Loading...
HomeMy WebLinkAbout1998 03-09 CCP Regular Session CITY COUNCIL itiIEETING Public Copy • City of Brooklyn Center March 9, 1998 AGENDA 1. Informal Open Forum With City Council - 6:45 p.m. - provides an opportunity for the public to address the Council on items which are not on the agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council Members will not enter into a dialogue with citizens. Questions from the Council will be for clarification only. Open Forum will not be used as a time for problem solving or reacting to the comments made but, rather, for hearing the citizen for informational purposes only. 2. Invocation - 7 p.m. 3. Call to Order Regular Business Meeting 4. Roll Call 5. Council Report ® 6. Approval of Agenda and Consent Agenda -The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. a. Approval of Minutes Councilmembers not present at meetings will be recorded as abstaining from the vote on the minutes. 1. February 23, 1998 - Regular Session b. Approval of Application for Authorization for an Exemption from Lawful Gambling License Submitted by Metro Chapter of the Minnesota Waterfowl Association -This event will be held at the Minneapolis Hilton, 2200 Freeway Boulevard. C. Set Council Retreat Date for Friday, August 14, 1998, at 1 p .m. at Earle Brown Heritage Center d. Resolution Authorizing the City_ iManager to Enter Into a Joint Powers Purchasing Agreement With the City of St. Paul i CITY COUNCIL AGENDA -2- INlarch 9, 1998 s e. Resolution Approving Plans and Specifications and Authorizing Advertisement for Bids, Improvement Project No. 1998 -08, Contract 1998 -C, Reforestation of 1997 Street Improvement Project Areas f. Licenses 7. Public Hearings a. Regarding Proposed Improvement Project Nos. 1998 -01, 02, and 03, Bellvue Neighborhood Street, Storm Drainage, and Utility Improvements 1) Resolution Ordering Improvements, Approving Plans and Specifications and Authorizing Advertisement for Bids, Improvement Project Nos. 1998 -01, 02, and 03, Bellvue Neighborhood Street, Storm Drainage, and Utility Improvements -Requested Council Action: -Open the public hearing. -Take public input. -Close the public hearing. - Motion to adopt resolution. b. Regarding Proposed Improvement Project Nos. 1998 -04, 05, and 06, St. Al's Neighborhood Street, Storm Drainage, and Utility Improvements 1) Resolution Ordering Improvements, Approving Plans and Specifications and Authorizing Advertisement for Bids, Improvement Project Nos. 1998 -04, 05, and 06, St. Al's Neighborhood Street, Storm Drainage, and Utility Improvements -Requested Council Action: -Open the public hearing. -Take public input. -Close the public hearing. - Motion to adopt resolution. C. Regarding Resolution Certifying Special Assessments for Delinquent Public Utility Service Accounts to the Hennepin County Tax Rolls CITY COUNCIL AGENDA -3- March 9, 1998 s 1) Resolution Certifying Special Assessments for Delinquent Public Utility Service Accounts to the Hennepin County Tax Rolls -Requested Council Action: -Open the public hearing. -Take public input. -Close the public hearing. - Motion to adopt resolution. d. Regarding Proposed 1998 Urban Hennepin County Community Development Block Grant Program 1) Resolution Approving Projected Use of Funds for 1998 Urban Hennepin County Community Development Block Grant Program and Authorizing Signature of Subrecipient Agreement with Hennepin County and Any Third Parry Agreements -Requested Council Action: -Open the public hearing. ® -Take public input. -Close the public hearing. - Motion to adopt resolution. S. Council Consideration Items a. Mayoral Appointments to City Advisory Commissions -Requested Council Action: - Motion to ratify Mayoral nominations. b. Resolution Authorizing Lease at Boulevard Shopping Center - Requested Council Action: - Motion to adopt resolution. C. Resolution Establishing Improvement Project No. 1998 -07, Street Improvements, 68th and Lee Avenues, Accepting Engineer's Feasibility Report and Calling for an Improvement Project Hearing, Declaring Cost to be Assessed, and Calling for a Special Assessment Hearing - Requested Council Action: - Motion to adopt resolution. • CITY COtiNCIL AGENDA 4- March 9, 1998 i d. Resolution Establishing Improvement Project No. 1998 -18, Street Improvements, John Martin Drive, Accepting Engineer's Feasibility Report and Calling for an Improvement Project Hearing, Declaring Cost to be Assessed, and Calling for a Special Assessment Hearing *Requested Council Action: - Motion to adopt resolution. e. Resolution Establishing Improvement Project No. 1998 -19, Street Improvements, James and 67th Avenues, Accepting Engineer's Feasibility Report and Calling for an Improvement Project Hearing, Declaring Cost to be Assessed, and Calling for a Special Assessment Hearing -Requested Council Action: - Motion to adopt resolution. £ Brooklyn Community Chamber of Commerce Request to Form Sign Ordinance Task Force -Requested Council Action: i - Council discuss. g. Report on Maintenance of Tax- Forfeit Parcels -Requested Council Action: -This report is a follow up from the February 23, 1998, Council request. h. Update on Code Enforcement -Requested Council Action: -City Manager will provide verbal report. 9. Adjournment City Council Agenda Item No. 6a March 9,1998 DRAFT ® MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER N THE COUNTY OF HENNEPN AND THE STATE OF MINNESOTA REGULAR SESSION FEBRUARY 23, 1998 CITY" HALL CALL TO ORDER INFORMAL OPEN FORUM The Brooklyn Center City Council met in informal open forum and was called to order by Mayor Myrna Kragness at 6:45 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, Kay Lasman, and Robert Peppe. Also present: City Manager Michael J. McCauley, Assistant City Manager Jane Chambers, Director of Public Works Diane Spector, City Attorney Charlie LeFevere, and City Clerk Sharon Knutson. INFORMAL OPEN FORUM • No one appeared for informal open forum. ADJOURN( INFORMAL OPEN FORUM A motion by Councilmember Carmody and seconded by Councilmember Lasman to adjourn informal open forum at 6:55 p.m. passed unanimously. INVOCATION A moment of silence was observed. CALL TO ORDER RF.CTUTLAR BUSINESS MEETING The Brooklyn Center City Council met in regular session and was called to order by Mayor Myrna Kragness at 7:01 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, Kay Lasman, and Robert Peppe. Also present: City Manager Michael J. McCauley, Assistant City Manager Jane • Chambers, Director of Public Works Diane Spector, Planning and Zoning Specialist Ron Warren, 2/23/98 -1- DRAFT City Attorney Charlie LeFevere, and City Clerk Sharon Knutson. COUNCIL REPORT Councilmember Peppe reported his attendance at the February 17 Housing Commission meeting. He explained the City's Housing Inspector gave an overview of the code enforcement program and the Commission discussed the time of sale ordinance. There will be a joint meeting of the Housing Commission and City Council on April 21, 1998, to discuss the time of sale ordinance. Councilmember Lasman reported her attendance at the February 18 Crime Prevention meeting. She explained there will be a citizen and police awards presentation on April 15. Councilmember Carmody reported her attendance at the February 17 Park and Recreation Commission meeting. She explained the Commission discussed the Capital Improvement Program relating to park improvements. Mayor Kragness expressed appreciation to Councilmembers Carmody and Lasman for attending meetings in her absence. She noted she received a letter from the State of Minnesota which indicated the City was in compliance with its emergency operations plan and congratulated all participants. APPROVAL OF AG ENDA AND CON SENT AGENDA Councilmember Carmody requested item 6.b. be removed from the consent agenda for discussion. A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to approve the agenda and consent agenda as amended passed unanimously. APPROVAL OF MINUTES A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to approve minutes of the January 26, 1998 -- Regular Session and February 9, 1998 -- Regular Session as printed passed unanimously. y APPROVAL OF APPLICATION FOR AUTHORIZATIO FOR AN EXEMPTION FROM LAWFUL GAMBLING LICENSE A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to approve application for authorization for an exemption from lawful gambling license to: 1) North Hennepin Community College Foundation at Earle Brown Heritage Center; and 2) Earle Brown Elementary PTA at Earle Brown Elementary School. RESOLUTION ACCEPTING BID AND AUTHORIZING THE PURCHASE OF ONE SEVEN REEL TRACTOR MOWER 2/23/98 -2- Lh41 4,JhY a RESOLUTION NO. 98 -29, Member Carmody introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING BID AND AUTHORIZING THE PURCHASE OF ONE SEVEN REEL TRACTOR MOWER The motion for the adoption of the foregoing resolution was duly seconded by member Hilstrom and passed unanimously. RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1998 -15. ELEVATED STORAGE TANK REPAIR - TOWER Nn, 3 AND AUTHORIZING A CONTRACT FOR PROFESSIONAL SERVICES RESOLUTION NO. 98 -30 Member Carmody introduced the following resolution and moved its adoption: RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1998 -15, ELEVATED STORAGE TANK REPAIR - TOWER NO. 3, AND AUTHORIZING A CONTRACT FOR PROFESSIONAL SERVICES ® The motion for the adoption of the foregoing resolution was duly seconded by member Hilstrom and passed unanimously. SITE PERFORMA GUARANTEE RELEASE - CRACKE BARREL OLD COUNTRY STORE. INC. (1501 JAMES CIRCLE NORTH) A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to release the site performance guarantee in the amount of $200,000 to Cracker Barrel Old Country Store, Inc. (1501 James Circle North) passed unanimously. RESOLUTION AWARDING CONTRACTS FOR CITY INSURANCE POLICIES AND CONTRACTS FOR THE INSURANCE AGENT FOR 1998 RESOLUTION NO. 98 -31 Member Carmody introduced the following resolution and moved its adoption: RESOLUTION AWARDING CONTRACTS FOR CITY INSURANCE POLICIES AND CONTRACTS FOR THE INSURANCE AGENT FOR 1998 2/23/98 -3- O LD' R A F `111l1 1 11[1 � The motion for the adoption of the foregoing resolution was duly seconded by member Hilstrom and passed unanimously. AUTHORIZATION TO ACCEPT THE GFNERA_L CONCEPT OF HENNEPIN COUNTY PURCHASE OF NEW ELECTION EQUIPMENT A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to accept the general concept of Hennepin County purchase of new election equipment and authorize the City Manager to execute the Concept Approval passed unanimously. LICENSES A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to approve the following list of licenses passed unanimously. MECHANICAL SYSTEMS Centraire Heating & A/C 7402 Washington Ave. S., Eden Prairie Fair Air, Inc. 1330 Wachtler Ave, Mendota Heights RENTAL DWELLINGS Egons Podnieks Garden City Court Apartments Ewing Square Associates Ewing Square Townhouses 10. Curtis Erickson Lake Shore Apartments Dakota Communities, Inc. 5449 Lyndale Ave. N. Bernard McDonough 4703 68th Ave. N. SIGN HANGER Crosstown Sign 10166 Central Avenue, Blaine Electro Neon & Design, Inc. 1680 99th Lane NE, Blaine Lawrence Sign 945 Pierce Butler Route, St. Paul Nordquist Sign Co. 312 West Lake Street, Minneapolis Schad -Tracy Signs, Inc. P. O. Box 357, Oronoco SignArt Co., Inc. 2170 Dodds Road, Mendota Heights Suburban Lighting, Inc. 6077 Lake Elmo Ave. N., Stillwater TAXICAB Town Taxi 456, #112 7000 57th Avenue North, Crystal PLANNING COMMISSION APPLICATION NO. 98002 SUBMITTED BY WILLIAM N. DUDLEY FOR PRELIMINARY PLAT APPROVAL. TO RECOMBINE INTO A SINGLE LOT TWO PARCELS OF LAND ADDRESSED A$ 4900 AND 4902 FRANCE AVENUE NORTH AND PLANNING COMMISSION APPLICATION NO. 98003 SUBMITTED BY WILLIAM N. 2/23/98 -4- DUDLEY FOR SIT AND BUILDING PLAIN APPROVAL TO CONST A 4.136 SO. FT.. . BUILDNG TO HOUSE A P GROOMING INSTRUCTION AND TRAINING OPERATION AT 4900 FRANCE AVENUE NORTH City Manager McCauley recommended the Council consider both Planning Commission items together since they were submitted by the same applicant and relate to the same site. Planning and Zoning Specialist Ron Warren introduced Planning Commission Application Nos. 98002 and 98003, submitted by William Ni. Dudley. In Planning Commission Application No. 98002, the applicant is requesting preliminary plat approval to recombine into a single lot two parcels of land addressed as 4900 and 4902 France Avenue North. In Planning Commission Application No. 98003, the applicant is requesting site and building plan approval to construct a 4,136 sq. ft. building to house a pet grooming instruction and training operation at 4900 France Avenue North. Mr. Warren explained that approximately 40 years ago these parcels were created through a "metes and bounds" division of Lot 9, Block 5, Brooklyn Manor Addition. The proposed plat will recreate that parcel. The applicant then proposes to demolish the existing building at 4900 France Avenue North and build a new building approximately 32 ft. by 62 ft., which will be operated in conjunction with the Brooklyn Pet Hospital and provide instructional services and training in pet grooming. Mr. Warren defined "commercial kennel" as outlined in Chapter 1 of the City ordinances. He ® explained the zoning ordinance does not define "commercial kennel "; however, the instruction and training for pet grooming should be an allowed use in this zoning district as a similar establishment. Another matter which Mr. Warren explained relates to the fact that within the pet hospital there is a dwelling unit or apartment unit which provides 24 -hour monitoring of the animals. Generally the City requires a rental dwelling license for the dwelling unit, and at this time the dwelling unit has not been licensed, but one should be applied for and obtained by the applicant. One other matter which Mr. Warren explained relates to the sale of pet food and supplies at the pet grooming training center. He explained this would be an incidental and secondary type use and limited to prescription pet food and supplies. Mr. Warren reviewed the 16 conditions which the Planning Commission recommended as part of Planning Commission Application No. 98003. Councilmember Hilstrom asked if the City is setting a precedent that it wouldn't already have had by approving this application. Mr. Warren responded that it would not be an adverse precedent with respect to uses in the I -2 zone. Councilmember Peppe asked if the reconstruction of Highway 100 would affect this area. Mr. Warren responded that the plans for Highway 100 were to close off 50th Avenue, but it should have no impact on this site. 2/23/98 -5- q A Mayor Kragness asked if the site would provide a boarding kennel and inquired as to health inspection requirements. Mr. Warren responded the animals may be boarded if they are at the pet hospital. He said the Health Department would review the site. A motion by Councilmember Peppe and seconded by Councilmember Hilstrom to approve the recombining of the two lots and the reestablishment of Lot 9, Block 5, Brooklyn Manor Addition passed unanimously. A motion was made by Councilmember Peppe to approve Planning Commission Application No. 98003 submitted by William N. Dudley to construct a 4,136 sq. ft. building to house a pet grooming instruction and training operation at 4900 France Avenue North subject to the following conditions: I . Building plans are subject to review and approval by the Building Official with respect to applicable codes prior to the issuance of permits. 2. Grading, drainage, and utility plans are subject to review and approval by the City Engineer prior to the issuance of permits. 3. A site performance agreement and supporting financial guarantee in the amount to be determined based on cost estimates shall be submitted prior to the issuance of permits to assure completion of approved site improvements. 4. Any outside trash disposal facilities and rooftop or on- ground mechanical equipment shall be appropriately screened from view utilizing materials that will match surrounding buildings. 5. -The new building is to be equipped with an automatic fire extinguishing system to meet NFPA standards and shall be connected to a central monitoring device in accordance with Chapter 5 of the City ordinances. 6. An underground irrigation system shall be installed in all landscaped areas to facilitate site maintenance. 7. Plan approval is exclusive of all signery which is subject to Chapter 34 of the City ordinances. 8. B -612 curb and gutter shall be provided around all parking and driving areas. 9. The applicant shall submit an as -built survey of the property, improvements and utility service lines, prior to release of the performance guarantee. 10. The final plat comprehended under Planning Commission Application No 98002 shall be given final approval by the City Council and filed with Hennepin County prior to the 2/23/98 -6- issuance of building permits for the construction of the building comprehended under this application. 11. The applicant shall provide appropriate erosion and sediment control devices on the site during construction as approved by the City's Engineering Department. I Z:1 12. Approval of the application acknowledges pet grooming instruction and pet training as permitted uses in the 1-2 zoning district subject to the City's licensing, requirements as a "commercial kennel." The applicant shall be required to obtain such a license for the new building. 13. Approval of this application acknowledges the continued use of a portion of the pet hospital as a dwelling unit to provide 24-hour monitoring of animals kept there. The owner is required to apply for and obtain a rental dwelling license for this apartment unit, or cease the residential occupancy of this unit. 14. Approval of this application acknowledges the incidental sale of prescription pet food and supplies at the pet grooming instruction and training center. 15. Approval of this application acknowledges a parking requirement of 34 on-site parking spaces for the two buildings comprehended under this plan. Twenty-one parking spaces are • required for the pet grooming instruction and training center and 1 ) parking spaces for the pet hospital. 16. Approval of this plan acknowledges a proof of parking for five additional parking spaces easterly of the proposed parking lot. These parking spaces shall be added only upon a determination that additional spaces are needed and the applicant is given written notice to provide them. The motion was seconded by Councilmember Lasman and passed unanimously. COUNCIL CONSIDERATION ITEMS RESOLUTION AMENDING THE 1997 GENERAL FUND BUDGET TO INCREASE. APPROPRIATIONS FOR VARIOUS OPERATING FUNDS City Manager McCauley explained this resolution adjusts the 1997 General Fund Budget so that no department exceeds its appropriation. While the entire General Fund will come in below budget, there are certain categories which are higher than anticipated. He explained with the spring flood and the July straight line winds of devastation, the Emergency Preparedness budget is over $28,000 and Forestry is over $40,000; however, these will be offset by Federal disaster grants. Convention and Tourism was about $43,000 higher than anticipated due to the increased revenues from lodging tax collections. Building Maintenance was over $40,000 due to the necessity to fix the roof at the • 2/23/98 -7- r l Central Garage, a repair previously authorized by the Council. RESOLUTION NO. 98 -32 Member Carmody introduced the following resolution and moved its adoption: RESOLUTION AMENDING THE 1997 GENERAL FUND BUDGET TO INCREASE APPROPRIATIONS FOR VARIOUS OPERATING FUNDS The motion for the adoption of the foregoing resolution was duly seconded by member Lasman and passed unanimously. RESOLUTION SUPPORTING CELEBRATF_, BROOKLYN_ BOULEVARD NITI_ATIVE OF BROOKLYN COMMUNITY CHAMBER OF COMMERCE City Manager McCauley said this is a follow up to the Council presentation given earlier this year by members of the Chamber of Commerce regarding the planting initiative along Brooklyn Boulevard on portions of Hennepin County right -of -way. Hennepin County has requested City approval of the planting initiative prior to approval of the application submitted by the Chamber for the planter program. RESOLUTION NO. 98 -33 Member Lasman introduced the following resolution and moved its adoption: RESOLUTION SUPPORTING CELEBRATE BROOKLYN BOULEVARD INITIATIVE OF BROOKLYN COMMUNITY CHAMBER OF COMMERCE The motion for the adoption of the foregoing resolution was duly seconded by member Hilstrom and passed unanimously. STAFF REPORT REGARDING TAX FORFEIT PROPERTY LOCATED ON THE SOUTH SIDE OF 69TH AVENUE WEST OF HUMBOLDT AVENUE City Manager McCauley explained the parcel of tax forfeit property is located on the south side of 69th Avenue, just west of Humboldt Avenue. The City has the opportunity to acquire the property if the Council is interested. He reviewed a possible use of the property as a "pocket park" or totlot which offers only a few amenities such as basketball courts or tot - oriented play equipment. Mayor Kragness asked what the cost of the maintenance and preparation of the property would be to get it ready for a park and was it within the budget. Director of Public `Yorks Spector responded that this acquisition is not in the Capital Improvement Program, and the cost of installing basketball courts would be less than $10,000, a totlot would be approximately $20,000 to $25,000. S 2/23/98 -8- 5 R"A - Far Councilmember Carmody stated that she is not in favor of the "pocket park ", and it was her understanding that the City was concentrating on centralized parks. She agrees that more basketball courts are needed; however, she recommends the City focus on placing basketball courts in the centralized parks. Mayor Kragness inquired if the lot could be used for persons using skateboards and roller blades. City Manager McCauley explained this spring there will be surfacing at one of the parks for the skateboards and roller blades. Mr. McCauley said the deadline for submitting the request is March 20. He said the decision needed by the Council is only if they wish to acquire the property, but the decision of what to do with the land can be further discussed at a later date by conducting an analysis. Councilmember Peppe said he is concerned with the type of maintenance the property would receive if it were to go back to the County. Councilmember Lasman raised a concern with busy streets in this area. Mr. McCauley said this would need to be explored with the residents of the neighborhood. Councilmember Hilstrom asked what will happen to the property if it goes back to the County. Mr. McCauley responded that the parcel would go on the auction list. Councilmember Hilstrom said she cannot support the acquisition of this property for park use in such a small area tunneled off next to two busy streets. Councilmember Peppe stated at this point the Council doesn't need to decide the use for the property, just if it wants to acquire the property. Councilmember Hilstrom asked if the City acquired the property for park use and a developer submitted a proposal for the property, would the City be bound by the park use. Mr. McCauley responded the property would have to be returned to the State if not used for governmental purposes. Mayor Kragness said the City should focus on destination parks and improving and upgrading those parks. A motion by Councilmember Carmody and seconded by Councilmember Hilstrom not to acquire the tax forfeit property located on the south side of 69th Avenue west of Humboldt Avenue passed on a vote of Mayor Kragness, Councilmembers Carmody, Hilstrom, and Lasman voting aye; Councilmember Peppe voted nay. (Note: further Council discussion relating to this item is recorded at the end of the minutes.) SET JOINT MEETING WITH HQUSI COMMISSION FOR APRIL 21. 1998. AT 7 P.M. 2 /23/98 -9- �fitl f : t. J There was a motion by Councilmember Carmody and seconded by Councilmember Hilstrom to set a joint meeting with the Housing Commission for April 21, 1998, at 7 p.m. in the City Hall Council Chambers. The :.notion passed unanimously. DISCUSSION OF STARTING TIME FOR FFBRTTA Y 27. 1998. COUNCIL RETREAT There was a motion. by Councilmember Carmody and seconded by Councilmember Hilstrom to set the starting time for the February 27, 1998, Council retreat for 1:30 p.m. ac the Earle Brown Heritage Center Loft. The motion passed unanimously. RESOLUTION NA MING BASEBALL FIELD AT GRANDVIEW PA RK 1N HONOR OF PHILIP O. C OHEN Councilmember Carmody explained that the Council had been approached by citizens requesting that a park or baseball field be named in honor of Phil Cohen. City staff recommended a baseball field at Grandview Park since it is nearest Mr. Cohen's residence. RESOLUTION NO. 98 -34 Member Lasman introduced the following resolution and moved its adoption: RESOLUTION NAMING BASEBALL FIELD AT GRANDVIEW PARK IN HONOR OF PHILIPP Q. COHEN The motion was seconded by Councilmember Hilstrom and passed unanimously. REQUEST BY N ORTH METRO MAYORS ASSOCIATIO FOR SPECIAL MEMBER ASSESSMENT TO CON STUDY ON METROPO COUNCIL'S POINT ALLOCATION SYSTEM FOR ISTEA FTTNDTNCT AND LIFE CYCLE HOUSING Councilmember Carmody explained that she requested this item be removed from the consent agenda not because she opposed it but to make it more public. She asked Mr. McCauley to explain the request by the North Metro Mayors Association. Mr. McCauley said one of the significant sources of funding to do major highway projects such as Highway 100 comes from ISTEA funding from the Federal government. The Metropolitan Council is the agency which allocates the funding for these purposes. Each year the Metropolitan Council has a competitive application process that has the seven county metropolitan area projects seeking this Federal funding. One of the major components of evaluating these applications is the Metropolitan Council's own life cycle affordable housing goals. The goals of the Metropolitan Council have tended to go toward new projects or impacts on new projects to provide affordable housing. This leaves first - and second -ring suburbs and the inner - cities at a disadvantage if they do not receive adequate points in this process for all of the affordable housing which already exists. In 2/23/98 -10- DRAFT the recent grant application cycle, North Metro ivlavors Association and the Highway 100 Council were very active in responding to the Metropolitan Council's criteria and giving points /credit to the suburbs with exist G affordable housing. The North Metro Mayors Association is askin for $�00 funding to continue working with the Metropolitan Council on its criteria for ranking projects and to conduct a study to further refine and justify criteria that would reflect existing housing and ways in which the Metropolitan Council's goals and objectives can be realized in this competitive process giving due consideration for existing housing. J A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to approve the special member assessment to conduct study of Metropolitan Council's point allocation system for ISTEA funding and life cycle housing passed unanimously. STAFF REPORT REGARDING TAX FORFEIT PROPERTY LOCATED ON THE SOUTH SIDE OF 69TH AVENUE. WEST OF HUMBOLDT AVENUE (CONTNUED) Councilmember Peppe requested further discussion regarding the tax forfeit property. He raised a concern with regard to the tax forfeit property not being maintained if the City doesn't own it, and at the same time the City is conducting code enforcement to have properties cleaned up. Mayor Kragness asked if other property owners do not maintain their properties, does the City maintain it and then bill the owner and would we do this with Hennepin County. City Manager McCauley responded that the County's level of maintenance does not meet the needs of the community, and the City has undertaken the maintenance of these parcels. It was Council consensus to direct staff to report back to the Council on maintenance of tax forfeit property. ADJOURNMENT A motion by Councilmember Hilstrom and seconded by Councilmember Carmody to adjourn the meeting at 7:55 p.m. passed unanimously. City Clerk Mayor 2/23 /98 -11- • City Council Agenda Item No. 6b March 9, 1998 �QOOKLYM CE.V BROOKLYN CENTER POLICE DEPARTMENT POLICE MEMORANDUM TO: Michael McCauley, City Manager FROM: Joel Downer, Chief of Police DATE: February 24, 1998 SUBJECT: Application for Exemption from Lawful Gambling License (Raffle) On February 20, 1998 the Brooklyn Center Police Department received an Application for Exemption from Lawful Gambling License from the Metro Chapter of the Minnesota Waterfowl Association. This application is for an event to be held at the Minneapolis Hilton, 2200 Freeway Boulevard, in the city of Brooklyn Center on August 20, 1998. This application has been approved and will be returned to the Minnesota Waterfowl Association representative after City Council review. The Minnesota Waterfowl Association representative will forward it to the State Gambling Control Board. If you or any member of the City Council objects to issuing this license, you must notify me within 30 days according to Minnesota State Statute. Joel-'bowner �; . -Chief of Police • JD:kh "Ufo.1I.mem LG220 For Board Use Onl Rev06 196 Minnesota Lawful Gambling Fee Paid Application for Authorization for an Check # Exemption from Lawful Gambling License Initals Date Recd Organization Information Organization Name- _ - tawfui gambling exemption number METRO CHAPTER OF MINNESOTA WAT`RFO ASO� -Pf;evieus � _. NONE I Street City State Zip Code County 1517 Second Te rrace::SW New Brighton, MN 55112 Ramsey Name of Chief Executive Officer of organization (CEO) Daytime Phone number of CEO First Name Last Name .Stephen Gilbert X612) 633 =.9249 Name of Organizanon treasurer Daytime Phone Number of Treasurer First Name Last Name Bruce Philipson (612) 290 -3011 Type of Nonprofit Organization Check the box below which best describes Check the box that indicates the type of proof attached to this appiication our organization by your organization: ❑ IRS letter indicating income tax exempt status ❑ Fraternal ❑ Veterans C) Certificate of good standing from the Minnesota Secretary of State's office ❑ Religious A charter showing you're an affiliate of a parent nonprofit organization Other nonprofit ❑ Prod previously submitted and on file with the Gambling Control Board Gambling Premises In formation . Name of Establishment where gambling activity will be conducted 1 inneapc_ North Hilton Street City State Zip Code County 2200 Freeway Blvd. Brooklyn Center MN 55430 Hennepin Date(s) of activity (for raffles, indicate the date of the drawing) T',^urscay, August 20, ;995 Check the box or boxes which indicate the type of gambling activity your organization will be conducting ❑ *Bingo ❑ Raffles ❑ *Paddlewheels ❑ *Pull Labs ❑ *Tipboards *Equipment for these activities must be obtained from a licensed distributor Be sure the Local Unit of Government and the CEO of your organization sign For Board Use Only the reverse side of this application. Date &Initials of Specialist Local Unit of Gover Jurisdiction 1 finis gambling premises located within city limits'= Yes Q No If Yes, write the name of the City: City Name 'roek? vn Cente_ . vN If No, write the name of the County and the Township: County Name Township Name Check the appropriate status of the Township: = organized Q unorganized Q unincorporated Local Unit Of Government Acknowledgment , 1. The city must sign this application if the gambling I DO NOT submit this application to the Gambling Control premises is within city limits. Board if it is denied by the local unit of government. 2. The county and township must sign this applica- 4. NOTE: A Township may not deny an application. tion if the gambling premises is not within city limits. Upon submission of this application to the Gambling Control Board, the exemption will be issued not more than 30 days (60 days for cities of the 1st class) from the date the local unit of government signed the application, provided the application is complete and all necessary information has been received, unless the local unit of govemment passes a resolution to specifically prohibit the activity. A copy of that resolution must be received by the Gambling Control Board within 30 days of the date filled in below. Cities of the first class have 60 days in which to disallow the activity. City or County Acknowledgment of Receipt of Township Acknowledgment of Awareness of Application Application ignature of person receiving application Signature of person acknowledging application Date Received: Date Signed: Title of person receiving application Title of person acknowledging application City Manager Oath of Chief'�' ,Executive Of .cer I have read this application and all information is true, accurate and complete. yam'" Date: Submit the a pplication at least 45 days prior to your scheduled date of activity. Be sure to attach the $25 application fee and a copy of your proof of nonprofit status. Mail the complete application and attachments to: Gambling Control Board 1711 W. County Rd B Suite 300S Roseville, MN 55113 This publication will be made available in alternative format (i.e. large print, braille) upon request. Questions on this -form should -be directed to the Licensing Section of the - Gambling Control Board at (612)639 -4000. Hearing impaired individuals using a TDO may call `.he Minnesota Relay Service at 1- 800 -627 -3529 in the Greater Minnesota Area or 297 -5353 in the Metro Area. The information requested on this form will be used by the Gambling Control Board (GCB) to determine your compliance with Minnesota Statues and rules governing lawful gambling activities. All of the information that you supply on this form will become pubiic informaticn when received by the GCB. City Council Agenda Item No. 6c March 9, 1998 City of Brooklyn Center A great place to start. A great place to stay. MEMORANDUM TO: Mayor Kragness, Councilmembers Carmody, Hilstrom I:asman, and Peppe FROM: Michael J. McCauley, City Manager DATE: March 4, 1998 SUBJECT: Set Council Retreat Date for Friday. August 14, 1998, at 1 p.m. at Earle Brown Heritage Center I would ask that the Council set the date for the facilitated Council retreat for Friday, August 14, 1998, at 1 p.m. at Earle Brown Heritage Center in the loft. Mr. Neu will serve as the facilitator. 6301 Shingle Creek Pkwy, Brooklyn Center, 1IN55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer City Council Agenda Item No. 6d March 9, 1998 MEMORANDUM DATE: March 4, 1998 TO: Michael J. McCauley, Y Cit Manager L FROM: Diane Spector, Director of Public Works SUBJECT: Resolution Authorizing the Citv Manager to Enter Into a Joint Powers Purchasing Agreement with the City of St. Paul The 1998 Municipal State Aid Construction Fund includes $18,000 to begin the process of relamping the signal systems in the City with LED bulbs rather than traditional incandescent. LED bulbs use 80 -90 percent less energy than traditional bulbs. The City's General Fund annual energy costs for operation of the signal systems is about $37,000. The relamping process consists of two pans: purchasing the LED lamps, and then hiring an electrican to install them. We can enter into a joint powers purchasing agreement with the City of St. Paul and purchase the lamps at about 30 percent less cost then on the open market. The City of Minneapolis has also entered into this agreement. • A resolution authorizing the City Manager to execute this joint powers agreement is attached for Council consideration. Vote: NSP has special energy - management savings financing program that we may be able to use to finance these replacements, similar to the financing which was available for the energy conservation and management measures we implemented ,- sur s recently rmp me ed wtth several of our veils. We are working with NSP now to review our planned replacements, and if they qualify, we will return to the Council with a request to enter into a financing agreement with NSP. Such a financing agreement would mean we would not need to spend the $18,000 budgeted from MSA for this improvement. i Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A JOINT POWERS PURCHASING AGREEMENT WITH THE CITY OF ST. PAUL WHEREAS, the 1998 Municipal State Aid Construction Fund budget includes $18,000 to begin the replacement of traffic signal lamps with LED lamps; and WHEREAS, the City of St. Paul has negotiated a reduced price with the supplier of said lamps; and WHEREAS, the provisions of Minnesota Statutes 471.59 authorizes municipalities to enter into an agreement to exercise jointly the governmental powers and functions each has individually; and WHEREAS, by entering into a joint powers purchasing agreement with the City of St. Paul, Brooklyn Center can purchase the necessary signal lamps at a reduced price. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that the City Manager is hereby authorized and directed to enter into a joint powers purchasing agreement with the City of St. Paul. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. r�E - c S" - _7S S P--iLL C. 12 2 60 2G �' 22 27 JOINT PONVERS AGREENIEtiT THIS AGREEMENT, is made into this 3 R ' o day of Ma rr- � 199$ by and between the City of Saint Paul Rarrse County tiiinnesoca and to City of Brooklyn Center, ( Y ) r, (Hennepin County, - Minnesota). WHEREAS, the City of Saint Paul and the City of Brooklyn Center, pursuant to the provisions Minnesota Statutes 4 - 71 -59 are auihcrL-td to enter into an agreement to exercise jointly the governmental powers and functions each has individually; and WHEREAS, the City of Saint Paul and the City of Brooklyn Center, desire to combine l.'ieir purchasing 'functions for the purchase of equipment, materials, services and supplies to secure more favorable prices and conditions; NOW THEREFORE, IT IS HEREBY AGREED, by and between the parries hereto as follows: . 1. The City of Saint Paul shall, pursuant to the procedures set fourth in the Saint Paul City Charter and applicable State Statutes, make joint purchases for both the City of Brooklyn Center and the City of Saint Paul of whatever same or similar equipment, materials, services and supplies are authorized and requested by both the City of Saint Paul and the City of Brooklyn Center. Similarly, the City of Brooklyn Center shall make joint purchases for the two entities in accordance with all applicable Statutes and policies. Z. Each parry shall make payment directly to the vendor according to established procedures. 3. Neither part' shall assume any responsibility for the accountability of funds expended by the other or the issuance of a purchase order by the other party. 4. Each parry shall be separately accountable for its oven expenditures of public funds made • hereunder. 