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HomeMy WebLinkAbout1997 08-25 CCP Regular Session Public Copy • CITY COUNCIL AGENDA CITY OF BROOKLYN CENTER August 25, 1997 7 p.m. 1. Call to Order 2. Roll Call 3. Invocation 4. Council Report 5. Approval of Agenda and Consent Agenda -The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. a. Approval of Minutes - Councilmembers not present at meetings will be recorded as abstaining from the vote on the minutes. 1. July 14, 1997 - Regular Session b. Approval of Application for Authorization to Conduct Excluded Bingo on November 14, 1997, from Orchard Lane Elementary School C. ;Resolution Approving Final P1at1RLS - Planning Commission Application No. 97009 -This item relates to the property at the northwest corner of Freeway Boulevard and Shingle Creek Parkway. d. Resolution Accepting Work Performed and Authorizing Final Payment, Improvement Project No. 1993 -18, Contract 1995 -G, Park and Ride, Pond, and 65th Avenue Realignment e. Resolution Declaring a Public Nuisance and Ordering the Removal of Diseased Trees f. Licenses 6. Open Forum • • CITY COUNCIL AGENDA -2- August 25, 1997 7. Public Hearing a. Interim Ordinance for the Purpose of Protecting the Planning Process and the Health, Safety, and Welfare of the Residents of the City, and Regulating and Restricting Development of Educational and Religious Uses in Certain Commercial and Industrial Areas of the City -This item was first read on July 28, 1997, published in the official newspaper on August 6, 1997, and is offered this evening for a second reading and public hearing. - Requested Council Action: -Open the public hearing. -Take public input. -Close the public hearing. - Motion to adopt ordinance. 8. Planning Commission a. Planning Commission Application No. 97013 submitted by Twin Lake Properties, LLP. Request is for site and building plan approval to construct up to 130 garages at the Twin Lake Manor Apartments located at the southwest corner of 53rd Avenue North and Brooklyn Boulevard. The Planning Commission recommended approval of this application at their August 14, 1997, meeting. • Requested'Council Action: - Motion to approve Planning Commission Application No. 97013 submitted by Twin Lake Properties subject to the conditions recommended by the Planning Commission. 9. Council Consideration Items a. Resolution Expressing Recognition of and Appreciation for the Dedicated Public Service of George Nerburn - Requested Council Action: - Motion to approve resolution. b. Resolution Authorizing the Transfer of Surplus Funds from the General Fund to the Special Assessment Construction Fund and the Capital Improvements Fund - Requested Council Action: - Motion to approve resolution. C. Resolution Determining the Necessity for the Issuance of General Obligation Bonds and Calling a Special Election Thereon - Requested Council Action: - Motion to approve resolution. • • CITY COUNCIL AGENDA -3- August 25, 1997 d. Resolution Authorizing the City of Brooklyn Center to Enter into an Agreement with the Department of Public Safety for the Local Law Enforcement Block Grants Program - Requested Council Action: - Motion to approve resolution. e. Resolution Awarding a Contract for Professional Services: Water Resources Management Plan and Water Quality Study, Local Storm Water Management Plan, Phase II - Requested Council Action: - Motion to approve resolution. f. Resolution Accepting Bid and Awarding a Contract, Improvement Project No. 1997 -15, Contract 1997 -L, Pool Ozonization System - Requested Council Action: -Motion to approve resolution. g. Resolution Ordering the Abatement of Public Nuisances and Building Maintenance and Other Ordinance Violations with Respect to that Real Estate Located at 5912 Camden Avenue North, Brooklyn Center, Minnesota, Legally Described as Lot Ten • (10), Block One (1), "Camden Acres," Hennepin County, Minnesota - Requested Council Action: - Motion to approve resolution. 10. Adjournment • • CITY COUNCIL AGENDA 4- August 25, 1997 EDA AGENDA CITY OF BROOKLYN CENTER August 25, 1997 7 p.m. 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Commission Consideration Items a. Jim Klas will present his final report on the Earle Brown Heritage Center -Requested Commission Action: - Presentation. b. Resolution Approving Settlement Agreement for Acquisition of 610 53rd Avenue North -Requested Commission Action: • - Motion to approve resolution. 5. Adjournment • August 25,1997 INTERVIEW SLOTS 1. 5:00 - 5:15 p.m. Susan Piva - North Hennepin Mediation Program, Inc. 2. 5:15 - 5:30 p.m. Pat Milton - Brooklyn Peacemaker Center, Inc. 3. 5:30 - 5:45 p.m. Dan Allen - Brooklyn Center Youth Football 4. 5:45 - 6:00 p.m. Rita DeBruyn - five Cities Senior Transportation 5. 6:00 - 6:15 p.m. Paul Schierenbeck - Brooklyn Community Band 6. 6:15 - 6:30 p.m. Tia- Henry- Johnson - CEAP 7. 6:30 - 6:45 p.m. Mary Welch - Heritage Festival I r% RAFT • MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION JULY 14, 1997 CITY HALL CALL TO ORDER The Brooklyn Center City Council met in regular session and was called to order by Mayor Myrna Kragness at 7 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Debra Hilstrom, Kay Lasman, and Robert Peppe. Also present: City Manager Michael J. McCauley, Assistant City Manager Jane Chambers, Public Services Director Diane Spector, Planning and Zoning Specialist Ron Warren, City Attorney Charlie LeFevere, and Council Secretary LeAnn Larson. • Councilmember Kathleen Carmody was absent and excused. INVOCATION Invocation was given by Pastor McKinley Moore, Jehovah Jireh Church. COUNCIL REPORTS Mayor Kragness thanked City staff and others for working so diligently on cleanup efforts after recent storm damage in Brooklyn Center. APPROVAL OF AGENDA AND CONSENT AGENDA Councilmember Hilstrom requested that items 5.b. and 5.c. be removed from the consent agenda for discussion. Councilmember Peppe requested that item 5.d. be removed from the consent agenda for discussion. Mayor Kragness requested that item 5.e. be removed from the consent agenda for discussion. . A motion by Councilmember Peppe and seconded by Councilmember Lasman to approve the 7/14/97 -1- 0 U 30 ' R A F - T revised agenda and consent agenda passed unanimously. • APPROVAL OF MINUTES A motion by Councilmember Peppe and seconded by Councilmember Lasman to approve minutes of the May 22, 1997 - -Joint Session with Financial Commission, and June 16, 1997- - Work Session as printed passed unanimously. RESOLUTION DECLARING A PUBLIC NUISANCE AND ORDERING THE REMOVAL OF DISEASED TREES RESOLUTION NO. 97-110 Member Peppe introduced the following resolution and moved its adoption: RESOLUTION DECLARING A PUBLIC NUISANCE AND ORDERING THE REMOVAL OF DISEASED TREES The motion for the adoption of the foregoing resolution was duly seconded by member Lasman and passed unanimously. SITE PERFORMANCE GUARANTEE RELEASE - MOORWOOD TOWNHOME (5825 • 27.29.31.33. AND 35 LAKE CURVE LANE A motion was made by Councilmember Peppe to approve the site performance guarantee release for Moorwood Townhomes (5825, 27, 29, 31, 33, and 35 Lake Curve Lane). The motion was seconded by Councilmember Lasman and passed unanimously. LICENSES Amusement Devices - Operator Chuckwagon Grill 1928 57th Avenue North Davanni's 5937 Summit Drive Hilton Minneapolis North 2200 Freeway Boulevard X-Mart 5930 John Martin Drive MCTO 6845 Shingle Creek Parkway Nickels and Dimes, Inc. D.B.A. Tilt 4243 1328 Brookdale Center Scoreboard Pizza 6816 Humboldt Avenue North Amusement Devices - Vendor CDL 12322 Business Park Boulevard North, Champlin Theisen Vending Company 3800 Nicollet Avenue South, Minneapolis 7/14/97 -2- UKAPaT Garbage and Refuse Collection Aspen Waste Systems, Inca 2523 Wabash Avenue, St. Paul Environmental Refuse 4123 Russell Avenue North, Minneapolis Hilger Transfer, Inc. 8550 Zachary Lane, Maple Grove Midwest Grease Buyers, Inc. PO Box 26, Redwood Falls T & L Sanitation Service, Inc. PO Box 34695, Blaine Mechanical Systems i 1 Svs s Energy Solutions International, Inc. 1385 Mendota Heights Road, Mendota Heights Paul Falz Company, Inc. 359 Atwater Street, St. Paul Marsh Heating and Air 6248 Lakeland Avenue North, Brooklyn Park Osseo Stove and Feed 115 Central Avenue, Osseo Rickert Heating and Air 10355 Quaker Lane North, Maple Grove River Cities Mechanical, Inc. 14960 Afton Boulevard, Afton Rental Dwellinis Initial: Francis and Lorri Kaas 5448 Humboldt Avenue North Randolph and Cynthia Stahl 6224 Noble Avenue North Michael Cederberg 7230 West River Road a Renewal: Michael and Jane Danielson 4216 Lakebreeze Avenue North Heinz Pollinger 4207 Lakeside Avenue North, #320 Lewis and Vivian Hedlund 5316 Russell Avenue North Fred and Judie Swenson 5340 -44 Russell Avenue North Douglas Finch 6637 Xerxes Place North Tobacco Related Products Walgreen Company D.B.A. Walgreens #04320 6390 Brooklyn Boulevard OPEN FORUM There were no requests for open forum. PLANNING COMMISSION ITEM PLANNING COMMISSION APPLICATION NO. 97008 SUBMITTED BY ROBERT ELLEDGE FORA SPECIAL USE PERMIT TO CONDUCT TRUCK RENTAL BUSINESS FROM AN EXISTING SERVICE STATION LOCATED AT 6840 HUMBOLDT AVENUE NORTH 7/14/97 -3- DRAFT Planning and Zoning Specialist Ron Warren introduced Planning Commission Application No. i 97008 submitted by Robert Elledge requesting a special use permit to conduct a truck rental business from an existing service station. The applicant is seeking a special use permit to rent up to four trucks at the Humboldt Unocal, 6840 Humboldt Avenue North. The property is zoned C -2, and truck rental and leasing is listed as a special use in the C -2 zoning district. Parked trucks on the lot should have no effect on any neighboring business. Mr. Tony Ouellette, owner of Humboldt Square shopping center, expressed concern that storage of rental vehicles in the southeast corner of the service station property would obscure some shopping center signage and create a snow removal hindrance. Mr. Robert Elledge was present to respond to Mr. Ouellette and several Council questions. Councilmember Hilstrom suggested that staff assist Mr. Elledge and Mr. Ouellette with a workable resolution to any difficulties. A motion was made by Councilmember Hilstrom to approve Planning Commission Application No. 97008 subject to the following conditions: 1) The special use permit is granted for a truck rental operation involving no more than four trucks in conjunction with the automobile service station use at 6840 Humboldt J Avenue North. No other uses, other than those approve in conjunction with this and the previous special use permit, are comprehended by this approval. 2) The special use permit is subject to all application codes, ordinances, and regulations and any violation thereof shall be grounds for revocation. 3} No banners, pennants, streamers, balloons, or other attention attracting devices may be used in conjunction with the storage and display of these vehicles on the site other than that which is authorized under administrative permits comprehended under the City's zoning ordinance. 4) This special use permit approval does not comprehend any additional signery other than that allowed under Chapter 34 of the City ordinances. 5) The parking of rental trucks shall be consistent with City regulations with the exact placement to be determined by the owner in consultation with neighboring property owners. The motion was seconded by Councilmember Lasman and passed unanimously. 7/14/97 -4- moo "' DRAFT COUNCIL CONSIDERATION ITEMS RESOLUTION ORDERING THE RAZING AND REMOVAL OF A HAZARDOUS BUILDING AND FURTHER FOR THE ABATEMENT OF PUBLIC NUISANCES, SAFETY AND HEALTH HAZARDS AND OTHER ORDINANCE AND STATUTORY VIOLATIONS WITH RESPECT TO THAT REAL ESTATE LOCATED AT 5501 BROOKLYN YN BOULEVARD. LEGALLY DESCRIBED AS TRACT E EGISTERED LAND IR VEY NO. 40, IN THE CITY OR BROOKLYN YN CENTER, HENNEPIN COUNTY MINNESOTA City Manager McCauley explained that this address has been the source of neighborhood complaints due to trash and its deteriorated condition. Compliance orders were issued and the trash from the yard was removed, but the structure itself remains both an eyesore and structurally compromised. This resolution would allow the issuance of an order to raze and remove this hazardous building and thus abate a public nuisance created by its current deteriorated and unsafe condition. RESOLUTION NO. 97-111 Member Lasman introduced the following resolution and moved its adoption: RESOLUTION ORDERING THE RAZING AND REMOVAL OF A HAZARDOUS • BUILDING AND FURTHER FOR THE ABATEMENT OF PUBLIC NUISANCES, SAFETY AND HEALTH HAZARDS AND OTHER ORDINANCE AND STATUTORY VIOLATIONS WITH RESPECT TO THAT REAL ESTATE LOCATED AT 5501 BROOKLYN BOULEVARD, LEGALLY DESCRIBED AS TRACT E, REGISTERED LAND SURVEY NO. 40, IN THE CITY OR BROOKLYN CENTER, HENNEPIN COUNTY, MINNESOTA The motion for the adoption of the foregoing resolution was duly seconded by member Hilstrom and passed unanimously. RESOLUTION AUTHORIZIN AND APPROVING PARTICIPATION IN COOPERATIVE ACTIVITIES OF MINNESOTA POLICE RECRUITMENT SYSTEM City Manager McCauley explained that the City has been a defendant along with MPRS (Minnesota Police Recruitment System) and 35 other Minnesota cites in two companion civil actions in Hennepin County District Court relating to recruitment and hiring of minority persons. By allowing MPRS to handle the compiling and reporting requirements for the court, the City would be able to present its information in the standardized format developed and would save staff expense necessary to develop and catalogue all of the activities, as well as prepare the ongoing reports mandated. • 7/14/97 -5- DRAFT RESOLUTION NO. 97 -112 • Member Lasman introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING AND APPROVING PARTICIPATION IN COOPERATIVE ACTIVITIES OF MINNESOTA POLICE RECRUITMENT SYSTEM The motion for the adoption of the foregoing resolution was duly seconded by member Peppe and passed unanimously. RESOLUTION EX PRES IN SUPPORT FOR BROOKLYN BOULEVARD IMPROVEMENTS AND RESCINDING ESOLUTION NO 96-235 City Manager McCauley explained that on November 25, 1996, the Council adopted Resolution No. 96 -235, expressing concerns because the total cost of improving Brooklyn Boulevard (CSAH 152) between 64th Avenue North and 71st Avenue North, including right -of -way acquisition and streetscape enhancement costs was not known. At that time, the Council expressed its intent to defer the Brooklyn Boulevard streetscape enhancements and sought Hennepin County postponement of the road reconstruction project in favor of a pavement mill and overlay improvement. Pursuant to receipt of the said Resolution, Hennepin County has indicated a desire to retain all ISTEA funds previously awarded for roadway reconstruction and streetscape enhancements, while postponing said improvement until the year 2000. Hennepin • County has also expressed its willingness to provide for the pavement mill and overlay of Brooklyn Boulevard between 64th Avenue North and 71 st Avenue North in 1997. With the new information and assistance from Hennepin County, the City Council was supportive of continued efforts with the additional time to work with the County on the property. RESOLUTION NO. 97 -113 Member Lasman introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING SUPPORT FOR BROOKLYN BOULEVARD IMPROVEMENTS AND RESCINDING RESOLUTION NO. 96-235 The motion for the adoption of the foregoing resolution was duly seconded by member Peppe and passed unanimously. SET DATES FOR CITY COUNCIL MEETINGS A motion was made by Councilmember Hilstrom to set the following dates for City Council meetings: • 7/14/97 -6- DRAFT • Saturday, August 23, 1997, Facilitated Council Goal Setting Session, Earle Brown Heritage Center, 9 a.m. Monday, September 8, 1997, Recognition Reception for Commissions, Conference Room B, 6:15 p.m. The motion was seconded by Councilmember Lasman and passed unanimously. UPDATE ON CODE ENFORCEMENT City Manager McCauley explained the progress in this year's Code Enforcement sweep of the City. This year's efforts address structural issues, in addition to rubbish, junk cars, etc. RESOLUTION AUTHORIZING PURCHASE OF THE PROPERTY AT 6236 BROOKLYN BOULEVARD City Manager McCauley explained that the owner of 6236 Brooklyn Boulevard has offered to sell this property to the City at the sum of $90,000. This property is adjacent to the current fire station and liquor store. In looking at the potential redevelopment of the site, as well as the general plan to eliminate residential uses along Brooklyn Boulevard, acquisition of this property would appear to be reasonable and timely. This would allow greater flexibility in • designing a new fire station and provide the potential for additional opportunities such as retention of a liquor store operation. The monies for this acquisition would be taken from the Capital Improvement Fund. RESOLUTION NO. 97-114 Member Lasman introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING PURCHASE OF THE PROPERTY AT 6236 BROOKLYN BOULEVARD The motion for the adoption of the foregoing resolution was duly seconded by member Peppe and passed unanimously. REGULATION OF SECONDHAND GOODS DEALERS City Attorney Charlie LeFevere provided the Council with further information about the option available to it in the regulation of secondhand goods dealers. It appears that the regulations in other cities range from no regulation of pawn shops or secondhand goods dealers to the comprehensive regulation of both pawn shops and secondhand • goods dealers similar to the ordinances of Brooklyn Center. The City Council has the options 7/14/97 -7- DRAFT to eliminate all regulation, leave the regulations as they are or even impose stricter regulations, • or follow some course between these alternatives. Several categories of changes which might be considered are: 1) Delete all secondhand goods dealers from the regulations unless the transaction involves a pawn. 2) Exempt secondhand goods dealers where the transaction involves a consignment sale. 3) Exempt additional businesses from the licensing provisions of the ordinance. 