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HomeMy WebLinkAbout1997 09-22 CCP Regular Session • CITY COUNCIL AGENDA public Copy CITY OF BROOKLYN CENTER September 22, 1997 7 P .m. I. Call to Order 2. Roll Call s'. invocation 4. Council Report 5. Approval of Agenda and Consent Agenda -The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. a. Approval of Minutes - Councilmembers not present at meetings will be recorded as abstaining from the vote on the minutes. 1. August 25, 1997 - Special Session 2. August 26, 1997 - Budget Work Session b. Resolution Declaring a Public Nuisance and Ordering the Removal of Diseased Trees C. Resolution Authorizing Execution of a Sub -Grant Agreement with the Minnesota Department of Public Safety for Disaster Relief d. Resolution Approving the Emergency Replacement of the Cold Storage Building Roof, Establishing Improvement Project No. 1997 -18 and Authorizing Advertisement for Bids e. Renewal Applications for Minnesota Lawful Gambling License (Pull Tab Booths) for Brooklyn Center Lions Club 1. Resolution Authorizing Issuance of a Lawful Gambling License (Renewal) to the Brooklyn Center Lions Club to Operate a Pull -Tab Booth at the Earle Brown Bowl • 2. Resolution Authorizing Issuance of a Lawful Gambling License (Renewal) to the Brooklyn Center Lions Club to Operate a Pull -Tab Booth at the Lynbrook Bowl • CITY COUNCIL AGENDA -2- September 22, 1997 f. Licenses 6. Open Forum 7. Co uncil Cousid� r ation It a. An Ordinance Amending Chapter 6 of the City Ordinances Regarding the Administrative Code Rcqu;sied i ouncil Action: - Motion to approve first reading of ordinance and set October 14, 1997, for public hearing and second reading. b. Agreements and Approving Plans and Specifications 1. Resolution Authorizing Execution of Grant Agreement #SPAP -97- 0004- P -FY98 2. Resolution Authorizing the Execution of a Cooperative Agreement with the City of Minneapolis Regarding the Construction of the Shingle Creek Regional Pond, the Sharing of Costs, and the Sharing of Grant Funds 3. Resolution, Approving Plans and Specifications and Authorizing Advertisement • for bids, improvement Project No. 1997 -17, Contract 1997 -N, Shingle Creek Regional Pond - Requested Council Action: - Motion to adopt resolutions. C. Resolution Authorizing Execution of Cooperative Agreement with the Minnesota Department of Public Safety - Requested Council Action: - Motion to approve resolution. d. Resolution Electing to Continue Participation in the Local Housing Incentives Account Program Under the Metropolitan Livable Communities Act for Calendar Year 1998 - Requested Council Action: - Motion to approve resolution. e. Resolution Amending City Council Handbook Regarding Order of Business - Requested Council Action: - Motion to approve resolution. f. Update on State Connection for Mobile Computing Device (MCD) System • - Requested Council Action: - Receive report. • CITY COUNCIL AGENDA -3- September 22, 1997 g. Discussion of Preferred Site Alternative for Police Department Building -Requested Council Action: - Designation of preferred alternative. a. Adjournment • DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL • OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA SPECIAL SESSION AUGUST 25, 1997 CITY HALL CALL TO ORDER The Brooklyn Center City Council met in special session and was called to order by Mayor Myrna Kragness at 5 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, Kay Lasman, and Robert Peppe. Also present: City Manager Michael J. McCauley, Assistant City Manager Jane Chambers, and Council Secretary LeAnn Larson. SOCIAL SERVICES REQUESTS- 4998 BUDGET • Assistant City Manager Jane Chambers explained that several presentations for 1998 budget requests for social service funds would be heard this evening. Fifteen minute sessions would be allowed for each presentation/question - and -answer period. The following agencies were represented: North Hennepin Mediation Program Inc ., represented by Susan Piva, requested $5,000; Brooklyn Peacemaker Center Inc ., represented by Pat Milton, requested $15,000; Brooklvn Center Youth Football represented by Dan Allen, requested $2,000; Five Cities Senior Transportation represented by Rita DeBruyn, requested $11,819; Brooklyn Community Band, represented by Paul Schierenbeck, requested $2,000; CEAP represented by Tia Henry- Johnson, requested $5,000; and, Heritase Festival represented by Mary Welch, requested $500. • 8/25/97 -1- DRAFT ADJOURNMENT A motion by Councilmember Hilstrom and seconded by Councilmember Pe a to adjourn the PP J meeting at 6:43 p.m. passed unanimously. City Clerk Mayor Recorded and transcribed by: LeAnn Larson I 8/25/97 _2_ • DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL • OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA BUDGET WORK SESSION AUGUST 26, 1997 CITY HALL CALL TO ORDER The Brooklyn Center City Council met in regular session and was called to order by Mayor Myrna Kragness at 7 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, Kay Lasman, and Robert Peppe. Also present: City Manager Michael J. McCauley, Assistant City Manager Jane Chambers, Finance Director Charlie Hansen, and Financial Commissioner Larry Petersen. DISCUSSION OF GENERAL FUND BUDGET City Manager McCauley reviewed budget planning for the General Fund 1998 Budget. He outlined expected revenue resources and anticipated expenditures from his memo to the Council dated August 22, 1997. City Manager McCauley informed the Council that as of August 22, the adjusted levy base for 1998 is at $9,874,084 including the EDA levy. LGA for 1998 is expected to be $2,012,749. HACA for 1998 is expected to be $1,308,130, and performance aid for 1998 is expected to be $37,778. The levy limit for 1998 set by the legislature is $6,515,427 including the EDA levy. The EDA levy is subtracted from this limit, and a general fund debt levy of $259,084 is added to bring the total general fund levy to $6,591,398. City Manager McCauley told the Council that the General Fund budget does not include a transfer from the Liquor Fund at this time. He proposed that revenues from the Liquor Fund be dedicated to some other capital fund item during the 1998 budget year consistent with the City Council's previous discussions. The City Council expressed consensus to consider such a proposal. The budget as prepared to date shifts non - specific maintenance and building costs from the pool and community center to buildings and grounds. City Manager McCauley discussed the need to provide funds in the budget to cover the cost of mailing the City's newsletter to persons living in apartments. Currently, the City's delivery of the newsletter does not include persons • 8/26/97 _1 _ DRAFT in apartments. City Manager McCauley also discussed the status of code enforcement. City Council members expressed concern with regard to the use of the title Community Service • Officer which replaced the title Code Enforcement Officer. The City Manager discussed the idea of transferring code enforcement efforts to the Community Development Department, or maintaining them in the Police Department. City Manager McCauley indicated he was proposing to keep code enforcement in the Police Department for 1998, with further evaluation. In 1996, the code enforcement initiative was in the Police Department and in 1997 in the Community Development Department. He felt there were some coordination and support issues that might better be addressed leaving the position in the Police Department. City Manager McCauley informed the Council that a management study was underway regarding the Liquor Stores. He stated that $80,000 had been allocated in the budget for Social Services funding. Council discussed this level of funding and indicated that it might be increased, dependent upon further discussions. City Manager McCauley outlined briefly for the Council some of the major equipment requests received during the budget process, and those which he is not including in his recommendations to the Council. ADJOURNMENT The meeting adjourned at 9 p.m. City Clerk Mayor I i 8/26/97 -2- • • MEMORANDUM DATE: September 17, 1997 TO: Michael McCauley, City Manager FROM: Joyce Gulseth, Administrative Aide SUBJECT: Resolution Declaring a Public Nuisance and Ordering the Removal of Diseased Trees The attached resolution represents the official Council action required to expedite removal of the trees most recently marked by the City tree inspector, in accordance with approved procedures. It is anticipated that this resolution will be submitted for council consideration each meeting during the summer and fall as new trees are marked. • • Member introduced the following resolution and moved its adoption: • RESOLUTION NO. RESOLUTION DECLARING A PUBLIC NUISANCE AND ORDERING THE REMOVAL OF DISEASED TREES (ORDER NO. DST 09/22/97 ) WHEREAS, a Notice to Abate Nuisance and Diseased Tree Removal Agreement has been issued to the owners of certain properties in the City of Brooklyn Center giving the owners twenty (20) days to remove diseased trees on the owners' property; and WHEREAS, the City can expedite the removal of these diseased trees by declaring them a public nuisance: NOW, THEREFOR, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota that: 1. The diseased trees at the following addresses are hereby declared to be a public nuisance: TREE PROPERTY OWNER PROPERTY ADDRESS NUMBER ---------------------- - - - - -- ------ ----------------- - - - - -- -- - - - - -- THOMAS BOT -E 3618 72ND AVE N 138 • JAMES & EILEEN MACK 5427 FREMONT AVE N 139 JAMES & EILEEN MACK 5427 FREMONT AVE N 140 CITY OF BROOKLYN CENTER GOLF COURSE 141 URBAN & JAN THOENNES 5931 ADMIRAL LANE 14.2 RICK & RENEE PETERSON 3119 62ND AVE N 143 LOUISE PFEIFER 7243 OLIVER AVE N 144 DAVID GELVICK 2101 71ST AVE N 145 MICHAEL JOHNSON 6238 NORTH LILAC DR 146 WILLIAM & BETTY LANE 2330 55TH AVE N 147 GROUP HEALTH, INC. 5901 JOHN MARTIN DR 148 2. After twenty (20) days from the date of the notice, the property owner(s) will receive a second written notice providing five (5) business days in which to contest the determination of the City Council by requesting, in writing, a hearing. Said request shall be filed with the City Clerk. 3. After five (5) days, if the property owner fails to request a hearing, the tree(s) shall be removed by the City. All removal costs, including legal, financing, and administrative charges, • shall be specially assessed against the property. RESOLUTION NO. • Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the f911owing voted against the same: whereupon said resolution was declared duly passed and adopted. • • �c MEMORANDUM • DATE: September 17, 1997 TO: Michael J. McCauley, City Manager FROM: Diane Spector, Director of Public Service SUBJECT: Resolution Authorizing Execution of a Sub -Grant Agreement With the Minnesota Department of Public Safety for Disaster Relief Hennepin County has been included in the seven counties declared a federal disaster area due to July storms. As a result, the City is eligible for reimbursement of a portion of the costs associated with the cleanup. The federal government will reimburse 75 percent of eligible costs; the state will provide a reimbursement of 15 percent of the eligible costs; and the City is responsible for 10 percent of the eligible cost. Based on my initial run through the paperwork, our eligible costs are about $48,400; we are thus eligible for reimbursement of approximately $43,500. Our actual costs are estimated to be $57,000. This resolution: authorizes the City Manager to execute a "Sub -grant Agreement" with the • Department of Public Safety so as to receive this disaster aid. This agreement is identical to the agreement executed by the City to receive disaster aid for reimbursement of flood - related costs. • Member introduced the following resolution and moved its • adoption: RESOLUTION NO. RESOLUTION AUTHORIZING EXECUTION OF A SUB -GRANT AGREEMENT ME WITH THE MINNESOTA DEPARTMENT OF PUBLIC SAFETY FOR DISASTER RELIEF WHEREAS, the City of Brooklyn Center incurred substantial costs associated with the high winds and storm of July, 1997; and WHEREAS, Hennepin County has been declared a Disaster Area and agencies which incurred costs for cleanup after these severe storms are eligible for reimbursement of a portion of those costs; and WHEREAS, to be eligible for reimbursement, a Sub -grant Agreement defining terms of reimbursement must be executed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that the City of Brooklyn Center enter into a Sub -grant Agreement with the Division of Emergency Management in the Minnesota Department of Public Safety for the program entitled Infrastructure Program for FEMA 1187 -DR- MINNESOTA. City Manager Michael I. • McCauley is hereby authorized to execute and sign such Sub -grant Agreements and amendments as are necessary to implement the project on the behalf of the City of Brooklyn Center. