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HomeMy WebLinkAbout1998 03-09 CCM Regular Session MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION MARCH 9, 1998 CITY HALL CALL TO ORDER [FORMAL OPEN FORUM The Brooklyn Center City Council met in informal open forum and was called to order by Mayor Myrna Kragness at 6:45 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, and Robert Peppe. Also present: City Manager Michael J. McCauley, Assistant City Manager Jane Chambers, Director of Public Works Diane Spector, City Attorney Charlie LeFevere, City Clerk Sharon Knutson, and Recording Secretary Mary Schendel. Councilmember Kay Lasman was attending a conference and excused from this evening's meeting. INFORMAL OPEN FORUM Nevin Hench, representing the residents of Shingle Creek Tower, 6125 Shingle Creek Parkway, requested a meeting with the City Council to discuss concerns the residents have with the proposed buyer of Shingle Creek Tower. City Manager McCauley recommended Monday, March- 0, 1998, at 7 p.m. It was Council consensus to set a general work session for Monday, March 30, 1998, at 7 p.m. and include a discussion with the residents of Shingle Creek Tower. Jim McCloskey, representing the Brooklyn Center Prayer Breakfast, requested the Mayor to proclaim the annual Prayer Breakfast which is scheduled for April 25, 1998. Mayor Kragness asked Mr. McCloskey to submit the proclamation to the City Clerk. ADJOURN INFORMAL OPEN FORUM A motion by Councilmember Carmody and seconded by Councilmember Peppe to adjourn informal open forum at 6:52 p.m. passed unanimously. INVOCATIQN1 Jim McCloskey offered the invocation. 3/9/98 -1- CALL TO ORDER REGULAR BUSINESS MEETING The Brooklyn Center City Council met in regular session and was called to order by Mayor Myrna Kragness at 7:01 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, and Robert Peppe. Also present: City Manager Michael J. McCauley, Assistant City Manager Jane Chambers, Director of Public Works Diane Spector, City Engineer Scott Brink, Finance Director Charlie Hansen, City Attorney Charlie LeFevere, City Clerk Sharon Knutson, and Recording Secretary Mary Schendel. Councilmember Kay Lasman was attending a conference and excused from this evening's meeting. COUNCIL REPORT Councilmember Carmody reported that she attended the Legislative Conference at the League and will provide the City Council with an update at the March 16, 1998, work session. APPROVAL OF AGENDA AND CONSENT AGENDA Councilmember Carmody requested item no. 61, rental license for 3206 Thurber Road, be removed from the consent agenda and added as item no. 7.e and to add item no. 8.I to be Discussion Regarding Notification of Parking Improvements. A motion by Councilmember Carmody and seconded by Councilmember Peppe to approve the agenda and consent agenda as amended passed unanimously. APPROVAL OF MINUTES A motion by Councilmember Carmody and seconded by Councilmember Peppe to approve minutes of the February 23, 1998 -- Regular Session as printed passed unanimously. APPROVAL OF APPLICATION FOR AUTHORIZATION FOR AN EXEMPTION FROM. LAWFUL GAMBLING LICENSE SUBMITTED BY METRO CHAPTER OF THE MINNESOTA WATERFOWL ASSOCIATION A motion b Councilmember y Carmody and seconded by Councilmember Peppe to approve application for authorization for an exemption from lawful gambling license submitted by Metro Chapter of the Minnesota Waterfowl Association for an event to be held at the Minneapolis Hilton, 2200 Freeway Boulevard, passed unanimously. 3/9/98 _2_ SET COUNCIL RETREAT DATE FOR FRIDAY. AUGUST 14. 