4) Relax the restrictions to make them less burdensome to businesses in the City. 5) Relax restrictions which apply to some businesses but not others. Mayor Kragness stated she believes that the present ordinance was keeping some businesses out of the City that should be allowed. Councilmembers Hilstrom, Lasman, and Peppe spoke in favor of keeping the strictness on items that are problematic or easily fenced. The City Attorney will discuss this issue with the police department and prepare • recommendations and options for the City Council. RESOLUTION APPROVING AN AGREEMENT FOR RISK MANAGEMENT CONSULTING SERVICES City Manager McCauley explained that the City's Policy and Procedure for Proposals for Financial Professional Services has a schedule which calls for doing a request for proposal (RFP) for risk management consultant during 1997. RFPs were sent out to consultants known to have experience in municipal risk management. The recommendation was to continue to retain Berkley Risk Services, Inc., as the City's risk management consultant. Councilmember Hilstrom asked if we are locked into a contract in case the City decides there is a need to re- evaluate this area in the future; Mr. McCauley said we could do an annual review. RESOLUTION NO. 97 -115 Member Peppe introduced the following resolution and moved its adoption: RESOLUTION APPROVING AN AGREEMENT FOR RISK MANAGEMENT CONSULTING SERVICES • 7/14/97 -8- AFT t The motion for the adoption of the foregoing resolution was duly seconded by member Lasman and passed unanimously. RESOLUTION ESTABLISHING IMPROVEMENT PROTECT NO 1997-15, POOL OZONIZATION SYSTEM APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS City Manager McCauley explained that the Capital Improvements Fund budget includes $60,000 for the addition of an ozonization system to the Community Center pool's current filtration system. An ozone filtration system for the Civic Center swimming pool would provide several cost and safety benefits. Councilmember Hilstrom questioned whether this filtration also needs to be done in the wading pool. Mr. McCauley said he would seek a clarification on this issue prior to requesting award of a contract. RESOLUTION NO. 97-116 Member Hilstrom introduced the following resolution and moved its adoption: RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1997 -15, POOL • OZONIZATION SYSTEM, APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS The motion for the adoption of the foregoing resolution was duly seconded b member Pe Y PP e and passed unanimously. RESOLUTION APPROVING SUPPLEMENTAL AGREEMENT #l, IMPROVEMENT PROJECT NOS. 1997 -04 05, AND 06 CONTRACT 1997 -F FRANCE AVENUE 69TH AVENUE TO NORTH CITY LIMITS STREET, STORM DRAINAGE AND UTILITY IMPROVEMENTS City Manager McCauley explained that the City has already awarded a contract to Thomas and Sons Construction, Inc., for street and utility improvements on France Avenue North from 69th Avenue to 73rd Avenue. These improvements also include the installation of an emergency water interconnect with the City of Brooklyn Park with the City of Brooklyn Center's Tower No. 1 and 69th Avenue trunk water main, which will provide the City with an emergency water source in the event of a power or other well shutdown at the City's well supply facilities. Because of the proximity of Minnegasco lines and subsequent need to relocate new parallel main lines, it has been proposed that the 12 -inch trunk main be upgraded to a 14 -inch diameter size to provide adequate service as both a local service line and trunk distribution link. A Supplemental Agreement has been negotiated with Thomas and Sons. 7/14/97 -9- UIRAFT Councilmember Hilstrom inquired if the City has the funds for the increase in the total contract amount; Mr. McCauley said yes. RESOLUTION NO. 97-117 Member Peppe introduced the following resolution and moved its adoption: RESOLUTION APPROVING SUPPLEMENTAL AGREEMENT #1, IMPROVEMENT PROJECT NOS. 1997 -04, 05, AND 06, CONTRACT 1997 -F, FRANCE AVENUE, 69TH AVENUE TO NORTH CITY LIMITS, STREET, STORM DRAINAGE, AND UTILITY IMPROVEMENTS The motion for the adoption of the foregoing resolution was duly seconded by member Hilstrom and passed unanimously. RESOLUTION AMENDING THE CITY OF BROOKLYN CENTER'S SPECIAL_ ASSESSMENT POLICY City Manager McCauley explained that at its June 23, 1997, meeting, the City Council discussed and agreed to, 1) Eliminate the Assessment Stabilization Program, and, 2) Amend the senior deferral program to redefine "financial hardship" as being an income for the household's size which is at or below the "very low income" limit established annually by • HUD. Grady Boeck, 5601 Indiana Avenue North, noted that the language of the Special Assessment Policy differs slightly from MN Statute 429. Mr. McCauley responded that the content of the statute was contained in the City's Special Assessment Policy and acknowledged that the policy might benefit from further refinement. RESOLUTION NO. 97 -118 Member Hilstrom introduced the following resolution and moved its adoption: RESOLUTION AMENDING THE CITY OF BROOKLYN CENTERS SPECIAL ASSESSMENT POLICY The motion for the adoption of the foregoing resolution was duly seconded by member Peppe and passed unanimously. 7/14/97 -10- DRAF • ADJOURNMENT A motion by Councilmember Hilstrom and seconded by Councilmember Peppe to adjourn the meeting at 8:45 p.m. passed unanimously. City Clerk Mayor Recorded and transcribed by: LeAnn Larson • • 7/14/97 -11- �RpaKLYN CENTIC� BROOKLYN CENTER POLICE DEPARTMENT POLICE MEMORANDUM TO: Michael McCauley, City Manager FROM: Scott Kline, Chief of Police DATE: August 9, 1997 SUBJECT: Application (Excluded Bingo) - Orchard Lane Elementary School On August 8, 1997, the Brooklyn Center Police Department received an Application for Authorization to Conduct Excluded Bingo from the Orchard Lane PTA. This application is for • an event to be held at the Orchard Lane Elementary School on November 14, 1997. This application has been approved and returned to the Orchard Lane PTA who will forward it to the State Gambling Control Board. If you or any member of the City Council objects to issuing this license, you must notify me within 30 days according to Minnesota State Statute. -- - - - -- Scott Kline Chief of Police SK:kh • LG240B (Rev. 1,21m) - MLnnesota Lawful Gambling Application for Authorization to Conduct Excluded Bingo • Part 1 of 2 (if your organization has been licensed or exempted in the current calendar year, you are not eligible to apply for excluded bingo) Fill in the unshaded areas of this application and send it to the Gambling Control Board at least 30 days prior to the activity. ........ _ ;:::. .::.;:.::: FQFi; BOARD: US .:.:. .:.:...:.;.:..::.;:.:::.:;.;:.: Tn Qr antzafio ormattot: :.: :. >;: :.<:: Organizatio S ❑ G l >;: > >: U � c�� ci�•cl ��� � PTA ° � '� ° � Street Other City State Zip code �AAl c i (c one o rganization h T of nonp r o 9 ( Y Pe ❑ Fraternal Veteran fit o ❑ Religious � Other nonpro o g nization : Type of proof of nonprofit status attached (check one): ❑ Certificate of Good Standing - Minnesota Secretary of State's Office ❑ Internal Revenue Service Affiliate of Parent nonprofit organization (charter) Excluded Bingo Actvay Infornratwrt Has your organization held a bingo event in the curre t calendar year? No C3 x If yes, list the dates that bingo was conduct M �w V C eck one: The bingo event will be one of four or fewer bingo ev nts ur organization will hold this year. Date(s) of bingo event: YV� OR ❑ The bingo event will be conducted (up to 12 consecutive days) in connection with a: County Fair - Date(s) of bingo event State Fair - Date(s) of bingo event Civic Celebration - Date(s) of bingo event Print the name of the person in charge of the bingo event Daytime Phone T h n s 4'Y'►� ( OW 425 7 Prerrtrses where ezclutlect bingo rv1 be conducted Name p remises C) Street Address / ',7 city 1. 1 � OR County Township Cep- � � Vu • (Be sure to complete Part 2) White - original Yellow - Board LG240B cR". (1121 /M) Minnesota Lawful Gambling • Application for Authorization to Conduct Excluded Bingo Part 2of2 Organization Name Chie, f ecutsve Officer's 5ignatur The information provided in this application is complete and accurate to the best of my knowledge. Chief Executive icees sig ture Name (please print) Date Givvermen Acknowld `" t :ccnd A royal local ,f .. 9men.:...;:. PP..::: . • The city must sign this application if the gambling premises is located within city limits. • The county AND township must sign this application if the gambling premises is located within a township. • If this application is denied by the local unit of government, it should not be submitted to the Gambling Control (Board. Township: A township has no statutory authority to approve or deny an application (Minn. Stat. 349.213, Subd. 2). Nam of City OR County Name of Township Brookl Center • y signature below, the local undo government ere y y signature a ow, the township ac ow ges approves this application for excluded bingo activity at that the organization is applying for excluded the premises located within their jurisdiction. bingo activity within the township limits. Signature of person approving application for local unit Signature of person acknowledging application for of government. (Sign above) for township. (Sign above) Title Date Received Title Date Received City Manag 8/26/97 Township is: Organized ❑ Unorganized ❑ Attach letter Uni ncorporated ❑ r Board Use Cnl t o ...Re ... led _ _ .._ . .....::.:::::;:>;;:::;:<:>;::>:>:: :: >: » » >:: >:: >::; >: > >:<: >::: >::» Acklxory gmen f gtstr :.< Y Yaur rezluest to conduct excluded bingo has been received and is aciulawlegef by theceoutnre Dtrectar of the . - ' i :::::; :: :: ? >: >:: >:: >:::: >: ::: :> <:: `:: :" `: .: >:.. ... iii iii i G ii "y;.' iii :: >::: >>.. :: y>. ,: ... ..±i`f >'riCi >: ambtmg �o troC Boa ; .... t ' : F#oard........d at Gamblmg.,Con . ,. :..... ,. ___ . .. Send the completed registration form with your organization's proof of nonprofit status to: Gambling Control Board White- Original 1711 W. County Road B, Suite 300 South Yellow- Board • Roseville, MN 55113 tR, BCIARD tJSENL t� v e e This form will be made available in alternati : . format (i.e. large print, braille) upon request. -6 MEMORANDUM • DATE: August 13, 1997 TO: Michael McCauley, City Manager FROM: Scott Brink, City Engineer 0 SUBJECT: Resolution Approving Final Plat/RLS - Planning Commission Application No. 97009 Summary Explanation On July 28, 1997, the City Council approved Planning Commission Application No. 97009, providing for approval of a Preliminary Registered Land Survey that will divide Tract B, RLS 1619 into two parcels to be known as Tracts A and B of a yet unnumbered Registered Land Survey. The property is located at the northwest corner of Freeway Boulevard and Shingle Creek Parkway, and is the site of the AmericInn Hotel, currently under construction. Attached is a copy of the resolution and conditions of approval from the July 28, 1997 meeting. Among the conditions are as follows: • 1. Appropriate driveway and cross access easements shall be developed and filed with the titles to the properties in question. 2. Appropriate joint utility agreements shall be developed and filed with the titles to the properties in question. 3. A Subdivision Agreement between the property owner and City shall be developed and signed by both parties. 4. The Final RLS is subject to the provisions of Chapter 15 of the City Ordinances. 5. The Final RLS is subject to all conditions identified in the City Council's July 28, 1997 Preliminary RLS approval. 6. Any other conditions of the City, Hennepin County, or as required as part of the Preliminary RLS approval. The applicant has submitted the appropriate application and fee. Copies of the Final RLS and reproducible mylars must also be provided for signatures by the city. Recommended City Council Action Approve the Final RLS of Planning Commission Application No. 97009, subject to the review and approval of Hennepin County, and any outstanding conditions as required by the City. Member introduced the following resolution and moved its adoption: • RESOLUTION NO. RESOLUTION APPROVING FINAL PLAT /RLS - PLANNING COMMISSION APPLICATION NO. 97009 WHEREAS, the Brooklyn Center City Council on July 28, 1997, approved Planning Commission Application 97009, providing for a Preliminary Registered Land Survey (RLS) approval submitted by H.T.P.O., Inc.; and WHEREAS, the applicant has applied for Final Plat/RLS approval as required by the City Code. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that the Registered Land Survey (to be named), dividing Tract B, RLS 1619 into two parcels known as Tracts A & B of a yet unnumbered Registered Land Survey is hereby approved, subject to the following conditions: 1. Appropriate driveway and cross access easements shall be developed and filed with the titles to the properties in question. 2. Appropriate joint utility agreements shall be developed and filed with the titles to the properties in question. • 3. A Subdivision Agreement between the property owner and City shall be developed and signed by both parties. 4. The Final RLS is subject to the provisions of Chapter 15 of the City Ordinances. 5. The Final RLS is subject to all conditions identified in the City Council's July 28, 1997 preliminary RLS approval 6. Reproducible mylars must be provided for signature. 7. Any other conditions of the City, Hennepin County, or as required as part of the preliminary RLS approval. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • Planning Commission Information Sheet Application No. 97009 Applicant: H T P Q, Inc. on Behalf of Shingle Creek Hospitality, LLP Location: Northwest Corner of Shingle Creek Parkway and Freeway Boulevard Request: Preliminary Registered Land Survey The applicant is seeking approval of a preliminary Registered Land Survey that will divide Tract B, RLS 1619 into two parcels to be known as Tracts A & B of a yet unnumbered Registered Land Survey. The property in question is zoned PUDi1 -1 (Planned Unit Development/Industrial Park) and is located at the northwest corner of Shingle Creek Partway and Freeway Boulevard. The parcel is currently addressed as 2050 Freeway Boulevard. The property under consideration is a 4.12 acre site and is bounded on the north by Parkway Circle (a private access drive serving various businesses in the area) with the Parkway Place office /industrial building on the opposite side; on the east by Shingle Creek Parkway with a building containing various industrial uses and the Spiritual Life Ministries on the opposite side; on die south by Freeway Boulevard with Chi Chi's Restaurant on the opposite side; and on the west by the Minnesota State High School League office building. As previously mentioned, this subdivision would create two tracts of land. The westerly parcel, Tract A. would be a 79,081 1.81» acres C ft. s q . " arcel on which the AmencInn, an S=' unit acres) is currently being constructed. The proposed Tract B would be 100,33 7 sq. ft.(2.3046 acres) and is proposed to be marketed for a restaurant use on the site. The Americinn proposal was approved as part of a Planned unit Development for this area (Application No. 96020) at which time the owners of the property indicated their desire to find an additional use for the property. This subdivision would create a separate tract of land available for such use and the development of such a proposal would require an amendment to the Planned Unit Development approval for this property. The preliminary Registered Land Survey shows the location of the AmencInn and its parking lot within the proposed Tract A. This corresponds with the development proposal approved under the Planned Unit Development and also the plans submitted for the building permit. As mentioned previously; construction of the AmericInn is underway at this time. The 84 unit hotel complex requires 96 parking spaces based on the parking formula of one parking space per unit and one parking space for each employee at the maximum shift. Twelve employees were indicated during the plan review for this proposal. Therefore, 96 parking spaces are required. The preliminary Registered Land Survey shows parking for 97 cars with the ability to add three additional spaces for total parking of 100 parking spaces on the proposed lot. The plan calls for shared accesses between the proposed Tracts A & B. Access to the sites is to be gained via Freeway Boulevard on the south and an access drive which is split by the proposed property line on Park -way Circle at the north. Appropriate cross access easements allowing these 7 -1 „ -97 Paae 1 shared accesses must be developed and tiled with the final RLS for this property. The preliminary RLS shows various easement documents that will be continued with this division of land. For instance, there are parking and building setback easements of 15 and 25 feet respectively along the north side of both proposed tracts. Also, a drainage easement exists along the south side of both proposed tracts as well as a larger easement area for the holding pond located at the southeast corner of the proposed Tract B. These easements will need to be continued as well. The City Engineer is reviewing the proposed preliminary Registered Land Survey and may be offering additional comments. A point which should be mentioned again is the matter of future development of the proposed Tract B. A condition of approval for the Planned Unit Development for the Americlnn project indicated that the City will not allow the undeveloped area, which is now to be Tract B, to be developed as a fast food/convenience food restaurant or a gasoline service station. This position does not change even though the land is being divided into separate parcels. The F arcel of land being, divided is less than five acres in area and, therefore. no Watershed Commission review is required with this subdivision. The Shingle Creel: Watershed tilanazement Commission has reviewed a watershed plan for this area in the past and the ponding area at the southeast corner of the proposed Tract B is sufficient to handle development that might be proposed along, with development that has taken place, or is taking place, in the immediate area. A public hearing has been scheduled for this preliminary Registered Land Survey and a notice of the Planning Commission consideration has been published in the Brooklyn Center Sun/Post. RECOtitMEND ATION The proposed preliminary Registered Land Survey appears to be in order and approval of the application is recommended subject to at least the following conditions: I.. The final plat is subject to review and approval by the City Engineer. 2. The final plat is subject to the provisions of Chapter 15 of the City Ordinances. 3. Appropriate driveway and cross access easements shall be developed and filed with the titles to the properties in question. These easements are subject to the review and approval of the City Engineer and City Attomey prior to final plat approval. 1 0 7 -17 -97 Page 2 ru11�. T =� - ��l T � ~ �•� \ r J,(� '' 't �'` Y��T �'3AY 11 ItnrrllJ ! � � ( I � 1C fdl" _r1N -_. - 111_1( • , I UM i n 3AY S 71Yf - \ -- _ � O O it � 'N4 IN01i 3 TMl3� AVE. N. w i V O SttlttrLE tTf • J -N . �\ / • lam` �► _ � , t, l __U_f IJ -TI rp _ _ - - IJ 1 - 1 i I _ y ! _ • Rh` = � � � �' �� � �2� _ `_tRn ^� _�9 .