HomeMy WebLinkAbout1999 12-13 CCP Regular Session AGENDA
CITY COUNCIL STUDY SESSION
December 13, 1999
6:00 P.M.
CONFERENCE ROOM B
1. City Council discussion of agenda items and questions.
2. Discussion of 69th & Brooklyn Blvd. Redevelopment Options
3. Discussion of Community Presentations
4. Miscellaneous
5. Adjourn
MEMORANDUMi�
TO: Michael J. McCauley, City Manager
FROM: Brad Hoffinan, Community Development Director
DATE: December 7, 1999'
SUBJECT: RFP's for 69th and Brooklyn Boulevard
The Economic Development Authority sent out development proposals (RFP) for the northwest
corner of 69th and Brooklyn Boulevard on June 25, 1999. Proposals were solicited from interested
parties and were to be returned by 4 p.m. July 30, 1999. In total, ten (10) proposals were sent to
developers, architects, individuals or other interested parties. All were capable both in experience
and financial capability of developing the site. Each had expressed some level of interest in the site.
On the due date only one (1) developer had submitted a proposal, although the proposal was
somewhat abbreviated in detail. As a follow up to the lack of response I spoke to a number of the
parties that had requested proposals as to why they did not submit a response. The large developers
such as Ryan suggested the site was too small but the most common response was they were too busy
to provide a serious response under which they were comfortable and could perform. However,
some expressed a continued interest dependent upon their workload.
We followed up on the one submittal that was received by initiating discussions with TOLD
development. TOLD Development, in conjunction with KKE Architects submitted a proposal for
30,000 square feet of retail including a service station. The design was similar to the Opus
development designed by KKE in Golden Valley at Highway 55 and Winnetka Avenue. In essence
the development concept was a nice looking, neighborhood retail center although in our opinion at
30,000 square feet it represented a minimal development for the site. Had we received several RFP's
we still would have had initial discussions with TOLD because their proposal was worth further
exploration. Discussions with TOLD started in early August in hopes of bringing to the EDA a
development proposal for the Board's consideration. The essence of an agreement would be the
negotiated sale of the land to the developer subject to the timely construction of a project meeting
both the developers needs and the City's. However, given the response in number to the RFP request
the EDA is at a disadvantage in negotiating an equitable development agreement. TOLD probably
feels they are the only game in town at this time.
TOLD submitted for EDA consideration a letter of intent. (See attached) The letter gives TOLD a
free option on the site for 270 days. As proposed the letter of intent was unacceptable. During
September and October my discussions with TOLD worked on refining an option agreement to an
outright development agreement that could be taken to the EDA. There were and still remains
several areas of concern. TOLD is concerned (rightfully) with the scheduling of the Brooklyn
I
MEMORANDUM
December 7, 1999
Page 2
Boulevard street work. They do not want to open a new retail facility only to have the access
interrupted due to construction. Second, they are concerned with a full access point on 69th Avenue.
The location of the 69th Avenue access point may well be a deal breaker. Their preferred location
is too close to the intersection to work. The service station need (perceived) seems to be driving this
concern. Third, of late they have expressed concern over a development of 30,000 square feet and
their ability to find tenants. This concern drives their request for an executed letter of intent before
they will make a serious effort to identify tenants. In many ways this concern is chicken or egg.
Told is certainly in a position to do their due diligence and at least determine initial levels of leasing
interest upon which they can make development decisions.
From the staff s perspective, a number of issues or red flags were raised by TOLD actions or position
during our conversations. First, TOLD indicated that KKE would not be the architect. KKE was
the architect who developed their concept and was with them during their initial presentation.
Obviously there are many architects that could successfully design this project. However, it signals
to me the start in the change in scope or diminishing of the quality of design and layout of the
buildings and site. Second, TOLD started to move the discussion in the direction of a phased
development with a smaller initial retail component. As originally proposed the site has building
site coverage of approximately 13 %. A site coverage of 25% or 57,000 square feet would be more
of the norm. While it is not necessarily the intent to maximize the development of the site I believe
that 30,000 square feet should be considered minimal. There are other issues such as a demand for
a liquor store on the site which was rejected, along with other requests. It may well be that the City
would want a liquor store at this site but that would be a process and discussion independent of the
development agreement. Most of the other issues are minor in scope and do not present themselves
as major impediments.
As a follow up to staff concerns about the development, I have spoken with several other developers
to determine their interest in the site. There is interest. One development concept I find to be of
particular interest. As proposed they would develop 30,000 square feet of retail with approximately
60 units of low income senior housing above it and with underground parking. Such a development
would provide the neighborhood retail and address a housing need in the City. In addition, the TIF
monies that have been used at the site would be credited against the 15 percent housing requirement
of TIF District No. 3.
At this time I have not terminated discussions with TOLD. However, I believe Brooklyn Center
would be better served if we were to do so at this time. The EDA should acquire the remaining two
(2) parcels, clear the site and make our own determination where access on 69th will be. A cleared
site ready for development with a definite schedule for the Brooklyn Boulevard widening will make
it a more desirable and marketable site. In the current environment I don't believe we are in an
advantageous or equitable position to negotiate a proper development agreement for the site. It
would be helpful at this time to review the status of the site with the EDA for their direction.
T
TOLD
DEVELOPMENT COMPANY
September 2, 1999
Brad Hoffman
City of Brooklyn Center
6301 Shingle Creek Parkway
Brooklyn Center, MN 55430
Re: Proposed Development Agreement
Brooklyn Boulevard & 69 Avenue
Brooklyn Center, Minnesota
Dear Brad:
I am pleased to submit the following outline for re- development of the northeast corner of Brooklyn
Boulevard and 69"' Avenue. We are very excited about the prospect of working with the City on this
project. This proposal is intended to serve as a framework for a formal development agreement.
DEVELOPER: Meridian Properties Real Estate Development LLC (d/b /a TOLD Development
Company), its successors and assigns.
SELLER: City of Brooklyn Center (City)
SITE: The site totals approximately 5.25 acres located along the east side of the block,
between 69' and 70 Avenues, Brooklyn Center, Minnesota. Site shall include
the area highlighted on the attached site plan. An ALTA -ACSM Survey certified
to Developer shall be supplied by City at its sole cost.
SITE CONDITION
& INFORMATION: City shall provide copies of all available information relating to the site from City's
files, including but not limited to surveys, soil conditions, environmental reports,
wetland analysis, and geotechnical information.
Additionally, City shall provide Developer with copies of all easements or other
agreements that will affect or encumber the property before or after a Closing.
City shall deliver the site free of contamination, and in a geotechnical condition
suitable for single story building construction.
PURCHASE PRICE: Developer agrees to pay to City the Purchase Price of $5.00 per square foot of
usable area based upon a certified survey.
MINNEAPOLIS • MILWAUKEE
WEDGWOOD COMMERCE CENTRE • 6900 Wedgwood Road, Suite 100, Maple Grove, MN 55311 • (612) 420 -9000 Fax (612) 420.7574
Usable area shall exclude wetlands, ponds, public roads, and disruptive
easements.
DEVELOPMENT
AGREEMENT: Developer and City shall enter into a formal Development Agreement detailing the
specific performance of each party.
SPECIAL
ASSESSMENT: City shall pay all levied orpending Special Assessments or other levies prior to
closing.
DUE DILIGENCE
PERIOD: Developer shall have two hundred ten (210) days from the execution of a
mutually acceptable Development Agreement to perform under the conditions of
the Development Agreement. If, despite good faith efforts and in its sole
discretion, Developer is unable to fulfill the following conditions, Developer may
cancel Development Agreement:
1) Developer shall have been able to obtain all necessary governmental approvals
and permits with regard to all applicable environmental, construction, zoning,
platting, signage, road vacation(s), subdivision, lot split, County and City access
and turn lane agreements, cross easements, and other land use laws, ordinances
and regulations and codes for the construction and use of the Property as
Developer intends.
2.) Developer shall have been able to determine that all necessary utilities,
including, but not limited to, natural gas, sanitary sewer, storm sewer and water,
are located in the vicinity ofthe property line and are of adequate capacity to serve
the development of the Property contemplated by the Developer.
3.) Developer shall have been able to conduct such soil tests, environmental
assessments or other tests or investigations as are consistent with its interest
hereunder, the results of which shall be acceptable to Developer in its sole
discretion.
4.) Developer shall have been able to enter into lease agreements with tenants of
its choice on terms and conditions acceptable to Developer in its sole discretion.
5.) Developer shall have been able to determine that the scheduled Brooklyn
Boulevard improvements shall not render the project unmarketable for the period
of time that said improvements are taking place.
6.) Developer shall have confirmed approval of a full access along 69` Avenue,
a right -in right -out only access from Brooklyn Boulevard at a location acceptable
to Developer, and two full access points along 70` Avenue.
Developer shall deposit Earnest Money in the form of cash or irrevocable letter of
2
credit in the amount of Ten Thousand and No /100 Dollars ($10,000) in an escrow
account with Old Republic Title Insurance Company. Earnest Money shall be
refundable ifDeveloper cancels the Development Agreement during Due Diligence
Period.
EXTENSION: Upon the expiration of the Due Diligence Period, provided Developer has not
closed on the property or terminated the Development Agreement, Developer may
extend the Due Diligence Period for two (2) periods of thirty (30) days each by
depositing Additional Earnest Money in the form of cash or irrevocable letter of
credit, in the earnest amount of Five Thousand andNO /100 Dollars ($5,000), per
extension, in an escrow account. The Additional Earnest Money shall be non-
refundable, but applicable to the purchase price.
CLOSING: Closing shall be within thirty (30) days ofthe expiration ofDue Diligence Period
and any Extensions, and is expected to be on or about April 1, 2000.
Closing shall be all cash.
TITLE REPORT: City shall furnish to Developer a preliminary Title Report from Old Republic Title
Insurance Company. City shall bear the cost of said Title Report. Developer shall
bear cost of Title Insurance.
OTHER: 1.) City shall construct the turn lane and access point along Brooklyn Boulevard
as apart of the Brooklyn Boulevard improvement proj ect, and shall complete said
work by August 1, 2000.
2.) City shall pay any sewer and water access charges related to the
development.
3.) City shall reimburse Developer for any costs associated with the possible
relocation or abandonment of the existing sewer and water lines.
4.) City shall enter into a lease agreement with Developer for not less than 5,000
square feet at a net lease rate of $16.00 per square foot too operate a municipal
q P q P P
liquor store.
BROKER: There are no brokers involved in this transaction. Developer and City shall
mutually indemnify the other party from all broker claims.
DEVELOPMENT
DESCRIPTION: The development shall consist of a gas station/convenience store at the comer of
Brooklyn Boulevard and 69` Avenue. In addition, the development shall consist
of aminimum of30,000 square feet ofneighborhoodretail uses, possibly including
a free standing restaurant (potentially "fast- food ") and other retailers typically
found in a neighborhood retail center. Certain uses maybe deemed unsatisfactory
in the Development Agreement.
3
KKE Architects shall be retained to design the center, which shall consist of glass
storefronts, brick and EIFS exteriors, and a continuous architectural theme among
buildings. A concept site plan and elevation were submitted previously, but shall
be redesigned to remove or relocate the pond and fountain and to maximize the
function as a neighborhood retail center.
This is a Letter of Intent and shall not bind either party. Please return a signed original of this Letter of
Intent by September 17,1999. Thank you in advance for your confidence in TOLD Development's ability
to deliver a quality development.
Very truly yours,
MERIDIAN PROPERTIES REAL ESTATE
DEVELOPMENT LLC, a Minnesota limited liability
company (d/b /a TOLD Development Company)
By:
Michael P. Kalscheur
Its: Real Estate Representative
AGREED TO AND ACCEPTED THIS DAY
OF ' 1999.
SELLER:
CITY OF BROOKLYN CENTER
By:
Its:
I
Office of the City Manager
3 City of Brooklyn Center
A great place to start. A great place to stay.
Michael I McCauley
City Manager
MEMORANDUM
TO: Mayor Kragness, Councilmembers Hilstrom, Lasman, Nelson, and Peppe
FROM: Michael J. McCauley, City Manager -
DATE: December 9, 1999 r,
SUBJECT: Discussion of Community Presentations
At the last study session, Councilmember Nelson suggested that Mr. Yang from the Hmong Community
Alliance Church would be willing to make a presentation to the Council regarding Hmong culture. As a
follow -up to that suggestion, I would like to discuss the Council's interest in highlighting various groups
or organizations in the community through the several means available to us. We occasionally have
presentations made during the regular Council meeting, on cable television, regarding community activities
or events. Some community activities and events are included in the City newsletter, and yet others may
be featured in the community spotlight portion of community television.
6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300
Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494
An Affirmative Action /Equal Opportunities Employer
. * *REVISED **
CITY COUNCIL MEETING
City of Brooklyn Center
December 13, 1999 AGENDA
1. Informal Open Forum With City Council - 6:45 p.m.
- provides an opportunity for the public to address the Council on items which are not on the
agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be
used to make personal attacks, to air personality grievances, to make political endorsements,
or for political campaign purposes. Council Members will not enter into a dialogue with
citizens. Questions from the Council will be for clarification only. Open Forum will not
be used as a time for problem solving or reacting to the comments made but, rather, for
hearing the citizen for informational purposes only.
2. Invocation - 7 p.m.
3. Call to Order Regular Business Meeting
4. Roll Call
5. Council Report
6. Approval of Agenda and Consent Agenda
-The following items are considered to be routine by the City Council and will be enacted
by one motion. There will be no separate discussion of these items unless a Councilmember
so requests, in which event the item will be removed from the consent agenda and
considered at the end of Council Consideration Items.
a. Approval of Minutes
- Councilmembers not present at meetings will be recorded as abstaining from the vote
on the minutes.
1. November 16, 1999 - General Work Session
2. November 22, 1999 - Study Session
3. November 22, 1999 - Regular Session
4. December 6, 1999 - Truth in Taxation Budget Hearing
b. - Consideration of General Licenses
- Consideration of 2000 Liquor Licenses
- Consideration of 2000 Pawn Shop License
C. Resolution Authorizing the Transfer of Surplus Funds From the General Fund to the
Special Assessment Construction Fund
CITY COUNCIL AGENDA -2- December 13, 1999
d. Resolution Amending the Right -of -Way Permit Fee and Restoration Bond Rate
Schedule
e. Resolution Accepting Work Performed and Authorizing Final Payment, Improvement
Project No. 1993 -19, Contract 1994 -A, Central Garage Improvements
f. Resolution Accepting Work Performed and Authorizing Final Payment, Improvement
Project No. 1999 -05, Contract 1999 -H, 53rd Avenue Trail
g. Resolution Accepting Work Performed and Authorizing Final Payment, Improvement
Project No. 1999 -05, Contract 1999 -K, 53rd Avenue Fence
h. Resolution Accepting Work Performed and Authorizing Final Payment, Improvement
Project No. 1999 -05, Contract 1999 4, 53rd Avenue Fence Columns
i. Site Performance Guarantee Release/Reduction:
i Rainbow Foods (6350 Brooklyn Boulevard)
Walgreen's (6390 Brooklyn Boulevard)
Brookdale Mitsubishi (7223 & 7231 Brooklyn Boulevard)
Regal Theater (6420 Camden Avenue North)
Brookdale Corner Redevelopment (Southwest Corner of County Road 10 and
Xerxes Avenue North)
7. Planning Commission Item
a. Brooklyn Center School District - Temporary Classrooms
- Requested Council Action:
- Motion to direct the City Attorney to prepare an agreement authorizing the use
of a temporary classroom at the Earle Brown Elementary School.
8. Public Hearings
a. Resolution Approving the 2000 -2004 Capital Improvement Program
- Requested Council Action:
-Open the public hearing.
-Take public input.
-Close the public hearing.
- Motion to adopt resolution.
CITY COUNCIL AGENDA -3- December 13, 1999
b. Consideration of 2000 Budget
1. Approve Tax Levies
a. Resolution Approving a Final Tax Capacity Levy for the Purpose of
Defraying the Cost of Operation, Providing Informational Service, and
Relocation Assistance Pursuant to the Provisions of MSA 469.001 Through
469.047 of the Housing and Redevelopment Authority of the City of
Brooklyn Center for Year 2000
b. Resolution to Authorize a Final Tax Levy for 2000 Appropriations for the
General Fund, the Debt Service Funds, the E.D.A. Fund, and the H.R.A.
Fund Budgets
- Requested Council Action:
-Open the public hearing.
-Take public input.
-Close the public hearing.
- Motion to adopt resolutions.
• 2. Adopt Proposed Fund Budgets
a. Resolution to Adopt the 2000 Proposed Budget for the General Fund
b. Resolution to Adopt the 2000 Proposed Budgets for the Special Revenue
Funds
c. Resolution to Adopt the 2000 Proposed Budgets for the Capital Projects
Fund
d. Resolution to Adopt the 2000 Proposed Budgets for the Enterprise Funds
e. Resolution to Adopt the 2000 Proposed Budgets for the Internal Service
Funds
- Requested Council Action:
-Open the public hearing.
-Take public input.
-Close the public hearing.
- Motion to adopt resolutions.
9. Council Consideration Items
a. Mayoral Appointment: Shingle Creek and West Mississippi Watershed Management
Commissions
- Requested Council Action:
- Motion to ratify Mayoral nomination.
CITY COUNCIL AGENDA 4- December 13 1999
b. Mayoral Appointments to City Advisory Commissions
- Requested Council Action:
- Motion to ratify Mayoral nomination.
C. Consolidation of Earle Brown Days Activities
- Requested Council Action:
- Motion to consolidate Earle Brown Days activities.
d. Resolution Approving the Contract for Local 49 (Public Works Maintenance) and the
City of Brooklyn Center for the Calendar Year 2000 -2002
- Requested Council Action:
- Motion to adopt resolution.
e. Resolution Ordering the Correction of Hazardous Conditions and Further for the
Abatement of Public Nuisances, Safety and Health Hazards and Other Ordinance and
Statutory Violations with Respect to that Real Estate Located at 6442 Colfax Avenue
North, Brooklyn Center, Minnesota 55430, Legally Described as Lot 1,
HOHENSTEIN'S SECOND ADDITION, According to the Recorded Plat Thereof,
Hennepin County, Minnesota
- Requested Council Action:
- Motion to adopt resolution.
f. Resolution Setting Salaries and Benefits for the Calendar Year 2000
- Requested Council Action:
- Motion to adopt resolution.
g. Resolution Expressing Appreciation for the Gift of the Brooklyn Center Lions Club
in Support of Construction of a New Picnic Shelter in Lions Park
- Requested Council Action:
- Motion to adopt resolution.
h. Report on Park Bleacher Retrofit and Replacement
- Requested Council Action:
- Motion to accept report.
i. Resolution Authorizing Addendum to Employment Contract with City Manager
- Requested Council Action:
- Motion to adopt resolution.
CITY COUNCIL AGENDA -5- December 13,1999
j. Resolution Authorizing the City Manager to Enter Into an Associate Member
Participation Agreement With the Minnesota Counties Insurance Trust to Participate
in the Drug and Alcohol Testing Program
-Requested Council Action:
- Motion to adopt resolution.
k. Proposed 2000 City Council Meeting Schedule
- Motion to adopt 2000 City Council meeting schedule.
1. Resolution Authorizing the City Manager to Exceed the Number of Sworn Police
Officer Positions in the Budget
•Requested Council Action:
- Motion to adopt resolution.
m. Legal RFPs
-Requested Council Action:
- Direction from Council on next phase.
9. Adjournment
. CITY COUNCIL MEETING
City of Brooklyn Center
December 13, 1999 AGENDA
1. Informal Open Forum With City Council - 6:45 p.m.
- provides an opportunity for the public to address the Council on items which are not on the
agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be
used to make personal attacks, to air personality grievances, to make political endorsements,
or for political campaign purposes. Council Members will not enter into a dialogue with
citizens. Questions from the Council will be for clarification only. Open Forum will not
be used as a time for problem solving or reacting to the comments made but, rather, for
hearing the citizen for informational purposes only.
2. Invocation - 7 p.m.
3. Call to Order Regular Business Meeting
4. Roll Call
5. Council Report
® 6. Approval of Agenda and Consent Agenda
-The following items are considered to be routine by the City Council and will be enacted
by one motion. There will be no separate discussion of these items unless a Councilmember
so requests, in which event the item will be removed from the consent agenda and
considered at the end of Council Consideration Items.
a. Approval of Minutes
- Councilmembers not present at meetings will be recorded as abstaining from the vote
on the minutes.
1. November 16, 1999 - General Work Session
2. November 22, 1999 - Study Session
3. November 22, 1999 - Regular Session
4. December 6, 1999 - Truth in Taxation Budget Hearing
b. - Consideration of General Licenses
- Consideration of 2000 Liquor Licenses
- Consideration of 2000 Pawn Shop License
C. Resolution Authorizing the Transfer of Surplus Funds From the General Fund to the
Special Assessment Construction Fund
•
• CITY COUNCIL AGENDA -2- December 13,1999
d. Resolution Amending the Right -of -Way Permit Fee and Restoration Bond Rate
Schedule
e. Resolution Accepting Work Performed and Authorizing Final Payment, Improvement
Project No. 1993 -19, Contract 1994 -A, Central Garage Improvements
f. Resolution Accepting Work Performed and Authorizing Final Payment, Improvement
Project No. 1999 -05, Contract 1999 -H, 53rd Avenue Trail
g. Resolution Accepting Work Performed and Authorizing Final Payment, Improvement
Project No. 1999 -05, Contract 1999 -K, 53rd Avenue Fence
h. Resolution Accepting Work Performed and Authorizing Final Payment, Improvement
Project No. 1999 -05, Contract 1999 -I, 53rd Avenue Fence Columns
i. Site Performance Guarantee Release /Reduction:
® Rainbow Foods (6350 Brooklyn Boulevard)
Walgreen's (6390 Brooklyn Boulevard)
Brookdale Mitsubishi (7223 & 7231 Brooklyn Boulevard)
Regal Theater (6420 Camden Avenue North)
Brookdale Corner Redevelopment (Southwest Corner of County Road 10 and
Xerxes Avenue North)
7. Planning Commission Item
a. Brooklyn Center School District - Temporary Classrooms
- Requested Council Action:
- Motion to direct the City Attorney to prepare an agreement authorizing the use
of a temporary classroom at the Earle Brown Elementary School.
8. Public Hearings
a. Resolution Approving the 2000 -2004 Capital Improvement Program
- Requested Council Action:
-Open the public hearing.
-Take public input.
-Close the public hearing.
- Motion to adopt resolution.
•
CIT _
Y COUNCIL AGENDA _ 3
December 13,1999
b. Consideration of 2000 Budget
1. Approve Tax Levies
a. Resolution Approving a Final Tax Capacity Levy for the Purpose of
Defraying the Cost of Operation, Providing Informational Service, and
Relocation Assistance Pursuant to the Provisions of MSA 469.001 Through
469.047 of the Housing and Redevelopment Authority of the City of
Brooklyn Center for Year 2000
b. Resolution to Authorize a Final Tax Levy for 2000 Appropriations for the
General Fund, the Debt Service Funds, the E.D.A. Fund, and the H.R.A.
Fund Budgets
-Requested Council Action:
-Open the public hearing.
-Take public input.
-Close the public hearing.
- Motion to adopt resolutions.
2. Adopt Proposed Fund Budgets
a. Resolution to Adopt the 2000 Proposed Budget for the General Fund
b. Resolution to Adopt the 2000 Proposed Budgets for the Special Revenue
Funds
c. Resolution to Adopt the 2000 Proposed Budgets for the Capital Projects
Fund
d. Resolution to Adopt the 2000 Proposed Budgets for the Enterprise Funds
e. Resolution to Adopt the 2000 Proposed Budgets for the Internal Service
Funds
•Requested Council Action:
-Open the public hearing.
-Take public input.
-Close the public hearing.
- Motion to adopt resolutions.
9. Council Consideration Items
a. Mayoral Appointment: Shingle Creek and West Mississippi Watershed Management
Commissions
-Requested Council Action:
- Motion to ratify Mayoral nomination.
CITY COUNCIL AGENDA 4- December 13, 1999
b. Mayoral Appointments to City Advisory Commissions
-Requested Council Action:
- Motion to ratify Mayoral nomination.
C. Consolidation of Earle Brown Days Activities
-Requested Council Action:
- Motion to consolidate Earle Brown Days activities.
d. Resolution Approving the Contract for Local 49 (Public Works Maintenance) and the
City of Brooklyn Center for the Calendar Year 2000 -2002
-Requested Council Action:
- Motion to adopt resolution.
e. Resolution Ordering the Correction of Hazardous Conditions and Further for the
Abatement of Public Nuisances, Safety and Health Hazards and Other Ordinance and
Statutory Violations with Respect to that Real Estate Located at 6442 Colfax Avenue
North, Brooklyn Center, Minnesota 55430, Legally Described as Lot 1,
HOHENSTEIN'S SECOND ADDITION, According to the Recorded Plat Thereof,
Hennepin County, Minnesota
-Requested Council Action:
- Motion to adopt resolution.
f. Resolution Setting Salaries and Benefits for the Calendar Year 2000
-Requested Council Action:
- Motion to adopt resolution.
g. Resolution Expressing Appreciation for the Gift of the Brooklyn Center Lions Club
in Support of Construction of a New Picnic Shelter in Lions Park
-Requested Council Action:
- Motion to adopt resolution.
h. Report on Park Bleacher Retrofit and Replacement
-Requested Council Action:
- Motion to accept report.
i. Resolution Authorizing Addendum to Employment Contract with City Manager
-Requested Council Action:
is - Motion to adopt resolution.
. CITY COUNCIL AGENDA -5- December 13, 1999
j. Resolution Authorizing the City Manager to Enter Into an Associate Member
Participation Agreement With the Minnesota Counties Insurance Trust to Participate
in the Drug and Alcohol Testing Program
-Requested Council Action:
- Motion to adopt resolution.
k. Proposed 2000 City Council Meeting Schedule
- Motion to adopt 2000 City Council meeting schedule.
1. Resolution Authorizing the City Manager to Exceed the Number of Sworn Police
Officer Positions in the Budget
- Requested Council Action:
- Motion to adopt resolution.
m. Legal RFPs
- Requested Council Action:
- Direction from Council on next phase.
9. Adjournment
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TIPS OUT
MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
GENERAL WORK SESSION
NOVEMBER 16, 1999
CITY HALL
CONFERENCE ROOM B
CALL TO ORDER
The Brooklyn Center City Council met for a general work session at Brooklyn Center City Hall and
was called to order by Mayor Myrna Kragness at 7:00 p.m.
ROLL CALL
Mayor Myrna Kragness, Councilmembers Debra Hilstrom, Kay Lasman, and Ed Nelson.
Councilmember Peppe was absent and excused. Also present: City Manager Michael J. McCauley,
Assistant City Manager /HR Director Jane Chambers, Finance Director Charlie Hansen, and
Recording Secretary Maria Rosenbaum.
Others present were Financial Commission Chair Donn Escher, Metropolitan Council Representative
Todd Paulson, and Charter Commission Chair Carl Wolter.
COUNCIL MEMBER NELSON: DISCUSSION OF DISTRICT 281 REQUEST FOR
INPUT ON CLOSING HOSTERMAN SCHOOL
Councilmember Nelson requested input from the Council the on direction they would like to take
in regards to the closing of Hosterman School.
Council discussed and the consensus was that a resolution should be drafted for the Council to
consider at its next meeting expressing support and encouragement for all school districts in
Brooklyn Center to provide quality facilities and educational opportunities. City Manager Michael
McCauley will have a resolution drafted for the November 22, 1999, City Council meeting.
11/16/99 -1- DRAFT
•
GENERAL FUND BUDGET
Changes and Overview
Mr. McCauley discussed there had been a few changes made to the draft budget since the Council
last reviewed the budget. He discussed the reasoning behind the changes and gave an overview of
the budget since the changes were incorporated. Legal has been increased an additional $3,600
above the level in the first draft, monies have been added to Civic Events consistent with the
Council's direction for the Year 2000 Celebration, professional services in central supplies have
been increased $5,000 to allow greater ability to have reviews of building alternatives and processes,
contingency narratives identify $10,000 for potential additional code enforcement costs and
initiatives, and a minor change in tax revenues was made, reducing tax levy around $1,680 to reflect
the exact levy number.
Council discussed the purpose of the changes.
The revenue overview for 2000 is an overall increase of 3.89 percent and the major sources of
additional revenue are:
Tax levy increase $169,584
Miscellaneous tax (lodging) $ 99,000
State aid increases $178,000
Building Permits $ 97,780
As indicated roughly 1/3 of the revenue increases come from taxes, aids, and increased building
permits and lodging taxes respectively.
For the expenditure overview a 2.97 percent operating increase is proposed. The overall increase
of 4.12 percent is attributed to a general election, a full year budget for operating the new police
station, an additional building inspector, the second year of increased payment for fire drills, a
$100,000 new budgeted transfer to the Capital Improvement Fund, and payments of lodging tax
receipts to the Convention and Visitor's Bureau.
Request to Float Number of Sworn Personnel in Police Department
q P
Mr. McCauley discussed the current police staffing and the process of filling a police officer
position.
11/16/99 -2- DRAFT
Mr. McCauley suggested having a floating number of sworn personnel which would allow hiring
of the most qualified from the eligibility list, reducing the lag time between resignation/retirement
and replacement of an officer, better staff patrol, and allow conditional offers of employment to
cadets or community service officers on an eligibility list that would not become effective until they
had completed their licensing requirements.
Council discussed Mr. McCauley's suggestion for having floating number of sworn personnel. It
was the consensus of the Council to continue with the suggestion.
Social Service Funding
Mr. McCauley discussed that the current configuration of the social services funding combines
several dissimilar funding types. A proposed policy was drafted to differentiate between those
budget items that reflect joint powers, services that are dependent on City funding, and services
enhanced by City funding but are not dependent upon it. The three options were discussed and it was
the consensus of the Council to proceed with the draft policy. The Council also provided direction
on the allocation of funding in this category.
MISCELLANEOUS
Metropolitan Council Representative Todd Paulson addressed the Council to discuss the work that
had started for the transit hub at Brookdale, and to inform the Council that the Metropolitan Council
is willing to work with the City on issues of a transit hub in Brooklyn Center.
Council discussed and it was the consensus of the Council to have a resolution prepared to address
the long -term needs of transit needs in Brooklyn Center. Mr. McCauley will have a resolution
prepared for the November 22, 1999, City Council meeting.
The Council adjourned at 8:47 for five minutes.
EARLE BROWN HERITAGE CENTER BUDGET
Mr. McCauley outlined the current situation at the Earle Brown Heritage Center. The Heritage
Center has met its operating goals in two of the last four years. Progress has been made in 1999 in
reducing the deficit that occurred at the beginning of the year. 1999 has been a transition year to a
new caterer and the construction of the new space. The new space is being booked well and it
appears that in 2000 the operating goals will be met. In 1998, the Heritage Center budget did not
meet its goals, primarily due to de- watering costs that were substantial in 1998. Mr. McCauley also
outlined that if the operating goals were not met in the year 2000, then a substantial restructuring
effort would need to be evaluated and presented.
11/16/99 -3- DRAFT
With further discussion by the Council, it was the consensus that the budget for 2000 would be •
approved with the expectation that the staff responsible for the operation of the Heritage Center
would meet the projections in so far as the operating self sufficiency was met.
The Council was updated on recent personnel matters.
CITY MANAGER EVALUATION AND 2000 CONTRACT
The Council evaluated Mr. McCauley and the consensus of the evaluation was that Mr. McCauley
generally met all the goals for 1999.
The consensus of the Council on Mr. McCauley's administrative support, chief administrative officer
duties, and intergovernmental relations were satisfactory, with an overall performance evaluation
of excellent.
Council discussed r. '
d . McCauley 's salary and a comparison of other cities. It was the consensus of
the Council to approve a salary of $95,000 which would approach the average and median salaries
in comparable cities. Mr. McCauley accepted that offer.
ADJOURNMENT
Councilmember Lasman made a motion to adjourn the meeting at 11:00 p.m., seconded by
Councilmember Nelson. Motion passed unanimously.
City Clerk Mayor
11/16/99 -4- DRAFT
. MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
STUDY SESSION
NOVEMBER 22, 1999
CONFERENCE ROOM B
CALL TO ORDER STUDY SESSION
The Brooklyn Center City Council met in study session and was called to order by Mayor Myrna
Kragness at 6:00 p.m.
ROLL CALL
Mayor Myrna Kragness, Councilmembers Debra Hilstrom, Kay Lasman, Ed Nelson, and Robert
Peppe. City Manager Michael J. McCauley and Recording Secretary Maria Rosenbaum.
CITY COUNCIL DISCUSSION ON AGENDA ITEMS AND QUESTIONS
Councilmember Hilstrom requested a few changes to the November 1, 1999, work session, and the
November 8, 1999, study session minutes.
Councilmember Nelson informed the Council that Senior Pastor John Yang of Mong Community
Alliance Church was offering the invocation this evening, and that Mr. Yang may want to come
before the Council sometime in the future to share information on his culture.
DRAFT 2000 MEETING CALENDAR
Mr. McCauley asked the Council if the proposed calendar for 2000 City Council meetings was
acceptable and what dates would work for the Council retreats.
Council discussed the calendar and possible dates for the Council retreats. Councilmember Lasman
informed the Council she had a conflict with the January 31, 2000, work session and asked if the
work session could be rescheduled. It was the consensus of the Council to reschedule the January
31, 2000, work session to Tuesday, January 18, 2000, and to set Thursday, January 6, 2000, and
tentatively August 26, 2000, for the Council retreats. Mr. McCauley will check with Carl Neu on
other possible dates for the August retreat.
® 11/22/99 -1- DRAFT
Mr. McCauley reminded the Council that study sessions and work sessions will start at 6:00 p.m.
in 2000 pursuant to the Council's previous direction.
CONSOLIDATION OF EARLE BROWN DAYS ACTIVITIES
Mr. McCauley informed the Council that the Earle Brown Days Committee had requested the City
Council to approve moving the music and fireworks associated with the Earle Brown Days from
Sunday night to Saturday, and changing the arts and crafts fair from a two -day to a one -day event.
Council discussed and it was the consensus of the Council this would be acceptable.
WEST MISSISSIPPI WATERSHED COMMISSION REPRESENTATIVE
Council discussed the one application received for the West Mississippi Watershed Commission.
Councilmember Hilstrom informed the Council she believes the candidate Graydon Boeck would
be a good candidate.
It was the consensus of the Council to bring o a regular meeting the appointment Graydon Boeck
g g g pp
Y
to the West Mississippi Watershed Commission. Mr. McCauley will have this item on the
December 13, 1999, agenda.
MISCELLANEOUS
Councilmember Hilstrom informed the Council she received a letter from a resident at Shingle Creek
Towers regarding the certificates and locks at Shingle Creek Towers.
Councilmember Hilstrom requested to have City Manager Michael McCauley check and see if the
road along the Mitsubishi Dealership is City property, and if cats need to leashed in the City of
Brooklyn Center. Mr. McCauley will check into these things.
Council discussed the K -Mart in Brooklyn Center and that it is in the process of being cited.
Mayor Kragness informed the Council a resolution supporting the Year 2000 Celebration
Committee's application to be the official Millennium committee will be added to the agenda this
evening.
Councilmember Lasman asked about Legal RFPs. Mr. McCauley told the Council that he has the
matrix being worked on and that this item will be on the December 13, 1999, agenda.
11/22/99 -2- DRAFT
S Councilmember Hilstrom requested discussion of agenda item 8g. Council discussed the request
from North Metro Mayors Association.
Councilmember Lasman questioned the signage for agenda item 7b. Mr. McCauley informed
Councilmember Lasman that Planning and Zoning Specialist Ron Warren could give more detail
during the meeting.
Councilmember Lasman requested to have the- minutes checked regarding the vote on the invocation
for the Historical Society history that is being researched. Mr. McCauley will have staff check
minutes for clarification.
ADJOURNMENT
The Council adjourned the study session at 6:54 p.m.
City Clerk Mayor
• 11/22/99 -3- DRAFT
MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
REGULAR SESSION
NOVEMBER 22, 1999
CITY HALL
1. INFORMAL OPEN FORUM WITH CITY COUNCIL
CALL TO ORDER INFORMAL OPEN FORUM
The Brooklyn Center City Council met in study session at 6:00 p.m., and continued to the informal
open forum.
ROLL CALL
Mayor Myrna Kragness, Councilmembers Debra Hilstrom, Kay Lasman, Ed Nelson, and Robert
Peppe. Also present: City Manager Michael McCauley, Public Works Director Diane Spector, City
Attorney Charlie LeFevere, and Recording Secretary Maria Rosenbaum.
No one appeared at the informal open forum.
S ADJOURN INFORMAL OPEN FORUM
A motion by Councilmember Lasman, seconded by Councilmember Nelson to adjourn informal
open forum at 6:54 p.m. Motion passed unanimously.
2. INVOCATION
Senior Pastor John Yang, Mong Community Alliance Church, offered the invocation.
3. CALL TO ORDER REGULAR BUSINESS MEETING
The Brooklyn Center City Council met in regular session and was called to order by Mayor Myrna
Kragness at 7:03 p.m.
• 11/22/99 -1- DRAFT
4. ROLL CALL
Mayor Myrna Kragness, Councilmembers Debra Hilstrom, Kay Lasman, Ed Nelson, and Robert
Peppe. Also present: City Manager Michael McCauley, Planning and Zoning Specialist Ron
Warren, Public Works Director Diane Spector, City Attorney Charlie LeFevere, and Recording
Secretary Maria Rosenbaum.
5. COUNCIL REPORT
Councilmember Lasman reported that she attended the Crime Prevention meeting on November 17,
1999, at the new Police Station.
Councilmember Nelson reported that he attended the Year 2000 Celebration Committee meeting on
November 9, 1999, and the Earle Brown Days meeting on November 19, 1999.
6. APPROVAL OF AGENDA AND CONSENT AGENDA
Councilmember Nelson requested the addition of Council Consideration Item 8i and a modification
to the minutes of the November 1, 1999, work session, and the November 8, 1999, study session.
A motion by Councilmember Nelson, seconded by Councilmember Lasman to approve the agenda
and consent agenda as amended. Motion passed unanimously.
6a. APPROVAL OF MINUTES
A motion by Councilmember Nelson, seconded by Councilmember Lasman to approve the minutes
from the November 1, 1999, general work session, the November 8, 1999, study session, regular
session, and the tour of new Police Facility. Motion passed unanimously.
6b. LICENSES
A motion by Councilmember Nelson, seconded by Councilmember Lasman to approve the following
list of licenses. Motion passed unanimously.
CHRISTMAS TREE SALES LOT
PQT Company 21050 Lake George Boulevard, Anoka
MECHANICAL
Burnsville Heating and Air 12481 Rhode Island Ave S, Savage
11/22/99 -2- DRAFT
O RENTAL
Renewal:
4201 Lakeside Ave N #206 Germaine Pawelk
SIGN HANGER
LeRoy Signs, Inc 6325 Welcome Ave North
6e. APPROVAL OF MINNESOTA LAWFUL GAMBLING APPLICATION FOR
AUTHORIZATION FOR AN EXEMPTION FROM LAWFUL GAMBLING
LICENSE (RAFFLE) SUBMITTED BY PROPER ECONOMIC RESOURCE
MANAGEMENT FOR AN EVENT TO BE HELD MARCH 4, 2000, AT
EARLE BROWN HERITAGE CENTER, 6155 EARLE BROWN DRIVE
A motion by Councilmember Nelson, seconded by Councilmember Lasman to approve application
for authorization for an exemption from lawful gambling license (raffle) for an event to be held
March 4, 2000, at Earle Brown Heritage Center, 6155 Earle Brown Drive. Motion passed
unanimously.
7. PLANNING COMMISSION ITEMS
7a. PLANNING COMMISSION APPLICATION NO. 99010 SUBMITTED BY
WICKES FURNITURE COMPANY, INC. REQUEST FOR A SPECIAL USE
PERMIT TO ALLOW THE SALE OF MERCHANDISE ON A LIMITED
BASIS AT THE NEW WICKES DISTRIBUTION CENTER. THE
PLANNING COMMISSION RECOMMENDED APPROVAL OF THIS
APPLICATION AT ITS NOVEMBER 10, 1999, MEETING.
City Manager Michael McCauley discussed the Council previously approved Planning Commission
Application No. 99005 which was a request for site and building plan approval to construct a
wholesale furniture distribution center for Wickes. This wholesale furniture distribution center is
a permitted used in this I -2 zoning district and the applicant is now seeking authorization to allow
retail stores at that site per Section 35 -331, Subdivision 3b of the City Ordinance.
The Planning Commission recommended approval of the application subject to the following
conditions:
1. The special use permit is granted for the limited retail sale of furniture and accessory
items that are slightly damaged, customer returns, one of a kind items and similar
merchandise per Section 35 -331, Subdivision 3b of the City Ordinances. Any
change in this use comprehended by the application or permitted under the zoning
ordinance will require approval of an amendment to this special use permit.
11/22/99 -3- DRAFT
2. The special use permit is subject to all applicable codes, ordinances and regulations
and any g
violations thereof shall be rounds for revocation.
3. The retail sales shall be confined to the area next to the customer lounge as indicated
on the submitted floor plan. .
4. No banners, pennants, streamers, balloons or other attention attracting devices may
be used in conjunction with the retail sales allowed on the site other than that which
is authorized under administrative permits comprehended under the City's Zoning
Ordinance.
5. This special use permit approval does not comprehend any additional signery other
than that allowed under Chapter 34 of the City ordinances.
A motion by Councilmember Lasman, seconded by Councilmember Nelson to approve Planning
Commission Application No. 99010 subject to the aforementioned conditions recommended by the
Planning Commission. Motion passed unanimously.
7b. PLANNING COMMISSION APPLICATION NO. 99011 SUBMITTED BY
RSP ARCHITECTS (ON BEHALF OF RED KING). REQUEST FOR SITE
AND BUILDING PLAN APPROVAL AND A SPECIAL USE PERMIT FOR
THE LAST BUILDING AT THE BROOKDALE CORNER
REDEVELOPMENT SITE AT THE SOUTHWEST CORNER OF XERXES
AVENUE AND COUNTY ROAD 10. THE PLANNING COMMISSION
RECOMMENDED APPROVAL OF THIS APPLICATION AT ITS
NOVEMBER 10, 1999, MEETING.
Planning and Zoning Specialist Ron Warren discussed the application submitted by RSP Architects
(on behalf of Red King) request for site and building plan approval and a special use permit for the
last building at the Brookdale corner redevelopment site at the southwest corner of Xerxes Avenue
and County Road 10.
The plan is for a 3,314 square foot Burger King convenience food restaurant at the location shown
at "fast food" on the original site plan for the Brookdale corner redevelopment. Mr. Warren
informed the Council the applicant submitted a modification to the sign that he believes is acceptable
and that the change would not need to go back to the Planning Commission for approval.
Councilmember Hilstrom asked about the sign ordinance being reviewed. Mr. McCauley informed
the Council that the City is waiting to hear from the Chamber regarding a task force the Chamber
had suggested to review the sign ordinance. Executive Director Kent Campbell was present and
addressed the Council to inform them that they would be willing to start a task force.
11/22/99 -4- DRAFT •
Councilmember Nelson questioned if there was any regulation of the distance between a "fast food"
operation and a liquor store since a new liquor store will also be opening. Mr. McCauley informed
the Council that there are no limitations for "fast food" distances from liquor stores.
Mr. Warren informed the Council that the Planning Commission recommended approval of this
application subject to the following conditions:
1. The building plans are subject to review and approval by the Building Official with
respect to applicable codes prior to the issuance of permits.
2. Plan approval acknowledges all other conditions imposed on the applicant under
Planning Commission Application No. 99002.
3. A site performance agreement and supporting financial guarantee in an amount to be
determined based on cost estimates shall be submitted prior to the issuance of permits
to assure the completion of all site improvements related to the construction of this
convenience food restaurant.
4. This special use permit is granted to the applicant for a convenience food restaurant
with drive -up window as contained on the plans submitted. Any expansion or
alteration of this use not comprehended by this application or permitted under the
zoning ordinance shall require an amendment to this special use permit.
S 5. This special use permit is subject to all applicable codes ordinances and regulations,
p p J pp , g ,
any violation thereof could be grounds for revocation.
6. Plan approval is exclusive of signery which is subject to Chapter 34 of the City
ordinances.
A motion by Councilmember Lasman, seconded by Councilmember Peppe to approve Planning
Commission Application No. 99011 subject to the aforementioned conditions recommended by the
Planning Commission. Motion passed unanimously.
8. COUNCIL CONSIDERATION ITEMS
8a. RESOLUTION ACCEPTING OFFER ON THE SALE OF $1,585,000
GENERAL OBLIGATION IMPROVEMENT BONDS, 1999A, AND
PROVIDING FOR THEIR ISSUANCE
• 11/22/99 -5- DRAFT
Mr. McCauley discussed this resolution would award the sale of improvement bonds to be supported
by special assessments on benefited property and that proceeds of the sale will reimburse the City
for the cost of the street and storm drainage construction done as part of the 1999 Neighborhood
Street Improvement Program.
Proposals were opened at 10:00 this morning and Mr. Erickson from Springsted was available to
share the proposals with the Council.
Mr. Erickson addressed the Council to inform them that the lowest bidder was Norwest Investment
Services, Inc. with an interest rate of 4.86 percent and that he would recommend the Council approve
to accept the bid from Norwest Investment Service, Inc.
RESOLUTION NO. 99 -180
Councilmember Nelson introduced the following resolution and moved its adoption:
RESOLUTION ACCEPTING OFFER ON THE SALE OF $1,585,000 GENERAL OBLIGATION
IMPROVEMENT BONDS, 1999A, AND PROVIDING FOR THEIR ISSUANCE
The motion for the adoption of the foregoing resolution was duly seconded by Councilmember
Lasman. Motion passed unanimously.
8b. RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION FOR
THE DEDICATED PUBLIC SERVICE OF VELMA THROLDAHL
Mr. McCauley discussed this resolution was to express appreciation for the dedicated public service
of Velma Throldahl who had worked for the City from December 19, 1988, to November 19, 1999.
RESOLUTION NO. 99 -181
Councilmember Nelson introduced the following resolution and moved its adoption:
RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION FOR THE DEDICATED
PUBLIC SERVICE OF VELMA THROLDAHL
The motion for the adoption of the foregoing resolution was duly seconded by Councilmember
Lasman. Motion passed unanimously.
8c. STAFF REPORT RE: TWIN LAKES STUDY
Public Works Director Diane Spector reported on the Twin Lake Study which was recently
completed by the Shingle Creek Watershed Commission.
11/22/99 -6- DRAFT
The study was intended to develop an accurate model of the subwatersheds tributary to Twin Lake
and to diagnose water quality issues. Montgomery Watson, the watershed's engineering firm, this
past spring installed equipment and took periodic water samples in several locations. The purpose
of this testing was to develop and fine tune a model which would detail storm water flow into and
out of the lake.
Once the model was calibrated they could also model the quality of the water flowing into and out
of the lake and compare it to the actual test findings.
During that testing phosphorus levels were found to be higher than expected in Upper Twin Lake.
Various possible explanations were explored, and ruled out the typical in -lake sources of
phosphorus. The water quality from the major sources of storm water into the lake was reviewed.
The engineer was surprised to find that the storm water entering the lake from the large wetland
complex to the north had phosphorus levels four times higher than expected based on the model.
The study and model shows that the major source of the water quality problems in Upper Twin Lake,
and thus in Middle and Lower as well, is the phosphorus coming out of this large wetland complex.
The final results of the sampling showed that the wetland was contributing about 1,188 pounds per
year of phosphorus to Upper Twin Lake, accounting for 53 percent of the lake's total phosphorus.
The solution would be to keep the wetland from discharging phosphorus, returning it to its normal
ecological role of being a phosphorus sink.' Montgomery Watson had identified three ways to
accomplish this.
1. Excavation of soil from the wetland to permanently inundate the wetland basin.
2. Chemical treatments which will permanently bid the phosphorus to the soil.
3. Aeration techniques which will prevent water in the wetland basin with low
dissolved oxygen concentrations from contacting the soil.
The watershed had applied for both a MetroEnvironment Partnership Grant and a Twin Cities Water
Quality Initiative Grant. The estimated cost is $460,000, of which $45,000 for the diagnostic study
has already been completed. Initial discussions with the grant managers of both programs indicate
that the application has a good chance of at least partial funding from each program. Once the grant
amount has been determined the watershed will recommend the option or combination of options
which would be best. It is expected that the recommendation to the cities would be made by early
next spring.
Councilmember Lasman asked when the results from the grants would be received and if chemical
treatments will be done this summer since they were not done this past summer. Ms. Spector
informed the Council that the award announcements should be in December or January /February,
and that at this time it has not been determined about the chemical testing.
• 11/22/99 -7- DRAFT
Mayor Kragness asked if it was ever determined why the phosphorus levels were so high. Ms.
Spector informed the Council that the reason was not determined and that the watershed is hoping
to expand and get a reason for the high levels.
Councilmember Hilstrom asked if residents would be notified that about the risks of swimming in
the lakes. Ms. Spector said that there are no health risks.
Ms. Spector is currently working with the watershed engineer and the cities of Crystal and
Robbinsdale to schedule a joint meeting for a presentation with interested residents.
A motion by Councilmember Nelson, seconded by Councilmember Peppe to receive report. Motion
passed unanimously.
8d. RESOLUTION AUTHORIZING THE TRANSFER OF SURPLUS FUNDS
FROM THE GENERAL FUND TO THE SPECIAL ASSESSMENT
CONSTRUCTION FUND AND THE CAPITAL IMPROVEMENT FUND
Mr. McCauley discussed this resolution would authorize the transfer of $700,000 of surplus funds
from the general fund to the special assessment construction fund and the capital improvement fund.
RESOLUTION NO. 99 -182
Councilmember Lasman introduced the following resolution and moved its adoption:
RESOLUTION AUTHORIZING THE TRANSFER OF SURPLUS FUNDS FROM THE
GENERAL FUND TO THE SPECIAL ASSESSMENT CONSTRUCTION FUND AND THE
CAPITAL IMPROVEMENT FUND
The motion for the adoption of the foregoing resolution was duly seconded by Councilmember
Nelson. Motion passed unanimously.
8e. RESOLUTION SUPPORTING AND ENCOURAGING QUALITY K -12
EDUCATIONAL OPPORTUNITIES FOR BROOKLYN CENTER
RESIDENTS
Councilmember Nelson read the resolution supporting and encouraging quality K -12 educational
opportunities that will provide for quality education in appropriate facilities that are not up -to -date,
safe, and meet the physical environment needs of students in Brooklyn Center.
RESOLUTION NO. 99 -183
Councilmember Nelson introduced the following resolution and moved its adoption:
11/22/99 -8- DRAFT •
RESOLUTION SUPPORTING AND ENCOURAGING QUALITY K -12 EDUCATIONAL
OPPORTUNITIES FOR BROOKLYN CENTER RESIDENTS
The motion for the adoption of the foregoing resolution was duly seconded by Councilmember
Lasman. Motion passed unanimously.
8f. RESOLUTION ENCOURAGING METROPOLITAN COUNCIL TO
ADDRESS THE LONG -TERM NEEDS OF TRANSIT PATRONS AT THE
BROOKLYN CENTER TRANSIT HUB
Councilmember Peppe read the resolution encouraging the Metropolitan Council to work with the
City of Brooklyn Center and others in identifying an appropriate location and facility design for a
transit hub in Brooklyn Center.
RESOLUTION NO. 99 -184
Councilmember Peppe introduced the following resolution and moved its adoption:
RESOLUTION ENCOURAGING METROPOLITAN COUNCIL TO ADDRESS THE LONG-
TERM NEEDS OF TRANSIT PATRONS AT THE BROOKLYN CENTER TRANSIT HUB
The motion for the adoption of the foregoing resolution was duly seconded by Councilmember
Nelson. Motion passed unanimously.
8g. RESOLUTION OF SUPPORT FOR THE REAPPOINTMENT OF DONN
WISKI AS CHAIR OF THE TRANSPORTATION ADVISORY BOARD
Mr. McCauley discussed the North Metro Mayors Association requested that the City of Brooklyn
Center adopt a resolution in support of the reappointment of Donn Wiski as Chair of the
Transportation Advisory Board.
RESOLUTION NO. 99 -185
Councilmember Lasman introduced the following resolution and moved its adoption:
RESOLUTION OF SUPPORT FOR THE REAPPOINTMENT OF DONN WISKI AS CHAIR OF
THE TRANSPORTATION ADVISORY BOARD
The motion for the adoption of the foregoing resolution was duly seconded by Councilmember
Peppe. Motion passed unanimously.
• 11/22/99 -9- DRAFT
8h. RESOLUTION ADOPTING GUIDELINES FOR FUNDING OF SOCIAL
SERVICES BUDGET CODE 435
Mr. McCauley discussed this resolution adopting guidelines for funding of social services would be
reasonable and proper.
RESOLUTION NO. 99 -186
Councilmember Lasman introduced the following resolution and moved its adoption:
RESOLUTION ADOPTING GUIDELINES FOR FUNDING OF SOCIAL SERVICES BUDGET
CODE 435
The motion for the adoption of the foregoing resolution was duly seconded by Councilmember
Peppe. Motion passed unanimously.
8i. RESOLUTION SUPPORTING THE BROOKLYN CENTER YEAR 2000
CELEBRATION COMMITTEE'S APPLICATION TO BE THE OFFICIAL
MILLENNIUM COMMITTEE IN THE CITY OF BROOKLYN CENTER
Mr. McCauley informed the Council that Phil Cohen contacted him and Mayor Kragness to request
the City of Brooklyn Center to adopt a resolution supporting the Year 2000 Celebration Committee's
application to be the official Millennium committee in the City of Brooklyn Center.
RESOLUTION NO. 99 -187
Councilmember Hilstrom introduced the following resolution and moved its adoption:
RESOLUTION SUPPORTING THE BROOKLYN CENTER YEAR 2000 CELEBRATION
COMMITTEE'S APPLICATION TO BE THE OFFICIAL MILLENNIUM COMMITTEE IN THE
CITY OF BROOKLYN CENTER
The motion for the adoption of the foregoing resolution was duly seconded by Councilmember
Nelson. Motion passed unanimously.
10. ADJOURNMENT
A motion by Councilmember Lasman, seconded by Councilmember Peppe to adjourn the meeting
at 8:00 p.m. Motion passed unanimously.
City Clerk Mayor
11/22/99 -10- DRAFT .
MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
• OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
TRUTH IN TAXATION BUDGET HEARING
DECEMBER 6, 1999
CITY HALL
CALL TO ORDER
The Brooklyn Center City Council met for the Truth in Taxation Budget Hearing and was called to
order by Mayor Myrna Kragness at 7:00 p.m.
ROLL CALL
Mayor Myrna Kragness, Councilmembers Debra Hilstrom, Kay Lasman, Ed Nelson, and Robert
Peppe. Also present: City Manager Michael J. McCauley, Finance Director Charlie Hansen, and
Recording Secretary Maria Rosenbaum.
PRESENTATION
City Manager Michael McCauley explained the purpose of this meeting was to give the public an
opportunity to give input to the City Council on the proposed budget. By state law, the City Council
may not take action to adopt the budget at a meeting at which it takes public input.
Council discussed the General Fund materials. The Council had a few questions and Mr. McCauley
was able to answer the questions from the Council.
Mr. McCauley discussed the property tax comparison from 1999 to 2000. The combined property
taxes for the General Fund, HRA, and EDA in 1999 were $7,563,304, and the proposed property
taxes for 2000 are $7,742,888. This is a 2.37 percent increase. The specific purpose to which the
increased taxes would be the increased costs of operations, such as personnel costs. Mr. McCauley
suggested to open the public hearing.
A motion by Councilmember Nelson, seconded by Councilmember Peppe to open the Public
Hearing. Motion passed unanimously.
No one appeared at the Public Hearing.
A motion by Councilmember Lasman, seconded by Councilmember Nelson to close the Public
Hearing. Motion passed unanimously.
• 12/6/99 DRAFT
-1-
Mr. McCauley discussed the final budget will be adopted at the December 13, 1999, City Council
meeting. There will be no continuation of the Truth in Taxation meeting since the Truth in Taxation
Budget Hearing was completed. On December 13, 1999, there would be a subsequent hearing as
provided by state law.
ADJOURNMENT
A motion by Councilmember Lasman, seconded by Councilmember Nelson to adjourn the meeting
at 7:25 p.m. Motion passed unanimously.
City Clerk Mayor
12/6/99 DRAFT
-2-
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City of Brooklyn Center
A great place to start. A great place to stay.
MEMORANDUM
TO: Michael J. McCauley, City Manager
FROM: Maria Rosenbaum,Deputy City
DATE: December 8, 1999
SUBJECT: Licenses for Council Approval
The following companies/persons have applied for City licenses as noted. Each company/person
has fulfilled the requirements of the City Ordinance governing respective licenses, submitted
appropriate applications, and paid proper fees. Licenses to be approved by the City Council on
December 13, 1999:
BOWLING ALLEY
AMF Earle Brown Lanes 6440 James Circle
COURTESY BENCH
U.S. Bench Corporation 3300 Snelling Avenue,Minneapolis
GASOLINE SERVICE STATION
Brookdale Citgo 5710 Xerxes Avenue North
Brooklyn Center Municipal Garage 6844 Shingle Creek Parkway
Humboldt Unocal 76 6840 Humboldt Avenue North
Iten Chevrolet 6701 Brooklyn Boulevard
Metropolitan Council Transit 6845 Shingle Creek Parkway
Superamerica#4058 1901 57th Avenue North
Superamerica#4160 6545 West River Road
PUBLIC DANCE
AMF Earle Brown Lanes 6440 James Circle
RENTAL
Renewal:
5104 E Twin Lake Blvd Gary and Danae Morrison
Garden City Court Apartments Egons Podnieks
5711 Camden Ave N Alma Sybrant
6037 Brooklyn Blvd Dory Partners
5547 Lyndale Ave N E. Alan and Laurie Knudson
6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430-2199 • City Hall & TDD Number (612) 569-3300
Recreation and Community Center Phone & TDD Number (612)569-3400 •FAX(612) 569-3494
An Affirmative Action l qual Opportunities Employer
Page 2
Licenses for Approval
December 13, 1999
SIGN HANGER
Express Sign Company 13321 Killdeer St NW, Andover
A LaPointe Sign, Inc. 6600 Oxford Street, St. Louis Park
TOBACCO RELATED PRODUCT
AMF Earle Brown Lanes 6440 James Circle
Brookdale Citgo 5710 Xerxes Avenue North
Brooklyn Center Municipal#1 1500 69th Avenue North
Brooklyn Center Municipal #2 6250 Brooklyn Boulevard
Brooklyn Center Municipal #3 1966 57th Avenue North
Cub Foods 3245 County Road 10
Duoos Brothers American Legion 4307 70th Avenue North
Humboldt Texaco 6840 Humboldt Avenue North
R& R Express Mart 1505 69th Avenue North
Superamerica#4058 1901 57th Avenue North
Superamerica#4160 6545 West River Road
Value Food 6804 Humboldt Avenue
��ppKIYN CENTF�
BROOKLYN CENTER
S POLICE DEPARTMENT POLICE
MEMORANDUM
TO: City Manager Michael McCauley
FROM: Chief Joel Downer
DATE: December 9, 1999
SUBJECT: Liquor Licenses and Pawn Shop License
All licensed establishments in the city of Brooklyn Center were in compliance with regard to
Brooklyn Center City Ordinances pertaining to establishments serving alcoholic beverages for
1999.