1998. AT EARLE BROWN HERITAGE CENTER A motion by Councilmember Carmody and seconded by Councilmember Peppe to approve the Council retreat date for Friday, August 14, 1998, at 1 p.m. at Earle Brown Heritage Center passed unanimously. RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A JOINT POWERS PURCHASIN A GR FEMENT WITH THE CI OF ST. PAUL RESOLUTION NO. 98 -35 Member Carmody introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A JOINT POWERS PURCHASING AGREEMENT WITH THE CITY OF ST. PAUL The motion for the adoption of the foregoing resolution was duly seconded by member Peppe and passed unanimously. RESOLUTION APPROVING PLANS AND SPECI FICATIONS AND AUTHORIZING ADVERTISEMENT FORBIDS. IMPROVEMENT PROJECT NO. 1998-08. CONTRACT 1998 -C.. REFORESTATION OF 1997 STREET IMPROVEMENT PROJECT AREAS RESOLUTION NO. 98 -36 Member Carmody introduced the following resolution and moved its adoption: RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FORBIDS, IMPROVEMENT PROJECT NO. 1998-08, CONTRACT 1998 -C, REFORESTATION OF 1997 STREET IMPROVEMENT PROJECT AREAS The motion for the adoption of the foregoing resolution was duly seconded by member Peppe and passed unanimously. LICENSES A motion by Councilmember Carmody and seconded by Councilmember Peppe to approve the following list of licenses passed unanimously. GARBAGE COLLECTION VEHICLE Aspen Waste Systems, Inc. 2523 Wabash Ave., St. Paul 3/9/98 -3- MECHANICAL SYSTEMS Minnegasco 700 West Linden Ave., Minneapolis Pete's Repair, Inc. 88335 Xylon Ave. N., Brooklyn Park Pfiffner Heating and Air Conditioning 6301 Welcome Ave. N., Brooklyn Park Rouse Mechanical, Inc. 2916 Nevada Ave. N., New Hope Total Heating and A/C, Inc. 3307 Vera Cruz Ave. N., Crystal RENTAL DWELLINGS Initial: Johnson Management Company Hi Crest Apartments Roland Scherber 1600 69th Ave. N. Bruce Waage 4100 Lakebreeze Ave. N. Renewal: Eugene Hanauska 6538 Brooklyn Blvd. SIGN HANGER Arrow Sign and Awning, Inc. 13735 Aberdeen St. NE, Ham Lake PUBLIC HEARINGS REGARDING PROPOSED IMPROVEMENT PROJECT NOS. 1998 - 01.02. AND 03. BELLVUE NEIGHBORHOOD STREET. STORM 1)R.A,1NAGE. AND UTILITY IMPROVEMENTS, Director of Public Works Spector presented the proposed projects (Improvement Project Nos. 1998- 01, 02, & 03) for the following streets: 4th Street, Camden, Bryant, Colfax, and Dupont Avenues, all between 53rd Avenue North and 55th Avenue North; and 55th Avenue North between Irving Avenue North and 4th Street. The proposed improvements can generally be described as follows: replacement of the existing streets with new bituminous surfacing and concrete curb and gutter, storm sewer installation, repair and replacement of existing sanitary sewer mains, some spot replacements of water main facilities, and street light replacements. It is also the intent at this time to include within the project, the construction of a new street temporarily named 53rd Way, as part of the 53rd Avenue Development and Linkage Project, and update Bellvue Park. The unresolved issues of street width on Dupont Avenue North and the relocation of the bus route on Bryant Avenue North to Dupont Avenue North were discussed. Councilmember Carmody inquired about surveys to residents and a tentative date they would be mailed. Public Works Director Spector responded that surveys would be submitted to the public March 10 or March 11, 1998. Councilmember Peppe was concerned about the return of the feasibility report by NSP in regard to power designation. 3/9/98 -4- AMENDED Director of Public Works Spector stated the Department of Public Works is waiting for the reply. Councilmember Hilstrom inquired about the changed bus route, and how the City would work with MCTO to change the route. Director of Public Works Spector answered that MCTO works with and advises the affected City when a change in bus routing occurs. A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to open the public hearing passed unanimously. Carroll Howland, HCM Investments, explained she owned two properties and inquired about an increase in assessed taxes if the Improvement Project would go over budget. City Manager McCauley responded the assessment is a flat amount and would remain the same even if the project cost changed. Fran Golub, 5307 Bryant Avenue North, had concerns about new construction that would possibly have backyards facing the front of her home. Councilmember Carmody explained that neighborhood meetings would address her concerns and asked Ms. Golub for her address and phone number to contact her concerning dates for a meeting