of Transportation. City Manager Michael McCauley advised that funding for pre - emption systems has not been available; however, new signal projects contain components to facilitate pre - emption if the City would be able to get systems in the future. She asked if the City will be responsible for the proper routine maintenance of the walkways. Mr. McCauley responded that the sidewalks along the roads will be the City's responsibility. Councilmember Lasman questioned if the City has the ability to activate the emergency vehicle pre - emption systems. Mr. McCauley responded that the City does not have the ability to activate the systems. Councilmember Carmody asked for clarification regarding the action with Council Consideration Item 9a, Resolution Calling for a Public Hearing on a Proposal for a Housing Finance Program and the Issuance of a Housing Revenue Note to Finance a Multifamily Housing Project Pursuant to Minnesota Law, and Authorizing the Publication of a Notice of the Hearing. Mr. McCauley discussed this action would retire existing bonds and provide for improvements for the multifamily housing development at 7256 Unity Avenue North. 04/11/05 -1- Councilmember Carmody expressed concern about the increase with the Administrative Land Use Permit for non - profit events with regards to Council Consideration Item 9e, Resolution Amending the Schedule for Fees for Planning and Inspection Fees. Mr. McCauley discussed that the verification process for the Administrative Land Use Permits had increased with some applicants which created an increase for this fee. Councilmember Niesen arrived at 6:05 p.m. Councilmember O'Connor expressed she did not believe that she had abstained from Council Consideration Item 9j, Resolution Designating Additional Depositories of City Funds, at the March 28, 2005, meeting, and asked that the minutes be corrected. Mayor Kragness and Councilmember Carmody discussed that they recalled that was the action by Councilmember O'Connor. Councilmember O'Connor asked that the tape be reviewed for clarification. Councilmember Niesen questioned the conduit bonds with regards to Council Consideration Item 9a, Resolution Calling for a Public Hearing on a Proposal for a Housing Finance Program and the Issuance of a Housing Revenue Note to Finance a Multifamily Housing Project Pursuant to Minnesota Law, and Authorizing the Publication of a Notice of the Hearing. Mr. McCauley discussed that the conduit bonds would not be obligations of the City. Council discussed the proposed minute amendments by Councilmember Niesen for the March 28, 2005, Regular Session. There was consensus to amend the March 28, 2005, Regular Session minutes as follows: Page 2 and 3, starting on the fifth paragraph of Council Reports: Councilmember Niesen informed that she met with the City Manager on Wednesday, March 23, 2005, to discuss issues as outlined on the Agenda she sent prior to the meeting. The main discussion was on how the Council could go forward and connect better with the Planning Commission and comply with the laws as they were intended and not find difficult situations where the Council has to argue amongst themselves with deadlines and trying to meet legal requirements of the law. She discussed that she had asked Mr. McCauley where the legal publications would be published in the Sun Post Newspaper. Mr. McCauley discussed that the official notices of hearings are in the legal publications which are generally in the back of the Sun Post Newspaper. Councilmember Niesen thanked the City Manager for copying all Councilmembers (Mayor) on the Discussion Agenda she had emailed prior to their 3 -23 -05 meeting, and noted her expectation that since this meeting was communicated to all, that similar process be followed for all Members (Mayor). Councilmember Niesen asked the City Manager if he did so inform all Councilmembers (Mayor) of the agenda he has had with Councilmembers. The City Manager responded that this was the first time he had received an Agenda. 04/11/05 -2- DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS REQUEST FROM BROOKLYN PARK FOR RESOLUTION OF SUPPORT FOR HIGHWAY 252 CORRIDOR STUDY Council discussed the request received from the City of Brooklyn Park regarding support for a Highway 252 corridor traffic study. Mayor Kragness expressed she did not recall that the Brooklyn Center City Council ever took part in any previous studies for this and questioned why the City of Brooklyn Center was listed in a resolution adopted by the City of Brooklyn Park. Public Works Director /City Engineer Todd Blomstrom discussed he was surprised to see that in the adopted resolution and informed that this was the first he was aware of this issue. Mr. McCauley informed that a letter could be sent indicating the City of Brooklyn Center is not supportive of this traffic study. It was the consensus of the Council to have a letter sent indicating that the City of Brooklyn Center is not supportive of this study. BUDGET DISCUSSIONS I Councilmember O'Connor cited sections of the 2005 Annual Budget and asked for clarification regarding why the Enterprise Fund was bigger than the Public Safety Fund. Mr. McCauley outlined that the Enterprise Funds were the Earle Brown Heritage Center, the Liquor Fund, and the Golf Course. Councilmember O'Connor indicated that her review of the budget indicates that income for the Community Activities, Recreation and Services (CARS) Budget was less than the cost of the department. Mr. McCauley confirmed that the costs exceeded the revenues and that he would provide the analysis that is done for the budget regarding the revenues and expenses for the Community Center and recreation. Councilmember O'Connor asked about the administrative services transfer and where those funds came from. Mr. McCauley advised that these were reimbursements of personnel costs to the General Fund from the Utilities and Enterprise Funds. Councilmember O'Connor inquired what was contained in Non - Departmental Expenditures in the General Fund Budget. Mr. McCauley indicated these would be things such as insurance and that he would provide a summary of all of the components aggregated as Non - Departmental Expenditures in the 2005 Budget Summary on page 36 of the Budget book. 04/11/05 -3- Councilmember O'Connor asked about the budgeted $96,300 loss in Capital Projects for 2005. Mr. McCauley stated that in some years Capital Projects exceed revenues and in other years they do not. 2005 projects a use of fund balance. Councilmember O'Connor asked about the Special Revenue Funds and the surplus in Special Revenue Funds. Mr. McCauley indicated that tax increment was the major component of that group. The monies received for tax increment are restricted to legally permissible uses. Councilmember O'Connor expressed concern with the Liquor Store and Earle Brown Heritage Center (EBHC) losses. She questioned what the Council plans on doing with these funds. Mr. McCauley discussed that the EBHC has met its cash flow goal as outlined in the Council Policy and that the preliminary numbers for 2004 was after deprecation and capital projects. The final 2004 numbers will be finalized in May. ADJOURNMENT There was a motion by Councilmember Lasman, seconded by Councilmember Carmody to adjourn the Study Session at 6:45 p.m. Motion passed unanimously. RE -OPEN STUDY SESSION A motion by Councilmember Lasman, seconded by Councilmember Carmody to re -open the Study Session. Motion passed unanimously. Councilmember O'Connor questioned the lease amount for the second liquor store and if the lease would be able to be broken. Assistant City Manager/Director of Operations Curt Boganey responded that he would get the exact lease amounts. Councilmember Lasman discussed that when the City went into the business of a second liquor store, it was the expectation that it would take time. Councilmember O'Connor questioned how long the Council would wait until thinking about breaking the lease. Councilmember Carmody expressed she believed that more then one year was needed Mr. Boganey responded to the previous question as to what the cost of the lease was for the second liquor store; $7,600 a month or $93,000 a year. 04/11/05 -4- I� ADJOURNMENT A motion by Councilmember Carmody, seconded by Councilmember Lasman to adjourn the Study Session at 6:57 p.m. Motion passed unanimously. City Clerk Mayor 0 I 04/11/05 -5-