Cash N Pawn,the only licensed pawn shop in the city of Brooklyn Center,was in compliance
with the Brooklyn Center City Ordinance pertaining to pawn shops and secondhand goods
dealers for 1999.
All appropriate fees and necessary documentation for 2000 licenses has been submitted.
Nothing was found that would preclude the renewal of any current liquor or pawn shop license.
JD:kh
comp199.mem
OOKLYN CE,&Vy
BROOKLYN CENTER
POLICE DEPARTMENT
POLICE
MEMORANDUM
TO: City Manager Michael McCauley
FROM: Chief Joel Downe
DATE: December 1, 1999
SUBJECT: Consideration Of 2000 Liquor Licenses
All liquor licenses within the City of Brooklyn Center run concurrent with the calendar year. In
the case of intoxicating liquor, club, and wine licenses, forms must be forwarded to the State of
Minnesota before the renewal date to inform them of the licenses granted by the City.
A complete list of all licenses to be renewed for 2000 is also attached.
It is requested that the City Council approve the issuance of liquor licenses for 2000 at their
December 13, 1999 meeting.
JD:kh
• council/001iglicseq
2000 Liquor Licenses
® o
CLASS A On-Sale Intoxicating Liquor License (80% or greater food) & Sunday:
GMRI, Inc.
dba/ The Olive Garden Italian Restaurant#1253
1601 James Circle North
Brooklyn Center, MN 55430
CLASS B On-Sale S Intoxicating Liquor License (50 to 79% food) & Sunday:
Apple American Limited Partnership of Minnesota
dba/Applebee's Neighborhood Grill & Bar
1347 Brookdale Mall
Brooklyn Center, MN 55430
AMF Bowling Centers, Inc.
dba/AMF/Earle Brown Lanes
6440 James Circle North
• Brooklyn Center, MN 55430
Brooklyn Center Beverage, Inc. (Holiday Inn)
dba/ Remington's
1501 Freeway Blvd
Brooklyn Center, MN 55430
Chi-Chi's, Inc.
dba/ Chi-Chi's Mexican Restaurante
2101 Freeway Boulevard
Brooklyn Center, MN 55430
Davidson Hotel Properties
dba/Hilton Hotel
2200 Freeway Boulevard
Brooklyn Center, MN 55430
GR of Minnesota, Inc.
dba/ The Ground Round
2545 County Road 10
Brooklyn Center, MN 55430
Class B On-Sale Intoxicating (50% to 79% food) & Sunday - continued:
TGI Friday's of MN, Inc.
dba/ T.G.I. Friday's
2590 Freeway Blvd
Brooklyn Center, MN 55430
Class F & Sunday On-Sale Intoxicating Liquor License
Flik International Corp.
dba/ Flik International Corp at Earle Brown Heritage Center
6155 Earle Brown Drive
Brooklyn Center, MN 55430
On-Sale Club Intoxicating Liquor License:
Duoos Bros. American Legion, Post 630
dba/ American Legion
43 07,70th Avenue North
Brooklyn Center, MN 55429
On-Sale Wine Licenses
Brooklyn Center Restaurant Inc.
dba/ 50's Grill
5524 Brooklyn Boulevard
Brooklyn Center, MN 55429
Dayton's Iron Horse Liquors, Inc.
dba/ Dayton's Brookdale Inn
1100 Brookdale Center
Brooklyn Center, MN 55430
Denny's, Inc.
dba/Denny's Restaurant #1284
3901 Lakebreeze Avenue North
Brooklyn Center, MN 55429
•
On=Sale 3.2 Malt Liquor Licenses:
Brooklyn Center Restaurant Inc.
dba/ 50's Grill
5524 Brooklyn Boulevard
Brooklyn Center, MN 55429
Donald Castleman
dba/ Chuckwagon Grill
1928 57th Avenue North
Brooklyn Center, MN 55430
City of Brooklyn Center
Centerbrook Golf Course & Central Park
6301 Shingle Creek Parkway
Brooklyn Center, MN 55430
Davanni's, Inc
dba/ Davanni's Pizza and Hot Hoagies
5937 Summit Drive
Brooklyn Center, MN 55430
Dayton's Iron Horse Liquors,yt uors q
dba/Dayton's Brookdale Inn
1100 Brookdale Center
Brooklyn Center, MN 55430
Denny's Inc.
dba/Denny's Restaurant#1284
3901 Lakebreeze Avenue North
Brooklyn Center, MN 55429
Scoreboard Pizza, Inc.
dba/ Scoreboard Pizza
681 C Humboldt Avenue North
Brooklyn Center, MN 55430
Off-Sale 3.2 Malt Liquor Licenses:
Diamond Lake 1994 L.L.C.
• dba/ Cub Foods
3245 County Road 10
Brooklyn Center, MN 55430
j Holiday Stationstores, Inc.
dba/Holiday Stationstore #292
420 66th Avenue North
Brooklyn Center, MN 55430
Rainbow Food Group, Inc.
dba/Rainbow Foods
6350 Brooklyn Blvd
Brooklyn Center, MN 55429
Speedway/SuperAmerica LLC
dba/ SuperAmerica#4160
6545 West River Road
Brooklyn Center, MN 55430
Speedway/SuperAmerica LLC
dba/ SuperAmerica #4058
1901 57th Avenue North
Brooklyn Center, MN 55430
George Y. Gerges
dba/ Value Food
6804 Humboldt Ave N
Brooklyn Center, MN 55430
License Totals: Class A=1,B=7,F= 1, Club= 1,Wine=3,On-Sale=7,Off-Sale=6, Sunday=9
Total Licenses = 35
li Q lic/licensee.lst 12/99
•
�QpOKLYN CENTF�
BROOKLYN CENTER
POLICE DEPARTMENT
POLICE
-MEMORANDUM
TO: City Manager Michael McCauley
FROM: Chief Joel Downer �,^
DATE: December 2, 1999 w
SUBJECT: Consideration Of 2000 Pawn Shop License
All pawn shop licenses within the City of Brooklyn Center run concurrent with the calendar year.
Cash n Pawn has applied for a renewal of their license for their business located at 1964 57th
Ave N. All necessary paperwork and appropriate fees have been submitted.
It is requested that the City Council approve the issuance of a pawnshop license for 2000 for
Cash n Pawn.
JD:kh
council/pawn.req
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MEMORANDUM
DATE: December 8, 1999
TO: Michael J. McCauley, City Manager
FROM: Diane Spector, Director of Public Works
SUBJECT: Resolution Authorizing the Transfer of Surplus Funds from the General Fund to the
Special Assessment Construction Fund
You will recall that we recommended that there be no sealcoating project in 1999. On July 12,
1999 the City Council amended the General'Fund budget for Street Maintenance to substitute
several miscellaneous bituminous projects for the annual sealcoating project. These projects are
now complete, and there is a surplus of$30,720. In that July memo we noted that we would
recommend that the surplus be reallocated to the Special Assessment Construction Fund to
provide additional funding for neighborhood street reconstruction projects. This resolution
accomplishes that reallocation.
its adoption: Member introduced the following resolution and moved
RESOLUTION NO.
RESOLUTION AUTHORIZING THE TRANSFER OF SURPLUS FUNDS FROM THE
GENERAL FUND TO THE SPECIAL ASSESSMENT CONSTRUCTION FUND
WHEREAS, Section 7.11 of the City Charter provides the City Council with the
authority to make permanent transfers between all funds which may be created, provided that such
transfers are not inconsistent with the provisions of relevant covenants, the provisions of this
charter, or State statute; and
WHEREAS, the City Council annually budgets $90,000 in the General Fund, Street
Maintenance Division, to provide for the sealcoating of City streets; and
WHEREAS, on July 12, 1999 by Resolution 99-112 the City Council amended the
1999 General Fund budget to substitute miscellaneous bituminous projects for sealcoating; and
WHEREAS, said miscellaneous bituminous projects are now complete, and there is
• a surplus of$30,720 in that budgeted line item; and
WHEREAS, the City Council desires that this surplus be redirected to the Special
Assessment Construction Fund to help finance neighborhood street improvement projects.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center, Minnesota that the General fund shall transfer $30,720 from the Street
Maintenance Division to the Special Assessment Construction Fund.
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
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•
�► MEMORANDUM
DATE: December 8, 1999
TO: Michael J. McCauley, City Manager
FROM: Michael Krech, Public Works Specialist II;
t
SUBJECT: Resolution Amending the Right-of-Way Permit Fee and Restoration Bond Rate
Schedule
Last year Resolution No. 98-226 was adopted on December 14. This resolution set the Right-of-
Way Permit Fee and Restoration Bond Rate Schedule. During 1999,the City approved
approximately sixty Right-of-Way permits. The total amount collected for these permits was just
under$14,000. This amount is not sufficient to cover all the costs that the City incurs
administering these permits. A new fee structure has been prepared to more accurately charge for
right of way permits. I estimate that the new fee structure will collect between$15,000 and
• $20,000 if next year`s permits are similar to this year. The prior fee structure and restoration bond
schedule is being simplified to reduce some of the staff time needed to administer the permits.
A The restoration bonds will no longer be required per permit. Instead, a restoration bond will be
required annually.
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MEMORANDUM
DATE: December 8, 1999
TO: Michael J. McCauley, City Manager
FROM: Diane Spector, Director of Public Work
SUBJECT: Resolution Accepting Work Performed and Authorizing Final Payment,
Improvement Project No. 1993-19, Contract 1994-A, Central Garage Improvements
This project,which was completed just over three years ago, constructed an addition to the
Central Garage, and remodeled the existing facility. Of special concern was the correction of a
number of life safety issues, such as poor ventilation, code violations, and potential explosive
hazards, as well as providing a women's locker room. Female Public Works employees, both
full time and part time, had no locker room facilities, and used the men's facility (when
available), or did without. The paint booth was shut down, and the sign shop's silk screening
machine was also shut down. For two years, from the time when the air quality problem was
finally diagnosed to when the project was under construction,no more than one truck was
allowed to be idling in the garage at any one time.
• Since the time the project was substantially completed, staff have been in dispute with the
contractor, The Builders, Inc., over a number of items, and the final payment has been withheld
until they were all resolved. These items have gradually been corrected until only two issues
remained: painting on the ceiling of an upper mezzanine storage area,and the concrete floor in
the vehicle storage addition. The painting continually flaked because the subcontractor did not
properly prepare the surface. The concrete floor had many"birdbaths"from improper pouring
and finishing of the surface. When vehicles were brought into the building and snow melted off
or rain or wash water dripped off, large puddles one to three inches deep would accumulate and
not drain off to the central trench drain, and would take several days to evaporate. This was
especially hazardous as many of these birdbaths were in the areas where employees would step
down from the truck,with the potential to slip and be injured.
Our position was that the contractor should either remove and replace the floor, or should take a
substantial contract deduction so we could have some other contractor replace the floor. The
builders insisted that they did nothing wrong, and that the floor design caused concrete curling,
and they were not at fault and should not pay. Earlier this year it became obvious that we were at
an impasse, and The Builders sought arbitration. Literally the day before the arbitration, the City
and The Builders came to an agreement to try, at The Builders' expense, a grind and fill method
which could improve the situation. Each party retained an expert to design and monitor the
process. Our attorney drafted an agreement for each of the two areas of contention,which
specified the terms of contract completion and acceptance, including the partial release of the
withheld retainage.
I
The painting work has been completed. The majority of the floor work has been completed, and
while it does not correct the ponding water 100 percent, it is much better than what it was prior to
the correction. Our expert recommends a small amount of additional grinding and filling which
will shortly be completed. Upon acceptance of this work,the contract will be final and the final
payment made. It is our intent to see that this work is completed and accepted by the end of the
month, so this project can be taken off both our books yet this fiscal year.
The final contract amount is $1,487,714. We recommend the Council approve the attached
resolution approving final payment, subject to acceptance by our concrete expert.
Member g resolution and moved its
introduced the following
adoption:
RESOLUTION NO.
RESOLUTION ACCEPTING WORK PERFORMED AND AUTHORIZING FINAL PAYMENT,
IMPROVEMENT PROJECT NO. 1993-19, CONTRACT 1994-A, CENTRAL GARAGE
IMPROVEMENTS
WHEREAS, pursuant to a written contract signed with the City of Brooklyn Center, Minnesota, The
Builders, Inc. has satisfactorily completed the following improvement in accordance with said contract:
Improvement Project No. 1993-19, Contract 1994-A, Central Garage Improvements
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center,
Minnesota that:
1. It is hereby directed that final payment be made on said contract, taking the contractor's
receipt in full. The total amount to be paid for said improvement under said contract
shall be $1,487,714.
2. The work completed under said contract is accepted and approved according to
the following schedule:
Costs Per Bid Final
Construction $1,475,000 $1,475,000
Change Orders 12,714 12,714
Architectural/Other Professional Services 136,852 128,158.19
Staff Engineering* 58,640.13
Other Contractual/Legal/Administration* 7,610 70,248.04
Arbitration Costs 38,228.25
TOTAL COSTS $1,632,176 $1,782,988.61
Revenues Per Bid Final
Capital Improvements Fund $1,141,123.20 1,234,310.78
Water Utility Fund 244,826.40 267,448.29
Sanitary Sewer Fund 244,826.40 267,448.29
Plan sales 1,400 1,400
Interest on Retainage Held 12,381.25
TOTAL REVENUES $1,632,176 $1,782,988.61
*The resolution awarding the contact did not specify any project staff engineering, legal, or
administrative costs as is typical, and only specifically authorized as Other Contractual an amendment to
the phone system for $7,610.
Resolution No.
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
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MEMORANDUM
DATE: December 6, 1999
TO: Michael J. McCauley, City Manager
FROM: Michael Krech,Public Works Specialist
SUBJECT: Resolution Accepting Work Performed and Authorizing Final Payment,
Improvement Project No. 1999-05, Contract 1999-H, 53rd Avenue Trail
On June 28, 1999,the City Council awarded a construction contract to ACI Asphalt Contractors
Inc. to construct a bituminous trail on the 53rd Avenue greenway and in Bellvue Park. The
contract amount was $22,204.90. Funding for the construction is being provided by a DNR
grant and the Local State Aid fund. The DNR grant provides 50%matching funds up to $50,000
for construction that is part of the 53rd Avenue Development and Linkage project.
All contract work has been completed to the city's satisfaction. It is recommended to approve
the attached resolution authorizing final payment to ACI Asphalt Contractors Inc., in accordance
with a final contract amount of$22,204.00.
Member introduced the following resolution and moved its
adoption:
RESOLUTION NO.
RESOLUTION ACCEPTING WORK PERFORMED AND AUTHORIZING FINAL PAYMENT,
IMPROVEMENT PROJECT NO. 1999-05, CONTRACT 1999-H, 53RD AVENUE TRAIL
WHEREAS,pursuant to a written contract signed with the City of Brooklyn Center, Minnesota, ACI
Asphalt Contractors Inc. has satisfactorily completed the following improvement in accordance with said
contract:
Improvement Project No. 1999-05, Contract 1999-H, 53rd Avenue Trail
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center,
Minnesota that:
1. It is hereby directed that final payment be made on said contract, taking the contractor's
receipt in full. The total amount to be paid for said improvement under said contract
shall be $22,204.00.
2. The work completed under said contract is accepted and approved according to
the following schedule:
isCosts Per Bid Final
Construction $22,204.90 $22,204.00
Contingency/Change Orders $2,220.49
Engineering $472.97
Legal/Administration $1,500.00 $136.90
TOTAL COSTS $25,925.39 $22,813.87
Revenues Per Bid Final
Local State Aid $13,975.46 $17,566.68
Development and Linkage Grant $11,949.93 $5,247.19
TOTAL REVENUES 25,925.39 $22,813.87
Date Mayor
ATTEST:
City Clerk
tThe motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
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iMEMORANDUM
DATE: December 6, 1999
TO: Michael J. McCauley, City Manager
FROM: Michael Krech, Public Works Specialist r
SUBJECT: Resolution Accepting Work Performed and Authorizing Final Payment,
Improvement Project No. 1999-05, Contract 1999-K, 53rd Avenue Fence
On July 26, 1999,the City Council awarded a construction contract to Town and Country Fence
to construct approximately 1200 feet of wrought iron style fence on the 53rd Avenue greenway.
The contract amount was $44,562.50. Funding for the construction is provided by the EDA for
the 53rd Avenue Development and Linkage project.
All contract work has been completed to the city's satisfaction. It is recommended to approve
the attached resolution authorizing final payment to Town and Country Fence, in accordance
with a final contract amount of$44,562.50.
•
Member introduced the following resolution and moved its adoption:
RESOLUTION NO.
RESOLUTION ACCEPTING WORK PERFORMED AND AUTHORIZING FINAL PAYMENT,
IMPROVEMENT PROJECT NO. 1999-05,CONTRACT 1999-K,53RD AVENUE FENCE
WHEREAS,pursuant to a written contract signed with the City of Brooklyn Center, Town and Country Fence
has satisfactorily completed the following improvement in accordance with said contract:
Improvement Project No. 1999-05, Contract 1999-K, 53rd Avenue Trail - Fence
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that:
1. It is hereby directed that final payment be made on said contract, taking the contractor's receipt in
full. The total amount to be paid for said improvement under said contract shall be$44,562.50.
2. The work completed under said contract is accepted and approved according to
the following schedule:
Costs Per Bid Final
Construction $44,562.50 $44,562.50
Contingency/Change Orders $4,456.25
Engineering $912.16
Legal/Administration $1,500.00 $264.03
TOTAL COSTS $50,518.75 $45,738.69
Revenues Per Bid Final
EDA $50,518.75 $45,738.69
TOTAL REVENUES $45,738.69
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
IIljmd IIIIiIIIlIIili
• MEMORANDUM
DATE: December 6, 1999
TO: Michael J. McCauley, City Manager
FROM: Michael Krech, Public Works Specialist
SUBJECT: Resolution Accepting Work Performed and Authorizing Final Payment,
Improvement Project No. 1999-05, Contract 1999-I, 53rd Avenue Fence Columns
On July 26, 1999,the City Council awarded a construction contract to Lakeland Nurseries, Inc.
to construct 38 stone fence columns on the 53rd Avenue greenway. The contract amount was
$103,382.00. Funding for the construction is provided by the EDA for the 53rd Avenue
Development and Linkage project.
All contract work has been completed to the city's satisfaction. It is recommended to approve
the attached resolution authorizing final payment to ACI Asphalt Contractors Inc., in accordance
with a final contract amount of$97,577.00.
The final contract amount is less than the original estimate because one column was removed
from the plans and the contractor incurred 30 days of liquidated damages of$100 per day. The
liquidated damages were assessed because the contractor did not complete the project by the
contracted completion date.
Member introduced the following resolution and moved its adoption:
RESOLUTION NO.
RESOLUTION ACCEPTING WORK PERFORMED AND AUTHORIZING FINAL PAYMENT,
IMPROVEMENT PROJECT NO. 1999-05,CONTRACT 1999-1,53RD AVENUE FENCE COLUMNS
WHEREAS, pursuant to a written contract signed with the City of Brooklyn Center, Minnesota, Lakeland
Nurseries, Inc. has satisfactorily completed the following improvement in accordance with said contract:
Improvement Project No. 1999-05, Contract 1999-1, 53rd Avenue Trail -Fence columns
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of.Brooklyn Center, Minnesota that:
1. It is hereby directed that final payment be made on said contract, taking the contractor's receipt in
full. The total amount to be paid for said improvement under said contract shall be $97,577.00.
2. The work completed under said contract is accepted and approved according to
the following schedule:
Costs Per Bid Final
Construction $103,382.00 $100,577.00
Contingency/Change Orders $10,338.20
Liquidated Damages $-3,000.00
Engineering $1,993.24
Legal/Administration $1,500.00 $576.96
TOTAL COSTS $115,220.20 $100,174.20
Revenues Per Bid Final
EDA $115,220.20 $100,174.20
TOTAL REVENUES $100,174.20
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
•
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11
MEMORANDUM
TO: Michael J. McCauley, City Manager
FROM: Ronald A. Warren Planning and Zoning S eci ist
SUBJECT: Site Performance Guarantee Release/Reduction
DATE: December 7, 1999
The following site performance guarantees being held by the City for the completion of various
site improvements should be recommended to the City Council for release or reduction as the
case may be:
1. Rainbow Foods
6350 Brooklyn Boulevard
Planning Commission Application No. 96008
Amount of Guarantee - $35,000 (Performance Bond)
Obligor- Krauss Anderson Construction Company
Krauss Anderson Construction Company posted two performance bonds to assure the completion
of the site improvements for the Rainbow Foods development plan which included a Rainbow
store and an approximate 9,600 sq. ft. freestanding retail building housing a Hollywood Video
and other tenants. One of the guarantees was in the amount of$125,000 and was posted to
assure the completion of the general site improvements. The other guarantee, in the amount of
$35,000 was posted to assure the completion and viability of landscaping improvements related
to this project. In April, 1999,the City Council authorized the release of the $125,000 site
performance guarantee being held at that time noting that the conditions for which the
performance guarantee was posted had been completed with the exception of submitting an as-
built survey of the property and the assurance that the design of the ponds on the site met
Watershed Commission approval. An as-built survey has been submitted to the Engineering
Department for this site and the City Engineer indicates that the ponds on the site and the storm
sewer system were constructed in accordance with Watershed requirements.
It is recommended that the City Council authorize the release of the remaining $35,000 guarantee
being held to assure completion of the site improvements for this site.
Page 1
12-8-99
2. Walgreen's
6390 Brooklyn Boulevard
Planning Commission Application No. 96008
Amount of Guarantee- $30,000 (Performance Bond)
Obligor-Ancon,Inc.
A separate performance agreement and financial guarantee were provided for the site
improvements related to the construction of the Walgreen's building which was part of the
Rainbow redevelopment at 63rd and Brooklyn Boulevard. The site improvements and conditions
for which a site performance guarantee was posted for this project have been completed.
It is recommended that the City Council authorize the release of the $30,000 site performance
guarantee posted to assure the completion of these site improvements.
3. Brookdale Mitsubishi
7223 and 7231 Brooklyn Boulevard
Planning Commission Application No. 96017
Amount of Guarantee- $65,000 (Letter of Credit)
Obligor-The Luther Company Limited Partnership
All site improvements and conditions for which a site performance guarantee was posted have
been installed or completed relating to this 1996 project. An as-built survey of the property has
not yet been submitted but a representative has assured me that this survey will be submitted to
the City Engineer within the next few days. Also, some silt fence needs to be removed from the
site. This matter has been conveyed and assurances have been provided that it also will be taken
care of.
It is recommended that the City Council authorize release of the$65,000 Letter of Credit pending
submission of the as-built survey and removal of the silt fence.
4. Regal Theater
6420 Camden Avenue North
Planning Commission Application Nos. 98015 and 98019
Amount of Guarantee- $415,000 (Performance Bond)
Obligor - Centres Group Brooklyn Center, Limited Partnership
The majority of the site work for which the $415,000 site performance guarantee is being held
for the completion of the Regal Theater site improvements has been completed. Parking lot
Page 2
12-8-99
improvements, curb and gutter, utilities and a pond have all been installed in accordance with the
approved plan. Landscaping for the most part has been installed, but must survive the winter.
Construction of the building is ongoing and should be completed prior to Spring 2000. A final
parking lot wear course, an as-built survey and the completion and viability of the landscaping
require the continuation of a financial guarantee.
It is recommended that the City Council authorize the reduction of the financial guarantee from
$415,000 to $100,000 to assure the completion of the remaining site improvements for this
project.
5. Brookdale Corner Redevelopment
Southeast Corner of County Road 10 and Xerxes Avenue North
Planning Commission Application Nos. 99002 and 99008
Amount of Guarantee - $175,000 (Letter of Credit)
Obligor-Brookdale Corner, LLC
All site improvements and conditions for which a site performance guarantee was posted have,
for the most part, been completed. Curb and gutter, a first layer of parking asphalt,utilities,
roadway improvements, landscaping and screening have been installed. A final wear course of
asphalt will need to be provided as well as an as-built survey to be submitted. Landscaping will
• need to survive the winter also.
It is recommended that the City Council authorize reduction of the $175,000 Letter of Credit to
$75,000 pending the completion of the site improvements and the viability of landscaping.
Page 3
12-8-99
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ARLEBROWN
LEMENTARY
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TEMPORARY
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EARLE BROWN ELEMENTARY SCHOOL
PROPOSED TEMPORARY CLASSROOM
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November 10,1999
EARLE BROWN ELEMENTARY SCHOOL PROPOSED
TEMPORARY CLASSROOM - LOCATION TWO
FREMONT ,
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ABENDROTH REDO I YOUNOQUIST ARCHITECTS INC. ' Yf
November
10,1999
20050 75TN AVENUE NOFiTN,HAMEL,MN 55340-9459
(612)4242001 - 888-42x20M • FAX(612)4242034
SA7ELUTE SHELTERS.ING-
ALTERNATE PRICING AND OPTIONS
UPGRADE TO OPTION#2 BUILDING ADD: S 6253.00 PLUS ANY APPPLICABLE TAX
OM'IONS TO BUELDING#2:
UPGRADE ROOF FROM GALVANIZED METAL TO
EPDM RUBBER ADD: S 485.00 PLUS TAX
PROVIDE TI-1 I WOOD SIDING IN LIEU OF
ALUMIIdUM ADD: S 2990.00 PLUS TAX
OPTION FOR BUILDING#1 OR#2:
CHALK AND TACK BOARDS ADD: S 1595.00 PLUS TAX
(2) 12'MARKER BOARDS
(2) 12'TACK BOARDS
r
20050 75tH AVENUE NORTH,HAMS,MN 55340- N
jte:1h�" (612)420.2001 • 888-420,2003 FAX(612)420.2034
SATELIJTE SHWERS. INL
SATELLITE SHELTERS, INC
OPTION #1
(Existing new building with a complete one year warranty
per attached factory spccifications and floor plan.)
telliteP 20050 75TH AVENUE NORTH,HAMEL,MN 85340.9459
(612)420.2001 - 088-420.2003 FAX(612)420.2034
SATEWTE SMELnRS• lt4C. -
CODE 1 STATE: tNAlIMO1KYlMNIWi REQUESTED BY:
DUOTFS Z465CLS
BOX SIZE: ZT-b"X 6d'-0" POP MODEL: 24X60 CLASSROOM
FRAME:
TYPE: OUTRIGGER/CROSSMEMBERS @ 48"O.C.MAX.
MAINBEAM; D2ETACHAH�ITCCHH WITH?Zl16"COUPLER/5000N JACK
HITCH:
AXLEIS)' TRIPLE 60000 ELECTRIC BRAKE
TIRES: 10 PLY TIRES (NEW)
TIE DOWN STRAPS: (6)TIE DOWN STRAPS
FLOOR:
BOTTOM BOARD: WOVEN RJ51NFORCF0 PLASTIC TYPE
FLOOR JOISTS: 2x6 92 SPF @ 16"O.C.TRANSVERSE
INSULATION: R-19 UNL=ACED FIBERGLASS
DECKING: 518"TONGUE A GROOVE PLYW00010"SPAN INDEX
COVERING: 20 OUNCE OLEFIN CARPETING (GLUEDKPEDIMENT)
MISCELLANEOUS: HOLD BACK DECKING 10"EA.310E OF MATELINE
Err WALLS:
WALL H91 T: 8'-0"
YOALL PLATES: DOUBLE 2 x 4 TOP 1 BOTTOM PLATE#2 SPF.
STUDS: 2 x4 STUD GRADE SPF @ 16"O.C-
INSULATION: R-11 KRAFT BACKED FIBERGLASS
SHEATHING: y/8"OSB STRUCTURAL SHEATHING
COVERING: gig,•DELUXE GRAY}
XE MMESA SMOOTH VERTICAL ALUMINUM
SIDING:
SIDING COLOR: COLONIAL WHITE
TRIM: 019 RCE ALUMINUM @ TOP AND BOTTOM
TRIM COLOR: IVY GREEN
SKIRTING: OPT AL
MISCELLANEOUS: BOCA FRAMING
INT WAA r E' APPROX. 24 UN. Ft
WALL HEIGHT:. 8'-0"
WALL PLATES: SINGLE 2 x 4 TOP 1 BOTTOM PLATE 02 SPF.
STUDS: 2 x 4 STUD GRADE SPF @,16"O.C.
COVERING: 1/2"VINYL COVERED GYPSUM(GLASS 1 F.S.)(CALCUTTA GRAY)
INSULATION: R-11 UNFACED FIBE rl-A55
ROOF/CEILINQ:
CEILING MATERIAL- 1/2"PRE-FINISHED GYPSUM NO ROSETTES)
TRUSSES: 40#LL MONOBOX TRUSSES @ 16"o.c.16"14-24"P
MATE BEAM: 1-112"-24"LVL BEAM PER MODULE(3Z MAX SPAN)
INSULATION: R-30 KRAFT BACKED FIBERGLASS
SHEATHING: 3/8_OSB
ROOF COVERING: 30 GAUGE GALVANIZED STEEL
ite 20050 757H AVENUE NORTH,HAINEL,>illi+155340-9459
• FAX
_. 612 420.2001 888-420-2003 612420-2034
SATELLITE SHELTERS• INC.
GUTTERS: MINI GUTTER
ROOF VENTS: (2)POWERED ROOF VENTILATOR
GABLE VENTS: (4)8X8 GABLE END VENTS
EXT,u IOR DOORS: (4)36"X50"INSULATED STEEL DOOR WITH
WOOD JAMB,10"X10" SAFETY GLASS WINDOW,
CLOSURE,PANIC HARDWARE,KEYED NL OUTSIDE TRIM,
WEATHER STRIPPING &THRESHOLD(BUILDERS)(COL_WHITE)
ANTERIOR DOORS NIA
WWNDOWS: (8)24"X63"DOUBLE INSULATED GLASS WITH ALUMINUM
EXTRUDED VERTICAL SLIDER WINDOW&INSECT SCREEN
(MILL)(991 WINDOW TRIM)(CREATION)
8 MIN!BLINDS HITS
{ ) BLl (WHITE)
INTERIOR TRIM: STANDARD PREFINISHED MOLDINGS Wi4"VINYLCOVIE
RASE THROUGHOUT(GRAY)
EE ECG -RICAL.
PANEL BOX: (2)126 AMP SUB PANEL
MAIN BREAKER: (2)125 AMP MAIN BREAKER
WIRE TYPE: MIN.414 AWG COPPER ROMEX WIRE
SWITCHES: (6)115 VOLT TOGGLE TYPE
LIGHTING: (32)2-TUBE 48"FLUORESCENT SURFACEIDIFFUSIED LIGHT
(4)73 WATT EXTERIOR PORCH LIGHT(SIMKAR)
(2)ILLUMINATED EXIT SIGN WISATTERY PACK
(2)OVERHEAD EMERGENCY LIGHT WWBATTERY PACK
(4)REMOTE HEAD
RECEPTACLES: (24),120 VOLT IVORY DUPLEX GROUNDING TYPE
MISCELLANEOUS: (i e)J-BOX WITH 112"CONDUIT STUD BELOW FLooR(ALARM
PHONE AND PA SYSTEM BY OTHERS)
PLUMBING: WA
BOTTLED WATER AND MOP SINK AT SITE BY OTHER$
A
HEATING: (2)15KW 140 VOLT ELECTRIC RESISTANT HEAT STRIP
COOLING: (2)16,000 BTU 24oV SINGLE PHASE WALL MOUNT AIR
CONDITIONER"BARD OR EQUAL"
DUCT: 17"X7"FIBERGLASS IN ROOF
DIFFUSERS: (14)8"X8"WITH ADJUSTABLE DAMPER
RETURN AIR: AT UNIT THROUGH RETURN AIR GRILLES IN GYPSUM LINED
FALSE WALL PLENUM(FULL WIDTH PLENUM WALLS)
DS
MISCELLANEOUS: HYAC UNITS TO BE L OCATED ATOPPOSITE EN
WITH TSTAT IN EACH CLASSROOM ON INTERIOR
WALL
LABS S: I WUN04 C!I BIRD PA E TWON&DATA PLA
S:a20050
+��a����i� W 6 T5TF1 AVENUE NORTH,F�AaIE�,MN 55340.9459
Y (612)420-201 0 886420.2003 FAX(612)420-2034
SATELLITE SMELTERS.INC' o '!g
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4�atellYle' 20050 75TH AVENUE NORTH,HAMEL,MN 553409359
(612)420.2001 • 888420-2003 • FAX(612)4M2034,
SATELLITE SHELTERS 1NC'
SATELLITE SHELTERS, INC
OPTION #2
(New building with a complete one year warranty to be manufactured by
12-21-99 and installed before 01-15-99. Per the attached factory
specification which is the same floor plan as Option#1 but the building is
4' longer. This building would closer match the bid specifications)
Upgrades from Option#1: Gas heat, 24x68'building in lieu of 24x64'
with 800+square feet classrooms, Choice of exterior siding and color
and choice of galvanized metal roof or EPDM rubber.
�atellite� 20050 75TH AVENUE NORTH,HAM>ti,MN 553x8-9459
(612)420.2001 • 803420-2003 • FAX(612)420-2034
SATELLITE SHELTERS. INC-
DEALER: SATELLITE SHELTERS DATE: 11/23/99 S.N.#
CODE 1 STATE: IBC/MN REQUESTED BY:RANDY QUOTE#SA26599
BOX SIZE. 23'-6"x 68'-0" PO# MODEL: 24X72 CLASSROOM
FRAME:
TYPE: OUTRIGGER/CROSSMEMBERS Q 48"O.G. MAX.
IMIAINBEAM. 12" JR. I-BEAM FRAME ASTM A 36 STEEL
HITCH: DETACHABLE HITCH WITH 2-5/16"COUPLER 15000#JACK
AXLE(S): TRIPLE 6000#ELECTRIC BRAKE
TIRES: 10 PLY TIRES(NEW)
TIE DOWN STRAPS: (6)TIE DOWN STRAPS
FLOOR:
BOTTOM BOARD: WOVEN REINFORCED PLASTIC TYPE
FLOOR JOISTS: 2x6#2 SPF @ 16"O.C.TRANSVERSE
INSULATION: R-19 UNFACED FIBERGLASS
DECKING: 5/8"TONGUE&GROOVE PLYWOOD 20"SPAN INDEX
COVERING: 20 OUNCE OLEFIN CARPETING(GLUED)(PEDIMENT)
MISCELLANEOUS: HOLD BACK DECKING 10"EA.SIDE OF MATELINE
EJCT WALLS:
WALL HEIGHT: 8'-0"
WALL PLATES: DOUBLE 2 x 4 TOP 1 BOTTOM PLATE#2 SPF.
STUDS: 2 x 4 STUD GRADE SPF Q 16"O.C.
INSULATION: R-11 KRAFT BACKED FIBERGLASS
SHEATHING: 318"OSB STRUCTURAL SHEATHING
COVERING: 112"VINYL COVERED GYPSUM(CLASS t F.S.)
SIDING: 019 DELUXE MESA SMOOTH VERTICAL ALUMINUM
SIDING COLOR: TO BE SELECTED
TRIM: 019 RCE ALUMINUM Q TOP AND BOTTOM
TRIM COLOR: TO BE SELECTED
SKIRTING: OPTIONAL
MISCELLANEOUS: BOCA FRAMING
INT. WALLS: APPROX Z4 UN.FT.
WALL HEIGHT: 8'-0"
WALL PLATES: SINGLE 2 x 4 TOP I BOTTOM PLATE 92 SPF.
STUDS: 2 x 4 STUD GRADE SPF @ 16"O.C.
COVERING: 112"VINYL COVERED GYPSUM(CLASS 1 F.S.)
INSULATION. R-11 UNFACED FIBERGLASS
ROOF/C&UNG.,
CEILING MATERIAL: 112"PRE-FINISHED GYPSUM(NO ROSETTES)
TRUSSES: 40#LL MONOMOX TRUSSES C 16"c.c.1b"H-24"P
MATE BEAM: 1-112"-24"LVL BEAM PER MODULE(31'-11"MAX SPAN)
INSULATION: R-30 KRAFT BACKED FIBERGLASS
SHEATHING: 318"OSB
ROOF COVERING: 30 GAUGE GALVANIZED STEEL
Satellrte� z�75Th AVENUE NORTH,HAMEI.,INN 55340.9459
(612)4204W • M*420-2003 • FAX(612)420.2034
SATELLITE SMELTERS.4NC_ "-
GUTTERS: MINI GUTTER
ROOF VENTS: (2)POWERED ROOF VENTILATOR
GABLE VENTS: (4)8X8 GABLE END VENTS
EXTERIOR DOORS: (4)36"X80"INSULATED STEEL DOOR WITH
WOOD JAMS,10"X10"SAFETY GLASS WINDOW,
CLOSURE,PANIC HARDWARE,KEYED NL OUTSIDE TRIM,
WEATHER STRIPPING S THRESHOLD(BUILDERS)
INTERIOR DOORS: NIA
WINDOWS: (8)24"X53"DOUBLE INSULATED GLASS WITH ALUMINUM
EXTRUDED VERTICAL SLIDER WINDOW&INSECT SCREEN
(MILL)(997 WINDOW TRIM)(CREATION)
(8)MINI BLINDS(WHITE)
INTERIOR TR1A f. STANDARD PREFINISHED MOLDINGS W/4"VINYLCOVE
BASE THROUGHOUT(GRAY)
ELECTRICAL:
PANEL BOX: (2)125 AMP SUB PANEL
MAIN BREAKER: (2)125 AMP MAIN BREAKER
WIRE TYPE: MIN.814 AWG COPPER ROMEX WIRE
SWITCHES: (6)115 VOLT TOGGLE TYPE
LIGHTING: (38)2-TUBE 48"FLUORESCENT SURFACEIDIFFUSED LIGHT
(4)60 WATT EXTERIOR PORCH LIGHT(SIMKAR)
(2)ILLUMINATED EXIT SIGN WISATTERY PACK
(2)OVERHEAD EMERGENCY LIGHT W/BATTERY PACK
RECEPTACLES: (24)120 VOLT IVORY DUPLEX GROUNDING TYPE
MISCELLANEOUS: (12)J-BOX WITH 1/2"CONDUIT STUB BELOW FLOOR(ALARM
PHONE AND PA SYSTEM BY OTHERS)
PLU4/BING: N/A
BOTTLED WATER AND MOP SINK AT SITE BY OTHERS
HVAQ
HEATING: (2)$4,000 BTU NATURAL GAS HEAT
COOLING: (2)36,000 BTU 240V SINGLE PHASE WALL MOUNT AIR
CONDITIONER"BARD"
DUCT: 1T"XT"FIBERGLASS IN ROOF
DIFFUSERS: (14)8"X8"WITH ADJUSTABLE DAMPER
RETURN AIR: AT UNIT THROUGH RETURN AIR GRILLES IN GYPSUM LINED
FALSE WALL PLENUM(FULL WIDTH PLENUM WALLS)
MISCELLANEOUS: HVAC UNITS TO BE LOCATED AT OPPOSITE ENDS
WITH T-STAT IN EACH CLASSROOM ON INTERIOR WALL
LABELS. ISCJMN.THIRD PARTY INSPECTION A DATA PLATE
NOTE. CHALK AND TACKBOARDS BY OTHERS
The bidder agrees that if be is the apparent low bidder,he will submit a complete list of his proposed
subcontractors and suppliers within 48 hours of the bid opening to the Architect Eagineer and Owner for
their . It is the bidders understand' that no Contracts will be awarded until this list is full
approval m$ Y
approved.
This Proposal is submitted after careful study of the plans and specifications and&-orn a personal knowledge
of the conditions both sur&ce and subsoil,at the building site, which knowledge was obtained from the
undersigned's own sources of information and not from an official or employee of Independent School
District 286,Brooklyn Center,Minnesota.
The undersigned does declare that this proposal is made without improW connection with any other person
or persons making a Proposal on this same Contract,and is in all respects fair and without collusion or fraud,
and the undersigned does further declare that no person or persons acting in any official capacity for
ludependent School District 286,Brooklyn Center,Mme,is directly of indirectly utterated therein or in
the supplies of works to which it relates or in any portion of the profits thereof.
It is understood and agreed that this Proposal cannot be withdrawn within thirty(30)days without the
consent of the Independent School District 286 and that the said School District has the right to accept or
reject any or all proposals.
ADDENDUM RECEIPT
The receipt of the following Addenda to the Specification is acknowledged:
Addendum No. Date
Schiavi Leasing Cgr gmijan
BY: Jim Ouaklev_Regional ManraQer
By: a%--
12700 Nimgg Avenue Suite 206
T3µresviila Minnesota 553374525
(612)8949580 FAX(612)894-9491
**NOTES:
1. Work schedule and substantial completion dates listed above are based on an award no later than
December 3, 1999. Awed after that date would require adjustment in the subscaMial completion date.
2. But does not include w=vatioo of site to lower the floor elevation of the UMPorary class m budding-
The finished floor would be approximately 34"above grade.
END OF DOCUMENT
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Mark Line Industries, Inc. Page: I
QUOTATION
DEALER: SCHIAVI LEASING QUOTE : A1310CR
DEALER REP:JIM QUALLEY QUOTE DATE : 11124/99
BOX: 24x66x8 FACTORY REP: BRAD ARNSDORF
PROJECT: CLRM-MN
QUAN UM DESCRIPTION
COMPLEX-MODEL NO.
1 EA F2470
FRAME
132 LF CROSSMEMBER/OUTRIGGER: IT WIDE w/CM([fit 48"O.C. D
2 EA HITCH TYPE: DETACHABLE
2 EA AXLE:QUANTITY AS REQUIRED
20 EA TIRES:8:00 x 14.5, 10 PLY
1 EA AXLES TO BE UNDERSLUNG
FLOOR
1,584 SF BOTTOM BOARD: STANDARD ROLL TYPE
1,584 SF INSULATION:R-19 FIBERGLASS,KRAFT FACED
1,584 SF FLOOR JOISTS:2x6, 16-OC
1,584 SF DECKING:SINGLE LAYER,518",PLYWOOD
1,584 SF COVERING. IT WIDE,26 OZ LEVEL LOOP CARPET
1 EA NOTE:FLOOR COVER NG REQUIRES ONSITE SEAMING BY OTEiERS
1 EA NOTE:FLOOR DECKING"FOLD BACK"AT MATE LINE-SITE FINISH
EXTERIOR WALLS
ISO LF FRAMING:2x6x3r, 16"O.C.,BOCA/UBC
180 LF WALL COVERING: U2"NATURAL VINYL GYPSUM wBATTENS
180 LF WALL SHEATHING:NOM.3B"CDX PWD OR 7/16"OSB
180 LF INSULATION:R-19 FIBERGLASS,KRAFT FACED
180 LF SPECIAL SIDING:VR4YL HORIZ. LAP w/VINYL TRIM, IV**
1 EA**LAP SIDING ON END WALLS REQUIRES SITE INSTALLATION
INTERIOR WALLS
71 EA FRAMING'.2x4x8'0", 16"O.C.,BOCA/UBC
122 EA WALL COVERING: 1/2"NATURAL VINYL GYPSUM w/BATI'ENS
71 EA INSULATION:R-1 I FIBERGLASS,UNFACED
302 EA VINYL COVE BASE:4 INCH
ROOF STRUCTURE
132 LF TRUSS. 17 WIDE,TAPERED,404 LL
1,584 SF CEILING: 112"PREFI 4151"GYPSUM.
1,584 SF SHEATHING: ln"MIND4UM,PLYWOOD OR OSB
1,584 SF ROOFING:239 ASPHALT SHINGLES
2 EA MISC.:POWER ROOF VENTILATOR w/HUMIDISTAT
4 EA MISC.:SPECIAL ROOF VENT REQUIRED TO MEET MINNESOTA CODE
1,584 EA INSULATION:R-38 FIBERGLASS,UNFACED
1,584 EA VAPOR BARRIER 4 MIL,PLASTIC
132 EA MATE BEAM:327 MAXEAUM SPAN
I EA OVERHAZ`NO:3"w/YRIM
EXTERIOR DOORS
3 EA 310x0 STEEL w/STEEL JAMB
3 EA LITE: I0"x10"WIRE OR SAFETY GLASS FOR STEEL DOOR
3 EA CLOSER:OVERHEAD,HYDRAULIC
3 EA PANIC:COLLAPSING BAR w/LEVER FOR STEEL DOORS
INTERIOR DOORS
4 EA 3/0x6(8,PREFINISHED,HOLLOW CORE w/STAINED PINE JAMB
2 EA PASSAGE SET,COMMERCL4L,LEVER TYPE
QUOTATION Page: 2
QUOTE : A 1310CR
QUAN UM DESCRIPTION
• 2 EA KEYED LOCKSET,COMMERCIAL,LEVER TYPE
4 EA MISC.: DOOR BUMPER
WINDOWS
6 EA MISC.: MINI BLINDS
WINDOWS-SPECIAL
6 EA 410x4/0 BETTER BUILT SERIES 96AO O/E,H/S w/DIG&SCREEN
6 EA SHUTTERS,VINYL
ELECTRICAL
I EA SERVICE: 120/240 VOLT,SINGLE PHASE,3 WIRE,60 HZ.w/GROUND
2 EA LOAD CENTER.200 AMP w/MAI N,SINGLE PHASE
I EA RACEWAY:MIN.#14 NON-METALLIC SHEATH CU(ROMEX)CONCEALED
37 EA LIGHT:DIFFUSED,SURFACE MTD.,4',2 TUBE,FLUORESCENT
3 EA LIGHT: EXTERIOR,STANDARD
2 EA LIGHT:EMERGENCY,DUAL HEAD wBATTERY BACKUP
5 EA LIGHT:EXIT,SINGLE FACE WHATTERY BACKUP
I EA NOTE:ALL BATTERY PACK EQPT.REQUIRE FIELD HOOK-UP
7 EA SWITCH: 15 AMP, 120 V.,SMEN T TOGGLE TYPE,STANDARD
17 EA RECEPT: 15 AMP, 120 V.,DUPLEX,GROUNDING TYPE
2 EA MISC.:SOL.GANG ACCESS BOX w/1/2"EMT CONDUIT DROP THRU RA
1 EA NOTE:SWITCH AND RECEPT COVERS TO BE IVORY.
PLUMBING
I EA NO PLUMBING
HVAC
2 EA HEAT/COOL:WALL HUNG,4 TON COOLING w/20KW HEAT
90 LF DUCTWORK:8"x16",FIBERGLASS,CEILING SUPPLY
28 LF RETURN Alk FALSE WALL RETURN AIR PLENUM
2 EA MISC.:FRESH AIR KIT FOR WALL HUNG A/C
66 LF MISC.:WIRE FOR OPPOSITE END HVAC
SPECIAL EQUIPMENT
3 EA ROUGH IN: FIRE ALARM PULL STATION.
5 EA ROUGH IN:FIRE ALARM SIGNAL.
5 EA ROUGH IN: SMOKE DETECTOR
CODE INFORMATION
I EA UBC CONSTRUCTION:THIRD PARTY REVIEWED dt INSPECTED
2 EA IBC SEAL,MINNESOTA
1 EA MINNESOTA ARCHITECTURAL CERTIFICATION
1 EA NATIONAL ELECTRICAL CODE COMPLLANCE
1 EA WISCONSIN APPROVAL
NOTES&EXCEPTIONS .
1 EA THIS QUOTE IS VALID FOR 30 DAYS FROM DATE NOTED.
1 EA F.O.B.BRISTOL,IN
I EA MARK LINE TAKES EXCEPTION TO BRAND NAMES UNLESS NOTED-
1 EA 0/E MEANS"OR EQUAL".
I EA MATERIALS ARE MARK LINE STANDARD UNLESS STATED OTHERWISE.
1 EA ANYTHING NOT SPECIFICALLY MENTIONED IS NOT QUOTED.
I EA CHANGES IN THE SPECIFICATIONS OR FLOOR PLAN VOID THIS QUOTE,
1 EA MARK LINE INDUSTRIES ASSUMES NO LIQUIDATED DAMAGES.
t EA MARK LINE NOT RESPONSIBLE FOR LOCAL CODE COMPLIANCE.
I EA COLOR SELECTIONS ARE CRITICAL TO TIMELY COMPLETION.
1 EA ALL DOOR ADJUSTMENTS AT SITE BY OT HWI S.
I EA WIRING&CONNECTION TO MAIN DISTRIBUTION PANEL BY OTHERS.
1 EA 208 V. POWER SUPPLY DERATE ELEC.RESISTANT HEAT BTU OUTPUT-
1 EA MAIN DISTRIBUTION PANEL BY OTHERS.
1 EA ALL LUMBER AND PLYWOOD SIZES ARE NOMINAL.
QUOTATION Page: 3
QUOTE .A131OCR
QUAN UM DESCRIPTION
1 EA MODIFICATIONS MADE TO C/A DRAWG WILL AFFECT COMPLETION DATES
I EA BUILDING MAY SHIP AT 13'-6"OR HIGHER-
1 EA INTERIOR WALL COVERING HELD BACK AT MATE LINES-SITE FINISH.
I EA EXTERIOR LIGHTING PROVIDED AND INSTALLED BY OTHERS AT SITE.
1 EA TOILET FACILITIES ARE TO BE PROVIDED BY OTHERS ON SITE REO'
•
MEMORANDUM
TO: Michael J. McCauley, City Manager
FROM: Ronald A. Warren Planning and Zoning S eci a
SUBJECT: Brooklyn Center School District- Temporary Classrooms
DATE: December 8, 1999
On the December 13, 1999, City Council agenda is an item relating to a proposed temporary
classroom at the Earle Brown Elementary School in the Brooklyn Center School District. The
City staff within the past month has been approached by School District staff members inquiring
about the ability to add a temporary, or portable classroom at Earle Brown Elementary School.
They indicated that enrollment at the school has grown to such a point that the district is in
desperate need of additional space to accommodate the change. They pointed out that they were
caught somewhat off guard due to open enrollment and the influx of new, and larger families
within the district.
The City staff response,for the most part,was negative based on past policy and practice. It was
pointed out that any expansion,whether permanent or temporary,would normally require site
and building plan approval and a special use permit before construction could begin. It was also
pointed out that the City has not approved a metal building or building addition in Brooklyn
Center for more than 30 years and the typical portable, or temporary classroom would probably
not meet the normal development and building standards of the City. Furthermore,the City's
experience with a temporary building was not favorable and that many of the portable or
temporary classrooms erected in other communities have been up for many,many years and are
not, in reality,temporary. Use of these structures beyond what they were intended for often
seemed to take over. We suggested the District approach meeting their needs through a
permanent addition.
The School District staff continued their review and discussion of their needs in light of our
comments. Because of their immediate needs and funding that was available,they wished to
pursue approval of a temporary building. They indicated a desire to begin construction of such
an addition by the first of the year.
A site and building plan and special use permit process could not have begun until the middle of
January, until about the first art of
nuary and m all likelihood, would not be before the City Council un p
. February. Also, meeting the development standards of the site and building plan process and the
December 8, 1999
• Page 2
special use permit standards, would be difficult due to the nature and design of the building
proposed. Nevertheless,the School District's needs needed to be addressed. It was determined
that the best way to proceed would be to set the matter on the Planning Commission agenda as a
discussion item and see if the Commission might be willing to recommend viewing this matter as
a special exception to the site and building plan and special use permit process provided the
School District and City Council could enter into an agreement addressing concerns for the
temporary nature of the building proposal.
The Planning Commission considered this item at their December 2, 1999, meeting (see pages 1
through 7 of these minutes for their review). The Commission, following review and discussion
of this matter, did recommend making a special exception to the site and building plan and
special use permit process provided the School District and City Council enter into an agreement
relating to the building. They also recommended that the agreement acknowledge and contain
five factors that can be found on page 6 of their December 2, 1999, minutes.
It is recommended that the City Council, following review of this matter and the Planning
Commission recommendation, direct the City Attorney to prepare an agreement authorizing the
use of a temporary classroom at the Earle Brown Elementary School.
•
MINUTES OF THE PROCEEDINGS OF THE PLANNING COMMISSION
• OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF
HENNEPIN AND THE STATE OF MINNESOTA
REGULAR SESSION
DECEMBER 2, 1999
CALL TO ORDER
The Planning Commission meeting was called to order by Chair Willson at 7:30 p.m.
ROLL CALL
Chair Tim Willson,Commissioners Graydon Boeck, Stephen Erdmann,Rex Newman, Sean Rahn,
Dianne Reem, and John Whitehead were present. Also present were Secretary to the Planning
Commission/Planning and Zoning Specialist Ronald Warren, and Planning Commission Recording
Secretary Carla Wirth.
APPROVAL OF MINUTES -NOVEMBER 10 1999
There was a motion by Commissioner Newman, seconded by Commissioner Whitehead,to approve
the minutes of the November 10, 1999 meeting as submitted. The motion passed with
Commissioner Rahn abstaining due to his absence at that meeting.
CHAIR'S EXPLANATION
Chair Willson explained the Planning Commission's role as an advisory body. One of the
Commission's functions is to hold public hearings. In the matters concerned in these hearings,the
Commission makes recommendations to the City Council. The City Council makes all final
decisions in these matters.
DISCUSSION
A. BROOKLYN CENTER SCHOOL DISTRICT - TEMPORARY CLASSROOMS
Mr. Warren presented the school district's request by advising of discussions held between City and
school district staff. He explained they are experiencing a situation where enrollments at the Earle
Brown Elementary School have increased to the point that they have space needs. Thus, the request
for a 30' x 60' temporary metal portable classroom addition.
Mr. Warren advised that the issue of temporary classrooms was raised 15 to 16 years ago with the
Anoka School District, though, perhaps, not as desperate a situation. He explained that the City's
reluctant position with respect to temporary buildings is due to the possible need to waive Building
Code requirements and based on past experience that the temporary building may become a long-
term use. Mr. Warren stated that due to the past negative experience with a commercial use
temporary building, staff is extremely cautious. He explained that the school is over full, has a
desperate need for a building addition,and would like to construct a temporary building after the first
of the year to accommodate their current enrollment. They have indicated this would not be a
. permanent solution to the capacity problem but they are, as yet, unable to.indicate how long the
12-02-99 1
facility would be in use. Mr. Warren explained that the capacity increased due to turnover of home
townership in the southern portion of the City and also open enrollment students.
Mr. Warren used an overhead diagram to identify the subject property and surrounding roadways.
He then presented the proposed site plan,noting the location of the existing school building,parking
lot, bus loading area, playground, and proposed location for the portable metal building. The
portable building would be placed on some type of foundation and have a corridor (about 20 feet
long) connecting it to the school.
Steve Anderson, Director of Facilities for the Brooklyn Center School District, stated that the
connecting corridor is 20 feet long which meets the State separation requirement between structures.
He advised that the site plan being reviewed was prepared by their architect. Mr. Anderson noted
the location of a grade difference that will need to be addressed in the proposed site. Also, it is
located in the middle of the playground area which would allow access by children using the
playground. Mr. Anderson pointed out another location where the portable classroom could be
placed which is farther off the playground and out of the high-traffic area. He advised that this
optional location also meets the 20 foot separation setback.
Mr. Anderson presented a scaled drawing depicting the hitch end and rear end elevations. He
reviewed the materials list and typical floor plan being considered. He advised of the various
exterior treatments that could be considered including aluminum and wood siding.
In response to Chair Willson, Mr. Anderson explained the need to meet handicapped accessibility
requirements and provide a direct access connection between the portable classroom and school.
Mr. Warren stated the City's position with respect to this type of facility has not been favorable but
they do realize the School District's concern and need. He asked the Planning Commission to
consider moving this proposal forward by making a recommendation to the City Council that they
and the School District reach an agreement on how this portable building could be added to the
school on a temporary basis. He noted this would provide the School District with the ability to then
address options for a more permanent solution. Mr. Warren cautioned that in other areas of the
Metropolitan area,"temporary" structures have been in place for more than 20 years. He stated this
is the City's main concern and there needs to be a clear understanding this is a temporary use and
an end date would need to be established at which time a permanent structure expansion would take
place. Mr. Warren stated that in well over 25 years,the City has never authorized a metal temporary
building. He agreed that this is a unique situation and the City wants to be cooperative. He stated
that he does not anticipate there would be additional requests of this type but the City would not want
a precedent established that allowed major retailers, for instance,to request temporary buildings for
storage, etc.
Chair Willson asked if the Planning Commission is being asked to consider an agreement between
the City and School District with the conditions and terms clearly identified. Mr. Warren stated he
is asking the Planning Commission consider a special exception to recommend the school district
not be required to follow the formal process for a site and building plan, and special use permit,
is possibly with conditions to assure the protection of both parties.
12-02-99 2
. Commissioner Newman asked if the Earle Brown Elementary School site is such that it could
accommodate a permanent building addition and setback requirements, should funding be allocated.
Mr. Warren stated his understanding that there are State standards as well that relate to open space
and setbacks. Currently, this site does not meet that standard. Mr. Warren stated there has been
preliminary discussion about the possibility of,perhaps, vacating Humboldt Avenue between 59th
and 60th Avenues to create more of a campus setting. He stated that while this has not been
researched in depth, staff has indicated a willingness to look at it further if it allows the school
district to construct a permanent building addition that would meet their needs.