in her neighborhood. Mayor Kragness also reiterated this information. Tom Gasman, 5344 Camden Avenue North, spoke of concerns regarding electrical wires interfering with trees in the neighborhood. Public Works Director Spector replied to this issue and explained improvements in this area would not change the general special assessment. Councilmember Peppe agreed NSP wires were an issue as redevelopment continues. Steve Swanson, 5412 Colfax Avenue North, raised questions about the inconvenience of street construction. Mayor Kragness explained about the many contractors needed for this type of project, thus prolonging the time necessary for completion. City Engineer Brink answered Mr. Swanson's concerns with an explanation of the steps needed. Luke and Rose Tabara, 5325 Camden Avenue North, raised `questions about the design of the new road, completion date, name of the project manager, date for public opening of the bidding process, fence maintenance, and weed control. Public Works Director Spector and City Engineer Brink responded to their concerns. 3/9/98 -5- Judy Robeck -Erb, 1424 55th Avenue North, was troubled by the cost of the assessment. Mayor Kragness urged her to check into deferred payments available to residents of Brooklyn Center. Lee Olson, 5330 Colfax Avenue North, spoke of concerns and special needs of the elderly during construction. He stated a second Stop sign for east and west traffic was needed at 56th and Colfax and 55th and Dupont. City Engineer Brink answered the contractor is required to maintain access to residents. Mr. Brink said the City is in the process of accessing traffic and speed `counts at these areas. Donald Strauch, 520 55th Avenue North, had concerns about sewer work and property line issues. City Engineer Brink responded to these concerns. Clint Hester, 5441 Bryant Avenue North, asked about underground sprinklers being. destroyed by construction. City Engineer Brink assured Mr. Hester any destroyed property would be repaired and that the contractor would be in touch with the residents. Thomas Nyberg, 5350 Dupont Avenue North, inquired about the curbing being used for this construction project. Public Works Director Spector and City Engineer Brink answered with information about zoning ordinances, matching curbing that already exists and to communicate with the City any special concerns Mr. Nyberg would have concerning curbs to be installed. Chuck Lenthe, 7007 Irving Avenue North, had questions about funding for underground electrical service lines, explanation of sewer problems, percentage being assessed, etc. Public Works Director Spector and City Engineer Brink explained replacement of sewer and electrical systems and the percentage assessed to residents. Phil Cohen, 5501 Humboldt Avenue North, urged approval of the improvement project and stated it was well worth the investment. Jack Kramer, 55th and Humboldt Avenue North, stated he was in favor of the improvement project. Carroll Howland, HCM Investments, encouraged people to came the public meetings, and said she also is in favor of the improvement project. Donald Mich, 5406 Bryant Avenue North, stated his concern over his brick driveway. 3/9/98 -6- City Engineer Brink responded that this could be resolved through communication with the contractor, the City Engineer, and Mr. Mich. Stan Waletko, 5323 Camden Avenue North, stated he is against this project. He is satisfied with water drainage and lighting in his neighborhood. He has concerns about golf balls and baseballs entering his yard from the adjacent park. He stated his preference for a 12 -foot fence surrounding the park. Public Works Director Spector responded to Mr. Waletko's concern with the information that he should call the Police Department if he thought the regulations at the park were being violated. Ed Weber, 5301 Colfax Avenue North, registered his concerns about the type of curbing the City was installing and gave reasons for round curbing. Mayor Kragness responded that uniformity is best for the looks of the city. Dan Remiarz said he would like the project's cost "nailed down" before bids are taken. 