HomeMy WebLinkAbout1998 10-26 CCP Regular Session Public Copy
• CITY COUNCIL MEETING
City of Brooklyn Center
October 26, 1998 AGENDA
1. Informal Open Forum With City Council - 6:45 p.m.
- provides an opportunity for the public to address the Council on items which are not on the
agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be
used to make personal attacks, to air personality grievances, to make political endorsements,
or for political campaign purposes. Council Members will not enter into a dialogue with
citizens. Questions from the Council will be for clarification only. Open Forum will not
be used as a time for problem solving or reacting to the comments made but, rather, for
hearing the citizen for informational purposes only.
2. Invocation - 7 p.m.
3. Call to Order Regular Business Meeting
4. Roll Call
5. Council Report
6. Approval of Agenda and Consent Agenda
-The following items are considered to be routine by the City Council and will be enacted
by one motion. There will be no separate discussion of these items unless a Councilmember
so requests, in which event the item will be removed from the consent agenda and
considered at the end of Council Consideration Items.
a. Approval of Minutes
Councilmembers not present at meetings will be recorded as abstaining from the vote
on the minutes.
1. Regular Session - October 13, 1998
b. Licenses
C. Approval of Off -Sale 3.2 Malt Liquor License at Holiday Stationstores
d. Approval of Application for Minnesota Lawful Gambling Exempt Permit Submitted
by Anoka County Pheasants Forever for an Event to be Heald March 6, 1999, at Earle
Brown Heritage Center, 6155 Earle Brown Drive
e. Resolution Authorizing the Transfer of Funds from the Special Assessment
• .Construction Fund to the GO Improvements of 1994 Debt Service Fund
CITY COUNCIL AGENDA -2- October 26, 1998
f. Resolution Establishing Improvement Project No. 1998 -16, MAC Park Nature
Preserve Trail Project and Naming Fiscal Agent for Administration of Grant Funds
Received Through the Regional Trail Initiative Grant Program
g. Resolution Approving Final Plat, EVANGELICAL LUTHERAN CHURCH OF THE
MASTER 3RD ADDITION
h. Approval of Minnesota Lawful Gambling Application to Conduct Excluded Bingo
Submitted by Willow Lane PTA for an Event to be Held November 20, 1998, at
Willow Lane Elementary School, 7020 Perry Avenue North
7. Public Hearings
a. An Ordinance Vacating Utility Easements in Certain Lots in Block 1, JOHN RYDEN
SECOND ADDITION
-This item was first read on September 28, 1998; published in the official newspaper
on October 7, 1998; and is offered this evening for a second reading and public
hearing.
-Requested Council Action:
-Open the public hearing.
-Take public input.
-Close the public hearing.
- Motion to adopt ordinance.
b. An Ordinance Amending Chapter 35 of the City Ordinances Regarding the Zoning
Classification of Certain Land (Brookdale Chrysler Plymouth)
-This item was first read on September 28, 1998; published in the official newspaper
on October 7, 1998; and is offered this evening for a second reading and public
hearing.
-Requested Council Action:
-Open the public hearing.
-Take public input.
-Close the public hearing.
- Motion to adopt ordinance.
8. Council Consideration Items
a. Resolution Adopting Goals for 1999
-Requested Council Action:
- Motion to adopt resolution.
• CITY COUNCIL AGENDA -3- October 26, 1998
b. Proposed Year 2000 Compliance Activities
- Requested Council Action:
- Motion to approve activities and authorize City Manager to use contingency
funds to hire LDSi to conduct study.
C. Set Date and Time of Work Session
- Requested Council Action:
- Motion to set November 30, 1998, 7:00 p.m. for Council Work Session.
d. Resolution Regarding the City of Brooklyn Center's Comprehensive Plan
- Requested Council Action:
- Motion to adopt resolution.
e. Resolution Authorizing the Transfer of Surplus Funds from the General Fund to the
Special Assessment Construction Fund and the Capital Improvements Fund
- Requested Council Action:
- Motion to adopt resolution.
f. Resolution Providing for the Issuance and Sale of $1,085,000 General Obligation
Improvement Bonds, Series 1998A
- Requested Council Action:
- Motion to adopt resolution.
g. Resolution Providing for the Issuance and Sale of $1,585,000 General Obligation
State -Aid Road Refunding Bonds, Series 1998B
Requested Council Action:
- Motion to adopt resolution.
h. Resolution Awarding Bid for West Fire Station
- Requested Council Action:
- Motion to adopt resolution.
9. Presentations
- Senator Rod Grams: National Night Out Award
10. Adjournment
•
City Council Agenda Item No. 6a
•
MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
REGULAR SESSION
OCTOBER 13, 1998
CITY HALL
L INFORMAL OPEN FORUM WITH CITY COUNCIL
CALL TO ORDER INFORMAL OPEN FORUM
The Brooklyn Center City Council met in informal open forum and was called to order by Mayor
Myrna Kragness at 6:45 p.m.
ROLL CALL
Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, Kay Lasman, and
Robert Peppe. Also present: City Manager Michael J. McCauley, Assistant City Manager/HR
Director Jane Chambers, City Attorney Charlie LeFevere, and City Clerk Sharon Knutson.
. INFORMAL OPEN FORUM
Don Grant addressed the Council concerning Brookdale and the City's role in ensuring that
Brookdale doesn't go away. He inquired if the local politicians could influence the State Legislature
to ensure that Brookdale continues its existence. Mayor Kragness informed Mr. Grant that the City
Council and Staff, as well as Speaker Carruthers and Senator Scheid are working with
representatives from Brookdale and others on this matter.
Chuck Lenthe, 7007 Irving Avenue North, inquired if the Met Council approves the location of
regional shopping centers. He recommended that the City suggest to the Met Council that the
proposed mall for Maple Grove be as far away from Brookdale as possible.
ADJOURN INFORMAL OPEN FORUM
A motion by Councilmember Carmody and seconded by Councilmember Lasman to adjourn
informal open forum passed unanimously. Informal open forum adjourned at 6:54 p.m.
2. INVOCATION
A moment of silence was observed.
1 °
• 10/13/98 -1- DRAFT
• 3. CALL TO ORDER REGULAR BUSINESS MEETING
The Brooklyn Center City Council met in regular session and was called to order by Mayor Myrna
Kragness at 7:00 p.m.
4. ROLL CALL
Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, Kay Lasman, and
Robert Peppe. Also present: City Manager Michael J. McCauley, Assistant City Manager/HR
Director Jane Chambers, Detective Steve Karris, City Attorney Charlie LeFevere, and City Clerk
Sharon Knutson.
5. COUNCIL REPORT
Councilmember Lasman reported her attendance at the Crime Prevention meeting on September 16,
1998. The Crime Prevention summer youth program rendered 950 services to children in Brooklyn
Center; there are 147 Neighborhood Watch Groups; and the Crime Prevention raised $2,000 from
its golf tournament.
6. PRESENTATIONS
• 6a. CHARTER COMMISSION - RECOGNITION OF TED WILLARD
Carl Wolter, Charter Commission Chair, and Mayor Kragness presented a recognition plaque to Ted
Willard for his service on the Charter Commission from June 20, 1990, to December 1, 1997.
6b. RANDOM ACTS OF KINDNESS
Councilmember Lasman explained that this is the second year of Brooklyn Center's participation
in Random Acts of Kindness. Brooklyn Center residents nominate and spotlight those people who
during their everyday life do acts of kindness for others. There were 25 recipients of certificates
acknowledging random acts of kindness.
Council Members presented certificates to the following people:
-Brooklyn Center High School Student Council
-Don Buckingham
-Pat Milton, on behalf of Peacemakers, Healthy Communities, and Healthy Youth
-Bill and Marjorie Larson
-Don Rosen
- Brooklyn Center Lions, c% Bob Becker
-Myrna Kragness
• 10/13/98 -2- DRAFT
The following people were nominated and their certificates will be mailed:
-Brooklyn n
yn C ter School District Parents and Children
-Gary Stevenson -Brian Walker
-Jane McGowan -Nadine Floyd
-Ray Frey -Norma Kinghorn
-Ray Zirkle -Anne Vik
-Carol Weber
-Doris Patterson
-Brooklyn Center Charitable Foundation c% Phil Cohen
[Clerk's note: Random Acts of Kindness continues after Item No. 8a.]
7. APPROVAL OF AGENDA AND CONSENT AGENDA
City Manager McCauley requested that Agenda Item No. 7a, Approval of Minutes, be removed
from the Consent Agenda and placed as Item No. 9e under Council Consideration Items. A motion
by Councilmember Carmody and seconded by Councilmember Peppe to approve the agenda and
consent agenda as amended passed unanimously.
7a. APPROVAL OF MINUTES
This item was removed from the Consent Agenda and placed as Item No. 9e under Council
Consideration Items.
7b. LICENSES
A motion by Councilmember Carmody and seconded by Councilmember Peppe to approve the
following list of licenses passed unanimously.
AMUSEMENT DEVICES - OPERATOR
Toys R US 5425 Xerxes Avenue North
MECHANICAL SYSTEMS
Countryside Heating and Cooling Systems, Inc. 6511 Highway 12, Maple Plain
TNC Industries, Inc. 2405 Annapolis Lane N, Plymouth
RENTAL DWELLINGS
Renewal:
Duane Christiansen 5400 Sailor Lane
Eugene Hess 3218 63rd Avenue North
Modell Investments 3713 47th Avenue North
Patrick Menth 5302 Fremont Avenue North
10/13/98 4- DRAFT
SIGN HANGER
i Universal Signs, Inc. 1033 Thomas Avenue, St. Paul
7c. APPROVAL OF APPLICATION TO CONDUCT EXCLUDED BINGO
SUBMITTED BY ORCHARD LANE ELEMENTARY PTA FOR AN EVENT
TO BE HELD NOVEMBER 13,1998
A motion by Councilmember Carmody d seconded b Councilmember Peppe to Y Y PP approve
application to conduct uct excluded bingo submitted b Orchard Lane Element PTA for an event to
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be held November 13, 1998, passed unanimously.
i
7d. RESOLUTION DECLARING A PUBLIC NUISANCE AND ORDERING THE
REMOVAL OF DISEASED TREES
RESOLUTION NO. 98 -176
Member Carmody introduced the following resolution and moved its adoption:
RESOLUTION DECLARING A PUBLIC NUISANCE AND ORDERING THE REMOVAL OF
DISEASED TREES
The motion for the adoption of the foregoing resolution was duly seconded by member Peppe and
. passed unanimously.
7e. RESOLUTION ACCEPTING WORK PERFORMED, APPROVING
CHANGE ORDER NO. 1, AND AUTHORIZING FINAL PAYMENT,
IMPROVEMENT PROJECT NO. 1998 -22, CONTRACT 1998 -M,
PLAYGROUND EQUIPMENT REPLACEMENT AT BELLVUE, HAPPY
HOLLOW, AND EAST PALMER LAKE PARKS
RESOLUTION NO. 98 -177
Member Carmody introduced the following resolution and moved its adoption:
RESOLUTION ACCEPTING WORK PERFORMED, APPROVING CHANGE ORDER NO. 1,
AND AUTHORIZING FINAL PAYMENT, IMPROVEMENT PROJECT NO. 1998 -22,
CONTRACT 1998 -M, PLAYGROUND EQUIPMENT REPLACEMENT AT BELLVUE, HAPPY
HOLLOW, AND EAST PALMER LAKE PARKS
The motion for the adoption of the foregoing resolution was duly seconded by member Peppe and
passed unanimously.
10/13/98 -4- DRAFT
7f. RESOLUTION PROVIDING FOR THE DELETION OF CERTAIN SPECIAL
ASSESSMENTS FROM LEVY NOS. 14361 AND 14362
RESOLUTION NO. 98-178
Member Carmody introduced the following resolution and moved its adoption:
RESOLUTION PROVIDING FOR THE DELETION OF CERTAIN SPECIAL ASSESSMENTS
FROM LEVY NOS. 14361 AND 14362
The motion for the adoption of the foregoing resolution was duly seconded by member Peppe and
passed unanimously.
7g. RESOLUTION AMENDING SPECIAL ASSESSMENT LEVY ROLL NOS.
14359 AND 14360 TO PROVIDE FOR THE DEFERMENT OF SPECIAL
ASSESSMENTS
RESOLUTION NO. 98 -179
Member Carmody introduced the following resolution and moved its adoption:
RESOLUTION AMENDING SPECIAL ASSESSMENT LEVY ROLL NOS. 14359 AND 14360
TO PROVIDE FOR THE DEFERMENT OF SPECIAL ASSESSMENTS
The motion for the adoption of the foregoing resolution was duly seconded by member Lasman and
passed unanimously.
8. PUBLIC HEARING
8a. AN ORDINANCE AMENDING CHAPTER 23 OF THE BROOKLYN
CENTER CODE OF ORDINANCES, RELATING TO THE REGULATION
OF PAWNBROKERS AND SECONDHAND GOODS DEALERS
City Manager McCauley explained that this draft of an ordinance amending Chapter 23 of the
Brooklyn Center Code of Ordinances, relating to the regulation of pawnbrokers and secondhand
goods dealers was approved and adopted by the City Council at its September 14, 1998, meeting and
is offered for second reading and public hearing this evening. The Planning Commission, at its
September 24, 1998, meeting, reviewed the request by Council with regard to zoning requirements
for secondhand goods dealers and pawnshops. The Planning Commission recommended no change
to the Zoning Ordinance and referred it back to the City Council to review the licensing ordinance
with regard to distance between pawnshops, secondhand goods dealers, check cashing operations,
and liquor stores. This matter will be brought back to the Council at a later date, but it was being
provided as an update on the Council's previous request.
• 10/13/98 -5- DRAFT
i
A motion by Councilmember Carmody and seconded by Councilmember Lasman to open the public
• hearing on an ordinance amending Chapter 23 of the Brooklyn Center Code of Ordinances, relating
to the regulation on of awnbrokers and secondhand ondhand oods dealers passed . unanimousl
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Mayor Kragness inquired if anyone was present to speak regarding this issue.
Attorney Tom Johnson from Gray, Plant, and Mooty representing Grow Biz International (GBI)
addressed the Council. Mr. Johnson expressed that he was pleased to see some of his recommended
changes included in the draft ordinance which he had worked on with the City Attorney and Police
Department. He addressed two sections of the secondhand goods dealer requirements which he
would like to see amended. Mr. Johnson explained the sections are Section 23 -666, letter j and
Section 23 -667. He recommended exempting transactions of less than $25 from the record keeping
requirements.
Councilmember Hilstrom inquired if the $25 threshold would be the value of the item or the
purchase price.
Councilmember Peppe added that he believed the seller receives quite a bit less money for an item
than the secondhand dealer would sell it for, and expressed concern that the $25 threshold could
occur on items which have a much higher value and could very likely have been stolen.
• Detective Karris responded that a lot of sporting goods equipment was lost and stolen. He also had
a concern with Brooklyn Center adopting an ordinance with a $25 threshold when the Minneapolis
ordinance is $15.
Councilmembers agreed that the $15 threshold would be acceptable.
City Manager McCauley said the City had been working on this ordinance amendment for almost
a year, having already received input from Mr. Johnson during meetings with the City Attorney and
Police Department. Mr. McCauley recommended the City Council adopt the ordinance amendment
as a starting point and changes could be reviewed at a later time based on actual experience with the
ordinance.
A lengthy discussion ensued regarding photographic recordkeeping and daily reporting requirements
for secondhand goods dealers.
Councilmember Hilstrom inquired of the purpose of a photographic record of the person selling the
item.
City Manager McCauley responded that if a case would go to court you must be able to connect the
transaction to the person.
10/13/98 -6- DRAFT
Detective Karris explained that a photocopy of a picture ID is not good quality, people can look very
different, and the picture ID could be stolen which would provide no photograph of the seller at all
if the items were stolen. A photographic record serves a dual purpose to protect the business in a
robbery as well as assist the Police Department.
City Manager McCauley said this ordinance amendment has been an effort of many months of
review and study by attorneys and the Police Department. The new language would reduce the
amount of recordkeeping for transactions under $15 but not provide a blanket exemption.
Donna Ziesk 4
a, 5 55 Brooklyn oulevard, addressed the Council. She would like to seethe proposed
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language kept as is. She said theft is a problem and the seller should provide identification for
transactions of any dollar amount.
Councilmember Hilstrom inquired if the ordinance amendment included any changes to the
regulations of pawnshops. City Manager McCauley responded that only technical changes were
made.
A motion b Councilmember Lasman and seconded b Councilmember Hilstrom to close the public
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hearing passed unanimously.
A motion by Councilmember Peppe and seconded by Councilmember Carmody to adopt an
. ordinance amending Chapter 23 of the Brooklyn Center Code of Ordinances, relating to the
regulation of pawnbrokers and secondhand goods dealers with the following amendments passed
unanimously. Amendments were added to Section 23 -666, letter j, third line, "...any transaction
required to be reported under Section 23 -667 ... and the transaction reeeipt record Section 23 -667,
third line, " ...video recordings or transactions under $15 )."
RANDOM ACTS OF KINDNESS (CONTINUED)
Mayor Kragness announced that two nominees were present in the audience and had been missed
during the presentation for Random Acts of Kindness. The two recipients of the Random Acts of
Kindness certificate were:
-Earle Brown Days c% Henry Dorff
-Discover the Center c% Karen Youngberg
9. COUNCIL CONSIDERATION ITEMS
9a. MAYORAL APPOINTMENT TO FINANCIAL COMMISSION
Mayor Kragness requested ratification from Council Members of her nomination of Gavin
Wilkinson, 7221 Willow Lane North, to the Financial Commission. A motion by Councilmember
Carmody and seconded by Councilmember Hilstrom to ratify the Mayor's nomination of Gavin
10/13/98
-7- DRAFT
• Wilkinson to the Financial Commission with term expiring December 31, 1999, passed
unanimously.
Mayor Kragness announced a vacancy on the Housing Commission and encouraged residents to
apply.
9b. PUBLIC UTILITY DELINQUENT ACCOUNT COLLECTIONS
City Manager McCauley explained that the proposed policy deals with people who sell their homes
and do not pay the final water bill. If the water bill is pended for assessment before the closing, then
the new property owner is responsible. A title search would produce the delinquent bill prior to
closing. This policy would not require a new homeowner to pay an unpaid balance if a final water
bill has not yet been pended nor paid by the previous owner. This situation happens very
infrequently.
9b1. RESOLUTION AMENDING THE POLICY FOR PUBLIC UTILITY
ACCOUNT COLLECTIONS REGARDING UNPAID ACCOUNTS OF PRIOR
OWNERS
RESOLUTION NO. 98 -180
Member Lasman introduced the following resolution and moved its adoption:
RESOLUTION AMENDING THE POLICY FOR PUBLIC UTILITY ACCOUNT COLLECTIONS
REGARDING UNPAID ACCOUNTS OF PRIOR OWNERS
The motion for the adoption of the foregoing resolution was duly seconded by member Carmody and
passed unanimously.
9b2. RESOLUTION AMENDING THE SPECIAL ASSESSMENT LEVY ROLL
NUMBERS 14265 AND 14357 TO PROVIDE FOR THE REMOVAL OF
CERTAIN SPECIAL ASSESSMENTS OF UNPAID ACCOUNTS OF PRIOR
OWNERS
RESOLUTION NO. 98 -181
Member Lasman introduced the following resolution and moved its adoption:
RESOLUTION AMENDING THE SPECIAL ASSESSMENT LEVY ROLL NUMBERS 14265
AND 14357 TO PROVIDE FOR THE REMOVAL OF CERTAIN SPECIAL ASSESSMENTS OF
UNPAID ACCOUNTS OF PRIOR OWNERS
The motion for the adoption of the foregoing resolution was duly seconded by member Carmody and
10/13/98 -8- DRAFT
III
• passed unanimously.
9e. RESOLUTION EXPRESSING APPRECIATION FOR THE GIFTS OF THE
BROOKLYN CENTER LIONS CLUB IN SUPPORT OF THE ANNUAL
HALLOWEEN PARTY AND HOLLY SUNDAY ACTIVITIES
RESOLUTION NO. 98 -182
Member Carmody introduced the following resolution and moved its adoption:
RESOLUTION EXPRESSING APPRECIATION FOR THE GIFTS OF THE BROOKLYN
CENTER LIONS CLUB IN SUPPORT OF THE ANNUAL HALLOWEEN PARTY AND HOLLY
SUNDAY ACTIVITIES
The motion for the adoption of the foregoing resolution was duly seconded by member Hilstrom and
passed unanimously.
9d. RESOLUTION EXPRESSING RECOGNITION OF AND APPRECIATION
FOR THE DEDICATED PUBLIC SERVICE OF RED LINE HEALTHCARE
AND ITS EMPLOYEES
Mayor Kragness noted that Councilmember Peppe had participated in the project and asked him to
provide a report on this agenda item.
Councilmember Peppe said a couple of weeks ago he, along with several other volunteers,
participated in painting the home of a senior resident at 5915 Bryant Avenue North, Brooklyn
Center. The volunteer painting program was part of United Way's "Week of Caring" program.
