HomeMy WebLinkAbout1998 08-17 CCP Work Session AGENDA
CITY COUNCIL WORK SESSION
AUGUST 17, 1998
7:00 P.M.
CONFERENCE ROOM B
1. Discussion of Development Issues /Projects
2. Social Service Funding Requests
- Council decision/direction on requests
3. Draft General Fund Budget Discussion
4. Miscellaneous
5. Adjourn
MEMORANDUM
TO: Michael J. McCauley, City Manager
FROM: Brad Hoffinan, Director of Community Development
DATE: August 12, 1998
SUBJECT: Joslyn Pole Yard Development
The Joslyn pole yard site is located south of the Soo Line Railroad on the north, Twin Lake
(middle) on the west and France Avenue on the east. On the south it is bordered by a mix of
residential and commercial development including Davies Water and Sketch Book Tile. The
proposed development site is approximately 46 acres in gross area and approximately 27 - 35
acres of useable land. The exact acreage that would be useable would need to be defined by
survey. The area is currently zoned I -2. The site is perhaps best known for its creosote
contamination and its subsequent description as a "super fund" site.
Last March, the City Council authorized the submission of a DTED grant application to develop
a Response Action Plan (RAP) leading to the delisting of the site as a contaminated site and its
eventual redevelopment. The grant was not funded. Real Estate Recycling (RER) has a purchase
option on the site and is in discussions about acquiring the Davies Water site, the northwest
Health Club parking site and Sketch Book Tile. RER would be proposing to develop about
300,000 to 400,000 sq. ft. of office, warehouse and showrooms at the site. The proposed
development site (see map) has a current estimated market value of $2,005,600 and a 1998 pay
1999 tax capacity of $65,471.
Napa Auto has identified the proposed development site as their number one site for their new
regional distribution center. They would like to be able to start construction in the spring. The
NAPA development would be an office /warehouse approximately 120,000 sq. ft. in size and 200
jobs. It would also include a 10,000 sq. ft. retail site in the building. In another two to four
years, they intend to add another 60,000 sq. ft. of warehouse At the same time, several other
companies are in discussion with RER and myself about building additional office /warehouse
space on the site. Again, the total size of the development that occurs on the site is subject to
numerous factors including the amount of land in wetlands, storm water retention, flood plains,
parking requirements and so forth. However, when fully developed, the estimated market value
should be between $15 and $20 million. The tax capacity should be approximately $700,000
with a net increase in jobs of approximately 400.
T
RER, the developer, has initially identified approximately $9 million in land related project
costs. The value of that land as industrial land is probably between $2 and $3 million. Again,
we don't know the real useable land area at this time in order to determine a more exact figure.
There are a number of State and Met Council grants available to the City to significantly reduce
the cost of developing this site. B reduction, I mean so that the cost of land at the site equates to
p g Y
comparable raw land that is not contaminated.
If we assume the City receives grants from the State and Met Council, there will still be a gap
between the project's cost of land versus the market value of the land. The discussion I have had
with the State and the Met Council have tended to suggest that this development project would
be funded given the fact that it is a super fund site and the number of jobs involved. The extend
of the gap is undetermined at this time, but it will range from $500,000 to $2,000,000. I have
attached a letter from the developer to the MPCA with a proposal to go forward with the project
while seeking.the delisting of the site.
The only way Brooklyn Center will be able to fund this project, if the City Council so elects,
would be with TIF financing. The appropriate TIF district would most likely be a soils
correction district. A soils correction district has a potential duration of 12 years from the receipt
of the first tax increment payment. Use of TIF funds is generally limited to the costs associated
with the acquisition and removal, or remedial actions necessary to correct the conditions that
qualified this district. In this case, the creosote contamination qualifies the district and its clean
up would be an eligible expenditure. The project when developed would generate about
$800,000 in TIF, meaning the TIF district could be of short duration.
If the City Council wishes to pursue this development, it would be the staffs recommendation
that the district be limited to the proposed project area only. Further, that the City would not
issue bonds for this project, but rather structure an agreement with the developer providing the
up -front financing and the City agreeing to a pay as you go, Also, the City would have to be
held harmless to any LGA/HACA penalties that might arise from the district's existence. The
City Council should note that it is not difficult to structure the agreement to neutralize the
potential LGA/HACA problem. Finally, the TIF paid to the developer would be limited to the
gap between the State and the Met Council funding and the fair market value of the project.
_ "- -- � "• ✓ ` '3AY 110881} � \�; �; `�
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Brooklyn Center Crossings
Project Costs
Item Low High
Developers RAP $100,000 $150,000
Monitoring System $35,000 $75,600
GW Pumpout, DNAPL $228,000 $498,000
LTU Closure $500,000 $500,000
OM & M $3,037,300 $5,062,000 22 years, 9.25%
Geotechnical $50,000 $750,000
Contaminated Soils (Development) $0 $750,000
RSG Fee $100,000 $100,000
MPCA Oversight $20,000 $40,000
Construction /RAP Oversight $60,000 $100,000
Subtotal: $4,130,300 $8,025,600
Contingency 20% $826,060 $1,605,120
TOTAL: $4,956,360 $9,630,7201
Land Acquisition $2,000,000 $2,000,000
Infrastructure $0 $0
TOTAL: $2,000,000 $2,000,0001
TOTAL USES: $6,956,360 $11,630,720
t
Page 1
August 6, 1998
Mr. Jim Kelly Mr. Dave Douglas
Minnesota Pollution Control Agency Minnesota Pollution Control Agency
Voluntary Investigation and Cleanup Unit Site Response Section
520 Lafayette Road 520 Lafayette Road
St. Paul, MN 551554194 St. Paul, MN 55155 -4194
Dear Mr. Kelly and Mr. Douglas:
Subject: Redevelopment of Joslyn Site, Brooklyn Center, MN
Real Estate Recycling LLC ( "RER") is planning to redevelop the 30 acre former wood
treating facility owned by Joslyn Corporation ( "Joslyn ") in Brooklyn Center, Minnesota.
In April of this year, RER applied to the Minnesota Pollution Control Agency's
Voluntary Investigation and Cleanup ( "VIC ") unit to secure the Agency's supervision of
the developers remedial actions and, ultimately, to receive the liability protections so vital
to financing and development.
On June 25, 1998 we met with you and Joslyn to discuss and resolve issues standing in
the way of site closure by the Site Response Section. Our contribution has been to brim
the fact of site development to the resolution of closure issue. At the meeting of the 25
of June and the subsequent meeting of the 10 of July substantial progress was made
including:
• Establishng the possibility of delisting the site notwithstanding the
continuation of operation, maintenance and monitoring required by the
Consent Decree;
• Establishing the possibility of using the existing Consent Decree to govern
post - delisting obligations of Joslyn; and
• Satisfying the Agency's inquiry regarding the North Area;
Following the last meeting on the 10 of July, meetings of Joslyns' consultant and the
Site Response staff were scheduled to resolve the issues of release sampling, the limited
risk assessment and the use of a surrogate compound in lieu of sampling for specific
dioxin and furan compounds. We understand Joslyn that these technical discussions did
not result in any resolution and that the issues of release sampling and limited risk
assessment have resulted in a stalemate. As we understand it, the Agency requires Joslyn
to carry out sampling over the entire site to establish the site's suitability for unrestricted
industrial use before delisting will be considered. Joslyn, we understand, believes that the
Consent Decree and the Record of Decision, define a cleanup consisting of four operable
components which it has essentially completed and that Joslyn is therefore entitled to a
closure under the mentioned documents.
While RER does not want to become embroiled in the release sampling/risk assessment
issues, we do have a strong interest in delisting. This, together with the assurances
available under the Land Recycling Act certifying completion of the developers'
remedial action and providing liability protection, are essential for the completion of a
redevelopment financed with customary market institutions.
We also have a strong interest in assuring that the synergies of redevelopment be
employed to reduce the overall cost of remediation. For instance, the use of structures and
park and drive areas can provide physical barriers that eliminate the risk of exposure of
persons occupying the site. Development also creates the possibility of institutional
controls such as a health and safety and contingency plans.
As we said during our meeting on June 25 the institutional controls and physical
barriers created by development usually occur after delisting since delisting is necessary
for the development. Because of the current impasse, however, we have looked very
intensely at the possibility of proceeding with development before desisting is completed.
Presently, RER is negotiating the development of a portion of the Joslyn site for a
national office, showroom and warehouse user. The development contemplates a 120,000
square foot building and private investment of $6 million. The project would begin in the
spring of 1999 and would add 200 fobs to the Brooklyn Center work force. RER believes
this presents an opportunity to resolve the sampling/risk assessment/delisting impasse
with a hased development and delisting along the following lines:
p p
• RER continues with the development of this 120,000 square foot facility prior
to delisting of the Joslyn site.
• RER furnishes the site plan indicating the building footprint the park and drive
areas and the footing, foundation and utility trench locations. These barriers
are then considered as the "cap" for purposes of evaluating exposure to
persons occupying and working on the property.
• RER furnishes the worker health and safety plan and the contingency plan,
which provides for the protection of potentially exposed construction workers
and the management of any impacted soils encountered during construction.
• The developers' remedial action plan will Include provisions for evaluation of
soil in the areas specifically planned for excavation and will provide for
geotechnical installations, which will preclude the downward migration of any
site contaminants.
• The Agency, Joslyn and RER will evaluate and finalize the Voluntary
Response Action Agreement and Easement/Restrictive Covenant previously
submitted by RER.
• Upon completion of the construction of the first phase of the development, the
portion of the Joslyn site in this phase will be delisted and the Certificate of
Completion for the first phase will be issued.
4
w )
• The balance of the Joslyn site will not be delisted until the development of the
remaining site occurs.
RER believes that the potential for redevelopment can be achieved without the need for
delisting by following the course outlined above. This does raise the hurdles that RER
must clear in order to finance and develop the site. Nevertheless, we believe it is
achievable. Moreover, we are mindful that unless we are able to find an imaginative
solution to the present impasse, the enormous effort which the Agency and Joslyn have
made to bring this cleanup to a conclusion ever since the Consent Decree was signed in
May of 1985 will fail to return this site to productive use as a workplace and source of tax
revenue.
RER requests a meeting to resolve the issues of sampling and risk assessment on the 14
of August at the Agency offices. We would suggest that the agenda include a discussion
of the risk assessment issues and would plan to have Dr. Jeff Stevens join us to address
these issues.
We have discussed this with Mr. Grabinski of Joslyn and he concurs that the effort we
began on June 25 should continue and he also concurs in the approach outlined above.
Sincerely yours,
Maclay R. Hyde
Chairman
cc: Brad Hoffman, Director of Development, Brooklyn Center
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MEMORANDUM
TO: Michael J. McCauley, City Manager
FROM: Brad Hoffman, Director of Community Development
DATE: August 12, 1998
SUBJECT: Joslyn Pole Yard Development
The Joslyn pole yard site is located south of the Soo Line Railroad on the north, Twin Lake
(middle) on the west and France Avenue on the east. On the south it is bordered by a mix of
residential and commercial development including Davies Water and Sketch Book Tile. The
proposed development site is approximately 46 acres in gross area and approximately 27 - 35
acres of useable land. The exact acreage that would be useable would need to be defined by
survey. The area is currently zoned I -2. The site is perhaps best known for its creosote
contamination and its subsequent description as a "super fund" site.
• Last March, the City Council authorized the submission of a DTED grant application to develop
a Response Action Plan (RAP) leading to the delisting of the site as a contaminated site and its
eventual redevelopment. The grant was not funded. Real Estate Recycling (RER) has a purchase
option on the site and is in discussions about acquiring the Davies Water site, the northwest
Health Club parking site and Sketch Book Tile. RER would be proposing to develop about
300,000 to 400,000 sq. ft. of office, warehouse and showrooms at the site. The proposed
development site (see map) has a current estimated market value of $2,005,600 and a 1998 pay
1999 tax capacity of $65,471.
Napa Auto has identified the proposed development site as their number one site for their new
regional distribution center. They would like to be able to start construction in the spring. The
NAPA development would be an office /warehouse approximately 120,000 sq. ft. in size and 200
jobs. It would also include a 10,000 sq. ft. retail site in the building. In another two to four
years, they intend to add another.60,000 sq. ft. of warehouse At the same time, several other
companies are in discussion with RER and myself about building additional office /warehouse
space on the site. Again, the total size of the development that occurs on the site is subject to
numerous factors including the amount of land in wetlands, storm water retention, flood plains,
parking requirements and so forth. However, when fully developed, the estimated market value
should be between $15 and $20 million. The tax capacity should be approximately $700,000
with a net increase in jobs of approximately 400.
•
RER, the developer, has initially identified approximately $9 million in land related project
• costs. The value of that land as industrial land is probably between $2 and $3 million. Again,
we don't know the real useable land area at this time in order to determine a more exact figure.
There are a number of State and Met Council grants available to the City to significantly reduce
the cost of developing this site. By reduction, I mean so that the cost of land at the site equates to
comparable raw land that is not contaminated.
If we assume the City receives grants from the State and Met Council, there will still be a gap
between the project's cost of land versus the market value of the land. The discussion I have had
with the State and the Met Council have tended to suggest that this development project would
be funded given the fact that it is a super fund site and the number of jobs involved. The extend
of the gap is undetermined at this time, but it will range from $500,000 to $2,000,000. I have
attached a letter from the developer to the MPCA with a proposal to go forward with the project
while seeking the delisting of the site.
The only way Brooklyn Center will be able to fund this project, if the City Council so elects,
would be with TIF financing. The appropriate TIF district would most likely be a soils
correction district. A soils correction district has a potential duration of 12 years from the receipt
of the first tax increment payment. Use of TIF funds is generally limited to the costs associated
with the acquisition and removal, or remedial actions necessary to correct the conditions that
qualified this district. In this case, the creosote contamination qualifies the district and its clean
up would be an eligible expenditure. The project when developed would generate about
• $800,000 in TIF, meaning the TIF district could be of short duration.
If the City Council wishes to pursue this development, it would be the staff's recommendation
that the district be limited to the proposed project area only. Further, that the City would not
issue bonds for this project, but rather structure an agreement with the developer providing the
up -front financing and the City agreeing to a pay as you go. Also, the City would have to be
held harmless to any LGA/HACA penalties that might arise from the district's existence. The
City Council should note that it is not difficult to structure the agreement to neutralize the
potential LGA/HACA problem. Finally, the TIF paid to the developer would be limited to the
gap between the State and the Met Council funding and the fair market value of the project.
•
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Brooklyn Center Crossings
• Project Costs
Item Low High
Developers RAP $100,000 $150,000
Monitoring System $35,000 $75,600
GW Pumpout, DNAPL $228,000 $498,000
LTU Closure $500,000 $500,000
OM & M $3,037,300 $5,062,000 22 years, 9.25%
Geotechnical $50,000 $750,000
Contaminated Soils (Development) $0 $750,000
RSG Fee $100,000 $100,000
MPCA Oversight $20,000 $40,000
Construction /RAP Oversight $60,000 $100,000
Subtotal: $4,130,300 $8,025,600
Contingency 20% $826,060 $1,605,120
TOTAL: $4,956,360 $9,630,720
Land Acquisition $2,000,000 $2,000,000
Infrastructure $0 $0
TOTAL: $2,000,000 $2,000,0001
TOTAL USES: $6,956,360 $11,630,720
7
•
Page 1
I
August 6, 1998
Mr. Jim Kelly Mr. Dave Douglas
Minnesota Pollution Control Agency Minnesota Pollution Control Agency
Voluntary Investigation and Cleanup Unit Site Response Section
520 Lafayette Road 520 Lafayette Road
St. Paul, MN 551554194 St. Paul, MN 55155 -4194
Dear Mr. Kelly and Mr. Douglas:
Subject: Redevelopment of Joslyn Site, Brooklyn Center, MN
Real Estate Recycling LLC ( "RER ") is planning to redevelop the 30 acre former wood
treating facility owned by Joslyn Corporation ( "Joslyn ") in Brooklyn Center, Minnesota.
In April of this year, RER applied to the Minnesota Pollution Control Agency's
Voluntary Investigation and Cleanup ( "VIC ") unit to secure the Agency's supervision of
the developers remedial actions and, ultimately, to receive the liability protections so vital
to financing and development.
On June 25, 1998 we met with you and Joslyn to discuss and resolve issues standing in
the way of site closure by the Site Response Section. Our contribution has been to bring
the fact of site development to the resolution of closure issue. At the meeting of the 25`
of June and the subsequent meeting of the 10` of July substantial progress was made
including:
• Establishng the possibility of delisting the site notwithstanding the
continuation of operation, maintenance and monitoring required by the
Consent Decree;
• Establishing the possibility of using the existing Consent Decree to govern
post- delisting obligations of Joslyn; and
• Satisfying the Agency's inquiry regarding the North Area;
Following the last meeting on the 10` of July, meetings of Joslyns' consultant and the
Site Response staff were scheduled to resolve the issues of release sampling, the limited
risk assessment and the use of a surrogate compound Mn lieu of sampling for specific
dioxin and furan compounds. We understand Joslyn that these technical discussions did
not result in any resolution and that the issues of release sampling and limited risk
assessment have resulted in a stalemate. As we understand it, the Agency requires Joslyn
to carry out sampling over the entire site to establish the site's suitability for unrestricted
industrial use before delisting will be considered. Joslyn, we understand, believes that the
Consent Decree and the Record of Decision, define a cleanup consisting of four operable
components which it has essentially completed and that Joslyn is therefore entitled to a
closure under the mentioned documents.
•
While RER does not want to become embroiled in the release sampling/risk assessment
issues, we do have a strong interest in delisting. This, together with the assurances
available under the Land Recycling Act certifying completion of the developers'
remedial action and providing liability protection, are essential for the completion of a
redevelopment financed with customary market institutions.
We also have a strong interest in assuring that the synergies of redevelopment be
employed to reduce the overall cost of remediation. For instance, the use of structures and
park and drive areas can provide physical barriers that eliminate the risk of exposure of
persons occupying the site. Development also creates the possibility of institutional
controls such as a health and safety and contingency plans.
As we said during our meeting on June 25 the institutional controls and physical
barriers created by development usually occur after delisting since delisting is necessary
for the development. Because of the current impasse, however, we have looked very
intensely at the possibility of proceeding with development before delisting is completed.
Presently, RER is negotiating the development of a portion of the Joslyn site for a
national office, showroom and warehouse user. The development contemplates a 120,000
square foot building and private investment of $6 million. The project would begin in the
spring of 1999 and would add 200 jobs to the Brooklyn Center work force. RER believes
this presents an opportunity to resolve the sampling/risk assessment/delisting impasse
with a phased development and delisting along the following lines:
• RER continues with the development of this 120,000 square foot facility prior
to delisting of the Joslyn site.
• RER furnishes the site plan indicating the building footprint the park and drive
areas and the footing, foundation and utility trench locations. These barriers
are then considered as the "cap" for purposes of evaluating exposure to
persons occupying and working on the property.
• RER furnishes the worker health and safety plan and the contingency plan,
which provides for the protection of potentially exposed construction workers
and the management of any impacted soils encountered during construction.
• The developers' remedial action plan will include provisions for evaluation of
soil in the areas specifically planned for excavation and will provide for
geotechnical installations, which will preclude the downward migration of any
site contaminants.
• The Agency, Joslyn and RER will evaluate and finalize the Voluntary
Response Action Agreement and Easement/Restrictive Covenant previously
submitted by RER.
• Upon completion of the construction of the first phase of the development, the
portion of the Joslyn site in this phase will be delisted and the Certificate of
Completion for the first phase will be issued.
•
•
• The balance of the Joslyn site will not be delisted until the development of the
remaining site occurs.
RER believes that the potential for redevelopment can be achieved without the need for
delisting by following the course outlined above. This does raise the hurdles that RER
must clear in order to finance and develop the site. Nevertheless, we believe it is
achievable. Moreover, we are mindful that unless we are able to find an imaginative
solution to the present impasse, the enormous effort which the Agency and Joslyn have
made to bring this cleanup to a conclusion ever since the Consent Decree was signed in
May of 1985 will fail to return this site to productive use as a workplace and source of tax
revenue.
RER requests a meeting to resolve the issues of sampling and risk assessment on the 14''
of August at the Agency offices. We would suggest that the agenda include a discussion
of the risk assessment issues and would plan to have Dr. Jeff Stevens join us to address
these issues.
We have discussed this with Mr. Grabinski of Joslyn and he concurs that the effort we
began on June 25` should continue and he also concurs in the approach outlined above.
Sincerely yours,
JW
Maclay R. Hyde
Chairman
cc: Brad Hoffman, Director of Development, Brooklyn Center
•
City of Brooklyn Center
A great place to start. A great place to stay.
To: Mayor Kragness and Council Members Carmody, Hilstrom, Lasman and Peppe
From: Michael J. McCauley
City Manager
Date: August 14, 1998
Re: Budget Work Session: August 17th
Attached are the draft budget materials for the General Fund and a binder with the social service
requests. These budget materials are in their first review stage. The documents reflect revenues that
include
permit fees for renovation of Brookdale. This revenue is offset with expenditures for a
temporary full -ti
p y me inspector and an increased amount in contingency. The column labeled
"Manager Recomd" is not in final form and exceeds the final amount that will be recommended. The
General Fund budget will be in balance when presented to the City Council for approvals.
Current revenue estimates are:
Operating: 12 738 107
P � ,
Total with Police/Fire bonds & street bonds: $13,711,760
Departmental Requests: $13,958,152
Total Revenue: $13.711.760
Deficit: ($246,392)
The current status of the budget preparation has a gap of approximately $55,000. The gap between
the Manager's Recommended and revenues is $147,183, with $95,000 of additional reductions
identified. Those reductions would come by eliminating:
Human Resources software: $ 5,000
MIS Technician $39,211
Fire reduction $30,000
Reduced personnel budget $18,000 (this is reduction from central supplies)
Reduced computer purch. 3 000
$95,211
In the revenue portion of the budget, recreation fees are budgeted at lower levels that reflect current
and recent past revenue rates. Revenues are increased by lodging tax receipts that reflect current
receipts, but not increasing over current receipts. Sharon Knutson is reviewing fees based on last
i year's study and City Council direction. This will result in some modest increases to follow the
6301 Shingle Creek Pkwy, Brooklyn Center, OLIN 55430 -2199 • City Hall & TDD Number (612) 569 -3300
Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494
An Affirmative Action /Equal Opportunities Employer
• direction the Council set last year on fees.
Issues:
1. Social Services.
The Council is asked to direct how the monies are to be allocated among the requests as set forth in
the materials. The amount of money in this draft is at last year's level and no allocations of that
money, except amongst the joint powers agreements has been made.
2. Consulting.
The budget summary sheets now refer to "Purchased Services" rather than "Consulting" for the
of the following grouping g
Charter Commission
Professional Services
Benefits Administration
Legal Services
Audit & Financial Services
Medical Services
Instructors
® Casual labor
3. CARS Administration
Recreation Administration has a narrative for CARS administration to reflect the broader scope of
responsibilities. In a
p i future draft, CARS administration may be separated from Recreation
Administration into two separate sections of the budget.
4. Personnel
The budget reflects retention of the full -time position in Administration that was reduced to a part-
time position earlier this year as an experiment moving a person from Community Development to
the front desk. Actual experience and the auditor's delineation of limitations on the use of personnel
(Auditor has indicated use of assessing secretary and water billing clerks poses audit control
problems), indicates that having shifted permits to the front, we need to staff the front desk with 2
people to cover absences and provide service. The shift has improved service. The position will be
reconfigured as customer service.
The fire chief has requested additional part-time pay for drills and duty. Drill pay was added in the
1997 budget ($35,000). The Chief's memorandum in attached. His original request was for $30,000
in 1999. He has modified his request to an additional $10,000 over the next 3 years.
• The budget draft includes an MIS technician. Ms. Berg has made this request, but is on maternity
• leave. I have not had an opportunity to discuss this position with her, but I doubt that it would be
included in my recommendation to the Council.
Public Works is requesting an additional engineering technician and the reduction of the use of
seasonal personnel as a partial offset to the cost of an additional technician. The specific justification
is in keeping up with the updating of project information as set forth in Ms. Spector's materials.
With specific performance goals, this position appears to be justified.
The budget reflects an additional full -time temporary inspector. This inspector would only be hired
if Brookdale went forward with its renovation. $62,000 is included in the budget for this position
and $202,000 in increased fees is included in the revenue portion of the budget. Contingency has
been set at $199,681. The net contingency in the budget at this point is $59,000:
Brookdale permit revenue $202,000
Inspector (62.000)
Net Revenue $140,000
Contingency in Budget $199,000
Brookdale Net Revenue (140.000)
Net Contingency $59,000
This treatment keeps the budget insulated from the effects of not receiving the revenues, since the
• inspector would not be hired and the contingency not spent. This also reflects the fact that timing
may result in the inspector being hired for less than a year, but carried over into 2000.
Police Building Maintenance includes a full -time custodian position. Mr. Glasoe has reviewed a
number of options, including a janitorial service, and has recommended this as the most effective
approach.
Central Supplies includes $74,800 in wages and benefits over from last year to provide for additional
assistance. I will be proposing that instead of hiring a department head level person to assist in the
projects and management, that an entry level administrative assistant/special projects person be hired
at a cost $18,000 to $20,000 lower. That position would be in administration and be assigned to
special projects. For example, the person could relieve Tom Bublitz of portions of the 53rd project,
work on issues at the Heritage Center etc. This would provide more flexibility in directing the
assistance where it is needed, rather than having another department head level position that would
not be as versatile and would be more expensive and harder to recruit. With an entry level position,
there would be anticipated turn over and opportunities to evaluate continuation.
5. LOGIS & COMPUTERS
Logis charges in the General Fund are up, even though an entire program has been dropped. The
recreation system is being purchased directly from the vendor. The cost of going through Logis has
• been approximately $14,000 per year. We are budgeting a one -time fee of $14,000 to purchase a
license form the vendor and paying $4,000 for annual use and support. The cost of the police mobile
computing devices has increase approximately $10,000 for 1999. Logis is also talking about a
contingency charge of $25,000 for a new financial software above the budgeted amount.
• Generally, there are issues remaining in the budget generally and in planning for the future related
to requests for additional or improved technology. Maintenance costs of all systems based on
computers, such as the telephone system etc. are increasing in cost to maintain. At the department
head meeting yesterday, Ms. Chambers was assigned the task of coordinating, with a temporary
person, a complete review of the year 2000 issues. We have been making progress on inventorying
and checking this out on main systems, but need to go through smaller systems and operations.
6. Capital Items
The fire department is requesting an additional $10,000 for the replacement of the salvage truck
above the accumulated depreciation.
The police department requested an additional Taurus for the neighborhood liaison. My
recommendation will eliminate the additional car, replace a Taurus in the normal course with a
smaller car, have the captain's car be replaced with one of the scheduled Crown Victoria vehicles.
This will result in no increase in the number of cars and reduce the cost of one of the replacements
to be purchased in 1999. My recommended budget will also eliminate $8,000 for a multi - terrain
vehicle. This will be changed to leasing a golf cart for trail patrol.
The budget also includes $9,000 for new aerials of the city that were last done in 1989. $14,000 is
included for the special assessment against park property for the Bellvue project. $5,500 is included
• for special fencing behind hockey goals to protect persons in the area. $20,000 is included to replace
the large copier at City Hall.
7. Transfers.
The level of transfers to the Special Assessment Construction Fund for street projects is level at
$394,197. This amount will need to be increased in future budgets to keep the program going.
8. Year 2000 Celebration
Civic events are funded at the same level as 1998. Included is money for Earle Brown Days police
overtime and an unallocated $3,000 for civic events. The Earle Brown Days Committee has not
requested any specific amount of contribution for City participation in the Year 2000 celebration they
have proposed.
9. Health Insurance
Preliminary indications are that health insurance premiums will rise dramatically. This will put
pressure on the City's contribution in union negotiations.
10. Miscellaneous Issues
• With increasing lodging tax receipts, I would like to have a discussion on whether any portion of
increases should be dedicated to the Heritage Center.
11. Five Year projections
Enclosed are updated versions of the projections using requests from updated 5 year projections from
departments. Most departments have projected minor fluctuations in expenditure requests and are
therefore not included in the Changes /Additions portion. Public Safety continues to make rather
substantial projections for major personnel and equipment additions. as indicated in the projections,
our revenue stream will not support any major changes. Of concern also is the need to adjust our
capital transfers for street construction etc. to provide for real growth.
i
General Fund Revenues 08i1_4
-- ------ - - - - -- ----------- - - - - -- ------ - - - - --
1998 1999 2000 2001 2002 2003
�perating) Property Tax Levy $6,332,314 $6,514,597 $6,710,035 $6,944,886 $7,153,233 $7,367,830
Est. Uncollectible ($189,969) ($195,438) ($201,301) ($208,347) ($214,597) ($221,035)
Misc. Taxes $461,000 $551,000 $573,040 $590,231 $607,938 $626,176
Licenses & Permits $364,585 $596,270 $363,725 $374,636 $385,876 $397,452
Intergovernmental Revenue $248,570 $258,519 $263,689 $268,963 $274,342 $279,829
PERA Aid $34,365 $34,365 $34,365 $34,365 $34,365 $34,365
HACA $1,308,130 $1,307,465 $1,307,465 $1,307,465 $1,307,465 $1,307,465
LGA $2,012,749 $2,069,744 $2,131,836 $2,185,132 $2,239,761 $2,295,755
Police Pension Aid $245,000 $236,535 $236,535 $236,535 $236,535 $236,535
Charges for Services $21,900 $23,000 $23,000 $23,690 $24,401 $25,133
Public Safety Charges $23,700 $23,050 $23,050 $23,050 $23,050 $23,511
Recreation Fees $425,794 $ 424, 900 $ 424,900 $437,647 $450,776 $464,300
Community Center Fees $411,200 $388,100 $ 399,743 $407,738 $415,893 $424,210
Court Fines $192,000 $186,000 $186,000 $187,860 $189,739 $191,636
Misc. Revenues $12,000 $12,000 $12,000 $12,000 $12,000 $12,000
Interest Earnine_ s $300,000 _$308,000 .- , _ $314,160 _ $317,302 $320.475 $323.679
$12,203,338 $12,738,107 $12,802,242 $13,143,154 $13,461,250 $13,788,841
% Increase 4.38% 0.50% 2.66% 2.42% 2.43%
Parameters 1999 2000 2001 2002 2003
Property Tax Levy 2.88% 3.00% 3.50% 3.00% 3.00%
Est. Uncollectible 2.88% 3.00% 0.03 0.03 0.03
Misc. Taxes 19.52% 4.00% 0.03 0.03 0.03
Licenses & Permits 63.55% -39.00% 0.03 0.03 0.03
Intergovernmental Revenue 4.00% 2.00% 0.02 0.02 0.02
PERA Aid 0.00% 0.00% 0 0 0
HACA -0.05% 0.00% 0 0 0
LGA 2.83% 3.00% 0.025 0.025 0.025
Police Pension Aid -3.46% 0.00% 0 0 0
Charges for Services 5.02% 0.00% 0.03 0.03 0.03
Public Safety Charges - 2.74% 0.00% 0 0 0.02
Recreation Fees -0.21% 0.00% 0.03 0.03 0.03
Community Center Fees - 5.62% 3.00% 0.02 0.02 0.02
Court Fines -3.13% 0.00% 0.01 0.01 0.01
Misc. Revenues 0.00% 0.00% 0 0 0
Interest Earnings 2.67% 2.00% 0.01 0.01 0.01
COMPUTATIONS FOR LEVY:
Property Tax Levy $6,515,427 $6,709,495
Street Bonds
EDA Levy ($183,113) ($194,898)
$6,332,314 $6,514,597
Comparison of Revenue to Expenditures if no change 08/14/98
1998 1999 2000 2001 2002 2003
Balanced
ax Increase 2.88% 3.00% 3.50% 3.00% 3.00%
. otal Revenue Increase 4.38% 0.50% 2.66% 2.42% 2.43%
Expenditure Increase: 4.38% 2.89% 3.45% 3.33% 3.08%
Revenues $12,203,338 $12,738,107 $12,802,242 $13,143,154 $13,461,250 $13,788,841
Expenditures $__12__,_203.3_3 1 $13.558.025 $14,009,352 $14,440,200
(no changes) $0 ($303,846) ($414,871) ($548,101) ($651,359)
Note: debt service for police /fire bonds is not included as it will be offset by levy increase for debt.
Note: 2000 Expenditrues adjusted (60,000) for inspector
Changes:
Police Operating for new blde. _ $65.000 $65.000 $65,000 $65,000
Impact of Changes: ($368,846) ($479,871) ($613,101) ($716,359]
Chan .2es /Additions in - 5 Year Reauest $403.732 $411,503 $571,308 $644,085
Imapct of Requests ($772,578) ($891,374) ($1,184,409) ($1,360,444)
5 Year Request
1998 1999 2000 2001 2002 2003
�olice Patrol
add officers 1 ea. year $56,959 $117,336 $181,283
capital $128,000 $60,000
Detective
add detective $58,000 $61,532 $63,378
capital $12,000
add vehicle $15,000
Support Services
add personnel: cso, dispatcher, part CSO $93,732 $96,544 $99,440 $102,423
capital $30,000
Fire
add pay $10,000 $20,000 $20,000 $20,000
full -time $150,000 $150,000
Emergency Prep.
siren replacement $26,000 $27,000 $28,000 $29,000
signal system override $89,000 $93,000 $95,000 $98,000
TOTAL $403,732 $411,503 $571,308 $644,085
EXPENDITURE BY OBJECT 08/14/98
1998 1999 2000 2001 2002 2003
Requested
W alaries & Wages $6,576,342 $6,941,641 $7,149,890 $7,364,387 $7,600,047 $7,828,049
ringe Benefits $1,561,620 $1,682,283 $1,766,397 $1,854,717 $1,910,359 $1,967,669
Supplies $530,818 $549,635 $563,376 $577,460 $594,784 $612,628
Purchased Services $450,449 $445,887 $450,346 $459,353 $468,540 $477,911
Communications $225,055 $230,635 $237,554 $244,681 $252,021 $258,322
Repair Rental & Maint. $391,134 $430,122 $443,026 $456,316 $470,006 $484,106
Other Contractual Serv. $758,422 $834,782 $851,478 $868,507 $885,877 $903,595
Central Garage Rentals $940,704 $953,727 $972,802 $992,258 $1,022,025 $1,042,466
Insurance $127,000 $125,000 $127,500 $130,050 $132,651 $135,304
Utilities $479,450 $509,350 $524,631 $540,369 $556,580 $573,278
Capital Outlays $310,555 $374,925 $393,671 $413,355 $434,023 $451,383
Transfer to Other Funds $1,378,425 $1,384,971 $1,433,445 $1,490,783 $1,542,960 $1,589,249
Administrative Service ($315,538) ($315,487) ($324,952) ($334,700) ($344,741) ($351,636)
Reimb. from other Funds ($400,000) ($422,000) ($434,660) ($447,700) ($461,131) ($474,965)
Cost of Sales $37,000 $33,000 $33,660 $34,333 $35,363 $36,070
Contingency $136,130 $199,681 $205,671 $211,842 $218,197 $224,743
$13,187,566 $13,958,152 $14,393,835 $14,856,011 $15,317,562 $15,758,172
% Over Previous Year 5.84% 3.12% 3.21% 3.11% 2.88%
Adjust for Debt Service ($984,228) ($990,824) ($990,824) ($990,824) ($990,824) ($990,824)
Adjusted Total: $12,203,338 $12,967,328 $13,403,011 $13,865,187 $14,326,738 $14,767,348
% Over Previous Year 6.26% 3.36% 3.45% 3.33% 3.08%
1998 1999 2000 2001 2002 2003
1 8--arameters
Salaries & Wages 5.55% 3.00% 3.00% 3.20% 3.00%
Fringe Benefits 7.73% 5.00% 5.00% 3.00% 3.00%
Supplies 3.54% 2.50% 2.50% 3.00% 3.00%
Purchased Services -1.01% 1.00% 2.00% 2.00% 2.00%
Communications 2.48% 3.00% 3.00% 3.00% 2.50%
Repair Rental & Maint. 9.97% 3.00% 3.00% 3.00% 3.00%
Other Contractual Serv. 10.07% 2.00% 2.00% 2.00% 2.00%
Central Garage Rentals
1.38% 2.00% 2.00% 3.00% 2.00%
Insurance -1.57% 2.00% 2.00% 2.00% 2.00%
Utilities 6.24% 3.00% 3.00% 3.00% 3.00%
Capital Outlays 20.73% 5.00% 5.00% 5.00% 4.00%
Transfer to Other Funds 0.47% 3.50% 4.00% 3.50% 3.00%
Administrative Service -0.02% 3.00% 3.00% 3.00% 2.00%
Reimb. from other Funds 5.50% 3.00% 3.00% 3.00% 3.00%
Cost of Sales -10.81% 2.00% 2.00% 3.00% 2.00%
Contingency 46.68% 3.00% 3.00% 3.00% 3.00%
is
��ppKtYN CENT�_
yptUNTEER
Brooklyn Center Fire F
Memorandum IRE DEPT.
TO: Michael McCauley City Manager
FROM: Ron Boman Fire Chief 0-
SUBJECT: Volunteer Firefighter Pay
DATE: July 24, 1998
The following is an update of what fire departments in the area pay their volunteer
firefighters. I have surveyed other Fire Chiefs in the surrounding communities as to what
they pay their volunteer firefighter per hour from $6.00 per hour to $15.00 with the
difference in the pay rate based upon certification and continuing education. Your pay -
increase once you complete Firefighter I, II, III and complete other fire related courses.
• Most other fire departments also pay their officers at a higher rate than the firefighters, with
some of the departments giving them a monthly salary running from $75.00 to $200 per
month. Some of the departments are also furnishing take home cars for their Asst. and
District Chiefs.
I feel that to implement a 3 year plan based on $10,000 per year as additional
compensation for our firefighters is not excessive, but only realistic in our ability to recruit
and retain our volunteers in our City.
Most fire departments pay their firefighters for anything they do, basically as soon as they
enter the fire station they are being compensated. Our fire department still saves the City
over $84,000 by not being paid for fire calls. I based this on 500 calls times 21 firefighters
responding, which is our average night and weekend response.
When you figure that the City of Brooklyn Center is receiving fire protection for less that
the cost of 3 full time people,and this includes our fire inspectors, training officers, Asst.
Chief and part time secretary the monies spent are truly a bargain for our City.
In closing I would like to request a $10,000 for the firefighters in 1959, and with draw my
request for additional increases for my position just accept the ;proposed 3% yearly
increase.
