HomeMy WebLinkAbout1997 09-29 CCP Regular Session AGENDA
S CITY COUNCIL BUDGET WORK SESSION
SEPTEMBER 29, 1997
7:00 P.M.
CONFERENCE ROOM B
1. Discussion of license fee increase proposal.
2. Discussion of social service funding, process /date of decisions by Council.
3. Discussion of capital funding /contingency.
4. Review of Logis issues in draft budget.
5. Discussion of legal services materials requested b Council Member Hil
g q y strom.
6. Discussion of draft General Fund budget: changes, additions.
7. Discussion of future work session dates.
8. Discussion other budget issues.
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3 City of Brooklyn Center
A great place to start. A great place to stay.
•
To: Mayor Kragness and Council Members Carmody, Hilstrom, Lasman and Peppe
From: Michael J. McCauley
City Manager
Date: September 25, 1997
Re: September 29th Budget Worksession
Attached please find the current draft General Fund budget and narratives. Since the adoption of the
preliminary budget, revenues have been increased $28,724 (from $12,393,804 to $12,422,528). The
increases were generally in lodging tax ($18,000) and recreation fees ($8,724). Issues for discussion
at the work session include:
1) License fee increases as per memo from City Clerk Sharon Knutson
2) Social Service allocations for 1998
3) Changes /additions at this stage in the draft General Fund budget
4
Allocation from contingency and to Capital Project Fund: currently contingency is over
funded pending further review of contribution level to Capital Project Fund and personnel
issues
5) Logis review: draft budget contains funds for possible purchase inspections software
which would discontinue a Logis application in 1999, a review of buying recreation software
directly rather than through Logis (software would be same, but relationship would be
directly with vendor rather than through Logis) These decisions need to be made by April,
1998 in order to withdraw from Logis participation on those services.
6) Review of legal services (Council Member Hilstrom requested the enclosed information
on the last time this was reviewed.)
After review of the current status of the draft General Fund budget, we will begin work on enterprise
budgets and the 5 year projections /scenarios.
6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300
Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494
An Affirmative Action/ Equal Opportunities Employer
City of Brooklyn Center
A great place to start. A great place to stay.
MEMORANDUM
TO: Michael J. McCauley, City Manager
FROM: Sharon Knutson, City Clerk 513"
DATE: September 15, 1997
SUBJECT: Updated License Fee Survey
Attached is an updated license fee survey which gradually over a three -year period incorporates
increases in our license fee structure. These increases would put Brooklyn Center more in line with
other cities current license fees. Licenses which are renewable by January 1, 1998, are marked with
an asterisk and reflect revenue in 1997 (labeled Add'1 1997 Revenue). The projected revenue for
years 1998, 1999, and 2000 are estimates which include the revenue received in the actual year it is
collected. With rental dwelling licenses renewed every two years and done on a monthly basis, it
is more difficult to gradually increase the fees; however, I have made recommendations for an
increase in 1998 and 2000.
Attachment
•
6301 Shingle Creek Pkwy, Brooklyn Center, JWN 55430 -2199 • City Hall & TDD Number (612) 569 -3300
Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494
An Affirmative Action /Equal Opportunities Employer
City0ooklyn Center Suggestiocense Fees 0 9/15/97
- - - _ _ - - - -- -- -- -Cu
Type of License Current Tar et Tar et Tar e rrent Add'1 1997 Pro'. 1998 Pro'. 1999 Pro'. 2000
Fee Fee 1998 Fee 1999 Fee 2000 Revenue R evenue Revenue R evenu e Revenue
Vehicle Dealership 150 200 225 250 10 50 0 1400 1575
- - -- 1750
-- - -- -- - -- - - - -- - - - -- -- -- - -- -- -
Garbage Hauler 35/20 50/25 75/25 85/25 2180 0 2825 32 25 3385
_ - - - - - - - - -- - --------20-- -- - -- - - -- -,--7--00- - -- - -
Bowling Alley* 10 0 — - 15 20 700 35 0 1400 1400 1.400
Courtesy Bench* 12 20 20 25 480 320 800 1000 1000
Commercial Kennel 50 75 75 100 50 0 75 75 100
Gas Station* 40/5 50/10 75/10 - -- 90/10 1490 0 2670 2995 3 190
-- -- - -- - - -- - - - - -- -- —
Pool /Billards* 25 30 30 35 300 60 300 350 350
Amusement 50 60 70 7 5 590 0 7080 8260 8850
Dance* 100 125 150 175 200 5 0 300 350 350
- - - -- -. - - - -- -- - - - - -- - -- -- - - -- - - - - -- -- - - - - -- -- - -.
Taxicab* 25 50 75 100 675 67 5 2025 2700 2700
- - - -. - - - - -- - -- - - -- - -- - - - - -- - - -- - - -- -- --
Tobacco* 50 75 100 125 1300 650 2600 3250 3250
- -. -- - -_ . - -- - ----- - - -- - -- - - -- - -- - - - -- -- - - - - --
Chnstmas Trees 30 40 50 60 150 0 200 250 300
Mechanical 45 50 50 60 3375 0 3750 37 50 4500
- - - -- - - - -- - - - - - - -- - - - -- - 50
Sign 50 55 60 60 600 0 660 720 720
Rental ** 129 12.50 /sng 25 /sng 25 /s 37.50 /sng 1 612 25 0 3225 4 838 4838
56 duplexes 17.50 /dup 32.50 /dup 32.50 /dup 45 /dup 980 180 1820 1820 2520
259 buildings 10 /bldg + 25 /bldg + 25/bldg + 25 /bldg + 2 540 6475 6475 6475
3,696 units 2.50 /unit 3.75 /unit 3.75 /unit 5 /u 924 345 13860 13860 18480
Tot 32872 3420 51465 56893 64158
*license expire 12 and reflect revenue in the previous year
* *Brooklyn Center rental dwelling licenses are biennial (the fees reflect annual fees)
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Page 1
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City of Brooklyn Center
A great place to start. A great place to stay.
•
MEMORANDUM
TO: Michael J. McCauley, City Manager
FROM: Sharon Knutson, City Clerk J6 6� — Yf,
DATE: September 10, 1997
SUBJECT: License Fee Survey
At a recent staff meeting I had mentioned the possibility of increasing City revenue by increasing
the fees for City business licenses. The license fees have not been increased since 1986. You
requested that I prepare a survey to compare Brooklyn Center license fees to other metropolitan
cities. Administrative Intern Patricio Cajiao and I worked together to compile the attached survey
of 31 metropolitan cities with population over 20,000 (from the AMM 1997 License/Permit Fee
Survey) as it relates to license fees (this survey excludes liquor and rental). Except for Amusement
Device Operators, Brooklyn Center license fees are below average. City Clerks from both Crystal
• and Edina said they annually review license fees and increase fees if needed. Each year the
legislature approves new licensing regulations with which the City must comply. All licenses have
liability insurance and Minnesota sales tax requirements which must be verified when applying or
renewing licenses. Some of the licenses which entail a great deal of staff time, including background
checks, vehicle inspection certificates, and safety checks are: Garbage Haulers, Gas Station,
Amusement Devices, Taxicabs, and Tobacco Related Products. I have also attached a memorandum
from Janine with regard to increasing rental licensing fees and have included her recommended
increase in Exhibit A.
If the City were to increase fees for business licenses to the average fee charged, the City could
increase revenue by $19,816 (see exhibit A).
I would recommend the City increase fees for all licenses to be comparable to area cities. Please let
me know your thoughts on this, and at your request, I will prepare a resolution for Council approval.
License renewals for 1998 are mailed the first week of November, so if the fees are to be increased,
the resolution should be passed prior to November 1.
•
6301 Shingle Creek Pkwy, Brooklyn Center, h7N 55430 -2199 • City Hall & TDD Number (612) 569 -3300
Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494
An Affirmative Action /Equal Opportunities Employer
City of Brooklyn Center Exhibit A
• Suggested License Fees
September 1997
Type of License 1997 Proposed 1997 Projected
Fee 1998 Revenue 1998
Fee Revenue
Vehicle Dealership $150 $250 $1,050 $1,750
Garbage Hauler $35/20 $85/25 $2,180 $3,385
Bowling Alley $10 $20 $808 $1,616
Courtesy Bench $12 $20 $480 $800
Commercial Kennel $50 $75 $50 $75
Gas Station $40/5 $90/10 $1,490 $3,110
Pool & Billiards $25 $30 $300 $360
Amusement Devices $50 $50 $5,900 $5,900
Dance $100 $175 $200 $350
• Taxicab $25 $100 $675 $2,700
Tobacco $50 $100 $1,300 $2,600
Christmas Trees $30 $60 $150 $300
Mechanical $45 $50 $3,375 $3,750
Sign $50 $60 $600 $720
*Rental $12.50 /sn 1 $25 /sn 1 $1 612 3
g g $, 2 25
$17.50 /duplx $32.50 / duplx $980 $1,820
$10/bldg. + $25/bldg. + $2,590 $6,475
$2.50 /unit $3.75 /unit $9,240 $13,860
Totals - - $32,980 * *$52,796
*Brooklyn Center rental dwelling licenses are biennial (the fees reflect annual fees)
* *projected increase in revenue of 1$ 9,816
•
• Li *e A •
nd
Permit Fees 1997
LICENSEES
CITIES Vehicle Dealership Garbage Hauler Bowling Alley Courtesy Bench Commercial Kennel Gas Station Pool & Billiards Amusement Op
10 Trucks 5 Lanes 5 Benches 10 Dogs 3 Nozzles 10 Tables 10 Devices
Apple Valley NA $ 398.0 NA NA $ 60.00 $ 135.0 NA y 278.0
Blaine $ 250.0 $ 75.0 NA NA $ 25.00 NA NA $ 545.0
V"a&" dewe- $ 150.0 $ 235.0 $ 50.0 - 60.0 $ 50.00 $ 50.0 $ 250.0 $ 500.0
Brooklyn Park NA $ 480.0 NA - $ 75.00 $ 70.0 $ 500.0 $ 500.0
Burnsville NA $ 100.0 NA NA $ 100.00 NA NA NA
Coon Rapids $ 32.0 $ 175.0 $ 23.0 NA $ 52.00 NA $ 250.0 NA
Cottage Grove - $ 100.0 NA NA NA NA $ 350.0 $ 350.0
Crystal NA $ 524.0 $ 160.0 $ 26.0 $ 62.00 $ 95.0 $ 380.0 $ 600.0
Eagan NA $ 275.0 NA NA $ 100.00 - NA $ 350.0
Eden Prairie NA $ 165.0 NF NA $ 67.00 NA NF $ 250.0
Edina NA $ 815.0 NA $ 60.0 $ 55.00 NA $ 90.0 $ 90.0
Fridley $ 150.0 $ 195.0 $ 90.0 NA $ 25.00 $ 180.0 $ 130.0 NA
Golden Valley $ 400.0 $ 400.0 $ 100.0 $ 100.0 NA $ 70.0 $ 350.0 -
Inver Grove Heights $ 300.0 $ 130.0 $ 50.0 NA $ 50.00 $ 76.0 NA NA
Lakeville NA $ 50.0 NA - $ 100.00 NA NA $ 250.0
Maple Grove NF $ 265.0 NA NA $ 75.00 NA $ 500.0 $ 500.0
Maplewood $ 247.0 $ 97.0 NA $ 172.0 $ 63:00 $ 163.0 $ 600.0 $ 600.0
Minneapolis $ 429.0 $ 710.0 $ 191.0 $ 175.0 $ 40.00 $ 161.0 $ 311.0 -
Minnetonka NA $ 475.0 $ 55.0 NA $ 35.00 $ 16.5 $ 55.0 $ 110.0
New Brighton $ 140.0 $ 130.0 - NA NF $ 145.0 - $ 500.0
New Hope NA $ 275.0 $ 75.0 NA $ 50.00 $ 35.0 $ 200.0 $ 200.0
Oakdale NA $ 250.0 NA NA NA NA NA NA
Plymouth NA $ 250.0 NA NA $ 65.00 $ 110.0 NA NA
Richfield - $ 438.0 $ 125.0 $ 105.0 $ 117.50 NA $ 32.0 $ 200.0
Roseville NA $ 125.0 $ 150.0 NA $ 75.00 $ 130.0 $ 250.0 $ 750.0
Shoreview NA $ 100.0 NA - $ 40.00 $ 60.0 NA $ 750.0
South St. Paul NA $ 250.0 $ 90.0 $ 100.0 NA $ 60.0 $ 250.0 $ 500.0
St. Louis Park NA $ 450.0 $ 100.0 $ 175.0 $ 275.00 $ 350.0 $ 400.0 $ 350.0
St. Paul $ 317.0 $ 317.0 $ 164.0 $ 20.0 NA $ 198.0 $ 164.0 $ 620.0
White Bear Lake NA $ 100.0 $ 100.0 $ 60.0 $ 25.00 $ 60.0 $ 200.0 $ 850.0
Woodbury NA $ 125.0 NA NA $ 100.00 NA NA NA
Average $ 251.7 $ 282.5 $ 101.5 $ 95.7 $ 71.26 1 $ 113.9 $ 276.9 1 $ 449.7
Pagel
• Li *e And •
Permit Fees 1997
LICENSEES
CITIES Public Dance Taxicab Tobacco Xmas Tree Sales Mechanical Sign Hanger
10 Events 1 Vehicle License
Apple Valley $ 220.0 NA $ 35.0 $ 85.0 NA NA
Blaine NA $ 85.0 $ 25.0 $ 200.0 $ 35.0 $ 35.0
i cse , e4ar" $ 100.0 $ 25.0 $ 50.0 $ 30.0 $ 45.0 $ 50.0
Brooklyn Park NA $ 65.0 $ 30.0 $ 25.0 $ 75.0 $ 75.0
Burnsville $ 100.0 NA NA NA $ 55.0 NF
Coon Rapids $ 120.0 $ 46.0 $ 35.0 $ 32.0 $ 43.0 $ 43.0
Cottage Grove $ 500.0 $ 50.0 $ 20.0 $ 25.0 $ 50.0 $ 50.0
Crystal $ 441.0 $ 64.0 $ 35.0 $ 60.0 NA $ 79.0
Eagan $ 600.0 NA $ 40.0 NA NA $ 20.0
Eden Prairie NF NF $ 250.0 $ 5.0 - NA
Edina $ 350.0 N $ 250.0 NA $ 15.0 -
Fridley $ 75.0 $ 50.0 $ 125.0 $ 200.0 $ 35.0 $ 35.0
Golden Valley $ 375.0 $ 50.0 $ 200.0 $ 75.0 $ 50.0 NF
Inver Grove Heights $ 150.0 NA $ 25.0 $ 35.0 $ 50.0 $ 50.0
Lakeville $ 25.0 $ 25.0 $ 50.0 NA - NA
Maple Grove $ 55.0 NA $ 200.0 $ 50.0 NF $ 25.0
Maplewood NA $ 66.0 $ 45.0 $ 172.0 $ 97.0 $ 97.0
Minneapolis NA $ 400.0 $ 150.0 $ 83.0 NA $ 119.0
Minnetonka $ 110.0 NA $ 30.0 - $ 45.0 NA
New Brighton - - $ 250.0 $ 45.0 $ 90.0 $ 90.0
New Hope $ 125.0 $ 33.0 $ 30.0 $ 50.0 NA NA
Oakdale NA NA $ 25.0 $ 25.0 NA NA
Plymouth NA $ 70.0 $ 150.0 $ 50.0 NA $ 70.0
Richfield - $ 325.0 $ 360.0 $ 80.0 $ 45.0 $ 40.0
Roseville NA NA $ 25.0 $ 65.0 $ 25.0 $ 25.0
Shoreview NA NA $ 250.0 $ 25.0 $ 40.0 $ 40.0
South St. Paul NA $ 75.0 $ 25.0 $ 50.0 $ 25.0 NA
St. Louis Park - $ 200.0 $ 250.0 $ 70.0 $ 70.0 $ 75.0
St. Paul $ 164.0 $ 317.0 $ 317.0 $ 66.0 $ 120.0 $ 120.0
White Bear Lake $ 30.0 $ 45.0 $ 22.0 $ 35.0 $ 35.0 $ 35.0
Woodbury NA $ 25.0 $ 25.0 NA NA NA
Average $ 186.3 $ 106.1 $ 110.8 $ 64.7 $ 52.3 $ 58.7
Page 2
MEMORANDUM
• TO: Sharon Knutson
FROM. Janine Atchison
DATE: September 4, 1997
RE: Rental License Fees
In response to your request for rental license fee information, I am including current
data from several Minnesota cities.
I have long felt that the fees charged by Brooklyn Center have been too low and should
more adequately reflect that actual costs of rental license processing and inspections.
Our current bi- annual fee structure is:
$25.00 /Single Family Dwelling
$35.00 /Duplex
Multi Family
$20.00 /Building + $5.00 /unit
•
Possible bi- annual fees:
$40.00 /Single Family Dwelling
$60.00 /Duplex
Multi Family
$40.00 /Building + $10.00 /Unit
Suggested bi- annual fees:
$50.00 /Single Family Dwelling
$65.00 /Duplex
Multi Family
$50.00 /Building + $7.50 /Unit
•
•
RENTAL LICENSE FEES
Crystal — (Annual renewal)
Single Family $78
Duplex $95
Apt. Bldgs. SI06/bldg. + $5.00 /unit
Per unit 55.00
Projected fees for 1998:
Single $80
Duplex $100
Apt. Bldgs. $110/bldg. + $5.00 /unit
Bloomington — (Annual renewal)
Single $61.80
Multi (Apts., 561.80 for first unit/S7.40 each additional unit
Duplex, Tri's,
4 -plex, townhomes)
Rooming/Boarding $61.80 for first 5 people /$30.90 for each additional 5 people
Brooklyn Park — (Annual renewal)
Single, duplex, S50 /unit
• townhomes (under
3 units)
3 — 14 units S 145 /structure
Over 14 units $9.85 /unit
Duluth — (3 year renewal)
1 — 20 units S50 + $6.00 /unit (owner- occupied duplex $56)
Over 21 units $50 + $5.00 /unit
*Note: If owner has 2 properties within 500 ft. of common point, waive 2"d S50.
Hopkins — (.Annual renewal)
Single, duplex, $20
condo
Multi (3 — 10 units) $25 minimum
Over 10 units SS25 + $2.50 /each additional unit over 10
Robbinsdale — ( Bi-annual renewal)
Single & home- $50
steaded duplex
Duplex $75
Triplex S95 (homesteaded $70)
4 -plex $115
4 — 12 units $130
Over 12 units 55.00 /unit
•
City of Brooklyn Center
A great place to start. A great place to stay.
•
MEMORANDUM
TO: Michael J. McCauley, City Manager
FROM: Sharon Knutson Ci ty Clerk JWW-I(L DATE: September 10, 1997
SUBJECT: Updated Memo Regarding Civil and Criminal Law Services
As you requested, attached please find copies of the RFPs which were last prepared for both the civil
and criminal law services for the City of Brooklyn Center.
Criminal Law Services
Jan. 7, 1980 Motion to appoint firm of LeFevere, Lefler, Pearson, O'Brien & Drawz for
all City legal work
June 1989 Prepared RFP
• Aug. 1989 Council approved Resolution No. 89 -158 appointing City Prosecutor
- Carson & Clelland
Civil Law Services
Jan. 7, 1980 Motion to appoint firm of LeFevere, Lefler, Pearson, O'Brien & Drawz for
all City legal work
Dec. 1993 Prepared RFP
April 1994 Council motion to appoint City Attorney
- Holmes & Graven
Brad gave me some history on this as follows: From 1975 to 1979, Richard Schieffer and Jeff
Carson were the City's legal counsel—Richard tY g Schieffer serving in civil law and Jeff Carson serving
in criminal law (Bill Clelland was employed with their firm). In 1979, Richard Schieffer left the
firm and joined LeFevere, Lefler, Pearson, O'Brien & Drawz; Bill Clelland and Jeff Carson became
partners and formed Carson & Clelland. January 7, 1980, the City Council appointed LeFevere,
Lefler, Pearson, O'Brien & Drawz to serve the City for all legal work. I could find no formal RFP
and there were no materials in the Council agenda packet.
Attachments
•
6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 - City Hall & TDD Number (612) 569 -3300
Recreation and Community Center Phone & TDD Number (612) 569 -3400 - FAX (612) 569 -3494
An Affirmative Action /Equal Opportunities Employer
tion for the public service of Lea Hickman, Joyce Tolve, Patricia Weitzel, and
• Harold Pierce. Voting in favor: Mayor Nyquist, Councilmembers Kuefler, Fignar,
Lhotka, and Scott. Voting against: none. The motion passed unanimously.
ORDINANCES
The City Manager introduced an ordinance amending Chapter 35 regarding setbacks
from major thoroughfares. He stated that the ordinance is recommended for an
amended first reading, and that the ordinance was first read at the October 22,
1979 City Council meeting. He explained the staff is requesting that the
discretion originally granted to the staff by the Council in relation to this
ordinance be rescinded and that the language in the amended ordinance be
substituted.
There was a motion by Councilmember Scott and seconded by Councilmember Fignar
to offer for first reading an ordinance amending Chapter 35 regarding setbacks
from major thoroughfares.. Voting in favor: Mayor Nyquist, Councilmembers
Kuefler, Fignar, Lhotka, and Scott. Voting against: none. The motion passed
unanimously.
OFFER TO PURCHASE 7100 BROOKLYN BOULEVARD PROPERTY
The City Manager explained that an agreement for the sale of the old City Hall
property had been received from David H. Rotter and Roy J. Lund., a general
partnership, and that it is being presented to the Council for review. He
added that the City staff is not making a recommendation on the purchase agree-
ment, but is simply presenting it for review.
• The City Attorney stated that he believes the parties wishing to purchase the
property want to secure the property without a great deal of risk. He indicated-
he would recommend that deadlines should not be extended for this offer since he
believes that certain forms of federally guaranteed mortgage money will become
more
plentiful during the election year.
Councilmember Kuefler questioned how the proposal would fit with the Comprehensive
Plan. The Director of Planning and Inspection stated that the current zoning in
the area is R -5 and that service /office type uses are permitted in the R -5 zone
with a special use permit. He noted the Comprehensive Plan recommends an R -3 use
for this area. He also noted that neighbors in the area have expressed an interest
in seeing a service /office type use as opposed to residential use for this area.
Councilmember Kuefler questioned what the current cost of the type of building
proposed In the purchase agreement might be. Mayor Nyquist stated that he
estimated the cost of an office type building to be approximately $45 per square
foot.
The City Manager stated that he feels the City can get a better offer for the
property in the future when mortgage money becomes more available.
There was a motion by Councilmember Kuefler and seconded by Councilmember Lhotka
to reject the agreement for the sale of the old City Hall property received
from David H. Rot and Roy J. Lund, a general partnership. Voting in favor:
Mayor Nyquist, Councilmembers Kuefler, Fignar, Lhotka, and Scott. Voting against:
none. The motion passed unanimously.
REVIEW OF PROPOSALS FOR A CITY PROSECUTOR
The City Manager introduced the next item on the agenda which was a review of
proposals for the City Prosecutor position. Councilmember Kuefler incuired
whether special cases like the Howe case were part of the prosecutor's role.
p ppp,- -
Coonc; l Mnotes
The City Manager explained that if the case involves a tag issued by the
Police Department, then the prosecutor is involved. He explained that the
prosecutor normally handles ordinance violations and misdemeanor violations.
Councilmember Kuefler expressed a concern over whether or not a flat fee
would cover all services provided by a prosecutor. Mr. William Clelland,
who was present in the audience, requested that he might address the Council
regarding his offer and explained that a flat fee would cover all prosecution
for the City. He explained that attorneys' fees would not exceed the flat
rate and that associated fees, involving printing, transcripts, etc. would
be billed separately.
Councilmember Fignar questioned City Attorney, Richard Schieffer, regarding an
item in his proposal concerning the split in the work between the prosecutor
and the City Attorney. The City Attorney noted that in zoning, fire code,
and other code violations, the case can go into civil or criminal courts or
both. He recommended that decisions on how this type of work should be divided
between the City Attorney and the City Prosecutor should be made by a single
office in the City.
Councilmember Fignar inquired of the City Attorney whether in areas of civil
jurisdiction, whether his office would also prosecute. The City Attorney
explained that in this instance his firm would prosecute if it would be essential
to the civil case.
Councilmember Lhotka requested information relating to the number of trials
over the past several months. The City Attorney explained that the law clerk
for his law firm does not breakout the number of trials for each municipality
handled by the firm since there are numerous cities handled by his law firm.
i
Councilmember Fignar inquired how the success ratio is measured for jury trials.
The City Attorney explained it is difficult to measure and that the biggest
cost is negotiated pleas. He noted the Chief of Police is generally a barometer
of how a firm is doing on negotiated pleas. He also stated that there may be a
reverse problem where the firm may be going to trial too often and that a balance
is needed between trials and negotiated pleas.
Mayor Nyquist inquired whether there would be any problems administratively with
the separation of the City Attorney's and City Prosecutor's office. The City
Manager responded noting that there would be problems but they would not be
insurmountable. He noted that some cities do have the offices split and others
do not and that it is not considered unusual to operate either way.
There was a motion by Councilmember Kuefler and seconded by Councilmember Lhotka
to appoint the firm of LeFevere, Lefler, Pearson, O'Brien & Drawz for all City
legal work.
In discussion of the motion, Councilmember Fignar noted that he had talked with
past Council members who indicated they would tend to support individuals who
have done the best job for them in the past. He noted that Bill Clelland had
done an outstanding job as City Prosecutor in the past and he would prefer to
see the positions split between the two firms. He added that Mr. Schieffer's
firm represents some of our neighboring cities and that he questioned whether
there could be a potential conflict of interest related to this unique position
although he added that this would not appear to be likely.
1 -7 -80 -14-
Coonc; /h m +es
Councilmember Kuefler noted that both firms have worked well for the City and
that he sees continuity as a value in this situation and that the past five to
six months have indicated that there are certain efficiencies related to a
larger firm.
Councilmember Kuefler stated that he would make an addition to the motion on the
floor stipulating that the firm LeFevere, Lefler, Pearson, O'Brien & Drawz be
required to maintain an office in Brooklyn Center if this was acceptable to
Councilmember Lhotka who seconded the motion. Councilmember Lhotka stated that
he would accept this addition to the motion on the floor.
Mayor Nyquist stated that the Police Department is concerned with the maintenance
of continuity in the prosecutor's office and inquired what would happen if the
current prosecutor would leave the firm. The City Attorney stated that he would
expect that the firm would retain the prosecutor position. He stated that Jim
Larson, the current City Prosecutor, has committed himself to at least two years
to the City of Brooklyn Center and feels that a larger orgnization lends itself
to continuity in his office.
Mr. William Clelland requested to address the Council and stated that he feels
he can offer the continuity the Council is seeking.
Mayor Nyquist inquired what the 1980 total projected cost would be for the City
Prosecutor- The City Attorney stated that the information from the law clerk
cu y y
�, r
i is that the court will handle m ore cases in the future and that
in his firm
Brooklyn Center has been stable on costs in the past and he doesn't see a big
increase in the area of checks, thefts, DWI 's etc., which is the bulk of
prosecution. The City Attorney stated that he doesn't feel the last six
months of service would be any higher than the first s months. Mayor Nyquist
questioned whether a maximum figure could be given. The City Attorney explained
that if the firm did this for Brooklyn Center, it would have to do it for the
other cities it handles and that it is not possible to predict where a large
or special case may come along. He stated that he feels his firm cannot run
the risk of offering a flat fee and feels that the firm is currently as economi-
cal as any in the area.
Councilmember Scott questioned the City Attorney whether he would be agreeable
to the Council being able to approve both the City Prosecutor and the City
Attorney. The City Manager stated that he feels the City should have that
ability to approve persons for both positions. The City Attorney indicated
that this procedure would be acceptable to his firm
Mr. William Clelland. requested to address the Council and stated that he can
assure a cost of $21,000 per year in 1980 at $40 per hour without diminution
of services and that he will personally engage in the prosecution.
i e motion on the floor. Voting i Mayor Nyquist called for a vote on th m g in favor:
Councilmembers Kuefler, Lhotka, and Scott. Voting against: Councilmember
Fignar. The motion passed. Mayor Nyquist abstained.
LICENSES
There was a motion by Councilmember Lhotka and seconded by Councilmember Kuefler
to approve the following list of licenses:
1 - 7 -P -15-
City of Brooklyn Center
A great place to start. A great place to stay.
•
MEMORANDUM
TO: Michael J. McCauley, City Manager
FROM: Sharon Knutson, City Clerk
DATE:
April 11, 1997 .
SUBJECT: Civil and Criminal Law Services
As you requested, attached please find copies of the RFPs which were last prepared for both the
civil and criminal law services for the City of Brooklyn Center.
Criminal Law Services
June 1989 Prepared RFP
August 1989 Council approved Resolution No. 89 -158 appointing City Prosecutor
- Carson & Clelland
Civil Law Services
December 1993 Prepared RFP
April 1994 Council motion to appoint City Attorney
- Holmes & Graven
Attachments
•
6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 - City Hall & TDD Number (612) 569 -3300
Recreation and Community Center Phone & TDD Number (612) 569 -3400 - FAX (612) 569 -3494
An Affirmative Action /Equal Opportunities Employer
4.-
SECTION I. REQUEST FOR PROPOSALS
• The City of Brooklyn Center is accepting proposals for legal prosecution
services for criminal cases for the City.
Included in this RFP are the following:
1. A more detailed description of the services to be provided.
2. An outline of proposal requirements.
Submitted proposals will be reviewed by a committee whose members will consist
of representatives from those City of Brooklyn Center departments with ordinance
enforcement personnel. This committee will make recommendations to the city
manager. The city manager will review the committee's recommendations and will
recommend to the city council no more than two firms as finalists for city
council consideration.
In order to insure a fair review and selection Process, firms submittin
proposals are specifically requested not to make other contacts to the City
staff or council members re acarding these proposals
SECTION II. INSTRUCTIONS TO PROPOSERS
A. Proposals should be submitted to Darlene K. Weeks, City Clerk, City of
Brooklyn Center, 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430.
Proposals must be received no later than 4:30 p.m. on July 17, 1989.
B. All proposals submitted .� P p must provide information as indicated in this
request. Any y other information that the proposer wishes to include for
evaluation and consideration b the City as a
y y p art of the proposal may
also be included.
SECTION III. REQUIRED CONTENTS FOR PROPOSALS
A. Firm Background
1. Name of firm
2. Address(es), phone number(s), and FAX number(s) of the firm
3. Brief history of the firm
4. Number of attorneys by their specialties
5. Number of paralegals by their specialties
6. Number and position titles of support personnel
7. Description of office organization (organizational chart)
8. Flow chart of work process for municipal prosecution work
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B. Attorney Qualifications
• 1. Identify each attorney, paralegal, and support personnel who will
be supplying services for which the City will be billed.
2. For each person identified, please state:
(a) their relevant academic training and degrees
(b) a description of their prior experience in prosecution of
criminal matters and an estimate of the hours or percentage of
their work in this area
during he
past four
g p ears y
(c) number of years with your firm, position title(s) and years in
these positions, and areas of responsibility with your firm
(d) other background or experience which may be helpful in
evaluating your proposal
3. A description of the proposed allocation of work between the
attorney(s) and support personnel identified (i.e., who will be the
primary prosecutor and what work will be handled by junior
partners, associates or paralegals).
4. Current principal responsibilities for individual designated as
primary prosecutor including a statement indicating future
availability.
S. A description of the availability of and identification of
experienced backup prosecutors in the case of illness, turnover, or
other loss of personnel.
C. Firm Qualifications
1. The names and telephone numbers of three client references whom the
City may contact. If your firm has represented any municipalities
or governmental agencies during the last four years, state the name
of that municipality or agency and the name, title, and telephone
number of a reference at that municipality or agency whom the City
may contact. If your firm has represented such an entity but does
not wish the City to contact that entity, list the name of the
municipality or agency, and state your reasons why no contact is
requested.
2. A statement of how the workload of Brooklyn Center would be
accommodated and what kind of priority it would be given.
3. Statement of total 1988 billings related to municipal prosecution
services and percentage of municipal prosecution services to total
billings.
D. Fees
1. Your proposal for the dollar amount of fixed and /or hourly fees and
costs your firm will charge for providing the legal prosecution
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services for criminal matters to the City of Brooklyn Center
covered by your proposal. For the hourly fees portion of your
• proposal, please identify the hourly rate of each attorney,
paralegal, and support personnel. Include a separate hourly rate
for formal complaint processing. Also state separately the rate
for any firm cost items to be billed (e.g., photocopying).
2. The City of Brooklyn Center requests monthly billing statements
which:
(a) itemize the date of services
(b) identify the attorney, paralegal and /or support personnel
providing the services
(c) list time spent
(d) provide a detailed description of the services performed
(e) state the fees for those services
(f) organize billing for prosecution on the basis of case number
(g) summarize monthly (and annually) prosecution costs by type of
case
If another billing format will be proposed, please describe that format and
provide a sample.
SECTION IV. PROSECUTION SERVICES DESCRIPTION
The services and qualifications that are required for prosecution of criminal
cases include, but are not limited to the following:
A. Prosecution of gross misdemeanor, misdemeanor .and petty misdemeanor
cases, including traffic violations, DWI cases, theft, and code
violations.
B. Prosecution of all gross misdemeanor, misdemeanor, and petty
misdemeanor cases that occur in
Brooklyn Center nter and are initiated by
the Minnesota State Highway Patrol.
C. Drafting complaints representing the City at court appearances,
including omnibus hearings, pretrial co
g P references
trials, and post conviction hearings. court and jury.
D. Attorney staffing to represent Brooklyn Center in Division II court for
the current assignment of two to three days per week plus jury trials.
E. Preparation of regular reports of prosecution activities and staff.
F. Advise and consult with city sanitarian regarding abatement of
nuisances and other City code violations.
G. Meetings between the primary prosecutor and chief of police to review
prosecution matters to occur every three to four weeks.
•
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H. Office located within city limits of the City of Brooklyn Center while
under contract for prosecution services.
I. Have a FAX machine located at your firm's office.
J. The primary prosecutor for the City must have a minimum of at least two
years experience with five years of experience preferred. Experience
will consist of at least weekly, handling of prosecution matters in
addition to the experience of prosecuting at least fifteen jury trials.
K. Support staff capable of issuing 900 formal complaints in a year with a
two week or less turnaround time period to the police department.
L. Support staff that can issue gross misdemeanor complaints immediately
on persons held in custody.
SECTION V. PROPOSAL EVALUATION AND CONTRACT AWARD
A. The City intends to award a contract to the proposer evaluated to be
best qualified to perform the work for the City, cost and other factors
considered.
B. Based upon the evaluation, the city manager will recommend to the city
council the selection of the firm judged to be the most responsive and
responsible proposer. The actual selection of the firm and contract
award will be made by the city council.
C. The City shall not be liable for any expenses incurred by the proposer
including, but not limited to, expenses associated with the preparation
of the proposal, preparation of a cost proposal or final contract
negotiations.
D. The City of Brooklyn Center reserves the right to reject any and all
proposals or to request additional information from all proposers.
SECTION VI. CONTRACT EXECUTION
A. Contract Negotiations
Notwithstanding a contract award, the City reserves the right to
negotiate the final terms and conditions of the contract to be
executed. Should the City and the proposer to whom the contract is
recommended to be awarded be unable to mutually agree upon the entire
contract, the City reserves the right to discontinue negotiations,
select another proposer or reject all the proposals. Upon completion
of negotiations agreeable to the City and the proposer, a contract
shall be executed.
B. Contract Ethics
1. No elected official or employee of the City who exercises any
responsibilities in the review, approval or implementation of the
•
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proposal or contract shall participate in any decisions which
affects his or her direct or indirect personal or financial
interest.
2. It is a breach of ethical standards for any person to offer, give
or agree to give any City employee or council member, or for any
City employee or council member to solicit, demand, accept, or
agree to accept from another person or firm, a gratuity or an offer
of employment whenever a reasonably prudent person would conclude
that such consideration was motivated by an individual, group or
corporate desire to obtain special, preferential, or more favorable
treatment than is normally accorded to the general public.
3. The firm shall not assign any interest in this contract and shall
not transfer any interest in the same without the prior written
consent of the City.
4. The firm shall not accept any client or project which places it in
a conflict of interest with its representation of the City of
Brooklyn Center. If such a conflict of interest is subsequently
discovered, the City shall be promptly notified.
SECTION VII. CITY INFORMATION
A. City Organization
The City of Brooklyn Center was incorporated in 1911 and is a charter
city. It has a council /manager form of government. The City provides
a full array of municipal services and general administrative
functions.
1. City Council. The Brooklyn Center city council is the final review
and approval authority regarding all contracts, payments, P lans,
improvements, policies, rocedures and other business
P � of the Cit
The city council, composed of four members P r and the mayor, is the
legislative and policy making body of the City. The mayor, who
presides over the city council meetings, is elected at large. All
council members are also elected at large. Council members and the
mayor are elected for four -year terms.
Set forth in the following table is information pertaining to the
city council:
Term Expires
Mayor Dean Nyquist December 31, 1990
Councilmember Celia Scott December 31, 1990
Councilmember Todd Paulson December 31, 1992
Councilmember Jerry Pedlar December 31, 1992
Councilmember Phil Cohen December 31, 1990
•
-5-
2. City Manager. The city manager is the chief executive and
administrative officer of the City. The city manager reviews and
coordinates all matters coming before the city council. He is
responsible for the implementation of council direction and the
coordination and management of City departments on a daily basis.
3. City Staff. The city manager implements council direction through
the department heads of eight City departments. For this proposal,
the primary department is the police department. The chief of
police shall act as liaison to the contracted firm.
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Member Jerry Pedlar introduced the following
resolution and moved its adoption_,
RESOLUTION NO. 89 -158
RESOLUTION REGARDING APPOINTMENT OF CITY PROSECUTOR
WHEREAS, the Brooklyn Center City Charter vests in the
City Council the authority to appoint a municipal prosecutor for
the City; and
WHEREAS, the Council has previously directed the City
Manager to solicit and receive proposals for the provision of
prosecution ution services•
and
WHEREAS, in accordance with such directive, the City
Manager has received a number of proposals and has selected from
those proposals two proposers for consideration by the Council;
and
WHEREAS, the City Council has fully reviewed the
written proposals made by the firms which the City Manager has
recommended for consideration.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Brooklyn Center as follows:
�• 1. Subject to the provisions of paragraph 2 below, the
law firm of Carson & Clelland
is hereby selected and designated as the Brooklyn
Center prosecuting attorney.
2. The City Manager is hereby designated to negotiate
and present to the Council a contract for the
provision of such services. The contract will
provide that the provisions of such services will
begin not later than September 1, 1989.
3. The City Manager and the firm designated in
paragraph 1 above, shall have until August 28,
1989, to negotiate and present a proposed contract
to the City Council. If the proposed contract is
not presented by that date, or if the proposed
contract is not approved on that date, the Council
may terminate the appointment and take whatever
action which the Council in its sole discretion
deems appropriate.
August 14, 1989 /
Date May
RESOLUTION NO. 89-158
1
ATTEST: ,
Clerk
The motion for the adoption of the foregoing resolution was duly
seconded by member Celia Scott , and upon vote being taken
thereon, the following voted in favor thereof: Dean Nyquist,
Celia Scott, Todd Paulson, Jerry Pedlar, & Philip Cohen;
and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted.
i�
CONTRACT FOR LEGAL SERVICES
The City of Brooklyn Center, a Minnesota municipal corporation, and Carson and
Clelland, Attorneys at Law, herewith enter into the following contract by
• which the law firm shall provide to the City municipal prosecution tY P p services as
follows:
1. The law firm of Carson and Clelland shall provide municipal
prosecution services to the City for prosecution of all petty misdemeanor,
misdemeanor and gross misdemeanor offenses including preparation of criminal
complaints, review, administration and disposition of cases at arraignments,
pretrial conferences, court trials and jury trials and consultation and
liaison with the City Police Department and City staff. William G. Clelland
shall serve as lead prosecuting attorney with primary responsibility for the
initiation, supervision and prosecution of criminal cases including the
establishment and maintenance of standards regarding appropriate plea
negotiations and disposition of cases according to those standards and court
r and jury trials of cases not settled. William G. Clelland shall personally
perform 758 of the municipal prosecution work and Margaret C. Hepper, who
shall also discharge all functions as a prosecuting attorney, shall perform
258 of the municipal prosecution work.
2. For calendar year 1989, the hourly rate of each attorney shall be
billed at the rate of $55.00 per hour and the hourly rate of the Legal
Assistant shall be billed at $25.00 per hour. Simple criminal complaints
shall be prepared for a flat rate of $20.00 per complaint and all other
complaints shall be prepared by attorneys at the regular attorney rate. For
calendar year 1990, the hourly rate of each attorney shall be billed at the
rate of $60.00 per hour and the hourly rate of the Legal Assistant shall be
• billed at $25.00 per hour. Simple criminal complaints shall be prepared for a
"flat rate of $20.00 per complaint and all other complaints shall be prepared
' by attorneys at the regular attorney rate. There shall be no billing of costs
or incidental items such as routine photocopying but there shall be billing of
actual charges for out-of-pocket g f pocket costs such as purchase of medical reports,
exceptional photocopying, service of subpoenas and the like. The City may
undertake, through its employees, to serve such subpoenas or otherwise obtain
such copies in their discretion to minimize or eliminate costs.
3. Exclusive of appeals, total attorneys fees for municipal criminal
prosecution for the calendar year 1990 shall not exceed $100,000.00. Should
there occur any special projects or unforeseen and substantial increases in
the case load, the law firm and the City shall negotiate all necessary,
additional fees.
4. While said contract is in force and effect, the law firm of Carson
and Clelland shall maintain their present professional liability insurance in
the
amount of $500,000.00 per claim and an annual, aggregate limit of
$1,000,000.00.
CARSON AND CLELLAND CITY BROOKLYN CST
C
By: Will G. Clelland Gerald G. Splinter eta
Attorney and Partner City Manager
SECTION I. REQUEST FOR PROPOSALS
The City of Brooklyn Center is accepting proposals for legal services for civil law cases for
the City.
Included in this RFP are the following:
1. A more detailed description of the services to be provided.
2. An outline of ro osal requirements.
P P q
Submitted proposals will be reviewed by a committee whose members will consist of
representatives from those City of Brooklyn Center departments with personnel who
regularly interact with the city attorney. This committee will make recommendations to the
city manager. The city manager will review the committee's recommendations and will
recommend to the city council no more than three firms as finalists for city council
consideration.
In order to ensure a fair review and selection process firms submittin proposals are
specifically quested not to make other contacts to the City staff or council members
regarding hese p roposals.
g s. P �_
SECTION H. INSTRUCTIONS TO PROPOSERS
A. Proposals should be submitted to Karla Wickre, Deputy City Clerk, City of
Brooklyn Center, 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430.
Proposals must be received no later than 4 :30 p.m. on December 15, 1993.
B. All proposals submitted must provide information as indicated in this request.
Any other information that the proposer wishes to include for evaluation and
consideration by the City as part of the proposal may also be included.
SECTION III. REQUIRED CONTENTS FOR PROPOSALS
A. Firm Background
1. Name of firm
2. Address(es), phone number(s), and FAX number(s) of the firm
3. Brief history of the firm
4. Number of attorneys by their specialties
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�. Number of paralegals by their specialties
6. Number and position titles of support personnel
7. Description of office organization (organizational chart)
8. Flow chart of work process for municipal civil law work
B. Attorney Qualifications
1. Identify each attorney, paralegal, and support personnel who will be
supplying services for which the City will be billed.
2. For each person identified, please state:
(a) their relevant academic training and degrees
(b) a description of their prior experience in civil law matters and an
estimate of the hours or percentage of their work in this area during
the past four years
(c) number of years with your firm, position title(s) and years in these
positions, and areas of responsibility with your firm
(d) other background or experience which may be helpful in evaluating
your proposal
3. A description of the proposed 0 os allocation of work between the attorney(s)
s
P P P Y( )
and support personnel identified (i.e., who will be the primary city attorney
and what work will be handled by junior partners, associates, or
paralegals).
4. Current principal responsibilities for individual designated as primary city
attorney including a statement indicating future availability.
S. A description of the availability of and identific p t o of experienced backup
attorneys in the case of illness, turnover, or other loss of personnel.
C. Firm Qualifications
1. The names and telephone numbers of three client references whom the
City may contact. If your firm has represented any municipalities or
governmental agencies during the last four years, state the name of that
municipality or agency and the name, title, and telephone number of a
reference at that municipality or agency whom the City may contact. If
your firm has represented such an entity but does not wish the City to
contact that entity, list the name of the municipality or agency, and state
your reasons why no contact is requested.
-2-
A statement of how the workload of Brooklyn Center would be
• accommodated and what kind of priority it would be given.
3. Statement of total 1992 billings related to municipal civil law services and
percentage of municipal civil law services to total billings.
D. Fees
1. Your proposal for the dollar amount of fixed and /or hourly fees and costs
your firm will charge for providing the legal services for civil law matters
to the City of Brooklyn Center covered by your proposal. For the hourly
fees portion of your proposal, please identify the hourly rate of each
attorney, paralegal, and support personnel. Also state separately the rate
for any firm cost items to be billed (e.g., photocopying).
2. The City of Brooklyn Center requests monthly billing statements which:
(a) itemize the date of services
(b) identify the attorney, paralegal, and /or support personnel providing
the services
(c) list time spent
(d) provide a detailed description of the services performed
(e) state the fees for those services
(f) organize billing on the basis of activity and contact
(g) summarize monthly (and annually) costs by type of activity
If another billing format will be proposed, please describe that format and provide a sample.
SECTION IV. CIVIL LAW SERVICES DESCRIPTION
The services and ualifications that are required for Brooklyn q q Center civil law services
include, but are not limited to, the following areas:
A. Handling of a variety of legal activity in general obligation bonds, revenue
bonds, tax increment bonds, tax exempt bonds, and other bonding and financial
processes.
B. General municipal laws and charters.
C. General state and federal laws relating to municipal government.
D. Zoning, housing, and economic development activities including development,
redevelopment, enforcement, and property and real estate law.
-3-
E. Laws relating to human resources including employment law, labor law, and
• workers' compensation.
F. Ordinance and resolution development and interpretation.
G. Contract law.
H. Environmental law.
I. The primary city attorney or a qualified backup from the firm must attend and
participate in city council and department head meetings.
I Trial activity.
K. Location of a FAX machine at your firm's office.
L. The primary city attorney for the City must have a minim of at least five
years experience in the municipal law field.
SECTION V. PROPOSAL EVALUATION AND CONTRACT AWARD
A. The City intends to award a contract to the proposer evaluated to be best
qualified to perform the work for the City, cost, and other factors considered.
B. Based upon the evaluation, the city manager will recommend to the city council
the selection of the firms judged to be the most responsive and responsible
proposers. The actual selection of the firm and contract award will be made
by the city council.
C. The City shall not be liable for any expenses incurred by the proposer including,
but not limited to, expenses associated with the preparation of the proposal,
preparation of a cost proposal or final contract negotiations.
D. The City of Brooklyn Center reserves the right to reject any and all proposals
or to request additional information from all proposers.
SECTION VI. CONTRACT EXECUTION
A. Contract Negotiations
Notwithstanding a contract award, the City reserves the right to negotiate the
final terms and conditions of the contract to be executed. Should the City and
the proposer to whom the contract is recommended to be awarded be unable
to mutually agree upon the entire contract, the City reserves the right to
•
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discontinue negotiations, select another proposer or reject all the proposals.
• Upon completion of negotiations agreeable to the City and the proposer, a
contract shall be executed.
B. Contract Ethics
1. No elected official or employee of the City who exercises any
responsibilities in the review, approval, or implementation of the proposal
or contract shall participate in any decisions which affects his or her direct
or indirect personal or financial interest.
2. It is a breach of ethical standards for any person to offer, give or agree to
give any City employee or council member, or for any City employee or
council member to solicit, demand, accept, or agree to accept from another
person or firm, a gratuity or an offer of employment whenever a reasonably
prudent person would conclude that such consideration was motivated by
an individual ou or corporate desire to obtain 'al referential
gr p rp ob ain sped , preferential, o r
more favorable treatment than is normally ccorded to the general public.
Y g P
3. The firm shall not assign any interest in this contract and shall not transfer
any interest in the same without the rior written consent of the City.
tY .
4. The firm h
s all not accept client or project which laces it in a conflict
P Y P J P
of interest with its representation of the City of Brooklyn Center. If such
a conflict of interest is subsequently discovered, the City shall be promptly
notified.
SECTION VII. CITY INFORMATION
A. City Organization
The City of Brooklyn Center was incorporated in 1911 and is a charter city. It
has a council /manager form of government. The City provides a full array of
municipal services and general administrative functions.
1. City Council. The Brooklyn Center city council is the final review and
approval authority regarding all contracts, payments, plans, improvements,
policies, procedures, and other business of the City. The city council,
composed of four members and the mayor, is the legislative and policy
making body of the City. The mayor, who presides over the city council
meetings, is elected at large. All council members are also elected at
large. Council members and the mayor are elected for four -year terms.
-5-
Set forth in the following table is information pertaining to the city council:
•
Term Expires
Mayor Todd Paulson December 31, 1994
Councilmember Celia Scott December 31, 1994
Councilmember Dave Rosene December 31, 1994
Councilmember Barb Kalligher December 31, 1996
Councilmember Kristen Mann December 31, 1996
2. City Manager. The city manager is the chief executive and administrative
officer of the City. The city manager reviews and coordinates all matters
coming before the city council. He is responsible for the implementation
of council direction and the coordination and management of City
departments on a daily basis.
3. City Staff. The city manager implements council direction through the
department heads of seven City departments.
•
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i
Councilmember Kalligher stated Mr. Slawson has put in his application and if we appoint him as
chair, the Council could then appoint another business person.
Mayor Paulson said it is better procedurally to wait until the full membership is established.
Councilmember Kalligher stated if the Council intends to hold the issue open it should not appoint
any members at this time.
Councilmember Scott suggested leaving the chairperson position open and filling one position for
the greater neighborhood representative. She said this would still leave two positions open.
Mayor Paulson asked the Council to confirm the appointments.
There was a motion by Councilmember Rosene and seconded by Councilmember Mann to confirm
the appointments to the Northeast Transportation Corridor Task Force.
Councilmember Scott stated she would rather defer but action needs to be ongoing with this task
force. She added there should be no more advertising.
g
The motion passed unanimously.
The City Manager stated the resolution to create the task force would
be brought to the next meeting
so councilmembers would have time to review it.
CITY ATTORNEY SEL TI N PROCE --
The City Manager said there has been a rocess followed to select a city attorney. p ty The candidates
have been reduced to two firms, Popham Haik and Holmes and Graven. The staff recommendation
is Holmes and Graven.
Councilmember Scott asked what process is now expected.