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof. and the following voted against the same: whereupon said resolution was declared duly passed and adopted. MEMORANDUM is DATE: September 16, 1997 TO: Michael McCauley, City Manager FROM: Jim Glasoe, Acting Recreation Director r SUBJECT: Resolution Approving the Emergency Replacement of the Cold Storage Building Roof, Establishing Improvement Project No. 1997 -18 and Authorizing Advertisement for Bids During the heavy rains of this past July, it was noted that the roof over the cold storage building at the Central Garage had a significant leaking problem. Upon inspection, it was discovered that the rubber roof membrane had pulled away from the perimeter flashing at the roof's edge. This roof was a rolled rubber type, installed when the building was constructed in 1983. At that time, it was expected that the roof would last up to twenty years. Repair and/or replacement estimates were solicited and received from a number of vendors. • Review of the quotes indicated that repair of the roof would cost approximately $17,000 and would be guaranteed for only one year. Total replacement of the roof would cost approximately $36,000 and would carry a ten year guarantee. All vendors indicated that repair or replacement would be necessary before this winter. Staff recommends complete replacement of the roof as it provides a much greater guaranteed return on the City's investment. A resolution is attached which will establish this improvement project, make an appropriation and authorize an advertisement for bids for Improvement Project No. 1997 -18. If approved, plans and specifications will be developed for replacement of the roof. As this repair was not included in the approved 1997 budget, it will need to be funded from the General Fund contingency account. Sufficient funds are available to make this appropriation. This appropriation will be made when the bids are received and the contact is awarded. Member introduced the following resolution and moved its • adoption: RESOLUTION NO. RESOLUTION APPROVING THE EMERGENCY REPLACEMENT OF THE COLD STORAGE BUILDING ROOF, ESTABLISHING IMPROVEMENT PROJECT NO. 1997 -18 AND AUTHORIZING ADVERTISEMENT FOR BIDS WHEREAS, it was recently discovered that the rubber roof membrane at the Central Garage cold storage building had pulled away from the perimeter flashing at the roof's edge and was leaking severely; and WHEREAS, repair and/or replacement estimates were solicited and received from a number of vendors; and WHEREAS, review of the quotes indicated that repair of the roof would cost approximately $17,000 and would be guaranteed for only one year. Total replacement of the roof would cost approximately $36,000 and would carry a ten year guarantee; and WHEREAS, all vendors indicated that repair or replacement would be necessary • before this winter; and WHEREAS, this repair was not included in the approved 1997 budget; and WHEREAS, sufficient funds are available in the contingency account to pay for the roof replacement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. Improvement Project No. 1997 -18 is hereby established. 2. Staff is directed to develop specifications for replacement of the roof. 3. The City Clerk is hereby authorized and directed to advertise for and receive bids for the replacement of the roof. 4. It is contemplated that an appropriation will made from the General Fund contingency account. This appropriation will be made when the bids are received and the contact is awarded. • • RESOLUTION NO. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. .SE BROOKLYN ��O�KLYN POLICE DEPARTMENT POLICE MEMORANDUM TO: Michael McCauley, City Manager FROM: Scott Kline, Chief of Police DATE: September 18, 1997 SUBJECT: Renewal Applications For A Minnesota Lawful Gambling License (Pull Tab Booths) - Lions Brooklyn Center Club On September 17, 1997, the Brooklyn Center Police Department received State of Minnesota Gambling Control trol Board Premises Permit Renewal Applications to operate pull tab booths at the Lynbrook Bowl and the Earle Brown Bowl from the e Lions Brooklyn Center Club. • The State Gambling Control Board requires a city ouncil resolution approving the issuance of the ty PP g license in order for them to take any action on the license. As such, if the license is approved, a certified cony of the resolution must be returned to us. All necessary paperwork and fees have been submitted. There was nothing found that would preclude the above from being issued a Minnesota Lawful Gambling License. Per this memo, I am requesting that this item be put on the council agenda for consideration. Scott Kline Chief of Police SK:kh lions97.mem i Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING ISSUANCE OF A LAWFUL GAMBLING LICENSE (RENEWAL) TO THE BROOKLYN CENTER LIONS CLUB TO OPERATE A PULL -TAB BOOTH AT THE EARLE BROWN BOWL WHEREAS, the Minnesota Charitable Gambling Control Board requires a municipality to submit a resolution authorizing issuance of any lawful gambling license within its borders; and WHEREAS, the Brooklyn Center Lions Club has held and currently holds such license within the City of Brooklyn Center and there has been no illegal activity with regards to the gambling activities at that location; and WHEREAS, the City of Brooklyn Center allows for such conduct on premises within the City of Brooklyn Center. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the issuance of a lawful gambling license to the Brooklyn Center Lions Club t to operate a pull -tab booth at the Earle Brown Bowl is hereby approved. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Central STATE OF MINNESOTA I FOR BOARD USE ONLY GAMBLING CONTROL BOARD JAMT PAID PREMISES PERMIT RENEWAL APPLICATION CHECK NO. , PR PRINTED: (DATE LICENSE NUMBER: B- 01834 -002 EFFECTIVE DATE: 01101196 EXPIRATION DATE: 12 /31/97 NAME OF ORGANIZATION: Lions Brooklyn Center Club GAMBLING PREMISES INFORMATION NAME OF ESTABLISHMENT WHERE GAMBLING WILL BE CONDUCTED Earle Brown Bowl 6440 James Cir N Brooklyn Center 55430 COUNTY Hennepin IS THE PREMISES LOCATED WITHIN THE CITY LIMITS ?: Y LESSOR INFORMATION DOES YOUR ORGANIZATION OWN THIS SITE ?: No IF NO, LIST THE LESSOR: James Madden j41 _- " ad st?9© u �- 1 A.r11Lc VA LL8-,j r1X ssa�4 NAME OF PROPERTY OWNER (WHEN NOT LESSOR): S E FEET PER MONTH: 41 AMOUNT PAID FOR RENT PER MONTH: 1000 9W E FEET PER OCCASION: 0 AMOUNT PAID PER OCCASION: 0 BINGO ACTIVITY BINGO IS CONDUCTED ON PREMISES: No IF YES, REFER TO INSTRUCTIONS FOR REQUIRED ATTACHMENT STORAGE ADDRESS 5312 N Lilac Dr Brooklyn Center MN 55430 BANK INFORMATION 1st Star Bank 2299 Palmer Dr New Brighton MN 55112 GAMBLING BANK ACCOUNT NUMBER: 7206113 ON THE LINES PROVIDED BELOW LIST THE NAME, ADDRESS AND TITLE OF AT LEAST TWO PERSONS AUTHORIZED TO SIGN CHECKS AND MAKE DEPOSITS AND WITHDRAWALS FOR THE GAMBLING ACCOUNT. THE ORGANIZATION'S TREASURER MAY NOT HANDLE GAMBLING FUNDS. _ �-° � `mac <� ;�� r �! 2 '• ' i� � � �� J Z> J (BE SURE TO COMPLETE THE REVERSE SIDE OF THIS APPLICATION) _dlS FORM WILL BE ,MADE AVAILABLE IN ALTERNATIVE FCRMAT (I. E. LARGE PRINT, SR_=;ILLE) UPON REQUEST ACKNOWLEDGMENT GAMBLING PREMISES AUTHORIZATION ,M JLREBY GIVE CONSEYT TO LOCAL LAW ENFORCEMENT OFFICERS, THE GAMBLING CONTROL BOARD, OR AGENTS W E BOARD, OR THE COMMISSIONER OF REVENUE OR PUBLIC SAFETY, OR AGENTS OF THE COMMISSIONERS, TER THE PREMISES TO ENFORCE THE LAW. BANK RECORDS INFORMATION THE GAMBLING CONTROL BOARD IS AUTHORIZED TO INSPECT THE BANK RECORDS OF THE GAMBLING ACCOUNT WHENEVER NECESSARY TO FULFILL REQUIREMENTS OF CURRENT GAMBLING RULES AND STATUTES. I DECLARE THAT: I HAVE READ THIS APPLICATION AND ALL INFORMATION SUBMITTED TO THE GAMBLING CONTROL BOARD; ALL INFORMATION IS TRUE, ACCURATE AND COMPLETE;; ALL OTHER REQUIRED INFORMATION HAS BEEN FULLY DISCLOSED; I AM THE CHIEF EXECUTIVE OFFICER OF THE ORGANIZATION; I ASSUME FULL RESPONSIBILITY FOR THE FAIR AND LAWFUL OPERATION OF ALL GAMBLING ACTIVITIES TO BE CONDUCTED; I WILL FAMILIARIZE MYSELF WITH THE LAWS OF MINNESOTA GOVERNING LAWFUL GAMBLING AND RULES OF THE GAMBLING CONTROL BOARD AND AGREE, IF ISSUED A PREMISES PERMIT, TO ABIDE THOSE LAWS AND RULES, INCLUDING AMENDMENTS TO THEM; ANY CHANGES IN APPLICATION INFORMATION WILL BE SUBMITTED TO THE GAMBLING CONTROL BOARD AND LOCAL UNIT OF GOVERNMENT WITHIN TEN DAYS OF THE CHANGE; I UNDERSTAND THAT FAILURE TO PROVIDE REQUIRED INFORMATION OR PROVIDING FALSE OR MISLEADING INFORMATION MAY RESULT IN THE DENIAL OR REVOCATION OF THE PREMISES PERMIT. SIGNAT O CHIEF SXfiCUTU �� FFICER DATE 1W GOVERNMENT ACKNOWLEDGMENT HE CITY* MUST SIGN THIS APPLICATION IF THE GAMBLING PREMISES IS LOCATED WITHIN CITY LIMITS. 2. THE COUNTY ** AND TOWNSHIP* *.MUST SIGN THIS APPLICATION IF THE GAMBLING PREMISES IS LOCATED WITHIN A TOWNSHIP. b 3. FOR TOWNSHIPS THAT ARE UNORGAINIZED OR UNINCORPORATED, THE COUNTY ** IS REQUIRED TO ATTACH A LETTER TO THIS APPLICATION INDICATING THE TOWNSHIPS STATUS. _. THE LOCAL UNIT OF GOVERNMENT (CITY OR COUNTY) MUST PASS A RESOLUTION SPECIFICALLY APPROVING OR DENYING THIS APPLICATION. S. A COPY OF THE LOCAL UNIT OF GOVERNMENT'S RESOLUTION APPROVING THIS APPLICATION MUST BE ATTACHED TO THT_S APPLICATION 5. IF THIS APPLICATION IS DENIED BY THE LOCAL UNIT OF GOVERNMENT, IT SHOULD NOT BE SUBMITTED TO THE GAMBLING CONTROL BOARD. TOWNSHIP: BY SIGNATURE BELOW, THE TOWNSHIP ACKNOWLEDGES THAT THE ORGANIZATION IS APPLYING FOR A PREMISES PERMIT WITHIN TOWNSHIP LIMITS. CITY* OR COUNTY ** TOWNSHIP ** CITY OR COUNTY NAME I TOWNSHIP NA.`4E STGY T'rm g OF PERSON RECEIVING APPLICATION SIGNATURE CF PERSON RECEIVING APPLICATION ` DATE RECEIVED ; ITLE DATE RECE_ I REFER TO THE CHECKLIST FOR REQUIRED ATTACHMENTS MAIL TO: GAMBLING CONTROL BOARD 1711 W COUNTY RD B — SUITE 300 S ROSEVILLE, MN 55113 _ Spa • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING ISSUANCE OF A LAWFUL GAMBLING LICENSE (RENEWAL) TO THE BROOKLYN CENTER LIONS CLUB TO OPERATE A PULL -TAB BOOTH AT THE LYNBROOK BOWL WHEREAS, the Minnesota Charitable Gambling Control Board requires a municipality to submit a resolution authorizing issuance of any lawful gambling license within its borders; and WHEREAS, the Brooklyn Center Lions Club has held and currently holds such license within the City of Brooklyn Center and there has been no illegal activity with regards to the gambling activities at that location; and WHEREAS, the City of Brooklyn Center allows for such conduct on premises within the City of Brooklyn Center. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the issuance of a lawful gambling license to the Brooklyn Center Lions Club • to operate a pull -tab booth at the Lynbrook Bowl is hereby approved. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof. and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Central STATE OF MINNESOTA ( FOR BOARD USE ONLY GALLING CONTROL BOARD I AMT PAID PREMISES PERMIT RENEWAL APPLICATION CHECK NO. L"PR PRINTED: DATE LICENSE NUMBER: B- 01834 -001 EFFECTIVE DATE:. 01101196 EXPIRATION DATE: 12/31/97 NAME OF ORGANIZATION: Lions Brooklyn Center Club GAMBLING PREMISES INFORMATION NAME OF ESTABLISHMENT WHERE GAMBLING WILL BE CONDUCTED Lynbrook Bowl 6357 N Lilac Dr Brooklyn Center 55430 COUNTY Hennepin IS THE PREMISES LOCATED WITHIN THE CITY LIMITS ?: Y LESSOR INFORMATION DOES YOUR ORGANIZATION OWN THIS SITE ?: No IF NO, LIST THE LESSOR: Steve Nelson 550 127th Ln NW Coon Rapids MN 55433 NAME OF PROPERTY OWNER (WHEN NOT LESSOR): SCAMLE FEET PER MONTH: 36 AMOUNT PAID FOR RENT PER MONTH: 1000 S FEET PER OCCASION: 0 AMOUNT PAID PER OCCASION: 0 BINGO ACTIVITY BINGO IS CONDUCTED ON THIS PREMISES: No IF YES, REFER TO INSTRUCTIONS FOR REQUIRED ATTACHMENT STORAGE ADDRESS 7312 N Lilac Dr :rooklyn Center MN 55430 BANK INFORMATION 1st Star Bank 2299 Palmer Dr New Brighton MN 55112 GAMBLING BANK ACCOUNT NUMBER: 7206196 ON THE LINES PROVIDED BELOW LIST THE NAME, ADDRESS AND TITLE OF AT LEAST TWO PERSONS AUTHORIZED TO SIGN CHECKS AND MAKE DEPOSITS AND WIT?