I have enclosed a copy of the City of Anoka's fire personnel survey of December 1997.
i TUG SURVe'art 1)
CITY OF ANOKA
FIRE: PERSONNEL
December, 1997
IF YES, WHAT IS IIOW MUCH DOLLAR AMOUNT
NUMBER THE 1998 HOURLY WAS LAST CONTRIBUTED TO
OF FIRE RATE: (If you don't RAISE % OR RELIEF
CALLS DO YOU HAVE VOLUNTEER, FULL- have a rate for 1998, DOLLAR ASSOCIATION BY
CITY CONTACT PHONE k PER YEAR TIME FIREFIGHTERS OR BOTH? use 1997) AMOUNT? MUNICIPALITY
EXCLUDING STATE
AID
BOTH
VOL. TIME T
Andover Dan Winkel 755 -9825
Anoka - Champlin Buzz Bickford 421 -6630
Brooklyn Center Ron Boman 569 -3360 788 X $10/1u. drills; $5.50/hr 3% $32,000
duty shin
Brooklyn Park lames Driste 493 -8026 X $8.26 - $10.79 3% $16,422 in 1997
Chaska Daryl Brengman 606 -7300 750 X $8.78/hr. 3% $6.00
Columbia Hcights Charlie Kewatt 782 -2830 1,196 X $6.00 - $10.50/lu. Fire Varied per step -0-
calls; $5.00 - 57.00 /hr.
duty & drills
Coon Rapids Tim Fanner 767 -6 3,500 X Vol. 59.00,1u. 5.50/hr. -0-
Cottage Grove Dave Dally 458 -2860 305 X $7.00/hr. 3% -0-
(1350 fire
and medical)
Eagan Holly Duffy 681 -4602 862 X 3% 5142,503
I
IF YES, WHAT IS IOW MUCH DOLLAR A �tF
NUMBER THE 1998 HOURLY WAS LAST CONTRIBUI•ED TO
OF FIRE RATE: (If you don't RAISE % OR RELIEF
CALLS DO YOU HAVE VOLUNTEER, FULL.- have a rate for 1998, DOLLAR ASSOCIATION BY
CITY CONTACT PHONE # PER YEAR TIME FIREFIGHTERS OR BOTH? use 1997) AMOUNT? MUNICIPALITY
EXCLUDING STATE
AID
FULL-
. ::.:...:: ...:
c;:iy'• :•.:.:c <::;!:::i +.:;;
. ........... ....::..:..:.....,.:...::.. ; < ; ,,;:a:::,:.' VOL. T IME BOTH
Elk River ._ Lori Johnson 4414909 402 x $8.00 - $8.75/hr. $17,500
Golden Valley Jeanne Andre & Mark 593 -8014 700 x $6.36 -$10.07 6 _0-
Kuhnly
Lakeville Cindi Joosten 985- 4490 654 x $105,781
Danny Bmth 985 -4488
Maple Grove Scott Anderson 494 -6081
Mendota Heights - (Fire Kevin Batchelder 452 -1850
Dept. also protects
Sunfish Lake, Lilydale,
Mendota)
I
New Brighton Barb Jeanetta 638 -2046
New Ilope Douglas Smith 531 -5120
Plymouth Jeanette Sobania 509 -5070 1,117
$8.75 $.25nhr. -o-
Prior Lake Dave Chromy 447 -4230 480 x $6.75/hr. $.50/hr. -0-
Ext. 500
Robbinsdale Marcia Glick 531 -1258
Rosemount Susan Walsh 322 -2002 x $8.25/hr. calls -0- $26,000
$6.00/hr. Training
Roseville Karen Kurt 490 -2202 700 2.9% $139,977
St. Anthony Richard Johnson 788 -4885 650 x $12.99 - $15.05 3% $6,000
2
IF YES, WHAT 1S IIOW MUCK
DOLLAR Ab1UUN'f
NUMBER THE 1998 HOURLY WAS LAST CONTRIBUI'ED TO
OF FIRE RATE: (If you don't RAISE % OR RELIEF
CALLS .' DO YOU HAVE VOLUNTEER, FULL - have a rate for 1998, DOLLAR ASSOCIATION BY
CITY CONTACT PHONE 1f PER YEAR TIME FIREFIGIITERS OR BOTH? use 1997) AMOUNT? MUNICIPALITY
EXCLUDING STATE
...:..:.::.
AID
, ...., TIME FULL-
:S
...... :.... ... .. ........t..:r:::..:::.:
I
ee
Shako
P Marilyn Remer 445 -3650
So St Paul Pat Deheny 450 -8740 1,800
X
Stillwater Marcy Cordes 439 -6121
White Bear Lake Tim Vadnais 429 -8367
firesur
i
I
i
3
TUG SURVI' art 2) •
CITY Or A OKA
FIRE PERSONNEL
December, 1997
TOTAL NUMBER WHAT WAS YOUR
OF VOLUNTEER PERSONNEL COST
FIREFIGHERS AS FOR VOLUNTEER ANNUAL 1998 SALARY FOR THE ANNUAL 1998 RATE FOR FIRE
TOTAL FIRE OF DECEMBER FIRF.FIGHTF.RS FIRE CHIEF -IS POSITION FULL MARSHAL - IS POSITION FULL TIME
CITY ISO RATING POPULATION BUDGET 31 19977
R 1997? TIME OR NOT? OR NOT?
Andover 9 nit al areas; 6 23,000
urban areas
Anoka - Champlin 4 18,000 Anoka
19000
Champlin
Brooklyn Center 5 29,000 $603,820 40 $150,000 $62,294 Yes $12.56/hu No
Brooklyn Park 4 62,000 51,074,4.17 59 $253,114 $82,352 Yes $73,182 Yes
Chaska 5 15,000 $200,000 40 $100,000 FT Volunteer No FT Volunteer
Columbia lleights 4 19,000 $731,616 20 $79,630 $77,617 Yes $58,280 Yes
Coon Rapids 5 62,000 $2,114,519 20 $18,400 $71,351 Yes $55,112 Yes
Cottage Grove 4 28,700 $644,800 67 $148,000 $59,084 Yes $47,390 Yes
Eagan 4 6,0,000 $878,200 95 $494,300 $10,800 No $42,4615 Yes
Elk River 5 14,000 $262,100 34 $72,000 $58,400 Yes - -
Golden Valley 4 20,947 $497,880 50 $167,312 $73,682 Yes $48,081 Yes
Lakeville 4 37,500 $630,111 70 $390,000 $9,286 including No $56,908 including Yes
benefits bcnefits
1
i
TOTAL NUMBER *r WAS YOUR
OF VOLUNTEER PERSONNEL COST
FIREF{GHERS AS FOR VOLUNTEER ANNUAL 1998 SALARY FOR T1 1E ANNUAL 1998 RATE FOR FIRE
TOTAL FIRE OF DECEMBER, ' FIREFIGHTERS FIRE Cl IIEF - IS POSITION FULL MARSHAL -IS POSITION FULL TIME
CITY ISO RATING POPULATION. BUDGET `.: 31, 1997? ",;.>,:;: FOR 1997? TIME OR NOT? ..' :. OR NOT?
r M �
..... > ....... .. < .:r .. ..... .... "«.'s: '•.¢N;t:'; <s£':X:a.. ':4r> � L'Tl.I1�
:
�uM
.. >. .sr. ... ....::.... ..:.......r... t � .. ... ... .. r. .. � .t �.. �
... .a .. ... ... .. ....... ....... .... ... .... A.
Maple Grove 4 45,624
Mendota Ileights 4 11,000
New Brighton 5 22,200
New Hope 4 22,000 -
Plymouth ? 57,000 $943,614 Fit $275000 $72,823 Yes
Prior Lake 5 14,000 $210,000 38 $61,000 $1,000 Volunteer N/A
Robbinsdale 4 14,400
Rosemount 5/10 12,500 $169,200 39 $125,500 $7,800.00 PT $18.75/hr. PT
Roseville 3 33,485 $753,168 80 $301,965 Volunteer $48,706 Yes
St. Anthony 5 8,000 $443,800 19 $36,800 $50,901 Yes $48,878 Yes
I
Shakopee 5 14,600
South St. Paul 4 20,250 $1,585,000 -0- -0- $60,000 Yes FT Captains are Fire
Marshals
Stillwater 3 16,500
White Bear Lake 3 25,000
firesur2
I I
2 II '
I
i
CITY OF BROOKLYN CENTER
^� 1999 BUDGET
REQUEST FOR ADDITIONAL PERSONNEL
1. Division Name: Engineering Services
2. Division Number: 443
3. Position Title: Engineering Technician H
4. Number Required: 1 5.. Pay Grade D17
6. Salary or Wage Range: From $12.581 To $15.310 per hour (`98)
7. 1st Year Cost: $
1 Total compensation, at estimated `99 rates = $36,673
2) Estimated 60% chargeable to projects = $22,004
3) Estimated 40% not chargeable to projects = $14,669
4) Reduction in GF cost for PT and OT = $8,479
5) Net impact on general fund budget = 4) - 3) = $6,190
8. Indicate Need for Position(s)
( ) New Operation ( ) Expanded Services ( X ) Increased Work
9. List below the job duties to be performed in the requested position(s).
Duties include the following: survey field work, construction inspection, assist in design
of construction projects, perform computations of item quantities, draw plans, prepare as-
built construction drawings, microfilm or scan records, respond to daily data requests
from developers and others for utility and as -built information, and update city maps.
Additional duties include traffic counts, sight triangle surveys, spot surveys requested by
other divisions /departments and others, updating of utility, easement and property files,
and miscellaneous field work.
Engineering Technician 11
10. Specify how the above listed job duties are currently performed.
By part time and intern staff, when available; on an as time allows basis by. the
Engineering Tech IIIs; or not at all.
11. Explain the need for this position in detail.
The engineering technician staff currently consists of an Engineering Tech IV and three
Engineering Tech IIIs. Staff is responsible for design and management of improvement
projects; technical oversight and support for the street, park, and utility divisions of
Public Works as well as divisions within Community Development; technical record
maintenance such as mapping, benchmarking, traffic counts, permits and performance
deposits for work within the right of way, utility as- builts, plats, easements, and
subdivision and maintenance agreements; and coordination with other agencies such as
NIn/DOT, Hennepin County, MCES, and Hennepin Parks on their improvement and
maintenance projects.
The existing staff is multi functional in that the technicians perform all preliminary
surveying, design, AutoCAD plan preparation, construction survey staking, and
inspection. This is different from most small municipalities and private sector firms
where technicians typically perform only some of these tasks. In a recent survey of
surrounding municipalities, Brooklyn Center typically produces the greatest dollar value
of construction and reconstruction produced solely by City staff. The multi - purpose task
performance of our engineering technicians has provided for greater efficiency and
continuity in completing a project from start to finish. Knowledge of all tasks also allows
projects and operations to proceed effectively when a technician may be assigned to
another task or be absent, and work duties can be easily assumed by another technician.
The Neighborhood Street and Utility Improvement Program (NIP) consumes nearly all
available man -hours for the existing staff. As a result, other necessary projects and
activities have fallen by the wayside.. Not only must we eliminate the backlog of tasks,
but we must change the way we do business so that we don't fall behind again. An
additional full time engineering technician at level 2 is essential and is the Public Works
Department's highest priority goal. Without additional staff help, the NIP cannot
continue at its current pace and expenditure level. The division has until now been able
to get by because skilled part time help happened to have been available through the
winter and spring to assist with data collection, design, and construction staking. The
division cannot rely on part time or intern help on a continuing basis. Without an
additional position, the NIP will have to be scaled back to assure that not only the
• neighborhood projects can be completed on a proper and timely basis, but that other
division responsibilities which have lapsed can be reinstated.
Engineering Technician II
1) The ongoing Neighborhood Improvement Program has substantially increased the
workload of the engineering technicians. The automation of data collection,
design and drawing, and construction staking has resulted in efficiencies that
allow much larger project areas to be completed and completed in- house.
However, automation cannot replace a body. A survey crew still needs to be
staffed by at least two people, and the crew needs to start field work in April and
go until Thanksgiving. Design work begins in late September and runs through
May. Punch lists from previous years' projects need to be inspected in April and
May while at the same time work on new projects begins in early May.
Generally, part time help can be counted on only during late May to late August
or early September. Just on construction projects, we are short a body in April
and May and then September through November -- five months out of the year.
Without an additional engineering technician, either the scope of the projects
would have to be reduced, or the projects would have to start later in the year,
with completion the following year.
2) The increased NIP workload has meant the division has neglected other lower -
priority but still important activities: as -built construction drawings (3 years
behind), microfilm records, daily requests from developers and others for utility
and as -built information, and updating city maps on ArcView GIS (the water main
map has not been updated since 1985, while the other maps date from 1992).
Additional tasks such as traffic counts, sight triangle surveys, spot surveys
requested by other divisions /departments and others, and updating of utility,
easement and property files have been neglected, taken over by part time help, or
delegated to the clerical staff.
3) The NIP and the major utility projects are the most visible projects, and are
assigned a higher priority. However, there are a plethora of smaller, routine
projects which need to be fit in between the larger projects, and which may fall by
the wayside during busy times. These include: sealcoating, sidewalk repairs, trail
repairs and extensions, storm sewer outfall repairs, pond maintenance, stream bank
erosion control, retaining wall repairs, landscaping, streetscaping, minor utility
repairs, pedestrian bride repairs, traffic signal maintenance, playground
installations, and miscellaneous park improvements. Equally as important,
smaller -scale infrastructure status reports often fall by the wayside because there
is no one to do them. For example, until very recently, there was no way to
gauge the extent of retaining wall repairs necessary in order to develop an
improvement project schedule because they had never been inventoried and
evaluated. This was a task which the en intern was able to complete
before she left to take a full -time job. Without the intem's assistance, or if she
had left sooner, the report still would not have been completed.
4) updating of records is often looked at as important but not necessarily urgent.
However, reliable and accurate as- builts and records are especially important as
Engineering Technician II
Public Utilities, Police, and Fire rely on these not only in routine situations, but
all in emergencies, when engineering assistance may not be available. Providing
correct infrastructure records to developers and contractors is especially critical.
These types of "housekeeping" activities are easy to ignore, but incorrect records
can cause not only delay in repair or construction, but also significant expense.
The backlog of as- builts must be eliminated, and additional assistance is
necessary to provide for this activity on a regular basis.
5) Design and construction expectations are higher than in previous "generations."
For example, in previous years, there was not the need for the increased level of
design related to storm drainage improvements, including not only storm sewer
design but also detention pond design and treatment calculations. Another
important aspect is that a considerable amount of effort is expended simply in
interaction with residents. Raised expectations for customer service means much
more time and attention is paid to the little details which are small in the scope of
work but extremely important to the property owner. This may result in an extra
level of design to accommodate resident preferences, or additional inspection
time. Working in established neighborhoods also means spending time with
residents to work around their landscaping, fencing, irrigation systems, etc.
•
summary
When Brooklyn Center was in `construction mode' it employed an Assistant City
Engineer and an additional technician. In the conversion to `maintenance mode' in the
early 1980's, the ACE was replaced by the paraprofessional engineering technician IV,
and two retiring Tech IIIs were replaced with a single Tech III. Brooklyn Center has
now entered `reconstruction mode.' While automation has certainly increased the level
of efficiency at which the division operates, for many activities there is no substitute for
additional, trained people to produce the expanded amount of work. It is essential that
a Tech II be added to the complement of engineering staff to address the increased
workload and assure the ability to continue the Neighborhood Street and Utility
Improvement Program.
12. Additional cost associated with requested position(s):
Contractual Services $ Supplies $ Capital Outlays$
At this time no additional costs would be associated with this position. However, a PC
may need to be requested in the future if adequate "hand me downs" are not available.
Adequate space and a workstation are available. Periodic minor training and safety
equipment costs would be scheduled as a part of the regular operating budget.
• PUBLIC WORKS DEPARTMENT
1998 General Fund Budget
Compared To
1999 General Fund Request
u gee Requested ?
Division '998 1999
443 Engineering $ 380,104 $ 430,063
444 Public Works $ 195,329 $ 204,434
445 Street Maintenance $ 941,086 $ 897,029
446 Traffic Control $ 174,555 $ 181,746
447 Snow & Ice Control $ 191,092 $ 200,403
448 Street Lighting $ 134,000 $ 134,500
449 Park Grounds Maintenance $ 302,388 $ 322,234
450 Park Facilities Maintenance $ 275,881 $ 276,930
451 Maintenance for Recreation Programs $ 61,209 $ 64,195
452 Forestry $ 106,829 $ 109,419
454 Ice & Hockey Rinks $ 93,765 $ 102,541
Subtotal , $ 2,856,238 $ 2,923,494
Less Engineering Tech time charged $ 159,685 $ 187,640
to improvement projects
k.
Net Total $ 2,696,553 $ 2,735,854
increase 1.46%
1996 approx part time wages & FB charged to projects $ 24,059
1997 approx part time wages & FB charged to projects $ 34,651
1999 expected part time wages & FB charged to projects $ 11,905
CITY OF BROOK CENTER •
REVENUE BUDGET WORKSHEET BY FUND
1999 BUDGET
1997 1998 1998 1999
1996 AS OF 1997 AS OF ADOPTED PROJECTED
Object Code & Description ACTUAL 07/31/97 ACTUAL 07/31/98 BUDGET BUDGET
FUND GENERAL 001
I I i 1
3009 Gross Property Tax Levy 0 { 0 1 01 01 7,374,5441 7,563,304
1 1 1
3010 Est Uncollectible Tax Levy 0 1 0 I 01 01 - 247,9711 - 253,371
I I I I I
3011 Net Current Ad Valorem Taxes 5,722,795 1 3,258,985 1 5,865,7551 3,714,4681 01 0
I I 1 1 1
3012 Delinquent Ad Valorem Taxes - 10,307 I - 16,746 1 - 54,5581 -9641 01 0
3013 Penalties & Interest on Taxes - 17,357 I -5,121 I - 8,2831 - 2,8931 01 0
3017 Rents -Tax Revenue 91 i 100 1 1001 01 01 0
{ I 1 1 1
Property Taxes TOTAL 5,695,223 I 3,237,218 I 5,803,0141 3,710,6111 7,126,5731 7,309,933
3021 Lodging Tax 424,419 1 226,810 1 523,7451 298,1751 460,0001 550,000
1 i l 1 1
3081 Special Assessments 671 1 0 1 1,0081 01 1,0001 1,000
3083 Penalties on Spec Assessments 0 1 0 1 21 11 01 0
3084 Interest on Special Assessment 564 1 121 l 1211 481 01 0
I I 1 1 1
Miscellaneous Taxes TOTAL 425,654 1 226,932 1 524,8751 298,2241 461,0001 551,000
3111 Liquor Licenses 115,865 I 11,325 I 132,2581 501 116,0001 132,000
3112 Beer Licenses 4,800 1 10 1 5,9101 751 4,8001 6,000
1 i 1 1 1
3113 Garbage Hauling Licenses 2,300 1 2,085 1 2,1801 2,7701 2,8251 3,225
3114 Taxi Cab Licenses 800 1 350 1 4751 5501 2,0251 2,700
3115 Mechanical Licenses 4,010 I 3,495 1 4,3951 4,1791 4,0001 4,500
3116 Pawn Shop Licenses 0 1 0 1 8,0001 01 01 8,000
3119 Service Station Licenses 1,925 1 40 I 2,3561 4601 2,6701 2,995
3120 Motor Vehicle Dealer Licenses 900 I 900 I 1,0131 1,4001 1,4001 1,575
III
CITY OF BROON CENTER •
REVENUE BUDGET WORKSHEET BY FUND Page 2
1999 BUDGET
1997 1998 1998 1999
1996 AS OF 1997 AS OF ADOPTED PROJECTED
Object Code & Description ACTUAL 07/31/97 ACTUAL 07/31/98 BUDGET BUDGET
3121 Bowling Alley Licenses 808 1 348 1 3481 1,0501 1,4001 700
1 1 1
3124 Miscellaneous Business License 2,050 12,659 14,0741 1,2381 2,0001 2,000
1 1 1
3126 Cigarette Licenses 1,125 192 2,0171 6501 3,2501 3,900
1 1 1
3128 Sign Permits 2,790 1,433 2,4531 1,9551 2,5001 2,500
3129 Rental Dwelling Licenses 21,107 1 5,621 7,4301 26,6241 28,2151 28,215
3132 Amusement Licenses 7,990 6,190 6,5501 7,2751 8,3001 8,960
1 1 1
3150 Animal Control Revenue 5,841 4,537 8,8721 3,4331 5,7001 8,000
1 1 1
3151 Building Permits 181,706 1 147,032 211,0421 157,0471 130,0001 280,000
1 1 1
3152 Mechanical Permits 29,275 29,732 51,6011 22,6071 30,0001 70,000
1 1 1
3153 Sewer & Water Permits 1,498 574 9861 4351 1,5001 1,000
3154 Plumbing Permits 17,211 13,754 23,2731 20,5461 18,0001 30,000
1 1 1
Licenses and Permits TOTAL 402,000 240,276 485,2311 252,3441 364,5851 596,270
3210 Federal Grants 0 0 68,1811 01 01 0
1 1 1
3212 Federal Grants Civil Defense 6,000 0 5,0001 01 7,0001 5,000
1 1 1
3240 State Grants 27,900 20,079 20,0791 8,4211 01 0
1 1 1
3242 State Grant Drug Policy 0 710 I 7101 01 01 0
1 1 1
3245 State Grant-911 Phone Service 10,619 4,551 12,7241 6,3261 10,7501 12,750
3247 State Grant Police Training 13,865 0 13,6751 01 14,0001 13,700
3250 Local Government Aid 1,865,664 961,082 1,922,1641 1,006,3751 2,012,7491 2,069,744
3251 Municipal St Aid for Streets 90,001 90,001 90,0011 90,0011 90,0001 90,000
3252 Police Pension Aid 242,013 1 0 1 236,5351 01 245,0001 236,535
• CITY OF BROOD CENTER •
REVENUE BUDGET WORKSHEET BY FUND Page 3
1999 BUDGET
1997 1998 1998 1999
1996 AS OF 1997 AS OF ADOPTED PROJECTED
Object Code & Description ACTUAL 07/31/97 ACTUAL 07/31/98 BUDGET BUDGET
3253 Pera Aid 0 0 17,1831 17,1831 34,365 34,365
1 1 1
3254 Fire Insurance Rebate 88,272 0 84,6191 01 88,2721 84,619
3255 Homestead Credit Aid 1,272,972 654,065 1,308,1301 653,5621 1,308,1301 1,307,465
3256 Local Performance Aid 0 16,047 32,0931 18,8891 37,7781 34,529
1 1 1
3270 Grants from Other Governments 0 9,000 bl 01 01 0
1 1 1
3273 School Crime Levy Revenue 770 386 8071 4211 7701 800
Intergovernmental Revenue TOTAL 3,618,075 1,755,920 3,811,8991 1,801,1771 3,848,8141 3,889,507
3310 Planning Commission Applicatn 9,200 3,900 3,8001 5,8001 5,0001 5,000
1 1 1
3311 Zoning Changes & Spec Use Prmt 2,425 3,375 4,4751 1,1791 3,0001 3,000
1 1 1
3312 Housing Maint Reinspection Fee 0 01 101 01 0
1 1 1 1
3317 Metro Section 8 Inspections 7,392 2,112 8,5921 4,3441 7,0001 8,500
1 1 1
3321 Sale of Maps & Documents 1,434 505 7981 6761 1,0001 800
1 1 1
3323 Sale of Plans & Specs 2,231 3,001 3,2111 3,1891 3,0001 3,000
1 1 1
3324 Filing Fees 90 0 01 301 1001 0
1 1 1
3330 Weed Cutting Charges 590 i 600 6801 9451 gool 700
1 1 1
3331 Abatement Fees 1,260 315 4051 3601 8001 400
3332 Assessment Searches 435 165 3301 2851 3001 300
1 1 1
3333 Assessment Processing Fees 40 0 I 01 01 01 0
1 1 1
3334 Research Charges 142 I 0 01 01 2001 0
1 1 1 1
3335 Final Plat & Vacation Fees 825 250 5001 4001 6001 500
3338 Diseased Tree Admin Charge 525 0 01 01 01 0
• CITY OF BROS CENTER •
REVENUE BUDGET WORKSHEET BY FUND Page 4
1999 BUDGET
1997 1998 1998 1999
1996 AS OF 1997 AS OF ADOPTED PROJECTED
Object Code & Description ACTUAL 07/31/97 ACTUAL 07/31/98 BUDGET BUDGET
3339 Tree Contractor Registration 0 725 875 I 6501 01 800
1 1 1
Charges for Services TOTAL 26,589 14,949 23,6661 17,8681 21,9001 23,000
3341 Fire Alarm Fees 150 i 150 i 1,8001 01 1501 150
3342 Burglar Alarm Fees 13,800 3,050 14,8001 2,8501 14,0001 15,000
3344 Tow Revenue 1,402 420 7711 1611 1,2501 1,000
I 1 1
3345 Police Service Revenue 1,848 797 1,2691 6721 1,2001 1,000
I 1 1
3346 Police Report Revenue 3,440 I 2,265 4,1451 2,1641 3,5001 3,500
1 1 1
3347 License Investigations 2,759 468 I 1,8351 1031 1,6001 1,400
3348 Private Security Contracts 0 948 9481 01 2,0001 1,000
Public Safety Charges TOTAL 23,399 8,098 25,5681 5,9511 23,7001 23,050
3361 Adult Recreation Programs 302,294 168,990 273,5901 166,0431 315,5241 310,000
3362 Teen Recreation Programs 12,484 12,154 15,4481 7,4961 13,5001 16,000
3363 Childrens Recreation Programs 81,193 48,697 77,9911 52,5161 90,5951 90,300
1 1 1
3364 General Recreation Programs 3,655 5,784 6,0771 6,8541 6,1751 8,600
1 1 1
Recreation Fees TOTAL 399,627 235,626 1 373,1061 232,9091 425,7941 424,900
3371 Memberships - Family 11,093 6,439 9,8941 6,9701 11,0001 11,000
3372 Memberships-Individual 19,455 10,128 18,4841 12,0601 21,0001 21,000
3373 Memberships-Family Water Slide 846 873 1,7871 9201 1,0001 2,000
1 1 1
3374 Memberships Ind Water Slide 121 854 1,2661 811 2001 1,500
3375 General Admissions Individual 143,846 I 84,712 124,4601 73,6861 160,0001 145,000
. CITY OF BROO CENTER 0
REVENUE BUDGET WORKSHEET BY FUND Page 5
1999 BUDGET
1997 1998 1998 1999
1996 AS OF 1997 AS OF ADOPTED PROJECTED
Object Code & Description ACTUAL 07/31/97 ACTUAL ,07/31/98 BUDGET BUDGET
---- - - - - -- -------- - - - - -- -------- - - - - -- ------- - - - - -- -------- - - ---- ------ --------
3376 General Admissions Groups 18,324 7,483 11,3311 11,2201 21,0001 18,000
3379 Swim Lessons 82,888 58,903 81,389 61,281 84,000 84,000
1 1 1
3380 Swim Club 0 1 0 1 01 01 01 8,000
3381 Locker Rental 8,848 1 3,914 1 6,5691 4,3151 9,0001 8,000
3382 Baby Sitting 1,106 632 1,0161 5821 01 1,100
3383 Concessions 61,747 28,079 41,6751 28,3881 65,0001 47,500
1 1 1
3384 Special Events 13,689 3,791 13,5761 3,2021 14,0001 14,500
3385 Game Room 6,123 2,685 4,7801 2,9671 6,0001 6,000
3387 Merchandise for Resale 10,951 4,799 7,6171 4,5611 8,0001 8,500
3389 Constitution Hall Rental 10,900 6,582 11,4031 7,4141 11,0001 12,000
3390 Gift Certificate 30 35 541 51 01 0
Community Center Fees TOTAL 389,968 219,908 335,3001 217,6511 411,2001 388,100
3450 Court Fines 186,761 93,922 183,2701 96,5361 192,0001 186,000
Court Fines TOTAL 186,761 I 93,922 183,2701 96,5361 192,0001 186,000
-
3461 Other Revenue 5,952 9,540 10,9741 3,3271 12,0001 12,000
3462 Refunds & Reimbursements 0 0 86,7171 01 01 0
1 1 1
3467 Sale of Property 0 1,140 1,1401 01 01 0
3468 Contributions & Donations 300 3,500 I 3,5001 2,2501 01 0
3471 Cash Over and (Short) 506 776 7871 2501 01 0
3472 Check Processing Fee 140 ( 246 2751 01 01 0
3478 Unclaimed Evidence 579 841 8411 5801 01 0
• CITY OF BROOON CENTER •
REVENUE BUDGET WORKSHEET BY FUND Page 6
1999 BUDGET
1997 1998 1998 1999
1996 AS OF 1997 AS OF ADOPTED PROJECTED
Object Code & Description ACTUAL 07/31/97 ACTUAL 07/31/98 BUDGET BUDGET
3479 Forfeited Drug Money 8,444 i 0 i 01 01 01 0
Miscellaneous Revenues TOTAL 15,920 16,043 104,2341 6,4071 12,0001 12,000
3800 Interest Earnings 312,831 0 354,5971 01 300,0001 308,000
1 1 1
Investment Earnings TOTAL 312,831 0 354,5971 01 300,0001 308,000
3951 Transfer of Liquor Earnings 100,000 0 100,0001 01 01 0
1 1 1
Transfers from other Funds TOTAL 100,000 0 100,0001 01 01 0
GENERAL TOTAL 11,596,046 1 6,048,891 12,124,7621 6,639,6771 13,187,5661 13,711,760
CITY OF BROOYN CENTER •
EXPENDITURES BY DIVISION
12/31/98 YEAR 12/31/99 12/31/99
12/31/95 12/31/96 12/31/97 ADOPTED TO DATE DEPT MANAGER
ACTUAL ACTUAL ACTUAL BUDGET 07/31/98 REQUEST RECOMMD
GENERAL FUND 001
400 CITY COUNCIL 124,5081 95,5741 110,0021 123,7111 81,6261 126,4531 126,453
401 ADMINISTRATION 342,0771 255,5061 182,4641 200,2191 109,4941 193,9241 193,924
402 HUMAN RESOURCES/PURCH 1 89,8951 111,9491 153,5671 165,0691 98,5071 171,3081 171,308
403 CITY CLERK 1 4121 9461 64,8041 69,2791 40,'9341 70,8381 70,838
1 1 1 1 1 1
404 ELECTIONS 1 21,7381 55,6791 41,2761 69,0881 17,5721 58,1491 58,149
410 FINANCE 1 171,6081 163,5081 390,7901 412,4111 232,3831 413,7741 413,774
411 DATA PROCESSING 1 351,9011 306,3181 231,7011 222,7191 122,7351 258,8091 258,809
1 1 1 1 1 1
415 LEGAL 1 183,7251 185,2731 163,8491 198,4001 93,6971 197,9001 197,900
416 PATROL 1 2,657,4661 2,671,2151 2,621,6451 2,709,1321 1,489,5611 2,887,7231 2,828,434
1 1 1 1 1 1
417 DETECTIVES 1 424,0561 513,8261 546,2791 579,8551 304,8631 550,9321 548,932
1 1 1 1 1 1
418 SUPPORT SERVICES 1 579,2761 693,6981 744,9451 840,7191 445,8221 943,5041 938,409
419 OFFICE OF THE CHIEF 1 122,8801 134,4471 147,6571 146,7861 81,4731 153,7771 153,377
420 PRIVATE CONTRACTS i 5,0431 2,1661 9341 ol ol ol 0
1 1 1 1 1 1
425 FIRE 493,9231 663,4141 604,9791 594,2711 283,3681 634,0511 629,076
1 1 1 1 1 1
426 EMERGENCY PREPAREDNESS 1 31,9581 38,2741 77,5321 47,8491 24,7791 47,9071 47,907
1 1 1 1 1 1
430 INSPECTIONS 1 225,0141 236,0711 203,0041 261,7241 130,1761 320,4931 320,493
1 1 1 1 1 1
431 PLANNING & ZONING 1 55,9061 66,0701 142,0971 111,1071 61,8901 110,7121 110,712
432 ASSESSING 1 195,3941 199,7571 244,3421 261,5921 143,3941 274,1111 274,111
• CITY OF BROWN CENTER •
EXPENDITURES BY DIVISION
12/31/98 YEAR 12/31/99 12/31/99
12/31/95 12/31/96 12/31/97 ADOPTED TO DATE DEPT MANAGER
ACTUAL ACTUAL ACTUAL BUDGET 07/31/98 REQUEST RECOMMD
=- _________
433 CONVENTION & TOURISM 209,5761 201,6001 248,7791 218,5001 144,5031 261,2501 261,250
435 SOCIAL SERVICES 1 41,1461 78,4421 79,8001 80,1041 62,6031 80,1041 80,104
439 POLICE STATION MAINTENANCE1 20,4961 17,9551 ol ol ol 73,0981 73,098
1 1 1 1 1 1 1
440 CUSTODIAL SERVICES 1 56,2901 35,9631 34,4851 55,0411 27,0541 60,3291 60,329
1 1 1 1 1 1 1
441 BUILDING MAINTENANCE 1 274,0461 298,6871 321,9501 371,5021 226,8461 426,9161 399,966
1 1 1 1 1 1
442 GOVT BLDG GROUND MAINT 1 7,1781 17,2211 53,0211 65,3641 39,3081 65,9021 65,902
1 1 1 1 1 1
443 ENGINEERING SERVICES 1 110,3841 -40,0171 361,0681 380,1041 131,4711 430,0631 429,563
444 PUBLIC WORKS ADMIN i 84,9461 167,7871 155,5041 195,3291 65,8441 204,4341 204,434
445 STREETS MAINTENANCE 1 621,7631 527,4191 879,4221 941,0861 415,2711 897,0281 897,028
1 1 1 1 1 1
446 TRAFFIC CONTROL 157,5301 156,8061 156,0031 174,5551 105,3031 181,7461 181,746
447 SNOW & ICE CONTROL 1 230,9301 331,0971 163,3241 191,0921 72,7441 200,4031 200,403
1 1 1 1 1 1
448 STREET LIGHTING 1 136,6101 113,6641 140,4561 134,0001 79,1411 134,5001 134,500
449 PARKS GROUND MAINT 1 306,7431 351,1981 306,6401 302,3881 202,6791 322,2341 322,234
1 1 1 1 1 1
450 PARKS FACILITY MAINT 1 168,3221 199,2181 256,7331 275,8811 101,0901 276,9301 276,930
1 1 1 1 1 1
451 MAINT RECREATION PROGS 1 70,3331 63,6881 56,9361 61,2091 52,5461 64,1951 64,195
452 FORESTRY 1 101,5321 97,5321 141,2001 106,8291 83,6331 109,4191 109,419
454 ICE & HOCKEY RINKS 55,4411 61,0231 74,1171 93,7651 46,6821 102,5411 102,541
460 RECREATION ADMIN 1 ol ol 370,0211 1 433,6301 254,9621 1 459,9631 459,963
1 1 1 1
461 ADULT RECREATION 1 439,8151 420,9721 223,9771 249,4901 135,0191 236,7231 236,723
1 1 1 1 1 1
• CITY OF BR#N CENTER •
EXPENDITURES BY DIVISION
12/31/98 YEAR 12/31/99 12/31/99
12/31/95 12/31/96 12/31/97 ADOPTED TO DATE DEPT MANAGER
ACTUAL ACTUAL ACTUAL BUDGET 07/31/98 REQUEST RECOMMD
462 TEEN PROGRAMS 20,6261 20,2301 17,6641 12,9661 6,1781 18,0771 18,077
463 YOUTH RECREATION 1 157,5281 155,6151 101 109,9421 72,1151 109,0921 109,092
464 GENERAL RECREATION 1 108,2761 92,4271 62,5991 53,9241 41,8061 55,0881 55,088
1 1 1 1 1 1
465 COMMUNITY CENTER 1 426,5701 424,3581 254,8131 225,5801 137,7181 245,8181 245,818
466 POOL 1 383,4551 396,5381 333,3261 239,6731 147,6851 252,1981 252,198
470 RISK MANAGEMENT 130,6611 132,4091 110,2631 157,0001 136,5321 150,5001 150,500
471 CENTRAL SUPPLIES 1 150,7481 177,1041 192,6851 375,3691 79,2511 471,2931 471,293
472 CIVIC EVENTS 1 11,7741 15,7141 8,4901 6,4251 4,6901 6,4591 6,459
1 1 1 1 1 1
474 REIMB FROM OTHER FUNDS 1 ol ol -661,0581 -715,5381 -242,4031 -737,4871 -737,487
1 1 1 1 1 1
475 TRANSFERS 1 ol ol 624,6371 1,378,4251 394,1971 1,384,9711 1,384,971
***TOTAL GENERAL*** 1 10,559,4971 10,908,3401 11,739,7321 13,187,5661 6,786,7421 13,958,1521 13,858,943
rxdvtlad
MANAGER RECOMMENDED BOT WORKSHEET BY FUND •
1999 BUDGET Page 1
1998 1999 1999
1996 1997 ADOPTED AS OF DEPT MANAGER
Object Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
FUND GENERAL 001
4100 Wages Regular Employees I 3,841,291 4,322,032 I 5,493,464 2,479,596 I 5,798,646 I 5,798,646
4112 Overtime Regular Employee 226,120 226,604 131,853 119,161 I 137,329 132,741
4113 Compensatory Pay - Police 43,961 38,814 0 I 9,462 0 I 0
4114 Military Pay I 2,180 0 I 0 I 0 0 0
4117 Holiday Premium Overtime 0 31,055 81,193 I 28,808 84,077 84,077
4130 Wages Part-time Employees 759,889 I 830,663 869,132 I 498,964 I 920,389 I 920,389
4131 Overtime of Part-time Emp 1,986 5,769 700 I 4,592 1,200 I 1,200
4133 Vacation Pay 316,217 I 342,649 I 0 I 183,392 I 0 0
4134 Holiday Pay I 220,984 I 233,471 0 I 115,822 0 I 0
4135 Sick Leave Pay I 172,893 172,421 0 I 98,851 I 0 0
4136 Jury Duty Pay 1,288 292 0 I 917 I 0 0
4194 Recr Admin Wages/Benefit 263,574 0 I 0 I 0 0 0
4197 Temporary Services 1,500 0 0 I 0 0 0
4198 Engineering Fees Reimb -217,411 0 0 I 0 I 0 0
Salaries and Wages TOTAL 5,634,472 I 6,203,769 6,576,342 3,539,565 6,941,641 6,937,053
4140 PERA Defined Contribution 385 901 1,028 559 I 1,058 I 1,058
4141 PERA Basic Plan i 1,396 i 4,293 i 4,391 944 i 4,523 i 4,523
4142 PERA Coordinated Plan 126,179 I 143,211 194,947 I 95,007 206,023 I 206,023
4143 PERA Police & Fire Plan 247,942 266,402 I 268,972 I 151,263 277,287 277,287
4146 FICA 261,407 I 301,255 I 314,154 I 177,475 356,583 I 356,583
4147 Medicare Contribution I 0 0 15,293 0 0 0
Iii
• MANAGER RECOMMENDED B*T WORKSHEET BY FUND •
1999 BUDGET Page 2
1998 1999 1999
1996 1997 ADOPTED AS OF DEPT MANAGER
Object Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4149 Fire Pension Contribution 127,564 123,070 108,451 0 111,705 111,70S
4150 Employee Benefits I 0 379,876 526,499 281,532 583,023 583,023
4151 Health Insurance 355,927 62,603 0 I 544 0 0
4152 Life Insurance i 7,766 1,881 GOO 385 600 600
4153 Dental Insurance i 24,413 i 4,067 i 0 i 47 i C) i 0
4154 Workers Comp Insurance 124,949 119,442 122,089 71,460 137,185 137,185
4156 Unemployment Compensation 1,025 2,175 0 321 0 0
4158 Disability Insurance 4,292 4,500 5,196 2,287 4,296 4,296
Fringe Benefits TOTAL 1,283,243 1,413,676 1,561,620 781,823 1,682,283 1,682,283
4210 Office Supplies 28,933 29,949 33,000 17,025 32,400 32,400
4212 Printed Forms 3,124 12,382 I 12,350 7,481 15,600 15,600
4217 Paper Supplies 7,838 7,881 6,500 4,331 8,900 8,900
4220 Operating Supplies 148,986 134,280 147,440 82,994 132,625 127,315
4222 Lubricants & Additives 333 389 0 I 0 0 0
4223 Cleaning Supplies 20,419 13,614 10,000 I 8,929 14,500 14,500
4224 Clothing & Personal Equip 46,150 47,574 54,418 I 34,101 60,340 56,868
4225 Shop Supplies I 30 5 0 0 0 0
4226 Chemical Products I 10,090 11,609 10,700 I 8,565 11,800 I 11,800
4227 Safety Supplies I 2,779 6,548 7,800 3,042 8,900 8,750
4230 Repair & Maint Supplies 27,670 27,106 20,500 12,200 26,500 26,500
4231 Equipment Parts 712 52 0 I 0 0 0
4233 Building Repair Supplies 25,648 22,899 26,000 7,205 26,000 26,000
MANAGER RECOMMENDED b*'T WORKSHEET BY FUND
1999 BUDGET Page 3
1998 1999 1999
1996 1997 ADOPTED AS OF DEPT MANAGER
Object Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
--------------
4234 Street Maint Materials i 111,149 i 93,057 i 106,500 i 28,469 i 109,000 i 109,000
4235 Landscaping Materials 21,007 21,349 23,500 14,656 25,500 25,500
4236 Signs & Striping Material 35,770 42,737 I 41,000 30,703 42,000 42,000
4240 Small Tools 3,906 4,616 I 2,750 780 3,500 3,500
4243 Utility System supplies 0 773 0 0 0 0
4244 Athletic Field Supplies 7,160 7,497 I 4,500 3,853 6,000 6,000
4245 Maintenance Supplies 91 0 0 0 0 0
4246 Trailway Repair Supplies 563 0 10,000 171 10,000 10,0()0
4247 Park Courts Repair Supply 988 87 5,000 1,570 4,000 4,000
4250 DARE Supplies 0 5,900 5,900 2,198 6,000 6,000
4255 Supplies Drug Forfeiture 3,296 0 0 0 0 0
4271 Minor. Equipment 1,288 4,330 2,960 2,450 6,070 4,770
Supplies TOTAL i 507,929 494,635 530,818 270,721 549,635 539,403
4308 Charter Commission 0 725 1,500 64 1,500 I 1,500
4310 Professional Services 134,300 148,449 126,314 72,116 I 130,117 129,617
4311 Benefits Administration 9,960 10,517 5,000 595 5,000 5,000
4312 Legal Services 186,113 164,594 198,400 93,697 197,900 197,900
4313 Audit & Financial Service i 18,620 i 18,620 i 19,600 i 19,250 20,160 20,160
4314 Medical Services i 5,051 i 9,696 i 15,650 i 3,068 i 14,950 i 14,950
4315 Instructors 0 I 60 - 300 200 300 300
4318 Casual Labor 88,424 72,525 83,685 45,873 75,960 75,960
• MANAGER RECOMMENDED B WORKSHEET BY FUND •
1999 BUDGET Page 4
1998 1999 1999
1996 1997 ADOPTED AS OF DEPT MANAGER
Object Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
Purchased services TOTAL 442,466 425,186 450,449 234,863 445,887 445,387
4321 Postage i 36,893 i 43,739 i 58,480 i 21,942 i 58,550 i 58,550
4322 Telephone Services i 75,500 i 74,284 i 87,820 i 53,376 i 89,770 i 89,770
4323 Radio Communications 3,771 4,567 4,630 2,362 4,630 4,630
4324 Delivery Service 1,960 241 375 52 150 150
4330 Transportation 5,500 4,368 8,850 1,632 10,585 10,585
4334 Use of Personal Auto 5,782 5,687 8,225 3,606 7,630 7,630
4340 Advertising 12,297 7,397 8,125 6,137 10,000 10,000
4341 Employment Advertising 8,493 I 12,851 6,250 6,331 6,500 6,500
4350 Printing 11,762 I 28,845 I 34,300 17,017 I 34,100 34,100
4351 Legal Notice Publication 6,074 11,866 8,000 3,754 8,720 8,720
Communications TOTAL 168,031 193,847 225,055 116,210 230,635 230,635
4380 Repair & Maint Contract 2,532 6,900 0 0 0 0