Mayor Paulson said the process has been completed and the Council should now be in a position to
make a decision on the matter.
Councilmember Scott commented the selection process was extremely thorough. She said her
choice would be to continue to use Holmes and Graven for several reasons. She said she liked
the
practice of dealing with just one attorney ather than several. he
S also said Holmes Imes and Graven have
kept their budget within bounds and they have done a good job. She said she is concerned since the
C' �,
City is currently involved m several cases, a new firm would need to be brought up to speed." She
said she is also concerned about conflicts of interest.
4/2/94
-12-
Councilmember Mann stated she also had concerns. She said the interviewing process was
• educational but its main purpose was to look at saving costs. She said she believes choosing Holmes
and Graven is the best way to keep costs down.
There was a motion by Councilmember Kalligher and seconded by Councilmember Scott to retain
the firm of Holmes and Graven as City Attorney.
Mayor Paulson stated he has seen both firms in action and has seen the levels of service they give.
He said in regard to conflict of interest it can happen with any firm. He said he is not concerned
about the large size of a firm because the City would be hiring the firm for its depth of knowledge
and the complete menu. He added Popham Haik could offer their experience in the private sector.
He said he feels the City should seek the best value rather than the cheapest price. He said Popham
Haik has innovative ideas, is visionary, is proactive, and is a reasonable cost. He added Popham
Haik would be the best value and if the City were dissatisfied later it could always change back.
Councilmember Rosene inquired how difficult it would be to change back if the Council were to
select Popham Haik and be dissatisfied. Mayor Paulson said it would probably depend on the
handling of the situation.
Councilmember Rosene stated he has been happy with the service Holmes and Graven has offered.
He said in one way he would like to keep Holmes and Graven but in another way he is curious to
see if a different style might be more dynamic.
Councilmember Mann commented that financial costs o changing hanging back might slow down the
process of redevelopment. She said she thinks the Council should keep that in mind.
Councilmember Scott said more opportunity for conflict of interest could arise since Popham Haik
has private sector experience. She stated the firm is innovative but at what cost. In their work for
St. Louis Park they had federal money to deal with. She stated she is concerned changing firms
would be one more change in the midst of several changes such as new people on staff. She added
Popham Haik had proposed assigning one attorney to the City Council and one attorney to the EDA
and she is not in favor of that as they overlap. She said the Council should have faith in its attorney
and she has faith in Mr. LeFevere. She added the Holmes and Graven firm has been honored by
receiving an award selected by peers. r
Mayor Paulson said he agrees faith and confidence should be the criteria. He said one reason he
reached the conclusion he did was he has worked with both firms. He said he liked Popham Haik's
presentation and agrees with the team concept they offer with several attorneys who specialize in
different areas. He said he thinks the turnover in staff makes this a good time for a change in
attorneys and would help create a new viewpoint for the City.
i 4/25/94
Councilmember Rosene stated he can see both sides of the issue. He said he likes the Holmes and
• Graven firm but would not be afraid of making a change and added he feels a new firm could "hit
the ground running." He said he feels the Council will not lose whichever firm is chosen.
Councilmember Kalligher reminded the Council she had made a motion Holmes and Graven be
retained. She stated she is concerned about the City getting the most for its money and there could
be hidden costs with a changeover.
Roll call vote: Councilmembers Kalligher, aye; Mann, aye; Rosene, aye; Scott, aye; Mayor Paulson,
nay. The motion passed.
Mayor Paulson thanked anked Mr. LeFevere for his firms ast
and future e service.
RESOLUTIONS - CONTZRJED
The City Manager presented a Resolution Approving Specifications and Authorizing Advertisement
for Bids for the Acquisition of a Liquor Inventory Control System. He called on Director of Finance
Charlie Hansen to explain the resolution.
The Director of Finance explained the existing system of cash registers and computers used for the
sale of liquor in three stores need to be replaced as it is very difficult to obtain and maintain parts
for the cash registers. He stated the staff report ' a
p lists timeline for replacement of the equipment.
He also stated the new computer system will include inventory control which is a cost savings to be
applied toward the purchase. He said the resolution will authorize him to advertise for bids on the
equipment.
Councilmember Rosene asked how many firms the bid requests will be sent to. The Director of
Finance said there is a list of possible vendors who will all receive specifications for bids. He said
there will also be newspaper advertisements.
Councilmember Scott asked whether the City has a certain system in mind which others are using
or if the City will be spending money for a system which it would be pioneering. The Director of
Finance said there are several known systems which would meet the needs of the City.
Councilmember Scott asked whether the price of $35,000 to $40,000 includes all equipment needed.
The Director of Finance said the price is for the entire system.
Councilmember Kalligher said she would like to know more about how much profit is received
through the liquor stores. She said she was interested in whether it is worth it for the City to be in
the business of selling liquor.
The Director of Finance gave two reasons for the City to run the sale of liquor: 1) The City can in
this way control sales, for example to minors and/or people who are already intoxicated. The City
employees are trained not to sell liquor in those cases. A private store would be more likely to sell
• liquor in those situations (illegally) for the profit: 2) The City does make a profit from handling the
sale of liquor. In 1992, the profit was $120,000. In 1993, the profit was down to about $90,000.
4/25/94 -14-
M
•
R
PROPOSAL FOR LEGAL SERVICES
CITY OF BROOKLYN CENTER.
Contact Person: Charles L. LeFevere
December 15, 1993
•
INDEX
A. FIRM BACKGROUND . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 •
1. Name of Firm . . . . . . . . . . . . . . . . . . . . . . . . . . 1
2. Address and Telephone . . . . . . . . . . . . . . . . . . . . . . . . 1
3. Brief History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
4. Number of Attorneys/ Specialties . . . . . . . . . . . . . . . . . . . 9
5. Number of Paralegals /Specialties . . . . . . . . . . . . . . . . . . . 11
6. Support Personnel . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
7. Office Organization and Support Capabilities . . . . . . . . . . 11
8. Flow Chart of Work Process for Municipal Work . . . . . . . . . . . 12
B . ATTORNEY QUALIFICATIONS . . . . . . . . . . . . . . . . . . . . 12
C. FIRM QUALIFICATIONS . . . . . . . . . . . . . . . . . . . . . . . . .. . 14
D. FEES ......... .............................16
E. CONFLICT OF INTEREST . . . . . . . . . . . . . . . . . . . . . . . . 17
F. BACKGROUND OF ATTORNEYS . . . . . . . . . . . . . . . . . . . . . . . 17
ATTACHMENTS
RESUMES
I
A. FIRM BACKGROUND
• 1. Name of Firm
The name of the firm is Holmes & Graven, Chartered.
2. Address and Telephone
The address of the firm is: Holmes & Graven, Chartered
470 Pillsbury Center
Minneapolis, MN 55402
The firm's telephone number for the switchboard is (612) -
( ) 337 9300. In
addition, each attorney has a direct dial number. Our fax number is 337 -
9310. In the event that line is busy, the call will automatically roll over to our
second fax machine.
3. Brief History
Holmes & Graven was formed in 1973 as a professional legal corporation. On
November 1, 1989 the municipal law and public finance departments of
LeFevere, Lefler, Kennedy, O'Brien & Drawz merged into the firm bringing
with them over 50 years of experience in the area of municipal law.* The firm
specializes in municipal law, public financing, litigation, condemnation,
securities, and legislative lobbying. Holmes & Graven's experienced staff of
attorneys and other professionals takes pride in the firm's broad
• understanding of the legal, economic, and political environment facing the
public sector in Minnesota.
• From its very be the firm has been extensively involved in the
representation of public sector clients. The firm represents the following
governmental units as general counsel:
City of Brooklyn Center
City of Crystal
City of Lauderdale
City of Loretto
City of Medina
City of Mounds View
City of New Brighton
City of Richfield
City of Robbinsdale
City of Sandstone
Lake Minnetonka Conservation District
White Bear Lake Conservation District
Local Government Information Service (LOGIS)
Hennepin Recycling Group (HRG)
Suburban Rate Authority (SRA)
Minneapolis Public Housing Authority
=2 62802
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We also serve as general counsel to numerous Economic Development
Authorities and Redevelopment Authorities: •
Brooklyn Center
Chanhassen
Columbia Heights
Crystal
Dakota County
Northwest Multi- County
Richfield
Robbinsdale
Saint Cloud
Scott County
Stearns County
Washington County
We also serve as special counsel on an on -going basis to approximately 30
governmental entities, including Bloomington, Burnsville, Duluth, and
Minneapolis.
a. Municipal Litigation
` Since its inception, Holmes & Graven has engaged in a substantial and
varied litigation practice. Jim Thomson and Charlie LeFevre are
attorneys for the League of Minnesota Cities Insurance Trust, which
insures over 90% of the municipalities in Minnesota. In addition to our
eminent domain practice, other areas of our litigation practice include:
1. Land Use
Attorneys at Holmes & Graven have litigated numerous cases
involving land use decisions of municipalities including
challenges to zoning, conditional use permits, and variances. A
number of attorneys in the firm including Jim Thomson, John
Dean, Charlie LeFevere and Corrine Heine have handled land use
litigation cases at the trial and appellate court levels involving
issues such as land dedications, platting, access rights,
regulation of group homes, and height restrictions..
2. Real Estate
Holmes & Graven has litigated cases involving real estate title
disputes, mortgage foreclosure, enforcement of purchase
agreements, and cases involving claims of fraud and
misrepresentation.
3. Other Litigation Relating to Municipal Decisions and
Governmental Authority
Holmes & Graven has litigated, on behalf of various units of
government, disputes over the adequacy of provision of
municipal services, housing assistance, relocation benefits,
Section 1983 claims, claims against municipalities and other
government agencies involving anti-trust liability, claims of
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FMS _ 11 2
environmental damage, claims disputing the adequacy of
• environmental review processes, and special assessments.
4. Complex litigation
Holmes & Graven possesses the capacity to provide litigation
services to its municipal clients in unusual and complex matters.
Examples include:
- Mall of America Project Attorneys with the firm handled
much of the litigation arising out of the Mall of America
project. The cases involved a variety of issues ranging
from property acquisition to bond refinancing.
Calhoun Beach Litigation Jim Thomson represented the
City of Minneapolis in a lawsuit arising out of the proposed
construction of a highrise condominium project on Lake
Calhoun. The lawsuit involved numerous parties and
counterclaims. Mr. Thomson has also represented the City
of Bloomington in a similar matter.
City of Minneapolis Warehouse District Jim Thomson and
Corrine Heine represented the City of Minneapolis in
several lawsuits pertaining to the Minneapolis Warehouse
District. The lawsuits involved complex real estate
matters pertaining to the Minnesota Marketable Title Act,
• access rights, and alleged abandonment of rights -of -way.
Cedar- Riverside Environmental Defense Fund v. Hills:
Holmes & Graven represented the MHRA in this challenge
by a neighborhood group to the adequacy of the
Environmental Impact Statement ( EIS) drafted by HUD to
assess the implications of the proposed "new town in town"
for the Cedar - Riverside area. This case was substantial
and complex, involving a trial at the district court level
and an appeal to the Eighth Circuit Court of Appeals.
Cedar- Riverside Associates v. United States of America:
Holmes & Graven represented the MHRA in this case
involving numerous claims by a developer against federal
and local agencies. The claims included breach of
contract, mismanagement of governmental assistance
programs, Section 1983 claims and anti-trust claims. This
case involved over 50 depositions, numerous motions to the
district court, appointment of a receiver, and several
appeals to the Eighth Circuit Court of Appeals.
Council of Large Public Housing Agencies ( CLPHA) v
HUD Holmes & Graven acts as local counsel for MCDA in
this lawsuit commenced by CLPHA and several local
housing authorities against HUD in a challenge to HUD's
attempt to recapture certain subsidies to the local housing
. authorities.
=62802
Pax =ii 3
Hoyt Construction v. MHRA Holmes & Graven
successfully defended this lawsuit brought by a local .
contractor against MHRA on grounds that MHRA had
arbitrarily and discriminatorily awarded contracts and
enforced contract specifications.
The litigation experience of Holmes & Graven, only a small portion of
which is described above, has given the firm and its litigation
department uniquely broad experience and expertise in virtually all
areas of litigation in which a public entity could become involved.
b. Knowledge of the following:
1. Zoning Laws
As part of its general municipal representation our firm is
involved on a regular basis with the drafting, interpretation and
application of zoning regulations . Attorneys with the firm have
drafted literally thousands of zoning ordinance amendments
pertaining to such things as shoreland regulations, development
moratoriums and regulation of group homes . We have codified the
zoning ordinances for numerous municipalities .
2. Platting, Land Development
An essential element of municipal legal representation is advising
clients concerning host of platting, land use comprehensive
g P g> .�
plan and subdivision issues which cities face on a daily basis.
Attorneys in our firm have extensive and long -term experience
in such matters. Jim Thomson is a frequent lecturer on land use
issues and has handled many significant land use cases at the
trial and appellate levels. Two of our attorneys, Ron Batty and
Steve Bubul, hold masters degrees in urban planning. Mr. Batty
has worked as a city planner for the City of New York, Borough
of ueens and was the Zoning Administrator for the City @ g y of
Minnetonka from 1980 to 1984. Steve Bubul worked as a land use
planner from 1978 to 1984 for the Dane County (Wisconsin)
Regional Planning Commission.
3. Condemnation Laws
Holmes & Graven has handled both routine and complex
condemnation proceedings since the firm was established. Those
matters are principally handled by Robert J. Lindall, John
M. LeFevre Mar Dobbins and Corrine Heine.
Mr. Lindall has been involved in over 300 condemnation
proceedings, many of which have involved commercial or
industrial properties. He is co- author with John LeFevre
and Mary Dobbins of the book, Minnesota Condemnation
Law and Practice He is co- author with Mary Dobbins and
Douglas Peterson of two articles in Minnesota Real Estate
Law Journal entitled Minnesota's Doctrines of Public
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a -ii 4
Purpose and Superior Public Purpose in Eminent Domain
(Vol. 1, No. 13) and T_ he Origins of Eminent Domain
•
(Vol. 1, No. 12) . He was chairman of the Hennepin
County Bar Eminent Domain Committee in 1981 -1982 and
1982 -1983. John M. LeFevre authored Some Ethical Issues
in the Eminent Domain Area (Hennepin Lawyer, 1983) .
Corrine Heine represents the City of Minneapolis on behalf
of the Bassett Creek Flood Control Commission in the
acquisition of rights -of -way for the $17 million Bassett
Creek Flood Control Project. She has also handled
condemnation proceedings for the Cities of Brooklyn
Center, New Brighton, and Plymouth.
4. MSA 429 Projects
As city attorneys we assist the city staff throughout the special
assessment process to ensure compliance with statutory
procedures. We consult with staff in the preparation of
assessment rolls, acquiring property when needed and the
handling of assessment appeals. Charlie LeFevere has been a
frequent lecturer at continuing legal education courses on this
subject, has extensive experience in reviewing improvement
proceedings in cities throughout Minnesota, and has represented
a number of cities in special assessment appeals.
5. Environmental and Superfund Law
• Holmes & Graven has extensive experience in the practice of
environmental law through the representation of both public and
private clients. Bob Lindall, who practices extensively in
environmental law, was formerly the Special Assistant Attorney
General for the Minnesota Pollution Control Agency. Our
experience includes: 4
a) The firm has represented several clients regarding the
hazardous waste siting procedures under the direction of
the Minnesota Waste Management Board. In addition, we
have advised numerous public clients regarding
environmental laws, including the Minnesota Environmental
Rights Act ( Superfund) .
b) The firm has served as general counsel to the
Metropolitan Waste Control Commission. This has involved
work regarding sewage treatment and disposal and the
Clean Water Act and its application to local government
units . In this connection, we have developed and
instituted the industrial strength charge system in the
metropolitan area (both model ordinances and joint power
agreements), the industrial cost recovery system, and the
waste discharge rules for the metropolitan disposal
system. In addition, we have represented the Commission
in matters relating to discharge permits, on -land disposal
=62802
Frnrs -ii 5
of waste, and litigation regarding municipal user and
connection charges.
c) The firm has represented the Minneapolis Community
Development Agency (MCDA) in several environmental
matters. In particular, the firm represented the MCDA in
lengthy litigation regarding the adequacy of the
Environmental Impact Statement on the Cedar - Riverside
New Communities redevelopment project. We have also
represented the agency and other public clients in
reviewing the adequacy of various environmental
documents.
d) Mr. Lindall represented the MCDA and the City of
Minneapolis in negotiations with the MPCA and FMC
Corporation which resulted in MCDA remediation of a
contaminated site and construction by FMC of a multi-
million dollar research facility with over 1, 000 jobs on the
site. He then brought legal action against the previous
owner and recovered over $1.1 million in response costs
incurred by MCDA in cleanup of the site and related
matters.
e) Mr. Lindall and Mr. Gary Winter both have
represented clients accused of being responsible persons
for cleanup of Superfund designated sites by the United
States Environmental Protection Agency. They currently
represent the cities of Anoka, Circle Pines and New
Brighton in such negotiations relating to the Oak Grove
Landfill in Anoka County.
f) Mr. Lindall regularly advises public bodies about
the acquisition of contaminated real estate. He has
lectured regularly on this issue and has lobbied in the
Minnesota Legislature on this and many other issues .
g) From time to time, the firm has rendered advice to
various public clients regarding the environmental
consequences of development proposals. In addition, we
have had extensive experience regarding the issues of
historic preservation, environmental impact statements
and environmental worksheets.
C. Employment Law
Holmes & Graven has been actively involved in the employment and
personnel area. Several of its attorneys have represented and advised
governmental and private clients in this area. This experience includes
the following types of representation: discipline/ discharge cases;
race, sex, disability and age disc cases; sexual harassment
cases; Veterans' Preference Act cases; reviews of personnel
policies /handbooks, employment contracts, affirmative action plans;
advice on pay equity/ comparable worth plans; labor - management •
contracts and the Minnesota Government Data Practices Act.
am 62802
PIR?[ -12 6 `
Holmes & Graven has primarily represented defendants in employment
matters, and in particular, government agencies. Its attorneys have
• defended these cases in federal and state courts, arbitrations, the
Minnesota Human Rights Department, the federal EEOC, The
Minneapolis Commission on Civil Rights, before* the Commissioner of
Veterans Affairs, and in informal negotiations. John LeFevre and Mary
Dobbins are the primary attorneys practicing in the employment area.
d. Tax Increment Financing and Municipal FinancinZ
1. General Municipal Finance
As a nationally recognized bond counsel, Holmes & Graven has
acted as bond counsel throughout the United States and for over
200 public entities in Minnesota. The firm is a member of The
National Association of Bond Lawyers and is listed in the
Municipal Bond Attorneys of the United States section of "The
Bond Buyer's Directory." Holmes & Graven has a broad base of
experience in connection with the issuance and sale of public
debt, at the local, regional and state levels. We have acted as
bond counsel, underwriter's counsel, company counsel and
issuer's counsel in issues of general obligation bonds, tax
increment revenue bonds, industrial development bonds and
single family and multifamily housing bonds . The firm played a
central role in the drafting of Minnesota's tax increment,
industrial development bond and housing bond laws.
• 2. Economic Development/ Redevelopment
Holmes & Graven developed much of its housing and
redevelopment law experience by acting as general counsel to the
Minneapolis Housing and Redevelopment Authority from April,
1973 to June, 1981. When that agency was reorganized in 1981,
the Minneapolis city attorney undertook the general counsel
responsibilities, and we concentrated on condemnation, bond
issues, and redevelopment contract negotiations. While general
counsel, Holmes & Graven rendered approximately 500 formal
legal written opinions regarding all aspects of the operation of a
housing and redevelopment authority, all of which have been
retained and cataloged; handled approximately 350 condemnation
proceedings through commissioner hearings, district court trial
and supreme court appeal; handled real estate title matters,
including quiet title and torrens proceedings; negotiated all
development agreements, including tax increment, UDAG, EDA,
SBA and CDBG- funded projects; initiated the locally- funded
commercial and housing rehabilitation program, the urban
homestead program, the single family and multifamily loan
programs, as well as initial implementation of the CDBG, UDAG,
Section 23 and Section 8 programs; and handled federal and state
lobbying activities.
The firm's expertise in housing and redevelopment matters has
resulted in our current role as general counsel to the Housing
and Redevelopment Authorities listed earlier in this proposal . We
=L62802
FZRl� I1 7
also represent the Minnesota Chapter of The National Association
of Housing and Redevelopment Officials. •
We also serve as attorneys to the Economic Development
Authorities of Crystal, Brainerd, Lake City, Brooklyn Center
and Robbinsdale. Jim Holmes prepared the prototype EDA
legislation for the City of Red Wing, and our work as bond
counsel brings us into continuous contact with EDAs throughout
the state.
In many cases Holmes & Graven is retained to provide specialized
housing, economic development or redevelopment services to
cities. W t' t ' capacity or over 50 cities in Minnesota.
We ac in this f
While these services are varied, they typically involve the
structuring and negotiating of specific transactions.
Holmes & Graven has negotiated literally hundreds of
development contracts on behalf of public clients. We drafted the
early tax increment agreements, the form of which is in common
use today. We drafted the first UDAG contract in connection
with the Minneapolis Pillsbury research and development facility
and that form is still in use nationally by HUD.
Attorneys at Holmes & Graven negotiated and drafted
development contracts for the following representative projects:
The Carlson
Center Project - Minnetonka, Plymouth
The Mall of
America Project - Bloomington
Northwest Airbus
Facility - Duluth, Hibbing
The Bass Lake
Road Becker
Park Project - Crystal
The Hopkins Downtown
Redevelopment Project - Hopkins
Waterford Plaza - Plymouth
The City of Virginia
Redevelopment Project - Virginia
Pillsbury Research and
Development Facility - Minneapolis
Central Avenue
Developments - Columbia Heights
•
=62802
FIRM -11 8
Industry Square
Development Corporation - Minneapolis
(Metrodome)
Norwest Center - St. Cloud
Boisclair East Bank
(River Place) - Minneapolis
First Bank of Robbinsdale - Robbinsdale
Downtown Mall - Grand Rapids
Block 40 (Galtier Place -
Lowertown) - St. Paul
Watlow Facility - Winona
Lake & Hennepin Project - Minneapolis
Edinborough - Edina
Hyridge Condominiums - Minnetonka
Franklin Avenue
Redevelopment Project - Minneapolis
• Lee School - Robbinsdale
Coke- Marquette
Development - Minneapolis
FMC Research Facility - Minneapolis
St. Thomas University
Minneapolis Campus - Minneapolis
4. Number of Attorneys/ Specialties
The firm has 22 lawyers comprising four departments: Municipal Law, Public
Finance, Litigation, and Corporate/ Securities. The heads of those
departments are Dave Kennedy, Jim Holmes, John LeFevre, and John Larson,
respectively. A brief description of the background of each of the attorneys
in the firm may be found at Part F of this proposal. In addition to the areas
set forth earlier in this proposal our firm specializes in the following areas:
a. Joint Powers
The firm has extensive experience in the laws affecting joint powers
organizations. We have prepared numerous joint powers contracts for
groups of municipalities for various purposes. We currently serve as
general counsel to several joint powers entities, such as the Hennepin
Recycling Group, the Local Government Information Service (LOGIS)
and the Minnesota Police Recruitment System (MPRS) .
CLL62802
PIR!l -11 9
b. Legislative
Holmes & Graven has for many years been active in legislative matters
on behalf of our clients. Our firm was primarily responsible for
drafting the Uniform Tax Increment Act, the Municipal Housing Finance
Act, the commercial rehabilitation law, and the 1982 interest reduction
legislation. We have drafted and lobbied many amendments to Chapter
462, the Industrial Development Revenue Bond Act, the Municipal
Housing Finance Act, tax increment laws, and various other statutes on
behalf of the National Association of Housing and Redevelopment
Officials as well as individual clients. This includes, for example,
legislation to equalize tax disparities between border cities enacted
during the 1983 session on behalf of Moorhead, Minnesota and the 1984
industrial development bond allocation legislation.
The firm has also been involved in federal legislation. Through the
offices of Representatives Frenzel and Sabo and Senator Durenberger,
we have drafted and consulted with respect to much housing and
development legislation, including the 1980 Ullman legislation, the
housing provision of the Tax Equity and Fiscal Responsibility Act of
1982 and the Tax Reform Act of 1984.
Dave Kennedy served as the legislative representative for the League
of Minnesota Cities from 1960 to 1967 and was a member of the Senate
Counsel staff from 1969 to 1971. The firm has also represented the
League of Minnesota Cities with respect to certain tax exempt financing
provisions of the Tax Reform Act of 1986. Attorneys with the firm have •
been active in the review and modification of proposed legislation to
modify the land use provisions of Minnesota Statutes, Chapter 462.
c. Real Estate
Much of the firm's activities involve in one manner or another issues
pertaining to land and its ownership. In addition to our condemnation
and general real estate litigation activities, we handle countless real
estate transactions for the clients of the firm. In that connection we
have gained extensive experience in issues affecting title and have
handled many proceedings necessary to establish and to clear title to
land.
Larry Wertheim is an adjunct professor of real estate at William Mitchell
College of Law. Mr. Wertheim and Mr. Lindall have been certified by
the Minnesota Bar Association as Real Property Law Specialists.
d. Public Housing
Holmes & Graven has extensive experience in representing and advising
various housing and redevelopment authorities throughout the state in
connection with their operation of public housing and other federally-
assisted housing programs. Among the public housing authorities to
which Holmes & Graven has provided such services are the Minneapolis
Community Development Agency and its predecessor, the Minneapolis
Housing and Redevelopment Authority. In the course of providing such
CLL62902
FIPX -ii 10
representation the firm has had the opportunity to research such areas
as sufficiency of admission procedures and criteria for public housing
• tenants, including handicapped and disabled persons, "good cause"
requirements for evictions of public housing tenants, and due process
hearing requirements for denial of admissions to public housing and
evictions from public housing. The firm's involvement has not been
limited to the federal public housing program, but has included the
giving of advice to, and representation of, public housing agencies
concerning the development and operation of the federal Section 8
existing housing program.
In addition to giving general legal advice and assistance concerning the
public housing and. Section 8 housing programs, the firm has also
represented numerous public housing agencies in litigation arising out
of their operation of public housing and Section 8 housing programs .
e. Ordinance Codification
We have codified the city codes for the Cities of Crystal, Inver Grove
Heights, West St. Paul, Brainerd, Plymouth, Richfield, Hopkins,
Independence, p ndence, Richmond, LMCD, Robbinsdale, South St. Paul, and
Melrose .
f . Public Contracting
The attorneys in our firm regularly advise our municipal clients on
public contracting matters, including reviewing contract documents and
• answering bidding questions. In most cases, we are able to avoid
litigation by providing preventive advice. Our firm has a very high
success rate in defending the few cases where contracts have been
challenged. We have participated in appellate cases that have
established contracting principles favorable to Minnesota cities.
g. Charter Commissions
We presently serve as attorneys to the Charter Commissions in Crystal,
Brooklyn Center, Plymouth, St. Cloud, Moorhead, and Lino Lakes.
5. Number of Paralegals /Specialties
Our firm has six individuals who are classified as paralegals. Three of the
paralegals are primarily involved in litigation activities and one each is
involved primarily in real estate, municipal, and public finance.
6. Support Personnel
Our firm's support staff totals 24 persons, 22 of whom are involved in either
administrative, accounting, or secretarial work. We also have two law clerks .
7. Office Organization and Support Capabilities
Holmes & Graven is a professional corporation. James S. Holmes, John R.
Larson, and David J. Kennedy are the principals of the firm. The principals
are permanent members of the firm's Executive Committee mmi tee which also consists
CLL62802
MM -11 11
of two other members from the firm's board of directors. The director of
administration is responsible for the implementation of the directives from the •
executive committee and board of directors and for overseeing the personnel
issues relating to the professional and nonprofessional staff. Secretaries are
assigned to designated attorneys . Law clerks and paralegals are available to
all attorneys on an as- needed basis.
The attorney staff is divided into four departments. The three departments
that would be involved in providing legal services to the city would be the
municipal department, public finance department, and the litigation
department. A total of 19 lawyers in the firm work in those departments.
8. Flow Chart of Work Process for Municipal Work
City Council ---j City Administrators ---j City Staff
City Attorney
and Assistants
The actual flow of work for our municipal clients varies from city to city. In
some cases the City Manager or Administrator works directly with the city
attorney and the flow of work is channeled primarily through those two. In
most cases, however, city staff members (particularly department heads) and
occassionally city council members will communicate directly with the city
attorney. Over time city staff members tend to develop relationships with
other attorneys in our firm having expertise in their subject matter areas, and
may communicate directly with them without going through the city attorney.
We are quite flexible in this regard and will see to it that our flow chart
conforms to the wishes of the client.
B . ATTORNEY QUALIFICATIONS
1. City Attorney
We propose that Charlie LeFevere would act as the city attorney for Brooklyn
Center. As city attorney he would be directly responsible for the overall legal
needs of the City and would attend council meetings whenever possible .
t
practice has focused
s
Since graduating from law school in 1975, Mr . LeFevere p
almost exclusively on municipal law. He has been the city attorney for the city
of New Brighton for eleven years and for the City of Brooklyn Center for six
years. He has been the attorney for the Lake Minnetonka Conservation
District for fifteen years. He has represented a number of other Minnesota
cities, counties, and school districts on special projects, including the cities
of Robbinsdale, Richfield, Medina, Crystal, Minnetonka, Roseville,
Burnsville, Inver Grove Heights, Eagan, and the Edina and Hopkins School
Districts. Mr. LeFevere devotes 100% of his time to municipal law matters. (A
copy of Mr. LeFeverets resume is attached.)
CLL62802
FIRM 11 12
2. Assistant City Attorneys
• As city attorney, Mr. LeFevere would have primary, day -to -day
responsibility for all of the city's legal matters. At Holmes & Graven, our
practice is for the city attorney to perform as much of the city's work
personally as is possible and in the city's best interest. Most of the general
work, as well as matters within an area of specialization of the city attorney,
would be performed personally. Specialized matters outside the city
attorney's expertise or matters which another attorney can handle more
quickly would be assigned to someone other than the city attorney. Since Mr.
LeFevere currently serves as city attorney, no adjustment would be necessary
to assure his availability to work on Brooklyn Center matters.
Holmes & Graven has six attorneys who serve as city attorneys and whose
work is exclusively, or almost exclusively, limited to representing public
entities. Collectively, these six attorneys have over 100 years experience as
municipal attorneys. Copies of their resumes are attached. In the rare event
that the designated city attorney is unavailable and cannot be reached within
a short period of time, emergencies can be handled by one of the other
municipal attorneys.
John Dean and Corrine Heine would be the primary back -ups to Mr. LeFevere
in performing the general civil legal work for the City. Mr. Dean is currently
the attorney for the Cities of Richfield and Robbinsdale. Mr. Dean devotes
100% of his time to municipal law. Corrine Heine is currently P n y the City Attorney
for the City of Loretto and has practiced almost exclusively (90 %) in municipal
law since 1985. (Copies of both of their resumes are attached.)
3. Supplemental Assistance - Attorneys
Because our firm practices so extensively in the areas of municipal law, we
have a large number of attorneys who are able to provide supplemental
assistance or special expertise, as needed. Examples of such assistance which
would be available to Brooklyn Center are as follows:
a. Condemnation - Robert J. Lindall (75% of time in such practice.)
b. Planning and Development - Ronald H. Batty and Steven J.
Bub
ul, both of whys hold Masters Degrees in Urban Pl annin g
(50% of time in such practice.)
C. Tax Increment Financing - Dave Kennedy and John Dean (50% of
time in such practice.)
d. Labor Relations - John M. LeFevre and Mary J. Dobbins (30% of
time in such practice . )
4. Supplemental Assistance - Non - attorney Staff
Certain of the activities described in the proposal, such as the initial drafting
of condemnation petitions, routine litigation documents, routine real estate
matters and drafting of resolutions and ordinances are handled by our
paralegal staff as follows:
•
CLL62802
p�-�� 13
a. Cathy Rocklitz - Ms. Rocklitz has been a paralegal with our firm
since 1979. 50% of her time is spent on municipal real estate
matters.
b . Cheryl Willey - Ms. Willey has been a paralegal since 1985. 50%
of her time is spent on municipal matters and 50% on public
finance matters.
5. Allocation of Work
When it is more efficient and economical, certain work for our municipal clients
may be assigned to clerks or paralegals working under the direct supervision
of an attorney. All other work, however, is handled by a licensed attorney.
Municipal clients are sometimes frustrated when legal work which they regard
as important is assigned to junior or less experienced attorneys. At Holmes
& Graven, municipal work is assigned to experienced attorneys. Of the 18
attorneys who could be assigned work for Brooklyn Center, all but one are 35
years of age or older. Work for our municipal clients is most often done by the
designated city attorney. Work is assigned to other attorneys primarily in
cases in which they have greater experience or expertise or are able to
complete the project more promptly. In all cases, however, the designated
city Y responsible attorney remains for the work and for monitoring its progress
P
in the office.
C . FIRM QUALIFICATIONS
1. Client References •
The firm has represented hundreds of Minnesota cities from 1988 to 1991 in
various capacities, including general counsel, special counsel and bond
counsel. A complete listing of those cities will be provided upon request. The
following is a list of all cities for which we have served as general counsel
during the relevant time period, plus a representative list of governmental
agencies for whom we regularly act as special counsel.
David Childs, City Manager
City of Minnetonka (former New Brighton Manager)
14600 Minnetonka Blvd.
Minnetonka, MN 55345
(612) 939 -8200
James Miller, Executive Director
League of Minnesota Cities
3490 Lexington Avenue North
St. Paul, MN 55126 -8044
(612) 490 -5600
James Prosser, City Manager
City of Richfield
6700 Portland Ave., S.
Richfield, MN 55423
(612) 968 -7521
CLLS2802
14
Samanth Orduno, City Administrator
• City of Mounds View
2401 Highway 10
Mounds View, MN 55112 -1499
(612) 784 -3055
Hank Sinda, City Manager
(Former City Manager, City of New Brighton)
City of Sioux City, Iowa
(712) 279 -6102
Jerry Dulgar, City Manager
City of Crystal
4141 Douglas Drive North
Crystal, MN 55422
6
I2 53 -
( 7 8421
James Willis, former City Manager
City of Plymouth
3400 Plymouth Blvd
Plymouth, MN 55447
(612) 550 -5011
Robert Alfton, City Attorney
Floyd Olson, Chief Deputy City Attorney
City of Minneapolis
• A -1700 Government Center
Minneapolis, MN 55487
(612) 673 -2021
Robert Dronen, Deputy Executive Director
Minneapolis Community Development Agency
200 Crown Roller Mill
105 5th Avenue South
Minneapolis, MN 55401
(612) 673 -5125
Ann E. Theis, Mayor
City of Medina
2052 County Road 24
Medina, MN 55340
(612) 473 -4643
John Pidgeon, City Manager
Lyle Olson, Director of Staff Services
City of Bloomington
2215 West Old Shakopee Road
Bloomington, MN 54331
(612) 881 -5811
CLL62802
P =�� 15
Gregory Konat, City Manager
City of Burnsville •
100 Civic Center Parkway
Burnsville, MN 55337
(612) 895 -4400
Francis Hagen, City Manager
City of Robbinsdale
4221 Lake Road
Robbinsdale, MN 55422
(612) 537 -4534
Kathleen Miller, City Administrator
City of Lauderdale
1891 Walnut Street
(612 631 -0300
Ryan Schroeder, City Administrator
City of Ramsey
15153 Nowthen Boulevard N.W.
Ramsey, MN 55303
(612) 427 -1410
Tom Van Beusekom Mayor
City of Loretto
259 North Medina Street
Loretto, MN 55357
(612) 479 -4305
2. Priority of Work
Nearly all of the work of Holmes & Graven is municipal work. Our
municipal clients are given the highest priority. We believe the work
0 0 clients important; • and we strive to give it the
f our municipal the s is p , gl
careful, prompt and thorough attention it deserves. Our services to
municipal clients are rendered by attorneys with many years of
experience in municipal law. Because the firm currently represents the
City, an we would not have to make adjustments to continue to give the
Y
work of Brooklyn Center our highest priority.
3. In 1993, over 80 percent of the firm's total receipts have been related
to municipal work.
D. FEES
Our firm's proposal for hourly rates for all services for 1994 would be as
follows:
$100/Attorneys general civil
$105 /Attorneys litigation, economic development
$115 /Attorneys real estate title work paid by developers
$70/Paralegals
65 Law Clerks
•
=62802
stars =ii 16
We would propose to leave the retainer amount at $1183 /month; however if the
• city wishes to eliminate the retainer or change items covered by the retainer,
we would be very willing to explore such other options.
The firm will bill its out -of- pocket costs for such things as postage, long
distance telephone calls, and computer assisted research. Copying costs are
reimbursed at .20 per page and mileage at .20 per mile.
The firm's fees as bond approving counsel are directly related to the size of
the bond issue, and are approximately $1,000 for each $1,000,000 of bonds
with a minimum fee of $2,500.
The firm bills its time in .05 hour increments . The minimum increment for any
billed service is .05 hour. The firm will provide monthly billing statements in
the format. requested in the request for proposals.
E. CONFLICT OF INTEREST
Each attorney in our firm has a computerized listing of all clients to review for
potential conflicts. If a potential conflict exists we notify each client. If an
actual conflict exists, we would withdraw from representing either client
unless both clients consent to our representation.
Nearly all of the work of our firm involves the representation of governmental
clients. Therefore, unlike firms with a substantial clientelle of developers or
business investors, we very rarely find that we have a conflict of interest.
• F. B
ACKGROUND OF FIRM ATTORNEYS
ROBERT A. ALSOP, born in New Ulm, Minnesota, May 9, 1959. Admitted to
bar 1986, Minnesota and U.S. District Court, District of Minnesota. Education: St.
Olaf College (B.A., 1981) ; William Mitchell College of Law J .
g ( D . , 1986) . Member:
Minnesota State; and American Bar Associations. Practice: Litigation, Worker's
Compensation.
RONALD H. BATTY, born in Tampa, Florida, September 20, 1951. Admitted
to bar 1980, Minnesota. Education: Loyola University (B.A., magna cum laude,
1973) ; Hunter College of the City University of New York (M. U . P . , . 1975 )
Georgetown University Law Center (J.D., 1979). Related Experience: City
Attorney for: Medina, 1987 - present; Lauderdale, 1986 - present; and the
Robbinsdale Economic Development Authority, 1990 - present. Member: Hennepin
County; Minnesota State; and American Bar Associations. Practice: Public finance,
and local government representation.
STEPHEN J. BUBUL, born in Indianapolis, Indiana, November 5, 1952.
Admitted to bar 1987, Wisconsin and U.S. District Court, Western District of
Wisconsin; 1988, Minnesota. Education: University of Wisconsin (B.A., 1975; M.S. ,
1978; J. D. , cum laude, 1986) . Phi Beta Kappa. Related Experience: Law Clerk,
Justice Peter S. Popovich, Minnesota Supreme Court. Member: State Bar of
Wisconsin; Hennepin County; and Minnesota State Bar Associations. Practice: Local
government representation, and public finance.
• ROBERT C. CARLSON, born in St. Paul, Minnesota, March 27, 1943.
Admitted to bar 1973, Minnesota, Iowa; 1973, U.S. District Court of Minnesota and
=62802
FZIilf -Il 17
U.S. Court of Appeals, Eighth Circuit; 1985, U.S. Supreme Court. Education:
University of Minnesota (B. S . , 1966) ; University of Iowa (J. D . , with honors, 1973) •
Member: Hennepin County; Minnesota State; and American Bar Associations.
Practice: Corporate, and securities.
ROBERT L. DAVIDSON, born in Mohall, North Dakota, August 29, 1933.
Admitted to bar 1957, Minnesota. Education: University of Minnesota (B . S.L. , 1955;
LL.B., 1957) . Phi Delta Phi. Member: Hennepin County Minnesota State; and
American Bar Associations. Practice: Real estate development.
JOHN B. DEAN, born in New Britain, Connecticut, April 14, 1944. Admitted
to bar 1969, Minnesota. Education: Grinnell College and University of Kansas
(B.A., 1966); University of Minnesota (J.D., 1969). Related Experience: Criminal
Director, University of Minnesota Legal Aid Clinic, 1968 -1969; Assistant State
Public Defender 1969 -1970; Assistant Hennepin County Public Defender for
Misdemeanors, 1969 -1970; City Attorney for: Richfield, 1988 - present; and
Robbinsdale, 1988 - present; Attorney for: Richfield Housing and Redevelopment
Authority, 1988 - present; Chanhassen Housing and Redevelopment Authority, 1989 -
present) Member: Hennepin County; Minnesota State; and American Bar
Associations. Practice: Local government representation, trial and administrati ve,
housing and redevelopment.
MARY G. DOBBINS, born in Minneapolis, Minnesota, May 5, 1954. Admitted
to bar 1983, Minnesota; 1983 U.S. District Court of Minnesota. Education:
University of Minnesota (B.A., magna cum laude, 1979) ; William Mitchell College of
Law (J.D., cum laude, 1983) . Phi Beta Kappa. Publications: Co- author with John
M. LeFevre and Robert J. Lindall of Minnesota Condemnation Law and Practice •
(Butterworth's, 1990) . Member: Hennepin County; Minnesota State; and American
Bar Associations. Practice: Real estate, and litigation.
STEFANIE N. GALEY, born in New York, New York, October 28, 1953.
Admitted to bar 1980, Minnesota; 1981, U. S. District Court of Minnesota. Education:
Cornell University (B.A., 1975); William Mitchell College of Law (J.D., cum laude,
1980) . Member: Hennepin County, Minnesota State; and American Bar Associations;
and National Association of Bond Lawyers. Practice: Public finance.
CORRINE A. HEINE, born in Waterloo, Iowa, June 10, 1957. Admitted to bar
1983, Minnesota. Education: Wartburg College (B.A., summa cum laude, 1979);
University of Minnesota (J.D., magna cum laude, 1983) . Related Experience: City
Attorney for Loretto, 1987 - present; Attorney for White Bear Lake Conservation
District, 1987- present) ; Town attorney for Town of Eureka, 1989 - present. Member:
Minnesota Women Lawyers, Board of Directors, 1990 - present; Hennepin County;
Minnesota State; and American Bar Associations. Practice: Local government
representation, trials and appeals.
JAMES S. HOLMES, born in Fargo, North Dakota, March 9, 1941. Admitted
to bar 1969, Minnesota. Education: Washburn University of Topeka (B.A., magna
cum laude, 1966); University of Minnesota (J.D., cum laude, 1969). Order of the
Coif. McVicar Scholar. Related Experience: Instructor, Legal Writing, 1969 -1971;
Appellate Advocacy, 1971 -1973; University of Minnesota Law School. Adjunct
Professor Municipal
Bonds 1982 University ty of Minnesota Law School.
Publications: Article Editor, University of Minnesota Law Review, 1968 -1969; Co- •
author with David Graven: Of Open Meetings Attorney -Client Privileges and The
Government Lawyer 33 Bench and Bar 8, February, 1977; Author of The Attorney-
CLL62802
PM:tk-11 18
Client Privilege Exception to the Open Meeting Law 62 Minnesota Cities 13,
December, 1977; Author of Minnesota Tax Increment Financing Act, annotated
• 1979, 1980, 1982. Member: Metropolitan Council Housing Advisory Committee,
Chairman, 1971 -1973; Metropolitan Council Redevelopment Authority Advisory
Committee member, 1973 -1974; Minnesota Chapter of the National Association of
Housing and Redevelopment Officials, 1979- present; National Association of Bond
Lawyers (Member, Tax Increment/ Special Assessment District Financing Committee
and Financing Housing, 1978- present) ; Hennepin County (Member, Local
Government Law Committee, 1978 - present), Minnesota State and American (Member,
Local Government Law Section) Bar Associations. Practice: General representation,
real estate, and public finance.
DAVID J. KENNEDY, born in Minneapolis, Minnesota, January 29, 1932.
Admitted to bar 1961, Minnesota. Education: University of Notre Dame (B.A.,
1953) ; University of Minnesota (LL.B., 1960) . [ Cmdr. , USNR - Retired] . Related
Experience: Staff Attorney, League of Minnesota Municipalities, 1960 -1967; Director
of Minnesota Office of Urban and Local Affairs, 1967 -1969; Assistant Senate Counsel,
Minnesota State Senate, 1969 -1972; Attorney for the City of Crystal, 1973- present;
Municipal Bond Approving Counsel, 1973 - present. Member: Hennepin County; and
Minnesota State Bar Associations; National Association of Bond Lawyers. Practice:
Public finance, legislation, and local government representation.
JOHN R. LARSON, born in Montevideo, Minnesota, January 24, 1947.
Admitted to bar 1974, Minnesota. Education: University of Minnesota and Mankato
State University (B.A., 1970); William Mitchell College of Law (J.D., 1974) Related
Experience: Chairman of Committee for a Law Review; Committee on Professional
Responsibility; Securities Examiner, Securities Division, Minnesota Department of
• Commerce, 1972 -1974; Real Estate . Director, Securities Division, Minnesota
Department of Commerce, 1974 -1975; Minnesota Commissioner of Securities,
1975 -1978 (with responsibilities for the administration of Minnesota securities, real
estate, franchise, subdivided land, charities and corporate takeover laws);
Chairman, Commerce Commission, 1978 (with oversight responsibilities of securities,
banks and insurance divisions of the Department of Commerce) ; Continuing Legal
Education, Speaker. Member: William Mitchell College of Law Association; Real
Estate, Investment Association; National Syndication Forum; former member of
National Association of Securities, Dealers, Inc.; Real Estate Committee; former
member Commodity Futures Trading Commission; Advisory Committee on State
Jurisdiction; Hennepin County; Minnesota State; and American Bar Associations.
Practice: General business, securities, and real estate.
WELLINGTON H. LAW, born in St. Paul, Minnesota, October 30, 1931.
Admitted to bar 1955, Minnesota; 1957, U.S. District Court, District of Minnesota;
1963, U.S. Supreme Court and U.S. Court of Military Appeals; 1970, Corps Board
of Contract Appeals, U.S. Claims Court. Education: University of Minnesota
(B . S . L . , 1955, LL.B., 1955) . Phi Delta Phi. Member: Board of Editors,
University of Minnesota Law Review, 1953 -1954; Hennepin County; Minnesota State;
and American (Member, Forum Committee on Construction Industry, 1979- present;
Sections on: Public Contract Law; International Law) Bar Associations. Practice:
Business, litigation and construction law.
CHARLES L. LEFEVERE, born in Minneapolis, Minnesota, December 21, 1946.
Admitted to bar 1975, Minnesota. Education: St. Olaf College (B.A. 1968);
• University of Minnesota (J. D . , cum laude, 1975) . Related Experience: City
Attorney for: New Brighton, 1982- present; Brooklyn Center, 1987- present; Lake
=6 2802
F-�� 19
Minnetonka Conservation District, 1978 - present; Municipal Bond Approving •
Counsel, 1980 - present. Member: Hennepin County; Minnesota State; and American
Bar Associations. Practice: Public finance, and local government representation.
JOHN M. LEFEVRE, JR. , born in Dayton, Ohio, September 15, 1944. Admitted
to bar 1970, New York; 1973, U.S. District Court, W . D . N . Y . , 1977, Minnesota;
1978, U.S. District Court, D. Minn.; 1978, U.S. Court of Appeals, Eighth Circuit.
Education: Williams College (B.A., cum laude, 1966); University of Michigan (J.D.,
1969). Phi Beta Kappa. [Capt., U.S. Marine Corps Reserve, 1970 - 1972].
Publications: Co- author with Mary G. Dobbins and Robert J. Lindall of Minnesota
Condemnation Law and Practice (Butterworth's, 1990); Author of Some Ethical
Issues in the Eminent Domain Area 51 Hennepin Lawyer 52 (Mar. r. 1982) .
Member: Hennepin County; and Minnesota State Bar Associations; Referee,
Hennepin County Conciliation Court, 1980 -1992. Practice: Litigation, eminent
domain, employment/ labor law, and construction law.
ROBERT J. LINDALL, born in Slayton, Minnesota, February 28, 1944.
Admitted to bar 1969, Minnesota and 1980, U.S. District Court of Minnesota.
Education: University of Minnesota (B.A., 1966; J. D . , 1969) . Delta Theta Phi, Phi
Sigma Kappa. Related Experience: Certified as Real Property Law Specialist by
Minnesota State Bar Association, Real Property Section, 1989; Special Assistant
Attorney General, State of Minnesota (representing Pollution Control Agency) , 1969-
1973; Jonathan Development Corporation: Staff Attorney, 1973 -1974; Vice President
and General Counsel, 1974 -1977; President and General Manager, 1977 -1978.
Publications: Co- author with John M. LeFevre, Jr. and Mary G. Dobbins of
Minnesota Condemnation Law and Practice (Butterworth's, 1990); Co- author with
Mary Dobbins, Minnesota's Doctrines of Public Purpose and Superior Public Purpose
in Eminent Domain Minn. Real Est. L. J., May /June, 1983; Co- author with Douglas
Peterson, Origins of Eminent Domain Minn. Real Est. L. J., August, 1983.
Member: Minnesota Environmental Education Council, 1971 -1975 (Chairman, 1974-
1975); Metropolitan Council Transportation Advisory Board, 1978 -1981;
Councilmember, City of Chaska, 1978- present; Hennepin County ( Chairman,
Eminent Dom Committee, to St a em a Real Property
Domain 1981 - 1983); Minnesota at (Member, r, p y
Section and Eminent Domain Committee); and American (Member, Sections on: Real
Property, Probate and Trust Law; Corporation, Banking and Business Law; Local
Government Law; Committee on Environmental Law) Bar Associations; and
International Right of Way Association. Practice: Eminent domain real estate
g Y
environmental, property tax appeals, and public law.
ROBERT C. LONG, born in St. Peter, Minnesota, August 9, 1958. Admitted
to bar 1985 Minnesota. Education: Macalester College, B.A. summa cum laude
Phi Beta Kappa) ; University of Minnesota, (J. D . , cum laude) . Related Experience:
President Association of Metropolitan Municipalities (AMM) ; Vice President Minnesota
League of Cities; Vice President Ramsey County League of Local Governments; St.
Paul City Councilmember 1988- present; St. Paul Port Authority Commissioner 1988-
.
1991• St. a 1988-present;
P ul Housing and Redevelopment Authority Commissioner 2988 pre t;
St. Paul Civic Center Authority Commissioner 1990 - present; Twin Cities Family
Housing Fund Board Member; Special Assistant Attorney General, State of Minnesota
(consumer protection prosecution) 1985 -1987; Law Clerk, Hennepin. County
Attorney's Office (civil and criminal divisions) 1983 -1985; Staff Aide to former St.
Paul Mayor George Latimer 1981 -1982. Publications: Legislative Developments in
Minnesota Consumer Law Faculty, Minnesota Institute of Legal Education's 1987 •
Consumer Law Program. Member: Ramsey County and Minnesota State Bar
CLL62802
BIR!l -11 20
Association. Practice: Public finance, public law, local government representation,
• economic development and housing.