0 Public Works Director Spector said project design is 99% complete, with the width of Dupont Avenue North still unresolved. A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to close the public hearing passed unanimously. RESOLUTION ORDERING IMPROVEMENTS. APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS. IMPROVEMENT PROJECT NOS. 1998- 01.02. AND 03. BELLVUE NEIGHBORHOOD STREET. STORM DRAINAGE. AND UTILITY IMPROVEMENTS RESOLUTION NO. 98 -37 Member Carmody introduced the following resolution and moved its adoption: RESOLUTION ORDERING IMPROVEMENTS, APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS, IMPROVEMENT PROJECT NOS. 1998- 01, 02, AND 03, BELLVUE NEIGHBORHOOD STREET, STORM DRAINAGE, AND UTILITY IMPROVEMENTS The motion for adoption of the foregoing resolution was duly seconded by Councilmember Hilstrom and passed unanimously. Councilmember Carmody reminded residents the City will work with them throughout this process. 3/9/98 -7- Mayor Kragness reiterated the availability of a senior deferral plan and to contact the City for details. REGARDING PROPOSED IMPROVEMENT PROJECT NOS. 1998 - 04.05. AND 06. ST. AL'S NEIGHBORHOOD STREET. STORM DRAINAGE. AND UTILITY IMPROVEMENTS Director of Public Works Spector presented the proposed projects (Improvement Project Nos. 1998- 04, 05, & 06) including roadway, storm drainage, and utility improvements for the St. Al's Neighborhood, more specifically the following streets: Grimes and Halifax Avenues between 69th Avenue North and 71st Avenue North; Indiana Avenue between 69th Avenue North and 70th Avenue North; and 70th Avenue North between Brooklyn Boulevard and Halifax Avenue North. The proposed improvements can generally be described as follows: replacement of the existing streets with new bituminous surfacing and concrete curb and gutter, storm sewer installation, repair and replacement of existing sanitary sewer mains, some spot replacements of water main facilities, and street light replacements. Councilmember Carmody had questions concerning traffic flow during construction. Public Works Director Spector responded with information to develop a plan to keep access to church entrances open while streets are under construction. A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to open the public hearing passed unanimously. Julie Berg, 6944 June Avenue North, expressed concern about potential development occurring on the west side of June. She requested contact with the developer, Dave Nelson, and whether she should be assessed full value on her home, considering it may be demolished. City Manager McCauley explained the City allows corner properties to choose one street for assessment and he suggested Ms. Berg could elect to defer assessment until June Avenue is repaired. Councilmember Carmody also suggested Ms. Berg choose deferment of assessment. Mayor Kragness asked Ms. Berg to give her phone number to City Manager McCauley. A motion by Councilmember Carmody and seconded by Councilmember Peppe to close the public hearing passed unanimously. RESOLUTION QRDF_,RINr IMPR.OVEMFNTS ,APPROVING PLANS AND SPECIFICATIONS. AND AUTHORIZING ADVERTISEMENT FOR BIDS, IMPROVEMENT PROJECT NOS. 1998 04.05_ A 06. ST. AL'S NF IGHROIHOOn ST STORM DRAINAGE, AND UTILITY IMPROVEMENTS RESOLUTION NO. 98-38 3/9/98 -8- Member Hilstrom introduced the following resolution and moved its adoption: RESOLUTION ORDERING IMPROVEMENTS, APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS, IMPROVEMENT PROTECT NOS. 1998- 04, 05, AND 06, ST. AL'S NEIGHEORHOOD STREET, STORM DRAINAGE, AND UTILITY IMPROVEMENTS The motion for adoption of the foregoing resolution was duly seconded by Councilmember Carmody and passed unanimously. Councilmember Carmody reminded the audience to look to the City newsletters for information. REGARDING RESOLUTION CERTIFYING SPECIAL ASSESSMENTS FOR DELINQUENT PUBLIC UTILITY SERVICE ACCOUNTS TO THE HENNEPIN COUNTY TAX ROLLS, City Manager McCauley explained this is the biannual certification