RESOLUTION NO. 98 -183
Member Hilstrom introduced the following resolution and moved its adoption:
RESOLUTION EXPRESSING RECOGNITION OF AND APPRECIATION FOR THE
DEDICATED PUBLIC SERVICE OF RED LINE HEALTHCARE AND ITS EMPLOYEES
The motion for the adoption of the foregoing resolution was duly seconded by member Carmody and
passed unanimously.
9e. APPROVAL OF MINUTES
City Manager McCauley explained the minutes were removed to note a correction in Roll Cali.
Councilmember Lasman was announced as absent and unexcused, and her absence was excused.
10/13/98 -9- DRAFT
A motion by Councilmember Peppe and seconded by Councilmember Hilstrom to approve corrected
• minutes from the September 28, 1998, Regular Session passed unanimously.
10. ADJOURNMENT
A motion by Councilmember Lasman and seconded by Councilmember Carmody to adjourn the
meeting at 8:30 p.m. passed unanimously.
City Clerk Mayor
Recorded and transcribed by:
Sharon Knutson
• 10/13/98 -10- DRAFT
City Council Agenda Item No. 6b
•
City of Brooklyn Center
Agreat place to start. Agreat place to stay.
• MEMORANDUM
TO: Michael J. McCauley, City Manager
FROM: Maria Rosenbaum, Administrative Technician
DATE: October 21, 1998
SUBJECT: Licenses for Council Approval
The following companies /persons have applied for City licenses as noted. Each company /person
has fulfilled the requirements of the City Ordinance governing respective licenses, submitted
appropriate applications, and paid proper fees.
Licenses to be approved by the City Council on October 26, 1998:
COMMERCIAL KENNEL
Pandora's Box Vet Clinic
• MECHANICAL SYSTEMS
Conrad Mechanical Contractors, Inc. 509 1 st Avenue NE, Minneapolis
Daves Appliance Heating and Air 1601 37th Avenue NE, Columbia Heights
•
6301 Shingle Creek Pkwy, Brooklyn Center, ilf.N 55430 -2199 • City Hall & TDD Number (612) 569 -3300
Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494
An Affirmative Action/ Equal Opportunities Employer
s
City Council Agenda Item No. 6c
1
I
� CEgl�
BROOKLYN CENTER =
POLICE DEPARTMENT
POLICE
MEMORANDUM
TO: Joel Downer, Chief of Police
FROM: Kim Heiser, Staff Services Supervisor
DATE: October 19 1998
9
SUBJECT: Holiday Stationstores, dba/Holiday Stationstore #292
Off Sale 3.2 Malt Liquor License
On October 2, 1998, I received a liquor license application from Holiday Stationstores for an
Off -Sale 3.2 Malt Liquor license. The new store is to be located at 420 66th Avenue North. I
spoke with Cindy Zierhut of Holiday Companies today and she advised that the opening date for
this store is set for November 15, 1998.
All appropriate fees and required documentation have been submitted.
Nothing was found in the background investigation that would preclude Holiday Stationstores
from being issued a liquor license.
In lieu of obtaining two separate approvals from the council, one being for a two month license
for November and December, 1998, and one for the 1999 liquor license renewal period, it is
requested that a 1998 license be issued to Holiday Stationstores to run from 11/15/98 through
12/31/99. The City has previously issued licenses for time frames like this. The Department of
Public Safety, Liquor Control Division, has no problem with the issuance of a liquor license for a
time period such as that requested.
It is requested that the Brooklyn Center City ouncil approve an Off -Sale 3.2 Malt Liquor
Li
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license in the name of Holiday Stationstores, dba/Holiday Stationstore #292 for the license
period of 11/15/98 through 12/31/99.
/kh
•
holidss l.mem
City Council Agenda Item No. 6d
1
��ppKLYH CEpt
BROOKLYN CENTER r"
0 POLICE DEPARTMENT POLICE
MEMORANDUM
TO: Sharon Knutson, City Clerk
FROM: Joel Downer, Chief of Police
DATE: October 8, 1998
SUBJECT: Application for Exemption from Lawful Gambling License
(Raffle)
On October 8, 1998, the Brooklyn Center Police Department received a Minnesota Lawful
Gambling Application for Exempt Permit - LG220 from Anoka County Pheasants Forever. This
application is for an event to be held at the Earle Brown Heritage Center on March 6, 1999. This
application has been approved and will be returned to the Pheasants Forever representative after
City Council review. The Pheasants Forever representative will forward it to the State Gambling
Control Board.
If you or any member of the City Council objects to issuing this license, you must notify me
within 30 days according to Minnesota State Statute.
oel bownerr
/Chief of Police
JD:kh
For Board Use Only
Minnesota Lawful Gambling Fee Paid
Application for Exempt Permit - LG220 Check No.
® Initials
Organization Information Received —%
Organization name Previous lawful gambling exemption number
a_ LCv..,�7� i h.c..�.Salw r0 3 U
Street City State /Zip Code County
13 C, O �� S�. N f _ i3\ M _ S',S I � k c.
Name of chief executive officer (CEO) of organization Daytime phone number of
First name Last name
CEO:
Name of teasurer of organization Daytime phone number of
First name Last name treasurer:
- 7 `66 -33 If
Type of Nonprofit Organization
Check the box that best describes your organization:
❑ Fraternal ❑ Religious
❑ veteran 12 nonprofit organization
Check the box that indicates the type of proof your organization attached to this application:
❑ IRS letter indicating income tax exempt status
❑ Certificate of Good Standing from the Minnesota Secretary of State's Office
❑ A charter showing you are an affiliate of a parent nonprofit organization
a - Proof previously submitted and on file with the Gambling Control Board
Gambling Premises Information
Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place)
Address (do not use PO box) City 0 Btate2ip Code County
G 1 SS �,r 1 - 3 �,,, � � . ; � � t� r �c\ L e Mt,) SS Y36 HC n h e
Date(s) of activity (for raffles, indicate the date of th4 drawing)
Check the box or boxes that i icate the type of gambling activity your organization will be conducting:
❑ - Bingo Raffles E] *Paddlewheels - Pull-Tabs ❑ `Tipboards
"Equipment for these activities must be obtained from a licensed distributor.
This form will be made available in alternative format (i.e. large print, Braille) upon request.
The information requested on this form will become public information when received by the Board, and will be used to determine
your compliance with Minnesota statutes and rules governing lawful gambling activities.
Page 1 of 2
3/98
Page 2 of 2
Application for Exempt Permit - LG220 3/98
Y
Organization Name
Local Unit of Government Acknowledgment (Required by Statute)
n ttn "'aml?Irxr ocafed r" wifffir t o
0 WE o
On behalf of the city, I acknowledge this application On behalf of the county, l acknowledge this application
and three options for the city: and three options for the county:
1. Approve the application: By taking no action, 1. Approve the application: By taking no action, the
the city allows the Board to issue a permit after county allows the Board to issue a permit after 30 days.
30 days (60 days for a first class city). 2. Waive the above -noted waiting period: The county
allows the Board to issue a permit before 30 days.
2. Waive the above -noted waiting period: The Documentation attached.
city allows the Board to issue a permit before 3. Deny the application by passing a resolution within
30 days (60 days for a first class city). Docu- 30 days.
mentation attached. Print name of county: Hennepin
3. Deny the application by passing a resolution
within 30 days (60 days for a first.class city). (Signature of county personnel receiving application)
Print name of city: Title City Clerk
Date
(Signature of city personnel receiving application) On behalf of the township, I acknowledge that the
Title organization is applying for exempted gambling activity
within the township limits.
Date
A township has no statutory authority to approve or deny
an application (Minn. Stat. sec. 349.213, subd. 2).
Print name of township:
(Signature of township official acknowledging application)
Title
I
Date
Chief Executive Officer's Signature
The information provided in this appli ion is corn and accurate to the best of my knowledge.
Chief Executive Officer's signature
Name (please print) ose A Go,tis to Date 1 y I l
Mail Application and Attachment(s)
At least 45 days prior to your scheduled activity date send:
• the completed application;
• a copy of your proof of nonprofit status, and
• a $25 application fee (make check payable to "State of Minnesota "). Application fees are not prorated,
refundable, or transferable.
Send to: Gambling Control Board
1711 West County Road B, Suite 300 South
Roseville, MN 55113
If your application has not been acknowledged by the local unit of government, do not send the application to the
Gambling Control Board.
PHEASA
0
ANOKA COUNTY #13
October 5 1998 12773 Lincoln Street N.E.
Blaine, MN 55434
Kim Hieser
Brooklyn Center Police
6301 Shingle Creek Parkway
Brooklyn Center, MN 55430
Dear Kim:
Enclosed you will find a application for Exempt Permit for a up coming event in March. It
may seem a little early but we would like to be ready this year.
I would like to thank you in advance for your effort in helping Pheasants Forever in
regards to this permit.
• Please feel free to call me @ 574 -2313
Sincerely;
q oe�Gonsior
I �
I
•
•
City Council Agenda Item No. 6e
•
MEMORANDUM
• TO: Michael J. McCauley, City Manager
FROM: Charlie Hansen, Finance Director G H
DATE: October 20, 1998
SUBJECT: Resolution Authorizing the Transfer of Funds from the Special
Assessment Construction Fund to the GO Improvements of 1994
Debt Service Fund
This year I undertook to do a projection of the revenues and expenditures of all the debt
service funds out to the final maturity of each bond issue. One of these, the General
Obligation Improvement Bonds of 1994, Series B, showed a deficit at its final maturity.
Further investigation revealed an error in how the fund was set up in 1994.
This was the City's first street bond issue since 1982 and was more complex than some of
the subsequent issues. Construction was accounted for in the Special Assessment
Construction Fund. A debt service fund was set up to account for revenues and debt
payments. The revenue sources were general property taxes and special assessments, as
was the case for the 1995 and 1996 bonds. Bonds were sold for the full amount of the
special assessments levied on the benefited properties and for a portion of the project to
be financed by future property tax levies.
Substantial amounts of special assessments were immediately prepaid by owners instead
of paid over the ten year life of the assessment. These prepayments were deposited in the
debt service fund to meet future principal and interest payments on the bonds.
There also was a sizable component of stabilization grants. These grants were extended
by the City to home owners meeting certain income requirements and the funds needed
were taken from the Municipal State Aid Construction Fund. As far as financing the
project was concerned, the stabilization grants were the equivalent of special assessment
prepayments. Bonds had been sold counting on these special assessments as revenues.
The stabilization grant moneys should have been deposited in the debt service fund.
Due to an oversight, the stabilization grant money was instead transferred from the
Municipal State Aid Construction Fund to the Special Assessment Construction Fund and
left there. This money, in the amount of $69,270 is needed in the debt service fund to
provide for its solvency through the final maturity of the bonds. The attached resolution
corrects the 1994 oversight by transferring the money from the Special Assessment
• Construction Fund to the debt service fund.
Member introduced the following resolution and moved its
adoption:
RESOLUTION NO.
RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FROM THE
SPECIAL ASSESSMENT CONSTRUCTION FUND TO THE GO
IMPROVEMENTS OF 1994 DEBT SERVICE FUND
WHEREAS, Section 7.11 of tie City Charter provides the City Council with the
authority to make permanent transfers between all funds which may be created, provided that such
transfers are not inconsistent with the provisions of relevant covenants, the provisions of this
charter, or State statute; and
WHEREAS, in 1994, the City undertook the first year of the neighborhood street
improvement project and financed it by selling the General Obligation Improvement Bonds of
1994; and
WHEREAS, financing for the project took the forms' of property taxes, special
assessments, and stabilization grants provided by the Municipal State Aid for Streets Fund; and
WHEREAS, stabilization grants in the amount of $69,270 were mistakenly transferred
to the Special Assessment Construction Fund instead of the General Obligation Improvements of
1994 Debt Service Fund.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn
Center, Minnesota, that the Special Assessment Construction Fund shall transfer $69,270 to the
General Obligation Improvements of 1994 Debt Service Fund.
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor
thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
•
City Council Agenda Item No. 6f
1
•
MEMORANDUM
• DATE: October 20, 1998
TO: Michael McCauley, City Manager
FROM: Scott Brink, City Engineerri
SUBJECT: Resolution Establishing Improvement Project No. 1998 -16, MAC Park Nature Preserve
Trail Project and Naming Fiscal Agent for Administration of Grant Funds Received
Through the Regional Trail Initiative Grant Program
This item was previously approved by the City Council on January 12, 1998. Since that time, the
Cities of Crystal and Brooklyn Center have been awaiting formal approval and release of finds
by the Minnesota Department of Natural Resources. For their administrative purposes, the DNR
is requiring a slight revision to the resolution previously approved by the City Council. The
Public Works Director of the City of Crystal is serving as the lead fiscal agent in administrating
the project, and the DNR has requested that the resolution be revised to reflect that fact.
Essentially, the project consists of trail improvements to the MAC Park Nature Preserve Area,
located between the two cities. The estimated cost of the improvements is $25,000.00. Under the
requirements of the grant program, a local match of 50% is required, meaning the two cities
• would need to provide $12,500. Crystal and Brooklyn Center have agreed to split the cost
equally, or provide $6,250.00 each.
Because of the delays in receiving the grant funds, it is expected that the actual construction of
improvements will be completed in 1999. Attached is a copy of the memorandum previously
provided explaining the project further.
Recommendation
It is recommended that the City Council approve the attached Resolution Establishing Improvement
Project No. 1998 -16, MAC Park Nature Preserve Trail Project and Naming Fiscal Agent for
Administration of Grant Funds Received Through the Regional Trail Initiative Grant Program.
•
Member introduced the following resolution and moved
its adoption:
RESOLUTION NO.
RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1998 -16, MAC PARK
NATURE PRESERVE TRAIL PROJECT AND NAMING FISCAL AGENT FOR
ADMINISTRATION OF GRANT FUNDS RECEIVED THROUGH THE REGIONAL
TRAIL INITIATIVE GRANT PROGRAM
WHEREAS, the cities of Brooklyn Center and Crystal mutually desire the completion
of trail improvements within property commonly known as the MAC Nature Preserve, and;
WHEREAS, the total estimated cost to construct said trail improvements is $25,000;
and
WHEREAS, the cities of Brooklyn' Center and Crystal have applied for and
subsequently been granted a conditional grant award from the National Recreational Trail Grant
Program through the Minnesota Department of Natural Resources in an amount of $12,500 for said
improvement project, and;
WHEREAS, a total matching amount of $12,500 must be provided by the cities of
Crystal and Brooklyn Center to provide for the completion of said project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center, Minnesota that:
1. Improvement Project No. 1998 -16, MAC Park Nature Preserve Trail Project
is hereby established.
2. The City of Brooklyn Center acknowledges and accepts grant money from the
National Recreational Trail Grant Program through the Minnesota Department
of Natural Resources in the amount of $12,500.
3. A local matching amount of $6,250 from the City of Brooklyn Center's MSA
Local Fund will provided for Brooklyn Center's share for completion of the
project.
4. The Director of Public Works of the City of Crystal shall serve as fiscal agent
for said project.
RESOLUTION NO.
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
9�
MEMORANDUM
DATE: December 29, 1997
TO: Michael McCauley, City Manager
FROM: Scott Brink, City EngmeeW
SUBJECT: Resolution Establishing Improvement Project No. 1998 -16, MAC Park Nature
Preserve Trail Project and Naming Fiscal Agent for Administration of Grant Funds
Received Through the Regional Trail Initiative Grant Program
This past year, an application was submitted to the Minnesota Department of Natural Resources
(DNR) for funds to assist in the improvements to trails within the MAC Nature Area.
The funding requested was made available to selected applicants as part of the National
Recreational Trails Grant Program. The program makes funding available for specific projects
with a 50% local match required. Projects are awarded funds based upon specific Federal and
State review criteria, and the degree of need and justification provided by applicants.
Recently, notification was received that funding has been approved for trail improvements within
the MAC Nature Preserve area. MAC Park is a wetland/wildlife area nestled on the east side of
the Crystal Airport and bordering the cities of Brooklyn Center and Crystal The land is owned
by the Metropolitan Airports Commission MI C) but leased to the Cities of Crystal and
Brooklyn Center for park purposes. The site is a unique undisturbed natural and wetland area
that provides considerable natural enjoyment and education by the general public. Smaller
pockets of higher timbered areas also exist. The combined wetland and wooded areas provide
substantial amounts of wildlife habitat and natural amenities that are enjoyed by many residents
of both cities. However, for most of the year, it is not possible to access the entire park (in
particular the northern part) because of wet conditions and standing water. The park is directly
accessible from both cities at several locations, including Kylawn Park. Signs identifying the
nature area are posted at entrances in each City.
An unfinished looped trail system currently exists around the perimeter of the park. A
substantial portion of the trail has been improved with wood chips and some boardwalk using
available funds and some volunteer work. However, the northern portion of the loop is
unimproved and unaccessible during the majority of the year due to wet conditions, standing
P b J
ttI Y
water and considerable amounts of vegetation. As art of the trailwa improvements, it is desired
g P Y P
to construct a timber boardwalk and bridge over this unimproved portion in order to complete the
trail loop. The proposed project would therefore include the construction of about 400 total feet
of boardwalks and trail improvements. This would complete a perimeter trail system for use by
walkers, runners, cross country skiers, and school and nature groups.
r' The estimated cost of the improvements is $25,000. $12,500 would be available from the DNR
grant, with the remaining cost being split between the cities of Crystal and Brooklyn Center
(each City's cost $6,250). Funds have been earmarked in the 1998 budget to cover the City's
share of the costs.
Although the matching grant money has been approved by the DNR, an extensive amount of
administrative work must be completed before funding may be released. This work includes
required reviews and approvals of the local watershed, environmental assessment worksheets,
wetland impact reviews, etc. In addition, a resolution and/or legal certification from the
governing authority (applicant) must be provided that demonstrates the following:
1. Shows concurrence with the trail development being partially funded by the Regional
Trail Initiative Grant Program, and
2. Names the fiscal agent from the unit of government for the project.
Council Recommendation
Approve the attached resolution establishing Improvement Project No. 1998 -16, MAC Park
Nature Preserve Trail Project and Naming Fiscal Agent for the Administration of Grant Funds
Received Through the Regional Trail Initiative Grant Program.
•
•
City Council Agenda Item No. 6g
0
•
MEMORANDUM
• DATE: October 20, 1998
TO: Michael McCauley, City Manager
FROM: Scott Brink, City Engineer
SUBJECT: Final Plat Approval - EVANGELICAL LUTHERAN CHURCH OF THE MASTER
3RD ADDITION
On June 22, 1998, the City Council approved Planning Commission Application No. 98013,
providing Preliminary Plat approval to combine four parcels into a single lot that make up the
Lutheran Church of the Master complex. The action approved by the Council also included a
Planned Unit Development amendment for Phase II and Phase III of the Lutheran Church of the
Master PUD.
Attached are copies of correspondence provided as part of the Preliminary Plat approval process
by both the Planning Commission and City Council.
Summary
The applicant has submitted the appropriate application and fee. Appropriate drainage and utility
easements have been provided for on the plat. As a condition of the Preliminary Plat approval, a
modified development agreement was required, and has been provided. This agreement is
essentially a modification of an earlier agreement signed with the City in 1994 that outlines
rezoning and land use restrictions approved at that time.
Approval of the final plat is also subject to all conditions previously established as part of the
preliminary plat approval, including the following:
• Any further reviews required by the City Attorney
• Any additional conditions of Hennepin County
• Provisions of Chapter 15 of the City Ordinances
Recommendation
It is recommended that the City Council approve the attached resolution approving the final plat
"EVANGELICAL LUTHERAN CHURCH OF THE MASTER 3RD ADDITION " as
submitted.
•
Member introduced the following resolution and moved
its adoption:
RESOLUTION NO.
RESOLUTION APPROVING FINAL PLAT - EVANGELICAL LUTHERAN CHURCH
OF THE MASTER 3RD ADDITION
WHEREAS, the Brooklyn Center City Council on June 22, 1998, approved Planning
Commission Application No. 98012, providing preliminary plat approval submitted by the
applicant, Evangelical Lutheran Church of the Master; and
WHEREAS, the property owner(applicant) has applied for Final Plat Approval as
required by the City Code.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center, Minnesota that the plat of EVANGELICAL LUTHERAN CHURCH OF THE
MASTER 3RD ADDITION is hereby approved subject to the following conditions:
1. A revised Development Agreement, referred to as a "Declaration of
Covenants and Restrictions" shall be filed and recorded with the Final Plat.
2. The final plat is subject to the review and approval of the City Attorney and
Hennepin County.
3. Any further conditions as provided in Chapter 15 of the City ordinances.
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
MEMO
To: Michael J. McCauley, City Manager
Fro m: na d g and Zoning S ecialisf r y a
Ro 1 A. Warren, Planning g p
Subject: City Council Consideration Item - Planning Commission Application No. 98013
Date: June 17, 1998
On the June 22, 1998, City Council Agenda is Planning Commission Application No. 98013)
submitted by Evangelical Lutheran Church of the Master requesting Preliminary Plat approval
to combine into a single lot four parcels of land that make up the Lutheran Church of the
Master complex.