LAURA K. MOLLET, born in Racine, Wisconsin, August 3, 1957 Admitted to
bar 1982, Minnesota. Education: University of Minnesota (B.A., magna cum laude,
1979; J.D., 1982) . Member: Hennepin County; and American Bar Associations.
Practice: Public finance, and securities.
BARBARA L. PORTWOOD, born in Kansas City, Missouri, October 22, 1951.
Admitted to bar 1979, Wisconsin and U.S. District Court, Western District of
Wisconsin; 1981, Minnesota. Education: Rutgers University (B.A., 1975);
University of Wisconsin (J.D., cum laude, 1979). Related Experience: Law Clerk
to the Honorable Barbara B. Crabb, Chief Judge, U.S. District Court, Western
District of Wisconsin, 1979 -1980. Member: Hennepin County; Minnesota State; and
American Bar Associations; State Bar of Wisconsin; and National Association of Bond
Lawyers. Practice: Local government representation, and public finance.
JAMES M. STROMMEN, born in Minneapolis, Minnesota, December 4 1952.
Admitted to bar 1983, Minnesota. Education: Augsburg College (B.A., magna cum
laude, 1977); University of Minnesota (J.D., cum laude, 1983). Delta Theta Phi.
Language: German. Related Experience: General Counsel, Suburban Rate
Authority, 1990-present. Member: Hennepin County; Minnesota State; and American
Bar Associations. Practice: Business litigation, public utilities, and corporate.
JAMES J. THOMSON, born in Providence, Rhode Island, June 26, 1947.
Admitted to bar 1976, California; 1982, Minnesota. Education: University of Notre
Dame (A.B., 1969) ; University of San Diego (J.D., magna cum laude, 1976) . Alpha
Kappa Delta. (Capt., USMC, 1969 - 19731. Related Experience: Deputy City
• Attorney, San Diego City Attorney's Office 1976 -1982 • City Attorney', Y ty y,
1986 -1992. Publications: Editor -in- Chief, San Diego Law Review, 1975; Author of
Landlord Tort Liability in California 12 San Diego Law Review 401, 1974; Report of
the Municipal Labor Relations Committee 40A, Municipal Law Review 13, 1977.
Member: Hennepin County; and Minnesota State Bar Associations; State Bar of
California. Practice: Trials, appeals, and local government representation.
LARRY M. WERTHEIM, born in Minneapolis, Minnesota, May 29, 1950.
Admitted to bar 1976, Minnesota; 1976, U.S. District Court of Minnesota; 1978, U.S.
Court of Appeals, Eighth Circuit. Education: University of California at Berkeley
(A. B. , 1971) ; University of Wisconsin (M. A. , 1973) ; University of Minnesota (J. D . ,
magna cum laude, 1976) . Phi Beta Kappa. Related Experience: Adjunct Professor
of Law, William Mitchell College of Law, 1986 - present; Certified Real Estate
Specialist. Publications: Due -On -Sale Clauses in Minnesota 1 Minn. Real Est. L.J.
33, 1982; Due -On -Sale Clauses - An Update 1 Minn. Real Est. L.J. 81, 1982; Due -
On -Sale III: The New Federal Preemption 1 Minna Real Est. L.J. 113, 1982; Case
Comment - American National Bank v. Blaeser, 1 Minn. Real Est. L.J. 154, 1983;
New Due -On -Sale Regulations 1 Minn. Real Est. L.J. 181, 1983; Case Comment:
Uniust Enrichment Claim of Canceled Vendee 1 Minn. Real Est. L.J. 117, 1984; New
Contract for Deed Changes 55 Henn. Lawyer 14, Sept. -Oct. 1985; The Decision to
Cancel, 43 Bench & Bar 19, July 1986; Selected Recent Developments in Contracts
for Deed 58 Henn. Lawyer 6, Sept. -Oct. 1988; Recent Developments in Minnesota
Contracts for Deed 60 Henn. Lawyer 8, Jan. -Feb. 1991. Member: Hennepin
County; and Minnesota State Bar Associations. Practice: Real estate, and real
estate litigation.
0=62802
PZRM =11 21
BONNIE L. WILKINS, born in Fargo, North Dakota, October 22, 1944.
Admitted to bar 1986, Minnesota. Education: North Dakota State University (B.A. •
1966), University of Minnesota (J.D., cum laude, 1986). ABA Moot Court
Competition Team, 1985. Related Experience: Appellate Advocacy Instructor,
University, of Minnesota Law School, 1985 -1986; Instructor, Legal Writing,
University of Minnesota Law School 1987 -1988. Member: Ramsey County; Minnesota
State; and American Bar Associations. Practice: Litigation, real estate, and
corporate.
GARY P. WINTER, born in Buffalo, New York, August 2, 1953. Admitted to
bar 1988, New York and Massachusetts; 1990, District of Columbia; 1991, Minnesota.
Education: Rutgers University (B.A., 1975) ; University of Minnesota (M.A.,
1980) • State University f New York at Buffalo J.D. 1987. Publications: Tax
tY ( � )
Increment Financing: A Potential Redevelopment Financing Mechanism for New York
Municipalities Fordham Urban Law Journal, Vol. 18, No. 4, 1991; Tax Increment
Financing: Funding Community Development with Future Tax Receipts Minnesota'
Department of Energy and Economic Development in cooperation with the League of
Minnesota Cities, May 1984; Financing Public Improvements Minnesota Cities,
Volume 68, No. 2, pp. 4 -7, February 1983; The Downtown
Revitalization/ Redevelopment Dilemma Minnesota Cities, Volume 65, No. 3, pp. 4 -8,
March 1980 - Reprinted in "Current Municipal Problems ", Volume 7, No. 2, pp. 202-
209 Fall 1980. Member: American Bar Association • and New York Bar Association.
Practice: Municipal, real estate, environmental, insurance, and general business.
=62802
FIIiM -11
22
CHARLES L. LEFEVERE
•
PERSONAL DATA:
-Born December 21, 1946, Minneapolis, Minnesota
- Married to Kathryn Fevold
-Two Children
- Graduate of Richfield, Minnesota, High School
-B.A. in (1968) St. Olaf College, Northfield, Minnesota
- Exchange student sophomore year to Tuskegee Institute, Tuskegee,
Alabama. Teacher for Tuskegee Institute Community Education r
Program in Lowndes County, Alabama.
- Attended Officer Candidate School in Newport, Rhode Island (1968) and
served aboard hea vy cruiser with deployment to Europe, Africa,
Caribbean Islands, South America and Norfolk, Virginia. Rank,
Lieutenant.
-J . D . , cum laude, (1975) University of Minnesota
PROFESSIONAL EXPERIENCE:
Municipal
City attorney for New Brighton; city attorney for Brooklyn Center; attorney
for the Lake Minnetonka Conservation District; assistant city attorney for the
cities of Richfield.. Crystal, and Medina; special counsel to cities including •
Minnetonka, Burnsville, Inver Grove Heights and Ramsey; and approving
bond counsel to a large number of other cities, school districts and counties
throughout the state.
Administrative
Regulation of public utilities; practice before the North Dakota Public Service
Commission and Minnesota Environmental Quality Board, including work on
power plant siting, environmental impact statements and testifying before
Minnesota House and Senate committees. Advisin g political subdivisions and
utilities on legal matters at regular meetings and hearings, appearances before
state and local administrative agencies, trial and appellate practice.
PROFESSIONAL LECTURES AND SEMINARS:
-City Engineers Association of Minnesota, January 21, 1988
Recent Changes in the Law of Special Assessments
- Minnesota Institute of Legal Education, March 15, 1985
Special Assessments
- Minnesota Association of City Attorneys, January 21 -22, 1983
Municipal Regulation of Landfills and Other Sources of Pollution or
Contamination
- Hennepin County Bar Association, Local Government Committee,
September 9, 1982, Storm Water Management, Financing Alternatives
1
- Minnesota Association of City Attorneys, Annual Meeting,
• June 18, 1982, Special Assessments, Impact of Recent District Court
Decision
- Hennepin County Bar Association Eminent Domain Committee
April 14, 1982, The Pitfalls of Special Assessment Appeals Minnesota
State Bar Association
- Continuing Legal Education, November 20, 1980
Land Use Issues - 1980 Seminar Special Assessments
PROFESSIONAL ORGANIZATIONS:
- Admitted to practice before the Minnesota Supreme Court and other
Courts of the State, Federal District Court for Minnesota
and Eighth Circuit Court of Appeals.
- American Bar Association -- Local Government Law Committee
- Minnesota State Bar Association
- Hennepin County Bar Association -- Local Government Law Committee
- Nationally recognized Approving Municipal Bond Attorney listed in
Directory of Municipal Bond Dealers of the United States
COMMUNITY ACTIVITIES AND SPECIAL INTERESTS:
- Rotary International, Brooklyn. Center, Board of Directors
- Chairman, Minnetonka Board of Zoning Adjustment, 1979 -1984
- Hunting, swimming, skiing, running, hockey
• - Managing or coaching various youth baseball and softball teams
- Former President, Wayzata Youth Hockey Association
- Mediation Center Chairman of the Boar i
Board of Directors
EMPLOYMENT DATA:
- April, 1989 to present: Director, Holmes & Graven, Chartered
- September, 1975 to April, 1989: Director and Shareholder,
LeF v O'Brien e ere, Lefler, Kennedy, O & Drawz
-July, 1973 to September, 1975: Law Clerk, LeFevere, Lefler, Kennedy,
O'Brien & Drawz
- October, 1968 to March, 1972: Line Officer, United States Navy
-May, 1968 to October, 1968: Construction Inspector, City of
Burnsville
i
2
PERSONAL DATA: JOHN B. DEAN •
Born April 14, 1944, New Britain, Connecticut
Married to Joanne Domovich of Western Springs, Illinois
One Child
Graduate of Shawnee Mission High School, Shawnee Mission, Kansas
B.A. (1966) University of Kansas, Lawrence, Kansas
J.D. (1969) University of Minnesota
PROFESSIONAL EXPERIENCE:
Municipal Extensive practice including drafting of ordinances, zoning and
land use planning, special assessments, real estate and condemnation. Trial
work, civil and criminal, with civil trial work including representing municipal
clients in zoning and licensing matters in state and federal court, including
the Eighth Circuit Court of Appeals. Advising municipal clients on legal
matters and attendance at regular and special meetings of municipalities' staff
and governing bodies. Legal representation and redevelopment authorities
including negotiating and drafting legal documents, including development
agreements. Legal representation has included Hopkins School District, Lake
Minnetonka Conservation District, Brooklyn Park, Brooklyn Center, Crystal,
Lauderdale, Richfield and Richfield Housing and Redevelopment authority and
special litigation of special projects for clients not represented on a full time
basis such as East Bethel, Ramsey, Albert Lea, Bloomington, Chanhassen and
Minneapolis. .
Other Legislative lobbying and coordinator of legislative programs for
organizations primarily in the law enforcement field .
PROFESSIONAL ORGANIZATIONS:
Admitted to practice before the Minnesota Supreme Court and other
Courts of the State, and Federal District Court of Minnes ota and Eig hth
Circuit Court of Appeals
- Registered lobbyist, State of Minnesota
- Minnesota State Bar Association
- Hennepin County Bar Association - Local Government Law and Eminent
Domain
- American Bar Association
EMPLOYMENT DATA:
April, 1989 - present: Holmes & Graven, Chartered, specializing in
general legal practice in the areas of local government law,
redevelopment law and legislative lobbying.
February, 1971 to April, 1989: LeFevere, Lefler, Kennedy, O'Brien &
Drawz, with specialization in trial and general legal practice in areas of
local government and redevelopment law; and legislative lobbying.
June, 1969 to January, 1971: Assistant State Public Defender and
Assistant Hennepin County Public Defender, specializing in criminal
trial law. i
CORRINE A. HEINE
•
EDUCATION
University of Minnesota Law School, Minneapolis, Minnesota
Juris Doctor magna cum laude 1983
Wartburg College, Waverly, Iowa
Bachelor of Arts summa cum laude 1979
PROFESSIONAL EXPERIENCE
Holmes & Graven, Chartered (November 1989 to present)
Attorney and member of the board of directors; practicing in the areas
of municipal law, eminent domain, municipal litigation, and appellate
practice.
LeFevere, Lefler, Kennedy, O'Brien & Drawz, a Professional Association
(August 1985 to November 1989)
Attorney and member of the board of directors; practicing in the areas
of municipal law, eminent domain, municipal litigation, appellate
practice, employment law and criminal prosecution.
Tenth Judicial District Courts, Anoka, Minnesota (February 1984 to August
• 1985)
Judicial law clerk to the Hon. Edward A. Bearse and the Hon. Stanley
N. Thorup
PROFESSIONAL MlD"ERSHIPS
Member, Minnesota State Bar Association
Member, Hennepin County Bar Association
Member, American Bar Association
Member Minnesota Women Lawyers
Member, Minnesota City Attorneys' Association
ACTIVITIES
Member, St. Paul District 14 Community Council
Chair, Member and Community Relations Committee of Minnesota
Women Lawyers
Member, Minnesota State Bar Association Community Relations Committee
REFERENCES
References will be furnished upon request.
•
RONALD H. BATTY •
Home Address Office Address
4261 Alabama Avenue South 470 Pillsbury Center
St. Louis Park, MN 55416 Minneapolis, MN 55402
(612) 922 -0496 (612) 337 -9300
EDUCATION
Juris Doctor
Georgetown University Law Center
Washington, D. C .
May, 1979
Master of Urban Planning Bachelor of Arts
Hunter College Loyola University
City University of New York New Orleans, Louisiana
New York, New York January, 1973
May, 1975 Major: Political Science
Minor: Economics
WORK EXPERIENCE
Attorney Holmes & Graven,
Chartered •
February 1984 to Present Minneapolis, Minnesota
(since April, 1989)
LeFevere, Lefler, Kennedy,
O'Brien & Drawz, P.A.
(February 1984 through
April, 1989)
Municipal Experience:
- Serve as city attorney for cities of Medina and Lauderdale and assistant
city attorney for Richfield, Brooklyn Center and Robbinsdale.
- Conduct research and write legal opinions on a variety of municipal
matters.
- Communicate with public officials, citizens and legal counsel regarding
city affairs.
- Appear at city council and other public meetings .
Development and Public Finance Experience:
Serve as attorney for the Robbinsdale Economic Development Authority
and Lino Lakes Economic Development Authority.
- Extensive practice in areas of public development and redevelopment law
with emphasis on tax increment financing.
- Draft and negotiate development agreements for cities within metropolitan
area and greater Minnesota.
- Serve as bond counsel on numerous municipal issues.
•
Zoning Administrator City of Minnetonka
• February 1980 February 1984 Minnetonka, Minnesota
- Administered and interpreted zoning ordinance, subdivision
regulations and sign controls for city
Participated in preparation of land use litigation matters and
drafting of municipal ordinances
Designed and implemented complete package of administrative
procedures for newly created position of Zoning Administrator
Drafted and presented . reports to city council, planning
commission and board of zoning adjustment
Realty Specialist U. S. Dept. of HUD
September 1976 - December 1979 Interstate Land Sales Office
Washington, D. C.
- Reviewed and interpreted title evidence, covenants, plats, financial
statements and litigation documents to ensure compliance with Interstate
Land Sales Full Disclosure Act.
- Testified at administrative hearings and assisted in preparation of
evidence for hearings.
- Conducted extensive staff t rainin g or 15 professionals g HUD prof ssionals regarding
title evidence and land use provisions of Department regulations.
- Edited annotation of administrative and federal cases involving Interstate
Land Sales Full Disclosure Act for Department use.
•.. ACADEMIC ACCOMPLISHMENTS
Weintraub Fellowship for Social Sciences at Hunter College
City University of New York
Magna Cum Laude, Loyola University
President, Student Committee on Academic Excellence
for College of Arts and Sciences, Loyola University
University Fellow, Loyola University
BAR ADMISSION
Minnesota, 1980
PROFESSIONAL ERSHIPS
American Bar Association
Minnesota State Bar Association
Hennepin County Bar Association
•
JAMES J. THOMSON
EDUCATION
University of San Diego School of Law, J.D. 1976 (Magna Cum Laude)
University of Notre Dame, B.A. 1969
Licensed to practice in California and Minnesota
PROFESSIONAL EXPERIENCE
James Thomson is a partner in the law firm of Holmes & Graven, Chartered and
is the City Attorney for Mounds View, Minnesota. He is a graduate of the
University of Notre Dame and a magna cum laude graduate of the University
of San Diego School of Law. He is a former Deputy City Attorney for the City
Attorney's Office, San Diego, California and is -the current President of the
Minnesota City Attorneys' Association. He is licensed to practice in United
States District Court in California and Minnesota. He has defended numerous
governmental agencies and elected officials in federal lawsuits involving issues
such as civil rights, inverse condemnation, and First and Fourteenth
Amendment claims. He recently completed a week -long trial before United
States District Judge Diana Murphy in which he defended a constitutional
challenge to a municipality's regulation pertaining to adult businesses.
LECTURER •
1984 Update for City Attorneys, "Competitive Bidding"
Minnesota Institute of Legal Education, Statute of Limitations, "Municipal,
State, and Federal Notice Requirements and Statutes of Limitations on Claims
Against the Government" (1987 and 1990 )
American Pl annin g Association, Land Use Seminar, "Dedication of Land for
Public Purposes" (1987)
1988 Update for City Attorneys, "Zoning Issues"
Minnesota Continuing Legal Education, "Land Use and Real Estate
Development, Proving Damages in Inverse Condemnation Cases" (1988)
Municipal Law Forum, "The Future of Regulatory Takings" (1988 )
Hennepin County Bar Association, "The Takings' Question" (1988)
1989 Federal Court Practice Seminar, "Governmental Liability for Regulatory
Takings"
Minnesota Continuing Legal Education, "How to Represent Clients in Inverse
Condemnation" (1990 )
•
James J. Thomson
Resume
• Page 2
PUBLICATIONS
Landlord Tort Liability in California; Are the Restrictive Common Law
Doctrines on Their Way Out? 12 San Diego Law Review 401 (1974)
Report of The Municipal Labor Relations Committee, 40A Municipal Law Review
13 (1977)
HONORS AND AWARDS
Editor -in- Chief, San Diego Law Review, 1975 -76
Merit Scholarship, University of San Diego School of Law
Member, Alpha Kappa Delta (National Sociology Honor Fraternity)
Member, 1972 United States Reserve Officers' Pentathlon Team
ACTIVITIES
Member, American Bar Association
Member, Minnesota and California Bar Associations
Member, Hennepin County Bar Association
•
•
DAVID J. KENNEDY
•
PERSONAL DATA:
- Born January 29, 1932, Minneapolis, Minnesota
- Married, five children
- De La Salle High School, Minneapolis, Minnesota
- University of Notre Dame, B.A. English literature, 1953
- LLB University, Minneapolis, Minnesota, 1960
- Commander, USNR - retired
- Naval Aviator, 1954 - 1972
PROFESSIONAL EXPERIENCE:
- Research assistant, League of Minnesota Municipalities, 1957 - 1960
- Staff attorney, League of Minnesota Municipalities, 1960 - 1967
- Director, Office of Local and Urban Affairs, Minnesota State Planning
Agency, 1967 - 1969
- Office of Senate counsel, Minnesota State Senate, 1969 - 1972
- Partner and director, LeFevere, Lefler, Kennedy, O'Brien & Drawz, a
Professional Association, Minneapolis, Minnesota, 1972 - 1989
- Director, Holmes & Graven, Chartered, 1989 - present
- City attorney, City of Crystal, Minnesota, 1973 - present
- City attorney, City of Sandstone, Minnesota, 1993 - present
- Nationally recognized municipal bond approving counsel, 1972 - present
Special counsel to various units of local government on legislative, city
p g In y •
charter and finance matters.
RELATED PROFESSIONAL EXPERIENCE:
- Member, State Building Code Commission, 1965 - 1967
Member, Bloomington Charter Commission, 1975 - 1976
- Member, National Association of Bond Lawyers, 1976 - present
- American,' state and county bar associations
- President Minnesota Association of City Attorneys, 1978
ty s Y
- Member, United States Naval Reserve, 1957 - 1973
- Instructor in public administration, University of Minnesota Extension
Division, 1964 - 1965
- Lecturer in local governmental law, University of Mankato, 1967
- Director, Citizens' League, 1990 - 1993
- Director, Community Reinvestment Fund, Minneapolis, 1989 - present
- Author of various articles on local government law and administration
in local government publications.
i
Michael McCauley
From: Sharon Knutson
To: Michael McCauley
Subject: RE:
Date: Tuesday, April 08, 1997 4:28PM
Okay. Civil was March 1994. 1 will pull file. Criminal will take some finding. I don't recall since I've
worked here that proposals have been had. I'll see what I come up with.
From: Michael McCauley
To: Sharon Knutson
Subject: RE:
Date: Tuesday, April 08, 1997 3:33PM
might as well pull both
From: Sharon Knutson
To: Michael McCauley
Subject: RE:
Date: Tuesday, April 08, 1997 2:47PM
civil or criminal or both? thanks.
From: Michael McCauley
To: Sharon Knutson
Date: Tuesday, April 08, 1997 10:45AM
Please pull out the materials for the last time we did proposals for legal services. I have a ocuncii inquiry on
when we last went out and term of agreement. Thank you.
Page 1
• CITY OF BR•YN T
CEN ER
REVENUE BUDGET WORKSHEET BY FUND
1998 BUDGET
1996 1997 1997 1998
1995 AS OF 1996 AS OF ADOPTED ESTIMATED
Object Code & Description ACTUAL 08/31/96 ACTUAL 08/31/97 BUDGET REVENUE
-- ---------------
FUND GENERAL 001
3009 Gross Property Tax Levy 0 0 01 01 6,442,4361 6,591,398
3010 Est Uncollectible Tax Levy 0 ( 0 01 01 - 202,558 - 210,678
3011. Net Current Ad Valorem Taxes 5,576,386 3;035,788 ( 5,722,7951 3,258,9851 01 0
3012 Delinquent Ad Valorem Taxes - 67,713 110,951 - 10,307 1 -16,7461 01 0
1 I 1
3013 Penalties & Interest on Taxes -4,698 -800 - 17,357 -5,1211 0 0
1 1
3017 Rents -Tax Revenue 170 0 91 1 100 0 I 0
Property Taxes TOTAL - 5_504 -146 i 3, 145,939 - 5,695,2231 3,237,2181 - 6,239,8781 - 6, 380,720
3021 Lodging Tax 441,159 246,225 424,4191 285,304 435,000 460,000
1 1 1
3081 Special. Assessments 931 I 0 6711 0 2,0001 1,000
3083 Penalties on Spec Assessments 4 0 0 01 01 0
1 1 1
3084 Interest on Special Assessment 124 I 564 5641 1211 0 0
Miscellaneous 'Faxes TOTAL 442,218 246,789 425,6541 285,425 437,000 461,000
31.11 Liquor Licenses 102,225 9,553 4 115,8651 16,2581 98,5001 116,000
3112 Beer Licenses 3,325 ( 0 4,8001 101 S,3001 4,800
3113 Garbage Hauling Licenses 2,245 ( 2,245 2,300 2,1801 2,1251 2,100
3114 Taxi Cab Licenses 450 I 650 8001 350 6501 800
3115 Mechanical Licenses 3,978 3,691 { 4,0101 3,7201 4,0001 4,000
1 1 1
3119 Service Station Licenses 1,365 475 1,9251 401 1,7651 1,925
3120 Motor Vehicle Dealer Licenses 968 900 9001 1,0131 9001 900
1 1 1 I
3121 Bowling Alley Licenses 908 348 8081 3481 8081 800
-�~ czrz or BaG cumzaa 0
�
aovmmnu s000ur nOanaomEz or Fnmo page 2
zeyo anomor
zyys 1997 1997 1998
1995 AS OF zses AS OF ao0ezDo ESTIMATED
Object code a Description acrnaL 08/31/e6 acroaL 08/31/97 BnoGDr ounEmn8
3124 Miscellaneous eooioeea License z 736 2,0501 12 1,442 2,000
'
3126 cigarette Licenses osn szs 1,1251 2131 1,1501 1,075
3128 Sign Permits 2,081 1 2,7901 1 2,0001 2,500
i 1 1 �
� s/ze Rental Dwelling Licenses 11 10 21,107 12,000 15,000 �
� 3132 Amusement Licenses 8,302 7 yyo 7 yso u szo o 3uo �
� ' . ' o *vv , ,
zzso Animal Control Revenue 4,713 4 5,841 5 5,700
zzsz Building Permits 109 os 181,706 ��o uou z3o 000 |
�~. ^�^ . . �
�
3152 Mechanical Permits 41 15 2e,275 25,0001 so
3153 Sewer & Water Permits 141 nya 1 5001 1,500
3154 Plumbing Permits 21 7 17,211 10,0001 18,000
3157 Electrical Permits 871 _______ —_------ 0 1 -------- --------0 �
Licenses and Permits TOTAL sze 152 402,000 264,4741 300,160 345,400
szzn Federal Grants o n 01 2*,404 01 n
3212 Federal Grants Civil Defense 5 n 6 01 7,0001 7.000
3240 State Grants o n 27,*00 20,0791 01 n
az«u State mz*ot Drug Policy n o 01 710 01 u
3245 State oraut-911 Phone Service 10 4 10 5,490 10'250 10,750
3247 State Grant Police Training 10,712 13 13,865 13,675 11 14,000
szsn Local Government Aid 1 e32 1,865,664 961.082 1,922,16* 2,012,749
'
zzsz Municipal St Aid for Streets yu ` so 90,001 90,0011 90,0001 en
3252 Police Pension Aid 220,630 O 242.0131 o| zzo,ono| 245,000
|
|
• CITY OF BROYN CENTER
REVENUE BUDGET WORKSHEET BY FUND Page 3
1998 BUDGET
1996 1997 1997 1998
1995 AS OF 1996 AS OF ADOPTED ESTIMATED
Object Code & Description ACTUAL 08/31 ACTUAL 08/31/97 BUDGET REVENUE
3253 PERA AID 0 ( 0 01 01 01 34,365
{ { { { {
3254 Fire Insurance Rebate 69,299 { 0 { 88,2721 01 70,0001 88,272
{ ( { { {
3255 Homestead Credit Aid 1,336,593 { 636,486 { 1,272,9721 654,0651 1,308,1301 1,308,130
3256 Local Performance Aid 0 { 0 { 01 16,0471 32,0931 37,778
3270 Grants from Other Governments 0 { 0 { 01 9,0001 01 0
{ { { { {
3273 School Crime Levy Revenue 734 { 384 { 770 386 768 770
Intergovernmental Revenue TOTAL 3,543,009 { 1,677,813 ( 3,618,0751 1,794,9371 3,671,4051 3,848,814
3310 Planning Commission Applicatn 3,100 { 5,700 { 9,2001 3,8001 5,0001 5,000
{ { { { {
3311 Zoning Changes & Spec Use Prmt 2,155 { 1,825 { 2,4251 3,8251 2,0001 3,000
{ { { { {
331.7 Metro Section 8 Inspections 7,776 I 2,424 { 7,3921 2,1121 6,7201 7,000
3321 Sale of Maps & Documents 773 ( 1,108 { 1,4341 5791 1,0001 1,000
3323 Sale of Plans & Specs 2,296 { 2,231 { 2,2311 3,1761 3,0001 3,000
3324 Filing Fees 0 { 90 { 901 01 01 100
3330 Weed Cutting Charges 1,960 { 1,200 { 5901 6701 1,5001 900
{ { I { {
3331 Abatement Fees 765
630 1 {
{ { ,260 315 {
800 800
{ { { 1
3332 Assessment Searches 376 { 315 I 4351 2101 3001 300
3333 Assessment Processing Fees 0 { 40 { 401 01 01 0
3334 Research Charges 275 { 142 { 1421 01 2001 200
3335 Final Plat & Vacation Fees 125 { 450 { 8251 5001 5001 600
{ { 1 I 1
3338 Diseased Tree Admin Charge 2,000 { 500 I 5251 01 01 0
1 { { 1 1
3339 Tree Contractor Registration 475 { 0 { 0 1 825 0 1 0
• CITY OF BROYN CENTER •
REVENUE BUDGET WORKSHEET BY FUND Page 4
1998 BUDGET
1996 1997 1997 1998
1995 AS OF 1996 AS OF ADOPTED ESTIMATED
Object Code & Description ACTUAL 08/31/96 ACTUAL 08/31/97 BUDGET REVENUE
Charges for Services TOTAL 22,075 16,655 26,5891 16,0121 21,0201 21,900
3341 Fire Alarm Fees 600 1 0 1 1501 9001 1,2001 150
3342 Burglar Alarm Fees 17,450 1 3,825 1 13,8001 3,8501 10,0001 14,000
3344 Tow Revenue 1,532 1,216 1,4021 5801 1,2001 1,250
3345 Police Service Revenue 1,039 1 1,261 1 1,8481 9431 1,0001 1,200
3346 Police Report Revenue 4,233 1 2,358 1 3,4401 2,6211 3,5001 3,500
1 1 1
3347 License Investigations 1,600 1 520 1 2,7591 6681 1,0001 1,600
3348 Private Security Contracts 5,352 1 0 1 01 9481 2,0001 2,000
Public Safety Charges TOTAL 31,806 9,180 23,3991 10,5101 19,9001 23,700
3361 Adult Recreation Programs 301,542 224,308 1 302,2941 190,7061 345,8151 315,524
3362 Teen Recreation Programs 9,722 9,717 12,4841 12,1541 13,0001 13,500
3363 Childrens Recreation Programs 80,675 55,793 81,1931 50,1001 84,1091 90,595
1 1 1
3364 General Recreation Programs 5,298 J 3,357 3,6551 5,7991 7,9001 6,175
Recreation Fees TOTAL 397,236 293,175 1 399,6271 258,7591 450,8241 425,794
3367 Community Center Recr Programs 371,412 294,631 1 01 01 01 0
1 1 1
3371 Memberships - Family 0 0 11,0931 7,3781 10,0001 11,000
3372 Memberships-Individual 0 0 19,4551 11,1191 21,0001 21,000
3373 Memberships-Family Water Slide 0 I 0 8461 8731 1,0001 1,000
3374 Memberships Ind Water Slide 0 0 1211 8541 3001 200
1 1 1
3375 General Admissions Individual 0 1 0 1 143,8461 97,6991 170,0001 160,000
CITY OF BR•YN CENTER •
REVENUE BUDGET WORKSHEET BY FUND Page 5
1998 BUDGET
1996 1997 1997 1998
1995 AS OF 1996 AS OF ADOPTED ESTIMATED
Object Code L Description ACTUAL 08/31/96 ACTUAL 08/31/97 BUDGET REVENUE
3376 General Admissions Groups 0 1 0 1 18,3241 9,0461 18,0001 21,000
3379 Swim Lessons 0 1 0 1 82,8881 63,3181 74,8001 84,000
1 1 1
3381 Locker Rental 0 0 8,8481 4,5641 10,0001 9,000
3382 Baby Sitting 0 0 1 1,1061 6321 1,2001 0
1 1 1
3383 Concessions 0 0 61,7471 31,9311 70,5001 65,000
1 1 1
3384 Special Events 0 0 13,6891 4,1451 10,0001 14,000
3385 Game Room 0 1 0 1 6,1231 3,2411 6,0001 6,000
1 1 1
3387 Merchandise for Resale 0 0 I 10,9511 5,2951 9,0001 8,000
3389 Constitution Hall Rental 0 1 0 10,9001 7,4521 10,0001 11,000
3390 Gift Certificate 0 0 301 351 01 0
1 1 1
Community Center Fees TOTAL 371,412 1 294,631 389,9681 247,5821 411,8001 411,200
3450 Court Fines 178,263 I 112,385 186,7611 110,3511 192,0001 192,000
Court Fines TOTAL 178,263 112,385 186,7611 110,3511 192,0001 192,000
3461 Other Revenue 9,253 5,897 5,9521 9,5401 12,0001 12,000
3467 Sale of Property 250 C) 01 1,1401 01 0
1 1 1
3468 Contributions & Donations 250 300 3001 3,5001 01 0
1
3471 Cash Over and (Short) 432 374 506 1 7971 1 01
1 0
1 1 1
3472 Check Processing Fee 160 1 120 1 1401 2551 01 0
1 1 1
3478 Unclaimed Evidence 1,263 404 1 5791 8411 01 0
1 1 1
3479 Forfeited Drug Money 3,598 1 5,823 1 8,4441 01 01
0
. CITY OF BAYN CENTER •
REVENUE BUDGET WORKSHEET BY FUND Page 6
1998 BUDGET
1996 1997 1997 1998
1995 AS OF 1996 AS OF ADOPTED ESTIMATED
Object Code & Description ACTUAL 08/31/96 ACTUAL 08/31/97 BUDGET REVENUE
--------- - - - --- _____________
Miscellaneous Revenues TOTAL 15,205 1 12,917 i 15,9201 16,0731 12,0001 12,000
3800 Interest Earnings 256,304 i 0 i 312,831 0 270,OOO 300,000
Investment Earnings TOTAL 256,304 1 0 i 312,8311 01 270,0001 300,000
381.6 Land Sales 0 I 0 1 0 1 700 0 1 0
Bond Sales TOTAL 0 1 0 I 01 7001 01 0
I I I I
3951 Transfer of Liquor Earnings 100,000 I _ _ 0 1 100,000 0 1 100,000 0
i I 1 1 1
Transfers from other Funds TOTAL 100,000 I 0 1 100,0001 01 100,0001 0
GENERAL TOTAL 11,179,876 I 5,962,405 1 11,596,0461 6,242,0421 12,125,9871 12,422,528
CITY OF BROOKLYN CENTER 09/23/97 A D H O C R E P O R T Page 1
TUE, SEP 23, 1997, 2:57 PM - -req: CHARLIE -- -leg: GL -- - -loc: BC- FINCE- -job: 45006 #J3899 ---- prog: TF500 <1.61 > -- report id: RXREPOR`1'
************************************************ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
*
* A D H O C R E P O R T W R I T E R
*
* Requester's Name: CHARLIE HANSEN
* Requester's Location: BC -FINCE
* Current Date: TUE, SEP 23, 1997, 2:57 PM
* Name of Report File: RXDVTLRC.RDF.BCFS
* Report Title: CITY OF BROOKLYN CENTER
*
*
************************************************ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
SELECT FUND : 001
************************************************ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
CITY OF BOKLYN CENTER •
EXPENDITURES BY DIVISION
1997 YEAR 1998
12/31/94 12/31/95 12/31/96 ADOPTED TO DATE MANAGER
ACTUAL ACTUAL ACTUAL BUDGET 08/31/97 RECOMMEND
GENERAL FUND 001
400 CITY COUNCIL 91,5061 124,5081 95,5741 126,0891 79,369 1 123,711
401 ADMINISTRATION 266,8821 342,0771 255,5061 198,2831 121,040 200,176
402 HUMAN RESOURCES/PURCH 1 80,8231 89,8951 111,9491 166,7281 88,844 1 167,994
403 CITY CLERK 1 ol 4121 9461 61,1661 39,289 1 69,279
1 1 1 1
404 ELECTIONS 1 47,3151 21,7381 55,6791 48,3971 26,341 1 69,088
410 FINANCE i 154,8761 171,6081 163,5081 384,5631 256,169 1 412,016
411 DATA PROCESSING 334,0171 351,9011 306,3181 241,4511 122,453 1 222,719
41-5 LEGAL 1 174,7091 183,7251 185,2731 201,4001 88,423 1 198,400
416 PATROL 1 2,905,4451 2,657,4661 2,671,2151 2,648,5011 1,691,351 1 2,709,132
417 INVESTIGATION 1 257,7651 424,0561 513,8261 578,5801 368,713 1 579,855
418 SUPPORT SERVICES 1 440,8791 579,2761 693,6981 830 .1 8891 460,472 840,719
419 OFFICE OF THE CHIEF 01 122,8801 134,4471 164,6951 92,970 1 146,786
420 PRIVATE CONTRACTS 1 2,8661 5,0431 2,1661 ol 934
425 FIRE 1 492,2931 493,9231 663,4141 603,8201 342,972 1 593,625
1 1 1 1
426 EMERGENCY PREPAREDNESS) 40,5051 31,9581 38,2741 51,8711 59,530 1 47,849
1 1 1 1 1
430 INSPECTIONS 1 227,4971 225,0141 236,0711 229,6331 142,885 1 248,509
431 PLANNING & ZONING 42,2401 55,9061 66,0701 116,1801 103,482 1 111,107
I I I I
432 ASSESSING i 198,3901 195,3941 199,7571 247,3581 151,601 1 261,592
• CITY OF *LYN CENTER •
EXPENDITURES BY DIVISION
1997 YEAR 1998
12/31/94 12/31/95 12/31/96 ADOPTED TO DATE MANAGER
ACTUAL ACTUAL ACTUAL BUDGET 08/31/97 RECOMMEND
433 CONVENTION & TOURISM 1 199,9821 209,5761 201,6001 206,5701 135,013.1 218,500
435 SOCIAL SERVICES 1 41,4951 41,1461 78,4421 80,0001 60,380 1 80,000
440 CUSTODIAL SERVICES I 94,8221 76,7861 53,9181 49,9641 15,872 55,041
441 BUILDING MAINTENANCE 1 250,0991 274,0461 298,687.1 285,2691 221,233 i 371,502
442 GOVT BLDG GROUND MAINTI 11,4731 7,1781 17,2211 42,9521 39,840 i 65,364
1 1 1 1 1
443 ENGINEERING SERVICES 1 99,3721 110,3841 -40,0171 365,0061 117,807 1 380,104
444 PUBLIC SERVICES ADMIN 1 40,4261 84,9461 167,7871 194,0251 93,862 1 195,329
445 STREETS T S MAINTENANCE 1 634,2181 621,7631 527,4191 919,7511 619,976 1 941,086
446 TRAFFIC CONTROL 1 128,5591 157,5301 156,8061 168,7471 108,004 174,555
447 SNOW & ICE CONTROL 1 171,4411 230,9301 331,0971 183,1611 99,025 1 191,092
448 STREET LIGHTING 1 138,6301 136,6101 113,6641 139,0001 94,893 134,000
449 PARKS GROUND MAINT 1 186,4411 306,7431 351,1981 349,5401 207,717 302,388
450 PARKS FACILITY MAINT 1 268,3171 168,3221 199,2181 267,6301 157,386 1 275,881
451 MAINT RECREATION PROGSI 74,9261 70,3331 63,6881 53,0261 41,194 1 61,209
452 FORESTRY 1 85,1821 101,5321 97,5321 103,8661 89,987 1 106,829
454 ICE & [JOCKEY RINKS 1 54,8101 55,4411 61,0231 90,7771 47,151 1 93,765
460 RECREATION ADMIN 1 228,1561 ol ol 396,7011 237,540 1 433,630
461 ADULT RECREATION 1 I I I I I
322,8201 439,8151 420,9721 261,7831 172,889 1 249,590
462 TEEN PROGRAMS 1 15,5361 20,6261 20,2301 12,8921 14,368 1 12,966
• CITY OF *LYN CENTER •
EXPENDITURES BY DIVISION
1997 YEAR 1998
12/31/94 12/31/95 12/31/96 ADOPTED TO DATE MANAGER
ACTUAL ACTUAL ACTUAL BUDGET 08/31/97 RECOMMEND
463 YOUTH RECREATION 98,8981 157,5281 155,6151 109,6441 79,289 109,942
464 GENERAL RECREATION 1 79,6471 108,2761 92,4271 56,8131 55,146 56,242
465 COMMUNITY CENTER 1 359,6941 426,5701 424,3581 268,8511 165,179 i 225,580
466 POOL 1 289,9141 383,4551 396,5381 325,2191 223,321 1 239,673
470 RISK MANAGEMENT 1 138,3081 130,6611 132,4091 167,0001 132,264 1 157,000
471 CENTRAL SUPPLIES I 160,2461 150,7481 177,1041 201,2001 94,002 1 364,744
1 1 1 1
472 CIVIC EVENTS 1 10,0451 11,7741 15,7141 1,5001 5,229 6,925
1 1 1 1
474 REIMB FROM OTHER FUNDSI 5951 ol ol -699,1411 -266,096 I -715,538
475 TRANSFERS I ol ol ol 624,6371 394,197 1 632,572
999 UNDEFINED 1 200,0001 ol ol ol 305,748 0
I I I I
***TOTAL, GENERAL*** 1 10,142,0571 10,559,4971 10,908,3401 12,125,9871 7,999,253 1 12,422,528
rxdvtlad
• • 0
CITY OF BROOKLYN CENTER 09/23/97 A D H O C R E P O R T Page 1
TUE, SEP 23, 1.997, 2:59 PM - -req: CHARLIE -- -leg: GL -- - -loc: BC- FINCE - -job: 45007 #J3900 ---- prog: TF500 <1.61 > -- report id: RXREPORT
*
*
* A D H O C R E P O R T W R I T E R
*
* Requester's Name: CHARLIE HANSEN
* Requester's Location: BC -FINCE
* Current Date: TUE, SEP 23, 1997, 2:59 PM
* Name of Report File: RXBGFDRC.RDF.BCFS
* Report Title: MANAGER RECOMMENDED BUDGET WORKSHEET BY FUND
*
************************************************ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
SELECT FUND 001
I
• MANAGER RECOMMENDED OET WORKSHEET BY FUND •
1998 BUDGET Page 1
1997 1998 1998
1995 1996 ADOPTED AS OF DEPT MANAGER
Object Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
FUND GENERAL 001
4100 Wages Regular Employees 3,608,102 3,841,291 5,282,230 ( 2,770,942 5,489,239 5,431,955
4112 Overtime Regular Employee 221,103 226,120 195,102 155,712 131,853 131,853
41.13 Compensatory Pay - Police 31,046 43,961 0 18,182 I 0 0
4114 Military Pay 1,249 I 2,180 0 I 0 I 0 I 0
4115 Lurnp Sum Payments 36,031 O I 0 O I 0 0
4117 Holiday Premium Overtime 0 0 0 0 79,921 81,193
4130 Wages Part -time Employees 767,051 759,889 820,721 579,556 905,040 856,912
4131 Overtime of Part -time Emp 5,001 1,986 1,500 3,921 700 700
4133 Vacation Pay 299,234 316,217 I 0 221,014 0 I 0
4134 Holiday Pay I 202,441 220,984 I 0 113,792 ' 0 I 0
4135 Sick Leave Pay I 166,055 172,893 0 91,308 0 ( 0
4136 Jury Duty Pay 2,836 1,288 0 322 ( 0 0
4194 Recr Admin Wages /Benefit 247,860 263,574 0 0 0 0
4197 Temporary Services 0 1,500 0 0 0( 0
4198 Engineering Fees Reimb - 137,562 217,411 0 0 0 0
4199 Salaries Reimbursed - 391,485 - 394,123 0 0 0 0
Salaries and Wages TOTAL 5,058,963 5,240,349 6,299,553 3,954,750 6,606,753 6,502,613
4140 PERA Defined Contribution 371 385 400 564 1,028 1,028
4141 PERA Basic Plan I 5,999 1,396 4,263 495 4,391 4,391
4142 PERA Coordinated Plan 116,808 126,179 163,307 90,389 , 194,000 191,158
41.43 PERA Police & Fire Plan 227,867 247,942 261,575 175,403 278,538 268,972
MANAGER RECOMMENDED *ET WORKSHEET BY FUND
1998 BUDGET Page 2
1997 1998 1998
1995 1996 ADOPTED AS OF DEPT MANAGER
Object Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4146 FICA 251,823 261,407 308,412 I 194,348 316,235 308,513
4147 Medicare Contribution I 0 0 14,604 0 15,941 15,293
4149 Fire Pension Contribution I 111,391 127,564 108,451 I 38,451 108,451 108,451
4150 Employee Benefits 0 0 0 229,123 527,808 519,168
4151 Health Insurance 324,193 355,927 443,029 62,603 0 0
41-52 Life Insurance 7,840 7,766 I 8,056 1,663 3,453 3,409
4153 Dental Insurance 23,702 24,413 27,554 4,067 0 0
4154 Workers Comp Insurance I 134,235 124,949 136,425 I 81,437 123,847 121,437
4156 Unemployment Compensation 2,570 1,025 0 1,826 I 0 0
4157 Deferred Compensation 3,817 0 I 0 I 0 I 0 I 0
4158 Disability Insurance 513 4,292 4,778 3,485 4,886 4,886
Fringe Benefits TOTAL I 1,211,130 1,283,243 1,480,854 883,854 1,578,578 I 1,546,706
4210 Office Supplies 29,317 28,933 I 38,800 19,476 33,000 33,000
4212 Printed Forms 4,126 3,124 9,300 10,003 15,650 12,350
4217 Paper Supplies 7,893 7,838 I 5,230 5,724 6,500 6,500
4220 Operating Supplies 164,793 148,986 153,631 84,416 148,960 147,440
4222 Lubricants & Additives 5 333 0 8 0 i 0
4223 Cleaning Supplies i 17,594 20,419 11,500 I 7,807 10,000 10,000
4224 Clothing & Personal Equip 51,002 46,150 53,668 24,193 54,418 54,418
4225 Shop Supplies 1,029 30 0 0 0 0
4226 Chemical Products 16,363 10,090 14,867 8,935 10,700 10,700
4227 Safety Supplies 5,435 I 2,779 9,950 4,095 9,600 7,800
• MANAGER RECOMMENDED OET WORKSHEET BY FUND •
1998 BUDGET Page 3
1997 1998 1998
1995 1996 ADOPTED AS OF DEPT MANAGER
Object Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
- - - - - -- -------- - - - - -- -------- - - - - -- --- ----------- ______________
4230 Repair & Maint Supplies 28,565 27,670 24,186 22,854 20,500 20,500
4231 Equipment Parts 13 712 200 ( 52 0 0
4233 Building Repair Supplies 17,293 25,648 23,500 10,729 26,000 26,000
4234 Street Maint Materials 96,475 111,149 104,000 42,426 I 106,500 106,500
4235 Landscaping Materials 20,747 21,007 24,000 17,694 23,500 ( 23,500
4236 Signs & Striping Materials 39,089 35,770 42,000 37,407 I 41,000 I 41,000
4240 Small Tools 2,870 3,906 3,442 1,866 2,750 2,750
4243 Utility System Supplies ( 0 I 0 I 0, 773 0 I 0
4244 Athletic Field Supplies i 7,768 7,160 I 7,500 4,723 4,500 4,500
4245 Maintenance Supplies i 435 ( 91 I 0 0 0 I 0
4246 Trailway Repair Supplies 127 563 10,000 ( 0 10,000 10,000
4247 Park Courts Repair Supply 3,075 I 988 6,000 f 87 5,000 5,000
4250 DARE Supplies 0 I 0 5,900 5,900 5,900 5,900
4255 Supplies Drug Forfeiture I 0 3,296 ( 0 0 0 0
4271 Minor Equipment 4,155 1,288 4,350 3,412 2,960 2,960
{
Supplies TOTAL 518,172 ( 507,929 552,024 312,580 537,438 530,818
4308 Charter Commission 0 0 1,500 695 1,500 1,500
4310 Professional Services 185,597 134,300 I 146,323 107,679 148,632 128,632
4311 Benefits Administration 8,851 9,960 7,900 5,534 9,725 9,725
4312 ]regal Services 187,186 186,113 201,400 89,167 198,400 198,400
4313 Audit & Financial Service 18,130 18,620 I 19,250 18,620 ) 19,600 19,600
4314 Medical Services 3,663 5,051 ( 14,600 4,625 13,850 13,850
• MANAGER RECOMMENDED IOET WORKSHEET BY FUND •
1998 BUDGET Page 4
1997 1998 1998
1995 1996 ADOPTED AS OF DEPT MANAGER
Object Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
431.5 Instructors 0 0 300 60 300 300
4318 Casual Labor 117,673 88,424 83,130 52,746 83,685 83,685
Consulting TOTAL 521,100 442,466 474,403 279,126 475,692 455,692
4320 Communications 37 0 i 0 i 0 i 0 I 0
4321 Postage i 31,584 36,893 I 50,465 28,207 58,480 J 58,480
4322 Telephone Services i 86,024 i 75,500 77,865 49,287 87,820 87,820
4323 Radio Communications i 1,503 i 3,771 4,630 2,286 4,630 4,630
4324 Delivery Service i 440 i 1,960 275 167 375 375
4330 Transportation i 6,176 i 5,500 i 7,530 I 3,390 8,850 8,850
4334 Use of Personal Auto i 5,635 i 5,782 i 7,425 3,704 7,625 7,625
4340 Advertising i 14,092 i 12,297 i 7,300 5,482 8,125 8,125
4341 Employment Advertising i 6,507 i 8,493 i 6,100 5,664 6,250 6,250
4350 Printing 10,432 11,762 29,800 13,535 34,300 34,300
4351 Legal Notice Publication 3,551 6,074 8,000 6,441 8,000 8,000
Communications TOTAL i 165,981 168,031 199,390 118,162 224,455 224,455
4380 Repair & Maint Contract I 1,635 2,532 3,000 5,058 0 0
4382 Equipment Repair & Maint i 117,853 132,351 128,800 74,272 136,050 136,050
4384 Street & Alley Repair i 89,469 50,226 100,000 68,913 0 0
4385 Landscaping Services i 0 697 600 570 1,000 1,000
4386 Communication Systems 6,212 7,557 16,604 12,676 16,454 16,454
4387 Traffic Signals Maint 1,846 1,235 2,500 1,420 2,500 2,500
• MANAGER RECOMMENDED 0ET WORKSHEET BY FUND •
1998 BUDGET Page 5
1997 1998 1998
1995 1996 ADOPTED AS OF DEPT MANAGER
Object Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4388 Electrical Repairs I 1,579 9,101 10,000 1,519 6,500 6,500
4389 Maintenance Contracts i 4,570 i 5,443 i 2,985 5,163 4,200 4,200
4390 Rentals 299 1,832 0 0 0 0
4392 Building Rentals 0 2,993 200 0 800 800
4393 Equipment Rentals 10,765 2,865 8,000 4,645 7,000 7,000
4397 Logis Charges
180,488 189,223 208,381 116,489 216,235 216,235
4398 Protective Services 1,058 1,334 0 0 i 0 i 0
Repair Rental & Maint. TOTAL 415,773 407,389 I 481,070 290,725 390,739 390,739
4400 Other Contractual Service 338,075 138,265 151,675 99,480 135,450 129,450
4402 Uncollectible Checks, i 26 i 36 I 0 0 I 0 I 0
4404 Collection Fees i 0 i 0 I 0 80 0 0
4406 Special Events 700 i 0 1,500 1,950 18,500 17,500
4410 Miscellaneous i 88 i 156 0 I 0 I 0 I 0
4411 Conferences and Schools i 89,707 111,650 109,505 63,540 125,435 112,460
4412 Meeting Expenses i 54 i 151 500 320 500 500
4413 Dues & Subscriptions i 51,737 i 49,349 58,415 35,724 55,698 53,973
4414 Licenses, Taxes, & Fees i 211,175 i 203,034 206,970 135,432 218,900 218,900
4415 Claims Payment i 3,089 13,528 i 15,000 2,236 15,000 15,000
4416 Prizes/Expense Reimb i 15,650 i 18,900 i 15,500 6,650 10,000 10,000
4417 Books/Reference Materials i 6,191 i 5,655 i 7,150 2,212 8,035 9,735
4420 Human Rights Commission i 0 i o i 300 165 300 300
4421 Janitorial Service 44,419 187 5,000 9,080 3,500 3,500
• MANAGER RECOMMENDED ET WORKSHEET BY FUND •
1998 BUDGET Page 6
1997 1998 1998
1995 1996 ADOPTED AS OF DEPT MANAGER
Object Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4424 Towing Charges 0 0 1,500 270 1,500 1,500
4425 Board of Prisoners i 0 i 157,298 i 160,000 90,938 170,000 170,000
4426 Microfilming i 0 0 i 2,000 0 0 0
4427 Tree Removal Contract 10,512 10,755 I 11,000 4,669 11,000 11,000
4430 Recreation Contr Service 41,690 37,003 0 I 0 I 0 I 0
Other Contractual Sery TOTAL 813,114 745,966 746,015 452,746 773,818 753,818
4440 Fuel Charges , 59,062 I 60,321 ( 61,988 44,392 69,242 69,242
4441 Fixed Charges 363,848 510,442 427,280 273,849 497,993 537,993
4442 Repair & Maint Charges i 218,346 243,328 278,686 149,405 333,469 333,469
4443 Multi -use Hourly Charges i 148,983 i 162,962 ( 202,207 I 169,529 100 100
4444 Replacement Charges 200,500 251,950 35,293 24,942 98,000 0
Central Garage Rentals TOTAL I 990,740 1,229,002 ( 1,005,454 662,116 998,804 940,804
4461 Gen Liability Insurance 91,655 85,505 110,000 95,591 100,000 100,000
4462 Property Insurance 14,809 11,544 I 17,000 14,947 17,000 17,000
4463 Boiler & Machinery Insurance 3,589 1,900 I 3,000 I 3,021 3,000 ( 3,000
4464 Equipment Floater Ins 4,862 680 2,000 303 1,000 1,000
4466 Bonds Insurance 3,313 2,604 ( 3,000 2,344 3,000 ( 3,000
4467 Money & Credit Insurance 946 1,546 2,000 1,546 2,000 2,000
4469 Liquor Liability Ins 994 1,210 1,225 ) 900 1,000 1,000
Insurance TOTAL 120,168 104,989 ( 138,225 118,652 127,000 127,000
4481 Electric Service I 297,051 287,978 304,380 204,681 ) 305,000 305,000
• MANAGER RECOMMENDED I LPET WORKSHEET BY FUND
1998 BUDGET Page 7
1997 1998 1998
1995 1996 ADOPTED AS OF DEPT MANAGER
Object Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4482 Gas Service I 71,487 I 94,892 I 72,830 I 70,299 I 88,750 I 88,750
4483 Heating oil
0 2,702 I 4,000 I 3,231 I 3,000 I 3,000
4484 Water Service I 5,452 7,996 I 6,500 I 4,674 I 7,300 I 7,300
4485 Sanitary Sewer Service I 8,027 I 9,834 I 8,620 I 5,968 9,500 I 9,500
4486 Hazardous Waste Disposal I 238 I 872 I 0 I 117 I 0 0
4487 solid Waste Disposal I 47,938 I 38,213 I 50,850 I 30,114 I 44,000 I 44,000
4.488 Storm Water Drainage I 19,534 I 20,743 I 25,100 I 16,010 21,900 I 21,900
Utilities TOTAL I 449,728 I 463,230 I 472,280 I 335,094 I 479,450 I 479,450
4520 Buildings I 10,803 I
0,803 0 2,075 I OI OI 0
4530 Other Improvements I 7,822 I 6,544 I 0 I 0 I 2,650 2,650
4531 Special Assessments I 0 I 0 I 17,000 I 17,080 I 17,000 I 17,000
4548 Computer Equipment I 0 I 0 I 102,538 I 25,718 115,150 I 95,450
4550 Furniture & Fixtures I 0 I 1,500 I 0 I 0 I 0 I 0
4551 Office Furniture & Equip I 116,404 I 82,561 22,500 I 19,121 I 13,850 I 4,350
4552 Other Equipment I 85,982 I 139,049 I 86,420 I 58,227 85,232 I 81,125
4553 Mobile Equipment i 16,292 I 16,779 I 14,810 I 5,451 I 28,480 I 19,980
4555 Equipment Drug Forfeiture i 0 i 23,770 I 0 i 0 I 0 I 0
4560 Construction Contracts I 6,000 I 270 I 0 i 2,425 i 90,000 i 90,000
Capital Outlays TOTAL I 243,303 I 270,474 I 245,343 I 128,021 I 352,362 310,555
4700 I I = ________= I I I I = _________
Equity Transfer 0 0 0 5,748 0 0
4703 Engineer Reimb Transfer I 0 I 0 -300,000 I 0 I -300,000 I -300,000
• MANAGER RECOMMENDED OET WORKSHEET BY FUND •
1998 BUDGET Page 8
19 97 1998 1998
1995 1996 ADOPTED AS OF DEPT MANAGER
Object Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4704 Storm Sewer Wage Reimb i 0 i 0 i - 100,000 I 66,664 I - - 100,000 I - - 100,000
4725 Capital Proj Fund Trans I 0 1 0 1 0 1 100,000 I 0 1 0
4727 Special Ass Const Trans ( 0 I 0 I 394,197 ( 594,197 ( 394,197 I 394,197
4730 Debt Sery Fund Transfer I 0 I 0 230,440 I 0 I 238,375 ( 238,375
Transfer to other Fund TOTAL I 0 1 0 I 224,637 I 633,281 I 232,572 I 232,572
4702 Administrative Sery Transfer i 0 i 0 ( - 299,141 I - 199,432 I - 315,538 I - 315,538
I I I I
Administrative Services TOTAL I 0 I 0 I - 299,141 I - 199,432 4 - 315,538 I - 315,538
4840 Merchandise for Resale I 51,326 I 45,272 I 55,880 I 24,512 I 37,000 I 37,000
I I I I I I
Cost of Sales TOTAL I 51,326 I 45,272 I 55,880 I 24,512 I 37,000 I 37,000
---------- __________
I I I I I I
4995 Contingency Account I 0 1 0 I 50,000 I 5,065 I 0 1 205,844
Depreciation TOTAL I 0 1 0 1 50,000 I 5,065 I 0 1 205,844
GENERAL TOTAL I 10,559,497 I 10,908,340 I 12,125,987 I 7,999,253 I 12,499,123 I 12,422,528
1
t City of Brooklyn Center
1998 Preliminary Budget
1
1
' Division: City Council
Budget Code: 400
Program No: 1011
PROFILE
r The City Council is comprised of one Mayor and four Council Members elected at
-large. y large. Under. the
Council- Manager form of government as established by the City Charter, the City Council exercises the
legislative authority of the City. The City Council is responsible for formulating City policy, enacting
legislation, adopting the annual budget, levying local property taxes, and appointing members to advisory
boards and commissions. Members of the City Council also constitute the Board of Equalization, the
Economic Development Authority, and the Housing and Redevelopment Authority.