Commissioner Boeck asked if the School District, in the past, sent students to schools in adjacent
school districts. Mr. Anderson stated the only time that was done was in 1967 and 1968 after a
structure fire at the elementary school.
Commissioner Boeck asked if they have investigated every alternative to this situation. Mr.
Anderson stated that he believes they have but have not looked, in depth, at sending students to an
adjacent school district.
Cheryl Jechorek, School Board Chairperson,stated there is only one elementary school and one high
school within the District. She explained they are unable to bus students to a different school within
their district because there are no other schools. She stated they do look at enrollment data closely
but due to immigration in the southeast corner of the City their students that use English as a second
language have increased to 180 immigrant students in the last four years, so more space is needed.
She stated they would like to use the portable classroom flexibly so it can be used all day.
In response to Commissioner Boeck, Mr. Anderson stated the portable classroom can accommodate
two classrooms, or 60 students.
Ms. Jechorek stated they have closed open enrollment except if a sibling is already attending. She
advised that there are currently 90 open enrolled students and they have decided to not make them
leave if they are already students.
Commissioner Whitehead asked if the portable classroom would be used as a multi-purpose
structure. Mr. Anderson stated it could accommodate special needs or other types of class use. He
explained that in the current structure, some classrooms are not of adequate square footage.
Commissioner Whitehead asked if Brooklyn Center utilizes the Osseo schools as well. Ms.Jechorek
explained that there are four school districts within Brooklyn Center and they currently do not utilize
other School District facilities.
Commissioner Whitehead asked if projections may necessitate another portable classroom.
Ms.Jill Schwint,Brooklyn Center School District,stated they did not anticipate a need for additional
portable classrooms. She explained that the kindergarten classrooms are used all day long and if they
didn't have that, they would not need six to seven kindergarten rooms. She stated the school
received State funding to reduce classroom size but,currently,the test scores are not as high as they
12-02-99 3
desire so they added classroom teachers rather than classrooms. Ms. Schwint reported on the multi-
use of classrooms while teaching is going on. She advised they are already using the next door
church and hope to purchase the liquor store building on 69th and Humboldt Avenues and convert
it for use with early childhood education.
Commissioner Rahn asked if the proposed structure would address the excess number of students
that need to be accommodated. Mr. Anderson stated that even with the temporary building, more
space will be needed and they will seek to meet these needs on a permanent basis.
Commissioner Rahn asked why they are not requesting additional portable buildings. Ms. Schwint
explained that the proposed portable classroom has funding this year but next year the funding will
be used to purchase the building mentioned earlier.
Commissioner Rahn expressed concern that there will be future requests for additional portable
classrooms,especially since it is already known that this portable classroom may not meet the current
need.
Commissioner Newman asked about the space needs at the high school. Ms. Jechorek stated that
space is tight and could not accommodate additional grades.
Commissioner Newman asked if they have researched segregating the kindergarten classes to another
rented space. Ms.Jechorek stated they are already using the neighboring church. Ms. Schwint stated
• they have looked into that option and contacted other churches and rental properties.
Mr.Anderson explained that they had hoped to have the building operational January 1 st but realize
that is not realistic.
Commissioner Erdmann asked if the State had developed concrete criteria to regulate this type of
structure. Mr. Anderson stated they have and the School District understands this is a situation that
is unique to Brooklyn Center.
Commissioner Reem asked about the funding situation. Ms. Schwint explained that funding for all-
day kindergarten is permanent and they believe in the need to have the kindergarten students
involved in an all-day program. Ms. Jechorek added that they have found that the all-day
kindergarten program has resulted in achievement. Ms. Schwint stated they have about 22
kindergarten students per classroom.
Commissioner Boeck asked if the State sets building standards and controls. Mr. Anderson
explained that the State has guidelines but they also need to work with local authorities.
Mr. Warren explained the State Building Code Division must approve all plans for government
buildings but often transfers that review and inspection authority to the local Building Official. He
advised of the Brooklyn Center Building Official's concerns relative to the foundation and the
temporary nature of the structure. Mr. Warren stated that temporary buildings do not always meet
12-02-99 4
I
the requirements for a State or municipal building but, due to the unique circumstances, some issues
can be accommodated as long as they do not involve safety issues.
Commissioner Whitehead asked if the portable classroom will have skirting that can be locked
securely to prohibit access. Mr. Anderson stated the skirting will be secured with an access panel
but those types of details are not fully worked out. He stated the safety of children is also a major
concern for them. Mr. Anderson commented on the importance of providing clear visibility into
areas to assure security.
Chair Willson asked if the acquisition of the liquor store would provide enough capacity relief to
remove the portable structure. Ms. Schwint explained it would not since that building is intended
to be used to expand the early childhood program since that need is not currently being met.
Ms. Jechorek reported on the School Board's activity to discuss and research the option of a bond
issue to provide funding for a permanent solution. Chair Willson noted that passing a bond issue
may involve a two to three year process. He stated if this request for a temporary classroom is
approved, he would suggest that the use expire when the bond issue could be held at a general
election.
Mr. Warren stated it is probably realistic to assume there is a need for a temporary structure for three
to five years. He noted that you cannot predict whether a bond issue would be successful but from
the City's perspective of agreeing to a temporary structure,use of three to five years is reasonable.
Ms.Jechorek stated the School District fully understands the City's concerns and has every intention
of researching permanent options. She noted that the placement of a portable classroom may also
help convince voters on the need for a bond issue.
Mr. Anderson stated they are involved with an architect to do a use needs analysis which involves
reviewing curriculum to see if the building is being used in the most efficient manner. He
commented on the difficulty of predicting enrollment needs long-term, but stated that they are
attempting to do just that. Mr. Anderson noted this site is landlocked and advised they currently do
not have the State required amount of green space.
Commissioner Reem asked if the bond issue would incorporate the vacation of that portion of
Humboldt Avenue. Ms. Jechorek stated this is a possibility and can be addressed. Mr. Anderson
stated they have also researched the option of a second story, fire code requirements, etc. However,
typically, elementary schools are not two-story structures.
Commissioner Rahn stated if this is approved, he would support the inclusion of a requirement for
removal of the structure if a bond passes or within a certain number of years, such as seven years,
with the option of requesting an extension of time. He stated another criteria could be to require
removal if enrollment drops. Commissioner Rahn stated his support to assure this is a temporary
use and to assure it does not become a long-term use.
Ms. Jechorek stated they understand and would concur with that type of restriction.
12-02-99 5
RECOMMENDATION
• There was a motion b Commissioner Rahn sec Commissioner Boeck to recommend to
y seconded by C ,
the City Council to consider a special exception from the site and building plan and special use
permit requirements for the Brooklyn Center School District and to enter into an agreement to allow
construction of a 30' by 60' temporary classroom at the Earle Brown Elementary School, 5900
Humboldt Avenue North. The special exception is based on the unique relationship between the
School District and the City as local units of government and the urgent need of the School District
to provide temporary space for an expended enrollment at that facility without meeting all of the
development requirements of the City. Said agreement should acknowledge these factors and clearly
provide for and state the following:
1. The temporary nature of the facility which can be allowed to be located on the property
as shown on the site plan for up to seven years from the date of the approval of the
agreement.
2. The School District shall make every effort to fund and construct a permanent addition
to this facility that will meet projected needs and the development requirements of the
City.
3. The temporary classroom shall be removed from the site prior to seven years if
enrollments drop below current levels and/or construction of permanent facilities
• commence.
4. Construction of the temporary classroom shall be subject to the review and approval of
the Building Official and shall include secure skirting around the perimeter of the
structure.
5. Any extensions or modifications to the agreement shall be subject to the review and
recommendation of the Planning Commission.
A discussion ensued relative to the motion.
Commissioner Newman stated his child is a student at Earle Brown Elementary School via open
enrollment. He stated his concern that this use may become a long-tern use through requests for
extensions of time. He asked if a larger-sized portable structure should be considered. Mr.
Anderson stated they do not have funding for a larger sized structure or additional portable
structures.
Ms. Schwint noted this site does not have enough green space area to add more portable structures.
In response to Commissioner Reem, Mr. Anderson stated in preliminary discussions, they have
considered a three to five year use for the portable classroom. He stated that he would like to
complete their study of how the building is being utilized, enrollment projections, etc. prior to
making a determination on the timing and need for a permanent structure addition. He stated they
12-02-99 6
have also discussed conducting a demographic study. He added that the recommended time frame
should be enough.
Mr. Warren noted that for comparative purposes the Osseo School District is much larger and able
to bus students between schools to accommodate enrollment and capacity. However, the Earle
Brown Elementary School site is landlocked. He noted that the number of houses will probably not
increase in Brooklyn Center but the number within the household may vary.
Ms. Jechorek concurred and noted that in some cases, a retired couple may sell their home and a
young family with children from several families may move in.
Mr. Anderson stated they would also prefer a permanent structure but don't want to make a"snap"
judgement and the time frame does not allow a permanent structure at this time.
Following the discussion a vote was taken on the motion. The motion passed unanimously.
Chair Willson asked that staff provide a report back to the Planning Commission on the outcome of
the Council's decision.
Chair Willson called a recess at 8:55 p.m. The meeting was reconvened at 9:00 p.m.
B. COMMERCIAL ZONING REORGANIZATION
Mr. Warren reviewed past discussion regarding the reorganization of commercial zoning districts
within the City. He introduced Michael Cronin of Michael Cronin&Associates and reviewed his
past work in the City of Brooklyn Center and as the City Planner in Minneapolis.
Mr. Cronin presented particulars that need to be addressed when determining zoning classifications
ranging from single-family homes to multi-family high-rise housing and from small commercial
enterprises to large regional shopping complexes. He then narrated a slide presentation and
explained the differences between building form and format,centers,corridors, and exotic districts.
He stated that once it is decided what is desired, it can be decided the best way to design it. He
suggested that the solution for Brooklyn Center will not be found in neighborhood centers but,
rather, in the corridor sections. Mr. Cronin suggested the Planning Commission analyze what is
happening in Brooklyn Center via interview to provide illumination and innovation. He stated
another issue is to assure the liveability of the City's neighborhoods. Rather than borrowing ideas
from other communities, he urged the Planning Commission to study what is happening along
Brooklyn Boulevard.
In response to Commissioner Newman,Mr. Cronin commented on the importance of continuity and
providing order.
Commissioner Boeck stated support to enhance,rather than change,existing uses. Mr. Cronin stated
that zoning can also be a negative"tool" since it can stop things from happening.
12-02-99 7
Mr. Warren stated this presentation is important in how the City is looking at changes in the
commercial zoning areas. He stated the City's zoning ordinance has been used to stop certain things
from happening but now,perhaps, the City does not want to stop it from happening but, rather, to
address how it can be part of the neighborhood through screening, buffering, etc. Also, the
difference between a neighborhood commercial building has been discussed based on a certain
square footage. However,it doesn't always work that way with redevelopment of certain areas. Mr.
Warren suggested looking at how the use fits with the existing neighborhood rather than identifying
a maximum square footage.
Mr. Cronin presented philosophies of zoning based on using the zoning ordinance to"protect from"
versus "build to" and/or to assume the best intentions versus regulating to assure compliance.
Mr. Warren urged the Commissioners to consider Mr. Cronin's comments and suggestions and be
prepared to discuss these issues in more detail at an upcoming meeting.
C. YEAR 2000 MEETING SCHEDULE
Mr. Warren advised that the next meeting dates will be January 13 and 27, 2000. He stated he will
provide members with the rest of the Year 2000 calendar shortly.
D. EXPIRATION OF TERMS/REAPPOINTMENT
Mr. Warren stated that he informed the City Clerk of the Commissioner's interest in reappointment
and would advise of the Council's appointments once made.
• OTHER BUSINESS
There was no other business.
ADJOURNMENT
There was a motion by Commissioner Boeck, seconded by Commissioner Whitehead,to adjourn the
Planning Commission meeting. The motion passed unanimously. The meeting adjourned at 9:56
p.m.
Chair
Recorded and transcribed by:
Carla Wirth
TimeSaver Off Site Secretarial, Inc.
12-02-99 8
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CAPITAL
• IMPROVEMENT
PROGRAM
2000 • 2004
• yjs n �
1 •
' The Capital Improvement
Program(CIP)is a r ;_� lop
planning document.It is
intended to serve as a
summary of the physical �� 1
' improvements proposed
to carry out the City's •
' strategic and •
comprehensive plans.
' Park Street Government Public Utility
Improvements Improvements Buildings Improvements
' City of
December, 1999 BROOKLYN
CENTER
1 2000-2004 CAPITAL IMPROVEMENTS PROGRAM
TABLE OF CONTENTS Pace
' Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Public Utilities
Water Utility 11
' Sanitary Sewer Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Storm Drainage Utility 16
Streets, Sidewalks, and Trails
' Streets s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Sidewalks and Trails 21
Parks, Public Facilities, and Capital Equipment
Parks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Centerbrook Golf Course urse 25
Government Buildings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
' Miscellaneous Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
TABLES
Table 1: Summary By Functional Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Table 2: Summary By Fund 7
Table 3: Summary By Function and Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Table 4: 2000 Projects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
' Table 5: Water Utility Projected 5 Year Balance . . . . . . . . . . . . . . . . 12
Table 6: Water Utility Facilities Future Maintenance or Replacement Needs . . . . . . 13
Table 7: Sanitary Sewer Utility Fund Projected 5 Year Balance . . . . . . . . . . . . . . . . 15
Table 8: Sanitary Sewer Utility Facilities Future Maintenance or Replacement Needs . . 15
Table 9: Storm Drainage Utility 5 Year Projected Balance . . . . . . . . . . . . . . . . . . . . 17
Table 10: Neighborhood Street and Utility Improvement Program Progress 19
Table 11: Municipal State Aid Fund 5 Year Projected Balance . . . . . . . . . . . . . . . . . 20
Table 12: General Fund Contributions to Street Projects 5 Year Projected Balance . . . . 20
Table 13: Local State Aid Fund 5 Year Projected Balance . . . . . . . . . . . . . . . . . . . . 21
' Table 14: Parks Facilities Future Maintenance or Replacement Needs . . . . . . . . . . . . 24
Table 15: Golf Course Fund 5 Year Projected Balance . . . . . . . . . . . . . . . . . . . . . . 25
Table 16: Capital Improvement Fund 5 Year Projected Balance . . . . . . . . . . . . . . . . 28
' FIGURES
Figure 1: By Functional Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Figure 2: By Funding Source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
APPENDIX
Table A: Water Utility . . . . . . . . . • . . . . . . . . . • • . . . . . . . . . . . . . • . . . . . . . . Al
Map A: Water Facilities A2
Table B: Sanitary Sewer Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A3
Map B: Sewer Facilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A4
Table C: Storm Drainage Utility A5
Map C: Drainage Facilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. A6
Table D: Sidewalk and Trail Improvements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A7
' Map D: Sidewalk& Trail Facilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A8
Table E: Park Improvements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A9
Map E: Park Facilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . All
Table F: Public Buildings Improvements Al2
Map F: Public Buildings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A13
' Table G: Street Improvements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A14
Map G: Street Improvement Projects A19
2000-2004 CAPITAL IMPROVEMENTS PROGRAM
INTRODUCTION
' The Capital Improvement Program (CIP) is a planning document. It is intended to serve as a summary
of the physical improvements proposed to carry out the City's strategic and comprehensive plans. The
' CIP presents a schedule of improvements and an evaluation of the community's financial capabilities,
as well as its goals and priorities. In such a way, the community can be assured that it is adequately
prepared to meet the demands on its financial resources in the coming years.
No document or planning process, however, can anticipate all contingencies or opportunities.
P g PP
Certainly not all of the capital improvements to be undertaken during this time period are known at this
time. Rather, the information contained in these tables represents a best estimate of improvements and
their costs based on present knowledge and expected conditions. The CIP is a flexible planning tool that
provides a means to determine which projects are of highest priority. The City can be responsive to
' opportunities because it has available a comprehensive listing of its needs which can be evaluated and
reprioritized if necessary to take into account new or changing situations.
' For the purposes of this report, a capital improvement can be defined as any major non-recurring
expenditure or any expenditure for physical facilities of government. Typical expenditures are the cost
of land acquisition or interest in land; construction of buildings or other structures; construction of
' roads, utilities, or park improvements; and pursuit of community development activities. Most capital
improvements are typically funded from revenue sources other than the general fund. Maintenance of
these improvements is primarily funded by the General Fund.
' The CIP is directly linked to the goals and policies, land use and community facility sections of the
Comprehensive Plan, since these sections indicate general policies of development, redevelopment, and
the maintenance of the community. Consequently, the primary objective of the CIP is to integrate the
' specific goals, policies, and recommendations contained in the City's plan with its capability to pay for
and maintain capital improvements.
Meeting Strategic and Annual Goals
' The City's Comprehensive Plan presents the framework for programming, development and
redevelopment within the community. This Comprehensive Plan identifies several general community
goals.
e ►
Carve out a unique and desirable able niche in the Twin Cities are by capitalizing on physical
attributes such as: location, highway and bus access; sound and diversified housing stock;
' vibrant mixed-use center; attractive Brooklyn Boulevard Corridor; and interconnected park and
open space system.
' Projects consistent with this goal are:
► Completion of park upgrades including playground equipment replacement, shelter
renovations and replacement, and addition of amenities and linkages to regional parks.
' ► City participation in a Hennepin County street improvement project providing a major
upgrade to Brooklyn Boulevard, improving safety, increasing capacity, and
coordinating with redevelopment and enhancement projects.
► Gain an increased sense of unity and place by: retrofitting the public elements of the
' neighborhoods; focusing and linking these neighborhoods toward an intensified, mixed use
retail-office-residential-civic core; making major street corridors and other public spaces highly
' attractive; and celebrating diversity.
Projects consistent with this goal are:
► The continuation of a systematic program of neighborhood street and utility
' improvement projects designed to upgrade neighborhood infrastructure and improve the
appearance of Brooklyn Center neighborhoods;
► Landscaping and enhancement projects on Brooklyn Boulevard; CR 10 and Xerxes
' Avenue adjacent to Brookdale; and the industrial park north of I-941694; and
' ► A focus on the redevelopment of mature commercial sites by assisting in the
construction of infrastructure improvements, such as regional storm water ponds.
► Develop a positive public image and strong community esteem.
' Projects consistent with this goal are:
► Construction of an addition to the Community Center and rehabilitation of the existing
facility to provide attractive and functional places for community gatherings as well as
' a community services center.
► Provide cooperative leadership and sound management.
Projects consistent with this goal are:
► Continued maintenance and repair of the City's infrastructure, such as:painting and
repairing well houses and water towers; rehabilitating sanitary sewer lift stations;
repairing storm sewer outfalls; repairing sidewalks and retaining walls; sealcoating
streets and trails; and replacing and expanding lighting at city parks.
These ro
major projects� p � c focus on maintaining a high quality of life and neighborhood focus and on
redeveloping the community. The program provides for the continuation of the high level of public
services which Brooklyn Center has come to expect and to enjoy.
Projects in this CIP are also consistent with the City Councils 2000 Goals. These include.
Goal 1: Support Brookdale Redevelopment
Projects consistent with the goal are:
► Construction of traffic signals on Xerxes at 55th and 56th Avenues, and addition of
streetscaping on CR 10 and Xerxes Avenue to enhance the attractiveness of the
commercial area.
Goal 2: Continue and Improve Code Enforcement and Compliance Activities
' Projects consistent with the goal are:
► Provide leadership by continuing a high standard of maintenance and enhancement.
City of Brooklyn Center Capital Improvement Program 2000-2004 Page 2
' Goal 3 Increase Proactivity Towards Fighting Crime
Projects consistent with the ,goal are:
► The continuation of a systematic program of neighborhood street and utility
' improvement projects as well as park improvements designed to upgrade neighborhood
infrastructure and foster pride in place.
Goal 4: Support and Encourage Northeast Corner of 69th Avenue and Brooklyn Boulevard
Redevelopment
' Projects consistent with the goal are:
► City participation in a Hennepin County street improvement project providing a major
' upgrade to Brooklyn Boulevard, improving safety, increasing capacity, and
coordinating with redevelopment and enhancement projects.
Goal 5: Continue Planning for Community Center and City Hall Work
Projects consistent with the goal are:
► Construction of an addition to the Community Center and rehabilitation of the existing
' facility to provide attractive and functional places for community gatherings as well as
a community services center.
' Goal 6: Continue and Improve Long-Term Financial Planning
' Projects consistent with the oag_l are:
► The CIP itself is a very effective long-term planning tool.
Goal 7: Support and Promote Major Road and Street Improvement Projects
Projects consistent with the goal are:
' City participation in a Hennepin County street improvement project providing a major
upgrade to Brooklyn Boulevard, improving safety, increasing capacity, and
coordinating with redevelopment and enhancement projects.
' Goal 8: Plan for Destination Parks
Projects consistent with the goal are:
► Completion of park upgrades including playground equipment replacement, shelter
renovations and replacement, and addition of amenities and linkages to regional parks.
' Goal 9: Support and Expand Joslyn Site Development
' Projects consistent with the oag 1 are:
► Completion of neighborhood street and utility as well as park improvements in the
vicinity of the Joslyn Site, to integrate the redevelopment into the neighborhood and
' reduce adverse impacts.
City of Brooklyn Center Capital Improvement Program 2000-2004 Page 3
Goal 10: Continue to Improve Traffic Safety Focusing on Traffic Calming
Projects consistent with the goal are:
► The continuation of a systematic program of neighborhood street and utility
improvement projects designed to upgrade neighborhood infrastructure and to provide
an opportunity for neighborhood dialog regarding the most appropriate traffic calming
measures.
Goal 11: Special Visioning Project to Create a Redevelopment Strategy Based on the City's
Vision for the Future; and, Developing Opportunities to Promote Inclusion of ALL
Residents in Brooklyn Center's Community Life
Projects consistent with the goal are:
► The continuation of a public process to review and comment upon proposed
improvements projects, through neighborhood informational meetings, public hearings,
' and publication in the City newsletter.
The Plan
' The detailed tables of proposed improvement projects are organized by functional area -- for example:
water system improvements, park upgrades, street projects, etc. The CIP begins with a series of
summary tables and graphs showing the overall level of expected need and funding requirements. A
summary of the proposed capital improvements by functional area for the five year period of 2000
' through 2004 is shown in Table 1. A summary by funding source is shown in Table 2. Table 3 details
the cost by funding source for the proposed improvements, grouped by functional area. Table 4 shows
the projects proposed for consideration in 2000. All costs shown are best estimate of future costs based
on 1999 estimated costs.
It must be understood that the scheduling of various improvements, especially those that are related to
development or redevelopment, can change substantially from year to year. However, the overall level
of improvements shown in this CIP represents the best judgment of what is necessary to maintain
infrastructure in good condition, and to provide those facilities which are necessary to support public
' services through the year 2004.
City of Brooklyn Center Capital Improvement Program 2000-2004 Page 4
TABLE 1 - Capital Improvement Program - Summary by Functional Area
. ... ..................
.................................. ....... ............. .... .............................................
.......... ... ....... .... ...............................................
............. :: .................
...............
........... ......
02-Dec-99
PUBLIC UTILITY IMPROVEMENTS:
Water Utility Capital Projects 342,218 25,000 40,000 0 0 0
Sanitary Sewer Utility Capital Projects 402,563 400,000 0 0 150,000 0
Storm Drainage Utility Capital Projects 1,887,984 261,350 200,000 0 200,000 0
SUBTOTAL .$2,632,765 $686,350 $240,000 $01 $350,000 1 $0
SIDEWALK/TRAIL IMPROVEMENTS:
Off-Street Trails 160,000 100,000 25,000 25,000 0 0
Sidewalks 55,000 0 25,000 0 25,000 0
SUBTOTAL $215,000 1 $100,0001 $50,000 1 $25,000 1 $25,000 1 $0
PARK IMPROVEMENTS $234,663 $237,200 $235,600 $274,5070 $297,000 $222,500
PUBLIC BUILDINGS $8,268,341 $3,200,000 $0 $0 $0 $750,000
STREET IMPROVEMENTS:
Signals 30,855 250,000 0 0 0 0
State Aid Street Projects 1,355,940 2,082,680 229,260 0 0 0
Neighborhood Street Projects 2,433,792 3,590,713 3,348,365 5,269,191 3,719,880 4,184,600
Commercial Street Projects 610,000 0 0 0 0 0
Landscaping 14,000 0 0 100,000 1 0 1 250,000
SUBTOTAL $4,444,587 $5,923,393 $3,577,625 $5,369,191 $3,719,880 $4,434,600
GRAND TOTAL $15,795,356 $10,146,943 $4,103,225 $5,668,691 $4,391 ,880 $5,407,100
City of Brooklyn Center
Capital Improvement Program, 2000-2004
By Functional Area
State Aid Streets
Trails & Public Buildings Water
8% o <1%.
Sidewalks 13%
Parks 1% Sanitary l
4% Sewer
2%
Storm
Drainage
2%
Neighborhood Street
Totals Year Proposed Expenditures=$29,717,839 Improvements
70%
TABLE 2 - Capital Improvement Program - Summary by Fund
0 c ................................... #t 13................ ............... 1 .1.................................. f ................................... .................................. E ..................
WATER UTILITY $395,862 $913,909 $676,190 $785,865 $595,180 $778,170
SANITARY SEWER UTILITY $899,726 $937,700 $535,740 $785,865 $745,180 $778,170
STORM DRAINAGE UTILITY $490,515 $876,570 $649,530 $548,404 $725,280 $560,350
MSA-REGULAR $534,372 $1,188,073 $0 $743,460 $0 $0
MSA- LOCAL ACCOUNT $207,412 $119,892 $145,860 $225,000 $75,000 $300,000
SPECIAL ASSESSMENTS $1,841,428 $1,419,875 $991,975 $1,499,254 $1,098,195 $1,408,308
CAPITAL IMPROVEMENTS FUND ($831,663) $3,426,200 $227,600 $229,493 $287,000 $739,500
GENERAL FUND: STREET CONSTR $681,045 $391,024 $684,930 $806,342 $856,045 $834,602
GOLF COURSE FUND $13,000 $11,000 $8,000 $45,000 $10,000 $8,000
LIQUOR STORE FUND $0 $0 $0 $0 $0 $0
TIF FUNDS $800,000 $0 $0 $0 $0 $0
GENERAL OBLIGATION BONDS $6,796,390 $0 $0 $7 $0 $0
OTHER GOVERNMENTS/FUNDS $3,967,270 $862,700 $183,400 $0 $0 $0
GRAND TOTAL $15,795,355 $10,146,943 $4,103,225 $5,668,691 $4,3911880 $5,407,100
City of Brooklyn Center
Capital Improvement Program, 2000-2004
By Funding Source
Storm Drainage Special
Utility Assessments
11% 21%
Sanitary Sewer
Utility
13%
Other Funds
4%
Water Utility
13%
Capital
Golf Improvements
Course Fund
Fund MSA MSA 17%
<1% Regular Local General Fund
6% 3% 12% Other Funds Includes State
Grants, ISTEA, etc.
Total 5 Year Proposed Expenditures = $29,717,839
M MWAYM 3 M%piMWpM%m�Prc"m OftmMy B"un#W aWurm M M M
.
03-Dec-99 €€i€ » . ....... < > >>?>: s>< >><< > >< s> > >< ................i i €> >> >> ;<> >?<` >< > € > [ i< ><`< C >>< ><><
:::: ' 99 :.:::.::.: tE�#� ::.:: :.:::.::::::::: # .:.:::.:::::.:. .:..::.::::::::. :.....:........ :::::::::::::::::::::::::::::::..:::..::::
.................................. ..... ............. ..........
PUBLIC UTILITY IMPROVEMENTS:
Water Utility 342,218 25,000 40,000 0 0 0
Sanitary Sewer Utility 402,563 400,000 0 0 150,000 0
Storm Drainage Utility 470,714 261,350 200,000 0 200,000 0
NSP
TIF/Other Govts/Capital Improvements Fund 1,417,270 0 1 0 1 0 0 0
SUBTOTAL $2,632,765 1 $686,350 $240,000 $0 $350,000 $0
SIDEWALK/TRAIL IMPROVEMENTS:
TRAILS
Local State Aid 110,000 100,000 25,000 25,000 0 0
Trail grant 50,000
SIDEWALKS
Local State Aid 55,000 0 25,000 0 25,000 0
SUBTOTAL $215,000 $100,000 $50,000 $25,000 $25,000 $0
PARK IMPROVEMENTS
Capital Projects Fund 221,663 226,200 227,600 229,500 287,000 214,500
Golf Course Fund 13,000 11,000 8,000 45,000 10,000 8,000
SUBTOTAL $234,663 $237,200 $235,600 $274,500 $297,000 $222,500
PUBLIC BUILDINGS
Capital Improvements Fund (1,053,326) 3,200,000 0 (7) 0 525,000
Water Utility 12,639 0 0 0 0 112,500
Sanitary Sewer Utility 12,639 0 0 0 0 112,500
Other Governments 2,500,000 0 0 0 0 0
GO Bonds 6,796,390 01 0 7 1 01 0
SUBTOTAL $8,268,341 $3,200,000 $01 $0 I $0 1 $750,000
STREET IMPROVEMENTS
MSA-Regular 534,372 1,188,073 0 743,460 0 0
MSA-Local 42,412 19,892 95,860 200,000 50,000 300,000
Water Utility 41,005 888,909 636,190 785,865 595,180 665,670
Sanitary Sewer Utility 484,524 537,700 535,740 785,865 595,180 665,670
Storm Drainage Utility 19,801 615,220 449,530 548,404 525,280 560,350
Special Assessments 1,841,428 1,419,875 991,975 1,499,254 1,098,195 1,408,308
Special Assessment Constr Fund 681,045 391,024 684,930 806,342 856,045 834,602
TIF Revenue 800,000 0 0 0 0 0
Other Governments 0 1 862,700 183,400 1 0 1 0 0
SUBTOTAL $4,444,587 $5,923,393 $3,577,625 $5,369,191 $3,719,880 $4,434,600
GRAND TOTAL $15,795,356 $10,146,943 $4,103,225 $5,668,691 $4,391,880 $5,407,100
TABLE 4 - Capital Improvement Program - 2000 Projects
General ......................
......... .....
....... ...................... ........ X.-.. . .
.............................
......................................................
......................
..............
..............
................
.
.....
.........X...
......... .
...............
................... ........... .. .
.....
....
.. ewer»>. ........ .. . . ....... T U
....... . ..... O .................
..
Water
Loop Palmer Lake Circle Watermain 25,000 $25,000
Sanitary Sewer
Replace Lifts#8 and#9 400,000 $400,000
Storm Drainage
Palmer Lake improv 250,000 $250,000
Sidewalks&Trails
Palmer Lake Trail 100,000 $100,000
Parks
Central 41,500 $41,500
Centerbrook Golf Course 11,000 $11,000
Firehouse 41,800 $41,800
Freeway 11,800 $11,800
Garden City 10,000 $10,000
Happy Hollow 29,300 $29,300
Kylawn/Arboretum 10,000 $10,000
Northport 5,000 $5,000
East Palmer 41,800 $41,800
West Palmer 35,000 $35,000
Public Buildings
Community Services 3,000,000 $3,000,000
Center Addition
Civic Center parking lots 200,000 $200,000
Streets
Xerxes/55th&56th signals 250,000 $250,000
Brooklyn Boulevard roadway 99,000 182,100 203,500 7,200 400 $492,200
Brooklyn Boulevard enhancmnts 862,700 377,780 $1,240,480
Garden City Central 351,230 831,195 289,080 75,000 630,520 474,180 670,160 272,210 $3,593,575
73rd 50,140 232,320 (45,100) 56,320 56,320 (16,330) 16,330 $350,000
Previous years'projects 39,794 567,673 (569,888) (1,431) (27,660) $8,488
GRAND TOTAL $391,024 $873,700 $1,131,335 $3,426,200 $1,188,073 $119,892 $913,909 $937,700 $876,570 $288,540 $10,146,943
1. PUBLIC UTILITIES
' a. Water Utility
' The City's water utility provides service to about 8,900 connections in Brooklyn Center. Through
cooperative agreements with the adjacent cities of Brooklyn Park and Robbinsdale, the water utility
also provides service to about 100 border customers in those cities where Brooklyn Center has mains
' but those cities do not. About 12 homes in Brooklyn Center receive their water from the City of
Minneapolis.
The water utility finances all costs for water supply, distribution, operations and maintenance, and
capital improvements. Revenues are generated through water use charges, connection charges, and
special assessments. Revenues are also generated through the leasing of space on water towers to
' cellular phone companies for antennas. Use charges are adjusted annually based on a rate study
analysis which reviews operations, maintenance, and construction costs and projected water demand.
' Substantial cash expenditures have been made from the water utility in the past few years. These
expenditures are primarily cyclical in nature, such as painting and repairs to the three water towers and
replacement of the SCADA system. In 1999, this cycle of larger scale improvements was completed,
' and it will be several years before items such as tower repainting come up again. The only significant
annual expenditures during the "off cycle" years are associated with neighborhood street projects. In
most cases, these represent repairs to the system, rather than substantial replacements. However, in
2000-2002, the utility will likely replace most or all of the water main in the Garden City
neighborhood, which historically has had water quality problems and maintenance issues. There are a
few other neighborhoods which are known to have "hot" or corrosive soils where substantial
' replacements are likely to be required, such as the "Tangletown" area of the southeast neighborhood.
As a result of these large capital expenditures, the balance in the fund has been reduced considerably.
The target balance in this fund is $1.7 million, and projects and utility rates have been identified which
' would sustain that balance.
' 5 Year Improvements
' Short term activities relate primarily to routine maintenance, and improvements associated with
Neighborhood Street and Utility Improvement Program.
1. Continue the routine well inspection and maintenance program to assure the continued
functioning of the existing wells.
2. Rehabilitate the exterior and make a small addition to well house #4 to enclose electric facilities
which are currently on the exterior of the building. This well house is adjacent to the
Evergreen Park School playground.
' 3. Replace existing mains as necessary and make various water distribution system improvements
to assure the system's ability to deliver needed capacities to all portions of the City during peak
demand periods and for fire protection as a part of the Neighborhood Street and Utility
' Improvement Program.
City of Brooklyn Center Capital Improvement Program 2000-2004 Page I 1
Table 5
' WATER UTILITY FUND PROJECTED 5 YEAR BALANCE
W.
Starting $2,950,020 $3,057,255 $2,622,646 $2,401,697 $2,068,907 $1,974,532
' Balance
Revenues
Investment interest $162,251 $150,200 $128,470 $117,423 $100,783 $96,064
' User fees 1,092,000 1,128,000 1,152,000 1,188,000 1,224,000 1,272,000
Other 110,000 135,000 135,000 135,000 135,000 135,000
Expenditures
' Capital outlays $395,862 $913,909 $676,190 $785,865 $595,180 $778,170
SCADA replacement (119,246)
Wellhouse rehabilitation 210,000 40,000
Tower painting/repair 214,064
' Street improvements 45,005 888,909 636,190 785,865 595,180 665,670
Other 50,039 25,000 112,500
' Debt service(NSP) 56,300 56,300 56,300 56,300 0 0
Operating costs DRAFT budget $804,854 $877,601 $903,929 $931,047 $958,978 $987,748
Ending $3,057,255 $2,622,646 $2,401,697 $2,068,907 $1,974,532 $1,711,679
' Balance
' Long-term Improvements
' Long-term improvements require detailed evaluation of capacity following the extensive distribution
system improvements constructed in the past several years, and future water quality regulations.
' 1. In 1998, the periodic Water System Analysis stud last conducted in 1989 ("The Black and
P Y Y Y
Veatch study") was updated. The study concludes that Brooklyn Center's water supply system
' is adequate, and that no new wells or elevated storage need to be constructed. The emergency
water interconnect with Brooklyn Park which was constructed in 1997 is capable of supplying
all the City's average day demand should that need arise. An emergency generator capable of
' starting up a well was purchased in 1998, and electric control modifications were made to
several of the wells at the time the adjustable speed drives were installed to accommodate the
generator. Water modeling confirms that under most emergency scenarios, as long as the
integrity of the distribution system is not breached, water adequate for serving average water
' needs and providing fireflow would be available.
' The study also updated the estimated cost of an iron and manganese removal water treatment
plant, should the City desire to construct such a facility. At this time there is no regulatory
reason to do so, and alternative methods such as chemical treatment have kept complaints about
these naturally-occurring minerals to a minimum. Iron and manganese are not aesthetically
' pleasing in the water, but no health hazards have been identified as a result of their presence.
It is estimated that a plant to remove iron and manganese, including an additional 1 MGAL
City of Brooklyn Center Capital Improvement Program 2000-2004 Page 12
ground storage, would cost between $6.7-8 million. A suitable site in the City's well field is
available, and is reserved for such a future use, and the water distribution system has been
designed to accommodate a future plant with few adjustments.
' 2. In 1997-98, adjustable speed drives were installed on the pumps at several of the City's
primary wells. A revised operations plan to manage energy use and maximize production was
implemented. A final component of the revised operations plan is to amend the City's periodic
well maintenance program to provide major maintenance based on running time rather than
every 6 years. This component will be phased in starting in 2000..
' 3. The following is a listing of major water utility facilities and future major maintenance or
replacement needs:
Table 6
WATER UTILITY FACILITIES FUTURE MAINTENANCE OR REPLACEMENT NEEDS
]FACILITY
YEAR BUILT 5 YEAR :LONGTERM
Well#2(B Blvd) 1959 2004:possible routine maintenance Routine maintenance as necessary
Well#3(at Tower#2) 1961 2001:possible routine maintenance Routine maintenance as necessary
Well#4(Evergreen W) 1961 2005:possible routine maintenance Routine maintenance as necessary
2001:exterior rehab
' Well#5(70th/Camden) 1966 2002:possible routine maintenance Routine maintenance as necessary
Well#6(69th/Emerson) 1965 2000:possible routine maintenance Routine maintenance as necessary
Well#7(Evergreen E) 1970 2004:possible routine maintenance Routine maintenance as necessary
' Well#8(Camden/Woodb) 1977 2000:possible routine maintenance Routine maintenance as necessary
Well#9(Camden N) 1984 2005:possible routine maintenance Routine maintenance as necessary
Well#10(Camden S) 1990 2003:possible routine maintenance Routine maintenance as necessary
Tower#1(France) 1958 Inspect coatings in 2004;rehab in 15-20 years
' Tower#2(Dupont) 1960 Inspect coatings in 2004;rehab in 15-20 years
Tower#3(Centerbrook) 1973 Inspect coatings in 2004;rehab in 15-20 years
' SCADA 1998 Periodically upgrade,replace when
technologically obsolete
b. Sanitary Sewer Utility
' The City's sanitary sewer utility provides service to 8,780 customers in Brooklyn Center. Through
cooperative agreements with Brooklyn Park and Robbinsdale the utility provides service to about 100
border customers in those cities where Brooklyn Center has mains but they do not.
The sanitary sewer utility finances all costs for operations and maintenance and capital improvements
through sewer use charges, connection charges and special assessments. Charges are adjusted annually
City of Brooklyn Center Capital Improvement Program 2000-2004 Page 13
' based on a rate study analysis which reviews operation, maintenance, and construction costs, as well as
sewage treatment charges from the Metropolitan Council Environmental Services (formerly
Metropolitan Waste Control Commission), which provides wastewater treatment for the entire Twin
' City metro area. MCES charges account for about 3/4 the annual operating expenditure of the utility.
Substantial cash expenditures have been made from the sanitary sewer utility in the past few years.
These expenditures are primarily cyclical or one time in nature. In the past several years the utility
has replaced the two primary lift stations, number 1 in Garden City Park and number 2 on Lyndale
Avenue, and relined or replaced where possible a substantial amount of corrugated metal pipe which
' was used for some major interceptors in the late 1950s. In 2000, with the reconstruction of two
smaller lift stations this cycle of larger scale improvements will be completed, and it will be several
years before items such major replacements come up again. Generally, the only significant annual
' expenditures during the "off cycle" years are associated with neighborhood street projects, for the
replacement of mains as necessary.
' As a result of these large capital expenditures, the balance in the fund has been reduced considerably.
The target minimum balance in this fund is $950,000. While current projections show the fund falling
below that minimum int he short term, in the long term the utility does bring the fund balance back up
to an acceptable level.
5 Year Improvements
Short term activities relate primarily to routine maintenance, and improvements associated with the
Neighborhood Street and Utility Improvement Program.
1. Continue routine sewer televising and lift station inspection and maintenance program.
2. Replace lift stations #8 and #9, which have reached the end of their useful life. Lift#8 will be
' relocated across Bass Lake Road from its current location adjacent to Shores Drive.
2. Replace any segments of sewer which have been identified as needing replacement by the
' television inspection program, and as necessary with the Neighborhood Street and Utility
Improvement Program. It has been determined that almost one-half of the sanitary sewer pipe
in the City is of the ungasketed, clay tile variety. This type of material is highly susceptible to
root and groundwater infiltration. On average about half the sewer pipe in the Neighborhood
projects has had to be replaced because of extensive root infiltration. Many individual services
have also been replaced for the same reason. The projects identified in this 5 year plan are all
in areas with known instances of root infiltration, so it is expected that replacements will be
' substantial.
3. Replace or reline the lift#9 forcemain from lift#9 (on the west side of Shingle Creek Parkway,
' across from the Brookdale Square shopping center) south along Shingle Creek Parkway, under
CR 10, and across the Brookdale parking lot to the Brookdale trunk main.
City of Brooklyn Center Capital Improvement Program 2000-2004 Page 14
' Table 7
SANITARY SEWER UTILITY FUND PROJECTED 5 YEAR BALANCE
' _. L. .... .......... vz......... ..zo .......
Starting $1,162,701 $958,526 $709,495 $923,941 $944,642 $1,053,113
' Balance
Revenues
Investment interest $63,949 $47,112 $34,660 $45,382 $46,417 $51,841
' User fees 2,413,902 2,423,924 2,498,193 2,572,801 2,648,560 2,725,769
Other 1,000 1,000 1,000 1,000 1,000 1,000
Expenditures
Capital Outlays $899,726 $937,700 $535,740 $785,865 $745,180 $778,170
INTRAC replacement 202,563
Replace lifts#8&9 400,000 150,000
River line 200,000
' Street improvements 484,524 537,700 535,740 785,865 595,180 665,670
Other(bldg projects) 12,639 112,500
' Operating costs $344,562 $373,367 $387,767 $402,759 $418,368 $434,622
MCES charge 1,438,737 1,410,000 1,395,900 1,409,859 1,423,958 1,438,197
Ending $958,526 $709,495 $923,941 $944,642 $1,053,113 $1,180,733
Balance
Long-Term Improvements
g p is
' Long term improvements relate specifically to replacement of major facilities. The following is a list of
those facilities and their maintenance or replacement needs.
Table 8
SANITARY SEWER UTILITY FACILITIES
FUTURE MAINTENANCE OR REPLACEMENT NEEDS
FACILITY ? YR BUILT 5:YEAR LONG TERM:
Lift Station#1 (Garden City) 1997 Monitor,maintain&rehab as necessary
Lift Station#2(Lyndale) 1993 Monitor,maintain&rehab as necessary
Lift Station#3(Palmer Lake) 1982 Maintain&rehab as necessary. Review condition in 2012
Lift Station#4(Queen&55th) 1990 Monitor,maintain&rehab as necessary
Lift Station#5(Indiana&56th) 1990 Monitor,maintain&rehab as necessary
' Lift Station#6(France&LakeB) 1988 Monitor,maintain&rehab as necessary
Lift Station#7(Willow Lane) 1990 Monitor,maintain&rehab as necessary
' Lift Station#8(58th&Shores) 1967 2000: replace Monitor,maintain&rehab as necessary
Lift Station#9(SCP) 1969 2000:replace Monitor,maintain&rehab as necessary
' 2003:replace forcemam
Lift Station#12(Freeway) 1985 Maintain&rehab as necessary.Review condition in 2015
SCADA 1998 Upgrade as necessary,replace when obsolete
City of Brooklyn Center Capital Improvement Program 2000-2004 Page 15
C. Storm Drainage Utility
The City's storm drainage system consists of 81.65 miles of storm sewer piping and a series of storm
water detention ponds. The Local Water Management Plan has established a goal of constructing new
' and/or replacing old storm sewers plus adding additional storm water ponds to provide adequate
drainage for a five year storm. The Plan also requires private developments to provide on-site drainage
system and storage necessary to treat storm water and retain all drainage on-site for up to six hours
' after a five year storm.
Substantial capital improvements have been undertaken in the years since the storm drainage utility
' fund was established in 1991. Through revenue bonds the fund financed the acquisition of property
and the construction of Bob Cahlander Park, which includes a 4 acre regional storm water detention
and water quality pond. These revenue bonds will be retired in 2005. The Shingle Creek Regional
Pond is complete except for final landscaping on the Minneapolis side. This project is funded by a $2
million grant from the state DTED, TIF, and the City of Minneapolis. The neighborhood projects
which have been undertaken in the past several years have had very substantial storm drainage
components. As a result, the fund has a very low reserve balance, but is expected to achieve its
' minimum balance of$540,000 within a few Y ears.
' The storm drainage utility finances all costs for storm drainage system operations and maintenance and
capital improvements. Capital improvement bonds and special assessments supplement the SDU.
Charges are adjusted annually based on a rate study analysis which reviews all costs relating to the
' storm drainage system.
5 Year Improvements
Short term activities include both major drainage improvements and improvements associated with the
Neighborhood Street and Utility Improvement Program.
1. Complete storm drainage improvements as necessary with the Neighborhood Street and Utility
Improvement Program. Major trunk improvements have been made by several previous
projects. Trunk storm sewer work in this 5 year plan is expected on 63rd Avenue from
Brooklyn Boulevard to Brooklyn Drive. Detention and treatment ponding would be
constructed in several areas of Garden City Park, adjacent to Shingle Creek. This ponding
would pretreat stormwater before it is discharged into Shingle Creek.
2. Construct two major improvements in the Palmer Lake basin. The first would create a new
' detention and treatment basin in East Palmer Park, eliminating the open channels and dredging
a new, shorter channel into the lake and relocating the bicycle path. The second would dredge
out and expand the existing drainage channel in the southwest corner of the basin to create a
' regional treatment pond for the 70th Avenue trunk storm sewer.
3. Coordinate with the city of Minneapolis the completion of the Shingle Creek Regional Pond.
' As Brookdale Shopping Center redevelops, its utility and drainage plans will have to be
coordinated with the Regional Pond design.
' 4. Consider improvements to the Twin Lake basin which may be recommended by the water
quality study completed in Fall, 1999 by the Shingle Creek Watershed Commission.
City of Brooklyn Center Capital Improvement Program 2000-2004 Page 16
' Table 9
STORM DRAINAGE UTILITY 5 YEAR PROJECTED BALANCE
X.
XX
Starting $424,713 $529,102 $336,203 $396,925 $585,505 $631,070
' Balance
Revenues
Misc operating $20,000 $2,500 $2,500 $2,500 $2,500 $2,500
' User fees $988,000 $1,040,000 $1,092,000 $1,118,000 $1,144,000 $1,170,000
Interest 21,236 26,359 14,763 17,799 27,228 29,506
DIED Grant 1,117,767
Mpls for SCRP 266,250
Expenditures
Capital outlays $1,909,272 $865,220 $649,530 $548,404 $725,280 $560,350
Structure improvements 29,397
Misc studies 30,074
' Street improvements 19,801 615,220 449,530 548,404 525,280 560,350
Shingle Creek Reg Pond 1,830,000
' Water quality projects 250,000 200,000 0 200,000
Debt service $238,957 $240,460 $240,950 $241,100 $240,540 $239,250
Operating costs 160,635 156,078 158,061 160,215 162,343 164,648
' Ending $529,102 $336,203 $396,925 $585,505 $631,070 $868,829
balance
' Long-term Improvements
The Phase II study which expanded upon the Local Water Management Plan has identified numerous
deficiencies and opportunities for improvement. As more funds become available when the revenue
bonds used to construct Cahlander Park and Pond are retired, a more detailed program of water quality
and structural improvements will be developed. Of particular concern are strategies to improve water
quality in Upper and Middle Twin Lakes, and to complete what is expected to be a series of
improvements in the Palmer Lake basin. Potential regional ponding opportunities have also been
identified, as well as a series of structural improvements
2. STREETS, SIDEWALKS, AND TRAILS
' Improvements to streets, sidewalks, and trails are funded from a variety of sources. The largest of
these are the Special Assessment Construction Fund, special assessments, the various public utilities,
' Municipal State Aid, and the Local State Aid Fund. The sources of funds for the Special Assessment
Construction Fund are: the General Fund; special assessment revenue bonds; special assessments; and
excess funds transferred from bond repayment funds being closed out. The Municipal State Aid Fund
' is supported by gas tax revenues which are apportioned to the state, counties, and cities to provide for
the construction, maintenance, and reconstruction of a network of roadways known as the State Aid
System. About 21 miles of City streets are designated MSA streets, and the City receives about
$830,000 annually for these improvements. Finally, the Local State Aid Fund consists primarily of
excess funds available when special assessments on a state aid project and MSA reimbursement exceed
the cost of the project. The LSA Fund is used primarily to finance sidewalk and trail improvements,
aesthetic enhancements, and the City's portion of commercial street projects.
City of Brooklyn Center Capital Improvement Program 2000-2004 Page 17
a. Streets
The City is responsible for maintaining over 103 miles of streets; about 82 miles are classified as
neighborhood streets, and just over 21 miles as Municipal State Aid streets. Capital improvements
generally include mill and overlay improvements and total reconstruction.
The Pavement Management Program conducted by Braun Intertec in 1992 has been used to help
identify the City's street reconstruction needs. From the results of this analysis and an ongoing review
of utility needs, a plan to reconstruct or rehabilitate as necessary the City's streets has been developed.
This plan has been designated the Neighborhood Street and Utility Improvement Program.
When this program began in 1994, it was anticipated that reconstructing or rehabilitating the City's
streets could take about 20 years, at a rate of 4-6 miles of streets per year. On further analysis, it is
' likely that financial considerations will not allow that pace to be sustained continuously. Accordingly,
it is expected that annually between 4 and 4.5 miles can be reconstructed until 2005. In 2005, 2006,
and 2007, debt on previous street improvement bonds will be retired, and the property tax levy
' dedicated to servicing that debt can be redirected to the "pay as you go" projects. Realistically, after
this second five year program is complete, it will likely take about 15 years to complete the remainder
of the City.
' The policies guiding the designation of streets to be improved are as follows:
1. Improvements proceed on a neighborhood basis, rather than piecemeal and strictly on "need."
This approach has the benefits of a) minimizing construction cost by confining improvements to
one area rather than multiple sites throughout the city; b) approaching drainage needs on an area
' wide basis; and c) allowing for more efficient construction administration and inspection.
2. Brooklyn Center has historically had two methods of identifying "neighborhoods": planning
neighborhoods, and park service districts. These are fairly large areas, which often do not make
a suitable base for assessing infrastructure needs. To retain its primary emphasis as one of
infrastructure rehabilitation, for the purposes of the Neighborhood Program, storm drainage
' areas are the basis of identifying neighborhoods. However, in many cases "natural"
neighborhoods do not conform precisely to drainage areas, so the boundaries of an improvement
area might be amended slightly to define a broader area. It may also for various reasons be
' prudent to construct improvements to only a portion of a neighborhood at one time.
3. Priorities are established as follows:
a) Areas with multiple needs;
b) Improvements which could immediately reduce operating costs;
' c) Areas petitioned for by a majority of the property owners;
d) Areas which would complete regional improvements; and
e) Improvements which could benefit from being coincident with redevelopment.
The following table details progress in past years and projected for the coming 5 years on meeting
neighborhood infrastructure improvement needs.
City of Brooklyn Center Capital Improvement Program 2000-2004 Page 18
Table 10
NEIGHBORHOOD STREET AND UTILITY IMPROVEMENT PROGRAM PROGRESS
Major Projects Local MSA Total
1985-1993 1.35 4.08
' 1994 Northwest;James/Knox,53rd to 55th 1.66 0.25 1.91
1995 Woodbine;Freeway Blvd;Humboldt,69th to 73rd 2.71 1.80 4.51
' 1996 Orchard East;69th;Logan/James/Knox/57th;Xerxes/53rd 5.51 2.06 7.57
1997 Orchard West;France,69th to 73rd 4.81 0.50 5.31
1998 Bellvue;Lee/68th;James/67th;John Martin Dr 3.22 0.77 3.99
1999 Southeast;Earle Brown Dr;66th/Camden 4.27 0.44 4.71
1994-1999 22.18 5.82 28.00 270/6
2000 Garden City Central;73rd,Humboldt to Camden 3.23 0.94 4.17
2001 Garden City North;Halifax/Grimes/France 3.48 - 3.48
' 2002 Garden City South;Northport West;Middle Twin 4.53 1.50 6.03
2003 Tangletown;Happy Hollow 5.07 0.36 5.43
' 2004 Palmer East;Shingle Creek Pkwy 4.88 0.89 5.77
2000-2004 21.19 3.69 24.88 24%
' 2005-2009 22.81 6.09 28.90 28%
2010-2013 14,70 1.88 16.58 16%
TOTAL 82.23 21.56 103.79
5 Year Im rovements
' 1. Work cooperatively with Hennepin County to accomplish the widening and enhancement of
Brooklyn Boulevard from 65th to 71st Avenues.
' 2. Complete over three years Neighborhood improvements in the Garden City area, that is the
residential area between Brooklyn Boulevard and Shingle Creek, from CR 10 to I-694.
' 3. Complete Neighborhood improvements in Tangletown, which is the streets from 53rd to Lilac
Drive, west of Logan to Lions Park, and in the Happy Hollow neighborhood.
4. Jointly with Brooklyn Park, reconstruct 73rd Avenue from Humboldt Avenue east to Camden.
5. Complete Neighborhood improvements in the neighborhood west of Northport Park, and in the
Middle Twin Lake neighborhood, north and west of TH 100 and France Avenue.
6. Complete Neighborhood improvements in the East Palmer neighborhood between Palmer Lake
' and Humboldt Avenue, north of 69th Avenue.
City of Brooklyn Center Capital Improvement Program 2000-2004 Page 19
7. Consider several landscaping and "streetscaping" projects to enhance the appearance of the
r City and promote neighborhood unity and sense of place.
8. Install new traffic signals at 55th and 56th Avenues at Xerxes, to control traffic generated by
' the remodeled Brookdale Shopping Center.
' Table 11
MUNICIPAL STATE AID FUND 5 YEAR PROJECTED BALANCE
«:»::>�oI►z:::>::>::>::>:>::>:<:»:zoa
......�;.:FI
Starting Balance 1 $137,727 $16,7771 722 2 2 ($277,997)1 ($573,471 126 2 2
Revenues
Intergovemmental $810,982 $830,000 $830,000 $830,000 $830,000 $830,000
Expenditures
' Capital Outlays $534,372 $1,057,050 $0 $743,460 $0 $0
France Avenue 161,987
69th Avenue 245,221
Logan/57th 393,751
John Martin/Earle Brown Dr 47,328
Earle Brown Dr 104,448 12,915
73rd,Humboldt to Camden 232,320
' Brooklyn Boulevard 99,000
Neighborhood streets 137,375 288,100 743,460
' Transfers $90,000 $90,000 $90,000 $90,000 $90,000 $90,000
Debt service 1 307,5601 295,745 292 4 292,761 1 297,850
lEnding balance 16 777 ($722,252) ($277,997) ($573,471)1 ($126,232) 315 918
Table 12
ANALYSIS OF GENERAL FUND CONTRIBUTIONS NEED FOR STREET PROJECTS
2iltl2 .........
20
Starting Balance $166.6651 144 707 20 437 $377.6261 211 054 14 81
Revenues
Special assmnt fund interest $9,170 $7,960 $23,120 $20,770 $11,610 ($790)
General fund contribution 649,917 619,000 619,000 619,000 619,000 619,000
' Exoenditures
Capital Outlays $681,045 $351,230 $684,930 $806,342 $856,045 $834,602
James/Knox/57th 39,794
Orchard West 106,263
Southeast 574,782
Garden City Central 351,230
Halifax/Grimes/France 135,535
Garden City North 549,395
Garden City South 501,392
Northport West 164,310
Middle Twin Lake 140,640
' Tangletown 856,045
Palmer East 1 834 602
lEnding Balance 144 7071 $420,4371 $377.6261 211 054 ($14.381)1 ($230.773)
City of Brooklyn Center Capital Improvement Program 2000-2004 Page 20
Long-term Improvements
1. Continue the rehabilitation and reconstruction r n
s ruction of residential streets, under h Neighborhood
t e
' Street and Utility Improvement program.
2. Continue improvements under the Municipal State Aid and commercial street programs. These
improvements may be coordinated with Neighborhood projects, or may be stand-alone.
b. Sidewalks and Trails
' A comprehensive sidewalk system which serves all major activity areas and corridors of pedestrian
traffic has been established. Only a few segments of this system remain to be completed. In addition,
the City has developed a plan for development of a comprehensive trail system to provide recreational
trails for pedestrians and transportation trails for bicyclists. Both on-street and off-street trails are
being developed, and integrated into the regional trail system which serves the Twin City metropolitan
' area. Where feasible, trail construction is being coordinated with other construction projects to assure
lowest cost development of this system. Funding for sidewalk and trail improvements is provided by
two accounts within the Municipal State Aid Construction fund. Activities included in the CIP are:
' 5 Year Improvements
' 1. Continued maintenance and repair of existing sidewalks and trails. The City owns and
maintains about 35 miles of sidewalks, and about 12 miles of bicycle/pedestrian trails.
2. Rehabilitation of the Palmer Lake Trail, including raising settled portions.
3. As a part of the Brooklyn Boulevard projects, sidewalks from 65th Avenue to the north City
limits will be reconstructed. An off-street trail will be added from the Park and Ride south of
I-94/694 along the west side to 69th, where it will cross the street to the east side, and continue
on to Noble, where it will continue up Noble as an on-street bicycle route.
' Table 13
LOCAL STATE AID FUND 5 YEAR PROJECTED BALANCE
..0 2t .:::•,.:....:. 2(10 :. 2(IQ4:..... .:.
