HomeMy WebLinkAbout2003 03-10 CCM Study Session MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
STUDY SESSION
MARCH 10, 2003
CITY HALL
COUNCIL /COMMISSION CONFERENCE ROOM
CALL TO ORDER STUDY SESSION
The Brooklyn Center City Council met in Study Session and was called to order by Mayor Myrna
Kragness at 6:00 P.M.
ROLL CALL
Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Kay Lasman, Diane Niesen, and Bob
Peppe. Also present were Interim Assistant City Manager Sharon Klumpp, City Attorney Charlie
LeFevere, and City Clerk Sharon Knutson.
CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS
Councilmember Carmody discussed agenda item 7b, Licenses, as it relates to multi - family rental
property at 4216 Lakebreeze Avenue North. She informed the Council that the Housing
Commission was working on an ordinance amendment that would provide a provisional rental
license for multiple dwellings if there are excessive police complaints at each unit. There was
discussion regarding the violations listed in the memorandum for 4216 Lakebreeze Avenue North
and whether the violations per unit were the same violator and whether the property would fall under
the provisional rental license requirement.
Councilmember Peppe raised the issue of the wellness leave in agenda item 9g, Resolution
Approving the Contract for Law Enforcement Labor Services (LELS) Local 82 and the City of
Brooklyn Center for the Calendar Year 2003. Council reviewed sections of the labor contract and
concurred that the wellness leave was not carried over from year to year, rather it was paid out to the
employee.
Councilmember Niesen discussed agenda item 9d, An Ordinance Repealing Chapter 2 of the City
Ordinances of the City of Brooklyn Center and Adopting a New Ordinance Regarding the
Disposition of Abandoned and Unclaimed Property. She inquired about the need to change the
ordinance, as well as what types of items the City receives and their value and disposition. She
asked if a Council policy would need to be adopted to receive an annual year -end report of the items
on the police log. Council discussed previous auctions held at an auction house in Big Lake to sell
surplus City property.
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Ms. Klumpp explained that the ordinance amendment would bring the City's ordinance in
conformance with State Statutes. She also noted that it is the Council's discretion for oversight and
the entire Council should look at and determine what information they need to have appropriate
oversight.
COUNCIL MEMBER NIESEN: DECORATING WALL BEHIND COUNCIL DAIS
Councilmember Niesen asked that Study Session agenda item 3 be discussed before item 2. Council
discussed options for placing something on the wall behind the Council dais to identify Brooklyn
Center for those people viewing the Council meeting on cable or tape. Suggestions were flags,
paintings of Earle Brown Heritage Center or other paintings the City may have on hand, Brooklyn
Center photos, seeking a donation for a sign to be painted, and a community contest to design the
wall.
COUNCIL MEMBER NIESEN: RETENTION OF
COUNCIL MEETING VIDEO TAPES
Ms. Klumpp provided the Council with the State Statute and web site address for the General
Records Retention Schedule.
Councilmember Niesen raised the issue of the cable communications funds and how it is spent. Ms.
Klumpp explained the City receives a grant to pay for staff to video tape Council meetings and
occasionally for producing an employee training tape.
Councilmember Niesen said she would like to see retention of Council meeting video tapes as an
action item on the regular Council agenda. She inquired if Council meeting video tapes used to be
kept one year. City Clerk Sharon Knutson responded that at times tapes were kept for up to a year or
more because destruction was done when time allowed. She further stated that since 2001 when the
administrative offices moved to the City Hall lower level, Council meeting tapes are physically
located in the administrative offices and kept for three months according to the General Records
Retention Schedule.
City Attorney Charlie LeFevere explained there must be a log of minutes on a physical medium that
will last over time. He also noted that there is no requirement to video tape Council meetings and
that the Council video tape cannot replace the written record.
Ms. Klumpp outlined the General Records Retention Schedule relating to Council video tapes, which
was included in the Study Session packet. She informed Council that it was within Council
discretion to change the policy.
MISCELLANEOUS
There were no miscellaneous items discussed.
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ADJOURNMENT
The City Council Study Session adjourned at 6:59 p.m.
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City Clerk Ma or
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