HomeMy WebLinkAbout1998 11-30 CCP Work Session AGENDA
CITY COUNCIL WORK SESSION
NOVEMBER - 30,1998
7:00 P.M.
CONFERENCE ROOM B
1. Proposed 1999 Meeting Schedule .
2. New Council Member orientation
3. North Metro Mayors meeting
4. Heritage Book: Historical Society request for Patron participation ($500
5. Review of General Fund Budget and Truth in Taxation Hearing
6. Review of Earle Brown Heritage Center building project
7. Earle Brown Heritage Center Budget
• 8. Golf Course: loan repayment
9. Water, Sanitary Sewer, Storm Sewer and Recylcing policies
10. Earle Brown Catering
11. Miscellaneous
•
E V CONSULTANTS AND CONSTRUCTION MANAGERS VALUE MANAGEMENT SYSTEMS PAGE 1
OWNER : CITY OF BROOKLYN CENTER DATE_: 23- Nov -98
PROJ. NAME: : EARLE BROWN HERITAGE CENTER - ADDITIONS / RENOVATIONS BUDGET REPORT NO. 1 REV. #_: 1
PROD. LOC. : BROOKLYN CENTER, MN PROD. #_: 9913
TITLE : MONTHLY BUDG UPDATE FILE #_ BUDGE 1
(1) (2) ( ( (6) ( ( ( ( ( (11) (12) (14) (15)
REVISED ESTIMATE TOTAL BUDGET CHANGE FROM POTENTIAL
BUDGET BID DIV. CHANGE TO BUDGET PENDING / C.O.'S C.O.'S VARIANCE PREV. REPORT COST SAVINGS
CODE NO. DESCRIPTION CO NTRACTOR BUDGET BUDGET (4 +5) CONTRACT Not Awarded INITIATED APPROVED (7 +8 + 9 + 10) (6 -11) ( 12 -13)
100 -ADMINISTRATION
01 -20 -0101 Ai VE0 Paid ttct;ity of bro dyrl Cetfte esiimW® # 0 140,000 0 140,000 0 0 140,000 0 0 140,3
01 -20 -0102 A02 -EB Land Purchase Budget 560,000 0 560,000 560,000 0 0 0 560,000 A 0
01 -20 -0103 A03-EB 'Pmpiky SnteS9ttL td x89(15 } -, � 13.3�b 0 13,358 13,358 0 0 0 13,358 0 0
ADMINISTRATION SUBTOTAL = => 713,358 0 713,358 573,358 140,000 0 0 713,358 0 0 153,358
200 - PROFESSIONAL SERVICES
02 -20 -0201 B01 -EB Architect / Engineering Fees Blumentals /Architecture, Inc. 89,250 0 89,250 85,784 3,466 0 0 89,250 0 0
02- 20-0202 B02 -EB Legal / Consulting Fees Various Vendors 3,000 0 3,000 1,744 1,256 0 0 3,000 0 0
02 -20 -0203 B03 -EB Parking Lot Engineering Fee City of Brooklyn Center 5,500 0 5,500 4,978 522 0 0 5,500 0 0
02 -20 -0204 B04 -EB Soil Borings STS Consultants 4,577 0 4,577 4,577 0 0 0 4,577 0 0
02 -20 -0205 B05 -EB Building Survey / Parking Lot Surveying Hakanson Anderson Assoc. 15,000 0 15,000 13,640 1,360 0 0 15,000 0 0
PROFESSIONAL SERVICES SUBTOTAL =_> 117,327 0 117,327 110,723 6,604 0 0 117,327 0 0 0
300 - CONSTRUCTION COSTS
03 -01 -0301 C01 -EB Construction Management Services E &V Construction Managers 75,000 0 75,000 69,000 6,000 0 0 75,000 0 0
03 -02 -1021 1021 -EB Site Grading and Site Utilities; Asphalt Thomas and Sons Construction 272,263 0 272,263 272,263 1,753 0 0 274,016 (1,753) (1,753)
Paving and Site Concrete
03 -03 -1161 1161 -EB Parking Lot Electrical Gephart Electric 54,200 0 54,200 54,200 0 (5,000) 0 49,200 5,000 5,000
03 -03 -2031 2031 -EB Footings and Foundations Witcher Construction 62,608 0 62,608 62,608 4,550 0 0 67,158 (4,550) (4,550)
03 -03 -3031 3031 -EB Building and Site Concrete Duncan Concrete 48,600 0 48,600 0 48,600 0 0 48,600 0 0
03 -03 -3061 3061 -EB Carpentry and Demolition GEH Construction 394,000 0 394,000 0 394,000 0 0 394,000 0 0 33,960
03 -03 -3071 3071 -EB EPDM and Metal Roofing Top -All Roofing 59,510 0 59,510 0 59,510 0 0 59,510 0 0
03 -03 -3081 3081 -EB Aluminum, Glass and Glazing Empirehouse 119,759 0 119,759 0 119,759 0 0 119,759 0 0 8,226
03 -03 -3082 3082 -EB Hollow Metal, Wood Door, Hardware K &K Sales 29,146 0 29,146 0 29,146 0 0 29,146 0 0
03 -03 -3091A 3091A -EB Carpet and Resilient Flooring Shaw Contract Flooring 50,800 0 50,800 0 50,800 0 0 50,800 0 0 3,897
03 -03 -3091 B 30918 -EB Hard Tile Grazzini Brothers 26,995 0 26,995 0 26,995 0 0 26,995 0 0
03 -03 -3092 3092 -EB Acoustical Ceilings Twin City Acoustics 3,965 0 3,965 0 3,965 0 0 3,965 0 0
03 -03 -3093 3093 -EB Painting Wasche Commercial Finishes 36,688 0 36,688 0 36,688 0 0 36,688 0 0
E V CONSULTANTS AND CONSTRUCTION MANAGERS VALUE MANAGEMENT SYSTEMS PAGE 2 ,
OWNER : CITY OF BROOKLYN CENTER DATE_ 23- Nov -98
PROJ. NAME: : EARLE BROWN HERITAGE CENTER - ADDITIONS / RENOVATIONS BUDGET REPORT NO. 1 REV. #-: 1
PROJ. LOC. : BROOKLYN CENTER, MN PROJ. #_: 9913
TITLE : MONTHLY BUDGET UPDATE FILE #_: BUDGET 1
(1) (2) -- (3) ( ( ( ( ( ( ( ( ( ( (
REVISED ESTIMATE TOTAL BUDGET CHANGE FROM POTENTIAL
BUDGET BID DIV. CHANGE TO BUDGET PENDING / C.O.'S C.O.'S VARIANCE PREV. REPORT COST SAVINGS
CODE NO, DESCRIPTION C O NTR ACTOR BUDGET BUDGET (4 + 5) CONTR N ot Awarded INITIATED APPROVED (7 +8 +9 +10) (6 -11) (12 -13)
03 -03 -3101 3101 -EB Operable Folding Partitions Mahin -Walz 31,458 0 31,458 0 31,458 0 0 31,458 0 0 4,754
03 -03 -3151 3151 -EB Plumbing and HVAC Newman Mechanical 291,000 0 291,000 0 291,000 0 0 291,000 0 0 50,500
03 -03 -3152 3152 -EB Fire Protection Fire Guard Sprinkler 24,640 0 24,640 0 24,640 0 0 24,640 0 0
03 -03 -3153 3153 -EB Temperature Controls Not Awarded 10,000 0 10,000 0 10,000 0 0 10,000 0 0
03 -03 -3161 3161 -EB Electrical Weber Electric 131,900 0 131,900 0 131,900 0 0 131,900 0 0 1,500
03 -17 -1702 CO2 -EB General Conditions Various Vendors 50,000 0 50,000 13,113 36,887 0 0 50,000 0 0
03 -17 -1703 CO3 -EB Miscellaneous Construction Various Vendors 0 0 0 0 0 0 0 0 0 0
03 -17 -1704 C04 -EB Utility Work between Stable and "H" Barn Penn Contracting 25,000 0 25,000 25,000 0 0 0 25,000 0 0
03 -17 -1705 CO5 -EB "D" Barn Renovation Various Vendors 19,000 0 19,000 19,000 0 0 0 19,000 0 0
03 -17 -1706 C06 -EB NSP Transformer (for parking lot) Northern States Power Co. 2,819 0 2,819 2,619 0 0 0 2,819 0 0
03 -17 -1707 C07 -E8 Sound System - Wiring and Devices Owner's Vendor - Not Awarded 0 0 0 0 0 0 0 0 0 0
03 -17 -1708 C08 -EB Data / Communications Systems Owner's Vendor - Not Awarded 0 0 0 0 0 0 0 0 0 0
03 -17 -1709 C09 -EB Irrigation and Landscaping Owner's Vendor - Not Awarded 0 0 0 0 0 0 0 0 0 0
Alternate No. 1 5,717
Alternate No. 4 6,906
CONSTRUCTION COSTS SUBTOTAL =_> 1,819,351 0 1,819,351 449,003 1,307,651 (5,000) 0 1,820,654 (1,303) (1,303) 115,460
400 - CONTINGENCY
06 -18 -9999 Contingency Budget 75.000 75,000 0 73,697 0 0 73,697 1,303 1,303
CONTINGENCY SUBTOTAL = => 75,000 0 75,000 0 73,697 0 0 73,697 1,303 1,303 0
500 - FURNITURE, FIXTURES & EQUIPMENT
102,500 0 102,500 0 102,500 0 0 102,500 0 0
FF &E SUBTOTAL =_> 102,500 0 102,500 0 102,500 0 0 102,500 0 0 102,500
PROJECT TOTAL =_> 2,8i 7 R16 0 2,827,53 1,133, 1,630,452 (5,000) 0 2,827,536 0 0 371,318
1000 - FUNDS AVAILABLE FOR PROJECT
Grant from the State of MN 2,500,000 0 2,500,000
TOTAL FUNDS =_> 2,500,000 0 2,500,000
f
\ / Consultants and
v Constron Managers Nov -98
U
OWNER: City of Brooklyn Center
PROJECT: Earle Brown Heritage Center - Additions and Renovations
LOCATION: Brooklyn Center, MN
TITLE: Value Engineering Cost Saving Items
Contractor Value Engineering Item Deduct
GEH Construction - Carpentry and Demoltion
1) Eliminate window blinds
2) Eliminate wood chair rail in "H" Barn ($6,850)
3) Eliminate trash enclosure ( $ 4,500 )
4) Eliminate wood wall paneling in 121 and 122 ($
5) Eliminate wood siding in room 110 ( k 375
6) Change 25' of aluminum storefront to type 4 wall
7) Change 1x6 tongue & groove ceiling to standard 1x8 material ri 0) 8) Eliminate upper east link window �
9) Eliminate storms on all double hung wood windows ($1,320)
Empirehouse - Aluminum, Glass, and Glazing
1) Eliminate 25' of aluminum storefront and change to type 4 wail
2) Eliminate the automatic door openers at vestibule 124 ($3,443)
Unknown - Carpet and Resilient Flooring
1) Change carpet tile to standard roll carpet in "H" and "G" Sams ($3,897)
Mahin Walz - Operable Folding Partitions
1) Change radius track to a standard 90 degree track
Newman Mechanical Plumbing and HVAC
1) Eliminate variable frequency drives ($7,500)
2) Eliminate overflow roof drains ($2,500)
3) Run rainwater leaders to outfalls instead of underground ($1,000)
4) Eliminate VAV system including RTU's 1 and 3, reheat coils, ($35,150)
and two of three boilers. Add 4 constant volume RTU's
(3 replace RTU -1 and 1 replaces RTU -2)
5) Use existing water softener in parallel with a new softener of ($3,000)
smaller capacity
6) Relocate mop sink to room 107 eliminating underground piping ($1,350)
and overhead water piping. Reroute sanitary waste from the
bathroom group to the west of the "C" Barn.
Weber Electric - Electrical
1) Eliminate VFD's and power door operators at vestibule 124 ($1,500)
Alternate No. 1: Omit glass and aluminum framing above operable partitions (2 thus) in ($5,717)
"H" Barn and replace this enclosure above with gypsum board walls.
Alternate No. 4: Omit porcelain ceramic floor file in the following concourses and break -out ($6,906)
rooms: 110, 114, and 123.
TOTAL: ($115,460)
City of Brooklyn Center
A great place to start. A great place to stay.
To: Mayor Kragness and Council Members Carmody, Hilstrom, Lasman and Pe
Y pp e
From: Michael J. McCauley
City Manager
Date: November 25 1998
Re: 1999 Meeting Schedule
Attached is a copy of a draft meeting schedule for 1999. Council retreats need to be added to the
schedule. Also, I would like to discuss the possibility of having the September meetings on the 7th
and 20th rather than the 13th and 27th.
Tentative Work Session dates to discuss would be:
May 17th Initial Budget Meeting
June Work session with auditor and Financial Commission
August 16th General Fund Work Session
August 30th Capital Improvement Work Session
October 18th Work Session: Liquor, Golf, Heritage Center
November 1st Work Session: water, sewer, storm sewer, recycling
Another area for discussion is meeting with commissions.
6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300
Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494
An Affirmative Action /Equal Opportunities Employer
City of Brooklyn Center
Proposed 1999 City Council Meeting Schedule
Informal Open Forum with City Council begins at 6:45 p.m. in Conference Room B (B)
Regular Session City Council Business meeting begins at 7:00 p.m. in Council Chambers (CC)
JANUARY J U L Y
11 - Open Forum, 6:45 p.m. (B) 12 - Open Forum, 6:45 p.m. (B)
11 - Regular Session, 7 p.m. (CC) 12 - Regular Session, 7 p.m. (CC)
25 - Open Forum, 6:45 p.m. (B) 26 - Open Forum, 6:45 p.m. (B)
25 - Regular Session, 7 p.m. (CC) 26 - Regular Session, 7 p.m. (CC)
FEBRUARY
8 - Open Forum, 6:45 p.m. (B) AUGUST
8 - Regular Session, 7 p.m. (CC) 9 - Open Forum, 6:45 p.m. (B)
22 - Open Forum, 6:45 p.m. (B) 9 - Regular Session, 7 p.m. (CC)
22 - Regular Session, 7 p.m. (CC) 23 - Open Forum, 6:45 p.m. (B)
23 - Regular Session, 7 p.m. (CC)
MARCH
8 - Open Forum, 6:45 p.m. (B) SEPTEMBER
8 - Regular Session, 7 p.m. (CC) 13 - Open Forum, 6:45 p.m. (B)
22 - Open Forum, 6:45 p.m. (B) 13 - Regular Session, 7 p.m. (CC)
22 - Regular Session, 7 p.m. (CC) 27 - Open Forum, 6:45 p.m. (B)
27 - Regular Session, 7 p.m. (CC)
APRIL
12 - Open Forum, 6:45 p.m. (B) OCTOBER
12 - Regular. Session, 7 p.m. (CC) 11 - Open Forum, 6:45 p.m. (B)
26 - Open Forum, 6:45 p.m. (B) 11 - Regular Session, 7 p.m. (CC)
26 - Regular Session, 7 p.m. (CC) 25 - Open Forum, 6:45 p.m. (B)
25 - Regular Session, 7 p.m. (CC)
MAY
3 - Board of Equalization, 7 p.m. (CC) NOVEMBER
10 - Open Forum, 6:45 p.m. (B) 8 - Open Forum, 6:45 p.m. (B)
10 - Regular Session, 7 p.m. (CC) 8 - Regular Session, 7 p.m. (CC)
24 - Open Forum, 6:45 p.m. (B) 22 - Open Forum, 6:45 p.m. (B)
24 - Regular Session, 7 p.m. (CC) 22 - Regular Session, 7 p.m. (C)
JUNE DECEMBER
14 - Open Forum, 6:45 p.m. (B) 13 - Open Forum, 6:45 p.m. (B)
14 - Regular Session, 7 p.m (CC) 13 Regular Session, 7 p.m. (CC)
28 - Open Forum, 6:45 p.m. (B)
28 - Regular Session, 7 p.m. (CC)
3 City of Brooklyn n Center
A great place to start. A great place to stay.
To: Mayor Kragness and Council Members Carmody, Hilstrom, Lasman and Peppe
From: Michael J. McCauley
City Manager
Date: November 25, 1998
Re: New Council Member Orientation
I would like Council direction regarding materials that you found useful or would have found useful
as a new Council Member. I would also suggest discussing how the Council itself would like to
approach new Council member orientation. This item had been on the agenda for the Council retreat,
but time did not permit its discussion.
•
6301 Shingle Creek Pkwy, Brooklyn Center, IWN 55430 -2199 • City Hall & TDD Number (612) 569 -3300
Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494
An Affirmative Action /E ual Opportunities Employer PP P Y
L
November 7, 1996
Ms. Kay Lasman
4407 Woodbine Zane
Brooklyn Center, MN 55429
Dear Ms. Lasman:
City staff is in the process of preparing materials to assist you in your transition to assuming Council duties
on January 9, 1997. We will be assembling City Ordinance books, a compilation of updates which have
been given to the City Council, and relevant City policies. I would anticipate that these materials would be
available for you at the beginning of December. You will also be receiving a complete agenda packet for
the remaining City Council meetings. When the proposed 1997 budget has been assembled in a single
document, we will also forward a copy of this to you. Please feel free to contact me regarding any current
City issue. I would also be willing to meet with you at your convenience to go over some of these materials
or answer any questions you may have at this time. I also anticipate that the Council may set up some type
of orientation program to more fully acquaint you with City operations. A tour of City facilities may be
helpful to you as well, and I would be happy to make arrangements for a tour. Under the City's Charter, City
Council Members deal directly with the City Manager and do not interact directly with City staff. City staff
receive their direction from the City Manager, who receives direction from policies established by the City
Council as a whole.
Again, please feel free to contact me at any time should you have a question prior to January 9, 1997, or to
go over the materials that you will be receiving.
Sincerely,
i
Michael J. McCauley
City Manager
MJM:sk
cc: Mayor and Council Members
November 14, 1996
Councilmember -elect Kay Lasman Councilmember -elect Robert Peppe
4407 Woodbine Lane 6713 Toledo Avenue North
Brooklyn Center, MN 55429 Brooklyn Center, MN 55429
RE: Conference for Newly - Elected Officials
Dear Concilmembers -Elect Lasman and Peppe:
The League of Minnesota Cities will be conducting its annual conference for newly- elected officials on
January 31 and February 1 in St. Paul and again on February 28 and March 1 in Bloomington. Most of the
current City Council Members have attended this conference and found it to be very useful. At the
conference there are presentations by elected officials and staff members that will acquaint you with many
of the laws relating to local government as well as many practical issues facing elected officials. More
detailed information will be available later from the League of Minnesota Cities and will be forwarded to
you.
Sincerely,
Michael J. McCauley
City Manager
MJM:sk
cc: Mayor and Council Members
City of Brooklyn Center
A great place to start. A great place to stay.
March 27, 1996
Mr. Charles F. Nichols, Sr.
4812 Lake View Avenue North
Brooklyn Center, MN 55429
Dear Mr. Nichols:
Congratulations on your election as City Council Member. Please find some materials that have
been assembled to hopefully assist you in the transition to your new duties as a City Council
Member. Those materials include:
Schedule of regular City Council meetings
List of City Council Members
Copy of the Brooklyn Center City Charter
Copy of City Council Handbook
Copies of Updates to the City Council from the City Manager in 1996
Copy of 1996 City Budget
Copy of the Decision Resources 1995 Survey
Payroll forms
List of Commissions and City Council appointments on Commissions as Liaisons
Copies of 1996 Council Minutes (if you would like additional minutes prior to 1996,
please advise).
City of Brooklyn Center Ordinances (due to size, this will be provided on April 8)
There are several special City Council meetings scheduled in addition to those listed on the regular
schedule of meetings. The City Council will meet as the Board of Equalization at 7 p.m. on April
15. The Board of Equalization reviews objections to market values established for properties by the
City Assessor. There will be additional information provided before April 15, 1996, for the entire
Council on Board of Equalization procedures. There is a Council work session at 7 p.m. on April
29. A facilitated Council retreat workshop is scheduled for Saturday, April 27, 1996, at 9 a.m. at the
Inn on the Farm. A work session has also been scheduled for 7 p.m. on May 20.
At your convenience, I would be happy to provide a tour of City facilities, especially the police and
fire areas that are being reviewed to address code and overcrowding problems. I would also like to
meet with you to generally brief you on issues and training opportunities that will be available for
you. The City Council has recently reviewed its training policy. While the formal policy revision
is pending, the Council has indicated that each Council Member will have equal access to the
training budget for Council training. Paychecks are issued every two weeks. Checks for Council
Members are sent out either in the City Council packet or with the City Council update from the City
Manager, unless you would choose direct deposit.
6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300
Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494
An Affirmative Action /Equal Opportunities Employer
Mr. Charles F. Nichols, Sr.
March 27, 1996
P2
Please advise how you would like your name on the name plate in the council chambers. We would
also like to be advised as to how you would like your name and what address, if any, and which
telephone numbers you would like on City Council business cards.
The oath of office will be administered to you at the beginning of the April 8, 1996, City Council
meeting. I look forward to hearing from you and working with you.
Sincere y,
Michael J. M auley
City Manager
cc: Mayor & Council Members
City of Brooklyn Center
A great place to start. A great place to stay.
To: Mayor Kragness and CQu cil Members Carmody, Hilstrom, Lasman and Peppe
From: Michael J. McCauley
City Manager l '
Date: November 25, 1998
Re: North Metro Mayors Meeting
Attached please find a copy of a meeting notice received from North Metro Mayors regarding
potential areas for coalition formation. The existing coalitions under the North metro Mayors
Association have organized around a specific goal and have their own budgets with contributions
from participating governmental units. The City Brooklyn Center participates in the Highway 100
t3' Y P P g Y
coalition and pays a portion of the coalition's cost. This item is on the agenda for Council discussion
and direction.
6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300
Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494
An Affirmative Action /Equal Opportunities Employer
November 19. 1998
Is Mr. Mike Opat Mavor W. Peter Enck
Hennepin County Commissioner City of New Hope
Mr. Curt Boganey Mr. Dan Donahue
City of Brooklyn Park City of New Hope
Mr. David Sebok Mr. Jerry Dulgar
City of Brooklyn Park City of Crystal
Mayor Bob Burlingame Ms. Anne Norris
City of Maple Grove Citv of Crvstal
Mr. Al Madsen Mr. Dennis Kraft
City of Maple Grove City of Robbinsdale
Mayor Steve Boynton Mr. Dan Cornejo
City of Champlin City of Robbinsdale
Mr. Kurt Ulrich Mr. Mike McCauley
City of Champlin City of Brooklyn Center
Mr. John Cox Mr. Brad Hoffman
City of Champlin City of Brooklyn Center
Elwyn Tinklenberg Phil Cohen
GES PHC
Sarah M. Eppard
NMMA
MEETING NOTICE:
December 1, 1998 — 8:00 a.m. to 10:00 a.m.
Where: Crystal City Hall (Lower Level)
4141 Douglas Drive N.
PLEASE RSVP ATTENDANCE — CALL 493 -5115
Joseph Strauss or Sarah Eppard
A meeting is scheduled for the purpose of discussing on a preliminary and informal basis - the idea of
establishing a subregional coalition that could include various partners.
Recall, the Board of the North Metro Mayors Association (NMMA) in 1996 encouraged members to
create subregional - corridor type organizations that could more easily and specifically focus on critical
development- redevelopment, transportation, transit, housing, land use planning, business expansion and
related employment issues in a more efficient and effective manner. This charge grew out of the past
successes NMMA had with setting up the 610 Crossing Coalition, the Highway 100 Coalition and most
recently the I35W Corridor Coalition.
The collaborative subregional model has gained recognition and financial support from the Legislature,
the Metropolitan Council, DTED, the foundation and business community as being a more comprehensive
and cost effective method to deal with a variety of issues as opposed to approaching such issues
community by community.
In recent discussions with Commissioner Opat, he indicated an interest in joining the discussion. He
suggested that the county may have an interest in partnering with the 7 communities and to assist by
bringing into play various county resources that could be beneficial a larger collaborative subregional
effort.
The meeting will be informal and will probe the possibility of linking several development and
redevelopment, transportation, transit and housing projects into a more collaborative and connected
framework. The discussion could include one or more of the following:
1. Hennepin Community Works/Humboldt Ave. Project
2. Development along T.H. 610 Corridor — plus intermodal opportunities
3. Devil's Triangle — T.H. 81, T.H. 169 and 85` Ave realignment and coordination with T.H. 610
4. Minnesota Orchestral Performing Arts Project
5. Hwy 100 redevelopment
6. NW Commuter Rail and Transit Corridor
7. NW Housing Resource Center
8. I -94 lane expansion (Brooklyn Center to Maple Grove)
9. County programs and support tools
10. COOP — NW strategic redefinition
11. Telecommunications opportunities _
12. Environmental and wetland coordination .
13. Champlin Gateway project
14. Maple Grove Gravel Pit development
15. Area school district funding formulas
16. New Hope, Robbinsdale and Crystal redevelopment needs
17. Brookdale renovation and related infrastructure utilization
18. Preservation of existing housing stock
19. Special taxing district -other incentive funding opportunities for collaboration and muti jurisdictional
efforts
20. Other
City of Brooklyn Center
A great place to start. A great place to stay.
•
To: Mayor Kragness and C cil Members Carmody, Hilstrom, Lasman and Peppe
From: Michael J. McCauley
City Manager
Date: November 25, 1998
Re: Budget Work Session: November 30, 1998
OVERVIEW:
Revenues are increased in the 1999 proposed budget by $317,350. This is a 2.41% increase. The rate
of increase is insufficient to keep up with the increased costs of personnel over time. Personnel costs
represent 62.42% of the General Fund Budget in 1999. Personnel costs were 61.71 % of the 1998
budget. Real estate taxes account for 56% of the General Fund revenues. Intergovernmental
revenues, primarily from the State of Minnesota are increasing only 1.06% over 1998. The State
increased the costs of pension contributions in 1998, but only funded the resulting increase at the
1998 levels. Thus the increased pension costs as salaries rise are solely the burden of the City.
• Miscellaneous taxes comprised primarily of lodging taxes and permit fees account for the only other
significant increase in revenues. These sources provide $139,685 of the increase or 33.15% of the
revenue increase. Salaries and fringe benefits alone constitute $291,350 of the $317,350 budget
increase. This does not include a greater potential increase in fringe benefit costs that may result
from the recent arbitration award to the Teamster's union employees.
Recreation fees are budgeted at lower levels in the 1999 budget reflecting current and recent past
revenue rates. Enclosed is a review of recreation fees and performance by Mr. Glasoe. His analysis
reflects the experience in operations. It also reviews the policy goal of having adult programs pay
their entire marginal costs and make some contribution to the overhead of the department.
This budget absorbs a $57,348 increase in building costs due to the new police station. This is a
partial year. The 2000 budget will have to be increased for a full year and actual experience. The
enclosed sheets show the areas of budget increase by divisions.
Specific Areas
1. Budget Format.
The budget summary sheets now refer to "Purchased Services" rather than "Consulting" for the
grouping of the following expenses
• Charter Commission
6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300
Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494
An Affirmative Action/ Equal Opportunities Employer
• Professional Services
Benefits Administration
Legal Services
Audit & Financial Services
Medical Services
Instructors
Casual labor
2. City Council Goals
Goal 2 is supported by continued funding of code enforcement. The liaison position is in the budget
and will continue. Continuity from 1998 into 1999 should enable the program to improve and be.
more effective.
Goal 3 is supported by continued funding of police positions and the newsletter publication.
Goal 5 is supported with the administrative assistant position that would provide greater capacity to
undertake projects and research.
Goal 7 is supported by funds in Central Supplies and Services for professional services and the
police department's commitment to increased and systematic traffic enforcement.
Goals 1, 4, 6, and 8 are supported by personnel levels to undertake the projects and provide support
to the City Council in achieving the goals.
3. CARS Administration
CARS administration has been separated from Recreation Administration into two separate sections
of the budget.
4. Personnel
The budget reflects retention of the full -time position in Administration that was reduced to a part-
time position earlier this year as an experiment moving a person from Community Development to
the front desk. Actual experience and the auditor's delineation of limitations on the use of personnel
(Auditor has indicated use of assessing secretary and water billing clerks poses audit control
problems), indicates that having shifted permits to the front, we need to staff the front desk with 2
people to cover absences and provide service. The shift has improved service. The position will be
reconfigured as customer service.
The fire chief has requested additional part-time pay for drills and duty. Drill pay was added in the
1997 budget ($35,000). The Chief s memorandum in attached. His original request was for $30,000
in 1999. His modified request for an additional $10,000 over the next 3 years has been incorporated
• in a $10,000 increase in the proposed 199 budget.
• Public Works requested an additional engineering technician and the reduction of the use of seasonal
personnel as a partial offset to the cost of an additional technician. The specific justification is in
keeping up with the updating of project information. Specific goals have been established for the
position to replace seasonal work in the field, complete inventories of as builts, catalogue as builts,
update drawings, eliminate 50% of the backlog that has been identified in inventory, eliminate
backlog of sight triangle complaints, update eight sections, and complete inventory of city base
maps.
Police Building Maintenance includes a full -time custodian position. Mr. Glasoe has reviewed a
number of options, including a janitorial service, and has recommended this as the most effective
approach.
Central Supplies reduces the $74,800 in wages and benefits in the 1998 budget to provide for
additional assistance to $44,195 in wages and benefits. I am proposing an entry level administrative
assistant/special projects person be hired instead of hiring a department head level person as
contained, but not authorized for hiring in the 1998 budget. That position would be in administration .
and be assigned to special projects. For example, the person could relieve Tom Bublitz of portions
of the 53rd project, work on issues at the Heritage Center and other studies and projects. This would
provide more flexibility in directing the assistance where it is needed, rather than having another
department head level position that would not be as versatile and would be more expensive and
harder to recruit.
• The proposed budget reflects a change from the August work session by adding a full time position
in recreation at a cost of $32,972 and eliminating $31,070 of part-time wages. Recreation is using
a substantial amount of part time secretarial assistance. It currently has only one full -time secretarial
position. This vulnerability to losing personnel in a very competitive job market would be
ameliorated with a switch. Providing an additional full time person would also provide opportunities
for better staff development and staffing in recreation.
Another change from the August draft, is a reorganization of MIS and police. The proposed budget
reduces approximately $14,000. in salary costs in police. Two clerical positions in the police
department would be slightly upgraded and have additional computer responsibilities. One position
would be re- filled at a lower assistant level (This would be replacing the Administrative Analyst
position with and administrative assistant.). The currently vacant MIS Coordinator position would
be merged with the analyst duties. Patty Hartwig would have her job then re- organized to include
the MIS Coordinator duties and be re- classified as the MIS /Technology Coordinator in
Administration.. The salary range for the MIS Coordinator position would remain unchanged. By
combining duties, we would re- organize several positions and be able to undertake the MIS and
technology duties. $10,000 of the salary cost savings has been programed in the MIS budget to cover
additional technical assistance. The opportunity to reorganize presents many advantages for the City.
Ms. Hartwig has filled in during Ms. Berg's maternity leave and now during the vacancy. We have
benefited from her expertise and her knowledge of the City's operations.
5. LOGIS & COMPUTERS
Logis charges in the General Fund are up, even though an entire program has been dropped. The
recreation system is being purchased directly from the vendor. The cost of going through Logis has
• been approximately $14,000 per year. We are budgeting a one -time fee of $14,000 to purchase a
license form the vendor and paying $4,000 for annual use and support. The cost of the police mobile
computing devices has increase approximately $10,000 for 1999. Logis is also talking about a
contingency charge of $25,000 for a new financial software above the budgeted amount. The amount
of contingency in the 1999 budget is very tight, potential year 2000 issues making a claim upon it.
6. Capital Items
The fire department is requesting an additional $10,000 for the replacement of the salvage truck
above the accumulated depreciation.
The police department requested an additional Taurus for the neighborhood liaison. My
recommendation will eliminate the additional car, replace a Taurus in the normal course with a
smaller car, have the captain's car be replaced with one of the scheduled Crown Victoria vehicles.
This will result in no increase in the number of cars and reduce the cost of one of the replacements
to be purchased in 1999. The proposed budget eliminated $8,000 for a multi - terrain vehicle, but
added $1,600 to lease a cart for trail patrol.
The budget also includes $9,000 for new aerials of the city that were last done in 1989. $14,000 is
included for the special assessment against park property for the Bellvue project. $5,500 is included
for special fencing behind hockey goals to protect persons in the area. $20,000 is included to replace
the large copier at City Hall. A one time purchase cost is included in Recreation for software that I
currently provided by Logis. This will result in a substantial net decrease in 2000 for the recreation
• software costs.
7. Transfers.
The level of transfers to the Special Assessment Construction Fund for street projects is level at
$394,197. This amount will need to be increased in future budgets to keep the program going.
8. Year 2000 Celebration
Civic events are funded at the same level as 1998. Included is money for Earle Brown Days police
overtime and an unallocated $3,000 for civic events. The Earle Brown Days Committee has not
requested any specific amount of contribution for City participation in the Year 2000 celebration they
have proposed.
9. Health Insurance
Preliminary indications are that health insurance premiums will rise dramatically. This will put
pressure on the City's contribution in union negotiations. As indicated previously, the arbitration
award with the Teamster's union will also put pressure on the amount of the City's contribution.
10. Five Year projections
i
As discussed in August, most departments have projected minor fluctuations in expenditure requests
that would need to be accounted for only in inflationary changes in the budget. Public Safety
continues to make rather substantial projections for major personnel and equipment additions.. Of
concern also is the need to adjust our capital transfers for street construction etc. to provide for real
growth. Revenues will need to increase upon the lifting of levy limits to keep up with current
programs, fund future capital projects, and to the extent justified to or desired by the Council,
expand service provision.
11. Year 2000 and Contingency
The study currently going forward will help identify remaining year 2000 issues as will the planning
in 1999. The contingency fund would be the source of additional year 2000 issue resolution
assistance as need are identified.
The contingency fund contains $131,064. Preliminarily a portion of that must be reserved for
potential increases in health contribution by the City. This contingency represents less than 1% of
the General fund budget.
12. Police
The police budget represents the largest single increase in costs primarily due to personnel. The
g P ,
g g P Y P
budget reflects a reduced budgeted amount for prisoner incarceration and processing by Hennepin
County based on current experience and the additional space when the new police building is
finished. The Chief will continue to review possible use of Brooklyn Park's facility. There are
increased costs in the police budget for printing for the transition to a new location.
11/25/98
Revenues 1998 19 . 99 Chnue % Increase % revenue 199 % revenue 99'
Taxes $7,374,544 $7,563,304 $188,760 2.56% 55.92% 56.00%
O st. Uncollectable ($247,971) ($253,371) ($5,400) - 2.18% -1.88% - 1.88%
Miscellaneous Taxes $461,000 $551,000 $90,000 19.52% 3.50% 4.08%
Licenses & Permits $364,585 $414,270 $49,685 13.63% 2.76% 3.07%
Intergovernmental Rev. $3,848,814 $3,889,507 $40,693 1.06% 29.19% 28.80%
Charge for Service o 0 0
g $21,900 $23,000 $1,100 5.02 /0 0.17 /0 0.17%
Public Safety Charges $23,700 $23,050 ($650) - 2.74% 0.18% 0.17%
Recreation $425,794 $428,056 $2,262 0.53% 3.23% 3.17%
Community Center Fees $411,200 $388,100 ($23,100) - 5.62% 3.12% 2.87%
Court Fines $192,000 $186,000 ($6,000) - 3.13% 1.46% 1.38%
Misc. Revenue $12,000 $12,000 $0 0.00% 0.09% 0.09%
Interest $300,000 $280,000 ($20,000) - 6.67% 2.27% 2.07%
TOTAL $13,187,566 $13,504,916 $317,350 2.41%
Tvpes of Expenditures Per Cent $ Increase % Budget Increase % 98 Budget% 99 Budget
Salaries $6,576,342 $6,773,751 3.00% $197,409 62.21% 49.87% 50.16%
jW range Benefits $1,561,620 $1,655,561 6.02% $93,941 29.60% 11.84% 12.26%
upplies $530,81$ $526,938 - 0.73% ($3,880) -1.22% 4.03% 3.90%
Purchased Services $450,449 $447,812 - 0.59% ($2,637) -0.83% 3.42% 3.32%
Communications $225,055 $226,402 0.60% $1,347 0.42% 1.71% 1.68%
Repair, rental $391,134 $416,077 6.38% $24,943 7.86% 2.97 % 3.08%
Other Contractual $758,422 $785,723 3.60% $27,301 8.60% 5.75% 5.82%
Central Garage $940,704 $912,654 - 2.98% ($28,050) - 8.84% 7.13% 6.76%
Insurance $127,000 $126,500 - 0.39% ($500) - 0.16% 0.96% 0.94%
Utilities $479,450 $508,250 6.01% $28,800 9.08% 3.64% 3.76%
Capital Outlay $310,555 $313,700 1.01% $3,145 0.99% 2.35% 2.32%
Transfers to other funds $1,378,425 $1,384,971 0.47% $6,546 2.06% 10.45% 10.26%
Administrative Service ($315,538) ($315,487) - 0.02% $51 0.02% -2.39% -2.34%
Reimbursement ($400,000) ($422,000) 5.50% ($22,000) -6.93% - 3.03% - 3.12%
Cost of Sales $37,000 $33,000 - 10.81% ($4,000) - 1.26% 0.28% 0.24%
Contingency $136.130 $131.064 - 3.72% ($5,066) -1.60% 1.03% 0.97%
TOTAL $13,187,566 $13,504,916 2.41% $317,350 100.00%
•
General Fund 11/25/98 date entered:
Code 1996 1997 1998 1999 1 lYR
GENERAL
City council $127,800 $126,089 $123,711 $120,603 - 2.51%
Administration $243,065 $198,283 $200,219 $191,415 4.40 %°
Human Resources $109,036 $166,728 $165,069 $166,239 0.71%
City Clerk $47,508 $48,397 $69,279 $70,855 2.27%
Elections $47,508 $48,397 $69,088 $57,166 - 17.26%
Finance $182,678 $384,563 $412,411 $414,774 0.57%
Data Processing $354,348 $241,451 $222,719 $228,006 2.37%
Legal $199,700 $201.400 $198.400 $197,900 - 0.25%
TOTAL: $1,311,643 $1,415,308 $1,460,896 $1,446,958 - 0.95%
POLICE
Patrol $2,647,340 $2,653,301 $2,709,132 $2,796,754 3.23%
Investigation $540,915 $588,580 $579,855 $544,099 - 6.17%
Support Services 418 $715,851 $821,989 $840,719 $937,341 11.49%
Chief 419 $137,127 $157.295 $146.786 $131,966 - 10.10%
TOTAL: $4,041,233 $4,221,165 $4,276,492 $4,410,160 3.13%
FIRE
Fire 425 $651,896 $603,820 $594,271 $592,737 - 0.26%
Emergencv Pren. 426 $38.792 $51.871 $47,849 $47,184 -1.39%
TOTAL: $690,688 $655,691 $642,120 $639,921 - 0.34%
COMMUNITY DEV.
Inspections 430 $317,258 $229,633 $261,724 $268,174 2.46%
Planning & Zoning 431 $116,180 $111,107 $110,712 - 0.36%
Assessing 432 $214.847 $247,358 $261.592 $262,620 0.39%
TOTAL: $532,105 $593,171 $634,423 $641,506 1.12%
Conv. & Tourism 433 $228,000 $206,570 $218,500 $261,250 19.57%
Social Sevices $78,547 $80,000 $80,104 $79,860 - 0.30%
BUILDINGS
Police Station Maint. $57,348 ERR
Custodial Services 440 $67,124 $49,964 $55,041 $60,329 9.61%
Bldg. Maint. 441 $267,064 $297,469 $371,502 $398,616 7.30%
Govt. Bldg ground 442 $41952 $65.364 $60.902 - 6.83%
TOTAL: $334,188 $390,385 $491,907 $577,195 17.34%
PUBLIC WORKS
Engineering 443 $134,560 $369,546 $380,104 $429,363 12.96%
Pub. Works Admin 444 $218,477 $194,025 $195,329 $204,434 4.66%
Street Maint. 445 $568,094 $919,751 $941,086 $897,028 4.68%
Traffic control 446 $174,948 $168,747 $174,555 $181,746 4.12%
Snow &Ice 447 $291,938 $183,161 $191,092 $200,403 4.87%
Street Lighting 448 $147,301 $139,000 $134,000 $134,500 0.37%
Parks Maint 449 $426,560 $348,290 $302,388 $311,393 2.98 %°
Park Fac. Maint 450 $221,342 $267,630 $275,881 $276,930 0.38%
Maint. Rec. Prog 451 $100,695 $53,026 $61,209 $64,195 4.88%
Forestry 452 $109,611 $103,866 $106,829 $109,419 2.42%
Ice & Hoc 454 $62,966 $90.777 $93.765 $102,541 1 9.36 %
$2,456,492 $2,837,819 $2,856,238 $2,911,952 1.95%
CARS
CARS Admin $135,786
Rec. Admin 460 $400,701 $433,630 $322,080
Adult Rec 461 $459,426 $273,683 $249,490 $234,223 -6.12%
Teen Programs 462 $24,203 $12,892 $12,966 $18,077' 39.42%
Youth Rec. 463 $165,190 $109,644 $109,942 $108,092 -1.68%
General Rec. 464 $114,859 $56,813 $53,924 $55,088 2.16%
Community Cen. 465 $427,732 $275,162 $225,580 $244,418 8.35%
Pool 466 $3 42 -183 $332.259 $239.673 _ $249.848 4.25 %
$1,533,593 $1,461,154 $1,325,205 $1,367,6121 3.20%
• MISCELLANEOUS
RiskMgmt. 470 $160,725 $167,000 $157,000 $152,500 - 2.87%
Central Supplies/ 471 $283,961 $251,200 $375,369 $362,0591 -3.55%
Civic Events 472 $10,851 $1,500 $6,425 $6,4591 0.53%
Reimbursement Other Funds
474 ($699,141) ($715,538) ($737,487) 3.07%
Transfers (debt) 475 $244,281 $1,378,425 $1,384,971 1 0.47%
Member Debra Hilstrom introduced the following resolution and moved its
adoption:
RESOLUTION NO. 98 -186
RESOLUTION ADOPTING GOALS FOR 1999
WHEREAS, the City Council met in a facilitated workshop to discuss goals and
` objectives for 1999; and
WHEREAS, the goals set forth in this resolution are the result of the discussions
amongst the Council in the course of the facilitated workshop.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center that the following goals be and hereby are adopted as the official goals of the City
Council directing the leadership priorities for City government.
Goal 1: Support Brookdale Redevelopment By:
- use of tax increment assistance
- review and evaluation of land use applications
- prompt construction and plan review /inspection
- monitoring developer performance
Goal 2: Continue and Improve Code Enforcement and Compliance Activities By:
- coordinated effort of police and community development departments
- evaluation of additional approaches to improve compliance such as greater
penalties and alternate approaches such as charging property owner for
violation removal by City if fail to comply
Goal 3: Increase Proactivity Towards Fighting Crime By:
- increased visibility of police in neighborhoods
- continue and expand on high participation rate in neighborhood watch
groups
- begin recruitment of park watch groups or extensions of neighborhood
watch to include parks
- two newsletter articles on neighborhood watch and encouraging active
participation
Goal 4: Finish Fire and Police Building Construction
Goal 5: Evaluate Housing Programs and Policies By:
- Council decision on resource allocation
- survey current practices in other cities on occupancy limits and coordinate
that review with housing commission
- continue ARM participation
- Council decision on point -of -sale ordinance
i - review first -time home buyer programs
- review potential and actual offerings by Greater Metropolitan Minneapolis
Housing Corporation
RESOLUTION NO. 98-186
Goal 6: Plan for Needed Work at Community Center and City Hall By:
• preparation of overview of options, mandatory Americans With Disabilities
Act modifications and required repairs to walls, roofs, and heating,
` ventilation, air conditioning
• solicitation of citizen input
• development of plans with architect and construction manager
• development of budget
Goal 7: Create Neighborhood Traffic Safety Plan
• enforcement of speed limits
• define goals and attainable results
✓ hire consultant to assist in development of neighborhood traffic safety
planning
✓ coordinate with neighborhood watch groups
Goal 8: Continue and Improve Long -Term Financial Planning
• continue five -year planning for utilities and capital improvements
• continue /expand five -year planning for other funds
• review and develop contingency planning
Principles to Guide Actions in the Form of Goals:
'l
1. Place Priority on Brooklyn Boulevard Redevelopment
• funding and acquisition for project between 65th and 71st Avenues
2. Incorporate Elements to Make City More Visually Appealing Where and as Possible
in Projects and Developments
October 26, 1998
Date Mayor
ATTEST.����
City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
Kay Lasman
and upon vote being taken thereon, the following voted in favor thereof:
'. Myrna Kragness, Kathleen Carmody, Debra Hilstrom, Kay Lasman, and Robert Peppe;
and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted.
MEMORANDUM
• DATE: October 30, 1998
TO: Michael McCauley, City Manager
FROM: Jim Glasoe, Director of Community Activities, Recreation and Services
n MM
SUBJECT: CARS Financial Report
Attached, please find the financial review you requested as part of the 1999 budget development
process. My apologies for the delay in getting it to you.
This review is intended to provide you with a broad overview of our department's financial
performance during the past two years along with projections for 1999. The format chosen
includes narratives that describe the performance of the various divisions and graphs to provide
additional clarification.
The 1998 estimates are based upon revenue and expenditure figures through September. As
Krissy had updated all of our computers to Windows 95 just before she left, and I lost my
IFAS connection as a result, I was unable to use more up to date figures. Once I get
• "reconnected" or receive the October financial statements, I will update the estimates
accordingly.
If upon review you have questions, would like additional information or require changes in the
manner in which the information was presented, please let me know.
•
•
Community Activities,
Recreation and
Services
Budget Analysis
Prepared for
Michael J. McCauley, City Manager
by
Jim Glasoe, Director,
• Community Activities, Recreation and Services
October 29, 1998
•
Per your request, I have analyzed the recreation and Community Center budgets in an attempt
to determine how program changes identified and implemented as part of the 1997 budget
actually effected revenues and expenditures. In addition, I have reviewed how revenues and
expenditures are coming in for 1998 and what projections have been made for revenues and
expenditures as part of the 1999 budget development process.
Adult Sports
The 1997 budget started the process of increasing fees and reducing expenditures to
accomplish two things: cover the marginal costs of the programs and make excess revenue
available to offset a portion of the overhead (staff) costs associated with providing the
programs.
The target was a $40,000 increase in net revenues and included increases in a number of
. participant fees and decreases in program expenditures.
In 1996, the adult sports programs had combined revenues of $302,295 and expenditures of
$281,241 when removing the administrative costs. This left a net revenue of $21,054 available
to offset the overhead costs.
In 1997, the increased participant fees did have an impact on program registrations as revenues
were down 10% from 1996 levels at approximately $273,590. However, estimated
expenditures were also down, with expenditures totaling $223,977. This produced a net
revenue of $47,613, an increase of $26,559 more than 1996.
Year Revenues Expenditures Net
Revenue
1997 $273,590 $225,977 $47,613
1998* $237,250* $178,598* $58,652*
1999* $234,750 ** $163,140 ** $71,610 *1
Figures for 1997 are acuuals
* Figures for 1998 are estimated based on experience through September
** Figures for 1999 are budget projections
Michael J. McCauley
Page 2
October 30, 1998
For 1998, registrations and revenues continue to be down. However, expenditures are
anticipated to be down a similar amount. Net revenues for the year are estimated to be higher
than 1997 at approximately $58,000.
The 1999 budget has been developed to anticipate a net revenue slightly higher than 1998.
Revenues are projected to be up only slightly as registrations for adult basketball league and
broomball have been declining. Expenditures are also projected to be down slightly from
1998, resulting in a projected net revenue of $71,000.
Net revenue figures for selected Adult Sports programs are detailed below;
Program 1997 Actuals 1998 Anticipated 1999 Projected
Basketball ($1,734) $ 1,850 $2,987
Broomball ($ 678) $ 715 $1,174
Softball $24,298 $26,300 $29,738
Dudley Tournament $ 3,995 $8,300 $13,251
Volleyball $17,674 $21,300 $24,960
Pottery $ 2,553 $ 995 $1,024
Senior Adults ($6,454) ($7,500) ($8,632)
. Exercise $ 3,698 $3,600 $4,040
Teen programs
1997 goals for teen programing included increasing attendance at junior high dances and
attracting 100 participants to a jointly sponsored Summer Conditioning program. .
Attendance at the junior high dances was down slightly for dances held during the first part of
1997, but increased during the two dances held in the fall. Staff estimates that, overall,
attendance for all dances was equal to 1996.
As a result of the experience of 1997, the number of dances offered in 1998 was reduced. The
anticipated result should be a higher attendance level at the dances held and lower than
anticipated expenditures.
Summer Conditioning is a program that we jointly sponsor with Brooklyn Center High School.
Registrations for this program in 1997 exceeded the goal of 100 participants by more than
80 %, with program registrations of 182 participants. This dramatic increase in registrations
created additional revenues, but also required additional expenditures for supervision. Both
revenues and expenditures for teen programming exceeded estimates.
For 1998, revenues and expenditures for Summer Conditioning were very similar to 1997 with
program registrations of 180. A similar number of participants are anticipated in 1999.
Michael J. McCauley
Page 3
October 30, 1998
Additional teen programming opportunities are being investigated for 1999. Staff is involved
with the youth asset building effort that is being coordinated through the Peacemaker Center
and anticipates new program offerings will be developed as a result.
Youth Recreation
Efforts in youth recreation programming for 1997 focused on work with other program
providers to ensure coordinated programs for youth that do not unnecessarily duplicate efforts.
Also, the stated goals for participation increases and program continuance were met.
Staff is continuing the process of examining the summer playground program to ensure it
continues to meet the needs of youth and also responds to the five -year capital improvements
plan for park amenities.
General Recreation
The general recreation budget revisions for 1997 included a 20% reduction in the
Entertainment in the Parks budget. To compensate for this reduction, staff revised the
entrainment schedule to include acts that were more cost effective and provided a local flavor
to the events. In addition, donations were solicited to offset the costs of fireworks for the
• Sunday in Central Park event.
