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Home My WebLink About1998 03-23 CCP Regular Session Public Copy CITY COUNCIL MEETING City of Brooklyn Center • y March 23, 1998 AGENDA 1. Informal Open Forum With City Council - 6:45 p.m. - provides an opportunity for the public to address the Council on items which are not on the agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council Members will not enter into a dialogue with citizens. Questions from the Council will be for clarification only. Open Forum will not be used as a time for problem solving or reacting to the comments made but, rather, for hearing the citizen for informational purposes only. 2. Invocation - 7 p.m. 3. Call to Order Rea ular Business vleetinb 4. Roll Call 5. Council Report 6. Approval of Agenda and Consent Agenda -The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. a. Approval of Minutes - Councilmembers not present at meetings will be recorded as abstaining from the vote on the minutes. 1. March 2, 1998 - Special Work Session 2. March 9, 1998 - Regular Session b. Resolution Approving Plans and Specifications and Authorizing Advertisement for Bids, Improvement Project No. 1998 -15, Elevated Storage Tank Repair - Tower No. 3 C. Resolution Accepting Bid and Awarding a Contract, Improvement Project No..1997- 10, Contract 98 -13, SCADA and INTRAC Systems Replacement d. Proclamation Declaring April 19 through April 26, 1998. as Days of Remembrance of the Victims of the Holocaust CITY COUNCIL AGENDA -2- March 23, 1998 e. Proclamation Declaring ril 25 and 26 1998 to be a Weekend of Spiritual g P � a p Rededication and Prayer in Brooklyn Center f. Licenses 7. Planning Commission Items a. Planning Commission Application No. 98004 Submitted by Shingle Creek Land Company. Request for Preliminary Plat approval to subdivide into three lots, two existing parcels of land totaling 7.28 acres, located at the southeast quadrant of Xerxes Avenue North and Freeway Boulevard. The Planning Commission recommended approval of this application at its March 12, 1998, meeting. -Requested Council Action: - Motion to approve Planning Commission Application No. 98004 submitted b PP Y Shin Creek Land Company subject to any conditions recommended by the Planning Commission. b. Planning Commission Application No. 98005 Submitted by Extended Stay America, Inc. Request for rezoning from I -1 to PUD /1 -1 and first phase site and building plan approval through the Planned Unit Development (PUD) process for a three story, 104 unit efficiency hotel to be located east of Xerxes Avenue North. The Planning Commission recommended approval of this application at its March 12, 1998, meeting. 1. Resolution Regarding the Disposition of Planning Commission Application No. 98005 Submitted by Extended Stay America, Inc. - Requested Council Action: - Motion to adopt resolution. 2. An Ordinance Amending Chapter 35 of the City Ordinances Regarding the Zoning Classification of Certain Land - Requested Council Action: - tilotion to approve first reading of ordinance and set April 13, 1998, for public hearing and second reading. S. Council Consideration Items a. Set Date and Time of Council Work Session - Requested Council Action: - Motion to set date for general Council work session as Monday, March 30, 1998, at 7 p.m. in City Hall Conference Room B. • ® CITY COUNCIL AGENDA -3- March 23, 1998 b. Update on Police and Fire Buildings - Requested Council Action: -City Manager will provide update. C. Resolution Amending the Adequate General Fund Balance Formula in the Financial Management Policies - Requested Council Action: - Motion to adopt resolution d. Staff Report Re: Dupont Avenue Street Width, Improvement Project Nos. 1998 -01, 02, and 03, Bellvue Neighborhood Street, Storm Drainage, and Utility Improvements 1. Resolution Establishing Parking Restrictions on Dupont Avenue North, 53rd Avenue North to 55th Avenue North - Requested Council Action: - Council receive report - Motion to n adopt resolution o e. Update on Deferred Loan Program - Requested Council Action: - Council discuss. 9. Adjournment • City Council Agenda Item No. 6a March 23, 1998 • • MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA SPECIAL WORK SESSION MARCH 2, 1998 CITY HALL CALL TO ORDER The Brooklyn Center City Council met in a special work session and was called to order by Mayor Myrna Kragness at 7 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, Kay Lasman, and Robert Peppe. Also present: City Manager Michael J. McCauley, Assistant City Manager Jane Chambers, Community Development Director Brad Hoffinan, and Community Development Specialist Tom Bublitz. PRESENTATI BY TOLD REGARDING DEVELOPMENT PRO POSAL AT T.H. 252 AND 66TH AVENU NORTH (SQLTT QUADRANT): MO VIE THEATER The presentation was made b TOLD devel Bob Mr Cunnin y p Cunningham. b . Cumm�� presented TOLD's proposal to build a sixteen (16) screen stadium style theater on the site. The theater would be approximately 58,000 square feet and would seat 3,300 people. In addition, TOLD would like to create two additional lots for future commercial development. TOLD Development is working with Century Theaters to develop this site. A representative of Century Theaters presented the design concept for the theater and discussed the type of business and amenities that the theaters would offer to Brooklyn Center. TOLD developer Bob Cunningham stated that TOLD currently holds options to purchase all the properties necessary to develop a single theater concept on this site. However, TOLD Development would like to work with the City of Brooklyn Center to assemble additional sites for restaurant and retail space. TOLD would like to have the City agree to acquire one of the parcels (Beacon Bowl) through eminent domain. TOLD would underwrite the cost of the acquisition prior to any action to acquire the property on the part of the EDA/City. DISCUSSION OF DFVE LOPMENT PROPO AT T.H. 252 AND 6 6TH AVENUE NORTH (SOUTHEAST OU ADRANT): SENIOR MARKET R ATE COOPERATIVE City Manager McCauley stated that Skyline Developers has made an offer to the EDA to purchase the site to construct up to 160 owner- occupied senior co -op units. The units will range in price from $65,000 to approximately $175,000. An elevation of the building proposed was presented. The purchase offer from Skyline is $1.15 per square foot or approximately $255,000. Community 3/2/98 _1 _ Development Director Hoffinan outlined concerns and benefits of this proposed development. Mr. McCauley indicated the nest step in the process was to discuss this design concept with the neighborhood association It was Council consensus to have the concept taken to the neighborhood association. Mr. Hoffman indicated there are bond proceeds left from previous EDA transactions in this TIF District that could be used to help underwrite this project. DISCUSSION OF 69TH AVF_,NIJE NORTH AND BROOKLYN BOULEVARD. Community Development Director Hoffman presented an elevation of the proposed development by Mr. Nelson for retail space on 69th Avenue North and Brooklyn Boulevard. This proposed development would include a filling station and a video store in addition to other tenants not yet secured. The City Manager distributed an analysis of the cost of acquisition and demolition for redevelopment of the 69th Avenue North and Brooklyn Boulevard site. The question posed to the City Council, as framed by the City Manager, is whether or not to support the proposed development which will ultimately result in less cost to the City than if the City has to acquire the property for widening of Brooklyn Boulevard outside of this proposed development project. The cost to assemble the land for widening of Brooklyn Boulevard could exceed the cost of assisting with the proposed development by about $82.138. The Council discussed the proposed development and requested that Community Development Director Hoffman discuss with the developer the possibility of eliminating the filling station from the site. However, if the filling station has to be part of the project to make it financially feasible, the Council indicated its willingness to go forward with the project. RECESS The Council recessed at 9 p.m. and reconvened at 9:10 p.m. DISCUSSION OF 53RD AVENUE PROJECT The City Manager and the Community Development Director reviewed with the City Council the various proposals for construction of housing on the 53rd Avenue sites. The City had sent out Request For Proposals in February 1997 and received proposals for detached courtyard homes and attached town homes from Ecklund and Swedlund Designers and Builders. The City also received a proposal from Dunbar Development Corporation of Minneapolis for factory built homes to be put on the site. The design of the factory built homes did not meet the intent of the redevelopment goals to provide a move -up type housing. A third proposal was received from Sherman Associates of Minneapolis to build two -story single family homes on the site. Each of the developers had an expectation of significant subsidy to help develop the 53rd Avenue properties. EDA staff has explored the feasibility of the City's construction of homes through a home designer and construction management firm in order to avoid the need for such significant subsidy of a private 3/2/98 _�_ developer. The Council held a general discussion regarding the design and construction concepts • presented by the City Manager and staff. Fencing and the orientation of the homes to 53rd Avenue was discussed. The City Manager requested that staff hold a meeting with the neighborhood group on 53rd Avenue to discuss the proposed design and orientation of the streets and homes. The discussion with the neighborhood group would be oriented toward the proposal of the City building two to three homes under the construction manager method and using these homes as a seed development to spur further development in the area. It was City Council consensus that City staff should go to the neighborhood group and discuss the proposal of the City developing housing within the neighborhood along the general design scheme presented to the Council. Councilmember Hilstrom requested that the City consider allowing people to build individual homes on separate lots. After discussion, it was agreed amongst the Council that the Citv should go forward and build three homes through the construction management method after consultation wii11 the neighborhood. The City Manager requested that the Council consider the new street name in the area as 53 '/2 Avenue. After discussion, the City Council decided that a contest for the name of the street might be an appropriate way to have the street named. DISCUSSION OF LIOUOR STORE OPTIONS City Manager McCauley reviewed two proposals for relocation of the liquor store site on Brooklyn Boulevard from the fire station locale. The first option considered was moving into the new Rainbow Foods store space located across the street from the fire station. The second option considered was to move into the Kraus - Anderson lease space at Boulevard Shopping Center. The City Council indicated after discussion that the City Manager should put an item on the March 9, 1998, agenda for authorization to enter into a lease agreement with Kraus- Anderson for existing retail space and renovation of the space at Boulevard Shopping Center. MISCELLANEOUS ITEMS Councilmember Lasman asked about the City's preparedness for the year 2000 changeover in computers. The City Manager reported that MIS Coordinator Krissy Berg has investigated the matter and assured him that there are no major issues with regard to the year 2000 changeover. A question was raised regarding commercial code enforcement by the City Council, and several properties which are appearing in need of code enforcement were mentioned to the City Manager. The City Manager indicated that code enforcement would be discussed by the City Council in April. Locations mentioned by the City Council to be in need of some code enforcement pickup were southeast Bryant and 62nd Avenues North by the brick wall. Community Development Director Hoffman has had this site in court and had requested cleanup previously. Councilmember Lasman mentioned tires and other trash under the bridge on Bass Lake Road. 3/2/98 -3- • The meeting adjourned at 10:30 p.m. ADJOURNMENT City Clerk Mayor 3/2/98 -4- • MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION MARCH 9, 1998 CITY HALL CALL TO ORDER INFORMAL OPEN FORUM The Brooklyn Center City Council met in informal open forum and was called to order by Mayor Myrna Kragness at 6:45 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, and Robert Peppe. Also present: City Manager Michael J. McCauley, Assistant City Manager Jane Chambers, Director of Public Works Diane Spector, City Attorney Charlie LeFevere, City Clerk Sharon Knutson, and Recording Secretary Mary Schendel. Councilmember Kay Lasman was attending a conference and excused from this evening's meeting. INFORMAL OPEN FORUM Nevin Hench, representing the residents of Shingle Creek Tower 6125 Shingle Creek Pa rkway, P � � � g ark Y, requested a meeting with the City Council to discuss concerns the residents have with the proposed buyer of Shingle Creek Tower. City Manager McCauley recommended Monday, March 30, 1998, at 7 p.m. It was Council consensus to set a general work session for Monday, March 30, 1998, at 7 p.m. and include a discussion with the residents of Shingle Creek Tower. Jim McCloskey, representing the Brooklyn Center Prayer Breakfast, requested the Mayor to proclaim the annual Prayer Breakfast which is scheduled for April 25, 1998. Mayor Kragness asked Mr. McCloskey to submit the proclamation to the City Clerk. ADJOURN INFORMAL OPFN FORUM A motion by Councilmember Carmody and seconded by Councilmember Peppe to adjourn informal open forum at 6:52 p.m. passed unanimously. INVOCATION Jim McCloskey offered the invocation. 3/9/98 -1- i CALL TO ORDER REGULAR BUSINESS MEE J The Brooklyn Center City Council met in regular session and was called to order by Mayor Myrna Y � Y Y Kragness at 7:01 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, and Robert Peppe. Also present: City Manager Michael J. McCauley, Assistant City Manager Jane Chambers, Director of Public `Yorks Diane Spector, City Engineer Scott Brink, Finance Director Charlie Hansen, City Attorney Charlie LeFevere, City Clerk Sharon Knutson, and Recording Secretary Mary Schendel. Councilmember Kay Lasman was attending a conference and excused from this evening's meeting. COUNCIL REPORT Councilmember Carmody reported that she attended the Legislative Conference at the League and will provide the City Council with an update at the March 16, 1998, work session. APPROVAL OF AGENDA AND CONSENT AGENDA Councilmember Carmody requested item no. 6.£ rental license for 3206 Thurber Road, be removed from the consent agenda and added as item no. 7.e and to add item no. 8.1 to be Discussion Regarding Notification of Parking Improvements. A motion by Councilmember Carmody and seconded by Councilmember Peppe to approve the agenda and consent agenda as amended passed unanimously. APPROVAL OF MINUTES A motion by Councilmember Carmody and seconded by Councilmember Peppe to approve minutes of the February 23, 1998 -- Regular Session as printed passed unanimously. APPROVAL OF APPLICATION FOR AUTHORIZATION FOR AN EXEMPTION FROM LAWFUL GAMBLING LICENSE SUBMITTED BY METRO CHAPTER OF THE MINNESOTA WATERFOWL ASSOCIATION A motion by Councilmember Carmody and seconded by Councilmember Peppe to approve pP rove application for authorization for an exemption from lawful gambling license submitted by Metro Chapter of the Minnesota Waterfowl Association for an event to be held at the Minneapolis Hilton, 2200 Freeway Boulevard, passed unanimously. 3/9/98 _2_ • SET COUNCIL RETREAT DATE FOR FRIDAY. AUGUST 14. 1998. AT EARLE BROWN HERITAGE CENTER A motion by Councilmember Carmody and seconded by Councilmember Peppe to approve the Council retreat date for Friday, August 14, 1998, at 1 p.m. at Earle Brown Heritage Center passed unanimously. RESOLUTION A UTHORIZING TH E CITY MANAGER TO ENTER INTO A JOINT POWERS PURCHASING AGREEMENT WITH THE CITY OF ST. PAUL. RESOLUTION NO. 98 -35 Member Carmody introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A JOINT POWERS PURCHASING AGREEMENT WITH THE CITY OF ST. PAUL The motion for the adoption of the foregoing resolution was duly seconded by member Peppe and passed unanimously. RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS. IMPROVEMENT PROJECT NO. 1998 -08. CONTRACT 1998 -C. REFORESTATION OF 1997 STREET IMPROVEMENT PROJECT AREAS RESOLUTION NO. 98 -36 Member Carmody introduced the following resolution and moved its adoption: RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FORBIDS, IMPROVEMENT PROJECT NO. 1998 -08, CONTRACT 1998 -C, REFORESTATION OF 1997 STREET IMPROVEMENT PROJECT AREAS The motion for the adoption of the foregoing resolution was duly seconded by member Peppe and passed unanimously. LICENSES A motion by Councilmember Carmody and seconded by Councilmember Peppe to approve the following list of licenses passed unanimously. GARBAGE COLLECTION VEHICLE Aspen Waste Systems, Inc. 2523 Wabash Ave., St. Paul 3/9/ -3- i MECHANICAL SYSTEMS DRAFT Minnegasco 700 West Linden Ave., Minneapolis Pete's Repair, Inc. 88335 Xylon Ave. N., Brooklyn Park Pfiffner Heating and Air Conditioning 6301 Welcome Ave. N., Brooklyn Park Rouse Mechanical, Inc. y 2916 Nevada Ave. N., New Hope Total Heating and A/C, Inc. 3307 Vera Cruz Ave. N., Crystal RENTAL DWELLINGS Initial: Johnson Management Company Hi Crest Apartments Roland Scherber 1600 69th Ave. N. Bruce Waage 4100 Lakebreeze Ave. N. Renewal: Eugene Hanauska 6538 Brooklyn Blvd. SIGN HANGER Arrow Sian and Awning, Inc. 13735 Aberdeen St. NE, Ham Lake PUBLIC HEARINGS REGARDING PROPOSED IMPROVFMFNT PR0,JECT NOS. 1998 -01. 02. AND 03. BELLVUE NEIGHBORHOOD STREET. STORM DRA.TNA_GE. AND UTILITY IMPROVEMENTS Director of Public Works Spector presented the proposed projects (Improvement Project Nos. 1998- 01, 02, & 03) for the following streets: 4th Street, Camden, Bryant, Colfax, and Dupont Avenues, all between 53rd Avenue North and 55th Avenue North; and 55th Avenue North between Irving Avenue North and 4th Street. The proposed improvements can generally be described as follows: replacement of the existing streets with new bituminous surfacing and concrete curb and gutter, storm sewer installation, repair and replacement of existing sanitary sewer mains, some spot replacements of water main facilities, and street light replacements. It is also the intent at this time to include within the project, the construction of a new street temporarily named 53rd Way, as part of the 53rd Avenue Development and Linkage Project, and update Bellvue Park. The unresolved issues of street width on Dupont Avenue North and the relocation of the bus route on Bryant Avenue North to Dupont Avenue North were discussed. Councilmember Carmody inquired about surveys to residents and a tentative date they would be mailed. Public Works Director Spector responded that surveys would be submitted to the public March 10 or March 11, 1998. Councilmember Peppe was concerned about the return of the feasibility report by NSP in regard to power designation. 3/9/98 -4- i RAFT Director of Public Works Spector stated the Department of Public Works is waiting for the reply. - Councilmember Hilstrom inquired about the changed bus route, and how the City would work with MCTO to change the route. Director of Public Works Spector answered that MCTO works with and advises the affected City when a change in bus routing occurs. A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to open the public hearing passed unanimously. Carroll Howland, HCM Investments, explained she owned two properties and inquired about an increase in assessed taxes if the Improvement Project would go over budget. City Manager McCauley responded the assessment is a flat amount and would remain the same even if the project cost changed. Fran Golub, 5307 Bryant Avenue North, had concerns about new construction that would possibly have backyards facing the front of her home. Councilmember Hilstrom explained that neighborhood meetings would address her concerns and asked Ms. Golub for her address and phone number to contact her concerning dates for a meeting in her neighborhood. Mayor Kragness also reiterated this information. Tom Gasman, 5344 Camden Avenue North, spoke of concerns regarding electrical wires interfering with trees in the neighborhood. Public Works Director Spector replied to this issue and explained improvements in this area would not change the general special assessment. Councilmember Peppe agreed NSP wires were an issue as redevelopment continues. Steve Swanson, 5412 Colfax Avenue North, raised questions about the inconvenience of street construction. Mayor Kragness explained about the many contractors needed for this type of project, thus prolonging the time necessary for completion. City Engineer Brink answered Mr. Swanson's concerns with an explanation of the steps needed. Luke and Rose Tabara, 5325 Camden Avenue North, raised questions about the design of the new road, completion date, name of the project manager, date for public opening of the bidding process, fence maintenance, and weed control. Public Works Director Spector and City Engineer Brink responded to their concerns. t 3/9/98 -5- UMN MR MAFT Judy Robeck -Erb, 1424 55th Avenue North, was troubled by the cost of the assessment. Mayor Kragness urged her to check into deferred payments available to residents of Brooklyn Center. Lee Olson, 5330 Colfax Avenue North, spoke of concerns and special needs of the elderly during construction. He stated a second Stop sign for east and west traffic was needed at 56th and Colfax and 55th and Dupont. City Engineer Brink answered the contractor is required to maintain access to residents. Mr. Brink said the City is in the process of accessing traffic and speed counts at these areas. Donald Strauch, 520 55th Avenue North, had concerns about sewer work and property line issues. City Engineer Brink responded to these concerns. Clint Hester, 5441 Bryant Avenue North, asked about underground sprinklers being destroyed by construction. City Engineer Brink assured Mr. Hester any destroyed property would be repaired and that the contractor would be in touch with the residents. Thomas Nyberg, 5350 Dupont Avenue North, inquired about the curbing being used for this construction project. Public Works Director Spector and City Engineer Brink answered with information about zoning ordinances, matching curbing that already exists and to communicate with the City any special concerns Mr. Nyberg would have concerning curbs to be installed. Chuck Lenthe, 7007 Irving Avenue North, had questions about funding for underground electrical service lines, explanation of sewer problems, percentage being assessed, etc. Public Works Director Spector and City Engineer Brink explained replacement of sewer and electrical systems and the percentage assessed to residents. Phil Cohen, 5501 Humboldt Avenue North, urged approval of the improvement project and stated it was well worth the investment. Jack Kramer, 55th and Humboldt Avenue North, stated he was in favor of the improvement project. Carroll Howland, HCiv1 Investments, encouraged people to come the public meetings. and said she also is in favor of the improvement project. Donald tilich, 5406 Bryant Avenue North stated his concern over his brick driveway. rY Y 3/9/98 -6- doll .0 D RAF1 City Engineer Brink responded that this could be resolved through communication with the contractor, the City Engineer, and Mr. ?