Attached for your review are copies of the Planning Commission Information Sheet for
Planning Commission Application No. 98013 and also an area map showing the location of the
property under consideration, the Planning Commission minutes relating to the Commission's
consideration of this matter and other supporting documents.
This matter was considered by the Planning Commission at their June 11, 1998 meeting and
was recommended for approval.
It is recommended that the City Council, following consideration of this matter, approve the
application subject to the conditions of the Planning Commission.
•
Application Filed on 5 -21 -98
City Council Action Should Be
Taken By 7 -13 -98 (60 Days)
Planning Commission Information Sheet
Application No. 98013
Applicant: Evangelical Lutheran Church of the Master
Location: Northwest Quadrant of Dupont and 69th Avenues North
Request: Preliminary Plat
The applicant is seeking preliminary plat approval to combine into a single lot four parcels of
land that currently make up the Lutheran Church of the Master complex. The properties under
consideration are zoned PUDJR -1 and consist of the parcel containing the church proper and
three adjacent properties containing apartment buildings that have been, or will be, converted
into church use. The request is pursuant to condition No. 4 of the City Council approval of a
Planned Unit Development for the Lutheran Church of the Master under City Council Resolution
No. 94 -244 on November 14, 1994.
The property in question is bounded on the north and east by 70th Avenue, Emerson Avenue,
Emerson Lane and Dupont Avenue with single family residential homes located on the opposite
sides of those streets as well as the city water tower; on the south by 69th Avenue with single
family homes and the city's public utility building on the opposite side of the street; and on the
west by the Northbrook Terrace apartment complex. The properties are currently described as
Lot 1, Block 1, Evangelical Lutheran Church of the Master 2nd Addition (1200 69th Avenue
North) and Lots 1, 2 and 3, Block 1, Brookdale Manor 2nd Addition (1107 Emerson Lane, 6907
Dupont Avenue and 1100 69th Avenue North respectively). The new legal description is
proposed to be Lot 1, Block 1, Evangelical Lutheran Church of the Master 3rd Addition.
Once combined, the site will be 258,052 sq. ft. in area or 5.92 acres and will contain all of the
church buildings in this area. The plat comprehends the dedication of an additional seven feet of
right -of -way for 69th Avenue North from the current Lot 3, Block 1 Brookdale Manor 2nd
Addition.
The City Engineer is reviewing the plat and will probably recommend the vacation of some of
the drainage and utility easements that were drawn around previous lot lines and are no longer
needed or required. The City Engineer has contacted the Watershed Commission, which has
indicated that no formal review of the plat or Planned Unit Development plan are necessary.
A public hearing has been scheduled and notice of the Planning Commission's consideration has
been published in the Brooklyn Center Sun/Post.
6 -11 -98
Page 1
R_ECONE END ATION
There appear to be no major problems ith the proposed combination. Approval of the
application is recommended subject tc t least the following conditions:
I. The final plat is subject to view and approval by the City Engineer.
2. The final plat is subject to : provisions of Chapter 15 of the city ordinances.
i 6 -11 -98
Page 2
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MEMO
To: Michael J. McCauley, City Manager
From: a d Q ecialist
Ronald A. Warren, Planning n Zoning Sp
Subject: City Council Consideration Item - Planning Commission Application No. 98012
Date: June 17, 1998
On the June 22, 1998, City Council Agenda is Planning Commission Application No. 98012
submitted by Evangelical Lutheran Church of the Master requesting a Planned Unit
Development amendment for Phase II and Phase III of the Lutheran Church of the Master
PUD .
Attached for your review are copies of the Planning Commission Information Sheet for
Planning Commission Application No. 98012 and also an area map showing the location of the
property under consideration, various site and building plans for the proposed development,
the Planning Commission minutes relating to the Commission's consideration of this matter
and other supporting documents.
This matter was considered by the Planning Commission at their June 11, 1998, meeting and
was recommended for approval.
It is recommended that the City Council, following consideration of this matter, approve the
application subject to the conditions of the Planning Commission.
•
i
Application Filed on 5 -21 -98
City Council Action Should Be
Taken By 7 -13 -98 (60 Days)
Planning Commission Information Sheet
Application No. 98012
Applicant: Evangelical Lutheran Church of the Master
Location: Northwest Quadrant of Dupont and 69th Avenue North
Request: Planned Unit Development Amendment
The applicant is seeking a planned unit development amendment for Phase II and Phase III
approval of the Lutheran Church of the Master PUD. The Brooklyn Center City Council on
November 14, 1994, adopted City Council Resolution No. 94 -244, which approved Planning
Commission Application No. 94009 submitted by the Evangelical Lutheran Church of the
Master. That application was a planned unit development rezoning from R -1 (Single Family
Residential) and R -4 (Multiple Family Residence) to PUDIR -1 of the properties addressed as
1200 69th Avenue North, 1 107 Emerson Lane, 1100 69th Avenue North and 6907 Dupont
Avenue North. The church at that time had acquired three apartment buildings to the east of their
facility and wished to incorporate the use of these buildings into a church use. The overall plan
was the combining of these parcels and the eventual utilization of the three apartment buildings
by the church for church purposes over a phased, or staged, period of time. The 1994 approval
was for the first phase comprehending the use of the apartment building address ed as 1 107
Emerson Lane North as a learning facility for children and youth of the church for Sunday school
and confirmation classes.
The properties under consideration are zoned PUDiR -1 and are located at the northwest quadrant
of Dupont and 69th Avenues North. They are bounded on the north and east by 70th Avenue,
Emerson Avenue, Emerson Lane and Dupont Avenue with single family homes and one of the
' e n the south b
city's water towers on the opposite sides of these streets; o y 69th Avenue with
tY PP
single family homes and the city's public utility building on the opposite side of 69th Avenue;
and on the west by apartment complex.
the Northbrook Ter
P
y F
Attached for the Commission's review is a copy of City Council Resolution No. 94 -244 and the
development agreement between the church and the City of Brooklyn Center relating to the
church's planned unit development.
The church, in 1994, w as not in a position to do all of the
work an
d all of the necess
azY
plans at that time for their planned unit development. Thus, they proceeded with a phase
development proposal. Phase I, which was the use of the building at 1107 Emerson Lane as a
learning facility was begun in 1994 and a physical connection was made between the church and
this building.
• 6 -11 -98
Page 1
The church was required to submit the necessary site plan including landscaping, grading,
drainage, utility and floor plans along with a preliminary plat and watershed plan in a timely
manner prior to proceeding with the Phase II and Phase III utilization of the property. They are
now in a position to proceed with Phase II and Phase III. _.
Phase II will include the use of the building addressed as 6907 Dupont Avenue North as a large
group meeting facility for approximately 100 people. It would involve such uses an adult and
children chorus, drama groups, youth gatherings, senior citizen day teaching and fellowship. It
would also involve the use of the building for some small group meetings and their space needs,
as well as a small prayer chapel.
Originally Phase III, which involves the use of the building addressed as 1100 69th Avenue
North, was planned to be the church's global mission center and their proposal involved retaining
two complete apartment units strictly for use of missionary families who are on home leave for
short periods of time. The building was also proposed to house an evangelical mission'home
office staff and provide more office space for teaching and counseling of persons interested in
doing mission work. The church has slightly changed their plan with respect to this use. It will
serve as a home for missionaries that are on leave and they do not plan physical changes to the
building. It will not be converted to offices nor house office staff nor will it be used for teaching
and counseling of persons as previously proposed.
SITE AND BUILDNG PLAN REVIEW
The church is now proposing a physical link between the Phase I and Phase II buildings. They
have submitted the required plans for the city's review. They plan to eliminate a portion of the
parking lot between the first two phases where the building connection will take place and they
propose to provide some additional landscaping on the site as well. Parking on the site exceeds
the requirements of the city ordinance for church parking (one space for every three seats in the
church proper). We believe the parking will be more than adequate given the other church uses
proposed.
The City Engineer has contacted the Watershed Commission regarding, their review of the
proposal. He has been advised that the Watershed Commission will not require any further
review of the church plan. Basically, they are not adding additional run off to the site. In fact,
overall, it appears that there will be less impervious surface given the plan that is proposed. With
respect to grading, drainage and utilities, no changes to the site other than the modification of the
parking lot between Phase I and H is proposed. The applicants have submitted a preliminary plat
(see Application No. 98013) which will combine these three lots into a single lot containing the
church as well.
6 -11 -98
Page 2
LAI�IDSCAPING
T applicant has submitted a landscape plan in response to the landscape point system used to
evaluate such plans. We typically use the office landscape standard for church buildings and
public buildings and have used that standard for review of the church's landscape plan. The
total size of the site is 5.9 acres and a total of 512 landscape points are required for such a site.
There are a total of 529 landscape points already existing on the site in the form of shade trees,
coniferous trees, decorative trees and shrubs. The church's proposal is to add an additional 107.5
points basically around the three new buildings incorporated into their site. They propose ten
Hackberry trees, five of which are located around the perimeter of the buildings with four trees
adjacent to the proposed connection between the Phase I and Phase II buildings and an additional
Hackberry tree on the westerly side of the Phase III building. Three Crabapple trees are
proposed to the south of a walkway area southerly of the proposed connecting link and four
Spirea and two Lilacs are also planted in this same area. The total landscape points on the entire
site will amount to 636.5 points, which is well in excess of the 512 landscape points required.
BUILDING
The applicant has submitted building elevations and floor plans showing the remodeling to take
place in the Phase II building. The connecting link between Phase I and Phase II will provide a
ramp that will allow for handicap access to the Phase II building. This building will also have an
elevator so that the building will be totally handicap accessible. The exterior of the connecting
link will be of a material to match the existing exterior of the Phase I and Phase II buildings. The
site plan shows the location of a dumpster area to be screened with an eight foot high wood
opaque fence. It should be noted that the gates housing this enclosed area are also to be of an
opaque material.
PROCEDURE
As previously mentioned, this proposal is an amendment to the planned unit development
proposal for the church. As such, it is required to follow the procedures contained in Section 35-
355 regarding planned unit developments. This requires a public hearing, which has been
scheduled. Notices have been sent and notice has been published in the Brooklyn Center
Sun/Post. Normally with rezonings or a planned unit development, these matters are referred to
neighborhood advisory groups for review and comment. This matter was originally before the
northeast neighborhood advisory group, which supported the church's proposal. It may not be
necessary to refer this matter to the neighborhood advisory group as the changes and
modifications to the plan are relatively insignificant.
® 6 -11 -98
Page 3
RECOMMENDATION
The plans appear to be in order and approval is recommended subject to the following
considerations and conditions.
I. Approval of this planned unit development amendment acknowledges City Council
Resolution No. 94 -224 in terms of the findings made at that time and notes that the
Phase II and Phase III plans are consistent with those findings.
2. The building plans for building additions and modifications are subject to the
approval of the Building Official with respect to applicable codes prior to the issuance
of permits.
3 . A site performance agreement and supporting financial guarantee shall be submitted
to assure the completion of approved site improvements.
4. The church shall enter into a modified development agreement with the City, to be
reviewed and approved by the City Attorney, prior to the issuance of building permits
for the Phase II and Phase III utilization of the buildings. Said agreement shall be
modified to reflect the final phasing plan as submitted by the church.
i�
6 -11 -98
Page 4
City Council Agenda Item No. 6h
e �pOKLYN CENTF�,
BROOKLYN CENTER
r
POLICE DEPARTMENT POLICE
MEMORANDUM
TO: Sharon Knutson, City Clerk
FROM: Joel Downer, Chief of Police
DATE: October 22, 1998
SUBJECT: Application (Excluded Bingo) - Willow Lane PTA
On October 22, 1998, the Brooklyn Center Police Department received an Application for
Authorization to Conduct Excluded Bingo from the Willow Lane PTA. This application is for an
event to be held on November 20, 1998 at the Willow Lane Elementary School located at 7020
Perry Ave N within the city of Brooklyn Center, Minnesota. This application has been approved
and returned to the Willow Lane PTA who will forward it to the State Gambling Control Board.
If you or any member of the City Council objects to issuing this license, you must notify me
within 30 days according to Minnesota State Statute.
JD:kh
willow7.mem
•
Minnesota Lawful Gambling
` ' Application to Conduct Excluded Bingo - LG240B
• If your organization has been licensed or exempted in the current calendar year, you are not eligible to apply for excluded
bingo.
Organization Information
Organizati Name FOR BOARD USE ONLY
1f w n PTr9 Proof
Street 1... ❑ S, ❑ C' ❑
City /' State/Zip
g ro o l� S Dther Act�viy
Type of nonprofit organization (check one):
❑ Fraternal ❑ veteran
❑ Religious [Other nonprofit organization
Type of proof of nonprofit - attach a copy (see instructions):
❑ Certificate of Good Standing - Minnesota Secretary of State's Office
❑ internal Revenue Service
ffiliate of Parent nonprofit organization (charter)
Excluded Bingo Activity Information
Has your organization held a bingo event in the current year? �j No d Yes_l__�
If yes, list the dates that bingo was conducted
• Check one:
A The bingo event will be one of four or fewer bingo events your organization will hold this year.
Date(s) of bingo event D V Z 7
-OR-
❑ The bingo event will be conducted (up to 12 consecutive days) in connection with a:
County Fair - Date(s) of bingo event
State Fair - Date(s) of bingo event
Civic Celebration - Date(s) of bingo event
Name of the person in charge of the bingo event Daytime Phone
��- MQ SSe� ��, ,� �� P�� ��2S���- (��z) 5��� 0�7
Premises Where Excluded Bingo Will Be Conducted
Name of Premises
A )�a ul ( � G �'Y� ea r
Street Address
6 A
City ( County /1N Township
Be sure to complete page 2 Page 1 of 2
2198
Page 2 of 2
Application to Conduct Excluded Bingo - LG240B 2K8
Organization Name
Chief Executive Officer's Signature a,
The information provided in this appli lion is complete and accurate to th st of my knowledge.
Chief Executive Officer's signature f
Name (please print) i " 9-tq 1 0 Cl " Ic, Date
Local Unit of Government Acknowledgment and Approval "
�Mfi OWN
On behalf of the city, i hereby approve this application
Brooklyn
Center
for excluded bingo activity at the premises located
within the city's jurisdiction. Print name of city
Signature of city personnel receiving application
Title Cit Clerk Date ! J
gem
For the township: On behalf of the township, I
acknowledge that the organization is applying for
excluded bingo activity within the township limits. Print name of township
A township has no statutory authority to approve or Signature of township official acknowledging application
deny an application (Minn. Stat. sec. 349.213, subd. 2). g
Title
For the county: On behalf of the county, I hereby
approve this application for excluded bingo activity at
the premises located within the county's jurisdiction. Print name of county
(Signature nature of county personnel receiving application)
Title
Mail Application and Attachment(s)
Send the completed application and a copy of your proof of nonprofit status at least 30 days prior to the activity date
to: Gambling Control Board
1711 West County Road B, Suite 300 South
Roseville, MN 55113
If your application is denied by the local unit of government, do not send the application to the Gambling Control Board.
Acknowledgment of Gambling Control Board
Your request to conduct excluded bingo has been received and is acknowledged by the Gambling Control Board.
Acknowledged by Licensing Specialist Date
Questions? Call the Licensing Section of the Gambling Control Board at (612) 639 -4000. if you use a TTY, you can call the Board
• by using the Minnesota Relay Service at 1- 800 - 627 -3529 and ask to place a call to (612) 639 -4000. This form will be made available
in altemative format (i.e. large print, Braille) upon request.
The information requested on this form will become public information when received by the Board, and will be used to determine
your compliance with Minnesota statutes and rules governing lawful gambling activities.
•
City Council Agenda Item No. 7a
O
MEMORANDUM
DATE: October 21, 1998
TO: Michael J. McCauley, City Manager
FROM: Diane Spector, Director of Public Works,
SUBJECT: An Ordinance Vacating Utility Easements in Certain Lots in Block 1, JOHN
RYDEN SECOND ADDITION
Presented tonight for a second reading and public hearing is an ordinance vacating utility
easements on eight lots in JOHN RYDEN SECOND ADDITION. These utility easements have
been superseded by the dedication of a more appropriate utility easement along the north side of
a long, narrow parcel abutting the north (back) edge of the properties, where the utilities are
actually located. Vacating these easements would allow the owners of the eight properties to
purchase their part of the long, narrow parcel, combine it with their main parcel, and have 11 `/2
more feet of usable back yard. These vacations would be the last step in finally cleaning up the
issue of this long, narrow tax forfeit parcel.
Private utilities have been notified of this pending vacation, and we have received no objections.
Background
On October 2, 1996, the Council approved an ordinance vacating a utility easement in Lot 6,
Block 1, JOHN RYDEN SECOND ADDITION, in exchange for dedication of a more
appropriate easement by the property owners, Ernee MacArthur and Joe Lampe. The couple had
purchased a tax forfeit parcel behind their home at 2118- 55th Avenue North. This unique parcel
was a 16. 5 foot deep strip of land
675 feet wide which appears as if it w
p p pp as intended to be the
north half of an alley. No matching strip of land was created or dedicated when the plat on the
south, JOHN RYDEN SECOND ADDITION, was created. Purchasing this parcel allowed the
couple to combine the parcel with their existing lot and to construct a new garage at the back
edge of their new, combined parcel. Before that could occur, however, a backyard drainage and
utility easement was vacated, and the couple dedicated a replacement easement along the 675
foot length of the "old alley" parcel.
The Planning Commission has approved the division of this parcel based on metes and bounds
descriptions, and that division was approved by the Council at its September 28, 1998 meeting.
September 17, 1998
• Diane Spector, Director of Public Services
Ci
of Brookl e nter
C
}'n
6301 Shin Creek Parkway
Brooklyn Center, MN 55430
Dear Ms. Spector:
This letter is our request that the City of Brooklyn Center vacate the ten -foot wide utility
easement which is incorrectly located on the rear of our lots along 55th Avenue N. We
are requesting this action to allow the unencumbered use of our property in the future.
There are no utilities located within the incorrectly placed easement.
In November, 1996, Joseph Lampe and Ernee McArthur granted to the City a correctly
located five -foot utility easement along the north edge of the 675 foot strip of tax -
forfeited land which they purchased in April, 1996, and which lies behind nine homes on
55th Avenue.
In October of 1996 the City vacated (via Ordinance 96 -15) the incorrect utility easement
behind the Lampe/McArthur residence at 2118 55th Ave N. We now wish to vacate the
. incorrect utility easement affecting the other eight homes (2100, 2106, 2112, 2200, 2206,
2212, 2218 and 2224 55th Ave N).
We would appreciate your efforts in bringing this matter to the attention of the City
Council at an early date.
Sincerely yours,
--�— 4 , 2100 55th Ave N
Leona Raisch r 2106 55th Ave N
arjon A. Anderso 2112 55th Ave N
DoFoth y K un _4en 2200 55th Ave N
Judv Johns 1 1 2206 55th Ave N
i �
Gerry & J ' ice Downing 2212 55th Ave N
chard :2 V alerius -i S�cZ rc o, Ott , . 2218 - T
..18 Seth Ave ti
Chester & Linda Francis 2224 55th Ave N
4'
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CITY OF BROOKLYN CENTER
• Notice is hereby given that a public hearing will be held on the 13th day of October, 1998, at 7 p.m.
or as soon thereafter as the matter may be heard at the City Hall, 6301 Shingle Creek Parkway, to
consider vacating certain utility easements in Block 1 of JOHN RYDEN SECOND ADDITION.
Auxiliary aids for persons with disabilities are available upon request at least 96 hours in advance.
Please contact the City Clerk at 569 -3300 to make arrangements.
ORDINANCE NO.
AN ORDINANCE VACATING UTILITY EASEMENTS IN CERTAIN LOTS IN
BLOCK 1, JOHN RYDEN SECOND ADDITION
THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS:
Section 1. That certain utility easements in John Ryden Second Addition, according
to the plat on file and of record thereof, Hennepin County, Minnesota, described as follows, are hereby
vacated:
The north 10.00 feet of Lots 2, 3, 4, 5, 7, 8, and 9, Block 1, John Ryden Second
Addition
The north 10.00 feet of the east 42.00 feet of Lot 1, Block 1, John Ryden Second
Addition
Section 2. This ordinance shall be effective after adoption and thirty days following
its legal publication.
Adopted this day of , 1998.
Mayor
ATTEST:
City Clerk
Date of Publication
Effective Date
(Brackets indicate matter to be deleted, underline indicates new matter.)