M€.i!st� Jl'A'I �T�:` i�7Z?.'.)€�iea�€€[
Starting $1,974,702 $1,925,900 $1,902,298 $1,805,688 $1,670,968 $1,679,518
' Balance
Revenues
Investment interest $108,610 $96,290 $95,110 $90,280 $83,550 $83,980
t DNR Trail Grant 50,000
Expenditures
Capital Outlays $207412 $119,892 $191,720 $225,000 $75,000 $300,000
Sidewalks 55,000 0 25,000 0 25,000 0
Trails 110,000 100,000 25,000 25,000
Street improvements (232,588) (539,988) 95,860 200,000 50,000 300,000
Brooklyn Boulevard 275,000 559,880 45,860
' Ending $1,925,900 $1,902,298 $1,805,688 $1,670,968 $1,679,518 $1,463,498
Balance
City of Brooklyn Center Capital Improvement Program 2000-2004 Page 21
' Long-term Improvements
a. Completion of the 53rd Avenue trail link between the Shingle Creek/North Hennepin Trail
Loop trail and Bryant Avenue.
b. Consideration of the Twin Lake Trails stem and Shingle Creek trail head improvements.
Y � r
III. PARKS, PUBLIC FACILITIES, AND CAPITAL EQUIPMENT
Improvements to parks and other public facilities such as the Civic Center, central garage, and fire
stations, are made primarily through the Capital Improvements Fund. Certain types of large-scale a-scale
' equipment such as telephone systems are also purchased through the Capital Improvements Fund. The
Capital Improvements Fund is funded from a variety of sources, with the largest being the General
Fund and proceeds from General Obligation bond sales. In 1997, the Capital Improvements Fund was
split into two funds: the $1 million Capital Reserve Emergency Fund, and the Capital Improvements
' Fund. The Capital Improvements Fund is intended for park, building, and other miscellaneous
improvements, while the Capital Reserve Emergency Fund is a restricted fund intended to provide
' emergency financing for nonreimbursable emergency expenses or emergency cash flow. There is no
established minimum balance for the Capital Improvements Fund. Since all the improvements under
the following three sections are financed primarily through the Capital Improvements Fund, the table
projecting its balance in 5 years follows the final section.
a. Parks
' The Brooklyn Center park system is in the process of being systematically renovated. A thorough
review of park facilities has been completed and reviewed with the community through a series of
informational meetings hosted by the Park and Recreation Commission, and a plan for improvements is
' under way. This plan anticipates the continued use of the operating budget to make improvements such
as minor equipment (picnic tables, benches, trash receptacles, etc.) replacement; trail repair and
' sealcoating; minor shelter building and electrical repairs; landscaping enhancements; minor tennis court
rehab; etc. Major improvements such as playground replacement; shelter replacement; replacement of
field and trail lights; parking lot improvements; etc. would be financed through the Capital
' Improvements Fund.
This plan uses the following principles to establish priorities for improvements:
1. Complete the replacement of playground equipment by 1999.
2. If possible, improve neighborhood parks coincident with neighborhood street and utility
' improvements.
3. Provide geographic balance in improving parks, so that over a short period of time all
neighborhoods have access to at least one fully improved park.
4. Complete improvements at one Community Park per year.
5. If possible, when improving a park complete all improvements comprehensively. For
example, complete all playground, shelter, and other large improvements as well as
City of Brooklyn Center Capital Improvement Program 2000-2004 Page 22
' smaller improvements such as replacing picnic tables, trash receptacles, bleachers, and
drinking fountains, etc., repairing basketball courts, adding landscaping, sealcoating
trails, and replacing signs.
' 6. Improvements should be made systematically and annually from the Capital
Improvements Fund and General Fund, rather than periodically by bond issue
proceeds. Annual expenditures from the Capital Improvements Fund should generally
' not exceed $225,000.
These prioritization principles result in a program of seven to eight years of capital improvements.
This plan does not comprehend adding major new facilities, such as additional lighted ball fields.
Addition of new facilities would increase the length of the program. After about year ten, playgrounds,
' tennis courts, etc. which had been improved in the past several years would start to require
rehabilitation or replacement, and the cycle would begin again.
' This plan uses the following principles to establish the types of improvements:
1. Five parks have been designated Community Parks. These "destination parks" will
' have larger playgrounds; larger, heated shelter buildings; lighted rinks and ballfields;
lighted ball fields; and other specialized facilities such as tennis courts, or football or
soccer fields. These parks are: Central/Garden City, Grandview, Evergreen, West
' Palmer, and Kylawn.
2. Neighborhood parks will generally include playgrounds, basketball courts, ball
diamonds, and picnic shelters and picnic areas. Some parks with traditionally strong
hockey and pleasure skating programs will include lighted rinks and smaller warming
houses. Parks which would continue to have warming houses would be: Orchard Lane
and Northport. As specialized facilities in neighborhood parks are to be considered for
' major capital improvements, the neighborhood, the Park and Recreation Commission,
and the Council would review the appropriateness of the facility for the neighborhood
' and the park before making that investment.
5 Year Improvements
' 1. Complete the replacement of playground equipment.
e 2. Continue the systematic improvement of park facilities, with major improvements in the next 5
years to Central, Firehouse, Happy Hollow, East and West Palmer, Kylawn, Twin Lake,
Willow Lane, and Grandview.
' 3. Revise recreation programming as improvements are made.
Long Term Improvements
1. Continue the systematic improvement of park facilities:
' 2. Periodically obtain community input regarding new facilities or recreational needs, and adjust
the long-term plan accordingly.
City of Brooklyn Center Capital Improvement Program 2000-2004 Page 23
Table 14
' PARK FACILITIES FUTURE MAINTENANCE OR REPLACEMENT NEEDS
' PARK 5-MAR LONG TERM
Bellvue Monitor,minor improvements through General Fund Monitor,replace as necessary
' Brooklane Monitor,minor improvements through General Fund Review shelter condition
Cahlander 2004:install trail lights Monitor native plantings
Centerbrook GC See section below Monitor,replace as necessary
Central 2000:upgrade landscaping,replace lights,add trail signs Monitor,replace as necessary
Evergreen Monitor,minor improvements through General Fund Monitor,replace as necessary
' Firehouse 2000: replace shelter,lighting Monitor,replace as necessary
Freeway 2000:replace lighting,add soccer field,relocate ballfield Review shelter,playground condition
2005:replace picnic shelter
Garden City 2000:add pond,relocate rinks Monitor,replace as necessary
2002:replace lighting
' 2005:replace shelter
Grandview 2003:replace ballfield/hockey lights Monitor,replace as necessary
2004:replace shelter,repair tennis courts,move&pave hockey rink
' Hagel Arboretum 2000:landscaping improvements
2005:pond&landscaping improvements
Happy Hollow 2000:replace shelter,lights Monitor,replace as necessary
' Kylawn 2002: replace shelter,lights,pave hockey rink Monitor,replace as necessary`
2004: repair tennis courts
Lakeside No improvements
' Lions Monitor,minor improvements through General Fund Monitor,replace as necessary
Marlin Monitor,minor improvements through General Fund Monitor,replace as necessary
' North Mississippi Hennepin Parks improvements
Northport 2000:add soccer field,relocate ballfield
2005:replace shelter,lights
Orchard Lane 2001:replace shelter,lights Monitor,replace as necessary
Palmer Lake East 2000:replace shelter,lights,relocate and raise trail Monitor,replace as necessary
Palmer Lake West 2000:repair tennis court Monitor,replace as necessary
2001: replace shelter,lights,add storage bldg„pave rink
Palmer Lake 2001: trail signage,add covered tables Monitor,replace as necessary
Riverdale 2005:replace shelter,lights Monitor,replace as necessary
Twin Lake 2002:remove shelter&ballfield,replace playground,lights,add Park&Rec Commission recommendations
small parking lot,add fishing pier for improvement
Wangstad Monitor,minor improvements through General Fund Monitor,replace as necessary
Willow Lane 2003: replace shelter,lights Monitor,replace as necessary
City of Brooklyn Center Capital Improvement Program 2000-2004 Page 24
b. Centerbrook Golf Course
Centerbrook Golf Course is a nine hole, par three course operated as an enterprise fund. It was built in
1986-87 with a $1,100,000 loan and $600,000 grant from the Capital Improvements Fund. It opened
for business in Spring, 1988.
In 1997, a revised financial plan for the golf course restructured the fund's debt and created a capital
reserve. Annually, $20,000 is to be contributed toward the reserve to provide for replacement or
reconstruction of course facilities. Maintenance equipment is replaced through the Central Garage
Internal Service Fund, and is not funded from the capital reserve.
In Winter, 1997-98, the golf course ponds were expanded considerably and other improvements made
as a part of the Shingle Creek Regional Pond project. These ponds now serve as part of series of storm
' water detention ponds which treat storm water runoff from the Brookdale commercial area and
neighborhoods to the north and west, as well as TH 100 and Brooklyn Boulevard. The Storm Drainage
Utility budgets for maintenance of these ponds, so they are not a responsibility of the golf course.
5 Year Improvements
1. Replace furnishings and appliances in the clubhouse as necessary.
2. Replace irrigation system controllers and some foot bridges and overlay the parking lot.
' Table 15
GOLF COURSE FUND 5 YEAR PROJECTED BALANCE
. ......... .......x04Q .. 9(► .......... .....46�4..........
Operating Cash Starting Balance $18,518 $45,252 $70,945 $95,635 $119,151 $134,605
('Target starting operating ba lance) $53,470 $54,500 $55,570 $56,660 $57,490 $58,520
OOperatinr Revenues
Fees&rentals $305,618 $310,202 $314,855 $319,578 $324,372 $329,237
' Concessions&merchandise 48,850 49,583 50,326 51,081 51,848 52,625
Interest 2,000 3,530 5,264 7,099 7,025 8,297
Operating expenditures
Operating costs $238,184 $245,330 $252,689 $260,270 $268,078 $276,121
Cost of sales 34,750 35,793 36,866 37,972 39,111 40,285
Net operafinr incom $83.534 $82.193 $80,890 $79.516 $76,054 $73,755
' Add back depreciation 13,200 13,500 13,800 14,000 14,400 14,400
Loan repayment (50,000) (50,000) (50,000) (50,000) (55,000) (55,000)
Contrib to capital (20,000) (20,000) (20,000) (20,000) (20,000) (20,000)
Operating Cash Ending Balance $45,252 $70,945 $95,635 $119,151 $134,605 $147,760
Capital Reserve Cash Starting Bal $18,340 $25,340 $34,340 $46,340 $21,340 $31,340
Contribution to capital 20,000 20,000 20,000 20,000 20,000 20,000
' Capital Expenditures
Capital Outlays $13,000 $11,000 $8,000 $45,000 $10,000 $8,000
Clubhouse improvements 4,000 9,000 4,000 5,000
Grounds improvements 9,000 2,000 4,000 40,000 10,000 8,000
' Capital Reserve Cash Ending Bal $25,340 $34,340 $46,340 $21,340 $31,340 $43,340
Total Golf Course Ending Balance $70,592 1 $105,285 $141,975 $140,491 $165,945 $191 10O
City of Brooklyn Center Capital Improvement Program 2000-2004 Page 25
Long-term Improvements
' 1. Continuesystematic upgrade of facilities as necessary.
'
C. Government Buildings
' The City owns and operates several major facilities: City Hall and the Community Center (together, the
Civic Center); the Central Garage; and two fire stations. In addition, the City owns two of the three
municipal liquor store buildings. The City also owns and operates the Earle Brown Heritage Center, a
' convention center and Inn complex developed from several buildings formerly housing the historic
Earle Brown estate and horse farm.
' The Central Garage was recently remodeled and expanded and underground storage tanks removed and
replaced with a new fuel system. In 1998-99 a new public safety facility was constructed at Humboldt
and 67th Avenues, and the west fire station/liquor store was demolished a new west fire station was
' constructed. The east fire station was extensively remodeled. A referendum authorizing the sale of
$7.9 million of General Obligation bonds to finance the public safety and fire station work was
approved in November, 1997.
' Improvements to the City Hall and Community Center will be constructed in 2000. These
improvements would correct accessibility, mechanical, and space utilization deficiencies. The
' improvements will consist of the construction of a new community services center with community
center space on the first floor and city offices on the second floor. A connector will provide access
between the new building and the community center, which will be remodeled. The existing city hall
will be demolished. Funding for the improvements will come from the Capital Improvement Fund
Most improvements to the Earle Brown Heritage Center are considered elsewhere and are not
comprehended in this study. However, in 1998-99 several improvements were constructed through the
' Capital Improvements Fund, to be reimbursed from the proceeds of a special $2,500,000 grant in state
funds. These improvements include purchase of land for and construction of an overflow parking lot;
construction of the G barn; and construction of walkways connecting the major convention buildings
and some additional storage space. Proposed major improvements to facilities to be considered over
the next several years include:
' S Year Improvements
' 1. Construct a new community services center to provide for improved public access and
customer service and improved Council Chambers, to meet ADA accessibility requirements, to
correct code violations, and to provide additional community space.
' 2. Remodel the Community Center with the emphasis on improved accessibility and to meet code
requirements.
3. Rehabilitate the north and south parking lots at the Civic Center.
City of Brooklyn Center Capital Improvement Program 2000-2004 Page 26
' Long-term Improvements
1. Monitor community facility needs. Between 2005-2010, begin community discussions
regarding city hall and community center long-term needs.
2. Consider an additional cold storage building at the Central Garage to accommodate additional
' storage needs.
3. Reroof the Central Garage.
d. Miscellaneous Equipment
' The City operates a Central Garage Internal Service Fund, which owns all vehicles and major
equipment. The cost of owning (depreciation, license, insurance, overhead) and operating (fuel,
P reventative maintenance and repair) vehicles and equipment is charged back to the departments using
the equipment. Replacement of existin g equipment is financed from the Fund. The addition of
P
equipment is funded from a variety of sources: the General Fund, enterprise funds, etc. The City's
policy for the replacement of vehicles and equipment esta
lishes a projected reasonable life cycle for
each item. Life cycles are reviewed annually and updated on the basis of experience or changed
circumstances. New vehicles and equipment are proposed for addition to existing inventories and
' replacement schedules when new needs are clearly demonstrated. Vehicle and equipment purchases
are generally considered during the annual budget, and are no longer incorporated into the CIP.
' Routine equipment purchases, such as data processing equipment, are considered through the general
fund process and the MIS Strategic Plan, and are no longer incorporated into the CIP. However,
major equipment systems due to be considered for replacement which are beyond the scope of routine
are included here. For example, in 1998, the telephone systems which service the Civic Center,
i Central Garage, Heritage Center, Fire Stations, and Liquor stores were replaced.
' S Year Improvements
' 1. Consider the replacement of the City's public safety and public works radio systems.
' Long-term Improvements
1. Monitor data processing, telecommunications, and other equipment needs
City of Brooklyn Center Capital Improvement Program 2000-2004 Page 27
Table 16
CAPITAL IMPROVEMENTS FUND 5 YEAR PROJECTED BALANCE
> >> >ZD�€» 2AEf3; z >. ><>..�0
! Q t? 311 :
Starting Balance(Net Current Assets) $8,743,3421 $3,582,7791 71 7 91 $1,032,1891 $1.1 1 7 9
' Revenues
Investment interest $214,500 $179,140 $35,520 $43,410 $51,610 $57,590
Investment interestfbonds 105,000
' Golf course loan payments 50,000 50,000 50,000 50,000 55,000 55,000
Liquor store loan payments 30,914 24,640
Other governments 2,500,000
' Transfer from General/Liquor Fund 550,000 300,000 300,000 300,000 300,000 300,000
Change in fair market value (70,000)
Other 10,000
Expenditures
' Capital Outlays $8,550,977 $3,426,200 $227,600 $229,500 $287,000 $739,500
East fire station 819,604
West fire station 2,310,523
' Police station 3,666,263
Arbitrage rebate 86,251
City Hall/Comm Ctr impr 10,000 3,200,000
' Park improvements 221,663 226,200 227,600 229,500 287,000 214,500
Central Garage impr 58,981 225,000
EBHC impr 1,377,205
Equipment/other 488 300,000
Ending Balance(as per financial report) $3,582,779 $710,359 $868,279 $1,032,189 $1,151,799 $824,889
Change in fair market value (70,000)
' Ending Balance(net of change in $3,652,779 $780,359 $938,279 $1,102,189 $1,221,799 $894,889
fair market value
I
City of Brooklyn Center Capital Improvement Program 2000-2004 Page 28
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EXPENDITURES:
All water utility
WATER SUPPLY SYSTEM
SCADA Replacement (119,246)
Design#5,6 exterior rehab
Wellhouse#5&6 exterior rehab 210,000
Wellhouse#7 rehab
Wellhouse#4 addn 40,000
Replace Old 65th Ave main 25,000
Loop Palmer Lake Circle 25,000
WATER TOWERS
Repair Paint on Tower#1 180,000
Repair Paint on Tower#2
Replace Paint on Tower#3 31,512
Landscape Tower#1 2,552
MISCELLANEOUS
Replace Fuel Tanks
Install adjustable speed drives 12,400
Portable 250 KW generator
Relocate W Fire main
TOTAL EXPENDITURES $342,218 $25,000 1 $40,000 1 $o $o 1 $0
FUND SOURCES:
Water Utility 342,218 25,000 40,000 0 0 0
NSP
TOTAL $342,218 $25,000 $40,000 $0 $0 $0
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Sanitary Sewer Utility Capital Improvements
07-Dec-99 1999 2000 2001 2002 2003 2004 FUND SOURCE
EXPENDITURES:
All San Sewer Utility
LIFT STATIONS
INTRAC Replacement 202,563
Previous years' projects
Replace Lifts 8&9+A92 and Forcemain+A116 400,000 150,000
SEWER REPLACEMENT:
Stabilize Miss River Interceptor 200,000
MISCELLANEOUS
Replace Fuel Tanks
TOTAL EXPENDITURES $402,563 $400,000 $0 $0 $150,000 $0
FUND SOURCES:
Sanitary Sewer Utility 402,563 400,000 0 0 150,000 0
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TOTAL $402,563 $400,000 $0 $0 $150,000 $0
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Storm Drainage Utility Capital Improvements
Storm drainage utility
EXPENDITURES: except where noted
SYSTEM IMPROVEMENTS
Miscellaneous structure improvmen 29,397
Previous years' projects
WATER TREATMENT IMPROVEMENTS
Shingle Creek Regional Pond 1,828,513 11,350 TIF,DTED grant,SDU,MpIs
TIF
MPLS 299,503
DTED Grant 1,117,767
Storm Drainage Utility: to MpIs 382,730 11,350
Storm Drainage Utility 28,513
Twin Lake Improvements 200,000
Palmer Lake Improvements 250,000 200,000
MISCELLANEOUS
Palmer Lake Drainage Study 22,574
Twin Lake Study 7,500
Surface Water Study 1/2 SDU, 1/2 Cap Impr Fund
TOTAL EXPENDITURES $1,887,984 $261,350 $200,000 $0 $200,000 $0
FUND SOURCES:
Storm Drainage Utility 470,714 261,350 200,000 0 200,000 0
Capital Improvements Fund
TIF
Other Governments 1,417,270
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Sidewalk and Trail Improvements
07-Dec-99 1999 2000 2001 2002 2003 2004 FUND SOURCE
EXPENDITURES: Local State Aid
except where noted
OFF-STREET TRAIL:
Kylawn/Preserve 50% DNR match
Miscellaneous park trails 60,000 25,000
53rd Ave Greenway Trails 100,000 50% DNR match
Palmer Lake Trails 100,000 25,000
ON-STREET TRAIL:
Marking and signage General Fund
it
SIDEWALK:
Miscellaneous repairs' 55,000 25,000 25,000
Repair retaining walls
Repair streetscape nodes
TOTAL EXPENDITURES $215,000 $100,000 $50,000 $25,000 $25,000 $0
FUND SOURCES:
State Aid- Local 165,000 100,000 50,000 25,000 25,000 0
DNR 50,000 0 0 0 0
TOTAL $215,000 $100,000 $50,000 $25,000 $25,000 $0
*In 1999, sidewalk repairs and retaining wall repairs were combined into one project.
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Park Improvements
03-Dec-99 1999 2000 2001 2002 2003 2004 FUND SOURCE
EXPENDITURES:
Bellvue
Shelter, playground, lights, misc 20,000 All Cap Impr Fund
Brooklane except as noted
Cahlander 10,000
Cen tral
Shelter, ballfield, plaza pond 85,863
Lighting, landscaping 41,500
Centerbrook Golf Course
Clubhouse impr 4,000 9,000 4,000 5,000 Golf Course Fund
Grounds impr 9,000 2,000 4,000 40,000 10,000 8,000 Golf Course Fund
Other Golf Course Fund
Evergreen
Shelter, lighting, misc
Firehouse
Picnic shelter, lighting, misc 41,800
Freeway
Lighting, etc 11,800
Garden City
Shelter, lights, misc 10,000 50,000
Grandview
Shelter, ball field lights, misc 3,800 200,000 149,500
Happy Hollow
Playground equipment
Shelter, misc 29,300
Kylawn/Arboretum
Shelter,tennis courts, misc 3,800 10,000 132,500 55,000
Lions
Shelter, lighting, misc 30,200
Marlin
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03-Dec-99 1999 2000 2001 2002 2003 2004 FUND SOURCE
Northport
Lighting, etc 22,800 5,000
Orchard
Shelter, misc impr 81,800
E Palmer
Playground equipment 6,500
Shelter, misc impr 41,800
Palmer Lake Park
Picnic shelter, misc impr 18,500
W Palmer
Shelter, tennis courts, reconstr pa 3,800 35,000 127,300
lot, storage, misc impr
Riverdale
Picnic shelter, lighting, misc
Twin Lake
Playground, parking lot, lighting 47,000
Wangstad
Playground equipment 26,400
Willow Lane
Shelter, misc impr 18,500 87,000
TOTAL EXPENDITURES $234,663 $237,200 $235,600 $274,500 $297,000 $222,500
FUND SOURCES:
Capital Impr Fund $221,663 $226,200 $227,600 $229,500 $287,000 $214,500
Golf Course 13,000 11,000 8,000 45,000 10,000 8,000
TOTAL $234,663 $237,200 $235,600 $274,500 $297,000 $222,500
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Public Building Improvements
03-Dec-99 1999 2000 2001 2002 2003 2004 FUND SOURCE
Capital Impr Fund
EXPENDITURES: except where noted
CIVIC CENTER
Construct new police station 3,666,263 GO Bonds/CIF
Purchase land
Rehabilitate City Hall/Comm Cent 10,000 3,000,000
Replace phone systems 488
Replace radio system 300,000
Pool ozonozation
Rehab parking lots 200,000
CENTRAL GARAGE
Replace fuel tanks Cap Impr Fund, Utilities
Garage addition 84,258 Cap Impr Fund, Utilities
Additional cold storage 450,000
Reroof
FIRE STATIONS
Remodel East Station 819,604 GO Bonds/CIF
New West Station 2,310,523 GO Bonds/CIF
Purchase land GO Bonds/CIF
EBHC
Building&parking lot impr 1,377,205 State grant funds
TOTAL EXPENDITURES 1 $8,268,341 $3,200,000 $0 $o $0 $750,000
FUND SOURCES:
Capital Improvements Fund (1,053,326) 3,200,000 0 0 0 525,000
Water Utility 12,639 112,500
Sanitary Sewer Utility 12,639 112,500
GO Bonds 6,796,390 0 0 0
Other governments 2,500,000 0 0 0
TOTAL $8,268,341 $3,200,000 $0 $0 $0 $750,000
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Street Improvements
03-Dec-99 1999 2000 2001 2002 2003 2004 FUND SOURCE
EXPENDITURES:
SIGNALS
Replace lamps with LCDs 5,855 Local State Aid
Pole painting&restoration 25,000 Local State Aid
Xerxes/55th&56th 250,000 Special Assessments
STATE AID STREETS
Previous years'projects MSA-Regular
France Avenue.69th to N City Limits 0
MSA-Regular 161,987 MSA-Regular
MSA-Local (122,977) Local State Aid
Water Utility Water Utility
Sanitary Sewer Utility Sanitary Sewer Utility
Storm Drainage Utility (39,010) Storm Drainage Utility
Special Assessments Special Assessments
69th Avenue Roadway&Landscape 3,864
MSA-Regular 245,221 MSA-Regular
MSA-Local (213,966) Local State Aid
Water Utility (8,184) Water Utility
Sanitary Sewer Utility (22,685) Sanitary Sewer Utility
Storm Drainage Utility 3,478 Storm Drainage Utility
Special Assessments Special Assessments
John Martin Drive (63)
MSA-Regular 47,328 MSA-Regular
MSA-Local (47,391) Local State Aid
Water Utility Water Utility
Sanitary Sewer Utility Sanitary Sewer Utility
Storm Drainage Utility Storm Drainage Utility
Special Assessments I Special Assessments
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Street Improvements
03-Dec-99 1999 2000 2001 2002 2003 2004 FUND SOURCE
Earle Brown Drive as of 11/30 277,139
MSA-Regular 104,448 12,915 MSA-Regular
MSA-Local (55,106) (12,915) Local State Aid
Water Utility 506 Water Utility
Sanitary Sewer Utility 2,004 Sanitary Sewer Utility
Storm Drainage Utility 1,371 Storm Drainage Utility
Special Assessments 223,916 Special Assessments
Brooklyn Boulevard, 64th to 1,075,000 1,732,680 229,260
ROW:TIF 800,000 TIF
ROW: Local State Aid 200,000 Local State Aid
Roadway: MSA 99,000 MSA-Regular
Roadway: LSA 182,100 Local State Aid
Water Utility 203,500 Water Utility
Sanitary Sewer Utilty 7,200 Sanitary Sewer Utility
Storm Drainage Utility 400 Storm Drainage Utility
Enhancements: ISTEA 862,700 183,400 ISTEA
Enhancements: LSA 75,000 377,780 45,860 Local State Aid
Lighting, Landscaping 0 NSP
73rd. Humboldt to TH 252 350,000
MSA-Regular 232,320 MSA-Regular
MSA-Local (45,100) Local State Aid
Water Utility 56,320 Water Utility
Sanitary Sewer Utility 56,320 Sanitary Sewer Utility
Storm Drainage Utility (16,330) Storm Drainage Utility
Street Assessments 50,140 Street Assessments
Storm Drainage Assessments 16,330 Storm Dr Assessments
Shingle Cr Pkwy. CR 10 to I-694 x
MSA-Regular MSA-Regular
MSA-Local Local State Aid
Water Utility Water Utility
Sanitary Sewer Utility. Sanitary Sewer Utility
Storm Drainage Utility Storm Drainage Utility
Special Assessments ISpecial Assessments
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Street Improvements
03-Dec-99 1999 2000 2001 2002 2003 200-4-7-1 FUND SOURCE
Summit. SCP to TH 100 x
MSA-Regular MSA-Regular
MSA-Local Local State Aid
Water Utility Water Utility
Sanitary Sewer Utility Sanitary Sewer Utility
Storm Drainage Utility Storm Drainage Utility
Special Assessments Special Assessments
53rd. France Avenue to 55th
MSA-Regular MSA-Regular
MSA-Local Local State Aid
Water Utility Water Utility
Sanitary Sewer Utility Sanitary Sewer Utility
Storm Drainage Utility Storm Drainage Utility
Special Assessments Special Assessments
Dupont. 65th to 73rd
MSA-Regular MSA-Regular
MSA-Local Local State Aid
Water Utility Water Utility
Sanitary Sewer Utility Sanitary Sewer Utility
Storm Drainage Utility Storm Drainage Utility
Special Assessments Special Assessments
Xerxes. 55th, 56th
MSA-Regular MSA-Regular
MSA-Local Local State Aid
Water Utility Water Utility
Sanitary Sewer Utility Sanitary Sewer Utility
Storm Drainage Utility Storm Drainage Utility
Special Assessments Special Assessments
COMMERCIAL STREETS
James/67th 70%Special assmnts,
MSA-Local Local State Aid
Water Utility Water Utility
Sanitary Sewer Utility Sanitary Sewer Utility
Storm Drainage Utility Storm Drainage Utility
Special Assessments Special Assessments
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Street Improvements
03-Dec-99 1999 2000 2001 2002 2003 2004 FUND SOURCE
Lee/68th 30%LSA
MSA-Local Local State Aid
Water Utility Water Utility
Sanitary Sewer Utility Sanitary Sewer Utility
Storm Drainage Utility Storm Drainage Utility
Special Assessments Special Assessments
66th/Camden 610,000
MSA-Local 61,365 Local State Aid
Water Utility Water Utility
Sanitary Sewer Utility Sanitary Sewer Utility
Storm Drainage Utility Storm Drainage Utility
Special Assessments 548,635 Special Assessments
47th/48th/Dusharme x
MSA-Local Local State Aid
Water Utility Water Utility
Sanitary Sewer Utility Sanitary Sewer Utility
Storm Drainage Utility Storm Drainage Utility
Special Assessments Special Assessments
NEIGHBORHOOD STREETS
James/Knox/57th
Sp Assess Constr Fund 39,794 Sp Assess Constr Fund
MSA-Regular 393,751 MSA-Regular
MSA-Local (434,976) MSA-Local
Water Utility (1,431) Water Utility
Sanitary Sewer Utility Sanitary Sewer Utility
Storm Drainage Utility Storm Drainage Utility
Street Assessments Street Assessments
Storm Drainage Assessments Storm Dr Assessments
Orchard West
Sp Assess Constr Fund 106,263 Sp Assess Constr Fund
MSA-Regular MSA-Regular
MSA-Local MSA-Local
Water Utility Water Utility
Sanitary Sewer Utility Sanitary Sewer Utility
Storm Drainage Utility Storm Drainage Utility
Street Assessments Street Assessments
Storm Drainage Assessments Storm Dr Assessments
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03-Dec-99 1999 2000 2001 2002 2003 20-0-4-7 FUND SOURCE
Bellvue Neighborhood(as of 11/3
Sp Assess Constr Fund Sp Assess Constr Fund
MSA-Regular 22,345 MSA-Regular
MSA-Local (22,345) MSA-Local
Water Utility Water Utility
Sanitary Sewer Utility Sanitary Sewer Utility
Storm Drainage Utilty Storm Drainage Utility
Street Assessments Street Assessments
Storm Drainage Assessments Storm Dr Assessments
St.AI's Neighborhood as of 11/3
Sp Assess Constr Fund Sp Assess Constr Fund
MSA-Regular MSA-Regular
MSA-Local MSA-Local
Water Utility Water Utility
Sanitary Sewer Utility Sanitary Sewer Utility
Storm Drainage Utilty Storm Drainage Utility
Street Assessments Street Assessments
Storm Drainage Assessments Storm Dr Assessments
SE Neighborhood as of 11/29
Sp Assess Constr Fund 574,782 Sp Assess Constr Fund
MSA-Regular 115,030 (980) MSA-Regular
MSA-Local 0 980 MSA-Local
Water Utility 48,683 Water Utility
Sanitary Sewer Utility 505,205 Sanitary Sewer Utility
Storm Drainage Utilty 14,952 Storm Drainage Utility
Street Assessments 803,251 Street Assessments
Storm Drainage Assessments 265,626 Storm Dr Assessments
Garden City Central
Sp Assess Constr Fund 351,230 Sp Assess Constr Fund
MSA-Regular 289,080 MSA-Regular
MSA-Local 75,000 MSA-Local
Water Utility 630,520 Water Utility
Sanitary Sewer Utility 474,180 Sanitary Sewer Utility
Storm Drainage Utilty 670,160 Storm Drainage Utility
Street Assessments 831,195 Street Assessments
Storm Drainage Assessments 272,210 Storm Dr Assessments
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Street Improvements
03-Dec-99 1999 2000 2001 2002 2003 2004 FUND SOURCE
Middle Twin Lake
Sp Assess Constr Fund 140,640 Sp Assess Constr Fund
MSA-Regular MSA-Regular
MSA-Local MSA-Local
Water Utility 104,040 Water Utility
Sanitary Sewer Utility 104,040 Sanitary Sewer Utility
Storm Drainage Utilty 85,140 Storm Drainage Utility
Street Assessments 153,120 Street Assessments
Storm Drainage Assessments 49,500 Storm Dr Assessments
Tangletown
Sp Assess Constr Fund 856,045 Sp Assess Constr Fund
MSA-Local 50,000 MSA-Local
Water Utility 595,180 Water Utility
Sanitary Sewer Utility 595,180 Sanitary Sewer Utility
Storm Drainage Utilty 525,280 Storm Drainage Utility
Street Assessments 842,300 Street Assessments
Storm Drainage Assessments 255,895 Storm Dr Assessments
Palmer East
Sp Assess Constr Fund 834,602 Sp Assess Constr Fund
MSA-Regular MSA-Regular
MSA-Local 50,000 MSA-Local
Water Utility 665,670 Water Utility
Sanitary Sewer Utility 665,670 Sanitary Sewer Utility
Storm Drainage Utilty 560,350 Storm Drainage Utility
Street Assessments 1,096,258 Street Assessments
Storm Drainage Assessments 312,050 Storm Dr Assessments
Northport South
Sp Assess Constr Fund Sp Assess Constr Fund
MSA-Regular MSA-Regular
MSA-Local MSA-Local
Water Utility Water Utility
Sanitary Sewer Utility Sanitary Sewer Utility
Storm Drainage Utilty Storm Drainage Utility
Street Assessments Street Assessments
Storm Drainage Assessments Storm Dr Assessments
M M LET- CfMal M$rovMMenMogr rr - "e ail RIC'apTI O ys M
Street Improvements
03-Dec-99 1999 2000 2001 2002 2003 2004 FUND SOURCE
Halifax/Grimes/France
Sp Assess Constr Fund 135,535 Sp Assess Constr Fund
MSA-Regular MSA-Regular
MSA-Local MSA-Local
Water Utility 69,565 Water Utility
Sanitary Sewer Utility 58,580 Sanitary Sewer Utility
Storm Drainage Utilty 76,885 Storm Drainage Utility
Street Assessments 25,560 Street Assessments
Storm Drainage Assessments 0 1 Storm Dr Assessments
Garden City North
Sp Assess Constr Fund 549,395 Sp Assess Constr Fund
MSA-Regular 0 MSA-Regular
MSA-Local 50,000 MSA-Local
Water Utility 566,625 Water Utility
Sanitary Sewer Utility 477,160 Sanitary Sewer Utility
Storm Drainage Utilty 372,645 Storm Drainage Utility
Street Assessments 712,790 Street Assessments
Storm Drainage Assessments 253,625 Storm Dr Assessments
Garden City South
Sp Assess Constr Fund 501,392 Sp Assess Constr Fund
MSA-Regular 469,800 MSA-Regular
MSA-Local 100,000 MSA-Local
Water Utility 442,325 Water Utility
Sanitary Sewer Utility 442,325 Sanitary Sewer Utility
Storm Drainage Utilty 328,944 Storm Drainage Utility
Street Assessments 634,825 Street Assessments
Storm Drainage Assessments 216,170 Storm Dr Assessments
Northport West
Sp Assess Constr Fund 164,310 Sp Assess Constr Fund
MSA-Regular 273,660 MSA-Regular
MSA-Local MSA-Local
Water Utility 239,500 Water Utility
Sanitary Sewer Utility 239,500 Sanitary Sewer Utility
Storm Drainage Utilty 134,320 Storm Drainage Utility
Street Assessments 352,640 Street Assessments
Storm Drainage Assessments 93,000 1 1 Storm Dr Assessments
TftLPM- G"tal"$rolMerl%ogM - ail M a OMs m M M M
Street Improvements
03-Dec-99 1999 2000 2001 2002 2003 2004 FUND SOURCE
ENHANCEMENTS
Paint 69th Avenue parkway fence 14,000 Local State Aid
Xerxes Avenue Streetscape 100,000 Local State Aid
BCIP Streetscape 250,000 Local State Aid
TOTAL EXPENDITURES 1 $4,444,5871 $5,923,3931 $3,577,6251 $5,369,191 1 $3,719,880 1 $4,434,600
FUND SOURCES:
MSA-Regular 534,372 1,188,073 0 743,460 0 0
MSA-Local 42,412 19,892 95,860 200,000 50,000 300,000
Water Utility 41,005 888,909 636,190 785,865 595,180 665,670
Sanitary Sewer Utility 484,524 537,700 535,740 785,865 595,180 665,670
Storm Drainage Utility 19,801 615,220 449,530 548,404 525,280 560,350
Special Assessments: Streets 1,575,802 1,131,335 738,350 1,140,585 842,300 1,096,258
Special Assessments: Storm Dr 265,626 288,540 253,625 358,670 255,895 312,050
Special Assessment Constr Fund 681,045 391,024 684,930 806,342 856,045 834,602
TIF 800,000 0 0 0 0 0
Other Governments 0 1 862,700 1 183,400 1 0 1 0 1 01 1
TOTAL $4,444,587 $5,923,393 $3,577,625 $5,369,191 1 $3,719,880 1 $4,434,600
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Member introduced the following resolution and moved
its adoption:
RESOLUTION NO.
RESOLUTION APPROVING THE 2000-2004 CAPITAL IMPROVEMENT PROGRAM
WHEREAS, the proposed 2000-2004 Capital Improvement Program has been
reviewed by the Financial Commission and the Park and Recreation Commission; and
WHEREAS, the City Council conducted a public hearing on December 13, 1999
to hear public comments with regard to said Capital Improvement Program.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center, Minnesota that the 2000-2004 Capital Improvement Program is hereby adopted.
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
S whereupon said resolution was declared duly passed and adopted.
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Member introduced the following resolution and moved
its adoption:
RESOLUTION NO.
• RESOLUTION APPROVING A FINAL TAX CAPACITY LEVY FOR THE
PURPOSE OF DEFRAYING THE COST OF OPERATION, PROVIDING
INFORMATIONAL SERVICE, AND RELOCATION ASSISTANCE
PURSUANT TO THE PROVISIONS OF MSA 469.001 THROUGH 469.047 OF
THE HOUSING AND REDEVELOPMENT AUTHORITY OF THE CITY OF
BROOKLYN CENTER FOR THE YEAR 2000
WHEREAS, the City Council of the City of Brooklyn Center is the governing body
of the City of Brooklyn Center; and
WHEREAS, the City Council has received a resolution from the Housing and
Redevelopment Authority of the City of Brooklyn Center entitled a "Resolution Establishing the
Final Tax Levy for the Brooklyn Center Housing and Redevelopment Authority for the Year
2000"; and
WHEREAS, Minnesota statutes currently require certification of a final tax levy
to the Hennepin County Auditor on or before December 28, 1999; and
WHEREAS, the City Council, pursuant to the provisions of MSA 469.033,
Subdivision 6, must by resolution consent to the final tax levy of the Housing and Redevelopment
Authority of the City of Brooklyn Center.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center that a special tax be levied upon all real and personal property within the City
of Brooklyn Center at the rate of 0.0144% of taxable market value of all taxable property, real and
personal, situated within the corporate limits of the City of Brooklyn Center, Minnesota and not
exempted by the Constitution of the State of Minnesota or the valid laws of the State of Minnesota.
BE IT FURTHER RESOLVED that the said property tax levy be used for the
operation of the Brooklyn Center housing and Redevelopment Authority pursuant to the provision
of MSA 469.001 through 469.047.
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor
• thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
Member introduced the following resolution and moved
its adoption:
RESOLUTION NO.
RESOLUTION TO AUTHORIZE A FINAL TAX LEVY FOR 2000
APPROPRIATIONS FOR THE GENERAL FUND, THE DEBT SERVICE
FUNDS, THE E.D.A. FUND, AND THE H.R.A. FUND BUDGETS
WHEREAS, The City of Brooklyn Center is annually required by Charter and state
law to approve a resolution setting forth an annual tax levy to Hennepin County; and
WHEREAS, Minnesota statutes require certification of a final tax levy to Hennepin
County on or before December 28, 1999.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center as follows:
1. There is hereby levied upon all taxable property lying within the City of Brooklyn
Center, a proposed tax levy of the following sums for the purpose indicated:
GENERAL FUND without debt $6,702,315
STREET IMPROVEMENT DEBT SERVICE-94 68,193
STREET IMPROVEMENT DEBT SERVICE-95 69,126
STREET IMPROVEMENT DEBT SERVICE-96 120,242
POLICE & FIRE BUILDING DEBT SERVICE 783,012
TOTAL GENERAL"FUND $7,742,888
ECONOMIC DEVELOPMENT AUTHORITY 208,495
HOUSING & REDEVELOPMENT AUTHORITY 148,951
$8,100,334
2. The City Clerk shall cause a copy of this resolution to be certified to Hennepin
County so that said sum shall be spread upon the tax rolls and will be payable in the year 2000.
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor
is thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
® its adoption: Member introduced the following resolution and moved
RESOLUTION NO.
RESOLUTION TO ADOPT THE 2000 PROPOSED BUDGET FOR THE
GENERAL FUND
.WHEREAS, the City of Brooklyn Center is annually required by Charter and state
law to adopt an annual budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center that the appropriations for budgeted funds for the calendar year 2000 shall be:
1. APPROPRIATIONS:
Organizational Unit
General Government $1,529,880
Public Safety 5,231,133
Community Development 692,844
Convention& Tourism 308,750
Social Services 95,030
Public Works 2,651,138
Parks 934,024
Recreation 1,380,017
Risk Management 152,700
Contingency 57,808
Central Supplies & Support 254,568
Civic Events 13,767
Reimbursements from Other Funds -749,233
Transfers to Capital Projects Fund 100,000
Transfers to Special Assessment Construction Funds 394,197
Transfers to Street Debt Service Funds 237,681
Transfers to Police & Fire Debt Service Fund 745,726
---------------
TOTAL GENERAL FUND $14,030,030
•
RESOLUTION NO.
2. ESTIMATED REVENUES:
General Property Taxes $7,484,653
Sales Taxes on Lodging 650,000
Licenses & Permits 512,050
Intergovernmental Revenue 4,067,577
General Government Services Charges 23,600
Public Safety Service Charges 31,000
Recreation Fees 725,150
Fines & Forfeitures 200,000
Miscellaneous Revenue 336,000
TOTAL GENERAL FUND REVENUE BY SOURCE $14,030,030
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor
thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
Member introduced the following resolution and moved
its adoption:
RESOLUTION NO.
RESOLUTION TO ADOPT THE 2000 PROPOSED BUDGETS FOR THE
SPECIAL REVENUE FUNDS
WHEREAS, the City of Brooklyn Center is required by Charter and state law to
adopt an annual budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center that the budgets for the following funds for the year 2000 shall be:
SPECIAL REVENUE ESTIMATED
FUNDS REVENUES: APPROPRIATIONS:
Housing & Redevelopment Auth. $164,166 $164,166
Economic Development Authority $649,714 $649,714
Earle Brown Tax Increment Distr. $1,218,500 $1,364,000
Tax Increment Distr. #3 $2,047,255 $769,801
Police Drug Forfeiture Fund $20,000 $20,000
• Community Dev Block Grant $241,308 $241,308
City Initiatives Grant Fund $150,000 $150,000
------------- -------------
TOTAL $4,490,943 $3,358,989
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor
thereof:
. and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
Member introduced the following resolution and moved
its adoption:
RESOLUTION NO.
RESOLUTION TO ADOPT THE 2000 PROPOSED BUDGETS FOR THE
CAPITAL PROJECTS FUNDS
WHEREAS, the City of Brooklyn Center is required by Charter and state law to
adopt an annual budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center that the budgets for the following funds for the year 2000 shall be:
CAPITAL PROJECTS ESTIMATED
FUNDS REVENUES: APPROPRIATIONS:
Capital Reserve Emergency Fund $60,000
Capital Improvements Fund $336,640 $3,426,200
M.S.A. Construction Fund $546,524 $2,131,655
Special Assessment Construction $1,821,352 $1,810,899
------------- -------------
® TOTAL $2,764,516 $7,368,754
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor
thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
•
Member introduced the following resolution and moved
its adoption:
RESOLUTION NO.
RESOLUTION TO ADOPT THE 2000 PROPOSED BUDGETS FOR THE
ENTERPRISE FUNDS
WHEREAS, the City of Brooklyn Center is required by Charter and state law to
adopt an annual budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center that the budgets for the Enterprise Funds for the year 2000 shall be:
OPERATIONS: ESTIMATED
REVENUES: APPROPRIATIONS:
Liquor Stores $3,603,200 $3,544,544
Centerbrook Golf Course $366,141 $326,806
Earle Brown Heritage Center $3,547,337 $3,468,542
Water Utility $1,413,200 $1,200,043
Sanitary Sewer $2,472,036 $1,977,791
Storm Drainage $1,068,859 $505,406
Recycling $215,000 $215,000
TOTAL $12,685,773 $11,238,132
CONSTRUCTION: APPROPRIATIONS:
Liquor Stores $10,000
Centerbrook Golf Course $11,000
Earle Brown Heritage Center $48,530
Water Utility $963,509
Sanitary Sewer $956,300
Storm Drainage $904.230
TOTAL $2,893,569
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor
thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
its adoption: Member introduced the following resolution and moved
RESOLUTION NO.
RESOLUTION TO ADOPT THE 2000 PROPOSED BUDGETS FOR THE
INTERNAL SERVICE FUNDS
WHEREAS, the City of Brooklyn Center is required by Charter and state law to
adopt an annual budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center that the budgets for the following funds for the year 2000 shall be:
INTERNAL SERVICE ESTIMATED
FUNDS REVENUES: APPROPRIATIONS:
Public Employees Retirement $70,000 $70,000
Central Garage $1,860,944 $1,858,930
TOTAL $1,930,944 $1,928,930
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor
thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
03[ City of Brooklyn Center
A great place to start. A great place to stay.
To: Mayor Kragness and Council Members Hilstrom, Lasman,Nelson and Peppe
From: Michael J. McCauley
City Manager
Date: December 9, 1999
Re: Changes in General Fund Budget Sheets
Attached are the sheets that have changed since the November 16th Work Session. The changes
reflect adjustments pursuant to changes in my contract, adjustment of the assistant city manager's
salary, the terms of the contract with Local 49 representing the public works employees, and the
social service funding allocations made by the Council. The impact of those changes are then
reflected in Central Supplies with an adjustment of contingency.
•
i
6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430-2199 • City Hall & TDD Number(612) 569-3300
Recreation and Community Center Phone & TDD Number (612) 569-3400 •FAX(612) 569-3494
An Affirmative Action/Equal Opportunities Employer
Division: Administration
Budget Code: 401
Program No: 1031
PROFILE
The City Manager is the Chief Administrative Officer of the City. It is the City Manager's duty to enforce
the City Charter and all ordinances. The City Manager's office provides general administrative services for
the management of the City to ensure that all Council policies and directives are carried out. Activities
include coordinating recommendations to the City Council on financial,legislative, and management issues
and to provide liaison between the Council, advisory boards and commissions, staff, other levels of
government,the media, and the public.
Management and Intergovernmental Relations. Provide general administrative services required for the
management of City affairs. Works with community members, other public or private agencies,
organizations, schools, etc., on all areas which affect the City. Support staff handle general government
activities including both election and front counter/customer receptionist activities.
Communications Handles and coordinates City communication activities,both externally and internally.
Coordinates publication of the City newsletter. Creates newsletters, forms, flyers, handles information
released to the media,develops other information newsletters and packets as needed. Handles coordination
of cable TV activities in the organization, including broadcast of council meetings.
Customer Service. Responsible for front counter, cashier, switchboard,and main receptionist for City Hall.
Handles building permits, licensing, public inquiries for information regarding City services, activities,
• events,meetings. Refers customers to appropriate departments if services cannot be handled at front desk.
Performs duties of central cashier for city operations.
DEPARTMENTAL GOALS
• Implement Council policies, resolutions, and ordinances as adopted by the City Council.
• Prompt and efficient delivery of City services.
• Maintain a positive relationship with governmental agencies and surrounding municipalities to enhance
the City's plans and programs.
• Continue to work on joint and cooperative ventures.
• Accurate and timely communication to residents through City newsletter(six issues per year and special
issue if warranted), cable, and media releases.
• Develop proposals for five year planning for City Council consideration.
• Preparation of annual budget.
• Continue Brooklyn Center Cares initiative.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4310 Professional Services $2,000
Included are notary bond and miscellaneous professional services for administration and
special projects. Cost for consultant to facilitate team building and goal setting session(s)
for Department Heads and Supervisors as it directly relates to goals and objectives set by
City Manager and Council.
4334 Use of Personal Auto $4,900
Reimbursement for mileage and parking fees incurred by employees when conducting City
business. City Manager automobile allowance included in this account. This amount is for
all employees in the department and is not broken down to division levels.
4413 Dues and Subscriptions $2,000
Memberships for various professional organizations for overall operation and management
of administration. Includes the following: Brooklyn Community Chamber,ICMA,MAMA,
MCMA, League of MN Cities Directory, and Minnesota State Statutes.
PERSONNEL LEVELS
Number Position
1 City Manager
1 Administrative Technician
1 Customer Service Representative/Permit Technician
Other staff involved in supporting and working on general administration are the positions of City Clerk,
Assistant City Manager/Human Resources Director, Human Resources Assistant, Community
Development/Administrative Secretary,and Administrative Specialist which have separate division budgets
for operations.
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use/need
purchase date
1 Replacement PC March 2000 1 $2,800 Replace City Manager's
Computer
•
CITY OF BROO N CENTER
MANAGER' RECOMD BUDGET WORKSHEET BY DIVISION
2000 BUDGET
2000 2000
Object Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/99 REQUESTED RECOMMENDED
DIV ADMINISTRATION 401
4100 Wages Regular Employees 109,196 85,630 127,408 89,329 134,969 134,969
4112 Overtime Regular Employee 129 0 613 0 647 647
4130 Wages Part-time Employees 9,057 6,746 0 0 0 f 0
4131 Overtime of Part-time Emp 0 2,035 0 0 0 0
4133 Vacation Pay 5,549 10,144 0 6,739 0 0
4134 Holiday Pay 4,837 6,715 0 3,343 0 0
4135 Sick Leave Pay 1,585 1,668 0 785 0 0
Salaries and Wages TOTAL 130,354 112,938 128,021 100, 196 135,616 135,616
4142 PERA Coordinated Plan 4,854 5,656 6,631 5,190 7,025 7,025
4146 FICA 7,975 7,357 9,794 7,730 8,936 8,936
4150 Employee Benefits 6,332 10,263 8,924 7,334 9,524 9,524
4151 Health Insurance 1,806 0 0 0 0 0
4152 Life Insurance 11 0 0 0 0 0
4153 Dental Insurance 104 0 0 0 0 0
4154 Workers Comp Insurance 908 712 895 588 931 931
4156 Unemployment Compensation 1,062 0 0 0 0 0
Fringe Benefits TOTAL 23,052 23,988 I 26,244 20,842 26,416 26,416
4220 Operating Supplies 147 913 1,000 251 1, 000 1,000
Supplies TOTAL i 147 i 913 1,000 251 1,000 1,000
CITY OF BROS CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION
2000 BUDGET
2000 2000
Object Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/99 REQUESTED RECOMMENDED
4310 Professional Services 0 25 2,000 0 2,000 2,000
Purchased Services TOTAL 0 25 I 2,000 I 0 2,000 2,000
4321 Postage 455 5,083 10,000 7,333 10,000 500
4322 Telephone Services 450 417 450 866 1,200 1,200
4324 Delivery Service 0 0 0 7 0 0
4334 Use of Personal Auto 3,047 3,799 I 4,900 3,477 4 4,900 4,900
4350 Printing 16,274 10,115 12,000 10,850 13,000 0
Communications TOTAL 20,226 19,413 27,350 22,533 29,100 6,600
4411 Conferences and Schools 4,325 3,964 5,000 3,391 5,000 5,000
4413 Dues & Subscriptions 1,243 2,426 1,800 1,325 2,000 2,000
4417 Books/Reference Materials 356 0 I 0 0 0 0
Other Contractual Sery TOTAL 5,924 6,391 6,800 4,716 7,000 7,000
4548 Computer Equipment 2,761 0 0 0 3,300 I 2,800
4551 Office Furniture & Equip 0 309 0 0 I 500 0
Capital Outlays TOTAL 2,761 309 0 0 3,800 2,800
ADMINISTRATION TOTAL 182,464 163,976 191,415 148,539 204,932 181,432
Division: Human Resources
Budget Code: 402
Program No: 1048
PROFILE
Human Resources establishes and maintains the personnel policies and procedures for the City. The Human
Resources Division addresses all matters relating to personnel including recruitment, compensation and
labor negotiations.
Human Resources. Handles recruitment and selection of staff. Develops policies and procedures dealing
with personnel. Responsible for compliance with MN pay equity,reports and updates to system. Handles
all workers' compensation, managed care program, and OSHA yearly work comp report. Handles
employment and personnel complaints,issues and concerns from staff,Department Heads and City Manager.
Works with Finance on benefits. Handles flexible benefit, compensation, affirmative action, employee
assistance,employee recognition and tuition reimbursement programs. Also handles ADA,FLSA,Hepatitis
B,CDL drug testing,OSHA mandated training as well as other employment matters. Coordinates a wide
variety of training in all areas. Monitors laws and regulations in the area of employment/personnel to ensure
compliance. Works in areas of Data Practices,Diversity,Customer Service and Human Rights. Coordinates
all human resource activities for the City.
Labor Relations. Supervises labor negotiations. Acts as negotiator for City in union issues. Works on
grievance issues, and assists with arbitrations. Responsible for Uniform Baseline Settlement reporting to
BMS.
DEPARTMENTAL GOALS
• Coordinate employee recruiting and hiring to ensure proper legal compliance.
• Continue efforts to recruit and hire a diversified work force.
• Work toward resolution of grievances and employment issues.
• Promote new safety and wellness efforts throughout the organization.
• Administer and process workers' compensation.
• Implement new performance review standards and format
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4310 Professional Services $15,000
These services include pay equity job analysis,employment testing using validated tests,and
the cost of the Employee Assistance Plan.
4311 Benefits Administration $2,200
Flexible benefits plan for pre-tax medical and dependant care.
4314 Medical Services $3,000
Physical exams,mandatory drug/alcohol testing for commercial driver's license holders, and
Hepatitis B vaccine.
4341 Employment Advertising $10,600
Employment advertising costs relate to newspaper and other advertisements for City and
enterprise job openings.
4411 Conferences and Schools $3,000
Provides for Assistant City Manager/HR Director attendance at one national conference and
at one in-state conference and attendance for Human Resources/Purchasing
g
to
• training.
PERSONNEL LEVELS
Number Position
1 Assistant City Manager/Human Resources Director
1 Human Resources Assistant
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use/need
purchase date
1 Standard PC( 128 MB-RAM) March 2000 1 $2,500 Replace Human Resources
Assistant Computer
•
• CITY OF BROA CENTER 0
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION
2000 BUDGET
2000 2000
Object Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/99 REQUESTED RECOMMENDED
------------- -------------
DIV HUMAN RESOURCES/PURCH 402
4100 Wages Regular Employees 1 72,962 1 80,668 1 106,176 1 75,771 1 116,012 1 116,012
4112 Overtime Regular Employee I 540 1 0 I 0 I 0 I 0 I 0
4133 Vacation Pay 1 6,407 1 7,011 1 0 I 5,851 1 0 1 0
4134 Holiday Pay 1 4,319 4,626 1 0 i 2,449 1 0 I 0
I
4135 Sick Leave Pay 1 2,336 1 2,886 1 0 I 1,674 III 0 I 0
Salaries and Wages TOTAL II 86,564 1 95,191 106,176 I 85,745 ( 116,012 1 116,012
4142 PERA Coordinated Plan ' 3,894 1 4,884 ' 5,500 1 4,442 1 6,009 1 6,009
4146 FICA 1 6,140 I 6,679 1 8,122 I 6,146 i 8,875 8,875
4150 Employee Benefits 1 6,404 1 8,681 1 8,804 1 7,334 1 9,524 1 9,524
I I I I I
4151 Health Insurance I 779 0 I 0 1 0 1 0 1 0
I I I I l i
4152 Life Insurance 1 5 1 0 1 0 0 ( 0 0
4153 Dental Insurance 1 64 1 0 1 0 1 0 1 0 I 0
4154 Workers Comp Insurance 1 277 1 383 1 437 i 298 1 477 1 477
4158 Disability Insurance 1 409 -1 1 0 1 0 1 0 1 0
Fringe Benefits TOTAL + 17,971 1 20,626 1 22,863 18,220 1 24,885 1 24,885
t I I I I
4212 Printed Forms 1 0 1 0 0 i 747 I 750 i 750
I
4220 Operating Supplies 1 3,091 i 3,658 I 0 i 2,600 I 3,700 1 3,700
4227 Safety Supplies 173 1 80 1 700 I 80 I 700 I 700
Supplies TOTAL 3,264 1 3,738 700 3,427 I 5,150 5,150
I�
CITY OF BROO CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION
2000 BUDGET
2000 2000
Object Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/99 REQUESTED RECOMMENDED
4310 Professional services 18,797 I 34,328 15,000 7,643 15,000 15,000
4311 Benefits Administration I 10,517 I 1,280 I 3,200 1,415 3,200 2,200
4312 Legal Services 744 0 I 0 0 0 0
4314 Medical Services 1,263 2,345 I 3,800 1,504 3,800 3,000
Purchased Services TOTAL 31,321 37,953 22,000 10,562 22,000 20,200
4322 Telephone Services I 219 334 350 I 251 I 350 I 350
4324 Delivery Service 45 85 100 84 100 100
4334 Use of Personal Auto 56 208 180 III 450 300 300
4341 Employment Advertising 11,750 7,414 5,500 9,355 10,600 10,600
4350 Printing 0 788 1,500 22 1,500 1,500
4351 Legal Notice Publication 316 0 320 0 320 320
Communications TOTAL I 12,386 I 8,828 I 7,950 10,162 13,170 13,170
4411 Conferences and Schools 978 2,322 3,000 1,838 I 3,000 3,000
4412 Meeting Expenses ( 0 0 0 34 0 0
4413 Dues & Subscriptions 1,022 2,016 1,550 1,642 1,550 1,550
4417 Books/Reference Materials 61 105 0 0 0
Other Contractual Sery TOTAL 2,061 4,443 4,550 3,514 4,550 4,550
4548 Computer Equipment 0 2,609 2,000 1,934 0 0
Capital Outlays TOTAL 0 2,609 2,000 1,934 0 0
HUMAN RESOURCES/PURCH TOTAL 153,567 173,388 166,239 133,564 185,767 183,967
Division: Social Services
Budget Code: 435
Program No: 1821
PROFILE
The City of Brooklyn Center approves funding requests for various human/social service-type contracts,
generally pursuant to joint powers agreements.
