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HomeMy WebLinkAbout1998 07-13 CCP Regular Session Public Copy CITY COUNCIL MEETING City of Brooklyn Center July 13, 1998 AGENDA 1. Informal Open Forum With City Council - 6:45 p.m. - provides an opportunity for the public to address the Council on items which are not on the agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council Members will not enter into a dialogue with citizens. Questions from the Council will be for clarification only. Open Forum will not be used as a time for problem solving or reacting to the comments made but, rather, for hearing the citizen for informational purposes only. 2. Invocation - 7 p.m. 3. Call to Order Regular Business Meeting 4. Roll Call 5. Council Report 6. Approval of Agenda and Consent Agenda -The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. a. Approval of Minutes - Councilmembers not present at meetings will be recorded as abstaining from the vote, on the minutes. 1. June 15, 1998 - Work Session 2. June 22, 1998 - Regular Session 3. June 22, 1998 - Executive Session 4. June 23, 1998 - Special Meeting 5. July 6, 1998 - Special Meeting b. Licenses C. Authorization to Pay City's Share of MPRS Lawsuit Damages d. Settlement of Agness Claim r CITY COUNCIL AGENDA -2- July 13, 1998 e. Fire Department Relief Association Financial Statements for the Calendar Year Ended December 31, 1997 f. Approval of Application for Temporary Beer License for St. Alphonsus Church, 7025 Halifax Avenue North for Event to be Held August 2, 1998 g. Approval of Application for Temporary On -Sale Liquor License for St. Alphonsus Church, 7025 Halifax Avenue North for event to be Held October 10, 1998 h. Resolution Authorizing Engagement of Construction Management Firm for Earle Brown Heritage Center Building Project i. Resolution Accepting Work Performed and Authorizing Final Payment, Improvement Project Nos. 1997 -01, 02, and 03, Contract 1997 -E, Orchard Lane West Street, Storm Drainage, and Utility Improvements j. Resolution Approving Change Order Nos. 1 and 2 and Supplemental Agreements 2 and 3, Accepting Work Performed, and Authorizing Final Payment, Improvement Project Nos. 1997 -04, 05, and 06, Contract 1997 -F, France Avenue, 69th to North City Limits, Street, Storm Drainage, and Utility Improvements k. Resolution Accepting Bid and Awarding a Contract, Improvement Project No. 1998 -14, Contract 1998 -I, Kylawn Park Trail Linkage 1. Resolution Accepting Bid and Awarding a Contract, Improvement Project No. 1998 -22, Contract 1998 -M, Playground Replacement at Bellvue, East Palmer, and Happy Hollow Parks m. Resolution Accepting Bid and Awarding a Contract. Improvement Project No. 1998 -24, Contract 1998 -N, Evergreen Park Shelter Building n. Resolution Declaring a Public Nuisance and Ordering the Removal of Diseased Trees 7. Public Hearings a. An Ordinance Amending Ordinance No. 96 -11 Regarding Council Salaries for 1999 -2000 -This item was first read on June 8, 1998; published in the official newspaper on June 17, 1998; and is offered this evening for a public hearing and second reading. CITY COUNCIL AGENDA -3- July 13, 1998 - Requested Council Action: -Open the public hearing. -Take public input. -Close the public hearing. - Motion to adopt ordinance. b. An Ordinance Amending Chapter 35 of the City Ordinances Regarding the Zoning. Classification of Certain Land (Bellvue Lane Addition) - This item was first read on June 22, 1998; published in the official newspaper on July 1, 1998; and is offered this evening for a public hearing and second reading. - Requested Council Action: -Open the public hearing. -Take public input. -Close the public hearing. - Motion to adopt ordinance. C. An Ordinance Vacating a Portion of 4th Street North • - This item was first read on May 26, 1998; published in the official newspaper on June 17, 1998; and is offered this evening for a public hearing and second reading. - Requested Council Action: -Open the public hearing. -Take public input. -Close the public hearing. - Motion to adopt ordinance S. Council Consideration Items a. Resolution Approving Final Plat - TWIN LAKE OVERLOOK - Requested Council Action: - Motion to adopt resolution. b. Resolution Authorizing Application for the Livable Communities Demonstration Grant for Northwest Housing Resource Center - Requested Council Action: - Motion to adopt resolution. C. Proclamation Declaring August 16, 1998, to be Honor - Our - Police Sunday - Requested Council Action: - Motion to adopt proclamation. CITY COUNCIL AGENDA 4- July 13, 1993 d. Resolution Expressing Recognition and Appreciation for the Dedicated Public Service. of the Earle Brown Days Committee -Requested Council Action: - Motion to adopt resolution. e. Mayoral Appointments - Planning and Financial Commission -Requested Council Action: Motion to ratify Mayoral nominations. £ Request of Earle Brown Days Committee for City Participation in Year 2000 Celebration -Requested Council Action: - Council direction. Report on Recreational Fire g. p s -Requested Council Action: - Council discussion and direction. h. Report on Auction Results -Requested Council Action: -City Manager will provide verbal report. i. 1996 and 1997 Local Law Enforcement Block Grant, Bureau of Justice Assistance (BJ A) -Requested Council Action: -City Manager will provide verbal update. j. Appoint Review Committee for Financial Advisory Services - Requested Council Action: - Council to appoint review panel. k. Appointment of Attorney for Special Personnel Matter - Requested Council Action: - Motion to appoint Attorney. 9. Adjournment • City Council Agenda Item No. 6a • MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY 4' OF HENNEPIN AND THE STATE OF MINNESOTA WORK SESSION JUNE 15, 1998 CONFERENCE ROOM B CALL TO ORDER The Brooklyn Center City Council met in a special work session and was called to order by Mayor Myrna Kragness at 7:00 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, Kay Lasman, and Robert Peppe. Also present: City Manager Michael J. McCauley, Assistant City Manager Jane Chambers, and Community Development Director Brad Hoffman. Councilmember Carmody raised a question regarding a recent Planning Commission meeting regarding the 53rd Avenue Project that Councilmember Hilstrom attended. Councilmember Carmody expressed her opinions regarding the validity of surveys conducted in the Riverwood neighborhood regarding a senior housing proposal. PRESENTATION OF SURVEY RESULTS FROM SURVEY CONDUCTED BY RIVERWOOD NEIGHBORHOOD ASSOCIATION Tom Kouri, Jerry Blarney and Rod Snyder representing the Riverwood Neighborhood Association were present to review the outcome of the survey. Mr. Kouri presented a detailed history of the area and challenges that the City faces with development of the area. At the conclusion of this presentation, another member of the Riverwood Neighborhood Association presented survey results. 195 surveys were sent to residents and 64 responses to the survey from 33 different households were received. Mr. Kouri and Mr. Snyder reviewed the survey results with the Council and suggested a brainstorming session to look at the pros and cons of the Stinski Proposal. A brainstorming session was conducted to list the pros and cons of the development. The pros of the development appeared to be a senior housing goal accomplished, increased tax rolls for the area, and a completion of a senior high rise facility. The cons appear to be that the proposal was a denser development only developing one half of the site, and there were concerns about the purchase agreements that would be necessary to purchase units in the property proposed. There was a general discussion amongst the Council and the residents about the various pros and cons of the proposal. At approximately 8:10 p.m., the Council thanked the representatives for their presentation. 06/15/98 -1- TIME LINE FOR COUNCIL REVIEW OF SOCIAL SERVICE REOUESTS A question was raised whether or not the Heritage Festival had received an application for the 1999 Social Services Funding. Mr. McCauley indicated that a review will be made of the matter and an application sent to the Heritage Festival, if one had not already been sent. It was agreed after discussion that the Council will consider all social service requests at a regular Work Session. There will be no interviews of individual agencies making requests. EARLE BROWN HERITAGE CENTER Mr. McCauley reviewed various materials distributed to the Council regarding the Earle Brown Heritage Center and the Marquette Study. He stated that most of the recommendations had been implemented, except the change of the name of the center recommended by the Marquette study. Mr. McCauley indicated that there had been a clarification in the center's stationery and other materials which adds "Conference and Events Center ". This change has been made in materials without the necessity for changing the name of the center. Mr. McCauley then reviewed the current financial status of the center. He indicated that the center is behind where staff had wanted it to be at this point in the year due to some extraordinary cost and delays in projected revenues from a new facility. The center is close to meeting its operating expenses, but will not be able to meet expected capital improvement expenses. A Capital Improvement Plan (CIP) has been developed by staff for the center that addresses costs, but not revenues yet. Mr. McCauley indicated that the Council needs to discuss capital expenditures for the center, especially with the change in TIF revenues as a result of the changing class rates for taxation. Mr. McCauley indicated that Judith Bergeland proposed closing of Earle's Restaurant when it shuts down for the summer. He explained that the core business and mission of the center is in producing events rather than operating a restaurant. The concept of the restaurant had been added on to the original concept of the convention/event center. Mr. McCauley stated that if Earle's was closed the staff at the center could concentrate on specific events and using Earle's for some of those events rather than an attempt to schedule for the restaurant. He stated that use of staff time and energy would be better in the promotion of events rather than attempting to keep the restaurant going. After discussion the Council's consensus was that Earle's should be closed permanently when it is closed for the summer. Councilmember Lasman stated that although she did not have an objection to closing of the restaurant, she will miss Earle's Restaurant and felt bad about it having to close. Mr. McCauley then reviewed with the Council the pending parking lot and meeting room improvements. He stated that City staff needed to focus on getting these improvements made. He then individually addressed specific recommendations in the Marquette Study. 06/15/98 -2- He also went through item number 8 which was to increase the accountability to meet budget goals ® and year to date budgeting, and number 9, which suggested a joint EDA/Management Workshop. Mr. McCauley noted that the Council had spent time on the center with Carl Neu during its annual retreat and had determined that the center was to cash flow operations, but could not generate sufficiant revenues for capital replacement. Councilmember Carmody noted that the time spent with Carl Neu had also discussed that the Council would put money into a capital plan. Mr. McCauley reviewed the CIP that had been developed. He stated that additional information needs to be gathered for the plan including identifying revenue sources from the general fund lodging tax and TIF. He stated that the CIP has a 20 year matrix and will need to add the life expectancy of the new buildings and parking lot to be constructed. Councilmember Hilstrom questioned if the City is obligated to repay to the State of Minnesota the $2.5 million grant that will be used for pavement of the parking lot and building of the new G Barn. Mr. McCauley responded that if the operations for which funding were received were used for a different purpose, the grant monies would need to be repaid to the State. MISCELLANEOUS Mr. McCauley informed the Council that Captain McComb had been slightly injured in an accident which had occurred June 15, 1998. Mr. McCauley informed the City Council that the final plat for the June /Indiana Project had been received by City staff. The Council also discussed the presentation of the plaque for Earle Brown Heritage Center which will be held on June 27, 1998, at 10:30 a.m. Councilmember Carmody requested that the Councilmembers begin to receive the Chamber of Commerce Newsletter. She made this request of Janis Blumental who was present at the meeting. Councilmember Lasman asked how the City Auction had gone and also requested to know when the Woodbine survey would be returned. Councilmember Carmody and Councilmember Lasman reported that they had gone to the recent ZD meeting of the Historical Society. Mr. McCauley informed the Council that the previously scheduled meeting for June 29, 1998 with Jim Schlesinger had been canceled and is hoping to reschedule the meeting to July 6, 1998. Mr. McCauley nformed the Council that t the et' June 22 1998, 't will receive information y a s meeting of i e inf n o back regarding weed spraying on Middle Twin Lake. t 06/15/98 - DRAFT Mr. McCauley informed the Council that the Told Development may go in for planning review in July. Mr. McCauley discussed with the Council an update on the Brookdale Redevelopment. AWOURNMENT The meeting adjourned at 9:45 p.m. City Clerk Mayor Dictated by Jane Chambers - Transcribed by Maria Carlson 06/15/98 -4- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL ® OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION JUNE 22, 1998 CITY HALL 1. INFORMAL OPEN FORUM WITH CITY COUNCIL CALL TO ORDER INFORMAL OPEN FORUM The Brooklyn Center City Council met in an informal open forum and was called to order by Mayor Myrna Kragness at 6:45 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, Kay Lasman, and Robert Peppe. Also present: City Manager Michael J. McCauley, Assistant City Manager/HR Director Jane Chambers, Director of Public Works Diane Spector, Planning and Zoning Specialist Ron Warren, City Attorney Charlie LeFevere, Recording Secretary Maria Carlson, and City Clerk Sharon Knutson. • INFORMAL OPEN FORUM Mr. McCauley reported that they have scheduled a neighborhood meeting for June 29, 1998 on the June and Indiana Avenues North Project. Rex Newman, a resident of Brooklyn Center addressed the Council with concerns about the Proposed Time of Sale Ordinance. Mr. Newman expressed that he felt the City is forgetting the owners and hopes that the Council will suggest more notice to the owners when selling their homes. Earl Roland Bolier, 6825 Quail Avenue North, addressed the Council with a complaint about the smoke that he is experiencing from his neighbors burning, along with a complaint about the dump trucks being parked or stored in residential areas. il,/Ir. Bolier would like to see the wording changed in Item 9 and Item 12 of the Public Nuisance Ordinance, Section 19 -103. ADJOURN INFORMAL OPEN FORUM A motion by Councilmember Carmody, seconded by Councilmember Hilstrom to adjourn the informal open forum at 6:58 p.m. Motion passed unanimously. 6/22/98 -1- DRAFT 2. INVOCATION The invocation was offered by Father Stillmach of St. Al P honsus Catholic Church. 3. CALL TO ORDER REGULAR BUSINESS MEETING The Brooklyn Center City Council met in regular session and was called to order by Mayor Myrna Kragness at 7:04 p.m. I 4. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, Kay Lasman, and Robert Peppe. Also present: City Manager Michael J. McCauley, Assistant City Manager/HR Director Jane Chambers, Director of Public Works Diane Spector, Planning and Zoning Specialist Ron Warren, Building Official Dave Fisher, City Attorney Charlie LeFevere, Recording Secretary Maria Carlson, and City Clerk Sharon Knutson. 5. COUNCIL REPORT Councilmember Carmody reported that she attended the League of Minnesota Cities Conference. Mr. McCauley informed the Council that the Unveiling Ceremony for the Earle Brown Heritage Center is Saturday, June 27, 1998. 6. APPROVAL OF AGENDA AND CONSENT AGENDA I Mr. McCauley requested the following addition to the Council Agenda: 1) Item 9i, Resolution Authorizing Grant Application to Minnesota Amateur Sports Commission. A motion by Councilmember Carmody, seconded by Councilmember Lasman to approve the agenda and consent agenda as amended. Motion passed unanimously. 6a. APPROVAL OF MINUTES A motion by Councilmember Carmody, seconded by Councilmember Lasman to approve minutes of the June 3, 1998, Special Work Session, June 8, 1998, Regular Session, and June 10, 1998, Special Work Session. Motion passed unanimously. 6/22/98 -2- DRAFT 6b. RESOLUTION DESIGNATING A CUSTODIAN OF CITY INVESTMENTS RESOLUTION NO. 98 -101 Councilmember Carmody introduced the following resolution and moved its adoption: RESOLUTION DESIGNATING A CUSTODIAN OF CITY INVESTMENTS The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Lasman and passed unanimously. 6c. LICENSES A motion by Councilmember Carmody and seconded by Councilmember Lasman to approve the following list of licenses. Motion passed unanimously. GARBAGE AND REFUSE COLLECTION Darling International Inc. P.O. Box 12785, New Brighton Aagard Environmental 3291 Terminal Drive, Eagan RENTAL D`VELLING Initial: Ruth Cioni 5115 Twin Lake Boulevard East • Renewal: John Schwarz 54016' rd Avenue North Susan Jenson 6628 Camden Drive North Gary Anakkala 5412 -12 `/2 Fremont Avenue North SING HANGER All -Brite Sign, Inc. 5223 Lakeland Avenue North, Crystal 6d. RESOLUTION ACCEPTING BID AND AWARD A CONTRACT, IMPROVEMENT PROJECT NO. 1998 -27, CONTRACT 1998 -H, 1998 SEALCOATING RESOLUTION NO. 98 -102 Councilmember Carmody introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING BID AND AWARD A CONTRACT, IMPROVEMENT PROJECT NO. 1998 -27, CONTRACT 1998 -H, 1998 SEALCOATNG . 6/22/98 -3- DRAFT The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Lasman. Motion passed unanimously. 4 6e. RESOLUTION DECLARING A PUBLIC NUISANCE AND ORDERING THE REMOVAL OF DISEASED TREES RESOLUTION NO. 98 -103 Councilmember Carmody introduced the following resolution and moved its adoption: RESOLUTION DECLARING A PUBLIC NUISANCE AND ORDERING THE REMOVAL OF DISEASED TREES The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Lasman. Motion passed unanimously. 6f. RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH HENNEPIN COUNTY REGARDING USE OF THE COUNTY'S ELECTRONIC PROPRIETARY GEOGRAPHICAL DIGITIZED DATA BASE RESOLUTION NO. 98 -104 Councilmember Carmody introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH HENNEPN COUNTY REGARDING USE OF THE COUNTY'S ELECTRONIC PROPRIETARY GEOGRAPHICAL DIGITIZED DATA BASE The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Lasman. Motion passed unanimously. 60r. RESOLUTION CERTIFYING LOCAL PERFORMANCE MEASURES FOR LOCAL PERFORMANCE AID PAYABLE IN 1999 RESOLUTION NO. 98 -105 Councilmember Carmody introduced the following resolution and moved its adoption: RESOLUTION CERTIFYNG LOCAL PERFORMANCE MEASURES FOR LOCAL PERFORMANCE AID PAYABLE N 1999 6/22/98 -4- DRAFT a v The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Lasman. Motion passed unanimously. ; 7. PUBLIC HEARINGS 7a. AN ORDINANCE AMENDING CHAPTER 12 OF THE CITY ORDINANCES IMPLEMENTING A TIME OF SALE HOUSING INSPECTION, REQUIRING AN INSPECTION, DISCLOSURE OF CONSUMER INFORMATION CONCERNING THE CONDITION OF A DWELLING PRIOR TO ITS SALE AND CORRECTION OF CERTAIN HAZARDOUS CONDITIONS Mr. McCauley outlined the history of the ordinance that was proposed by the Housing Commission. He noted changes in the Ordinance that were made at Council direction which would cause immediate hazards to be reported to the City, regardless of whether a sale occurred. A second alternate was included in the Council packet that would better reflect the Council's request that the Ordinance allow more readily for buyers and sellers to enter into agreement that the buyer would correct hazardous conditions. The second alternate removed the requirement that the City consent to such agreements between buyers and sellers. Mr. McCauley introduced Building Official Dave Fisher to present a slide show of common items found in residential inspections. Mr. Fisher showed the slide presentation while discussing some of the safety hazards. He also explained to the Council some of the comment and below standard items. A motion was made by Councilmember Hilstrom and seconded by Councilmember Carmody to open the Public Hearing. Motion passed unanimously. Donna Zieska, 5455 Brooklyn Boulevard, appeared before the Council to address her concerns about the Ordinance. Ms. Zieska stated that she is not against the inspections, but is against the Ordinance. She thought Brooklyn Center residents should be more aware of this Ordinance, and that buyers do need to be protected, but also need to be responsible when purchasing a home. She feels that this Ordinance is against her Right of Privacy. Bill Gerst from the Minneapolis Area Realtors Association (MARA) also appeared before the Council to address two things, one being the change in the MARA's position as a result of the proposed change in Minneapolis' Ordinance, and two, the fact that buyers are having their own inspections. • 6/22/98 -5- Mr. Gerst explained that the MARA's position has changed because of the fact that more and more buyers are hiring independent inspectors, and that the inspections are far more thorough. Mr. Gerst did not have statistical information yet as the percentage of buyer inspections for the Council and assured the Council that he will check into this further and report back to the Council. A motion by Councilmember Hilstrom and seconded by Councilmember Carmody to close the Public Hearing at 7:55 p.m. Motion passed unanimously. Discussion continued and Councilmember Peppe expressed that he was not comfortable with passing this Ordinance and that this item should be tabled, brought back to the Housing Commission for more statistical information on the number of buyers having inspections, and then returned to the Council. Councilmember Hilstrom requested information on the rights that buyers currently have for correcting problems after purchasing a house. A motion by Councilmember Lasman to refer this Ordinance back to the Housing Commission and report back to the Council when statistical information is available, seconded by Councilmember Peppe. Councilmember Carmody stated that she felt the Council had had ample opportunity to have their concerns addressed and should not wait any longer to decide this matter. Upon vote being taken on the foregoing motion, the following voted in favor thereof: Myrna Kragness, Debra Hilstrom, Kay Lasman, and Robert Peppe; and the following voted against: Kathleen Carmody. The motion passed. 7b. AN ORDINANCE AMENDING CHAPTER 23 OF THE BROOKLYN CENTER CODE OF ORDINANCES, RELATING TO THE REGULATION OF PAWNSHOPS AND SECONDHAND GOODS DEALERS I A motion by Councilmember Hilstrom and seconded by Councilmember Carmody to open the Public Hearing. Motion passed unanimously. Attorney Tom Johnson from Gray, Plant, and Mooty representing Grow Biz International (GBI) addressed the Council. Mr. Johnson expressed that GBI had concerns regarding the proposed changes because the changes will burden the secondhand dealers, and will not be effective in reaching law enforcement goals. Mr. Johnson discussed the different types of businesses such as Play It Again Sports, and Once Upon A Child. He brought to the Council's attention that these types of business' sales will be affected if the Ordinance is changed. He reported that a number of items brought to secondhand stores had a minimal amount of items that were reported as stolen property. 6/22/98 -6- Mr. McCauley suggested that the City's Attorney and Police Department get together and prepare additional information and that a report be brought back to the Council at the July 27, 1998 meeting. A motion by Councilmember Hilstrom and seconded by Councilmember Carmody to close the Public Hearing. Motion passed unanimously. A motion by Councilmember Hilstrom and seconded by Councilmember Peppe to table this Ordinance for further discussion until the July 27, 1998 Council meeting. Motion passed unanimously. S. PLANNING COMMISSION ITEMS 8a. PLANNING COMMISSION APPLICATION NO. 98011 SUBMITTED BY THE EDA OF THE CITY OF BROOKLYN CENTER. REQUEST TO REZONE FROM R -4 (MULTI FAMILY RESIDENCE) TO R -2 (ONE AND TWO FAMILY RESIDENCE) TWO PARCELS OF LAND FORMERLY ADDRESSED AS 610 AND 620 53RD AVENUE NORTH A motion by Councilmember Lasman and seconded by Councilmember Carmody to approve Planning Commission Application No. 98011 submitted by the EDA of the City of Brooklyn Center requesting to rezone from R -4 (Multi Family Residence) to R -2 (One and Two Family Residence) two parcels of land formerly addressed as 610 and 620 53rd Avenue North. Motion passed unanimously. RESOLUTION NO. 98 -106 Councilmember Lasman introduced the following resolution and moved its adoption: RESOLUTION REGARDING DISPOSITION OF PLANNING COMMISSION APPLICATION NO. 98011 SUBMITTED BY THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Carmody and passed unanimously. 8b. PLANNING COMMISSION APPLICATION NO. 98012 SUBMITTED BY THE EVANGELICAL LUTHERAN CHURCH OF THE MASTER. REQUEST FOR A PLANNED UNIT DEVELOPMENT AMENDMENT FOR PHASE II AND PHASE III OF THE LUTHERAN CHURCH OF THE MASTER PUD. THE PLANNING COMMISSION RECOMMENDED APPROVAL OF THE APPLICATION AT ITS JUNE 11, 1998 MEETING ® 6/22 %98 -7- DRAFT Planning and Zoning Specialist Ron Warren discussed the above application that was submitted by the Evangelical Lutheran Church of the Master. This application was considered by the Planning Commission at its June 11, 1998, meeting and was recommended for approval. A motion by Councilmember Lasman, seconded by Councilmember Carmody to approve Planning Commission Application No. 98012 for a Planned Unit Development amendment subject to the following conditions: 1. Approval of this planned unit development amendment acknowledges City Council Resolution No. 94 -224 in terms of the findings made at that time and notes that the Phase II and Phase III plans are consistent with those findings. 2. The building plans for building additions and modifications are subject to the approval of the Building Official with respect to applicable codes prior to the issuance of permits. 3. A site performance agreement and supporting financial guarantee shall be submitted to assure the completion of approved site improvements. 4. The church shall enter into a modified development agreement with the City, to be reviewed and approved by the City Attorney, prior to the issuance of building permits for the Phase II and Phase III utilization of the buildings. Said agreement shall be modified to reflect the final phasing plan as submitted by the church. Motion passed unanimously. 8c. PLANNING COMMISSION APPLICATION NO 98013 SUBMITTED BY THE EVAiNGELICAL LUTHERAN CHURCH OF THE MASTER. REQUEST FOR PRELIMINARY PLAT APPROVAL TO COMBINE INTO A SINGLE LOT FOUR PARCELS OF LAND THAT MAKE UP THE LUTHERAN CHURCH OF THE MASTER COMPLEX. THE PLANNING COMMISSION RECOMMENDED APPROVAL OF THE APPLICATION AT ITS JUNE 11, 1998 MEETING Planning and Zoning Specialist Ron Warren discussed the above application that was submitted by the Evangelical Lutheran Church of the Master. This application was considered by the Planning Commission at its June 11, 1998, meeting and was recommended for approval. Hilstrom asked what landscaping would be required. Mr. Warren outlined the areas around the proposed project where landscaping would occur. 6/22/98 -8- DRAFT A motion by Councilmember Lasman, seconded by Councilmember Carmody to approve ® Planning Commission Application No. 98013 for Preliminary Plat approval subject to the conditions recommended by the Planning Commission: 1. The final plat is subject to review and approval by the City Engineer. 2. The final plat is subject to the provisions of Chapter 15 of the City Ordinances. Motion passed unanimously. RECESS The Council recessed at 9:00 p.m., and reconvened at 9:05 p.m. 8d. PLANNING COMMISSION APPLICATION NO. 98014 SUBMITTED BY THE CITY OF BROOKLYN CENTER. REQUEST FOR A SPECIAL USE PERMIT AND SITE AND BUILDING PLAN APPROVAL FOR A NEW POLICE DEPARTMENT ON PROPERTY TO BE ADDRESSED AS 6645 HUMBOLDT AVENUE NORTH Planning and Zoning Specialist Ron Warren discussed the above application for the new police station that was submitted by the City of Brooklyn Center. This application was considered by the Planning Commission at its June 11, 1998, meeting and was recommended for approval. Mr. Warren outlined the components of the application and site plan. Councilmember Carmody questioned the adequacy of parking area for purposes of training. Mr. McCauley responded that multi jurisdiction training could take place in Constitution Hall at the Community Center while the site should accommodate departmental training, except perhaps large scale training which could also be held at other City facilities. Councilmember Hilstrom questioned whether or not there would be overflow parking from the adjacent owner, and Mr. Warren responded that he did not anticipate any problems. It was also discussed that this building plan was designed for expanding the front parking lot at a later date along with the building itself being able t be expanded. � g g � p A motion by Councilmember Hilstrom, seconded by Councilmember Carmody to approve Planning Commission Application No. 98014 subject to the following conditions: 1. The building plans are subject to review by the Building Official with respect to applicable codes prior to the issuance of permits. • 6%22/98 -9- DRAFT 2. Grading, drainage and utility plans are subject to review and approval by the City Engineer prior to the issuance of permits. 