r
Included in the 1998 City Council budget is the cost of recognition plaques presented to advisory
commissioners who resign from their positions; the cablecasting of City Council meetings; interpreters for
hearing impaired persons who attend City Council meetings; the secretarial service which produces the City
Council minutes; the annual joint meeting of the City Council and advisory commissions; and a consultant
r to facilitate a City Council goal setting session for 1998. Also included is the dues and subscriptions for
Association of Metropolitan Municipalities, League of Minnesota Cities, Minnesota Mayors Association,
Minnesota Women Elected Officials, National League of Cities, North Metro Highway 100 Council, North
r Metro Mayors Association, and U. S. Conference of Mayors.
r DEPARTMENTAL GOALS
• Preserve and maintain neighborhoods and housing through support of code enforcement and community
r policing efforts.
• Make visible the positive aspects and accomplishments of Brooklyn Center as a community while
maintaining momentum by reaching out to community organizations.
' Meet once annually with the Association of Rental Managers.
• Continue efforts to support, wherever feasible and appropriate, redevelopment efforts at Brookdale Mall.
• Schedule two planning retreats per year to assist with long -term planning and policy development.
• Adopt a comprehensive development plan for the City of Brooklyn Center to address housing,
redevelopment, transportation opportunities, etc.
• Remain in compliance with Minnesota Statutory requirements, laws, regulations, charter and ordinances
in all operations of the City.
• Exercise the legislative authority of the City and determine matters of policy.
• Meet regularly on the second and fourth Monday of each month in accordance with charter and law.
• Work with the City Manager to set policy.
• Work on goals and plans for the City.
r
1
1
1
r
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4220 Operating Supplies $200
This includes recognition plaques that are generally presented to advisory commissioners
who resign from their positions or their terms expire.
4310 Professional Services $15,000
Interpreters for hearing- impaired persons who attend city council meetings ($300),
Northwest Community Television to broadcast city council and other public meetings
($3,500), secretarial service to produce minutes for city council meetings ($7,000), joint
meeting of city council and advisory commissions ($1,200), consultant to facilitate a City
Council oal setting g ttmg session for 1998 ($3,000).
4313 Audit and Financial Services $19,600
An '
annual audit of the City's finances i
ty s required under Minnesota State Law and
q under the
City Charter. The City contracts for the audit and conducts a competitive bidding process
for the audit work every four or five years.
4411 Conferences and Schools $10,000
This amount covers training expenses for the mayor and council members who attend
conferences on behalf of the City.
4413 Dues and Subscriptions $39,000
Includes League of Minnesota Cities ($12,418), Association of Metropolitan Municipalities
($6,613), MAMA -LMC Labor Relations Service ($4,185), U.S. Conference of Mayors ,
($700), Minnesota Mayors Association ($20), North Metro Mayors Association ($9,253, to
General Fund. Total dues are $17,253; $8,000 allocated to EDA), North Metro Highway 100
Council ($3,000), Minnesota Women Elected Officials ($30), National League of Cities '
($1,300).
4308 Charter Commission $1,500
The statutory amount of $1,500 is recommended for the 1997 charter commission budget
(pursuant to Minnesota State Statute 410.06).
4420 Human Rights and Resources Commission $300
The Human Rights and Resources Commission is requesting $300 for conferences and
schools for commissioners.
PERSONNEL LEVELS
Number Position
1 Mayor
4 Council Members elected at -large
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV CITY COUNCIL 400
4100 Wages Regular Employees 0 I 23 0 0 0 0
41.12 Overtime Regular Employee 0 1,185 0 2,889 5,000 5,000
4130 Wages Part-time Employees 29,283 28,981 32,000 21,200 1 32,880 32,880
Salaries and wages TOTAL 29,283 30,189 32,000 24,088 37,880 37,880
4140 PERA Defined Contribution i 371 i 385 i 400 i 564 i 1,028 i 1,028
4142 PERA Coordinated Plan i 246 i 309 i 269 i 307 i 535 i 535
4146 FICA I 2,240 I 2,308 2,448 1,828 2,898 2,898
4154 Workers Comp Insurance 166 117 I 122 I 81 I 170 170
Fringe Benefits TOTAL 3,024 I 3,120 I 3,239 2,780 4,631 4,631
4210 Office Supplies 137 105 200 I 17 200 200
4220 Operating Supplies 915 1,680 200 375 200 200
Supplies TOTAL i 1,052 1,785 400 392 400 400
4308 Charter Commission 0 0 i 1,500 695 1,500 1,500
4310 Professional Services i 34,990 6,078 i 20,000 I 3,601 i 10,000 i 10,003
4313 Audit. & Financial Service 18,130 I 18,620 19,250 18,620 19,600 19,600
Consulting TOTAL 53,120 24,698 40,750 22,916 I 31,100 31,100
4321 Postage 0 0 100 0 100 100
4334 Use of Personal Auto
0 I 20 I 0 0 0 0
4350 Printing 465 0 100 I 0 100 100
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 2
199& BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
Communications TOTAL 465 20 200 0 200 �- 200
4390 Rentals 80 I O I 0 ( O I 0 0
Repair Rental & Maint TOTAL 80 i 0 ' 0 ' 0 + 0 0
4411 Conferences and Schools I 450 7,097 10,000 4,180 10,000 10,000
4413 Dues & Subscriptions 36,853 28,665 39,000 24,848 39,000 39,000
4417 Books /Reference Materials 181 0 I 200 I 0 200 200
4420 Human Rights Commission ( 0 I 0 300 165 I 300 300
Other Contractual Sery TOTAL 37,484 35,762 49,500 29,193 49,500 49,500
CITY COUNCIL TOTAL 124,508 95,574 I 126,089 79,369 I 123,711 123,711
i
I
it
Division: Administration
Budget Code: 401
' Program No: 1031
PROFILE
The City Manager is the Chief hi f Administrative
tY g Officer of the City. It is the City Manager's duty to enforce
the City Charter and all ordinances. The City Manager's office provides general administrative services for
the management of the City to ensure that all Council policies and directives are carried out. Activities
include coordinating recommendations to the City Council on financial, legislative, and management issues
and to provide liaison between the Council, advisory boards and commissions, staff, other levels of
' government, the media, and the public.
Management and Intergovernmental Relations. Provide general administrative services required for the
management of City affairs. Works with community members, other public or private agencies,
organizations, schools, etc., on all areas which affect the City. Support staff handle general government
activities including both election and front counter /customer receptionist activities.
Communications Handles and coordinates City ommunication activities both externally and . internall
tY � Y Y
Coordinates publication of the City newsletter . Creates newsletters, forms, flyers, handles information
1 released to the media, updates new resident informational packets, develops other information newsletters
and packets as needed. Handles coordination of cable TV activities in the organization, including broadcast
of council meetings.
Customer Service. Responsible for front counter, cashier, switchboard, and main receptionist for Ci ty Hall.
Handles walk -in customers, giving directions and information regarding City services, community activities,
events, meetings, and refers customers to appropriate departments. Handles payments as central cashier for
our operations.
' DEPARTMENTAL GOALS
• Implement Council policies, resolutions, and ordinances as adopted by the City Council.
• Prompt and efficient delivery of City services.
• To maintain a positive relationship with governmental agencies and surrounding municipalities to
enhance the City's plans and programs.
• Continue to work on joint and cooperative ventures.
• Accurate and timely communication to residents through City newsletter, cable, and media releases.
' Develop proposals for five year planning for City Council consideration.
• Preparation of annual budget.
SPECIFIC EXP NDITU F CODE D TAIL
Object
Num er Explanation Amount
4310 Professional Services $3,000
Cost for consultant to facilitate team building and goal setting session(s) for Department
Heads and Supervisors as it directly relates to goals and objectives set by City Manager and
Council. Included are notary bond and miscellaneous professional services for
administration. ,
4334 Use of Personal Auto $3,700
Reimbursement for mileage and parking fees incurred by employees when conducting City
business. City Manager automobile allowance included in this account. This amount is for '
all employees in the department and is not broken down to division levels.
4413 Dues and Subscriptions P $1500
Memberships for various professional organizations for overall operation and management
of administration. Includes the following: Brooklyn Community Chamber, ICMA, MAMA,
MCMA, League of MN Directory, and Statutes
PERSONNEL LEVELS
Number Position
1 Ci ty Manager
er
1 Administration/Elections Secretary
1 Switchboard/Receptionist ,
1 Administrative Intern
Other staff involved in supporting and working on general administration are the positions of City Clerk, ,
Assistant City Manager/Human Resources Director, Administrative Technician, and Human
Resources/Purchasing Technician, which have separate division budgets for operations.
r■i rr rr rr rr � r rr �r r � �r rr r■i � � � rr r�
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 3
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV ADMINISTRATION 401
4100 Wages Regular Employees 207,710 I 167,590 I 124,329 I 74,516 I 124,524 124,524
4112 Overtime Regular Employee 532 247 500 94 513 513
4130 Wages Part -time Employees I 32,866 10,987 10,000 6,719 10,300 10,300
4133 Vacation Pay 17,778 i 16,127 i 0 4,163 0 0
4134 Holiday Pay I 10,040 7,215 ( 0 2,160 0 0
4135 Sick Leave Pay 7,647 6,033 0 506 0 0
4199 Salaries Reimbursed I - 27,725 I - 23,350 I 0 0 I 0 I 0
Salaries and Wages TOTAL 248,848 184,848 134,829 68,158 135,337 ( 135,337
4142 PERA Coordinated Plan 6,429 8,290 ( 6,174 3,198 7,010 7,010
4146 FICA I 19,198 I 13,870 I 9,039 5,929 10,353 10,353
4150 Employee Benefits ) 0 0 0 3,879 10,308 10,308
4151 Health Insurance I 15,691 I 13,407 I 10,200 1,806 0 0
i
4152 Life Insurance ( 833 � 142 I 57 11 53 53
4153 Dental Insurance 1,439 831 576 104 0 , 0
4154 Workers Comp Insurance 2,296 1,333 1,008 622 915 915
4156 Unemployment Compensation 0 I 0 0 i 789 0 i 0
4157 Deferred Compensation 3,817 ( 0 0 0 I 0 0
4158 Disability Insurance 0 205 0 0 0 ( 0
Fringe Benefits TOTAL 49,704 I 38,077 I 27,054 16,337 I 28,639 28,639
421.0 Office Supplies 0 I 0 I 0 I 456 0 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 4
1998 BUDGET
1997 1998 1998
Object code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4220 Operating Supplies 972 688 1,000 65 1,000 1,000
4236 Signs & Striping Materials 158 0 0 0 0 0
Supplies TOTAL
1,130 I 688 1,000 521 1,000 1,000
4310 Professional Services 9,609 1,326 i 3,000 i 0 3,000 3,000
4312 Legal Services
989 840 0 0 I 0 I 0
4314 Medical Services 42 0 0 0 0 0
4318 Casual Labor 0 150 0 0 I 0 D
Consulting TOTAL
10,640 2,316 3,000 0 3,000 3,000
4321 Postage 850 5 10,000 25 10,000 10,000
4322 Telephone Services 0 0 0 367 0 0
4324 Delivery Service i 0 I 1,800 0 I 0 0 0
4334 Use of Personal Auto 3,756 3,457 3,700 2,288 3,700 3,700
4340 Advertising
460 0 0 I 0 I 0 0
4350 Printing 6,551 9,074 9,000 6,240 12,000 12,000
4351 Legal Notice Publication I 2,964 5,706 0 0 0 0
Communications TOTAL 14,581 I 20,043 I 22,700 8,920 25,700 25,700
4382 Equipment Repair & Maint 70 0 0 0 0 0
4393 Equipment Rentals 103 0 I - 0 0 I 0 0
Repair Rental & Maint TOTAL 173 0 0 0 i 0 0
4400 Other Contractual Service I 1,456 0 0 0 0 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 5
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4402 Uncollectible Checks 26 0 0 0 I 0 0
4411 Conferences and Schools 337 200 5,000 2,783 5,000 5,000
4413 Dues & Subscriptions 5,267 9,152 I 1,500 1,560 1,500 1,500
4417 Books/Reference Materials 188 22 200 0 0 0
Other Contractual Sery TOTAL 7,274 9,374 6,700 4,343 6,500 6,500
4440 Fuel Charges 62 15 0 0 0 0
4441 Fixed Charges 824 I 145 0 0 I 0 0
4442 Repair & Maint Charges i 332 0 0 0 0 0
4444 Replacement Charges 600 0 0 0 0 0
Central Garage Rentals TOTAL I 1,818 160 0 0 0 0
4548 Computer Equipment 0 0 3,000 2,761 0 0
4551 Office Furniture & Equip 7,910 I 0 0 0 0 0
Capital Outlays TOTAL I 7,910 0 I 3,000 2,761 0 0
ADMINISTRATION TOTAL I 342,077 I 255,506 I 198,283 121,040 200,176 200,176
Division: Human Resources/Purchasing '
Budget Code: 402
Program No: 1048 ,
PROFILE
Human Resources establishes and maintains the er '
p sonnel policies and procedures for the City. The Human
Resources Division addresses all matters relating to personnel including recruitment, compensation and
labor negotiations.
Purchasing of city -wide supplies, handling city auction, and urchasin of capital equipment
P g .are P handled '
under this area. Purchasing is in accordance with policy adopted by City Council, using both state and
county purchasing programs.
Human Resources. Handles recruitment and selection of staff. Develops policies and procedures dealing ,
with personnel. Responsible for compliance with MN pay equity, reports and updates to system. Handles
employment and personnel complaints, issues and concerns from staff, Department Heads and City
Manager. Works with Finance on benefits. Handles flexible benefit, compensation, affirmative action, '
employee assistance, employee recognition and tuition reimbursement programs. Also handles ADA,
FLSA, Hepatitis B, CDL drug testing, OSHA mandated training as well as other employment matters.
Coordinates a wide variety of training in all areas. Monitors laws and regulations in the area of '
employment/personnel to ensure compliance. Works in areas of Data Practices, Diversity, Customer Service
and Human Rights. Coordinates all human resource activities for the City.
Labor Relations. Supervises labor negotiations. Acts as chief ief ne otiator for City '
g in union issues. Work
g ty s
on grievance issues, and assists with arbitrations. Responsible for Uniform Baseline Settlement reporting
to BMS. '
Purchasing. Handles purchasing for the City. Purchasing follows the structure set forth in the uniform
municipal contracting law found in Minnesota Statutes Section 471.345. Works with departments on
capital equipment, auction, vehicle and office supply purchasing. Handles coordination of surplus
equipment and responsible for annual city auction. Works with Hennepin County and State of MN on
cooperative purchasing programs. '
DEPARTMENTAL LG
'r GALS
• Coordinate employee recruiting and hiring to ensure proper legal compliance.
• Maintain compliance with MN Pay Equity Act. i
• Work toward resolution of grievances and employment issues.
• Coordinates training. '
• Implement new /revised personnel policies and regulations.
• Continue purchasing in compliance with revised procedures.
' SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4310 Professional Services $15,000
These services include pay equity job analysis, employment testing using validated tests, and
the cost of the Employee Assistance Plan.
4311 Benefits Administration $9,725
Flexible benefits plan for pre -tax medical, and dependant care.
4314 Medical Services $3,800
i Physical exams, mandatory drug/alcohol testing for commercial driver's license holders, and
Hepatitis B vaccine.
4341 Employment Advertising $5,500
Employment advertising costs relate to newspaper and other advertisements for City and
enterprise job openings.
4411 Conferences and Schools $3,000
' Provides for Assistant City Manager/HR Director attendance at one national conference and
at one in -state conference, and attendance for Human Resources/Purchasing Technician to
training.
PERSONNEL LEVELS
Number Position
1 Assistant City Manager/Human Resources Director
1 Human Resources/Purchasing Technician
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Compaq Deskpro 2000 1998 1 $2,500 Replace Assistant City
Manager/Director of Human
Resources computer and transfer
it to the reception desk.
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 6
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV HUMAN RESOURCES /PURCH 402
-------- - - - - -- -------- - - - - --
4100 Wages Regular Employees I 36,043 5.9,489 100,845 45,353 100,497 ( 100,497
4112 Overtime Regular Employee 34 428 500 512 0 0
4133 Vacation Pay 2,205 4,972 f 0 2,689 0 0
4134 Holiday Pay i 2,412 4,582 f 0 1,675 0 0
41.35 Sick Leave Pay i 1,650 i 3,016 0 1,335 0 I 0
Salaries and Wages TOTAL 42,345 72,487 101,345 51,564 + 100,497 100,497
4142 PERA Coordinated Plan 1,897 3,247 I 4,540 2,446 5,206 5,206
41.46 FICA I 2,920 I 4,937 7,753 3,837 7,688 7,688
4150 Employee Benefits 0 0 I 0 3,390 8,220 8,220
4151 Health Insurance I 1,371 3,352 6,740 779 0 I 0
4152 Life Insurance 74 I 35 I 44 5 I 44 44
4153 Dental Insurance 121 ( 208 547 64 0 i 0
4154 Workers Comp Insurance ( 186 I 259 I 355 ( 176 312 312
41.58 Disability Insurance I 0 469 504 292 502 502
Fringe Benefits TOTAL 6,569 I 12,507 20,483 10,989 21,972 21,972
4212 Printed Forms � 0 � 878 i 0 � 0 I 0 0 I I
4220 Operating Supplies 15 185 1,500 3,086 4,000 4,000
4227 Safety Supplies _ 0 36 2,500 173 2,000 200
Supplies TOTAL 15 1,099 4,000 3,259 6,000 4,200
czzx Or aRoonLxm camrEa
meNAosn oacnMo 000mor wonnoaooT BY ozvzorom Page 7
1998 BnooEz
1997 1998 1998
Object code & Descripti zoys 1996 Anoerso AS or ooer »wuwaGon
Division code & Description AcznaL ACTUAL onoGoT 08/31/e7 au0nmazuo nEcorMOmoao
4310 Professional Services us 7 15,000 8'885 15,000 zs
�i i
� «sz� Benefits Administration 8,223 8,003 `,non 5,534 9,725 9
�
4312 Legal Services o o o 744 o o
�
� 4314 Medical Services 0 792 3,800 867 2 2,000
Consulting TOTAL 33,814 zs 26.700 16 26,725 26,725
4322 Telephone Services u n n 55 ssn 350
4324 Delivery Service 323 o 200 28 zou znn
4334 Use of gczeooal Auto o so o zs n o
4341 Employment Advertising e,160 8 s 5,201 s s
4350 Printing 0 sos 1,500 n 1,500 1,500
uasz Legal Notice Publication 0 38 0 316 0 n �
Communications TOTAL s'«as 9 7,200 5,626 7,550 7.550
4411 Conferences and acbonIo zos n 1,900 978 3,000 a
u«zs Dues a Subscriptions 445 zso o syo 1,550 1,550
443.7 Books/Reference Materials 122 _0 0- _______ 0
Other Contractual oery TOTAL 670 zsu 7 1,377 4 4.550
4548 Computer Equipment _0 0 0 0 2,500 2,500
Capital outlays TOTAL o n n o 2,500 2,500
anomav eua000c:o/eonco TOTAL 89,895 111 | 166 | 88 | 169.794 | 167,994
Division: City Clerk
Budget Code: 403
Program No: 1061 '
PROFILE
The City Clerk is responsible for elections, official City records, coordinating City Council and City
commission materials, business licenses, and workers' compensation claims. The City Clerk has significant ,
public contact related to elections, ordinances, resolutions, contracts, bonds, insurance, business licenses,
as well as other City matters. Included in the City Clerk budget is the cost of legal notice publication which
provides for the publishing of ordinances, bids, public hearings, advertising for proposals, assessments, ,
bonds, financial reports, and other miscellaneous notices.
Elections. Supervises elections and voter registration. Ensures elections are handled in accordance with ,
State, Federal, and County regulations. Oversees all activities related to City elections including notices,
materials, and certification of process. Arranges polling places and sets up voting equipment. Supervises
the recruiting and training of election judges. Oversees the maintenance of voter registration files.
Official City RecordslData Retention. Maintains official City records, file system, and records storage
room. Supervises the City's retention system. Oversees the maintenance of City ordinances, resolutions, ,
and City Council minutes.
City Council. Coordinates Council activities, correspondence, meetings, etc. Ensures coordination,
maintenance, and accuracy of Council minutes, resolutions, and other official documents. Oversees the City
Council agenda preparation process. Posts Council/Commission notices as required by Open Meeting Law.
Workers' Compensation. Handles all workers' compensation. Coordinates workers' compensation
managed care program. Responsible for OSHA yearly work comp report.
DEPARTMENTAL GOALS
• Administer and process City business licenses. '
• Administer and process Workers' Compensation in a timely fashion.
• Coordinate and deliver City Council information.
• Ensure posting and publishing of all official notices. '
• Coordinate annual Council/Commission meeting.
• Advertise for Commission vacancies in a timely manner.
• Provide information as needed to new commission members.
• Maintain official City records.
PERSONNEL LEVELS
Number Position ,
1 City Clerk
' CAPITAL OUTLAST
' Item Anticipated Units Cost(s) Use /need
purchase date
Compaq Deskpro 2000 Computer 1/98 1 $2,500 Replace Compaq Deskpro XE
450 and make available for
relocation or used for parts, at the
direction of the MIS Coordinator.
r
i
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 8
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV CITY CLERK 403
4100 Wages Regular Employees 0 I 0 I 43,940 I 23,769 47,639 i 47,639
4133 Vacation Pay 0 0 0 1,927 0 0
4134 Holiday Pay I 0 0 0 691 0 0
4135 Sick Leave Pay 0 0 0 I 1,793 0 0
Salaries and Wages TOTAL o 0 I 43,940 28,181 47,639 47,639
4142 PERA Coordinated Plan 0 0 1,969 1,262 2,468 2,468
4146 FICA I 0 I 0 3,361 I 2,156 3,644 3,644
4150 Employee Benefits I 0 0 I 0 I 921 3,720 3,720
4151 Health Insurance 361 882 2,600 226 0 0
4152 Life Insurance 19 9 22 2 22 I 22
4153 Dental Insurance 32 55 0 5 i 0 0
4154 Workers Comp Insurance 0 0 I 154 91 148 148
4158 Disability Insurance 0 0 220 161 238 238
Fringe Benefits TOTAL 412 946 8,326 4,825 10,240 10,240
4334 Use of Personal Auto 0 0 I 250 37 250 250
4351 Legal Notice Publication 0 0 I 8,000 5,740 I 8,000 8,000
Communications TOTAL I 0 0 I 8,250 5,777 8,250 8,250
4411 Conferences and Schools 0 0 500 387 I 500 500
4413 Dues & Subscriptions 0 0 I 150 120 I 150 150
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 9
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
Other Contractual Sery TOTAL I 0 0 650 507 650 650
4548 Computer Equipment i 0 i 0 i 0 i 0 i 2,500 i 2,500
Capital Outlays TOTAL 0 I 0 I 0 I 0 I 2,500 2,500
CITY CLERK TOTAL 412 946 61,166 39,289 69,279 69,279
II
Division: Elections '
Budget Code: 404
Program No: 1091 ,
PROFILE
The City registers all new voters, processes transfers and deletions, and cooperates with Hennepin County
and the Secretary of State to provide an accurate computerized listing of eligible registered voters iri the City
of Brooklyn Center. The costs incurred from the registration of new voters and the maintenance of the voter
records is included in the Elections budget.
Section 4.01 of the Brooklyn Center City Charter provides for regular municipal elections to be held in even- '
numbered years only. The 1998 Elections budget provides for the cost of personnel, training, supplies,
postage, building rentals, maintenance agreements, and printing to hold one primary election in September '
and one general election in November.
DEPARTMENTAL GOALS '
• Administer training to election judges.
• Administer municipal elections in accordance with Minnesota Statutes. ,
• Adapt to and integrate new legislation on elections.
• Maintain up -to -date voter registration system.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Num
ber Explanation
Amount
4130 Salaries, Part-Time Employees $19,570
Includes training and wages for all election judges.
4220 Operating Supplies $2,500 ,
Includes supplies such as ballot transfer cases, ballot pens, ribbons and paper tapes.
4321 Postage $1,700 '
Includes mailing out verification cards on new registrations, mailing absentee ballot
applications, ballots, and return envelopes. ,
4350 Printing $2,500
Includes printing of regular and absentee ballots for optical scanner, voter receipts, and
official notices. '
4382 Equipment Repair and Maintenance $3,500
Includes the cost of the maintenance agreement for the eleven optical scanners. Also
includes any necessary equipment repair costs not covered under the maintenance agreement.
It should be noted that Hennepin County has activated a task force of city clerks to reassess ,
and investigate new technology with regard to the voting equipment. If new equipment is
recommended, it is possible that Hennepin County will purchase this equipment for cities;
however, this decision is part of Hennepin County's budget process and will not be finalized '
until October. At this time Hennepin County recommends cities not to place a capital
expenditure in the 1998 budget.
' 4392 Building Rentals $800
Includes costs associated with two churches and custodial fees charged by one school used
' as polling locations.
4393 Equipment Rentals $300
' Includes the rental of a truck to transport ballot boxes, voting booths, signs, optical scan
voting equipment to the polling locations.
' PERSONNEL LEVELS
' Brooklyn Center is divided into eight precincts. State Law requires a minimum of one chairperson and at
least four election judges per precinct to carry out the election process.
For the September primary election, it is anticipated that each precinct will need one chairperson plus eight
' election judges; for the November general election, it is anticipated the each precinct will need one
chairperson plus ten election judges. The absentee ballot board will need four election judges for both the
' primary and general elections.
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 10
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV ELECTIONS 404 ! I I I I
4100 Wages Regular Employees ( 15,103 20,876 I 28,117 I 15,406 I 28,963 I 28,963
4112 Overtime Regular Employee I 101 ( 1,305 ( 0 1 106 ( 0 1 0
4130 Wages Part -time Employees I 0 ( 20,994 ( 5,150 ( 0 ( 19,570 I 19,570
4133 Vacation Pay ( 0 ( 0 ( 0 ( 1,970 I 0 ( 0
4134 Holiday Pay ( 0 1 0 I 0 1 431 ( 0( 0
4135 Sick Leave Pay ( 0 ( 0 I 0 ( 754 ( 0 ( 0
Salaries and Wages TOTAL i - - -- 15,203 ( - - -- 43,175 ( - - - - 33 -267 ( - -- 18,667 ( - - -- 48,533 ( 48,533
I I i I I
4142 PERA Coordinated Plan I 681 ( 994 ( 1,260 ( 836 ( 1,500 ( 1,500
I
4146 FICA i 1,163 ( 1,677 ( 2,545 I 1,456 ( 3,713 ( 3,713
I I
I I (
4150 Employee Benefits 0 0
I i O i 1,544 i 3,720 i 3,720
4151 Health Insurance I 1,193 I 1,146 I 2,600 ( 289 ( 0 I 0
4152 Life Insurance I 12 ( 12 ( 22 I 3 I 22 ( 22
4153 Dental Insurance 82 ( 69 ( 187 I 20 ( 0 ( 0
I I I I I
4154 Workers Comp Insurance ( 79 I 79 ( 116 ( 60 ( 150 ( 150
I I I I I
4156 Unemployment Compensation I 4 1 10 ( 0 ( 0 I 0 I 0
Fringe Benefits TOTAL ( 3,214 ( 3,987 I 6,730 ( 4,208 ( 9,105 ( 9,105
i
4220 Operating Supplies ( 0 I 2,309 ( 900 I 0 ( 2,500 ( 2,500
Supplies TOTAL 0 I = = == = 2,309 ( 900 ( --- - - - = = ( = = == = 2,500 ( - - -- - 2,500
I I I I I f
4321 Postage ( 406 ( 1,533 ( 1,500 I 405 I 1,700 ( 1,700
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 11
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4334 Use of Personal Auto 0 49 0 0 100 100
4350 Printing 0 864 2,500 ( 0 I 2,500 2,500
Communications TOTAL ( 406 2,446 4,000 I 405 4,300 4,300
4382 Equipment Repair & Maint 2,915 2,915 3,300 3,061 3,500 4 3,500
4392 Building Rentals I 0 600 200 0 800 800
4393 Equipment Rentals 0 211 I 0 0 300 300
Repair Rental & Maint TOTAL 2,915 3,726 I 3,500 3,061 4,600 4,600
4413 Dues & Subscriptions ( 0 36 0 0 50 I 50
Other Contractual Sery TOTAL I 0 36 0 0 I 50 50
ELECTIONS TOTAL 21,738 55,679 I 48,397 I 26,341 I 69,088 69,088
Division: Finance '
Budget Code: 410
Program No: 1141 '
PROFILE
The purpose of the Finance Division is to provide for the fiscal management of all funds of the City;
including budgeting, accounting, financial reporting, investments, bonding, risk management and utility
billing. '
DEPARTMENTAL GOALS '
The objective of the division is to provide policy makers and outside authorities with accurate and timely
financial information on the City in the form of the annual budget, the Comprehensive Annual Financial '
Report; to process the transactions needed for the day to day running of the City in the areas of accounts
payable, accounts receivable, payroll, and utility billing; and provide cross - departmental support in the
areas of risk management and pooled investment of City funds. New initiative for 1998 will be to ,
internally administer COBRA and Section 125 employee benefits. This has been done b
y a consultant.
SPECIFIC EXPENDITURE CODE DETAIL
Object '
Number Explanation Amount
4212 Printing $3,700
Printing costs are greatly expanded from previous years due the need to have the entire job
. J
sent out to a printer as opposed just the covers /tabs sent out. This change is dictated - by the
larger size of the budget and the reduction in Finance Department staff in 1996. Cost ,
estimates are: Annual financial report ($1,200) and final annual budget ($2,500).
4389 Maintenance Contracts $600
Ongoing support and upgrades for PC based fixed asset accounting software purchased in '
1997.
4393 Equipment Rentals
$700
Lease of a small copier for use by Finance, Assessing, and Community Development
departments.
4411 Conferences and Schools $4,500
Professional training or all Finance Department staff. Increase of 455 from 1997 to
g $
p
provide training in the areas of COBRA and Section 125 benefits administration. '
4413 Dues and Subscriptions $1,000
Dues: GFOA dues (Hansen$165, Johnson $110, and Sundberg $110), MN GFOA dues
(Hansen, Johnson and Sundberg -$90). Subscriptions: Wall Street Journal ($165), GASB
Action Report/Pronouncements ($140), GASB Codification Book for 1997 ($40), COBRA
and Section 125 benefits administration ($150), miscellaneous ($30)
' 4548 Computer Equipment $13,000
The bulk of the request is dictated by the need to duplicate printing capabilities which we
will no longer be able to rely on LOGIS for after they move out of Brooklyn Center in 1998.
' This includes the high capacity printer ($6,000) for long reports and the software/hardware
for in -house printing of financial & payroll checks ($2,000).
PERSONNEL LEVELS
' Number Position
1 Finance Director
' 1 Assistant Finance Director
1 Staff Accountant
1 Accounting Technician II
1 Payroll/Personnel Technician
1 Utility Billing Technician I
1 Utility Billing Technician II
' Until mid -1996, the Finance had two Accounting Technicians. A joint effort by Finance and the Liquor
Stores to install and use a new liquor inventory control system has resulted in a substantial amount of work
' being automated. This reduced the amount of work done by Finance in support of Liquor and freed up a
full time position which was reassigned to Community Development. Services which are performed in
support of the enterprise funds are reimbursed as reflected in the Reimbursement from other Funds division.
CAPITAL OUTLAY
' Item Anticipated Units " Cost(s) Use /need
purchase date
Desktop personal computer 7/98 2 $5,000 Replace existing.
LaserJet printer 3/98 1 $6,000 Replace LOGIS services.
Check printing software & hardware 3/98 1 $2,000 Replace LOGIS services,
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 12
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV FINANCE 410
4100 Wages Regular Employees 262,743 248,786 300,284 172,419 313,374 313,374
4112 Overtime Regular Employee 2,356 300 1,320 714 1,406 1,406
4133 Vacation Pay
18,195 18,160 0 I 14,272 0 I 0
4134 Holiday Pay I 13,735 14,235 0 6,300 0 0
4135 Sick Leave Pay 8,084 17,694 0 9,194 0 0
4197 Temporary Services 0 1,500 0 0 0 I 0
4199 Salaries Reimbursed -197,394 -198,736 0 0 0 0
Salaries and Wages TOTAL 107,719 101,939 301,604 202,898 314,780 314,780
4142 PERA Coordinated Plan I 13,481 13,222 I 13,512 I 9,136 16,306 16,306
4146 FICA I 22,182 I 21,694 I 23,073 I 15,191 24,081 24,081
4150 Employee Benefits 0 I 0 I 0 13,944 29,400 29,400
4151 Health Insurance I 20,032 20,425 24,706 3,910 0 I 0
4152 Life Insurance 160 151 154 22 154 154
4153 Dental Insurance 1,954 1,656 1,482 135 0 I 0
4154 Workers Comp Insurance 1,365 1,070 1,056 679 976 976
4158 Disability Insurance I 0 607 656 492 679 679
Fringe Benefits TOTAL 59,174 I 58,825 64,639 43,509 71,596 71,596
4210 Office Supplies 462 f 245 600 48 i 600 600
4212 Printed Forms 2,065 588 1,200 3,651 7,000 3,700
4220 Operating Supplies I 340 487 0 105 0 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 13
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4271 Minor Equipment 120 0 600 0 800 800
Supplies TOTAL 2,987 1,320 2,400 3,804 8,400 5,100
4310 Professional Services I 415 415 415 415 415 415
Consulting TOTAL 415 415 415 415 415 415
4324 Delivery Service 7 I 14 25 0 25 25
4334 Use of Personal Auto 160 234 I 300 152 300 300
Communications TOTAL 167 248 325 152 325 325
4382 Equipment Repair & Maint 0 85 0 0 0 0
4389 Maintenance Contracts 385 0 385 0 600 600
4393 Equipment Rentals 0 700 427 y 700 700
Repair Rental & Maint TOTAL I 385 85 I 1,085 I 427 1,300 1,300
4410 Miscellaneous 88 0 0 0 0 0
4411 Conferences and Schools 0 0 4,045 I 2,864 4,500 4,500
4413 Dues & Subscriptions 674 676 800 538 1,000 1,000
Other Contractual Sery TOTAL 762 676 4,845 3,401 5,500 5,500
4548 Computer Equipment 0 0 9,250 1,563 13,000 13,000
Capital Outlays TOTAL 0 0 I 9,250 1,563 13,000 13,000
FINANCE TOTAL I 171,608 I 163,508 384,563 256,169 415,316 412,016
Division: Data Processing
Budget Code: 411
Program No: 1241
PROFILE
The purpose of the Data Processing Department is to support '
g p pport the computer needs of all City funds and
divisions. This includes the technical expertise of the MIS Coordinator, maintenance, training, and the
operation of the local area network. Mainframe applications are provided by LOGIS. LOGIS systems ,
which benefit a single fund or division have been charged to that user. LOGIS systems which benefit the
entire City are charged to Data Processing.
The only personnel in the Data Processing ivision is the '
g MIS Coordinator. Some of the MIS Coordinator's
time which is spent in support of the enterprise funds is reimbursed as reflected in the Reimbursement from
other Funds division. '
The division's capital outlay for 1998 is $25,000, which will provide for the replacement of components of
the network and wiring plant which have become obsolete and other equipment as deemed necessary. ,
The MIS Coordinator will coordinate the City of Brooklyn Center's efforts in promoting the effective and
efficient transaction of city business and decision - making by providing access to necessary data and '
information.
DEPARTMENTAL GOALS ,
• Coordinate long- and short-term planning for both hardware and software needs. '
• Facilitate all related equipment purchases.
• Coordinate all related training needs.
• Coordinate support services with LOGIS. '
• Perform user, hardware, and software support service for the city and employees.
• Coordinate telephone system support, training, repair, and purchases.
Phone stem /Cablin Analysis - In Pro r
Sv g y g ess
The City's phone equipment and wiring plant are in great need of replacement. In 1997, the city experienced
frequent downtime and inability to communicate with the public due to problems with the phone system.
In addition to frequent downtime, the current system is limited in its abilities and extremely unreliable. '
There have been several instances of lost and misaddressed voicemail, misdirected calls and poor sound
quality. As the main tool for communication both within and outside of city hall, it is extremely important
for us to have a phone system that we can depend on. '
The cabling plant is outdated and is beginning to deteriorate. Most of the cabling in the building is over
fifteen years old - the industry standard life expectancy for cabling is seven years. The Police department ,
was rewired for computer connections in the summer of 1997 due to frequent computer problems and
crashes resulting in lost time for administrative personnel, in 1998 the rest of city hall needs to be rewired '
for the computer network and all of city hall needs to be rewired for the new phone system.
In addition to the outdated cabling, the power supply to the wiring area in the basement is hazardous to our '
technology. While this building does have a secondary source for power, it does not provide protection from
momentary sags and spikes which can be very harmful to computerized equipment. We have experienced
' numerous episodes of blown fuses and damaged equipment on both the 911 system and our network
LAN /WAN hardware. To prevent further damage from the electrical system, we must install a large UPS
which will protect the new phone system, cabling hardware, network servers, and 911 system.
' An analysis is currently being Y y g to validate our needs and establish requirements and design
standards for a new phone system. Until this process is complete we will not have exact figures for the
t budget process. Listed in the table below are industry averages for a system of our size and scope:
Range Cabling Phone System & UPS System for
Voicemail all equipment
' High $30,000 $85,000 $13,000
Low $20,000 $60,000 $8,000
Depending on the final analysis, there may be changes in operational costs for several divisions. For
instance, the EBHC currently has a very slow link with city hall for data transmission. In the planning
stages for a new system, we will more than likely suggest a larger link with the capacity for voice and data
' so that EBHC will have the benefits of a new voicemail system and faster data transmission - this would
increase their monthly link charges.
The final analysis and recommendation is scheduled to be completed by September 1, 1997.
SPECIFIC EXPENDITURE CODE DETAIL
1
Object
' Number Explanation Amount
4220 Operating Supplies $10,000
LaserJet toner cartridges, miscellaneous equipment such as cables, connectors, surge
' protectors, backup tapes, disks, etc., repair parts such as pointing devices, expansion cards,
memory, etc. Comments: Half of this object is used for consumables and miscellaneous
equipment costs that occur regularly throughout a year. The remaining half is for emergency
' repair costs. This cost is variable year to year and must be liberally planned for in the event
of an extreme number of machine breakdowns. This allows the City to keep equipment
running for a period of time without the cost of full replacement.
' 4322 Telephone Services $8,000
City Hall to Garage ($3,672), City Hall to LOGIS ($2,880), City Hall to EBHC ($480),
' Airsignal pager rental ($75), MIS Cellular phone service ($350).
4411 Conferences and Schools $11,000
In -house training classes, seminars and conferences. A slight increase in training costs is due
to plans to upgrade the personal computers in the City to Windows95. This training will
involve both in -house and off -site environments, and will be attended by employees from
' all departments. Comment: Training is an intrinsic cost of technology. With the increase
of technologies brought to the City and with general staff turnovers, the cost of training is
expensive and must be planned for accordingly. Training insures that technologies are used
properly and efficiently and, therefore, recovers the investment placed.
1
4382 Equipment Repair and Maintenance $8,000 '
Repairs of PCs, printers and other LAN components. Comment: This object is for service
costs incurred for the repair of equipment that is no longer covered under warranty of any
kind. The amount of service calls placed for equipment repair is variable year to year and
must be planned for liberally in the case of an extreme number of breakdowns. Moreover,
this allows for reduced staff time towards repair and coordinated efforts between service
vendors and MIS for quicker recovery.
4389 Maintenance Contracts $2,600 '
Palindrome tape backup ($800), productive software support ($1,800)
PER ONNEL LEVE S ,
Number Position '
1 MIS Coordinator
CAPITAL OUTLAY '
Item Anticipated Units Cost(s) Use /need
purchase date
Additional hubs, switches, and other 2/98 $25,000 To maintain City's network.
equipment
1
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 14
1998 BUDGET
1997 1998 1998
Object Code & Description 1.995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
-- -------- - - - - -- -------- - - - - -- -------- - - - - --
DIV DATA PROCESSING 411
4100 Wages Regular Employees 1 38,891 1 23,980 I 52,500 1 26,233 I 55,147 I 55,147
4130 Wages Part -time Employees i 238 1 0 1 0 0 0 0
4133 Vacation Pay I 1,903 1 1,206 I 0 1 0 1 0( 0
4134 Holiday Pay 1,901 ( 1,049 i 0 1 385 1 0 1 0
4135 Sick Leave Pay 1 581 1 552 i 0( 201 I 0 0
4199 Salaries Reimbursed 1 - 13,814 I - 10,360 I 0 ( 0 1 0 1 0
Salaries and Wages TOTAL 1 29,700 1 16,427 52,500 1 26,818 1 55,147 1 55,147
41.42 PERA Coordinated Plan i 1,860 i 1,261 i 2,642 I 1,201 i 2,857 i 2,857
4146 FICA 1 3,251 1 2,140 I 4,512 1 2,036 I 4,219 I 4,219
4150 Employee Benefits 1 0( 0 I 0 1 1,284 1 3,720 1 3,720
4151 Health Insurance 1 2,444 1 1,750 I 2,600 1 0 1 0 I 0
I I
4152 Life Insurance ( 20 ( 16 1 22 1 0 1 22 1 22
4153 Dental Insurance 1 284 1 203 I 187 1 0 I 0 1 0
4154 Workers Comp Insurance I 560 1 296 I 590 1 245 1 491 1 491
Fringe Benefits TOTAL 1 8,419 ( 5,667 1 10,553 1 4,766 1 11,309 1 11,309
4210 Office Supplies 1 363 I 0 I 0 1 139 1 0 1 0
4220 Operating Supplies I 3,694 I 7,023 1 8,000 1 7,529 1 10,000 1 10,000
Supplies TOTAL 1 4,057 I 7,023 1 8,000 1 7,668 1 10,000 1 10,000
4320 Communications 1 37 I 0 1 0 I 0 I 0 1 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 15
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4322 Telephone Services 10,211 8,358 7,500 4,400 8,000 8,000
4334 Use of Personal Auto 19 62 I 100 24 100 100
Communications TOTAL 10,267 8,420 7,600 4,424 8,100 8,100
4382 Equipment Repair & Maint I 6,801 2,955 8,000 I 2,236 I 8,000 8,000
4386 Communication Systems 0 437 0 0 0 I 0
4389 Maintenance Contracts i 4,088 4,798 2,600 4,644 2,600 2,600
4397 Logis Charges
180,488 189,223 102,948 65,079 90,663 90,663
4398 Protective Services 1,058 1,334 0 0 0 0
Repair Rental & Maint TOTAL i 192,435 198,747 I 113,548 71,959 101,263 101,263
4411 Conferences and Schools 11,866 5,070 9,000 1,655 11,000 I 11,000
4413 Dues & Subscriptions 105 0 150 0 150 150
4417 Books/Reference Materials 0 60 100 I 114 250 250
Other Contractual Sery TOTAL I 1.1,971 5,130 9,250 1,769 11,400 I 11,400
4548 Computer Equipment 0 0 40,000 5,049 25,000 25,000
4551 office Furniture & Equip 93,365 62,907 0 0 500 I 500
4552 Other Equipment 1,687 1,998 n I 0 0 0
Capital outlays TOTAL 95,053 64,905 40,000 5,049 25,500 25,500
DATA PROCESSING TOTAL 351,901 306,318 I 241,451 122,453 222,719 222,719
' Division: Legal
Budget Code: 415
' Program No: 1210
PROFILE
The Legal Division rovides legal counsel to the City Council commissions and City P g ty staff on municipal
questions and also prosecutes criminal offenses. Legal services are provided by two firms.