City Council Agenda Item No. 7b
i
1
MEMO
To: Michael J. McCauley, City Manager
From: Ronald A. Warren, Planning and Zoning Specialist /
Subject: Ordinance Amending Chapter 35 of the City Ordinances Regarding the Zoning
Classification of Certain Land (Brookdale Chrysler Plymouth)
Date: October 21, 1998
On September 28, 1998, the City Council adopted Resolution No. 98 -169 which approved
Planning Commission Application No. 98017 submitted by Dave Phillips on behalf of Brookdale
Chrysler Plymouth. This application was a request for Rezoning and Site and Building Plan
approval under the Planned Unit Development process involving the properties at 6121 Brooklyn
Boulevard (Brookdale Chrysler Dealership) and 6107 Brooklyn Boulevard (vacant land). The
proposal comprehended an expansion of the Brookdale Chrysler Plymouth Dealership and the
development of a parking facility on the adjacent lot for the storage and display of new and used
car inventory.
Also at that time, the City Council considered a first reading on an ordinance amendment relating
to Chapter 35 regarding the zoning classification of this land. This is a housekeeping type
ordinance amendment that would redescribe in the zoning ordinance the properties rezoned under
the above application. The ordinance amendment was published on October 7, 1998 and is set
for public hearing by the City Council on October 26, 1998. If the City Council adopts the
ordinance amendment, it will be again published on November 4, 1998 and become effective on
December 4, 1998.
It is recommended that the City Council, following public hearing on this ordinance amendment,
adopt the ordinance amendment describing the property rezoned from C -2 and C -1 to PUD /C -2.
® CITY OF BROOKLYN CENTER
Notice is hereby given that a public hearing will be held on the 26th day of October, 1998, at
7:00 p.m. or as soon thereafter as the matter may be heard at the City Hall, 6301 Shingle
Creek Parkway, to consider an Ordinance Amending Chapter 35 of the City Ordinances
Regarding the Zoning Classification of Certain Land (Brookdale Chrysler Plymouth).
Auxiliary aids for persons with disabilities are available upon request at least 96 hours in
advance. Please contact the City Clerk at 569 -3300 to make arrangements.
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 35 OF THE CITY
ORDINANCES REGARDING THE ZONING CLASSIFICATION OF
CERTAIN LAND (BROOKDALE CHRYSLER PLYMOUTH)
THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS
FOLLOWS:
Section 1. Chapter 35 of the City Ordinances of the City of Brooklyn Center
is Hereby Amended in the Following Manner:
Section 35 -1170. SERVICE /OFFICE DISTRICT (Cl). The following
properties are hereby established as being within the (Cl) Service/Office District zoning
classification:
Loth 2, Block 6, Wangstad's Brooklyn Terrace Addition.
Section 35 -1190. COMMERCE DISTRICT (C2). The following; properties
are hereby established as being within the (C2) Commerce zoning classification:
That part of Lot I, Uio Ewing Lane Addition 111� ftig east of the west bn
(and west line extended) of Lot f, Bloek 1, Chrysier Motors Corporatic
Addition.
Section 35 -1240. PLANNED UNIT DEVELOPMENT DISTRICT (PUD).
The following properties are hereby established as being within a (PUD) Planned Unit
Development District zoning classification:
4. The following properties are designated as PUD /C2 (Planned Unit
Development/Commerce) :
Lot 1. Block 6, Wanestad's Brooklyn Terrace Addition
Lot 1, Block 1, Chrysler Motors Corporation 2nd Addition
Section 2. This ordinance shall become effective after adoption and upon thirty
days following its legal publication.
Adopted this day of , 1998.
Mayor
ATTEST:
Clerk
Date of Publication
Effective Date
(Strikeouts indicate matter to be deleted, underline indicates new matter.)
•
City Council Agenda Item No. 8a
•
Member introduced the following resolution and moved its
adoption:
• RESOLUTION NO.
RESOLUTION ADOPTING GOALS FOR 1999
WHEREAS, the City Council met in a facilitated workshop to discuss goals and
objectives for 1999; and
WHEREAS, the goals set forth in this resolution are the result of the discussions
amongst the Council in the course of the facilitated workshop.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center that the following goals be and hereby are adopted as the official goals of the City
Council directing the leadership priorities for City government.
Goal l: Support Brookdale Redevelopment By:
• use of tax increment assistance
• review and evaluation of land use applications
• prompt construction and plan review /inspection
• monitoring developer performance
Goal 2: Continue and Improve Code Enforcement and Compliance Activities By:
• coordinated effort of police and community development departments
• • evaluation of additional approaches to improve compliance such as greater
penalties and alternate approaches such as charging property owner for
pP b gp p Y
violation removal by City if fail to comply
Goal 3: Increase Proactivity Towards Fighting Crime By:
• increased visibility of police in neighborhoods
continue and expand on high participation rate in neighborhood watch
groups
• begin recruitment of park watch groups or extensions of neighborhood
watch to include parks
• two newsletter articles on neighborhood watch and encouraging active
participation
Goal 4: Finish Fire and Police Building Construction
Goal 5: Evaluate Housing Programs and Policies By:
• Council decision on resource allocation
• survey current practices in other cities on occupan cy limits and coordinate
that review with housing commission
• continue ARM participation
• Council decision on point -of -sale ordinance
• review first -time home buyer programs
• review potential and actual offerings by Greater Metropolitan Minneapolis
Housing Corporation
RESOLUTION NO.
• Goal 6: Plan for Needed Work at Community enter and City Hall B
Y Y : Y
• preparation of overview of options, mandatory Americans With Disabilities
Act modifications and required repairs to walls, roofs, and heating,
ventilation, air conditioning
• solicitation of citizen input
• development of plans with architect and construction manager
• development of budget
Goal 7: Create Neighborhood Traffic Safety Plan
• enforcement of speed limits
• define goals and attainable results
✓ hire consultant to assist in development of neighborhood traffic safety
planning
✓ coordinate with neighborhood watch groups
Goal 8: Continue and Improve Long -Term Financial Planning
• continue five -year planning for utilities and capital improvements
• continue /expand five -year planning for other funds
• review and develop contingency planning
• Principles to Guide Actions in the Form of Goals:
1. Place Priority on Brooklyn Boulevard Redevelopment
• funding and acquisition for project between 65th and 71st Avenues
2. Incorporate Elements to Make City More Visually Appealing Where and as Possible
in Projects and Developments
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and; upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
CITY OF BROOKLYN CENTER,
MINNESOTA
CITY COUNCIL LEADERSHIP AND
GOAL - SETTING WORKSHOP
SUMMARY OF KEY OBSERVATIONS
AND CONCLUSIONS
Prepared by
Carl H. Neu, Jr.
August 26, 1998
0 Neu and Company, 1998
CITY OF BROOKLYN CENTER,
MINNESOTA
CITY COUNCIL LEADERSHIP
AND GOAL - SETTING WORKSHOP
SUMMARY OF KEY OBSERVATIONS
AND CONCLUSIONS
August 26, 1998
I. INTRODUCTION
On August 14, 1998, the City Council, City Manager, and Assistant City Manager conducted
a City Council Leadership and Goal - Setting Workshop. The Objectives for this Workshop
are attached as Appendix A.
II. KEY OBSERVATIONS AND CONCLUSIONS
A. Proposed City Council Goals for Calendar Year 1999
• The Council developed a total of twelve goals, nine of which were identified as "A-
List" Goals, and three of which were identified as "B- List" Goals. The "A- List"
Goals were those that were identified by a majority of Council as being of the highest
priority for the City. The `B- List" Goals were Council Goals deemed to be of
importance to the Council but not having the high - priority status as those Goals listed
on the "A- List ".
After each Goal listed below, the number of Council members indicating it as a high
priority and the number of Staff members indicating it as a high priority is noted.
L "A- List" Goals
a. Develop a general Comprehensive Guide for Development and
Redevelopment
• Redevelopment policies and priorities
• Development and redevelopment that simultaneous provides
high- paying jobs (Council - 5; Staff - 2)
• 1
b. Continue and improve long -term financial planning including
• establishment of a contingency plan for possible cuts in funding from
the State Legislature. (Council - 5; Staff - 2)
C. Create Neighborhood Traffic Safety Plan which includes enforcement
of speed limits. (Council - 5; Staff - 0)
d. Support Brookdale Redevelopment (Council - 4; Staff - 2)
e. Move the Brooklyn Boulevard Redevelopment to "top of the list" for
State and County funding assistance. Also search for additional
funding. (Council - 4; Staff - 1)
f. Evaluate housing programs and policies for:
• Low - interest loan program
• Occupancy issues
• Multi - family housing
• Point of Sale
• First -time home buyers
• Single family rental units (Council - 4; Staff - 0)
g. Work on Plan for Redoing City Hall and Community Center ( Council
• - 3; Staff - 2)
h. Code Enforcement and Compliance (Council - 3; Staff - 1)
i. Increase proactivity towards fighting crime (Council - 3; Staff - 0)
2. "B- List" Goals:
a. Establish usable benchmarks and data on Staff utilization, especially
in the Police Department (Council - 2; Staff - 2)
b. Make the City of Brooklyn Center visibly appealing to include
burying of utility lines (Council - 2; Staff - 0)
C. Finish Police and Fire Building construction. (Council - 1; Staff - 1)
B. Implementation Plans for Proposed Goals
The participants were then asked to examine and propose for each Goal the following
information relative to attaining its implementation:
2
• Relative priority (high - priority is a "must do "; medium priority indicates that
• the Goal can be delayed until staff time becomes available for ensuring its
implementation)
• Key Action Steps
• Coordination required with other agencies including appropriate informatioil
on which agencies and how the coordination should be attained.
• Budget implications for the 1999 City Budget
• Other considerations
1. Goal: Develop a general Comprehensive Guide for development and
redevelopment
a. Relative Priority: Medium
b. Key Action Steps:
(1) Schedule required Council work sessions
(2) Schedule forappropriate Staff preparation work
P p
•
C. Coordination Required with Other Agencies: None
q g
d. Budget Implications:
(1) Salary of staff
(2) Consultant fees to assist in development of the general
Comprehensive Guide
e. Other Considerations: Competition for Staff and Council time.
2. Goal: Continue and improve long -term financial planning including
establishment of a contingency plan for possible cuts in funding
from the State Legislature.
No detailed implementation plan was developed b i
p p op y the participants.
3
3. Goal: Create Neighborhood Traffic Safety Plan which includes
• enforcement of speed limits.
a. Relative Priority: Medium
b. Key Action Steps:
(1) Define what we want and what we can accomplish
(2) Hire a consultant to assist in developing the Neighborhood
Traffic Safety portion of the Plan
(3) Evaluate use of Police time to determine ability of the Police
Department to enforce speed limits.
C. Coordination Required with Other Agencies: Neighborhood Watch
Groups
d. Budget implications:
(1) Cost of consultant to assist in creation of Neighborhood
Traffic Safety component of Plan
. (2) Potential cost to implement Plan
e. Other Considerations: Public acceptance of increased enforcement of
speed limits and Neighborhood Traffic Safety Plan recommendations.
4. Goal: Support Brookdale Redevelopment
a. Relative Priority: High
b. Key Action Steps:
(1) Financing the redevelopment
(2) Issuing of Land Use Permits
(3) Construction Inspection
(4) Monitoring Developer performance
4
(5) Recognition that Goal requires major management time
• commitment and services of a full -time inspector.
C. Coordination Required with Other Agencies: some coordination may
be required with the County
d. Budget Implications: Salary for full -time inspector which should be
covered by fees.
e. Other Considerations:
(1) Related development around Brookdale
(2) Potential impact on the Target store area
5. Goal: Move the Brooklyn Boulevard Redevelopment to "top of the list"
for State and County funding assistance. Also search for
additional funding.
a. Relative Priority: Not indicated
b. Key Action Steps:
• (1) Generate appropriate financial information
(2) Sign contract with County
(3) Acquire right -of -way and insure relocation of affected
businesses
C. Coordination Required: Coordination with County will be a big part
of this effort
d. Budget Implications: Need to be determined.
e. Other Considerations: None
6. Goal: Evaluate housing programs and policies
a. Relative Priority: High
b. Key Action Steps:
• 5
(1) Low - interest loan program
• Council decision on res � ce «glc on
• Possible funding option
• GMHC
(2) Address occupancy per household:
• Coordinate with Housing and Planning Commissions
• Conduct survey on ordinances that other cities may
have pertaining to this item
(3) Multi - family housing - continue current activities
(4) Council decision and implementation on a point -of -sale
ordinance
(5) Establish a First -Time Home Buyer Program
• Program needs further clarification
• Need to determine appropriate income levels and
ways to assess occupants' ability to maintain the
• property
(6) Single - Family Rental Units:
• Need clarification of program
• Need to clarify numbers of units that exist in City
(7) Need to recognize that this Goal will require a major Staff
time commitment
C. Coordination Required with Other Agencies: GMHC
d. Budget Implications: allocation of transfer of funds
e. Other Considerations: Potential litigation that could result from
enforcement of City's adopted policies in response to this Goal,
particularly pertaining to occupancy.
7. Goal: Work on plan for redoing City Hall and Community Center
a. Relative Priority: Medium
• 6
b. Key Action Steps:
• (1) Develop overview of options and mandatory regulations that
must be met
(2) Generate citizen input
(3) Create plans for construction of centers and hire architect and
construction manager
(4) Recognize the project will require major Staff time
commitment and some commitment of Council time
C. Coordination Required with Other Agencies: None
d. Budget Implications: Capital improvement cost and Staff time
e. Other Considerations: None
8. Goal: Code enforcement and compliance
a. Relative Priority: High
• b. Key Action Steps:
(1) Cooperation with Department to ensure that police officers in
neighborhoods can "write things up" which are in violation of
Codes
(2) Mandate to share responsibility - all patrol officers participate
in Code enforcement
(3) Require more than just the efforts of Heather and Janine
(4) Will include involvement of Building Inspectors
(5) Resources will be required to monitor Code Enforcement
(6) Code Enforcement will include all commercial properties
(7) Generate a report on the benefit that might be achieved from
escalating and stiffer fines and enforcement actions.
7
C. Coordination Required with Other Agencies: None
• d. Budget Implications: Budget implications � c
g P g are ������������d, . ou�
to be determined.
e. Other Considerations: Ability of the City to establish
escalating fines and stiffer penalties for Code violations. (May be
limited or prohibited by State Statutes)
9. Goal: Increase proactivity towards fighting crime.
a. Relative Priority: High
b. Key Action Steps:
(1) Increased presence in neighborhoods
(2) Find ways to increase citizen interactions with Police
(3) Establish a list of options as to what "proactive things" the
City can do.
(4) Stay within current staffing levels; no hiring of additional
police officers
C. Coordination Required with Other Agencies: None
d. Budget Implications: To be determined
e. Other Considerations: None
10. Goal: Establish usable benchmarks and data on Staff utilization,
especially in the Police Department
a. Relative Priority: Medium
b. Key Action Steps:
(1) Conduct appropriate time studies
(2) Obtain benchmark information from other cities against
which comparisons can be made
• 8
(3) Recognize that a great deal of Staff time will be required to
• implement this Goal.
C. Coordination Required with Other Agencies: None
d. Budget Implications: Staff support time
e. Other Considerations: Potential backlash that could result
from recommendations that emerge from benchmark studies.
11. Goal: Make the City of Brooklyn Center visibly appealing to including
burying of utility lines.
a. Relative Priority: Medium
b. Key Action Steps:
(1) Establish as a 1999 work goal, creation of the appropriate
policies for achieving utility under grounding
(2) Provide more information to City Council on options
available to it in creating this policy.
• C. Coordination with Other Agencies: Affected utilities and regulatory
agencies.
d. Budget Implications: To be determined;
e. Other Considerations: Could have franchise implications and
regulatory implications.
12. Goal: Finish Police and Fire Building construction
a. Relative Priority: High
b. Key Action Steps:
(1) Finish Police and Fire Buildings as planned
(2) Keep Council informed of progress
(3) Ensure that projects stay on schedule
(4) Maintain a high level of service during the "move -in" phase
of the effort
C. Coordination Required with Other Agencies: None, unless
assistance from other agencies is required to prevent diminution of
service during "move -in" phases of project
d. Budget Implications: Project already is budgeted. Some
requirements for overtime pay might be incurred.
e. Other Considerations: None
C. Boards and Commissions
This section of the Workshop focused on a review of the City's policies relative to
the use of an operations of the various Boards and Commissions.
1. Neighborhood Advisory Committees
a. There is a desire to have citizens go directly to the Planning
Commission rather than having the Planning Commission refer land -
use issues to neighborhood groups who then report back to the
Planning Commission.
r b. Process for Approachin g This Issue:
(1) Explore how to streamline the process
(2). Strive to make more effective use of the Planning
Commission's and Council's time
(3. Create a new policy on the referring of land use issues and
citizen involvement
(4) Reduce the number of "hoops" that applicants need to go
through in obtaining required approvals from Planning
Commission and Council
(5) Clarify the new process and policy with the Planning
Commission
C. Next Step: Establish meeting with Planning Commission to resolve
this issue and create appropriate new policies.
• 10
2. Boards and Commissions Except Planning Commission
• a. Desired Actions:
(1) Council allocates staff time that will be made available to
each Board and Commission so that there can be a better
utilization and control of Staff resources.
(2) Limit the frequency of meetings of each Board and
Commission except the Planning Commission or establish a
policy where the Boards and Commissions will meet "on-
call".
(3) Require that each Board and Commission establish a definite
agenda for each of its meetings.
b. Action Items to Address this Issue
(1) Examine each Board and Commission and establish
appropriate allocation of Staff time and frequency of meetings
for each.
(2) Determine which issues the Council would like to address
• with each Board and Commission.
(3) Establish a joint meeting between the City Council and the
Board and Commissions, or the Board and Commission
chairs in January to resolve concerns identified by Council.
(4) Conduct a City Council reception for the Board and
Commissions to recognize their contributions to the City of
Brooklyn Center.
D. Elections
The Council briefly discussed the upcoming municipal elections and the decorum
that it wishes to abide by during the "election season ". The following issues were
discussed and agreed upon among the Council members:
1. Candidates and Council members should focus on issues rather than
personalities in their campaign activities.
• 11
2. To the fullest extent possible, keep "politics" out of Council meetings and
. deliberations.
3. Council members should provide feedback on any campaign statements or
actions which are considered to be "inappropriate ".
4. All candidates and Council members respect the "gains" that the Brooklyn
City Council has made as the governing body over the last several years.
5. No one should participate in "behind- the - back" efforts.
6. All information requested from the City by candidates will be shared with
Council members.
E. City's Legislative Agenda
1. What does the City Council want from the State Legislature during the next
season:
a. Establish Highway 100 as a high - priority for funding
b. Address some T.I.F. issues:
• Assistance in getting one arm of the DNR to have jurisdiction
over the Joslin site
• Addressing housing issues and regulations in District 3.
2. The City will respond to requests for information and n input made to Brooklyn
Y
Center by the Legislature or members of the Legislature.
3. The City will make no funding requests to the Legislature for this year.
4. The City Council must pre- approve participation in any funding requests or
programs initiated by the Legislature.
F. Orientation for New City Council (this item will be discussed at the next City
Council work session).
12
City Council Agenda Item No. 8b
October 21, 1998
MEMO
TO: Michael J. McCauley, City Manager
FROM: C ane A. Chambers, Assistant City Manager/HR Director
SUBJECT: 2K Consulting Agreement with LDSi
At its meeting of October 26, 1998 the City Council will consider the Y2K plan of action as
outlined in the memo from me to you dated October 15, 1998.
This plan of action includes entering an agreement with LDSi for consulting work to complete an
inventory of personal computers and equipment that may be subject to Y2K related malfunction.
It is also anticipated that assistance to LDSi will be needed on a limited basis to assist the cross -
department Y2K team as it develops contingency plans and other information related to Y2K
issues that will need to be addressed in addition to the inventory. Funds to pay for the contract
and consulting work can be taken from general fund contingency funds in the 1998 and 1999
budgets as necessary.
• The City Attorney has reviewed the consultant's proposed agreement and suggested changes that
Y Y p p g gg g
are being made. I anticipate work to begin almost immediately upon the execution of the
contract, and the team work will continue through December, 1999.
October 15, 1998
MEMO
TO: Michael I McCauley, City Manager
FROM ane A. Chambers, Assistant City Manager/HR Director
SUBJECT. Y2K Plan of Action
You asked me to assume coordination responsibilities for assuring that the City of Brooklyn
Center is prepared for the year 2000 changeover. After review of the issues and consultation with
staff at the League of Minnesota Cities, and discussions with Diane Spector and Krissy Berg, as
well as meeting with LDSi staff, I recommend the City pursue the following course:
1) Enter an agreement for services with LDSi Consulting Services for an inventory of
computer hardware and software, including LOGIS related services, to identify any
year 2000 issues that may arise with this equipment. The scope of work to be performed
by LDSi will include:
• Assistance in raising awareness of Year 2000 technical and risk
management issues
• Discovery and inventory of hardware and software systems.
• Testing of PC hardware for ability to handle rollover dates
• Verification of software against manufacturers' stated compliance
• An analysis of findings to determine potential impact on city operations
• Recommendations as to actions and costs associated with achieving
compliance
• Briefing of City Manager on technical and business risk issues
• Detailed documentation in support of due diligence to address issues
The above work should be completed by the end of the year. The document produced will be a
source of information for both city staff and a verification of due diligence to address the issues.