5. After bids have been received by the designated purchasing department on behalf of both entities, and awarded, each party shall enter into its own contract or agreement with the vendor. F SET PALL C 1 ` ='_�C I.tiG 512 266 8922 P. 6. As mutually agreed upon, u`e parries may shar` cosu associated with use shared bidding • process. EN WITNNESS WFiEREOF, the City of Saint Paul and the City of Brooklyn Center have executed this agreement, the day and year first above- wrrten. City of Saint Paul, a Minnesota City of Brooklyn Center, a Minnesota Municipal Corporation Municipal Corporation By By Norm Coleman, Mayor Director, Office of Financial Services APPROVED AS TO FORM: Assistant City Attorney • • City Council Agenda Item No. 6e March 9, 1998 • MEMORANDUM DATE: March 2, 1998 TO: Michael McCauley, City Manager FROM: Scott Brink, City Engineer4 SUBJECT: Resolution Approving Plans and Specifications and Authorizing Advertisement for Bids, Improvement Project No. 1998 -08, Contract 1998 -C, Reforestation of 1997 Street Improvement Project Areas As part of the following improvement projects, funds were included for the reforestation of any tree removed due to the reconstruction process: Improvement Project Nos. 1997 -01, 02 & 03, Orchard Lane West Improvement Project Nos. 1997 -04, 05 & 06, France Ave. No. The City Council on November 24, 1997 established Improvement Project 1998 -08, and authorized preparation of the plans and specifications. • A resolution is attached which will approve the plans and specifications and authorize the advertisement for bids. Funding for these tree replacements was set aside when financing for the respective projects was established. Funding for the Orchard West replacement trees was allocated in the same manner as street improvements, that is, a combination of General Fund financing transferred to the Special Assessment Construction fund and special assessments. Funding for the France Avenue improvements will come from Municipal State Aid for the tree replacements. At this time the anticipated number of trees to be planted is less than was presented to the City Council on November 24, 1997. It is recommended to leave the funding considerations as presented until the bids are opened and tabulated. At that time, a reduction in proposed cost will be presented to the City Council dependent upon the unit prices received. The estimated total project remains at $80.600. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS, IMPROVEMENT PROJECT NO. 1998 -08, CONTRACT 1998 -C, REFORESTATION OF 1997 STREET IMPROVEMENT PROJECT AREAS WHEREAS, Improvement Project Nos. 1997 -01, 02 & 03, Orchard Lane West and Improvement Project Nos. 1997 -04, 05 & 06, France Avenue provided for the reforestation of those trees removed due to construction; and WHEREAS, the City Council on November 24, 1997 established Improvement Project No. 1998 -08, authorized the preparation of plans and specifications; and WHEREAS, the City reasonably expects to reimburse itself for such expenditures from the proceeds of the Special Assessment Fund for the respective Improvement Projects. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. Plans and specifications for Improvement Project No. 1998 -08, Contract 1998 -C, Reforestation of 1997 Improvement Project Areas are hereby approved. 2. Staff is hereby authorized and directed to place an advertisement for bids for Improvement Project No. 1998 -08. 3. The following estimated project costs approved on November 24, 1997 remain as follows: RESOLUTION NO. Project Area Orchard France Ave. Total t Lane West I 1 1998 -08 Contract $55,00 $15,500 $70,500 Contingency (10 %) $5,500 $1,500 $7,000 Subtotal $60,500 $17,000 $77,500 Construction Eng, Legal, $2,400 $700 $3,100 Admin. (4%) Total $62,900 $17,700 $80,600 Estimated Project Cost 4. The estimated project funding sources are established as follows: Improvement No. 1997 -01, 02 & 03 1997 -04, 05 & 06 ® Project Area Orchard Lane France Ave West Special $62,900 $ 2,650 Assessments Construction Fund MSA $15,050 Total $62,900 $17,700 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: • and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. 6f March 9, 1998 City of Brooklyn Center A great place to start. A great place to stay. MEMORANDUM TO: Michael J. McCauley, City Manager FROM: Sharon Knutson, City Clerk, DATE: March 4, 1998 SUBJECT: Licenses for Council Approval The following companies /persons have applied for City licenses as noted. Each company /person has fulfilled the requirements of the City Ordinance governing respective licenses and submitted appropriate applications and paid proper fees. Licenses to be approved by the City Council on March 9, 1998: GARBAGE COLLECTION VEHICLE. Aspen Waste Systems, Inc. 223 Wabash Ave., St. Paul MECHANICAL SYSTEMS_ Minnegasco 700 West Linden Ave., Minneapolis Pete's Repair, Inc. 883 5 Xylon Ave. N., Brooklyn Park Pfiffner Heating and Air Conditioning 6301 Welcome Ave. N., Brooklyn Park Rouse Mechanical, Inc. 2916 Nevada Ave. N., New Hope Total Heating and A/C, Inc. 3307 Vera Cruz Ave. N., Crystal RENTAL DWELLINGS Initial: Johnson Management Company Hi Crest Apartments Roland Scherber 1600 69th Ave. N. Bruce Waage 4100 Lakebreeze Ave. N. Jeffrey Kelzer 3206 Thurber Road Renewal: Eugene Hanauska 6538 Brooklyn Blvd. SIGN HANGER • Arrow Sign and Awning, Inc. 13735 Aberdeen St. NE, Ham Lake 6301 Shingle Creek Pkwy, Brooklyn Center, JIN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD .Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer City Council Agenda Item No. 7a March 9,1998 • MEMORANDUM DATE: March 3, 1998 TO: Michael McCauley, City Manager FROM: Scott Brink, City Engineer f/ SUBJECT: Public Hearing Regarding Proposed Improvement Project Nos. 1998 -01, 02, and 03, Bellvue Neighborhood Street, Storm Drainage, and Utility Improvements Summary Explanation The proposed projects (Improvement Project Nos. 1998 -01, 02, & 03) include roadway, storm drainage, and utility improvements for the Bellvue Neighborhood, more specifically the following streets: 4th Street, Camden, Bryant, Colfax, and Dupont Avenues, all between 53rd Avenue North and 55th Avenue North: and 55th Avenue North between Irving Avenue North and 4th Street. The attached Feasibility Report includes a map showing the specific locations. The project was initiated by the City Council in August of 1997, and formally established on February 9, 1998. On November 12, 1997 and January 21, 1998, public information meetings were conducted. On February 9, 1998, the Council received the Engineer's Feasibility Report and scheduled a public hearing for March 9, 1998 to consider these improvements. The proposed improvements can generally be described as follows: replacement of the existing streets with new bituminous surfacing and concrete curb and gutter, storm sewer installation, repair and replacement of existing sanitary sewer mains, some spot replacements of water main facilities, and street light replacements. It is also the intent at this time to include within the project, the construction of a new street temporarily named 53rd Way, as part of the 53rd Avenue Development and Linkage Project. Costs for the new street would be factored separate from the neighborhood improvement project accordingly_ . The attached Engineer's Feasibility Report Summary describes the project improvements. costs, and schedule in more detail. Assessments In accordance with the City Council's policy regarding improvement projects in residential areas, proposed assessments have been made on a unit basis. The Council's 1998 residential unit rate for street reconstruction is $2,060 per parcel, and $670 per parcel for storm drainage improvements. The public hearing tivill not consider the proposed assessments. If the Council approves the Improvement Projects, a separate assessment hearing would be scheduled for September, 1998. ® All property owners in the area affected by the proposed improvements have been duly notified as required by law. We have received no comments other than requests for clarification. Recommended City Council Action Staff Presentation. Open the public hearing on the proposed projects, take public comment, and close the hearing. Consider the improvement projects. A resolution ordering Improvement Project Nos. 1998 -01, 02, and 03, Bellvue Neighborhood Street, Storm Drainage, and Utility Improvements, approving plans and specifications, and authorizing an advertisement for bids is provided. • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ORDERING IMPROVEMENTS, APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS, IMPROVEMENT PROJECT NOS. 1998 -01, 02, AND 03, BELLVUE NEIGHBORHOOD STREET, STORM DRAINAGE, AND UTILITY IMPROVEMENTS WHEREAS, the Brooklyn Center City Council on March 9, 1998 authorized consideration of street, storm drama « �e, and utility improvements in the area generally described as the Bellvue Neighborhood," consisting of the streets 4th Street, Camden, Bryant, Colfax, and Dupont Avenues between 53rd Avenue North and 55th Avenue North, and 55th Avenue North between 4th Street and Irving Avenue North; and WHEREAS, the Council has previously received and accepted a feasibility report for said proposed improvements, as prepared by the City Engineer; and WHEREAS, said improvement is necessary, cost effective, and feasible as detailed in the feasibility report; and WHEREAS, the City Council on the 9th of February, 1998 adopted a resolution setting a date for a public hearing regarding proposed improvements for the Bellvue Neighborhood; and WHEREAS, ten days published notice of the hearing was given and the hearing thereon was held on the 9th day of March, 1998, at which time all persons desiring to be heard were given an opportunity to be heard thereon; and WHEREAS, the Council has considered all comments, testimony, evidence and reports offered at or prior to the March 9, 1998 hearing; and WHEREAS, the City reasonably expects to expend monies from the Special Assessments Construction Fund, Water Utility Fund, Sanitary Sewer Utility Fund, or Storm Drainage Utility Fund on a temporary basis to pay the expenditures described in this resolution; and WHEREAS, the City reasonably expects to reimburse itself for such expenditures from the proceeds of taxable or tax- exempt bonds, the debt service of which is expected to be paid from property taxes, special assessments, or utility fees. The maximum amount of obligations expected to be issued for such project is $529,872.00, and WHEREAS, City Staff, under the direction of the City Engineer have prepared plans and specifications for said project. RESOLUTION NO. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. Improvement Project Nos. 1998 -01, 02, and 03, Bellvue Neighborhood Street, Storm Drainage, and Utility Improvements, are hereby ordered. 2. The plans and specifications for said improvement project are hereby approved and ordered filed with the City Clerk. 3. The City Clerk shall prepare and cause to be inserted in the official newspaper and Construction Bulletin an advertisement for bids for the making of such improvement in accordance with the approved plans and specifications. The advertisement shall be published in accordance with Minnesota State Statutes, shall specify the work to be done and shall state the time and location at which bids will be opened by the City Clerk and the City Manager or their designees. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's's check, bid bond, or certified check payable to the City Clerk for 5 percent of the amount of such bid. 4. This resolution is intended to constitute official intent to issue taxable or tax exempt reimbursement bonds for purposes of Treasury Regulation 1.105 -2 and any successor law, regulation, or ruling. This resolution shall be modified to the extent required or permitted by Treasury Regulation 1.105 -2. or any successor law, regulation, or ruling. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City of Brooklyn Center A great place to start. A great place to stag. 6301 SHINGLE CREEK PKIVY BROOKL YN CENTER, ;V1IiViVESOT,A 55430 ENGLVEERING: 569-3340 F4,Y.- 569 -3494 SUMMARY OF ENGINEER'S FEASIBILITY REPORT SUMMARY FOR BELLVUE NEIGHBORHOOD IMPROVEMENT PROJECT NOS. 1998 -01, 02 & 03 February 1998 I hereby certify that this feasibility report was prepared by me or under my direct supervision, and that I am a duly Registered Professional Engineer under the laws of the State of M' neso a� Reg. No. 17657 ' Scott Brink City Engineer February 3, 1998 OVERVIEW These proposed projects include roadway and utility improvements for the Bellvue Neighborhood, more specifically all public streets as follows: The general improvement area consists of the following streets: 4th Street, Camden Avenue, Bryant Avenue, Colfax Avenue, and Dupont Avenue all between 53rd Avenue North and 55th Avenue North; and 55th Avenue North between James Avenue North and 4th Street. In addition, 53rd Way, a new street to be constructed as part of the 53rd Avenue Development and Linkage Project is proposed. At this time, it would be the intent to construct the new street and utilities concurrently with the Bellvue Neighborhood Improvements. However, because design of the new street has not yet been completed, specific improvements and costs for 53rd Way are not included as part of this feasibility report. This report was prepared in accordance with previous direction of the City Council and that staff would conduct Public Information meetings. On November 12, 1997 and January 21, 1998, public information meetings were conducted. PROPOSED IMPROVEMENTS STREETS Improvement Project 1998 -01 (see Figure 2) All of the streets in the proposed project area, with the exception of Dupont Avenue North, are classified as local residential streets, originally constructed in conjunction with utility installations in the mid to late 1950's. Dupont Avenue is designated as a :Municipal State Aid collector street under the City's Transportation Plan, meaning that state gasoline tax Feasibility Report Bellvue Neighborhood Pagel monies are available to assist in funding for reconstruction of that particular street. All of the existing streets are very flat, without curbs and gutters. On average, the streets are 30 feet wide, with a pavement thickness of 1.5 to 3.0 inches. These streets are aging and showing fatigue and distress, particularly along their unprotected edges. The City's Pavement Management Program indicates that it is no longer cost- effective to routinely maintain these streets (i.e., patch and sealcoat). Complete reconstruction is recommended. It is proposed to reconstruct these streets as two lane roadways measuring 30 feet in width with a structural capacity for the current volume and vehicle distribution. Dupont Avenue would be constructed to Mn/Dot State Aid standards as required. At this time, it is recommended that Dupont Avenue north be reconstructed to a width of 32 feet, which would allow for parking on one side of the roadway. On- street parking on both sides of the street would continue to be allowed on the other streets in accordance with the City's parking ordinances. Concrete curbs and gutters and driveway aprons would be installed as part of the improvement. Traffic volumes on most of these streets are typical of local residential streets, with the exception of Dupont Avenue. Some concerns regarding the speed of traffic on 55th Avenue have also been expressed at the public informational meetings, along with some desire expressed to investigate the possibility of moving the designated bus route from Bryant to Dupont. Staff is currently working with the Metropolitan Council to explore this possibility, and a survey of property owners on those streets in the project area would be conducted prior to making a decision. Staff is also conducting additional traffic data collection work in the area to address some of the other traffic concerns. Existing sidewalks within the project area are located on the north side of 55th Avenue, and the east side of Camden Avenue between 53rd Avenue and 55th Avenue. Cost estimates in this report include installation of pedestrian ramps and replacement of defective sections of sidewalk. No additional sidewalks or trails are included in the cost estimates. The cost estimates in this report do include a lump sum allocation ($10,000) for planting boulevard trees in appropriate areas and an allocation of ($50,000) for upgrading street lighting. At this time, no costs are included for "under grounding" overhead power and CATV lines. However, Staff is working with NSP to determine the feasibility and cost of under grounding individual electric services that run over Camden Avenue to serve properties on the west side of the street. These properties are not fed from the rear, or from lines nearby as are most residential properties in the City. STORM DRAINAGE .Improvement Project 1998 -02 (see Figure 3 for proposed storm sewer system) The existing storm sewer system in the project area was installed on a per development basis and is inadequate. Previously ordered hydraulic and technical studies of this drainage area have shown that additional storm sewer should be constructed to alleviate frequent localized drainage problems. Survey results received from residents also indicate some localized incidents of standing water and /or very poor drainage. In addition to the installation of local storm water collection lines, the completion of a trunk storm sewer collection pipe running the length of 55th Avenue from Logan Avenue to 4th Street is necessary and recommended. A comprehensive drainage study conducted two years ago determined that construction of a larger, deeper conduit is necessary to adequately collect storm runoff for most areas of the City south of 57th Avenue. The new storm line would parallel an existing line that is vastly undersized for larger storm runoffs received. All storm water would then discharge to the Mississippi River through an existing pipe that runs beneath I -94. The initial stages of this trunk line were constructed in 1996 between Logan Avenue and James Avenue. It is therefore proposed to continue and complete the construction of this storm line to insure adequate drainage for the entire area. Figure 3 shows a preliminary concept for storm drainage improvements to serve the project area. Essentially, the project design provides for installation of additional storm sewers and catch basins to provide additional pick up points throughout the neighborhood, thereby allowing streets to be regraded to provide more positive drainage, and to minimiz localized flooding. Based on this design, the total estimated cost for storm drainage improvements relating to this project is $707,328.45 and is outlined further in this report. Feasibility Report Bellvue Neighborhood Page 2 SANITARY SEWERS Improvement Project 1998 -03 (see Figure 4) . All sanitary sewers in the project area are 8 inch diameter clay pipe, installed in the mid to late 1950's. Because these sewers were constructed without gaskets in the joints, they are subject to a modest level of ground water infiltration. Often, it would not be cost- effective to eliminate this infiltration if the pipe itself were in good condition. However, while there are no capacity problems, city maintenance records, along with a televised inspection of all sewers in this area document a significant tree root infiltration problem and some structural defects in the sewer mains. Surveys received from residents also indicate various experiences with plugging of service lines that can often be attributed to root penetration of the pipe joints. The televised inspections have indicated that root infiltration is significant throughout the entire sanitary sewer system in the Bellvue Neighborhood(Figure 4). Therefore, all sewer mains in the project area are proposed to be replaced. Services between the main and the property line would also be replaced. It is also estimated that 115 sanitary sewer services would be replaced with the new sanitary sewer installation. Additional information regarding sewer problems was received from property owners during the public participation process. Based on that information and additional review of other available information, final recommendations will be made during the final design process and project cost estimates will be revised accordingly. WATER MAINS Improvement Project 1998 -03 (see Figure 5) The water distribution system in this particular neighborhood was installed in the early 1970's and late 1960's; some time after the original street and sewer construction. The conditions of the water main distribution pipes are therefore in relatively good condition, and no major replacements are anticipated. Known problem locations, leaky valves, and aging hydrants would be replaced however as part of this work. ESTIMATED COSTS AND FUNDING CONSIDERATIONS Costs and Funding for Street Improvements. Proiect No. 1998 -01 The estimated cost for roadway improvements for all streets in this project area is $1,076,488.85. If street lighting improvements are included, the estimated cost for those roadway improvements is $1,126,488.85. It is proposed to levy special assessments for street improvements in accordance with the rates adopted by the City Council on November 24, 1997. The rates adopted by the City Council provide for a standard 1998 residential street assessment rate of $2060 per residential property. This rate would be assessed to all benefitted residential properties as shown in Fi 1. City owned property at Bellvue Park, along with some R -4 zoned property are proposed to be assessed at a rate of $0.25 per square foot, for the actual amount of frontage at a depth of 200 feet. On this basis it is estimated that special assessments totaling $399,755.00 would be levied for street improvements. Costs and Funding for Storm Drainage Svstem Improvements. Proiect No. 1998 -02 The estimated cost for storm drainage improvements within the Bellvue Neighborhood area is $707,328.45. This includes the cost of storm sewer construction throughout the project area. It is proposed to levy special assessments for storm drainage improvements in accordance with the rates adopted by the City Council on November 24, 1997. Application of this rate to properties benefitted by these improvements will result in estimated special assessments of $670 per single family residential unit. City owned property at Bellvue Park, along with some R-4 zoned property are proposed to be assessed at a rate of $0.13 per square foot, for the actual amount of frontage at a depth of 200 feet. The total cost to be assessed would be $130,117. Costs and Fundin for Sanitary Sewer and Water Main Improv ements. Proiect No. 1998 -03 • The estimated cost of sanitary sewer repair and /or replacement is $229,759.46, and the estimated cost for water main repair and /or replacement is $88,780.78. As previously noted, these cost estimates are preliminary at this time. Feasibility Report Bellvue Neighborhood Page 3 However, all such costs would be funded by their respective utility funds, in accordance with established policy for such improvements. Recommended 1993 Proiect Schedule February 9 City Council receives feasibility report and calls for public hearing March 9 Public Hearing, City Council may authorize the project and order preparation of plans and specifications March 9 Approve plans and specifications, authorize Ad for Bids March 18 First date of advertisements in Post and Construction Bulletin April 8 Bid opening April 13 City Council awards contract April 24 Preconstruction conference May 1 Start construction September 14 Special Assessment Hearing October 16 Substantial completion Conclusion The overall condition of the City's infrastructure system (streets, sewers, utilities) is critical to the safety, welfare, and economic health of the entire City. As a result of the infrastructure needs, proposed solutions, and estimated costs described in this report, the proposed project is necessary, cost effective, and feasible. Z Brink Sc City Engineer Reg. No. 17657 0; t � vtz - - ! 567H f,.AVF N - - -- i -- \' -} ! AVE N. i I Li i J II ' Q AVE N - _ - - - -- - - - -- _ t D CO w, 53RD i AVE N CITY OF BROOKLYN CENTER I ® Area Proposed To Be Assessed Feasibility Report Beffive Neighborhood Page 4 1 0.3ELLWE NEIGHBORHOOD BELLVUE NEIGHBORHOOD • '� - ;,:,;- ° C��I�� � - C fl J Li t � �� //� 1•C sc��, _ _ -}_ _ _�_ _ _ —_ __ ___ 1 � f � ��, . /i� -n �l�,r. �'r _ ��CX .:i� "i '/' U Ul R TZ-AM j, .CL CCC�CC — � �,� i o ICY I A 4 - m - -_ _ =�� - L ' 11i � g V-D 1 = �f" �_ = C } ji �0 ��C , i I z - p - L. J Lj 11. mm Jil Fl - jir - r { { [rf #f { {jI - {jIj [ _ "� i- 1 , �= Z -- �� , ] ��f I F- A = W- IMPROVEMENT PROJECT 1998-01,02 & 03 IMPROVEMENT PROJECT 1998-01,02 & 03 STREET IMPROVEMENT STORM DRAINAGE FIGURE 2 FIGURE 3 03ELLVUE NEIGHBORHOOD BELLVUE NEIGHBORHOOD • W Ns M j FTI J 4 r - 1 _� II L ��J �� t � ,�, + _� r J _� C.�� _ -;. T1T, _ lf 11, _� 1p - M- FP F:P HJ I M R t J� T . . . . . . . . . . . . �j • -1 r _ -J _ ` �, F TIT X13 _� {j F FT �f lry ���f iJ LSLE�t� - Tt F7 L I ' ��_�- � (i� t• � ��f- .. .. i # .f � f t= -{ ! Y fit, FT ,J � � J � �i�J �3�� � � � - � � � IMPROVEMENT PROJECT 1998-01,02 & 03 IMPROVEMENT PROJECT 1998-01,02 & 03 SANITARY SEWER WATER MAIN FIGURE 4 FIGURE 5 co m r C C m z m O O O U C O - -n O �r z 0 m z --+-- m m < - -- -- Z m JAMES A1'E. N. ? IRVING AVE. N. HUMBOLDT AVE. N. - CO. RD. NO. 57 t GIRARD AVE. N. FREMONT AVE. N. 4 - D v j m -+ Zi EMERSON AVE. N. DUPONT AVE. N. ~ - J • U � COLFAX AVE. N. ` D D m 7 City Council Agenda Item No. 7b March 9,1998 ® MEMORANDUM DATE: March 3, 1998 TO: Michael McCauley, City Manager FROM: Scott Brink, City Engineer 7 SUBJECT: Public Hearing Regarding Proposed Improvement Project Nos. 1998 -04, 05, and 06, St. Al's Neighborhood Street, Storm Drainage, and Utility Improvements Summary Explanation The proposed projects (Improvement Project Nos. 1998 -04, 05, & 06) include roadway, storm drainage, and utility improvements for the St. Al's Neighborhood, more specifically the following streets: Grimes and Halifax Avenues between 69th Avenue North and 71st Avenue North; Indiana Avenue between 69th Avenue North and 70th Avenue North; and 70th Avenue North between Brooklyn Boulevard and Halifax Avenue North. The attached Feasibility Report includes a map showing the specific locations. The project was initiated by the City Council in August of 1997, and formally established on February 9, 1998 . On December 11, 1997 and January 29, 1998, public information meetings were conducted. On February 9, 1998, the Council received the Engineer's Feasibility Report and scheduled a public hearing for March 9, 1998 to consider these improvements. �I The proposed improvements can generally be described as follows: replacement of the existing streets with new bituminous surfacing and concrete curb and gutter, storm sewer installation, repair and replacement of existing sanitary sewer mains, some spot replacements of water main facilities, and street light replacements. The attached Engineer's Feasibility Report Summary describes the project improvements, costs, and schedule in more detail. Assessments In accordance with the City Council's policy regarding improvement projects in residential areas, proposed assessments have been made on a unit basis. The Council's 1998 residential unit rate for street reconstruction is $2,060 per parcel, and $670 per parcel for storm drainage improvements. The public hearing will not consider the proposed assessments. If the Council approves the Improvement Projects, a separate assessment hearing would be scheduled for September, 1998. All property owners in the area affected by the proposed improvement have been duly notified as required by law. We have received no comments other than requests for clarification. . Recommended City Council Action Staff Presentation. Open the public hearing on the proposed projects, take public comment, and close the hearing. Consider the improvement projects. A resolution ordering Improvement Project Nos. 1998 -04, 05, and 06, St. Al's Neighborhood Street, Storm Drainage, and Utility Improvements, approving plans and specifications, and authorizing an advertisement for bids is provided. • e Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ORDERING IMPROVEMENTS, APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS, IMPROVEMENT PROJECT NOS. 1998 -04, 05, AND 06, ST. AL'S NEIGHBORHOOD STREET, STORM DRAINAGE, AND UTILITY IMPROVEMENTS WHEREAS, the Brooklyn Center City Council on March 9, 1998 authorized consideration of street, storm drainage, and utility improvements in the area generally described as the "St. Al's Neighborhood," consisting of the streets Grimes and Halifax Avenues between 69th Avenue North and 71st Avenue North, Indiana Avenue between 69th Avenue North and 70th Avenue North, and 70th Avenue North between Brooklyn Boulevard and Halifax Avenue North; and WHEREAS, the Council has previously received and accepted a feasibility report for said proposed improvements, as prepared by the City Engineer; and WHEREAS, said improvement is necessary. cost effective, and feasible as detailed in the feasibility report; and WHEREAS, the City Council on the 9th of February, 1998 adopted a resolution setting a date for a public hearing regarding proposed improvements for the St. Al's Neighborhood; and WHEREAS, ten days published notice of the hearing was given and the hearing thereon was held on the 9th day of March, 1998, at which time all persons desiring to be heard were given an opportunity to be heard thereon; and WHEREAS, the Council has considered all comments, testimony, evidence and reports offered at or prior to the March 9, 1998 hearing; and WHEREAS, the City reasonably expects to expend monies from the Special Assessments Construction Fund, Water Utility Fund, Sanitary Sewer Utility Fund, or Storm Drainage Utility Fund on a temporary basis to pay the expenditures described in this resolution; and WHEREAS, the City reasonably expects to reimburse itself for such expenditures from the proceeds of taxable or tax - exempt bonds, the debt service of which is expected to be paid from property taxes, special assessments, or utility fees. The maximum amount of obligations expected to be issued for such project is 5529,872.00. WHEREAS, City Staff, under the direction of the City Engineer have prepared plans and specifications for said project. i ® RESOLUTION NO. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. Improvement Project Nos. 1998 -04, 05, and 06, St. Al's Neighborhood, Street, Storm Drainage, and Utility Improvements, are hereby ordered. 2. The plans and specifications for said improvement project are hereby approved P P P J Y PP and ordered filed with the City Clerk. 3. The City Clerk shall prepare and cause to be inserted in the official newspaper and Construction Bulletin an advertisement for bids for the making of such improvement in accordance with the approved plans and specifications. The advertisement shall be published in accordance with Minnesota State Statutes, shall specify the work to be done and shall state the time and location at which bids will be opened by the City Clerk and the City Manager or their designees. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's's check, bid bond, or certified check payable to the City Clerk for 5 percent of the amount of such bid. 4. This resolution is intended to constitute official intent to issue taxable or tax exempt reimbursement bonds for purposes of Treasury Regulation 1.105 -2 and any successor law, regulation, or ruling. This resolution shall be modified to the extent required or permitted by Treasury Regulation 1.105 -2. or any successor law, regulation, or ruling. Date Mayor ATTEST: City Clerk i The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted.. City of Brooklyn Center A great place to start. A great place to stcrl. 6301 SHIAIGLE CREEK PKIVY -- . BROOKL YN CENTER, .MIXVESOT.4 55430 E.VGLVEFRLNG: 56 9-3340 ENGINEER'S FEASIBILITY REPORT FOR ST. AL'S NEIGHBORHOOD IMPROVEMENT PROJECT NOS, 1998 -04, 05, & 06 February 1998 1 hereby certify that this feasibility report was prepared by me or under my direct supervision, and that 1 am a duly Registered Professional Engineer under the laws of the State of innesot Reg.No.1'76�7 I t Scott Brink City Engineer February 2, 1998 OVERVIEW (see Figure 1) These proposed projects include roadway and utility improvements for the St. Al's Neighborhood, more specifically all public streets as shown in Figure 1, and described as follows: Halifax and Grimes Avenues North between 69th and 71st, Indiana Avenue North between 69th and 70th, and 70th Avenue North between Brooklyn Boulevard and Halifax. June Avenue North between 69th and 70th is anticipated to fall within a future redevelopment area, and is not being proposed for reconstruction. This report was prepared in accordance with previous direction of the City Council on August 11, 1998, and that staff would conduct Public Information meetings. On December 11, 1997 and January 29, 1998, public information meetings were conducted. PROPOSED IMPROVEMENTS STREETS Improvement Project 1998 -04 (see Figure 2) All of the streets in the proposed project area are classified as local residential streets, originally constructed in conjunction with utility installations in the late 1950's and early 1960's. All of the existing streets are very flat, without curbs and gutters. On average, the streets are 30 feet wide, with a pavement thickness of 1.5 to 3.0 inches. These streets are aging and showing fatigue and distress, particularly along their unprotected edges. The City's Pavement Management Program indicates that it is no longer cost - effective to routinely maintain these streets (i.e., patch and sealcoat). Complete reconstruction is recommended. It is proposed to reconstruct these streets as two lane roadways measuring 30 feet in width with a structural capacity for the current volume and vehicle distribution. On- street parking on both sides of the street would continue to be allowed on the other streets in accordance with the City's parking ordinances. Concrete curbs and gutters and driveway aprons would be installed as part of the improvement. Feasibility Report St. Al's Neighborhood Page 1 An existing sidewalk is located on the west side of Halifax Avenue. Cost estimates in this report include installation of pedestrian ramps and replacement of defective sections of sidewalk. No additional sidewalks or trails are included in the cost estimates. The cost estimates in this report do include a -lump sum allocation (S10,000) for planting boulevard trees in appropriate areas and an allocation of ($12,500) for upgrading street lighting. At this time, no costs are included for "under Jroundina" overhead power and CATV lines. STORM DRAINAGE Improvement Project 1998 -05 (see Figure 3 for proposed storm sewer system) With the exception of an existing trunk storm sewer pipe that runs along 70th Avenue and a short extension along Indiana Avenue, storm sewer in the project area is nonexistent. The flat grades of the streets and the excessive distances required for water to reach catch basins often leads to standing water in the streets after heavy rains. The lack of drainage is not only a nuisance, but also contributes to the deterioration of the streets themselves. Survey results received from residents also indicate some localized incidents of standing water and /or very poor drainage. The addition of localized collection lines extending from the trunk main are proposed. Additional pick up points, regrading of the streets, and the addition of curb and gutter will provide more positive drainage, and minimize localized flooding. Based on this design, the total estimated cost for storm drainage improvements relating to this project is $30,420 and is outlined further in this report. SANITARY SEWERS Improvement Project 1998 -06 (see Figure 4) All sanitary sewers in the project area are 8 inch diameter clay pipe, installed between 1959 and 1961. Because these sewers were constructed without gaskets in the joints, they are subject to a modest level of ground water infiltration. Often, it would not be cost - effective to eliminate this infiltration if the pipe itself were in good condition. However, while there are no capacity problems, city maintenance records, along with a televised inspection of all sewers in this area document a significant tree root infiltration problem and some structural defects in the sewer mains. Surveys received from residents also indicate various experiences with plugging of service lines that can often be attributed to root penetration of the pipe joints. The televised inspections have indicated that root infiltration is significant throughout the entire sanitary sewer system in the St. AI's Neighborhood. Therefore, all sewer mains in the project area are proposed to be replaced. Services between the main and the property line would also be replaced. It is estimated that 62 sanitary sewer services would be replaced with the new sanitary sewer installation. Additional information regarding sewer problems was received from property owners during the public participation process. Based on that information and additional review of other available information, final recommendations will be made during the final design process and project cost estimates will be revised accordingly. WATER MAINS Improvement Project 1998 -06 (see Figure 5) The water distribution system in this particular neighborhood was installed at or about the same time as the sanitary sewer. In general, the condition of the water main distribution system is relatively good and no major replacements are anticipated. Known problem locations, leaky valves, and aging hydrants would be replaced however as part of this work. ESTLViATED COSTS AND FUNDING CONSIDERATIONS Costs and Funding for Street Improvements. Proiect No. 1998 -04 S The estimated cost for roadway improvements for all streets in this project area, including street light replacement and reforestation, is S337,957. Feasibility Report St. Al's Neighborhood Page 2 It is proposed to levy special assessments for street improvements in accordance with the rates adopted by the City Council on November 24, 1997. The rates adopted by the City Council provide for a standard 1998 residential street assessment rate of $2,060 per residential property. This rate would be assessed to all benefitted properties within the improvement area. The St. Alphonsus Catholic Church property and the commercial properties at the Brooklyn Boulevard end of the is project are proposed to be assessed at a commercial rate of $0.25 per square foot, for the actual amount of frontage at a depth of 200 feet. St. Alphonsus would receive a credit of 25 percent toward the assessment, as the church was assessed the full cost of adding curb and gutter 12 years ago. On this basis it is estimated that special assessments totaling 5186,390 would be levied for street improvements. Costs and Funding for Storm Drainage Svstem Improvements. Proiect No. 1998 -05 The estimated cost for storm drainage improvements within the St. Al's Neighborhood area is $30,420. This includes the cost of storm sewer construction throughout the project area. It is proposed to levy special assessments for storm drainage improvements in accordance with the rates adopted by the City Council on November 24, 1997. Application of this rate to single family residential properties benefitted by these improvements will result in estimated special assessments of $670 per single family residential unit. Commercial properties would be assessed $0.13 per square foot. The total cost to be assessed would be $64,616. Costs and Funding for Sanitary Sew and Water ?Main Improvemen Proiect No. 1998 -03 The estimated cost of sanitary sewer repair and /or replacement is $94,612, and the estimated cost for water main repair and /or replacement is $20,755. As previously noted, these cost estimates are preliminary at this time. However, all such costs would be funded by their respective utility funds, in accordance with established policy for such improvements. Recommended 1998 Proiect Schedule February 2 City ry Council receives feasibility report and calls for public hearing March 9 Public Hearing, City Council may authorize the project and order preparation of plans and specifications March 9 Approve plans and specifications, authorize Ad for Bids March 18 First date of advertisements in Post and Construction Bulletin April 8 Bid opening April 13 City Council awards contract April 24 Preconstruction conference May 1 Start construction September 14 Special Assessment Hearing October 16 Substantial completion Conclusion I The overall condition of the City's infrastructure system (streets, sewers, utilities) is critical to the safety, welfare, and economic health of the entire City. As a result of the infrastructure needs, proposed solutions, and estimated costs described in this report, the proposed project is necessary, cost effective, and feasible. Scott Brink s' City Engineer Rez. No. 17657 a Feasibility Report St. Al's Neighborhood Page 3 i i • 71ST AVE. N. 71 ST AVE) N. t LIJ t� z ui NVE N \\\ uw I — - 70TH AVE. N. uj > - - Q U z I'� . I ui z w j < 9 <t Q u- URBAN J z 0 d - - i -- 69TH. AVE. N. I \ ST LS NEIGHBORHOOD \ WATER TOWER I U.S. POST \ NO. 1 u] Area Proposed To Be Assessed ST. AL NEIGHBORHOOD ST. AL'S NEIGHBORHOOD �� ;'' � ^ f - ,;�� `,:��` - � -_` - - -- -� =�. �`.;�1 / i( � � 1L' - .I( !,' �h� .