In 1998, staff have continued these fund raising efforts and will also continue to investigate the
potential of corporate sponsorship of the event
Similar to youth recreation, staff continues the process of examining the staffing of ice rinks
to ensure they continue to meet the needs of community and respond to the five -year capital
improvements plan for park amenities.
Community Center
Community Center operations goals for 1997 included a reduction in the hours of operation
and improvements in customer service.
The scheduled hours of operation were reduced in January by an average of twelve hours per
week. This resulted in reduced expenditures of approximately $17,000.
In June, all Community Center staff were included in a customer service training program
contracted through North Hennepin Technical College. The "Treating Your Customers Like
Gold" program focused training to impact both thinking and behavior.
In spite of the increased focus on customer service, revenues for open swim sessions were
• down approximately 12% when compared to 1996 figures. Although a portion of this decrease
was related to the reduction in hours, other factors contributed to the decline. In 1997, two
Michael J. McCauley
Page 4
October 30, 1998
Community Centers were opened in neighboring communities. As these openings resulted in
us losing a number of our aquatic's staff, they also appear to have contributed to the decrease
in revenues.
To compensate for the decrease in revenues experienced in 1997, expenditures were also down
significantly for the year. In 1996, Community Center expenditures totaled $379,266, while
1997 expenditures totaled $254,812. Although a portion of this reduction was the result of
maintenance allocation changes, substantial reductions were made.
Revenues for 1998 continue to be down when compared to 1996 figures, but should. come in
close to 1997 levels. Accordingly, expenditures are targeted to be similar to 1997 levels.
Year Revenues Expenditures
1997 $335,301 $254,813
1998* $338,000* $238,000*
1999 ** $388,000 ** $245,818 **
Figures for 1997 are actuals
* Figures for 1998 are estimated based on experience through September
• ** Figures for 1999 are budget projections
With the installation of the ozone disinfection system and impending improvements to the
Community Center, staff will have additional ways in which to market the facility during 1999.
As a result, revenues estimates have been adjusted slightly upward.
Pool
Goals for the swim lessons programs included maintaining 95 % of prior years' registrations
while increasing revenues by $4,500. Although revenues for 1997 were similar to 1996 at just
over 85,000, expenditures were also less. Net revenues for swim lesson programs were
$16,742 in 1996 and were $20,601 for 1997.
Net revenue estimates for 1998 and 1999 are approximately $21,000
Year Revenues Expenditures Net Revenue
1997 $85,886 $65,285 $20,601
1998* $86,000* $65,000* $21,000*
1999 ** $88,000 ** $66,691 ** $21,309 **
Figures for 1997 are actuals
* Figures for 1998 are estimated based on experience through September
** Figures for 1999 are budget projections
Michael J. McCauley
Page 5
October 30, 1998
Summary
The 1997 budget started the process of increasing fees and reducing expenditures to'
accomplish two things: cover the marginal costs of the programs and make excess revenue
available to offset a portion of the overhead (staff) costs associated with providing the
programs. This effort provided" increased net revenues in the Adult Sports Division. This
increase in the adults sports net revenues along with decreased expenditures department wide
resulted in an overall improved financial performance for the department when compared to
1996.
For 1998, revenue projections were reduced to more accurately reflect realistic expectations.
In addition, expenditure allocations continue to be adjusted to reflect the needs of the
department. Revenues continue to be down in selected adult sports programs and Community
Center fees. These revenue decreases should be offset by a corresponding decrease in
expenditures.
1999 revenue and expenditures projections continue to be refined. Program expenditure
estimates are up approximately 3 % over 1998 figures.
Year Revenues Expenditures
1997 $708,406 $1,518,850
1998* $758,000* $1,325,205*
1999 ** $813,000 ** $1,380,959 **
Figures for 1997 are actuals
* Figures for 1998 are estimated based on experience through September
** Figures for 1999 are budget projections
The above information is intended to provide you with a broad overview of our departments
financial performance during the past two years along with projections for 1999. If upon
review you have questions, would like additional information or require changes in the manner
in which the information was presented, please let me know.
cc: File
0
CITY OF BROOKLYN CENTER 11/25/98 A D H 0 C R E P O R T Page 1
WED, NOV 25, 1998, 12:00 PM - -req: CHARLIE -- -leg: GL -- - -loc: BC- FINCE - -job: 56764 #S12245 --- prog: TF500 <1.62> -- report id: RXREPORT
************************************************ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
* *
* A D H 0 C R E P O R T W R I T E R
* *
* Requester's Name: CHARLIE HANSEN
* Requester's Location: BC -FINCE
* Current Date: WED, NOV 25, 1998, 12:00 PM
* Name of Report File: RXREVBGT.RDF.BCFS
* Report Title: CITY OF BROOKLYN CENTER
* *
************************************************ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
SELECT FUND 001
************************************************ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
CITY OF BROWN CENTER
REVENUE BUDGET WORKSHEET BY FUND
1999 BUDGET
1997 1998 1998 1999
1996 AS OF 1997 AS OF ADOPTED REQUESTED
Object Code & Description ACTUAL 10/31/97 ACTUAL 10/31/98 BUDGET BUDGET
FUND GENERAL 001
3009 Gross Property Tax Levy 0 0 0 0 7,374,5441 7,563,304
3010 Est Uncollectible Tax Levy 0 0 0 0 - 247,971 - 253,371
3011 Net Current Ad Valorem Taxes 5,722,795 3,258,985 5,865,755 3,714,468 0) 0
3012 Delinquent Ad Valorem Taxes - 10,307 - 16,746 - 54,558 -964 01 0
3013 Penalties & Interest on Taxes - 17,357 -5,121 8,283 - 2,893 01 0
3017 Rents -Tax Revenue 91 I 100 100 0 01 0
f
Property Taxes TOTAL 5,695,223 3,237,218 5,803,014 3,710,611 7,126,5731 7,309,933
3021 Lodging Tax 424,419 401,703 523,745 511,400 460,0001 550,000
3081 Special Assessments 671 0 1,008 0 1,0001 1,000
3083 Penalties on Spec Assessments 0 ( 0 2 1 01 0
3084 Interest on Special Assessment 564 121 121 48 01 0
1
Miscellaneous Taxes TOTAL 425,654 401,825 524,875 511,449 461,0001 551,000
3111 Liquor Licenses 115,865 16,258 132,258 75 116,0001 132,000
3112 Beer Licenses 4,800 10 5,910 85 4,8001 6,000
1
3113 Garbage Hauling Licenses 2,300 2,180 2,180 3,060 2,8251 3,225
3114 Taxi Cab Licenses 800 375 475 550 2,0251 2,700
3115 Mechanical Licenses 4,010 4,125 4,395 4,829 4,0001 4,500
1
3116 Pawn Shop Licenses 0 0 8,000 0 01 8,000
1
3119 Service Station Licenses 1,925 40 2,356 480 2,6701 2,995
3120 Motor Vehicle Dealer Licenses 900 1,013 1,013 1,400 1,4001 1,575
CITY OF BROYN CENTER
REVENUE BUDGET WORKSHEET BY FUND Page 2
1999 BUDGET
1997 1998 1998 1999
1996 AS OF 1997 AS OF ADOPTED REQUESTED
Object Code & Description ACTUAL 10/31/97 ACTUAL 10/31/98 BUDGET BUDGET
3121 Bowling Alley Licenses 808 348 348 1,050 1,4001 700
3124 Miscellaneous Business License 2,050 12,889 14,074 1,403 2,0001 2,000
1
3126 Cigarette Licenses 1,125 400 2,017 667 3,2501 3,900
3128 Sign Permits 2,790 2,180 2,453 2,668 2,5001 2,500
3129 Rental Dwelling Licenses 21,107 6,865 7,430 34,278 28,2151 28,215
3132 Amusement Licenses 7,990 6,550 6,550 7,285 8,3001 8,960
1
3150 Animal Control Revenue 5,841 7,345 8,872 5,339 5,7001 8,000
3151 Building Permits 181,706 191,785 211,042 260,153 130,0001 150,000
3152 Mechanical Permits 29,275 40,221 51,601 40,428 30,0001 30,000
3153 Sewer & Water Permits 1,498 644 986 777 1,5001 1,000
3154 Plumbing Permits 17,211 19,872 23,273 26,572 18,0001 18,000
Licenses and Permits TOTAL 402,000 313,100 485,231 391,099 364,5851 414,270
3210 Federal Grants 0 24,392 68,181 0 01 0
3212 Federal Grants Civil Defense 6,000 0 5,000 5,208 7,0001 5,000
1
3240 State Grants 27,900 20,079 20,079 8,421 01 0
3242 State Gran Drug Grant D ug Policy 0 710 710 0
01 0
3245 State Grant -911 Phone Service 10,619 7,867 12,724 10,305 10,7501 12,750
3247 State Grant Police Training 13,865 13,675 13,675 13,293 14,0001 13,700
3250 Local Government Aid 1,865,664 961,082 1,922,164 1,006,375 2,012,749 2,069,744
3251 Municipal St Aid for Streets 90,001 90,001 90,001 90,001 90,000 90,000
3252 Police Pension Aid 242,013 236,535 236,535 260,931 245,0001 236,535
czTz OF ooCSYm cEmrEa =�pr
REVENUE 0000ET WORKSHEET BY FUND gage a |
1999 BUDGET
1997 1e98 1998 1999 �
1e96 AS OF 1997 AS OF ADOPTED Ro0ouSTuo
Object Code & Description ACTUAL 10/31/97 aCzDaL 10/31/e8 BUDGET a000ET
3253 eera Aid O u 17 17,183 34 34.365
3254 Fire Insurance Rebate 88 84 84 87,036 88,273 84'619 �
zcss Homestead Credit aid 1'272 65* 1,308.130 653,562 1 1'307.465
�
�
3256 Local Performance Aid o 16.047 32.093 18,88* 37 34,529
3273 School crime Levy Revenue 770 386 807 421 770 800 �
|
Intergovernmental Revenue TOTAL 3'618 2,109 3 2 3 3.889.507
3310 Planning Commission Applioato 9,208 2,800 3.800 8,800 5,000 5,000
3311 Zoning cbuogea a Spec Use prmt 2.425 4,175 4 1 3 3 �
3312 Housing Maiot Beioepectioo Fee O O O lO 01 O
3317 Metro Section n Inspections 7 5 8 8 7 8,500
332I Sale of Maps & Documents 1.434 699 798 973 1,000 800
sszz Sale of Plans a Specs 2.231 3.215 3 3 3.000 3
3324 Filing Fees 90 O V 30 1001 u
3330 geed Cutting Charges 590 1,140 680 1,240 900 708
�
3331 Abatement Fees 1 360 405 450 8001 oOo
3332 Assessment Searches 435 270 330 360 300 auu
3333 aeoeaameot grooaoaiog Fees «o u O O 01 n
3334 Research Charges 142 O O U 200 O
3335 Final Plat a Vacation Fees 82s 500 sOU 775 600 500
a]so Diseased Tree admin Charge szs o n u 01 o
1
sasy Tree Contractor Registration o aso 875 675 o uoo
czrr OF ouOo/m CENTER
BEvDmOB BUDGET WORKSHEET BY FUND Page 4
1999 BUDGET
1997 1998 1998 1999 !
1996 AS OF 1997 AS OF ADOPTED REQUESTED �
Object Code a Description ACTUAL I0/31/97 ACTUAL 10/3I/98 BUDGET BUDGET ^ �
Charges for Services TOTAL 26,589 20,217 23,666 27,489 21,900 2],00O
�
3341 Fire Alarm Fees 150 I,650 1,800 750 150 150
3342 Burglar Alarm Fees 13,800 8,I00 14,800 8,550 14 15.000 �
33*e Tow Revenue 1,402 831 771 461 1,250 I.000
33*5 Police Service Revenue I,848 1,111 1'269 996 1,200 1,000
3346 Police Report Revenue 3,440 3,403 4,145 3,087 3,500 3,500
3347 License Investigations 2,759 935 1'835 123 1,600 z
3348 Private Security Contracts O 948 948 O 2,000 l
Public Safety Charges roraL 23 1*.978 25.568 13 23.700 23
3361 adult Recreation Programs 302 236 273 228 315,524 310
3362 Teen Recreation Programs 12.484 13 15.448 u'aVg 13.500 16'000 �
zsoz cbildreoo Recreation Programs 81 65 77.991 66 90.595 91.300
3364 General i
ra Recreation Programs 3 6.077 6'077 7.416 6.175 10,600
Recreation Fees TOTAL 399 321 373 310,843 425.794 «%a
3371 Memberships - Family 11 9,253 9'894 8 I1,000 11.000
3372 Memberships-Individual 1* 15 18 15 21,0001 21
�
3373 Memberships-Family Water Slide 846 1,009 1,787 1,534 1,000 2
3374 Memberships Ind water Slide 121 1 1'266 10* 200 z
3375 General Admissions Individual 143,846 I08,379 124,460 95,818 160,000 145,000
/
3376 General Admissions Groups I8,324 � . 9 1I,331 14,844 21,000 18.000
CITY OF BROYN CENTER •
REVENUE BUDGET WORKSHEET BY FUND Page 5
1999 BUDGET
1997 1998 1998 1999
1996 AS OF 1997 AS OF ADOPTED REQUESTED
Object Code & Description ACTUAL 10/31/97 ACTUAL 10/31/98 BUDGET BUDGET
3379 Swim Lessons 82,888 78,216 81,389 81,054 84,0001 84,000
3380 Swim Club 0 0 0 0 01 8,000
3381 Locker Rental 8,848 5,564 6,569 5,570 9,0001 8,000
3382 Baby Sitting 1,106 811 1,016 698 01 1,100
3383 Concessions 61,747 36,675 41,675 37,475 65,0001 47,500
3384 Special Events 13,689 9,553 13,576 8,326 14,000 14,500
3385 Game Room 6,123 3,967 4,780 4,076 6,0001 6,000
1
3387 Merchandise for Resale 10,951 6,444 7,617 6,178 8,0001 8,500
3389 Constitution Hall Rental 10,900 10,572 11,403 10,175 11,0001 12,000
3390 Gift Certificate 30 35 54 5 01 0
Community Center Fees TOTAL 389,968 296,858 335,300 289,378 411,2001 388,100
- -- ---- - - - - --
3450 Court Fines 186,761 136,259 183,270 137,160 192,0001 186,000
Court Fines TOTAL 186,761 136,259 183,270 137,160 192,0001 186,000
3461 Other Revenue 5,952 10,830 10,974 3,327 12,0001 12,000
3462 Refunds & Reimbursements 0 0 86,717 0 01 0
3467 Sale of Property 0 1,140 1,140 20 0 0
3468 Contributions & Donations 300 3,500 3,500 2,250 0 0
3471 Cash Over and (Short) 506 833 787 196 01 0
3472 Check Processing Fee 140 255 275 20 01 0
3478 Unclaimed Evidence 579 841 841 642 01 0
3479 Forfeited Drug Money 8,444 0 0 0 01 0
CITY OF BROYN CENTER •
REVENUE BUDGET WORKSHEET BY FUND Page 6
1999 BUDGET
1997 1998 1998 1999
1996 AS OF 1997 AS OF ADOPTED REQUESTED
Object Code & Description ACTUAL 10/31/97 ACTUAL 10/31/98 BUDGET BUDGET
Miscellaneous Revenues TOTAL 15,920 17,400 104,234 6,455 12,000 12,000
3800 Interest Earnings 312,831 0 354,597 0 300,000 280,000
Investment Earnings TOTAL 312,831 0 354,597 0 300,000 280,000
3951 Transfer of Liquor Earnings 100,000 0 100,000 0 0 0
Transfers from other Funds TOTAL 100,000 0 100,000 0 0 0
GENERAL TOTAL 11,596,046 6,870,610 12,124,762 7,570,074 13,187,566 13,504,916
� ! i
CITY OF BROOKLYN CENTER 11/25/98 A D H 0 C R E P O R T Page 1
WED, NOV 25, 1998, 12:02 PM - -req: CHARLIE -- -leg: GL -- - -loc: BC- FINCE - -job: 56765 #S12245 --- prog: TF500 <1.62 > -- report id: RXREPORT
* *
* A D H 0 C R E P O R T W R I T E R
* *
* Requester's Name: CHARLIE HANSEN
* Requester's Location: BC -FINCE
* Current Date: WED, NOV 25, 1998, 12:02 PM
* Name of Report File: RXBGFDRC.RDF.BCFS
* Report Title: MANAGER RECOMMENDED BUDGET WORKSHEET BY FUND
* *
SELECT FUND 001
I
i
I
I
I
r MANAGER RECOMMENDED &ET WORKSHEET BY FUND
1999 BUDGET Page 1
1998 1999 1999
1996 1997 AS OF ADOPTED DEPT MANAGER
Object Code & Description ACTUAL ACTUAL 10/31/98 BUDGET REQUESTED RECOMMENDED
FUND GENERAL 001
4100 Wages Regular Employees 3,841,291 4,322,032 3,469,870 5,493,464 5,825,368 5,697,417
4112 Overtime Regular Employee 226,120 226,604 170,900 131,853 137,329 129,541
4113 Compensatory Pay - Police 43,961 38,814 15,363 0 0 0
I
4114 Military Pay 2,180 0 0 0 0 0
4117 Holiday Premium Overtime 0 31,055 43,016 81,193 84,077 f 84,077
4130 Wages Part -time Employees 759,889 830,663 679,684 869,132 893,062 861,516
4131 Overtime of Part -time Emp 1,986 5,769 7,039 700 1,200 1,200
4133 Vacation Pay 316,217 342,649 269,042 0 0 0
4134 Holiday Pay 220,984 233,471 154,535 0 0 0
4135 Sick Leave Pay 172,893 172,421 131,260 0 0 0
4136 Jury Duty Pay 1,288 292 1,932 0 0 0
4194 Recr Admin Wages /Benefit 263,574 0 0 0 0 0
4197 Temporary Services 1,500 0 0 0 0 0
4198 Engineering Fees Reimb - 217,411 0 0 0 0 0
Salaries and Wages TOTAL 5,634,472 6,203,769 4,942,640 6,576,342 6,941,036 6,773,751
4140 PERA Defined Contribution 385 901 795 1,028 1,058 1,058
4141 PERA Basic Plan 1,396 4,293 1,137 4,391 4,523 4,523
4142 PERA Coordinated Plan 126,179 143,211 132,972 194,947 205,940 199,146
4143 PERA Police & Fire Plan 247,942 266,402 213,679 268,972 277,287 276,616
4146 FICA 261,407 301,255 246,704 328,728 356,459 344,630
4147 Medicare Contribution 0 0 0 719 0 0
0 MANAGER RECOMMENDED AET WORKSHEET BY FUND
1999.BUDGET Page 2
1998 1999 1999
1996 1997 AS OF ADOPTED DEPT MANAGER
Object Code & Description ACTUAL ACTUAL 10/31/98 BUDGET REQUESTED RECOMMENDED
4149 Fire Pension Contribution 127,564 123,070 107,215 108,451 111,705 111,705
4150 Employee Benefits 0 379,876 403,982 526,499 585,664 576,882
4151 Health Insurance 355,927 62,603 2,176 0 0 0
4152 Life Insurance 7,766 1,881 597 600 600 600
4153 Dental Insurance 24,413 4,067 187 0 0 0
4154 Workers Comp Insurance 124,949 119,442 97,268 122,089 137,315 136,134
4156 Unemployment Compensation 1,025 2,175 434 0 0 0
4158 Disability Insurance 4,292 4,500 3,090 5,196 4,296 4,267
Fringe Benefits TOTAL 1,283,243 1,413,676 1,210,236 1,561,620 1,684,847 1,655,561
4210 Office Supplies 28,933 29,949 24,714 33,000 32,400 31,200
4212 Printed Forms 3,124 12,382 10,319 12,350 15,600 15,600
4217 Paper Supplies 7,838 7,881 5,899 6,500 8,900 8,900
4220 Operating Supplies 148,986 134,280 102,942 147,440 132,625 125,065
4222 Lubricants & Additives 333 389 0 0 0 0
4223 Cleaning Supplies 20,419 13,614 13,409 10,000 14,500 , 14,500
4224 Clothing & Personal Equip 46,150 47,574 48,592 54,418 60,340 55,618
4225 Shop Supplies 30 5 0 0 0 0
4226 Chemical Products 10,090 11,609 13,899 10,700 11,800 11,800
4227 Safety Supplies 2,779 6,548 6,108 7,800 8,900 8,700
4230 Repair & Maint Supplies 27,670 27,106 19,172 20,500 26,500 24,500
4231 Equipment Parts 712 52 0 0 0 0
4233 Building Repair Supplies 25,648 22,899 10,438 26,000 26,000 24,500
MANAGER RECOMMENDED MET WORKSHEET BY FUND
1999 BUDGET Page 3
1998 1999 1999
1996 1997 AS OF ADOPTED DEPT MANAGER
Object Code & Description ACTUAL ACTUAL 10/31/98 BUDGET REQUESTED RECOMMENDED
4234 Street Maint Materials 111,149 93,057 63,881 } 106,500 109,000 } 109,000
4235 Landscaping Materials 21,007 21,349 16,011 23,500 25,500 25,500
4236 Signs & Striping Material 35,770 42,737 37,990 41,000 42,000 } 42,000
}
4240 Small Tools 3,906 4,616 2,465 } 2,750 3,500 } 2,750
4243 Utility System Supplies 0 773 0 } 0 0 } 0
4244 Athletic Field Supplies 7,160 7,497 4,513 I 4,500 6,000 6,000
4245 Maintenance Supplies 91 0 0 `� 0 0 0
4246 Trailway Repair Supplies 563 0 10,018 } 10,000 10,000 10,000
4247 Park Courts Repair Supply 988 87 1,570 5,000 4,000 } 4,000
4250 DARE Supplies 0 5,900 4,230 5,900 6,000 } 3,000
4255 Supplies Drug Forfeiture 3,296 0 0 0 0 0
4271 Minor Equipment 1,288 4,330 2,775 I 2,960 6,070 4,305
Supplies TOTAL 507,929 494,635 398,945 530,818 549,635 526,938
4308 Charter Commission 0 725 215 } 1,500 1,500 } 1,500
4310 Professional Services 134,300 148,449 93,119 } 126,314 140,117 136,067
4311 Benefits Administration 9,960 10,517 960 5,000 5,000 3,200
}
4312 Legal Services 186,113 164,594 148,240 198 400 197 900 1 7 ,900
} 9
}
4313 Audit & Financial Service 18,620 18,620 19,250 } 19,600 20,160 } 20,160
4314 Medical Services 5,051 9,696 7,662 15,650 14,950 } 12,725
4315 Instructors 0 60 200 300 300 } 300
4318 Casual Labor 88,424 72,525 56,480 } 83,685 75,960 } 75,960
�
�
MANAGER RECOMMENDED &ET wOouGeoDT or romD
1999 000GE7 Page *
�
1998 1999 zesy
1996 1e97 AS OF aooeTuo DEPT Mama8cn
Object Code a Description ACTUAL ACTUAL I0/31/98 BUDGET REQUESTED nECOmsEm000
Purchased Services roraL 442,466 425,186 326,126 *50 455 447
�
4321 Postage 36,893 43,739 33,615 58,480 58,550 58,508 �
4322 Telephone Services 75,500 74.284 76,217 87,820 89,770 89
�
4323 Radio Communications 3,771 4,567 3,243 4,630 4,630 4,630 �
4324 Delivery Service 1,960 2e1 135 375 I50 I50
*330 Transportation 5,500 4'368 4,789 8'850 10,585 10,585
4334 Use of Personal Auto 5,782 5,687
5,237 8,225 7,630 7,730
4340 Advertising I2,297 7,397 6,975 8,125 10 10,000
4341 Employment Advertising 8,493 12.851 8,390 6'350 6,500 6,500
4350 Printing 11,763 28
26,127 34,300 33 lOO 3O zVU �
' ' ' |
4351 Legal Notice Publication e,07* 11 9'2*8 u 8.720 8.720 �
Communications TOTAL 168,031 193,8*7 173,977 225,055 229 , 63s 226 «oz �
.~~~ �
4380 Repair & Maiot Contract 2,533 6,900 O O O o
4382 Equipment Repair & maiot 132 118 101 136.050 I64 149
4383 Buildings Repairs O 317 O O U U
4384 Street & Alley Repair 50,236 68,0I0 0 O U U
4385 Landscaping Services 697 570 1,140 1,000 1,208 1,200
4386 Communication Systems 7 13 15 16'454 16 16.314
4387 Traffic Signals maiut 1.235 2.200 3.665 2.500 2'000 2
4388 Electrical Repairs 9 6.156 2 6 6.500 a
4389 Maintenance Contracts 5,e43 5,718 1,439 3,600 1,470 ' 1,470
MANAGER RECOMMENDED &ET WORKSHEET BY FUND
1999 BUDGET Page 5
1998 1999 1999
1996 1997 AS OF ADOPTED DEPT MANAGER
Object Code & Description ACTUAL ACTUAL 10/31/98 BUDGET REQUESTED RECOMMENDED
4390 Rentals 1,832 0 0 0 0 0
4392 Building Rentals 2,993 249 400 800 300 300
4393 Equipment Rentals 2,865 5,943 4,092 7,000 7,425 9,025
4396 Software Maintenance 0 995 1,065 995 5,000 5,000
4397 Logis Charges 189,223 205,223 158,564 216,235 225,268 225,268
4398 Protective Services 1,334 0 i 0 0 0 i 0
Repair Rental & Maint TOTAL
407,389 434,255 i 290,310 391,134 - -- 430_122 i 416,077
4400 Other Contractual Service 138,265 165,370 131,345 134,554 159,604 156,910
4402 Uncollectible Checks 36 -40 0 0 0 0
4404 Collection Fees 0 52 -31 0 0 0
4406 Special Events 0 1,961 14,616 17,000 17,000 17,000
4410 Tuition Reimbursement 156 0 0 0 0 0
4411 Conferences and Schools 111,650 92,893 73,888 112,460 127,990 112,925
4412 Meeting Expenses 151 393 1,119 500 500 500
4413 Dues & Subscriptions 49,349 49,700 58,420 53,973 56,368 56,068
4414 Licenses, Taxes, & Fees 203,034 249,860 242,449 218,900 261,300 261,300
4415 Claims Payment 13,528 5,592 8,787 15,000 10,000 10,000
4416 Prizes/Expense Reimb 18,900 6,650 6,650 10,000 7,000 7,000
4417 Books/Reference materials 5,655 8,152 7,247 9,735 9,720 9,720
4420 Human Rights Commission 0 300 0 300 300 300
4421 Janitorial Service 187 15,123 11,574 3,500 3,500 3,500
4424 Towing Charges 0 395 494 1,500 1,500 500
MANAGER aocommEmoEo BoO woRoS000z BY Fomo
1999 BUDGET Page 6
1998 1999 1999
1996 1997 AS on ADOPTED oopT mamAGoe
Object Code a Description ACTUAL ACTUAL 10/31/98 BUDGET REQUESTED RECOMMENDED
4425 Board of Prisoners 1S7,298 148,568 I12,491 170,000 l?U,OOO 140,000
*427 Tree Removal Contract 10,755 8,010 10,730 1I,000 10,000 10,000
4430 Recreation coutr Service 37,003 O 750 O 0 o
4432 Capital Project &dmio Costs O U 97 U O O
«yaa capital Project Legal Costs n o 57 o o u
Other Contractual oery TOTAL 7e5 752.978 680 758'422 834 785'723 �
44*0 noel Charges 60 63 53,657 69'242 75 75.683
*441 Fixed Charges 510 413 373.879 537.993 459.718 «y«'aas �
4442 Repair a waiut Charges 243 226 258.333 333'469 344 344
4*43 Multi-use Hourly Charges 162,962 22* O O O O
�
4*44 Replacement Charges 251,950 24 o � n 7* 48'*75
Central Garage Rentals TOTAL z'ooe.oua 952 685 940 953 912.654
4461 Gen Liability Insurance 85 73,180 98 100,000 100'000 ' 100,000
4462 Property Insurance 11 11 1* 17 17 17
4463 Boiler & Machinery Ins 1,900 2 3 3'000 3,200 3.200
4464 Equipment Floater zoo 680 303 o l'oVV 0 0
4465 Automotive Insurance O ISO V O O / U
4466 Bonds Insurance 2,604 1 2 s 3,000 3
4467 money & credit zoaoraooe 1 1 2,231 2 2,300 2.300
4469 Liquor Liability Ins 1,210 gOO 676 1,000 1,500 l'OOO
Insurance TOTAL 104,989 90,9e5 122,188 I27,800 127.000 126,500
• MANAGER RECOMMENDED *ET WORKSHEET BY FUND •
1999 BUDGET Page 7
1998 1999 1999
1996 1997 AS OF ADOPTED DEPT MANAGER
Object Code & Description ACTUAL ACTUAL 10/31/98 BUDGET REQUESTED RECOMMENDED
4481 Electric Service 287,978 { 310,753 267,483 305,000 314,740 313,640
4482 Gas Service 94,892 { 95,265 62,904 88,750 99,150 99,150
{
4483 Heating Oil 2,702 { 3,231 2,642 3,000 5,700 5,700
4484 Water Service 7,996 { 7,797 7,870 7,300 8,735 8,735
{
4485 Sanitary Sewer Service 9,834 { 9,291 8,487 9,500 11,775 11,775
4486 Hazardous Waste Disposal 872 { 196 1,254 0 200 200
4487 Solid Waste Disposal 38,213 { 42,123 35,264 44,000 46,300 46,300
4488 Storm Water Drainage 20,743 { 21,347 17,721 21,900 22,750 22,750
Utilities TOTAL 463,230 { 490,003 403,,626 479,450 509,350 508,250
4520 Buildings 0{ 2,589 0 0 0 0
4530 Other Improvements 6,544 { 0 1,980 2,650 17,900 17,900
{
4531 Special Assessments 0 ( 17,080 17,000 17,000 14,000 14,000
{
4548 Computer Equipment 0 { 95,725 67,809 95,450 112,700 92,950
{
4550 Furniture & Fixtures 1,500 { 0 129 0 0 0
{
4551 Office Furniture & Equip 82,561 { 23,858 8,952 4,350 20,300 20,300
4552 Other Equipment 139,049 { 84,368 53,518 81,125 104,825 59,650
4553 Mobile Equipment 16,779 { 15,947 15,152 19,980 16,200 18,700
4555 Equipment Drug Forfeiture 23,770 { 0 0 0 0 0
4560 Construction Contracts 270 0 83,153 90,000 90,000 90,000
Capital Outlays TOTAL 270,474 239,567 247,692 310,555 375,925 313,700
4727 Special Ass Const Trans 0 394,197 394,197 394,197 394,197 394,197
MANAGER RECOMMENDED OET WORKSHEET BY FUND 0
1999 BUDGET Page 8
1998 1999 1999
1996 1997 AS OF ADOPTED DEPT MANAGER
Object Code & Description ACTUAL ACTUAL 10/31/98 BUDGET REQUESTED RECOMMENDED
4730 Debt Sery Fund Transfer 0 230,440 0 238,375 243,449 243,449
4731 Bldg Debt Sery Transfer 0 0 0 745,853 747,325 ( 747,325
Transfer to other Fund TOTAL 0 624,637 394,197 1,378,425 1,384,971 1,384,971
4199 Salaries Reimbursed - 394,123 0 0 0 0 0
4702 Administrative Sery Trans 0 - 299,141 - 262,960 - 315,538 - 315,487 - 315,487
Administrative Service TOTAL 394,123 - 299,141 - 262,960 - 315,538 - 315,487 - 315,487
4703 Engineer Reimb Transfer 0 - 261,917 0 - 300,000 - 322,000 - 322,000
4704 Storm Sewer Wage Reimb 0 - 100,000 - 83,330 - 100,000 - 100,000 - 100,000
Reimb from other Funds TOTAL 0 - 361,917 - 83,330 - 400,000 - 422,000 - 422,000
4840 Merchandise for Resale 45,272 33,656 35,117 37,000 33,000 33,000
Cost of Sales TOTAL 45,272 33,656 35,117 37,000 33,000 33,000
4995 Contingency Account 0 50,645 260 136,130 199,681 131,064
Contingency TOTAL 0 50,645 260 136,130 199,681 131,064
GENERAL TOTAL 10,908,340 11,739,732 9,565,577 13,187,566 13,972,111 13,504,916
CITY OF BROOKLYN CENTER 11/25/98 A D H 0 C R E P O R T Page 1
WED, NOV 25, 1998, 12:04 PM - -req: CHARLIE -- -leg: GL -- - -loc: BC- FINCE- -job: 56766 #S12245 --- prog: TF500 <1.62 > -- report id: RXREPORT
************************************************ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
* A D H O C R E P O R T W R I T E R
* *
* Requester's Name: CHARLIE HANSEN
* Requester's Location: BC -FINCE
* Current Date: WED, NOV 25, 1998, 12:04 PM
* Name of Report File: RXDVTLRC.RDF.BCFS
* Report Title: CITY OF BROOKLYN CENTER
* *
SELECT FUND 001
I
�I
0 CITY OF BROILYN CENTER
EXPENDITURES BY DIVISION Page 1
YEAR 12/31/98 12/31/99 12/31/99
12/31/95 12/31/96 12/31/97 TO DATE ADOPTED DEPT MANAGER
ACTUAL ACTUAL ACTUAL 10/31/98 BUDGET REQUEST RECOMMD
GENERAL FUND 001 { {
400 CITY COUNCIL { 124,508 95,574 110,002 107,827 123,711 126,4531 120,603
{
401 ADMINISTRATION i 342,077 255,506 182,464 163,341 200,219 192,2151 191,415
402 HUMAN RESOURCES /PURCH i 89,895 111,949 153,567 130,020 165,069 173,0391 166,239
403 CITY CLERK i 412 946 64,804 59,785 69,279 70,8551 70,855
404 ELECTIONS { 21,738 55,679 41,276 34,444 69,088 57,1661 57,166
4
410 FINANCE i 171,608 163,508 390,790 321,951 412,411 414,7741 414,774
411 DATA PROCESSING i 351,901 306,318 231,701 178,193 222,719 268,8091 228,006
415 LEGAL i 183,725 185,273 163,849 148,240 198,400 197,9001 197,900
416 PATROL { 2,657,466 2,671,215 2,621,645 2,142,531 2,709,132 2,887,7231 2,796,754
{ {
417 DETECTIVES { 424,056 513,826 546,279 422,653 579,855 550,9321 544,099
{ {
418 SUPPORT SERVICES { 579,276 693,698 744,945 612,432 840,719 943,5041 937,341
419 OFFICE OF THE CHIEF { 122,880 134,447 147,657 112,058 146,786 153,7771 131,966
420 PRIVATE CONTRACTS i 5,043 2,166 934 0 0 0{ 0
425 FIRE { 493,923 663,414 604,979 475,812 594,271 634,2171 592,737
426 EMERGENCY PREPAREDNESS 31,958 38,274 77,532 34,717 47,849 47,7411 47,184
430 INSPECTIONS 225,014 236,071 203,004 184,988 261,724 320,4931 268,174
431 PLANNING & ZONING 55,906 66,070 142,097 88,733 111,107 110,7121 110,712
432 ASSESSING 195,394 199,757 244,342 191,848 261,592 274,1111 262,620
1 {
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CITY OF B*YN CENTER
EXPENDITURES BY DIVISION Page 2
YEAR 12/31/98 12/31/99 12/31/99
12/31/95 12/31/96 12/31/97 TO DATE ADOPTED DEPT MANAGER
ACTUAL ACTUAL ACTUAL 10/31/98 BUDGET REQUEST RECOMMD
433 CONVENTION & TOURISM 209,576 201,600 248,779 242,352 218,500 261,2501 261,250
435 SOCIAL SERVICES 41,146 78,442 79,800 73,066 80,104 80,1041 79,860
439 POLICE STATION MAINTENANCE 20,496 17,955 0 0 0 73,0981 57,348
440 CUSTODIAL SERVICES 56,290 35,963 34,485 32,970 55,041 60,3291 60,329
1
441 BUILDING MAINTENANCE 274,046 298,687 321,950 322,861 371,502 426,9161 398,616
442 GOVT BLDG GROUND MAINT 7,178 17,221 53,021 53,905 65,364 65,9021 60,902
443 ENGINEERING SERVICES 110,384 - 40,017 361,068 183,804 380,104 430,0631 429,363
444 PUBLIC WORKS ADMIN 84,946 167,787 155,504 100,429 195,329 204,9341 209,434
445 STREETS MAINTENANCE 621,763 527,419 879,422 717,934 941,086 897,0281 897,028
446 TRAFFIC CONTROL 157,530 156,806 156,003 144,995 174,555 181,7461 181,746
447 SNOW & ICE CONTROL 230,930 331,097 163,324 100,354 191,092 200,4031 200,403
448 STREET LIGHTING 136,610 113,664 140,456 113,796 134,000 134,5001 134,500
449 PARKS GROUND MAINT 306,743 351,198 306,640 282,463 302,388 322,2341 311,393
450 PARKS FACILITY MAINT 168,322 199,218 256,733 157,987 275,881 276,9301 276,930
451 MAINT RECREATION PROGS 70,333 63,688 56,936 70,359 61,209 64,1951 64,195
452 FORESTRY 101,532 97,532 141,200 103,255 106,829 109,4191 109,419
454 ICE & HOCKEY RINKS 55,441 61,023 74,117 61,353 93,765 102,5411 102,541
459 CARS ADMINISTRATION 0 0 0 0 0 138,7861 135,786
I
460 RECREATION ADMIN 0 0 370,021 344,152 433,630 323,0801 322,080
1
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CITY OF BRWYN CENTER
EXPENDITURES BY DIVISION Page 3
YEAR 12/31/98 12/31/99 12/31/99
12/31/95 12/31/96 12/31/97 TO DATE ADOPTED DEPT MANAGER
ACTUAL ACTUAL ACTUAL 10/31/98 BUDGET REQUEST RECOMMD
461 ADULT RECREATION 439,815 420,972 223,977 174,939 249,490 236,7231 234,223
462 TEEN PROGRAMS 20,626 20,230 17,664 8,596 12,966 18,0771 18,077
463 YOUTH RECREATION 157,528 155,615 101,012 88,495 109,942 109,0921 108,092
464 GENERAL RECREATION 108,276 92,427 62,599 44,329 53,924 55,0881 55,088
465 COMMUNITY CENTER 426,570 424,358 254,813 199,601 225,580 245,8181 244,418
466 POOL 383,455 396,538 333,326 208,741 239,673 252,1981 249,848
470 RISK MANAGEMENT 130,661 132,409 110,263 139,112 157,000 152,5001 152,500
471 CENTRAL SUPPLIES 150,748 177,104 192,685 133,582 375,369 471,2931 362,059
472 CIVIC EVENTS 11,774 15,714 8,490 4,668 6,425 6,4591 6,459
474 REIMB FROM OTHER FUNDS 0 0 - 661,058 - 346,290 - 715,538 - 737,487 - 737,487
475 TRANSFERS 0 0 624,637 394,197 1,378,425 1,384,9711 1,384,971
** *TOTAL GENERAL * ** 10,559,497 10,908,340 11,739,732 9,565,577 13,187,566 13,972,1111 13,504,916
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0 0
CITY OF BROOKLYN CENTER 11/25/98 A D H 0 C R E P O R T Page 1'
WED, NOV 25, 1998, 11:58 AM - -req: CHARLIE -- -leg: GL -- - -loc: BC- FINCE- -job: 56763 #S12245 --- prog: TF500 <1.62 > -- report id: RXREPORTI
* *
* A D H 0 C R E P O R T W R I T E R
* *
* Requester's Name: CHARLIE HANSEN
* Requester's Location: BC -FINCE
* Current Date: WED, NOV 25, 1998, 11:58 AM
* Name of Report File: RXBGDVRC.RDF.BCFS
* Report Title: CITY OF BROOKLYN CENTER
* *
I
SELECT FUND 001
************************************************ * ** * * * * * * * * * * * * * * * * * * * * * * * * * * **
Division: City Council
Budget Code: 400
Program No: 1011
is PROFILE
The City Council is comprised of one Mayor and four Council Members, elected at- large. Under the
Council - Manager form of government as established by the City Charter, the City Council exercises the
legislative authority of the City. The City Council is responsible for formulating City policy, enacting
legislation, adopting the annual budget, levying local property taxes, and appointing members to advisory
boards and commissions. Members of the City Council also constitute the Board of Equalization, the
Economic Development Authority, and the Housing and Redevelopment Authority.
Included in the 1999 City Council budget is the cablecasting of City Council meetings; interpreters for
hearing impaired persons who attend City Council meetings; the annual joint meeting of the City Council
and advisory commissions; and a consultant to facilitate two City Council goal setting sessions for 1999.
Also included is the dues and subscriptions for Association of Metropolitan Municipalities, League of
Minnesota Cities, Minnesota Mayors Association, Minnesota Women Elected Officials, National League
of Cities, North Metro Highway 100 Council, North Metro Mayors Association, and U. S. Conference of
Mayors.
DEPARTMENTAL GOALS
• Remain in compliance with Minnesota Statutory requirements, laws, regulations, charter and ordinances
in all operations of the City.
• Exercise the legislative authority of the City and determine matters of policy.
• Meet regularly on the second and fourth Monday of each month in accordance with charter and law.
• Work with the City Manager to set policy.
• Work on goals and plans for the City.
The following goals were adopted October 14, 1997, by City Council Resolution No. 97 -183.
• Goal 1: Develop plan for providing operating and future capital needs funds for the golf course,
liquor stores, and Earle Brown Heritage Center.
• Goal 2: Review City's departmental structure with analysis of needs and identification of
opportunities for improved service delivery.
• Goal 3: Establish contingency option for Council in the event of funding losses.
• Goal 4: Establish long -range financial plans for City: (1) Five -year; and (2) Ten- to twenty-year
appendix of major future needs and possible approaches for addressing these needs.
• Goal 5: Implement fire and police plans (build with bond proceeds)
• Goal 6: Become more active in regional issues affecting the City.
• Goal 7: Continue work on redevelopment issues with emphasis on: (1) Brookdale; (2) Brooklyn
Boulevard; and (3) 53rd Avenue, while being able to respond to other opportunities.
• Goal 8: Continue code enforcement with Council review of process and goals with staff to refine the
code enforcement effort.
• Goal 9: Meet with commission chairs to develop updated goals and missions for each of the City's
commissions.
• Goal 10: Develop a plan to address building needs at City Hall /Community Center for handicapped
accessibility, roofing, heating, ventilation, air conditioning, removal of police functions, and citizen
access and service: (1) Council chambers (sound system, lights, etc.); (2) ADA accessibility; (3)
Roof; (3) Entrances; (4) Community Center; and (5) Heating, ventilation, and air conditioning.
• Goal 11: Implement those study recommendations adopted by Council for liquor store and Earle
Brown Heritage Center.
SPECIFIC EXPENDITURE CODE D ETAIL
Object
Number Explanation Amount
4308 Charter Commission $1,500
The statutory amount of $1,500 is recommended for the 1997 Charter Commission budget
(pursuant to Minnesota State Statute 410.06).
4310 Professional Services $10,000
Includes interpreters for hearing- impaired persons who attend City Council meetings ($300),
Northwest Community Television to broadcast City Council and other public meetings
($3,500), joint meeting of City Council and advisory commissions ($1,200), consultant to
facilitate two City Council goal setting sessions for 1999 ($6,000).
4313 Audit and Financial Services $19,600
An annual audit of the City's finances is required under Minnesota State Law and under the
City Charter. The City contracts for the audit and conducts a competitive bidding process
for the audit work every four or five years.
4411 Conferences and Schools $10,000
This amount covers training expenses for the Mayor and Council Members who attend
conferences on behalf of the City.
4413 Dues and Subscriptions $39,000
Includes League of Minnesota Cities ($12,418), Association of Metropolitan Municipalities
($6,613), MAMA -LMC Labor Relations Service ($4,185), U.S. Conference of Mayors
($700), Minnesota Mayors Association ($20), North Metro Mayors Association ($9,253, to
40 General Fund. Total dues are $17,253; $8,000 allocated to EDA), North Metro Highway 100
Council ($3,000), Minnesota Women Elected Officials ($30), National League of Cities
($1,300).
4420 Human Rights and Resources Commission $300
The Human Rights and Resources Commission is requesting $300 for conferences and
schools for commissioners.
PERSONNEL LEVELS
Number Position
1 Mayor
4 Council Members elected at -large
CITY OF BR*YN CENTER
i
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV CITY COUNCIL 400
I I I
4100 Wages Regular Employees 23 0 ( 0 126 ( 0 ( 0
( I I
4112 Overtime Regular Employee 1,185 4,148 I 5,000 1,370 ( 5,000 I 1,800
4130 Wages Part -time Employees 28,981 31,995 ( 32,880 26,705 I 33,867 I 33,867
I
Salaries and Wages TOTAL 30,189 36,143 ( 37,880 28,200 ( 38,867 ( 35,667
4140 PERA Defined Contribution 385 901 ( 1,028 795 ( 1,058 ( 1,058
4141 PERA Basic Plan 0 0 ( 0 39 ( 0 0
4142 PERA Coordinated Plan 309 455 ( 535 337 I 508 I 508
4146 FICA 2,308 2,743 ( 2,898 2,152 I 2,973 ( 2,973
I ( I
4154 Workers Comp Insurance 117 120 ( 170 82 ( 117 ( 117
Fringe Benefits TOTAL 3,120 4,220 ( 4,631 3,406 ( 4,656,( 4,656
4210 Office Supplies 105 70 ( 200 40 I 200 ( 200
I
4220 Operating Supplies 1,680 707 200 563 ( 200 ( 600
Supplies TOTAL 1,785 777 400 603 ( 400 ( 800
4308 Charter Commission - 0 725 I 1,500 215 I - 1,500 ( 1,500
4310 Professional Services 6,078 7,196 I 10,000 7,045 I 10,000 ( 8,500
4313 Audit & Financial Service 18,620 18,620 I 19,600 19,250 I 20,160 1 20,160
I I
Purchased Services TOTAL 24,698 26,541 ( 31,100 26,509 31,660 30,160
4321 Postage 0 0 I 100 0( 100 I 50
4334 Use of Personal Auto 20 0 ( 0 0 ( 0 ( 0
CITY OF BROYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 2
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4350 Printing 0 0 100 0 100 100
Communications TOTAL 20 0 200 0 200 150
4411 Conferences and Schools 7,097 5,224 10,000 3,847 10,000 8,500
4412 Meeting Expenses 0 0 0 618 0 0
4413 Dues & Subscriptions 28,665 36,798 39,000 44,644 40,170 40,170
4417 Books /Reference Materials 0 0 200 0 200 200
4420 Human Rights Commission 0 300 300 0 300 300
Other Contractual Sery TOTAL 35,762 42,321 49,500 49,109 50,670 49,170
---- - - - - -- ---- - - - - --
CITY COUNCIL TOTAL 95,574 110,002 123,711 107,827 126,453 120,603
Division: Administration
Budget Code: 401
Program No: 1031
PROFILE
The City Manager is the Chief Administrative Officer of the City. It is the City Manager's duty to enforce
the City Charter and all ordinances. The City Manager's office provides general administrative services for
the management of the City to ensure that all Council policies and directives are carried out. Activities
include coordinating recommendations to the City Council on financial, legislative, and management issues
and to provide liaison between the Council, advisory boards and commissions, staff, other levels of
government, the media, and the public.
Management and Intergovernmental Relations. Provide general administrative services required for the
management of City affairs. Works with community members, other public or private agencies,
organizations, schools, etc., on all areas which affect the City. Support staff handle general government
activities including both election and front counter /customer receptionist activities.
Communications. Handles and coordinates City communication activities, both externally and internally.
Coordinates publication of the City newsletter. Creates newsletters, forms, flyers, handles information
released to the media, develops other information newsletters and packets as needed. Handles coordination
of cable TV activities in the organization, including broadcast of council meetings.
Customer Service. Responsible for front counter, cashier, switchboard, and main receptionist for City Hall.
Handles building permits, licensing, public inquiries for information regarding City services, activities,
events, meetings. Refers customers to appropriate departments if services cannot be handled at front desk.
Performs duties of central cashier for city operations.
DEPARTMENTAL GOALS
• Implement Council policies, resolutions, and ordinances as adopted by the City Council.
• Prompt and efficient delivery of City services.
• Maintain a positive relationship with governmental agencies and surrounding municipalities to enhance
the City's plans and programs.
• Continue to work on joint and cooperative ventures.
• Accurate and timely communication to residents through City newsletter (six issues per year and special
issue if warranted), cable, and media releases.
• Develop proposals for five year planning for City Council consideration.
• Preparation of annual budget.
i
SPECIFIC EXPE NDITURE COD DETAIL
Object
Number Explanation Amount
4310 Professional Services $3,000
Included are notary bond and miscellaneous professional services for administration and
special projects. Cost for consultant to facilitate team building; and goal setting session(s)
for Department Heads and Supervisors as it directly relates to goals and objectives set by
City Manager and Council
4321 Postage $10,000
Cost for delivery of City newsletters.
4334 Use of Personal Auto $4,900
Reimbursement for mileage and parking fees incurred by employees when conducting City
business. City Manager automobile allowance included in this account. This amount is for
all employees in the department and is not broken down to division levels.
4350 Printing $12,000
Cost for printing City newsletter.
4413 Dues and Subscriptions $1,600
Memberships for various professional organizations for overall operation and management
of administration. Includes the following: Brooklyn Community Chamber, ICMA, MAMA,
MCMA, League of MN Cities Directory, and Minnesota State Statutes.
PERSONNEL LEVELS
Number Position
1 City Manager
1 Administrative Technician
1 Community Development Secretary
1 Administrative Intern
Other staff involved in supporting and working on general administration are the positions of City Clerk,
Assistant City Manager/Human Resources Director, and Human Resources Technician, which have separate
division budgets for operations.