\lich. Stan Waletko, 5323 Camden Avenue North, stated he is against this project. He is satisfied with water drainage and lighting in his nei (,hborhood. He has concerns about golf balls and baseballs entering his yard from the adjacent park. He stated his preference for a 12 -foot fence surrounding the park. Public Works Director Spector responded to Mr. Waletko's concern with the information that he should call the Police Department if he thought the regulations at the park were being violated. Ed Weber, 5301 Colfax Avenue North, registered his concerns about the type of curbing the City was installing and gave reasons for round curbing. Mayor Kragness responded that uniformity is best for the looks of the city. Dan Remiarz said he would like the project's cost "nailed down" before bids are taken. Public Works Director Spector said project design is 99% complete, with the width of Dupont Avenue North still unresolved. A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to close the public hearing passed unanimously. RESOLUTION ORDERING IMPROVEMENTS. APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS. IMPROVEMENT PROJECT NOS. 1998- 01.02. AND 03. BELLVUE NEIGHBORHOOD STREET. STORM DRAINAGE. AND UTILITY IMPROVEMENTS RESOLUTION NO. 98 -37 Member Carmody introduced the following resolution and moved its adoption: RESOLUTION ORDERING ITNIPROVEMENTS. APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS, IMPROVEMENT PROJECT NOS. 1998- 01, 02, AND 03, BELLVUE NEIGHBORHOOD STREET, STORM DRAINAGE, AND UTILITY IMPROVEMENTS The motion for adoption of the foregoing resolution was duly seconded by Councilmember Hilstrom and passed unanimously. Councilmember Carmody reminded residents the City will work with them throughout this process. • 3/9/98 -7- Mavor Kragness reiterated the availability of a senior deferral plan and to contact the City for details. REGARDING PROPOSED IMPROVEMENT PROJFCT NOS. 1998 -04. 05. AND 06. ST. AL'S NEIGHBORHOOD STREET. STORM DRA.iNA.GF _ AND UTILITY IMPROVEMENTS Director of Public Works Spector presented the proposed projects (Improvement Project Nos. 1998- 04, 05, & 06) including roadway, storm drainage, and utility improvements for the St. AI's Neighborhood, more specifically the following streets: Grimes and Halifax Avenues between 69th Avenue North and 71st Avenue North; Indiana Avenue between 69th Avenue North and 70th Avenue North; and 70th Avenue North between Brooklyn Boulevard and Halifax Avenue North. The proposed improvements can generally be described as follows: replacement of the existing streets with new bituminous surfacing and concrete curb and gutter, storm sewer installation, repair and replacement of existing sanitary sewer mains, some spot replacements of water main facilities, and street light replacements. Councilmember Carmody had questions concerning traffic flow during construction. Public Works Director Spector responded with information to develop a plan to keep access to church entrances open while streets are under construction. A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to open the public hearing passed unanimously. Julie Berg, 6944 June Avenue North, expressed concern about potential development occurring on the west side of June. She requested contact with the developer, Dave Nelson, and whether she should be assessed full value on her home, considering it may be demolished. City Manager McCauley explained the City allows corner properties to choose one street for assessment and he suggested Ms. Berg could elect to defer assessment until June Avenue is repaired. Councilmember Carmody also suggested Ms. Berg choose deferment of assessment. Mayor Kragness asked Ms. Berg to give her phone number to City Manager McCauley. A motion by Councilmember Carmody and seconded by Councilmember Peppe to close the public hearing passed unanimously. RESOLUTION ORDERING IMPROVEMENTS. APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS. IMPROVEMENT PROJECT NOS. 1998- 04.05. AND 06. ST. AL'S NEIGHBORHOOD STRF_.FT. STORM DRAINAGE. AND UTILITY IMPR OVEMENTS RESOLUTION NO. 98 -38 3/9/98 -8- Member Hilstrom introduced the following resolution and moved its adoption: RESOLUTION ORDERING IMPROVEMENTS. APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS, IMPROVEMENT PROJECT NOS. 1998- 04, 05, AND 06, ST. AL'S NEIGHBORHOOD STREET, STORM DRAINAGE, AND UTILITY IMPROVEMENTS The motion for adoption of the foregoing resolution was duly seconded by Councilmember Carmody and passed unanimously. Councilmember Carmody reminded the audience to look to the City newsletters for information. REGARDING RESOLUTION CERTIFYING SPECIAL ASSESSMENTS FOR DELINOUENT PUBLIC UTILITY SERVICE ACCOUNTS TO THE HENNEPIN COUNTY TAY ROLLS City Manager McCauley explained this is the biannual certification of utility accounts. The purpose of the resolution is to certify these assessments to the Hennepin County tax rolls. The property owners whose accounts are delinquent have been notified of the status of their accounts by first class mail in accordance with City ordinances and state statutes. Councilmember Hilstrom raised a question regarding the amount of unpaid accounts. Mayor Kragness asked about the procedure used for delinquent accounts. Finance Director Charlie Hansen responded with information relating to the process used to help residents become aware of their unpaid accounts. A motion by Councilmember Hilstrom and seconded by Councilmember Carmody to open the public hearing passed unanimously. No public input was offered. A motion by Councilmember Peppe and seconded by Comicilmember Carmody to close the public hearing passed unanimously. RESOLUTION CERTIFYING SPECIAL ASSESSMENTS FOR DELINQUENT PUBLIC UTILITY SERVICE ACCOUNTS TO THE HENNEPIN COUNTY TAX ROLLS RESOLUTION NO. 98 -39 Member Hilstrom introduced the following resolution and moved its adoption: RESOLUTION CERTIFYING SPECIAL ASSESSMENTS FOR DELINQUENT PUBLIC UTILITY SERVICE ACCOUNTS TO THE HENNEPINT COUNTY TAX ROLLS i 3/9/98 -9- i 7 The motion for adoption of the foregoing resolution was duly seconded by Councilmember Carmody and passed unanimously. - REGARDING PROPOSED 1998 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM City Manager McCauley outlined the uses to which Community Development Block Grant program funds may be used and examples of what cities in Hennepin County are doing with Community Development Grant Funds. Mr. McCauley recommended that the City Council approve a budget which may be amended later upon notice and public hearing. Should the Greater Minneapolis Metropolitan Housing Corporation (GMMHC) be able to set up a filly functional housing resource center to serve the four cities that would be participating, there are programs that may be available to Brooklyn Center residents for fixing up their homes. This type of program may address the needs to assist people in accessing money for exterior home improvement projects. Mr. Bublitz has also advised that Hennepin County has a community fix -up fund that has some potential to be targeted for use in particular neighborhoods. A motion by Councilmember Hilstrom and seconded by Councilmember Carmody to open the public hearing passed unanimously. Sharon Johnson, Executive Director of Community Action for Suburban Hennepin, outlined information presented to the Council and requested funding in the amount of $6,000. Mayor Kragness asked when Community Action for Suburban Hennepin was established. Ms. Johnson replied in 1985, and in 1992 they established a housing program. Ms. Johnson asked that Staff and Council reconsider a recommendation for funds for CASH. Councilmember Hilstrom stated the Council may possibly discuss the item at a later date in conjunction with the deferred loan program. Kitty Engle introduced herself as the new Director of the HOME program. She thanked the Council and City for the funding received. A motion by Councilmember Hilstrom and seconded by Councilmember Carmody to close the public hearing passed unanimously. RESOLUTION APPROVING PROJECTED USE OF FUNDS FOR 1998 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND AUTHORIZING SIGNATURE OF SUBRECIPIENT AGREEMENT WITH HENNEPIN COUNTY AND ANY THIRD PARTY AGREEMENTS RESOLUTION NO. 98 -40 3/9/98 -10- Member Hilstrom introduced the following resolution and moved its adoption: 116 RESOLUTION APPROVING PROJECTED USE OF FUNDS FOR 1998 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND AUTHORIZING SIGNATURE OF SUBRECIPIENT AGREEMENT WITH HENNEPIN COUNTY AND ANY THIRD PARTY AGREEMENTS The motion for adoption of the foregoing resolution was duly seconded by Councilmember Peppe and passed unanimously. Councilmember Carmody announced that the rehabilitation deferred loan program is currently being discussed at Council work sessions. RECESS The Council recessed at 8:55 p.m. and reconvened at 9:02 p.m. RENTAL LICENSE FOR 3206 THURBER ROAD Councilmember Carmody explained she had been contacted by a resident requesting further information as to the status of this rental property being used as an adult foster home. ® Rich Theis, 3006 Thurber Road, said residents had a chance to speak with a representative of Hennepin County and she had apparently answered their questions satisfactorily. A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to approve the rental dwelling license for Jeffrey Kelzer, 3206 Thurber Road, passed unanimously. MAYORAL APPOINTMENTS TO CITY ADVISORY COMMISSIONS Mavor Kraaness asked for ratification from Council Members of the following nominations: 1) Stanley Leino, 7118 France Avenue North, to the Financial Commission; and 2) James Lana, 6424 Indiana Avenue North; Christopher Russell, 5312 Lilac Drive North; and Michael VonDelinde, 5312 Boulder Lane to the Housing Commission. A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to ratify the mayoral nominations passed unanimously. RESOLUTION AUTHORIZINCT LEASE AT 13OUI.EVARD SHOPPING CENTER City Manager McCauley presented information on the proposed lease, renovation, and moving for Boulevard Liquor Store 92. At its work session of January 20, 1998, and at the Council retreat held on February 27, 1998, the Cit"- Council discussed options for moving of Liquor Store operations at 6250 Brooklyn Boulevard due to the construction of improved fire facilities on the site. At the i 3/9/98 -11- retreat discussion, the Council indicated its willingness to approve a lease agreement with Kraus - Anderson to relocate the store across the street in the Boulevard Shopping Center. The space to be • leased is at 6215 Brooklyn Boulevard. City Manager McCauley provided material outlining estimated costs associated with the move to this site. Councilmember Hilstrom stated that in the work session she reported that she was not in favor of the City being in the liquor business and she would be voting no on this resolution. She asked where the money would come from to fund the move. City Manager McCauley responded from the liquor fund revenues. Councilmember Peppe replied he was against a liquor store run by the City but would vote in favor of a two -year extension as had been previously discussed. RESOLUTION AUTHORIZING LEASE AT BOULEVARD SHOPPING CENTER RESOLUTION NO. 98 -41 Member Carmody introduced the following resolution and moved for its adoption: RESOLUTION AUTHORIZING LEASE AT BOULEVARD SHOPPING CENTER The motion was seconded by Councilmember Peppe and passed on a vote of Councilmembers Carmody, Peppe, and Mayor Kragness voting aye; Councilmember Hilstrom voted nay. RESOLUTION ESTABLISHING IMPR.OVF.MFNT PROJECT NO. 1998 -07. STREET IMPROVEMEN 68TH AN D LEE AVENUES. ACCEPTING ENGINEER'S FEASIBILITY REPORT AND CA LLING FOR AN IMPROVEMENT PROJECT HEARING. DECLARING COST TO BE A AND CA LLING FOR AN IMPROVEMENT PROJECT HEARING. DECLARING COST TO BE ASSESSED. AND CALLING FOR A SPECIAL ASSESSMENT HEARING City Manager McCauley explained a feasibility report and preliminary design have been completed for Improvement Project No. 1998 -07. The project was previously initiated by the City Council in August of 1997, and information letters and surveys have been sent to the appropriate property owners. The resolution calls for a public hearing on April 13, 1998, to consider the project, and it is proposed to conduct an Assessment Hearing on the same date concurrent with the public hearing. RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1998 -07. STREET IMPROVEMENTS. 68TH AND LEE AVENUES. ACCEPTING ENGINEER'S FEASIBILITY REPORT AND CALLING FOR AN IMPROVEMENT PROJECT HEARING. DECLARING COST TO BE ASSESSED. AND CALLING FOR AN IMPROVEMENT PROJECT HEARING. DECLARING COST TO BE ASSESSED. AND CALLING FOR A SPECIAL ASSESSMENT. HEARING 3/9/98 -12- RESOLUTION NO. 98 -42 111AFT ® Member Hilstrom introduced the following resolution and moved for its adoption: RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1998 -07, STREET IMPROVEMENTS, 68TH AND LEE AVENUES, ACCEPTING ENGINEER'S FEASIBILITY REPORT AND CALLING FOR AN IMPROVEMENT PROJECT HEARING, DECLARING COST TO BE ASSESSED, AND CALLING FOR AN IMPROVEMENT PROJECT HEARING, DECLARING COST TO BE ASSESSED, AND CALLING FOR A SPECIAL ASSESSMENT HEARING The motion was seconded by Councilmember Carmody and passed unanimously. REGARDING RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1998 -18. STREET IMPROVEMENTS JOHN MARTIN DRIVE. ACCEPTING ENGINEER'S FEASIBILITY REPORT AND CALLING FOR AN IMPROVEIvtENT PROJECT HEARING. DECLARING COST TO BE ASSESSED. AND CALLING FOR A SPECIAL ASSESSMENT HEARING City Manager McCauley presented information pertaining to a feasibility report and preliminary design completed for the above referenced project. Mr. McCauley pointed out this was a commercial project and was previously initiated by the City Council in August of 1997. Information letters and surveys have been sent to the appropriate property owners. The resolution calls for a public hearing on April 13, 1998, to consider the project, and it is proposed to conduct an Assessment Hearing on the same date concurrent with the public hearing. RESOLUTION ESTABLISHING IMPROVFMF_.NT PROJECT NO. 1998 -18. STREET IMPROVEMENTS. JOHN MARTIN DRIVE. ACCEPTING ENGINEER'S FEASIBILITY REPORT AND CALLING FOR AN IMPROVEMENT PROJECT HEARING. DECLARING COST TO BE ASSESSED. AND CA.I,LING FOR A SPECIAL ASSESSMENT HEARING RESOLUTION NO. 98 -43 Member Hilstrom introduced the following resolution and moved for its adoption: RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1998 -18, STREET IMPROVEMENTS, JOHN MARTIN DRIVE, ACCEPTING ENGINEER'S FEASIBILITY REPORT AND CALLING FOR AN IMPROVEMENT PROJECT HEARING, DECLARING COST TO BE ASSESSED, AND CALLING FOR A SPECIAL ASSESSMENT HEARING The motion was seconded by Councilmember Carmody and passed unanimously. 3/9/98 -13- ;J. REGARDING RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1998 -19. STREET IMPROVEMENTS. JAMES AND 67TH AVENUES. ACCEPTING ENGINEER'S FEASIBILITY REPORT AND CALLING FOR AN IMPROVEMENT PROJECT HEARING. DECLARING COST TO BE ASSESSED. AND CALLING FOR A SPECIAL ASSESSMENT HEARING City Manager McCauley advised that a feasibility report and preliminary design have been completed for the Improvement Project No. 1998 -19. The project was previously initiated by the City Council in August of 1997, and information letters and surveys have been sent to the appropriate property owners. It is proposed to conduct an Assessment Hearing on April 13, 1998, concurrent with the public hearing. RESOLUTION ESTABLISHINGT IMPROVEMENT PROJECT NO. 1998 -19. STREET IMPROVEMENTS. JAMES AND 67TH AVFNUES. ACCEPTING ENGINEER'S FEASIBILITY REPORT AND CALLING FOR AN IMPROVEMENT PROJECT HEARING. DECLARING COST TO BE ASSESSED. AND CALLING FOR A SPECIAL ASSESSMENT HEARING RESOLUTION NO. 98 -44 Member Hilstrom introduced the following resolution and moved for its adoption: RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1998 -19, STREET • IMPROVEMENTS, JAMES AND 67TH AVENUES, ACCEPTING ENGINEER'S FEASIBILITY REPORT AND CALLING FOR AN IMPROVEMENT PROJECT HEARING, DECLARING COST TO BE ASSESSED, AND CALLING FOR A SPECIAL ASSESSMENT HEARING The motion was seconded by Councilmember Carmody and passed unanimously. BROOKLYN COMMUNITY CHAMBFR OF COMMERCE REOUEST TO FORM SIGN ORDINANCE TASK FORCE City Manager McCauley reported the Brooklyn Community Chamber of Commerce has submitted a request to form a Sign Ordinance Task Force to review and recommend any necessary changes to the Brooklyn Center Sign Ordinance. Councilmember Hilstrom and Carmody asked for clarification from City Manager McCauley as to what the Chamber of Commerce is requesting regarding a sign ordinance for the City. Mayor Kragness and Councilmember Carmody agreed that they were in favor of participation in formation by the charter of a task force including the Council, Planning Commission, and Staff. A motion was made by Councilmember Hilstrom to request the Planning Commission to work with the Brooklyn Community Chamber of Commerce to form a task force. The motion was seconded by Councilmember Carmody and passed unanimously. 3/9/98 _14_ RAFT REPORT ON 1'i1AINTEN, -: OF TAX - FORFEIT PARCELS i City Manager McCauley responded to a request from the February 23, 1998, Council meeting for information on maintenance of tax forfeit parcels. City Manager McCauley reported there are approximately 15 -20 tax forfeit parcels in the City, including four tax forfeit parcels which may pose maintenance issues. City Manager McCauley explained procedures to maintain and charge these properties. UPDATE ON CODE ENFORCEMENT City Manager McCauley provided an outline to communicate plans for code enforcement within the City. 1. Community Development will dedicate 2 to 3 hours weekly of directed commercial property inspection beginning immediately. 2. The police department will dedicate 15 hours per week of a code enforcement officer to residential inspection beginning March 9th. In mid -April a police cadet will begin assisting in the residential code enforcement effort. A target of mid -April has been set to hire a Neighborhood Liaison Code person. This position would be funded with one of the full -time code enforcement positions currently in the budget. The recruiting would be targeted to a civilian position, rather than a position filled by persons seeking to be come licensed peace officers. This position would be able to fimction year around on code enforcement, allowing us to have continuous work and eliminate some of the cyclical nature of the past two years' approach. This person could in the winter months, work on enhanced program efforts such as volunteer assistance for elderly persons with code or building needs and clean -up activities. 3. Guidelines for 1998 would include routine inspections made from public areas and rights of way (except in response to a complaint or where there is a reason to look beyond the areas visible from the public observation), paint orders based on 25% or greater surface needing paint, and newsletter articles clarifying the public or non - public nature of a complainant's identity. 4. Those properties with outstanding orders to paint or make other major improvements that were carried over due to winter will be sent a reminder notice to accomplish repairs as soon as weather permits. 5. Reinspection will be scheduled to be more contemporaneous with compliance dates in orders. 6. The correction order letter form to be used this year will be rewritten in a more positive tone. 3/9/98 -15- 7. The hotline number would be continued. 8. Dispatch would be instructed to ask complainants if they wished to be contacted by an o officer regarding the disposition of their complaint. 9. Otherwise, the program will continue as in the past. Enforcement will continue for fences, paint, broken windows, and other visible building problems. The police department will handle residential enforcement of routine matters. Community Development will handle commercial property, problem residential properties, and building issues requiring building expertise. Mayor Kragness suggested using the newsletter to notify residents of code enforcement issues. Councilmember Hilstrom inquired about a map or plan of action to be implemented. Mayor Kragness asked City Manager iVlcCauley how long the response time would be for completion of a complaint call. City Manager McCauley addressed all issues stated, and other items outlined as well. DISCUSSION ON NOTIFICATION OF PARK IMPROVEMENTS City Manager McCauley responded to the concern of adequate notification of park improvements to follow Councilmember Carmody's suggestion to use advertising in City and school newsletters so a broader area of residents can be reached. Councilmember Carmody raised the issue of how input was being solicited for park improvements and broadening that effect. 0 ADJOURNMENT A motion by Councilmember Hilstrom and seconded by Councilmember Carmody to adjourn the meeting at 9:42 p.m. passed unanimously. City Clerk Mayor Recorded and transcribed by: Mary Schendel 3/9/98 -16- City Council Agenda Item No. 6b March 23, 1998 • s MEMORANDUM DATE: March 16, 1998 TO: Michael McCauley, City Manager FROM: Scott Brink, City Engineer >9 SUBJECT: Resolution Approving Plans and Specifications and Authorizing Advertisement for Bids, Improvement Project No, 1998 -15, Elevated Storage Tank Repair - Tower No. 3 Summary Explanation On February 23, 1998, the City Council approved a resolution establishing Improvement Project No. 1998 -15, Elevated Storage Tank Repair - Tower No. 3, and authorizing a contract for professional services. The project essentially provides for miscellaneous structural repairs and re- coatings to the tower. A copy of the memorandum dated February 6, 1998 is attached, providing further background and explanation of the project. KLM Engineering has completed plans and specifications for the project, and the project is now ready to be advertised for bid. We would anticipate award of a contract this later this spring, with actual work to commence in late August after peak water demand periods have passed. Completion by November of 1998 would be expected. Council Recommendation Approve the attached resolution, Approving Plans and Specifications and Authorizing Advertisement for Bids, Improvement Project No, 1998 -15, Elevated Storage Tank Repair - Tower No. 3. Member introduced the following resolution and moved its adoption: RESOLUTION NO. _ RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS, IMPROVEMENT PROJECT NO. 1998 -15, ELEVATED STORAGE TANK REPAIR - TOWER NO. 3 WHEREAS, the City Council on February 23, 1998, by Resolution No. 98 -30, ordered Improvement Project No. 1998 -15, Elevated Storage Tank Repair - Tower No. 3; and WHEREAS, the City Council on February 23, 1998, awarded a contract for professional services to the firm of KLM Engineering, Inc.; and WHEREAS, plans and specifications have been prepared by KLM under the direction of the City Engineer. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. The plans and specifications for said improvement project are hereby approved and ordered filed with the City Clerk. 2. The City Clerk shall prepare and cause to be inserted in the official newspaper and Construction Bulletin an advertisement for bids for the making of such improvement in accordance with the approved plans and specifications. The advertisement shall be published in accordance with Minnesota State Statutes, shall specify the work to be done and shall state the time and location at which bids will be opened by the City Clerk and the City Manager or their designees. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's's check, bid bond, or certified check payable to the City Clerk for 5 percent of the amount of such bid. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: • and the following voted against the same: whereupon said resolution was declared duly passed and adopted. e MEMORANDUM DATE: February 6, 1998 TO: Michael McCauley, City Manager FROM: Scott Brink, City Engineer SUBJECT: Resolution Establishing Improvement Project No. 1998 -15, Elevated Storage Tank Repair - Tower No. 3, and Authorizing a Contract for Professional Services The City of Brooklyn Center currently utilizes three (3) above ground elevated storage tanks to serve the City's water distribution system. The towers are essential in providing adequate fire protection, system wide pressures and supply, and overall economic efficiency for the entire system. The towers are a large and important investment to the City. They therefore must be maintained properly in order to insure their service life and serviceability to the City. Periodic inspections and maintenance activities are therefore performed throughout the life of the towers. Because water tower inspection and repair activities are very unique and specialized, they are normally performed by consultants and contractors who specialize in this type of work, and who also have attained the appropriate regulatory certifications. The three towers were last inspected by AEC Engineering Company in 1995. Repair and scheduling recommendations for all three storage reservoirs were provided in the reports. The majority of the repair recommendations can generally be described as re- coatings of the tank surfaces(both interior and exterior), along with miscellaneous structural repairs and modifications where necessary. Rehabilitation work to Tower No. 2 (69th and Dupont) was performed this past year(1997). The Capital Improvement Program has programmed repairs to Tower No. 3(Centerbrook) for 1998 and Tower No. 1(France and 69th) for 1999. Tower No. 3 was last coated and repaired in 1986. The exterior coating of the tower is generally in good condition, with some spot repairs and finishing work needed. The interior coating was spot repaired in 1986, and a complete re- coating is now needed. Some miscellaneous structural repairs would also be provided as part of the work. A new interior coating would be expected to last 15 to 20 years. Spot repairs and refinishing of the exterior coating should provide for an additional service of five to seven years - possibly even ten. The estimated cost of repairs to Tower No. 3, as identified in the 1985 AEC report. is $610,650. $700,000 has been set aside in the 1998 budget(from the water utility fund) to cover the cost of the repairs. • If the structural coating repairs are not completed on a timely basis, the City risks major structural damage to the elevated storage tank, requiring even more costly repairs, rendering the unit unavailable for an extended period of time. In addition, because the repair work would effectively remove the Tower from service, the work can be performed only during periods of low water usage and cooperative weather conditions - primarily a narrow window in either the spring or fall. At this time, it is anticipated that the work would be performed in the fall of 1998. A Request for Proposal (RFP) for professional services was forwarded to three(3) professional firms with proven experience in providing engineering design and construction management for this type of work. The firms submitting RFP's and their estimated fees are as follows: Short, Elliott, Hendrickson, Inc.(SEH) $28,200 KLM Engineering, Inc. $21,570 AEC Engineering, Inc. $31,400 All three firms have proven successful experience in providing the type of services that are required for Tower No. 3. A review of the proposals indicates that the differences in cost can primarily be attributed to the amount of field inspection time anticipated by each consultant. Actual inspection hours are difficult to predict, and are often dependent upon the particular Contractor who is awarded the job, and any unique problems and/or situations that are encountered during the course of the work. It therefore cannot be assured, for example, that KLM would ultimately do the work cheaper than SEH. Often times, additional inspection hours are found to be necessary to insure quality assurance. KLM provided similar services for the Tower No. 2 repairs performed in 1997, and generally performed satisfactory work. We are therefore recommending that they be authorized to provide similar services as required for the reconditioning of Tower No. 3. Recommendation It is recommended that the City Council approve the attached resolution Establishing Improvement Project No. 1998 -15, Elevated Storage Tank Repair - Tower No. 3, and Authorizing of a Contract for Professional Services with KLM Engineering, Inc. City Council Agenda Item No. 6c March 23, 1998 e DATE: March 16, 1998 TO: Michael McCauley, City Manager FROM: Scott Brink, City Engineer`YO SUBJECT: Resolution Accepting Bid and Awarding a Contract, Improvement Project No. 1997 -10, Contract 98 -B, SCADA and INTRAC Systems Replacement I The 1998 Water and Sanitary Sewer Utility budgets include a combined total of $400,000 for the replacement of the SCADA and INTRAC systems. On February 9, 1998, the City Council approved a resolution approving plans and specifications and directing advertisement for bids, Improvement Project No. 1997 -10, SCADA and INTRAC Replacement Systems. On March 11, 1998, bids were subsequently received and opened for said project. The bid results are as follows: Bidder Base Bid Amount ALT IA ALT 2A Automatic Systems Company $345,000 $57,800 (- $6,000) Instrument Control Systems $494,000 $71,300 (- $6,500) Dynamic Systems, Inc. $511,800 $63,700 (- $5,000) *The Engineer's Base Estimate for the project was $340,800. Alternate prices were also submitted for the price of a new stand -by generator for the public works garage (I A), along with atrade -in price for the existing portable generator (2A). An additional amount of $70,000 has been rovided in the water utility budget for the p urchase p ty b P of the new stand -by generator. Currently, there is no back -up power source for the public works garage in the event of an emergency or unforeseen power•outage. The portable generator has significant value for the purposes of start-ups at remote well and lift station facilities in the event of a power outage, and it is in relatively good operating condition. The relatively small trade in value would therefore warrant retaining it. Automatic Systems Company has proven experience in installing similar types of SCADA systems, and have previously installed them in several metropolitan area cities, including Minnetonka and St. Louis Park. Contacts to those cities have expressed strong satisfaction with their systems. It is therefore recommended that the City Council approve the attached resolution • accepting the low bid for both the base SCADA system and generator, and awarding a contract to Automatic Systems Company. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING BID AND AWARDING A CONTRACT, IMPROVEMENT PROJECT NO. 1997 -10, CONTRACT 98 -13, SCADA AND INTRAC SYSTEMS REPLACEMENT WHEREAS, pursuant to an advertisement for bid for Immprovement Project No. 1997 -10, bids were received, opened, and tabulated by the City Clerk and Engineer, on the I Ith day of March, 1998. Said bids were as follows: Bidder Base Bid Amount ALT IA ALT 2A Automatic Systems Company $345,000 $63,700 (46,000) Instrument Control Systems $494,000 $57,800 (- $6,500) Dynamic Systems, Inc. $511,800 $71,300 (- $5,000) WHEREAS, it appears that Automatic Systems Company of St. Paul, Minnesota is the lowest responsible bidder; and WHEREAS, an alternate bid price has been submitted for the purchase of a stand -by generator; and • WHEREAS, the generator has been considered necessary in the event of emergency power needs; and WHEREAS, Automatic Systems Company remains the lowest responsible bidder with the addition of the alternate bid item. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. The Mayor and City Manager are hereby authorized and directed to enter into a contract with Automatic Systems Company of St. Paul, Minnesota, in the name of the City of Brooklyn Center, for Improvement Project No. 1997 -10, Contract 98 -B, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until a contract is signed. • RESOLUTION NO. 3. The project cost and financing is hereby established as follows: SCADA Costs As Bid Contract $345,000 Generator $ 63,700 Engineering $ 55,000 Administration, Contingency $ 10.000 Total $473,700 Revenues Water Utility $273,700 Sanitary Sewer Utility 5200.000 Total $473,700 • Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. 6d March 23, 1998 • i PROCLAMATION • DECLARING APRIL 19 THROUGH APRIL 26, 1998, AS DAYS OF REMEMBRANCE OF THE VICTIMS OF THE HOLOCAUST WHEREAS, the Holocaust was the state - sponsored, systematic persecution and annihilation of European Jewry by Nazi Germany and its collaborators from 1933 to 1945. Jews were the primary victims — six million were murdered; Gypsies, the handicapped, and Poles were also targeted for destruction or decimation for racial, ethnic, or national reasons. Millions more, including homosexuals, Jehovah's Witnesses, Soviet prisoners of war, and political dissidents, also suffered grievous oppression and death under Nazi tyranny; and WHEREAS, the importance of teaching today's children about this unprecedented event reminds us all of our solemn duty to keep alive the memory of the millions who perished during the Holocaust, more than one and a half million of whom were innocent children; and WHEREAS, the Days of Remembrance have been set aside for the people of the City of Brooklyn Center to remember the inhumanity of those who perpetrated the Holocaust as well as to reflect upon our own humanity and the need for respect of all peoples; and WHEREAS, pursuant to an Act of Congress (Public Law 96 -388, October 7, 1980), the United States Holocaust Memorial Council designates the Days of Remembrance of the victims of the Holocaust to be Sunday, April 19, through Sunday, April 26, 1998, including the International Day of Remembrance known as Yom Hashoah, April 23; and NOW, THEREFORE, I, AS MAYOR OF THE CITY OF BROOKLYN CENTER, State of Minnesota, do hereby proclaim the week of April 19 through April 26, 1998, as Days of Remembrance in memory of the victims, the survivors, and their liberators and further proclaim that we, as citizens of the City of Brooklyn Center, should strive to overcome intolerance and indifference through learning and remembrance. Date Mayor Attest: City Clerk M 2, U NITED — �' r ' r STATES • HOLOCAUST MEMORIAL ORIAL MUSEUM Dear Mayor: Between 1933 and 1945, up to one - and -a -half million children, from infants to teenagers, were murdered by the Nazis and their collaborators during the Holocaust, the overwhelming majority of whom were killed simply because they were Jewish. Thousands of Roma (Gypsy) children, disabled children and Polish children were also among the victims. This year the Days of Remembrance of the Victims of the Holocaust will be dedicated to the memory of these precious children. The theme: "Children of the Holocaust: Their Memories, Our Legacy," brings to the forefront the importance of teaching today's children about this unprecedented and unique event. This theme reminds us all that unless the tragic story is passed on to future generations, the memory of their experiences could be diminished or lost forever. Education is the most critical response to the need to remember this history in perpetuity. As the survivor generation fades away, education about the Holocaust and the rich culture that was destroyed becomes even more crucial to Remembrance. In 1980 a unanimous act of Congress established the United States Holocaust Memorial Council and mandated it to lead the nation in annual civic Days of Remembrance commemorations; to sponsor the national observance, and to encourage appropriate Remembrance programs throughout the country. This annual observance has become the principal education and commemoration activity of the United States Holocaust Memorial Museum since its opening in 1993. Nationwide, annual civic commemorations of the Days of Remembrance will be observed from Sunday, April 19 through Sunday, April 26. Yom Hashoah, the International Day of Remembrance is Thursday, A April p 1 23, 1998. We invite ou to join u y � s in observing these Days of Remembrance. Marian Craig Gilbert of the Museum's Days of Remembrance program will contact you soon to offer suggestions for arranging an appropriate observance and to request a Proclamation (suggested language is enclosed with this letter). Please feel free to contact Mrs. Gilbert for further information or assistance. Her office telephone number is (770) 650 -7712. We look forward to working with you to commemorate the memory of the children lost in the Holocaust and to inform younger generations about this important part of twentieth century history. Sincerely, ( , ee • enj amin Meed Chairman, Days of Remembrance A Project of the United States Holocaust Memorial Council 100 Raoul Wallenberg Place, SW, Washington, DC 20024 -2150, Telephone (202) 488 -0400, Fax (202) 488 -2690 Cit y b Council Agenda Item No. 6e March 23,1998 i PROCLA IATION DECLARING APRIL 25 AND 26, 1998, TO BE A WEEKEND OF SPIRITUAL REDEDICATION AND PRAYER IN BROOKLYN CENTER WHEREAS, in 1952, an event was inaugurated by the Christian Leadership groups in the United States Senate and the House of Representatives; and WHEREAS, the annual National Prayer Breakfast has become a time for the rededication of the individual and the nation to God; and WHEREAS, many states and local communities have sponsored similar events at the state and local level; and WHEREAS, a volunteer committee of concerned citizens has joined together as the Brooklyn Center Prayer Breakfast Committee, Inc., to sponsor an annual Brooklyn Center Community Prayer Breakfast for a similar rededication of local community leaders, business representatives, our city, and its citizens to high Judeo- Christian ideals; and WHEREAS, the committee is planning the nineteenth annual Brooklyn Center Prayer Breakfast on the 25th day of April 1998 at the Earle Brown Heritage Center; and WHEREAS, the committee acknowledges our dependence upon God in our personal lives and in the life of our community; and WHEREAS, there will be an emphasis upon prayer the entire weekend in our personal lives, in our community, and in our churches, to seek God's guidance, protection, and blessing; and WHEREAS, the keynote speaker will be Jim Murphy, who will share his experience of walking across America from coast to coast carrying a cross. NOW, THEREFORE, 1, AS MAYOR OF THE CITY OF BROOKLYN CENTER, State of Minnesota, do hereby proclaim that April 25 and 26, 1998, be designated as a Day of Spiritual Rededication and Prayer in Brooklyn Center; that it calls upon all citizens to reflect upon our heritage and join in quiet reverence and dedication, and that it calls upon the citizens of Brooklyn Center, both youth and adult, to join hundreds of their neighbors and fellow citizens at the Annual Prayer Breakfast on Saturday, April 25, 1998, at the historic Earle Brown Heritage Center. I further encourage our churches in the community to particularly pray for our community in their worship services on Sunday, April 26, 1998. Date Mayor Attest: City Clerk City Council Agenda Item No. 6f March 23, 1998 • • City of Brooklyn Center A great place to start. A great place to stay. MEMORANDUM TO: Michael J. McCauley, City Manager FROM: Sharon Knutson, City Clerk DATE: March 18, 1998 SUBJECT: Licenses for Council Approval The following companies /persons have applied for City licenses as noted. Each company /person has fulfilled the requirements of the City Ordinance governing respective licenses and submitted appropriate applications and paid proper fees. Licenses to be approved by the City Council on March 23, 1998: MECHANICAL SYSTEMS Air and Furnace Care 8733 Humboldt Ave. N., Brooklyn Park Blaine Heating, Air Conditioning & Electric. Inc. 13562 Central Ave. NE, Anoka Changing Climates 1029 Paul Parkway, 9206, Blaine De1Mar Furnace Exchange, Inc. 4120 83rd Ave. N., Brooklyn Park Doody Mechanical, Inc. 520 Front Ave., St. Paul Faircon Service 1891 W. County Road "C," Roseville Ron's Mechanical, Inc. 12010 Old Brick Yard Road, Shakopee RENTAL DWELLINGS Initial: Bruce/Karen VanderSchaaf 5400/02 Russell Ave. N. Renewal: Dennis J. Bona 5207 Xerxes Ave. N. Joseph/Patricia Simmon 2913 64th Ave. N. Joseph/Patricia Simmon 3715 69th Ave. N. TAXICAB COMPANIES Town Taxi, #53 7000 57th Ave. N., Crystal 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer City Council Agenda Item No. 7a March 23, 1998 • i MEMO To: Michael J. McCauley, City Manager From: Ronald A. Warren, Planning and Zoning Specialist Subject: � City Council Consideration Item - Planning Commission Application No. 98004 Date: March 18, 1998 On the March 23, 1998 City Council Agenda is Planning Commission Application No. 98004 submitted by Shingle Creek Land Company requesting preliminary plat approval to subdivide into three lots, two existing parcels of land totaling 7.28 acres, located at the southeast quadrant of Xerxes Avenue North and Freeway Boulevard. Attached for your review are copies of the Planning Commission Information Sheet for Planning Commission Application No. 98004 and also an area map showing the location of the property under consideration, the Planning Commission minutes relating to the Commission's consideration of this matter and other supporting documents. This matter was considered by the Planning Commission at their March 12, 1998 meeting and was recommended for approval. It is recommended that the City Council, following consideration of this matter, approve the application subject to the conditions recommended by the Planning Commission. • Application Filed on 2 -1= -93 CicV Council Action Shout d Be Taken By 4-13-98 (60 Days) Planning Commission Information Shea Application No. 98004 Applicant: Shingle Creek Land Company Location: Southeast Quadrant of Xerxes Avenue North and Freew•av Boulevard Request: PreIiniirary Plat Tne applicant is seeking preliminary plat approval to subdivide into three lots, two existing parcels of land totaling 316,83 sq. ft. or 7?S acres. Tne prope,^y in question is currently zoned I -1 (Tr.dustrial Park) and is located at the southeast quadrant of Xerxes Avenue North and Freeway Boulevard. It is bounded on the north and east by Freeway Boulevard; on the south by 1 - 94; and on the west by Xerxes Avenue. T xis property is the subject of a planned unit development rezoning to PUD /7 -1 and a rm phase development plan approval for a 104 unit Extended Stay A.- nerica Motel under Planning Commission Application No. 98005. T:ne proposed prope..ty is currently rade up or f`vo parcels ofland totaling 7.23 acres. Parcel A is part of Tract B, RLS 1377 and Parcel B is former surplus Highway right -Of -way that once served as the off ramp from I -94 to Xerxes Avenue. Parcel B has a very lengthy and cl: nbersome "metes and bounds" legal description. Shingle Creek Lard Company is the owner two parcels and their proposal is to create twee lots, the most easterly of which is proposed for development by Extended Stay America. Tne new legal description of the property is proposed to be Lots 1, 2 and 3, Block 1, Shingle Creek Fifth Addition. Lots 1 and 2 would each be 100,000 sq. ft. (2.3 acres) eacin and would be north and south of each other in the westerly por*son of the plat. Lot 3 would be a triangular shaped parcel of 116,83 sq. acres) on the easterly side ofthe proposed plat. Lot 3 is the Extended Stay America site and Lots 1 and 2 would be sites for future development. zc=a ordinance requires that all parcels rave frontage or. public right- of -way. The proposed Lot ? has frontage along I - 94, however, no access to that roadwav wi obviously be allowed. 7ais parcel is in effect landlocked Wizhout some type of access arrangement allowing access to the site over the pro—posed "Lots 1 and 3. Tne applicant is proposing to provide appropriate access to Lot 2 with the dedication of a 30 ft. wide access easement. Fifteen feet of ire easement would be located along uhe eas property line of Lot 1, while 15 ft. of the easeme would be along the westerly proper 7r Hne of Lot 3. 7h1S arrangement should provide appropr.ate access to Lot 2 .et �? she a rt° _ of t` he z o r �i e foot v�' e vZ3l taC° a i e c y ` u _.nd �:t ilk' j : S '.'v: �e prG it.?d on each oi: the lots at ad Pace -1� -9S s:de and -ear lot lines. Ten toot tivlde d airage and utility ease rents w1i e v' I b pro tded adjoinin r �ht -of -way lines including Free-,vay Boulevard, and I -94. The plat also shows a 29.808 sq. ft. (.68 acres) ponding area on the easterly portion of Lot 3. This area will be protected by a drainage and utility easement and will be the site of the proposed ponding for this entire area. This pondirg area is subject to Siriingle Creek Watershed Management Commission review and approval both with respect to the plat and the proposed site plan. This will be the erdy Bonding area for this 7.28 acre area. Shingle Creek Watershed Management Commission review is scheduled for ;March 12, 1998, the same day as the Planning Commission meen ng for this proposal. The City Engineer is reviewing the prelirm-nary plat submitted and may offer additional written comments for the Planning Commission's consideration. A copy of the preliminary plat has been forwarded to Mai i /DOT and their comments have been re also. It is not anticipated that ;tiN/DOT will have much in the way of comments with respect to the proposed plat. A public hearing has been scheduled for this reli.nninary plat and notice of the PI Q P y P annin Cotrzaission s consideration has beo ..n published tin the Brooklyn Center SurJ1 cat. RE C 0 MMEND ATTON i ne proposed prelim - nary plat appears to be in order and approval of t:-iis application is recommended subiect to at least the following conditions: I. The final plat is subiect to review and approval by the City Engineer. 2. The final plat is subject to the provisions of Chapter 15 of the city ordinances. Appropriate driveway and cross access easements shall be developed and tiled with the title to , _He properties in question_ These easements, agreements and documents are subject to the review and approval of the City Engineer and City Attorney prior to final plat approval. .. The storm d-rainage system and the desiQT' C: l e ware- Wr ° `� ..tee to ration fac c:. � subject to ule review and approval of the Shingle Creek Watershed NIana,ement Commission Brior to final plat approval for this proposal. P a reas °' _ , � .,ulr..a as .,art o the ., _t n -� r { _ 'n � o�-Bn d.- a ge r Ian sha �e prote.,�..� by an approved easement. The easement documents s'hail be executed and filed w-itl, Hennecin Countv as car Of the fral plat. �3,e_ -I2 -98 l(I 1_ = - Illy / •� %y / / u - I 'I - I .. I I II� I r - - ` �'� 1 y . � �'_- __._ -- "_ t � `` `-•_' {' - -`- �� 1 /�� :�-_ . /�- �/ i 1 �� .! \•;� �. 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IIK>C-KLYII CENIU1 FMJL41PLAM MAT (119 NO 07; 01 I(X-E CMEY 15 1) f A[ XA I "I C�Iy � ( City Council Agenda Item No. 7b March 23, 1998 1 t 4p MEMO To: Michael J. McCauley, City Manager From: Ronald A. Warren, Planning and Zoning Specialist Subject: City Council Consideration Item - Planning Commission Application No. 98005 Date: March 18, 1998 On the March 23, 1998 City Council Agenda is Planning Commission Application No. 98005 submitted by Extended Stay America, Inc. requesting rezoning from I -1 to PUDII -1 and first phase site and building plan approval through the Planned Unit Development (PUD) process for a three story, 104 unit efficiency hotel to be located east of Xerxes Avenue North. . Attached for your review are copies of the Planning Commission Information Sheet for Planning Commission Application No. 98005 and also an area map showing the location of the property under consideration, various site and building plans for the proposed development, the Planning Commission minutes relating to the Commission's consideration of this matter e and other supporting documents. This matter was considered by the Planning Commission at their March 12, 1998 meeting and was recommended for approval through Planning Commission Resolution No. 98 -1. It is recommended that the City Council, following consideration of this matter, approve the application. A resolution approving the application is offered for the City Council's consideration. Also, an ordinance amendment redescribing the property to be rezoned within this Planned Unit Development is offered for first reading by the City Council. The new description provided with the plat is being used for the ordinance amendment. The final plat will have to be approved and filed before this description can be utilized. Application riled on 2-12-98 Ciry Council Action Should Be Ta:Ken by 4- 13-98 (60 Days) Planning Commission Information Sheet Application No. 98006 Applicant: Extended Stay America, Inc. Location: Southeast Quadrant of Xerxes Avenue North and Freeway Boulevard Request: Rezoninc. /Site and Building Plan - ( PUD /I - o ( ) T'he applicant, along with Shi.ngie Creek Land Cornpany, is requesting rezoning and the first phase site and building plan approval through tHe Planned Unit Development (PUD) process fcr the land located a -�� t the southeast quadrant of :�e..