' City Attorney. The City Attorney attends City Council meetings, provides Y tY Y ty g , p o ides legal opinions, and ands in the
development of ordinances and resolutions. The City contracts with the firm Kennedy & Graven.
Prosecuting Attorney. The Prosecuting Attorney e
g eY g y prosecut s criminal offenses on behalf of the City. The
City contracts with the firm Carson & Clelland.
PERSONNEL LEVELS
' None, legal services are contracted.
Civil expenses are estimated at $81,400
Criminal expenses are estimated at $117,000
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 16
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV LEGAL 415
4312 Legal Services 183,725 185,273 201,400 88,423 198,400 198,400
Consulting TOTAL 183,725 185,273 201,400 88,423 198,400 198,400
LEGAL TOTAL
183,725 185,273 I 201,400 88,423 196,400 198,400
' Division: Patrol
Budget Code: 416
Program No: 1601, 1603, 1671
PROFILE
' The patrol division consists of one captain, five patrol sergeants, twenty-five patrol P P g � tY P officers, one community
services sergeant, and one crime prevention officer. Uniformed officers respond to calls for service of both
' emergency and non emergency nature. In addition, the patrol division conducts proactive patrol in
residential and commercial areas to deter crime. Officers seek to make a positive difference in the lives of
the citizens of Brooklyn Center and the community as a whole.
' The primary philosophy of the patrol division is the concept of Community Oriented Poli C.O.P.
P ty g . ( )
C.O.P. allows the citizens and businesses of the community the opportunity to take an active role in the
peaceful resolution to conflicts and the deterrence of crime in their neighborhoods and business areas. By
allowing citizens and businesses to participate with the police actively, strong ties are formed between the
community and the police department. Because of this philosophy, citizens, businesses, and the police, feel
a stronger sense of community.
The compliment of officers in the patrol division supports the various programs and components in the
division.
Animal Control
Officers and community service officers (C.S.O.'s) of the police department are responsible for the handling
of complaints concerning animals, both wild and domestic. The city, through a joint powers agreement,
utilizes the Pets Under Police Security (P.U.P.S.) facility in Maple Grove for the boarding and disposal of
impounded animals. C.S.O.'s and fundin for P.U.P.S. is the support . services division 418
g PP o ( )
Canine Program
' The canine program assists in tracking suspects from the scene of crimes, drug and vehicle searches, and
provides public relations for the police department.
Community Services
Community services deals with the prevention aspect of law enforcement which includes the Crime
Prevention Program. By educating citizens and businesses they will be better able to deal with the issue of
' crime as it concerns them and their immediate neighborhoods.
Crime Prevention
The Crime Prevention Program in 1990 had 40 Neighborhood Watch Groups within the City of
Brooklyn Center. Today there are more than 120 Neighborhood Watch Groups that work together
to make Brooklyn Center a safer place to live. Crime Free Multi- Housing was a new program
introduced in 1997. The program encourages apartment complex owners within the city to take steps
to make their properties safer for residents. To date, three complexes have received the designation
' as Crime Free Multi- Housing units.
D.A.R.E.
Drug Abuse Resistance Education (D.A.R.E.), is designed to help prevent the use of drugs by
children and teenagers. By teaching young people in the elementary grades the downside of drug
abuse and drug use it is anticipated that these students will be able to resist the temptation of alcohol
and drugs in later years.
Explorer Pot 888
Explorer Post 888 is a program designed to help teenagers who have a genuine interest in law
enforcement to explore the aspects of police and fire services through interaction and observation.
Thest; young people provide a valuable service to the community through their involvement with
various city- sponsored events throughout the year.
Humboldt Avenue Substation
The Substation is a store front "drop -in" center for citizens to express their police concerns in a
nontraditional manner. The Substation utilizes citizen volunteers as staff members in the evening. ,
The Substation also serves as a Family Resource Center during the daytime.
Emergenc 0 erations Unit
The Emergency Operations Unit (E.O.U.) is a team of officers who have received specialized training in the
handling of critical incidents. This unit seeks to resolve critical incidents and the safe execution of high risk
search warrants within the City of Brooklyn Center. Since its inception in the 1980 s the unit has been
. P n used
on man occasions sand has always brought about a peaceful resolution to incidents.
Twin Lake Water Patrol '
Twin Lake Water Patrol is a joint powers agreement among J o Brooklyn C P g g yn ter, C stal and Robbinsdale for
winter ,
nter and summer enforcement on Twin Lake.
DEPARTMENTAL GOALS
• Continue romotin Comm
P g unity Oriented Pohang (C.O.P.).
• Expand the Crime Free Multi- Housing Program
• Combine Neighborhood Watch Groups to provide a stronger alliance in larger geographic areas.
SPECIFIC EXPENDITURE CODED TAIL ,
Object
Number Explanation Amount
4220 Operating Supplies $9,190
Alcosensor and intoxilyer mouthpieces, ammunition, batteries, chemical munitions,
chemicals for narcotics kit, crime prevention supplies, dictations cassettes, dog food for ,
police canine gun cleaning P , g aning su lies, oxygen refills photographic roc
PP Yg , p essm and supplies,
i g PP ,
road flares, school patrol program supplies, smoke grenades, state statute reference guides,
and other miscellaneous supplies.
4224 Clothing/Personal Equipment $27,818
Uniform maintenance allowances for officers in the atrol division according to L.E.L.S.
contract. Anticipated g
ici ated erso
p personnel turnover for uniform and equipment issue for police officers.
P
Uniform and equipment replacement for officers in patrol division and Explorer Post 888.
Emergency Operations Unit (E.O.U.) replacement holsters. Replacement micro- cassette
recorders for dictation.
4250 D.A.R.E. Supplies $5,900
Classroom supplies needed to support the D.A.R.E. Program.
' 4314 Medical Services $5,700
Blood examinations mandatory in some D.W.I. cases and in all fatal or suspected fatal
' accidents. Hepatitis B vaccinations /test for "at risk" employees, required by law. Lab
analysis for all arrests for controlled substances. Physical and psychological examinations
for anticipated police officer turnover. Veterinarian services for police canine.
4322 Telephone $7,930
Telephone service at the Humboldt Substation. Cellular phone services in all patrol division
' vehicles. Pager service for patrol captain and Emergency Operations Unit (E.O.U.)
members.
4382 Equipment Repair/Maintenance $25,950
Maintenance contracts for Mobile Computing Devices (M.C.D.'s) hardware and photo
imaging. Equipment repair for radar units, radio installation, and other miscellaneous police
1 equipment. Costs associated with squad car changeover.
4386 Communication Systems Maintenance $6,300
Maintenance contract for portable and mobile radio system.
4397 LOGIS Charges $21,500
Operating costs for Mobile Computing Devices (M.C.D.'s) were budgeted in contractual
(4400) in 1997. These costs more appropriately belong budgeted in LOGIS charges (4397).
4400 Contractual $3,350
Blanket cleaning, contribution towards file server maintenance at Hennepin County for the
photo imaging system, and Twin Lake Water Patrol.
4411- Conferences /Schools $22,760
Training for patrol division personnel.
4425 Boarding of Prisoners $170,000
Costs for the boarding of prisoners including, the county jail, the workhouse, and meals
' provided to prisoners while in the Brooklyn Center holding facility. In 1996 the department
spent $167,389 on board of prisoners.
PERSONNEL LEVELS
' Number Position
1 Captain
5 Patrol sergeants
' 25 Patrol officers (.86 D.A.R.E. Officer)
1 Community Services Sergeant
1 Crime Prevention Officer
CAPITAL OUTLAY
Item /Object Code Anticipated Units Cost(s) Use /need '
purchase date
Desktop Computer (4548) 1 st tr. 1998 1
q $2,500 Replacement computer in
p p the
patrol division.
Defibrillator (455 1) 2nd qtr. 1998 1 $3,500 To assist in rescue of cardiac
arrest victims. Currently '
department only has one
defibrillator.
Entry Vests for E.O.U. (4552) 1st qtr. 1998 4 $4,900 The vests currently worn by ,
E.O.U. members are very bulky
and do not fit appropriately. The
"threat level" are only a level II.
The requested vests are modular
in design and lighter in weight.
The requested vests carry a level '
of IIIA, the highest "threat level"
available. This is a replacement
process until all ten member's
vests have been replaced.
Would replace one current light
Light Bar and Siren System 2nd qtr. 1998 1 $2,500 bar that is five years old.
(4553)
To monitor neighboring
Mobile Scanner (4553) 1st qtr. 1998 5 $1,100 departments for police and fire
activity. '
mmmmm
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 17
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
- -- -------- - - - - -- -------- - - - - --
DIV PATROL 416
4100 Wages Regular Employees I 1,126,121 I 1,237,214 I 1,580,897 I 903,839 I 1,622,623 I 1,622,623
4112 Overtime Regular Employee 114,851 I 115,876 I 114,780 I 75,000 I 58,908 I 58,908
4113 Compensatory Pay - Police I 28,632 I 35,766 I 0 16,361 I 0 I 0
4114 Military Pay I 943 I 0 I 0 1 0 1 0 1 0
4115 Lump Sum Payments I 28,038 I 0 I 0 1 0 1 0 0
4117 Holiday Premium Overtime ; 0 1 0 I 0 1 0 1 65,618 I 64,683
1 I I I I
41.30 Wages Part -time Employees I 7,950 I 8,405 I 0 1 121 I 0 1 0
4131 Overtime of Part -time Emp I 35 I 0 1 0 1 0 I 0 i 0
i I I I I I
4133 Vacation Pay I 118,239 I 94,778 I 0 1 69,722 I 0 1 0
4134 Holiday Pay I 76,823 I 68,342 ( 0 I 45,499 I 0 I 0
4135 Sick Leave Pay I 81,614 I 59,126 I 0 I 28,114 I 0 1 0
Salaries and Wages TOTAL I 1,583,246 ( 1,619,507 I 1,695,677 I 1,138,655 I 1,747,149 I 1,746,214
4142 PERA Coordinated Plan I 1,170 I 172 I 0 ( 173 I 0 ( 0
4143 PERA Police & Fire Plan I 171,712 I 181,280 I 193,307 I 130,231 I 206,753 ( 199,069
4146 FICA I 15,212 I 15,02-5 I 0 I 10,596 I 0 I 0
41.47 Medicare Contribution I 0 I 0 I 14,359 I 0 I 15,722 I 15,102
4150 Employee Benefits I 0 I 0 0 I 64,375 I 139,860 I 139,860
4151 Health Insurance I 133,045 I 111,171 I 122,929 I 18,104 0 I 0
41.52 Life Insurance I 4,528 I 3,712 I 4,336 I 715 ( 748 I 748
4153 Dental Insurance I 10,355 I 7,640 I 6,765 I 1,122 I 0 I 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 18
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4154 Workers Comp Insurance 51,473 45,425 47,987 29,062 45,703 44,005
4158 Disability Insurance 0 297 I 310 I 235 I 320 320
Fringe Benefits TOTAL 387,495 364,722 389,993 254,614 409,106 399,104
4212 Printed Forms 0 0 2,800 2,398 I 2,800 2,800
4220 Operating Supplies I 13,514 16,824 I 9,143 3,165 9,190 9,190
4224 Clothing & Personal Equip 27,656 22,601 27,068 10,178 27,818 27,818
4227 Safety Supplies 0 0 1,850 901 1,850 1,850
4250 DARE Supplies I 0 I 0 I 5,900 5,900 5,900 5,900
4255 Supplies Drug Forfeiture 0 2,173 0 0 0 0
4271 Minor Equipment I 2,263 857 1,950 1,544 460 460
Supplies TOTAL
43,434 42,456 48,711 24,086 48,018 48,018
4310 Professional Services ( 10,363 3,885 0 0 I 0 I 0
4312 Legal Services 1,997 0 I 0 I 0 I 0 0
4314 Medical Services I 0 I 0 I 6,100 2,447 5,700 5,700
Consulting TOTAL 12,361 3,885 6,100 2,447 5,700 5,700
4322 Telephone Services I 7,456 7,846 3,990 1,983 7,930 7,930
4334 Use of Personal Auto 0 I 5 25 0 25 25
Communications TOTAL 7,456 7,851 4,015 1,983 7,955 7,955
4382 Equipment Repair & Maint 14,404 23,281 23,600 14,947 25,950 25,950
4386 Communication Systems 0 0 6,300 5,965 6,300 6,300
r■i rr r rr rr rr rr r� rr rr rr r rr �r rr rr r� r r
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page '19
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
- - -- - - -- -------- - - - - -- -------- - - - - -- -------- - - - - -- ------- - - - - -- -------- - - - - -- -------- - - - - --
4397 Logis Charges 0 0 4,152 2,076 21,500 21,500
Repair Rental & Maint TOTAL 14,404 23,281 34,052 22,988 53,750 53,750
4400 Other Contractual Service 233,463 12,114 26,575 10,244 9,350 3,350
4411 Conferences and Schools 16,068 ) 26,810 I 23,950 15,978 22,760 22,760
4412 Meeting Expenses 5 19 I 50 20 50 50
4413 Dues & Subscriptions 378 I 674 950 365 950 950
4424 Towing Charges 0 0 1,500 180 1,500 1,500
4425 Board of Prisoners 0 157,298 160,000 90,938 170,000 170,000
Other Contractual Sery TOTAL I 249,915 196,915 213,025 I 117,724 204,610 198,610
---- - - - - --
4440 Fuel Charges 37,141 I 37,245 38,520 26,747 35,779 35,779
4441 Fixed Charges 108,382 128,931 74,165 ) 41,076 80,863 80,863
4442 Repair & Maint Charges 107,801 103,874 I 124,590 I 56,955 118,639 118,639
4443 Multi -use Hourly Charges 0( 0 y 0 -1,053 0 0
4444 Replacement Charges 31,487 21,643 I 7,293 I 0 I 0 0
Central Garage Rentals TOTAL 284,811 I 291,694 244,568 123,725 235,281 235,281
4548 Computer Equipment 0 0 0 0 5,000 2,500
4551 Office Furniture & Equip 0 I 0 0 0 3,300 0
4552 Other Equipment 61,833 92,998 I 4,800 I 3,254 5,950 8,400
4553 Mobile Equipment 12,512 7,192 7,560 1,874 12,100 3,600
4555 Equipment Drug Forfeiture 0 20,715 0 0 I 0 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 20
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
Capital Outlays TOTAL I 74,345 I 120,905 12,360 5,128 26,350 14,500
PATROL TOTAL 2,657,466 I 2,671,215 ! 2,648,501 1,691,351 I 2,737,919 2,709,132
�I
I
I
' Division: Investigation
Budget Code: 417
' Program No: 1611
PROFILE
The investigation division consists of one captain, six detectives one patrol officer p p detechve trainee, one
school liaison officer, and one property room supervisor. Detectives assigned to the investigation division
' conduct investigations of criminal offenses through proactive and reactive activities. Proactive activities
include surveillance of high crime areas, gathering intelligence information on known or suspected
criminals, and participating in purchasing contraband (such as illegal drugs or stolen property). Reactive
' investigations are conducted when a criminal offense is reported and there is physical evidence to gather and
process, there are victims, suspects, and witnesses to be interviewed, and supporting documentation to be
researched and evaluated. These actions prepare the case for presentation in criminal court.
' The property/evidence function is responsible for the proper receiving, storage, and return
P P P g, g, g , or
disposal of all property which comes under the control of the Brooklyn Center Police Department. Property
comes under control of the police department and is classified as found, recovered, confiscated, or classified
as evidence.
' The investigation activity has two programs:
Anoka- Hennepin Narcotics and Violent Crimes Task Force
' Selected officers from local and county law enforcement agencies in the northwest metropolitan area,
including Hennepin and Anoka counties, are assigned to the task force. Members of the task force work in
an undercover capacity to investigate crimes relating to the sale and use of illegal drugs. Brooklyn Center
' has one detective assigned to the task force.
School Liaison Program
One officer from the Brooklyn Center Police Department is assigned as a school liaison officer in the
Brooklyn Center High School. The school liaison officer uses resources from law enforcement, social
services, and community programs in an effort to address the needs of juvenile offenders. The school liaison
officer maintains an office at the Brooklyn Center Police Department during the vacation periods of the
school year. During that time, he is primarily assigned to investigate runaways, child neglect and abuse, and
other juvenile offenses.
DEPARTMENTAL GOALS
' Continue to • completely investigate reported crimes and seek prosecution through state and federal
courts.
• Continue inventorying, holding, and disposing of property in the most efficient manner allowed by city
ordinance, state statute, and the Criminal Justice System.
' • Continue investigating illegal drug use in Brooklyn Center and surrounding communities by
participating and cooperating with the Anoka- Hennepin Narcotics and Violent Crimes Task Force.
• Continue resolving conflicts and assisting students, parents, and school personnel through the school
liaison program.
• Continue to participate in ad -hoc task forces to combat specific criminal activity. Ad -hoc task forces
are assembled in cooperation with other law enforcement agencies when additional resources are
appropriate to investigate similar or related crimes that are occurring in multiple jurisdictions. Ad -hoc
t task forces usually have a duration of less than one month.
• Increase the number of surveillance details that are conducted in hi crime areas. When '
� n crone analysis
shows specific patterns of crime, then surveillance may be an effective law enforcement tool.
Surveillance is only done in those cases where there is a likelihood of crime reoccurring. ,
• Improve she methods of cataloging and tracking property by the applications of the latest technology.
• Increase the efficiency and effectiveness of disposal of property by implementing the services of an
auction house. '
• Improve the case tracking system to allow all department personnel to check on the progress of specific
cases.
• Reduce the case load of each detective to a manageable level. Each detective currently has a case load '
of between 30 -40 active cases. Felony crimes and cases with suspects in custody have the highest
priority. Cases of least importance such as misdemeanor thefts or vandalism may receive little or no
attention. The continued assignment of a detective trainee will assist in reducing the case load of the '
other detectives.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount '
4224 Clothing/Personal Equipment $6,000
Clothing allowances for officers in the investigation division according to L.E.L.S. contract.
Uniform and equipment replacement for officers in the investigation division.
4310 Professional Services $2,000
Polygraph tests, expert witness fees, and costs associated with investigations. ,
4322 Telephone $3,565 '
Cellular phone services for all investigation division personnel. Pager service for
investigation captain and detectives.
4400 Contractual $10,600 '
Corner House services who specialize in dealing with child victims of sexual abuse. Anoka
Hennepin Narcotics and Violent Crimes Task' joint powers agreement with 13 local '
i
communities.
4411 Conferences /Schools $4,600
Training for investigation division personnel.
PERSONNEL LEVELS '
Five detectives and one detective trainee are assigned to investigate all felony level crimes ranging from ,
damage to property to homicide. Theft, forgery and fraud account for the greatest number of cases
investigated. The increased sophistication in the area of forgery and fraud has placed greater time demands
on detectives. '
One detective is assigned to the Anoka- Hennepin Narcotics and Violent Crimes Task Force. The value of
the task force has been proven time and again through their success in apprehending and convicting major ,
drug dealers in the north metropolitan area.
One school liaison officer is assigned to the Brooklyn Center High School to address the unique problems ,
that students face in the educational setting. Approximately $41,000 of the annual cost of an officer is
reimbursed by the school district.
' Number P
1 Captain
' 6 Detectives
1 Patrol Officer Detective Trainee
1 School Liaison Officer
' 1 Property Room Supervisor
CAPITAL OUTLAY
Item /Object Code Anticipated Units Cost(s) Use /need
' purchase date
Desktop Computer (4548) 1st qtr. 1998 1 $2,500 Replacement computer in the
investigation division.
Laptop Computers (4548) 1st qtr. 1998 2 $6,000 Detectives currently do not have
access to a computer when
' working on investigations at their
work stations. Laptops are more
feasible than personal desktop
computers because detectives
could work at their desk and/or in
the field. In addition, the police
department does not have the
' space to have a desktop computer
in each detective's work area.
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 21
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
-------- - - - - --
DIV INVESTIGATION 417
4100 Wages Regular Employees 280,471 313,035 407,049 204,464 415,728 415,728
4112 Overtime Regular Employee i 18,561 i 25,260 i 24,087 '24,215 13,026 13,026
4113 Compensatory Pay - Police i 2,414 i 7,861 i 0 1,771 0 I 0
4115 Lump Sum Payments 6,866 0 0 I 0 I 0 I 0
4117 Holiday Premium Overtime i 0 i 0 i 0 0 I 14,303 14,303
4133 Vacation Pay 14,200 29,095 0 23,618 0 0
4134 Holiday Pay I 11,097 19,806 0 9,433 0 I 0
4135 Sick Leave Pay 3,507 I 6,451 0 6,803 0 0
4136 Jury Duty Pay 0 391 0 0 I 0 0
Salaries and Wages TOTAL - 337,115 401,899 431,136 270,302 443,057. 443,057
4142 PERA Coordinated Plan I 1,046 1,140 I 1,199 775 1,393 1,393
4143 PERA Police & Fire Plan 36,734 44,988 46,099 31,016 49,073 47,443
41.46 FICA
1,751 I 995 2,047 3 2,057 I 2,057
4147 Medicare Contribution i 0 0 245 0 219 191
4150 Employee Benefits 0 0 0 I 17,695 35,820 35,820
4151 Health Insurance 7,863 22,366 33,835 3,873 0 0
4152 Life Insurance 319 759 1,034 121 182 182
4153 Dental Insurance 655 f 1,455 2,437 270 0 0
4154 Workers Comp Insurance 11,938 10,824 11,711 6,618 11,087 10,727
4158 Disability Insurance I 0 282 310 235 320 320
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 22
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
Fringe Benefits TOTAL, 60,304 82,809 98,917 60,605 100,151 98,133
4212 Printed Forms I 0 0 I 500 I 105 500 500
4220 Operating Supplies 1,008 1,301 1,352 554 1,300 1,300
4224 Clothing & Personal Equip 5,486 4,651 I 6,000 4,567 6,000 I 6,000
4255 Supplies Drug Forfeiture 0 1,123 I 0 0 0 I 0
4271 Minor Equipment 475 0 0 0 0 0
Supplies TOTAL I 6,970 7,075 7,852 5,226 7,800 7,800
4310 Professional Services 151 I 783 2,000 287 I 2,000 2,000
Consulting TOTAL 151 783 I 2,000 287 2,000 2,000
4322 Telephone Services I 2,110 I 2,380 3,200 I 1,693 3,565 3,565
4334 Use of Personal Auto 0 I 6 25 0 25 150
Communications TOTAL 2,110 2,386 3,225 1,693 3,590 3,715
4382 Equipment Repair & Maint i 873 400 450 400 450 450
Repair Rental & Maint TOTAL 873 400 450 400 450 450
4400 Other Contractual Service i 9,809 i 9,541 i 10,600 i 9,729 i 10,600 I 10,600
4411 Conferences and Schools 6,122 5,973 5,000 4,626 4,600 4,600
4412 Meeting Expenses 8 26 so I 78 I 50 so
4413 Dues & Subscriptions 593 800 950 947 950 950
4424 Towing Charges 0 0 0 90 0 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 23
1998 BUDGET
Object Code & Description 1997 1998 1998
1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
Other Contractual Sery TOTAL 16,532 16,339 16,600 15,471 16,200 I 16,200
4548 Computer Equipment 0 0 11,100 7,686 13,400 8,500
4551 Office Furniture & Equip
0 0 7,300 7,044 O'l 0
4555 Equipment Drug Forfeiture 0 2,135 0 0 0 0
Capital Outlays TOTAL 0 2,135 18,400 14,729 13,400 8,500
INVESTIGATION TOTAL I 424,056 513,826 578,580 368,713 586,648 579,855
III
' Division: Support Services
Budget Code: 418
' Program No: 1641
PROFILE
'
Support services division consists of both sworn and civilian personnel that provide PP p p e support to all police
department divisions.
Public safe dispatchers are the critical link between the public and emergency safety P p m gency service personnel.
Dispatchers are responsible for dispatching police, fire, and ambulance calls for service through the
' automation of the Computer Aided Dispatch (CAD) and Mobile Computing Device (M.C.D.) systems.
Dispatchers are also responsible for booking prisoners and maintaining the holding facility.
' Community service officers (C.S.O.'s) serve as a support group for all divisions in the department. C.S.O.'s
are utilized to perform police related duties that do not require a sworn police officer. These duties include,
but are not limited to, animal control, monitoring private and commercial property for junk vehicles, and
' other city ordinance violations.
' The Cadet Program is designed to assist minorities in gaining law enforcement experience while attending
a two year college law enforcement program.
Dispatchers, C.S.O.'s, and cadets are supervised by the administrative sergeant. The administrative sergeant
' is also responsible for the department's training program and the department's representative to the city
attorney.
' The records staff provides processing and coordination of information generated by all divisions within the
department. Their activities include transcription, dissemination, and storage of police reports along with
proper classification of crimes that is mandated by the State of Minnesota.
The Telephone Assurance Program (T.A.P.) is a program that allows senior citizens and persons with
disabilities to continue living on their own while providing assurance that their well -being is monitored on
i a daily basis. When a participant fails to call, the clerk initiates contact with that person. If contact still not
made, a police officer will attempt to make contact at their residence to check on their well- being.
' The records staff and T.A.P. is supervised by the staff service supervisor. The staff services supervisor is
also responsible for administering of liquor licenses, gambling licenses, pawn shop licenses, handgun
' permits, and other miscellaneous permits as required by state and city regulations.
DEPARTMENTAL GOALS
• Continue to enhance
' computer software applications for both the communication center and records
areas within the department. The focus will be on providing as much information in an efficient and
effective manner.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4220 Operating Supplies $3,550
Directories, photo copier supplies, specialized paper for communication center, Telephone
Assurance Program (T.A.P.) supplies, and other miscellaneous supplies.
4224 Clothing/Personal Equipment $3,250
Uniform maintenance allowance for the administrative sergeant according to L.E.L.S. '
contract. Anticipated personnel turnover for uniform and equipment issue for cadets and
community service officers. Uniform and equipment replacement for officers in the support
services division. '
4310 Professional Services $1,500
Provides multiple foreign language interpretation services in the communication center '
necessary due to change demographics of Brooklyn Center. Interpretation services are
required by law.
4314 Medical Services $2,150
Physical and psychological examinations for anticipated community service officer
turnover. Emergency veterinarian services for injured animals. '
4322 Telephone $22,625
Telephone services
for the communication mmunication center and Telephone Assurance Program
(T.A.P.). Pager service for the administrative sergeant. ,
4382 Equipment Repair/Maintenance $5,400 '
Maintenance contracts for photo copier and radio and telephone recorder system. Equipment
repair for transcribers and other miscellaneous support services equipment.
4386 Communication Systems Maintenance $2,200 ,
Maintenance contract for radio base station located in the communication center.
4400 Contractual $15,500
Pets Under Police Security (P.U.P.S.) joint powers agreement with several other cities for
an animal containment center. '
4411 Conferences /Schools $3,000
Training for support services division personnel. i
PERSONNEL LEVELS '
Number Positi
on
1 Administrative Services Sergeant
,
1 Staff Services Supervisor
6 Public Safety Dispatchers
•20 Community Service Officers '
60 Cadet
1 Classification Operator
2 Police Secretary '
1 Police Receptionist
.50 Data Entry Technician
.90 Records Clerk '
2.2 Typists
1.10 Citizen Aid Clerks
' CAPITAL OUTLAY
Item/Object Code Anticipated Units Cost(s) Use /need
purchase date
' Desktop Computers (4548) 2nd qtr. 1998 2 $5,000 Replacement computers in the
support services division.
FAX Machine (455 1) 2nd qtr. 1998 1 $2,500 Replacement of FAX that is over
' seven years old.
Transcribers (4551) 1st qtr. 1998 2 $1,350 Current units are at least five
years old and the repair
frequency is increasing. The
units are not dependable.
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 24
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
-------- - - - - --
DIV SUPPORT SERVICES 418
4100 Wages Regular Employees 312,426 364,199 443,853 211,701 468,427 438,725
4112 Overtime Regular Employee I 8,631 8,487 10,317 4,701 8,648 8,648
4113 Compensatory Pay - Police 0 333 0 50 I 0 I 0
4114 Military Pay 307 1,457 I 0 I 0 I 0 I 0
411-5 Lump Sum Payments 1,127 0 0 0 i 0 0
4117 Holiday Premium Overtime I 0 I 0 0 0 I 0 2,207
4130 Wages Part-time Employees, 92,360 97,403 116,848 68,229 122,603 122,603
4131 Overtime of Part-time Emp 0 0 0 48 0 0
4133 Vacation Pay I 10,262 24,008 0 15,879 0 0
4134 Holiday Pay 10,952 I 19,665 0 I 8,508 0 I 0
4135 Sick Leave Pay 3,758 12,211 0 7,625 0 0
4136 Jury Duty Pay I 0 0 I 0 322 0 0
Salaries and Wages TOTAL 439,824 527,764 571,018 317,063 599,678 572,183
4142 PERA Coordinated Plan i 17,468 20,651 22,636 12,360 27,190 25,601
41.43 PERA Police & Fire Plan 4,106 5,957 6,615 3,658 6,794 6,542
4146 PICA 30,591 I 35,840 I 39,244 21,613 41,729 39,382
4150 Employee Benefits I 0 0 I 0 I 20,287 58,980 54,660
4151 Health Insurance 13,324 I 35,681 43,093 6,156 0 0
4152 Life Insurance I 466 1,195 511 I 147 I 330 308
4153 Dental Insurance 1,106 I 2,465 2,777 388 0 I 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 25
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4154 Workers Comp Insurance 4,649 5,035 5,483 2,237 4,496 ( 4,345
4156 Unemployment Compensation I 0 I 26 ( 0 0 0 0
4158 Disability Insurance 0 I 156 0 I 143 0 I 0
Fringe Benefits TOTAL 71,710 107,005 120,359 66,989 139,519 130,838
4212 Printed Forms 0 0 2,000 2,233 2,200 2,200
4220 Operating Supplies 5,671 ( 6,424 2,478 1,982 3,550 3,550
4224 Clothing & Personal Equip 3,043 2,131 3,250 1,351 3,250 I 3,250
4271. Minor Equipment I _ 64 92 800 586 0 0
Supplies TOTAL I 8,778 ( 8,647 8,528 6,151 9,000 9,000
431.0 Professional Services I 370 603 1,500 ( 123 1,500 I 1,500
4314 Medical Services , 0 0 700 334 2,150 2,150
I
Consulting TOTAL 370 603 I 2,200 ( 457 ( 3,650 3,650
4322 Telephone Services 23,403 16,916 20,675 12,301 I 22,625 22,625
4334 Use of Personal Auto 46 0 25 0 25 25
Communications TOTAL 23,449 16,916 , 20,700 12,301 22,650 22,650
4382 Equipment Repair & Maint 7,690 ( 7,011 5,100 4,317 5,400 5,400
4386 Communication Systems 0 1 0 I 2,000 ( 2,000 ( 2,200 2,200
4397 Logis Charges I 0 0 68,759 33,121 67,323 67,323
Repair Rental & Maint TOTAL 7,690 7,011 ( 75,859 , 39,438 74,923 74,923
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 26
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4400 Other Contractual Service ( 21,828 18,327 14,500 - 1,171 15,500 15,500
4411 Conferences and Schools i 2,598 i 4,706 i 3,000 1,669 5,000 3,000
4412 Meeting Expenses i 0 i 0 i 25 43 25 25
4413 Dues & Subscriptions i 46 i 77 i 100 80 100 100
Other Contractual Sery TOTAL I 24,473 ( 23,110 17,625 2,963 ( 20,625 18,625
4548 Computer Equipment O I 0 4,600 4,138 5,000 5,000
4551 Office Furniture & Equip 2,982 I 1,720 10,000 10,972 4,850 3,850
4555 Equipment Drug Forfeiture - 0 I 920 I 0 i 0 i 0 I 0
Capital Outlays TOTAL I 2,982 I 2,641 14,600 15,111 9,850 ( 8,850
SUPPORT SERVICES TOTAL 579,276 693,698 830,889 I 460,472 I 879,895 840,719
I
' Division: Office of the Chief of Police
Budget Code: 419
' Program No: 1650
PROFILE
' The office of the chief consists of the chief of olice and the administrative strative analyst. The office of the chief
coordinates and administers all divisions in the department by staying abreast of trends and needs of the city
' in both crime prevention and crime suppression. The chief of police serves as liaison to other city
departments, neighboring communities, and criminal justice agencies.
' The administrative analyst is responsible for the administration of the department's budget, computer
systems, and statistical data.
DEPARTMENTAL GOALS
' To continue to promote closer ties with the community by establishing permanent patrol areas.
• Foster even closer ties to the community by further expansion of both Neighborhood Watch programs,
and Crime Free Multi- Housing and promoting coordination of these by geographical areas within the
' city.
• Continue to advance the department with current 1
p ent techno ogy.
PERSONNEL LEVELS
Number Position
1 Chief of Police
1 Administrative Analyst
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 27
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV OFFICE OF THE CHIEF 419
4100 Wages Regular Employees i 93,240 I 84,562 1 113,813 I 60,329 I 116,313 I 116,313
4130 Wages Part-time Employees I 0 I 0 1 11,275 I 0 1 0 1 0
4133 Vacation Pay I 4,812 I 9,062 I 0 I 5,717 I 0 I 0
4134 Holiday Pay I 3,093 I 5,220 I 0 I 2,107 0 0
4135 Sick Leave Pay I 111 I 8,103 0 1 1,188 1 0 1 0
Salaries and Wages TOTAL I 101,256 1 106,947 I 125,088 1 69,341 I 116,313 I 116,313
4142 PERA Coordinated Plan I 1,666 I 1,736 I .1,874 I 1,211 1 2,177 I 2,177
4143 PERA Police & Fire Plan I 7,305 I 7,774 I 8,206 I 4,823 I 8,469 I 8,469
4146 FICA 1 2,799 I 2,862 1 4,062 I 1,778 I 3,215 I 3,215
4150 Employee Benefits 0 I 0 1 0 1 4,404 1 8,820 I 8,820
4151 Health Insurance I 2,686 I 7,136 I 7,100 I 1,311 I 0 I 0
4152 Life Insurance 93 I 239 I 44 I 25 I 44 I 44
4153 Dental Insurance 198 493 I 360 68 1 0 0
4154 Workers Comp Insurance 2,650 1 2,091 1 2,223 I 1,206 I 2,002 I 2,002
4158 Disability Insurance I 0 336 360 266 371 371
Fringe Benefits 'TOTAL 17,397 I 22,667 1 24,229 I 15,092 I 25,098 I 25,098
4212 Printed Forms I 0 I 0 I 200 1 21 I 300 I 300
4220 Operating Supplies 2,852 1,851 I 1,628 I 315 1 800 I 800
4224 Clothing & Personal Equip 547 892 I 850 I 517 I 850 I 850
r r r r r r r r ■r r� r r �r r r r� r�
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 28
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
-- --- - - - - -- -------- - - - - -- -------- - - - - -- -------- - - - - -- ------- - - - - -- -------- - - - - -- -------- - - - - --
Supplies TOTAL 3,398 2,743 .2,678 853 1,950 1,950
---- - - - - -- ---- - - - - --
4310 Professional Services 19 I 0 I 100 0 100 100
Consulting TOTAL 19 0 I 100 0 100 100
4322 Telephone Services I 232 I 232 650 690 350 350
4334 Use of Personal Auto 6 ( 19 ) 175 0 125 0
Communications TOTAL 238 250 825 690 475 350
4382 Equipment Repair & Maint I 0 110 I 0 I 0 0 0
Repair Rental & Maint TOTAL 0 I 110 I 0 0 0 I 0
4411 Conferences and Schools 260 554 I 900 1,874 2,100 2,100
4412 Meeting Expenses 41 106 I 375 179 375 375
4413 Dues & Subscriptions ( 270 1,071 500 ( 420 500 500
Other Contractual Sery TOTAL I 571 1,730 1,775 ( 2,473 2,975 2,975
4548 Computer Equipment 0 0 I 10,000 4,520 I 0 0
Capital Outlays TOTAL 0 0 10,000 4,520 0 0
OFFICE OF THE CHIEF TOTAL 122,880 I 134,447 164,695 92,970 146,911 146,786
Division: Private '
Contract Assignments
Budget Code: 420
Program No: 1680
PROFILE '
No monies are budgeted for private contract assignments. This division is used to account for private police
contracts where the City provides police personnel for a charge to businesses for special events and services.
t
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 29
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV PRIVATE CONTRACTS 420
4100 Wages Regular Employees I 33 I 0 1 0 1 0 1 0 1 0
I I I I 1 I
4112 Overtime Regular Employee 4,356 I 1,899 I 0 1 818 I 0 1 0
Salaries and Wages TOTAL 4,389 I 1,899 I 0 1 818 I 0 1 0
4143 PERA Police & Fire Plan 500 I 217 I 0 I 93 I 0 I 0
I I I I I I
4146 FICA I 31 I 8 1 0 1 7 I 0 I 0
4154 Workers Comp Insurance I 123 I 42 ( 0 I 16 ( 0 I 0
Fringe Benefits 'TOTAL I 654 I 267 I 0 1 116 I 0 1 0
PRIVATE CONTRACTS TOTAL I 5,043 ( 2,166 I 0 I 934 I 0 1 0
Division: Fire '
Budget Code: 425
Program No: 1401 ,
PROFILE
The purpose of this department is to respond to fires, medical emergencies, and chemical spills/hazards
within the city in a timely and efficient manner to minimiz the loss sustained by any citizen or business in
our city. This is accomplished by one full -time fire chief, 40 volunteer firefighters, some who double as fire
inspectors and training officers while not responding to fires or emergencies. We also inspect commercial,
industrial and rental units to insure that they comply with current fire and life safety codes. We also work
with schools and industry to teach fire safety awareness to children and adults. This is accomplished by
using our volunteers and the fire chief.
Fire Inspections. We accomplish fire inspections in our commercial industrial properties once every two '
years using two part-time day inspectors and one part-time night inspector. Our apartment complexes are
inspected d once
a year in
P us two art -time '
Y inspectors who work in the evenings g P P erungs and weekends. Brookdale
Northbrook shopping centers and all service stations are handled by our 3 night inspector. '
Training. We train firefighters every Monday night for period of two hours to keep them current in all
aspects of emergency response and to maintain their state certifications. This is accomplished by using a
part-time training officer and line officers to help him during the training exercises.
Fire Education. We have one volunteer firefighter who works part-time with school children teaching fire
safety, most of which is done during a fire prevention week. He also works with juvenile fire setters in our
community. '
Station Duty. It has been the policy of the Brooklyn'Center Fire Department to sleep two people at our
station on
63rd and Brooklyn Boulevard since the founding of the fire department. In addition, Burin any
Y
time of inclement/severe weather, we move six firefighters into each station ion until the snow or severe
rainstorm ends. This allows us to respond quickly to any type of emergency we might have in the city.
Administration. Is responsible for all record keeping such as fire reports, personnel records, fire
investigation (cause and origin of all fires), and to oversee that chemicals used in manufacturing in the city
are used according to fire codes. We also oversee and purchase all equipment and supplies that are needed
by the fire department, and we also recruit new firefighters and keep records to see that both new and regular
firefighters are ro erl trained and that the
p P Y y maintain they certification. It is also responsible to make sure
we are in compliance with all OSHA and NFPA standards for firefighting. '
DEPARTMENTAL GOALS '
• Continue to respond in a timely and efficient manner to all emergency calls.
• Promote fire safety in our community and try to reduce fire loss in all property in Brooklyn Center.
• Inspect all apartment/rental units and continue our inspections of all industrial and commercial property
in Brooklyn Center.
• Continue to train and maintain our state certification are firefighters. '
• Continue to recruit additional volunteer firefighters, especially people that are available during the
daytime hours of 6 A.M. to 6 P.M.
• Work with other members of our mutual aid group to make sure were not duplicating some specialty '
they have, such as a Haz -Mat team, etc.
• Finish development and begin training at our Fridley training site.
' SPECIFIC EXPENDITURE CQDE DETAIL
' Object
Number Explanation Amount
' 4100 Wages\Fringe Benefits $341,403
These funds pay for the full- and part-time wages, duty pay while on duty at the fire stations,
as well as pay while attending drills. A $5.00 per duty increase in duty pay is included; this
' will be the first increase since 1992. Also included is an additional 5 hours per week for the
part-time secretary.
' 4220 Operating Supplies $34,400
These funds pay for the operating supplies for the fire department such as foam, oxygen,
' gloves, salvage covers first aid supplies repairs to small equipment, it also covers all turn-
out clothing, uniforms for all 40 of firefighters.
' 4314 Medical Services $4,300
These funds cover all physicals and psychological exams for all new firefighter candidates
as well a physicals for any firefighter that has taken a medical leave prior to returning to duty
' on the fire department. It also covers outside speaker or instructors.
4323 Radio Communications $8,430
L , These funds cover all phone service for both stations and also the repair on all fire
department truck radios, pagers, handi talkies, and station radios.
4386 Communication Systems $4,000
These funds cover the maintenance contracts on equipment in the dispatch center such as fire
' department base stations and main transmitter.
4411 Conferences and Schools $24,350
' These funds cover all schooling for all recruit and regular firefighters as well as all
conferences for all fire officers. The slight increase is for the increase expense of operating
the training center in Fridley which will be operational in 1998. This also covers all dues and
subscriptions for all members of the fire department.
4444 Replacement $131,742
' These funds cover all repairs, replacement parts, and fuel for all of moving equipment for the
fire department.
4552 Other Equipment $45,000
These funds cover all replacement equipment over $500 for the fire department such as fans,
' pagers, portable generators, hurst rescue tools, etc.
PERSONNEL LEVEL '
Number Position '
I Full -Time Fire Chief
1 Part-Time Secretary
40 Volunteer Firefighters '
2 Day Fire Inspectors *
3 Evening Fire Inspectors
1 Fire Education Officer
1 Training Officer *
*All are volunteer firefighters in addition to their duties as inspectors, and training for these assignments
are in addition to being volunteer firefighters. Volunteer firefighters receive monthly compensation for the
extra time these people put in.
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Multi Port battery chargers 1/98 2 2,400 Safety of Firefighters, enhance
communications on fire ground '
Hurst Rescue Tools 1/98 2 18,000 Replacement of 20 yr. old equip.
Portable Generator 1/98 1 2,000 Fire investigation at fire scene
Electric Fans 1/98 2 3,600 Remove smoke from homes after
fires
Pagers 1/98 15 9,375 Replacement of old equipment
Confined space air cart 1/98 1 2,700 Increase safety of firefighters
while in confined space rescue.
Forcible entry training door 1/98 1 3,200 Enhance training for firefighters
Smoke Generator 1/98 1 2,900 Needed for firefighter training.
Air Lift Bags 1/98 2 3,200 Needed to complete rescue lift air
bag capability.
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 30
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV FIRE 425 i i I I I I
4100 Wages Regular Employees 31,012 1 30,886 I 31,147 1 23,742 1 32,144 I 32,144
4130 Wages Part-time Employees I 117,770 I 124,794 163,000 I 77,119 213,473 I 171, @00
4133 Vacation Pay I 4,755 I 4,832 I 0 1 2,903 1 0 I 0
4134 Holiday Pay 2,577 1 2,626 (
,626 0 856 0 1 0
4135 Sick Leave Pay 1 1,371 I 1,141 I 0 I 0 1 0 1 0
Salaries and Wages TOTAL 157,484 I 164,279 1 194,147 I 104,619 1 245,617 1 203,
4142 PERA Coordinated Plan I 502 I 540 I 693 1 380 1 846 1 846
4143 PERA Police & Fire Plan I 4,356 1 4,198 1 3,551 I 3,135 1 3,664 1 3,664
41,46 FICA I 8,391 I 8,883 I 13,969 1 5,449 1 15,661 1 12,367
4149 Fire Pension Contribution I 111,391 91 127,564 108,451 38,451 108,451 108,451
4150 Employee Benefits 1 0 1 0 1 0 1 1,224 1 1,860 I 1,860
4151 Health Insurance I 1,572 I 1,572 1,300 1 374 1 0 1 0
4152 Life Insurance 1 502 1 596 I 611 I 439 1 611 1 611
4153 Dental Insurance I 191 1 160 I 94 I 30 I 0 I 0
4154 Workers Comp Insurance 1 1,799 I 11,207 10,962 9,613 9,749 9,749
4158 Disability Insurance I 513 I 810 I 706 748 1 711 1 711
Fringe Benefits TOTAL I 129,217 1 155,530 I 140,337 1 59,844 1 141,553 1 138,259
4212 Printed Forms I 241 I 700 I 700 791 1 800 I 800
4220 Operating Supplies I 25,907 1 13,626 I 15,985 1 11,169 1 17,520 16,000
4224 Clothing & Personal Equip I 14,270 1 15,875 1 16,500 I 7,580 1 16,500 1 16,500
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 31
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4227 Safety Supplies 417 595 600 339 600 I 600
4240 Small Tools
0 462 0 0 0 0
4271 Minor Equipment 217 0 500 0 500 500
Supplies TOTAL
41,053 31,258 34,285 19,878 I 35,920 34,400
4314 Medical Services 3,621 4,259 4,000 977 4,000 4,000
4315 Instructors i n i 0 i 30 60 300 300
Consulting TOTAL
3,621 4,259 4,300 1,037 4,300 4,300
4321 Postage
0 0 0 32 0 0
4322 Telephone Services 3,345 I 3,135 3,600 2,383 3,600 3,600
4323 Radio Communications f 1,503 i 3,771 4,630 2,286 4,630 4,630
4334 Use of Personal Auto 0 0 I 200 0 200 200
4350 Printing
1,358 0 0 0 0 0
Communications TOTAL 6,206 6,906 I 8,430 4,700 8,430 8,430
4380 Repair & MainL Contract 195 0 0 0 I 0 0
4386 Communication Systems 2,690 3,359 4,000 1,915 4,000 4,000
Repair Rental & Mairit TOTAL 2,885 3,359 4,000 1,915 4,000 { 4,000
4411 Conferences and Schools 14,239 16,058 14,600 12,458 17,600 17,600
4413 Dues & Subscriptions 1,490 1,375 1,750 2,274 1,750 1,750
4417 Books/Reference Materials 3,311 4,638 5,000 316 5,000 5,000
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 32
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
Other Contractual Sery TOTAL 19,040 22,070 21,350 15,048 24,350 24,350
4440 Fuel Charges 2,676 2,900 2,918 I 2,241 2,735 2,735
4441 Fixed Charges 85,418 117,660 112,250 74,288 59,595 99,595
4442 Repair & Maint Charges I 19,582 23,987 32,010 19,449 29,412 29,412
4444 Replacement Charges I 9,019 102,648 0 I 0 98,000 0
Central Garage Rentals TOTAL 116,695 247,195 I 147,178 95,979 189,742 131,742
4548 Computer Equipment 0 I 0 I 4,793 0 I 12,000 0
4551 Office Furniture & Equip 6,209 0 I 0 I 0 I 0 0
4552 Other Equipment 11,513 28,557 I 45,000 39,952 50,757 45,000
Capital Out-lays TOTAL 17,722 28,557 I 49,793 39,952 62,757 45,000
FIRE TOTAL 493,923 663,414 603,820 342,972 716,669 593,625
Division: Emergency Preparedness
Budget Code: 426
Program No: 1361 '
PROFILE
The purpose of this department is to have in lace a plan that will allow the City to P P ty continue to operate
should we have a large man-made or natural disaster. This plan will allow us to quickly request State or
federal assistance more readily after a disaster. The emergency preparedness division is run by the Fire
Chief, who divides his time as needed between the two departments.
It is the responsibility of the Fire Chief to conduct an exercise to test our emergency plan each year. In 1997
the emergency preparedness Manuel was completed and reviewed by the State of Minnesota Emergency
management committee.
DEPARTMENTAL GOALS
• To review the emergency plan with the City Manager, er , P and Department heads
• To have one table top exercise in 1998
• Complete distribution of Emergency Preparedness Manuel to all required personnel in Brooklyn Center. ,
PERSONNEL LE LS ,
Number Position
•5 Fire Chief
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4382 Equipment Repair & Maintenance $2,500
These funds pay for the maintenance contract with Doradus, Inc., on the four emergency
sirens. This also funds repair costs for miscellaneous repairs not covered in the maintenance
contract.
4386 Maintenance Contract $554
These monies provide for the Emergency Preparedness share of the maintenance contract for
the communications center. It reflects a $100 increase due to additional maintenance costs.
4411 Conferences and Schools $1,400
This item provides for the training seminars and workshops in the Emergency Preparedness ,
area and also one international conference on emergency management. There is a slight
increase to cover schools and conferences for the Director and Coordinator.
4413 Dues and Subscriptions $465 ,
This item provides for the costs of journals and memberships relating to Emergency
Preparedness.
1 4417 Books and Pamphlets $500
This fund is used to provide for the printing and artwork for public information pamphlets
1 and brochures used by Emergency Preparedness. $500 for Tornado Awareness Week for
schools.
4481 Sirens, Electrical $500
1 These funds pay for electrical service for the four emergency sirens.
1 CAPITAL OUTLAY
1 Item Anticipated Units Cost(s) Use /need
purchase date
1 No Capital outlay requested for 1998
1
1
1
1
l
1
1
1
1
1
1
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Mxanaoua oocoMo BooGur wnRmyooEr BY ozvzozom
Page as
1e98 anoo:r
19e7 zypu 1998
object Code & Description 1995 1996 Aooeroo AS OF ouez mamaoon
Division ~ C o d e �& ACTUAL acrnaL oDmaor 08/31/*7 oo0noSrao nocomMsm000
oIv aMoogmmcv eoseaauomESo 426
ozon Wages Regular Employees 19 23,641 31 27 32.144 32,1*4
4112 Overtime Regular Employee 'o o n z o o
4130 wages Part-time Employees 0 �0 0 480 � 0
Salaries and Wages zozaL 19,735 za 31 147 30 az 32,14*
�
� 4142 eoRA Coordinated Plan o u n ase n u
4143 eEnA Police & Fire Plan z 2,695 s.ssz z s.se« a
«zou rzca n o o l,z»e o o
4150 Employee aeurtito n o o n 1,860 z,=n
ozsl Health Insurance 674 674 1.300 o o u
4152 Life Insurance a o zz o zz zz
4153 Dental Insurance uz 69 y* o n o
4154 Worker's Comp Insurance 1.107 945 1 eee 1,090 1,090
4158 Dis ability Insurance 0 o 1 l 161 161 �
Fringe Benefits rnrAz 4 4 6'305 4,376 6 6.786 �
4212 Printed Forms o o 400 378 *no *oo
4220 Operating Supplies 1,169 475 aoo sua «nu «nu
4227 Safety Supplies n 213 soo o sno sou
4234 Street maiot materials u o n 5,956 n o
uzas Laodscapio9 Materials o o n 7z9 n o
424s Utility System Supplies | 0 0 ' n ' 77s / n /
. .