-MRAWALS FOR THE GAMBLING ACCOUNT. THE ORGANIZATION'S TREASURER MAY NOT HANDLE GAMBLING FUNDS. J (BE SURE TO COMPLETE THE REVERSE SIDE OF THIS APPLICATION) :'3IS FORI I WILL BE NUDE AVAILABLE IN TE "E �� T T D ° AL R_TIAT; v : ORi A ( I _ARGS _ R_NT, BRAILLE ) UPON REQUEST ACKNOWLEDGMENT GAMBLING PREMISES AUTHORIZATION I t GIVE CONSEI�-T TO LOCAL LAW ENFORCEMENT OFFICERS, THE GAMBLING CONTROL BOARD, OR AGENTS .E BOARD, OR THE COMMISSIONER OF REVENUE OR PUBLIC SAFETY, OR AGENTS OF THE COMMISSIONERS, :.LATER THE PREMISES TO ENFORCE THE LAW. BANK RECORDS INFORMATION THE GAMBLING CONTROL BOARD IS AUTHORIZED TO INSPECT THE BANK RECORDS OF THE GAMBLING ACCOUNT WHENEVER NECESSARY TO FULFILL REQUIREMENTS OF CURRENT GAMBLING RULES AND STATUTES. I DECLARE THAT: I HAVE READ THIS APPLICATION AND ALL INFORMATION SUBMITTED TO THE GAMBLING CONTROL BOARD; ALL INFORMATION IS TRUE, ACCURATE AND COMPLETE;; ALL OTHER REQUIRED INFORMATION HAS BEEN FULLY DISCLOSED; I AM THE CHIEF EXECUTIVE OFFICER OF THE ORGANIZATION; I ASSUME FULL RESPONSIBILITY FOR THE FAIR AND LAWFUL OPERATION OF ALL GAMBLING ACTIVITIES TO BE CONDUCTED; I WILL FAMILIARIZE MYSELF WITH THE LAWS OF MINNESOTA GOVERNING LAWFUL GAMBLING AND RULES OF THE GAMBLING CONTROL BOARD AND AGREE, IF ISSUED A PREMISES PERMIT, TO ABIDE THOSE LAWS AND RULES, INCLUDING AMENDMENTS TO THEM; ANY CHANGES IN APPLICATION INFORMATION WILL BE SUBMITTED TO THE GAMBLING CONTROL BOARD AND LOCAL UNIT OF GOVERNMENT WITHIN TEN DAYS OF THE CHANGE; I UNDERSTAND THAT FAILURE TO PROVIDE REQUIRED INFORMATION OR PROVIDING FALSE OR MISLEADING INFORMATION MAY RESULT IN THE DENIAL OR REVOCATION OF THE PREMISES PERMIT. SIGNA nzrC UT •0 FICER DATE � -y 17 0 GOV ERNMENT ACKNOWLEDGMENT 1 i E CITY* MUST SIGN THIS APPLICATION IF THE GAMBLING PREMISES IS LOCATED WITHIN CITY LIMITS. 2. THE COUNTY ** AND TOWNSHIP ** MUST SIGN THIS APPLICATION IF THE GAMBLING PREMISES IS LOCATED WITHIN A TOWNSHIP. 3. FOR TOWNSHIPS THAT ARE UNORGANIZED OR UNINCORPORATED, THE COUNTY ** IS REQUIRED TO ATTACH A LETTER TO THIS APPLICATION INDICATING THE TOWNSHIPS STATUS. 4. THE LOCAL UNIT OF GOVERNMENT (CITY OR COUNTY) MUST PASS A RESOLUTION SPECIFICALLY APPROVING OR DENYING THIS APPLICATION. 5. A COPY OF THE LOCAL UNIT OF GOVERNMENT'S RESOLUTION APPROVING THIS APPLICATION MUST BE ATTACHED TO THIS APPLICATION. G. IF THIS APPLICATION IS DENIED BY THE LOCAL UNIT OF GOVERNMENT, =T SHOULD NOT BE SUBMITTED TO THE GAMBLING CONTROL BOARD. TOWNSHIP: BY SIGNATURE BELOW, THE TOWNSHIP ACENLOWLEDGES THAT THE ORGANIZATION IS APPLYING FOR A PREMISES PERMIT WITHIN TOWNSHIP LIMITS. CITY* OR COUNTY ** TOWNSHIP ** CITY OR COUNTY NAME TOWNSHIP NAME SIGNATURE OF PERSON RECEIVING APPLICATION SIGNATURE OF PERSON RECEIVING APPLICATION _ I DATE R CEIvcD - LE DA'L'E RECE171ED REFER TO THE CHECKLIST FOR REQUIRED ATTACHMENTS MAIL TO: GAMBLING CONTROL BOARD 1711 W COUNTY RD 3 - SUITE 300 S ROSEVILLE, MN 55113 City of Brooklyn Center A great place to start. A great place to stay. • MEMORANDUM TO: Michael J. McCauley, City Manager FROM: Sharon Knutson, City Clerk Jvw DATE: September 18, 1997 SUBJECT: Licenses for Council Approval The following companies /persons have applied for City licenses as noted. Each company /person has fulfilled the requirements of the City Ordinance governing respective licenses and submitted appropriate applications and paid proper fees. Licenses to be approved by the City Council on September 22, 1997: • COMMERCIAL. KENNEL Brooklyn Pet Hospital 4902 France Avenue North MECHANICAL SYSTEMS D. J.'s Heating & Air Conditioning 6060 La Beaux Avenue NE, Albertville Practical Systems 14226 Norden Drive, Rogers RENTAL DWELLING Renewal: George and Ethel Jean McMullen 2401 -03 54th Avenue North TOBACCO RELATED PRODUCTS Value Food Market 6804 Humboldt Avenue North • 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer 7a- • September 18, 1997 MEMO: TO: Michael J. McCauley, City Manager FROM: a Chambers, Assistant City Manager/HR Director SUBJECT: Amendment of Administrative Code, Chapter 6 At the Council work session and goal setting meeting of Saturday, August 8, 1997, proposed changes in the department structure of the City's organization were discussed with the City Council. It is proposed to organize recreation, buildings and maintenance, and the golf course into one department, separate from the Public Services department in which these activities now take place. In order to proceed with finalizing the re-organization lan artment head and recruitment of a de P g P P for the new department, revision of the City's Administrative Code, Chapter 6 is necessary. The City Charter, in Section 6.03, specifies that the City Council may create or abolish such • departments, division, and bureaus for the administration of the City's affairs as may seem necessary, and from time to time alter their powers and organization. It may, in conjunction with the City manager, prepare a complete administrative code for the City and enact it in the form of an ordinance, which may be amended from time to time by ordinance. Attached, please find a streamlined Administrative Code, Chapter 6. This streamlined version of the administrative code complies with all Charter requirements, yet provides greater flexibility for both the City Manager and the Council to make re- organization efforts as they are needed. By adopting the streamlined administrative code, the Council will not have to go through the ordinance amendment process. This change is similar to that recently adopted by eliminating the personnel ordinance, and providing for personnel policies outside of the ordinance process. • CITY OF BROOKLYN CENTER 0 Notice is hereby given that a public hearing Y g p will be held on the 14th day of October, 1997, at 7 p.m. or as soon thereafter as the matter may be heard at the City Hall, 6301 Shingle Creek Parkway, to consider an amendment to Chapter 6 of the City Ordinances regarding the administrative code. Auxiliary aids for persons with disabilities are available upon request at least 96 hours in advance. Please contact the City Clerk at 569 -3300 to make arrangements. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 6 OF THE CITY ORDINANCES REGARDING THE ADMINISTRATIVE CODE THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Section 1. Chapter 6 of the City Ordinances of the City of Brooklyn Center is hereby amended as follows: Section 6 -101. STATEMENT OF INTENT. This ordinance whieh shall be • known as the administrative code of the City of Brooklyn Center , is estab or t he position. Section 6 -102. ADMINISTRATIVE ORGANIZATION. The administrative services of the City shall be divided into such the following departments and divisions as may be established by resolution of the city council upon recommendation of the city manager. Pursuant to the City Charter the following offices are created in addition to any offices that may be provided for by resolution , Manag -, ......................... City Manager Cler Gity iee . ............................... City Clerk Heptivy eity Gle Department of F4meiai Serviees fGity Treasurer's 9fftee .. Director of Finance /City Treasurer Department of i e-Seri .............. Direeter o€ -Pubes Department of Pa liee Chief of Police DePartfaent of 14L1L L, Deve Ylueut Difeeter of GantHmnivy Developme SIL Fire -Department .......................... Fire Chief Section 6 -103, AUTHORITY, DUTIES, AND RESPONSIBU ITIES OF THE • CITY MANAGER. The city manager shall be the head of the administrative branch of the City government and shall be responsible to the city council for the proper administration of all affairs relating to the City. The city manager shall have the authorities, duties, and responsibilities conferred upon the city manager by law, the City Charter and City Ordinance not inconsistent with the City Charter. 6- 103.10, Acting City Manager. Unless otherwise specified by h city council the city manager shall designate a member of city staff to act on behalf of the cily manager in the city manager's absence. If the city manager's absence is due to s=ension disability or vacancy in the office of city mana the office shall be performed by some open q ualified person designated by the city council as acting manager -.f RATA GE" mamger perform &I di"1*6 .. , performed by the eity mmager. • Section 6 -105. FUNCTIONS, DUTIES, AND RESPONSIBILITIES OF THE OFFICE OF THE CITY CLERK. The office of the city clerk shall be administered by the city clerk who shall be responsible to and appointed by the city manager. The city clerk or the city clerk's designee shall act as secretary of the city council. The city clerk shall have duties and responsibilities in connection with the keeping and maintaining of the City records and such other duties and responsibilities as may be assigned by the city manager and the provisions of the City Charter. 6- 105.10 Duties and Appointment of Deputy City Clerk The d puty city clerk shall. in e absence of the city clerk. perform all duties normally _performed by the city clerk. The deputy city clerk shall be appointed by the city manager. ltie 6 1 /16 DUTIE A A PPE)INTII ATT !1 D GFFY G ERK - rsrLrnrrra�n� �Lin� th perform Lam, ,.'+f 1 1 p e r f orm u 11V1111Q1T j�11411i , +. 1 1 1 FU NS E)F THE DEP A T)TA i . E? T !1T FIN 1 NGI A T Seerie�r€r ,�- >— ror�f�r � vr- �-z��r- rarn�azrrr • orl � nnr. � i�rrTi.r (lr THE GI TREASURER. serviees shall maiatain all eity aeeauftts and develop all reports required by law or requeste-4 • by the eity manager, and shall maintain and store the affleial eity feeords of all revefme aeeardamee with generally aeeepted aeecenting prineiples as set forth by the Nation City . ees- Section 6 -112 DUTIES, APPOINTMENT, AND RESPONSIBILITIES OF THE DIRECTOR OF FINANCE �= �-5E- -Nq XITY TREASURER AND DEPUTY CITY TREASURER. 6- 112.10. Responsible to City Manager The director of financ Fw&di eial serviees/ city treasurer shall be appointed by the city manager and shall be responsible to, and under the supervision of, the city manager for the management and administration of the department of financial services and city treasurer's office. • 6-112.15. Accounting Methods. All books and records shall be maintained m accordance with generally accepted accounting principles as set forth by the Government Accounting Standards Board and in accordance with classifications prescribed by the State Public Examiner's Office wherever practicable 6- 112.20. Duties The director /treasurer shall be financial advisor to the city manager, and shall assist the city manager in the preparation and presentation of the annual budget. The director /treasurer shall have duties and responsibilities in connection with the disbursement and custody of public funds. 6- 112.30. Financial Procedures. The director /treasurer shall be responsible for the application of approved financial and accounting procedures and methods employed within the department, and shall recommend to the city manager accounting procedures to be adopted by all administrative departments. 6- 112.40. Reports. The director /treasurer shall prepare, or supervise the preparation of, all reports requested of the director /treasurer by the city manager or that are required by law. 6- 112.50. Additional Duties. The director /treasurer shall perform any • additional duties that may be assigned from time to time by the city manager and by the provisions of the city charter. 6- 112.60. Duiies and Appointment of Del2uZ Treasurer The deputy city • treasurer shall, in the absence of the treasurer, perform all duties normally performed by the city treasurer. The deputy city treasurer shall be appointed by the city manager. ORGA NIZATION TTlIAT A,j TD �T'.T_T l� i ilIATC'I !�T' r T4 T DEPARTM nr TAT TTY EH S � �� n �.7" Gaverfmient Buildings Division .............. ReereationDi'e ........................ Reereaiiett Dire 6 113.30. Engineering Divisim. The engineering division shall be respomible 6 113.40. Street Divisl*VLA. The street division sha4l be respomible for the maintenanee of the Gity street system, and for the maifftname of all Gity vehieles and 6 113.50. Pttblie Utilities Division. The pttbhe tfti4ifies divisiatt shall • res f or th tna i f i t er&nee and Vp<+1 CiLiV1 o th e sewer - an wa f o th e - as 6 113.60. Parks Nfaiiftmiee IN The pafles maifftnanee division shall be respon-i for the a- of the Gity parles system. 4MBivisjgf) The i n the `.'ify for the —ti—d develop park property widtitt the Gity and shall 6 113.99. Reports and Reeord-s. The • ,7,.... n t f .tli tall ZLI�IICIIt '�I7CTDII�3'Cr�''CCCS�2�'I2 p re p are stte re as ma b re by t e i t y ma nager and shall fnainftift the speeial • OeL V es- TTTT T\TT1CnTl1T TTT llT. T1T TT�T Tn �rr�t 7T nrc. AND T1T[7T C'fTIIAT � *�� X 11 1 BL G ST Ta '�j7. f md tinder the super 6 114.29. fludut - The direefor shall advise aftd assist the eity f"a preparation of the 0%1j. V 1%. portion of the amival budget. f th e e ity mam 6 114.40. Additional Dwies, The direeter shftll perform any additional duties that may be assigned ftem time to time by the eity manager. adviser to the eity b o f pubR of f er _a ,.1.al p h t th direeter may from tifne to ti 0 ft fi..'