�.,s Avenue Norh and Freeway Boulevard. i ne rezoning would be from the c - g ; current I I (Industrial Park) zonin designation to PUDt1-I (Planned _ Unit Development/Industrial Park). The first phase site and 'building plan approval request would be for a 104 unit efficiency hotel proposed by Extended Stay America. T"ne property proposed to be rezoned to PUD /I -I is all the property bounded by Freeway Boulevard on '-he north and east; I - on the south; and Xerxes Avenue on the west. The Extended Stay America site is to be located on the easterly portion of this property and is Lot 3, Bloc` I of the proposed Shingle Creek 6th addition plat comprehended under Planning mm Coission Application No. 98004. Other developments for Lots I and 2 of that p lat will be subject to review and approval under the Planned Unit Developrner_t process at the time proposals come forward. Only the Extended Stay A. proposal is comprehended under this application. The total land area being considered under he rezoning is 316,835 sq. it. or 7.23 acres. The Erended Stay America hotel site is 116,836 sq. IL . or 2.68 acres. Extended Stay America has reached agreement w th the owner of the propertytyy to acquire the proposed Lot 3 for development of their hotel. Transient lodging as defined in the Brooklyn Center zor ng ordnance refers to lnultiple iv-rig acco=odations such as a hotel or morel in which lodgL,ia is co=only off for pe ^ods 0f less than a week. The efnciencv hotel concept, as proposed by Extended Stav mnerica, is desia;*ied for persons seeking hotel accor s for a week or longer (although aiahtly rentals are also available). A6anowled- ent of the longer term stay concept would be appropriate with any approval of his application. - otOlS, motels grid 4ansient lodaina uses are not acknowled uses u1 the I -1 zoning disu_ct. Ur. until 1990, hotels and Some Specific Other were acknowledged Speciai uses in the zO7 r: dSt%Ct gri LOLId be 3uLr0 z u" 0u_'? e '??Orit�`1? Or a Special'iSe 1 i .':g0, re Par' i Ciry rezoned property in this area, specifically -He area south and east of Freeway Boulevard and Shingle Creek Parkway, to C -2 and removed the special use provisions from the 1 -i zoning district uses. Also about the same time, the City established the Planned Unit Development process to, among other things, promote flexibility in land development and redevelopment. Concern on the part of the City at that time was that convenience food restaurants and some other uses such as gasoline service stations were inappropriate for development on particular properties v the I -I zoning district. The City was not necessarily opposed to restaurant or hotel uses at these locations, but was concerned that the special use ernt rocess would t F F no protect the interests and concerns of the City. The PUD process was considered appropriate for considering anything other than light industrial or service /otrce uses for I -1 zoned property. It should be noted that the City has rezoned a number of parcels in the industrial par{ area to PUD/I -1 over the past few years. The area located between Shingle Creels and Shingle Cre--k Parkwav northerly of Freeway Boulevard had been rezoned to PU - ac /I I to ac�cno Ied �e the Inter related development and parking concerns of various uses in this area. Also, part of that PTJD rezon_' a6mowledged the legitimacy of the Milton Hotel in the Planned unit Development district and the AmericInn Hotel was also approved in 1996 for inclusion within this Planned Unit Development area. mother significant rezoning in this area is the property immediately north. of Freewav Boulevard between the Shingle Creek Plaza II otTlcelindustrial building and Schmitt itiiusic, which was rezoned to PUD/I -I in 1996 and is the current site of the Country Inn and Suites and T.G.I.Fridav's restaurant. All of these proposals show how the City has utilized the . Planned Urit Development process to consider specific uses based on the plan being proposed in order to authorize their use in an otherwise industrial park zone. The same is sue with the proposed appiication. A Planned Unit Development proposal involves the rezoning of land, to the PUD designation followed 'ov an alpha numeric designation of the underlying zoning district. This underlying zoning district prow des the regulations governing uses and structures within the Planned tint Development. The rules and regulations governing that district (in this case I -1) would apply to the developrnent proposal. One of the purposes of the PUD district is to give the City Council the needed tZnbih y in addressing development and redevelopment problems. Regulations goner aria uses and structures maybe modiEed by conditions ultimately iTnposed'ov the City Council on the development plans. T're Pla.: g Comrnission's attention is directed to Section 35-355 of the City's zoning ordinance which addresses Planned Unit Developments (attached). FIE ZON,�G The PL-D process involves a rezoning or land and, :her °tore, is subject to the rezoning procedures ou'tli -e LTl Section 3 -? 10 of the zoning ordinance as well as the City's reZOili evaluation policy and review guidelines that are contained in Section 3 T:he policy and ieW zaidelines are also arched for the Corru -'fission's review. - . Ca _ T applicant has provided a written submission describing generally t1lieir proposal and also comments directed specifically to each of the points contained in the rezoning evaluation policy and review guidelines. The concept of the etnciency unit is to provide U ly furnished hotel units which have an additional kitchenette area containing an apartment sized refrigerator, two burner cook=p, microwave, coffee maker and other eating and cooking utensils. As indicated previously, rooms are usually rented on a weekly or longer basis, although nightly rents are available. Persons utilizing this type of facility are oven business travelers, consultants and other persons on extended assignments, persons relocating or building a home, persons in training, e,c. It is another niche Ln the type of hotel accor- cdations offered to prospective customers. As with all rezoni:-ig requests, the Planning Commission must review any proposal based on the rezoning evaluation policy and review guidelines contained in the zoning ordinance. The policy states that zoning classifications must be consistent with the City's Comprehensive Plan and must not constitute "spot zoning ", which is densied as a zoning decision which discriminates in favor of a particular land owner and does not relate to the Comprehensive Plan or accepted planning principles. Each proposal must be considered on its merits and measured against the City's policv and against the various guidelines which have been established for rezoning review. The foilo ring is a listing of the rezoning guidelines and the applicant's response to each along with staff comments relating to both. ® A. IS THERE A CLEAR A;`+D PUBLIC NEED OR BENEFIT? Aoalicant: Yes. Currently there are many cons- ers who are staying in the Brooklyn Center area for extended periods of time, however, no pure ..xtended•stay lodging facilities exist. The pure extended stay lodging faclity provides each west with their own in -room cooking facilities allowing them to feel at home even though they are not. Staff Comment: We concur that providing an additional type ofhotel facility may be of benefit to the traveluig public in the city. We also believe a public benefit of this development is tLe uTtlii?'tion of land in a mar^er'h' iiC 1 can, be considered consistent w?th aeve!oomen t criteria established oy the City. It is not anncipared that this devr- lopment will be a detriment to the community but, on the other hand, be a positive factor providing additional se vices to people in the i=ediate Brooklyn Center area. B. IS T't-IE PROPOS ZONT N'G CONS ISTENT WITH AND CO NMATIBLE 'WITH SURROUNDING L.kN - D USE CLASSTPICATIONS? -., -78 Applicant: Yes. across the street is the Count, ^r Inn and Suites hotel and a T.O.I.Fridav's restaurant. Staff Comment: We believe, as will be noted later in this report and in the review of the site plan for the proposed facility, that the development of the Extended Stay rnerica hotel can be considered consistent and com pat bie with surrounding land use classifications and developments. This area does have other hotels and there" a large employment base surrounding the base that can Lake use of such facilities. We also feel that the site layout, landscaping, parking and other physical features will be compatible w tlh surrounding land uses. As indicated earlier in this report, otl`ter Planned unit Development rezonings have comprehended 'hotels in this area and the area along Freewav Boulevard has Iong been considered appropriate for uses desiring to take advantage of the freeway exposure that will exist. C. CAN ALL PERMITTED USFS IN THE PROPOSED ZONTNG DISTRICT BE CONTEMPLATED FOR DEVELOPMENT OF THE SUBJECT PROPERTY? Aoulicant: The applicant had no specific response to this guideline. Sraff Comment: We believe that all of the pe^Lnitted uses and proposed uses car_ be contemplated for development in this proposed Planned tint Development zoning district. This is the first phase and two other parcels of land will be available for redevelopment. The owner has expressed an interest and desire in providing uses that will be compatible with the extended stay hotel contemplated. It should also be noted that the development of this site s proposed will not have an adverse effect on develouinz Lhe remaining parcels in the area and in the industrial parr particularly. We will look for compatible development, as a possible Planned Unit Development for the adjoining and adjacent sites. D. H `,, E THERE BEEN StiBSTANTI3,L PHYSICAL OR ZONNENG CLASSIFICATION CKANGES IN THE -AREA. SINCE THE SUBJECT PROPERTY WAS ZONBD? Acnlicant: Yes. T1_e prope across the sz:eet was rezoned `� Indu - Lial to Conunercial so ..a. 'fie COLnII inn and J a 1Q 1 e ..C.i.?'r Q3V CQU:Q Oe p `7 z e , 1 J - :_ -QO S taff Ccmment- The apolic --it's observdtion is correct, however, the rezoning was from Industrial Par'_- to Planned unit Development with an Indus"ial Park l nderlying zoning district Which would allow the specific hcte! restaurant use proposed under the T.G.I.Fridav's and Count inn and Suites proposal. We have reviewed some oC the history of rezoning, Comprehensive Plan amendments and zoning ordinar ce er Z � .dr.,ents relating to this specific area. As mentioned, zoning'classiiication changes were made in order to rule out some land uses that the City believed were inappropriate for the indus—,.ial Park area a.2a !us site .l: pay .cslar. The use being proposed in this Planned Unit Development is not considered inappropriate and is not one of the inaporopriate City w uses the ished to discourage from locating in the industrial Park. Tile Pt'D process is believed to be the appropriate vehicle for considering such uses as the Extended Stay America hotel proposal. E. EN THE CASE OF CITY IrTTIATED RZZONTNG PROPOSALS, IS THERE A BROAD PTTBI,TC PURPOSE EVIDENT? This is not a City inititated rezoning and his standard, therefore, does not apply. F. WILL THE SLBJF'CT PROPERTY" BEAR FLTLLY THE ORDIti ANCE • DEVELOPMEN RESTRICTIONS FOR THE PROPOSED ZONING, DISTRICTS?, Applicant: Yes. The development will be customized L-t order to adhere to the standards imposed by the Council Staff Comment: We believe the subject property can bear fslly the ordinance development resu for this Planned Unit Development proposal based on End.inQs which would reed to be made by the City and a development agreement between the City and the developer wt'?ch would address any issues and would acknowled_e the site plan as Pan of the development agreement. The applicant's proposal will be required to be reviewed by the Shingle Creek Watershed -Managernent Commission and is subject to ponding requirements to control the rate and quality of run off in this entL� area. it appears, as will be reviewed later, that parking, setbacks, access, circulation and landscaping w? ll be appropriate. G. IS THE SLBJECT PROPERTY GENFR_ -kL,LY L "SUITED FOR USES. PERMITTED IN THF_ PRESENT ZONTNTG DISTRICT. WITH RESPECT TO SIZE CONBIGUR-- kTTON. TOPOGR.aPH'Y' OR LOCATION? -l? -98 applicant: Yes. With respect to configuration and location. State Comment: The site in question is not unsuited for development as an I - (Irdusziai Park) use. It has, however, long been believed that this site along with other sites along Freewav Boulevard should be used for a more intense development than a light industrial manufacturing type use. It is believed that a use that needs good visi'cili7 along the fretway, such as a hotel or restaurant, would be appropriate. The Lxtended Stay m Aerica hotel proposal is believed to be an appropriate use of the property. Also, the likelihood of service/office or light industrial development in this area within Lhe next few vears is remote. H. WILL THE REZONING RESULT I,i THE EXPANSION OF A ZONING DISTRICT WA I'ED BY: 1. COMPREHENSIVE PLANNING: 2. LACK OF DEVELOPABLE LAND TN A PROPOSED ZONTNG DISTRICT: 3. THE BEST INTEREST OF THE CONTNRt Applicant: All of the above. Staff Cornment: It is believed that the creation of a PT D /I -1 zoning district in this area provides for the necessary flexibility in dealing with the development issues for -is site. The proposed development, in our opinion, is in the best interest of the community and is not in conflict with the City's Comprehensive Plan. I. DOES THE PROP DEMONSTRATE MERIT BEYOND THE INTERESTS OF AN OWNE OR. OWE RS OF AN INDIVIDti AI, PARCEL? A pplicant: Y ..s. See A above. Sta*f C CLT�I'Ient: THe proposal appears t0 - ' — , V-- ,iler'it beyond only the interest of ' a particular property owner and will lead to an upg:-ading in rile site and physical characteristics in this area as well. The development proposal does provide a quality looking building and die use can be accorimodated n t Es area as well. • Pa • SITE -\ND BUTLMNG PLAN PROPOSAL. T he proposed plan calls For a three story, 104 room ex:er_ded stay or eficiencv hotel, that would be located on an approximate 2.6 acre site beirig created under the proposed Shingle Creek 5th Addition plat. The building will be an L shaped building w1tlh a total building area of 45,450 sq. ft., 15,150 sq. fl. per floor. ACCESS/PARKING Access to the site would be gained via nvo access points located off Freewav Boulevard, one opposite the shared access se ^wing Shingle Creek ?base II and the T.G.LFriday's /Country Iran and Suites site. r d .c Tne oche, access will be Iocate,. along �..�e west side of the .h Extended Stay .Ame -ca site and will be a shared access for which e •n ase, e at documents will need to b e prepared, to provide access Co the adjacent roper to the west. This access 1 P s c ..ss lines up with the access to Shingle Creek Plaza II on the opposite side of Fle:.w Boulevard. A point that needs ' T to oe c ,armed with respect to the width of this access is that she zoning ordinance permits a max:.mum access w e n o c - 1 wi dth of �0 ft. at the property lin... 1 «e proposed ac is at leas 40 ft. in width, and either the width of the access will need to be reduced or a concrete deliniator dividing the flow of traffic in and out of the site will need to be provided if the access continues to be over 40 ft. in width. Further review of this proposai by the City Engineer is in order and both options are ocen to the applicants. The building will ce generally located in the center of this triangular shaped site with parking surrounding the building. The plan provides 114 parking spaces, each meeting t-he minimum requirements of the zoning ordinance. Five handicapped spaces are being prodded, three at the main entrance to the building and two along the westerly side of the building. The par.{ir�g requirement for such a Facility is based on the number of rooms and employees at the maximum shift. The parking requirement is one parking space per room and one per employee at the maximum shin. With 104 rooms and eight employees, a total of 112 parking spaces are required. Again, the plan provides 114 parking spaces. All driveways servicing parking areas are a minim of ? : in width. which meets the — =-imum standards set forth in the zoning ordinance. B -612 curd and g-, fitter is noted as being provided around all parking and driving areas. Tais includes cl.:ro and gutter along the westerly side of the property and appears to be deliniating both sides of :he sl— ed access In the area. GRADENG/DR.AI AGE/UTTLITTES , The drainage clan is proposed to Crain the parcinz lot into six catch basins located at various points around the hotel building in the parking lot. Storm water will'oe collected in these catch pas - :.s and discharged at two locations into a proposed sto:_L water pond at the east end of the oroper-v. This pond is sized to accommodate storm water nan oz mom this site and the two Proposed lots directly to the west. .= -`ter eaenent 'r the -.end... storm water 'Mill be discharged nto tr'_e adlac °nt N—NDO T ditch .°.long r' t °:S le 7 --. A NLNDOT pe=' - , n °C°i` ° r . aS vee . r . �.... iC. D? QP -12 -9s this work. The pond servicing this site is sc ,eduied for review by the Shingle Creels Watershed NIar, rent Commission on March 12. 1493. Sanitary sewer will be connected to Llie building at the northeasterly corner and tied into existing sanitary sewer within the Freeway Boulevard right -of -way. A looped water system will be provided around the building tying into existing water main in Freeway Boulevard at two locations. The City Engineer is reviewing the drainage and utility plans and may have additional comments for the Comrnission's review. It is likeiv that there will be a need for utility easement agreements relating to the adjoining precerties because water and sewer services will be provided from the Extended Stay America site. See City Engineer's comments at�.ached. LANDSCAPF� G Th l he applicant has submitted a landscape plan in response to the landscape point system utilized by the planning Commission to evaluate such plans. This 2.68 acre site requires a total of 2003 landscape points. The applicant proposes to meet this requirement by providing a variety of plantings including shade trees (100 points - 10 trees), coniferous trees (78 points - 13 trees), a decorative tree (1.5 points) and shrubs (21.6 points - 43 shrubs).. T'neir plan shows additional shrubs beyond the 43 indicated for meeting the point requirement. This amounts to a total of 161 shrubs plus an additional 1- shrubs being used for screening along the Freeway Boulevard greenstrip to shield the oarking lot from the a ' * t om road way. Alto-ether, a total of �0_ points in shrubs is shown on the landscape plan. The plan itself calls for three itifarshalls Seedless Ash and 'tour Redmond Linden along writh three Heritage Birch. The Lle:itaae Birch are located in a clump of three on the south side of the drainage pond. Two Marshalls Seedless Ash are located in the Freeway Boulevard greenstrip and one on a parking lot island area northwesterly of the building. The four Redmond Linden are located on parking islands northeast of the building and on the easterly leg of the building. Thirteen Colorado Spruce are rovided on the site ten, of w ' w' e p n loch �lI be located in the Fre Boulevard greenst—ip, six in a clump on the nor therly end and four on the north side of the pond and t`zee on the south side. A combinaron of Alpine Currant and Techny Arborvitae are provided to screen the parkkng lot from F ree.vav Boulevard. also, a solid row of Technv Arborvitae is located along the south parking lot adjacent to the I -94 area. A Pink Spires Crab is located in an island area in the train or front portion of the parking lot. Foundation shnibs such as Nanrivberry Viburnum, Skandia Juniper, Spreading Y ew, Anthony Waterer Spirea.. Darts Red Spirea, Ajuga and Hosta as well as various a_nruals are located a+Tound the perimeter of the building be ^Veen the building and parl -ing lot. Sod is indicated around the building w1t`n seedL-ig to be crovided around and in the pondLng a.-ca. Underground imgation is indicated on the plan notes to be provided. I Pate 8 • BURDING. Tie building elevations indicate the exte rior of the Extended Stay Arnie, ca to be t-wo contrasting colors of brick. Tne lowest level will be a darker or royal oak color with a soldier course separating it from a glacier white color brick covering the upper two boors. Asphalt shingles are proposed for the roof mates!. Trim for the buiidiag will be gray, teal and white. LIGHTI�i G /7R.ASH The applicant had submitted a lighting plan indicating the location of nine parking lot lights surrounding the facility. The light standards w�il be 30 ft. high. Our main concern is that these partcing lot lights be shielded and directed dow - zi onto the Site so as not to create dare otf of the site. 1 Re plan does not indicate any wall mounted light fixtures. Again, our concern is that the tights not create glare off site. Tne site plan indicates that a trash enclosure will be located at the southeast corrier of the propetrY. Rio detail of the enclosure is prow ded. ± ae tms', enclosure should be of the same material as the exterior of the buildi,-i, and the gates should be an opaque material. Plastic slats are not acceptable for gate screen?l-ig. The plans :.s a whole, with some modifications, appear to be if, order. PROCEDURE nis PLD 1 -1 proposal, as previously mentioned is a rezoning with a specific development plan. �, such, it must go trough the normal rezoning process. Generally, re-zonings are referred to neighborhood advisor; groups. In this case, the Planning Commission is the advisory group for this Industrial Par'c area. a public hearing leas been scheduled and notices have appeared iz the Brooklyn Center. Suri/Post and have been seat to neighboring proper owners. It appears that with some clan ^cation, the Planning Commission should be able to make a recommendation w't;; respect to this plan at T tiursdav evening's mewing. attached is a copy of a letter received mom Sheree G= 5662 Xerxes Place, wZdn her cornments relative to t e rouosed p - \,1 /e10 , m. en t. ??l in ail, the st f believes this plan is in order and a draft Planning Comu-nission resolution is offered for the Flanging Co.m r-a ssion's consideration. lnis reSClutICR outlines the Planning C CM-miss ion considerativti of this matter and also sights recommended consideration for recorirnending approval of u e PT D rezoning as well as a set o conditions which will be ,tcul -ed ror approval Paz° 9 Will '-H _Y, i _ ___ �_1..1.I �'' b .� �r- -- - - � �� 1 � � '� -. :�- -.f i _ �� ulUUf' YUIU( AVl_ II :J 1 -I ��_I_� j / •t• _` \ ` '•' -�•� �' ! `` ` \�j �II � � ' �� =I I I I =1 III _ _- l �= = _ _ , _ , .� _ f. 3! 17I , _� t!��Slux evt Vii. — -- _ - — - _ �.. -_ — -- -- �. -- J - \� �',�j'` �, ar.l: � \ — f7 AVC, 'NX 4 U 6 S( 04 A— N'! LZ fmf AM OR l f_.L� �1_I I.la -I_l.l (_•!urS AYE. �� `-- - - - - -- �`- ._.- -� !`.__h t � —� l f L.� _) I tl_I�CII_l.-.(:l ( II Y I I!I - IA -1-1 L. Iux4ixUr AYE.) � ��`,; •' ;i'�`,,/�.. .�, � -.____ '� - �`'� - 1 1 ( �lU- 1l1'-- __1-_- � i r V�jl� _�__... -- .1 - ut -All • C• �CCeSSC^ I:SeS EP,C ;de tC the tCC °'GEn? prnClpai uses when IGCa[ed On file same rrOG with the use to .vhic;n it is accessory but not including any business or inCLSLPal uses. Such aCCeSSOr1 uses [0 Include but not be Ces`.tr:cted to th folloWlnQ: l . O it street parking. =. Public reereationai buildings and parks, playgrounds and athletic fields. _. Signs as pe=,mczed in ti:e 3rool:lyn Center Sign Ordinance. A . I ED UNIT DEvEL0P.N, 1. Subdivision I., Purpose. i ne purpose of the Planned unit Develecment (PUD) district is to promote fie tiblliry' in land dt.ve=rnent and redevelopme preserve a e.ically signi.dc ant and envlromr sensitive Site lt. at',sres. CG nS eiye ---rrJ .....�v and ensure a ugh quaiit-f of design. �i d :``.SiCR 2• Classification of P�� D1SutC:S; Pe...:ltted Uses- �ppiiC3t)1e Re gulations. • a. U7011 rezoning for a PUD, Llie dis�ict s ~ail be designated by the letters "PLL" followed by tre ?lD ia- ^,Mile : :C deSig latiOP_ Oi is Lidenvinz zoning QISu?Ct which, may be e the priiOr zoning classiucation or a new classification. Ln cases of mixed use P[,Ds, the City Council shall. whenever reasonably practicable, speciry deriving zoning classillcations for the various parts of the PUD. �; Zen it is not reasonably practicable to so specii' underlying J zoning classi :1cations, the Council may rezone the distict, or any part thereof, to "PUD- ' r , R� -gulaz s cove= ,,,z • uses and �,iC: L"1 PL )s snail be tale sczne as thcSe zove., ! ,z the urnderM -ng zoning dlstunet supjeCt tG t fO'i1c xina' l • RegL'latiGRS a aV be ncdi- °'? °CAL °SSiV by Conditions i cored bV the C� I the ;, ur_ c. at tl^le Of rezOnln'? to PUD. �. R ?ulatlonS are mOdi ed by iI =CaTlon on_y ' tO t�Ie ..:C.° -at necessary to Comply wii the development play_ of tine K,TDI . .n he Cas Of u1Su.Cts . 'Ore :C Pt D -�/l1 �D, t e Council si a.tl SieC :: J regialat:0IlS _Ca i :C 1St S '_C St c °S .