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Home My WebLink About1998 02-23 CCP Regular Session CITY COUNCIL MEETING City of Brooklyn Center February 23, 1998 AGENDA 1. Informal Open Forum with City Council - 6:45 p.m. - provides an opportunity for the public to address the Council on items which are not on the agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council Members will not enter into a dialogue with citizens. Questions from the Council will be for clarification only. Open Forum will not be used as a time for problem solving or reacting to the comments made but, rather, for hearing the citizen for informational purposes only. 2. Invocation - 7 p.m. 3. Call to Order Regular Business Meeting 4. Roll Call 5. Council Report 6. Approval of Agenda and Consent Agenda -The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. a. Approval of Minutes - Councilmembers not present at meetings will be recorded as abstaining from the vote on the minutes. 1. January 26, 1998 - Regular Session 2. February 9, 1998 - Regular Session b. Request by North Metro Mayors Association for Special Member Assessment to Conduct Study on Metropolitan Council's Point Allocation System for ISTEA Funding and Life Cycle Housing C. Approval of Application for Authorization for an Exemption from Lawful Gambling License 1. North Hennepin Community College Foundation at Earle Brown Heritage • Center 2. 'Earle Brown Elementary PTA at Earle Brown Elementary School, 5900 Humboldt Avenue North CITY COUNCIL AGENDA -2- February 23, 1998 d. Resolution Accepting Bid and Authorizing the Purchase of One Seven Reel Tractor Mower e. Resolution Establishing Improvement Project No. 1998 -15, Elevated Storage Tank Repair - Tower No. 3, and Authorizing a Contract for Professional Services f. Site Performance Guarantee Release - Cracker Barrel Old Country Store, Inc. (1501 James Circle North) g. Resolution Awarding Contracts for City Insurance Policies . and Contracts for the Insurance Agent and Insurance Consultant for 1998 h. Authorization to Accept the General Concept of Hennepin County Purchase of New Election Equipment i. Licenses 7. Planning Commission Items a. Planning Commission Application No. 98002 submitted by William N. Dudley. Request for Preliminary Plat approval to recombine into a single lot two parcels of land addressed as 4900 and 4902 France Avenue North. The Planning Commission recommended approval of this application at its February 11, 1998, meeting. - Requested Council Action: - Motion to approve the recombining of the two lots and the reestablishment of Lot 9, Block 5, Brooklyn Manor Addition. b. Planning Commission Application No. 98003 submitted by William N. Dudley. Request for Site and Building Plan approval to construct a 4,136 sq. ft. building to house a pet grooming instruction and training operation at 4900 France Avenue North. The Planning Commission recommended approval of this application at its February 11, 1998, meeting. *Requested Council Action: - Motion to approve Planning Commission Application No. 98003 submitted by William N. Dudley subject to any conditions recommended by the Planning Commission. 8. Council Consideration Items a. Resolution Amending the 1997 General Fund Budget to Increase Appropriations for Various Operating Funds - Requested Council Action: - Motion to adopt resolution. CITY COUNCIL AGENDA -3- February 23, 1998 I b. Resolution Supporting Celebrate Brooklyn Boulevard Initiative of Brooklyn Community Chamber of Commerce - Requested Council Action: - Motion to adopt resolution. C. Staff Report Re: Tax Forfeit Property Located on the South Side of 69th Avenue, West of Humboldt Avenue - Requested Council Action: - Council discuss. d. Set Joint Meeting with Housing Commission for April 21, 1998, at 7 p.m. - Requested Council Action: - Motion to set meeting date. e. Discussion of Starting Time for February 27, 1998, Council Retreat - Requested Council Action: - Council discuss. f. Resolution Naming Baseball Field at Grandview Park in Honor of Philip Cohen PQ - Requested Council Action: - Motion to adopt resolution. 9. Adjournment DIVISION OF EMERGENCY MANAGEMENT TOF MINNESOTA EMERGENCY RESPONSE COMMISSION 4 �� Public Safety B -5 State Capitol 75 Constitution Avenue ` St. Paul, Minnesota 55155 -1612 TTY (612) 282 -6555 FAX (612) 296 -0459 �gO�P MpN pGEMENi Telephone: (612) 296 -2233 STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY February 17, 1998 The Honorable, Myrna Kragness Mayor, City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 Dear Mayor Kragness: Regional Review Committee Seven (RRC 7), on behalf of the Minnesota Emergency Response Commission, has completed the review of the City of Brooklyn Center Emergency Operations Plan. This was done in accordance with the four year review cycle set forth by the State of Minnesota Division of Emergency Management. The Regional Review Committee 7 has determined your plan to be in compliance with the Superfund Amendment and Reauthorization Act planning information requirements. On behalf of the RRC 7 we want to thank you for your cooperation and a job well done. I hope you will extend this congratulations to those others who have contributed to this fine planning effort. If the RRC 7 or any of its members can be of assistance in any future emergency management planning activities, please contact us with your request. Call Kurt Kramer at 520 -1064 or Kim Ketterhagen at 725 -2712. Since y, Kurt G. Kramer Chair, RRC -7 cc: Michael McCauley, City Manager, City of Brooklyn Center Ron Bo Emergency Preparedness Director City of Brooklyn Center Bowman, g Y p Y Yn Paul Aasen, Director, Minnesota Emergency Response Commission Kim Ketterhagen, Regional Coordinator, MN Division of Emergency Management Don Anderson, Director, Hennepin County Emergency Preparedness AN EQUAL OPPORTUNITY EMPLOYER �i JfI" D R MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION JANUARY 26, 1998 CITY HALL CALL TO ORDER INFORMAL OPEN FORUM The Brooklyn Center City Council met in informal open forum and was called to order by Mayor Myrna Kragness at 6:45 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, Kay Lasman, and Robert Peppe. Also present: City Manager Michael J. McCauley, Assistant City Manager Jane Chambers, Public Works Director Diane Spector, City Attorney Charlie LeFevere, and Council Secretary LeAnn Larson. INFORMAL OPEN FORUM No one appeared for informal open forum. ADJOURN INFORMAL OPEN FORUM A motion by Councilmember Carmody and seconded by Councilmember Lasman to adjourn informal open forum at 6:55 p.m. passed unanimously. CALL TO ORDER REGULAR BUSINESS MEETING The Brooklyn Center City Council met in regular session and was called to order by Mayor Myrna Kragness at 7 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, Kay Lasman, and Robert Peppe. Also present: City Manager Michael J. McCauley, Assistant City Manager Jane Chambers, Public Works Director Diane Spector, Community Development Director Brad Hoffman, Planning and Zoning Specialist Ron Warren, City Attorney Charlie LeFevere, and Council Secretary LeAnn Larson. MOMENT OF SILENCE A moment of silence was observed. 1/26/98 _1 DR AFT COUNCIL REPORTS Councilmember Hilstrom noted a recent t b the Legislature to Garden City Element Sc • gran y g ty ary School to expand the school's after hours program. Councilmember Lasman noted several D.A.R.E. graduations and her attendance, along with Councilmember Peppe, at a recent Crime Prevention meeting. APPROVAL OF AGENDA AND CONSENT AGENDA A motion by Councilmember Peppe and seconded by Councilmember Lasman to approve the agenda and consent agenda as printed passed unanimously. APPROVAL OF APPLI FOR AUTHORIZATION T O CONDUCT EXCLUDED BINGO FROM THE ORCHARD LANE PTA A motion was made b Councilmember Peppe to rant approval of an application for authorization Y PP g PP PP to conduct excluded bingo from the Orchard Lane PTA. The motion was seconded by Councilmember Lasman and passed unanimously. RESOLUTION CON FIRMING THE MAYORAL APPOINT OF JOHN RUSSELL AND THOMAS SHINNICK TO THE PARK AND RF.,CREATION COMMISSION I RESOLUTION NO. 98 -14 Member Peppe introduced the following resolution and moved its adoption: RESOLUTION CONFIRMING THE MAYORAL APPOINTMENTS OF JOHN RUSSELL AND THOMAS SHINNICK TO THE PARK AND RECREATION COMMISSION The motion for the adoption of the foregoing resolution was duly seconded by member Lasman and passed unanimously. RESOLUTION APPROVI CHANGE ORDER NO. 1, IMP ROVEMENT PROJECT NOS. 1997- 01.02 AND 03. CONTR 1997 -E. ORCHARD LANE WE ST STREET. STORM DRAINAGE. AND UTILITY IMPROVEMENTS RESOLUTION NO. 98 -15 Member Peppe introduced the following resolution and moved its adoption: RESOLUTION APPROVING CHANGE ORDERNO.1, IMPROVEMENT PROJECT NOS. 1997- 01, 02 AND 03, CONTRACT 1997 -E, ORCHARD LAINE WEST STREET, STORM DRAINAGE, AND UTILITY IMPROVEMENTS 1/26/98 _� _ DRAFT The motion for the adoption of the foregoing resolution was duly seconded by member Lasman and • passed unanimously. AUTHORIZATION TO Pi7RCHASF FIVE 1998 FORD CROWN VICTORIA POLICE INTERCEPTOR SQUAD CARS AND ONE 1998 FORD TAURUS A motion was made by Councilmember Peppe to grant authorization to purchase five 1998 Ford Crown Victoria police interceptor squad cars and one 1998 Ford Taurus. The motion was seconded by Councilmember Lasman and passed unanimously. LICENSES Bowling Allev AMF Earle Brown Lanes 6440 James Circle North Mechanical Svstems Carver Heating and Air Conditioning 116 Peavy Road, Chaska Cronstrom's Heating and A/C., Inc. 6437 Goodrich Avenue, St. Louis Park Dependable Indoor Air Quality, Inc. 2619 Coon Rapids Blvd, Coon Rapids Excel Air Systems, Inc. 2075 Prosperity Road, Maplewood Harris Companies 909 Montreal Circle, St. Paul Heating and Cooling Two, Inc. 18550 County Road 81, Maple Grove Home Energy Center 15200 25th Avenue N #128, Plymouth Horwitz, Inc. 8825 Xylon Avenue N, Brooklyn Park Lakeland North Heating and A/C 16041 Kangaroo Street NW, Anoka M & D Plumbing and Heating, Inc. 11050 26th Street NE, St. Michael Maple Grove Heating and A/C 401 County Road 81, Osseo Metropolitan Mechanical Contractors 7340 Washington Avenue S, Eden Prairie Practical Systems 14226 Norden Drive, Rogers Royalton Heating and Cooling 4120 85th Avenue N, Brooklyn Park Standard Heating and A/C 410 West Lake Street, Minneapolis Superior Contractors, Inc. 6121 42nd Avenue North, Minneapolis Swenson Heating and A/C 6700 West Broadway, Brooklyn Park Thermex Corporation 3529 Raleigh Avenue S, St. Louis Park Vogt Heating and Air Conditioning 3260 Gorham Avenue, St. Louis Park Yale, Inc. 9649 Girard Avenue S, Bloomington Public Dance AMF Earle Brown Lanes 6440 James Circle North Rental Dwellings Initial: Gerald Fenstad Northbrook Apartments 1/26/98 _; _ f, HA FT s Renewal: Redevco - Marvin Garden Ltd. Marvin Garden Townhomes Jagdish Trivedi 5500 Bryant Avenue North Sharon Fratzke 4201 Lakeside Avenue North #208 Sien Hanizer American Sign and Installers 9154 Parkington Circle, Otsego Busch's Signs and Designs, Inc. 3103 Laura Lane, Middleton, WI Tobacco Related Products AMF Earle Brown Lanes 6440 James Circle North PLANNING COMMISSION ITEM PLANNING COMMISSION APPI,i(;A NO. 98001. SUBMITTED BY CASCO, CORPORATION (PE BOYS SERVICE CENTER,, F�P ECIAL USE PERMIT APPROVAL TO OPERAT AN AUTOMOTIVE SERVICE /REPAIR FACILITY AT THE BROOKDALE SOUARE SHOP CENTER, 5900 SHINGLE CREEK PARKWAY Planning and Zoning Specialist Ron Warren introduced Planning Commission Application No. 98001, submitted by Casco Corporation (Pep Boys Service Center). The applicant is seeking a special use permit to operate an automotive service /repair facility in conjunction with the retail sale of automotive parts, accessories, and car care products at the Brookdale Square Shopping Center, 5900 Shingle Creek Parkway. The property in question is zoned C -2 (Commerce). The Brookdale Square site is made up of four separate buildings: two theaters, the Fuddrucker's restaurant building, and a multi -tenant strip center. Pep Boys are proposing to be located at the west end of the strip center where Blockbuster Video is currently located. The retail sale of auto parts and accessories is a permitted use within the C -2 zone, while automotive repair and service is a special use in this district provided it does not abut R- 1, R -2, or R -3 zoned property including abutment at a street line. Mr. Warren responded to several Council inquiries regarding abutting zoning districts to the 0-1 zoning district. A motion was made by Councilmember Hilstrom to request the Planning Commission review land use designations next to open space (0-1 and 0-2) districts. The motion was seconded by Councilmember Carmody and passed unanimously. A motion was made by Councilmember Carmody to approve Planning Commission Application No. 98001, submitted by Casco Corporation (Pep Boys Service Center) for Special Use Permit approval to operate an automotive service /repair facility at the Brookdale Square Shopping Center, subject to the following conditions: 1. The special use permit is granted to the applicant for an automotive service /repair facility 1/26/98 -4- r including tire, battery, and vehicle accessory installation; tune -ups, shocks, and struts • service; lubrication and oil work; inspections; repair and replacement of engine support systems; wheel balancing; alignment and suspension; brake work; exhaust system service and air conditioning service work. No other automotive service /repair work such as body work, painting, or collision repair work shall be performed. Any change in the use of the operation not comprehended by this application or permitted under the zoning ordinance will require approval of an amendment to this special use permit. 2. Building plans for tenant remodeling and overhead door shall be reviewed and approved by the Building Official prior to the issuance of permits. 3. Drainage, grading, and utility plans are subject to the review and approval of the City Engineer prior to the issuance of permits. 4. There shall be no service /repair or maintenance of vehicles out of doors. All service and maintenance to vehicles shall be done inside the building with the overhead door closed. 5. Any outside trash disposal facility and rooftop or on- ground mechanical equipment shall be appropriately screened from view: 6. There shall be no outside display or storage of merchandise on this site other than that which is authorized under administrative land use permits. 7. The special use permit is subject to all applicable codes, ordinances, and regulations. Any violation thereof shall be grounds for revocation. 8. A performance agreement and supporting financial guarantee in an amount to be determined based on cost estimates shall be submitted prior to the issuance of building permits to insure the completion of all site improvements proposed for this development. The motion was seconded by Councilmember Lasman and passed unanimously. COUNCIL CONSIDERATION ITEMS RESOLUTION EXP RESSING RECOGNITION AND APPRECIATIO FOR THE DEDICATED PUBLIC SERVICE OF GLORIA SANTILLO Mayor Kragness noted the years of service by Gloria Santillo of the Police Department and her dedicated public service. RESOLUTION NO. 98 -16 Member Hilstrom introduced the following resolution and moved its adoption: • RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION FOR THE DEDICATED 1/26/98 -5- PUBLIC SERVICE OF GLORIA SANTILLO The motion for the adoption of the foregoing resolution was duly seconded by member Carmody and passed unanimously. RESOLUTION EXPRESSING RFC'OGNITION AND APPRECIATION FOR THE DEDICATED, PUBLIC SERVICE OF DOLORES NAREY Mayor Kragness noted the years of service by Dolores Narey in the Administration Department and her dedicated public service. RESOLUTION NO. 98-17 Member Hilstrom introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION FOR THE DEDICATED PUBLIC SERVICE OF DOLORES NAREY The motion for the adoption of the foregoing resolution was duly seconded by member Lasman and passed unanimously. AN ORDINANCE I MPLEMENTING A TIME OF SALE HOUSI INSPECTION. REOUIRING INSPECTION. DISCL OF CONSUMER INFORMAT CONCERNING THE CONDITION OF A DWELLING PRIOR TO ITS SALE AND CORR ECTION OF CERTAIN HAZARDOUS CONDITIONS City Manager McCauley explained that the Brooklyn Center Housing Commission passed a motion in December 1997 to recommend the Brooklyn Center City Council adopt a Time of Sale ordinance for the City. A draft ordinance has been prepared and is modeled after the Time of Sale ordinance adopted by the cities of Bloomington and South St. Paul, which requires sellers to obtain an evaluation report from a private housing evaluator. Mr. McCauley asked Council direction on this issue. Council consensus was to gather public input on this ordinance and conduct a joint Housing Commission and City Council meeting in April to discuss the issue and invite public comment. RESOLUTION PROVIDT FOR RATIFICATION OF EXEC, -JTTON OF DOCTJMENTS IN CONNECTION WIT DEFEASANCE OF THE CITY'S $4.600.000 ELDERLY HOUSING REVENUE BONDS., S ERIES 1996 (THE PRESBYTERIA HOMES OF MINNESOTA. INC.. PROJECT) City Manager McCauley explained that Presbyterian Homes has sold the Earle Brown Commons apartment complex to LaNel. As part of the sale, LaNel acknowledges assumption of the Elderly Housing Revenue bonds (issued in 1996 to Presbyterian Homes) and their corresponding • responsibilities. 1/26/98 -6- RESOLUTION NO. 98 -18 • Member Carmody introduced the following esolution and moved its adoption: g P RESOLUTION PROVIDING FOR RATIFICATION OF EXECUTION OF DOCUMENTS IN CONNECTION WITH DEFEASANCE OF THE CITY'S $4,600,000 ELDERLY HOUSING REVENUE BONDS, SERIES 1996 (THE PRESBYTERIAN HOMES OF MINNESOTA, INC., PROJECT) The moti on for the adoption of the foregoing resolution was duly seconded by member Peppe and passed unanimously. COUNCIL INVOCATION City Attorney Charlie LeFevere updated the Council on a few changes suggested by the MCLU regarding the City Council invocation. Mr. LeFevere sought Council direction on this issue. Draft resolutions for Council consideration would change the wording of the paragraph dealing with City Council invocations and/or change the order of business so that the invocation precedes the call to order. The Council discussed the suggestions by the MCLU. Councilmember Lasman stated that • invocations establish a posture of solemnity. Councilmember Peppe made a motion to maintain the current status of having the invocation after the call to order. There was no second to this motion; the motion was withdrawn by Councilmember Peppe. A motion was made by Councilmember Carmody to change the wording of the paragraph dealing with City Council invocations, change the order of business so that the invocation precedes the call to order, and bring this matter to the next Council meeting for approval. The motion was seconded by Councilmember Peppe and passed unanimously. UPDATE ON B ROOKLYN BOULEVARD AND 69TH AVENUE NORTH City Manager McCauley explained that Community Development Director Brad Hoffman has been working with a developer for redevelopment of the northeast corner of 69th Avenue and Brooklyn Boulevard. Mr. Hoffman noted that the EDA staff and developer have developed a general development concept, have drafted an agreement detailing the basic terms and conditions of the project, and currently either the developer or EDA controls through acquisition or option approximately 64 percent of the project area. The obstacles to developing a complete proposed agreement have included the changes in property tax classification rates, the location of a storm water retention pond, • the priority of the City's commitment to Brookdale, and the financial feasibility of this project from 1 /26/98 -7- RAF1 the City's perspective. • Mr: Hoffman further noted that with the enactment of property tax reclassification, this project has gone from a 4.6 percent classification to an anticipated 3.5 percent classification rate or an approximate reduction of 24 percent. This has had a significant impact on the TIF cash flow from the project and is part of the delay in developing an agreement. While it is preferred that all TIF projects generate sufficient cash flow by itself to amortize any debt incurred by the EDA, this project may not be able to do this due to the class rate drop and the redevelopment costs of acquiring and removing the blighted properties and other properties. In addition, because of the size of the proposed project area, the requirements of the Watershed District for storm water retention must be met. Staff is attempting to locate a retention pond that would serve a greater area and in turn accommodate other development. Staff has been in discussions with St. Alphonsus Church and several developers who have expressed interest in developing the