-. L 1 1 G UNGTIE)NS A��__AT GRG A NIZ A 9F THE TIEW T)/1T GE �7"�1Z'�"IT'� � IZ�.�TSSTI2_�'i'1'ICTP DEP R-T11rfENT T� l h Tl b _ s ibl t h e Th �,vi�w �1\..l741 u 111. r - for �fttion of the poliee deparmtent shall be determined and established by the eity manager. Section 6 -116. DUTIES, APPOINTMENT, AND RESPONSIBILITIES OF THE CHIEF OF POLICE. 6- 116.10. Responsible to City Manager The chief of police shall be appointed by the city manager and shall be responsible to the city manager for the enforcement of all laws and ordinances in the City, and for the administration and management of the police department, and shall be under the supervision of the city manager. 6 116.20. ..- �..I. The eltief of poliee shall be responsible for the tr 6 116.30. The eltief shall assist the eity manager in the preparatieft 6 116.49. Additional Dwies. The eltief of poliee shall perform any addi6efta4 "001 — MAI time to time by the eity mamger. L M.wN 1 V1 DE Tr_ T E)P ENT The department of eafftmenity development shall be respamible for Gity adopted by the > eeanan d eve l opment, eeortentie re and the Earle Brow HE'1ita e Genter. -etio 6 111-8. , UTI S A E E - 1 AN Ti'EBE T !lT THE E)H E �Tl1T1 !1T' GE) I I NIT 7 Tl t E /1T? E?4T by the eit-f fnamger md shall be 111E U11 r + ..d u nde r a the o f - , th for the administm6aft > > nd operatieft of the department of eanhmuf* development. 6 118.20. Additional The direeter of eantntunief development shall perfefm any additional dttties that may be assigned from time to tifne by the eity fnaftagert • C 1'11 /lRG A NIZ A T T AND DUTIES GF TT T H T ✓r�L1V11 V 1Gr- �j�r(. ji- ijvx v>i^' r�TQ- BEP duties 6 12 1. 10. Oreanitatia". The arganizatieft, md adntiftistratieft of the 6 121.20. The duties of all offleers shall be as set atit in erditi�ee —9n—d the bylaws of the Broak4yft Genter fire deparhment. Section 6 -124. ADMINISTRATIVE POLICY. 6- 124.10. General Duties of Officers. Each officer listed in Section 6 -102 of this code or established by resolution shall perform all duties required of his or her office by State law, City Ordinances, City Charter, and the city manager. • Section 2. This ordinance shall be effective after adoption and thirty days • following its legal publication. Adopted this day of , 1997. Mayor ATTEST: City Clerk Date of Publication Effective Date (Strikeout indicates matter to be deleted, underline indicates new matter.) • 76 � its adoption: Member introduced the following resolution and moved • RESOLUTION NO. RESOLUTION AUTHORIZING EXECUTION OF GRANT AGREEMENT #SPAP- 97- 0004 -P -FY98 WHEREAS, attached hereto and incorporated here and by reference as Exhibit A is a proposed draft grant agreement between the State of Minnesota Department of Trade and Economic Development Community Development Division and the City of Brooklyn Center to received grant monies authorized by Minnesota Laws 1997, Chapter .200, Article 1, Section 2, Subdivision 2; and WHEREAS, these grant monies were obtained for the purpose of constructing a regional storm water treatment pond system; and WHEREAS, this storm water retention pond system would facilitate the redevelopment and economic development in and around the Brookdale regional shopping center; and • WHEREAS, the terms and conditions set forth in the; grant agreement are • appropriate. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the City Manager be and hereby is authorized to execute Grant Agreement #SPAP -97- 0004 -P -FY98 on behalf of the City of Brooklyn Center. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: • whereupon said resolution was declared duly passed and adopted. 1 t�,4W STATE OF MINNESOTA • DEPARTMENT OF TRADE. AND ECONOMIC DEVELOPMENT COMMUNITY DEVELOPMENT DIVISION Grant Agreement #SPAP -97- 0004- P -FY98 This Agreement is made on August 25, 1997, between the State of Minnesota, acting through the Department of Trade and Economic Development (hereinafter the Grantor), and the City of Brooklyn Center, 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430 -2199 (hereinafter the Grantee). The Department of Trade and Economic Development will transfer $500,000 to the City of Brooklyn Center pursuant to Minnesota Laws, 1997, Chapter 200, Article 1, Section 2, Subdivision 2. The Grantor has been appropriated funds by the Legislature of the State of Minnesota for the purpose of providing said funds for a one -time grant to the city of Brooklyn Center to redevelop the Brookdale regional center and provide opportunities for economic development at or near the center. The grant must be used to assist the city in constructing a series of storm water retention ponds that will facilitate the redevelopment and economic development of the center and nearby property. The grant must be on terms and conditions determined by the commissioner as outlined in the Payment7Disbursement Schedule section of this contract. The grant must be matched by city resources that equal at least 25 percent of the grant. The grantee is allowed a total of $2,000,000, and pursuant to Minnesota Laws, 1997, Chapter 200, Article 1, Section 2, Subdivision 2, the additional funds ($1,500,000) to total the $2,000,000 appropriation will be transferred to the grantee. upon review and approval of original invoices paid by the City of Brooklyn Center for the redevelopment of the Brookdale • regional center, for economic development at or near the center and to assist the city in constructing a series of storm water retention ponds that will facilitate the redevelopment and economic development of the center and nearby property . In consideration of mutual promises set forth below, the parties agree as follow: The Grantor shall grant to the Grantee the sum of FIVE HUNDRED THOUSAND DOLLARS, ($500,000) which shall be state funds appropriated by the Legislature of the State of Minnesota as specified in Minnesota Laws, 1997, Chapter 200, Article 1, Section 2, Subdivision 2. Grantee agrees to complete the project in accordance with the approved budget and within the time frames specified in the application and agreement. Any material change in the scope of the project, the budget or the completion date must be approved in writing by the Grantor. Funds made available pursuant to this agreement shall be used only for expenses incurred in performing and accomplishing such purposes and activities during the grant period described above. Notwithstanding all other provisions of this agreement, it is understood that any reduction or termination of state funds provided to the Grantor may result in a like reduction to the Grantee. Where provisions of the Grantee's application are inconsistent with other provisions of this agreement, the other provisions of this agreement shall take precedence over the provisions of the application. • 1 EXHIBIT A Rernrired Resolution and Certification • The Grantee shall attach hereto, prior to submission, a resolution by the appropriate governing body which legally authorizes the execution of this Agreement on behalf of the Grantee. Accounting Rt-�Bdremrnts For all expenditures made pursuant to this Agreement, the Grantee shall keep financial records including properly executed contracts, invoices, payrolls, time records, equipment logs, receipts, vouchers, canceled checks, and other documents sufficient to evidence in proper detail the nature and propriety of the expenditures. Accounting methods shall be in accordance with accepted accounting principles. Copies of the original invoices that the city paid. RePSit Grantee shall submit to the Grantor a report on the distribution of funds and the progress of the project covered from the date of grant award through June 30 of each year. The reports must be received by DTED no later than July 15 of each year. The report shall identify specific project goals listed in the project proposal and quantitatively and qualitatively measure the progress of such goals. The report shall include data collected by the project for use by the Department of Trade and Economic Development. The grantee shall also provide a detailed report on the status of the program implementation and analyze whether intended objectives are being achieved. Provisions for Contracts and Suberants The Grantee shall include in any contract and subgrant, in addition to provisions that define a sound and complete agreement, such provisions that assure contractor and subgrantee compliance with applicable state and federal laws. • Program Interest Lncome Program interest income generated from grant funded activities on hand at the end of the grant period must be returned to the state unless a reuse of the income has been approved by the Grantor. PaymentMish ursement Schedule Grantor shall disburse funds to the Grantee pursuant to this agreement, based upon documentation of city expended funds eligible for reimbursement. The payment will be submitted b the Grantee and reviewed and approved by the 8t PaY� 't Y Grantor. Grant payments are scheduled for four disbursement periods; January, 1998; February, 1998; March, 1998; and the last payment scheduled for May, 1998. The last PaY ment will be paid to the city of Brooklyn Center upon evidence of the city's 25 % investment 5500 000 of matching funds into the project. Payment requests shall be reviewed and tY ( ) g P 1 Y qu processed by the Department of Trade and Economic Development on a weekly basis. The Grantee shall perform and accomplish such purposes and activities as are specified herein during the term of July 1, 1997 to June 30, 1999. The Grantor will consider a request for extension of this term if the program is not complete as of June 30, 1999. • 2 EXHIBIT A Termination Cla= • If the Grantor finds that there has been failure to comply with the provisions of this Agreement, that reasonable progress has not been made, or that the purposes for which the funds were granted have not been or will not be fulfilled, not withstanding any other provisions of this agreement to the contrary, the Grantor may take action to protect the interest of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of funds already disbursed to the Grantee. Annual Audit and T=ction The Grantee shall furnish the Grantor with an acceptable independent audit prepared in compliance with generally recognized audit standards. The audit must be submitted to the Grantor within 30 days after the completion of the audit, but no later than one year after the end of the audit period. Succ and Assig This agreement shall be binding upon any successors or assignees of the parties. Authorized Aee�t The State's authorized agent and contact person responsible for administration of this agreement is Cheryl Klein (of successor) of the Department of Trade and Economic Development. Other Provisions The Grantee shall comply with the Minnesota Government Data Practices Act, Chapter 13 and the Conflict of Interest • provisions of Minnesota Statutes Sections 471.87 -471.88. Accounts and records related to the funds provided under this Agreement shall be accessible to authorized representatives of the Grantor for the purposes of examination and audit. In addition, Grantee will give the State of Minnesota, Department of Trade and Economic Development, Legislative Auditor and State Auditor's Office, through any authorized representatives, access to and the right to examine all records, books, papers, or documents related to the grant for inspection and audit. Amendments Any amendments to this Agreement shall be in writing, and shall be executed by either the same parties who executed the original Agreement, their successors in office or by those parties authorized by the Grantee through a formal resolution of its governing body. Anti tuLTt The Grantee and Subgrantees hereby assign to the State of Minnesota any and all claims for overcharges for goods and/or services provided in connection with this contract resulting from antitrust violations which arise under the antitrust laws of the United States and the antitrust laws of the State of Minnesota. • 3 EXHIBIT A Affirmative Action • A municipality or public entity that receives State money for any reason is encouraged to prepare and implement an affirmative action plan for the employment of minority persons, women and the disabled and submit the plan to the Commissioner of Human Rights. CONTRACUSPAP.CON • • 4 Notice tn .rantPe EXHIBIT A The Grantor and Grantee acknowledge their assent to this agreement and agree to be bound by its terms through their signatures entered below. • GRANTEE I have read and I agree to all of the above APPROVED AS TO FORM AND EXECUTION: provisions of this agreement. Attorney General's Office By By Michael J. McCauley Date