of utility accounts. The purpose of the resolution is to certify these assessments to the Hennepin County tax rolls. The property owners whose accounts are delinquent have been notified of the status of their accounts by first class mail in accordance with City ordinances and state statutes. Councilmember Hilstrom raised a question regarding the amount of unpaid accounts. Mayor Kragness asked about the procedure used for delinquent accounts. Finance Director Charlie Hansen responded with information relating to the process used to help residents become aware of their unpaid accounts. A motion by Councilmember Hilstrom and seconded by Councilmember Carmody to open the public hearing passed unanimously. No public input was offered. A motion by Councilmember Peppe and seconded by Councilmember Carmody to close the public hearing passed unanimously. RESOLUTION CERTIFYING SPECIAL ASSESSMENTS FOR DELINOUENT PUBLIC UTILITY SERVICE AC( OUNTS TO THE HENNEPIN COUNTY TAX ROLLS RESOLUTION NO. 98 -39 Member Hilstrom introduced the following resolution and moved its adoption: RESOLUTION CERTIFYING SPECIAL ASSESSMENTS FOR DELINQUENT PUBLIC UTILITY SERVICE ACCOUNTS TO THE HENNEPIN COUNTY TAX ROLLS 3/9/98 -9- I The motion for adoption of the foregoing resolution was duly seconded by Councilmember Carmody and passed unanimously. REGARDING PROPOSED 1998 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM City Manager McCauley outlined the uses to which Community Development Block Grant program funds may be used and examples of what cities in Hennepin County are doing with Community Development Grant Funds. Mr. McCauley recommended that the City Council approve a budget which may be amended later upon notice and public hearing. Should the Greater Minneapolis Metropolitan Housing Corporation (GMMHC) be able to set up a fully functional housing resource center to serve the four cities that would be participating, there are programs that may be available to Brooklyn Center residents for fixing up their homes. This type of program may address the needs to assist people in accessing money for exterior home improvement projects. Mr. Bublitz has also advised that Hennepin County has a community fix -up fund that has some potential to be targeted for use in particular neighborhoods. A motion by Councilmember Hilstrom and seconded by Councilmember Carmody to open the public hearing passed unanimously. Sharon Johnson, Executive Director of Community Action for Suburban Hennepin, outlined information presented to the Council and requested funding in the amount of $6,000. Mayor Kragness asked when Community Action for Suburban Hennepin was established. Ms. Johnson replied in 1985, and in 1992 they established a housing program. Ms. Johnson asked that Staff and Council reconsider a recommendation for funds for CASH. Councilmember Hilstrom stated the Council may possibly discuss the item at a later date in conjunction with the deferred loan program. Kitty Engle introduced herself as the new Director of the HOME program. She thanked the Council and City for the funding received. A motion by Councilmember Hilstrom and seconded by Councilmember Carmody to close the public hearing passed unanimously. RESOI,,t1TIQN APPROVING PROTECTED USE OF FUNDS FOR 1998 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND AUTHORIZING SIGNATURE OF SUBRECIPIF.,NT A(7yRFFMFNT WITH HENNEPIN COUNTY AND ANY THIRD PARTY AGREEMENTS RESOLUTION NO. 98 -40 3/9/98 -10- Member Hilstrom introduced the following resolution and moved its adoption: RESOLUTION APPROVING PROJECTED USE OF FUNDS FOR 1998 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND AUTHORIZING SIGNATURE OF SUBRECIPIENT AGREEMENT WITH HENNEPIN COUNTY AND ANY THIRD PARTY AGREEMENTS The motion for adoption of the foregoing resolution was duly seconded by Councilmember Peppe and passed unanimously. Councilmember Carmody announced that the rehabilitation deferred loan program is currently being discussed at Council work sessions. RECESS The Council recessed at 8:55 p.m. and reconvened at 9:02 