church's excess land. Coordination with the development of the St. Alphonsus property provides the best overall solution to the issue and the development of the entire area. Mr. Hoffman noted that Brookdale has been and continues to be the first redevelopment priority for the City. Until now, the financial resources available to projects such as redevelopment of 69th and Brooklyn Boulevard has been unavailable until some of the Brookdale issues were resolved. We al development projects, w have some latitude (financially) to responsibly p P J no ( Y) onsibly proceed with sever P including 69th and Brooklyn Boulevard. Mr. Hoffman presented a schematic b the developer for a strip center. The only major tenant to commit to this location at this time is a gasoline service center. Councilmember Hilstrom stated she didn't want to subsidize another strip mall in Brooklyn Center. She would not approve of using TIF monies for a video rental store nor a gas station. Councilmember Peppe stated he wanted this corner developed, but the reduction in class rates negatively affects financial aspects of an agreement and the issue should be put on hold. Councilmember Hilstrom suggested looking at other options for redevelopment of this corner. Councilmember Peppe suggested a work session on the issue. SET DATE AND TIME FOR CITY COUNCIL WORK SESSION. A motion was made by Councilmember Hilstrom to set a date of March 2, 1998, 7 p.m. in Conference Room B, for a City Council Work Session. The motion was seconded by Councilmember Peppe and passed unanimously. RESOLUTION APPROV AN ADDENDUIv1 TO THE LEAS FOR THE NORTHB ROOK LIOUOR STORE 1/26/98 -8- r k :Y City Manager McCauley explained that staff was recommending that the lease for the Northbrook Liquor Store be extended through March of the year 2000. The current lease will expire in March 1999. Finance Director Charlie Hansen has negotiated favorable terms for an extension of the lease. The extension of the lease will also result in a lower cost for the lease period March 1998 through March 1999. This will give the City two years before the lease expires in which to allow continued operation of a profitable neighborhood liquor store in that area. This will provide flexibility into the future for any discussions the City Council may continue to have, including input from the community, about the future of liquor operations in Brooklyn Center. RESOLUTION NO. 98 -19 Member Lasman introduced the following resolution and moved its adoption: RESOLUTION APPROVING AN ADDENDUM TO THE LEASE FOR THE NORTHBROOK LIQUOR STORE The motion for the adoption of the foregoing resolution was duly seconded by member Carmody and passed unanimously. ADJOURNMENT A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to adjourn the meeting at 8:20 p.m. passed unanimously. City Clerk Mavor Recorded and transcribed by: LeAnn Larson 1/26/98 -9- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL • OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION FEBRUARY 9, 1998 CITY HALL CALL TO ORDER INFORMAL OPEN FORUM The Brooklyn Center City Council met in informal open forum and was called to order by Mayor Myrna Kragness at 6:45 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, Kay Lasman, and Robert Peppe. Also present: City Manager Michael J. McCauley, Assistant City Manager Jane Chambers, Public Works Director Diane Spector, City Attorney Charlie LeFevere, and Council Secretary LeAnn Larson. INFORMAL OPEN FORUM • No one appeared for informal open forum. ADJOURN INFORMAL OPEN FORUM A motion by Councilmember Carmody and seconded by Councilmember Lasman to adjourn informal open forum at 6:55 p.m. passed unanimously. . CALL TO ORDER REGUI,.AR BUSINESS MEETING The Brooklyn Center City Council met in regular session and was called to order by Mayor Myrna Kragness at 7 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, Kay Lasman, and Robert Peppe. Also present: City Manager Michael J. McCauley, Assistant City Manager Jane Chambers, Public Works Director Diane Spector, City Engineer Scott Brink, City Attorney Charlie LeFevere, and Council Secretary LeAnn Larson. MOMENT OF SILENCE 2/9/98 -1- DRAF i A moment of silence was observed. COUNCIL REPORTS There were no Council Reports.* APPROVAL OF AGENDA AND CONSENT AGENDA Councilmember Carmody requested that item 81. Update on Special Legislation be added to the agenda. A motion by Councilmember Carmody and seconded by Councilmember Lasman to approve the agenda and consent agenda as printed passed unanimously. APPROVAL OF MINUTES A motion by Councilmember Carmody and seconded by Councilmember Lasman to approve minutes of the January 1998-- Work 1998--Regular ular Session and January 20 1 �'Y � g ary 998 Work Session as p rinted passed p unanimously. Y RESOLUTION ACCEPTING BID AND AUTHORIZING T HE PURCHASE OF ONE ASPHALT DISTRIBUTOR RESOLUTION NO. 98 -20 Member Carmody introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING BID AND AUTHORIZING THE PURCHASE OF ONE ASPHALT DISTRIBUTOR The motion for the adoption of the foregoing resolution was duly seconded by member Lasman and passed unanimously. RESOLUTION ACCEPTING BID AND AUTHORIZING FINAL PAYMENT. IMPROVEMENT PROJECT NO. 1997 -18. REPLACEMENT OF COLD STORAGE BUILDING ROOF RESOLUTION NO. 98 -21 Member Carmody introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING BID AND AUTHORIZING FINAL PAYMENT, IMPROVEMENT PROJECT NO. 1997 -18, REPLACEMENT OF COLD STORAGE BUILDING ROOF 2/9/98 _�_ • li li li li The motion for the adoption of the foregoing resolution was duly seconded by member Lasman and • passed unanimously. RESOLUTION REQUESTI AVARIANCT FRO THE MINNESOTA DEPARTMENT OF TRANSPORTATION. STATE AID RULES, CITY OF BROOKLYN CENTER. PROJECT NO. 1990 -10. CONTRACT 1993 -n, $.A NOS. 109 - 109 -26 AND 109 - 125 -08. 69TH AVENUE NORTH (SHINGLE CREEK PARKWAY TO BEARD AVENUE) RESOLUTION NO. 98 -22 Member Carmody introduced the following resolution and moved its adoption: RESOLUTION REQUESTING A VARIANCE FROM THE MINNESOTA DEPARTMENT OF TRANSPORTATION, STATE AID RULES, CITY OF BROOKLYN CENTER, PROJECT NO. 1990 -10, CONTRACT 1993 -D, S.A.P. NOS. 109 - 109 -26 AND 109 - 125 -08, 69TH AVENUE NORTH (SHINGLE CREEK PARKWAY TO BEARD AVENUE) The motion for the adoption of the foregoing resolution was duly seconded by member Lasman and passed unanimously. RESOLUTION PROVIDIN FOR HEARING ON PROPOSE SPECIAL. ASSESSMENTS FOR DELINOUENT PUBLIC UTILITY SERVICE ACCOUNTS • RESOLUTION NO. 98 -23 Member Carmody introduced the following resolution and moved its adoption: RESOLUTION PROVIDING FOR HEARING ON PROPOSED SPECIAL ASSESSMENTS FOR DELINQUENT PUBLIC UTILITY SERVICE ACCOUNTS The motion for the adoption of the foregoing resolution was duly seconded by member Lasman and passed unanimously. LICENSES Bowlina Allev Lynbrook Bowl 6357 Lilac Drive North Courtesv Bench Courtesy Bench Company 4215 Winnetka Avenue North, New Hope Mechanical Svstems Albers Mechanical Services, Inc. 200 West Plato Boulevard, St. Paul • 2/9/98 _;_ i 10 1 RAFT Allied Fireside d.b.a. Fireside Corner 2700 Fairview Avenue North, Roseville D. A. Distribution d.b.a. Condor Fireplace 8282 Arthur Street NE, Spring Lake Park • Diamond Power Mechanical, Inc. 8375 Sunset Road, Spring Lake Park P. R. S. Mechanical, Inc. PO Box 68111, Minneapolis Romark, Inc. 293 Commercial Street, St. Paul Rental Dwellings Initial: J Alma Sybrant 5711 Camden Avenue North Gary and Danae Morrison 5104 Twin Lake Boulevard East Renewal: Curtis Erickson Lake Shore Apartments Robert and Marilyn Cashman 5622 Emerson Avenue North David Zemke 6813 Noble Avenue North Reuben and Diane Ristrom, Jr. 6821 Noble Avenue North Robert Berglund 6835 Noble Avenue North Richard Sandeen 1706 71 st Avenue North Sign Hanger TopLine Advertising, Inc. 1471 92nd Lane NE, Blaine Taxicab Gerald Olson @Town Taxi 230 Leighton Drive, Big Lake Tobacco Related Product Apple American Ltd. Partnership of MN d.b.a. Applebee's 1347 Brookdale Center Tobacco Warehouse, Inc. 6014 Shingle Creek Parkway COUNCIL CONSIDERATION ITEMS RESOLUTION ESTABLISHING I MPROVEMENT P ROJECT NOS. 199 -01. 02. AND 03. BELLVUE NEIGHBO STRF FT, S TORM DRAINAGE, AND UTILITY IMPROVEMENTS. ACCEPTING ENGINEER'S FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING City Engineer Scott Brink explained that the Council previously directed the preparation of an engineer's feasibility report regarding proposed improvements to the streets, storm drainage system, and public utilities in the Bellvue Neighborhood Area. Mr. Brink has prepared the report and recommends that the proposed improvements be considered. Costs have been estimated for these proposed street, utility, and storm sewer improvements. Also, it is proposed to assess a portion of the cost of the street improvements against all properties within the project area, and a portion of the 2/9/98 -4- • DRAF]" storm sewer improvements within designated sections of the project area. The cost to be assessed • to the properties is estimated to be $399,755 for street improvements and $130,117 for storm sewer improvements. Councilmember Carmody requested an overhead depicting the current street lighting in this project area and proposed changes for the public hearing. RESOLUTION NO. 98 -24 Member Carmody introduced the following resolution and moved its adoption: RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NOS. 1998 -01, 02, AND 03, BELLVUE NEIGHBORHOOD STREET, STORM DRAINAGE, AND UTILITY IMPROVEMENTS, ACCEPTING ENGINEER'S FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING The motion for the adoption of the foregoing resolution was duly seconded by member Peppe and passed unanimously. RESOLUTION ESTABLISHING IMPROVFMENT PROJECT NOS. 1998 - 04.05. AND 06. ST. AL'S NEIGHBORHOOD STREET, STORM DRAINAGE. AND UTILITY IMPROVEMENTS. ACCEPTING ENGINEER'S FEASIBILITY REPORT AND CALLING FOR A PUBLIC • HEARING City Engineer Scott Brink explained that the Council previously directed the preparation of an engineer's feasibility report regarding proposed improvements to the streets, storm drainage system, and public utilities in the St. Alphonsus Neighborhood Area. Mr. Brink has prepared the report and recommends that the proposed improvements be considered. Costs have been estimated for these proposed street, utility, and storm sewer improvements. Also, it is proposed to assess a portion of the cost of the street improvements against all properties within the project area, and a portion of the storm sewer improvements within designated sections of the project area. The cost to be assessed to the properties is estimated to be $186,390 for street improvements and $64,616 for storm sewer improvements. Councilmember Hilstrom asked if street reconstruction on 70th Avenue would be compatible with future redevelopment in this area. Mr. McCauley responded that street improvements done now would be designed to accommodate future development. The discussions regarding potential development have been based on a continued existence of 70th Avenue. Staff did not foresee redevelopment that would require use of 70th Avenue. RESOLUTION NO. 98 -25 Member Carmody introduced the following resolution and moved its adoption: 2/9/98 -5- DRAFT RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NOS. 1998-04,05, AND 06, ST. AL'S NEIGHBORHOOD STREET, STORM DRAINAGE, AND UTILITY IMPROVEMENTS, ACCEPTING ENGINEER'S FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING The motion for the adoption of the foregoing resolution was duly seconded by member Lasman and passed unanimously. RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND DIRECTING ADVERTISEMENT FOR BIDS, IMPROVEMENT PROJECT NO. 1997 -10. SCADA AND INTRAC REPLACEMENT SYSTEMS Public Works Director Diane Spector explained that plans and specifications have been prepared by TKDA under the direction of the City Engineer. The safe and successful operation of the City's water and sanitary sewer facilities depends heavily on these two existing automated monitoring systems. This includes monitoring of all sewage lift stations, water supply productions facilities, elevated storage tank water levels, and alarm security. The two systems are now outdated and near the end of their useful lives. Replacement of the existing systems would provide greater operating efficiencies and long term costs savings, as well as added capabilities for monitoring the City's utility systems and energy use management. Ms. Spector stated that the project would be funded from both the water and sanitary sewer utility • funds. RESOLUTION NO. 98 -26 Member Carmody introduced the following resolution and moved its adoption: RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND DIRECTING ADVERTISEMENT FOR BIDS, IMPROVEMENT PROJECT NO. 1997 -10, SCADA AND INTRAC REPLACEMENT SYSTEMS The motion for the adoption of the foregoing resolution was duly seconded by member Peppe and passed unanimously. RESOLUTION C ALLING FOR A PUBLIC HEARING ON PROPOS USE OF 1998 URBAN HENNEPIN COUNTY C_,'OMMIJNJTY DEVEI : , OPMENT BLOCK GRANT FUNDS City Manager McCauley explained that Brooklyn Center is one of 43 Hennepin County communities which are members of the Urban Hennepin County Community Development Block Grant Program and has been notified by Hennepin County that its allocation for the 1998 Urban Hennepin County Development Block Grant- (CDBG) Program is $240,809. Since the CDBG allocation represents 2/9/98 -6- • DR federal dollars, the CDBG programs adopted by local jurisdictions must meet one of the following • national objectives: benefitting low and moderate income persons, prevention or elimination of slums or blight, or meeting a particularly urgent community development need. Last year, the City approved the following projects for its 1997 program: EDA home rehabilitation deferred loan program, Household Outside Maintenance for the Elderly (H.O.M.E.), and the 53rd Avenue Development and Linkage Project. A public hearing needs to be set regarding the proposed use of the block grant funds. Councilmember Carmody expressed a desire to review the deferred loan program and asked for information on eligible CDBG expenditures and ability to change allocations. Mr. McCauley advised that the information would be provided. The following resolution sets a public hearing date for Monday, March 9, 1998. RESOLUTION NO. 98 -27 Member Carmody introduced the following resolution and moved its adoption: RESOLUTION CALLING FOR A PUBLIC HEARING ON PROPOSED USE OF 1998 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS The motion for the adoption of the foregoing resolution was duly seconded by member Hilstrom and passed unanimously. • RESOLUTION AME NDING CITY COU HANDBOOK REG ARDING ORDER OF BUSINESS City Manager McCauley noted City Attorney Charlie LeFevere's recent correspondence regarding several issues the MCLU has with regard to invocations. The proposed resolution would change the order of business so that the invocation precedes the call to order. Also, it would change the wording of the paragraph dealing with the definition of an invocation. One additional suggested revision would change the sentence that says "that any reference to the deity" to "that any reference to a deity ". After discussion, Council consensus was to modify the proposed resolution to have the Invocation at 7 p.m. with the Call to Order Regular Business to follow. RESOLUTION NO. 98 -28 Member Lasman introduced the amended resolution and moved its adoption: RESOLUTION AMENDING CITY COUNCIL HANDBOOK REGARDING ORDER OF BUSINESS • 2/9/98 -7- DRAFT The motion for the adoption of the foregoing resolution was duly seconded by member Peppe and passed unanimously. p • UPDATE ON CODE ENFORCEMENT City Manager McCauley explained that in 1997 the primary responsibility for code enforcement was transferred from the Police Department to Community Development. The shift to Community Development was made to place greater emphasis on building (homes /garages) related code and maintenance violations. In 1996, the focus of the code enforcement sweep had primarily been getting yards cleaned up. In order to accomplish the expanded enforcement effort, a full -time temporary position was created to enforce the provisions of the City's Housing Maintenance Ordinance using budgeted code enforcement monies from the Police Department budget. The 1997 code enforcement program was an aggressive effort. With the exception of a number of perennial problem properties, Brooklyn Center achieved a great deal of code compliance throughout the City. However, while the City did achieve a significant improvement with code compliance, code violations are still prevalent. Staff opinion is that enforcement will have to be a continuous year -round effort. Staff and Council agreed that educational efforts on code compliance was very important. Mr. McCauley stated that specific recommendations for code enforcement will be brought to the Council by March for discussion. UPDATE ON FIRE BUILDING PROJECT City Manager McCauley presented a brief update on plans for both the renovation efforts and new construction for the fire buildings. UPDATE ON SPECIAL LEGISLATION City Manager McCauley updated the City Council on two pieces of special legislation impacting the City of Brooklyn Center. He updated the City Council on proposed legislation that would create a special taxing district for properties in the immediate Brookdale area. This tax would only be imposed on properties subject to an assessment agreement. The purpose of the special legislation would be to cover any shortfalls in tax increment that might occur by virtue of changes in tax capacity rates due to class rate shifts or changes in tax rate. This legislation is being sponsored by Speaker Carruthers, Senator Scheid, and Representative Carlson. City Council consensus was in support of this legislation for special taxing authority for the Brookdale redevelopment. The City Manager also updated the City Council on special legislation being sponsored by Speaker Carruthers, Senator Scheid, and Representative Carlson to have the State of Minnesota take over debt service on one of the two issues for the Earle Brown Heritage Center. By taking over the debt 2/9/98 -8- S imbA URAF1 111, 4 service on the 1991 Series A Bonds for the Earle Brown Heritage Center, the Economic Development Authority would have the ability to complete the restoration project by acquiring and improving a parking lot and completing the buildings by the construction of the G Barn. This would also assist with the impacts of the change in class rates which is negatively impacting the tax increment district. The City Council consensus was again in support of this legislative effort. ADJOURNMENT A motion by Councilmember Carmody and seconded by Councilmember Lasman to adjourn the meeting at 8:40 p.m. passed unanimously. City Clerk Mavor Recorded and transcribed by: LeAnn Larson ?/9/98 -9- 31 City of Brooklyn Center A great place to start. A great place to stay. r _ MEMORANDUM TO: Mayor Kragness, Councilmembers CrV dy, Hilstrom, Lasman, and Peppe FROM: Michael J. McCauley, City Manager DATE: February 19, 1998 SUBJECT: Special Member Assessment for North Metro Mayors Association Attached please find a request from the North Metro Mayors Association for participation in a special member assessment to fund a study of the point allocation system used by the Metropolitan Council. As indicated in the memorandum, the Metropolitan Council uses a point allocation system for transportation funding projects. In the last cycle of grant applications, Stage 4 of Highway 100 managed to obtain the highest rating. This was in large part a function of the efforts of the North Metro Mayors Association's Highway 100 Council and the work done regarding the point allocation system. The problem that we face is that there is a tendency at the Metropolitan Council to try to • give points only for new affordable housing projects. This put point allocation out into the developing suburbs and away from infrastructure reinvestment in the developed suburbs. The purpose of the funding allocation is to continue the work in demonstrating the value and benefit of the existing affordable housing and the need for the Metropolitan Council to consider that in point allocation so that a fair proportion of transportation funding goes to the developed suburban cities. Attachment • 6301 Shingle Creek Pk • g Pkwy, Brooklyn Center, i11N 5430 -2199 City Hall &TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer • - 0 A$$ Im! Rt JV_ TO: CITY MANAGERS FROM: Peter M. Beber President North Metro Mayors Association DATE: February 2, 1998 RE: Request For Special Member Assessment To Conduct Needed Studv • In January the g O eratin Committee Operating e met and authorized a study that would probe the Metropolitan Council's point allocation system for ISTEA Funding, and Life Cycle Housing (LCH). Recall, last year our governmental relations folks fought the Metro Council "point system" proposal as being unacceptable. It gave reco g p g e little or no reco nation to existing housing as art of the Councils project funding . � � P P J g decisions. We were able to overcome some of the negative impacts of that proposal as the result of our effort. In fact, had NNIMA not aggressively pursued this issue several of our transportation projects would not have received sufficient points to merit funding. Our conclusion was that the 1997 point system proposal was not acceptable because: 1. The housing ranking rewarded only new lower -cost housing, ignoring the affordable housing already in existence in many of our member cities. 