City Manager, City of Brooklyn Center Date STATE OF MINNESOTA by and through the FNCT_T_MB F.D Department of Trade and Economic Development Department of Trade and Economic Development By By Title CONMSSTONER Date Encumbered [Individual signing certifies that funds have been Date encumbered as required by Minnesota Statute 16A.] • 5 STATE OF MINNESOTA EXHIBIT A GRANT CONTRACT Accounting Information: • '`—r Trade and Economic Development IFiscal Yr: FY98 ° N ai b i Told Aseac orCo�s m 52,000,000 A00" of cowa.ot tint FY. coaeodty Cods C ---.ky Cods C -006W Coin. o%-ft Codc 04M Cadc Obj d Coda AeosC Aeon Aeomt Accounting Distribution 1: Accounting Distribution 2: Accounting Distribution 3: rtied: real real: 100 A w - 136 A AW. 1408 su"Q Rp C.W I micas Axw=C Auomt AeomR Processing Information: (Some entries may not apply) Requisition: Solicitation: NumberMate/Entry Initials Number/Date/Entry Initials Contract: Order- Number/Date/Entry Initials NumberMate/Signatures [Individual signing certifies that funds have been encumbered as required by Minn. Slat 16,415.] You are required b tat 270.66 to vide our social security number or Federal to NOTICE TO GRA_NTRR. y Minn. . y ty emp loyer tax y � Pro identification number and Minnesota tax identification number if you do business with the State of Minnesota. This information may be used in the enforcement of federal and state tax laws. Supplying these numbers could result in action to require you to file state tax returns and pay delinquent state tax liabilities. This ;rn.,t contract wL not be "=y unless these numbers are vrovi These numbers will be available to federal and state tax authorities and state personnel involved in approving the grant contract and the payment of state obligations. Grantee Name and Address: CjjX of Brooklyn Center 63 01 Sh Creek Parhw= Brooklyn Center MN 55430 -2199 Autlhnrized .Sig=ree Michael T McCauley_ C+� Manager Soc. Sec. or Federal Employer I.D. No. 41- 005011 Minnesota Tax I.D. No. (if applicable) 8020866 THIS PAGE OF THE GRANT CONTRACT CONTAINS PRIVATE INFORMATION. EXCEPT AS DEFINED ABOVE, THIS PAGE SHOULD NOT BE REPRODUCED OR DISTRIBUTED EXTERNALLY WITHOUT EXPRESS WRITTEN PERMISSION OF THE GRANTEE If you circulate this grant contract internally, only offices that require access to the tax identification number AND all individuals/offices signing this grant contract should have access to this page. • 6 7b;, MEMORANDUM • DATE: September 24 1997 TO: Michael J. McCauley, City Manager FROM: Diane Spector, Director of Public Services SUBJECT: Resolution Authorizing the Execution of a Cooperative Agreement with the City of Minneapolis Regarding the Construction of the Shingle Creek Regional Pond, the Sharing of Costs, and the Sharing of Grant Funds Attached is a final draft copy of the proposed cooperative agreement between Brooklyn Center and Minneapolis regarding the Shingle Creek Regional Pond. This final draft has been reviewed by both City Attorney Charlie LeFevere and the Minneapolis Assistant City Attorney. There may be some minor technical changes necessary before the agreement is finalized, however, this final draft reflects the substance of the agreement. In general, the provisions of the agreement are these: ► The Shingle Creek Regional Pond system is divided into two projects: the Centerbrook • ponds, and the regional pond. Brooklyn Center agrees to construct the Centerbrook ponds, and Minneapolis agrees to construct the regional pond. Both cities agree to interconnect the two projects to result in an overall retention and treatment system. ► Brooklyn Center will pay the full cost of the Centerbrook ponds. The two cities will share the cost of the regional pond construction in a proportion equal to the contribution of storm water into the system. Minneapolis will pay the full cost of the amenities to be constructed with the regional pond, that is the trails, open space landscaping, etc. ► The $100,000 Water Quality Initiative grant obtained by Minneapolis for the construction of the regional pond will be applied toward the construction of the regional pond. The $2,000,000 grant from DTED will be applied proportionately across all the costs of constructing the two projects. ► Exhibit B to the agreement shows the estimated cost split between the grants and the two cities. The Minneapolis City Council has reviewed the draft final agreement and authorized its execution. • • Agreement for division of cost and grant funds for design, construction , operation and maintenance of the Shingle Creek Regional Stormwater Pond. AGREEMENT, Made and entered into this day of , 1997, and between the City of Minneapolis, Minnesota, a municipal corporation, hereinafter called "Minneapolis: ", and the City of Brooklyn Center, Minnesota, a municipal corporation, hereinafter called 'Brooklyn Center". WITNESSETH: WHEREAS, Brooklyn Center and Minneapolis desire to improve the quality of water being discharged into Shingle Creek; and • WHEREAS, the cities have been studying the feasibility of constructing a system of stormwater ponds in the Shingle Creek watershed; and WHEREAS, two major projects' have been selected: renovation and expansion of the existing stormwater ponds in the Centerbrook Golf Course in Brooklyn Center, hereafter called the Centerbrook Ponds, and construction of a new pond near the intersection of Thomas and 52nd Avenues North in Minneapolis, hereafter called the Shingle Creek Regional Pond, as illustrated in Exhibit A (attached hereto and hereby made a part hereof); and WHEREAS, said ponds would meet the Shingle Creek Watershed Management Commission requirements for stormwater discharge for existing and future commercial development in the Brookdale area; and WHEREAS, said ponds would partially satisfy the mandate from the US EPA that Minneapolis improve the quality of stormwater discharge into Waters of the United States; WHEREAS, Minnesota Statute Chapter 471.59 provides that municipalities may enter into agreements providing for the joint exercise of powers and division of costs. • -1- NOW THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS: • ARTICLE I - DESIGN Section A. The Centerbrook Ponds project is further defined to mean the construction of a storm sewer manhole on the north side of TH 100, a storm sewer pipe under TH 100 and its extension into the Centerbrook Golf Course to the first of the storm water ponds on the Centerbrook property; the revision of existing and construction of new stormwater ponds on the Centerbrook property; all pipe and other appurtenances interconnecting connecting said ponds; and other site work and restoration. The Shingle Creek Regional Pond project is further defined to mean the construction of an outlet from the southernmost pond on the Centerbrook property and a storm sewer pipe connecting it to the Shingle Creek Regional Pond in Minneapolis; the construction of the regional pond; and other site work, landscaping, and trail construction in Minneapolis. Section B. Brooklyn Center and Minneapolis hereby agree to interconnect the Centerbrook Ponds and the Shingle Creek Regional Pond so as to maximize storm water detention and treatment. By acceptance and approval of final plans and specifications of the Centerbrook Ponds project, • Minneapolis consents to changes in storm water runoff to and through the City of Minneapolis which result from interconnection to the Centerbrook Ponds project. Section C. Minneapolis shall prepare all pertinent documents, plans (preliminary and final) and specifications necessary for the construction of the Shingle Creek Regional Pond project. Minneapolis shall also be responsible for obtaining all approvals and permits necessary to construct the project as designed by it. Brooklyn Center shall prepare all pertinent documents, plans (preliminary and final) and specifications necessary for the construction of the Centerbrook Ponds Project. Brooklyn Center shall also be responsible for obtaining all approvals and permits necessary to construct the project as designed by it. All designs shall comply with the Minnesota Department of Transportation Standard Specifications for Construction. Section D. Brooklyn Center hereby agrees to reimburse Minneapolis for its share of the design cost of the Shingle Creek Regional Pond project in accordance with the provisions set forth herein. Brooklyn Center agrees to pay all costs associated with the design of the Centerbrook Ponds project. • -2- For design services performed by Minneapolis, Brooklyn Center shall reimburse Minneapolis • in an amount equal to fifty percent of the cost for all design services (preliminary and final) related to the Shingle Creek Regional Pond Project. The estimated design cost is $127,000. Section E. If it appears at any time that Brooklyn Center's share of the design costs will exceed $63,500, Minneapolis will promptly notify Brooklyn Center's City Manager or designee as to the amount and reason for the increased cost and upon written notice to Minneapolis eapolis that additional cost has been approved and funds encumbered such notice will have a the effect of amending 9 e din this agreement so as to include the supplemental cost of the work. ARTICLE II - CONSTRUCTION Section A. Construction Minneapolis through its day labor system shall perform the construction of the Shingle Creek .Regional Pond project. Respective City Councils and City Engineers of Minneapolis and Brooklyn Center must approve the plans and specifications prior to commencement of :construction and execution of any other contracts by the City of Minneapolis related to the • !project. Brooklyn Center by construction contract shall perform the construction of the Centerbrook ponds. Section B. Direction and Supervision of Construction Necessary construction supervision and engineering services to be rendered for the Shingle Creek Regional Pond project shall be provided and supervised by the Minneapolis City Engineer's Department of Public Works. Necessary construction supervision and engineering services to be rendered for the Centerbrook Ponds project shall be provided by Brooklyn Center's consulting engineer under the supervision of the Brooklyn Center City Engineer. Brooklyn Center shall have the right of inspection of any part of the work performed for the Shingle Creek Regional Pond and right to consult with the City Engineer of Minneapolis or designated representative on items concerning construction within Brooklyn Center. Minneapolis shall have the right of inspection of any part of the work performed for the Centerbrook Ponds and right to consult with the City Engineer of Brooklyn Center or designated representative on items concerning construction within Brooklyn Center • All construction shall be performed in compliance with the approved plans, specifications and /or special provisions. Both cities shall provide each other a project contact person -3- including a 24 hour emergency contact and telephone number(s). Each city shall also • coordinate the continuation of all utility services provided to properties within their respective city limits during the course of construction. The City of Minneapolis and its contractors are hereby authorized to work on the City of Brooklyn Center's right -of -way to perform all the necessary work. The City of Brooklyn Center and its contractors are hereby authorized to work on the City of Minneapolis' right -of -way to perform all the necessary work. Easements, permits, approvals, and other documentation such as location of existing utilities installations which are necessary for the construction of this project shall be provided by each city to the other. It is further agreed that each party to this agreement shall not be responsible or liable to the other or to any other person whomsoever for any claims, damages, demands, judgments, fines, penalties, expenses, actions, or causes of actions of any kind or character arising out of or by reason of the negligent performance of any work or part hereof by the other as provided herein. It is further agreed that any and all employees of the City of Brooklyn Center and all other persons engaged by the City of Brooklyn Center in the performance of any work or services required or provided for herein to be performed by the City of Brooklyn Center shall not be considered employees of the City of Minneapolis, and that any and all claims that may or might arise under the Worker's Compensation Act or the Unemployment Compensation Act of • the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said employees while so engaged on any of the work or services provided to be rendered herein shall in no way be the obligation or responsibility