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HomeMy WebLinkAbout1997 06-25 CCP Work Session AGENDA CITY COUNCIL WORK SESSION JUNE 25, 1997 7:00 P.M. CONFERENCE ROOM B I. Council Items: 1) Council Member Lasman: Random Acts of Kindness Day 2) Council Member Carmody: discuss having quarterly reports on attendance by commission chairs and reminder of policy on unexcused absences 3) Council Member Hilstrom: discussion of police presence at Brookdale 4) Additional Council discussion items II. Staff Items• 1) Selection of date for facilitated City Council goal setting session 2) Discussion of police /fire bond referenda next steps 3) Discussion of volunteer recognition for outgoing commission members 4) Discussion of future work session dates prior to scheduled August 18th budget work session • Kay Lasman Telephone 612 -560 -6689 4407 Woodbine Lane Brooklyn Center, MN. 55429 Dear Fellow Council Members, Mayor Kragness, and Mr. McCauley, I am interested in promoting a "Random Acts of Kindness Day" in Brooklyn Center. I recently read about such an event in another community and thought it would be good for our city, as well. There could be other collaborative events attached to it, such as an essay contest for different age groups, youth, (ages 6 -10 and 11 -17, adults, and senior citizens) to describe the act/acts of kindness that the essayist has experienced on the day proclaimed "Random Acts of Kindness Day" in Brooklyn Center. I think this could be a valuable experience for the citizens of Brooklyn Center, as well promoting very positive image, all in the name of good wholesome fun. Please let me know if there is interest in pursuing this, and which commission or commissions may be interested in studying this issue. • Thank you. Respectfully, Kay Lasman I City of Brooklyn Center A great place to start. A great place to stay. • To: Mayor Kragness and Council Members Carmody, Hilstrom, Lasman and Peppe From: Michael J. McCauley. City Manager Date: June 23, 1997 Re: Date for facilitated goal setting session At the Council retreat earlier this year, August was targeted by the City Council for a facilitated goal setting retreat. Assuming you would like to continue with Carl Neu, the following dates would work for Mr. Neu: Tuesday August 12 Wednesday August 13 Wednesday August 20 Thursday August 21 Saturday August 23 • Tuesday September 9 Wednesday September 10 August 20th, 21 st or 23rd would be the best dates assuming Blaine has its retreat with Mr. Neu on the 22nd as this would reduce our costs since transportation would be split. 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer 3 City of Brooklyn Center A great place to start. A great place to stay. To: Mayor Kragness and Council Membe ody, Hilstrom. Lasman and Peppe From: Michael J. McCauley City Manager Date: June 23, 1997 Re: Recognition of Outgoing Commission Members With the practice of meeting with each commission for a joint meeting, the general meeting with commissions was discontinued. There had been discussions of having some type of reception to recognize commission service � and present certificates of appreciation. I would like to discuss options that the Council would like to have pursued in this regard. 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer TUG SURVEY -- CITY OF FALCON HEIGHTS • VOLUNTEER RECOGNITION PROGRAMS FEBRUARY 1997 Anoka (Kay McAloney) Holds an annual dinner in February for volunteers and their spouses. All city directors and staff working directly with commissions are invited. The budget is approximately $1500 for about 100 attendees. Certificates of appreciation are issued to persons retiring from boards or commissions. Arden Hills (Brian Fritsinger) Annual picnic for all committee /commission /taskforce volunteers. All staff liaisons invited as well. City provides each volunteer with certificate of appreciation for the year. Estimated budget $500. Bayport (Ken Hartung) No recognition program in place. Blaine (Joyce Twistol) Commission members recognized with letter and acknowledgement by the Mayor at a council meeting. Brooklyn Center (Sharon Knutson) • Annual sandwich buffet (subs, salads, snacks) held for volunteers, department heads, and supervisors. Estimated budget: $1000. Certificates of appreciation with gold seal signed by the Mayor and City Manager are given after the commission member resigns. Chaska (Susan Horning) A dinner was held for the first time at the Community Center in Summer 1996. Invited guests were: one representative from the various community service organizations, each planning commissioner, each park board member, and the department heads. 