� .t! \ � - r p '3AV' 11111(31 � - �,T�� '. � (' � � _ . IF fit I,:, r: TH �,1�Y I PRELIMINARY PLAT FOR REGISTERED LAND SURVEY C TRACT G R.L.s. 110. 1 512 l,!"SlA1w�2E�131CT1411 IItACT I 511 ..•.• +•" -' ` { d- �nt� � TRACT s, RE0I1TIRED LAl1O SURVEY NO, 1619 ..aA,r•." I - L.{. OWNER: 8111HOL8 CBFF-K 1108MTAUTY, L.L.P. I.a � - _ y r.w•+ - -- �,/_+� -�' - `- 7807 11111 AVENUE eOUIH - - O FAR O 110 681 07 r• 17_ W1 J c. ti " • - - C. -. ,r.1+. - DEVELOPER: .,.,,,,.• 1 r'' , `:' r WOLD J011480H P.C. y � 1 400 GATE CITY 6UK0110 600 RECONO AVEHUF 14011T11 P.O. Box 1680 R I Z 1 .� ' • - '- / 1 I FARGO, IIO 66101 N6•4 APPLICANT: IITPO INO, ?BOB office RIGOR CIBCLR ' o �►" I 1 C) ie i o1 olioo' MN $6344 Ix 4 _ -. - -� 1 MMM -t 1 R -�.". -__ a17 `r, ,' y o ;� a .F •/ / ♦1 t11�CT I{ 1AACf B I„ P � t t1 j _ FREEWAY J ' I I _ Op � -� • d' � I I 8.15. H0. C ILLS. Tft ^ N0. ! ~ ` r 110. Ito. ISM �' �' >\ T' ,��� B 1571— V LEGENJ2 N ww �. . «• �" I O CA lit, "AAN ' ��• , , q qr, I� r+� ,, r wy\ �. .�. `- t1rb1AN7 l�iT WATER V.IVE " °" ME now EASEMENT DETAIL TEUrNO.E ►+ I. u ..•r . E U "IC Aow Ill br Yb1U/CWT t••r • rw fG11i 1'.IM , - A } • Z` „ REGISTERED LAND SURVEY NO. V � r jot 7s ^ 0 _ �1t.33 •' <� Q e _ m C BrQ � 11 7 Q` Ndt ;L CD y 21.18 -V v O O ` .` • i t n - t ! ``: L =Iai.So ft'2j' ��'• — �'w2s•32'tg- 2.o � j Rte - o L of sz in feet `� � _ ''r 4 J 2G© 200 300 { I Ii `teeewe cepi0y lbot iw accordance with the provisions of Chaoter SLAB. Ulk—ata Stotutes of 1949, as amended I Svrve !ho- - bifo-•mq iemeriued .roes of ford in the County of Hennepin and State of W`6vne3ota to eiL: f :nod%. 3. Registered Land Surrey Hm 1619. Fies of Registrar'af Titlex County of.Hennapon- L- - 'Mat 2te Registered Land Survey Ee a correct deineation of said survey. - F Balled thim day of 199 - Ip I. Uoyd E Pew. Land Surrcyes f V'mesotn Lieatsa No. 18+2. it CTY COLWK3- BRCCKL N CrNTM W0 E ,OTA 1 Thin Registered Lcnd Survey hm b•e�er approved and O=dated Dy the City Ca+nd of Brooktyn Center of o meeting thereof held this day of A. 0.. 799_ _ tiayor _ B y: 9y. 01y , MOnoger PRCPc 7AX AND PUBUC RE= CEPARrALNT. HEYNE?!N COUNTY. MINNESOTA I hereby certify 'hat :axes pdyeble in and prcr years have been paid for the Icnd described on this Regiscened l•.rndt Survey Oated his day of 199 Patrick H. 0" Connor. Hennepin County Auditor Oeputy SURVEY SEC TICK HENNEPIN COUNTY, MINNESOTA ?-jr3ucrpt to L:vn_ Stat- Section 383a.:65 (1969). !his Registered Land Surrey has been approved this day et' 199 — Swy F Cc; wel. Hennepin County Surveyor 8y. REGSiRAR CF 1it=S. HV4NE?!4 C- T ;. U:NNESOTA 1 !.wemy certify 'hct the within Registered Lcnd Survey Nc. was I7ed in t. ".is office 199_- ct 3 ciccx R. Om Clemson. Reg?stror of -Ilea By: Ocouty -� Hansen - hoar Z� � Pdl'nnen �SY'J "NG L • MEMORANDUM DATE: August 5, 1997 TO: Michael J. McCauley, City Manager FROM: Diane Spector, Director of Public Service . SUBJECT: Resolution Accepting Work Performed and Authorizing Final Payment, Improvement Project No. 1993 -18, Contract 1995 -G, Park and Ride, Pond, and 65th Avenue Realignment On July 24, 1995, the City Council awarded a contract to Thomas and Sons in the amount of $1,040,705.64 for Contract 1995 -G. On July 22, 1996 the Council approved Change Order #l, in the amount of $101,158.66. Thomas and Sons has completed the work as specified. • The final amount of work is $1,127,593.03, which is $14,271.27 less than the sum of the contract and the change order. I recommend accepting the work performed and authorizing final payment. • Member introduced the following resolution and moved its • adoption: RESOLUTION NO. RESOLUTION ACCEPTING WORK PERFORMED AND AUTHORIZING FINAL PAYMENT, IMPROVEMENT PROJECT NO. 1993 -18, CONTRACT 1995 -G, PARK AND RIDE, POND, AND 65TH AVENUE REALIGNMENT WHEREAS, pursuant to a written contract signed with the City of Brooklyn Center, Minnesota, Thomas & Sons of Rogers, Minnesota has satisfactorily completed the following improvement in accordance with said contract: Improvement Project No. 1993 -18, Contract 1995 -G, Park and Ride, Pond, and 65th Avenue Realignment NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. It is hereby directed that final payment be made on said contract, taking the Contractor's receipt in full. The total amount to be paid for said improvement under said contract shall be $1,127,593.03. 2. The work completed under said contract is accepted and approved according to • the following schedule: COST AS BID AS FINAL Contract $1,040,705.64 $1,026,434.37 Change Order #1 101,158.66 - Contingency 104,070.57 TOTAL $1,144,776.21 $1,127,593.03 FUNDING AS BID AS FINAL Water Utility $26,114.22 $35,316.32 Sanitary Sewer Utility 17,232.60 17,147.46 Storm Drainage Utility 477,342.30 455,790.79 MCTO 624,087.09 619,338.46 TOTAL $1,144,776.21 $1,127,593.03 • RESOLUTION NO. • Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • • MEMORANDUM DATE: August 20, 1997 TO: Michael McCauley, City Manager FROM: Joyce Gulseth, Administrative Aide SUBJECT: Resolution Declaring a Public Nuisance and Ordering the Removal of Diseased Trees The attached resolution represents the official Council action required to expedite removal of the trees most recently marked by the City tree inspector, in accordance with approved procedures. It is anticipated that this resolution will be submitted for council consideration each meeting during the summer and fall as new trees are marked. • • Member introduced the following resolution and moved its adoption: • RESOLUTION NO. RESOLUTION DECLARING A PUBLIC NUISANCE AND ORDERING THE REMOVAL OF DISEASED TREES (ORDER NO. DST 08/25/97 ) WHEREAS, a Notice to Abate Nuisance and Diseased Tree Removal Agreement has been issued to the owners of certain properties in the City of Brooklyn Center giving the owners twenty (20) days to remove diseased trees on the owners' property; and WHEREAS, the City can expedite the removal of these diseased trees by declaring them a public nuisance: NOW, THEREFOR, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota that: 1. The diseased trees at the following addresses are hereby declared to be a public nuisance: TREE PROPERTY OWNER PROPERTY ADDRESS NUMBER ---------------------- - - - - -- --------------------- -- - - - - -- -- - - - - -- RICHARD & MARION KENNEDY 6047 HALIFAX AVE N 118 JOYCE SCOTT 6938 JUNE AVE N 119 JAMES & ISABEL NAU 5612 JAMES AVE N 120 ROBERT & LOIS GELHAYE 5401 JAMES AVE N 121 DELPHINE HEATH 5643 KNOX AVE N 122 DAVIS & ANNE GOLDSMITH 5840 FREMONT AVE N 123 EWING SQUARE ASSOC 6238 FRANCE AVE N 124 ORRIN BUTTERFIELD 6030 HALIFAX PL 125 2. After twenty (20) days from the date of the notice, the property owner(s) will receive a second written notice providing five (5) business days in which to contest the determination of the City Council by requesting, in writing, a hearing. Said request shall be filed with the City Clerk. 3. After five (5) days, if the property owner fails to request a hearing, the tree(s) shall be removed by the City. All removal costs, including legal, financing, and administrative charges, shall be specially assessed against the property. RESOLUTION NO. • Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • MEMORANDUM TO: Michael J. McCauley, City Manager FROM: Sharon Knutson, City Clerk �. DATE: August 21, 1997 SUBJECT: Licenses for Council Approval The following companies /persons have applied for City licenses as noted. Each company /person has fulfilled the requirements of the City Ordinance governing respective licenses and submitted appropriate applications and paid proper fees. Licenses to be approved by the City Council on August 25, 1997: MECHANICAL SYSTEMS Larson Mechanical 1509 Coon Rapids Blvd., Coon Rapids MOTOR VEHICLE DEALERSHIP • Brookdale Metro Mitsubishi 7223 Brooklyn Blvd. RENTAL DWELLINGS Initial: Ann Jackson 1329 63rd Lane N. Susan Hillsdale 5649 Fremont Ave. N. D & J Properties, LLC 5843 Fremont Ave. N. Karla Albrecht 7250 West River Road Renewal: Keith Nordby 5960 Brooklyn Blvd. George Shimshock 5900 Colfax Ave. N. Gary Radke 5245 Drew Ave. N. Leslie Reinhardt 5713 Humboldt Ave. N. J. G. Strand 5329 Penn Ave. N. Carin Rudolph 5318 Queen Ave. N. John and Marlys Pepera 6142 Scott Ave. N. SIGN HANGER Signcrafters 7775 Main Street NE, Fridley • • CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the 25th day of August , 1997, at 7 p.m. or as soon thereafter as the matter may be heard at the City Hall, 6301 Shingle Creek Parkway, to consider An Interim Ordinance for the Purpose of Protecting the Planning Process and the Health, Safety, and Welfare of the Residents of the City, and Regulating and Restricting Development of Educational and Religious Uses in Certain Commercial and Industrial Areas of the City. Auxiliary aids for persons with disabilities are available upon request at least 96 hours in advance. Please contact the City Clerk at 569 -3300 to make arrangements. ORDINANCE NO. INTERIM ORDINANCE FOR THE PURPOSE OF PROTECTING THE PLANNING PROCESS AND THE HEALTH, SAFETY, AND WELFARE OF THE RESIDENTS OF THE CITY, AND REGULATING AND RESTRICTING DEVELOPMENT OF EDUCATIONAL AND RELIGIOUS USES IN CERTAIN COMMERCIAL AND INDUSTRIAL AREAS OF THE CITY THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS • FOLLOWS: Section 1. Background. 1.01. In connection with the consideration of various development or land use proposals in the City, City staff, the City's Comprehensive Plan Update Task Force, and the City Council have considered the potential impact of development of educational or religious uses in certain commercial and industrial areas of the City. As a result of that review process, the Council has determined that the current land use controls do not adequately address various land use concerns in these areas. Among those concerns are that current controls on educational and religious uses in commercial and industrial zones are not adequate to: a. protect minors from undesirable or dangerous conditions that may exist in commercial or industrial zones including noise, dust, fumes, traffic, and inappropriate social influences; b. preserve commercial and industrial land for uses which provide more jobs in the community; c. preserve commercial land for uses which provide convenient services and shopping for residents; • d. reserve commercial land for uses which support other nearby commercial p pp Y activities by drawing shoppers to the area for multiple -stop shopping activities; • e. provide for placement of uses involving minors in areas of the City which have adequate parks and recreational opportunities to which they have safe and reasonable access; and f. assure that uses in commercial zones are compatible and will not reduce property values of adjacent or nearby properties; impede orderly development or redevelopment; or cause disinvestment, decline in commercial activity, or urban decay and deterioration. 1.02. The Council has determined that there is a need for further studies to be conducted so that the City may adopt appropriate amendments to its Comprehensive Plan and zoning code so as to ensure protection of the public health, safety, and welfare. The Council has directed that such studies be undertaken. 1.03. The Council has therefore determined that there is a need for an interim ordinance to be adopted for the purpose of protecting the planning process and the health, safety, and welfare of the citizens of the City and ensuring that the City and its citizens retain the benefits of, and protection sought to be afforded by, the City's Comprehensive Plan and zoning ordinances until such studies are completed, and any modifications to the City's Comprehensive Plan and zoning • and land use regulations are effective. Section 2. Determination. 2.01. This interim ordinance shall apply to all of the following properties: All that property zoned C 1 A, C2, I1, and PUD which is located within the area bounded by a continuous line beginning at a point located at the intersection of 69th and Humboldt Avenues North and going southerly along the centerline of Humboldt Avenue to T.H. 100; thence southwesterly along the centerline of T.H. 100 to its intersection with Brooklyn Boulevard; thence northerly along the centerline of Brooklyn Boulevard to its intersection with 59th Avenue North; thence easterly along the centerline of 59th Avenue extended to Shingle Creek; thence northerly along the centerline of Shingle Creek to Interstate 94/694; thence northwesterly along the centerline of Interstate 94/694 to its intersection with Xerxes Avenue North; thence northerly along the centerline of Xerxes Avenue to its intersection with Shingle Creek Parkway; thence northwesterly along the centerline of Shingle Creek Parkway to its intersection with 69th Avenue North; thence easterly along the centerline of 69th Avenue to the point of beginning. 2.02. During the period this interim ordinance is in effect, no property within the • subject area may be developed or redeveloped, nor shall any site plan approvals, rezonings, licenses (other than renewals), plattings or replattings, land divisions or consolidations, special use permits, or building permits be issued by the City for any educational or religious uses. • 2.03. This ordinance shall remain in effect for one year following its effective date, unless earlier modified, repealed, or extended by the City Council. Section 3. Applicability. 3.01. This ordinance applies to any application for site plan approvals, rezonings, licenses, plattings or replattings, land divisions or consolidations, special use permits, or building permits that have not received preliminary approval by the City Council before the date of adoption of this ordinance. Section 4. Effect on Pending Applications. 4.01 All applications subject to this moratorium which are pending or which are received during the time this ordinance is in effect shall be deemed to be denied for purposes of Minnesota Statutes, Section 15.99. The City Manager shall cause notification of such denial to be given to all applicants stating the adoption of this ordinance as the reason therefor. Fees paid in connection with such applications shall be returned or refunded to the applicant. Section 5. Effective Date. 5.01. This ordinance shall become effective after adoption and upon thirty (30) days • following its legal publication. Adopted this day of , 1997. Mayor ATTEST: City Clerk Date of Publication Effective Date (Brackets indicate matter to be deleted, underline indicates new matter.) • F O--- MEMO To: Michael J. McCauley, City Manager From: Ronald A. Warren, Planning and Zoning Specialist Subject: City Council Consideration Item - Planning Commission Application No. 97013 Date: August 19, 1997 On the August 25, 1997 City Council Agenda is Planning Commission Application No. 97013 submitted by Twin Lakes Properties, LLP requesting site and building plan approval to construct up to 130 garages at the Twin Lake Manor Apartments. Attached for your review are copies of the Planning Commission Information Sheet for Planning Commission Application No. 97013 and also an area map showing the location of the property under consideration„ various site and building plans for the proposed development, the Planning Commission minutes relating to the Commission's consideration of this matter and other supporting documents. • This matter was considered by the Planning Commission at their August 14, 1997 meeting and, following a lengthy discussion and review,.was recommended for approval by a 3 to 2 vote subject to one condition. It is recommended that the City Council, following consideration of this matter, approve the application subject to the condition of the Planning Commission. • • Planning Commission Information Sheet Application No: 97013 Applicant: Twin Lakes Properties, LLP Location: Twin Lakes Manor Apartments, 3305 -3433 53rd Avenue North Request: Site and Building Plan Approval The applicant, Twin Lakes Properties, LLP, is requesting site and building plan approval to construct up to 130 garages at the Twin Lake Manor Apartments, a 310 unit, ten building complex addressed as 3305 through 3433 53rd Avenue North. The property in question is zoned R -5 (Multi - Family Residence) and is located at the southwest quadrant of 53rd Avenue North and Brooklyn Boulevard. It is surrounded on the west by Drew Avenue, single family homes and an 11 unit apartment complex; on the north by 53rd Avenue with single family homes on the opposite side of the street; on the east and southeast by T. H. 100 right -of -way; and on the south by 50th Avenue North. Two and one -half to three story apartment buildings at a density of up to 16 units per acre are a permitted use in the R -5 zoning district. As indicated, the applicant is proposing to construct up to 130 garages at various locations throughout the site. They plan on constructing 13 garage buildings containing ten parking stalls per building. Seven of the buildings would be located in the easterly parking lot adjacent to the T. H. 100 right -of -way. The plan submitted shows an NSP easement, which encroaches into a portion of the Twin Lakes Manor Apartment property. The garage buildings are shown to be located outside of that easement area. Two additional garage units are proposed around a triangular shaped landscaped area, approximately in the center of the complex. Another ten unit garage building is located off the drive lane leading from the easterly parking lot to the westerly parking lot and the remaining three 10 -unit garage buildings would be located in the westerly parking lot on the site. ACCESS/PARKING Access to the Twin Lakes Manor Apartment is not proposed to be changed with this plan. Access is gained to the easterly parking lot from 53rd Avenue North at the northeast corner of the site and from Drew Avenue North at the southerly tip of the site. Access is also gained at the northwesterly portion of the property from 53rd Avenue. The applicant's submittal indicates 589 Parking spaces would be on the site including the 130 garage spaces being proposed. Some parking places would be lost due to the construction of the garage stalls, however, some parking spaces are gained in areas around the site where new garag 620 parking spaces for this 310 unes would be installed. The zoning ordinance requires apartment building at two parking spaces per dwelling unit. As indicated, there would be 589 surface and garage and parking spaces delineated on the site with an overflow parking area at the very southerly end of the site. This overflow parking area will accommodate enough parking stalls to meet the minimum required parking on site. Parking, therefore, even with the addition of the 130 garage. stalls should not be a problem and will be within the minimum requirements