3. Any outside trash disposal facilities and/or rooftop or on ground mechanical equipment shall be appropriately screened from view. 4. The building is to be equipped with an automatic fire extinguishing system to meet NFPA standards and shall be connected to a central monitoring device in accordance with Chapter 5 of the City Ordinances. 5. An underground irrigation system shall be installed on all landscaped areas to facilitate site maintenance. 6. Plan approval is exclusive of all signery which is subject to Chapter 34 of the City Ordinances. 7. B -612 curb and gutter shall be provided around all driving and parking areas. 8. An as -built survey of the property, improvements and utility service lines shall be provide to the City Engineering Department. 9. The landscape screening plan submitted with the application is deemed to be appropriate • screening meeting the intent of the City Ordinance for screening between a service /office type use and residentially zoned property. Motion passed unanimously. 9. COUNCIL CONSIDERATION ITEMS 9a. RESOLUTION AUTHORIZING ACQUISITION OF PROPERTY FOR EARLE BROWN HERITAGE CENTER PARKING LOT This item was tabled from the June 8, 1998 meeting to receive confirmation from the developer the acceptance of the proposed agreement terms. Mr. McCauley informed the Council with a memo the status of the acquisition of the property for the proposed parking at the Earle Brown Heritage Center. He also informed the Council that there has been no progress in receiving the Grant Agreement from the State of Minnesota. The only risk for the City would be if the City did not enter into an agreement with the State. 6/22/98 -10- DRAFT Mr. McCauley does not foresee any circumstances under which the City would not enter into the agreement with the State, but in order to acquire the property, it is necessary to conclude a transaction with the owner by entering into a binding purchase agreement. RESOLUTION NO. 98 -107 Councilmember Hilstrom introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING ACQUISITION OF PROPERTY FOR EARLE BROWN HERITAGE CENTER PARKING LOT The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Carmody. Motion passed unanimously. 9b. RESOLUTION ACCEPTING THE COMPREHENSIVE ANNUAL FINANCIAL REPORT OF THE CITY OF BROOKLYN CENTER FOR THE CALENDAR YEAR ENDED DECEMBER 31,1997, RATIFYING INTERFUND LOANS, AND WRITING OFF UNCOLLECTIBLE ACCOUNTS Mr. McCauley reported that the Comprehensive Annual Financial Report which was reviewed at a Work Session with the Auditor and Financial Commission has a clean opinion. A formal presentation will be made to the Council at the July 27, 1998 meeting by the Auditors. Councilmember Hilstrom questioned if next year this report could be done prior to approval. Mr. McCauley discussed that we could try to do so, but timing is an issue on the Auditors' availability. RESOLUTION NO. 98 -108 Councilmember Hilstrom introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING THE COMPREHENSIVE ANNUAL FINANCIAL REPORT OF THE CITY OF BROOKLYN CENTER FOR THE CALENDAR YEAR ENDED DECEMBER 31, 1997, RATIFYING INTERFUND LOANS, AND WRITING OFF UNCOLLECTIBLE ACCOUNTS The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Lasman. Motion passed unanimously. 6/22,98 -11- DRAFT 9c. REPORT ON POLICE/FIRE STATIONS Mr. McCauley advised that the construction schedule has been delayed due to a strike at the concrete panel contractors. This has pushed the schedule back to a late October time line for building inspections' completion of the police station, thus appears to be around August rather than June. Ground will be moved for the police building in September. Work is in progress to do the utility work for the Brooklyn Boulevard Fire Station. Mr. McCauley also presented renderings of the exterior designs for the new buildings. 9d. SET DATE AND TIME OF SPECIAL MEETING AT BROOKDALE Mr. McCauley requested cancellation of the special meetings at Brookdale on June 29 and June 30 in the Community Room and rescheduling for Monday, July 6, 1998, at 7:00 p.m., due to a conflict on the owner's part. Motion by Councilmember Hilstrom and seconded by Councilmember Lasman. Motion passed unanimously. 9e. SPRAYING FOR ALGAE ON MIDDLE TWIN LAKES Mr. McCauley advised that the staff sought to obtain permits to spray the Brooklyn Center portion's of Upper and Middle Twin Lakes. The staff could not obtain a permit to spray Middle Twin Lake without spraying in other cities and getting permission from all owners. It was possible, as has been done in the past few years, to spray Upper Twin Lake. Thus, staff would proceed to obtain permits for Upper Twin Lake and not for Middle Twin Lake, which in the past had been done by individual owners, rather than the City. As the Council had requested, the watershed would be making recommendations on these matters for next year. 9f. RECOMMENDED AMENDMENTS TO PERSONNEL RULES AND REGULATIONS Mr. McCauley discussed that there are two changes being recommended to the Personnel Rules and Regulations. The first recommendation comes from the Employee Action Committee regarding the Columbus Day Holiday. Employees were surveyed and indicated a preference to have a floating holiday rather than take Columbus Day off. This would result in one additional day of being open to provide service without impact on total number of holidays, but it is limited to non -union employees. It is recommended to change the rules and regulations to state that City Hall Offices will be opened on Columbus Day, and employees will accrue one more floating holiday. 6/22/98 -12- DRAFT RESOLUTION NO. 98 -109 Councilmember Lasman introduced the following resolution and moved its adoption: RESOLUTION AMENDING PERSONNEL RULES AND REGULATIONS REGARDING OFFICIAL CITY HOLIDAYS The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Hilstrom. Motion passed unanimously. The second recommendation was to change the rules and regulations for the probationary period of a new employee. Rather than complete a six month probation period with no paid vacation being used during that period, a new employee could use vacation as earned within their six months of probation. If for some reason the employee did not stay with the City after the six month probation period, the City is liable for the time accrued and will not lose anything. RESOLUTION NO. 98 -110 Councilmember Lasman introduced the following resolution and moved its adoption: RESOLUTION AMENDING PERSONNEL RULES AND REGULATIONS REGARDING BENEFITS DURING PROBATIONARY PERIOD The motion for the g adoption of the foreoing resolution was duly seconded b Councilmember P a � Y Y Hilstrom. Motion passed unanimously. 9g. CITIZEN INPUT - PARK IMPROVEMENTS Mr. McCauley reviewed the recommendation by the Parks and Recreation Commission on citizen input for park improvements. A plan was distributed with the agenda regarding the long- term parks capital plan and specific park improvements to be instituted. It was also recommended to the Council that a direct mailing be made to residents within two blocks of the park to be improved within one week of the proposed meetings. 9h. REPORT ON CODE ENFORCEMENT It was reported that about 40 complaints were pending on the hotline that the Neighborhood Liaison has handled. She has been receiving 6 to 8 complaints per day. The plan is to schedule handling complaints on'/ days on Monday, Wednesday and Friday, with the balance of the week spent on the sweep same complaints, depending on their nature may be handled by others. 6122!98 -1;- DRAFT Councilmember Lasman questioned what is the right amount of time for responding to these • complaints. Mr. McCauley responded one to two business days. Councilmember Hilstrom questioned how often with the Council would be updated. Mr. McCauley responded that a report could be given as often as the Council felt appropriate. He indicated an intent to provide monthly updates. The Council consensus was that monthly updates would be acceptable. 9i. RESOLUTION AUTHORIZING GRANT APPLICATION TO MINNESOTA AMATEUR SPORTS COMMISSION Mr. McCauley discussed that grant funding is available and a motion was in favor to authorize a grant application to Minnesota Amateur Sports Commission. RESOLUTION NO. 98 -111 Councilmember Carmody introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING GRANT APPLICATION TO MINNESOTA AMATEUR SPORTS COMMISSION The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Hilstrom. Motion passed unanimously. 10. ADJOUIUNMENT TO CLOSED SESSION TO DISCUSS POTENTIAL LAWSUIT WITH CITY ATTORNEY A motion by Councilmember Lasman and seconded by Councilmember Carmody to adjourn the meeting at 9:37 p.m., passed unanimously. City Clerk Mayor 6/22/98 -14- DRAFT • MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HEN TNT EPIN AND THE STATE OF MINNESOTA EXECUTIVE SESSION JUNE 22, 1998 CITY HALL CALL TO ORDER The Brooklyn Center City Council met in Executive Session and was called to order by Mayor Myrna Kragness at 9:40 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, Kay Lasman, and Robert Peppe. Also present: City Manager Michael J. McCauley, Assistant City Manager/HR Director Jane Chambers, City Attorney Charlie LeFevere, Recording Secretary Maria Carlson, and City Clerk Sharon Knutson. DISCUSSION OF AGNESS POSSIBLE LAWSUIT The Council discussed the possible lawsuit against the City with City Attorney LeFevere. ADJOURNMENT Mayor Kragness adjourned the Executive Session at 10:01 p.m. City Clerk Mayor 6/22/98 -1- t MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA SPECIAL MEETING JUNE 23, 1998 SHINGLE CREEK TOWER 6221 Shingle Creek Parkway CALL TO ORDER The Brooklyn Center City Council met for a special meeting at Shingle Creek Tower and was called to order by Mayor Myrna Kragness at 7:04 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, and Kay Lasman. Councilmember Robert Peppe was not present. Also present: City Manager Michael J. McCauley, Community Development Director Brad Hoffman, and Recording Secretary Maria Carlson. Mayor Kragness started the special meeting with introductions of the City Council, City staff, Mr. Boisclair with Boca Limited Partnership, and Kathy Kline from the Metropolitan Council ® Housing Authority. PUBLIC INPUT ON BOCA LIMITED PARTNERSHIP PROPOSAL REGARDING PURCHASE OF SHINGLE CREEK TOWERS Residents were given the opportunity to ask questions in regards to the purchase of Shingle Creek Towers from Mr. Boisclair. Ms. Kline spoke first in regards to the different types of vouchers that will be available and how they will work for the residents that are currently living in the building. She informed the residents that none of the information given tonight is final, and that when it is final, residents will be able to get more help with filling out the applications. Residents questioned as to how the vouchers will be figured and how long they will last. Ms. Kline reported that the vouchers will be based on 30% of the residents income, and will be for one year increments. Mayor Kragness requested the residents to ask any questions they had and they were as follows: 06%23198 -1- DRAFT ♦ What happens after one year is up? Mr. Boisclair replied that residents can reapply and that they will basically be guaranteed approval, unless the Government changes the funding. Ms. Kline reported that she has not seen very much changing in the funding for several years. ♦ Are there places that will not change to the new Section 8 Code? Ms. Kline replied that yes there are. ♦ What happens if a resident is already with the Section 8 Code? Ms. Kline replied that they may keep current or choose preservation voucher. ♦ What happens if a resident does not want to renew their voucher? Ms. Kline replied that there will be nothing holding the resident to do so. ♦ If Mr. Boisclair purchased the building will the residents need vouchers? Ms. Kline replied that yes, if Mr. Boisclair purchases the building, vouchers will be assigned to the residents. ♦ What are the bonds for? Mr. McCauley explained that the bonds are Housing Revenue Bonds. The City issues the bonds, but has no obligation or is not responsible for them. ♦ How long is the maturity of the bonds? Mr. Boisclair replied that they are 30 -35 year bonds. ♦ Councilmember Hilstrom had a few questions on the bonds. Can the Council set conditions on the terms? Mr. McCauley replied, generally they can. Will Mr. Boisclair be able to pay off the bonds early? Mr. McCauley replied that there will be a minimum period of time before they can pay off the bonds. What if someone takes over? Mr. McCauley replied that there will be specific terns and conditions and whoever takes over will have to abide by them. ♦ Councilmember Hilstrom questioned the age restriction of people living in the building. Mr. Boisclair replied that residents living in the building that are not seniors or disabled will be able to stay, but that new occupancy will be for senior and disabled persons. ♦ Why not stay with the 236 Code? Mr. Boisclair replied that the rent would just keep increasing because the project under 236 can't generate funds for needed repairs. 06/23/98 -2- DRAFT ♦ Mr. Hoffman asked Mr. Boisclair what year the building was built and if there was any • motivation from the current owner to fix up the building. Mr. Boisclair replied that the building was built in 1973 and that the current owner has no intention of fixing it up. ♦ Councilmember Hilstrom questioned Mr. Boisclair how the $7.2 million was broken down. Mr. Boisclair replied that approximately $4.3 million is to purchase, $2.15 million is to fix up, and consultant and financing fees. ♦ Will there be any additional units added to the building? Mr. Boisclair replied that there will be no more additional units added, but there will be additional garage stalls added. ♦ Will residents have to pay electric bills on their own? New wiring will take place if Mr. Boisclair purchases the building and residents will get a separate bill. The total cost will be similar to current rent which includes electric. ♦ Councilmember Hilstrom questioned if residents will need a separate voucher for the cost of utility bills. Mr. Boisclair replied that it should not effect the voucher. ♦ Would cable be included in utility costs? Mr. Boisclair replied that cable hook -ups can be provided without charge, but it would be up to the residents to pay their cable bill. ♦ What will happen when a resident retires? Mr. Boisclair replied they will be able to reapply for a new voucher which will be adjusted to the new income. Overall, residents were in favor of Mr. Boisclair purchasing the building. Residents expressed their concerns about being afraid of hidden costs, and things changing in two years or so. Councilmember Hilstrom questioned the City's rights if the bond defaulted. Mr. McCauley explained that the bond will have specific terms, and if there was default on the bonds, it would not be the City's problem. The City could eventually sue if they had to. The last question asked for the evening was when would a decision be made. Mayor Kragness informed the residents that a motion could be made at this meeting. RESOLUTION NO. 98 -112 Councilmember Carmody introduced the following resolution and moved its adoption under the following conditions: 1. Rent will not increase for one year. 2. If a resident has to move while building is under construction, it will be at Mr. Boisclair's expense. i 06/23/98 -3- DRAFT 3. Rent will not be increased more than the Consumer Price Index or 3 )% per year, whichever is lower for existing residents. 4. Current residents will be able to stay as tenants after purchased by Boca Limited Partnership as long as they desire and meet their obligations as tenants. 5. Cable hook -ups will be provided at no cost to the residents. (This does not include actual service.) RESOLUTION GIVING PRELIMINARY APPROVAL TO A SENIOR HOUSING PROJECT ON BEHALF OF BOCA LIMITED PARTNERSHIP, AUTHORIZING APPLICATION FOR ALLOCATION OF ISSUANCE AUTHORITY AND CALL PUBLIC HEARING The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Lasman and upon vote being taken thereon, the following voted in favor thereof: Mayor Kragness, Councilmember Carmody and Lasman: and the following voted against the same: Councilmember Hilstrom. Motion passed. ADJOURNMENT The meeting adjourned at 8:25 p.m. City Clerk Mayor 06/23/98 -4- DRAFT i MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL • OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA SPECIAL MEETING JULY 6, 1998 BROOKDALE CENTER CALL TO ORDER The Brooklyn Center City Council met for a special meeting at Brookdale Center and was called to order by Mayor Myrna Kragness at 7:00 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, Kay Lasman, and Robert Peppe. Also present: City Manager Michael J. McCauley, Assistant City Manager/HR Director Jane Chambers, and Recording Secretary Maria Carlson. Community Development Director Brad Hoffman arrived at 7:10 p.m. Mayor Kragness started the special meeting with introductions of the City Council to CEO of Talisman Companies Mr. Jim Schlesinger, and General Manager Sharon Paulson. The Council viewed renderings of the new Brookdale Center while Mr. Schlesinger informed them about the proposed renovations. He stated the anchor stores are comfortable with the renovations proposed and that Dayton's thinks this renovation will be good for them. He explained the renovations that will take place will be nothing less than a brand new center. He discussed the reason for the renovations of Daytons instead of a new Daytons store was first, that Datyons would have to sell its current store to the mall ownership, and second, that the size would be 195,000 versus 165,000 square feet. Mr. Schlesinger informed the Council that a signed agreement with Loews for the proposed Amphitheater will be going out next week. He stated that Talisman Companies already has financing to build the proposed Amphitheater, and that Brookdale Center would be the only mall in the area with this type of entertainment center. The Amphitheater would hold approximately 3 000 hours of entertainment a ear. It would have P Pp Y � Y a full line of acoustics along with video panels to see live entertainment when walking through the mall. Advertisements could also be shown which would lead to great sales. • 07!06/98 -1- DRAFT Mr. Schlesinger informed the Council that Brookdale would be the only mall in the Twin Cities • with this type of entertainment and that this makes Brookdale a very unique shopping mall which will bring in more sales. It will be a totally different mall that people will be interested in seeing. Mayor Kragness questioned Mr. Schlesinger if Dayton's own their store now will they have to pay for renovations? Mr. Schlesinger responded that the landlord will have to pay for the renovations, and that the budget of 85 Million Dollars includes the renovation of Dayton's. If Dayton's were to ever leave Brookdale Center the Talisman Companies would get the store. Councilmember Carmody questioned Mr. Schlesinger about Dayton's upgrading their inventory. Mr. Schlesinger explained that the renovation will bring in more money and that their inventory would be upgraded. Mr. Schlesinger discussed the different sections of the proposed renovations and explained how Brookdale will be more festive. He informed the Council that the exterior will have a series of entries that will be eye catching and that they will create a uniform box that ties the boxes into one eyecatching element, along with the JC Penny Tire and Battery Building having some work done. Council then viewed a video of the proposed renovations of Brookdale Center. Mr. Schlesinger stated that Talisman Companies is looking for 7 Million Dollars of TIF money from the City for the renovation for Brookdale Center and opened the discussion for Council to ask questions. • Councilmember Peppe questioned Mr. Schlesinger about the bus line (MTC). Mr. Schlesinger responded that there is not enough room on the site for the bus line. He also stated the bus lines create a negative impression and that they cannot handle the problems created. He informed the Council that the bus line will be terminated in approximately 90 days and that if they needed more time they would allow it. Councilmember Lasman questioned Mr. Schlesinger about what measures he was going to take to be more pro- active so that people are more comfortable shopping at Brookdale Center. He stated that right now he did not think there were too many problems other than the bus line, and that was going to be taken care. He assured the Council that after one year of the renovations there will never be another thought about security. Councilmember Hilstrom questioned if Brookdale will have any policies set like the Mall of America and Ridgedale regarding conduct. Mr. Schlesinger responded that Brookdale Center will have some rules and that they will have to be careful when setting these rules with the type of entertainment Brookdale will provide. Ms. Paulson informed the Commission that they have already started to eliminate repeat annoyances and that they are prosecuting all the way. 07/06/98 -2- DRAFT i Councilmember Carmody questioned the traffic. Mr. Schlesinger responded that there will be one circular road with free -flow traffic. Councilmember Peppe questioned if there will be any additional landscaping. Mr. Schlesinger responded that with the weather Minnesota experiences, not much other than some evergreen trees and some spring garden looks will be incorporated. He plans to use large amounts of annuals in the spring. Councilmember Lasman questioned how many movie screens. Mr. Schlesinger responded that there will 20 screens with 4,500 seats. He also stated that his opinion of having another movie theater in the area would not be necessary. The theaters at the mall would help the mall's business and also be a benefit for Brookdale Center. Councilmember Lasman questioned if Mr. Schlesinger seeks stores for the Brookdale Center, and he responded that yes they do. They waited until they had the approval from Dayton's however, and that they had to be careful when seeking retailers for they are sometimes divisions of five or six. Councilmember Lasman questioned if Brookdale would be a discount mall. Mr. Schlesinger responded no. Brookdale Center would be geared towards middle and/or upper incomes. Councilmember Hilstrom questioned the gas station, if it will stay or not. Mr. Schlesinger • responded that yes it will stay at this time, nothing is planned for that station, Talisman Company does not own the gas station property. He informed the Council that along Xerxes Avenue there are buildings that eventually they would like to have condemned and that Target has expressed interest in a super Target across from the mall on Xerxes Avenue. Councilmember Hilstrom questioned what type of marketing Mr. Schlesinger will be using. He responded that if all goes well, construction will start next spring and then right after Christmas people will be more curious to see what is happening at Brookdale. Within 90 days of the Grand Opening they will have teaser spots on the television and in the papers, and then the Grand Opening which will receive extensive advertising. Mayor Kragness questioned if the renovation will all take place at one time. Mr. Schlesinger responded that yes it will and that they always start at the top getting the structural things done first, and work their way to the bottom. Councilmember Hilstrom questioned Mr. Schlesinger about his purchasing of the Mall of the Americas and what type of vacancy was there when he sold it. He responded that when he purchased the Mall of the Americas he purchased it for 26 Million Dollars and then sold it with very little vacancy for 77 Million Dollars. 07/06/98 -3- DRAFT Councilmember Carmody questioned the traffic. Mr. Schlesinger responded that there will be one circular road with free -flow traffic. Councilmember Peppe questioned if there will be any additional landscaping. Mr. Schlesinger responded that with the weather Minnesota experiences, not much other than some evergreen trees and some spring garden looks will be incorporated. He plans to use large amounts of annuals in the spring. Councilmember Lasman questioned how many movie screens. Mr. Schlesinger responded that there will 20 screens with 4,500 seats. He also stated that his opinion of having another movie theater in the area would not be necessary. The theaters at the mall would help the mall's business and also be a benefit for Brookdale Center. Councilmember Lasman questioned if Mr. Schlesinger seeks stores for the Brookdale Center, and he responded that yes they do. They waited until they had the approval from Dayton's however, and that they had to be careful when seeking retailers for they are sometimes divisions of five or six. Councilmember Lasman questioned if Brookdale would be a discount mall. Mr. Schlesinger responded no. Brookdale Center would be geared towards middle and/or upper incomes. Councilmember Hilstrom questioned the gas station, if it will stay or not. Mr. Schlesinger responded that yes it will stay at this time, nothing is planned for that station, Talisman Company does not own the gas station property. He informed the Council that along Xerxes Avenue there are buildings that eventually they would like to have condemned and that Target has expressed interest in a super Target across from the mall on Xerxes Avenue. Councilmember Hilstrom questioned what type of marketing Mr. Schlesinger will be using. He responded that if all goes well, construction will start next spring and then right after Christmas people will be more curious to see what is happening at Brookdale. Within 90 days of the Grand Opening they will have teaser spots on the television and in the papers, and then the Grand Opening which will receive extensive advertising. Mayor Kragness questioned if the renovation will all take place at one time. Mr. Schlesinger responded that yes it will and that they always start at the top getting the structural things done first, and work their way to the bottom. Councilmember Hilstrom questioned Mr. Schlesinger about his purchasing of the Mall of America and what type of vacancy was there when he sold it. He responded that when he purchased the Mall of America he purchased it for 26 Million Dollars and then sold it with very little vacancy for 77 Million Dollars. • 07/06/98 -;- DRAFT R 4 Mr. Schlesinger thanked the Council and stated that he would like to meet with them periodically to discuss the progress. ADJOURNMENT Councilmember Carmody made a motion to adjourn the meeting at 8:20 p.m., seconded by Councilmember Peppe. Motion passed unanimously. City Clerk Mayor 07/06/98 -4- DRAFT • City Council Agenda Item No. 6b • • City of Brooklyn Center A great place to start. A great place to stay. MEMORANDUM TO: Michael J. McCauley, City Manager FROM: Maria Carlson, Administrative Technician DATE: July 7, 1998 SUBJECT: Licenses for Council Approval The following companies /persons have applied for City licenses as noted. Each company /person has fulfilled the requirements of the City Ordinance governing respective licenses, submitted appropriate applications, and paid proper fees. Licenses to be approved by the City Council on July 13, 1998: AMUSEMENT DEVICES - OPERATOR Beacon Bowl 6525 West River Road Chuckwagon Grill 1928 57th Avenue North Hilton Mpls. North 2200 Freeway Boulevard K -Mart 5930 John Martin Drive Nickels and Dimes Inc. 1328 Brookdale Center Scoreboard Pizza 6816 Humboldt Avenue North AMUSEMENT DEVICES - VENDOR D.V.M. dba Dahlco 296 North Pascal, St. Paul Theisen Vending Company 3800 Nicollet Avenue South, Mpls. GARBAGE AND REFUSE COLLECTION Aspen Waste Systems, Inc. 2523 Wabash Avenue, St. Paul Hilger Transfer, Inc. 95 West Ivy Avenue, St. Paul Mengelkoch Company 119 NE 14th Street, New Brighton Midwest Grease Buyers, Inc. P.O. Box 26, Redwood Falls Randy's Sanitation, Inc. P.O. Box 169, Delano T & L Sanitation Service, Inc. P.O. Box 34695, Blaine United Waste Systems of Minnesota 95 West Ivy Avenue, St. Paul Walters Recycling & Refuse Service P.O. Box 67, Circle Pines Walz Brothers Sanitation, Inc. P.O. Box 627, Maple Grove Waste Management 10050 Naples Street NE, Blaine • 6301 Shingle Creek Pkwy, Brooklyn Center, YIN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community P o - 4 y Cente hone &TDD Number (612) 569 3400 FAX (61�) 569 4 3 9 An Affirmative Action /Equal Opportunities Employer Page 2 • Licenses for Approval July 13, 1998 MECHANICAL SYSTEMS Flare Heating and Air Conditioning 9303 Plymouth Avenue North, Golden Valley Total Heating and Air Conditioning Inc. 3307 Vera Cruz Avenue North, Crystal RENTAL DWELLINGS Initial: Brett Hildreth 5505 Lyndale Avenue North Daniel Krawiecki 5209 Xerxes Avenue North John Bunch 5630 Bryant Avenue North Tom Morrow 1200 67th Avenue North Nelia Schaff 7018 Brooklyn Boulevard Renewal: Anda Construction Brookside Manor Apartments Charles/Maribel Kokanson 5308 Emerson Avenue North Dion Properties, Inc. 5740 Dupont Avenue North Clive West 6773 Humbolt Avenue North Michael W. Haase 5328 -30 Q ueen Avenue North Muchtar/Fatima Sajady 7205 Perry Court East SIGN HANGER Metro Sign Services 9223 Annapolis Lane, Maple Grove TOBACCO RELATED PRODUCT Value Food Market 6804 Humbolt Avenue North City Council Agenda Item No. 6c • MINNESOTA POLICE