1996 cost was $1702.15. Columbia Heights (Jean Kuehn) Formal dinner held annually. City staff that serve as secretaries and staff liaisons are included. Budget amount is $3200 for dinner and entertainment for 182 people. Cottage Grove (Michelle Wolfe) Annual dinner held in April. Catered with cash bar and dancing. Held for volunteers and the staff members who work with them. In past has been held on a weekday evening. At the dinner, a volunteer of the year is recognized as a part of the program. Approximate budget of $3,000. Crystal (Lori Brennan) Annual dinner with presentation of awards (certificates and plaques, depending upon • length of service.) Estimated budget $3500 - $4000. Eden Prairie (Natalie Swaggert) Annual dinner in May. Guests are members of boards and commissions (and spouses /guests). Also each year held is a fire volunteer holiday party and a police reserve banquet. y Farmington (John Erad • Certificates of appreciation and proclamation. Fridley (Bill Hunt) Once a year, invite each commission member and a guest to dinner. Councilmembers and employees who staff commissions are also invited. Estimated budget of $2650. Also, when a volunteer goes off a commission, they receive a certificate of appreciation. Golden Valley (Jeanne Andre) Annual dinner held for commissioners only. Approximate budget of $1000. Hopkins (Gish Johnson) A buffet dinner is held annually for volunteers and spouses /guests. Staff members who are liaisons to commissions and boards and also invited along with the city council. Approximate cost for the dinner is $1000. Volunteers receive a city pin and a city pen. Certificates of appreciation are given occasionally outside of the volunteer recognition dinner. Inver Grove Heights (Brenda Ausmus) No recognition program in place. Lakeville (Lea Guenther) Annual appreciation dinner held at country club in early December. City staff who work • with volunteers are included. Approximately 147 people attended. Mendota Heights (Kathleen Swanson) No recognition program in place. New Brighton (Barb Jeanetta) Annual picnic held to coincide with "Concert in the Park" in the summer. City staff who work with volunteers are invited. Budget is approx. $2000 for 200 attendees. Volunteers are given a small gift at the picnic, such as a plant, insulted lunch bag, cup, etc. Commissioners receive a letter of thanks when their terms are up. New Hope (Val Leone) Annual picnic held at an estimated budget of $3300. All city staff are invited in addition to volunteers. When a volunteer leaves a commission, a letter of thanks is sent and a certificate of appreciation or plaque (depending upon length of service) is presented at the next year's picnic. North St. Paul (Linda Cummings) City has held two such events in the past: one about 10 years ago for all employees and volunteers and their spouses, which was a catered dinner at the local high school and the other about 3 years ago with the same guests held at the community center. An employee appreciation luncheon was held for the first time in 1996; management staff • cooks and serves picnic style lunch for employees only; held in the community center. This is expected to be an annual event. Plymouth (Jeanette Sobania) Annual get - together with treats; includes staff who have used volunteers. Estimated budget of $200. Ramsey (Linda Waite Smith) Formal dinner held annually. Staff liaisons to commissions are invited as well as volunteers. 1996 actual cost $ 1275 for 62 attendees (includes all costs — food, prizes, invitations, postage, etc) Richfield (Francie Fletcher) Volunteers who serve on commissions are invited to an annual appreciation dinner in January. Staff liaisons are also invited. Certificates of appreciation are distributed at the dinner. Usually have a small gift for everyone, such as a mug or pen. Recent dinner held at the Richfield VFW. Estimated budget is $100 -$1200 per year. Robbinsdale (Marcia Glick) Two events held, one for commissioners and one for other city volunteers. The commissioner recognition is an annual dinner with staff liaisons invited. The volunteer recognition is a morning program including coffee, dessert, and entertainment. Commissioners receive a letter of thanks when they complete their term (not when they resign or are not reappointed) and volunteers receive a certificate of appreciation at the morning program. St. Anthony (Kim Moore - Sykes) Annum dinner held for volunteers and those staff working directly with them. 1996 cost was $822 for the dinner and $400 for the speaker. • Savage (Jean Gramling) An annual dinner held at the Knights of Columbus hall. Estimated budget $1500. Certificates of appreciation distributed at the dinner. Shakopee (Judy Cox) Volunteers with fewer than five years of service are sent a letter of appreciation from the Mayor. A resolution of appreciation is passed to those with five or more years of service and the volunteer is invited to the council meeting when adopted. Shoreview (Nancy Rys- Nicol) An appreciation dinner is given every other year. Includes both volunteers and city staff. Estimated budget is $5000. Woodbury (Sonja Ritchie) In conjunction with Volunteer Recognition Week in April, the city sends each volunteer a letter signed by the Mayor and asks each volunteer to pick up a recognition gift at City Hall. In the past, these gifts have included water bottles, mugs, t- shirts, and pens. An ad is also placed in the local paper listing every volunteer's name and thanking them for their service.