of the zoning ordinance. • 8 -14 -97 Page 1 Section 35 -230 of the Zoning Ordinance requires plan approval prior to the commencing of • construction or major alteration of a structure except for one and two family dwellings and buildings accessory thereto. For this reason, the applicant has submitted a site and building plan application for review and approval prior to commencement of the construction of the garages. The City has taken opportunities, such as this, when a site and building plan application is required to assure that a site is in compliance with the zoning ordinance requirements for landscaping, drainage, and other site related improvements. We have, therefore, requested the applicant to provide along with the site plan showing the location of the proposed 130 garages, a landscape plan and a drainage plan. Part of the applicant's proposal is to provide a two inch asphalt overlay of the entire parking surface within the complex. A review of the site shows the need for parking lot improvements. There are a number of places on the site where the parking lot has deteriorated to the point that such a reconstruction is necessary. The City also takes the opportunity to review landscape plans with the submittal of such a site and building plan. The applicant has responded by providing a drainage plan and a landscape plan for review. The landscape point system utilized by the Planning Commission requires this property to have 1,338 landscape points if it were a new development. The applicant's have provided an analysis of the landscaping on the site utilizing the landscape point system and have indicated that the property contains landscape points of 1,350.5. They note that most of the plantings are at least 30 years old and are, therefore, much larger than the minim size which would be required. They are not proposing to add any additional landscaping to the site with the proposed submittal. It has been suggested that some additional foundation planting, such as • shrubs, be provided around the various buildings to assist with the aesthetics of the complex. The applicant's have owned this property since April 1995 and have provided upgrading of the site and the units as well. They have submitted a breakdown of their costs associated with making improvement to the site, which comes to $1,447,525.18. The Commission's attention is directed to the applicant's submittal with respect to the improvements that they have made. The applicants have also been dealing with the city's Housing Inspector with respect to complying with housing maintenance code requirements. The applicants have also provided the Planning Commission with their proposal for a schedule of remaining improvements. They indicate that they plan to build at least 100 garages by September of 1998. They also*indicate that their plans are to install a full two inch overlay over the entire parking. lot and to stripe parking spaces in the area: They plan to complete the siding and trim installation on all buildings by September of 1998 and hope to complete three additional buildings by the end of this year. They note that their schedule of improvements hinges on the construction of new garages on the site based on assisting with cash flow from the rental of the garages. A major issue with respect to the site and building plan approval has to do with the parking, lot improvements. The site contains no B -612 curb and gutter and the existing drainage on the site • 8 -14 -97 Page 2 consists of little storm sewer. Most of the drainage is surface drainage on the site. The City Engineer is reviewing the drainage plan and has concerns regarding the requirements for B -612 curb and gutter. He believes the addition of curb and gutter would be an asset to the site and would assist in the life of the paved facilities in the area. He has, therefore, recommended that B- 612 curb and gutter be required throughout the site. Attached is a copy of a memo from the City Engineer recommending curb and gutter and the extending of the existing storm sewer system. The applicants have requested that this requirement be waived in lieu of their effort to improve the site and the extraordinary costs to provide curb and gutter throughout. This is a matter for careful review by the Planning Commission with respect to any recommendation made with this site and building plan consideration. With respect to the garage buildings themselves, there will be, as indicated, ten unit buildings with an exterior to match the resided buildings on the site. It is felt that the additional garages would be an asset to the site and should not be a problem with respect to setbacks, parking requirements and aesthetics. The big question is whether or not curb and gutter should be required. RECOMMENDATION • Following discussion and consensus on the curb and gutter issue, approval of the application is recommended subject to at least the following conditions: 1. Building plans are subject to review and approval by the Building Official with respect to applicable codes prior to the issuance of permits. 2. Grading and drainage plans are subject to review and approval by the City Engineer prior to the issuance of permits. 3. A site performance agreement and supporting financial guarantee in an amount to be determined based on cost estimates shall be submitted prior to the issuance of permits to assure completion of all site improvements. 4. The landscape plan shall be modified to add additional foundation plantings and shrubbery around all of the buildings. 5. B -612 curb and gutter shall be provided around all parking and driving areas and storm sewer should be extended in the manner approved by the City Engineer. . • 3 -14 -97 Page 3 < uJ � '3AY NlltW � t / •O O ,� (� ` c' '3AY 11086 :" i P < c- NCR ~ V A _ Z ra 4•.., a ++1: f °a► — R �_ __� L_ : ,�X ,� � bA 'ate �13M0 � Y� ;x X •p •cl 'N • 3nY 113H� i � — < �:, `_ l `- �_ . �,\/ 3AY JN a- y,' lC i c;� ( j; a �,q AVE. N. x ���• _� H-r a AvE: 'N Y 3J IULIFAx AVE. Itr IM A AY 1µD1 _ � - . \; ``,�,�� `�. t• ��:::::; ;� \,.`�`::`::� ;`:�:�;,; ��;�;:�:`::`; \: �::� +,\�:\ "� , � A2EL'1� AVE. < 3AY 3!rtf l IN 3AY NOfVTS :.i` ►a`:.` : Flu `u�:►:+�::.a�`+::i::►L'`:ii`.: `` ;s �_ Ryo —�ff U J 1 Al „ ._ • � � y' IL L / f ,,� El PREW -. _ —.— AVENUE - -- - --- - ---- - - ---- - --.. __ _�� No ` I � �I.1 � r � P1Pfw' un1�1{f Ylas � f �L,.•w.w1 w. n. r.*+an -r - ..... P"f'"°'►r "`w'" `Y " ( TWIN (,AKES MANQ1Zw t•.I, P /f f (/ /� 141_ wrry yy ..$f GO.NPANy. WG Kr �! ........................ hlrlln S NORTH Z ° ,d' ..^/ t .J 'vG_.✓' (1 r,` �� PORT' k' '�} �,�` � roof • t � • o 4 1 +� r _ � ; r � .� � � $1 x ��\ �\`- r � '�t��,v •te �� (') � -� t�4 � k �y�r t Q J r n �� t � -` � .'(• �;� �e11 llrlll Olt Vi I 1 i e I I DREW AVM. N. r Z N t? N TWIN LAKES MANOR 3311 53RD AVENUE NORTH, SUITE 103 BROOKLYN CENTER, NIN 55429 TELEPHONE 612 -537 -6773 APPLICATION FOR SITE AND BUILDING PLAN APPROVAL Twin Lakes Manor is proposing to have 130 garages built. The buildings will be 10 garage stalls each and will be positioned around the property as shown on site plan. A two inch asphalt overlay of the entire parking lot is also being proposed. Financing was been approved pending appraisal for these improvements. The site plan shows approximately 589 parking spots and there is additional overflow parking available on the southernmost portion of the parking lot(not shown on site plan). The code calls for 620 parking spaces(2 per apartment) and the overflow parking will accomidate this number. We are requesting a variance on the curb and gutter. An estimate for installation of continuous concrete curb and gutter would be in excess of $150,000 and if required, it �ould put the financing for the entire project in jepordy. TWIN LAKES MANOR 3 311 53RD AVENUE NORTH, SUITE 103 BROOKLYN CENTER, MN 55429 - -� TELEPHONE 612- 537 -6773 LANDSCAPE PLAN The property at 3 31.1 5 3 rd Avenue known as Twin Lakes Manor is an existing Multi- Family Residential property that consists of 19.3 acres. There are over 240 total plantings including approximately 120 Shade trees and nearly 100 decorative plantings. The following is an estimate of the breakdown and point totals for the property. First 2 Acres 90 points x 2 = 180 points 8 Shade Trees x 10 points = *80 points 12 Coniferous Trees x 6 points= 72 points 18 Decorative Trees x 1.5 points = 27 points 180 points ,maNk 8 Acres 7 5 voints x 8= 600 mints 0 Shade Trees x 10 points = 300 points 13 Coniferous Trees x 6 points = 78 points 77 Decorative Trees x 1.5 points = 115.5 points 14 Shrubs x .5 points = 7 point 500.5 P oints Remaining 9.3 Acres 60 points x 9.3 = 558 points 67 Shade Trees x 10 points = 670 points The total landscape points for the property is 1,350.5. The Landscape Point System requires 1,338 points for new development. .Most of the plantings are at least 30 years old and therefore are much larger than the minimum size requirements. TWIN LAKES MANOR 3311 53RD AVENUE NORTH, SUITE 103 BROOKLYN CENTER, MN 55429 TELEPHONE 612 -537 -5773 SUPPLIES 5306,899.77 BATHROOM SUPPLIES - INCLUDES TOILETS, SINKS, FAUCETS, WALL TILES, AND MISC.. KITCHEN SUPPLIES - INCLUDES CABINETS, COUNTERTOPS, CEILING FANS, FLOOR TILES, BASEBOARD AND MISC.. LIVING ROOM AND BEDROOM SUPPLIES - INCLUDES SHEET ROCK, DOORS, DOORKNOBS, CLOSET DOORS, SHELVES, VERTICAL BLINDS, LIGHT FIXTURES, AND MISC.. REPAIRS AND MAINTENANCE - OUTSIDE CONTRACTORS 230,049.99 INCLUDES ELECTRICIANS, PLUMBERS, CARPENTERS, PAINTERS, CARPET LAYERS, NEW SIGNS, GLASS REPLACEMENT. WAGES - ON SIGHT REMODELING STAFF 352,856.03 INCLUDES INSTALLATION OF KITCHEN FLOORS, COUNTERTOPS, CABINETS; WINDOW REPAIRS, CLOSET DOOR REPLACEMENT, HANGING BLINDS, MINOR PLUMBING AND ELECTRICAL, BATHROOM TILE REPLACEMENT. CONSTRUCTION OVERSIGHT AND CONSULTING 38,125.15 SUPERVISOR'S SALARY. WIMMING POOL IMPROVEMENTS 141328.72 MF INCLUDES PAINTING AND EQUIPMENT IMPROVEMENTS, DOES NOT INCLUDE NORMAL OPERATION. CARPETING 86,347.15 INCLUDES CARPETING, PAD AN MISC. FOR UNITS AND SOME HALLWAYS. APPLIANCES 153,169.07 INCLUDES GAS RANGES, REFRIGERATORS, AND WALL AIR CONDITIONERS. REMODELING WASTE REMOVAL 23,329.37 INCLUDES ROOF DEBRIS AND DEMOLITION OF APARTMENTTS. (DOES NOT INCLUDE NORMAL WASTE REMOVAL.) ROOF REPLACEMENT 130,744.51 COMPLETE ROOF REPLACEMENT. INCLUDES TEAR OFF, DECKING REPLACEMENNT, AND INSULATION. INTERCOM SYSTEM 19,654.44 LOCKED ENTRY SYSTEM WITH INTERCOM TO INDIVIDUAL APARTMENTS. LOCK WORK INCLUDED. ASPHALT REPAIR 29,90.00 INCL'U`DES SWEEPING AND LmPROVETMENTS TO PARKLNG LOT. IDING AND EXTERIOR WORK 62,113.98 INCLUDES SIDLNG, PAINTING AND DECK REPLACEMENT. TOTAL IMPROVEMENTS FRONT APRIL 1, 1995 TO JUNE 30, 1997 $1.447,525.18 TWIN LAKES MANOR 3 311 53RD AVENUE NORTH, SUITE 103 BROOKLYN CENTER, MN 55429 7 4 TELEPHONE 612 -537 -6773 ,July 21, 1997 City of Brooklyn Center, Planning Commission SCHEDULE OF REMAINING ITNIPROVEINIENTS Twin Lakes Properties, LLP has spent over $1.4 Million dollars since April 1995 on repairs and improvements. The following is a proposed schedule of remaining improvements, that management plans to implement. Twin Lakes Properties, LLP plans to build 100 garages by September 1998 pending City Council approval. Thirty days after approval of garages a full two inch overlay of 2341B ININ DOT SPEC BITUMINOUS wear course will be installed. Grading and removal of existing blacktop to promote proper drainage with leveling course is the first step. The final step will W e striping the lot for parking spaces. New vinyl siding and trim has been installed on four buildings as of today. Weather permitting a minimum of 3 additional buildings will be completed by December 31, 1997. The remaining buildings will be completed by September 30, 1998. The total improvement schedule hinges on approval of construction of the new garages. Twin Lakes Manor has secured financing to build 100 garages and complete the parking lot overlay. Additional financing has been secured to finish the exteriors ZD of four buildings. Twin Lakes Properties, LLP will finish the exteriors of the remaining buildings out of cash flow. All of the outside financing is contingent upon garages being built. • MEMORAINDUNI DATE: August 4 1997 TO: Ron Warren, Planning and Zoning Specialist FROM: Scott Brink, City Engineer SUBJECT: Preliminary Grading Plan Twin View Manor Apartments An application has been submitted to the City allow for the construction of several detached garages at the Twin View Manor apartment complex. The complex is located along the west side of T.H. 100 between 70th Avenue and 53rd Avenue. As part of the construction, the aplicant is planning to overlay the entire bituminous parking area. As the Planning Commission reviews this request, the following issues should be considered: The size of the parcel(approximately 15 acres) would typically warrant review by the Shingle Creels Water Management Commission. However, it is not entirely clear in this case if a review by the Commission is required or warranted. The Cornmission's standards require review for any plans of land development or site development of 15 acres or greater for single family detached housing use and • 5 acres or larger for all other land uses. Land development is defined to include building additions, site expansion, or redevelopment of existing sites. In this case, it becomes an issue of weather or not the proposed improvements are considered as land development under the definition provided. The parking area covers a substantial area and shows substantial amounts of deterioration and wear. The flat lay of the entire parking lot and lack of grades; compounded by a very limited amount of storm sewer and lack of curb and gutter have contributed to the excessive deterioration. It is recommended that the applicant consider the installation of concrete curb and gutter in conjunction with re- paving of the parking lot, along with consideration of extending the existing storm sewer. This would not only improve drainage, but would also greatly extend the life of the parking lot. Chair Willson called for a recess at 9:45 p.m. The meeting was reconvened at 9:55 p.m. • APPLICATION NO. 97013 TWIN LAKES PROPERTIES, LLP. Chair Willson introduced Application No. 97013, a request submitted by Twin Lakes Properties, LLP requesting approval of site and building plans to construct up to 130 garages at the Twin Lake Manor Apartments located at the southwest corner of 53rd Avenue North and Brooklyn Boulevard. Mr. Warren presented the staff report using overhead transparencies. (See attached Planning Commission Application Information Sheet dated 8- 14 -97.) Mr. Warren stated following discussion and consensus on the curb and gutter issue, approval of the application is recommended subject to five conditions outlined in the staff report. Chair Willson called for questions from the Commissioners. Commissioner Boeck asked when the units were built. Mr. Warren estimated in 1958 or 1959. Commissioner Boeck asked how often they have resurfaced the parking lot. Mr. Warren stated there have been numerous repairs and, perhaps, one resurfacing. Commissioner Erdmann asked if the applicants have provided information on what it would cost to include the recommended curb and gutter and extending the storm sewer onto the site. Mr. Warren suggested PP P ed the applicant be asked to respond. gg • Chair Willson noted the Planning Commission has, in the past, looked at issues of upgrading the site, held discussions on this particular curb issue, and taken the direction of requiring the curb and gutter to bring the property into compliance at that time. He noted there is not really any other time to take that action and this process is the "triggering" aspect that allows this consideration. In response to Commissioner Holmes, Mr. Warren reviewed past considerations and stated there have been some situations where there was no need to upgrade the parking lot so the curb and gutter were not required. However, this is a requirement and cost is not always an issue considered by the Planning Commission. In this case, the City Engineer feels there is a need for storm sewer and the installation of curb and gutter. Chair Willson noted that during road construction projects, the City is assessing costs for blacktop, curb and gutter improvements. Commissioner Boeck stated he believes they are only assessing a portion of the costs, not the entire cost. Mr. Warren stated the applicants have inquired about the possibility of allowing the curb and gutter to be staged at a later date. • 8 -14 -97 8 Commissioner Erdmann stated if staging the curb and gutter is approved, he would recommend the first stage include the parking areas closest to 53rd Avenue which are visible to the single - family residents. Mr. Warren stated if staging is approved, staff would recommend a financial guarantee be held by the City to assure completion. Commissioner Holmes asked if land use availability is an issue. Mr. Warren stated it is not and will not impact drive lanes or traffic flow. George Van Fleet, applicant and majority owner of Twin Lake Manor, reviewed the improvements they have made and advised they have not taken any profit from these units for two and one -half years. He stated they have made many improvements and gotten rid of the problem tenants. He stated this property has great potential, is 100% occupied, and they are committed to upgrading the property. Eventually they would like to construct a club house with state -of -the art exercise equipment, etc. However, people from other neighborhoods are stealing cars, breaking into cars, etc. They have installed 30 additional spotlights to provide better security but to move forward with improving the property, they would like to have garages. Mr. Van Vleet explained that tenants are concerned about keeping their cars safe. He stated they also have economic realities since they have already put in one -half a million dollars into this project. He commented on the high level of landscaping that currently exists on this property and asked how many areas in the City have curb and gutter. Mr. Van Vleet pointed out some residents still have gravel driveways. He agreed to install the curb and gutter as soon as the other apartment owners do the same.. Mr. Van Vleet stated another option is to change to low- income housing with government subsidy. However, he prefers to not go with that option. Mr. Van Vleet pointed out they put on nice siding, constructed new balconies, and made other quality improvements. He stated he is frustrated, by what the City is requiring for this 30- year -old complex. Mr. Van Vleet stated he will guarantee he will not take any profit out of the project and will continue to make improvements. He welcomed the Planning Commission to view his properties in other communities and learn that they are happy with what he has done with them. He advised he is a long -term property owner. Commissioner Erdmann reviewed his background in accounting and financing and stated he is knowledgeable about economic realities and understands the magnitude of the undertaking in turning around properties that have deteriorated. He stated it is important to target investment dollars to where it is most urgently needed and taking care of the most critical areas first. Commissioner Erdmann stated the curb and gutter issue is way down on this list and, if financing is tight, he would rather see the money going into the buildings themselves at this point in time. He noted the building has existed for 30 years without curb and gutters and he thinks that could be delayed for several more years. He agreed this property has potential considering the surrounding amenities. He stated he does not want the curb and gutter improvement to derail the other planned improvements. Chair Willson asked when another time period would trigger requiring the installation of curb and • gutter. 