__ ' +'C.t_Cus C S Of i e QiSt' Ct. J r C• �L ')CS S C deteininlP.(I ab� ilCab(e Ce�l�la .Cr uses OC StiLicCu,_s CCI land ud1CCC, ^,t to Gr in t.e vicirie, or h �L e PUD distrc: nic^ depend on the zeni of the P�;D district, ;,`Ie underivina zoning classificaticn of P distr;c- s be � - , a PUD ail de med ro be the zoning ciassi ication Of he distr;c :. Ir: the case or a dist rict zoned PUD,N - EX ,D, the underlyinz' zar P.� c, - L shah oe dee re l to be the elassi ication w,'ch allow, as a pernutted use a.1V use WiiCl: IS Ce.,, itiAC in u` e Pr district and Which results in the most CeSiiICEiVe re elation Gf adjacent. c ne-- -cv protcerties. 5ll ^C1viSicr, . ?.. Development Standards. a• A PUD Shall have a rnirlmuT. area CC One acre, exclu'd:ng land Inciured ;V the Lloodw'av Cr good 1 'inge overlay dlSu.c:s and excluding existing i��ntS -OE i.VaV, unless the CICV tInd that at Least one of the foIlowina ccnditions e:cists: L . 7,,ere ar- ' ',umusL d phys, . — nares of the roDer';J flf Of tl:e St I I Q lQ r ouzld n ne _hbornood SuCi^i that neyeloprn as a D will COnserVe a Chysicai Or te., ;i1 - eature OT itnpGr:anCe to the neig nbCrn00d or CCCPu,'litl; eC� pu I V _. 1 �e CrCperN is dir Lty 3dlaCe ^t:G Or aCfOSS ? b IC C'�tit- OL'vLa .'GiT: �TCpeI"! Wn.1Ci Ore ously was develGved as a PUD D and the a.v P �� P.. UD �zli ire ,, rce.ve,. as anal :r_c :on as an extension of :hat previously approved development; or property is located in a t w ^sitional area between different land uses az:d the Lug. development will be used as a buffer beEwveea the uses. 0. a PUD, overail dens:L,' for residential developments s;.ail be consistent .vi& Section =5-'00 or this ordinance. Individual buildings or lots w -,&Li D n a PrU may exceed these St andar-cs, provided :iaE densiry for tie enE:Le PUD does act e:ce °d ' e CeTLdr - Led standar Je :"ac'ks buff C " S ar.Ci _e °nSu:pS w�� a PUD Shad 4e conSiS:enE �ti;u SeC i ^C �ZCtIOn `-JUU Ci IS 0: ance.t:nless Liz - e elope' 'I ,:n r sL:a`le t0 Ch c. de Ci: i satisfaction .,.at a Lesser S'.?^:d2.rd should be perm: —m!d w ?h h addition Of a screening = ear^enE or Oth :niciza —dve meas - eS. m arl . ng cro > �GVIde :Gf 'LiSeS w: ^: * 3 _ �, D Shall be C ;PiSiSte :t w1t:`I t:`!e narSi:7Q 'e;atilietnePitS cGn:a;r. in Sec.i0n � j -a: ce un?e ' �C ^ �L- OL �?S Gr�L '? SS L%. deleiGper Can dtiTiOPSt;aLe t0 the Cl: Sarlsfac::OPL t�aE vSSe" S: riCard t1 ed e -- S%OU d C� pe, - ,MUD On is ZrCunds Gf the CC^ le^ie, ^.ta::�✓ o ceak Ja- - kL - I 2 de' .^:ds OV the 'Lis s :v�`^ t ee PVD. The CIS! iilatl io CC ,es ov2n a. ^t :I—Gs,— •.SAS or ''v"iC.^ are Ci ^.'v�Se aDDroved v y pie Ce::eral scar C —S. a. T-d Cit.; may allow more than one crincical building to be conscnlcted on each platted Iot within a P iD. b. PLC which involves only one land use or a single housing tvpe may be permitted Provided ;ghat it is otherwise con h the purposes and objectives of this section. C. Pt;D may oniv contain 'uses consistent with :he City's Comprehensive Pia:1. d. �.i1 ?rocerra to be included .vit��.in a K;D stiall be under unified o'.vrers; ip or control or Subject CO Such leg restr;ctiens or cove ° wt„h ants �; ;lay be neces . sarf to ....sari c.,,r:.piianc„ the approved development plan and site plan. Tae uniqueness of each PUD requires that specincations and standards for streets, utilities, public facilities and the approval or land subdivision may be subject to modifications from _Qe neraiIV Qevet" i.ina them- 1ne City Council may, therefore, appr th City QrdlnaIlceS Stret-'s, utilities, public faci lities a nd ',and subdivisions which are not I ' m compliance with uSUal Specifications or crdinance re ^ L'i:e,^.lenCS w It Is here fCUrid that such are not required Ir.:he U- terests cf the residents or or the Civ r. �ubci; 5. �cpIication and ReVie a. IMPIlenientatioa of a PliD shall be ccnt+elled by the development plan. T'r_e development plan may be approved or disapproved by the City Council aver evaluation by the Planning CorM ission. Submission of :he develecment plan shall be made to the Director of Place inff and Lnsuecdon on sued forms and accompanied by such infon.nation and d rie eeuntaEon as u_e City may deem necessary or convenient. but shall include at a minim nu*n the ollou, I. Szeet and utility locations and sides: ^. A dr nape plan iP_c:udi 1Q ICCa.iCn arld Size of pipes and :rater storage areas: = • A z - ading plan; A landscape plan; IiQ ti ^? clan CC o�`:er ° \ -_ .�..` ..n T ., 'ail - ^ ° ?T' '7 `�• -, an p J . SIC° Pizr, Sn OWZn (I t C 1l CCt1c.r, Oi all siru' Ct'Ires =d "'ar`ln� C. Bu11 n-? Cende nzs OC ofall sides Or all buildings CO ^C constructed in at least th :first phase oC development; and v 10. Proposed underlying zcning classiI, cation or classIIications. Such inlbrriatior..T:av be in a pr°lirrirar= c,T, but shall be sufliclenily cornpl[e and accurate to allow a:, evaivation 0 the ddve!ocme. ^.t by r-he C* v. . t ne Plar�ng CG121T:ISS10n J'%a1 ::0 id 3 vubllc Cle aring On the devei0prnent pia.,. �i0t1Ce OF such public hearing shall be published in the otllcial newspaper- , -nd actual notice shall be mailed [o the applicant and adiacent property owners as repuired'oy Section 3 10 ofthis ordinance. The Planning Commission shall review L` e development plan and make such recormniendations as it deems appropriate regarding the Dian '.Vithin the time IL - Ti its established by Section , 5-2 10 of this ordir_arce. c. rollotivir:g receipt Of 2 reeo=endatlons of the Planning CoC T.ission. L e City C C ; sh all Hold SuCrl he=ng as 1[ dee.Tis aocrCpRate re` the rrat ter. 1 :ie C Council sh all act _ucon the development plan: within the tLne limits established by Section 35- or this OrC:IianCe. r1 DDrovai of the deveioprnent plan Shall cons-:--Li—,..z rezor'ng Of t:`i prOpe�^I t0 PL'1J and conceptual apCrOVal OI :.!:e ele -merns Or the plan. In add. or, t0 the guidelines C ovided Lri Se on 3 ) -20, oC t+`'IS ordinance, the C Council Shall base 1tS act:oris on the rezcrLng upon the I0llowing C ^re. ^_a: 1. Co« padoiiit+ or the pia, with the standards. purposes and intent or this section; 2. Consistency of the plan wi:l.:. ^e goals and policies of the Compre: ^.ersive Plan; Impact OI ate plan or, :.he net GOrnCOd lri W'P.ICfi It 1S t0 Ce T �`? and :CC ., ,., :,e 3C: �'a3C, +' o r_te ^?� Site Or -n .' o . - der:Sit'ZS, C:rCU1arI0P., pali{I ? ;2.CIlIVeS, Dub11C IaC:11t:eS. recre'a::onal ar eas operi Spaces. and 0 ° ^..^,c and land _ ui�... _ sc..Din v . i tie City Council may attach s -c cH cor_ditions to firs approval as it :mav determr e to be necessary 'o better accomplish the pu:roses of 0- r0 C0: ^:5 •:C OI CII ar1V site t ''- . .'e Ce`ieiccer, shall Seek --12n approva! GLTiSux-it CO ct;0n +� oI h.:s CrdL W C °. �, add On CO the :._:ori:ariori S eCl =iCa iV required Dv v .: _.- ... L. :111. or:-auun er�err , IODIrlen Clle • he plan submitted for approval pursuant m Se ction s'-all be in substantial compliance wit the approved development plan. Substantial compliance shall mean that buildings, ear rig areas and roads are in essentially the sa�-ne location as previously approved; the rurnber of dwelilim units, ii ariv, has not increased cr decreased by more L`tan percent; the floor area of non esideritial areas has nor been increased or decreased by more Liar, 5 percent; no building has been increased in the number of ilcors; open space has not been decreased or altered from its origi� ^.al design or use, and lot cove- or any individual building has not been increased or decreased by more dean -10 percent. e. Pricy CO construction on any site zoned PUD, die developer shall execute a development agreeaen m t in a for satisfactory to the City. is :applicants may combine development plan approval with the plan approval required by Section 35 - 230 by submitting all inLor required for both simuItareously. g After approval of the development plan and the clan approval required by Section 35 _30, noLhing shall be constricted on Lhe site and no building pe, -m:s shall be issued except L--i conformity wiu� the approved plans. ® If w�tliin 12 tncn[lhs folloxirg approval by the Cit-f Council of tine development clan, no building permits have been obtained o r. if within I2 montFis after the issuarice of bU11dIIIg per: its no cors=11c:ion has commenced on the area approved for the PUD district, the City Council may initiate rezoning of the property. i. any major amendment to the development plan may be approved by the City Council following t:�ie sarne notice and hearng procedures specifled ir. this section. a� shall be considered major if it involves any change Beater than that ce.nn 'teed by subdivision -d of zhLis section. Changes which a_e dete,�nined by the City Council to be minor may be made if approved by the Planning Commission a�rer such notice and hearing as may be deemed appropriate by the Planning Commission. • _� -'9 Cizy cis; Erockiyn Center Section 3 ✓ -3G8 R;%CNING EVALUA7i0i`1 POLICY AiIND REViEVi GUIDELINES. 1. Purricse The City Council finds that effective maintenance of the comprehensive planning and land use classifications is enhanced through uniform and equitable evaluation of periodic proposed changes to this Zoning Crdinance; and for this purpose, by the adoption or Resolution No. 77 -167, the City Council has established a rezoning evaluation policy and review guidelines. 2. ❑„li f it is the policy of the City that: A. Zoning classifications must be consistent with the Comprehensive Plan, and, S. Rezoning proposais will not constitute "spot zoning', defined as a zoning decision,, which discriminates in favor of a particular landowner and does not relate to the Comprehensive Plan or to accepted planning principies. 3. Prcced Esch rezoning proposal will be considered on its merits, measured against the above policy and against these guidelines, which may be weighed collectively or individually as deemed by the City. Guideline] clear art+ be ne f it ? - A. Is there a �.e..r and public ne or S. Is the proposed zoning consistent with and compatibie with surrounding land use c'.assifications? C. Can all permitted uses in the proposed zoning district be contemplated for development of the subject property? C. Have there been substantial physical or zoning c!assificaticn changes in the area since the subject property was zoned? E. In the case of City- initiated rezoning proposals, is there a broad public purpose evident? F. �iVill the subject prCQe-, bear fully the ordinance develoCment restrictions for the proposed zoning disti icts? G. Is tiie subject property generaily unsuited for uses permitted in the present zoning district, with respect to size, configuration, topography or location? `!VTH the rezoning result in the expansion C 7 Cning district, warranted by: 1 1. Comprehensive planning; 2. The lack of developable land ,n the proposed zoning district; or, 3. The nest interests of the community? —ces the prc -osai C- ;Ticnst.-te „,erit '- - eyc -d t:"e int c an Owner or o'vvn of an div `idtiai ,,arcei7 Sew ion _�-'Z�8 Date: February 12, 1998 Project: Extended Stay America Brooklyn Center, NC HTPO Job #97 -182 Owner / Developer: ESA Management, Inc. 1550 N. Northwest Hwv. Park Ridge, IL x;0063 -1 463 Phone (847) 375 -0300 Fax (847) 298 -7532 Ezzineer: Hansen Thorp P°Ilinen Olson, Inc. 7565 Office Ridge Circle Eden Praise, _N2 5534= Phone (612) 829 -0700 Fax (612) 829 - -7S06 ESA tilanaaement, Inc. is proposing to build a three story, 104 room efficiency hotel (E :tended Stay America) off of Freeway Boulevard in Brooklyn Center. The proposed hotel has a total building area of 45,450 square feet (15,150 square feet per moor). Extended Stay America FLEciencies are designed ro appeal to value conscious guests on visits of a week or longer, but still provide them with all the necessary amenities and comforts. Each room is ^ally - mished and typically includes a queen size bed, color television with cable and reslete contioI, telephone with voice mail, free local calls and computer data port. Additionally, each room has a kitchenette with apartment size refrigerator, two burner cooktoa microwav eemee Faker, utensils and tableware. Ea.-_I prcce=. has on- pr, —Mlse laundr facili-, `or guest use. Roofs are usually rented on a weekly basis - although niQhtiv rentals are avaiiable, rooms permirdzg - and appeal to a wide variety of Quests such as self- employed business travelers, engineers and consultants on exzended assignment, persons relocating or building a home, persons in training programs. retirees visiting famiiv. and persons whose homes are beina remodeled or repaired due to damage. There is we.1kly housekeeping service and twice weekly towel service. i ne prose^ des are generally staffed by lour .ul -time and approximately ten -due person =e ?. T o help maim in ai;ord abi_i^ Cr -CCM :3t - . s, the zacilities do not ol iaaor e I�tensl'ae Jz: �iC.',s sucC. as caily :ic'a: irQ rcc m or r StuurantJ. • The Company was founded in 1995 by George D. Johnson, Jr. and H. Wayne Huizenga, who are the two largest shareholders of the company. Nl Johnson, who is President and Chief Executive Oticer of the Company, was formerly President of the Consumer Products Group of Blockbuster Entertainment, a division of Viacom, Inc. Mr. Huizenga, who is Chairman of the Board of Directors of the Company, is Chairman and Chief Executive Officer of Republic Industries, Inc. and was formerly Vice Chairman of Viacom, Inc. and Chairman and Chief Executive Off cer of Blockbuster Entertainment Corporation. The management team has extensive experience in the acquisition and development of real estate and the operation of properties on a national scale. Sanitary sewer and water will be served from Freeway Boulevard. Stormwater will be collected in catch basins on the site and discharged at two iocat ons into the proposed storm, water pond at the east end of the property. This pond is sized to also accommodate stormwater runoff from the two proposed lots directly to the west of the Extended Stay America Site. After treatment in the pond, stormwater will be discharged into the adiacent iMnDOT ditch along Interstate Hwv. No. 94. A yIn.DOT permit has been received for this work. Construction of this project is anticipated to occur in the Spring / Summer of 1998 in one phase. T it , • �` .... ' � �. \✓ � ri��,� ._.'tiµ - . + ",.,.._+ ' r �bf \i_�'. ♦ \ \ �.. + �_•w.. �i.%.�^- •'�:•.;i rN•:...: + ti.,..'... v im • w � ' u � , � �. \\ ,�,.:� ...; ...+:...,�,., -•. .r.«,._,. � ' t tot t . \ � f r )� �/� � � �� .." «'.. C,�•n7;; ^,:,i '.. ,. IM..Ywn '�••� ;1�`',.. � / t P.:�' i ;� - 1� •, i .. � �: � 157': �� • �+ '� � � � ..�,�.- >.�„ ..,, ,.,..,Mw �,,,. 1 tot t v IMP IWAY ...., _ _ ,.,., _.. ;,;' M.N _".w- '' �!d .�..,• ... '��, ry» ,'r. ,,.f , — .... --_�- of �t: v , ' SITE STATISTICS: i + a SITE AMA w 110,01.1 SO. or 2.69 ACRES EXISTWC Z" INf WOUSMAL (1 - 1) � - rna>DSED zalu+c: ellxJSmint- (1 -1) PLANNED UNIT OEVUOPUENr (rUD) I t! . 1 lwsrrnAt. I u i I - REOU RF rtITS: MIN. Dl DO. iRali SETBACK .. 50 FT. MRl. Dt! . Sl >c _ t>E sETDncic — toFT. Mill. DLDO. REAR , R ETDA CK -• 50 r T. \ rMKltlO SE10ACKS: 15 rL rnollT VCAR • `F ••\ AlwinEo rARKING S1At LS - 112 (i rEn noOM 1 i rEn fIP'wm) r :< Itl4 n \ rnor 05EU PARKIf10 STALLS - L 114 (5 11AtlUICArt ED) ~ -� \ PARKING STALL DIMFTJSIONS: 0'8' "DE X 19'8" OEEr 2 N (8 N1UE X 10'0' OEEr A.AI2liT (1JR0) DMA MINE M101)1: 24 FT. 01,1I1,01N0 PnallF.: TOTAL ULDC. AREA 50 45,4 SO. FT. (15.150 So. rT./rirx)n) i \ ` t �� `''•\ T(rF Or COUSITIUCTial: TYPE V, 1 11r. \ OW)PKICY: TYPE R - • r � \ `!� •.\ NOTE: ALL t)lurrlCons ARE To FACE or CURD llNt.FSS Nolrn 0111rnri1�r. _ �� \ :•.. 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S F T ^ o E. r ^ t r , , r if v iYK ,r�l j ' a.. .. _.. _....._ -. - _nl •r - - - _ — (J 1)AN1Al2Y - ____ -- nnrrn r (.(ruin Ir, - -------- ---- ,121V ff IL— MI_— I UI - - -- -- M��- - - - -- - ..w,..,.o... - — � Nouvefif`iif'rro� l�i -ER la i5YA ni -- - � - - r -- - - -- -- - Sri -- - ice - � - - --- - - �.. - -- — - - 11 1 Ff ML I -Alm fAlL Am— 11 [ILA LhA MIS 11 f la f ff., !! ! 0_7 Id TTJ filli— f T-11- _J AA i - _1 f - L_ -�:, I bm 0 • N ENIORz- NDU 1 DATE: 'March 6, 1998 TO: Ron Warren, Planning and Zorung Specialist FROM: Scott Brink, City Engineer SUBJECT: E.ytended Stay Amenca Proposed Preliminary Plat and Site Plan A review of the proposed Extended Stay Ar -erica lodging facility located on Freeway Boulevard has been reviewed. The site, grading and drainage, and utility plans were received by the Cit February 12, 1998, Iabeled "Preliminary - Not for Construction ", and submitted by the firm Hansen Thorp Pellinen Olson, Inc.('ri i PO). T' he following review comments are offered at this time. • Une proposed project involves the conssuction of a hotel facility on a site of over 7.3 acres. The hotel wZll occupy 2.7 acres or the site, leaving approximately 4.6 acres(tw•o lots) to be developed in t`ze future. In conformance with requirements of the Shingle Creek Watershed Management Commission, anon -site storm water treatment pond has been proposed and designed accordingly. An application for approval has been submitted with the Watershed accordingly, and is scheduled for consideration at their tifarch 12, 1998 meeting. Tl��e Watershed's engineer has reviewed the proposed plan, and has recommended approval pending receipt of a revised erosion control plan, an operation and maintenance plan for the pond. and a revised pond outlet detail(correspondence attached). The operation and maintenance plan for the pond can be incorporated into a standard utility and maintenance agreet-lent between the City and developer, typical of other am'eements executed in the past for similar developments. • Sanitary sewer and water service is proposed from existing services from Freeway Boulevard. Location of t`:e services and hock -up costs shall be the responsibility of the de` %eloper. • -t this time, it apearS ti at no e ccavation or disc ubance to Freeway Boulevard will be necessary as part of the utility LZstailarion work. If such excavation is necessary, the developer vi I I be required to secure a pe.=it from the City prior to performing utility work. 'ate: Service is proposed to be looped around the Lxtended Stav Site with 6 inch diameter _.lain from_ existing 8 itch services. 8X6 reducers will the - f .e�ore oe required. Future e :e:lsions to t`ie other two re^maininz parcels ffom t`ie 6 inch loon are also proposed. It is re o=—_nded that additional 6 L ^c i , - _fives �e added at the extension p01I1t5. In 3dC ?tl0n. 3 eases rent. Joli.t'u'ti.ity agr -t me - " 1 co ^ a aucr r '�� :. �_..... �r ne._i ,..5 iOpP_a.e hri_. ue necessary betvve e properies .f the fut._re s °d � e x ended Stay propertlf. lots are to - pe —ors. ''1 L. v i • Storrs se'.ver has b e en designed to s zntire sits. including capacity for the ot„er a remaining - Lwo lots. It is reconr mended t; -iat :he sto „ sewer be slightly extended to pick up drainage along the driveway to Freeway Boulevard, thus providing some additional measure foc the proposed and future developments. Storm sewer traversing across the Extended Stay site carrying starmwater from the future development should also include a utility easement, joint utility agreement or covenent as acrocnate. A joint access driveway to Freeway Boulevard has been proposed for the entire site. The driveway is approxi, 24 feet in width. Depending upon the type of future development on the other two sites, the proposed wid -' o; tl�e driveway may warrant fur*dier review. In addition, the driveway entrance at Freeway Boulevard is skewed as a result of the dnvewav and street alignments. In consideration of si,htlines to Freeway Boulevard traffic and the existing driveway located across Freewa Boulevard, a delineator (median), or other alignment adjustment should be considered. Again, a joint access agreemnt or shared covenent will be required of the three proper' --s. These are comments, cased upon the preliminary plans received. 3 -93 • SEE - GLE CREED WATERS= NLA =1 CO :yLIY ISSION PROTECT REtiTEW S(' 98 Extended St.av America Owner: ES A Management, Inc. 1550 N. Nonhwest Highway, Suite 401 Park Ridge, Illinois 60068 Purmose: Approval of a Starmwater NIa.nage:nert Plan for consu of a 2.7 -acre hotel L .cility on a 7.3 -acre site. Location: 2700 Freeway Boulevard, Brcelclym Center. Exhibits: I. Project Review Acnik-cLon subrtit :ed by Scott Brjn , C1ty of Brooklyn Center, dated February 20, 1998. 2• Hydroiegic (HydroC.AD) calculiatious prepared by H. R. Green Company, dated December 1997. D*ai ^_age, and U T Etv Plans prepared by I, T PO, dazed February =�, 1998. . '. Gr din Q plan prepared by H 7."0, last revised Nfarcn �, 1998. �- Letter uCB' ^rG l Ce miit approval for disc, ar?e to 1-694 IIgyt- ,�I -waV, dated �a..nu3Tr 199$. 6. Project R'tv File SC 9 6 - 1 41 . Findings: I. The proposed projectnvolves the coascuctiea of a ?hotel fa_cilir✓ on a 7.3_ ac: site. The hotel wiHI only occupy 2.7 ac—..s of the site lea ' vin aacromimately 4.6 acres (::,vo lots) to be developed in the future. An on -sire pond wiL be cousu Licted m the entire developed site. -- A comp fete pro,ec: rev;--w appiicat±on was received by the Commission on Febr?ar� ?�, I998. -0 ecmply wit:` the c0- a,� review period, the Commission must approve or Cenv ti is project review no later, than the Acri 9, 1998 meeting. SLX ::: Cays expl'.'es on Apr 26, 1998. - `+ w; mans show mo �re�'a:.ds on sitL. + Srt n0l: 'W :L Ce _. la.-�a stor_ w er locat a _ �t� : o ca r t.. or, u7.. �a.S: ..p �O ... .. SI"e. I':e = C:: ..as ,.et i zesig_ - :o ...... L ...fl l:l� .�.�a�.,... �. a d e :.....e ".J 'Ci __��J :vl :r^.ua3 .ar ';Yar� C:LP.:it'1 uea We�� L e CC'iit Ces.,-- aas :'. PRO REVI — w SC 98 -01 • F.xterlded St2v A merica 1CIO -year recd eievcLcn in I, e • - r and is S -.t b ; ;.e prcpased IowcSt Boor , 1evat.'on Is S5 1.0, SaVSi'fing Con'uTLSSIcn iiP °poat� r °QL'It° i?e. ^.tS. d. E cements have been provided over the pandi,-i; area. 7 • An rosion Control Plan of rprn, rock constrcctiar. e:t sedimentation barziers at catchbasin inlets, and silt Fence has P . f ,� be..n subrn.tt..,.. Recommendations-, ;approval pending receipt of: I. A revised design detail or pond outlet sLr%Ic:urt dernons s kin - = g or tZoatabie materials. _. An Operations and tilaintena*ICe Pian wP will maintain the outlet concol s=cture and cc.— marent pool depu: s in the pond. Tae plan shall be provided to the city in tle form of a recordable agreem that assures the d oceradons and ma.tnceaan ce procedures will be faithfully executed. :? peroval will be -iven upon receipt of above listed items at the or:ce of the Commission's e^ gee.. - ti � . zap 1 G� tiERY Iry : • -� T S O iv E - - leers for t .T ,e Ca m - scion an -c I. Taompscu, P �. Date I 6662 Xerxes ?lace Nort,i • Brooki;m. C--,ter, tiL 55430 tiI2�:9, 1998 City Of 13rookl Center Planning Commission 6301 Shingle Creek Parkway Brooklyn Cent(::, tiIN 55430 R,-: ?rope, -t-f on the comer of X—t:s kvenuc'+cry and F reewav 31vd. Re : ooing for development of a three stor✓, l C-* room hotel To WI -10M IT NLA. CONCI RN. I received a letter in the mail last week regarding a Public Hearing meeting on :�fareh l l th. I am responding in letter form because I am unable to attend the mecting that eve..ing due to my job, 1 hope you take this letter seriously. I am a -re:y an7 citizen because of this development. I am a long tirr_e residence of Bmoklyn Con te_. I was :wised he±e anal then I carne back and bou7lt a town, house in 1993 at Earle Brown_ To x-nhouses - state. I have watch the City of 3�:,okiyr_ Cwt er =a and expand beyond my dreams. raen T was a sd and wat�,hed Brcokdale be r_g built it was inctndible, % Earie Brown Farm ti= into a Convention Cen ter, businesses, etc. and I also �vatchcd Fligh�vay 94 bong bu:lt uoLZ'�c feu. ^.d sn.1 be love cn� ge is iZevi tab ie. It's par cI g-owing as a community, Now you are asking to build a hotel ac the sizett from where I live, Axe you nuts'! What about Property value? will that go down? i ne scene;! uom my tow�OUSe in the summer is beautircl. I do not want to see my horizon taken over oy a three story hotel -o way!!!! The ducks and deer I see -very spring arm Palmer Lake wL no longer be enjoyed because of a hotel. The t aEc urill inc. on the corner of Xc:xes and Freeway Blvd. H ow m uch mare � do we need? We have Ioung Cliiidr ; � this neighoorhood wl;o i:se L� at corner 3 lot It'rsed to be a g t ie: spot to enjoy but now add ail the noise besides. Is the hotel going to nave bright lights in heir parting lots? W oat kiid of sc, --=y am I lool6n- at now? Ir does t— paint a pretty nie:ure. Along the Freeway D lvd_ step in City of3rooklyn Ceirs has al:ead-� built .w*o hotels. Besides, we nave 3 hotels o Shingle C: °ek and then 1 big hotel of= H 2 way ; L0. How many ;here l.ore1simorels does ±leis ciry I k-- ow, we arc gr owing as a cori mun:ty and we :feed to e.:pand. ! h eard enouzh in my 'i- ea--ne t. -at when things are done for change, we ',e taxpayer always, always arnt neve± listener to. lye plan: is to go ahead and build this hotel am�r ,vav, it's j T , a for. a1iry. You wont liss en to me, *decision is already ;na..de. But I iust needed to 'et of steam because I thir_k this is a dish ace :o ole- ; cornm, unity of Earle Brown To A-ahcuses - s,are. - y- - ou tare away the laeaury I enjoy so .muc,l- Does "11s — m3r - to the � ^� COr:T,1SS:G �. - I dG?S't '�_: { SG. tiIv vote is N'0. Do i Oi. ;our ; Su ^P`.vi e'° °:S�. ® MINUTES OF THE PROCEEDINGS OF THE PLANNING COMMISSION OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPN AND THE STATE OF MINNESOTA REGULAR MEETING MARCH 12, 1998 CALL TO ORDER The Planning Commission met in a regular meeting called to order by Chair Willson at 7:29 p.m. ROLL CALL Chair Tim Willson, Commissioners Graydon Boeck, Stephen Erdmann, Edward Nelson, Rex Newman, and Dianne Reem were present. Also present were Secretary to the Planning Commission/Planning and Zoning Specialist Ronald Warren and Planning Commission Recording Secretary Lorri Kopischke. Brian Walker was excused. APPROVAL OF MINUTES - FEBRUARY 11. 