�j �'!� -"-1. (�, � $ - _I��I,� .Ci- _1 �1 �_ _ 4 1.l:.CT .. ;1�1 �,:� � , I Lzc ov * > >f� � <t�� h - -- C � - - -- -r- �11(� f�7 />�j�� �«� \ F2'v� �� F - .�_�• \�t -i:It, __ I I I -•s- -� : '� _r'IIr \ • -x�- -9 '��_ :FL Ll - j LLL j _- _ - �,`� �.tj" � °,''� ; ` �,, r i�. -, < ,�__.l? � � tlJ ��� � Fj- - r � ; +'S*""` , • \� 7' 1 + EE, �g T ; �xl < x Hit LL T1 yl E_�1_� �_��� -�YI \ � jf [_ ` r- i 7 ; --� , _ r _ y[`tj _ ,.,,, � =T- }�' I I� ( I r1 _ Of f 7 �7 J-7 y > LLI HJJUILU T � AI -- I I t L J� U, V I 14 i ED. �11 i - I li A-� Lift t r , �Ct - C T _ _ ..� Y _ _ I it q ,� i![:i. !I_ } +rt - 1[� I - �� ,< �� - - -(TIT n. ii T _�_- _ — __ 1:,;,` ;��. .t... � � � i � _ r , I —`� r l F� [ - _ 'ri � � Y - � / =`•L • Y��.�• - _ \ ���f;. _�� x • - �.� I_ � �� _4. ��� �• \ (,t;..,.i,� � � {; _i=ce; r---- iF_i,I�_,- t - -� l,rr ,-.-� �- � � ��\ �� 1 } f t J ( 1 {4 '��e_��_L�_� -{ �: d ..i�__ � "+`. IMPROVEMENT PROJECT 1998-04, 05 & 06 IMPROVEMENT PROJECT 1998-04,05 & 06 STREET IMPROVEMENT STORM DRAINAGE FIGURE 2 FIGURE 3 • ST. AL'S NEIGHBORHOOD ST. AL'S NEIGHBORHOOD t _-A I I I i L4__CA' I 'L A LLUI-11 1111 - - E - , , 1, - -_ - -- _FflT f T -L Lill 1 -AAA L_ -4 Lill 111i t 11 F 1 ­_k IuL 12 �N j _� 3 =a r_ 7 f r J� 5 1 < X-sy - r :��I .i��ir(] :�: <{<:!'<. \ --� y � r —_ -I � - � r � �1)-� �F�f .-�\ 'j, Lj�� r2l f 7 -_ t- _ - t_�_ FT o __ - �_.. r .. � - C :i X K - i r�ru.� �� _ - - -`_ _ _ .. _... � � Y C ,� •4�______..]\� — � � __ =f _ _ E Ll "J _ -� {_- d��_��j ,'lt= ± �U� —) { I[��- _�— �I��_.— �11I -L=,'� ..� � •�- i <�, __ "r -t �Iu�:' li: - �(" y,5` - +, �] I �� .1 � 3 JJ ,� 11<< z !J 1. _ 1 �� H_TFl I � l yz1 ;� T` �r _J A 9 - i IT 9 904 - L -1:1-T 4 Lit t--Lj - i'' � � �I I [� _ F T i!ll'�_ ivff i - - FII�I _� � -�: �'f' Qrlf���� „r._�Fl� `T.� ( -�� } 1 U A i Y - ri/� \I �< _.Y 7 •C _4 f t :l �` - 1 _ _ I-' -i� j _i� �� I1-1 -_ t ,.. �� ... E1f�r�� {j4} -- - 14�1�tE��t �_1[�1t�� -1, �� s L � � • LA F (i�, i �� •( � \ \ � {µ ; =II�111(L� 1jf'I�IiI ? }I t t �ry ? _t i7r' �° t i', �`.�' } � _ +fi�i { .,���,, IMPROVEMENT PROJECT 1998-04, 05 & 06 IMPROVEMENT PROJECT 1998-04, 05 & 06 SANITARY SEWER WATER MAIN FIGURE4 FIGURE 5 e - City Council Agenda Item No. 7c March 9, 1998 • • MEMORANDUM DATE: March 3, 1998 TO: Michael J. McCauley, City Manager FROM: Charlie Hansen, Finance Director C H SUBJECT: Public Hearing Regarding Resolution Certifying Special Assessments for Delinquent Public Utility Service Accounts to the Hennepin County Tax Rolls On February 9, 1998 the City Council adopted Resolution 98 -23, providing for a public hearing regarding proposed assessments for delinquent public utility service accounts. The purpose of the attached resolution is to certify these assessments to the Hennepin County tax rolls. The property owners whose accounts are delinquent have been notified of the status of their accounts by first class mail in accordance with City ordinances and state statutes. Recommended Procedure Hold each hearing one at a time. 1) Request staff report 2) Council discussion 3) Open public hearing and take public comment 4) Close public hearing 5) For the street improvement projects, Council consideration of three resolutions: certification of the levy roll, deletion of assessments for certain corner properties; and deferment of assessments for eligible property owners. For the miscellaneous charges, a resolution is provided for each levy roll which is to be adopted. Some property owners may choose to object to a special assessment; other property owners may choose to appeal an assessment. An objection is typically a concern expressed by the property owner about the amount of the assessment, or perhaps an assertion that they are not responsible for its payment. It is most common to receive objections regarding assessments for tree removal or weed destruction, with property owners disputing an amount, or stating that the work occurred under the previous property owners. An appeal is a legal dispute regarding the amount of the assessment. Property owners must i file with the City Clerk a written notice of appeal before or at the public hearing, and then i follow up with a notice that they have filed an appeal of the assessment with the district court. These types of disputes often require both parties to obtain appraisals and review and possibly negotiate assessments, and can lead to legal hearings. Should objections or appeals be filed with the Clerk prior to the public hearing, or should any person appear at the hearing and object to or appeal an assessment, it is recommended that the Council: ♦ Refer any substantive objections to staff for a report back to the Council at a continued hearing. An example might be an issue whereby staff would need to research the history of a particular complaint, and assemble documentation. Consider removing the objected -to assessment from the proposed levy roll and adopting the remaining proposed assessments. ♦ Appealsfiled should be considered on a case by case basis. If staff believes there is a compelling reason to reevaluate the proposed assessment, then consider removing the assessment from the proposed levy roll and adopting the remaining proposed assessments. An example requiring fiirther study might be a property owner who believes his or her property did not benefit in the amount proposed due to a particularly unique situation, and is prepared to go forward with appraisals and legal action to contest the assessment. Payment Options Available to Property Owners Once an assessment roll is adopted by the Council, the owner of each property has the following payment options: 1. Pay the entire amount of the special assessment, without interest, if payment is made within 30 days of the date of adoption by the Council (any time between March 10 and April 9, 1998). 2. From April 10 through November 30, the property owner may pay the total assessment, with interest calculated from April 1, 1998 to the date of payment. 3. Installment payments made be made with property taxes. The entire amount of the assessment, with interest for 21 months at the rate of 6.5 %, will be due with the property taxes payable in 1999. 4. Partial prepayments (such as paying half now and certifying the balance) are not allowed under current assessment policy. ® Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION CERTIFYING SPECIAL ASSESSMENTS FOR DELINQUENT PUBLIC UTILITY SERVICE ACCOUNTS TO THE HENNEPIN COUNTY TAX ROLLS WHEREAS, the records of the Public Utilities Department list certain accounts delinquent as of December 31, 1997; and WHEREAS, the owners of record of the properties served by each delinquent account have been notified of the del Q �T delinquency according to le requirements; and WHEREAS, Minnesota Statutes, Section 444.075 and City Ordinances, Sections 4 -105 and 16 -204 authorize certification of such delinquent accounts to the County tax rolls for collection; and WHEREAS, an assessment roll, a copy of which is attached hereto and part hereof by reference, has been prepared by the City Clerk, tabulating those properties where a delinquent public utility account is to be assessed with the amount, including interest and service charges, to be assessed; and WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for delinquent public utility accounts. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. Said assessment roll of delinquent public utility accounts is hereby adopted and certified as Levy No. 14265. 2. The assessments as adopted and confirmed shall be payable with ad valorem taxes in 1999, in one annual installment with interest thereon at six and one half (6.5) percent per annum, for a period of fifteen months from October 1, 1998 through December 31, 1999. RESOLUTION NO. 3. The owner of any property so assessed may at any time prior to the certification of the assessment to the County Auditor pay the whole of the assessment, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he or she may. at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31 of the succeeding year. 4. The City Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the proper tax lists of the county, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. e CURRENT COICATION REPORT (01<-1998 (08:46) • page 1 of 19 ACCOUNT-NUl NAME/ADDRESS ADDRESS-TYPE TAX-ROLL-SEND-CD AMT-OPEN ADMIN-CHARGE ASSESSED-AMT PID --------------------------------------------------------------------------------------------------------------------------------------- 100050000704 THOMAS ANDREWS S Y 161.59 30.00 191.59 3311921120036 5312 67TH AVE N BROOKLYN CENTER MN 55429-1650 100085000602 CALVIN JOHNSON S Y 118.93 30.00 148.93 3311921120066 6837 SCOTT AVE N BROOKLYN CENTER MN 55429-1665 100093000603 LOWELL HILLBRAND S Y 155.82 30.00 185.82 3311921120063 6806 SCOTT AVE N BROOKLYN CENTER MN 55429-1666 100096000307 SANDRA GILBERG S 14 309.96 30.00 339.96 3311921120074 6736 SCOTT AVE N BROOKLYN CENTER MN 55429-1664 1-00096000307 HENRY JOHNSON C Y 33119211.20074 9031. FTLLMORE ST NE BLAINE MN 55434-3301 100142000702 KURT SCHUMAN S Y 188.13 30.00 218. 1_3 3.311-921110072 6801 QUAIL AVE N BROOKLYN CENTER MN 55429--1657 1.00:14'2.000702 JE.ANNE SCHUMAN 2 Y 3311921110072 6801 QUAIL AVE N BROOKLYN CENTER MN 55429 100168000608 JOSE HERNANDEZ S Y 201.51 30.00 2:31.51 3311921110057 6721 PERRY AVE N BROOKLYN CENTER MN 55429-1609 100169000503 DEBRA SCHLICK S Y 242.24 30.00 272.24 3311921110056 6727 PERRY AVE N BROOKLYN CENTER MN 55429--1609 100186000401 CARLOS MUJICA S Y 174.30 30.00 204.30 3311921110034 6812 PERRY AVE N BROOKLYN CENTER MN 55429-1612 1.00211000304 ROBERT SHAW S Y 279.73 30.00 309.73 3311921110009 6836 ORCHARD AVE N BROOKLYN CENTER MN 55429-1607 100229000304 BEVERLY DAVIS S Y 320.36 30.00 350.36 3311921110002 6825 NOBLE AVE N BROOKLYN CENTER MN 55429-1604 100420030702 STEVEN BETTCHER S Y 86.06 30.00 116.06 2811921410031 4909 WINGARD Pl, BROOKLYN CENTER MN 55429-1213 CURRENT C* i CATION REPORT (11OP-1998 (08:46) 0 page 2 of 19 ACCOUNT-NUMBER NAME/ADDRESS ADDRESS-TYPE TAX-ROLL-SEND-CD AMT-OPEN ADMIN-CHARGE ASSESSED-AMT PID _ ------------------------------------------------------------------------------------------------------------------------------- ------ 100421010802 1 Isom S Y 89.98 30.00 119.98 2811921410189 7114 QUAIL CTR E BROOKLYN CENTER MN 55429-1209 100422020602 TOM KELLY S Y 223.69 30.00 253.69 2811921410042 7105 QUAIL CIR E BROOKLYN CENTER MN 55429-1208 1-00431030410 SUSAN SOLBERG S Y 241.69 30.00 271.69 2811921410155 7210 PERRY CT E BROOKLYN CENTER MN 55429-1203 100439000908 EMILY KANDAKAI S Y 104.43 30.00 134.43 281-1921410126 4800 71ST AVE N BROOKLYN CENTER MN 55429-1218 1-00460005002 CREEKSIDE GROUP LLP S Y 761.85 30.00 791.85 2811921410204 7240 BROOKLYN BLVD BROOKLYN CENTER MN 55429-1238 100613000703 JOHN WILMES s Y 240.36 30.00 270.36 2811921430012 6924 SCOTT AVE N BROOKLYN CENTER MN 55429-1259 100629000904 DON GERVAIS S Y 229.50 30.00 259.50 2811921-430038 5218 70TH AVE N BROOKLYN CENTER MN 55429-1233 100638040407 ROBERT PITTMAN S N 111.39 30.00 141.39 2811921430050 6912 UNITY AVE N BROOKLYN CENTER MN 55429-1263 100638040407 ROBERT L PITTMAN B Y 2811921430050 PO BOX 290076 BROOKLYN CENTER MN 55429--6076 100638300206 AARON T JOHNSON S N 104.60 30.00 134.60 2811921430113 7009 UNITY AVE N BROOKLYN CENTER MN 55429-1264 100638300206 NORWEST MORTGAGE INC C Y 2811.921430113 405 SW 5TH ST DES MOINES IA 50309 100638980104 ODELL WHITFIELD S N 60.15 30.00 90.15 2811921430120 7041 UNITY AVE N BROOKLYN CENTER MN 55429-1264 100638980104 EILEEN WHITE C Y 2811921430120 8705 DOUGLAS DR BROOKLYN PARK MN 55445 CURRENT CE0 1 CATION REPORT 01 1 1OR-1998 (08:46) 4111 page 3 of 19 ACCOUNT-NUMBER NAME/ADDRESS ADDRESS-TYPE TAX-ROLL-SEND-CD AMT-OPEN ADMIN-CHARGE ASSEASED-AMT PID ------------------------------------------------------------------------------------------------------------------------------------ 100639500602 TERESA A HILL S Y 222.62 30.00 252.62 2811921420046 5435 72ND CIR BROOKLYN CENTER MN 55429-1246 100732000303 PAUL GALLUP S Y 94.59 30.00 124.59 3411921210012 6715 FRANCE AVE N BROOKLYN CENTER MN 55429-1883 100787000705 DUANE CATTLEDGE S Y 218.49 30.00 248.49 3411921120046 6807 DREW AVE N BROOKLYN CENTER MN 55429-1877 100814000401 SANDRA WRIGHT S Y 182.73 30.00 212.73 3411921110043 6837 BEARD AVE N BROOKLYN CENTER MN 55429-4212 100926000904 BRAD EMHOLTZ S Y 100.54 30.00 130.54 3411921110064 3106 68TH AVE N BROOKLYN CENTER MN 55429-4217 101047000102 ANNA THOMAS S Y 205.41 30.00 235.41 2711921430032 7012 EWTNG AVE N BROOKLYN CENTER MN 55429-1440 101054000103 DEBRA GROVE S Y 135.01 30.00 165.01 2711921420012 7051 DREW AVE N BROOKLYN CENTER MN 55429-1435 101056000904 TIMOTHY J GRAHAM S Y 194.54 30.00 224.54 2711921430014 7037 DREW AVE N BROOKLYN CENTER MN 55429-1435 101061000205 JAMES VICKROY S Y 187.51 30.00 217.51 2711921430019 7007 DREW AVE N BROOKLYN CENTER MN 55429-1435 101068000502 DONALD WATZKE S Y 76.44 30.00 106.44 2711.921430009 6942 DREW AVE N BROOKLYN CENTER MN 55429-1434 101-093000403 PAUL BUSHEY S Y 194.19 30.00 224.19 2711921430086 3605 VIOLET AVE BROOKLYN CENTER MN 55429-1466 101121000006 JOHN KIMKER S Y 166.91 30.00 196.91 2711921420095 7142 FRANCE AVE N BROOKLYN CENTER MN 55429-1405 101126000503 MARY ROBECK S Y 216.43 30.00 246.43 2711921420090 3713 72ND AVE N BROOKLYN CENTER MN 55429-1415 1 CURRENT CLOk'ATTON REPORT W 0 .1'1t -1998 (08:46) • 4 of 19 ACCOUNT-NUMBER NAME/ADDRESS ADDRESS-TYPE TAX-ROLL-SEND-CD AMT-OPEN ADMIN-CHARGE ASSE,-i')SED-AMT PID --------------------------------------------------------------- ---------------------------------------------------------------------------- 101155000901 LEE VACHUSKA. s Y 89.98 30.00 119.98 2711921410006 7207 PALMER LAKE DR W BROOKLYN CENTER MN 55429-4205 101249000705 VU 11 PHAN S Y 184.00 30.00 214.00 2711921340067 6906 GRIMES AVE N BROOKLYN CENTER MN 55429-1450 101274000503 MARLA G. OBEREMBT S Y 284.94 30.00 314.94 271192131-001.1 7212 GRIMES AVE N BROOKLYN CENTER MN 55429-1456 101330000704 LISA JOHNSON S Y 91.95 30.00 121.95 2711921310042 7106 HALIFAX AVE N BROOKLYN CENTER MN 55429-1356 101552000801 DANIEL, E BLAKE S Y 182.79 30.00 212.79 2711.921320093 7130 KYLE AVE N BROOKLYN CENTER MN 55429-1328 101632080403 MYRL STEWART S Y 69.99 30.00 99.99 3511-921230020 2832 67TH LN N BROOKLYN CENTER MN 55430-1711 211065000503 TOM YURECKO S Y 207.90 30.00 237.90 2611921430025 6931 NEWTON AVE N BROOKLYN CENTER MN 55430-1036 211106000607 MARK ROTTACH S Y 357.91 30.00 387.91 2611921.420048 7124 NEWTON AVE N BROOKLYN CENTER MN 55430-1041 211106000607 BARBARA ROTTACH 2 Y 2611921420048 71-24 NEWTON AVE N BROOKLYN CENTER MN 55430 211157000403 KATHY ROSS S Y 228.06 30.00 258.06 2611921420053 7243 MORGAN AVE N BROOKLYN CENTER MN 55430-1034 211289000507 JAMES SEEL S N 171.15 30.00 201.15 3511921110033 1513 HUMBOLDT Pl, N BROOKLYN CENTER MN 55430-1714 211289000507 DAYSTAR. INVESTMENT 0 y 3511921110033 17799 4300 KENWOOD TRAIL LAKEVILLE MN 55044-9493 211290020004 MORNINGSUN INV S N 143.77 30.00 173.77 35119211-10027 1543 HUMBOLDT PL N BROOKLYN CENTER MN 55430-1714 CURRENT CEO 'ATION REPORT 0'0,-1998 (08:46) epage 5 of 19 ACCOUNT- NUMBER NAME/ADDRESS ADDRESS-TYPE TAX-ROLL-SEND-CD AMT-OPEN ADMIN-CHARGE ASSL_.' SED-AMT PID ----------------------------------------------------------------------------------------------------------------------------------- 211290020004 MORNINGSUN INV 0 Y 143.77 30.00 173.77 351-1921110027 17799 4300 KENWOOD TRAIL LAKEVILLE MN 55044-9493 211291000107 SHIRLEY COLE S N 202.27 30.00 232.27 3511921110031 1525 HUMBOLDT PL N BROOKLYN CENTER MN 55430-1714 21.1291000107 MORNINGSUN INV 0 Y 3511921110031 17799 #300 KENWOOD TRAIL LAKEVILLE MN 55044-9493 211310000806 RONALD CARLSON S Y 265.55 30.00 295.55 2611921440052 7030 JAMES AVE N BROOKLYN CENTER MN 55430-1162 211402000704 PAUL, CAVALLARO S Y 268.09 30.00 298.09 2611921440021 7013 KNOX AVE N BROOKLYN CENTER MN 55430-1015 211418000902 DOUGLAS WEAVER S Y 74.20 30.00 104.20 2611921410103 '7231 KNOX AVE N BROOKLYN CENTER MN 55430-1018 211428000704 HARLAN HANNINEN S Y 84.87 30.00 114.87 1516 73RD AVE N BROOKLYN CENTER MN 55444-2439 211440000106 DEBRA KAUFFMAN s Y 233.04 30.00 263.04 2611921410105 7236 KNOX AVE N BROOKLYN CENTER MN 55430-1019 211457000106 JASON PITTS S Y 320.03 30.00 350.03 2611921410060 1619 WOODBINE LA BROOKLYN CENTER MN 55430--1062 212006000503 WILLIAM CORWIN S Y 68.40 30.00 98.40 2511921320056 7212 HUMBOLDT AVE N BROOKLYN CENTER MN 55430-1157 212065000303 ERIC HAINEY S Y 83.14 30.00 1.13.14 2511921320017 1401 73RD AVE N BROOKLYN CENTER MN 55444-2657 212067000104 BILL CARPENTER S Y 130.11 30.00 160.11 2511921320115 7236 GIRARD AVE N BROOKLYN CENTER MN 55430-1149 212140000203 GREG LARSON s Y 193.58 30.00 223.58 2511921320087 7136 FREMONT AVE N BROOKLYN CENTER MN 55430-1141 CURRENT CEO j (.'ATION REPORT (_*H-1998 (08:46) l epage 6 of 19 ACCOUNT-NUMBER NAME/ADDRESS ADDRESS-TYPE TAX-ROLL-SEND-CD AMT-OPEN ADMIN-CHARGE ASSii:SSED-AMT PID ----------------------------------------------------------------------------------------------------------------------------------------- 212165000206 DAVID FIEDLER S Y 356.87 30.00 386.87 2511921320088 7049 EMERSON AVE N BROOKLYN CENTER MN 55430-1-106 212258060404 KEVIN BELILLE S Y 63.05 30.00 93.05 632 73RD AVE N BROOKLYN CENTER MN 55444-2643 215062000902 YA C14ANG S Y 260.65 30.00 290.65 2511921420011 7208 DALLAS RD BROOKLYN CENTER MN 55430-1316 215066000503 11 M CANNON-RATLIFP S Y 128.93 30.00 158.93 251.1921420029 7226 DALLAS RD BROOKLYN CENTER MN 55430-1316 215085000201 NATALIE ROBERG S Y 152.07 30.00 182.07 251.1921440021 7104 RIVERDALE RD BROOKLYN CENTER MN 55430--1318 215100050801 DUANE WELTON S Y 199.66 30.00 229.66 308 73RD AVE N BROOKLYN CENTER MN 55430-1300 2151 HARLOW HUBER S N 244.29 30.00 274.29 36119211.20009 6854 WEST RIVER RD BROOKLYN CENTER MN 55430-1326 215502000701 DAVID WAGTSKJOLD 0 Y 3611921120009 5804 AYRSHIRE BLVD EDINA MN 55436-2027 215670010203 JOHN MCMAHON S Y 137.74 30.00 167.74 3611921130086 6646 CAMDEN DR BROOKLYN CENTER MN 55430-1631 215880000903 NATHAN D CLARK S Y 189.40 30.00 219.40 3611921240056 6624 COLFAX AVE N BROOKLYN CENTER MN 55430-1807 215923000807 THEODORE D SAKARIASON S Y 228.48 30.00 258.48 3611921.210063 6818 DUPONT AVE N BROOKLYN CENTER MN 55430-1522 215930000904 DOUGLAS MOORE S Y 247.71 30.00 277.71 3611921210056 6724 DUPONT AVE N BROOKLYN CENTER MN 55430-1520 215942000504 WESLEY DEFREITAS s Y 215.58 30.00 245.58 3611-921240038 6600 DUPONT AVE N BROOKLYN CENTER MN 55430-1808 CURRENT CEO CATION REPORT 0 (08:46) e page 7 of 19 ACCOUNT-NUMBER NAME/ADDRESS ADDRESS-TYPE TAX-ROLL-SEND-CD AMT-OPEN ADMIN-CHARGE ASSESSED-AMT PfD --------------------------------------------------------------------------------------------------------------------------------------- 215970000003 DANIEL REUBEN 9 Y 98.20 30.00 128.20 3611921220003 6837 DUPONT AVE N BROOKLYN CENTER MN 55430-1521 216009000302 JOHN SOLOMON S Y 70.00 30.00 100.00 3611921220031. 6819 EMERSON AVE N BROOKLYN CENTER MN 55430-1525 216017000304 CHRIS HARLSON S Y 92.69 30.00 122.69 3611921220080 6801 FREMONT Pl, N BROOKLYN CENTER MN 55430--1583 216017040904 CAROL BRAND S Y 218.34 30.00 248.34 3611921220113 1315 67TH LN N BROOKLYN CENTER MN 55430-1587 21-6017050806 CHRIS DAWSON S Y 212.76 30.00 242.76 3611921220114 1.319 67TH LN N BROOKLYN CENTER MN 55430-1587 216017100105 LUANNE ANDERSON S Y 196.19 30.00 226.19 3611921220119 1339 67TH LN N BROOKLYN CENTER MN 55430-1587 216017200906 H E HOMES, INC. S N 144.83 30.00 174 .83 361.1921220104 6827 FREMONT PL N BROOKLYN CENTER MN 55430-1-583 216017200906 H E HOMES, INC. B Y 3611921220104 7038 BROUKLYN BLVD BROOKLYN CENTER MN 55429 216017210808 GREG BENSON S Y 173.20 30.00 203.20 3611921220103 6831 FREMONT PI, N BROOKLYN CENTER MN 55430-1583 216018100002 TONYE HORSFALL S Y 116.18 30.00 146.18 3611921220099 1341 68TH LN N BROOKLYN CENTER MN 55430-1589 216018190109 EDWINA MAYS S Y 299.77 30.00 329.77 3611921220059 1316 68TH LN N BROOKLYN CENTER MN 55430-1584 216101000002 TIMOTHY FRANKLIN s Y 296.46 30.00 326.46 3611-921210079 6718 BRYANT AVE N BROOKLYN CENTER MN 55430-1512 21.6122000504 RON BOATMAN S Y 341.40 30.00 371.40 3611921210100 6719 CAMDEN AVE N BROOKLYN CENTER MN 55430-1628 CURRENT CE* 'ATTON REPORT 0,*k-1998 (08:46) epage 8 of 2.9 ACCOUNT- NUMBER NAME/ADDRESS ADDRESS-TYPE TAX-ROLL-SEND-CD AMT-OPEN ADMIN-CHARGE ASSESSED-AMT PID ------------------------------------------------------------------------------------------------------------------------------------------ 301800000403 KENNETH R LUKE S Y 72.00 30.00 102.00 3311921440033 611.3 QUAIL AVE N BROOKLYN CENTER MN 55429-2347 301801000302 ALFRED MINOR S Y 105.41 30.00 135.41 3311921440032 6119 QUAIL AVE N BROOKLYN CENTER MN 55429-2347 301888000903 GEORGE DORSEY S Y 104.80 30.00 134.80 3311921130077 6601 UNITY AVE N BROOKLYN CENTER MN 55429-1635 301904000907 KORAL PURDY S Y 329.01 30.00 359.01 3311921130061 5130 HOWE LA BROOKLYN CENTER MN 55429-1628 301964000604 NICHOLAS S DILDAY s Y 161.07 30.00 191.07 3311921140066 5016 66TH AVE N BROOKLYN CENTER MN 55429-1614 301964000604 DE1,IA DILDAY 2 Y 3311921140066 5016 66TH AVE N BROOKLYN CENTER MN 55429 302010000802 PAUL MCCORMICK S Y 3311921130031 5119 WINCHESTER LA 161.07 30.00 191.07 BROOKLYN CENTER MN 55429-1640 302026000002 ll9RS TIM ASLESON S Y 118.16 30.00 148.16 3311921130047 5224 65TH AVE N BROOKLYN CENTER MN 55429-2013 302103000602 KENNETH PETRIE S Y 203.16 30.00 233.16 3311921410120 6345 QUAIL AVE N BROOKLYN CENTER MN 55429-2065 302110000703 PAUL, KRINGS S Y 78.24 30.00 108.24 3311.921410113 6332 REGENT AVE N BROOKLYN CENTER MN 55429-2029 30211-0000703 KRIS KRINGS 2 Y 3311921410113 6332 REGENT AVE N BROOKLYN CENTER MN 55429 302222000205 GARY LOFTUS S Y 153.40 30.00 183.40 3311921410131 6300 PERRY AVE N BROOKLYN CENTER MN 55429-2062 302250000701 WILLIAM A HILL S Y 187.36 30.00 217.36 3311921.410044 6313 ORCHARD AVE N BROOKLYN CENTER MN 55429-2057 CURRENT CEOICATION REPORT 05 AR -1998 (08:46) page 9 of 19 ACCOUNT-NUMBER NAME/ADDRESS ADDRESS-TYPE TAX-ROLL-SEND-CD AMT-OPEN ADMIN-CHARGE ASSESSED-AMT PID -------------------------------------------------------------------------------------------------------------------------------------- 302260000501 RONALD RICHARD S Y 144.98 30.00 174.98 331192141001-6 6342 ORCHARD AVE N BROOKLYN CENTER MN 55429-2058 302274000902 M SPRINGSTEEN S Y 203.74 30.00 233.74 3311921410006 6413 NOBLE AVE N BROOKLYN CENTER MN 55429-2055 302277000605 ZACHARY SCHROEDER S Y 238.41 30.00 268.41 3311921410009 6343 NOBLE AVE N BROOKLYN CENTER MN 55429-2053 302282000903 ARTHUR GOODMAN S Y 201.26 30.00 231.26 3311921410025 4701 ELEANOR LA BROOKLYN CENTER MN 55429-2051 302282000903 JANICE GOODMAN 2 Y 3311921410025 4701 ELEANOR LA BROOKLYN CENTER MN 55429 302295000403 JON L HUDLOW S Y 105.68 30.00 135.68 3411921320019 6431 MAJOR AVE N BROOKLYN CENTER MN 55429--2134 302299000004 PATRICIA ANDERSON s Y 196.55 30.00 226.55 341-1-921320023 6407 MAJOR AVE N BROOKLYN CENTER MN 55429-2134 302311000405 DEAN CHRISTIANSEN s Y 191.60 30.00 221.60 3411921320013 6418 MAJOR AVE N BROOKLYN CENTER MN 55429-2135 302336000504 MICHAEL MEDINA S Y 178.67 30.00 208.67 3411921320055 4521 KATHRENE DR BROOKLYN CENTER MN 55429-2152 302336000504 DAWN MEDINA 2 Y 3411921320055 4521 KATHRENE DR BROOKLYN CENTER MN 55429 302563000902 VICKY PETERSON S Y 183.05 30.00 213.05 3411921320119 6418 LEE AVE N BROOKLYN CENTER MN 55429-2133 302579000105 ALAN STROH S Y 142.62 30.00 172.62 3411921320079 6325 KYLE AVE N BROOKLYN CENTER MN 55429-2128 302613000906 LLOYD POINTER S Y 318.68 30.00 348.68 3411921330020 6230 KYLE AVE N BROOKLYN CENTER MN 55429-2473 I CURRENT CEf 011-1- 0 1CATION REPORT 050AR-1998 (08:46) l„ "page 10 of 19 ACCOUNT-NUMBER NAME/ADDRESS ADDRESS-TYPE TAX-ROLL-SEND-CD AMT-OPEN ADMIN-CHARGE ASSESSED-AMT PID ---------------------------------------------------------------------------------------------------------------------------------- 302719000206 GABRIEL SAYEE S Y 229.08 30.00 259.08 3411-92134001-7 6121 FRANCE AVE N BROOKLYN CENTER MN 55429-4042 302802000002 ROBERT BOLDEN S Y 286.83 30.00 316.83 3411921340115 4201 63RD AVE N BROOKLYN CENTER MN 55429-2144 302803000904 MIKE STODDARD S Y 94.89 30.00 124.89 3411921-340114 4207 63RD AVE N BROOKLYN CENTER MN 55429-2144 302820000802 NICOLINE CHOMILO S Y 160.26 30.00 190.26 3411921310062 6436 JUNE AVE N BROOKLYN CENTER MN 55429-2127 302841000301 MRS ROBERT NIZNIK S Y 111.35 30.00 141.35 3411921310097 6318 INDIANA AVE N BROOKLYN CENTER MN 55429-23.21 302881000405 QUENTIN MCDERMTD S Y 133.62 30.00 163.62 3411921230062 4400 65TH AVE N BROOKLYN CENTER MN 55429-2110 302918000102 MARK HENKELS S Y 163.23 30.00 193.23 3411921230054 431-9 WINCHESTER LA BROOKLYN CENTER MN 55429-1721 302940000304 MICHAEL WASTE S Y 250.79 30.00 280.79 3411921230046 4400 WINCHESTER LA BROOKLYN CENTER MN 55429-1724 302973000303 RICHARD BROWNE S Y 194.35 30.00 224.35 3411921240025 4110 66TH AVE N BROOKLYN CENTER MN 55429-1748 303058000901 JOHN M MOHR S Y 251.81 30.00 281-81 341-1921130022 6606 EWING AVE N BROOKLYN CENTER MN 55429-1853 3031060001.04 ELISABETH C LANDE S Y 202.75 30.00 232.75 3411921130072 6524 CHOWEN AVE N BROOKLYN CENTER MN 55429-1843 3031-16000902 STEVE CAMPBELL S Y 184.68 30.00 214.68 3411-921130062 6531 BEARD AVE N BROOKLYN CENTER MN 55429-1827 303118000706 JANIS SALO S Y 97.42 30.00 127.42 3411921130060 6543 BEARD AVE N BROOKLYN CENTER MN 55429-1827 1 0 page 11 of 19 CURRENT cL�:R, YICATION REPORT 0 (08:46) ACCOUNT-NUMBER NAME/ADDRESS ADDRESS-TYPE TAX-ROLL-SEND-CD AMT-OPEN ADMIN-CHARGE ASSESSED-AMT YID --------------------------------------------------------------------------------------------------------------------------------------- 408633000003 RONA BROWN S Y 168.88 30.00 198.88 021-1821140006 5712 LOGAN AVE N BROOKLYN CENTER MN 55430-2612 408635010705 PATRICIA BENNIS S Y 83.00 30-00 113.00 0211821140106 5720 LOGAN AVE N BROOKLYN CENTER MN 55430-2612 408710000602 ROGER WOODFORD S Y 192.37 30.00 222.37 0211821140058 5737 IRVING AVE N BROOKLYN CENTER MN 55430-2641 408746000404 OLIVER ROBINSON S Y 213.62 30.00 243.62 02118211-40092 5727 HUMBOLDT AVE N BROOKLYN CENTER MN 55430-2635 408756000101 PERRY MARTIN S N 195.33 30.00 225.33 0111821-230086 5754 HUMBOLDT AVE N BROOKLYN CENTER MN 55430-2636 408756000101 PERRY MARTIN 0 Y 0111821230086 1451 APT.1 6TH AVE SE ROCHESTER MN !)5904-5252 408785000602 PAY WARREN S Y 199.44 30.00 229.44 0111821220073 6026 GIRARD AVE N BROOKLYN CENTER MN 55430-2634 408801000602 WILLIAM LEMIRE S Y 89.93 30.00 129.93 0111821220065 6021 FREMONT AVE N BROOKLYN CENTER MN 55430-2629 408881000901- RADDERMARKER S Y 176.94 30.00 206.94 361-1921330001 6218 LILAC DR N BROOKLYN CENTER MN 55430-2249 408905000102 DENNIS SKRZYPEK S Y 48.61 30.00 78.61 0111821220018 5945 EMERSON AVE N BROOKLYN CENTER MN 55430-2622 408923000904 ANDREW YOUNG JR S Y 104.68 30.00 134.68 011182123001-7 5715 EMERSON AVE N BROOKLYN CENTER MN 55430-2656 408924000803 SHALON PRUITTN S Y 239.11 30.00 269.11 0111.821230018 5707 EMERSON AVE N BROOKLYN CENTER MN 55430-2656 408949000903 CHARLES AMUNDSON S Y 175.96 30.00 205.96 0111-821220039 6006 EMERSON AVE N BROOKLYN CENTER MN 55430-2625 CURRENT CEID . ('ATION REPORT JWL-1998 (08.46) *age 12 of 19 ACCOUNT-NUMBER NAME/ADDRESS ADDRESS-TYPE TAX-ROLL-SEND-CD AMT-OPEN ADMIN-CHARGE ASSESSED-AMT PID ------------------------------------------------------------------------------------------------------------------------------------- 408964000903 STEVEN LORENCE S Y 184.22 30.00 214.22 3613921330021 6119 DUPONT AVE N BROOKLYN CENTER MN 55430-2227 409023000604 FRANK MOCK S Y 222.74 30.00 252,74 0111821210051 6012 DUPONT AVE N BROOKLYN CENTER MN 55430-2750 409127000104 MARY KOSKI S Y 91.33 30.00 121.33 3611-921340049 6225 BRYANT AVE N BROOKLYN CENTER MN 55430-2216 409209000202 BILL KOLBE S Y 160.84 30.00 190.84 3611921-340012 6114 BRYANT AVE N BROOKLYN CENTER MN 55430-2215 409391-000002 DEBBIE WYNN S Y 243.30 30.00 273.30 361.1921430025 506 61ST AVE N BROOKLYN CENTER MN 55430-2202 409989000802 AUDREY HEAVENS S Y 122.35 30.00 152.35 3611921310032 1001 65T11 AVE N BROOKLYN CENTER MN 55430-1812 410015000401 GLADYS TERRY S Y 174.30 30.00 204.30 3611921310022 6435 BRYANT AVE N BROOKLYN CENTER MN 55430-1802 410114000404 STEVE PETRONEK S Y 175.52 30.00 205.52 3611921330077 1319 63RD LA N BROOKLYN CENTER MN 55430-1865 410827000202 TERRANCE LUECK S N 189.47 30.00 219.47 0211-821110002 6040 EARLE BROWN DR BROOKLYN CENTER MN 55430-2514 410827000202 WELSH COMPANIES B Y 0211821110002 8200 200 NORMANDALE BLVD MPLS MN 55437-1060 503234000105 DAVID GLAUVITZ S Y 172.92 30.00 202.92 3411921.140071 3300 QUARLES RD BROOKLYN CENTER MN 55429-2254 503445000606 JAMES MEIER S Y 192.82 30.00 222.82 3511921320062 2801 64TH AVE N BROOKLYN CENTER MN 55430-2010 503450000801 PATRICK GRIENER S N 92.55 30.00 122.55 3511921320067 2907 64TH AVE N BROOKLYN CENTER MN 55430-2012 CURRENT CA&('ATION REPORT 0 - 01-1998 (08.46) 0age 13 of 19 ACCOUNT-NUMBER NAME/ADDRESS ADDRESS-TYPE TAX-ROLL-SEND-CD AMT-OPEN ADMIN-CHARGE ASSESSED-AMT PID ----------- -------------------------------------------------------------------------------------------------------------------- 503450000801 LUCY BARLINGAR C Y 92.55 30.00 122.55 3511921320067 2907 64TH AVE N BROOKLYN CENTER MN 55430 503577000605 RICK PETERSON S Y 208.23 30.00 238.23 3411921440078 3119 62ND AVE N BROOKLYN CENTER MN 55429-2614 503637000404 LARRY QUIGGLE S Y 229.87 30.00 259.87 3411.921440025 3206 MUMFORD RD BROOKLYN CENTER MN 55429-2656 503699000901 THELBERT WILKERSON S Y 230.20 30.00 260.20 341-1921440006 3107 63RD AVE N BROOKLYN CENTER MN 55429-2203 503855000902 MELVYN PEGUES S Y 193.01 30.00 223.01 0211821220070 5912 UPTON AVE N BROOKLYN CENTER MN 55430-2302 503921000904 A MULLEN S Y 257.69 30.00 287.69 0211821220031 5930 XERXES AVE N BROOKLYN CENTER MN 55430-2312 503940000602 TERESA KNIGHT S Y 216.96 30.00 246.96 031182111011-1 5949 XERXES AVE N BROOKLYN CENTER MN 55430-2311 503972000702 SPENCER KRUCHTEN S Y 281.92 30.00 311.92 0311821110093 5949 YORK AVE N BROOKLYN CENTER MN 55429-2640 504025000203 BRETT COMSTOCK S Y 42.65 30.00 72.65 0311821140012 5836 ABBOTT AVE N BROOKLYN CENTER MN 55429-2625 504139000503 DEREK E MONROE S N 177.52 30.00 207.52 0311821120068 3612 COMMODORE DR BROOKLYN CENTER MN 55429-2506 504139000503 DEREK E MONROE B Y 0311821120068 PO BOX 290343 BROOKLYN CENTER MN 55429-6343 504172000302 SHARON MILLER S Y 228.84 30.00 258.84 0311821240081 3806 58TH AVE N BROOKLYN CENTER MN 55429-3005 504266000003 JUANITA WILLIAMS S Y 291.81 30.00 321.81 0311821130002 5833 EWING AVE N BROOKLYN CENTER MN 55429-2511 CURRENT CEto, cATION REPORT 0�30_-1998 (08:46) Gage 14 of 19 ACCOUNT-NUMBER NAME/ADDRESS ADDRESS-TYPE TAX-ROLL-SEND-CD AMT-OPEN ADMIN-CHARGE ASSESSED-AMT PID --------------------------------------------------------------------- ----------------------------------------------------------------- 504300000803 RALPH GUIMONT S Y 218.15 30.00 248.15 0311821210062 5903 HALIFAX PL BROOKLYN CENTER MN 55429-2437 504393000603 DAVID WRIGHT S Y 201.85 30.00 231-85 0311821220014 6012 KYLE AVE N BROOKLYN CENTER MN 55429-2469 504456000002 MICHELLE KLEIN S Y 286.47 30.00 316.47 0311821240001 5737 HALIFAX AVE N BROOKLYN CENTER MN 55429-3049 504485000503 DOUGLAS STANO S Y 186.57 30.00 216.57 0311821240043 3813 FRANCE PL BROOKLYN CENTER MN 55429-3045 504642000504 STEVEN R FORCE S Y 234.19 30.00 264.19 0311-821430036 5336 SAILOR LA BROOKLYN CENTER MN 55429-3320 504670000005 EART, BASSETT S Y 328.25 30.00 358.25 0311821430052 3506 53RD AVE N BROOKLYN CENTER MN 55429-3420 504927020904 GERALDINE POLK S Y 142.51 30.00 172-51 0311-821230030 5811 SHORES DR BROOKLYN CENTER MN 55429-2414 606041000501 C BLANCHETTE S Y 207.26 30.00 237.26 1011821320049 4821 TWIN LAKE AVE BROOKLYN CENTER MN 55429-3811 606390000203 MARS AUTO S Y 207.34 30.00 237.34 101-1821130067 4900 FRANCE AVE N BROOKLYN CENTER MN 55429-3917 606397000503 JIM BENZ S N 133.99 30.00 163.99 1011821130061 3701 50TH AVE N BROOKLYN CENTER MN 55429-3912 606397000503 BILL BJERKE 0 Y 1-011821130061 5309 TWIN LAKE BLVD E BROOKLYN CENTER MN 55429-3354 606414000402 L POPPENHAGEN S Y 159.79 30.00 189.79 1011821120055 5100 DREW AVE N BROOKLYN CENTER MN 55429-3334 606722000103 KAREN RODRIGUEZ S Y 205.36 30.00 235.36 1011821210068 5107 FRANCE AVE N BROOKLYN CENTER MN 55429-3341 CURRENT CLIO; %_'ATION REPORT 0401,-1998 (08:46) *age 15 of 19 ACCOUNT-NUMBER NAME/ADDRESS ADDRESS--TYPE TAX-ROLL-SEND-CD AMT-OPEN ADMIN-CHARGE ASSESSED-AMT YID -------------------------------------------------------------------------------------------------------------------------------------- 606941.000602 ROBERT WASHAM S Y 248.67 30.00 278.67 1011821140016 4929 BROOKLYN BLVD BROOKLYN CENTER MN 55429-3405 607116000306 ANTHONY WILCOX S Y 95.62 30.00 125.62 0211821340047 5312 QUEEN AVE N BROOKLYN CENTER MN 55430-2946 607231000304 LAWRENCE HECK S Y 223.54 30.00 253.54 0211821430028 5306 OLIVER AVE N BROOKLYN CENTER MN 55430-3031 607240000202 LAURA RUPP S Y 223.09 30.00 253.09 021-18214301-07 5345 NEWTON AVE N BROOKLYN CENTER MN 55430-3028 607257000204 JACK BONIFACE S Y 228.21 30.00 258.21 0211821430060 5331 MORGAN AVE N BROOKLYN CENTER MN 55430-3024 607272000302 RON MARTIN S Y 241.15 30.00 271.15 0211821430084 5418 MORGAN AVE N BROOKLYN CENTER MN 55430-3027 607280000308 RONALD EDBERG S Y 240.15 30.00 270.15 0211821430055 5332 MORGAN AVE N BROOKLYN CENTER MN 55430-3025 607311000602 LISA I, KREITZ S Y 184.94 30.00 214.94 0211821440026 5412 LOGAN AVE N BROOKLYN CENTER MN 55430-3023 607326000906 DAVE COMER S Y 290.87 30.00 320.87 0211821440067 5311 KNOX AVE N BROOKLYN CENTER MN 55430-3057 607429000504 BRIAN WALKER S Y 182.85 30.00 212.85 0211821440040 5312 IRVING AVE N BROOKLYN CENTER MN 55430-3048 607437000502 LINDA MITCHELL S Y 202.46 30.00 232.46 0211821440037 5325 HUMBOLDT AVE N BROOKLYN CENTER MN 55430-3137 607439000303 DEAN BUNN S Y 190.92 30.00 220.92 0211821440114 5339 HUMBOLDT AVE N BROOKLYN CENTER MN 55430-3137 607489000202 JEANINE HORAN S Y 84.47 30.00 114.47 0211821410044 5601 IRVING AVE N BROOKLYN CENTER MN 55430-3074 CURRENT CEIDWATION REPORT 0'0-1998 (08.46) cage 16 of 19 ACCOUNT-NUMBER NAME/ADDRESS ADDRESS-TYPE TAX-ROLL-SEND-CD AMT-OPEN ADMIN-CHARGE ASSESSED-AMT PID -------------------------------------------------------------------------------------------------------------------------------------- 607535000604 ALAN CANEFF S Y 132.96 30.00 162.96 021.1821410113 5540 KNOX AVE N BROOKLYN CENTER MN 55430-3062 607548000108 MARK BROWN S Y 216.16 30.00 246.16 0211821410084 5557 KNOX AVE N BROOKLYN CENTER MN 55430-3061 607551000503 KARI BURDETTE S Y 63.35 .00 63.35 0211821410073 5619 KNOX AVE N BROOKLYN CENTER MN 55430-3063 607568000608 LARRY KRONE S Y 226.18 30.00 256.18 0211821410096 5532 LOGAN AVE N BROOKLYN CENTER MN 55430-3066 607630000003 JODI CUSTER S Y 137.37 30.00 167.37 0211821420027 5525 MORGAN AVE N BROOKLYN CENTER MN 55430-2929 607670000101 FRANK ANTILA S Y 250.88 30.00 280.88 021182131001-9 2.406 ERICON DR BROOKLYN CENTER MN 55430-2920 607675000602 KEVIN SMITH S Y 245.48 30.00 275.48 0211821310036 2306 ERICON DR BROOKLYN CENTER MN 55430--2918 607687000202 MARK OSTEEN S Y 242.06 30.00 272.06 021-1821420097 2012 ERICON DR BROOKLYN CENTER MN 55430-2912 607718000504 MATTHEW HAWTON S Y 208.01 30.00 238.01 0211821310008 2307 BROOKVIEW DR BROOKLYN CENTER MN 55430-2909 607718000504 AMY HAWTON 2 Y 0211821310008 2307 BROOKVIEW DR BROOKLYN CENTER MN 55430 607745000203 ROBERT SPECK S Y 227.33 30.00 257.33 021182131001.6 5530 LILAC DR N BROOKLYN CENTER MN 55430-2927 607770010906 PAUL WINTERS S Y 265.16 30.00 295.16 0111821320053 5539 GIRARD AVE N BROOKLYN CENTER MN 55430-3167 607775000502 DAVID MEAWAY S Y 206.55 30.00 236.55 0111821320050 5609 GIRARD AVE N BROOKLYN CENTER MN 55430-3169 CURRENT CEie-_'ATION REPORT 0*-1998 (08:46) Gage 17 of 19 ACCOUNT-NUNIBER NAME/ADDRESS ADDRESS-TYPE TAX-ROLL-SEND-CD AMT-OPEN ADMIN-CHARGE ASSESSED-AM PTD --------------------------------------------------------------------------------------------------------------------------------------- 60777901-0006 TAMARA JOLICOEUR S Y 189.45 30.00 219.45 0111821320078 5639 GIRARD AVE N BROOKLYN CENTER MN 55430-3169 607782000609 CRAIG MOEN S Y 297.37 30.00 327.37 0111821320121 1313 57TH AVE N BROOKLYN CENTER MN 55430-2653 607791000504 TAMMY LLOYD S Y 227.71 30.00 257.71 0111821320037 5548 C31RARD AVE N BROOKLYN CENTER MN 55430-3168 608039000505 MARK KAMMERER S Y 251.38 30.00 281.38 0111821310052 5541 BRYANT AVE N BROOKLYN'CENTER MN 55430-3143 608084000906 DANNY STEINBACH S N 132.97 30.00 162.97 0111821310088 5619 ALDRICH AVE N BROOKLYN CENTER MN 55430-3105 608084000906 DANNY STEINBACH B Y 0111821310088 527 19TH AVE NE MPLS MN 55418 608098000304 THOMAS W STORIE S N 199.75 30.00 229.75 0111821310110 5607 CAMDEN AVE N BROOKLYN CENTER MN 55430-3203 608098000304 THOMAS W STORIE 0 Y 0111821-310110 4206 71ST AVE N BROOKLYN CENTER MN 55429-1307 608100000902 THOMAS CHAPMAN S Y 167.39 30.00 197.39 0111821310108 5621 CAMDEN AVE N BROOKLYN CENTER MN 55430-3203 608254000304 CHARLES WALL S Y 123.04 30.00 153.04 01.11821430080 5334 CAMDEN AVE N BROOKLYN CENTER MN 55430-3206 608258000906 RICHARD BERG S Y 126.20 30.00 156.20 0111821430084 5400 CAMDEN AVE N BROOKLYN CENTER MN 55430-3245 608280000104 A J TAYLOR S Y 80.19 30.00 110.19 0111821340014 5319 CAMDEN AVE N BROOKLYN CENTER MN 55430-3205 608314010003 GROUP 11 S N 302.17 30.00 332.17 0111821340046 819 55TH AVE N BROOKLYN CENTER MN 55430-3109 CURRENT CE101 CATION REPORT O` -&-1998 (08:46) 0age 18 of 19 ACCOUNT-NUMBLR NAME/ADDRESS ADDRESS-TYPE TAX-ROLL-SEND-CD AMT-OPEN ADMIN-CHARGE ASSESSED-AMT 1: -------------------------------------------------------------------------------------------------------------------------------------- 6b831.4010003 GROUP H B Y 302.17 30.00 332.17 0111821340046 4250 STONEBRIDGE CIRCLE MINNETRISTA MN 55364-9448 608314020902 GROUP H S N 221.43 30.00 251.43 0111821340046 821 55TH AVE N BROOKLYN CENTER MN 55430-3109 608314020902 GROUP H B Y 01-11821340046 4250 STONEBRIDGE CIRCLE MINNETRISTA MN 55364-9448 608322000103 MICHAEL SCHMAEDKA S Y 256.26 30.00 286.26 0111821340057 5405 BRYANT AVE N BROOKLYN CENTER MN 55430-3114 608333000802 LOREN SIMPSON S Y 198.53 30.00 228.53 0111.821340082 904 53RD AVE N BROOKLYN CENTER MN 55430-3569 608358000805 M & D MOEN JR s Y 63.38 30.00 93.38 0111821340110 5439 COLFAX AVE N BROOKLYN CENTER MN 55430-3123 608362000203 JAMES PLOHOCKY S Y 165.12 30.00 195.12 0111821340104 5357 COLFAX AVE N BROOKLYN CENTER MN 55430-3121 608375000702 PAUL DORNFELD S Y 210.25 30.00 240.25 0111821340089 5310 DUPONT AVE N BROOKLYN CENTER MN 55430-3126 608394000402 FRANCIS OAKGROVE s Y 240.91 30.00 270.91 0111821330076 5441 DUPONT AVE N BROOKLYN CENTER MN 55430-3127 608412000201 ROGER KLINGENSMITH S Y 165.72 30.00 195.72 0111821330147 5302 EMERSON AVE N BROOKLYN CENTER MN 55430-3130 608468010406 JEREMY BENVER S Y 162.22 30.00 192.22 0111821330106 5418 FREMONT AVE N BROOKLYN CENTER MN 55430-3160 608506000903 B MATHEWS s N 235.97 30.00 265.97 0111821330051 5420 GIRARD AVE N BROOKLYN CENTER MN 55430-3166 608516000703 JAMES BURNETTE S Y 220.99 30.00 250.99 0111821330062 5405 GIRARD AVE N BROOKLYN CENTER MN 55430-3165 CURRENT ('ATION REPORT 0'*R-1998 (08:46) *age 19 of 19 ACCOUNT-NUMBER NAME/ADDRESS ADDRESS-TYPE TAX-ROLL-SEND-CD AMT-OPEN ADMIN-CHARGE ASSLSSED-AMT PID ------------------------------------------------------------------------------------------------------------------------------------- 608518000503 WAYNE FIEDLER S Y 274.48 30.00 304.48 0111821330024 5341 GIRARD AVE N BROOKLYN CENTER MN 55430-3135 608519000402 JOSEPH GROVES S Y 71.81 30.00 101.81 011.1821330023 5337 GIRARD AVE N BROOKLYN CENTER MN 55430-31.35 211C 39785.61* 6300.00* 46085.61* • City Council Agenda Item No. 7d March 9, 1998 City of Brooklyn Center A great place to start. A great place to stay. MEMORANDUM TO: Mayor and Council members !