4382 Equipment Repair & Maint 132,351 118,861 136,050 I 63,416 164,645 163,000
4383 Buildings Repairs i 0 I 217 i 0 i 0 i 0 i 0
4384 Street & Alley Repair i 50,226 i 68,010 0 0 0 0
4385 Landscaping Services 697 570 1,000 570 1,200 1,200
4386 Communication Systems 7,557 13,214 16,454 14,244 16,314 16,314
4387 Traffic Signals Maint 1,235 2,200 2,500 3,419 2,000 2,000
4388 Electrical Repairs 9,1()1 6,156 6,500 1,459 6,500 6,500
4389 Maintenance Contracts 5,443 5,718 I 3,600 1,439 1,470 1,470
• MANAGER RECOMMENDED B0,T WORKSHEET BY FUND •
1999 BUDGET Page 5
1998 1999 1999
1996 1997 ADOPTED AS OF DEPT MANAGER
Object Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4390 Rentals i 1,832 i 0 i 0 i 0 i 0 i 0
4392 Building Rentals 2,993 249 800 0 300 300
4393 Equipment Rentals i 2,865 5,943 7,000 2,241 7,425 9,025
4396 Software Maintenance 0 995 995 0 5,000 5,000
4397 Logis Charges 189,223 205,223 216,235 113,024 225,268 225,268
4398 Protective Services 1,334 0 0 0 0 0
Repair Rental & Maint TOTAL 407,389 434,255 391,134 199,812 430,122 I 430,077
4400 Other,Contractual Service I 138,265 165,370 134,554 100,554 154,704 154,204
4402 Uncollectible Checks 36 I -40 0 0 0 0
4404 Collection Fees 0 I 52 I 0 I 0 I 0 I 0
4406 Special Events 0 1,961 17,000 13,916 17,000 17,000
4410 Miscellaneous 156 0 I 0 0 0 I 0
4411 Conferences and Schools 111,650 92,893 112,460 50,649 f 127,990 121,725
4412 Meeting Expenses 151 393 500 923 500 Soo
4413 Dues & Subscriptions i 49,349 49,700 53,973 44,150 56,368 56,368
4414 Licenses, Taxes, & Fees i 203,034 i 249,860 218,900 144,601 261,300 261,300
4415 Claims Payment i 13,528 i 5,592 i 15,000 i 2,520 10,000 10,000
4416 Prizes/Expense Reimb 18,900 6,650 10,000 6,650 7,000 7,000
4417 Books/Reference Materials i 5,655 8,152 I 9,735 2,285 9,720 9,720
4420 Human Rights Commission f 0 i 300 300 0 I 300 300
4421 Janitorial Service 187 15,123 3,500 11,160 3,500 I 3,500
4424 Towing Charges 0 395 1,500 494 1,500 1,500
0 MANAGER RECOMMENDED BOT WORKSHEET BY FUND
1999 BUDGET Page 6
1998 1999 1999
1996 1997 ADOPTED AS OF DEPT MANAGER
Object Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4425 Board of Prisoners 157,298 148,568 170,000 83,576 170,000 170,000
4427 Tree Removal Contract I 10,755 8,010 11,000 10,730 10,000 10,000
4430 Recreation Contr Service 37,003 0 0 750 4,900 4,900
4432 Capital Project Admin Costs 0 0 0 I 97 0 0
4433 Capital Project Legal Costs 0 I 0 0 57 0 0
Other Contractual Sery TOTAL I 745,966 752,978 758,422 473,111 834,782 828,017
4440 Fuel Charges i 60,321 i 63,509 i 69,242 i 38,410 i 75,683 i 75,683
4441 Fixed Charges I 510,442 I 413,097 I 537,993 253,608 459,718 455,176
4442 Repair & Maint Charges 243,328 226,984 333,469 157,761 344,161 344,161
4443 Multi-use Hourly Charges 162,962 224,459 0 0 0 0
4444 Replacement Charges 2S1,9S0 24,942 0 I 0 74,165 49,703
Central Garage Rentals TOTAL 1,229,002 952,992 940,704 449,779 953,727 924,723
4461 Gen Liability Insurance 85,505 73,180 100,000 98,942 100,000 100,000
4462 Property Insurance i 11,544 i 11,274 17,000 14,409 15,000 15,000
4463 Boiler & Machinery Ins i 1,900 i 2,204 i 3,000 3,017 3,200 3,200
4464 Equipment Floater Ins 680 303 1,000 0 0 0
4465 Automotive Insurance 0 150 I 0 0 0 0
4466 Bonds Insurance 2,604 1,768 3,000 2,923 3,000 3,000
4467 Money & Credit Insurance 1,546 1,166 2,000 2,221 2,300 2,300
4469 Liquor Liability Ins 1,210 900 1,000 0 1,500 1,500
Insurance TOTAL 104,989 90,945 127,000 121,512 125,000 125,000
• MANAGER RECOMMENDED B[ ET WORKSHEET BY FUND •
1999 BUDGET Page 7
1998 1999 1999
1996 1997 ADOPTED AS OF DEPT MANAGER
Object Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4481 Electric Service i 287,978 i 310,753 i 305,000 i 175,281 i 314,740 i 314,740
4482 Gas Service i 94,892 i 95,265 i 88,750 i 56,742 i 99,150 i 99,150
4483 Heating Oil I 2,702 I 3,231 3,000 I 2,642 I 5,700 I 5,700
4484 Water Service i 7,996 I 7,797 I 7,300 I 2,381 I 8,735 I 8,735
4485 Sanitary Sewer Service i 9,834 i 9,291 i 9,500 i 4,896 i 11,775 i 11,775
4486 Hazardous Waste Disposal I 872 I 196 0 I 1,214 I 200 200
4487 Solid Waste Disposal I 38,213 I 42,123 I 44,000 I 18,229 I 46,300 I 46,300
4488 Storm Water Drainage I 20,743 I 21,347 I 21,900 I 11,814 22,750 22,750
Utilities TOTAL 463,230 I 490,003 I 479,450 273,198 I 509,350 I 509,350
4520 Buildings i 0 i 2,589 i 0 i 0 i 0 i 0
4530 Other Improvements I 6,544 I 0 1 2,650 I 1,980 I 17,900 17,900
4531 Special Assessments 0 I 17,080 I 17,000 I 17,000 I 14,000 I 14,000
4548 Computer Equipment I 0 I 95,725 I 95,450 I 57,691 I 111,700 I 102,750
4550 Furniture & Fixtures 1,500 I 0 1 0 1 0 1 0 1 0
4551 Office Furniture & Equip i 82,561 I 23,858 I 4,350 I 8,126 I 20,300 I 20,300
4552 Other Equipment 139,049 I 84,368 I 81,125 I 51,064 I 104,825 73,200
4553 Mobile Equipment I 16,779 I 15,947 I 19,980 I 13,915 I 16,200 I 8,700
4555 Equipment Drug Forfeiture I 23,770 I 0 1 0 1 0 1 0 1 0
4560 Construction Contracts 270 I 0 1 90,000 0 I 90,000 I 90,000
Capital Outlays TOTAL I 270,474 I 239,567 I 310,555 I 149,776 I 374,925 326,850
4727 Special Ass Const Trans I 0 394,197 I 394,197 I 394,197 I 394,197 394,197
• MANAGER I RECOMMENDED B OeT WORKSHEET BY FUND • 1999 BUDGET Page 8
1998 1999 1999
1996 1997• ADOPTED AS OF DEPT MANAGER
Object Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4730 Debt Sery Fund Transfer 0 230,440 238,375 0 243,449 243,449
4731 Bldg Debt Sery Transfer 0 0 745,853 0 I 747,325 747,325
Transfer to other Fund TOTAL 0 624,637 1,378,425 394,197 1,384,971 1,384,971
4199 Salaries Reimbursed -394,123 0 I 0 0 I 0 0
4702 Administrative Sery Trans 0 -299,141 -315,538 -184,072 -315,487 -315,487
Administrative Service TOTAL -394,123 -299,141 -315,538 -184,072 -315,487 -315,487
4703 Engineer Reimb Transfer 0 -261,917 -300,000 0 -322,000 -322,000
4704 Storm Sewer Wage Reimb 0 -100,000 -100,000 -58,331 -100,000 -100,000
Reimb from other Funds TOTAL 0 -361,917 -400,000 -58,331 -422,000 -422,000
4840 Merchandise for Resale i 45,272 33,656 37,000 24,319 33,000 33,000
Cost of Sales TOTAL 45,272 i 33,656 i 37,000 i 24,319 i 33,000 i 33,000
4995 Contingency Account 0 50,645 136,130 260 199,681 199,681
Contingency TOTAL 0 50,645 136,130 260 199,681 199,681
GENERAL TOTAL 10,908,340 11,739,732 13,187,566 6,786,742 13,958,152 13,858,943
•
City of Brooklyn Center
1999
•
Budget
Working Papers
r
Division: City Council
Budget Code: 400
Program No: 1011
PROFILE
The City Council is comprised of one Mayor and four Council Members, elected at- large. Under the
Council - Manager form of government as established by the City Charter, the City Council exercises the
legislative authority of the City. The City Council is responsible for formulating City policy, enacting
legislation, adopting the annual budget, levying local property taxes, and appointing members to advisory
boards and commissions. Members of the City Council also constitute the Board of Equalization, the
Economic Development Authority, and the Housing and Redevelopment Authority.
Included in the 1999 City Council budget is the cablecasting of City Council meetings; interpreters for
hearing impaired persons who attend City Council meetings; the annual joint meeting of the City Council
and advisory commissions; and a consultant to facilitate two City Council goal setting sessions for 1999.
Also included is the dues and subscriptions for Association of Metropolitan Municipalities, League of
Minnesota Cities, Minnesota Mayors Association, Minnesota Women Elected Officials, National League
of Cities, North Metro Highway 100 Council, North Metro Mayors Association, and U. S. Conference of
Mayors.
DEPARTMENTAL GOALS
• Remain in compliance with Minnesota Statutory requirements, laws, regulations, charter and ordinances
in all operations of the City.
• Exercise the legislative authority of the City and determine matters of policy.
• Meet regularly on the second and fourth Monday of each month in accordance with charter and law.
• Work with the City Manager to set policy.
• Work on goals and plans for the City.
The following goals were adopted October 14, 1997, by City Council Resolution No. 97 -183.
• Goal 1: Develop plan for providing operating and future capital needs funds for the golf course,
liquor stores, and Earle Brown Heritage Center.
• Goal 2: Review City's departmental structure with analysis of needs and identification of
opportunities for improved service delivery.
• Goal 3: Establish contingency option for Council in the event of funding losses.
g Y o
P g
• Goal 4: Establish long -range financial plans for City: (1) Five -year; and (2) Ten- to twenty -year
appendix of major future needs and possible approaches for addressing these needs.
• Goal 5: Implement fire and police plans (build with bond proceeds)
• Goal 6: Become more active in regional issues affecting the City.
• Goal 7: Continue work on redevelopment issues with emphasis on: (1) Brookdale; (2) Brooklyn
Boulevard; and (3) 53rd Avenue, while being able to respond to other opportunities.
• Goal 8: Continue code enforcement with Council review of process and goals with staff to refine the
code enforcement effort.
• Goal 9: Meet with commission chairs to develop updated goals and missions for each of the City's
commissions.
• Goal 10: Develop a plan to address building needs at City Hall /Community Center for handicapped
accessibility, roofing, heating, ventilation, air conditioning, removal of police functions, and citizen
access and service: (1) Council chambers (sound system, lights, etc.); (2) ADA accessibility; (3)
Roof; (3) Entrances; (4) Community Center; and (5) Heating, ventilation, and air conditioning.
• Goal 11: Implement those study recommendations adopted by Council for liquor store and Earle
Brown Heritage Center.
SPECIFIC E XPENDIT URE CODE DETAIL
Object
Number Explanation Amount
• 4308 Charter Commission $1,500
The statutory amount of $1,500 is recommended for the 1997 Charter Commission budget
(pursuant to Minnesota State Statute 410.06).
4310 Professional Services $10,000
Includes interpreters for hearing - impaired persons who attend City Council meetings ($300),
Northwest Community Television to broadcast City Council and other public meetings
($3,500), joint meeting of City Council and advisory commissions ($1,200), consultant to
facilitate two City Council goal setting sessions for 1999 ($6,000).
4313 Audit and Financial Services $19,600
An annual audit of the City's finances is required under Minnesota State Law and under the
City Charter. The City contracts for the audit and conducts a competitive bidding process
for the audit work every four or five years.
4411 Conferences and Schools $10,000
This amount covers training expenses for the Mayor and Council Members who attend
conferences on behalf of the City.
4413 Dues and Subscriptions $39,000
Includes League of Minnesota Cities ($12,418), Association of Metropolitan Municipalities
($6,613), MAMA -LMC Labor Relations Service ($4,185), U.S. Conference of Mayors
($700), Minnesota Mayors Association ($20), North Metro Mayors Association ($9,253, to
• General Fund. Total dues are $17,253; $8,000 allocated to EDA), North Metro Highway 100
Council ($3,000), Minnesota Women Elected Officials ($30), National League of Cities
($1,300).
4420 Human Rights and Resources Commission $300
The Human Rights and Resources Commission is requesting $300 for conferences and
schools for commissioners.
PERSONNEL LEVELS
Number Position
1 Mayor
4 Council Members elected at -large
• CITY OF BROZN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV CITY COUNCIL 400
4100 Wages Regular Employees 23 0 I 0 0 0 i 0
4112 Overtime Regular Employee 1,185 4,148 5,000 1,087 5,000 5,000
4130 Wages Part-time Employees 28,981 31,995 32,880 19,145 33,867 33,867
Salaries and Wages TOTAL 30,189 36,143 37,880 20,233 38,867 38,867
= ________= i = ________= i i = _______= i = _________ � ______ =__= it
43-40 PERA Defined Contribution i 385 i 901 i 1,028 i 559 i 1,058 i 1,058
4141 PERA Basic Plan 0 I 0 I 0 I 39 0 I 0
4142 PERA Coordinated Plan 309 I 455 535 242 508 508
4146 PICA I 2,308 I 2,743 2,898 I 1,544 2,973 I 2,973
4154 Workers Comp Insurance 117 120 170 59 117
Fringe Benefits TOTAL i 3,120 i 4,220 i 4,631 i 2,444 i 4,656 i 4,656
4210 Office Supplies 105 70 I 200 40 200 200
4220 Operating Supplies 1,680 707 200 184 200 200
Supplies TOTAL 1,785 777 400 224 400 400
4308 Charter Commission 0 725 I 1,500 64 1,500 1,500
4310 Professional Services i 6,078 7,196 10,000 2,869 10,000 10,000
4313 Audit & Financial Service I 18,620 18,620 I 19,600 19,250 I 20,160 20,160
Purchased Services TOTAL i 24,698 i 26,541 i 31,100 i 22,183 i 31,660 31,660
4321 Postage I 0 0 I 100 I 0 I 100 100
4334 Use of Personal Auto 20 0 0 0 0 0
• CITY OF BR*YN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 2
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4350 Printing 0 0 I 100 0 100 100
Communications TOTAL 20 0 I 200 0 200 200
4411 Conferences and Schools 7,097 I 5,224 I 10,000 3,594 10,000 10,000
4412 Meeting Expenses 0 0 I 0 I 618 0 0
4413 Dues & Subscriptions 28,665 36,798 39,000 I 32,331 40,170 40,170
4417 Books/Reference Materials 0 0 200 0 200 200
4420 Human Rights Commission 0 I 300 I 300 0 300 300
Other Contractual Sery TOTAL 35,762 42,321 49,500 36,543 50,670 50,670
CITY COUNCIL TOTAL I 95,574 110,002 123,711 81,626 126,453 I 126,453
Division: Administration
Budget Code: 401
Program No: 1031
• PROFILE
The City Manager is the Chief Administrative Officer of the City. It is the City Manager's duty to enforce
the City Charter and all ordinances. The City Manager's office provides general administrative services for
the management of the City to ensure that all Council policies and directives are carried out. Activities
include coordinating recommendations to the City Council on financial, legislative, and management issues
and to provide liaison between the Council, advisory boards and commissions, staff, other levels of
government, the media, and the public.
Management and Intergovernmental Relations. Provide general administrative services required for the
management of City affairs. Works with community members, other public or private agencies,
organizations, schools, etc., on all areas which affect the City. Support staff handle general government
activities including both election and front counter /customer receptionist activities.
Communications. Handles and coordinates City communication activities, both externally and internally.
Coordinates publication of the City newsletter. Creates newsletters, forms, flyers, handles information
released to the media, develops other information newsletters and packets as needed. Handles coordination
of cable TV activities in the organization, including broadcast of council meetings.
Customer Service. Responsible for front counter, cashier, switchboard, and main receptionist for City Hall.
Handles building permits, licensing, public inquiries for information regarding City services, activities,
events, meetings. Refers customers to appropriate departments if services cannot be handled at front desk.
• Performs duties of central cashier for city operations.
DEPARTMENTAL GOALS
• Implement Council policies, resolutions, and ordinances as adopted by the City Council.
• Prompt and efficient delivery Y of City services.
• Maintain a positive relationship with governmental agencies and surrounding municipalities to enhance
the City's plans and programs.
• Continue to work on joint and cooperative ventures.
• Accurate and timely communication to residents through City newsletter (six issues per year and special
issue if warranted), cable, and media releases.
• Develop proposals for five year planning for City Council consideration.
• Preparation of annual budget.
•
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4310 Professional Services $3,000
Included are notary bond and miscellaneous professional services for administration and
special projects. Cost for consultant to facilitate team building and goal setting session(s)
for Department Heads and Supervisors as it directly relates to goals and objectives set by
City Manager and Council.
4321 Postage $10,000
Cost for delivery of City newsletters.
4334 Use of Personal Auto $4,900
Reimbursement for mileage and parking fees incurred by employees when conducting City
business.
City Mana automobile allowance included in this account. This amount is for
all employees in the department and is not broken down to division levels.
4350 Printing $12,000
Cost for printing City newsletter.
4413 Dues and Subscriptions $1,600
Memberships for various professional organizations for overall operation and management
of administration. Includes the following: Brooklyn Community Chamber, ICMA, MAMA,
MCMA, League of MN Cities Directory, and Minnesota State Statutes.
• PERSONNEL LEVELS
Number Position
1 City Manager
1 Administrative Technician
1 Community Development Secretary
1 Administrative Intern
Other staff involved in supporting and working on general administration are the positions of City Clerk,
Assistant City Manager/Human Resources Director, and Human Resources Technician, which have separate
division bud for operations.
•
• CITY OF BR•YN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 3
1999 BUDGET
1999 1999
Object Code E, Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV ADMINISTRATION 401
4100 Wages Regular Employees 167,590 109,196 124,033 66,494 127,408 127,408
4112 Overtime Regular Employee 247 129 513 0 613 613
4130 Wages Part-time Employees I 10,987 9,057 I 10,300 4,461 0 0
4131 Overtime of Part-time Emp I 0 I 0 0 I 769 0 0
4133 Vacation Pay I 16,127 I 5,549 0 3,427 0 I 0
4134 Holiday Pay 7,215 4,837 0 I 2,686 0 0
4135 Sick Leave Pay 6,033 I 1,585 0 I 791 0 0
Salaries and Wages TOTAL 208,198 130,354 134,846 78,628 128,021 128,021
4142 PERA Coordinated Plan 8,290 I 4,854 I 6,985 3,934 I 6,631 6,631
4146 FICA 4 13,870 7,975 10,316 5,787 9,794 9,794
4150 Employee Benefits 0 6,332 10,361 5,026 10,685 10,685
4151 Health Insurance 13,407 1,806 0 0 I 0 0
4152 Life Insurance i 142 11 0 I 0 I 0 0
4153 Dental Insurance 831 104 0 0 0 0
4154 Workers Comp Insurance i 1,333 908 911 526 843 843
4156 Unemployment Compensation I 0 1,062 0 0 0 0
4158 Disability Insurance 205 0 I 0 I 0 0 0
Fringe Benefits TOTAL 38,077 23,052 28,573 15,273 27,953 27,953
4220 Operating Supplies 688 147 1,000 799 1,000 1,000
• CITY OF BR•YN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 4
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
Supplies TOTAL 688 147 1,000 799 1,000 1,000
4310 Professional Services 1,326 I 0 3,000 0 3,000 3,000
4312 Legal Services 840 0 0 0 0 0
4318 Casual Labor 150 0 0 0 I 0 0
Purchased Services TOTAL 2,316 0 3,000 0 I 3,000 3,000
4321 Postage 5 455 10,000 2,009 10,000 10,000
4322 Telephone Services 0 450 0 273 450 450
4324 Delivery Service 1,800 0 0 0 0 i 0
4334 Use of Personal Auto I 3,457 3,047 4,300 I 2,589 4,900 4,900
4350 Printing 9,074 16,274 12,000 i 6,423 i 12,000 12,000
4351 Legal Notice Publication 5,706 0 0 0 0 I 0
Communications TOTAL 20,043 I 20,226 I 26,300 11,294 I 27,350 27,350
4411 Conferences and Schools I 200 4,325 5,000 1,910 5,000 5,000
4413 Dues & Subscriptions 9,152 1,243 1,500 1,590 1,600 1,600
4417 Books Reference materials 22 356 0 0 I 0 0
Other Contractual Sery TOTAL 9,374 5,924 6,500 3,501 6,600 6,600
4440 Fuel Charges I 15 0 0 0 I 0 I 0
4441 Fixed Charges 145 I 0 0 I 0 I 0 0
Central Garage Rentals TOTAL 160 0 0 0 0
• CITY OF BR( CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 5
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MA14AGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4548 Computer Equipment 0 2,761 0 I 0 I 0
Capital Outlays TOTAL 0 2,761 0 0 0
4199 Salaries Reimbursed i -23,350 i 0 i 0 i 0 i 0 i 0
Administrative Service TOTAL -23,350 0 0 0 I 0 0
ADMINISTRATION TOTAL I 255,506 182,464 200,219 109,494 193,924 193,924
Division: Hu Resources
man
Budget Code: 402
Program No: 1048
• PROFILE
Human Resources establishes and maintains the personnel policies and procedures for the City. The Human
Resources Division addresses all matters relating to personnel including recruitment, compensation and
labor negotiations.
Human Resources. Handles recruitment and selection of staff. Develops policies and procedures dealing
with personnel. Responsible for compliance with MN pay equity, reports and updates to system. Handles
all workers' compensation, managed care program, and OSHA yearly work comp report. Handles
employment and personnel complaints, issues and concerns from staff, Department Heads and City Manager.
Works with Finance on
benefits. Handles flexible benefit, compensation, affirmative action, employee
assistance, employee recognition and tuition reimbursement programs. Also handles ADA, FLSA, Hepatitis
B, CDL drug testing, OSHA mandated training as well as other employment matters. Coordinates a wide
variety of training in all areas. Monitors laws and regulations in the area of employment/personnel to ensure
compliance. Works in areas of Data Practices, Diversity, Customer Service and Human Rights. Coordinates
all human resource activities for the City.
Labor Relations. Supervises labor negotiations. Acts as chief negotiator for City in union issues. Works
on grievance issues, and assists with arbitrations. Responsible for Uniform Baseline Settlement reporting
to BMS.
DEPARTMENTAL GOALS
• Coordinate employee recruiting and hiring to ensure proper legal compliance.
• Continue efforts to recruit and hire a diversified work force.
• Work toward resolution of grievances and employment issues.
• Promote new safety and wellness efforts throughout the organization.
• Administer and process workers' compensation.
• Implement new performance review standards and format
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4310 Professional Services $15,000
These services include pay equity job analysis, employment testing using validated tests, and
the cost of the Employee Assistance Plan.
4311 Benefits Administration $5,000
Flexible benefits plan for pre -tax medical and dependant care.
4314 Medical Services $3,800
Physical exams, mandatory drug/alcohol testing for commercial driver's license holders, and
Hepatitis B vaccine.
• 4341 Employment Advertising $5,500
Employment advertising costs relate to newspaper and other advertisements for City and
enterprise job openings.
4411 Conferences and Schools $3,000
Provides for Assistant City Manager/HR Director attendance at one national conference and
at one in -state conference, and attendance for Human Resources /Purchasing "Technician to
• training.
15.18 Computer Equipment $7,000
Provides for one -time licensing cost to implement new organizational wide on -line
performance review system. Software is customized to the local government market, with
detailed review criteria directed to local government operations, including police operations.
Provides on -line tutorial and critque for supervisors providing performance reviews, complete
with suggested criteria for performance goals and evaluation. Use by all city supervisory
personnel should significantly up grade the current performance evaluations and help in the
acheivement of specific performance criteria for all employees.
Also provides for replacement of one printer within the Human Resources Division.
PERSONNEL LEVELS
Number Position
1 Assistant City Manager/Human Resources Director
1 Human Resources/Purchasing Technician
CAPITAL OUTLAY
• Item Anticipated Units Cost(s) Use /need
purchase date
1 Laser Printer March 1999 1 $2,000 Replace Assistant City
Manager/Director of Human
Resources printer
Software license January 1999 1 $5,000 Performance Review package
On -line tutorial and forms, Local
Government/ Police format
•
• CITY OF BR•YN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 6
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV HUMAN RESOURCES/PURCH 402
4100 Wages Regular Employees 59,489 72,962 I 100,497 50,988 104,676 I 104,676
4112 Overtime Regular Employee I 428 540 0 I 0 0 0
4133 Vacation Pay I 4,972 6,407 0 1,860 0 0
4134 Holiday Pay 4,582 4,319 0 1,823 0 0
4135 Sick Leave Pay 3,016 2,336 0 1,933 I 0 0
Salaries and Wages TOTAL 72,487 86,564 100,497 56,603 104,676 104,676
4142 PERA Coordinated Plan I 3,247 3,894 5,206 2,927 5,422 5,422
4146 FICA I 4,937 I 6,140 I 7,688 4,012 I 8,008 I 8,008
4.150 Employee Benefits 0 6,404 8,264 5,064 8,804 8,804
4151 Health Insurance i 3,352 I 779 I 0 0 0 0
4152 Life Insurance i 35 i 5 0 0 0 0
41.53 Dental Insurance 208 I 64 0 0 0 0
4154 Workers Comp Insurance i 259 i 277 312 I 226 398 398
4158 Disability Insurance i 469 i 409 i 502 -1 0 I 0
Fringe Benefits TOTAL 12,507 I 17,971 21,972 12,227 22,632 22,632
4212 Printed Forms 878 0 I 0 I 0 0 0
4220 Operating Supplies 185 1 3,091 4,000 3,150 0 0
4227 Safety Supplies 36 I 173 200 0 I 700 700
Supplies TOTAL 1,099 3,264 4,200 3,150 700 700
• CITY OF BR*YN CENTER i s
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 7
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4310 Professional Services i 7,727 i 18,797 i 15,000 i 12,326 i 15,000 i 15,000
4311 Benefits Administration 8,003 10,517 5,000 595 5,000 5,000
4312 Legal Services I 0 744 0 0 0 0
4314 Medical Services 792 1,263 3,800 662 3,800 3,800
Purchased Services TOTAL 16,522 31,321 23,800 13,583 23,800 23,800
4322 Telephone Services 0 219 350 191 350 150
4324 Delivery Service i o 45 200 22 loo 100
4334 Use of Personal Auto I 50 I 56 0 180 180
4341 Employment Advertising 8,493 11,750 5,500 I 5,501 5,500 5,500
4350 Printing I 503 0 1,500 788 1,500 1,500
4351 Legal Notice Publication 38 316 0 0 320 320
Communications TOTAL 9,084 12,386 7,550 6,612 I 7,950 7,950
4411 Conferences and Schools 0 978 3,000 1,969 3,000 3,000
4413 Dues & Subscriptions I 250 1,022 1,550 1,669 1,550 1,550
4417 Books/Reference Materials 0 61 0 85 0 0
Other Contractual Sery TOTAL i 250 2,061 4,550 3,723 4,550 4,550
4548 Computer Equipment 0 0 2,500 2,609 7,000 7,000
Capital Outlays TOTAL 0 I 0 2,500 2,609 7,000 7,000
HUMAN RESOURCES/PURCH TOTAL 111,949 153,567 I 165,069 98,507 171,308 171,308
Division: City Clerk
Budget Code: 403
Program No: 1061
is PROFILE
The City Clerk is responsible for preparation of elections, maintaining official City records, coordinating
City Council and City commission materials, coordinating business licensing, and supervision of secretarial
support staff in the Administration Department. The City Clerk has significant public contact related to
elections, ordinances, resolutions, contracts, bonds, insurance, business licenses, as well. as other City
matters.
Elections. Supervises elections and voter registration. Ensures elections are handled in accordance with
State, Federal, and County regulations. Oversees all activities related to City elections including notices,
materials, and certification of process. Arranges polling places and sets up voting equipment. Supervises
the recruiting and training of election judges. Oversees the maintenance of voter registration files.
Official City Records/Data Retention. Maintains official City records, file system, and records storage
room. Supervises the City's retention system. Oversees the maintenance of City ordinances, resolutions,
and City Council minutes.
City Council. Coordinates Council activities, correspondence, meetings, etc. Ensures coordination,
maintenance, and accuracy of Council minutes, resolutions, and other official documents. Oversees the City
Council agenda preparation process. Posts Council/Commission notices as required by Open Meeting Law.
DEPARTMENTAL GOALS
• Administer and process City business licenses.
• Coordinate and deliver City Council information.
• Ensure posting and publishing of all official notices.
• Coordinate annual Council /Commission meeting.
• Advertise for Commission vacancies in a timely manner.
• Provide information as needed to new commission members.
• Maintain official City records.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
431 Legal Notice Publication $8,000
This provides for the cost of publishing ordinances, bids, public hearing notices, advertising
for proposals, assessments, bonds financial reports, and any other notice which is required
to be published.
PERSONNEL LEVELS
• Number Position
1 City Clerk
• CITY OF BRk*,YN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 8
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
-------- - -- - --
DIV CITY CLERK 403
4100 Wages Regular Employees 0 37,238 47,639 23,901 50,293 50,293
4133 Vacation Pay 0 3,748 0 1,677 0 0
4134 Holiday Pay 0 I 1,865 0 I 984 0 0
4135 Sick Leave Pay 0 I 2,060 0 1,152 0 0
Salaries and Wages TOTAL 0 44,911 47,639 27,714 50,293 50,293
4142 PERA Coordinated Plan
0 I 1,964 2,468 1,434 2,605 2,605
41.46 FICA 0 3,362 3,644 2,199 3,847 I 3,847
41.50 Employee Benefits I 0 I 1,535 3,742 2,182 4,402 4,402
4151 Health Insurance 882 226 0 0 0 0
4152 Life Insurance 9 I 2 I 0 i 0 i 0 i 0
4153 Dental Insurance 55 I 5 0 0 I 0 0
41-54 Workers Comp Insurance 0 140 I 148 110 191 191
4158 Disability Insurance I 0 215 238 -1 0 I 0
Fringe Benefits TOTAL 946 7,449 10,240 5,924 11,045 11,045
4334 Use of Personal Auto 0 51 250 26 250 250
4351 Legal Notice Publication 0 11,165 8,000 3,754 8,000 8,000
Communications TOTAL i 0 11,216 8,250 3,780 8,250 8,250
4411 Conferences and Schools 0 1,077 I 500 682 900 900
4413 Dues & Subscriptions 0 120 150 315 150 150
• CITY OF BR•YN CENTER 0
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 9
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4417 Books/Reference Materials 0 I 31 0 0 200 200
Other Contractual Sery TOTAL 0 1,228 650 997 1,250 1,250
4548 Computer Equipment I 0 0 2,500 2,518 0 0
Capital Outlays TOTAL 0 0 2,500 2,518 0 I 0
CITY CLERK TOTAL I 946 64,804 69,279 I 40,934 70,838 70,838
Division: Elections
Budget Code: 404
Program No: 1091
• PROFILE
The City registers all new voters, processes transfers and deletions, and cooperates with Hennepin County
and the Secretary of State to provide an accurate computerized listing of eligible registered voters in the City
of Brooklyn Center. The costs incurred from the registration of new voters and the maintenance of the voter
records is included in the Elections budget.
Section 4.01 of the Brooklyn Center City Charter provides for regular municipal elections to be held in even -
numbered years only. The 1999 Elections budget provides for the cost of personnel, training, supplies,
postage, building rentals, maintenance agreements, and printing in the event that a special election is needed.
DEPARTMENTAL GOALS
• Administer training to election judges.
• Administer municipal elections in accordance with Minnesota Statutes.
• Adapt to and integrate new legislation on elections.
• Maintain up -to -date voter registration system.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4130 Salaries, Part -Time Employees $6,000
Includes training and wages for all election judges.
4220 Operating Supplies $900
Includes supplies such as ballot transfer cases, ballot pens, ribbons and paper tapes.
4321 Postage $600
Includes mailing out verification cards on new registrations, mailing absentee ballot
applications, ballots, and return envelopes.
4350 Printing $2,500
Includes printing of regular and absentee ballots for optical scanner, voter receipts, and
official notices.
4382 Equipment Repair and Maintenance $3,500
Include Q
Includes the cost of the maintenance agreement for the eleven optical scanners. Also
includes any necessary equipment repair costs not covered under the maintenance agreement.
4392 Building Rentals $300
Includes costs associated with two churches and custodial fees charged by one school used
as polling locations.
• 4393 Equipment Rentals $300
Includes the rental of a truck to transport ballot boxes, voting booths, signs, optical scan
voting equipment to the polling locations.
PERSONNEL LEVELS
Brooklvn Center is divided into eight precincts. State Law requires a minimum of one chairperson and at
least four election judges per precinct to carry out the election process.
• CITY OF BR*N CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 10
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV ELECTIONS 404
4100 Wages Regular Employees i 20,876 i 23,316 i 28,963 i 11,077 i 34,595 i 34,595
4112 Overtime Regular Employee 1,305 288 0 126 0 0
4130 Wages Part-time Employees 20,994 1,941 19,570 433 6,000 6,000
4133 Vacation Pay 0 2,394 0 265 0 0
4134 Holiday Pay
0 1,314 0 I 197 0 I 0
4135 Sick Leave Pay 0 1,282 I 0 103 0 0
Salaries and Wages TOTAL i 43,175 30,535 i 48,533 12,201 40,595 40,595
4142 PERA Coordinated Plan i 994 1,269 1,500 604 1,792 1,792
4146 FICA 1,677 2,213 3,713 1,326 3,106 I 3,106
4150 Employee Benefits I 0 I 2,570 3,742 1 312 4,402 4,402
4151 Health Insurance 1,146 289 0 0 0 0
4152 Life Insurance 12 3 i 0 0 0 0
4153 Dental Insurance 69 20 0 I 0 I 0 0
4154 Workers Comp Insurance 79 90 150 66 154 154
4156 Unemployment Compensation 10 0 0 0 0 0
Fringe Benefits TOTAL 3,987 6,455 9,105 2,307 9,454 9,454
4220 Operating Supplies 2,309 19 2,500 3 900 900
Supplies TOTAL 2,309 19 2,500 3 900 I 900
4321 Postage 1,533 I 542 1,700 0 600 600
• CITY OF BR*N CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 11
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
-------- - - - - --
4334 Use of Personal Auto 49 0 100 0 0
4350 Printing 864 416 2,500 0 2,500 2,500
Communications TOTAL I 2,446 958 4,300 0 3,100 3,100
4382 Equipment Repair & Maint 2,915 3,061 3,500 3,061 3,500 3,500
4392 Building Rentals 600 249 800 I 0 300 300
4393 Equipment Rentals 211 0 300 0 300 300
Repair Rental & Maint TOTAL I 3,726 3,310 4,600 3,061 4,100 4,100
4413 Dues & Subscriptions 36 0 I 50 0 I 0
Other Contractual Sery TOTAL 36 0 50 0 0
ELECTIONS TOTAL I 55,679 41,276 69,088 17,572 I 58,149 58,149
Division: Finance
Budget Code: 410
Program No: 1141
• PROFILE
The purpose of the Finance Department is to provide for the fiscal management of all funds of the City;
including budgeting, accounting, financial reporting, investments, bonding, risk management, and utility
billing.
DEPARTMENTAL GOALS
The objective of the department is to provide policy makers and outside authorities with accurate and
timely financial information on the City in the form of the annual budget and the Comprehensive Annual
Financial Report; to process the transactions needed for the day -to -day running of the City in the areas
of accounts payable, accounts receivable, payroll, and utility billing; and to provide cross - departmental
support in the areas of risk management and pooled investment of City funds.
Progress continues on an initiative begun in 1997 for the administration of COBRA and Section 125
employee benefits. This is being done by a means of a new consultant who administers COBRA and
provides support to Finance Department staff who internally administer Section 125 employee benefits.
The City is realizing savings of at least $4,000 per year. The consultant cost is reflected in the Human
Resources Division.
SPECIFIC EXPENDITURE CODE DETAIL,
Object
Number Explanation Amount
4212 Printing $3,700
Provides for the printing of the Annual Financial Report ($1,500) and Annual City Budget
($2,200).