Funding Requests
The City Council set funding for 2000 as follows:
Joint Powers Agreements
Five Cities Senior Transportation . . . . . . . . . . . . . . . . . . . $12,722
Northwest Hennepin Human Services Council . . . . . . . . . 17,662
Project Peace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45.646
Joint Powers Agreements Subtotal . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . $76,030
Contract Services
Brooklyn Peacemaker Center,Inc. . . . . . . . . . . . . . . . . . . . $6,500
Heritage Festival . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 500
PRISM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8,000
North Hennepin Mediation Program,Inc. . . . . . . . . . . . . . . . 4.000
Contract Services Subtotal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 000
Total 125,030
Guidelines for Funding of Social Services Budget Code 435
Social service funding will be divided into categories as follows:
1.JOINT POWERS AGREEMENTS. Services which the C ity is req uired to or otherwise would
provide itself and has chosen to enter into joint powers agreements with other governmental units
to provide those services. Increased costs of providing these services over time are to be anticipated
in the budget process based on allocation of costs to the City under the joint powers agreements.
Guideline: The services will be funded and included in the budget.
The City Council will review these services in February of even numbered years to
determine if the delivery mechanism through joint powers is appropriate and effective.
Unless the Council directs notice of intent to leave the joint powers agreement by March of
any given year,the budget will include participation for the following year.
2. SERVICES DEPENDENT ON CITY FUNDING. General services which the City could
provide itself and has chosen to contract for its provision by another entity, where the provision of
the service in Brooklvn Center is dependent on the CitX's provision of financial sup2port at a given
level. Increased costs of providing these services over time are to be anticipated in the budget process
based on allocation of costs to provide the service in the City..
Guideline: The services will be funded and included in the budget at a level necessary for the
provision of the service.
The City ouncil will review these services in February of each year to determine if the
Y Y Y
delivery mechanism through contract is appropriate and effective.Unless the Council directs
notice of intent t terminate contractual provision of services by March of any given year,the
budget will include participation for the following year.
3. SERVICES AIDED BY CITY FUNDING. General services which the City could provide itself
and has chosen to contract for its provision by another entity and the provision. of service in
Brooklyn Center would be aided by City-financial support, but is not dependent on City financial
support.
u'
G i delin
e: Based on a timely a pp lication for funding, the City Council will consider the
following factors in determining funding in this category and allocate funding up to a total
amount determined by the City council
- service is unique in the City: that is, there is a rational for funding the
organization's service provision, as opposed to funding one organization out of a
group of similar organizations without an objective basis for differentiating between
the organizations
- request meets an important community need
- service does not duplicate other services offered in the community
- number of residents served or benefit to community is high in relation to the
amount requested/provided from/by City
-program requires City support to provide level of service
- use of volunteers is reasonable and cost effective
- other funding sources have been explored/used
- budget request is reasonable in light of organization's overall budget
- administrative costs and program service costs are in reasonable balance
CITY OF BROOQ CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION
2000 BUDGET
2000 2000
Object Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/99 REQUESTED RECOMMENDED
-------------------------------------- -------------- -------------- -------------- ------------- ------------- -------------
DIV SOCIAL SERVICES 435
4400 Other Contractual Service ( 79,800 ' 73,066 ( 79,860 ( 75,176 ( 110,776 ( 95,030
4413 Dues & Subscriptions ( 0 ( 0 ( 0 ( 500 ( 0 ( 0
Other Contractual Sery TOTAL ( 79,800 ( 73,066 ( 79,860 ( 75,676 ( 110,776 ( 95,030
---------- ---------- ----------
SOCIAL SERVICES TOTAL ( 79,800 ( 73,066 ( 79,860 ( 75,676 ( 110,776 ( 95,030
II
Division: Streets Maintenance
Budget Code: 445
Program No: 2501, 2504, 2523, 2524, 2526, 2601
PROFILE
This division provides for the maintenance of city streets, sidewalks and trails. The activities include
patching,g, sealcoating, crack sealing, sweeping, minor sidewalk repair and the cost of operating and
maintaining the trail light system.
DEPARTMENTAL GOALS
• Sweep all streets at least twice in 2000.
• Patch and crack seal streets according to Pavement Management Program standards. All new streets
with curb are crack sealed annually as necessary and sealcoated six to seven years after street has been
improved. Streets in the City's five-year reconstruction program are not sealcoated. Emphasis in 2000
will be on the Southeast Neighborhood north of 57th Avenue, and the area between I94/694 and 65th,
from Bryant to Humboldt.
• Reclaim and overlay about %Z mile of alleys in the Southeast Neighborhood.
• Overlay trails to maintain integrity.
• Maintain trail light system.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4130 Wages of Part Time Employees $259748
Wages of six summer seasonal employees who work primarily in the areas of patching,crack
sealing,and catch basin repair. The budget is based on an average wage rate,however,actual
wage rate is determined by a point system evaluating education and experience.
4220 Operating Supplies $4,000
Includes various supplies such as propane,paper for crack sealing, gloves,office supplies,
etc.
4227 Safety Supplies $2,500
The cost of 1 I employees reimbursement for required personal protective equipment such
as safety boots and reflective jackets. Also includes protective equipment for 7 seasonal and
3 supervisory employees, and general safety equipment such as vests, reflective rain gear,
masks,respirators, safety gloves, and first aid supplies.
4234 Street Maintenance Materials $60,000
This item represents the bulk of the materials used to maintain City streets, alleys and
sidewalks and the storm sewer system: hot mix,cold mix,road oil,crack sealant,sand,rock,
concrete, catch basin grates,rings, etc..
4246 Trailway Repair Supplies $10,000
. This item provides for the rehabilitation of major sections of trailway. In 2000,portions of
the Palmer Lake trail will be overlaid.
4400 Other Contractual Service $4,000
The cost of monthly or as-needed rental of barricades and specialized signs, placement of
temporary Stop signs, rental of coveralls for organized employees as necessary and
requested.
4560 Construction Contracts $90,000
Generally,this line item is the City's contractual sealcoat program. In the past, streets were
sealcoated on average every seven to eight years, unless they were scheduled to be
reconstructed within that time period. Newly reconstructed streets are sealcoated six to seven
years following construction. In 2000,the revised Pavement Management Program will be
fully implemented. The emphasis now on focusing maintenance resources on streets which
have been recently reconstructed, or streets which have substantial structural integrity
remaining. In 2000,no sealcoating will be performed. Instead several alleys in the Southeast
Neighborhood which are in poor condition will be reclaimed,regraded, and overlaid.
PERSONNEL LEVELS
Number Position
1 Public Works Superintendent
1 Public Services Clerical Technician
4 Maintenance II
Also includes seasonal part-time.
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use/need
purchase date
Streets Maintenance major
equipment is included in Central
Garage Division.
1 jackhammer 1/00 1 $1,900 Replace existing unit which is no
longer working
•
CITY OF BROO CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION
2000 BUDGET
2000 2000
Object Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/99 REQUESTED RECOMMENDED
----------------------------------- - ----
- - ---------- -------------- -------------- ------------- ------------- -------------
DIV STREETS MAINTENANCE 445
4100 Wages Regular Employees 224,814 ( 267,045 ( 233,392 ( 181,676 ( 242,530 ( 242,530
4112 Overtime Regular Employee ( 2,502 3,062 ( 4,719 ( 1,003 ( 4,336 ( 4,336
4130 Wages Part-time Employees ( 17,652 ( 27,165 ( 25,748 31,970 ( 25,748 ( 25,748
4133 Vacation Pay ( 16,684 17,791 ( 0 ( 15,967 ( 0 0
4134 Holiday Pay ( 10,372 10,803 0 ( 6,253 ( 0 ( 0
4135 Sick Leave Pay ( 7,235 ( 12,582 ( 0 ( 9,984 ( 0 ( 0
Salaries and Wages TOTAL ( 279,257 338,448 ( 263,859 ( 246,854 I 272,614 ( 272,614
---------- ----------
4142 PERA Coordinated Plan ( 11,664 16,140 13,368 ( 11, 156 ( 13,811 ( 13,811
4146 FICA ( 20,969 ( 25,848 I 19,743 18,752 ( 20,397 ( 20,397
4150 Employee Benefits ( 16,922 23,042 26,412 y 21,635 ( 28,572 ( 28,572
4151 Health Insurance ( 2,540 ( 0 ( 0 ( 0 ( 0 ( 0
4152 Life Insurance ( 19 ( 0 ( 0 0 ( 0 ( 0
4153 Dental Insurance ( 131 ( 0 ( 0 ( 0 0 ( 0
4154 Workers Comp Insurance ( 8,187 ( 10,668 ( 7,390 ( 6,511 ( 7,594 ( 7,594
Fringe Benefits TOTAL ( 60,432 ( 75,698 66,913 ( 58,054 ( 70,374 ( 70,374
4212 Printed Forms 0 ( 107 0 0 ( 0 ( 0
4220 Operating Supplies I 6,391 i 4,657 ( 4,000 i 1,678 i 4,000 i 4,000
4227 Safety Supplies ( 1,124 ( 1,723 ` 2,000 ( 1,506 ( 2,500 ( 2,500
4230 Repair & Maint Supplies ( 785 ( 0 ( 0 ( 0 ( 0 I 0
4234 Street Maint Materials ( 33,425 ( 31,769 ( 64,000 ( 14,368 60,000 ( 60,000
CITY OF BROOON CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION
2000 BUDGET
2000 2000
Object Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/99 REQUESTED RECOMMENDED
-------------------------------------- -------------- -------------- -------------- ------------- ------------- -------------
4235 Landscaping Materials 122 54 500 330 500 500
4236 Signs & Striping Material 1,498 559 1,000 1,147 1,000 1,000
4240 Small Tools ( 606 787 750 470 1,000 1,000
4246 Trailway Repair Supplies 0 10,018 10,000 0 10,000 10,000
Supplies TOTAL 43,951 49,674 82,250 19,499 79,000 79,000
4334 Use of Personal Auto i 0 i 13 0 i 162 0 I 0
4351 Legal Notice Publication 243 154 I 300 0 I 150 150
Communications TOTAL 243 167 300 162 150 150
4384 Street & Alley Repair 68,010 0 0 0 ( 0 0
4386 Communication Systems 2,260 2,271 ! 2,400 1,704 2,300 2,300
I
4393 Equipment Rentals 49 0 0 0 0 0
Repair Rental & Maint TOTAL 70,319 2,271 2,400 1,704 2,300 2,300
----------
4400 Other Contractual Service 3,358 2,845 4,000 1,781 4,000 4,000
4411 Conferences and Schools 104 1,918 2,000 886 2,250 2,250
4413 Dues & Subscriptions I 50 i 85 i 100 i 80 i 100 i 100
4414 Licenses, Taxes, & Fees ( 0 9 0 10 0 0
4417 Books/Reference Materials 0 I 0 0 100 235 100 100
4427 Tree Removal Contract 0 0 0 64 0 0
Other Contractual Sery TOTAL 3,512 ! 4,857 6,200 3,057 6,450 6,450
4440 Fuel Charges 9,658 ` 13,584 20,504 ' 15,132 20,889 20,889
• CITY OF BROOK CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION
2000 BUDGET
2000 2000
Object Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/99 REQUESTED RECOMMENDED
4441 Fixed Charges 170,992 232,005 ! 217,452 145,904 195,784 195,784
I
4442 Repair & Maint.Charges 61,459 , 102,098 115,750 82,159 108,022 108,022
4443 Multi-use Hourly Charges 151,913 0 0 0 0 0
4444 Replacement Charges 24,942 0 21,900 6,513 0 0
I
Central Garage Rentals TOTAL 418,964 347,686 375,606 249,709 324,695 ( 324,695
4486 Hazardous Waste Disposal 0 1,119 0 0 0 0
4487 Solid Waste Disposal 2,743 ( 1,487 7, 000 1, 100 7,000 7,000
Utilities TOTAL 2,743 2,606 7,000 1,100 7,000 7,000
-----___--
4548 Computer Equipment 0 0 I 2,500 2,408 0 0
4552 Other Equipment 0 7,137 0 0 1,900 1,900
4560 Construction Contracts 0 89,507 90,000 51,555 90,000 90,000
Capital Outlays TOTAL 0 96,645 92,500 53,963 ( 91,900 91,900
STREETS MAINTENANCE TOTAL 879,422 918,051 897,028 634,102 854,483 854,483
Division: Traffic Control
Budget Code: 446
Program No: 2571, 2573, 2574, 2761
•
PROFILE
This division provides maintenance,replacement, and inventory of signage and pavement markings and the
operation and maintenance of traffic signals. Totals as follows:
► 6,022 sign faces
► 45.8 miles of striping
► 140 cross walks
► 1,023 cross walk squares
► 228 legends and symbols
► 1,100+ parking stalls
DEPARTMENT GOALS
• Replace all signs that are worn or damaged beyond manufacturers' warranty with high intensity grade
sheeting.
• Update Sign Management System records as signs are replaced.
• Continue street name sign replacement.
• Maintain painted pavement markings.
S • Maintain preformed pavement markings and use new non-paint technology.
• Work with other departments to further implement computerized sign making capabilities.
• Replace Sign Management System PC.
SPECIFIC EXPENDITURE CODE DETAIL
Obj ect
Number Explanation Amount
4236 Signs and Striping Material $44,500
An increase from$41,000 is requested to begin using high intensity grade sheeting on street
name signs.
4387 Traffic Signals Maintenance $ 3,500
The cost of contractual signal maintenance with Hennepin County. An increase from$2,000
is requested to cover the cost of aging systems. In 1998,two controllers had to be replaced,
and one in the first half of 1999.
4481 Electric Service $25,000
Represents the cost of electric service for traffic signals. Many traffic signal lamps were
replaced in 1998 with more energy-efficient LED bulbs, thus increasing useful life and
reducing long-term electric costs.
4615 NSP Loan Program Debt Service $16,660
The energy-efficient LED bulbs described above were financed by a no-interest loan from
is NSP. Laon repayements are made from the energy savings.
PERSONNEL LEVELS
• Number Position
2 Maintenance H
Also includes one seasonal part-time.
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use/need
purchase date
Replacement PC with 19"monitor 1/00 1 $2,900 Scheduled replacement. This PC
is used with the Sign Inventory
Software,and also is used to
design and fabricate custom
signs.
i
• CITY OF BROONON CENTER 0
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION
2000 BUDGET
2000 2000
Object Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/99 REQUESTED RECOMMENDED
DIV TRAFFIC CONTROL 446
4100 Wages Regular Employees 48,118 53,043 71,767 43,727 I 76,818 76,818
4112 Overtime Regular Employee 1,920 1,082 I 0 I 328 I 0 0
4130 Wages Part-time Employees 3,105 3,203 5,427 3,239 5,427 I 5,427
4131 Overtime of Part-time Emp 6 0 0 0 0 0
4133 Vacation Pay 6,200 5,847 0 2,449 0 0
4134 Holiday Pay 3,199 3,353 0 I 2,059 0 0
4135 Sick Leave Pay 2,774 2,702 I 0 2,289 0 0
Salaries and Wages TOTAL 65,323 69,230 77, 194 54,091 82,245 82,245
4142 PERA Coordinated Plan 2,738 3,483 3,999 2,637 4,260 4,260
4146 FICA 5,044 5,516 5,905 4,366 6,292 6,292
4150 Employee Benefits 7,141 8,681 8,804 6,048 9,524 9,524
4151 Health Insurance 986 0 0 0 0 0
4152 Life Insurance 6 0 0 0 0 0
4153 Dental Insurance 48 0 0 0 0 0
4154 Workers Comp Insurance 2,199 2,692 I 3,044 1,778 3,230 3,230
Fringe. Benefits TOTAL 18,162 20,372 21,752 14,830 23,306 23,306
4236 Signs & Striping Material 41,239 38,156 41,000 37,325 44,500 44,500
Supplies TOTAL 41,239 38,156 41,000 37,325 44,500 44,500
4380 Repair & Maint Contract 0 0 0 68 0 0
• CITY OF BROOD CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION
2000 BUDGET
2000 2000
Object Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/99 REQUESTED RECOMMENDED
-------------------------------------- -------------- -------------- -------------- ------------- ------------- -------------
4387 Traffic Signals Maint 321 7,906 2,000 10,368 3,500 3,500
Repair Rental & Maint TOTAL 321 7,906 2,000 10,436 3,500 3,500
---------- ----------
4441 Fixed Charges 0 i -45 i 0 i -30 0 0
Central Garage Rentals TOTAL ' 0 -45 0 -30 0 0
4481 Electric Service 30,959 I 35,800 32,000 22,617 ( 25,000 25,000
Utilities TOTAL 30,959 35,800 32,000 , 22,617 25,000 25,000
---------- ----------
4530 Other Improvements 0 0 3,400 2,479 0 0
4548 Computer Equipment 0 ( 0 4,400 4,405 2,900 2,900
4552 Other Equipment 0 ' 2,568 0 0 0 0
Capital Outlays TOTAL 0 ( 2,568 7,800 6,884 2,900 2,900
4615 NSP Loan Debt Service i 0 2,776 0 12,492 16,660 16,660
Debt Service TOTAL 0 I 2,776 0 12,492 16,660 16,660
TRAFFIC CONTROL TOTAL 156,003 176,763 181,746 158,644 198,111 ( 198,111
Division: Snow and Ice Control
Budget Code: 447
Program No: 2534
• PROFILE
This division provides snow plowing and ice control of streets, alleys, sidewalks, trails and government
building parking lots. The ice control function includes both salting and sanding. Snow removal from
boulevards and medians is also provided by means of blowing and hauling.
DEPARTMENTAL GOALS
• Provide for public safety by maintaining an efficient high performance snow and ice control operation.
• Continually refine snow plowing plan to best utilize operators and equipment.
• Following each snowfall event in excess of 2.5" all arterial and collector streets along with all
intersections are to be cleared by 7:00 a.m.
• Following each snowfall event in excess of 2.5" all streets will be plowed to full width within 12 hours.
• Continue to use straight salt to limit maintenance problems and reduce environmental dumping concerns.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4234 Street Maintenance Materials $45,000
The cost of sand and salt used for ice control operations. In an average year we purchase
1500 tons of salt.
PERSONNEL LEVELS
Number Position
3 Maintenance II
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use/need
purchase date
Snow and ice control equipment is
included in Central Garage Division.
CITY OF BROOD CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION
2000 BUDGET
2000 2000
Object Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/99 REQUESTED RECOMMENDED
- -------------- -------------- -------------- ------------- ------------- -------------
DIV SNOW & ICE CONTROL 447
I I I
4100 Wages Regular Employees I 56,298 I 36,942 I 107,734 I 34,092 I 109,070 109,070
4112 Overtime Regular Employee I 10,219 I 10,434 I 14,029 10,595 I 14,717 14,717
I I I I I
4130 Wages Part-time Employees I 0 1 18 I 0 1 0 1 0 1 0
4133 Vacation Pay I 10,723 I 9,378 I 0 1 4,953 I 0 1 0
4134 Holiday Pay I 4,502 I 4,619 ' 0 I 2,181 = 0 I 0
4135 Sick Leave Pay I 3,747 I 989 ( 0 , 2,222 I 0 I 0
I 4 I I
Salaries and Wages TOTAL I 85,488 ( 62,380 I 121,763 I 54,043 I 123,787 I 123,787
4142 PERA Coordinated Plan I 3,600 II 3,145 I 6,307 I 2,799 I 6,412 I 6,412
4146 FICA I 6,395 I 5,162 I 9,315 4,341 I 9,470 I 9,470
4150 Employee Benefits I 6,684 I 7,481 I 13,206 I 7,334 I 14,286 I 14,286
4151 Health Insurance I 914 I 0 1 0 I 0 1 0 1 0
4152 Life Insurance I 8 1 0 1 0 1 0 1 0 I 0
4153 Dental Insurance I 67 I 0 1 0 1 0 I 0 1 0
i I I I I
4154 Workers Comp Insurance I 2,720 I 2,442 I 4,612 I 1,753 I 4,687 I 4,687
Fringe Benefits TOTAL I 20,389 I 18,229 I 33,440 I 16,228 I 34,855 I 34,855
4220 Operating Supplies I 1,320 I 1,346 I 200 I 0 I 0 ( 0
4231 Equipment Parts I 52 I 0 1 0 I 0 1 0 1 0
i I 1
4234 Street Maint Materials I 48,661 I 39,005 I 45,000 I 43,794 I 45,000 I 45,000
Supplies TOTAL 50,033 I 40,351 , 45,200 I 43,794 I 45,000 I 45,000
CITY OF BRO* CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION
2000 BUDGET
2000 2000
Object Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/99 REQUESTED RECOMMENDED
4411 Conferences and Schools 120 0 0 0 0 0
4413 Dues & Subscriptions 100 0 0 0 0 0
Other Contractual Sery TOTAL 220 0 0 0 0 0
----------
4553 Mobile Equipment 7,194 0 0 0 0 0
Capital Outlays TOTAL I 7,194 0 0 0 0 0
I
SNOW & ICE CONTROL TOTAL 163,324 120,961 I 200,403 ( 114,064 I 203,642 203,642
Division: Park Grounds Maintenance
Budget Code: 449
Program No: 2801, 2817, 2951
PROFILE
This division provides basic park turf maintenance including mowing,fertilizing,weed control, seeding,and
at'
aer mg. It also provides miscellaneous grounds maintenance such as node, streetscape and flower
maintenance, litter picking,trash hauling, and administration of the Adopt-A-Park/Trail/Street program.
DEPARTMENTAL GOALS
• Maintain 350 acres of manicured turf areas with efficient mowing and trimming program. Normal
mowing cycle is once every 7-10 days.
• Supplement Hennepin County mowing of Brookdale area, CR 10, and Brooklyn Boulevard to ensure
safety and enhance aesthetics.
• Upgrade and re-chip wood chip trails.
• Pursue participants for Adopt-A-Park/Trail/Street program and maintain current volunteers.
• Continue replacement(six per year) of wood picnic tables with maintenance-free aluminum units and
litter receptacles with recycled plastic lumber units.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4130 Wages of Part-time Employees $35,762
Wages of eight summer seasonal employees who mow parks,weed whip, and provide other
grounds maintenance. This line item was increased from $29,727. Funds and part-time
employee hours were transferred from Division 450, Parks Facility Maintenance,to better
reflect where summer help was actaully being used.
4220 Operating Supplies $10,000
Includes general operating supplies as well as continuing replacement of 6 picnic tables,2
trimmer/brush cutters, and 6 litter receptacles per year. Includes $1,000 for Adopt-A-Park
supplies.
4230 Repair& Maintenance Supplies $1,500
Generally,the cost of supplies to repair the various irrigation systems in the parks and the
69th Avenue parkway.
4400 Other Contractual Services $3,000
Includes the cost of the City's ongoing contract with the University of Minnesota for goose
removal from parks. Also includes the cost of rental coveralls as needed as requested in
accordance with labor contracts.
4441 Fixed Charges $73,884
Fixed charges is the amount paid to the Central Garage Fund every year to build up funds
adequate to replace equipment, similar to accumulating depreciation. Each year the cost of
replacing the inventory of equipment is reestimated. If there are significant price changes,
then the fixed charge must increase to fund this change.
4531 Special Assessments on Land $7,900
A portion of the cost of street improvements to be constructed in 2000 adjacent to Garden
City Park will be specially assessed against the park as part of the Garden City Central
Project. The$7,900 is a one-time payment in full of those assessments.
PERSONNEL LEVELS
Number Position
2 Maintenance II
1.90 Seasonal Part-Time
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use/need
purchase date
Park Sign,Twin Lake Park 4/00 1 $4,700 Replace broken wooden unit with
new style.
Sod Cutter 3/00 1 $3,700 Replace deteriorated unit. Used
for restoration of turf,trails&
ballfields.
Replacement PC 4/00 1 $2,500 Would replace the street&park
supervisor's PC,in accord with
the 4 year replacement cycle.
Additional 72"Mower 4/00 1 $20,500 Additional mower to meet
increased mowing needs and
reduce mowing cycle time.
• CITY OF BROOK`Ti�I CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION
2000 BUDGET
2000 2000
Object Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/99 REQUESTED RECOMMENDED
-------------------------------------- -------------- -------------- -------------- ------------- ------------- -------------
-------------------------------------- -------------- -------------- -------------- ------------- ------------- -------------
DIV PARKS GROUND MAINT 449 ( { ( ( ( I
4100 Wages Regular Employees I 83,124 I 104,587 I 71,912 I 108,482 ( 74,503 I 74,503
I I I I
4112 Overtime Regular Employee I 0 ( 350 I 0 ( 59 ( 0 I 0
4130 Wages Part-time Employees I 23,985 ( 33,461 ( 29,727 I 23,653 35,762 35,762
I I I
4131 Overtime of Part-time Emp I 13 ( 7 1 0 1 0 1 0 1 0
i I I I
4133 Vacation Pay I 4,800 I 5,228 0 I 3,898 I 0 ( 0
4134 Holiday Pay ( 2,981 I 3,102 0 ( 2,081 I 0 ( 0
4135 Sick Leave Pay ( 3,299 ( 1,915 ( 0 ( 995 ( 0 ( 0
Salaries and Wages TOTAL ( 118,202 ( 148,649 I 101,639 I 139,168 I 110,265 ( 110,265
4142 PERA Coordinated Plan I 4,214 ( 5,921 ( 5,265 ( 5,984 ( 5,712 ( 5,712
4146 FICA ( 8,842 ( 11,150 ` 7,775 I 10,315 I 8,435 ( 8,435
I I I I
4150 Employee Benefits ( 7,141 ( 8,081 8,804 7,334 I 9,524 ` 9,524
4151 Health Insurance I 1,441 ( 0 1 0 1 0 ( 0 ( 0
I I I
4152 Life Insurance I 9 1 0 1 0 1 0 1 0 1 0
4153 Dental Insurance 78 ( 0 { 0 ( 0 ( 0 0
4154 Workers Comp Insurance ( 2,524 ( 3,479 III 2,104 I 2,817 ( 2,271 ( 2,271
Fringe Benefits TOTAL I 24,249 I 28,631 23,948 ( 26,449 II 25,942 ( 25,942
4220 Operating Supplies i 8,264 ( 6,349 = 9,000 ( 5,333 ( 10,000 I 10,000
4226 Chemical Products I 503 ( 1,137 ( 2,000 I 2,003 I 2,000 ( 2,000
f I I 1 I I
4227 Safety Supplies 1,022 ( 1,213 ) 1,250 ( 667 I 1,500 I 1,500
I I I I
4230 Repair & Maint Supplies 1,077 ( 585 I 1,500 ( 990 I 1,500 I 1,500
• CITY OF BROOPW CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION
2000 BUDGET
2000 2000
Object Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/99 REQUESTED RECOMMENDED
4235 Landscaping Materials 18,559 15,424 18,500 12,052 18,500 18,500
4240 Small Tools 1,481 1 0 0 0 0
Supplies TOTAL 30,908 i _---24_709 i ----32_250 i --_21,045 i ----33_500 i ----33_500
4324 Delivery Service 10 0 0 0 0 0
Communications TOTAL I 10 0 0 ( 0 0 0
4382 Equipment Repair & Maint I 603 0 0 0 0 0
4385 Landscaping Services 570 1,140 1,200 1,140 1,200 1,200
4386 Communication Systems 378 504 400 I 378 500 500
4388 Electrical Repairs 272 0 0 0 0 ( 0
4393 Equipment Rentals 0 0 ( 500 330 500 ( 500
Repair Rental & Maint TOTAL 1,823 = 1,644 2,100 1,848 2,200 ( 2,200
4400 Other Contractual Service 3,312 2,755 3,000 2,490 3,000 3,000
4411 Conferences and Schools 0 0 0 26 ( 0 0
4413 Dues & Subscriptions 35 0 0 20 0 0
4414 Licenses, Taxes, & Fees 10 20 50 54 0 0
Other Contractual Sery TOTAL I ---_-3,357 -_---2,775 ---_-3_050 ----_2,590 _--__3_000 _--__3,000
4440 Fuel Charges 7,797 8,699 8,120 6,501 8,745 8,745
4441 Fixed Charges ' 49,646 41,595 55,600 45,050 , 73,884 73,884
4442 Repair & Maint Charges 33,370 44,868 ' 50,711 69,223 72,160 ( 72,160
4443 Multi-use Hourly Charges 5,725 0 0 0 0 0
CITY OF BROO& CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION
2000 BUDGET
2000 2000
Object Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/99 REQUESTED RECOMMENDED
-------------------------------------- -------------- -------------- -------------- ------------- ------------- -------------
4444 Replacement Charges { 0 { 0 { 13,775 { 0 { 0 { 0
Central Garage Rentals TOTAL { 96,538 { 95,163 { 1281206 120,775 ( 154,789 { 154,789
4486 Hazardous Waste Disposal { 0 ( 63 { 0 { 76 { 0 { 0
Utilities TOTAL { 0 { 63 { 0 { 76 { 0 { 0
----------
4530 Other Improvements 0 I 0 0 { 0 4,700 { 4,700
4531 Special Assessments { 17, 080 { 17,000 14,000 14,000 { 7,900 7,900
4548 Computer Equipment ( 0 { 0 { 0 { 0 { 2,500 { 2,500
4552 Other Equipment { 9,062 { 0 { 0 { 0 { 3,700 { 3,700
4553 Mobile Equipment { 5,409 14,419 6,200 5,839 20,500 { 20,500
Capital Outlays TOTAL ( 31,551 { 31,419 { 20,200 { 19,839 39,300 { 39,300
PARKS GROUND MAINT TOTAL ( 306,640 { 333,052 { 311,393 { 331,789 { 368,996 { 368,996
Division: Parks Facility Maintenance
Budget Code: 450
Program No: 2802, 2846
s
PROFILE
This division provides maintenance and repair of playground equipment, 14 park shelter buildings,4 picnic
shelters, irrigation sprinklers, bleachers, benches, and restroom and dumpster enclosures to ensure safe,
clean,and accessible park buildings and equipment. It also includes gas and electric service to shelters and
park lights, collection of refuse, and rental/service charges for portable restroom facilities.
DEPARTMENTAL GOALS
• Continue weekly summertime safety and maintenance inspections of playgrounds and shelter buildings
to insure high quality facilities.
• Repair/upgrade park signage as necessary.
PERSONNEL LEVELS
Number Position
1 Supervisor of Streets and Parks Maintenance
2 Maintenance II
.2 Seasonal Part-Time
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4130 Wages of Part-time Employees $39576
This line item was reduced from$12,677,with that difference transferred to Division 449,
Park Grounds Maintenance, to better reflect where summer help was actually being used.
4220 Operating Supplies $5,000
Includes general operating supplies such as playground repair supplies, chains, swings,
benches, etc.
4230 Repair and Maintenance Supplies $2,000
Primarily the cost of stain and paint needed to clean up graffiti.
4233 Building Repair Supplies $4,000
The cost of various supplies such as lumber, shingles, doors, etc. for basic maintenance of
park shelter buildings. In the long-term park plan, some buildings have been identified for
building replacement. Others which have been identified for long-term removal will be kept
up with minor repairs until that removal occurs.
4388 Electrical Repairs $69000
• Many buildings and trail lights have continuing operational and maintenance problems and
should be on a continuing program of rewiring. An increase from $5,000 to $6,000 reflects
increasing costs and needs.
4400 Other Contractual Service $4,000
Costs include,for example, maintenance contracts on warming house furnaces; repairs to
various park facilities that cannot be accomplished by park maintenance staff; sewer service
cleaning, asbestos abatement, etc.
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use/need
purchase date
None requested.
•
• CITY OF BROOD CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION
2000 BUDGET
2000 2000
Object Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/99 REQUESTED RECOMMENDED
DIV PARKS FACILITY MAINT 450
4100 Wages Regular Employees 47,865 45,137 124,344 36, 096 129,868 129,868
4112 Overtime Regular Employee 134 736 0 68 0 0
4130 Wages Part-time Employees 7,906 1,989 12,677 3,472 3,576 3,576
4133 Vacation Pay f 9,674 9,888 0 11,103 0 0
4134 Holiday Pay III 5,697 5,620 0 3,096 0 0
4135 Sick Leave Pay I 3,521 3,280 0 1,751 0 0
Salaries and Wages TOTAL 74,797 66,650 137,021 55,587 133,444 133,444
4142 PERA Coordinated Plan 2,837 3,270 7,098 2,700 6,912 6,912
4146 FICA 5,506 5,223 10,482 4,533 10,208 10,208
4150 Employee Benefits I 8,711 11,821 13,206 9,715 14,286 14,286
4151 Health Insurance 1,139 0 0 0 0 0
4152 Life Insurance 9 I 0 I 0 0 0 0
4153 Dental Insurance I 92 I 0 I 0 0 0 0
4154 Workers Comp, Insurance 1,646 1,777 3,573 1,296 3,523 3,523
Fringe Benefits TOTAL 19,940 22,091 34,359 18,244 34,929 34,929
4220 Operating Supplies i 8,016 i 3,842 i 5,000 I 2,732 5,000 5,000
4225 Shop Supplies 5 0 0 I) 0 0 0
4226 Chemical Products I 0 1,386 0 0 0 0
4227 Safety Supplies 75 0 0 0 0 0
4230 Repair & Maint Supplies 1,618 1,976 2,000 1,435 2, 000 2,000
CITY OF BROOD CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION
2000 BUDGET
2000 2000
Object Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/99 .REQUESTED RECOMMENDED
-------------------------------------- -------------- -------------- -------------- ------------- ------------- -------------
-------------------------------------- -------------- -------------- -------------- ------------- ------------- -------------
4233 Building Repair Supplies ( 2,547 ( 9,055 ( 4,000 ( 1,560 4,000 ( 4,000
4240 Small Tools ( 0 ( 979 ( 750 ( 578 ( 750 ( 750
4247 Park Courts Repair Supply 0 ( 0 + 0 ( 300 ( 0 !( 0
Supplies TOTAL I 12,261 ( 17,239 I 11,750 i 6,606 i 11,750 i 11,750
4322 Telephone Services ( 2,374 ( 2,206 ( 2,500 ( 1,338 ( 2,500 ( 2,500
Communications TOTAL ( 2,374 I 2,206 ( 2,500 , 1,338 ( 2,500 ( 2,500
4382 Equipment Repair & Maint ( 4,485 ( 0 0 ( 0 0 ( 0
4386 Communication Systems 126 0 0 0 0 ( 0
4388 Electrical Repairs ( 5,386 4,779 ( 5,000 3,781 ( 6, 000 6,000
Repair Rental & Maint TOTAL ( 9,997 4,779 ( 5,000 ( 3,781 ( 6,000 ( 6,000
4400 Other Contractual Service ( 2,872 ( 1,386 ( 4,000 ( 954 4,000 ( 4,000
4411 Conferences and Schools I 0 ( 109 ( 1,000 , 577 ( 1,000 ( 1,000
Other Contractual Sery TOTAL ( 2,872 1,495 ( 5,000 1,531 ( 5,000 ( 5,000
4443 Multi-use Hourly Charges ( 56,915 ( 0 ( 0 ( 0 ( - 0 ( 0
Central Garage Rentals TOTAL ( 56,915 ( 0 ( 0 ( 0 ( 0 ( 0
4481 Electric Service ( 26,367 ( 27,008 ! 25,500 ( 17,999 25,500 ( 25,500
4482 Gas Service ( 7,867 ( 4,748 ( 8,200 ( 4,094 ( 5,500 ( 5,500
4484 Water Service I 3,167 ( 4,422 ( 3,200 I 3,136 ( 5,000 ( 5,000
4485 Sanitary Sewer Service ( 2,329 1,765 ( 2,400 ( 1,828 ( 2,000 ( 2,000
•
CITY OF BROOO CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION
2000 BUDGET
2000 2000
Object Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/99 REQUESTED RECOMMENDED
4487 Solid Waste Disposal 21,009 26,219 25,000 19,402 21,000 21,000
4488 Storm Water Drainage 16,838 18,708 17,000 14,811 19,000 19,000
Utilities TOTAL I 77,578 i 82,870 i 81,300 I 61,270 i 78,000 i 78,000
4530 Other Improvements 0 1,980 0 0 0 0
4553 Mobile Equipment 0 I 169 0 0 0 0
Capital Outlays TOTAL 0 2,149 0 0 0 0
PARKS FACILITY MAINT TOTAL 256,733 199,479 276,930 148,357 I 271,623 271,623
Division: Maintenance for Recreation Programs
Budget Code: 451
Program No: 2903, 2904, 2910, 2914, 2947
•
PROF
IL
This division provides support services for specific recreation programs. These programs include athletic
field maintenance,tennis court maintenance, summer programs,broomball,puppet wagon, Tuesdays in the
Park, and the Community Band.
This division maintains 4 baseball fields, 26 softball fields,2 football fields, and 16 tennis courts.
DEPARTMENTAL GOALS
• Mow 30 softball/baseball/football fields once every 5-7 days.
• Broom and line 30 softball/baseball/football fields five days per week during the summer.
• Maintain high level of support for recreation programs.
• Survey condition of tennis courts and repair as needed.
• Provide transportation of Community Band equipment
• Continue program of replacing two wood bleachers per year with maintenance-free aluminum units.
PERSONNEL LEVELS
Number Position
• 1 Maintenance II
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use/need
purchase date
Aluminum bleachers 3/00 2 $5,500 Seating for various park events.
Replacement for aging wood and
steel units. Lower maintenance
and increased safety.
CITY OF BROO* CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION
2000 BUDGET
2000 2000
Object Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/99 REQUESTED RECOMMENDED
----------
DIV MAINT RECREATION PROGS 451
4100 Wages Regular Employees 34,491 34,291 35,507 55,829 36,802 36,802
4112 Overtime Regular Employee 223 10,626 3,061 12,243 3,154 3,154
4130 Wages Part-time Employees 1,584 3,681 0 2,450 3,576 3,576
4133 Vacation Pay 2,588 2,631 0 I 1,744 0 0
4134 Holiday Pay 1,491 1,611 0 843 0 0
4135 Sick Leave Pay i 1,125 I 1,319 0 i 1,208 i 0 i 0
Salaries and Wages TOTAL 41,502 54,158 38,568 74,316 43,532 43,532
4142 PERA Coordinated Plan 1,786 2,611 1,998 3,723 2,255 2,255
4146 FICA I 3,062 3,948 2,950 5,403 3,330 3,330
4150 Employee Benefits 2,570 3,740 4,402 3,667 4,762 I 4,762
4151 Health Insurance 506 0 0 0 0 0
4152 Life Insurance 4 0 0 0 0 0
4153 Dental Insurance I 50 0 0 0 0 0
4154 Workers Comp Insurance 907 1,187 777 1,642 875 875
Fringe Benefits TOTAL 8,886 11,486 10,127 14,435 11,222 11,222
4220 Operating Supplies I 2,425 0 i 0 0 i 0 i 0
4244 Athletic Field Supplies 4,036 4,513 6,000 l 3,330 6,000 6,000
4247 Park Courts Repair Supply 87 1,570 4,000 2,900 4,000 4,000
Supplies TOTAL 6,548 6,083 10,000 6,230 10,000 10,000
• CITY OF BROOIO CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION
2000 BUDGET
2000 2000
Object Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/99 REQUESTED RECOMMENDED
4552 Other Equipment 0 4,524 5,500 4,671 5,500 5,500
Capital Outlays TOTAL 0 4,524 5,500 4,671 5,500 5,500
MAINT RECREATION PROGS TOTAL ` 56,936 76,251 64,195 99,652 70,254 70,254
Division: Forestry
Budget Code: 452
Program No: 2308, 2514, 2515, 2863, 2864, 2871, 2891, 2895
PROFILE
This division provides for the maintenance and reforestation of trees in parks,boulevards, and other public
lands. It also provides for the operation of the Diseased Tree Program and programs targeted for residential
properties. Finally,it provides for the administration of the City's noxious weed eradication program and
grass and weed cutting on freeway excess right of way.
DEPARTMENTAL GOALS
• Continue with annual park and boulevard reforestation replacement plan for trees damaged by accident
or disease.
• Continue review of tree care policy to better care for the urban forest.
• Continue to provide up to 30 tree replacement coupons through the Residential Reforestation Program
to assist property owners in replacing trees lost to disease.
• Maintain the standards of a Tree City USA community.
• Work throughout the community to maintain the Diseased Tree Program.
• Provide boulevard and storm damage tree trimming as necessary.
• Continue to administer the noxious weed program in a fair manner and to improve the appearance of
excess freeway right of way by providing for periodic mowing.
• Contract with a commercial mower to provide for mowing of turf where it is not possible or practical for
• City forces and equipment
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4220 Operating Supplies $2,000
Includes $1,500 for Arbor Day and other special project costs.
4235 Landscaping Materials $4,000
The cost of replacement trees in the parks and City-maintained boulevards,plus the cost of
the Residential Reforestation$50 tree coupon program.
4385 Landscaping Services $49500
The cost of contractual weed and grass cutting,primarily on excessfreeway right of way and
other locations for which the City does not own the specialized equipment needed and which
would not be cost-effective to purchase.
4400 Other Contractual Services $6,000
The cost of contractual tree removal not due to disease of trees which are too large or
unusually located for removal with City equipment.
4427 Tree Removal Contract $10,000
Represents the City's share of the cost of removal of diseased boulevard trees, plus the full
cost of removal of diseased park trees.
PERSONNEL LEVELS
Number Position
2 Maintenance II
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use/need
purchase date
No major equipment purchases
planned.
CITY OF BROOKIN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION
2000 BUDGET
2000 2000
Object Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/99 REQUESTED RECOMMENDED
-------------------------------------- -------------- -------------- -------------- ------------- ------------- -------------
-------------------------------------- -------------- -------------- --------------
---------- - ------------- -------------
DIV FORESTRY 452 I I { I { {
4100 Wages Regular Employees { 52,202 { 54,498 { 71,284 { 24,514 { 73,874 { 73,874
4112 Overtime Regular Employee { 1,451 I 1,020 0 + 263 { 0 { 0
4130 Wages Part-time Employees { 8,992 { 3,147 ` 0 { 1,981 { 0 { 0
4131 Overtime of Part-time Emp { 72 { 0 { 0 0 { 0 { 0
4133 Vacation Pay { 4,345 { 4,235 { 0 { 3,010 { 0 { 0
4134 Holiday Pay { 2,956 { 3,247 0 { 1,686 { 0 { 0
4135 Sick Leave Pay 3,655 4,069 { 0 8,017 0 { 0
Salaries and Wages TOTAL { 73,673 ( 70,217 71,284 { 39,470 { 73,874 { 73,874
4142 PERA Coordinated Plan { 2,904 { 3,474 { 3,693 { 2,258 { 3,827 { 3,827
4146 FICA { 5,647 5,419 { 5,453 { 3,606 { 5,651 { 5,651
4150 Employee Benefits { 6,141 { 8,081 { 8,804 { 6,563 { 9,524 I 9,524
4151 Health Insurance { 813 { 0- { 0 { 0 { 0 { 0
4152 Life Insurance { 5 0 0 0 { 0 { 0
4153 Dental Insurance { 34 { 0 { 0 { 0 { 0 { 0
4154 Workers Comp Insurance { 2,207 { 2,354 { 2,835 { 1,330 { 2,936 { 2,936
Fringe Benefits TOTAL { 17,752 { 19,328 { 20,785 { 13,757 { 21,938 { 21,938
---------- ----------
4220 Operating Supplies ( 330 { 255 250 { 384 { 2,000 { 2,000
4227 Safety Supplies { 0 { 375 { 0 I 0 { 0 { 0
4235 Landscaping Materials { 2,398 { 3,566 { 4,000 3,652 { 4,000 { 4,000
• CITY OF BR0016. CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION
2000 BUDGET
2000 2000
Object Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/99 REQUESTED RECOMMENDED
-------------------------------------- -------------- -------------- -------------- ------------- ------------- -------------
Supplies TOTAL ( 2,727 ( 4,196 ( 4,250 4,036 ( 6,000 ( 6,000
----------
4351 Legal Notice Publication ( 24 I 0 0 ( 31 ( 0 ( 0
I I I
Communications TOTAL I 24 I 0 ( 0 31 I 0 1 0
4380 Repair & Maint Contract ! 6,900 0 0 ( 0 ( 0 ( 0
f I I
4385 Landscaping Services ( 0 ( 0 ( 0 ( 0 4,500 I 4,500
I
Repair Rental & Maint TOTAL ( 6,900 ( 0 I 0 ( 0 ( 4,500 I 4,500
4400 Other Contractual Service ( 25,644 I 7,262 3,000 ( 7,534 ( 6,000 6,000
4411 Conferences and Schools 30 15 ( 50 ( 255 0 ( 0
4413 Dues & Subscriptions ( 0 ( 25 50 ( 30 ( 0 ( 0
f I 1 I I
4414 Licenses, Taxes, & Fees ( 14 ( 8 ( 0 I 17 ( 0 ( 0
i I I I
4417 Books/Reference Materials ( 0 ( 0 ( 0 I 20 ( 0 ( 0
i i I I
4427 Tree Removal Contract ( 8,010 ( 10,730 ( 10,000 ( 0 ( 10,000 ( 10,000
Other Contractual Sery TOTAL ( 33,697 I 18,039 I 13,100 I 7,856 ( 16,000 I 16,000
4487 Solid Waste Disposal ( 6,427 0 , 0 ( 0 ( 0 ( 0
I I I I I i
Utilities TOTAL =====6,427 I 0 1 0 I =========0 I =___=====0 1 0
i I i I
FORESTRY TOTAL } 141,200 ( 111,779 ( 109,419 ( 65,149 ( 122,312 I 122,312
Division: Ice and Hockey Rinks
Budget Code: 454
® Program No: 2901
PROFILE
This division provides for the maintenance of 13 general skating rinks and 6 hockey rinks. It also includes
ice making and maintenance, site preparation and maintenance, and the maintenance of related facilities.
DEPARTMENTAL GOALS
• Provide maintenance for 6 hockey rinks and 13 pleasure rinks.
• Continue to provide customers with high quality service.
• Continue to replace wood catwalks with rubber belting.
PERSONNEL LEVELS
Number Position
2 Maintenance II
CAPITAL OUTLAY
• Item Anticipated Units Cost(s) Use/need
purchase date
No major equipment purchases
are planned.
i
CITY OF BROO1 CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION
2000 BUDGET
2000 2000
Object Code& Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/99 REQUESTED RECOMMENDED
DIV ICE & HOCKEY RINKS 454
4100 Wages Regular Employees 43,514 37,979 I 71,014 22,345 I 73,604 73,604
4112 Overtime Regular Employee 1,650 5,524 I 3,188 2,306 3,285 3,285
4130 Wages Part-time Employees 650 313 0 89 0 0
4133 Vacation Pay 3,775 4,682 0 4,119 0 0
4134 Holiday Pay III 2,956 I 3,115 I 0 1,958 I 0 1 0
4135 Sick Leave Pay 2,526 7,515 I 0 2,127 I 0 I 0
Salaries and Wages TOTAL 55,070 I 59,127 I 74,202 32,943 76,889 76,889
4142 PERA Coordinated Plan I 2,429 3,036 3,844 I 1,702 3,983 3,983
4146 FICA 4,220 4,603 5,677 2,706 5,882 5,882
4150 Employee Benefits 6,141 I 8,081 8,804 7,334 9,524 9,524
4151 Health Insurance 761 I 0 0 0 J 0 1 0
4152 Life Insurance 5 I 0 0 0 0 0
4153 Dental Insurance I 31 0 0 0 0 0
4154 Workers Comp Insurance I 1,202 1,360 1,514 I 716 1,561 I 1,561
Fringe Benefits TOTAL 14,789 17,080 19,839 12,458 20,950 20,950
4230 Repair & Maint Supplies 490 I 1,632 I 3,000 3,044 3,000 I . 3,000
4244 Athletic Field Supplies 3,429 0 0 0 0 0
Supplies TOTAL 3,919 1,632 3,000 I 3,044 I 3,000 3,000
4382 Equipment Repair & Maint 58 I 0 l 0 0 0 0
CITY OF BROO10 CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION
2000 BUDGET
2000 2000
Object Code & Description 1997 1998 1999 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/99 REQUESTED RECOMMENDED
4388 Electrical Repairs 280 0 0 0 � ' 0 0
Repair Rental & Maint TOTAL ( 338 0 0 0 0 0
4530 Other Improvements 0 0 I 5,500 0 0 0
Capital Outlays TOTAL 0 0 5,500 0 0 0
ICE & HOCKEY RINKS TOTAL 74,117 77,839 102,541 48,445 I 100,839 100,839
City of Brooklyn Center
A great place to start. A great place to stay.
•
To: Mayor Kragness and Council Members Hilstrom, Lasman, Nelson, and Peppe
From: Michael J. McCauley, __ f'
City Manager
Date: November 12, 1999
Re: 2000 General Fund Budget
OVERVIEW:
On September 13th,the City Council adopted the preliminary 2000 budget and preliminary tax levy.
The final levies proposed for 2000 are:
999 2000 1 '
HRA $138,656 $148,951 $10,295
EDA $194,898 $208,495 $13,597
Gen. Fund(&debt) $7,563,304 $7,742,888 $179,584
iTOTAL TAX LEVY $7,896,858 $8,100,334 $203,476 2.58%
The process of budget preparation assumed a 1.39% tax levy for operations, based upon initial
League of Minnesota Cities estimates. The actual general levy limit ceiling is 1.5%. For the City of
Brooklyn Center, additional levy is provided by commercial industrial tax base growth. Aid
estimates also indicated modest increases in State Aids. In part due to a new category of aid, State
Aids are up 4.58% for 2000. State Aids only increased 1.06% for 1999. In last year's budget
message, I indicated that the rate of revenue increase for the General Fund would be inadequate to
continue current operations and capital contributions. Revenues in the 1999 budget were up 2.41%
over 1998. In 1998, actual revenues were $396,000 above the budgeted amounts(this is net of
unrealized gain on investments: amount in CAFR is $431,258). This was due primarily to:
Building Permits $150,000 above budgeted revenue
Lodging taxes $ 54,000 above budgeted revenue
Tax receipts $201,700 less in delinquencies than budgeted/or
payment of delinquent taxes from prior years.
The 1998 General Fund budget was also underspent by$626,000. This was due primarily to unspent
personnel,services and capital. These monies provide funding for Capital Projects and General Fund
operating capital increases.
•
6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430-2199 • City Hall & TDD Number(612) 569-3300
Recreation and Community Center Phone & TDD Number(612) 569-3400 •FAX(612) 569-3494
An Affirmative Action/Equal Opportunities Employer
• The 2000 budget continues several changes i n presentation and substance implemented i
o 1997. The
budget has been developed, consistent with City Council direction, on the premise that bonds will
not be issued in 2000 for street projects or in the future, where such projects represent a continuing
replacement effort, as opposed to buildings or other major capital projects that are not an annual
effort. (If bonds had been issued for the City's share of the 1997 street projects, over $900,000 in
extra costs would be incurred for interest and issuance costs over the life of the bonds.) The 2000
proposed budget has all City General Fund and Debt Service real estate taxes in the General Fund,
with a corresponding transfer out for the payment of the city's portion of debt service. This allows
for a clearer picture of the total city real estate tax levy. The real estate taxes levied by the separate
legal entities of the HRA and EDA are set forth in their respective budgets.
The budget provides for 146 full time positions in all funds. As discussed later in this memorandum,
this represents the addition of 2 new full time positions. A temporary full time inspector is being
added and paid for through building permit fees. An additional full time position is budgeted in the
Liquor Fund to implement the plan for 2000, which includes opening of a 6,300 square foot store
in the Cub Foods development. The budget reflects a general 3%increase in wages.
Administrative service charges are $417,233, allocating personnel costs from the General Fund to
various enterprise funds for management, engineering, and financial services. The breakdown of
those charges is set forth in the narrative for Budget Code 474. The administrative service charges
are at roughly the same level as in past years. $322,000 is budgeted for engineering reimbursement
for construction project work charged against construction projects. The difference in presentation
from the pre-1997 budget is that these reimbursements and administrative service charges are set
forth in a separate division (474 Reimbursement from Other Funds), rather than as a contra charge
within the various departments. The goal of this presentation shift is to more easily understand the
personnel costs in each department and the charging out of services.
OVERVIEW OF THE GENERAL FUND
REVENUE OVERVIEW
For 2000,the General Fund budget proposes an overall increase of$525,114 or 3.89%. The major
sources of additional revenue are:
Tax levy increase: $179,584
Misc. Tax(lodging) $ 99,000
State Aid Increases $178,000
Bldg. Permits $ 97,780
As indicated, roughly 1/3 of the revenue increases come from taxes, aids and increased building
permits & lodging taxes respectively. Decreases in Community Center and Recreation revenues
reflect actual revenues in 1998 & 1999.
i2
The following chart shows the General Fund 2000 budget revenue changes:
Revenues 1998 1999 2000 Change % Increase
Taxes $7,374,544 $7,563,304 $7,742,888 $179,584 2.37%
Est. Uncollectible ($247,971) ($253,371) ($258,235) ($4,864) 1.92%
Miscellaneous Taxes $461,000 $551,000 $650,000 $99,000 17.97%
Licenses & Permits $364,585 $414,270 $512,050 $97,780 23.60%
Intergovernmental Rev. $3,848,814 $3,889,507 $4,067,577 $178,070 4.58%
Charge for Service $21,900 $23,000 $23,600 $600 2.61%
Public Safety Charges $23,700 $23,050 $31,000 $7,950 34.49%
Recreation $425,794 $428,056 $381,750 ($46,306) -10.82%
Community Center Fees $411,200 $388,100 $343,400 ($44,700) -11.52%
Court Fines $192,000 $186,000 $200,000 $14,000 7.53%
Misc. Revenue $12,000 $12,000 $12,000 $0 0.00%
Interest $300,000 $280,000 $324,000 $44,000 15.71%
TOTAL $13,187,566 $13,504,916 $14,030,030 $525,114 3.89%
1998 1999 2000 Change %
1994 Bonds $66,457 $70,165 $68,193 ($1,972) -2.81%
1995 Bonds $72,482 $70,844 $69,126 ($1,718) -2.43%
1996 Bonds $120,145 $123,006 $120,242 ($2,764) -2.25%
Police& Fire Bonds $783,146 $784,692 $784,692 $0 0.00%
$1,042,230 $1,048,707 $1,042,253 ($6,454) -0.62%
The overall General Fund levy increase proposed is 2.37%, but the actual operating levy increase
(total levy-levy for debt service)would be 2.86%. The 1999 levy without debt was $ 6,514,597 and
the proposed 2000 levy without debt is $6,700,635. {As noted previously: all levies (General Fund
including debt,Economic Development Authority,and Housing&Redevelopment Authority)would
increase approximately 2.58%.}
EXPENDITURE OVERVIEW
The 2000 budget reflects a 2.23 %increase for current operations,with a 3.89% overall increase in
General Fund budget. The increase over current operations is attributed to:
► a general election
► a full year budget for operating the new police station
• ► an additional building inspector (paid for through building permit fees)
► the 2nd year of increased payment for fire drills
3
► a$100,000 new budgeted transfer to the Capital Improvement Fund
► payments of increased lodging tax receipts to the Convention&Visitor's Bureau.
SPECIFIC BUDGET ISSUES
COUNCIL
The annual audit and all commission related expenses are combined in the City Council budget.
The amount of money included for conferences and training allows for facilitated council
work/goal setting sessions and the implementation of the council policy on training. The budget
supports having each council member being able to attend state conferences such as the League
of Minnesota Cities Annual conference and would provide for the Mayor and 2 Council Members
on a rotating basis to attend 1 national conference.
CITY COUNCIL GOALS
The City Council established several goals for 2000. (Note:The order of goals does not reflect a prioritization
of the goals.)
2000 City Council Goals
Goal No. 1: Support Brookdale Redevelopment By:
• use of tax increment assistance
• review and evaluation of land use applications
• prompt construction and plan review/inspection
• monitoring developer performance
Goal No.2: Continue and Improve Code Enforcement and Compliance Activities By:
• coordinated effort of police and community development departments
• focus on high-density areas while continuing neighborhood enforcement
• continue to evaluate additional approaches to achieving improved
compliance
Goal No. 3: Increase Proactivity Towards Fighting Crime By:
• increased visibility of police in neighborhoods
• continue and expand participation rate in neighborhood watch program
• include policy safety information in all City newsletters
Goal No. 4: Support and Encourage Northeast Corner of 69th Avenue and Brooklyn
Boulevard Redevelopment By:
• supporting and exploring responsible and credibly financed development
proposals
• ensuring that plans support the long-term goals of the City's
4
Comprehensive Plan
Goal No. 5: Continue Planning for Community Center and City Hall Work By:
• developing actual designs and cost estimates for project and improvements
Goal No. 6: Continue and Improve Long-Term Financial Planning By:
• continue five-year planning for utilities and capital improvements
• continue/expand five-year planning for other funds
• review and develop contingency planning
• move toward development of 2-3 year budget projections for the City
Goal No. 7: Support and Promote Major Road and Street Improvement Projects:
• start Brooklyn Boulevard with the County in the year 2000 (completion in
the year 2001)
• Highway 100:
- continue support/participation in North Metro Mayors Highway 100
Council
- keep project schedule with Mn/DOT
- support Highway 694 widening project, with improved sound walls,
by Mn/DOT
- support other arterial enhancements as opportunities arise
Goal No. 8: Plan for Destination Parks By:
• develop plan for destination park improvements in Capital Improvement
Plan
Goal No.9: Support and Expand Joslyn Site Development By:
• working with developer to complete phase II and III
Goal No. 10: Continue to Improve Traffic Safety Focusing on Traffic Calming By:
• continuing enforcement efforts through multiple resources
• continuing and expanding information to the public on traffic safety and
calming efforts
Goal No. 11: Special Visioning Project to Create a Redevelopment Strategy Based on the
City's Vision for the Future; and, Developing Opportunities to Promote
Inclusion of ALL Residents in Brooklyn Center's Community Life By:
• establishing 2 to 4 work sessions and retreats to be conducted during the
period of January-March, 2000, to set direction and develop outlines for
accomplishing goals
Principles to Guide Actions in the Form of Goals:
5
1. Incorporate Elements to Make City More Visually Appealing Where and as Possible
in Projects and Developments
2. Identify Issues that can be Solved by the City Working in Cooperation and
Collaboration with Other Jurisdictions
3. Effectively Communicate the City's Achievements and Opportunities to its Residents
Some specific ways the budget supports those goals are as follows:
Goals 1,4,6,8 and 9 are supported by personnel levels to undertake the projects and provide
support to the City Council in achieving the goals, as well as Economic Development Authority
operations.