The document will form the basis for contingency planning, and will also assist staff in exploring
non -pc related that issues that have been identified in detail by the League of Minnesota Cities,
and ICMA as issues of particular concern to cities. It is anticipated that the cost of this contract
will be between $5700 -7000 depending upon factors encountered during the work.
LDSi is being recommended to do the work because they are actively engaged with many
businesses in completing similar studies, and because they have come highly recommended by
Barbara Gallo at LMC.
i There are areas of concern that will not be specifically researched by LDSi. These involve such
• items as embedded chips that may be in fire trucks, or other city equipment. Also not to be
specifically addressed will be operations of NSP owned street lighting systems and other power
systems outside of direct City control. So that these issues and others identified by the League as
needing consideration will be addressed, I recommend that a cross - department task team be
organized in November, 1998. This team will use the LDSi report as a basis for looking for items
that may not be specifically addressed in the LDSi report, as well as contingency planning for
power outage, Internet failure, radio disruptions, and other possible concerns related to year
2000. The team will document these concerns, examine them to the most feasible extent possible,
and engage in contingency planning and emergency systems coordination so that we are prepared.
LDSi will be available to us on an hourly fee basis of $125 per hour to assist with research and
documentation needed to address such items over and above the initial report.
My recommendation is that we start to form the team immediately with the following persons
initially involved. We can expand the team as needed for further assistance as issues arise:
Fire Chief Ron Boman
Police Chief Joel Downer (who also serves as City's emergency coordinator)
Public Works Director Diane Spector
Public Works Superintendent Dave Peterson
CARS Director Jim Glasoe who also oversees facilities
Finance Director Charlie Hansen
Jane Chambers, team coordinator
I think this is the group in touch with the most critical functions, and who can begin the review
and planning. As the work progresses, the team will need to include representatives of
community development, and the enterprise operations as well. The team can initially meet once
a week, and move to once a month as work progresses and plans are developed.
The above course of action will cost the City money. In addition to the initial study fee of $5700
to $7000, staff time of department heads and others will be necessary. I estimate the group will
meet for at least 24 -30 hours of work between now and June, 1999. I anticipate that we will
need some support from LDSi, but I think this can be limited to no more than an additional $1000
-2000. I will do my best to assure that these meetings are run effectively so that we m aximiz e the
use of time and energy of this group, as well as other city staff members. We should be able to
report back to you no later than June 1999 on plans for the year 2000. This will assure time to
coordinate our activities with other local entities, and conduct a public information campaign to
alert citizens as deemed necessary by the findings of the group.
i
City Council Agenda Item No. 8c
i
Office of the City Manager
City of Brooklyn Center
A great place to start. A great place to stay.
Michael I McCauley
City Manager
MEMORANDUM
TO: Mayor Kra ess Councilmembers Carmod IH trom L an and e e
Y Y, pp
FROM: Michael J. McCauley, City Manager
DATE: October 22, 1998
SUBJECT: Set Date and Time of Work Session
I would request that a work session be set for Monday, November 30, 1998, at 7 p.m., Conference Room
B, City Hall.
•
6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300
Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494
An Affirmative Action /Equal Opportunities Employer
•
City
Council Agenda Item No. 8d
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•
MEMO
To: Michael J. McCauley, City Manager
From: Ronald A. Warren, Planning nd Zoning S eci
g g P
Subject: Council Consideration Item - A Resolution Regarding the City of Brooklyn
Center's Comprehensive Plan
Date: October 21, 1998
We have been informed b the Metropolitan Council in a letter dated September 22, 1998,
Y P
P
(copy attached) that the City's revised Comprehensive Plan is incomplete for Metropolitan
Council review because of the need for additional information relating to Surface Water
Management planning. Erosion control, shoreland and flood plain ordinance updates are
missing at this time from the City's submittal.
In order for the review of the City's Comprehensive Plan submittal to go forward, we were
requested to provide the Metropolitan Council with a resolution indicating our intent to adopt
such ordinance revisions within 120 days following final Metropolitan Council action on our
Comprehensive Plan. In a phone conversation with Jim Larsen of the Metropolitan Council on
October 21, 1998, I have been advised that an assurance related to an erosion control
ordinance is all that they need from the City Council at this time.
Such a resolution has been re ared and is offered for City Council consideration so that the
P P
necessary Metropolitan Council review can forward. It is recommended that the City Y P goo Council
adopt this resolution.
Metropolitan Council
Working for the Region, Planning for the Future
September 22 1998
Ron Warren
Planning and Zoning Specialist
City of Brooklyn Center
6301 Shingle Creek Parkway
Brooklyn Center, MN 55430 -2199
Re: City of Brooklyn Center - Comprehensive Plan Major Revision
Metropolitan Council District 2
Metropolitan Council Referral File 16610 -4
Dear Mr. Warren:
The Metropolitan Council received the city's revised comprehensive plan for review on
September 9, 1998. Subsequently we requested, by telephone, a copy of the Brooklyn Boulevard
Streetscape Amenities Study (1994) which is referenced extensively in the plan. The requested
copy was received on September 21, 1998.
We have determined that the revised comprehensive plan remains incomplete for Council review
• at this time. Surface Water Management planning information previously requested of the city is
not included. Necessary shoreland and floodplain ordinance updates are missing and the city has
not yet adopted an erosion control ordinance.
Surface Water Management (Jim Larsen - 602 -1275)
The city prepared a local surface water management plan (LSWMP), which was submitted to the
Council December 19, 1996. Council staff reviewed the plan and provided comments to the city
and the two affected watersheds on February 2, 1997. Council staff referenced this review in our
October 27, 1997 informal review letter of the draft Comprehensive Plan. -
Brooklyn Center's LSWMP established policies for erosion control consistent with the Council's
Interim Stratea, but stated that necessary shoreland and floodplain ordinance updates would be
undertaken as a part of updating the city's comprehensive plan. The city has not yet adopted an
erosion control ordinance.
In order for the plan to be considered complete for review the city needs to submit a
resolution indicating that the erosion control, shoreland and floodplain ordinance revisions
will be in place within 120 days following final Metropolitan Council action on the local
comprehensive plan update.
Other Preliminary Review Comments and Issues
Transit (Karen Lyons - 602 -1703)
•
The lan amendment is complete for review, but there is an outstanding issue related to the
P ,
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continued presence of a transit hub at Brookdale. Although Brooklyn Center's plan
AREA CODE CHANGES TO 651 IN JULY, 1998
230 East Fifilt Sirrc•t St. P'1111. %linnrsotti 55101 IG2(; IG121 602 1000 F iy G021550 TDD) - I'll' 2!)] 0904 lnh Liar Gi)'_'- [,;S�
acknowledges the existence of the transit hub at Brookdale Center, the plan indicates that the
responsibility for finding ways to resolve issues related to the hub lie with the Shopping Center
and Metro Transit. The Council expects more proactive city involvement in finding workable
solutions to this issue.
Enclosed is a copy of a letter from James Solem, Regional Administrator to Sharon Paulson,
General Manager of Brookdale Center which also addresses this issue.
Parks (Phyllis Hanson 602 -1566)
The plan is complete for review purposes, but departs from Council policy on the regional
recreation open space system. The city of Brooklyn Center has North Mississippi Regional Park
and North Hennepin Regional Trail within its boundaries. The North Mississippi Regional Park
is clearly identified in the comprehensive plan. The partnership between Brooklyn Center,
Minneapolis and Hennepin Parks is being explored concerning the Regional Trail. The plan
needs to clearly identify this trail connection and all references need to be of a regional nature
(i.e. figures 5 -1 Existing Park and Open Space System, Proposed Park Classification System).
While portions of this trail include city park land, it still carries a regional designation with
future use development, and operation standards being regional and with Hennepin Parks as the
Implementing Agency. The joint powers agreement for this trail should be resolved.
Critical Area Consistency (Sandra Pinel 602 -1513)
Brooklyn Center includes lands and waters designated as within the Urban Developed District of
the Mississippi River Critical Area and within the Mississippi National River and Recreation
Area ( MNRRA), established in 1988 as a unit of the National Park System. The Metropolitan
Council Local Planning Handbook outlines how comprehensive plans should address Critical
Area standards and guidelines I Executive Order 79 -19, and how comprehensive plans for river
corridor communities could also address additional voluntary policies in the MNRRA
Comprehensive Management Plan. Whether or not cities choose to address all the Critical Area
requirements in the overall comprehensive plan, or in a separate chapter, the Council is required
to review all comprehensive plan elements for consistency with state standards for the
Mississippi River Critical Area.
The city of Brooklyn Park does not include the Critical Area chapter as the city has chosen to
develop a separate chapter to update the 1982 local Critical Area Plan and ordinances. The
submitted comprehensive plan broadly references the MNRRA corridor and Critical Area. The
Council comments in our review will focus on the consistency of the information provided to
date with Critical Area requirements and some of the MNRRA policies,
The Mississippi River is considered an important amenity in the plan for city improvements.
The plan generally supports river enhancement and does not conflict with Critical Area
provisions, although it does not yet address all required provisions. Reference should be made to
the Critical Area in several plan elements to ensure consistency and clarify redevelopment site
plan criteria and capital improvement projects, as was suggested in the Council's April 27, 1998
review letter. The most significant problem to correct is the inaccurate description of MNRRA
and Critical Area designations in chapter 8, Mississippi River Critical Area and MNRRA Plan.
These descriptions could mislead the public as to the role of the National Park Service (NPS) and
the role of the city in river corridor planning and management (please refer to MNRRA
Comprehensive a
p Management pages i to v).
The Council will process the review of the revised comprehensive plan when it receives the
missing Surface Water Management information mentioned above and the review period for
the plan will begin when the information is supplied. If you have and questions about this matter
please call Jim Larsen at 602 -1159. If you want to discuss the other preliminary comments or
issues indicated above please contact the appropriate staff members listed, or you may contact
Robert Davis, principal reviewer, at 602 -1317.
The Council looks forward to working with Brooklyn Center as it completes the revision of the
local comprehensive plan.
Sincerely.
Richard E. Thompson
Supervisor, Comprehensive Planning
cc: Bill Schreiber, Metropolitan Council District 2
Sherry Narusiewicz, MnDOT
Robert Davis, Tom Caswell, Chauncey Case, Don Bluhm, Jim Larsen, Phyllis Hanson,
Karen Lyons, Ann Braden, Linda Milashius, Sandra Pinel, Lynda Voge,
its adoption: Member introduced the following resolution and moved
CITY COUNCIL RESOLUTION NO.
RESOLUTION REGARDING THE CITY OF BROOKLYN CENTER'S
COMPREHENSIVE PLAN.
WHEREAS, the City of Brooklyn Center has been informed by the Metropolitan
Council that the City's Comprehensive Plan submittal is incomplete due to the need for assurances
that the City will adopt an erosion control ordinance as part of its Surface Water Management
Plan.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center to assure the Metropolitan Council that the City of Brooklyn Center will adopt
an appropriate erosion control ordinance within 120 days following final Metropolitan Council
action on the City's Comprehensive Plan update.
Date Myrna Kragness, Mayor
ATTEST:
Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor
thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
City g Council Agenda Item No. 8e
�a
MEMORANDUM
TO: Michael J. McCauley, cCa le
y, City Manager
FROM: Charlie Hansen, Finance Director C14
DATE: October 20, 1998
SUBJECT: Resolution Authorizing the Transfer of Surplus Funds from the
General Fund to the Special Assessment Construction Fund and
the Capital Improvements Fund
The Financial Management Policies adopted by the City Council on June 8, 1992 establish a
formula for determining a minimum level of fund balance to be maintained in the General Fund.
Calculation of this formula on the fund balance in the General Fund as of December 31, 1997,
reveals a surplus of $977,439 above the minimum requirements which is available for other uses.
The Financial Management Policies go on to state that no more that 50% of any year's surplus
shall be committed to other uses in that year. This would allow the use (such as a transfer to
another fund) of up to $488,719 at this time.
The attached resolution transfers $350,000 of surplus funds from the General Fund to the Special
Assessment Construction Fund and the Capital Improvements Fund.
o
•
CITY OF BROOKLYN CENTER
• ADEQUATE GENERAL FUND BALANCE POLICY FORMULA
AS ESTABLISHED BY THE CITY COUNCIL ON DECEMBER 22, 1980
(LAST AMENDED BY RESOLUTION 98 -48 ON MARCH 23, 1998)
Latest Audited Total Fund Balance
at December 31, 1997 $6,601,780
Minimum Required Fund Balance Elements:
1. Items Not Readily Convertible to Cash:
a. Accounts Receivable 51
b. Advances to Other Funds 105
$156,228
2. Amount Appropriated to the General Fund Current
• Year Budget: 1998 $2,712
I
3. Amounts to be Reserved for Working Capital and Variances from
Revenue Estimates:
(45% of Total General Fund Current Year Budget, less debt service)
45% of: $12,145,336 = $5,465,401
-------- - - - - --
Minimum Required Fund Balance $5,624,341
I
Amount in Excess of Minimum Required Fund Balance $977,439
Amount Available per Formula for Other Use in Current Year $488,719
ADQFDBAL.XLS 1997R 10/7/98 10:50 AM
Member introduced the following resolution and moved its
adoption:
RESOLUTION NO.
RESOLUTION AUTHORIZING THE TRANSFER OF SURPLUS FUNDS FROM
THE GENERAL FUND TO THE SPECIAL ASSESSMENT CONSTRUCTION
FUND AND THE CAPITAL IMPROVEMENTS FUND
WHEREAS, Section 7.11 of the City Charter provides the City Council with the
authority to make permanent transfers between all funds which may be created, provided that suc b.
transfers are not inconsistent with the provisions of relevant covenants, the provisions of this
charter, or State statute; and
WHEREAS, The City Council adopted Financial Management Policies on June 8, 1992
which contain a formula to determine an adequate fund balance for the General Fund; and
WHEREAS, there now exists $350,000 of surplus funds in the General Fund which
are available for transfer according to the Financial Management Policies; and
WHEREAS, there is a need in the Special Assessment Construction Fund for $225,000
to pay for a portion of the 1999 neighborhood street improvements which are to be funded on a
city -wide basis instead of by special assessments; and
WHEREAS, there is a need in the Capital Improvements Fund for $125,000 to provide
an annual ongoing level of effort to fund park and building needs.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn
Center, Minnesota, that the General Fund shall transfer $225,000 to the Special Assessment
Construction Fund and $125,000 to the Capital Improvements Fund.
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor
thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
City Council Agenda Item No. 8f
•
•
MEMORANDUM
DATE: October 22, 1998
TO: Michael J. McCauley, City Manager
FROM: Charlie Hansen, Finance Director CH
SUBJECT: Resolutions Providing for the Issuance and Sale of $1,085,000 General
Obligation Improvement Bonds, Series 1998A, and $1,585,000 General
Obligation State -Aid Road Refunding Bonds, Series 1998B
Resolutions are attached which provide for the sale of these bonds. Official
recommendations prepared by Springsted Inc. are attached to this memo.
The first bond issue is the General Obligation Improvement Bonds, Series 1998A in the
amount of $1,085,000. These will cover the 1998 street reconstruction and storm sewer
construction projects. Specific projects funded include the Bellvue and St. Al's
• neighborhood improvements, Lee and 68th avenues, John Martin Drive, and James and
67th avenues. Special assessments will be collected over the next ten years and will be
used to make principal and interest payments on the bonds.
The second bond issue is the General Obligation State -Aid Road Refunding Bonds, Series
1998B in the amount of $1,585,000. This issue will be used to refund in advance of
maturity the 2001 through 2006 maturities of the City's $3,000,000 General Obligation
State -Aid Road Bonds, Series 1991B, dated September 1, 1991. Springsted, Inc. estimates
that the Refunding Bonds could be sold a significantly lower interest rate and even with
the costs of issuance, there is projected present value savings of over $100,000.
This issue is a crossover refunding, in which the proceeds of the Refunding Bonds are
placed in an escrow account with a major bank and invested in government securities.
These securities and their earnings are structured to pay interest on the Refunding Bonds
until the call date of the 1991B Bonds (April 1, 2000), at which time the escrow account
will cross over and prepay the remaining principal of the 1991B Bonds. The City will
continue to pay the debt service on the 1991B Bonds until the April 1, 2000 call date.
Beginning with the October 1, 2000 interest payment, the City will begin to make the
reduced debt service payments on this Issue, taking advantage of the lower interest rates.
Oct -22-98 02:09pm From — KENNEDY & GRAVEN +6123379310 T -617 P.02/17 F -193
•
Extract of Minutes of Meeting
of the City Council of the City
of Brooklyn Center, Hennepin County, Minnesota
Pursuant to due call and notice thereof a regular meeting of the City Council of the City
of Brooklyn Center, Hennepin County, Minnesota, was held at the City Hall in the City on
Monday, October 26, 1998, commencing at 7:00 o'clock P.M.
The following members of the Council were present.
and the following were absent:
The following written resolution was presented by Councilmember , the
reading of which had been dispensed with by unanimous consent, who moved its adoption:
RESOLUTION NO.
RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF
$1,085,000 GENERAL OBLIGATION IMPROVEMENT
BONDS, SERIES 1998A
BE IT RESOLVED By the City Council of the City of Brooklyn Center, Hennepin
County, Minnesota (City) as follows:
SJB- 151935
BR291.1 S5
Oct -22 -98 02:09pm From— KENNEDY & GRAVEN +6123379310 T -617 P.03/17 F -193
I. It is hereby determined that:
(a) the following assessable public improvemenu (the Improvements) have
been made, duly ordered or contracts let for the construction thereof, by The City pursuant
to the provisions of Minnesota Statutes, Chapter 429 (Act);
Project Design4tion_& Description Total ProiecT Cost
Bellvue, St. Al's, 68 at d Ue, 1. Martin
Drive and James and 67 EA Street, and Storm
Improvements
Project Costs $1,058,893
Costs of Issuance 18,900
Allowance for Discount Bidding 10,850
Less: Investment Earnings 3,643
Total Bond Issue $1,085,000
(b) it is necessary and ex edient to the sound financial management of the
affairs of the City to issue $1,085,000 General Obligation Improvement Bonds, Series
• 1998A (Bonds) pursuant to the Act to provide financing for the Improvements.
2. To provide financing for the Improvements, the City will issue and sell Bonds in
the amount of $1,074,151. To provide in part the additional interest re wired to market the
.Bonds at this time, additional Bonds will be issued in the amount of $10,849. The excess of the
purchase price of the Bonds over the sum of $1,074,151 will be credited to the debt service fund
for the Bonds for the purpose of paying interest first coming due on the additional Bonds_ The
Bonds will be issued, sold and delivered in accordance with the terms of the following Terms of
Proposal:
SJB- 151936
B9291 -185
Oct -22 -98 02:09pm From— KENNEDY & GRAVEN +6123379310 T -617 P.04/17 F -193
THE CITY HAS AUTHORIZ-913 SPRINGSTED INCORPORATED TO NEGOTIATE THIS
ISSUE ON ITS BEHALF. P p PROPOSALS WILL BE RECEIVED N THE FOLLOWING 13AS S:
®
TERMS OF PROPOSAL
$1,085,000
CITY OF BROOKLYN CENTER, MINNESOTA
GENERAL 081- IGATION IMPROVEMENT BONDS, SERIES 1998A
(BOOK ENTRY ONLY)
Proposals for the Bonds will be received on Monday, November 23, 1998, until 10:30 A.M.,
Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100. Saint
Paul, Minnesota, after whlcti time they will be opened and tabulated. Consideration for award
of the Bonds will be by the City Count ar7:00 P.M., Central Time, of the same day.
SUBMISSION OF PROPOSALS
Proposals may be submitted in a sealed envelope or by fax (651) 223 -3002 to Springsted.
Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the
time of sale. The bidder shall be rasponsible for submitting to Springsted the final Proposal
price and coupons, by telephone (651) 223 -3000 or fax (651) 223.3002 for inclusion in the
submitted Proposal. Springsted will assume no liability for the inability of the bidder to reach
Springsted prior to the time of sale spedffed above. All bidders are advised that each Proposal
® shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds
regardless of the manner of the Proposal submitted.
DETAILS OF THE BONDS
The Bonds will be dated December 1, 1998, as the date of original issue, and will bear interest
payable on February 1 and August 1 of each year, commencing August 1, 1999. interest will
be computed on the basis of a 360 -day year of twelve 30-day months.
The Bonds will mature February 1 in the years and amounts as follows:
2000 $120,000 2003 $116.000 2006 $105,000 2008 $100,000
2001 $120,0010 2004 $110.000 2007 $500,000 2009 $ 95,000
2002 $115.000 2005 $105,000
Proposals for the Bonds may contain a maturity schedule providing for a combination of serial
bonds and term bonds, provided that no serial bond may mature on or after the first. mandatory
sinking fund redemption date of any term bond. All term bonds shall be subject to mandatory
sinking fund redemption and must conform to the maturity schedule set forth above at a price of
par plus accrued interest to the date of redemption. in order to designate term bonds, the
proposal must specify "Last Year of Serial Maturities" and "Years of Term Maturities" in the
spaces provided on the Proposal Form.