2. The housing ranking allowed only a maximum of 25 points. 3. Transportation corridors were for the most part ignored, and segmented cities were ranked. 4. The housing ranking was not consistent with the Council's own Blueprint policies, which specifically urge support for North Metro communities. The Blueprint recognizes our sub - regional affordable housing already in place, but the point allocation system ignored this fact. The Operating Committee reviewed this issue and was very concerned with the possible negative implications for future project status and funding Support. Thus, the committee recommended that • NNIMA implement the following plan of action: U:`.N%4MA\ BUDGET\ STUDY. DOC'U:\NN1MA'.BUDGEMSTUDY.DOC I . Conduct a review and analysis of the 1997 point allocation system and its impact. ?. Propose ways to improve the point allocation system so that it is more equitable and consistent with the Regional Blueprint. 3. Conduct an evaluation of the Blueprint ranking system to determine how our member cities fared. This is particularly important as it involves 75 points and reflects the Growth Management advocacy of the 1996 Blueprint policy. 4. Conclude the study effort as soon as possible as the Metro Council and the Transportation Advisory Board has indicated that work on the "Funding Criteria" will commence in early 1998. As a result, staff has engaged Reeves & Associates to conduct this study on behalf of NMMA. The contract for said study sets forth a scope of services that will be performed and includes a maximum contract price of $4,500. Reeves and Associates has contacted Metro Council staff and has begun the process of having various aspects of the "point allocation" systems probed. See attached memorandum from Nancy Reeves to Judy Hollander and Carl Ohm setting forth various questions regarding background information, etc. This is a very important project for all NMMA members. Once the "point allocation" system is adopted by the Council in all likelihood it will be the criteria that will be used for some time in the future. • NNIMA did not budget for this expenditure in 1998. It was not anticipated back in the Fall when we were considering our 1998 operating budget. As a result we are asking each NMMA member to consider a one time special assessment to pay for the work. NMMA has never reauested members for a special assessment in the past. But under the circumstances, I encourage each member to join in this effort and pick up your fair share of the cost. Set forth as an attachment is an assessment schedule for your consideration. The formula is based on current membership fee schedule; that is population and tax base capacity. I have asked staff to include an invoice for your cities' portion of the cost of this study in anticipation of your willingness to participate. Generally, we have sufficient reserves from year to year to cover these kinds of off - budget situations. This year, however, we made the decision to expand our activities, e.g., in the area of economic development, redeveiopment and marketing, and thus, nave committed the bulk of our reserves for those functions. If you have questions please contact either Joseph Strauss or myself. Thank you for your consideration. S' rely, W 4" Peter M. Beberg President Mayor, City of Anoka • U:'.NklNIA U Q DGGT, STUDY .DOCU.,N,vINL \.QUDGETSTUDY.DOC INVOICE February 3, 1998 Mr. Michael McCauley City Manager City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 5543055430 DESCRIPTION COST NMMA Special Assessment Fee for NMMA Study on $347.31 Metropolitan Councils Point Allocation System for ISTEA Funding and Life Cycle Housing b TOTAL $347.31 Please Submit Payment to: North Metro Mayors Association 8525 Edinbrook Crossing, Suite #5 Brooklyn Park, MN 55443 N Special Assessment Formula for Studv of Nletro Council's Transportation Funding Ranking System for Housing and Growth Nlanagement Member i Total Dues Paid Andover { $ 9,500 4.25%1 S 191.24 Anoka $ 9,075 4.06% S 182.68 Blaine S 22.615 10.124'°; S 45:.25 IBrooklvn Center $ 17.253. 7.73 %1 S 347.31 Brooklyn Park S 32.4:8 14.524oi $ 653.39 Circle Pines S 2.473 1.1 %: $ 49.78 Columbia Heights S 9.634 4.33 %, S 194.94 • Coon Rapids p $ 25.474 11.40% S 512.80 Crystal I $ 13.353 i.i3 $ 243.67 Mounds View j S 6,263 2.80%i S 126.08 New Brighton S 13.083 1 5.85 %1 S 263.36 New Hope i S 13?15 5.9146 I S 266.02 Oak Grove S 2310 1.03 %1 S 46.50 Ramsey i S 8,199 3.67 %1 $ 165.05 Robbinsdale $ :,279 ! 3?6 %I S 14653 Spring Lake Park I S 2,310 1.03 %i S 46.50 Minneapolis i S 30.000 13.42% S 603.91 � I S 223.544: 100.00 %; S 4,500.00 • I1 Nancy Xeeves and Associates 1725 Summit Avenue & Paul, Minnesota S51 05 (612) 644 -0635 MEMORANDUM Date: January 26, 1999 To: Judy Hollander, Carl Olen From Nancy Reeves, Consultant for North Metro Mayors Association Subject: Review of the Transportation Ranldng System - Blueprint and Housing Points This memo is being prepared for you in advance of our meeting, which is scheduled for Thursday, January 29, at 12 7 :45. A, you 3mow, North Metro Mayors Amoeiation is stM intcrested in the R enal Growth Strategy/Blueprint (up to 75 points) and Life Cycle Housing (up to 25 points) review craeria that are a part of the point system fbr reviewing applications for transportation ® funds. There are several basic concerns about the criteria, as well as questions about how they have been applied to differcnt applicant cities. This memo outlines many of the questions and concem% which I hope we will be able to cover dosing our meeting. In preparing the memo, I found that it would have been very helpful to me to have had the worksheets that wwe used in as4=ing points for both the housing and bhiepiint categories. Yfyou can share these with me when we meet, it will be much appreciated. I would also appreciate it if I could have a copy of the "Report w die Legislature on Affordable and Life Cycle Housing..." that was recently completed. Thank you for your cooperation. I look forward to our meeting on Thursday. Below are the questions I would like to discuss. Life Cvcle Housing.- 25 points. 'Ile basic concerns include the following: • Housing and transportation are a very impon nt linkage. It seems as if 25 points are not a su$ckut number to reflect this, out of a potential total of somewhere in the neighborhood of 1,300 points. Mis is lrab than Z percent of the potentialpoints. • Transportation funding almost always leads to enhanced development or redev?opment of some kind in the cities in which it ncrxrrs - new or upgraded commercial or industrial development, more intense residential development, or some rueh. Older eotntraznit; s tend to need this type of buusL LLc must, as a way of 1 overcoming already existing disadvantages to economically competitive development. The Blueprint itself urges redevelopment as a prefmcred alternative to costly sprdwL Why, then, are the older communities given very little chance to earn the housing points? For example, developing cities can receive as many points under "Official Controls" by "committing to modify" their official controls to `promote" the availability of land for life cycle housing, as older comniiinities can receive for already having the housing! And the new comuamities don't have to build any affordable housing at all to receive these points. • Niany of the older first -rung suburbs have 90% or more affordable housing, according, to the Council's standards_ Given the changing demograpbics, these cities could use more move -;� housing_ Tf they plan for this in their redevelopment plans, they are penalized. • Under the `?rogress" section, newer comminaities receive points for affordable and life cycle housing development from 1990 to 1996. Older communities would have been ill-advised to have provided additional affordable housing during those years on top of the large supply already available. And they rarely have parcels of land large enough for additional apartments or townhouses. What cities in the region need is a balanced housing supply. And any community moving in that direction should be rewarded. • In general, it is not clear how cities receive specific numbers of housing points, other than the first 5 points for Livable Communities. Under "Official Controls" and "Life CYO Hogg Progress ", cities can apparently receive anywhere from 0 to 10 points, but it is not stated how the number for any given cry is determined. Were report cards prepared. in 1997? if so, maybe they show how points are allocated. I would appreciate being able to see a few sample report cards. • This next question might also have been answered if I had seen the report cards I wonder why cities known for their affordable housing often tend to have fewer points than cities with far fewer, affordable sousing opportu=es. I can understand why 14fmneapolis receives the highest number of housing points with 20. (I cannot, however, understand why Minneapolis does not receive 25 points.) And even more puzzling is the allocation of only 15 points to St. Paul, especially when its aflluent neighbor Woodbury receives 16 points Richfield, a city with scads of affordable and life -cycle housing and many innovative housing programs, receives only 11 points, one of the lowest scores of any city, while Plymouth receives 18 points. And so on. • I would appreciate it if you could select a representative group of cities from among the 1997 applications and explain how their point totals were figured. In addition to the cities mentioned above, please include Brooklyn Park (11 points), Maple Grove • (15 points), Blame (12 points), Coon Rapids (16 points), and Crystal/Golden Valley (14 points). Also the cities in the Principal Arterials groups (T.R 100, 212, 242, and C SAH 14). Rtgi onsl Growth Strategv/Blueur - 75 points. The basic concerns include the following. "A" '�or arterial B.o 'evers Au e U to 2S . y� , �m raters P points are possible for p increasing density in the service area of the reliever. The points may also be given for already existing density. But there is no guidance as to what con.'titutes acceptable density. How is it figured? Is there some type of sliding scale? • Up to 25 points arc given for browuficld sites served by the reliever. It isn't clear whether the brownfields have to have been cleaned., be itt the process of being cleaned, or if just being there is good enough. Is it better to be near a brownfield than a clean area? And, how are the 25 points divided - by the number ofbrownfiields, or some other method? Also, the 25 points for serving brownfield areas is equal to the entire 25 points that can be earned in the housing category. Is encouraging the cleanup of one brownfield comparable to the housing performance of an entire city? • Up to 25 points are given for serving economic development nodes or job concentrations. Is information provided to applicants regarding what qualifies as an economic development node or job concentration? Is it better to serve an e. node or concentration, is it a acceptable to serve a proposed node or n, ��' p P P concentration? How are points determined - by the ,tee of the iaode/concentration served, or some other way? • • "A" Minor arterial Exnanders. This category of transportation funding offers 75 bonus points, all in one lump, for high or increased density, which received just 25 points in the `_A" Minor Arterial Relievers and Augmeuters section. I have to ask, either, why were brownfields and employment nodes left out this time, or, why were they included in the category above? • ' A" Minor Arterial Connectors. Applicants in this category are asked to point out -MUSA limes and zoning and told that they should be consistent with Blueprint direction. However, it is far from clear what is expected of them Are they supposed to have low densities and .reserve rural land, higher densities in clusters to prevent P � or � sprawr; • Transit. The 5 ways to receive points in this category (up to 15 points each) appear to be consistent with major Blueprint principles. It appears, however, that some proposals could receive points under more than one of the categories for basically doing the same thing. For example improving access to a job concentration (2) could be the same as siring housing aad employment to facilitate access (4), and possibly the same as minced -use areas (3). Neighborhood revitalization areas (5) could also be part of (2), (3), and/or (4). For that matter, brownfield sites (1) could be a part of (2) and (3) and connect to (4) and (5). • It would be helpful to be able to review how specific transit proposals were given po.irts. For example, the weer - end multi -modal hub received 75 points, while the proposal for bus -only shoulder lanes on 35W, 94 and 35E received no points. • Princival Arterials, Urban Proposals. The 75 points are basically the same as for Relievers and Augmeuters, with 25 points each for brownfields, economic development nodes and development intensification. Please refer to the comments and questious given above for the "A" Minor Arterial Relievers and Augmeaters" section. • Projects Outside the Existing Urban Area. Is a proposal outside the urban area eligible for the full 75 points, or only a `portion" of the 75 points? If any proposals have been received that are outside the urban area, it would be helpful to review their rmk*s. Perhaps more likely would be a proposal that is both within and outside the eadsdng urban area- In such a case, how many points arc for consistency wish the 2020 and 2040 MUSAs, and how many for access mauagetnent - or are they the same thing? e Transportation Enhancement Program Proiects,. Urban Proposals. 'There are 75 total points for this category, and 7 ways to receive points. Are the 7 weighted equally at 10.7 points each, or are some of the 7 given more weight? While there are some clear disrmcdans several of the 7 parts seem to be very closely related For example, (4) sad (5), or (1) and (7). It would be helpful to have the opportunity to review the actual point awards for various applicants is this category. • Aural Proposals. The 5 ways to receive points inn this category are quite clear. However, it seems that (1) is actually an umbrella over tale others, which are all exanrpics of ways ofprescrjag the rural charactcr of the area. Is there anything that has been cited under (1) that has not also been included in one of the others? STP 13ikew2v/Wslkw9v Projects. The co on this section are geae=4 shnilar to the comments on the Transportation Enhancement section. While it does nut appear that any of the applications came from Rural Centers, they stand out as being a group that could g et up to 10 points more than any other applicants. Are they favored for this type of project for some reason over, for example, S My- developed suburbs? ConLestion vritiQati and Air Quality Progra Proiects. Applicants in this category appear to be elig for the usual 75 points, as well as 50 'original" points. There is no numerical breakdown within the 75 poisz'ble points, .but the items for which points may be received are 6=1v to those �a ==y ofthe other categories. Given the nature of this type of funding, would it make sense to give priority here to older, higher- density areas which might greatly benefit from these fbnds as part of overall redevelopment strategies? • i ' e �pOKLYN CElyT� BROOKLYN CENTER �- POLICE DEPARTMENT POLICE MEMORANDUM TO: Michael McCauley, City Manager FROM: Joel Downer, Chief of Police DATE: February 12, 199 SUBJECT: Application for Exemption from Lawful Gambling License (Raffle Application) - North Hennepin Community College Foundation On February 11, 1998, the Brooklyn Center Police Department received an Application for • Exemption from Lawful Gambling License from the North Hennepin Community College Foundation. This application is for an event to be held at the Earle Brown Heritage Center on April 17, 1998. This application has been approved and will be returned to the North Hennepin Community College Foundation representative after City Council review. The representative will forward it to the State Gambling Control Board. If you or any member of the City Council objects to issuing this license, you must notify me within 30 days according to Minnesota State Statute. a weer of of Police SK:kh • nhccf98.mem LG2M For Board Use Only Rev06/96 Minnesota Lawful Gambling Fee Paid Application - for Authorization for an Exemption from Lawful Gambling License C Initals heck # Date Recd ":4 n n ormation.. 41 q Organization Name Previous lawful gambling exemption number North Hennepin Community College Foundation X-27108-97-001 Street City State Zip Code County 7411 85th Ave N Brooklyn Park MN 55445 Hennepin Name of Chief Executive Officer of organization (CEO) Daytime Phone number of CEO First Name Last Name Phil Cregan 1 (612)571-5149 Name of Organization Treasurer Daytime Phone Number of Treasurer First Name Last Name Darcy Hitesman (612) 343-5617 o rofit Or Tybe f N .- Oanizatjo Check the box below which best describes Check the box that indicates the type of proof attached to this application your organization by your organization: ® IRS letter indicating income tax exempt status 0 Fraternal veterans E3 Certificate of good standing from the Minnesota Secretary of State's office Religious M A charter showing you're an affiliate of a parent nonprofit organization Other nonprofit 0 Proof previously submitted and on file with the Gambling Control Board Gamblin cy Pre mises Information V 'ame of �slablishment where gambli—, aCtivity w condw:ted - k I ... & &.- � Earle Brown Heritage Center Street City State Zip Code County 6155 Earle Brown Drive Brooklyn Center MN 55430 Hennepin Date(s) of activity (for raffles, indicate the date of the drawing) April 17, 1998 Check the box or boxes which indicate the type of gambling activity your organization will be conducting M 'Bingo F7x Raffles *Paddlewheels 0 'Pull -tabs M *Tipboards *Equipment for these activities must be obtained from a licensed distributor e e sure the Local Unit of Government and the CEO of your organization sign For Board Use Only the reverse side of this application. Date & Initials of Specialist Z .Local:Unif:of Governrrient - - . a - Is this gambling premises Located within ci t lim ® Yes No . If Yes, write the name of the City: City Name Brooklyn Center If No, write the name of the County and the Township: - d _ County Name Township Name ►i .. a+ .. �,: Check the appropriate status of the Township: organized Q unorganized unincorporated � ..: 4 � S � . t :' a�: �:tl`l'4�L►�'�':.i +r ,r•x?` �`. •,��X'` �..:1'y :ti - ' •^+: T..'f. �a< -. '_a�r'' v�:i .• • ,.�_.. :r nment Acknowled F . , w.