8 -14 -97 9 Commissioner Erdmann agreed there is no foreseeable trigger unless it is the future addition to • construct the club house. Commissioner Holmes noted if it is a City -wide effort to require curb and gutter, it will eventually be extended to this property. He asked if private property is required to be upgraded. Mr. Warren stated the only time curb and gutter is addressed is with new construction or expansions of existing properties. Commissioner Holmes stated while he understands the importance of curbs and gutters, he concurs with Commissioner Erdmann about the cost of curb and gutter and need to upgrade the buildings. Chairman Willson pointed out there have been very few projects where the Planning Commission did not require curb and gutter or at least get a deferment. He noted the City Engineer's recommendation is for curb and gutter and to put the storm sewer in place. He pointed out this is the only opportunity to look at those issues. Commissioner Reem inquired whether there is a grandfather clause which can be considered. Chair Willson noted the ordinance requirement is to place curb and gutter. Mr. Warren stated this has become an issue because the parking lot is in dire need of repair and if there weren't those kinds of problems, staff would probably not recommend curb and gutter. He • cautioned about the precedent that would be established if curb and gutter and storm drainage is not required at this time. Commissioner Boeck asked if the City inspects sites to determine what is delinquent, such as painting garages, and if the inspector has been on this site and recommends the parking lot be reconstructed. Mr. Warren stated they have. Boeck asked if the inspector can require curb and gutter. Mr. Warren stated he cannot and if the garages are not constructed now, the parking lot would still need to be resurfaced. Commissioner Boeck asked how they can be required to install curb and gutter. Chair Willson explained they are applying for site improvements so they are being asked to bring the property up to Code which requires curb and gutter. Commissioner Boeck stated the Planning Commission has already established a precedent since they did not require the Cross of Glory Church to install curb and gutter. ACTION RECOMMENDING APPROVAL OF APPLICATION NO 97013 TWIN LAKES PROPERTIES. LLP There was a motion by Commissioner Boeck, seconded by Commissioner Erdmann, to recommend to the Council that it approve Application No. 97013, a request submitted Twin Lakes Properties, LLP requesting approval of site and building plans to construct up to 130 garages at the Twin Lake • Manor Apartments located at the southwest corner of 53rd Avenue North and Brooklyn Boulevard, subject to the following condition: 8 -14 -97 10 I . Building plans are subject to review and approval by the Building Official with respect to applicable codes prior to the issuance of permits. Commissioner Holmes stated this is the first time a motion has been made that eliminates staff s recommended conditions. Mr. Warren explained the affect it will have is to allow the construction of the garages and not require other improvements. Mr. Warren stated Commissioner Boeck is correct that the Cross of Glory Church was not automatically required to do a wholesale revamping of their parking lot, except for where new construction areas required it. He clarified this will not effect new construction areas and the only precedent will be with redevelopment. Commissioner Boeck stated he felt there was an extreme need for concrete curb and gutter to serve its main purposes of controlling drainage and traffic, but it is obvious this site has operated for 30 years without curb and gutter. He stated he sees no purpose for it. Chair Willson noted the Ordinance requirement for curb and gutter and stated his view is that this ordinance is on the books for a reason and should be enforced. Commissioner Boeck stated he believes the requirement deals with a parking or driving area where the configuration is being changed. Chair Willson stated the Ordinance does not say that. • Commissioner Boeck called for the question on the motion. Commissioner Erdmann noted this property will be assessed for curb and gutter when it is installed. Commissioner Holmes agreed there is a reason for requiring curb and gutter. Mr. Warren stated the reason is to assist in drainage, to convey storm water, provide traffic control, improve aesthetics and long -term maintenance. He stated this is not a "life or death" issue and has been waived, at times, though probably not to this extent. Mr. Warren noted the City will probably not get another opportunity to require curb and gutter in the future. He stated that not having curb and gutter for 30 years does not mean that it would not have been a better project if it had curb and gutter or that the curb and gutter was not needed. Commissioner Erdmann stated they may find, in the future, that curb and gutter should be installed for practical reasons to extend the life of the parking area and protect that investment. Commissioner Holmes stated he will not support the motion on the floor and suggested the option of phasing be considered. He agreed curb and gutter is an investment in the parking lot. Chair Willson agreed the parking lot is in dire need of improvement and the only opportunity to require this improvement is during this process. Therefore, working with the Ordinance is the only route he supports. • 8 -14 -97 11 Mr. Van Vleet stated he understands curb and gutter does prolong the life of the blacktop but it will • probably cost substantially more than the blacktop work. He asked if the State didn't just pass legislation to restrict tax increases when apartment building owners improve their properties. Voting for: Commissioners Boeck, Erdmann and Reem. Voting against: Chair Willson and Commissioner Holmes. The motion passed. OTHER BUSINESS Chair Willson announced the grand opening of Rainbow Foods which will be held on August 22, 1997. Mr. Warren noted the letter complimenting the City for their work with the Park 'N Ride, the Country Store - Builders Square, and Brooklyn Boulevard. Mr. Warren stated he will try to get the Holiday Stationstore information ready for the meeting in two weeks, but that may not be possible. If not, it will be considered at the September 11, 1997 meeting. Mr. Warren announced the next Task Force meeting will be on Tuesday, August 19, 1997. Commissioner Reem inquired regarding the pile of blacktop material on 63rd Avenue. She also reported the Toys `R Us parking lot and property is in need of inspection. ADJOURNMENT There was a motion by Commissioner Boeck, seconded by Commissioner Reem, to adjourn the Planning Commission meeting. The motion passed unanimously. The meeting adjourned at 11:00 p.m. Chair Recorded and transcribed by: Carla Wirth TimeSaver Off Site Secretarial • 8 -14 -97 12 qa, City of Brooklyn Center A great place to start. A great place to stay. r M E M-- 0 To: Michael McCauley, City Manager From: Sue LaCrosse, City Liaison Subject: Request For Council Consideration Date: August 12, 1997 This is a request for the City Council to pass a resolution expressing recognition of and appreciation for the dedicated public service of George Nerburn. • 6301 Shingle Creek Pkwy, Brooklyn Center, YIN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • F_AX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer • adoption: Member introduced the following resolution and moved its RESOLUTION NO. RESOLUTION EXPRESSING RECOGNITION OF AND APPRECIATION FOR THE DEDICATED PUBLIC SERVICE OF GEORGE NERBURN WHEREAS, George Nerburn has been a member of the Earle Brown Days Board of Directors from 1985 to 1997; and WHEREAS, George Nerburn was a charter member of the Earle Brown Days Board of Directors which incorporated in 1985; and WHEREAS, George Nerburn initiated the first Earle Brown Days parade and was its chairperson until 1990; and WHEREAS, George Nerburn has been the chairperson of the Earle Brown Days car show committee from 1990 to 1997; and WHEREAS, his public service and civic effort for the betterment of the community merit • the gratitude of the citizens of Brooklyn Center; and WHEREAS, it is highly appropriate that his service to the community should be recognized and expressed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the dedicated public service of George Nerburn is hereby recognized and appreciated by the City of Brooklyn Center. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: • and the following voted against the same: whereupon said resolution was declared duly passed and adopted. q,b MEMORANDUM • TO: Michael J. McCauley, City Manager FROM: Charlie Hansen, Finance Director C DATE: August 15, 1997 SUBJECT: Resolution Authorizing the Transfer of Surplus Funds from the General Fund to the Special Assessment Construction Fund and the Capital Improvements Fund The Financial Management Policies adopted by the City Council on June 8, 1992 establish a formula for determining a minimum level of fund balance to be maintained in the General Fund. Calculation of this formula on the fund balance in the General Fund as of December 31, 1996, reveals a surplus of $752,354 above the minimum requirements which is available for other uses. The Financial Management Policies go on to state that no more that 50% of any year's surplus shall be committed to other uses in that year. This would allow the use (such as a transfer to another fund) of up to $376,177 at this time. The attached resolution transfers $300,000 of surplus funds from the General Fund to the Special Assessment Construction Fund and the Capital Improvements Fund. • • CITY OF BROOKLYN CENTER ADEQUATE GENERAL FUND BALANCE POLICY FORMULA • AS ESTABLISHED BY THE CITY COUNCIL ON DECEMBER 22, 1980 (AS SET FORTH IN M&C NO. 80 -31) (AMENDED FEBRUARY 26, 1990 AND MAY 22, 1995 1. Latest Audited Total Fund Balance at December 31, 1996 $6,522 2. Less Items Not Readily Convertible to Cash: a. Accounts Receivable 163,658 b. Advances to Other Funds 105,074 $268,732 3. Fund Balance Convertible to Cash $6,253,766 4. Less Amount Appropriated to the General Fund Current • Year Budget: 1997 $44,718 5. Amount Available Before Deduction for Working Capital $6 6. Less Amounts to be Reserved for Working Capital: (40% of Total General Fund Current Year Budget) 40% of. $12,125,987 = $4,850,395 -------- - - - - -- 7. Amount Available After Deduction for Working Capital $1,358,653 S. Less Amounts to be Reserved for Other Purposes: a. Reserve for Overestimation of Revenues: (5% of General Fund Revenues in Current Year Budget) 5% of: $12,125,987 = 606,299 9. Amount Available per Formula for Other Use $752 ,354 ADQFDBAL.,.S 1996 5/19/97 8:42 AM Member introduced the following resolution and moved its adoption: • RESOLUTION NO. RESOLUTION AUTHORIZING THE TRANSFER OF SURPLUS FUNDS FROM THE GENERAL FUND TO THE SPECIAL ASSESSMENT CONSTRUCTION FUND AND THE CAPITAL IMPROVEMENTS FUND WHEREAS, Section 7.11 of the City Charter provides the City Council with the authority to make permanent transfers between all funds which may be created, provided that such transfers are not inconsistent with the provisions of relevant covenants, the provisions of this charter, or State statute; and WHEREAS, The City Council adopted Financial Management Policies on June 8, 1992 which contain a formula to determine an adequate fund balance for the General Fund; and WHEREAS, there now exists $300,000 of surplus funds in the General Fund which are available for transfer according to the Financial Management Policies; and WHEREAS, there is a need in the Special Assessment Construction Fund for $200,000 to pay for a portion of the 1998 neighborhood street improvements which are to be funded on a city-wide basis instead of by special assessments; and • WHEREAS, there is a need in the Capital Improvements Fund for $100,000 to provide an annual ongoing level of effort to fund park and building needs. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the General Fund shall transfer $200,000 to the Special Assessment Construction Fund and $100,000 to the Capital Improvements Fund. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: • whereupon said resolution was declared duly passed and adopted. Council Agenda Item No. 9c This resolution will be handed out at the facilitated Council work session on Saturday, August 23, 1997. IC City of Brooklyn Center A great place to start. A great place to stay. • To: Mayor Kragness and ou cil Members Carmody, Hilstrom, Lasman and Peppe 1 From: Michael J. McCauley ` City Manager Date: August 22, 1997 Re: Proposed Bond Referendum for Police & Fire Buildings A bond referendum is proposed to raise $7.9 Million in gross bond proceeds for the purpose of constructing a new free - standing police station, removing and reconstructing fire station #1 at 63rd and Brooklyn Boulevard, and remodeling Fire Station #2 at 65th and Dupont Avenue. This bond issue, if approved by the voters, would provide approximately $7,758,000 in net bond proceeds after issuance costs and underwriting discounts. The impact on a $76,000 home would be approximately $5.07 per month in additional taxes. Taxes for debt service on the bonds would be levied on market value at the same rate across all taxable property and not on tax capacity, as is the case for the general levy. The specific projects proposed would be: Police: construct a new police facility of approximately 23,000 + square feet including garage space (21,967 facility and 1,674 garage) Fire Station #1 (63rd & Brooklyn Blvd.): demolish the existing structure and build a new fire facility Fire Station #2 (65th & Dupont): remodel for code compliance and energy efficiency and square off the entrance The estimated construction cost for the fire work is $3.6 Million and the estimated cost for the police building is $4.3 Million. The cost estimates for police do not include property acquisition, but does include contingency. Certain aspects of the final design could impact the total cost of furnishing the facility and providing for footings. The Capital Improvement Fund is being recommended as a source of contingency funding should unexpected issues arise during construction above the contingency monies identified in the cost estimates. The Capital Improvement Fund would also be used to cover the difference between net bond proceeds and the final cost of the project since net bond proceeds would be approximately $142,000 less than the estimated cost of the project including contingency. Sufficient funds are available in the Capital Improvement Fund to cover these contingencies. • 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer • The City Council is being asked to adopt the resolution calling for a bond referendum on a single question to issue $7.9 Million in general obligation bonds to finance the construction to meet the building needs of the police and fire operations. The bonds, if approved would be paid back over 15 years. Taxes would be levied in 1998 for the debt service on bonds to be issued in late 1997 or early 1998. NEEDS Since the late 1980's, space problems have impacted the police and fire departments. Discussions have gone on over that period regarding solutions to relieve overcrowding in the Police department. Similar space and building aging problems facing the Fire Department, as well as building and life safety code improvements that are needed. The major problems are: 1) The Police have outgrown their current space. 2) Fire equipment storage needs have grown and the general age of the 63rd and Brooklyn Boulevard station, coupled with new regulations governing safety and accessibility have rendered the facilities inadequate. 