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BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of
Bonds made to the public. The Bonds will be issued in fully registered form and one Bond,
representing the aggregate principal amount of the Bonds maturing in each year, will be
registered In the name of Cede & Co. as nominee of The Depository Trust Company ( "DTC"),
New York, New York, which will act as securities depository of the Bonds. Individual purchases
of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single
maturity through book entries made an the books and records of DTC and its participants.
Principal and interest are payable by the registrar to DTC or its nominee as registered owner of
the Bonds. Transfer of principal and interest payments to participants of DTC will be the
responsibility of DTC; transfer of principal and interest payments to beneficial owners by
participants will be the responsibility of such participants and other nominees of beneficial
owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the
Bonds with OTC.
REGISTRAR
The City will name the registrar which shall be subject to applicable SEC regulations. The City
will pay for the services of the registrar.
OPTIONAL REDEMPTION
The City may elect on February 1, 2005, and an any day thereafter, to prepay Bonds due on or
after February 1, 2006. Redemption may be in whole or in part and if in part at the option of the
City and in such manner as the City shall determine. if less than all Bonds of a maturity are
called for redemption, the City will notify DTC of the particular amount of such maturity to be
prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to
be redeemed and each participant will then select by lot the beneficial ownership interests in
such maturity to be redeemed. Ail prepayments shaft be at a price of par plus accrued interest.
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. in addition the City will pledge special
assessments against benefited property. The proceeds will be used to finance various
improvements within the City.
TYPE OF PROPOSALS
Proposals shall be for not less than $1,074,151 and accrued interest on the total principal
amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ( "Deposit") in
the form of a certified or cashier's check or a Financial Surety Bond in the amount of $10,850,
payable to the order of the City. If a check is used, it must accompany each proposal_ If a
Financial Surety Bond is used, it must be from an insurance company licensed to issue such a
bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to
Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must
identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the
Bonds are awarded to an underwriter using a Financial Surety Bona, then that purchaser is
required to submit its Deposit to Springsted incorporated in the form of a certified or cashier's
cfieck or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central
• Time, on the next business day following the award. If such Deposit is not received by that
time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement
The City will deposit the check of the purchaser, the amount of which will be deducted at
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settlement and no interest will accrue to the purchaser. in the event the purchaser fails to
comply with the accepted proposal, said amount will be retained by the City, No proposal can
• be withdrawn or amended after the time set for receiving proposals unless the Meeting of the
City scheduled for award of the Bonds is adjourned, recessed. or continued to another date
without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or
1/8 of 1 %. Rates must be in ascending order. Bonds of the same maturity shall bear a single
rate from the date of the Bonds to the date of maturity. No conditional proposals will be
accepte4.
AWARD
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true
interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in
accordance with customary practice, will be controlling.
The City will reserve the right to: (i) waive non - substantive informalities of any proposal or of
matters relating to the receipt of proposals and award of the Bonds, (ii) reject an propols
without cause, anti, (ii) reject any proposal which the Cit say determines to have failed to comply
with the terns herein.
BOND INSURANCE AT PURCHASER'S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment
therefore at the option of the underwriter, the purchase of any such insurance policy or the
Issuance of any such commitment shall be at the sole option and expense of the purchaser of
the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of
Insurance shall be paid by the purchaser, except that, if the City has requested and received a
rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating
. agency fees shall be the responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the
purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on
the Bonds.
CUSIP NUMBERS
if the Bonds qualify for assignment of CUSIP numbers such numbers will be printed an the
Bonds, but neither the failure to print such numbers on any Bond nor any error with respect
thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the
Bonds_ The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers
shall be paid by the purchaser.
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SETTLEMENT
Within 40 days following the date of their award, the Bonds will be delivered without cost to the
purchaser at a place mutually satisfactory to the C ty and the purchaser. Delivery will be
subject to receipt by the purchaser of an approving legal opinion of Kennedy & Graven,
Chartered of Minneapolis, Minnesota, and of customary dosing papers, including a no- litigation
certificate. On the date of settlement, payment for the ponds shall be made in federal, or
equivalent, funds which shall be received at the offices of the City or its designee not later than
shall
12:00 Noon, Central Time. Except as compliance with the terms of payment for the Bonds h ! l
have been made impossible by action of the City, or its agents, the purchaser shall be liable to
the City for any loss suffered by the City by reason of the purchaser's non -compliance with said
terms for payment.
CONTINUING DISCLOSURE
In accordance with SEC Rule 15c2- 12(b)(5), the City will undertake, pursuant to the resolution
awarding sale of the Bonds, to provide annual reports and notices of certain events. A
description of this undertaking, is set forth in the Official Statement - The purchaser's obligation
to purchase the Bonds will be conditioned upon receiving evidence of this undertaking at or
prior to delivery of the Bonds.
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent
Information relative to the Bonds, and said Official Statement will serve as a nearly -final Official
Statement within the meaning of Rule 15c2 -12 of the Securities and Exchange Commission.
For copies of the Official Statement or for any additional information prior to sale, any
• prospective purchaser is referred to the Financial Advisor to the City. Spri sted incorporated,
85 E 6
East Seventh Place, Suite 100 Saint Paul, Minnesota 551 Q1, telephone 51) 223000.
P
The Official Statement, when further supplemented by an addendum or addenda specifying the
maturity dates, principal amounts and interest rates of the Bonds, together with any other
information required by law, shall constitute a "F=inal Official Statement" of the City with respect
to the Obligations, as that term is defined in Rule 15c2-12. By awarding the Obligations to any
underwriter or underwriting syndicate submitting a proposal therefor, the Issuer agrees that, no
more than seven business clays after the date of such award, it shall provide without cast to the
senior managing underwriter of the syndicate to which the Obligations are awarded 50 copies of
the Official Statement and the addendum or addenda described above. The Issuer designates
the senior managing underwriter of the syndicate to which the Obligations are awarded as its
agent for purposes of distributing copies of the Final Official Statement to each Participating
Underwriter. Any underwriter delivering a proposal with respect to the Obligations agrees
thereby that If its proposal is accepted by the Issuer (i) it shall accept such designation and (4) it
shall enter into a contractual relationship with all Participating Underwriters of the Obligations
for purposes of assuring the receipt by each such Participating Underwriter of the Final Official
Statement.
Dated October 26, 1998 BY ORDER OF THE CiTY COUNCiL
is/ Sharon Knutson
Clerk
i .
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3. Springsted Incorporated is authorized and directed to negotiate the Bonds in
accordance with the foregoing Terms of Proposal. The City Council will meet at 7:00 o'clock
P.M. on Monday, November 23, 1998, to consider proposals on the Bonds and take any other
appropriate action with respect to the Bonds.
The motion for the adoption of the foregoing resolution was duly seconded by
Councilmember , and upon vote being taken thereon the following members
voted in favor of the motion:
and the following voted against:
whereupon the resolution was declared duly passed and adopted.
SJB- 151936
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•
STATE OF MINNESOTA )
COUNTY OF HENNEPIN )
)
CITY OF BROOKLYN CENTER )
I, the undersigned, being the duly qualified and acting City Clerk of the City of Brooklyn
Center, Minnesota, hereby certify that I have carefully compared the attached and foregoing
extract of minutes of a regular meeting of the City Council of the City held on Monday, October
26, 1998, with the original minutes on file in my office and the extract is a full, true and correct
copy of the minutes, insofar as they relate to the issuance and sale of $1,085,000 General
Obligation Improvement Bonds, Series 1998A of the City.
WITNESS My hand as City Clerk and the corporate seal of the City this day of
1998.
City Clerk
City of Brooklyn Center, Minnesota
(SEAL)
SIB- 151936
B1t2v 1 -I 1i5
f
City Council Agenda g Item No. 8g
•
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Extract of Minutes of Meeting
of the City Council of the City
of Brooklyn Center, Hennepin County, Minnesota
Pursuant to due call and notice thereof a regular meeting of the City Council of the City of
Brooklyn Center, Hennepin County, Minnesota, was held at The City mall in the City on Monday,
October 26 1998, commencing at 7:00 o'clock P.M.
The following members of the Council were present:
and the following were absent:
The following written resolution was presented by Councilmember who
moved its adoption, the reading of which had been dispensed with by unanimous consent:
RESOLUTION NO.
RESOLUTION PROVIDING FOR THE ISSUANCE
AND SALE OF APPROXIMATELY $1,585,000 GENERAL O BLIGATION
STATE AID ROAD REFUNDING BONDS, SERIES 1998B
BE IT RESOLVED By the City Council of the City of Brooklyn Center, Hennepin County,
Minnesota (City) as follows:
sus is��z�
BR29I -1S5
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•
1. It is hereby determined that:
(a) the City is authorized by the provisions of Minnesota Statutes, Chapter 475
(Acx) and Section 475.67, Subdivision 13 of the Act to issue and sell its general obligation
bonds to refund outstanding bonds when determined by the City Council to be necessary
and desirable;
(b) it is necessary and desirable that the City issue approximately $1,585,000
General Obligation State Aid Road Refunding Bonds, Series 1998E (Bonds) to refund in
advance of maturity and at their redemption date, certain outstanding general obligations of
the City;
(c) the outstanding bonds to be refunded (Refunded Bonds) consist of the
$3,000,000 General Obligation State Aid Road Bonds, Series 1991B, dated September 1,
1991, of which $1,550,000 in principal amount is callable on April 1, 2000.
2. To provide monies to refund in advance of maturity the Refunded Bonds, the Cary
will therefor issue and sell Bonds in the amount of $1,573,905. In order to provide in part the
additional interest required to market the Bonds at this time, additional Bonds will be issued in The
amount of $11,095. The excess of the purchase price of the Bonds over the sum. of $1,573,905 will
i be credited to the debt service fund for the Bonds for the purpose of paying interest first coming due
on such additional Bonds. The Bonds will be issued, sold and delivered in accordance with the
Terms and conditions of the foAowing Official Terms of Proposal:
sJB- 16,927
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THE CITY HAS HALF. AUTHORIZED WILL BE PECE VED ON THE FOLLOWING
• ISSUE ON ITS BE
HALF PR
TERMS OF PROPOSAL
$1,5$5,DD0'
CITY OF BROOKLYN CENTER, MINNESOTA
GENERAL OBLIGATION STATE -AID ROAD REFUNDING BONDS,
SERIES 108813
(BOOK ENTRY ONLY)
Proposals for the Bonds will be received on Monday. November 23. 1998, until 10 :30 A-M.,
Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint
Paul, Minnesota, after which time they will be opened and tabulated_ Consideration for award
of the Bonds will be by the City Council at 7:00 P.M.. Central Time, of the same day.
SUBMISSION OF PROPOSALS
Proposals may be submitted in a sealed envelope or by fax (651) 223 -3002 to Springsted.
Signed Proposals, without final price or coupons, may tie submitted to Springsted prior to the
time of sale. The bidder shall be responsible for 'submitting to Springsted the final Proposal
price and coupons, by telephone (651) 223-3000 or fax (651) 223 -3002 for Inclusion in the
• submitted Proposal. Springsted will assume no liability for the inability of the bidder to reach
Springsted prior to the time of sale speafied above. All bidders are advised that each Proposal
shall be deemed to constitute a contract between the bidder and the Issuer to purchase the
Bonds regardless of the manner of the Proposal submitted.
DETAILS OF THE BONDS
The Bonds will be dated December 1, 1998, as the date of original issue, and will bear interest
payable on April 1 and October 1 of each year, commencing October 1, 1999. interest will be
computed on the basis of a 360 -day year of twelve 30-day months_
The Bonds will mature April 1 in the years and amounts as follows:
2001 $240,000 2003 $255,000 2005 $280,000
2002 $245,000 2004 $270,000 2006 $296,044
The city nerves the r 7K after proposals ara opened and prior to award, to increase or reduce the
principal amount of the Bonds offered for sale. Any such increase or reduction will he in a total
amount not to exceed $50,000 and will be made in multiples of $5.000 in any of the maturfties. In the
event the principal amount of the Bonds is increased or reduced, any premium offered or any discount
taken by the successful bidder will be increased or reduced by a percentage equal to the percentage
by which the pdncfpal amount of the Bonds Is increased or reduced.
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BOOK ENTRY SYSTEM
• The Bonds will be issued by means of a book entry system with no physical distribution of
Bonds made to the public. The Bonds will be Issued in fully registered form and one $and,
representing the aggregate principal amount of the Bonds maturing in each year, will be
registered in the name of Cede & Co. as nominee of The Depository Trust Company rDTC "),
New York, New York, which will act as securities depository of the Bonds. individual purchases
of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single
maturity through boots entries made on the books and records of DTC and its participants.
Principal and interest are payable by the registrar to DTC or its nominee as registered owner of
the 'Bonds. Transfer of principal and interest payments to participants of DTC will be the
responsibility of DTC; transfer of principal and interest payments to beneficial owners by
participants will be the responsibility of such participants and other nominees of beneficial
owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the
Bond with DTC.
REGISTRAR
The City will name the registrar which shall be sutuect to applicable SEC regulations. The City
will pay for the services of the registrar.
OPTIONAL REDEMPTION
The City may elect on April, 1, 2004, and on any day thereafter, to prepay Bonds due on or
after April 1, 2005, Redemption may be in whole or In part and if in part at the option of the
issuer and in such manner as the City shall determine. If less than all Bonds of a maturity are
• called for redemption, the City will notify DTC of the particular amount of such maturity to be
prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to
be redeemed and each participant will then select by lot the beneficial ownership interests in
such maturity to be redeemed. All prepayments shall be at a price of par plus accrued Interest.
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. to addition the City will pledge
State -aid allotments from the Minnesota Department of Transportation. The proceeds will be
used to refund in advance of maturity the 2001 through 2008 maturities of the City's $3,000,000
General Obligation State -Aid Road Bonds, Series 19918, dated September 1. 1991.
TYPE OF PROPOSALS
Proposals shall be for not less than $1,573,905 and accrued interest on the total principal
amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit rDeposir) in
the form of a certified or cashier's check or a f=inancial Surety Bond in the amount of $15.850.
payable to tine order of the Issuer. If a check is used. it must accompany each proposal. If a
Financial Surety Bond is used, it must be from an insurance company licensed to issue such a
I=d in the State of Minnesota, and preapproved by the City. Such bond must be submitted to
Springsted Incorporated prior to the opening of the proposals. The Financial Surety Band must
identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. if the
Obligations are awarded to an underwriter using a Financial Surety Bond, then that purchaser is
required to submit its Deposit to Springsted incorporated in the form of a certified or cashier's
check or wire transfer as instructed by Springsted Incorporated not later than 3;30 P.M., Central
Time, on the next business day following the award. If such Deposit is not received by that
rime, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement.
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The City will deposit the check of the purchaser. the amount of which will be deducted at
settlement and no interest will accrue to the purchaser. in the event the purchaser fails to
comply with the accepted proposal, said amount will be retained by the City. No proposal can
be withdrawn or amended after the time set for receiving proposals unless the meeting of the
City scheduled for award of the Bonds is adjourned, recessed, or continued to another date
without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or
1 /a of 1 %. Rates must be in ascending order. Bonds of the same maturity shall bear a single
rate from the date of the Bonds to the date of maturity. No conditional proposals will be
accepted_
AWARD
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true
interest cost (TIC) basis. The Citys computation of the interest rate of each proposal. in
accordance with customary practice, will be controlling.
The City will reserve the right to: (i) waive non - substantive informalities of any proposal or of
matters relating to the receipt of proposals and award of the Bonds. (0) reject all proposals
without cause, and, (iii) reject any proposal which the City determines to have failed to comply
with the terms herein_
BOND INSURANCE AT PURCHASER'S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment
therefor at the option of the underwriter, the purchase of any such insurance policy or the
issuance of any such commitment shall be at the sole option and expense of the purchaser of
the Bonds_ Any increased costs of issuance of the Bonds resulting from such purchase of
• insurance shall be paid by the purchaser, except that, if the City has requested and received a
rating an the Bonds from a rating agency, the City will pay that rating fee. Any other rating
agency fees shall be the responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the
purchaser shalt not constitute cause fnr failure or refusal by the purchaser to accept delivery on
the Bonds.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the
Bonds, but neither the failure to print such numbers on any Bond nor any error with respect
thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the
Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers
shall be paid by the purchaser.
SETTLEMENT
Within 40 days following the date of their award, the Bonds will be delivered without cast to the
purchaser at a place mutually satisfactory to the issuer and the purchaser. Delivery will be
subject to receipt by the purchaser of an approving legal opinion of Kennedy & Graven,
Chartered of Minneapolis, Minnesota, and of customary closing papers, including a no-iitigation
certificate. On the date of settlement, payment for the Bonds shall be made in federal, or
equivalent, funds which shall be received at the offices of the City or Its designee not later than
12:00 Noon, Central Time_ Except as compliance with the terms of payment for the Bonds shall
have been made impossible by action of the City, or its agents, the purchaser shall be liable to
the issuer for any loss suffered by the City by reason of the purchasees non - compliance with
said terms for payment_
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CONTINUING DISCLOSURE
In accordance with SEC Rule 15c2- 12(b)(5), the City will undertake. pursuant to the resolution
awarding sale of the Bonds, to provide annual reports and notices of certain events. A
description of this undertaking Is set forth in the Official Statement. The purchasers obligation
to purchase the Bonds will be conditioned upon receiving evidence of this undertaking at or
prior to delivery of the Bonds.
OFFICiAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent
information relative to the Bonds, and said official Statement will serve as a nearly -final ' Official
Statement within the meaning of Rule 15c2 -12 of the Securities and Bxchange Commission.
For copies of the Official Statement or for any additional information prior to sale, any
prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated.
85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223 -3000.
The Official Statement, when further supplemented by an addendum or addenda specifying the
maturity dates, principal amounts and interest rates of the Bonds, together with any other
information required by law, shall constitute a "Final Official Statement" of the City with respect
to the Bonds, as that term Is defined in Rule 1502 -12. By awarding the Bonds to any
underwriter or underwriting syndicate sunmitting a proposal therefor, the City agrees that, no
more than seven business days after the date of such award, it shall provide without cost to the
senior managing underwriter of the syndicate to which the Bonds are awarded 60 copies of the
Official Statement and the addendum or addenda described above. The issuer designates the
senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for
• purposes of distributing copies of the Final Official Statement to each Participating Underwriter.
Any underwriter delivering a proposal with respect to the Bonds agrees thereby that If its
proposal is accepted by the City (i) it shall accept such designation and ('ii) it shall enter into a
contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring
the receipt by each such Participating Underwriter of the Final Official Statement.
Dated October 26, 1998 BY ORDER OF THE CiTY COUNCIL
Is/ Sharon Knutson
Clerk
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3. Springsted Incorporated is authorized and directed to negotiate the Bonds in
accordance with the foregoing Terms of Proposal. The City Council will meet at 7:00 o'clock P.M.
on Monday, November 23, 1998, to consider proposals on the Bands and take any other appropriate
acrion with respect to the Bonds.
The motion for the adoption of the foregoing resolution was duly seconded by
Councilmember , and upon vote being Taken thereon the following members voted
in favor of the motion:
and the following voted against:
t whereupon the resolution was declared duly passed and adopted.
SJB- 151937
39291.185
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•
STATE OF MINNESOTA )
COUNTY OF HENNEPIN
CITY OF BROOKLYN CENTER )
I, the undersigned, being the duly qualified and acting Cllerk of the City of Brooklyn
Center, Minnesora, hereby certify that I have carefully compared the attached and foregoing extract
of minutes of a regular meeting of the City Council of the City held on Monday, October 26, 1998,
with the original minutes on file in my office and the extract is a full, uue and correct copy of the
minutes, insofar as they relate to the issuance and sale of approximately $1,585,000 General
Obligation Star&Aid Road Refunding Bonds, Series 1998E of the City.
WITNESS My hand as City Clerk and the corporate seal of the City this day of
' 1998.
City Clerk
City of Brooklyn Center, Minnesota
(SEAL)
SIB- 151927
BI'.?91 -185
i
e
Recommendations
For
City of Brooklyn Center, Minnesota
$1,085,000
General Obligation Improvement Bonds, Series 1998A
$1,585,000
General Obligation State -Aid Road Refunding Bonds Series 1998B
9 9
Bonds,
Presented to:
Mayor Myrna Kragness
Members, City Council
Mr. Michael J. McCauley, City Manager
Mr. Charles R. Hansen, Finance Director
City of Brooklyn Center
6301 Shingle Creek Parkway
Brooklyn Center, MN 55430
SPRINGSTED
Public Finance Advisors
• Study No.: 130201
SPRINGSTED Incorporated
October 16, 1998
RECOMMENDATIONS
• Re: Recommendations for the Issuance of:
$1,085,000 General Obligation Improvement Bonds, Series 1998A (the "Improvement
Bonds ")
$1,585,000 General Obligation State -Aid Road Refunding Bonds, Series 19988 (the
"Refunding Bonds ")
(Together the "Bonds" or the "Issues ")
The Improvement Bonds are being issued to finance five improvement projects currently
underway within the City.