4393 Equipment Rentals $700
Lease of a small copier for use by Finance, Assessing, and Community Development
departments.
4396 Software Maintenance $1,000
Ongoing support and upgrades for PC based fixed asset accounting software purchased in
1997.
4411 Conferences and Schools $4,500
Professional training for all Finance Department staff. Increase from 1997 and earlier years
to provide training in the areas of COBRA and Section 125 benefits administration.
4413 Dues and Subscriptions $1,000
Dues: GFOA dues (Hansen & Johnson $175, and Sundberg $115), N N GFOA dues
(Hansen, Johnson and Sundberg-$90). Subscriptions: Wall Street Journal ($175), GASB
Action Report/Pronouncements ($140), GASB Codification Book for 1998 ($48), COBRA
and Section 125 benefits administration ($150), miscellaneous ($107).
4548 Computer Equipment $5,500
Desktop computers are being replaced on a rotating, scheduled basis to insure that the
Finance Department has reliable and up to date computers.
PERSONNEL LEVELS
Number Position
1 Finance Director
1 Assistant Finance Director
1 Staff Accountant
1 Accounting Technician II
1 Payroll/Personnel Technician
1 Utility Billing Technician I
1 Utility Billing Technician II
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Desktop personal computer 7/99 2 $5,500 Replace existing.
S
•
• CITY OF BRU •YN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 12
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
--------------
DIV FINANCE 410
4100 Wages Regular Employees 248,786 258,852 313,374 152,051 318,379 318,379
4112 Overtime Regular Employee 300 714 1,406 381 1,387 1,387
4133 Vacation Pay 18,160 20,640 0 10,293 0 0
4134 Holiday Pay I 14,235 14,282 0 6,313 0 0
4135 Sick Leave Pay 17,694 12,164 I 0 5,692 0 0
4197 Temporary Services 1_500 0 0 0 0 0
Salaries and Wages TOTAL I 300,675 306,651 314,780 174,730 319,766 319,766
4142 PERA Coordinated Plan i 13,222 i 13,675 i 16,306 i 9,003 16,564 16,564
4146 FICA 21,694 22,378 24,081 12,467 24,462 24,462
4150 Employee Benefits 0 23,091 29,554 16,148 31,054 I 31,054
4151 Health Insurance 20,425 3,910 0 0 0 0
4152 Life Insurance 151 22 0 0 0 0
4153 Dental Insurance 1,656 135 0 0 0 0
4154 Workers Comp Insurance I 1,070 993 976 696 1,333 1,33�
4158 Disability Insurance i 607 i 656 679 383 700 700
Fringe Benefits TOTAL 58,825 64,860 71,596 38,698 74,113 74,113
4210 Office Supplies 245 61 600 I 69 0 0
4212 Printed Forms 588 3,651 3,700 3,026 4,700 4,700
4220 Operating Supplies 487 152 0 202 600 600
4271 Minor Equipment 0 0 800 750 800 800
• CITY OF BR CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 13
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
Supplies TOTAL I 1,320 I 3,863 5,100 4,047 I 6,100 I 6,100
4310 Professional Services I 415 415 I 415 I 415 I 425 I 425
Purchased Services TOTAL I 415 I 415 I 415 I 415 I 425 I 425
4324 Delivery Service I 14 I 47 I 25 I 9 I 50
4334 Use of Personal Auto I 234 I 442 I 300 I 62 I 400 400
Communications TOTAL i 248 I 490 325 I 71 450 I 450
4382 Equipment Repair & Maint 85 0 0 0 0 6
4389 Maintenance Contracts I 0 1 0 1 0 1 220 I 220 220
4393 Equipment Rentals 0 693 I 700 I 378 I 700 I 700
4396 Software Maintenance 0 I 995 I 995 I 0 I 1,000 1,000
Repair Rental & Maint TOTAL 85 I 1,688 1,695 598 1,920 1,920
4411 Conferences and Schools I 0 I 3,734 I 4,500 I 1,157 I 4,500 I 4,500
441.3 Dues & Subscriptions I 676 I 742 1,000 I 440 I 1,000 I 1,000
4417 Books/Reference Materials I 0 1 0 1 0 1 201 I 0 I 0
Other Contractual Sery TOTAL I 676 4,476 I 5,500 I 1,798 I 5,500 I 5,500
Computer Equipment I 0 8,346 I 13,000 I 12,025 I 5,500 5,500
Capital Outlays TOTAL i 0 1 8,346 13,000 I 12,025 I 5,500 I 5,500
4199 Salaries Reimbursed y -198,736 0 1 0 1 0 1 0 1 0
• CITY OF BR•YN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 14
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
Administrative Service TOTAL -198,736 0 I 0 0 I 0 0
FINANCE TOTAL 163,508 390,790 I 412,411 232,383 413,774 413,774
• X10
NARRA'I'IV�:
t
BLDG 'i
CODS:
411
• CITY OF BROYN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 15
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV DATA PROCESSING 411
4100 Wages Regular Employees I 23,980 42,534 55,147 I 25,712 I 87,424 I 87,424
4131 Overtime of Part-time Emp I 0 0 1 0 13 I 0 1 0
4133 Vacation Pay I 1,206 I 1,702 0 1,520 I 0 1 0
4134 Holiday Pay I 1,049 1,670 I 0 1,357 I 0 1 0
4135 Sick Leave Pay i 552 I 301 I 0 2,731 I 0 1 0
Salaries and Wages TOTAL I 26,787 I 46,208 I 55,147 I 31,334 I 87,424 I 87,424
4142 PERA Coordinated Plan i 1,261 I 1,994 I 2,857 1,620 I 4,529 I 4,529
4146 FICA i 2,140 i 3,380 i 4,219 i 2,432 I 6,688 I 6,688
4150 Employee Benefits I 0 I 2,310 I 3,742 I 2,182 I 8,804 8,80-t
4151 Health Insurance i 1,750 i 0 1 0 0 1 0 0
4152 Life Insurance I 16 I 0 1 0 1 0 1 0 1 0
4153 Dental Insurance I 203 I 0 1 0 1 0 1 0
41-54 Workers Comp Insurance I 296 I 402 491 I 256 I 741 741
Fringe Benefits TOTAL i 5,667 8,087 I 11,309 I 6,491 I 20,762 I 20,762
4210 Office Supplies I 0 I 139 I 0 1 0 1 0 0
4220 Operatiii(i Supplies 7,023 i 9,829 I 10,000 I 4,886 I 10,000 I 10,000
4271 Minor Equipment I 0 1 0 1 0 1 240 I 0 1 0
Supplies TOTAL 7,023 I 9,969 I 10,000 I 5,127 I 10,000 I 10,000
4322 Telephone Services I 8,358 I 7,563 I 8,000 I 11,363 10,000 I 10,000
CITY OF BR O-jYN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 16
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4334 Use of Personal Auto I 62 I 24 100 0 1 0 1 0
Communications TOTAL I 8,420 I 7,587 I 8,100 I 11,363 I 10,000 I 10,000
4382 Equipment Repair & Maint I 2,955 I 6,005 8,000 I 3,081 I 10,000 I 10,000
4386 Communication Systems 437 0 0 0 0 0
4389 Maintenance Contracts i 4,798 I 5,71.8 I 2,600 I 0 1 0
4397 Logis Charges i 189,223 I 102,092 I 90,663 I 49,208 I 93,973 I 93,973
4398 Protective'Services I 1,334 I 0 1 0 1 o 1 0 1 0
Repair Rental & Maint TOTAL I 198,747 I 113,814 I 101,263 I 52,289 I 103,973 I 103,973
4411 Conferences and Schools I 5,070 I 6,325 I 11,000 I 1,161 I 6,000 I 6,000
4413 Dues & Subscriptions 0 I 0 I 150 I 0 I 150 150
441'1 Books/Reference Materials i 60 i 114 250 I 0 I 200 200
Other Contractual Sery TOTAL I 5,130 6,439 I 11,400 1,161 I 6,350 6,350
4548 Computer Equipment 0 I 39,598 25,000 I 14,603 I 20,000 I 20,000
4551 Office Furniture & Equip I 62,907 I 0 I 500 I 367 300 300
4552 Other Equipment I 1,998 I 0 0 I 0 1 0 1 0
Capital Outlays TOTAL 64,905 I 39,598 I 25,500 14,970 I 20,300 I 20,300
4199 Salaries Reimbursed -10,360 I 0 1 0 1 0 1 0 1 0
Administrative Service TOTAL I -10,360 0 1 0 1 0 1 0 1 0
DATA PROCESSING TOTAL I 306,318 I 231,701 I 222,719 I 122,735 I 258,809 I 258,809
Division: Legal
Budget Code: 415
Program No: 1210
• PROFILE
The Legal Division provides legal counsel to the City Council, commissions, and City staff on municipal
questions and also prosecutes criminal offenses. Legal services are provided by two firms.
City Attorney. The City Attorney attends City Council meetings, provides legal opinions, and aids in the
development of ordinances and resolutions. The City contracts with the firm Kennedy & Graven.
Prosecuting Attorney. The Prosecuting Attorney prosecutes criminal offenses on behalf of the City. The
City contracts with the firm Carson & Clelland.
PERSONNEL LEVELS
None, legal services are contracted.
Civil expenses are estimated at $81,400, to be confirmed
Criminal expenses are estimated at $117,000, to be confirmed
•
• CITY OF BRGOYN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 17
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV LEGAL 415
4312 Legal Services i 185,273 i 163,849 i 198,400 i 93,697 197,900 i 197,900
Purchased Services TOTAL 185,273 163,849 198,400 93,697 197,900 197,900
LEGAL TOTAL 185,273 4 163,849 198,400 93,697 197,900 197,900
Division: Patrol
Budget Code: 416
Program No: 1601, 1671
• PROFILE
The patrol division consists of one captain, five patrol sergeants, twenty -five patrol officers, one
community services sergeant, and a crime prevention officer. Uniformed officers respond to calls for
service of both emergency and non emergency nature. In addition, the patrol division conducts proactive
patrol in residential and commercial areas to deter crime. Officers seek to make a positive difference in
the lives of the residents of Brooklyn Center and the community as a whole.
The central philosophy of the patrol division is the concept of Community Policing. Community
Policing allows the residents and businesses of the community the opportunity to take an active role in
the peaceful resolution of conflicts and the deterrence of crime in their neighborhoods and business
areas. Strong ties are formed between the community and the police department by allowing residents
and businesses to actively participate with the police. This philosophy creates a stronger sense of
community for residents, businesses, and the police.
The complement of officers in the patrol division supports the various programs and components in the
division.
Animal Control
Officers and community service officers (C.S.O.'s) of the police department are responsible for the
handling of complaints concerning animals, both wild and domestic. The City, through a joint powers
agreement, utilizes the Pets Under Police Security (P.U.P.S.) facility in Maple Grove for the boarding
and disposal of impounded animals. C.S.O.'s and funding for P.U.P.S. is in the support services
division 418
Communitv Services
Community services coordinates proactive strategies of law enforcement which includes the Crime
Prevention and Drug Abuse Resistance Education (D.A.R.E.) programs. By educating residents and
business owners concerning issues related to crime trends it is felt that they will be better able to deal
with the issues of crime that concern them in their neighborhoods.
Crime Prevention
The Crime Prevention Program in 1990 had 40 Neighborhood Watch Groups within the city of
Brooklyn Center. Today there are more than 140 Neighborhood Watch Groups that work
together to make Brooklyn Center a safer place to live. Crime Free Multi- Housing is a new
program introduced in 1997. The program encourages apartment complex owners within the city
to take steps to make their properties safer for residents. To date, three complexes have received
the designation as Crime Free Multi - Housing units.
Drua Abuse Resistance Education (D.A.R.E.)
D.A.R.E. is designed to prevent the use of illegal drugs by children and teenagers. By teaching
young people in the elementary grades the adverse effects of drug abuse and drug use it is
anticipated that these students will be able to resist the temptation of alcohol and illegal drugs in
later years.
•
Emeraencv Onerations Unit
The Emergency Operations Unit (E.O.U.) is a team of officers who have received specialized training in
the proper response to critical incidents. This unit seeks to peacefully resolve critical incidents and to
• safely execute high risk search warrants within the city of Brooklyn Center. The unit has been
successfully deployed on many occasions since its inception in the 1980's.
Twin Lake Water Patrol
Twin Lake Water Patrol is a joint powers agreement between Brooklyn Center, Crystal, and Robbinsdale
for winter and summer enforcement on Twin Lake.
DEPARTMENTAL GOALS
• Continue promoting Community Policing.
• Continue to promote closer ties with the community by establishing permanent patrol areas.
• Foster even closer ties to the community by further expansion of both Neighborhood Watch and
Crime Free Multi - Housing programs and promote coordination of these by geographical areas within
the city.
• Combine Neighborhood Watch Groups to provide a stronger alliance in larger geographic areas.
• Concentrate Traffic Law Enforcement in specific areas.
• Provide foot patrol in commercial areas.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
• 4212 Printed Forms $3,600
Department business cards, property inventory forms, traffic citations, vehicle impound
forms, warning citations, and other materials done professionally. Increase associated
with new building address.
4220 Operating Supplies $11,560
Alcosensor and intoxilyzer mouthpieces, ammunition, batteries, chemical munitions,
crime prevention supplies, dictation cassettes, drug /narcotics identification kit, gun
cleaning supplies, holding facility supplies, oxygen refills, photographic processing and
supplies, road flares, school patrol program supplies, smoke grenades, state statute
reference guides, and other miscellaneous supplies.
4224 Clothing/Personal Equipment $30,545
Uniform maintenance allowances for officers in the patrol division according to L.E.L.S.
contract. Anticipated personnel turnover for uniform and equipment issue for police
officers. Uniform and equipment replacement for officers in the patrol division. Routine
replacement of bullet resistant vests. Replacement of ear protection. Replacement of
micro - cassette recorders for dictation. Simunition protective equipment for force on
force training.
4250 D.A.R.E. Supplies $6,000
Classroom supplies needed to support the D.A.R.E. program and training for D.A.R.E.
officers.
•
4271 Minor Equipment $1,270
Flashlight kit for department's body bunker, rifle case, simunition conversion kit for
MP5, and siren speakers.
• 4314 Medical Services $4,940
Blood examinations mandatory in some D.W.I. cases and in all fatal or suspected fatal
accidents. Hepatitis B vaccinations /test for "at risk" employees, required by law. Lab
analysis for all arrests for controlled substances. Physical and psychological
examinations for anticipated police officer turnover.
4322 Telephone $6,816
Cellular phone services in all patrol division vehicles. Pager service for patrol captain,
sergeants, and Emergency Operations Unit (E.O.U.) members.
4382 Equipment Repair/Maintenance $27,595
Maintenance contracts for Mobile Computing Devices (M.C.D.'s) hardware and photo
imaging. Equipment repair for hydrostatic testing of 02 bottles, radar units, radio
installation, and other miscellaneous police equipment. Costs associated with squad car
changeover.
4386 Communication Systems Maintenance $6,300
Maintenance contract for portable and mobile radio system.
4397 LOGIS Charges $
Operating costs for Mobile Computing Devices (M.C.D.'s).
4400 Contractual $4,400
• Blanket cleaning, contribution towards file server maintenance at Hennepin County for
the photo imaging system, and Twin Lake Water Patrol.
4411 Conferences /Schools $27,065
Training for patrol division personnel.
4425 Boarding of Prisoners $170,000
Costs for the boarding of prisoners including the county jail, the workhouse, and meals
provided to prisoners while in the Brooklyn Center holding facility.
PERSONNEL LEVELS
Number Position
1 Captain
5 Patrol Sergeants
25.57 Patrol Officers
1 Community Services Sergeant
.57 Crime Prevention Officer
.86 D.A.R.E. Officer
•
CAPITAL OUTLAY
Item /Object Code Anticipated Units Cost(s) Use /need
• purchase date
ArcView Software (4548) 2rd qtr. 1999 2 $2,400 ArcView would map data from
the police Computer Aided
Dispatch (CAD) and Records
Management System (RMS)
databases.
Desktop Computer (4548) 2nd qtr. 1999 1 $2,750 Replacement computer in the
patrol division.
A
Mobile Computing, Device 1st qtr. 1999 I $6,500 Increase the Mobile Computing
(MCD) (4548) Device (MCD) fleet to 11
providing one unit to the
community service officer's
vehicle.
ScheduleSoft Software (4548) 1 st qtr. 1999 1 $3,800 ScheduleSoft software is 24 -hour,
7 -day personnel scheduling
software. Purchasing a network
version would enable the police
department to have schedules
"on- line" allowing the department
to become more efficient.
Light Bar and Siren System 2nd qtr. 1999 1 $2,500 Would replace one current light
(4553) bar that is five years old.
• Multi- Terrain Utility Vehicle 2nd qtr. 1999 $8,000 The multi - terrain utility vehicle
(4553) would be used to routinely patrol
the parks and for special details.
r
• CITY OF BR•YN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 18
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
--------------
DIV PATROL 416
4100 Wages Regular Employees 1,237,214 1,366,320 1,622,623 790,366 1,678,359 1,678,359
4112 Overtime Regular Employee 115,876 117,718 58,908 46,146 62,570 57,982
4113 Compensatory Pay - Police i 35,766 i 34,106 0 f 7,584 i 0 0
4117 Holiday Premium Overtime 0 23,608 64,683 21,637 66,844 66,844
4130 Wages Part-time Employees 8,405 195 0 216 0 0
4133 Vacation Pay 94,778 98,721 0 57,491 I 0 0
4134 Holiday Pay 68,342 70,521 I 0 43,529 0 0
4135 Sick Leave Pay i 59,126 i 52,627 o I 29,905 0
4136 Jury Duty Pay 0 0 I 0 283 0
Salaries and Wages TOTAL 1,619,507 1,763,815 1,746,214 997,158 1,80 1,803,185
4142 PERA Coordinated Plan 172 206 0 65 I 0 0
4143 PERA Police & Fire Plan i 181,280 199,465 199,069 114,698 205,563 205,563
4146 FICA 15,025 I 16,234 4 0 9,401 16,308 i 16,308
4147 Medicare Contribution I 0 I 0 I 15,102 I 0 0 0
4150 Employee Benefits I 0 105,540 140,608 77,796 I 149,788 1
4151 Health Insurance 111,171 18,104 0 544 0 G
4152 Life Insurance 3,712 715 0 18 0 0
4153 Dental Insurance I 7,640 1,122 0 47 0 0
4154 Workers Comp Insurance i 45,425 44,060 44,005 25,323 47,457 47,457
4158 Disability Insurance 297 313 320 86 330 330
CITY OF BR•YN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 19
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
Fringe Bttnefits TOTAL 364,722 385,760 399,104 227,979 419,446 419,446
4212 Printed Forms 0 3,443 2,800 2,095 3,600 3,600
4220 Operating Supplies 16,824 I 8,140 9,190 4,424 11,560 9,300
4224 Clothing & Personal Equip 22,601 22,996 27,818 13,742 30,545 27,818
4227 Safety Supplies 0 1,852 1,850 657 2,150 2,000
4250 DARE Supplies 0 5,900 5,900 2,198 6,000 6,000
4255 Supplies Drug Forfeiture 2,173 I 0 I 0 I 0 I 0
4271 Minor Equipment 857 I 2,071 460 297 1,270 1,270
Supplies TOTAL 42,456 44,402 I 48,018 23,413 I 55,125 49,988
4310 Professional Services 3,885 I 4 I 0 0 I 0 0
4314 Medical Services I 0 3,428 5,700 1,086 4,940 4,940
Purchased Services TOTAL 3,885 I 3,433 5,700 1,086 4,940 4,940
4322 Telephone Services 7,846 i 2,212 7,930 2,850 6,816 6,816
4334 Use of Personal Auto I 5 I 0 25 0 50 50
Communications TOTAL 7,851 2,212 7,955 2,850 6,866 6,866
4382 Equipment Repair & Maint 23,281 20,166 25,950 9,312 27,595 25,950
4386 Communication Systems 0 5,965 6,300 5,738 6,300 6,300
4393 Equipment Rentals i 0 0 0 I 0 0 1,600
4397 Logis Charges 0 4,302 21,500 8,137 31,320 31,320
• CITY OF BROLYN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 20
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
Repair Rental & Maint TOTAL I 23,281 1 30,433 I 53,750 1 23,187 i 65,215 1 65,170
4400 Other Contractual Service i 12,114 I 12,100 1 3,350 1 833 1 4,400 1 4,400
4411 Conferences and Schools i 26,810 1 22,812 1 22,760 1 10,620 1 27,065 1 23,000
4412 Meeting Expenses i 19 i 50 i 50 1 41 1 50 1 50
4413 Dues & Subscriptions i 674 i 435 i 950 1 392 500 1 500
4424 Towing Charges I I
0 i 180 i 1,500 1 494 1 1,500 I 1,500
4425 Board of Prisoners i 157,298 i 148,568 i 170,000 i 83,576 i 170,000 i 170,000
Other Contractual Sery TOTAL I 196,915 1 184,145 I 198,610 1 95,957 1 203,515 1 199,450
4440 Fuel Charges 1 37,245 1 39,387 1 35,779 1 21,771 1 41,531 1 41,531
4441 Fixed Charges i 128,931 1 64,880 80,863 I 30,068 1 104,909 I 100,367
4442 Repair & Maint Charges i 103,874 i 93,324 1 118,639 1 59,430 1 128,491 1 128,491
4444 Replacement Charges i 21,643 i 0 1 0 1 0 1 24,462 1 0
Central Garage Rentals TOTAL i 291,694 1 197,591 I 235,281 1 111,269 1 299,393 1 270,389
4548 Computer Equipment i 0 0 1 2,500 I 2,510 1 15,450 1 6,500
4552 Other Equipment 1 92,998 1 6,509 1 8,400 3,300 1 0 1 0
4553 Mobile Equipment i 7,192 1 3,343 I 3,600 1 852 1 10,000 1 2,500
4555 Equipment Drug Forfeiture I 20,715 0 1 0 1 0 1 0 I 0
Capital Outlays TOTAL i 120,905 I 9,853 I 14,500 I 6,662 1 25,450 1 9,000
PATROL TOTAL I 2,671,215 1 2,621,645 1 2,709,132 1 1,489,561 1 2,887,723 1 2,828,434
Division: Detective
Budget Code: 417
Program No: 1611
• PROFILE
The detective division consists of one captain, six detectives, one patrol officer investigator trainee, and one
school liaison officer. Detectives assigned to the division conduct investigations of criminal offenses
through proactive and reactive response. Proactive response includes surveillance of high crime areas,
gathering intelligence information on known or suspected criminals, and participating in purchasing
contraband (such as illegal drugs or stolen property). Reactive investigations are conducted when a criminal
offense is reported and there is physical evidence to gather and process, there are victims, suspects, and
witnesses to be interviewed, and supporting documentation to be researched and evaluated. These actions
prepare the case for presentation in criminal court.
The detective division participates in several programs including:
Anoka - Hennepin Narcotics and Violent Crimes Task Force
Selected officers from local and county law enforcement agencies in the northwest metropolitan area,
including Hennepin and Anoka counties, are assigned to the task force. Members of the task force work in
an undercover capacity to investigate crimes relating to the sale and use of illegal drugs. Brooklyn Center
has one detective assigned to the task force.
School Liaison Program
One officer from the Brooklyn Center Police Department is assigned as a school liaison officer in the
Brooklyn Center High School. The school liaison officer uses resources from law enforcement, social
services, and community programs in an effort to address the needs of juvenile offenders. The school liaison
officer maintains an office at the Brooklyn Center Police Department during the vacation periods of the
school year. They are primarily assigned to investigate runaways, child neglect and abuse, and other juvenile
offenses when not assigned to the Brooklyn Center High School.
DEPARTMENTAL GOALS
• Continue to completely investigate reported crimes and seek prosecution through state and federal
courts.
• Continue investigating illegal drug use in Brooklyn Center and surrounding communities by participating
and cooperating with the Anoka- Hennepin Narcotics and Violent Crimes Task Force.
• Continue resolving conflicts and assisting students, parents, and school personnel through the school
liaison program.
• Continue to participate in ad -hoc task forces to combat specific criminal activity. Ad -hoc task forces
are assembled in cooperation with other law enforcement agencies when additional resources are
appropriate to investigate similar or related crimes that are occurring in multiple jurisdictions. Ad -hoc
task forces usually have a duration of less than one month.
• Increase the number of surveillance details that are conducted in high crime areas. When crime analysis
shows specific patterns of crime, then surveillance may be an effective law enforcement tool.
Surveillance is only done in those cases where there is a likelihood of crime reoccurring.
• Computerize case tracking system to allow all department personnel to check on the progress of specific
cases.
i
• Reduce the case load of each detective to a manageable level. Each detective currently has a case load
of between 30 -40 active cases. Felony crimes and cases with suspects in custody have the highest
priority. Cases of least importance such as misdemeanor thefts or vandalism may receive little or no
attention. The continued assignment of an investigative trainee will assist in reducing the case load of
• the other detectives.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4224 Clothing/Personal Equipment $6,000
Clothing allowances for officers in the detective division according to L.E.L.S. contract.
Uniform and equipment replacement for officers in the detective division.
4310 Professional Services $2,500
Polygraph tests, expert witness fees, and costs associated with investigations.
4322
Telephone $3,783
Cellular phone services for all detective division ersonnel. Pager service for detective
P g
captain, detectives and school liaison officer.
4400 Contractual' $11,000
Corner House services who specialize in dealing with child victims of sexual abuse. Anoka-
Hennepin Narcotics and Violent Crimes Task Force joint powers agreement with 13 local
communities.
• 4411 Conferences /Schools $10,450
Training for detective division personnel.
PERSONNEL LEVELS
Five detectives and one investigative trainee are assigned to investigate all felony level crimes ranging from
damage to property to homicide. Theft, forgery and fraud account for the greatest number of cases
investigated. The increased sophistication in the area of forgery and fraud has placed greater time demands
on detectives.
One detective is assigned to the Anoka- Hennepin Narcotics and Violent Crimes Task Force. The value of
the task force has been proven time and again through their success in apprehending and convicting major
drug dealers in the north metropolitan area.
One school liaison officer is assigned to the Brooklyn Center High School to address the unique problems
that students face in the educational setting. Approximately $45,000 of the annual cost of an officer is
reimbursed by the school district.
Number Position
1 Captain
6 Detectives
1 Patrol Officer Investigative Trainee
1 School Liaison Officer
CAPITAL OUTLAY
Item /Object Code Anticipated Units Cost(s) Use /need
purchase date
Desktop Computer (4548) 1st qtr. 1998 1 $2,750 Replacement computer in the
detective division.
Printer, Laser Black and White Ist qtr. 1998 1 $2,000 Would replace the current printer
(4548) that is not capable of handling
complex word processing and
spreadsheet document printing.
• CITY OF CENTER
BRUu,,LYN •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 21
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code L Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV DETECTIVES 417
4100 Wages Regular Employees 313,035 303,899 415,728 176,017 389,234 389,234
4112 Overtime Regular Employee 25,260 31,133 13,026 17,701 13,603 13,603
411.3 Compensatory Pay - Police 7,861 4,632 0 I 1,779 0 11
4117 Holiday Premium Overtime 0 4,764 14,303 4,565 14,937 14,937
4131 Overtime of Part-time Emp 0 0 0 18 0 0
4133 Vacation Pay 29,095 31,369 0 10,208 0 0
4134 Holiday Pay I 19,806 19,691 0 I 8,191 0
4135 Sick Leave Pay 6,451 12,554 0 I 5,248 0
4136 Jury Duty Pay 391 I 0 I 0 0 I 0
Salaries and Wages TOTAL I 401,899 408,041 443,057 223,726 417,774 417,774
4142 PERA Coordinated Plan I 1,140 1,170 I 1,393 810 0 0
4143 PERA Police & Fire Plan I 44,988 I 45,625 47,443 23,267 I 47,626 47,626
4146 FICA 995 1,140 2,057 2,038 254 254
4147 Medicare Contribution I 0 0 I 191 0 0
4150 Employee Benefits 0 29,131 36,002 20,298 32,035 32,035
4151 Health Insurance 22,366 3,873 0 o I o 0
4152 Life Insurance i 759 i 121 0 I 0 I 0 0
4153 Dental Insurance 1,455 270 0 0 0 0
4154 Workers Comp Insurance I 10,824 9,811 I 10,727 j 5,196 10,930 10,930
4158 Disability Insurance 282 313 I 320 183 330 330
CITY OF BROOMYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 22
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOM14ENDED
Fringe Benefits TOTAL 82,809 91,453 98,133 51,792 91,1 91,175
4212 Printed Forms 0 105 Soo 29 500 500
4220 Operating Supplies i 1,301 1,626 1,300 620 1,300 1,300
4224 Clothing & Personal Equip 4,651 6,085 6,000 4,185 6,000 6,000
4255 Supplies Drug Forfeiture 1,123 0 0 0 0 I 0
Supplies TOTAL 7,075 I 7,816 I 7,800 4,835 7,800 7,800
4310 Professional Services 783 1,051 2,000 I 540 I 2,500 2,000
Purchased Services TOTAL I 783 1,051 2,000 540 2,500 2,000
4322 Telephone Services 2,380 2,226 3,565 1,420 3,783 3,783
4334 Use of Personal Auto 6 I 0 I 150 0 50 so
Communications TOTAL 2,386 2,226 3,715 1,420 3,833 3,833
4382 Equipment Repair & Maint 400 400 450 400 450 450
Repair Rental & Maint TOTAL I 400 400 450 400 450 450
4400 Other Contractual Service 9,541 9,729 10,600 9,650 11,000 10,500
4411 Conferences and Schools i 5,973 I 5,924 4,600 2,125 10,450 9,450
441-2 Meeting Expenses i 26 78 50 28 100 100
4413 Dues & Subscriptions i 800 947 950 545 1,100 1,100
4424 Towing Charges i 0 215 0 I 0 I 0 i 0
Other Contractual Sery TOTAL 16,339 16,893 I 16,200 12,348 22,650 21,150
•
CITY OF BR CENTER
OC71,
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 23
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4465 Automotive Insurance 0 150 0 I 0 I 0
Insurance TOTAL 0 I 150 0 0 0 0
4548 Computer Equipment i 0 I 11,206 8,500 9,802 4,750 4,750
4551 Office Furniture & Equip i 0 i 7,044 I 0 I 0 0 0
4555 Equipment Drug Forfeiture i 2,135 i 0 i 0 i 0 i 0 0
Capital outlays TOTAL 2,135 18,249 8,500 9,802 4,750 4,750
DETECTIVES TOTAL I 513,826 I 546,279 579,855 304,863 550,932 I 548,932
Division: Support Services
Budget Code: 418
Program No: 1641
PROFILE
Support services division consists of both sworn and civilian personnel that provide support to all police
department divisions.
Public safety dispatchers are the critical link between the public and emergency service personnel.
Dispatchers are responsible for dispatching police, fire, and ambulance calls for service through the
automation of the Computer Aided Dispatch (CAD) and Mobile Computing Device (M.C.D.) systems.
Dispatchers are also responsible for booking prisoners and maintaining the holding facility.
Community service officers (C.S.O.'s) are utilized to perform police related duties that do not require a
sworn police officer. These duties include, but are not limited to, responding to complaints concerning
animals, both wild and domestic, monitoring private and commercial property for junk vehicles and other
city ordinance violations. The City, through a joint powers agreement, utilizes the Pets Under Police
Security (P.U.P.S.) facility in Maple Grove for the boarding and disposal of impounded animals.
The neighborhood liaison assists other City departments and works directly with community development
to assist in ordinance enforcement and related activities.
The Cadet Program is designed to assist minorities in gaining law enforcement experience while attending
a two year college law enforcement program.
• Dispatchers, C.S.O.'s, neighborhood liaison, and cadets are supervised by the administrative sergeant. The
administrative sergeant is also responsible for the department's training program and is the department's
liaison with the City prosecutor.
The records staff processes and coordinates information generated by all divisions within the department.
Their activities include transcription, dissemination, and storage of police reports along with proper
classification of crimes that is mandated by the State of Minnesota.
The property /evidence function is responsible for the proper receiving, tracking, storage, and return or
disposal of all property. Property is classified as found, recovered, confiscated, or evidence. The property
room supervisor is responsible for coordinating the disposal of city property through an auction service.
The Telephone Assurance Program (T.A.P.) allows senior citizens and persons with disabilities to continue
living on their own while providing assurance that their well -being is monitored on a daily basis. When a
participant fails to call, the citizen aid clerk initiates contact with that person. If contact is still not made,
a police officer will attempt to make contact at their residence to check on their well - being.
The records staff, property room supervisor, and citizen aid clerks are supervised by the staff services
supervisor. The staff services supervisor is also responsible for the administration of liquor licenses,
gambling licenses, pawn shop licenses, handgun permits, and other miscellaneous permits as required by
state and City regulations. y
DEPARTMENTAL GOALS
• Continue to enhance computer software applications for both the communication center and records
areas within the department. The focus will be to provide as much information in an efficient and
effective manner.
• Respond appropriately to code violations in cooperation with other City departments.
• Continue inventorying, holding, and disposing of property in the most efficient manner allowed by city
ordinance, state statute, and the criminal justice system.
• Improve the methods of cataloging and tracking property by the applications of the latest technology.
• Continue the efficient disposal of property through the services of an auction house.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4212 Printed Forms $3,600
Department letterhead, envelopes, business cards and other material done professionally.
Increase associated with new building address.
4220 Operating Supplies $5,800
Animal control supplies, directories, fax supplies, photo copier supplies, specialized paper
for communication center, property room supplies, Telephone Assurance Program (T.A.P.)
supplies, and other miscellaneous supplies.
4224 Clothing/Personal Equipment $3,995
Uniform maintenance allowance for the administrative sergeant according to L.E.L.S.
contract. Anticipated personnel turnover for uniform and equipment issue for cadet and
community service officers. Uniform and equipment replacement for personnel in the
support services division.
4271 Minor Equipment $2,500
Replacement of color printer, scanner, transcriber, and typewriter.
4310 Professional Services $1,000
Provides multiple foreign language interpretation services in the communication center
necessary due to the change in demographics of Brooklyn Center. Interpretation services are
required by law.
4314 Medical Services $2,210
Physical and psychological examinations for anticipated community service officer turnover.
Emergency veterinarian services for injured animals.
4322 Telephone $23,447
Telephone services for the communication center and Telephone Assurance Program
(T.A.P.). Pager service for the administrative sergeant.
4382 Equipment Repair/Maintenance $4,850
Maintenance contracts for fax machine, photo copier, and radio and telephone logger system.
Equipment repair for transcribers and other miscellaneous support services equipment.
4386 Communication Systems Maintenance $2,200
Maintenance contract for radio base station located in the communication center.
4400 Contractual $19,100
Pets Under Police Security (P.U.P.S.) joint powers agreement with several other cities for
an animal containment center.
i 4411 Conferences /Schools 54,000
Training for support services division personnel.
PERSONNEL LEVELS
Number Position
1 Administrative Services Sergeant
1 Staff Services Supervisor
6 Public Safety Dispatchers
2.20 Community Service Officers (1 full -time, 1.2 FTE)
1 Neighborhood Liaison
.60 Cadet
1 Classification Operator
3 Police Secretary/Receptionist
.50 Data Entry Technician
.90 Records Clerk
2.2 Typists
1 Property Room Supervisor
1.10 Citizen Aid Clerks
CAPITAL OUTLAY
i
Item /Object Code Anticipated Units Cost(s) Use /need
purchase date
Desktop Computers (4548) and qtr. 1999 2 $5,500 Replacement computers in the
support services division,
communication center.
Printer, Laser Black and White Ist qtr. 1999 1 $2,000 Currently there is no network
(4548) printer in the communication
center. Dispatchers are often
staffed alone therefore making it
difficult to retrieve print jobs sent
to the printer in the records area.
i
CITY OF BROLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 24
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
--------------
DIV SUPPORT SERVICES 418
4100 Wages Regular Employees I 364,199 I 338,367 438,725 I 205,155 491,166 I 491,166
4112 Overtime Regular Employee I 8,487 I 9,996 I 8,648 I 5,803 8,821 I 8,821
4113 Compensatory Pay - Police I 333 I 76 I 0 1 99 I 0 1 0
4114 Military Pay I 1,457 I 0 1 0 1 0 1 0 I 0
4117 Holiday Premium Overtime I 0 I 2,683 I 2,207 I 2,606 I 2,296 I 2,296
4130 Wages Part-time Employees I 97,403 96,767 I 122,603 47,498 I 132,053 I 132,053
4131 Overtime of Part-time Emp 0 48 0 58 0 0
4133 Vacation Pay I 24,008 I 23,548 I 0 I 21,224 I 0 I 0
4134 Holiday Pay I 19,665 I 18,363 I 0 I 9,170 I 0 I 0
4135 Sick Leave Pay I 12,211 I 14,374 I 0 1 9,791 I 0 1 0
4136 Jury Duty Pay I 0 1 322 I 0 1 0 1 0 0
Salaries and Wages TOTAL I 527,764 I 504,543 I 572,183 I 301,404 I 634,336 I 634,336
4142 PERA Coordinated Plan I 20,651 I 19,172 I 25,601 I 13,151 29,114 I 29,114
4143 PERA Police & Fire Plan I 5,957 5,647 I 6,542 I 3,599 I 6,807 I 6,807
4146 FICA I 35,840 I 34,323 I 39,382 I 20,866 I 43,959 I 43,959
4150 Employee Benefits I 0 1 35,115 I 54,968 I 27,611 I 66,030 I 66,030
4151 Health Insurance I 35,681 I 6,156 I 0 I 0 1 0 1 0
4152 Life Insurance i 1,195 147 I 0 1 0 1 0 1 0
4153 Dental Insurance i 2,465 i 388 i 0 i 0 i 0 i 0
4154 Workers Comp Insurance I 5,035 I 3,467 I 4,345 I 2,237 I 5,832 I 5,832
• CITY OF BR0 CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 25
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4156 Unemployment Compensation I 26 I 0 1 0 1 222 I 0 1 0
4158 Disability Insurance I 156 I 191 I 0 1 112 I 0 1 0
Fringe Benefits TOTAL I 107,005 I 104,606 I 130,838 I 67,797 I 151,742 I 151,742
4212 Printed Forms I 0 I 2,480 I 2,200 I 890 I 3,600 I 3,600
4220 Operating Supplies I 6,424 I 2,741 I 3,550 I 3,584 I 5,800 I 3,550
4224 Clothing & Personal Equip I 2,131 I 1,441 I 3,250 I 809 I 3,995 I 3,250
4271 Minor Equipment I 92 I S86 I 0 1 0 1 2,500 I 1,200
Supplies TOTAL I 8,647 I 7,247 9,000 I 5,283 I 15,895 I 11,600
4310 Professional Services I 603 I 123 I 1,500 I 48 I 1,000 I 1,000
4314 Medical Services 0 I 1,137 I 2,150 456 I 2,210 I 2,210
Purchased Services TOTAL i 603 I 1,260 I 3,650 I 504 I 3,210 I 3,210
4322 Telephone Services i 16,916 i 19,463 I 22,625 12,479 I 23,447 I 23,447
4334 Use of Personal Auto I 0 1 17 I 25 0 1 50 50
Communications TOTAL I 16,916 I 19,479 I 22,650 I 12,479 I 23,497 I 23,497
4382 Equipment Repair & Maint I 7,011 4,516 I 5,400 I 3,059 I 4,850 I 4,850
4386 Communication Systems I 0 1 2,000 I 2,200 2,200 I 2,200 I 2,200
4397 Logis Charges I 0 1 66,403 I 67,323 I 34,132 I 76,524 I 76,524
Repair Rental & Maint TOTAL i 7,011 i 72,918 i 74,923 i 39,391 i 83,574 i 83,574
4400 Other Contractual Service I 18,327 I 17,363 I 15,500 I 7,487 I 19,400 I 19,400
• CITY OF BROYN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 26
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4411 Conferences and Schools 4,706 2,225 3,000 2,325 4,000 3,200
4412 Meeting Expenses 0 43 25 7 50 50
4413 Dues & Subscriptions 77 149 I 100 261 300 300
Other Contractual Sery TOTAL 23,110 19,781 18,625 10,080 23,750 22,950
4548 Computer Equipment I 0 4,138 5,000 5,033 7,500 7,500
4551 Office Furniture & Equip i 1,720 i 10,972 3,850 3,851 0 0
4555 Equipment Drug Forfeiture 920 0 0 I 0 0 0
Capital Outlays TOTAL 2,641 I 15,111 8,850 8,884 7,500 7,500
SUPPORT SERVICES TOTAL I 693,698 I 744,945 840,719 I 445,822 943,504 938,409
Division: Office of the Chief of Police
Budget Code: 419
Program No: 1650
• PROFILE
The office of the chief consists of the chief of police and the administrative analyst. The office of the chief
coordinates and administers all divisions in the department b implementing strategy in crime prevention
P Y P g gY P
and crime suppression. The chief of police serves as liaison to other City departments, neighboring
communities, and criminal justice agencies.