0 CITY OF BR#YN CENTER 0
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 3
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 -REQUESTED RECOMMENDED
DIV ADMINISTRATION 401
4100 Wages Regular Employees 167,590 109,196 124,033 91,878 127,408 127,408
4112 Overtime Regular Employee 247 129 513 0 613 613
4130 Wages Part-time Employees 10,987 9,057 10,300 6,560 0 0
4131 Overtime of Part-time Emp 0 0 0 2,035 0 0
4133 Vacation Pay 16,127 5,549 0 8,040 0 0
4134 Holiday Pay 7,215 4,837 0 3,248 0 0
4135 Sick Leave Pay 6,033 1,585 0 1,243 0 0
Salaries and Wages TOTAL 208,198 130,354 134,846 113,004 128,021 128,021
4142 PERA Coordinated Plan 8,290 4,854 6,985 5,710 6,631 6,631
4146 FICA 13,870 7,975 10,316 8,186 9,794 9,794
4150 Employee Benefits 0 6,332 10,361 7,981 8,924 8,924
4151 Health Insurance 13,407 1,806 0 0 0 0
4152 Life Insurance 142 11 0 0
0 0
4153 Dental Insurance 831 104 0 0 0 0
4154 Workers Comp Insurance 1,333 908 911 752 895 895
4156 Unemployment Compensation 0 1,062 0 0 0 0
4158 Disability Insurance 205 0 0 0 0 0
Fringe Benefits TOTAL 38,077 23,052 28,573 22,629 26,244 26,244
4220 Operating Supplies 688 147 1,000 913 1,000 1,000
CITY OF BR*YN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 4
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
Supplies TOTAL 688 147 1,000 913 1,000 1,000
4310 Professional Services I 1,326 0 3,000 25 3,000 2,000
4312 Legal Services
840 0 0 0 0 I 0
4318 Casual Labor i 150 0 i 0 0 I 0 i 0
Purchased Services TOTAL 2,316 0 3,000 25 3,000 2,000
4321 Postage 5 455 10,000 3,553 10,000 10,000
4322 Telephone Services i 0 450 i 0 357 450 450
4324 Delivery Service i 1,800 0 0 0 0 i 0
4334 Use of Personal Auto i 3,457 3,047 4,300 3,496 4,900 4,900
4350 Printing 9,074 16,274 12,000 14,883 12,000 12,000
4351 Legal Notice Publication 5,706 0 I 0 O I 0 0
Communications TOTAL
20,043 20,226 26,300 22,289 27,350 27,350
4411 Conferences and Schools 200 4,325 5,000 2,425 5,000 5,000
4413 Dues & Subscriptions 9,152 1,243 1,500 1,746 1,600 1,800
4417 Books/Reference Materials 22 356 0 0 0 0
Other Contractual Sery TOTAL 9,374 5,924 I 6,500 4,171 6,600 6,800
4440 Fuel Charges i 15 0 i 0 0 i 0 i 0
4441 Fixed Charges i 145 0 i 0 0 i 0 i 0
Central Garage Rentals TOTAL 160 0 0 0 0 0
CITY OF BRC4YN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 5
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
-- ---- - - - - -- -------- - - - - -- ------- - - - - -- -------- - - - - --
--------------
4548 Computer Equipment 0 2,761 0 0 0 0
4551 Office Furniture & Equip 0 0 0 309 0 0
Capital Outlays TOTAL 0 2,761 0 309 0 0
4199 Salaries Reimbursed - 23,350 0 0 0 0 0
Administrative Service TOTAL - 23,350 0 0 0 0 0
ADMINISTRATION TOTAL 255,506 182,464 200,219 163,341 192,215 191,415
I
Division: Human Resources
Budget Code: 402
Program No: 1048
PROFILE
Human Resources establishes and maintains the personnel policies and procedures for the City. The Human
Resources Division addresses all matters relating to personnel including recruitment, compensation and
labor negotiations.
Human Resources. Handles recruitment and selection of staff. Develops policies and procedures dealing
with personnel. Responsible for compliance with MN pay equity, reports and updates to system. Handles
all workers' compensation, managed care program, and OSHA yearly work comp report. Handles
employment and personnel complaints, issues and concerns from staff, Department Heads and City Manager.
Works with Finance on benefits. Handles flexible benefit, compensation, affirmative action, employee
assistance, employee recognition and tuition reimbursement programs. Also handles ADA, FLSA, Hepatitis
B, CDL drug testing, OSHA mandated training as well as other employment matters. Coordinates a wide
variety of training in all areas. Monitors laws and regulations in the area of employment/personnel to ensure
compliance. Works in areas of Data Practices, Diversity, Customer Service and Human Rights. Coordinates
all human resource activities for the City.
Labor Relations. Supervises labor negotiations. Acts as chief negotiator for City in union issues. Works
on grievance issues, and assists with arbitrations. Responsible for Uniform Baseline Settlement reporting
to BMS.
DEPARTMENTAL GOALS
• Coordinate employee recruiting and hiring to ensure proper legal compliance.
• Continue efforts to recruit and hire a diversified work force.
• Work toward resolution of grievances and employment issues.
• Promote new safety and wellness efforts throughout the organization.
• Administer and process workers' compensation.
• Implement new performance review standards and format
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4310 Professional Services $15,000
These services include pay equity job analysis, employment testing using validated tests, and
the cost of the Employee Assistance Plan.
4311 Benefits Administration $5,000
Flexible benefits plan for pre -tax medical and dependant care.
4314 Medical Services $3,800
Physical exams, mandatory drug/alcohol testing for commercial driver's license holders, and
Hepatitis B vaccine.
4341 Employment Advertising $5,500
Employment advertising costs relate to newspaper and other advertisements for City and
enterprise job openings.
4411 Conferences and Schools $3,000
Provides for Assistant City Manager/HR Director attendance at one national conference and
at one in -state conference, and attendance for Human Resources/Purchasing Technician to
training.
4548 Computer Equipment $7,000
Provides for one -time licensing cost to implement new organizational wide on -line
performance review system. Software is customized to the local government market, with
detailed review criteria directed to local government operations, including police operations.
Provides on -line tutorial and critque for supervisors providing performance reviews, complete
with suggested criteria for performance goals and evaluation. Use by all city supervisory
personnel should significantly up grade the current performance evaluations and help in the
acheivement of specific performance criteria for all employees.
Also provides for replacement of one printer within the Human Resources Division.
PERSONNEL LEVELS
Number Position
1 Assistant City Manager/Human Resources Director
1 Human Resources/Purchasing Technician
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
1 Laser Printer March 1999 1 $2,000 Replace Assistant City
Manager/Director of Human
Resources printer
Software license January 1999 1 $5,000 Performance Review package
On -line tutorial and forms, Local
Government/ Police format
�
Czzr OF 8aAm CENTER
MANAGER B8COMD BUDGET WORKSHEET BY DIVISION
Page 6 �
1999 BUDGET �
1999 1999
� Object Code a Description 1996 I997 1998 AS OF DEPT MANAGER
Division Code a Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED 8oCOmmE0ooD
DIn 8npA0 RuSOU8CDG/eDRC8 402 �
�
�
4100 Wages Regular Employees 59,489 72 100,497 65,741 106,176 106
4112 Overtime Regular Employee 428 540 - O O O' U
4133 Vacation Pay 4,972 6,407 O 5,191 O n �
4I34 Holiday pay 4,582 4,319 O 3,583 O O
4135 Sick Leave Pay 3,0I6 2,336 O 2,803 0 O �
Salaries and Wages rocaL 72 86 100 76 zoa.z?a 10*
4142 PoRa Coordinated Plan 3 z,u*« 5.20e s'e«a 5,500 s'soo �
4146 ezca *,937 6 7 5.415 8.122 8,122
4150 Employee Benefits O 6,404 8,264 7,234 8,804 8,804 �
�
4151 Health Insurance 3,352 779 O O 0. o
-
4152 Life Insurance 35 5 U O O U
e153 Dental Insurance 208 64 O 0 O o
4154 Workers Comp Insurance 259 277 312 306 437 437
4158 Disability z000zaoce 469 409 502 -1 O O
Fringe Benefits TOTAL 12 17 21.972 16,902 22,863 22,863
4212 Printed Forms 878 O O O O O
4220 Operating Supplies 185 3,031 o 3,*09 O u
4227 Safety Supplies 36 173 200 o ?oo 700
Supplies TOTAL 1,099 3,26* 4,200 3,409 700 700
|
/
CITY OF BR*N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 7
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4310 Professional Services 7,727 18,797 15,000 15,438 15,000 15,000
4311 Benefits Administration 8,003 10,517 5,000 960 5,000 3,200
4312 Legal Services 0 744 0 0 0 0
4314 Medical Services 792 1,263 3,800 1,945 3,800 3,800
Purchased Services TOTAL 16,522 31,321 23,800 18,343 23,800 22,000
4322 Telephone Services 0 219 350 279 350 350
4324 Delivery Service 0 45 200 I 85
100 100
4334 Use of Personal Auto 50 56 0 133 180 180
4341 Employment Advertising 8,493 11,750 5,500 7,043 5,500 5,500
4350 Printing
503 0 1,500 788 1,500 1,500
4351 Legal Notice Publication 38 316 0 0 320 320
Communications TOTAL 9,084 12,386 7,550 8,327 7,950 7,950
4411 Conferences and Schools
0 978 3,000 2,052 3,000 3,000
4413 Dues & Subscriptions 250 1,022 1,550 1,979 1,550 1,550
4417 Books/Reference Materials 0 61 0 85 0 0
Other Contractual Sery TOTAL 250 2,061 4,550 4,116 4,550 4,550
4548 Computer Equipment 0 0 2,500 2,609 7,000 2,000
Capital Outlays TOTAL 0 0 2,500 2,609 7,000 2,000
HUMAN RESOURCES/PURCH TOTAL 111,949 153,567 165,069 130,020 173,039 166,239
Division: City Clerk
Budget Code: 403
Program No: 1061
. PROFILE
The City Clerk is responsible for preparation of elections, maintaining official City records, coordinating
City Council and City commission materials, coordinating business licensing, and supervision of secretarial
support staff in the Administration Department. The City Clerk has significant public contact related to
elections, ordinances, resolutions, contracts, bonds, insurance, business licenses, as well as other City
matters.
Elections. Supervises elections and voter registration. Ensures elections are handled in accordance with
State, Federal, and County regulations. Oversees all activities related to City elections including notices,
materials, and certification of process. Arranges polling places and sets up voting equipment. Supervises
the recruiting and training of election judges. Oversees the maintenance of voter registration files.
Official City Records/Data Retention. Maintains official City records, file system, and records storage
room. Supervises the City's retention system. Oversees the maintenance of City ordinances, resolutions,
and City Council minutes.
City Council. Coordinates Council activities, correspondence, meetings, etc. Ensures coordination,
maintenance, and accuracy of Council minutes, resolutions, and other official documents. Oversees the City
Council agenda preparation process. Posts Council/Commission notices as required by Open Meeting Law.
DEPARTMENTAL GOALS
• Administer and process City business licenses.
• Coordinate and deliver City Council information.
• Ensure posting and publishing of all official notices.
• Coordinate annual Council/Commission meeting.
• Advertise for Commission vacancies in a timely manner.
• Provide information as needed to new commission members.
• Maintain official City records.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4351 Legal Notice Publication $8,000
This provides for the cost of publishing ordinances, bids, public hearing notices, advertising
for proposals, assessments, bonds financial reports, and any other notice which is required
to be published.
PERSONNEL LEVELS
Number Position
1 City Clerk
CITY OF BROO& CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 8
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
---- - - - - -- -------- - - - - -- -------- ------ -------= ------ ______________
DIV CITY CLERK 403 {
4100 Wages Regular Employees 0 { 37,238 { 47,639 34,487 50,293 { 50,293
4133 Vacation Pay 0 { 3,748 { 0 1,860 0 { 0
4134 Holiday Pay 0 { 1,865 { 0 1,166 0 { 0
4135 Sick Leave Pay 0 { 2,060 { 0 1,152 0 { 0
Salaries and Wages TOTAL 0 { 44,911 47,639 38,666 50,293 { 50
{
{
4142 PERA Coordinated Plan 0 { 1,964 { 2,468 2,002 2,605 { 2,605
{
4146 FICA 0 { 3,362 { 3,644 3,058 3,847 { 3,847
4150 Employee Benefits 0 { 1,535 { 3,742 3,117 4,402 { 4,402
4151 Health Insurance 882 { 226 ( 0 0 0 { 0
4152 Life Insurance 9( 2{ 0 0 0{ 0
4153 Dental Insurance 55 i 5{ 0 0 0 0
4154 Workers Comp Insurance 0 140 { 148 154 208 { 208
4158 Disability Insurance 0 215 { 238 -1 0 { 0
Fringe Benefits TOTAL 946 7,449 10,240 8,330 11,062 { 11,062
4334 Use of Personal Auto 0 51 { 250 26 250 { 250
4351 Legal Notice Publication 0 11,165 { 8,000 9,248 8,000 8,000
Communications TOTAL 0 11,216 { 8,250 9,274 8,250 { 8,250
4411 Conferences and Schools 0 1,077 { 500 682 900 { 900
4413 Dues & Subscriptions 0 { 120 { 150 315 150 { 150
CITY OF BRAYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 9
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4417 Books/Reference Materials 0 31 0 0 200 200
Other Contractual Sery TOTAL 0 1,228 650 997 1,250 1,250
4548 Computer Equipment 0 0 2,500 2,518 0 0
Capital Outlays TOTAL 0 0 2,500 2,518 0 0
CITY CLERK TOTAL 946 64,804 69,279 59,785 70,855 70,855
Division: Elections
Budget Code: 404
Program No: 1091
PROFILE
The City registers all new voters, processes transfers and deletions, and cooperates with Hennepin County
and the Secretary of State to provide an accurate computerized listing of eligible registered voters in the City
of Brooklyn Center. The costs incurred from the registration of new voters and the maintenance of the voter
records is included in the Elections budget.
Section 4.01 of the Brooklyn Center City Charter provides for regular municipal elections to be held in even -
numbered years only. The 1999 Elections budget provides for the cost of personnel, training, supplies,
postage, building rentals, maintenance agreements, and printing in the event that a special election is needed.
DEPARTMENTAL GOALS
• Administer training to election judges.
• Administer municipal elections in accordance with Minnesota Statutes.
• Adapt to and integrate new legislation on elections.
• Maintain up -to -date voter registration system.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4130 Salaries, Part -Time Employees $6,000
Includes training and wages for all election judges.
4220 Operating Supplies $900
Includes supplies such as ballot transfer cases, ballot pens, ribbons and paper tapes.
4321 Postage $600
Includes mailing out verification cards on new registrations, mailing absentee ballot
applications, ballots, and return envelopes.
4350 Printing $2,500
Includes printing of regular and absentee ballots for optical scanner, voter receipts, and
official notices.
43$2 Equipment Repair and Maintenance $3,500
Includes the cost of the maintenance agreement for the eleven optical scanners. Also
includes any necessary equipment repair costs not covered under the maintenance agreement.
4392 Building Rentals $300
Includes costs associated with two churches and custodial fees charged by one school used
as polling locations.
4393 Equipment Rentals $300
Includes the rental of a truck to transport ballot boxes, voting booths, signs, optical scan
voting equipment to the polling locations.
PERSONNEL LEVELS
Brooklyn Center is divided into eight precincts. State Law requires a minimum of one chairperson and at
least four election judges per precinct to carry out the election process.
46
czzY OF anAYm CE0zoo
MANAGER REC0wD BUDGET WORKSHEET BY DIVISION page lO
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code a Description &CzoaL ACTUAL BUDGET I0/31/98 REQUESTED RECOMMENDED
Dzn oLoCrz0mS 404
4100 Wages Regular Employees 20 33 28 za 34'595 34.595
4112 Overtime Regular Employee 1,305 zou u 126 n u
/
*130 Wages part-time Employees 20,994 1,941 19,570 9,353 6,000 6,000
4133 Vacation Pay O 2 O 365 O O
4134 Holiday Pay O 1,314 O 197 O 0
4135 Sick Leave Pay O 1,282 O 103 O u
Salaries and Wages TOTAL *3,175 ]o 48 27 40 «O.sps
4142 eoRu Coordinated Plan 99* 1 l 910 1.792 1
4146 rzca 1 2 3.713 1 3.106 3,106
�
4150 Employee Benefits o 2 3,742 312 4.402 «.«oz
uzsz Health Insurance 1,146 289 O O O O
4152 Life Insurance 12 3 V U O 0
4153 Dental Insurance 69 20 U U O V
4154 Workers Comp Insurance 79 90 150 92 l?I 17I
4156 Unemployment Compensation IO O U U O O
Fringe Benefits r0zaL 3 6,455 9'105 ] 9'471 ' 9'471
4220 Operating Supplies 3.309 19 2'500 503 900 900
Supplies TOTAL 2 19 2 503 *oo yoo
*331 Postage 1,533 543 1,700 203 600 600
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CITY OF BRAYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 11
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4334 Use of Personal Auto 49 0 100 6 0 - 0
4350 Printing 864 416 2,500 0 1,500 1,500
Communications TOTAL 2,446 958 4,300 209 2,100 2,100
4382 Equipment Repair & Maint 2,915 3,061 3,500 3,061 3,500 3,500
4392 Building Rentals 600 249 800 400 300 300
4393 Equipment Rentals 211 0 300 95 300 300
I
Repair Rental & Maint TOTAL 3,726 3,310 4,600 3,555 4,100 4,100
4413 Dues & Subscriptions 36 0 50 0 0 0
Other Contractual Sery TOTAL 36 0 50 0 0 0
ELECTIONS TOTAL 55,679 41,276 69,088 34,444 57,166 57,166
Division: Finance
Budget Code: 410
Program No: 1141
PROFILE
The purpose of the Finance Department is to provide for the fiscal management of all funds of the
City; including budgeting, accounting, financial reporting, investments, bonding, risk management,
and utility billing.
DEPARTMENTAL GOALS
The objective of the department is to provide policy makers and outside authorities with accurate and
timely financial information on the City in the form of the annual budget and the Comprehensive
Annual Financial Report; to process the transactions needed for the day -to -day running of the City
in the areas of accounts payable, accounts receivable, payroll, and utility billing; and to provide
cross - departmental support in the areas of risk management and pooled investment of City funds.
Progress continues on an initiative begun in 1997 for the administration of COBRA and Section 125
employee benefits. This is being done by a means of a new consultant who administers COBRA and
provides support to Finance Department staff who internally administer Section 125 employee
benefits. The City is realizing savings of at least $4,000 per year. The consultant cost is reflected
in the Human Resources Division.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4212 Printing $4,700
Provides for the printing of the Annual Financial Report ($1,500) and Annual City
Budget ($3,200).
4393 Equipment Rentals $700
Lease of a small copier for use by Finance, Assessing, and Community Development
departments.
4396 Software Maintenance $1,000
Ongoing support and upgrades for PC based fixed asset accounting software purchased
in 1997.
4411 Conferences and Schools $4,500
Professional training for all Finance Department staff. Increase from 1997 and earlier
years to provide training in the areas of COBRA and Section 125 benefits
administration.
4413 Dues and Subscriptions $1,000
Dues: GFOA dues (Hansen & Johnson $175, and Sundberg $115), MN GFOA dues
(Hansen, Johnson and Sundberg -$90). Subscriptions: Wall Street Journal ($175),
GASB Action Report/Pronouncements ($140), GASB Codification Book for 1998
($48), COBRA and Section 125 benefits administration ($150), miscellaneous ($107).
4548 Computer Equipment $6,500
Desktop computers are being replaced on a rotating, scheduled basis to insure that the
Finance Department has reliable and up to date computers. A large volume output bin
is to be added to the high speed printer to handle large print jobs run by several
departments.
PERSONNEL LEVELS
It is not anticipated that any position will be reclassified to a different pay grade, but several persons
who aren't at the top of their existing pay grade will advance within that pay grade. All employees are
expected to receive a cost of living adjustment on January 1st.
Number Position
1 Finance Director
1 Assistant Finance Director
1 Staff Accountant
1 Accounting Technician II
1 Payroll/Personnel Technician
1 Utility Billing Technician I
1 Utility Billing Technician II
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Desktop personal computer 1/99 2 $5,500 Replace existing.
Large volume output bin for printer 4199 1 $1,000 Attachment for existing printer.
czzr OF BR CEmroo
MamaoEo ooCOMo BUDGET WORKSHEET BY oznI8IoN Page 12
1999 000G8T
1999 1999
Object Code & Description 1996 1997 19e8 AS OF DEPT »mAm8GEa
Division Code a Description ACTUAL ACTUAL BUDGET I0/31/98 REQUESTED RECOMMENDED
DIv FINANCE «lO
4100 Wages Regular Employees 2*8,786 258,852 313,37e 211,68* 3I8,379 318,379
4112 Overtime Regular Employee ]O0 714 1'406 427 1,387 1,387
4133 Vacation Pay I8,160 20,640 O 14,02e O o
*13e Holiday pay 14,235 14,282 O 7,809 V 0
4135 Sick Leave Pay 17 12 V 10.302 O o
�
4197 Temporary Services 1'500 O O O O o �
Salaries and Wages TOTAL 300,675 306.651 314 1 7e0 2** 319 319.766 �
�
4142 eEnA Coordinated pIao 13 13 16 12.604 16,564 �a sa� �
' . �
�
4146 Fzou e1 22.378 24 17,562 24,462 z*.«oz
*150 Employee Benefits u 23 29.554 ' 23 31 sz'os« �
� 4151 Health Insurance 20,425 3,910 O O O O
4152 Life Insurance 151 22 O O O O
4153 Dental Insurance 1,656 135 O O O o
4I54 Workers Comp Insurance 1,070 993 976 979 1,333 1,333
4158 Disability Insurance 607 656 679 547 700 ?OO
Fringe Benefits TOTAL 58 64 71 55.226 74 74.113
4210 office Supplies 245 61 600 131 o o
4212 Printed Forms 588 3,651 3,700 3,036 4,700 4,700
«coU Operating Supplies 487 zso O 373 soO 600
4271 Minor Equipment O 0 800 750 800 800
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CITY OF BRAYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 13
1999 BUDGET
1999 1999
Object Code & Description 1996 1997, 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
Supplies TOTAL 1,320 3,863 5,100 4,280 6,100 6,100
4310 Professional Services 415 415 415 415 425 425
Purchased Services TOTAL 415 415 415 415 425 425
4324 Delivery Service 14 47 25 9 50 50
4334 Use of Personal Auto 234 442 300 i 246 400 i 400
Communications TOTAL 248 490 325 255 450 450
4382 Equipment Repair & Maint 85 0 0 0 0 0
4389 Maintenance Contracts 0 0 0 220 220 220
4393 Equipment Rentals 0 693 700 538 700 700
4396 Software Maintenance 0 995 995 1,065 1,000 4 1,000
Repair Rental & Maint TOTAL 85 1,688 1,695 1,823 1,920 1,920
4411 Conferences and Schools 0 3,734 4,500 2,877 4,500 4,500
4413 Dues & Subscriptions 676 742 1,000 585 1,000 1,000
4417 Books/Reference materials 0 0 0 201 0 0
Other Contractual Sery TOTAL 676 4,476 5,500 3,663 5,500 5,500
4548 Computer Equipment 0 8,346 13,000 12,043 6,500 6,500
Capital Outlays TOTAL 0 8,346 13,000 12,043 6,500 6,500
4199 Salaries Reimbursed -198,736 0 0 0 0 I 0
CITY OF BROYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 14
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
Administrative Service TOTAL -198,736 0 0 0 0 0
FINANCE TOTAL 163,508 390,790 412,411 321,951 414,774 414,774
Division: Data Processing
Budget Code: 411
Program No: 1241
PROFILE
The purpose of the Data Processing Department is to support the computer needs of all City funds and
divisions. This includes the technical expertise of the MIS Coordinator, maintenance, training, and the
operation of the local area network. Mainframe applications are provided by LOGIS. LOGIS systems which
benefit a single fund or division have been charged to that user. LOGIS systems which benefit the entire
City are charged to Data Processing.
The only personnel in the Data Processing Division is the MIS Coordinator. Some of the MIS Coordinator's
time which is spent in support of the enterprise funds is reimbursed as reflected in the Reimbursement from
other Funds division.
The division's capital outlay for 1998 is $25,000, which will provide for the replacement of components of
the network and wiring plant which have become obsolete and other equipment as deemed necessary.
The MIS Coordinator will coordinate the City of Brooklyn Center's efforts in promoting the effective and
efficient transaction of city business and decision - making by providing access to necessary data and
information.
DEPARTMENTAL GOALS
• Coordinate long- and short-term planning for both hardware and software needs.
• Facilitate all related equipment purchases.
• Coordinate all related training needs.
• Coordinate support services with LOGIS.
• Perform user, hardware, and software support service for the city and employees.
• Coordinate telephone system support, training, repair, and purchases.
Phone Svstem /Cabling Analvsis - In Progress
The City's phone equipment and wiring plant-are in great need of replacement. In 1997, the city experienced
frequent downtime and inability to communicate with the public due to problems with the phone system.
In addition to frequent downtime, the current system is limited in its abilities and extremely unreliable.
There have been several instances of lost and misaddressed voicemail, misdirected calls and poor sound
quality. As the main tool for communication both within and outside of city hall, it is extremely important
for us to have a phone system that we can depend on.
The cabling plant is outdated and is beginning to deteriorate. Most of the cabling in the building is over
fifteen years old - the industry standard life expectancy for cabling is seven years. The Police department
was rewired for computer connections in the summer of 1997 due to frequent computer problems and
crashes resulting in lost time for administrative personnel, in 1998 the rest of city hall needs to be rewired
for the computer network and all of city hall needs to be rewired for the new phone system.
In addition to the outdated cabling, the power supply to the wiring area in the basement is hazardous to our
technology. While this building does have a secondary source for power, it does not provide protection from
momentary sags and spikes which can be very harmful to computerized equipment. We have experienced
numerous episodes of blown fuses and damaged equipment on both the 911 system and our network
LAN/WAN hardware. To prevent further damage from the electrical system, we must install a large UPS
which will protect the new phone system, cabling hardware, network servers, and 911 system.
An analysis is currently being completed to validate our needs and establish requirements and design
. standards for a new phone system. Until this process is complete we will not have exact figures for the
budget process. Listed in the table below are industry averages for a system of our size and scope:
Range Cabling Phone System & UPS System for
Voicemail all equipment
High $30,000 $85,000 $13,000
Low $20,000 $60,000 $8,000
Depending on the final analysis, there may be changes in operational costs for several divisions. For
instance, the EBHC currently has a very slow link with city hall for data transmission. In the planning stages
for a new system, we will more than likely suggest a larger link with the capacity for voice and data so that
EBHC will have the benefits of a new voicemail system and faster data transmission this would increase
their monthly link charges.
The final analysis and recommendation is scheduled to be completed by September 1, 1997.
SPECIFIC EXPENDITURE CODE DETAIL
i Object
Number Explanation Amount
4220 Operating Supplies $10,000
LaserJet toner cartridges, miscellaneous equipment such as cables, connectors, surge
protectors, backup tapes, disks, etc., repair parts such as pointing devices, expansion cards,
memory, etc. Comments: Half of this object is used for consumables and miscellaneous
equipment costs that occur regularly throughout a year. The remaining half is for emergency
repair costs. This cost is variable year to year and must be liberally planned for in the event
of an extreme number of machine breakdowns. This allows the City to keep equipment
running for a period of time without the cost of full replacement.
4322 Telephone Services $8,000
City Hall to Garage ($3,672), City Hall to LOGIS ($2,880), City Hall to EBHC ($480),
Airsignal pager rental ($75), MIS Cellular phone service ($350).
4382 Equipment Repair and Maintenance $8,000
Repairs of PCs, printers and other LAN components. Comment: This object is for service
costs incurred for the repair of equipment that is no longer covered under warranty of any
kind. The amount of service calls placed for equipment repair is variable year to year and
must be planned for liberally in the case of an extreme number of breakdowns. Moreover,
this allows for reduced staff time towards repair and coordinated efforts between service
vendors and MIS for quicker recovery.
• 4389 Maintenance Contracts $2,600
Palindrome tape backup ($800), productive software support ($1,800)
4411 Conferences and Schools $11,000
In- house training classes, seminars and conferences. A slight increase in training costs is due
to plans to upgrade the personal computers in the City to Windows95. This training will
involve both in -house and off -site environments, and will be attended by employees from all
departments. Comment: Training is an intrinsic cost of technology. With the increase of
technologies brought to the City and with general staff turnovers, the cost of training is
expensive and must be planned for accordingly. Training insures that technologies are used
properly and efficiently and, therefore, recovers the investment placed.
PERSONNEL LEVELS
Number Position
1 MIS Coordinator
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Additional hubs, switches, and other 2/98 $25,000 To maintain City's network.
equipment
CITY OF BAYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 15
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV DATA PROCESSING 411
4100 Wages Regular Employees 23,980 42,534 55,147 36,711 87,424 55,411
4131 Overtime of Part -time Emp 0 0 0 13 0 0
4133 Vacation Pay 1,206 1,702 0 3,515 0 0
4134 Holiday Pay 1,049 1,670 0 1,569 0 0
4135 Sick Leave Pay 552 301 0 3,669 0 0
Salaries and Wages TOTAL 26,787 46,208 55,147 45,477 87,424 55,411
- -- - ---- - - - - -- - --- - - - - --
4142 PERA Coordinated Plan 1,261 1,994 2,857 2,303 4,529 2,870
4146 FICA 2,140 3,380 4,219 3,523 6,688 4,239
4150 Employee Benefits 0 2,310 3,742 3,117 8,804 4,402
4151 Health Insurance 1,750 0 0 0 0 0
4152 Life Insurance 16 0 0 0 0 0
I
4153 Dental Insurance 203 0 0 0 0 0
4154 Workers Comp Insurance 296 402 491 370 741 461
Fringe Benefits TOTAL 5,667 8,087 11,309 9,314 20,762 11,972
---- - - - - -- ---- - - - - --
4210 Office Supplies 0 139 0 0 0 0
4220 Operating Supplies 7,023 9,829 10,000 7,052 10,000 10,000
4271 Minor Equipment 0 0 0 240 0 0
Supplies TOTAL 7,023 9,969 10,000 7,292 10,000 10,000
4310 Professional Services 0 0 0 0 10,000 10,000
CITY OF BROYN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 16
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
Purchased Services TOTAL 0 0 - 0 0 10,000 10,000
4322 Telephone Services 8,358 7,563 8,000 18,118 10,000 10,000
4334 Use of Personal Auto 62 24 100 0 0 0
Communications TOTAL 8,420 7,587 8,100 18,118 10,000 10,000
4382 Equipment Repair & Maint 2,955 6,005 8,000 4,091 10,000 10,000
4386 Communication Systems 437 0 0 0 0 0
4389 Maintenance Contracts 4,798 5,718 2,600 0 0 0
4397 Logis Charges 189,223 102,092 90,663 67,737 93,973 93,973
4398 Protective Services 1,334 0 0 0 0 0
Repair Rental & Maint TOTAL 198,747 113,814 101,263 71,828 103,973 103,973
4411 Conferences and Schools 5,070 6,325 11,000 1,161 6,000 6,000
4413 Dues & Subscriptions 0 0 150 0 150 150
4417 Books /Reference Materials 60 114 250 0 200 200
Other Contractual Sery TOTAL 5,130 6,439 11,400 1,161 6,350 6,350
4548 Computer Equipment 0 39,598 25,000 24,636 20,000 20,000
4551 Office Furniture & Equip 62,907 0 500 367 300 300
- 4552 Other Equipment 1,998 0 0 0 0 0
Capital Outlays TOTAL 64,905 39,598 25,500 25,003 20,300 20,300
4199 Salaries Reimbursed - 10,360 0 0 0 0 0
CITY OF BROWN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 17
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
Administrative Service TOTAL - 10,360 0 0 0 0 0
DATA PROCESSING TOTAL 306,318 231,701 222,719 178,193 268,809 228,006
i
Division: Legal
Budget Code: 415
Program No: 1210
PROFILE
The Legal Division provides legal counsel to the City Council, commissions, and City staff on municipal
questions and also prosecutes criminal offenses. Legal services are provided by two firms.
City Attorney. The City Attorney attends City Council meetings, provides legal opinions, and aids in the
development of ordinances and resolutions. The City contracts with the firm Kennedy & Graven.
Prosecuting Attorney. The Prosecuting Attorney prosecutes criminal offenses on behalf of the City. The
City contracts with the firm Carson & Clelland.
PERSONNEL LEVELS
None, legal services are contracted.
Civil expenses are estimated at $81,400, to be confirmed
Criminal expenses are estimated at $117,000, to be confirmed
•
CITY OF BROWN CENTER 0
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 18
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV LEGAL 415
4312 Legal Services 185,273 163,849 198,400 148,240 197,900 197,900
Purchased Services TOTAL 185,273 163,849 198,400 148,240 197,900 197,900
LEGAL TOTAL 185,273 163,849 198,400 148,240 197,900 197,900
Division: Patrol
Budget Code: 416
Program No: 1601, 1671
!� PROFILE
The patrol division consists of one captain, five patrol sergeants, twenty -five patrol officers, one
community services sergeant, and a crime prevention officer. Uniformed officers respond to calls for
service of both emergency and non emergency nature. In addition, the patrol division conducts proactive
patrol in residential and commercial areas to deter crime. Officers seek to make a positive difference in
the lives of the residents of Brooklyn Center and the community as a whole.
The central philosophy of the patrol division is the concept of Community Policing. Community
Policing allows the residents and businesses of the community the opportunity to take an active role in
the peaceful resolution of conflicts and the deterrence of crime in their neighborhoods and business
areas. Strong ties are formed between the community and the police department by allowing residents
and businesses to actively participate with the police. This philosophy creates a stronger sense of
community for residents, businesses, and the police.
The complement of officers in the patrol division supports the various programs and components in the
division.
Animal Control
Officers and community service officers (C.S.O.'s) of the police department are responsible for the
handling of complaints concerning animals, both wild and domestic. The City, through a joint powers
agreement, utilizes the Pets Under Police Security (P.U.P.S.) facility in Maple Grove for the boarding
and disposal of impounded animals. C.S.O.'s and funding for P.U.P.S. is in the support services
division (418).
Communitv Services
Community services coordinates proactive strategies of law enforcement which includes the Crime
Prevention and Drug Abuse Resistance Education (D.A.R.E.) programs. By educating residents and
business owners concerning issues related to crime trends it is felt that they will be better able to deal
with the issues of crime that concern them in their neighborhoods.
Crime Prevention
The Crime Prevention Program in 1990 had 40 Neighborhood Watch Groups within the city of
Brooklyn Center. Today there are more than 140 Neighborhood Watch Groups that work
together to make Brooklyn Center a safer place to live. Crime Free Multi- Housing is a new
program introduced in 1997. The program encourages apartment complex owners within the city
to`take steps to make their properties safer for residents. To date, three complexes have received
the designation as Crime Free Multi - Housing units.
Drug Abuse Resistance Education (D.A.R.E.)
D.A.R.E. is designed to prevent the use of illegal drugs by children and teenagers. By teaching
young people in the elementary grades the adverse effects of drug abuse and drug use it is
anticipated that these students will be able to resist the temptation of alcohol and illegal drugs in
later years.
Emeraencv Operations Unit
The Emergency Operations Unit (E.O.U.) is a team of officers who have received specialized training in
IS the proper response to critical incidents. This unit seeks to peacefully resolve critical incidents and to
safely execute high risk search warrants within the city of Brooklyn Center. The unit has been
successfully deployed on many occasions since its inception in the 1980's.
Twin Lake Water Patrol
Twin Lake Water Patrol is a joint powers agreement between Brooklyn Center, Crystal, and Robbinsdale
for winter and summer enforcement on Twin Lake.
DEPARTMENTAL GOALS
• Continue promoting Community Policing.
• Continue to promote closer ties with the community by establishing permanent patrol areas.
• Foster even closer ties to the community by further expansion of both Neighborhood Watch and
Crime Free Multi- Housing programs and promote coordination of these by geographical areas within
the city.
• Combine Neighborhood Watch Groups to provide a stronger alliance in larger geographic areas.
• Concentrate Traffic Law Enforcement in specific areas.
• Provide foot patrol in commercial areas.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4212 Printed Forms $3,600
Department business cards, property inventory forms, traffic citations, vehicle impound
forms, warning citations, and other materials done professionally. Increase associated
with new building address.
4220 Operating Supplies $11,560
Alcosensor and intoxilyzer mouthpieces, ammunition, batteries, chemical munitions,
crime prevention supplies, dictation cassettes, drug /narcotics identification kit, gun
cleaning supplies, holding facility supplies, oxygen refills, photographic processing and
supplies, road flares, school patrol program supplies, smoke grenades, state statute
reference guides, and other miscellaneous supplies.
4224 Clothing/Personal Equipment $30,545
Uniform maintenance allowances for officers in the patrol division according to L.E.L.S.
contract. Anticipated personnel turnover for uniform and equipment issue for police
officers. Uniform and equipment replacement for officers in the patrol division. Routine
replacement of bullet resistant vests. Replacement of ear protection. Replacement of
micro- cassette recorders for dictation. Simunition protective equipment for force on
force training.
4250 D.A.R.E. Supplies $6,000
Classroom supplies needed to support the D.A.R.E. program and training for D.A.R.E.
40,, officers.
4271 Minor Equipment $1,270
Flashlight kit for department's body bunker, rifle case, simunition conversion kit for
MP5, and siren speakers.
4314 Medical Services $4,940
Blood examinations mandatory in some D.W.I. cases and in all fatal or suspected fatal
accidents. Hepatitis B vaccinations /test for "at risk" employees, required by law. Lab
analysis for all arrests for controlled substances. Physical and psychological
examinations for anticipated police officer turnover.
4322 Telephone $6,816
Cellular phone services in all patrol division vehicles. Pager service for patrol captain,
sergeants, and Emergency Operations Unit (E.O.U.) members.
4382 Equipment Repair/Maintenance $27,595
Maintenance contracts for Mobile Computing Devices (M.C.D.'s) hardware and photo
imaging. Equipment repair for hydrostatic testing of 02 bottles, radar units, radio
installation, and other miscellaneous police equipment. Costs associated with squad car
changeover.
4386 Communication Systems Maintenance $6,300
Maintenance contract for portable and mobile radio system.
4397 LOGIS Charges $
Operating costs for Mobile Computing Devices (M.C.D.'s).
4400 Contractual $4,400
Blanket cleaning, towards file server maintenance at Hennepin g, p n County for
the photo imaging system, and Twin Lake Water Patrol.
4411 Conferences /Schools $27,065
Training for patrol division personnel.
4425 Boarding of Prisoners $170,000
Costs for the boarding of prisoners including the county jail, the workhouse, and meals
provided to prisoners while in the Brooklyn Center holding facility.
PERSONNEL LEVELS
Number Position
1 Captain
5 Patrol Sergeants
25.57 Patrol Officers
1 Community Services Sergeant
.57 Crime Prevention Officer
.86 D.A.R.E. Officer
40
CAPITAL OUTLAY
Item /Object Code Anticipated Units Cost(s) Use /need
purchase date
ArcView Software (4548) 2rd qtr. 1999 2 $2,400 ArcView would map data from
the police Computer Aided
Dispatch (CAD) and Records
Management System (RMS)
databases.
Desktop Computer (4548) 2nd qtr. 1999 1 $2,750 Replacement computer in the
patrol division.
Mobile Computing Device 1st qtr. 1999 1 $6,500 Increase the Mobile Computing
(MCD) (4548) Device (MCD) fleet to 11
providing one unit to the
community service officer's
vehicle.
ScheduleSoft Software (4548) 1st tr. 1999 1 3 800 Sc edule oft software -
( ) $ , h S so are is 24 hour
q ,
7 -day personnel scheduling
software. Purchasing a network
version would enable the police
department to have schedules
"on- line" allowing the department
to become more efficient.
Light Bar and Siren System 2nd qtr. 1999 1 $2,500 Would replace one current light
(4553) bar that is five years old.
Multi- Terrain Utility Vehicle 2nd qtr. 1999 $8,000 The multi - terrain utility vehicle
(4553) would be used to routinely patrol
the parks and for special details.
I
CITY OF BRON CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 19
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV PATROL 416
------- - - - - --
4100 Wages Regular Employees 1,237,214 1,366,320 1,622,623 1,115,017 1,678,359 I 1,678,359
4112 Overtime Regular Employee 115,876 117,718 58,908 77,844 62,570 57,982
4113 Compensatory Pay - Police 35,766 34,106 0 11,694 0 0
4117 Holiday Premium Overtime 0 23,608 64,683 32,876 66,844 66,844
4130 Wages Part -time Employees 8,405 195 0 436 0 0
4133 Vacation Pay 94,778 98,721 0 ' 80,432 0 0
4134 Holiday Pay 68,342 ( 70,521 0 55,721 0 0
4135 Sick Leave Pay 59,126 52,627 0 43,335 0 ' 0
4136 Jury Duty Pay 0 0 0 283 0 0
Salaries and Wages TOTAL 1,619,507 1,763,815 1,746,214 1,417,637 1,807,773 1,803,185
4142 PERA Coordinated Plan 172 206 0 185 0 0
4143 PERA Police & Fire Plan 181,280 199,465 199,069 162,427 205,563 205,563
4146 FICA 15,025 16,234 14,383 13,362 16,308 16,308
4147 Medicare Contribution 0 0 719 0 0 0
4150 Employee Benefits 0 105,540 140,608 111,138 149,788 149,788
4151 Health Insurance 111,171 1 18,104 0 2,176 0 0
4152 Life Insurance 3,712 715 0 72 0 0
4153 Dental Insurance 7,640 1,122 0 187 0 1 0
4154 Workers Comp Insurance 45,425 44,060 44,005 35,706 47,457 47,457
4158 Disability Insurance 297 ( 313 320 162 330 330
CITY OF BRAIN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 20
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
Fringe Benefits TOTAL 364,722 385,760 399,104 325,413 419,446 419,446
4212 Printed Forms 0 3,443 2,800 3,499 3,600 3,600
4220 Operating Supplies 16,824 ( 8,140 9,190 6,868 11,560 9,300
4224 Clothing & Personal Equip 22,601 22,996 27,818 26,644 30,545 27,818
4227 Safety Supplies 0 ' 1,852 1,850 1,484 2,150 1,950
4250 DARE Supplies 0 ( 5,900 5,900 4,230 6,000 3,000
4255 Supplies Drug Forfeiture 2,173 0 0 0 0, 0
4271 Minor Equipment 857 2,071 460 478 1,270 805
Supplies TOTAL 42,456 I 44;402 48,018 43,203 55,125 46,473
4310 Professional Services 3,885 4 0 0 0 0
4314 Medical Services 0 3,428 5,700 1,611 4,940 3,175
Purchased Services TOTAL 3,885 3,433 5,700 1,611 4,940 ( 3,175
4322 Telephone Services 7,846 2,212 7,930 3,87.7 6,816 ( 6,816
4334 Use of Personal Auto 5 0 25 0 50 50
Communications TOTAL 7,852 2,212 7,955 3,877 6,866 , 6,866
4382 Equipment Repair & Maint 23,281 20,166 25,950 14,436 27,595 ( 25,950
4386 Communication Systems 0 I 5,965 6,300 5,738 6,300 6,300
4393 Equipment Rentals 0 0 0 0 0 1,600
4397 Logis Charges 0 4,302 21,500 12,166 31,320 31,320
CITY OF BRAN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 21
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
Repair Rental & Maint TOTAL 23,281 30,433 53,750 32,340 65,215 - - 65,170
4400 Other Contractual Service 12,114 12,100 3,350 868 4,400 3,950
4411 Conferences and Schools 26,810 22,812 22,760 19,588 27,065 22,000
4412 Meeting Expenses 19 50 50 49 50 50
4413 Dues & Subscriptions 674 435 950 392 500 350
4415 Claims Payment 0 0 0 5,747 0 0
4424 Towing Charges 9 9 O i 180 1,500 494 i 1,500 i 500
4425 Board of Prisoners 157,298 148,568 170,000 112,491 170,000 I 140,000
Other Contractual Sery TOTAL 196,915 184,145 198,610 139,629 203,515 166,850
4440 Fuel Charges 37,245 39,387 35,779 29,829 41,531 41,531
4441 Fixed Charges 128,931 64,880 80,863 50,073 104,909 100,367
4442 Repair & Maint Charges 103,874 93,324 118,639 91,021 128,491 128,491
4444 Replacement Charges 21,643 0 0 0 24,462 0
Central Garage Rentals TOTAL 291,694 197,591 235,281 170,922 299,393 ( 270,389
4548 Computer Equipment 0 0 2,500 2,510 15,450 2,700
4552 Other Equipment 92,998 6,509 8,400 3,300 0 0
4553 Mobile Equipment 7,192 3,343 3,600 2,089 10,000 12,500
4555 Equipment Drug Forfeiture 20,715 0 0 0 0 0
Capital Outlays TOTAL 120,905 9,853 14,500 7,899 25,450 15,200
---- - - - - --
PATROL TOTAL 2,671,215 2,621,645 2,709,132 2,142,531 2,887,723 2,796,754
Division: Detective
Budget Code: 417
Program No: 1611
PROFILE
The detective division consists of one captain, six detectives, one patrol officer investigator trainee, and one
school liaison officer. Detectives assigned to the division conduct investigations of criminal offenses
through proactive and reactive response. Proactive response includes surveillance of high crime areas,
gathering intelligence information on known or suspected criminals, and participating in purchasing
contraband (such as illegal drugs or stolen property). Reactive investigations are conducted when a criminal
offense is reported and there is physical evidence to gather and process, there are victims, suspects, and
witnesses to be interviewed, and supporting documentation to be researched and evaluated. These actions
prepare the case for presentation in criminal court.
The detective division participates in several programs including:
Anoka - Hennepin Narcotics and Violent Crimes Task Force
Selected officers from local and county law enforcement agencies in the northwest metropolitan area,
including Hennepin and Anoka counties, are assigned to the task force. Members of the task force work in
an undercover capacity to investigate crimes relating to the sale and use of illegal drugs. Brooklyn Center
has one detective assigned to the task force.
School Liaison Program
One officer from the Brooklyn Center Police Department is assigned as a school liaison officer in the
Brooklyn Center High School. The school liaison officer uses resources from law enforcement, social
services, and community programs in an effort to address the needs of juvenile offenders. The school liaison
officer maintains an office at the Brooklyn Center Police Department during the vacation periods of the
school year. They are primarily assigned to investigate runaways, child neglect and abuse, and other juvenile
offenses when not assigned to the Brooklyn Center High School.
DEPARTMENTAL GOALS
• Continue to completely investigate reported crimes and seek prosecution through state and federal
courts.
• Continue investigating illegal drug use in Brooklyn Center and surrounding communities by participating
and cooperating with the Anoka- Hennepin Narcotics and Violent Crimes Task Force.
• Continue resolving conflicts and assisting students, parents, and school personnel through the school
liaison program.
• Continue to participate in ad -hoc task forces to combat specific criminal activity. Ad -hoc task forces
are assembled in cooperation with other law enforcement agencies when additional resources are
appropriate to investigate similar or related crimes that are occurring in multiple jurisdictions. Ad -hoc
task forces usually have a duration of less than one month.
• Increase the number of surveillance details that are conducted in high crime areas. When crime analysis
shows specific patterns of crime, then surveillance may be an effective law enforcement tool.
Surveillance is only done in those cases where there is a likelihood of crime reoccurring.
• Computerize case tracking system to allow all department personnel to check on the progress of specific
cases.
• Reduce the case load of each detective to a manageable level. Each detective currently has a case load
of between 30 -40 active cases. Felony crimes and cases with suspects in custody have the highest
priority. Cases of least importance such as misdemeanor thefts or vandalism may receive little or no
attention. The continued assignment of an investigative trainee will assist in reducing the case load of
the other detectives.
SPECIFIC EXPENDITURE CODE DETAIL.
Object
Number Explanation Amount
4224 Clothing/Personal Equipment $6,000
Clothing allowances for officers in the detective division according to L.E.L.S. contract.
Uniform and equipment replacement for officers in the detective division.
4310 Professional Services $2,500
Polygraph tests, expert witness fees, and costs associated with investigations.
4322 Telephone $3,783
Cellular phone services for all detective division personnel. Pager service for detective
captain, detectives and school liaison officer.
4400 Contractual $11,000
Corner House services who specialize in dealing with child victims of sexual abuse. Anoka -
Hennepin Narcotics and Violent Crimes Task Force joint powers agreement with 13 local
communities.
4411 Conferences /Schools $10,450
Training for detective division personnel
PERSONNEL LEVELS
Five detectives and one investigative trainee are assigned to investigate all felony level crimes ranging from
damage to property to homicide. Theft, forgery and fraud account for the greatest number of cases
investigated. The increased sophistication in the area of forgery and fraud has placed greater time demands
on detectives.
One detective is assigned to the Anoka- Hennepin Narcotics and Violent Crimes Task Force. The value of
the task force has been proven time and again through their success in apprehending and convicting major
drug dealers in the north metropolitan area.
One school liaison officer is assigned to the Brooklyn Center High School to address the unique problems
that students face in the educational setting. Approximately $45,000 of the annual cost of an officer is
reimbursed by the school district.
Number Position
1 Captain
6 Detectives
1 Patrol Officer Investigative Trainee
1 School Liaison Officer
CAPITAL OUTLAY
Item /Object Code Anticipated Units Cost(s) Use /need
purchase date
Desktop Computer (4548) 1st qtr. 1998 1 $2,750 Replacement computer in the
detective division.
Printer, Laser Black and White Ist qtr. 1998 1 $2,000 Would replace the current printer
(4548) that is not capable of handling
complex word processing and
spreadsheet document printing.