Proceeds of the Refunding Bonds will be used to refund in advance of maturity the 2001
through 2006 maturities of the City's $3,000,000 General Obligation State -Aid Road Bonds,
Series 1991 B, dated September 1, 1991 (the "1991 B Bonds "). We estimate that the Refunding
Bonds could be sold at a net interest rate of approximately 3.90 %, resulting in a savings to the
City, net of all costs of issuance, of approximately $121,012, or a present value savings of
$102,823.
We recommend the following for the Bonds:
1. Action Requested To establish the date and time of receiving
bids and establish the terms and conditions
of the offering.
2. Sale Date and Time Monday, November 23, 1998 until 10:30
A.M. with award by the City Council at 7:00
P.M. the same day.
3. Authority and Purpose for the Issues The Bonds are being issued pursuant to
Minnesota Statutes, Chapter 475. In
addition, the Improvement Bonds are being
issued pursuant to Minnesota Statutes,
Chapter 429 and the Refunding Bonds are
being issued pursuant to Minnesota
Statutes, Chapter 162.
4. Principal Amount of Offerings The Improvement Bonds - $1,085,000.
The Refunding Bonds - $1,585,000.
Included in the Terms of Proposal is a
provision that permits the City to increase or
reduce the principal in any of the maturities
in a total amount not to exceed $50,000.
This will allow for any necessary
adjustments to fund the escrow account
based on the final interest rates and
issuance costs.
5. Term Bonds — The Improvement Bonds We have made a provision in the terms of
• proposal to permit the underwriters bidding
on the Improvement Bonds to combine
multiple maturity years into a term bond,
subject to mandatory redemption on the
same maturity schedule provided in the
Terms of Proposal, attached to these
recommendations. The advantage to the
City is that it provides underwriters with the
flexibility to create a large block of bonds
that is more attractive to bond funds and
certain pension funds that deal only with
large blocks of bonds. Since the
Improvement Bonds are being offered on a
competitive basis and awarded on the lowest
true interest cost, the City will award the
Improvement Bonds to the best bid
regardless of whether term bonds are
chosen or not. We have found that
underwriters prefer this method because it
provides easier sale of the Bonds in large
blocks, reducing risk and allowing them to
lower their costs and the interest coupons.
6. Repayment Terms The Improvement Bonds — Semiannual
interest payments will be made on February
1 and August 1, beginning August 1, 1999.
• Principal is due February 1, 2000 through
2009.
The Refunding Bonds — Semiannual interest
payments will be made on April 1 and
October 1, beginning October 1, 1999.
Principal is due April 1, 2001 through 2006.
7. Source of Payment and Payment Cycles The Improvement Bonds - The Improvement
Bonds will be repaid from special
assessments filed against benefited
property. First -half collections of special
assessments will be used to make each
August 1 interest payment and second -half
collections, plus surplus first -half collections,
will be used to make each subsequent
February 1 principal and interest payment.
The Refunding Bonds — Interest payments
due through April 1, 2000 will be made from
funds in the escrow account. Thereafter,
the Refunding Bonds will be repaid from
State -aid allotments from the Minnesota
Department of Transportation, which are
currently pledged to the repayment of the
• 1991B Bonds.
Page 2
City of Brooklyn Center, Minnesota
October 16, 1998
8. Prepayment Provisions The Improvement Bonds — The City may
elect on February 1, 2005, and on any day
thereafter, to prepay the Improvement
Bonds due on or after February 1, 2006 at a
price of par plus accrued interest.
The Refunding Bonds — The City may elect
on April 1, 2004, and on any day thereafter,
to prepay the Refunding Bonds due on or
after April 1, 2005 at a price of par plus
accrued interest.
9. Credit Rating Comments An application will be made to Moody's
Investors Service for a rating on the Bonds.
Moody's currently rates the City "Al."
10. Federal Treasury Regulations Concerning
Tax - Exempt Obligations
(a) Bank Qualification Under Federal Tax Law, financial institutions
cannot deduct from income for federal
income tax purposes, income expense that
is allocable to carrying and acquiring tax -
exempt bonds. There is an exemption to
this for "bank qualified" bonds, which can be
so designated if the issuer does not issue
more than $10 million of tax exempt bonds
in a calendar year. Issues that are bank
qualified receive slightly lower interest rates
than issues that are not bank qualified.
These issues are designated as bank
qualified.
(b) Rebate Requirements All tax - exempt issues are subject to the
federal arbitrage and rebate requirements,
which require all excess earnings created by
the financing to be rebated to the U.S.
Treasury. The requirements generally cover
two categories: bond proceeds and debt
service funds. There are exemptions from
rebate in both of these categories.
Page 3
City of Brooklyn Center, Minnesota
October 16, 1998
Bond proceeds, defined generally as both
the original principal of the issue and the
investment earnings on the principal, have
6, 18 and 24 month spend -down exemption
periods. If all of the proceeds are expended
during one of those exemption periods, the
issuer is exempt from rebate and may retain
the excess earnings. The City should be
aware that this test is an "actual' test, not
one of "reasonable expectations" and you
will need to determine if the spend down
was met or if rebate may be required in
conjunction with the Improvement Bonds.
The City will not owe any rebate on the
investment of the Refunding Bonds because
the proceeds will be invested in an escrow
account at a yield less than the yield on the
Refunding Bonds.
(c) Bona Fide Debt Service Fund The City must maintain a bona fide debt
service fund for the Bonds or be subject to
yield restriction. This requires restricting the
investments held in the debt service fund to
the yield on the bonds and /or paying back
. excess investment earnings in the debt
service fund to the federal government. A
bona fide debt service fund is a fund for
which there is an equal matching of revenue
to debt service expense, with carry over
permitted equal to the greater of the
investment earnings in the fund during that
year or 1/12 the debt service of that year.
(d) Economic Life The average life of the Bonds cannot
exceed 120% of the economic life of the
projects to be financed. The economic life
of street and utility improvements is 20 years
and 50 years, respectively. The average life
of the Improvement Bonds is 5.54 years.
The average life of the Refunding Bonds is
calculated by taking the time elapsed from
the dated date of the 1991 B Bonds (7.25
years) and adding the average life of the
new issue (4.96 years) for a total average
life of 12.21 years. Both these Issues are
within the economic life requirements.
Page 4
(e) Federal Reimbursement Federal reimbursement regulations require
Regulations the City to make a declaration, within
• 60 days of the actual payment, of its intent
to reimburse itself from expenses paid prior
to the receipt of bond proceeds. It is our
understanding the City has taken whatever
actions are necessary to comply with the
federal reimbursement regulations in
regards to the Improvement Bonds.
11. Continuing Disclosure These Issues are subject to continuing
disclosure requirements. The SEC rules
require the City to undertake an annual
update of certain Official Statement
information and report any material events
to the national repositories. Springsted
currently provides continuing disclosure
services for the City under separate
contract. An amendment to that contract
adding these Issues has been provided to
City staff.
12. Attachments Composition of the Improvement Bonds
• Assessment Income Schedule for the
Improvement Bonds
• Debt Service Schedule for the
Improvement Bonds
Refunding Schedules for the Refunding
Bonds
• Terms of Proposals
DISCUSSION
The Improvement Bonds
The composition of the Improvement Bonds, prepared by City staff and Springsted, is shown on
page 7. Included in the principal amount of the Issue are the costs of issuance and the
allowance for discount bidding.
Pages 8 and 9 show the projection of assessment income. Assessments totaling $1,088,642 of
principal are expected to be filed in November of 1998 for first collection in 1999. Assessments
will be spread over a term of 10 years with even annual installments of principal and interest
charged on the unpaid balance at a rate of 6.5 %.
Page 10 shows the debt service schedule for the Improvement Bonds. Columns 1 through 7
show the years and amounts of principal and interest due on the Improvement Bonds, including
the 5% overlevy. The overlevy is required by State Statute as a protection to the City and the
bondholders in the event of delinquencies in the collection of special assessments for the
repayment of the Improvement Bonds. Column 8 shows the projection of assessment income
and column 9 shows the projected annual surplus of assessment collections.
Page 5
City of Brooklyn Center, Minnesota
October 16, 1998
The Refunding Bonds
This Issue is a crossover refunding, in which the proceeds of the Refunding Bonds are placed
in an escrow account with a major bank and invested in government securities. These
securities and their earnings are structured to pay interest on the Refunding Bonds until the call
date of the 1991 B Bonds (April 1, 2000), at which time the escrow account will cross over and
prepay the remaining principal of the 1991B Bonds. The City will continue to pay the debt
service on the 1991 B Bonds until the April 1, 2000 call date. Beginning with the October 1,
2000 interest payment the City will begin to make the reduced debt service payments on this
Issue, taking advantage of the lower interest rates.
We have attached a summary of the refunding that shows estimated savings for the refunding
of the 1991B Bonds. Page 12 shows the current debt service requirements for the 1991B
Bonds. Page 13 shows the total principal being refunded on the crossover date of April 1,
2000. Page 14 shows the principal and interest paid by the City until the crossover date. Page
15 shows the principal and estimated interest rates for the new Issue. Page 16 (column 6)
shows the estimated annual savings to the City after the crossover date.
Respectfully submitted,
rcy GAa
SPRINGSTED Incorporated
Im
Provided to Staff:
a) Contract Amendment for Continuing Disclosure Services
Page 6
CITY OF BROOKLYN CENTER
ESTIMATE OF BONDING NEEDS FOR THE YEAR 1998
Belivue St. Al's 68th & Lee J. Martin Drive James & 67th PROJECT
Streets/Storm Streets/Storm Street Street Street TOTALS
LEVY NUMBER 14359/14360 14361/14362 14278 14279 14280
Construction Costs 2,332,384 480,443 179,582 136,706 164,910 3,294,025
Contingency 107,118 41,069 17,276 12,958 15,631 194,052
Total Construction Costs 2,439,502 521,512 196,858 149,664 180,541 3,488,077
Paid from Cash Reserves and
Current Year Revenues 1,873.982 275.968 0 20,502 29.573 2.200.025
Gross Special Assessments 565,520 245,544 196,858 129,162 150,968 1,288,052
Deletions 0 0 0 0 0 0
Senior Deferral 571 0 0 0 0 571
Assessments on City property 40,950 8,190 0 0 0 49,140
Net Special Assessments 523,999 237,354 196,858 129,162 150,968 1,238,341
Estimated S.A. Prepayments (15 %) 78,600 47,382 0 0 0 125,982
Actual Prepayments 0 0 23,726 29,740 0 53.466
Special Assess Bond Needs 445,399 189,972 173,132 99,422 150,968 1,058,893
Property Tax Bond Needs 0 0 0 0 0 0
Project Costs to be Financed 445,399 189,972 173,132 99,422 150,968 1,058,893
Plus: Costs of Issuance 7,950 3,390 3,090 1,775 2,695 18,900
Plus: Allowance for Discount Bidding 4,564 1,946 1,774 1,019 1,547 10,850
Less: Investment Earnings 3t ,643)
Total Bond Issue 1,085,000
Assessments
Special Assess Bond Needs 445,399 189,972 173,132 99,422 150,968 1,058,893
- Plus: Costs of Issuance 7,950 3,390 3,090 1,775 2,695 18,899
co
Pius Allowance for Discount Bidding 4,564 1,946 1.774 1 1,547 10.849
cn
Total Assessments 457,913 195,308 177,996 102,215 155,210 1,088,642
Prepared by City Staff and Springsted Incorporated 10/12/98 fAusers\brenda \brookc98.x1s
• • 0 .
CITY OF BROOKLYN CENTER, MINNESOTA Prepared October 12, 1998
G.O. Improvement Bonds, Series 1998A By SPRINGSTED Incorporated
Page 1 of 2
PROJECTED ASSESSMENT INCOME
Bellvue St. Al's Streets 68th & Lee Street
Filing Date: 11/15/1998 Filing Date: 11/15/1998 Filing Date: 11/15/1998
Filing Collect Interest Interest Interest
Year Year Principal @ 6.500% Total Principal @ 6.500% Total Principal @ 6.500% Total
1998 1999 45,791 33,597a 79,388 19,531 14 33 17,800 13,060c 30,860
1999 2000 45 26 72,579 19 11,426 30 17,800 10,413 28,213
2000 2001 45,791 23,812 69,603 19,531 10,156 29,687 17,800 9,256 27,056
2001 2002 45,791 20,835 66 19,531 8,886 28,417 17,800 8 25,899
2002 2003 45 17 63,650 19,531 7,617 27,148 17,800 6,942 24,742
2003 2004 45 14 60 19,531 6 25,878 17 5 23
2004 2005 45,791 11,906 57,697 19,531 5,078 24,609 17,800 4,628 22,428
2005 2006 45,791 8 54,720 19,531 3,808 23,339 17 3,471 21,271
2006 2007 45,791 5,953 51,744 19,531 2 22,070 17,800 2,314 20,114
2007 2008 45 2,977 48,771 19 1,269 20,798 17,796 1,157 18
TOTALS 457,913 167,538 625 195,308 71,456 266,764 177 65,125 243021
a) Includes interest from filing b) Includes interest from filing c) Includes interest from filing
date to 12/31/1999. date to 12/31/1999. date to 12/31/1999.
c�
m
CITY OF BROOKLYN CENTER, MINNESOTA Prepared October 12, 1998
G.O. Improvement Bonds, Series 1998A By SPRINGSTED Incorporated
Page 2 of 2
PROJECTED ASSESSMENT INCOME
J. Martin Drive James & 67th Street - - - - T 0 T A L - - - - -
Filing Date: 11/15/1998 Filing Date: 11/15/1998
Filing Collect Interest Interest
Year Year Principal @ 6.500% Total Principal @ 6.500% Total Principal Interest Total
- - - -- - - - - -- --- - - - - -- -- - - - - -- - - - -- --- - - - - -- -- - - - - -- - - - -- - - - - -- -- - - - - -- - - - --
1998 1999 10,222 7,500a 17,722 15,521 11,388b 26,909 108,865 79,875 188,740
1999 2000 10,222 5,980 16,202 15,521 9,080 24,601 108,865 63 172,552
2000 2001 10 5 15 15,521 8 23,592 108 56,610 165,475
2001 2002 10,222 4 14 15,521 7,062 22,583 108,865 49,533 158,398
2002 2003 10,222 3 14 15,521 6,053 21,574 108,865 42,457 151,322
2003 2004 10,222 3,322 13,544 15 5,044 20,565 108,865 35,380 144,245
2004 2005 10,222 2,657 12,879 15,521 4,035 19,556 108,865 28,304 137,169
2005 2006 10,222 1,993 12,215 15,521 3,027 18 108,865 21,228 130,093
2006 2007 10,222 1,329 11,551 15,521 2,018 17,539 108,865 14 123,018
2007 2008 10,217 664 10 15,521 1,009 16,530 108 7,076 115,933
TOTALS 102,215 37,397 139,612 155,210 56,787 211,997 1,088,642 398 1,486,945
a) Includes interest from filing b) Includes interest from filing
date to 12/31/1999. date to 12/31/1999.
w
co
m
cfl
CITY OF BROOKLYN CENTER, MINNESOTA Prepared October 12, 1998
G.O. Improvement Bonds, Series 1998A By SPRINGSTED Incorporated
12- 1 -1998
*re: 2- 1
First Interest: 8- 1 -1999
Total Projected
Year of Year of Principal 105% Assessment Annual
Levy Mat. Principal Rates Interest & Interest of Total Income Surplus
(1) (2) (3) (4) (5) (6) (7) (8) (9)
1998 2000 120,000 3.55% 47 167,648 176,030 188,740 12,710
1999 2001 120,000 3.60% 36,581 156,581 164,410 172 8,142
2000 2002 115,000 3.65% 32,261 147,261 154 165 10,851
2001 2003 115,000 3.70% 28,063 143,063 150,216 158,398 8082
2002 2004 110,000 3.75% 23,808 133,808 140,498 151,322 10,824
2003 2005 105,000 3.80% 19,683 124,683 130,917 144,245 13
2004 2006 105,000 3.85% 15,693 120,693 126,728 137,169 10,441
2005 2007 100 3.90% 11,650 111,650 117,233 130,093 12,860
2006 2008 100,000 3.95% 7,750 107,750 113,138 123 9,880
2007 2009 95,000 4.00% 3 98,800 103,740 115,933 12,193
TOTALS: 1 226 1,311,937 1,377,534 1,486,945
Bond Years: 5,910.83 Annual Interest: 226,937
Avg. Maturity: 5.45 Plus Discount: 10,849
Annual Rate: 3.839% Net Interest: 237,786
. Rate: 4.043% N.I.C. Rate: 4.023%
Interest rates are estimates; changes may cause significant alterations of this schedule.
The actual underwriter's discount bid may also vary.
i
Page 10
•
City of Brooklyn Center, Minnesota
G.O. Refunding Bonds, Series 1998
Full Crossover Advance Refunding of
G.O. State Aid Road Bonds, Series 1991 B
Even Annual Savings Structure
Issuer Funds Required: $0.00
Date of Bonds: 12/01/98
Delivery Date: 12/15/98
Refunded Call Date: 04/01/2000
1st Callable Date: 04/01/2001
•
Comparison: Refunded Refunding
Principal: 1,550,000 1,585,000
Bond Years: 7,796.67 7,858.33
Avg. Maturity: 5.030 4.958
N IC: 6.477% 3.902%
Tvta1 Net Savings:''' 121
Present Value Savings. 102,823.06
As % of P.V. Ref. Int.: 31.76
As Ola of P.V. Ref. D /S.: 6.371'
Prepared: 10/13/98
By SPRINGSTED Incorporated
Page 11
GdaLv of Brooklyn Center, Minnesota Prepared: 10/13/98
State Aid Road Bonds, Series 19913 By SPRINGSTED Incorporated
9 9 1sting Debt Service
Schedule A
Date Principal Rate Interest Semi- Annual Annual
04/01/99 190,000.00 5.950% 61,606.25 251,606.25 251,606.25
10/01/99 55,953.75 55,953.75
04/01/2000 205,000.00 6.050% 55,953.75 260,953.75 316,907.50
10/01/2000 49,752.50 49,752.50
04/01/2001 220,000.00 6.150% 49,752.50 269,752.50 319,505.00
10 /01 /2001 42,987.50 42,987.50
04/01/2002 230,000.00 6.250% 42,987.50 272,987.50 315,975.00
10/01/2002 35,800.00 35,800.00
04/01/2003 245,000.00 6.350% 35,800.00 280,800.00 316,600.00
10/01/2003 28,021.25 28,021.25
04/01/2004 265,000.00 6.450% 28,021.25 293,021.25 321,042.50
10/01/2004 19,475.00 19,475.00
04/01/2005 285,000.00 6.550% 19,475.00 304,475.00 323,950.00
10/01/2005 10,141.25 10,141.25
04/01/2006 305,000.00 6.650% 10,141.25 315,141.25 325,282.50
•
l eals 1,945,000.00 545,868.75 2,490,868.75 2,490,868.75
Bond Years: 8,133.33 All lower calculations Refunded Bonds Only
Avg. Mat..: 4.182 are made from the date Avg. Mat..: 5.03
NIC........ 6.459% of the refunding bonds NIC........ 6.477
Page 12
'ty of Brooklyn Center, Minnesota Prepared: 10/13/98
. State Aid Road Bonds, Series 1991B By SPRINGSTED Incorporated
unded Principal and any Call Premium
Schedule B
Date Principal Premium Semi - Annual Annual
04/01/2000 1,550,000.00 1,550,000.00 1,550,000.00
•
�als 1,550,000.00 1,550,000.00 1,550,000.00
Call Date .............: 04/01/2000 This portion will be paid by the escrow.
First Date Called.....: 04/01/2001 The escrow will also pay the interest on
Call Premium..........: the refunding bonds thru the call date.
Page 13
c Y Y
of Brooklyn Center Minnesota Prepared: 10/13/98
State Aid Road Bonds, Series 1991B By SPRINGSTED Incorporated
,- Refunded Principal and Non - Refunded Interest
Schedule C
Date Principal Interest Semi - Annual Annual
606.25
61 606.25 251 606.25 251
04/01/99 190,000.00 ,
10/01/99 55,953.75 55,953.75
04/01/2000 205,000.00 55,953.75 260,953.75 316,907.50
�als 395,000.00 173,513.75 568,513.75 568,513.75
Call Date .............: 04/01/2000 This portion will be paid by the issuer.
First Date Called.....: 04/01/2001 The issuer will also pay debt service on
Call Premium..........: the refunding bonds after the call date.