* "`� mkt x_, .,,s r„ 1. The city must sign this application if the gambling 3. DO NOT submit this application to the Gambling Control premises is within city limits. _ Board if it is denied by the local unit of government. - 2. The county and township must sign this applica- -- - 4. NOTE: A Township may not deny ;:application. lion if the gambling premises is not within city limits. Upon submission of this application to the Gambling Control Board, the exemption will be issued not more than 30 days (60 days for cities of the 1st class) from the date the local unit of government signed the application, provided the application is complete and all necessary information has been received, unless the local unit of government passes a resolution to specifically prohibit the activity.. A - copy of that resolution must be received by the Gambling Control Board within 30 days of the date filled in below. Cities of the first class have 60 days in which to disallow the activity. City or County Acknowledgment of Receipt of Township Acknowledgment of Awareness of Application Application Signature of person receiving application Signature of person acknowledging application Date Received: Date Signed Title of person receiving application Title of person acknowledging application I have read this application and all information is true, accurate and complete. Date: JL ( _ t r � Submit he application at least 45 days prior to your scheduled date of activity. Be sure to attach the $25 application fee and a copy of your proof of nonprofit status. Mail the complete application and attachments to: Gambling Control Board 1711 W. County Rd B Suite 300S Roseville, MN 55113 This publication will be made available in alternative format (.e, large print, braille) upon request. Questions on this form should be directed to the Licensing Section of the Gambling Control Board at (612)639 -4000. Hearing impaired individuals using a TDD may call the Minnesota Relay Service at 1- 800 - 627 -3529 in the • Greater Minnesota Area or 297 -5353 in the Metro Area. The information requested on this form will be used by the Gambling Control Board (GCB) to determine your compliance with Minnesota Statues and rules governing lawful gambling activities. All of the information that you supply on this form will become public information when received by the GCB. a OWN CEpr� BROOKLYN CENTER POLICE DEPARTMENT POLICE .MEMORANDUM TO: Michael McCauley, City Manager FROM: Joel Downer, Chief of Police DATE: February 18, 1998 SUBJECT: Application for Exemption from Lawful Gambling License (Raffle Application) Earle Brown Elementary PTA On February 18, 1998, the Brooklyn Center Police Department received an Application for Exemption from Lawful Gambling License from the Earle Brown Elementary PTA. This application is for an event to be held at the Earle Brown Elementary School, 5900 Humboldt Ave N, on Friday, April 24, 1998. This application has been approved and will be returned to the Earle Brown Elementary representative after City Council review. The representative will forward it to the State Gambling Control Board. If you or any member of the City Council objects to issuing this license, you must notify me within 30 days according to Minnesota State Statute. 0 Chief of Police JD:kh • LG220 Rev06 /96 Minnesota Lawful Gambling For Board Use On l y Application for Authorization for an Fee Paid Exemption from Lawful Gambling License Check # • - Initals Date Recd Organization Information Organization Name Inc �� _ .Pre�us- 4awfui gambling exemption mber &V(e, OwY1 eNt2rl l � - x- o `4 9 Zt -q6 -oo i `lla��g� Street City State Zip Cade County A l 5500 ;"1�' AV , - Droo �PiYt (,In. 55430 le(�,m I- enna.,pr� Name of Chief Executive Officer of organization (CEO) Daytime Phone number of CEO t First Name Last Name Name of Organaation '1 "reasure irst Name Last Name Daytime Phone Number of Treasurer Type of Nonprofit Organization Check the box below which best describes Check the box that indicates the type of proof attached to this application your organization by your organization: Q Fraternal IRS letter indicating income tax exempt status 0 Q Veterans Q Certificate of good standing from the Minnesota Secretary of State's office Q Religious E�A charter showing yo ire an affiliate f a pa t�nonprofit organization (� Other nonprofit 0 Proof previously submitted and on file with th6 Gambling Control Board Gambling Premises Information Name of Establishment where gambling activity will be conducted x,11& Brown t lemer)4 -af Street A State Zip Code County 5`100 gumbdW Aw- �J J. _,rooLL Y) ew4a ('Kn . S S -30 t,yi,2 -ao; n Date(s) of activity (for raffles, indicate the date of the drawik 1 4; ckzi5 Hi c — ��•111 �rl ( �� (g 5 $ 5.00 - 9:06 f-17. ss.tto 4/ 9 - Check the box o oxes which indicate the type of gambling activity your organization will be conducting Q *Bingo W Raffles Q *Paddlewheels Q *Pull -tabs Q *Tipboards *Equipment for these activities must be obtained from a licensed distributor sure the Local Unit of Government and the CEO of your organization sign For Board Use Only reverse side of this application. Date & Initials of Specialist a Local Unit of Gov Jurisdiction _ Is this gambling premises located within city limits ?(K Yes Q No If Yes, write the name of the City: City Name (� If No, write the name of the County and the Township: County Name Township Name Check the appropriate status of the Township: Q organized Q unorganized Q unincorporated Local Unit Of Government Acknowledgment 1. The city must sign this application if the gambling 3. DO NOT submit this application to the Gambling Control premises is within city limits. Board if it is denied by the local unit of government. 2. The county and township must sign this applica- 4. NOTE: A Township may not deny an application. tion if the gambling premises is not within city limits. Upon submission of this application to the Gambling Control Board, the exemption will be issued not more than 30 days (60 days for cities of the 1st class) from the date the local unit of government signed the application, provided the application is complete and all necessary information has been received, unless the local unit of government passes a resolution to specifically prohibit the activity. A copy of that resolution must be received by the Gambling Control Board within 30 days of the date filled in below. Cities of the first class have 60 days in which to disallow the activity. City or County Acknowledgment of Receipt of Township Acknowledgment of Awareness of Application Application Signature of person receiving application Signature of person acknowledging application Date Received: Date Signed: Title of person receiving application Title of person acknowledging application Oath Chief Executive Officer - I have read this application and all information is true, accurate and complete. Date: J _ �3 �d Submit the application at least 45 days prior to your scheduled date of activity. Be sure to attach the $25 application fee and a copy of your proof of nonprofit status. Mail the complete application and attachments to: Gambling Control Board 1711 W. County Rd B Suite 300S Roseville, MN 56113 This publication will be made available in alternative format (i.e. large print, braille) upon request. Questions on this -form should -be directed to the Licensing Section of the Gambling Control Board at (612)639 -4000. • Hearing impaired individuals using a TDD may call the Minnesota Relay Service at 1- 800 -627 -3529 in the Greater Minnesota Area or 297 -5353 in the Metro Area. The information requested on this form will be used by the Gambling Control Board (GCB) to determine your compliance with Minnesota Statues and rules governing lawful gambling activities. All of the information that you supply on this form will become public information when received by the GCB. MEMORANDUM • DATE: February 18, 1998 TO: Michael I McCauley, City Manager FROM: David Peterson, Public Works Superintendents SUBJECT: Resolution Accepting Bid and Authorizing the Purchase of One Seven Reel Tractor Mower Sealed bids were opened on February 17, 1998 on a 7 gang reel mower to replace #205, a 1983 mower of the same type. This mower is used in the parks maintenance division. The 1998 budget price was estimated using the following information. The same model of mower was purchased in 1996. The factory did not install power steering on the 1996 mower, the dealer installed at $3,300.00. We took this into account, trade -in value and inflation. The lowest bidder meeting the specification still came in at $5,558.28 over the budget. We believe that the bid price is reasonable and acceptable. We anticipate a savings on the 1998 purchase of the front end loader #13 of $5,000.00 to $10,000.00 which can be reallocated to . cover the budget deficit. We recommend approving the bid from North Star Turf and purchasing this equipment. • Member introduced the following resolution and moved its • adoption: RESOLUTION NO. RESOLUTION ACCEPTING BID AND AUTHORIZING THE PURCHASE OF ONE SEVEN REEL TRACTOR MOWER WHEREAS, an appropriation of $62,000.00 was approved in the 1998 central garage capital outlay budget for the purchase of one seven reel tractor mower; and WHEREAS, the following bids were received: Company Price MTI Distributing Company, Inc. $66,633.86 North Star Turf, Inc. $67,558.28 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: • 1. The bid of MTI Distributing Company, Inc. which does not meet the written specifications is hereby rejected. 2. The bid of North Star Turf, Inc. in the amount of $67,558.28 is hereby accepted, and the purchase of one seven reel tractor mower is hereby approved. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • i • MEMORANDUM DATE: February 6, 1998 TO: Michael McCauley, City Manager FROM: Scott Brink, City Engineer SUBJECT: Resolution Establishing Improvement Project No. 1998 -15, Elevated Storage Tank Repair - Tower No. 3, and Authorizing a Contract for Professional Services The City of Brooklyn Center currently utilizes three (3) above ground elevated storage tanks to serve the City's water distribution system.' The towers are essential in providing adequate fire protection, system wide pressures and supply, and overall economic efficiency for the entire system. The towers are a large and important investment to the City. They therefore must be maintained properly in order to insure their service life and serviceability to the City. Periodic inspections and maintenance activities are therefore performed throughout the life of the towers. Because water tower inspection and repair activities are very unique and specialized, they are normally • performed by consultants and contractors who specialize in this type of work, and who also have attained the appropriate regulatory certifications. The three towers were last inspected by AEC Engineering Company in 1995. Repair and scheduling recommendations for all three storage reservoirs were provided in the reports. The majority of the repair recommendations can generally be described as re- coatings of the tank surfaces(both interior and exterior), along with miscellaneous structural repairs and modifications where necessary. Rehabilitation work to Tower No. 2 (69th and Dupont) was performed this past year(1997). The Capital Improvement Program has programmed repairs to Tower No. 3(Centerbrook) for 1998 and Tower No. 1(France and 69th) for 1999. Tower No. 3 was last coated and repaired in 1986. The exterior coating of the tower is generally in good condition, with some spot repairs and finishing work needed. The interior coating was spot repaired in 1986, and a complete re- coating is now needed. Some miscellaneous structural repairs would also be provided as part of the work. A new interior coating would be expected to last 15 to 20 years. Spot repairs and refinishing of the exterior coating should provide for an additional service of five to seven years - possibly even ten. The estimated cost of repairs to Tower No. 3, as identified in the 1985 AEC report, is $610,650. $700,000 has been set aside in the 1998 budget(from the water utility fund) to cover the cost of the repairs. • If the structural coating repairs are not completed on a timely basis, the City risks major structural damage to the elevated storage tank, requiring even more costly repairs, rendering the unit unavailable for an extended period of time. In addition, because the repair work would effectively remove the Tower from service, the work can be performed only during periods of low water usage and cooperative weather conditions - primarily a narrow window in either the spring or fall. At this time, it is anticipated that the work would be performed in the fall of 1998. A Request for Proposal (RFP) for professional services was forwarded to three(3) professional firms with proven experience in providing engineering design and construction management for this type of work. The firms submitting RFP's and their estimated fees are as follows: Short, Elliott, Hendrickson, Inc.(SEH) $28,200 KLM Engineering, Inc. $21,570 AEC Engineering, Inc. $31,400 All three firms have proven successful experience in providing the type of services that are required for Tower No. 3. A review of the proposals indicates that the differences in cost can primarily be attributed to the amount of field inspection time anticipated by each consultant. Actual inspection hours are difficult to predict, and are often dependent upon the particular Contractor who is awarded the job, and any unique problems and/or situations that are encountered during the course of the work. It therefore cannot be assured, for example, that KLM would ultimately do the work cheaper than SEH. Often times, additional inspection hours are found to be necessary to insure quality assurance. KLM provided similar services for the Tower No. 2 repairs performed in 1997, and generally performed satisfactory work. We are therefore recommending that they be authorized to provide similar services as required for the reconditioning of Tower No. 3. Recommendation It is recommended that the City Council approve the attached resolution Establishing Improvement Project No. 1998 -15, Elevated Storage Tank Repair - Tower No. 3, and Authorizing of a Contract for Professional Services with KLM Engineering, Inc. • l Member introduced the following resolution and moved its • adoption: RESOLUTION NO. _ RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1998 -15, ELEVATED STORAGE TANK REPAIR - TOWER NUMBER 3, AND AUTHORIZING A CONTRACT FOR PROFESSIONAL SERVICES WHEREAS, the Capital Improvement Program provides for the maintenance and upkeep of the City's three elevated storage reservoirs; and WHEREAS, Tower Number 3 is scheduled for rehabilitation work in 1998; and WHEREAS, specific professional expertise is required to complete plans and specifications and construction management for said rehabilitation; and WHEREAS, Proposals have been received from three professional engineering firms with said expertise as follows: Short, Elliott, Hendrickson, Inc.(SEH) $28,200 KLM Engineering, Inc. $21,570 AEC Engineering, Inc. $31,400 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: • 1. Improvement Project No. 1998 -15 Elevated Storage Tank Repair, Tower No. P J � g P 3, is hereby established. 2. Authorization is granted to enter into an agreement with KLM Engineering, Inc. to provide engineering design and construction management services for said established project. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon. the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • MEMORANDUM. To: Michael J. McCauley, City Manager Y Y g From: Ronald A. Warren, Planning and Zoning Specialist - C'- Date: February 18, 1998 Subject: Site Performance Guarantee Release The following site performance guarantee being held by the city for the completion of various site improvements, should be recommended to the City Council for total release. Cracker Barrel Old Country Store, Inc. 1501 James Circle North Planning Commission Application No. 93005 Amount of Guarantee $200,000 (Performance Bond) Obligor - Cracker Barrel Old Country Store, Inc. All of the site improvements related to this 1993 building project have been installed including i landscaping. A reduction in the site performance guarantee from $200,000 to $25,000 was authorized by the City Council on February 12, 1996 to assure the completion of some remaining items comprehended under the performance agreement. Various catch basin inlets needed to be cleaned out; a clean out or access point to the drains near the trash enclosure was to be provided; and the trash enclosure chain link gates were to be provided with a wood opaque screening device. The applicant never submitted a revised financial guarantee for the reduced $25,000 amount. Therefore, we are still holding the $200,000 original performance guarantee. I have been advised that all site work has been completed and landscape improvements are viable. It is, therefore, recommended that the City Council acknowledge the total release of the $200,000 financial guarantee currently being held. • MEMORANDUM TO: Michael J. McCauley, City Manager FROM: Charlie Hansen, Finance Director C H DATE: February 19, 1998 SUBJECT: Resolution Awarding Contracts for City Insurance Policies and the Insurance Agent for 1998 Attached is a resolution which will authorize renewal of the following insurance contracts: POLICY: INSURANCE COMPANY: Comprehensive Property and Casualty Insurance L.M.C.I.T. Worker's Compensation Insurance L.M.C.I.T. Boiler and Machinery Insurance L.M.C.I.T. Accident Plan for Volunteers L.M.C.I.T. Open Meeting Law Defense L.M.C.I.T. Liquor Liability Insurance L.M.C.I.T. The League of Minnesota Cities Insurance Trust reworked their insurance policies extensively for 1998. Several coverages were enhanced. Premiums were analyzed and raised or lowered for various policies. The end result was several policy improvements at a total premium increase to the city of only 0.18% over 1997 premiums. Significant policy enhancements include the addition of business interruption/extra expense, valuable papers, and computer coverage to the property policy. The business interruption/extra expense coverage protects the city against loss of income and relocation expenses resulting from the loss of the use of a building. In past years, this coverage would have required a separate policy with an additional premium. Another improvement is the addition of limited water and supplemental flood coverage. A building located in a flood plain should still be covered by a policy from the National Flood Insurance Program. The 1997 legislature increased the municipal tort liability limits to $300,000 per claimant and $750,000 per occurrence, effective on January 1, 1998. The L.M.C.I.T. policy • provides these higher limits at a very minor increase in premium. The legislation also requires the City Council to decide to waive or not to waive the statutory limits. The staff recommends and the attached resolution provides that the City does not waive the monetary . limits on municipal tort liability established by Minnesota Statutes 466.04. Inland Marine premiums increased because the L.M.C.I.T. expanded the coverage to automatically include property up to $25,000 without it being scheduled. The money and security premium increased because of a change in the way the L.M.C.I.T. calculated the premiums they need for the coverage. Liquor liability insurance premiums are down because the coverage is being purchased from the L.M.C.I.T. for the first time. All insurance premiums are within or close to the amounts budgeted for them. The attached spreadsheet provides more detail on the City's insurance premiums. It should be noted that the City has received dividends back from the LMCIT in each of the last eleven years. In 1997, the city received a dividend of $50,399 on property and casualty premiums which originally totaled $209,235. This represents 24% of the premiums which is larger than the usual dividend. The city also received a dividend of $110,278 on worker's compensation insurance premiums of 126 514 in 19 P $ 97. Most of this extraordina ry dividend can be attributed to the L.M.C.I.T. share of the surplus funds which the state Workers Compensation Reinsurance Association returned to its members. We expect to receive dividends again in 1998, but the the amounts are likely to be smaller than the ones in 1997. The resolution also will renew the annual contract with the City's insurance agent. In the past it has been asked if the City staff could do this without the help of outside consultants. The Finance Director is the primary risk manager on staff. He is able to spend less than 10% of his time on this area. Due to this limit on time, the fact that he isn't a trained risk management rofessional, and that he isn't exposed to events & trend in P p s other cities and the larger insurance industry, it isn't possible for him to cover risk management without help from consultants. The L.M.C.I.T. requires that the City have an insurance agent in order to participate in their property/casualty program. Also, the City doesn't always buy all of its policies from the L.M.C.I.T. In some cases, they don't provide a coverage we need, in others they aren't the best or lowest cost provider. An agent is needed to help us determine the best source of coverage and then prepare and submit applications for that coverage. • The City as an agreement ty nt with BHK &R g Insurance Agency for agent services on a flat g Y g • fee for services basis rather then paying a commission based on premiums, which is the more common practice in the insurance industry. Such commissions vary ry from 2 % up to 10% of premiums. If the city didn't have the flat fee agreement, the commissions to the agent could exceed $20,000 a year. BHK &R Insurance Agency has agreed to extend its contract to January 1, 1999 with no increase in the fee. The fee was last increased in 1995 from $8,600 to $9,000. It was at least four years before that since the previous increase