1998 There was a motion by Commissioner Newman, seconded by Commissioner Nelson, to approve the minutes of the February 11, 1998 with the following changes: On page 2. Paragraphs 5 and 7 replace "Newmann" with Erdmann" and on Page 3, Paragraph 1 replace "Commissioner Nelson" with i "Commissioners Nelson and Newmann ". Voting in favor: Chair Willson, Commissioners Erdmann, Nelson and Newman. Abstaining: Commissioners Boeck and Reem. The motion passed. CHAIR'S EXPLANATION Chair Willson explained the Planning Commission's role as an advisory body. One of the Commission's functions is to hold public hearings. In the matters concerned in these hearings, the Commission makes recommendations to the City Council. The City Council makes all final decisions in these matters. APPLICATION NO. 98004 (SHINGLF CREEK- LAND CO.) Chair Willson introduced Application No. 98004, a request submitted by Shingle Creek Land Company to subdivide into three lots, two existing parcels of land totaling 7.28 acres, located at the southeast quadrant of Xerxes Avenue North and Freeway Boulevard. Mr. Warren noted that Application No. 98004 and Application No. 98005 both related to the same property and stated it would be appropriate to review both and then respond to questions. Mr. Warren presented the staff report and used overhead transparencies to show the location of the property and to describe the proposed preliminary plat as submitted by the applicant. (See attached Planning Commission Application Information Sheet dated 3 -12 -98 for Application No. 98004.) • Chair Willson called for questions on the application from the Commissioners. 3 -12 -98 Page 1 Commissioner Boeck stated he was not comfortable with the plat as presented as Lot 2 had no access to any public street. He noted that the ordinance only required frontage on a public street but he believed the ordinance is to be interpreted as "and access thereto ". He also did not approve of the location of the easement for access on Freeway Boulevard. It is at an extreme angle when exiting onto Freeway Boulevard and when entering therein. He questioned the sight line and suggested that the access should be 150 feet from the other driveway entrance. Mr. Warren stated that the ordinance does require frontage or abutment on a public street and this is provided on Xerxes Avenue and I -94. The ordinance also allows for other means of access to a public street other than abutment based on City Council approval of a reasonable alternative. He cited similar cases such as the recently approved Holiday Station and the office buildings on Parkway Circle, which is not a public street. Commissioner Boeck stated the easement area should be modified to accommodate a 90 degree angle turn. Mr. Warren agreed that this access should be at a 90 degree angle. APPLICATION NO. 98005 (EXTENDED STAY AMERICA. INC.) Chair Willson introduced Application No. 98005, a request submitted by Extended Stay America, Inc. for rezoning from I -1 to PUD/1 -1 and first phase site and building plan approval through the Planned Unit Development (PUD) process for a three story, 104 unit efficiency hotel to be located east of Xerxes Avenue North. Mr. Warren presented the staff report and used overhead transparencies to show the location of the property and to describe the proposed preliminary plat as submitted by the applicant. (See attached Planning Commission Application Information Sheet dated 3 -12 -98 for Application No. 98005.) Mr. Warren suggested that Condition #11 of Resolution 98 -1 could be amended with the addition "Alignment of the easement must be a 90 degree alignment and any shift in the easement area has to be accomplished as part of the final plat." Chair Willson called for questions on the application from the Commissioners. Commissioner Newmann asked under what circumstances an access to Xerxes Avenue from Lot 1 would be granted. Mr. Warren stated he did not know what circumstances would warrant an access to Xerxes Avenue but it is a City street and the request could be made. Commissioner Newmann asked if a covenant could be included as part of the plat to prevent any access on Xerxes Avenue. Mr. Warren stated this could be done. Commissioner Erdmann expressed concern with the traffic flow on Freeway Boulevard. There are no turn lanes and drivers are not accustomed to cars making a left hand turn in this area. The boulevard is wide enough for four lanes. He suggested that Freeway Boulevard be restriped to delineate a left turn lane at this point because of the potential for rear end collisions. Mr. Warren stated this is an issue that the City Traffic Safety Committee is more qualified to determine. The • boulevard is currently underutilized for its design. He did not believe this development would 3 -12 -98 Page 2 generate more traffic into the residential area as most of the traffic would orient back to the east to Shingle Creek Parkway. Commissioner Reem asked if the holding pond on Lot 3 would accommodate the runoff of Lots 1 and 2 once they were developed and who would maintain the ponding. Mr. Warren stated the ponding is sized to accommodate Lots 1, 2, and 3. The pond will be maintained by the owner. A condition recommended by the City Engineer is a maintenance agreement for the pond and if the pond is not maintained the City has the right to do the maintenance and assess the owner for the cost. Commissioner Nelson asked if there was a maximum amount of time of stay at the facility. Mr. Warren stated a maximum length of stay was not set by the zoning ordinance. He recommended that the Commission not set a maximum length of stay. This facility is specifically designed for a longer stay with the inclusion of the kitchen facilities. Commissioner Newmann questioned the status of the Spiritual Life Church which was proposed on the C -1 parcel near this lot. Mr. Warren stated that to his knowledge the church would be proceeding with construction this summer. Commissioner Newmann asked if there would be any control as to what was done on Lots 1 and? if the PUD was granted on Lot 3. Mr. Warren stated this is the typical land use expected for this area. It is possible that Lots 1 and 2 could be used for a restaurant and that may be appropriate given the adjacent use. The lots could also be used for an industrial site. Whatever use is proposed for those lots will have to come before the Planning Commission and the City Council for a PUD Amendment. The PUD process gives the City more discretion and also allows for more public input than a permitted I -1 use. Commissioner Reem asked if the access easement will be addressed further. Mr. Warren stated it would have to be modified to at least a 90 degree angle. The easement is not critical to Extended Stay America as it will be used as a secondary access. It is more critical in terms of the future development of Lots 1 and 2. The easement, as modified, will have to be shown on the final plat. PUBLIC HEARING (APPLICATION NO. 98004 - SHINGLE C REEK LAND CO. AND APPLICATION NO. 98 - EXTENDED STA AMERICA. INC.) There was a motion by Commissioner Nelson, seconded by Commissioner Boeck, to open the public hearing on Application No. 98004 and Application No. 98005 at 8:56 p.m. The motion passed unanimously. Marshall Pedley, 6645 Xerxes Place, President of the Earle Brown Townhome Association, stated he had talked with several other Boardmembers and homeowners of the townhomes who were upset because they were not advised of this hearing. They did not receive a notice and have seen nothing of the plans in the Brooklyn Center Post. Many felt there are enough hotels in this area already. Mr. Warren explained that notice is required by the zoning ordinance to be sent to property owners within 350 feet of the proposal. It is not City practice to send notices beyond this point. The notice also appeared in the Brooklyn Center Post under the legal notices. He stated that because a person 3 -12 -98 Page 3 • did not receive a notice, did not mean that they could not participate in the public hearing. The meeting is a public meeting and all are welcomed. Commissioner Boeck asked Mr. Pedley how long he had lived in the townhomes, if he was aware that the subject property was zoned industrial and what type of business was allowed on this property. Mr. Pedley stated he had lived in the townhome for 13 -14 years and he was aware that the property was zoned industrial and this type of business could locate there. Kathy Langer, 2916 69'' Lane, Earle Brown Townhomes, stated traffic has become a problem on Freeway Boulevard with the opening of T.G.I. Fridays and the hotel. People have a terrible time crossing the intersection of Freeway Boulevard and Xerxes Avenue at 5:00 p.m. She asked how the City will handle the additional traffic generated by this site. Commissioner Boeck noted that if what Ms. Langer was stating was correct, a study will be made for that intersection and if traffic is sufficient to warrant a stop sign or semaphore it will be installed. He noted that Mr. Warren had previously indicated that most of the traffic for this site will be accessing Freeway Boulevard from the east. Ms. Langer stated traffic from this site will also be traveling to Brookdale and other restaurants in the area and will travel on Xerxes Avenue. She stated that placing the driveways directly across from each other will create a lot of congestion. She questioned what would be an inappropriate use for this site. Mr. Warren stated one reason for the PUD was to prohibit uses on this property such as fast food establishments and gas stations. The PUD establishes a procedure to look at the use along with the site plan Ms. Langer again expressed concern with the increased traffic. She also expressed concern for the wildlife in the area. Mr. Warren noted that traffic is a concern in this area. However, the p.m. peak traffic in this area is primarily generated by people coming home from work and exiting Highway 694, traveling north on Shingle Creek Parkway, turning onto Freeway Boulevard and entering the residential area. The traffic at Xerxes and Freeway Boulevard is not primarily generated by the hotel, restaurants or the high school league. Ms. Langer asked if the Extended Stay would have a liquor establishment or a restaurant. Mr. Warren stated it would not. It is strictly a hotel. Mark Yelich, 6018 Beard Avenue North, stated he had lived in Brooklyn Center since 1968 and is a member of the Housing Commission. He stated that he believes a hotel in this location is not in the best interest of the City of Brooklyn Center. A hotel will employ a lot of people at a wage of $6.00 to $9.00 per hour. It is difficult to sustain a single person, let alone a family on this wage. He expressed concern that an additional hotel and jobs of this wage will further concentrate poverty and associated problems in the area. He would rather see the City consider a development which pays wages of $15.00 per hour and above. This is a strategic planning issue for the City. He did not want to see the Extended Stay be used by Hennepin County Social Services to house the homeless. He asked the Planning Commission to think of the long term implications and recommend that the City • Council not approve this request. 3 -12 -98 Page 4 • Pudge Linman, 7217 Woodstock Curve, Bloomington, stated he worked for Extended Stay America Inc., and was present to answer any questions. Chair Willson asked Mr. Linman his opinion of moving the northerly access. Mr. Linman stated the Extended Stay America has the access it requires. Although the northerly access will be shared, it is primarily for the benefit of Lots 1 and 2. Commissioner Boeck asked when construction would begin. Mr. Linman stated they would like to start construction as soon as possible. Commissioner Reem asked where other facilities such as this one were located, the average length of stay and if there was any type of lease agreement with tenants who stayed for longer periods of time. Mr. Linman stated Extended Stays are located in Eagan, Eden Prairie, Maple Grove and Bloomington. The average stay is -8 days. He noted this is a corporate -owned business with 213) units nationally. There is no lease agreement and the rate is based on a weekly rate. Chair Willson asked if there would be a coffee shop and what type of cooking facilities are available. Mr. Linman stated there will not be any type of restaurant on site. The cooking facilities include a two -burner stove, microwave, and a full -size refrigerator. Settings for two, pots and pans and silver are also provided. He explained that the patrons are generally professional white collar workers who come to work in the area on contract. • Commissioner Reem questioned the trash enclosure. Mr. Linman explained the trash enclosure is made of the same material as the exterior of the building. It will be brick with a wood gate of a minimum of six feet which is painted to match the trim of the building. Chair Willson questioned the lighting. Mr. Linman stated the company tries to avoid any package lighting on the building and tries to use all pole lights with a 90 degree angle to the pole and downward. Commissioner Boeck asked if the access to the north would be used as a service entrance. Mr. Linman stated the main access to the facility is the one to the south. The service to the site is minimal as it has its own laundry facilities and no restaurant. Commissioner Erdmann noted the concern which had been raised of future use of the facility by Hennepin County Social Service to locate homeless families. Mr. Linman stated this would not occur. This is a corporate -owned business which has a national image to maintain. Rosemary Gordon, 6666 Xerxes Place North, questioned the rates. Mr. Linman stated the current budgeted rate is $290.00 to $310.00 per week. Frank Kriz, Howard R. Green Company, stated he prepared the preliminary plat and was present to represent the developer. He stated the intention is to bring the northerly access to a 90 degree angle and match it to the driveway across the street. The access will not be more than 30 feet wide. 3 -12 -98 Page 5 • Commissioner Boeck questioned the sight line. Mr. Kriz stated the traffic engineers had checked the sight line and indicated that it was sufficient. Steven Davis, 6612 Xerxes Place North, noted that all the townhomes were part of an association and part owners and due to this should all have been notified of this meeting. He asked if any studies had been conducted to determine if the area was saturated with hotels and if there would be conference facilities located in the hotel. He noted there were only 114 parking spaces and did not want overflow parking in the residential area. Mr. Warren stated no studies had been performed for hotel saturation as the nature of this hotel is different in that it tries to attract longer term occupants. The hotel is relying on what the market will bear and would probably not build this facility in this location if they did not believe it would be successful. The number of parking spaces available is appropriate and no conference facilities are proposed. If there was a need for occasional additional parking, it would probably occur at the T.G.I. Fridays /Country Inn & Suites site or the office building rather than in the residential area. Mr. Warren projected there will probably be more likelihood that spaces will be vacant rather than there being an overflow problem. Mr. Davis questioned if the zoning ordinance mandated the monitoring of the pond for the prevention of overpopulation of insects. Mr. Warren stated this is monitored by the Metropolitan Mosquito Control District. The zoning regulations monitor the pond to ensure that it does not become a nuisance and that it is maintained. Mr. Davis questioned the impact to the wildlife and also the impact of the displaced wildlife on traffic. Commissioner Boeck noted that even with all the development in the City there seems to be more wildlife in the area than ever before. He did not believe this development would have an impact. Nancy Blitsch, 6620 Xerxes Place, stated the reason more wildlife is visible now is that their natural habitat has been taken away. She expressed concern that this extended stay hotel would invite possible drug dealers. Chair Willson noted there have been problems with this in other areas of the City and they have been dealt with appropriately by law enforcement officials. If a problem would occur it would be dealt with. Ms. Gordon stated she fully agreed with the man on the Housing Commission and felt his points should be considered. She asked for a response from the Planning Commissioners. Chair Willson stated that his opinion was a more humanistic -type view of what should be located there. The Planning Commission has to look at how this fits into the ordinance and the property. Mr. Warren noted it would be ideal to attract a business which paid a higher wage, however, that is not the only consideration in terms of development of the site. A hotel is a logical use on this site based on the freeway exposure. Also from a legal standpoint, he did not believe the City could deny a developer just because they were not creating jobs offering a wage of $15.00 per hour or more. Mr. Yelich stated that part of the ordinance calls for what is in the best interest of the community. He noted that Mr. Warren had stated that the City did not anticipate any better offer in the next 4 -5 years. Mr. Yelich stated he felt staff was selling the City short. Residents would rather see deer than 3 -12 -98 Page 6 a hotel. He noted green space is rare in Brooklyn Center and he did not feel that another hotel was t in the best interest of the City. He asked the Commission to hold out for a better development. He stated the Commission has the responsibility of long -term planning for the citizens of Brooklyn Center. Commissioner Boeck noted the owner of the property is paying taxes and if the public wants the green space they should purchase the land. He noted that a structure of this type is a large tax producer. Mr. Yelich stated he would rather see green space. He would rather see his taxes increase than rely on a hospitality tax. Mr. Warren noted that the implication here is that the City has not done any long -range planning in terms of this area. However, this is the type of use the City has long felt would be located on this piece of property. The City would actually find themselves in conflict with long -term planning if they denied this request. Ms. Langer asked if there was a City ordinance in regard to a required amount of green space. Chair Willson stated there is and this plan is in compliance with that ordinance. No other individuals from the public appeared before the Commission during the public hearing on Application No. 98004 and Application No. 98005. CLOSE PUBLIC H EARING (APPLICATION N n 98004 AND APPLICATION NO. 98005? There was a motion by Commissioner Boeck, seconded by Commissioner Reem, to close the public hearing at 9:54 p.m. The motion passed unanimously. Commissioner Newmann noted the letter which was received from Sheree Grimm, 6662 Xerxes Place North. He noted that all the issues in that letter had been addressed except for the comment about noise. He stated he did not believe this development would be noisy. There was a motion by Commissioner Boeck, seconded by Commissioner Newmann to add a condition of approval which states that "The access that is shared between Lots 1 and 3 be revised to accommodate a perpendicular driveway approach to Freeway Boulevard." The motion passed unanimously. Commissioner Newmann asked if a covenant could be included to exclude the possibility of an access on Xerxes Avenue. Commissioner Nelson stated that this is noted on the plans per document No. 1873206 with arrows pointing to both lot lines. Mr. Warren stated he would investigate the access restriction further. Chair Willson called for further questions from the Commissioners. The Commissioners did not interpose objections to the preliminary plat requested under Application No. 98004, submitted by Shingle Creek Land Company, subject to certain conditions. ACTION RECOMMENDING APPROVAL OF APPLICATTON NO. 98004 - SHINGLE CREEK LAND COMPANY 3 -12 -98 Page 7 There was a motion by Commissioner Boeck, seconded by Commissioner Nelson, to recommend to the Council that it approve Application No. 98004, a request for a preliminary plat to subdivide into three lots, two existing parcels of land totaling 7.28 acres, located at the southeast quadrant of Xerxes Avenue North and Freeway Boulevard, subject to the following conditions: 1. The final plat is subject to review and approval by the City Engineer. 2. The final plat is subject to the provisions of Chapter 15 of the City Ordinances. 3. Appropriate driveway and cross access easements shall be developed and filed with the title to the properties in question. These easements, agreements and documents are subject to the review and approval of the City Engineer and City Attorney prior to final plat approval. 4. The storm drainage system and the design of the water detention facility are subject to the review and approval of the Shingle Creek Watershed Management Commission prior to final plat approval for this proposal. 