The administrative analyst is responsible for the administration of the department's budget, computer
systems, and gathering and disseminating statistical data provided to and used to focus on crime.
DEPARTMENTAL GOALS
• Provide timely information to City administration and other City departments.
• Publicize the department's mission and goals by speaking to community groups.
• Participate in coordinating construction and equipment planning for the new police facility.
• Continue to advance the department with current technology.
• Implement Automated Pawn System (A.P.S.).
• Utilize crime pattern analysis thru geographical crime mapping to allocate department resources.
• Utilize advisory committees for future planning, employee safety, and employee accident review.
• Foster cooperation with other City departments and law enforcement agencies.
PERSONNEL LEVELS
Number Position
1 Chief of Police
1 Administrative Analyst
•
• CITY OF BRO-YN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 27
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT RA14AGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV OFFICE OF THE CHIEF 419
4100 Wages Regular Employees I 84,562 92,707 116,313 58,972 I 120,834 120,834
4133 Vacation Pay 9,062 i 8,378 0 I 3,497 0 0
4134 Holiday Pay 5,220 5,134 0 2,102 0 0
4135 Sick Leave Pay 8,103 I 3,112 0 928 0
4136 Jury Duty Pay 0 -30 0 0 0 0
Salaries and Wages TOTAL 106,947 109,301 116,313 65,499 120,834 120,834
4142 PERA Coordinated Plan 1,736 1,828 2,177 1,265 I 2,299 I 2,299
4143 PERA Police & Fire Plan I 7,774 7,528 I 8,469 I 4,648 8,716 8
4146 FICA I 2,862 2,683 I 3,215 I 1,554 3,395 3,395
4150 Employee Benefits 0 7,337 I 8,864 2,740 8,924 8,924
4151 Health Insurance 7,136 1,311 0 0 I 0 0
4152 Life Insurance 239 25 0 I 0 I 0 I 0
4153 Dental Insurance I 493 68 0 I 0 0 0
4154 Workers Comp Insurance 2,091 1,847 2,002 1,699 2,153 2,I53
4158 Disability Insurance 336 355 371 110 382 382
Fringe Benefits TOTAL 22,667 22,981 25,098 12,016 25,869 25,869
4212 Printed Forms 0 I 21 300 I 471 300 300
4220 Operating Supplies i 1,851 813 800 229 800 I 800
4224 Clothing & Personal Equip 892 972 850 921 850 850
• CITY OF BR01,YN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 28
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
Supplies TOTAL 2,743 1,807 1,950 I 1,621 1,950 1,950
4310 Professional Services 0 0 I 100 28 so 50
Purchased Services TOTAL i 0 0 100 f 28 50 50
4322 Telephone Services 232 963 350 151 424 424
4334 Use of Personal Auto 19 38 0 0 so 50
Communications TOTAL I 250 1,001 I 350 151 I 474 474
4382 Equipment Repair & Maint 110 0 0 I 0 0 0
Repair Rental & Maint TOTAL I 110 I 0 I 0 I 0 0
4411 Conferences and Schools 554 1,874 2,100 1,624 3,700 3,300
4412 Meeting Expenses 106 222 375 229 I 300 300
4413 Dues & Subscriptions i 1,071 I 450 500 305 600 600
Other Contractual Sery TOTAL 1,730 2,546 2,975 2,158 4,600 4,200
4548 Computer Equipment 0 10,022 0 0 I 0 I 0
Capital Outlays TOTAL 0 10,022 0 0 0 0
OFFICE OF THE CHIEF TOTAL I 134,447 I 147,657 146,786 81,473 153,777 I 153,377
Division: Private Contract Assignments
Budget Code: 420
Program No: 1680, 1681
• PROFILE
No monies are budgeted for private contract assignments. This division is used to account for private police
contracts where the City provides police personnel for a charge to businesses for special events and services.
•
CITY OF BRU N CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 29
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV PRIVATE CONTRACTS 420
4112 Overtime Regular Employee I 1,899 I 818 I 0 1 0 1 0
Salaries and Wages TOTAL I 1,899 818 0 1 0 1 0
4143 PERA Police & Fire Plan I 217 I 93 I 0 1 0 1 0
4146 FICA I 8 1 7 1 0 1 0 1 0 1 0
4154 Workers Comp Insurance 42 16 0 0 0 0
Fringe Benefits TOTAL I 267 I 11-6 I 0 I 0 I 0 1 0
PRIVATE CONTRACTS TOTAL I 2,166 I 934 I 0 1 0 1 0 I 0
Division: Fire
Budget Code: 425
Program No: 1401
Profile
The purpose of this department is to respond to fires, medical emergencies, and chemical spills/hazards
within the city in a timely and efficient manner to minimize the loss sustained by any citizen or business in
our city. This is accomplished by one full -time fire chief, 40 volunteer firefighters, some who double as fire
inspectors and training officers while not responding to fires or emergencies. We also inspect commercial,
industrial and rental units to insure that they comply with current fire and life safety codes. We also work
with schools and industry to teach fire safety awareness to children and adults. This is accomplished by
using our volunteers and the fire chief.
Fire Inspections. We accomplish fire inspections in our commercial industrial properties once every two
years using two part-time day inspectors and one part-time night inspector. Our apartment complexes are
inspected once a year using two part-time inspectors who work in the evenings and weekends. Brookdale
Northbrook shopping centers and all service stations are handled by our 3 night inspectors.
Training We train our firefighters every Monday night for a period of two hours to keep them current in
all aspects of emergency response and to maintain their state certifications. This is accomplished by using
a part-time training officer and our line officers to help him during the training exercises.
Fire Education. We have one of our volunteer firefighters who works part-time with school children
teaching fire safety, most of which is done during a fire prevention week. He also works with juvenile fire
setters in our community.
Y
Station Duty. It has been the policy of the Brooklyn Center Fire Department to sleep two people at our
station on 63rd and Brooklyn Boulevard since the founding of the fire department. In addition, during any
time of inclement/severe weather, we move six firefighters into each station until the snow or severe
rainstorm ends. This allows us to respond quickly to any type of emergency we might have in the city.
Administration. Is responsible for all record keeping such as fire reports, personnel records, fire
investigation (cause and origin of all fires), and to oversee that chemicals used in manufacturing in the city
are used according to fire codes. We also oversee and purchase all equipment and supplies that are needed
by the fire department, and we also recruit new firefighters and keep records to see that both new and regular
firefighters are properly trained and that they maintain their certification. It is also responsible to make sure
we are in compliance with all OSHA and NFPA standards for firefighting. In 1999 a large amount of time
will be spent overseeing the building and remodeling of our fire stations.
DEPARTMENTAL GOALS
• Continue to respond in a timely and efficient manner to all emergency calls.
• Promote fire safety in our community and try to reduce fire loss in all property in Brooklyn Center.
• Inspect all apartment/rental units and continue our inspections of all industrial and commercial property
in Brooklyn Center.
• Continue to train and maintain our state certification for our firefighters.
• Continue to recruit additional volunteer firefighters, especially people that are available during the
daytime hours of 6 A.M. to 6 P.
• Work with other members of our mutual aid group to make sure were not duplicating some specialty
they have, such as a Haz -Mat team, etc.
• Continue developing our Fridley training site by building additional props for training.
SPECIFIC EX PENDITURE CODE DETAIL
is Object
Number Explanation Amount
4100- Wages\Fringe Benefits $403,402
4158 These funds pay for the full and part time wages, duty pay while on duty at the fire stations
as well as pay while attending drills. The increase I have requested for 1999, is to fund
the balance of the pay I requested in my 1997 budget for work details, truck checks and pay
when attending schools that require the firefighters to take time off their jobs, I have also
requested a $6,000 increase for the fire chief as well as 4,680 for additional janitorial service.
4212- Supplies \clothing \tools $36,850
4271 These funds pay for the operating supplies for the fire department such as foam, oxygen,
gloves, salvage covers first aid supplies repairs to our small equipment, it also cover all turn-
out clothing, uniforms for all 40 of our firefighters. I have requested a slight increase in
budget to cover the increased cost of clothing, operating supplies.
4314 Medical ServicesUnstructors $4,300
4315 These funds cover all physicals and psychological exams for all new firefighter candidates
as well a physicals for any firefighter that has taken a medical leave prior to returning to duty
on the fire department. It also cover out side speaker or instructors.
4322- Radio Communications \Telephone $8,430
4334 These funds cover all of our phone service for both stations and also the repair on all of our
fire department truck radio's, pagers, handi talkies, and station radios.
4386 Repair \rental \maintenance contract. $4,000
These funds cover the maintenance contracts on our equipment in the dispatch center such
as our fire department base stations, and main transmitter.
4411- Conferences \Schools\Dues \books reference material $24,650
4417 These funds cover all schooling for all recruit and regular firefighters as well as all
conference for all fire officers, the continued maintenance of the Fridley Training Site the
slight increase I have requested for 1999 is to cover the additional cost of fire department
dues.
4440- Central Garage \Repairs\Replacement\Fuel $102,744
4444 These funds cover all repairs, replacement parts and fuel for all of our moving equipment for
the fire department, the reason for the major increase in this years budget is the replacement
of our old salvage truck which has become dangerous to operate and work out of, I have also
requested the scheduled replacement of the chiefs vehicle
4552 Capital Equipment \Computers Equipment $49,675
These funds cover all of our replacement equipment over $500 for the fire department such
• as pagers, computers for each station. Scott bottles and floor scrubbers.
425 Total Fire Department Budget for 1999 $634,051
• •
CITY OF BROIN CENTER
U7 ,'
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 30
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV FIRE 425
4100 Wages Regular Employees 30,886 32,228 32,144 17,272 38,996 38,996
4130 Wages Part-time Employees 124,794 150,051 I 171,600 91,168 216,591 216,591
4133 Vacation Pay 4,832 5,552 0 741 0 0
4134 Holiday Pay 2,626 2,194 0 I 1,052 0
4135 Sick Leave Pay 1,141 1,223 0 0 I 0 0
Salaries and Wages TOTAL i 164,279 191,248 203,744 110,232 255,587 255,587
4142 PERA Coordinated Plan 540 I 577 I 846 479 872 172
4143 PERA Police L Fire Plan I 4,198 4,566 3,664 I 2,173 4,446 1,446
4146 FICA I 8,883 I 10,766 I 12,413 6,516 15,834 I 15,834
4149 Fire Pension Contribution 127,564 I 123,070 I 108,451 0 111,705 111,705
4150 Employee Benefits i 0 i 2,045 1,871 1,542 4,402 4,402
4151 Health Insurance 1,572 374 0 I 0 0 0
4152 Life Insurance i 596 i 656 600 367 600 600
4153 Dental Insurance i 160 i 30 i 0 i 0 i 0 I 0
4154 Workers Comp Insurance i 11,207 i 10,053 i 9,749 i 8,450 i 9,211 9,211
4158 Disability Insurance I 810 827 711 I 696 745 745
Fringe Benefits TOTAL 155,530 152,964 138,305 20,223 147,815 147,815
4212 Printed Forms 700 I 791 I 800 I 0 I 800 800
4220 Operating Supplies I 13,626 15,081 16,000 14,240 16,800 16,500
4224 clothing & Personal Equip 15,875 16,079 I 16,500 14,443 18,150 18,150
• CITY OF BROUPLYN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 31
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4227 Safety Supplies 595 533 600 0 600 I 600
4240 Small Tools 462 0 I 0 I 0 0 0
4271 Minor Equipment 0 391 500 I 718 500 500
Supplies TOTAL 31,258 32,875 34,400 29,401 36,850 36,550
4314 Medical Services I 4,259 3,868 4,000 864 4,000 4,000
4315 Instructors 0 I 60 300 200 300 300
Purchased Services TOTAL i 4,259 3,928 I 4,300 1,064 I 4,300 I 4,300
4322 Telephone Services 3,135 I 3,503 I 3,600 1,975 3,600 3,601
4323 Radio Communications 3,771 I 4,567 4,630 2,362 4,630 4,630
4334 Use of Personal Auto 0 0 200 0 200 j 200
Communications TOTAL 6,906 8,071 8,430 4,337 8,430 8,430
4386 Communication Systems 3,359 2,029 4,000 3,883 4,000 4,000
Repair Rental & Maint TOTAL I 3,359 2,029 4,000 3,883 4,000 4,000
4411 Conferences and Schools 16,058 15,674 17,600 8,409 17,600 17,600
4413 Dues & Subscriptions 1,375 2,434 1,750 1,287 2,050 2,050
4417 Books/Reference Materials 4,638 5,676 5,000 I 0 5,000 5,000
Other Contractual Sery TOTAL 22,070 23,783 24,350 9,696 24,650 24,650
4440 Fuel Charges i 2,900 3,345 2,735 1,651 3,064 3,064
4441 Fixed Charges I 117,660 I 111,313 I 99,595 I 58,081 49,828 49,828
• CITY OF BR*N CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 32
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4442 Repair & Maint Charges 23,987 27,236 29,412 20,748 38,124 38,124
4444 Replacement Charges 102,648 0 0 0 I 11,728 11,728
Central. Garage Rentals TOTAL 247,195 141,894 131,742 I 80,480 I 102,744 102,744
4548 Computer Equipment 0 I 4,743 0 I 0 0 0
4552 Other Equipment 28,557 I 43,444 45,000 24,051 f 49,675 45,000
Capital Outlays TOTAL I 28,557 48,187 45,000 I 24,051 49,675 45,000
FIRE TOTAL 663,414 604,979 I 594,271 283,368 I 634,051 629,076
Division: Emergency Preparedness
Budget Code: 426
Program No: 1361
• PROFILE
The purpose of this department is to have in place a plan that will allow the City to continue to operate
should we have a large man -made or natural disaster. This plan will allow us to quickly request State or
federal assistance more readily after a disaster. The emergency preparedness division is run by the Fire
Chief, who v
di ides his time as needed between the two departments.
It is the responsibility of the Fire Chief to conduct one exercise to test our emergency plan each year. In
1998 the emergency preparedness Manuel distributed to all required City personnel.
DEPARTMENTAL GOALS
• To have a table top exercise with the City Manager, and Department heads if possible.
• To have a full scale exercise the fire and police departments
PERSONNEL LEVELS
Number Position
.5 Fire Chief
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4100 - Wages\Fringe Benefits $38,388
4158 These funds cover .5 or half time salary of the Fire Chief who is also the Cities Emergency
Preparedness Director.
4212- Supplies\Printed forms $1,500
4227 These funds cover the operating supplies and the printed forms used by the emergency
preparedness division.
4322 Telephone Service $1,500
These funds cover all of our phone service for the emergency preparedness division as well
as one portable phone.
4382 Equipment Repair & Maintenance $2,500
These funds pay for the maintenance contract with Doradus, Inc., on the four emergency
sirens. This also funds repair costs for miscellaneous repairs not covered in the maintenance
contract.
4386 Maintenance Contract $554
These monies provide for the Emergency Preparedness share of the maintenance contract for
the communications center. It reflects a $100 increase due to additional maintenance costs.
4411 Conferences and Schools $2,000
This item provides for the training seminars and workshops in the Emergency Preparedness
area and also one international conference on emergency management. There is a slight
• increase to cover schools and conferences for the Director and Coordinator.
4413 Dues and Subscriptions $465
This item provides for the costs of journals and memberships relating to Emergency
Preparedness.
4417 Books and Pamphlets $500
This fund is used to provide for the printing and artwork for public information pamphlets
and brochures used by Emergency Preparedness. $500 for Tornado Awareness Week for
schools.
4481 Sirens, Electrical $500
These funds pay for electrical service for the four emergency sirens.
CAPITAL OUTLAY
Item I Anticipated Units Cost(s) Use /need
purchase date
No Capital outlay requested for 1999 2000 4 35,OOOea Replace 30 year old sirens
But we should replace our warning
sirens in the year 2000, 2 in 2000
and 2 in the year 2001
•
Total Emergency Preparedness Budget for 1999 $47,907
•
• CITY OF BRORYN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 33
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
-------- - - - - --
DIV EMERGENCY PREPAREDNESS 426
4100 Wages Regular Employees 23,641 35,999 32,144 17,272 33,219 33,219
4112 Overtime Regular Employee 0 2,065 0 I 0 I 0 I 0
4130 Wages Part-time Employees 0 I 480 I 0 0 I 0 I 0
Salaries and Wages TOTAL i 23,641 38,544 32,144 17,272 33,219 33,219
4142 PERA Coordinated Plan I 0 I 669 0 0 I 0 0
4143 PERA Police & Fire Plan 2,695 2,638 3,664 I 1,969 3,787 I 3,787
4146 FICA i 0 1,139 0 0 0 G
4150 Employee Benefits i 0 i 0 i 1,871 0 I 0 0
4151 Health Insurance I 674 I 0 I 0 0 0 0
4152 Life Insurance i 6 I 0 I 0 0 0 0
4153 Dental Insurance 69 0 I 0 0 0 0
4254 Workers Comp Insurance 945 1,186 1,090 595 1,216 I 1,216
4158 Disability Insurance 0 0 I 161 0 I 166 1 166
Fringe Benefits TOTAL 4,388 5,631 6,786 2,564 I 5,169 5,169
4212 Printed Forms 0 i 378 i 400 i 0 i 400 i 400
4220 Operating Supplies 475 691 600 365 600 I 600
4227 Safety Supplies i 213 i 0 i 500 i 300 i 500 i 500
4234 Street Maint Materials i 0 i 10,972 i 0 i 0 i 0 i C)
4243 Utility System Supplies 0 773 0 0 0 I 0
BROOKLYN CENTER
• •
CITY OF BRO
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 34
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
Supplies TOTAL 688 12,814 1,500 665 1,500 1,500
4322 Telephone Services 2,437 2,507 1,500 1,174 1,500 1,500
Communications TOTAL 2,437 2,507 1,500 1,174 1,500 1,500
4382 Equipment Repair & Maint 1,920 2,599 2,500 2,580 2,500 2,500
4386 Communication Systems 444 I 0 I 554 I 0 554 554
Repair Rental & Maint TOTAL 2,364 2,599 3,054 2,580 3,054 3,054
4400 Other Contractual Service 0 I 951 0 0 0 I 0
4411 Conferences and Schools 1,406 I 1,497 I 1,400 150 I 2,000 2,000
4413 Dues & Subscriptions I 195 190 465 209 465 465
4417 Books/Reference Materials 126 I 0 I 500 0 I 500 500
Other Contractual Sery TOTAL i 1,727 2,638 2,365 359 2,965 2,965
4443 Multi-use Hourly Charges 0 6,851 0 0 I 0 0
Central Garage Rentals TOTAL 0 6,851 0 I 0 I 0 0
4481 Electric Service 283 283 500 165 500 500
Utilities TOTAL 283 283 500 165 500 500
4552 Other Equipment 2,745 5,666 0 0 0 0
Capital Outlays TOTAL 2,745 5,666 0 0 0 0
EMERGENCY PREPAREDNESS TOTAL I 38,274 77,532 I 47,849 I 24,779 47,907 I 47,907
Division: Inspections
Budget Code: 430
Program No: 1452
PROFILE
The inspection division consists of three (3) full time positions and a seasonal temporary. The positions
include the City Building Official, a building inspector and a housing inspector. The three (3) inspectors
are responsible for and provide inspection services for rental licenses, housing maintenance, Section 8,
building permits, fire suppression permits, mechanical permits, plumbing permits, sign permits, water and
server permits, plan reviews and complaint oriented inspections.
DEPARTMENTAL GOALS
In 1999, the Inspection Department is anticipating a significant increase in building activity within the City.
The additional inspection activity is a result of Brookdale's renovation, 69th and Brooklyn Boulevard, 53rd
Avenue and 252/694 area development. Inspections will be requesting a temporary full time inspector
position to deal with the increased work load.
In the first six (6) months of 1998, the Building Official has performed 390 plan reviews. In addition, the
Building Official and Building Inspector have made 1,630 permits inspections. The Housing Inspector has
made 277 rental inspections, 28 housing complaints, 107 code enforcement inspections and 283 Section 8
inspections. In 1999, the department will continue providing this service to the community.
SPECIFIC EXPENDITURE CODE DETAIL
• Object
Number Explanation Amount
4100 $45,000
In anticipation of a significant increase in construction within the City next year, an
additional $45,000 is being requested to fund a full time temporary building inspection
position. With Brookdale, 69th and Brooklyn Boulevard and the theater all under
construction next year in conjunction with normal inspection needs it is probable that we will
need additional help. The cost of the position would be more than offset by the increase in
building permits. This position would be filled only when the work load required it.
4224 Personal Equipment $ 800
This is a new request for department jackets and coveralls. The jackets help identify the
inspectors to the general public. The coveralls are necessary when entering extremely filthy
environments which occurs on a regular basis.
4411 Conferences and Schools $ 7,750
As noted in the 1998 budget by the year 2000 the State of Minnesota will no longer operate
under the current Uniform Building Code but rather the International Code Council.
Inspection departments will be rated on experience, education and training. Brooklyn Center
homeowners' insurance rates will be impacted by the Inspection Departments rating.
Training sessions include state seminar ($540); lead paint certification (400); MACHO fall
and spring ($500); ICBO cross training ($580); National ICBO and IRC code training and
meetings $4,500).
4413 Dues and Subscriptions $ 1,000
ICBO dues (3 inspectors $225); NFPA dues ($400); Lake Country dues ($25); North Star
dues ($50); MACHO dues ($100); and MHA dues ($75).
•
4417 Books and Reference Materials $ 700
Books and magazines, code books updates.
•
•
• CITY OF BROON CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 35
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
-------- - - - - --
DIV INSPECTIONS 430
4100 Wages Regular Employees I 138,019 112,134 161,152 72,775 I 210,072 210,072
4112 Overtime Regular Employee i 183 i 5,552 i 0 2,666 i 0 i 0
4130 Wages Part-time Employees 7,112 15,355 11,620 I 4,800 I 11,969 11,969
4131 Overtime of Part-time Emp I 0 1 1,496 0 0 0 0
4133 Vacation Pay 8,701 8,158 I 0 1 4,052 I o 0
4134 Holiday Pay i 7,693 i 6,769 I 0 1 3,399 0 1 0
4135 Sick Leave Pay I 5,534 I 5,780 0 6,469 I 0 I 0
4136 Jury Duty Pay I 589 I 0 1 0 1 0 1 0 1 0
Salaries and Wages TOTAL I 167,832 I 155,243 172,772 94,160 I 222,041 I 222,041
4142 PERA Coordinated Plan 7,521 6,584 I 8,950 4,621 I 11,502 I 11,-102
4143 PERA Police & Fire Plan 23 0 1 0 1 0 0 1 0
4146 FICA 12,392 12,163 I 13,217 6,963 I 16,986 16,986
4150 Employee Benefits 0 11,141 16,768 I 9,778 I 22,010 22,016
4151 Health Insurance i 11,814 2,326 0 0 0 1 0
4152 Life Insurance 74 15 0 1 0 0 1 0
4153 Dental Insurance I 833 I 200 0 1 0 I 0 1 0
4154 Workers Comp Insurance I 1,508 I 1,308 1,370 I 725 1,746 1,746
4156 Unemployment Compensation I 51 I 33 0 1 0 1 0 1 0
Fringe Benefits TOTAL I 34,215 I 33,770 I 40,305 22,087 52,244 52,244
4210 Office Supplies 36 I 112 I 0 114 I 0 0
• CITY OF BROON CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 36
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4212 Printed Forms 684 771 1,000 324 1,000 1,000
4220 Operating Supplies 360 678 1,000 751 2,200 2,200
4224 Clothing & Personal Equip 0 0 I 0 I 0 800 800
Supplies TOTAL 1,080 1,561 2,000 1,189 I 4,000 4,000
4310 Professional Services 11,232 210 3,000 0 I 3,000 3,000
Purchased Services TOTAL i 11,232 210 3,000 I 0 3,000 3,000
4322 Telephone Services 1,013 I 991 1,600 493 1,600
4324 Delivery Service i 18 i 0 50 I 0 I 0
4330 Transportation 0 I 96 0 I 105 I 0
4334 Use of Personal Auto 68 I 50 125 48 0 I 0
Communications TOTAL 1,099 1,137 1,775 646 1,600 1,600
4397 Logis Charges 0 4 0 I 7,765 4,369 7,893 7,893
Repair Rental & Maint TOTAL I 0 0 7,765 4,369 7,893 7,893
4400 Other Contractual Service 0 I 0 0 270 0 0
4411 Conferences and Schools 115 I 2,116 3,500 1,909 7,750 7,750
4413 Dues & Subscriptions 1,035 825 I 775 1,019 1,000 1,000
4414 Licenses, Taxes, & Fees i 100 0 0 0 0 0
4417 Books/Reference Materials 0 0 2,000 651 700 700
Other Contractual Sery TOTAL 1,249 2,941 6,275 3,849 9,450 9,450
• CITY OF BRAIN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 37
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4440 Fuel Charges 560 I 863 I 561 I 380 I 669 I 6r9
4441 Fixed Charges I 16,311 I 4,400 5,097 3,021 I 6,978 I 6,978
4442 Repair & Maint Charges I 2,492 I 2,880 I 4,674 I 474 I 2,818 I 2,818
4444 Replacement Charges I 0 1 0 I 0 1 0 1 2,300 I 2,300
Central Garage Rentals TOTAL I 19,363 8,143 I 10,332 I 3,875 I 12,765 I 12,765
4548 Computer Equipment I 0 1 0 1 17,500 I 0 1 7,500 I 7,500
Capital Outlays TOTAL I 0 1 0 1 17,500 I 0 7,500 I 7,500
INSPECTIONS TOTAL I 236,071 I 203,004 I 261,724 I 130,176 I 320,493 I 320,493
• CITY OF BROON CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 38
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV PLANNING & ZONING 431.
4100 Wages Regular Employees i 37,639 68,036 83,395 42,736 85,232 85,232
4130 Wages Part--time Employees i 1,641 i 0 i 0 I C) 0 I 0
41-33 Vacation Pay I 5,600 5,907 I 0 I 2,759 0 0
4134 Holiday Pay I 2,611 3,710 0 I 1,479 0 0
4135 Sick Leave Pay 1,937 2,549 0 1,205 0
4136 Jury Duty Pay 0 0 I 0 634 0 I 0
Salaries and Wages TOTAL I 49,429 80,201 I 83,395 48,812 I 85,232 85,232
4142 PERA Coordinated Plan i 2,147 i 3,646 i 4,320 i 2,524 i 4,415 i 4,415
4146 FICA i 3,653 i 6,148 i 6,380 i 3,689 i 6,520 i 6,520
4150 Employee Benefits 0 6,141 8,084 4,714 8,804 8,80-1
4151 Health Insurance 5,063 I 971 0 0 I o 0
4152 Life Insurance 32 i 5 i 0 i 0 i 0 i 0
4153 Dental Insurance 357 71 0 0 0 0
4154 Workers Comp Insurance i 457 i 1,006 578 331 I 591
Fringe Benefits TOTAL I 11,708 17,987 I 19,362 11,258 20,330 20,330
4210 Office Supplies 0 I 3 0 0 0 0
4220 Operating Supplies 0 354 I 200 162 200 200
Supplies TOTAL 0 356 200 162 200 200
4310 Professional Services 4,351 I 34,589 3,000 1,307 3,500 3,500
Division: Planning and Zoning
Budget Code: 431
Program No: 1461
• PROFILE
The planning division is responsible for the enforcement of the City's zoning ordinance (Chapter 35) and
the sign ordinance (Chapter 34). The division prepares initial reports on all applications to the Planning
Commission, including site and building plans, special use permits, variances, rezoning, appeals, and
preliminary plats. Also, the division administers site performance guarantees and oversees the issuance of
land use permits, sign hanger licenses, sign permits, and the inspection of signs.
DEPARTMENTAL GOALS
Provide timely and thorough review of all planning commission applications and to assist and interpret for
the general public the City's Zoning Ordinance and other related ordinances.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4310 Professional Services $3,500
This item is used to fund special research items that may come before the Planning
Commission in 1999.
4413 Dues and Subscriptions $1,300
• American Planning Association (planning and zoning laws subscription) ($1100); Journal
of Planning Associates ($100); miscellaneous ($100).
4548 Computer Equipment $2,500
The request is for (1) standard PC displacing a Pentium 100.
•
• CITY OF BROVIN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 39
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
Purchased Services TOTAL I 4,351 34,589 I 3,000 I 1,307 I 3,500 I 3,500
4334 Use of Personal Auto I 22 j 24 I 50 I 0 50 I 50
Communications TOTAL i 22 I 24 I so I 0 I 50 I 50
4397 Logis Charges I ---- - - - - - 7,946 0 0 0
Repair Rental & Maint TOTAL 0 1 7,946 I 0 1 0 I 0 1 0
4400 Other Contractual Service i 0 1 0 1 1,500 I 0 0
4402 Uncollectible Checks 36 0 1 0 I 0 I 0
4411 Conferences and Schools I 0 I 49 100 I 0 1 100 I 100
4413 Dues & Subscriptions I 524 I 945 I 1,000 I 351 I 1,300 1,300
Other Contractual Sery TOTAL I 560 I 993 I 2,600 I 351 I 1,400 I 1,400
4548 Computer Equipment I 0 I 0 2,500 I 0 0 0
Capital Outlays TOTAL I 0 1 0 1 2,500 I 0 0 1 0
PLANNING & ZONING TOTAL I 66,070 I 142,097 I 111,107 I 61,890 110,712 I 110,712
PTO
�1ARRA'1'IV�:
flOR
•
BIU-DG-L I I'
CODS:
432
• CITY OF BROO(AIN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 40
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV ASSESSING 432
4100 Wages Regular Employees i 133,746 145,486 173,155 86,740 180,602 180,602
4112 Overtime Regular Employee i 81 27 0 0 0 0
4130 Wages Part-time Employees i 88 i 5,261 5,150 1,874 5,000 5,000
4133 Vacation Pay i 9,818 i 9,782 0 4,713 0 0
4134 Holiday Pay 7,145 7,595 0 3,226 0 0
4135 Sick Leave Pay I 3,801 I 4,328 0 3,292 I 0 0
Salaries and Wages TOTAL 154,679 172,480 178,305 99,845 185,602 185,602
4142 PERA Coordinated Plan 6,907 7,274 9,238 4,998 9,614 9,624
4146 FICA i 10,928 I 12,238 I 13,644 7,370 I 14,199 I 14,199
4150 Employee Benefits 0 12,475 16,348 9,221 17,728 17,728
4151 Health Insurance 13,887 1,640 0 I 0 0 0
4152 Life Insurance 78 10 0 I 0 0 0
4153 Dental Insurance I 1,230 180 I 0 0 0 0
4154 Workers Comp Insurance I 1,231 I 1,172 I 1,237 674 I 1,566 1,566
4158 Disability Insurance i 262 291 320 170 338 33d
Fringe Benefits TOTAL i 34,523 i 35,281 40,787 22,433 43,445 43,445
4210 Office Supplies 168 146 200 67 200 200
4212 Printed Forms 273 743 650 331 500 500
4220 Operating Supplies i 1,259 1,336 800 300 800 800
4271 Minor Equipment 192 724 1,200 128 1,000 1,000
CITY OF BRO( ON CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 41
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
Supplies TOTAL 1,892 2,948 2,850 826 2,500 2,500
4310 Professional Services 0 72 5,000 0 2,500 2,500
4318 Casual Labor i 0 I 0 I 0 1,932 0 0
Purchased Services TOTAL 0 72 5,000 1,932 2,500 2,500
4321 Postage 1,719 I 1,750 2,800 2,766 2,900 2,900
4322 Telephone Services 0 I 0 700 167 500 500
4334 Use of Personal Auto I 610 I 1,124 I 900 351 500 500
Communications TOTAL, 2,328 2,874 4,400 3,284 3,900 3,900
4397 Logis Charges 0 I 14,161 I 14,203 I 8,955 f 15,558 I 15,558
Repair Rental & Maint TOTAL 0 I 14,161 I 14,203 8,955 15,558 15,558
4411 Conferences and Schools I 0 3,114 3,300 1,025 3,375 3,375
4413 Dues & Subscriptions I 1,242 I 1,296 I 1,433 805 1,433 1,433
4417 Books/Reference Materials I 692 I 1,690 1,435 1,337 2,070 2,070
Other Contractual Sery TOTAL 1,934 6,100 6,168 3,167 6,878 6,878
4440 Fuel Charges 92 I 278 i 121 141 138 138
4441 Fixed Charges 2,395 2,595 4,642 2,397 4,573 4,573
4442 Repair & Maint Charges I 1,913 1,474 1,616 260 1,117 1,117
Central Garage Rentals TOTAL 4,400 4,347 f 6,379 2,797 5,828 5,828
4548 Computer Equipment 0 6,079 3,500 155 7,900 7,900
• CITY OF BROOIN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 42
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
Capital Outlays TOTAL, 0 I 6,079 3,500 155 I 7,900 7,900
ASSESSING TOTAL 199,'757 I 244,342 261,592 I 143,394 I 274,111 274,111
• No
N-.....ARRA'1'1VL
t I OR
BLDGE I I'
CODS
433
CITY OF BROOIN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 43
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV CONVENTION & TOURISM 433
4414 Licenses, Taxes, & Fees 201,600 248,779 218,500 144,503 261,250 261,2 SO
Other Contractual Sery TOTAL I 201,600 I 248,779 218,500 144,503 261,250 261,250
CONVENTION & TOURISM TOTAL 201,600 248,779 218,500 144,503 261,250 261,250
Division: Social Services
Budget Code: 435
Program No: 1821
PROFILE
The City of Brooklyn Center approves funding requests for various human/social service -type contracts,
generally pursuant to joint powers agreements.
Funding Requests
The City Council will consider requests from the following:
Northwest Hennepin Human Services Council ............................ 17,244
ProjectPeace ....................... ............................... 38,583
North Hennepin Mediation Program, Inc .................................. 4,000
Brooklyn Peacemaker Center, Inc . ...... ............................... 15,000
Five Cities Senior Transportation ....... ............................... 12,033
Brooklyn Community Band ............. ............................... 1,000
CEAP.............................. ............................... 4,000
Heritage Festival .. ............................... unknown - application rending
Brooklyn Center Youth Hockey unknown- application pending
Total applications to June 23, 1998 $91,860
• City Manager recommendation to retain at 1998 funding level of $80,104
• CITY OF BAYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 44
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV SOCIAL SERVICES 435
4400 Other Contractual Service i 78,442 i 79,800 i 80,104 i 62,603 i 80,104 i 80,104
Other Contractual Sery TOTAL 78,442 79,800 80,104 62,603 80,104 80,104
SOCIAL SERVICES TOTAL 78,442 79,800 80,104 62,603 80,104 80,104
• No
NARRA'I'iv
FOR
BUDGE 1 -1'
CODE
439
• CITY OF BROW CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 45
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV POLICE STATION MAINTENANCE 439
4100 Wages Regular Employees 14,011 I 0 0 0 11,368 11,368
4112 Overtime Regular Employee 951 0 0 0 1,503 1,503
Salaries and Wages TOTAL 14,962 0 I 0 0 12,871 12,871
4142 PERA Coordinated Plan I 670 0 I 0 0 667 667
4146 FICA 1,117 0 I 0 I 0 985 985
4150 Employee Benefits I 0 0 0 0 2,201 2,201
4154 Workers Comp Insurance I 384 0 0 0 I 574 574
Fringe Benefits TOTAL 2,171 0 I 0 0 4,427 4,427
4217 Paper Supplies 0 0 I 0 0 2,000 2,000
4220 Operating Supplies I 0 I 0 0 0 200 200
4223 Cleaning Supplies I 0 0 I 0 0 4,000 4,000
4226 Chemical Products I 0 0 0 0 1,000 1,000
4230 Repair & Maint. Supplies I 0 o 0 0 I 5,000 5,000
4233 Building Repair Supplies 0 I 0 0 0 I 2,500 2,500
4240 Small Tools 0 I 0 0 0 I 1,000 1,00()
Supplies TOTAL 0 I 0 0 I 0 15,700 15,700
4382 Equipment Repair & Maint 0 I 0 I 0 0 10,000 10,000
Repair Rental & Maint TOTAL 0 I 0 0 I 0 10,000 I 10,000
4400 Other Contractual Service 822 0 0 0 5,000 5,000
it
CITY OF BR(-OYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 46
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4422 Janitorial Service i 0 i 0 i 0 i 0 i Soo i 500
Other Contractual Sery TOTAL 822 0 0 0 5,500 5,500
4481 Electric Service 0 0 I 0 I 0 4,500 4,500
4482 Gas Service 0 I 0 I 0 I 0 I 6,000 6,000
4483 Heating Oil 0 I 0 0 0 2,500 2,500
4484 Water Service I 0 I 0 I 0 0 I 1,000 1,000
4485 Sanitary Sewer Service 0 0 I 0 0 1,500
4486 Hazardous Waste Disposal 0 0 I 0 I 0 100 100
4487 Solid Waste Disposal I 0 I 0 0 0 I 2,000 I ,000
4488 Storm Water Drainage I 0 I 0 0 0 I 1,000 1,000
Utilities TOTAL 0 0 0 I 0 18,600 18,600
4552 Other Equipment I 0 I 0 I 0 0 f 6,000 I 6,000
Capital Outlays TOTAL 0 0 0 0 6,000 j 6,000
POLICE STATION MAINTENANCE TOTAL I 17,955 0 I 0 0 73,098 73,098
Division: Custodial Services
Budget Code: 440
Program No: 2001
PROFILE
This activity provides for cleaning and other custodial services for the Civic Center and the City Garage.
Specialty services such as large area carpet cleaning are provided by contract with qualified vendors.
For 1998, the budget for a number of specific line items was moved from Division 465, Community Center,
and Division 466, Pool, to Divisions 440, Custodial Service, and Division 441, Building Maintenance. This
was done for ease and clarity of budgeting and administration. Division 466 continues to budget items
which are very specific to the pool. A charge in the amount of a certain percent of operational overhead,
such as utilities, custodial and maintenance supplies, etc., will be charged to Divisions 465 and 466.
DEPARTMENTAL GOALS
• Perform routine cleaning and sanitizing tasks to provide for safe, clean buildings for all staff and citizens.
• Involve employees in a continuous service plan review which defines tasks and duties and identifies key
staff to perform these duties.
• Promote quality service provision and better communications through increased interaction and
information sharing (i.e., regular staff meetings and training in services).
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4217 Paper Supplies $6,500
Toilet paper, c -fold towels, cups, etc. for all City buildings.
4223 Cleaning Supplies $10,000
Various cleaning solutions, solvents, soaps, fragrances, etc. for all City buildings. The
amount budgeted for paper supplies and for cleaning supplies were adjusted to better reflect
specific expenditures.
4400 Other Contractual Service $3,500
Contractual cleaning for entrance rugs and also pest control at City buildings.
4421 Janitorial Service $3,500
The cost of contractual rug cleaning, window cleaning, and floor buffing.
PERSONNEL LEVELS
Number Position
1 Full -time custodian
• Additional custodial staff are allocated under Division 4465, Community Center.
