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HomeMy WebLinkAbout1998 03-09 EDAP Regular Session EDA MEETING City of Brooklyn Center March 9, 1998 AGENDA 1. Call to Order 2. Roll Call 3. Approval of Agenda -The following items are considered to be routine by the Economic Development Authority and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner so requests, in which event the item will be removed from the consent agenda and considered at the end of Commission Consideration Items. a. Approval of Minutes - Commissioners not present at meetings will be recorded as abstaining from the vote on the minutes. 1. January 12, 1998 4. Commission Consideration Items a. Resolution Authorizing the Executive Director to Write -Off Uncollectible Accounts Receivable -Requested Commission Action: - Motion to adopt resolution. 5. Adjournment i • i EDA Agenda Item No. 3a March 9,1998 i I S L • MINUTES OF THE PROCEEDINGS OF THE ECONOMIC DEVELOPIMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION ` JANUARY 12. 1998 CITY HALL CALL. TO ORDER The Brooklyn Center Economic Development Authority (EDA) met in regular session and was called to order by President Myrna Kragness at 7:50 p.m. ROLL CALL President Myrna Kragness, Commission members Kathleen Carmody, Debra Hilstrom, Kav Lasman, and Robert Peppe. Also present: Executive Director Michael J. McCauley, City Attorney Charlie LeFevere, and Council Secretary LeAnn Larson. APPROVAL OF AGENDA AND CONSENT AGENDA. A motion by Commission member Carmody and seconded by Commission member Lasman to approve the agenda and consent agenda as printed passed unanimously. APPROVAL OF MINUTES A motion by Commission member Carmody and seconded by Commission member Lasman to approve the minutes of the December 15, 1997 -- Regular Session as printed passed unanimously. RESOLUTION DESIGNATING DEPOSITORIES OF EDA FUNDS RESOLUTION NO. 98 -01 Member Carmody introduced the following resolution and moved its adoption: RESOLUTION DESIGNATING DEPOSITORIES OF EDA FUNDS The motion for the adoption of the foregoing resolution was duly seconded by member Lasman and passed unanimously. 1/12/98 _1_ COMMISSION CONSIDERATION ITEMS RESOLUTION AuMEIvDINTG CONTRACT FOR ACQUISITION -AND RELOCATION SERVICES FOR THE 53RD A VENUE DEVELO PMENT AND LINKAGE PROJECT City Manager McCauley explained that an additional $3,500 should be paid to Evergreen Land Services for compensation claims for three unanticipated business relocation claims that have been completed by Evergreen as part of the 53rd Avenue Development and Linkage Project. RESOLUTION NO. 98 -02 Member Carmody introduced the following resolution and moved its adoption: RESOLUTION AMENDING CONTRACT FOR ACQUISITION AND RELOCATION SERVICES FOR THE 53RD AVENUE DEVELOPMENT AND LINKAGE PROJECT The motion for the adoption of the foregoing resolution was duly seconded by member Lasman and passed unanimously. RESOL ELECTING OFFICERS FOR THE ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR THE CITY OF BROOKLYN CENTER City Manager McCauley noted that Minnesota Statutes provide that an economic development authority shall elect a president, treasurer, and secretary on an annual basis. The following is the slate of officers to serve the EDA in 1998: President/Treasurer Myrna Kragness Vice - President Kay Lasman Assistant Treasurer Charlie Hansen Secretary G. Brad Hoffman RESOLUTION NO. 98 -03 Member Carmody introduced the following resolution and moved its adoption: RESOLUTION ELECTING OFFICERS FOR THE ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR THE CITY OF BROOKLYN CENTER The motion for the adoption of the foregoing resolution was duly seconded by member Lasman and passed unanimously. 1/1.98 -% T ' � r BLE?NTDED HOME LOAN PROGRAM, City Manager McCaule3 explained some of the complexities of combining Community Development Block Grant (CDBG) monies and Minnesota Housing Finance Aaency (MHFA) funds. One of the downsides of blending these programs is that CDBG funds are subject to federal block grant regulations, which include income eligibility requirements, priorities as to eligible expenditures, and competitive bidding. Given the federal regulations of the CDBG program, the City's deferred loan money does not easily lend itself to a home loan program. Some discussion ensued regarding transferring of monies between programs in the CDBG funds. Council requested this item be brought back for discussion at a future work session. ADJOURNMENT A motion by Commission member Hilstrom and seconded by Commission member