CITY OF BROW CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 22
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV DETECTIVES 417
4100 Wages Regular Employees 313,035 303,899 415,728 246,495 389,234 389,234
4112 Overtime Regular Employee 25,260 31,133 13,026 23,542 13,603 13,603
4113 Compensatory Pay - Police 7,861 4,632 0 3,450 0 0
4117 Holiday Premium Overtime 0 4,764 14,303 6,610 14,937 14,937
4131 Overtime of Part-time Emp 0 0 0 18 0 0
4133 Vacation Pay 29,095 31,369 0 16,814 0 0
4134 Holiday Pay 19,806 19,691 0 11,286 0 0
4135 Sick Leave Pay 6,451 12,554 0 6,481 0 0
4136 Jury Duty Pay 391 0 0 0 0 0
Salaries and Wages TOTAL 401,899 408,041 443,057 314,696 417,774 417,774
4142 PERA Coordinated Plan 1,140 1,170 1,393 1,130 0 0
4143 PERA Police & Fire Plan 44,988 45,625 47,443 33,047 47,626 47,626
4146 FICA 995 1,140 2,248 2,847 254 254
4150 Employee Benefits 0 29,131 36,002 29,704 32,035 32,035
4151 Health Insurance 22,366 3,873 0 0 0 0
4152 Life Insurance 759 121 0 0 0 0
4153 Dental Insurance 1,455 270 0 0 0 0
4154 Workers Comp Insurance 10,824 9,811 10,727 7,381 10,930 10,930
4158 Disability Insurance 282 313 320 234 330 330
Fringe Benefits TOTAL 82,809 91,453 98,133 74,343 91,175 91,175
0 CITY OF BROWN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 23
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4212 Printed Forms 0 105 500 29 500 500
4220 Operating Supplies 1,301 1,626 1,300 1,048 1,300 1,300
4224 Clothing & Personal Equip 4,651 6,085 6,000 4,660 6,000 6,000
4255 Supplies Drug Forfeiture 1,123 0 0 0 0 0
Supplies TOTAL 7,075 7,816 7,800 5,737 7,800 7,800
4310 Professional Services 783 1,051 2,000 777 2,500 1,500
Purchased Services TOTAL 783 1,051 2,000 777 2,500 1,500
4322 Telephone Services 2,380 2,226 3,565 1,919 3,783 3,600
4334 Use of Personal Auto 6 0 150 0 50 50
Communications TOTAL 2,386 2,226 3,715 1,919 3,833 3,650
4382 Equipment Repair & Maint 400 400 450 400 450 450
Repair Rental & Maint TOTAL 400 400 450 400 450 450
4400 Other Contractual Service 9,541 9,729 10,600 9,650 11,000 10,500
4411 Conferences and Schools 5,973 5,924 4,600 4,649 10,450 5,500
4412 Meeting Expenses 26 78 50 41 100 100
4413 Dues & Subscriptions 800 947 950 637 1,100 900
4424 Towing Charges 0 215 0 0 0 0
Other Contractual Sery TOTAL 16,339 16,893 16,200 14,978 22,650 17,000
4465 Automotive Insurance 0 150 0 0 0 0
CITY OF BROOK CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 24
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
Insurance TOTAL 0 150 0 0 0 0
4548 Computer Equipment 0 11,206 8,500 9,802 4,750 4,750
4551 Office Furniture & Equip 0 7,044 0 0 0 0
4555 Equipment Drug Forfeiture 2,135 0 0 0 0 0
Capital Outlays TOTAL 2,135 18,249 8,500 9,802 4,750 4,750
- - I
DETECTIVES TOTAL 513,826 546,279 579,855 422,653 550,932 544,099
I
I
I
I
Division: Support Services
Budget Code: 418
Program No: 1641
PROFILE
Support services division consists of both sworn and civilian personnel that provide support to all police
department divisions.
Public safety dispatchers are the critical link between the public and emergency service personnel.
Dispatchers are responsible for dispatching police, fire, and ambulance calls for service through the
automation of the Computer Aided Dispatch (CAD) and Mobile Computing Device (M.C.D.) systems.
Dispatchers are also responsible for booking prisoners and maintaining the holding facility.
Community service officers (C.S.O.'s) are utilized to perform police related duties that do not require a
sworn police officer. These duties include, but are not limited to, responding to complaints concerning
animals, both wild and domestic, monitoring private and commercial property for junk vehicles and other
city ordinance violations. The City, through a joint powers agreement, utilizes the Pets Under Police
Security (P.U.P.S.) facility in Maple Grove for the boarding and disposal of impounded animals.
The neighborhood liaison assists other City departments and works directly with community development
to assist in ordinance enforcement and related activities.
The Cadet Program is designed to assist minorities in gaining law enforcement experience while attending
a two year college law enforcement program.
Dispatchers, C.S.O.'s, neighborhood liaison, and cadets are supervised by the administrative sergeant. The
administrative sergeant is also responsible for the department's training program and is the department's
liaison with the City prosecutor.
The records staff processes and coordinates information generated by all divisions within the department.
Their activities include transcription, dissemination, and storage of police reports along with proper
classification of crimes that is mandated by the State of Minnesota.
The property /evidence function is responsible for the proper receiving, tracking, storage, and return or
disposal of all property. Property is classified as found, recovered, confiscated, or evidence. The property
room supervisor is responsible for coordinating the disposal of city property through an auction service.
The Telephone Assurance Program (T.A.P.) allows senior citizens and persons with disabilities to continue
living on their own while providing assurance that their well -being is monitored on a daily basis. When a
participant fails to call, the citizen aid clerk initiates contact with that person. If contact is still not made,
a police officer will attempt to make contact at their residence to check on their well - being.
The records staff, property room supervisor, and citizen aid clerks are supervised by the staff services
supervisor. The staff services supervisor is also responsible for the administration of liquor licenses,
gambling licenses, pawn shop licenses, handgun permits, and other miscellaneous permits as required by
state and City regulations.
DEPARTMENTAL GOALS
• Continue to enhance computer software applications for both the communication center and records
areas within the department. The focus will be to provide as much information in an efficient and
effective manner.
• Respond appropriately to code violations in cooperation with other City departments.
• Continue inventorying, holding, and disposing of property in the most efficient manner allowed by city
ordinance, state statute, and the criminal justice system.
• Improve the methods of cataloging and tracking property by the applications of the latest technology.
• Continue the efficient disposal of property through the services of an auction house.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4212 Printed Forms $3,600
Department letterhead, envelopes, business cards and other material done professionally.
Increase associated with new building address.
4220 Operating Supplies $5,800
Animal control supplies, directories, fax supplies, photo copier supplies, specialized paper
for communication center, property room supplies, Telephone Assurance Program (T.A.P.)
supplies, and other miscellaneous supplies.
4224 Clothing/Personal Equipment $3,995
Uniform maintenance allowance for the administrative sergeant according to L.E.L.S.
contract. Anticipated personnel turnover for uniform and equipment issue for cadet and
community service officers. Uniform and equipment replacement for personnel in the
support services division.
4271 Minor Equipment $2,500
Replacement of color printer, scanner, transcriber, and typewriter.
4310 Professional Services $1,000
Provides multiple foreign language interpretation services in the communication center
necessary due to the change in demographics of Brooklyn Center. Interpretation services are
required by law.
4314 Medical Services $2,210
Physical and psychological examinations for anticipated community service officer turnover.
Emergency veterinarian services for injured animals.
4322 Telephone $23,447
Telephone services for the communication center and Telephone Assurance Program
(T.A.P.). Pager service for the administrative sergeant.
4382 Equipment Repair/Maintenance $4,850
Maintenance contracts for fax machine, photo copier, and radio and telephone logger system.
Equipment repair for transcribers and other miscellaneous support services equipment.
4386 Communication Systems Maintenance $2,200
Maintenance contract for radio base station located in the communication center.
4400 Contractual $19,400
Pets Under Police Security (P.U.P.S.) joint powers agreement with several other cities for
an animal containment center.
4411 Conferences /Schools $4,000
Training for support services division personnel.
PERSONNEL LEVELS
Number Position
1 Administrative Services Sergeant
1 Staff Services Supervisor
6 Public Safety Dispatchers
2.20 Community Service Officers (1 full -time, 1.2 FTE)
1 Neighborhood Liaison
.60 Cadet
1 Classification Operator
3 Police Secretary/Receptionist
.50 Data Entry Technician
.90 Records Clerk
2.2 Typists
1 Property Room Supervisor
1.10 Citizen Aid Clerks
CAPITAL OUTLAY
Item/Object Code Anticipated Units Cost(s) Use /need
purchase date
Desktop Computers (4548) 3nd qtr. 1999 2 $5,500 Replacement computers in the
support services division,
communication center.
Printer, Laser Black and White 1st qtr. 1999 1 $2,000 Currently there is no network
(4548) printer in the communication
center. Dispatchers are often
staffed alone therefore making it
difficult to retrieve print jobs sent
to the printer in the records area.
CITY OF BROW CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 25
1999 BUDGET
1999 1999
Object code a Description 1996 1997 1998 AS OF DEPT mAmeoE8
Division Code a Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
oIo SUPPORT SonvICC3 418
4I00 Wages Regular Employees 36*,199 338 438 290 491,166 497,343
4112 Overtime Regular Employee 8,e$7 9,996 8,648 8,002 8,821 8.831
4I13 Compensatory Pay - Police 333 76 0 219 O o
�
4114 Military Pay 1.457 O O O 0 O
4117 Holiday Premium Overtime O 2,683 2,207 3,530 2,296 2,296 �
4130 Wages Part-time Employees 97 96.767 122 65.322 132 126
4131 Overtime of Part-time onp n *u o so o o
«zas Vacation Pay 24 33 n 23 O O
4134 Holiday pay 19.665 18.363 o 12,539 o o
4135 Sick Leave Pay 12,2I1 14 O 6,066 O o
e136 Jury Duty Pay O 332 O O U O �
Salaries and Wages TOTAL 527 504 572.183 409 634,336 634'463 �
4142 pEnA Coordinated pIao 20 19 25.601 18 29.114 29 ,120
4143 posA li i l
eo ce � Fire Plan 5,957 s 6 5 6.807 6.807
4146 FICA as 34 39,382 28 43 «].gao
erso Employee Benefits 0 35 54 41 66,030 66.030
4I51 Health Insurance 35,681 6,156 U O 0 n
4152 Life Insurance 1,195 147 O O V O
xzsa Dental zuanzaooa 2.465 suu n o o n
4154 Workers Comp Insurance 5 3.467 | 4 3.139 s 5'832
CITY OF BROON CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 26
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4156 Unemployment Compensation 26 0 0 335 0 ( 0
4158 Disability Insurance 156 191 0 159 0 ( 0
Fringe Benefits TOTAL 107,005 104,606 130,838 97,112 151,742 ( 151,757
4212 Printed Forms 0 2,480 2,200 1,480 3,600 ( 3,600
4220 Operating Supplies 6,424 2,741 3,550 4,733 5,800 ( 3,550
4224 Clothing & Personal Equip 2,131 1,441 3,250 1,735 3,995 ( 3,250
4271 Minor Equipment 92 586 0 0 2,500 ( 1,200
Supplies TOTAL 8,647 7,247 9,000 7,949 15,895 ( 11,600
4310 Professional Services 603 123 1,500 48 1,000 !( 500
4314 Medical Services 0 1,137 2,150 1,311 2,210 ( 1,750
(
Purchased Services TOTAL 603 1,260 3 1,359 3,210 ( 2,250
4322 Telephone Services 16,916 19,463 22,625 17,927 23,447 ( 23,447
4334 Use of Personal Auto 0 17 25 0 50 ( 50
(
Communications TOTAL 16,916 19,479 22,650 17,927 23,497 ( 23,497
4382 Equipment Repair & Maint 7,011 4,516 5,400 3,288 4,850 ( 4,850
4386 Communication Systems 0 2,000 2,200 2,200 2,200 ( 2,200
4397 Logis Charges 0 66,403 67,323 49,573 76,524 ( 76,524
Repair Rental & Maint TOTAL 7,011 72,918 74,923 55,061 83,574 83,574
4400 Other Contractual Service 18,327 17,363, 15,500 12,148 19,400 ( 19,400
CITY OF BROON CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 27
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4411 Conferences and Schools 4,706 2,225 3,000 2,668 4,000 3,000
4412 Meeting Expenses 0 43 25 7 50 50
4413 Dues & Subscriptions 77 149 100 306 300 250
Other Contractual Sery TOTAL 23,110 19,781 18,625 15,128 23,750 22,700
4548 Computer Equipment 0 4,138 5,000 5,033 7,500 7,500
4551 Office Furniture & Equip 1,720 10,972 3,850 3,851 0 0
4555 Equipment Drug Forfeiture 920 0 0 0 0 0
Capital Outlays TOTAL 2,641 15,111 ( 8,850 8,884 7,500 7,500
--- - - - - -- - - --
SUPPORT SERVICES TOTAL 693,698 744,945 I 840,719 612,432 943,504 937,341
Division: Office of the Chief of Police
Budget Code: 419
Program No: 1650
PROFILE
The office of the chief consists of the chief of police and the administrative analyst. The office of the chief
coordinates and administers all divisions in the department by implementing strategy in crime prevention
and crime suppression. The chief of police serves as liaison to other City departments, neighboring
communities, and criminal justice agencies.
The administrative analyst is responsible for the administration of the department's budget, computer
systems, and gathering and disseminating statistical data provided to and used to focus on crime.
DEPARTMENTAL GOALS
• Provide timely information to City administration and other City departments.
• Publicize the department's mission and goals by speaking to community groups.
• Participate in coordinating construction and equipment planning for the new police facility.
• Continue to advance the department with current technology.
• Implement Automated Pawn System (A.P.S.).
• Utilize crime pattern analysis thru geographical crime mapping to allocate department resources.
• Utilize advisory committees for future planning, employee safety, and employee accident review.
• Foster cooperation with other City departments and law enforcement agencies.
PERSONNEL LEVELS
Number Position
1 Chief of Police
1 Administrative Analyst
•
cIrr or aoAon c8mzsR
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 28
1999 BUDGET
1999 1999
�
object code a Description 1996 1997 1998 AS OF DGgr MANAGER
�
Division Code & Description ACTUAL ACTUAL BDDSoz 10/31/98 REQUESTED noC0nmomDEo
oIn OerzCo OF THE CHIEF «lB
4100 Wages Regular Employees 84,562 92,707 1I6,3I3 80,951 120,834 I03,5I1
4133 Vacation Pay 9,062 8,378 O 6,6I6 O O
e134 Holiday Pay 5,220 5,134 O 3,076 O U
4135 Sick Leave Pay 8,103 3,112 O 1,097 O 0 �
4136 Jury Duty gay O '38 O O O 0
Salaries and Wages TOTAL 106,947 109,301 116 91,740 120,834 103,511
4142 pEna Coordinated Plan 1 1,828 2,177 1,791 2,399 1,402
*z«s ruaa Police u Fire Plan 7,774 7.528 8'469 6,482 8,716 8
4146 rzca a u 3'215 2,214 ] 2,070
4150 Employee Benefits O 7,337 8,864 3,826 8,924 8.924
4151 Health Insurance 7,136 1,311 O O O n
4152 Life Insurance 239 25 V O O O �
�
4153 Dental Insurance 493 68 0 O O U
4154 Workers Comp Insurance 2,09I 1 2,002 2,150 2,153 2,087
4158 Disability Insurance 336 355 371 189 382 382
Fringe Benefits TOTAL 22 22 25,098 16,651 25 23
4212 Printed Forms O 21 300 477 300 300
4220 Operating Supplies 1,851 813 800 38* 800 800
l
4224 Clothing a Personal Equip 892 972 | 850 921 850 850
• CITY OF BRCWN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 29
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
Supplies TOTAL 2,743 1,807 1,950 1,782 1,950 1,950
4310 Professional Services 0 0 100 49 50 0
Purchased Services TOTAL 0 0 100 49 50 0
4322 Telephone Services 232 963 350 175 424 424
4334 Use of Personal Auto 19 38 0 0 50 50
Communications TOTAL 250 1,001 350 175 474 ( 474
4382 Equipment Repair & Maint 110 I 0 0 0 0 0
Repair Rental & Maint TOTAL 110 0 0 0 0 0
4411 Conferences and Schools 554 1,874 2,100 972 3,700 1,650
4412 Meeting Expenses 106 222 375 384 300 300
4413 Dues & Subscriptions 1,071 450 500 305 600 500
Other Contractual Sery TOTAL 1,730 2,546 2,975 1,661 4,600 2,450
4548 Computer Equipment 0 10,022 0 0 0 0
Capital Outlays TOTAL 0( 10,022 ( 0 0 0 0
OFFICE OF THE CHIEF TOTAL 134,447 147,657 I 146,786 112,058 153,777 131,966
Division: Private Contract Assignments
Budget Code: 420
Program No: 1680, 1681
• PROFILE
No monies are budgeted for private contract assignments. This division is used to account for private police
contracts where the City provides police personnel for a charge to businesses for special events and services.
•
• CITY OF BROWN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 30
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
- -- -------- - - - - -- -------- - - - - -- --- --- -------- ------------- ______________
DIV PRIVATE CONTRACTS 420
4112 Overtime Regular Employee 1,899 818 ( 0 0 0 0
Salaries and Wages TOTAL 1,899 818 ( 0 0 0 0
4143 PERA Police & Fire Plan 217 93 ( 0 0 0 0
4146 FICA 8 7 0 0 0 0
4154 Workers Comp Insurance 42 16 ( 0 0 0 0
Fringe Benefits TOTAL 267 116 ( 0 0 0 0
---- - - - - -- --- - - - - -- __________
PRIVATE CONTRACTS TOTAL 2,166 934 ( 0 0 0 0
I
Division: Fire
Budget Code: 425
Program No: 1401
Profile
The purpose of this department is to respond to fires, medical emergencies, and chemical spills/hazards
within the city in a timely and efficient manner to minimize the loss sustained by any citizen or business in
our city. This is accomplished by one full -time fire chief, 40 volunteer firefighters, some who double as fire
inspectors and training officers while not responding to fires or emergencies. We also inspect commercial,
industrial and rental units to insure that they comply with current fire and life safety codes. We also work
with schools and industry to teach fire safety awareness to children and adults. This is accomplished by
using our volunteers and the fire chief.
Fire Inspections. We accomplish fire inspections in our commercial industrial properties once every two
years using two part-time day inspectors and one part-time night inspector. Our apartment complexes are
inspected once a year using two part-time inspectors who work in the evenings and weekends. Brookdale
Northbrook shopping centers and all service stations are handled by our 3 night inspectors.
Training. We train our firefighters ers eve Monday night for period of two hours to keep g g every Y g P P them current in
all aspects -of emergency response and to maintain their state certifications. This is accomplished by using
a part-time training officer and our line officers to help him during the training exercises.
Fire Education. We have one of our volunteer firefighters who works part-time with school children
teaching fire safety, most of which is done during a fire prevention week. He also works with juvenile fire
setters in our community.
Station Duty. It has been the policy of the Brooklyn Center Fire Department to sleep two people at our
station on 63rd and Brooklyn Boulevard since the founding of the fire department. In addition, during any
time of inclement/severe weather, we move six firefighters into each station until the snow or severe
rainstorm ends. This allows us to respond quickly to any type of emergency we might have in the city.
Administration. Is responsible for all record keeping such as fire reports, personnel records, fire
investigation (cause and origin of all fires), and to oversee that chemicals used in manufacturing in the city
are used according to fire codes. We also oversee and purchase all equipment and supplies that are needed
by the fire department, and we also recruit new firefighters and keep records to see that both new and regular
firefighters are properly trained and that they maintain their certification. It is also responsible to make sure
we are in compliance with all OSHA and NFPA standards for firefighting. In 1999 a large amount of time
will be spent overseeing the building and remodeling of our fire stations.
DEPARTMENTAL GOALS
• Continue to respond in a timely d efficient manner to all emergency calls.
Y g Y
• Promote fire safety in our community and try to reduce fire loss in all property in Brooklyn Center.
• Inspect all apartment/rental units and continue our inspections of all industrial and commercial property
in Brooklyn Center.
• Continue to train and maintain our state certification for our firefighters.
• Continue to recruit additional volunteer firefighters, especially people that are available during the
daytime hours of 6 A.M. to 6 P.M.
• Work with other members of our mutual aid group to make sure were not duplicating some specialty
they have, such as a Haz -Mat team, etc.
• Continue developing our Fridley training site by building additional props for training.
PERSONNEL LEVELS
Number Position
1 Full -Time Fire Chief
1 Part-Time Secretary
40 Volunteer Firefighters
2 Day Fire Inspectors *
3 Evening Fire Inspectors
1 Fire Education Officer
1 Training Officer *
*All are volunteer firefighters in addition to their duties as inspectors, and training for these assignments are
in addition to being volunteer firefighters. Volunteer firefighters receive monthly compensation for the extra
time these people put in. I am requesting that we give the standard 3% increase to all of my part time
personnel that receive bi- weekly pay checks.
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Computers with C \D rom 1/99 4 10,000 Increase efficiency and
replacement of old units
Floor Scrubbers 1/99 2 13,000 Proper maintenance of
apparatus floors
. Pagers 1/99 15 9,375 Replacement of old equipment
Printers 1/99 2 2,000 For new stations, increase
efficiency
Scott Bottles 1/99 18 12,600 Replacement of old equipment
mandated by OSHA & DOT
Confined space air cart 1/99 1 2,700 Increase safety of firefighters
while doing confined space
rescue
Salvage Truck 1/99 1 195,000
Replacement of old unsafe
Salvage
Fire Chief Vehicle 1/99 1 25,347 van
Scheduled replacement of 5 yr.
old fire department van.
i
SPECIFIC EXPENDITURE CODE DETAIL
i Object
Number Explanation Amount
4100- Wages\Fringe Benefits $403,402
4158 These funds pay for the full and part time wages, duty pay while on duty at the fire stations
as well as pay while attending drills. The increase I have requested for 1999, is to fund
the balance of the pay I requested in my 1997 budget for work details, truck checks and pay
when attending schools that require the firefighters to take time off their jobs, I have also
requested a $6,000 increase for the fire chief as well as 4,680 for additional janitorial service.
I am also requesting we give our part time personnel a 3% increase for 1999, the same as the
rest of the non union personnel in the city.
4212- Supplies \clothing \tools $36,850
4271 These funds pay for the operating supplies for the fire department such as foam, oxygen,
gloves, salvage covers first aid supplies repairs to our small equipment, it also cover all turn-
out clothing, uniforms for all 40 of our firefighters. I have requested a slight increase in
budget to cover the increased cost of clothing, operating supplies.
4314 Medical ServicesUnstructors $4,300
4315 These funds cover all physicals and psychological exams for all new firefighter candidates
as well a physicals for any firefighter that has taken a medical leave prior to returning to duty
on the fire department. It also cover out side speaker or instructors.
4322- Radio Communications \Telephone $8,430
4334 These funds cover all of our phone service for both stations and also the repair on all of our
fire department truck radio's, pagers, handi talkies, and station radios.
4386 Repair \rental \maintenance contract. $4,000
These funds cover the maintenance contracts on our equipment in the dispatch center such
as our fire department base stations, and main transmitter.
4411- Conferences \Schools\Dues \books reference material $24,650
4417 These funds cover all schooling for all recruit and regular firefighters as well as all
conference for all fire officers, the continued maintenance of the Fridley Training Site the
slight increase I have requested for 1999 is to cover the additional cost of fire department
dues.
4440- Central Garage\Repairs\Replacement\Fuel $102,744
4444 These funds cover all repairs, replacement parts and fuel for all of our moving equipment for
the fire department, the reason for the major increase in this years budget is the replacement
of our old salvage truck which has become dangerous to operate and work out of, I have also
requested the scheduled replacement of the chiefs vehicle
• 4552 Capital Equipment \Computers Equipment $49,675
These funds cover all of our replacement equipment over $500 for the fire department such
as pagers, computers for each station, Scott bottles and floor scrubbers.
425 Total Fire Department Budget for 1999 $634,051
•
I
•
0 Czrr OF BROYm CENTER �m�r
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 31
1999 BUDGET
1999 1999
Object Code a Description 1996 1997 1998 AS OF DEPT mAmaGo8
Division Code & Description ACTUAL ACTUAL BUDGET I0/31/98 REQUESTED RECOMMENDED
ozn FIRE e25
4100 Rages Regular Employees 30,886 32.228 32,144 2*,204 38.936 33,164
�
4130 Wages Part-time Employees 12* 150.051 17I,600 101,774 216,591 193,095
4133 Vacation Pay 4,832 5,552 O 980 O o
4134 Holiday Pay 2,626 2 O I,291 8 O
4135 Sid, Leave Pay 1,141 1,223 O Q O O �
Salaries and Wages TOTAL 164 191.248 203 128 255.587 226
4142 Psaa Coordinated Plan 540 577 846 678 872 872
4143 eoea police & Fire Plan 4'198 4.566 3 3.01e 4.446 3.781
4146 Fzca 8,883 10 12.413 7 15 14.036
�
41*9 Fire Pension Contribution 127,564 123,070 I08,451 I07,315 11I,705 111.705 �
4150 Employee Benefits O 2,045 1,871 2,206 4,402 4,402
4151 Health Insurance 1,572 27e O O U U
4152 Life Insurance 598 656 600 535 600 608
*153 Dental Insurance 160 30 O O 0 O
415* Workers Comp Insurance 11 10,053 9.7*e 8 9.211 9.004
4158 Disability Insurance uzO 827 711 775 911 882
Fringe Benefits roraL 155 152,964 138 130 147.981 145
4212 Printed Forms 700 791 800 0 800 800
4220 Operating Supplies 13.626 15 zo 15 16 16,500
4224 Clothing & Personal Equip 15.875 16.079 16,500 14 18,150 16
| -
|
• CITY OF BROON CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 32
1999 BUDGET
1999 1999
Object code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4227 Safety Supplies 595 533 600 0 600 600
4240 Small Tools 462 0 0 0 0 0
4271 Minor Equipment 0 391 500 718 500 Soo
Supplies TOTAL 31,258 32,875 34,400 30,589 36,850 35,300
4314 Medical Services 4,259 3,868 4,000 2,796 4,000 4,000
4315 Instructors 0 60 300 200 300 300
Purchased Services TOTAL 4,259 3,928 4,300 2,996 4,300 4,300
4322 Telephone Services 3,135 3,503 3,600 2,993 3,600 3,600
4323 Radio Communications 3,771 4,567 4,630 3,243 4,630 4,630
4334 Use of Personal Auto 0 0 200 0 200 200
Communications TOTAL 6,906 8,071 8,430 6,236 8,430 8,430
4386 Communication Systems 3,359 2,029 4,000 4,029 4,000 4,000
Repair Rental & Maint TOTAL 3,359 2,029 4,000 4,029 4,000 4,000
4411 Conferences and Schools 16,058 15,674 17,600 13,076 17,600 17,600
4413 Dues & Subscriptions 1,375 2,434 1,750 1,580 2,050 2,050
4417 Books/Reference Materials 4,638 5,676 5,000 4,803 5,000 5,000
Other Contractual Sery TOTAL 22,070 23,783 24,350 19,459 24,650 24,650
4440 Fuel Charges 2,900 3,345 2,735 2,293 3,064 3,064
4441 Fixed Charges 117,660 111,313 99,595 82,974 49,828 49,828
CITY OF BROW CENTER 0
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 33
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4442 Repair & Maint Charges 23,987 27,236 29,412 42,165 38,124 38,124
4444 Replacement Charges 102,648 0 0 0 11,728 10,500
Central Garage Rentals TOTAL 247,195 141,894 131,742 127,432 102,744 101,516
4548 Computer Equipment 0 4,743 0 0 0 0
4552 Other Equipment 28,557 43,444 45,000 26,506 49,675 43,000
Capital Outlays TOTAL 28,557 48,187 45,000 26,506 49,675 43,000
FIRE TOTAL 663,414 604,979 594,271 475,812 634,217 I 592,737
Division: Emergency Preparedness
Budget Code: 426
Program No: 1361
9 PROFILE
The purpose of this department is to have in place a plan that will allow the City to continue to operate
should we have a large man-made or natural disaster. This plan will allow us to quickly request State or
federal assistance more readily after a disaster. The emergency preparedness division is run by the Fire
Chief, who divides his time as needed between the two departments.
It is the responsibility of the Fire. Chief to conduct one exercise to test our emergency plan each year. In
1998 the emergency preparedness Manuel distributed to all required City personnel.
DEPARTMENTAL GOALS
• To have a table top exercise with the City Manager, and Department heads if possible.
• To have a full scale exercise the fire and police departments
PERSONNEL LEVELS
Number Position
.5 Fire Chief
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Exnlanation Amount
4100- Wages\Fringe Benefits $38,388
4158 These funds cover .5 or half time salary of the Fire Chief who is also the Cities Emergency
Preparedness Director.
4212- SupplieslPrinted forms $1,500
4227 These funds cover the operating supplies and the printed forms used by the emergency
preparedness division.
4322 Telephone Service $1,500
These funds cover all of our phone service for the emergency preparedness division as well
as one portable phone.
4382 Equipment Repair & Maintenance $2,500
These funds pay for the maintenance contract with Doradus, Inc., on the four emergency
sirens. This also funds repair costs for miscellaneous repairs not covered in the maintenance
contract.
S 4386 Maintenance Contract $554
These monies provide for the Emergency Preparedness share of the maintenance contract for
the communications center. It reflects a $100 increase due to additional maintenance costs.
4411 Conferences and Schools $2,000
This item provides for the training seminars and workshops in the Emergency Preparedness
area and also one international conference on emergency management. There is a slight
increase to cover schools and conferences for the Director and Coordinator.
4413 Dues and Subscriptions $465
This item provides for the costs of journals and memberships relating to Emergency
Preparedness.
4417 Books and Pamphlets $500
This fund is used to provide for the printing and artwork for public information pamphlets
and brochures used by Emergency Preparedness. $500 for Tornado Awareness Week for
schools.
4481 Sirens, Electrical $500
These funds pay for electrical service for the four emergency sirens.
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
No Capital outlay requested for 1999 2000 4 35,000ea Replace 30 year old sirens
But we should replace our warning
sirens in the year 2000, 2 in 2000
and 2 in the year 2001
Total Emergency Preparedness Budget for 1999 $47,907
• CITY OF BRAN CENTER 1 0
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 34
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV EMERGENCY PREPAREDNESS 426
4100 Wages Regular Employees 23,641 35,999 I 32,144 24,204 33,219 I 33,164
4112 Overtime Regular Employee 0 2,065 I 0 0 0 1 0
4130 Wages Part -time Employees 0 480 I 0 0 0 i 0
I I
Salaries and Wages TOTAL 23,641 38,544 I 32,144 24,204 33,219 I 33,164
4142 PERA Coordinated Plan 0 669 I 0 0 0 1 0
4143 PERA Police & Fire Plan 2,695 2,638 I 3,664 2,759 3,787 I 3,781
4146 FICA 0 1,139 I 0 0 0 1 0
4150 Employee Benefits 0 0 1 1,871 0 0 1 0
4151 Health Insurance 674 0 1 0 0 0 1 0
4152 Life Insurance 6 0 1 0 0 0 1 0
4153 Dental Insurance 69 0 I 0 0 0 I 0
4154 Workers Comp Insurance 945 1,186 I 1,090 834 1,216 1,220
4158 Disability Insurance 0 0 1 161 0 0 0
Fringe Benefits TOTAL 4,388 5,631 6,786 3,594 5,003 5,001
4212 Printed Forms 0 378 400 0 400 I 400
4220 Operating Supplies 475 691 I 600 365 600 I 600
4227 Safety Supplies 213 0 I 500 300 500 I 500
4234 Street Maint Materials 0 10,972 I 0 0 0 I 0
4243 Utility System Supplies 0 773 I 0 0 0 I 0
CITY OF BROON CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 35
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
Supplies TOTAL 688 12,814 1,500 665 1,500 1,500
4322 Telephone Services 2,437 2,507 1,500 1,990 1,500 1,500
Communications TOTAL 2,437 2,507 1,500 1,990 1,500 1,500
4382 Equipment Repair & Maint 1,920 2,599 2,500 2,580 2,500 2,500
4386 Communication Systems 444 0 554 0 554 554
Repair Rental & Maint TOTAL 2,364 2,599 3,054 2,580 3,054 3,054
4400 Other Contractual Service 0 951 0 0 0 0
4411 Conferences and Schools 1,406 1,497 1,400 1,050 2,000 1,500
4413 Dues & Subscriptions 195 190 465 399 465 465
4417 Books/Reference Materials 126 0 500 0 500 500
Other Contractual Sery TOTAL 1,727 f 2,638 2,365 1,449 2,965 2,465
4443 Multi-use Hourly Charges 0 6,851 0 0 0 0
Central Garage Rentals TOTAL 0 6,851 0 0 0 0
4481 Electric Service 283 283 500 236 500 500
Utilities TOTAL 283 283 500 236 500 500
4552 Other Equipment 2,745 5,666 0 0 0 0
Capital Outlays TOTAL 2,745 5,66 0 0 0 0
EMERGENCY PREPAREDNESS TOTAL 38,274 77,532 47,849 34,717 47,741 47,184
Division: Inspections
Budget Code: 430
Program No: 1452
is PROFILE
The inspection division consists of three (3) full time positions and a seasonal temporary. The positions
include the City Building Official, a building inspector and a housing inspector. The three (3) inspectors
are responsible for and provide inspection services for rental licenses, housing maintenance, Section 8,
building permits, fire suppression permits, mechanical permits, plumbing permits, sign permits, water and
sewer permits, plan reviews and complaint oriented inspections.
DEPARTMENTAL GOALS
In 1999, the Inspection Department is anticipating a significant increase in building activity within the City.
The additional inspection activity is a result of Brookdale's renovation, 69th and Brooklyn Boulevard, 53rd
Avenue and 252/694 area development. Inspections will be requesting a temporary full time inspector
position to deal with the increased work load.
In the first six (6) months of 1998, the Building Official has performed 390 plan reviews. In addition, the
Building Official and Building Inspector have made 1,630 permits inspections. The Housing Inspector has
made 277 rental inspections, 28 housing complaints, 107 code enforcement inspections and 283 Section 8
inspections. In 1999, the department will continue providing this service to the community.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4100 $45,000
In anticipation of a significant increase in construction within the City next year, an
additional $45,000 is being requested to fund a full time temporary building inspection
position. With Brookdale, 69th and Brooklyn Boulevard and the theater all under
construction next year in conjunction with normal inspection needs it is probable that we will
need additional help. The cost of the position would be more than offset by the increase in
building permits. This position would be filled only when the work load required it.
4224 Personal Equipment $ 800
This is a new request for department jackets and coveralls. The jackets help identify the
inspectors to the general public. The coveralls are necessary when entering extremely filthy
environments which occurs on a regular basis.
4411 Conferences and Schools $ 7,750
As noted in the 1998 budget by the year 2000 the State of Minnesota will no longer operate
under the current Uniform Building Code but rather the International Code Council.
Inspection departments will be rated on experience, education and training. Brooklyn Center
homeowners' insurance rates will be impacted by the Inspection Departments rating.
Training sessions include state seminar ($540); lead paint certification (400); MACHO fall
and spring ($500); ICBO cross training ($580); National ICBO and IRC code training and
meetings $4,500).
4413 Dues and Subscriptions $ 1,000
ICBO dues (3) inspectors $225); NFPA dues ($400); Lake Country dues ($25); North Star
dues ($50); MACHO dues ($100); and MHA dues ($75).
4417 Books and Reference Materials $ 700
Books and magazines, code books updates.
CITY OF BRO*N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 36
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV INSPECTIONS 430
4100 Wages Regular Employees 138,019 112,134 161,152 100,844 210,072 167,922
4112 Overtime Regular Employee 183 5,552 0 4,827 0 0
4130 Wages Part -time Employees 7,112 15,355 11,620 9,384 11,969 11,969
4131 Overtime of Part -time Emp 0 1,496 0 0 0 0
4133 Vacation Pay 8,701 8,158 0 6,881 0 0
4134 Holiday Pay 7,693 6,769 0 4,355 0 0
4135 Sick Leave Pay 5,534 5,780 0 7,358 0 0
4136 Jury Duty Pay 589 0 0 785 0 0
Salaries and Wages TOTAL 167,832 155,243 172,772 134,435 222,041 179,891
4142 PERA Coordinated Plan 7,521 6,584 8,950 6,470 11,502 9,318
4143 PERA Police & Fire Plan 23 0 0 0 0 0
4146 FICA 12,392 12,163 13,217 9,976 16,986 13,762
4150 Employee Benefits 0 11,141 16,768 13,968 22,010 17,608
4151 Health Insurance 11,814 2,326 0 0 0 0
4152 Life Insurance 74 15 0 0 0 0
4153 Dental Insurance 833 200 0 0 0 0
4154 Workers Comp Insurance 1,508 1,308 1,370 1,036 1,746 1,387
4156 Unemployment Compensation 51 33 0 0 0 0
Fringe Benefits TOTAL 34,215 33,770 40,305 31,450 52,244 42,075
4210 Office Supplies 36 112 0 114 0 0
CITY OF BRO &N CENTER 0
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 37
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4212 Printed Forms 684 i 771 j 1,000 977 i 1,000 i 1,000
4220 Operating Supplies 360 i 678 ' 1,000 963 i 2,200 i 2,200
4224 Clothing & Personal Equip 0 0 0 0 800 800
Supplies TOTAL 1,080 1,561 2,000 2,053 4,000 4,000
4310 Professional Services 11,232 210 ( 3,000 0 f 3,000 3,000
Purchased Services TOTAL 11,232 210 3,000 0 3,000 3,000
4322 Telephone Services 1,013 991 1,600 942 1,600 1,500
4324 Delivery Service 18 ( 0 50 0 0 + 0
i
4330 Transportation 0 96 0 105 0 0
4334 Use of Personal Auto 68 50 125 57 0 100
Communications TOTAL 1,099 1,137 1,775 1,104 1,600 1,600
4397 Logis Charges 0 i 0 7,765 6,058 i 7,893 i 7,893
Repair Rental & Maint TOTAL 0 0 7,765 6,058 7,893 7,893
4400 Other Contractual Service 0 0 0 270 0 0
4411 Conferences and Schools 115 2,11.6 3,500 2,205 7,750 7,750
4413 Dues & Subscriptions 1,035 825 775 1,019 1,000 1,000
4414 Licenses, Taxes, & Fees 100 0 0 0 0 0
4417 Books /Reference Materials 0 0 2,000 651 700 ( 700
Other Contractual Sery TOTAL 1,249 2,941 6,275 4,145. 9,450 9,450
CITY OF BRAN CENTER 0
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 38
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4440 Fuel Charges 560 863 561 610 669 669
4441 Fixed Charges 16,311 4,400 5,097 4,420 6,978 6,978
4442 Repair & Maint Charges 2,492 2,880 4,674 714 2,818 2,818
4444 Replacement Charges 0 0 0 0 2,300 2,300
Central Garage Rentals TOTAL 19,363 8,143 10,332 5,744 12,765 12,765
4548 Computer Equipment 0 0 17,500 0 7,500 7,500
Capital Outlays TOTAL 0 0 17,500 0 7,500 7,500
I
INSPECTIONS TOTAL 236,071 203,004 261,724 184,988 320,493 268,174
I
I
Division: Planning and Zoning
Budget Code: 431
Program No: 1461
PROFILE
The planning division is responsible for the enforcement of the City's zoning ordinance (Chapter 35) and
the sign ordinance (Chapter 34). The division prepares initial reports on all applications to the Planning
Commission, including site and building plans, special use permits, variances, rezoning, appeals, and
preliminary plats. Also, the division administers site performance guarantees and oversees the issuance of
land use permits, sign hanger licenses, sign permits, and the inspection of signs.
DEPARTMENTAL GOALS
Provide timely and thorough review of all planning commission applications and to assist and interpret for
the general public the City's Zoning Ordinance and other related ordinances.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4310 Professional Services $3,500
This item is used to fund special research items that may come before the Planning
Commission in 1999.
4413 Dues and Subscriptions $1,300
American Planning ssociation (planning and zoning g (p g o g laws subscription) ($1100); Journal
of Planning Associates ($100); miscellaneous ($100).
4548 Computer Equipment $2,500
The request is for (1) standard PC displacing a Pentium 100.
CITY OF BROWN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 39
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV PLANNING & ZONING 431
4100 Wages Regular Employees 37,639 68,036 83,395 58,521 85,232 85,232
4112 Overtime Regular Employee 0 0 0 104 0 0
4130 Wages Part -time Employees 1,641 0 0 0 0 0
4133 Vacation Pay 5,600 5,907 i 0 5,230 i 0 i 0
4134 Holiday Pay 2,611 3,710 i 0 2,224 i 0 i 0
4135 Sick Leave Pay 1,937 2,549 0 1,537 0 0
4136 Jury Duty Pay 0 0 I 0 568 0 0
Salaries and Wages TOTAL 49,429 80,201 83,395 68,184 85,232 85,232
4142 PERA Coordinated Plan 2,147 3,646 i 4,320 3,531 4,415 i 4,415
4146 FICA 3,653 6,148 6,380 5,163 . 6,520 6,520
4150 Employee Benefits 0 6,141 8,084 6,734 8,804 8,804
4151 Health Insurance 5,063 971 0 0 0 0
4152 Life Insurance 32 5 0 0 0 0
4153 Dental Insurance 357 71 0 0 0 0
4154 Workers Comp Insurance 457 1,006 578 462 591 591
Fringe Benefits TOTAL 11,708 17,987 19,362 15,890 20,330 20,330
4210 Office'Supplies 0 3 0 0 i 0 i 0
4220 Operating Supplies 0 354 200 162 i 200 i 200
Supplies TOTAL 0 356 200 162 200 ( 200
CITY OF BRON CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 40
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4310 Professional Services 4,351 34,589 3,000 3,660 3,500 3,500
Purchased Services TOTAL 4,351 34,589 3,000 3,660 3,500 3,500
4334 Use of Personal Auto 22 24 50 0 50 50
Communications TOTAL 22 24 50 0 50 50
4397 Logis Charges 0 7,946 0 0 0 0
Repair Rental & Maint TOTAL 0 7,946 0 0 0 0
4400 Other Contractual Service 0 0 i 1,500 0 0 0
4402 Uncollectible Checks 36 0 0 0 0 0
4411 Conferences and Schools 0 49 100 0 100 100
i
4413 Dues & Subscriptions 524 945 1,000 837 1,300 1,300
Other Contractual Sery TOTAL 560 993 2,600 837 1,400 1,400
4548 Computer Equipment 0 0 2,500 0 0 0
Capital Outlays TOTAL 0 0 2,500 0 0 0
PLANNING & ZONING TOTAL 66,070 142,097 111,107
88,733 110,712 110,712
Division: Assessing
Budget Code: 4432
Program No: 1102
PROFILE
The primary function of the assessing division is the accurate classification and valuation of all real property
located within Brooklyn Center. Additional duties include: answering questions and concerns of taxpayers,
responding to tax appeals filed in State tax court, meeting statutory requirements for the reappraisal of one
fourth of all parcels within the city each year, maintaining the property data system (PDS) information,
maintaining the special assessments totals in the special assessment module of the LOGIS system, providing
computerized reports and responding to requests of other city departments and members of the general
public.
Goals Continued improvements in overall procedures and methodology through refinements of the
newly implmented CAMA system, other advancements in computerized appraisal and the integration of GIS
systems. Improve on the overall comprehensiveness of commercial, industrial and apartment property
characteristics data through accelerated re- appraisal schedules. Continued development of standardized GIS
applications for integration with general assessment duties and activities. The timely and effective
resolution of all property tax appeals. Assist and promote the improvement of general levels of
communication and sharing of information between metro assessment jurisdictions.
Eouinment Requests Two computers - These will allow the continued development of GIS
and improve performance for other processor intensive applications. Will allow for uprading of Pentium 75
to Pentium 233 or higher. Will allow for upgrading of video card and video RAM which is inadequate in
current machines. Includes a request for one 17" monitor.Requested purchase date is Mach 1999. Net cost
after a $2,000 trade -in allowance is $4,000..
Two single user licenses of the Arc -View GIS software. Proposed purchase date is March 1999. Estimated
total cost is $1,900.00.
One HP laser printer to supplement the current HP laser jet 4 which is beginning to decline in performance.
Purchase date is April 1999 and cost is estimated at $2,000.00.
Personnel Reauests Change in job classification of current Assessment Technician (D20) to
Appraiser Technician (D25). Proposeal is to convert current employee from current stepF of
D20classification to step C of class D25. This change will compenate the employee for the additional
workload, increased responsibility .g q Y and higher skill levels required b recent changes in the duties of this
position. Benefit to the department will be to make the salary range competetive, therby increasing the
likelihood of employee retention.
The continuation of the part-time position of data collector. Position is responsible for annual field
inspections of the residential quartile. Combined with substantial field work by the Assessment
Technician(Appraiser Technician) this enables the full -time appraiser II to concentrate on reappraisal of
commercial and apartment properties. This will allow for the maximum use of current personnel, experience
and training for a minimal additional cost. Estimate cost of this position at $5,000.00.
SPECIFIC EXPENDITURE CODE DETAIL.
Object
Number Explanation Amount
4271 Minor Equipment 51,000
Minor Equipment is budgeted for the purchase of office equipment , replacement of
cameras calculator 2
s, etc. This is one line item of the supplies budget which was $..,850
in 1998 and requested to be $2,500 in 1999.
4310 Professional Services $2,500
This is an decrease of an annually budgeted item for professional services. It would be used
for items such as appraisal services, FF & E analysis, market studies, demographic analysis
or other expert witness services for tax court. This line item is not typically expended, but
is budgeted should a particular court case require such services..
4321 Postage
b
$2,9 00
Increase is due to potential postage rate increases. Primarily used to pay for the cost of
mailing the annual valuation notices to approximately 8,400 parcels. As of 1998 these must
be mailed first class.
4411 Conferences and Schools 53,375
Professional training for all Assessing Department staff. All licensed staff members must
have statutorily mandated continuing education. Increase of $200.00 from 1998. Also is used
to cover the cost of regular assessment meetings which the assessor and staff are required to
attend.
4413 Dues and Subscriptions $1,433
This item is the same as the 1998 amount of $1,433. It is comprised of IAAO dues; MAAO
dues; Assessor's licenses; appraiser license; and affiliate Board of Realtors membership
Subscriptions are Q
p to Shopping Center Today, Finance and Commerce, Real Estate Journal,
City Business, Appraisal Journal Appraisal Foundation
Pp pp Information Service.
4417 Books / Reference Materials $2,070
The increase from the 1998 budget is due to the $500 subscription fee to keep the Marshall
valuation system current. This budget item includes the Marshal Valuation Service - $500,
Marshall Swift Computerized cost service - $550, MLS sold market reports - $250, Dollars
and Cents - $270, Assessors data Exchange - $150
4548
Computer Eq uipment
P
One standard PC
One HP laser printer to supplement aging HP4
Tw Ar g
e licenses to comply with software licensin requirements
PERSONNEL LEVELS
Number Position
1 City Assessor
1 Appraiser 11
1 Assessment Technician
40 1 Assessing Secretary
1 Data Collector, Temporary Part -Time
FA DEPTS�CITYIBUDGFRCOtiINIDEV \PRFILE2.432
CITY OF BROON CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 41
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV ASSESSING 432
4100 Wages Regular Employees 133,746 145,486 173,155 114,664 180,602 172,847
4112 Overtime Regular Employee 81 27 0 341 0 ( 0
4130 Wages Part -time Employees 88 5,261 5,150 3,742 5,000 5,000
4133 Vacation Pay 9,818 9,782 0 7,924 0 0
4134 Holiday Pay 7,145 7,595 0 4,188 0 0
4135 Sick Leave Pay 3,801 4,328 0 2,105 0 0
4136 Jury Duty Pay 0 0 0 296 0 0
Salaries and Wages TOTAL 154,679 172,480 178,305 133,261 185,602 177,847
4142 PERA Coordinated Plan 6,907 7,274 9,238 6,681 9,614 8,953
4146 FICA 10,928 12,238 13,644 10,327 14,199 13,223
4150 Employee Benefits 0 12,475 16,348 12,271 17,728 17,728
4151 Health Insurance 13,887 1,640 0 0 0 0
4152 Life Insurance 78 10 0 0 0 0
4153 Dental Insurance 1,230 180 0 0 0 0
4154 Workers Comp Insurance 1,231 1,172 1,237 I 939 1,566 1,467
4158 Disability Insurance 262 291 320' 243 338 338
Fringe Benefits TOTAL 34,523 35,281 40,787 30,461 43,445 41,709
4210 Office Supplies 168 146 200 158 200 200
4212 Printed Forms 273 743 650 517 500 500
4220 Operating Supplies 1,259 1,336 800 300 800 800
CITY OF BROON CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 42
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4271 Minor Equipment 192 724 1,200 128 1,000 1,000
Supplies TOTAL 1,892 2,948 2,850 1,102 2,500 2,500
4310 Professional Services .0 72 5,000 0 2,500 2,500
4318 Casual Labor 0 0 0 1,932 0 0
Purchased Services TOTAL 0 72 5,000 1,932 2,500 2,500
4321 Postage 1,719 1,750 2,800 2,766 2,900 2,900
4322 Telephone Services 0 0 700 252 500 500
4334 Use of Personal Auto 610 1,124 900 374 500 500
Communications TOTAL 2,328 2,874 4,400 3,392 3,900 3,900
4397 Logis Charges 0 14,161 14,203 11,531 15,558 15,558
Repair Rental & Maint TOTAL 0 14,161 14,203 11,531 15,558 15,558
4411 Conferences and Schools 0 3,114 3,300 3,240 3,375 3,375
4413 Dues & Subscriptions 1,242 1,296 1,433 1,005 1,433 1,433
4417 Books/Reference Materials 692 1,690 1,435 1,416 2,070 2,070
Other Contractual Sery TOTAL 1,934 6,100 6,168 5,661 6,878 6,878
4440 Fuel Charges 92 278 121 254 138 138
4441 Fixed Charges 2,395 2,595 4,642 3,531 4,573 4,573
4442 Repair & Maint Charges 1,913 1,474 1,616 568 1,117 1,117
Central Garage Rentals TOTAL 4,400 4,347 6,379 4,352 5,828 5,828
CITY OF BROWN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 43
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4548 Computer Equipment 0 6,079 3,500 155 7,900 5,900
Capital Outlays TOTAL 0 6,079 3,500 155 7,900 5,900
ASSESSING TOTAL 199,757 244,342 261,592 191,848 274,111 262,620
To: Charlie Hansen, Finance Director
From: Tim Johnson, Asst. Finance Director' 1:2,- MEMORANDUM
Subject: Lodging Tax Estimate for 1999
Date: June 25, 1998
My estimate for 1999 lodging tax revenues is $550,000. This estimate is based on
1997 lodging tax revenues ($523,745); which was increased by an inflation factor of
5 % as directed. This estimate assumes no additional growth from the Americinn or
Extended Stay America.
Based on revenues of $550,000, the Convention Bureau line item would be $261,250.