■r r� r� rr it r �r ■r �■r r rr r r� r rr �r �r r r
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 34
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
-------------- -------- - - - - -- ------- - - - - --
-------- - - - - -- -------- - - - - --
Supplies TOTAL 1,169 688 1,500 8,133 1,500 1,500
4310 Professional Services 0 I 0 0 0 14,000 0
Consulting TOTAL 0 I 0 0 0 14,000 0
4322 Telephone Services 985 2,437 1,500 1,681 1,500 1,500
Communications TOTAL I 985 I 2,437 I 1,500 1,681 1,500 1,500
4382 Equipment Repair & Maint 1,632 I 1,920 I 2,500 I 1,416 2,500 2,500
4384 Street & Alley Repair 0( 0 I 0 4,297 0 0
4386 Communication Systems 40 444 554 383 554 554
4393 Equipment Rentals I _ 2,079 0 I 0 I 0 0 0
Repair Rental & Maint TOTAL I 3,751 2,364 I 3,054 I 6,096 3,054 3,054
4400 Other Contractual Service 0 0 I 0 951 0 0
4411 Conferences and Schools 1,364 1,406 4 1,400 ( 920 J 2,000 1 1,400
441.3 Dues & Subscriptions 145 1 195 I 465 190 465 465
4417 Books /Reference Materials I 407 I _ 126 I 500 0 500 500
Other Contractual Sery TOTAL 1,916 , 1,727 , 2,365 2,061 2,965 2,365
4443 Multi -use Hourly Charges 0 _ 0 ( 0 6,851 0 0
Central Garage Rentals TOTAL 0 I 0 I 0 6,851 0 I 0
4481 Electric Service 283 283 500 188 500 500
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 35
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
Utilities TOTAL 283 283 500 188 z 500 500
4552 Other Equipment i _ 0 i 2,745 i 5,500 86 I 0 0
Capital Outlays TOTAL 0 ( 2,745 5,500 86 I p I 0
EMERGENCY PREPAREDNESS TOTAL I 31,958 I 38,274 51,871 59,530 62,449 47,849
I
' Division: Inspections
Budget Code: 430
' Program No: 1452
PROFILE
The primary objective of all inspections performed b inspection division personnel is to
P P Y P p assure the general
public that all buildings, whether residential or commercial in nature, are safe for occupancy. All
' inspections are performed by one of three inspectors. Inspection activities include, but are not limited to,
rental licenses, housing maintenance, code enforcement, Section 8, building permits, fire suppression
permits, mechanical permits, plumbing permits, sign permits, sewer and water permits, plan reviews, and
complaint- originated inspections.
' DEPARTMENTAL GOALS
Community Development employs one Building Official, one Building Inspector, and one Housing
Inspector. The Building Official has reviewed 127 building plans through July of this year, in addition to
providing relief inspections for the Building Inspector and the Housing Inspector. The Building Inspector
has reviewed 134 mechanical and fire suppression plans and has performed 1359 inspections through July
' 1997. The Housing Inspector has made 506 inspections. In addition, the inspections division performed
275 complaint- initiated inspections and through July 1997 has sent out 820 compliance order letters since
starting the city -wide sweep in May 1997.
' In 1997, the inspections division will continue to provide the same types of inspections in roughly the same
P g Y
numbers. In 1995 and 1996, special emphasis was placed on problem properties (code enforcement). All
three inspectors participated in that program. In 1997, we continued a strict code enforcement program with
one or two problem properties identified in continuance of this program.
' Currently, two full -time clerical staff members provide support for the inspections division. The same
clerical positions also provide support for planning and the EDA.
SPECIFIC EXPENDITURE CODE DETAIL
' Object
Number Explanation Amount
4212 Printing $1,000
1 This is an annual expenditure to replace printed inspection forms such as permits, door
notices, etc.
4310 Professional Services $3,000
Temporary help with inspections for code enforcement, special activities, etc.
' 4411 Conferences and Schools $3,500
By the year 2000, the State of Minnesota will no longer operate under the Uniform Building
Code, but rather it will adopt the Internal Code Council. Inspection departments will be
rated upon experience, education and training. The rating of the department will affect
homeowners' insurance rates; MARCO fall and spring training ($600); lead certification
($400); CPTED training ($600); State seminars ($600); IBCO cross - training ($800);
' miscellaneous training ($500).
4412 Dues and Subscriptions $785
IBCO dues (3 inspectors $225); NFPA dues ($400); Lake Country dues (3 inspectors $35);
North Star dues (3 inspectors $25); MAHCO dues ($100). ,
4417 Books and Reference Materials $2,000 '
Books and magazines, code books, 1997 UFC/UBC handbook (2 sets), 1997 UBC, etc.
4542 Computer Equipment $17,500
One (1) standard PC to replace the building inspector's current 486 PC ($2,500). The
majority of the request is for a software system (final selection not yet made) to generate a
property data base to track code enforcement activities and track and issue building permits, '
planning and zoning activities and other department activity. Information would be address -
accessible. The current system costs approximately $7,765 annually. The new system will
be about the same; however, LOGIS plans an upgrade of the PIMS system in 1999. It is
anticipated our maintenance cost will be about $2,000 per month. The cost of the software '
would be amortized over approximately 12 months. The intent would be to acquire a system
in the fall of 1998 to be operational by January 1999. '
CURRENT PERSONNEL LEVELS '
Number Position
1 Building Official/Inspector
1 Building Inspector ,
1 Housing Inspector
2 Community Development Secretary and Clerk
In 1998, the Community Development budget proposal includes the addition of one full -time Code
Enforcement Inspector. With the addition of the position, the primary responsibility for code enforcement
will shift to Community Development. The position will allow for year `round inspections, as well as
continuity n code enforcement ment from ear to
y year.
CAPITAL OUTLAY
Item
Anticipated Units Cost(s) Use /need
purchase date
Desktop 3/98 1 52,500 Replace existing
Software 10/98 N/A S15,000 Replace LOGIS
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 36
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV INSPECTIONS 430
4100 Wages Regular Employees I 125,905 138,019 156,932 86,828 I 161,152 161,152
4112 Overtime Regular Employee 105 183 0 I 3,682 0 0
4130 Wages Part-time Employees 14,418 I '1,112 0 I 9,239 0 0
4131 Overtime of Part-time Emp 247 0 0 I 978 I 0 i 0
4133 Vacation Pay I 7,753 8,701 0 I 3,398 0 0
4134 Holiday Pay 7,274 7,693 0 I 2,898 0 I 0
4135 Sick Leave Pay I 5,859 I 5,534 I 0 I 2,851 0 I 0
4136 Jury Duty Pay I 0 I 589 0 0 I 0 0
Salaries and Wages TOTAL 161,561 I 167,832 I 156,932 109,874 161,152 I 161,152
4142 PERA Coordinated Plan I 7,199 7,521 I 7,031 4,964 8,348 8,348
4143 PERA Police & Fire Plan 0 23 I 0 0 0 I 0
4146 FICA I 11,853 I 12,392 12,005 I 9,057 I 12,328 12,328
4150 Employee Benefits I 0 I 0 I 0 7,261 16,680 16,680
4151 Health Insurance 14,121 11,814 16,733 2,326 0 I 0
4152 Life Insurance 85 74 88 15 88 88
4153 Dental Insurance I 796 833 1,267 200 0 0
41.54 Workers Comp Insurance I 1,767 1,508 1,395 I 991 1,266 1,266
4156 Unemployment Compensation 410 51 I 0 0 0 0
Fringe Benefits TOTAL I 36,230 I 34,215 I 38,519 24,814 38,710 38,710
421.0 Office Supplies 15 36 0 8 0 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 37
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4212 Printed Forms 201 684 1,000 182 1,000 1,000
4220 Operating Supplies 876 360 I 1,200 149 I 1,000 1,000
Supplies TO'I'AL 1,093 1,080 2,200 339 2,000 2,000
4310 Professional. Services _ 10,133 11,232 I 12,000 180 8,000 3,000
Consulting TO'TAI -, 10,133 I 11,232 12,000 180 8,000 3,000
4322 Telephone Services
P ( .998 1,013 1,200 579 1,600 1,600
4324 Deliver Service
Y 19 I 18 I 50 I O I 50 50
4330 Transportation i O I O I 0 96 0 I 0
4334 Use of Personal Auto i 17 68 I 125 36 125 125
Communications TOTAL 1,033 I 1,099 I 1,375 711 1,775 1,775
4386 Communication Systems 372 ( 0 I 0 i 0 i 0 0
4397 Logis Charges 0 0 0 0 I 7,765 I 7,765
Repair Rental & Maint TOTAL I 372 0 0 0 7,765 7,765
4400 Other Contractual Service I 3,687 I 0 0 45 0 I 0
4411 Conferences and Schools 150 115 0 918 3,500 3,500
4413 Dues & Subscriptions I 1,218 1,035 2,000 860 ( 2,500 775
4414 Licenses, Taxes, & Fees ' 0 100 0 .0 i 0 0
4417 Books /Reference Materials 368 I 0 I 0 0 I 300 2,000
4426 Microfilming I _ 0 ( _ 0 1,000 0 I 0 I 0
rr it rr rr �r rr rr ■� r r r r ar �r � r rr r
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 38
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
Other Contractual Sery TOTAL 5,423 1,249 3,000 1,823 6,300 6,275
4440 Fuel Charges I 560 I 560 ( 616 561 561 561
4441 Fixed Charges 4,343 16,311 4,364 2,857 5,097 5,097
4442 Repair & Mai.nt Charges i _ 3,5 01 2,492 5,927 1,726 4,674 4,674
Central. Garage Rentals TOTAL 8,404 19,363 I 10,907 5,144 10,332 10,332
4548 Computer Equipment I 0 I 0 I 4,700 0 19,500 17,500
4552 Other Equipment 764 0 I 0 i 0 i 0 i 0
Capital Outlays TOTAL 764 0 I 4,700 I 0 ( 19,500 17,500
INSPECTIONS TOTAL I 225,014 I 236,071 I 229,633 I 142,885 255,534 I 248,509
I
Division: Planning and Zoning '
Budget Code: 431
Program No: 1461 ,
PROFILE
The planning division is responsible for the enforcement of the City's zoning ordinance (Chapter 35 ,
g ( P )and
the sign ordinance (Chapter 34). The division prepares initial reports on all applications to the Planning
Commission, including site and building plans, special use permits, variances, rezoning, appeals, and ,
preliminary plats. Also, the division administers site performance guarantees and oversees the issuance of
land use permits, sign hanger licenses, sign permits, and the inspection of signs.
In 1997, the division's major task is the update of the City's Comprehensive Plan. Planning '
tY P g has also
undertaken the development of the City's adult use ordinance, the telecommunications ordinance, and
accessory building study. '
In 1998, the planning division, as a follow -up to the Comprehensive Plan, will be developing and
completing the Brooklyn Boulevard overlay rdinance and the shoreline ordinance. It is anticipated the
redevelopment of Brookdale will be the major task before the division, along with other redevelopment
projects along Brooklyn Boulevard.
DEPARTMENTAL GOALS
• Through August 1997 the planning division '
g p g Sion has produced rune Planning Commission applications. Of
that number, one was a P.U.D. which required development agreements and approval action by ordinance.
• It is anticipated that 1998 will produce a similar number of Planning Commission applications as were
experienced in 1997.
SPECIFIC EXPENDITURE CODE DETAIL '
Object '
Number
Explanation Amount
4310 Professional Services $3,000
This item has been reduced significantly because we will be finished with the ,
Comprehensive Plan. Used to fund special research projects such as a communications
towers ordinance.
4413 Dues and Subscriptions ,
P $1,000
American Planning Association (planning and zoning laws subscription) ($800); Journal of
Planning Associates ($50); miscellaneous ($50). ,
4548 Computer Equipment $2,500
The request is for (1) standard PC to replace the computer currently used at a clerical '
position (Pentium 100). That computer will then be moved to the Planning Specialist,
displacing a 386 PC.
r PERSONNEL LEVELS
Number Position
r 1 Planning and Zoning Specialist
r CAPITAL OUTLAY
r Item Anticipated Units Cost(s) Use /need
purchase date
Desktop 3/98 1 $2,500 Replace existing
r
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r
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r
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MANAGER mscnmo onoGor wonu0000z BY ozvzazom Page 39
zyeo onoaor
Object Code L Description zays zyy* 1997 ze»o 1998
Division code a Description ACTUAL AcrnaL ao»eroo �o o� o�p� ��ma�ao
00000r
~~oa/sz/s/~~~ ~~ aE0000rEo ascommomnoo
ozv PzAmm/mc & ZowTmo osz
4100 Wages Regular Employees 35,227 37 e4,912 45'89e us 83
4112 Overtime Regular Employee 71 o u n n n
4130 w^eeo Part-time Employees z.s»s 1'6*1 o u o «
«zss Vacation Pay 5,064 s o 4 n o
4134 Holiday Pay
1 2 n 1 u u
4135 Sick Leave Pay z 7
� ------��� 1,937 » ���Z� o o
� ---___—___.
Salaries and wages TOTAL 46 49 84 912 53,967 oa us
4142 eEaA coordinated Plan 2,036 2.147 3,804 2 «.azo «
4146 FICA
3,471 a 6,*96 4.073 o 6,3e0
4150 Employee acocfics o n o 3,687 8 8
4151 Health Tosuzaooc
1,829 5 5,200 y7z n
' n
4152 Life Insurance 12 az 4* s 4* 44 �
4153 Dental Insurance 'zn7 357 547 71 o
o
4154 Workers coxw Insurance 526 _��� 666 814 578
Fringe Benefits TOTAL 7,980 11 16,757 12.038 19 19.362
'
4220 Operating auDpIioa 0 n zoo
354 200 200
Supplies TOTAL o o 200 35* 300 200
4310 Professional Services 1,128 ----- ----- --- 32,935 ----- 3,000
Consulting TOTAL ~~~~~ ~~~~� ~~�~ ~�~ ~~~~~].000 3,000
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 40
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
-- -------- - - - - -- -------- - - - - --
4334 Use of Personal Auto 0 22 0 I 24 50 ( 50
Communications TOTAL 0 22 0 24 50 50
4397 Logis Charges I 0 0 I 7,961 ( 3,972 0 I 0
Repair Rental & Maint TOTAL 0 0 7,961 3,972 0 0
4400 Other Contractual Service 0 0 1,500 I 0 I 1,500 1,500
4402 Uncollectible Checks ( 0 36 0 0 I 0( 0
4411 Conferences and Schools O I 0 0 49 100 100
4413 Dues & Subscriptions 412 524 850 144 1,000 I 1,000
4426 Microfilming I 0 0 I 1,000 I 0 0 I 0
Other Contractual Sery TOTAL 412 560 3,350 192 2,600 2,600
4548 Computer Equipment 0 0 0 0 2,500 2,500
Capital Outlays TOTAL ( 0 0 I 0 0 I 2,500 2,500
PLANNING & 'ZONING TOTAL I 55,906 66,070 I 116,180 I 103,482 111,107 I 111,107
Division: Assessing '
Budget Code: 432
Program No: 1102
PROFILE
The purpose of the Assessing ivision is to provide for the ,
g p accurate valuation and classification of all real
property in Brooklyn Center. This includes the reassessment of one - fourth of all properties in the city each
year, responding to taxpayer concerns, defending the assessment in State Tax Court, and maintaining the '
data in the property data system
DEPARTMENTAL GOALS
To continue to make an accurate assessment which conforms to all statutory requirements. Assessing is '
striving to better utilize computerized methods to analyze existing data and to improve statistical analysis
of sale information. Specific goals for 1998 include integrating CAMA modeling techniques and GIs
analysis of assessment data. Secondary goal is to successfully integrate all new Logis CAMA database
changes '
s into assessment practices.
g t ces.
P
SPECI
FIC EXPENDITURE CODE DETAIL
Object ,
Number Explanation Amount
4271 Minor Equipment $1,200 '
Minor Equipment is increased in 1998 to budget for the purchase of one new lateral file
cabinet. This should provide superior storage of information and reduce staff time searching
for records in basement storage. This is one line item of the "supplies" budget which was
$2,800 in 1997 and requested to be $2,850 in 1998.
4310 Professional Services $5,000 ,
This is an increase of an annually budgeted item for professional services. It would be used
for items such as appraisal services, FF & E analysis, market studies, demographic analysis
or other expert p witness services for tax court. This line item is not icall expended,
tYp Y P , '
however, due to the scheduled Brookdale trial this year an increase is felt to be prudent.
4321 Postage $2,800 '
Increase is due to possibility that because of legislative changes the 1998 valuation notices
may not be able to be mailed on the current postcard format.
4411 Conferences and Schools $3,300
Professional training for all Assessing Department staff. Increase of $90.00 from 1997 to
provide training in the areas of GIs, CAMA modeling, appraisal techniques, and to meet the i
statutory continuing education requirements of the State Commerce Department and the
Department of Revenue.
4413 Dues and Subscriptions $1,433
This item is down from the 1997 amount of $2,050. It is comprised of IAAO dues; MAAO
' dues; Assessor's licenses; appraiser license; and affiliate Board of Realtors membership
Subscriptions are to Shopping Center Today, Finance and Commerce, Real Estate Journal,
City Business, Appraisal Journal, Appraisal Foundation Information Service.
' 4417 Books / Reference Materials $1,435
An increase from $800 in 1997. A large portion of this increase is a shift from "Dues and
' Subscriptions ". Individual items are: Marshall Swift Cost Service - $550, MLS Sold Market
Reports - $250, Dollars and Cents - $135, Host Report - $350.00, Assessor's Data Exchange -
$150. The new item is the Host Report - this is a national service reporting performance of
hotel and motel properties. The Host Report is needed due to the increasing importance of
p g P
hotel and motel properties to the Brooklyn Center tax base. The assessor's data exchange
is a required payment to Hennepin County and is increased from 1997 cost of $50.00.
4548 Computer Equipment $3,500
' One enhanced PC to provide a platform for GIS and CAMA modeling.
PERSONNEL LEVELS
Number Position
1 Assessor
' 1 Appraiser
1 Assessment Technician
' 1 Assessing Secretary
Continuation of the part-time position of data collector will provide adequate staffing to complete residential
revaluation and to also review commercial properties. Additionally, significant department resources will
' be devoted to the preparation for the Brookdale trial and for the actual trial of four years of Brookdale
appeals this year.
CAPITAL OUTLAY
' Item Anticipated Units Cost
(s) U is Cos (s) Uselneed
purchase date
Desktop personal computer 2/98 1 $3,500 Replace existing.
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 41
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV ASSESSING 432
4100 Wages Regular Employees 127,357 133,746 165,853 96,916 173,155 173,155
4112 Overtime Regular Employee 0 I 81 I 0 27 I 0 I 0
4130 Wages Part- -time Employees 0 88 5,150 3,349 5,305 5,150
4133 Vacation Pay 9,471 9,818 0 5,149 0 0
4134 Holiday Pay 7,119 7,145 0 2,885 0 0
4135 Sick Leave Pay 5,647 3,801 0 1,651 0 0
Salaries and Wages TOTAL I 149,594 I 154,679 171,003 I 109,977 178,460 178,305
4142 PERA Coordinated Plan I 6,768 I 6,907 I 7,661 4,777 9,238 9,238
4146 FICA
11,013 I 10,928 13,082 8,013 13,644 13,644
4150 Employee Benefits 0 0 0 7,488 16,260 16,260
4151 Health Insurance I 14,630 I 13,887 15,020 I 1,640 I 0 0
4152 Life Insurance I 78 78 I 88 10 88 88
4153 Dental Insurance 780 1,230 1,440 180 0 0
4154 Workers Comp Insurance I 1,405 I 1,231 I 1,323 783 1,237 1,237
4158 Disability Insurance 0 262 295 218 320 320
Fringe Benefits TOTAL 34,673 34,523 38,909 I 23,109 40,787 40,787
4210 Office Supplies 5 168 400 133 200 200
4212 Printed Forms 281 273 400 244 650 650
4220 Operating Supplies 730 1,259 1,500 I 621 800 800
4271 Minor Equipment I 406 192 500 724 1,200
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 42
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
Supplies TOTAL + 1,422 1,892 2,800 1,722 ( 2,850 2,850
4310 Professional Services 41 I 0 I 1,000 0 5,000 5,000
Consulting TOTAL 41 0 1,000 0 5,000 5,000
4321 Postage 2,733 1,719 2,000 1,750 2,800 2,800
4322 Telephone Services i 189 0 350 45 700 700
4334 Use of Personal Auto 1,089 610 B00 666 900 900
Communications TOTAL I 4,011 I 2,328 3,150 2,461 4,400 4,400
4397 Log.is Charges i _ 0 i 0 i 14,238 i 7,081 i 14,203 ( 14,203
Repair Rental. & Maint TOTAL I 0 0 I 14,238 ( 7,081 14,203 14,203
4411 Conferences and Schools 0 - 0 I 3,210 2,016 3,675 3,300
4413 Dues & Subscriptions 2,088 1,242 2,050 996 1,433 1,433
4417 Books /Reference Materials _ 641 I 6 92 I 800 1,650 1,435 I 1,435
Other Contractual Sery TOTAL I 2,728 1,934 6,060 4,662 6,543 6,168
4440 Fuel Charges { 89 92 I 147 189 121 121.
4441 Fixed Charges I 1,767 2,395 2,576 I 1,651 4,642 4,642
4442 Repair & Maint Charges 389 I 1,913 I 1,380 751 1,616 1,616
4444 Replacement Charges 680 0 0 0 0 0
Central Garage Rentals TOTAL 2,925 I 4,400 4,103 2,590 6,379 6,379
4548 Computer Equipment 0 0 I 6,095 0 I 7,000 3,500
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 43
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
Capital Outlays TOTAL, 0 0 6,095 0 7,000 3,500
ASSESSING P01'AL 195,394 i 199,757 247,358.+ 151,601 + 265,622 261,592
I
I
I
I
I
' Division: Convention and Tourism
Budget Code: 433
Program No: 1870
PROFILE
' Operators of hotels and motels in Brooklyn Center collect a six percent tax on the rent they charge
for providing lodging. The tax was enacted in two, three percent segments. The City collects the
' tax proceeds from the operators and forwards 95% of the first three percent to the North Metro
Convention and Tourism Bureau to be used in accordance with Minnesota tatutes, Section
477A.018, for the purpose of marketing and promoting the City as a tourist or convention center.
The City retains five percent of the first three percent to reimburse itself for the cost of administering
the program. The City also retains the entire second three percent to reduce the need for property
taxes to support City services.
Revenue estimates for 1998 were raised, compared to 1997, on the expectation that the opening of
a new hotel would increase total revenues. Based on the revenue estimate of $460,000, the
' Convention Bureau expenditure line will be $218,500.
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 44
,1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV CONVENTION & TOURISM 433
4414 Licenses, Taxes, & Fees 209,576 I 201,600 206,570 135,013 218,500 218,500
Other Contractual Sery TOTAL 209,576 f 201,600 206,570 135,013 218,500 218,500
CONVENTION & TOURISM TOTAL I 209,576 I 201,600 206,570 135,013 I 218,500 218,500
' Division: Social Services
Budget Code: 435
Program No: 1821
PROFILE
The City of Brooklyn Center approves funding requests for various human- !social service -type contracts,
generally pursuant to ,joint powers agreements.
' Funding Allocations:
1
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 45
1998 BUDGET
1997 1998 1998
object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV SOCIAL SERVICES 435
4400 Other Contractual Service 41,146 78,442 80,000 60,380 80,000 80,000
Other Contractual Sery TOTAL 41,146 78,442 80,000 60,380 80,000 80,000
SOCIAL SERVICES TOTAL 41,146 78,442 80,000 60,380 I 80,000 80,000
' Division: Custodial Services
Budget Code: 440
' Program No: 2001
PROFILE
' This activity provides for cleaning and other custodial services for the Civic Center and the City Garage.
e. g
Specialty services such as large area carpet cleaning are provided by contract with qualified vendors.
For 1998, the budget for a number of specific line items was moved from Division 465, Community Cent
,
and Division 466, Pool, to Divisions 440, Custodial Service, and Division 441, Building Maintenance. This
' was done for ease and clarity of budgeting and administration. Division 466 continues to budget items
which are very specific to the pool. A charge in the amount of a certain percent of operational overhead,
such as utilities, custodial and maintenance supplies, etc., will be charged to Divisions 465 and 466.
DEPARTMENTAL GOALS
• Perform routine cleaning and sanitizin tasks to provide for safe clean buildings for all staff and citizens.
g g P g
• Involve employees in a continuous service plan review which defines tasks and duties and identifies key
' staff to perform these duties.
• Promote quality service provision and better communications through increased interaction and
information sharing (i.e., regular staff meetings and training in services).
SPECIFIC EXPENDITURE CODE DETAIL
' Object
Number Explanation Amount
' 4217 Paper Supplies $6,500
Toilet paper, c -fold towels, cups, etc. for all City buildings.
4223 Cleaning Supplies $10,000
Various cleaning solutions, solvents, soaps, fragrances, etc. for all City buildings. The
amount budgeted for paper supplies and for cleaning supplies were adjusted to better reflect
' specific expenditures.
4400 Other Contractual Service $3,500
Contractual cleaning or entrance rugs and also pest control at City buildings.
g g p tY s. g
4421 Janitorial Service $3,500
' The cost of contractual rug cleaning, window cleaning, and floor buffing.
' PERSONNEL LEVELS
Number Position
' 1 Full -time custodian
Additional custodial staff are allocated under Division #465, Community Center.
CAPITAL OUTLAY 1
Item Anticipated Units Cost(s) Use /need 1
purchase date
Wide area, commercial vacuum 1/98 1 $2,025 Replaces a wom out, smaller
cleaner vacuum. Wide area unit would 1
reduce time needed to vacuum
and increase efficiency
1
1
1
1
1
1
i
i
1
1
1
1
1
1
1
1
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 46
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV CUSTODIAL SERVICES 440
4100 Wages Regular Employees 15,637 36,703 22,515 1,065 23,771 I 23,771
4112 Overtime Regular Employee 1,001 2,413 1,309 I 0 0 0
4130 Wages Part-time Employees 3,214 0 I 0 I 0 0 I 0
4133 Vacation Pay I 3,049 0 0 86 0 0
4134 Holiday Pay 2,157 0 0 0 0 0
4135 Sick Leave Pay 3,077 I 0 0 226 0 0
Salaries and Wages TOTAL 28,135 39,11.6 4 23,824 1,378 23,771 23,771
4141 PERA Basic Plan 26 I 0 0 I 0 0 0
4142 PERA Coordinated Plan 1,394 1,752 I 1,067 I 62 1,231 1 1,231
4146 FICA 2,353 I 2,915 1,823 I 167 I 1,818 1,818
4150 Employee Benefits 0 0 I 0 1,544 3,720 3,720
4151. Health Insurance 4,088 751 2,600 214 0 0
4152 Life Insurance i 23 i 5 I 22 2 22 22
4153 Dental Insurance 152 I 52 360 36 0 0
4154 Workers Comp Insurance 733 1,057 I 1,088 14 979 979
4156 Unemployment Compensation I 0 938 I 0 0 0 0
Fringe Benefits TOTAL 8,770 7,469 6,960 2,038 7,770 7,770
4217 Paper Supplies 0 0 250 212 6,500 f 6,500
4223 Cleaning Supplies 63 I 779 3,500 1,650 I 10,000 10,000
4226 Chemical Products 0 0 I 0 61 0 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 47
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4230 Repair & Maint supplies 289 0 0 0 0 0
4233 Building Repair Supplies I 0 332 0 0 0 0
Supplies TOTAL 352 1,111 3,750 1,923 16,500 16,500
4334 Use of Personal Auto 35 I 0 I 0 0 o 0
Communications TOTAL 35 0 I 0 i 0 0 0
4382 Equipment Repair & Maint 0 I 820 1,000 0 0 I 0
Repair Rental & Maint TOTAL I 0 820 I 1,000 0 0 I 0
4400 Other Contractual Service 4,448 4,165 3,000 1,453 3,500 3,500
4421 Janitorial Service 33,769 0 5,000 9,080 3,500 3,500
Other Contractual Sery TOTAL 38,217 4,165 8,000 10,533 7,000 7,000
4552 Other Equipment 1,278 1,236 6,430 0 I 0 I 0
Capital Outlays TOTAL 1,278 1,236 6,430 0 0 0
CUSTODIAL SERVICES TOTAL I 76,786 I 53,918 I 49,964 I 15,872 I 55,041 55,041
' Division: Building Maintenance
Budget Code: 441
Program No: 2031
PROFILE
This activity provides for the ongoing maintenance and repair of city hall, the police department; communit
center, city garage, and fire stations. In addition, staff provides some support for the liquor stores and
' Centerbrook Golf Course. These expenses are charged directly to their respective enterprise funds.
Staff is responsible for the maintenance and repair of building needs, HVAC systems, fixed equipment,
furnishings and accessories. Also included in this budget are the costs of electricity, gas, water /sewer and
storm drainage for these named buildings.
For the 1998 budget, the budget for a number of specific line items was moved from Division 465,
Community Center, and Division 466, Pool, to Divisions 440, Custodial Service, and Division 441, Building
Maintenance. This was done for ease and clarity of budgeting and administration. Division 466 continues
to budget items which are very specific to the pool. A charge in the amount of twenty percent of operational
overhead, such as utilities, custodial and maintenance supplies, etc., will be charged to Divisions 465 and
466.
DEPARTMENTAL GOALS
• Provide necessary maintenance of buildings, HVAC systems, fixed equipment, furniture and accessories.
• Develop and implement preventative maintenance program where possible.
• Involve employees in a service plan review which defines tasks and duties and identifies key staff to
perform these duties.
• Promote quality service provision and better communications through increased interaction and
' information sharing (Le., regular staff meetings and training in- services).
' SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4226 Chemicals $1,700
The cost of chemicals used to treat domestic water service at the Civic Center, and sidewalk
' salt.
4230 Repair & Maintenance Supplies $12,000
' The cost of the variety of supplies used in the day to day maintenance of the various City
buildings, such as light bulbs, hardware, shelving, Ceiling tiles, equipment parts for
installation by staff. As the buildings age, additional repairs are necessary to keep buildings
in reasonable shape, reflected in the $2,000 increase to this line item.
4233 Buildings Repairs $16,000
' Repairs to the structure of buildings, such as electrical and plumbing repairs, roof repairs,
repairs of automatic doors such as those at the fire stations, etc.
' 4382 Equipment Repair $45,000
Examples include repair to the Civic Center humidification unit, boiler and chiller repairs,
replacement of failed drinking fountains, replacement of light fixtures etc. As the buildings' '
mechanical systems age, an increasing number of repairs are required to keep them
operational.
4481 Electric Service $88,000
Increasing electric rates require an increase of 3% for electric service to City buildings. '
Twenty percent of the estimated expenditures for electricity have been charged to Division
466, to cover direct operation costs of the Community Center swimming pool.
4482 Gas Service $64,000
Natural gas rates have increased substantially. Also, the additional vehicle storage area at
the Central Garage which is heated by Co -Ray -Vac gas radiant heat has increased natural gas
consumption. These factors require a substantial increase for natural gas used to heat City
buildings. The Civic Center is on interruptible service, which provides a lower gas rate.
Additional efficiencies are being explored.
With the assistance of our utility vendors, we have determined that twenty percent of the ,
estimated expenditures for natural gas are directly attributable to operation of the
Community Center swimming pool. As a result, 20 % of the estimated expenditures will be
charged to Division 466.
PERSONNEL LEVELS
Num er Position
l Maintenance Supervisor
1 Maintenance Custodian
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date '
No operational equipment requested
Several major building repairs are
included for consideration in the
Capital Improvements Fund budget
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 48
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
-- - - -- -------- - - - - -- -------- - - - - --
DIV BUILDING MAINTENANCE 441
i I i I
4100 Wages Regular Employees I 57,489 I 66,296 I 78,718 I 44,349 I 81,075 I 81,075
4112 Overtime Regular Employee I 4,679 I 3,471 I 2,995 I 4,314 I 5,460 I 5,460
4130 Wages Part -time Employees I 4,131 I 0 1 0 1 0 1 0 1 0
4131 Overtime of Part -time Emp I 127 I 0 1 0 1 0 1 0 1 0
4133 Vacation Pay I 2,447 3,450 I 0 I 4,705 I 0 I 0
4134 Holiday Pay I 1,213 I 1,918 I 0 1 1,601 I 0 1 0
4135 Sick Leave Pay I 1,242 ( 1,545 I 0 1 2,969 I 0 1 0
Salaries and Wages TOTAL I 71,329 I 76,680 I 81,713 I 57,938 I 86,535 I 86,535
I I I I I
4142 PERA Coordinated Plan I 3,164 I 3,429 ( 3,661 I 2,622 I 4,482 I 4,482
4146 FICA I 5,021 I 5,566 I 6,251 I 4,344 I 6,620 I 6,620
4150 Employee Benefits I 0 1 0 1 0 1 4,297 I 8,040 I 8,040
I I I I I
4151 Health Insurance I 2,096 I 5,024 I 6,740 I 886 I 0 I 0
I I I I I I
4152 Life Insurance I 13 I 31 I 44 I 6 I 44 I 44
4153 Dental Insurance I 86 I 345 I 720 i 101 I 0 I 0
I I I I I I
4154 Workers Comp Insurance I 4,118 ( 3,312 I 3,753 I 2,374 ( 3,490 I 3,490
4156 Unemployment Compensation I 1,878 I 0 I 0 1 0 1 0 1 0
Fringe Benefits TOTAL I 16,376 I 17,706 I 21,169 I 14,630 I 22,676 I 22,676
4210 Office Supplies I 0 1 134 I 0 1 0 I 0 I 0
4217 Paper Supplies I 63 I 111 I 0 1 0 1 0 1 0
4220 Operating Supplies I 2 I 45 I 0 I 84 I 500 I 500
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 49
1998 BUDGET
1997 . 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4223 Cleaning Supplies 1,376 3,830 0 0 0 0
4225 Shop Supplies 0 3 0 0 0 0
4226 Chemical Products I 1,526 I 182 1,700 I 2,911 I 1,700 1,700
4227 Safety Supplies 1,662 472 500 667 500 500
4230 Repair & Maint Supplies 13,577 9,814 10,000 17,730 12,000 12,000
4231 Equipment Parts I 0 0 I 200 I 0 I 0 0
4233 Building Repair Supplies 5,886 6,695 7,500 6,187 I 16,000 16,000
4235 Landscaping Materials 1,257 3,350 0 411 0 0
4240 Small Tools 1,114 838 I 1,092 650 1,000 1,000
4271 Minor Equipment I 0 0 0 I 205 0 I 0
Supplies TOTAL 26,464 I 25,474 I 20,992 28,846 I 31,700, 31,700
4310 Professional Services 0 I 0 I 1,500 I 65 1,500 1,500
Consulting TOTAL 0 0 1,500 65 1,500 1,500
4322 Telephone Services I 723 702 700 507 I 1,100 1,100
Communications TOTAL 723 I 702 700 507 I 1,100 1,100
4382 Equipment Repair & Maint. I 37,162 39,220 38,000 21,493 45,000 45,000
4393 Equipment Rentals 404 0 500 0 . 0 0
Repair Rental & Maint TOTAL f 37,566 39,220 38,500 I 21,493 45,000 45,000
4400 Other Contractual Service 2,392 1,642 0 3,401 0 I 0
4411 Conferences and Schools i 0 330 300 12 500 500
M M M ow M M M
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 50
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4413 Dues & Subscriptions 551 273 300 116 300 300
4414 Licenses, Taxes, & Fees I 60 0 I 0 I 0 0 0
Other Contractual Sery TOTAL 3,003 2,244 600 3,529 800 800
4440 Fuel Charges 235 271 211 340 217 217
4441 Fixed Charges I 1,255 1,329 2,354 1,743 3,342 3,342
4442 Repair & Maint Charges 23 877 972 316 952 952
4443 Multi-use Hourly Charges 649 I 0 918 0 0 0
4444 Replacement Charges 1,300 C) I 0 0 0 0
Central Garage Rentals TOTAL I 3,462 2,477 4,455 2,398 4,511 4,511
4481 Electric Service y 58,414 66,794 60,000 41,530 88,000 88,000
4482 Gas Service 31,300 47,464 32,000 33,920 64,000 64,000
. 4483 Heating Oil 0 2,702 I 2,000 3,231 2,400 2,400
4484 Water -Service 1,034 2,098 1,100 993 3,280 3,280
4485 Sanitary Sewer Service I 1,504 3,584 1,500 1,606 5,600 5,600
4486 Hazardous Waste Disposal 0 111 I 0 117 I 0 0
4487 Solid Waste Disposal 7,658 7,356 7,000 5,782 10,000 10,000
4488 Storm Water Drainage 0 0 4,000 3,382 4,400 4,400
Utilities TOTAL 99,911 130,110 107,600 90,562 177,680 177,680
4520 Buildings 10,803 I 0 2,075 0 0 I 0
4550 Furniture & Fixtures 0 1,500 I 0 I 0 I 0 I 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 51
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4551 Office Furniture & Equip 3,906 0 I 0 0 I 0 I 0
4552 Other Equipment
504 2,304 5,965 1,263 0 0
4560 Construction Contracts I 0 I 270 0 I 0 0 0
Capital Outlays TOTAL
15,213 I 4,074 8,040 1,263 0 I 0
BUILDING MAINTENANCE TOTAL 274,046 298,687 I 285,269 I 221,233 I 371,502 371,502
Division: Government Buildings Ground Maintenance
Budget Code: 442
Program No: 2071
PROFILE
This activity provides for the ongoin g P maintenance and repair of outdoor areas of the Civic Center East and
West Fire Stations, the liquor stores, and related areas.
DEPARTMENTAL GOALS
• Provide necessary grooming and maintenance of government buildings, including mowing, care of
existing landscape, landscape upgrades (where possible), and maintenance of turf irrigation systems.
• Involve employees in a service plan review which defines tasks and duties and identifies key staff to
perform these duties.
• Promote quality service provision and better communications through increased interaction and
' information sharing (regular staff meetings and training in- services).
' SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4235 Landscaping Materials $2,000
The cost of grass seed, fertilizer, sod, irrigation system supplies, etc. used in the maintenance
of government buildings grounds, plus the cost of flowers at the Civic Center.
4310 Professional Services $1,000
The cost of contractual gardening and landscape maintenance at the Civic Center.
4400 Other Contractual $2,500
The cost of contractual aeration, fertilizing, and weed control on government buildings
grounds.
PERSONNEL LEVELS
Number Position
1 Maintenance Custodian
.38 Seasonal Part-Time
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
' purchase date
Mower /snowblower 1/98 1 $10,200 Replacement of existing unit
which is primary mower /
' snowblower for the Civic Center
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 52
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV GOVT BLDG GROUND MAINT 442
4100 Wages Regular Employees 1,005 10,362 21,429 19,081 34,427 34,427
4112 Overtime Regular Employee 309 944 0 2,993 0 0
4130 Wages Part-time Employees 741 o 7,169 5,478 4,326 4,326
4131 Overtime of Part-time Emp 28 0 i 0 i 218 i 0 i 0
4133 Vacation Pay 0 0 0 730 0 0
4134 Holiday Pay 0 0 I 0 598 0 0
4135 Sick Leave Pay 0 0 0 846 0 0
Salaries and wages TOTAL 2,083 11,306 28,598 29,944 38,753 38,753
4142 PERA Coordinated Plan I 92 507 1,290 1,060 2,007 2,007
4146 FICA 157 815 2,203 2,134 2,965 2,965
4150 Employee Benefits 0 I 0 0 2,144 4,320 4,320
4151 Health Insurance I 0 0 4,140 I 323 0 I 0
4152 Life Insurance 0 0 I 22 2 22 22
4153 Dental Insurance i 0 0 360 I 30 0 0
4154 Workers Comp Insurance i 121 I 507 1,339 1,024 1,597 1,597
Fringe Benefits TOTAL I 370 1,828 9,354 6,716 10,911 10,911
4227 Safety Supplies I 93 0 0 0 I 0 0
4235 Landscaping Materials 0 o I 1,500 497 2,000 2,000
4240 Small Tools O I 0 I 0 616 0 I 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 53
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
Supplies TOTAL 93 0 I 1,500 I 1,112 I 2,000 I 2,000
4310 Professional Services i 1,520 i 0 i 1,000 i 559 i 1,000 i 1,000
Consulting TOTAL I 1,520 I 0 I 1,000 I 559 I 1,000 I 1,000
4382 Equipment Repair & Maint ( 0 I 1,183 I 500 I - 1,417 I 0 I 0
4385 Landscaping Services I 0 1 275 I 0 1 0 1 0 1 0
Repair Rental & Maint TOTAL I 0 I 1,458 I 500 I 1,417 I 0 I 0
4400 Other Contractual Service I 2,877 I 2,547 I 2,000 I 91 I 2,500 I 2,500
Other Contractual Sery TOTAL I 2,877 I 2,547 I 2,000 I 91 I 2,500 I 2,500
4443 Multi -use Hourly Charges I 234 I 82 I 0 1 0 1 0 .1 0
I I I
Central Garage Rentals TOTAL I 234 I 82 I 0 1 0 1 0 1 0
4552 Other Equipment I 0 0 1 0 I 0 1 10,200 I 10,200
Capital Outlays TOTAL I 0 1 0 1 0 1 0 1 10,200 I 10,200
GOVT BLDG GROUND MAINT TOTAL I 7,178 I 17,221 I 42,952 I 39,840 I 65,364 I 65,364
Division: Engineering Services
Budget Code: 443
Program No: 2302, 2313 2324 2343 2352
PROFILE
This activity provides engineerin su ort services for street reconstruction and other c ,
g PP apital improvements,
administration of the city's state aid street system, traffic engineering, mapping, review of proposed
developments and plats, certification of special assessments, and general office and fieldwork services such '
as surveying, inspection and public information.
The cost of engineering services related to improvement projects are reimbursed by the funding source(s)
for the respective projects. In the case of improvement projects receiving funding from the General Fund,
this may result in a transfer from the General Fund to the Capital Improvement project and a transfer back
to the General Fund to cover a percentage of the project's engineering costs. This practice will be reviewed ,
in the five year planning process.
DEPARTMENTAL _ RTMENTAL GALS
• Collect and process information for proposed street and utility improvements
• Perform design and contract administration for Bellvue South and St. Al's Neighborhood projects, and
Earle Brown and John Martin Drive state aid projects.
• Collect and process information for other city improvement projects. ,
• Conduct special studies as needed.
• Review proposed developments and plats.
• Inspect city improvement projects. ,
P R
E SONNEL LEVELS
Number Position
I City Engineer ,
I Engineering Technician 4
3 Engineering Technician 3
I Engineering Secretary
.82 Seasonal Part -Time
CAPITAL OUTLAY
' Item Anticipated Units Cost(s) Use /need
purchase date each
' Computer software - Auto CAD and 1/98 1 $6,000 Would provide a third design
Softdesk Civil Design workstation to increase
automation and productivity
' LaserJet Printer 5 with extra memory 1/98 1 $1,750 Would add third printer to service
group of nine PC users
' Hand held radios 3/98 1 pair $1,700 Replaces failing units used by
survey crews to communicate
between the instrument man and
' the other crew members
r
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 54
1998 BUDGET
1997 1998 1998
Object Code & Description
1995 1996 ADOPTED AS OF DEPT MANAGER
Division code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV ENGINEERING SERVICES 443
4100 Wages Regular Employees 124,033 120,260 264,753 50,327 300,414 272,832
4112 Overtime Regular Employee 843 324 I 4,235 234 1,029 1,029
4130 Wages Part-time Employees I 9,030 7,222 9,003 7,592 9,579 9,579
4131. Overtime of Part-time Emp i 11 256 0 I 289 0 0
4133 Vacation Pay 13,972 12,909 0 10,715 0 I 0
4134 Holiday Pay 10,071 7,812 I 0 4,564 0 0
4135 Sick Leave Pay 7,130 3,924 0 3,771 0 0
4198 Engineering Fees Reimb -137,562 -217,411 0 0 I 0 I 0
4199 Salaries Reimbursed 0 -44,110 0 I 0 i 0 i 0
Salaries and Wages TOTAL I 27,529 -108,814 277,991 77,492 311,022 283,440
4141 PERA Basic Plan 1,470 1,274 4,263 495 4,391 4,391
4142 PERA Coordinated Plan 6,377 I 6,114 10,674 2,991 13,6 12,562
4146 FICA I 10,810 10,267 18,227 5,858 I 20,212 18,553
4150 Employee Benefits 0 0 0 I 11,778 29,220 24,900
4151 Health Insurance I 28,443 19,470 2,2,293 3,350 0
4152 Life Insurance 176 119 132 20 154 132
4153 Dental Insurance 1,970 1,226 I 1,281 203 0 0
4154 Workers Comp Insurance I 2,021 1,666 2,578 627 2,541 2,347
4156 Unemployment Compensation 277 0 0 906 0 i 0
4158 Disability Insurance 0 0 334 253 345 I 345
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 55
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
- - - - - -- -------- - - - - -- -------- - - ----
Fringe Benefits TOTAL 51,544 40,135 59,782 26,481 70,549 63,230
4210 Office Supplies 1,505 644 0 363 1,000 1,000
4212 Printed Forms ( 69 0 0 0 0 0
4220 Operating Supplies 3,349 3,140 3,000 1,875 3,500 3,500
4225 Shop Supplies 34 0( 0 0 I 0( 0
4227 Safety Supplies 1,613 374 1,000 233 400 400
4231 Equipment Parts 13 0 0( 0 0 I 0
4271 Minor Equipment 610 I 147 0 I 189 0 0
Supplies TOTAL 7,193 4,305 I 4,000 ( 2,661 I 4,900 4,900
431.0 Professional Services I 2,969 ( 810 I 0 ( 0 1,500 1,500
Consulting TOTAL ( 2,969 810 0 0 1,500 1,500
4324 Delivery Service 12 36 0 0 0 0
4334 Use of Personal Auto 100 362 I 0 151 250 250
4351 Legal Notice Publication 230 66 0 117 0 0
Communications TOTAL 342 464 0 , 268 250 250
4382 Equipment Repair & Maint 0 1,009 250 { 0 250 250
4386 Communication Systems 405 455 250 342 500 500
Repair Rental & Maint TOTAL 405 1,464 500 342 750 750
4400 Other Contractual Service 218 1 32 0 0 0 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 56
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4410 Miscellaneous 0 I 156 0 0 0 0
4411 Conferences and Schools 634 1,330 0 ) 205 ( 1,000 1,000
4413 Dues & Subscriptions 1,192 1,177 0 588 750 750
4414 Licenses, Taxes, & Fees i 3 i 0 i 0 i 0 i 0 0
4417 Books /Reference Materials i 875 2 ( 250 30 250 250
Other Contractual Sery TOTAL i - - -- - 2_921 i - - -- - 2,697 i - - - - -- -250 f - - - -- - 823 i -` -- - 2_000 ---- _ 2y000
4440 Fuel Charges 1,739 1,591 1,707 1,180 + 1,567 1,567
4441 Fixed Charges 4,600 6,396 6,570 3,869 8,091 8,091
4442 Repair & Maint Charges 4,064 4,728 4,910 4,691 4,926 4,926
4443 Multi -use Hourly Charges i 285 973 296 0 I 0 I 0
4444 Replacement Charges 2,871 i 0 i 0 i 0 i 0 I 0
Central Garage Rentals TOTAL 13,558 I 13,688 13,483 ( 9,740 14,584 14,584
4548 Computer Equipment 0 ( 0 9,000 0 7,750 7,750
4551 Office Furniture & Equip i 158 i 967 0 0 i 0 i 0
4552 Other Equipment i 3,765 i 0 I 0 0 1,700 1,700
4553 Mobile Equipment i 0 i 4,267 i O I 0 0 i 0
Capital Outlays TOTAL 3,924 5,234 I 9,000 0 9,450 I 9,450
ENGINEERING SERVICES TOTAL I 110,384 I -40 017 I 365,006
117,807 415,005 380,104
I
r■� rr r� rr �r ,r rr rr rr r� rr r r� r r� rr r r� rr '
Division: Public Services Administration
Budget Code: 444
' Program No: 2301, 2326
PROFILE
' This activity provides administrative support for the Public Services Department. The Public Services
Department is comprised of seven divisions, including engineering, government buildings, recreation,
streets, parks, central garage, and three public utilities.
Individual narratives for each of the divisions can be found with their respective budget figures.
DEPARTMENT GOALS
' • Ensure completion of divisional goals b the respective division supervisors.
P g Y . P P s
• Provide coordination, management and support to other divisions within the Public Services Department.
' Identify infrastructure needs and develop funding mechanisms.
• Work proactively to support development and redevelopment activities.
• Design public improvements so as to act as a catalyst for community and neighborhood improvements.
PERSONNEL LEVELS
Number Position
1 Public Services Director
1 Public Services Coordinator
1 Public Services Administrative Aide
CAPITAL OUTLAY
' Item Anticipated Units Cost(s) Use /need
purchase date each
' None requested
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 5.7
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV PUBLIC SERVICES ADMIN 444
4100 Wages Regular Employees I 86,522 109,354 I 153,606 1 68,568 I 158,094
158
4112 Overtime Regular Employee 146 0 + 0 0 + 0 0
4133 Vacation Pay 13,500 13,473 0 3,343 0 I 0
47.34 Holiday Pay 7,375 ( 10,996J 0 I 2,166 I 0 0
4135 Sick Leave Pay 6,505 8,541 ( 0 ( 1,134 0 0
4199 Salaries Reimbursed
- 52,552 - 17,567 ( 0 I 0 i 0 � 0
Salaries and Wages TOTAL 61,495 124,798 153,606 75,211 158,094 158,094
4141 PERA Basic Plan 168 24 I 0 i 0 i 0 0
4142 PERA Coordinated Plan 4,645 6,271 6,882 3,369 8,189 ! 8,189
4146 FICA I 7,454 I 10,154 11,751 I 5,295 I 12,094 12,094
4150 Employee Benefits i 0 i 0 i 0 3,694 13,320 13,320
4151 Health Insurance i 7,008 i 16,898 i 12,780 2,476 0 i 0
4152 Life Insurance 43 I 103 f 66 14 66 66
4153 Dental Insurance i 475 i 1,064 ( 720 i 145 i 0 i 0
4154 Workers Comp Insurance 1,442 1,875 1 640 1,202 1,202
4158 Disability Insurance i 0 i 867 i 601 453 I 614 614
Fringe Benefits TOTAL + 21,235 37,256 34,119 16,086 35,485 i 35,485
4210 Office Supplies 0 I 34 800 209 0 I - 0
4212 Printed Forms i 0 0+ 100 + 0' 0 i 0
4220 Operating Supplies 0 0 I 0 425 I 0 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 58
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4222 Lubricants & Additives 0 I 0 I 0 8 I 0 0
4271 Minor Equipment 0 0 I 0 ( 164 0 0
Supplies TOTAL 0 I 34 900 I 806 + 0 0
4310 Professional Services 598 0 I 1,500 0 I 0 0
Consulting TOTAL 598 ( 0 I 1,500 0 0 0
4322 Telephone Services 0 0 0 80 0( 0
4324 Delivery Service 0 0 0 I 72 0 0
4334 Use of Personal Auto 37 0 ( 800 13 ( 250 250
Communications TOTAL 37 0 800 165 250 250
4382 Equipment Repair & Maint 0 I 0 I 0 153 0 0
4386 Communication Systems 0 0 500 0 0 0
4393 Equipment Rentals ) 0 ( 0 I 300 0 0 0
Repair Rental & Maint TOTAL 0 0 I 800 153 0 ( 0
4400 Other Contractual Service I 109 0 0 1 0 1 0 1 0
4411 Conferences and Schools I 0 I 180 1,200 725 1,000 1,000
4413 Dues & Subscriptions 0 100 1,100 614 500 500
4414 Licenses, Taxes, & Fees 1,472 I 0 I 0 0 0 0
4417 Books /Reference Materials I 0 100 0 102 0 0
Other Contractual Sery TOTAL 1,582 380 2,300 1,442 1,500 1,500
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 59
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4553 Mobile Equipment i 0 i 5,320 i 0 0 0 0
Capital Outlays TOTAL I 0 5,320 0 I 0 i 0 i 0
PUBLIC SERVICES ADMIN TOTAL 84,946 I 167,787 194,025 I 93,862 195,329 ( 195,329
I
I
i
' Division: Streets Maintenance
Budget Code: 445
' Program No: 2501, 2504, 2523, 2524, 2526, 2601
PROFILE
' This division provides for the maintenance of city streets, sidewalks and trails. The activities include
patching, sealcoating, crack sealing, sweeping, minor sidewalk repair and the cost of operating and
' maintaining the trail light system.