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Wide area, commercial vacuum 1/93 1 $2,025 Replaces a worn out, smaller
cleaner vacuum. Wide area unit would
reduce time needed to vacuum
and increase efficiency
i
• CITY OF BROOKI,YN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 47
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV CUSTODIAL SERVICES 440
4100 Wages Regular Employees 22,692 4,945 23,771 0 23,885 23,885
411-2 Overtime Regular Employee 1,462 156 0 0 0 0
4133 Vacation Pay 0 86 0 1,558 0 0
4135 Sick Leave Pay 0 226 0 591 0 I 0
Salaries and Wages TOTAL 24,154 5,413 23,771 2,149 23,885 23,885
4142 PERA Coordinated Plan 1,082 J 243 1 1,231 1 ill 1,237 i 1,23
4146 FICA 1,798 467 I 1,818 I 234 I 1,827 1,827
4150 Employee Benefits I 0 2,570 I 3,742 2,182 I 4,402 4,402
4151 Health Insurance i 751 214 I 0 I 0 I 0 0
4152 Life Insurance 5 2 0 0 I 0 0
4153 Dental Insurance 52 36 0 I 0 I 0
4154 Workers Comp Insurance 673 93 979 26 1,078 1,078
4156 Unemployment Compensation 938 0 0 I 0 0 0
Fringe Benefits TOTAL i 5,298 3,625 I 7,770 2,553 8,544 8,
4217 Paper Supplies 0 384 6,500 2,723 6,900 6,900
4222 Lubricants & Additives I 0 I 381 0 0 0 6
4223 Cleaning Supplies 779 3,310 10,000 7,111 10,500 10,500
4226 Chemical Products i 0 I 61 0 1,209 0
4233 Building Repair Supplies 332 0 0 I 0 I 0 I 0
• CITY OF BROON CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 48
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
Supplies TOTAL 1,111 4,136 16,500 I 11,043 17,400 17,400
4382 Equipment Repair & Maint i 820 i 0 i 0 i 0 i 0 i 0
Repair Rental & Maint TOTAL 820 0 0 0 0 0
4400 Other Contractual Service 3,343 I 2,439 I 3,500 1,171 4,000 4,000
4421 Janitorial Service 0 15,123 3,500 10,138 3,000 3,000
Other Contractual Sery TOTAL I 3,343 17,562 7,000 11,308 7,000 7,000
4440 Fuel Charges 0 -38 0 0 0 0
Central Garage Rentals TOTAL 0 -38 0 0 0 0
4552 Other Equipment 1,236 3,786 0 0 3,500 3,500
Capital Outlays TOTAL 1,236 3,786 0 I 0 I 3,500 3,500
CUSTODIAL SERVICES TOTAL 35,963 34,485 55,041 I 27,054 I 60,329 I 60,329
Division: Building Maintenance
Budget Code: 441
Program No: 2031
PROFILE
This activity provides for the ongoing maintenance and repair of city hall, the police department, community
center, city garage, and fire stations. In addition, staff provides some support for the liquor stores and
Centerbrook Golf Course. These expenses are charged directly to their respective enterprise funds.
Staff is responsible for the maintenance and repair of building needs, HVAC systems, fixed equipment,
furnishings and accessories. Also included in this budget are the costs of electricity, gas, water /sewer and
storm drainage for these named buildings.
For the 1998 budget, the budget for a number of specific line items was moved from Division 465,
Community Center, and Division 466, Pool, to Divisions 440, Custodial Service, and Division 441, Building
Maintenance. This was done for ease and clarity of budgeting and administration. Division 466 continues
to budget items which are very specific to the pool. A charge in the amount of twenty percent of operational
overhead, such as utilities, custodial and maintenance supplies, etc., will be charged to Divisions 465 and
466.
DEPARTMENTAL GOALS
• Provide necessary maintenance of buildings, HVAC systems, fixed equipment, furniture and accessories.
• Develop and implement preventative maintenance program where possible.
• Involve employees in a service plan review which defines tasks and duties and identifies key staff to
perform these duties.
• Promote quality service provision and better communications through increased interaction and
information sharing (i.e., regular staff meetings and training in- services).
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4226 Chemicals $1,700
The cost of chemicals used to treat domestic water service at the Civic Center, and sidewalk
salt.
4230 Repair & Maintenance Supplies $12,000
The cost of the variety of supplies used in the day to day maintenance of the various City
buildings, such as light bulbs, hardware, shelving, Ceiling tiles, equipment parts for
installation by staff. As the buildings age, additional repairs are necessary to keep buildings
in reasonable shape, reflected in the $2,000 increase to this line item.
4233 Buildings Repairs $16,000
Repairs to the structure of buildings, such as electrical and plumbing repairs, roof repairs,
repairs of automatic doors such as those at the fire stations, etc.
4382 Equipment Repair $45,000
Examples include repair to the Civic Center humidification unit, boiler and chiller repairs,
replacement of failed drinking fountains, replacement of light fixtures etc. As the buildings'
mechanical systems age, an increasing number of repairs are required to keep them
• operational.
4.181 Electric Service $88,000
Increasing electric rates require an increase of 3% for electric service to City buildings.
Twenty percent of the estimated expenditures for electricity have been charged to Division
466, to cover direct operation costs of the Community Center swimming pool.
4482 Gas Service $64,000
Natural gas rates have increased substantially. Also, the additional vehicle storage area at
the Central Garage which is heated by Co- Ray -Vac gas radiant heat has increased natural gas
consumption. These factors require a substantial increase for natural gas used to heat City
buildings. The Civic Center is on interruptible service, which provides a lower gas rate.
Additional efficiencies are being explored.
With the assistance of our utility vendors, we have determined that twenty percent of the
estimated expenditures for natural gas are directly attributable to operation of the Community
Center swimming pool. As a result, 20% of the estimated expenditures will be charged to
Division 466.
PERSONNEL LEVELS
• Number Position
1 Maintenance Supervisor
1 Maintenance Custodian
CAPITAL OUTLAY
Item I Anticipated Units Cost(s) Use /need
purchase date
No operational equipment requested
Several major building repairs are
included for consideration in the
Capital Improvements Fund budget
• 01
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 49
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV BUILDING MAINTENANCE 441
4100 Wages Regular Employees 66,296 59,320 I 81,075 39,902 83,499 83,499
4112 Overtime Regular Employee 3,471 6,707 5,460 3,445 5,623 5,623
4133 Vacation Pay 3,450 5,982 0 3,969 0 0
4134 Holiday Pay 1,918 I 3,591 0 1,674 I 0 I 0
4135 Sick Leave Pay I 1,545 4,649 0 1,653 I 0 0
Salaries and Wages TOTAL i 76,680 80,249 86,535 50,643 89,122 89,122
4142 PERA Coordinated Plan 3,429 3,662 4,482 2,619 4,617 4,617
4146 FICA 5,566 I 6,096 6,620 3,742 6,818 I 6,818
4150 Employee Benefits 0 6,751 I 8,084 4,714 8,804 8,804
4151 Health Insurance 5,024 f 886 0 0 0 0
4152 Life Insurance 31 I 6 0 0 I 0 I 0
4153 Dental Insurance I 345 101 0 0 0
4154 Workers Comp Insurance 3,312 3,298 I 3,490 2,026 3,731 3,731
Fringe Benefits TOTAL 17,706 I 20,799 22,676 13,101 23,970 23,970
4210 Office Supplies 134 0 0 39 0 0
4217 Paper Supplies I 111 564 I 0 1,607 0 I 0
4220 Operating Supplies 45 84 500 106 300 300
4223 Cleaning Supplies i 3,830 0 0 1,818 0 0
4225 Shop Supplies 3 0 0 0 0 0
4226 Chemical Products 182 I 2,911 1 1,700 1,942 1,800 1,800
• CITY OF BRUQYN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 50
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4227 Safety Supplies 472 836 Soo 547 700 '100
4230 Repair & Maint Supplies 9,814 17,461 12,000 9,609 13,000 13,000
4233 Building Repair Supplies 6,695 7,146 16,000 4,857 17,500 17,500
4234 Street Maint materials 0 I 0 I 0 I 86 0 0
4235 Landscaping Materials 3,350 692 0 792 0 0
4240 Small Tools 838 I 1,913 1,000 488 1,000 1,000
4271 Minor Equipment 0 205 I 0 I 317 0 0
Supplies TOTAL I 25,474 31,812 I 31,700 I 22,209 34,300 34,300
4310 Professional Services 0 65 1,500 143 200 I 200
Purchased Services TOTAL I 0 65 1,500 143 200 200
4322 Telephone Services 702 784 1,100 795 1,300 1,300
Communications TOTAL i 702 784 1,100 795 1,300 1,300
4382 Equipment Repair & Maint i 39,220 I 33,942 45,000 22,403 46,300 46,300
Repair Rental & Maint TOTAL i 39,220 i 33,942 i 45,000 22,403 46,300 46,300
4400 Other Contractual Service I 1,642 6,518 0 2,188 3,000 3,000
4411 Conferences and Schools f 330 12 500 356 500 500
4413 Dues & Subscriptions 273 I 136 300 135 250 250
4421 Janitorial Service 0 0 0 I 1,022 0 0
Other Contractual Sery TOTAL 2,244 6,666 800 3,702 3,750 3,750
• CITY OF BRGION CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 52
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4440 Fuel Charges 271 I 513 I 217 256 332 I 332
4441 Fixed Charges I 1,329 I 2,834 3,342 I 1,919 I 2,413 I 2,413
4442 Repair & Maint Charges 877 I 1,786 I 952 I 105 I 679 I 679
Central Garage Rentals TOTAL I 2,477 I 5,133 I 4,511 2,280 I 3,424 I 3,424
4481 Electric Service I 66,794 I 65,727 I 88,000 I 49,971 I 97,640 I 97,640
4482 Gas Service I 47,464 I 44,161 I 64,000 I 46,190 68,450 68,450
4483 Heating Oil 2,702 I 3,231 I 2,400 I 2,642 I 2,500 2,506
4484 Water Service I 2,098 I 1,884 I 3,280 I 1,315 I 3,535 I 3,535
4485 Sanitary Sewer Service I 3,584 I 3,133 I 5,600 I 2,267 I 5,875
4486 Hazardous Waste Disposal i 111 I 196 I 0 1 80 I 100 I 100
4487 Solid Waste Disposal I 7,356 I 8,573 I 10,000 I 6,646 I 9,300 I 9,300
4488 Storm Water. Drainage I 0 I 4,509 4,400 I 2,460 4,750 I 4,750
Utilities TOTAL I 130,110 I 131,415 I 177,680 I 111,572 192,150 I 192,150
4520 Buildings 0 2,589 0 0 0
4550 Furniture & Fixtures I 1,500 I 0 1 0 1 0 1 0 1 0
4552 Other Equipment i 2,304 i 8,495 I 0 I 0 32,400 I 5,450
4560 Construction Contracts i 270 i 0 i 0 i 0 i 0 i 0
Capital Outlays TOTAL I 4,074 I 11,084 I 0 1 0 1 32,400 I 5,450
BUILDING MAINTENANCE TOTAL I 298,687 I 321,950 371,502 I 226,846 I 426,916 I 399,966
Division: Government Buildings Ground Maintenance
Budget Code: 442
Program No: 2071
• PROFILE
This activity provides for the ongoing maintenance and repair of outdoor areas of the Civic Center, East and
West Fire Stations, the liquor stores, and related areas.
DEPARTMENTAL GOALS
• Provide necessary grooming and maintenance of government buildings, including mowing, care of
existing landscape, landscape upgrades (where possible), and maintenance of turf irrigation systems.
• Involve employees in a service plan review which defines tasks and duties and identifies key staff to
perform these duties.
• Promote quality service provision and better communications through increased interaction and
information sharing (regular staff meetings and training in- services).
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4235 Landscaping Materials $2,000
The cost of grass seed, fertilizer, sod, irrigation system supplies, etc. used in the maintenance
of government buildings grounds, plus the cost of flowers at the Civic Center.
4310 Professional Services $1,000
The cost of contractual gardening and landscape maintenance at the Civic Center.
4400 Other Contractual $2,500
The cost of contractual aeration, fertilizing, and weed control on government buildings
grounds.
PERSONNEL LEVELS
Number Position
1 Maintenance Custodian
38 Seasonal Part-Time
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Mower /snowblower 1/98 1 $10,200 Replacement of existing unit
• which is primary mower/
snowblower for the Civic Center
• CITY OF BROPAYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 52
1999 BUDGET
1999 1999
Object Code & Description 1.996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
-------- - - - - --
DIV GOVT BLDG GROUND MAINT 442
4100 Wages Regular Employees 10,362 25,305 34,427 17,219 36,346 36,346
4112 Overtime Regular Employee 944 I 5,365 0 2,840 0 0
4130 Wages Part-time Employees 0 6,118 4,326 0 4,362 4,362
4131 Overtime of Part-time Emp 0 680 0 0 0 I 0
4133 Vacation Pay 0 1,397 0 763 0 0
4134 Holiday Pay 0 1,403 0 I 821 0
4135 Sick Leave Pay I 0 1,234 I 0 I 850 I 0
salaries and Wages TOTAL 11,306 41,502 38,753 22,494 40,708
4142 PERA Coordinated Plan 507 1,511 2,007 1,163 2,109 2,109
4146 FICA 815 2,964 2,965 1,595 3,114 3,114
4150 Employee Benefits 0 3,570 4,342 2,532 I 4,402 4,402
4151 Health Insurance I 0 323 0 0 0 0
4152 Life Insurance I 0 2 I 0 0 0 f 0
4153 Dental Insurance i 0 30 0 I 0 I 0 0
4154 Workers Comp Insurance i 507 i 1,416 1,597 895 1,719 1,719
Fringe Benefits TOTAL I 1,828 f 9,817 10,911 6,186 I 11,344 11,34.1
4230 Repair & Maint Supplies 0 0 0 588 0 0
4235 Landscaping Materials i 0 i -421 i 2,000 i 1,978 i 2,500 i 2,500
4240 Small Tools I 0 616 0 0 I 0 0
CITY OF BRAN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 53
1999 BUDGET
1999 1999
object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
Supplies TOTAL 0 194 I 2,000 2,565 2,500 2,500
4310 Professional Services i 0 i 0 i 1,000 i 0 i 1,200 i 1,200
Purchased Services TOTAL 0 I 0 1,000 0 1,200 1,200
4382 Equipment Repair & Maint 1,183 1,417 0 f 0 0 01
4385 Landscaping Services 275 0 I 0 0 0 0
Repair Rental & Maint TOTAL 1,458 I 1,417 0 I 0 0 0
4400 Other Contractual Service 2,547 I 91 2,500 81 3,300 3,30
Other Contractual Sery TOTAL I 2,547 I 91 I 2,500 I 81 I 3,300 3,300
4443 Multi-use Hourly Charges 82 0 0 0 0 0
Central Garage Rentals TOTAL 82 0 0 0 0 0
4552 Other Equipment 0 I 0 10,200 I 7,982 6,850 6,850
Capital Outlays TOTAL 0 0 10,200 7,982 6,850 6,850
GOVT BLDG GROUND MAINT TOTAL I 17,221 53,021 65,364 39,308 65,902 65,902
Division: Engineering Services
Budget Code: 443
Program No: 2302, 2313, 2324, 2343, 232
PROFILE
This activity provides engineering support services for street reconstruction and other capital improvements,
administration of the city's state aid street system, traffic engineering, mapping, review of proposed
developments and plats, certification of special assessments, and general office and fieldwork services such
as surveying, inspection and public information.
The cost of engineering services related to improvement projects are reimbursed by the funding source(s)
for the respective projects. In the case of improvement projects receiving funding from the General Fund,
this may result in a transfer from the General Fund to the Capital Improvement project and a transfer back
to the General Fund to cover a percentage of the project's engineering costs. This practice will be reviewed
in the five year planning process.
DEPARTMENTAL GOALS
• Collect and process information for proposed street and utility improvements
• Perform design and contract administration for the Southeast Neighborhood project and Earle Brown
Drive state aid project.
• Collect and process information for other city improvement projects.
• Conduct special studies as needed.
• Review proposed developments and plats.
• Inspect city improvement projects.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4400 Other Contractual Service $5,000
This new program would scan as- builts and store them on CD ROM for more efficient
retrieval. As- builts are used by Engineering and Public Utilities staff, and are also frequently
provided to private developers and contractors working in the City.
PERSONNEL LEVELS
Number Position
1 City Engineer
1 Engineering Technician 4
3 Engineering Technician 3
1 Engineering Secretary
.32 Seasonal Part-Time
•
Updated June 8. 1998
CAPITAL OUTLAY
•
Item Anticipated Units Cost(s) ( Use /need
purchase date each
Replacement PC 1/98 1 $2,900 Would replace the City
Engineer's PC. These PCs are on
a 4 year replacement cycle.
Includes 17" monitor and
upgraded video card for graphics -
intensive mapping and other uses.
Aerial photography 4/98 1 $10,000 Would update library of aerial
photos of the city, used almost
daily. Last aerial photography
was taken in 1989.
•
r
Updated June 8, 1998
CITY OF BR00,'ZN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 54
1999 BUDGET
1999 1999
Object Code & Description 1.996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV ENGINEERING SERVICES 443
4100 Wages Regular Employees I 120,260 I 222,820 I 272,832 I 47,808 310,454 I 310,454
4112 Overtime Regular Employee I 324 I 307 I 1,029 I 331 I 454 I 45
4130 Wages Part-time Employees i 7,222 9,570 9,579 I 5,080 I 3,407 I 3,407
4131 Overtime of Part-time Emp i 256 289 I 0 1 138 I 0 1 0
4133 Vacation Pay I 12,909 I 16,905 I 0 1 9,677 I 0 1 0
4134 Holiday Pay I 7,812 I 12,138 I 0 1 5,036 I 0 1 0
4135 Sick Leave Pay I 3,924 8,987 I 0 1 6,489 I 0
4198 Engineering Fees Reimb I -217,411 I 0 I 0 1 0 1 0 1 0
Salaries and Wages TOTAL I -64,704 I 271,015 I 283,440 I 74,559 I 314,315 I 314,315
4141 PERA Basic Plan I 1,274 I 4,293 I 4,391 I 904 I 4,523 I 4,523
4142 PERA Coordinated Plan i 6,114 I 10,023 I 12,562 3,173 I 14,098 I 14,098
4146 FICA I 10,267 I 18,034 I 18,553 5,422 I 20,821 I 20,821
4150 Employee Benefits I 0 I 19,619 25,032 I 14,596 I 30,934 I 30,934
4151 Health Insurance 19,470 I 3,350 I 0 1 0 1 0 0
4152 Life Insurance I 119 I 20 0 1 0 1 0 1 0
4153 Dental Insurance I 1,226 I 203 I 0 1 0 1 0 0
4154 Workers Comp Insurance I 1,666 I 2,283 2,347 I 586 I 2,487 I 2,487
4156 Unemployment Compensation I 0 1 906 0 1 0 0 1 0
4158 Disability Insurance I 0 I 338 I 345 I 197 I 355 355
Fringe Benefits TOTAL I 40,135 I 59,068 I 63,230 I 24,879 I 73,218 I 73,218
CITY OF BR00,-,YN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 55
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4210 Office Supplies 644 675 1,000 295 1,000 1,000
4212 Printed Forms 0 I 0 I 0 206 200 200
4220 Operating Supplies 3,140 2,626 3,500 1,209 4,000 3,500
4227 Safety Supplies i 374 271 400 1E38 400 400
4271 Minor Equipment 147 189 0 0 I 0 0
Supplies TOTAL 4,305 3,761 4,900 1,897 5,600 5,100
4310 Professional Services i 810 4,026 1,500 9,854 1,000 3_00()
Purchased Services TOTAL 810 4,026 1,500 9,854 1,000 1,000
4322 Telephone Services 0 28 0 57 0
4324 Delivery Service I 36 0 0 14 0 0
4334 Use of Personal Auto 362 246 250 122 250 250
4351 Legal Notice Publication 66 117 0 0 100 160
Communications TOTAL 464 391 250 194 350 350
4382 Equipment Repair & Maint i 1,009 0 I 250 110 I 0 0
4386 Communication Systems i 455 i 456 500 342 460 460
Repair Rental & Maint TOTAL 1,464 456 750 452 460 460
4400 Other Contractual Service 32 0 0 0 5,000 5,000
4410 Miscellaneous I 156 0 I 0 0 I 0 0
4411 Conferences and Schools 1,330 I 415 1,000 I 578 2,000 2,000
4413 Dues & Subscriptions 1,177 588 750 833 800 800
0 CITY OF BIOYN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 56
1999 BUDGET
1999 1-999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4414 Licenses, Taxes, & Fees 0 I 0 0 70 0
4417 Books/Reference Materials 2 I 65 250 10 I Soo 500
Other Contractual Sery TOTAL 2,697 1,068 2,000 1,491 8,300 8,300
4440 Fuel Charges 1,591 1,613 1,S67 813 1,325
4441 Fixed Charges 6,396 5,941 8,091 3,777 7,124 7,124
4442 Repair & Maint Charges 4,728 4,897 4,926 3,416 6,471 6,471
4443 Multi-use Hourly Charges 973 0 I 0 I 0 0 i 0
Central Garage Rentals TOTAL i 13,688 12,451 14,584 8,006 14,920 24,921;
4530 Other. Improvements I 0 0 0 I 0 I 9,000 9,000
4548 Computer. Equipment I 0 8,831 7,750 I 8,436 2,900 2,900
4551. Office Furniture & Equip I 967 0 0 0 i 0 i (;
4552 Other Equipment 0 0 I 1,700 1,704 0
4553 Mobil.e Equipment I 4,267 0 I 0 0 0
Capital Outlays TOTAL 5,234 8,831 9,450 10,140 11,900 11,900
4199 Salaries Reimbursed I -44,110 0 0 0 I 0
Administrative Service TOTAL -44,110 0 0 0 I 0 0
ENGINEERING SERVICES TOTAL -40,017 361,068 380,104 131,471 430,063 429,563
Division: Public Works Administration
Budget Code: 444
Program No: 2301, 2326
• PROFILE
This activity provides administrative support for the Public Works Department. The Public Works
Department is comprised of five divisions, including engineering, streets, parks, central garage, and three
public utilities.
Individual narratives for each of the divisions can be found with their respective budget figures.
DEPARTMENT GOALS
• Ensure completion of divisional goals by the respective division supervisors.
• Provide coordination, management and support to other divisions within the Public Works Department.
• Identi infrastructure e needs and develop funding mechanisms.
• Work proactively to support development and redevelopment activities.
• Design public improvements so as to act as a catalyst for community and neighborhood improvements.
PERSONNEL LEVELS
Number Position
1 Public Works Director
1 Public Works Specialist
1 Public Works Administrative Aide
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date each
2 Replacement PCs 1/98 2 $2,900 Replacements for Public Works
Director and Public Works
Specialist. Includes 17" monitor
and upgraded video cards for
graphics - intensive uses such as
mapping
S
Updated June 8. 1998
CITY OF BR(OkYN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 57
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV PUBLIC WORKS ADMIN 444
4100 Wages Regular Employees 1 109,354 I 111,799 1 158,094 1 46,816 1 160,408 160,408
4130 Wages Part-time Employees 1 0 308 1 0 1 0 0 0
4133 Vacation Pay 13,473 6,781 1 0 1,832 0 0
4134 Holiday Pay 10,996 4,936 1 0 2,043 0 I 0
4135 Sick Leave Pay 8,541 3,084 0 I 1,485 0 0
Salaries and wages TOTAL 1 142,365 126,907 158,094 1 52,176 1 160,406 1 160,408
4141 PERA Basic Plan 24 0 0 0 0 I 0
41.42 PERA Coordinated Plan I 6,271 I 5,592 8,189 I 2,698 I 8,309 8,309
4146 FICA I 10,154 I 8,925 I 12,094 3,794 I 12,271 12,271
4150 Employee Benefits I 0 I 6,227 13,386 1 4,819 1 13,446 13,446
4151 Health Insurance 16,898 2,476 0 1 0 1 0 6
4152 Life Insurance I 103 14 0 0 0
4153 Dental Insurance 1,064 145 I 0 0 I 0 0
4154 Workers Comp Insurance 1,875 1 990 1,202 389 1,180 1,180
4158 Disability Insurance i 867 604 614 352 620 620
Fringe Benefits TOTAL 37,256 24,973 35,485 1 12,052 1 35,826 35,826
4210 Office Supplies 34 546 0 28 1 0 0
4220 Operating Supplies 0 I 575 0 904 1 250 250
4222 Lubricants & Additives 0 8 0 0 1 0 0
4227 Safety Supplies 0 34 0 I 0 1 0 I 0
CITY OF BR(-'O',YN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 58
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4230 Repair & Maint Supplies 0 224 0 0 0 0
4271 Minor Equipment 0 164 0 0 0 0
Supplies TOTAL 34 1,551 0 932 250 250
4310 Professional Services I 0 -85 0 0 0 0
Purchased Services TOTAL I 0 I -85 I 0 i 0 i 0 i 0
4322 Telephone Services 0 43 0 112 0 0
4324 Delivery Service 0 72 0 0 I 0 I 0
4334 Use of Personal Auto I 0 96 250 14 200 200
Communications TOTAL 0 211 250 126 200 200
4382 Equipment Repair & Maint I 0 153 0 0 0 0
Repair Rental & Maint TOTAL I 0 I 153 0 0 0 0
4411 Conferences and Schools- 180 1,017 1,000 3 1,000
4413 Dues & Subscriptions 100 614 500 556 700 700
4414 Licenses, Taxes, & Fees I 0 I 3 0 I 0 0 0
4417 Books/Reference Materials 100 159 0 0 250 250
0
Other Contractual Sery TOTAL 380 1,794 1,500 559 1,950 1,950
4548 Computer Equipment I 0 0 0 0 f 5,800 5,800
4553 Mobile Equipment 5,320 0 I 0 I 0 0 I 0
Capital Outlays TOTAL 5,320 0 I 0 0 5,800 5,800
CITY OF BRUo ,Y I ON CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 59
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Divisi.on Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4199 Salaries Reimbursed -3.7,567 0 0 I 0 0 0
Administrative Service TOTAL -17,567 0 0 I 0 0 0
PUBLIC WORKS ADMIN TOTAL 167,787 I 155,504 195,329 65,844 I 204,434 204,434
Division: Streets Maintenance
Budget Code: 445
Program No: 2501 2504, 2523, 2524, 2526, 2601
PROFILE
This division provides for the maintenance of city streets, sidewalks and trails. The activities include
patching, sealcoating, crack sealing, sweeping, minor sidewalk repair and the cost of operating and
maintaining the trail light system.
DEPARTMENTAL GOALS
• Sweep all streets at least twice in 1999.
• Patch and crack seal streets according to Pavement Management Program standards. All new streets
with curb are crack sealed annually as necessary and sealcoated six to seven years after street has been
improved. Streets in the city's five year reconstruction program are not sealcoated.
• Sealcoat approximately 7 miles of street in 1999.
• Patch, sealcoat, and crack seal trails to maintain integrity.
• Maintain trail light system.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4130 Wages of Part Time Employees $25,748
• Wages of six summer seasonal employees who work primarily in the areas of patching, crack
sealing, and catch basin repair.
4220 Operating Supplies $4,000
Includes various supplies such as propane, paper for crack sealing, gloves, office supplies,
etc.
4227 Safety Supplies $2,000
The cost of 11 employees' reimbursement for required personal protective equipment such
as safety boots and reflective jackets. Also includes protective equipment for 7 seasonal and
3 supervisory employees, and general safety equipment such as masks, respirators, safety
gloves, and first aid supplies.
4234 Street Maintenance Materials $64,000
This item represents the bulk of the materials used to maintain City streets, alleys and
sidewalks and the storm sewer system: hot mix, cold mix, road oil, crack sealant, sand, rock,
concrete, catch basin grates, rings, etc.
4246 Trailway Repair Supplies $10,000
This item provides for the rehabilitation of major sections of trailway. In 1999, trailways in
several parks will be slurry sealed.
4400 Other Contractual Service $4,000
• The cost of monthly or as- needed rental of barricades and specialized signs, placement of
temporary Stop signs, rental of coveralls for organized employees as necessary and
requested.
Updated June 19, 1998
Object
Number Explanation Amount
• 4560 Construction Contracts $90,000
The City's contractual sealcoat program. Streets are sealcoated on average every seven to
eight years, unless they are scheduled to be reconstructed within that time period. Newly
reconstructed streets are sealcoated six to seven years following construction.
PERSONNEL LEVELS
Number Position
1 Public Works Superintendent
1 Supervisor of Streets and Parks Maintenance
1 Public Services Clerical Technician
4 Maintenance II
Also includes seasonal part-time.
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Streets Maintenance major
equipment is included in Central
• Garage Division.
1 replacement PC 1/99 1 $2,500 Cyclic replacement of PC used by
the Public Works Clerical
Technician
•
L%pdated June 19, 1998
• CITY OF BROOYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 60
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV STREETS MAINTENANCE 445
4100 Wages Regular Employees 136,117 I 224,814 226,045 124,297 233,392 233,392
4112 Overtime Regular Employee 4,383 2,502 4,582 2,109 4,719 4,719
4130 Wages Part-time Employees 18,079 17,652 24,443 14,803 25,748 25,748
4131 Overtime of Part-time Emp 50 0 0 0 0 0
4133 Vacation Pay i 27,889 16,684 0 7,348 0 0
4134 Holiday Pay i 17,280 i 10,372 0 I 4,318 0 I 0
4135 Sick Leave Pay i 14,359 i 7,235 i 0 i 5,463 I 0
Salaries and Wages TOTAL 218,156 279,257 255,070 I 158,338 263,859 263,859
4141 PERA Basic Plan i 98 I 0 0 0 0 I 0
4142 PERA Coordinated Plan i 8,904 i 11,664 I 12,922 7,542 13,368 13,368
4146 FICA i 16,282 i 20,969 i 19,083 I 12,334 19,743 19,743
4150 Employee Benefits i 0 i 16,922 i 24,852 I 13,441 26,412 I 26,412
4151 Health Insurance 14,349 2,540 0 I 0 0 0
4152 Life Insurance 103 19 0 I 0 0 I 0
4153 Dental Insurance 686 131 0 0 0 i U
4154 Workers Comp Insurance 8,148 8,187 6,411 4,905 7,390 7,390
Fringe Benefits TOTAL i 48,568 60,432 63,268 38,222 66,913 66,913
4212 Printed Forms I 0 0 0 I 107 0 0
4220 Operating Supplies i 2,232 6,391 5,000 6,418 4,000 4,000
4222 Lubricants & Additives 333 I 0 I 0 0 0 0
II
CITY OF BRON CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 61
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4227 Safety Supplies 91 I 1,124 2,000 371 I 2,000 I 2,000
4230 Repair & Maint Supplies I 291 I 785 I 0 1 0 1 0 1 0
4231 Equipment Parts I 712 I 0 1 0 1 0 1 0 1 0
4234 Street Maint Materials I 58,273 I 33,425 I 64,000 I 10,838 I 64,000 I 64,000
4235 Landscaping Materials I -250 I 122 I 500 54 I 500 I 500
4236 Signs & Striping Material I 1,498 I 1,498 I 1,500 I 0 I 1,000 I 1,000
4240 Small Tools I 1,601 I 606 I 750 I 88 I 750 I 750
4245 Maintenance Supplies 91 I 0 1 0 0 1 0 i 0
4246 Trailway Repair Supplies I 0 1 0 1 10,000 I 171 I 10,000 I 10,00()
Supplies TOTAL I 64,872 I 43,951 I 83,750 I 18,047 I 82,250 I 82,250
4334 Use of Personal Auto I 0 1 0 1 0 1 7 1 0 0
4351 Legal Notice Publication I 245 I 243 I 0 1 0 1 300 I 300
Communications TOTAL I 245 243 I 0 1 7 1 300 I 300
4384 Street & Alley Repair I 50,226 I 68,010 I 0 1 0 1 0 1 0
4386 Communication Systems I 2,357 I 2,260 I 2,400 I 1,703 I 2,400 I 2,406
4393 Equipment Rentals I -399 49 I Soo I 0 1 0 1 0
Repair Rental & Maint TOTAL I 52,184 I 70,319 I 2,900 I 1,703 I 2,400 I 2,400
4400 Other Contractual Service I 2,859 I 3,358 4,000 1,627 I 4,000 I 4,000
4411 Conferences and Schools I 0 I 104 I 1,500 I 915 I 2,000 I 2,000
4413 Dues & Subscriptions 0 I 50 I 100 85 100 I 100
CITY OF BRAN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 62
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4414 Licenses, Taxes, & Fees i 296 i 0 i 400 i 0 i 0 i 0
4417 Books/Reference Materials i 0 i 0 i 100 i 0 i 100 i 100
4432 Capital Project Admin Costs 0 0 0 97 0 0
4433 Capital Project Legal Costs 0 I 0 I 0 57 0 0
Other Contractual Sery TOTAL 3,155 3,512 6,100 I 2,781 6,200 6,200
4440 Fuel Charges 5,107 9,658 21,003 8,613 20,504 20,504
4441 Fixed Charges 68,373 170,992 283,257 131,397 217,452 217,452
4442 Repair & Maint Charges i 29,533 61,459 121,113 47,560 115,750 115,750
4443 Multi-use Hourly Charges i 44,876 i 151,913 0 I 0 0 0
4444 Replacement Charges i 90,442 i 24,942 i 0 i 0 21,900 21,900
Central Garage Rentals TOTAL 238,331 418,964 425,373 187,570 375,606 375,606
4486 Hazardous Waste Disposal y 761 I 0 0 I 1,071 I 0 I 0
4487 Solid Waste Disposal I 206 I 2,743 7,000 394 I 7,000 7,000
Utilities TOTAL 967 2,743 7,000 1,465 7,000 7,000
4548 Computer Equipment I 0 0 0 0 I 2,500 2,500
4552 Other Equipment 939 0 7,625 7,137 0 0
4560 Construction Contracts 0 0 90,000 0 I 90,000 90,000
Capital Outlays TOTAL i 939 0 97,625 7,137 92,500 92,500
4199 Salaries Reimbursed I -100,000 0 0 0 I 0
CITY OF BRO CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 63
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
Administrative Service TOTAL I -100,000 0 0 I 0 0 0
STREETS MAINTENANCE TOTAL 527,419 879,422 I 941,086 415,271 897,028 897,028
Division: Traffic Control
Budget Code: 446
Program No: 2571, 2573, 2574, 2761
• PROFILE
This division provides maintenance, replacement, and inventory of signage and pavement markings and the
operation and maintenance of traffic signals. Totals as follows:
► 5,811 sign faces
► 45.6 miles of striping
► 139 cross walks
► 956 cross walk squares
► 209 legends and symbols
► 1,100+ parking stalls
DEPARTMENT GOALS
• Replace all signs that are worn or damaged beyond manufacturers' warranty with high intensity grade
sheeting.
• Update Sign Management System records as signs are replaced.
• Continue street name sign replacement.
• Maintain painted pavement markings.
• Maintain preformed pavement markings and use new non -paint technology.
• Work with other departments to further implement computerized sign making capabilities
• Replace Sign Management System software
• Fabricate and install decorative "Circle Route" street name signs as recommended by the Brooklyn
Boulevard Task Force
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4481 Electric Service $37
Represents the cost of electric service for traffic signals. Many traffic signal lamps were
replaced in 1998 with more energy - efficient LED bulbs, thus increasing useful life and
reducing long -term electric costs. No adjustment has been made for this in the 1999 budget;
but adjustment may be made in 2000 based on 1999 experience.
PERSONNEL LEVELS
Number Position
2 Maintenance II
Also includes one seasonal part-time.
&pdated June 12, 1998
CAPITAL OUTLAY
Item Anticipated I Units Cost(s) Use /need
• purchase date
Sign Inventory Software 1/99 l $4,400 Used to program and record sign
replacements.
Circle Route Street Name Signs 1/99 40 $3,400 Replace street name signs on
Brooklyn Boulevard, CR 10,"
Shingle Creek Pkwy, and 69th
with distinctive, decorative signs
•
Updated June 13. 1998
• CITY OF BROON CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 64
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
D1V TRAFFIC CONTROL 446
4100 Wages Regular Employees 39,470 I 48,118 67,401 28,176 71,767 71,767
4112 Overtime Regular Employee 551 1,920 0 465 0 0
4130 Wages Part-time Employees i 4,116 i 3,105 5,152 1,700 5,427 5,427
4131 Overtime of Part-time Emp i 0 i 6 i 0 0 0 I 0
4133 Vacation Pay 2,510 i 6,200 i 0 i 2,431 0 0
4134 Holiday Pay i 1,619 i 3,199 i 0 i 1,346 i 0 0
4135 Sick Leave Pay I 2,282 I 2,774 0 1,320 0 0
Salaries and Wages TOTAL 50,549 65,323 I 72,553 35,437 77,194 77,194
4142 PERA Coordinated Plan 2,083 2,738 3,758 1,749 3,999 3,999
4146 FICA 3,861 5,044 5,550 2,813 I 5,905 5,905
4150 Employee Benefits i 0 7,141 7,484 5,064 8,804 8,804
4151 Health Insurance 3,587 986 0 0 0 0
4152 Life Insurance i 26 6 0 0 0 0
4153 Dental Insurance 172 48 0 0 0 0
4154 Workers Comp Insurance i 1,999 2,199 2,510 1,353 3,044 3,044
Fringe Benefits TOTAL 11,727 18,162 I 19,302 10,979 21,752 21,752
4210 Office Supplies 45 0 0 0 0 0
4220 Operating Supplies i 945 0 I 0 0 0 I 0
4236 Signs & Striping Material 33,181 I 41,239 39,500 30,703 41,000 41,000
4240 Small Tools I 56 I 0 0 0 0 0
0 CITY OF BROON CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 65
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMME14DED
Supplies TOTAL 34,226 41,239 39,500 30,703 41,000 41,000
4387 Traffic Signals Maint i 1,202 i 321 i 2,500 i 3,419 i 2,000 i 2,000
4389 Maintenance Contracts 645 0 I 0 0 0 0
4393 Equipment Rentals 3,000 i 0 0 0 0 0
Repair Rental & Maint TOTAL 4,847 321 2,500 3,419 2,000 2,000
4400 Other Contractual Service 1,201 0 0 0 0 I 0
Other Contractual Sery TOTAL 1,201 0 I 0 0 I 0
4441 Fixed Charges I 0 0 0 -45 0 0
4443 Multi-use Hourly Charges i 460 I 0 I 0 I 0 I 0 I 0
Central Garage Rentals TOTAL 460 0 0 -45 0 0
4481 Electric Service 36,288 30,959 37,500 22,446 32,000 32,000
Utilities TOTAL 36,288 30,959 37,500 22,446 32,000 32,000
4530 Other Improvements 0 0 0 0 3,400 3,400
4548 Computer. Equipment 0 0 0 I 0 4,400 4,400
4551 Office Furniture & Equip 15,580 0 0 0 I 0 0
4552 Other Equipment 1,928 0 3,200 2,364 0 0
Capital Outlays TOTAL 17,508 I 0 3,200 2,364 I 7,800 7,800
TRAFFIC CONTROL TOTAL I 156,806 156,003 174,555 I 105,303 181,746 181,746
Division: Snow and Ice Control
Budget Code: 447
Program No: 2534
PROFILE
This division provides snow plowing and ice control of streets, alleys, sidewalks, trails and government
building parking lots. The ice control function includes both salting and sanding. Snow removal from
boulevards and medians is also provided by means of blowing and hauling.
DEPARTMENTAL GOALS
• Provide for public safety by maintaining an efficient high performance snow and ice control operation.
• Continually refine snow plowing plan to best utilize operators and equipment.
• Following each snowfall event in excess of 2.5" all arterial and collector streets along with all
intersections are to be cleared by 7:00 a.m.
• Following each snowfall event in excess of 2.5" all streets will be plowed to full width within 12 hours.
• Continue to use straight salt to limit maintenance problems and reduce environmental dumping concerns.