Page 14
y of Brooklyn Center, Minnesota Prepared: 10/13/98
Refunding Bonds, Series 1998 By SPRINGSTED Incorporated
unding Debt Service
Schedule D
Date Principal Rate Interest Semi - Annual Annual
10/01/99 49,283.33 49,283.33 *
04/01/2000 29,570.00 29,570.00 * 78,853.33
10/01/2000 29,570.00 29,570.00
04/01/2001 240,000.00 3.600% 29,570.00 269,570.00 299,140.00
10/01/2001 25,250.00 25,250.00
04/01/2002 245,000.00 3.650% 25,250.00 270,250.00 295,500.00
10/01/2002 20,778.75 20,778.75
04/01/2003 255,000.00 3.700% 20,778.75 275,778.75 296,557.50
10/01/2003 16,061.25 16,061.25
04/01/2004 270,000.00 3.750% 16,061.25 286,061.25 302,122.50
10/01/2004 10,998.75 10,998.75
04/01/2005 280,000.00 3.800% 10,998.75 290,998.75 301,997.50
10/01/2005 5,678.75 5,678.75
04/01/2006 295,000.00 3.850% 5,678.75 300,678.75 306,357.50
•
leals 1,585,000.00 295,528.33 1,880,528.33 1,880,528.33
Bond Years: 7,858.33 * Paid by escrow. Bond Date.: 12/01/98
Avg. Mat..: 4.958 All other payments Delivery..: 12/15/98
NIC.......: 3.902% made by the issuer. Bond Yield: 3.75413%
Page 15
City of Brooklyn Center, Minnesota Prepared: 10/13/98
W Refunding Bonds, Series 1998 By SPRINGSTED Incorporated
al Savings Analysis
Schedule E
Non- Refunded Refunding Total New Existing Savings
Date Debt Service Debt Service Debt Service Debt Service or (Loss)
(1) (2) (3) . (4) (5) (6)
04/01/99 251,606.25 251,606.25 251,606.25
10/01/99
04/01/2000 316,907.50 316,907.50 316,907.50
10/01/2000
04/01/2001 299 299,140.00 319,505.00 20,365.00
10/01/2001
04/01/2002 295,500.00 295,500.00 315,975.00 20,475.00
10/01/2002
04/01/2003 296,557.50 296,557.50 316,600.00 20,042.50
10/01/2003
04/01/2004 302,122.50 302,122.50 321,042.50 18,920.00
10/01/2004
04/01/2005 301,997.50 301,997.50 323,950.00 21,952.50
10/01/2005
04/01/2006 306,357.50 306,357.50 325,282.50 18,925.00
�als 568,513.75 1,801,675.00 2,370,188.75 2,490,868.75 120,680.00
Present Value Rate...: 3.75413% Excess Proceeds......: 332.67
Present Value Savings: 102,823.06 Funds to Sinking Fund:
As % of P.V. Ref. D /S: 6.37% Total Net Savings....: 121,012.67
Page 16
THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS
ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS:
• TERMS OF PROPOSAL
$1,085,000
CITY OF BROOKLYN CENTER, MINNESOTA
GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1998A
(BOOK ENTRY ONLY)
Proposals for the Bonds will be received on Monday, November 23, 1998, until 10:30 A.M.,
Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint
Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award
of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day.
I
SUBMISSION OF PROPOSALS
Proposals may be submitted in a sealed envelope or by fax (651) 223 -3002 to Springsted.
Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the
time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal
price and coupons, by telephone (651) 223 -3000 or fax (651) 223 -3002 for inclusion in the
submitted Proposal. Springsted will assume no liability for the inability of the bidder to reach
Springsted prior to the time of sale specified above. All bidders are advised that each Proposal
• shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds
regardless of the manner of the Proposal submitted.
DETAILS OF THE BONDS
The Bonds will be dated December 1, 1998, as the date of original issue, and will bear interest
payable on February 1 and August 1 of each year, commencing August 1, 1999. Interest will
be computed on the basis of a 360 -day year of twelve 30 -day months.
The Bonds will mature February 1 in the years and amounts as follows:
2000 $120,000 2003 $115,000 2006 $105,000 2008 $100,000
2001 $120,000 2004 $110,000 2007 $100,000 2009 $ 95,000
2002 $115,000 2005 $105,000
Proposals for the Bonds may contain a maturity schedule providing for a combination of serial
bonds and term bonds, provided that no serial bond may mature on or after the first mandatory
sinking fund redemption date of any term bond. All term bonds shall be subject to mandatory
sinking fund redemption and must conform to the maturity schedule set forth above at a price of
par plus accrued interest to the date of redemption. In order to designate term bonds, the
proposal must specify "Last Year of Serial Maturities" and "Years of Term Maturities" in the
spaces provided on the Proposal Form.
Page 17
BOOK ENTRY SYSTEM
• The Bonds will be issued by means of a book entry system with no physical distribution of
Bonds made to the public. The Bonds will be issued in fully registered form and one Bond,
representing the aggregate principal amount of the Bonds maturing in each year, will be
registered in the name of Cede & Co. as nominee of The Depository Trust Company ( "DTC "),
New York, New York, which will act as securities depository of the Bonds. Individual purchases
of the Bonds may be made i principal amount of 000 or an multiple thereof y a e n the p c pal amo $5, y ultipl of a single
maturity through book entries made on the books and records of DTC and its participants.
Principai and interest are payable by the registrar to DTC or its nominee as registered owner of
the Bonds. Transfer of principal and interest payments to participants of DTC will be the
responsibility of DTC; transfer of principal and interest payments to beneficial owners by
participants will be the responsibility of such participants and other nominees of beneficial
owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the
Bonds with DTC.
REGISTRAR
The City will name the registrar which shall be subject to applicable SEC regulations. The City
will pay for the services of the registrar.
OPTIONAL REDEMPTION
The City may elect on February 1, 2005, and on any day thereafter, to prepay Bonds due on or
after February 1, 2006. Redemption may be in whole or in part and if in part at the option of the
City and in such manner as the City shall determine. If less than all Bonds of a maturity are
• called for redemption, the City will notify DTC of the particular amount of such maturity to be
prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to
be redeemed and each participant will then select by lot the beneficial ownership interests in
such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest.
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. In addition the City will pledge special
assessments against benefited property. The proceeds will be used to finance various
improvements within the City.
TYPE OF PROPOSALS
Proposals shall be for not less than $1,074,151 and accrued interest on the total principal
amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ( "Deposit ") in
the form of a certified or cashier's check or a Financial Surety Bond in the amount of $10,850,
payable to the order of the City. If a check is used, it must accompany each proposal. If a
Financial Surety Bond is used, it must be from an insurance company licensed to issue such a
bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to
Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must
identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the
Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is
required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's
check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central
• Time, on the next,business day following the award. If such Deposit is not received by that
time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement.
The City P will deposit the check of the purchaser, the amount of which will be deducted at
Page 18
settlement and no interest will accrue to the purchaser. In the event the purchaser fails to
comply with the accepted proposal, said amount will be retained by the City. No proposal can
be withdrawn or amended after the time set for receiving proposals unless the meeting of the
• City scheduled for award of the Bonds is adjourned, recessed, or continued to another date
without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or
1/8 of 1 %. Rates must be in ascending order. Bonds of the same maturity shall bear a single
rate from the date of the Bonds to the date of maturity. No conditional proposals will be
accepted.
AWARD
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true
interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in
accordance with customary practice, will be controlling.
The City will reserve the right to: (i) waive non - substantive informalities of any proposal or of
matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals
without cause, and, (iii) reject any proposal which the City determines to have failed to comply
with the terms herein.
BOND INSURANCE AT PURCHASER'S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment
therefore at the option of the underwriter, the purchase of any such insurance policy or the
issuance of any such commitment shall be at the sole option and expense of the purchaser of
the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of
insurance shall be paid by the purchaser, except that, if the City has requested and received a
® rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating
agency fees shall be the responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the
purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on
the Bonds.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the
Bonds, but neither the failure to print such numbers on any Bond nor any error with respect
thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the
Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers
shall be paid by the purchaser.
Page 19
SETTLEMENT
• Within 40 days following the date of their award, the Bonds will be delivered without cost to the
purchaser at a place mutually satisfactory to the City and the purchaser. Delivery will be
subject to receipt by the purchaser of an approving legal opinion of Kennedy & Graven,
Chartered of Minneapolis, Minnesota, and of customary closing papers, including a no- litigation
certificate. On the date of settlement, payment for the Bonds shall be made in federal, or
equivalent, funds which shall be received at the offices of the City or its designee not later than
12:00 Noon, Central Time. Except as compliance with the terms of payment for the Bonds shall
have been made impossible by action of the City, or its agents, the purchaser shall be liable to
the City for any loss suffered by the City by reason of the purchaser's non-compliance with said
terms for payment.
CONTINUING DISCLOSURE
In accordance with SEC Rule 15c2- 12(b)(5), the City will undertake, pursuant to the resolution
awarding sale of the Bonds, to provide annual reports and notices of certain events. A
description of this undertaking is set forth in the Official Statement. The purchaser's obligation
to purchase the Bonds will be conditioned upon receiving evidence of this undertaking at or
prior to delivery of the Bonds.
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent
information relative to the Bonds, and said Official Statement will serve as a nearly -final Official
Statement within the meaning of Rule 15c2 -12 of the Securities and Exchange Commission.
For copies of the Official Statement or for any additional information prior to sale, any
. prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated,
85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223 -3000.
The Official Statement, when further supplemented by an addendum or addenda specifying the
maturity dates, principal amounts and interest rates of the Bonds, together with any other
information required by law, shall constitute a "Final Official Statement" of the City with respect
to the Obligations, as that term is defined in Rule 15c2 -12. By awarding the Obligations to any
underwriter or underwriting syndicate submitting a proposal therefor, the Issuer agrees that, no
more than seven business days after the date of such award, it shall provide without cost to the
senior managing underwriter of the syndicate to which the Obligations are awarded 50 copies of
the Official Statement and the addendum or addenda described above. The Issuer designates
the senior managing underwriter of the syndicate to which the Obligations are awarded as its
agent for purposes of distributing copies of the Final Official Statement to each Participating
Underwriter. Any _underwriter delivering a proposal with respect to the Obligations agrees
thereby that if its proposal is accepted by the Issuer (i) it shall accept such designation and (ii) it
shall enter into a contractual relationship with all Participating Underwriters of the Obligations
for ur oses of assuring the receipt b each such Participating nderwrit r Fin
P P g p y c U e of the al Official
Statement.
Dated "October 26, 1998 BY ORDER OF THE CITY COUNCIL
/s/ Sharon Knutson
Clerk
Page 20
THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS
ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS:
• TERMS OF PROPOSAL
$1,585,000'`
CITY OF BROOKLYN CENTER, MINNESOTA
GENERAL OBLIGATION STATE -AID ROAD REFUNDING BONDS,
SERIES 19988
(BOOK ENTRY ONLY)
Proposals for the Bonds will be received on Monday, November 23, 1998, until 10:30 A.M.,
Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint
Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award
of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day.
SUBMISSION OF PROPOSALS
Proposals may be submitted in a sealed envelope or by fax (651) 223 -3002 to Springsted.
Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the
time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal
price and coupons, by telephone (651) 223 -3000 or fax (651) 223 -3002 for inclusion in the
submitted Proposal. Springsted will assume no liability for the inability of the bidder to reach
• Springsted prior to the time of sale specified above. All bidders are advised that each Proposal
shall be deemed to constitute a contract between the bidder and the Issuer to purchase the
Bonds regardless of the manner of the Proposal submitted.
DETAILS OF THE BONDS
The Bonds will be dated December 1, 1998, as the date of original issue, and will bear interest
payable on April 1 and October 1 of each year, commencing October 1, 1999. Interest will be
computed on the basis of a 360 -day year of twelve 30 -day months.
The Bonds will mature April 1 in the years and amounts as follows:
2001 $240,000 2003 $255,000 2005 $280,000
2002 $245,000 2004 $270,000 2006 $295,000
The City reserves the right, after proposals are opened and prior to award, to increase or reduce the
principal amount of the Bonds offered for sale. Any such increase or reduction will be in a total
amount not to exceed $50,000 and will be made in multiples of $5,000 in any of the maturities. In the
event the principal amount of the Bonds is increased or reduced, any premium offered or any discount
taken by the successful bidder will be increased or reduced by a percentage equal to the percentage
by which the principal amount of the Bonds is increased or reduced.
I
Page 21
BOOK ENTRY SYSTEM
e The Bonds will be issued by means of a book entry system with no physical distribution of
Bonds made to the public. The Bonds will be issued in fully registered form and one Bond,
representing the aggregate principal amount of the Bonds maturing in each year, will be
registered in the name of Cede & Co. as nominee of The Depository Trust Company ( "DTC"),
New York, New York, which will act as securities depository of the Bonds. Individual purchases
of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single
maturity through book entries made on the books and records of DTC and its participants.
Principal and interest are payable by the registrar to DTC or its nominee as registered owner of
the Bonds. Transfer of principal and interest payments to participants of DTC will be the
responsibility of DTC; transfer of principal and interest payments to beneficial owners by
participants will be the responsibility of such participants and other nominees of beneficial
owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the
Bond with DTC.
REGISTRAR
The City will name the registrar which shall be subject to applicable SEC regulations. The City
will pay for the services of the registrar.
OPTIONAL REDEMPTION
The City may elect on April, 1, 2004, and on any day thereafter, to prepay Bonds due on or
after April 1, 2005. Redemption may be in whole or in part and if in part at the option of the
Issuer and in such manner as the City shall determine. If less than all Bonds of a maturity are
called for redemption, the City will notify DTC of the particular amount of such maturity to be
prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to
be redeemed and each participant will then select by lot the beneficial ownership interests in
such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest.
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. In addition the City will pledge
State -aid allotments from the Minnesota Department of Transportation. The proceeds will be
used to refund in advance of maturity the 2001 through 2006 maturities of the City's $3,000,000
General Obligation State -Aid Road Bonds, Series 1991 B, dated September 1, 1991.
TYPE OF PROPOSALS
Proposals shall be for not less than $1,573,905 and accrued interest on the total principal
amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ( "Deposit ") in
the form of a certified or cashier's check or a Financial Surety Bond in the amount of $15,850,
payable to the order of the Issuer. If a check is used, it must accompany each proposal. If a
Financial Surety Bond is used, it must be from an insurance company licensed to issue such a
bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to
Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must
identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the
Obligations are awarded to an underwriter using a Financial Surety Bond, then that purchaser is
required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's
check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central
Time, on the next business day following the award. If such Deposit is not received by that
time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement.
Page 22
The City will deposit the check of the purchaser, the amount of which will be deducted at
settlement and no interest will accrue to the purchaser. In the event the purchaser fails to
comply with the accepted proposal, said amount will be retained by the City. No proposal can
be withdrawn or amended after the time set for receiving proposals unless the meeting of the
City scheduled for award of the Bonds is adjourned, recessed, or continued to another date
without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or
1/8 of 1 %. Rates must be in ascending order. Bonds of the same maturity shall bear a single
rate from the date of the Bonds to the date of maturity. No conditional proposals will be
accepted.
AWARD
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true
interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in
accordance with customary practice, will be controlling.
The City will reserve the right to: (i) waive non - substantive informalities of an proposal r
y o of
matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals
without cause, and, (iii) reject any proposal which the City determines to have failed to comply
with the terms herein.
BOND INSURANCE AT PURCHASER'S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment
therefor at the option of the underwriter, the purchase of any such insurance policy or the
issuance of any such commitment shall be at the sole option and expense of the purchaser of
the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of
insurance shall be paid by the purchaser, except that, if the City has requested and received a
i
ratn on the Bonds from a rating 9 a i agency, the City will a that rating ate fee. An
• 9 9 Y tY pay 9 Y other rating
agency fees shall be the responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the
purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on
the Bonds.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the
Bonds, but neither the failure to print such numbers on any Bond nor any error with respect
thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the
Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers
shall be paid by the purchaser.
SETTLEMENT
Within 40 days following the date of their award, the Bonds will be delivered without cost to the
purchaser at a place mutually satisfactory to the Issuer and the purchaser. Delivery will be
subject to receipt by the purchaser of an approving legal opinion of Kennedy & Graven,
Chartered of Minneapolis, Minnesota, and of customary closing papers, including a no- litigation
certificate. On the date of settlement, payment for the Bonds shall be made in federal, or
equivalent, funds which shall be received at the offices of the City or its designee not later than
12:00 Noon, Central Time. Except as compliance with the terms of payment for the Bonds shall
• have been made impossible by action of the City, or its agents, the purchaser shall be liable to
the Issuer for any loss suffered by the City by reason of the purchaser's non - compliance with
said terms for payment.
Page 23
City Council Agenda Item No. 8b
•
•
October 22, 1998
MEMO
TO: Michael I McCauley, City Manager
FROM: A. Chambers, Assistant City Manager/HR Director
SUBJECV Award of Bid for West Fire Station
Enclosed, please find a faxed recommendation from Dave Hansen of the Bossardt Corporation for
award of a masonry bid on the West Fire Station project. Mr. Hansen recommends award of the
bid to Axel H. Ohman, Inc in the amount of $39,000.
A resolution has been prepared for the City Council's approval at the October 26, 1998 meeting
so that this bid can be awarded. This award continues the process of awarding bids as they are
reviewed and approved by the project manager for the continued construction of the West Fire
Station project.
- 21' 98(WED) 14:50 BOSSARDT CORPORATION TEL:831 5408 P, 001
t on
ROSSARDT COR PnR /0'10N
P-* 0 - 1 consrrurrion Managers
October 21, 1998 Post -!t* Fax Note 7671 Dare j0 # of
To 00 From (-,-�+
CoJDept. 2bxe. S oi
S
City of Brooklyn Center Phone Phone N
6301 Shingle Creek Parkway Fax ft Fax #
Brooklyn Center, Minnesota 55430
ATTENTION: Michael McCaulev
RE: BROOKLYN CENTER WEST FIRE STATION
RECOMMENDATION FOR CONTRACT AWARD
Dear Mr, McCauley:
Based on bid results and apparent low bidder, we are making the following recommendation for
award. Listed below are the bid results for the West Fire Station, Bid Package 41, of which we
are seeking approval at the October 26, 1998, City Council Meeting,
• W '
e have reviewed this masonry package with the contractor and found them to be in compliance
with the scope of work and the budget.
We recommend award for the masonry work to be performed at Fire Station West as stated
below:
Bid Category 1.08 - Masonry West Fire Station,
Axel H. Ohman, Inc. Base Bid $39,000.00
Minneapolis, MN 55419
Approval of the above referenced contract will allow this project to proceed on schedule,
Yours very trul ,
.,
Dave Hanson
Senior Project Manager
DH:dg
cc: Jane Chambers
i Al Mjorud
74UU Mcrrn Nvulrvmr! • Suite 400 Mbuieap016, AIN -5543 9-2326 . (612) 83 -5.108 • (860) 290.0119 • Fax (612) 8.11.1265
i IV ° •°
• adoption: Member introduced the following resolution and moved its
RESOLUTION NO.
RESOLUTION ACCEPTING BID, AND AWARDING CONTRACT, IMPROVEMENT
PROJECT NO. 1998 -10
W EREAS, the City Council established Improvement Project 1998 -10, Demolition
and Construction of new West Fire Station, and 1998 -11 East Fire Station Remodeling by Resolution
97 -205,
WHEREAS, the City Council hired the Bossardt Company to perform construction
management duties on these two projects and Bossardt Company has submitted recommendations
for approval of bid package #1, a portion of the bids for both West Fire and East Fire Station
projects,
WHEREAS, the following bid was received and opened on September 2, 1998, for bid
package # 1 on Improvement Project No 1998 -10 and 1998 -11, and this bid has been reviewed by
Bossardt Company in its capacity as Construction Manager on the project, and has been
recommended for approval by the City Council,
i
West Fire Station:
1.08 - Masonry West Fire Station
Axel H. Ohman, Inc. Base Bid $39,000.00
Minneapolis, MN 55419
WHEREAS, Bossardt Company has advised the City Council that the above contractors are the
lowest responsible bidders,
The Mayor and City Manager are hereby authorized to direct Bossardt Company to proceed with
development of the contract and the administration of the contract for the above bid in accordance
with Bossardt duties as Construction Manager on 1998 -10 and 1998 -11 Improvement projects.
Date Mayor
ATTEST:
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
•
City Council Agenda Item No. 9
1
•
Office of the City .Manager
City of Brooklyn Center
A great place to start. A great place to stay.
Michael I McCauley
City Manager
MEMORANDUM
TO: Mayor Kragness, Councilmembers Carmody, H* om, L and ppe
FROM: Michael J. McCauley, City Manager
DATE: October 22, 1998
SUBJECT: Senator Rod Grams: National Night Out Award
On Monday night, a representative from Senator Grams' office will present Brooklyn Center with an award
for participation in National Night Out. The award is from the National Association of Town Watch which
organizes the event each year.
6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300
Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494
An Afrmative Action /Equal Opportunities Employer