CITY OF BROWN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 44
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV CONVENTION & TOURISM 433
4414 Licenses, Taxes, & Fees 201,600 248,779 218,500 242,352 261,250 261,250
Other Contractual Sery TOTAL 201,600 248,779 218,500 242,352 261,250 261,250
CONVENTION & TOURISM TOTAL 201,600 248,779 218,500 242,352 261,250 261,250
III
Division: Social Services
Budget Code: 435
Program No: 1821
PROFILE
The City of Brooklyn Center approves funding requests for various human/social service -type contracts,
generally pursuant to joint powers agreements.
Funding Requests
The City Council set funding for 1999 as follows:
Joint Powers Agreements
Five Cities Senior Transportation ................... 12,033
Northwest Hennepin Human Services Council ............................ 17,244
Project Peace ....................... ............................... 38.583
Joint Powers Agreements Subtotal ............................... 67,860
Contract Services
Brooklyn Community Band ............................................ 1,000
Brooklyn Peacemaker Center, Inc . ....... ............................... 6,500
Heritage Festival ........................... ............................500
North Hennepin Mediation Program, Inc ... ............................... 4.000
Contract Services Subtotal ....... ............................... 12.000
Total Social Services ..... ............................... 79.$60
CITY OF BROWN CENTER is
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 45
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV SOCIAL SERVICES 435
4400 Other Contractual Service 78,442 79,800 80,104 73,066 80,104 79,860
Other Contractual Sery TOTAL 78,442 79,800 80,104 73,066 80,104 79,860
SOCIAL SERVICES TOTAL 78,442 79,800 80,104 73,066 80,104 79,860
CITY OF BROYN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 46
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET -- 10/31/98 - -- REQUESTED RECOMMENDED
DIV POLICE STATION MAINTENANCE 439
4100 Wages Regular Employees 14,011 { 0 { 0 0 { 11,368 { 11,368
4112 Overtime Regular Employee 951 { 0 { 0 0 { 1,503 { 1,503
Salaries and Wages TOTAL 14,962 { 0 { 0 0 { 12,871 { 12,871
4142 PERA Coordinated Plan 670 0 { 0 0 { 667 667
4146 FICA 1,117 0 { 0 0 { 985 I 985
4150 Employee Benefits 0 ( 0 { 0 0 { 2,201 { 2,201
4154 Workers Comp Insurance 384 { 0 { 0 0 ( 574 { 574
Fringe Benefits TOTAL 2,171 { 0 { 0 0 { 4,427 { 4,427
4217 Paper Supplies 0 { 0 { 0 0 { 2,000 2,000
4220 Operating Supplies 0 ( 0 { 0 0 { 200 { 200
4223 Cleaning Supplies 0 { 0 { 0 0 { 4,000 { 4,000
4226 Chemical Products 0 { 0 { 0 0 { 1,000 { 1,000
4230 Repair & Maint Supplies 0 ( 0 { 0 0 ( 5,000 { 3,000
4233 Building Repair Supplies 0 { 0 { 0 0 { 2,500 { 1,000
4240 Small Tools 0 { 0 I 0 0 { 1,000 { 250
Supplies TOTAL 0 { 0 0 0 { 15,700 { 11,450
4382 Equipment Repair & Maint 0 { 0 0 0 ( 10,000 { 5,000
Repair Rental & Maint TOTAL 0 0 { 0 0 10,000 ( 5,000
4400 Other Contractual Service 822 { 0 0 0 { 5,000 { 3,500
CITY OF BAYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 47
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4421 Janitorial Service 0 0 0 0 500 500
Other Contractual Sery TOTAL 822 0 0 0 5,500 4,000
4481 Electric Service 0 0 0 0 4,500 4,500
4482 Gas Service 0 0 0 0 6,000 6,000
4483 Heating Oil 0 0 0 0 2,500 2,500
4484 Water Service 0 0 0 0 1,000 1,000
4485 Sanitary Sewer Service 0 0 0 0 1,500 1,500
4486 Hazardous Waste Disposal 0 0 0 0 100 100
4487 Solid Waste Disposal 0 0 0 0 2,000 2,000
4488 Storm Water Drainage 0 0 0 0 1,000 1,000
Utilities TOTAL 0 0 0 0 18,600 18,600
4552 Other Equipment 0 0 0 0 6,000 1,000
Capital Outlays TOTAL 0 0 0 0 6,000 1,000
POLICE STATION MAINTENANCE TOTAL 17,955 0 0 0 73,098 57,348
Division: Custodial Services
Budget Code: 440
Program No: 2001
• PROFILE
This activity provides for cleaning and other custodial services for the Civic Center and the City Garage.
Specialty services such as large area carpet cleaning are provided by contract with qualified vendors.
For 1998, the budget for a number of specific line items was moved from Division 465, Community Center,
and Division 466, Pool, to Divisions 440, Custodial Service, and Division 441, Building Maintenance. This
was done for ease and clarity of budgeting and administration. Division 466 continues to budget items
which are very specific to the pool. A charge in the amount of a certain percent of operational overhead,
such as utilities, custodial and maintenance supplies, etc., will be charged to Divisions 465 and 466.
DEPARTMENTAL GOALS
• Perform routine cleaning and sanitizing tasks to provide for safe, clean buildings for all staff and citizens.
• Involve employees in a continuous service plan review which defines tasks and duties and identifies key
staff to perform these duties.
• Promote quality service provision and better communications through increased interaction and
information sharing (i.e., regular staff meetings and training in services).
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4217 Paper Supplies $6,500
Toilet paper, c -fold towels, cups, etc. for all City buildings.
4223 Cleaning Supplies $10,000
Various cleaning solutions, solvents, soaps, fragrances, etc. for all City buildings. The
amount budgeted for paper supplies and for cleaning supplies were adjusted to better reflect
specific expenditures.
4400 Other Contractual Service $3,500
Contractual cleaning for entrance rugs and also pest control at City buildings.
4421 Janitorial Service $3,500
The cost of contractual rug cleaning, window cleaning, and floor buffing.
PERSONNEL LEVELS
Number Position
1 Full -time custodian
Additional custodial staff are allocated under Division #465, Community Center.
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Wide area, commercial vacuum 1/98 1 $2,025 Replaces a worn out, smaller
. cleaner vacuum. Wide area unit would
reduce time needed to vacuum
and increase efficiency
•
CITY OF BROMYN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 48
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV CUSTODIAL SERVICES 440
4100 Wages Regular Employees 22,692 i 4,945 23,771 0 23,885 23,885
4112 Overtime Regular Employee 1,462 156 0 0 0 I 0
4133 Vacation Pay 0 86 0 1,558 0
0
4135 Sick Leave Pay 0 226 0 591 0 0
Salaries and Wages TOTAL 24,154 ( 5,413 23,771 2,149 23,885 23,885
4142 PERA Coordinated Plan 1,082 243 1,231 111 ( 1,237 1,237
4146 FICA 1,798 467 1,818 234 1,827 1,827
4150 Employee Benefits 0 2,570 3,742 2,182 ! 4,402 4,402
4151 Health Insurance 751 i 214 0 0 i 0 0
4152 Life Insurance 5 2 0 0 0 0
4153 Dental Insurance 52 i 36 0 0( 0 i 0
4154 Workers Comp Insurance 673 93 979 26 1,078 ( 1,078
4156 Unemployment Compensation 938 ( 0 0 I 0 I 0 I 0
Fringe Benefits TOTAL 5,298 3,625 7,770 2,553 8,544 8,544
4217 Paper Supplies 0 384 6,500 3,800 6,900 6,900
4222 Lubricants & Additives 0 381 0 0 I 0 0
4223 Cleaning Supplies 779 3,310 10,000 10,798 10,500 10,500
4226 Chemical Products 0 61 0 1,209 0 0
4233 Building Repair Supplies 332 ( 0 0 0 0 0
CITY OF BROWN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 49
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
Supplies TOTAL 1,111 4,136 16,500 15,807 17,400 17,400
4382 Equipment Repair & Maint 820 0 0 130 0 0
Repair Rental & Maint TOTAL 820 0 0 130 0 0
4400 Other Contractual Service 3,343 2,439 3,500 1,778 4,000 4,000
4421 Janitorial Service 0 15,123 3,500 10,552 3,000 3,000
Other Contractual Sery TOTAL 3,343 17,562 7,000 12,330 7,000 ( 7,000
4440 Fuel Charges 0 -38 I 0
0 0 0
Central Garage Rentals TOTAL 0 -38 0 0 0 0
4552 Other Equipment 1,236 3,786 i 0 0 3,500 i 3,500
Capital Outlays TOTAL 1,236 3,786 0 0 3,500 3,500
CUSTODIAL SERVICES TOTAL 35,963 34,485 55,041 32,970 60,329 60,329
Division: Building Maintenance
Budget Code: 441
Program No: 2031
. PROFILE
This activity provides for the ongoing maintenance and repair of city hall, the police department, community
center, city garage, and fire stations. In addition, staff provides some support for the liquor stores and
Centerbrook Golf Course. These expenses are charged directly to their respective enterprise funds.
Staff is responsible for the maintenance and repair of building needs, HVAC systems, fixed equipment,
furnishings and accessories. Also included in this budget are the costs of electricity, gas, water /sewer and
storm drainage for these named buildings.
For the 1998 budget, the budget for a number of specific line items was moved from Division 465,
Community Center, and Division 466, Pool, to Divisions 440, Custodial Service, and Division 441, Building
Maintenance. This was done for ease and clarity of budgeting and administration. Division 466 continues
to budget items which are very specific to the pool. A charge in the amount of twenty percent of operational
overhead, such as utilities, custodial and maintenance supplies, etc., will be charged to Divisions 465 and
466.
DEPARTMENTAL GOALS
• Provide necessary maintenance of buildings, HVAC systems, fixed equipment, furniture and accessories.
• Develop and implement preventative maintenance program where possible.
• Involve employees in a service plan review which defines tasks and duties and identifies key staff to
�. perform these duties.
• Promote quality service provision and better communications through increased interaction and
information sharing (i.e., regular staff meetings and training in- services).
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4226 Chemicals $1,700
The cost of chemicals used to treat domestic water service at the Civic Center, and sidewalk
salt.
4230 Repair & Maintenance Supplies $12,000
The cost of the variety of supplies used in the day to day maintenance of the various City
buildings, such as light bulbs, hardware, shelving, Ceiling tiles, equipment parts for
installation by staff. As the buildings age, additional repairs are necessary to keep buildings
in reasonable shape, reflected in the $2,000 increase to this line item.
4233 Buildings Repairs $16,000
Repairs to the structure of buildings, such as electrical and plumbing repairs, roof repairs,
repairs of automatic doors such as those at the fire stations, etc.
• 4382 Equipment Repair $45,000
Examples include repair to the Civic Center humidification unit, boiler and chiller repairs,
replacement of failed drinking ountains, replacement of light fixtures etc. As the buildings'
g P � g
mechanical systems age, an increasing y g , s ng number of repairs are required to keep them
operational.
•
4481
Electric Service 8
$8, 00
Increasing electric rates require an increase of 3% for electric service to City buildings.
Twenty percent of the estimated expenditures for electricity have been charged to Division
466, to cover direct operation costs of the Community Center swimming pool.
4482 Gas Service $64,000
Natural gas rates have increased substantially. Also, the additional vehicle storage area at
the Central Garage which is heated by Co- Ray -Vac gas radiant heat has increased natural gas
consumption. These factors require a substantial increase for natural gas used to heat City
buildings. The Civic Center is on interruptible service, which provides a lower gas rate.
Additional efficiencies are being explored.
With the assistance of our utility vendors, we have determined that twenty percent of the
estimated expenditures for natural gas are directly attributable to operation of the Community
Center swimming pool. As a result, 20% of the estimated expenditures will be charged to
Division 466.
PERSONNEL LEVELS
Number Position
. 1 Maintenance Supervisor
1 Maintenance Custodian
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
No operational equipment requested
Several major building repairs are
included for consideration in the
Capital Improvements Fund budget
•
CITY OF BROWN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 50
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV BUILDING MAINTENANCE 441
4100 Wages Regular Employees 66,296 59,320 81,075 56,576 83,499 83,499
4112 Overtime Regular Employee 3,471 6,707 5,460 5,973 5,623 5,623
4133 Vacation Pay 3,450 5,982 0 4,226 0 0
4134 Holiday Pay 1,918 3,591 0 2,295 0 0
4135 Sick Leave Pay 1 4,649 0 2,737 0 ( 0
Salaries and Wages TOTAL 76,680 80,249 86,535 71,806 89,122 89,122
4142 PERA Coordinated Plan 3,429 3,662 4,482 3,715 4,617 4,617
4146 FICA 5,566 6,096 6,620 5,312 6,818 6,818
4150 Employee Benefits 0 6,751 8,084 6,734 8,804 8,804
4151 Health Insurance 5,024 886 0 0 0 0
4152 Life Insurance 31 6 0 0 0 0
4153 Dental Insurance 345 101 0 0 0 0
4154 Workers Comp Insurance 3,312 3,298 3,490 2,852 3,731 3,731
Fringe Benefits TOTAL 17,706 20,799 22,676 18,613 23,970 = 23,970
4210 Office Supplies 134 0 0 63 0 0
4217 Paper Supplies 111 564 0 2,098 0 0
4220 Operating Supplies 45 84 I 500 172 300 300
4223 Cleaning Supplies 3,830 0 0 2,612 0 0
4225 Shop Supplies 3 0` 0 0 0 0
4226 Chemical Products 182 2,911 I 1,700 3,059 1,800 1,800
CITY OF BROW CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 51
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4227 Safety Supplies 472 836 500 746 700 j 700
4230 Repair & Maint Supplies 9,814 17,461 12,000 13,929 13,000 f 13,000
4233 Building Repair Supplies 6,695 7,146 16,000 6,319 17,500 17,500
4234 Street Maint Materials 0 0 0 88 0 0
4235 Landscaping Materials 3,350 692 0 973 0 0
4240 Small Tools 838 1,913 1,000 1,549 1,000 i 1,000
4271 Minor Equipment 0 205 0 317 0 0
Supplies TOTAL 25,474 31,812 31,700 31,926 34,300 34,300
4310 Professional Services 0 65 1,500 143 200 200
Purchased Services TOTAL 0 65 1,500 143 200 200
4322 Telephone Services 702 784 1,100 1,160 1,300 1,300
Communications TOTAL 702 784 1,100 1,160 1,300 1,300
4382 Equipment Repair & Maint 39,220 33,942 45,000 31,817 46,300 46,300
Repair Rental & Maint TOTAL 39,220 33,942 45,000 31,817 46,300 46,300
4400 Other Contractual Service 1,642 6,518 0 3,855 3,000 3,000
4411 Conferences and Schools 330 12 500 356 500 500
4413 Dues & Subscriptions 273 136 300 135 250 250
4421 Janitorial Service 0 0 0 1,022 0 0
Other Contractual Sery TOTAL 2,244 6,666 800 5,369 3,750 3,750
• CITY OF BROWN CENTER 0
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 52
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4440 Fuel Charges 271 I 513 I 217 I 397 332 I 332
4441 Fixed Charges 1,329 I 2,834 I 3 I 2,741 2,413 I 2,413
I I
I
4442 Repair & Maint Charges 877 I 1,786 I 952 I 105 679 I 679
Central Garage Rentals TOTAL 2,477 I 5,133 I 4,511 I 3,243 3,424 I 3,424
4481 Electric Service 66,794 I 65,727 I 88,000 ( 84,495 97,640 I 97,640
4482 Gas Service 47,464 I 44,161 I 64,000 I 51,064 68,450 I 68,450
I ( I
4483 Heating Oil 2,702 I 3,231 I 2,400 I 2,642 2,500 I 2,500
4484 Water Service 2,098 I 1,884 I 3,280 I 2,461 3,535 I 3,535
I I I
4485 Sanitary Sewer Service 3,584 I 3,133 I 5,600 I 4,395 5,875 I 5,875
I I I
4486 Hazardous Waste Disposal 111 I 196 ( 0 120 100 100
1
4487 Solid Waste Disposal 7,356 I 8,573 1 10,000 i 9,919 9,300 i 9,300
4488 Storm Water Drainage 0 I 4,509 4,400 I 3,690 4,750 I 4,750
Utilities TOTAL 130,110 I 131,415 177,680 158,786 192,150 I 192,150
4520 Buildings 0 1 2,589 I 0 0 0 1 0
4550 Furniture & Fixtures 1,500 I 0 I 0 0 0 I 0
4552 Other Equipment 2,304 I 8,495 I 0 0 32,400 I 4,100
I I
4560 Construction Contracts 270 0 1 0 1 0 0 1 0
Capital Outlays TOTAL 4,074 11,084 0. 0 32,400 I 4,100
BUILDING MAINTENANCE TOTAL 298,687 I 321,950 I 371,502 322,861 426,916 398,616
Division: Government Buildings Ground Maintenance
Budget Code: 442
Program No: 2071
PROFILE
This activity provides for the ongoing maintenance and repair of outdoor areas of the Civic Center, East and
West Fire Stations, the liquor stores, and related areas.
DEPARTMENTAL GOALS
• Provide necessary grooming and maintenance of government buildings, including mowing, care of
existing landscape, landscape upgrades (where possible), and maintenance of turf irrigation systems.
• Involve employees in a service plan review which defines tasks and duties and identifies key staff to
perform these duties.
• Promote quality service provision and better communications through increased interaction and
information sharing (regular staff meetings and training in- services).
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4235 Landscaping Materials $2,000
The cost of grass seed, fertilizer, sod, irrigation system supplies, etc. used in the maintenance
of government buildings grounds, plus the cost of flowers at the Civic Center.
4310 Professional Services $1,000
The cost of contractual gardening and landscape maintenance at the Civic Center.
4400 Other Contractual $2,500
The cost of contractual aeration, fertilizing, and weed control on government buildings
grounds.
PERSONNEL LEVELS
Number Position
1 Maintenance Custodian
.38 Seasonal Part-Time
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Mower /snowblower 1/98 1 $10,200 Replacement of existing unit
which is primary mower/
snowblower for the Civic Center
CITY OF BROON CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 53
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998
AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV GOVT BLDG GROUND MAINT 442
I
4100 Wages Regular Employees 10,362 I 25,305 34,427 23,982 36,346 I 36,346
4112 Overtime Regular Employee 944 I 5,365 0 4,744 0 0
I I
4130 Wages Part -time Employees 0 I 6,118 4,326 0 4,362 I 4,362
i
4131 Overtime of Part -time Emp 0 I 680 0 0 0 I 0
I
4133 Vacation Pay 0 ( 1,397 0 1,439 0 ( 0
4134 Holiday Pay 0 1,403 0 953 0 I 0
I
4135 Sick Leave Pay 0 I 1,234 0 1,193 0 I 0
Salaries and Wages TOTAL 11,306 I 41,502 38,753 32,312 40,708 I 40,708
4142 PERA Coordinated Plan 507 1•,511 2,007 1,672 2,109 I 2,109
4146 FICA 815 I 2,964 2,965 2,311 3,114 I 3,114
4150 Employee Benefits 0 I 3,570 4,342 3,617 4,402 I 4,402
4151 Health Insurance 0 323 0 0 0 I 0
I
4152 Life Insurance 0 I 2 0 0 0 I 0
I (
4153 Dental Insurance 0 30 0 0 0
o
I
4154 Workers Comp Insurance 507 I 1,416 1,597 1,273 1,719 I 1,719
I
Fringe Benefits TOTAL 1,828 I 9,817 10,911 8,873 11,344 11,344
---- - - -___
I
4230 Repair & Maint Supplies 0 I 0 0 588 0 I 0
4235 Landscaping Materials 0 ( -421 2,000 2,039 2,500 I 2,500
4240 Small Tools 0 I 616 0 0 0 I 0
CITY OF BROW CENTER 1 0
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 54
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
Supplies TOTAL 0 194 2,000 2,626 2,500 2,500
4310 Professional Services 0 0 1,000 1,978 1,200 1,200
Purchased services TOTAL 0 0 1,000 1,978 1,200 1,200
4382 Equipment Repair & Maint 1,183 1,417 0 0 0 0
4385 Landscaping Services 275 0 0 0 0 0
Repair Rental & Maint TOTAL 1,458 1,417 0 0 0 0
4400 Other Contractual Service 2,547 91 2,500 133 3,300 3,300
Other Contractual Sery TOTAL 2,547 91 2,500 133 3,300 3,300
4443 Multi-use Hourly Charges 82 0 0 0 0 0
Central Garage Rentals TOTAL 82 0 0 0 0 0
4552 Other Equipment 0 0 10,200 7,982 6,850 1,850
Capital Outlays TOTAL 0 0 10,200 7,982 6,850 1,850
GOVT BLDG GROUND MAINT TOTAL 17,221 53,021 65,364 53,905 65,902 60,902
Division: Engineering Services
Budget Code: 443
Program No: 2302, 2313, 2324, 2343, 2352
PROFILE
This activity provides engineering support services for street reconstruction and other capital improvements,
administration of the city's state aid street system, traffic engineering, mapping, review of proposed
developments and plats, certification of special assessments, and general office and fieldwork services such
as surveying, inspection and public information.
The cost of engineering services related to improvement projects are reimbursed by the funding source(s)
for the respective projects. In the case of improvement projects receiving funding from the General Fund,
this may result in a transfer from the General Fund to the Capital Improvement project and a transfer back
to the General Fund t '
o cover a percentage of the project's engineering costs. This practice will be reviewed
in the five year planning process.
DEPARTMENTAL GOALS
• Collect and process information for proposed street and utility improvements
• Perform design and contract administration for the Southeast Neighborhood project and Earle Brown
Drive state aid project.
• Collect and process information for other city improvement projects.
• Conduct special studies as needed.
• Review proposed developments and plats.
• Inspect city improvement projects.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4130 Wages of Part Time Employees $3,407
Seasonal employees who primarily work on improvement projects occasionally provide
assistance in routine engineering tasks such as traffic counting, sight distance surveys, and
general office tasks. The budget amount is based on an average wage rate, however, actual
wage rate is determined by a point system evaluating education and experience.
4400 Other Contractual Service $5,000
This new program would scan as- builts and store them on CD ROM for more efficient
retrieval. As- builts are used by Engineering and Public Utilities staff, and are also frequently
provided to private developers and contractors working in the City.
PERSONNEL LEVELS
Number Position
1 City Engineer
1 Engineering Technician 4
3 Engineering Technician 3
1 Engineering Secretary
.2 Seasonal Part-Time
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date each
Replacement PC 1/99 1 $2,900 Would replace the City
Engineer's PC. These PCs are on
a 4 year replacement cycle.
Includes 17" monitor and
upgraded video card for graphics -
intensive mapping and other uses.
Aerial photography 4/99 1 $9,000 Would update library of aerial
photos of the city, used almost
daily. Last aerial photography
was taken in 1989.
CITY OF BROON CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 55
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV ENGINEERING SERVICES 443
4100 Wages Regular Employees 120,260 222,820 272,832 67,987 310,454 310,454
4112 Overtime Regular Employee 324 307 1,029 411 454 454
4130 Wages Part-time Employees 7,222 9,570 9,579 8,850 3,407 3,407
4131 Overtime of Part-time Emp 256 289 0 259 0 0
4133 Vacation Pay 12,909 16,905 0 16,654 0 0
4134 Holiday Pay 7,812 12,138 0 7,202 0 0
4135 Sick Leave Pay 3,924 8,987 0 7,463 0 0
4198 Engineering Fees Reimb -217,411 0 0 0 0 0
Salaries and Wages TOTAL -64,704 271,015 283,440 108,826 314,315 314,315
4141 PERA Basic Plan 1,274 4,293 4,391 1,098 4,523 4,523
4142 PERA Coordinated Plan 6,114 10,023 12,562 4,658 14,098 14,098
4146 FICA 10,267 18,034 I 18,553 8,033 20,821 20,821
4150 Employee Benefits 0 19,619 25,032 21,475 30,934 30,934
4151 Health Insurance 19,470 3,350 0 0 0 0
4152 Life Insurance 119 20 0 0 0 0
4153 Dental Insurance 1,226 203 0 0 0 0
4154 Workers Comp Insurance 1,666 2,283 2,347 853 2,487 2,487
4156 Unemployment Compensation 0 906 0 0 0 0
4158 Disability Insurance 0 338 345 281 355 355
Fringe Benefits TOTAL 40,135 59,068 63,230 36,399 73,218 73,218
CITY OF BRAWN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 56
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4210 Office Supplies 644 675 1,000 575 1,000 800
4212 Printed Forms 0 0 0 206 200 200
4220 Operating Supplies 3,140 2,626 3,500 2,025 4,000 3,500
4227 Safety Supplies 374 271 400 188 400 400
4271 Minor Equipment 147 189 0 144 0 0
Supplies TOTAL 4,305 3,761 4,900 3,138 5,600 4,900
4310 Professional Services 810 4,026 1,500 ( 8,525 1,000 1,000
Purchased Services TOTAL 810 4,026 1 8,525 1,000 1,000
4322 Telephone Services 0 28 0 293 0 0
4324 Delivery Service 36 0 0 27 0 0
4334 Use of Personal Auto 362 246 250 ( 122 250 250
4351 Legal Notice Publication 66 i 117 0 i 0 100 100
Communications TOTAL 464 ! 391 250 442 350 350
4382 Equipment Repair & Maint 1,009 0 250 I 261 0 0
4386 Communication Systems 455 456 500 456 460 460
4393 Equipment Rentals 0 0 0 69 0 0
Repair Rental & Maint TOTAL 1,464 456 750 786 460 460
4400 Other Contractual Service 32 0 0 0 5,000 ) 5,000
4410 Tuition Reimbursement 156 0 0 0 0 0
4411 Conferences and Schools 1,330 415 1,000 650 2,000 ( 2,000
CITY OF BROW CENTER 0
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 57
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
-------- - - - - -- -------- - - - - -- - --
4413 Dues & Subscriptions 1,177 588 750 833 800 800
4414 Licenses, Taxes, & Fees 0 0 0 70 0 0
4417 Books /Reference Materials 2 65 250 65 500 500
Other Contractual Sery TOTAL 2,697 1,068 2,000 1,618 8,300 8,300
4440 Fuel Charges 1,591 I 1,613 I 1,567 1,423 3 1,325 i 1,325
4441 Fixed Charges 6,396 5,941 8,091 5,850 7,124 7,124
i
4442 Repair & Maint Charges 4,728 f 4,897 4,926 6,590 6,471 6,471
4443 Multi -use Hourly Charges 973 0 0 0 0 0
Central Garage Rentals TOTAL 13,688 12,451 14,584 13,862 14,920 14,920
4530 Other Improvements 0 0 0 0 9,000 9,000
4548 Computer Equipment 0 8,831 7,750 8,503 2,900 2,900
4551 Office Furniture & Equip 967 0 0 0 0 0
4552 Other Equipment 0 0 1,700 1,704 0 0
4553 Mobile Equipment 4,267 0 0 0 0 0
Capital Outlays TOTAL 5,234 8,831 ( 9,450 10,207 11,900 11,900
4199 Salaries Reimbursed - 44,110 0 0 0 0 0
Administrative Service TOTAL - 44,110 0( 0 0 0 0
ENGINEERING SERVICES TOTAL - 40,017 361,068 380,104 183,804 430,063 429,363
Division: Public Works Administration
Budget Code: 444
Program No: 2301, 2326
PROFILE
This activity provides administrative support for the Public Works Department. The Public Works
Department is comprised of five divisions, including engineering, streets, parks, central garage, and three
public utilities.
Individual narratives for each of the divisions can be found with their respective budget figures.
DEPARTMENT GOALS
• Ensure completion of divisional goals by the respective division supervisors.
• Provide coordination, management and support to other divisions within the Public Works Department.
• Identify infrastructure needs and develop funding mechanisms.
• Work proactively to support development and redevelopment activities.
• Design public improvements so as to act as a catalyst for community and neighborhood improvements.
PERSONNEL LEVELS
Number Position
1 Public Works Director
1 Public Works Specialist
1 Public Works Administrative Aide
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date each
2 Replacement PCs 1/99 2 $2,900 Replacements for Public Works
Director and Public Works
Specialist. Includes 17" monitor
and upgraded video cards for
graphics- intensive uses such as
mapping.
0 CITY OF BROWN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 58
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV PUBLIC WORKS ADMIN 444
4100 Wages Regular Employees 109,354 111,799 158,094 72,944 160,408 160,408
4130 Wages Part-time Employees 0 308 0 0 i 0 i 0
4133 Vacation Pay 13,473 6,781 0 2,638 0 0
4134 Holiday Pay 10,996 4,936 0 3,254 0 0
4135 Sick Leave Pay 8,541 3,084 0 1,688 0 0
Salaries and wages TOTAL 142,365 126,907 158,094 80,524 160,408 160,408
4141 PERA Basic Plan 24 0 0 0 I 0 I 0
4142 PERA Coordinated Plan 6,271 5,592 8,189 4,166 i 8,309 i 8,309
4146 FICA 10,154 8,925 12,094 5,857 12,2711 12,271
4150 Employee Benefits 0 6,227 13,386 6,884 13,446 13,446
4151 Health Insurance 16,898 2,476 0 0 0 0
4152 Life Insurance 103 14 0 0 0 0
4153 Dental Insurance 1,064 145 0 0 0 0
4154 Workers Comp Insurance 1,875 990 1,202 A 602 1,180 1,180
4158 Disability Insurance 867 604 614 315 620 620
Fringe Benefits TOTAL 37,256 24,973 35,485 17,825 35,826 35,826
4210 Office Supplies 34 546 0 28 0 0
4220 Operating Supplies 0
575 0 935 250 250
4222 Lubricants & Additives 0 8 0 0 0 0
4227 Safety Supplies 0 34 0 0 0 0
CITY OF BRO&N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 59
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4230 Repair & Maint Supplies 0 224 0 ( 0 0 ( 0
4271 Minor Equipment 0 164 ( 0 ( 0 0 ( 0
Supplies TOTAL 34 1,551 ( 0 962 250 ( 250
4310 Professional Services 0( -85 0( 0 0 0
Purchased Services TOTAL 0 -85 0( 0 0( 0
4322 Telephone Services 0 43 0 112 0 ( 0
4324 Delivery Service 0 72 ( 0( 7 0 0
4334 Use of Personal Auto 0 96 250 137 200 ( 200
(
(
Communications TOTAL 0 211 250 ( 256 200 200
4382 Equipment Repair & Maint 0 153 ( 0 ( 0 0 ( 0
Repair Rental & Maint TOTAL 0 153 0 0 0 ( 0
4411 Conferences and Schools 180 1,017 ( 1,000 ( 261 1,000 ( 1,000
4412 Meeting Expenses 0 ( 0 0 ( 20 0 ( 0
4413 Dues & Subscriptions 100 614 500 ( 556 700 700
4414 Licenses, Taxes, & Fees 0 3 0( 0 0( 0
4417 Books /Reference Materials 100 159 ( 0 25 250 ( 250
Other Contractual Sery TOTAL 380 ( 1,794 1,500 ( 862 1,950 ( 1,950
4548 Computer Equipment 0 0 ( 0 0 5,800 5,800
4553 Mobile Equipment 5,320 0 ( 0 0 0' 0
CITY OF BRO*N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 60
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
Capital Outlays TOTAL 5,320 0 0 0 5,800 5,800
4199 Salaries Reimbursed -17,567 0 0 0 0 0
Administrative Service TOTAL -17,567 0 0 0 0 0
PUBLIC WORKS ADMIN TOTAL 167,787 204,434
1S5,504 195,329 100,429 204,434
Division: Streets Maintenance
Budget Code: 445
Program No: 2501, 2504, 2523, 2524, 2526, 2601
PROFILE
This division provides for the maintenance of city streets, sidewalks and trails. The activities include
patching, sealcoating, crack sealing, sweeping, minor sidewalk repair and the cost of operating and
maintaining the trail light system.
DEPARTMENTAL GOALS
• Sweep all streets at least twice in 1999.
• Patch and crack seal streets according to Pavement Management Program standards. All new streets
with curb are crack sealed annually as necessary and sealcoated six to seven years after street has been
improved. Streets in the city's five year reconstruction program are not sealcoated.
• Sealcoat approximately 7 miles of street in 1999.
• Patch, sealcoat, and crack seal trails to maintain integrity.
• Maintain trail light system.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4130 Wages of Part Time Employees $25,748
Wages of six summer seasonal employees who work primarily in the areas of patching, crack
sealing, and catch basin repair. The budget is based on an average wage rate, however, actual
wage rate is determined by a point system evaluating education and experience.
4220 Operating Supplies $4,000
Includes various supplies such as propane, paper for crack sealing, gloves, office supplies,
etc.
4227 Safety Supplies $2,000
The cost of 11 employees' reimbursement for required personal protective equipment such
as safety boots and reflective jackets. Also includes protective equipment for 7 seasonal and
3 supervisory employees, and general safety equipment such as masks, respirators, safety
gloves, and first aid supplies.
4234 Street Maintenance Materials $64,000
This item represents the bulk of the materials used to maintain City streets, alleys and
sidewalks and the storm sewer system: hot mix, cold mix, road oil, crack sealant, sand, rock,
concrete, catch basin grates, rings, etc.
4246 Trailway Repair Supplies $10
This item provides for the rehabilitation of major sections of trailway. In 1999, trailways in
several parks will be slurry sealed.
4400 Other Contractual Service $4,000
The cost of monthly or as- needed rental of barricades and specialized signs, placement of
temporary Stop signs, rental of coveralls for organized employees as necessary and
requested.
Object
Number Exnlanation Amount
4560 Construction Contracts $90,000
The City's contractual sealcoat program. Streets are sealcoated on average every seven to
eight years, unless they are scheduled to be reconstructed within that time period. Newly
reconstructed streets are sealcoated six to seven years following construction.
PERSONNEL LEVELS
Number Position
1 Public Works Superintendent
1 Supervisor of Streets and Parks Maintenance
1 Public Services Clerical Technician
4 Maintenance II
Also includes seasonal part-time.
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Streets Maintenance major
equipment is included in Central
Garage Division.
I replacement PC 1/99 1 $2,500 Cyclic replacement of PC used by
the Public Works Clerical
Technician
CITY OF BRO CEmrca
MANAGER BECOmD BUDGET WORKSHEET BY DIVISION Page 61
1999 oDoGEr
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code a Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV STREETS MAINTENANCE 4e5
�
4180 Wages Regular Employees 136,117 224,8I4 226,045 190,977 333,392 233,392
�
4I12 Overtime Regular Employee 4,383 2,502 4,582 2,177 4,719 4,719
4130 Wages Part-time Employees 18 17 24 26 25 25
4131 Overtime of Part-time omp SU 0 O 0 O O
*133 Vacation pay 27,889 16,684 O 10,555 U o
«z]« Holiday Pay 17,280 I0,372 O 6,317 V O
4135 Sick Leave pay 14 7 o 7.1*1 o o
Salaries and Wages rozaL 218 27e.257 255.070 e44 263 263
4141 eonA Basic Plan 98 U O V O U
4142 noaa Coordinated Plan a,00« 11 12,922 11 13.368 z».sau
4146 rzca 16,282 20 19,083 I8,821 19 19,743
�
�
4150 Employee Benefits o 16 24 1e'202 26.*12 26.412 �
4151 Health Insurance 14,349 2 O O 0 U
*153 Life Insurance 103 19 U O O O
4153 Dental Insurance 686 131 U O O o
4154 Workers Comp Insurance 8 8 6 7'555 7.390 7.390
Fringe Benefits TOTAL 48,568 60,432 63 56 66 66.913
4212 Printed Forms U 0 O 107 O o
4220 Operating Supplies 2,232 6,391 5,000 3,567 4,000 4,000
/
4222 Lubricants a Additives 333 0 O U O | o
CITY OF BROW CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 62
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4227 Safety Supplies 91 1,124 2,000 1,384 2,000 2,000
4230 Repair & Maint Supplies 291 785 0 0 0 ( 0
4231 Equipment Parts 712 0 0 0 0 0
4234 Street Maint Materials 58,273 33,425 64,000 24,788 64,000 f 64,000
4235 Landscaping Materials -250 122 500 54 500 500
4236 Signs & Striping Material 1,498 1,498 1,500 559 1,000 1,000
4240 Small Tools 1,601 606 750 292 750 750
4245 Maintenance Supplies 91 0 0 0 0 0
4246 Trailway Repair Supplies 0 0 10,000 10,018 10,000 10,000
Supplies TOTAL 64,872 43,951 83,750 40,771 82,250 82,250
4334 Use of Personal Auto 0 0 0 7 0 0
4351 Legal Notice Publication 245 243 0 0 300 300
Communications TOTAL 245 243 0 7 300 300
4384 Street & Alley Repair 50,226 68,010 0 0 0 0
4386 Communication Systems 2,357 2,260 2,400 2,271 2,400 2,400
4393 Equipment Rentals -399 49 500 0 0 ( 0
Repair Rental & Maint TOTAL 52,184 70,319 2,900 2,271 2,400 2,400
4400 Other Contractual Service 2,859 3,358 4,000 2,095 4,000 4,000
4411 Conferences and Schools 0 104 1,500 1,083 2,000 2,000
4413 Dues & Subscriptions 0 50 100 85 100 100
CITY OF oa0Oo Comzoa
MANAGER BEC0MD BUDGET WORKSHEET BY DIVISION Page 63
1999 aDo8ET
'
1999 1999
Object Code &Deacriytiou 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description &CzD&L ACTUAL BUDGET 18/31/98 REQUESTED RECOMMENDED
441* Licenses, Taxes, a Fees 296 O 400 O O O
�
*417'aooka/Deference Materials O V 100 O I00 100
4432 Capital Project &dmio Costs U O O 97 O O
4433 Capital Project Legal Costs O U O 57 O 0
Other Contractual Sery TOTAL 3,155 3,512 6,100 3,417 6,200 6,200
*440 Fuel Charges 5,107 9,658 2I.003 11 20,504 20
4441 Fixed Charges 68.373 170.99e 283 190.207 217 217.*52
*««z Repair & Maiot Charges 29.533 61 121.113 77 115.750 115'750
44*3 Multi-use Hourly Charges 4*,876 151'913 n o u o
4444 Replacement Charges no z« | o o 21 21.900
Central Garage Rentals zoraL 228 418 425 278,454 375.606 375
�
4486 Hazardous Waste Disposal 761 O 0 1,071 O o
4487 Solid Waste Disposal 206 2 7.000 681 7.000 7.000
Utilities TOTAL 967 2,743 7 VOO '
' ' l,752 7,000 7.800
4548 Computer Equipment U 0 0 O 2,500 2,500
4552 Other Equipment 939 O 7'625 7,137 O O
*560 Construction Contracts O 0 90,000 83.153 90,000 90,000
Capital Outlays TOTAL 939 O 97,625 90,290 92,500 92,500
4199 Salaries Reimbursed -lOO,OUO O | O O | O U
czTs OF oR0 Comzoa �mw�
�
MANAGER oECUmD BUDGET woauS8osT or DIVISION page 64
1999 BUDGET
Object code & Description 1996 1997 1998 AS on 1999 1999 oEeT wumoaGEa
Division Code a Description ACTUAL ACTUAL BUDGET I0/31/98 REQUESTED RECOMMENDED
Administrative Service TOTAL -lOO,OOO U O O O o
STREETS mazmro0&NCm TOTAL 527,419 879,422 941,086 717,934 897,028 897
'
�
Division: Traffic Control
Budget Code: 446
Program No: 2571, 2573, 2574, 2761
PROFILE,
This division provides maintenance, replacement, and inventory of signage and pavement markings and the
operation and maintenance of traffic signals. Totals as follows:
► 5,811 sign faces
► 45.6 miles of striping
► 139 cross walks
► 956 cross walk squares
► 209 legends and symbols
► 1,100+ parking stalls
DEPARTMENT GOALS
• Replace all signs that are worn or damaged beyond manufacturers' warranty with high intensity grade
sheeting.
• Update Sign Management System records as signs are replaced.
• Continue street name sign replacement.
• Maintain painted pavement markings.
• Maintain preformed pavement markings and use new non -paint technology.
• Work with other departments to further implement computerized sign making capabilities
• Replace Sign Management System software
• Fabricate and install decorative "Circle Route" street name signs as recommended by the Brooklyn
Boulevard Task Force
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4481 Electric Service $37,500
Represents the cost of electric service for traffic signals. Many traffic signal lamps were
replaced in 1998 with more energy - efficient LED bulbs, thus increasing useful life and
reducing long -term electric costs. No adjustment has been made for this in the 1999 budget;
but adjustment may be made in 2000 based on 1999 experience.
PERSONNEL LEVELS
Number Position
2 Maintenance II
Also includes one seasonal part-time.
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Sign Inventory Software 1/99 1 $4,400 Used to program and record sign
replacements.
Circle Route Street Name Signs 1/99 40 $3,400 Replace street name signs on
Brooklyn Boulevard, CR 10,
Shingle Creek Pkwy, and 69th
with distinctive, decorative signs
Czzr Op BROW comroR
MANAGER oECOMo BUDGET WORKSHEET BY DIVISION Page 65
1999 BUDGET
1999 zaey
Object Code a Description 1996 1997 1998 AS OF DEPT MAmeoso
Division Code a Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV TRAFFIC CONTROL 446
� «lUO Wages Regular Employees 39,470 48,118 67,401 48,167 71,767 71,767
� |
4112 Overtime Regular Employee 55I 1,920 O 605 0 O
4130 Wages Part-time Employees 4,116 3.105 5,152 3'203 5.427 s'xz?
�
413I Overtime of Part-time Enp O 6 O O 0 O
4133 Vacation Pay 2,510 6'2O0 O 5,025 O O
'
413* Holiday pay 1,619 3,199 U 1,898 O O
4I35 Sick Leave Pay 2,282 2,774 O 3,085 0 O
Salaries and Wages TOTAL 50,549 65,323 72,553 53,983 77 77'194
«z«u pEoA Coordinated Plan 2.083 2.738 3 2 3.999 3
4146 FICA 3,861 5,044 5,550 4'223 5,905 5,905
4150 Employee Benefits 0 7,141 7.484 7,23* 8,804 8,804
�
4151 Health Insurance 3,587 986 U O O O �
4152 Life Insurance 26 G O O 0 o
e153 Dental Insurance 172 48 U U 0 O
4154 Workers comp zuouzauoe 1'999 3 2 2.037 3 3.0*4
Fringe Benefits roraL 11 18,162 19.302 16 21.752 21,752
�
42I0 Office Supplies 45 O O O O O
4220 Operating Supplies 945 O D O 0 o
4236 Signs a Striping material 33,181 41,239 ' 39,500 37,431 41,000 41
4240 Small Toole 56 | O o O O ' V
|
|
CITY OF BROWN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 66
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
Supplies TOTAL 34,226 41,239 39,500 37,431 41,000 41,000 __________ __________ _________- ________= i = ________= i = _________
4387 Traffic Signals Maint 1,202 321 2,500 3,665 2,000 2,000
4389 Maintenance Contracts 645 0 0 0 i 0 i 0
4393 Equipment Rentals 3,000 0 0 0 0 0
Repair Rental & Maint TOTAL 4,847 321 2,500 3,665 2,000 2,000
4400 Other Contractual Service 1,201 0 0 0 0 0
Other Contractual Sery TOTAL 1,201 0 0 0 0 0
4441 Fixed Charges 0 0 0 -45 0 0
4443 Multi-use Hourly Charges 460 0 0 0 0 0
Central Garage Rentals TOTAL 460 0 0 -45 0 0
4481 Electric Service 36,288 30,959 37,500 31,472 32,000 32,000
Utilities TOTAL 36,288 30,959 37,500 31,472 32,000 32,000
4530 Other Improvements 0 0 0 0 3,400 3,400
4548 Computer Equipment 0 0 0 0 4,400 4,400
4551 Office Furniture & Equip 15,580 0 0 0 0 0
4552 Other Equipment 1,928 0 3,200 2,364 0 0
Capital Outlays TOTAL 17,508 0 3,200 2,364 7,800 7,800
TRAFFIC CONTROL TOTAL 156,806 156,003 174,555 144,995 181,746 181,746
Division: Snow and Ice Control
Budget Code: 447
Program No: 2534
PROFILE
This division provides snow plowing and ice control of streets, alleys, sidewalks, trails and government
building parking lots. The ice control function includes both salting and sanding. Snow removal from
boulevards and medians is also provided by means of blowing and hauling.
DEPARTMENTAL GOALS
• Provide for public safety by maintaining an efficient high performance snow and ice control operation.
• Continually refine snow plowing plan to best utilize operators and equipment.
• Following each snowfall event in excess of 2.5 all arterial and collector streets along with all
intersections are to be cleared by 7:00 a.m.
• Following each snowfall event in excess of 2.5" all streets will be plowed to full width within 12 hours.
• Continue to use straight salt to limit maintenance problems and reduce environmental dumping concerns.
• Continue to meet the standards identified for Local Performance Aid
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4234 Street Maintenance Materials $45,000
. The cost of sand and salt used for ice control operations. The cost of salt continues to rise,
and averages $30 /ton. In an average year we purchase 1500 tons of salt.
PERSONNEL LEVELS
Number Position
4 Maintenance II
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Snow and ice control equipment is
included in Central Garage Division.
CITY OF BROWN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 67
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
- -------- - - - - -- -------- - - - - --
DIV SNOW & ICE CONTROL 447
4100 Wages Regular Employees 66,413 56,298 104,637 28,568 107,734 107,734
(
4112 Overtime Regular Employee 23,785 ( 10,219 13,621 7,566 14,029 14,029
(
4130 Wages Part -time Employees 0 0 0 18 0( 0
4133 Vacation Pay 5,075 10,723 0 5,887 ( 0 0
4134 Holiday Pay 2,549 4,502 0 2,585 0 ( 0
4135 Sick Leave Pay 224 3,747 0 1,371 0 ( 0
Salaries and Wages TOTAL 98,047 85,488 118,258 45,995 ( 121,763 121,763
4142 PERA Coordinated Plan 4,393 3,600 6,126 - 2,376 ( 6,307 6,307
4146 FICA 7,319 6,395 9,047 3,671 9,315 9,315
4150 Employee Benefits 0 6,684 11,226 6,234 13,206 13,206
4151 Health Insurance 4,484 ( 914 0 0 0 0
4152 Life Insurance 32 8 0 0 0 0
4153 Dental Insurance 214 I 67 0 0 0( 0
4154 Workers Comp Insurance 3,376 ( 2,720 3,935 1,726 4,612 4,612
Fringe Benefits TOTAL 19 81
g 8 20,389 ( 30,334 14,007 33,440 ( 33,440
4220 Operating Supplies 456 ( 1,320 0 1,346 ( 200 ( 200
4225 Shop Supplies 28 0 0 0 0 0
4230 Repair & Maint Supplies 343 0 0 0 ( 0 ( 0
4231 Equipment Parts 0 52 0 0 0 0
4234 Street Maint Materials 52,777 ( 48,661 42,500 39,005 ( 45,000 45,000
CITY OF BRO * YN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 68
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4236 Signs & Striping Material 983 0 0 0 0 0
Supplies TOTAL 54,586 50,033 42,500 40,351 45,200 45,200
4400 Other Contractual Service 633 { 0 0 0 0 0
4411 Conferences and Schools 0 120 0 0 0 0
4413 Dues & Subscriptions 0 100 0 0 0 0
Other Contractual Sery TOTAL 633 220 0 0 0 0
4440 Fuel Charges 5,107 0 0 0 0 0
4441 Fixed Charges 46,796 0 0 0 0 0
4442 Repair & Maint Charges 29,533 0 I 0 0 0 0
4443 Multi-use Hourly Charges 76,577 0 0 0 0 0
Central Garage Rentals TOTAL 158,013 0 0 0 0 0
4553 Mobile Equipment 0 i 7,194 i 0 0 0 0
Capital Outlays TOTAL 0 7,194 0 0 0 0
SNOW & ICE CONTROL TOTAL 331,097 163,324 191,092 100,354 200,403 200,403
Division: Street Lighting
Budget Code: 448
Program No: 2578
. PROFILE
This division provides primarily for electrical and maintenance fees paid to NSP for street lights owned by
NSP. It also provides for electrical service, maintenance, repair and replacement of lights owned by the City.
The City owns approximately 75 ornamental lights, primarily in the Earle Brown commercial area, and
leases about 903 lights from NSP. Another 99 lights owned by the City are located on traffic signal posts
and mast arms.
DEPARTMENTAL GOALS
• The City's street light policy provides for at least one street light per intersection, and at curves and
major driveway entrances. Mid -block street lights are installed by petition when the distance
between intersections is greater than 700 feet.
PERSONNEL LEVELS
None listed.
CAPITAL OUTLAY
I Item Anticipated Units Cost(s) Use /need
purchase date
I No major equipment purchases
planned.
• CITY OF BROYN CENTER 0
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 69
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV STREET LIGHTING 448
4100 Wages Regular Employees 2,598 I 0 0 0 0 0
4130 Wages Part-time Employees 53 0 0 0 i 0 i 0
Salaries and Wages TOTAL 2,651 0 0 0 0 0
4142 PERA Coordinated Plan 116 i 0 0 0 i 0 i 0
4146 FICA 202 0 0 0 0 I 0
4154 Workers Comp Insurance 104 0 0 0 0 0
Fringe Benefits TOTAL 422 0 0 0 0 0
4220 Operating Supplies 148 0 0 0 0 0
Supplies TOTAL 148 0 0 0 0 0
4382 Equipment Repair & Maint 0 229 1,000 600 1,000 1,000
4387 Traffic Signals Maint 32 1,879 0 0 0 0
4388 Electrical Repairs 52 218 1,500 208 1,500 1,500
Repair Rental & Maint TOTAL 84 2,325 2,500 808 2,500 2,500
4400 Other Contractual Service 450 0 0 0 0 f 0
Other Contractual Sery TOTAL 450 0 0 0 0 0
4443 Multi-use Hourly Charges 2,896 0 0 0 0 0
Central Garage Rentals TOTAL 2,896 0 0 0 0 0
4481 Electric Service 107,011 138,131 131,500 112,988 132,000 132,000
• CITY OF BROWN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 70
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
Utilities TOTAL 107,011
138,131 131,500 112,988 132,000 132,000
STREET LIGHTING TOTAL 113,664 140,456 134,000 113,796 134,500 134,500
I
Division: Park Grounds Maintenance
Budget Code: 449
Program No: 2801, 2817, 2951
• PROFILE
This division provides basic park turf maintenance including mowing, fertilizing, weed control, seeding and
aerating. It also provides miscellaneous grounds maintenance such as node, streetscape and flower
maintenance, litter picking, trash hauling and administration of the Adopt- A- Park/Trail /Street program.