DEPARTMENTAL GOALS
Sweep all streets at least twice in 1998.
• Patch and crack seal streets according to Pavement Management Program standards. All new streets
' with curb are crack sealed annually as necessary and sealcoated six to seven years after street has been
improved. Streets in the city's five year reconstruction program are not sealcoated.
• Sealcoat approximately 9 miles of street in 1998.
' Patch, sealcoat, and crack seal trails to maintain integrity.
• Maintain trail light system.
' SPECIFIC EXPENDITURE CODE T
• E )F AIL
' Object
Number Explanation Amount
4130 Wages of Part Time Employees $24
' Wages of six summer seasonal employees who work primarily in the areas of patching, crack
sealing, and catch basin repair.
4220 Operating Supplies $5,000
Includes various supplies such as propane, paper for crack sealing, gloves, office supplies,
etc. Includes $950 for a walk - behind blower for median and other maintenance.
' 4227 Safety Supplies lies $2 000
Increased to $2,000 to reflect increased cost of 11 organized employees' reimbursement for
required personal protective equipment such as safety boots and reflective jackets. Also
' includes rotective equipment for 7 seasonal and 3 supervisory employees, and eneral
P p �' g
safety equipment such as masks, respirators, safety gloves, and first aid supplies.
' 4234 Street Maintenance Materials $64,000
This item represents the bulk of the materials used to maintain City streets, alleys and
' sidewalks and the storm sewer system: hot mix, cold mix, road oil, sand, rock concrete,
catch basin grates, rings, etc.
' 4246 Trailway Repair Supplies $10
This item provides for the rehabilitation of major sections of trailway. In 1998, trailway in
several parks will be crack sealed in preparation for sealcoating..
' 4384 Street & Alley R y pit $0
For 1998, the budget for this activity has been transferred to line item 4560 Construction
' Contracts. This more accurately reflects the fact that the City several years ago discontinued
performing its own sealcoating, and now contracts for this service.
Object '
Number Explanation Amount
4400 Other Contractual Service $4,000
The cost of monthly or as- needed rental of barricades and specialized signs, placement of
temporary Stop signs, rental of coveralls for organized employees as necessary and
requested. '
4560 Construction Contracts $90,000
The City's contractual sealcoat program. Streets are sealcoated on average every seven to '
eight years, unless they are scheduled to be reconstructed within that time period. Newly
reconstructed streets are sealcoated six to seven years following construction. In previous
years, these expenditures were coded under line item 4384 Street & Alley Repair.
PERSONNEL LEVELS
Number Position
1 Public Works Superintendent '
1 Supervisor of Streets and Parks Maintenance
1 Public Services Clerical Technician
4 Maintenance II '
Also includes seasonal part-time.
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
Streets Maintenance major '
equipment is included in Central
Garage Division.
Cement mixer 3/98 1 $3,375 Replaces warn out and unsafe '
unit
Crack router 3/98 1 $4,250 Used to cut pavement. Replace '
unsafe and warn out unit.
r
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 60
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV STREETS MAINTENANCE 445
4100 Wages Regular Employees I 156,607 136,117 210,426 139,966 226,045 226,045
4112 Overtime Regular Employee 4,810 4,383 4,447 2,369 4,582 4,582
4130 Wages Part-time Employees I 20,791 18,079 18,540 I 16,383 24,443 24,443
4131 Overtime of Part-time Emp 191 I 50 0 0 I 0 0
4133 Vacation Pay I 30,280 I 27,889 0 9,672 0 f 0
4134 Holiday Pay 17,279 17,280 0 4,267 I 0 0
4135 Sick Leave Pay I 17,305 I 14,359 I 0 3,833 0 0
4136 Jury Duty Pay I 2,836 0 I 0 0 0 0
4199 Salaries Reimbursed -100,000 I -100,000 0 I 0 0 0
Salaries and Wages TOTAL 150,098 I 118,156 233,413 176,490 255,070 255,070
4141 PERA Basic Plan I 2,500 98 0 0 0 0
4142 PERA Coordinated Plan 9,1.50 8,904 10,213 7,173 12,922 12,922
4146 FICA 16,788 I 16,282 17,439 13,256 19,083 19,083
4150 Employee Benefits 0 0 I 0 10,362 24,720 24,720
4151 Health Insurance 19,190 14,349 19,400 I 2,540 0 0
4152 Life Insurance 139 103 132 19 132 132
4153 Dental Insurance 831 686 748 131 0 0
4154 Workers Comp Insurance 10,245 y 8,148 6,483 5,180 6,411 6,411
Fringe Benefits TOTAL 58,841 48,568 54,415 38,660 63,268 63,268
4220 Operating Supplies 2,780 2,232 6,500 3,933 5,000 5,000
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 61
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4222 Lubricants & Additives 0 f 333 0 0+ 0 p
4225 Shop Supplies 6 0 0 0 0( 0
4227 Safety Supplies 797 91 1,000 1,049 2,000 2,000
4230 Repair & Maint Supplies 0 I 291 800 684 0 0
4231 Equipment Parts 0 I 712 0 I 0 0 0
4234 Street Maint Materials i 48,845 58,273 64,000 14,458 64,000 64,000
4235 Landscaping Materials 683 I -250 500 0
500 500
4236 Signs & Striping Materials 228 1,498 I 1,500 1,740 1,500 1,500
4240 Small `Pools i 689 1,601 I 750 272 750 750
4245 Maintenance Supplies i 304 i 91 ( 0 0 0 0
4246 Trail.way Repair Supplies i 0 i 0 i 10,000 0 10,000 10,000
Supplies TOTAL i - - -- 54,331 i - - -- 64,872 i - - - - 85 -050 - -- 22,136 - - - -83 -750 I - - -- 83,750
4334 Use of Personal Auto 5 I 0( 0 0 0 0
4351 Legal Notice Publication 339 245 0 243 I 0 p
Communications TOTAL 344 I 245 I 0 243 ( 0 I p
4384 Street & Alley Repair 89,469 50,226 100,000 64,616 0 I p
4386 Communication Systems I 2,223 2,357 2,500 1,693 2,400 2,400
4388 Electrical Repairs 0 0 2,000 1 0 I 0 0
4393 Equipment Rentals I 7,588 -399 1,500 49 500 500
Repair Rental & Maint TOTAL 99,279 52,184 I 106,000 66,358 2,900 2,900
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 62
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4400 Other Contractual Service i 3,402 i 2,859 i 4,000 1,659 4,000 4,000
441-1. Conferences and Schools 0 0 I 0 104 1,500 1,500
4413 Dues & Subscriptions 0 0 I 100 50 100 100
441-4 Licenses, Taxes, & Fees 53 296 I 400 0 400 400
4417 Books/Reference Materials i 99 i 0 i 100 i 0 i 100 i 100
Other Contractual Sery TOTAL I 3,554 3,155 4,600 1,813 6,100 6,100
4440 Fuel Charges I 4,531 5,107 10,327 I 7,131 I 21,003 21,003
4441 Fixed Charges i 40,122 68,373 178,238 115,116 283,257 283,257
4442 Repair & Maint Charges I 22,073 29,533 57,349 43,966 121,113 121,113
4443 Multi-use Hourly Charges I 51,056 44,876 152,459 120,394 0 0
4444 Replacement Charges 126,807 90,442 I 28,000 24,942 0 0
Central Garage Rentals TOTAL 244,589 238,331 426,373 311,549 425,373 425,373
4486 Hazardous Waste Disposal 65 761 0 I 0 I 0 0
4487 solid waste Disposal i 6,881 206 8,000 933 7,000 I 7,000
Utilities TOTAL 6,946 967 8,000 I 933 y 7,000 f 7,000
4552 Other Equipment 0 939 1,900 1,793 7,625 7,625
4553 Mobile Equipment 3,780 0 0 0 0 0
4560 Construction Contracts 0 0 I 0 0 I 90,000 90,000
Capital Outlays TOTAL 3,780 939 1,900 1,793 97,625 97,625
STREETS MAINTENANCE TOTAL I 621,763 527,419 919,751 I 619,976 941,086 I 941,086
Division: Traffic Control '
Budget Code: 446
Program No: 2571, 2573, 2574, 2761
PROFILE
This division provides maintenance, replacement, and inventory of signage and pavement markings and the
operation and maintenance of traffic signals. Totals as follows:
-5,697 total sign faces
-47.85 total miles of striping
-133 total crosswalks '
-958 total cross walk squares
-204 total legends and symbols
- 1,100+ arkin stalls
P g '
DEPARTMENT GOALS ,
• Replace all signs that are worn or damaged beyond manufacturers' warranty with high intensity grade
sheeting.
• Update Sign Management System records as signs are replaced.
• Continue street name sign replacement. '
• Maintain painted pavement markings.
• Maintain preformed pavement markings and use new non -paint technology.
• Work with other departments to further implement computerized sign making capabilities. '
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number '
Explanation Amount
4481 Electric Service $37,00 ,
Represents the cost of electric service for traffic signals. A capital outlay item in the
Municipal State Aid Fund Division 631 would replace some traffic signal lights with LED
bulbs thus increasing useful g s ful life and reducing long -term electric costs. No adjustment has
been made for this in the 1998 budget; but adjustment may be made in 1999 based on 1998 '
experience.
PERSONNEL LEVELS
Number Position ,
2 Maintenance II
Also includes one seasonal part-time. '
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date ,
Post puller 1/98 1 $3,200 Used to pull sign posts.
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 63
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
-------- - - - - -- ------- - - - - -- -------- - - - - -- -------- - - - - --
DIV TRAFFIC CONTROL 446
4100 Wages Regular Employees 1 41,878 I 39,470 i 68,648 I 31,458 1 67,401 1 67,401
4112 Overtime Regular Employee 1 757 I 551 I 0( 629 1 0 i 0
i I I I I I i
4130 Wages Part -time Employees 1 4,255 I 4,116 I 5,002 I 3,105 I 5,152 1 5,152
4131 Overtime of Part -time Emp I 81 1 0 1 0 1 6 1 0 1 0
4133 Vacation Pay 1 1,524 1 2,510 I 0 1 3,234 I 0 1 0
I I I i I I
4134 Holiday Pay I 1,016 1 1,619 1 0 1,281 1 0 1 0
4135 Sick Leave Pay I 826 I 2,282 I 0 1 1,601 I 0 1 0
Salaries and Wages TOTAL I 50,339 1 50,549 1 73,650 1 41,314 1 72,553 1 72,553
---- - - - - -- --- - - - - -- ---- - - - - --
I I I I I I
4141 PERA Basic Plan 1 43 I 0 1 0 1 0 1 0 1 0
4142 PERA Coordinated Plan 1 2,046 I 2,083 1 3,300 1 1,710 1 3,758 1 3,758
I I I I I I
4146 FICA 1 3,825 1 3,861 1 5,634 3,243 1 5,550 1 5,550
I I I I I I
4150 Employee Benefits 1 0 1 0 I 0 1 4,287 1 7,440 I 7,440
4151 Health Insurance I 1,519 ( 3,587 I 5,200 I 986 I 0 0
4152 Life Insurance 1 11 1 26 1 44 1 6 1 44 I 44
4153 Dental Insurance 1 70 I 172 1 547 I 48 1 0 1 0
4154 Workers Comp Insurance I 2,669 I 1,999 I 2,872 1 1,421 I 2,510 ( 2,510
i
Fringe Benefits TOTAL 1 10,183 1 11,727 1 17,597 1 11,701 1 19,302 1 19,302
---- - - - - -- --- - - - - -- ---- - - - - --
4210 Office Supplies 1 0 I 45 1 0 1 0 I 0 I 0
4220 Operating Supplies I 81 1 945 I 0( 0 I 0 I 0
i
4225 Shop Supplies I 83 1 0 ( 0 1 0 1 0 I 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 64
1998 BUDGET
1997 1998 1998
object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
-- ----- - - - - -- -------- - - - - --
4227 Safety Supplies ( 606 0 0 0 0 0
4236 Signs & Striping Materials 38,551 33,181 40,500 35,668 39,500 39,500
4240 Small Tools 261 56 I 0 0 0 0
4245 Maintenance Supplies I 130 I 0 I 0 0 0 0
4246 Trailway Repair Supplies I 127 0 0 I 0 I 0 I 0
Supplies TOTAL ( 39,839 34,226 40,500 35,668 39,500 39,500
4387 Traffic Signals Maint ' 1,846 1,202 0 745 2,500 I 2,500
4388 Electrical Repairs i 700 ) 0( 0 0( 0 0
4389 Maintenance Contracts 97 645 0 I 0 0 I 0
4393 Equipment Rentals 390 I 3,000 0 0 0 0
Repair Rental & Maint TOTAL ( 3,032 4,847 0 745 + 2,500 ' 2,500
4400 Other Contractual Service 270 I 1,201 0 0 I 0 I 0
Other Contractual Sery TOTAL 270 I 1,201 0 0 I 0 I 0
4442 Repair & Maint Charges 19 0 I 0 I 0 I 0 i 0
4443 Multi -use Hourly Charges 291 ) 460 I 0 I 0 I 0 0
4444 Replacement Charges 15,104 0 0 0 0 i 0
Central Garage Rentals TOTAL 15,414 460 0 0 0 I 0
4481 Electric Service 37,438 36,288 37,000 18,577 37,500 37,500
Utilities TOTAL I 37,438 36,288 37,000 18,577 37,500 37,500
'I
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 65
1998` BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4551 Office Furniture & Equip 0 15,580 0 I 0 0 I 0
4552 Other Equipment 1,016 I 1,928 0 0 3,200 3,200
Capital Outlays TOTAL 1,016 17,508 I 0 0 I 3,200 3,200
TRAFFIC CONTROL TOTAL I 157,530 I 156,806 I 168,747 I 108,004 I 174,555 174,555
Division: Snow and Ice Control
Budget Code: 447
Program No: 2534 '
PROFILE
This division provides snow plowing d ice control of streets alle s sidewalks trails '
g y , ails and government
building parking lots. The ice control function includes both salting and sanding. Snow removal from
boulevards and medians is also provided by means of blowing and hauling. '
DEPARTMENTAL GOALS '
• Provide for public safety by maintaining an efficient high performance snow and ice control operation.
• Continually refine snow plowing plan to best utilize operators and equipment. '
• Following each snowfall event in excess of 2.5" all arterial and collector streets along with all
intersections are to be cleared by 7:00 a.m.
• Following each snowfall event in excess of 2.5 all streets will be plowed to full width within 12 hours. '
• Continue to use straight salt to limit maintenance problems and reduce environmental dumping concerns.
SPECIFIC EXPEND '
ITURE CODE DETAIL
Object ,
Num er Explanation Amount
4234 Street Maintenance Materials $42,500
The cost of sand and salt used for ice control operations. The cost of salt has increased '
considerably, necessitating a 6% increase in budget.
PERSONNEL LEVELS
Number Position
4 Maintenance II
APITAL OUTLAY
Item Anticipated Units Cost(s) Use /need '
purchase date
Snow and ice control equipment is '
included in Central Garage Division.
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 66
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV SNOW & ICE CONTROL 447
4100 Wages Regular Employees { 37,784 { 66,413 { 101,569 { 45,185 { 104,637 { 104,637
4112 Overtime Regular Employee { 12,597 { 23,785 { 13,222 { 7,971 { 13,621 { 13,621
4130 Wages Part -time Employees { 165 { 0 { 0 { 0 { 0 { 0
4133 Vacation Pay ( 3,268 { 5,075 { 0 { 4,259 { 0 { 0
4134 Holiday Pay { 1,714 { 2,549 { 0 { 1,748 { 0 0
4135 Sick Leave Pay { 161 { 224 I 0 { 1,235 { 0 { 0
Salaries and Wages TOTAL { - - -- 55,690 { - -- 98,047 { - -- 114_791 { - -- 60,398 { - -- 118,258 ( - - 118,258
4141 PERA Basic Plan ( 314 0 { 0 { 0 { 0 { 0
4142 PERA Coordinated Plan { 2,357 4,393 { 5,143 { 2,706 { 6,126 { 6,126
4146 FICA { 3,979 { 7,319 I 8,782 { 4,824 { 9,047 I 9,047
4150 Employee Benefits { 0 { 0 { 0 { 4,631 { 11,160 { 11,160
4151 Health Insurance 1 1,899 { 4,484 I 9,700 { 914 { 0 { 0
4152 Life Insurance { 14 { 32 66 { 8 { 66 { 66
4153 Dental Insurance { 87 { 214 { 374 { 67 { 0 { 0
4154 Workers Comp Insurance { 2,460 { 3,376 { 4,305 { 2,093 { 3,935 { 3,935
Fringe Benefits TOTAL 7AL
g 11 109
{ { 19,818 { 28,370 15,242 30 334
{ { { 30,334
4220 Operating Supplies { 71 { 456 { 0 { 1,320 { 0 { 0
4225 Shop Supplies { 426 { 28 { 0 { 0 { 0 { 0
4230 Repair & Maint Supplies { 0 { 343 { 0 { 0 { 0 { 0
{ { { ( {
4231 Equipment Parts { 0 0 0 52 0 { 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 67
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4234 Street Maint Materials 46,913 52,777 40,000 22,013 42,500 42,500
4236 Signs & Striping Materials 0 983 I 0 0 0 0
Supplies TOTAL 47,410 I 54,586 40,000 23,385 42,500 42,500
4400 Other Contractual Service 283 633 0 I 0 0 0
Other Contractual Sery TOTAL 283 I 633 0 I 0 I 0 0
4440 Fuel Charges 4,479 I 5,107 0 0 0 0
4441 Fixed Charges 40,122 46,796 I 0 I 0 0 I 0
4442 Repair & Maint Charges 20,040 29,533 0 0 I 0 I 0
4443 Multi-use Hourly Charges 47,066 76,577 I 0 I 0 I 0 0
4444 Replacement Charges 4,730 0 I 0 I 0 0 0
Central Garage Rentals TOTAL 116,437 158,013 0 I 0 I 0 I 0
SNOW & ICE CONTROL TOTAL 230,930 331,097 I 183,161 99,025 191,092 191,092
' Division: Street Lighting
Budget Code: 448
Program No: 2578
P
PROFILE
This division provides primarily for electrical and maintenance fees aid to NSP for street lights owned
P g by
NSP. It also provides for electrical service, maintenance, repair and replacement of lights owned by the
City.
The City owns approximately 75 ornamental lights, primarily in the Earle Brown commercial area, and
leases about 917 lights from NSP. Another 102 ornamental lights are owned by the City in the areas where
neighborhood streets were recently reconstructed.
' DEPARTMENTAL GOALS
Continue to provide and replace regular leased lights with lower cost City -owned ornamental lights, by way
of the Neighborhood Street Improvement Program.
PERSONNEL LEVELS
None listed.
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
' purchase date
No major equipment purchases
planned.
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 68
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV STREET LIGHTING 448 i I-------- - - - - -- ' i (______-- - - - - --
4100 Wages Regular Employees 1 2,358 ( 2,598 1 0 1 0! 0 1 0
4112 Overtime Regular Employee l 788 ! 0 0 I 0 I 0 I 0
4130 Wages Part -time Employees I 8 ( 53 0 1 0 1 0 ! 0
1 1 1 ! ! I
Salaries and Wages TOTAL I 3,154 ! 2,651 I 0! 0 I 0 1 0
4141 PERA Basic Plan I 62 I 0 1 0! 0 1 0 1 0
1 1 1 l 1 1
4142 PERA Coordinated Plan I 115 ! 116 ! 0 1 0 ! 0 ! 0
4146 FICA i 195 1 202 1 0! 0 1 0! 0
4154 Workers Comp Insurance i 164 i 104 I 0 1 0 ! 0 1 0
Fringe Benefits TOTAL ! 537 I 422 I O l 0! 0! 0
4220 Operating Supplies I 77 1 148 I 0 i i
I I ! O l 0! 0
4230 Repair & Maint Supplies 1 157 l 0 1 0 ! 0 1 0 1 0
Supplies TOTAL l 234 I 148 I 0! 0 .! 0 I 0
4382 Equipment Repair & Maint ! 0 I 0 1 1,000 I 0 ! 1,000 ( 1,000
4387 Traffic Signals Maint 1 0 ! 32 I 2,500 ( 675 1 0 1 0
4388 Electrical Repairs i 0 i 52 i 1,000 I 0 I 1,500 ! 1,500
1 I !
Repair Rental & Maint TOTAL I 0 1 84 ! 4,500 1 675 ! 2,500 I 2,500
4400 Other Contractual Service 1 902 I 450 l 1,500 ! 0 ! 0 ! 0
( l 1 ! I l
Other Contractual Sery TOTAL I 902 1 450 ( 1,500 ( 0 ( 0 ! 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 69
1998 BUDGET
1997 1998 1998
Object code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4443 Multi-use Hourly Charges 2,756 2,896 0 I 0 0 0
Central Garage Rentals TOTAL I 2,756 2,896 0 I 0 0 0
4481 Electric Service I 129,028 107,011 133,000 94,217 4 131,500 131,500
Utilities TOTAL 129,028 107,011 133,000 94,217 131,500 I 131,500
STREET LIGHTING TOTAL I 136,610 I 113,664 I 139,000 94,893 134,000 134,000
Division: Park Grounds Maintenance
Budget Code: 449
Program No: 2801, 2817, 2951 '
PROFILE
This division provides basic park turf maintenance including mowing, fertilizing, weed control, seeding and
aerating. It also provides miscellaneous grounds maintenance such as node, streetscape and flower
maintenance, litter picking, trash hauling and administration of the Adopt- A- Park/Trail/Street program. i
D E P A R T L4 E N! A GOALS
• Maintain 350 acres of manicured turf areas with efficient mowing and trimming program. Normal
mowing cycle is once every 7 -10 days. t
• Supplement Hennepin County mowing of Brookdale area to ensure safety and enhance aesthetics.
• Upgrade and re -chip wood chip trails.
• Pursue participants for Adopt- A- Park/Trail/Street program and maintain current volunteers.
• Continue replacement (six per year) of wood picnic tables with maintenance -free aluminum units and
litter receptacles with recycled plastic lumber units.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4220 Operating Supplies $9,000
Includes general operating supplies as well as continuing replacement of 6 picnic tables, 2
trimmer/brush cutters and 6 litter receptacles per year.
4230 Repair & Maintenance Supplies $1,500
Generally, the cost of supplies to repair the various irrigation systems in the parks and the
69th Avenue parkway.
4400 Other Contractual Services $3,000
Includes the cost of the City's ongoing contract with the University of Minnesota for goose
removal from parks. Also includes the cost of rental coveralls as needed as requested in
accordance with labor contracts.
4531 Special Assessments on Land $17,000
A portion of the cost of street improvements in 1997 adjacent to Orchard Lane Park were
specially assessed against the park as part of the Orchard Lane West Project. The $17,000
is a one -time payment in full of those assessments.
PERSONNEL LEVELS
Number Position
2 Maintenance II
1.80 Seasonal Part-Time '
CAPITAL OUTLAY
' Item Anticipated Units Cost(s) Use /need
purchase date
' Disc mower 4/98 1 $7,150 Used for cutting grass & weeds in
rough areas. Would replace old
' flail mower and old boom
mower.
Overseeder 3/98 1 $7,780 Renovate turf at ice & hockey
rink sites, also athletic fields..
Would replace two small
overseeders for greater
' efficiency.
Mulcher kit 3/98 1 $1,450 Would eliminate double mowing,
can be used to eliminate leaf
pickup and disposal, reduces
fertilizer use by returning
nutrients to the soil..
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 70
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV PARKS GROUND MAINT 449
4100 Wages Regular Employees 70,848 58,700 67,800 50,134 69,848 69,848
4112 Overtime Regular Employee 370 145 0 0 0 0
4130 Wages Part-time Employees 19,797 16,676 27,398 18,420 28,220 28,220
4131 Overtime of Part-Lime Emp 29 o 0 13 0 0
4133 Vacation Pay 5,511 0 I 0 I 3,471 0 I 0
4134 Holiday Pay I 3,004 I 0 I 0 1,026 0 0
41.35 Sick Leave Pay I 3,482 0 0 1,395 0 0
Salaries and Wages TOTAL 103,041 I 75,522 95,198 74,459 98,068 98,068
4141 PERA Basic Plan 555 0 I 0 i 0 i 0 i 0
4142 PERA Coordinated Plan 3,496 2,636 4,265 2,510 5,080 5,080
4146 FICA I 7,228 5,629 7,283 5,589 I 7,502 7,502
4150 Employee Benefits C) 0 0 4,287 8,640 8,640
4151 Health Insurance I 15,499 8,519 8,640 1,441 0 0
41.52 Life Insurance 112 I 59 44 9 44 44
4153 Dental Insurance 683 434 360 78 0 0
4154 Workers Comp Insurance i 3,316 i 1,707 2,113 1,576 1,922 1,922
Fringe Benefits TOTAL i 30,889 i 18,985 I 22,705 15,491 23,188 I 23,188
4220 Operating Supplies 2,601 5,351 9,350 5,051 9,000 9,000
4225 Shop Supplies 271 I 0 I 0 I 0 I 0 I 0
4226 Chemical Products 5,909 0 4,000 503 2,000 2,000
M M M i n M M M
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 71
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4227 Safety Supplies 73 0 1 680 1,250 1,250
4230 Repair & Maint Supplies ( 3,052 1,618 I 2,000 1,077 1,500 1,500
4233 Building Repair Supplies 0 676 0 0 0 0
4234 Street Maint Materials 246 i 99 I 0 I 0 I 0( 0
4235 Landscaping Materials i 13,607 i 1.6,666 i 18,000 i 13,669 i 17,000 i 17,000
4236 Signs & Striping Materials 153 0 I 0 0 0) 0
4240 Small Tools 0 0 I 1,600 329 0 0
4246 Trailway Repair Supplies 0 I 563 ( 0 0 0 I 0
4247 Park Courts Repair Supply 3,075 ( 0 2,000 0 0 ( 0
Supplies TOTAL I 28,986 I 24,973 I 37,950 I 21,309 30,750 30,750
4310 Professional Services 1,225 ` 2,833 0 0 0 I _ 0
Consulting TOTAL 1,225 2,833 I 0 0 ( 0 0
4380 Repair & Maint Contract 340 529 I 0 0 0 0
4385 Landscaping Services I 0 I 0 600 570 ' 1,000 1,000
4386 Communication Systems ( 0 0 500 252 0 0
4388 Electrical Repairs 292 4,985 500 0 0 0
4393 Equipment Rentals 202 53 500 0 500 500
Repair Rental & Maint TOTAL 4 834 5,567 ` 2,100 822 1,500 1,500
4400 Other Contractual Service 6,402 2,000 3,000 395 3,000 3,000
4413 Dues & Subscriptions I 0 0 0 35 ( 0 0
czzr OF Bn000LYm cEmrou
MANAGER nucoMo B000Er WoaoSuuor BY oznzSIom
Page 72
zeyu 0000ur
1997 zysn
Object code & Description zoys zyyo aooPrEo AS OF ooez zy»«
Division �Code ~&~ Description
~�~ ~~~~ acrouL ~~~~ ~~�~ �~~~a0000r�~~� ~~ 0 e/31/97 eE0oESrmo aE
4414 Liocosca Taxes, a Fees n lo
0 _�__-_- 0 �0
Other Contractual Sery zoraL ' 6.402 z s 440 3,000 3,000
ouuo Fuel Charges 7,550 7 7,542 5,909 7.259 7,25e
4441 Fixed Charges 77.017 122 46,763 32,752 53 53,106
4442 Repair & Maiot Charges ss 45 51,548 20,994 52 s2.137
4443 Multi-use Hourly Charges u'oao 6 47.234 5,725 o o
4444 Replacement Charges __—__L, __--� __--_---- -------�l ' » »
Central Gar-age Rentals TOTAL 133,523 219 zss,oe/ ss 112,502 112,502
4484 water Service 1 1 u o o o
44e7 Solid Waste Disposal 6 �i ___--__--� ___—_-----� -------� ---------- »
ntilitieo zozaL 1 1 o o o o
«ssz Special Asoeaameuta �
o n 17 17,080 17 17,000
4552 Other Equipment n o 11,250 9,159 n o
4553 Mobile Equipment u o 7
I,250 3,526 16,38!0 _—_�16,380
Capital Outlays TOTAL o n 35 zo s»,aoo 33,380 �
paoua Goonmo mazmr rVraL | 306,743 | 351,198 / |
. . � | 207, 717 | 302, 388 | 302,388
!
�
N�N�0
�~~~~ M M M U���� 0M M
' Division: Parks Facility Maintenance
Budget Code: 450
' Program No: 2802, 2846
PROFILE
This division provides maintenance and repair of playground equipment, 16 ark shelter buildings, picnic
Y2�s ' P g, p c
shelters, irrigation sprinklers, bleachers, benches, and restroom and dumpster enclosures to ensure safe,
clean, and accessible park buildings and equipment. It also includes gas and electric service to shelters and
park lights, collection of refuse and rental/service charges for portable restroom facilities.
' DEPARTMENTAL GOALS
• Continue weekly summertime safety and maintenance inspections of playgrounds and shelter buildings
' to insure high quality facilities.
• Replace deteriorated fascia and soffits on shelter buildings with maintenance -free materials.
• Repair /upgrade park signage as necessary.
PERSONNEL LEVELS
' Number Position
3 Maintenance 11
.77 Seasonal Part-Time
SPECIFIC EXPENDITURE ODE DETAIL
Object
Number Explanation Amount
4220 Operating Supplies $5,000
Includes general operating supplies such as playground repair supplies, chains, swings,
benches, etc.
4230 Repair & Maintenance Supplies $2,000
Primarily the cost of stain & paint needed to clean up graffiti.
4233 Building Repair Supplies $8,000
The cost of various supplies such as lumber, shingles, doors, etc. for basic maintenance of
park shelter buildings. In the long -term park plan, some buildings have been identified for
' building replacement Others which have been identified for long -term removal will be kept
up with minor repairs until that removal occurs. This line item includes $5,000 for this
program of refurbishing park shelter buildings with new shingles, soffits, lights, etc.
' 4388 Electrical Repairs $5
Many buildings and trail lights have continuing operational and maintenance problems, and
should be on a continuing program of rewiring.
4400
Other Contractual Service $2
Costs include, for example, maintenance contracts on warming house furnaces; repairs to
various park facilities that cannot be accomplished by park maintenance staff, sewer service
cleaning, etc.
CAPITAL OUTLAY
Item '
Anticipated Units Cost(s) Use /need
purchase date
Table saw & outfeed table 1/98 1 $2,650 Replace worn out unit. Used for
facility repair wood working '
projects, general wood working.
i
r
i
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 73
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV PARKS FACILITY MAINT 450
4100 Wages Regular Employees I 30,863 I 39,027 I 112,528 I 29,910 I 119,634 I 119,634
41.12 Overtime Regular Employee I 207 I 455 I 0 I 95 I 0 I 0
4130 Wages Part -time Employees { 9,618 { 6,901 { 11,685 { 5,982 I 12,035 I 12,035
41_33 Vacation Pay I 7,795 I 17,067 I 0 I 5,698 I 0 I 0
41_34 Holiday Pay I 5,664 I 10,389 I 0 I 2,348 { 0( 0
4135 Sick Leave Pay I 4,084 I 10,184 0 I 1,113 I 0 I 0
I
4136 Jury Duty Pay I 0 308 0 0 0 0
Salaries and Wages TOTAL I 58,229 I 84,331 I 124,213 I 45,145 I 131,669 I 131,669
4141. PERA Basic Plan I 211 I 0 I 0{ 0{ 0{ 0
4142 PERA Coordinated Plan I 1,982 I 3,301 I 5,632 I 1,755 I 6,820 I 6,820
4146 FICA I 3,971 I 5,911 I 9,617 { 3,498 { 10,073 I 10,073
4150 Employee Benefits I 0 I 0 I 0 I 5,231 I 11,760 I 11,760
I I I I
41.51 Health Insurance 2,128 5 680 9 340
I � 1 139
o 0
I I �
I I
4152 Life Insurance I 15 I 39 I 66 I 9 I 66 I 66
i I I
I
I
4153 Dental Insurance I 101 I 290 I 734 I 92 I O I 0
I I I I I l
4154 Workers Comp Insurance { 1,571 { 1,923 I 3,528 I 1,051 I 3,293 I 3,293
Fringe Benefits TOTAL I 9,979 I 17,143 I 28,917 I 12,774 I 32,012 I 32,012
4220 Operating Supplies I 6,177 I 2,812 I 11,000 I 1,414 I 5,000 I 5,000
4225 Shop Supplies I 119 I 0 I 0 I 0 I 0 I 0
4226 Chemical Products I 31 { 602 I 0 I 0 I 0 I 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 74
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4227 Safety supplies i 70 f 5 i 0 1 0 1 0 1
4230 Repair & Maint Supplies ( ( I
P� PP i 104 i 2,399 ' 2,000 ( 1,015 I 2,000 ( 2,000
4233 Building Repair Supplies ( 730 ( 2,692 I 4,200 ( 649 ( 8,000 ( 8,000
I 1
4234 Street Maint Materials i 383 i 0 i 0 i 0 i 0 i 0
4236 Signs & Striping Materials i 0 i 108 i 0 I 0 i 0 i 0
4240 Small Tools i _ 806 i 685 i 0 ( 0 ( 1,000 ( 1,000
Supplies TOTAL i - - - - - 8 -422 i - - - - - 9 - 304 i - - - - 17 -200 i - -- - 3,079 I - - - -16 -000 I - -- 16,000
- - - --
4322 Telephone Services I 5,479 ( 1,512 ( 0 ( 1,793 I 3,000 I 3,000
I I
I I I
Communications TOTAL ( 5,479 I 1,512 I 0 I 1,793 ( 3,000 ( 3,000
4382 Equipment Repair & Maint i i 0 i 0( 374 I 0 1 0
4386 Communication Systems ( 481 I 505 I 0 I 126 I 500 ( 500
I I
4388 Electrical Repairs ( _ 0 ( 113 ( 6,500 ( 1,239 I 5,000 I 5,000
I I
Repair Rental & Maint TOTAL ( 481 I 617 I 6,500 ( 1,739 I 5,500 ( 5,500
4400 Other Contractua Service ( 1,268 ( 976 I 5,000 ( 2,872 I 2,500 I 2,500
441.1 Conferences and Schools 0 I 1 I
I I 0 1 D I 0 1 100 I 100
I I I I
Other Contractual Sery TOTAL ( 1,268 976 ( 5,000 ( 2,872 ( 2,600 ( 2,600
4442 Repair & Maint Charges ( 912 ( 492 � p p i i �
i I I o
4443 Multi -use Hourly Charges ( 4,437 ( 3,932 ( 0 I 34,557 ( 0 0
I I I I I
Central Garage Rentals TOTAL I 5,349 I 4,424 ( 0 I 34,557 ( 0 I 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 75
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4481 Electric Service { 23,840 { 24,734 { 26,500 { 18,342 { 25,500 { 25,500
4482 Gas Service { 7,376 { 8,887 8,900 { 6,483 { 8,750 { 8,750
4484 Water Service { 687 { 1,445 { 2,400 { 1,934 3,200 { 3,200
4485 Sanitary Sewer Service { 2,079 2,170 { 3,000 { 1,673 { 2,500 { 2,500
{ { { { {
4486 Hazardous Waste Disposal { 173 0 0 0 0 0
4487 Solid Waste Disposal { 27,738 { 24,873 { 28,000 { 14,367 { 25,000 { 25,000
4488 Storm Water Drainage { 15,434 { 16,370 { 17,000 { 12,628 { 17,500 { 17,500
Utilities TOTAL { 77,327 78,480 { 85,800 { 55,427 { 82,450 { 82,450
4530 Other Improvements { 1,787 { 0 { 0 { 0 { 2,650 { 2,650
4552 Other Equipment { 0 ( 2,430 { 0 { 0 { 0 0
Capital Outlays TOTAL I 1,787 { 2,430 0 { 0 { 2,650 { 2,650
PARKS FACILITY MAINT TOTAL { 168,322 I 199,218 { 267,630 { 157,386 { 275,881 { 275,881
Division: Maintenance for
Recreation Programs
Budget Code: 451
Program No: 2903, 2904, 2910, 2914, 2947 '
PROFILE
This division provides support services for specific recreation programs. These programs include athletic
field maintenance, tennis court maintenance, summer programs, broomball, puppet wagon, Tuesdays in the
Park and the City Band. '
This division maintains 6 baseball fields, 24 softball fields, and 16 tennis courts.
DEPARTMENTAL GOALS
• Mow 30 softball/baseball fields once every 5 -7 days.
• Broom and line 30 softball/baseball fields fives days per week during the summer. ,
• Maintain high level of support for recreation programs.
• Survey condition of tennis courts and repair as needed.
• Provide transportation of Community Band equipment
• Replace two wood bleachers with maintenance -free aluminum units. i
PERSONNEL LEVELS '
Number Position
1 Maintenance II
CAPITAL OUTLAY ,
Item Anticipated Units Cost(s) Use /need
purchase date
Aluminum bleachers 3/98 2 $5,000 Seating for various park events.
Replacement for aging wood and
steel units. Lower maintenance
and increased safety.
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 76
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
---- -------- - - - - --
---- ---- - - - - -- -------- - - - - -- ------- - - - - -- -------- - - - - -- ---- ---- - - - - --
DIV MAINT RECREATION PROGS 451
4100 Wages Regular Employees 28,460 31,416 33,464 25,491 34,475 34,475
4112 Overtime Regular Employee , 1,344 1,182 2,885 223 2,972 2,972
4130 Wages Part -time Employees I 4,799 3,253 I 0 1,472 0 0
4133 Vacation Pay 0 I 0 I 0 1,146 0 0
4134 Holiday Pay I 0 I 0( 0 I 641 0 0
4135 Sick Leave Pay 0 0 0 537 0 0
Salaries and Wages TOTAL 34,603 I 35,851 36,349 29,510 37,447 37,447
4141 PERA Basic Plan I 221 0 I 0 I 0 0 0
4142 PERA Coordinated Plan I 1,243 I 1,460 1,628 1,256 1,940 1,940
4146 FICA ( 2,389 2,639 2,781 ( 2,138 2,865 2,865
4150 Employee Benefits 0 0 ( 0 1,544 3,720 3,720
4151 Health Insurance 1,330 ( 3,550 I 2,600 506 ( 0 0
4152 Life Insurance 10 24 I 22 4 22 22
4153 Dental Insurance 63 I 181 360 50 0 0
4154 Workers Comp Insurance 1,289 887 786 ( 660 715 715
Fringe Benefits TOTAL ) 6,545 8,741 8,177 6,157 4 9,262 9,262
4220 Operating Supplies I 1,057 2,006 0 0 0 0
4235 Landscaping Materials 0 320 ( 0 0 0 0
4244 Athletic. Field Supplies I 4,741 4,461 4,500 3,015 4,500 4,500
4247 Park Courts Repair Supply 0 988 4,000 I 87 5,000 I 5,000
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 77
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
Supplies TOTAL I 5,798 7,774 I 8,500 I 3,103 I 9,500 I 9,500
4380 Repair & Maint Contract I 1,100 I 0 i 0 0 0 i 0
4388 Electrical Repairs 418 0 0 0 0 0
Repair Rental & Maint TOTAL I 1,518 0 0 1 0 I 0 1 0
4400 Other Contractual Service I 1,500 0 0 0 0
Other Contractual Sery TOTAL I 1,500 I 0 I 0 1 0 0 0
4443 Multi. -use Hourly Charges I 14,335 I 4,777 I 0 1 0 1 0 I 0
Central Garage Rentals TOTAL I 14,335 I 4,777 I 0 1 0 1 0 0
4530 Other Improvements I 6,035 I 6,544 I 0 1 0 i 0 i 0
4552 Other Equipment i 0 i 0 i 0 1 0 1 5,000 I 5,000
4560 Construction Contracts I 0 I 0 1 0 i 2,425 0 0
Capital Outlays TOTAL I 6,035 6,544 I 0 I 2,425 I 5,000 I 5,000
MAINT RECREATION PROGS TOTAL I 70,333 I 63,688 I 53,026 I 41,194 I
1,194 61,209 61,209
' Division: Forestry
Budget Code: 452
' Program No: 2308, 2514, 2515, 2863, 2864, 2871, 2891, 2895
PROFILE
' This division provides for the maintenance and reforestation of trees in arks boulevards and other public
P � p
lands. It also provides for the operation of the Diseased Tree Program and programs targeted for residential
' properties. Finally, it provides for the administration of the City's noxious weed eradication program, and
grass and weed cutting on freeway excess right of way.
t
DEPARTMENTAL GOALS
' Continue with annual park and boulevard reforestation replacement plan for trees damaged by accident
or disease.
• Continue reviewal of tree care policy to better care for the urban forest.
' Continue to provide up to 30 tree replacement coupons through the Residential Reforestation Program
to assist property owners in replacing trees lost to disease.
• Maintain the standards of a Tree City USA community.
' Work throughout the community to maintain the Diseased Tree Program.
• Provide boulevard and storm damage tree trimming as necessary.
• Continue to administer the noxious weed program in a fair manner, and to improve the appearance of
excess freeway right of way by providing for periodic mowing.
' SPECIFIC EXPENDITURE CODE DETAIL
Object
' Number Explanation Amount
4235 Landscaping Materials $4,000
' The cost of replacement trees in the parks and City - maintained boulevards, plus the cost of
the Residential Reforestation $50 tree coupon program.
' 4400 Other Contractual Services $3,000
The cost of contractual weed and grass cutting, primarily on excess freeway right of way and
other locations for which the City does not own the specialized equipment needed and which
would not be cost - effective to purchase.
'
PERSONNEL LEVELS
' Number Position
1 Maintenance II
CAPITAL OUTLAY
' Item Anticipated Units Cost(s) Use /need
purchase date
' No major equipment purchases
planned.
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 78
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV FORESTRY 452 I - - - --- ______ i i I _____________
41.00 Wages Regular Employees 38,508 46,283 I 67,190 35,404 69,219 69,219
4112 Overtime Regular Employee i 323 i 785 i 0 1,439 0 0
4130 Wages Part-time Employees i 5,866 i 4,190 i 0 I 8,781 0 I 0
4131 Overtime of Part-time Emp 25 o 0 I 72 0 I 0
4133 Vacation Pay 0 0 0 I 3,535 0 0
4134 Holiday Pay 0 I 0 0 I 1,026 I 0 I 0
4135 Sick Leave Pay - 0 I 0 0 2,453 0 0
Salaries and Wages TOTAL I 44,722 51,259 67,190 52,709 69,219 69,219
4141 PERA Basic Plan 232 i 0 0 i 0 i 0 0
4142 PERA Coordinated Plan I 1,643 2,109 3,010 1,965 3,586 3,586
4146 FICA
3,155 I 3,834 I 5,140 I 4,020 I 5,295 I 5,295
4150 Employee Benefits 0 I o 0 I 3,687 8,040 8,040
4151 Health Insurance 1,305 3,444 7,100 I 813 0 I 0
4152 Life Insurance 9 23 44 5 44 44
4153 Dental Insurance 65 180 187 34 0 0
4154 Workers Comp Insurance 2,108 1,722 2,620 1,529 2,395 2,395
Fringe Benefits TOTAL 8,516 11,312 18,101 12,054 19,360 19,360
4220 Operating Supplies I 250 21 I 0 -143 250 250
4225 Shop Supplies 90 0 0 0 0 0
4227 Safety Supplies
105 0 I 0 0 0 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 79
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4230 Repair & Maint Supplies I 106 0 0 0 0 0
4235 Landscaping Materials 5,160 744 4,000 2,398 4,000 4,000
4240 Small Tools I 0 I 263 0 0 0 0
Supplies TOTAL I 5,712 I 1,029 4,000 I 2,254 4,250 4,250
4310 Professional Services 6,337 i 4,483 i 0 i 0 i 0 i 0
Consulting TOTAL 6,337 4,483 0 I 0 0 0
4334 Use of Personal Auto I 0 3 I 0( 0 i 0 i 0
4351 Legal Notice Publication ( 17 19 0 I 24 0 0
Communications TOTAL 17 21 I 0 24 0 0
.4380 Repair & Maint Contract 0 I O I 3,000 5,058 0 0
4385 Landscaping Services 0 422 0 I 0 0 I 0
Repair Rental & Maint TOTAL I 0 I 422 3,000 5,058 0 0
4400 Other Contractual Service 2,136 1,450 0 6,748 3,000 3,000
4411 Conferences and Schools 64 80 I 0 30 0 I 0
4413 Dues & Subscriptions 10 I 25 0 0 I 0 I 0
4414 Licenses, Taxes, & Fees 0 0 I 0 14 0 I 0
4427 Tree Removal Contract 10,512 10,755 11,000 4,669 11,000 11,000
Other Contractual Sery TOTAL I 12,722 12,310 11,000 11,460 I 14,000 14,000
4443 Multi -use Hourly Charges I 16,921 16,698 I 0 I 0 I 0 ( 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 80
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4444 Replacement Charges 6,585 0 0 0 0 I 0
Central Garage Rentals TOTAL 23,506 16,698 0 I 0 I 0 I 0
4487 Solid Waste Disposal q 0 0 6,427 0 0
Utilities TOTAL
0 I 0 0 I 6,427 0 I 0
4552 Other Equipment 0 I 0 575 0 0 I 0
Capital Outlays TOTAL 0 0 I 575 0 I 0 I 0
FORESTRY TOTAL
101,532 97,532 103,866 89,987 106,829 106,829
Division: Work for the Golf Course
Budget Code: 453
' Program No: 2947
PROFILE
' This division provides support for golf course facilities maintenance including tchin and paving,
g P g P g,
infrastructure maintenance, tree planting and trimming, signage and striping.
DEPARTMENTAL GOALS
' Continue to provide high level of support as required b golf course. Past assistance has included cart path
by p
patching and sealcoating, bridge repair, parking lot repair.
PERSONNEL LEVELS
' None listed.
' CAPITAL T
OU LAY
' Item Anticipated Units Cost(s) Use /need
purchase date
No major equipment purchases
planned.
Division: Ice and Hockey Rinks
Budget Code: 454
Program No: 2901
PROFILE
This division provides for the maintenance of ice and hockey rinks. It also includes ice making and
maintenance, site preparation and maintenance, and the maintenance of related facilities.
This division maintains 13 general skating rinks and 6 hockey rinks.
DEPARTMENTAL GOALS
• Provide maintenance for 6 hockey rinks and 13 pleasure rinks. ,
• Continue to provide customers with high quality service.
• Continue to replace wood catwalks with rubber belting.
PERSONNEL LEVELS
N
umber Position
2 Maintenance II
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date. '
None requested.
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 81
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV ICE & HOCKEY RINKS 454
4100 Wages Regular Employees 38,313 37,557 4 66,928 27,947 68,950 68,950
4112 Overtime Regular Employee I 2,963 2,672 3,005 1,650 3,096 3,096
4130 Wages Part-time Employees 1,151 I 1,597 0 393 0 I 0
4133 Vacation Pay 0 I 0 0 I 2,653 0 I 0
4134 Holiday Pay I 0 I 0 I 0 1,154 0 0
4135 Sick Leave Pay 0 0 0 1,290 0 1 0
Salaries and Wages TOTAL 42,426 41,826 69,933 35,087 72,046 72,046
4141 PERA Basic Plan 139 0 I 0 I 0 I 0 0
4142 PERA Coordinated Plan 1,791 1,802 3,133 I 1,554 3,732 3,732
4146 FICA I 3,018 3,088 5,350 2,760 5,511 I 5,511
4150 Employee Benefits I 0 0 I 0 3,687 8,040 8,040
41.51 Health Insurance 1,064 2,840 I 7,100 761 0 0
4152 Life Insurance 8 I 20 44 5 I 44 44
4153 Dental Insurance I 51 145 187 31 0 0
4154 Workers Comp Insurance 1,376 1,045 I 1,530 791 1,392 1,392
Fringe Benefits TOTAL 7,446 I 8,940 I 17,344 9,590 18,719 18,719
4220 Operating Supplies I 1,443 409 0 0 0 0
4230 Repair & Maint Supplies 132 58 I 500 I 459 3,000 I 3,000
4244 Athletic Field Supplies 2,412 2,699 3,000 1,676 0 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 82
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
Supplies TOTAL I 3,986 I 3,166 ' 3,500 1 2,135 I 3,000 I 3,000
-- - - - - -- f j I f f
4380 Repair & Maint Contract o 1,291 o o o o
4382 Equipment Repair & Maint I 0 1 0 1 0 I 58 I 0 1 0
4388 Electrical Repairs I 0 1 2,293 I 0 1 280 I 0 I 0
Repair Rental & Maint TOTAL 0 1 3,585 I 0( 338 I 0 1 0
4443 Multi -use Hourly Charges I 1,582 I 3,507 I 0 1 0 1 0 1 0
I I I I I I
Central Garage Rentals TOTAL I 1,582 I 3,507 I 0 1 0 1 0 1 0
ICE & HOCKEY RINKS TOTAL I 55,441 I 61,023 I 90,777 I 47,151 I 93,765 I 93,765
Division: Recreation Administration
Budget Code: 460
' Program No: 5001
PROFILE
Recreation Administration oversees recreation activities for reschoolers grade school age children, p , gr g n, teens,
adults, and seniors. We provide the opportunity for all ages to participate in recreational activities.