� FROM: Michael J. 1tilcCauley, City Manager DATE: March 5, 1998 1 SUBJECT: Community Development Block Grant Attached are materials from Mr. Bublitz outlining the uses to which Community Development Block Grant program funds may be put and examples of what cities in Hennepin County are doing with Community Development Grant Funds. As indicated in that listing activities such as senior transportation and services for battered women are being funded in several cities in Hennepin County using Community Block Grant Funds. • Staff would recommend that the City Council approve a budget at the March 9th hearing. This budget may be later amended upon notice and a public hearing. You may recall that in 1996, a budget was adopted and then amended at a later date to fund the 53rd Avenue project. Should the Greater Minneapolis Metropolitan Housing Corporation (GMMHC) be able to set up a fully functional housing resource center to serve the four cities that would be participating (Brooklyn Park did not choose to participate), there are programs that may be available to Brooklyn Center residents for fixing up their homes. One program is the fix -up fund which has a sliding scale of interest rates from 2 -8 %, dependent on income, that does not involve all of the standards required for Community Development Block Grant fix -up programs. This is an example of the type of program that may address the needs to assist people in accessing money for exterior home improvement projects. Mr. Bublitz has also advised that Hennepin County has a community fix -up fund that has some potential to be targeted for use in particular neighborhoods, such as the southeast. This program would have higher income limits than the fix -up program. Again, this would be the type of program that with a fully functional housing resource center, there would be greater potential to have people with the time to pursue these programs further and to disseminate the information in the community. As an update on the progress being made with the GMMHC proposal, they are still waiting for their funding request from the McKnight Foundation. There have been impediments to that process raised by Community Action for Suburban Hennepin (CASH) that have delayed action on the grant request 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer Memorandum to Mayor and Council March 5, 1998 Page 2 that would result in a fully functional center for our area. You may note in your materials that Community Action for Suburban Hennepin has requested direct funding from the City of Brooklyn Center. Staff would not recommend direct funding for Community Action for Suburban Hennepin. Community Action for Suburban Hennepin receives funding from a number of agencies and does not provide the type of service that we are looking for here. In fact, Community Action for Suburban Hennepin has actively participated in attempts to thwart redevelopment projects that have occurred in Brooklyn Park and has testified against initiatives proposed for housing renewal at the Legislature. Memorandum TO: Michael J. McCauley, EDA Executive Director FROM: Tom Bublitz, Community Development specialist DATE: March 4, 1998 SUBJECT: Resolution Approving Projected Use of Funds for 1998 Urban Hennepin County Community Development Block Grant Program and Authorizing Signature of Subrecipient Agreement with Hennepin County and Any Third Party Agreements Brooklyn Center is one of 43 Hennepin County cities in the Urban Hennepin County consortium • which receives federal Community Development Block Grant (CDBG) funds. Federal CDBG dollars flow from the federal government through the Department of Housing and Urban Development (HUD) to Hennepin County, where funds are allocated to 43 participating cities on a formula basis. One of the requirements of the federal CDBG program is that each participating city must hold a public hearing to provide public comment and input on the proposed use of CDBG funds. The 1998 Urban Hennepin County Community Development Block Grant (CDBG) program was first discussed at the February 9, 1998, City Council meeting. At that meeting, the City Council authorized the public hearing for the March 9, 1998, City Council meeting. A copy of the public hearing notice is included with this memorandum. OVERVIEW OF URBAN HENNEPIN COUNTY CDBG PROGRAM Hennepin County has notified the City of Brooklyn Center that its share of the 1998 Urban Hennepin County Community Development Block Grant (CDBG) entitlement will be approximately $240,809. This amount if $7,047 less than last year's allocation. The total estimated 1998 Community Development Block Grant allocation for all of Hennepin County is $3,462,000. i Memorandum to Michael J. McCauley March 4, 1998 Page 2 The total Hennepin County CDBG allocation from HUD has been decreasing over the past several years as shown by the following: CDBG ALLOCATIONS HENNEPIN COUNTY BROOKLYN CENTER YEAR ALLOCATION ALLOCATION 1995 3,806,962 270,083 1996 3,651,000 259,971 1997 3,591,000 247,856 1998 3,462,000 240,809 FEDERAL CDBG OBJECTIVES Since the CDBG allocation represents federal dollars, the CDBG programs adopted by local jurisdictions must meet one of the following national objectives: •Benefitting low and moderate income persons -Prevention or elimination of slums or blight -Meeting a particularly urgent community development need COUNTY -WIDE HOUSING AND COMMUNITY DEVELOPMENT PRIORITIES In addition to the federal objectives, Hennepin County is also required to develop priorities for CDBG funding under its Consolidated Plan Process. The Consolidated Plan Process has been instituted by the Department of Housing and Urban Development (HUD), and provides for consolidated planning for all federal programs for which the County and municipalities are eligible, including CDBG, HOME (the 1990 Cranston - Gonzales Housing Act), and Emergency Shelter Grant programs. ` The County -wide housing and community development priorities, as part of the Consolidated Plan, include the following: • Rental and supportive housing: Planning, site acquisition, related infrastructure for development of new units and rehabilitation of existing units for low income households (less than 50 %) of median income). • Home ownership: Planning, site acquisition, related infrastructure, down payment assistance for low income, first -time home buyers, and rehabilitation of existing units ® occupied by low income households. Memorandum to Michael J. McCauley March 4, 1998 Page 3 • Community development: Ne redevelopment /revitalization, senior centers, removal of architectural barriers /ADA compliance, lead -based paint abatement and planning activities to address housing and community revitalization needs. • Public services: Services to senior citizens, disabled persons and youth, child care assistance and transportation services. ADINIIINISTRATIvE REQUIREMENTS Hennepin County advises that no more than three activities should be undertaken in one community and each activity should have a budget ofat least 575,000, although these limits do not apply where funds are committed jointly with other participants, as in the case of the Household Outside Maintenance for the Elderly (H.O.M.E.) Program. LOW,I'IODERATE INCOME BEiTNEFIT Seventy percent of the CDBG funds on a County -wide basis must be utilized for activities benefitting very low and low income residents. FUNDING PUBLIC SERVICES Communities will continue to have the flexibility, initially, of using up to 20% of their CDBG planning allocation to fund public services. Proposals that exceed 20% will be reduced by Hennepin County. REVIEW OF BROOKLYN CENTER'S 1997 CDBG PROGRAM The City's 1997 CDBG allocation is shown by the following: Rehabilitation of Private Property $60,000.00 (EDA home rehabilitation deferred loan program) Household Outside Maintenance for the Elderly (H.O.M.E.) $7,000.00 53rd Avenue Development and Linkage Project $180,856.00 p g J TOTAL (1997) $247,856.00 Staff recommendations for the 1998 CDBG program are summarized below: 1. The City's home rehabilitation deferred loan program (rehabilitation of private property) was budgeted at $60,000 for the 1997 CDBG program. The current waiting list of applicants for this program is approximately 45. Presently, the EDA is able to put up to $15,000 in each household to rehabilitate the structure. Staff is recommendin- an allocation of 550,000 in CDBG funds for the 1998 home b rehabilitation deferred loan program. Memorandum to Michael J. McCauley March 4, 1998 Pagti 4 2. Staff has received a request from Senior Community Services for the Household Outside Maintenance for the Elderly (H.O.M.E.) program in the amount of $9,000. The project has been part of the CDBG program for six years and has proved to be a beneficial program. The H.O.M.E. program provides minor maintenance and repair for persons 60 years of age and older and /or permanently disabled individuals. The households are required to pay a certain amount towards the rehabilitation based on a sliding fee scale according to their income. CDBG dollars are used to bring down the overall cost of repairs. Examples of the repairs included in this program are installation of grab bars, painting (interior and exterior), minor roof and gutter repair, concrete repair, and carpentry, including door, window and trim repair. Staff is recommending an allocation of $9,000 for the H.O.M.E. program for 1998. Staff estimates 30 -35 projects will be completed annually under the H.O.M.E. program. 3. The 53rd Avenue Development and Linkage Project was established as a CDBG project at the October 15, 1996, City Council meeting. This CDBG project is designed to be a multi -year project, with CDBG funds to be dedicated to project activities on an annual basis. Activities funded with CDBG dollars in the 53rd Avenue Development and Linkage Project include relocation, demolition, and environmental activities including asbestos abatement and capping of private wells. Staff is recommending an allocation of $181,809 for the 53rd Avenue Development and Linkage Project for 1998. REQUEST FOR CDBG FUNDS FRom CoNiLI UTINT'ITY ACTION FOR SUBURBAN HENTNEPIN (CASH) The City has received a request for funding under the 1998 CDBG program from the Community Action for Suburban Hennepin (CASH). The dollar amount requested from CASH is $6,000. Included with this memorandum is the written request from CASH, along with supporting documentation regarding their CDBG funding requests. Representatives of CASH have been notified of the March 9 CDBG public hearing. SUBRECIPIENT AND THIRD PARTY AGREEMENTS The resolution included with this memorandum also provides authorization for the City Manager and Mayor to execute Subrecipient and third party agreements required for the 1998 CDBG program. The subrecipient agreement is between Hennepin County and the City and sets forth the administrative requirements for the 1998 CDBG program. Third party agreements are executed between the City and program providers such as Senior Community Services, which operates the Household Outside Maintenance for the Elderly (H.O.M.E.) Program. Memorandum to Michael J. McCauley March 4, 1998 Page 5 LIST OF ATTACHTNIE, NTS The following list of attachments provide background information relative to the 1998 proposed Community Development Block Grant program. • Senior Community Services Request for Continued CDBG funding for H.O.M.E. program and summary of service for 1997. • Community Action for Suburban Hennepin (CASH) request for .funding from the city's CDBG allocation. • History and National Objectives of the Community Development Block Grant program. NOTE: This attachment provides a brief history and overview of the CDBG program and eligible activities. • CDBG eligible activities NOTE: This is a one page list of eligible and ineligible CDBG activities prepared by Hennepin County. • Urban Hennepin County Five Year Priority Needs Summary. NOTE: This is a table showing the relative priority of funding needs proposed by Hennepin County. • 1997 Activities by City (Urban Hennepin County) NOTE: This is a listing of CDBG-projects funded by a number of Hennepin County cities in 1997. • Public Hearing Notice SENIOR COMMUN SERVICES 10700 Wayzata Blvd., Suite 111, Minnetonka, MN 55305 Phone 541 -1019 Fax 541 -0841 BCARD of DIRECTORS J .,su.er., John Nelson January 28, 1998 Dwight Johnson Is Vice President Peggy Kelly Mr. Tom Bublitz, 2nd Vice President Community,Develooment Specialist Laurie Lafontaine City of Brooklyn: Center Treasurer 6301 Shingle Creek Park'yvay Francis Hagen Brooklyn Center, Mn 55430 secretary Kevin Krueger Dear Mr. Bublitz: Past President Mary Henning Senior Community Services is requesting that the City of Brooklyn Member -at -Large Center allocate $9,003 from It's share of Community Development Block Grant (CDBG) Year XX1V funds to support the HOME Me m b er-at-Large b er -at -Large (Ike) Nja a Program This would be at a level of fundin g p reviously reviousl ap M by the City. The number of clients served has increased by over John bert DeGhe # #o Funding applicat so on 50% in 1997. Enclosed is a Hennepin County Request for } + i re quest. �ter Co er , fi lled cut for the C ity to facilitate our re q Marty Guritz Aiko Higuchi Brooklyn Center's CDBG funds will be leveraged from client fees, Gloria Johnson Kathleen Miller funding from the Greater Minneapolis Council of Churches Senator Gen Olson (GMCC) and from donations. The HOME Program operates on a Curtis Pearson sliding fee scale. Clients cover approxirnateiy one - quarter of the Neil Peterson Programs' cost. GMCC funding, utilizing Federal Title III monies, Dan Ryerson Mary Tambomino helps to subsidize chore services. Friends of HOME, an Leonard J. Thiel organization that solicits private donations, helps to fill the Tom Ticen remaining gap between the City's CDBG funds and the total Benjamin F. Withhar# Program expense. Executive Director & C.E.O. if you have any questions, or if the Mayor and City Council would PROGRAMS like to have an informational presentation, please let me know. Community Senior Groups & Sincerely, Multi- purpose Senior Centers H.O.M.E. Senior Outreach Po Bloch Program Rdmir-Jstratcr i 0r A U"ifcd µ;,y 1998 URBAN HENNEEPIN COUNTY CDBG PROGRAM REQUEST FOR FUNDING (Use one fcrrn per project) A. GENERAL INFORMATION 1. Community: 3rocklvi7 Center 2. Project Name: HOME (,Hlousel�old Main,-,nancp, for Eldeft) 3. Contact Person /Phone No. Ron Bloch/ 541 -1019 B. PROJECT DATA 1. Funding Request $9.000 2. Is this request to fund an existing CDB'u Project? X Yes — No 3. Leveraged Funds: Amount $ See # 9 Source See # 9 (To what extent does project leverage additional public or private fundsifirrn commitment?) 4. Project Location: Address Brooklvn Center Citywide -Y-aa (Attach map) 5. Project Description: (Describe the project in as much detail as possible and identify what, if any, alternative funding sourcas have been considered for this project) See Attachment 6. Urban County Priorities: Using the list provided identify what Prio(ity(ies) the project will meet. (Note: If proposed project is a low Urban County priority you must explain why it has a higher priority in your community) Public Service Needs: Senior Services - High Priority 7. Anticipated results /accomplishments project will have. (le., number of persons /households to be assisted /served, number of Housing units to be renabaed•built, etc. In 1 the proiect served 30 Brooklyn Center residents (26 households). It is anticipated tliat a greater about the same number will be served in CDBG Year XXIV, 8. If applicable, describe how project will assist community in achieving Metropolitan Livable Communities Act goals_ 9. Implementation Schedule: ( =or the time period 7 -1 -98 to 6- 30 -0 identify the major project tasks to be performed and when they will occur) Date 1 a. Mcnth/ S`ala Qn in^ delivery of `cll Qwinc services: CDBG Year X" I 'n -, nce - Includes minor repairs in tlr�e areas of carp____ entry n lumbina. concrete, eiectrical & oaintina. A ' + + 10. Budget: (Specify total project budget by major project component -i.e., administration, planning, construction, acquisition, direct grants, public service.) BUDGET /SOURCE OF FUNDS vm , Oii?,nt DBr° 0theriidentifv F�blic Services /Eden Prairie S 10.067 $ 95,00 Client fees iEdin�, S 18,000 S 8,000 Edin@JEEHF /Richfield $ 22,700 S41,313 United Way /Minnetonka S i 4,600 $ 26,C84 GMCC /Rrooklvn ;;enter �_Q L $ 14.OG�Friends of HM $ 83,754 Hen County Project Budoet S 74,367 $268,161 Total Project Budget 53 - NOTE: A copy of the HOME Program,, Budget is attached showing all anticipated expenses and revenues for the Program A;;achment H.O.M.'F. (Household & Outside Maintenance fcr Eider;y) Program Summary SUGtM~,R`' PARAGRAPH - 7-le H.O.M._. Program is a cimerriaker, maintenance, and chore program designed as a Cost-effective a:`ernative to long term care for the elderly currently operating in the ciiies c Bioor nIngIcn, Eden Prairie, E:i1na, Richfield, Minnetonka, Brooklyn Center and St. Louis Park. Disabled persons are also eligible fcI the Services. Tine prosect maintains a core staff of trained individuals to assure prompt, quality service and a skills 'bank compcnent. Clients are asked to contnoute according to their ability to pay, based on a sliding scale. TARGET POPULATION - Corsumers of H.C.M.E. services are elderly residents age 6Q= or people with disabilities who live independently and need some afordable in- home services in order to maintain their residence or property. The H.C.M.E. Program serves those clients who need assiS,ance but are not financially capable of paying the full cost of service as well as frail older adults who require services designed to meet the needs of vulnerable elderly. SERVICES - The philosophy of the H.O.M.E. Program is to maintain independence for elder&ly and avoid premature'placement in nursing homes by providing ® maintenance, tiro services. Clients are asked to contribute based on a sliding - fee scale. Assessments are shade and x services provided according to the specific needs of each client fOr type of service, time and frequency. fir; 2ihOme maintenance services include GPG , o, , ' installation of security features, carpentry, minor plumbing, w 4;;; . w 3&ing, painting, weatherization, minor roof repair and other maintenance jobs needed to enable elderly residents to remain in their homes, as well as maintaining their homes in an acceptable manner. STAFF - Home maintenance and homemaker services are provided by workers who are trained in the necessary skill areas and techniques for working with older persons. Skills Sank Workers are also utilized to provide chore services. All staff report to the Program Director, who is responsible for the management and supervision of H.O.M.E. Other staff and volunteers provide administrative and clerical support. FACiLI T Y - Services are provided in the homes of elderly residents. The office is located at Creekside Communit`f Center, 9801 Penn Ave. South, Bloomington 55431, and a satellite office is located at the Minnetonka Center, PLACEMENT PROCEDURE - Clients gain access to the program either by a referral from an area agency or by calling the H.O.-M.E. office and requesting service. FUNDING SOURCES - Revenues ara derived from client Fees, Hennepin County, the Greater Minneapolis Council cf Churches (GMCC), municipalities in which the program operates, the United Yiay, and contributions from clients and the community through an associated organi_aticn cailed Friends of HOME. HOME Program 19 O perating Budget w! Gov't Revenue Detail i l „ , z REVENUE ! Contr { ° 8,500 United Way € 41,313 Government Revenue Bloomington ( CDBG ) 20,000 Bloomington (HRA) ` 17,5001 Brooklyn Center _' 9,000 F Eden Prairie 10,3401 Edina 26,0001 Grea M is Council of Chur ches 26,084' Hennepin County { 83,7541 j Minnetonka 14,600 Richfield 22,700 Sub -total Gov't Revenue 229,970 Friends of HOME i 14,000 Client Fees 95,000 Total 388,791 EXPENSES Salaries & Wages 3 @ 248,724 Benefits & Taxes 1 66,117 Office Rent l ` 3,066 Equipment Repair /Maint. 892 Telephone 3,536 I Postage 2,4781 Printing & Publications 4,678 Supplies f € 14,230 Professional Fees 13,402 Mileage l 5,699 Conferences & Meetings i 2,759 _ _ .. _....._... - ..... Insurance 5,947 Memberships & Subscriptions ; 595 Miscellaneous 607 Depreciation 6,938 Allocation of Admin. 18,598 Total 398,266 Net EXCBSS (Defici 1 � ($9,475) FROM SENIOR COMMUNITY SERUICES RHONE NO. : 541 1019 Mar. 82 1998 12:58PM P2 i HOUSEHOLD & OUTSIDE MAINTENANCE FOR ELDERLY E SUMMARY OF SERVICE 1997 I MAINTENANCE HOMEMAKER. � TOTAL 1 l 1 BLOOMING70N ; Customers 1 ?7; � 1C4� 281 Households 3 13-9 2331 Jobs 5101 1,428E 1,998 Hours 2,0311 3,124 5,155 EDEN PRAIRIE � Customers, 201 141 34' Households 151 131 28 1Jobs 561 238 294 .................... Hours 2781 500 778' F EDINA Customers i ? 73 72 145 E Households 63 681 s 131 Jobs 296i 1,113 1,4091 Hours 913 2,325' 3,238 E ! I RICHFIELD Customers!, i 100 661 4 166 i Households j 83 591 142 g obs 384 1,1321 ! 1,516 S Hours t 1,546 2,488 4,0341 M1NI'iETONKA Customers 254 I 4{ 2581 Households 1791 4j { 183 Jobs 1,0761 55( 1,131 Hours 3,2921 125 3,417 BROOKLYN Customers 36 30 CENTER Households 26 1 r 26 Jobs 34 34 i Hours 7091 R 709 f ST LOUIS PARK � Customers Households � E i 2 _ ... 1 .......... .... . 3 E i 1 Jobs f 1 { 1 Hours i 331 j MAINTEN. -U-iCE HOMEMAKER TOTAL GRAND 'TOTAL Customers) 6 656: 2601 9161 Households 506 2381 744 Jobs 2,417 3,9661 6,383 Fours ! 6,8C2 8,5621 17,364 k.;0%.mII&I%IftIunitv Action for Suburban Henne;3ln Community Education 1 ti iJ,r. Tom Bublitz City of Brooklyn Center Community Services 6301 Shingle Creek Parkway Emergency Assistance Brooklyn Center, MN 55430 February 4, 1998 Homeless Family Support Homelessness prevention Dear Mr. Hoffman: Volunteer Services This letter is to request funding in the amount of $6,000 from the city's Energy Assistance Community Development Block Grant program. This funding will be used to support HOME Line, the housing services of Community Action for Suburban 340ME Hennepin (CASH). I am enclosing data showing use by residents of Brooklyn Center. As you can see, eve are mostly serving low and moderate income people in your community. Tenant Hotline IiVe appreciate your willingness to consider our request for support. if you have lave Tenant Organizing questions or need additional information, please feel free to contact me at 933 - Home Buyer Education 9639, extension 203 or Charlie Warner, our Housing Programs Director at Homeowner Counseling extension 221 Home Rehab Counseling Sincerely, r } Sharon A. Jolson Executive Director Enclosures: Data sheets on renters hotline, homeownership programs 33 -10th Avenue S. Suite 150 Hopkins, MN 55343 Business (612)933 -9639 Tenant Hotline 933 -0017 Energy Assist. 930 -3541 Fax 933 -8016 TOD 935 -4011 • Investing M People, Building Community Community Action for Suburban ennepi n's i HOME Line Renters' "Hotline" Information on calls during the years 1992 -1997 Brooklyn Center Over the past six years, a total of 1,382 Number of cails by year Brooklyn Center (unduplicated) renters have contacted HOME Line. This represents service to 30 88 286 2 approximately 3,455 residents when all family 222 members are counted. 69 Through the help of HOME Line, Brooklyn 115 Center tenants have received $4,322.69 back from improperly withheld security deposits and 9197 5550.00 in rent abatements (refunds for 0 1992 1993 1994 1995 1996 1 substandard conditions.) Brooklyn Center A vast majority (over 95 %) of Brooklyn Center Callers' Incomes callers to HOME Line are low and moderate income. (1 These income categories are those used by the U.S. Department of HUD: ' Low 86.5 °6 Low = incomes below 50 °% of the Metro median income, N oderate 12.1% Moderate = incomes between 50 and 80% of the Metro median; ��• Higher 1.5 °a u Higher = incomes above 80% of the Metro median. Community Renters Education Program �fOME Line's Community Renters Education Program provides education to high school students, (primarily seniors) presentations to tenants /staff of area agencies, information booths at community events and trainings to volunteers /staff from agencies and managers /property owners. High School Presentations Number of students (Number of presentations) Name of School 1993 1994 1995 1996 1997 Academy Of Holy Angels 0 0 0 0 85 (3 ) Bloomington Jefferson 73 (3) 0 0 22 (1) 28 (1) The high school Bloomington Kennedy 90 (3) 0 30 (1) 24 (2) 55 (3) presentation Brooklyn Center 46 " 3 8 LZI 4 4 (2) 4 6 7 1 -1 ) covers the Champlin Park 40 (2) 0 82 (4) 219 (8) 246 (8) rights and Coon Rapids 0 0 52 (2) 17 8 (6) 210 (7 ) responsibilities Crystal 0 0 0 17 (1) 23 (1 ) of renters. The Eden Prairie 46 2 48 2 76 2 86 (3 83 4) ( ) ( ) ( ) � ) ( presentation Edina 38 (2) 0 0 0 0 Excelsior 0 0 0 1 C (1) 5 (1) can be tailored Hopkins 156 (6) 28 (2) 82 (3) 110 (7) 111 (5) to fit any class Mahtomedi 0 0 3 0 (1) 0 0 size, any class Minnetonka 0 47 (2) 0 99 (8) 20 (1) needs, and all Orono 0 0 0 0 30 (1) class schedules. Osseo 0 64 (2) 0 1 0 (1) 0 Osseo -Park Center 35 (3) 0 60 (2) 0 0 Richfield 60 (2) 47 (2) 58 (2) 60 (2) 141 (5) Robbinsdale- Armstrong 62 (2) 0 25 ( 1 ) 27 (2) 0 Robb insdale-Cooper 56 (2) 59 (2) 56 (2) 55 (3) 46 (2) Rockford 0 0 0 8 (1) 0 St. Anthony 0 0 15 (1) 18 (1) 0 St. Louis Park 0 1 2 (1 } 1 5 (1) 86 (4) 55 (2) Wayzata 24 (1) 38 (2) 0 0 60 (2) NJestonka C 0 0 0 5 0 (21 TOTAL 726 (30) 379 (1 7) 625 (24' 1,029 (51) 1 ,31 5 (5 1 Other Educational Activities Presentations Community Events Traininqs Association for Rental Crystal Frolics American Indian Housing Pillsbury Neighborhood hborhood Management of Brooklyn Corporation, Services/Waite House, Center Mall of America, Minneapolis Minneapolis WCCO Booth Bill Kelly House, Property- owners, Bloomington Managers and Minneapolis Bloomington, Minneapolis Owners Coalition Bandana Square, and Minnetonka St. Paul Bristol Place, Business and Professional Minneapolis Property Managers, Women League of St. Louis Richfield Cattail Days Communitv Action Bloomington, Park Council, Apple Valley Brooklyn Center, Edina, St. Louis Park Community Case Minneapolis, Plymouth, Center for Asians, Knollwcod Mail St. Louis Park, and Corporation, Si. Paul Minneapolis "Community Bazaar" Minneapolis Richfield HRA, Richfield Community Resource Center, St. Louis Park Eden Women's Program, Brooklyn Park Party in the Park Minneapolis Salvation Army, Project Breakthrough, Minneapolis Hamline Coalition, St. Creekside Community Paul Scott/Carver /Dakota Center, Bloomington Community Action, Heartland Community Shakopee Crisis Connection, Action, Wilmer Simpson Housing, Minneapolis Hope Allianz, Minneapolis ,Crystal Managers Coalition Minneapolis Sojourner Women's Itasca County Tenant Shelter, Hopkins Edina Community Center Assistance Program, Grand Rapids South Eastern MN Housing Network, Rochester Hennepin County Home Kooch- Itasca Action School, Bloomington, Council, Inc., Grand South West Minnesota Crystal, Excelsior, Rapids Housing Partnership, Minnetonka itil Slayton anyiand Park Tenants Association, St. Paul Southern Minnesota Minnesota Muitihousing Regional Legal Services, Annual Convention Metropolitan Center for St. Paul Independent Living, St. Anne's Shelter, New Hope, Robbinsdale, Minnetonka Minneapolis Crystal Managers Coalition Minnesota Multihousing St. Paul Public Housing Perspectives Transitional Minnesota Fair Housing St. Paul Tenants Union Housing, St. Louis Park Center, Minneapolis St. Stephen's Shelter, Richfield Apartment NW Community Cr Suppor Minneapolis ers Mane ' Association, Program, Crystal 9 Thorson Family Resourc., Richfield Overcoming Poverty Room, Crystal Together, Mankato Senior Linkage, Person to Person, Vail Place, Hopkins Robbinsdale Minneapolis Vail Place, Minneapolis Perspectives YWCA of St. Paul Thorson Family Resource Transitional Housing, St. • Room, Crystal Louis Park Womens Resource Network, Pillsbury House, Minneapolis Minneapolis HOME Lime's Center for Homeownershi CDBG- Report for the City of Brooklyn Center January 30, 1993 HOME, Line now provides a complete spectrum of services to home buyers and homeowners in suburban Hennepin County. The housing industry refers to this as "full cycle homeownership services ". The services include: Pre - Purchase Home Buyer Education & Counseling. (Started August, 1994) Home Maintenance, Repair and Rehab Programs. (Started October, 1996) Foreclosure Prevention Counseling. (Started August, 1992) Reverse Mortgage Counseling for Seniors. (start July, 1997 Approximately 89% of the homeowners and home buyers served by HOME Line's Center for Homeownership were low to moderate income households. ® Household Incomes 11% Low - Below 50% of Median income 7n 2, �� Moderate - 50% to 30% of Median Income 62% Upper - Over 80% of Median Incorre I � Pre - Purchase Home Buyer Education and Counseling HOME Line's Center for Homeownership has provided pre - purchase home buyer education and counseling for 66 Brooklyn Center households. Our three -part Home Stretch home buyers' workshops are offered monthly. The workshops provide information on each step of the home buying process. The curriculum meets or exceeds FHA, MHFA, Fannie Mae and Freddie Mac guidelines. i We also offer individual home buyer counseling to assist potential home buyers in developing an action plan to overcome barriers to homeownership. The most Page Two HOME Line's Center for Homeownership Brooklyn Center common barriers are lack of down payment and closing costs, credit problems, and insufficient income. 78.6% of the households that purchased homes received below market rate mortgages. Horne Maintenance, Repair and Rehab HOME Line's Home Rehab Program has assisted 17 Brooklyn Center homeowners who had home maintenance, repair or rehab needs. Our staff can provide technical assistance in identifying needed repairs, writing specifications, finding qualified contractors, evaluating bids, and working with contractors until job completion. We also provide information on numerous loan and grant programs that will finance the cost of home repairs and rehab. Another component of the program is a series of workshops for homeowners. These workshops include topics such as Weatherization, Dream House or Money Pit? - How To Know The Difference, small plumbing repairs and basic • home repairs. Community Action for Suburban Hennepin often works with lenders to design common barriers are lack special mortgage programs. The most recent pilot program is designed to the include the cost of home improvement in the total mortgage amount. it can be used for either a home purchase or refinance. The mortgage program features flexible underwriting guidelines, down payment assistance, and "gap financing ". Brooklyn Center is one of the thirteen cities in suburban Hennepin County that have been included in this pilot program. Foreclosure Prevention Program The chart below shows the number of Brooklyn Center homeowners requesting foreclosure prevention assistance. Year Brooklyn Center Households Served 1993 17 1994 33 1995 48 1996 51 1997 41 • Total 190 } 1 Page Three HOME Line's Center for Homeownership Brooklyn Center The main reason for default was unemployment or a reduction in income. Main Reasons for Default M Unemployment or Reduction in income a Health or Health Care Costs ❑ Divorce/Separation F-1, 1 ,loney Mismanagement 10 Unexpected Expense M Not Affordable lo w a Other Foreclosure was averted in approximately 81 % of the cases. 141 Brooklyn Center homes have been saved. A total of $45,008.00 in financial assistance was obtained for Brooklyn Center homeowners. Results of 188 Closed Files 141 Homes Saved 12 Homes Sold 30 Foreclosures 5 Unknown • I' HISTORY ALND N ATIONAL OBJECTIVES OF THE CONIVII,'YITY DEV1LOP �MNT BLOCK G RANT PROGRAM Title I of the Housing and Community Development Act of 1974 created the Community Development Block Grant (CDBG) funding progra.rnl. The CDBG program replaced eight former categorical grant and loan programs under which communities competed nationally for funds. These included urban renewal, neighborhood development grants, open space and urban beautification, historic preservation grants, public facility loans for water and sewer, and neighborhood facilities grants and model cities supplemental grants. The primary objective of the CDBG program from the federal perspective was to develop "viable urban communities by providing decent housing and suitable living environment and expanding economic opportunities, principally for persons of low and moderate income." • In addition, all CDBG projects and activities must meet one of three national objectives. They must either: > Principally benefit low and moderate income persons; . > Aid in the prevention or elimination of slums or blight; or Meet other urgent community needs. It should be noted that "urgent community needs" have been defined very narrowly and primarily address natural disasters. CDBG funds have been used only once in the entire history of the program in Hennepin County for urgent community needs". The use of I ds for this need occurred after a tornado struck the city of Dayton. In the early years of the CDBG program there was a debate over whether all three of the program objectives were equal or whether low- and moderate- income benefit was the principal objective. In 1983, Congzess effectively settled the issue by stipulating that at least 5 1% of a grantee's program funds must be used for low- and moderate - income benefit activities. That percentage has since been raised to 70 %. The 70% requirement must be met at the County level. Eligible community development activities are spelled out in the following excerpts from federal CDBG regulations: > Acquisition of real property for public purpose and disposition of property through sale, lease, donation, or otherwise of the real property acquired with CDBG funds or retention of property for public purposes, including reasonable costs of temporarily managing such property or property acquired under urban renewal. > Acquisition construction, reconstruction, rehabilitation or installation of public facilities and improvements. Examples of public facilities include facilities for use in providing shelter for persons having special needs, shelters for the homeless, convalescent homes, hospitals, nursing homes, battered spouse shelters, halfway houses for runaway children, drug offenders or parolees, group homes for mentally retarded persons, and temporary i History and National objectives of the • Cc m- ""unity Development Block Grant Program Page 2 housing for disaster victims. ' Clearar_ce activities, including demolition and removal of buildings and improvements, including movement " structures to other sites. ' Public services which are directed toward improYi. -the . and facilities, including but not lim}te the s public services prevention, child care, health care d topthose concerned with e:_ctp1 111ent, cron dr4 abuses, education, fair housing counseling, energy conservation, welfare or recreation needs. To be ell service must be either a new service or a quantifiable increase n the level of a public service above that which has been p rovid ed �xlstin0 government. The amount of CDBu fund used for public e of each grant. ices , � t general local not exceed 15 ' Interim assistance. The following activities may be undertaken on an interim basis in areas exhibiting objectively deter- ninable signs of physical deterioration where the recipient has determined that immediate action is necessary to arrest the deterioration and that permanent improvements will be carried out as soon as practicable: a• The repairing of streets sidew ' a i ks, parks, playgrounds, publicly owned and public buildings; and utilities, b. The execution of special garbage, trash, and debris removal, including neighborhood cleanup ca, s, but not the regular curbside collection garbage or trash in an area. of Payment of the non - federal share required in connection with a federal program undertaken as part of CDBG acti vibes grant and aid . Urban renewal completion. Payment of the cost of completing funded under Title I of the Housing Act of 1949, as aended. an urban renewal project m ' Relocation. Relocation payments and other assistance for permanently and temporarily relocated individuals, families, businesses nonprofit organizations, and faun operations. ' Removal of architectural barriers. Special projects directed to the removal of material and architectural barriers which restrict the mobility and accessibility of elderly or handicapped persons to publicly -owned privately -owned buildings, facilities, and improvements. • Privately -owned utilities. CDBG funds m rehabilitate or install utilities, includir, the beacin to acq uire, construct, reconstruct, p ° und.r of new or existing distribution facilities and lines. e ; History and National Objectives of the Community Development Block Grant Program Page 3 > Construction of housing. CDBG funds may be used for the construction of housing assisted Under Section 17 of the U.S. Housing Act of 1937. Note: In general, CDBG funds cannot be used to construct housing. However, this section refers to public housing where CDBG funds are used in conjunction with HUD funds to build public housing. Economic development. CDBG funds may be used to facilitate economic development by: a. Providing credit, including, but not limited to, grants, loans, loan guarantees and other forms of financial support for the establishment, stabilization and expansion of micro - enterprises. b. Providing technical assistance, advice, and business support services to owners e of micro - enterprises and persons developing micro- enterprises. c. Providing general support, including, but not limited to, peer support programs, counseling, child care, transportation, and other similar services to owners of micro- enterprises and persons developing micro- enterprises. Rehabilitation and preservation activities. CDBG funds may be used to finance rehabilitation of: a. Privately -owned buildings and improvements for residential purposes. b. Low - income public housing and other publicly -owned residential buildings and improvements. c. Publicly- or privately-owned commercial or industrial buildings, except that the rehabilitation of such buildings owned by a private for -profit business is limited to improvements to the exterior of the building and the correction of code violations. d. Manufactured housing when such housing constitutes part of the community's permanent housing stock. e > Rehabilitation of property under this provision provides repair directed toward an accumulation of deferred maintenance, replacement of principal fixtures and components of existing structures, installation of security devices, including smoke detectors and dead bolt locks, and renovation through alterations, additions to or enhancement of existing structures, improvements to increase the efficient use of History and National Objectives of the Community Development Block Grant Program Page 4 energy in structures through such means as installation of storm windows and doors, siding, wall and attic insulation, and conversion, modification or replacement of heating and cooling equipment, including the use of solar energy equipment, improvements to increase the efficient use of water through such means as water - saving faucets and shower heads and repair of water leaks. > CDBG funds may be used for rehabilitation services such as rehabilitation counseling, energy auditing, preparation of work specifications, loan processing, inspections, and other services related to assisting owners, tenants, contractors and other entities participating or seeking to participate in rehabilitation activities. + CDBG funds may be used for inspections and abatement of lead -based paint. > Code enforcement. Code enforcement in deteriorating or deteriorated areas where such enforcement, together with public improvements, rehabilitation, and services . to be provided may be expected to arrest the decline of the area. > Historic preservation. CDBG funds may be used for the rehabilitation, preservation or restoration of historic properties, whether publicly or privately owned. Special economic development activities. CDBG funds may be used for special economic activities where the recipient has insured that the appropriate level of public benefit will be derived pursuant to those guidelines before obligating funds under this authority. Activities include the acquisition, construction, reconstruction, rehabilitation or installation of commercial or industrial buildings, structures, and other real property equipment and improvements, including railroad spurs or similar extensions. + Special activities by community -based development organizations (CBDOs). The recipient may provide CDBG funds as grants or loans to any CBDO qualified under this section to carry out a neighborhood revitalization, community economic development, or energy conservation project. Neighborhood revitalization projects include activities of sufficient size and scope to have an impact on the decline of a geographic location within the jurisdiction of the recipient. Community economic development projects include activities that increase economic opportunity principally for persons of low and moderate income, or that stimulate or • retain businesses or permanent jobs. Energy conservation projects which include activities that address energy conservation, principally for the 'benefit of the residents of the recipient's jurisdiction. a History and National Objectives of the J Community Development Block Grant Program Page S 0. Eligible planning, urban environmental design and policy planning-management- capacity building activities. Planning activities which consist of all costs of data gathering, studies, analysis, and preparation of plans and the identification of actions that will implement such plans, including, but not 'limited to: a. Comprehensive plans b. Community development plans c. Functional plans in areas such as: 1. Housing, including the development of a consolidated plan 2. Land use and urban environmental design 3. Economic development 4. Open space and recreation • 5. Energy use and conservation 6. Flood plain and wetlands management 7. Transportation 8. Utilities 9. Historic preservation d. Other plans and studies such as: 1. Small area and neighborhood plans 2. Capital improvements programs 3. Individual project plans (excluding engineering and design costs related to a specific activity which are eligible as part of the cost of such activity) 4. The reasonable cost of general environmental/urban environmental design and historic preservation studies 5. Strategies and action programs to implement plans, including the development of ordinances and regulations 6. Analysis of impediments to fair housing choice Program administration costs. CDBG funds may be used for the payment of reasonable administrative costs and carrying out charges related to the planning and execution of community development activities assisted in whole or in part with CDBG funds. It should be noted that any or all of the activities in the preceding list of eligible activities must meet one or more of the national objectives to be funded. CDBG ELIGIBLE ACTIVITIES Federal statutes and regulations determine what activities are eligible under the CDBG Program. Generally, three steps are invoked in determining if CDBG funds may be used to assist a proposed activity. 