Goal 2 is supported by continued funding of code enforcement. The full-time liaison position is
in the budget. An additional $10,000 is included in contingency to fund additional code
enforcement efforts.
Goal 3 is supported by continued funding of police positions and the newsletter publication.
Goal 5 is supported by personnel funding and professional service funding in Central Supplies for
planning and consulting services.
• Goal 6 is supported with the administrative assistant position that provides greater capacity to
undertake projects and research.
Goal 7 is supported by funding for the Public Works Department, the Econonomic Development
Authority and the Capital Projects Fund.
Goal 10 is supported by funds in Central Supplies and Services for professional services and the
police department's commitment to increased and systematic traffic enforcement.
COMMUNICATIONS
Newsletters will be mailed to persons in apartments in 2000, following the initiative started in
1998. The traditional delivery mechanisms using non-profit groups will discontinue for houses.
The groups providing this service have advised that they will no longer be doing so. Mail delivery
will be used for all residents in 2000.
SOCIAL SERVICES
The General Fund Budget increases social services funding to reflect PRISM'S provision of medical
transportation. The budget incorporates the Council's direction on service funding. A set of
6
guidelines was adopted by the Council in 1999 to provide for a systematic review and decision
• making process on social service provision and funding.
PERSONNEL
The budget contains the following personnel changes an es from the 1
999 budget:
IMPACT
Elimination of the TAPS program citizen aids ($13,458)
Creation of a PSAP Coordinator/elimination of a sergeant in police ($22,704)
(PSAP wage/benefit$51,753 v. Sgt. at$74,457)
2nd Year of pay plan for firefighters $10,000
Election judges $18,100
Full year of police maintenance position $15,270
Additional building inspector(net of decreased part-time) $43,000
The 2000 budget also reflects increased payments to police officers for various duties and call-backs
that were included in the labor contracts such as payment for canceled court appearances on short
notice,payment for detectives being on-call, etc.
The additional building inspector would reflect the high level of building activity. Brookdale could
trigger additional needs that would be offset by revenues. The budget contains an increase over the
1999 budget of$100,000 in additional building permit fees against the $43,000 additional cost of
changing a part-time inspector to full-time status with benefits.
The TAP program has been shifted to North Memorial to call the handful of seniors who participate
in Brooklyn Center.
Contracts covering 2000 have been signed with the 2 unions representing police officers
(patrol/detectives & sergeants) and Local 49 (Public Works). A contract with the Teamsters
(Department Heads & a few others) has not been settled due to the Teamsters conducting a
representation election what was only recently determined on a tie vote.
CAPITAL PROJECTS FUND TRANSFER
A new transfer has been added to the budget: Capital Projects Fund Transfer. This would be a
budgeted transfer, in addition to year end equity transfers,to the Capital Projects Fund. This would
also assist in bleacher compliance in 2000, if there is no change in the law or assistance from the
State. A plan has recently been developed that indicates a cost of around$60,000 to retrofit/replace
bleachers. Another means of funding bleacher mandates may be in the seal coating budget, if that
area will be underspent in 2000 based on a projected 1999 and 2000 reduction in this area before full
resumption in 2001,due to the overall plan for street replacement and maintenance.
7
CENTRAL SUPPLIES
Printing and mailing costs for the City newsletter have been moved from Administration to Central
Supplies to reflect the general nature of the communications. Mailing the Community Resource
Guide at an approximate cost of$2,000 is included in the budget.
ELECTIONS
As indicated in the Personnel section,the 2000 budget contains funds for a presidential election year.
The 1999 budget included funds only for a special election,if needed.Also,certain types of supplies
and equipment are purchased on a four year cycle corresponding with the presidential election year.
COMPUTERS/LOGIS
The budget includes increased Logis costs and continued software replacement as our internal
software becomes outdated due to operating system changes and the year 2000 compatibility issues.
General telephone costs have been moved from MIS to Central Supplies. The substantial telephone
costs remaining in Data Processing are for 3 T-1 lines.
LEGAL
The budget reflects an increased cost of criminal prosecution proposed by Mr. Clelland. Enclosed
• are materials relating to the request for proposals and the budget request from Mr. Clelland.
Additional monies are also reflected in the budget of$3,600 for civil legal services.
POLICE
The 2000 budget reflects the actual staffing by division in the police department. The 1999 budget
had some amounts over or understated by division: though the total was correct. I have requested
approval to hire above the personnel limits for sworn personnel on a basis that would use the salary
figures as the target, even if the number of people hired exceed the number budgeted. This would
reflect the lag time in hiring and actually having a person available to do patrol work and the general
experience of losing an officer or 2 per year to other jobs etc.
FIRE
The fire budget includes increasing the drill pay by $10,000, as the 2nd year of a 3 year planned
increase. The fire budget also includes costs to operate the new fire station. In the past, some of the
utilities had been paid for by the adjacent liquor store. Fire also includes increased charges for
equipment replacement for purposes of discussion and continued review in the budget process.
YEAR 2000 CELEBRATION/CIVIC EVENTS
8
• The Year 2000 Celebration committee has proposed several City events in connection with their year
long celebration. They have also requested staff assistance. The budget reflects an increase in Civic
Events consistent with the Council's direction on City participation in the Year 2000 Celebration.
CENTRAL GARAGE
Central Garage charges are slightly lower than in 1999.While not part of the General Fund, Central
Garage charges have a profound impact on the General Fund. When the Central Garage was
instituted full replacement of equipment was not funded, since charges for depreciation had not
accumulated for equipment being replaced prior to full accumulation of depreciation charges
necessary for replacement. The goal is to have replacement fully funded in order to fully
implement the central garage concept. As part of the implementation, several changes were
incorporated into the General Fund budget in 1997:
1) interest earned in the fund has been spread out against the individual pieces of
equipment
2) items having a value below $5,000 have been removed from the central garage fund
replacement schedule (items below $5,000 for garage use, as opposed to other
departments, will still be budgeted, but not on a depreciation schedule)
3) police vehicles are sold rather than recycled in the fleet; this reduces the cost of squads
to the police by giving them credit for the sale proceeds and eliminating charges previously
levied against them to refurbish squads for use in the fleet; maintenance costs and fuel
costs for other divisions should decrease; initial results indicate that the projected benefits
are occurring: sale of used squads is at anticipated levels; anticipated reduced operating
costs from this shift will have to be'monitored over time as recently purchased new
vehicles used in departments (rather than using old squads) have little or no repair costs
BUILDINGS
The cost of building maintenance is rising. Equipment, supplies, and utilities account for the
largest part of the increase for existing buildings. In 1999, the new police station was added to the
budget for a partial year at a cost of $57,348. The 2000 budget allocates $109,168 for the
operation of the new police station.
PARKS
The Capital Improvement Plan provides a five year plan for park improvements. The five year
plan finished the replacement of playground equipment and inventoried the life expectancy of the
major components of the park facilities and improvements. The Park & Recreation Commission
recently completed a series of meetings in areas of the City seeking input on park planning. The
planning contemplates an allocation of resources based on the nature of facilities and the
• consolidation of major improvements to have destination parks that would serve the entire city,
along with the neighborhood parks.
RECREATION/COMMUNITY CENTER
• The 2000 budget continues the goals of having adult recreation pay for its marginal costs and
contribute to overhead.
FIVE YEAR PROJECTIONS
As discussed in August, most departments have projected minor fluctuations in expenditure
requests that would need to be accounted for only in inflationary changes in the budget. Public
Safety continues to make rather substantial projections for major personnel and equipment
additions. Of concern also is the need to adjust our capital transfers for street construction etc. to
provide for real growth. Revenues will need to increase upon the lifting of levy limits to keep up
with current programs, fund future capital projects, and to the extent justified to or desired by the
Council, expand service provision. In the Enterprise Funds, 5 year plans are in place for Water,
Sanitary Sewer, and Storm Sewer. A 5 year capital improvement plan is also in place.
TRANSFERS FOR STREET PROJECTS
The level of transfers to the Special Assessment Construction Fund for street projects is level at
$394,197. This amount will need to be increased in future budgets to keep the program going.
II. ENTERPRISE AND OTHER FUNDS
EARLE BROWN HERITAGE CENTER
The 2000 budget for operations projects operational self-sufficiency and some capital investment
and the additional space completed in 1999 with a grant from the State of Minnesota. Funding for
trade shows and directed sales for conferences is continued.
The Inn on the Farm continues to be a financial drag on the operations. Staffing will be
reconfigured with the departure of the Inn Keeper. Overall staffing at the Inn will be reduced.
As indicated in the budget review, the EBHC must achieve its operational sufficiency goals. Those
goals were met in 1996 and 1997. In 1998, water issues resulted in a loss due to large capital
needs to deal with the water problems. In 1999 the Center was in transition to new caterers and
the construction of additional facilities. In the most recent financial report, the gap has been
narrowed from earlier results this year. Structural changes will be reviewed if operational self-
sufficiency is not achieved in 2000 with the current configuration.
WATER, SEWER AND STORM SEWER FUNDS
These enterprise funds, pursuant to the 5 year plans, are anticipated to cash flow operations and
capital needs with modest rate increases. The 2000 budget includes the adopted increases in sewer
and storm sewer rates. Modest increases were adopted to maintain the fiscal health of these funds.
SGOLF FUND
The golf course budget continues providing sufficient funds for its operations from operating
revenues. The plan adopted by the City Council in 1998 is continued with its scheduled repayment
of the principal on the construction loans. This 20 year plan creates sufficient capital reserves to
address equipment replacement issues and pay down the principal on the original construction
loan.
LIQUOR FUND
The budget implements the new leased facility at the Cub Foods development. This is a 6,300
square foot facility. The existing leased facility on Brooklyn Boulevard will be closed. It is
anticipated that the Humboldt store will be closed in 2000 after a proposed lease/sale to
Independent School District#286. The Northbrook store is continued in the 2000 budget. In the
short term, the fund is projected to at least perform at current levels. In the long term, the re-
configuration is projected to increase net revenues.
ECONOMIC DEVELOPMENT AUTHORITY AND HOUSING & REDEVELOPMENT
AUTHORITY
The revenues from the Housing & Redevelopment Authority are transferred to the Economic-
Development Authority to carry out the redevelopment and housing purposes. The operating
budget for the Economic Development Authority is increased at the rate of increased operating
costs. Capital projects are not budgeted in the fund, since the revenues and expenditures are
dependent on many variables affecting amounts and timing.
FUTURE ISSUE
S/PROJECTIONS
Technology in the police cars is approaching the point where replacement of laptops will need to be
programmed.Also,the police have been using grants to purchase specialized equipment or to fund
specialized details. We will be analyzing calls for service and comparisons with other cities. The
results of those reviews may indicate a need for changes in how services are delivered such as
whether the police can respond to non-emergency medical calls. The results may also indicate a need
to increase non-sworn personnel to relieve calls by using more community service officer time.
An issue facing the organization is creating a workforce that reflects the diversity of the community.
We have been working on this,especially through minority hiring fairs and the cadet program. The
work plan for COOP Northwest will work on joint efforts in this area beyond the police component.
SUMMARY
The budget reflects a serious effort'on the part of the department heads to operate within the
anticipated constraints of levy limits for the 3rd budget year. Through a combination of increased
aids, increased lodging taxes, and levy, operations can continue and some progress made on
budgeting for capital improvements transfers. The predictablibity of the City's revenue stream in the
future continues to be uncertain. The 2000 General Fund Budget is able to fund a transfer for
capital improvements due to the careful budgeting and operation of departments that allows the
capture of some of the increased aids and net lodging tax receipts.
The proposed budget continues a return to a format that states expenditures in a fashion that is
. easier to track, places all general fund tax revenues in the General Fund, allocates most full-time
employees as full persons within departments, reduces the number of divisions greatly, uses line-
item detail, and provides more information regarding the planned use of monies than the previous
budget. The budget reflects City Council goals and direction.
I would like to thank the many staff members who participated in the revision of the budget
presentation and process, especially the work of Finance Director Charlie Hansen and City Clerk
Sharon Knutson.
General Fund 12/09/99
Code 1996 1997 1998 1999 2000 lYR Change
GENERAL
City council $127,800 $126,089 $123,711 $120,603 $120,247 -0.30% ($356,
® Administration $243,065 $198,283 $200,219 $191,415 $181,432 -5.22% ($9,983
Human Resources $109,036 $166,728 $165,069 $166,239 $183,967 10.66% $17,728
City Clerk $47,508 $48,397 $69,279 $70,855 $76,024 7.30% $5,169
Elections $47,508 $48,397 $69,088 $57,166 $82,373 44.09% $25,207
Finance $182,678 $384,563 $412,411 $414,774 $417,768 0.72% $2,994
Data Processing $354,348 $241,451 $222,719 $228,006 $248,069 8.80% $20,063
Legal $199,700 $201,400 $198,400 $197,900 $220,000 11.17% $22,100
TOTAL: $1,311,643 $1,415,308 $1,460,896 $1,446,958 $1,529,880 5.73%1 $82,922
POLICE
Patrol $2,647,340 $2,653,301 $2,709,132 $2,796,754 $2,806,718 0.36%1 $9,9641
Investigation $540,915 $588,580 $579,855 $544,099 $623,404 14.58% $79,305'
Support Services 418 $715,851 $821,989 $840,719 $937,341 $970,636 3.55% $33,295
Police Station Maint. $57,348 $109,168 90.36% $51,820,
Chief 419 $137,127 $157,295 $146,786 $131,966 $133,287 _1.00% _ $1,321
TOTAL: $4,041,233 $4,221,165 $4,276,492 $4,467,508 $4,643,213 3.93% $175,705
FIRE
Fire 425 $651,896 $603,820 $594,271 $592,737 $649,273 9.54%1 $56,5361
Emergency Prep. 426 $38,792 $51,871 $47,849 $47,184 $47,815 1.34% $631
TOTAL: $690,688 $655,691 $642,120 $639,921 $697,0881 8.93%1 $57,167
COMMUNITY DEV.
Inspections 430 $317,258 $229,633 $261,724 $268,174 $309,956 15.58% $41,782
Planning&Zoning 431 $116,180 $111,107 $110,712 $114,539 3.46% $3,827
Assessing 432 $214,847 $247,358 $261,592 $262,620 $268,498 2.24% $5,878
TOTAL: $532,105 $593,171 $634,423 $641,506 $692,993 8.03% $51,487
Conv.&Tourism 433 $228,000 $206,570 $218,500 $261,250 $308,7501 18.18% $47,500
Social Sevices $78,547 $80,000 $80,104 $79,860 $95,0301 19.00%; $15,170
BUILDINGS
• Custodial Services 440 $67,124 $49,964 $55,041 $60,329 $60,719 0.65% $390
Bldg.Maint. 441 $267,064 $297,469 $371,502 $398,616 $372,963 -6.44% ($25,653
Govt.Bldg ground 442 $42,952 $65,364 $60,902 $61,252 0.57% $350
TOTAL: $334,188 $390,385 $491,907 $519,847 $494,934 -4.79% ($24,913
PUBLIC WORKS
Engineering 443 $134,560 $369,546 $380,104 $429,363 $442,2151 2.99%I $12,852'
Pub.Works Admin 444 $218,477 $194,025 $195,329 $204,434 $210,0851 2.76%'' $5,651
Street Maint. 445 $568,094 $919,751 $941,086 $897,028 $854,483', -4.74% ($42,545)
Traffic control 446 $174,948 $168,747 $174,555 $181,746 $198,1111 9.00% $16,365;
Snow&Ice 447 $291,938 $183,161 $191,092 $200,403 $203,642 1.62% $3,239
Street Lighting 448 $147,301 $139,000 $134,000 $134,500 $138,5001 2.97%1 $4,0001
Parks Maint 449 $426,560 $348,290 $302,388 $311,393 $368,996 18.50% $57,6031
Park Fac.Maint 450 $221,342 $267,630 $275,881 $276,930 $2719623 -1.92% ($5,307)'
Maint.Rec.Prog 451 $100,695 $53,026 $61,209 $64,195 $70,254 9.44% $6,059 1
Forestry 452 $109,611 $103,866 $106,829 $109,419 $1229312 11.78% $12,893 j
Ice&Hockey 454 $62,966 $90,777 $93,765 $102,541 $100,839 -1.66% ($1,702)
$2,456,492 $2,837,819 $2,856,238 $2,911,952 $2,981,060 2.37% $69,108
CARS
CARS Admin $135,786 $141,066 3.89% $5,280
Rec.Admin 460 $400,701 $433,630 $322,080 $330,933 2.75% $8,853
Adult Rec 461 $459,426 $273,683 $249,490 $234,223 $224,483 -4.16% ($9,740
Teen Programs 462 $24,203 $12,892 $12,966 $18,077 $15,318 -15.26% ($2,759
Youth Rea 463 $165,190. $109,644 $109,942 $108,092 $110,198 1.95% $2,106
General Rea 464 $114,859 $56,813 $53,924 $55,088 $56,294 2.19% $1,206
Community Cen. 465 $427,732 $275,162 $225,580 $244,418 $246,566 0.88% $2,148 1
Pool 466 $342,183 $332,259 $239,673 $249,848 $255,1591 2.13%' $5,311
$1,533,593 $1,461,154 $1,325,205 $1,367,612 $1,380,0171 0.91%1 $12,4051
MISCELLANEOUS
• Risk Mgmt. 470 $160,725 $167,000 $157,000 $152,500 $152,700 0.13% $200
Central Supplies/ 471 $283,961 $251,200 $375,369 $362,059 $312,376 -13.72% ($49,683
Civic Events 472 $10,851 $1,500 $6,425 $6,459 $13,767 113.14%1 $7,308
Reimbursement Other Funds
474 ($699,141) ($715,538) ($737,487) ($749,233}!, 1.59%1 ($11,746y
Transfers(debt)& 475 $244,281 $1,378,425 $1,384,971 $1,477,604 6.69%! $92,633
12/09/99
A proximate Impacts on Cash Balances of Selected Major Funds:
• Fund:
General HRA EDA Capital Improvements*
Revenue $14,030,030 $164,166 $649,714 $374,640
Expenditures $14,030,030 $164,166 $649,714 $3,426,200
$0 $0 $0 ($3,051,560)
Fund: Water Sanitary Sewer Storm Central Garage
Revenue $1,413,200 $2,472,036 $1,068,859 $1,860,944
Expenditures $1,791,510 $2,721,067 $1,300,768 $1,249,703
Depreciation $372,042 $213,024 $108,868 $609,227
($6,268) ($36,007) ($123,041) $1,220,468
Fund: Liquor Golf T.I.F Dist.# MSA Construction Fund**
Revenue $3,603,200 $366,141 $2,047,255 $546,524
Expenditures $3,554,544 $337,806 $769,801 $2,131,655
Depreciation $38,541 $14,567
$87,197 $42,902 $1,277,454 ($1,585,131)
Fund: E. B. Farm Tax Incr. Special Assessment Construction***
Revenue $1,218,500 $1,821,352
Expenditures $1,364,000 $1,810,899
($145,500) $10,453
Fund: EBHC
Revenue $3,547,337
Expenditures $3,517,072
$30,265
Capital Improvements*
Capital Improvements reflect 2000 construction of Civic Center improvements
that will primarily be incurred in 2001
MSA Construction Fund**
This fund using banked fund balance.
Special Assessment Construction***
Revenues do not include the planned transfer of unspent money from 1999 budget.
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Office of the City Clerk
3 City o f Brooklyn Center
A great place to start. A great place to stay.
MEMORANDUM
TO: Michael J. McCauley, City Manager
FROM: Sharon Knutson, City Clerk . -6
4 MJW— _
DATE: December 8, 1999
SUBJECT: Mayoral Appointment: Shingle Creek and West Mississippi Watershed
Management Commissions
In the last legislative session, a law was enacted which prohibits appointment of City staff members as
commissioners of joint powers watershed management organizations, such as the Shingle Creek and West
Mississippi Watershed Management Commissions. In the past,most of the commissioners appointed to the
Commissions have been City staff members—for 1997-1999 the Commissioner was Public Works Director
Diane Spector and the Alternate Commissioner was City Engineer Scott Brink . Because appointments
made after December 31, 1999, cannot be staff members, notice was posted regarding vacancies on the
Commissions encouraging resident participation.
A legal notice soliciting members for the Commissions was published in the Brooklyn Center Sun-Post on
October 13, 1999. Notice was posted at City Hall and Community Center and aired on Cable Channel 37
from October 1,through November 12, 1999.
The joint and cooperative agreement for the establishment of the Commissions entitles the City of Brooklyn
Center to appoint one Commissioner and one Alternate Commissioner. One application was received from
Graydon Boeck, 5601 Indiana Avenue North(attached for City Council members only). A letter was sent
to the applicant notifying him that his application for appointment would be considered at the December 13,
1999, City Council meeting.
Attachment:
1) Memorandum from Mayor Kragness indicating her nomination.
Recommended Council Action:
1) Motion by Council to ratify Mayor Kragness' nomination of Graydon Boeck to serve as
Commissioner to the Shingle Creek Watershed and West Mississippi Watershed
Commissions with term expiring December 31, 2002.
6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430-2199 • City Hall & TDD Number(612) 569-3300
Recreation and Community Center Phone & TDD Number (612) 569-3400 •FAX(612) 569-3494
An Affirmative Action/Equal Opportunities Employer
3 City of Brooklyn Center Office of the Mayor
A great place to start. A great place to stay.
MEMORANDUM
TO: Councilmember Debra Hilstrom
Councilmember Kay Lasman
Councilmember Ed Nelson
Councilmember Robert Peppe
FROM: Myrna Kragness, Ma
DATE: December 8, 1999
SUBJECT: Shingle Creek and West Mississippi Watershed Management Commissions
I would request ratification from Council Members for the nomination of Graydon Boeck, 5601 Indiana
Avenue North, to serve as Commissioner to the Shingle Creek and West Mississippi Watershed
Management Commission with term expiring December 31, 2002.
6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430-2199 • City Hall & TDD Number(612) 569-3300
Recreation and Community Center Phone & TDD Number (612) 569-3400 •FAX(612) 569-3494
An Affirmative Action/Equal Opportunities Employer
APPLICATION FOR APPOINTMENT TO
SHINGLE CREEK WATERSHED MANAGEMENT COMMISSION
AND
• WEST MISSISSIPPI WATERSHED MANAGEMENT COMMISSION
NAME:
HOME ADDRESS:- -5ZD/ 1A1,P1A/LIA & LY/U C 55-4Z217
Street City Zip
BUSINESS:
OCCUPATION: G��SI�LT//)C7
BUSINESS ADDRESS:
Street City Zip
HOME PHONEI!!�7/2 ` �573 ;7–A6
WORK PHONE:
YEARS LIVED IN BROOKLYN CENTER:—
I have read the Joint Powers Agreement which defines the purpose, authority,and responsibility of
the Shingle Creek Watershed Management Commission and the West Mississippi Watershed
Management Commission.
Yes
X No— Comments:
I understand the importance of regular attendance and participation at Commission meetings and feel
I have the time available to be an active participant(normally held at noon on the second Thursday
of each month).
Yes X No Comments:
r
Please list special interests,qualifications and experience which make you a good candidate for a
member of the this Commission.
l
Signature: Date:4!L
Submit to: Sharon Knutson,City Clerk
City of Brooklyn Center
6301 Shingle Creek Parkway
Brooklyn Center,MN 55430 [wirshd.app]
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Office of the City Clerk
Cit y o f Brooklyn n Center
ffi
A great place to start. A great place to stay.
61
MEMORANDUM
TO: Michael J. McCauley, City Manager
FROM: Sharon Knutson, City Clerk Juwa Xnvc"��
DATE: December 8, 1999
SUBJECT: Mayoral Appointments to City Advisory Commissions
Several commission member terms on City advisory commissions will expire December 31, 1999. Prior
to term expiration,City staff liaisons to the commissions polled the members whose terms would expire to
determine their interest in continuing serving on their respective commissions. All members indicated they
wished to continue their voluntary public service on their respective commissions.
Mayor Kragness sent a letter to the City advisory commission chairpersons requesting input regarding
participation and attendance of these members. Mayor Kragness talked with each of the chairpersons, and
they responded that they would recommend reappointment of the commission members.
Attached is a memorandum from Mayor Kragness indicating her nominations. Also attached are the
procedures for filling commission vacancies adopted by the City Council on March 27, 1995.
Materials regarding the commissions is attached, including a table which indicates the geographical
distribution by neighborhood of the current members of the commissions and an attendance record of the
commission members for 1999.
Recommended Council Action:
I. Motion by Council to ratify the nominations of Mayor Kragness with terms expiring as follows:
Financial Commission -term to expire 12/31/2002
Housing Commission -term to expire 12/31/2002
Park and Recreation Commission -term to expire 12/31/2002
Planning Commission -term to expire 12/31/2001
NW Hennepin Human Services Council Advisory Commission -term to expire 12/31/2001
Attachments
•
6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430-2199 - City Hall & TDD Number(612) 569-3300
Recreation and Community Center Phone & TDD Number (612) 569-3400 -FAX(612) 569-3494
An Affirmative Action/Equal Opportunities Employer
City of Brooklyn Center Office of the Mayor
A great place to start. A great place to stay.
•
MEMORANDUM
TO: Councilmembers Hilstrom, Lasman,Nelson, and Peppe
FROM: Myrna Kragness,Ma o
DATE: December 8, 1999
SUBJECT: City Advisory Commission Nominations
As outlined in our policy for filling commission vacancies, I would request ratification from Council
Members for the nomination of the following persons:
Financial Commission
Donn Escher 3107 65th Avenue North
Timothy Elftmann 5301 Howe Lane
Gavin Wilkinson 7221 Willow Lane North
• Housing Commission
Donald Arm 2340 Brookview Drive
Muhammed Okoya-Lawal 6910 Avenue North, #311
Park and Recreation Commission
Bud Sorenson 6901 Toledo Avenue North
Richard Theis 3006 Thurber Road
Planning Commission
Stephen Erdmann 4919 61 st Avenue North
Rex Newman 3107 61 st Avenue North
John Whitehead 4807 Wingard Place
Northwest Hennepin Human Services Council Advisory Commission
Kathleen Ganter 5936 Xerxes Avenue North
6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430-2199 • City Hall & TDD Number (612) 569-3300
Recreation and Community Center Phone & TDD Number (612) 569-3400 •FAX(612) 569-3494
An Affirmative Action/Equal Opportunities Employer
i City of Brooklyn Center
Procedures for Filling Commission/Task Force Vacancies
Adopted by Council 3/27/95
The following process for filling commission/task force vacancies was approved by the City Council
at its March 27, 1995,meeting:
Vacancies in the Commission shall be filled by Mayoral appointment with majority consent
of the City Council. The procedure for filling Commission vacancies is as follows:
1. Notices of vacancies shall be posted for 30 days before any official City
Council action is taken;
2. Vacancies shall be announced in the City's official newspaper;
3. Notices of vacancies shall be sent to all members of standing advisory
commissions;
4. Applications for Commission membership must be obtained in the City
Clerk's office and must be submitted in writing to the City Clerk;
• 5. The Ci ty Clerk shall forward copies of the applications to the Mayor and City
Council;
6. The Mayor shall identify and include the nominee's application form in the
City Council agenda materials for the City Council meeting at which the
nominee is presented;
7. The City Council,by majority vote,may approve an appointment at the City
Council meeting at which the nominee is presented.
I
PROCEDUREC
Financial Commission
The Financial Commission is composed of a chairperson and six members,with members serving a three-
year term. On December 31, 1999,the Financial Commission terms of Donn Escher, Timothy Elftmann,
and Gavin Wilkinson will expire. Mr. Escher, Mr. Elftmann and Mr. Wilkinson wish to continue their
p >
voluntary public service on the Financial Commission.
Housing Commission
The Housing Commission is composed of a chairperson and eight members,with members serving a three-
year term. On December 31, 1999,the Housing Commission terms of Donald Arm and Muhammed Okoya-
Lawal will expire. Mr. Arm and Mr. Okoya-Lawal wish to continue their voluntary public service on the
Housing Commission.
One vacancy exists on the Housing Commission. Notice of the vacancy has been posted and applications
are being taken until December 30, 1999.
Park and Recreation Commission
The Park and Recreation Commission is composed of a chairperson and six members,with members serving
a three-year term. On December 31, 1999,the Park and Recreation Commission terms of Bud Sorenson and
Richard Theis will expired. Mr. Sorenson and Mr. Theis wish to continue their voluntary public service on
the Park and Recreation Commission.
Planning Commission
The Planning Commission is composed of a chairperson and six members,with members serving a two-year
term. On December 31, 1999, the Financial Commission terms of Stephen Erdmann, Rex Newman, and
John Whitehead will expire. Mr. Erdmann, Mr. Newman, and Mr. Whitehead wish to continue their
voluntary public service on the Planning Commission.
Northwest Hennepin Human Services Council
Advisory Commission
The Northwest Hennepin Human Services Council Advisory Commission is composed of two residents
from each participating City,with members serving a two-year term. On December 31, 1999,the Northwest
Hennepin Human Services Council Advisory Commission term of Kathleen Ganter will expire. Ms. Ganter
wishes to continue her voluntary public service on the Northwest Hennepin Human Services Council
Advisory Commission.
City of Brooklyn Center
Financial '
a Commission
Geographical Distribution
(Chairperson and Six Members)
Current Members
December 8, 1999
..... ...................:::::..:.:::.::::::.:::::::. ur ent CNeighborhoods e
tubers
Southeast Mark Nemec
5538 Camden Avenue North
Northeast Jerald Blarney
7136 Willow Lane North
Gavin Wilkinson
7221 Willow Lane North
Northwest
West Central Timothy Elftmann
5301 Howe Lane
Lawrence Peterson
5830 June Avenue North
Central Donn Escher
3107 65th Avenue North
Southwest Jay Hruska
5012 North Lilac Drive
• City of Brooklyn Center
Housing Commission
Geographical Distribution
(Chairperson and Eight Members)
Current Members
December 8, 1999
Neighborhoods
.......::,:::.:::::::::::.:::::::::.::::::.::::::::.::.:::::..::.:.:.: Current Members
Southeast Donald Arm
2340 Brookview Drive
Northeast Kathleen Carmody
7024 Knox Avenue North
Lloyd Deuel
1606 72nd Avenue North
Muhammed Okoya-Lawal
6910 Humboldt Avenue North
Northwest Ernie Erickson
6800 Drew Avenue North
West Central James Lano
6424 Indiana Avenue North
Michael VonDelinde
5312 Boulder Lane
Central Mark Yelich
6018 Beard Avenue North
Southwest
•
City of Brooklyn Center
Park and Recreation Commission
Geographical Distribution by Park Service Area (P.S.A.)
(Chairperson and Six Members)
Current Members
December 8, 1999
Park Service rvice Ar ea .. :
Current Members:...
P.S.A. I Thomas Shinnick
5324 Oliver Avenue North
P.S.A.II Gail Ebert
1613 Irving Lane
P.S.A. III Bud Sorenson
6901 Toledo Avenue North
Richard Theis
3006 Thurber Road
P.S.A. IV
P.S.A. V Art Mead
3825 56th Avenue North
Don Peterson
3715 58th Avenue North
John Russell
5312 N. Lilac Drive
® City of Brooklyn Center
Planning Commission
Geographical Distribution
(Chairperson and Six Members)
Current Members
December 8, 1999
Neighborhoods
ds
....... ... axN�'�::.::..:::::::.,.:.:::::::::::::.::::::::::::: . .: Current Members
Southeast
Northeast Sean Rahn
601 70th Avenue North, #114
Tim Willson
6718 Colfax Avenue North
Northwest John Whitehead
• 4807 Wingard Place
West Central Stephen Erdmann
4919 61 st Avenue North
Central Rex Newman
3107 61 st Avenue North
Dianne Reem
6225 Chowen Avenue North
Southwest Graydon Boeck
5601 Indiana Avenue North
CL1Si�1 CQrnmi SSaGi1
J
ATTENDANCE RECORD
•
Name 1/99 .2; 3/99 4/99 5/99 9/99 10/99 11/99
Robert Torres E X R R R R R
Ernie Erickson X X X X X X X
James Lano X X X E U U X
M h m
u am ed Ok
oya Lawal X X X X U X X
Lloyd)cu
el
X
X X X X X X
Michael VonDeLinde X X X X X X X
Donald Arm X X E X X X X
Mark Yelich E X X X X X X
Kathleen Carmody X X X
appointed
5/99
The Februa ry
meeting was canceled.
X=Present
E=Excused
U=Unexcused
R=Resigned
Note: Christopher Russel's attendance is not shown since his attendance record for 1998 and 1999
constituted"automatic resignation"as per the requirements of Council Resolution No. 98-13.
CITY OF BROOKLYN CENTER
FINANCIAL COMMISSION ATTENDANCE
Term
Expires 117/99 3/16/99 5/13/99 6/7/99 6/21/99 10/7/99 11/18/99
Donn Escher 12/31/99 Y Y Y Y Y Y Y
Lawrence Peterson 12/31/01 Y Y Y N N Y Y
Jay Hruska 12/31/01 Y Y Y E Y Y E
Jerry Blarney 12/31/00 E Y Y Y Y Y Y
Tim Elftmann 12/31/99 Y N Y Y Y Y Y
Gavin Wilkinson 12/31/99 Y N Y E Y Y Y
Mark Nemec 12/31/00 Y Y Y
LEGEND
Y The Commissioner was in attendance.
E The Commissioner was absent, but contacted the Chair prior to the meeting to be excused.
N The Commissioner was absent and not excused.
VAC The Commissioner's term has expired or he/she has vacated the appointment.
i
fincom attend 11/23/99 10:05 AM
•
CITY OF BROOKLYN CENTER
PARKS AND RECREATION COMMISSION
Meeting Attendance 1999
O 0 No No
Meeting Meeting Meeting
Bud Sorenson E P P P P P P P
Art Mead P P P E E P P IP
Rich Theis P E E P E E P P
Don Peterson P P P P P P P P
John Russell P P P P P P I JE P
Tom Shinnick P P P P P P E P
Gail Ebert P P P P P P P
P = Present
E = Excused
A = Absent
Planning Commission Attendance
(11 Meetings as of 11-29-99)
Present Absent
Willson 9 2
Boeck 9 2
Erdmann 10 1
Newman 10 1
Rahn 7 4
Reem 10 1
Whitehead 11 0
IIIkud I
..........IIII
City of Brooklyn Center
A great place to start.A great place to stay.
MEMORANDUM
DATE: November 18, 1999
TO: Michael J. McCauley, City Manager
1;
FROM: Jun Glasoe, Director of Community Activities, Recreation and Services
SUBJECT: Consolidation of Earle Brown Days Activities
At a recent meeting of the Earle Brown Days Committee, the idea of consolidating some of the
Earle Brown Days activities was discussed.
Per the attached memo, the Earle Brown Days Committee has requested that the City Council
approve moving the music and fireworks associated with the Earle Brown Days from Sunday
night to Saturday.
4
6301 Shingle Creek Pkwy,Brooklyn Center, MN 55430-2199 • City Hall & TDD Number(612) 569-3300
Recreation and Community Center Phone & TDD Number (612)569-3400 •FAX(612)569-3494
An Affirmative Action/Equal Opportunities Employer
Jim asoe- HG P Page 1
Memo
To: Jim Glasoe
From: Sue LaCrosse
Subject: Proposal To Change Day of Music&Fireworks Beginning June 24,2000
Date: November 19, 1999
At the November 19 meeting of the Earle Brown Days Board of Directors,the following changes
to the Earle Brown Days schedule of events were proposed:
1. Change the arts&crafts fair from a two day.show to a one day show and extend the
hours from 9 a.m.to dark. The date would be Saturday,June 24,2000.
2. Add additional activities to Saturday's schedule to enhance the crowds,such as free
entertainment,tennis event,softball games,and more.
3. Change the music and fireworks from Sunday evening to Saturday evening.
The main reason for the proposed changes is that the committee has struggled to get people into
the park during the day on Sunday. They have tried professional wrestling,entertainment,a
children's art area,super jump,and Renaissance Festival entertainers. The only thing that really
brings people into the park on Sunday is the fireworks.
The proposed changes would enable the committee to schedule many activities throughout the
day and evening on Saturday in Central Park. It is the committee's belief that even more people
would attend the fireworks on Saturday evening because they do not have to go to work the next
day. If Americana Fireworks Company is agreeable,Sunday evening could be used as a backup
in case of inclement weather.
This is a request for the Brooklyn Center City Council to approve changing the music and
fireworks from Sunday to Saturday evening.
Thank you.
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Member introduced the following resolution and moved its
is adoption:
RESOLUTION NO.
RESOLUTION APPROVING THE CONTRACT FOR LOCAL 49 (PUBLIC
WORKS MAINTENANCE) AND THE CITY OF BROOKLYN CENTER FOR
THE CALENDAR YEARS 2000 - 2002
WHEREAS, Section 2.07 of the City Charter for the City of Brooklyn Center states
that the City Council is to fix the salary or wages of all officers and employees of the City; and
WHEREAS, the City has negotiated in good faith with Local 49 (Public Works) for
a contract for the years 2000 - 2002 as attached.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Brooklyn Center approves the attached contract with Local 49 (Public Works) for calendar years
2000, 2001 and 2002; and
BE IT FURTHER RESOLVED that authorized wage and benefit adjustments not to
exceed the maximum contained herein shall become effective according to the schedule of the
contract which commences January 1, 2000.
•
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
I
•
Labor Agreement
Between the '
City of Brooklyn Center
And the
International Union of.Operating Engineers (IUOE)
Local No. 49
January 1,2000-December 31,2002
•
S TABLE OF CONTENTS
ARTICLE PAGE
1 Purpose of Agreement 1
2 Recognition 1
3 Definitions 1
4 Savings Clause 2
5 Union Security 2
6 Employer Security 2
7 Employer Authority 3
8 Seniority 3
9 Discipline 3
10 Employee Rights-Grievance Procedure 3
11 Job Posting 6
12 Probationary Periods 6
13 Right of Subcontract 7
14 Safety 7
15 Work Schedules 7
16 Relief and Meal Periods 7
17 Uniforms/Safety/Work Attire 7
18 Overtime Pay 8
19 Call Back 8
20 Standby Pay 8
21 Holiday Leave 9
22 Vacation Leave 9
23 Sick Leave 10
24 Severance Pay 11
25 Insurance 11
26 Seasonal/Temporary Employees 11
27 Part-time Employee Benefits 11
28 Wage Schedule 11
29 Working Out of Classification Pay 12
30 Legal Defense 13
31 Waiver 13
32 Duration 13
ARTICLE 1 -Purpose of Agreement
This Agreement is entered into between the City of Brooklyn Center hereinafter called the
Employer, and Local No. 49, International Union of Operating Engineers, hereinafter called the
Union.
1.1 Purpose
a. Establish certain hours, wages and other conditions of employment;
b. Establish procedures for the resolution of disputes concerning this Agreement's
interpretation and/or application;
C. Specify fy th e full and complete understanding of the parties; and
d. Place in written form the parties' agreement upon terms and conditions of employment
for the duration of this Agreement.
The Employer and the Union, through this Agreement, continue their dedication to the highest
quality of public service. Both parties recognize this Agreement as a pledge of this dedication.
ARTICLE 2-Recognition
The Employer recognizes the Union as the exclusive representative for all Employees in the job
classifications listed below who are public Employees within the meaning of Minnesota Statute
179A.03, Subdivision 14 excluding supervisory, confidential and all other employees:
Mechanic,Maintenance I,Maintenance II,Maintenance III, and Night Service Person.
ARTICLE 3 -Definitions
3.1 Union: The International Union of Operating Engineers, Local No. 49
3.2 Employer: The individual municipality designated by this Agreement.
3.3 Union Member: A member of the International Union of Operating Engineers, Local
No. 49
3.4 Employee: A member of the exclusively recognized bargaining unit.
3.5 Base Pay Rate: The Employee's hourly pay rate exclusive of longevity or any other
special allowance.
3.6 Seniority: Length of continuous service in any of the job classifications covered by
Article 2-Recognition. Employees who are promoted from a job classification
• covered by this Agreement and return to a job classification covered by this Agreement
shall have their seniority calculated on their length of service under this Agreement for
1
purposes of promotion, transfer and lay off and total length of service with the
S Employer for other benefits under this Agreement.
3.7 Severance Pay: Payment made to an Employee upon honorable termination of
employment.
3.8 Overtime: Work performed at the express authorization of the Employer in excess of
either eight (8)hours within a twenty-four(24) hour period(except for shift changes)
or more than forty(40)hours within a seven(7) day period.
3.9 Call Back: Return of an Employee to a specified work site to perform assigned duties
at the express authorization of the Employer at a time other than an assigned shift. An
extension of or early report to an assigned shift is not a call back.
ARTICLE 4-Savings Clause
This Agreement is subject to the laws of the United States,the State of Minnesota, and the
signed municipality. In the event any provision of this Agreement shall be held to be contrary to
law by a court of competent jurisdiction from whose final judgment or decree no appeal has been
taken within the time provided, such provision shall be voided. All other provisions of this
Agreement shall continue in full force and effect. The voided provision may be renegotiated at
the request of either party.
ARTICLE 5-Union Security
In recognition of the Union as the exclusive representative the Employer shall:
5.1 Deduct each payroll period an amount sufficient to provide the payment of dues
established by the Union from the wages of all Employees authorizing in writing such
deduction, and
5.2 Remit such deduction to the appropriate designated officer of the Union.
5.3 The Union may designate certain Employees from the bargaining unit to act as
stewards and shall inform the Employer in writing of such choice.
5.4 The Union agrees to indemnify and hold the Employer harmless against any and all
claims, suits, orders, or judgments brought or issued against the City as a result of any
action taken or not taken by the City under the provisions of this Article.
ARTICLE 6-Employer Security
The Union agrees that during the life of this Agreement it will not cause encourage,
participate
in or support any strike, slow down, other interruption of or interference with the normal
ifunctions of the Employer.
2
ARTICLE 7- Employer Authority
• 7.1 The Employer retains the full and unrestricted right to operate and manage all
workforce, facilities, and equipment; to establish functions and programs;to set and
amend budgets;to determine the utilization of technology;to establish and modify the
organizational structure;to select, direct and determine the number of personnel;to
establish work schedules; and to perform any inherent managerial function not
specifically limited by this Agreement.
7.2 Any term and condition of employment not specifically established or modified by this
Agreement shall remain solely within the discretion of the Employer to modify,
establish, or eliminate.
ARTICLE 8- Seniority
8.1 Seniority will be the determining criterion for transfers, promotions and lay offs only
when all job-relevant qualification factors are equal.
8.2 Seniority will be the determining criterion for recall when the job-relevant qualification
factors are equal. Recall rights under this provision will continue for twenty-four(24)
months after lay off. Recalled Employees shall have ten(10)working days after
notification of recall by registered mail at the Employee's last known address to report
to work or forfeit all recall rights.
•
ARTICLE 9-Discipline
9.1 The Employer will discipline Employees only for just cause.
9.2 An Employee(s)will not be required to participate in an investigatory interview by the
Employer where the information gained from the interview could lead to the discipline
of the Employee(s)unless the Employee(s)is given the opportunity to have a Union
Representative present at the interview to act as a witness for the Employee(s).
ARTICLE 10-Employee Rights-Grievance Procedure
10.1 Definition of a Grievance
A grievance is defined as a dispute or disagreement as to the interpretation or application
of the specific terms and conditions of this Agreement.
10.2 Union Representatives
The Employer will recognize representatives designated by the Union as the grievance
representatives of the bargaining unit having the duties and responsibilities established by
this Article. The Union shall notify the Employer in writing of the names of such Union
representatives and of their successors when so designated.
3
10.3 Processing of a Grievance
It is recognized and accepted by the Union and the Employer that the processing of
grievances as hereinafter provided is limited by the job duties and responsibilities of the
Employees and shall therefore be accomplished during normal working hours only when
consistent with such Employee duties and responsibilities. The aggrieved Employee and
the Union Representative shall be allowed a reasonable amount of time without loss in
pay when a grievance is investigated and presented to the Employer during normal
working hours provided the Employee and the Union Representative have notified and
received the approval of the designated supervisor who has determined that such absence
is reasonable and would not be detrimental to the work programs of the Employer.
10.4 Procedure
Grievances, as defined by Section 1.0.1, shall be resolved in conformance with the
following procedure:
Step 1. An Employee claiming a violation concerning the interpretation or application of
this Agreement shall, within twenty-one(21) calendar days after such alleged violation
has occurred, present such grievance to the Employee's supervisor as designated by the
Employer. The Employer-designated representative will discuss and give an answer to
such Step 1 grievance within ten(10) calendar days after receipt. A grievance not
resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the
nature of the grievance, the facts on which it is based, the provision or provisions of the
Agreement allegedly violated, and the remedy requested and shall be appealed to Step 2
within ten(10)calendar days after the Employer-designated representative's final answer
in Step 1. Any grievance not appealed in writing to Step 2 by the Union within ten(10)
calendar days shall be considered waived.
Step 2. If appealed, the written grievance shall be presented by the Union and discussed
with the Employer-designated Step 2 representative. The Employer-designated
representative shall give the Union the Employer's Step 2 answer in writing within ten
(10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in
Step 2 may be appealed to Step 3 within ten(10) calendar days following the Employer-
designated representative's final Step 2 answer. Any grievance not appealed in writing to
Step 3 by the Union within ten(10) calendar days shall be considered waived.
Step 3. If appealed, the written grievance shall be presented by the Union and discussed
with the Employer-designated Step 3 representative. The Employer-designated
representative shall give the Union the Employer's answer in writing within ten(10)
calendar days after receipt of such Step 3 grievance. A grievance not resolved in Step 3
may be appealed to Step 4 within ten(10) calendar days following the Employer-
designated representative's final answer in Step 3. Any grievance not appealed in writing
to Step 4 by the Union within ten(10) calendar days shall be considered waived.
•
4
• Step 4. A grievance unresolved in Step 3 and appealed in Step 4 shall be submitted to
the Minnesota Bureau of Mediation Services. A grievance not resolved in Step 4 may be
appealed to Step 5 within ten(10) calendar days following the Employer's final answer in
Step 4. Any grievance not appealed in writing to Step 5 by the Union within ten(10)
calendar days shall be considered waived.
Step 5. A grievance unresolved in Step 4 and appealed in Step 5 shall be submitted to
arbitration subject to the provisions of the Public Employment Labor Relations Act of
1971, as amended. If the parties cannot agree upon an arbitrator, the selection of an
arbitrator shall be made in accordance with the "Rules Governing the Arbitration of
Grievances" as established by the Public Employment Relations Board. If the parties
cannot agree upon an Arbitrator,then the parties may request a list of Arbitrators from
the Bureau of Mediation Services.
10.5 Arbitrator's Authority
A The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or
subtract from the terms and conditions of this Agreement. The arbitrator shall
consider and decide only the specific issue(s) submitted in writing by the
Employer and the Union, and shall have no authority to make a decision on any
other issue not so submitted.
B. The arbitrator shall be without power to make decisions contrary to, or
inconsistent with, or modifying or varying in any way the application of laws,
rules, or regulations having the force and effect of law. The arbitrator's decision
shall be submitted in writing within thirty(30)days following the close of the
hearing or the submission of briefs by the parties, whichever be later,unless the
parties agree to an extension. The decision shall be binding on both the Employer
and the Union and shall be based solely on the arbitrator's interpretation or
application of the express terms of this Agreement and to the facts of the
grievance presented.
C. The fees and expenses for the arbitrator's services and proceedings shall be borne
equally by the Employer and the Union provided that each party shall be
responsible for compensating'its own representatives and witnesses. If either
party desires a verbatim record of the proceedings, it may cause such a record to
be made, providing it pays for the record. If both parties desire a verbatim record
of the proceedings the cost shall be shared equally.
10.6 Waiver
If a grievance is not presented within the time limits set forth above, it shall be
considered "waived." If a grievance is not appealed to the next step within the specified
time limit or any agreed extension thereof, it shall be considered settled on the basis of
the Employer's last answer. If the Employer does not answer a grievance or an appeal
thereof within the specified time limits, the Union may elect to treat the grievance as
• denied at that step and immediately appeal the grievance to the next step. The time limit
in each step may be extended by mutual Agreement of the Employer and the Union.
5
• 10.7 Choice of Remedy
If, as a result of the Employer response in Step 4, the grievance remains unresolved, and
if the grievance involves the suspension, demotion, or discharge of an Employee who has
completed the required probationary period, the grievance may be appealed either to Step
5 of Section 10.4 or a procedure such as: Civil Service, Veteran's Preference, or Fair
Employment. If appealed to any procedure other than Step 5 of Section 10.4 the
grievance is not subject to the arbitration procedure as provided in Step 5 of Section 10.4.
The aggrieved Employee shall indicate in writing which procedure is to be utilized--Step
5 of Section 10.4 or another appeal procedure--and shall sign a statement to the effect
that the choice of any other hearing precludes the aggrieved Employee from making a
subsequent appeal through Step 5 of Section 10.4.
I
ARTICLE 11 -Job Posting
11.1 The Employer and the Union agree that permanent job vacancies within the designated
bargaining unit shall be filled based on the concept of promotion or transfers from within
provided that applicants have the necessary qualifications to meet the standards of the job
vacancy, have the ability to perform the duties and responsibilities of the job vacancy.
11.2 Employees filling a higher job class based on the provisions of this Article shall be
subject to the conditions of Article 12-Probationary Periods.
• 11.3 The Employer has the right of final decision in the selection of Employees to fill posted
jobs based on qualifications, abilities and experience.
11.4 Job vacancies within the designated bargaining unit will be posted for five(5)working
days so that members of the bargaining unit can be considered for such vacancies.
ARTICLE 12-Probationary Periods
12.1 All newly hired or rehired Employees will serve a twelve(12)months'probationary
period.
12.2 All Employees will serve a twelve(12)months'probationary period in any job
classification in which the Employee has not served a probationary period.
12.3 At any time during the probationary period a newly hired or rehired Employee may be
terminated at the sole discretion of the Employer.
12.4 At any time during the probationary period a promoted or reassigned Employee may be
demoted or reassigned to the Employee's previous position at the sole discretion of the
Employer.
-
•
6
• ARTICLE 13-Right of Subcontract
Nothing in this Agreement shall prohibit or restrict the right of the Employer from
subcontracting work performed by Employees covered by this Agreement.
ARTICLE 14- Safety
The Employer and the Union agree to jointly
P romote safe and healthful workin g
conditions to
safety cooperate in
p y matter sand to encourage Employees to work in a safe manner.
ARTICLE C E 15-Work Schedules
15.1 The sole authority of work schedules is the Employer. The normal work day for an
Employee shall be eight(8)hours. The normal work week shall be forty(40) hours
Monday through Friday.
15.2 Service to the public may require the establishment of regular shifts for some Employees
on a daily,weekly, seasonal, or annual basis other than the normal 7:00 - 3:30 day. The
Employer will give seven(7) days advance notice to the Employees affected by the
establishment of work days different from the Employee's normal eight(8)hour work
day.
15.3 In the event that work is required because of unusual circumstances such as (but not
® limited to)fire, flood, snow, sleet, or breakdown of municipal equipment or facilities, no
advance notice need be given. It is not required that an Employee working other than the
normal work day be scheduled to work more than eight (8)hours;however, each
Employee has an obligation to work overtime or call backs if requested unless unusual
circumstances prevent the Employee from so working.
15.4 Service to the public may require the establishment of regular work weeks that schedule
work on Saturdays and/or Sundays.
ARTICLE 16- Relief And Meal Periods
16.1 Two relief periods not to exceed fifteen(15)minutes are authorized at a practicable time
within each Employee's shift. One relief period may be taken during the first half of the
shift and the second relief period may be taken during the second half of the shift.
16.2 Each Employee shall be authorized one unpaid thirty(30)minutes meal period per shift.
ARTICLE 17-Uniforms/Safety/Work Attire
The Employer will reimburse employees an allowance of$100 per calendar year for purchase of
work clothing, protective clothing, safety jackets or vests, steel toed boots/shoes;uniform or
rental of such work clothes for use on the job for Brooklyn Center. The City reserves its right to
ensure allowance is used for appropriate work attire. Receipts and description of purchase/rental
required prior to reimbursement.
7
The Employer will purchase and maintain sufficient sets of work coveralls to be available and
specifically assigned for wear by Employees, other than mechanics, when engaged in unusually
dirty tasks for the respective job classification. A determination of coverall assignments shall
rest exclusively with the Employer. Mechanics shall be provided with uniforms by the Employer
er
up to five(5)pants and five(5) shirts per week..
ARTICLE 18- Overtime Pay
18.1 Hours worked in excess of eight(8)hours within a twenty-four(24)hour period (except
for shift changes) or more than fo rt y(40 hours within a seven 7
) day period will be
compensated for at one and one-half(1-1/2)times the Employee's regular base pay rate.
18.2 Overtime will be distributed as equally as practicable.
18.3 Overtime refused by Employees will for record purposes under Article 18.2 be -
considered as unpaid overtime worked.
18.4 For the purpose of computing overtime compensation, overtime hours worked shall not
be pyramided, compounded, or paid twice for the same hours worked.
18.5 Employees will be paid in accord with Article 21 for work on holidays.
i
ARTICLE 19-Call Back
An Employee called in for work at a time other than the Employee's normal scheduled shift will
be compensated for a minimum of two (2) hours'pay at one and one-half(1-1/2)times the
Employee's base pay rate.
ARTICLE 20- Standby Pay
Public Utility Employees who are designated by their supervisor to serve in a`standby" status on
behalf of the City on a weekend will receive as compensation for such service five(5) hours of
overtime pay for the period beginning the end of the work day on Friday and ending the start of
the work day on Monday when serving in such status. Public Utility Employees who are
designated by their supervisors to serve in a "standby" status on behalf of the City on a week
night(Monday, Tuesday, Wednesday, or Thursday)that is not a holiday will receive as
compensation for such service one(1) hour of overtime pay for each week night served in such
status. Public Utility Employees who are designated by their supervisors to serve in a "standby"
status on behalf of the City on a holiday will receive as compensation for such service two (2)
hours of overtime pay for each holiday served in such status. Such standby pay shall be in
addition to other compensation which the Employee is entitled to under this Agreement.
•
8
II
ARTICLE 21- Holiday Leave
Holidays Defined. Holiday leave shall be granted for the following holidays: New Year's Day,
January 1; Martin Luther King, Jr. Day, third Monday in January;Washington's and Lincoln's
Birthdays, third Monday in February;Memorial Day, last Monday in May; Independence Day,
July 4;Labor Day, first Monday in September; Christopher Columbus Day, second Monday in
October, Veteran's Day,November 11; Thanksgiving Day,fourth Thursday in November;Post-
Thanksgiving Day,Friday after fourth Thursday in November, Christmas Day, December 25;
and one floating holiday annually to be scheduled with permission of the Employee's supervisor.
When New Year's Day, Independence Day, Veteran's Day, or Christmas Day fall on Sunday,the
following day shall be observed as a holiday. When they fall on Saturday, the preceding day
shall be observed as a holiday. Employees' absence from work on the day following or the day
preceding such a three-day holiday weekend without the express authorization of the Employer
shall forfeit rights to holiday pay for that holiday.
Employees working a normal Monday through Friday workweek, who are required to be on duty
on any holiday, shall be paid time and one-half for the hours worked in addition to the base pay
rate, except that such employees who are required to be on duty on New Year's Day,
Thanksgiving Day, or Christmas Day, shall be paid twice the employee's regular pay for the
hours worked in addition to the base pay rate.
ARTICLE 22- Vacation Leave
22.1 Amount. Permanent Employees shall earn vacation leave at a rate of 6.67 hours for each
calendar month of full-time service or major fraction thereof. Permanent Employees with
five consecutive years of service through ten consecutive years of service shall earn
vacation at the rate of 120 hours per year. Permanent Employees with more than ten
consecutive years of service shall earn vacation leave according to the following
schedule:
During 11th year of service 128 hours per year.
During 12th year of service 136 hours per year.
During 13th year of service 144 hours per year.
During 14th year of service 152 hours per year.
During 15th year of service 160 hours per year.
Employees using earned vacation leave or sick leave shall be considered to be working
for purposes of accumulating additional vacation leave.
22.2 Usage. Vacation leave may be used as earned, except that the Employer shall approve
the time at which the vacation leave may be taken. Employees shall not be permitted to
waive vacation leave and receive double pay.
22.3 Accrual. An Employee may accumulate no more than a maximum of 230 hours of
vacation leave that can be carried over from year to year.
9
22.4 Termination Provisions. Employees leaving the service of the Employer in good
standing, after having given the Employer proper notice of termination of employment,
shall be compensated for vacation leave accrued and unpaid, computed to the date of
separation.
ARTICLE 23- Sick Leave
23.1 Eligibility. Sick leave with pay shall be granted to probationary and permanent
Employees at the rate of eight hours for each calendar month of full-time service or major
fraction thereof.
23.2 Usage. Sick leave may be used normally for absence from duty because of personal
illness, injury, or legal quarantine of the Employee, or because of serious illness in the
immediate family. Immediate family shall mean brother, sister, parents, parents-in-law,
spouse, or children of the Employee. Sick leave may be used for the purpose of attending
the funeral of immediate family members plus brothers-in-law, sisters-in-law,
grandparents, grandparents-in-law, and grandchildren of the Employee. In addition to the
preceding conditions, supervisors may approve the use of sick leave, up to a maximum of
four(4) days (32 hours)per calendar year, for the care of the Employee's spouse when
the Employee's supervisor determines that the situation requires the Employee's presence.
The four(4) special use days (32 hours) cannot be accumulated from one year to the next,
and if they are not used,they are included in the Employee's normal sick leave
Saccumulation. Supervisors may approve the use of sick leave for the care of the
Employee's children pursuant to Minnesota State Statute.
23.3 Accrual. Sick leave shall accrue at the rate of eight hours per month until 960 hours
have been accumulated. After 960 hours have been accumulated, sick leave shall accrue
at the rate of four(4)hours per month, and simultaneously vacation leave, in addition to
regular vacation leave accrual, shall accrue at the rate of two (2)hours per month.
Employees using earned vacation leave or sick leave shall be considered to be working
for the purposes of accumulating additional sick leave. Workers' Compensation benefits
shall be credited against the compensation due Employees during sick leave.
23.4 Procedure. In order to be eligible for sick leave with pay,Employees must:
1. Notify their superior prior to the time set for the beginning of their normal work
day.