in BHK &R's fee. The City also retains an insurance consultant. A request for proposals was done for the risk management consultant in 1997. The contract entered into extends this service through February 1999. Risk management is a larger endeavor than just insurance. The insurance consultant is an additional source of expertise used to help in areas such as loss prevention, analyzing levels of risk to retain in the city as opposed to transferring the risk via insurance, analyzing operations, and reviewing insurance applications to confirm that we completely listed all properties and activities which should be insured. • • CITY OF BROOKLYN CENTER INSURANCE CONTRACTS FOR 1998 Percent 1998 1997 Increase Increase COVERAGE Premium Premium (Decrease) - Decrease Comprehensive Municipal Property & Casualty General Liability $131,826 $131,025 $801 0.61% Property & misc equipment 29,614 29,229 385 1.32% Inland Marine 4,950 3,918 1,032 26.34% Boiler & Machinery 5,900 5,907 (7) -0.12% Automobile Liability Collision 29 663 31 12 0 Y 6 (1,463) -4.70 /o Bonds 2,221 2,344 (123) -5.25% Money & Security 2,923 1,546 1,377 89.07% Total Property & Casualty 207,097 205,095 2,002 0.98% Worker's Compensation 127,812 126,514 1,298 1.03% • Accident Plan for Volunteers 2,175 2,175 0 0.00% Open Meeting Law Defense 1,712 1,965 (253) - 12.88% Liquor Liability o q Y 12,661 15,088 (2,427) -16.09 /o ------ - - - - -- ------- - - - - -- ----- - - - - -- ----- -- - - -- TOTAL $351,457 $350,837 $620 0.18% • insurance /renewaVawardins X13/98 its adoption: Member introduced the following resolution and moved - • p on: RESOLUTION NO. RESOLUTION AWARDING CONTRACTS FOR CITY INSURANCE POLICIES AND CONTRACTS FOR THE INSURANCE AGENT AND INSURANCE CONSULTANT FOR 199R WHEREAS, the Director of Finance and the City's Insurance Agent have negotiated annual renewal premiums for the City's comprehensive insurance coverage for the period from January 1, 1998 to January 1, 1999 and they are as follows: 1. Comprehensive Municipal Property and Casual Insurance p p rty n e from the League gu e of Minnesota Cities Insurance Trust (L.M.C.I.T.): Property $ 29,614 Inland Marine 4,950 Boiler & Machinery 5,900 General Liability 131,826 Automobile Liability 29,663 Crime 2,221 • Bonds 2,923 ___ Total Annual Premium $207,097 2. Workers' Compensation Insurance from the L.M.C.I.T.: Total Annual Premium $127,812 3. Accident Plan for Volunteers from the L.M.C.I.T.: Total Annual Premium $ 2,175 4. Open Meeting Law Defense from the L.M.C.I.T.: Total Annual Premium $ 1,712 5. Liquor Liability Insurance from the L.M.C.I.T.: Total Annual Premium $ 12,661 ; and WHEREAS, the State of Minnesota has raised the statutory limit on tort liability to $750,000 for Minnesota cities and requires city councils to make a decision to stay with or to waive this limit; and • RESOLUTION NO. WHEREAS, Minnesota Statutes provide that elected officials are considered employees for workers compensation purposes only if the city has passed an ordinance or resolution to that effect; and WHEREAS, the League of Minnesota Cities Insurance Trust requires cities to use the services of an agent in order to participate in the L.M.C.I.T. property/casualty program; and WHEREAS, Brandow Howard Kohler & Rosenbloom, Inc. (BHK &R) has been the City's insurance agent since January 1, 1990 on a fee - for - services basis, has provided good agent services to the City of Brooklyn Center, and wishes to extend the agreement for services or another year; and WHEREAS, Berkley Risk Services, Inc. has been retained as the City's insurance consultant since June of 1988 on a contract for services, has provided good consulting services to the City of Brooklyn Center, and is under contract for consulting services through February 1999 as provided by Resolution 97 -115. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center to: 1. Accept the negotiated insurance renewals and award the contracts as stated. 2. The City does not waive the monetary limits on municipal tort liability established by Minnesota Statutes 466.04. 3. Declare pursuant to Minnesota Statutes 176.011, subd. 9, clause 6, that the Mayor and Council Members are considered to be employees for worker's compensation insurance purposes. 4. Designate the Brandow, Howard Kohler & Rosenbloom, Inc. (BHK &R) Agency as the agent of record for said insurance. 5. Renew the fee - for - services contract as City insurance agent with BHK &R for the period of January 1, 1998 through December 31, 1998 at an annual fee of $9,000. Date Mayor . RESOLUTION NO. ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • .� City of Brooklyn Center A great place to start. A great place to stay. MEMORANDUM TO: Michael J. McCauley, City Manager FROM: Sharon Knutson, City Clerk', rlo DATE: February 18, 1998 SUBJECT: Hennepin County Cooperative Effort for Election Equipment Replacement Attached is a letter dated February 10, 1998, relating to the cooperative efforts between Hennepin County and its cities with relation to election equipment. In summary, the voting equipment which Hennepin County cities purchased cooperatively in 1985 is significantly outdated in comparison to advances in technology now available. A City /County task force was formed to consider the benefits of a countywide replacement and upgrade. The County issued bonds to facilitate the replacement of old voting equipment for its cities. With the County purchasing the equipment, there is no capital outlay requirement for the City. The County is requesting the City's written approval of the general concept of Hennepin County purchase of new election equipment for the City, using City -owned equipment as trade -in on the new equipment, and continued no -cost election programming services for the City. Attachment • 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer s 6enne Hp Count v An E • Equal Op por tunity Em ployer q PPS* �� February 10, 1998 Sharon Knutson, Clerk City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 Z zp ? Dear Ms. Knutson: Re: Election Equipment Replacement; A Cooperative Effort Cooperative efforts between Hennepin County and its cities regarding the acquisition of voting equipment is not a new concept. In 1985, A City/County Task Force was formed to consider the feasibility of countywide standardization of voting equipment. The research and recommendations of that Task Force resulted in the City purchase of the Optech IIIP optical scan precinct voting equipment. Another important result of this effort was the county purchase of equipment and software to provide no -cost programming services to cities on an on -going basis. This cooperative effort resulted in reduced costs and more efficient elections. The voting equipment is now ten years old. It is significantly outdated in comparison to advances in technology now available. The City/County Task Force was reactivated in early 1997 to consider the benefits of a countywide replacement and upgrade. The Task Force found justification for replacement and upgrade of voting equipment. After investigation of various equipment and system alternatives, the Task Force recommended to continue precinct optical scan technology as the method of voting in the county. The W T features offered by optical scan voting equipment on the market are impressive. The Task Force identified desirable features ecessary in justification of an upgrade, set minimum standards, and examined three systems with the potential of meeting this criteria. he three optical scan systems were tested in metropolitan precincts in the 1997 elections. The County Board has already issued bonds to successfully facilitate the replacement of old voting equipment. With the County purchasing the equipment, not only do we effectively deal with the diversity of budget situations in each municipality, but it enables us to continue countywide uniformity of voting equipment and countywide no-cost election programming services. With the funding now available, the County will provide to cities voting equipmentwith no capital outlay requirementon their part. Contract specifications setting forth all conditions identified by the Task Force, plus additional requirements determined necessary at the County level, have been completed. An "Invitation for Bids" was issued on January 27, 1998, and forwarded to Election Systems and Software (formerly Business Records Corporation's Election Division and American Information Systems), Global Election Systems, and Sequoia Pacific Systems. Vendors are required to return their proposals to the County no later than February 18, 1998 at 2:00 pm. We cannot provide the full details of the system and how it will operate until a contract is awarded to the successful bidder in March. However, our concept to implement a new countywide voting system is as follows: 1. The new precinct optical scan units will be owned by the County. The equipment will be provided to cities with no city capital outlay requirement. Use of the equipment will remain at the city's discretion, as long as the equipment is utilized for government or government related purposes. 2. The ownership of the existing city Optech IIIP equipment will be transferred to the County for trade -in consideration on purchase of the new equipment. 3. All cities in the County will be covered by a countywide service agreement with the successful bidder. The County will enter into a contract for this service agreement, "up -front" the costs, and assess a pro -rated per unit cost back to each city to be reimbursed to the County on an annual basis. As stated • Hennepin County General Services Taxpayer Services Division Reacted Paver A -600 Hennepin Countv Govemment Center Minneapolis, Minnesota 55-187 -0X60 January 10, 1998 Memo regarding election equipment Page 2 • previously, we cannot provide actual costs or details until the contract is awarded; however, we believe per unit costs on a countywide basis should be lower than those assessed on a city -by -city basis. 4. The City and County will enter into a User Agreement which will include the conditions identified above. Timeframes applied to preliminary requirements and implementation in a project of this magnitude are realistically subject to change, howeverwe anticipate the following schedule of events: February 18 Proposals from vendors are due no later than 2:00 pm February 19 County commences two -week evaluation process for consideration of proposals submitted February 27 Written approval of the concept contained herein must be received from all cities March 9 Contract awarded to the successful bidder for an Optical Scan Precinct County System and related full service agreements March 16 User Agreement containing all details and costs for service agreement completed and forwarded to cities. This timeframe will give cities six weeks to present the agreement to the Governing Body or proper authority for consideration and approval. April 27 Cities return the approved User Agreement to the County a June 1 New equipment delivered and old equipment retrieved by the successful bidder NO LATER than June I. This condition is firm in the contract specifications! The County is requesting cities' written approval of ONLY the concept outlined above. If you haven't already done so, you may want to present this concept to your governing body or proper authority on an informational basis before any formal action is required. Approval of this concept from each and every city in the County is necessary at this time, as countywide involvement is the most critical element in the success of this city /county project. The County cannot, and will not proceed any further until we can be assured of an agreement and willingness to participate in this group effort by all cities. Please consider this request immediately. Return the enclosed Concept Approval form no later than February 27, 1998. As you can see from our anticipated schedule, time is of the essence! If all goes as planned, this new equipment will be on hand, fully tested and available for the 1998 elections. If you have any questions, please contact Marge Christianson at 348 -5103. Sincerely, //T�[ { / /// /►jam/ f��' Patrick H. O'Connor, Director Taxpayer Services Department • c: Jeff Spartz, County Administrator Sandy Vargas, Deputy County Administrator enciosure • CONCEPT APPROVAL ELECTION EQUIPMENT PURCHASE The City of has reviewed the Hennepin County letter of and accepts the general concept of Hennepin County purchase of new election equipment for cities, using city -owned equipment as trade -in on the new equipment, and continued no -cost election programming services for cities. Formal approval by the City in the form of a County /City User Agreement will be requested following the County's award of a contract to the successful bidder. Date City Manager, Administrator or Mayor Return by February 27, 1998 to: Marge Christianson, Supervisor of Elections Taxpayer Services Department A -600 Government Canter Minneapolis, MN 55487 City of Brooklyn Center A great place to start. A great place to stay. MEMORANDUM TO: Michael J. McCauley, City Manager FROM: Sharon Knutson, City Clerk jro"VYL DATE: February 19, 1998 SUBJECT: Licenses for Council Approval The following companies /persons have applied for City licenses as noted. Each company /person has fulfilled the requirements of the City Ordinance governing respective licenses and submitted appropriate applications and paid proper fees. Licenses to be approved by the City Council on February 23, 1998: • MECHANICAL SYSTEMS Centraire Heating & A/C 7402 Washington Ave. S., Eden Prairie Fair Air, Inc. 1330 Wachtler Ave, Mendota Heights RENTAL DWELLINGS Egons Podnieks Garden City Court Apartments Ewing Square Associates Ewing Square Townhouses Curtis Erickson Lake Shore Apartments Dakota Communities, Inc. 5449 Lyndale Ave. N. Bernard McDonough 4703 68th Ave. N. SIGN HANGER Crosstown Sign 10166 Central Avenue, Blaine Electro Neon & Design, Inc. 1680 99th Lane NE, Blaine Lawrence Sign 945 Pierce Butler Route, St. Paul Nordquist Sign Co. 312 West Lake Street, Minneapolis Schad -Tracy Signs, Inc. P. O. Box 357, Oronoco SignArt Co., Inc. 2170 Dodds Road, Mendota Heights Suburban Lighting, Inc. 6077 Lake Elmo Ave. N., Stillwater TAXICAB Town Taxi #56, 9112 7000 57th Avenue North, Crystal 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 - City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 - FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer e! • MEMO To: Michael J. McCauley, City Manager 64.) From: Ronald A. Warren, Planning and Zoning Specia ist / - Subject: City Council Consideration Item - Planning Commission Application No. 98002 Date: February 18, 1998 On the February 23, 1998 City Council Agenda is Planning Commission Application No. 98002 submitted by William Dudley requesting preliminary plat approval to recombine into a single lot two parcels of land addressed as 4900 and 4902 France Avenue North. Attached for your review are copies of the Planning Commission Information Sheet for Planning Commission Application No. 98002 and also an area map showing the location of the property under consideration, various site plans, the Planning Commission minutes relating to the Commission's consideration of this matter and other supporting documents. • This matter was considered by the Planning Commission at their February 11, 1998 meeting and was recommended for approval subject to review by the City Attorney as to the need for a final plat approval. This application represents a recombining of two parcels to a pre - existing platted lot. Once the combination is filed, the previous legal description can be re- established without the need of a final plat and the process leading to a final plat. This has been reviewed with the City Attorney who advises that the City Council needs to only acknowledge its approval to recombine the lots. It is recommended that the City Council, following consideration of this matter, approve by motion the recombining of the two lots and the reestablishment of Lot 9, Block 5, Brooklyn Manor Addition. • Planning Commission Information Sheet Application Filed On 1 -21 -98 Application No. 98002 City Council Action Should Be Applicant: William N. Dudley Taken By 3 -22 -93 (60 Days) Loc 4900 and 4902 France Avenue North Request: Preliminary Plat The applicant is seeking preliminary plat approval to recombine into a single lot, two parcels of land that are addressed as 4900 and 4902 France Avenue North. The properties in question are zoned I -2 (General Industry) and are located between France Avenue North and T. H. 100, north of the Soo Line Railroad right -of -way. They are bounded on the north by the Midland Scientific building; on the east by T. H. 100; on the south by the Soo Line Railroad right -of -way; and on the west by France Avenue with the N.S.P. substation on the opposite side of the street. The two parcels are shown on the preliminary plat as Parcel B (4900 France Avenue North), which contains a building housing an auto repair /truck rental business; and Parcel A (4902 France Avenue North), which is the site of the Brooklyn Pet Hospital. These parcels were created approximately 40 years ago through a "metes and bounds" division of Lot 9, Block 5, Brooklyn Manor Addition. The proposed plat will, in effect, recreate that parcel. The applicant then proposes to demolish the existing building on Parcel B (4900 France Avenue North ) and build a new building which will be operated in �, P conjunction with the Brooklyn Pet Hospital and provide instructional services and training in pet • grooming. (See Planning Commission Application No. 98003.) Parcel B is currently 51 ft. by 115 ft., 5,865 sq. ft. or approximately .13 acres in area. Parcel A is an irregularly shaped parcel that surrounds Parcel B on the west and south sides. It is approximately 25,933.8 sq. ft. or .60 acres in area. When combined, the new parcel will be approximately 31,798.8 sq. ft. or .73 acres. As measured, the west property line will be 92.3 ft. along the France Avenue right - of -way. The north property line will be 297.5 ft., the east property line 177.5 ft. and the south property line will be 203 ft. Lots in the I -2 zoning district are required to be a minim of 100 ft. in width at the building setback line. The building setback off France Avenue (a major thoroughfare) is 50 ft. The width of the property at that point will be approximately 113 ft. The replat is bringing the property into compliance with the minim width requirements of the 1 -2 zoning district. Only one access will be provided for the new site to serve the two proposed buildings. The City Engineer is reviewing the proposed preliminary plat and may be offering some additional comments. The parcel of land being combined is less than five acres in area and, therefore, no Watershed Commission Review is required with this platting. A public hearing has been scheduled for this preliminary plat and a notice of the Planning Commission • 2 -11 -98 Page 1 • consideration has been published in the Brooklyn Center Sun/Post. RECOMMENDATION, The proposal is a relatively simple combination of the two parcels. It appears to be in order and approval of the application is recommended subject to at least the following conditions: 1. The final plat is subject to review and approval by the City Engineer. 2. The final plat is subject to the provisions of Chapter 15 of the City Ordinances. 3. The final plat shall be approved by the City Council and filed with Hennepin County prior to the issuance of building permits for construction of the building comprehended under Planning Commission Application No. 98003. • ? -11 -98 Pave 2 z If EL tgatt+roat DR. 'y 71 -- iT 1_ - - - �` r . `c, J i : , eve. V► pp o VCv 1 L ftot n. �. CI J ia 1. LL — -W �„ \�;.,, �.,, �`� \`♦`` , � •� •� _ O ,'� \ , c '��, ;�`.::,� \`,;�,.\ ♦ , ;. ' ` .' . �� `'�'� ` ':`,�'. - -- ` ..�`. \`. �♦" , \, `. \`��:`:.`. \ \``....` `. \':•�::`::`�`, .. _ - - - -_ - - �`- - fij PRELIMINARY PLAT FCfl PET CARE CENTER DHOOKLM CEMER, WE80TA — ._ -- —�-_ ._ -,� 11, / 511AAIA M "0 04 a i«4r�ard / VICINITY UAP [x+s nr+c ta+u+c l2 i 1 • '� /.IN uac r+ uA,. P llu•oseo IaullG t! I �� PARCEL A )AIA ,JQAC I I •,�• — — — — , // �(•• PARC[l b AR[A I]AC + I — — — — — — — — 7 IQIAL SITE AREA ,jaAC � • I I A r 1 aNx.NO lWNMM a NA A.t I r ' .,y_ u:tiiwur »., N'+i w uw. 11 I L .Aa °rH•� b.r nal /.Y w.l♦ I I ��I o '• ' I� �� PARCE R y 1 �i 1 +? �i Y `_ � +, _• I f ' 1..1. MM �I 110 0 PARCEL A r N r so �.Y p on � Qcl t zr - x •�,,.•• •�•..• Ianr: �aAoaxr sxlKr w twmo ttrucxAnn cr I.Efr1,E:Q6�6�11[`:144tf o »Nr.r .•.� :1-k Y.ES W. fr o) CCA 6u Trip &AK,i1 E59 c V « ( � { Lol x. Kaoc mn�,tm �Wlcn IKf<Itrw tawrx w<w1A nua K acorn' w �.• w _� ar M r .. a.. �.