1. Determine if the proposed activity meets one of the following national objectives of the program: Benefiting low and moderate (L/M) income persons, Prevention or elimination of slums or blight; or Meeting a particularly urgent community development need. 2. Determine if the activity is included within the listing of eligible activities in the CDBG regulations, as modified by statutory amendments. A general list of eligible activity categories follows: Acquisition of Real Property Disposition of Real Property Public Facilities and Improvements Privately Owned Utilities Clearance of Buildings and Improvements Relocation Public Services • Interim Assistance - Urgent Need Removal of Architectural Barriers Housing Rehabilitation Homeownership Assistance Code Enforcement Historic Preservation Commercial or Industrial Rehabilitation Economic Development Activities Special Activities by Subrecipients Planning and Capacity Building 3. Determine if the proposed activity falls within a category of explicitly ineligible activities listed below: Buildings for the General Conduct of Government General Government Expenses Political Activities Purchase of Equipment (generally) Furnishings and Personal Property (generally) Operating and Maintenance Expenses New Housing Construction Income Payments NOTE: The current CDBG Program regulations are contained in 24 CFR Part j 70, published September 6, 1988 as amended. Contact your CDBG representative if you would like a copy. U.\Cdbgl998\form eligible activity.doc '� URBAN HENNEPIN COUNTY Five Year Priority Needs Summary .. ... ..... - ...... .. .. .. . .. ... .. . .... .. . ........ PRIORITY HOUSINGAE y . ....... PrID ;::.: .. : :.:::.: :.:.::::.;<.. . . ........ e 6 ............................ . . .. . . . ...... 14 ........... ..... . ........ :41 . . . . . . . . . . . . . . . ....... . . . . . . . . . . . ...... .. ..... ....... . .......... ...... . ... .. ...... .... . . ... ..... ..... . . .... . ...... . ;r'' ..... . F:1 W . ....... ..... . ........ XXX 4 W. :11-1. x , .. . ... ... .. Cost Burden > 30% High I High Medium Cost Burden > SO% High High Low Small Substandard High High Medium Related Overcrowded Medium Low I Low Hi High Medium Cost Burden > 30% Cost Burden > 500,lo High High Medium Renter Large Related Substandard High High Medium Overcrowded High High Medium (� Cost Burden > 30% i High Medium Low Cost Burden > 50% High I Medium Low Elderly ( �) Substandard High High Medium I j Overcrowded Low Low Low Cost Burden > 30% Medium Low Low Cost Burden > 50% Hiqh I Medium Low Owner Substandard I Hich Hiqh Medium Overcrowded Low Low Low 7 77. .......... .............................. .......... ..... . . . . ... ....... . ....... .. . . ....... . . . .... �EEDS: ................ ... .... .. ... Assessment/Outreach Medium Medium Medium Emergency Shelter Hich Medium I Medium Transitional Housina Hich j High High Permanent Supportive High High High Housinq I I Permanent Housing High High f High ' ' MVNIT Senior Centers High Youth Centers Medium Neighborhood Facilities Medium Child Care Centers Low Parks and/or Recreation Facilities Medium | Health Facilities Low � ' Parking Facilities Low ' Other Public Facilities Low. | Solid Waste Dispoaa(|rnorovements | Low | Flood Drain Improvements | Low \ | Water Improvements Low � � y Street Improvements | Low � | ' Sidewalk |nnorovarnents . Low | | Sewer Improvements | Low | | | Asbestos Removal �� / - / Other infrastructure |nnorovementNeeds Low | Senior Services | Hiqh / Handicapped Services _ High Youth Services High \ Transportation Services High � Substance Abuse Services Low | Employment Training Low / Crime Awareness Medium Fair HouuinRCounae|inp Medium | Tenant/Landlord Medium U " - U � | " i; ::i < �!�i2 ;: is i ?' > ...... i% > ?ii2 :_ %:; �. f <�- � ::: ": < i i5' <i i ': �i _f Rl'€#l� €3lEL3llT Pry a ..eel Child Care Services ( High i Health Services Low Other Public Service Needs Medium >A .,:., c NEIF }S' €ur . s `ed.' i t i'x le High aetiyitV } - I #E51;7 : `: Low ?_ : : >:: �>'s�<:> - <�` €t`St3x3PKES £ t NE EDS Low Commercial - Industrial Rehabilitation Medium i Commercial- Industrial infrastructure Medium i Other Commercial - industrial Improvements Low I Micro- Business Medium j Other Businesses Low i Technical Assistance Low Other Economic Development Needs Medium T - UN V NEEDS Energy Efficiency Improvements Medium 1 Lead Based PainVHazards High i Code Enforcement Medium Medium a e Definin❑ Need Levels: The level of need is defined as follows: Hiqh priority: Funding for these activities will be heavily pursued during the five -year period. Medium priority: If funds are available, activities to address this need may be funded by the city during the five -year period. Low priority: The city will not fund activities to address this need during the five -year period. ® r at i n eed a o a No such need: The city finds } :Here is no need or than t his n.,..d has alr be substantially addressed. U: \Cdbg1998Vorm priority needs doc ACTIVITIES BY_CIII al Code City Activity Acct No. UD Cod Budget Total 0 _, 4 Brooklyn Center Acquisition - 53rd Avenue Redevelopment 59680 01 $18,000.00 97 -006A Brooklyn Center Clearance - 53rd Avenue Redevelopment 59820 34 518,000.00 97 -OG8A Brooklyn Canter Public Service - H.O.M.E. Program 59970 O5A 57.000.00 97 -013 Brooklvn Center Renabilitatien of Pnvate Property 59890 13A S52.80C.G0 97 -012A Brooklyn Center Relocation - 53rd Avenue Redevelopment 59840 08 5134,856.00 - - - - $240,66.00 97 -001 B Brooklyn Park Acquisition - 65th & Douglas Redevelopment 59680 01 S20C.0 97 -0066 Brooklyn Park Clearance - 65th & Douglas Redevelopment 59820 G4 520,000.00 97.005 Brooklyn Park Public Facilities - Waite Park 59730 02F S10, S60, 00 000 000.00 97 -0073 Brooklyn Park Public Service - Community Emergencl Assist. Pgm 59970 05 97 -0090 Brooklyn Park Public Service - Our Teens and Youth Connections 59970 050 S8,300.00 97 -008C Brooklyn Park Public Service - Senior Transportation 59970 05A $18,000.00 97 -009F Brooklyn Park Public Service - 7reehouse - Family Hope Services 59970 05D 515.000.00 97 -0090 Brooklyn Park Public Service - Youth Diversion Program 59970 050 530,000.00 97 -01 SC Brooklyn Park Rehabilitation - 65th & Douglas Redevelopment 59910 140 520,000.00 97 -013 Brooklyn Park Rehabilitation of Private Property 59890 14A S79,200.00 97 -012B Brooklyn Park Relocation - 65th & Douglas Redevelopment 59840 08 S22,070.00 97 -009A Brooklyn Park "Public Service - "Our KidsiOur l;«le Ones" Rec °gms" 59970 05C 522,000.00 $504,270.00 97 -007A Champlin Public Service - CASH HOMEIine Programs 59970 05 $11,000.00 97 -CCSE Champlin Public Service - Point Northwest Youth Program 59970 050 97 -GG8C Champlin Public Service - Senior Transportation 59970 05A 56,500.00 97 -009G Champlin Public Service - Youth Diversion Program 59970 050 35,000.00 97 -013 Champlin Rehabilitation of Private Property 59890 14A 557,186.00 $72,186.00 97 -01 59770190 $50,729.00 8A Chanhassen Homeownership Assistance $50 009E ConPool Public Service -Point Northwest Youth Program 59970 050 S3,000.00 1 0 7-0088 ConPool Public Service - Senior Community Services /Senior Centers 59970 05A $35,000.00 59970 05A S9,000.00 97 - 008C ConPooI Public Service Senior Transpo tation 59970 05G 55,000.00 97 -010 ConPool Public Service - Sojourner Project 59970 05A S3,000.00 97 -0088 ConPool Public Service - St. Anthony /Senior Center $10,000.00 97 -007E ConPooi Public Service - WeCAN 59970 05 $65,000.00 97 -003 Crystal Acquisition - Scattered Site Redevelopment 59$ W 01 555,838.00 $5,800.00 97 -0060 Crystal Clearance - Scattered Site Redevelopment 815,000.00 97 -011 Crystal Public Service - Child Day Care 59970 05L 59970 05A $12.311.00 97 -0080 Crystal Public Service - Senior Transportation 59890 14A $44,000.00 97 -013 Crystal Rehabilitation of Private Property $133,149.00 59940 20 $5,000.00 97 -019 Dayton Planning - Dayton Park neighborhood 59970 050 $2,000.00 97 -009C Dayton Public Service - Dayton Park neighborhood $7,000-00 97 -002C Eden Prairie Acquisition - Scattered Site Affordable Rental Housing 59680 01 $101,905.00 ,505.00 97 -007A Eden Prairie Public Service 54670 05 $3. - CASH HOMEiine Programs 59970 05� $ 97 -011 Eden Prairie Public Service - Child Day Care 97 -008A Eden Prairie Public Service - H.O.M.E. Program 59970 05A 510,067.00 97 -013 Eden Prairie Rehabilitation of Private Property 59890 14A 550,000.00 S189,472.00 59680 01 570.000.04 97 -002A Edina Acquisition - Scattered Site Affordable 'lousing X9940 20 $20,000.00 97-019 Edina Planning - Camp Plan Housing Element 02 00 97 -007A Edina Public Service - CASH HOMEjine Programs $1 59970 05L $18, 66 00.00 97 -011 Edina Public Service - Child Day Care 59970 05A $18,000.00 97 -008A Edina Public Service - H.C.M.E. Program 59890 14A 560,409.00 97 -013 Edina Rehabilitation of Private Propertv $188,011.00 59970 05i_ $8,041.00 97 -011 Golden Valley Public Service - Child Day Care 59970 05A `58,041,00 97 -008C Golden Valley Public Service - Senior Transportation 98 90 14A S8(),1 94.00 97 -013 Golden Valle ± Rehabilitation of Private Pro perty $96,276.00 li 'WiWIIli�I4ILllll iltll'iilli,llil'IVllilllliil lldlillViiil ViV! hldloldli :Ylla6;ui:,loidi „ ei Vi i�lnolid„iin in!uke;YWo1 ,iol: ;. i; : ,���.......— ..,:. ACTIVITI BY CITY S Activi Acct No. UD Cod Budqet Total vocal Code City 59980 21A 3329.300.00 97 -020 Hennepin County Administration 59980 210 S30,00&00 97 -021 .Hennepin County Fair Housing Activities 5..� 94u „ 20 S20,00100 97 -C19 Hennepin County Planning - Affordable Housing 59890 14H 585,083.00 97-022 Hennepin County Rehab - Private Property 59890 14A 597,504.00 97 -013 Hennepin County Rehabilitation of Private Property $561 97 -007A Hopkins Public Service - CASH HOMc 59970 05 54,500.00 iine Programs 5 9970 05L ;20.000.00 97 -011 Hopkins Public Service - Child Day Care 510,000.00 97 -015 Hopkins Renab of Public Property - Hopkins Public 'Housing 9 3111,251.00 97 -013 Hopkins Rehabilitation of Private 14 vate Property $145,751.00 968G 01 375,000.00 5 97 -0026 Maple Grove Acquisition - Scattered Site Affordable Housing 5 9940 20 $16,096.00 97 -019 Maple Grove Planning - Affordable Housing 0 53,500.00 97 -0098 Maple Grove Public Service - At Risk Youth Program 59970 59970 05 05 54,000.00 97 -007A Maple Grove Public Service CASH HOMEline Programs 59970 05L $10,000.00 97 -011 Maple Greve Public Service - child Day Care 59970 D5A $13,500.00 97 -008C Maple Grove Public Service - Senior Transportation 34,DC0.00 97 -016A Maple Grove Rehab - Scattered Site Housing 59910 14 59890 14 D $26,400.00 97 -013 Maple Grove Rehabilitation of Private Property 59890 97 -019 Minnetonka Planning -Comp Plan Housing Element 59940 20 S17,5G0.00 54,000.00 97 -007A Minnetonka Public Service - CASH HOMEIine Programs 59970 05L 510,000.00 97 -011 Minnetonka Public Service - Child Day Care 53,883.00 A $14 97 -007C Minnetonka Public Service - Family Services and Outreach 59970 05,603.00 97 -CDSA Minnetonka Public Service - H.O.M.E. Program 5 14A 5 14 ,575.00 0 7 -013 Minnetonka Rehabilitation of Private Property $216,558.00 97 -007A Mound Public Service - CASH HOMEiine Programs 59970 05 $806.00 97 -0088 Mound Public Service - Senior Community Services/Senior Center 5997 05A $8,025.00 S1,747,00 97 -010 Mound Public Service - Sojoumer Project 59970 05G 52,821.00 97 -007E Mound Public Service - WeCAN 59890 14A 547,325.00 97 -013 Mound Rehabilitation of Private PropestY $60,724.00 1 569,290.00 97 -0020 New Hope Acquisition - Scattered Site Housing 59680 0 59820 01 $5,000.00 97 -0060 New Hope Clearance - Scattered Site Housing 97 -017 New Hope ED Tecnnical Assistance -Micro Enterprize Pilot Project 59960 18T 515,000.00 59770 190 $5,000.00 59970 19 $15,000.00 97 -0186 New Hope Homeownership Assistance 97 -011 New Hope Public Service - Child Day Care 59970 05A $ 12,311.00 97 -008C New Hope Public Service - Senior Transportation .261.00 59910 140 $ $6$6 97 -009F New Hope Public Service - Treehouse - Family Hope Services 59970 050 60.00 97 -0168 New Hope Rehab - Scattered Site Housing 59810 140 $10,,00 97 -013 New Hope Rehabilitation of Private Property $164,252 -00 80 01 51i0,D00.00 97 -002E Osseo Acquisition - Scattered Site Housing 596 $110,000.00 572,000.00 97 -002F Richfield Acquisition - Scattered SitelNew .Home Program 5 01 3 5 , 000.00 97 -007A Richfield Public Service - CASH HOME?ine Programs ,331.00 97 -011 Richfield Public Service - Child Day Care 59170 05L 599 r 0 05A $10 $10 S22 ,700.00 97 -008A Richfield Public Service - H.O.M.E. Program V9$70 14A 3142,512.00 97 -013 Richfield Rehabilitation of Pnvate Property $253,543.00 22.00 97 -007A Robbinsdaie Public Service - CASH HOMEline Programs 59970 0„ L S-1 59974 05 51,4 00 • 57.011 Robbinsdaie Public Service -Child Day Care 55570 05A 512,311,00 97 -008C Robbinsdaie Public Service - Senior Transportation 59870 14A 360,854.00 97-013 Robbinsdaie Rehabilitation of Private Property $78,142-00 97 -01 59810 148 525,000.00 46 Rockford Multi -Unit Rehabilitation - Rockford Villa Acts. $25,000.00 97 -014A S ,. Louis Park Multi -Unit Rehab - Home Renewal Program 59890 148 537,951.00 , 952.00 97 -004 St. Louis Park Public Facilities - Home Renewal Program 59720 03 $3 7 ACTIVITIES BY CITY * Cal Code City Activity Acct No. UD Cod Budget Total G07J St. Louis Park Public Service - Nome Renewal p - 0g, am 59970 GS 530,000.00 97 -013. St. Louis Park Rehabilitation of Private Prcoerty 59890 14A 5180,4x0.00 S286,342.00 Total $3,601,455.00 • LS58 1 FRC" ENN CC CRC CF +_�G & DEU C C=CCK+ CENTER .0Z N C��iT p O �^s suvc:ti .A.vtouter `�,P � +Gi 1..1 � C�-� F '� i t;NTitr�rC SOURCE i^il✓5 i�,,�L� ?�.�ii'J+f'_St3ta Geart?rQni �; F�Cnam,:;. �2 -9,Q7� Funding „' ~'�`' Sources Ene / ASS25tar.Ce l Ceps_ of 1ne: �,F u-,'r $74,416 P r;o% CE3 Devmlcpmert Blvd , City os Plyrri.uth 5 ,SG4 L17�� l:ti: � ��t;711Ct'GaTttt� t:7 � � ?� /�� j C , Hennepin County Fami?y curt Advoc ty Homers $3,766 DES Ev�.ction Pr�ren:ie:, Frc�ram - k Homeless Ramid EXIT and 1 Hennepin Cotunzv 1 H vr-1el�Ls�ri?ss Htrme3es.x �r��iion 32,73~) Frierfd5 t0 t"doini'l° -SS I Hercrepin County Farm Ii y . Hurcieless Prevet+cr $zB -ro4 t Fay: •i1 yes 1 i Pr�a,-rz t 9 Honelessnesss I Farniiv H.ousirrg Fund of " coo Preve� +fio� I M, is_ and Sr- Paul a' E E. M e oercy5ervic25 4 Hennepin Ceun�'Y $71,745 E mergency S; mal"ter 1= Gram F4rGC)OSU1"? I :viirn NQtyS;r?a �49,G45 ! ?rentan arv� 1 inanceAg--r { tZerri�i �sistar� Corrprnirersive ! HUD Hcu5;ng Co+.:nseling I I ZV i Cycle Hic- meowrershi t MHt=A 514,OGQ �r�ices r ¢r?{esvaz�n HUD '15,58• 7en?ca3 Ass�starzce { t Ccr?*utEt Gram DES i C7A 31-J ;x:r Cor�a2ic ,s +ver? a3so from Fast Qanic FourKdai:on'. Fannie Mae v�?r iatior., No s,e S' Pamer, and aromvmous lndiYidua.l • page i6 5 ,�- 3 TO �t P. zz t;ommunitv Action for Suburban Hennepin a March 3, 1998 Community Education Carolyn E. Olson President Community Services Greater Minneapolis Metropolitan Emergency Assistance Housing Corporation Homeless Family Support 514 Nicollet Mall, Suite 500 Minneapolis, MN 55402 Homelessness Prevention Volunteer Services Dear Carolyn, Energy Assistance I received your letter listing the services GMMHC proposes to provide, and will address those specifically. However, I wish to address, once again, the issue of HOME t_1 funding for services we provide. to p ® CASH seeks out funding support for its services from multiple sources, as is traditional for non- profits. Our Center for Homeownership's total budget is Tenant Hotline $262,560 for 1998. Slightly less than 50% of this budget comes from HUD, Tenant Organizing MIH'A, CDBG and other public contracts. 'A smaller amount is supported through ome Buyer Education private corporate and foundation giving. The remainder is supported through core operational funds, which cannot keep up with increased program demands across Homeowner Counseling the organization. Our goal, of course, is to generate enough contract dollars to Home Rehab Counseling support programs entirely, and to be able to support program expansion for identified needs. CDBG funds are very important to us, both in terms of the actual dollars (which, when pooled, are able to support a staff position), and in terms of community support. It is already evident through some of the city council meetings I have attended in the process of requesting CDBG funds that city councils are confused about the respective roles of GMMHC and CASH. The assumption by cities that our organization is already funded to provide services anyway is no more correct than if that assertion were made about GMMHC. We are only able to support current and future operations through fundraising. 33 -10th Avenue S. Suite 150 Additionally, in cities where we receive CDBG support, we often receive publicity Hopkins, MN 55343 through city newsletters, cable access stations, and the sense that these are "city - Business (612)933 -9639 Tenant Hotline 933 -0017 supported services." As we develop or must target current or future Energy Assist. 930 -3541 programming, specific community support will be a factor. Fax 933 -8016 TDO 935 -4011 Investing In People, ?uilding Community 121 ECI -SANG OVPCii1L'NIiY • So if I interpret your letter to mean that GNIM -IC is not going after the same sources of funds that CASH would seek, because CASH already has a fully funded program, that interpretation would be incorrect. Each fiscal year we must seek program support, and that is complicated if there is a perception that services are duplicated. I will indicate, after your proposed list of services, where your proposal duplicates existing community efforts. GjWHC will provide the following services: - - -Act as a willing buyer of residential properties for rehab and resale to owner occupants. The Northwest Hennepin CHDO was formed specifically to do this. -- Access available ,flexible loan products. CASH already provides this service, and in the case of at least one specific mortage /rehab product, is the sole agency authorized to work with the lender to offer the product. -- Guidance for renters to become homeowners. Post counseling follow -up such as locating a suitable house. This is what home buyer counseling and education is about. --Post-purchase training. This is what foreclosure prevention is about. We also offer classes on home maintenance, and work with homeowners who have any questions or issues about homeownership, after purchase. r Where GNMIC has a real strength, as we have consistently stated, is in the huge demand for home rehabilitation. While this duplicates our rehab advising, we are well aware that the demand more than warrants many efforts in this area. We would welcome the additonal resources a Housing Rehab Center could bring. We would request that GMMHC use the specific language, as attached, in describing CASH's services in any publications. I did raise this whole issue with my Board of Directors, as I am concerned, of course, whenever there is a proposed duplication of services and potential conflict over funding requests. My Board suggested that perhaps the Board of Directors of GNMIC, as a Minneapolis -based organization, was not familiar with CASH, and that a proposed expansion of GNMIC's services to the suburbs did not take into account what was already here. Several members volunteered that they would be glad to explain our mission and programs to your Board, if "that would help clarify our concerns. Very truly yours, r Sharon A. Jc son Executive D ector ® cc: Carol Berde, McKnight Foundation Barb Hayden, Hennepin County Thomas McElveen, Metropolitan Council Patty Wilder, Co -op Northwest Brad Hof - man, City of Brooklyn Center Anne Norris, City of Crystal Kirk McDonald, City of New Hope Bill Deblon, City of Robbinsdale Description of Services: Community Action for Suburban Hennepin A HUD- approved housing counseling agency CASH'S Center for Homeownership offers comprehensive housing counseling in the following areas: Home Buyer Education - monthly workshops using Home Stretch training and workbooks. Participants may qualify for special financing, downpayment and closing cost assistance. Individual counseling helps residents develop plans to overcome barriers. Home Maintenace, Repair and Rehab - Workshops and individual advising on needed repairs, assistance with the bidding process, information on loans and grants. Post Purchase Counseling /Foreclosure Prevention - assistance to homeowners with questions on escrows, taxes, budgeting, refinancing or other issues. Work with homeowners facing foreclosure; lender negotiations, access to financial assistance for eligible households. Reverse Mortgage Counseling for seniors. Energy Assistance Program - assistance with utility bills and heat - related repairs for income eligible households. its adoption: Member introduced the following resolution and moved RESOLUTION NO. RESOLUTION APPROVING PROJECTED USE OF FUNDS FOR 1998 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND AUTHORIZING SIGNATURE OF SUBRECIPIENT AGREEMENT WITH HENNEPIN COUNTY AND ANY THIRD PARTY AGREEMENTS WHEREAS, the City of Brooklyn Center, through execution of a Joint Cooperation Agreement with Hennepin County, is cooperating in the Urban Hennepin County Community Development Block Grant Pro and WHEREAS, the City of Brooklyn Center has developed a proposal for the use of Urban Hennepin County CDBG funds made available to it, and held a public hearing on March 9, 1998, to obtain the views of citizens on local and Urban Hennepin County housing and community development needs and priorities on the City's proposed use of $240,809 from the 1998 Urban Hennepin County Conununity Development Block Grant. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brooklyn Center approves the following projects for funding from the Urban Hennepin County Community Development Block Grant Program and authorizes submittal of the proposal to Hennepin County for review and inclusion in the 1998 Urban Hennepin County Community Development Block Grant Program. Pro ject Budget Rehabilitation of Private Property $ 50,000 Household Outside Maintenance for the Elderly 9,000 53rd Avenue Development and Linkage Project 181,809 BE IT FURTHER RESOLVED that the City Council hereby authorizes and directs the Mayor and its City Manager to execute the Subrecipient Agreement and any required Third Party Agreement on behalf of the City to implement the 1998 CDBG Program. Date Mayor ATTEST: City Clerk RESOLUTION NO. The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. e City Council Agenda Item No. 8a March 9, 1998 e • City of Brooklyn Center A great place to start. A great place to stay. MEMORANDUM TO: Michael J. McCauley, City Manager FROM: Sharon Knutson City Clerk DATE: March 4, 1998 SUBJECT: Mayoral Appointments -Financial Commission (one vacancy) -Housing Commission (three vacancies) Financial Commission (one vacancy) The Financial Commission is composed of a chairperson and six members. On December 31, 1997, the Financial Commission terms of Jerald Blarney and Ned Storla expired. Mr. Storla resigned from the Commission. At its January 12, 1998, meeting, the City Council reappointed Jerald Blarney to the Financial Commission; however, with the resignation of Mr. Storla there exists one vacancy on the Financial Commission. Attached for City Council Members only are the applications received as follows: Stanley Leino 7118 France Avenue North Michael VonDelinde 5312 Boulder Lane Housing Commission (three vacancies) The Housing Commission is composed of a chairperson and eight members. On December 31, 1997, the Housing Commission terms of Ernie Erickson, Robert Torres, and Henry Yang expired. Mr. Yang resigned from the Housing Commission. Todd Cannon and Michael desParois resigned from the Housing Commission, although their terms do not expire until 1998 and 1999, respectively. At its January 12, 1998, meeting, the City Council reappointed Mr. Erickson and Mr. Torres to the Housing Commission; however, with the resignations of Mr. Cannon, Mr. desParois, and Mr. Yang there exists three vacancies on the Housing Commission. Attached for City Council 1fembers only are the applications received as follows: James Lano 6424 Indiana Avenue North Stanley Leino 7118 France Avenue North Christopher Russell 5312 Lilac Drive North Michael VonDelinde 5312 Boulder Lane Notice of vacancy on the commissions was published in the Brooklyn Center Sun -Post on February 4, 1998. Notice was posted at City Hall and Community Center from January 28, 1998, • through February 13, 1998. 6301 Shingle Creek Pkwy, Brooklyn Center, Mai 55430 -2199 • City Hall & TDD =Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 - FAX (612) 569 -3494 An Affirmatiue Action /Equal Opportunities Employer Mayoral Appointments Page 2 March 4, 1998 is A letter was sent to those persons who previously had submitted an application for appointment to a Brooklyn Center advisory commission notifying them of the vacancy. Notices were also sent to current advisory commission members. Attached is a memorandum from Mayor Kragness indicating her nominations. Letters were sent to each applicant notifying them that their application for appointment would be considered at the March 9, 1998, Council meeting. Attached is a table which indicates the geographical distribution by neighborhood of the applicants and current members of the commissions. Also attached are the procedures for filling commission vacancies adopted by the City Council on March 27, 1995. Recommended Council Action: Motion by Council to ratify the nominations by Mayor Kragness with terms expiring as follows: Financial Commission (one vacancy) term to expire 12/31/2000 Housing Commission (three vacancies) term to expire 12/31/98 term to expire 12/31/99 term to expire 12/3 Attachments i City of Brooklyn Center A great place to start. A great place to stay. MEMORANDUM TO: Councilmember Kathleen Carmody Councilmember Debra Hilstrom Councilmember Kay Lasman Councilmember Robert Peppe FROM: Myrna Kragness, Mayor DATE: March 4, 1998 SUBJECT: City Advisory Commission Nominations As outlined in our policy for filling commission vacancies, I would request ratification from Council Members for the nomination of the following persons: Financial Commission Stanley Leino 7118 France Avenue North • Housin Com mission James Lano 6424 Indiana Avenue North Christopher Russell 53 12 Lilac Drive North Mr. Michael VonDelinde submitted an application for both the Financial Commission and Housing Commission. He was requested to submit a supplemental application for both commissions; however, Mr. VonDelinde did not submit a supplemental application for these commissions which would describe for me his desire to serve on either commission. Therefore, I am not recommending his appointment to either the Financial Commission or Housing Commission. One vacancy still exists on the Housing Commission, and I would ask City staff to post notice of the vacancy. 6301 Shingle Creek Pkwy, Brooklyn Center, VIN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action/ Equal Opportunities Employer City. of Brooklyn Center • Procedures for Filling Commission /Task Force Vacancies b Adopted by Council 3/27/95 The following process for filling commission/task force vacancies was approved by the City Council at its March 27, 1995, meeting: Vacancies in the Commission shall be filled by Mayoral appointment with majority consent of the City Council. The procedure for tilting Commission vacancies is as follows: 1. Notices of vacancies shall be posted for 30 days before any official City Council action is taken; 2. Vacancies shall be announced in the City's official newspaper; 3. Notices of vacancies shall be sent to all members of standing advisory commissions; 4. Applications for Commission membership must be obtained in the City • Clerk's office and must be submitted in writing to the City Clerk; 5. The City Clerk shall forward copies of the applications to the Mayor and City Council; 6. The Mayor shall identify and include the nominee's application form in the City Council agenda materials for the City Council meeting at which the nominee is presented; 7. The City Council, by majority vote, may approve an appointment at the City Council meeting at which the nominee is presented. • City of Brooklyn Center Financial Commission Geographical Distribution (Chairperson and Six Members) Applicants and Current Members March 5, 1998 e' Nih borh ood s <`:a� plc r M ants::::::::: ' : Cur ent ......................... Southeast Northeast Jerald Blarney 7136 Willow Lane North Northwest st West Ce ntr al al M��ia��on�3e��d�..... 6101 o Christen North » June Avenue 1 ort w et La P 580 June A v enue North Michael d el We er n >: 6 Scott Avenue North Central Donn Escher 3107 65th Avenue North Southwest Jay Hruska 5012 North Lilac Drive City of Brooklyn Center Housing Commission Geographical Distribution (Chairperson and Eight Members) Applicants and Current Members March 5, 1998 Neighborhoods Current Members Southeast Donald Ann 2340 Brookview Drive Northeast Lloyd Deuel 1606 72nd Avenue North Ernie Erickson Northwest SU 6800 Drew Avenue North . . . .... . ... .... . ........ . . ............ West Central j onathan Carter ina UaAwnuv 4700 Eleanor Lane , ........... .0 R Me Robert Torres �T e t - 0 Id ane..... 501 Winchester Lane Central Mark Yelich 6018 Beard Avenue North .................. . . . .................. Southwest • ... ......... ..... ......... ............... ........... • City Council Agenda Item No. 8b March 9, 1998 • e Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING LEASE AT BOULEVARD SHOPPING CENTER WHEREAS, the Boulevard Liquor Store will be demolished for the construction of the new fire station; and WHEREAS, it has been proposed to relocate the Boulevard Liquor Store to the Boulevard Shopping Center on the other side of Brooklyn Boulevard from the current store; and WHEREAS, it is proposed to rent the store for a two -year period at a rental of $5 per square foot for the first year and $5.50 per square foot for the second year; and WHEREAS, remodeling and moving expenses will be incurred. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the City Manager be and hereby is authorized to enter into a two -year lease with Kraus- Anderson Realty Company for approximately 4,002 square feet of space in the Boulevard Shopping Center and to proceed with making arrangements for the renovation of the space and the moving from the current Boulevard Liquor Store to the Boulevard Shopping Center with such moving and renovation expenses to be incurred by the City of Brooklyn Center to not exceed $50,000, including an allowance return from the landlord of not less than $10,000 (for a net relocation and renovation cost not to exceed $40,000). Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. March 5, 1998 MEMO TO: Michael J. McCauley, City Manager FROM: r ane A. Chambers, Assistant City Manager/HR Director SUBJECT: ``Proposed lease, renovation, and moving for Boulevard Liquor Store #2 At its Work session of January 20, 1998, and at the Council retreat held Friday, February 27, 1998, the City Council discussed options for moving of Liquor Store operations at 6250 Brooklyn Boulevard due to the construction of improved fire facilities on the site. At the retreat discussion, the Council indicated its willingness to approve a lease agreement with Kraus - Anderson to re- locate the store across the street in the Boulevard Shopping Center. The space to be leased is 4,002 square feet at 6215 Brooklyn Blvd. Attached is a spread sheet outlining both one -time moving and construction costs estimated to be associated with the move to this site. City staff obtained three written bids for the construction work. Staff has recommended the low proposal of Mannstedt Construction, Inc. to perform the construction work necessary to ready the lease space. The contractor is in the process of • preparing a contract and construction drawings necessary for a permit to undertake the renovation project, including the asbestos abatement portion of the work. It is anticipated that the contractor will begin this work as soon as the Kraus- Anderson lease is signed and the City can obtain access to the building. Although staff has made every effort to get detailed estimates for the cost of the work necessary to prepare the store, and for the cost of moving into the new store, there may be some additional unanticipated costs associated with this project so that a contingency of $6,000 has been added to the estimated costs of moving and renovation. It is anticipated that the total cost of moving and renovation will not exceed $50,000. Kraus - Anderson will provide a $10,000 allowance for the work that needs to be completed in the store, including the asbestos abatement so that the total cost of renovation and moving should not exceed a net cost of $40,000. It is anticipated that occupancy of the store would take place within the first two weeks of June, 1998. A lease for the property has been drafted and reviewed by the City Attorney. The draft is currently being revised to reflect changes requested by the City Attorney, and should be available for the signatures of the Mayor and City Manager by Wednesday March 11. Attached to this memo is also a proforma developed by Finance Director Charlie Hansen showing the anticipated performance of the liquor store at this new site. cc: Charlie Hansen, Finance Director Sheetl (Estimated Moving and Rennovation Costs I • (Relocation of Liquor Store #2 to Boulevard Shopping Center ( ) I I I Moving Expenses Based on written estimates ( � j I Moving of inventory $ 1,740.00 j Moving of existing cooler j system j $ 10,807.00 I ISignage $ 4,100.00 i ISecurity System Idisconnect and install $ 750.00 I ( � (Cash Register I Idisconnect and install I $ 762.00 (Alarm System $ 415.00 I (Total Moving Expenses $ 18,574.00 i I I lRennovation of Existing Space j Ito meet building inspector requirements • land building function Contractor estimates (Shelving $ 1,350.001 I Carpet and and Installation ( ( $ 3,102.00 Ivarious Repairs Irequired by Building Official land to put store in working (order j $ 16,825.001 Asbestos abatement $ 2,650.00 j - I Total Rehabilitation Work 1 $ 23,927.00 ITotal Moving - _- $ 18,574.00 I Total Remodel J $ 23,927.00 I Contingency - I - $ 6,000.00 -- ITotal Estimated $ 48,501.00 j Less Owner Allowance ($ - 1 -- o ' - 6 - 0 - 0 -- .00 - 1 1 Estimated total end cost 1 $ 38,501.00 Page 1 City of Brooklyn Center Boulevard Shopping Center Leased Store Proforma 1997 1998 1999 2000 2001 Budget Budget Budget Budget Budget Operating Revenues (1) 936,000 1,030,000 1,147,000 1,181,410 1,216,852 Cost of Sales 709 780 878,719 9 78, 05,081 932,233 Gross Margin 226,485 249,285 268,281 276,329 284,619 Operating Expenses Salaries & Wages 102,862 112,894 116,281 119,769 123,362 Fringe Benefits 16,541 19,445 20,028 20,629 21,248 Supplies 3 3 3,914 4,031 31 4,152 Consulting (audit) 825 840 865 891 918 Telephone 1,500 1,500 1,545 1,591 1,639 Advertising 2,000 4,000 4,120 4,244 4,371 Repair & Maintenance 2,595 2,210 2,276 2,345 2,415 Building Rent 13,000 27,000 28,000 28,840 LOGIS 1,924 1,811 1,865 1,921 1,979 Other Contractual Service 8,075 5,020 5,171 5,326 5,485 Central Garage Charges 935 571 588 606 624 Insurance 5,385 5,860 6,036 6,217 6,403 Utilities 7,080 9,880 9,000 9,270 9,548 I Administrative Services 9,657 8,139 8,383 8,635 8,894 Depreciation 5,580 4,810 30,100 33,000 10,000 Total Operating Expenses 168,759 193,780 237,173 246,475 229,879 Nonoperating Revenues /(Expenses) Other Revenue /(Expense) 1,000 1,000 1,000 1,000 1,000 j Interest Expense 0 Nonoperating Totals 1,000 1,000 1,000 1,000 1,000 Net Income 58,726 56,505 32,108 30,855 55,740 Cash Flow Analysis I� Add back depreciation 5,580 4,810 30,100 33,000 10,000 Construction /Relocation costs 50,000 Deduct capital outlay 20,000 5,000 • Net Cash Available 64,306 11,315 62,208 43,855 60,740 (1) Sales represent a 18% increase over the pre- Rainbow sales at the Fire Station store. liquor \proforma.xls Kraus - Anderson 2/17/98 3:35 PM o City Council Agenda Item No. 8c March 9, 1998 • • MEMORANDUM DATE: March 3, 1998 TO: Michael McCauley, City Manager FROM: Scott Brink, City Engineer, SUBJECT: Resolution Establishing Improvement Project No. 1998 -07, Street Improvements, 68th and Lee Avenues, Accepting Engineer's Feasibility Report and Calling for an Improvement Project Hearing, Declaring Cost to be Assessed, and Calling for a Special Assessment Hearing A feasibility report and preliminary design have been completed for the above referenced project. The project was previously initiated by the City Council in August of 1997, and information letters and surveys have been sent to the apropriate property owners. The proposed project essentially consists of the reconstruction of Lee Avenue and 68th Avenue, all between 69th Avenue North and Brooklyn Boulevard. The streets serve primarily industrial and commercial properties in that area. Traffic volume as well as the more frequent use of the streets by trucks and vehicles with heavier weights have contributed to their deterioration. It is proposed to remove and replace the asphalt surface of the streets. The streets already have • concrete curb and gutter, and it is proposed to replace only specific portions of the curb and gutter. Some adjustments to existing utilities are expected, such as new hydrants, replacement of leaky valves and the installation of some new catch basins. Overall however, the existing underground utilities are in good condition and no major replacement expenditures are anticipated. The attached feasibility report provides a detailed breakdown of the specific project work items and costs. Also attached are copies of the correspondence forwarded to property owners. The 1998 Special Assessment Construction Fund Budget includes $420,000 for the estimated cost of the improvement project. The estimated project cost is $281,225, of which 70 percent, or $196,900 would be assessed to adjacent property owners, and the balance, or $84,325, would be paid from other sources as explained in the feasibility report and attached information. The attached resolution establishes Improvement Project No. 1998 -07, Street Improvements, 68th and Lee Avenues, accepts the Engineer's Feasibility Report, and calls for a public hearing on April 13, 1998 to consider the project. Assessments It is proposed to conduct an Assessment Hearing on April 13, 1998 concurrent with the project hearing. The attached resolution declares the cost to be assessed and orders an assessment hearing at the specified date. It is proposed to levy special assessments for street improvements in accordance with the rates adopted by the City's current policy. The City's policy for street improvements in commercial and industrial zoned areas is that 70 percent of the cost of street improvements is assessed to the property owners, and 30 percent is paid for with general city funds. Based upon preliminary construction cost estimates and the area (square footage) of properties benefitting from the improvement, we have calculated a preliminary assessment (attached with the feasibility report). The roll shows proposed assessments for all properties in the project area. The amount is based upon a combination of actual front square footage (property length along the street times a depth of 200 feet), the "A Zone," and the total square footage of the property minus the "A Zone, "or the "B Zone." These square footages are then multiplied by a unit cost rate, with the "A Zone," or that part of the property which is closest to the street assessed at a higher rate than the "B Zone." Where substantial new drainage improvements occur, the City's policy is to assess benefitting property owners a portion of that cost as well. However, because substantial drainage improvements to the proposed streets are not anticipated (other than some replacements and /or adjustments to the existing structures), any costs associated with storm sewer would be paid from the storm drainage utility. Recommended Council Action It is recommended that the City Council approve the attached resolution Establishing Improvement Project No. 1998 -07, Street Improvements, 68th and Lee Avenues, Accepting Engineer's Feasibility Report and Calling for an Improvement Project Hearing on April 13, 1998, Declaring Cost to be Assessed, and Calling for a Special Assessment Hearing on April 13, 1998. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1998 -07, STREET IMPROVEMENTS, 68TH AND LEE AVENUES, ACCEPTING ENGINEER'S FEASIBILITY REPORT AND CALLING FOR AN IMPROVEMENT PROJECT HEARING, DECLARING COST TO BE ASSESSED, AND CALLING FOR A SPECIAL ASSESSMENT HEARING WHEREAS, the Brooklyn Center City Council has previously directed the preparation of an engineer's feasibility report regarding proposed improvements to the streets, storm drainage system, ID and public utilities on Lee Avenue North and 68th Avenue North between 69th Avenue North and Brooklyn Boulevard; and WHEREAS, the City Engineer has prepared said report, and recommends that the proposed improvements be considered; and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost - effective, and feasible; and WHEREAS, costs have been estimated for these proposed street, utility, and storm sewer improvements; and WHEREAS, it is proposed to assess a portion of the cost of the street improvements against • all properties within the project area; and WHEREAS, the total cost of the improvement is estimated to be $281,225; and WHEREAS, the portion of the cost to be assessed against benefitted property owners for street improvements is declared to be: STREET IMPROVEMENT Proposed Assessment $196,900 WHEREAS, the City Clerk has prepared a proposed assessment roll showing the proposed amount to be specifically assessed for such improvement against every assessable lot, piece, or parcel of land within the district affected, without regard to cash valuation, as provided by law. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. Improvement Project No. 1998 -07, Street Improvements, 68th and Lee Avenues, is hereby established. RESOLUTION NO. e - 2. A public hearing shall be held on the 13th day of April, 1998, in the City Hall Council Chambers at 7:00 P.M., or as soon thereafter as the matter may be heard to hear and pass upon said improvement project and at such time and place all persons owning property affected by said improvements will be given an opportunity to be heard with reference to said improvements. 3. The City Clerk is directed to cause a notice of public hearing to be published in the official newspaper at least two weeks prior to the hearing, and shall state in the notice of the total improvement costs. 4. That portion of the cost to be assessed against benefitted property owners for street improvements is declared to be $196,900. 5. A hearing shall be held on the 13th day of April, 1998, in the City Hall Council Chambers at 7:00 p.m. or as soon thereafter as the matter may be heard to pass upon such assessment and at such time and place all persons owning property affected by such improvements will be given an opportunity to be heard with reference to such assessment. 6. The City Clerk is directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and shall state in the notice the total cost of the improvement. 7. The City Clerk shall cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 31 City of Brooklyn Center A great place to start. A great place to stay. 6301 SHINGLE CREEK PKWY BROOKLYN CENTER, MINNESOTA 55430 ENGINEERING. 569 -3340 FAX. 569 -3494 ENGINEER'S FEASIBILITY REPORT FOR STREET IMPROVEMEN-1'S 68TH AVENUE NORTH(LEE AVENUE N. TO BROOKLYN BOULEVARD) AND LEE AVENUE NORTH(68TH AVENUE N. TO 69TH AVENUE N.) IMPROVEMENT PROJECT NO. 1998 -07 March 1, 1998 I hereby certify that this feasibility report was prepared by me or under my direct supervision, and that I am a duly Registered Professional Engineer under the laws of the State of innesota Reg. No. "' 7657 r Scott Brink City Engineer March 1, 1998 Feasibility Report Lee Avenue and 68th Avenue Page 1 OVER VIEW (see Figure 1) • The proposed project includes roadway improvements and utility adjustments for 68th Avenue North and Lee Avenue North between 69th Avenue North and Brooklyn Boulevard. When selecting specific streets for improvements, the City conducts a comprehensive Citywide evaluation of the entire infrastructure system. This includes streets, storm drains, sanitary sewers, and water distribution pipes. Because Brooklyn Center is considered an older "first ring" suburb, much of this infrastructure is reaching the age and condition where much of it needs to be rehabilitated or replaced. The overall condition of 68th Avenue and Lee Avenue in this area are aging and increasingly deteriorating in condition. This is typical of streets in commercial and industrial areas where significant amounts of heavier vehicles and traffic volumes utilize the streets. When streets reach an age and condition where routine maintenance can no longer maintain the quality and serviceability of the roadway, rehabilitation then becomes a recommended action. Generally, it is proposed to remove and replace the asphalt surface and base of the roadway. The streets already have concrete curb and gutter, and it is proposed to replace only those portions of the curb and gutter where necessary. Some adjustments to existing utilities are expected, such as new hydrants, replacement of leaky valves and the rehabilitation and installation of some new catch basins. Overall however, the existing underground utilities are in good condition and no major replacement expenditures are anticipated. This report was prepared in accordance with previous direction of the City Council and that staff would solicit public comment. The project was previously initiated by the City Council in August of 1997, and information letters and surveys have been sent to the appropriate property owners. PROPOSED IMP OVEMEVTS STREETS All of the streets in the proposed project area serve an industrial and commercial area. Among the businesses directly served by these two streets are the United States Post Office, North Medical Transportation, Health Partners, Osseo - Brooklyn Bus Company, and other businesses including Iten Chevrolet and Brookdale Buick. The streets are 40 feet in width, and the total length of both streets combined is 1630 feet. Both streets are constructed with concrete curb and gutter, along with an existing bituminous pavement thickness of 3-4 inches. These streets were constructed in 1966 and 1968. The typical service life of a properly maintained street is 20 -30 years. The streets are therefore aging and showing fatigue and distress, particularly as a result of the heavier vehicles that utilize these streets. Heavy amounts of longitudinal and block cracking, raveling, and alligatoring have led to large amounts of skin patching and pothole repairs. The City's Pavement Management Program indicates that it is no longer cost - effective to routinely maintain these streets (i.e., patch and sealcoat). Complete reconstruction of the bituminous surface is recommended. Feasibility Report Lee Avenue and 68th Avenue Page 2 It is proposed to reconstruct the bituminous pavement of both of these streets. Generally, the existing concrete curb and gutter is in good condition with the exception of Lee Avenue. The southerly 300 feet is generally cracked and settled, and the northerly 300 feet (near the intersection with 69th Avenue) will be replaced due to a proposed grade change. Partial replacement of selected concrete driveway aprons is anticipated as part of this project. Because of the excessive wear and use of the roadway over the years, the center crown of the roadway has settled; thus resulting in a very flat cross section that inhibits good drainage and promotes further deterioration of the roadway. It is proposed to remove and re- use(recycle) much of the existing bituminous pavement to provide additional base for the new bituminous surface, and build up, or reconstruct the roadway crown as needed. Because most of the existing curb and gutter would essentially remain, the streets would therefore remain the same width as existing. The bituminous pavement would also be designed and constructed to provide for the heavier traffic, or a 9 -ton axle weight design load. This is the typical design utilized for collector streets, or streets with higher volumes and heavier vehicles, In addition, a design is being incorporated that will attempt to reduce the severity of the sharp "rise" from northbound Lee Avenue to 69th Avenue at the Post Office, and provide a more gradual rise in elevation. Surveys have been sent to adjacent property owners regarding the proposed work. Comments have been expressed with some concerns regarding the maintaining of traffic while the construction is occurring. The maintaining of traffic on 68th Avenue is not anticipated to be a significant problem, largely because of the relatively small amount of underground utility work that is anticipated, and explained further in this report. Construction will cause some slow traffic on Lee Avenue, however, for the Post Office and Health Partners, who have driveway entrances that will be affected by the i proposed change in street grade. Temporary measures will be provided to maintain access for those properties. In addition, there are no sidewalks or trails along these streets, and none are proposed. STORM DRAINAGE The existing storm sewer system in the project area has been inspected and found to be in relatively good condition. However, several of the catch basins and castings are aging and in need of either rehabilitation or replacement. Survey results received from these commercial establishments have not indicated significant amounts of standing water and /or drainage problems. It is expected that the re- establishment of the roadway crown and the replacement of deteriorated or settled curb and gutter segments will alleviate localized incidents of poor drainage in the street itself. All storm sewer construction costs would be paid for from the storm sewer utility fund. SANITARY SEWERS Both streets are served by 8 inch diameter clay pipe sewers. Televised inspections of the sewer pipes and services show that the lines are in relatively good condition. This could in part be attributed to the fact that there are very few trees within the roadway boulevard area, and root infiltration of the lines is not as prevalent as seen in many of the residential neighborhood areas. Surveys received from property owners do not appear to indicate any problems as well. As final design of the project progresses, any problem areas will be identified and corrected accordingly. Any costs associated with • repair of the sanitary sewer lines would be paid from the sanitary sewer utility fund. Feasibility Report Lee Avenue and 68th Avenue Page 3 WATER MAINS • The water distribution system for these particular streets installed in 1966 and 1968, and is in relatively good condition. Maintenance records do not appear to indicate any significant history of problems as well. Therefore, no major replacements are anticipated. Known problem locations, leaky valves, and aging hydrants would be replaced however as part of this work. All costs associated with any repairs to the water distribution system would be paid from the water utility fund. ESTINIATED COSTS AND FUNDING CONSIDERATIONS Costs and Funding for Street Improvements The estimated cost for roadway improvements for 68th Avenue North and Lee Avenue North is $253,398. No street light or sidewalk work are proposed as part of the project. It is proposed to levy special assessments for street improvements in accordance with the rates adopted by the City's current policy. The City's policy for streets in commercial and industrial zoned areas is that 70 percent of the cost of street improvements is assessed to the property owners, and 30 percent is paid for with general city funds. Based upon preliminary construction cost estimates and the area (square footage) of properties benefitting from the improvement, we have calculated a preliminary assessment (attached). The roll shows proposed assessments for all properties in the project area. The amount is based upon a combination of actual front square footage (property length along the street times a depth of 200 feet), the "A Zone ", and the total square footage of the property minus the "A Zone," or the "B Zone." These square footages are then multiplied by a unit cost rate, with the "A Zone ", or that part of the property which is closest to the street assessed at a higher rate than the "B Zone." Where substantial new drainage improvements occur, the City's policy is to assess benefitting property owners a portion of that cost as well. However, because substantial drainage improvements to the proposed streets are not anticipated (other than some replacements and /or adjustments to the existing structures), any costs associated with storm sewer can be paid from the storm drainage utility. An amount of $12,070 has therefore been included in the project cost to cover storm sewer appurtenance replacements and /or adjustments. As previously stated in this report, any costs for repair or adjustments to the sanitary sewer and water distribution systems would be paid from their respective utility funds. The estimated costs are $7,040 for sanitary sewer repairs, and $8,717 for water main repairs. As a result, the total estimated project cost(streets and utilities) is $281,225. Feasibility Report Lee Avenue and 68th Avenue Page 4 Recommended 1998 Proiect Schedule March 9 City Council receives feasibility report and calls for public hearing April 13 Public Hearing and Special Assessment Hearing; City Council may authorize the project, order or approve plans and specifications, and authorize Ad for Bids April 22 First date of advertisements in Post and Construction Bulletin May 14 Bid opening May 26 City Council awards contract May 29 Preconstruction conference June 1 Start construction September 1 Substantial completion Conclusion The overall condition of the City's infrastructure system (streets, sewers, utilities) is critical to the safety, welfare, and economic health of the entire City. As a result of the infrastructure needs, proposed solutions, and estimated costs described in this report, the proposed project is necessary, cost effective, and feasible. �IwA Scott Brink City Engineer Reg. No. 17657 Feasibility Report Lee Avenue and 68th Avenue Page 5 • �c1 168TH & LEE AVENUES COSTS & FUNDING CONSIDERATIONS IMPROVEMENT PROJECT 1998 -07 FEASIBILITY SUMMARY 3/5/98 ESTIMATED EXPENDITURE STREET SANITARY WATERMAIN STORM ESTIMATED SEWER SEWER TOTAL ESTIMATED CONSTRUCTION COST $ 220,442.00 $ 6,125.00 $ 7,584.00 $ 10,500.00 $ 244,651.00 CONTINGENCY (10 %) $ 22,044.00 $ 612.00 $ 758.00 $ 1,050.00 $ 24,464.00 SUBTOTAL CONSTRUCTION COST $ 242,486.00 $ 6,737.00 $ 8,342.00 $ 11,550 00 $ 269,115.00 ADMIN, ENG., LEGAL (4.5 %) $ 10,912.00 $ 303.00 $ 375.00 $ 520.00 $ 12,110.00 REFORESTATION STREET LIGHTS TOTAL ESTIMATED PROJECT COST (FEASIBILITY) $ 253,398.00 $ 7,040.00 $ 8,717.00 $ 12,070.00 $ 281,225.00 (ESTIMATED REVENUE COMMERCIAL ASSESSMENT $ 196,900.00 $ 196,900.00 SANITARY SEWER FUND $ 7,040.00 $ 7,040.00 WATER FUND $ 8,717.00 $ 8,717.00 STORM DRAINAGE UTILITY FUND $ 12,070.00 $ 12,070.00 SIDEWALK - LOCAL STATE AID $ 1,072.00 $ 1,072.00 LOCAL STATE AID $ 55,426.00 $ 55,426.00 TOTAL EST. REVENUE (FEASIBILITY) $ 253,398.00 $ 7,040.00 $ 8,717.00 $ 12,070.00 $ 281,225.00 E.\ENG\PROJECl198PROJ\i NDCOM \68LEE \ \FEASBYDI V Page 1 IMPROVEMENT PROJECT NO. 1998 -07 LEE AVE /68TH AVE, PAVEMENT REPLACEMENT ESTIMATED SPECIAL ASSESSMENTS ESTIMATED PROJECT COST = $ 281,225 70% ASSESSED = $ 196,858 A ZONE = 622,692 SF @ $ 0.2213 / SF (70% of total) B ZONE = 1,031,395 SF @ $ 0.0573 / SF (30% of total) PROPOSED A ZONE B ZONE PID# ADDRESS ASSESSMENT AREA AREA 34- 119 -21 -22 -0004 6845 Lee Ave $33,927.82 123,200 116,380 34- 119 -21 -22 -0005 4501 68th Ave $23,725.91 38,200 266,720 34- 119 -21 -22 -0007 6848 Lee Ave $36,117.40 147,800 59,545 34- 119 -21 -22 -0008 4301 68th Ave $14,273.28 61,400 11,973 34- 119 -21 -22 -0009 6701 Brooklyn Blvd $28,189.45 35,000 357,040 34- 119 -21 -22 -0010 4315 68th Ave $3,858.90 16,600 3,237 34- 119 -21 -22 -0011 4321 68th Ave $6,174.81 26,492 5,452 34- 119 -21 -22 -0012 4435 68th Ave $22,872.38 66,000 144,372 34- 119 -21 -22 -0017 6801 Brooklyn Blvd $27,718.05 108,000 66,676 TOTAL PRELIMINARY ASSESSMENTS $196,858.00 622,692 1,031,395 e: \eng \project \98project \9807asse.xls 30 'r, JA IV PAI?K ff -A CI Of 81 ?OOK L Y 1 O�'� - TIff TFJ-i y A VE CD W-i _1("DO A -91 x 1 Ions -- 4 am A�. d. �� — 'N an� i�t�iu A — — — � I � - - AVE- [OUAILAV*- 1 [TI E 1AIL "AtKy IAIL LL 11111 __W�Ajl _A fl rim AW ICAQWV AVE W - f_ - [ , - �l \ . Rl 1 I [ ----) Z yL�' ' I II _ - I I,- AVE ' 3AY "0 6 14 ___I � � '� X / � > �� ���' �� ►_t�I C r ��at� - _ _ — .- �. _ _._-- EF — - ---__ �' � - Lft HE I �l � 1 � �. - - ��� .�.- - L- a �__ r - iKY n� WE HIR ti i }1..L�J _ — _— �t#f gut -E ----- i . �- -�l� 17 N # Si \ � _ _ - rrLL _ .__ ___ �INU AYE. F __ _ { ___j _ . - I co J AVE. Will R M111110 AVE - - ie m N- � _ =_ GRL�CS AW. �I I -� -��� X14 juk M _l� A ��� \ A m it. 11-1 "V R [ - fl It M - -��� �_�� l_��_l. -� - _ -_: _y __- _ . � ��j.Ff.�X �� ._. _ � - _ � �' �� � _1 � l Si�llt9 � j _ _ _ _ 1M N 11L MMU I A Z" �+tEV 1 • A�k -1_ N_�. _ _ _ _ > AXE. A&V URI -.-3 ---� :. ^ -- - m � 1 � - _ _- t 111- - _ � � \ � _ - �- - • ffl H - AV . 3,\w mv=kl �� I�-�I"�Ij � -- I(t _ �� f N �t -'-- � —N �i_! � �4 - _ - 1---, _ �'j,V�. N. - i ce ` � , ; -_ �- i � __ T- M KAM Cklai ` Atwell mtlj AVE. H. �.�� - - - - �- -_ _ ,B _� .S t /,/��// _ 2EN1TN A4t. _ N� M IT 7 • January 22, 1998 Dear Property Owner: Brooklyn Center will soon be in the fifth year of its twenty -year program to improve streets, utilities and storm drainage throughout the City. At this time, the City is performing preliminary engineering survey work to determine the feasibility of reconstructing certain streets and utilities that serve a V particular property that you own in the City, with the intent to perform street reconstruction and utility work in 1998. Development of a preliminary feasibility study does not mean that an improvement project has been approved, or necessarily will be approved. The study is intended to look into the street and infrastructure needs in more detail, to make better cost estimates, and review the possibility of improvements with property owners. All of this information is then brought back to the City Council, which will then decide if an improvement project is warranted. If the Council takes that next step, it will conduct a public hearing on the matter. I have enclosed a map of the City showing the location of specific streets being considered for reconstruction. Our records indicate that you are the owner of property bordering or being at least partially served from at least one of the streets highlighted on the map. This letter is to inform you that (1) an improvement project is being considered for a street serving your property in 1998; (2) you may notice City survey crews and private sewer televising crews working to gather information about existing street grades and conditions of utilities; (3) special assessments would be levied against benefitting properties; and (4) when we complete the gathering of • data and cost determinations, a public hearing will be held, later this spring, All property owners with affected properties in the proposed project areas will receive a Notice of Public Hearing letter seven to ten days before any public hearing is scheduled. Proposed project areas for 1998 include John Martin Drive, James Avenue and 67th Avenue, and Lee Avenue and 68th Avenue(see attached map). Why Your Street? When selecting specific streets for improvements, the City conducts a comprehensive Citywide evaluation of the entire infrastructure system. This includes streets, storm drains, sanitary sewers, and water distribution pipes. Because Brooklyn Center is considered an older "first ring" suburb, much of this infrastructure is reaching the age and condition where much of it needs to be rehabilitated or replaced. The overall condition of the infrastructure(particularly the street), serving your property is falling into a deteriorating condition. This is typical of streets in commercial and industrial areas where significant amounts of heavier vehicles and traffic utilize the streets. In addition, the City utilizes a Pavement Management Program (PMP) to assist in prioritizing and scheduling streets for reconstruction. The PMP is a computer program which analyzes surface and subsurface innformation about streets and predicts how much longer the pavement will last. When streets typically reach an age and condition where routine maintenance can no longer maintain the quality and serviceability of the roadway, rehabilitation then becomes a recommended action. The result is that we are looking at rehabilitating or reconstructing the streets serving the industrial and commercial property areas as shown on the map, adding storm sewer where necessary, and repairing water and sanitary sewer mains where necessary. Rehabilitation of the street itself would Iikel;r involve . removal and repiacement of the existing bituminous pavement, and the repair and replacement of concrete curb and gutter as needed. Financing If an improvement project is approved for your street, it would be funded in part by special assessments. The City's policy for commercial and industrial zoned properties is that 70 percent of the cost of street improvements is assessed to the property owners, and 30 percent is paid for with general city funds. Based upon preliminary construction cost estimates and the area(sq_uare footage) of properties benentting from the improvement, we have calculated a prelinihnary assessment (attached). The roll shows estimated assessments for all properties in the project area, including your particular property or properties. The amount is based upon a combination, of actual front square footage (property length along the street times a depth of 200 feet), and the total square footage of the property. These square footages are then multiplied by a unit cost rate, with the "A Zone", or that part of the property which is closest to the street assessed at a higher rate than the "B Zone." However, these jz are only preliminan- at this time, and more detailed information will be provided prior to the public hearing. At this time, we anticipate the City Council would hold a public hearing late in March or early in April, 1998. Where substantial new drainage improvements occur, the City's policy is to assess benefitting property owners a portion of that cost as well. However, at this time, we do not anticipate any substantial drainage improvements to the proposed streets, other than some replacements and /or adjustments to the existing storm sewer system. Some minor repairs and adjustments to the existing water main and sanitary sewer systems would also be performed as part of the project. However, any costs incurred to repair sanitary sewer and water facilities would be paid for by available utility funds, and would not be assessed to property owners. Again, more detailed and specific numbers regarding assessments and the • proposed improvement work will be provided to you prior to the public hearing. In order to provide an accurate and comprehensive assessment of the neighborhood's needs, your input and suggestions is valuable and needed. We have therefore included a survey that should only take a few minutes to fill out and send back to us. We request that the survey be returned by February 13, 1998. Your input is appreciated. In the meantime, if you have any questions or comments, please don't hesitate to call us in the Engineering Division at 569 -3340. Aside from improving the infrastructure, we're always looking for good ideas to improve the general appearance of our streets and boulevard areas, and would welcome your suggestions. Sincerely, Scott Brink, P. E. City Engineer cc: ylayor Myrna Kragress, Council Members, City Manager SURVEY This survey will help us better understand conditions and needs regardin th infrast,sctlure servincz your property. Please rerun this survey by Febr nary 13, 1998. You may also call us at 569-33-10 to talk about these issues. - Thank you for your cooperation. Scon Brir —k, City Engineer 1. Our_ sewer televising typically shows a number of sanitary sewer services with moderate to severe root injzltration. Have you experienced any problems with sanitary sewer service, such as having the service cleaned out to the street? How often? Do you have boulevard trees near your service? 2. Do you have any comments regarding drainage or the storm sewer system? Are there any problems with ponding water or flooding in the streets or your property after heavy rainfalls? 3. Are you aware of any problems relating to the water distribution system? 4. W other concerns do you have? Are there traffic problems? Specific code enforcement needs? Do you have any ideas for general improvements, both for your street or the City in general? Should you have questions or need more information, please contact the engineering det;arunent at 569 -3340. Your name: Address: Please return by P'ebrsary 13, 1998 to: Engineering Deca:rr-nent Citvv of Broom' Center 6:01 Shingle C -'tk Pk•�'y Brookivn C enter. NIti 55430 �x. A79 1 s ILL �Ij W- I ,. __Ih ����1 �� ��.�h i + rl, .._tom •�:.�. 1 . -_ r , � Ir � :/ 1} I Iii 4.�l ,I II - E D cn -IIJ, r5 rG to 14 IC ; 1[ -_ Ii_:'l �;:. "- PU W p �u 0 n I. x_- 11_-- =-11:. 1l {I ��' {L��i :• II:�'i `� i „. (a e. 1[ L_ it m N �(,,- - 1:w.11_ IC - -� t__11 =-,r �,� . 'n l ':�I� ._.tC IC` I _ .i(_ llr._lF I - l '' n m uu rill co SURVEY This survey will help us better understand conditions and needs regarding the infrastrucPare serving your property. Please return this survey by February 13, 1998. You may also call us at X69 -3340 to talk about these issues. Thank you for your cooperation. 1 Sclott Brink, City Engineer 1. Our sewer televising typically shows a number of sanitary sewer services with moderate to severe root infiltration. Have you experienced any problems with sanitary sewer service, such as having the service cleaned out to the street? How often? Do you have boulevard trees near your service ?� 2. Do you have any comments regarding drainage or the storm sewer system? Are there any problems with ponding water or flooding in the streets or your property after heavy rainfalls? IIIO 3. Are you aware of any problems relating to the water distribution system? 4. What other concerns do you have? Are there traffic problems? Specific code enforcement needs? Do you have any ideas for general improvements, both for your street or the City in general? -1- Iiki= A..,1 VP'CAW. a� ! .vPCCfEvuFti7 � n� 2c�.LCS/n/�1 -c 1� 2P-IJ -'L' 'PAL Pe-d- " c 7 7a,T Ti-! Cv,4 . Should you have questions or need more information, please contact the engineering department at 569 -3340. Your name: /yam, -� Address: 7o / . Please return by February 13, 1998 to: . Engineering Department City of Brooklyn Center 6301 Shingle Creek Pkwy Brooklyn Center. yL 5 -543 SURVEY This survey will help us better understand conditions and needs regarding the infrastructure serving your property. Please return this survey by February 13, 1998. You may also call us at 569 -3340 to talk about these issues. Thank you for your cooperation. Slott Brink, City Engineer X. Our sewer televising typically shows a number of sanitary sewer services with moderate to severe root infiltration_ Have you experienced any problems with sanitary sewer service, such as having the service cleaned out to the street? How often? Do you have boulevard trees near your service? '� 2 J • 2. Do you have any comments regarding drainage or the storm sewer system? Are there any problems with ponding water or flooding in the streets or your property after heavy rainfalls? 3. Are you aware of any problems relating to the water distribution system? 4. What other concerns do you have? Are there traffic problems? Specific code enforcement needs? Do you have any ideas for general improvements, both for your street or the City in general? l L J - Should you hav questions or need more info non, please contact the engineering department at 569- 3340.¢�r�- -� Your name: �,��'` G'C✓J t�� ��`'' Address: Please return by February 13, 1998 to: Engineering Department City of Brooklyn Center 6301 Shingle Creek Pkwy Brooklyn Center. NENT 55430 .m-r. HealthPartners Brooklyn Center Medical Clinic 6345 Lee Avenue Ncrth Brooklyn Center, MN 55429 -1799 612 - 569 -0300 SURVEY 1). As far as anyone knows here, we haven't had our service cleaned out to the street. We do have tree's along the boulevard, but the tree's (as of this date) don't seem to be creating any problem. Our two four -inch services comes into the building from Noble Avenue which is on the west side of the building. ?). No J). No 4). One problem that stands out is the meeting of Lee Avenue and 69th. _ The hill at this intersection is very severe which makes entering onto 69th dangerous, especially on slippery days. It would be nice if some of the severity could be taken out of the hill, keeping our entrance and exit level with Lee Avenue. If you need more information, please contact: Patsy Kuentz, Clinic Manager HealthPartners Brooklyn Center Medical Clinic 6845 Lee Avenue North Brooklyn Center, Minnesota Phone: 569 -0450 Healrh Pzr hers' mission is ro ,r prove >he iez[th or''our members and our corr7nunzr., City Council Agenda Item No. 8d March 9,1998 { MEMORANDUM M DATE: March 3 1998 TO: Michael McCauley, City Manager FROM: Scott Brink, City Engineer SUBJECT: Resolution Establishing Improvement Project No. 1998 -18, Street Improvements, John Martin Drive, Accepting Engineer's Feasibility Report and Calling for an Improvement Project Hearing, Declaring Cost to be Assessed, and Calling for a Special Assessment Hearing A feasibility report and preliminary design have been completed for the above referenced project. The project was previously initiated by the City Council in August of 1997, and information letters and surveys have been sent to the apropriate property owners. The proposed project essentially consists of the rehabilitation of John Martin Drive from Shingle Creek Parkway to T.H. 100. The roadway serves the commercial properties in that area, and also serves as an essential link between Shingle Creek Parkway and T.H. 100. The heavier volumes of traffic as well as the more frequent use of the streets by trucks and vehicles with heavier weights have contributed to the deterioration of the roadway. John Martin Drive is also classified as a Municipal State Aid Street, and State Aid funds are therefore available to assist in the reconstruction of the roadway. • It is proposed to remove and replace the asphalt surface of the roadway. The streets already have concrete curb and gutter, and it is proposed to replace only those portions of the curb and gutter that have deteriorated or settled. Some adjustments to existing utilities are expected, such as new hydrants, replacement of leaky valves and the installation of some new catch basins. Overall however, the existing underground utilities are in good condition and no major replacement expenditures are anticipated. The attached feasibility report provides a detailed breakdown of the specific project work items and costs. Also attached are copies of the correspondence forwarded to property owners. The 1998 Municipal State Aid Fund Budget includes an amount of $292,500 for the project cost. The preliminary construction estimate is $184,517 of which 70 percent, or $129,162, would be assessed to adjacent property owners. The street improvements are also eligible for funding from regular Municipal State Aid. The attached resolution establishes Improvement Project No. 1998 -18, Street Improvements, John Martin Drive, accepts the Engineer's Feasibility Report, and calls for a public hearing on April 13, 1998 to consider the project. Assessments It is proposed to conduct an Assessment Hearing on April 13, 1998 concurrent with the project hearing. The attached resolution declares the cost to be assessed and orders an assessment hearing at the specified date. • It is proposed to levy special assessments for street improvements in accordance with the rates adopted by the City's current policy. The City's policy for streets in commercial and industrial zoned areas is that 70 percent of the cost of street improvements is assessed to the property owners, and 30 percent is paid for with general city funds. Based upon preliminary construction cost estimates and the area (square footage) of properties benefitting from the improvement, we have calculated a preliminary assessment (attached with the feasibility report). The roll shows proposed assessments for all properties in the project area. The amount is based upon a combination of actual front square footage (property length along the street times a depth of 200 feet), the "A Zone," and the total square footage of the property minus the "A Zone, "or the "B Zone." These square footages are then multiplied by a unit cost rate, with the "A Zone," or that part of the property which is closest to the street assessed at a higher rate than the "B Zone." Where substantial new drainage improvements occur, the City's policy is to assess benefitting property owners a portion of that cost as well. However, because substantial drainage improvements to the proposed streets are not anticipated (other than some replacements and /or adjustments to the existing structures), costs associated w' ), at with storm sewer would be aid from the storm drainage utility. Y p g ty Recommended Council Action It is recommended that the City Council approve the attached resolution Establishing Improvement Project No. 1998 -18, Street Improvements. John Martin Drive, Accepting Engineer's Feasibility Report and Calling for an Improvement Project Hearing on April 13, 1998, Declaring Cost to be Assessed, and Calling for a Special Assessment Hearing on April 13, 1998. • Member introduced the following resolution and moved its • adoption: RESOLUTION NO. RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1998 -18, STREET IMPROVEMENTS, JOHN MARTIN DRIVE, ACCEPTING ENGINEER'S FEASIBILITY REPORT AND CALLING FOR AN IMPROVEMENT PROJECT HEARING, DECLARING COST TO BE ASSESSED, AND CALLING FOR A SPECIAL ASSESSMENT HEARING WHEREAS, the Brooklyn Center City Council has previously directed the preparation of an engineer's feasibility report regarding proposed improvements to the street, storm drainage, and utilities on John Martin Drive between Shingle Creek Parkway and T.H. 100; and WHEREAS, the City Engineer has prepared said report, and recommends that the proposed improvements be considered; and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost - effective, and feasible; and WHEREAS, costs have been estimated for these proposed street, utility, and storm sewer improvements; and WHEREAS, the total cost of the improvement is estimated to be $184,517; and • WHEREAS, the portion of the cost to be assessed against benefitted property owners for street improvements is declared to be: STREET IMPROVEMENT Proposed Assessment $129,162 WHEREAS, the City Clerk has prepared a proposed assessment roll showing the proposed amount to be specifically assessed for such improvement against every assessable lot, piece, or parcel of land within the district affected, without regard to cash valuation, as provided by law. