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HomeMy WebLinkAbout1998 11-30 CCM Special Work Session MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA SPECIAL WORK SESSION NOVEMBER 30, 1998 CITY HALL CONFERENCE ROOM B CALL TO ORDER The Brooklyn Center City Council met for a Special Work Session at Brooklyn Center City Hall and was called to order by Mayor Myrna Kragness at 7:00 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Debra Hilstrom and Kay Lasman. Councilmember Kathleen Carmody arrived at 7:20 p.m. Councilmember Robert Peppe was absent and excused. Also present: City Manager Michael J. McCauley, Assistant City Manager/HR Director Jane Chambers, Finance Director Charlie Hansen, Community Development Director Brad Hoffman, EBHC Manager Judith Bergeland, and Recording Secretary Maria Rosenbaum. PROPOSED 1999 MEETING SCHEDULE City Manager Micheal McCauley asked the Council if they would like to continue with the second and fourth Mondays of each month for Council meetings. It was the consensus of the Council to keep the Council meetings on the second and fourth Mondays, however, the Council discussed the possibility of changing the September 1999 meetings to the first and third Mondays. Council discussed future meetings with other City Commissions. Mr. McCauley asked the Council if they would like to meet with all the Commissions at one time to eliminate several meetings or if they would like to have a joint meeting with each Commission. After further discussion it was the consensus of the Council to meet with the Chairs of each Commission first and then have one joint meeting with all Commissions in a presentation style. Councilmember Kathleen Carmody arrived at 7:20 p.m. It was the consensus of the Council to set March 29, 1999, for a Work Session to meet with the Chairs of the each Commission, and a more social recognition will be held in April 1999. 11/30/98 -1- NEW COUNCIL MEMBER ORIENTATION Mr. McCauley asked the Council their preference on the orientation of the new Council Member Ed Nelson. Mr. McCauley suggested having a short meeting with Mr. Nelson to update him on the goals of the Council and how the Council deals with issues, etc. This would also give Mr. Nelson the opportunity to ask any questions he may have. It was the consensus of the Council to have a short meeting with Mr. Nelson before the joint Planning Commission Meeting on December 17, 1998, at 6:30 p.m. Council discussed if food should be served and it was the consensus of the Council everyone would bring something to share. City Staff will contact Mr. Nelson and have an official notice posted if this date works for Mr. Nelson. Mr. McCauley suggested discussing agenda items 6, 7, and 10 since EBHC Manager Judith Bergeland was present. REVIEW OF EARLE BROWN HERITAGE CENTER BUILDING PROJECT Community Development Director Brad Hoffman discussed that bids were opened for the work to be done at the EBHC. The bids received were extremely high. Mr. Hoffman explained that the reason the bids were so high is because of the construction market. Mr. Hoffinan met with E & V Consultants and Construction Managers to discuss possible cost saving items. A list of deductions was available for the Council at the meeting. Mr. Hoffman went through the list and discussed items that he would like to see remain with the project. Mr. Hoffman said that there was a total of $115,460 in deductions and addendums. The Council discussed whether or not these deductions would make this project any less than first proposed. Mr. Hoffman explained that by eliminating some of the listed items it would still create the building that was originally proposed. Bids will be on the December 14, 1998, agenda. EARLE BROWN HERITAGE CENTER BUDGET Mr. McCauley discussed that before the Council were projected target goals for the EBHC. Council discussed from the materials provided the proposed budget. Mr. Hoffman and Ms. Bergeland will monitor this budget and update the Council. EARLE BROWN CATERING Mr. McCauley discussed that D'Amico Catering's contract has expired. There have been several negotiations with D'Amico Catering because D'Amico Catering has requested to have money up front. Ms. Bergeland informed the Council that a health inspection failed recently. 11/30/98 -2- The biggest issue for the failure was cleaning issues. It is D'Amico Catering's responsibility to keep the kitchen clean. Several performance issues were discussed. NORTH METRO MAYORS MEETING Mr. McCauley discussed he would like direction from the Council on the City's participation in a subregional coalition. After some discussion it was the consensus of the Council that Mr. Hoffman would attend the meeting on December 1, 1998. It was noted that the Council is supportive of the collaboration, however the City needs to carefully examine any new coalitions in light of budget and staff constraints. HERITAGE BOOK: HISTORICAL SOCIETY REQUEST FOR PATRON PARTICIPATION ($500) Mr. McCauley discussed the request from the Historical Society for patron participation. The Historical Society is requesting $500. This money could be paid in 1999 or 2000. It was the consensus of the Council to provide $500 to the Historical Society in the 1999 budget. REVIEW OF GENERAL FUND BUDGET AND TRUTH IN TAXATION HEARING Mr. McCauley discussed the Truth in Taxation materials that would be presented at the meeting on December 7, 1998. Councilmember Hilstrom commented that she preferred the pie charts and thought they would be easier for the public to follow. Council further discussed the overview that was provided in the materials and Mr. McCauley provided answers to the Council's questions. Councilmember Hilstrom requested that information be prepared for the Council regarding the number of City employees. Mr. McCauley responded he will be provide this information. GOLF COURSE: LOAN PAYMENT Mr. McCauley discussed as reported previously, the golf course had reduced revenues during the spring of this year due to the construction of the storm water ponds and associated structures. Since the debt owed by the golf course was restructured beginning in 1998 to eliminate interest on the loan, it was felt appropriate not to seek reimbursement from the Capital Improvement Fund for this lost revenue experienced by the golf course. An evaluation indicated that the golf course appeared to be on course to have an operating profit. 11/30/98 -3- Now that it is year end, the golf course will show an operating profit but will be slightly below the amount of money necessary to make the entire principle only payment on the loan programmed for 1998. It was recommended that the amount of principle due in 1998 be reduced in 1998 by $30,000 and having this $30,000 deferred from 1998 and adding $2,000 per year in additional payments starting in 2003. Council discussed their thoughts about starting in 2003, and it was the consensus of the Council to have this payment start sooner than 2003. Mr. McCauley will amend the plan to start sooner. WATER, SANITARY SEWER, STORM SEWER AND RECYCLING POLICIES Mr. McCauley discussed that included with the materials was information regarding targets for some of the policies proposed. Mr. Hansen explained the two main things regarding these policies are cash flow and emergency cash. Mr. Hansen suggested looking at all the factors and that there may be funds that have more cash then needed. Mr. McCauley discussed this item will come back to the Council for a formal consideration. MISCELLANEOUS Council viewed a site plan that was submitted for the Brookdale redevelopment. ADJOURNMENT Councilmember Hilstrom made a motion to adjourn the meeting at 10:25 p.m., seconded by Councilmember Lasman. Motion passed unanimously. City Clerk Mayor 11/30/98 -4-