DEPARTMENTAL GOALS
• Maintain 350 acres of manicured turf areas with efficient mowing and trimming program. Normal
mowing cycle is once every 7 -10 days.
• Supplement Hennepin County mowing of Brookdale area, CR 10, and Brooklyn Boulevard to ensure
safety and enhance aesthetics.
• Upgrade and re -chip wood chip trails.
• Pursue participants for Adopt- A- Park/Trail /Street program and maintain current volunteers.
• Continue replacement (six per year) of wood picnic tables with maintenance -free aluminum units and
litter receptacles with recycled plastic lumber units.
SPECIFIC EXPENDITURE CODE DETAIL
Object
• Number Explanation Amount
4130 Wages of Part -time Employees $29,727
Wages of eight summer seasonal employees who mow parks, weed whip, and provide other
grounds maintenance. The budget is based on an average wage rate, however, actual wage
rate is determined by a point system evaluating education and experience.
4220 Operating Supplies $9
Includes general operating supplies as well as continuing replacement of 6 picnic tables, 2
trimmeribrush cutters and 6 litter receptacles per year.
4230 Repair & Maintenance Supplies $1,500
Generally, the cost of supplies to repair the various irrigation systems in the parks and the
69th Avenue parkway.
4400 Other Contractual Services $3,000
Includes the cost of the City's ongoing contract with the University of Minnesota for goose
removal from parks. Also includes the cost of rental coveralls as needed as requested in
accordance with labor contracts.
4441 Fixed Charges $66,441
Fixed charges is the amount paid to the Central Garage Fund every year to build up funds
adequate to replace equipment, similar to accumulating depreciation. Each year the cost of
replacing the inventory of equipment is reestimated. If there are significant price changes,
then the fixed charge must increase to fund this change. Several pieces of park equipment
have increased dramatically in price, increasing the fixed charge.
4531 Special Assessments on Land $14,000
A portion of the cost of street improvements in 1998 adjacent to Bellvue Park were specially
assessed against the park as part of the Bellvue Neighborhood Project. The $14,000 is a one-
time payment in full of those assessments.
PERSONNEL LEVELS
Number Position
2 Maintenance II
1.60 Seasonal Part-Time
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Rear blade 3/99 1 $4,100 Used to loosen, shape, and grade
soil Would replace 1971 home
made version
Tiller 3/99 1 $2,100 Used to prepare soil. Would
replace worn -out unit.
CITY OF BROWN CENTER 0
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 71
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
- --- - - - - -- -------- - - - - -- -------- - - - - -- ------------- ___= __________
DIV PARKS GROUND MAINT 449
4100 Wages Regular Employees 58,700 83,124 69,848 84,868 71,912 71,912
4112 Overtime Regular Employee 145 0 0 116 0 0
4130 Wages Part -time Employees 16,676 23,985 28,220 32,862 29,727 29,727
4131 Overtime of Part -time Emp 0 13 0 7 0 0
4133 Vacation Pay 0 4,800 0 4,562 0 0
4134 Holiday Pay 0 2,981 0 1,689 0 0
4135 Sick Leave Pay 0 3,299 0 743 0 0
Salaries and Wages TOTAL 75,522 118,202 98,068 124,847 101,639 101,639
4142 PERA Coordinated Plan 2,636 4,214 5,080 4,762 5,265 5,265
4146 FICA 5,629 8,842 7,502 9,416 7,775 7,775
4150 Employee Benefits 0 7,141 8,684 6,734 8,804 8,804
4151 Health Insurance 8,519 1,441 i 0 0 0 0 I
4152 Life Insurance 59 9 0 0 0 0
4153 Dental Insurance 434 78 0 0 0 0
4154 Workers Comp Insurance 1,707 2,524 1,922 2,902 2,104 2,104
Fringe Benefits TOTAL 18,985 24,249. 23,188 23,814 23,948 23,948
4220 Operating Supplies 5,351 8,264 9,000 5,839 9,000 9,000
4226 Chemical Products 0 503 2,000 1,137 2,000 I 2,000
4227 Safety Supplies 0 1,022 1,250 578 1,250 1,250
4230 Repair & Maint Supplies 1,618 1,077 ( 1,500 585 1,500 1,500
CITY OF BRAYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 72
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4233 Building Repair Supplies 676 0 0 0 0 0
4234 Street Maint Materials 99 0 0 0 0 0
4235 Landscaping Materials 16,666 18,559 17,000 9,380 18,500 4 18,500
4240 Small Tools 0 1,481 0 1 0 0
4246 Trailway Repair Supplies 563 0 0 0 0 i 0
Supplies TOTAL 24,973 30,908 30,750 17,520 32,250 32,250
4310 Professional Services 2,833 0 0 0
0 0
Purchased Services TOTAL 2,833 0 0 0 0 0
4324 Delivery Service 0 10 0 0 0 0
Communications TOTAL 0 10 0 0 0 0
4380 Repair & Maint Contract 529 0 0 0 0 0
4382 Equipment Repair & Maint 0 603 0 0
0 0
4385 Landscaping Services 0 570 1,000 1,140 1,200 1,200
4386 Communication Systems 0 378 0 504 400 400
4388 Electrical Repairs 4,985 272 0 0 0 0
4393 Equipment Rentals 53 0 500 0 500 500
Repair Rental & Maint TOTAL 5,567 1,823 1,500 1,644 2,100 2,100
4400 Other Contractual Service 2,000 3,312 3,000 2,588 3,000 3,000
4413 Dues & Subscriptions 0 35 0 0 0 0
4414 Licenses, Taxes, & Fees 10 10 0 20 50 50
0 CITY OF BAYN CENTER 0
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 73
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
Other Contractual Sery TOTAL 2,010 I 3,357 I. 3,000 2,608 3,050 I 3,050
4440 Fuel Charges 7,434 I 7,797 I 7,259 7,820 8,120 8,120
4441 Fixed Charges 122,105 49,646 I 53,106 34,128 66,441 I 55,600
4442 Repair & Maint Charges 45,899 I 33,370 I 52,137 39,956 50,711 I 50,711
4443 Multi-use Hourly Charges 6,931 5,725 I 0 0 0 I 0
4444 Replacement Charges 37,217 0 I 0 0 13,775 I 13,775
Central Garage Rentals TOTAL 219,585 I 96,538 I 112,502 81,904 139,047 I 128,206
4484 Water Service 1,723 I 0 1 0 0 0 0
4486 Hazardous Waste Disposal 0 1 0 1 0 63 0 1 0
Utilities TOTAL 1,723 I 0 1 0 63 0 1 0
4531 Special Assessments 0 I 17,080 17,000 17,000 14,000 I 14,000
4552 Other Equipment 0 I 9,062 I 0 0 0 I 0
4553 Mobile Equipment 0 I 5,409 16,380 13,063 6,200 I 6,200
Capital Outlays TOTAL 0 31,551 33,380 30,063 20,200 I 20,200
PARKS GROUND MAINT TOTAL 351,198 I 306,640 302,388 282,463 322,234 311,393
Division: Parks Facility Maintenance
Budget Code: 450
Program No: 2802, 2846
40 PROFILE
This division provides maintenance and repair of playground equipment, 15 park shelter buildings, 5 picnic
shelters, irrigation sprinklers, bleachers, benches, and restroom and dumpster enclosures to ensure safe,
clean, and accessible park buildings and equipment. It also includes gas and electric service to shelters and
park lights, collection of refuse and rental/service charges for portable restroorn facilities:
DEPARTMENTAL GOALS
• Continue weekly summertime safety and maintenance inspections of playgrounds and shelter buildings
to insure high quality facilities.
• Repair /upgrade park signage as necessary.
PERSONNEL LEVELS
Number Position
3 Maintenance II
7 Seasonal Part-Time
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4220 Operating Supplies $5,000
Includes general operating supplies such as playground repair supplies, chains, swings,
benches, etc.
4230 Repair & Maintenance Supplies $2,000
Primarily the cost of stain & paint needed to clean up graffiti.
4233 Building Repair Supplies $4,000
The cost of various supplies such as lumber, shingles, doors, etc. for basic maintenance of
park shelter buildings. In the long -term park plan, some buildings have been identified for
building replacement. Others which have been identified for long -term removal will be kept
up with minor repairs until that removal occurs.
4388 Electrical Repairs $5,000
Many buildings and trail lights have continuing operational and maintenance problems, and
should be on a continuing program of rewiring.
4400 Other Contractual Service $4,000
Costs include, for example, maintenance contracts on warming house furnaces; repairs to
various park facilities that cannot be accomplished by park maintenance staff; sewer service
cleaning, asbestos. abatement, etc.
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
None requested
CITY OF BAYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 74
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV PARKS FACILITY MAINT 450
4100 Wages Regular Employees i 39,027 47,865 119,634 34,821 124,344 124,344
4112 Overtime Regular Employee 455 134 0 219 0 0
4130 Wages Part -time Employees 6,901 7,906 12,035 1,989 12,677 '12,677
4133 Vacation Pay i 17,067 i 9,674 0 8,981 0 0
4134 Holiday Pay 10,389 i 5,697 0 3,108 0 0
4135 Sick Leave Pay i 10,184 ( 3,521 0 2,129 0 0
4136 Jury Duty Pay i 308 i 0 0 0 0 0
Salaries and Wages TOTAL i - - -- 84,331 i - - -- 74,797 - -- 131,669 - -- 51,248 - -- 137 -021 - -- 137,021
4142 PERA Coordinated Plan 3,301 2,837 6,820 2,549 7,098 7,098
4146 FICA i 5,911 ' 5,506 10,073 4,088 10,482 10,482
4150 Employee Benefits 0 8,711 11,826 9,851 13,206 13,206
4151 Health Insurance 5,680 1,139 0 0 0 0
4152 Life Insurance { 39 9 0 0 0 0
4153 Dental Insurance 290 92 0 0 0 ( 0
4154 Workers Comp Insurance 1,923 1,646 3,293 1,367 3,573 3,573
Fringe Benefits TOTAL 17,143 19,940 32,012 17,855 34,359 34,359
4220 Operating Supplies 2 12
p 9 PP i , 8 i 8,016 5,000 2,898 5,000 i 5,000
4225 Shop Supplies 0 5 0 0 0 0
4226 Chemical Products i 602 i 0 0 572 0 0
4227 Safety Supplies 5 75 0 0 0 ) 0
CITY OF BROWN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 75
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4230 Repair & Maint Supplies 2,399 1,618 2,000 1,976 2,000 2,000
4233 Building Repair Supplies 2,692 2,547 8,000 3,659 4,000 4,000
4236 Signs & Striping Material 108 0 0 0 0 0
4240 Small Tools 685 0 1,000 622 750 750
Supplies TOTAL 9,304 12,261 i 16,000 9,678 11,750 i 11,750
4322 Telephone Services 1,512 2,374 3,000 2,027 2,500 C 2,500
Communications TOTAL 1,512 2,374 3,000 2,027 2,500 2,500
4382 Equipment Repair & Maint 0 4,485 0 0 0 0
4386 Communication Systems 505 126 500 0 0 0
4388 Electrical Repairs 113 5,386 5,000 2,781 5,000 5,000
Repair Rental & Maint TOTAL 617 9,997 5,500 2,781 5,000 5,000
4400 Other Contractual Service 976 2,872 2,500 1,386 4,000 4,000
4411 Conferences and schools 0 0 100 20 1,000 1,000
Other Contractual Sery TOTAL 976 2,872 2,600 1,406 5,000 5,000
4442 Repair & Maint Charges 492 0 0 0 0 0
4443 Multi-use Hourly Charges 3,932 56,915 0 0 0 0
Central Garage Rentals TOTAL 4,424 56,915 0 0 0 0
4481 Electric Service 24,734 26,367 25,500 24,047 25,500 25,500
4482 Gas Service 8,887 7,867 8,750 4,136 8,200 8,200
CITY OF BROYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 76
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL' BUDGET 10/31/98 REQUESTED RECOMMENDED
4484 Water Service 1,445 3,167 3,200 3,818 3,200 3,200
4485 Sanitary Sewer Service 2,170 2,329 2,500 1,493 2,400 2,400
4487 Solid Waste Disposal 24,873 21,009 25,000 23,485 25,000 25,000
4488 Storm Water Drainage 16,370 16,838 17,500 14,031 17,000 17,000
Utilities TOTAL 78,480 77,578 82,450 71,011 81,300 81,300
4530 Other Improvements 0 0 2,650 1,980 0 0
4552 Other Equipment 2,430 0 0 0 0 0
Capital Outlays TOTAL 2,430 0 2,650 1,980 0 0
PARKS FACILITY MAINT TOTAL 199,218 256,733 275,881 157,987 276,930 276,930
Division: Maintenance for Recreation Programs
Budget Code: 451
Program No: 2903, 2904, 2910, 2914, 2947
s PROFILE
This division provides support services for specific recreation programs. These programs include athletic
field maintenance, tennis court maintenance, summer programs, broomball, puppet wagon, Tuesdays in the
Park and the Community Band.
This division maintains 4 baseball fields, 24 softball fields, 2 football fields, and 16 tennis courts.
DEPARTMENTAL PA MENTAL GOALS.
• Mow 30 softball/baseball/football fields once every 5 -7 days.
• Broom and line 30 softball/baseball/football fields five days per week during the summer.
• Maintain high level of support for recreation programs.
• Survey condition of tennis courts and repair as needed.
• Provide transportation of Community Band equipment
• Continue ram ro of replacing two wood bleachers year with maintenance -free aluminum units.
P g P g per Y
PERSONNEL LEVELS
Number Position
1 Maintenance II
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Aluminum bleachers 3/99 2 $5,500 Seating for various park events.
Replacement for aging wood and
steel units. Lower maintenance
and increased safety.
CITY OF BRYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 77
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV MAINT RECREATION PROGS 451
4100 Wages Regular Employees i 31,416 i 34,491 i 34,475 31,729 35,507 35,507
4112 Overtime Regular Employee i 1,182 223 2,972 10,178 3,061 3,061
4130 Wages Part -time Employees i 3,253 1,584 0 3,681 0 0
4133 Vacation Pay i 0 2,588 0 2,012 0 0
4134 Holiday Pay 0 1,491 0 845 0 0
4135 Sick Leave Pay 0 1,125 0 1,147 0 0
Salaries and Wages TOTAL i - - -- 35_851 i - - -- 41_502 - - -- 37_447 - -- 49_592 - - -- 38_568 - - -- 38,568
4142 PERA Coordinated Plan i 1,460 i 1,786 I 1,940 2,378 1,998 1,998
4146 FICA i 2,639 i 3,062 i 2,865 3,594 2,950 2,950
4150 Employee Benefits i 0 i 2,570 ' 3,742 3,117 4,402 4,402
4151 Health Insurance i 3,550 i 506 i 0 0 i 0 I 0
4152 Life Insurance 24 4 I 0 0 0 0
4153 Dental Insurance 181 50 0 0 0 0
4154 Workers Comp Insurance 887 907 ( 715 1,071 777 777
Fringe Benefits TOTAL 8,741 8,886 9,262 10,160 10,127 10,127
4220 Operating Supplies 2,006 i 2,425 { 0 0 0 0
4235 Landscaping Materials f 320 0 0 0 0 0
4244 Athletic Field Supplies 4,461 4,036 4,500 4,513 6,000 6,000
4247 Park Courts Repair Supply 988 87 5,000 1,570 4,000 4,000
CITY OF BROYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 78
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
Supplies TOTAL 7,774 6,548 9,500 6,083 10,000 10,000
4443 Multi-use Hourly Charges 4,77 0 0 0 0 0
Central Garage Rentals TOTAL 4,777 0 0 0 0 0
4530 Other Improvements
6,544 0 0 0 0 0
4552 Other Equipment 0 0 5,000 4,524 5,500 5,500
Capital Outlays TOTAL 6,544 0 5,000 4,524 5,500 5,500
MAINT RECREATION PROGS TOTAL
63,688 56,936 61,209 70,359 64,195 64,195
Division: Forestry
Budget Code: 452
Program No: 2308, 2514 2515 2863 2864 2871 2891, 2895
PROFILE
This division provides for the maintenance and reforestation of trees in parks, boulevards, and other public
lands. It also provides for the operation of the Diseased Tree Program and programs targeted for residential
properties. Finally, it provides for the administration of the City's noxious weed eradication program, and
grass and weed cutting on freeway excess right of way.
DEPARTMENTAL GOALS
• Continue with annual park and boulevard reforestation replacement plan for trees damaged by accident
or disease.
• Continue reviewal of tree care policy to better care for the urban forest.
• Continue to provide up to 30 tree replacement coupons through the Residential Reforestation Program
to assist property owners in replacing trees lost to disease.
• Maintain the standards of a Tree City USA community.
• Work throughout the community to maintain the Diseased Tree Program.
• Provide boulevard and storm damage tree trimming as necessary.
• Continue to administer the noxious weed program in a fair manner, and to improve the appearance of
excess freeway right of way by providing for periodic mowing.
SPECIFIC EXPENDITURE CODE DETAIL.
Object
Number Explanation Amount
4235 Landscaping Materials $4,000
The cost of replacement trees in the parks and City- maintained boulevards, plus the cost of
the Residential Reforestation $50 tree coupon program.
4400 Other Contractual Services $3,000
The cost of contractual weed and grass cutting, primarily on excess freeway right of way and
other locations for which the City does not own the specialized equipment needed and which
would not be cost - effective to purchase.
PERSONNEL LEVELS
Number Position
1 Maintenance II
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
No major equipment purchases
planned.
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MumaoE8 RECOMD BUDGET WORKSHEET BY DIVISION Page 79
1999 8DoQEr
�
1999 1999
�
Object Code a Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code a Description ACTUAL ACTUAL BUDGET 10/3I/98 REQUESTED RECOMMENDED
DIV F0ooST8r 452
«lOO Wages Regular Employees 46,283 53,202 69,319 51,682 71,284 71,284
4112 Overtime Regular Employee 785 I,*51 O 1,020 D O
4130 Wages Part-time Employees 4 8,992 O 3,147 O O
4131 Overtime of Part-time 8mp O 72 O O O o
4133 Vacation Pay O 4 O 4,551 O o �
4134 Holiday pay O 2,956 o 1,847 O 0
4135 Sick Leave gay u 3'655 O 1,902 O n
Salaries and Wages roruL 51 73 69.219 s* 71.2e4 71.28* �
4142 esRA Coordinated Plan 2 2 3,586 3 3,693 3.693
*z«s PrCa 3.834 5 5.295 4 5.453 5.453
e150 Employee Benefits O 6,141 8,084 6,734 8,804 8,804
|
4151 Health Insurance 3,e44 | 813 O 8 o 0
e152 Life zoaoraooe 23 5 O O O O
*153 Dental Insurance I80 34 U O O U
4154 Workers Comp Insurance z 2 2.395 2'095 3 2
Fringe Benefits TOTAL 1I,312 17,752 19,360 16.870 20,785 20.785
4230 Operating Supplies 21 330 250 255 250 250
4227 Safety Supplies O O O 375 O 0
4235 Landscaping Materials 7e4 2,398 4,000 3,566 ' 4,000 4
4240 Small
Tools 263 o O 0 O ' n
/
CITY OF BAYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 80
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
Supplies TOTAL i 1,029 2,727 4,250 4,196 4,250 4,250
4310 Professional Services 4,483 0 0 0 0 0
Purchased Services TOTAL 4,483 0 0 0 0 0
4334 Use of Personal Auto 3 0 0 0 0 0
4351 Legal Notice Publication 19 24 0 0 0 0
Communications TOTAL 21 24 0 0 0 0
4380 Repair & Maint Contract 0 6,900
0 0 0 0
4385 Landscaping Services i 422 0 0 0 0 0
Repair Rental & Maint TOTAL i 422 6,900 0 0 0 0
4400 Other Contractual Service 1,450 25,644 3,000 7,262 3,000 3,000
4411 Conferences and Schools 80 30 0 15 so 50
4413 Dues & Subscriptions i 25 0 0 25 50 50
4414 Licenses, Taxes, & Fees i 0 14 0 8 0 0
4427 Tree Removal Contract i 10,755 8,010 11,000 10,730 10,000 10,000
Other Contractual Sery TOTAL 12,310 33,697 14,000 18,039 13,100 13,100
4443 Multi-use Hourly Charges 16,698 0 0 0 0 C 0
Central Garage Rentals TOTAL 16,698 0 0 0 0 f 0
4487 Solid Waste Disposal 0 6,427 0 0 0 0
CITY OF BRAYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 81
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
Utilities TOTAL 0 6,427 0 0 0 0
FORESTRY TOTAL 97,532 141,200 106,829 103,255 109,419 109,419
II
Division: Ice and Hockey Rinks
Budget Code: 454
Program No: 2901
PROFILE
This division provides for the maintenance of 13 general skating rinks and 6 hockey rinks. It also includes
ice making and maintenance, site preparation and maintenance, and the maintenance of related facilities
DEPARTMENTAL GOALS
• Provide maintenance for 6 hockey rinks and 13 pleasure rinks.
• Continue to provide customers with high quality service.
• Continue to replace wood catwalks with rubber belting.
PERSONNEL LEVELS
Number Position
2 Maintenance II
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Safety fencing. 1/99 5 $5,500 A safety feature installed behind
hockey rink goals to catch errant
pucks.
• CITY OF BROYN CENTER 0
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 82
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV ICE & HOCKEY RINKS 454
4100 Wages Regular Employees 37,557 43,514 68,950 30,389 71,014 71,014
4112 Overtime Regular Employee 2,672 1,650 3,096 3,728 3,188 3,188
4130 Wages Part-time Employees 1,597 i 650 i 0 i 313 0 0
4133 Vacation Pay 0 3,775 0 2,990 0 0
4134 Holiday Pay 0 2,956 0 1,847 0 0
4135 Sick Leave Pay 0 2,526 0 6,703 0 0
Salaries and Wages TOTAL 41,826 55,070 72,046 45,970 74,202 74,202
4142 PERA Coordinated Plan 1,802 2,429 3,732 2,356 3,844 3,844
4146 FICA 3,088 4,220 5,511 3,613 5,677 5,677
4150 Employee Benefits 0 6,141 8,084 6,734 8,804 8,804
4151 Health Insurance 2,840 761
4152 Life Insurance 20 5 0 0 0 0
0 0
4153 Dental Insurance 145 31 0 0 0 0
4154 Workers Comp Insurance 1,045 1,202 1,392 1,048 1,514 1,514
Fringe Benefits TOTAL 8,940 f 14,789 18,719 13,751 19,839 19,839
4220 Operating Supplies 409 0 0 0 0 0
4230 Repair & Maint Supplies 58 490 3,000 1,632 3,000 3,000
4244 Athletic Field Supplies 2,699 3,429 0 0 0 0
Supplies TOTAL 3,166 3,919 3,000 1,632 3,000 3,000
• CITY OF BROYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 83
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4380 Repair & Maint Contract i 1,291 0 i 0 0 0( 0
4382 Equipment Repair & Maint i 0 58 i 0 0 0( 0
4388 Electrical Repairs ( 2,293 280 ( 0 0 0 ( 0
Repair Rental & Maint TOTAL ( 3,585 338 ( 0 0 0 ( 0
4443 Multi -use Hourly Charges i 3,507 0 i 0 0 0( 0
Central Garage Rentals TOTAL ( 3,507 0( 0 0 0 i 0
( 0 0( 0 0 5,500 ( 5,500
4530 Other Improvements
(
Capital Outlays TOTAL 0 0 ( 0 0 5,500 ( 5,500
ICE & HOCKEY RINKS TOTAL ( 61,023 74,117 ( 93,765 61,353 102,541 ( 102,541
Division: CARS Administration
Budget Code: 459
Program No: 5001
PROFILE
Community Activities, Recreation and Services Administration provides administrative support and oversees
operations of the Government Buildings, Recreation and Community Center Divisions as well as operations
of Centerbrook Golf Course.
This unit provides for the provision of maintenance and custodial functions for city owned buildings,
development and implementation of organized recreational activities, operation of the Community Center
and swimming pool and management of Centerbrook, the City owned 9 (nine) hole golf course. The 1999
budget further separates the administrative overhead out from individual programs when compared to the
1998 budget.
Expenditure allocations for office and operating supplies have been split between CARS
Administration, Recreation Administration and the Community Center Divisions.
DEPARTMENTAL GOALS
• Provide coordination, management and additional support to all department divisions and operations
• Continue review of departmental structure with analysis of needs and identification of improved
service delivery.
• Play integral role in the development of plan to address building needs at City Hall/Community
Center for removal of police functions and improvements to citizen access and service.
• Continue in -depth review of Community Center operations with a goal of reducing the net impact
of the operations on the general fund.
• Produce quarterly review of Community Activities, Recreation and Services programs and activities.
• Continue improvements in area of customer service for all department functions.
• Through administrative oversight, develop, maintain and evaluate recreational programs and
activities that meet the needs of citizens.
• Initiate an ongoing assessment process to determine community needs and resources.
• Enhance marketing efforts to attract additional participants.
• Implement payment by credit card and/or registration by fax to improve ease of program registration
and participation.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4210 Office Supplies $2,000
Office supply allocations have been split between CARS Administration, Recreation
Administration and Community Center.
4220 Operating Supplies $3,000
Operating supply allocations have been split between CARS Administration, Recreation
Administration and Community Center.
4350 Printing $1,000
• Cost of printing specialized informational fliers.
4389 Maintenance Contracts $1,250
Maintenance n enance and service agreements for office equipment.
4393 Equipment Rentals $5,500
Leased copier to print flyers not only for the CARS Department, but for other city
• departments as well. This machine will print over 1,000,000 copies in a year.
PERSONNEL LEVELS
Number Position
1 Recreation Director
1 Secretary
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
•
i
CITY OF BROWN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 84
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV CARS ADMINISTRATION 459
4100 Wages Regular Employees 0 0 0 0 98,113 98,113
Salaries and Wages TOTAL 0 0 0 0 98,113 98,113
4142 PERA Coordinated Plan 0 0 0 0 5,082 5,082
4146 FICA 0 0 0 0 7,505 7,505
4150 Employee Benefits 0 0 0 0 8,924 8,924
4154 Workers Comp Insurance 0 0 0 0 682 682
4158 Disability Insurance 0 0 I 0 0 330 330
Fringe Benefits TOTAL 0 0 0 0 22,523 22,523
4210 Office Supplies 0 0 0 0 2,000 1,000
4220 Operating Supplies 0 0 0 0 3,000 3,000
Supplies TOTAL 0 0 0 0 5,000 4,000
4310 Professional Services 0 0 0 0 300 300
Purchased Services TOTAL 0 0 0 0 300 300
4334 Use of Personal Auto 0 0 0 0 300 300
4350 Printing 0 0 C 0 0 1,000 1,000
Communications TOTAL 0 0 0 0 1,300 1,300
4382 Equipment Repair & Maint 0 0 i 0 0 3,000 i 1,000
4389 Maintenance Contracts 0 0 0 0 1,250 1,250
CITY OF BROYN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 85
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4393 Equipment Rentals 0 0 0 0 5,500 5,500
Repair Rental & Maint TOTAL 0 0 0 0 9,750 7,750
4411 Conferences and Schools 0 0 0 0 1,000 1,000
4413 Dues & Subscriptions 0 0 0 0 800 800
Other Contractual Sery TOTAL 0 0 0 0 1,800 1,800
CARS ADMINISTRATION TOTAL 0 0 0 0 138,786 135,786
Division: Recreation Administration
Budget Code: 460
Program No: 5001
i PROFILE
Recreation Administration oversees recreation activities for preschoolers, grade school age children, teens,
adults, and seniors. We rovide the opportunity for all ages to participate in recreational activities.
P PP tY g P P
This unit provides for the development and implementation of organized recreational activities. The 1999
budget continues theseparation of administrative overhead out from individual programs when compared
to the 1998 budget. Expenditure allocations for operating supplies, postage, advertising and printing are
now, for the most part, accounted for in this division.
DEPARTMENTAL GOALS
• Through administrative oversight, develop, maintain and evaluate recreational programs and
activities that meet the needs of citizens and oversee divisional goals.
• Initiate an on -going assessment process to determine community needs and resources.
• To make maximum use of community resources to provide recreational activities for all community
residents.
• Enhance marketing efforts (including a, customer service component) to attract additional
participants.
• Investigate the feasibility of providing for payment by credit card and/or registration by fax to
improve ease of program registration.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4130 Part-Time $56,000
Provides for four part-time secretaries to develop flyers, program materials, register
customers for classes, sell merchandise and concessions, answer phones and admit pool
users.
4220 Operating Supplies $5,000
Operating supply allocations have been split between CARS Administration, Recreation
Administration and Community Center.
4321 Postage $8,000
Covers the cost of youth groups delivering brochures, plus postage for requested brochures
sent to customers on the mailing list. As the list of requested brochures remains strong an
additional $1,000 has been requested over the 1998 allocation of $6,000.
4340 Advertising $6,000
Cost of advertising Community Center and recreation programs in local newspapers, cable
television and other media. This allocation has been increased $1,000 for 1999.
4350 Printing $12,000
Cost of printing the course brochure. Allocation has been increased $1,000 for 1999 to
provide for brochure improvements and specialized program fliers.
4382 Equipment Repair $10,000
Maintenance and service agreements for office equipment, exercise equipment and
recreational equipment. The total equipment repair allocations for the Department have been
reduced by over $1,000 for 1999.
4397 LOGIS Charges $0
Cost of support and upgrades for our computerized registration and facilities reservations
programs. This charge has been eliminated as the support for the registration software will
be purchased directly from the software vendor.
PERSONNEL LEVELS
Number Position
3 Program Supervisors
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Computer Stations 1/5/99 2 $5,850 To effectively use our Class
registration and facility booking
software.
Computer software and support 1./1/99 $18,650
Replacement tables for Constitution 1/1/99 5 $900 Tables are being replaced on a
Hall five year schedule
• CITY OF BROYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 86
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1996 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV RECREATION ADMIN 460
4100 Wages Regular Employees 0 175,758 232,590 162,518 172,132 172,132
4130 Wages Part-time Employees 0 52,767 56,500 45,418 28,673 27,673
4131 Overtime of Part-time Emp 0 0 0 310 0 0
4133 Vacation Pay 0 16,797 0 15,215 0 0
4134 Holiday Pay 0 11,453 0 7,137 0 0
4135 Sick Leave Pay 0 5,011 0 4,388 0 0
Salaries and Wages TOTAL 0 261,786 289,090 234,987 200,805 199,805
4142 PERA Coordinated Plan 0 11,480 14,975 12,099 10,350 10,350
4146 FICA 0 21,523 22,115 18,195 15,285 15,285
4150 Employee Benefits 0 17,616 19,310 19,352 17,608 17,608
4151 Health Insurance 0 2,202 0 0 0 0
4152 Life Insurance 0 18 0 0 0 0
4153 Dental Insurance 0 138 0 0 0 0
4154 Workers Comp Insurance 0 4,137 3,604 3,458 3,532 3,532
4156 Unemployment compensation 0 173 0 99 0 0
4158 Disability Insurance 0 -12 305 188 0 0
Fringe Benefits TOTAL 0 57,274 60,309 53,391 46,775 46,775
4210 Office Supplies 0 3,916 7,000 2,842 5,000 5,000
4220 Operating Supplies 0 2,931 8,000 10,628 5,000 5,000
4227 Safety Supplies 0 575 500 1,053 600 600
CITY OF BROOLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 87
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4230 Repair & Maint Supplies 0 828 2,000 462 2,000 2,000
Supplies TOTAL 0 8,251 17,500 14,985 12,600 12,600
4310 Professional Services 0 90 0 120 0 0
Purchased Services TOTAL 0 90 0 120 0 0
4321 Postage 0 4,747 7,000 3,493 8,000 8,000
4334 Use of Personal Auto i 0 ; 280 300 634 0 0
4340 Advertising i 0 i 0 5,000 5,185 6,000 6,000
4341 Employment Advertising 0 1,058 750 1,347 1,000 1,000
4350 Printing ( 0 9,441 13,000 9,310 12,000 12,000
Communications TOTAL 0 ( 15,526 26,050 19,969 27,000 27,000
4382 Equipment Repair & Maint 0 7,047 13,000 1,510 10,000 10,000
4383 Buildings Repairs ( 0 217 0 0 0 0
4389 Maintenance Contracts 0 0 1,000 1,219 0 I 0
4393 Equipment Rentals 0 4,787 5,000 3,240 0 0
4396 Software
Maintenance
O i 0 0 0 4,000 I 4,000
4397 Logis Charges 0 10,320 14,781 11,500 0 0
Repair Rental & Maint TOTAL 0 22,371 33,781 17,468 14,000 14,000
4400 Other Contractual Service 0 0 0 767 500 500
4402 Uncollectible Checks 0 -40 0 0 0 0
4404 Collection Fees 0 40 0 -31 0 0
CITY OF BROWN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 88
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4411 Conferences and Schools 0 406 1,000 721 0 0
4413 Dues & Subscriptions 0 580 700 983 0 0
4414 Licenses, Taxes, & Fees 0 659 0 0 0 0
Other Contractual Sery TOTAL 0 1,645 1,700 2,440 500 500
4440 Fuel Charges 0 93 0 0 0 0
4441 Fixed Charges 0 496 0 0 0 0
4442 Repair & Maint Charges 0 558 0 0 0 0
Central Garage Rentals TOTAL 0 1,147 0 0 0 0
I I
4548 Computer Equipment 0 0 5,200 0 20,500 20,500
4551 Office Furniture & Equip 0 1,932 0 0 0 0
4552 Other Equipment 0 0 0 0 900 900
Capital Outlays TOTAL 0 1,932 5,200 0 21,400 21,400
4840 Merchandise for Resale 0 0 0 790 0 0
Cost of Sales TOTAL 0 0
0 790 0 0
RECREATION ADMIN TOTAL 0 370,021 433,630 344,152 323,080 322,080
Division: Adult Recreation
Budget Code: 461
Program No: 5101 5103 5105 5107, 5109 5121 5123 5125 5126 5127 5129
5131, 5135
PROFILE
This unit provides for recreation programs for adults. These programs reflect their full cost, including
administration.
Programs under adult programs include basketball, broomball, softball leagues and tournaments (Dudley
Classic), volleyball, exercise classes, senior activities, pottery, dance, etc. Eleven thousand adults
participate in these programs.
With the exception of senior programs, all adult programs will charge fees sufficient to cover operating
costs, plus a small share of overhead expenses. Fee increases will continue to be implemented to achieve
this goal. However, it should be noted that many senior activities remain at very low or no cost.
DEPARTMENTAL GOALS
• Provide a balance of activities to meet varied interest and skill levels.
• Continue to cooperate with school districts to maximize facility usage and supervision.
• Maintain 90% of prior year's registrations while increasing revenues.
• Continue expenditure reductions that do not compromise the quality of programs.
• Continue marketing efforts (including a customer service component) to attract additional participants.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Exnlanation Amount
4112 Overtime $7,424
Parks maintenance crews provide field preparation and grooming for weekend tournaments.
4130 Part -Time $63,194
Includes Dudley softball tournament workers, field attendants and scorekeepers for league
play, course instructors, senior citizen leader. Total number of part time employees varies
based on class and league registrations.
4220 Operating Supplies $38,025
Includes items such as softballs, basketballs, broomballs, volleyballs, clay and other
materials for pottery classes, various supplies for senior activities and tournament supplies
such as plaques and trophies.
4310 Professional Services $27 9 055
Includes MRPA registration fees for adult sports and additional insurance for the Dudley
tournament.
i
4318 Casual Labor $80,022
Includes casual employees who assist with the individual programs. Examples include:
field attendants, score keepers, game officials and program aides.
4416 Prizes $10,000
Cash prizes for the Dudley tournament.
4487 Solid Waste $2,000
Additional sanitation services for various tournaments.
PERSONNEL LEVELS
No full -time staff are currently allocated to this division.
CITY OF BROOlPLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 89
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV ADULT RECREATION 461
4100 Wages Regular Employees 41,398 12 2,000 0 2,000 0
4112 Overtime Regular Employee 10,910 11,214 7,424 4,969 7,100 7,100
4130 Wages Part -time Employees 66,516 65,570 63,194 51,290 63,390 63,390
4131 Overtime of Part -time Emp 0 486 500 1,915 500 500
4194 Recr Admin Wages /Benefit 100,327 0 0 0 0 0
Salaries and Wages TOTAL 219,151 77,281 73,118 58,173 72,990 ( 70,990
---- - - - - --
i
4142 PERA Coordinated Plan 2,972 1,190 1,490 822 1,789 1,789
4143 PERA Police & Fire Plan 372 377 0 566 0 0
4146 FICA 8,806 5,610 5,446 4,092 5,585 5,585
4154 Workers Comp Insurance 4,747 2,397 754 785 2,906 2,906
Fringe Benefits TOTAL 16,896 9,574 7,690 6,266 10,280 10,280
4220 Operating Supplies 36,018 27,118 38,025 17,132 24,915 24,915
4230 Repair & Maint Supplies 52 0 0 0 0 0
4244 Athletic Field Supplies 0 32 0 0 0( 0
Supplies TOTAL 36,070 27,150 38,025 17,132 24,915 24,915
4310 Professional Services 29,904 j 24,190 27,055 22,958 i 34,205 i 34,205
4318 Casual Labor 76,289 ( 64,649 80,022 53,331 ( 72,658 72,658
Purchased Services TOTAL 106,193 88,839 107,077 76,290 106,863 106,863
4321 Postage 533 243 880 572 950 950
CITY OF BROON CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 90
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4330 Transportation 3,088 2,354 6,000 2,835 6,850 6,850
4340 Advertising 946 1,031 1,500 1,215 2,000 2,000
4341 Employment Advertising 0 43 0 0 0 0
4350 Printing 0 0 200 0 0 0
Communications TOTAL 4,567 3,672 8,580 4,621 9,800 9,800
4382 Equipment Repair & Maint 196 0 0 0 450 450
4388 Electrical Repairs 1,659 0 0 0 0 0
4393 Equipment Rentals 0 414
0 150 425 425
Repair Rental & Maint TOTAL 1,855 414 0 150 875 875
4404 Collection Fees 0 3 0 0 0 0
4416 Prizes/Expense Reimb 18,900 6,650 10,000 6,650 7,000 7,000
4430 Recreation Contr Service 14,088 0 0 0 0 0
Other Contractual Sery TOTAL 32,988 6,653 10,000 6,650 7,000 7,000
4443 Multi-use Hourly Charges 573 1,314 0 0 0 0
Central Garage Rentals TOTAL 573 1,314 0 0 0 0
4469 Liquor Liability Ins 0 0 1,000 676 1,500 1,000
Insurance TOTAL 0 0 1,000 676 1,500 1,000
4487 Solid Waste Disposal 2,679 1,009 2,000 1,179 1,000 1,000
Utilities TOTAL 2,679 1,009 2,000 1,179 1,000 1,000
CITY OF BROW CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 91
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4552 Other Equipment 0 4,495 0 0 0 0
Capital Outlays TOTAL 0 4,495 0 0 0 0
4840 Merchandise for Resale 0 3,577 2,000 3,803 1,500 ( 1,500
Cost of Sales TOTAL ---- - - - - - 0 - - -- - 3_577 i - - -- - 2,000 - -- - 3,803 i - - -- - 1_500 i - - -- - 1_500
ADULT RECREATION TOTAL 420,972 223,977 249,490 174,939 { 236,723 ` 234,223
Division: Teen Programs
Budget Code: 462
Program No: 5201, 5205
. PROFILE
This unit provides for recreation programs for teens. These programs are funded through a combination of
user fees and general fund revenues.
Dances have historically been the main activity under teen programs. Close to 2,000 teens attend the six
dances, which are generally held at North View Junior High. Summer conditioning is also a part of the teen
program with 200+ teens participating in 1997.
Staff will evaluate the effectiveness of current programming efforts and suggest any alternatives that might
more fully meet the needs of teens.
DEPARTMENTAL GOALS
• Supervise six dances for junior high students.
• Increase attendance at dances by 10% (200 students).
• Assure a close working relationship between school districts and the City.
• Sponsor summer conditioning program with a goal of 100 participants.
• Investigate alternative programming for teens.
SPECIFIC EXPENDITURE CODE DETAIL.
Object
Number Explanation Amount
4112 Overtime $2,200
The cost of security provided by police officers.
4130 Part -Time $5,120
The cost of instructors and monitors for summer conditioning. Actual expenditures for part
time wages were significantly higher in 1997 as participation in the Summer Conditioning
program increased by 100 %. As this registration was significantly higher than the past few
years, both revenue and expenditure estimates are based on an "average" registration for that
program.
4310 Professional Services $2,000
The cost of disc jockeys to provide music for the dances.
4318 Casual Labor $2,383
The cost of chaperones, building monitors, coat checks for dances,
PERSONNEL LEVELS
® No full -time staff are currently allocated to this division.
0 CITY OF BR*N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 92
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV TEEN PROGRAMS 462
4100 Wages Regular Employees 715 I 205 I 0 0 0 1 0
4112 Overtime Regular Employee 9S8 1,223 I 2,200 470 1,200 1,200
4130 Wages Part-time Employees 7,034 I 8,444 I 5,120 4,430 10,000 10,000
4131 Overtime of Part-time Emp 0 1 165 0 0 0 0
4194 Recr Admin Wages/Benefit 5,024 I 0 I 0 0 0 I 0
Salaries and wages TOTAL 13,731 10,038 I 7,320 4,900 11,200 I 11,200
4142 PERA Coordinated Plan 32 i 9 i 0 0 0 1 0
4143 PERA Police & Fire Plan 109 I 139 I 121 54 0 I 0
4146 FICA 598 I 683 I 551 343 857 I 857
4154 Workers Comp Insurance 177 I 172 I 91 42 270 I 270
Fringe I Benefits TOTAL 917 I 1,004 I 763 438 1,127 I 1,127
4220 Operating Supplies 1,346 I 1,424 I 500 932 1,450 I 1,450
Supplies TOTAL 1,346 1,424 I 500 932 1,450 I 1,450
4310 Professional Services 1,500 1 1,900 I 2,000 1,045 2,000 I 2,000
4318 Casual Labor 2,031 3,299 2,383 1,280 2,300 2,300
Purchased Services TOTAL 3,531 5,199 I 4,383 2,325 4,300 4,300
4430 Recreation Contr Service 705 0 1 0 0 0 0
Other Contractual Sery TOTAL 705 1 0 I 0 0 0 I 0
CITY OF BR*YN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 93
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
TEEN PROGRAMS TOTAL 20,230 17,664 12,966 8,596 18,077 18,077
Division: Youth Recreation
Budget Code: 463
Program No: 5303 5305, 5307, 5309, 5312, 5314, 5316, 5323
• PROFILE
This unit provides for recreation programs for youth. These programs are funded through a combination of
user fees and general fund revenues.
Activities under this division include gymnastics, wrestling, summer programs such as playground
supervision and the puppet wagon, various classes (dance, after school, holiday, specialty) and preschool.
In a typical year, more than 3,500 young people participate in these activities. This division also includes
after school programming coordinated with the four school districts serving Brooklyn Center.
DEPARTMENTAL GOALS
• Provide affordable programs that meet the needs of youth.
• Increase program participation 5% in 1998.
• Work closely with local social service providers to ensure coordinated programs for youth that do not
unnecessarily duplicate efforts.
• Continue to review and identify the changing needs of the community (i.e., socio- economic status and
disabilities).
• Enhance marketing efforts (including a customer service component) to attract additional participants.
• Continue to provide summer playground supervision and programming at area parks.
• Refocus use of puppet wagon to coordinate with events such as Entertainment in the Parks.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4130 Part -Time $83,228
Includes instructors and leaders for youth programs, classes and activities, and after school
programs. Part time staff depends on the number of classes offered and, in the case of rink
attendants, weather. Six warming houses are staffed when rinks are open.
4220 Operating Supplies $13,450
Includes items such as materials for craft classes, playground program supplies such as balls,
bats and games.
PERSONNEL LEVELS
No full -time staff are currently allocated to this division.
• CITY OF BAYN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 94
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV YOUTH RECREATION 463
4100 Wages Regular Employees 14,336 0 0 0 I 0 I 0
4130 Wages Part -time Employees 70,912 77,946 83,228 68,853 I 85,709 I 84,709
4131 Overtime of Part -time Emp 79 1 0 111 0 0
4194 Recr Admin Wages /Benefit 35,815 0 0 0 0 0
Salaries and Wages TOTAL i 121,142 77,947 83,228 68,964 85,709 84,709
4142 PERA Coordinated Plan i 1,516 1,011 1,147 992 1,193 1,193
4146 FICA i 6,526 5,963 6,147 5,276 6,557 6,557
4154 Workers Comp Insurance i 1,524 902 926 696 ! 1,378 1,378
I
Fringe Benefits TOTAL i - - -- - 9,567 - - - -- 7_876 - - -- - 8,220 - -- - 6,965 - - -- - 9_128 - - -- - 9,128
4220 Operating Supplies 10,179 11,588 13,450 9,133 8,950 8,950
Supplies TOTAL i 10,179 li,588 13,450 9,133 8,950 8,950
4310 Professional Services 1,285 479 1,494 1,687 ' 1,570 ( 1,570
4318 Casual Labor i 5,781 1,003 600 -103 600 600
Purchased Services TOTAL 7,067 1,482 2,094 1,584 2,170 2,170
4330 Transportation 1,782 1,918 2,050 1,850 ( 2,935 I 2,935
4334 Use of Personal Auto 779 193 900 0 200 200
Communications TOTAL 2,561 2,111 2,950 1,850 3,135 3,135
4404 Collection Fees 0 9 0 0 0 0
CITY OF BROW CENTER •
MANAGER RECOMD BUDGET WORKSHEET
BY DIVISION Page 95
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4430 Recreation Contr Service 5,029 0 0 0 0 0
Other Contractual Sery TOTAL 5,029 9 0 0 0 0
4487 Solid Waste Disposal .70 0 0 0 0+ 0
Utilities TOTAL 70 0 0 0 0 0
YOUTH RECREATION TOTAL 155,615 I 101,012 109,942 88,495 109,092 108,092
it
Division: General Recreation
Budget Code: 464
Program No: 5401 5403 5405 5409 5412 5416 5418 5421 5423
Is PROFILE
This unit provides for recreational activities not otherwise classified. These programs are funded by a
combination of general fund revenues and user fees.
General Recreation Division programs include, tennis, skiing, adaptive recreation and supervision costs
associated with the use of elementary schools and Northview Jr. High School. These classes and activities
are anticipated to attract more than 1,000 participants in 1997.
In addition to individual programs, Entertainment in the Park and skating rinks are also accounted for in this
division. Attendance for Entertainment in the Park, including Sunday in Central Park, was approximately
26,000 people, while 10,000+ skaters enjoyed the skating rinks.
DEPARTMENTAL GOALS
• Maintain 90% of prior year's registrations while increasing program revenues.
• Further identify the needs and interests of the community and develop programs accordingly.
• Provide a balance of activities for a variety of age groups, abilities, and interests.
• Investigate the potential of corporate sponsorship for Entertainment in the Parks activities.
SPECIFIC EXPENDITURE CODE DETAIL.
Object
Number Explanation Amount
4130 Part -Time $21,005
Class instructors, rink attendants, and ski trip leaders. Also, sound technicians for
Entertainment in the Park.
4310 Professional Services $15,000
Primarily our portion of building supervision costs associated with the use of elementary
schools and Northview Jr. High School to provide programming.
4406 Special Events $14,000
Entertainment groups for Entertainment in the Park and Sunday in Central Park fireworks.
PERSONNEL LEVELS
No full -time staff are currently allocated to this division.
• CITY OF BR*N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 96
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV GENERAL RECREATION 464
4100 Wages Regular Employees 4,460 0 0 0 0 0
4112 Overtime Regular Employee 133 787 0 0 0 0
4130 Wages Part-time Employees 21,235 22,897 21,005 17,240 19,896 19,896
4131 Overtime of Part-time Emp 55 228 200 200 200 200
4194 Recr Admin Wages/Benefit 24,997 0 0 0 0 0
Salaries and wages TOTAL 50,879 23,913 21,205 17,440 20,096 20,096
4142 PERA Coordinated Plan 201 56 0 0 67 67
4143 PERA Police & Fire Plan 15 0 0 0 0 0
4146 FICA 1,970 1,817 1,623 1,334 1,539 1,539
4154 Workers Comp Insurance 708 468 266 230 404 404
Fringe Benefits TOTAL 2,895 2,341 1,889 1,564 2,010 2,010
4220 Operating Supplies, 96 52 150 49 200 200
Supplies TOTAL 96 52 150 49 200 200
4310 Professional Services 29,107 31,371 15,000 11,171 12,202 12,202
4318 Casual Labor 3,811 3,419 80 40 80 80
Purchased Services TOTAL 32,918 34,790 15 11,211 12,282 12,282
4330 Transportation 630 0 800 0 800 800
4340 Advertising
298 346 800 649 800 800
CITY OF BROOYN CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 97
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
Communications TOTAL 928 346 1,600 649 1,600 1,600
4400 Other Contractual Service 0 0 0 0 4,900 4,900
4406 Special Events
0 0 14,000 13,416 14,000 14,000
4430 Recreation Contr Service 3,501 0 0 0 0 0
Other Contractual Sery TOTAL 3,501 0 14,000 13,416 18,900 18,900
4443 Multi-use Hourly Charges 0 258 0 0 0 0
Central Garage Rentals TOTAL 0 258 0 0 0 0
4469 Liquor Liability Ins 1,210 900 0 0 0 0
Insurance TOTAL 1,210 900 0 0 0 0
GENERAL RECREATION TOTAL 92,427 62,599 53,924 44,329 55,088 55,088
Division: Community Center
Budget Code: 465
Program No: 5718 5728 5729 5734 5756
• PROFILE
This unit provides for all recreation activities at the Community Center, as well as some building maintenance.
For 1998 some maintenance expenses including, paper supplies, cleaning supplies, a large portion of operating
supplies and all utility charges have been transferred to the Government Buildings budget.