RECRUITMENT SYSTEM Suite 125 • 13911 Ridgedale Drive • Minnetonka, MN 55305 Phone (612) 593 -2666 • Fax (612) 593 -2501 June 29, 1998 MEMO TO: City Managers /City Administrators in Communities Which Were Defendants in the Lawsuits Filed Against the MPRS and Its Members FROM: Larry Thompson, Consultant to the MPRS SUBJECT: Enclosed Materials Regarding the Assessment of Damages for Plaintiffs Enclosed are several pieces of information regarding the assessment of damages for plaintiffs in the lawsuits filed against the MPRS and its members. These materials are being sent to only one person in each community, so please see that they are properly forwarded within your staff. PLEASE DO NOT DISREGARD THESE MATERIALS. ACTION ON YOUR PART IS REQUIRED. First, a statement is enclosed for your community's portion of damages to be paid to the plaintiffs in this matter. This assessment is based upon the allocation formula which was agreed to by all defendants. It includes accumulated interest on damages through the first week in August. Please note that your payment is to be made to the City of New Hope, which will consolidate the payments and will forward one check to the plaintiffs' attorney. Also, please note that your payment must be received by New Hope by July 30, 1998. The second enclosure is a brief memorandum from Charlie LeFevere regarding this assessment. The third enclosure is an updated copy of the computation for the apportionment of damages among the defendants. If you have questions regarding any of these matters, please feel free to contact either Charlie of me. • MINNESOTA POLICE RECRUITMENT SYSTEM • Suite 125 • 13911 Ridgedale Drive • Minnetonka, MN 55305 Phone (612) 593 -2666 • Fax (612) 593 -2501 June 29, 1998 Mr. Michael McCauley City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 STATEMENT Assessment of damages for plaintiffs in the lawsuits filed against the MPRS and its members (Fields v. MPRS, et. al.; Starks v. MPRS, et. al.): $177,933.19 x 3.23% _ S5-7 Please make payment to The City of New Hope Please remit to: The City of New Hope Attn: Mr. Larry Watts 4401 Xylon Avenue North New Hope, MN 55428 470 Pillsbury Center 200 South Sixth Strcct Minneapolis NIN 55402 (612) 337 -9300 telephone (612) 337 -9310 tir H 0: A R T E R E D e -mail: atrys @kennedy- grayen.com CIIARLES L. LEFEVERE Attorney at Law Direct Dial (612) 337 -9215 email: clefcverengkennedy- graven.com TO: All City Managers or Administrators of Defendant Cities Starks and Fields v. MPRS, et al. FROM: Charlie LeFevere 07Y DATE: June 25, 1998 RE: Payment of Judgment to Plaintiffs The court in the above referenced case has determined that there is no reason for further delay in the entry of the judgment in favor of plaintiffs Starks and Fields. The entry of judgment on the award of costs and attorneys fees is still subject to appeal. However, it is now necessary to make arrangements for payments of the damages to the two plaintiffs since that sum is no longer subject to appeal or dispute. The cities have agreed to the allocation of damages in this case and the MPRS has calculated the amount due from each city by the application of the formula agreed to. The amount due from your city is shown on the attached note from the MPRS. This amount represents your city's share of the total judgment for emotional distress and lost wages for plaintiffs John Starks and Anthony Fields. The city of New Hope has agreed to collect all of the monies from the cities so that we can arrange for a single payment to the plaintiffs and secure a satisfaction of the judgments. We have calculated interest so that payment can be made with the interest due during the first week of August, 1998. Therefore, it is very important that your city pay the amount due by July 31, 1998 and that it be received by the city of New Hope no later than August 3, 1998. Please send your check for the amount due to Lawrence Watts, Finance Director, City of New Hope, 4401 Xylon Avenue North, New Hope, MN 55428 -4898. CLL145793 MP110 -2 APPORTIONMENT OF DAMAGES • 1993 Percent Community Ponulation o + °/ f Total x .80 0.56 0 Anoka 17,481 2.048% 1.64% 2.20% Apple Valley 38,261 4.482 3.59 4.15 Blaine 40,814 4.781 3.82 4.38 Bloomington 86,918 10.182 8.15 8.71 Brooklyn Center 28,533 3.343 2.67 3.23 Brooklyn Park 58,125 6.809 5.45 6.01 Chaska 13,012 1.524 1.22 1.78 Columbia Heights (inc. Hilltop) 19,748 2.313 1.85 2.41 Coon Rapids 58,833 6.892 5.51 6.07 Cottage Grove 25,752 3.017 2.41 2.97 Crystal 23,807 2.789 2.23 2.79 Faribault 18,421 2.158 1.73 2.29 Fridley 28,287 3.314 2.65 3.21 Golden Valley 21,029 2.464 1.97 2.53 Hastings 16,143 1.891 1.51 2.07 Inver Grove Heights 24,332 2.851 2.28 2.84 Mendota Heights (inc. Lilydale and Mendota) 11,174 13 1.05 1.61 • New Brighton 22,355 2.619 2.10 2.66 New Hope 21,758 2.549 2.04 2.60 New Ulm 13,458 1.577 1.26 1.82 North St. Paul 12,730 1.491 1.19 1.75 Oakdale 22,192 2.600 2.08 2.64 Orono (inc. Long Lake, Mtka. Beach and Spring Park) 11,635 1.363 1.09 1.65 Plymouth 55,137 6.459 5.17 5.73 Prior Lake 12,072 1.414 1.13 1.69 Ramsey 14,081 1.650 1.32 1.88 Redwood Falls 4,893 0.573 0.46 1.02 Robbinsdale 14,410 1.688 1.35 1.91 Rosemount 10,478 1.228 0.98 1.54 Roseville (inc. Falcon Heights and Lauderdale) 40,027 4.689 3.75 4.31 St. Anthony 8,019 0.939 0.75 1.31 St. James 4,36I 0.511 0.41 0.97 Savage 12,889 1.510 1.21 1.77 Shakopee 12,732 1.492 1.19 1.75 Wayzata 3,830 0.449 0.36 0.92 Woodbury 25.875 3.031 2.42 2.98 Totals �^ 02 �% 22.22% 1Q0_15 City Council Agenda Item No. 6d • 1 July 6 1998 MEMO TO: Michael J. McCauley, City Manager FROM: Jane A. Chambers, Assistant City Manager/HR Director SUBJECT: Agreement between City of Brooklyn Center and Thomas and Angela Agness Thomas and Angela Agness have signed an agreement with the City of Brooklyn Center in settlement of a claim they brought against the city with regard to a sanitary sewer backup at their property. Although the City of Brooklyn Center does not agree or acknowledge that it is responsible for - damages caused by the backup, the City Council determined that it is in the best interest of the city to settle the claim for the terms and conditions outlined in the agreement. The City Council is requested to authorize the City Manager to sign this agreement at its meeting of July 13, 1998. • • SETTLEMENT AGREEMENT AND RELEASE This agreement is made the 0-- day of �� , 1998 by and between the City of Brooklyn Center, a Minnesota municipal corporation, and Thomas Agness and Angela Agness, husband and wife. 1. Background. 1.1. On or about March 3, 1998, a backup of the sanitary sewer occurred which caused damage to the property owned by Thomas and Angela Agness (hereinafter referred to as Claimants) at 5160 Drew Avenue North, Brooklyn Center. Claimants have alleged that the sewer backup is the responsibility of the city. 1.2. The city does not agree or acknowledge that it is responsible for damages caused by the sewer backup. However, the city has determined that it is in the best interest of the city to settle Claimants' claim for damages resulting from the sewer backup. The city agrees to settle the claim on the terms and conditions hereinafter set forth without admitting any liability or responsibility and solely for the purpose of settling the claim of Claimants. 2. Release. 2.1. In consideration of the P. avment of the sum of One Thousand Dollars ($1,000.00), the payment of which is provided for herein, the undersigned Thomas Agness and Angela Agness, on behalf of themselves, their heirs, successors and assigns, release and forever discharge the city, its officers, employees, agents. representatives, and assigns of and from any and all past, present or future claims, demands, obligations, actions or causes of action, at law or in equity, whether arising by statute, common Iaw or otherwise, and for all claims for damages, of whatever kind or nature, and for all claims for attorneys fees and costs and expenses, including but not limited to all claims of any kind CLL 14 s 814 BR291 -4 • arising out of, directly or indirectly, or related in anyway to the backup of the sanitary sewer which occurred at 5160 Drew Avenue North in the city of Brooklyn Center, Minnesota on or about March 3, 1998. It is specifically understood that this release includes only claims arising from any event occurring prior to the date of this Settlement Agreement and Release and includes any and all claims for unknown injuries and/or damages, unanticipated injuries and/or damages and unexpected consequences of injuries and/or damages. 3. Comuensation. 3.1. In consideration of the release set forth in Section 2. 1, the city will pay to Thomas Agness and Angela Agness the sum of One Thousand Dollars ($1,000.00) within fifteen days (15) of the execution by both parties of this agreement. CITY OF BROOKLYN CENTER JTo mas Agness B Its City Manager Angela i =, ' 45814 BR 91 -4 City Council Agenda Item No. 6e • • MEMORANDUM • TO: Michael J. McCauley, Y Cit Manager FROM: Charlie Hansen, Finance Director C H DATE: July 6, 1998 SUBJECT: Brooklyn Center Fire Department Relief Association Financial Statements for the Calendar Year Ended December 31, 1997 Attached are the Annual Financial Statements of the Fire Department Relief Association for the Year 1997. This report has been audited by Larson Allen Weishair & Co, certified public accountants. Contained in the report are statements on the balances and activities of the Special Fund (pension), and the General Fund of the Association. On December 15, 1997, the City Council approved changes to the Association's bylaws which provided an increase in the lump sum benefit to $5,000 per year of service. This benefit increases raised the liability of the Association. On December 31, 1996, the Association had a surplus of $312,623 of assets over liabilities. The benefit increase had been expected to create of liability of $45,000 on December 31, 1997. A new accounting pronouncement took effect which allowed a more favorable outcome. Government Accounting Standards Board Statement No. 25 was implemented as of December 31, 1997. In the past, Minnesota State Law required relief associations to use a 5 % estimated rate of return on investments when conducting actuarial studies. GASB 25 required the use of a realistic rate of return for the investment portfolio. A 7.5 % rate of return was used when estimating the December 31, 1997 pension liability shown in the financial statements. This change had the effect of significantly reducing the estimated pension liability. So in spite of the benefit increase, the plan has again reached the state of being fully funded. In other words, the net assets available for benefits are greater than the pension benefit obligation. Schedule I on page 20 of the report shows this relationship and its progression over the last ten years. This is an achievement duplicated by few other relief associations in Minnesota and can be viewed with pride by the Association, its board of directors, and the entire City. • BROOKLYN CENTER FIRE DEPARTMENT RELIEF ASSOCIATION FINANCIAL STATEMENTS For the Calendar Year Ended DECEMBER 31, 1997 CITY OF BROOKLYN CENTER BROOKLYN CENTER FIRE DEPARTMENT RELIEF ASSOCIATION is ANNUAL FINANCIAL REPORT For the Year Ended December 31, 1997 TABLE OF CONTENTS PAGE INTRODUCTORY SECTION Board Members 1 Treasurer's Letter 2 -4 FINANCIAL SECTION Independent Auditors' Report 5 Special Fund: Statements of Net Assets Available for Benefits .............. Exhibit A 6 Statements of Changes in Net Assets Available for Benefits ....... Exhibit B 7 General Fund: Balance Sheets ................. Exhibit C 8 Statements of Revenues, Expenditures and Changes in Fund Balance ... Exhibit D 9 Notes to Financial Statements 10 -19 Required Supplementary Information: PERS Analysis of Funding Progress ... Schedule I 20 PERS Revenue By Source and Expenses By Type ................ Schedule II 21 Other Supplementary Information: Schedule of Pensions and Benefits..... Schedule III 22 Special Fund - Investment Detail ...... Schedule IV 23 -25 • BROOKLYN CENTER FIRE DEPARTMENT RELIEF ASSOCIATION x�x��c�7c�c�9cc�x�irsF LISTING OF BOARD MEMBERS AT JANUARY 1, 1998 ELECTED MEMBERS OFFICE CRAIG SWAINBERG PRESIDENT ROGER REIFFENBERGER VICE PRESIDENT MARK SKJOLSVIK TREASURER TROY SON SECRETARY TODD BERG TRUSTEE KENT KORMAN TRUSTEE EX- OFFICIO MEMBERS OFFICE MYRNA KRAGNESS MAYOR CHARLIE HANSEN CITY TREASURER RON BOMAN FIRE CHIEF • 1 Y 9� NCE 1.9 OROOKLYN CENTER P'RF D r-'9 FIRE DEPARTMENT 6301 Shingle Creek Parkway Emergency Fire 911 Brooklyn Center, Minnesota 55430 Telephone - 569 -3360 FAX - 561 -0717 TO: Board of Directors, Fire Department Relief Association Members of the City Council City Manager SUBJECT: Fire Department Relief Association Financial Report DATE: June 10, 1998 The Annual Audited Financial Report of the Brooklyn Center Fire Department Relief Association, General and Special "Pension" Funds as of and for the year ended December 31, 1997 is submitted herewith. Change in Accounting Principal The Association chose to implement Government Accounting Standards Board Statement No. 25 "Financial Reporting for Defined Benefit Plans and Note Disclosures for Defined Contribution Plans" as of December 31, 1997. The actuarial valuation changed as a result and this impacted the plan in two important ways. First was the estimated rate of return on investments. In the past, Minnesota State Law required relief associations to use a 5 % estimated rate of return on investments when conducting actuarial studies. GASB 25 requires the use of a realistic rate of return for the investment portfolio of the Association. A 7.5 % rate of return was used when estimating the December 31, 1997 pension liability used in this report. This change had the effect of significantly reducing the estimated pension liability. The second change was to the method of measuring the pension benefit obligation which was changed from the Present Value of Accrued Benefits Method to the Entry Age Normal Cost Method. 2 Retirement Benefits During 1997, the Van Iwaarden & Associates, an actuarial firm, was directed to prepare an alternate benefit level analysis for the fund. Based on the analysis, the City Council approved amendments to the Bylaws of the Brooklyn Center Fire Department Relief Association which granted increased benefits within statutory limitations. The lump sum benefit increased to $5,000 per year of service effective January 1, 1998. Other benefits for active members remained the same. Benefits for deferred pensioners, retired pensioners, and survivors remained the same. Note 6 to the financial statements describes the current plan benefits. Pension Benefit Obligati-Qn The following factors explain the change in the pension benefit obligation from the previous obligation. Pension benefit obligation on January 1, 1997 $2,369,045 Additional year of service for current members 173,785 Pension benefit payments (88,788) Increase in lump sum benefit to $5,000 318,305 Change in actuarial method 217,144 Change in assumed rate of return on investments to 7.5 % 1385.8861 Total change 234,560 Pension benefit obligation on January 1, 1998 $2,603,605 Pension Benefit Payments, During 1996, there were no additions to those volunteer fire fighters who were drawing a pension from the Fire Department Relief Association, and one member died, so the total was reduced to twenty two. These pensions ranged from $136 to $310 per month and totaled $60,356 for the year 1997. There was one addition to the surviving spouses, and one died, so the total remained at nine monthly spouse's pensions being paid. These pensions ranged from $136 to $453 per month and totaled $28,432 for the year 1997. No lump sum distributions were made to retiring fire fighters during 1997. Schedule III of this report is a listing of pensions and benefits paid in 1997. 3 Reauired Contributions ® Real estate taxes in the amount of $38,451 were levied in 1996, to be collected in 1997, to finance the City's share of pension costs. The City contribution was based upon the January 1, 1993 actuarial study, since that was the most recent study available. The levy was computed as follows: Required pension contribution $ 94,939 Administration and professional services 13,512 Less State support (estimated) (_70.0001 Required property tax levy $ 38,451 Investment Performance The Association experienced ositive returns on its investment portfolio during P P g 1997. Interest and dividend payments totaled $191,422 during 1997 compared with $188,476 a year earlier. The Association also experience appreciation in the fair market value of the investments it held during the year. In other words, if the investments had all been sold at year end, a gain of $75,991 would have been realized compared to their purchase price. The Association also implemented a change in its investment strategy during 1997. In ast years, investments had mostly been i interest P Y � n ante s bearing bonds of Y g agencies of g the federal government and corporations. The Board of Directors decided to move a portion of the investments into funds which purchase stocks of corporations. These historically realize a higher rate of return that bonds. Funding Status and Progress Funding status of the plan is the outcome of all the factors described above. The plan had reached the point of being fully funded as of December 31, 1995 and continued to be fully funded as of December 31, 1996 and December 31, 1997. Schedule I describes the funding status and progress of the plan for the past ten years. Respectfully ectfull submitted P Y , Charlie Hansen City Treasurer • 4 LARSON 4's i ALLEN i 1 1 1 WEISHAIR & CO., LLP INDEPENDENT AUDITOR'S REPORT CERTIFIED PUBLIC ACCOUNTANTS Board of Trustees City of Brooklyn Center Fire Department Relief Association Brooklyn Center, Minnesota We have audited the accompanying statements of plan net assets of the Special Fund and the balance sheets of the General Fund of the City of Brooklyn Center Fire Department Relief Association (the Association) as of and for the years ended December 31, 1997 and 1996, and the related statements of changes in plan net assets of the Special Fund and of revenues, expenditures, and changes in fund balance of the General Fund for the years then ended. These financial statements are the responsibility of the Association's management. Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial . statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Special Fund and General Fund of the City of Brooklyn Center Fire Department Relief Association as of December 31, 1997 and 1996, and the results of its operations for the years then ended, in conformity with generally accepted accounting principles. In accordance with Government Auditing Standards, we have also issued a report dated April 29, 1998, on our consideration of the Organization's internal control over financial reporting and on our tests of its compliance with laws and regulations. Our audits were conducted for the purpose of forming an opinion on the basic financial statements taken as a whole. The accompanying schedules of required supplementary information are presented for the purpose of additional analysis and are not a required part of the basic financial statements. These schedules are also the responsibility of the Association's management. Such schedules have been subjected to the auditing procedures applied in our audit of the basic financial statements and, in our opinion, are fairly presented in all material respects in relation to the basic financial statements taken as a whole. As described in Note 1 and 12 to the financial statements, the Organization changed its method of accounting for investments. LARSON, ALLEN, WEISHAIR & CO., LLP St. Paul, Minnesota April 29, 1998 • BROOKLYN CENTER Exhibit A FIRE DEPARTMENT RELIEF ASSOCIATION SPECIAL FUND STATEMENTS OF PLAN NET ASSETS DECEMBER 31, 1997 and 1996 As Restated 1997 1996 ASSETS Investments (Note 4): Time Deposits in Commercial Banks $238,656 $104,372 Money Market & Mutual Funds 1,372,298 1,076,696 United States Government Obligations 496,097 607,150 Corporate Bonds and Debentures 846,373 876,746 ---------- - - - - -- --------------- - $2,953,424 $2,664,964 ---------- - - - - -- ---------------- Receivables: Interest Receivable 12,164 12,390 • Accounts Receivable 27 477 ---------- - - - - -- --------------- - $12,191 $12,867 ---------- - - - - -- ---------------- Cash $8,846 $4,337 ---------- - - - - -- --------------- - Total Assets $2,974,461 $2,682,168 LIABILITIES Accounts Payable $500 $500 Accrued Wages Payable 375 0 Pensions Payable 7,399 0 --------- - - - - -- --------------- Total Liabilities $8,274 $500 --------- - - - - -- --------------- NET ASSETS HELD IN TRUST FOR PENSION BENEFITS BENEFITS (SEE SCHEDULE 1) $2,966,187 $2,681,668 See Notes to the Financial Statements 6 Exhibit B BROOKLYN CENTER FIRE DEPARTMENT RELIEF ASSOCIATION SPECIAL FUND STATEMENTS OF CHANGES IN PLAN NET ASSETS FOR THE YEARS ENDED DECEMBER 31, 1997 and 1996 As Restated 1997 1996 ADDITIONS Ad Valorem Taxes $38,451 $39,292 State of Minnesota: Fire Insurance Premium Tax 84,619 88,272 Investment Earnings: Interest and Dividends 191,422 188,476 Net Appreciation (Depreciation) in Fair Value of Investments 75,991 (36,725) ------- - - - - -- ------- - - - - -- TOTAL ADDITIONS $390,483 $279,315 ------- - - - - -- ------- - - - - -- DEDUCTIONS Membership Benefits: Service Pensions $60,236 $66,940 Lump Sum Distributions 249,221 Spouses' and Children's Benefits 28,552 24,711 Funeral Benefit 2,500 ------- - - - - -- ------- - - - - -- $88,788 $343,372 Administrative Expenses: Officers' Salaries $4,500 $4,500 Dues 500 250 Audit and Financial 9,516 5,160 Investment Management Fees 2,500 2,500 Office Supplies 160 210 $17,176 $12,620 ------- - - - - -- ------- - - - - -- TOTAL DEDUCTIONS $105,964 $355,992 ------- - - - - -- ------- - - - - -- NET INCREASE (DECREASE) $284,519 ($76,677) NET ASSETS HELD IN TRUST RUST FOR PENSION BENEFITS. Beginning of year $2,681,668 $2,758,345 -------- - - - - -- -------- - - - - -- End of Year $2,966,187 $2,681,668 See Notes to the Financial Statements 7 Exhibit C BROOKLYN CENTER FIRE DEPARTMENT RELIEF ASSOCIATION GENERAL FUND BALANCE SHEETS DECEMBER 31, 1997 and 1996 1997 1996 ASSETS Investments (Note 4): Money Market Funds $13,157 $12,390 ---- - - - - -- ---- - - - - -- $13,157 $12,390 Cash $14,181 $19,438 ---- - - - - -- ---- - - - - -- Total Assets $27,338 $31,828 r LIABILITIES AND FUND BALANCE Fund Balance $27,338 $31,828 ---- - - - - -- ---- - - - - -- Total Fund Balance $27,338 $31,828 ---- - - - - -- ---- - - - - -- Total Liabilities & Fund Balance $27,338 $31,828 See Notes to the Financial Statements 8 Exhibit D BROOKLYN CENTER is FIRE DEPARTMENT RELIEF ASSOCIATION GENERAL FUND STATEMENTS OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE FOR THE YEARS ENDED DECEMBER 31, 1997 and 1996 1997 1996 REVENUES: Dance $7,383 $7,023 Softball Tournament 13,361 13,500 Interest and Dividends 812 776 Donations 1,135 714 - - - - -- ---- - - - - -- TOTAL REVENUES $22,691 $22,013 EXPENDITURES: Purchase of Equipment $5,399 $2,386 Banquets 8,586 7,893 Supplies 4,743 5,057 Donations and Memorials 3,036 4,261 Repairs and Maintenance 316 45 Training 1,653 0 Miscellaneous 3,448 2,502 TOTAL EXPENDITURES $27,181 $22,144 ---- - - - - -- ---- - - - - -- EXCESS OR (DEFICIENCY) OF REVENUES OVER EXPENDITURES ($4,490) ($131) FUND BALANCE - JANUARY 1, 31,828 31,959 ---- - - - - -- ---- - - - - -- FUND BALANCE - DECEMBER 31, $27,338 $31,828 See Notes to the Financial Statements • 9 BROOKLYN CENTER FIRE DEPARTMENT RELIEF ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 1997 and 1996 1. Summary of Significant Accounting Policies A. Fund Accounting The resources of the Brooklyn Center Fire Department Relief Association (the Association) are accounted for in the following funds: Special Fund: Accounts for the accumulation of resources to be used for retirement, dependency and disability annuity payments. Resources include property taxes, the two percent insurance premium tax from the State of Minnesota, and earnings from investments. General Fund: Accounts for the resources other than those in the Special Fund, consisting of membership dues to be used for the good and benefit of the Association as determined by Association bylaws. B. Basis of Accounting The accounting policies of the Association conform to enerall accepted accounting g Y P g principles. The accrual basis of accounting is used for the Special Fund; the modified accrual basis of accounting is used for the General Fund. C. Investments Plan investments are reported at fair value in accordance with GASB Statement 25, Financial Reporting for Defined Benefit Pension Plans and Note Disclosures for Defined Contribution Plans. Short-term investments are reported at cost which approximates fair value. Securities traded on national exchanges are valued at the last reported sales price. Investments that do not have an established market are reported at estimated fair value. Investment income is recognized by the Association when it is earned. Investments of the General Fund are stated at cost. D. Use of Estimates The preparation of financial statements in conformity with generally accepted accounting principals requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the • date of the financial statements. Estimates also affect the reported amounts of revenue and expense during the reporting period. Actual results could differ from those estimates. 10 2. Form of Organization • The Association was incorporated on December 5, 1949. It operates under the provisions of Minnesota Statutes 69 and 424. It is governed by a board of nine members. Six of the board members are elected by the members of the Association for two year terms. The Mayor, Finance Director and Fire Chief are ex- officio voting members of the board of trustees. 3. Financial Reporting Entity The Association has implemented the Governmental Accounting Standards Board pronouncements relating to financial reporting for the entity. For financial reporting purposes the Association's financial statements include all funds, departments, agencies, boards, commissions, and other organizations over which the Association's officials exercise financial accountability. 4. Deposits and Investments A. Deposits Minnesota Statutes 118.005 authorizes the Association to deposit cash and to invest in certificates of deposit in financial institutions designated by the governing body. • Minnesota statutes require that all Association deposits be covered by deposit insurance, surety bond, or pledged collateral. Following is a summary of the combined deposits of the General & Special Funds covered by insurance or collateral at December 31, 1997 and 1996. 1997 Bank Carrying Balances Amount Covered Deposits Insured, or collateralized with securities held by the Association or its agent in the Association's name. $263,639 Collateralized with securities held by the pledging financial institution's trust department or agent in the Association's name. ---- - - - - -- Total covered deposits $263,639 Uncollateralized ---- - - - - -- ---- - - - - -- • Total $263,639 $261,683 11 4. Deposits and Investments, (continued) • 1996 Bank Carrying Balances Amount Covered Deposits Insured, or collateralized with securities held by the Association or its agent in the Association's name. $137,660 Collateralized with securities held by the pledging financial institution's trust department or agent in the Association's name. ---- - - - - -- Total covered deposits $137,660 Uncollateralized ---- - - - - -- ---- - - - - -- Total $137,660 $128,147 B. Investments Minnesota Statutes 69.775 and 11A.24 authorize and define the types of securities available to the Association for investment. The Association's investments are categorized below to give an indication of the level of risk assumed at year end. (A) securities that are insured or registered, or for which the securities are held by the Association or its agent in the Association's name; (B) securities that are uninsured and unregistered and are held by the counter party's trust department or agent in the Association's name; (C) securities that are uninsured and unregistered and are held by the counter parry, or by its trust department or agent but not in the Association's name. Following is a summary of the carrying values and market values of the Association's investments, categorized into the aforementioned levels of risk, along with the cost values • of the securities, at December 31, 1997 and 1996. 12 is 4. Deposits and Investments (continued) 1997 CATEGORY TOTAL -------------- - - - - -- CARRYING COST A B C VALUE VALUE (MARKET) Investments Govt.. Obligations $496,097 $496,097 $495,828 Corporate Bonds 846,373 846,373 852,664 ------- - - - - -- - - - - - -- - - - - - -- ------- - - - - -- -------- - - - - -- $1,342,470 None None $1,342,470 $1,348,492 Money Market & Mutual Funds (lower of cost or market) 1,385,455 1,293,729 Cash & Time Deposits (Note 4 -A) 261,683 263,639 ------- - - - - -- -------- - - - - -- Total Cash, Deposits & Investments $2,989,608 $2,905,860 • 1996 CATEGORY TOTAL -------------- - - - - -- CARRYING COST A B C VALUE VALUE (MARKET) Investments Govt.. Obligations $607,150 $607,150 $612,491 Corporate Bonds 876,746 876,746 884,892 ------- - - - - -- - - - - - -- - - - - - -- ------- - - - - -- -------- - - - - -- $1,483,896 None None $1,483,896 $1,497,383 Money Market & Mutual Funds (market) 1,089,086 1,052,419 Cash & Time Deposits (Note 4 -A) 128,147 137,660 ------- - - - - -- -------- - - - - -- Total Cash, Deposits & Investments $2,701,129 $2,687,462 The Association's policy is to hold U.S. Government and U.S. Government guaranteed obligations • to maturity. 