3) General aging of facilities requires attention to replacement work and work to make the facilities handicapped accessible and in compliance with regulations adopted since the structures were built. • POLICE DEPARTMENT When the police moved into their current space in 1971, there were 40 employees in the Department: 30 sworn officers and 10 civilian support personnel. In 1997, the Police Department has 74 employees: 44 sworn officers and 31 support personnel (including part - time). The Police Department is seriously overcrowded in the following ways: - female officers use an old janitor's closet as a locker room and have no other facilities - male officers have an overcrowded locker room and minimal shower facilities - 2 investigators are placed in rooms designed for 1 person - there is only one interview room for investigations that is also used for storage - no facilities exist to interview victims in a neutral environment - sergeants are crammed into a single row - evidence from closed cases that must be kept for years is spilling into the garage area due to a lack of space in the evidence room - records are kept in several areas and must be manually rotated each year - meeting with the public is done in the lobby without adequate space to take complaints in a private setting - tests for drunk driving are conducted in the same space as booking and entry to the jail space - if a car is being inventoried after seizure, prisoners must be taken from squads outside, rather than in a secure garage setting - there is no separate area for officers to prepare reports • Additionally, our jail space does not meet current standards of separation, exercise and view as required by the State of Minnesota. FIRE DEPARTMENT Both stations, 63rd & Brooklyn Blvd. and 65th & Dupont, have several deficiencies in common: - need for a "clean room" to meet regulations for the cleaning of resuscitation and breathing apparatus - space to store turn -out gear so that it can dry between fires: currently the turn -out gear does not have sufficient space to dry -out and may be wet when put on - inadequate ventilation for exhaust from equipment - sleeping quarters that lack egress - inadequate rest room facilities - lack of adequate space to accommodate both female and male fire fighters - code deficiencies in kitchen facilities - general age and deterioration that needs attention - need for additional equipment storage: City now provides water rescue as its part of the area distribution of specialized services (ie. Robbinsdale handles ice rescue, Fridley provides hazardous materials response) - both stations do not have standby power . STATION AT 63RD & BROOKLYN BOULEVARD Some of the specific problems at 63rd & Brooklyn Boulevard relate to its age: it was built in 1959. The heating plant is deteriorated and the piping for the heating system is rusted. A second means of egress is not provided from the sleeping area or the meeting area. There is only one small bathroom for the entire fire area. The apparatus doors are narrow and too low for modern fire equipment. There is no insulation in the building and the electrical system is inadequate for current demands with circuit breakers being overloaded. Equipment must also back into the station from 63rd, which is a moderately busy street, putting personnel and motorists at risk during the return of equipment to the station. Windows are drafty and leak. STATION AT DUPONT & 65TH There are similar egress problems at the Dupont station, as well as a lack of adequate space for temporary bunking of fire fighters during inclement weather to insure quick response to fire and emergency calls. The apparatus area is not insulated and the electrical system is inadequate. Female fire personnel do not have shower facilities and the facilities are undersized for both male and female fire fighters. - PROCESS Using the study from March 1989 as a starting point, staff reviewed concepts with an architect beginning in the summer of 1996. That focus was on the fire needs, which at that point had been more clearly developed in terms of a concept for their solution. At the City Council's direction, staff • integrated that work with a review of police needs. That process worked through a number of potential concepts. As we worked with the pluses and minuses of these concepts, a series of public informational meetings were held in the form of open houses to acquaint citizens with the facilities, departmental needs, and potential solutions. City newsletters have contained informational articles • on the needs and process being used to seek a solution to meeting those needs. Four open houses were held in the fire stations, including 2 that were held simultaneously with the police facility. Two open houses were held in March and two in April. A public forum was held in Constitution Hall in May. At the beginning of June the City Council selected from the concepts and directed that a free - standing police concept be developed more fully. An architect familiar with police facility construction was engaged to update the 1989 space needs study. That updating was completed at the beginning of August and a cost estimate developed in mid - August. OPTIONS The concepts that were considered in this process were: Fire: remodel and add on to both stations demolish station # 1 and remodel Station #2 Police: remodel the existing City Hall and Police space into police only, with a connecting general office structure to the community center build a new general office structure and police facility and demolish the current building • build a new free - standing police building Choosing to demolish fire station #1 and build new was determined to be roughly $400,000 less expensive than adding on to and remodeling both stations. After the input received at the meetings, the City Council selected a free - standing police facility as the best option for meeting police needs. REMAINING ISSUES At the Council's direction, possible sites were inventoried for a free - standing police facility. The following sites were identified: 63rd & Brooklyn Boulevard Earle Brown Drive across from Heritage Center Northbrook Mall EDA property on Humboldt Avenue Shingle Creek Parkway & 69th (Tomorrow Foods) Adjacent to City Hall Xerxes & Freeway Boulevard All of the sites, except the City/EDA owned properties and Tomorrow Foods, would involve substantial acquisition costs approaching or exceeding $1 Million for each site. The Tomorrow Foods site was felt to be poorly situated for ingress and egress or potential expansion. In comparing • the EDA site on Humboldt with the site adjacent to City Hall, there are several advantages and disadvantages to each: • Humboldt site factors: acquisition from EDA would be $356,039 location near areas interested in greater police interaction future expansion would require additional land acquisition soil conditions assumed to be easier to work with traffic issues on ingress and egress may require turn lanes Adjacent to City Hall factors: some additional soil correction/foundation costs depending on final layout ($100,000 range) need to relocate parking into bandshell area and provide compensating storage areas ($100,000 range) reduces operating and equipment costs as compared to off -site police facility (operating cost savings of $100,000+ per year) better interaction and coordination of city functions and personnel At this juncture, replacement of the displaced liquor store is pending the market study. It is possible to incorporate a new liquor store into the 63rd & Brooklyn Blvd. Fire station construction. Bond issue proceeds would not be used for any costs associated with incorporating a liquor store into the plan. A contribution from the Capital Improvement Fund to replace the value lost from removal of the liquor operation would be reasonable in the $200,000 range since retaining the store building would require at least $200,000 in repair costs associated with the fire component demolition. Other • locations may be superior to the current location depending on the survey results and opportunities for retail locations. If the Council proceeds to call for the bond election, the election would be held on the regular November election date for school district board members. Conceptual drawings would be created of the proposed buildings and work. We would continue work in preparation for going forward should the bond referendum pass. The City can disseminate information regarding the issues and proposal. The City cannot expend funds to advocate for a particular vote on the bond election. • BKPV 20 August 1997 Re: Brooklyn Center Police Facility Y Mr. Michael McCauley, City Manager City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN. 55430 Dear Mr. McCauley, Arch;tecur e The enclosed cost analysis summary for the proposed Brooklyn Center Police Facility reflects total project costs, inclusive of building construction, site development, and furnishings, as well as, soft costs such as survey, soils testing, fees and permits, and a Interior Design project contigency. O For the purposes of the preliminary estimate, we have estimated new furniture systems for the entire facility. A more refined estimate will be made once the quantity of existing furniture to be re -used is determined. A breakdown of the furniture costs is enclosed. Additionally, we have included a breakdown of the site development costs, and have identified an allowance for soils corrections. Further analysis of the site costs will be required once the exact location is determined and final borings can be taken. It is our hope that this cost analysis, along with the needs assessment and concept options will assist the City leadership in their decision regarding the future police facility. Sinc y, David R. oos, AIA Principal , ^n°scta _ia0! B 0 A R M A N K R 0 0 S P F I S T E R • V O G E L & A S S O C I A T E S • CITY OF BROOKLYN CENTER PROPOSED NEW POLICE STATION COST ANALYSIS SUMMARY AUGUST 20, 1997 A. CONSTRUCTION COSTS 1. Site Development $294,500 (See Exhibit #1) 2. Building Construction (23,850 S.F. x $120) $2,862,000 3. Furniture and Equipment Allowance $253,000 (See Exhibit #2) Subtotal: $3,409,500 B. OTHER PROJECT COSTS 1. Site Survey $3,500 2. Soils Report $3,000 3. Building Permit Fees (verify with city staff) • 4. Sewer and Water Access Charges (verify with city staff) 5. Special Testing Allowance $10,000 6. A/E Fees $255,000 7. Reimbursable Expenses $14,000 8. Project Contingency $360,000 Subtotal: $645,500 TOTAL: $4,055,000 C. OTHER POTENTIAL COSTS 1. Dispatch /Communications Equipment $260,000 - $345,000 2. Communications Consultant $23,000 - $33,000 3. Computer System Not Determined 4. AN Upgrades to Constitution Hall $30,000 - $50,000 5. Telephone System Not Determined 6. Link to City Hall (on grade) $90,000 7. Financing Costs N/A p:\busdev\proposal\dtr\brok08l2.xls • • CITY OF BROOKLYN CENTER EXHIBIT #1 PROPOSED NEW POLICE STATION SITE DEVELOPMENT BREAKDOWN SITE DEVELOPMENT SITE DEMOLITION $15,000 CURB & GUTTER. WALKS, ETC $30,000 SITE UTILITIES $50,000 BITUMINOUS $72,000 LANDSCAPE $40,000 RETAINING WALLS $2,500 SOILS CORRECTION $85,00 $294,500 • • BROOKLYN CENTER POLICE DEPARTMENT BKPV &. Assoc. Preliminary Furniture Budget EXHIBIT 2 File: 1431- 01 \b\fn -bgtl Date: August 13, 1997 QTY! UNIT EXTENDED I QTY EXTENDED COMMENTS UNIT COST COST COST FU.&wT. URE'SFSTEMS W -1 U- Shaped Workstation 1 $3,200 $3,200 Task Chair 1 $572 $572 Files 1 $300 $300 Subtotal $4,072 s $32,576 W -2 U- Shaped Workstation 1 $2,600 $2,600 Task Chair 1 $572 $572 Files 1 $300 $300 Subtotal $3,472 17 $59,024 W -3 L- Shaped Workstation 1 $2,400 $2,400 Task Chair 1 $572 $572 Files 1 $300 $300 Subtotal $3,272 6 $19,632 - Shaped Workstation 1 $2,000 $2,000 Task Chair 1 $572 $572 Files 1 $300 $300 Subtotal $2,872 6 $17,232 OO_1 Desk/ credenza 1 $2,400 $2,400 Task Chair 1 $572 $572 Guest Chair 3 $300 $900 Files 2 $300 Subtotal $4,472 1 $4,472 0 -2 Desk/ credenza 1 $2,400 $2,400 Task Chair 1 $572 $572 Guest Chair $300 ea 2 $600 $1,200 Files 2 $300 Subtotal $4,772 2 $9,544 • BROOKLYN CENTER POLICE DEPARTMENT BKPV & Assoc. Preliminary Furniture Budget File: 1431- 01 \b\fn -bgt1 Date: August 13, 1997 QTY! UNIT EXTENDED QTY EXTENDED COMMENTS UNIT COST COST COST O -4 Desk/ credenza 1 $2,400 $2,400 Task Chair 1 $572 $572 Guest Chair 2 $300 $600 Files 2 $300 $600 Subtotal $4,172 1 $4,172 Dispatch Console (n.i.c) Task Chair 2 $572 $1,144 Files 5 $300 $1 00 Subtotal $2,644 1 $2,644 Central records Vertical files 12 $700 $8,400 Lateral Files 9 $700 $6.300 Subtotal $14,700 1 $14,700 Conference Room Conference Table 1 $700 $700 nference Chairs 8 $340 $2,720 Marker Board 1 $250 250 Subtotal $3,670 1 $3,670 Case Management Room Conference Table 1 $600 $600 Conference Chairs 4 $340 $1,360 Marker Board 1 $250 250 Subtotal $2,210 3 $6,630 Interview Room Conference Table 1 $600 $600 Conference Chairs 6 $340 $2,040 Subtotal $2,640 1 $2,640 Soft Interview Room Sofa (3 person) 1 $900 $900 Sofa (2 person) 4 $700 $2,800 Side table 1 $250 250 Subtotal $3,950 1 $3,950 Library area Bookcase 3 $700 $2,100 Subtotal 52,100 1 $2,100 BROOKLYN CENTER POLICE DEPARTMENT BKPV & Assoc. Preliminary Furniture Budget File: 1431- 01 \b\fn -bgtl Date: August 13, 1997 QTY/ UNIT EXTENDED QTY EXTENDED COMMENTS UNIT COST COST COST Roll Call Flexible Conference Tables 12 $400 $4,800 Stacking Chairs 30 $170 $5,100 Projection/Marker Board? 4 $500 $2,000 Operable Partition 1 $8,000 $8,000 Subtotal $19,900 1 $19,900 Lobby Lounge Seating 6 $500 $3,000 Side Tables 3 $250 750 Subtotal $3,750 1 $3,750 Public Report Room Conference Table 1 $600 $600 Conference Chairs 6 $340 $2,04 0 Subtotal $2,640 1 $2,640 Break Room Tables 2 $900 $1,800 Stacking Chairs 16 $160 $2,560 Subtotal $4,360 1 $4,360 idence Room Workstation 1 $2,000 $2,000 Task Chair 1 $572 $572 Shelving allow. $4,000 $4,000 Subtotal $6,572 1 $6,572 Holding Area Stacking Chair 4 $160 $640 Subtotal $7,212 1 $7,212 F[JR1�lITURE SUBTOTAL. ` . s ': $227,420 s . PRELIMINARY FURNITURE ESTIMATE $227,420 INSTALLATION $11,371 6112% TAX $14,782 TOTAL W/1'AX &INSTALLATION $253,573 T BRO ELYN CENTER POLICE DEPARTMENT LA1431T\20 -PROD SPACE " N EED3 ASSESSMENT COMM #:.;1431:01 , . . DATE , AUGUST,6,1997 u ' �BOARMANXROOSWISTER YOGEL'ASSOC PROPOSED SQUARE FOOTAGE SUMMARY SQUARE COMMENTS FOOT NEED ADMINISTRATION 3741 Administration Community Services Support Services Dispatch INVESTIGATIONS 1328 PATROL 1656 SHARED 8652 SUBTOTAL 15377 CIRCULATION 30% 6590 TOTAL 21987 i i VEHICLE AREAS 1674 4 TOTAL 23641 I - I DRAFT • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION DETERMINING THE NECESSITY FOR THE ISSUANCE OF GENERAL OBLIGATION BONDS AND CALLING A SPECIAL ELECTION THEREON BE IT RESOLVED by the City Council of the City of Brooklyn Center, Hennepin County, Minnesota (City) as follows: 1. The City Council hereby finds and determines: a) That it is in the best interests of the health, welfare, and safety of the City and its residents that the City acquire, construct, equip, remove, and remodel police and fire facilities, including the construction and equipping of a new police station, the demolition of Fire Station No. 1 and its replacement by the construction and equipping of a new Fire Station No. 1, and the remodeling of Fire Station No. 2 (Project); and b) That the City is authorized by the provisions of Minnesota Statutes, Chapter 475 (Act) to issue its obligations to finance the Project in whole or in part and to pledge its full faith, credit and taxing powers to the payment of such obligations; and C) That it is necessary t the sound ssary and expedient o o nd financial management of the i at the Project g affairs of the City that � be financed in whole or in part by the issuance and sale of the City's general obligation bonds pursuant to the Act in an amount not to exceed $7,900,000. 2. The proposition for the issuance of the bonds will be submitted to the voters of the City at a special election to be held on Tuesday, November 4, 1997. The election will be held and conducted in accordance with the laws of the State of Minnesota relating to special municipal elections and the City's home rule charter. 3. The City Clerk is directed to cause a notice of election and a sample ballot in substantially the forms attached hereto as Exhibits A and B to be posted and published as required by law as follows: a) The notice of election will be published once each week in the official newspaper of the City for three successive weeks prior to the election; and DRAFT • RESOLUTION NO. b) The notice of election and a sample ballot will be posted at each of the polling places at least ten days prior to the election; and c) The notice of election and a sample ballot will be posted in the office of the City Clerk at least four days prior to the election; and d) The sample ballot will be published in the official newspaper at least one week prior to the election. 4. The polling places, hours of election, and the respective judges for the election will be those established by the City for special elections. The polls will be open from 7 a.m. until 8 p.m. 5. The City Clerk is authorized and directed to prepare a reasonable supply of ballots for the election to be printed on blue paper. • 6. The City Council shall meet in the City Hall on Wednesday, November 5, 1997, at 5 p.m. to canvass the results of the election and to declare the results thereof. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • DRAFT • EXHIBIT A NOTICE OF SPECIAL ELECTION CITY OF BROOKLYN CENTER HENNEPIN COUNTY, MINNESOTA NOTICE IS HEREBY GIVEN that a special election will be held in and for the City of Brooklyn Center, Hennepin County, Minnesota, on Tuesday, the 4th day of November, 1997, at which the following proposition will be submitted to the voters of the City for their approval or rejection: ❑ YES SHOULD THE CITY OF BROOKLYN CENTER BE AUTHORIZED TO ISSUE AND SELL ITS GENERAL ❑ NO OBLIGATION BONDS IN AN AMOUNT NOT TO EXCEED $7,900,000 TO FINANCE THE ACQUISITION AND BETTERMENT OF POLICE AND FIRE BUILDINGS? The polling places for said election are as follows: Precinct 1 Precinct 5 Lutheran Church of the Triune God Orchard Lane Elementary School 5827 Humboldt Avenue North 6201 Noble Avenue North • Precinct 2 Precinct 6 Earle Brown Elementary School Garden City Elementary School 5900 Humboldt Avenue North 6400 Brooklyn Boulevard Precinct 3 Precinct 7 Evergreen Park Elementary School Cross of Glory Lutheran Church 7020 Dupont Avenue North 5929 Brooklyn Boulevard Precinct 4 Precinct 8 Willow Lane Elementary School Northport Elementary School 7020 Perry Avenue North 5421 Brooklyn Boulevard The polls for said election will be open at 7 a.m. and will remain open until closing at 8 p.m. Any qualified registered voter of the City is entitled to vote at said election, and any resident of the City not previously registered as a voter may register on election day. BY ORDER OF THE CITY COUNCIL /s /Sharon Knutson City Clerk is Dated: DRAFT • EXHIBIT B OFFICIAL BALLOT SPECIAL ELECTION CITY OF BROOKLYN CENTER Tuesday, November 4, 1997 The City of Brooklyn Center is asking voter approval to issue and sell its general obligation bonds in an amount not to exceed $7,900,000 to finance the acquisition and betterment of police and fire buildings. The amount of taxes that would be raised in the first year of the property tax levy to pay the principal and interest on the bonds is estimated to be approximately $810,000. The maximum amount of taxes that would be raised in any subsequent year for the purpose is estimated to be approximately $813,000. This maximum increase in property tax levy is estimated to be approximately 0. 