of the City of Minneapolis. Also, any and all employees of the City of Minneapolis and all other persons engaged by the City of Minneapolis in the performance of any work or services required or provided for herein to be performed by the City of Minneapolis shall not be considered employees of the City of Brooklyn Center, and that any and all claims that may or might arise under the Worker's Compensation Act or the Unemployment Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said employees while so engaged on any of the work or services provided to be rendered herein shall in no way be the obligation or responsibility of the City of Brooklyn Center. Section C. Plan Changes and Additional Construction Minneapolis may make changes in the plans and /or contract construction of the Shingle Creek Regional Pond which may include the Brooklyn Center cost participation construction covered under this agreement only with the prior written approval of the Brooklyn Center City Engineer, and may enter into an necessary addenda change orders and /or supplemental agreements rY 9 Pp 9 e -4- • which are necessary to cause the construction to be performed and completed in a satisfactory manor. Decisions concerning the construction that vary from the original plans and specifications and which increase Brooklyn Center's cost participation shall be discussed with the Brooklyn Center City Engineer or a representative designated by the City Manager prior to any change. Brooklyn Center may request changes in plans. Any plan changes, addenda, change orders, or supplemental agreements that would increase the City of Brooklyn Center's share by more than 5 percent shall be reviewed and approved by the Brooklyn Center City Council prior to construction. ARTICLE 111 -COST SHARING. SHINGLE CREEK REGIONAL POND Section A. Cost Participation The cost of the Shingle Creek Regional Pond project shall be shared by Minneapolis and Brooklyn Center according o Exhibit B. Brooklyn Center agrees to its share of the cost of 9 a Y 9 PY such construction supervision and engineering services and to forward reimbursement from P g State of Minnesota r g ant funds to Minneapolis as described in Article IV. Minneapolis shall keep such detailed records and accounts as are necessary to establish such costs. Records and accounts for this ur ose shall be available for inspection b a representative n P p sentative of Brooklyn P Y P Y Center. The actual cost as determined from records and accounts kept by Minneapolis shall • govern in determining the final total cost for said construction and engineering services. Brooklyn Center's share of said improvements shall be limited to Y p $ unless specific i P changes are approved in accordance with the provisions of this agreement. In the event additional grants are received by either city, or both cities, which are not shown on Exhibit B, the application of rant proceeds shall be determined b separate pP g p e a ate a reement. Y P 9 Section B. Addenda, Change Orders and Supplemental Agreements Brooklyn Center shall share in the costs of construction contract addenda, change orders and /or supplemental agreements which are necessary PP g o complete the its cost participation rY P P P construction covered under this agreement after such work has been pre-approved b P PP Y Brooklyn Center's City Engineer. Addenda change orders and supplemental tY 9 g pp entai agreements which result in a cost increase in excess of 5% of authorized Brooklyn Center participation Y P P must be approved by the Brooklyn Center City Council. ARTICLE IV - PAYMENT AND GRANT REIMBURSEMENT Two grants in aid have been awarded to assist in the financing of the Centerbrook Ponds and • the Shingle Creek Regional Pond. Brooklyn Center has been awarded $2 million from the State of Minnesota Department of Trade and Economic Development, and Minneapolis has -5- • been awarded $100,000 from the Twin Cities Water Quality Initiative administered by the Metropolitan Council. It is hereby agreed that these grant funds will be shared according to Exhibit B. Brooklyn Center shall enter into an agreement with the Minnesota Department of Trade and Economic Development which specifies a calendar for distribution of the $2,000,000 grant to Brooklyn Center. Brooklyn Center agrees to forward to Minneapolis a proportional share of each distribution payment, in accordance with Exhibit B, as it is received, provided construction of the Shingle Creek Regional Pond has been commenced by Minneapolis. Minneapolis may request 95 % of Brooklyn Center's share, net of grant proceeds, of the total cost of the Shingle Creek Regional Pond project prior to completion. Brooklyn Center shall reimburse Minneapolis s for the remaining nin cost based upon actual work performed. p g p p med. If the actual cost is less than already paid by Brooklyn Center, Minneapolis shall reimburse Brooklyn Center for the difference. ARTICLE V - GENERAL PROVISIONS Section A. Maintenance The City of Minneapolis, Department of Public Works will be responsible for the ongoing • maintenance of the Shingle Creek Regional Pond. A maintenance plan and cost sharing agreement shall be defined in a separate agreement. Section B. Examination of Books Records and Construction Documents All records kept by Minneapolis and Brooklyn Center with respect to this project shall be subject to examination by the representatives of each. Section C. Final Records Minneapolis shall provide Brooklyn Center Final As -Built record drawings of all improvements upon completion of the project. Section D. Adjustment of Work The City of Minneapolis shall agree to make any adjustments in the work for up to one year after the acceptance of final completion of work so that all work is in accordance with the plans and specifications. • -6- ARTICLE VI - AGREEMENT APPROVAL • Before this agreement shall become binding and effective, it shall be approved by the respective City Councils of the City of Minneapolis and the City of Brooklyn Center. ARTICLE VII-- AUTHORIZED AGENTS The Authorized Agent for the purpose of the administration of this agreement for the City of Minneapolis is the City Engineer of Minneapolis or a designated representative. The current address and telephone number are 203 City Hall, 350 South 5th Street, Minneapolis, MN 55415, (612) 673 -2443. The Authorized Agent for the purpose of administration of this agreement for the City of Brooklyn Center is the City Manager or a designated representative. The current address an d tY 9 9 P telephone number are 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430 -2199, 612 569 -3300. • • -7- • IN TESTIMONY WHEREOF, The parties hereto have caused their agreement to be executed in their behalf respectively by their proper officers thereunto duly authorized and have caused their corporate seals to be hereunto affixed as of the day and year first above written. CITY OF MINNEAPOLIS Dated: By Mayor Attest City Clerk Countersigned Finance Officer Approved as to Legality • B Y Assistant City Attorney CITY OF BROOKLYN CENTER Dated. By Mayor By City Manager • -8- SCALE: 1 " -100C Li ,r tH i _ A 1NORTHPORT ��. PARK POND - I 1 F4r. 1 _ a'�FpCmOa�E ALL I ' 1 ` , l STORM SEWER JACKING UNDER ! i O ' ;, JI'FiHFI•FT 1 ,,,'tHWY. 100 BROOKLYN CENTER PONDS' ° f - ITH. GOLF COURSE - GOLF UPPER \ _`' �ti COURSE --i r- TWIN ' i i -- - 1 1 1 �. -y,-- : * PONDS r4 LAKE - - L� i I 3�u w El LJ I 1 WI r `i 111 WETLANDS ;j I t u Li Z3 11 1 I ( SHINGLE ' CREEK REGIONAL POND i! Exhibit A: Project Location Map 0 ITB • • e Creek Pond Cost Share Agreement draft draft - September 17, 1997 Component Estimated Cost Met Council Grant State Grant Local Share BC % Mpls % Brooklyn Center Minneapolis CENTERBROOK PONDS AND HWY 100 CROSSING PRELIMINARY COSTS Preliminary Investigations $25,000 $18,610 $6,390 100% 0% $6,390 $ Design Engineering $65,000 $48,380 $16,620 100% 0% $16,620 $0 CONSTRUCTION COSTS Hwy 100 crossing $312,500 $232,600 $79,900 100% 0% $79,900 $0 Ponds $350,000 $260,510 $89,490 100% 0% $89,490 $0 Water main relocation $75,000 $0 $75,000 100% 0% $75,000 $0 Construction Engineering $35,000 $26,050 $8,950 100 %° 0% $8,950 $0 ENHANCEMENT COSTS Pond /Site Landscaping $100,000 $74,430 $25,570 100% 0% $25,570 $0 Restoration of Golf Course facil $25,000 $18,610 $6,390 100% 0% $6,390 $0 subtotal $987,500 $0 $679,190 $308,310 $308,310 $0 SHINGLE CREEK REGIONAL POND Land Acquisition*" $100,000 $74,430 $25,570 67% 33% $17,130 $8,440 CONSTRUCTION COSTS Clearing Site $345,000 $256,790 $88,210 67% 33% $59,100 $29,110 BC Storm Drain $130,000 $96,760 $33,240 100% 0% $33,240 $0 Mpls Storm Drain $100,000 $74,430 $25,570 0% 100% $0 $25,570 Pond Structures $100,000 $74,430 $25,570 67% 33% $17,130 $8,440 Excavation /Lining $450,000 $100,000 $334,940 $15,060 67% 33% $10,090 $4,970 Construction Engineering $127,000 $94,530 $32,470 50% 50% $16,240 $16,240 ENHANCEMENT COSTS Pond Landscaping $125,000 $93,040 $31,960 67% 33% $21,410 $10,550 Site Landscaping $125,000 $93,040 $31,960 0% 100% $0 $31,960 Trails $105,000 $78,150 $26,850 0% 100% $0 $26,850 Signs $7,500 $5,590 $1,910 67% 33% $1,280 $630 subtotal $1,714,500 $100,000 $1,276,130 $338,370 $175,620 $162,760 current expense $60,010 $44,670 $15,340 0% 100% $0 $15,340 total $2,762,010 $100,000 $1,999,990 $662,020 $483,930 $178,100 *" does include acquisition & demolition of property at 52nd and Upton Aves N. Member introduced the following resolution and moved its • adoption: RESOLUTION NO. RESOLUTION AUTHORIZING THE EXECUTION OF A COOPERATIVE AGREEMENT WITH THE CITY OF MINNEAPOLIS REGARDING THE CONSTRUCTION OF THE SHINGLE CREEK REGIONAL POND, THE SHARING OF COSTS, AND THE SHARING OF GRANT FUNDS WHEREAS, the City Council of the City of Brooklyn Center finds it is desirable and in the best interests of the City to provide for economic development and environmental betterment by providing for storm water retention and treatment for the Brookdale commercial area and surrounding subwatershed by a regional retention pond or ponds; and WHEREAS, the Shingle Creek Regional Pond project has been jointly contemplated by the Cities of Brooklyn Center and Minneapolis for the past several years; and WHEREAS, partial financing for the Shingle Creek Regional Pond project has been secured by a $2 million grant from the Department of Trade and Economic Development and a 100 000 $ rant from the Metropolitan g po itan Council; and WHEREAS, a cooperative agreement has been negotiated between the cities which details each city's responsibilities and obli ations regarding, de i s n construction, tY g g n, and maintenance of the various components of the overall project, as well as outlines the sharing of estimated costs and the grant funds. NOW THEREFORE BE IT RESOLVED b the City Council of the City of Brooklyn > Y h' tY n Y Center, Minnesota that the Mayor and City Manager are hereby authorized to execute said cooperative agreement on behalf of the City. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: • whereupon said resolution was declared duly passed and adopted. A3 MEMORANDUM DATE: September 16, 1997 TO: Michael McCauley, City Manager FROM: Scott Brink, City Engineer` SUBJECT: Resolution Approving Plans and Specifications and Authorizing Advertisement for Bids, Improvement Project No. 1997 -17, Contract 1997 -N, Shingle Creek Regional Pond The consulting engineering firm of SEH, Inc. has completed plans and specifications for the northern portion of the Shingle Creek Regional Pond Project. As the Council is aware, this particular project has been proposed and developed for some time, with many different agencies and individuals involved in the process. The project is now ready to be constructed. Essentially, the project, when completed, will convey stormwater runoff from Brookdale, and under T.H. 100 to Centerbrook Golf Course where upgrading and expansion of the existing ponds will occur. After the stormwater receives initial treatment at Centerbrook, the water will be conveyed to the larger Shingle Creek Regional Pond in Minneapolis, just beyond the border between the two cities. Additional stormwater treatment will then occur prior to discharge to Shingle Creek. , The plans and specifications completed by SEH cover the T.H. 100 crossing and Centerbrook portion of the project only. The City of Minneapolis is completing plans and specifications for the portion of the project within their_city. Plans and specifications have been completed, and the project is now ready to be advertised for bidding. It is anticipated that construction will commence in November of 1997, with the majority of the work (excavation and grading) to be completed over the late fall and winter months. Recommendation It is recommended that the City Council approve the attached resolution approving plans and specifications and authorizing an advertisement for bids for Improvement Project No. 1997 -17, Contract 1997 -N, Shingle Creek Regional Pond. Member introduced the following resolution and moved its • adoption: RESOLUTION NO. RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS, IMPROVEMENT PROJECT NO. 1997 -17, CONTRACT 1997 -N, SHINGLE CREEK REGIONAL POND WHEREAS, the City Council on February 24, 1997, by Resolution No. 97 -40 awarded a contract for professional services for design and construction services to the consulting firm of Short, Elliott, Hendrickson, Inc. (SEH) for Improvement Project No. 1997 -14, Contract 1997 -N; and WHEREAS, said plans and specifications consist of the portion of the Shingle Creek Regional Pond project to be constructed solely within the City of Brooklyn Center; and WHEREAS, completion of said improvements in a timely manner is desired and necessary. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. The plans and specifications for said improvement project are hereby approved and ordered filed with the City Clerk. • 2. The City Clerk shall prepare and cause to be inserted in the official newspaper and Construction Bulletin an advertisement for bids for the making of such improvement in accordance with the approved plans and specifications. The advertisement shall be published in accordance with Minnesota State Statutes, shall specify the work to be done and shall state the time and location at which bids will be opened by the City Clerk and the City Manager or their designees. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City Clerk for 5 percent of the amount of such bid. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the followin g voted in favor thereof: and the following voted against the same: • whereupon said resolution was declared duly passed and adopted. 72- � CFNrF� BROOKLYN CENTER POLICE DEPARTMENT POLICE MEMORANDUM TO: City Manager Michael McCauley FROM: Chief Scott Kline DATE: September 16, 1997 SUBJECT: C.O.P's. Grant The olice department has been notified ' P P d that our C.O.P. s overtime grant application was accepted for funding by the State of Minnesota. The grant will allow us to work overtime details in the vicinity of 67th Ave and Humboldt over • the next year. These will be concentrated patrols and surveillance details worked in both uniform and plain clothes to attempt to eliminate some of the criminal element in the area and make it much safer for citizens. The grant was applied for in response to complaints about problems in this vicinity. The details will be a collaborative effort involving area apartment managers. • kline \copslmem r of OFFICE OF THE COMMISSIONER 445 Minnesota Street 4 Suite 1000 North Central Life Tower t. Paul, MN 55101.2128 TY ONLY: (612) 282 -6555 �P ax: (612) 297 - 5728 ofnt�R+E/ Telephone (VOICE): (612) 296 -6642 STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY September 3, 1997 Michael McCauley City of Brooklyn Center ten o + J0l Shingle. Creek Pkvvy. Brooklyn Center, MN 55430 -2199 Dear Mr. McCauley: I am pleased to inform you that your agency has been awarded a grant under the 1997 Omnibus Crime Bill - Community Oriented Policing Grant for Overtime. The amount your agency will be awarded is $25,000. If the grant award is different from the amount requested, you are required to submit a revised budget for the amount of the award. The grant agreement cannot be processed until the revised budget is received. Please submit this revised budget no Pater than Friday, October 3, 1997. The total amount available under this grant for FY 1998 was S 1,102,000. There were sixty-six (66) applications for a grand total of over S2.5 Million. Nine (9) applicants were funded at or near the requested level. forty -four (44) • were funded at a lower level than requested and thirteen (13) applications did not receive funding. The limited availability of resources made it impossible to fund every project. Detailed instructions on important, areas of this grant will follow this letter. I am, however, including some basic information: • The grants will be disbursed on a quarterly reimbursement basis. • You may request an advance of up to twenty-five percent (25 %) of the grant amount, after the grant agreement has been finalized. • There will be quarterly reporting requirements. The quarterly reports and invoices will be due by the 10th day of the month following the end of the auarter. Over the next couple of weeks I will be preparing the grant agreements and submitting them to the proper areas for approval. Once this task is complete, the agreement will be sent to you for your signature. After all signatures have been received, requests for advances will be processed. Enclosed, for your information, is a sample "RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT." This resolution to accept these grant funds must be passed by your governing body. The person signing this resolution, and any resulting grant agreement, must be authorized by the governing body to accept and expend these funds. This resolution must be provided to me as soon as possible but before October 3, 1997. I look forward to working with you this year. If you have any questions, please don't hesitate to call. My telephone number is (612) 297 -1697. Sincerely, %� J • '�{ _ 7 Rosalind R. Sullivan Grants Coordinator AN EQUAL OPPORTUNITY EMPLOYER • its adoption: Member introduced the following resolution and moved RESOLUTION NO. RESOLUTION AUTHORIZING EXECUTION OF COOPERATIVE AGREEMENT WITH THE MINNESOTA DEPARTMENT OF PUBLIC SAFETY BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the City of Brooklyn Center enter into a cooperative agreement with the Minnesota Department of Public Safety for the project entitled C.O.P.'s Overtime Grant during the period from October 1, 1997, through September 30, 1998. BE IT FURTHER RESOLVED that the Mayor and City Manager are hereby authorized to execute such agreements and amendments, as are necessary to implement the project on behalf of the City of Brooklyn Center. • Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • • its adoption: Member introduced the following resolution and moved RESOLUTION NO. RESOLUTION ELECTING TO CONTINUE PARTICIPATING IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT FOR CALENDAR YEAR 1998 WHEREAS, the Metropolitan Livable Communities Act ( Minnesota Statutes Section 473.25 to 473.254) establishes a Metropolitan Livable Communities Fund which is intended to address housing and other development issues facing the metropolitan area defined by Minnesota Statutes Section 473.121 • and WHEREAS, the Metropolitan Livable Communities Fund, comprising the Tax Base Revitalization Account, the Livable Communities Demonstration Account, and the Local Housing Incentive Account, is intended to provide certain funding and other assistance to metropolitan area municipalities; and WHEREAS, a metropolitan area municipality is not eligible to receive grants or loans under the Metropolitan Livable Communities Fund or eligible to receive certain polluted • sites cleanup funding from the Minnesota Department of Trade and Economic Development unless the municipality is participating in the Local Housing Incentives Account Program under the Minnesota Statutes Section 473.254; and WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan Council to negotiate with each municipality to establish affordable and life -cycle housing goals for that municipality that are consistent with and promote the policies of the Metropolitan Council as provided in the adopted Metropolitan Development Guide; and WHEREAS, each municipality must identify to the Metropolitan Council the actions the municipality plans to take to meet the established housing goals through preparation of the Housing Action Plan; and WHEREAS, the Metropolitan Council adopted, by resolution after a public hearing, negotiated affordable and life -cycle housing goals for each participating municipality; and WHEREAS, a metropolitan area municipality which elects to participate in the Local Housing Incentives Account Program must do so by November 15 of each year; and WHEREAS, for calendar year 1998, a metropolitan area municipality that participated in the Local Housing Incentive Account Program during the calendar year 1997, can • continue to participate under Minnesota Statutes Section 473.254 if: (a) the municipality elects to participate in the Local Housing Incentive Account Program by November 15, 1997; and (b) . RESOLUTION NO. the Metropolitan Council and the municipality have successfully negotiated affordable and life- cycle housing goals for the municipality. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the City of Brooklyn Center hereby elects to participate in the Local Housing Incentives Program under the Metropolitan Livable Communities Act during the calendar year 1998. Date Mayor . ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. i • Metropolitan Council Working for the Region. Planning for the Future • DATE: August 12, 1977 TO: City Managers and Administrators FROM: Thomas C. McElveen, Deputy Director, Community Development Division SUBJECT: Certification of 1998 ALHOA Thank you for your participation in the 1997 Metropolitan Livable Communities Act (LCA) program. Your community's commitment and involvement has contributed to the region's overall economic competitiveness and made tangible progress in providing affordable and life -cycle housing for metro area residents. Looking ahead to 1998, the Metropolitan Council seeks your community's renewed participation and continued cooperation in Livable Communities efforts. As part of the LCA legislation, the Council provides to each community on an annual basis an "Affordable and Life -cycle Housing Opportunities Amount (ALHOA) ". The ALHOA is derived from the formula prescribed in law including market value, tax capacity and tax rates by the county assessor. It is an amount of local expenditure to support or assist the development of affordable and life -cycle housing or maintain and preserve such housing. Communities have flexibility in determining the use of their ALHOA contribution. Examples include local dollars for housing assistance, development or rehabilitation programs, local housing inspection • and code enforcement, tax levy to support local or county HRA. Incentives for your community's renewed participation include access to $11 million for housing development, clean -up of polluted sites for business and housing development, and mixed use development. Also our community's ALHOA expenditure w e re rted i t Annual P Y ill b o n he Council's Ann tY P Housing Report Card required by the LCA. Your community's intent to participate in the 1998 Metropolitan Livable Communities program is needed by Nov. 15. To help you in the preparation, a model resolution is enclosed. Planning assistance for staff or information presentations for elected officials are available by contacting your sector representative (see below). Questions about the ALHOA can be referred to Guy Peterson at 602 -1418. We look forward to continuing our regional commitment to affordable and life - housing. Thank you for your consideration. Sector Representatives: Anoka, Washington, and Ramsey Counties Guy Peterson 602 -1418 Dakota, Carver and Scott Counties Carl Schenk 602 -1410 Hennepin County Tom Caswell 602 -1319 Minneapolis and St. Paul John Kari 602 -1548 • uakru�er \ 230 East Fit Street SC. Paul :klinnesota 55 10 1 -1634 (612) 291-6359 Fax 291 -6550 TDD /TTY 291 -0904 Metro Info Line 229 -3780 An Equal Oppor[unTy Emptoyrr METROPOLITAN COUNCIL AFFORDABLE LIFE -CYCLE HOUSING OPPORTUNITIES AMOUNTS FOR'THE YEAR 1998 AFFORDABLE & Puy 1995 Pay 1997 4 % of 7'otul LIFE CYCLE Payable 1996 Payable 1997 Numbcr of Payable 1996 Payable 1997 Ilonlesicad I lomesicad 4 %of Total Ilomesteud Pay 1997 HOUSING Numbcr of Number of llonlesteads Malkct Value Mall,d Value Net Tax Capacity Nel Tax Capacity Growih in Excess llomesiead Tax Capacity City Tax OPPORTUNITIES Ilomesteads Homesteads Percentage City /Township Base Amount Base Amount Excess Excess Excess x I.ocul Rate Tax Capacity x local Rare Rate AMOUNT in Excess in Excess Change Urooklyu Center 156,091 167,2411 19,518 11,506 �0� U, 265,743 85,301 32.099% 0 23 (4.17 %) 24 City r 7,E7 y f Brooklyn Center A great place to start. A great place to stay. • MEMORANDUM TO: Mayor Kragness, Councilmembers Carmody, Hilstrom, La an, and Peppe FROM: Michael J. McCauley, City Manager DATE: September 18, 1997 SUBJECT: Resolution Amending City