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HomeMy WebLinkAbout2000 03-06 CCM Work Session MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA GENERAL WORK SESSION MARCH 6, 2000 CITY HALL CONFERENCE ROOM B CALL TO ORDER The Brooklyn Center City Council met for a general work session at Brooklyn Center City Hall and was called to order by Mayor Myrna Kragness at 6:03 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Debra Hilstrom, Kay Lasman, Ed Nelson, and Robert Peppe. Also present: City Manager Michael J. McCauley, Assistant City Manager Jane Chambers, and Recording Secretary Maria Rosenbaum. City Manager Michael McCauley discussed the current status of Brookdale with the Council. DISCUSSION OF PROPOSED E -MAIL AND VOICE MAIL POLICIES Mr. McCauley discussed the proposed e -mail and voice mail policies and asked the Council if the proposed policies were satisfactory. Council discussed the proposed polices and the reimbursement of $19.95 per month for an Internet service. The $19.95 per month for Internet service would be a lump sum the City would advance to each Councilmember at the beginning of each year. Each Councilmember will have to submit proof of payment to an Internet service provider by December 15 of the year in which reimbursement occurred. If the total reimbursement amount is different than what was figured, the difference would be subtracted from the Councilmember's last check of the year. It was the consensus of the Council to move forward with the proposed policies. Mr. r McCauley will put this item on an agenda and schedule a training session once the polices are adopted. I 03/06/00 -1- i DISCUSSION OF BROCHURE FROM THE MINNEAPOLIS FOUNDATION Mr. McCauley discussed that the Minneapolis Foundation is making available brochures for organizations to distribute regarding information about cultures and customs. The Minneapolis Foundation has offered to make brochures available to the City of Brooklyn Center for distribution within the community. Council discussed the possibility of having the brochure from the Minneapolis Foundation included with the City Watch. It was the consensus of the Council to have the brochure sent with the City Watch. DISCUSSION OF COMMUNITY PRESENTATIONS /OUTREACH Mr. McCauley requested Council discussion on community presentations regarding the many diverse groups and populations in the City. Councilmember Hilstrom asked about having a resolution adopted to honor specific or special events. If there were someone present at the meeting when the item was before the Council, a presentation could be made regarding the event. Mr. McCauley suggested having the items brought to the City Council Study Sessions for discussion before putting the item on a regular City Council agenda. Council discussed other possible options for providing community presentations. Some options considered were having a special meeting before or after a regular scheduled meeting, having a work session that was televised, and having an irregular open forum. It was the consensus of the Council to have a resolution brought to the Council at a Study Session for discussion when a specific or special event were to be adopted by the Council. The resolution could then be put on a regular agenda for approval and a presentation given if so desired. Mayor Kragness requested a recess to attend the swearing in of two new Brooklyn Center Police Officers. A motion by Councilmember Lasman, seconded by Councilmember Nelson to recess at 6:59 p.m. Motion passed unanimously. Council attended the swearing in of the two new Brooklyn Center Police Officers held in the Council Chambers and returned to the table at 7:20 p.m. 03/06/00 -2- I DISCUSSION OF MEETING WITH COMMISSION CHAIRS ON MARCH 20, 2000, AND TIME AND DATE FOR COMMISSION RECOGNITION Mr. McCauley asked the Council how they would like to structure the work session meeting with the Commission Chairs on March 20, 2000. It was the consensus of the Council for the work session agenda of March 20, 2000, with the Commission Chairs, be set up for an informal meeting in the Council Chambers at 6:00 p.m. At that meeting, the Council will ask the Commission Chairs if they think the Commission Recognition event which is scheduled for April 17, 2000, should be held at 6:00 p.m. or 7:00 p.m. REVIEW OF DRAFT RESOLUTION ON CIVIL LEGAL SERVICES Mr. McCauley reviewed the draft resolution for civil legal services and asked the Council if the resolution was adequate. Council discussed the authority being given to the City Manager and the amount of money needing approval from the Council if another firm other than Kennedy and Graven or Briggs and Morgan were to be used for specialized legal services. Mr. McCauley informed the Council that if they were not comfortable with the amount of $10,000, the resolution could be modified. It was the consensus of the Council to have the resolution modified to authorize the City Manager to obtain specialized legal services before exceeding $3,000. Mr. McCauley informed the Council that this issue would be before the Council in one year to review and discuss pursuant to the proposed resolution. Councilmember Hilstrom asked if the Council would like to meet with Charlie LeFevere to discuss the draft resolution and to discuss legal services. It was the consensus of the Council to have Mr. McCauley contact Mr. LeFevere to ask him to attend the March 13, 2000, study session. If Mr. LeFevere is not able to attend the March 13, 2000, study session, Mr. McCauley will ask about the March 27, 2000, study session. Mr. McCauley noted that he will have the draft resolution modified before sending it to Mr. LeFevere and that it will be on a future agenda for approval. REVIEW OF SOCIAL SERVICES PURSUANT TO COUNCIL POLICY Mr. McCauley reviewed the joint powers agreements previously adopted by the City Council during last year's budget process and asked if there were any social services the Council would like to review or remove for the 2001 budget process. Council discussed and it was the consensus of the Council to keep all joint powers agreements and to have a report on PRISM'S level of services. 03/06/00 -3- DRAFT FIRST TIER TRAILS GREENWAYS AND PARK PLAN FROM SUBURBAN HENNEPIN REGIONAL PARK DISTRICT Mr. McCauley explained the draft provided in the materials and discussed the project study area. The Park and Recreation Commission will be reviewing this draft at its next meeting; however, there will not be enough time for the Council to receive the Park and Recreation Commission's comments and suggestions. Mr. McCauley asked the Council what their thoughts were about having a trail under the power lines which the Suburban Hennepin Regional Parks is requesting. Mayor Kragness stated that since it is land the City will not be able to use, the Suburban Hennepin Regional Parks should go forward with the project of trails under the power lines as long as the trails are maintained. Councilmember Lasman said she was concerned about the language on Page 18 and requested to have the language modified. Since this is a draft the language should be modified to indicate that the City is exploring the redevelopment of 53rd Avenue as a trail corridor, not committed. Mr. McCauley will be submitting a letter to the Suburban Hennepin Regional Parks with the Council's comments and the request to have the language modified on Page 18. REVIEW TIME AND PLACE FOR JUNE 19, 2000, WORK SESSION: REVIEW WITH AUDITOR AND FINANCIAL COMMISSION Mr. McCauley requested having a joint meeting with the City's Auditor and the Financial Commission on June 19, 2000, at 7:00 p.m., in the Council Chambers, rather than having two meetings. It was the consensus of the Council to have a j oint meeting on June 19, 2000, at 7:00 p.m., in the Council Chambers. DISCUSSION OF VISIONING PROJECT Mr. McCauley discussed that he has been working on the visioning project and that this item will be coming before the Council soon. MISCELLANEOUS No miscellaneous items were discussed. 03/06/00 -4- I i ADJOURNMENT Councilmember Nelson made a motion to adjourn the meeting at 8:46 .m., seconded by J g P Councilmember Peppe. Motion passed unanimously. I City Clerk D Mayor 03/06/00 -5-