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. Improvement Project No. 1998 -18, Street Improvements, John Martin Drive, is hereby established. 2. A public hearing shall be held on the 13th of April, 1998, in the City Hall Council Chambers at 7:00 P.M., or as soon thereafter as the matter may be heard to hear and pass upon said improvement project and at such time and place all persons owning property affected by said improvements will be given an opportunity to be heard with reference to said improvements. RESOLUTION NO. 3. The City Clerk is directed to cause a notice of public hearing to be published in the official newspaper at least two weeks prior to the hearing, and shall state in the notice of the total improvement costs. 4. That portion of the cost to be assessed against benefitted property owners for street improvements is declared to be $129,162. 5. A hearing shall be held on the 13th day of April, 1998, in the City Hall Council Chambers at 7:00 p.m. or as soon thereafter as the matter may be heard to pass upon such assessment and at such time and place all persons owning property affected by such improvements will be given an opportunity to be heard with reference to such assessment. 6. The City Clerk is directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and shall state in the notice the total cost of the improvement. g P 7. The City Clerk shall cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded b member P � g y and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. i 3[ City of Brooklyn Center A great place to start. A great place to stay. 4 1 6301 SHINGLE CREEK PKWY BR OOKL YN CENTER, MINNESOTA 55430 ENGINEERING: 569 -3340 FAX: 569 -3494 ENGINEER'S FEASIBILITY REPORT FOR STREET IMPROVEMENTS JOHN MARTIN DRIVE (SHINGLE CREEK PARKWAY TO T. H. 100) IMPROVEMENT PROJECT NO. 1998 -18 March 1, 1998 I hereby certify that this feasibility report was prepared by me or under my direct supervision, and that I am a duly Registered Professional Engineer under the laws of the State of 71 nnesota Reg. o. 17657✓ Scott Brink City Engineer March 1, 1998 Feasibility Report John :Martin Drive Page 1 O VER Vl E Y Y (see Figure 1) • The proposed project includes roadway improvements and utility adjustments for John Martin Drive between Shingle Creek Parkway and T.H. 100. When selecting specific streets for improvements, the City conducts a comprehensive Citywide evaluation of the entire infrastructure system. This includes streets, storm drains, sanitary sewers, and water distribution pipes. Because Brooklyn Center is considered an older "first ring" suburb, much of this infrastructure is reaching the age and condition where much of it needs to be rehabilitated or replaced. The overall condition of John Martin Drive is aging and increasingly deteriorating. This is typical of streets in commercial and industrial areas where significant amounts of heavier vehicles and traffic volumes utilize the streets. When streets reach an age and condition where routine maintenance can no longer maintain the quality and serviceability of the roadway, rehabilitation then becomes a recommended action. Generally, it is proposed to remove and replace the asphalt surface and base of the roadway. The streets already have concrete curb and gutter, and it is proposed to replace only those portions of the curb and gutter that have deteriorated or settled. Some adjustments to existing utilities are expected, such as new hydrants, replacement of leaky valves and the rehabilitation and installation of some new catch basins. Overall however, the existing underground utilities are in good condition and no major replacement expenditures are anticipated. This report was prepared in accordance with previous direction of the City Council and that staff would solicit public comment. The project was previously initiated by the City Council in August of 1997, and information letters and surveys have been sent to the appropriate property owners. PR OPOSED IMPR O VEMENTS STREETS John Martin Drive services a significant amount of traffic within a commercial area of the City. In addition to serving the adjacent properties and local traffic, John Martin Drive also serves as an essential link between Shingle Creek Parkway and T.H. 100. The roadway carries over 6,000 vehicles per day and is classified as a Municipal State Aid street. Among the businesses directly served by John Martin Drive are Shingle Creek Center(Target), Brookdale Square, and several others. The street is 44 feet in width, and the total length is approximately 1700 feet. The street is constructed with concrete curb and gutter, along with an existing bituminous pavement thickness of 3- 5 inches. The typical service life of a street with proper maintenance is 20 -30 years. John Martin Drive was constructed in 1970, and is aging and showing signs of fatigue and distress, particularly as a result of the heavier vehicles that utilize these streets. Heavy amounts of longitudinal and block cracking and raveling, have led to large amounts of skin patching and pothole repairs. The City's Pavement • Management Program indicates that it is no longer cost - effective to routinely maintain these streets (i.e., patch and sealcoat). Complete reconstruction of the bituminous surface is recommended. Feasibility Report John Martin Drive Page 2 O It is proposed to reconstruct the bituminous pavement. Generally, the existing concrete curb and gutter is in good condition with the exception of some segments. Therefore, most of the existing concrete curb and gutter would remain in place, with replacement of some selected segments. Partial replacement of some concrete driveway aprons is anticipated as part of this project. Because of the excessive wear and use of the roadway over the years, the center crown of the roadway has settled; thus resulting in a very flat cross section that inhibits good drainage and promotes further deterioration of the roadway. It is proposed to remove and re- use(recycle) much of the existing bituminous pavement to provide additional base for the new bituminous surface, and build up, or reconstruct the roadway crown, as needed. Because most of the existing curb and gutter would essentially remain, the streets would therefore remain the same width as existing. The bituminous pavement would also be designed and constructed to provide for the heavier traffic, or a 9 -ton axle weight design load, in accordance with Mn/DOT State Aid standards. This is the typical design utilized for collector streets, or streets with higher volumes and heavier vehicles. The project will terminate at T.H. 100 where the roadway turns to Mn/DOT jurisdiction. Surveys have been sent to adjacent property owners regarding the proposed work. Comments have been expressed with some concerns regarding the maintaining of traffic while the construction is occurring. The maintaining of traffic during construction is not anticipated to be a significant problem, largely because of the relatively small amount of underground utility work that is anticipated, and explained further in this report. In addition, some comments have been expressed regarding the condition of the "nodes," or sidewalk/pedestrian corners at the intersections with Shingle Creek Parkway and Earle Brown Drive. Repairs to the sidewalks and pavers on the nodes on John Martin Drive are included in this project. Repairs to the sidewalks and pavers on the nodes on Summit Drive plus landscaping improvements to all the nodes will be completed by a separate project in 1998. STORM DRAINAGE The existing storm sewer in the project area has been inspected and found to be in relatively good condition. However, several of the catch basins and drainage castings are aging and in need of either rehabilitation or replacement. Survey results received from property owners have indicated few localized incidents of standing water and /or drainage problems. It is expected that the re- establishment of the roadway crown and replacement of deteriorated or settled portions of concrete curb and gutter segments will alleviate any localized points of drainage deficiencies in the street itself. All costs associated with storm drainage would be eligible for reimbursement with State Aid funds. Feasibility Report John Martin Drive Page 3 SANITARY SEWERS John Martin Drive is served by an 8 inch diameter clay pipe sewer. Televised inspections of the sewer pipe and services show that the line is in relatively good condition. This could in part be attributed to the fact that there are very few trees within the roadway boulevard area, and root infiltration of the line is not as prevalent as seen in many of the residential neighborhood areas. Surveys received from property owners do not appear to indicate any problems as well. As final design of the project progresses, any problem areas will be identified and corrected accordingly. Any costs associated with repair of the sanitary sewer lines would be paid from the sanitary sewer utility fund. WATER MAINS The water distribution system on John Martin Drive was installed in 1969, and is in relatively good condition. Maintenance records do not appear to indicate any significant history of problems as well. Therefore, no major replacements are anticipated. Known problem locations, leaky valves, and aging hydrants would be replaced however as part of this work. All costs associated with any repairs to the water distribution system would be paid from the water utility fund. ESTIMATED COSTS AND FUNDING CONSIDERATIONS Costs and Funding for Street Improvement The estimated cost for roadway improvements for John Martin Drive is $170,579. No street light work is proposed as part of this project. State Aid funds would be available to assist in the reconstruction of John Martin Drive. It is also proposed to levy special assessments for street improvements in accordance with the rates adopted by the City's current policy. The City's policy for streets in commercial and industrial zoned properties is that 70 percent of the cost of street improvements is assessed to the property owners, and 30 percent is paid for with general city funds. Based upon preliminary construction cost estimates and the area(square footage) of properties benefitting from the improvement, we have calculated a preliminary assessment (attached). The roll shows proposed assessments for all properties in the project area. The amount is based upon a combination of actual front square footage (property length along the street times a depth of 200 feet), the "A Zone ", and the total square footage of the property minus the "A Zone ", or the "B Zone." These square footages are then multiplied by a unit cost rate, with the "A Zone ", or that part of the property which is closest to the street assessed at a higher rate than the "B Zone." Where substantial new drainage improvements occur, the City's policy is to assess benefitting property owners a portion of that cost as well. However, because substantial drainage improvements to the proposed street, are not anticipated (other than some replacements and /or adjustments to the existing structures), any costs associated with storm sewer which are not reimbursable by MSA can be paid from the storm drainage utility. An amount of $9,196 has therefore been included in the project cost to cover storm sewer appurtenance replacements and /or adjustments. Feasibility Report John Alartin Drive Page 4 As previously stated in this report, any costs for repair or adjustments to the sanitary sewer and water • distribution systems would be paid from their respective utility funds. The estimated costs are $3,017 for sanitary sewer repairs, and $1,725 for water main repairs. As a result the total estimated project cost is $184,517. Recommended 1998 Proiect Schedule March 9 City Council receives feasibility report and calls for public hearing April 13 Public Hearing and Special Assessment Hearing; City Council may authorize the project, order or approve plans and specifications, and authorize Ad for Bids April 22 First date of advertisements in Post and Construction Bulletin May 14 Bid opening May 26 City Council awards contract (pending State Aid plan approval by Mn/DOT) May 29 Preconstruction conference June 1 Start construction September 1 Substantial completion Conclusion The overall condition of the City's infrastructure system (streets, sewers, utilities) is critical to the safety, welfare, and economic health of the entire City. As a result of the infrastructure needs, proposed solutions, and estimated costs described in this report, the proposed project is necessary, cost effective, and feasible. Scott Brink City Engineer Reg. No. 17657 Feasibility Report John Martin Drive Page 5 t1 JOHN MARTIN DRIVE COSTS & FUNDING CONSIDERATIONS IMPROVEMENT PROJECT 1998 -18 FEASIBILITY SUMMARY 3/5/98 ESTIMATED EXPENDITURE STREET SANITARY WATERMAIN STORM ESTIMATED SEWER SEWER TOTAL ESTIMATED CONSTRUCTION COST $ 148,395.00 $ 2,625.00 $ 1,500.00 $ 8,000.00 $ 160,520.00 o CONTINGENCY (1010) $ 14,839.00 $ 262.00 $ 150.00 $ 800.00 $ 16,051.00 II I SUBTOTAL CONSTRUCTION COST $ 163,234.00 $ 2,887.00 $ 1,650.00 $ 8,800.00 $ 176,571.00 ADMIN, ENG., LEGAL (4.5 %) $ 7,345.00 $ 130.00 $ 75.00 $ 39600 $ 7,946.00 REFORESTATION STREET LIGHTS TOTAL ESTIMATED PROJECT COST (FEASIBILITY) $ 170,579.00 $ 3,017.00 $ 1,725.00 $ 9,196.00 $ 184,517.00 (ESTIMATED REVENUE COMMERCIAL ASSESSMENT $ 129,162.00 $ 129,162.00 SANITARY SEWER FUND $ 3,017.00 $ 3,017.00 WATER FUND $ 1,725.00 $ 1,725.00 STORM DRAINAGE UTILITY FUND $ - MSA FUNDING $ 170,579.00 $ 9,196.00 $ 179,775.00 LOCAL STATE AID $ (129,162.00) TOTAL EST. REVENUE (FEASIBILITY) $ 170,579.00 $ 3,017.00 $ 1,725.00 $ 9,196.00 $ 184,517.00 E. \ENG\ PROJECT\ 98PROJ \INDCOM\JOHNMART \FEASBYDIV Page 1 0 0 • IMPROVEMENT PROJECT NO. 1998 -18 JOHN MARTIN DRIVE, PAVEMENT REPLACEMENT ESTIMATED SPECIAL ASSESSMENTS ESTIMATED PROJECT COST = $ 184,517 70% ASSESSED = $ 129,162 A ZONE = 412,272 SF @ $ 0.2193 / SF (70% of total) B ZONE = 658,083 SF @ $ 0.0589 / SF (30% of total) Current Project Future Project* PROPOSED A ZONE B ZONE FUTURE FUTURE PID# ADDRESS ASSESSMENT AREA AREA A ZONE B ZONE 02- 118 -21 -12 -0007 5925 Earle Brown Dr. $17,150.52 67,300 40,612 85,663 40,612 02- 118 -21 -12 -0010 5930 Earle Brown Dr. $23,803.68 72,000 136,100 216,000 93,392 02- 118 -21 -12 -0014 6000 Shingle Creek Pkwy $10,653.41 48,578 20,000 02- 118 -21 -12 -0015 6050 Shingle Creek Pkwy $8,953.72 10,450 113,143 02- 118 -21 -12 -0011 5915 John Martin Dr. $9,572.79 40,800 10,617 02- 118 -21 -21 -0005 5901 John Martin Dr. $5,643.44 16,762 33,414 02- 118 -21 -21 -0015 5927 John Martin Dr. $9,524.22 37,696 21,353 02- 118 -21 -21 -0014 5939 John Martin Dr. $9,434.16 33,316 36,137 02- 118 -21 -21 -0002 5930 Shingle Creek Pkwy $4,686.55 21,370 58,697 02- 118 -21 -24 -0020 5900 Shingle Creek Pkwy $29,739.51 64,000 266,707 148,000 533,416 TOTAL PRELIMINARY ASSESSMENTS $129,162.00 412,272 658,083 528,360 667,420 *'Future Project" means area abutting an adjacent street (such as Shingle Creek Pkwy or Earle Brown Drive), which would be assessed when that adjacent street is improved e: \eng \project \98project\9605asse.xls L.1-1-A-1-4-0 U-1-0-1-1—f-I L-L-1 LAA -H LUJAILU LU I W � � ;!!� , �y liTykml CT) j _7PI �� _ LAI fl Lalj- ��i��iNl�� I A AT ALF-r- I U9 u tt E rtz _ IF UJ 9� NY `ALL M 5 79 EDI Ru �� _C � LF ff -, TUM -q _UJIM11-111 L -[[[=I ti ;; '3�_ ��. -�� �_.__� - N � rt�T I M - ���� '12 f T 1 M � �1 - - 1 - � . U-1 Mt - - RI I I RE N- I 1 1.11111111 "' it () � �� t H [I ff - [ TF[FU - 1w j A - [I [t - - 1 V I T ql mt t* 3 A Y I f I _) [r[ [r,7 tfl N ] t1t 11H U, n 3AV T L� L - --- LL f _[t[j] F I I 1111111111JIM] I— -ELLL9 - ITFFFU — 1 [111RIBI M IFTITIT My 1jm-,d' - t Lal TIM I 11tt TRII 11 3 '1,Y S MW I 1-1 T 11 L Mill ,, -- �- - _ _ T= ��- _� �_�_�lL1 ��� Eft f_�1_���� C>�L1 �-T M - I U[111,11 T - [_LII � � �L _1 _�ILI1_�f_� In 1"All �__l = E rt _tl1 E1_�LIL11� RIP �_. . . . . . . . E� I - u Ll I 3AY S-.Oyr, � L� - -5 .� __�_ l 1 � � I I i i,,&Fi cm W ff — Ti:� _��� � HILOU111 F. N— _ ��_ _ s Q � � � EL FFJ IT 01:1— --J ui 91 C) _ ��_t :�l :� u_�Irl� IrLI� �_- -_�__- �..J �- �---�' - - 1 t bo ' 1�>ms \�.. � y, - / __ �._ � � FR � < ACT i _ ri ;;� � nr+� --- � - - -- \\ ` ` a � -- W � H _ _ y � I F f 1" - I I CD L-1 - - I C) C-) ui 11111" - KY �v Flit LUI I a , � j �.��. 3 � J'D \ -1� � � -� - 1__ 1 � �Y _M7TA � � � - - -� CYO _ �� � C _ _ )u� IIIiILf -j 17nn t 1AY ��� �,7 : - =_ L -: _� _ -___� = ___ __ - , _ �_� �tl�tt =t :r� �L � � , �_ __ ��- �:�T = =- �= 1�-- ___ - - - -_ L�� :- f 3AY 3<W-W t L It I HIT] I L I I I I --_r J X - - - - - - - DIY _ — - \� - ) � u �' E =11 `G - / r�` l _ - - r MIMI January 22, 1998 Dear Property Owner: Brooklyn Center will soon be in the fifth year of its twenty -year program to improve streets, utilities and storm drainage throughout the City. At this time, the City is performing preliminary engineering survey work to determine the feasibility of reconstructing certain streets and utilities that serve a particular property that you own in the City, with the intent to pe.iorm street reconstruction and utility work in 1998. Development of a preliminary feasibility study does rot mean that an improvement project has been approved, or necessarily will be approved. The study is intended to look into the street and infrastructure needs in more detail, to make better cost estimates, and review the possibility of improvements with property owners. A11 of this information is then brought back to the City Council, which will then decide if an improvement project is warranted. If the Council takes that next step, it will conduct a public hearing on the matter. I have enclosed a map of the City showing the location of specific streets being considered for reconstruction. Our records indicate that you are the owner of property bordering or being at least partially served from at least one of the streets highlighted on the map. This letter is to inform you that (1) an improvement project is being considered for a street serving your property in 1998; (2) you may notice City survey crews and private sewer televising crews working to gather information about existing street grades and conditions of utilities: (3) special assessments would be levied against benefrtting properties; and (4) when we complete the gathering of data and cost determinations, a public hearing will be held, later this spring. All property owners with affected properties in the proposed project areas will receive a Notice of Public Hearing letter seven to ten days before any public hearing is scheduled. Proposed project areas for 1998 include John Martin Drive, James Avenue and 67th Avenue, and Lee Avenue and 68th Avenue(see attached map). Why Your street? When selecting specific streets for improvements, the City conducts a comprehensive Citywide evaluation of the entire infrastrucrure system. This includes streets, storm drains, sanitary sewers, and water distribution pipes. Because Brooklyn Center is considered an older " irst ring" suburb, much of this infrastructure is reaching the age and condition. where much of it needs to be rehabilitated or replaced. The overall condition of the infrastrucrure(particularly the street), serving your property, is falling into a deteriorating condition. This is typical of streets in commercial and industrial areas where significant amounts of heavier vehicles and traffic utilize the streets. In addition, the City utilizes a Pavement Management Program (PMP) to assist in prioritizing and scheduling streets for reconstruction. The PMP is a computer program which analyzes surface and subsurface information about streets and predicts how much longer the pavement will last. When streets typically reach an age and condition where routine maintenance can no longer maintain the quality and serviceability of the roadway, rehabilitation then becomes a recommended action. The result is that we are looking at rehabilitating or reconstructing the streets serving the industrial and commercial properrty areas as shown on the map, adding storm sewer where necessary, and repairing water and sanitary sewer mains where necessary. Rehabilitation of the street itself would likely involve removal and replacement of the existing bituminous pavement, and the repair and replacement of concrete curb and gutter as needed. Financing If an improvement project is approved for your street, it would be funded in part by special assessments. The City's policy for commercial and industrial zoned properties is that 70 percent of the cost of street improvements is assessed to the property owners, and 30 percent is paid for with general city funds. Based upon preliminary construction cost estimates and the area(square footage) of properties benefitting from the improvement, we have calculated a preliminary assessment (attached). The roll shows estimated assessments for all properties in the project area, includi:-ig your particular property or properties. The amount is based upon a combination of actual front square footage (property length along the street times a depth of 200 feet), and the total square footage of the property. These square footages are then multiplied by a unit cost rate, with the "A Zone", or that part of the property which is closest to the street assessed at a higher rate than the "B Zone." However, these jt;ures are only preliminary at this time, and more derailed information wilt be provided prior to the public hearing. At this time, we anticipate the City Council would hold a public hearing late in March or early in April, 1998. Where substantial new drainage improvements occur, the City's policy is to assess benefitdng property owners a portion of that cost as well. However, at this time, we do not anticipate any substantial drainage improvements to the proposed streets, other than some replacements and /or adjustments to the existing storm sewer system. Some minor repairs and adjustments to the existing water main and sanitary sewer systems would also be performed as part of the project. However, any costs incurred to repair sanitary sewer and water facilities would be paid for by available utility funds, and would not be assessed to property owners. Again, more detailed and specific numbers regarding assessments and the proposed improvement work will be provided to you prior to the public hearing. In order to provide an accurate and comprehensive assessment of the neighborhood's needs, your input and suggestions is valuable and needed. We have therefore included a surrey that should only take a few minutes to fill out and send back to us. We request that the survey be returned by February 13, 1998. Your input is appreciated. In the meantime, if you have any questions or comments, please don't hesitate to call us in the Engineering Division at 569 -3340. Aside from improving the infrastructure, we're always looking for good ideas to improve the general appearance of our streets and boulevard areas, and would welcome your suggestions. Sincerely, C Scott Brink, P. E. City Engineer cc: Mayor Myrna Kragness, Council Members. Cl-, Manager SLRVE Y This survey will help us berer understand conditions a-rid needs resardLZS the i - frastracture sery gig your property. Please r--nun cnis surrey by February 13, 1998. You may a.iso call us at 569 -3340 to talk about ihese issues. 1" Thank y ou for your cooperation. i ' Ij Scor Bri City Entrieer X. Our sewer televising typically snows a number of sanitary sewer services with moderate to severe root infiltration. Have you experienced any problems with sanitary sewer service, such as Navin; the service cleaned out to the street? How often? Do you have boulevard trees near your service? 2. Do you have any comments regarding drainage or the storm sewer system? Are there any problems with ponding water or flooding in the streets or your property after heavy rainfalls? 3. Are you aware of any problems relaring to the water distribution system? 4. W7zat other concerns do you have? Are there trczffzc problems? Specific code enforcement needs? Do you have any ideas for general improvements, both for your street or the City in general? Should you have questions or need more irftormation, please contact the engineering detcarunent at 569 -3340. Your name: Address: Please r--rum by Febrsary 13, 1998 to: 'E nalmee: inz Dena: nnent City of Br- ( ) Cuter 0 01 Slat Cr Plow Brock - Iv n Ce N1N f -5430 :ZZ 1;j �; .1 ,.. � , l EI_ Ir- )l_:ll_- _ =1�.� I'�"'if� �r" "T ..I rJ x I 777 1 W.�.t 4- - -------- I w R 77= tu : m`� �. - - 1 1 - ' - 6 G - 1� _- ��_:`n : :11 -1`., , o F_ I II ' // � � } �'�• � ,' 1` �� � ( `- � U -1 � ;r .� /�� li ii � --il� ��. � �`.�� =- (c-- 11 __,I_ -JI ��_�►I _. ' �;,. :�: � N.� 1 .., . .I , _ - It °_ -- _ r;'1f� � ��i 11 F :11- 4r o A 'NAN" �. � r� ... _, 11 -- �I :,� j � ,E�:., -� � � I Al LI -fill C rn Vom+ • This survey will help s better understand conditions P itions and needs reQ w arding the infrastructure serving your property. Please return this survey by February 13, 1998. You may also call us at 569-3340 to talk about these issues. Thank you for your cooperation. Scott Brink, City Engineer 1. Our sewer televising typically shows a number of sanitary sewer services with moderate to severe root in itration, ,� Have you experienced any problems with sanitar sewer service, such as having the service cleaned out to the street? How often? Do you have boulevard trees near your service? 2. Do you have any comments regarding drainage or the storm sewer system? Are there any problems with ponding water or flooding in the streets or your property after heavy rainfalls? 3. Are you aware of any problems relating to the water distribution system? 4. What other concerns do you have? Are there traffic problems? Specific code enforcement needs? Do you have any ideas for general improvements, both for your street or the City in general? ' ✓t, cL ✓� AZ m�� , ��lc -/,, CZ , I -- �n sec 4 S S S S�'4?a r_ t7 Should you have questions or need more information, please contact the engineering department at 569 -3340. Your name: �-� A� U , :address: 3 _ '�3 Please return by Febraary 13. 1998 to: • ! EnQireerina Denartlment j City of Brooklyn Center 6301 Sriingie C...ek P.cwv Broolclyn Center, NIN 55 - '.30 SURVEY This sur ;ev will help us better understand conditions and needs regarding the infrastructure servin- your property. Please return this survey by February 13, 1998. You may also call us at X69 -3340 to talk about these issues. Thank you for your cooperation. I� v Scott Brink, City Engineer 1. Our sewer televising typically shows a number of sanitary sewer services with moderate to severe root infiltration. Have you experienced any problems with sanitary sewer service, such as having the service cleaned out to the street? How often? Do you have "" boulevard trees near your service ?? / / /YO Aro ��taS r /�S tJl da /1,0 /2 doek It44�'d /rELS vt.+ 14< zSal rez Z. Do you have any comments regarding drainage or the storm sewer system? Are there any problems with ponding water or flooding in the streets or your property after heavy rainfalls? 1 Y o.vL 3. Are you aware of any problems relating to the water distribution system? 4. What other concerns do you have? Are there traffic problems? Specific code enforcement needs? Do you have any ideas for general improvements, both for your . street or the City in general? 6z G - ,¢ 6.1s i4 o �' d u r e" d A rrJ To 7 d•tr t%c. /.^� S� ..!'� f�,.r � ....,..rte ..,�. ifs Oct ctr. Should you have questions or need more information, please contact the engineering department at 569 -3340. Your name: p fDo ,St�ZF tJs i Address: "/`'�0 5 �s �rt L t�K�✓,�. Please retum by February 13, 1998 to: Engineering Department i City or Brooklyn Center 6301 Shingle Creek Pkwy Brookiyu Center, NC T 5 5430 City Council Agenda Item No. 8e March 9,1998 MEMORANDUM • DATE: March 3, 1998 TO: Michael McCauley, City Manager FROM: Scott Brink, City Engineer SUBJECT: Resolution Establishing Improvement Project No. 1998 -19, Street Improvements, James and 67th Avenues, Accepting Engineer's Feasibility Report and Calling for an Improvement Project Hearing, Declaring Cost to be Assessed, and Calling for a Special Assessment Hearing A feasibility report and preliminary design have been completed for the above referenced project. The project was previously initiated by the City Council in August of 1997, and information letters and surveys have been sent to the apropriate property owners. The proposed project essentially consists of the reconstruction of James Avenue North between Freeway Boulevard and 67th, and 67th Avenue North between Shingle Creek Parkway and James Avenue. The streets serve primarily industrial and commercial properties in that area. The heavier volumes of traffic as well as the more frequent use of the streets by trucks and vehicles with heavier weights have contributed to the deterioration of the roadways. It is proposed to remove and replace the asphalt surface of the roadway. The streets already have concrete curb and gutter, and it is proposed to replace only those portions of the curb and gutter that have deteriorated or settled. Some adjustments to existing utilities are expected, such as new hydrants, replacement of leaky valves and the installation of some new catch basins. Overall however, the existing underground utilities are in good condition and no major replacement expenditures are anticipated. The attached feasibility report provides a detailed breakdown of the specific project work items and costs. Also attached are copies of the correspondence forwarded to property owners. The 1998 Special Assessment Construction Fund Budget includes $547,000 for the estimated cost of the improvement project. The estimated project cost is $215,668, of which 70 percent, or $150,968 would be assessed to adjacent property owners and the balance, or $64,700, would be paid from other sources as explained in the feasibility report and attached information. The attached resolution establishes Improvement Project No. 1998 -19, Street Improvements, James Avenue and 67th Avenue, accepts the Engineer's Feasibility Report, and calls for a public hearing on April 13, 1998 to consider the project. Assessments It is proposed to conduct an Assessment Hearing on April 13, 1998 concurrent with the project hearing. The attached resolution declares the cost to be assessed and orders an assessment hearing at the specified date. • It is proposed to levy special assessments for street improvements in accordance with the rates adopted by the • City's current policy. The City's policy for street improvements in commercial and industrial zoned areas is that 70 percent of the cost of street improvements is assessed to the property owners, and 30 percent is paid for with general city funds. Based upon preliminary construction cost estimates and the area (square footage) of properties benefitting from the improvement, we have calculated a preliminary assessment (attached with the feasibility report). The roll shows proposed assessments for all properties in the project area. The amount is based upon a combination of actual front square footage (property length along the street times a depth of 200 feet), the "A Zone," and the total square footage of the property minus the "A Zone," or the "B Zone." These square footages are then multiplied by a unit cost rate, with the "A Zone," or that part of the property which is closest to the street assessed at a higher rate than the "B Zone." Where substantial new drainage improvements occur, the City's policy is to assess benefitting property owners a portion of that cost as well. However, because substantial drainage improvements to the proposed streets, are not anticipated (other than some replacements and /or adjustments to the existing structures), any costs associated with storm sewer would be paid from the storm drainage utility. Recommended Council Action It is recommended that the City Council approve the attached resolution Establishing Improvement Project No. 1998 -19, Street Improvements, 67th and James Avenues, Accepting Engineer's Feasibility Report and Calling for an Improvement Project Hearing on April 13, 1998, Declaring Cost to be Assessed, and Calling for a Special Assessment Hearing on April 13, 1998. Member introduced the following resolution and moved its • adoption: - RESOLUTION NO. RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1998 -19, STREET IMPROVEMENTS, JAMES AND 67TH AVENUES, ACCEPTING ENGINEER'S FEASIBILITY REPORT AND CALLING FOR AN IMPROVEMENT PROJECT HEARING, DECLARING COST TO BE ASSESSED, AND CALLING FOR A SPECIAL ASSESSMENT HEARING WHEREAS, the Brooklyn Center City Council has previously directed the preparation of an engineer's feasibility report regarding proposed improvements to the street, storm drainage, and utilities on James Avenue North (Freeway Boulevard to 67th Avenue North) and 67th Avenue North (James Avenue North to Shingle Creek Parkway); and WHEREAS, the City Engineer has prepared said report, and recommends that the proposed improvements be considered; and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost - effective, and feasible; and WHEREAS, costs have been estimated for these proposed street, utility, and storm sewer improvements; and WHEREAS, it is proposed to assess a portion of the cost of the street improvements against • all properties within the project area; and WHEREAS, the total cost of the improvement is estimated to be $215,668; and WHEREAS, the portion of the cost to be assessed against benefitted property owners for street improvements is declared to be: STREET IMPROVEMENT Proposed Assessment $150,968 WHEREAS, the City Clerk has prepared a proposed assessment roll showing the proposed amount to be specifically assessed for such improvement against every assessable lot, piece, or parcel of land within the district affected, without regard to cash valuation, as provided by law. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. Improvement Project No. 1998 -19, Street Improvements, James and 67th Avenues, is hereby established. e t i RESOLUTION NO. 2. A public hearing shall be held on the 13th day of April, 1998, in the City Hall Council Chambers at 7:00 P.M., or as soon thereafter as the matter may be heard to hear and pass upon said improvement project and at such time and place all persons owning property affected by said improvements will be given an opportunity to be heard with reference to said improvements. �. The City Clerk is directed to cause a notice of public hearing to be published in the official newspaper at least two weeks prior to the hearing, and shall state in the notice of the total improvement costs. 4. That onion of the cost to be assessed against benefitted roe owners for street P g property rtY improvements is declared to be $150,968. 5. A hearing hall be held on the 13th day of April, 1998 in the City Hall Council g Y P tY Chambers at 7:00 p.m. or as soon thereafter as the matter may be heard to pass upon such assessment and at such time and place all persons owning property affected by such improvements will be given an opportunity to be heard with reference to such assessment. 6. The City Clerk is directed to cause a notice of the hearing on the proposed assessment to be published once in the official a prior newspaper at least two weeks • P PP P to the hearing, and shall state in the notice the total cost of the improvement. 7. The City Clerk shall cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. �I Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • City of Brooklyn Center 3: A great place to start. A great place to stay. O 6301 SHINGLE CREEK PKWY BROOKLYN CENTER, MINNESOTA 55430 ENGINEERING. 