2. Keep their superior informed of their condition.
3. Furnish a statement from a medical practitioner upon the request of the Employer
where the Employer has reason to believe that an Employee has abused or is
abusing sick leave.
23.5 Misuse Prohibited. Employees claiming sick leave when physically fit, except as
otherwise specifically authorized in 23.2 shall be subject to disciplinary action up to and
including discharge.
10
ARTICLE 24- Severance Pay
Severance pay in the amount of one-third the accumulated sick leave Employees have to their
credit at the time of resignation shall be paid to Employees who have been employed for at least
five consecutive years. If discharged for cause, severance pay shall not be allowed.
ARTICLE 25-Insurance
25.1 2000 Full-time employees
Effective 1/1/00, the City will contribute payment of three hundred and ninety-five
dollars 395 '
$ per month per employee ee for use in the Employer's er
( )p p p y p y s Cafeteria Benefit Plan.
25.2 2001 Full-time employees
Effective 1/1/01, the City will contribute payment of four hundred and fifteen dollars
($415)per month per employee for use in the Employer's Cafeteria Benefit Plan.
25.3 2002 Full-time employees
Effective 1/1/02,the City will contribute payment of four hundred and thirty-five dollars
($435)per month per employee for use in the Employer's Cafeteria Benefit Plan.
25.4 Life Insurance and Balance of Cafeteria Funds: The City of Brooklyn Center will provide
payment for premium of basic life insurance in the amount of$10,000. The employee
may use the remainder of the contribution(limits as stated above)for use as provided in
the Employer's Cafeteria Benefit Plan.
• ARTICLE 26- Seas
onal/Temporary Employees
Employees employed by the Employer on a seasonal/temporary basis for no more than 180
calendar days per calendar year either in a full-time or part-time capacity(more than 14 hours
P er week)will be compensated ensated as determined by the Employer for the term of this employment.
Such Employees will not be eligible for any benefits under this Agreement except those which
may be required by law or those which are specifically outlined below.
ARTICLE 27-Part-Time Employee Benefits
Part-time Employees shall not be eligible to receive fringe benefits under this Agreement.
ARTICLE 28-Wage Schedule-Effective January 1 of each year
2000 2001 2002
Maintenance III $18.22 $18.77 $19.33
Maintenance 11 $17.52 $18.05 $18.59
Step 3 $16.29 $16.78 $17.29
Step 2 $15.09 $15.54 $16.01
Step 1 $13.87 $14.29 $14.72
Start $12.66 $13.04 $13.43
Mechanic $18.26 $18.81 $19.37
Night Service Person $17.23 $17.75 $18.28
• Hourly Differentials:
Welding $17.90 $18.44 $18.99
11
® Crew Leader: An Employee assigned in writing by the Department Head or Public Works
Superintendent to assist a supervisor as crew leader will be paid $1.50 per hour over their base
wage of their regular position while performing such duties.
Night Service Person: A night service person who is assigned in writing by the supervisor to do
mechanics work will receive mechanics hourly rate of pay for time working such assignment.
CDL Availability Pay: In recognition of the requirements to maintain a CDL license and the
required availability to be subject to recall, employees shall receive CDL availability pay as
follows:
Employees holding a valid Class A CDL license shall be paid $35 per month for each
complete month of employment during which such Class A CDL license shall be valid.
Employees holding a valid Class B CDL license shall be paid $30 per month for each
complete month of employment during which such Class B CDL license shall be valid.
ARTICLE 29 - Working Out of Classification Pay
Employees required by the Employer and who are adjudged by the Employer to be qualified to
operate the following items of equipment will be paid the Maintenance III rate of pay for those
hours assigned to the unit:
Equipment Requiring Class "A" CDL Caterpillar 12F Grader-Unit#12
Aerial Bucket-Unit#19 GMC Elgin Sweeper-Unit#43
Truck-Mounted Vactor Caterpillar#950B Front-End Loader-Unit#15
Backhoes Caterpillar Front-End Loader Model 930 -Unit 913
John Deere Crawler Dozer-Unit#55 Elgin Pelican Series P -Unit#24
Oil Distributor-Unit#35 Sewer Jet
Employees required by the Employer and who are adjudged by the Employer to be qualified to
operate the following items of equipment will be paid the Maintenance II rate of pay for those
hours assigned to the unit:
Blacktop Paver Bombardier or MT Trackless or similar Boom type
Truck(20'reach and over) units)
Brush Chipper Sewer Cleaner,Hydraulic and vacuum
Mower over 10' Tandems
Paint Striper-Truck Mounted Tree Spade
Trucks- Single-Axle Over 24,000 GVW Farm Type Tractors
Skid Steer
Employees assigned by the Employer to Utility Operator will be paid the wage rate of the job
• classification to which the Employee is assigned.
12
ARTICLE 30-Legal Defense
30.1 Employees involved in litigation because of negligence, ignorance of laws, non-
observance of laws, or as a result of Employee judgmental decision may not receive legal
defense by the municipality.
30.2 Any Employee who is charged with a traffic violation, ordinance violation or criminal
offense arising from acts performed within the scope of the Employee's employment,
when such act is performed in good faith and under direct order of the Employee's
supervisor, shall be reimbursed for reasonable attorney's fees and court costs actually
incurred by such Employee in defending against such charge.
ARTICLE 31 -Waiver
31.1 Any and all prior Agreements, resolutions, practices, policies, rules and regulations
regarding terms and conditions of employment, to the extent inconsistent with the
provisions of this Agreement, are hereby superseded.
31.2 The parties mutually acknowledge that during the negotiations which resulted in this
Agreement, each had the unlimited right and opportunity to make demands and proposals
with respect to any terms or condition of employment not removed by law from
bargaining. All Agreements and understandings arrived at by the parties are set forth in
writing in this Agreement for the stipulated duration of this Agreement. The Employer
and the Union each voluntarily and unqualifiedly waives the right to meet and negotiate
regarding any and all terms and conditions of employment referred to or covered in this
Agreement or with respect to any term or condition of employment not specifically
referred to or covered by this Agreement, even though such terms or conditions may not
have been within the knowledge or contemplation of either or both parties at the time this
contract was negotiated or executed.
ARTICLE 32-Duration
This Agreement shall be effective as of January 1, 2000, and shall remain in full force and effect
until the 31 st day of December 2002.
In the event the total premium for dependent health care coverage shall increase by more than
$40 in 2001 over the 2000 premium for such coverage or$80 in 2002 over the 2000 premium for
such coverage, the wage and insurance provisions of this contract shall be re-opened for
negotiation.
13
IN WITNESS WBEREOF the parties hereto have.executed this Agreement on this
P �'
_day of 511999.
FOR TBE INTERNATIONAL UNION OF
OPERATING ENGINEERS,INE RS LOCAL N0. 49
usmess Manager
President
ecording Secretary
Business Representative
Union Steward
FOR THE CITY OF BROOKLYN CENTER
Mayor
City Manager
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GAHSON, GLELLAND Sc SCHREDER
ATTORNEYS AT LAW
PROFESSIONAL LIMITED LIABILITY PARTNERSHIP
JEFFREY A. CARSON 6300 SHINGLE CREEK PARKWAY, SUITE 305 TELEPHONE
WILLIAM G. CLELLAND (612)561-2800
ELLEN M. SCHREDER MINNEAPOLIS, MINNESOTA 55430-2190 FAX
ANN L. HARBINSON (612)S61-1943
DAVID K. ROSS 1 December 1999
Mr. Michael J. McCauley
City Manager
City of Brooklyn Center
6301 Shingle Creek Parkway
Brooklyn Center, MN 55430-2199
Re: State of Minnesota, City of Brooklyn Center, vs. Cynthia Louise Hartfiel
Dear Mike:
Enclosed please find a proposed Resolution and Order in the above-referenced matter
for consideration at the next City Council meeting,along with a copy of City Inspector's
reports.Upon passage of the Resolution,please provide me with a signed Order so that I can
arrange for service of the Order upon the owners of record and filing of the Order with the
• Court. If you have any questions, please feel free to give me a call.
Sincerely,
CARSON, CLELLAND & SCHREDER
William . Clelland
Brooklyn Center Prosecutor
WGC/jlr
Enclosure
1
MEMORANDUM
TO: Brad Hoffman, Director of Community Development
FROM: David Fisher, Building Official
DATE: November 2, 1999
RE: Formal complaint
On August 23, 1998 and January 26, 1999 a citation was issued to Cynthia Louise Hartfiel for failure to
remove accumulation of debris and improper storage of garbage.
On January 25, 1999, a letter was sent to Richard & Cynthia Hartfiel at 6442 Colfax Avenue North
expiring their building permit and putting them on notice chapter 12-702 requirements to' make "The
foundation, exterior walls and exterior roof shall be substantially water tight and protected against vermin
and rodents and shall be kept in sound condition and repair." -
On October 18, 1999, a notice was sent and posted to 6442 Colfax Avenue North with a compliance date
of October 28, 1999, with the correction to:
1. Remove unlicensed vehicle premises. (BBA 772) Sec. (19-103)
2. Remove auto parts,tires, metal lath, doors, plywood, carpet, dog house,wood and all misc.
• debris from backyard and around the dwelling and garage. ( 19-103)
3. Remove all hazardous wiring on exterior of house and garage.(12-504)
4. Mow lawn and keep yard maintained to a community standard.(12-317)
5. Side house and garage to make it weather tight. (12-702) Building permit is required.
6. Obtain building permit to finish construction.of garage. (3-102)(3-103)
On October 29, 1999, a follow-up inspection was conducted with no response from Richard & Cynthia
Hartfiel at 6442 Colfax Avenue North.
With the history of this household not responding to any of the corrections sent in the past, I am requesting
a formal complaint issued for the following:
1. Failure to remove unlicensed vehicle premises. (BBA 772) Sec. (19-103)
2. Failure to remove auto parts,tires, metal lath, doors, plywood, carpet, dog house,wood and
all misc. debris from backyard and around the dwelling and garage. ( 19-103)
3. Failure to remove all hazardous wiring on exterior of house and garage.(12-504)
4. Failure to mow lawn and keep yard maintained to a community standard.(12-317)
5. Failure to side house and garage to make it weather tight. (12-702) Building permit is
required.
Please have formal complaint issued to:
Cynthia Louise Hartfiel, DOB- (4-7-59)
6442 Colfax Avenue North.
Brooklyn Center, MN 55430
•
cc: Heather Ruzick, Neighborhood Liaison
City of Brooklyn Center
f` A great place to start. A great place to stay.
j Correction Notice
October 18, 1999
Richard & Cynthia Hartfiel
6442 Colfax Ave N
Brooklyn Center, MN 55430
Re: 6442 Colfax Ave N
Dear Mr. and Mrs. Hartfiel;
The following violations of the Nuisance Ordinance were cited during a recent inspection
of the above premises. You are hereby informed that these violations must be corrected
on or before October 28, 1999.
Failure to correct the violations will result in the issuance of formal complaint charges in
Hennepin County District Court.
Section 12-1202 of the Ordinance provides for Right of Appeal, when it is alleged that a
Compliance Order is based upon erroneous interpretation of the Ordinance. The Appeal
must be submitted to the Inspection Department, in writing, specifying the grounds for
Appeal, within five (5) business days after service of the order, and must be accompanied
. by a filing fee set by council resolution, in cash or cashier's check.
���" � ���DESCRIPTION OF VIOLATION AND ORDINANCE SECTION
a%
j4 1. Remove unlicensed vehicle premises. (BBA 772) Sec. (19-103)
2. Remove auto parts, tires, metal lath, doors, plywood, carpet, dog house, wood and
all misc. debris from backyard and around the dwelling and garage. ( 19-103)
3. Remove all hazardous wiring on exterior of house and garage.(12-504)
4 Mow lawn and keep yard maintained to a community standard.(12-317)
5. Side house and garage to make it weather tight. (12-702) Building permit is
required.
G) Obtain building permit to finish construction of garage. (3-102)(3-103)
If you have any questions or comments, please contact me at 569-3344, Monday through
Friday, between 8:00 a.m. and 4:30 p.m.
David Fisher
Building Official
cc: Provident Mortgage, 1 East 4th Street, ML 1980, Cincinnati, Ohio 45202
DATE POSTED ON DWELLING ORS NE_ D FOR BY OWNER
10/18/99 Po5f,fx JO-)N- 92
•
6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430-2199 • City Hall & TDD Number(612) 569-3300
Recreation and Community Center Phone & TDD Number (612)569-3400 •FAX(612) 569-3494
An Affirmative Action/Equal Opportunities Employer
• Member introduced the following resolution and moved
its adoption:
RESOLUTION NO.
RESOLUTION ORDERING THE CORRECTION OF HAZARDOUS
CONDITIONS AND FURTHER FOR THE ABATEMENT OF PUBLIC
NUISANCES, SAFETY AND HEALTH HAZARDS AND OTHER
ORDINANCE AND STATUTORY VIOLATIONS WITH RESPECT TO THAT
REAL ESTATE LOCATED AT 6442 COLFAX AVENUE NORTH,
BROOKLYN CENTER, MINNESOTA 55430, LEGALLY DESCRIBED AS
LOT 1, HOHENSTEIN'S SECOND ADDITION, ACCORDING TO THE
RECORDED PLAT THEREOF, HENNEPIN COUNTY, MINNESOTA.
WHEREAS, Minnesota Statutes §463.15 et seq defines a hazardous building or
hazardous property as any building or property which because of inadequate maintenance,
dilapidation,physical damage, unsanitary condition or abandonment constitutes a fire hazard
or hazard to the public safety or health; and
. WHEREAS, Brooklyn Center City Ordinances Chapter 19-103 specifically defines as
nuisances and prohibits the same, the presence on any real property of any accumulation of
rubbish,garbage,junk,disused furniture,appliances,equipment,junk motor vehicles,building
materials, scrap lumber and construction debris, and the like; and
WHEREAS,Brooklyn Center City Ordinances Chapter 12-504 requires the owner of any
premises to maintain electric outlets and electric fixtures in good and safe working condition;
and
WHEREAS,Brooklyn Center City Ordinances Chapter 12-702 requires the owner of any
premises to maintain exterior walls, substantially water tight and protected against vermin and
rodents and in sound condition and repair; and
WHEREAS,Brooklyn Center City Ordinances Chapter 12-711 requires the owner of any
premises to maintain the owner's yard, consistent with prevailing community standards; and
WHEREAS, the correction of hazardous conditions and the abatement of public
nuisances is necessary to protect the health, safety and welfare of the public by elimination of
dangerous conditions,attractive nuisances and for the elimination of harborage for vermin,rats
and other animals who may pose a danger to the public safety and health and to provide for the
41 proper storage of refuse and garbage, debris and junk thereby providing for more sanitary and
r
RESOLUTION NO.
rsafe conditions and to further protect the integrity and desirability of neighborhoods by
prohibiting the storage of junk and other refuse in residential areas; and
WHEREAS, City Inspectors have inspected the above-described premises in October
18 and 29, 1999,and found that the single-family home thereon is in poor condition,that siding
is missing from the single family dwelling and garage,such that neither is water tight,that City
Officials observed hazardous wiring located on the exterior of the single family dwelling and
garage which was not in good and safe working condition, and that the inspection by City
Officials has further found numerous Statutory and Ordinance violations on said property,
including the storage of great quantities of auto parts,tires,a metal lath,doors,plywood,carpet,
a d o house wood and other miscellaneous debris, ta_l grass, and the remis e s o f a v ehic
le
license number BBA-772, without current registration, all of which are in violation of City
Ordinances; and
WHEREAS, the City Council adopts the findings of the Housing Inspectors as to the
hazardous conditions on said property and the dilapidation to the single family home thereon;
and
WHEREAS, the owners of record of said real property are Richard A. Hartfiel and
Cynthia Louise Hartfiel, husband and wife as joint tenants; and
WHEREAS, said property is encumbered by a mortgage dated 26 January 1998 in favor
of Provident Consumer Financial Services, Inc., which was assigned on 15 April 1999 to
Bankers Trust Company and a Sheriff's foreclosure sale was held on 6 August 1999; and
WHEREAS, said property is encumbered by a mortgage dated 12 June 1998 in favor of
Provident Consumer Financial Services, Inc., which was assigned on 9 February 1999 to
Bankers Trust Company and a Sheriff's sale was held on 30 July 1999; and
WHEREAS, Richard and Cynthia Hartfiel were previously served with Compliance
Orders from the City of Brooklyn Center requiring abatement of all of the nuisances and
hazardous conditions recited herein; and
WHEREAS, Richard and Cynthia Hartfiel have failed and refused to comply with said
Compliance Orders.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF BROOKLYN CENTER THAT:
•
2
RESOLUTION NO.
1. The City Council finds that the single-family dwelling at 6442 Colfax
Avenue North,Brooklyn Center,Minnesota 55430,is a hazardous building because of
inadequate maintenance, dilapidation, physical damage, and the like.
2. The City Council finds that the condition of the premises at 6442 Colfax
Avenue North,Brooklyn Center,Minnesota 55430,constitutes a hazardous property and
a public nuisance within the meaning of Minnesota Statutes §463 and Brooklyn Center
Ordinances Chapters 19 and 12 due to missing siding on the single family dwelling and
garage, such that neither is water tight, hazardous wiring on the exterior of the single
family dwelling and garage, which is not in good and safe working condition, and the
presence of the storage of great quantities of auto parts, tires, a metal lath, doors,
plywood, carpet, a dog house,wood, and other miscellaneous debris,tall grass, and the
premises of a vehicle, license number BBA-772, without current registration, all of
which are in violation of City Ordinances; and
3. The repair to the exterior of the single family dwelling and garage and the
abatement of nuisances thereon by removal of all of the debris,junk, motor vehicles,
construction equipment and the like, recited herein, is hereby ordered by the City
Council of the City of Brooklyn Center as follows:
a. Repair and/or of the missing siding on the single family dwelling
and garage in a good and workmanlike manner such that the
exterior of the home and garage shall be watertight, in sound
condition and afford protection against the intrusion of water and
dampness as required by Chapter 12 of the City Ordinances.
b. The removal of all junk motor vehicles, scrap lumber, auto parts,
tires, tall grass, refuse, debris and the like
The City Manager is hereby authorized to cause and carry out the abatement described
herein and to perform all other tasks and functions reasonably incident thereto and to keep an
accurate record of the cost of all actions and proceedings herein,including administrative time,
attorney's fees, costs and disbursements, and all other costs of the enforcement of this Order,
and to send a statement of such costs to the landowners and occupants who are directed
herewith to pay the same.
Date Mayor
ATTEST:
City Clerk
3
RESOLUTION NO.
• The motion for the adoption of the foregoing resolution was duly seconded by member
, and upon vote being taken thereon, the following voted
in favor thereof:
; and the following voted against the same:
whereupon said resolution was duly passed and adopted.
4
ORDER FOR THE CORRECTION OF HAZARDOUS
CONDITIONS AND THE ABATEMENT OF
PUBLIC NUISANCES EXISTING AT
6442 COLFAX AVENUE NORTH
BROOKLYN CENTER, MINNESOTA 55430
The City Council of the City of Brooklyn Center,Minnesota,pursuant to Resolution No.
herewith orders Cynthia Louise Hartfiel,Richard A.Hartfiel and Bankers
Trust Company of California,N.A.,to correct those hazardous conditions and to abate those public
nuisances existing at 6442 Colfax Avenue North, Brooklyn Center, Minnesota 55430, which has
been declared to be a hazardous property and a public nuisance within the meaning of Minn. Stat.
Chapter 463.15 et seq and constituting public nuisances and other violations under Chapters 12 and
19 of the Ordinances of the City of Brooklyn Center, and to correct and resolve said hazardous
• conditions and to abate all public nuisances and to correct and resolve all Ordinance violations
within twenty(20) days from the date of service of this Order and Resolution upon you. If there is
no compliance with this Order, a Motion for summary enforcement of this Order shall be made to
the Hennepin County District Court unless an Answer is filed herein within twenty(20)days of the
date of service of this Order upon said parties pursuant to Minnesota Statute §463.18.
If no compliance with this Order shall have taken place or no Answer contesting this action
filed herein or if such Answer is filed and the Court orders the enforcement of this Order then the
City of Brooklyn Center shall cause the hazardous conditions to be corrected and all public nuisances
abated and all Ordinance violations corrected and all costs of the correction of hazardous conditions,
the abatement ofnuisances and other actions required by this Order,including filing fees,publication
fees, attorney's fees,witnesses fees, administrative time and the like shall be a lien against the real
property on which said conditions and violations were located, said lien to be levied and collected
only as a special assessment in the manner provided by Minnesota Statutes Chapter 429 and the
provision of Minnesota Statute §463.161.
CITY OF BROOKLYN CENTER
Dated:
Michael McCauley, City Manager
•
•
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Member introduced the following resolution and moved its
40 adoption:
RESOLUTION NO.
RESOLUTION SETTING SALARIES AND BENEFITS FOR THE CALENDAR
YEAR 2000
WHEREAS, Section 2.07 of the City Charter for the City of Brooklyn Center states
that the City Council is to fix the salary and benefits of all officers and employees of the City; and
WHEREAS,the 1984 Minnesota Pay Equity Act requires every political subdivision
to establish "equitable compensation relationships" between its employees; and
WHEREAS, the City Council has reviewed the 2000 Full-time Employee Pay Plan;
and
WHEREAS, an individual employee's movement through their respective pay
schedule reflects a progression in corresponding levels or improved job performance.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Brooklyn Center hereby sets wages, salaries and benefits for the calendar year 2000 by adoption of
the attached Plan and also allows the City Manager to set appropriate increases to the part-time
schedule to be consistent with other employee groups, which the City Manager shall be authorized
to pay.
BE IT FURTHER RESOLVED that the City Manager may reclassify, adjust, add
and/or delete position(s)to pay grades in the Plans but is limited to authorizing increases due to Pay
Equity Act compliance and by the Annual Budget constraints adopted by the City Council; and
BE IT FURTHER RESOLVED that the 2000 Full-time Pay Plan is approved and
adopted because it is in general an equitable pay plan for City employees; however, parts of the Plan
are approved and adopted solely for the purpose of compliance with the mandate of Minnesota
Statutes, Sections 471.999; that adoption of said Plan shall create no vested rights, terms or
conditions of employment or entitlement to any given level of compensation for any employee or
group of employees; that said Plan shall be subject to continuing review and reconsideration and
may be amended from time-to-time by the City Council; and
RESOLUTION NO.
BE IT FURTHER RESOLVED that the City Manager be authorized to employ full
and part-time and/or temporary employees as may be necessary, and to establish competitive rates
of pay for such help consistent with the 2000 budget appropriations and to make interim
appointments to fill vacant positions whenever a position is vacant because the regular employee
is on leave of absence, vacation leave, sick leave, or is absent for any other reason, and to establish
rates of pay for such appointments consistent with the 2000 budget appropriations; and
BE IT FURTHER RESOLVED that authorized wage adjustments, not to exceed the
maximums contained herein, shall become effective January 1, 2000.
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof.
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
•
City of Brooklyn Center
2000 Pay Plan
Full-Time Employees
City of Brooklyn Center
e
2000 Employee Pay Plan
Table of Contents
Contents Page
Positions 1
City Manager & Department Head Pay Plan 4
Confidential Supervisory Employee Pay Plan 5
Non-Organized Exempt Pay Plan 6
Non-Organized Exempt Hourly Pay Plan 7
• Non-Organized Non-Exempt Pay Plan 8
Teamsters #320 Pay Plan 9
LELS Local 982 (Police Officers) Pay Plan 10
LELS Local #86 (Sergeants) Pay Plan 11
Local #49 (Maintenance) Pay Plan 12
Insurance Contribution Schedules 13
•
• 2000 City of Brooklyn Center Regular Full-time Positions
Positions Exempt from `;
Position Authorized Or anized Overtime
CITY MANAGER'S OFFICE
City Manager 1 Contract Yes-Exec
Assistant City Manager/HR Director 1 No Yes-Adm
City Clerk 1 No Yes-Adm
Human Resources Assistant 1 No Yes-Adm
MIS/Technology Coordinator 1 No Yes-Adm
Administrative Specialist 1 No Yes-Adm
Administrative Technician/Deputy City Clerk 1 No No
Administration/Comm. Dev. Secretary 1 No No
Customer Service Rep/Permit Technician 2 No No
Liquor Stores Division
Liquor Operation's Manager 1 T-320 Yes-Exec
Liquor Store Manager 2 No Yes-Exec
Assistant Manager 1 No Yes-Exec
COMMUNITY DEVELOPMENT DEPARTMENT
Director of Community Development 1 T-320 Yes-Exec
Planning and Zoning Specialist 1 No Yes-Prof
. Community Development Specialist 1 No Yes-Adm
Building Official 1 No Yes-Adm
Building Inspector 1 No No
Temporary Building Inspector 1 No No
Housing Inspector 1 No No
Community Development Secretary 1 No No
Assessing Division
Assessor 1 T-320 Yes-Exec
Appraiser II 1 No No
Appraiser Technician 1 No No
Assessing Secretary 1 No No
Earle Brown Heritage Center
EBHC Manager 1 T-320 Yes-Exec
EBHC Maintenance Supervisor 1 No Yes-Exec
EBHC Crew Chief 2 No No
EBHC Sales Director 1 No Yes-Exec
EBHC Salesperson 3 No Yes-Adm
EBHC Innkeeper 1 No Yes-Exec
EBHC Maintenance Custodian 1 No No
EBHC Secretary& Billing Clerk 2 No No
•
1
I
I
Positions Exempt from
Position Authorized i Organized Overtime
FINANCE
Director of Finance 1 T-320 Yes-Exec
Assistant Director of Finance 1 T-320 Yes-Adm
Staff Accountant 1 No Yes-Prof
Payroll/Personnel Technician 1 No No
Utilities Technician II 1 No No
Accounting Technician II 1 No No
Utilities Technician I 1 No No
FIRE DEPARTMENT
Fire Chief/Emergency Management Coord. 1 T-320 Yes-Exec
POLICE DEPARTMENT
Chief of Police 1 T-320 Yes-Exec
Police Captain 2 T-320 Yes-Adm
Police Sergeant 6 L#86 No
Police Officer 34 L#82 No
Administrative Aide 1 No No
Administrative Manager 1 T-320 Yes-Adm
Community Service Officer 2 No No
Neighborhood Liaison 1 No No
• Property Room Supervisor 1 No No
Public Safety Communications Supervisor 1 No No
Public Safety Dispatcher 6 No No
Police Secretary/Receptionist 3 No No
Police Classification Technician 1 No No
PUBLIC WORKS DEPARTMENT
Director of Public Works 1 T-320 Yes-Exec
City Engineer 1 T-320 Yes-Prof
Public Works Specialist 1 No Yes-Adm
Engineering Technician IV 1 No No
Engineering Technician III 3 No No
Engineering Technician II 1 No No
Public Works Administrative Aide 1 No No
Engineering Secretary 1 No No
Streets and Parks Division
Public Works Superintendent 1 T-320 Yes-Exec
Supervisor of Streets and Parks Maintenance 1 No No
Crew Leader 3 L#49 No
Maintenance II 15 L#49 No
2
Positions Exempt
!from..
Position Authorized Org anized Overtime
PUBLIC WORKS DEPARTMENT-Cont.
Central Garage Division
Mechanic 3 L#49 No
Night Service Person 1 L#49 No
Central Garage Technician 1 No No
Public Works Administrative Technician 1 No No
Public Utilities Division
Supervisor of Public Utilities 1 No No
Crew Leader 1 L#49 No
Maintenance II 5 L#49 No
COMMUNITY ACTIVITIES, RECREATION &
SERVICES
Director of Community Activities, Rec. &Serv. 1 T-320 Yes-Exec
Program Supervisor 3 No Yes-Adm
Aquatics Supervisor 1 No Yes-Adm
Golf Course Grounds Supervisor 1 No Yes-Adm
Recreation Secretary 1 No No
Recreation Clerk 1 No No
Government Buildings Division
Maintenance Supervisor 1 No Yes-Exec
Maintenance Custodian 2 No No
Custodian 6 No No
TOTAL REGULAR FULL-TIME POSITIONS AUTHORIZED: 166
•
3
2000 City Manager and Department Head pay plan
• Exempt from overtime (not eligible for overtime)
iti : uxt :.::::::.::::::::.::::.::::..:..:.;:.::;;:.::.<...;;;;:<.::.:,:;;::.:;;..Ittl:r.r :r >;;;:.;
City Manager Contract$95,000
Assistant City Manager/HR Director $ 55,861 $ 67,976
Rates shown for Department Heads are from 1999 pending settlement
Of a contract for 2000.
rtt a s:.......... IIIIinIMM :; axtrrkurn..::.
Director of Public Works $ 67,918 $ 83,878
Director of Finance/Treasurer $ 63,151 $ 77,992
Chief of Police $ 61,513 $ 75,968
Director of Community Development $ 57,682 $ 71,236
Community Activities, Recreation, $ 56,980 $ 70,370
&Services Director
Fire Chief $ 53,616 $ 66,216
Department Heads are under contract with Teamsters 320 for 1998 - 99.
Salary setting authority: The City Manager is authorized to set salaries
within the established ranges.
•
12/8/99:1999 City Manager Department Heads
4
2000 Confidential Supervisory Employees Pay plan
Exempt from overtime (not eligible for overtime)
.::::::::::::::::..::::::...:.:::,::::,,.::::.::..:.:::::::::::::::::::.:.:::::.:::.::::::::::..::.:::::::.:::..:::::....:.:::::.::::.::::::...:.:::::::::::::::::::
;:..:...::St+rr :.. S1e :::::::Std
::::::..:.::::::..................:....:::::::. .::::,....:.................................. ....:..::::....................................................:::.::.:::.:::.::p:..::::..:.:::..:...)p..................... ..:.:
st� .fit ti
. >::>:::>::»::»:<:>::<:::<:>:::<:>::»>::>::»>»:<:>::>:::::> :<;:«::>:>:::::>:: ::<:>:<>::<:::::::: ::>>>>:
CS21 City Clerk $ 3,547 $ 3,724 $ 3,911 $ 4,008 $ 4,109 $ 4,211 $ 4,317
Human Resources Assistant
Expressed as an hourly rate based upon 2,080 hours in the year 2 000
S.a .... <;:>:
. ..... .:.::Ste >:::<......
................
CS21 City Clerk 20.463 21.486 22.560 23.124 23.703 24.295 24.903
Human Resources Assistant
Normal progression: Minimum is starting rate. After successful completion of 6 months of probationary period,
individuals move to the next step. After 18 months of successful performance of job duties, individuals will move to
the next step. Additional advances in steps up to the maximum shall be at the discretion of the City Manager,
based upon recommendation by the Department Head. The City Manager may start employees above the
minimum step based upon experience.
City Managers Discretion: The City Manager is authorized to set salaries below the minimum rate when
performance or qualifications are less than required for the position. The City Manager is authorized to set salaries
above the minimum starting rate when qualifications exceed those required for the starting rate.
Merit Steps: Merit steps of up to ten percent above the maximum rate shall only be awarded with express approval
of the City Council as recommended by the City Manager.
•
12/1/99 10:25 AM Confidential
5
2000 Non-organized Full time employee pay plan
Exempt from overtime (not eligible for overtime)
P. : .: to _............ .
...:::...........::..:.......................:..::.:.::.:.::..................................... t ;:<.;:.:;:.:::5..... ............. #e :.;:.;:..;;;;:.:Ste
::::::..:..:::::::.:................:::.....:.:::.::::::::::::.::::,.::.....:..::. .:............... ................................................................:....:::::::::::..: .:::.: :.::.: ::::::1?.:::::...::::.:.:,.....P 0
i . . : ::::::::::::: :::::::::::::::::::: :: ;. ::::::::: ::: : ::::: :::::::::::: :: :::: :::: ::
rade;;:.::. :.. .:.::. :.
Ipcz itcon
S tR :»
A :::.B.........:...::.::. :::::::::.:...::::..D:::::::::.:.::.:::::. :::::: :.::::::::::I ..........:......... ....::..::
C31 Public Works Superintendent $ 4,532 $ 4,759 $ 4,997 $ 5,121 $ 5,249 $ 5,381 $ 5,515
C29 MIS/Technology Coordinator $ 4,314 $ 4,529 $ 4,756 $ 4,875 $ 4,997 $ 5,121 $ 5,249
C25 Building Official $ 3,908 $ 4,103 $ 4,308 $ 4,416 $ 4,527 $ 4,640 $ 4,756
Comm. Dev. Specialist
Planning &Zoning Specialist
C22 Public Works Specialist $ 3,629 $ 3,810 $ 4,001 $ 4,101 $ 4,203 $ 4,308 $ 4,416
C20 Rec. Program Supervisor $ 3,454 $ 3,627 $ 3,808 $ 3,903 $ 4,001 $ 4,101 $ 4,203
EBHC Maint. Supervisor
C18 Staff Accountant $ 3,288 $ 3,452 $ 3,625 $ 3,715 $ 3,808 $ 3,903 $ 4,001
EBHC Sales Director
C16 Maintenance Supervisor $ 3,129 $ 3,286 $ 3,450 $ 3,536 $ 3,625 $ 3,715 $ 3,808
Liquor Store Manager
C12 EBHC Salesperson $ 2,835 $ 2,977 $ 3,125 $ 3,204 $ 3,284 $ 3,366 $ 3,450
C8 Aquatics Supervisor $ 2,568 $ 2,697 $ 2,832 $ 2,902 $ 2,975 $ 3,049 $ 3,125
® Golf Course Supervisor
C7 Administrative Specialist $ 2,506 $ 2,631 $ 2,762 $ 2,832 $ 2,902 $ 2,975 $ 3,049
Normal progression: Minimum is starting rate. After successful completion of 6 months of probationary period,
individuals move to the next step. After 18 months of successful performance of job duties, individuals will move to
the next step. Additional advances in steps up to the maximum shall be at the discretion of the City Manager,
based upon recommendation by the Department Head. The City Manager may start employees above the
minimum step based upon experience.
City Managers Discretion: The City Manager is authorized to set salaries below the minimum rate when
performance or qualifications are less than required for the position. The City Manager is authorized to set salaries
above the minimum starting rate when qualifications exceed those required for the starting rate.
Merit Steps: Merit steps of up to ten percent above the maximum rate shall only be awarded with express approval
of the City Council as recommended by the City Manager.
CDL Availability Pay: The Public Works Superintendent shall also receive Commercial Drivers License availability
pay in the amount of$35 per month for a Class A license or$30 per month for a Class B license in a manner
consistent with the provisions of the Local 49 contract.
12/8/99 9:34 AM ExemptMonthly
6
2000 Non-organized Full time employee pay plan
Exempt from overtime (not eligible for overtime)
Expressed as a hourly rate based upon 2,080 hours in 2000.
......Y:...:.: :.....................................:..::::.:.................................::::::..S..ta .......... .a ............. # . ...... ...... ;:.::::;.:::. . .:::>::>:::::::<»: . :::>::><::::::<:>: <::<
..::................ ..................... .........
C31 Public Works Superintendent 26.146 27.453 28.826 29.547 30.285 31.043 31.819
C29 MIS/Technology Coordinator 24.886 26.131 27.437 28.123 28.826 29.547 30.285
C25 Building Official 22.546 23.673 24.857 25.478 26.115 26.768 27.437
Comm. Dev. Specialist
Planning &Zoning Specialist
C22 Public Works Specialist 20.936 21.983 23.082 23.659 24.250 24.857 25.478
C20 Rec. Program Supervisor 19.927 20.924 21.970 22.519 23.082 23.659 24.250
EBHC Maint. Supervisor
C18 Staff Accountant 18.967 19.915 20.911 21.434 21.970 22.519 23.082
EBHC Sales Director
C16 Maintenance Supervisor 18.053 18.956 19.903 20.401 20.911 21.434 21.970
Liquor Store Manager
C12 EBHC Salesperson 16.355 17.173 18.032 18.482 18.944 19.418 19.903
C8 Aquatics Supervisor 14.817 15.558 16.336 16.744 17.163 17.592 18.032
Golf Course Supervisor
C7 Administrative Specialist 14.456 15.178 15.937 16.336 16.744 17.163 17.592
Normal progression: Minimum is starting rate. After successful completion of 6 months of probationary period,
individuals move to the next step. After 18 months of successful performance of job duties, individuals will move to
the next step. Additional advances in steps up to the maximum shall be at the discretion of the City Manager,
based upon recommendation by the Department Head. The City Manager may start employees above the
minimum step based upon experience.
City Managers Discretion: The City Manager is authorized to set salaries below the minimum rate when
performance or qualifications are less than required for the position. The City Manager is authorized to set salaries
above the minimum starting rate when qualifications exceed those required for the starting rate.
Merit Steps: Merit steps of up to ten percent above the maximum rate shall only be awarded with express approval
of the City Council as recommended by the City Manager.
CDL Availability Pay: The Public Works Superintendent shall also receive Commercial Drivers License availability
pay in the amount of$35 per month for a Class A license or$30 per month for a Class B license in a manner
consistent with the provisions of the Local 49 contract.
•
12/8/99 9:37 AM ExemptHourly
7
2000 Non-organized Full time employee pay plan
Non-exempt(eligible for overtime)
ON
D37 Engineering Technician 1V $21.870 $22.964 $24.112 $24.714 $25.332 $25.966 $26.615
Supervisor Streets & Parks
D35 Supervisor Public Utilities $20.816 $21.857 $22.950 $23.524 $24.112 $24.714 $25.332
D34 Appraiser 11 $20.308 $21.324 $22.390 $22.950 $23.524 $24.112 $24.714
D31 Inspector, Building $18.858 $19.801 $20.791 $21.311 $21.844 $22.390 $22.950
PS Communications Super
D30 Inspector, Housing $18.398 $19.318 $20.284 $20.791 $21.311 $21.844 $22.390
D27 Engineering Technician III $17.085 $17.939 $18.836 $19.307 $19.790 $20.284 $20.791
Central Garage Technician
D25 Appraiser Technician $16.262 $17.075 $17.928 $18.377 $18.836 $19.307 $19.790
D24 Maintenance Custodian $15.865 $16.658 $17.491 $17.928 $18.377 $18.836 $19.307
Payroll/Personnel Tech.
D22 Liquor Store Asst. Manager $15.100 $15.856 $16.648 $17.064 $17.491 $17.928 $18.377
D21 Public Works Adm. Aide $14.732 $15.469 $16.242 $16.648 $17.064 $17.491 $17.928
D20 Adm. Tech./Deputy City Clerk $14.373 $15.091 $15.846 $16.242 $16.648 $17.064 $17.491
Public Safety Dispatcher
D17 Accounting Technician II $13.347 $14.014 $14.715 $15.083 $15.460 $15.846 $16.242
EBHC Maintenance Cust.
Engineering Technician 11
Police Administrative Aide
Pol. Classification Technician
Recreation Secretary
Utilities Technician II
D14 Assessing Secretary $12.394 $13.013 $13.664 $14.006 $14.356 $14.715 $15.083
Engineering Secretary
Neighborhood Liaison
Property Room Supervisor
Public Works Admin. Tech.
Utilities Technician I
D13 Community Develop Secretary $12.091 $12.696 $13.331 $13.664 $14.006 $14.356 $14.715
Customer Service Rep/Permit
EBHC Sec./Receptionist
EBHC Sec./Billing Clerk
Police Secretary/Receptionist
Recreation Clerk
D8 EBHC Crew Chief $10.687 $11.221 $11.782 $12.077 $12.379 $12.688 $13.006
D6 Custodian $10.172 $10.681 $11.215 $11.495 $11.782 $12.077 $12.379
D1 Community Service Officer $ 8.991 $ 9.440 $ 9.912 $10.160 $10.414 $10.674 $10.941
• CDL Availability Pay: The Supervisor of Streets & Parks and the Supervisor of Public Utilities shall also receive
Commercial Drivers License availability pay in the amount of$35 per month for a Class A license or$30 per month
for a Class B license in a manner consistent with the provisions of the Local 49 contract.
12/8/99 9:46 AM NonExempt 8
1999 Teamsters 320 - Supervisors pay plan
Rates shown are from 1999 pending settlement of a contract for 2000.
Exempt from overtime (not eligible for overtime)
.... ............. ........ ....................................... ...........
MOP ..................
"t..................
.............
.... .......
H
. . .............
..................
ft
.......... ........
T35 City Engineer $ .4,867 $ 5,110 $ 5,366 $ 5,500 $ 5,637 $ 5,778 $ 5$923
T33 City Assessor $ 4,632 $ 4,863 $ 5,106 $ 5,234 $ 5,365 $ 5,499 $ 5,637
T32 Police Captain $ 4,520 $ 4,746 $ 4,983 $ 5,107 $ 5,235 $ 5,366 $ 5,500
T31 Asst. Finance Dir. $ 4,409 $ 4,630 $ 4,861 $ 4,983 $ 5,108 $ 5,235 $5,366
T29 Liquor Operations Mgr. $ 4,197 $ 4,407 $ 4,627 $ 4,743 $ 4,862 $ 4,983 $ 5,108
T26 EBHC.Manager $ 3,897 $ 4,091 $ 4,296 $ 4,403 $ 4,513 $ 4,626 $ 4,742
T20 Police Admin. Manager $ 3,360 $ 3,528 $ 3,704 $ 3,797 $ 3,892 $ 3,989 $ 4,089
Teamsters 320 contract is for 1998-99.
Normal progression: Minimum is starting rate. After successful completion of 6 months of probationary
period, individuals move to the next step. After 18 months of successful performance of job duties, individuals
will move to the next step. Additional advances in steps up to the maximum shall be at the discretion of the
City Manager, based upon recommendation by the Department Head. The City Manager may start employees
above the minimum step based upon experience.
City Managers Discretion: The City Manager is authorized to set salaries below the minimum rate when
performance or qualifications are less than required for the position. The City Manager is authorized to set
salaries above the minimum starting rate when qualifications exceed those required for the starting rate.
12/8/99 9:49 AM
9
CITY OF BROOKLYN CENTER
2000 EMPLOYEE POSITION AND CLASSIFICATION PLAN
POLICE OFFICER POSITIONS HOURLY RATE SCHEDULE L.E.L.S. LOCAL NO. 82
HOURLY RATE PROGRESSION STEPS
P1 P2 P3 P4 P5
POSITION 72% 79% 86% 93% 100%
Police Officer $16.869 $18.508 $20.146 $21.790 $23.429
Conversion Table Monthly $2,924 $3,208 $3,492 $3,777 $4,061
Annual $35,088 $38,496 $41,904 $45,324 $48,732
NORMAL PROGRESSION: Step Pl is the starting wage. Advance to Step P2 after six months of employment. Advance
to Step P3 after one year of employment. Advance to Step P4 after two years of employment. Advance to Step P5
after three years of employment.
CITY MANAGER'S DISCRETION: Starting step and step advances, within the City Council authorized limits,
shall be at the discretion of the City Manager.
INTERVALS: P5 is top police officer salary. 'P1 is 72% of P5; P2 is 79% of P5; P3 is 86% of P5; P4 is 93% of P5.
LONGEVITY AND EDUCATIONAL INCENTIVE:
Percent of Base Pay based on longevity or educational credits to be paid as supplementary pay:
EDUCATIONAL CONVERSION TABLE
LONGEVITY COLLEGE QUARTER CREDITS HOURLY MONTHLY ANNUAL
4-8 years $0.635 $110 $1,320
8-12 years Associate Degree $1.096 $190 $2,280
12-16 years Bachelors Degree $1.529 $265 $3,180
16 years and over Masters Degree $1.933 $335 $4,020
SPECIAL JOB CLASSIFICATION:
Employees classified or assigned by the City of Brooklyn Center to the following job classifications or positions
will receive$175 per month or$175 prorated for less than a full month in addition to their regular wage rate.
CONVERSION TABLE
HOURLY MONTHLY ANNUAL
A. Detective $1.731 $300 $3,600
B. School Liaison Officer $1.154 $200 $2,400
NOTE: The Police Officer positions are classified as non-exempt under the Fair Labor Standards Act(FLSA)
and are compensated at an hourly rate. This schedule also converts the hourly rate to monthly and annual rates.
The conversion tables are for informational purposes only and are not a part of the official wage schedule.
i
10
• CITY OF BROOKLYN CENTER
2000 EMPLOYEE POSITION AND CLASSIFICATION PLAN
POLICE SERGEANTS HOURLY RATE SCHEDULE L.E.L.S. LOCAL NO. 86
CONVERSION TABLE
SERGEANTS HOURLY MONTHLY ANNUAL
Effective January 1, 1999, the hourly rate will be $27.90 $27.90 $4,836 $58,032
Effective January 1, 2000, the hourly rate will be $28.75 $28.75 $4,983 $59,800
WORK SCHEDULES
The normal work year is two thousand and eighty (2,080)hours to accounted for by each employee
through:
a. hours worked on assigned shifts,
b. holidays,
C. assigned training, and
d. authorized leave time.
NOTE: The Police Officer positions are classified as non-exempt under the Fair Labor Standards Act
(FLSA) and are compensated at an hourly rate. This schedule also converts the hourly rate to monthly and
annual rates. The conversion tables are for informational purposes only and are not a part of the official
wage schedule.
11
2000 - 2002 Local 49 (Maintenance) Pay Plan
Non-exempt eligible for overtime)
. . :..::::. .24Di :..... Q . ..... t.2:
Maintenance III 18.22 18.77 19.33
Maintenance II 17.52 18.05 18.59
Step 3 16.29 16.78 17.29
Step 2 15.09 15.54 16.01
Step 1 13.87 14.29 14.72
Start 12.66 13.04 13.43
Mechanic 18.26 18.81 19.37
Night Service Person 17.23 17.75 18.28
our
Welding 17.90 18.44 18.99
Crew Leader: An employee assigned in writing by the Dept. Head or Public
Works Superintendent, to assist a supervisor as crew leader will be paid $1.50
per hour over their base wage of their regular position while performing such
duties.
CDL Availability Pay: Commercial Drivers License availability pay in the
amount of$35 per month for a Class A license and $30 per month for a Class B
license shall be paid.
Public Works Maintenance staff are under contract with Local 49 for 2000- 02.
•
12/8/99 10:04 AM
Local 49
12
2000 Employee Insurance Benefits
Non-organized Full-Time City Employees
• Full-time City Employees
Effective 1/l/00, the City will contribute payment of three hundred ninety-five ($395) dollars per
month per employee for use in the Employer's Cafeteria Benefit Plan. Additional benefits may
be purchased by the employee as made available through the Employer's Cafeteria Benefit Plan.
International Union of Operating Engineers, Local 49 (Maintenance)
Full-time City Employees
Effective 1/l/00, the City will contribute payment of three hundred ninety-five ($395) dollars per
month per employee for use in the Employer's Cafeteria Benefit Plan. Additional benefits may
be purchased by the employee as made available through the Employer's Cafeteria Benefit Plan.
Law Enforcement Labor Services LELS 82 (Police)
Full-time City Employees
Effective 1/l/00, the City will contribute payment of three hundred ninety-five ($395) dollars per
month per employee for use in the Employer's Cafeteria Benefit Plan. Additional benefits may
be purchased by the employee as made available through the Employer's Cafeteria Benefit Plan.
•
Law Enforcement Labor Services LELS 86 (Sergeants)
Full-time City Employees
Effective 1/l/00, the City will contribute payment of three hundred ninety-five ($395) dollars per
month per employee for use in the Employer's Cafeteria Benefit Plan. Additional benefits may
be purchased by the employee as made available through the Employer's Cafeteria Benefit Plan.
Teamsters #320 (Department Head/Supervisors)
Full-time City Employees
This contract is currently under negotiation.
•
13
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MEMORANDUM
DATE: December 8, 1999
TO: Michael I McCauley, City Manager
FROM: Diane Spector, Director of Public Works
SUBJECT: Resolution Expressing Appreciation for the Gift of the Brooklyn Center Lions
Club in Support of Construction of a New Picnic Shelter in Lions Park
i
The Brooklyn Center Lions Club has been very g enerous to the City in support of many
recreation and community programs. The Lions Club was aware that the City was in the midst of
a program to replace park shelter buildings, and that Lions Park was scheduled to be replaced in
1999 or 2000. Early this year,the Lions Club made a very generous offer to assist in the
replacement of the old park shelter building at Lions Park with a new picnic shelter.
After several discussions with staff,the Lions and staff agreed that the Lions would donate funds
to purchase the new picnic shelter, and the City would pay to have the existing shelter
demolished and the new shelter installed. The cost of the new shelter is $11,000, while.the cost
to demolish the old shelter and relocate the electric service, and then to install the new shelter is
$15,366. The new shelter is 24'by 28' and will comfortably fit four picnic tables.
The shelter is in the process of being installed, and should be completely installed by the end of
the week of the 13th. Finish work will be completed next spring. A resolution expressing
appreciation of the generous gift of the Lions Club is attached for Council consideration.
•
Member introduced the following resolution and moved
its adoption:
RESOLUTION NO.
RESOLUTION EXPRESSING APPRECIATION FOR THE GIFT OF THE BROOKLYN
CENTER LIONS CLUB IN SUPPORT OF CONSTRUCTION OF A NEW PICNIC
SHELTER IN LIONS PARK
WHEREAS, the Brooklyn Center Lions Club has presented to the City a donation
of eleven thousand dollars ($11,000) and has designated that it be used for the purchase of a new
picnic shelter in Lions Park; and
WHEREAS, the City Council is appreciative of the donation and commends the
Brooklyn Center Lions Club for its civic efforts.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center, Minnesota that the City Council:
1. Acknowledges the donation with gratitude.
Fund,2. Appropriates the _donation to the Capital Improvements Fu , Park
Improvements Division.
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor
thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
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MEMORANDUM
DATE: December 8, 1999
TO: Michael J. McCauley, City Manager
FROM: Diane Spector, Director of Public Work
SUBJECT: Report on Park Bleacher Retrofit and Replacement
As you know, the 1999 Bleacher Safety Act enacted a uniform standard for bleachers intended to
improve safety. These requirements were enacted retroactively; in other words,whereas prior to
this legislation bleachers were required to meet the Building Code in effect at the time of
installation,now all bleachers are required to meet the new standards and there is no
grandfathering. None of the City's 41 bleacher units meet the new standards, including units
purchased at the beginning of 1999,prior to consideration of the new standard.
Park Maintenance staff have reviewed the alternatives available, and have obtained pricing
information from various vendors for retrofitting. They have come up with a reasonable plan,
which is detailed in the attached memo from Streets and Parks Supervisor John Harlow. In
general, we recommend the following course of action:
► Convert nine existing aluminum five-row bleachers into 15 three-row bleachers which are
exempt from the standards as they are less than 30" high. In the past few years we have
been purchasing 2-3 of these five-row bleacher units per year to systematically replace the
old wooden bleachers. There would be a small additional cost for some parts, and work
would be completed by Public Works crews.
► Scrap the remaining 22 sets of wood bleachers and purchase 17 new aluminum three-row
bleachers.
► Retrofit the six ten-row bleachers at Central Park and the four ten-row bleachers at
Evergreen Park. This work would be completed by a qualified bleacher manufacturer.
The estimated cost of this plan is about$55,400. All bleachers are required to be in compliance
by January 1, 2001. A less-costly method of achieving compliance would be to convert the
bleachers in the high-use parks, and remove and not replace some or all of the remainder. We
have reviewed the parks to see if there are some fields where removal of the seating would not be
a hardship. There are a few fields,but for the most part,the seating is used and appreciated. We
believe that it is in the City's best interest to simply complete the work all at once, and come into
compliance in all our locations. We recommend that all this work be accomplished in 2000.
There are two sources of funding which could be considered to finance this improvement. The
ifirst is the Capital Improvements Fund, which finances major park improvements. The second is
the General Fund,which has been financing the systematic replacement of bleachers.
As in 1999,in 2000 Public Works will not be recommending a sealcoating project. However,the
General Fund continues to budget$90,000 annually for sealcoating, as the sealcoating program
will begin anew in 2001. We had intended to bring forward for Council consideration the use of
some of these funds to mill and overlay the four remaining alleys in the southeast neighborhood
which have not been completed though street projects. Our rough estimate of the cost of that is
$25,000-30,000,which certainly leaves $55,000 available for bleacher replacement and retrofit.
I would recommend that the available General Fund monies in the sealcoating program be used
instead of Capital Improvement Fund monies. This can be seen as an acceleration of what was
already a recurring General Fund expenditure for the systematic replacement of bleachers. If this
is acceptable,we will prepare a more accurate cost estimate of the alley overlays, and bring to the
City Council in early 2000 a resolution amending the 2000 budget to use the 2000 sealcoating
funds to finance alley overlays and bleacher replacement and retrofit.
MEMO
0 F F 1 C E
To: Diane Spector-Director of Public Works
From: John Harlow- Supervisor of Streets and Parks
Subject: Park Bleacher Retrofitting Costs
Date: December 7, 1999
The Bleacher Safety Act was passed by the 1999 Minnesota legislature to address public
concerns after three serious accidents where children fell from bleachers and were injured. The
act provides a uniform standard for bleacher safety that applies to bleachers owned by cities,
counties, schools and private organizations.
The Act applies to all bleachers;both indoor and outdoor,in the state over 30 inches high. Prior
to this Act,the main safety requirements for bleachers were contained in the State Building
Code.Bleachers also only had to meet the requirements of the code that were in effect when the
bleachers were installed.Now all bleachers must meet the same requirements on the same time
line.
• The law re q uires all cities and other organizations owning bleachers to prepare a Certificate of
Compliance signed by a qualified building official or a state licensed design professional by
January 1,2001. The certificate must state that the bleachers have been inspected and are in
compliance with the Bleacher Safety Act and are structurally sound.
The law also requires that bleacher footboards and quardrails be reinspected every 5 years and
each bleacher system be reinspected for structural soundness every 10 years. A building official
can do these inspections.
Referring to my memo of 3/16/99(see attachment),I mention several options that would enable
the City to bring our bleacher inventory into compliance with the new law.Upon review of the
law, and after further assessment of our bleacher inventory, I would make the following
recommendations as to the disposition of our bleachers. These recommendations are based on
cost effectiveness,reduced maintenance, long range compliance and useful value to the public.
First,retrofit all 9 existing aluminum five row bleachers into three row units that are exempt
from the new law. By retrofitting these 9 units, and with some additional parts,we would be able
to use the remaining existing parts to make a total of 15 three row bleachers. This work could be
accomplished by using Public Works staff.
Second, dismantle and scrap the remaining 22 sets of wood and steel bleachers now in use. These
. units are thirty years old and will be the most difficult and costly to retrofit.Also, these units
require the most time and money to maintain on an annual basis. As they age, I expect these costs
Diane Spector-Director of Public Works
• Page 2
December 7, 1999
will constantly escalate. These bleachers could then be replaced with three row aluminum units
that are exempt from the law and will be virtually maintenance free in the future. The
dismantling of the old,units and assembly of the new units could be done by Public Works staff.
Finally,the 10 existing ten row aluminum bleachers could be retrofitted to make them compliant
with the new law. The bleachers are structurally sound,but need footboard,riser,railing and isle
alterations. To insure the retrofitting is accomplished in the most efficient and professional
manner,I would recommend this work be done by a qualified bleacher manufacturer.
While this is an expensive endeavor; the investment gives us the opportunity to benefit in several
ways. One,by providing safe compliant seating results now, and, secondly by providing reduced
maintenance costs in future years;because of the overall upgrade of the bleacher inventory.
Following are the quoted costs of the retrofit proposal previously described: -
• Retrofit 9 existing five row bleachers,with additional parts to total 15 three row bleacher
units - $4,500.00.
• Purchase 17 new three row bleachers,to replace scraped wood and steel bleacher
units -$15,300.00.
• Retrofit 6 existing ten row bleachers at the Central Park ballfields $21,595.00.
• Retrofit 4 existing ten row bleachers at the Evergreen Park football/soccer
field- $14,012.00.
• TOTAL PROJECT COST: $55,407.00
N T E R
MEMO
O F F I C E
To: Diane Spector-Director of Public Works
From: John Harlow- Supervisor of Streets and Parks
Subject: Park Bleacher Inventory Update
Date: March 16, 1999
Since my memo of February 22,1999 (see attachment),I have consulted with city building
official Dave Fisher regarding the issue of bleacher safety and the current inventory of bleachers
in use by the City's park department.
At this time; upon examination of the 1997 Uniform Building Code(UBC),we have determined
that the 41 bleacher units presently in use do not meet the current code. In addition,we have
received notification from the state building official that the final draft of the 2000 International
Building Code(IBC) is nearing completion. He states that it is anticipated that the IBC would be
adopted in 2001. This code in comparison to the 1997 UBC, is even more stringent in several
areas relating to bleacher construction. Also,to further add to the process of upgrading bleacher
units,the 1999 Minnesota Legislature is now debating bills that will effect the requirements of
bleacher construction in relation to safety.
Therefore, in light of all the impending uncertainty,we would not recommend making any costly
alterations in construction at this time; until a final direction has been established in regard to
codes and legislation.
However;being safety conscious, it may be prudent at this time to review our options for the
disposition of our current bleacher inventory. At present we have a window of approximately six
weeks before the start of the softball season and the impending use of the bleachers. There are
several options that may be considered prior to this time..
• remove all existing bleachers
• dismantle and scrap 22 sets of steel and wood bleachers that will not be cost effective to
retrofit and leave in place the aluminum units
• wait for direction from the pending legislation as to recommended bleacher types and
available funding sources, leaving existing units in place- when more information
becomes available as to changing regulations, assess our bleacher needs in the individual
parks and replace the units where needed with compliant type units
• eliminate bleacher usage altogether and implement ground level seating or build grass
burm type seating that is not subject to UBC or IBC
• Replace bleachers where needed with 3 row units less than 30 inches high that are not
subject to UBC or IBC
Some additional information was offered by several bleacher manufacturers.At this time they
were unable to give accurate costs for the necessary retro fitting parts to upgrade the existing
bleachers because of the unknown nature of the changes in codes and legislation. They did state
that to their knowledge, existing bleachers are"grand fathered"unless changed by new
mandates. I question this statement and am waiting for confirmation from the state building
official. These comments further substantiate the premise of waiting to implement a plan until
more hard information is obtained.
Finally,before any updating plan is implemented, it is required that we have active participation
from our city building official as to plan review,permits and inspection. Also, if any structural
changes are made they will have to be made by a licenced design professional.
Let me know what direction we will pursue and I will supply the additional information
necessary.