� r «. �l�W IWIi �IW /�rW /ar. MF � * C-O�t». w ."m pilfer I or I ! MEMO To: Michael J. McCauley, City Manager From: Ronald A. Warren Planning nd Zoning Specialist •t-t.J . g g P Subject: City Council Consideration Item - Planning Commission Application No. 98003 Date: February 18, 1998 On the February 23, 1998 City Council Agenda is Planning Commission Application No. 98003 submitted by William Dudley requesting site and building plan approval to construct a 4,136 sq. ft. building to house a pet grooming instruction and training operation at 4900 France Avenue North. Attached for your review are copies of the Planning Commission Information Sheet for Planning Commission Application No. 98003 and also an area map showing the location of the property under consideration, various site and building plans for the proposed development, the Planning Commission minutes relating to the Commission's consideration of this matter and other supporting documents. This matter was considered by the Planning Commission at their February 11, 1998 meeting and was recommended for approval. It is recommended that the City Council, following consideration of this matter, approve the application subject to the conditions recommended by the Planning Commission. • s Planning Commission - 98 g Information Sheet Application Filed on 1 -21 PP Application No. 98003 City Council Action Should Applicant: William N. Dudley Be Taken By 3 -22 -98 (60 Days) Location: 4900 and 4902 France Avenue North Request: Site and Building Plan The applicant is requesting site and building plan approval to build a one story building with a full basement in which instruction and training in pet grooming will be provided. The property in question is the site of a current auto repair /truck rental use and the Brooklyn Pet Hospital at 4900 and 4902 France Avenue North respectively. The property is zoned I -2 (General Industry) and is bounded on the north by the Midland Scientific building; on the east by T.H. 100; on the south by the Soo Line Railroad right -of -way; and on the west by France Avenue with the N.S.P. substation on the opposite side of the street. The applicant plans to demolish the building housing the auto service /truck rental operation and replace it with an approximate 32 ft. by 62 ft. building with basement for the pet grooming instructional use. The site is being replatted under Planning Commission Application No.98002 so that this building and the existing pet hospital will be on the same site. No changes other than parking and landscaping are proposed for the pet hospital. USE As indicated, the property is zoned I -2 (General Industry) and "kennels" and "veterinarian and animal hospitals" are listed as permitted uses in this zoning district under the category of service activities. (See Section 35 -331, Subdivision lc5 and lc6 attached.) The zoning ordinance does not define these terms, however, a commercial kennel is defined in Chapter 1 of the city ordinances which deals with animals and the licensing of them. Commercial kennels are required to be licensed by the city and are defined as any place limited to C -2, I -1, and I -2 zoning districts where the business of keeping, raising, selling, boarding, breeding, showing, treating or grooming of dogs and other animals is conducted including pet shops, animal hospitals and other similar establishments. (See Section 1 -101, Subdivision 4 attached.) The grooming of dogs is a listed activity under this definition of a kennel and it would seem appropriate that the instruction and training for pet grooming should be an allowed use in this zoning district as a similar establishment. Students will be working on live animals as part of their instructional program. It would be appropriate, as part of any approval process for this application, to acknowledge pet grooming instruction as a permitted use and that the premises is subject to the annual licensing by the City of Brooklyn Center as a commercial kennel. Section 35 -331, Subdivision 1 g, allows for other uses similar in nature to be acknowledged as permitted uses as determined by the City Council. (See attached.) 2 -11 -98 Page 1 i Another matter that needs some clarification, is the fact that within the pet hospital, there is a dwelling unit or apartment unit. This was constructed with the original building and is there to provide living space for 24 hour monitoring of the animals that are housed there. Apparently, Dr. Dudley provides the living unit for persons employed to keep track of the animals during the off hours. This has been an on -going facet of the use. Generally, the City requires a rental dwelling license for such dwellings or apartment units. Similar units are located at mortuaries and some hotels, such as the Super 8 and Budgetel. In these cases, rental dwelling licenses are obtained and one should be applied for and obtained by this applicant as well. The final use question, or clarification, has to do with the applicant's proposal to provide pet food and supplies for sale in the pet grooming training center. Generally pet hospitals will sell prescription pet food and other speciality supplies. Dr. Dudley would like to make this available at the new building as well. I see no problem with this provided it is acknowledged to be an incidental and secondary type of use and limited to prescription pet food and supplies. ACCESS/PARKING. Access to the site is proposed to be provided via a single 24 ft. wide opening on France Avenue which will be located northerly of where the existing access is now located. It will be directly in front of the new building. A pick -up parking space will be located at the northwest corner of the building next to a pick -up window /door at that location. Ninety degree parking is to be provided southerly of the new building on both sides of a 24 ft. wide drive line leading back to the pet hospital. Some parking will be provided close to the southwest entrance to the pet hospital. Twenty -eight parking spaces are shown on the plan including one handicap accessible parking space and one handicap van accessible parking space. There is no special parking requirement for pet hospitals or pet grooming operations in the city's zoning ordinance. The applicant's architect has provided an analysis of the proposed site for parking purposes. The new building is 2,068 sq. ft. per floor and the pet hospital is 2,375 sq. ft. per floor (it has an upper and lower level also). He has calculated one parking space per 200 sq. ft. of gross floor area for each of the building upper levels, which will amount to 23 parking spaces (l l parking spaces for the new building and 12 for the existing pet hospital). A review of the floor plans for the new building indicates that there is a lot of useable floor space in the lower level of the new building as well as the upper level. An office, equipment room, lunch room, storage rooms as well as a large (554 so. ft.) open area are in the lower level provided. It is my understanding that the new building will accommodate ten students, one or two instructors and a receptionist. Dr. Dudley has indicated the possibility of some pet training at the facility in the evening. To accommodate the uses and potential uses of the building, I would recommend using a parking calculation of one space for every 200 sq. ft. of gross floor area for the entire new building. This would require 21 parking spaces for this building. 2 -1I -98 Page 2 The applicant's architect has also provided information on space at the pet hospital. In the lower level, approximately 742.2 sq. ft. is - devoted to receptionist space, office and exam rooms, while 1,632.8 sq. ft. is devoted to storage, kennel and mechanical space. In the upper level, 890.6 sq. ft. is devoted to receptionist space, office and exam rooms; 964.9 sq. ft. to storage, kennels and stairways; and 519.5 sq. ft. to the apartment. I would recommend a parking requirement of one parking space per 200 sq. ft. of gross floor area (service /office parking formula) for the reception/office /exam space; one parking space per 800 sq. ft. of gross floor area (industrial parking formula) for the storage, kennel, mechanical and stairway space; and two parking spaces (residential parking requirement) for the apartment. This would amount to a total of 13 parking spaces for the old building o g g r pet hospital. A total of �4 parking spaces, rather than e � � P p � p the _3, should be P rovided. There appears to be enough space, east of the parking lot, to provide six additional parking spaces. These could be proof of parking spaces and the applicant's architect has been requested to show these on a revised plan. GRAD NG/DRAN aGE/tJTILITIES The applicant's engineer has provided a drainage, grading and utility plan which the City Engineer is reviewing. The parking area will be bound by B -612 curb and gutter. Drainage on the site will flow over land in the parking lot to France Avenue. There is no storm sewer in France Avenue at this location. Separate sanitary sewer and water services are available for both buildings and both buildings are connected to these utilities. It may be possible to utilize the existing sewer and water lines. It should be noted that the new building, which is over 2,000 sq. ft. of gross floor area will be required to have an automatic fire extinguishing system that meets NFPA standards and this may require a larger water line to that building. The site is less than five acres, therefore, no watershed review is required. LANDSCAPING The applicant's architect has submitted a landscape plan in response to the landscape point system utilized by the Planning Commission for recommending landscape plans. One hundred landscape points are required and they propose to provide 107 points with shade trees, evergreens, decorative trees and shrubs. One Sugar Maple tree is proposed to be located between the two buildings and four Summit Ashe are also provided, three along the east property line next to the T.H. 100 right -of- way and one in the I S ft_ greenstrip along France Avenue. Three White Spruce are also to be provided betweet the two buildings. Ornamental or decorative trees are also provided throughout the site. Twelve Amur Maple are located in clumps of four southeast of the pet hospital and in two groups of four along the south property line. Two Canadian Red Cherry are proposed for the 15 ft. greenstrip along France Avenue and three Red Splendor Crab are also proposed, two of which will be located southerly of the new building and one southerly of the pet hospital. One Spring Snow Crab is to be located close to the front entrance of the new building. Ten Columnar Buckthorn are located in two groups of five along the north property line, north of the new building. Three Golden N are to be located at the southwest corner of the new building and three Gold Drop 2 -11 -98 Page 3 Potentilla will be provided by the front entrance to the new building. Finally, eight Red Barberry will be provided, five by the front entrance of the new building and three to the southwest on the opposite side of a walkway leading to the front entrance. A five foot concrete sidewalk is proposed between the new building and the pet hospital. The plans also show a future tunnel connection between the lower levels of the two buildings. BUILDING As previously indicated, the building is a one story building with a full basement. It will have a pitched roof with a roof extension out over the front entrance. Asphalt shingles will be provided as the roofing material and a 5 -12 pitch is proposed. The building elevations provided show stucco or vinyl siding with aluminum trim and panels under the windows. Also aluminum fascia and soffit is to be provided. No color has been indicated and it would seem appropriate to find out what material, either stucco or vinyl siding, will be provided. LIGHTING/TRASH The plans note that site lighting shall be mounted on the building exterior walls. No cut or diagram of the light fixture is provided. Our main concern is generally that light be sufficient to provide security on the site, but not create glare off site. Any wall mounted light fixtures should be directed down onto the property and not spill over property lines. No trash enclosure has been indicated on the plan. Any outside trash facilities must be appropriately screened from view as well as any on- ground mechanical equipment. RECOMtifENDATTON The 1 p ans appear to be in order and approval is recommended subject to at least the following conditions: 1. Building plans are subject to review and approval by the Building Official with respect to applicable codes prior to the issuance of permits. 2. Grading, drainage and utility plans are subject to review and approval by the City Engineer prior to the issuance of per J. A site performance agreement and supporting financial guarantee in an amount to be determined based on cost estimates shall be submitted prior to the issuance of permits to assure completion of approved site improvements. 4. Any outside trash disposal facilities and rooftop or on- ground mechanical equipment shall be appropriately screened from view. 2 -11 -93 Page 4 5. The new building is to be equipped with an automatic fire extinguishing system to meet NFPA standards and sEa be connected to a central monitoring device in accordance with Chapter 5 of the city ordinances. 6. An underground irrigation system shall be installed in all landscaped areas to facilitate site maintenance. 7. Plan approval is exclusive of all signery which is subject to Chapter 34 of the city ordinances. S. B -16 curb and gutter shall be provided around all parking and driving areas. 9. The applicant shall submit an as -built survey of the property, improvements and utility service lines, prior to release of the performance guarantee. 10. The final plat comprehended under Planning Commission Application No. 98002 shall be given final approval by the City Council and filed with Hennepin County prior to the issuance of building permits for the construction of the building comprehended under this application. 11. The applicant shall provide appropriate erosion and sediment control devices on the site during construction as approved by the City's Engineering Department. 12. Approval of the application acknowledges pet grooming instruction and pet training as permitted uses in the I -2 zoning district subject to the city's licensing requirements as a "commercial kennel ". The applicant shall be required to obtain such a license for the new building. 13. Approval of this application acknowledges the continued use of a portion of the pet hospital as a dwelling unit to provide 24 hour monitoring of animals kept there. The owner is required to apply for and obtain a rental dwelling license for this apartment unit, or cease the residential occupancy of this unit. 14. Approval of this application acknowledges the incidental sale of prescription pet food and supplies at the pet grooming instruction and training center. 15. Approval of this application acknowledges a parking requirement of 34 on -site parking spaces for the two buildings comprehended under this plan. Twenty -one parking spaces are required for the pet grooming instruction and training center and 13 parking spaces for the pet hospital. 2 -11 -98 Page 5 16. The plan shall be modified to provide a proof of parking for five additional parking spaces easterly of the pr6posed parking lot and the applicant agrees to provide these parking spaces upon notice to do so by the City. _.198 PaQe 6 rl � mow. ^`� •;,';>; ij ta t WORT! OR _3A anY r�l+�j 7 N - - - - - - - - - -f-I'I V I 1 IN - - --- _ a � `�: • � moo= iV _ FA>;-- AVT. -` T PH ♦ ;.`•: ♦ ' \\\ \.,:� ` Sr �rJ� _ — , ;.t_ L� U 1 1 rX ' i r � \\ • . ,\ M 1 \` •• \:. `�\� •�. \ \`,`, �:: ' � .`::. .` . Li .;\ \\ `,�, \. \ \�\ � , \`�• `;.. \ i� i - `r I 1 EV- w Avg. - -� -- - � - tom{,/ - - ., �+.i:::.�.` •'� i`: ` _ :,t,_ �� - 0 1 - -1 � f r_i -i f ,� - - - - te r.. • , A A P _ 1AN480AIlt 11twiftammi1 bill DATA 1 41.1 tf P*••$ rown r,d NO • Itt AAI A .! CU oftis .1 A.1k d R5 3. t I— LAN060"I 10HIDLU 140111k T1 5 I X11 M , p� YP. FLAT CURB � A: f 4.. 6 —o'd "I . — — .. . '.. , — •tmt* oM t—,•[tk wt Ad 8t61• Yw #1& AV& Lms vapo 4L c SITE NOTES 2 C ACE55. AISLE SIGN 3 ACGE 991E3LE 616N 4 TYP. 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IO' Y• ' � _, � .. -- (•••,' •Ixi n� i'.::'[ I - '• ;flii '�� ' '"� ° °( ^"' •I• .1•.T...�u 1 - -' ~'� -�i.. � - � • . � i ��' '�htr(� ° a;1�,�j �i ":t •?,; , IILIAi11NFiY UTILITY PLAN PET- C"' 'RE', ENTER BROOKLYN, PARK, MINNESOTA' MOCK CON &TMWUGTICN 1"TRANCII 0 fit. 44 I 1 \ .101 fit. .11 ��'.. Lr MR0010 CONTROL NOT16 k,, - 4 41 "'} _ = N I B C � . .. >.,� \_._ .lam/ - -f _-- ' 'i .. �„ 4..n• •..1 .wy.'i.T 4n nil 1.y v4N �� 11 41111.1 1 - ( / /� �• 1( • I r C will / - a�dll ' F I ( f Y( •� . 1 ..1- •'w1"'.j;�T�,,;:1.1111 C �1.. I �S �� .. I ... _.. _~_ `�'. ' NW.♦ 1 M1• �.N11• ..�� 11111.11111 U � Z y - 'a - • i^'••'� k ::7: C..:.J7 ...___• i �if'F JQ `' H01C9: ` on 1. V OI ([.iS G111(N I.'C [N Lot •V,;• r 1 SOMA(( U -A U1N(I) MOIIU 4hdNMS(, 1 G ��A -' I \ - - • �- I a t PR(PARID MR: 11f A•w•t O.pt(1►y I nw.ti 1w1� 1M M `w+ 11h1 '— C4 .Es )Y-/Ioli: ccr6mIYrg6lt _��_! +✓ �! WILLIAM N. DUOL[Y fvnT 111Y 1[1v1."1[1f •.(xf rL 1.� M L'l__I (.� we w - L.X117_ ewoacr.nJ c..s•(t>r+�, (•►�( ► ►J)1 5(1[[ T I Cr i .•e 4 y-•w w av . wr wr rvrrN 1414 _U 0 =_ =- U r �t � ` a• /l YO�p 1 a l-t— . f in . tJPPtK LEVEL B�iMR� ,w+ �•.` ••.: Vil kcMastwo IPA nm w•inI ti u n �, ll -_ Cl HI!R A I U 4N)aK AA -_'ice t 1 4_-,�r� �:SE •.•: i}iS_� _ _ � "i:., :2`__ _- __ — I 50U11I ELEVATION w• . r o• I i 1 :r:_c_ - - - -� ::T. ii• - - 2 I NORIII ELEVATION vv . no• ._.5'c� _:�.:.._ -a' - ::i- '�-�r- . IrcNt�ctur� lnc •..,.f.... 4; _ - ::c' -_ — -_ "_ -_ - _- � n III w 1 o w.n BROOKLYN CENTER — t'ET CARE CENTER BROOKLYN CENTER, MINNE80TA ELEVATMA 3 I FA5T 4 WEST ELEVATION5 Section - X31., I -2 GENERAL INDUSTRY. I. Permitted Uses a. The following manufacturing activities. 1. Food and kindred products as illustrated by: Dairy products Bakery products Confectionery and related products Beverages, with the exception of malt or malt liquors Nfacaroni, spaghetti and noddles 2. Textile mill products. 3. Apparel and other finished products made from fabrics, leather and similar materials. 4. Lumber and wood products, except saw mills and planing mills producing dimensioned lumber. • Fur-uture and fixtures. 6. Converted paper and paperboard products (as opposed to paper and paperboard manufacturing). 7. Printing, publishing and allied industries. S. 'Chemicals and allied products as follows: Drugs Soaps, detergents and c!esning preparations, pe;7umes, cosmetics and other toilet preparations (compounding and packaging only) 9. Miscellaneous plastic products. �� - =i 10. Fabricated metal products as illustrated by: Office computing and accounting machines P � o Household appliances Electrical lighting and wiring equipment Communication equipment, including radio and television receiving sets Electronic components and accessories Screw machine product Coating, engraving and allied services 11. Professional, scientific, electronic and controlling instruments, photographic and optical goods, watches and clocks. 12. Miscellaneous manufacturing goods such as jewelry and silverware, musical instruments and parts, toys, amusement, sporting and athletic goods and pens, pencils and other office and artistic materials. 13. :assembly of electric powered vehicles. b. The following wholesale trade activities: 1. Nlotor vehicles and automotive equipment. 2. Drugs, chemicals and allied products. 3. Dry goods and apparel. =. Groceries and related products. 5. Electrical goods. 6. Hardware, plumbing, heating equipment and supplies. 7. Machine ^,r, equipment and supplies. S. Other wholesale wade similar Ln nature to the aforementioned uses such as paper and paper products, funiture and home fw ishings and beer, wine, and distilled alcoholic beverages. but expressly excluding petroleum bulk stations and scrap and waste mater ais and similar uses. • C. The following service activities: 1. Laundrying, dry cleaning and dveing. 2. Warehousing and storage. I Automobile and truck repair and wash. 4. Contract construction. 5. Kennels. o. Veterinarian and animal hospitals. 7. Automobile and truck rental and leasing. S. Gasoline service stations (See Section 35 -414), motor vehicle repair and auto washes provided they do not abut an RI, R2, or R3 district, including abutment at a street line; trailer rental in conjunction with these uses, provided that there is adequate trailer parking space. d. Truck terminals or exchange stations. s e. Public transit terminals. f. Accessory uses incidental to the foregoing principal uses when located upon the same property with the use to which it is accessory. Such accessory uses to include but not be restricted to the following: I . Off -stre n r , , parking and off-street loading. P � _ 2. Signs as perm, itted in the Brooklyn Center Siff*: Ordinance. 