08 % of the taxable market value of property in the City. ❑ YES SHOULD THE CITY OF BROOKLYN CENTER BE AUTHORIZED TO ISSUE AND SELL ITS GENERAL • ❑ NO OBLIGATION BONDS IN AN AMOUNT NOT TO EXCEED $7,900,000 TO FINANCE THE ACQUISITION AND BETTERMENT OF POLICE AND FIRE BUILDINGS? BY VOTING "YES" ON THIS BALLOT QUESTION, YOU ARE VOTING FOR A PROPERTY TAX INCREASE. INSTRUCTIONS TO VOTERS: Voters desiring to vote in favor of the foregoing proposition shall make a cross mark (X) in the square opposite the word YES. Voters desiring to vote against the foregoing proposition shall place a cross mark (X) opposite the word NO. • qd IALYH CElVT� BROOKLYN CENTER POLICE DEPARTMENT POLICE MEMORANDUM TO: Mike McCauley, City Manager FROM: Scott Kline, Chief of Police DATE: August 18, 1997 SUBJECT: 1997 Block Grant Again in 1997 we have been selected to receive a block grant administered by the State for technology (equipment) purchases. This grant is used to purchase items not included in the department's budget. A committee has been formed consisting of people from all divisions of the department to evaluate the best uses of the grant monies. • SK/'m J • 97grancmem Member introduced the following resolution and moved its • adoption: RESOLUTION NO. RESOLUTION AUTHORIZING THE CITY OF BROOKLYN CENTER TO ENTER INTO AN AGREEMENT WITH THE DEPARTMENT OF PUBLIC SAFETY FOR THE LOCAL LAW ENFORCEMENT BLOCK GRANTS PROGRAM WHEREAS, the Department of Public Safety is sponsoring a Local Law Enforcement Block Grants Program and will supply funding to cities for approved programs; and WHEREAS, the City of Brooklyn Center is requesting approval to enter into an agreement with the Department of Public Safety for the Local Law Enforcement Block Grants Program; and WHEREAS, the City of Brooklyn Center has submitted an application requesting funds totaling $28,048 for the implementation of the Local Law Enforcement Block Grants Program; and WHEREAS, the grant is to be used to purchase capital items not otherwise included in the budget; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that: 1. The City of Brooklyn Center be authorized to enter into a cooperative agreement with the Department of Public Safety for the Local Law Enforcement Block Grants Program. 2. That Michael McCauley as City Manager is authorized to sign as authorized official. 3. That Scott Kline as Chief of Police is authorized to sign as project director and contact person for the grant. • • RESOLUTION NO. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: • and the following voted against the same: whereupon said resolution-was declared duly passed and adopted. �E • MEMORANDUM DATE: August 13, 1997 TO: Michael McCauley, City Manager FROM: Scott Brink, City Engineer �0 SUBJECT: Resolution Awarding a Contract for Professional Services; Water Resources Management Plan and Water Quality Study, Local Storm Water Management Plan, Phase II BACKGROUND The City's 1996 Storm Drainage Utility - and Capital Improvements Fund budgets included a total of $50,000 for a Water Resources Management Plan and Water Quality Study. Our Local Water Management Plan was approved this past spring by the Shingle Creek and West Mississippi Water Management Commissions. It has always been anticipated however, that upon po completion of the required Local Plan, the City would expand on and develop certain portions of the plan further. For example, the Local Plan identifies many policies, goals, and t recommendations in regards to issues such as maintaining water quality, effectively maintaining resources and infrastructure, and improving the overall effectiveness of the storm drainage system. However, specific measures, steps, courses of action, and related costs to achieve these goals have not been clearly identified. A capital improvement plan with an implementation schedule and estimated costs is also needed to prioritize needed capital improvements, and establish a comprehensive maintenance plan. A Request for Proposals (RFP) was prepared to search for and select an engineering consultant having the resources, technical expertise, and proven experience to prepare a comprehensive study and report that addresses these many issues, including resource management; capacity needs; water quality issues; assessment and analysis of existing conditions; maintenance strategies; and capital improvement recommendations and opportunities. Certain specific issues were also included, such as: developing a plan to address the settling of park and trail facilities along Shingle Creek in a holistic manner, rather than small project by small project; identifying options for addressing bank erosion along the Mississippi River; evaluating and developing a plan to improve water quality in surface waters such as Twin Lakes and the Arboretum ponds; and developing a specific maintenance plan and schedule for public storm water detention ponds and inspection of private ponds. A further explanation and summary of these issues are outlined in the attached copy of the RFP. This report will be used by staff to define future maintenance practices, establish budgets, identify new capital projects or programs, and refine principles and practices guiding the on- going design of infrastructure improvements such as the annual Neighborhood Street and Utility • Improvement Program. The report will also assist in identifying needs and improvements that may relate to and impact redevelopment opportunities, existing maintenance programs, and other related items. CONSULTANT SELECTION The RFP was forwarded to six consultants with proven expertise in the area of water resources. These consultants have experience preparing local plans as well as specialized hydrologic and water quality improvements. Proposals were received from five as follows: 1. Barr Engineering Company 2. Rust Engineering 3. Short, Elliott Hendrickson, Inc. (SEH) 4. WSB and Associates, Inc. 5. Wenck Associates, Inc. The five proposals were reviewed and evaluated by the Director of Public Services and the City Engineer. The evaluation criteria utilized was as follows: • The consultant's general understanding of the study and the City's specific needs, as outlined • in the RFP. • The consulting firm's proven past experience with similar studies. • The proven experience and ability of the firm's specific personnel assigned to performing the study. • The consultant's ability to understand the uniqueness of this study, and provide the most realistic and feasible recommendations and solutions. This would include the consultant's ability to analyze different design alternatives to determine the highest benefits vs. short term and long term costs. The consultant's ability to understand all of the specific needs individually and ability to tie them all together into a larger and complete picture was strongly considered_ • Anticipated cost . A summary of the fees proposed by each consultant is provided below. However, it should be emphasized that actual fees to complete a report of this nature are often difficult to predict. Total costs will often differ from the original amount as a result of actual hours incurred by the consultant and the extent of the work eventually desired and required by the City. In many cases, specific design and consulting costs are not known until actual field conditions are verified and information gathering has been completed. In analyzing and comparing the different fees submitted, staff looked for reasonable consistency among the proposals and what we felt was a realistic and practical cost, based on past experiences and the amount of service intended to be provided. It is important to note that these fees are based on the consultants' expectations of • services to be provided based on their particular approach to the study. Thus, the fees are NOT "apples to apples." • Barr Engineering Company $115,000 Rust Engineering $49,880 Short, Elliott Hendrickson, Inc. (SEH) $40,200 WSB and Associates, Inc. $38,566 Wenck Associates, Inc. $41,100 The five proposals submitted were narrowed down to a short list of three. Based upon the criteria presented above, SEH, WSB, and Barr were chosen for further evaluation and consideration. While Barr's costs were considerably higher than the other firms, their proposal offered an extensive amount of work beyond that presented by the other four. Upon elimination of much of this additional work. Barr's fees became more cost competitive. In addition, Barr prepared a very thorough and well thought out proposal; therefore, they were selected for further consideration. The three consultants were interviewed individually on August 7 and August 8. The interviews were conducted by a team of. the Director of Public Services; the City Engineer; and Kevin Larson, Hydrologic Engineer for the City of Brooklyn Park who is also a WMO alternate commissioner. General questions and informal discussions were conducted with the representatives of each firm. The consultants were also offered an opportunity to discuss other similar projects they have • performed, and to provide any other additional input and information as they desired. All consultants presented themselves well and proved to be capable of successfully performing and completing this study. Observations about each of the three are summarized below: WSB and Associates WSB completed Brooklyn Park's Local Plan. WSB is very strong in the areas of water quality and surface water treatment. They take a holistic approach to storm water management and treatment, recognizing that fully developed cities such as Brooklyn Center require a different approach, and that compromise may have to be made. WSB is a small firm which was "spun off' OSM. Their study team would be essentially 2 people: a principle and engineer. SEH SEH has performed considerable work in Brooklyn Center in the past several years, including detailed subwatershed modeling for about half the city. Their hydrologic staff are very familiar with the city and its storm drainage system. SEH has a broad base of staff from which to build a team, including hydrologists, biologists, landscape architects, and wetlands • specialists. SEH is particularly strong in the areas of public education and participation. SEH's approach to the study is project - specific. Barr • Barr's experience in the area i p e s considerable. Barr 1s very strong in the area of hydrologic modeling. Barr engineers performed the original studies of Shingle Creek and the Mississippi River for the consortium which later became the WMOs. Barr also provided the engineering work in the establishment of the flood plain delineations in the city. Barr uses proprietary software for its hydrologic modeling, and would have to remodel the entire city. Very strong in the design of large -scale projects. Very strong in public education. After completing the interviews, staff again evaluated the firms based on the evaluation criteria and discussion results. It was staffs consensus that SEH, Inc. be recommended to provide consulting services for this study. Among the reasons for recommending SEH are as follows: • Offered specific strategic plans for dealing with the issues identified in the RFP. • Can bring to the study a broad -based staff, including geotechnical, biological expertise. • Familiarity with the City, thus reducing some costs. • Proven erformance in Brooklyn Center as well as other communities. P Y • A thorough understanding of the complete package of needs and requirements of this study. • A very strong track record with public education and public participation. • Proven team experience with the individuals selected for this study. • Should the City Council authorize a contract for services with SEH, the anticipated schedule would be as follows: • August 28, 1997 Notice to Proceed • November 21, 1997 Draft Report Completed • January 5, 1998 Final Report Completed As previously stated, an amount of $50,000 has been budgeted for this study from the storm water utility fund and the capital improvements fiind. For the purposes of identifying critical short and long term capital improvement needs and budgets, it is desired to commence preparation of this study as soon as reasonably possible. It is recommended that the City Council approve the attached resolution authorizing the City to enter into a contract with SEH, Inc. to provide professional services. • REQUEST FOR PROPOSAL CITY OF BROOKLYN CENTER, MN WATER RESOURCES MANAGEMENT AND WATER QUALITY STUDY LOCAL STORM WATER MANAGEMENT PLAN PHASE II CONTACT Scott Brink, City Engineer City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 -2199 (612) 569 -3300 SUBMITTAL DATE Three (3) copies to the above address, by July 25, 1997, 4:00 p.m. CDT SELECTION PROCESS The proposals will be reviewed by the Director of Public Services, the City Engineer and additional City staff as appropriate. The intent of the selection process is to review proposals submitted by at least three qualified consultants, and make a recommendation for award to the • City Council. INTRODUCTION AND SERVICES REQUIRED Brooklyn Center has completed and received approval of its Local Water Management Plan and wishes to expand on the Plan in a Phase II study, by further addressing issues identified in that Plan. Therefore the City is interested in retaining an engineering consultant having the resources, technical expertise, and proven experience to prepare a comprehensive study and report that addresses many surface water management issues, including the following: resource management; capacity needs; water quality issues; assessment and analysis of existing conditions; maintenance strategies; and capital improvement recommendations and opportunities. This report will be used by the City to define future maintenance practices, establish budgets, identify new capital projects or programs, and refine principles and practices guiding the on- going design of infrastructure improvements as we prepare for the fifth year of our 20 year Neighborhood Street and Utility Improvement Program. More specifically, the consultant's work should result in a single, comprehensive report and plan for the City of Brooklyn Center that addresses the City's present and future water resource needs relating to the following: • Water Resources Management And Water Quality Study RFP City Brooklyn Center t3' Y June, 1997 Page Z • 1. Review Local Plan Review the City's Local Water Management Plan, utilizing the Plan as a base for further study, analysis, and recommendations. Identify key water quantity and quality elements not identified or fully addressed in that Plan. Provide further recommendations for improving the City's storm water conveyance system which is generally lacking or undersized throughout the City. Review the City's storm drainage system design practices and principles. Propose alternative treatment measures or innovative technologies where land availability and costs inhibit traditional design methods. 2. Shingle Creek Improvements In cooperation with the Shingle Creek Watershed Management Commission, perform a comprehensive study of Shingle Creek and its ability to convey storm water runoff and maintain water quality, including recommended long term maintenance strategies specific to Brooklyn Center. The study should include recommended actions and corrective efforts that may be needed to maintain existing public land uses adjacent to Shingle Creek, as well as other properties along the Creek. For example, several City parks, including ball fields, trails, and playgrounds, have settled excessively over time due to poor soils, and now are frequently flooded .by Shingle Creek and often cannot be used. Strategies for eliminating or mitigating these • problems are desired. Maintenance of Shingle Creek and its ability to convey flows throughout the length of the City needs to be addressed, including general maintenance practices, bank stabilization, erosion control, sediment and silt removal, protection of habitat, creation of habitat, and sediment control. I JLlississippi River Improvements Address specific needs and issues regarding the Mississippi River. For example, are there additional options in terms of BMP's (Best Management Practices), cost effective storm water treatment measures for discharges, and maintenance strategies. Investigation of the possibility and feasibility of achieving MNRRA (Mississippi National River and Recreational Area) Tier II status is also desired. This would include the review and evaluation of MNRAA Tier II policies within the Mississippi River critical area, and delineation of specific recommendations for meeting that goal. Brooklyn Center is in the process of updating its Comprehensive Plan; that consultant is also reviewing and updating the Critical Area Plan. 4. Water Quality Improvements Review the City's surface water quality policies and management, and make specific recommendations to the City for maintaining and improving the quality of water resources, as follows: • Water Resources Management And Water Quality Stud RFP City of Brooklyn Center 3 Q tY Y tY Y June, 1997 Page 3 • A. Review available data regarding the quality of the City's water resources and develop a plan for maintaining and improving the quality of these resources. This would include, but not be limited to the following major resources: Shingle Creek, Palmer Lake, Middle and Upper Twin Lake, Ryan Lake, and the Mississippi River. Other water resources would include ponds in the Hagel Arboretum and a waterway in the north west part of the City known as Pebble Creek. B. Provide recommendations for expanding on existing available water quality reports and studies performed previously by the Shingle Creek Watershed Management Commission. If needed and requested, perform water quality modeling and analyze results, including specific short and long term monitoring programs. 5. Maintenance t Hance Plan Assist the City in developing a comprehensive maintenance plan for all surface waters, including wetlands, streams, lakes, and treatment ponds, to maximize effectiveness of storm water treatment, and improve water quality. Propose remedial solutions or preventative measures to prevent erosion, stabilize creek, pond, and lake banks, reduce sedimentation, and • prevent degradation of water resources throughout the City. 6. Public Education Develop planning objectives and recommendations for a program of public education which might address issues such as aquaculture; habitat creation and preservation; and shoreland preservation. General Comments It s expected that the study and report will review and incorporate as necessary existing regulations and policies of the Shingle Creek and West Mississippi Watershed Management Organizations, the US Army Corps of Engineers, Minnesota Pollution Control Agency, the Minnesota Department of Natural Resources, and other agencies and organizations as applicable. The report should include cost estimates for recommended capital improvements, monitoring programs, and short and long term maintenance strategies. Consideration should be given for capital improvements that can be included or incorporated with other projects, such as the City's annual street reconstruction program, or redevelopment activities. • Water Resources Management And Water uali Stud RFP of o ry Y City. Brooklyn Cente r June, 1997 Page 4 • THE CITY WILL PROVIDE: • Previous reports and studies • Any available existing data, mapping, and inventory • Assistance in obtaining other related information in City or watershed files pertaining to the project STUDY COMPLETION DATES The City's goal is to complete the study and present the report to the City Council by December, 1997. • August 12, 1997 Notice to Proceed • November 7, 1997 Draft Report Completed • December 5 Final Report Completed DESIGN FAMILIARITY The consultant selected will be required to demonstrate proven experience and competency in • preparing study reports of this nature. In addition, the consultant will be required to provide at least 3 references of similar water study reports which have successfully been completed. ANTICIPATED PROJECT SCOPE 1. Initial Scoping Meeting and Consultations A. The consultant and project team members conduct an introductory and project initiation meeting with City staff. 