p.m. RENTAL LICENSE FOR 3206 THURBER ROAD Councilmember Carmody explained she had been contacted by a resident requesting further information as to the status of this rental property being used as an adult foster home. Rich Theis, 3006 Thurber Road, said residents had a chance to speak with a representative of Hennepin County and she had apparently answered their questions satisfactorily. A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to approve the rental dwelling license for Jeffrey Kelzer, 3206 Thurber Road, passed unanimously. MAYORAL. APPOINTMENTS TO CITY ADVISORY COMMISSIONS Mayor Kragness asked for ratification from Council Members of the following nominations: 1) Stanley Leino, 7118 France Avenue North, to the Financial Commission; and 2) James Lano, 6424 Indiana Avenue North; Christopher Russell, 5312 Lilac Drive North; and Michael VonDelinde, 5312 Boulder Lane to the Housing Commission. A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to ratify the mayoral nominations passed unanimously. RESOLUT AUTHORIZING LEASE AT BOU LEVARD SHOPPING CENTER City Manager McCauley presented information on the proposed lease, renovation, and moving for Boulevard Liquor Store #2. At its work session of January 20, 1998, and at the Council retreat held on February 27, 1998, the City Council discussed options for moving of Liquor Store operations at 6250 Brooklyn Boulevard due to the construction of improved fire facilities on the site. At the 3/9/98 -11- retreat discussion, the Council indicated its willingness to approve a lease agreement with Kraus - Anderson to relocate the store across the street in the Boulevard Shopping Center. The space to be leased is at 6215 Brooklyn Boulevard. City Manager McCauley provided material outlining estimated costs associated with the move to this site. Councilmember Hilstrom stated that in the work session she reported that she was not in favor of the City being in the liquor business and she would be voting no on this resolution. She asked where the money would come from to fund the move. City Manager McCauley responded from the liquor fund revenues. Councilmember Peppe replied he was against a liquor store run by the City but would vote in favor of a two -year extension as had been previously discussed. RESOLUTION AUTHORIZING LEASE AT BOULEVARD SHOPPING CENTER RESOLUTION NO. 98 -41 Member Carmody introduced the following resolution and moved for its adoption: RESOLUTION AUTHORIZING LEASE AT BOULEVARD SHOPPING CENTER The motion was seconded by Councilmember Peppe and passed on a vote of Councilmembers Carmody, Peppe, and Mayor Kragness voting aye; Councilmember Hilstrom voted nay. RESOLUTION ESTABLISHING IMPROVF.,,MF,NT PROJECT NO. 1998 -07. STREET IMPROVEMENTS. 68TH AND ,, EE AVENUES_ ACCEPTING ENGINEER'S FEASI BILITY REPORT AND CALLING FOR AN IMPROVEMENT PROJECT HEARING. DECLARING COST TO BE ASSESSED. AND CALI.,ING FOR AN IMPROVEMENT PROJECT HEARING, DECLARING COST TO BE ASSESSED. AND CALLING FOR A SPECIAL ASSESSMENT HEARING City Manager McCauley explained a feasibility report and preliminary design have been completed for Improvement Project No. 1998 -07. The project was previously initiated by the City Council in August of 1997, and information letters and surveys have been sent to the appropriate property owners. The resolution calls for a public hearing on April 13, 1998, to consider the project, and it is proposed to conduct an Assessment Hearing on the same date concurrent with the public hearing. RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1998 -07. STREET IMPROVEMENTS. 