The Community Center is used by people of all ages in many different ways. Some use the pool, exercise room
and sauna, while others make use of the arts and crafts room includin g pottery the otte room. Others use Constitution
Hall for various types of meetings and programs. Some people enjoy using the game room. Overall attendance
at the Community Center for a year is around 250,000, including persons using the swimming pool and exercise
facility, persons taking swimming lessons and other classes, and visitors to Constitution Hall.
DEPARTMENTAL GOALS
• Continue in -depth review of Community Center operations and activities.
• Continue to refine schedule of operating hours.
• Enhance marketing efforts (including a customer service component) to attract additional participants. 1998
goal will be 5% increase.
• Initiate inexpensive changes (i.e. paint, signage) to make the Community Center more appealing.
• Assure that the facility is clean and well maintained so as to compliment marketing efforts.
SPECIFIC EXPENDITURE CODE DETAIL
t� Object
Number Exnlanation Amount
4130 Part -Time Employees $56
Includes five building supervisors to provide supervision nights and weekends, staffing the
concession stand during the busiest hours of operation (at other times, clerical or building
supervisor staff cover the concession stand), setup staff for Constitution Hall and other events.
4220 Operating Supplies $8,425
Operating supply allocations have been split between Recreation Administration and
Community Center. The total operating supplies allocations for the Division have been reduced
by over $3,500 for 1998.
4840 Merchandise for Resale $35
Examples are swimsuits, goggles, nose plugs, concessions, and exercise equipment.
PERSONNEL LEVELS
Number Position
.50 Aquatics Coordinator
4 Custodian
0 CITY OF BROWN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 98
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code L Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV COMMUNITY CENTER 465
4100 Wages Regular Employees 66,524 68,518 89,398 56,491 93,230 93,230
4112 Overtime Regular Employee 10,430 6,779 968 9,683 1,458 1,458
4114 Military Pay 723 0 I 0 0 0 0
4130 Wages Part-time Employees 76,469 76,163 56,979 63,525 65,275 65,275
4131 Overtime of Part-time Emp 763 1,275 0 769 0 0
4133 Vacation Pay 6,143 3,122 0 1,940 0 0
4134 Holiday Pay 7,374 3,534 0 2,310 0 0
4135 Sick Leave Pay 5,025 5,074 0 1,676 0 0
4194 Recr Admin Wages/Benefit 45,092 0 0 0 0 0
Salaries and Wages TOTAL 218,543 164,465 147,345 136,394 159,963 159,963
4142 PERA Coordinated Plan 5,351 5,671 5,004 4,513 7,013 7,013
4146 FICA 13,019 12,393 7,395 10,339 12,040 12,040
4150 Employee Benefits 0 10,903 15,568 11,710 17,608 17,608
4151 Health Insurance 17,008 2,286 0 0 0 0
4152 Life Insurance 126 18 0 0 0 0
4153 Dental Insurance 1,702 228 0 0 0 0
4154 Workers Comp Insurance 3,905 3,292 3,968 2,331 5,057 5,057
Fringe Benefits TOTAL 41,111 34,791 31,935 26,891 41,718 41,718
4210 Office Supplies 41 0 0 0 0 0
4217 Paper Supplies 7,727 887 0 0 0 0
0 CITY OF BR*YN CENTER 0
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 99
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4220 Operating Supplies 24,806 11,269 8,425 3,051 8,400 7,000
4223 Cleaning Supplies 14,014 848 0 0 0 0
4226 Chemical Products 1,509 225 0 0 0 0
4227 Safety Supplies 153 0 0 0 0 0
4230 Repair & Maint Supplies 8,472 319 0 0 0 0
4233 Building Repair Supplies 8,643 577 0 0 0 0
4235 Landscaping Materials 177 0 0 0 0 0
Supplies TOTAL 65,542 14,124 8,425 3,051 8,400 7,000
4310 Professional Services 4,321 3,014 1,450 741 2,715 2,715
4318 Casual Labor 175 155 600 0 322 322
Purchased Services TOTAL 4,496 3,169 2,050 741 3,037 3,037
4340 Advertising 11,052 6,021 825 0 1,200 1,200
Communications TOTAL 11,052 6,021 825 0 1,200 1,200
4380 Repair & Maint Contract 414 0 0 0 0 0
4382 Equipment Repair & Maint 19,659 620 0 0 0 0
Repair Rental & Maint TOTAL 20
620 0 0 0 0
4400 Other Contractual Service 1,284 112 0 0 0 0
4414 Licenses, Taxes, & Fees 1,028 0 0 0 0 0
4421 Janitorial Service 187 0 0 0 0 0
4430 Recreation Contr Service 6,320 0 0 0 0 0
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CITY Or aa(Wm cEmroR 0
MANAGER BECOMD BUDGET WORKSHEET BY DIVISION Page lnn
1999 BUDGET
1999 1999
Object Code a Description 1996 1997 199e AS OF DEPT MamaoEu
Division Code a Description aCzoaL ACTUAL BUDGET 10/31/98 REQUESTED BEComM2m000
Other Contractual Sary TOTAL 8,819 ll% 0 O O U
4443 Multi-use Hourly Charges 482 I O O O U
Central Garage Rentals TOTAL *82 1 ,433 O O 0 O
4*84 water Service 273 U U O O O
4485 Sanitary Sewer Service 408 O O O O O
«uau Storm mater Drainage *,373 o O 0 o n
Utilities TOTAL 5,054 O O V U o
�
ossz Other Equipment 3'913 O U O 0 O
Capital Outlays zozaL 3 o 0 o V o
4840 Merchandise for Resale 45,272 30 35,800 30 31 31
Cost of oaIoa TOTAL 45 30 35,000 30.523 31'500 ' sz'soo
c0MmomzrY cEmrEa TOTAL 424 254,813 225.580 199 245,81e 24*
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Division: Pool
Budget Code: 466
Program No: 5709, 5721, 5723
PROFILE
This unit accounts for swimming lessons and open swim activities.
The pool, exercise room, and sauna are used by in excess of 100,000 people a year. People come to the pool
for swim lessons, lap swim, use of water slide, recreational swim and aqua exercise. A full range of
swimming lessons are offered, from parent and tot to youth, teen and adult swimming, diving, and
competitive swimming. Thirty to forty classes are offered each quarter.
For the 1999 budget, the budget allocations for a number of specific line items continues the move of
expenditures from Division 465, Community Center, and Division 466, Pool, to Divisions 440, Custodial
Service, and Division 441, Building Maintenance. This was done for ease and clarity of budgeting and
administration. Division 466 continues to budget items which are very specific to the pool. A charge in the
amount of twenty percent of operational overhead, such as utilities, custodial and maintenance supplies, etc.,
will continue to be charged to Divisions 465 and 466.
DEPARTMENTAL GOALS
• Continue to offer high quality swimming lessons for all ability levels.
• Maintain 95% of prior year's registrations while increasing revenues.
• To continue marketing efforts that increase attendance in the pool, exercise room and sauna by 5 %.
• Investigate new and/or expanded special events to attract new customers.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4130 Part -Time $133,291
The cost of two part-time Assistant Aquatics Coordinators, plus 20 -30 lifeguards and swim
instructors.
4382 Equipment Repair $5,000
Maintenance and service agreements for pool equipment, exercise equipment and
recreational equipment. The total equipment repair allocations for the Division have been
reduced by over $1,000 for 1998.
4481 Electric Service $22,600
Increasing electric rates require an increase of 3% for electric service to City buildings.
Twenty percent of the estimated expenditures for electricity have been charged to Division
466, to cover direct operation costs of the Community Center swimming pool.
4482 Gas Service $16,500
Natural gas rates have increased substantially. The Civic Center is on interruptible service,
which provides a lower gas rate. Additional efficiencies are being explored.
With the assistance of our utility vendors, we have determined that twenty percent of the
estimated expenditures for natural gas are directly attributable to operation of the Community
Center swimming pool.
PERSONNEL LEVELS
Number Position
.50 Aquatics Coordinator
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Czzz OF aRo&m CEmrza s
MANAGER 8ECOMo BUDGET WORKSHEET BY DIVISION Page 101
1999 BUDGET
zpny zyyy
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code a Description ACTUAL ACTUAL 8DoG8T 10/31/98 REQUESTED RECOMMENDED
DIn POOL 466
«zOu Wages Regular Employees 23,047 23 32,036 23,302 32,990 32
4112 Overtime Regular Employee 3,I46 O O O O 0
4120 w Part-time l
agea �n� oyeea 154,744 135 125 12* 133,291 133
4131 Overtime of Part-time Emp 782 1,010 O I,345 500 SOO
4133 Vacation Pay 1,341 939 O D O O
4134 Holiday Pay 861 O O U O O
4135 sick Leave Pay 1,208 O o O O o
4194 oecr &dmiu Wages/Benefit 51,0I8 0 O O O O
Salaries and Wages TOTAL 236 161 157,664 149 166,78I 166
4142 puna Coordinated pIao 2'735 1,361 u 1.944 4'680 4.680
4146 FICA 14,145 12,044 12,06I 11,300 12,721 12,721 �
4150 Employee Benefits V U 3,7*2 o 4,402 4,402
�
� 4I54 Workers Coop Insurance 2,400 1 1,419 1,156 1.314 1
Fringe Benefits zozaL 19,27e 1* 25.389 14 23.117 23
4217 raper Supplies O 6,046 O U O 0
4220 Operating Supplies 1 2 1,500 792 1 snn
ozza Cleaning Supplies 1,795 9.456 u o u n
4226 Chemical Products 7,796 7,908 7,000 7,921 7,000 7,000
4227 Safety Supplies O 53 o O O O
i
4230 Repair a Ma ot Supplies 4,622 4,302 | O O U n
|
CITY OF BROWN CENTER 0
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 102
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4233 Building Repair Supplies 6,610 12,630 2,000 460 2,000 2,000
Supplies TOTAL 22,016 42,699 10,500 9,173 10,750 9,500
4310 Professional Services 2,105 2,916 1,300 2,734 1,750 1,750
4318 Casual Labor 187 0 0 0 0 0
Purchased Services TOTAL 2,292 2,916 1,300 2,734 1,750 1,750
4382 Equipment Repair & Maint 7,215 5,458 4,000 6,396 5,000 5,000
4390 Rentals 1,832 0 0 0 0 0
Repair Rental & Maint TOTAL 9,046 5,458 4,000 6,396 5,000 5,000
4400 Other Contractual Service 0 1,080 0 480 0 0
4414 Licenses, Taxes, & Fees 0 395 0 0 0 0
4417 Books/Reference Materials 15 0 0 0 0 0
4430 Recreation Contr Service 7,177 0 0 0 0 0
Other Contractual Sery TOTAL 7,192 1,475 0 480 0 0 °_________ _________= i = _________ _________ � __- °______ __________
4481 Electric Service 52,868 49,287 4 22,000 14,246 22,600 21,500
4482 Gas Service 38,541 43,236 16,000 7,704 16,500 16,500
4483 Heating Oil 0 0 600 0 700 700
4484 Water Service 2,456 2,746 820 1,591 1,000 1,000
4485 Sanitary Sewer Service 3,672 3,829 1,400 2,598 2,000 2,000
4487 Solid Waste Disposal 3,028 2,361 0 0 2,000 2,000
CITY OF BROWN CENTER 0
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 103
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
Utilities TOTAL 100,565 101,458 40,820 26,139 44,800 43,700
4552 Other Equipment 0 2,912 0 0 0 0
Capital Outlays TOTAL 0 2,912 0 0 Q( 0
POOL TOTAL 396,538 333,326 239,673 208,741 252,198 249,848
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Division: Risk Management
Budget Code: 470
Program No: 1897
I PROFILE
The purpose of risk management is to reduce the City's exposure to risk by either identifying the risk and
avoiding the risk activity, transferring the risk to an outsider as part of a contract for services, or transferring
the risk by means of purchasing insurance policies. Identifying and avoiding risks is pursued by an
employee safety committee and periodic inspections by representatives of our insurance company. Transfer
to outside contractors is accomplished by requirements in contract specifications that the contractor carry
insurance that names the City as an additional insured. The largest part of the risk transfer is through the
purchase of insurance policies by the City. Such policies require the City to share the risk by means of a
deductible which has the City pay the first dollars of any claim. Brooklyn Center participates with the
League of Minnesota Cities Insurance Trust for the purchase of most of its policies.
Insurance policies are purchased through an insurance agent who is paid a negotiated flat fee rather than a
percentage of the premiums. This reduces the fee by at least half. An insurance consultant is also retained
on a negotiated flat fee basis who provides the City with expertise and assistance that couldn't otherwise be
maintained on staff.
Action by the 1997 Minnesota State Legislature increased the statutory limit on municipal liability for all
claims arising from a single occurrence from $600,000 in 1997 to $750,000 in 1998 & 1999. The limit will
further increase to $1,000,000 in 2000. This can be expected to cause a slight increase in liability insurance
premiums.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4310 Professional Services $17,000
Fees paid to insurance agent and risk management consultant.
4415 Claims Payment $10,000
The City has a standard deductible of $1,000 on all of its insurance coverages. The amount
shown here is to pay that deductible on claims made by other parties against liability
insurance. Deductibles for City losses of property or equipment are paid by the department
responsible for the property or equipment.
4461 -4467 Insurance $123,500
These are the premiums paid for liability, property, employee bonds, and money insurance
policies.
CITY OF BROWN CENTER 0
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 104
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV RISK MANAGEMENT 470
4310 Professional Services 15,101 14,776 16,000 14,560 17,000 17,000
Purchased Services TOTAL 15,101 14,776 16,000 14,560 17,000 17,000
4415 Claims Payment 13,528 5,592 15,000 3,040 10,000 10,000
Other Contractual Sery TOTAL 13,528 5,592 15,000 3,040 10,000 10,000
4461 Gen Liability Insurance 85,505 73,180 100,000 98,942 100,000 100,000
4462 Property Insurance 11,544 11,274 17,000 14,409 17,000 17,000
4463 Boiler & Machinery Ins 1,900 2,204 3,000 3,017 3,200 3,200
4464 Equipment Floater Ins 680 303 1,000 0 0 0
4466 Bonds Insurance 2,604 1,768 3,000 2,923 3,000 3,000
4467 Money & Credit Insurance 1,546 1,166 2,000 2,221 2,300 2,300
Insurance TOTAL 103,779 89,895 126,000 121,512 125,500 125,500
RISK MANAGEMENT TOTAL 132,409 110,263 157,000 139,112 152,500 152,500
Division: Central Supplies and Support
Budget Code: 471
Program No: 1890
Is PROFILE
The purchasing of central office supplies, equipment, general printing, and City -wide postage use is included
in this division. The tuition reimbursement program, along with general training account for use by the City
Manager for general staff development, is included in this fund. The majority of the budget is monitored
through purchasing.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4100 Wages Regular Employees $62,000
Provides for one additional full -time position if authorized by City Council.
4210 Office Supplies $24,000
Provides for the purchase of central office supplies for City departments.
4310 Professional Services ' $15,000
Studies and planning services for building, radio, telephone, and other needs evaluation and
planning.
4382 Equipment Repair and Maintenance $27,000
Provides for repair services and maintenance on office equipment.
4411 Conferences and Schools $15,000
For general training and tuition reimbursement.
PERSONNEL LEVELS
Staff costs for purchasing are reflected in Administration Division 401.
CAPITAL OUTLAY
Item Anticipated Units I Costs) Use /need
purchase date
One high speed copier Jan 1999 one $20,000 Replacement of high speed, high
volume main office copier
CITY OF BROO* CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 105
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV CENTRAL SUPPLIES 471
4100 Wages Regular Employees 0 0 62,000 0 62,000 35,000
Salaries and Wages TOTAL 0 0 62,000 0 62,000 35,000
4142 PERA Coordinated Plan 0 0 3,212 0 3,212 1,813
4146 FICA 0 0 4,743 0 4,743 2,677
4150 Employee Benefits 0 0 4,522 0 4,380 4,402
4154 Workers Comp Insurance 0 0 552 0 477 303
4158 Disability Insurance 0 0 310 0 0 0
Fringe Benefits TOTAL 0 0 13,339 0 12,812 9,195
4210 Office Supplies 27,482 24,282 24,000 20,762 24,000 24,000
4220 Operating Supplies 3,292 2,161 3,000 1,363 3,000 3,000
4227 Safety Supplies 840 0 0 0 0 0
Supplies TOTAL 31,614 26,443 27,000 22,125 27,000 27,000
4310 Professional Services 5,450 0 15,000 0 15,000 15,000
4311 Benefits Administration 1,957 0 0 0 0 0
Purchased Services TOTAL 7,407 0 15,000 0 15,000 15,000
4321 Postage 33,469 36,002 36,000 23,159 36,000 36,000
4322 Telephone Services 30,969 30,958 33,500 23,797 33,500 33,500
4324 Delivery Service 92 67 100 7 0 0
4334 Use of Personal Auto 38 0 0 0 0 0
CITY OF BROWN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 106
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4350 Printing 1,322 2,714 5,000 1,145 5,000 2,000
Communications TOTAL 65,889 69,742 74,600 48,109 74,500 71,500
4380 Repair & Maint Contract 297 0 0 0 0 0
4382 Equipment Repair & Maint 24,372 28,102 27,000 33,190 40,000 33,000
4392 Building Rentals 2,393 0 0 0 0 0
Repair Rental & Maint TOTAL 27,062 28,102 27,000 33,190 40,000 33,000
4400 Other Contractual Service 0 0 5,000 15,000 5,000 5,000
4411 Conferences and Schools 41,741 13,842 15,000 10,291 15,000 15,000
4413 Dues & Subscriptions 2,003 0 300 53 300 300
Other Contractual Sery TOTAL 43,744 13,842 20,300 25,344 20,300 20,300
4550 Furniture & Fixtures 0 0 0 129 0 0
4551 Office Furniture & Equip 1,387 3,910 0 4,425 20,000 20,000
Capital Outlays TOTAL 1,387 I 3,910 0 4,554 20,000 20,000
4995 Contingency Account 0 50,645 136,130 260 199,681 131,064
Contingency TOTAL 0 50,645 136,130 260 199,681 131,064
CENTRAL SUPPLIES TOTAL 177,104 192,685 375,369 133,582 471,293 362,059
Division: Civic Events and Communications
Budget Code: 472
Program No: 1895
is PROFILE
This division allows for City financial participation in civic events such as Earle Brown Days..
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4112 Police Department Overtime $3,000
For Earle Brown Days event
4406 Special Events $3,000
Provides for events such as Earle Brown Heritage Center open house and similar civic
events.
PERSONNEL LEVELS
None.
CITY OF BR*N CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 107
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV CIVIC EVENTS 472
4100 Wages Regular Employees 6,568 0 0 111 0 0
4112 Overtime Regular Employee 4,180 2,838 3,000 2,456 3,000 3,000
4130 Wages Part-time Employees 485 0 0 0 0 0
4194 Recr Admin Wages/Benefit 1,302 0 0 0 0 I 0
Salaries and Wages TOTAL 12,536 2,838 i 3,000 2,567 3,000 i 3,000
4142 PERA Coordinated Plan 358 0 135 0 0 0
4143 PERA Police & Fire Plan 315 324 0 293 342 342
4146 FICA 651 18 230 22 44 44
4154 Workers Comp Insurance 239 48 60 43 73 73
Fringe Benefits TOTAL 1,563 389 425 357 459 459
4310 Professional Services 1,000 3,250 0 0 0 0
Purchased Services TOTAL 1,000 3,250 0 0 0 0
4321 Postage -367 0 0 -132 0 0
4340 Advertising 0 0 0 -74 0 0
Communications TOTAL -367 0 0 -205 0 0
4400 Other Contractual Service 600 0 0 0 0 0
4406 Special Events 0 1,961 3,000 1,200 3,000 3,000
4430 Recreation Contr Service 183 0 0 750 0 0
CITY OF BROWN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 108
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
--------------- - - - - -- -------- - - - - -- -------- - - - - -- -------------- ------= ------
Other Contractual Sery TOTAL 783 1,961 3,000 1,950 3,000 3,000
4443 Multi -use Hourly Charges 199 51 0 0 0 0
Central Garage Rentals TOTAL 199 51 0 0 0 0
CIVIC EVENTS TOTAL 15,714 8,490 6,425 4,668 6,459 6,459
I
Division: Reimbursement From Other Funds
Budget Code: 474
PROFILE
Many employees who are listed as General Fund employees actually spend some part of their time
performing tasks which directly benefit some other fund. To compensate for this, these reimbursements are
included in the budget to transfer the cost to the funds benefitting from the work. In past budgets, these
reimbursements were shown in the departments where the employees spend most of their time. Beginning
n 1998, the reimbursements where consolidated in this division in order to show the full cost of the other
General Fund divisions.
Approximately 19 people, including the City Manager, Finance Director, and Engineering staff, have part
of their time charged out under the Administrative Service Transfer. Funds receiving charges include the
EDA, the Liquor Fund, the Golf Course, the Earle Brown Heritage Center, the Water Fund, the Sanitary
Sewer Fund, and the Storm Drainage Fund. Total Administrative Service Transfers will be approximately
$315,487 for 1999.
The Engineering Department staff serve as project engineers on some construction projects and oversee
consulting engineers on other projects. The value of their time and some administrative overhead is charged
directly to the construction projects by means of the Engineering Reimbursement Transfer. The amount of
this transfer fluctuates widely from year to year and is dependant on the amount and type of construction
done in a given year. For 1999, we estimate this transfer will total $300,000.
The Streets Department's personnel perform maintenance and inspection services for the City's storm sewer
system and storm water ponds. The value of their time is charged to the Storm Drainage Utility Fund by
means of a $100,000 reimbursement charge. This charge has been at the $100,000 level for several years
and will remain there for 1999.
CITY OF BRAWN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 109
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV REIMB FROM OTHER FUNDS 474
4702 Administrative Sery Trans 0 -299,141 -315,538 -262,960 -315,487 -315,487
Administrative Service TOTAL 0 -299,141 -315,538 -262,960 -315,487 -315,487
4703 Engineer Reimb Transfer 0 -261,917 -300,000 0 -322,000 -322,000
4704 Storm Sewer Wage Reimb 0 -100,000 -100,000 -83,330 -100,000 -100,000
Reimb from other Funds TOTAL 0 -361,917 -400,000 -83,330 -422,000 -422,000
REIMB FROM OTHER FUNDS TOTAL 0 -661,058 -715,538 -346,290 -737,487 -737,487
Division: Transfers
Budget Code: 475
• PROFILE
Debt Service Fund Transfers
Street Improvement Bonds
These represent the portion of support for the street improvement bonds sold from 1994 through 1996 which
must come from the property tax. The tax is now being shown as all being collected by the General Fund,
and the portion needed transferred to the bond funds.
The amount to be levied is determined by a formula set in State law. It begins with the principal and interest
to be paid the following year, adds a 5% overlevy, subtracts the scheduled special assessment payments, and
the remainder is the property tax levy. Consequently, the property taxes bear an overlevy not only for
uncollected property taxes, but also uncollected special assessments. Since the General Fund is now
collecting the property taxes, it takes the risk of uncollectibles exceeding 5 %, or the benefit if uncollectibles
are less than 5 %.
The amounts to be transferred for 1999 are as follows:
Net Gross
Transfer Tax
Improvement Bonds of 1994 $ 64,530 $ 70,165
Improvement Bonds of 1995 $ 65,779 $ 70,844
Improvement Bonds of 1996 $113.140 $123.006
Total Transfer $243,449 $264,015
Police & Fire Building Bonds
These bonds were sold on December 1, 1997 to finance the construction of a police station, reconstruction
of a fire station, and remodeling of another fire station. Maturities on these bonds continue for fifteen years,
through 2013. The amount to be levied is determined by a formula set in State law. It begins with the
principal and interest to be paid the following year and adds a 5% overlevy to determine the property tax
levy. Since the General Fund is now collecting the property taxes, it takes the risk of uncollectibles
exceeding 5 %, or the benefit if uncollectibles are less than 5 %.
The amounts to be transferred for 1999 are as follows:
Net Gross
Transfer Tax
Police & Fire Building Bonds of 1997 $ 747,325 $ 784,692
Special Assessment Construction Fund Transfer
Beginning with the 1997 budget, a transfer from the General Fund has been made to take the place of
property tax support bond sales to fund the portion of street construction not paid by special assessments.
This transfer was $394,197 in 1997 and 1998, and is expected to be $394,197 in 1999. Bonds are continuing
to be sold to cover the special assessment portion of the project.
CITY OF BROOM CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 110
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV TRANSFERS 475
4727 Special Ass Const Trans 0 394,197 394,197 394,197 394,197 394,197
4730 Debt Sery Fund Transfer 0 230,440 238,375 0 243,449 243,449
4731 Bldg Debt Sery Transfer 0 0 745,853 0 747,325 747,325
Transfer to other Fund TOTAL 0 624,637 1,378,425 394,197 1,384,971 1,384,971
TRANSFERS TOTAL 0 624,637 1,378,425 394,197 1,384,971 1,384,971
GENERAL TOTAL 10,908,340 11,739,732 13,187,566 9,565,577 13,972,111 13,504,916
EARLE BROWN HERITAGE CENTER
1999 BUDGET
Dept
Actual Actual Adopted Request
Budget 1996 1997 1998 1999
REVENUES:
Convention and Catering $2,233,213 $2,139,380 $2,621,927 $2,801,563
Inn on the Farm 262,308 253,597 268,400 250,600
Earles 58,651 58,332 62,600 (2,500)
Office Rentals 110,505 79,774 89,124 37,337
Total Revenues $2,664,677 $2,531,083 $3,042,051 $3,087,000
Less: Cost of Sales $373,351 $363,272 $408,677 $446,514
Gross Profit $2,291,326 $2,167,811 $2,633,374 $2,640,486
EXPENDITURES:
Personnel $1,185,675 $1,222,596 $1,348,572 $1,494,514
Supplies 159,216 148,935 190,132 180,184
Other Contractual Services 499,871 516,742 534,208 538,366
• Insurance 31,072 25,142 35,556 36,428
Utilities 148,684 132,645 153,053 167,351
Interest Expense 35,979 27,148 1,480 25,000
Administrative Service Transfer 42,406 52,797 62,767 58,545
Depreciation 8,548 8,548 38,705 42,000
Total Expenditures $2,111,451 $2,134,553 $2,364,473 $2,542,388
Operating Income 179 875 33 258 268
p g $ $ $ , 901 $98,098
Capital Outlay $6,690 $0 $127,692 $92,750
Available Resources $173,185 $33,258 $141,209 $5,348
• EARLE BROWN HERITAGE CENTER
1999 BUDGET
Division: CONVENTION CENTER & CATERING OPERATIONS
Dept
Actual Actual Adopted Request
1996 1997 1998 1999
REVENUES:
Rentals and Charges $2,233,213 $2,139,380 $2,621,927 $2,801,563
Less: Cost of Sales $327,746 $326,260 $370,177 $429,214
Gross Profit $1,905,467 $1,813,120 $2,251,750 $2,372,349
EXPENDITURES:
Personnel $936,616 $845,506 $971,014 $1,163,726
Supplies 136,857 126,991 159,023 157,829
Other Contractual Services 381,598 422,454 432,251 460,581
Insurance 25,237 20,151 28,355 29,056
Utilities 120,777 109,914 123,861 142,051
Interest Expense 18,116 13,574 0 20,000
Administrative Service Transfer 26,504 0 0 0
Depreciation 8,548 8,548 35,076 38,000
Total Expenditures $1,654,253 $1,547,138 $1,749,580 $2,011,243
Net Income $251,214 $265,982 $502,170 $361,106
Capital Outlay 5,630 0 127,692 53,700
Available Resources $245,584 $265,982 $374,478 $307,406
•
EARLE BROWN HERITAGE CENTER
1999 BUDGET
Division: OFFICE RENTALS
Dept
Actual Actual Adopted Request
1996 1997 1998 1999
REVENUES:
Rentals and Charges $110,505 $79,774 $89,124 $37,337
Total Revenues $110,505 $79,774 $89,124 $37,337
EXPENDITURES:
Personnel $22,227 $12,671 $12,648 $1,167
Supplies 6,264 5,587 7,564 1,600
Other Contractual Services 42,972 34,931 36,510 11,900
Insurance 1,728 1,503 2,852 3,331
Utilities 7,673 6,665 8,836 2,750 "
Interest Expense 0 0 0 0
Administrative Service Transfer 0 0 0 0
Depreciation 0 0 0 0
Total Expenditures $80,864 $61,357 $68,410 $20,748
. Net Income $29,641 $18,417 $20,714 $16,589
Capital Outlay 1,060 0 0 30,900
Available Resources $28,581 $18,417 $20,714 ($14,311)
•
S EARLE BROWN HERITAGE CENTER
1999 BUDGET
Division: INN ON THE FARM
Dept
Actual Actual Adopted Request
1996 1997 1998 1999
REVENUES:
Rentals and Charges $262,308 $253,597 $268,400 $250,600
Less: Cost of Sales $27,250 $18,826 $17,300 $17,300
Gross Profit $235,058 $234,771 $251,100 $233,300
EXPENDITURES:
Personnel $189,003 $203,784 $194,130 $171,918
Supplies 13,689 14,230 21,455 18,355
Other Contractual Services 68,908 51,945 49,895 54,825
Insurance 3,516 3,379 3,864 4,041
Utilities 20,234 16,066 20,356 19,100
Interest Expense 17,863 13,574 1,480 5,000
Administrative Service Transfer 13,252 0 0 0
Depreciation 0 0 3,629 4,000
• Total Expenditures $326,465 $302,978 $294,809 $277,239
Net Income ($91,407) ($68,207) ($43,709) ($43,939)
Capital Outlay 0 0 0 5,900
Net Income ($91,407) ($68,207) ($43,709) ($49,839)
•
• EARLE BROWN HERITAGE CENTER
1999 BUDGET
Division: EARLE'S RESTAURANT
Dept
Actual Actual Adopted Request
1996 1997 1998 1999
REVENUES:
Rentals and Charges $58,651 $58,332 $62,600 ($2,500)
Less: Cost of Sales $18,355 $18,186 $21,200 $0
Gross Profit $40,296 $40,146 $41,400 ($2,500)
EXPENDITURES:
Personnel $37,829 $23,572 $22,707 $0
Supplies 2,406 2,127 2,090 0
Other Contractual Services 6,393 5,284 8,070 0
Insurance 591 109 485 0
Utilities 0 0 0 0
Interest Expense 0 0 0 0
Administrative Service Transfer 2,650 0 0 0
Depreciation 0 0 0 0
• Total Expenditures $49,869 $31,092 $33,352 $0
Net Income ($9,573) $9,054 $8,048 ($2,500)
Capital Outlay 0 0 0 0
Net Income ($9,573) $9,054 $8,048 ($2,500)
•
EARLE BROWN HERITAGE CENTER
1999 BUDGET
Division: ADMINISTRATION
Dept
Actual Actual Adopted Request
1996 1997 1998 1999
REVENUES:
Rentals and Charges $0 $0 $0 $0
Total Revenues $0 $0 $0 $0
EXPENDITURES:
Personnel $0 $137,063 $148,073 $157,703
Supplies 0 0 0 2,400
Other Contractual Services 0 2,128 7,482 11,060
Insurance 0 0 0 0
Utilities 0 0 0 3,450
Interest Expense 0 0 0 0
Administrative Service Transfer 0 52,797 62,767 58,545
Total Expenditures $0 $191,988 $218,322 $233,158
• Capital Outlay 0 0 0 2,250
Total Outlays $0 ($191,988) ($218,322) ($235,408)
• CITY OF BROOKLOENTER 0
REVENUE BUDGET WORKSHEET BY FUND
1999 BUDGET
1997 ' 1998 1998 1999
1996 AS OF 1997 AS OF ADOPTED REQUESTED
Object Code & Description ACTUAL 10/31/97 ACTUAL 10/31/98 BUDGET BUDGET
FUND EARLE BROWN HERITAGE CTR 053
3600 Guest Room Rentals 213,381 180,764 210,606 160,951 230,000 230,000
3601 Facility Rentals 20,812 20,694 23,709 13,020 17,500 17,500
3602 'Merchandise Sales 1,193 922 1,079 662 1,500 1,000
3603 Meal Sales 18,861 10,821 12,317 1,776 11,800 0
3604 Service Charges 0 1,227 1,442 269 0 0
3605 Equipment Rentals 4,676 3,295 3,940 2,152 4,100 1,600
3606 Miscellaneous 3,385 420 505 25 3,500 500
E.B.H.C. Bed & Breakfast Rev. TOTAL 262,308 218,141 253,597 178,855 268,400 250,600
3620 Room Rentals 501,689 343,429 396,860 371,447 578,900 536,943
3621 Labor Charges 11,327 6,617 7,590 7,054 9,500 9,500
3622 CMP Room Rentals 42,324 42,391 49,967 10,881 42,500 19,600
3624 CMP Equipment Rentals 13,761 13,325 15,749 3,610 13,700 7,500
3625 Equipment Rentals 120,384 109,910 124,619 137,657 115,000 157,700
3626 Dance Floor/Staging Rentals 28,061 26,193 34,977 40,129 28,100 49,500
3627 Event Supplies Charges 1,051 11,772 11,899 1,134 2,000 2,000
3628 Client Requested Services 33,798 22,804 23,729 25,704 48,300 48,300
. 3630 Security Services 270 1,700 2,000 4,743 6,000 6,000
3638 Miscellaneous 1,734 4,442 4,834 1,875 850 2,520
E.B.H.C. Convention Revenues TOTAL 754,398 582,582 672,223 604,234 844,850 839,563
3640 Commercial office Rentals 107,564 70,888 79,521 26,164 89,124, 37,337
• CITY OF BROOKL*ENTER
REVENUE BUDGET WORKSHEET BY FUND Page 2
1999 BUDGET
1997 1998 1998 1999
1996 AS OF 1997 AS OF ADOPTED REQUESTED
Object Code & Description ACTUAL 10/31/97 ACTUAL 10/31/98 BUDGET BUDGET
3641 Cleaning Services 2,942 210 210 0 0 0
3646 Miscellaneous 0 43 43 0 0 0
E.B.H.C. Office Rental Revenue TOTAL 110,505 71,141 79,774 26,164 89,124 37,337
3659 Food & Beverage Revenue 1,239,330 1,064,770 1,248,269 1,151,646 1,519,401 1,622,600
3660 Wine Sales 69,295 48,348 56,397 64,630 75,526 79,200
3661 Liquor Sales 69,892 56,008 73,446 85,212 79,968 125,500
3662 Beer Sales 49,095 51,098 56,472 53,704 62,197 75,300
3663 Service Charges 0 16,199 21,273 33,346 39,985 52,000
3664 Misc. Sales 51,203 7,412 9,092 5,917 0 5,300
3665 Misc.Sales-Non Taxable 0 2,158 2,208 1,340 0 2,100
Catering Operations TOTAL 1,478,815 1,245,993 1,467,157 1,395,796 1,777,077 1,962,000
3670 Meal Sales 46,015 34,086 44,694 14,952 47,500 -2,500
3671 Liquor Sales 12,636 10,017 13,285 4,362 15,100 0
3673 Miscellaneous Sales 0 353 353 50 0 0
Earle's at EBHC TOTAL 58,651 44,456 58,332 19,365 62,600 -2,500
EARLE BROWN HERITAGE CTR TOTAL 2,664,676 2,162,313 2,531,083 2,224,413 3,042,051 3,087,000
Division: Convention Center
Budget Code: 655
Program Number: 8950
PROFILE:
The Convention Center in conjunction with the Catering Department provides a full service conference &
event location. After the expansion project EBHC will rank as the tenth largest meeting and event facility
in the Twin Cities. EBHC's economic impact directly affects Brooklyn Center via hotel, restaurant,
shopping and convention service related business activity (floral, printing, rental, etc.). EBHC provides a
high level of customer service and maintains a significant amount of repeat business among its corporate
clientele. 1998 has shown an increase in number of events as well as number of guests through the facility.
Social Functions: 109 in 1997 vs. 166 in 1998
Number of Events: 950 in 1997 vs. 1012 in 1998
Revenue Booked through 2000 is up 11% over the same period in 1997
DEPARTMENTAL GOALS:.
• • Increase total revenue booked by 16% over 1998 budget;
Modify price points of food and beverage menus;
evaluate selling daytime conference space to include food and beverage;
minimum expectations, thereby maximizing revenue potentials of prime dates.
Aggressively sell newly created space capitalizing on bridal business still seeking venues for
Fall `99.
Focus marketing endeavors on large, multi-day events that will minimize labor, maximize food
and beverage revenue potential and increase city lodger's tax receipts.
• Seize the one -time opportunity of newly renovated space to market the facility to those users who
felt EBHC was too small for them;
Host marketing events promoting the new space as part of our memberships in Meeting
Professionals International, MN Society of Association Executives, Society of
Government Meeting Planners, Greater Minneapolis Convention & Visitors Association,
North Metro Convention & Visitors Bureau, Brooklyn Community Chamber of
Commerce in order to re- introduce EBHC as a major player in Twin Cities meeting and
event industry.
• Continue to promote new websites (www.earlebrown.com www.innonthefarm.com) thereby allowing
the staff to react to requests for information faster and cheaper than mailing printed materials.
• Participate in trade show opportunities to inform the public of EBHC's presence and new renovation.
• Continue trend of aggressively selling food and beverage events for those events that show the highest
profit margin and minimiz those events with the least profit opportunity.
• Continue trend of adding twenty new corporate clients per year.
• Continue to provide food and beverage service rivaling the premier Twin City event facilities.
• Continue participation in industry associations to network for referral business from our industry
peers.
2
PERSONNEL LEVELS:
R�
1 Sales Director
3 Sales Manager
1 Maintenance /Operations Supervisor
1 Maintenance Custodian
2 Crew Chief
Part-time positions include Set -Up Crew, Custodians, and Maintenance Staff.
SPECIFIC CODE EXPENDITURE DETAIL
Obiect Number Explanation Amount
4224 Uniforms for maintenance & crew chiefs; 1,400
uniform shirts for set -up crew
4231 Additional $2,000 in funds to purchase replacement 6,500
parts for staging , tables, and dance floor (unexpended
in `98 due to budget crunch)
4235 In addition to the
replacement f plants & shrubs 3,400
earl re lac o
yearly P P
new beds will be installed in G & H Barns.
4322 Increase of $2,000 due to reallocation of expenses from 17,500
commercial office
4345 Retainer fee for ad agency prior to and during expansion 6,000
to place news releases, develop newsletters and direct mail
efforts
4350 Covers printing of stationery, envelopes, meeting planner 12,000
covers & inserts, wedding planners & the various brochures/
mailings to promote the facility.
4390 New meeting rooms will increase the outside rental needs 68,061
of the complex (offset by rental income for same) as well as
leases for LCD projector @ $600 monthly and laptop
computer @ $150 monthly
4400 Covers contractual services for lawn care, snow 16,000
removal , pest control , paging services & Muzak for
g g
meeting rooms.
4484 -4488 Utility service increases due to addition of G Barn
meeting space, conversion of H Barn & addition
of lobby space
3
CAPITAL OUTLAY - A List
Item Anticipated Units Cost(s) Use/Need
Purchase Date
Computer Hardware & 1/99 4 10,000 2 Sales, 2 Administrative Year 2000
Software 1/99 1 8,000 compliant. Current reservation
software is not Year 2000 compliant.
New software requires upgrading or
replacing current 486 systems to
pentiums with Windows applications.
Outdoor Signage of 4/99 Various 10,000 Outdoor "You are Here" signage of
Complex and Wall- complex. Outdoor wall - mounted
mounted Marquess for marquees for building indentification.
Building Identification With clients accessing meetings in five
different building, adequate signage
for attendees is critical and is a
constant client request.
Sound System for H & 4/99 25,000 Sound System for H & G Barn
G Barn Meeting Rooms meeting rooms.
Two -Way Radio 6/99 700 Two -Way radio to supplement existing
radio.
Total 53,700
t
t
4
CAPITAL OUTLAY - B List of Budgeted - To be Expended as Capital
Becomes Available)
Item Anticipated Units cost(s) Use/Need
Purchase Date
Black -out Shade 1/99 2 11,000 Replacement of "black -out" shades on
Replacement large shades on large windows in both '
Carriage Hall (west door windows) and
Captain's (west door windows). Audio
visual productions require covering all
exterior lights sources. The existing
screens are nine -years old, have been
repaired several times and.are in need of
replacement.
Repair Rotunda Doors 1999 15,000 Main entrance rotunda doors require
major repairs. Hinges which support
doors currently in need of replacement_
and upgrade to fill length spine hinge.
Currently, one door has been out of order
most of 1998.
C Bam 1999 7,000 C Bam carpet on stairs and in upper floor
Stair -Upper Level meeting room. Existing carpet is stained
Carpet and wom, in need of replacement.
Resurface Parking Lot 1999 18,000 Lot was crack - repaired two years ago.
This resurfacing will cover those repairs
and tie the existing lot into the newly
( completed lot aesthetically.
Interior Room Signage 4/99 20,000 Interior wall signage, including room
_ names, bathroom and telephone
identification, no smoking, etc.
Chairs 1999 400 46,000 400 chairs and storage carts for support
Storage Carts of newly- developed meeting space in H
& G Barns.
Audio /visual 1999 5,300 Variety of audio /visual equipment
Equipment for H & G necessary to support G & H Barn meeting
Barns Meeting Rooms space. 2 wireless microphones4800; 2
overhead projectors - $1,000;
„
- 6 TV-$800;
2 po
podiums -$2,000; 000.1 2
1 DVD (type of VCR) -$700.
Coat Racks 1999 10 6,700 10 new coat racks to support G & H
Barns.
Oval & Banquet Tables 1999 83,944 Ovalfbanquet tables and dance floor.
Dance Floor Equipment necessary to set rooms in G &
H Barns.
Security System 1999 1 7,748 Install a security video system in storage
areas and employee entrance and the
dock area. Prevents loss of a/v
equipment and allows tracing of materials
to /from appropriate vendors.
5
i
CAPITAL OUTLAY - B List (Not budgeted - To be Expended as Capital
Becomes Available) Continued
Outdoor Sound System 1999 1 1,209 1 outdoor sound system: 1 mixer -$495;
2 speakers -$235; and stands -$85. Rented
to clients, particularly weddings, to
amplify sound during wedding
ceremonies or any other outdoor event
requiring amplification.
Cable Guards 1999 3,000 Cable guards to provide protection of
electrical and a/v cords when runnin
across doors and aisles in meeting space.
Safety issue for attendees.
Chiller Enclosure 1999 19,000 Finish exterior of Chiller enclosure and
Finish redirect air floor, thereby lowering heat
levels on motors running chillers to
prevent bum -out and replacement.
Decor for H & G Barns 1999 10,000 Decor for G & H Barns, common areas
and meeting rooms. Pictures, etc.
Tack Room 1999 5,800 Upgrade the sound system currently
Sound System installed in Tack, including replacement
of the speakers, or insulation of those
speakers, and the installation of one
equalizer on the amps.
Tack Room 1999 30,000 Run fresh air to lower level Tack Room,
Fresh Air which is limit to heat controls and cannot
be cooled in winter.
Tack Room 1999 7,400 Add six more incandescent lighting
Incandescent Lighting fixtures and ten additional wall scones.
Room is too dark for evening banquets.
Total 297,101
6
0 CITY OF BROOKLOENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION
1999 BUDGET
1999 1999
bject Code & Description 1996 1997 1 ' 998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV CONVENTION CENTER 655
4100 Wages Regular Employees 226,341 175,079 270,551 171,625 291,607 291,607
4112 Overtime Regular Employee 1,454 1,424 0 1,215 5,985 1,500
4130 Wages Part-time Employees 130,642 112,048 117,161 90,864 120,676 120,676
4131 Overtime of Part-time Emp 2,401 945 0 653 0 0
4133 Vacation Pay 14,837 9,490 0 9,445 0 0
4134 Holiday Pay 12,937 9,701 0 5,544 0 0
4135 Sick Leave Pay 19,474 7,079 0 6,655 0 0
Salaries and Wages TOTAL 408,088 315,767 387,712 286,001 _ 418 268 413,783
4142 PERA Coordinated Plan 17,009 13,993 20,083 14,398 21,666 21,434
4143 PERA Police L Fire Plan 140 129 0 41 0 0
4146 FICA 30,406 23,810 29,660 21,561 31,998 31,654
4150 Employee Benefits 0 18,621 31,736 23,196 35,216 35,216
4151 Health Insurance 20,183 1,938 0 0 0 0
4152 Life Insurance 149 15 0 0 0 0
4153 Dental Insurance 1,641 165 0 0 0 0
4154 Workers Comp Insurance 10,827 2,298 11,133 7,429 11,899 11,728
4158 Disability Insurance 244 0 0 0 0 0
Fringe Benefits TOTAL 80,597 60,969 92,612 66,624 100,779 100,032
4210 Office Supplies 3,797 3,798 4,350 3,457 4,350 4,000
4220 Operating Supplies 22,855 21,780 22,800 21,128 33,000 26,000
CITY OF BROOKLIPCENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 2
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4221 Motor Fuels 2 10 25 5 25 25
4223 Cleaning Supplies 7,678 5,004 10,400 4,122 10,400 8,500
4224 Clothing & Personal Equip 650 406 750 1,013 1,400 1,400
4225 Shop Supplies 247 537 575 165 575 500
4226 Chemical Products 1,777 1,534 1,825 1,128 1,825 1,825
4227 Safety Supplies 366 173 380 0 380 250
4228 Guest Supplies 0 0 0 20 0 0
4230 Repair & Maint Supplies 2,384 3,879 5,200 3,766 6,100 5,200
4231 Equipment Parts 3,454 3,340 4,200 5,152 6,500 6,250
4233 Building Repair Supplies 10,732 8,456 10,700 5,132 10,700 10,700
4235 Landscaping Materials 486 2,116 2,800 2,018 3,400 3,400
4236 Signs & Striping Material 408 490 825 506 1,650 1,650
4240 Small Tools 529 624 750 789 950 800
4241 Laundry 0 0 125 0 125 125
4271 Minor Equipment 0 0 0 238 0 0
Supplies TOTAL 55,367 52,147 65,705 48,637 81,380 70,625
4309 Energy Management Services 0 0 0 10,598 0 0
4310 Professional Services 0 690 800 596 800 800
4312 Legal Services 2,297 3,219 750 2,291 4,000 3,000
4313 Audit & Financial Service 412 0 0 0 0 0
4316 Security Services 107 137 0 72 0 0
CITY OF BROOKLIOCENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 3
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
Purchased Services TOTAL 2,815 4,046 1,550 13,558 4,800 3,800
4321 Postage 3,167 3,422 7,400 3,958 5,900 5,900
4322 Telephone Services 15,743 13,995 15,500 12,508 17,500 17,500
4324 Delivery Service 210 288 135 197 250 250
4334 Use of Personal Auto 529 1,069 850, 821 1,050 1,050
4340 Advertising 16,289 21,581 31,500 18,327 34,650 31,500
4341 Employment Advertising 107 721 1,000 1,360 1,600 1,600
4345 Advertising - Agency 0 2,886 6,000 0 18,000 6,000
4347 Trade Show Promotions 5,066 4,363 5,650 3,938 5,650 5,650
4350 Printing 6,370 10,643 14,200 2,314 18,500 12,000
Communications TOTAL 47,481 58,969 82,235 43,423 103,100 81,450
4379 Lower Level Improvements 0 5,504 0 0 0 0
4380 Repair & Maint Contract 9,620 8,393 13,280 7,456 16,080 16,080
4382 Equipment Repair & Maint 25,553 23,708 28,700 12,604 25,000 25,000
4385 Landscaping Services 0 0 0 267 0 0
4390 Rentals 50,023 42,157 45,800 61,695 68,061 68,061
4391 Dewatering Services 0 45,564 0 4,079 0 0
4392 Building Rentals 437 0 0 0 0 0
4395 Client Request Rent Chrg 3,954 16,372 8,200 6,095 8,200 8,200
4397 Logis Charges 2,417 2,683 0 65 0 0
4398 Protective Services 205 205 205 171 205 205
CITY OF BROOKLIPCENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 4
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
Repair Rental & Maint TOTAL 92,210 144,585 96,185 92,432 117,546 117,546
4400 Other Contractual Service 14,290 12,100 15,436 10,617 16,000 16,000
4401 Credit Card Fees 4,242 739 0 394 800 800
4402 Uncollectible Checks -331 2,507 0 -398 0 0
4403 Cash (Over) and Short -92 -56 0 51 0 0
4411 Conferences and Schools 1,635 3,291 5,000 3,078 5,500 5,000
4412 Meeting Expenses 631 628 1,250 644 850 850
4413 Dues & Subscriptions 2,307 3,643 3,280 2,444 3,850 3,850
4417 Books /Reference Materials 68 34 290 263 290 290
4427 Tree Removal Contract 0 188 0 0 0 0
i
Other Contractual Sery TOTAL 22,750 23,073 25,236 17,091 27,290 26,790
I
4461 Gen Liability Insurance 5,868 5,725 9,745 4,372 6,030 6,030
4462 Property Insurance 2,593 2,254 4,958 1,461 8,387 8,387
i
4463 Boiler & Machinery Ins 457 456 1,002 285 1,219 1,219
Insurance TOTAL 8,917 8,435 15,705 6,118 15,636 15,636
4481 Electric Service 65,312 61,513 63,000 59,269 74,000 74,000
4482 Gas Service 25,235 18,402 24,000 10,168 24,000 26,000
4484 Water Service 1,512 1,280 1,588 1,036 1,825 1,825
4485 Sanitary Sewer Service 2,503 2,377 2,656 1,849 3,016 3,016
4487 Solid Waste Disposal 2,457 1,495 3,000 1,359 2,000 2,000
CITY OF BROOK*ENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 5
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
------- - - - - --
4488 Storm Water Drainage 1,107 1,026 - 1,160 868 1,160 1,160
Utilities TOTAL 98,126 86,093 95,404 74,549 106,001 108,001
4511 Improvements to Land 0 0 0 32,275 0 0
4520 Buildings 0 0 0 8,680 47,000 0
4530 Other Improvements 2,435 0 69,000 0 76,400 10,000
4548 Computer Equipment 0 0 15,000 2,518 18,000 18,000
4552 Other Equipment 3,195 0 12,992 4,265 44,400 25,700
4553 Mobile Equipment 0 0 0 2,654 0 0
Capital Outlays TOTAL 5,630 0 96,992 50,390 185,800 53,700
4611 Interest 17,863 13,574 0 7,938 20,000 20,000
Debt Service TOTAL 17,863 13,574 0 7,938 20,000 20,000
4199 Salaries Reimbursed 26,504 0 0 0 0 0
Administrative Service TOTAL 26,504 0 0 0 0 0
4841 Merchandise Cost of Sales 0 78 0 0 0 0
,
4842 Food C o Cost f Sales Guests 2 003 -299 340 -1,318 1,050 1,050
o
4844 Food Cost of Sales Events 0 55 0 1,737 0 0
Cost of Sales TOTAL 2,003 -166 340 419 1,050 1,050
4920 Depreciation Expense 0 0 32,341 0 35,200 35,200
Depreciation TOTAL 0 0 32,341 0 35,200 35,200
CITY OF BROOKLIPCENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 6
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
CONVENTION CENTER TOTAL 868,350 767,491 992,017 707,181 I 1,216,850 1,047,613
Division: Catering Operations
Budget Code: 656
Program No: 8900, 8909
PROFILE
The Catering Division of the Heritage Center sells, prepares, and services all food and beverage - related
activity. A management contract exists with D'Amico Catering to oversee this division at the direction of
the Heritage Center General Manager. There is also a joint sales effort between facility and catering sales
personnel.