569 -3340 FAX. 569 -3494 ENGINEER `S FEASIBILITY REPORT FOR S TREE T IMPR 0 VEMENTS JAMES AVENUE NORTH (FREEWAY BLVD. TO 67TH AVENUE NORTH) AND 67TH AVENUE NORTH (SHINGLE CREEK PARKWAY TO JAMES AVENUE NORTH) IMPROVEMENT PROJECT NO. 1998 -19 March 1, 1998 I hereby certify that this feasibility report was prepared by me or under my direct supervision, and that I am a duly Registered Professional Engineer under the laws of the State of 1 innesota Re No. �1 657 Scott Brink City Engineer March 1, 1998 Feasibility Report James Avenue and 67th Avenue Page I OVER VIEW (see Figure 1) is The proposed project includes roadway improvements and utility adjustments for 67th Avenue North between Shingle Creek Parkway and James Avenue North, and James Avenue North between Freeway Boulevard and 67th Avenue North. When selecting specific streets for improvements, the City conducts a comprehensive Citywide evaluation of the entire infrastructure system. This includes streets, storm drains, sanitary sewers, and water distribution pipes. Because Brooklyn Center is considered an older "first ring" suburb, much of this infrastructure is reaching the age and condition where much of it needs to be rehabilitated or replaced. The overall condition of the streets James Avenue and 67th Avenue in this area are aging and increasingly deteriorating in condition. This is typical of streets in commercial and industrial areas where significant amounts of heavier vehicles and traffic volumes utilize the streets. When streets reach an age and condition where routine maintenance can no longer maintain the quality and serviceability of the roadway, rehabilitation then becomes a recommended action. Generally, it is proposed to remove and replace the asphalt surface and base of the roadway. The streets already have concrete curb and gutter, and it is proposed to replace only those portions of the curb and gutter that have deteriorated or settled. Some adjustments to existing utilities are expected, such as new hydrants, replacement of leaky valves and the rehabilitation and installation of some new catch basins. Overall however, the existing underground utilities are in good condition and no major replacement expenditures are anticipated. This report was prepared in accordance with previous direction of the City Council and that staff would solicit public comment. The project was previously initiated by the City Council in August of 1997, and information, letters and surveys have been sent to the appropriate property owners. PROPOSED IMPROVEMENTS STREETS All of the streets in the proposed project area serve an industrial and commercial area. Among the businesses directly served b these two streets are Medtronic Hoffman Engineering Johnson Y Engineering, Controls, Hiawatha Rubber and several other businesses. The streets are 40 feet in width, and the total length of both streets combined is nearly 2,000 feet. Both streets are constructed with concrete curb and gutter, along with an existing bituminous pavement thickness that varies from 3 -1/2 - 6 inches. The typical service life of a street with proper maintenance is 20 -30 years. These streets were constructed in 1970, and are aging and showing fatigue and distress, particularly as a result of the heavier vehicles that utilize these streets. Heavy amounts of longitudinal and block cracking, raveling, and alligatoring have led to large amounts of skin patching and pothole repairs. The City's Pavement Management Program indicates that it is no longer cost - effective to routinely maintain these streets (i.e., patch and sealcoat). Complete reconstruction of the bituminous surface is recommended. Feasibility Report James Avenue and 67th Avenue Page 2 It is proposed to reconstruct the bituminous pavement of both of these streets. Generally, the existing • concrete curb and Qutter is in good condition with the exception of some segments. Therefore, most of the existing concrete curb and gutter would remain in place, with replacement of some selected segments. Partial replacement of some concrete driveway aprons is anticipated as part of this project. Because of the excessive wear and use of the roadway over the years, the center crown of the roadway has settled; thus resulting in a very flat cross section that inhibits good drainage and promotes further deterioration of the roadway. It is proposed to remove and re- use(recycle) much of the existing bituminous pavement to provide additional base for the new bituminous surface, and build up, or reconstruct the roadway crown, as needed. Because most of the existing curb and gutter would essentially remain, the streets would therefore remain the same width as existing. The bituminous pavement would also be designed and constructed to provide for the heavier traffic, or a 9 -ton axle weight design load. This is the typical design utilized for collector streets, or streets with higher volumes and heavier vehicles. Surveys have been sent to adjacent property owners regarding the proposed work. Comments have been expressed with some concerns regarding the maintaining of traffic while the construction is occurring. The maintaining of traffic during construction is not anticipated to be a significant problem, largely because of the relatively small amount of underground utility work that is anticipated, and explained further in this report. In addition, there are no sidewalks or trails along these streets, and none are proposed. STOMM DRAINAGE The existing storm sewer system in the project area has been inspected and found to be in relatively good condition. However, several of the catch basins and castings are aging and in need of either rehabilitation or replacement. Survey results received from property owners have indicated only isolated incidents of standing water and/or poor drainage problems after heavy rainfalls. It is expected that the re- establishment of the roadway crown and the replacement of deteriorated or settled curb and gutter segments will alleviate localized incidents of poor drainage in the street itself. All storm sewer construction costs would be paid for from the storm sewer utility fund. SANITARY SEWERS James Avenue is served by an 8 inch diameter clay pipe sewer. Properties on 67th Avenue, west of James are served either from James Avenue, or Shingle Creek Parkway. Televised inspections of the sewer pipes and services show that the lines are in relatively good condition. This could in part be attributed to the fact that there are very few trees within the roadway boulevard area, and root infiltration of the lines is not as prevalent as seen in many of the residential neighborhood areas. Feasibility Report James Avenue and 67th Avenue Page 3 Surveys received from property owners do not appear to indicate any problems as well. As final design of the project progresses, any problem areas will be identified and corrected accordingly. Any • costs associated with repair of the sanitary sewer lines would be paid from the sanitary sewer utility fund. WATER MAINS The water distribution system for these particular streets was installed in 1970, and is in relatively good condition. Maintenance records do not appear ' Q ' pp r to indicate any si�mficant history of problems as well. Therefore, no major replacements are anticipated. Known problem locations, leaky valves, and aging hydrants would be replaced however as part of this work. All costs associated with any repairs to the water distribution system would be paid from the water utility fund. ESTIMATED COSTS AND FUNDING CONSIDERATIONS Costs and Funding for ,Street Improvements The estimated cost for roadway improvements for James Avenue North and 67th Avenue North Avenue North is $201,157. No street light or sidewalk work are proposed as part of the project. It is proposed to levy special assessments for street improvements in accordance with the rates adopted by the City's current policy. The City's policy for streets in commercial and industrial zoned areas is that 70 percent of the cost of street improvements is assessed to the property owners, and 30 percent is paid for with general city funds. Based upon preliminary construction cost estimates and the area(square footage) of properties benefitting from the improvement, we have calculated a preliminary assessment (attached). The roll shows proposed assessments for all properties in the project area. The amount is based upon a combination of actual front square footage (property length along the street times a depth of 200 feet), the "A Zone ", and the total square footage of the property minus the "A Zone ", or the "B Zone." These square footages are then multiplied by a unit cost rate, with the "A Zone ", or that part of the property which is closest to the street assessed at a higher rate than the "B Zone." Where substantial new drainage improvements occur, the City's policy is to assess benefitting property owners a portion of that cost as well. However, because substantial drainage improvements to the proposed streets are not anticipated (other than some replacements and /or adjustments to the existing structures), any costs associated with storm sewer can be paid from the storm drainage utility. An amount of $6,897 has therefore been included in the project cost to cover storm sewer appurtenance replacements and /or adjustments. As previously stated in this report, any costs for repair or adjustments to the sanitary sewer and water distribution systems would be paid from their respective utility funds. The estimated costs are $5,028 for sanitary sewer repairs, and $2,586 for water main repairs. As a result, the total estimated project cost is $215,668. Feasibility Report James Avenue and 67th Avenue Page 4 o - Recommended 1998 Proiect Schedule March 9 City Council receives feasibility report and calls for public hearing April 13 Public Hearing and Special Assessment Hearing; City Council may authorize the project, order or approve plans and specifications, and authorize Ad for Bids April 22 First date of advertisements in Post and Construction Bulletin May 14 Bid opening May 26 City Council awards contract May 29 Preconstruction conference June 1 Start construction September 1 Substantial completion ompletion Conclusion The overall condition of the City's infrastructure system (streets, sewers, utilities) is critical to the safety, welfare, and economic health of the entire City. As a result of the infrastructure needs, proposed solutions, and estimated costs described in this report, the proposed project is necessary, cost effective, and feasible. Scott Brink City Engineer Reg. No. 17657 • Feasibility Report James Avenue and 67th Avenue Page 5 i Jj� 1 LJ L 1-1-11-L L I W11 _H L LA A- I LL CD _ 1 E�r__r N _� U � I { �� N �n IT L-t -1 P "t [H IN n- Y11 - - - y �LtI � LIIILZAILL[ [ I �_ _ ~- E�II�L� T �ttLtr_.r_�� CC tt � R R-1 U W [- _1Y R MIT ff-Itt H U N___ R-1 I [ 1 -J EII > E- -E — `. _ I 1 — R • CI- i - Ll_JJJ� N 3AV l I/nana _ _ EI - _ — J _ - I �� l I- _ � = � i � [ E 1ui li_ Ef €� -_ ELI �� � ! - CIS �r � U_ Li ._, __ - _ OITrNT A��` ��N. � 1, -I j � E ' [1- 1 Ll bco 11 II1[J _J u - - -- �_ _ _ _1_r l _ a �— - H It .1AV I -'� E I Fitt -- - !J1 1_I1.1191 E�L[_1_I r_[_���1_ �_ p 11flH It cn _� _ � - -_ -� E�r�_ t_t� r - L- _ x � — - � _ �t -- �a -, �>�, 3, � - -_-� � _ -_ W 1 r_ C[ 1 =1 [111 _ - _ _- -?AY S-mr] FIE -_ '! - - Ui S - �� �:LE =I - 1: Ll �t E1.1 =1j_� - r 7�7,j - _ �__� oc � I 11 LU ;Ay .r.Mi I I I I ITH 11 UJ �_I I { I � I1f_I � � f_t_r �_1_l f1 ___ _ _� ��_�� - LL WNW, z ui W_ rAy :,IAY 0 1 dn -V IV I V ^'vo. � '� VC V � XN, x x Flit[ 111 -1 -IF '-AA' w �`-. � Q' ��� � � /// / S _ _� - - - -- -` �1 __ __ _ N 'lAV IMf%1lISVA �< . \^ I t 11 _jRqVAY YS )CS - t - IFRYFS YE. N � � - - _ _ - IA _- ' ' F � `J ' - { J 7r �` ` ? / � / J1j _(� _ _ _ _ _ _ _ _ 1. 1 1 � ��_ 1 _N" R _�_� I_ I I_I_ ll_i _1.1 i� r_ • St�`.'tf 1JAMESWTH AVENUES COSTS & FUNDING CONSIDERATIONS IMPROVEMENT PROJECT 1998 -19 FEASIBILITY SUMMARY 3/5/98 ESTIMATED EXPENDITURE STREET SANITARY WATERMAIN STORM ESTIMATED SEWER SEWER TOTAL ESTIMATED CONSTRUCTION COST $ 174,995.00 $ 4,375.00 $ 2,250.00 $ 6,000.00 $ 187,620.00 CONTINGENCY (10 %) $ 17,500.00 $ 437.00 $ 225.00 $ 600.00 $ 18,762.00 SUBTOTAL CONSTRUCTION COST $ 192,495.00 I $ 4,812.00 $ 2,475.00 $ 6,600.00 $ 206,382.00 ADMIN, ENG., LEGAL (4.5 %) $ 8,662.00 $ 216.00 $ 111.00 $ 297.00 $ 9,286.00 REFORESTATION STREET LIGHTS TOTAL ESTIMATED PROJECT COST (FEASIBILITY) $ 201,157.00 $ 5,028.00 $ 2,586.00 $ 6,897.00 $ 215,668.00 (ESTIMATED REVENUE COMMERCIAL ASSESSMENT $ 150,968.00 $ 150,968.00 SANITARY SEWER FUND $ 5,028.00 $ 5,028.00 WATER FUND $ 2,586.00 $ 2,586.00 STORM DRAINAGE UTILITY FUND $ 6,897.00 $ 6,897.00 LOCAL STATE AID $ 50,189.00 $ 50,189.00 TOTAL EST. REVENUE (FEASIBILITY) $ 201,157.00 $ 5,028.00 $ 2,586.00 $ 6,897.00 $ 215,668.00 i I E:\ENG\PROJECT\98PROJ\INDCOM\JAMES67kkFEASBYDIV Page 1 @ • i IMPROVEMENT PROJECT NO. 1996 -04 JAMES /67TH AVE, PAVEMENT REPLACEMENT ESTIMATED SPECIAL ASSESSMENTS ESTIMATED PROJECT COST = $ 215,668 70% ASSESSED = $ 150,968 A ZONE = 646,217SF @ $ 0.1635 / SF (70% of total) B ZONE = 695,417 SF @ $ 0.0651 / SF (30% of total) Total Area PROPOSED A ZONE B ZONE PID# ADDRESS ASSESSMENT AREA AREA 35- 119 -21 -11 -0012 1600 67th Ave 369,911 $30,389.15 64,000 305,911 35- 119 -21 -11 -0013 1700 67th Ave 170,058 $16,831.20 61,800 103,258 35- 119 -21 -12 -0005 6700 Shingle Creek Parkway 156,424 $8,720.33 34,000 48,524 35- 119 -21 -14 -0002 2100 67th Ave 51,836 $8,476.88 51,836 35- 119 -21 -14 -0003 6530 James Ave 279,655 $27,716.32 96,488 183,294 35- 119 -21 -14 -0005 1801 67th Ave 60,112 $9,830.28 60,112 35- 119 -21 -14 -0006 6660 Shingle Creek Parkway 90,604 $4,645.64 28,408 35- 119 -21 -14 -0007 6540 Shingle Creek Parkway 93,218 $7,394.08 40,000 13,094 35- 119 -21 -14 -0008 1800 Freeway Blvd 320,601 $15,455.31 94,509 35- 119 -21 -14 -0011 1600 Freeway Blvd 255,261 $8,013.10 49,000 35- 119 -21 -14 -0014 1601 67th Ave 107,400 $13,495.71 66,064 41,336 TOTAL PRELIMINARY ASSESSMENTS 1,955,080 $150,968.00 646,217 695,417 e: \eng \project \98project \9604asse.xis January 22, 1998 Dear Property Owner: Brooklyn Center will soon be in the fifth year of its twenty -year program to improve streets, utilities and storm drainage throughout the City. At this time, the City is performing preliminary engineering survey work to determine the feasibility of reconstructing certain streets and utilities that serve a particular property that you own in the City, with the intent to perform street reconstruction and utility work in 1998. Development of a preliminary feasibility study does not mean that an improvement project has been approved, or necessarily will be approved. The study is intended to look into the street and infrastructure needs in more detail, to make better cost estimates, and review the possibility of improvements with property owners. All of this information is then brought back to the City Council, which will then decide if an improvement project is warranted. If the Council takes that next step, it will conduct a public hearing on the matter. I have enclosed a map of the City showing the location of specific streets being considered for reconstruction. Our records indicate that you are the owner of property bordering or being at least partially served from at least one of the streets highlighted on the map. This letter is to inform you that (1) an improvement project is being considered for a strut serving your property in 1998; (2) you may notice City survey crews and private sewer televising crews working to gather information about existing street grades and conditions of utilities; (3) special assessments would be levied against benefitting properties; and (4) when we complete the gathering of data and cost determinations, a public hearing will be held, later this spring. All property owners with affected properties in the proposed project areas will receive a Notice of Public Hearing letter seven to ten days before any public hearing is scheduled. Proposed project areas for 1998 include John Martin Drive, James Avenue and 67th Avenue, and Lee Avenue and 68th Avenue(see attached map). Why Your Street? When selecting specific streets for improvements, the City conducts a comprehensive City evaluation of the entire infrastructure system. This includes streets, storm drains, sanitary sewers, and water distribution pipes. Because Brooklvn Center is considered an older "first ring" suburb, much of this infrastructure is reaching the age and condition where much of it needs to be rehabilitated or replaced. The overall condition of the infrastructure(particularly the street), serving your property is falling into a deteriorating condition. This is typical of streets in commercial and industrial areas where significant amounts of heavier vehicles and traffic utilize the streets. In addition, the City utilizes a Pavement Management Program (PMP) to assist in prioritizing and scheduling streets for reconstruction. The PMP is a computer program which analyzes surface and subsurface information about streets and predicts how much Ionger the pavement will last. When streets typically reach an age and condition where routine maintenance can no longer maintain the quality and serviceability of the roadway, rehabilitation then becomes a recommended action. The result is that we are looking at rehabilitating or reconstructing the streets serving the industrial and commercial property areas as shown on the map, adding storm sewer where necessary, and repairing water and sanitary sewer mains where necessary. Rehabilitation of the street itself would likely involve removal and replacement of the existing bituminous pavement, and the repair and replacement or concrete curb and gutter as needed. ! - Financing If an improvement project is approved for your street. it would be funded in part by special assessments. The City's policy for commercial and industrial zoned properties is that 70 percent of the cost of street improvements is assessed to the property owners, and 30 percent is paid for with general city funds. Based upon preliminary construction cost estimates and the area(square footage) of properties benefitting from the improvement, we have calculated a preliminary assessment (attached). The roll shows estimated assessments for all properties in the project area, including your particular property or properties. The amount is based upon a combination of actual front square footage (property length along the street times a depth of 200 feet), and the total square footage of the property. These square footages are then multiplied by a unit cost rate, with the "A Zone ", or that part of the property which is closest to the street assessed at a higher rate than the "B Zone." However, these figures are only preliminary at this time, and more detailed information will be provided prior to the public hearing. At this time, we anticipate the City Council would hold a public hearing late in March or early in April, 1998. Where substantial new drainage improvements occur, the City's policy is to assess benefirting property owners a portion of that cost as well. However, at this time, we do not anticipate any substantial drainage improvements to the proposed streets, other than some replacements and /or adjustments to the existing storm sewer system. Some minor repairs and adjustments to the existing water main and sanitary sewer systems would also be performed as part of the project. However, any costs incurred to repair sanitary sewer and water facilities would be paid for by available utility funds, and would not be assessed to property owners. Again, more detailed and specific numbers regarding assessments and the proposed improvement work will be provided to you prior to the public hearing. In order to provide an accurate and comprehensive assessment of the neighborhood's needs, your input and suggestions is valuable and needed. We have therefore included a survey that should only take a few minutes to fill out and send back to us. We reauest that the survey be returned by February 13, 1998. Your input is appreciated. In the meantime, if you have any questions or comments, please don't hesitate to call us in the Engineering Division at 569 -3340. Aside from improving the infrastructure, we're always looking for good ideas to improve the general appearance of our streets and boulevard areas, and would welcome your suggestions. Sincerely, Scott Brink, P. E. City Engineer cc: Mayor Myrna = �ragness, Council :Members. Cite Manager SURVEY Ties survey will help us better understand conditions and needs re?ardina the infrastructure servL -- g your property. Please return this survey by February 13, 1993. You may also call us at 569-33" to callk about these issues. i Thank you for your cooperation. Scon Brink. City Engineer 1. Our sewer televising typically shows a number of sanitary sewer services with moderate to severe root infiltration. Have you experienced any problems with sanitary sewer service, such as having the service cleaned out to the street? How often? Do you have boulevard trees near your service? 2. Do you have any comments regarding drainage or the storm sewer system? Are there any problems with ponding water or flooding in the streets or your property after heavy rainfalls? 3. Are you aware of any problems relating to the water distribution system? 4. What other concerns do you have? Are there traffic problems? Specifac code enforcement needs? Do you have any ideas for general improvements, both for your street or the City in general? Should you have questions or need more itierimauon, please contact une, engineerincr depar-unent at 569 -3340. Your carne: Address: O Please retum by Febr :ary 13, 1995 to: Decay ment Ci[v of Br .-eklyn Center 6301 ShinQ!-- Creek P: Brookly C tn e 1N' 55-30 q ( ®_�M'.�_'.- •---- ;::.:,r'�: -- •- _ - 111 r V w it ,1(` " mz; �t= " 1! �� I nl - II . _ I(_ _ - -I Y lL fy to I q ::. _ �I ! . _ o �.: -;:. - -_� .. .� x�• P� al :.. ll:'_..'_�II : ". it "= t rn i •�� � -- I�'�` "It ZI LLJ IL Aj ? SURVEY This survey will help us better understand conditions and needs reaardinc the infrastructure serving your property. Please return this survey by February 13, 1998. You may also call us at X69 -3340 to talk about these issues. Thank you for your cooperation. / S ott Brink, City Engineer 1. Our_ sewer televising typically shows a number of sanitary sewer services with moderate to severe root infzltration. Have you experienced any problems with sanitary sewer service, such as having the service cleaned out to the street? How often? Do you have boulevard trees near your service? ?. Do you have any comments regarding drainage or the storm sewer system? Are there any problems with ponding water or flooding in the streets or your property after heavy rainfalls? 2 . #-aR, 7 3. Are you aware of any problems relating to the water distribution system?� 4. W7zat other concerns do you have? Are there traffic problems? Specific code enforcement needs? Do you have any ideas for general improvements, both for your street or the City in general? 2 I r=/n D V)9- --- - 7'1f� t s c A - / v ;' - <a 7 -f` l` Should you have Questions or need more information, please contact the engineering department at 569 -3340. sU 17-,- PROP _ Your name: Address: Please return by February 13, 1998 to: • Engineering De Ciry o I Brooldvn Center 6301 Shingle Creep Pkwy Brooklyn Center, N 55 430 SURVEY This survey will help us better understand conditions and needs regarding the infrastructure serving your property. Please return this survey by February 13, 1998. You may also call us at 569 -3340 to talk about these issues. Thank you for your cooperation. S�ott Brink, City Engineer Y. Our sewer televising typically shows a number of sanitary sewer services with moderate to severe root infiltration. Have you experienced any problems with sanitary sewer service, such as having the service cleaned o to th,,e street? How often? Do you have boulevard trees near your service? 2. Do you have any comments regarding drainage or the storm sewer system? Are there any problems with ponding water or flooding in the streets or your property after heavy rainfalls? 6171, Ch�� �r^ � ✓ "� �L.� � -� r � o..,�✓ e .- � � r2 ,p t -c-�� v-� v�.Gr 20 }- .1'� -e C cd..L a .ss2 �s r�.ey 3. Are you aware of any problems rung to the water distribution system? �O 4. What other concerns do you have? Are there traffic problems? Specific code enforcement needs? Do you have any ideas for general improvements, both for your street or the City in general? PO/Z-/ Should you have questions or need more information, please contact the enaineerina department at 569- 340. Your name: Address: ( / �Q0 �P�r� >� 5kU , c - i7 li p Please return by February 13, 1998 to: Enainee Ana Department City or Brooklyn Center 6301 Shinale Creek Pk•.�,y i Brooklyn Center. MN 55430 SURVEY This survey will help us better understand condi. ions and needs regarding the infrastructure serving your property. Please return this survey by February 13, 1998. You may also call us at X69 -3340 to talk about these issues. Thank you for your cooperation. _ �- i Scott Brink, City Engineer I. Our sewer televising typically shows a number of sanitary sewer services with moderate to severe root infiltration. Have ou exper ienced y p enced any problems with sanita ry sewer service, such as having the service cleaned out to the street? How often? Do you have boulevard trees near your service ?.� , 2. Do you have any comments regarding drainage or the storm sewer system? Are there any problems with ponding water or flooding in the streets or your property after heavy rainfalls? V 3. Are you aware of any problems relating to the water distribution system? l�e'n Q ® 4. What other concerns do you have? Are there traffic problems? Specific f.� p code enforcement needs? Do you have any ideas for general improvements, both for your street or the City in general? Should you have questions or need more information. please contact the engineering department at 569 -3340. Your name: _ , Address: 77 t r� Please retul_. by February 13, 1998 to: LnQune Departrnent i ! Cir'V of Brooklyn Center II 6 -01 Shingle 'reek Pkwy i� Brooklvn Center. 'NiNi 5; 130 • City Council Agenda Item No. 8f March 9, 1998 • e City of Brooklyn Center A great place to start. A great place to stay. • MEMORANDUM TO: Mayor Kragness, Councilmembers Carmody, Hi trom, L nan, and Peppe FROM: Michael J. McCauley, City Manager DATE: March 5, 1998 SUBJECT: Brooklyn Community Chamber of Commerce Request to Form Sign Ordinance Task Force The Brooklyn Community Chamber of Commerce has submitted a request to form a Sign Ordinance Task Force made up of concerned residents, business people, and staff to review and recommend any necessary changes to the Brooklyn Center Sign Ordinance. l would ask that Council review and discuss this request from the Chamber and give direction as to the formation of this task force. The Council may wish to request the Chamber to proceed with forming this task force with participation from the Council, Planning Commission, and staff or may wish to direct staff to establish a task • force and recruit participants for the task force with the Chamber, defining scope and purpose, composition, membership, and a time line for completion. 6301 Shingle Creek Pkwy, Brooklyn Center, MIG% 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Af'irmative Action /Equal Opportunities Employer o X (v a February 17, 1998 Bear Mayor and Members of the City Council, The Brooklyn Community Chamber of Commerce Board of Directors voted unanimously to adopt the enclosed resolution in regards to Brooklyn Center Sign Ordinance. The City of Brooklyn Center needs to be proactive to encourage the continuation of redevelopment and retention of it's residents within the community. We believe that the future growth of our community is directly related to the appearance and health of the Brooklyn. Center Sign Ordinance. Working in unison to achieve the fruition and • completion of this project is in the best interest of the business community or the residents of Brooklyn Center. We realize that to accomplish this project and accommodate all the parties involved is difficult, however, Brooklyn Center Sign Ordinance is vital to the continued growth of our community. Please feel free to contact Janis Blumentals at 561 -5757 or myself at the Chamber office at 566 -8650 if you have any questions. Sincerely, 'U J is B ntals S h nt am e i -- P sident Executive Director 5701 SHINGLE CREEK PKWY • SU1TE 360 • BROOKLYN CENTER, MN 55430 (6 12) 566 8650 FAX (bit) 566 8672 Your Voice for Business in th,e Brooklyn Community o ���,N C04 j � ( o Llla� Ca n v OF C February 17, 1998 Subject: Brooklyn Center Sign Ordinance Whereas, Signs serve as a guide to residents and visitors of our community. Whereas, the Community Resource Partnership (CRP) Survey identified the existing Sign Ordinance as one of the troublesome problems for the businesses in the community; Whereas, redesign of the Sign Ordinance is essential to continued growth of the community; Whereas, a change in the Sign Ordinance will facilitate better visibility of businesses, parks, and other public facilities. Whereas, is essential to the business community and its adjoining areas; Whereas, for the Brooklyn Center City Council to be proactive in regards to Brooklyn. Center Sign Ordinance is sound business practices for the city and our community. NOW, THEREFORE BE IT RESOLVED, the Brooklyn Community Chamber of Commerce urges the City of Brooklyn Center City Council to form a Sign Ordinance Task Force made up of concerned residents, business people and staff to review and recommend any changes if necessary to the current Brooklyn Center Sign Ordinance. 1701 SHINGLE CREEK PKWY • SUITE 360 • BROOK,EYN CENTER, MN 55430 (6121 566&650 FAX (6 121 566 867 2 Your Voice for Business in the Brooklyn Community • City Council Agenda Item No. 8g March 9, 1998 C "trn! BROOKLYN CENTER Public Works Department MEMORANDUM Engineering TO: Michael J. McCauley Streets FROM: Diane Spector SUBJ: Maintenance of Tax - Forfeit Parcels Parks DATE: February 25, 1998 Public Utilities is At the February 23, 1998 Council meeting, the Council asked for a report on Central maintenance of tax forfeit parcels. It is difficult to get a count on the number of tax Garage forfeit parcels in the City, but there are in the neighborhood of 15 -20. Almost all of these are little outlots or odd P arcel remnants. In most of the cases, adjacent property owners lqk are using and maintaining the property, sometimes even unaware that they do not own it. EA1 Watershed Aside from the parcel which was discussed at the February 23 meeting, there are 4 other Management tax forfeit parcels which may pose maintenance issues. One of these is a residential lot on 68th Avenue near Zenith that has been forfeit for a considerable time. It is unbuildable without extensive and expensive soil corrections. After several persons in a row purchased the lot from the County, found out about the soil conditions, and then abandoned the property, we requested Hennepin County to place a disclaimer on the parcel alerting potential buyers of the soil conditions. It is likely that this lot will never be sold to a private party. The lot had for many years been a maintenance headache for the neighborhood, until we simply took over maintenance. We have never been able to get Hennepin County to maintain it, nor have they been willing to pay for its maintenance. Our contracted weed cutter mows the lot, usually twice a year, and we pay for it. The cost is usually about $120 a year. Adding the weed cutting charges to the lot as special assessments would be fruitless, as it likely will never be sold. The other 3 parcels were on the same most recent tax forfeit list as the 69th Avenue property. These parcels are the "Tomorrow Foods" site at 69th and Shingle Creek t to the Su erAmerica station on 66th Avenue at a the Fiterman prop adjacent P rku ay, Fite ert p p} � p TH 252; and a small outlot between two residential lots in the SE neighborhood. Apparently none of the neighbors adjoining the latter parcel are interested in acquiring it, and we don't know if they will maintain it. With the Tomorrow Foods, Fiterman, and 69th Avenue lots, maintenance will become more costly. Since there is a likelihood that at least the Fiterman and Tomorrow Foods sites will be sold, we would treat those lots the same as any other lot, in accordance with the Noxious Weed ordinance. If such a lot becomes overgrown, this condition usually comes to our attention through our weed inspector, another City employee, our contract weed cutter, or a complaint from the public. The owner is served notice, and if he or she does not abate the nuisance, the weed cutter mows the property. The charges would be assessed against the property, and presumably recovered by the City when and if the property is redeemed or purchased. I� City Council Agenda Item No. 8h March 9, 1998 City of Brooklyn Center A great place to start. A great place to stay. To: Mayor Kragness and Council Members Carmody, Hilstrom, Lasman and Peppe From: Michael J. McCauley City Manager Date: March 5, 1998 Re: Code Enforcement As the beginning outline of a plan to address code enforcement, we would propose the following plan outline: 1. Community Development will dedicate 2 to 3 hours weekly of directed commercial property inspection beginning immediately. 2. The police department will dedicate 15 hours per week of a code enforcement officer to residential inspection beginning March 9th. In mid -April a police cadet will begin assisting in the residential code enforcement effort. A target of mid-April has been to hire a Neighborhood Liaison Code person. This g p sb set g p position would be funded with one of the full -time code enforcement positions currently in the budget. The recruiting would be targeted to a civilian position, rather than a position filled by persons seeking to become licensed peace officers. This position would be able to function year around on code enforcement, allowing us to have continuous work and eliminate some of the cyclical nature of the past two years's approach. This person could in the winter months, work on enhanced program efforts such as volunteer assistance for elderly persons with code or building needs and clean -up activities. J. Guidelines for 1998 would include: - routine inspections will be made from public areas and rights of way, except: - in response to a complaint or - where there is a reason to look beyond the areas visible from the public areas that arises from the observations made in the public areas - paint orders will be based on a 25% or greater surface needing paint - the attached newsletter article would be updated and sent out again in an upcoming City newsletter article (please advise if there are additions that need to be made), the updated notice would clarify the public or non- public nature of a complainant's 6301 Shingle Creek Pkwy, Brooklyn Center, :SIN 55430 -2199 - City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 - FAX (612) 569 -3494 An Affirmative ActionlEqual Opportunities Employer identity (calls on 911 identify the complainant, calls on the non - emergency line do not reveal the identity of the caller, unless the caller chooses to identify themselves) 4. Those properties with outstanding orders to paint or make other major improvements that were carried over due to winter will be sent a reminder notice of the orders and request for their attention to the repairs as soon as weather permits. 5. Reinspection will be scheduled to be more contemporaneous with compliance dates in orders. A letter or notice will be sent to persons complying with orders advising them that they are now in compliance and thanking them for their voluntary compliance. 6. The correction order letter form to be used this year will be re- written in a more positive tone. 7. The hotline # would be continued: 569 -3333. S. Dispatch would be instructed to ask complainants if they wished to be contacted by an officer regarding the disposition of their complaint. Officers would generally use their cell phones to contact a complainant about their response to the complaint, rather than going to the complainant's residence to report the results of their investigation. 9. Otherwise, the program will continue as in the past. Enforcement will continue for fences, paint, broken windows, and other visible building problems. The police department will handle residential enforcement of routine matters. Community Development will handle commercial property, problem residential properties, and building issues requiring building expertise. I anticipate good cooperation and coordination between the departments involved in code enforcement. If the Council finds the outline acceptable, the shift to year - around enforcement and the use of a civilian career track position should enhance the code efforts and make them more effective and comprehensive. Ed ition 105 .4priLgfay 1997 A newsletter for residents of the City of Brooklyn Center Code enforcement effort continues Once again this spring and summer, whose homes have code violations. the City of Brooklyn Center's The properties are then reinspected Community Development Department after 14 days, and vitiations are and Pol ice Department will be written for homes not in compliance. �,�V4 working together to identify and Last year, compliance was generally inform owners whose properties need voluntary, and the vas majority or to be cleaned up because they are not violations were corrected before the The City Of Brook in compliance with City ordinances. 14 -dav window to recheck had Center extends its A block -by -block inspection of all elapsed. During last year's cleanup heartfelt thanks to city neighborhoods will be conducted, campaign. 1,131- letters were sent out residents, volunteers and letters will be sent to residents to residents tisting ordinance and businesses for violations on the properties, or only their contributions in about nine percent of Brooklyn the recent effort t0 Summer recreation Center proper Ies had violations. brochure begins ,, protect the community `.1 Ifyou have any quesL.ons regarding from the rising flood c on page 9! code enforcement, please contact the waters along t c he Brooklyn Center Police Department i at ;69 -3333. Thank you for your Mississippi River. Inside this issue: continued cooperation in this effort. Code enforcement 2 First -time H ome I Code violations to be written up by the buyer program 3 Watering ban 3 Code e offic Public information meetings 3 j Junk vehicles, trucks, boats, and;'or trailers in yards and driveways, Street improvements 4 including vehicles without current license tabs, missing parts or in Warehouse operable vehicles. construction begins 4 " J Fences in disrepair. City auction 5 i Building materials, appliances, and construction debris in yards or Keep boulevards clear 5 Golf course opens 5 dr vewa s. H.O.M.E. program 5 ,4 Trash or garbage in vards and buildings. Special materials ti Owners not cleaning up after their pets or having too many pets drop -off 6 without a kemnel license. Community leadership 7 � p 'V The COndltlCri and/or 3Cr eenl ^.- of dUmpSterS OC garbage containers. Anoka-Hennepin i Building ester or condition in poor repair (bad siding Energy assistance 7 or peeling paint Family Advocates 7 on °/o of the entire building). Resolve disputes 7 Commission info 8 Please see code enforcement overview on page 2 y Parking • -all vehicles, trailers, watercraft, snowmobiles, •All vehicles not stored inside a building RVs, ATVs and similarvehicies stored outside must be cu „end% licensed and lmmedlateN must be owned by a person who resides on the operable (able to be started at ar,y time and ■ property. legally operable on a city street)' Partially •Construction equipment, fain vehicles, and dismantled or salvage vehicles are not commercial vehicles more than 1 -1 feet long, allowed outside. eight 'reef high, or 9,000 pounds cannot be -Vehicles, trailers, and watercraft parked in parked in a residential area for more than Lwo a front yard must be parked on a d; iveway hours. This does not include RVs. or a paved or graveled extension of the *There is no overnight parking on c;i1 streets. driveway. 0 � { Buildings i - Building exteriors must be maintained in good •A house must have a lawn or ground cover repair and appearance. This prohibits peeling that is maintained consistent with prevailing paint and deteriorating siding. This also applies community standards. to garages and sheds. -On corner lots, nothing shall be erected or - •Fences must be in good repair and free of planted that will obstruct the vision of peeling paint. turning vehicles. Animals -Two dogs and /or three cats (except baby -Pet feces must be removed from yards so animals) are the maximum allowed. as to not annoy or endanger the public. 0 -Any combination of animals which People walking their pets must pick up the unreasonably annoy or endangerthe public will feces. not be allowed. -Dogs cannot be allowed to continuouslti -Dogs cannot run free outside. bark outside. .,�..� Signs One on -site sign six square feet or less is •tio sign can be placed on a utility pole or a allowed. traffic sign. •Off-site signs not exceeding three square feet •�io adve fixing signs are permitted on maybe located on other residential property with residential property except for permitted the owner's permission. home occupation signs, rumma ge sale signs, •In no case can a sign be located on boulevard and open house signs. property which extends mfteenfeetinfromthe -Signs cannot be located on public, >1 curb. commercial, or industrial property. V GarbaaelRefuse -Car parts, unused furniture. appliances, -Homes must have weekly garbage pickups. 0 machinery, etc.. cannot be stored outside. -Garbage must be stored in wate:-ight insect 0 Rubbish cannot accumulate outside. and rodent resistant containers. •%laterials, suppiies, snow plowing equipment. - Garbage cannot emit foul or disagreeable L and equipment other, Than co,nstr:lCt:on it iarm odors which are noticeable on ad;acent ® equipment, may be stor °d in a back vard as long properties. as it is screened by an opaque fence six teat -Garbage may not be composted or bur ,ed. high. ..Ill' ✓V: "Ch -