13 4. Deposits and T nvestments (continued) For the year ended December 31 1997 the Association held one investment other than , ( U.S. Government and U.S. Government guaranteed obligations) throughout the year and at December 31 which represents 5% or more of the net assets available for benefits. This is the GATOR Series I corporate bonds, which is included in the investment detail in Schedule IV. For the year ended December 31, 1996, the Association held two investments (other than U.S. Government and U.S. Government guaranteed obligations) throughout the year and at December 31 which represent 5% or more of the net assets available for benefits. These were the Seilgman High Income Fund and the GATOR Series I corporate bonds. 5. Plan Description The Association is the administrator of a single employer public employee retirement system (PERS) established and administered under Minnesota statutes to provide pension benefits for volunteer fire fighters of the City of Brooklyn Center. At December 31, 1997 PERS membership consisted of: 1997 1996 Retirees and beneficiaries currently receiving benefits. 31 31 Terminated employees entitled to benefits but not yet receiving them. 7 6 Active plan participation: Vested 17 17 Nonvested 22 14 Total 77 68 6. Retirement Benefit An actuarial study was completed during 1997 which justified a benefit increase which will take effect on January 1, 1998. Benefits are less for those members retired prior to that date or for their spouses and children receiving benefits. A. Basic Service Pension for Retired Members Upon approval of an application therefor, a monthly service pension based on Table 1 below per month for each year of active service with the Fire Department shall be paid to each retired member during the remainder of his or her natural life; provided, however, that for purposes of computing such service pension, no retired member shall be given • credit for more than 30 years of active service with the Fire Department toward a monthly benefit level. 14 6. Retirement Benefit (continued) • Table 1 PER YEAR OF SERVICE Effective Monthly Benefit Lump Sum Date of Retirement Level Level 1/1/97 $26.50 $4,000 1/1/98 $26.50 $5,000 B. Basic Service Pension for Previously Retired Member Effective January 1, 1994, the service pension for a previously retired member, and any benefits to a surviving spouse of a member who retired before January 1, 1994, were increased by ten percent (10 %). C. Basic Service Pension for Deferred Pensioner A member who is otherwise qualified for a service pension but who has not reached the age of 50 years may retire from the Fire Department without forfeiting the member's right to such pension. Upon approval of an application therefor, the deferred pensioner shall receive a pension based on Table 1 above multiplied by such person's years of active service with the Fire Department and further multiplied by the decimal equivalent of the applicable percentage determined from the following table: Table 2 Years of Applicable Service Percentaa_ e 10 60 11 64 12 68 13 72 14 76 15 80 16 84 17 88 18 92 19 96 20 and beyond 100 15 6. Retirement Benefit (continued) • D. Permissible Forms of Benefit: An retired member, deferred pensioner or earl retired e Y p y red m mber may elect to receive any pension benefits provided in the following forms: 1. Straight Life Annuity. This is the form of the basic service pension provided to retired members, deferred pensioner, or early retired members. 2. LUmD Sum Distribution. Any retired member or deferred pensioner may elect to receive such person's service pension in the form of a lump sum distribution. The amount of such lump sum distribution shall be equal to the product of Table 1 multiplied by the number of completed years and months of active service with the Fire Department. 3. Joint and 100% Survivor. The basic service pension is adjusted to provide a survivor's benefit for the member's spouse equal to the amount of the adjusted monthly benefit payable to the member. 4. Joint and 50% Survivor. • The basic service pension is adjusted to provide a reduced survivor's benefit for the member's spouse equal to 50% of the amount of the adjusted monthly benefit payable to the member. E. Survivor's Benefit: Upon the death of a participant, an amount equal to the greater of (a) the basic monthly service pension which had accrued or (b) the amount shown in table 3 below, shall be paid to the surviving spouse. In lieu of such payments, a lump sum distribution is also available. Table 3 Effective Dates Survivors Monthly Benefit 1/1/94 - 12/31/94 $490 1/1/95 - 12/31/95 $510 1/1/96 - 12/31/97 $530 Children's Benefit: Upon the death of a participant who is survived by a spouse and children, an additional benefit equal to 25% of the surviving spouse's monthly benefit shall be paid for each surviving child under the age of 18, not to exceed 100% of the surviving spouse's benefit. No additional benefits shall be paid if a lump sum distribution is elected. 16 6. Retirement Benefit (continued) F. Funeral Benefit: A funeral expense benefit of $2,500 will be paid upon the death of a participant, except in instances where benefits are in the form of a lump sum distribution. G. Disability Benefit: None, now covered through Fire Department Disability Insurance. 7. Funding Status and Progress The amount shown below as "pension benefit obligation" is a standardized disclosure measure of the present value of pension benefits, adjusted for the effects of projected benefit increases, estimated to be payable in the future as a result of employee service to date. The measure is the actuarial present value of credited projected benefits and is intended to help users assess PERS funding status on a going concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among PERS. The measure is independent of the actuarial funding method used to determine contributions to the PERS, discussed in note 8. below. An actuarial update of the pension benefit obligation from a base year valuation study is performed annually. The pension benefit obligation was updated as of January 1, 1998 from an actuarial valuation as of January 1, 1997. Significant actuarial assumptions used include (a) a rate of return on the investment of present and future assets of 7.5 percent per year compounded annually, (b) no post retirement benefit increases, and (c) entry age normal funding method. At January 1, 1998, the funded pension benefit obligation was as follows: Pension benefit obligation: Retirees and beneficiaries currently receiving benefits and terminated employees not yet receiving benefits $939,661 Active Members $1,663,944 Total pension benefit obligation 2,603,605 Net assets held in trust for pension benefits 2,966,187 (at carrying value, equals market) ------- - - - - -- Assets in excess of pension benefit obligation $ 362,582 117 7. Funding Status and Progress (continued) The ension benefit obligation ligation increased due to the additional year of service credited to plan members, a benefit increase per year of service, and the effects related to GASB No. 25, as discussed in Note 12. GASB No. 25 effects included changing the funding method to entry age normal and changing the investment rate of return to 7.5 %. The pension benefit obligation had a net increase of $234,560. For the year ended December 31, 1996, the pension benefit obligation was updated as of January 1, 1997 from an actuarial valuation as of January 1, 1993. Significant actuarial assumptions used include (a) a rate of return on the investment of present and future assets of 5 percent per year compounded annually, and (b) no post retirement benefit increases. At January 1, 1997, the funded pension benefit obligation was as follows: Pension benefit obligation: Retirees and beneficiaries currently receiving benefits and terminated employees not yet receiving benefits $1,211,267 Active Members $1,157,778 Total pension benefit obligation 2,369,045 0 Net assets held in trust for pension benefits 2,681,668 (at carrying value, equals market) ------- - - - - -- Assets in excess of pension benefit obligation $ 312,623 The pension benefit obligation increased due to the additional year of service credited to plan members and a benefit increase per year of service. The pension benefit obligation had a net decrease of $346,165. 8. Contributions Reauired and Contributions Made PERS funding policy provides for periodic City and State contributions at actuarially determined rates that are sufficient to accumulate sufficient assets to pay benefits when due. City and state contribution rates are determined using the entry age normal cost actuarial funding method. PERS also uses this method to amortize the unfunded liability by 2001. For 1997, City and State contributions totaling $123,070 were made in accordance with actuarially determined contribution requirements determined through an actuarial valuation performed at January 1, 1993. These contributions are required to fund (a) $68,698 normal cost, (b) $26,241 amortization of the unfunded actuarial accrued liability, and 18 8. Contributions R, uired and Contributions Made (continued) $13,512 administration cost. The State contribution was $3,381 less than budgeted and administrative expenses were $4,556 more than budgeted. In 1996, City and State contributions totaling $127,564 were made in accordance with actuarially determined contribution requirements determined through an actuarial valuation performed at January 1, 1993. These contributions are required to fund (a) $68,698 normal cost, (b) $26,241 amortization of the unfunded actuarial accrued liability, and $11,153 administration cost. The State contribution was $27,472 more than budgeted and administrative expenses were $1,467 more than budgeted. Significant actuarial assumptions used to compute contribution requirements are the same as those used to compute the standardized measure of the pension obligation discussed in note 7. above. 9. Related Party Investments During 1997 and 1996, and as of December 31, 1997 and 1996, the Association held no securities issued by the City or other related parties. 10. Ten -Year Historical Trend Information Ten year historical trend information designed to provide information about PERS' progress made in accumulating sufficient assets to pay benefits when due is presented in Schedules I and II. 11. Risk Management The Relief Association is exposed to various risks of loss related to theft of assets for which the Relief Association Carries commercial insurance policies. There were no significant reductions in insurance from the previous year or settlements in excess of insurance coverage for any of the past three years. 12. Change in Accounting Princit)le The Association changed its policy of accounting for investments from the lower of cost or market to fair value, in accordance with GASB Statement No. 25 Financial Reporting for Defined Benefit Plans and Note Disclosures for Defined Contribution Plans. The Association adopted the provisions of GASB Statement No. 25 by restating net assets held in trust for pension benefits as of January 1, 1996. As of January 1, 1996, net assets held in trust for pension benefits were increased by $23,648, which represents the unrealized • gains on investments that were not recognized previously. The effect of GASB Statement No. 25 on the Association's change in plan assets for 1996, was a decrease of $9,981. 10 SCHEDULE I • BROOKLYN CENTER FIRE DEPARTMENT RELIEF ASSOCIATION REQUIRED SUPPLEMENTARY INFORMATION PERS ANALYSIS OF FUNDING PROGRESS YEARS 1988 THROUGH 1997 (B) - (A) (A) (B) UNFUNDED NET ASSETS (1) PENSION (A) / (B) PENSION FISCAL AVAILABLE BENEFIT PERCENTAGE BENEFIT YEAR FOR BENEFITS OBLIGATION FUNDED OBLIGATION 1988 $2,086,031 $2,385,246 87.5% $299,215 1989 2,300,599 2,469,110 93.2% 168,511 1990 2,409,110 2,554,707 94.3% 145,597 1991 2,538,897 38,897 2,568,341 98.9% 29,444 1992 2,679,535 2,662,919 100.6% (16, 616) 1993 2,848,075 2,894,711 98.4% 46,636 1994 2,685,737 2,793,015 96.2% 107,278 1995 2,758,345 2,715,210 101.6% (43,135) 1996 2,681,668 2,369,045 113.2% (312,623) 1997 $2,966,187 $2,603,605 113.9% ($362,582) ( All amounts for 1988, 1991, 1993 and 1996 are based on an actuarial valuation. Amounts for 1989, 1990, 1992, 1994, 1995, and 1997 are based on an actuarial update of the most recent valuation. Analysis of the dollar amounts of net assets available for benefits, pension benefit obligation, and unfunded pension benefit obligation in isolation can be misleading. Expressing the net assets available for benefits as a percentage of the pension benefit obligation provides one indication of the PERS's funding status on a going concern basis. Analysis of this percentages over time indicates whether the system is becoming financially stronger or weaker. Generally, the greater this percentage, the stronger the PERS . 20 SCHEDULE II • BROOKLYN CENTER FIRE DEPARTMENT RELIEF ASSOCIATION REQUIRED SUPPLEMENTARY INFORMATION PERS REVENUES BY SOURCE AND EXPENSES BY TYPE YEARS 1988 THROUGH 1997 REVENUES BY SOURCE FISCAL CITY (1) STATE (1) INVESTMENT YEAR CONTRIBUTIONS CONTRIBUTIONS EARNINGS TOTAL 1988 $26,743 $83,988 $139,797 $250,528 1989 23,621 85,015 207,540 316,176 1990 24,621 85,647 160,952 271,220 1991 27,421 70,248 205,350 303,019 1992 20,790 72,110 171,851 264,751 1993 27,790 64,039 180,055 271,884 1994 36,092 66,803 42,857 145,752 1995 42,092 69,299 228,755 340,146 1996 39,292 88,272 151,751 279,315 1997 $38,451 $84,619 $267,413 $390,483 EXPENSES BY TYPE FISCAL YEAR BENEFITS ADMINISTRATIVE TOTAL 1988 $91,380 $19,746 $111,126 1989 95,712 5,896 101,608 1990 154,550 8,159 162,709 1991 158,939 14,293 173,232 1992 111,337 12,776 124,113 1993 87,770 15,574 103,344 1994 295,830 12,260 308,090 1995 278,131 13,055 291,186 1996 343,372 12,620 355,992 1997 $88,788 $17,176 $105,964 (1) Contributions were made in accordance with actuarially determined contribution requirements, as detailed in Note 7. 21 Schedule III BROOKLYN CENTER FIRE DEPARTMENT RELIEF ASSOCIATION • SCHEDULE OF MEMBERSHIP BENEFITS DURING THE YEAR ENDED DECEMBER 31, 1997 Spouses' & Per Service Children's Total MONTHLY PENSIONS Month Pensions Benefits Benefits Cahlander, Betty $453 $5,436 $5,436 Canfield, Clarence 232 $2,784 2,784 Cashman, Robert 230 2,760 2,760 Cichoski, Jerome 136 816 816 Cichoski, Phyllis 136 816 816 Claypatch, Jack W. 151 1,812 1,812 Considine, C. C. 213 2,556 2,556 Cornwell, Ralph R. 173 2,076 2,076 Davis, Henry 244 2,928 2,928 Draisey, Darwin 136 1,632 1,632 Edling, Charles 163 1,956 1,956 Fox, Robert 192 2,304 2,304 Hannay, William 293 3,516 3,516 Jacobsen, Helen 139 1,668 1,668 Jennrich, Richard 277 3,324 3,324 Johnson, Mary P. 232 2,784 2,784 Knight, Richard 190 2,280 2,280 Kolstad, Robert 201 2,412 2,412 Larson, Louis 201 2,412 2,412 Lindman, Allen S. 280 3,360 3,360 Linner, Lucille 271 3,252 3,252 McKinley, Marion 263 3,156 3,156 Manderfeld, Joan 266 3,192 3,192 Mason, Ruth J. 326 3,912 3,912 Miller, Irwin 255 3,060 3,060 Nerburne, George 272 3,264 3,264 Owens, Stanley 310 3,720 3,720 Paulson, Dorothy 266 3,192 3,192 Sandgren, Lial 228 2,736 2,736 Swing, Carl 256 2,048 2,048 Swing, Harriet 256 1,024 1,024 Vaughn, James R. 267 3,204 3,204 Vaughn, William $283 3,396 3,396 Total Monthly Pensions $60,356 $28,432 $88,788 Adjustment due to change in accrual ($120) $120 $0 Totals (To Exhibit B) $60,236 $28,552 $88,788 22 BRO O ENTER 6iEDULE IV FIRE DEPARTMENT RELIEF ASSOCIATION Continued next page SPECIAL FUND - INVESTMENT DETAIL DECEMBER 31, 1997 Pool Premium or Book Market_ Original Cost Basis Distribution Discount Value Va1ue Coupon Maturity Premium or at of Amortized December December Description Rate Date Face Value - Discount Acquisition Principal to Income 31, 1997 31, 1997 TIME DEPOSI'T'S 114 COMMERCIAL BAN Marquette Bank Brookdale 5.00% Demand 26,434.79 26,434.79 26,434.79 26,434.79 Undeposited Funds Demand 4,122.59 4,122.59 4,122.59 4,122.59 Princor Fund Demand 1,522.48 1,522.48 1,522.48 1,522.48 Principal Fin Sec Demand 312.97 312.97 312.97 312.97 First Montauk Money Fund Demand 105,678.24 105,678.24 105,678.24 105,673.24 First Montauk Cash Demand 5,584.86 5,584.86 5,584.86 5,584.86 La Salle NW Bank CD 7.00% 3/11/11 13,000.00 6.35 13,006.35 -6.35 13,000.00 13,000.06 La Salle NW bank CD 7.25% 2/28/12 17,000.00 91.35 17,091.35 -4.02 17,087,33 17,006.00 Marntfact uc:rs & Traders Trust CD 6.00% 12111102 35,0()0.00 93.85 35,093.85 -17,89 35,075,96 35,000.00 Provident Batik Cincinnati CD 7.00% 9/1/05 30,000.00 30,000.00 30,000.00 30,000.00 Total 'rim. D(-posits 238,655.93 191.55 238,847.48 -28.26 238,319.22 233,655.93 1 FUNDS AIM Capital ( Fund Varies Demand 75,008.90 75,008.90 75,008,90 92,027.49 AIM Equity blue chip Class A Varies Demand 25,662.56 25,662.56 25,662.56 AIM Grc,wth Fund Varies Deruand 69,179.29 69,1'79.29 69,179.29 37,6 "1 ; 9.t2 N W A1P1 High Yield Fund Class B Varies Demand 93,829.39 93,829.34 93,529.:4 95,783.92 AIM Value Fund Class b Varier, Demand 61,235.56 61,235.56 61,235.56 79,985.13 Alliance Bond Fund Varies Demand 34,178.06 34,178.06 34,178.06 32,998.52 Alliance High Yield Fund Class B Varies Demand 15,797.49 15,797.49 1`,797.49 16,363.4` Alliance Premier Growth Fund Varies Demand 28,826.28 28,826.28 28,826.28 34,647.04 Alliance Quasar fund Class A Varies Demand 20,811.19 20,811.19 20,811.19 1b,635.8'1 Davis NY Venture Fund Class A Varies Demand 66,838.74 66,838.74 66,838.74 63,414.88 ITT Hartford Apprec Fund Class A Varies Demand 15,782.04 15,782.04 15,782.04 20,723.10 ITT Hartford Capital Fund Class B Varies Demand 88,299.84 88,299.84 88,299.84 95,776,47 Kemper High Yield Fund Varies Demand 100,950.03 100,950.03 100,950.03 96,316.10 Princor Emerging Growth Fund Varies Demand 41,272.18 41,272.18 41,272.18 47,007.02 Princor Emerging Growth Fund Class B Varies Demand 77,188.34 77,188.34 77,188.34 88,194.34 Princor Growth Fund Class B Varies Demand 59,822.35 59,822.35 59,822.35 61,603.71 Princor International Small Cap Varies Demand 25,000.20 25,000.20 25,000.20 23,872.'74 Princor Utilities Fund Varies Demand 16,558.31 16,558.31 16,559.31 19,266.41 Princor World Fund Class B Varies Demand 36,937.98 38,937.98 38,937,98 3b,649.06 RJR Nabisco Cum Pfd Varies Demand 12,500.00 12,500.00 12,500.00 12,625.00 Seil9man Compton Stock Fund Varies Demand 71,143.73 71,143.73 71,143.73 79,856.58 Seilgman High Income Fund Varies Demand 53,834.95 53,834.95 53,934.95 °4,903.43 Standard & Poors 500 Index Funds Varies Demand 126,520.70 126,520.70 126,520.70 127,152.53 Thurnburg MortJ•ge Asset Corp Varies Demand 63,197.26 63,187.26 63, 137.2 c% 49,500.00 Total Mutual Funds 1,282,365.32 1,282,365.32 1,282,365.32 1,372,297.87 i i • BROOKLYN CENTER SCHEDULE IV FIRE DEPARTMENT RELIEF ASSOCIATION Continued next page SPECIAL FUND - INVESTMENT DETAIL DECEMBER 31, 1997 Pool Premium or Book Market Original Cost Basis Distribution Discount Value value Coupon Maturity Premium or at of Amortized December December Description Rate Date Face Value - Discount Acquisition Principal to Income 31, 1997 31, 1997 UNITED STATES GOVERNMENT OBLIGATIONS OR AGENCIES FHLMC MLTCL Series 1334 7.003 10/15/06 10,000.00 -50.00 9,950.00 - 3,079.17 15.39 6,886.22 6,972.74 F'HLMC f4LTCI. Series 1560 -C 5.753 5/15/23 50,000.00 - 1,000.00 49,000.00 146.22 49,145.22 48,890.50 F'1JLMC MLTCL Series 1625 6.003 12/15/08 60,000.00 - 300.00 59,700.00 - 4,596.66 100.95 55,204.29 53,342.65 FHLHC MLTCL Series 1702 5.00% 10/15/16 50,000.00 - 687.50 49,312.50 - 29,616.94 453.91 20,149.47 20,115.54 Fed Nat I Mort Assoc Medium Term 8.013 4/1/05 30,000.00 600.00 30,600.00 - 175.46 30,424.54 30,176.70 Fe,I N.itl Mort Remic 1993 -16 CL 7.503 10/25/19 40,000.00 -50.00 39,950.00 6.50 39,956.50 40,337.20 Fed Nat I Mort Remic 1993 -44 CL 6.503 11/25/22 60,000.00 60,000.00 60,000.00 59,887.80 Fed Natl Mott Remic 1993 -69 CL 5.503 5/25/23 51,000.00 - 360.48 50,639.52 - 33,687.10 256.88 17,209.30 16,334.8 EE:d Nat I Mott Remic 1993 -118 6.503 10/25/07 40,000.00 200.00 40,200.00 - 35,276.36 - 183.71 4,739.93 4,617.24 N Fed Nat I M,rt Remic 1993- 210 5.003 1/25/23 70,000.00 70,000.00 - 33,660.18 36,339.62 34,88.`..66 -P Fed Natl Mort GTD 1994 -79 Class C 7.003 6/25/21 30,000.00 6.35 30,006.35 -6.35 30,000.00 30,215.40 Financing Corp FICO Strips 9.653 5/2/11 23,000.00 - 14,081.15 8,918.85 283.86 9,202.71 9,956.47 G.N.M.A. Remic 94 -3 Class D 7.503 3/16/07 100,000.00 500.00 100,500.00 - 135.51 100,364.49 102,187.0() Govt. Natl -. Mort. Assoc. 2974 8._003 12/15/03 25,000.00 156.25 25,156.25 - 22,689.51 - 123.84 2,342.90 2,390.64 Govt. Natl. Mort. Assoc. 3481 8.003 4/15/04 25,000.00 - 1,000.00 24,000.00 - 23,726.82 786.78 1,059.96 1,317.35 Govt. Nat 1. Mort. Assoc. 6473 8.003 8/15/05 100,000.00 - 2,145.36 97,854.64 - 88,597.51 1,697.64 10,954.77 11,8U3.77 Govt.. Nat_I. Mort. Assoc. 90174 9.503 6/15/09 30,000.00 - 582.14 29,417.86 - 26,795.76 416.07 3,038.17 3,549.93 Govt. Natl. Mort. Assoc. 49975 11.003 6/15/11 50,000.00 701.97 50,701.97 - 43,174.99 - 351.00 6,575.98 6,904.19 Govt.. Nat.l. Mort. Assoc. 219884 9.503 8/15/17 25,000.00 815.23 25,815.23 - 24,531.51 - 291.17 992.55 442.13 Govt. Natl. Hurt. Assoc. 219912 9.503 8/15/17 50,000.00 432.48 50,432.48 - 45,390.43 - 169.65 4,872.40 4,866.39 Federal Horne Loan Mortgage Bonds 8.003 3/21/07 100,000.00 - 3,957.01 96,042.99 - 90,684.34 1,008.60 6,367.25 6,902.62 Total U.S. Government Obligations & Agencies 1,019,000.00 - 20,801.36 998,198.64 - 506,107.28 3,736.11 495,827.47 496,096.90 BROOKLYN CENTER SCHEDULE IV FIRE DEPARTMENT RELIEF ASSOCIATION Continued frcm prior page SPECIAL FUND - INVESTMENT DETAIL DECEMBER 31, 1997 Pool Premium or Boot: Market Original Cost Basis Distribution Discount Valle Value Coupon Maturity Premium or at of Amortized December December Description Rate Date Face Value - Discount Acquisition Principal to Income 31, 1997 31, 1997 CORPO BONDS OR DEBENT Bangers Trust 7.50% 1/15/02 30,000.00 906.35 30,906.35 - 353.62 30,552.73 31,139.70 Bear Stejtns Co Nts 6.881 10/1/05 50,000.00 1,631.35 51,631.35 - 349.91 51,281.44 50,728.(,0 Cabco for Texaco Capital Deb 8.63% 4/1/11 59,000.00 - 36,573.65 22,426.35 1,668.20 24,094.55 24,567.01 Cliyuira Brands Intl 9.13% 3/1/04 25,000.00 375.00 25,375.00 - 103.67 25,271.33 26,312.50 CM Intl Income Euro 13530 0.00% 9/11/00 25,000.00 - 9,997.20 15,002.80 5,746.60 20,749.40 21,685.92 CM Intl Income Euro 13530 0.00% 9/11/00 35,000.00 - 22,206.08 12,793.92 14,859.28 27,653.20 28,901.28 Countrya ✓ide Funding Ser 1993 -5 7.13% 12/25/23 75,000.00 - 3,490.85 71,509.15 288.95 71,799.10 15,281.25 Ford Motor Credit Corp 8.38% 1 /1S /00 30,000.00 P,39.60 30,639.60 - 376.12 30,262.88 31,282.80 GATOR Sr.ries I 0.00% 11/15/03 212,000.00 - 80,371.33 131,628.67 18,287.04 149,915.71 150,375.n4 Cener:al P1„i._1 's A:cchtauce Curp 1.003 3/1/00 30,000.00 - 1,17:.•.00 28,H24.00 6`15.49 29,499.49 30,4`_u. N G Id-.n West H'in r'crl, Sub N -fes 6.003 10/1/03 :is ,ri00.O0 - ',,030.55 32,969.35 591.46 33,5 %0.b1 34, -b1.4S Green Tree Accep Sub Note 10.25% 6 /1/02 3U,000.0o 3,902.80 33,902.80 - 2,007.21 31,895.59 34,068.90 Lehman Bros Holding Step Up Notes 10.38% 5/8/07 5,000.00 - 1,093.65 3,906.35 138.96 4,045.31 4,- MCA 1992 -1 Multi Family Housing 10.25% 7/1/07 50,000.00 50,000.00 50,000.00 25,or)0.60 Mcdonnell Douglas Geri Term Notes 7.50% 7/15/00 50,000.00 50,000.00 50,000.00 51,683.50 Moore McCormack Bonds 8.88% 7/15/01 19,000.00 19,000.00 19,000.00 19,581.44 New England Life 0.00% 2/1/99 15,000.00 - 1,343.65 13,656.35 262.84 13,919.19 14,201.05 New England Lite Euro Bond 0.00% 2/1/99 35,000.00 - 14,141.40 20,858.60 11,289.31 32,147.91 32,798.95 Paine Webber Notes 6.50% 11/1/05 35,000.00 - 444.80 34,555.20 55.12 34,610.32 34,584.jG Pepsico Med Term [Totes 7.00% 101210'7 55,000.00 672.70 55,672.70 - 124.85 55,54'7.85 55,361.4') Salomon Retail Ser G Notes 6.35% 2/15/04 25,000.00 2.80 25,002.80 -2.80 25,000.00 24,879.00 Salomon Retail Medium Term Notes 7.40% 11/14/11 50,000.00 - 8,743.65 41,256.35 601.31 41,857.66 44,661.00 Total Corporate Bonds & Debentures 975,000.00 - 173,482.31 801,517.69 0.00 51,145.78 852,663.47 8.16,373.49 TOTAL INVESTMENTS (TO EXHIBIT A) 3,320,929.13 - 506,107.28 54,853.63 2,869,675.48 2,953,424.19 • City Council Agenda Item No. 6f gKLYN QtS BROOKLYN CENTER POLICE DEPARTMENT POLICE MEMORANDUM TO: Sharon Knutson, City Clerk FROM: Joel Downer, Chief of Polic DATE: July 2, 1998 SUBJECT: Application for Temporary Beer License St. Alphonsus Church - Church Picnic On July 1, 1998, the Brooklyn Center Police Department received an Application for a • Temporary Beer License from St. Alphonsus. This application is for an event (parish picnic) to be held at the church located at 7025 Halifax Ave on Sunday, August 2, 1998, from 12:00 pm until 6:00 pm. Only beer will be served. Certificate of appropriate insurance coverage along with the $10 fee has been submitted. If you or any member of the City Council objects to issuing this license, please advise. The attached application only needs your signature. JD:kh aiphsu98 mm City of Temporary Beer Brooklyn Center License Application Organization Name: �✓ INFORALMON ON CONTACT PERSON FOR ORGAMZATION Name: Address: 53;3 q Home Phone: �_ t✓•3 Work Phone: _S IN"FOR- ELATION REGARDING THE EVENT ' me of Event: Location of Event: ��4��i_C i ✓F/� Addms (City, Stste, Zip) Date(s) of Event: t`< 7 Time(s) of Event: f e Security For Event: Signature of Applicant: 5 PP /rz ", `/� < ��_� �� l fu,� Date 4j' �o. /9 U � Return completed a ti with ee 510 /da to the Brooklyn CenterPoliclDe t. .f � Y� Y P Brooklyn Center requires proof of $ 00,000 dra shop liquor liability insurance with the City of Brooklyn Center named as an additional insured. This should be in the form of a certificate of insurance or an insurance binder. However, if your evert is being held on City property, such as a City park, you are required to have proof of $500,000 dram shop liquor liability insurance with the City of Brooklyn Center named as an additional insured. x <`[7e:eis:rXxre ie :'e :i�x :'t <:k it �e is :exx application Approved: Date: Ciry ' cbca "� D-16 City Council Agenda Item No. 6g � CEIyT BROOKLYN CENTER • 4y ! POLICE DEPARTMENT POLICE MEMORANDUM TO: Sharon Knutson, City Clerk FROM: Joel Downer, Chief of Police DATE: July 2, 1998 SUBJECT: Application for Temporary On -Sale Liquor License St. Alphonsus Church On July 1, 1998, the Brooklyn Center Police Department received an Application for a Temporary On -Sale Liquor License from St. Alphonsus. This application is for an event to be held at the church located at 7025 Halifax Ave on Saturday, October 10, 1998. Certificate of appropriate insurance coverage along with the $25 fee has been submitted. If you or any member of the City Council objects to issuing this license, please advise. The attached application only needs your signature. JD:kh alphs298.mem Nfinnesota Department of Public Safety LIQUOR CONTROL DIVISION.Tp ", 444 Cedar St. /Suite 1001, St. Paul, NUN 55101 -2156 (612)296 -6439 TDD (612)282 -6555 APPLICATION AND PERMIT FOR A 1 TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION _ NAME OF ORGANIZ,-,TION DATE ORGANIZED I TAX EXEMPT NUMBER Anyaller OF G Penn) c «_ STREET ADDRESS CITY (STATE ZIP CODE NAME OF PERSON MAKING APPLICATION 1 (4 BUSINESS PHONE HOME PHONE / Y .J D E Z7d .CAic/ r'z) e l ,TJGC� ���)�� 4- -15'rL e') DATES LIQUOR WILL BE SOLD (1 to 4 days) TYPE OF ORGANIZATION 6 /D • /5 ��T, // ,y i _❑ CLUB O CHARITABLE ELIGIOUS 0 OTHER NONPROFIT ORGANIZA NO OFFICE 'S NAME ADDRESS tao�y,4c r� s o rJ 70-2_< .4V2F AJ, R,Poo,r 0,ga T6z ORGANIZATION OFFICER'S NAME ADDRESS G'1-1u e -4/ Iv A-t e7 ORGANIZATION OFFICER'S NAME APPRESS Location where license will be used. If an outdoor area, describe 5,5 R 4 L -- Will the applicant contract for intoxicating liquor services? If so, give the name and address of the Liquor license providing the service. D Will the applicant carry liquor liability insurance? If so, the carrier's name and amount of coverage. (NOTE: Insurance is not mandatory) y �= / �,q �; ?7 L_ APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO LIQUOR CONTROL CITY/COUNTY HEMEPIN — Brooklyn Center DATE APPROVED CITY FEE AMOUNT $25 LICENSE DATES DATE FEE PAID 07 -06 -98 SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED LIQUOR CONTROL DIRECTOR _)TE: Do not separate these two parts, send both parts to the address above and the original signed by this division will be returned as the license. Submit to the City or County at least 30 days before the event. PS- 09079(8/95) • THE CATHOLIC MUTUAL RELIEF SOCIETY 4223 CENTER ST, OMAHA, NE 68105 CERTIFICATE OF COVERAGE --------------------------------------- -. ------------- --------------m------- This is to certify that the following coverage is in force issued in the name of: ARCHDIOCESE OF ST PAUL - MINNEAPOLIS CHANCERY OFFICE 226 SUMMIT AVENUE ST PAUL, MN 55102 Certificate Number: 8589 Term: 7/01/98 - 7/01/99 Covered Premises: Location /Property ST ALPHONSUS, 7025 HALIFAX AVE N, BROOKLYN CENTER, MN 55429 -1394 Real Property Personal Property Deductible Coinsurance • Additional CITY OF BR00KLYN CENTER Protected Person(s) General Liability 500,000 Medical Payments (Combined single limit) (Each person - excluding school students) Excess Liability 1,000,000 COMMENTS: COVERAGE EXTENDS TO PARISH PICNIC HELD ON PARISH GROUNDS ON AUGUST 2, 1998. INCLUDES LIQUOR LIABILITY In the event of cancellation of this coverage the Society will mail notice thereof to: CHANCERY OFFICE ST PAUL, MN Should any of the above described coverages be cancelled before the expiratior dates thereof, the carrier will endeavor to mail 30 days written notice to the certificate holder, but failure to mail such notice will impose no obligation nor liability upon the Society. Dated at OMAHA, NEBRASKA This 30TH Day of JUNE 1a9� BY ( ' , Auth ri a Represe ative Form Number D70110 ENDORSEMENT (r0 6E ATTACHED TO CER T iMCATE) Effective Date of Endorsement June 30, 1998 Charge --- Credit — --- Certificate Holder Archdiocese of St. Paul- Minneapolis Location St. Paul, MN _ Certificate No. 8589 of The Catholic Mutual Relief Society is amended as follows: SECTION It - ADDITIONAL PROTECTED PERSON(S) It is understood and agreed that who is a Protected Person(s) (Section II) is amended to include as an ADDITIONAL PROTECTED PERSON(S) members of the organizations shown in the schedule, but only with respect to their liability fnr the Protected Person(s) activities or activities they perform on behalf of the Protected Person(s). It is further understood and agreed that coverage extended under this endorsement is limited to and applies only with respect to liability assumed by contract or agreement; and this extension of coverage shall not enlarge the scope of coverage provided under this certificate or increase the limit of liability thereunder. Schedule - ADDITIONAL PROTECTED PERSON($) City of Brooklyn Center i Remarks: St Atphonsus, Brooklyn Center, MN will have a Parish Picnic on parish grounds on August 2, 1998. Includes Liquor Liability. f c6zled Represe tive PKS- 122(9-$7) - City Council Agenda Item No. 6h is MEMORANDUM TO: Michael J. McCauley, City Manager FROM: Brad Hoffman, Community Development Director DATE: July 9, 1998 SUBJECT: Resolution Authorizing Engagement of Construction Management Firm for Earle Brown Heritage Center Building Project The City of Brooklyn Center received a grant in the amount of $2,500,000 to acquire land for the expansion of the Earle Brown Heritage Center's parking lot, the construction of the G Barn and other related site capital developments. The City currently has a purchase agreement for the vacant land across the street from the Center. The land will be for the parking lot expansion. A tentative closing has been scheduled for the 29th of this month. Construction management proposals have been solicited for the construction phase of this project. The City received five proposals, all of whom would be considered qualified. The following proposals for construction management services for the Earle Brown Heritage Center were received: CONSTRUCTION ON SITE GENERAL TOTAL MANAGEMENT SUPERVISION CONDITIONS SERVICES Stahl 6% ($114,000) $8,500 per month BID $156,500+ estimated Bossardt ( $76,000 $52,000 BID $128,000+ Amcon I $60,000 $51,000 BID $111,000+ Denmark $72,000 INCLUDED BID $77,000 $5,000 capped E and V $69,000 INCLUDED BID $75,000 $6,000 capped Based upon the quotes received we are recommending the proposal of E and V in the amount of $69,000 plus general conditions not to exceed $6,000. • f Member introduced the following resolution and moved • its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING ENGAGEMENT OF CONSTRUCTION MANAGEMENT FIRM FOR EARLE BROWN HERITAGE CENTER BUILDING PROJECT WHEREAS, the City of Brooklyn Center has received a grant in the amount of $2,500,000 from the State of Minnesota to complete the renovation of the Earle Brown Heritage Center including the construction of the G Barn and the expansion of the parking lot; and WHEREAS, request for proposals (RFPs) have been solicited for construction management services for the Earle Brown Heritage Center building project; and WHEREAS, the City Manager has received five (5) proposals and has selected from those proposals E and V for consideration by the Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the City Manager be and hereby is authorized to engage the services of E and V to perform required construction management services for the Earle Brown Heritage Center building project. ® BE IT FURTHER RESOLVED h t at the Mayor and City Manager be and hereby Y Y g Y are authorized to execute a contract with E and V for construction management services related to the Earle Brown Heritage Center building project upon terms and conditions as set forth in the proposals submitted by the respective construction management firm as set forth in the attachment to this resolution. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. 6i t MEMORANDUM DATE: July 7, 1998 TO: Michael J. McCauley, City Manager FROM: Scott A. Brink, City Engineef SUBJECT: Resolution Accepting Work Performed and Authorizing Final Payment, Improvement Project Nos. 1997 -01, 02, and 03, Contract 1997 -E, Orchard Lane West Street, Storm Drainage, and Utility Improvements On April 14, 1997, the City Council awarded a contract for the subject improvement to Thomas and Sons Construction, Inc. of Rogers, Minnesota. As provided per Resolution No. 97 -72, approved by the City Council, a 10 per cent contingency in the amount of $336,768.85 was added to the original contract bid for a total projected contract cost of $3,704,457.35. The contingencies are added to cover the cost of construction for those items that are unknown at the time of plan preparation, omissions and/or utility conflicts discovered only after actual construction commences. The original contract amount was $3,367,688.50. On January 26, 1998, the City Council approved Change Order No. 1 ($47,941.66) which revised the contract amount to $3,415,630.16. Along with the actual final tabulated quantities, the final contract amount of work completed is $3,423,146.43. The final contract amount therefore totaled .5281,310.92 less than the contract amount plus contingency. The project is now complete. The project was substantially completed in November of 1997. Some miscellaneous driveway, concrete and sod repairs remained, and have now been completed. It is recommended to approve the attached resolution accepting the work performed in the amount of $3,423,146.43. Member introduced the following resolution and moved its adoption: • RESOLUTION NO. RESOLUTION ACCEPTING WORK PERFORMED AND AUTHORIZING FINAL PAYMENT, IMPROVEMENT PROJECT NOS. 1997 -01, 02, AND 03, CONTRACT 1997 -E, ORCHARD LANE WEST STREET, STORM DRAINAGE, AND UTILITY IMPROVEMENTS WHEREAS, pursuant to a written contract signed with the City of Brooklyn Center, Minnesota, Thomas and Sons Construction, Inc. has satisfactorily completed the following improvement in accordance with said contract. Improvement Project Nos. 1997 -01, 02, and 03, Contract 1997 -E, Orchard Lane West Street, Storm Drainage, and Utility Improvements NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. It is hereby directed that final payment be made on said contract, taking the Contractor's receipt in full. The total amount to be paid for said improvement under said contract shall be $3,423,146.43. 2. The work completed under said contract is accepted and approved according to the following schedule: Costs Per Bid Final Construction $3,367,688.50 $3,375,204.77 Contingency (10 %) $336,768.85 Change Order No. 1 $47,941.66 Subtotal $3,704,457.35 $3,423,146.43 I Reforestation $65,000.00 $47,092.84 Engineering $200,000.00 $220,430.92 Staff Other $23,024.01 Administration/Legal I $50,000.00 $27,968.87 Street Lights ( $75,000.00 $81,283.00 Total Costs ( $4,094,457.35 $3,822,946.07 ® RESOLUTION NO. Revenues Per Bid Final MSA Local(sidewalk) $37,348.50 $55,390.57 Special Assess. Const. Fund $556,205.51 $517,929.44 I Water Utility $1,082,095.12 $962,259.42 Sanitary Sewer Utility y $644,054.77 $624,475.45 I Storm Drainage Utility $362,043.45 $287,626.19 Special Assessments: Street $1,078,610.00 I $1,037,402.00 Special Assessments: Drainage ` $334,100.00 I $337,863.00 I Total I $4,094,457.35 $3,822,946.07 i Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. 6j MEMORANDUM • DATE: July 9, 1998 TO: Michael J. McCauley, City Manager FROM: Scott A. Brink, City Engineer SUBJECT: Resolution Approving Change Order Nos. 1 and 2, and Supplemental Agreements 2 and 3, Accepting Work Performed, and Authorizing Final Payment, Improvement Project Nos. 1997 -04, 05, and 06, Contract 1997 -F, France Avenue, 69th Avenue to North City Limits, Street, Storm Drainage, and Utility Improvements On June 9, 1997, the City Council awarded a contract for the subject improvement to Thomas & Sons Construction, Inc. of Rogers, Minnesota. On July 7, 1997, the Council authorized a resolution providing for the approval of Supplemental Agreement No. 1, which provided for additional water main work. This work consisted of the installation of a single trunk distribution main that serves as both an emergency interconnect with Brooklyn Park, and a domestic service line for neighboring streets and properties. Following is a general summary of Change Order Nos. 1 and 2, and Supplemental Agreements 2 and 3. Generally, a Change Order consists of a significant work extra of which unit costs for • specific quantities have already been provided per the contract bid. Supplemental Agreements typically consist of extra work of which no unit cost item has been provided, and are required administratively by Mn/DOT for Municipal State Aid projects. France Avenue (69th to 73rd) is a Municipal State Aid Street, and state aid funds are being utilized to assist in the funding of this project. Following are summaries of the work extras incurred since construction of the project commenced: Supplemental Agreement No. 2: Was provided to save the City money and to provide an overall better end product: sanitary sewer replacement rehab was originally bid to be relined (1,874 lin. ft. at $32.00/ft. = $59,968.00). Supplemental Agreement No. 2 provided for digging (replacing) the sewer (cost: 1,874 lin. ft. at $23.00/ft. = $43,102.00). The result: a project savings of $16,866, and a new sewer pipe instead of a rehabilitated older pipe. Consequently it was also decided to replace the services ($13,000) to be consistent with other portions of the project where the main was replaced and eliminate any future problems with these services. The end result was a complete replacement of all sanitary sewer main and services for the entire project at basically no additional cost. Supplemental Agreement No. 3: This supplemental item provides for additional work not anticipated at the time bids were let. These are general items that come up as work progresses. The connection of the new 12 inch main to the existing 16 inch main on 69th Avenue was an added cost after field changes and utility conflicts necessitated a change from the original plans, an extra cost of about $8,000. Extra common borrow to maintain grade (required, but not included per the plans) was needed at an extra cost of $7,128.00. Replacement of sanitary manhole cone sections ($1,250), removing an 8" gate valve and plugging ($1,400), and salvaging and re- installing a hydrant ($2,800) were all determined necessary upon excavation and field observations as the work progressed. Additional Unit Quantities: Some additional costs were incurred as a result of additional quantities above the original quantity provided for in the bid documents. Some of the increased quantities were a result of other changes (i.e., the decision to replace additional services, tree removals, driveway repairs and sodding). Additional unit quantities totaled $22,171.3 Change Order No. 1: Change Order No. 1 was issued primarily to cover additional roadway and utility work on streets intersecting France Avenue, from France Avenue to approximately 1 /2 block from the street intersections. This manner of additional construction has been typical of the neighborhood street reconstruction projects, and is often desired by residents on the corner properties. However, the design of France Avenue submitted to State Aid for review and approval provided for roadway and utility work for France Avenue only, since that is all State Aid funds would consider. Subsequently, it was decided to add the intersecting neighborhood • street work after the project was let. Change Order No. 2: Change Order No. 2 was issued to increase the storm drainage system south along France Avenue to reduce the length of sheet drainage along the street. Other work included as part of Change Order No. 2 included complete replacement of the sidewalk. The original contract provided for some spot repairs and replacement. However, additional replacement was required during construction and input from the residents expressed a strong desire to replace all of the walk. Change Order No. 2 total is $66,654.50. As provided per Resolution No. 97 -117, approved by the City Council, a 10 per cent contingency was added along with Supplemental Agreement No. 1 to the original contract bid for a total projected contract cost of $699,522.80. The contingencies are added to cover the cost of construction for those items that are unknown at the time of plan preparation, omissions and/or utility conflicts discovered only after actual construction commences. Therefore, the total contract amount did exceed the original estimated contract cost. However, the total final actual amount of street and utility work performed was much greater than the original amount of work anticipated. The Contractor and the Engineering Department typically agree to carry any extra work invoices and overruns of quantities until the contract has been substantially completed. This eliminates the necessity to prepare change orders each month for council approval. The City also benefits by continuing interest earnings on unexpended funds. • Recommendation It is recommended that the City Council approve the attached resolution accepting the work performed and authorizing final payment to Thomas and Sons. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING CHANGE ORDER NOS. 1 AND 2, AND SUPPLEMENTAL AGREEMENTS 2 AND 3, ACCEPTING WORK PERFORMED, AND AUTHORIZING FINAL PAYMENT, IMPROVEMENT PROJECT NOS. 1997 -04, 05, AND 06, CONTRACT 1997 -F, FRANCE AVENUE, 69TH AVENUE TO NORTH CITY LIMITS, STREET, STORM DRAINAGE, AND UTILITY IMPROVEMENTS WHEREAS, pursuant to a written contract signed with the City of Brooklyn Center, Minnesota, Thomas & Sons, Inc. has satisfactorily completed the following improvement in accordance with said contract; and WHEREAS, Change Order Nos. 1 and 2, and Supplemental Agreements 2 and 3, in the amounts of $50,944.75, $66,654.50, ($16,866.00) and $23,589.53 respectively are hereby approved. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. It is hereby directed that final payment be made on said contract, taking the Contractor's receipt in full. The total amount to be paid for said improvement under said contract shall be $789,711.41. 2. The work completed under said contract is accepted and approved according to the following schedule: Costs Per Bid & Supp. No. 1 Final Construction $563,060.80 $563,060.80 Contingency /Chan e Orders $56 306.00 $22 171.33 Contingency/Change , Supplemental Agreement No. 1 $80,156.50 $80,156.50 Supplemental Agreement No. 2 ($16,866.00) Supplemental Agreement No. 3 $23,589.53 Change Order No. 1 $50,944.75 Change Order No. 2 $66,654.50 Subtotal $699,523.30 $789,711.41 Reforestation/Street Lights $30,000.00 $22,610.99 Admin/Legal /Engineering $68,000.00 $93,668.76 Total Costs $797,523.30 $905,991.16 RESOLUTION NO. Revenues ( Per Bid Final MSA Regular $468,000.00 $492,190.47 MSA Local ($54,067.00) ($87,153.86) Water Utility I $176,107.30 $266,568.21 Sanitary Sewer Utility I $105,200.00 $115,323.30 Storm Drainage Utility I ($54,067.00) ($37,286.96) Special Assessments: Street I $118,000.00 $118,000.00 Special Assessments: Drainage I $38,350.00 I $38,350.00 Total $797,523.30 $905,991.16 • Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon p said resolution was declared duly passed and adopted. • • City Council Agenda Item No. 6k • • MEMORANDUM DATE: July 6, 1998 TO: Michael McCauley, City Manager FROM: Scott Brink, City Engineer, SUBJECT: Resolution Accepting Bid and Awarding Contract, Improvement Project No. 1998 -14, Contract 1998 -1, Kylawn Park Trail Linkage Summary Explanation Bids for Contract 1998 -I were received and opened on July 8, 1998. The bidding results are tabulated as follows: Bidder Bid Amount Thomas & Sons Construction, Inc. $23,865.00 DMJ Corporation $24,204.50 Lan Dar, Inc. $25,590.00 W B Miller, Inc. $29,742.50 Barber Construction Co., Inc. $31,200.00 Jay Bros. $35,681.15 Of the six bids received, the lowest bid of $23,865.00 was submitted by Thomas & Sons Construction, Inc. The original Engineer's Estimate for this project was $28,000. Funding for this project was secured through an application to the Minnesota Department of Natural Resources (DNR) through the National Recreational Trails Grant Program. Through this program, a 50% local match is required. The application provided for a project cost of $28,000 with the 50% city match ($14,000) provided from the Municipal State Aid Local fund. Essentially, this project consists of the improvement or paving of an existing unimproved pathway that connects the south end of Kylawn Park with June Avenue at 59 -1/2 Avenue North. Thomas & Sons Construction, Inc. has experience in performing all of the requirements included in this contract, and has performed similar projects for municipalities throughout Minnesota and the metropolitan area. Accordingly, staff recommends acceptance of the low bid and award of the contract to Thomas & Sons Construction, Inc. Recommended City Council Action Approve the attached resolution accepting the low bid and awarding a contract to Thomas & Sons Construction, Inc. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING BID AND AWARDING A CONTRACT, IMPROVEMENT PROJECT NO. 1998 -14, CONTRACT 1998 -I, KYLAWN PARK TRAIL LINKAGE WHEREAS, pursuant to an advertisement for bids for Improvement Project No. 1998 -14, bids were received, opened, and tabulated by the City Clerk and Engineer on the 8th day of July, 1998. Said bids were as follows: Bidder Bid Amount Thomas & Sons Construction, Inc. $23,865.00 DMJ Corporation $24,204.50 Lan Dar, Inc. $25,590.00 W B Miller, Inc. $29,742.50 Barber Construction Co., Inc. $31,200.00 Jay Bros. $35,681.15 WHEREAS, it appears that Thomas & Sons Construction, Inc., is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. The Mayor and City Manager are hereby authorized and directed to enter into a contract with Thomas & Sons Construction, Inc. in the name of the City of Brooklyn Center, for Improvement Project No. 1998 -14 according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until a contract is signed. 3. The estimated project costs and revenues are as follows: COSTS As Bid Contract $23,865.00 Contingency(10 %) $ 2,386.50 Admin. /Engineering /Legal $ 3.500.00 Total Estimated Project Cost $29,751.50 RESOLUTION NO. REVENUES DNR Grant $14,875.75 Municipal State Aid(Local) $14.875.75 Total Estimated Revenue $29,751.50 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • City Council Agenda Item No. 61 • • MEMORANDUM • DATE: July 6, 1998 TO: Michael McCauley, City Manager FROM: Scott Brink, City Engineer SUBJECT: Resolution Accepting Bid and Awarding Contract, Improvement Project No. 1998 -22, Contract 1998 -M, Playground Replacement at Bellvue, East Palmer, and Happy Hollow Parks The 1998 Capital Improvements Fund budget includes $80,000 for the replacement of playground equipment at 3 parks. Bids for Contract 1998 -M were received and opened on July 8, 1998. The bidding results are tabulated as follows: Bidder Bid Amount Minnesota Playground, Inc. $80 000 Yb f Flanagan Sales, Inc. $80,000 Life Space Construction, Inc. $78,580 • As with the specifications for park replacement projects of previous years, these replacements were bid on a performance specification. Performance criteria allows for variables other than cost to be used in evaluating which bid to accept. As with previous replacement projects, the proposals were evaluated on the design of the playgrounds, amount of equipment, quality of equipment, play value, appeal to various age groups, and effective use of space. The bidders were therefore provided some flexibility in their proposals relating to their specific equipment and layouts. Based upon the above criteria, a committee consisting of the Director of Public Works Cit ngineer b � � , Supervisor of Streets and Parks, Public Works Specialist, and Public Works Superintendent utilized a comprehensive evaluation process to consider the proposals. Again, the proposals were evaluated on the basis of the design, equipment, play value, appeal to various age groups, and effective use of space. Although Life Space Construction, Inc submitted a slightly lower cost, their proposal did not meet all equipment requirements as specified in the proposal, and therefore staff recommends rejecting their bid. After careful consideration, it is the recommendation of staff that a contract be awarded to Minnesota Playground, Inc. Their proposal provides the best overall appeal, quality, and effective use of play space for the monies available. Minnesota Playground, Inc. has experience in performing all of the requirements included in this contract, and has performed similar projects for the other municipalities throughout Minnesota, including the city of Brooklyn Center. Accordingly, staff recommends acceptance of the bid and award of the contract to Minnesota Playground, Inc. Recommended City Council Action Approve the attached resolution accepting the bid and awarding a contract to Minnesota Playground, Inc. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING BID AND AWARDING A CONTRACT, IMPROVEMENT PROJECT NO. 1998 -22, CONTRACT 1998 -M, PLAYGROUND REPLACEMENT AT BELLVUE, EAST PALMER, AND HAPPY HOLLOW PARKS WHEREAS, pursuant to an advertisement for bids for Improvement Project No. 1998 -22, bids were received, opened, and tabulated by the City Clerk and Engineer on the 8th day of July, 1998. Said bids were as follows: Bidder Bid Amount Minnesota Playground, Inc. $80,000 Flanagan Sales, Inc. $80,000 Life Space Construction, Inc. $78,580 WHEREAS, all bids were evaluated in accordance with the contract specifications; and WHEREAS, the bid submitted by Life Space Construction, Inc. is hereby rejected as a result of nonconformity with said specifications; and WHEREAS, Minnesota Playground, Inc. best meets the evaluation criteria in accordance with the contract specification requirements. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. The Mayor and City Manager are hereby authorized and directed to enter into a contract with Minnesota Playground, Inc. in the name of the City of Brooklyn Center, for Improvement Project No. 1998 -22 according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until a contract is signed. 3. The estimated project costs and revenues are as follows: COSTS As Bid Contract $80,000.00 Contingency(10 %) $ 8,000.00 Admin. /Engineering /Legal $ 2.000.00 • Total Estimated Project Cost $90,000.00 RESOLUTION NO. REVENUES Capital Improvements Fund $90,000.00 Total Estimated Revenue $90,000.00 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. 6m • • MEMORANDUM DATE: July 7, 1998 TO: Michael McCauley, City Manager a FROM: John Harlow, Supervisor of Streets and Park. SUBJECT: Resolution Accepting Bid and Awarding Contract, Improvement Project No. 1998 -24, Contract 1999 -N, Evergreen Park Shelter Building Summary Explanation Bids for Contract 1998 -N were received and opened on July 8, 1998. The bidding results are tabulated as follows: Bidder Bid Amount Earl F. Andersen, Inc. $28,653.83 Miracle Recreation of MN. $58,295.40 Of the 2 bids received, the lowest bid of $28,653.83 was submitted by Earl F. Andersen, Inc. The original estimate for this project was $30,000. Earl F. Anderson has experience in performing all p p g of the requirements included in this contract, and has performed similar projects for municipalities throughout Minnesota and the metropolitan area. Accordingly, staff recommends acceptance of the low bid and award of the contract to Earl F. Andersen Inc. Recommended City Council Action Approve the attached resolution accepting the low bid and awarding a contract to Earl F. Andersen, Inc. • Member introduced the following resolution and moved its • adoption: RESOLUTION NO. RESOLUTION ACCEPTING BID AND AWARDING A CONTRACT, IMPROVEMENT PROJECT NO. 1998 -24, CONTRACT 1998 -N, EVERGREEN PARK SHELTER BUILDING WHEREAS, pursuant to an advertisement for bids for Improvement Project No. 1998 -24, bids were received, opened, and tabulated by the City Clerk and Engineer on the 8th day of July, 1998. Said bids were as follows: Bidder Bid Amount Earl F. Andersen, Inc. $28,653.83 Miracle Recreation of MN I. $58,295.40 WHEREAS, it appears that Earl F. Andersen, Inc., is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. The Mayor and City Manager are hereby authorized and directed to enter into a contract with Earl F. Andersen, Inc. in the name of the City of Brooklyn Center, for Improvement Project No. 1998 -24 according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until a contract is signed. 3. The estimated project costs and revenues are as follows: COSTS As Bid Contract $28.653.83 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: • and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. 6n • • hIEINIO RAND UNI DATE: July 6, 1998 TO: Michael J. McCauley, City Manager FROM: Joyce Gulseth, Public Works Administrative Aide SUBJECT: Resolution Declaring a Public Nuisance and Ordering the Removal of Diseased Trees The attached resolution represents the official Council action required to expedite removal of the trees most recently marked by the City tree inspector, in accordance with approved procedures. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION DECLARING A PUBLIC NUISANCE AND ORDERING THE REMOVAL OF DISEASED TREES WHEREAS, a Notice to Abate Nuisance and Diseased Tree Removal Agreement has been issued to the owners of certain properties in the City of Brooklyn Center giving the owners twenty (20) days to remove diseased trees on the owners' property; and WHEREAS, the City can expedite the removal of these diseased trees by declaring them a public nuisance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. The diseased trees at the following addresses are hereby declared to be a public nuisance: TREE PROPERTY OWNER PROPERTY ADDRESS NUMBER - ------------------------------- CITY OF BROOKLYN CENTER BELLVUE PARK 70 MN/DOT NORTH LILAC DR/HWY 100 71,72,73,74,75 JAMES & LOIS BARBER 3813 63RD AVE N 76 GARY OLSON 3715 69TH AVE N 77 CLARENCE & ELIZABETH BEADLES 7106 MORGAN AVE N 78 CARMELO & JOSEPHINE MARTINEZ 7042 HUMBOLDT AVE N 79 TODD WILMOT 1500 WOODBINE LANE 80 SHIRLEY LAU 1507 HUMBOLDT PLACE 81 MN/DOT 54TH AVE/HWY 100 82,83,84,85,86,87,88, 89,90,91,92,93,94, 95,96,97 KENNETH CAMPBELL 5603 JAMES AVE N 98 BOB RYAN OLDS 6700 BROOKLYN BLVD 99,100 LARRY & JUDITH KRONE 5532 LOGAN AVE N 101 CITY OF BROOKLYN CENTER SHINGLE CREEK 102 CITY OF BROOKLYN CENTER EARLE BROWN FARM 103,104,105,106, 107,108,109 CITY OF BROOKLYN CENTER 69TH AVENUE 110,111,112,113, 114,115,116 JON & AMY OAKVIK 3201 QUARLES RD 117 STEVEN LORENCE 6119 DUPONT AVE N 118 WM. & NANCY MADDEN 912 WOODBINE LANE 119 • ANN & AMY THESING 5632 JAMES AVE N 120 COLLEEN KOPET 5627 JAMES AVE N 121 HCM INVESTMENTS 5351 IRVING AVE N 122 RESOLUTION NO. TREE . PROPERTY OWNER ADDRESS NUMBER WILLIAM & IRENE BOOK 5401 HUMBOLDT AVE N 123 CITY OF BROOKLYN CENTER 53RD AVE. /OLD OSSEO RD 124 JACOB & MARJORIE SCHUVER 3619 WOODBINE LANE 125 MARVIN GARDENS LTD 6710 ORCHARD LANE 126 JAMES BEZANSON 6343 DUPONT AVE N 127 2. After twenty (20) days from the date of the notice, the property owner(s) will receive a second written notice providing five (5) business days in which to contest the determination of the City Council by requesting, in writing, a hearing. Said request shall be filed with the City Clerk. 3. After five (5) days, if the property owner fails to request a hearing, the tree(s) shall be removed by the City. All removal costs, including legal, financing, and administrative charges, shall be specially assessed against the property. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • City Council Agenda Item No. 7a • • City of Brooklyn Center A great place to start. A great place to stay. r MEMORANDUM TO: Michael J. McCauley, City Manager ✓jf FROM: Sharon Knutson, City Clerk llll�l� DATE: July 8, 1998 SUBJECT: An Ordinance Amending Ordinance No. 96 -11 Regarding Council Salaries for 1999- 2000 This item was first read on June 9, 1998; published in the official newspaper on June 17, 1998; and is offered this evening for a second reading and public hearing. i • 6301 Shingle Creek Pkwy; Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Afrmative Action /Equal Opportunities Employer CITY OF BROOKLYN CENTER Notice is hereby given that a p ublic hearing will be held on the 13th day of Jul 1998 a b P � Y, t 7 p.m. or as soon thereafter as the matter may be heard at the City Hall, 6301 Shingle Creek Parkway, to consider An Ordinance Amending Ordinance No. 96 -11 Regarding Council Salaries for 1999- 2000. Auxiliary aids for persons with disabilities are available upon request at least 96 hours in advance. Please contact the City Clerk at 569 -3300 to make arrangements. ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO. 96 -11 REGARDING COUNCIL SALARIES FOR 1999 -2000 THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Section 1. City of Brooklyn Center Ordinance No. 96 -11, which amended the amount of the annual salaries to be paid to the Mayor and Council Members to become effective January 1, 1997, is hereby amended. Section 2. Effective Januar<- 1, 1999, the annual salary for Mayor shall be $8,467 and the annual salary for Council Members shall be $6,350. Section 3. Effective Januan 1, 2000, the annual salary for Mayor shall be $8,721 and the annual salary for Council Members shall be $6,541. Section 4. This ordinance shall be effective after adoption and thirty days following its legal publication. Adopted this day of .1998. Mayor ATTEST: City Clerk Date of Publication Effective Date • (Strikeout indicates matter to be deleted. underline indicates new matter.) • City Council Agenda Item No. 7b • • • MEMORANDUM TO: Michael J. McCauley, City Manager FROM: Ronald A. Warren, Planning and Zoning Special st .CA SUBJECT: Ordinance Amending Chapter 35 of the City Ordinances Regarding the Zoning Classification of Certain Land (Bellvue Lane Addition) DATE: July 8, 1998 On June 22, 1998, the City Council adopted Resolution No. 98 -106 which approved Planning Commission Application No. 98011 submitted by the Economic Development Authority of the City of Brooklyn Center. This application was a request for rezoning from R -4 (Multiple Family Residence) to R -2 (One and Two Family Residence) of two parcels of land currently addressed as 610 and 620 53rd Avenue North. Also at that time, the City Council considered a first reading on an ordinance amendment relating to Chapter 35 regarding the zoning classification of this land. This is a housekeeping type ordinance amendment that would redescribe in the zoning ordinance the properties rezoned under the above application. The ordinance amendment was published on July 1, 1998, and is set for public hearing by the City Council on July 13, 1998. It is recommended that the City Council, following public hearing on this ordinance amendment, adopt the ordinance amendment describing the property rezoned from R -4 to R -2 in the Bellvue Lane Addition. • CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the 13th day of July, 1998, at 7 p.m. or as soon thereafter as the matter may be heard at the City Hall, 6301 Shingle Creek Parkway, to consider an amendment to Chapter 35 of the City Ordinances Regarding the Zoning Classification of Certain Land. Auxiliary aids for persons with disabilities are available upon request at least 96 hours in advance. Please contact the City Clerk at 569 -3300 to make arrangements. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 35 OF THE CITY ORDINANCES REGARDING THE ZONING CLASSIFICATION OF CERTAIN LAND (BELLVUE LANE ADDITION) THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Section 1. Chapter 35 of the City Ordinances of the City of Brooklyn Center is hereby amended in the following manner: Section 35 -110. TWO FAMILY RESIDENCE DISTRICT (R2). The following properties are hereby established as being within the (R2) Two Family Residence District zoning classification: Lots 1 through 8. Block 1 and I,ots 1 through 7. Block 2 and Outlots A and B, Bellvue Lane Addition Section 35 -1130. MULTIPLE FAMILY RESIDENCE DISTRICT (R4). The following properties are hereby established as being within the (R4) Multiple Family Residence District zoning classification: The -9 9.32 feet o.-L-et 11, Acr -dditi The east 100 feet of the west 199.,'-' Ofl-Ot 11, Blaek 2, Bellt-de.Aeres Additiott. Section 2. This ordinance shall be effective after adoption and thirty (30) days following its legal publication. Adopted this day of ' 1998. Mayor ATTEST: City Clerk Date of Publication • Effective Date (Strikeout indicates matter to be deleted. underline indicates new matter.) • City Council Agenda Item No. 7c MEMORANDUM • DATE: July 6, 1998 TO: Michael J. McCauley, City Manager FROM: Scott A. Brink, City Enginee6p SUBJECT: An Ordinance Vacating a Portion of 4th Street North On June 8, 1998, the City Council approved a resolution providing for the approval of preliminary and final plats for the plat titled "Bellvue Lane Addition ". As part of the approved plat, the vacation of 4th Street North between 53rd Avenue North and the new proposed street (Bellvue Lane)is required. As part of the administrative process of filing the final plat with the Hennepin County Surveyor, an ordinance providing for the vacation of public roadways or right of ways must be approved. Accordingly, the Council must vacate the roadway as proposed. A 35 foot wide drainage and utility easement will remain. A first reading of the ordinance was presented on June 8. A second reading and public hearing to • consider the vacation is scheduled for the July 13, 1998 Council meeting. All private utilities have been contacted, and no objections have been expressed. It is recommended that the City Council approve the attached ordinance authorizing the vacation of 4th Street North between 53rd Avenue North and Bellvue Lane. CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the 13th day of Jul 1998 at 7 . g P g Y Y. p.m. or as soon thereafter as the matter may be heard at the City Hall, 6301 Shingle Creek Parkway, to consider an ordinance to vacate a public roadway. Auxiliary aids for persons with disabilities are available upon request at least 96 hours in advance. Please contact the City Clerk at 569 -3300 to make arrangements. ORDINANCE NO. AN ORDINANCE VACATING A PORTION OF 4TH STREET NORTH THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Section 1. The segment of 4th Street North as described below, is hereby vacated: That part of 4th Street North (formerly known as 5th Street North, as dedicated in the plat of Bellvue Acres, according to said plat on file and of record in the office of the County Recorder, Hennepin County, Minnesota) lying Southerly of a line drawn parallel with and distant 50.00 feet South of the North line of Lot 9, Block 2, in said plat, and it Easterly extension. • Section 2. This ordinance shall be effective after adoption and thirty days following its legal publication. Adopted this day of , 1998. Mayor ATTEST: City Clerk Date of Publication Effective Date (Brackets indicate matter to be deleted, underline indicates new matter.) • �11FEE AC>i�IT10N I , 11. 7 •• .:1'l ` Ot.i S rs a -1 SM "� PORTION OF 4TH STREET �! 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McCauley, City Manager 1 FROM: Diane Spector, Director of Public Work SUBJECT: Resolution Approving Final Plat -- TWIN LAKE OVERLOOK This plat would subdivide a large parcel on North Twin Lake into a lake lot with existing home and four new residential lots for development. The plat would also dedicate new street right of way and connect Indiana and June Avenues at approximately 57th Avenue. The attached memo from City Engineer Scott Brink reviews the conditions established for final plat approval, and notes that all conditions established by the Planning Commission and City Council have been met. The plat is therefore recommended for final approval. The residents on Indiana and June Avenues south and north of the proposed subdivision have expressed a number of concerns about the connection of these roads. Staff and the developer have met with the neighborhood, most recently at a well- attended meeting Monday, June 29 in the Council Chambers. Staff attending this meeting were City Manager Michael McCauley, Assistant City Manager Jane Chambers, Police Chief Joel Downer, Planning and Zoning Specialist Ron Warren, City Engineer Scott Brink, and myself. The developer was present, as were Councilmembers Kay Lasman and Kathleen Carmody. ® Traffic While the residents were concerned about numerous issues such as property values, crime, and neighborhood aesthetics, most issues related to concerns about traffic, both volumes and speeds, and about the safety of children in the neighborhood. Of particular concern was the narrowness of Indiana, and the curves on its south end. The Administrative Traffic Committee (ATC), which is composed of the City Manager, Police Chief, Public Works Director, and City Engineer, has prepared a recommended course of action to address these concerns. 1) Residents state that they drive Indiana cautiously since they are aware of the curves and driveways, and that drivers new to the area will not be aware of dangerous curves or blind driveways. The ATC will order the installation of proper signage on June /Indiana, including a Curved Road warning sign, a Blind Driveways warning sign, and Stop signs on those 90 degree turns where there is a sight distance concern. 2) Residents are concerned that the volume of traffic on June/Indiana will increase dramatically, with traffic eastbound on Bass Lake Road which would normally turn right onto Halifax turning onto Indiana instead. While the ATC believes this may happen occasionally, it is unlikely that this would occur very frequently. The reasoning behind this assertion is that: a) people drive out of force of habit, and would be unlikely to change their turning habit now; b) people only change their driving habits when there is an advantage to do so, and stop signs and curves on Indiana would make that route much slower and less direct than Halifax, meaning there • is no advantage to taking June/Indiana over Halifax; and c) drivers prefer a "straight shot" over a road with curves and stop signs, and would prefer Halifax over June /Indiana. We therefore believe that the 500 or so vehicles per day which use Hal ifax/Eckberg/France to and from the neighborhood south of Eckberg (this includes both eastbound and westbound Bass Lake Road traffic) will continue to use Halifax. The ATC will systematically monitor traffic volumes and speeds on June /Indiana for a minimum of one year. If during this monitoring the 85th percentile speed exceeds 35 mph, (30 mph in the curved section of Indiana) then police will immediately step up speed enforcement. If enforcement does not reduce the 85th percentile to under 35 mph (or 30 mph), then the ATC will meet with the neighborhood to discuss possible physical changes to the roadway to reduce speeds or volumes. 3) The residents of the neighborhood wold prefer a proactive approach, that physical changes be made to June and Indiana immediately to deter traffic. However, we believe it is very important to monitor conditions on Indiana/June before any decisions are made regarding permanent improvements. In this way if there are traffic problems on June/Indiana, the solution can be tailored to fit the particular problem, and the Council can determine the most equitable source of funds for making desired improvements -- public funds or special assessments. Alternatives The residents of the neighborhood requested that the developer consider alternative layouts that would avoid connecting the streets, such as terminating Indiana and June in culs -de -sac. The residents also requested consideration be given to a variance which would provide a cul -de -sac on the north end, but which would allow the current terminus on Indiana to remain unchanged. The developer has met privately with residents of the neighborhood, as well as publicly at the June 29 meeting. He has determined that it would be infeasible for him to make those types of changes to his plan, and has requested that the platting process proceed using the preliminary plat and site and building plan already conditionally approved by the Planning Commission and the City Council. As noted above, the developer has met all the conditions established for plat approval, and has requested this approval be considered. MEMORANDUM • DATE: July 6, 1998 TO: Michael McCauley, City Manager FROM: Scott Brink, City Enginee6 r) SUBJECT: Final Plat Approval - TWIN LAKE OVERLOOK On May 11, 1998, the City Council approved Planning Commission Application No. 98007, providing for Preliminary Plat approval to subdivide into five lots the property currently addressed as 5621 Indiana Avenue North. The application was submitted by Accessible Homes, Inc. (Doug Peterson). Attached are copies of correspondence and specific conditions as part of the Preliminary Plat approval process by both the Planning Commission and City Council. Summary The applicant has submitted the appropriate application and fee. Appropriate drainage and utility easements have been provided for on the plat, and the applicant has agreed to the Subdivision Agreement. Although a copy of the final plat has been submitted, reproducible mylars must also still be provided for signatures by the City. Approval of the final plat is also subject to all conditions previously established as part of the preliminary plat approval, including the following: • Review and Approval by the City Engineer • Execution of a subdivision agreement, which requires the applicant to construct and pay for the connecting street through the property, and any other utilities required for the development. • Provisions of Chapter 15 of the City Ordinances Reccomendation Upon submittal of a final plat application, the City Code requires the City to act upon the application within 60 days, provided all conditions have been met. The developer has executed the subdivision agreement required as a condition of approval, and all other conditions have been met. It is therefor recommended that the City Council approve the attached resolution approving the final plat "Twin Lake Overlook" as submitted. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING FINAL PLAT - TWIN LAKE OVERLOOK WHEREAS, the Brooklyn Center City Council on May 11, 1998, approved Planning Commission Application No. 98007, providing preliminary plat approval submitted by Accessible Homes Inc. • and WHEREAS, the property owner(applicant) has applied for Final Plat Approval as required by the City Code. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that the plat of TWIN LAKE OVERLOOK is hereby approved subject to the following conditions: 1. The applicant shall enter into a Subdivision Agreement with the City; and 2. The final plat is subject to the review and approval of the City Engineer, • Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • • No. LAKE c.�oc - N W +E 51 AVE N S -5 89'39'00" E 873.20_____ I .__ r - F r .7`6 r 2502 25f±' ._ _ _ —__ —_ x00 ] _11690— __ —__i — _ _ —_ t�8 tl5 • I I z z 1 1 I •- 1 I � ?E >A1.GS S ^GM1N .. ,....., ..y ry I z N 89'39'00 'N 1 3 236.64 ' 1 I I _= 1 1 = 25 25 I I 06 65 � - - - - _ - - _ - - -- . x00 6275 25.92 125.07 _ —__� ..._-- -_ —_ � _ ;vN rn•.w. 33 I I N 89'39'00' w 400.00 (DEED) 408.40 (MEAS.) LJ I AJ �JIN: .,0 rZ:4n7 -f- AR .J, ,.mES I'LESS 900 l_ U M - - LA AT City Council Agenda Item No. 8b • • MEMORANDUM TO: Michael J. McCauley, City Manager FROM: Tom Bublitz, Community Development Specialist '( 1 1 DATE: July 9, 1998 SUBJECT: Resolution Authorizing Application for theLivable Communities Demonstration Grant for Northwest Housing Resource Center In 1998, the City of Brooklyn Center allocated $5,000 in funding for a Housing Resource Center, along with the cities of Crystal, New Hope and Robbinsdale. The Resource Center, operated by the Greater Minneapolis Metropolitan Housing Corporation (GMMHC), is intended to be a one stop center to provide housing rehabilitation/improvement, and home purchase services at no cost to the users. The Housing Resource Center, located at 2140 44th Avenue North, opened on February 10, 1998. City staff has been referring Brooklyn Center residents to the Center for assistance with home improvement and home rehabilitation projects. Services offered at the Center include: ► Information on all available loan programs (rehabilitation loans and home purchase programs). Technical assistance to homeowners needing to make improvements to their homes. ► Information to prospective homeowners. ► Assistance to homeowners having financial difficulties. The four cities are applying for funds from the Metropolitan Council's Livable Communities Demonstration account to create new programs to be offered through the Housing Resource Center. The new programs are: ► A revolving purchase /rehab housing loan program. ► A targeted demonstration purchase /rehabilitation program. ► Demonstration reinvestment/rehabilitation incentive program. ► Rehabilitation design assistance through the University of Minnesota Design Center and the PLANBOOK currently being developed by a consortium of first ring communities. The PLANBOOK is a document which provides a prototype for remodeling of older homes. The City of Crystal has taken the responsibility for sponsorship of the application and attached is a copy of the Livable Communities Demonstration Program application to be submitted upon approval of the four cities. Also included with this memorandum is a brochure used by the Housing Resource Center to inform users of the services that are provided. RECOMMENDATION Staff recommends adopting the Resolution Authorizing Application for the Livable Communities Demonstration Program. A copy of the resolution is attached to this memorandum. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING APPLICATION FOR THE LIVABLE COMMUNITIES DEMONSTRATION GRANT FOR NORTHWEST HOUSING RESOURCE CENTER WHEREAS, the cities of Brooklyn Center, Crystal, New Hope, and Robbinsdale (the Cities) are participants in the Livable Communities Act's Housing Incentives Program for 1998 as determined by the Metropolitan Council, and are therefore eligible to make application for funds under the Livable Communities Demonstration Account; and WHEREAS, the Cities have identified a ro osed project within the four cities that P P P J meets the Demonstration Account's purposes and criteria; and WHEREAS, the City of Crystal (the City) has agreed to coordinate the application for the four -city project for these funds; and WHEREAS, the City has the institutional, managerial, and financial capability to ensure adequate project administration; and WHEREAS, the City certifies that it will comply with all applicable laws and regulations as stated in the contract agreement; and WHEREAS, the City Council of Crystal, Minnesota, agrees to act as legal sponsor for the project contained in the Demonstration Account application submitted on July 22, 1998. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the City Manager of Crystal is hereby authorized to apply to the Metropolitan Council for this funding on behalf of the Cities and to execute such agreements as are necessary to implement the project on behalf of the applicants. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. t'11151:�L 4100:: • Livable Communities Demonstration Account of the Metropolitan Livable Communities Fund APPLICATION FORMAT 1998 1. PROJECT NAME 4 Cities HousingResource Center Northwest 2. AMOUNT OF FUNDING REQUEST $ 365,000 3. APPLICANT AND CITY Applicant: City of Crystal as sponsor for all four cities, including Brooklyn Center, New Hope and Robbinsdale Cities located in Hennepin County . 4. PROJECT CONTACT PERSON Name: Anne Norris Address: 4141 Douglas Drive City: Crystal State: MN Zip Code: 55422 Phone: 531 -1140 FAX: 531 -1188 5. SITE LOCATION The project will take place on a scattered site basis throughout the cities of Brooklyn Center, Crystal, New Hope and Robbinsdale. According to the 1995 Sub - Regional Housing Plan, the following goals are outlined for the participating communities including Brooklyn Center, Crystal, New Hope and Robbinsdale. Strengthen housing stock to support and enhance the livability and character of individual neighborhoods Provide a mixture of safe, healthy housing types to meet the needs of people at various life cycle stages and income levels Promote a variety of efforts to help foster stronger neighborhoods and communities. 6. CATEGORY The proposal is a redevelopment or infill project located in the Urban Area. Ur. Ur JO 10.33 VAA 01.: ),iI II5h hill uf' GRIl )1:1L 1)g 003 7. HISTORY In April of 1996 Hennepin County staff asked the 4 cities and the Greater Minneapolis Metropolitan Housing Corporation (GMMHC) to consider establishing a resource center that would serve residents of suburban Hennepin Communities. The request was in response to communities requesting assistance from the county in coordinating programs, maximizing funds going to rehabilitation and neighborhood stabilization in inner ring suburbs, and to provide a one -stop approach to assist homeowners with housing concerns. The County board authorized staff to identify alternative approaches for the County to consider in coordinating its role in addressing housing issues and stabilizing the tax base. After careful review, county staff felt that the Northeast Housing Resource Center, operated by GMMHC, best met suburban homeowner and purchaser needs in the area of preservation. and revitalization and that the program could be replicated in other areas of the county. The County shared the cost of developing a Feasibility Fact Sheet on housing conditions and needs in the 4 city area. This information was subsequently presented to the County Board. Numerous meeting were held with county and city staff to begin moving this effort forward. The Northwest HousingResource Center is located at 2140 — 44 Avenue North, . central and accessible to the residents of our 4 cities. The HousingResource Center opened in February on a part -time basis and has serviced some 100 clients to date. Starting in July, the Center will implement a full time 5 -day schedule. Center staff will serve each city by being available at city hall on a rotating basis. 'Easy access' and `user - friendly- programs' will continue to be the key ingredients redient s of this Center. The cities of Brooklyn Center, Crystal, New Hope and Robbinsdale have a history of working cooperatively on housing - related issues. Informally, the cities worked on several landlord and tenant forums in the early 1990's. In 1991, the four cities, with Brooklyn Park and other agencies, created Communities Organizing Opportunities for People (CO -OP Northwest), a multi- jurisdictional collaborative, administered by Northwest Hennepin Human Services Council, to address shared housing, human service and employment and training needs of the area. The four cities are all inner ring suburbs that are beginning to experience many issues similar to the urban core in both housing and demographics. The housing stock is generally more affordable and deferred maintenance of housing is becoming a greater issue. Demographic issues include an increase in single parent families and the elder) which make maintenance and affordability priority y YP Y concerns, particularly recognizing the potential impact of decreasing real incomes. J,) rAA 01'; x,51 1166 '.111 Ur 1 - h1*3iAi. C. UU4 • Individually, each of the four cities has limited resources to meet the increasing number of housing - related needs. Jointly, the cities are pursuing projects such as the HousingResource Center, to address these needs. 8. PROJECT SUMMARY This proposal will enhance the newly established multi - jurisdictional home ownership resource center (a one -stop shop structured to meet all home ownership, improvement and purchase needs at no cost to the users) by the addition of. a) a revolving rehab /purchase housing loan program; b) a targeted demonstration purchase /rehabilitation program; c) transit linkage and coordination with selected neighborhood improvement plans; d) demonstration re- investment/rehabilitation incentive program; and e) rehabilitation design assistance through the Design Center and the Planbook currently being developed by a consortium of inner -ring communities. The resource center activities will be supported by an aggressive marketing effort by public, private and non - profit partners focused on the need to preserve quality affordable housing and maintain and improve neighborhoods, one house at a time. The center is run by The Greater Minneapolis Metropolitan Housing Corporation (GMMHC) and serves the four cities. The partnership of the cities, Hennepin County and GMMHC was created by the need to offer housing improvement, rehabilitation and purchase services and resources to all residents in the project area as yet another way to preserve housing stock and encourage reinvestment in the communities. Services offered at the center include: - information on all available loan programs (rehabilitation and purchase); - provide technical assistance to homeowners needing to make improvements; - provide information to create new homeowners; and assist homeowners having financial difficulties. 9. PROJECT ELEMENTS This collaborative effort will focus on maintaining and improving existing housing and promoting homeownership in areas of our communities that are vulnerable to deterioration and disinvestment. Program Goals and Project Description • Operate as a one - stop -shop structured to meet all home ownership, improvement and purchase needs at no cost to the users • Reduce the number of substandard housing units in each participating community Assist individuals and families to become new homeowners U-Ur :JJ lo:JU VAA U1.: J,31 115) Giil u l(K , jIiL LO00J . Target housing units that require demolition and create opportunity for neighborhood reinvestment using all available resources and organization structured to address this problem, e.g., CO -OP Northwest, etc. • Establish a revolving rehab /purchase loan program • Establish linkage and coordination between transit rich resources and job rich neighborhoods Demonstrate re- investment/rehabilitation incentive ro ram that can be P 9 replicated regionally • Provide design assistance through the utilization of professional staff and use of a Plan Book developed by a consortium of inner -ring communities. Program Sen4ces The HousingResource Center will provide "one -stop service" with comprehensive housing information, tailored to the individual circumstances of each individual or family and/or property. Translation assistance will also be provided when needed. Collaborations with existing organizations will be established so that duplication of services can be avoided whenever possible. The Housin Resour g ce Ce nter will: Provide information on all available loan programs and act as a facilitator linking up clients with appropriate financial packages • Purchase & rehabilitation mortgages • Private home improvement loans (for owners and rental property) • Public loan and grant programs • Equity loans Assist owners to make improvements by providing • Building evaluations' • Information on City building code and building permit information • Written scope of work • Construction cost information • Education on construction bid process • Evaluation of bids and work completed Create new homeowners by providing • Home ownership education programs (pre /post purchase counseling) • Information on down payment, closing cost loans and grants including the Family Housing Fund program if applicable • Public and private mortgage loan program information & application • Construction monitoring Assist homeowners having financial difficulties by providing information on V U • Mortgage foreclosure prevention programs • Energy assistance programs Support redevelopment • Act as a willing buyer of residential properties for home ownership • Identify problem properties that should be rehabilitated or demolished Collect information • Neighborhood housing inventory • Directory of available affordable housing • Residential energy efficiency Establish linkage and coordination between transit rich resources and job rich neighborhoods • Target housing needing improvement located in transit rich sectors of 4 cities • Provide transit information at the Center • Develop transit fare promotional programs with MCTO + Offer opportunity to purchase transit fares at Center • Offer transit fairs at the Center • Market transit availability to potential home buyers • Work with cities to improve pedestrian paths from targeted housing to tie directly to key transit stops • Survey local businesses and residents to link job opportunities and transit needs • Promote local transit options through marketing on cable television and local media • Note: first time homebuyers training and others requiring training and counseling services as well as mortgage foreclosure prevention and Hennepin County energy program assistance will be referred to Community Action for Suburban Hennepin (CASH) for assistance. Program Beneficiaries The primary beneficiaries of this program include: homeowners who make the improvements they have dreamed of; neighbors of deteriorating properties that get fixed up, new homebuyers who have more acceptable affordable choices, renters who want to become owners but don't know how to proceed, older homeowners who need to sell their home, potential homeowners needing public transit to access employment opportunities, and employers needing both a skilled and unskilled labor pool. Our communities will benefit as the result the stabilization of our neighborhoods and tax base, more support for local school systems, creation of sustainable neighborhoods, better demographics to attract and retain businesses and employers. Local lenders, building contractors and lumberyards benefit from increased rehabilitation activity. Community organizations such as churches, boy and girl scouts, hobby groups (car clubs, garden clubs) and social service providers can retain or increase their membership. Members of minority groups benefit from becoming residents in stable neighborhoods that promote diversity and sustainability. The entire region benefits by reinvesting in existing housing stock and infrastructure, reducing disruptive changes in community life and, more directly, U.. Ui. 2ib 13. J! 1'AA 01.; 001 llbb 1.111 Ut' (,I<1J1.1L LO0U7 • avoiding the enormous costs of building new infrastructure over more farm fields. Further, the HousingResource Center will provide answers to how the region can deal with preservation and rehabilitation of existing housing on a region -wide scale. The HousingResource Center will answer the question of how other suburban communities can replicate its program and service components and at what cost and it what