• Continue to meet the standards identified for Local Performance'Aid
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4234 Street Maintenance Materials $45,000
The cost of sand and salt used for ice control operations. The cost of salt continues to rise,
• and averages $30 /ton. In an average year we purchase 1500 tons of salt.
PERSONNEL LEVELS
Number Position
4 Maintenance II
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Snow and ice control equipment is
included in Central Garage Division.
i
Updated June 13. 1998
CITY OF BRO(0='N CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 66
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV SNOW & ICE CONTROL 447
4100 Wages Regular Employees I 66,413 56,298 104,637 28,187 107,734 107,734
411.2 Overtime Regular Employee 23,785 10,219 13,621 7,566 14,029 14,029
4130 Wages Part-time Employees 0 0 0 18 I 0
4133 Vacation Pay 5,075 10,723 I 0 3,906 0 0
4134 Holiday Pay I 2,549 4,502 0 I 1,792 0 I 0
4135 Sick Leave Pay 224 3,747 0 975 0 0
Salaries and wages TOTAL 98,047 85,488 I 118,258 42,444 121,763 121,763
4142 PERA Coordinated Plan 4,393 3,600 6,126 2,192 6,307 I 6,307
4146 FICA 7,319 6,395 9,047 I 3,317 9,315 9,315
4150 Employee Benefits 0 6,684 11,226 I 4,364 13,206 13,206
4151 Health Insurance 4,484 914 I 0 I 0 0 0
4152 Life Insurance 32 8 0 0 0 0
4153 Dental Insurance I 214 I 67 0 0 0 0
4154 Workers Comp Insurance 3,376 I 2,720 3,935 1,535 4,612 4,612
Fringe Benefits TOTAL 19,818 I 20,389 30,334 11,408 33,440 I 33,440
4220 Operating Supplies 456 1,320 i 0 1,346 200 200
4225 Shop Supplies I 28 0 0 0 I 0 I 0
4230 Repair & Maint Supplies i 343 i 0 i 0 0 0 0
4231 Equipment Parts 0 52 0 0 0 0
4234 Street Maint Materials I 52,777 I 48,661 I 42,500 17,546 I 45,000 45,000
• CITY OF BROO(N CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 67
1999 BUDGET
1999 1.999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4236 Signs & Striping Material I 983 0 I 0 I 0 0 0
Supplies TOTAL 54,586 50,033 42,500 18,892 45,200 45,200
4400 Other Contractual Service 633 0 0 0 0 0
4411 Conferences and Schools 0 120 0 I 0 0
4413 Dues & Subscriptions 0 I 100 0 0 0 0
Other Contractual Sery TOTAL i 633 220 0 I 0 I 0 0
4440 Fuel Charges 5,107 0 0 i 0 i 0 i 0
4441. Fixed Charges i 46,796 0 0 0 0 0
4442 Repair & Maint Charges i 29,533 i 0 I 0 I 0 0
4443 Multi-use Hourly Charges I 76,577 0 0 I 0 0 0
Central Garage Rentals TOTAL I 158,013 0 I 0 0 0 0
4553 Mobile Equipment 0 7,194 0 I 0 I 0 I 0
Capital Outlays TOTAL 0 7,194 I 0 I 0 0 I 0
SNOW & ICE CONTROL TOTAL 331,097 163,324 191,092 72,744 200,403
Division: Street Lighting
Budget Code: 448
Program No: 2578
• PROFILE
This division provides primarily for electrical and maintenance fees paid to NSP for street lights owned by
NSP. It also provides for electrical service, maintenance, repair and replacement of lights owned by the City.
The City owns approximately 75 ornamental lights, primarily in the Earle Brown commercial area, and
leases about 903 lights from NSP. Another 99 lights owned by the City are located on traffic signal posts
and mast arms.
DEPARTMENTAL GOALS
• The City's street light policy provides for at least one street light per intersection, and at curves and
major driveway entrances. Mid -block street lights are installed by petition when the distance
between intersections is greater than 700 feet.
PERSONNEL LEVELS
None listed.
CAPITAL OUTLAY
Item ( Anticipated Units Cost(s) Use /need
purchase date
No major equipment purchases
planned.
r
Updated June 19, 1998
CITY OF BROPYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 68
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV STREET LIGHTING 448
4100 Wages Regular Employees 2,598 0 0 I 0 0 0
4130 Wages Part-time Employees 53 0 I 0 0 0 I 0
Salaries and Wages TOTAL 2,651 0 0 0 0 0
4142 PERA Coordinated Plan 116 I 0 I 0 I 0 0 0
4146 FICA 202 0 I 0 I 0 0 0
4154 Workers Comp Insurance 104 0 0 I 0 0 0
Fringe BeneEits TOTAL I 422 0 0 0 0 0
4220 Operating Supplies 148 0 0 0 0 i 0
Supplies TOTAL 148 0 0 0 I 0 I 0
4382 Equipment Repair & Maint 0 229 1,000 600 1,000 1,000
4387 Traffic Signals Maint 32 I 1,879 0 0 0 0
4388 Electrical Repairs 52 I 218 1,500 0 1,500 1,500
Repair Rental & Maint TOTAL i ---- - - - - 84 2,325 2,500 I 600 2,500 2,500
4400 Other Contractual Service I 450 0 0 I 0 0 0
Other Contractual Sery TOTAL 450 I 0 0 I 0 0 0
4443 Multi -use Hourly Charges 2,896 0 0 0 0 0
Central Garage Rentals TOTAL 2,896 0 I 0 0 I 0 0
4481 Electric Service 107,011 I 138,131 I 131,500 78,541 132,000 132,000
• CITY OF Bk(j CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 69
1-999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
Utilities TOTAL 107,011 138,131 131,500 78,541 132,000 132,600
STREET LIGHTING TOTAL I 113,664 I 140,456 134,000 79,141 134,500 134,500
Division: Park Grounds Maintenance
Budget Code: 449
Program No: 2801, 2817, 2951
PROFILE
This division provides basic park turf maintenance including mowing, fertilizing, weed control, seeding and
aerating. It also
provides miscellaneous grounds maintenance such as node, streetscape and flower
maintenance, litter ickin trash hauling and administration of the Ado t -A-
p g, g p Park/Trail /Street ro ram.
p 8
DEPARTMENTAL GOALS
• Maintain 350 acres of manicured turf areas with efficient mowing and trimming program. Normal
mowing cycle is once every 7 -10 days.
• Supplement Hennepin County mowing of Brookdale area, CR 10, and Brooklyn Boulevard to ensure
safety and enhance aesthetics.
• Upgrade and re -chip wood chip trails.
• Pursue participants for Adopt- A- Park/Trail /Street program and maintain current volunteers.
• Continue replacement (six per year) of wood picnic tables with maintenance -free aluminum units and
litter receptacles with recycled plastic lumber units.
I
SPECIFIC EXPENDITURE CODE DETAIL.
Object
Number ' Extilanation Amount
• 4220 Operating Supplies $9,000
Includes general operating supplies as well as continuing replacement of 6 picnic tables, 2
trimmer/brush cutters and 6 litter receptacles per year.
4230 Repair & Maintenance Supplies $1,500
Generally, the cost of supplies to repair the various irrigation systems in the parks and the
69th Avenue parkway.
4.100 Other Contractual Services $3,000
Includes the cost of the City's ongoing contract with the University of Minnesota for goose
removal from parks. Also includes the cost of rental coveralls as needed as requested in
accordance with labor contracts.
4531 Special Assessments on Land $14,000
A portion of the cost of street improvements in 1998 adjacent to Bellvue Park were specially
assessed against the park as part of the Bellvue Neighborhood Project. The $14,000 is a one-
time payment in full of those assessments.
PERSONNEL LEVELS
Number Position
2 Maintenance II
1.80 Seasonal Part-Time
Updated June 12, 1998
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
• purchase date
Rear blade 3/99 1 $4,100 Used to loosen, shape, and grade
soil Would replace 1971 home
made version
Tiller 3/99 1 $2,100 Used to prepare soil. Would
replace worn-out unit.
•
Updated June 12. 1998
• CITY OF BRUOYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 70
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV PARKS GROUND MAINT 449
4100 Wages Regular Employees i 58,700 83,124 69,848 58,958 71,912 71,912
4112 Overtime Regular Employee 145 0 I 0 116 0 I 0
4130 Wages Part-time Employees 16,676 23,985 28,220 19,114 29,727 29,727
4131 Overtime of Part-time Emp I 0 13 0 0 0 I 0
4133 Vacation Pay 0 4,800 0 I 3,052 0 0
4134 Holiday Pay i 0 I 2,981 0 1,161 0 I 0
4135 Sick Leave Pay I 0 3,299 0 462 0
Salaries and Wages TOTAL 75,522 118,202 98,068 82,863 101,639 101,639
4142 PERA Coordinated Plan 2,636 4,214 5,080 3,300 k 5,265 5,265
4146 FICA I 5,629 8,842 7,502 6,251 7,775 7,775
4150 Employee Benefits i 0 7,141 8,684 4,714 8,804 8,804
4151 Health Insurance 8,519 1,441 0 0 0 0
4152 Life Insurance I 59 9 0 I 0 I 0 I 0
4153 Dental Insurance I 434 78 0 0 i 0 i 0
4154 Workers Comp Insurance i 1,707 2,524 I 1,922 1,950 2,104 2,104
Fringe Benefits TOTAL 18,985 24,249 23,188 16,215 23,948 23,948
4220 Operating Supplies 5,351 8,264 9,000 5,398 9,000 9,000
4226 Chemical Products I 0 503 2,000 1,137 2,000 2,000
4227 Safety Supplies i 0 1,022 1,250 199 1,250 1,250
4230 Repair & Maint Supplies 1,618 1,077 1,500 I 573 1,500
10 0
CITY OF BRu CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page '71
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4233 Building Repair Supplies 676 o 0 0 0 0
4234 Street Maint Materials 99 0 0 0 0 0
4235 Landscaping materials 16,666 18,559 17,000 9,245 18,500 18,500
4240 Small Tools I 0 1,481 0 1 0 0
4246 Trailway Repair Supplies 563 0 0 0 0
Supplies TOTAL 24,973 I 30,908 I 30,750 16,553 32,250 32,250
4310 Professional Services 2,833 0 I 0 0 0 0
Purchased Services TOTAL 2,833 0 0 I 0 0 0
4324 Delivery Service I 0 I 10 0 0 I 0
Communications TOTAL 0 10 0 0 0 0
4380 Repair & Maint Contract 529 0 I 0 I 0 0 I 0
4382 Equipment Repair & Maint I 0 603 I 0 I 0 o 0
4385 Landscaping Services 0 570 1,000 570 1,200 f 1,206
4386 Communication Systems i 0 378 0 378 400 4-00
4388 Electrical Repairs i 4,985 i 272 0 I 0 0 0
4393 Equipment Rentals 53 0 I 500 0 500 500
Repair Rental & Maint TOTAL 5,567 1,823 1,500 948 2,100 2,100
4400 Other Contractual Service I 2,000 3,312 3,000 2,407 3,000 3,000
4413 Dues & Subscriptions 0 I 35 0 0 0 0
4414 Licenses, Taxes, & Fees 10 10 0 20 50 50
CITY OF BR(0,ZN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 72
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
Other Contractual Sery TOTAL 2,010 3,357 3,000 2,427 3,050 3,050
4440 Fuel Charges I 7,434 7,797 7,259 4,784 8,120 8,120
4441 Fixed Charges i 122,105 49,646 53,106 22,994 66,441 66,441
4442 Repair & Maint Charges i 45,899 33,370 52,137 25,768 50,711 50,711
4443 Multi-use Hourly Charges i 6,931 5,725 0 0 0 0
4444 Replacement Charges 37,217 I 0 0 0 13,775 13,775
Central Garage Rentals TOTAL 219,585 96,538 I 112,502 I 53,546 139,047 139,047
4484 Water Service 1,723 I 0 0 0 0 0
4486 Hazardous Waste Disposal I 0 0 0 63 0 0
Utilities TOTAL 1,723 0 I 0 63 0 0
45.31 Special Assessments 0 17,080 I 17,000 I 17,000 I 14,000 14,000
4552 Other Equipment 0 9,062 0 I 0 I 0 0
4553 Mobile Equipment 0 I 5,409 16,380 13,063 6,200 6,200
Capital Outlays TOTAL i 0 31,551 33,380 30,063 20,200 20,200
PARKS GROUND MAINT TOTAL I 351,198 f 306,640 I 302,388 202,679 I 322,234 I 322,234
Division: Parks Facility Maintenance
Budget Code: 450
Program No: 2802, 2846
• PROFILE
This division provides maintenance and repair of playground equipment, 15 park shelter buildings, 5 picnic
shelters, irrigation sprinklers, bleachers, benches, and restroom and dumpster enclosures to ensure safe,
clean, and accessible park buildings and equipment. It also includes gas and electric service to shelters and
park lights, collection of refuse and rental /service charges for portable restroom facilities.
DEPARTMENTAL GOALS
• Continue weekly summertime safety and maintenance inspections of playgrounds and shelter buildings
to insure high quality facilities.
• Repair /upgrade park signage as necessary.
PERSONNEL LEVELS
Number Position
3 Maintenance II
77 Seasonal Part-Time
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4220 Operating Supplies $5,000
Includes general operating supplies such as playground repair supplies, chains, swings,
benches, etc.
4230 Repair & Maintenance Supplies $2,000
Primarily the cost of stain & paint needed to clean up graffiti.
4233 Building Repair Supplies $4,000
The cost of various supplies such as lumber, shingles, doors, etc. for basic maintenance of
park shelter buildings. In the loner-term park plan, some buildings have been identified for
building replacement. Others which have been identified for long -term removal will be kept
up with minor repairs until that removal occurs.
4388 Electrical Repairs $5,000
Many buildings and trail lights have continuing operational and maintenance problems, and
should be on a continuing program of rewiring.
4400 Other Contractual Service $4,000
Costs include, for example, maintenance contracts on warming house furnaces; repairs to
various park facilities that cannot be accomplished by park maintenance staff, sewer service
cleaning, asbestos abatement. etc.
Updated June 19, 1998
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use!need
• purchase date
Stain 69th Avenue fence 5/99 l $ Restain to prevent deterioration
of wood fencing
•
•
Updated June 19, 1998
• CITY OF BROIN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page '73
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMME14DED
DIV PARKS FACILITY MAINT 450
4100 Wages Regular Employees i 39,027 i 47,865 i 119,634 i 26,342 i 124,344 i 124,344
4112 Overtime Regular Employee 455 134 0 I 165 0 I 0
4130 Wages Part-time Employees i 6,901 I 7,906 12,035 1,191 12,677 12,677
4133 Vacation Pay i 17,067 i 9,674 I 0 6,229 0 0
4134 Holiday Pay i 10,389 i 5,697 0 I 2,048 0 0
4135 Sick Leave Pay i 10,184 i 3,521 I 0 1,072 0 0
4136 Jury Duty Pay i 308 i 0 i 0 0 0 0
Salaries and Wages TOTAL 84,331 74,797 131,669 37,046 137,021 137,021
4142 PERA Coordinated Plan I 3,301 2,837 6,820 I 1,854 7,098 I 7,098
4146 FICA I 5,911 5,506 10,073 2,957 10,482 10,482
4150 Employee Benefits I 0 8,711 11,826 6,896 13,206 13,20e
4151 Health Insurance i 5,680 1,139 0 0 0 0
4152 Life Insurance i 39 9 0 0 0 0
4153 Dental Insurance 290 I 92 0 0 I 0 0
4154 Workers Comp Insurance 1,923 1,646 3,293 975 3,573 3,573
Fringe Benefits TOTAL i 17,143 I 19,940 32,012 12,682 34,359 34,359
4220 Operating Supplies 2,812 I 8,016 5,000 1,254 5,000 5,000
4225 Shop Supplies i 0 i 5 0 0 0 i 0
4226 Chemical Products i 602 i 0 I 0 0 0
4227 Safety Supplies 5 75 0 I 0 0 0
• CITY OF BR L Y N CENTER • MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 74
1999 BUDGET
1999 1 999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4230 Repair & Maint Supplies 2,399 1,618 2,000 843 2,000 2,000
4233 Building Repair Supplies 2,692 2,547 8,000 1,887 4,000 4,000
4236 Signs & Striping Material 108 0 0 0 0 I 0
4240 Small Tools 685 0 1,000 203 750 750
Supplies TOTAL 9,304 12,261 16,000 I 4,186 11,750 11,750
4322 Telephone Services 1,512 2,374 I 3,000 1,554 2,500 2,500
Communications TOTAL 1,512 2,374 3,000 1,554 2,500 2,500
4382 Equipment Repair & Maint 0 I 4,485 0 0 0 0
4386 Communication Systems I 505 126 500 0 I 0 0
4388 Electrical Repairs 113 5,386 5,000 1,459 5,000 5,000
Repair Rental & Maint TOTAL 617 9,997 5,500 1,459 5,000 5,000
4400 Other Contractual Service 976 2,872 2,500 1,260 4,000 4,000
4411 Conferences and Schools 0 I 0 I 100 20 1,000 1,000
Other Contractual Sery TOTAL 976 2,872 2,600 1,280 5,000 5,000
4442 Repair & Maint Charges 492 0 0 0 0 0
4443 Multi-use Hourly Charges 3,932 56,915 I 0 I 0 0 0
Central Garage Rentals TOTAL 4,424 56,915 0 0 I 0 0
4481 Electric Service 24,734 26,367 25,500 16,315 25,500 25,500
4482 Gas Service 8,887 7,867 8,750 3,947 8,200 8,200
• CITY OF BROO'IN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 75
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4484 Water Service I 1,445 I 3,167 I 3,200 I 260 I 3,200 I 3,200
4485 Sanitary Sewer Service I 2,170 I 2,329 I 2,500 I 860 I 2,400 I 2,400
4487 solid Waste Disposal I 24,873 I 21,009 I 25,000 I 10,167 I 25,000 I 25,000
4488 Storm Water Drainage I 16,370 I 16,838 I 17,500 I 9,354 I 17,000 I 17,000
Utilities TOTAL I 78,480 I 77,578 I 82,450 I 40,903 I 81,300 I 81,300
4530 other Improvements I 0 1 0 2,650 I 1,980 I 0 1 0
4552 Other Equipment I 2,430 I 0 1 0 1 0 1 0 1 0
Capital Outlays TOTAL I 2,430 0 I 2,650 1,980 I 0 I 0
PARKS FACILITY MAINT TOTAL I 199,218 256,733 I 275,881 I 101,090 276,930 I 276,930
Division: Maintenance for Recreation Programs
Budget Code: 451
Program No: 2903 2904, 2910, 2914, 2947
PROFILE
This division rovides support services for specific recreation programs. These p rograms include P pp p p g p g at hletic
field maintenance, tennis court maintenance summer ro rams broomball puppet wagon, s in the
P g , P PP on g� Y
Park and the Community Band.
This division maintains 4 baseball fields, 24 softball fields, 2 football fields, and 16 tennis courts.
DEPARTMENTAL GOALS
• Mow 30 softball/baseball /football fields once every 5 -7 days.
• Broom and line 30 softball/baseball /football fields five days per week during the summer.
• Maintain high level of support for recreation programs.
• Survey condition of tennis courts and repair as needed.
• Provide transportation of Community Band equipment
• Continue program of replacing two wood bleachers per year with maintenance -free aluminum units.
PERSONNEL LEVELS
Number Position
• 1 Maintenance II
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Aluminum bleachers 3/99 2 $5,500 Seating for various park events.
Replacement for aging wood and
steel units. Lower maintenance
and increased safety.
•
tpdated June 19. 1998
• CITY OF BROOYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 76
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1-998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV MAINT RECREATION PRODS 451
4100 Wages Regular Employees 31,416 34,491 I 34,475 21,955 35,507 35,507
4112 Overtime Regular Employee 1,182 223 2,972 7,972 3,061 3,061
4130 Wages Part-time Employees 3,253 1,584 0 3,266 0 I 0
4133 Vacation Pay 0 2,588 0 782 0 0
4134 Holiday Pay 0 I 1,491 0 I 580 0 0
4135 Sick Leave Pay I 0 I 1,125 I 0 I 859 0 0
Salaries and Wages TOTAL 35,851 41,502 37,447 35,415 38,568 I 38,568
4142 PERA Coordinated Plan i 1,460 i 1,786 i 1,940 i 1,665 i 1,998 i 1,998
4146 FICA i 2,639 i 3,062 i 2,865 i 2,573 i 2,950 i 2,950
4150 Employee Benefits 0 I 2,570 3,742 2,182 4,402 I 4,402
43-51 Health Insurance 3,550 506 0 I 0 I 0 0
4152 Life Insurance 24 4 I 0 I 0 0 I 0
4153 Dental Insurance j 181 50 0 I 0 I 0 0
4154 Workers Comp Insurance i 887 907 i 715 764 777 777
Frinyu Benefits TOTAL 8,741 8,886 9,262 7,184 10,127 I 10,12
4220 Operating Supplies i 2,006 2,425 0 0 0 0
4235 Landscaping Materials i 320 i 0 I 0 0 0 0
4244 Athletic Field Supplies i 4,461 i 4,036 i 4,500 3,853 6,000 6,000
4247 Park Courts Repair Supply I 988 87 I 5,000 1,570 4,000 I 4,000
• CITY OF BRO N CENTER
j(.. . �'Z
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 77
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
--------------
Supplies TOTAL I 7,774 6,548 9,500 5,423 10,000 10,000
4443 Multi-use Hourly Charges 4,777 0 0 0 0 0
Central Garage Rentals TOTAL I 4,777 0 0 0 0 0
4530 Other Improvements 6,544 0 0 I 0 0 I 0
4552 Other Equipment I 0 0 5,000 4,524 5,500 5,500
Capital Outlays TOTAL I 6,544 0 5,000 4,524 5,500 5,500
MAINT RECREATION PROGS TOTAL 63,688 I 56,936 I 61,209 52,546 64,195 64,195
Division: Forestry
Budget Code: 452
Program No: 2308, 2514, 2515, 2863, 2864, 2871, 2891, 2895
PROFILE
This division provides for the maintenance and reforestation of trees in parks, boulevards, and other public
lands. It also provides for the operation of the Diseased Tree Program and programs targeted for residential
properties. Finally, it provides for the administration of the City's noxious weed eradication program, and
grass and weed cutting on freeway excess right of way.
DEPARTMENTAL GOALS
• Continue with annual park and boulevard reforestation replacement plan for trees damaged by accident
or disease.
• Continue reviewal of tree care policy to better care for the urban forest.
• Continue to provide up to 30 tree replacement coupons through the Residential Reforestation Program
to assist property owners in replacing trees lost to disease.
• Maintain the standards of a Tree City USA community.
• Work throughout the community to maintain the Diseased Tree Program.
• Provide boulevard and storm damage tree trimming as necessary.
• Continue to administer the noxious weed program in a fair manner, and to improve the appearance of
excess freeway right of way by providing for periodic mowing.
• SPECIFIC EXPENDIT CODE DETAIL
Object
Number Explanation Amount
4235 Landscaping Materials $4,000
The cost of replacement trees in the parks and City- maintained boulevards, plus the cost of
the Residential Reforestation $50 tree coupon program.
4400 Other Contractual Services $3,000
The cost of contractual weed and grass cutting, primarily on excess freeway right of way and
other locations for which the City does not own the specialized equipment needed and which
would not be cost - effective to purchase.
PERSONNEL LEVELS
Number Position
1 Maintenance II
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
• I No major equipment purchases
planned.
Updated June 14, 1998
• CITY OF BROYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 78
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOM14ENDED
DIV FORESTRY 452
4100 Wages Regular Employees I 46,283 I 52,202 I 69,219 I 43,286 I 71,284 I 71,284
4112 Overtime Regular Employee I 785 I 1,451 I 0 1 1,020 I 0 1 0
4130 Wages Part-time Employees I 4,190 I 8,992 I 0 1 2,080 I 0 1 0
4131 Overtime of Part-time Emp 0 72 0 0 0 0
4133 Vacation Pay I 0 1 4,345 I 0 1 3,148 I 0 1 0
4134 Holiday Pay I 0 2,956 I 0 1 1,319 I 0 1 0
4135 Sick Leave Pay I 0 1 3,655 I 0 1 1,415 I 0 1 0
Salaries and Wages TOTAL 51,259 73,673 69,219 52,268 71,284 71,28.1
4142 PERA Coordinated Plan I 2,109 I 2,904 I 3,586 I 2,596 I 3,693 I 3,693
4146 FICA I 3,834 I 5,647 5,295 3,940 I 5,453 I 5,453
4150 Employee Benefits I 0 I 6,141 I 8,084 I 4,714 I 8,804 I 8,804
4151 Health Insurance I 3,444 I 813 I 0 1 0 1 0 1 0
4152 Life Insurance I 23 I 5 1 0 1 0 1 0
4153 Dental Insurance I 180 I 34 I 0 1 0 1 0 1 0
4154 Workers Comp Insurance I 1,722 I 2,207 I 2,395 I 1,734 I 2,835 I 2,835
Fringe Benefits TOTAL I 11,312 I 17,752 I 19,360 I 12,983 I 20,785 I 20,78
4220 Operating Supplies I 21 330 I 250 I 166 I 250 I 250
4235 Landscaping Materials I 744 I 2,398 4,000 I 2,588 I 4,000 I 4,000
4240 Small Tools I 263 I 0 1 0 1 0 1 0 1 0
CITY OF BRIPYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page '79
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
Supplies TOTAL 1,029 2,727 4,250 2,754 4,250 4,250
4310 Professional Services 4,483 0 0 0 f 0 0
Purchased Services TOTAL 4,483 0 0 0 0 I 0
4334 Use of Personal Auto 3 0 0 I 0 0 0
4351 Legal Notice Publication 19 24 0 0 0 0
Communications TOTAL I 21 I 24 0 I 0 I 0 0
4380 Repair & Maint Contract 0 6,900 I 0 0 0 0
4385 Landscaping Services 422 0 I 0 I 0 0 0
Repair Rental & Maint TOTAL i 422 6,900 0 0 0 0
4400 Other Contractual Service 1,450 I 25,644 3,000 4,851 3,000 3,000
4411. Conferences and Schools 80 30 0 15 50 50
4413 Dues & Subscriptions I 25 0 I 0 25 50 50
4414 Licenses, Taxes, & Fees I 0 I 14 0 8 0 0
4427 Tree Removal Contract 10,755 I 8,010 11,000 I 10,730 10,000 10,00()
Other Contractual Sery TOTAL 12,310 33,697 14,000 15,628 13,100 13,100
4443 Multi-use Hourly Charges i 16,698 0 0 0 0 0
Central Garage Rentals TOTAL 16,698 0 0 0 0 0
4487 Solid Waste Disposal 0 I 6,427 I 0 0 0
• CITY OF BRWN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 80
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
Utilities TOTAL I 0 6,427 0 I 0 0
FORESTRY TOTAL I 97,532 141,200 106,829 83,633 109,419 109,419
i
I II
Division: Ice and Hockey Rinks
Budget Code: 454 ✓
Program No: 2901
• PROFILE
This division provides for the maintenance of 13 general skating rinks and 6 hockey rinks. It also includes
ice making and maintenance, site preparation and maintenance, and the maintenance of related facilities
i
DEPARTMENTAL GOALS
• Provide maintenance for 6 hockey rinks and 13 pleasure rinks.
• Continue to provide customers with high quality service.
• Continue to replace wood catwalks with rubber belting.
PERSONNEL LEVELS
Number Position
2 Maintenance II
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
• purchase date
Safety fencing. 1/99 5 $5,500 A safety feature installed behind
hockey rink goals to catch errant
pucks.
•
Cpdated June 14, 1998
• CITY OF BR007CLYN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 81
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOINIMENDED
DIV ICE & HOCKEY RINKS 454
4100 Wages Regular Employees 37,557 43,514 68,950 27,461 71,014 71,014
4112 Overtime Regular Employee 2,672 1,650 3,096 3,728 3,188 3,186
4130 Wages Part-time Employees 1,597 650 I 0 105 0 0
4133 Vacation Pay 0 3,775 0 2,280 0 0
4134 Holiday Pay 0 2,956 0 1,319 0 I 0
4135 Sick Leave Pay 0 2,526 0 1,420 0 0
Salaries and Wages TOTAL I 41,826 55,070 72,046 36,312 74,202 74,202
4142 PERA Coordinated Plan 1,802 I 2,429 3,732 1,866 3,844
4146 FICA 3,088 4,220 5,511 I 2,846 5,677 I 5,677
4150 Employee Benefits i 0 6,141 8,084 4,714 8,804
4151 Health Insurance 2,840 761 0 0 0 I C,
4152 Life Insurance 20 5 0 0 0
4153 Dental Insurance 145 31 0 0 I 0 0
4154 Workers Comp Insurance 1,045 1,202 1,392 817 1,514 1,514
Fringe Benefits TOTAL 8,940 I 14,789 18,719 10,244 19,839 19,839
4220 Operating Supplies 409 I 0 I 0 0 0 0
4230 Repair & Maint Supplies 58 490 3,000 j 126 3,000 3,000
4244 Athletic Field Supplies i 2,699 3,429 0 0 0 0
Supplies TOTAL 3,166 3,919 3,000 126 3,000 I 3,000
• CITY OF BRIPLYN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 82
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4380 Repair & Maint Contract I 1,291 0 I 0 I 0 I 0 0
4382 Equipment Repair & Maint I 0 I 58 I 0 i 0 i 0 i 0
4388 Electrical Repairs i 2,293 i 280 i 0 i 0 i 0 i �;
Repair Rental & Maint TOTAL 3,585 338 0 0 o 0
4443 Multi-use Hourly Charges 3,507 I 0 0 0 0 0
Central Garage Rentals TOTAL 3,507 0 0 0 0 0
4530 Other Improvements 0 I 0 I 0 0 5,500 5,500
Capitat Outlays TOTAL I 0 0 I 0 I 0 5,500 5
ICE & HOCKEY RINKS TOTAL 61,023 I 74,117 I 93,765 46,682 102,541 102,541
III
Division: CARS Administration
Budget Code: 460
Program No: 5001
PROFILE
Community Activities, Recreation and Services Administration provides administrative support and
oversees operations of the Government Buildings, Recreation and Community Center Divisions as well as
operations of Centerbrook Golf Course.
This unit provides for the provision of maintenance and custodial functions for city owned buildings,
development and implementation of organized recreational activities, operation of the Community Center
and swimming pool and management of Centerbrook, the City owned 9 (nine) hole golf course. The 1999
budget further separates the administrative overhead out from individual programs when compared to the
1998 budget. Expenditure allocations for operating supplies, postage, advertising and printing are now, for
the most part, accounted for in this division.
DEPARTMENTAL GOALS
• Provide coordination, management and additional support to all department divisions and operations
• Continue review of departmental structure with analysis of needs and identification of improved
service delivery.
• Play integral role in the development of plan to address building needs at City Hall/Community
Center for removal of police functions and improvements to citizen access and service.
• Continue in -depth review of Community Center operations with a goal of reducing the net impact
of the operations on the general fund.
• Produce quarterly review of Community Activities, Recreation and Services programs and activities.
• Continue improvements in area of customer service for all department functions.
• Through administrative oversight, develop, maintain and evaluate recreational programs and
activities that meet the needs of citizens.
• Initiate an ongoing assessment process to determine community needs and resources.
• Enhance marketing efforts to attract additional participants.
• Implement payment by credit card and/or registration by fax to improve ease of program registration
and participation.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4130 Part -Time $56,000
Provides for four part-time secretaries to develop flyers, program materials, register
customers for classes, sell merchandise and concessions, answer phones and admit pool
users.
4220 Operating Supplies $8,000
Operating supply allocations have been split between Recreation Administration and
Community Center.
• 4321 Postage $8,000
Covers the cost of youth groups delivering brochures, plus postage for requested brochures
sent to customers on the mailing list. As the list of requested brochures remains strong an
additional $1,000 has been requested over the 1998 allocation of $7,000.
4340 Advertising $6,000
Cost of advertising Community Center and recreation programs in local newspapers, cable
television and other media. This allocation has been increased $1,000 for 1999.
i 4350 Printing $13,000
Cost of printing the course brochure and specialized program fliers.
4382 Equipment Repair $13,000
Maintenance and service agreements for office equipment, exercise equipment and
recreational equipment.
4393 Equipment Rentals $5,500
Leased copier to print flyers not only for the recreation division, but for other city
departments. This machine will print over 1,000,000 copies in a year.
4397 LOGIS Charges $0
Cost of support and upgrades for our computerized registration and facilities reservations
programs. This charge has been eliminated as the support for the registration software will
be purchased directly from the software vendor.
PERSONNEL LEVELS
Number Position
1 Recreation Director
3 Program Supervisors
1 Secretary
•
CAPITAL OUTLAY
Item Anticipated Units Costs
P O Use /need
purchase date
Computer Stations 1/5/99 2 $5,850 To effectively use our Class
registration and facility booking
Computer software and support 1/1/99 $18,650 software.
Replacement tables for Constitution 1/1/99 5 $900 Tables are being replaced on a
Hall five year schedule
•
• CITY OF BROOON CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 83
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV RECREATION ADMIN 460
4100 Wages Regular Employees i 0 i 175,758 i 232,590 i 116,055 i 245,023 i 245,023
4130 Wages Part-time Employees 0 52,767 56,500 33,655 56,000 56,000
4131 Overtime of Part-time Emp 0 f 0 0 211 0 0
4133 Vacation Pay 0 I 16,797 0 11,046 0 0
4134 Holiday Pay 0 11,453 0 5,363 0 0
4135 Sick Leave Pay i 0 5,011 1 0 4,184 0 0
Salaries and Wages TOTAL i 0 261,786 289,090 170,514 301,023 301,023
4142 PERA Coordinated Plan 0 I 11,480 14,975 8,759 15,593 15,593
4146 FICA I 0 21,523 22,115 13,219 23,028 23,028
4150 Employee Benefits 0 17,616 19,310 13,546 22,130 22,130
4151 Health Insurance 0 2,202 0 I 0 0 0
4152 Life Insurance 0 I 18 0 0 0 0
4153 Dental Insurance i 0 138 0 0 0 I 0
4154 Workers Comp Insurance i 0 4,137 3,604 2,503 4,209 4,209
4156 Unemployment Compensation i 0 i 173 0 99 0 0
4158 Disability Insurance 0 -12 I 305 0 I 330 330
Fringe Benefits TOTAL 0 57,274 60,309 1 38,126 65,290 65,290
4210 Office Supplies 0 I 3,916 7,000 2,764 7,000 7,000
4220 Operating Supplies i 0 I 2,931 8,000 9,465 f 8,000 8,000
4227 Safety Supplies 0 575 500 781 600 600
• CITY OF B
ROO N CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 84
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4230 Repair & Maint Supplies 0 828 2,000 462 2,000 2,000
Supplies TOTAL 0 8,251 17,500 13,471 17,600 17,600
4310 Professional Services 0 90 0 120 300 300
Purchased Services TOTAL 0 90 0 120 300 300
4321 Postage i 0 i 4,747 i 7,000 i 2,370 i 8,000 i 8,000
4334 Use of Personal Auto 0 280 300 277 300 I 300
4340 Advertising I 0 I 0 5,000 4,347 6,000 6,000
4341 Employment Advertising i 0 1,058 750 830 1,000 1,000
4350 Printing i 0 9,441 13,000 9,326 13,000 13,000
Communications TOTAL 0 15,526 26,050 17,150 28,300 28,300
4382 Equipment Repair & Maint 0 I 7,047 13,000 1,384 13,000 13,000
4383 Buildings Repairs 0 217 0 0 0 0
4389 Maintenance Contracts i 0 0 1,000 1,219 1,250 1,250
4393 Equipment Rentals i 0 i 4,787 I 5,000 1,862 5,500 5,500
4396 Software Maintenance i 0 0 0 0 4,000 4,000
4397 Logis Charges i 0 10,320 14,781 8,224 0 0
Repair Rental & Maint TOTAL 0 22,371 33,781 12,689 23,750 23,750
4400 Other Contractual Service 0 0 0 767 500 500
4402 Uncollectible Checks i 0 -40 0 0 0 0
4404 Collection Fees 0 I 40 0 0 0 0
• CITY OF BROOON CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 85
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4411 Conferences and Schools 0 406 1,000 442 1,000 1,000
4413 Dues & Subscriptions I 0 580 700 943 800 800
4414 Licenses, Taxes, & Fees 0 I 659 0 0 0 0
Other Contractual Sery TOTAL 0 1,645 I 1,700 2,152 2,300 2,300
4440 Fuel Charges 0 93 0 0 0 0
4441 Fixed Charges I 0 496 0 I 0 0 0
4442 Repair & Maint Charges 0 558 0 I 0 0 0
Central Garage Rentals TOTAL 0 1,147 0 0 0 I 0
4548 Computer Equipment 0 o 5,200 0 20,500 20,500
4551 Office Furniture & Equip 0 1,932 0 0 0 I 0
4552 Other Equipment I 0 I 0 0 0 I 900 900
Capital Outlays TOTAL I 0 I 1,932 5,200 0 21,400 21,400
4840 Merchandise for Resale I 0 0 0 740 0 I 0
Cost of Sales TOTAL I 0 I 0 0 740 0 0
RECREATION ADMIN TOTAL 0 370,021 433,630 254,962 459,963 459,963
Division: Adult Recreation
Budget Code: 461
Program No: 5101, 5103 5105 5107 5109 5121, 5123 5125 5126, 5127 5129
• 5131, 5135
PROFILE
This unit provides for recreation programs for adults. These programs reflect their full cost, including
administration.
Programs under adult programs include basketball, broomball, softball leagues and tournaments (Dudley
Classic), volleyball, exercise classes, senior activities, pottery, dance, etc. Eleven thousand adults
participate in these programs.
With the exception of senior programs, all adult programs will charge fees sufficient to cover operating
costs, plus a small share of overhead expenses. Fee increases will continue to be implemented to achieve
this goal. However, it should be noted that many senior activities remain at very low or no cost.
DEPARTMENTAL GOALS
• Provide a balance of activities to meet varied interest and skill levels.
• Continue to cooperate with school districts to maximize facility usage and supervision.
• Maintain 90% of prior year's registrations while increasing revenues.
• Continue expenditure reductions that do not compromise the quality of programs.
• Continue marketing efforts (including a customer service component) to attract additional participants.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4112 Overtime $7,424
Parks maintenance crews provide field preparation and grooming for weekend tournaments.
4130 Part-Time $63
Includes Dudley softball tournament workers, field attendants and scorekeepers for league
play, course instructors, senior citizen leader. Total number of part time employees varies
based on class and league registrations.
4220 Operating Supplies $38,025
Includes items such as softballs, basketballs, broomballs, volleyballs, clay and other
materials for pottery classes, various supplies for senior activities and tournament supplies
such as plaques and trophies.
4310 Professional Services $27
Includes MRPA registration fees for adult sports and additional insurance for the Dudley
tournament.
•
4318 Casual Labor $80,022
Includes casual employees who assist with the individual programs. Examples include:
field attendants, score keepers, game officials and program aides.
• 4416 Prizes $10,000
Cash prizes for the Dudley tournament.
4487 Solid Waste $2,000
Additional sanitation services for various tournaments.
PERSONNEL LEVELS
No full -time staff are currently allocated to this division.