5. Ponding areas required as part of the storm drainage plan shall be protected by an approved easement. The easement documents shall be executed and filed with Hennepin County as part of the final plat. 6. The access easement that is shared between Lots 1 and 3 shall be revised to accommodate a perpendicular driveway approach to Freeway Boulevard. Voting in favor: Chair Willson, Commissioners Boeck, Erdmann, Nelson, Newman, and Reem. The motion passed unanimously. The Council will consider the recommendation at its Monday, March 23, 1998 meeting. The applicant must be present. Major changes to the application as reviewed by the Commissioners will require that the application be returned to the Commission for re- consideration. Commissioner Boeck noted that Resolution 98 -1 relates to the entire 7.28 acres. As this plan is only for Lot 3 or 2.68 acres, he suggested that the resolution be amended to address only the Lot 3 portion. He also noted that the resolution refers to Section 35 -555, Subd. 5, which states that implementation of a PUD shall be controlled by the development plan. There is no development plan for Lots 1 and 2. Mr. Warren noted that the development plan for the remaining Lots 1 and 2 would have to come back before the Planning Commission and the City Council for review. This is a phased development similar to the Country Inn and Suites and the Americana Inn. He noted that putting the PUD on the entire area would place more restrictions on the area than if it remained zoned as I -1. i 3 -12 -98 Page 8 Chair Willson called for further questions from the Commissioners. The Commissioners did not interpose objections to the Planned Unit Development requested under Application No. 98005, submitted by Extended Stay America, Inc., subject to certain conditions. ACTION RECOMMEND APPROVAL OF APPLICA NO. 98005 - EXTENDED STAY AMERICA. INC. There was a motion by Commissioner Reem, seconded by Commissioner Erdmann, to adopt Resolution No. 98 -1, Regarding Recommended Disposition of Planning Commission Application No. 98005 submitted by Extended Stay America, Inc. which recommends to the Council that it approve Application No. 98005, a request for a rezoning from I -1 to PUD/I -1 and first phase site and building plan approval through the Planned Unit Development (PUD) process for a three story, 104 unit efficiency hotel to be located east of Xerxes Avenue North, subject to conditions. Voting in favor: Chair Willson, Commissioners Boeck, Erdmann, Nelson, Newman, and Reem. The motion passed unanimously. The Council will consider the recommendation at its Monday, March 23, 1998 meeting. The applicant must be present. Major changes to the application as reviewed by the Commissioners will require that the application be returned to the Commission for re- consideration. There was a motion by Commissioner Boeck, seconded by Commissioner Newmann, to direct Staff to review Section 35 -355, Subd. 5 and provide clarification as to what is required in regard to a development plan. The motion passed unanimously. DISCUSSION ITEM: A. West Fire Station Plan Mr. Warren noted there is a bond issue to improve City facilities and part of this process is to build a new fire station. The current fire station is located at 6')" Avenue and Brooklyn Boulevard adjacent to the City liquor store. The plan is to demolish the existing fire station and the liquor store and build the new fire station. Brooklyn Boulevard is a major thoroughfare. The current setback requirement for a major thoroughfare is 50 feet and this proposed site plan requires a 35 foot setback. A Brooklyn Boulevard Task Force has recommended a reduced or no setbacks for commercial developments on major thoroughfares in commercial areas. The proposed Overlay Ordinance calls for such setbacks on a major thoroughfare. The ordinance will not be ready when this proposal is considered. Staff will be proposing a variance request on the basis of: implementing a policy that is not yet established in ordinance and that this will be offset by allowing for a better landscape plan. The Commission concurred that this would be an appropriate way to proceed with the plan. OTHER BUSINESS The Commission did not have any further business. 3 -12 -98 Page 9 ADJOURNMENT 0 There was a motion by Commissioner Boeck, seconded by Commissioner Reem, to adjourn the Planning Commission meeting. The motion passed unanimously. The meeting adjourned at 10:32 p.m. Chair Recorded and transcribed by: Lorri Kopischke TimeSaver Off Site Site Secretarial, Inc. 3 -12 -98 Paae 10 Member Dianne Reem introduced the following resolution and moved its adoption: PLANNING COMMISSION RESOLUTION NO. 98 -1 RESOLUTION REGARDING RECOMMENDED DISPOSITION OF PLANNING COMMISSION APPLICATION NO. 98005 SUBMITTED BY EXTENDED STAY AMERICA, LNiC. WHEREAS, Planning Commission Application No. 98005 submitted by Extended Stay America, Inc. proposes rezoning from I -1 (Industrial Park) to PUD /I -1 of a 7.28 acre parcel of land located at the southeast quadrant of Xe.-xes Avenue Nor - u`t and Freeway Boulevard, bounded by Freeway Boulevard on the north and east; by I -94 on the south; and Xerxes Avenue North on the west; and WHEREAS, this proposal comprehends the rezoning of the above mentioned parcel and site and building plan approval for a three story, 104 unit efficiency hotel on the easterly portion of the aforementioned site; and WHEREAS, the Planning Commission held a duly called public hearing on March 12, 1998, when a staff report and public testimony regarding the rezoning and site and building plan were received; and WHEREAS, the Commission considered the rezoning and site and building plan requests in light of all testimony received, the guidelines for evaluating rezonings contained in Section 35- x08 of the City's zoning ordinance, the provisions of the Planned Unit Development ordinance contained in Section 35 -355 and the City's Comprehensive Plan. NOW, THEREFORE, BE IT RESOLVED by the Brooklyn Center Planning Advisory Commission to recommend to the City Council that Application No. 98005 submitted by Extended Stay America, Inc. be approved in light of the following considerations: I. The rezoning and Planned Unit Development proposal are compatible with the standards, purposes and intent of the Planned Unit Development section of the City's zoaina ordinance. 2. The rezoning and Planned Unit Development proposal will allow for the utilization of the land in question in a manner which is compatible with, complimentary to and of comparable intensity to adjacent land uses as well as those permitted on surroundina land. • 3• The utilization of the property as proposed under this rezoning and she and building plan will conform with city ordinance standards and is considered a reasonable use of the proper,-,y. Resolution No. 981 4. The rezoning and Planned Unit Development proposal are considered compatible with the recommendations of the City's Comprehensive Plan for this area of the city. 5. The rezoning and site and building plan appear to be a good long range use of the existing land and an asset to the community. 6. In light of the above considerations, it is believed that the guidelines for evaluating rezonings as contained in Section 35 - of the City's zoning ordinance are met and that the proposal is, therefore, il the best interest of the community. BE IT FURTHER RESOLVED by the Brooklyn Center Planning Advisory Commission to recommend to the City Council that approval of Application No. 98005 be subject to the following conditions and considerations: I. The building plans are subject to review and approval by the Building Official with respect to applicable codes prior to the issuance of permits. ?. Grading, drainage and utility plans as well as appropriate utility easements for • adjoining properties are subject to review and approval by the City Engineer prior to the issuance of permits. 3. A site performance agreement and supporting financial guarantee in an amount to be determined based on cost estimates shall be submitted prior to the issuance of Permits. �. Any outside trash disposal facilities and rooftop or on- ground mechanical equipment shall be appropriately screened from view. 5. The buildings are to be equipped with an automatic fire extinguishing system to meet NFP A standards and shall be connected to a central monitoring device in accordance with Chapter 5 of the city ordinances. 6. An underground irrigation system shall be installed in all landscaped areas to facilitate site maintenance. Plan approval is exclusive of all signers, which is subject to Chapter 34 of the city ordinances. 4. B -612 curb and `utter shall be rc around all parking and driving areas. . °. The i applcant shall submit an as -bunt survey of the property v -, - - � , , tmpro ements and utility service lines prior to the release of the performance garantee. . Resolution No. 2 10. The property owner shall enter into an easement and agreement for maintenance and inspection of utility and storm drainage systems, prior to the issuance of permits. 11. The plans shall be modified to provide either a reduced size ac where a shared access is to be provided between this property and the adjoining property to the west or the installation of a concrete delineator as approved by the City Engineer. 12. All work performed and materials used for construction of utilities shall conform to the City of Brooklyn Center standard specifications and details. 13. Ponding areas required as part of the storm drainage plan shall be protected by an approved easement. The easement document shall be executed and filed with Hennepin County prior to the issuance of building permits. 14. The applicant shall provide appropriate erosion and sediment control devices on the site during construction as approved by the City's Engineering Department. 15. The applicant shall enter into a development agreement with the City of Brooklyn Center to be reviewed and approved by the City Attorney prior to the issuance of • pe.� 'ts. lb. Approval of this Planned Unit Development acknowledges "efficiency or extended stay hotels" offering transient lodging accommodations for periods of longer than one week as being comparable in intensity and use as transient lodging defined in the Brooklyn Center zoning ordinance and, therefore, an allowed use in this Planned Unit Development. Date Chair ATTEST: Secretary The motion for :he adoption of the foregoing resolution was dulv seconded by member Stephen Erdmann and upon vote being taken thereon. 'he following voted in favor ® t:ereof: Chair Tim Willson, Commissioners Graydon Boeck, Stephen Erdmann, Edward Nelson, Rex Newman and Dianne Reem. and the following voted against the same: whereupon said resolution was declared duiv - lassed and adopted. Member introduced the followin g resolution and moved its adoption: RESOLUTION NO. RESOLUTION REGARDING DISPOSITION OF PLANNING COMMISSION APPLICATION NO. 98005 SUBMITTED BY EXTENDED STAY AMERICA, INC. WHEREAS, Planning Commission Application No. 98005 submitted by Extended Stay America, Inc. proposes rezoning from I -1 (Industrial Park) to PUD /I -1 of a 7.28 acre parcel of land located at the southeast quadrant of Xerxes Avenue North and Freeway Boulevard, bounded by Freeway Boulevard on the north and east; by I -94 on the south; and Xerxes Avenue North on the west; and WHEREAS, this proposal comprehends the rezoning of the above mentioned parcel and site and building plan approval for a three story, 104 unit efficiency hotel on the easterly portion of the aforementioned site; and WHEREAS, the Planning Commission held a duly called public hearing on March 12, • 1998, when a staff report and public testimony regarding the rezoning and site and building plan were received; and WHEREAS, the Planning Commission recommended approval of Application No. 98005 by adopting Planning Commission Resolution No. 98 -01 on March 12, 1998; and WHEREAS, the City Council considered Application No. 98005 at their March 12, 1998 meeting; and WHEREAS, the City Council has considered this rezoning and site and building plan requests in light of all testimony received, the guidelines for evaluating rezonings contained in Section 35 -208 of the City's zoning ordinance, the provisions of the Planned Unit Development ordinance contained in Section 35 -355, the City's Comprehensive Plan and the Planning Commission's recommendation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that Application No. 98005 submitted by Extended Stay America, Inc. be approved in light of the following considerations: 1. The rezoning and Planned Unit Development proposal are compatible with the standards, purposes and intent of the Planned Unit Development section of the City's zoning ordinance. • 2. The rezoning and Planned Unit Development proposal will allow for the utilization of • Resolution No. the land in question in a manner which is compatible with, complimentary to and of comparable intensity to adjacent land uses as well as those permitted on surrounding land. 3. The utilization of the property as proposed under this rezoning and site and building plan will conform with city ordinance standards and is considered a reasonable use of the property. 4. The rezoning and Planned Unit Development proposal are considered compatible with the recommendations of the City's Comprehensive Plan for this area of the city. 5. The rezoning and site and building plan appear to be a good long range use of the existing land and an asset to the community. 6. In light of the above considerations, it is believed that the guidelines for evaluating rezonings as contained in Section 35 -208 of the City's zoning ordinance are met and that the proposal is, therefore, in the best interest of the community. BE IT FURTHER RESOLVED by the City Council of the City of Brooklyn Center that approval of Application No. 98005 be subject to the following conditions and considerations: 1. The building plans are subject to review and approval by the Building Official with respect to applicable codes prior to the issuance of permits. 2. Grading, drainage and utility plans as well as appropriate utility easements for adjoining properties are subject to review and approval by the City Engineer prior to the issuance of permits. 3. A site performance agreement and supporting financial guarantee in an amount to be determined based on cost estimates shall be submitted prior to the issuance of permits. 4. Any outside trash disposal facilities and rooftop or on- ground mechanical equipment shall be appropriately screened from view. 5. The buildings are to be equipped with an automatic fire extinguishing system to meet NFPA standards and shall be connected to a central monitoring device in accordance with Chapter 5 of the city ordinances. 6. An underground irrigation system shall be installed in all landscaped areas to facilitate site maintenance. • 7. Plan approval is exclusive of all signery, which is subject to Chapter 34 of the city Resolution No. ordinances. S. B -612 curb and gutter shall be provided around all parking and driving areas. 9. The applicant shall submit an as -built survey of the property, improvements and utility service lines prior to the release of the performance guarantee. 10. The property owner shall enter into an easement and agreement for maintenance and inspection of utility and storm drainage systems, prior to the issuance of permits. 11. The plans shall be modified to provide either a reduced size access where a shared access is to be provided between this property and the adjoining property to the west or the installation of a concrete delineator as approved by the City Engineer. 12. All work performed and materials used for construction of utilities shall conform to the City of Brooklyn Center standard specifications and details. 13. Ponding areas required as part of the storm drainage plan shall be protected by an approved easement. The easement document shall be executed and filed with Hennepin County prior to the issuance of building permits. 14. The applicant shall provide appropriate erosion and sediment control devices on the site during construction as approved by the City's Engineering Department. 15. The applicant shall enter into a development agreement with the City of Brooklyn Center to be reviewed and approved by the City Attorney prior to the issuance of permits. 16. Approval of this Planned Unit Development acknowledges "efficiency or extended stay hotels" offering transient lodging accommodations for periods of longer than one week as being comparable in intensity and use as transient lodging defined in the Brooklyn Center zoning ordinance and, therefore, an allowed use in this Planned Unit Development. Date Mayor S ATTEST: City Clerk Resolution No. The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the day of , 1993 at 7 p.m. or as soon thereafter as the matter may be heard at the City Hall, 6301 Shingle Creek Parkway, to consider an amendment to the Zoning Ordinance regarding the zoningi classification of certain land. Auxiliary aids for persons with disabilities area vailable upon request at least 96 hours in advance. Please contact the City Clerk at 569 -3300 to make arrangements. ORDINANCE NO, AN ORDINANCE AMENDING CHAPTER 35 OF THE CITY ORDINANCES REGARDING THE ZONING CLASSIFICATION OF CERTAIN LAND. (EXTENDED STAY AMERICA) THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Section 1. Chapter 35 of the City e p y Ordinances of the City of Brooklyn Center is hereby amended in the following manner: Section 35 -1200. INDUSTRIAL PARK DISTRICT (I -1). The following properties are hereby established as being within the (I -1) Industrial Park District zoning classification: Tracts A, [B], D and E, R.L.S. No. 1377. Section 35 -1240. PLANNED UNIT DEVELOPMENT DISTRICT (PUD). The following properties are hereby established as being, within a (PUD) Planned Unit Development zoning classification: 3. The following properties are designated as PUD/I -1 (Planned Unit Development/Industrial Park): Tract C, R.L.S. No. 1377. Tracts A, B, and C, R.L.S. No. 1564. Tracts A, B, C, and G, R.L.S. No. 1572. Tracts A and B, R.L.S. No. 1619. Lots 1. 2 and 3. Block 1. Shingle Creek 5th Addition Section 2. This ordinance shall become effective after adoption and upon thirty (30) days following its legal publication. Adopted this day of , 1996. Mayor ATTEST: Clerk Date of Publication Effective Date (Underline indicates new matter, brackets indicate matter to be deleted MINUTES OF THE PROCEEDINGS OF THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER IN THE CO'UTNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION AUGUST 25. 1997 CITY HALL CALL TO ORDER The Brooklyn Center Economic Development Authority (EDA) met in regular session and was called to order by President Myrna Kragness at 8:41 p.m. ROLL CALL President Myrna Kragness, Commission members Kathleen Carmody, Debra Hilstrom, Kay Lasman, and Robert Peppe. Also present: Executive Director Michael J. McCauley, Assistant City Manager Jane Chambers, City Attorney Charlie LeFevere, and Council Secretary LeAnn Larson. APPROVAL OF AGENDA AND CONSENT AGENDA A motion by Commission member Carmody and seconded by Commission member Lasman to approve the agenda and consent agenda as printed passed unanimously. COMMISSION CONSIDERATION ITEMS FINAL REPORT O THE EARLE BROWN HERIT CENTER James M. Klas, Senior Vice President of Marquette Partners, presented the Economic Development Authority Commission with his final report on the operational study of the Earle Brown Heritage Center. Mr. Klas went over the full report which was distributed to the Commission members prior to the meeting. Attached hereto and incorporated here and by reference as Exhibit A is a complete transcript of the full comments given by -' Klas regarding the operational study. 8/25/97 _1 _ Transcript of M . {� p r Klan, ti��.r uette :advisors q Exhibit A staff at Brookdale Center and increasing their relationship with the Earle Brown complex. It is certainly conceivable and would be easy to create coupons or other marketing shopping incentives to entice people attending functions at the complex or staving at the Inn to Qo over to Brookdale. This is obviously not a major impact on either facility, but it is one area which could be improved. , .. the complex and the surrounding community and clarifying its purpose to the surrounding community that would be considering a change for the name of the complex and taking whatever steps are viable tivithin zoning and other ordinances to improve its highway signage. It is in a fairly visible location, never - the -less its signage is not entirely clear, it is not immediately obvious what you are driving ast, you can easily see it but you don' w w p t know hat you are looking at. Of even greater. ; importance though is then l p _ name of the 'facility I'll freely relate to you that even today I was at a function before coming here and I mentioned that I was coming here and what I was coming to do and I was speaking with a woman who owns a travel agency here within the City and is obviously very aware of travel- related businesses, hotels, convention facilities, restaurants, etc. and she had no idea. She assumed that this was some sort of a historical society type of function and had no idea that this was a convention facility just by virtue of the name and by lack of awareness. I understand that obviously the name was chosen when it was created and there may be some capital in that and it may not be something you are willing t do and that there may be some limitations on signage and I'm simply telling you that there is to this day vet some lack of awareness as to exactly what that complex does and what it has to offer, and there is a limit to the funds available to explain that to the general ublic, and p there is one very easy step to take which could help improve that. What exactly the name would be, I don't know, but presumably it would be some sort of a name that would more clearly define what the function is and the example that we used in the report was that you already have the Inn on the Farm which is obviously far more clear in terms of what people are coming to see and some sort of similar name particularly for the convention facilities for the consideration. It's not a recommendation that is listed in our report specifically as a recommendation but we have separated and discussed. I alluded earlier that we looked at the interaction between the convention center and the hotel industry in the community. It was our finding and recommendation that the hotel industry is fairly vibrant at this point, it's very active in terms of new development and that given its operating performance as it stands now and the degree of interest in private development within the community, that taking steps as a commission or as the City to offer extraordinary assistance to specifically entice additional lodging development immediately adjacent to that complex or as a part of that complex was not somethinc that vv would vould recommend. We felt that it would be placing undo pressure on private development within the City and that it was not the benefit that you would obtain in terms of improved performance at the convention center was not worth that level of impact at this point. What I want to be very specific about though is that I am not discouraging lodging development near the complex or at the complex if in the course of normal market events a • private business or private developer shows interest in creating such development, I would not I� Transcript of Mr. Klas, Marquette advisors Exhibit A discourage such development and it would not at all be inappropriate. I'm vying for the City to take the types of steps that it would normally take for similar type of private lodging development elsewhere. The extent of our recommendation and conclusion pertains specifically to an aggressive effectively marketing program for the City to try to entice a developer and to provide them with more than what the City would normally provide in order to get them specifically to go to that location. That's really the summary of our conclusions and recommendations and again I think they are very much similar to what we originally provided you back in April or May. I hope you have had an opportunity to go through the report, and I'm very much willing to take any questions or deal with any issues that have arisen from reading that. 8, 1 25/97 9 Carle Brown feritaae Center Operational Study - Acc gust 1997 Interaction with Area Hotels Interviews with Brooklyn Center hotel managers indicate that the Earle Brown Heritage Center is a welcome addition to the community which provides a positive impact on the local lodging industry. Functions at the Heritage Center frequently generate overnight rooms demand at local hotels including both limited service ro erties such as the Super 8 and the i11 P P P service Hilton. While specific numbers or percentages of rooms business were not available, hotel managers were uniformly positive about the degree of impact: One function alone scheduled for October of this year was cited as providing 200 roomnights of demand for the Hilton. To put this one event into context, when Marquette Advisors conducts hotel feasibility studies, a demand source capable of generating even as little as 200 roomnights for an entire year is considered valuable. In no instance did any of the hotel managers interviewed indicate any negative competitive impact from the Inn. While it is likely that some Inn guests might otherwise stay at local hotels, particularly the Hilton, if the Inn did not exist, the size of the property and its unique market position are such that it does not detract from the performance of privately operated hotels in the community. For the Hilton, which has significant banquet/meeting space of its own, a certain degree of competitive interaction with the Heritage Center for banquets and meetings was identified, primarily for weddings and other social events. Again, however, differences in size and market position limit the overall degree of competition present. Hilton management was clear in indicating that the net impact of the Heritage