68TH AND LEE AVENUES,. ACCEPTING ENGINEER'S FEASIBILITY REPORT AND CALLING FOR AN IMPROVEMENT PROJECT HEARING. DECLARING COST TO BE ASSESSED. AND CALLING FOR. AN IMPROVEMENT PROJECT HEARING, DECLARING COST TO BE ASSESSED. AND CALLING FOR A SPECIAL ASSESSMENT HEARING 3/9/98 -12- RESOLUTION NO. 98 -42 Member Hilstrom introduced the following resolution and moved for its adoption: RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1998 -07, STREET IMPROVEMENTS, 68TH AND LEE AVENUES, ACCEPTING ENGINEER'S FEASIBILITY REPORT AND CALLING FOR AN IMPROVEMENT PROJECT HEARING, DECLARING COST TO BE ASSESSED, AND CALLING FOR AN IMPROVEMENT PROJECT HEARING, DECLARING COST TO BE ASSESSED, AND CALLING FOR A SPECIAL ASSESSMENT HEARING The motion was seconded by Councilmember Carmody and passed unanimously. REGARDING RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1998 -18. STREET IMPROVEMENTS. JON MARTIN DRIVE. ACCEPTING ENGINEER'S_ FEASIBILITY REPORT AND CA,LI.,ING FOR AN IMPROVEMENT PROJECT HEARING. DECLARING COST TO BE ASSESSED, AND CALLING FOR A SPECIAL ASSESSMENT HEARING City Manager McCauley presented information pertaining to a feasibility report and preliminary design completed for the above referenced project. Mr. McCauley pointed out this was a commercial project and was previously initiated by the City Council in August of 1997. Information letters and surveys have been sent to the appropriate property owners. The resolution calls for a public hearing on April 13, 1998, to consider the project, and it is proposed to conduct an Assessment Hearing on the same date concurrent with the public hearing. RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1998 -18. STREET IMPROVEMENTS. JOHN MARTIN DRIVE. ACCEPTING ENGINEER'S FEASIBILITY, REPORT AND CALLING FOR AN IMPROVEMENT PROJECT HEARING. DECLARING COST TO BE ASSESSED. AND CALUNr FOR. A SPECIAL ASSESSMENT HEARING RESOLUTION NO. 9843 Member Hilstrom introduced the following resolution and moved for its adoption: RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1998 -18, STREET IMPROVEMENTS, JOHN MARTIN DRIVE, ACCEPTING ENGINEER'S FEASIBILITY REPORT AND CALLING FOR AN IMPROVEMENT PROJECT HEARING, DECLARING COST TO BE ASSESSED, AND CALLING FOR A SPECIAL ASSESSMENT HEARING The motion was seconded by Councilmember Carmody and passed unanimously. 3/9/98 -1 3- REGARDING RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1998 -19. STREET IMPROVEMENTS. J AMES AND 67TH AVENU ACCEPTING ENGINEER'S FEASIBILITY REPORT AND CALLING FOR AN IMPROVEMENT PROJECT HEARING. DECLARING COST TO BE ASSESSED. AND CALLING FOR A SPECIAL ASSESSMENT HEARING City Manager McCauley advised that a feasibility report and preliminary design have been completed for the Improvement Project No. 1998 -19. The project was previously initiated by the City Council in August of 1997, and information letters and surveys have been sent to the appropriate property owners. It is proposed to conduct an Assessment Hearing on April 13, 1998, concurrent with the public hearing. RESOLUTION ESTABLISHING I.MPROVEMENT PROJECT NO. 1998 -19. STREET IMPROVEMENTS. JAMES AND 67TH AVENUES. ACCEPTING ENGINEER'S FEASIBILITY REPORT AND CALLING FOR AN IMPROVEMENT PROJECT HEARING. DECLARING COST TO BE ASSESSED. AND CALLING FOR A SPECIAL ASSESSMENT HEARING RESOLUTION NO. 98 -44 Member Hilstrom introduced the following resolution and moved for its adoption: RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1998 -19, STREET IMPROVEMENTS, JAMES AND 67TH AVENUES, ACCEPTING ENGINEER'S FEASIBILITY REPORT AND CALLING FOR AN IMPROVEMENT PROJECT HEARING, DECLARING COST TO BE ASSESSED, AND CALLING FOR A SPECIAL ASSESSMENT HEARING The motion was seconded by Councilmember Carmody and passed unanimously. BROOKLYN COMMUNITY CHAMBER OF COMMERCE REOUEST TO FORM SIGN ORDINANCE TASK FORCE City Manager McCauley reported the Brooklyn Community Chamber of Commerce has submitted a request to form a Sign Ordinance Task Force to review and recommend any necessary changes to the Brooklyn Center Sign Ordinance. Councilmember Hilstrom and Carmody asked for clarification from City Manager McCauley as to what the Chamber of Commerce is requesting regarding a sign ordinance for the City. Mayor Kragness and Councilmember Carmody agreed that they were in favor of participation in formation by the charter of a task force including the Council, Planning Commission, and Staff. A motion was made by Councilmember Hilstrom to request the Planning Commission to work with the Brooklyn Community Chamber of Commerce to form a task force. The motion was seconded by Councilmember Carmody and passed unanimously. 