Thanks,
cc: Dave Fisher
Dave Peterson
tMichael Krech
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• its adoption: Member introduced the following resolution and moved
RESOLUTION NO.
RESOLUTION AUTHORIZING ADDENDUM TO EMPLOYMENT
CONTRACT WITH CITY MANAGER
WHEREAS, the City Council has reviewed the City Manager's employment
contract; and
WHEREAS, the City Council has conducted a performance review of the City
Manager; and
WHEREAS, the terms and conditions set forth in the proposed Addendum attached
hereto and incorporated herein by reference as EXHIBIT A are reasonable and proper; and
WHEREAS, the City Council and City Manager have agreed upon a compensation
level for the year 2000.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center, Minnesota, that the Mayor be and hereby is authorized to execute the attached
Addendum to the employment contract with the City Manager.
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
li
EXHIBIT A
ADDENDUM TO CITY MANAGER EMPLOYMENT AGREEMENT
This Addendum is made and entered into by and between the City of Brooklyn Center, a Minnesota
municipal corporation(hereinafter referred to as the"City") and Michael J. McCauley(hereinafter
referred to as the"Manager") as of the 13th day of December, 1999.
WHEREAS,the City and Manager have entered into an employment agreement dated
November 27, 1995 (hereinafter referred to as the "Employment Agreement"); and
WHEREAS,the parties wish to amend the Employment Agreement as hereinafter set
forth; and
NOW, THEREFORE, in consideration of the mutual covenants set forth in the
Employment Agreement and herein. City and Manager agree that the Employment Agreement is
amended as follows:
1. Section 8, paragraph A) of the Employment Agreement is amended by adding the
following sentence:
"Effective January 1, 2000, the Manager's annual salary shall be Ninety-Five
Thousand Dollars($95,000)per year."
Except as explicitly modified in this Addendum,the Employment Agreement shall continue-to be
in full force and effect.
CITY OF BROOKLYN CENTER,MINNESOTA EMPLOYEE
By
Myrna Kragness, Mayor Michael J. McCauley
By
Sharon Knutson, City Clerk
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Office of the City Manager
City of Brooklyn Center
A great place to start. A great place to stay.
s
Michael J. McCauley
City Manager
MEMORANDUM
TO: Mayor Kragness, Councilmembers Hilstrom, Lasman,Nelson, and Peppe
FROM: Michael J. McCauley, City Manager
DATE: December 8, 1999
SUBJECT: Minnesota Counties Insurance Trust
The City has been obtaining its mandatory drug and alcohol testing through the Minnesota Counties
Insurance Trust. The Minnesota Counties Insurance Trust is requiring that cities re-enroll in the drug and
alcohol testing program. The attached resolution would authorize the Associate Member Participation
• Agreement for the provision of these services. The provision of services through this cooperative program
administered by the Minnesota Counties Insurance Trust is very advantageous for the City to meet these
federal requirements.
Attachment
•
6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430-2199 • City Hall & TDD Number(612) 569-3300
Recreation and Community Center Phone & TDD Number (612)569-3400 •FAX(612) 569-3494
An Affirmative Action/Equal Opportunities Employer
Member introduced the following resolution and moved
its adoption:
RESOLUTION NO.
RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
ASSOCIATE MEMBER PARTICIPATION AGREEMENT WITH THE
MINNESOTA COUNTIES INSURANCE TRUST TO PARTICIPATE IN THE
DRUG AND ALCOHOL TESTING PROGRAM
WHEREAS, the Minnesota Counties Insurance Trust has provided drug and alcohol
testing services to the City of Brooklyn Center; and
WHEREAS, the Minnesota Counties Insurance Trust is requiring that all cities re-
enroll in the drug and alcohol testing program; and
WHEREAS, the City wishes to continue to be an Associate Member of the
Minnesota Counties Insurance Trust to be eligible to receive these services; and
WHEREAS, the terms and conditions set forth in the Associate Member
Participation Agreement attached hereto and incorporated herein by reference as EXHIBIT A are
reasonable and proper.
s
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center that the City Manager be authorized to enter into an Associate Member
Participation Agreement with the Minnesota Counties Insurance Trust to participate in the Drug
and Alcohol Testing Program.
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
EXHIBIT A
THE MINNESOTA COUNTIES INSURANCE TRUST
DRUG AND ALCOHOL TESTING PROGRAM
ASSOCIATE MEMBER PARTICIPATION AGREEMENT
THIS AGREEMENT,made and entered into this 1 st day of January,2000,between the
Minnesota Counties Insurance Trust,hereinafter referred to as MCIT,
and City of Brooklyn Ceptinafter referred to as "the Member."
ARTICLE I-MEMBERSHIP
1. MCIT ASSOCIATE MEMBER
City of Brooklyn Centewees to become an Associate Member of the Minnesota Counties
Insurance Trust(MCIT)to be eligible to receive the services provided in this Agreement.
l.ty of Brooklyn Center assumes no liabilities or obligations as an MCIT Associate Member
except as set forth in this Agreement._City of Brooklyn Centagrees.to pay MCIT an annual
administrative service fee based on the number of employees enrolled in the program during the
term of this Agreement.
ARTICLE II-PURPOSE
2. PURPOSE
The MINNESOTA COUNTIES INSURANCE TRUST(MCIT)is a joint powers organization
created pursuant to Minnesota Statutes Section 471.59 and 471.981. MCIT provides a means for
Minnesota Counties and related entities to self insure workers compensation,property/casualty
and employee benefits through a pooling arrangement. MCIT provides its members with risk
management services to assure compliance with state and federal rules and regulations. The
Member desires to participate in the Drug and Alcohol Testing Pro gram sponsored by MCIT
EXHIBIT A
. herein after referred to as"the Program." The purpose of this Agreement is to set forth the duties
and obligations of the parties.
ARTICLE III-SERVICES TO BE PROVIDED
3. SERVICES TO BE PROVIDED
3.1 Collection Sites-The Program shall establish collection sites/clinics throughout
the state to collect urine specimens for drug tests. The Program shall permit
members to make independent arrangements with clinics as collection sites and
allow such counties to purchase other services pursuant to this agreement.
3.2 Supplies -The Program will provide Members with all supplies necessary for the
collection of urine specimens, including but not limited to,specimen bottles with
instructions,labels,order forms, chain of custody forms and repaid
P overnight
courier supplies.
3.3 Testing Laboratory-The Program shall conduct an actual analysis of the
specimen provided by the collection site/clinic,using an immunochemical method,
to determine the presence or absence of the following drugs:
3.3.1 Marijuana
3.3.2 Cocaine
3.3.3 Amphetamines
• 3.3.4 Opiates
3.3.5 Phencyclidine (PCP)
EXHIBIT A
• At the request the Member,the Program shall screen for additional drugs.
The Program will automatically confirm by Gas Chromatography/Mass
Spectrometry(GUMS) all presumptive positive results from screening of
the drugs named above. The level at which a positive result is confirmed
shall be according to SAMHSA standards for the respective drugs. The
Program will report all test results to the designated Medical Review Officer
within seventy-two(72)hours of receipt of the urine specimen. All results
will be reported either negative or positive without numerical value,unless
numerical values are requested by the member. Upon request of the
member,the Program will provide a numerical value of test results.
3.4 Chain of Custody-The Program shall maintain proper chain of custody
controls during all testing and/or handling of urine specimens and proper
chain of custody documentation. The Program will retain custody of any
confirmed positive specimens under proper chain of custody,and secured
refrigerated condition as per SAMHSA regulations.
15 Medical Review Officer(MRO)-The Program shall be responsible for Medical
Review Officer services at the request of the member. The Program shall arrange
for Medical Review Officers to independently review drug test results received
from the testing laboratory and report results to the member. The MRO shall
protect employees from false-positive results due to collection or chain-of-custody
•
3
EXHIBIT A
difficulties,technical inaccuracies,or drug interactions. The MRO should ensure
that no legitimate medical use of drugs gets reported to the Member as an
unacceptable positive result. Before reporting a positive result to the Member,the
MRO shall give the individual an opportunity to discuss the test result. The Medical
Review Officers shall be licensed physicians. Medical Review Officer services
shall include but not be limited to:
3.5.1 Receive and review test results from the laboratory.
3.5.2 Review certified copies of chain of custody forms.
3.5.3 Report negative results to designated member personnel.
3.5.4 Interpret positive results.
3.5.5 Conduct confidential medical interviews with positive tested individuals.
3.5.6 Consult with collection site and laboratory personnel.
3.5.7 Request quantitative results, if needed.
3.5.8 Order analysis of slit specimen,if requested.
3.5.9 Determine whether positive tests are the result of prescribed or illicit drugs.
3.5.10 Report results of verified positive tests to designated member personnel.
3.5.11 Store all positive results for five(5)years.
3.5.12 Order blind specimen testing as needed.
3.5.13 Assist members with post-accident testing requirements.
The Medical Review Officer shall also assist members in conducting random,
unannounced drug and alcohol tests. Unless changed by DOT,the total number of drug
® tests conducted each year must equal at least 50%of the safety-sensitive driver positions.
4
i
EXHIBIT A
® Random alcohol testing must be done at a minimum annual rate of 10% of the average
number of safety-sensitive driver positions. These tests must be spread reasonably
throughout the calendar year. Members should be given the opportunity to conduct the
random selection through participation in pools or consortia, in which the number of
drivers to be tested may be based on the total number of subject drivers covered by the
pool.
3.6 Alcohol Testing-The Program shall assist members in the development of
procedures to comply with federal and/or state regulations for alcohol testing. Such
assistance shall include but not be limited to:
3.6.1 Designation of testing/collection sites.
S3.6.2 Selection and procurement of Evidential Breath Testing Devices ,if
necessary.
3.6.3 Selection of alternative alcohol testing methods as allowed by federal or
state regulation.
3.6.4 Designation of certified Breath Alcohol Technicians.
3.7 Record Keeping and Reports - The Program shall assist members in developing
and maintaining records and preparing reports required by federal or state
regulations. These records and reports shall include,but not be limited to:
3.7.1 Verified positive drug and alcohol tests.
3.7.2 Refusals to submit to tests.
5
EXHIBIT A
3.7.3 Required calibration of Evidential Breath Testing Devices(EST's).
3.7.4 Annual calendar year summary.
3.7.5 Records related to the collection process and required training.
3.7.6 Negative and cancelled drug and alcohol test results.
3.8 Periodic Statistical Reports -Upon the request of the member,the Program will
provide,on a monthly or quarterly basis as requested by the Member, a statistical
report of the test results during the reporting period,to include the following:
3.8.1 The number of specimens tested during the reporting period.
3.8.2 The number of specimens tested positive.
3.8.3 A breakdown of positive results, indicating the drug for which positive
results were obtained.
3.8.4 A breakdown of results per test category;i.e.,pre-employment,post-
accident,random.
3.9 Expert Witness Testimony- The Program will provide expert
witness testimony if requested by the member at the cost of the
member.
3.10 Education and Training-The Program shall provide education and training to
Members regarding their obligations under federal and state regulation. The
education and training program shall include,but not be limited to:
6
EXHIBIT A
3.10.1-Preparation of background and reference material.
3.10.2-Development of agenda and curricula.
3.10.3-Identification of faculty.
3.10.4-Instructors.
3.10.5-Meeting announcements.
111 Update of Rules and Regulation—' The Program shall inform and update the
Member regarding any revisions to federal or state rules and regulations concerning
drug and alcohol testing requirements.
ARTICLE IV-COMPENSATION
• 4. COMPENSATION
Members shall be responsible for all costs associated with drug and alcohol tests.
Members will be invoiced directly by the service provider.
4.1 - Terms of Payment—The service provider shall submit invoices to
the Member on a monthly basis for services performed under this
Agreement. The Member will provide payment within thirty(30)
days following receipt of invoice. Payment by the Member does not
waive the Member's right to object to charges later found to be
improper.
7
EXHIBIT A
ARTICLE V-TERM AND TERMINATION
5. TERM AND TERMINATION
5.1- Contract Term
The term of this Agreement shall commence on January 1, 2000 through December
31, 2000,and shall continue thereafter on an annual basis unless either party
informs the other of its intention to terminate on modify the Agreement no later
than November 1"of each year.
ARTICLE VI-INSURANCE/INDEMNIFICATION
6.INSURANCE/INDEMNIFICATION
6.1 Insurance-At all times during the terms of this Agreement,MCIT shall maintain
General Liability,Automobile Liability,Fidelity and Workers Compensation
coverage.
6.2 Indemnification-MCIT warrants that the drug and alcohol testing policies,
procedures and practices do and will at all times,comply with governmental laws,
rules ru and re gu lations. In of the Member using the MC IT drug and
alcohol testing program,MCIT agrees to defend,indemnify and hold the Member
and their officers and employees harmless from all loss,cost and expense
(including court costs and attorney's fees)resulting from claims arising from the
failure of MCIT's drug and alcohol testing policies,procedures and practices to
•
8
EXHIBIT A
• comply with any applicable governmental laws, rules and regulations,and from any
act of failure to act in connection with MCIT's performance under this Agreement.
The Member agrees to indemnify, defend and hold MCIT and its director, officers,
agents and employees harmless from any loss,cost and expense(including court
costs and attorneys fees)to MCIT, arising out of or resulting from the Members
negligence with respect to the test results after they are received by the Member
from MCIT's service provider.
ARTICLE VII-OTHER PROVISIONS
7. OTHER PROVISIONS
7.1 Certification-MCIT represents and warrants that its drug and
alcohol testing service provider is in com p liance and will continue
to comply during the term of this Agreement,with federal and state
laws, rules and regulations applicable to the licensing and operation
of drug testing services.
7.2 Independent Contractor-MCIT is expressly forbidden to act for the
Member in any other capacity,or to represent itself in any manner as
an agent of the Member, except under the terms hereof. During the
term of this Agreement MCIT,MCIT employees and service
providers shall be considered and act as an independent contractor
and shall not be considered as employees of the member. MCIT and
9
EXHIBIT A
• its service providers shall furnish all labor required to perform the
services and will have frill control and direction over the method and
manner of performing those services.
7.3 Entire Agreement-This agreement embraces the entire Agreement
between the parties. No oral agreement or representation concerning
this Agreement shall be binding.
7.4 Amendments-This Agreement may be altered,extended, changed or
amended in writing by mutual agreement of the parties hereto when
dated and attached hereto without altering the other terms of this
•
Agreement.
7.5 Severability-Every provision of this Agreement shall be construed,
to the extent possible,so as to be valid and enforceable. If any
provision of this agreement so construed is held by a court of
competent jurisdiction to be invalid,illegal,or otherwise
unenforceable, such provision shall be deemed severed from this
Agreement,and all other provisions shall remain in full force and
effect.
IN WITNESS WHEREOF, City of Brooklyn Centdg MCIT have caused this Agreement to
• be executed by the person authorized to act in their respective names on the date shown below:
10
EXHIBIT A
Minnesota Counties Insurance Trust
By:
Title:
Date:
By:
Michael J. McCauley
® Title: City Manager
Date: December 13, 1999
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City of Brooklyn Center
2000 City Council Meeting Schedule
City Council Study Session begins at 6:00 p.m. in Conference Room B (B)
Informal Open Forum with City Council begins at 6:45 .m. in Conference Room B B
P ( )
Regular Session City Council meeting begins at 7:00 p.m. in Council Chambers (CC)
City ouncil
y Work Session begins at 6:00 .m. in Conference Room B B
g P ( )
JANUARY APRIL (continued) AUGUST (continued)
6th Thursday 24th 28th
• 2:00 p.m. Facilitated Work Session • 6:00 p.m. Study Session(B) • 6:00 p.m. Study Session(B)
@ Heritage Center Loft • 6:45 p.m. Open Forum(B) • 6:45 p.m. Open Forum(B)
10th •7:00 p.m. Regular Session(CC) • 7:00 p.m. Regular Session(CC)
• 6:00 p.m. Study Session(B)
• 6:45 p.m. Open Forum(B) MAY SEPTEMBER
• 7:00 p.m. Regular Session(CC) 1st 5th Tuesday
18th Tuesday • 6:00 p.m. Board of Equalization • 6:00 p.m. Work Session(B)
• 6:00 p.m. Work Session(B) (CC) l lth
24th 8th • 6:00 p.m. Study Session(B)
• 6:00 p.m. Study Session(B) • 6:00 p.m. Study Session(B) • 6:45 p.m. Open Forum(B)
• 6:45 p.m. Open Forum(B) • 6:45 p.m. Open Forum(B) • 7:00 p.m. Regular Session(CC)
• 7:00 p.m. Regular Session(CC) • 7:00 p.m. Regular Session(CC) 13th Wednesday
22nd • 5 p.m. Election Canvass(CC)
FEBRUARY • 6:00 p.m. Study Session(B) 25th
7th • 6:45 p.m. Open Forum(B) • 6:00 p.m. Study Session(B)
• 6:00 p.m. Work Session(B) • 7:00 p.m. Regular Session(CC) • 6:45 p.m. Open Forum(B)
14th • 7:00 p.m. Regular Session(CC)
• 6:00 p.m. Study Session(B) JUNE
• 6:45 p.m. Open Forum(B) 12th OCTOBER
• 7:00 p.m. Regular Session(CC) • 6:00 p.m. Study Session(B) 9th
8th • 6:45 p.m.. Open Forum(B) • 6:00 p.m. Study Session(B)
• 6 p.m. Study Session(B) • 7:00 p.m. Regular Session(CC) • 6:45 p.m. Open Forum(B)
• 6:45 p.m. Open Forum(B) 19th • 7:00 p.m. Regular Session(CC)
• 7:00 p.m. Regular Session(CC) • 6:00 p.m. Work Session(B) 16th
26th • 6:00 p.m. Work Session(CC)
MARCH • 6:00 p.m. Study Session(B) 23rd
6th • 6:45 p.m. Open Forum(B) • 6:00 p.m. Study Session(B)
• 6:00 p.m. Work Session(B) • 7:00 p.m. Regular Session(CC) • 6:45 p.m. Open Forum(B)
13th • 7:00 p.m. Regular Session(CC)
• 6:00 p.m. Study Session(B) JULY
• 6:45 p.m. Open Forum(B) loth NOVEMBER
• 7:00 p.m. Regular Session(CC) • 6:00 p.m. Study Session(B) 8th Wednesday
20th • 6:45 p.m. Open Forum(B) • 5 p.m. Election Canvass(CC)
• 6:00 p.m. Work Session With • 7:00 p.m. Regular Session(CC) 13th
Commission Chairs (B) 24th • 6:00 p.m. Study Session(B)
27th • 6:00 p.m. Study Session(B) • 6:45 p.m. Open Forum(B)
• 6:00 p.m. Study Session(B) • 6:45 p.m. Open Forum(B) • 7:00 p.m. Regular Session(CC)
• 6:45 p.m. Open Forum(B) • 7:00 p.m. Regular Session(CC) 20th
• 7:00 p.m. Regular Session(CC) • 6:00 p.m. Work Session(B)
AUGUST 27th
APRIL 14th • 6:00 p.m. Study Session(B)
3rd • 6:00 p.m. Study Session B) • 6:45 p.m. Open Forum
(B)
• 6:00 p.m. Work Session(B) • 6:45 p.m. Open Forum p.m. (B) • 7:00 p.m. Regular Session(C)
10th • 7:00 p.m. Regular Session(CC)
• 6:00 p.m. Study Session(B) 21st DECEMBER
• 6:45 p.m. Open Forum(B) • 6:00 p.m. Work Session(B) 11th
• 7:00 p.m. Regular Session(CC) 26th Saturday • 6:00 p.m. Study Session(B)
7th • 8:30 a.m. Facilitated Work Session • 6:45 p.m. Open Forum(B)
• 6:00 p.m. Commission @ Heritage Center Loft • 7:00 p.m. Regular Session(CC)
Recognition(Constitution Hall)
All dates are subject to change. Call City Hall at 569-3300 to verify dates and times. Check this message board for separate notification
of special City Council meetings and work sessions.
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Member introduced the following resolution and moved
S its adoption:
RESOLUTION NO.
RESOLUTION AUTHORIZING THE CITY MANAGER TO EXCEED THE
NUMBER OF SWORN POLICE OFFICER POSITIONS IN THE BUDGET
WHEREAS, the City Manager has proposed a flexible police officer staffing
concept in connection with the development of the 2000 budget; and
WHEREAS, the process of filling an open police officer position can take as long
as eight to ten months before the position is fully replaced; and
WHEREAS, the City has experienced a shortage of staffing in the patrol division
due to retirements, resignations, and injuries; and
WHEREAS, it has been proposed that the City Manager be authorized to exceed
the budgeted number of sworn personnel in order to more effectively utilize testing processes and
to staff more effectively.
• NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center that the City Manager be and hereby is authorized to exceed the budgeted number
of sworn personnel within the Police Department budget, provided that the overall personnel
budget within the Police Department shall be the target for overall personnel costs in a given
budget year.
BE IT FURTHER RESOLVED that this authorization shall be effective beg'nning
on January 1, 2000, and expiring on December 31, 2001.
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
• and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
City of Brooklyn Center
A great place to start. A great place to stay.
To: Mayor Kragness and C cil Members Hillstrom, Lasman,Nelson and Peppe
From: Michael J. McCauley .`
City Manager
Date: November 12, 1999
Re: Police Staffing
In previous budget discussions, I have suggested the concept of allowing police officer staffing to
float above the number of sworn personnel contained in the budget. As indicated in the attached
materials, the number of resignations and retirements varies per year. It has been as high as 4 in a
given year. In addition, officers may be unavailable due to injury or leave. The process of filling an
open police officer position can take as long as 8 to 10 months before the position is fully replaced
by a new officer on the street on their own. The testing process takes 3 to 4 months from the decision
to advertise and test to the development of the eligibility list. After the eligibility list is developed,
we can hire from the top three candidates on the list at the time of appointment. As persons are
appointed from the list,rejected from the list, or remove themselves from the list(generally due to
obtaining a position with some other department), persons move up the eligibility list into the top
3 positions. Persons receiving a conditional offer of employment are then psychologically screened
and undergo a background investigation. This process can take a month or more depending on
schedules and distances. Besides being time consuming, testing and advertising are expensive. We
also have found that the recent testing processes have resulted in eligibility lists having a life under
1 year. The most promising candidates on our list will generally find employment shortly after
testing with us. If we do not offer them a job, the likelihood that they will be available several
months after being on the top of our list diminishes.
In order to cover patrol needs,I would propose that I be authorized to exceed the budgeted number
of sworn personnel with the overall police personnel budget being followed. This would require
educated estimates on future staffing,but would allow us to hire the best candidates from our testing
processes. To the degree that we have cooperation to inform us of specific retirement dates, we can
better cover the retirements. A number of sworn personnel will be eligible for early retirement in
2000. In 2004,4 people will be eligible for normal retirement. With the usual attrition in a year and
the turn over in non-sworn positions such as community service officers, Chief Downer and I can
manage some aspects of staffing to cover overlaps in the number of sworn personnel to remain
within the general personnel cost parameters.New hires are also substantially less expensive in the
first years of service as compared to the cost of a senior officer.
In summary, having a floating number of sworn personnel would:
- allow hiring of the most qualified from the eligibility list making the process more
6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430-2199 • City Hall & TDD Number (612) 569-3300
Recreation and Community Center Phone & TDD Number (612) 569-3400 •FAX(612) 569-3494
An Affirmative Action/Equal Opportunities Employer
productive
s
- reduce the lag time between resignation/retirement and replacement of an officer
-better staff patrol (occasionally detectives have been pulled to patrol to cover shortages)
- allow conditional offers of employment to cadets or community service officers on an
eligibility list that would not become effective until they had completed their licensing
requirements: this would retain good people and allow us more flexibility to meet our patrol
staffing needs.
��ppKLYH CENrF�
BROOKLYN CENTER
POLICE DEPARTMENT
POLICE
MEMORANDUM
TO: Michael McCauley, City Manager
FROM: Joel Downer, Chief of Police
DATE: November 12, 1999
SUBJECT: Police Department Staffing
The Brooklyn Center Police Department is at the following staffing levels as of today,November
12, 1999.
• Chief- one
• Captain-two
Sergeant-five (Promotional process in progress to reach authorized staffing level)
• Detective- seven
• School Liaison Officer- one
• Police Officer-twenty-seven
(Of the 27 police officers on the roster, one is assigned to Crime Prevention, one is
assigned to DARE, one is on home assignment, one is off-duty pending an appeal of the
finding of a Veteran's Hearing, and two are on injured on duty status)
Forty-three sworn personnel,21 police officers available to staff patrol shifts.
JD/vt
40 staffmem
Sheet1
Police Staffing (sworn officers)
• 5 years (1994 -Current)
Current
Status 1994 1995 1996 1997 1998 1999
#Hired 3 8 0 1 3 1
#Resigned/retired 4 4 0 1 0 3
FMLA leaves
Officer#1 6wks 10wks 3wks 1wk
Officer#2 7wks 3wks
—Officer#3 12wks
Officer#4 1wk
Work Comp Injuries
Officer#1 15 wks 1wk 2wks 2 wks 2 wks 4wks
Officer#2 4 wks 2wks 1 wk 5wks 14wks 15 wks
Officer#3 5wks 2wks
Light Duty
Officer#1 2 wks 24wks 2 wks 13wks 8wks
Officer#2 4 wks 2wks 20wks
Officer#3 4 wks 4wks 2wks
Other Leaves
Officer#1 52wks 6wks 2wks 4wks 52wks 32wks
Officer#2 1wk 12 wks 3wks 32wks
Officer#3 26wks 4wks
Total#of Weeks 71 wks 18 wks 47 wks 36 wks 157wks 99wks
dwn 1 po dwn 3po dwn 1.9po
+19wks +1wks
•
Page 1 >y
Police Department Personnel SurveyRities with Populations 20,000-40,000
of of
# of FT #of PT Other(non-Other(non- #of Police
#of Sworn Clerical Clerical sworn) sworn) #of Total FT Vehicles Does P.D.Have a
City Population Personnel Personnel Personnel Personnel Personnel Dispatchers Personnel Owned SWAT Team?
Brooklyn Center 28515 44 4 3 5 1 + 1 Cadet 6 59 25 yes
yes,tacticle&
Burnsville 57578 66 7 6 0 2 8 FT+3 PT 81 36 hostage negotiations
Champlin 20307 22 5 0 6 0 0 33 24 yes
yes,part of multi-
Cottage Grove 30094 35 6 0 14 0 8 63 18 agency
Crystal 23651 28 4 0 8 0 0 40 14 no
Edina 47113 49 5 0 1 3 8 63 22 yes, 10 officers
(including
contractual
Fridley 28267 38 3 5 4 &youth) 0 45 20 no
Inver Grove no,but part of county
Heights 27917 27 4 2 4 2 0 35 14 team
no,but 2 officers are
part of multi-
Lakeville 37303 40 4 0 7 0 6 57 25 jurisdictional team
no,but 3 officers are
part of Ramsey
Maplewood 34771 44 4 0 5 0 0 53 35 County team
2+3
Minnetonka 52176 52 5 5 2 seasonal 7.5 66.5 35 yes
yes,shared team w/
New Hope 21658 29 11 0 9 0 0 49 19 GV&Robbinsdale
yes,part of multi-
Oakdale 25419 29 5 0 4 0 2 40 23 agency
no,will start one
Roseville 34194 47 5 0 1 5 0 53 25 soon
yes,part of multi-
ffooqb m 35720 42 6 0 1 5 0 49 28 agency
AF/budgcVs rwes 7/30/99 Page 1
w
v
w
0
ro
c�
Brooklyn Center
Burnsville
Champlin
Cottage Grove
Crystal
Edina
Fridley
n Inver Grove
Heights
Lakeville
Maplewood
Minnetonka
New Hope
Oakdale
Roseville
Woodbury
1
0
° o
Population
P N W -P tA c�
O O O O O O
O O O O O O O
0 0 0 0 0 0 0
#of Sworn Personnel
b
0
b
0
0
0
b
fD
0
G
C
�C
n
►r.
Breakdown of FT Police Personnel in Cities with Populations 20,000-40,000
70 ®#of Sworn Personnel
0# of FT Clerical
60 Personnel
D#of FT Other(non-
sworn)Personnel
0#of Dispatchers
50
a
° 40
a�
a
30
40
0
20
10
omk.
0
U U
U I o z O 3
$ ..
Al U
I
City
AF/buageVsurwes 7/30/99 Page 2
City Comparison
1998 Data
� w ti ti
o
� p � � ti
Brooklyn Center 28,274 44 15 2,388 35% 1,719 62% 187
Brooklyn Park 61,316 70 17 3,155 29% 5,428 63% 198
Eden Prairie 49,188 50 19 1,467 24% 1,781 64% 93
Edina 47,727 49 15 1,475 23% 1,144 58% 169
Maple Grove 47,865 45 11 1,412 24% 1,993 53% 68
Maplewood 34,434 44 13 1,988 31% 2,705 75% 77
Richfield 35,326 44 14 1,698 19% 2,106 66% 186
Roseville 33,935 44 6 1,938 25% 1,567 48% 120
• St. Louis Park 43,5961 49 7Tq 1,715 1 21%1 2,277 67%1 120
Brooklyn Center 9th tied 6th Ned 5th 2nd 1st 6th 6th 2nd
Ranking
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IPGONLYH e�kr��
BROOKLYN CENTER po���E
POLICE DEPARTMENT
METHODOLOGY
The following formula is from a system devised and accepted by the International
Association of Chiefs of Police. The formula is intended to calculate the number of
patrol officers needed to cover the existing workload. It is a formula based on actual
police service demands and not simply on population.
Weighting of Events
Incidents are first weighted by the formula below t take into account the longer time
necessary for a police officer to process more serious offenses.
s
Class of Event Relative Weighting X 1998 Events = TOTAL
Part I Crimes 4 2,388 9,552
Part II Crimes 3 1,719 5,157
Traffic Accidents 2 534 1,068
All Others 1 16,804 16,804
Arrests 2 2,757 5,514
Total Weighted Events 38,095
Minnesota Chiefs of Police Educational Foundation 1998 Executive Training Institute
CALCULATING THE NUMBER OF PATROL BEATS
For the purpose of this study, a patrol beat is defined as a basic one officer patrol
shift, 8 hours per day, 365 days per year.
A. Total Weighted Events 38,095
B. The number of weighted events is multiplied by .55 hours
(35 minutes) which is the average time required for handling
an incident or investigation at the patrol level. 20,952
C. This total is then multiplied by 3 to allow for a buffer factor
to cover time spent on preventative patrol, court time,
training, meetings, care of equipment, and report writing.
These are times that are not reflected in incident reports. 62,856
D. The total is then divided by 2,920 which represents the
number of hours necessary to staff one patrol beat (8 hours
• per day x 365 days=2,920). This total is the number of
patrol beats required to cover existing work loads. 22
E. The 22 beats would be divided over 3 shifts and a night
power shift, or 3 shifts and a day and night power shift.
This averages out to five to six beats per shift with 2 to 3
beats assigned to the power shift.
i
Minnesota Chiefs of Police Educational Foundation 1998 Executive Training Institute
QUYN CFHTF�
BROOKLYN CENTER
POLICE DEPARTMENT
POLICE
CALCULATING THE NUMBER
OF
PATROL OFFICERS TO STAFF ONE BEAT
To determine the number of patrol officers necessary to cover a single beat, we
must subtract the
number
of hours an officer is unavailable for duty, because.of
days off, vacation, holidays, sick leave, etc. from 2920 (8 hours per day"x 365
days = 2920). The remaining hours represent the net hours an officer is actually
available for patrol. That figure can then be used to calculate the number of
officers required to staff a beat and the total number needed to adequately staff the
force.
AVAILABILITY FACTOR Hours/Year
Days Off 840
Vacation (Patrol Officer average 10 days/year) 80
Holidays (12 days/year) 96
Training 40
Sick Time (P.D. budget estimate) 24
TOTAL HOURS UNAVAILABLE FOR PATROL 1,080
When the figure 1,080 is subtracted from 2,920, the result shows that each officer
provides 1,840 hours on duty per year.
To determine the number of patrol officers necessary to staff one beat, the figure
2,920 is divided by 1,840. The resulting ratio is 1.59 officers to staff one beat.
is above this figure is multiplied by the number of beats found to be required in the
above calculations, based upon the current level of 22 beats, the result is that 3 5
patrol officers are needed.
manpowelwpd
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City of Brooklyn Center
A great place to start. A great place to stay.
•
To: Mayor Kragness and Council Members Hilstrom, Lasman,Nelson and Peppe
From: Michael J. McCaul
City Manager
Date: December 10, 1999
Re: Civil Legal Services
Pursuant to City Council policy, civil legal services are to be reviewed in 1999. Requests for
proposals were made late this summer. The request was published in Finance & Commerce, League
of Minnesota Cities Bulletin, and the Sun Post. In addition, copies were mailed to the firms that had
expressed an interest in 1994 when civil legal services were last reviewed and a few other firms. A
copy of the list of firms receiving the announcement is attached. Responses were due October 1,
1999. Five firms submitted proposals:
Barna, Guzy & Steffan, Ltd. Coon Rapids
Holstad & Knaak, P.L.C. Vadnais Heights
Jensen, Bell, Converse & Erickson, P.A. St. Paul
• Kennedy & Graven, Chartered Minneapolis
Sweeney, Borer & Sweeney St. Paul
Ms. Finn prepared the attached chart comparing the proposals on a number of areas. As indicated
in the chart, there is variation in approaches. I assume most firms would discuss further the
compensation formulae. On the issue of cost, the greatest variable is the time spent on a project or
providing advice, rather than the hourly charge.
COST
In comparing the proposals, I would not recommend using a flat retainer of any substance. Many of
the proposals are based on our previous average civil billings, yet exclude many of the items that
would be included in those billings such as real estate matters,personnel matters, development, etc.
A modest retainer to attend Council meetings and review Council packets would be preferable. The
proposal by Kennedy & Graven for a flat $850 a month would appear advantageous. In reviewing
the other proposals, a similar retainer basis would probably be an item that could be negotiated. In
the period 1998 through 1999,the average billing for Kennedy& Graven has been$7,625 per month
for a variety of services, including areas excluded from most of the proposals. These costs are also
across all funds.
EXPERTISE/SUITABILITY
In reviewing the proposals,the policy provides that I recommend no more than 3 firms for Council
6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430-2199 • City Hall & TDD Number (612) 569-3300
Recreation and Community Center Phone & TDD Number (612) 569-3400 •FAX(612) 569-3494
An Affirmative Action/Equal Opportunities Employer
i
• consideration. The three firms that would be recommended would be:
Kennedy & Graven, Chartered
Jensen, Bell, Converse & Erickson, P.A.
Sweeney, Borer & Sweeney
In reviewing the firms,their reputations, and capacities, these 3 firms would be the 3 firms I would
evaluate to be the top 3 proposals. If the Council wished to review all three, I would recommend
further research into the references and exploration beyond the proposals of the specific staff
assignments. Also, with respect to the Jensen, Bell, Converse & Erickson, P.A. proposal, the hourly
cost is the highest of the group and excludes the most matters from their proposed basis of
compensation. (As indicated previously, I do not feel that a high retainer based on previous annual
billings is workable, or advantageous to the City. Conversely, a high hourly rate is not necessarily
more expensive than a lower rate billed out at more hours.)
CITY COUNCIL
Civil legal services by the designated City Attorney is uniquely the City Council's province. It is
important that the City Manager and staff have confidence in and a working relationship with the
City Attorney, but it is most important that the City Council have a comfort level with the City
Attorney. The City Attorney is one of two persons reporting directly to the City Council.
• STAFF SURVEY
I requested staff input on the current provision of civil legal services. Attached is a summary of the
results and comments from Ms. Chambers and the Department Heads. The surveys reflect both
satisfaction and concerns. The largest areas of concern are timeliness and assistance in decision
making.
RECOMMENDATION
In reviewing the staff survey and my own experiences, I believe that it is beneficial to approach civil
legal services by unbundling civil legal services into components. We have previously separated
bond counsel and development from the general civil legal services. This separation occurred when
I could not get remotely timely assistance on Brookdale document drafting and had to draft my own
summary in order to meet a deadline. Briggs & Morgan has met our needs in a timely fashion since
the switch. Bond counsel is an area that was to be reviewed after the separation, but has not been
reviewed since we are still in process on the Brookdale redevelopment and it would not be
advantageous to potentially change in the middle of the process.
We have also used specialized attorneys on some labor matters where this has been appropriate. I
would recommend that civil legal services involving the designation as City Attorney be used for:
- Council Meetings
is - ordinances
• - planning and zoning routine matters
- routine public works contracts, special assessments etc.
- general municipal advice
- routine enterprise fund contracts and advice.
- pension
But I would recommend that the following be provided on the basis of the evaluation as to the best
source of service:
- labor matters
- personnel
- development/redevelopment (this would likely best be done by one firm)
- bond (this would likely best be done by one firm, potentially the same as
development)
- real estate.
A number of unique or specialized matters have been handled by outside firms and the City
Attorney's firm. This has been to our advantage, or has been necessary to have the appropriate
person handling a matter. This is preferable to having one firm provide all civil services. General
matters may be handled in a satisfactory manner, while specialized suffer in a given instance.
Separation allows us to have the best of both.
The matter is on the Council agenda for Council direction as to how you would like to proceed with
your review of civil legal services.
•
S11b)gy
Kennedy&Graven Ltd. Sweeney,Borer& Sweeney Carson, Clelland& Schreder
470 Pillsbury Center 386 North Wabasha Street 6300 Shingle Creek Parkway, Suite 305
South 6th Street St. Paul,MN 55102 Brooklyn Center,MN 55430-2190
W.Kneapolis, MN 55402
Barna,Guzy& Steffen,Ltd. Babcock,Locher,Neilson&Mannella Campbell,Knutson, Scott&Fuchs,P.A.
200 Coon Rapid Boulevard 118 East Main 1380 Corporate Center Curve
400 NOrthtown Financial Plaza Anoka,MN 55303 Eagandale Office Center, Suite 317
Coon Rapids,MN 55433-5894 Eagan,MN 55121
Bannigan&Kelly,P.A. Peterson,Bell, Converse&Jensen Lang,Pauly,Gregerson, &Rosow,Ltd.
1750 North Central Life Tower 30 East 7th Street 1600 IBM Park Building
445 Minnesota Street St.Paul,MN 55101 650 3rd Avenue South
St.Paul,MN 55101 Minneapolis,MN 55402
Thomsen&Nybeck,P.A.
Suite 600 Best&Flanagan Briggs&Morgan
Edinborough Corporate Center East 4000 US Bank Place 2400 IDS Center
3300 Edinborough Way 601 Second Avenue South Minneapolis,MN 55402
Edina,MN 55435 Minneapolis,MN 55402-4331
Dorsey&Whitney Mr. Timothy Kuntz
Pillsbury Center South LeVander,Gillen&Miller,P.A.
220 South Sixth Street 633 South Concord Street
neapolis,MN 55402 South St.Paul,MN 55075
MEMORANDUM
November 12, 1999
TO: Michael McCauley, City Manager
FROM: Anne Finn, Administrative Specialist--
SUBJECT: Civil Legal Services Proposals
Attached is a summary of the proposals received in response to the City's civil legal services RFP.
The following firms responded:
• Barna, Guzy& Steffan, Ltd.
• Holstad &Knack, P.L.C.
• Jensen, Bell, Converse &Erickson, P.A.
• Kennedy& Graven, Chartered
• Sweeney, Borer& Sweeney
• I have also attached a copy of the"Fees" portion of the Jessen, Bell, Converse &Erickson
proposal. You mentioned that you thought they offered alternative structures for attorney fees
depending on what services the City should request and/or whether the City opts to be billed for
services under a retainer arrangement. I did not find any alternatives in their proposal.
Please let me know if you want me to revise the summary or if you need further information.
F�rxu Clients Retamer xdGlud.ed m�tetamer Fees: Attorney ]Paralegal
.
. .. . .: ;: H
ourly Hourly ..
Kennedy&Graven • City of Brooklyn Center $850/month • review of agenda materials long-distance phone SI I I/hour $81/hour
470 Pillsbury Center • City of Brooklyn Park • attendance at Council meetings charges,title searches, (civil)
200 South Sixth Street • City of Cambridge postage,messenger
Minneapolis,MN 55402 • City of Cottage Grove services,filing fees,on-line $116/hour
• City of Crystal charges for computer (litigation&
Attorneys: • City of Independence research at cost admin.
Charlie LeFevere • City of Kenyon • faxing at$.50/page proceedings)
Ron Batty • City of Lauderdale • photocopies at$.20/page
Dan Greensweig • City of Loretto with discounts for large $123/hour
• City of Medina projects (attorneys
• City of Mound • mileage at$.31/mile costs passed
• City of Mounds View through
• City of New Brighton developers)
• City of Richfield
• City of Robbinsdale
• City of Rosemount
• City of Sandstone
• City of Shakopee
• City of West Concord
• Lake Minnetonka
Conservation District
• LOGIS
• Hennepin Recycling Group
• Suburban Rate Authority
• Bassett Creek Water
Management Commission
• Lower Rum River Watershed
Management Commission
• Shingle Creek Watershed
Management Commission
• West Mississippi Watershed
Management Commission
• a number of others in varying
capacities
I
Sweeney.Borer&Sweeney • City of Blaine none proposed N'A • out-of-pocket expenses $17.501iour $45/hour
Suite 1200 • City of Isle (negotiable,see p. such as postage,long
386 North Wabasha Street • City of Little Canada 18) distance,etc.,at cost
St.Paul,MN 55102 • Lutheran Social Services of • mileage will not be billed
Minnesota
Attorneys: • Metropolitan Airports
George Borer Commission
Patrick Sweeney • Ramsey County Community
Human Services
i
AF/miscellaneousAegal November 12, 1999 page 4
Firth [ CLeiats Retainer Xiael ided un Retainer Fees Attorney Paralegal.
,: :: Hour)<y Y
Honrl
Jensen,Bell,Converse A • City of Vadnais Heights Monthly retainer • attendance at regular Council meetings work on special projects $145/hour $85/hour
Erickson • City of White Bear Lake approximating one- • preparation of all ordinances and where financing is
1500 MN World Trade Center • City of Roseville twelfth of the last resolutions included,litigation matters,
30 East Seventh Street • Town of White Bear 12 months of legal • attendance at special meetings with some development projects
St.Paul,MN 55101 • Richfield civil billings exceptions where fees are passed to
• Woodbury developer,real estate
Attorneys: • New Brighton transactions,revisions or
Roger A.Jensen • Ramsey County compilations of the City's
Caroline Bell Beckman code,labor and personnel
Mitchell W.Converse matters,income producing
leases or contracts billed as
follows:
-attorney:$145/hour
-paralegal:$85
• in-house photocopying at
$.20/page
• outside photocopying at
cost
• messenger services at cost
• Westlaw minutes at cost
AF/miscellaneousAegal November 12, 1999 Page 3
• 0
Civil Le;atr Services Proposals
Firms Chentatetam�r Included w Retawer decd Attorney Paralegal
Hourly Hourt`
Barna,Guzv&Steffen • Cass County average of what we civil municipal services Westlaw at cost $105/hour $45/hour
400 Northtown Financial Plaza • City of Coon Rapids have paid over last • clerical services • employment and labor (w/retainer, (w/retainer,
200 Coon Rapids Boulevard • Crow Wing County 3 years(for first • printing relations counseling,civil for non- for non-
Coon Rapids,MN 55433 • Freeborn County two years only,then • mileage litigation services as retainer retainer
• Inver Grove Heights they will evaluate) • photocopies follows: services) services)
Attorneys: • Kandiyohi County • facsimile -shareholder: $105/hour
James D.Hoeft • League of MN Cities -associate:$85/hour $90/hour $50/hour
Bernard E.Steffen _ • Lino Lakes -paralegal:$45/hour (w/out (w/out
Scott M.Lepak • City of Maple Grove -law clerk:$45/hour retainer,for retainer,for
Gregg V.Herrick • Martin County • without retainer,all all services) all services)
Virgil C.Herrick • MnSCU services billed as follows:
Christopher J.De La Forest • Monticello Big Lake -attorneys:$90/hour
Community Hospital District -paralegal:$50/hour
• Morrison County -law clerk:$30/hour
• Otter Tail County
• City of Ramsey
• Redwood County
• Sherburne County
• Steams County
• Steele County
• Todd County
AF/miscellaneous/legat November 12, 1999 Page 1
k trrn CGtents Retswer Included un Retainer: Attorney Paralegal.: .;
.
Hourly Hourly
Holstad&Knaak • City of Fridley $5,000/month • attendance at all Council meetings • individual litigation files $75/hour $50/hour
3515 Vadnais Center Drive • City of Lake Elmo(former • drafting and review of ordinances, beyond ten hours in any
Suite 130 client) resolutions and correspondence month at hourly rate
Vadnais Heights,MN 55110 • City of Newport • review of Council and Commission • long distance over
• White Bear Conservation agendas and minutes $25/month
Attorneys: District • codification of ordinances on current • copies and time over 500
Frederick W.("Fritz' Knaak basis copies/month
two associates(unnamed) • meetings/phone conversations with • Westlaw minutes over 30
mayor,Council,city manager,dept. minutesimonth
heads,staff'
• review of contracts
• representation in the acquisition of
properties,for public improvements,
easements,parks
• representation in condemnation
proceedings
• representation in enforcement of City
codes
• interpretation and advice regarding
municipal employment matters including
PELRA,labor agreements,personnel
policy,FLSA,veteran's preference,
unemployment compensation
• research on municipal or other legal
matters
• briefings on legislation affecting City
• written updates and compliance
recommendations on state and federal
legislation or judicial holding impacting
City
• defend City in litigation(except where
insurance provides defense)
• representation in worker's compensation
• review bond and insurance requirements
• prepare deeds,easements an other for
recording purposes
• review documents submitted by bond
counsel involving the issuance of debt
related instruments
• long distance calls up to$25/month
• copying up to 500 copies/month
• 30 minutes of Westlaw time/month
AF/miscellaneousAegat November 12, 1999 Page 2
This survey form was sent to the Assistant City Manager and the 5 department heads. If the
number of responses in a category does not total 6, it is because the Department Head marked as
not applicable or did not fill out that category. The comments are the comments received with the
survey forms.
This year, civil legal services proposals were solicited pursuant to the regular schedule of review
adopted by the City Council. In reviewing the proposals, I would like your input prior to submitting
the materials to the City Council. Please review and answer the following questions by Tuesday,
December 7th.
How would you rate the current civil legal services on the following aspects?
A) Response to legal issues/questions is:
1. Prompt almost always
4_usually
2 sometimes
not usually
2. Complete _3 almost always
• 1 usually
2 sometimes
not usually
3. Gives and understandable and usable answer
2_ almost always
3_usually
1 sometimes
not usually
4. Definitive: a direct answer to guide decision making
3_almost always
usually
_1 sometimes
_2 not usually
Comments:
Firm has a number of well qualified people, especially Jim Strommen on franchise
issues,Mac LeFevre. I've always gotten more than enough commentary from Charlie
LeFevere, obviously well versed on a variety of topics
I find it difficult to contact City Attorney's Office, phone calls get returned day)s)
later. If my question requires research it has been my experience that I end up asking
or reminding them several times before I receive the work.
Never seem to provide me with definitive answers.
B) Accessibility
1. Are you able to contact or receive return calls in a timely fashion?
2 almost always
_2 usually
_1 sometimes
1 not usually
Comments:
This has been a big problem for me - calls are routinely returned days later.
Always voice mail - but they (Charlie & Mac) do return phone calls.
C) Projects
® 1. Are projects completed in a timely fashion?
almost always
2_usually
2 sometimes
_1 not usually
2. Are projects completed in an accurate manner?
_2 almost always
2_ usually
1 between usually and sometimes
sometimes
not usually
3. Are projects completed in a comprehensive fashion?
_2 almost always
1 usually
1_ sometimes
1_not usually
Comments:
• Some of the "lesser" issues might take a follow up prompt.
I seldom have contacts with the attorney which rise to the level of a project.
As an example on 6/98 1 spoke with City Attorney's Office re: City purchase
agreement for Bob Bradley property. Three (3) minor changes were necessary; the
amount of earnest money, closing date and a paragraph allowing him to trade the
property in compliance with IRS rules. The changes were made as we spoke over the
phone. I was told I would have the agreement for the following Monday Council
meeting. I didn't get it and was forced to carry it over to next Council meeting. For
over a year now I have been trying to conclude the sale of a small strip of land owned
by the City upon which Art Petrie has a parking lot constructed. I get virtually no
follow up on this matter from the City Attorney's Office.
I went to a closing on one of the homes on 69th and from this past year. At the
closing I noticed that owners names were spelled wrong along with other errors. The
attorney handling the closing really didn't know how to resolve the issue. I had to
direct him to contact his office have new documents drafted now and messengered
to us. He wanted to go back to the office and bring them back himself. A very routine
closing ended up taking most of the afternoon over this. Didn't make us look good.
I find that instructions/requests have to be repeated often to get finished product.
Projects are "passed off'to other persons and sometimes, you have to start all over
with information.
D) Representation or assistance in dealing with others.
1. Have you been satisfied with the assistance or representation during
negotiations or hearings?
almost always
_2 usually
1 sometimes
not usually
3 not applicable
Comments:
Limited dealings. Charlie's done well on special assessment appeals. Arbitrations
have been good to ok.
I seldom am involved in negotiations.
In the past it has been quite good but for the past few years it has really gone down
hill. A different firm now does majority of the EDA work.
Not aggressive at meetings. Sometimes, that could be of assistance.
Have not used.
E) Are there changes in how civil legal services are provided that you would see as
beneficial such as a greater unbundling specialized projects from the general retainer
to allow for more choice of service providers on project by project basis?
Comments:
I like having Charlie LeFevere as a "gate keeper" - he's much better tuned into
specialties and is frank enough to admit when someone else would better serve.
None noted.
I would prefer to be able to shop EDA work out from contracts to acquisitions etc.
I am very happy with Briggs & Morgan.
Yes, I would like to see more concentrated "expertise" on personnel subjects, etc.
It would seem to me that unbundling would allow to pick the best legal counsel in the
field you need - advise on counseling.
F) Please provide any comments you have regarding civil legal services:
It is important to Public Works to have single contact who is conversant with the
variety of issues. We do not have great demands for specialized services, mostly - is
contract/agreement/resolution; can we get agreements or deed drafted or recorded.
Continuity & familiarity with the history of issues is more important than choice.
I cannot depend upon this firm to provide the type of legal assistance the EDA
requires if we are going to be aggressive about redevelopment.
Perhaps we need the freedom to hire direct expertise for specific issues.
I have not used our legal services very extensively over the past years, but it is my
feeling that when I have used our legal service it is sometimes hard to get a definitive
answer to questions that need to be answered. I sometimes feel like I have been
walked around in a circle rather than receive a clean and concise answer. Also,when
I have attended council meeting and questions have been addressed to our legal
counsel it seems to me that the council seldom receives an immediate answer to their
questions, but more often that not are told we will have to research or take under
advisement and will get back at a later date. It seems to me that legal counsel with
many years of background in municipal law should have been able to give some
immediate answers to some to the questions asked of them, I realize that many
questions due take research, but some of them should be able to have an immediate
answer.
•
• SECTION 1. REQUEST FOR PROPOSALS
The City of Brooklyn Center is accepting proposals for civil legal services for the City.
Included in this RFP are the following:
1. A more detailed description of the services to be provided.
2. An outline of proposal requirements.
Submitted proposals will be reviewed by the City Manager,who will recommend to the City Council
no more than three firms as finalists for City Council consideration.
In order to ensure a fair review and selection process firms submitting proposals are specifically
requested not to make other contacts to City staff or Council Members regarding these proposals
SECTION II. INSTRUCTIONS TO PROPOSERS
A. Proposals should be submitted to Sharon Knutson, City Clerk, City of Brooklyn
Center,6301 Shingle Creek Parkway,Brooklyn Center,MN 55430. Proposals must
be received no later than 4:30 p.m. on October 1, 1999.
B. All proposals submitted must provide information as indicated in this request. Any
other information that the proposer wishes to include for evaluation and
consideration by the City as part of the proposal may also be included.
SECTION III. REQUIRED CONTENTS FOR PROPOSALS
A. Firm Background
1. Name of firm.
2. Address(es),phone number(s), and fax number(s) of firm.
3. Brief history of firm.
4. Number of attorneys by their specialties.
5. Number of paralegals by their specialties.
6. Number and position titles of support personnel.
7. Description of office organization(organizational chart).
8. Flow chart of work process for municipal civil law work.
B. Attorney Qualifications
1. Identify each attorney, paralegal, and support personnel who will be
supplying services for which the City will be billed.
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2. For each person identified, please state:
• Their relevant academic training and degrees.
• A description of their prior experience in civil law matters and an
estimate of the hours or percentage of their work in this area during
the past four years.
• Number of years with your firm, position title(s) and years in these
positions, and areas of responsibility with your firm.
• Other background or experience which may be helpful in evaluating
your proposal.
3. A description of the proposed allocation of work between the attorney(s)and
support personnel identified(i.e., who will be the primary city attorney and
what work will be handled by junior partners, associates, or paralegals).
4. Current principal responsibilities for individual designated as primary city
attorney including a statement indicating future availability.
5. A description of the availability of and identification of experienced backup
attorneys in the case of illness,turnover, or other loss of personnel.
C. Firm Qualifications
1. The names and telephone numbers of three client references whom the City
may contact. If your firm has represented any municipalities or governmental
agencies during the last four years, state the name of that municipality or
agency and the name, title, and telephone number of a reference at that
municipality or agency whom the City may contact. If your firm has
represented such an entity but does not wish the City to contact that entity,
list the name of the municipality or agency, and state your reasons why no
contact is requested.
2. A statement of how the workload of Brooklyn Center would be
accommodated and what kind of priority it would be given.
3. Statement of total 1998 billings related to municipal civil law services and
percentage of municipal civil law services to total billings.
D. Fees
1. Your proposal for the dollar amount of fixed and/or hourly fees and costs
your firm will charge for providing the legal services for civil law matters to
the City of Brooklyn Center covered by your proposal. For the hourly fees
portion of your proposal, please identify the hourly rate of each attorney,
paralegal, and support personnel. Also state separately the rate of any firm
cost items to be billed(e.g.,photocopying).
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2. The City of Brooklyn Center requests monthly billing statements which:
• Itemize the date of services.
• Identify the attorney, paralegal, and/or support personnel
providing the services.
• List time spent.
• Provide a detailed description of the services performed.
• State the fees for those services.
• Organize billing on the basis of activity and contact.
• Summarize monthly(and annually) costs by type of activity.
If another billing format will be proposed,please describe that format and provide a sample.
SECTION IV. CIVIL LAW SERVICES DESCRIPTION
The services and qualifications that are required for Brooklyn Center civil law services include, but
are not limited to,the following areas:
A. General municipal laws and charters.
B. General state and federal laws relating to municipal government.
C. Zoning, housing, and economic development activities including development,
redevelopment, enforcement, and property and real estate law.
D. Laws relating to human resources including employment law, labor law, and
workers' compensation.
E. Ordinance and resolution development and interpretation.
F. Contract law.
G. Environmental law.
H. The primary city attorney or a qualified backup from the firm must attend and
participate in City Council meetings.
I. Trial activity.
J. Location of a fax machine at your firm's office.
K. The primary city attorney for the City must have a minimum of at least five years
experience in the municipal law field.
3
Attend other meetings as requested by City Manager.
SECTION V. PROPOSAL EVALUATION AND CONTRACT AWARD
A. The City intends to award a contract to the proposer evaluated to be best qualified to
perform the work for the City, cost, and other factors considered.
B. Based upon the evaluation,the City Manager will recommend to the City Council the
selection of the firms judged to be the most responsive and responsible proposers.
The actual selection of the firm and contract award will be made by the City Council.
C. The City shall not be liable for any expenses incurred by the proposer including, but
not limited to,expenses associated with the preparation of the proposal,preparation
of a cost proposal or final contract negotiations.
D. The City of Brooklyn Center reserves the right to reject any and all proposals or to
request additional information from all proposers.
SECTION VI. CONTRACT EXECUTION
A. Contract Negotiations
• Notwithstanding a contract award, the City reserves the right to negotiate the final
terms and conditions of the contract to be executed. Should the City and the
proposer to whom the contract is recommended to be awarded be unable to mutually
agree upon the entire contract, the City reserves the right to discontinue negotiations,
select another o her ro oser or reject all the proposals.
Upon completion of negotiations agreeable to the City and the proposer, a contract
shall be executed.
B. Contract Ethics
1. No elected official or employee of the City who exercises any responsibilities
in the review, approval, or implementation of the proposal or contract shall
participate in any decisions which affects his or her direct or indirect personal
or financial interest.
2. It is a breach of ethical standards for any person to offer,give or agree to give
any City employee or Council Member, or for any City employee or Council
Member to solicit,demand, accept,or agree to accept from another person or
firm, a gratuity or an offer of employment whenever a reasonably prudent
person would conclude that such consideration was motivated by an
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individual, group or corporate desire to obtain special, preferential, or more
• favorable treatment than is normally accorded to the general public.
3. The firm shall not assign any interest in this contract and shall not transfer
any interest in the same without the prior written consent of the City.
4. The firm shall not accept any client or project which places it in a conflict of
interest with its representation of the City of Brooklyn Center. If such a
conflict of interest is subsequently discovered, the City shall be promptly
notified.
SECTION VII. CITY INFORMATION
A. City Organization
The City of Brooklyn Center was incorporated in 1911 and is a Charter City. It has
a Council/Manager form of government. The City provides a full array p of municipal
services and general administrative functions.
1. City Council. The City Council, composed of four members and the Mayor,
is the legislative and policy making body of the City. The Mayor, who
presides over the City Council meetings, is elected at large. All Council
Members are also elected at large. Council Members and the Mayor are
elected for four-year terms.
•
Set forth in the following table is information pertaining to the City Council:
Term Expires
Mayor Myrna Kragness December 31, 2002
Councilmember Debra Hilstrom December 31, 2002
Councilmember Kay Lasman December 31, 2000
Councilmember Ed Nelson December 31, 2002
Councilmember Robert Peppe December 31, 2000
2. City Manager. The City Manager is the chief executive and administrative
officer of the City. The City Manager reviews and coordinates all matters
coming before the City Council. He is responsible for the implementation of
Council direction and the coordination and management of City departments
on a daily basis.
3. City staff. The City Manager implements Council direction through the
department heads of City departments.
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