Center was definitely positive toward their business. Market Implications of Additional Lodging Develonment Both the City of Brooklyn Center and the north -metro area in general have active lodging industries which are currently undergoing expansions in the competitive supply. In Brooklyn Center proper, 1997 brings the opening of the 84 -room Country Inn & Suites, the renovation and reopening of the former Days Inn as a Holiday Inn and a proposal to develop a new 80 -room At nclnn. Other proposed or newly opened developments in the region include a proposed Sleep Inn in Brooklyn Park, a new Hampton Inn.and a new Extended Stay America in Maple Grove, a new Holiday Inn Express and proposed AmericInn in Coon Rapids along with the Fairfield Inn which opened in August of 1996, and an expansion of the Holiday Inn Express hi Golden Valley. Altogether, these properties represent over 800 new rooms proposed, under construction or opened within the past year. Page 19 Earle Brown Herita Center Operational Study - August 1997 Information on the occupancy and average rate performance of hotels in Brooklyn Center and in the north -metro area in generally was compiled by Marquette Advisors. Additional information was obtained from Smith Travel Research, a Tennessee company which is the leading source of lodging industry performance data in the United States. The graphs on the following two pages compare the estimated market wide occupancy level and average daily room rate for Brooklyn Center hotels and for the entire north -metro area by quarter for the past three years. J Although the supply of hotel rooms is growing in Brooklyn Center and the surrounding north -metro area, indeed, in large part because of such growth, overall marketwide occupancy levels have remained between 50 and 60 percent in Brooklyn Center and between 60 and 70 percent in the north -metro area on an annual basis. Supply growth has essentially outpaced growth in demand resulting in low overall occupancy levels. Typically, new hotel development or expansion is considered when occupancy levels surpass 70 percent on an annual basis, although there are numerous exceptions where individual projects make economic sense even when market occupancies are lower. There is no question that additional lodging development adjacent to the Heritage Center would have a positive impact on the financial performance of the Center itself. However, if such development were operated by the City it would also increase the negative impact of publicly operated businesses on surrounding privately operated competitors, while reducing the positive flow of rooms business to private hotels currently generated by the Center. If, as is more likely, such development were privately owned and operated, it would still have a competitive impact on existing Brooklyn Center hotels, even as it helped to increase the utilization of the Center. Given the current competitive environment, with a burst of private lodging development already in progress and a relatively low market wide occupancy, it is likely that a private developer would seek financial assistance from the EDA to complete a new hotel project adjacent to the Heritage Center. Carried one step further, it is very likely that the EDA would need to offer such assistance in order to generate interest in the private sector to under take such a development. SUMMARY Interaction between the Heritage Center and the surrounding community is generally positive. Brooklyn Center hotels in particular receive benefits from conferences at the Heritage Center and do not generally experience any significant competitive impact from the Inn. Current market conditions, including already highly active private sector hotel development, would likely require use of city funds to effect development of significant additional lodging at or near the Heritage Center. Page 20 pKLYN CtVT BROOKLYN CENTER POLICE DEPARTMENT POLICE MEMORANDUM TO: City Manager Michael McCauley FROM: Chief Joel Downe DATE: March 19, 1998 SUBJECT: Extended Stay America The Brooklyn Center Police Department does not anticipate a significant increase in criminal activity if Extended Stay America is allowed to build a three story efficiency hotel on Freeway Boulevard east of Xerxes Avenue North. It is a certainty that the hotel will generate more police calls than the undeveloped property currently at the proposed building site. A recap of police calls to the Carlson Country n Suites, located at 250 Brooklyn Boulevard, n'Y Y indicates a very low frequency of calls for a hotel. The Carlson Country Inn Suites is the hotel located nearest to the proposed site of Extended Stay America. During calendar year 1997, the Brooklyn Center Police Department responded to the Carlson Country Inn Suites 19 times. The calls were: theft -6, alarms -3, assault -1, weapons violation -1 with the remainder in the category of miscellaneous public. The Brooklyn Center Police Department has responded to the Carlson Country Inn Suites three times in 1998. The three calls for service were non - criminal in nature. It is anticipated that the building of Extended Stay America on the proposed site will not significantly add to the number of police calls to the area. JD:kh extstayl.mem City Council Agenda Item No. 8a March 23, 1998 • • Office of the City Manager City of Brooklyn Center A great place to start. A great place to stay. Michael I McCaulev City Manager MEMORANDUM TO: Mayor Kragness, Councilmembers Carmody, ilstrom, sman, d Peppe FROM: Michael J. McCauley, City Manager DATE: March 18, 1998 SUBJECT: Set Date and Time of City Council Work Session I would ask that the Council set the date for a aeneral Council Work Session as March 30, 1998, at 7 p.m. in City Hall Conference Room B. 6301 Shingle Creek Pkwy, Brooklyn Center, VIN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer City Council Agenda Item No. 8b March 23, 1998 • 1 City of Brooklyn Center Agr eat place to start. A great place to stay. • 1VIEMORANDUM TO: Mayor Kragness, Councilmembers Carmody, Hilstrom, LAsman, and Peppe FROM: ;Michael J. NfcCaulev, Citv Vlana'Ter yy -- DATE: March 19, 1998 SUBJECT: Update on Police and Fire Buildings As indicated in the materials, design has progressed to the point where we are prepared to go forward with bids for architectural panels. The architectural panels make up the exterior of the buildings. These are concrete panels that are faced in a fashion to resemble a stone exterior. Attached also in your materials are the latest rendition of the floor plans for the police station. As you will recall, you were updated on the plans for the fire station interiors. The police station interiors, while they may be subject to additional modifications based on continued input from police personnel, are fairly well reflective of what the final design will be. As you may notice, we have provided for a substantial amount of expansion space in the second story. In the process of reviewing design, the requirements for the first floor created an opportunity on the second level to create this additional expansion space. Attachments 6301 Shingle Creek Pkwy, Brooklyn Center, :bIV 55430 -2199 • City Hail & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD 'umber (612) 569 -3400 • FAX (613) 569 -3494 An Affirmative Action r Equai Opportunities Employer .no61■ - )ROSSARDT CORPORATION Professional Construction Managers March 19, 1998 City of Brooklyn Center 6301 Shingle Creels Parkway Brooklyn Center, Minnesota 55430 -2199 ATTENTION: Mike McCa»lev RE: CITY OF BROOKLYN CENTER PROJECT UPDATE AND AUTHORIZATION TO BID PRECAST Dear Mr. McCauley: The purpose of this letter is to give you and the City of Brooklyn Center a project update, and advise you of our request for authorization to bid the precast for the Fire Station West Project and the Police Station Project. The Fire Stations East and West are through the Schematic and Design Development stages of design, and entering into the Construction Documents. We have prepared a schematic estimate, and are in the process of finalizing the Design Development budgets. Both of these projects are tracking on line at the present time. The Police Station project is through the schematic stage of design, and proceeding into the Design Development stage of design. We have prepared a schematic budget and the project is tracking on line at this time. As you are aware, the exterior skin of the Fire Station West and the Police Station are being designed for Architectural Precast. Through the Construction Management process, it would be beneficial to pre -order our precast for the project during the present design stages. This would enable the project to obtain a delivery date that would be acceptable for the construction schedule, and receive the best panel design and appearance for the budget as set forth. This process will also help control design detailing of components, since each precast firm is slightly different in their connection process. 7400 .Vertu 8oukvard • Suite 400 • Rinneapolis. MN 55439.2326 • (612) 831 - 5408.000) •2900119 • Fax (612) 831.1268 !l i Ar 1 s...lYl.l1.L'1 „J • 1-1 V i OVA, vi \.l4 : u• Jv v tvJ VUv City of Brooklyn Center March 19, 1998 Page 2 of 2 We understand that your next City Council meeting is on Monday, March 23, 1998, and you will be updating the Council on the status of the project and the bidding of the precast, and with formal authorization from you, we would be prepared to advertise for bids on Tuesday, March 24, 1998. If you or the City Council have any questions, please feel free to contact me. 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INVEST SG1 SGT SGT IL .... 11016M v G • SECOND FLOOR PLAN 0 O 1410P1•9.DW6 NORTH 0 • z City Council Agenda Item No. 8c March 23, 1998 • • MEMORANDUM TO: Michael J. McCauley, City Manager FROM: Charlie Hansen, Finance Director G H DATE: March 16, 1998 SUBJECT: Recommendation of the Financial Commission for a Change in the Adequate Fund Balance Formula The City's Financial Management Policies contain an Adequate General Fund Balance Formula. Its purpose is to analyze the need for working capital and emergency reserves and objectively set a level for the fund balance. The City's Adequate General Fund Balance Policy Formula was originally adopted in 1980 and was revised and updated in 1990, 1992, and 1995. Calculation of the formula against the current fund balance and budget numbers has revealed a significant increase in the minimum required fund balance. This is an unintended side effect of the 1997 change in the budget format to include the debt service tax levy in the General Fund. • A major component of the formula is the calculation of 45 % of the subsequent year's budget. The 1998 General Fund budget includes a $1,042,230 tax levy which is then transferred to the debt service funds. This adds $469,004 to the required General Fund balance. Such a requirement ties up resources which the City could use for capital needs. After the review, the Financial Commission concluded that changes would be appropriate. The recommended changes have the effect of reducing the level of fund balance the formula establishes as a goal. The Financial Commission met on January 22, 1998 to consider a proposal to amend the Financial Management Policies to include a revised Adequate General Fund Balance Formula. The Financial Commission wishes to inform the City Council of two motions it approved at this meeting. The first excludes the debt service tax levy from the subsequent year's budget before calculating amounts to be reserved. The second revises the formula to make it easier to read. The following excerpts from the minutes of the January 22, 1998 meeting record the Financial Commission's recommendation to the City Council. Review of Adequate General Fund Balance Policy Formula. Charlie Hansen reviewed the history of the formula including its original adoption and the previous changes. Since the last change to the formula, the format of the City budget has changed so that the debt service property tax levy is included in the General Fund. The inclusion of this tax levy causes the formula to calculate a higher fund balance requirement than what General Fund realistically needs. The current proposed change excludes the debt service tax levy from the calculation of working capital and from the reserve for overestimation of revenues. This essentially returns the calculation to where it was two years ago, before the budget format change. Commissioner Jay Hruska moved to recommend to the City Council the revised Adequate General Fund Balance Policy Formula. Commissioner Larry Peterson seconded the motion and all members voted in its favor. In further discussion it was noted that the current formula calculates the amount available in excess of General Fund needs. However, it doesn't clearly state the minimum required fund balance or show the 50% of the excess which is available for transfer to another purpose in a given year according to the policy. Commissioner Michael Weidner moved to recommend to the City Council an Adequate General Fund Balance Policy Formula which fully reflects provisions of the policy on one page. Commissioner Jay Hruska seconded the motion and all members voted in its favor. Attached Formulas The first formula, with the number 1 in the upper right hand corner, is the formula as it was last revised in 1995. It includes the latest estimated numbers for the General Fund as of December 31, 1997 and the total 1.998 General Fund bud of $13,187,566. The second formula, with the number 2 in the upper right hand corner, is the formula as it is recommended by the Financial Commission. The only actual change to the calculation is that the debt service levy of $1,042,230 has been excluded, reducing the General Fund budget to a net figure of $12,145,336. The formula has also been reorganized to simplify it and show two additional items. First is the "Minimum Required Fund Balance". Previously, the formula didn't actually state what the General Fund's fund balance should be, only if there was an excess or deficiency. Second is the "Amount Available per Formula for Other Use". The city's Financial Management Policies state that the City Council may appropriate the fund balance in excess of the formula, but no more that 50% of the excess may be used in a given year. 1 CITY OF BROOKLYN CENTER ADEQUATE GENERAL FUND BALANCE POLICY FORMULA • AS ESTABLISHED BY THE CITY COUNCIL ON DECEMBER 22, 1980 (AMENDED FEBRUARY 26. 1990. JUNE 8.1992. AND MAY 22. 1995) 1. Latest Audited Total Fund Balance at December 31, 1997 est. $6,600,000 2. Less Items Not Readily Convertible to Cash: a. Accounts Receivable 17 b. Advances to Other Funds 105,074 -------- - - - - -- $122,985 3. Fund Balance Convertible to Cash $6,477,015 4. Less Amount Appropriated to the General Fund Current Year Budget: 1998 $2 5. Amount Available Before Deduction for Working Capital $6,474,303 6. Less Amounts to be Reserved for Working Capital: (40% of Total General Fund Current Year Budget) 40% of. $13,187 = $5,275 -------- - - - - -- 7. Amount Available After Deduction for Working Capital $1,199,277 8. Less Amounts to be Reserved for Other Purposes: a. Reserve for Overestimation of Revenues: (5% of General Fund Revenues in Current Year Budget) 5% of: $13,187,566 = 659,378 • 9. Amount Available per Formula for Other Use $539,898 ADQFDB,U.YLS 199? 3/16/98 4:16 PM i 2 CITY OF BROOKLYN CENTER ADEQUATE GENERAL FUND BALANCE POLICY FORMULA AS ESTABLISHED BY THE CITY COUNCIL ON DECEMBER 22, 1980 (AMENDED FEBRUARY 1 -6,1990, JUNE 8, 1992, AND MAY 22, 1995) Revised for removal of debt service property taxes from working capital. Latest Audited Total Fund Balance at December 31, 1997 estimated $6 Minimum Required Fund Balance Elements: 1. Items Not Readily Convertible to Cash: a. Accounts Receivable 17 b. Advances to Other Funds 105,074 -------- - - - - -- $122,985 2. Amount Appropriated to the General Fund Current S Year Budget: 1998 $2 3. Amounts to be Reserved for Working Capital and Variances from Revenue Estimates: (45% of Total General Fund Current Year Budget, less debt service) 45% of: $12,145,336 = $5,465,401 -------- - - - - -- Minimum Required Fund Balance $5,591,098 Amount in Excess of Minimum Required Fund Balance $1,008,902 Amount Available per Formula for Other Use in Current Year $504,451 ADQFDBAL.xLS 1997R 3/16/98 1:15 PM Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AMENDING THE ADEQUATE GENERAL FUND BALANCE FORMUT A IN THE FINANCIAL MANAGEME POLICIES WHEREAS, the City Council established an Adequate General Fund Balance Formula on December 22, 1980 and incorporated it into the Financial Management Policies on June 8, 1992; and WHEREAS, it has been necessary to adapt to changing conditions over the years by amending the Formula in 1990, 1992, and 199; and WHEREAS, the Financial Commission is recommending that the Adequate General Fund Balance Formula again be amended to adjust to the City's new budget format and to simplify it and make it easier to understand. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center to amend the Adequate General Fund Balance Formula as follows: 1. The formula is amended to eliminated intermediate calculations of available balances and to combine calculations against the current budget into a single line. I 2. The formula is amended to display the calculation of the minimum required fund balance and show the calculation of the one half of the excess balance which may be appropriated in a given year. 3. The formula is amended so that the debt service tax levy is excluded from the calculation of 45 % of the current year's budget. Date Mayor ATTEST: City Clerk RESOLUTION NO. The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. 8d March 23, 1998 MEMORANDUM DATE: March 18, 1998 TO: Michael McCauley, City Manager FROM: Scott Brink, City Engineer SUBJECT: Staff Report Re: Dupont Avenue Street Width, Improvement Project Nos. 1998 -01, 02, and 03), Bellvue Neighborhood Street, Storm Drainage, and Utility Improvements Summary Explanation On March 9, 1998, a public hearing was held regarding the Bellvue Neighborhood Street Improvement Project. As discussed at the hearing, a final decision regarding the re- constructed width of Dupont Avenue North between 53rd and 55th had not yet been reached. In addition, a request to consider relocating the MT bus route from Bryant to Dupont was also to be investigated. As a result, staff has forwarded surveys to property owners on both streets. Both were asked to indicate their preference regarding the bus route and Dupont Avenue property owners were also asked to indicate a preference regarding the width of the street. The results are as follows: • Dupont Avenue Street Width An input request from Dupont Avenue property owners was presented as follows: At the public hearing held on March 9, 1998, the width of Dupont Avenue was discussed. Dupont Avenue is designated as a 11unicipal State Aid street, meaning that the final reconstructed roadway must meet specific width requirements. Dupont Avenue is currently 30 feet in width. As a resident on Dupont Avenue, which option do you prefer? 5 Reconstruct the roadway to its present width of 30 feet. This means that no parking would be allowed on either side of the roadway at any time, and "No Parking" signs would be posted and enforced accordingly. 11 Widen the roadway from 30 feet to 9.6 meters, (31.5 feet). Parking would be prohibited on one side of the street, but allowed on the other. Regular parking restrictions, such as no overnight parking, would still apply. If choosing this option, please indicate which side of the street parking should be permitted (check one) east side, 6 or west side 4 4 Widen the roadway to 11.4 meters, (37.4 feet); parking would be allowed on both sides of the street Relocation of Bus Route • Keep the existing route on Bryant 22 Move the route to Dupont 5 It should be noted that residents on Dupont Avenue were nearly unanimous in their desire to keep the route on Bryant, while residents on Bryant were generally split. Council Recommendation It is recommended that Dupont Avenue be reconstructed to width of 9.6 meters (31.5 feet) with parking allowed on the east side of the street only. Staff will proceed with this design accordingly, unless directed otherwise. It is also recommended that the MT bus route remain on Bryant Avenue. The attached resolution establishes the street width at 9.6 meters, and also establishes the parking restrictions as per Mn/DOT requirements. • Member introduced the following resolution and moved its ® adoption: RESOLUTION NO. _ RESOLUTION ESTABLISHING PARKING RESTRICTIONS ON DUPONT AVENUE NORTH, 53RD AVENUE NORTH TO 55TH AVENUE NORTH WHEREAS, the City Council on March 9, 1998, by Resolution No. 98 -37 ordered Improvement Project No. 1998 -01, 02, and 03, Bellvue Neighborhood Street, Storm Drainage, and Utility Improvements; and WHEREAS, Dupont Avenue from 53rd Avenue North to 55th Avenue North is included within said project, and is designated as a Municipal State Aid Street; and WHEREAS, the design plans and specifications provide for a width for Dupont Avenue North of 9.6 meters in accordance with Minnesota Department of Transportation State Aid standards; and WHEREAS, said State Aid standards allow for parking on one side of the street only for said design width. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. Upon final completion of Improvement Project No. 1998 -01, 02, and 03, parking will be prohibited on the west side of Dupont Avenue North between 53rd Avenue North and 55th Avenue North, and posted accordingly. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • City Council Agenda Item No. 8e March 23, 1998 • • MEMORANDUM TO: Michael J. McCauley, City Manager FROM: Tom Bublitz, Community Development Specialist Y P P DATE: March 19, 1998 SUBJECT: Status of Community Development Block Grant (CDBG) Deferred Loan Program Currently, the Community Development Block Grant (CDBG) Deferred Loan Program is administered by Hennepin County. Under this program eligible residents at 80% of median income or below can borrow up to $15,000 to do eligible repairs on their properties. Recipients of these CDBG funds are required to execute a repayment agreement that provides for a 30 year lien. In other words, if the house is sold any time within the 30 year period the entire loan is repaid to the CDBG program. For recipients between 50% and 80% of median income, a 3% simple interest rate is charged for the first 10 years of the loan period. For recipients at 50% of median income or below there is no interest charged but the 30 year lien is still required. Hennepin County does the income verification for recipients and works with residents to prepare the • scope of work for the rehabilitation project. The County also assists with hiring contractors and county staff perform final inspections of the project when complete. Currently there are over 40 people on the deferred loan waiting list. County staff has informed me that presently there is approximately $90,000 left in the program for 1997 and most of these funds are alreadv committed to projects. Should some of these projects not go forward, some of this $90,000 may become available. The $50,000 allocated for the 1998 CDBG program will not become available until July 1, 1998. The CDBG Deferred Loan waiting list has been closed for several years. It was staff s understanding that the waiting list would be closed but that projects would continue from the existing waiting list. Staff also explored the option of doing a "blended" loan program using CDBG funds and Minnesota Housing Finance Agency (TVII117A) loan funds which would have provided a write -down of the interest rate on MI117A funds using CDBG funds. When staff explored this option with the County, Hennepin County investigated this option and essentially recommended that it would be more beneficial to utilize a more flexible funding source other than CDBG for writing -down fix up fund loan interest rates due to the restrictive conditions of the CDBG program. Hennepin County recommended against using CDBG funds to write down MHFA loan funds due to the number of administrative issues that would need to be addressed to accomplish this. Staff has reviewed the minutes from Council work sessions and regular sessions from 1995 through the present period and was unable to find anything in the minutes regarding placing a hold on deferred loan applicants that are currently on the waiting list.