D'Amico creates menus, determines food pricing, hires staff, provides food and beverage to facility
clients, and maintains an inventory of food and small wares, maintains the kitchen and service areas, and
services all food - related functions.
This division is responsible for 1.988 million in gross revenues, up approximately 19.5% from 1998. This
increase is dependent upon additional meeting space in the H Barn & G Barn.
DEPARTMENTAL GOALS
• Provide the finest quality of food and beverage available to facility clients.
• Develop additional revenue through the creation of new menus and increased menu pricing.
• Maintain competitive purchase pricing.
• Continue to eliminate duplicity of effort between the facility and catering systems.
• Continue aggressive marketing by facility and catering sales staff to existing and new corporate /social
clients.
PERSONNEL LEVELS
Contracted through D'Amico Catering: Catering Sales Director, Catering Sales Managers, Head Chef,
Pastry Chef, Sous Chefs, Cooks, Bar /Operations Manager, Bartenders, Banquet Captains (Waitstaff),
Banquet Servers (Waitstaff), and Dishwashers.
1
CITY OF BROOKLOCENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 7
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV CATERING OPERATIONS 656
4100 Wages Regular Employees 10,521 2,847 0 8,696 0 0
4112 Overtime Regular Employee 68 299 0 69 0 0
4130 Wages Part -time Employees 358,535 35,201 0 28,887 35,200 35,200
4131 Overtime of Part -time Emp 1,293 145 0 29 0 0
4132 D'Amico's Employees 0 343,276 405,529 299,406 489,039 489,039
4197 Temporary Services 0 0 0 2,855 0 0
Salaries and Wages TOTAL - _ 370_418 - _ 381_768 -- 405,529 -- 339_943 _ 524,239 _ 524,239
4142 PERA Coordinated Plan 1,376 1,661 0 1,847 1,823 1,823
4143 PERA Police & Fire Plan 8 34 0 0 0 0
4146 FICA 2,695 2,909 0 2,841 2,693 2,693
4151 Health Insurance 1,270 103 0 0 0 0
4152 Life Insurance 10 1 0 0 0 0
4153 Dental Insurance 145 11 0 0 0 0
4154 Workers Comp Insurance 1,294 429 0 1,440 1,341 1,341
4196 D'Amico's Empl Benefits 70,714 81,853 85,161 70,396 119,815 119,815
Fringe Benefits TOTAL 77,513 - -- 87_002 - - - 85,161 _ 76_524 - _ 125,672 _ 125_672
4210 Office Supplies 4,361 3,346 3,500 2,029 3,500 2,500
4213 Kitchen Supplies 0 0 0 143 0 0
4214 Dining Room Supplies 0 0 0 999 0 0
4216 China, Glass, Silver 0 0 0 390 _ 0 0
CITY OF BROOKLIPCENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 8
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4217 Paper Supplies 0 0 0 734 0 0
4220 Operating Supplies 54,326 70,444 50,958 57,613 51,804 51,804
4223 Cleaning Supplies 158 0 9,616 186 10,409 1,000
4226 Chemical Products 0 205 0 -204 0 0
4230 Repair & Maint Supplies 93 275 400 200 400 400
4231 Equipment Parts 42 0 0 87 0 0
4233 Building Repair Supplies 328 575 800 1,170 3,000 1,500
4238 Flowers/Decorations 0 0 0 85 0 0
4241 Laundry 22,182 0 28,044 1,587 32,173 30,000
4326 Contract Cleaning/Exterminatin 0 0 0 186 0 0
Supplies TOTAL 81,490 74,844 93,318 65,204 101,286 87,204
4310 Professional Services 0 1,085 0 0 0 0
4312 Legal Services 0 0 0 3,889 0 0
4313 Audit & Financial Service 692 75 0 0 0 0
4316 Security Services 451 1,940 2,900 2,620 2,900 2,900
Purchased Services TOTAL 1,143 3,100 2,900 6,509 2,900 2,900
4321 Postage 127 2,941 2,275 172 2,275 2,275
4322 Telephone Services 5,332 6,063 5,210 5,256 6,500 6,500
4325 Teleprocessing Services 0 1,500 0 1,450 1,560 1,560
4334 Use of Personal Auto 14 0 300 0 300 300
4340 Advertising 9,043 2,125 8,200 5,915 8,200 8,200
CITY OF BROOKAENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 9
1999 BUDGET
1999 1999
bject Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4341 Employment Advertising 0 655 0 615 0 0
4346 Advertising - Print 0 92 0 0 0 0
4347 Trade Show Promotions 0 5,508 0 589 .3,500 0
4348 Catering Promotions 0 0 0 3,255 0 0
4350 Printing 820 574 3,205 2,527 3,200 3,200
Communications TOTAL 15,336 19,457 19,190 19,777 25,535 22,035
4380 Repair & Maint Contract 2,357 5,282 8,000 3,739 7,000 5,000
4382 Equipment Repair & Maint 11,515 14,954 9,400 9,562 15,000 14,000
4390 Rentals 5,115 0 6,400 6,684 3,785 3,785
4393 Equipment Rentals 0 3,121 0 1,674 0 0
4395 Client Request Rent Chrg 0 1,501 0 170 0 0
Repair Rental & Maint TOTAL - -- 18_987 - -- 24,859 - -- 23_800 - - 21_830 - -- 25_785 - -- 22,785
4400 Other Contractual Service 168,442 124,860 168,000 57,273 170,925 170,925
4401 Credit Card Fees 536 4,733 3,205 3,639 3,600 3,600
4402 Uncollectible Checks 7,243 5,367 2,650 93 2,650 2,650
4403 Cash (Over) and Short -273 2,096 0 1,600 0 0
4411 Conferences and Schools 128 137 300 0 300 300
4412 Meeting Expenses 0 0 400 50 400 400
4413 Dues & Subscriptions 0 850 600 276 600 600
4414 Licenses, Taxes, & Fees 4,800 6,322 6,000 4,020 4,800 4,800
4417 Books /Reference Materials 0 0 0 30 0 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 10
1999 BUDGET
1999 1999
bject Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
ther Contractual Sery TOTAL 180,876 144,365 181,155 66,981 183,275 183,275
4461 Gen Liability Insurance 10,158 8,976 8,050 4,793 8,050 8,050
4462 Property Insurance 1,379 1,828 0 3,074 3,700 3,700
4463 Boiler & Machinery Ins 243 369 0 600 720 720
4469 Liquor Liability Ins 4,541 543 4,600 601 950 950
Insurance TOTAL 16,320 11,716 12,650 9,068 13,420 13,420
4480 Utilities 1,023 0 0 0 0 0
4481 Electric Service 11,490 10,917 11,000 10,459 11,000 11,000
4482 Gas Service 3,872 5,324 10,000 9,705 15,000 15,000
4484 Water Service 257 241 400 187 400 400
4485 Sanitary Sewer Service 431 425 472 320 450 450
4487 Solid Waste Disposal 5,385 6,728 6,375 5,633 7,000 7,000
4488 Storm Water Drainage 195 186 210 142 200 200
Utilities TOTAL 22,651 23,821 28,457 26,447 34,050 34,050
4540 Machinery & Equipment 0 0 0 26,798 12,500 0
4548 Computer Equipment 0 0 0 5,041 5,600 0
4550 Furniture & Fixtures 0 0 30,700 0 0 0
4553 Mobile Equipment 0 0 0 2,654 0 0
Capital Outlays TOTAL 0 0 30,700 34,493 18,100 0
4611 Interest 253 0 0 100 0 0
CITY OF BROOKLYiT CENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 11
1999 BUDGET
1999 1999
bject Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
Debt Service TOTAL 253 0 0 100 0 0
4821 Liquor Cost of Sales 0 8,859 0 8,903 14,146 11,787
4822 Wine Cost of Sales 0 15,157 0 16,141 19,398 18,727
4823 Beer Cost of Sales 0 13,240 0 13,745 19,190 17,712
4830 D'Amico's Cost of Sales 325,061 0 369,837 0 379,938 379,938
4842 Food Cost of Sales Guests 521 289,171 0 273,922 0 0
4844 Food Cost of Sales Events 160 0 0 32 0 0
Cost of Sales TOTAL 325,743 326,426 369,837 312,742 432,672 428,164
4920 Depreciation Expense 798 798 797 4,162 800 800
4921 Amortization Expense 7,750 7,750 1,938 1,937 2,000 2,000
Depreciation TOTAL 8,548 8,548 2,735 6,100 2,800 2,800
CATERING OPERATIONS TOTAL 1,119,277 1,105,905 1,255,432 985,718 1,489,734 1,446,544
Division: Office Rentals
Budget Code: 657
Program No: 8930
PROFILE:
Approximately seventy percent of the D Barn is currently designed to provide commercial office rental
space and is occupied under a long term lease with Blumental's Architecture. The Heritage Center staff,
under the direction of the General Manager, provides maintenance and custodial services, lawn care, and
snow removal. Leases are negotiated by the General Manager. The remaining ground level square footage
(approximately 1000 square feet) provides storage area for equipment which supports the G Barn meeting
area.
DEPARTMENT GOALS.
• Continue to provide appropriate maintenance at current high standards to tenant.
• Respond to tenant concerns, if any, in a timely manner.
r
PERSONNEL LEVELS
General Manager oversees entity. Maintenance and custodial care provided by Heritage Center staff under
the direction of the Maintenance Supervisor.
SPECIFIC CODE EXPENDITURE DETAILS,
Obiect Number Expenditure Amount
4235 Landscaping and trees for D Barn 1,000
4520 Tenant improvement of building
interior 30,900
•
7
CITY OF BROOKLICENTER •
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 12
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV OFFICE RENTALS 657
4100 Wages Regular Employees 6,219 4,630 0 2,451 0 0
4112 Overtime Regular Employee 0 38 0 0 0 0
4130 Wages Part -time Employees 7,451 6,466 10,815 3,807 1,000 1,000
Salaries and Wages TOTAL 13,671 11,135 10,815 6,258 1,000 1,000
4142 PERA Coordinated Plan 601 486 560 324 52 52
4146 FICA 1,036 831 827 459 77 77
4151 Health Insurance 911 84 0 0 0 0
4152 Life Insurance 7 1 0 0 0 0
4153 Dental Insurance 104 10 0 0 0 0
4154 Workers Comp Insurance 596 125 446 239 38 38
Fringe Benefits TOTAL 3,255 1,536 1,833 1,022 167 167
4210 Office Supplies 0 0 75 0 0 0
4220 Operating Supplies 2,024 2,076 2,871 976 200 200
4223 Cleaning Supplies 1,365 687 1,000 447 50 50
4224 Clothing & Personal Equip 31 0 150 0 0 0
4225 Shop Supplies 13 6 100 0 0 0
4226 Chemical Products 0 0 100 0 0 0
4227 Safety Supplies 0 0 90 0 0 0
4230 Repair & Maint Supplies 881 435 968 239 150 150
4231 Equipment Parts 0 88 250 57 0 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 13
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
-------------- -------------- ------- - - - - -- ------ - - - - --
4233 Building Repair Supplies 1,699 1,626 1,110 585 200 200
4235 Landscaping Materials 50 609 500 288 1,000 1,000
4236 Signs & Striping Material 0 0 150 10 0 0
4240 Small Tools 200 60 200 148 0 0
Supplies TOTAL 6,264 5,587 7,564 2,748 1,600 1,600
4310 Professional Services 0 2,273 0 0 0 0
4312 Legal Services 0 0 300 11 0 0
4313 Audit & Financial Service 80 0 100 0 0 0
Purchased Services TOTAL 80 2,273 400 11 0 0
4322 Telephone Services 1,409 2,099 2,100 1,819 0 0
Communications TOTAL 1,409 2,099 2,100 1,819 0 0
4380 Repair & Maint Contract 1,011 629 1,600 209 200 200
4382 Equipment Repair & Maint 3,856 2,014 2,500 63 200 200
4397 Logis Charges 368 434 0 0 0 0
4398 Protective Services 206 206 206 172 0 0
Repair Rental & Maint TOTAL 5,441 3,283 4,306 444 400 - - -- - 400
4400 Other Contractual Service 5,831 3,839 6,204 3,161 1,500 1,500
4403 Cash (Over) and Short 0 14 0 0 0 0
i
4414 Licenses, Taxes, & Fees 30,211 23,423 23,500 17,815 10,000 10,000
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 14
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
Other Contractual Sery TOTAL 36,042 27,276 29,704 20,977 11,500 11,500
4461 Gen Liability Insurance 684 551 913 302 519 519
4462 Property Insurance 888 792 1,613 4,428 2,691 2,691
4463 Boiler & Machinery Ins 156 160 326 199 121 121
Insurance TOTAL 1,728 1,503 2,852 4,929 3,331 3,331
4481 Electric Service 4,918 4,320 4,173 3,231 0 0
4482 Gas Service 1,296 971 2,800 724 1,800 1,800
4484 Water Service 285 238 310 214 200 200
4485 Sanitary Sewer Service 411 375 500 305 250 250
4487 Solid Waste Disposal 763 762 1,053 640 500 500
Utilities TOTAL 7,673 6,665 8,836 5,114 2,750 2,750
4520 Buildings 0 0 0 0 30,900 30,900
4530 other Improvements 1,060 0 0 0 0 0
Capital Outlays TOTAL 1,060 0 0 0 30,900 30,900
4199 Salaries Reimbursed 5,301 0 0 0 0 0
Administrative Service TOTAL 5,301 0 0 0 0 0
OFFICE RENTALS TOTAL 81,924 61,357 68,410 43,321 51,648 51,648
Division: Inn on the Farm
Budget Code: 658
Program No: 8910
PROFILE:
The Inn on the Farm is a showcase of the community's commitment to historic preservation. It is a
working Country Inn providing overnight accommodations to social, corporate, and travel clientele doing
business and/or visiting the North Metro area. It provides small meeting accommodations for
approximately 175 corporate clients yearly, as well as introducing them to the larger meeting facilities at
Earle Brown Heritage Center.
DEPARTMENTAL GOALS.
• To complement Heritage Center Events with superior on -site lodging.
• To continue to develop and support the corporate client base which provides approximately 55% of the
overnight occupancy.
• To continue to provide a high level of service to clients thereby assuring continued repeat business
. levels which lead to increased client base.
• To continue efficient use of staff through cross training.
• To continue introducing new corporate clients to the Inn and the Heritage Center by promotion of
small meetings and overnight accommodations.
PERSONNEL LEVELS
umber Position
1 Innkeeper
1 Assistant Innkeeper
Part-time positions include Hostess/Cooks, Housekeepers, and Night Auditors. Maintenance and repair of
the Inn (interior and exterior) are provided by the convention center maintenance staff under the direction
of the Maintenance Supervisor and billed to the Inn budget.
9
SPECIFIC CODE EXPENDITURE DETAIL
Obiect Number Explanation Amount
3603 Food revenue from meetings now included 11,800
in the Catering Division.
4340 Includes listings in B & B Directories, 7,000
Internet Directories and website, AAA Directory
and various newspaper B & B advertising
4400 Lawn care, snow removal, pest control and 5,000
paging services.
4411 Midwest B &B Conference and MN B &B 780
Conference
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use/Need
Purchase Date
I Carpet in Earle's 1999 40 yds. 2,000 Replacement of carpet in main
House registration desk area of Inn.
Mattresses & 2/99 2 sets 1,600 Existing mattresses and box
Box Springs springs are nine- years -old, worn
out and need replacement.
Living Room 6/99 6 1,500 Existing chairs in good structural
Chairs condition but need
reupholstering.
Overstuffed Chairs 4/99 2 800 I Replace existing worn & stained
chairs.
10
i
CITY OF BROOKAENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 15
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV INN ON THE FARM 658
4100 Wages Regular Employees 56,014 61,587 65,799 44,252 67,113 67,113
4112 Overtime Regular Employee 961 1,902 0 712 0 0
4130 Wages Part -time Employees 97,381 102, 75 345 75 345 .407 95,481 88,179 ,
4131 Overtime of Part -time Emp 1,280 1,177 0 521 0 0
4133 Vacation Pay 2 2,927 0 1,602 0 0
4134 Holiday Pay 2,324 2,821 0 1,144 0 0
4135 Sick Leave Pay 1,076 3,065 0 1,297 0 0
4197 Temporary Services 0 0 1,900 0 0 0
Salaries and Wages TOTAL 161,572 175,887 163,180 137,707 142,458 142,458
4142 PERA Coordinated Plan 6,892 7,716 8,354 7,056 7,379 7,379
4146 FICA 12,314 13,351 12,338 10,609 10,898 10,898
4150 Employee Benefits 0 5,141 7,484 4,676 8,804 8,804
4151 Health Insurance 4,151 676 0 0 0 0
4152 Life Insurance 40 7 0 0 0 0
4153 Dental Insurance 465 62 0 0 0 0
I
4154 Workers Comp Insurance 3,529 943 2,774 2,676 2,379 2,379
4156 Unemployment Compensation 41 0 0 0 0 0
Fringe Benefits TOTAL 27,431 27,897 30,950 25,017 29,460 29,460
4210 Office Supplies 198 344 350 216 0 0
4220 Operating Supplies 7,441 6,523 10,900 6,961 10,900 9,000
-
CITY OF BROOKLOCENTER `�'" i
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 16
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 -- REQUESTED -- RECOMMENDED
== = 4221 Motor Fuels------------- - - - - -- 1 0 0 0 0 0
4223 Cleaning Supplies 677 247 750 239 500 500
4224 Clothing & Personal Equip 67 80 175 0 175 175
4225 Shop Supplies 20 7 75 0 50 50
4226 Chemical Products 257 0 175 0 175 175
4227 Safety Supplies 305 274 190 157 190 190
4228 Guest Supplies 2,253 1,114 2,500 2,172 2,500 2,500
4230 Repair & Maint Supplies 758 1,205 1,800 681 1,500 1,500
4231 Equipment Parts 157 85 175 0 175 175
4233 Building Repair Supplies 608 2,565 2,750 2,061 2,500 2,500
4235 Landscaping Materials 164 617 400 276 400 400
4236 Signs & Striping Material 0 48 100 0 100 100
4240 Small Tools 119 98 125 122 100 100
4241 Laundry 666 1,023 990 893 990 990
Supplies TOTAL - -- 13_689 - - 14_230 -- 21,455 -- 13_780 - - - 20 -255 - -- 18_355
4310 Professional Services 2,732 0 0 0 0 0
4313 Audit & Financial Service 146 0 0 0 0 0
Purchased Services TOTAL 2,878 0 0 0 0 0
4321 Postage 1,535 1,173 1,250 899 1,250 1,250
4322 Telephone Services 6,792 6,623 7,000 5,945 7,000 7,000
4324 Delivery Service 16 0 50 20 50 50
CITY OF BROOKLENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 17
1999 BUDGET
1999 1999
bject Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4334 Use of Personal Auto 78 99 90 0 90 90
4340 Advertising 9,991 3,967 4,000 4,649 7,000 7,000
4341 Employment Advertising 161 181 250 1,149 1,500 1,500
4347 Trade Show Promotions 0 0 250 200 300 300
4350 Printing 2,265 1,773 2,500 2,472 2,500 2,500
Communications TOTAL 20,837 13,816 15,390 15,334 19,690 19,690
4380 Repair & Maint Contract 2,913 2,334 3,000 1,379 3,000 3,000
4382 Equipment Repair & Maint 2,880 7,329 3,620 4,896 6,000 6,000
4390 Rentals 601 30 150 276 0 0
4397 Logis Charges 1,012 1,066 0 0 0 0
4398 Protective Services 205 205 205 171 205 205
Repair Rental & Maint TOTAL 7,612 10,964 6,975 6,722 9,205 9,205
4400 Other Contractual Service 4,980 4,867 5,500 3,930 5,000 5,000
4401 Credit Card Fees 5,417 5,699 5,000 3,664 5,000 5,000
4402 Uncollectible Checks 143 11 0 0 0 0
4403 Cash (Over) and Short 681 90 0 -91 0 0
4404 Collection Fees 0 25 0 0 0 0
4411 Conferences and Schools 591 230 780 99 780 780
4412 Meeting Expenses 50 35 100 6 100 100
4413 Dues & Subscriptions 524 613 650 772 650 650
4414 Licenses, Taxes, & Fees 25,194 15,595 15,500 11,709 14,400 14,400
CITY OF BROOKOCENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 18
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4417 Books /Reference Materials 0 0 0 30 0 0
Other Contractual Sery TOTAL 37,581 27,165 27,530 20,118 25,930 25,930
4461 Gen Liability Insurance 2,356 2,212 2,168 1,472 1,651 1,651
4462 Property Insurance 986 971 1,411 . 1,713 2,118 2,118
4463 Boiler & Machinery Ins 174 196 285 220 272 272
Insurance TOTAL 3,516 3,379 3,864 3,405 4,041 4,041
4481 Electric Service 10,098 7,424 10,100 6,321 10,100 10,100
4482 Gas Service 6,460 5,761 6,500 3,850 6,000 6,000
4484 Water Service 978 696 1,056 478 800 800
4485 Sanitary Sewer Service 1,705 1,222 1,700 882 1,200 1,200
4487 Solid Waste Disposal 995 963 1,000 656 1,000 1,000
Utilities TOTAL 20,234 16,066 20,356 12,187 19,100 19,100
4550 Furniture & Fixtures 0 0 0 0 5,900 5,900
Capital Outlays TOTAL 0 0 0 0 5,900 5,900
4611 Interest 17,863 13,574 1,480 7,938 5,000 5,000
Debt Service TOTAL 17,863 13,574 1,480 7,938 5,000 5,000
4199 Salaries Reimbursed 13,252 0 0 0 0 0
Administrative Service TOTAL 13,252 0 0 0 0 0
4841 Merchandise Cost of Sales 845 626 800 192 800 800
CITY OF BROOKLYN-ENTER 0
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 19
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4842 Food Cost of Sales Guests 18,460 18,200 16,500 14,587 16,500 16,500
4844 Food Cost of Sales Events 7,945 0 0 4 0 0
Cost of Sales TOTAL 27,250 18,826 17,300 14,783 17,300 17,300
4920 Depreciation Expense 0 0 3,629 0 4,000 4,000
Depreciation TOTAL 0 0 3,629 0 4,000 4,000
IINN ON THE FARM TOTAL 353,715 321,803 312,109 256,990 302,339 300,439
it
CITY OF BROOKA W ENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 20
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV EARLES RESTAURANT 659
4100 Wages Regular Employees 8,649 47 0 0 0 0
4112 Overtime Regular Employee 192 0 0 0 0 0
4130 Wages Part-time Employees 4,702 1,265 5,026 27 0 0
4132 D'Amico's Employees 18,154 18,805 16,950 11,863 0 0
Salaries and wages TOTAL 31,697 20,118 21,976 11,890 0 0
4142 PERA Coordinated Plan 607 59 260 1 0 0
4146 FICA 1,036 100 3Q5 2 0 0
4151 Health Insurance 1,027 86 0 0 0 0
4152 Life Insurance 10 1 0 0 0 0
4153 Dental Insurance 116 8 0 0 0 0
4154 Workers Comp Insurance 251 6 86 0 0 0
4196 D'Amico's Empl Benefits 3,086 3,194 0 2,017 0 0
Fringe Benefits TOTAL 6,132 3,454 731 2,021 0 0
4220 Operating Supplies 2,161 1,530 1,500 155 0 0
4223 Cleaning Supplies 246 518 350 61 0 0
4224 Clothing & Personal Equip 0 80 165 68 0 0
4228 Guest Supplies 0 0 75 0 0 0
Supplies TOTAL 2,406 2,127 2,090 284 0 0
4321 Postage 119 114 350 0 0 0
0 CITY OF BROOKOCENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 21
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4322 Telephone Services 946 933 1,200 490 0 0
4330 Transportation 0 41 0 0 0 0
4340 Advertising 3,749 1,908 3,500 1,034 0 0
4341 Employment Advertising 48 0 0 0 0 0
4350 Printing 320 722 1,300 387 0 0
Communications TOTAL 5,182 3,718 6,350 1,911 0 0
4380 Repair & Maint Contract 113 141 145 70 0 0
4390 Rentals 1,098 1,096 1,050 493 0 0
Repair Rental & Maint TOTAL 1,211 1,236 1,195 563 -- - -- 0 0
4401 Credit Card Fees 0 0 525 0 0 0
4414 Licenses, Taxes, & Fees 0 330 0 0 0 0
Other Contractual Sery TOTAL 0 330 525 0 0 0
4461 Gen Liability Insurance 591 109 485 144 0 0
Insurance TOTAL 591 109 485 144 0 0
4199 Salaries Reimbursed 2,650 0 0 0 0 0
Administrative Service TOTAL 2,650 0 0 0 0 0
4821 Liquor Cost of Sales 5,282 5,647 4,600 2,462 0 0
4842 Food Cost of Sales Guests 13,073 12,539 16,600 5,832 0 0
Cost of Sales TOTAL 18,355 18,186 21,200 8,294 0 0
0 CITY OF BROOKL0CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 22
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
EARLES RESTAURANT TOTAL I 68,224 49,278 54,552 25,107 0 0
i
I
Division: Administration
Budget Code: 660
Program No: 8999
PROFILE
To provide overall administrative duties for the complex which is Earle Brown Heritage Center, including,
but not limited to, commercial office, Convention Center, catering, and Inn on the Farm.
DEPARTMENTAL GOALS
• To oversee and support the work of the various divisions which make up the Earle Brown Heritage
Center.
PERSONNEL LEVELS
Number Position
1 EBHC Manager
1 Secretary/Receptionist
1 Secretary/Billing Clerk
1 Part-time Clerk/Typist
SPECIFIC CODE EXPENDITURE DETAIL
All added line items are the result of separating the Convention Center Administrative Office expenses
from the Commercial Office total expenses.
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use/Need
Purchase Date
Reception Chairs 1/99 3 2,250 Three reception chairs for main
administration office. Existing
chairs are nine -years -old, no
longer repairable or cleanable
due to stains and loose or broken
arms /legs.
f. \users \wpfiles \judith \capout9 8
10
0 CITY OF BROOKOCENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 23
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV EBHC ADMINISTRATION 660
4100 Wages Regular Employees 0 87,206 108,379 72,211 110,513 110,513
4112 Overtime Regular Employee 0 77 0 75 0 0
4130 Wages Part -time Employees 0 13,027 12,054 12,563 16,616 16,616
4133 Vacation Pay 0 5,513 0 4,793 0 0
4134 Holiday Pay 0 4,213 0 2,730 0 0
4135 Sick Leave Pay 0 4,492 0 3,430 0 0
Salaries and Wages TOTAL 0 114,528 120,433 95,802 127,129 127,129
4142 PERA Coordinated Plan 0 4,868 6,238 4,955 6,585 6,585
4146 FICA 0 8,697 9,213 7,445 9,725 9,725
4150 Employee Benefits 0 6,831 11,226 7,494 13,206 13,206
4151 Health Insurance 0 1,531 0 0 0 0
4152 Life Insurance 0 10 0 0 0 0
4153 Dental Insurance 0 165 0 15 0 0
4154 Workers Comp Insurance 0 174 694 571 773 773
4158 Disability Insurance 0 257 269 215 285 285
Fringe Benefits TOTAL 0 22,535 27,640 20,696 30,574 30,574
4220 Operating Supplies 0 0 0 0 300 300
4223 Cleaning Supplies 0 0 0 0 250 250
4224 Clothing & Personal Equip 0 0 0 0 100 100
4225 Shop Supplies 0 0 0 0 100 100
0 czzY OF BROOKL
MANAGER RECOMD BUDGET WORKSHEET BY ozvISzOm Page z«
1999 oD000T
1999 1999
Object Code a Description 1996 1997 1998 AS OF Dspr MANAGER
Division Code a Description ACTUAL a[zoAL BUDGET 10/31/98 xE0DESzDo 8DC0mmEmDCD
4226 Chemical Products O O O 0 I00 lUO
4227 Safety Supplies O 0 O 0 50 50
4230 Repair a Maiut Supplies O O 8 0 350 350
4231 Equipment Parts o o o n zOo zoo
4233 Building Repair Supplies n o o 0 soo 300
�
� uzss Landscaping Materials o u o n soo SOo
�
� uza« Signs & Striping Material o o o n 200 zoo
4240 Small Tools o n U o so 50
Supplies TOTAL 0 0 O U 2,400 2,408
4313 Audit & Financial Service 0 2,128 2.240 2 2 2
iPurchased Services TOTAL 0 2,128 2,240 2,200 2,600 2,608
4380 Repair & waiot Contract U o O o 300 380
e382 Equipment Repair a maiot n n o O zOO 300
'
�
4397 Logio Charges o o 5 4,558 5 5
Repair Rental a mniot zozuL o n 5,2e2 4,558 5,960 5,960
*«oo Other Contractual Service o n n o o z �
� .
0�be Contractual s c0za� n O V o 2 SOO 2 SOO �
� r ery , ' �
ueoz Electric Service 0 n o o 2,500 2
�
4484 Water Service o n 0 U zoo zoo �
4485 Sanitary Sewer Service o n o o zso zsV
�
�
CITY OF BROOKLOCENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 25
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
4487 Solid Waste Disposal 0 0 0 0 500 500
,Utilities TOTAL 0 0 0 0 3,450 3,450
4520 Buildings 0 0 0 0 15,000 0
4550 Furniture & Fixtures 0 0 0 0 2,250 2,250
Capital Outlays TOTAL 0 0 0 0 17,250 2,250
4702 Administrative Sery Trans 0 52,797 62,767 52,310 58,545 58,545
Administrative Service TOTAL 0 52,797 62,767 52,310 58,545 58,545
EBHC ADMINISTRATION TOTAL 0 191,988 218,322 175,566 250,408 235,408
I
CITY OF BROOKLOENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 26
1999 BUDGET
1999 1999
Object Code & Description 1996 1997 1998 AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 10/31/98 REQUESTED RECOMMENDED
DIV UNDEFINED 999
4920 Depreciation Expense 332,586 378,615 0 0 0 0
Depreciation TOTAL 332,586 378,615 0 0 0 0
UNDEFINED TOTAL 332,586 378,615 0 0 0 0
EARLE BROWN HERITAGE CTR TOTAL 2,824,076 2,876,438 2,900,842 2,193,884 3,310,979 3,081,652
City of Brooklyn Center
A great place to start. A great place to stay.
MEMORANDUM
TO: Mayor Kragness, Councilmembers Carmody, Hilstrom, Lasman, and Peppe
FROM: Michael J. McCauley, City Manager
DATE: November 25, 1998
SUBJECT: Golf Course Budget: 1998
As previously reported to you, the golf course had greatly reduced revenues during the spring of
this year due to the construction of the storm water ponds and associated structures. Since the
debt owed by the golf course was restructured beginning in 1998 to eliminate interest on the loan,
it was felt appropriate not to seek reimbursement from the Capital Improvement Fund for this
lost revenue experienced by the golf course. The evaluation also indicated that the golf course
appeared to be on course to have an operating profit. Now that we are at year end, the golf
course will show an operating profit but will be slightly below the amount of money necessary to
make the entire principle only payment on the loan programmed for 1998. It would be our
recommendation that the amount of principle due in 1998 be reduced by $30,000. In this
fashion, there would be no transfer from the Capital Improvement Fund due to the lost revenue
associated with construction and the full amount of principle would be paid by the golf course,
but with $30,000 being deferred from 1998 and adding $2,000 per year in additional payments
starting in 2003. This would modify Centerbrooks Financial Plan.
6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300
Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494
An Affirmative Action /Equal Opportunities Employer
Centerbrook Golf
Course
1999 Financial Plan
Prepared for
Brooklyn Center City Council
by
Community Activities, Recreation and Services Department
October 16, 1998
ERBROO.K
wMpvlNCmvlsa ` '.
Centerbrook Golf Course is a nine hole, par three course owned by the City of Brooklyn Center.
It was built in 1986 -87 with a $1,100,000 loan and $600,000 grant from the Capital
Improvements Fund. It opened for business in the Spring of 1988.
The golf course was considered for construction after a feasibility study, prepared in 1980 by
Brauer and Associates, concluded that the course could recoup its construction cost after 20 years
of operation. A staff report prepared just prior to the final decision to construct the facility came
to a similar conclusion, although an interim study had determined that actual construction costs
were expected to be considerably greater than estimated in the Brauer study. The $1.1 million
construction loan was estimated to be the limit the course could debt service over 20 years, and
the balance of the construction costs were financed by a grant from the Capital Improvements
Fund.
In the ten years of the course's operation, the financial picture has changed. Most notably, the
construction of both public and private golf courses has continued at a rapid pace, changing the
market considerably. Both the Brauer study, and the staff report updating that study believed that
about 40,000 rounds played annually was an achievable goal. The study indicated this standard
would be reached after about ten years of operation. As the following table indicates, actual
rounds played varies, but has stabilized at between 34,000 - 36,000 rounds annually. Substantial
future growth remains unlikely.
This market limitation obviously limits the amount of revenues available, leaving rate increases as
one of the few sources of additional revenue. Currently, fees are in the top 25 percent of fees
charged at similar facilities.
Of particular concern since the construction of Centerbrook was the lack of a capital reserve. The
Brauer study had identified the need for an annual contribution to a capital reserve. However, no
reserve was created, under the expectation that future needs would be financed from the Capital
Improvements Fund until the Golf Course Fund was generating a consistent profit.
In addition to the lack of a capital reserve, much of the maintenance equipment originally
purchased for golf course maintenance was used, resulting in a shorter useful life than would be
expected. As a result, for years in which there was an operating loss, or when an unexpected
capital expenditure or equipment replacement occurred, the Golf Course Fund had no operating
reserve from which to draw, and thus borrowed from the Capital Improvements Fund. The lack
of an equipment reserve was mitigated in 1994 by the establishment of the Central Garage Internal
Service Fund, which creates an equipment replacement reserve via the central garage charges
included in the operating expenditures.
As Table 1 shows, these factors resulted in very little progress being made to retire the principal,
although in most cases the full interest payment was made.
Table 1
1986 Estimate of Annual Rounds and Principal Paid
Compared to Actual
Rounds Principal Payment
Year Expected Actual Expected Actual
1988 25,000 25,288 $0 $0
1989 27,000 28,422 $11,000 $0
1990 29,000 32,232 $37,000 $0
1991 30,000 36,172 $48,000 $30,000
1992 33,000 34,641 $63,000 $40,000
1993 34,000 32,091 $70,000 $0
1994 35,000 33,278 $74,000 ($70,000)
1995 36,000 32,257 $83,000 ($11,500
1996 36,500 34,429 $89,000 $11,500
1997 39,000 35,448 $94,000 $13,410
Totals 324,500 324,258 $569,000 $13,410
While future revenue growth is limited, and the future capital needs require address, on a more
positive side, operating expenditures are relatively lean. Over the past few years, golf course
operations have been scrutinized to identify operating savings or efficiencies. Some additional
savings and efficiencies may still be gained. However, it is expected that these would total no
more than $5- 10,000 annually.
The plan
In 1996 and 1997, the golf course generated sufficient revenues to cover expenses and interest
payments, with a small amount of "profit." At the end of 1997, the Golf Course Fund had a
balance of about $13,410 which could be applied to payment of the loan principal.
Analysis of expected future operating costs and revenues indicated that, as structured in 1997, in
an average year with no capital improvements required, the golf course should be able to make
interest payments. In a good year, profit that is generated could be used to build a reserve from
which to draw in years when weather is poor or to payment of loan principal. However, this does
not address the issue of a capital reserve, nor is it particularly sound management. A plan should
be established that, at worst -case, the debt service should still be made, with average and good
years' profits contributing to a reserve fund.
Efficiencies in management, some additional savings, and identification of new markets can help
manage the variability that weather produces, and reduce the possibility of operating losses.
However, the capital reserve can only be created out of the net income which is now servicing the
debt. After careful review, staff concluded that the only reliable means of creating a capital
reserve was debt restructuring.
A plan was completed as a part of the 1998 budget process that establishes a capital reserve by
making the construction loan interest free. The capital expenditure plan shown in table 2 indicates
an annual contribution of $20,000 which is sufficient to finance expenditures anticipated in the
next several years. This plan also allows for principal payments of between $50,000- 65,000
annually to service the debt. Table 3 shows an amortization schedule sufficient to repay the
interest -free construction loan in 20 years.
Accordingly, the following financial management principles have been implemented:
1. Fees will be established annually so that they remain in the top quartile of peer courses.
The fee's schedule will be reviewed and adjusted annually so the fee structure is similar to
and competitive with peer courses.
2. The construction loan debt is structured to include annual principal payments that do not
exceed $65,000.
3. A capital expenditure reserve is established, budgeting an annual contribution of $20,000.
These principles address the City Council's 1998 goal of providing for operating and future
capital funding needs at the golf course. The attached budget details the anticipated revenues and
expenditures for 1999.
Table 2
Centerbrook Golf Course
Capital Expenditure Plan
1998 1999 2000 2001 2002 2003 2004' 2005'
Clubhouse
Refrigerator $2,000
Carpet $7,000
Hot Water Heater
Tables & Chairs $2,000
Ice Cube Maker
Roof ' $30,000
Window Treatments $1,000
PC $3,000
Air Conditioner
Furnace $5,000
Management Software /Hardware , $5,000
Pro Shop Furnishings $3,000
New
Shed or Add -on to Clubhouse $3,000
Grounds
Pond Erosion 1
Irrigation $40,000
Paths
Wood Bridges $4,000
Garage /Shed Install Gas Line $8,000
Parking Lot Overlay $10,000
Flagpole $1,000
Signs
Fence from 4th Green to Garage I $8,000
$11,000 $13,000 $7,000 $8,000 $45,000 $10,000 $8,000 $30,000
Annual Capital Allocation $20000 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000
1997 Income Available for Reserve $10,000
Capital Reserve $19,000 $26,000 $39,000 $51,000 $26,000 $36,000 $48,000 $38,000
10/19/98
eAeng\govtbldg\glfcourse
BROOKLYN CENTER MUNICIPAL GOLF COURSE
PROJECTIONS AS OF DECEMBER 31, 1997
INTEREST FREE LOAN AMORTIZATION SCHEDULE
Beginning Ending
Principal Annual Principal
Year Balance Payment Balance
1998 1 1,150,000 50,000 1,100,000
1999 2 1,100,000 50,000 1,050,000
2000 3 1,050,000 50 1,000,000
2001 4 1,000,000 50,000 950,000
2002 5 950 50,000 900,000
2003 6 900,000 55,000 845,000
2004 7 845 55,000 790,000
• 2005 8 790,000 55,000 735,000
2006 9 735,000 55,000 680,000
2007 10 680,000 55,000 625,000
2008 11 625,000 60,000 565,000
2009 12 565,000 60,000 505,000
2010 13 505 60,000 445,000
2011 14 445 60,000 385
2012 15 385 60,000 325,000
2013 16 325,000 65,000 260,000
2014 17 260,000 65,000 195,000
2015 18 195 65 130,000
2016 19 130 65,000 65,000
2017 20 65 65,000 0
1,150,000
MEMORANDUM
TO: Michael J. McCauley, City Manager
Y tY g
FROM: Charlie Hansen, Finance Director C H
DATE: November 24, 1998
SUBJECT: Sanitary Sewer Discount for Senior Citizens
The auditor's 1997 letter on administrative and operating matters recommended that the City
should annually review any discounts from its regular revenues. The City doesn't offer very
many discounts off of its regular fees for services, but probably the most significant one is
the senior citizen discount on the sanitary sewer rate.
This discount originated in the 1970s with a study which found that the average household
headed by a senior citizen used only 55 % of the water that the average of all households in
Brooklyn Center used. A 1985 study confirmed the earlier study. The major component of
the sewer system costs is the fee charged by the Metro Council Environmental Services for
waste water discharge. The MCES meters this discharge in the millions of gallons and
adjusts the City's fee accordingly.
Since there is this correlation between the water used and the City's cost of providing sanitary
sewer service, it was decided to set a senior sanitary sewer rate at 55 % of the regular sanitary
sewer rate. The discounted senior rate has been adjusted every time the regular sanitary
sewer rate has been increased so that it continues to be 55 % of the regular rate.
The auditor's recommendation that a discount be evaluated annually is to some extent
premised on a notion that the rates being charged in the utility are independent of each other.
The rates used by the City are driven by determining the revenue needed to sustain planned
operating costs and capital expenditures. Using this method to establish rates, no individual
rate impacts the net revenue received by the utility. That is, the regular residential rate is
calculated based on the amount of revenue necessary from residential users, given the number
of senior residential rate users. That is, if the senior rate were eliminated, the net effect
would not be an increase in revenue to the sanitary sewer utility, but rather a slight reduction
in the quarterly rate charged all other residential users. If we assume that overall rates would
not decrease if there were a single residential rate, then for the 2,184 senior accounts, an
additional $46,672 per quarter or $186,688 per year in additional revenue could be achieved.
However this revenue would exceed the amount required by the utility upon which the rates
were established in the first instance. Thus elimination of the senior rate would result in a
. decreased rate rather than increased revenues.
MEMORANDUM
i
TO: Michael J. McCauley, City Manager
FROM: Charlie Hansen, Finance Director CH
DATE: November 24, 1998
SUBJECT: Enterprise Fund Cash Balance Targets
One of the goals for the 1999 budget process is to develop targets for the cash balances to
be maintained in each of the City's enterprise funds. These targets are intended to provide
the cash needed for future operational and capital needs of each fund and establish a `
benchmark for evaluating the fund's current performance.
The City's auditors have often cited the accumulated depreciation as a valid benchmark for
cash. Even when cash equal to accumulated depreciation is maintained, it typically only
pays for part of the cost of a replacement asset due to the effect of inflation since the
original asset was purchased.
While accumulated depreciation is a good starting point, some enterprise funds have
different operating or capital needs which require further development of a benchmark.
If the pattern of operating revenues and expenses are uneven throughout the year, they may
create a period during which expenses are paid out without matching revenues. A cash
balance is needed to carry through this period.
If the capital needs of an enterprise fund are being met on a pay as you go method, but
they are paid out in the opening months of a year, the cash must be on hand at the end of
the preceding year. In other cases, a particular fund might build up cash for several years
in anticipation of a large capital project. These circumstances may create a need for cash
balances which are larger than the accumulated depreciation.
Other times, it is the intent of the City that certain capital projects will be funded by means
of bond issues when, and if, they are replaced. In these cases, it may not be appropriate
in include accumulated depreciation on these assets in the target for cash balances. The
particular circumstances of each enterprise fund are discussed as follows:
RECYCLING FUND
The services of this fund are provided by an outside contractor. Revenues from customers
and payments to the contractor happen at very steady rate throughout the year. The fund
has no capital assets to depreciate or replace.
As of December 31, 1997, there was a cash balance of $60,341. This represents almost
30% of operating revenues and is more than adequate operating cash. Rates are currently
set with the objective of breaking even. There is no reason to draw down the cash balance
since it is so small in relation to rest of the City's financial resources and needs.
WATER UTILITY FUND
The auditor's standard of accumulated depreciation would require an unreasonably large
cash balance of $4,380,284. Certain large structures, such as water towers, will be
financed by the sale of bonds when they need replacement. Other assets, such as water
mains and lines, are being financed out of the surplus of operating revenues over operating
expenses each year. This is shown on the rate study as "Available Capital Contribution"
and runs about $400,000 per year.
Several factors have been identified as valid for this fund's cash balance. The available
capital contribution is derived from a full year's operations. Most capital projects are
undertaken during the summer and may be complete in the third quarter. This can be
compensated for by a cash balance of $100,000.
Another factor is the possibility that construction bids could come in over budget some
year. The planned capital outlays multiplied by 10 % to 15 % for high bids requires another
$100,000 in the cash balance.
An emergency repair which would have to be done immediately and wouldn't be covered
by insurance. Such a repair could be the collapse of a well. The Engineering Department
estimates that replacing a well could cost $1,500,000.
Totaling results in a cash balance need of $1,700,000 for the Water Utility Fund.
•
SANITARY SEWER FUND
The auditor's standard of accumulated depreciation would require an unreasonably large
cash balance of $2,539,662. Assets such as lift stations and sewer mains and lines are
being financed out of the surplus of operating revenues over operating expenses each year.
This is shown on the rate study as "Available Capital Contribution" and runs from about
$360,000 up to $790,000 per year.
Several factors have been identified as valid for this fund's cash balance. The available
capital contribution is derived from a full year's operations. Most capital projects are
undertaken during the summer and may be complete in the third quarter. This can be
compensated for by a cash balance of $100,000.
Another factor is the possibility that construction bids could come in over budget some
year. The planned capital outlays multiplied by 10 % to 15 % for high bids requires another
$100,000 in the cash balance.
An emergency repair could have to be done immediately which wouldn't be covered by
insurance. Such a repair could be the failure of a major lift station. The Engineering
Department estimates that replacing one could cost $550,000.
Totaling results in a cash balance need of $750,000 for the Sanitary Sewer Fund.
•
STORM DRAINAGE FUND
This fund is operationally quite different from the previous two utilities. Its operating
expenses represent a comparatively small percentage of its revenues. The large operating
surplus is used to fund major capital outlay projects and debt service on bonds. It
currently has a relatively small amount of accumulated depreciation, but over the long term
that will grow to be comparable to the sanitary sewer fund's accumulated depreciation.
Several factors have been identified as valid for this fund's cash balance. The available
capital contribution is derived from a full year's operations. Most capital projects are
undertaken during the summer and may be complete in the third quarter. This can be
compensated for by a cash balance of $200,000.
Another factor is the possibility that construction bids could come in over budget some
year. The planned capital outlays multiplied by 10 % to 15 % for high bids requires another
$100,000 in the cash balance.
Principal and interest debt service payments on bonds are due on February 1 of each year.
This requires that $240,000 be on hand on December 31 of the preceding year.
• These factors combine to create a need for a cash balance of $540,000.
• MEMORANDUM
TO: Michael J. McCauley, City Manager
FROM: Charlie Hansen, Finance Director G H
DATE: November 25, 1998
SUBJECT: Utility Billing Collection Procedures
In 1997, the City Council approved a change in procedure to use special assessment to the
property taxes as a primary method of collection of delinquent utility bills instead of shutting
off water service. One full special assessment cycle was completed in 1997. Two special
assessment cycles were undertaken in 1998 as an experiment to determine the most efficient
number of cycles to do in a year. The City Council requested a report on the results.
The main motivation behind this policy change was to improve customer service. I feel this
has definitely been achieved. The City's customers are not being deprived of an essential
service. Hostile contacts between the staff and the public have been vastly reduced. The
• possibility of violent confrontations at the time water is actually shut off has been all but
eliminated.
Neither procedure seems to have a clear advantage in motivating customers to pay on time.
I suspect that most of the same individuals who were delinquent time after time under the shut
off procedure are still delinquent time after time under the special assessment procedure.
The total customer accounts receivable in the utility funds increased from $264,336 at the end
of 1995 to $258,893 at the end of 1996, and $301,367 at the end of 1997. The current
balance as of November 24, 1998 is $290,445. This may reflect a combination of rate
increases, normal fluctuations in water usage, and customers being more willing to let their
delinquent balance be assessed. Some increase was expected and the $30.00 certification fee
was intended to offset lost interest revenue as well as other costs.
It was projected that the maintenance staff would save time and the Finance staff would use
about the same time to do the special assessment procedure compared to the previous policy
relying on shutting off water service. Actual time savings appear to be about as projected.
The number of delinquent accounts entering into each special assessment cycle has been
fairly constant, with no significant increase or decrease. For current customers, a minimum
i delinquent balance of $60.00 is required before the account is included at the beginning of
• the process. Subsequent partial payments result in a few smaller balances on the final run.
It is necessary to make decisions on the process for 1999. Attached is a calendar depicts
two assessment cycles just as there were in 1998. This prevents balances on the utility
billing system from becoming as large as they do with only one special assessment cycle.
Large balances are a problem at the time of sale of a house and when customers declare
bankruptcy.
I am recommending that the City Council approve the schedule for doing two special
assessment cycles in 1999, according to the attached calendar.
•
•
CITY OF BROOKLYN CENTER
UTILITY ACCOUNT SPECIAL ASSESSMENT CALENDAR FOR 1999
1999 1999
FIRST SECOND
ACTION ASSESSMENT ASSESSMENT
Mail original utility
bill on or before 12/2/98 6/2/99
Mail delinquent utility
bill on or before 1/6/99 7/7/99
Delinquent utility bill
due on or before 1/27/99 7/28199
Letter sent out to warn customer 1/29/99 7/30/99
of upcoming special assessment
• Certification cut -off date
(accounts pended by) 2/1/99 7/30/99
Mail notice of public hearing to
property owner and
Notice of public hearing must be
published in official newspaper
Request levy number 2/17199 8/25/99
Public hearing 3/8/99 9/13/99
Deadline for prepayment
without additional interest 4/7/99 10/13/99
Deadline for prepayment to avoid
inclusion on next year's taxes 11/30/99 11/30/99
• Deliver final certification levy
roll to Hennepin County 11/30/99 11/30199
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