Carnlody to adjourn the meeting at 8:08 p.m. passed unanimously. President • Recorded and transcribed by: LeAnn Larson 1/12/98 _; _ • EDA Agenda Item No. 4a March 9,1998 MEMORANDUM • TO: Michael J. McCauley, City Manager FROM: Charlie Hansen, Finance Director C H DATE: March 4, 1998 SUBJECT: Resolution Authorizing the Executive Director to Write -off Uncollectible Accounts Receivable The attached resolution, if adopted by the City Council, will write -off outstanding accounts receivable balances at the Earle Brown Heritage Center that have been deemed uncollectible. Efforts b both the staff and a collection agency to collect the ou Y � y balances have unsuccessful. The loss resulting from these uncollectible accounts has already been recognized on the profit & loss statement of the Earle Brown Heritage Center. This is done by means of an allowance for estimated uncollectible. As receivables age, the probability of their collection decreases. A formula has been established w I hereby a percentage of the receivables are assumed to not be collectible. The resultinc estimate is expensed ag ainst profits and offset b the P g P Y allowance account which is negative entry under accounts receivable. This resolution will result in a reduction of the accounts receivable and the allowance for uncollectible, with no change to the bottom line. The last time the Earle Brown heritage Center wrote off uncollectible accounts receivable was January 22, 1996, when receivables in the amount of $1,473.2 were written -off. Commissioner introduced the following resolution and moved its adoption: • EDA RESOLUTION NO, RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO WRITE - OFF UNCOLLECTIBLE ACCOUNTS RECEIVABLE WHEREAS, the Executive Director has reported the following EBHC accounts receivable are not expected to be collected due to staff efforts being exhausted and accounts being turned over to collection agencies. Collection efforts will continue by the collection agency and with the adoption of this resolution, the accounts will be removed from the receivable records and charged off as uncollectible accounts. NOW, THEREFORE, BE IT RESOLVED by the Economic Development Authority in and for the City of Brooklyn Center that the Executive Director is authorized to write -off from the EDA's records as uncollectible the following accounts receivable: Due From Amount Convention Center: Caren Barstow 137.94 Roxanne Clavton 923.37 • North American Indigenous Games 3,151.16 Richfield Sport 1,682.35 Solid Rock Church 2,822.72 Sugar Bear Shows 469.78 Songwriters writers Showca e � s 4,281.00 Grand Total 513.468.32 Date President The motion for the adoption of the foregoing resolution was duly seconded by commissioner and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. MEMORANDUM TO: Brad Hoffman FROM: Judith Bergeland RE: Uncollectible Accounts DATE: March 2, 1998 Following is the information you requested on the four major accounts we are proposing to write off via resolution: NORTH AFRICAN INDIGENOUS GAMES - August 2, 1995 Used Carriage Hall. Part of a large No Metro multi -day event whose primary presence was the National Sports Center. Many hotel rooms involved. Most properties still owed large dollars. At one time the Holiday Inn was holding a bill for over $30,000. Sent to collections in early 1996 with no response forthcoming. Turned over to Clelland. • SONGWRITER'S SHOWCASE - March and April, 1996 Used Captain's and Estate. Money owed is primarily room rental. Original concept of event was for Jeff Brooks (owner) to showcase country western talent via radio. He made some bad business decisions ( his words) coupled with little interest in the concept. Promised originally to pay debt at $100 per month. Received one payment. Sent us bill for $5000 for an event he was supposed to perform at here though was a no- show ow and no contract with us. Clelland has a commitment from Brooks for the $100 monthly but again no payments received. RICHFIELD SPORTS - November 1 -3, 1996 Used Carriage Hall for a baseball card show. Had been a successful client of this facility since February 1991. The amount owed is a balance remaining from the November show ($4500 in room rental partially paid). Mark Radtke, owner, has a judgment against him initiated by Clelland. SOLID ROCK CHURCH - November 22, 1996 Used Tack Room for small banquet. Majority of amount due is catering dollars. First time at this facility. Client hasn't returned any phone calls or acknowledged any invoicing. Turned over to Clelland.