•
•
• CITY OF BRO01 CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 86
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
-------- - - - - --
DIV ADULT RECREATION 461
4100 Wages Regular Employees 41,398 I 12 2,000 0 2,000 2,000
4112 Overtime Regular Employee 10,910 11,214 I 7,424 4,969 7,100 7,100
4130 Wages Part-time Employees 66,516 65,570 63,194 37,687 63,390 63,390
4131 Overtime of Part-time Emp 0 486 500 1,611 500 500
4194 Recr Admin Wages/Benefit 100,327 I 0 I 0 0 0 0
Salaries and Wages TOTAL I 219,151 77,281 73,118 44,266 72,990 72,990
4142 PERA Coordinated Plan I 2,972 1,190 1,490 629 1,789 1,789
4143 PERA Police & Fire Plan 372 377 0 I 566 0 0
4146 FICA 8,806 I 5,610 5,446 3,028 5,585 5,585
4154 Workers Comp Insurance i 4,747 2,397 754 579 2,906 2,906
Fringe Benefits TOTAL I 16,896 9,574 7,690 4,803 10,280 10,280
4220 Operating Supplies 36,018 I 27,118 38,025 I 13,886 24,915 24,915
4230 Repair & Maint Supplies i 52 0 0 0 0 I 0
4244 Athletic Field Supplies 0 32 0 0 0 0
Supplies TOTAL
36,070 27,150 I 38,025 13,886 24,915 24,915
4310 Professional Services 29,904 24,190 27,055 16,848 34,205 34,205
4318 Casual Labor 76,289 64,649 80,022 42,355 72,658 72,658
Purchased Services TOTAL i 106,193 88,839 107,077 59,203 106,863 106,863
4321 Postage 533 243 880 345 950 950
• CITY OF BROOON CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 87
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4330 Transportation 3,088 2,354 6,000 1,179 6,850 6,850
4340 Advertising 946 1,031 1,500 1,215 2,000 2,000
4341 Employment Advertising 0 43 0 0 0 0
4350 Printing 0 O I 200 0 0 I 0
Communications TOTAL 4,567 3,672 8,580 2,738 9,800 9,800
4382 Equipment Repair & Maint 196 0 0 0 450 450
4388 Electrical Repairs i 1,659 0 I 0 0 0 0
4393 Equipment Rentals 0 414 0 0 425 425
Repair Rental & Maint TOTAL 1,855 414 0 0 875 875
4404 Collection Fees 0 3 0 0 0 I 0
4416 Prizes/Expense Reimb 18,900 6,650 10,000 6,650 7,000 7,000
4430 Recreation Contr Service 14,088 0 0 0 0 0
Other Contractual Sery TOTAL I 32,988 6,653 10,000 6,650 7,000 7,000
4443 Multi-use Hourly Charges 573 1,314 0 0 f 0 0
Central Garage Rentals TOTAL 573 I 1,314 0 0 0 0
4469 Liquor Liability Ins i 0 i 0 i 1,000 i 0 i 1,500 i 1,500
Insurance TOTAL 0 I 0 1,000 I 0 1,500 1,500
4487 Solid Waste Disposal i 2,679 1,009 2,000 1,021 I 1,000 1,000
Utilities TOTAL 2,679 1,009 2,000 1,021 1,000 1,000
II
• CITY OF BROIDN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 88
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
-------- - - - - --
4552 Other Equipment 0 4,495 0 0 0 0
Capital Outlays TOTAL 0 4,495 0 0 0 0
4840 Merchandise for Resale 0 I 3,577 I 2,000 I 2,452 I 1,500 I 1,500
Cost of Sales TOTAL 0 3,577 2,000 2,452 1,500 1,500
ADULT RECREATION TOTAL 420,972 223,977 249,490 135,019 236,723 236,723
Division: Teen Programs
Budget Code: 462
Program No: 5201, 5205
• PROFILE
This unit provides for recreation programs for teens. These programs are funded through a combination of
user fees and general fund revenues.
Dances have historically been the main activity under teen programs. Close to 2,000 teens attend the six
dances, which are generally held at North View Junior High. Summer conditioning is also a part of the teen
program with 200+ teens participating in 1997.
Staff will evaluate the effectiveness of current programming efforts and suggest any alternatives that might
more fully meet the needs of teens.
DEPARTMENTAL. GOALS
• Supervise six dances for junior high students.
• Increase attendance at dances by 10% (200 students).
• Assure a close working relationship between school districts and the City.
• Sponsor summer conditioning program with a goal of 100 participants.
• Investigate alternative programming for teens.
• SPECIFIC EXPENDITURE CODE DETAIL,
Object
Number ExDlanation Amount
4112 Overtime $2,200
The cost of security provided by police officers.
4130 Part-Time $5,120
The cost of instructors and monitors for summer conditioning. Actual expenditures for part
time wages were significantly higher in 1997 as participation in the Summer Conditioning
program increased by 100 %. As this registration was significantly higher than the past few
years, both revenue and expenditure estimates are based on an "average" registration for that
program.
4310 Professional Services $2,000
The cost of disc jockeys to provide music for the dances.
4318 Casual Labor $2,383
The cost of chaperones, building monitors, coat checks for dances,
PERSONNEL LEVELS
No full -time staff are currently allocated to this division.
• CITY OF BRAWN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 89
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV TEEN PROGRAMS 462
4100 Wages Regular Employees 715 I 205 I 0 0 0 0
4112 Overtime Regular Employee 958 1,223 2,200 470 1,200 1,200
4130 Wages Part-time Employees I 7,034 8,444 5,120 3,490 I 10,000 10,000
4131 Overtime of Part-time Emp 0 165 0 0 0 0
4194 Recr Admin Wages/Benefit 5,024 0 I 0 0 0 0
Salaries and Wages TOTAL 13,731 10,038 7,320 3,960 11,200 11,200
4142 PERA Coordinated Plan 32 9 0 0 0 0
4143 PERA Police & Fire Plan 109 139 121 54 0 0
4146 FICA I 598 683 I 551 I 271 857 857
4154 Workers Comp Insurance I 177 172 I 91 35 270 270
Fringe Benefits TOTAL 917 1,004 763 359 1,127 1,127
4220 Operating Supplies 1,346 1,424 I 500 I 49 1,450 1,450
Supplies TOTAL 1,346 1,424 I 500 49 1,450 I 1,450
4310 Professional Services 1,500 I 1,900 2,000 650 2,000 2,000
4318 Casual Labor 2,031 3,299 2,383 1,160 2,300 2,300
Purchased Services TOTAL 3,531 5,199 4,383 1,810 4,300 4,300
4430 Recreation Contr Service 705 0 0 0 0 0
Other Contractual Sery TOTAL 705 0 0 0 0 0
10 • CITY OF BROO , N CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 90
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
TEEN PROGRAMS TOTAL 20,230 17,664 12,966 6,178 18,077 18,077
Division: Youth Recreation
Budget Code: 463
Program No: 5303 5305, 5307, 5309, 5312, 5314, 5316, 5323
• PROFILE
This unit provides for recreation programs for youth. These programs are funded through a combination of
user fees and general fund revenues.
Activities under this division include gymnastics, wrestling, summer programs such as playground
supervision and the puppet wagon, various classes (dance, after school, holiday, specialty) and preschool.
In a typical year, more than 3,500 young people participate in these activities. This division also includes
after school programming coordinated with the four school districts serving Brooklyn Center.
DEPARTMENTAL GOALS
• Provide affordable programs that meet the needs of youth.
• Increase program participation 5% in 1998.
• Work closely with local social service providers to ensure coordinated programs for youth that do not
unnecessarily duplicate efforts.
• Continue to review and identify the changing needs of the community (i.e., socio- economic status and .
disabilities).
• Enhance marketing efforts (including a customer service component) to attract additional participants.
• Continue to provide summer playground supervision and programming at area parks.
• Refocus use of puppet wagon to coordinate with events such as Entertainment in the Parks.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Exnlanation Amount
4130 Part -Time $83,228
Includes instructors and leaders for youth programs, classes and activities, and after school
programs. Part time staff depends on the number of classes offered and, in the case of rink
attendants, weather. Six warming houses are staffed when rinks are open.
4220 Operating Supplies $13,450
Includes items such as materials for craft classes, playground program supplies such as balls,
bats and games.
PERSONNEL LEVELS
No full -time staff are currently allocated to this division.
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• CITY OF BROOON CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 91
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV YOUTH RECREATION 463
4100 Wages Regular Employees 1 14,336 1 0 1 0 1 0 1 0 1 0
4130 Wages Part-time Employees 1 70,912 1 77,946 1 83,228 1 57,215 1 85,709 1 85,709
4131 Overtime of Part-time Emp 1 79 1 1 1 0.1 68 1 0 1 0
1 1 1
4194 Recr Admin Wages/Benefit 1 35,815 1 0 1 0 1 0 I 0 1 0
Salaries and Wages TOTAL 121,142 1 77,947 1 83,228 1 57,283 1 85,709 1 85,709
4142 PERA Coordinated Plan I 1,516 I 1,011 1 1,147 I 731 1 1,193 1,193
4146 FICA 1 6,526 1 5,963 I 6,147 I 4,382 1 6,557 I 6,557
4154 Workers Comp Insurance 1 1,524 1 902 1 926 576 1 1,378 I 1,378
Fringe Benefits TOTAL 9,567 1 7,876 1 8,220 i 5,689 i 9,128 1 9,128
4220 Operating Supplies 1 10,179 1 11,588 i 13,450 1 7,138 1 8,950 1 8,950
Supplies TOTAL 1 10,179 1 11,588 i 13,450 1 7,138 1 8,950 1 8,950
4310 Professional Services 1 1,285 1 479 1 1,494 1 1,270 1 1,570 1 1,570
4318 Casual Labor 1 5,781 1 1,003 i 600 1 386 1 600 1 600
Purchased Services TOTAL 1 7,067 I 1,482 1 2,094 1 1,657 1 2,170 2,170
4330 Transportation 1 1,782 1,918 1 2,050 1 348 1 2,935 1 2,935
4334 Use of Personal Auto 1 779 1 193 900 1 0 i 200 1 200
Communications TOTAL 1 2,561 1 2,111 1 2,950 1 348 i 3,135 1 3,135
4404 Collection Fees 1 0 1 9 1 0 I 0 1 0 1 0
• CITY OF BROOON CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 92
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4430 Recreation Contr Service I 5,029 0 0 0 I 0 0
Other Contractual Sery TOTAL 5,029 9 0 0 0 0
4487 Solid Waste Disposal 70 0 0 0 0 0
Utilities TOTAL 70 0 0 0 0 0
YOUTH RECREATION TOTAL I 155,615 101,012 109,942 72,115 109,092 109,092
it
Division: General Recreation
Budget Code: 464
Program No: 5401 5403, 5405, 5409, 5412, 5416, 5418, 5421, 5423
• PROFILE
This unit provides for recreational activities not otherwise classified. These programs are funded by a
combination of general fund revenues and user fees.
General Recreation Division programs include, tennis, skiing, adaptive recreation and supervision costs
associated with the use of elementary schools and Northview Jr. High School. These classes and activities
are anticipated to attract more than 1,000 participants in 1997.
In addition to individual programs, Entertainment in the Park and skating rinks are also accounted for in this
division. Attendance for Entertainment in the Park, including Sunday in Central Park, was approximately
26,000 people, while 10,000+ skaters enjoyed the skating rinks.
DEPARTMENTAL GOALS
• Maintain 90% of prior year's registrations while increasing program revenues.
• Further identify the needs and interests of the community and develop programs accordingly.
• Provide a balance of activities for a variety of age groups, abilities, and interests.
• Investigate the potential of corporate sponsorship for Entertainment in the Parks activities.
SPECIFIC EXPENDITURE CODE DETAIL.
Object
Number Explanation Amount
4130 Part -Time $21
Class instructors, rink attendants, and ski trip leaders. Also, sound technicians for
Entertainment in the Park.
4310 Professional Services $15,000
Primarily our portion of building supervision costs associated with the use of elementary
schools and Northview Jr. High School to provide programming.
4406 Special Events $14,000
Entertainment groups for Entertainment in the Park and Sunday in Central Park fireworks.
PERSONNEL LEVELS
No full -time staff are currently allocated to this division.
•
CITY OF BROYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 93
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV GENERAL RECREATION 464
4100 Wages Regular Employees i 4,460 i 0 i 0 i 0 i 0 i 0
4112 Overtime Regular Employee i 133 i 787 i 0 i 0 i 0 i 0
4130 Wages Part-time Employees 21,235 22,897 21,005 15,563 19,896 19,896
4131 Overtime of Part-time Emp 55 I 228 200 200 200 200
4194 Recr Admin Wages/Benefit 24,997 0 0 0 0 I 0
Salaries and Wages TOTAL 50,879 23,913 I 21,205 15,762 20,096 20,096
4142 PERA Coordinated Plan I 201 56 0 0 67 67
4143 PERA Police & Fire Plan I 15 0 0 0 0 0
4146 FICA 1,970 1,817 i 1,623 i 1,206 i 1,539 i 1,539
4154 Workers Comp Insurance 708 468 266 213 404 404
Fringe Benefits TOTAL 2,895 2,341 1,889 1,419 2,010 2,010
4220 Operating Supplies i 96 i 52 i iso i 49 i 200 i 200
Supplies TOTAL 96 I 52 I 150 49 200 200
4310 Professional Services I 29,107 31,371 15,000 11,171 12,202 12,202
4318 Casual Labor 3,811 3,419 80 40 80 80
Purchased Services TOTAL 32,918 i 34,790 15,080 11,211 12,282 12,282
4330 Transportation 630 0 800 0 800 800
4340 Advertising 298 346 800 649 800 800
II
CITY OF BRO CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 94
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
Communications TOTAL 928 346 1,600 649 1,600 1,600
4406 Special Events i 0 i 0 i 14,000 i 12,716 i 14,000 i 14,000
4430 Recreation Contr Service 3,501 0 0 0 4,900 4,900
Other Contractual Sery TOTAL i 3,501 0 14,000 12,716 18,900 18,900
4443 Multi-use Hourly Charges 0 258 0 0 0 0
Central Garage Rentals TOTAL 0 258 0 0 0 0
4469 Liquor Liability Ins 1,210 I 900 0 I 0 0 0
Insurance TOTAL I 1,210 I 900 0 0 I 0 I 0
GENERAL RECREATION TOTAL I 92,427 62,599 53,924 41,806 55,088 55,088
II
Division: Community Center
Budget Code: 465
Program No: 5718, 5728, 5729, 5734, 5756
PROFILE
This unit provides for all recreation activities at the Community Center, as well as some building maintenance.
For 1998 some maintenance expenses including, paper supplies, cleaning supplies, a large portion of operating
supplies and all utility charges have been transferred to the Government Buildings budget.
The Community Center is used by people of all ages in many different ways. Some use the pool, exercise room
and sauna, while others make use of the arts and crafts room including the pottery room. Others use Constitution
Hall for various types of meetings and programs. Some people enjoy using the game room. Overall attendance
at the Community Center for a year is around 250,000, including persons using the swimming pool and exercise
facility, persons taking swimming lessons and other classes, and visitors to Constitution Hall.
DEPARTMENTAL GOALS
• Continue in -depth review of Community Center operations and activities.
• Continue to refine schedule of operating hours.
• Enhance marketing efforts (including a customer service component) to attract additional participants. 1998
goal will be 5% increase.
• Initiate inexpensive changes (i.e. paint, signage) to make the Community Center more appealing.
• Assure that the facility is clean and well maintained so as to compliment marketing efforts.
SPECIFIC EXPENDITURE CODE DETAIL
• Object
Number Exolanation Amount
4130 Part-Time Employees $56,979
Includes five building supervisors to provide supervision nights and weekends, staffing the
concession stand during the busiest hours of operation (at other times, clerical or building
supervisor staff cover the concession stand), setup staff for Constitution Hall and other events.
4220 Operating Supplies $8,425
Operating supply allocations have been split between Recreation Administration and
Community Center. The total operating supplies allocations for the Division have been reduced
by over $3,500 for 1998.
4840 Merchandise for Resale $35,000
Examples are swimsuits, goggles, nose plugs, concessions, and exercise equipment.
PERSONNEL LEVELS
Number Position
.50 Aquatics Coordinator
4 Custodian
•
• CITY OF BRO CENTER •
0
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 95
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV COMMUNITY CENTER 465
4100 Wages Regular Employees 66,524 68,518 89,398 38,574 93,230 93,230
4112 Overtime Regular Employee 10,430 6,779 968 7,597 1,458 1,458
4114 Military Pay 723 0 I 0 0 0 0
4130 Wages Part-time Employees i 76,469 i 76,163 i 56,979 i 43,918 i 65,275 i 65,275
4131 Overtime of Part-time Emp 763 1,275 0 333 0 0
4133 Vacation Pay I 6,143 3,122 0 1,644 0 I 0
4134 Holiday Pay i 7,374 3,534 I 0 1,496 0 I 0
4135 Sick Leave Pay i 5,025 5,074 0 I 1,375 I 0 0
4194 Recr Admin Wages/Benefit i 45,092 i 0 0 0 I 0 0
Salaries and Wages TOTAL i 218,543 i 164,465 i 147,345 94,938 159,963 159,963
4142 PERA Coordinated Plan 5,351 5,671 5,004 3,166 7,013 7,013
4146 FICA I 13,019 I 12,393 7,395 7,153 12,040 12,040
4150 Employee Benefits 0 10,903 15,568 8,443 17,608 17,608
4151 Health Insurance I 17,008 2,286 0 0 I 0 i 0
4152 Life Insurance i 126 18 0 0 0 0
4153 Dental Insurance i 1,702 228 0 0 i 0 i 0
4154 Workers Comp Insurance 3,905 3,292 3,968 1,546 5,057 5,057
Fringe Benefits TOTAL 41,111 34,791 I 31,935 20,307 41,718 41,718
4210 Office Supplies 41 0 0 0 0 0
4217 Paper Supplies I 7,727 887 0 0 i 0 0
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• CITY OF BRAN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 96
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4 Operating Supplies 24,806 11,269 8,425 756 8,400 8,400
4223 Cleaning Supplies 14,014 I 848 0 0 0 0
4226 Chemical Products 1,509 225 0 0 0 0
4227 Safety Supplies 153 0 0 I 0 0 0
4230 Repair & Maint Supplies I 8,472 319 0 0 0 0
4233 Building Repair Supplies 8,643 I 577 0 0 0 0
4235 Landscaping Materials I 177 0 0 I 0 0 0
Supplies TOTAL 65,542 14,124 8,425 756 8,400 8,400
4310 Professional Services 4,321 3,014 1,450 591 2,715 2,715
4318 Casual Labor 175 155 600 I 0 322 322
Purchased Services TOTAL 4,496 3,169 2,050 591 3,037 3,037
4340 Advertising I 11,052 6,021 825 0 I 1,200 I 1,200
Communications TOTAL 11,052 6,021 825 0 1,200 1,200
4380 Repair & Maint Contract 414 0 0 0 0 0
4382 Equipment Repair & Maint 19,659 620 0 0 0 0
Repair Rental & Maint TOTAL 20,074 I 620 I 0 0 I 0 0
4400 Other Contractual Service 1,284 I 112 0 0 0 0
4414 Licenses, Taxes, & Fees 1,028 I 0 0 I 0 0 0
4421 Janitorial Service 187 I 0 0 0 0 0
4430 Recreation Contr Service 6,320 0 0 I 0 0 0
• CITY OF BROON CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 97
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
Other Contractual Sery TOTAL 8,819 112 0 0 f 0 0
4443 Multi-use Hourly Charges 482 1,433 0 0 I 0 0
Central Garage Rentals TOTAL 482 1,433 0 0 0 I 0
4484 Water Service 273 I 0 I 0 I 0 I 0 I 0
4485 Sanitary Sewer Service 408 0 . 0 0 0 0
4488 Storm Water Drainage i 4,373 0 0 0 0 0
Utilities TOTAL i 5,054 0 I 0 0 0 0
4552 Other Equipment 3,913 0 0 0 0 0
Capital Outlays TOTAL 3,913 0 0 I 0 0 0
4840 Merchandise for Resale 45,272 30,078 35,000 21,126 31,500 31,500
Cost of Sales TOTAL 45,272 30,078 35,000 21,126 31,500 31,500
COMMUNITY CENTER TOTAL 424,358 254,813 225,580 137,718 245,818 245,818
III
Division: Pool
Budget Code: 466
Program No: 5709, 5721, 5723
• PROFILE
This unit accounts for swimming lessons and open swim activities.
The pool, exercise room, and sauna are used by in excess of 100,000 people a year. People come to the pool
for swim lessons, lap swim, use of water slide, recreational swim and aqua exercise. A full range of
swimming lessons are offered, from parent and tot to youth, teen and adult swimming, diving, and
competitive swimming. Thirty to forty classes are offered each quarter.
For the 1999 budget, the budget allocations for a number of specific line items continues the move of
expenditures from Division 465, Community Center, and Division 466, Pool, to Divisions 440, Custodial
Service, and Division 441, Building Maintenance. This was done for ease and clarity of budgeting and
administration. Division 466 continues to budget items which are very specific to the pool. A charge in the
amount of twenty percent of operational overhead, such as utilities, custodial and maintenance supplies, etc.,
will continue to be charged to Divisions 465 and 466.
DEPARTMENTAL GOALS
• Continue to offer high quality swimming lessons for all ability levels.
• Maintain 95% of prior year's registrations while increasing revenues.
• To continue marketing efforts that increase attendance in the pool, exercise room and sauna by 5 %.
• Investigate new and/or expanded special events to attract new customers.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4130 Part -Time $133,291
The cost of two part-time Assistant Aquatics Coordinators, plus 20 -30 lifeguards and swim
instructors.
4382 Equipment Repair $5,000
Maintenance and service agreements for pool equipment, exercise equipment and
recreational equipment. The total equipment repair allocations for the Division have been
reduced by over $1,000 for 1998.
4481 Electric Service $22,600
Increasing electric rates require an increase of 3% for electric service to City buildings.
Twenty percent of the estimated expenditures for electricity have been charged to Division
466, to cover direct operation costs of the Community Center swimming pool.
4482 Gas Service $16,500
Natural gas rates have increased substantially. The Civic Center is on interruptible service,
• which provides a lower gas rate. Additional efficiencies are being explored.
With the assistance of our utility vendors, we have determined that twenty percent of the
estimated expenditures for natural gas are directly attributable to operation of the Community
Center swimming pool.
PERSONNEL LEVELS
. Number Position
.50 Aquatics Coordinator
i
i
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• CITY OF BROW CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 98
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV POOL 466
4100 Wages Regular Employees 23,047 23,650 32,036 16,958 32,990 32,990
4112 Overtime Regular Employee 3,146 0 0 0 0 0
4130 Wages Part-time Employees 154,744 135,905 125,628 90,483 133,291 133,291
4131 Overtime of Part-time Emp 782 1,010 o 1,172 500 Soo
4133 Vacation Pay 1,341 939 0 0 0 0
4134 Holiday Pay 861 0 0 0 0 0
4135 Sick Leave Pay 1,208 I 0 I 0 0 I 0 0
4194 Recr Admin Wages/Benefit 51,018 0 0 0 0 0
Salaries and Wages TOTAL 236,147 161,504 157,664 108,613 166,781 166,781
4142 PERA Coordinated Plan I 2,735 1,361 8,167 1,516 4,680 4,680
4146 FICA 14,145 I 12,044 12,061 8,210 12,721 12,721
4150 Employee Benefits 0 0 3,742 0 4,402 4,402
4154 Workers Comp Insurance I 2,400 1,497 1,419 843 1,314 1,314
Fringe Benefits TOTAL 19,279 14,903 25,389 10,569 23,117 23,117
4217 Paper Supplies 0 I 6,046 0 I 0 0 I 0
4220 Operating Supplies 1,192 2,304 1,500 121 1,750 1,750
4223 Cleaning Supplies 1,795 9,456 0 0 0 I 0
4226 Chemical Products 7,796 7,908 7,000 4,276 7,000 7,000
4227 Safety Supplies 0 53 0 0 0 0
4230 Repair & Maint Supplies I 4,622 I 4,302 I 0 0 0 0
CITY OF BRAIN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 99
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4233 Building Repair Supplies 6,610 12,630 2,000 460 2,000 2,000
Supplies TOTAL 22,016 42,699 10,500 4,857 10,750 10,750
4310 Professional Services 2,105 2,916 1,300 1,438 1,750 1,750
4318 Casual Labor 187 o I 0 0 0 0
Purchased Services TOTAL 2,292 2,916 1,300 1,438 4 1,750 1,750
4382 Equipment Repair & maint 7,215 5,458 4,000 4,828 5,000 5,000
4390 Rentals 1,832 I 0 0 0 0 I 0
Repair Rental & Maint TOTAL 9,046 5,458 4,000 4,828 5,000 5,000
4400 Other Contractual Service 0 I 1,080 0 I 357 0 0
4414 Licenses, Taxes, & Fees 0 I 395 0 0 0 0
4417 Books/Reference Materials 15 0 0 0 0 0
4430 Recreation Contr Service 7,177 0 I 0 0 0
Other Contractual Sery TOTAL 7,192 1,475 0 357 0 0
4481 Electric Service 52,868 49,287 22,000 7,844 22,600 22,600
4482 Gas Service 38,541 43,236 16,000 6,605 16,500 16,500
4483 Heating Oil 0 0 600 0 700 700
4484 Water Service 2,456 2,746 820 805 1,000 1,000
4485 Sanitary Sewer Service 3,672 I 3,829 1,400 1,769 2,000 2,000
4487 solid Waste Disposal 3,028 2,361 0 I 0 2,000 2,000
• CITY OF BRAN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 100
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
Utilities TOTAL 100,565 101,458 40,820 17,023 44,800 44,800
4552 Other Equipment 0 2,912 0 0 0 0
Capital Outlays TOTAL 0 2,912 0 0 0 0
POOL TOTAL 396,538 333,326 239,673 147,685 252,198 252,198
Division: Risk Management
Budget Code: 470
Program No: 1897
• PROFILE
The purpose of risk management is to reduce the City's exposure to risk by either identifying the risk and
avoiding the risk activity, transferring the risk to an outsider as part of a contract for services, or transferring
the risk by means of purchasing insurance policies. Identifying and avoiding risks is pursued by an
employee safety committee and periodic inspections by representatives of our insurance company. Transfer
to outside contractors is accomplished by requirements in contract specifications that the contractor carry
insurance that names the City as an additional insured. The largest part of the risk transfer is through the
purchase of insurance policies by the City. Such policies require the City to share the risk by means of a
deductible which has the City pay the first dollars of any claim. Brooklyn Center participates with the
League of Minnesota Cities Insurance Trust for the purchase of most of its policies.
Insurance policies are purchased through an insurance agent who is paid a negotiated flat fee rather than a
percentage of the premiums. This reduces the fee by at least half. An insurance consultant is also retained
on a negotiated flat fee basis who provides the City with expertise and assistance that couldn't otherwise be
maintained on staff.
Action by the 1997 Minnesota State Legislature increased the statutory limit on municipal liability for all
claims arising from a single occurrence from $600,000 in 1997 to $70,000 in 1998 & 1999. The limit will
further increase to $1,000,000 in 2000. This can be expected to cause a slight increase in liability insurance
premiums.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4310 Professional Services $17,000
Fees paid to insurance agent and risk management consultant.
4415 Claims Payment $10,000
The City has a standard deductible of $1,000 on all of its insurance coverages. The amount
shown here is to pay that deductible on claims made by other parties against liability
insurance. Deductibles for City losses of property or equipment are paid by the department
responsible for the property or equipment.
4461 -4467 Insurance $123,500
These are the premiums paid for liability, property, employee bonds, and money insurance
policies.
i
CITY OF BROOON CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 101
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV RISK MANAGEMENT 470
4310 Professional Services 15,101 14,776 16,000 12,500 17,000 17,000
Purchased Services TOTAL I 15,101 14,776 16,000 12,500 17,000 17,000
4415 Claims Payment 13,528 5,592 15,000 2,520 10,000 10,000
Other Contractual Sery TOTAL 13,528 5,592 15,000 2,520 10,000 10,000
4461 Gen Liability Insurance I 85,505 73,180 100,000 98,942 100,000 100,000
4462 Property Insurance 11,544 11,274 17,000 14,409 15,000 15,000
4463 Boiler & Machinery Ins 1,900 2,204 3,000 3,017 3,200 3,200
4464 Equipment Floater Ins 680 303 1,000 0 0 I 0
4466 Bonds Insurance 2,604 1,768 3,000 2,923 3,000 3,000
4467 Money & Credit Insurance 1,546 I 1,166 I 2,000 2,221 2,300 2,300
Insurance TOTAL 103,779 89,895 126,000 I 121,512 123,500 123,500
RISK MANAGEMENT TOTAL I 132,409 110,263 157,000 I 136,532 150,500 150,500
Division: Central Supplies and Support
Budget Code: 471
Program No: 1890
• PROFILE
The purchasing of central office supplies, equipment, general printing, and City -wide postage use is included
in this division. The tuition reimbursement program, along with general training account for use by the City
Manager for general staff development, is included in this fund. The majority of the budget is monitored
through purchasing.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number EYnlanation Amount
4100 Wages Regular Employees $62,000
Provides for one additional full -time position if authorized by City Council.
4210 Office Supplies $24,000
Provides for the purchase of central office supplies for City departments.
4310 Professional Services $15,000
Studies and planning services for building, radio, telephone, and other needs evaluation and
planning.
4382 Equipment Repair and Maintenance $27,000
Provides for repair services and maintenance on office equipment.
4411 Conferences and Schools $15,000
For general training and tuition reimbursement.
PERSONNEL LEVELS
Staff costs for purchasing are reflected in Administration Division 401.
CAPITAL OUTLAY
I Item Anticipated Units Cost(s) Use /need
purchase date
One high speed copier Jan 1999 one $20,000 Replacement of high speed, high
volume main office copier
•
• CITY OF BRO(0),1N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 102
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV CENTRAL SUPPLIES 471
4100 Wages Regular Employees i 0 i 0 i 62,000 i 0 i 62,000 i 62,000
Salaries and Wages TOTAL 0 0 62,000 0 I 62,000 62,000
4142 PERA Coordinated Plan 0 0 3,212 0 3,212 3,212
4146 FICA 0 0 4,743 I 0 4,743 4,743
4150 Employee Benefits i 0 0 4,522 0 4,380 4,380
4154 Workers Comp Insurance i 0 i 0 552 0 477 477
4158 Disability Insurance I 0 I 0 I 310 0 0 0
Fringe Benefits TOTAL 0 0 13,339 0 12,812 12,812
4210 Office Supplies 27,482 I 24,282 I 24,000 I 13,609 I 24,000 I 24,000
4220 Operating Supplies 3,292 2,161 3,000 832 3,000 3,000
4227 Safety Supplies i 840 i 0 0 0 0 0
Supplies TOTAL 31,614 26,443 27,000 14,442 27,000 27,000
4310 Professional Services 5,450 0 15,000 0 15,000 15,000
4311 Benefits Administration 1,957 0 I 0 0 0 0
Purchased Services TOTAL 7,407 0 f 15,000 0 15,000 15,000
4321 Postage i 33,469 i 36,002 i 36,000 i 14,521 i 36,000 i 36,000
4322 Telephone Services 30,969 30,958 33,500 18,322 33,500 33,500
4324 Delivery Service j 92 i 67 100 7 0 0
4334 Use of Personal Auto 38 0 0 0 I 0 0
• CITY OF BROON CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 103
1999 BUDGET
' 1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
4350 Printing I 1,322 I 2,714 I 5,000 I 480 I 5,000 I 5,000
Communications TOTAL I 65,889 I 69,742 I 74,600 I 33,331 I 74,500 I 74,500
4380 Repair & Maint Contract I 297 I 0 1 0 1 0 1 0 1 0
4382 Equipment Repair & Maint I 24,372 I 28,102 27,000 I 12,598 40,000 I 40,000
4392 Building Rentals I 2,393 I 0 1 0 1 0 1 0 1 0
Repair Rental & Maint TOTAL 27,062 I 28,102 I 27,000 12,598 I 40,000 I 40,000
4400 Other Contractual Service I 0 1 0 1 5,000 I 5,000 I 5,000 I 5,000
4411 Conferences and Schools I 41,741 I 13,842 I 15,000 I 9,658 I 15,000 I 15,000
4413 Dues & Subscriptions I 2,003 I 0 I 300 I 53 I 300 I 300
Other Contractual Sery TOTAL I 43,744 I 13,842 20,300 I 14,711 I 20,300 I 20,300
4551 Office Furniture & Equip I 1,387 3,910 I 0 I 3,909 I 20,000 I 20,000
Capital Outlays TOTAL I 1,387 I 3,910 I 0 I 3,909 I 20,000 I 20,000
4995 Contingency Account 0 I 50,645 I 136,130 I 260 I 199,681 I 199,681
Contingency TOTAL I 0 1 50,645 I 136,130 I 260 I 199,681 I 199,681
CENTRAL SUPPLIES TOTAL 177,104 I 192,685 375,369 I 79,251 I 471,293 I 471,293
Division: Civic Events and Communications
Budget Code: 472
Program No: 1895
0 PROFILE
This division allows for City financial participation in civic events such as Earle Brown Days..
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4112 Police Department Overtime $3,000
For Earle Brown Days event
4406 Special Events $3,000
Provides for events such as Earle Brown Heritage Center open house and similar civic
events.
PERSONNEL LEVELS
None.
• CITY OF BRO(0AYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 104
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMME14DED
DIV CIVIC EVENTS 472
4100 Wages Regular Employees I 6,568 I 0 1 0 1 75 I 0 1 0
4112 Overtime Regular Employee I 4,180 I 2,838 I 3,000 I 2,456 I 3,000 I 3,000
4130 Wages Part-time Employees 485 I 0 1 0 1 0 1 0 1 0
4194 Recr Admin Wages/Benefit I 1,302 I 0 1 0 1 0 0 1 0
Salaries and Wages TOTAL I 12,536 I 2,838 3,000 I 2,531 I 3,000 I 3,000
4142 PERA Coordinated Plan I 358 I 0 1 135 0 1 0 1 0
4143 PERA Police & Fire Plan I 315 I 324 I 0 I 289 I 342 I 342
4146 FICA I 651 I 18 I 230 I 22 I 44 I 44
4154 Workers Comp Insurance 239 I 48 60 I 42 I 73 I 73
Fringe Benefits TOTAL I 1,563 389 I 425 352 I 459 I 459
4310 Professional Services I 1,000 I 3,250 I 0 1 0 0 I 0
Purchased Services TOTAL I 1,000 3,250 I 0 1 0 1 0 0
4321 Postage I -367 I 0 1 0 1 -69 I 0 1 0
4340 Advertising I 0 1 0 I 0 1 -74 I 0 1 0
Communications TOTAL I -367 I 0 1 0 1 -143 I 0 1 0
4400 Other Contractual Service I 600 I 0 1 0 1 0 1 0 1 0
4406 Special Events I 0 1 1,961 I 3,000 I 1,200 I 3,000 I 3,000
4430 Recreation Contr Service I 183 I 0 0 1 750 I 0 1 0
CITY OF BROO—, �fq CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 105
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
Other Contractual Sery TOTAL 783 1,961 3,000 1,950 I 3,000 3,000
4443 Multi-use Hourly Charges 199 51 0 0 I 0 0
Central Garage Rentals TOTAL 199 51 0 0 0 0
CIVIC EVENTS TOTAL I 15,714 8,490 I 6,425 4,690 6,459 6,459
Division: Reimbursement From Other Funds
Budget Code: 474
• PROFILE
Many employees who are listed as General Fund employees actually spend some part of their time
performing tasks which directly benefit some other fund. To compensate for this, these reimbursements are
included in the budget to transfer the cost to the funds benefitting from the work. In past budgets, these
reimbursements were shown in the departments where the employees spend most of their time. Beginning
n 1998, the reimbursements where consolidated in this division in order to show the full cost of the other
General Fund divisions.
Approximately 19 people, including the City Manager, Finance Director, and Engineering staff, have part
of their time charged out under the Administrative Service Transfer. Funds receiving charges include the
EDA, the Liquor Fund, the Golf Course, the Earle Brown Heritage Center, the Water Fund, the Sanitary
Sewer Fund, and the Storm Drainage Fund. Total Administrative Service Transfers will be approximately
$315,487 for 1999.
The Engineering Department staff serve as project engineers on some construction projects and oversee
consulting engineers on other projects. The value of their time and some administrative overhead is charged
directly to the construction projects by means of the Engineering Reimbursement Transfer. The amount of
this transfer fluctuates widely from year to year and is dependant on the amount and type of construction
done in a given year. For 1999, we estimate this transfer will total $300,000.
The Streets Department's personnel perform maintenance and inspection services for the City's storm sewer
• system and storm water ponds. The value of their time is charged to the Storm Drainage Utility Fund by
means of a $100,000 reimbursement charge. This charge has been at the $100,000 level for several years
and will remain there for 1999.
• CITY OF BRO UN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 106
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV REIMB FROM OTHER FUNDS 474
4702 Administrative Sery Trans 0 -299,141 -315,538 -184,072 -315,487 -315,487
Administrative Service TOTAL 0 -299,141 -315,S38 -184,072 -315,487 -315,487
4703 Engineer Reimb Transfer 0 I -261,917 -300,000 0 -322,000 I -322,000
4704 Storm Sewer Wage Reimb 0 -100,000 I -100,000 I -58,331 -100,000 I -100,000
Reimb from other Funds TOTAL 0 I -361,917 -400,000 -58,331 -422,000 -422,000
REIMB FROM OTHER FUNDS TOTAL
0 -661,058 -715,538 -242,403 -737,487 I -737,487
Division: Transfers
Budget Code: 475
PROFILE
Debt Service Fund Transfers
Street Improvement Bonds
These represent the portion of support for the street improvement bonds sold from 1994 through 1996 which
must come from the property tax. The tax is now being shown as all being collected by the General Fund,
and the portion needed transferred to the bond funds.
The amount to be levied is determined by a formula set in State law. It begins with the principal and interest
to be ai
p d the following ar, adds a 5 /o overle subtracts the scheduled special assessment a
g Y � �'Y, p payments, and
the remainder is the ro ert tax le Consequently the ro ert taxes bear an overlev not P p Y vy p rop erty y y o only for
uncollected property taxes, but also uncollected special assessments. Since the General Fund is now
collecting the property taxes, it takes the risk of uncollectibles exceeding 5 %, or the benefit if uncollectibles
are less than 5 %.
The amounts to be transferred for 1999 are as follows:
Net Gross
Transfer Tax
Improvement Bonds of 1994 $ 64,530 $ 70,165
Improvement Bonds of 1995 $ 65,779 $ 70,844
• Improvement Bonds of 1996 $113.140 $123.006
Total Transfer $243,449 $264,015
Police & Fire Building Bonds
These bonds were sold on December 1, 1997 to finance the construction of a police station, reconstruction
of a fire station, and remodeling of another fire station. Maturities on these bonds continue for fifteen years,
through 2013. The amount to be levied is determined by a formula set in State law. It begins with the
principal and interest to be paid the following year and adds a 5% overlevy to determine the property tax
levy. Since the General Fund is now collecting the property taxes, it takes the risk of uncollectibles
exceeding 5 %, or the benefit if uncollectibles are less than 5 %.
The amounts to be transferred for 1999 are as follows:
Net Gross
Transfer Tax
Police & Fire Building Bonds of 1997 $ 747,325 $ 784,692
Special Assessment Construction Fund Transfer
Beginning with the 1997 budget, a transfer from the General Fund has been made to take the place of
property tax support bond sales to fund the portion of street construction not paid by special assessments.
This transfer was $394,197 in 1997 and 1998, and is expected to be $394,197 in 1999. Bonds are continuing
to be sold to cover the special assessment portion of the project.
• CITY OF BRON CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 107
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 07/31/98 REQUESTED RECOMMENDED
DIV TRANSFERS 475
4727 Special Ass Const Trans I 0 394,197 I 394,197 I 394,197 I 394,197 I 394,197
4730 Debt Sery Fund Transfer I 0 1 230,440 I 238,375 I 0 1 243,449 I 243,449
4731 Bldg Debt Sery Transfer I 0 1 0 1 745,853 I 0 1 747,325 I 747,325
Transfer to other Fund TOTAL I 0 I 624,637 I 1,378,425 I 394,197 I 1',384,971 I 1,384,971
TRANSFERS TOTAL I 0 624,637 I 1,378,425 I 394,197 I 1,384,971 I 1,384,971
GENERAL TOTAL I 10,908,340 I 11,739,732 I 13,187,566 I 6,786,742 I 13,958,152 I 13,858,943