3/9/98 -14- REPORT ON MAINTENANCE OF TAX - FORFEIT PARCELS City Manager McCauley responded to a request from the February 23, 1998, Council meeting for information on maintenance of tax forfeit parcels. City Manager McCauley reported there are approximately 15 -20 tax forfeit parcels in the City, including four tax forfeit parcels which may pose maintenance issues. City Manager McCauley explained procedures to maintain and charge these properties. UPDATE ON CODE ENFORCEMENT City Manager McCauley provided an outline to communicate plans for code enforcement within the city. 1. Community Development will dedicate 2 to 3 hours weekly of directed commercial property inspection beginning immediately. 2. The police department will dedicate 15 hours per week of a code enforcement officer to residential inspection beginning March 9th. In mid -April a police cadet will begin assisting in the residential code enforcement effort. A target of mid -April has been set to hire a Neighborhood Liaison Code person. This position would be funded with one of the full -time code enforcement positions currently in the budget. The recruiting would be targeted to a civilian position, rather than a position filled by persons seeking to be come licensed peace officers. This position would be able to function year around on code enforcement, allowing us to have continuous work and eliminate some of the cyclical nature of the past two years' approach. This person could in the winter months, work on enhanced program efforts such as volunteer assistance for elderly persons with code or building needs and clean-up activities. 3. Guidelines for 1998 would include routine inspections made from public areas and rights of way (except in response to a complaint or where there is a reason to look beyond the areas visible from the public observation), paint orders based on 25% or greater surface II I needing paint, and newsletter articles clarifying the ublic or P � non-public nature of a p P complainant's identity. 4. Those properties with outstanding orders to paint or make other major improvements that were carried over due to winter will be sent a reminder notice to accomplish repairs as soon as weather permits. 5. Reinspection will be scheduled to be more contemporaneous with compliance dates in orders. 6. The correction order letter form to be used this year will be rewritten in a more positive tone. 3/9/98 -15- 7. The hotline number would be continued. 8. Dispatch would be instructed to ask complainants if they wished to be contacted by an officer regarding the disposition of their complaint. 9. Otherwise, the program will continue as in the past. Enforcement will continue for fences, paint, broken windows, and other visible building problems. The police department will handle residential enforcement of routine matters. Community Development will handle commercial property, problem residential properties, and building issues requiring building expertise. Mayor Kragness suggested using the newsletter to notify residents of code enforcement issues. Councilmember Hilstrom inquired about a map or plan of action to be implemented. Mayor Kragness asked City Manager McCauley how long the response time would be for completion of a complaint call. City Manager McCauley addressed all issues stated, and other items outlined as well. DISCUSSION ON NOTIFIC,A,TION OF PARK IMPROVEMENTS. City Manager McCauley responded to the concern of adequate notification of park improvements to follow Councilmember Carmod 's suggestion uggestion to use advertising in City and school newsletters so a broader area of residents can be reached. Councilmember Carmody raised the issue of how input was being solicited for park improvements and broadening that effect. ADJOURNMENT A motion by Councilmember Hilstrom and seconded by Councilmember Carmody to adjourn the meeting at 9:42 p.m. passed unanimously. City Clerk Mayo Recorded and transcribed by: Mary Schendel 3/9/98 -16-