3. Storage of materials, provided that when the use abuts or is adjacent to any residential zone such storage shall be within completely enclosed buildings or effectively screened by a solid wail or fence, including solid entrance and exit gates not less than six feet nor more than eight feet in height. 7r s Othe: uses similar in nature to the aforementioned uses, as determined by the Citv Council. J= 13 CHAPTER I - ?+.NI Section 1 -101. DEFTNMTIONS. The following terms, when used in this ordinance, have the meanings ascribed to them: I. Animal. Animal means dogs and cats. 2. Animal Control Officer., Animal Control Officer means that person or agency designated by the City Manager to control the keeping of animals within Brooklyn Center. I At large means an animal that is off the property of its owner and not under restraint. 4. Commercial Kennel., Commercial Kennel means any place limited to C2, I -1 and I -2 zoning districts where the business of keeping, raising, selling, boarding, breeding, showing, treating, or grooming of dogs and other animals is conducted, including pet shops, animal hospitals and other similar establishments. Familv. Any of the following definitions shall apply: a. A person or persons related by blood, marriage, or y g adoption. toether with an P .. _ domestic servants or graruitous guests, maintaining a common household in a dwelling unit. b. Crou - n t v nor foat., r car of not more than SLY 6 wards s or clie by an a person_ or persons, related by blood, marriage, or adoption, together with any domestic servants or gratuitous guests. all maintaining a common household in a dwelling unit approved and certified by the appropriate public agency; C. A group of not more than five (5) persons not related by blood. marriage, or adoption maintaining a common household in a dwelling unit. o. 01-LTier. Owner means any person or the parent or guardian_ of a person under IS years of ae who ow:.s. keeps, or has custody of an animal in u'te City of a Brooki� Center. I. Person. Person means any person. firm. corporation, partnership_ . joint venture or association. S. Pryate KKe nl -1 means any premises zoned or used for R1 and R2 purposes, as defined in the Brooklyn Center City Ordinances. on which three or more dogs or four or more cats six nnonths old or older. are or narbored as pets and not for s elling. boarding, showing. :reatirQ Zroom - 12 or other commercial purposes. I -I b k, • MINUTES OF THE PROCEEDINGS OF THE PLANNING COMMISSION OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR MEETING FEBRUARY 11, 1998 CALL TO ORDER The Planning Commission met in a regular meeting called to order by Chair Willson at 7:31 p.m. ROLL CALL Chair Tim Willson, Commissioners Stephen Erdmann, Edward Nelson, Rex Newman, and Brian Walker were present. Also present were Secretary to the Planning Commission/Planning and Zoning Specialist Ronald Warren and Planning Commission Recording Secretary Lori Tierney. Dianne Reem was excused. Graydon Boeck was unexcused. ADMINISTER OATH OF OFFICE: ED NELSON Mr. Warren administered the oath of office to Ed Nelson who was appointed to the Planning Commission for a two -year term expiring on December 31, 1999. • APPROVAL OF MINUTES - JANUARY 14. 1998 There was a motion by Commissioner Newman, seconded by Commissioner Erdmann, to approve the minutes of the January 14, 1998 meeting as submitted. Voting in favor: Chair Willson, Commissioners Newman and Erdmann. Abstaining: Commissioners Walker and Nelson. The motion passed. CHAIR'S EXPLANATION Chair Willson explained the Planning Commission's role as an advisory body. One of the Commission's functions is to hold public hearings. In the matters concerned in these hearings, the Commission makes recommendations to the City Council. The City Council makes all final decisions in these matters. APPLICATION NO. 98002 (WILLIAM N. DUDLEY) Chair Willson introduced Application No. 98002, a request submitted by William N. Dudley for a preliminary plat to recombine into a single lot two parcels of land addressed as 4900 and 4902 France Avenue North. The application was filed on January 21, 1998 and City Council action should be taken by March 22, 1998 (60 days). APPLICATION NO. 98003 (WILLIAM N. DUDLEY) Chair Willson introduced Application No. 98003, a request submitted by William N. Dudley for a • site and building plan approval to build a one -story building with a full basement in which 2 -11 -98 Page 1 instruction and training in pet grooming will be provided. The property in question is the site of a • g P A P Y q current auto repair -truck rental use and the Brooklyn Pet Hospital at 4900 and 4902 France Avenue North. The application was filed on January 21, 1998 and City Council action should be taken by March 22, 1998 (60 days). Mr. Warren presented the staff reports and used overhead transparencies to show the location of the property and to describe the proposed preliminary plat application and the site and building plan application as submitted by the applicant. (See attached Planning Commission Information Sheets dated 2 -11 -98 for Application No. 98002 and Application No. 98003.) Chair Willson called for questions on the applications from the Commissioners. Commissioner Walker expressed concern about signs for the new facility. Mr. Warren stated that the facility is allowed one freestanding sign and no more than 15% of a building wall to be occupied by signs. Commissioner Newman asked for a clarification of the parking situation. Mr. Warren stated that the area for 34 parking spaces has to be available for construction only if the City sees the need arise for those extra spaces. Commissioner Walker asked if the applicant would need to license the above apartment which is presently used for a 24 -hour caretaker of the animals. Mr. Warren stated that this has not been • enforced before and has managed to "fall between the cracks." In other words, it should have been licensed in the past and will now have to be licensed for the future. Commissioner Newman questioned if the owner of the building lives on the premises, then would there be a need for a license. Mr. Warren stated that there would not be a need for a license in the case where the owner could homestead the property and live there as well. PUBLIC HEARING (APPLICATION NQ. 98002 - WILLIAM N. DUDLEY) There was a motion by Commissioner Erdmann, seconded by Commissioner Nelson, to open the public hearing on Application No. 98002 at 8:18 p.m. The motion passed unanimously. Chair Willson opened the public hearing by asking William N. Dudley to step up to the podium. Mr. Dudley, applicant, briefly recapped his intentions for the two lots as stated in the Planning Commission's Information Sheet. Chair Willson addressed three issues to Mr. Dudley: 1) The possibility of a future tunnel to connect the two buildings. Mr. Dudley stated he would like to do this eventually, but it is not in the plans right now. 2) Color of the building. Mr. Dudley stated that a color has not been chosen at present, but assured the Commission that it would be a neutral color to coincide with surrounding buildings. 3) Trash enclosure. Mr. Dudley stated that the trash disposal facilities will be screened to blend in with surroundings. • 2 -11 -98 Page 2 Commissioner Nelson expressed concern about proper drainage as there will be an addition of wash • racks for the animals. Mr. Dudley stated that his engineer has installed the proper drainage facilities in the blueprints. Mr. Warren asked who supplies the pets for the grooming school. Mr. Dudley said that the school is responsible for providing the animals. These animals do not spend the night. The public brings their pets in to be groomed by students for a reduced rate. Commissioner Nelson questioned how long the classes run. Mr. Dudley said the training is a 600 hour course. Commissioner Walker asked Mr. Dudley if he is willing to limit his pet food sales. Mr. Dudley stated that he does not sell anything you can buy at retail stores. He only sells specialized foods, therefore, limiting sales. Commissioner Erdmann was concerned about fecal sanitation. Mr. Dudley assured him that this would be taken care of in an appropriate manner. Commissioner Walker requestioned the lighting issue. Mr. Dudley stated that no lights would leak out onto other property, France Avenue, or Highway 100. Commissioner Newman readdressed the siding issue. Mr. Dudley said he would be taking bids on • both stucco and vinyl siding. No other individuals from the public appeared before the Commission during the public hearing on Application No. 98002. CLOSE PUBLIC HEARING (APPLICATION NO. 98002) There was a motion by Commissioner Walker, seconded by Commissioner Nelson, to close the public hearing at 8:25 .m. The motion asked . unanimous) P g P P Y The Secretary noted that because this application represented a recombining of parcels to a pre- existing platted lot, not all of the final platting process may be required. The applicant may only have to file the request provided the combination has been approved by the City. He said he would review the matter with the City Attorney and advise the City Council at the time this application is considered. In the meantime, however, the Commission should proceed as though it was making a recommendation on a preliminary plat. Chair Willson called for further uestions from the Commissioners. The Commissioners i q s did not interpose objections to the preliminary plat requested under Application No. 98002, submitted by William N. Dudley, subject to certain conditions and the Secretary's comments. • 2 -11 -98 Page 3 ACTION RECOMM APPROVAL OF APPLICAT NO. 98002 - WILLIAM N. • DUDLEY There was a motion by Commissioner Newman, seconded by Commissioner Walker, to recommend to the Council that it approve Application No. 98002, a request for a preliminary plat to recombine into a single lot two parcels of land addressed as 4900 and 4902 France Avenue North, subject to the following conditions upon review by the City Attorney: 1. The final plat is subject to review and approval by the City Engineer. 2. The final plat is subject to the provisions of Chapter 15 of the City Ordinances. 3. The final plat shall be approved by the City Council and filed with Hennepin County prior to the issuance of building permits for construction of the building comprehended under Planning Commission Application No. 98003. Voting in favor: Chair Willson, Commissioners Erdmann, Nelson, Newman, and Walker. The motion passed unanimously. The Council will consider the recommendation at its Monday, February 23, 1998 meeting. The applicant must be present. Major changes to the application as reviewed by the Commissioners will require that the application be returned to the Commission for re- consideration. • Chair Willson called for further questions from the Commissioners. The Commissioners did not interpose objections to the site and building plan approval requested under Application No. 98003, submitted by William N. Dudley. ACTION RECOMM APP ROVA L OF APPLICATI NO. 98003 - WILLIAM N. DUDLEY There was a motion by Commissioner Newman, seconded by Commissioner Nelson, to recommend to the Council that it approve Application No. 98003, a request for a site and building plan approval to build a one -story building with a full basement in which instruction and training in pet grooming will be provided, on property at 4900 and 4902 France Avenue North, subject to the following conditions: 1. Building plans are subject to review and approval by the Building Official with respect to applicable codes prior to the issuance of permits. 2. Grading, drainage and utility plans are subject to review and approval by the City Engineer prior to the issuance of permits. 3. A site performance agreement and supporting financial guarantee in the amount to PP g be determined based on cost estimates shall be submitted prior to the issuance of permits to assure completion of approved site improvements. • 2 -11 -98 Page 4 4. Any outside trash disposal facilities and rooftop or on- ground mechanical equipment • shall be appropriately screened from view utilizing materials that will match surrounding buildings. 5. The new building is to be equipped with an automatic fire extinguishing system to meet NFPA standards and shall be connected to a central monitoring device in accordance with Chapter 5 of the city ordinances. 6. An underground irrigation system shall be installed in all landscaped areas to facilitate site maintenance. 7. Plan approval is exclusive of all signery which is subject to chapter 34 of the city ordinances. 8. B -612 curb and gutter shall be provided around all parking and driving areas. 9. The applicant shall submit an as -built survey of the property, improvements and utility service lines, prior to release of the performance guarantee. 10. The final plat comprehended under Planning Commission Application No. 98002 shall be given final approval by the City Council and filed with Hennepin County prior to the issuance of building permits for the construction of the building • comprehended under this applications. 11. The applicant shall provide appropriate erosion and sediment control devices on the site during construction as approved by the City's Engineering Department. 12. Approval of the application acknowledges pet grooming instruction and pet training as permitted uses in the I -2 zoning district subject to the city's licensing requirements as a "commercial kennel." The applicant shall be required to obtain such a license for the new building. 1 3). Approval of this application acknowledges the continued use of a portion of the pet hospital as a dwelling unit to provide 24 -hour monitoring of animals kept there. The owner is required to apply for an obtain a rental dwelling license for this apartment unit, or cease the residential occupancy of this unit. 14. Approval of this application acknowledges the incidental sale of prescription pet food and supplies at the pet grooming instruction and training center. 15. Approval of this application acknowledges a parking requirement of 34 on -site parking spaces for the two buildings comprehended under this plan. Twenty -one 2 -11 -98 Page 5 parking spaces are required for the pet grooming instruction and training center and 13 parking spaces for the pet hospital. 16. Approval of this plan acknowledges a proof of parking for five additional parking spaces easterly of the proposed parking lot. These parking spaces shall be added only upon a determination that additional spaces are needed and the applicant is given written notice to provide them. Voting in favor: Chair Willson, Commissioners Erdmann, Nelson, Newman, and Walker. The motion passed unanimously. The Council will consider the recommendation at its Monday, February 23, 1998 meeting. The applicant must be resent. Major changes to the application as reviewed b the Commissioners will P J PP Y require that the application be returned to the Commission for re- consideration. DISCUSSION ITEM: a. Uses Abutting Open Space Zone Mr. Warren presented City Council's request for Planning Commission input on uses abutting open spaces in Brooklyn Center and used an overhead transparency map of the City. Mr. Warren mentioned five areas that the open spaces are used for at present: 1) water, 2) watershed, 3) water conservation uses, 4) holding areas for water system, and 5) provides a buffer between business and residential, etc. He said there are places within the City designated for this already, like areas along the east side of Twin Lake, and parts on either side on Shingle Creek Parkway. Mr. Warren stated that at present, there really is no conflict on what this land is being used for. Further, Mr. Warren stated he will report back to the City Council when the Commission forms an opinion on the matter. The question that needs to be addressed is whether or not there are certain types of uses which should not abut the open space designation. Chair Willson felt that there are laws to tell us what to do with these open spaces if the need arises. He did not believe that the City needed to prevent certain uses from abutting open spaces. Commissioner Erdmann stated he felt the existing open space isn't going anywhere and is already being used, such as water and wetlands. He doesn't feel there is a conflict. Commissioner Erdmann noted that this is not a pressing issue at this time and, when a conclusion is made by the Planning Commission, it needs to be a short answer. Commissioner Nelson stated the City might be creating a problem by changing the usage of this area when, at present, there does not appear to be a problem. 2 -11 -98 Page 6 Commissioner Walker stated the open space should be left alone as most of it is either recreational or a buffer. But as a buffer, it does not seem to be necessary to be restrictive with the uses that abut open space. Commissioner Newman agreed everything is all right as is. OTHER BUSINESS The Commission did not have any further business. ADJOURNMENT There was a motion by Commissioner Erdmann, seconded by Commissioner Walker, to adjourn the Planning Commission meeting. The motion passed unanimously. The meeting adjourned at 9:09 p.m. Chair Recorded and transcribed by: Lori Tierney TimeSaver Off Site Secretarial, Inc. • 2 -11 -98 Page 7 MEMORANDUM • TO: Michael J: McCauley, City Manager FROM: Charlie Hansen, Finance Director DATE: February 18, 1998 SUBJECT: Resolution Amending the 1997 General Fund Budget to Increase Appropriations for Various Operating Departments The attached resolution adjusts the 1997 General Fund Budget so that no department exceeds its appropriation. This adjustment is necessary because of the eighteen month span of time between budget preparation and the conclusion of the budget year. In the case of some of the departments listed, there simply were higher levels of activity than were anticipated. In other cases, natural disasters such as the spring flood and the July windstorm caused additional costs. The City Charter allows the City Council to increase the budget, but only if there actual revenue increases to offset the increased appropriations. For all the appropriation adjustments, the offset is higher revenues. Some of the revenues are specifically tied to the expenditure which went over the appropriation. Other revenues are general revenues. ® REVENUE INCREASES Lodging tax collections finished the year about $88,000 over estimated revenues and the resulting payments to the North Metro Convention Bureau are running about $43,000 higher than was anticipated in the 1997 Budget. The balance of the revenues retained by the City are used by this resolution to cover divisions which had increased expenditures, but no corresponding revenues. The City received an extra ordinary refund of worker's compensation insurance premiums in 1997. Part of the General Fund's share of this refund in the amount of $48,600 is used to cover divisions which had increased expenditures, but no corresponding revenues. Federal disaster grants totaling $68,000 were received. They were intended to directly pay for flood control costs of $28,000 in the Emergency Prepared Division and storm damage costs of $40,000 in the Forestry Division. Fire insurance premium aid from the State of Minnesota came in $14,000 over estimates and state law requires that entire amount to be paid out as a contribution to the Fire Relief Association. The resolution only increases appropriations by $3,000 since the Fire Department budget in total is only that much over budget. Teen Recreation Programs experienced $2,400 of increased revenues along with $5,000 of increased expenditures due to increased registrations in its summer conditioning program. APPROPRIATION INCREASES The City Clerk Division experienced increased costs for legal notice publication and contractual services. The Finance Department had increased personnel costs due to the need to hire a temporary replacement for an employee on maternity leave. Printing of the 1997 budget was sent to an outside printer at a higher cost than anticipated. The Civic Events saw higher costs for Police Officer overtime during the Earle Brown Days and the City's half share of the cost of the open house at the Earle Brown Heritage Center. The attached memo prepared by Jim Glasoe explains the increases in the Divisions which report to him. The attached memos prepared by Diane Spector explain the increases in the Divisions which report to her. Member introduced the following resolution and moved its • adoption: RESOLUTION