Council Handbook Regarding Order of Business Attached please find a suggested resolution amending the City Council Handbook to implement the Council's suggestion that the Order of Business be amended. The proposed change facilitates the City Council's goal of providing for a more informal and, thus, more accessible opportunity for citizens to discuss issues and concerns with the City Council. The proposed Order of Business would have the City Council meeting in an informal format prior to meeting to take up the formal items on the City Council meeting agenda. This would provide for a 15- minute open forum with the City Council that would not be televised. This will remove the impediment that may serve to make it less inviting to citizens who may feel uncomfortable discussing their issues with the Council while on Cable TV. The City Council would then convene at 7 p.m. after this informal open forum. The open forum, as indicated in the sample agenda drafted by Ms. Knutson, would describe the open forum as an opportunity for the public to address the Council on items not on the agenda. No action would be taken during the open forum other than to receive information and comments from the public and perhaps to answer questions that could be answered that evening or to advise a person if questions could not be answered that evening that the City staff would get back to them with an answer on their question. Attachment • 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer its adoption: Member introduced the following resolution and moved • RESOLUTION NO. RESOLUTION AMENDING CITY COUNCIL HANDBOOK REGARDING ORDER OF BUSINESS WHEREAS, the City Council adopted a City Council Handbook on January 23, 1995, which defines the Order of Business of each meeting; and WHEREAS, the City Council wishes to modify its Order of Business with regard to Open Forum; and WHEREAS, Open Forum provides an opportunity for the public to address the Council on items which are not on the agenda. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, ,that the City Council Handbook be and hereby is amended to read as follows relating to the Order of Business: 1. Call to Order Informal Open Forum with City Council - 6:45 p.m. 2. Informal Open Forum with City Council 3. Call to Order Regular Business Meeting - 7 p.m. 4. Roll Call 5 . Invocation 6. Council Report 7. Presentations 8. Approval of Agenda and Consent Agenda 9. Public Hearing 10. Planning Commission Items 11. Council Consideration Items 12. Adjournment Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, P g the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • CITY COUNCIL MEETING 14 City of Brooklyn Center October 14, 1997 AGENDA 1. Call to Order Informal Open Forum with City Council - 6:45 p.m. 2. Informal Open Forum with City Council - Provides an opportunity for the public to address the Council on items which are not on the agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used to make personal attacks, to air personality grievances, to make political endorsements or for political campaign p P purposes. Council Members will not enter into a dialogue with citizens. Questions from the Council will be for clarification only. Open Forum will not be used as a time for problem solving or reacting to the comments made but, rather, for hearing the citizen for informational purposes only. 3. Call to Order Regular Business Meeting - 7 p.m. 4. Roll Call • 5. Invocation 6. Council Report 7. Approval of Agenda and Consent Agenda -The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. S. Public Hearing - Requested Council Action: -Open the public hearing. -Take public input. -Close the public hearing. 9. Council Consideration Items 10. Adjournment • ��ootuYN CENr� BROOKLYN CENTER � POLICE DEPARTMENT POLICE MEMORANDUM TO: Michael McCauley, City Manager FROM: Scott Kline, Chief of Police \` DATE: September 18, 1997 SUBJECT: State Connection Update for Mobile Computing Device (MCD) System The State of Minnesota connection is functioning on the MCD's. Police staff and LOGIS continue to work on "bug fixes" regarding this interface. • If you have any questions concerning the state connection to the MCD system, let me know. SK:pph _ City of Brooklyn Center 7 A great place to start. A great place to stay. MEMORANDUM TO: Mayor Kragness, Councilmembers Carmody, Hilstrom, L an, and Peppe FROM: Michael J. McCauley, City Manager DATE: September 18, 1997 SUBJECT: Discussion of Preferred Site Alternative for Police Department Building A memorandum relating to this item will be included with my update to the Council on Friday. • 6301 Shingle Creek Pkwy, Brooklyn Center, IWN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer City of Brooklyn Center A great place to start. A great place to stay. • MEMORANDUM TO: Mayor Kragness, Councilmembers Carmody, Hilstrom, Lasman, and Peppe FROM: Michael J. McCauley, City Manager DATE: September 5, 1997 SUBJECT: Proclamation Declaring October 5 -11, 1997, as Cities Week Mayor Kragness has requested the attached proclamation be added to the September 22, 1997, City Council agenda. Attachments • 6301 Shingle Creek Pkwy, Brooklyn Center, IMIN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer PROCLAMATION • DECLARING OCTOBER 5 -11, 1997, TO BE CITIES WEEK WHEREAS, Minnesota cities take great pride in the partnership that exists between city government and citizens; and WHEREAS, Over the years, our communities have prospered through a deeply held commitment to grassroots democracy that has repeatedly shown what citizens, working with their city government, can accomplish; and WHEREAS, The spirit of this partnership thrives in hundreds of cities throughout Minnesota where ingenuity, creativity, and old- fashioned hard work are put to use every day to make our cities better places to live, learn, work, and play; and WHEREAS, The successful accomplishments achieved through this partnership inspire us to look with confidence to a bright future that we can shape through our dreams and determination; and WHEREAS, Cities Week 1997 —You and City Government — Building Strong Futures offers a special time to recognize and strengthen the bond between citizens and city government. • NOW, THEREFORE I, AS MAYOR OF THE CITY OF BROOKLYN CENTER State of Minnesota, do hereby proclaim October 5 through 11, 1997, as Cities Week in Minnesota, and encourage all citizens to become active partners with their city governments to build a strong and bright future for all to enjoy. Date Mayor Attest: City Clerk • City of Brooklyn Center A great place to start. A great place to stay. • To: Mayor Kragness and Council Members Carmody, Hilstrom, Lasman and Peppe From: Michael I McCau ev City Manager�� Date: September 19, 1997 Re: Selection of Preferred Site for Police Building As previously reviewed at the August 25th City Council meeting, possible sites were inventoried for a free- standing police facility pursuant to the Council's direction. The following sites were identified: 63rd & Brooklyn Boulevard Earle Brown Drive across from Heritage Center Northbrook Mall EDA property on Humboldt Avenue Shingle Creek Parkway & 69th (Tomorrow Foods) • Adjacent to City Hall Xerxes & Freeway Boulevard The Council's consensus was that of these sites, only the site adjacent to City Hall and the Humboldt Avenue sites were feasible due to costs and suitability. As we prepare for the bond referendum on November 4th, several Council Members have indicated that a selection of the proposed location for a new police station should be made. The general differences between the two sites are set forth: Humboldt site factors: acquisition from EDA would be $356,039 location near areas interested in greater police interaction future expansion would require additional land acquisition soil conditions assumed to be easier to work with traffic issues on ingress and egress may require turn lanes Adjacent to City Hall factors: some additional soil correction/foundation costs depending on final layout ($200,000 range) need to relocate parking into bandshell area and provide compensating storage areas ($100,000 range) reduces operating and equipment costs as compared to off -site police facility (operating cost • 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 - City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 - FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer savings of $100,000+ per year) • better interaction and coordination of city functions and personnel future expansion could be accommodated on the site The foundation cost estimate has been adjusted upward from the August 25th Council Meeting materials based on a more sophisticated analysis by the architect of the costs for-- pilings that was made on August 29th. As indicated in the attache materials, the cost of construction is very similar between the two locations. The operational impacts, both in ~ terms of operating costs and synergy are very different. The site adjacent to City Hall will provide for shared phone and computer systems. It will also make duplicating and other facilities available. In asking the Council to select the designated site for the proposed police building, the amount of money needed appears similar for construction. Either location would not impact the amount of bonds. Contingencies beyond the contingency fund built into the architect's estimate are programmed from capital improvement funds. The City Hall site, based on the site borings and engineering review, appears to be feasible. Provision of compensating storage for water would require approval from the Watershed District. Using pilings would be a more expensive means of providing for the foundation than would be required on other sites. This cost is offset by not having to purchase land for a building. The major drawbacks to each site are: • City Hall Site: creation of compensating water storage capacity loss of park area for parking Humboldt smaller site entry and exit from site Given the operating synergies and operating cost savings, the City Hall site is recommended for the Council's consideration as the preferred alternative. • • Humboldt site factors: acquisition frofn EDA would be $36,039 location near areas interested in greater police interaction future expansion would require additional land acquisition soil conditions assumed to be easier to work with traffic issues on ingress and egress may require turn lanes Adjacent to City Hall factors: some additional soil correction/foundation costs depending on final layout ($200,000 range) . need to relocate parking into bandshell area and provide compensating storage areas ($100,000 range) reduces operating and equipment costs as compared to off -site police facility (operating cost savings of $100,000+ per year) better interaction and coordination of city functions and personnel future expansion more readily accomodated CONSTRUCTION COMPARISION O kpproximations Current Site Humboldt Building Cost $4,300,000 $4,300,000 Pilings $227 $0 Land Acquisition $0 $356,039 Compensating Storage $100,000 $0 $4,627,000 $4,656,039 OPERATING COMPARISON Current Site Humboldt Total # of Phone Systems 1 2 Additional computer equipment No Yes Operating cost addition Small Larger Sharing of equipment (copiers etc.) Yes No Interaction and coordination Easier Harder • MEMOR DUV7 T0: Mr. Michael McCauley City Manager City of Brooklyn Park FROM: David Kroos RE: Proposed New Police Facility - Preliminary Cost Comparison of Foundation Systems D ATE: August 29, 1997 The preliminary estimate of foundation systems is intended for comparison only to assist the City in the planning and budgeting process. A foot print of 12,000 SF was assumed, and a standard slab -on -grade system serves as the base of comparison. The additional cost fora pile • foundation is estimated at $189,000 - $226,500 more than standard slab -on -grade construction. The actual number and depth of piles will be determined during project development and implementation. _ Base Option: Slab on Grade ($8.81 /SF) $107,500 Option One: 9 5/8" pile - 50' - 20 ton capacity System Estimate $334,000 Minus Base Option ($107,500) Cost Difference $226,500 Option Two: 12 3/4" pile - 50' - 30 ton capacity System Estimate: $296,500 Minus Base Option ($107,500) Cost Difference $189,000 p:\busdev\proposal\drk\brkpol.doc • o Q 3 i 57y �32� �34� C35 � 28) . 25 1 1-n 154 152 N � 25 � a 15315 N '� (36) A-5o , 1 26 329.8 EAST - 05 35 134.80 u i 134.8 , o a , 0 30 c" CO A ' ° C 7 ) 6719 5721 164. - - ti 6% 164.97 3fl.09 30. 1 1 o 6 d D r: CD C' O 1 7 W { 9 6715 co 5 134. 30_x9 30. 1 99.9 S89° 59'45 E N no r TPALT A . 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