This unit provides for the development and implementation of organized recreational activities. The 1998
budget further separates the administrative overhead out from individual programs when compared to the
' 1997 budget. Expenditure allocations for operating supplies, postage, advertising and printing are now, for
the most part, accounted for in this division.
DEPARTMENTAL GOALS
' Through administrative oversight, develop, maintain and evaluate recreational programs and
activities that meet the needs of citizens and oversee divisional goals.
• Initiate an on -going assessment process to determine community needs and resources.
• To make maximum use of community resources to provide recreational activities for all community
residents.
• Enhance marketing efforts (including a customer service component) to attract additional
' participants.
Investigate the feasibility of providing for payment by credit card and/or registration by fax to
improve ease of program registration.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
' 4130 Part -Time $56,500
Provides for four part-time secretaries to develop flyers, program materials, register
customers for classes, sell merchandise and concessions, answer phones and admit pool
' users.
4220 Operating Supplies $8,000
Operating supply allocations have been split between Recreation Administration and
Community Center. The total operating supplies allocations for the Division have been
reduced by over $3,500 for 1998.
' 4321 Postage g $7,000
Covers the cost of youth groups delivering brochures, plus postage for requested brochures
' sent to customers on the mailing list. As the list of requested brochures remains strong an
additional $1,000 has been requested over the 1997 allocation of $6,000.
' 4340 Advertising $5,000
Cost of advertising Community Center and recreation programs in local newspapers, cable
television and other media. This allocation has been increased $850 for 1998 and has been
' moved from Community Center to Recreation Administration.
4350 Printing $13,000
Cost of printing the course brochure. Allocation has been increased $1,500 for 1998 to '
provide for brochure improvements and specialized program fliers.
4382 Equipment Repair $13,000 ,
Maintenance and service agreements for office equipment, exercise equipment and
recreational equipment. The total equipment repair allocations for the Division have been
reduced by over $1,000 for 1998.
4393 Equipment Rentals $5,000
Leased copier to print flyers not only for the recreation division, but for other city '
departments. This machine will print over 1,000,000 copies in a year.
4397 LOGIS Charges $14,781 '
Cost of support and upgrades for our computerized registration and facilities reservations
programs.
PERSONNEL LEVELS
Number Position
1 Recreation Director
Program Supervisors '
1 Secretary
CAPITA L OUTLAY
Item Anticipated Units Cost(s) Use /need ,
purchase date
Computer Stations 1/5/98 2 $5,200 To effective) use our Class
Y '
registration and facility booking
software.
e
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 83
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
- - - - -- -------- - - - - -- -------- - - - - --
DIV RECREATION ADMIN 460
41.00 Wages Regular Employees 0 0 229,610 115,232 232,590 232,590
4130 Wages Part -time Employees 0 I 0 53,000 35,520 59,000 56,500
4133 Vacation Pay 0 I 0 0 9,613 0 0
4134 Holiday Pay 0 0 0 4,433 0 I 0
4135 Sick Leave Pay I 0 I 0 I 0 I 1,888 0 ( 0
Salaries and Wages TOTAL 0 I 0 282,610 166,686 291,590 289,090
4142 PERA Coordinated Plan 0 0 12,840 I 7,448 15,104 14,975
4146 FICA I 0 0 I 21,926 14,525 I 22,307 I 22,115
4150 Employee Benefits 0 I 0 I 0 I 10,575 19,200 19,200
4151 Health Insurance I 0 0 14,900 I 2,202 0 0
4152 Life Insurance 0 0 I 110 ( 18 110 110
4153 Dental Insurance I 0 0 ( 748 ( 138 0 0
4154 Workers Comp Insurance 0 0 I 3,975 2,787 ( 3,611 3,604
4156 Unemployment Compensation
0
0
0
130 i p i 0
4158 Disability Insurance - 0 0 I 326 -12 305 { 305
Fringe Benefits TOTAL 0 I 0 54,825 37,810 60,637 60,309
4210 Office Supplies 0 0 I 12,800 3,384 7,000 7,000
4220 Operating Supplies 0 0 0 1,335 8,000 8,000
4227 Safety Supplies 0 0 I 1,000 0 500 500
4230 Repair & Maint Supplies 0 ( 0 0 332 2,000 2,000
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 84
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
Supplies TOTAL 0 0 13,800 5,051 17,500 17,500
4310 Professional Services 0 0 0 75 0 0
' 0 0 I
Consulting TOTAL 0 I � � 75 O I 0
4321 Postage 0 I 0 6,000 2,398 7,000 7,000
4334 Use of Personal Auto 0 0 300 102 300 300
4340 Advertising 0 O I O I O I 5,000 5,000
4341 Employment Advertising 0 I O I 600 420 750 750
4350 Printing n 0 I 11,500 I 6,485 ( 13,000 13,000
Communications TOTAL 0 ( 0 18,400 9,404 26,050 26,050
4382 Equipment Repair & Maint 0 0 I 10,000 3,139 13,000 13,000
4389 Maintenance Contracts i 0 i 0 i 0 519 1,000 1,000
4393 Equipment Rentals i 0 0 i 4,000 3,755 5,000 5,000
4397 Logis Charges i 0 i 0 i 10,323 5,160 14,781 14,781
Repair Rental & Maint TOTAL ! 0 0 I 24,323 12,573 33,781 33,781
4404 Collection Fees I 0 0 0 80 0 0
4411 Conferences and Schools 0 f 0 I 500 308 1,000 1,000
441.3 Dues & Subscriptions 0 0 600 ( 580 700 700
Other Contractual Sery TOTAL 0 0 1,100 969 1,700 1,700
4440 Fuel. Charges i o i 0 i o
93 0 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 85
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4441 Fixed Charges 0 I 0 I 0 496 0 0
4442 Repair & Maint Charges 0 0 I 0 558 0 0-
4443 Multi -use Hourly Charges 0 I 0 I 143 0 0 I 0
Central Garage Rentals TOTAL 0 0 143 1,147 ) 0 0
4548 Computer Equipment 0 I 0 0 0 0 5,200
4551 Office Furniture & Equip I 0 I 0 1,500 I 1,105 5,200 0
4552 Other Equipment - 0 0 ( 0 I 2,720 800 0
Capital Outlays TOTAL I 0 I 0 ( 1,500 3,825 6,000 5,200
RECREATION ADMIN TOTAL I 0 0 I 396,701 237,540 I 437,258 I 433,630
I
Division: Adult Recreation '
Budget Code: 461
Program No: 5101 5103, 5105 5107 5109 5121 5123 5125 5126 5127 5129 ,
5131, 5135
PROFILE
This unit provides for recreation programs for adults. These programs reflect their full cost, including
administration. '
Programs under adult programs include basketball, broomball, softball leagues and tournaments (Dudley
Classic), volleyball, exercise classes, senior activities, pottery, dance, etc. Eleven thousand adults
participate in these programs.
With the exception of senior ro ams all adult programs will P �' p gr I charge fees sufficient to cover operating
P g
costs, plus a small share of overhead expenses. Fee increases will continue to be implemented to achieve
this goal. However, it should be noted that many senior activities remain at very low or no cost.
DEPARTMENTAL GOALS
I
Provide a balance of activities to
meet varied interest and skill levels.
• Continue
to cooperate p rate with school distracts to maximize facility usage and supervision.
• Maintain 90% of prior year's registrations while increasing revenues.
• Continue expenditure reductions that do not compromise the quality of programs.
• Continue marketing efforts (including a customer service component) to attract additional participants.
SPECIFIC EXPENDITURE C ODE DETAIL
Object
Number Explanation Amount
4112 Overtime $7,424
Parks maintenance crews provide field preparation and grooming for weekend tournaments.
4130 Part -Time $63,194
Includes Dudley oftball tournament workers, s, field attendants and scorekeepers for league
play, course instructors, senior citizen leader. Total number of part time employees varies
based on class and league registrations.
4220 Operating Supplies $38,025
Includes items such as softballs, basketballs, broomballs, volleyballs, clay and other
materials for
pottery classes, various supplies lies for senior a
P rY activities and tournament supplies
pplies
such as la ues and trophies.
P q P
4310 Professional Services $27
Includes MRPA registration fees for adult sports and additional insurance for the Dudley
tournament.
1
4318 Casual Labor $80,022
1 Includes casual employees who assist with the individual programs. Examples include:
field attendants, score keepers, game officials and program aides.
4416 Prizes $10,000
1 Cash prizes for the Dudley tournament.
4487 Solid Waste $2,000
Additional sanitation services for various tournaments.
1 PERSONNEL LEVELS
1 No full -time staff are currently allocated to this division.
i
1
1
1
1
1
i
1
1
1
1
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 86
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV ADULT RECREATION 461
4100 Wages Regular Employees i 39,606 i 41,398 i 1,875 ( 1,863 2,000 2,000
4112 Overtime Regular Employee i 14,283 i 10,910 i 9,340 11,418 7,424 7,424
4130 Wages Part -time Employees i 73,259 i 66,516 i 62,047 48,896 63,194 63,194
4131 Overtime of Part -time Emp i 1,701 i 0 i 500 486 500 500
4194 R c
e r Admin es Wa Benefit
5/ 92,948 100,327 0 I 0 0
I o
Salaries and Wages TOTAL 221,796 ( 219,151 73,762 62,664 73,118 73,118
4141 PERA Basic Plan I 37 i o I 0 I 0 I 0 � o
4142 PERA Coordinated Plan 3,130 ( 2,972 I 1,479 1,002 1,490 1,490
4143 PERA Police & Fire Plan I 451 372 0 377 0 0
4146 FICA i 9,516 8,806 7,388 4,491 I 5,446 5,446
4154 Workers Comp Insurance 6,250 4,747 I 1,966 972 754 754.
Fringe Benefits TOTAL ( 19,384 16,896 10,833 6,842 7,690 7,690
= _____ - - - --
__=_______
4220 Operating Supplies i 40,936 36,018 39,695 19,849 38,025 38,025
4230 Repair & Maint Supplies 0 i 52 0 i 0 0 i 0
4244 Athletic Field Supplies i _ 616 i 0 i 0 ' 32 0 ' 0
Supplies TOTAL i - - -- 41,552 i - - 36 -070 i - - -- 39_695 - -- 19,881 - -- 38_025 - - -- 38,025
4310 Professional Services 30,554 29,904 29,344 18,961 i 27,055 i 27,055
4318 Casual Labor 85,988 76,289 79,300 48,808 80,022 80,022
Consulting TOTAL 116,542 ( 106, -193 108,644 67,768 107,077 107,077
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 87
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
-- - - - - -- -------- - - - - -- -------- - - - - -- ------ -- - - - - --
4321. Postage 1,484 ( 533 865 73 880 880
4330 Transportation 3,120 3,088 5,000 1,762 6,000 6,000
4340 Advertising i 1,567 i 946 i 1,500 i 1,031 i 1,500 i 1,500
4341 Employment Advertising 0 I 0 0 I 43 0 0
4350 Printing I 170 0 I 200 0 200 200
Communications TOTAL
6,341 4,567 7,565 2,909 8,580 8,580
4382 Equipment Repair & Maint ( 0 I 196 ` 0 I 0 I 0 I 0
4388 Electrical Repairs i 0 1,659 0 0 0 0
4393 Equipment Rentals 0 0 I 500 414 0 0
Repair Rental & Maint TOTAL 0 I 1,855 500 414 0 I 0
4416 Prizes /Expense Reimb I 15,650 I 18,900 ( 15,500 I - 6,650 I 10,000 I 10,000
4430 Recreation Contr Service 15,633 14,088 I 0 I 0 I 0 0
Other Contractual Sery TOTAL ( 31,283 32,988 15,500 6,650 10,000 10,000
4443 Multi -use Hourly Charges 513 573 534 1,314 100 100
Central Garage Rentals TOTAL 513 573 534 1,314 100 100
4469 Liquor Liability Ins 0 I 0 0 0 1,000 1,000
Insurance TOTAL 0 0 ( 0 0 1,000 1,000
4485 Sanitary Sewer Service 659 0 I 0( 0 0 0
4487 Solid Waste Disposal 1,743 2,679 4,750 1,009 2,000 2,000
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 88
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
Utilities TOTAL 2,403 2,679 ( 4,750 ( 1,009 2,000 2,000
4840 Merchandise for Resale i 0 i 0 i 0 3,439 2,000 2,000
Cost. of Sales TOTAL 0 0 I 0 3,439 2,000 2,000
=
ADULT RECREATION TOTAL I 439,815 420,972 261,783 I 172,889 249,590 I 249,590
i
Division: Teen Programs
Budget Code: 462
Program No: 5201, 5205
PROFILE
' This unit provides for recreation programs for teens. These programs are funded through a combination of
user fees and general fund revenues.
' Dances have historically been the main activity under teen programs. Close to 2,000 teens attend the six
dances, which are generally held at North View Junior High. Summer conditioning is also a part of the teen
' program with 200+ teens participating in 1997.
Staff will evaluate the effectiveness of current programming efforts and suggest any alternatives that might
more fully meet the needs of teens.
DEPARTMENTAL GOAL
• Supervise six dances for junior high students.
• Increase attendance at dances by 10% (200 students).
• Assure a close working relationship between school districts and the City.
• Sponsor summer conditioning program with a goal of 100 participants.
• Investigate alternative programming for teens.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4112 Overtime $2,200
The cost of security provided by police officers.
4130 Part-Time $5120
The cost of chaperones, building monitors, coat checks for dances, and instructors and
monitors for summer conditioning. Actual expenditures for part time wages were
significantly higher in 1997 as participation in the Summer Conditioning program increased
by 100 %. As this registration was significantly higher than the past few years, both revenue
and expenditure estimates are based on an "average" registration for that program.
4310 Professional Services $2,000
The cost of disc jockeys to provide music for the dances.
1 PERSONNEL LEVELS
No full -time staff are currently allocated to this division.
1
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 89
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV TEEN PROGRAMS 462
4100 Wages Regular Employees I 1,124 I 715 I 0 I 205 I 0 I 0
4112 Overtime Regular Employee 1,277 958 2,160 658 I 2,200 2,200
4130 Wages Part-time Employees I 5,331 I 7,034 I 5,000 I 8,444 I 5,120 I 5,120
4131 Overtime of Part-time Emp i 0 i 0 i 0 1 165 I 0 1 0
4194 Recr Admin Wages/Benefit I 4,957 I 5,024 0 1 0 I 0 1 0
Salaries and Wages TOTAL I 12,689 I 13,731 I 7,160 I 9,473 I 7,320 I 7,320
4142 PERA Coordinated Plan I 56 I 32 I 0 1 9 1 0 1 0
4143 PERA Police & Fire Plan I 146 I 109 I 246 I 75 I 121 I 121
4146 FICA
498 I 598 I 633 682 I 551 I 551
4154 Workers Comp Insurance I 206 177 153 I 98 91 I 91
Fringe Benefits TOTAL I 906 I 917 1,032 I 864 I 763 I 763
4220 Operating Supplies I 1,061 I 1,346 500 I 1,424 I 500 I 500
Supplies TOTAL 1,061 I 1,346 I 500 I 1,424 I 500 I 500
4310 Professional Services I 2,150 1,500 I 2,400 i 950 i 2,000 I 2,000
4318 Casual Labor I 2,636 I 2,031 I 1,800 I 1,658 I 2,383 I 2,383
Consulting TOTAL I 4,786 I 3,531 4,200 2,608 I 4,383 I 4,383
4430 Recreation Contr Service I 1,184 705 I 0 0 1 0 0
Other Contractual Sery TOTAL I 1,184 1 705 I 0 1 0 I 0 I 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 90
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
- - -- - -------- - - - - -- -------- - - - - --
TEEN PROGRAMS TOTAL I 20,626 20,230 12,892 14,368 12,966 12,966
Division: You '
th Recreation
Budget Code: 463
Program No: 5303, 5305, 5307, 5309, 5312, 5314, 5316, 5323
PROFILE
This unit '
provides for recreation programs for youth. These programs are funded through a combination
of user fees and general fund revenues.
Activities under this division include gymnastics, wrestling, summer programs such as playground
supervision and the puppet wagon, various classes (dance, after school, holiday, specialty) and preschool.
In a typical year, more than 3,500 young people participate in these activities. This division also includes
after school programming coordinated with the four school districts serving Brooklyn Center.
DEPARTMENTAL
GOALS
• Provide affordable programs that meet the needs of youth. ,
• Increase program participation 5% in 1998.
• Work closely with local social service providers to ensure coordinated rograms for youth that do not
P
unnecessarily duplicate efforts.
• Continue to review and identify the changing needs of the community (i.e., socio- economic status and
disabilities).
• Enhance marketing efforts (including a customer service component) to attract additional participants.
• Continue to provide summer playground supervision and programming at area parks.
• Refocus use of puppet wagon to coordinate with events such as Entertainment in the Parks.
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation anation
— p Amount
4130 Part-Time $83,228
Includes instructors and leaders for youth programs, classes and activities, and after school
programs. Part time staff depends on the number of classes offered and, in the case of rink
attendants, weather. Six warming houses are staffed when rinks are open.
4220 Operating Supplies $13,450
Includes items such as materials for craft classes, playground program supplies such as balls,
bats and g ames.
PERSONNEL LEVELS
No full -time staff are currently allocated to this division.
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 91
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV YOUTH RECREATION 463
4100 Wages Regular Employees I 19,827 I 14,336 I 0 1 0 1 0 i 0
4130 Wages Part-time Employees I 54,006 I 70,912 I 83,155 I 61,741 I 86,228 I 83,228
4131 Overtime of Part-time Emp I 0 I 79 0 1 0 0
4194 Recr Admin Wages/Benefit I 33,213 I 35,815 0 I 0 I 0 1 0
Salaries and wages TOTAL I 107,046 I 121,142 I 83,155 I 61,742 I 86,228 I 83,228
41-42 PERA Coordinated Plan I 1,781 I 1,516 I 758 I 654 1,147 I 1,147
4146 FICA I 5,645 I 6,526 I 6,361 I 4,723 I 6,377 I 6,147
4154 Workers Comp Insurance I 2,511 I 1,524 I 2,146 I 730 I 926 I 926
Fringe Benefits TOTAL I 9,936 I 9,567 I 9,265 I 6,107 I 8,450 I 8,220
4220 Operating Supplies I 12,543 I 10,179 I 12,250 I 8,964 13,450 i 13,450
( I I I i Supplies TOTAL I 12,543 I 10,179 I 12,250 I 8,964 I 13,450 I 13,450
4310 Professional services I 138 I 1,285 I 1,794 I 154 I 1,494 I 1,494
4318 Casual Labor I 22,215 I 5,781 I 950 I 603 I 600 I 600
Consulting TOTAL I 22,353 I 7,067 1 2,744 I 757 I 2,094 2,094
4330 Transportation I 1,806 I 1,782 I 1,730 I 1,532 I 2,050 I 2,050
4334 Use of Personal Auto I 358 I 779 I 500 I 187 I 900 I 900
Communications TOTAL I 2,164 I 2,561 2,230 I 1,719 I 2,950 I 2,950
4430 Recreation Contr Service I 3,486 I 5,029 I 0 I 0 I 0 i 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 92
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
Other Contractual Sery TOTAL 3,486 5,029 0 I 0 I 0 I 0
4487 Solid Waste Disposal 0 70 0 I 0 I q I 0
Utilities TOTAL 0 70 0 0 i 0 i 0
YOUTH RECREATION TOTAL 157,528 155,615 I 109,644 79,289 113,172 109,942
ICI
Division: General Recreation
Budget Code: 464
Program No: 5401 5403 5405 5409, 5412 5416 5418 5421 5423
PROFILE
This unit provides for recreational activities not otherwise classified. These programs are funded by a
combination of general fund revenues and user fees.
' General Recreation Division programs include, tennis skiing, adaptive recreation and supervision
g, p costs
associated with the use of elementary schools and Northview Jr. High School. These classes and activities
are anticipated to attract more than 1,000 participants in 1997.
In addition to individual programs, Entertainment in the Park and skating rinks are also accounted for in this
division. Attendance for Entertainment in the Park, including Sunday in Central Park, was approximately
26,000 people, while 10,000+ skaters enjoyed the skating rinks.
DEPARTMENTAL GOALS
• Maintain 90% of prior year's registrations while increasing program revenues.
• Further identify the needs and interests of the community and develop programs accordingly.
• Provide a balance of activities for a variety of age groups, abilities, and interests.
' Investigate the potential of corporate sponsorship for Entertainment in the Parks activities.
SPECIFIC EXPENDITURE CODE DETAIL
Object
' Number Explanation Amount
4130 Part -Time $21,005
Class instructors, rink attendants, and ski trip leaders. Also, sound technicians for
' Entertainment in the Park.
4310 Professional Services $17,318
' Primarily our portion of building supervision costs associated with the use of elementary
schools and Northview Jr. High School to provide programming.
4406 Special Events $14
Entertainment groups for Entertainment in the Park and Sunday in Central Park fireworks.
PERSONNEL LEVELS
' No full -time staff are currently allocated to this division.
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 93
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV GENERAL RECREATION 464
4100 Wages Regular Employees 4,455 I 4,460 I 0 716 0 0
4112 Overtime Regular Employee I 0 I 133 0 787 0 0
4130 Wages Part-time Employees I 24,768 I 21,235 18,642 20,885 21,005 21,005
4131 Overtime of Part-time Emp i 89 55 200 228 200 200
4194 Recr Admin Wages/Benefit 26,769 24,997 I 0 I 0 I 0 I 0
Salaries and Wages TOTAL 56,081 50,879 18,842 22,617 21,205 21,205
4142 PERA Coordinated Plan 215 201 I 0 88 I 0 I 0
4143 PERA Police & Fire Plan 0 I 15 0 I 0 0 0
4146 FICA 2,242 1,970 1,942 1,600 I 1,623 1,623
4154 Workers Comp Insurance 965 708 604 363 266 266
Fringe Benefits TOTAL 3,422 I 2,895 2,546 2,051 1,889 1,889
4220 Operating Supplies I 722 96 150 I 468 150 150
Supplies TOTAL I 722 96 150 468 150 ISO
l�j n u
4310 Professional Services i 32,827 i 29,107 32,270 i 26,070 i 18,318 i
4312 Legal Services I 476 0 0 0 0 0
4318 Casual Labor 5,509 3,811 I 80 1,677 80 80
lC 61
Consulting TOTAL 38,813 32,918 32,350 27,747 18,398 8
4330 Transportation 630 630 800 0 800 800
4334 Use of Personal Auto 7 0 100 0 0 I 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 94
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4340 Advertising 1 1,005 1 298 I 800 1 1,105 1 800 I 800
I I i I I I
Communications TOTAL I 1,642 1 928 1 1,700 1 1,105 1 1,600 1 1,600
4406 Special Events 1 0 1 0( 0 1 0 1 15,000 1 14,000
4430 Recreation Contr Service 1 6,603 I 3,501 I 0 1 0 1 0 I 0
Other Contractual Sery TOTAL 1 6,603 I 3,501 I 0 1 0 I 15,000 1 14,000
4443 Multi -use Hourly Charges I 0 I 0 1 0 1 258 ( 0 1 0
I I I I I
Central Garage Rentals TOTAL I 0 1 0 1 0 1 258 I 0 1 0
- --
4469 Liquor Liability Ins I 994 I 1,210 I 1,225 I 900 1 0 1 0
I I I I I I I
Insurance TOTAL I 994 ( = = == = 1,210 i - - - - - 1 = 225 i - - - -- - 900 i 0 ( 0 �I
GENERAL RECREATION TOTAL 1 108,276 ( 92,427 I _ 56,813 I 55,146 1 58,242 1
s3,�� -y
Division: Community Center '
Budget Code: 465
Program No: 5718 5728 5729 5734 5756 '
PROFILE
This unit provides for all recreation activities at the Community Center, as well as some building maintenance.
'
g e.
For 1998 some maintenance expenses including, paper supplies, cleaning supplies, a large portion of operating
supplies and all utility charges have been transferred to the Government Buildings budget.
The Community Center is used by people of all ages in many different ways. Some use the pool, exercise room
and sauna, while others make use of the arts and crafts room including the pottery room. Others use Constitution
Hall for various types of meetings and programs. Some people enjoy using the game room. Overall attendance '
at the Community Center for a year is around 250,000, including persons using the swimming pool and exercise
facility, persons taking swimming lessons and other classes, and visitors to Constitution Hall.
DEPARTMENTAL GOALS
• Continue in -depth review of Community P Center operations and activities. '
• Continue to refine schedule of operating hours.
• Enhance marketing efforts (including a customer service component) to attract additional participants. 1998
goal will be 5°/ '
g o increase.
• Initiate inexpensive changes p g (i.e. paint, signage) to make the Community Center more appealing.
• Assure that the facility is clean and well maintained so as to compliment marketing efforts. ,
SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
4130 Part -Time Employees $56,979
Includes five i e bull
ding supervisors to provide supervision nights and weekends, staffing the
g g
concession stand during the busiest hours of operation (at other times, clerical or building
supervisor staff cover the concession stand), setup staff for Constitution Hall and other events. ,
4220 Operating Supplies $8,425
Operating supply allocations have been split between Recreation Administration and
Community Center. The total operating supplies allocations for the Division have been reduced ,
by over $3,500 for 1998.
4840 Merchandise for Resale $35 ,
Examples are swimsuits, goggles, nose plugs, concessions, and exercise equipment.
PERSONNEL LEVELS '
Number Position ,
.50 Aquatics Coordinator
4 Custodian
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 95
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV COMMUNITY CENTER 465
4100 Wages Regular Employees 1 64,939 I 66,524 1 83,677 1 47,614 1 89,398 89,398
4112 Overtime Regular Employee 11,422 1 10,430 1 0 1 3,271 1 968 1 968
4114 Military Pay I 0 1 723 1 0 1 0 1 0 1 0
4130 Wages Part-time Employees 1 89,772 1 76,469 1 54,689 1 49,456 1 56,979 1 56,979
4131 Overtime of Part-time Emp I 617 1 763 I 0 1 647 1 0 1 0
4133 Vacation Pay 2,461 i 6,143 0 1 2,331 1 0 1 0
4134 Holiday Pay i 3,496 i 7,374 0 1 1,731 1 0 1 0
4135 Sick Leave Pay I 56 1 5,025 1 0 1 2,730 1 0 1 0
4194 Recr Admin Wages/Benefit 1 46,598 1 45,092 1 0 1 0 1 0 I 0
Salaries and Wages TOTAL 1 219,361 1 218,543 1 138,366 1 107,790 1 147,345 147,345
4141 PERA Basic Plan 1 5 1 0 I 0 1 0 I 0 1 0
4142 PERA Coordinated Plan 1 5,821 1 5,351 5,861 1 3,364 1 5,004 1 5,004
41.46 FICA 1 13,075 1 13,019 11,938 1 8,111 1 7,395 1 7,395
4150 Employee Benefits 1 0 1 0 1 0 1 5,996 1 15,480 1 15,480
4151 Health Insurance 1 7,791 1 17,008 I 11,940 1 2,286 1 0 1 0
41.52 Life Insurance 1 60 1 126 1 88 I 18 1 88 I 88
4153 Dental Insurance 1 888 1 1,702 1 921 1 228 1 0 1 0
4154 Workers Comp Insurance 1 4,685 3,905 1 5,234 1 2,142 1 3,968 1 3,968
Fringe Benefits TOTAL 1 32,325 1 41,111 I 35,982 1 22,145 1 31,935 1 31,935
4210 Office Supplies 0 1 41 0 0 1 0 1 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 96
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
---- - - - - -- - I I
4212 Printed Forms 442 0 0 0 0 0
4217 Paper Supplies I 7,831 7,727 0 887 0 I 0
4220 Operating Supplies 29,841 24,806 20,000 ( 5,518 8,425 8,425
4223 Cleaning Supplies 15,952 14,014 0 848 0 0
4226 Chemical Products i 632 1,509 0 225 0 0
4227 Safety Supplies i 0 i 153 0 I 0 I 0 I 0
4230 Repair & Maint Supplies ! 8,788 ! 8,472 2,000 I 319 ( 0 0
4233 Building Repair Supplies 7,391 8,643 0 577 0
0
4235 Landscaping Materials ( 40 177 0 0 I 0 0
Supplies TOTAL i 70,916 ( 65,542 22,000 ( 8,374 I 8,425 ( 8,425
4310 Professional Services 4,239 I 4,321 1,000 545 I 1,450 - 1,450
4318 Casual Labor 1,324 I _ 175 I 1,000 0 600 600
Consulting TOTAL I 5,564 4,496 2,000 545 2,050 ( 2,050
4330 Transportation 620 0 0 0 0 0
4340 Advertising 11,061 I 11,052 5,000 3,346 825 825
4341 Employment Advertising _ 347 0 i 0 i 0 i 0 i 0
Communications TOTAL 12,027 ' 11,052 + 5,000 3,346 ( 825 ' 825
4380 Repair & Maint Contract 0 414 0 0 0 0
4382 Equipment Repair Maint 9,748 19,659 4,000 370 ) 0 0
4388 Electrical Repairs ( 170 0 0 0 0 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 97
1998 BUDGET
1997 1998 1998
Object code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4390 Rentals 197 0 I 0 0 0 0
Repair Rental & Maint TOTAL 10,114 20,074 4,000 370 0 0
4400 Other Contractual Service 355 1,284 0 112 0 0
4414 Licenses, Taxes, & Fees 0 1,028 0 0 0 0
4421 Janitorial Service 10,650 187 0 0 0 0
4430 Recreation Contr Service I 7,839 6,320 0 0 0 0
Other Contractual Sery TOTAL 18,844 8,819 0 112 0 0
4443 Multi-use Hourly Charges 599 482 623 1,433 0 0
Central Garage Rentals TOTAL 599 482 623 1,433 0 0
4484 Water Service j 0 273 0 o 0 0
4485 Sanitary Sewer Service i 0 i 408 0 0 I 0 0
4488 Storm Water Drainage I 0 i 4,373 0 0 0 0
Utilities TOTAL 0 5,054 I 0 0 0 0
4551 Office Furniture & Equip 1,873 0 0 0 0 0
4552 Other Equipment 3,621 3,913 5,000 0 0 0
Capital Outlays TOTAL 5,494 3,913 5,000 0 0 0
4840 Merchandise for Resale i 51,326 45,272 55,880 21,074 35,000 35,000
Cost of Sales TOTAL 51,326 45,272 55,880 21,074 35,000 35,000
COMMUNITY CENTER TOTAL 426,570 424,358 268,851 165,179 225,580 225,580
Division: Pool
Budget Code: 466
Program No: 5709, 5721, 5723 '
PROFILE
This unit accounts for swimming lessons and open swim activities.
The pool, exercise room, and sauna are used by in excess of 100,000 people a year. People come to the pool
for swim lessons, lap swim, use of water slide, recreational swim and aqua. exercise. A full range of
swimming lessons are offered, from parent and tot to youth, teen and adult swimming, diving, and
competitive etitive swimmin .
P g Thirty to forty classes are offered each q uarter.
For the 1998 budget, the budget allocations for a number of specific line items was moved from Division '
465, Community Center, and Division 466, Pool, to Divisions 440, Custodial Service, and Division 441,
Building Maintenance. This was done for ease and clarity of budgeting and administration. Division 466
continues to budget I� g items which are very specific to the pool. A charge in the amount of twenty percent of
g tY P '
operational overhead, such as utilities, custodial and maintenance supplies, etc., will continue to be charged
to Divisions 465 and 466.
DEPARTMENTAL GOALS
• Continue to offer high quality swimming essons for all abil .
o g �' levels '
Maintain 95 /o of prior year registrations while increasing revenues.
• To continue marketing efforts that increase attendance in the pool, exercise room and sauna by 5 %.
• Investigate new and/or expanded special events to attract new customers. '
SPECIFIC EXPENDIT THE COD DETAIL ,
Object
Number Explanation
3 Amount
4 '
1 0 Part -Time $125,628
The cost of two part-time Assistant Aquatics Coordinators, plus 20 -30 lifeguards and swim
instructors. ,
4210 Office Supplies $1500
I The majority of the office supply allocations have been moved to Recreation Administration.
The total office supplies allocations for the Division have been reduced by over $6,000 for
1998. '
4382 Equipment Repair $4,000
Maintenance and service agreements for pool equipment, exercise equipment and
recreational equipment. The total equipment re air allocations for the Division have p e been
reduced by over $1,000 for 1998.
4481 Electric Service $22,000
Increasing electric rates require an increase of 3% for electric service to City buildings.
Twenty percent of the estimated expenditures for electricity have been charged to Division '
466, to cover direct operation costs of the Community Center swimming pool.
r 4482 Gas Service $16,000
Natural gas rates have increased substantially. The Civic Center is on interruptible service,
' which provides a lower gas rate. Additional efficiencies are being explored.
With the assistance of our utility vendors, we have determined that twenty percent of the
' estimated expenditures for natural gas are directly attributable to operation of the
Community Center swimming pool. As a result, 20 % of the estimated expenditures will be
charged to Division 466.
PERSONNEL LEVELS
' Number Position
.50 Aquatics Coordinator
r
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 98
1998 BUDGET
1997 1998 1998
Object code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV POOL 466 i i I � i
4100 Wages Regular Employees i 30,601 i 23,047 i 31,876 i 17,506 32,036 32,036
4112 Overtime Regular Employee i 9,916 i 3,146 0 0 0 I 0
4130 Wages Part-time Employees 138,702 154,744 121,968 100,552 125,628 125,628
4131 Overtime of Part--time Emp I 1,820 782 800 770 0 0
4133 Vacation Pay
789 i 1,341 i 0 0 0 I 0
4134 Holiday Pay
733 i 861 i 0 0 0 0
4135 Sick Leave Pay
564 i 1,208 0 i o i 0 0
4194 Recr Admin Wages/Benefit 42,384 i 51,018 0 I 0
Salaries and Wages TOTAL 225,509 236,147 154,644 1.18,828 157,664 157,664
4142 PERA Coordinated Plan 3,599 j 2,735 7,207 976 8,167 8,167
4146 FICA
13,962 i 14,145 i 12,307 I 8,913 12,061 I 12,061
4150 Employee Benefits i 0 i 0 i 0 0 I 3,720 3,720
4151 Health Insurance i 0 i 0 i 2,600 0 I 0 i 0
4152 Life Insurance i O i 0 i 22 i 0 22 22
4153 Dental Insurance i 0 i 0 i 187 0 I 0 0
4 . 154 Workers Comp Insurance 3,619 i 2,400 i 1,689 1,123 1,419 1,419
Fringe Benefits TOTAL 21,180 19,279 24,012 11,012 25,389 25,389
4217 Paper Supplies 0 I 0 I 4,980 I = = = = 4 ,625 I - ________=
0 i = _________
0
4220 Operating Supplies 2,526 i 1,192 i 2,500 1,634 1,500 1,500
4222 Lubricants & Additives 5 0 0 0 I 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 99
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4223 Cleaning Supplies 203 1,795 8,000 5,309 0 0
4226 Chemical Products 8,265 7,796 9,167 5,235 7,000 7,000
4227 Safety Supplies ` 0 0 0 53 0 I 0
4230 Repair & Maint Supplies 2,359 4,622 6,886 1,237 0 0
4233 Building Repair Supplies 3,286 6,610 11,800 3,315 2,000 2,000
Supplies TOTAL 16,645 22,016 43,333 ( 21,409 10,500 10,500
4310 Professional Services 1,831 2,105 2,500 1,599 1,300 1,300
4318 Casual Labor 0 1.8 0 0 0 i 0
Consulting TOTAL 1,831 2,292 2,500 1,599 1,300 1,300
4322 Telephone Services 4 0 0 1,000 J 0 ` 0 0
Communications TOTAL 0 0 I 1,000 0 0( 0
4382 Equipment Repair & Maint I 10,941 7,215 4,100 2,095 , 4,000 , 4,000
4390 Rentals ( 22 1,832 I 0 0 I 0 0
Repair Rental & Maint TOTAL I 10,963 9,046 4,100 2,095 4,000 4,000
4400 Other Contractual Service 0 0 I 0 230 0 I 0
4414 Licenses, Taxes, & Fees 0 0 0 395 0 0
4417 Books /Reference Materials 0 15 I 0 0 0 0
4430 Recreation Contr Service 6,779 7,177 ( 0 0 I 0 0
Other Contractual Sery TOTAL 6,779 7,192 0 625 0 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 100
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4481 Electric Service I 48,048 52,868 ( 47,380 31,826 22,000 22,000
4482 Gas Service 32,812 I 38,541 31,930 29,896 16,000 16,000
4483 Heating Oil I 0 I 0 I 2,000 0 600 ( 600
4484 Water Service 2,583 I 2,456 3,000 I 1,747 820 820
4485 Sanitary Sewer Service i 3,784 I 3,672 I 4,120 2,689 1,400 1,400
4487 Solid Waste Disposal ( 3,223 3,028 3,100 1,596 0 0
4488 Storm Water Drainage 4,100 0 4,100 0 0 0
Utilities TOTAL 94,549 100,565 95,630 67,753 40,820 40,820
4560 Construction Contracts I 6,000 ( 0 0 I 0 I 0 0
Capital Outlays TOTAL I 6,000 I 0 I 0 I 0 0 0
POOL, TOTAL ( 383,455 396,538 325,219 223,321 239,673 239,673
Division: Risk Management
Budget Code: 470
' Program No: 1897
PROFILE
' The purpose of risk management is to reduce the City's exposure to risk b either identifying the risk ty P y fy g k and
avoiding the risk activity, transferring the risk to an outsider as part of a contract for services, or transferring
the risk by means of purchasing insurance policies. Identifying and avoiding risks is pursued by an
employee safety committee and periodic inspections by representatives of our insurance company. Transfer
to outside contractors is accomplished by requirements in contract specifications that the contractor carry
' insurance that names the City as an additional insured. The largest part of the risk transfer is through the
purchase of insurance policies by the City. Such policies require the City to share the risk by means of a
deductible which has the City pay the first dollars of any claim. Brooklyn Center participates with the
' League of Minnesota Cities Insurance Trust for the purchase of most of its policies.
Insurance policies are purchased through an insurance agent who is paid a negotiated flat fee rather than a
' percentage of the premiums. This reduces the fee by at least half. An insurance consultant is also retained
on a negotiated flat fee basis who provides the City with expertise and assistance that couldn't otherwise
be maintained on staff.
' Action b the 1 7
y 99 Minnesota State Legislature increased the statutory lunrt on municipal liability for all
claims arising from a single occurrence from $600,000 in 1997 to $750,000 in 1998 & 1999. The limit will
' further increase to $1,000,000 in 2000. This can be expected to cause a slight increase in liability insurance
premiums.
SPECIFIC EXPENDITURE CODE DETAIL
' Object
Number Explanation Amount
4310 Professional Services $16,000
' Fees paid to insurance agent and risk management consultant.
4415 Claims Payment $15,000
' The City has a standard deductible of $1,000 on all of its insurance coverages. The amount
shown here is to pay that deductible on claims made by other parties against liability
' insurance. Deductibles for City losses of property or equipment are paid by the department
responsible for the property or equipment.
4461 -4467 Insurance $126,000
' These are the premiums paid for liability, property, employee bonds, and money insurance
policies.
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 101
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
- - - - -- Division - Code & Description - - -- ACTUAL - - -- ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV RISK MANAGEMENT 470
4310 Professional Services 8,398 15,101 15,000 12,276 16,000 16,000
Consulting TOTAL { 8,398 15,101 15,000 12,276 16,000 16,000
4415 Claims Payment i 3,089 i 13,528 i 15,000 2,236 15,000 15,000
Other Contractual Sery TOTAL + 3,089 13,528 15,000 2,236 ! 15,000 15,000
4461. Gen Liability Insurance i 91,655 i 85,505 i 110,000 95,591 100,000 100,000
4462 Property Insurance i 14,809 i 11,544 i 17,000 14,947 17,000 17,000
4463 Boiler & Machinery Insurance i 3,589 i 1,900 i 3,000 I 3,021 3,000 3,000
4464 Equipment Floater Ins I 4,862 680 2,000 303 1,000 1,000
4466 Bonds Insurance 3,313 2,604 3,000 2,344 3,000 3,000
4467 Money & Credit Insurance 946 1,546 2,000 1,546 2,000 I 2,000
Insurance TOTAL I 119,174 103,779 137,000 ! 117,752 126,000 126,000
RISK MANAGEMENT TOTAL I 130,661 132,409 I 167,000 132,264 I 157,000 I 157,000
' Division: Central Supplies and Support
Budget Code: 471
' Program No: 1890
PROFILE
The purchasing of central office supplies, equipment, eneral printing, and City-wide postage use is included
g P g tY P g
in this division. The tuition reimbursement program, along with general training account for use by the City
Manager for general staff development, is included in this fund. The majority of the budget is monitored
through purchasing.
' SPECIFIC EXPENDITURE CODE DETAIL
Object
Number Explanation Amount
' 4310 Professional Services $15,000
Studies and planning services for building, radio,
telephone and- other needs evaluation and planning.
' 4411 Conferences and Schools $15,000
For general training and tuition reimbursement
PERSONNEL LEVELS
Staff costs for urchasin are reflected in the Human Resources and Purchasing Division 402
P g g � )
CAPITAL OUTLAY
Item Anticipated Units Cost(s) Use /need
purchase date
' none
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 102
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV CENTRAL SUPPLIES 471
4210 Office Supplies 26,830 27,482 24,000 14,719 I 24,000 24,000
4212 Printed Forms
826 0 I 0 0 I 0 0
4220 Operating Supplies
1,616 3,292 I 3,000 1,488 3,000 3,000
4227 Safety Supplies
0 i 840 i 0 I 0 I 0 I 0
4234 Street Maint Materials i 87 i 0 i 0 i 0 0 0
Supplies TOTAL
29,359 31,614 27,000 16,208 27,000 27,000
4310 Professional Services 0 5,450 0 I 0 15,000 15,000
4311 Benefits Administration i 627 1,957 n 0 0 I 0
Consulting TOTAL I 627 7,407 0 0 15,000 15,000
4321 Postage
26,696 i 33,469 i 30,000 23,525 36,000 36,000
4322 Telephone Services 30,892 I 30,969 33,500 20,730 33,500 33,500
4324 Delivery Service
80 92 0 67 100 100
4334 Use of Personal Auto i 0 i 38 i 0 0 0 0
4350 Printing 1,888 1, 322 5,000 810 5,000 5,000
Communications TOTAL i 59,556 i 65,889 i 68,500 45,132 74,600 I 74,600
4380 Repair & Maint Contract i 0 i 297 i 0 I 0 0 0
4382 Equipment Repair & Maint 25,618 I 24,372 27,000 18,795 27,000 27,000
4392 Building Rentals i - 0 i 2,393 q I 0 0 0
Repair Rental. & Maint TOTAL 25,618 27,062 27,000 18,795 27,000 27,000
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 103
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
4400 Other Contractual Service 125 ( 0 0 - 0 0 0
4411 Conferences and Schools 35,450 41,741 25,000 8,802 25,000 15,000
4413 Dues & Subscription.s 0 2,003 0 I 0 300 300
4414 Licenses, Taxes, & Fees 11 0 0 0 ( 0 0
Other Contractual Sery TOTAL 35,586 43,744 25,000 8,802 25,300 15,300
4551 office Furniture & Equip 0 1,387 3,700 ' 0 , 0 0
Capital Outlays TOTAL, 0 I 1,387 3,700 I 0 0 0
4995 Contingency Account 0 0 I 50,000 5,065 0 205,844
Depreciation TOTAL 0 0 I 50,000 5,065 0 205,844
CENTRAL SUPPLIES TOTAL 150,748 177,104 I 201,200 I 94,002 I 168,900 I 364,744
Division: Civic Events and Communications '
Budget Code: 472
Program No: 1895 ,
PROFILE
New name of Civic Events and Communications has been given this division for 1998.
DEPARTMENTAL GOALS
This division allows for City financial participation in civic events and includes funding for the annual
Heritage Festival.
PECIFIC E ENDITU F CODE DETAIL
Object '
Number Explanation A moun t
4112 Police Department Overtime
For
Earle Brown Days event
Y $3,000
4406 Special Events $500
$500 for Heritage Festival; balance for events such as Earle Brown Heritage Cener open
house
PERSONNEL LEVELS '
None.
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 104
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
---- - - - - -- -------- - - - - -- -------- - - ---- --------------
DIV CIVIC EVENTS 472
4100 Wages Regular Employees 5,228 6,568 0 0 0 0
411.2 Overtime Regular Employee 3,470 4,180 0 2,838 3,000 3,000
4130 Wages Part -time Employees 230 485 0 0 0 0
4194 Recr Admin Wages /Benefit 991 I 1,302 0 0 0 0
Salaries and Wages TOTAL 9,920 12,536 I 0 2,838 3,000 3,000
4141 PERA Basic Plan 14 I 0 0 0 I 0 0
4142 PERA Coordinated Plan 263 358 0 0 135 135
4143 PERA Police & Fire Plan I 308 315 0 324 0 I 0
4146 FICA 478 I 651 0 18 I 230 230
41.54 Workers Comp Insurance I 279 239 ( 0 48 60 60
Fringe Benefits TOTAL ( 1,341 1,563 0 I 389 425 425
4310 Professional Services I 0 I 1,000 I 0 0 0 0
Consulting TOTAL 0 1,000 I 0 0 0 0
4321 Postage -585 -367 ( 0 I 0 0 0
Communications TOTAL -585 -367 I 0 I 0 I 0 I 0
4400 Other Contractual Service 0( 600 0 0 I 0 0
4406 Special Events 700 0 1,500 1,950 3,500 3,500
4430 Recreation Contr Service I 167 183 0 0 I 0 0
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 105
1998 BUDGET
1997 1998 1998
Object code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
Other Contractual Sery TOTAL 867 783 1,500 1,950 3,500 3,500
4443 Multi-use Hourly Charges 230 I 199 0 51 0 0
Central Garage Rentals TOTAL 230 199 0 I 51 0 I 0
CIVIC EVENTS TOTAL
11,774 I 15,714 I 1,500 I 5,229 6,925 6,925
' Division: Reimbursement From Other Funds
Budget Code: 474
PROFILE
Many employees who are listed as General Fund employees actually spend some P art of their time
performing tasks which directly benefit some other fund. To compensate for this, these reimbursements are
' included in the budget to transfer the cost to the funds benefitting from the work. In past budgets, these
reimbursements were shown in the departments where the employees spend most of their time. For 1998,
the reimbursements are consolidated in this division in order to show the full cost of the other General Fund
' divisions.
Approximately 19 people, including the City Manager, Finance Director, and Engineering staff, have part
of their time charged out under the Administrative Service Transfer. Funds receiving charges include the
EDA, the Liquor Fund, the Golf Course, the Earle Brown Heritage Center, the Water Fund, the Sanitary
Sewer Fund, and the Storm Drainage Fund. Total Administrative Service Transfers will be approximately
' $315,538 for 1998.
The Engineering Department staff serve as project engineers on some construction projects and oversee
' consulting engineers on other projects. The value of their time and some administrative overhead is charged
directly to the construction projects by means of the Engineering Reimbursement Transfer. The amount of
this transfer fluctuates widely from year to year and is dependant on the amount and type of construction
' done in a given year. For 1998, we estimate this transfer will total $300,000.
The Streets Department's personnel perform maintenance and inspection services for the City's storm sewer
' system and storm water ponds. The value of their time is charged to the Storm Drainage Utility Fund by
means of a $100,000 reimbursement charge. This charge has been at the $100,000 level for several years
and will remain there for 1998.
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CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 106
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV REIMB FROM OTHER FUNDS 474
4703 Engineer Reimb Transfer 0 I 0 - 300,000 0 - 300,000 ( - 300,000
4704 Storm Sewer Wage Reimb I 0 0 - 100,000 - 66,664 - 100,000 - 100,000
Transfer to other Fund TOTAL 0 0 I - 400,000 - 66,664 - 400,000 - 400,000
4702 Administrative Sery Transfer i 0 i 0 i - 299,141 i - 199,432 - 315,538 - 315,538
Administrative Services TOTAL 0 0 - 299,141 - 199,432 - 315,538 - 315,538
REIMB FROM OTHER FUNDS TOTAL 0 0 - 699,141 - 266,096 - 715,538 - 715,538
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' Division: Transfers
Budget Code: 475
PROFILE
' Debt Service Fund Transfers
These represent the portion of support for the street improvement bonds sold from 1994 through 1996 which
' must come from the property tax. The tax is now being shown as all being collected by the General Fund,
and the portion needed transferred to the bond funds.
' The amount to be levied is determined by a formula set in State law. It begins with the principal and interest
to be paid the following year, adds a 5% overlevy, subtracts the scheduled special assessment payments, and
the remainder is the property tax levy. Consequently, the property taxes bear an overlevy not only for
uncollected property taxes, but also uncollected special assessments. Since the General Fund is now
collecting the property taxes, it takes the risk of uncollectables exceeding 5 %, or the benefit if uncollectables
are less than 5 %.
' The amounts to be transferred for 1998 are as follows:
' Net Gross
Transfer Tax
Improvement Bonds of 1994 $ 60,880 $ 66,457
Improvement Bonds of 1995 $ 67,260 $ 72,482
Improvement Bonds of 1996 $110,235 $120,145
' Total Transfer $238,375 $259,084
' Special Assessment Construction Fund Transfer
Beginning with the 1997 budget, a transfer from the General Fund is being made to take the place of
' property tax support bond sales to fund the portion of street construction not paid by special assessments.
This transfer was $394,197 in 1997 and is expected to be $394,197 in 1998. Bonds are continuing to be sold
to cover the special assessment portion of the project.
CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 107
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV 'TRANSFERS 475
4727 Special. Ass Const Trans 0 0 394,197 394,197 394,197 394,197
4730 Debt Sery Fund Transfer 0 0 230,440 0 238,375 238,375
Transfer to other Fund TOTAL 0 0 624,637 394,197 I 632,572 632,572
TRANSFERS TOTAL 0 0 ( 624,637 394,197 632,572 632,572
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CITY OF BROOKLYN CENTER
MANAGER RECOMD BUDGET WORKSHEET BY DIVISION Page 108
1998 BUDGET
1997 1998 1998
Object Code & Description 1995 1996 ADOPTED AS OF DEPT MANAGER
Division Code & Description ACTUAL ACTUAL BUDGET 08/31/97 REQUESTED RECOMMENDED
DIV UNDEFINED 999
4700 Equity Transfer I 0 0 0 5,748 0 0
4725 Capital Proj Fund Trans 0 0 0 100,000 0 0
4727 Special Ass Const Trans 0 0 I 0 200,000 0 I 0
Transfer to other Fund TOTAL 0 0! O I 305,748 0 0
UNDEFINED TOTAL I 0 0 0 305,748 I 0 I 0
GENERAL TOTAL I 10,559,497 I 10,908,340 12,125,987 7,999,253 12,499 123 12,422,528
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