NO. RESOLUTION AMENDING THE 1997 GENERAL FUND BUDGET TO INCREASE APPROPRIATIONS FOR VA RIOUS OPERATING FUNDS WHEREAS, Section 7.08 of the City Charter provides the City Council with the authority to increase the appropriations fixed in the budget, but only to the extent that actual revenues exceed the estimates; and WHEREAS, in the course of carrying out city operations during 1997, some departments found it necessary to operate at higher levels of activity than was anticipated in the 1997 budget; and WHEREAS, actual revenues have in several cases exceeded the estimates in the budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center to amend the 1997 Annual Budget as follows: 1. Appropriations in the General Fund are increased in the following divisions: City Clerk $4,000 Finance 7,000 Fire Department 3,000 Emergency Preparedness 28,000 Convention & Tourism 43,000 Building Maintenance 40,000 Government Buildings Grounds Maintenance 11,500 Street Lighting 2,000 Maintenance for Recreation Programs 5,000 Forestry 40,000 Recreation Teen Programs 5,000 General Recreation 6,000 Recreation Pool 10,000 Civic Events 7,500 Total $212,000 • RESOLUTION NO. • 2. Estimated revenues in the General Fund are increased in the following categories: Lodging Taxes $88,000 Federal Disaster Grants 68,000 Minnesota Fire Insurance Rebate Aid 3,000 Teen Recreation Program Revenue 2,400 Refund of Worker's Comp Insurance Premiums 50,600 Total $212,000 Date Mayor ATTEST: City Clerk • The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • MEMORANDUM • DATE: February 17, 1998 TO: Charlie Hansen FROM: Jim Glasoe SUBJECT: 1997 Prelimi?ry Bu dget Results Per your request, I have analyzed the government buildings and recreation budgets in an attempt to identify why expenditures exceeded allocations in their respective divisions. With respect to government buildings, almost 70% of the overage can be traced to much higher than anticipated utility charges. These charges alone, account for more than $25,000 of the over expenditures. In addition to the utility charges, additional overages of approximately $10,000 were incurred as the result of increased overtime and janitorial service charges. These expenditures were necessitated by the absence of one of our full time custodians, who has been out of work for the majority of the year with a work related injury, and the absence of an additional custodian that was out for a three month period for knee replacement surgery. Also not anticipated in 1997, was the replacement of the roof at our cold storage facility at the public works garage. Although the majority of that repair was paid out of the contingency account, approximately $3,200 was coded to the Government Buildings accounts. With regard to the Recreation/Community Center operations, a number of areas have been identified as contributing to the increased expenditures. As with government buildings division, increased utility charges accounted for almost 70% of the over expenditure in the pool division. In addition, increased expenditures were identified in the cleaning and paper supply areas. As a part of our former janitorial contract, the contractor supplied most of the cleaning products for the buildings. These items were underestimated for the 1996 budget and were adjusted for 1997. However, the expenditures were still somewhat higher than anticipated. The allocations have again been increased for 1998. In the general recreation division, increased expenditures were largely the result of program expansion. The fireworks portion of the entertainment in the park's program was increased and evening swim lessons were offered at Northview during the summer sessions. It should be • noted, that both of these expenditure increases were 100% supported by increased revenues. • With respect to teen programs, the increased expenditures were again the result of program expansion. The summer conditioning program, ( a weight training program held at Brooklyn Center High School) had double the anticipated registration. This increased registration necessitated increasing expenditures for supervision and supplies. These increases, like the above, were supplemented by a corresponding increase in revenues. As always, if you have any questions or need additional information, please let me know. cc: File • • T BROOKLYN TER Public 'Works Department • t ry MEMORANDUM Engineering TO: Charlie Hansen / Streets U�� J FROM: Diane Specto � Parks SUBJ: 1997 Operating Budget Overages NNUMNOM Public DATE: February 18, 1998 Utilities Central Garage The 1997 expenditures of three Public Works divisions exceeded their budgets. The AA following explains why this occurred: Watershed Street Lighting Management The expenditures exceeded budget by about $1,456. A deficit of $5,131 in electric services was offset by an unexpended balance of $3,675 in contractual service, and • maintenance and repairs. Early in 1997, it was found that electric service costs for traffic signals was erroneously being charged to this division rather than Traffic Control. The correction was made so that starting in April, those costs were properly charged. However, there was no corresponding transfer of January through March expenditures of about $6,000 to the Traffic Control division. If that correction had been made, then the Street Lighting division budget would not have been exceeded. There was a balance of $6,041 left in the Traffic Control budget for electric service. Maintenance for Recreation Program The expenditures exceeded budget by about $3,900. A deficit of $5,862 in wages and fringe benefits was offset by an unexpended balance of $1,951 in supplies. This occurred because while maintenance staff are budgeted as "whole persons," rather than as fractional FTE, wages and benefits are charged as time is actually spent. The actual time spent providing this service was slightly more than the actual 1.0 FTE budgeted for it. Forestry The expenditures exceeded budget by about $38,334. As seen on my January 15, 1998 • memo (attached), about $35,163 of that deficit is additional costs associated with the cleanup after the July 1, 1997 storm. Charlie Hansen • February 18, 1998 Page 2 The balance of the deficit is primarily costs which were associated with the storm, but which were not "extra," for example part-time wages and benefits. Part-time employees who were budgeted to work in other divisions on other tasks were reassigned to work on storm cleanup. The $8,991 in part-time employee wages which were spent in forestry were offset by a balance of $3,413 in Grounds Maintenance, $3,779 in Park Facilities Maintenance, and $1,897 in Traffic Control. It should be noted that the Forestry budget for wages of regular employees was not exceeded even though the maintenance crews dedicated a considerable amount of effort to the cleanup. This is because the hard and icy winter in early 1997 prevented the street and park maintenance crews from trimming boulevard trees. Had there been no July 1 storm to cleanup, forestry expenditures for 1997 would have come in well under budget. The $35,163 in "additional" costs associated with the July 1 storm is offset by $43,789 of disaster aid received from FEMA. • • r,y,r BROOKL 3 "V • CENTER Public Works Department MEMORANDUM Di , TO: Charlie Hansen Engineering FROM: Diane Spectorc Streets 41?6 SUBJ: 1997 Forestry Budget Parks DATE: January 15, 1998 Public Utilities In July, 1997 the Public Works Department responded to a severe wind storm which downed numerous trees throughout the City, with a large concentration in the area of the City north of 69th Avenue, from the west City limits to Palmer Central Lake. The storm was declared a federal disaster, and the City applied for and Garage received $43,789 from FEMA in partial reimbursement of eligible expenses incurred. Accounting for expenses incurred in responding to this disaster was in the Forestry Division 452, Program 2895, Storm Damage. A portion of the costs Watershed incurred for cleanup was for regular wages of both full and.part time employees. Management These employees were budgeted in several different divisions of the Public Works Department, so there was no additional onal ex ense to the City. However, P there were expenses which were not anticipated in the budget, so the 1997 end of year expenses may well exceed the budget. The following are the estimated unbudgeted expenses to the Forestry Division budget. Overtime $1,341 PERA (estim) 60 FICA (estim) 103 Worker's comp (estim) 46 Operating supplies 75 Repair & maintenance equipment 201 Other contractual 26,644 Tree contractor charges 266 Solid waste disposal 6.427 Estimated total $35,163 Please note that the amount of federal reimbursement is g reater than the above figure because FEMA will reimburse the cost of using City equipment. Central Garage charges for the equipment used in this cleanup were reflected in other • divisions, and were not specifically assigned to the Storm Damage program. r t MEMORANDUM • DATE: February 8 199 ary 8 TO: Michael J. McCauley, City Manager FROM: Diane Spector, Director of Public Works SUBJECT: Celebrate Brooklyn Boulevard I met recently with Frank Slawson, representing the Brooklyn Community Chamber of Commerce, about the Chambers' Celebrate Brooklyn Boulevard proposal. I had a number of questions about operations which I believed needed to be resolved before I could feel comfortable recommending to you that the Council support the proposal. In general, I am satisfied that the Chamber has addressed these concerns, or has a plan in place should the issue arise. The Chamber understands that the City is unable to dedicate any maintenance staff time to the proposed improvement, but that we will be more than happy to provide advice and counsel. • Attached to this memo is the list of concerns I discussed with Mr. Slawson, and his responses. A resolution of support for the proposal is attached for Council consideration. Questions Re: "Celebrate Brooklyn Boulevard" Questions regarding operations: Who will be responsible for daily monitoring of planters to assure the plants are adequately watered, maintained, not vandalized? Who will be the emergency contact regarding maintenance concerns and emergencies? Kent Campbell and/or the current Chamber president Who will be responsible for cleaning up /repairing vandalism? Planters which are damaged or destroyed due to accident? Adoptor and sponsor (the entity which actually purchases the planter) are encouraged to work together to respond to smaller issues; larger issues will be resolved on a case by case basis. What happens to planters which are in between adopters, or which are inadequately maintained? Depending on the situation, adoptors of adjacent planters would be requested to temporarily adopt the `in between ": planter until a new adoptor is found. Also, if a planter needs to be temporarily removed, the Chamber has a tentative agreement with Malmborg's to store them. Questions regarding planters: Will the planters be removed in the winter? Planters may not interfere with snow removal operations, including plowing, winging, snow removal, and sidewalk plowing. It is expected that planters will stay year round, however, they may need to be temporarily relocated to avoid becoming a plowing problem. The chamber will work with the City and the County on planter locations. Will they be placed on pads, turf, sidewalk? Turf, since they are designed to drain from the bottom. Planters which are in the sight triangle may not be planted with taller materials which would impede drivers' vision and clear sight of oncoming traffic. Of special concern would be intersections such as 61st Avenue, which have no traffic control on Brooklyn Boulevard. The Clear View ordinance prohibits objects, including plant materials, which materially impede driver's vision from a height of 2 -1/2 feet above centerline elevation to 10 feet above centerline elevation. The Chamber understands, and will be developing plant material guidelines. Also, they will be purchasing 18" high planters. Who will obtain easements for the lacement of an planters on private property Chamber, but P Y P P it is hoped all can be placed on public right of way or easement. Also, all property owners will be informed if a planter will be placed adjacent to their property. The north and south ramps at I -694 are shown as Major Intersections. If planters are placed on Mn/DOT ROW you must obtain a Land Use Permit from Mn/DOT. They have a contact at 11n /DOT and will obtain necessary approvals. Demolition of the existing fire station and liquor store at 63rd and Brooklyn Boulevard, and ® construction of the new fire station will begin summer, 1998. This construction work will likely make the souttheast corner of that intersection unavailable for planters until after substantial completion of the facility in spring, 1999. They understand. • Questions regarding liability: The City would require that it be named an Additional Insured on the Chamber's insurance. They understand, and will do so. The City is not responsible for damage to objects in the right of way which occurs as a result of snow clearing operations. They understand, and will work closely with Street Supervisor to avoid this. • Member introduced the following resolution and moved • its adoption: RESOLUTION NO. RESOLUTION SUPPORTING CELEBRATE BROOKLYN BOULEVARD INITIATIVE OF BROOKLYN COMMUNITY CHAMBER OF COMMERCE WHEREAS, the Brooklyn Community Chamber of Commerce has proposed a beautification project along Brooklyn Boulevard where private businesses will adopt planters from the Brooklyn Community Chamber of Commerce; and WHEREAS, this initiative of the Brooklyn Community Chamber of Commerce is consistent with the City's efforts in previous studies related to the beautification and upgrading of Brooklyn Boulevard; and WHEREAS, the Brooklyn Community Chamber of Commerce will be responsible for the placement, maintenance, and operation of the Celebrate Brooklyn Boulevard project; and WHEREAS, this initiative will beautify Brooklyn Center. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of • Brooklyn Center that the Brooklyn Community Chamber of Commerce Celebrate Brooklyn Boulevard planter program be and hereby is supported. BE IT FURTHER RESOLVED that the City Council requests that Hennepin County approve the application of the Brooklyn Community Chamber of Commerce for the Celebrate Brooklyn Boulevard planter program Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. MEMORANDUM • DATE: February 17, 1998 TO: Michael J. McCauley, Manager Y� Y g FROM: Diane Spector, Director of Public Services O SUBJECT: Staff Report Re: Tax Forfeit Property The latest list of tax forfeit property includes a parcel which the City may be interested in acquiring. It is a parcel of land on the south side of 69th Avenue, just west of Humboldt Avenue (see map 1). The owner of this parcel about four years ago attempted to donate it to the City, but for various reasons the donation never occurred. The parcel has now gone tax forfeit; if the City does not wish to acquire it for a public purpose, then Hennepin County will attempt to dispose of the parcel. The parcel is about 172 feet wide and about 400 feet deep. It would be ideal for a "pocket park," or totlot similar to Wangstad, Marlin, or Brooklane Parks. These parks offer only a few amenities and no parking. Possible amenities that could be considered after neighborhood • review would be basketball courts, or tot - oriented play equipment. Obviously creation of another park would require significant review and discussion by the Council, the Park and Recreation Commission, and the neighborhood. The area in general is not deficient in park lands, but there are streets with considerable levels of traffic which separate the various neighborhoods, and there may well be demand for some additional amenities which would serve the multi - family housing area. There is a very short timeline for the Council to make the decision if it wants to obtain the parcel for public purposes. The deadline for submitting that request is March 20, 1998, which leaves just one Council meeting in the interim. However, there is no particular deadline for making the decision of whether or not the parcel should be developed into a public park; that decision does NOT have to be made at the time the Council decides to acquire the parcel. It is possible for the Council to acquire the property for study, then turn it back to the County should it decide in the future that it does not want to develop the parcel into a park. However, the Council should only acquire the property for study if there is some reasonable possibility of public use; if the Council is not interested in pursuing the concept, or believes there is no public support for the concept, then the parcel should not be acquired. I would recommend the following steps: • 1) February 23 Council meeting: present concept, initial Council discussion. 2) March 9 Council meeting. If, as a result of the February 23 discussion the Council • decides to consider the matter further, staff would gather additional information such as: police, recreation, community development, and maintenance comments about the proposal; possible improvements and their estimated cost; a plan for further community discussion should the Council desire to consider the matter further. At this meeting, if the Council should so desire, a resolution notifying Hennepin County of the City's desire to obtain the parcel for public purposes would be presented for the Council to consider. 3) A feasibility study would be prepared, with Council, Commission, and community input. If this is pursued, the Council should establish a deadline such as August 1, 1998. This would provide the Council with opportunity to discuss the study, and if the park concept is approved, program the improvements into the upcoming Capital Improvement Program. • • Location Of Tax Forfeit 71 Fr L , j Parcel l _ = - =� 1 -_ :- _ -�_ + -�� - - -�L g0ai R Tax Forfeit J, Parcel F -- Y 41 Y 3[ City of Brooklyn Center A great place to start. A great place to stay. • MEMORANDUM TO: Mayor Kragness, Councilmembers Carmody, Hilstrom ,-L;asman, and Peppe FROM: Michael J. McCauley, City Manager DATE: February 19, 1998 7 SUBJECT: Set Joint Meeting with Housing Commission for April 21, 1998, at 7 p.m. I would ask that the Council set a joint meeting with the Housing Commission for Tuesday, April 21, 1998, at 7 p.m. in Constitution Hall. The purpose of the meeting is to get public input on the proposed time of sale ordinance. • 6301 Shingle Creek Pkwy, Brooklyn Center, IWN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer City of Brooklyn Center A great place to start. A great place to stay. • MEMORANDUM TO: Mayor Kragness, Councilmembers Carmody, Hilstrom, Las an, and Peppe FROM: Michael J. McCauley, City Manager A;6 DATE: February 19, 1998 SUBJECT: Discussion of Starting Time for February 27, 1998, Council Retreat Councilmember Lasman has asked that the starting time for the February 27, 1998, Council retreat be discussed to see if it might be started at 1 or 1:30 p.m. rather than noon due to a conflict. • • 6301 Shingle Creek Pkwy, Brooklyn Center, JWN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer • MEMORANDUM DATE: February 19, 1998 TO: Michael J. McCauley, City Manager FROM: Diane Spector, Director of Public Works SUBJECT: Resolution Naming the Grandview Park Babe Ruth Field "Phil Cohen Field" The City Council has been approached by a citizens' group to consider naming a recreational facility after former Councilmember and Mayor Phil Cohen. Phil has long been active in Brooklyn Center youth recreation, especially baseball. After consulting with Park Maintenance and Recreation we recommend the Council consider naming the Grandview Park Babe Ruth field for Phil Cohen. • • Member introduced the following resolution and moved • its adoption: RESOLUTION NO. RESOLUTION NAMING BASEBALL FIELD AT GRANDVIEW PARK IN HONOR OF PHILIP Q. COHEN WHEREAS, Philip Q. Cohen has served the City of Brooklyn Center in numerous capacities including terms as Mayor and Council Member; and WHEREAS, Philip Q. Cohen has been tireless in his efforts to promote youth baseball in Brooklyn Center; and WHEREAS, Philip Q. Cohen has also served the community in numerous City civic organizations and projects; and WHEREAS, it would be fitting and proper to recognize Philip Q. Cohen's many contributions to the community. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the baseball field at Grandview Park be and hereby is named in honor of • Philip Q. Cohen in recognition and appreciation for his many years of service to the citizens of Brooklyn Center. Date Mavor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. •