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HomeMy WebLinkAbout2004 06-28 CCM Study Session MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION CITY HALL - COUNCIL CHAMBERS JUNE 28, 2004 CALL TO ORDER STUDY SESSION The Brooklyn Center City Council met in Study Session and was called to order by Mayor Myrna Kragness at 6:03 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Kay Lasman, Diane Niesen, and Bob Peppe. Also present were City Manager Michael McCauley, Assistant City Manager/Director of Operations Curt Boganey, Police Chief Scott Bechthold, Fiscal and Support Services Director Dan Jordet, and Deputy City Clerk Maria Rosenbaum. City Attorney Charlie LeFevere arrived at 6:40 p.m. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS City Manager Michael McCauley informed that the Auditors were available if the Council would like a presentation before the Regular meeting. It was the consensus of the Council for the Auditors to make a presentation to the Council. Dave Mol and Jeff Wilson from HLB Tautges Redpath, Ltd. addressed the Council to report on the Comprehensive Annual Financial Report; State Legal Compliance Report, Report on Internal Control, and the Management Letter. During their discussions, it was noted that the Comprehensive Annual Financial Report had a clean opinion for 2003 and that the City received an award for "Excellence in Financial Reporting ". Mr. Mol informed that the most significant changes to the financial statements with GASB 34 are as follows: ➢ Government -wide financial statements ➢ Fund Financial Statements ➢ Budgetary Comparisons ➢ All Capital Assets ➢ Management's Discussion and Analysis 06/28/04 -1- Mr. Mol discussed that the State Legal Compliance Report Audit Guide covers six of the following categories: contracting and bidding; deposits and investments; conflicts of interest; public indebtedness; claims and disbursement; and other miscellaneous provisions. As part of those six categories there were no compliance findings. Mr. Mol discussed that the Report on Internal Control is based on inquires and observations and identifies reportable conditions. There were no reportable conditions noted in 2003. Mr. Wilson discussed the Management Letter and outlined the All Funds Summary, General Fund, Working Capital Reserve, Special Revenue Funds, Debt Service Funds, Capital Projects Funds, Enterprise Funds, Internal Service Funds, and Interfund Loans. He informed that the current fund balance policy addresses working capital and that cities may have additional fund balance reserve needs. Examples include: intergovernmental revenue cutbacks; emergency or unanticipated expenditures; special projects; and capital outlay replacement. Mr. Wilson suggested that the City review it's current policy and determine if additional reserves are appropriate. Mayor Kragness questioned if GASB 34 is now fully implemented. Mr. Mol informed that GASB 34 is fully implemented and continues to be amended. Councilmember Lasman questioned since the City had received the A -1 Moody's rating how it compares to the average. Fiscal and Support Services Director Dan Jordet informed that he would research and report back to the Council. Mr. Mol asked the Council if they would like a shorter presentation during the Regular meeting. It was the consensus of the Council that a shorter presentation would be suitable. Council discussed the following agenda items: • 1Om, Resolution Ordering the Correction of Hazardous Conditions and Further for the Abatement of Public Nuisances, Safety, and Health Hazards with Respect to That Real Estate Located at 5025 Ewing Avenue North, Brooklyn Center, Minnesota 55430 Legally Described as Lot 13, Block 2, Twin Lake Woods 2 nd Addition, Hennepin County, Minnesota in the City of Brooklyn Center, Hennepin County, Minnesota. Mayor Kragness informed that she believes there is a typo with the date in the Police Report on page 2. • 7b, Licenses. Councilmember Carmody informed that she believes there is a typo for the address of the amusement location located at Family Dollar #4515, 6223 Brooklyn Drive. She believes the address should be Brooklyn Boulevard. I 06/28/04 -2- 0 7e, Approval of Mobile Computing Devices Replacement and Purchases with Forfeiture Funds. Councilmember Lasman questioned how the dollar amounts provided earlier in May could be so off a month later. Police Chief Scott Bechthold discussed that they were informed the minimum software specifications for mobile computing devices (MCD's) would be a Pentium III class processor operating at minimum 700 MHz. When this information was provided it was determined that the Police Department would need to purchase ten new MCD's by August 1, 2004, in order to meet the August 17, 2004, conversion date. • 1 Oi, Request of Garden City PTO for Park Benches and Playground Equipment Contribution at Garden City School. Councilmember Lasman questioned where the funds would come from for this request. City Manager Michael McCauley discussed if the Council would like to proceed with the request, the funds would be taken out of the Capital Projects Fund or if the Council wished to seek another fund that could be done. • 101, Resolution Amending the Schedule for Rental Dwelling License Fees. Councilmember Carmody questioned the difference between running group homes as a business and renting properties for single - family dwellings. City Attorney Charlie LeFevere informed that in order to treat the two different there would have to be a rationale. Councilmember Carmody informed that she would like to have Consent Agenda Item 7e, Approval of Mobile Computing Devices Replacement and Purchases with Forfeiture Funds removed and placed as Council Consideration Item l On. MISCELLANEOUS There were no miscellaneous items discussed. DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS No time permitted for discussion of Work Session agenda items. ADJOURNMENT A motion by Councilmember Lasman, seconded by Councilmember Carmody to adj ourn the Study Session at 6:45 p.m. Motion passed unanimously. * n.n a — City Clerk Mayor 06/28/04 -3-