configuration. Lastly, the HousingResource Center will help identify both the public and private funding resources needed to address the issues of existing housing preservation and revitalization in the future. Rationale for Reinvestment Our communities have a common base for implementing a collaborative reinvestment strategy: • Preservation and maintenance of quality, affordable housing where transit alternatives and jobs are located; • High rates of homeownership and stable neighborhoods already exist; • High percentage of structurally sound buildings; • High percentage of homeowners in 65 plus age group; and • Low number of substandard housing units. Age of Housing. The housing in the four communities can generally be characterized as that prevalent during the 1950's and 1960's. They are mainly small (approximately 1,000 square feet of smaller) ramblers with wood or wood shake exteriors, attached and detached garages, and picture windows. These homes were built in such abundance during this period that many first -ring neighborhoods are virtually indistinguishable from one another. In Brooklyn Center, for example, there are many blocks where identical homes (with the exception of exterior paint color) line the streets on either side. Robbinsdale has a large number of pre - World War 11 housing than other first ring suburbs. Whereas New Hope's housing stock developed later, as is reflected in higher overall values. Building Trends. Few new homes have been built in the four cities during the 1980's and 1990's, because there is a shortage of available sites. New homes have typically been built on difficult -to- develop sites and on lots where substandard housing has been demolished. The production level is extremely low and the costs of scattered site single family redevelopment extremely high. !Neighborhood Demographics. Each of the cities has an aging population; substantially older than the county and metro average. Substantial numbers of households are empty nesters and are nearing retirement age. Thus, over the next decade large numbers of homes built before 1970 will become available in the marketplace. Tax Base The four cities generally have a lower tax base compared to the rest of the Twin Cities Two of the communities, Robbinsdale and Crystal, have little commercial and industrial tax base and rely on Fiscal Disparities Distribution, Local Government and HACA aids for delivery of basic services to their respective citizens. Thus, there are few local public dollars available to address housing renovation and revitalization. All, however, face an aging housing stock that needs attention. In many cases the gap in ability to address housing deterioration is so great that the cities find it possible to work with only a handful of properties each year. Ua k 1 Ul.. 0 0 1 llbb Lill J(' LW.JUUb Perhaps the most significant trend in Brooklyn Center is the extensive conversion of owner occupied units to rental units. In recent years, the city lost 8.75% of its ownership units; a renter now occupies one in twelve owner occupied houses. This trend, combined with related issues of poverty concentration has the potential for a rapid deterioration of neighborhoods closest to Minneapolis. New Hope's single family housing is 98% owner occupied, although there are sufficient rental units to bring the distribution to 54% owner /43% rental /3% vacant. The City's analysis suggests that the majority of its older housing is located along major thoroughfares. Housing values lie at a midway point between less well -off communities such as Robbinsdale and more affluent Golden Valley and Plymouth. New Hope has a narrow range of housing types and values and thus has a very narrow range of incomes. A STRATEGY FOR REINVESTMENT As the central cities have demonstrated, both nationally and locally, over the past 25 years, failure to take strong action to reverse a trend of declining homeownership, housing value and community will result in disinvestment and ultimately require expensive redevelopment or the equally expensive "containment" of social problems which result from disintegrating neighborhoods. A recent study, by the North Metro Mayors Association, estimated the cost of rehabilitation and demolition of older housing in the entire Twin Cities at $2.66 billion. This figure includes rental housing. Allowing deterioration of more first 9 9 9 ring neighborhoods will result in ever higher costs. But, even this estimate is modest compared to the cost of ignoring the problem and allowing areas to decline completely, requiring total redevelopment. Estimates of total redevelopment of one square block start at $2,500,000 and go up. 10. SPECIAL FEATURES a) Multi jurisdictional, one stop approach to home ownership, improvement and purchase needs. b) Joint partnership leveraging public, private, and non - profit resources. c) Centrally located facility with satellite services within the four -city project area. d) Services available at no cost to users, regardless of household income. e) Coordination of existing housing resources and programs can be easily replicated in other service areas; the center will demonstrate the scale of need and demand for these programs and services. 11. LINKAGES WITHIN THE PROPOSED DEVELOPMENT TO ADJACENT NEIGHBORHOODS The four cities all have transit routes and services established based on commercial and employment development patterns. This proposal includes funds to survey businesses and residents in the transit/transportation corridors to try to match employment opportunities and transit needs. Priority will be given to projects adjacent to or within transit/transportation and employment corridors. .JO r.A.i J.- JO 1166 l.Ii. Ui Lti1J1:1L 44000 . Each of the four cities have aggressive scattered site acquisition and redevelopment or rehabilitation programs to address substandard and blighted housing. In order to stabilize neighborhoods, sites in neighborhoods or areas targeted as priority by the communities will be given priority for program funding. 2. RELATIONSHIP TO REGIONAL GROWTH STRATEGY The Value of Older Housing In the Twin Cities, there is increasing recognition of the importance of maintaining the existing housing stock of the first ring suburbs. Land costs in the second ring prohibit the development of affordable housing without major subsidy and painful NIMBY debates. Development in the third ring suburbs and exurban areas has become increasingly expensive and more difficult. Even where land is relatively cheap, lower priced housing is not encouraged because lower- priced units (under +/- $170,000) cost more in services than is returned in property tax revenue. Maintenance of 4 city older housing will remain a key factor in meeting the principles outlined in the Metropolitan Council's Growth Management Policy. This housing could not be replaced today. The majority of the housing stock in the inner ring suburbs is well in the housing considered "affordable" by Metropolitan Council standards. As well as its affordability, this housing is located close to the central city and major transportation /transit lines and employment centers. The 4 cities represent an enormous investment in regional infrastructure. Streets, highways, sidewalks, sewer and water, utility lines, street lights, neighborhood and regional parks, and schools have already been paid for. Maintenance is an indisputable bargain compared to the cost of purchasing land and building new infrastructure, even without considering the other hidden but considerable costs of urban sprawl. Transit, shopping, churches, shade trees and other amenities are well established. In short, the 4 cities have a rich resource of affordable housing, are transit friendly, and are transit and job rich. Causes of Decline Like the baby boomers that grew up in it, the majority of the 4 city housing stock is now aging and requires substantial maintenance. Housing is considered old - likely to need major maintenance and repair - if it was built prior to 1960 for owner occupied housing and before 1970 if rental. According to the 1996 "Housing Challenge 2020" report, housing built before 1970 is considered old. In the four cities, approximately 75% of the housing stock was built prior to 1970. Almost half of Twin Cities housing units are considered old (46.3 %) and about half of that total is in the suburbs. Housing built prior to 1960 typically needs replacement of major systems such as roofs, siding, heating systems, plumbing and windows. These major housing investments are not easily made from homeowner savings. Some homeowners, particularly depression survivors, are debt averse and once their mortgage is paid off or close to it they have neither the income nor the inclination to borrow. This decline in housing value and attractiveness (either relative or absolute) has become a self - fulfilling prophecy. Owners who are otherwise content feel anxious about investing money in more than minimal maintenance. Younger a homeowners weigh the options of remodeling vs. moving farther out and worry about maximizing their return on investment. Lack of housing appreciation and u, U 1 Jo 10 . Jy VA_� 0l- uuk 11 JO t,i Ur t..UJ1AL �UlU particularly the lack of land for new industrial or commercial development, puts these school systems at a distinct disadvantage, while the needs of their new students are increasing. Declining value also permits traditionally owner occupied housing to be economically feasible as rentals, further destabilizing existing communities. 13. PLANNING PROCESS As mentioned earlier, the HousingResource' Center has been open since February 1998. As of July, the Center is now open five days each week. By the end of the year, it is anticipated Center representatives will be setting hours in each of the four cities for more local access. 14. PROJECT TEAM GMMHC will provide all full and part-time staff needed to operate the HousingResource Center. Other agencies or organizations providing services or program deliverables will have space available at the Center. Delivery of services and development of programs will be coordinated cooperatively with city and county staff. The staff is qualified and committed to successful outcomes, with both technical and communication expertise. Staff see themselves as advocates (for individuals and for the neighborhoods) as well as experts. Staff become familiar with the dynamics of each community - subtle differences in occupancy, housing types, buyer preferences - and can use this information to make strategic purchases of deteriorated homes which are exerting a blighting influence. There are two organizations presently serving suburban Hennepin County who have been asked to assist in delivering resources to our city residents. The first, Community Action for Suburban Hennepin (CASH) is a Community Action Agency, serving low- income individuals and families. Their services include mortgage foreclosure prevention, homeownership counseling and energy assistance. All client needs in these areas will be referred to CASH. The second, Project for Pride in Living (PPL), a nonprofit community devel o p ment corp oration, Y P P , works with CO -OP Northwest, including selection, rehabilitation and marketing of targeted properties. There are also a number of annual or semi - annual Resource or Remodeling Fairs, both public and private, which provide an opportunity for owners to receive information on various loan products, local contractors, useful products and redesigns of specific housing types. The difference between these educational efforts and the HousingResource Center is the Center's action and production orientation: helping to decide which loan product makes sense, analyzing the individual house and family budget, providing cost estimates, etc. The HousingResource Center will coordinate with and assist CO -OP Northwest as it participates in these community events. As part of this collaborative public - private partnership, individual financial institutions will market their respective loan products through broad advertising and directed mailings and will have a physical presence at the HousingResource Center assisting potential end -users with their respective needs. :J0 10. ') ;1 rAA 01: J01 1166 t' ::1 Jt Uhloi.il. LOU II 15. PARTNERSHIPS In addition to the 4 cities and GMMHC, other partners include Hennepin County, Minnesota Housing Finance Agency, Fannie Mae, Family Housing Fund, US Bank, Firstar Bank, Northeast State Bank, Norwest Bank, TCF bank, Northside Neighborhood Housing Services, Community Action for Suburban Hennepin, McKnight Foundation and Northside Residents Redevelopment Council. 16. USES OF DEMONSTRATION ACCOUNT FUNDS This proposal will enhance the newly established multi jurisdictional home ownership resource center (a one -stop shop structured to meet all home ownership, improvement and purchase needs at no cost to the users) by the addition of: f) a revolving rehab /purchase housing loan program; g) a targeted demonstration purchase /rehabilitation program; h) transit linkage and coordination with selected neighborhood improvement plans; i) demonstration re- investment /rehabilitation incentive program; and j) rehabilitation design assistance through the Design Center and the Planbook currently being developed by a consortium of inner -ring communities. The resource center activities will be supported b an aggressive marketing effort pp Y g9 9 by public, private and non - profit partners focused on the need to preserve quality affordable housing and maintain and improve neighborhoods, one house at a time. The center is run by GMMHC and serves the four cities. The partnership of the cities, Hennepin County and GMMHC was created by the need to offer housing improvement, rehabilitation and purchase services and resources to all residents in the project area as yet another way to preserve housing stock and encourage reinvestment in the communities. Services offered at the center include: information on all available loan programs (rehabilitation and purchase); - provide technical assistance to homeowners needing to make improvements; - provide information to create new homeowners; and assist homeowners having financial difficulties. A detailed budget for 12 months of operation is included as Attachment . The funds requested will be used for demonstration programs offered through the Center. With demonstrated success, the HousrngResource Center will attract the attention of state and regional decision makers, both public and private, who have access to funding sources for future availability of these programs. Future funding is possible with greater local,participation, county participation in the form of projects such as Hennepin Community Works, regional and legislative programs or grants and yet to be designed state and federal housing programs. Fannie Mae, the national secondary mortgage market, has ' '' •• •/ uu 1' :1. ul.. vUl 11 J L111 VI 1.1 \1J 1.11. '�4.ju L.. established a demonstration program with GMMHC using the HousingResource Center as the national model for delivery of its new rehabilitation initiative Rebuild America. As it unfolds, Fannie Mae could provide significant support as part of the marketing of its new loans. 17. FINANCIAL SUMMARIES See Attachments _ and _ 18. PROJECT SCHEDULE The Center is currently open and operating. If this application is approved, GMHHC will work immediately to develop guidelines for implementation of the demonstration programs. 19. LOCAL GOVERNMENT SUPPORT Resolutions supporting this application from the four cities are attached. 20. ADDITIONAL ATTACHMENTS • • • HOURS, LOCATION & PHONE MISSION The Northwest Housing Resource Center is a program of The Greater Minneapolis Metropolitan Housing Corporation ( GMMHC), GMMHC is a business HOURS sponsored nonprofit whose mission is to improve the quality of life in the Minneapolis area by making Tuesdays & Thursdays housing available for low and moderate income 9:00 a,m, - 5:00 p,m, families and individuals, by providing financial and (also by appointment - 588 -3033 technical assistance to neighborhood and other nonprofit housing corporations, by providing financial and technical assistance to small housing LOCATION: developers by constructing and selling single family 2140 - 44th Avenue North detached housing for home ownership, by owning Ti MN 55412 multi- family low- income rental housing, by mura C enter Minneapolis generating neighborhood housing resource centers, H ousm, and by proposing and carrying out demonstration projects. �T o r t a w e s t PHONE /FAX: PARTICIPATING ORGANIZATIONS Phone: 588 -3033 Fax: 588 -3028 City of Brooklyn Center NW City of Crystal City of New Hope City of Robbinsdale City of Minneapolis ASSISTANCE IS PROVIDED AT Minneapolis Community Development Agency Hennepin County NO COST TO RESOURCE Minnesota Housing Finance Agency CENTER CLIENTS Fannie Mae Family Housing Fund US Bank Firstar Bank Northeast Bank Norwest Bank TCF Bank U of M Design Center for American Urban Landscape Northside Neighborhood Housing Services Community Action for Suburban Hennepin Northside Residents Redevelopment Council PROGR% PURPOSE & OBJECTIVES NORTHWEST HOUSING • RESOURCE CENTER SERVICES SERVICE AREA Purpose Provide Information On All Available Loan Proarams: Minneapolis Neighborhoods . Purchase & rehabilitation mortgages (Primary service area is north of Lowry Avenue) The Greater Minneapolis Metropolitan Housing . Private home improvement loans (for owners and rental Corporation (GMMHC) in partnership with the Cities property) Shingle Creek Public loan and grant programs g of Brooklyn Center, Crystal, New Hope, Robbinsdale, . Equity loans Minneapolis, and Hennepin County created the . Reverse mortgage loans Northwest Housing Resource Center. We believe Assist Owners To Make Improvements By Providina: Lind- Bohanon the Resource Center approach - individual, high . Building evaluations quality, complete assistance through the entire . Information on City building code and building permit Victory financing and construction process - is a . Written scope of work . Construction cost information comprehensive approach to stabilizing and . Assistance with education on construction bid process improving established communities with post -war . Evaluation of bids and work completed Camden housing. As a region we cannot afford to neglect • Construction monitoring these aging but vital communities. Create New Homeowners By Provldlna:, Cleveland • Access to home ownership education programs (pre /post purchase counseling) • Information on down payment, closing cost loans and Objectives grants. Folwell • Public and private mortgage loan program information & application Assist Homeowners Havinq Financial Difticultles By Prov(dinq McKinley • Assist home owners with flexible Infoin tlon On: financing tools to complete home . Mortgage foreclosure prevention programs improvement projects. . Energy assistance programs Northwest Suburbs Support Redevelopment: • Assist owners through the complex . Act as a willing buyer of residential properties for home Brooklyn Center ownership construction process when . Identify problem properties that should be rehabilitated or demolished renovating their homes, Crystal Collect HouslnSl Information: • Assist individuals and families to . Neighborhood housing inventory . Directory of available affordable housing New Hope become new homeowners, . Residential energy efficiency • Reduce the number of substandard First time suburban homebuyers and others requiring training and counseling Robbinsdale services as well as mortgage Foreclosure prevention and Hennepin County energy program assistance will be referred to Community Action for Suburban Hennepin housing units, (CASH). Northslde Neighborhood Housing Services (NNHS) provides Minneapolis training & counseling services, and Northside Residents R. r : Council (NRRC) provides mortgage foreclosure prevention. City Council Agenda Item No. 8c PROCLAMATION DECLARING AUGUST 16, 1998, TO BE HONOR - OUR - POLICE SUNDAY WHEREAS, the public safety is protected and preserved by the efforts of men and women who serve in Law Enforcement in our local communities; and WHEREAS, a Police Officer is in the forefront of maintaining law and order and takes personal risks in dealing with those who would threaten the peace of our communities; and WHEREAS, the spiritual community of Woodcrest Baptist Church of Fridley has recognized the need to offer spiritual support and to honor our Law Enforcement departments throughout the north metro area; and WHEREAS, the Woodcrest Baptist Church of Fridley desires to express the gratitude of the City for the outstanding performance of all local Law Enforcement personnel by honoring them on Blue and White Sunday, August 16, 1998. NOW, THEREFORE, I, AS MAYOR OF THE CITY OF BROOKLYN CENTER, State of Minnesota do hereby proclaim that t 1 1 Honor-Our-Police y p Augur 6, 99$, be Honor Our -Polk Sunday, and honors the men and women of Law Enforcement for their dedication and their courage to perform their duty. I Date Mayor Attest: City Clerk i �C �O 1D �C III lE �1� IQA� 1U1� 11 �1� �C 1N �U IR �C II PU 6875 University Ave. N.E. /Minneapolis, Minn. 55432 -4199 * Phone (612) 571 -6409 Clarke S. Poorman, M.A., D.D., Pastor Bruce Cournoyer, B.S., Youth Pastor Mark Poorman, B.A., Assistant Pastor Loren Isaacs, B.S., Principal Baptist Chief of Police Joel Downer Academy 6301 Shingle Creek Parkway Pre -K - 12 Brooklyn Center, MN 55430 July 1998 Deaf Ministry Dear Chief Downer, Hopefully you will remember me! I am the pastor of Woodcrest Baptist Church that last year Bus promoted a "Blue and White" Law Enforcement Sunday at this church. We had a number of the city Ministry officials and law enforcement officers from Brooklyn Center and Fridley attend this initial event. After the special day last year I wrote to you of our intent to conduct such a day every year. We feel it * is vitally important to convey to our local church here and to our surrounding community our belief in Faith law enforcement and of our responsibility to pray for and honor the men and women involved in Promise police work. Missionary �ogram The "Blue and White Sunda at Woodcrest Baptist Church is scheduled for Sunday. August 16th and we would really like you to promote it among your department, posting the sign -up sheets at * the different police stations in your department. We are inviting —as we did last year —the cities of Dynamic Blaine, Brooklvn Center, Brooklvn Park, Columbia Heights, Coon Rapids, Fridley, Nlounds View, Youth New Brighton, Shoreview, Spring Lake Park, Circle Pines, and even Woodbury to the event. We've Program also invited Nlr. and Mrs. Don Bowe, who attended last year. * NIr. Mark Rizzo has eagerly accepted our invitation to return and speak on this special day Soul (his biography is enclosed). The service is to take place at 10:30 a.m. followed by a lunch in honor of Winning all law enforcement personnel and city officials present. We are asking you to return the sign -up Emphasis sheets by August 2nd so we can know how to plan the meal. We would encourage officers to come in uniform, and for all our guests to bring their entire family, We shall be honoring all lay- * enforcement guests present with a gift. We want to show our youth as well as adults how we respect Independent those who provide safety and protection to our communities. Will you help us do this by attending? Premillennial Fundamental This law enforcement emphasis has been conducted in churches across the nation with great Separatist success. We know of a church in Anderson. Indiana who also had a "Blue and White Sunday" last year and had over 200 police personnel attend their event. We hope it will grow in attendance and impact here at Woodcrest. With your help it will. I shall be calling you by phone in a few weeks to inquire as to your participation. Thank you for giving consideration to our invitation. Sincerely, r , A GROWING LOCAL CHURCH MINISTRY WHERE THE BIBLE, THE BLOOD, AND THE BLESSED HOPE IS FAITHFULLY PROCLAIMED City Council Agenda Item No. 8d • • Member introduced the following resolution and moved • its adoption: RESOLUTION NO. RESOLUTION EXPRESSING RECOGNITION OF AND APPRECIATION FOR THE DEDICATED PUBLIC SERVICE OF THE EARLE BROWN DAYS COMMITTEE WHEREAS, the main goal of the Earle Brown Days Committee is to organize, coordinate, and plan the activities of the Earle Brown Days celebration; and WHEREAS, the Earle Brown Days Committee has been vital in the continuation and success of the Earle Brown Days celebration; and WHEREAS, their public service and civic effort for the betterment of the community merit the gratitude of the citizens of Brooklyn Center; and WHEREAS, it is highly appropriate that their service to the community should be recognized and expressed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the dedicated public service of the Earle Brown Days Committee is hereby recognized and appreciated by the City of Brooklyn Center. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoin resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Council Agenda Item No. 8e City of Brooklyn Center A great place to start. A great place to stay. MEMORANDUM TO: Michael J. McCauley, City Mana er FROM: Sharon Knutson, City Clerk DATE: July 8, 1998 SUBJECT: Mayoral Appointments -Financial Commission (one vacancy) -Planning Commission (one vacancy) Financial Commission (one vacancvj The Financial Commission is composed of a chairperson and six members. One vacancy exists with a term expiration of December 31, 1999. Attached for City Council Itembers only are the applications received as follows: Timothy Elftmann 5301 Howe Lane Notice of vacancy on the Financial Commission was published in the Brooklyn Center Sun -Post on • May 27, 1998. Notice was posted at City Hall and Community Center and aired on Cable Channel 37 from May 15 through June 15, 1998. Planning Commission (one vacancv) The Planning Commission is composed of a chairperson and six members. One vacancy exists due to the resignation of Brian Walker. Attached for City Council Members only are the applications received as follows: Michael McDowell 4112 Jovice Lane Sean Rahn 601 70th Avenue North, Apartment 114 John Whitehead 4807 Wingard Place Notice of vacancy on the Planning Commission was published in the Brooklyn Center Sun -Post on May 20, 1998. Notice was posted at City Hall and Community Center and aired on Cable Channel 37 from May 6 through June 5, 1998. A letter was sent to those persons who previously had submitted an application for appointment to a Brooklyn Center advisory commission notifying them of the vacancies. Notices were also sent to current advisory commission members. Attached is a memorandum from Mayor Kragness indicating her nominations. • 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action 1 Equal Opportunities Employer Mayoral Appointments Page 2 July 8, 1998 Letters were sent to each applicant notifying them that their application for appointment would be considered at the July 13, 1998, Council meeting. Attached is a table which indicates the geographical distribution by neighborhood of the applicants and current members of the commissions. Also attached are the procedures for filling commission vacancies adopted by the City Council on March 27, 1995. Recommended Council Action: Motion by Council to ratify the nominations by Mayor Kragness with terms expiring as follows: Financial Commission (one vacancy) term to expire 12/31/1999 Planning Commission (one vacancy) term to expire 12/3 1 /98 Attachments City of Brooklyn Center A great place to start. A great place to stay. MEMORANDUM TO: Councilmember Kathleen Carmody Councilmember Debra Hilstrom Councilmember Kay Lasman Councilmember Robert Peppe FROM: Myrna Kragness, Mayor DATE: July 8, 1998 SUBJECT: City Advisory Commission Nominations As outlined in our policy for filling commission vacancies, I would request ratification from Council Members for the nomination of the following persons: Financial Commission Timothy Elftmann 5301 Howe Lane • Plannin Com mission Sean Rahn 601 70th Avenue North, Apartment 114 • 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer • City of Brooklyn Center Procedures for Filling Commission /Task Force Vacancies Adopted by Council 3/27/95 The following process for filling commissior/task force vacancies was approved by the City Council at its March 27, 1995, meeting: Vacancies in the Commission shall be filled by Mayoral appointment with majority consent of the City Council. The procedure for filling Commission vacancies is as follows: 1. Notices of vacancies shall be posted for 30 days before any official City Council action is taken; 2. Vacancies shall be announced in the City's official newspaper; 3. Notices of vacancies shall be sent to all members of standing advisory commissions; 4. Applications for Commission membership must be obtained in the City ® Clerk's office and must be submitted in writing to the City Clerk; 5. The City Clerk shall forward copies of the applications to the Mayor and City Council; 6. The Mayor shall identify and include the nominee's application form in the City Council agenda materials for the City Council meeting 'at which the nominee is presented; 7. The City Council, by majority vote, may approve an appointment at the City Council meeting at which the nominee is presented. • • City of Brooklyn Center Financial Commission Geographical Distribution (Chairperson and Six Members) Applicants and Current Members June 22, 1998 ................. ............................. ............ . ..... Nei-hborhoods C rrent Members pp u iii Southeast Northeast Jerald Blarney 7 136 Willow Lane North Northwest Stanley Leino 7118 France Avenue North . . .. ...... . . ... .......... We Central T' mann: Lawrence Peterson .......... J*OtWi Ift' ............ .3 1 • H L"a 5830 June Avenue North .......................... ............. .......... Michael Weidner ..................... - . .......... .. . ........... .... . ................... . ......... ... ..... 6319 Scott Avenue North ...... .. ... Central Donn Escher 107 65th Avenue North Southwest Jay Hruska 5012 North Lilac Drive City of Brooklyn Center Planning Commission Geographical Distribution (Chairperson and Six Members) Applicants and Current Members June 22, 1998 Neighborhoods borhoo ds g Ap Current Members ��ari�s .:: :. . :..... , - Southeast Northeast im 6718 olf :;:. ..... C ax Avenue �. . ...nuoxth ue North Northwest s West Central es C lit'` >.: >.; cha 1.'�cl "���I ` < >;<':>`< < W < >< » >?` Stephen Erdmann �.: : ... :::4.... :.. � ..: p >` 1 v 4919 6 st Avenue ue North Central Rex Newman 3107 61 st Avenue North Dianne Reem 6225 Chowen Avenue North Southwest Graydon Boeck 5601 Indiana Avenue North Ed Nelson 5236 Great View Avenue North • City Council Agenda Item No. 8f City of Brooklyn Center A great place to start. A great place to stay. • MEMORANDUM TO: Mayor Kragness, Councilmembers Carmody, Hilstrom, Lasman, and Peppe FROM: Michael J. McCauley, City Manager DATE: June 29, 1998 SUBJECT: Year 2000 Celebration The Board of Directors of the Earle Brown Days has requested that the City sponsor a Year 2000 celebration. The Earle Brown Days committee has offered to serve as an official organizing committee for such a celebration. Mayor Kragness has also previously raised the question if the City was going to have a Year 2000 celebration, as the National League of Cities has indicated that many cities are planning such events. The general concept of having a Year 2000 celebration as outlined by the Earle Brown Days committee would appear to be a good opportunity to focus on many positive things occurring in Brooklyn Center, as well as an opportunity to showcase municipal • services. I have attached a copy of a memorandum from the City Attorney outlining a response to the suggested Year 2000 approach by the Earle Brown Days committee. As indicated in Mr. LeFevere's memorandum, the form by which the City would participate in a Year 2000 celebration is an important consideration. While structuring City participation in a Year 2000 celebration should not be an impediment to participation, it is a matter that needs to be addressed. The purpose of placing this item on the agenda is to generally discuss with the Council its interest in further exploring with the Earle Brown Days committee their proposal. Attachments 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action I Equal Opportunities Employer 170 Pillsbury Center MAE. =4 200 South Sixth Street Minneapolis Vl` 55.102 (612) 337 -9300 telephone WHI (612) 337 -9310 fax T E R E D e -mail: attys@kennedv- graven.com CHARLES L. LEFEVERE Attorney at Law Direct Dial (612) 337 -9215 email: clefevere@kennedy- graven.com June 24, 1998 Mr. Michael McCauley City Manager City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center MN 55430 RE: Year 2000 Celebration Dear Mike: The board of directors of Earle Brown Days has requested that the city declare the Year 2000 Celebration as a city sponsored event, designate the Earle Brown Days committee as the official organizing committee for the Year 2000 Celebration, and constitute a Year 2000 committee as a standing committee of the Earle Brown Days committee which would report to the Earle Brown Days committee which, in turn, would control the budget and finances of the Year 2000 committee. The Earle Brown Days board of directors has suggested a number of kinds of events that could be included in a Year 2000 Celebration, including the Earle Brown Days celebration, Brookdale Grand Re- opening, tenth anniversary of the Earle Brown Heritage Center, and others. You have asked for my comment on the proposed relationship between the city and Earle Brown Days and its committees. Community celebrations are conducted in many cities in this area. Questions often arise about the relationship between the organizers of the various events and the city. This relationship varies from one city to another. However, I believe that it is highly advisable to assure that, whatever the relationship between the parties, the party who will be responsible for an act or activity has control over it. I do not believe that it is advisable for the city to be so closely related to an event that they may incur liability for the negligence of a party, for example, without having the control which might have prevented that liability from arising. Therefore, I would recommend that the relationship between Earle Brown Days and the city take one of the following forms: 4 Mike McCauley • June 24, 1998 Page 2 1. Earle Brown Days would organize and conduct the entire activity, and the city would provide only incidental support such as scheduling of park facilities, police traffic control, and the like. 2. The second arrangement would be one in which the city would provide financial support for the event by contracting with Earle Brown Days to provide certain services or organize and conduct certain activities or events. With very few exceptions, the city does not have the authority to make "contributions" to any organization, including non - profit organizations. However, the kinds of activities which traditionally have been conducted at Earle Brown Days would be appropriate city activities if conducted by the city itself. Therefore, the city could contract with Earle Brown Days as an independent contractor to conduct certain specified activities for an agreed upon sum of money from the city. As an independent contractor, Earle Brown Days would have primary responsibility for its actions. The city would not have control except to the extent that the contract for services might provide for certain limited control by the city. However, if this arrangement is chosen, care should be taken to assure that the city does not exercise so much control over the details of the activity that Earle Brown Days would cease to be an independent contractor, and the city would be responsible for the actions of the Earle Brown Days organization. 3. The third arrangement would be one in which the activity would be controlled and conducted by the city as a city event. Under this arrangement, the city would have ultimate control over the event. However, the city could, of course, use volunteer assistance, and accept outside contributions for the event. There is no reason why the Earle Brown Days committee could not serve in an advisory capacity to the city or that the Earle Brown Days committee and its volunteers could not serve as volunteers to the city. The three possible arrangements for the relationship between Earle Brown Days and the city may also be combined. For example, one activity of the Year 2000 Celebration might be organized and conducted entirely by the Earle Brown Days committee without any assistance or oversight from the city. Other events might be financially supported by the city under a contract for services with Earle Brown Days as an independent contractor, and other activities could be undertaken directly by the city as city activities, using volunteer advice, support and assistance as the city deems appropriate. • 4 . 3 P`_ . - Mike McCauley • June 24, 1998 Page 3 Please let me know if you have any further questions on this matter. Very truly yours, Charles L. LeFevere CLL:ds 4= MEMORANDUM TO: Charlie LeFevere, City Attorney FROM: Michael J. McCauley, City Manager DATE: June 12, 1998 SUBJECT: Year 2000 Celebration Attached please find materials from the Earle Brown Days Board of Directors. The Earle Brown Days Committee is proposing that the City of Brooklyn Center do several things. One of those would be to formally declare the proposed Year 2000 celebration as a City sponsored event. The impact of that would relate to fees and advertising sign restrictions being inapplicable. They also would be seeking funding from the City of Brooklyn Center for this Year 2000 celebration. Please review the concept outline, especially as set forth in page 1 and advise as to your thoughts on their questions. I would appreciate your earliest response so that I might get back to the Committee and discuss this with the City Council. Thank you for your assistance. MEMO To: Michael McCauley, City Manager From: Sue LaCrosse Subject: Year 2000 Celebration Date: May 27, 1998 At the May 26 meeting of the Earle Brown Days board of directors, Phil Cohen and Tony Kuefler passed out a Year 2000 Celebration concept outline. ( I have attached a copy.) The Earle Brown Days board of directors is requesting to be designated by the City Council as the • "Official Organizing Committee" of the Year 2000 Celebration. The committee would like to request that the City play a big role in this event and the Council sanction it. As stated in my previous memo, Phil and Tony would like to request additional financial assistance from the City during this special festival year. The Earle Brown Days committee would like you to know they are also prepared to provide some funds for the event. An exact amount has not been determined. Phil Cohen asked me to inform you of the attached concept outline. We would like to know how you would like us to proceed. If you need further information, please contact Phil Cohen, Tony Kuefler or myself. Thank you. • BROOKLYN CENTER YEAR 2000 CELEBRATION CONCEPT OUTLINE • PURPOSE: To celebrate a "New Beginning" in Brooklyn Center that involves the residents, city government.... and other units of government, the business community, civic organizations, churches, etc;. GOAL: To use this opportunity to bring the city together, united...to address collectively the problems facing the community with the rapid changes in demographics. And, to set the base for a continum of programs, events and activities that unify all elements of the city together. EXAMPLE OF THE TYPE OF EVENTS THAT COULD BE THE "CORE" OF THE CELEBRATION: 1. Brookdale Grand Re- opening. 2. New Police and Fire Hall buildings and remodeling of City Hall. 3. Tenth Anniversary of the Earle Brown Heritage Center. 4. Earle Brown Days Celebration. 5. July 4, 2000 Scheduled Opening of the Bi- centennial Time Capsule. 6. Others. ORGANIZATIONAL STRUCTURE: 1. The City of Brooklyn Center to formally declare the Year 2000 Celebration as City Sponsored Events. 2. That the City consider designating the EARLE BROWY DAYS COMMITTEE as the `OFFICIAL ORGANIZING COMMITTEE' for the Year 2000 Celebration. 3. A formal YEAR 2000 COMMITTEE should be constituted i t ' (f T is legal to do so) to operate as a "Standing Committee" of the Earle Brown Days Committee. This "Standing Committee" to be composed of the groups identified in the "PURPOSE STATEMENT ". And, the committee would report to the Earle Brown Days Committee, which would control the budget and finances of the YEAR 2000 committee. • year2000;5 /21 /98;tk 1 BROOKLYN CENTER YEAR 2000 CELEBRATION CONCEPT OUTLINE 4. FINA'vCE & ADMINISTRATION: The City of Brooklyn Center, via the Earle Brown Days Committee would provide the administration of the "Standing Committee" and provide initial budgeted financing. 5. PUBLICITY AND PUBLIC RELATIONS: A. STEP ONE -1998 - EARLE BROWN DAYS TIME FRAME: Develop a "mininal" information program to formally announce the Year 2000 Celebration that: 1v°Informs the public of the planned event. Requests ideas to be considered for inclusion in the- event. lr'Seek Volunteers to either carryout their recommended event, or offering their services in general. B. STEP TWO -1998 - FALL TIME FRAME: ,,7- Review and categorize the ideas presented. °Develop a list of persons who have volunteered todate. °Appoint a member of the Earle Brown Days Committee to facilitate a meeting with all groups who have expressed interest in the Year 2000 Celebration. °From that meeting, or at subsequent meetings, help develop an organizational structure for the Year 2000 Committee, under which to operate. C. STEP THREE -1998 -1999: Year 2000 Committee holds its formal organizing meeting and begins the task of framing up its work program and time -table for the balance of the year and into the year 2000. This is with the understanding that the actual schedule will evolve as information becomes available. However, regular reports of the Year 2000 Committee are to be submitted to the Earle Brown Days Committee, for information and approval, as applicable. year2000;5 /21/98;tk i City Council Agenda Item No. 8g • • I ��poKLYlV CENT� vo�uNrF,�R Brooklyn Center Fire FIRE IRE DEPT. TO: Michael McCauley, City Manager FROM: Ron Boman, Fire Chief RE: Recreational Fires DATE: 6 -30 -98 It has been the practice of the City of Brooklyn Center to allow citizens to have recreational /cooking fires in their yards as long as they follow regulations printed on the permit issued by the Fire Department. There has been no charge for this permit. Over the past weeks, I have received several complaints from neighbors of smoke drifting into homes. These complaints seem to be driven by people who ara having camp fires • several times a week. The recreational fire permit was designed ror an occasional fire only. I am recommending that a permit be changed to allow only four fires per month, in addition any one having a fire will have to notify the dispatcher. All existing permits will be reissued during the month of July. The recreational fire permit is not currently an ordinance or in the Charter. I recommend we inform the council and get their input but keep it out of the ordina, ^(-.es and Charter. By doing it under the Fire Chief we can address any problems quickly. However, it will make no difference to me if they want to make it an ordinance and perhaps consider a $10 or $15 yearly fee to cover enforcement costs. It should be noted that most other cities in the area do allow occasional recreational fires. I have enclosed a copy of the proposed new Fire Permit for Recreational Fires as well as a copy of the old permit. I am also sending a copy of the permit to Attorney Bill Clelland .,o he can draft an a prosecutable ordinance, as our present ordinance 11.203 is not enforceable according to him. CITY NEWSLETTER SIGNIFICANT CHANGES COMING REGARDING RECREATIONAL FIRE PERMITS Over the past weeks, the Fire Chief has received several complaints from neighbors of smoke drifting into homes. These complaints seem to be driven by people who are having camp fires several times a week. The recreational fire permit was designed for an occasional fire only. A recommendation will be made to the City Council and City Manag that the fire permits be amended to reflect a limit of four recreational fires per month. .411 previously issued fire permits will be reissued during the month of July to reflect the four fires a month change. • r BROOKLYN CENTER FIRE DEPARTMENT 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 Telephone 569 -3333 Fire :;hief 569 -3360 PERMIT FOR RECREATIONAL\COOKING FIRES CALL 569 -3333 BEFORE YOU BURN ONLY FOUR (4) FIRES ARE ALLOWED PER MONTH This permit allows for an occasional cooking or recreational fire provided all rules and regulations are followed, using only clean dry wood. This permit is good for no more than one (1) year from date of issue. Name Address Brooklyn Center. M .954 P hone Number Issued ON Fxpiration Date Sianed Ronald Boman Fire Chief Rules and Regulations for recreational burning are on the back side of this permit. Citations and fines will be issued for violations of this permit. The fire may be halted and citations will be issued at the discretion of a firefighter or police officer for any violations of this permit. REMEMBER, AND BE CONSIDERATE OF YOUR NEIGHBORS WHENEVER YOU BURN. Only Four (4) Recreational Fires are allowed per month CALL 569 -3333 BEFORE YOU BURN RULES AND REGULATIONS FOR RECREATIONAL \COOKING FIRES "Fires set for recreational food preparation or occasional recreational fires are permitted provided only clean, dry wood or charcoal is burned or used ". Regulations of recreational fires set forth by the Brooklyn Center Fire Department: 1. Fires are to be used for cooking food, or an occasional recreational fire. 2. All fires must be in the pit below grade or in an approved outdoor fireplace. 3. The pit shall be a maximum of three (3) feet in diameter, outside edge shall be ringed with brick or rock. Commercially manufactured steel outdoor fire pits may be used if they substantially comply with the aft size limitations. 4. The pit shall be a minimum of one (1) foot deep. 5. The pit shall be fifteen (15) feet from buildings, fences & property lines. 6. Only clean dry wood or charcoal may be burned, "dry wood consists of wood that has dried or cured for one (1) year and must be protected from rain and snow. "No leaves, brush or trash may be burned." 7. All burning material must be contained in the pit at all times. 8. Flames from the fire shall not exceed three (3) above the fire pit. 9. The fire shall be attended at all times, fires must be extinguished when unattended people must be able to stand within four (4) feet of the fire. 10. Water source must be available at pit for extinguishment. The fire may be halted and citations will be issued at the discretion of a firefighter or police officer for violation of any of the above regulations. Citations can lead to fines up to $700 and a mandatory court appearance. REMEMBER AND BE CONSIDERATE OF YOUR NEIGHBORS WHEN EVER YOU BURN. ��pOKt`f N CFiyT f �OtUNTFER BROOKLYN CENTER FIRE DEPT. FIRE DEPARTMENT 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 Telephone 569 -3360 PERMIT FOR RECREATIONAUCOOKING FIRES This permit allows for an occasional cooking or recreational fire provided all rules and regulations are followed, using only clean dry wood. This permit is good for no more that one (1) year from date of issue. Name Addr Brooklyn Center. MinnPsnta 554 Phone Number Issued ON Expiratinn Date Signed Q Ronald Boman Fire Chief If you have any questions please call 569 -3360 8 A.M. to 4:30 P.M. weekdays or call the fire station at 63rd and Brooklyn Blvd., Saturday & Sunday 8 A.M. to 9 P.M. Rules and Regulations for recreational burning are on the back side of this Permit. Citations and fines will be issued for violations of this permit. City Council Agenda Item No. 8h • ��oox�rM cFNr� BROOKLYN CENTER r: POLICE DEPARTMENT POLICE MEMORANDUM TO: City Manager Michael McCauley FROM: Chief Joel Downer DATE: July 9, 1998 SUBJECT: Auction The annual City auction was handled this year by Anoka- Fridley Auctions. The auction took place on Saturday, June 13, 1998. The net proceeds from the auction were $2,774.67. Although fewer proceeds were gained from the auction than in the past, there was a greater savings of staff time to balance this out. There were also no big tickets items in this auction such as automobiles. It should be noted that auction proceed figures from previous years were gross amounts and did not take out auction expenses such as personnel or advertising costs. We will continue to monitor the auction process. JD:kh i City Council Agenda Item No. 8i • • BROOKLYN CENTER -=$ POLICE DEPARTMENT POLICE MEMORANDUM TO: City Manager Michael McCauley FROM: Chief Joel Downer - J DATE: July 6, 1998 SUBJECT: 1996 and 1997 Local Law Enforcement Block Grant, Bureau of Justice Assistance (BJA) The Brooklyn Center Police Department is participating in a Bureau of Justice Assistance block grant. The block grant, which was granted in calendar years 1996 and 1997, allows for the purchase of technical equipment not normally considered a budget item. The grant is approximately $54,000 with a requirement of approximately $6,000 in matched funds from the 1998 police department budget. The recommended expenditures were researched and prioritized by a technology grant committee comprised of police department personnel representing all divisions. The grant requires a meeting with an advisory board comprised of community members and a public hearing. I am planning to meet with the advisory board during the week of July 13 -17, 1998. The advisory board consists of a representative of the Brooklyn Center police department, the city or county prosecutors office, the Hennepin County court system, one of the school districts serving Brooklyn Center, and a local, non - profit, educational, religious or community group that is active in crime prevention or drug use prevention or treatment. The required advisory board public hearing will be held in the council chambers on Wednesday, July 29, 1998, at 7:00 pm. JD:kh =hgnt2 mem City Council Agenda Item No. 8j • MEMORANDUM TO: Michael J. McCauley, City Manager FROM: Charlie Hansen, Finance Director G H DATE: July 7, 1998 SUBJECT: Tabulation of Proposals for Financial Advisory Services Attached are a spreadsheet tabulating the responses received from the request for proposals for Financial Advisory Services. RFPs were sent to seven firms listed in the Minnesota GFOA directory as financial advisors. David M. Griffith called to say that they didn't provide these services. Juran & Moody called and stated that they couldn't respond since they do underwriting. Miller & Schroeder failed to respond at all. The four responses are attached. I set up the table of desired services listed in the RFP and referenced the pages in the responses where the given service was discussed. In a few cases the discussion was so general that it was difficult to say that the given service was really discussed. This review was done in the context of determining if the responses were complete and worthy of continued review. My opinion is that all four responses are complete enough and of sufficient quality to warrant continued consideration. The next step that should be undertake is to have the Mayor name the review panel of City Council Members, Financial Commission Members, and the City Manager and Finance Director. At the last Financial Commission meeting, Financial Commission Members Donn Escher and Jay Hruska expressed their willingness to serve on the review panel. Subsequently, Jerry Blarney said he would be willing to serve. The July 13 City Council meeting may be an opportune time to name the review panel. Interviews may be scheduled after the panel is named. • CITY OF BROOKLYN CENTER • FINANCIAL ADVISORY SERVICES Ehlers & Evensen Public Springsted Assoc Dodge Inc. Financial Mgmt I Not Underwriters Page 5 Page 2 Page 2 A -1 I La Experience in state Pages 6 -9 Page 1 Page 8 Section A Lb Experience with Pages 9 -12 Page 6 Pages 10 -11 Section B comparable cities l.c Experience of personnel Pages 24 -30 Page 8 1 Pages 13 -15 Section C Ld Bond Rating Agencies Pages 12 -13 Page 11 I Pages 17 -20 Section D I Le Debt Issuance Pages 13 -14 I Page 13 I Page 22 E 1 -5 Le Marketing I Page 13 Pages 23 -25 I E 6 -7 Le Bond Closing Page 13 Page 26 E 7 I Lf Continuing Disclosure Pages 14 -15 Page 14 Page 21 F 1 -2 Lf Arbitrage Sub contract Page 15 Page 28 F 2 -4 • Pages 15 -16 Lg Financial Planning I Page 16 Page 15 I Pages 30 -31 G 1 Lg Debt Management Page 16 Page 15 Pages 31 -33 G 2 Lh Housing Page 16 Pages 16 -18 H 1 -2 Lh Tax Incr. Financing Page 17 I Pages 16 -1$ H 3 -4 Lh Economic Develop Plan I Pages 17 -18 I Pages 16 -18 l H 3 -4 1.I In -house Support I Pages 18 -20 Page 19 Pages 35 -36 Section I l.j Refunding experience (Page 20 (Page 20 I Pages 38 -42 Section J I .k Working knowledge I Pages 21 -22 Paae 21 I Page 44 Section K 1.1 References (Page 23 , Page 22 I Page 46 ( Section L 1 1 2. Fees Pages 31 -32 Page 23 l Page 53 Section M 3.1 Liability Insurance Not addressed Not addressed I Not addressed Section N • POLICY AND PROCEDURE ON REQUESTS FOR PROPOSALS FOR FINANCIAL PROFESSIONAL SERVICES I. NEED FOR POLICY: The City needs a policy and procedure to provide for the orderly conduct of requesting proposals for professional services for handling financial affairs, to ensure that all services will be periodically reviewed, and that the proper balance will be maintained between cost and quality of services. II. POLICY: 1. All professional services in the area of city finances will be periodically let out for request for proposals according to an established schedule. 2. Service levels will be monitored by the City Council and Staff and if unsatisfactory service is received, that contract will be re- advertised prior to the year set in the schedule. 3. Quality of service will be the primary factor in awarding a contract for professional service, but cost will also be a determinant. III. PROCEDURE: 1. A schedule shall be established for the conduct of R.F.P.s. The schedule should be adhered to unless there is a performance problem or other justification for an earlier R.F.P. Going to the market too frequently with R.F.P.s expends staff time, requires extensive orientation of new professionals, and discourages quality firms from submitting proposals at their most attractive price since they will expect to only have the contract for a short time. 2. Specifications tailored to the professional service to be advertised will be prepared by staff, reviewed by the Financial Commission, and approved by the City Council. 3. A review committee made up of the City Manager and Finance Director shall review proposals for Banking Services, Insurance Agent, Risk Management Consultant, and Custodian for investment securities. Proposals for Auditor and Financial Advisor shall be initially screened by staff, and then reviewed by a committee of City Council members and Financial Commission members appointed by the Mayor in consultation with the Chair of the Financial Commission, with the approval of the City Council, which committee shall also include the City Manager and Finance Director. 4. The specifications will emphasize the abilities, qualifications, and experience of the applicant firms to provide high quality service to the City. Price will be considered after one or more applicants have been identified as providing the desired quality of service. When appropriate, the specification shall require prices to be submitted in a separate, sealed envelope to be opened after applicants have been ranked according to quality. 5. The City Manager shall make a recommendation to the City Council of a provider to be appointed to a multi -year engagement. It shall be written in the engagement that the appointment may be terminated earlier. This policy was adopted by the City Council on May 28, 1996. CITY OF BROOKLYN CENTER SCHEDULE OF REQUESTS FOR PROPOSALS INTERVAL BETWEEN LAST SCHEDULE PROFESSIONAL SERVICE R.F.P.s R.F.P. 1997 1998 1999 2000 2001 2002 Financial Advisor for bond sales 4 - 6 years Fin Advis Fin Advis Banking Services 3 years Bank Bank Insurance Agent 4 years 1990 Ins Agent Risk Management Consultant 4 years 1988 Risk Mgmt Risk Mgmt Custodian for investment securities 6 years 1993 Custodian Auditor 4 - 6 years 1994 Auditor SC n.DULExLs 7/8/98 e City Council Agenda Item No. 8k • City of Brooklyn Center A great place to start. A great place to stay. To: Mayor Kragness uncil Members Ca fldy, Hilstrom, Lasman and Peppe From: Michael J. McCauley City Manager Date: July 9, 1993 Re: Attorney to provide Personnel Services The City has received the transcript in the trial of John Barlow. I have preliminarily engaged Bruce Peterson of the Hinshaw and Culbertson law firm to review the transcript and coordinate investigation of the matters identified in the transcript. Mr. Peterson has prosecutorial experience and is experienced in personnel law. He was recommended by the Greene Espel law firm. The City needs to go forward with its own investigation and Chief Downer was assigned the task of identifying qualified attorneys /investigators to undertake this task. I am proposing the use of outside counsel and investigation for several reasons. The City Attorney's law firm also represents Brooklyn Park. We will be seeking information that has not been released to us from Brooklyn Park regarding other complaints that should be reviewed/investigated for personnel purposes. This may place the City Attorney's law firm in a conflict position. Given the nature of the matters to be investigated, it is my feeling that review and investigation by a firm that has not been involved in the previous personnel matters or in the civil lawsuits would be appropriate to insure a thorough and fair review. Chief Downer and I have met with several officers to discuss how investigation could be undertaken and the concensus was that an outside investigation is needed. Also, given the civil litigation, the attorneys representing the City's interest in civil litigation have a different task than advising on personnel matters. I am requesting confirmation of the engagement of Bruce Peterson to provide legal services and to coordinate investigation of the matters involving John Barlow. The cost of these services will depend on the length of time required and the course of action. If disciplinary action is determined to be warranted, the time would increase greatly. Also, we have not received information on the numerous complaints received by Brooklyn Park. Thus, we have no way of knowing what follow -up may or may not be required from those complaints. Costs could range from $10,000 to in excess of $40,000 depending on what will be needed to fully sort out and evaluate the allegations and, if warranted, to pursue disciplinary action. 6301 Shingle Creek Pkwy, Brooklyn Center, MY 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action1Equal Opportunities Employer