1. Review project scope, goals, and completion schedule. 2. Identify required data and references. 3. Discuss purpose for study and report. Additional consultations shall, where necessary, clarify the technical requirements and objectives of the contract and may be in the form of letters and/or telephone conversations. B. The Consultant shall provide documentation of meetings and data provided. • Water Resources Management And Water Quality Study RFP City of Brooklyn Center June. 1997 Page 5 • C. The Consultant shall ascertain the applicability of information provided, review data for completeness, and notify the City of any additional data required. It shall be the responsibility of the Consultant to determine, by site inspection procedures, the reliability of any drawings which they choose as reference. 2. Reconnaissance and Field Surveys A. The Consultant shall conduct field reconnaissance and surveys as necessary to gather additional data as needed. 3. Project Development A. The Consultant shall submit a detailed work lan identifying the work tasks to be P fY g accomplished and establish specific delivery dates for key milestones and task completions. The City staff intends to be actively involved with the project, and it is expected that bi- weekly meetings will be held throughout development of the study to ensure sufficient timeliness and progress is maintained. 4. The consultant shall provide 10 copies of the final report, and be available for presentation to staff and the City Council. • PROPOSAL CONTENTS The following will be considered minimal contents of the proposal: 1. A restatement of the goals and objectives and the project tasks to demonstrate the responder's view of the project. 2. An outline of the responder's background and experience with similar projects. Identify personnel to conduct the project and detail their training and work experience. No change in personnel assigned to the project will be permitted without approval of the City. 3. A detailed work plan identifying the work tasks to be accomplished and estimated budget hours to be expended on each task and subtask. The work plan shall also identify the deliverables at key milestones in the project as well as any other services to be provided by the City. 4. A listing of the names, addresses and telephone numbers of at least three (3) references for whom the respondent has performed previous water study services. • Water Resources Management And Water Quality Study RFP City of Brooklyn Center June, 1997 Page 6 • FEES AND EXPENSES REIMBURSEMENT The proposal shall state the total estimated fee and itemized breakdown of specific tasks for all design services proposed by the consultant in response to the City's Request for Proposal. The proposal should also include a schedule of hourly billing rates for each category of professional, technical and clerical employees. Specifically, provide an hourly rate for each employee who may be actively involved in preparation of the study and report. Also, include rates of miscellaneous charges, such as lab time, equipment charges, copies, and mileage. LIMITATIONS This Request for Proposal does not commit the City of Brooklyn Center to award a contract and pay costs incurred in the preparation of the proposal of this request, or to procure a contract for services or supplies. The City of Brooklyn Center reserves the right to accept or reject any or all proposals received as a result of this request, to negotiate with any qualified source, or to cancel in part or its entirety this Request for Proposal if it is in the best interest of the City of Brooklyn Center to do so. • • Water Resources Management And Water uali Stud RFP City o Q ty y ty f Brooklyn Center Member introduced the following resolution and moved its • adoption: RESOLUTION NO. RESOLUTION AWARDING A CONTRACT FOR PROFESSIONAL SERVICES; WATER RESOURCES MANAGEMENT PLAN AND WATER QUALITY STUDY, LOCAL STORM WATER MANAGEMENT PLAN, PHASE II WHEREAS, the City's 1997 Storm Drainage Utility and Capital Improvements Fund budgets include a total of $50,000 to complete a Water Resources Management Plan and Water Quality Study; and WHEREAS, an RFP has been prepared, and proposals received from five qualified engineering firms; and WHEREAS, a team comprised of the City Engineer and Director of Public Services, and the City of Brooklyn Park Hydrologic Engineer have conducted interviews, and have concluded that the proposal from SEH, Inc. would best meet the needs of the City for said study; and WHEREAS, SEH, Inc. has estimated its fees for said study to be approximately $40,200, with the actual fee to be based on actual hours spent: and WHEREAS, the City's policy for the procurement of professional services requires that contracts for professional services in amounts greater than $25,000 be approved by the City Council. • NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. The City Manager is authorized to enter into an agreement with SEH, Inc. for a Water Resources Management Plan and Water Quality Study, on the basis of their proposal. 2. The cost of this study shall be financed 50150 by the Storm Drainage Utility and the Capital Improvements Fund. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: • whereupon said resolution was declared duly passed and adopted. 9� MEMORANDUM DATE: August 18, 1997 TO: Michael J. McCauley, City Manager - FROM: Jim Glasoe, Acting Recreation Directo SUBJECT: Resolution Accepting Bid and Awarding a Contract, Improvement Project No. 1997 -15, Contract 1997 -L, Pool Ozonization System Summary Explanation Bids for Contract 1997 -L were received on August 20, 1997. The 1997 Capital Improvement Fund Budget includes $60,000 for the installation of an ozone disinfection system to the filtration system of the Community Center pool. The bidding results are tabulated as follows: Bidder Bid Amount U.S. Mechanical Inc. $32,000.00 Olympic Pools $43,337.00 Global Specialty Contractors Inc. $48,610.00 Of the three bids received, the lowest bid of $32,000.00 was submitted by U.S. Mechanical Inc. of Hugo, Minnesota. This is less than the budget allocation of $60,000. U.S. Mechanical Inc. has experience in performing all of the various items of work included in this contract, and have performed similar projects. Accordingly, staff recommends acceptance of the low bid and award of the contract to U.S. Mechanical Inc. Note: When establishing Project 97 -17, Council directed staff to determine if the above ozonization system would be of sufficient size to also handle the wading pool. The consulting engineer (statement attached) has determined that the system specified is large enough to also handle the wading pool in its current location and dimension. Recommended City Council Action Approve the attached resolution accepting the low bid and awarding a contract U.S. Mechanical Inc. of Hugo, Minnesota. Member introduced the following resolution and moved its • adoption: RESOLUTION NO. _ RESOLUTION ACCEPTING BID AND AWARDING A CONTRACT, IMPROVEMENT - - M OVEMENT PROJECT NO. 1997 15, CONTRACT 1997 L, POOL OZONIZATION SYSTEM WHEREAS, pursuant to an advertisement for bids for Improvement Project No. 1997- 15, bids were received, opened, and tabulated by the City Clerk and Engineer, on the 20th day of August, 1997. Said bids were as follows: Bidder Bid Amount U.S. Mechanical Inc. $32,000:00 Olympic Pools $43,337.00 Global Specialty Contractors Inc. $48,610.00 WHEREAS, it appears that U.S. Mechanical Inc. of Hugo, Minnesota is the lowest responsible bidder; and WHEREAS, $60,000 has been allocated in the Capital Improvement Fund Budget for this project. • NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. The Mayor and City Manager are hereby authorized and directed to enter into a contract with U.S. Mechanical Inc. of Hugo, Minnesota in the name of the City of Brooklyn Center, for Improvement Project Nos. 1997 -15 according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder will be retained until a contract is signed. 3. The project cost is established as follows: Cost Construction $32,000 Contingency (10%) $ 3,200 Subtotal $35,200 Mechanical Engineering $ 2,300 • Staff, Engr. , Admin. & Legal 1,000 Total $38,500 RESOLUTION NO. Revenue Capital Improvements Fund $38,500 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • Aug -20 -97 01:07P FBA Engineering (612) 344 -1115 P.01 F01195tad & Barrett Associates, Inc. • Mechanical & Electrical Ar•FN Consulting Engineers August 19, 1997 Mr. Jim Glasoe City of Brooklyn Center RE: SWIMMING POOL OZONE SYSTEM 6301 Shingle Creek Parkway BROOKLYN CENTER Brooklyn Center, MN. 55430 COMMUNITY Cl ;NTER PROJECT NO. 1997 -15 Dear Mr, Glasoc: If the wading pool is separated from the main pool in the future, it is anticipated that new filtration chlorination systems will be necessary for the wading pool. The new pool ozone system • has adequate capacity for the volume of both pools. However, anew wading pool ozone system may be advisable due to controllability concerns, and the relatively low cost of the ozone system compared to the other pool systems. This should'he investigated as a part of the pool separation work. Yours truly, FOLLESTAD & BARRI TT ASSOC., INC. Bruce F. Follcstad BEF/hj Post- it� fax transmittal memo 7671 # of paee8 o V 7b 1 ' f From �f� Co. ��/G Co. Dept. Phone a Fax 10 • L 529 50. 7th Street, Suite 670 Minneapoii MN 55415.1694 Phone (612) 333 -4341 email: b.m.barrett @ieee.org Fax (612) 344 -111 Memorandum To: Michael J. McCauley, City Manager From: Brad Hoffman, Community Development Director Date: August 20, 1997 Subject: Resolution Ordering the Abatement of Public Nuisances and Building Maintenance and Other Ordinance Violations with Respect to that Real Estate Located at 5912 Camden Avenue North, Brooklyn Center, Minnesota, Legally Described as Lot Ten (10), Block One (1), "Camden Acres," Hennepin County, Minnesota The nuisance abatement resolution before the City Council authorizes staff to contract with a private firm to remove and clear all debris, trash, junk vehicles, boats, machinery, etc., from the yard at 5912 Camden Avenue North. The property is owned and occupied by Mr. Ray Fagre. This property has been the subject of numerous code enforcement actions in the past, including prosecution. The back yard of this property is completely littered with junk cars, construction materials and equipment, boats, trash and debris. Few if any of the equipment and vehicles are operable. Nuisance abatement resolutions such as the one before the Council these evening are • somewhat of a rarity; the last resolution of this nature was passed by the City Council on August 8, 1994, for a property on Lakeview Avenue. All costs, including staff time and legal expenses, are to be assessed against the property. Copies of supporting documentation are attached to this memorandum. • • MEMORANDUM TO: William Clelland FROM: Janine Atchison DATE: July 21, 1997 RE: 5912 Camden Ave N Ray Faegre On June 10, 1997, Mr. Faegre was notified of 11 building maintenance violations at his property and ordered to correct these violations by July 7, 1997. I reinspected the property on July 18, 1997, and found that items # 2 through # 11 have not been corrected. Item #1 stated that the roof was to be made weather tight. It appears that Mr. Faegre is re- roofing the house. He 'is overlaying the rotted and damaged existing roof with new • shingles, but without a permit. Dave Fisher and I will notify Mr. Faegre of the permit requirement for roofing. I am requesting formal complaint charges be filed against Mr. Ray Faegre for the following: 1. Failure to repair or replace roof to make it weather - tight. 2. Failure to replace missing or deteriorated siding. 3. Failure to repair loose and missing brick veneer. 4. Failure to repair or replace deteriorated windows, doors, and exterior trim. 5. Failure to repair or replace broken windows, storms , and screens. 6. Failure to repair or replace deteriorated soffit and fascia. 7. Failure to scrape and paint all exterior surfaces as needed where paint is peeled or missing. 8. Failure to remove unlicensed/inoperable vehicles from yard. 9. Failure to remove boats which are not usable and not on trailers. 10. Failure to remove construction equipment and other vehicles. 11. Failure to remove trash, rubbish, and garbage in rear yard. This shall include but not be limited to tires, wood, barrels, metal, building materials, glass, and auto parts. • cc: Brad Hoffman • June 10, 1997 Ray Faegre 5912 Camden Ave N Brooklyn Center, MN 55430 RE: 5912 Camden Ave N Dear Sir, Pursuant City Ordinance Chapter 12, " Building Maintenance ", you are hereby notified that violations exist on the referenced property. As owner and occupant of this property you are ordered to correct these violations. If you do not correct these violations the City will take such action as needed to correct them as provided in the ordinances. The following items are noted; 1. Repair or replace roof to make it weather-tight. P P 8 2. Replace missing or deteriorated siding. 3. Repair loose and missing brick veneer. 4. Repair or replace deteriorated windows, doors, and exterior trim. • 5. Repair or replace broken windows, storms, and screens. 6. Repair or replace deteriorated soffit and fascia. 7. Scrape and paint all exterior surfaces as needed where paint is peeled or missing. 8. Remove unlicensed/inoperable vehicles from yard. 9. Remove boats which are not usable and not on trailers. 10. Remove construction equipment and other vehicles. 11. Remove trash, rubbish, and garbage in rear yard. This shall include but not be limited to tires, wood, barrels, metal, building materials, glass, and auto parts. You have been notified several times previously about the noted violations. The City will begin legal action if substantial progress is not made by July 7, 1997. An inspection will be made on that date and a report sent to the City Attorney. If you have questions regarding this matter, call me at 569 -3344. Sincerely, Clayton Larson, Building Official • Member introduced the following resolution and • moved its adoption: RESOLUTION NO. RESOLUTION ORDERING THE ABATEMENT OF PUBLIC NUISANCES AND BUILDING MAINTENANCE AND OTHER ORDINANCE VIOLATIONS WITH RESPECT TO THAT REAL ESTATE LOCATED AT 5912 CAMDEN AVENUE NORTH, BROOKLYN CENTER, MINNESOTA, LEGALLY DESCRIBED AS LOT TEN (10), BLOCK ONE (1), "CAMDEN ACRES," HENNEPIN COUNTY MINNESOTA WHEREAS, Brooklyn Center City Ordinance Chapter 19 defines certain conditions which constitute public nuisances and public safety and health hazards; and WHEREAS, Brooklyn Center City Ordinances §19 -1303, §19 -1304, §19 -103, subds. 3 and 4, and §19 -103, subd. 11, specifically define as nuisances and prohibit the same as the storage and keeping of automobile parts and related accessories, unlicensed and junk vehicles, garbage and refuse not properly stored and the accumulation of junk, disused furniture, appliances, machinery and /or parts thereof; and WHEREAS, the prohibition of public nuisances under Chapter 19 is necessary to protect the comfort, repose, health, safety and welfare of the public by eliminating a harborage for vermin, rats, and other animals who may pose a danger to the public safety and to provide for the proper disposal of refuse and garbage thereby providing for more sanitary and safe conditions and to further protect the integrity and desirability of neighborhoods by prohibiting the storage of junk and other refuse in residential areas; and WHEREAS, Brooklyn Center City Ordinance Chapter 12 defines the minimum standards for maintenance of all buildings and properties within the City to correct and prevent conditions that adversely affect or are likely to adversely affect the life, safety, general welfare and health of the citizens of Brooklyn Center; and WHEREAS, Ray C. Fagre is the fee owner and occupant of that real property located at 5912 Camden Avenue North, Brooklyn Center, Minnesota, legally described as Lot Ten (10), Block One (1), "Camden Acres," Hennepin County, Minnesota; and WHEREAS, City inspectors inspected said premises on July 31, 1996, following complaints made by neighbors and based upon their own prior knowledge that public nuisances exist at this premise on and said date specifically found numerous violations of the City's Building Maintenance and Occupancy Ordinance and Public Nuisance Ordinance specifically, including the storage of unlicensed and inoperable motor vehicles, scrap metal, tires, building materials, auto parts, junk and debris, construction equipment and machinery, boats and trash, and further inspectors found that the soffits, fascia, roof, siding and brick veneer of the premises were in disrepair and in need of repair, replacement and paint; and EDA RESOLUTION NO. • WHEREAS, a Building Maintenance Compliance Order was served upon Ray Fagre on July 31, 1996, identifying each violation and requiring satisfactory remedial abatement on or before August 12, 1996, and; WHEREAS, the property was reinspected on June 10, 1997, and the same violations detected in 1996 were present, to -wit: the presence of unlicensed and inoperable motor vehicles, construction equipment, trash, rubbish, garbage, tires, wood, barrels, building materials, glass, and the significant deterioration to the dwelling, including a deteriorated roof which was not water tight, missing or deteriorated siding, loose and missing brick, dilapidated soffit and fascia and broken doors, windows, screens, and an absence of paint on all exterior surfaces; and WHEREAS, a compliance order was served upon Ray Fagre on June 10, 1997, requiring compliance by July 18, 1997; and WHEREAS, all subsequent inspections have shown that the violations previously identified have not been corrected or abated; and WHEREAS, Brooklyn Center City Ordinances §12 -1206 and §19 -105 provide that upon the failure to comply with the compliance order and from which no appeal has been taken • by the owner or occupant of real property, the City Council, by resolution, may cause the deficiencies to be remedied as described in the compliance order and further provides that the costs of such remedy shall be a lien against the real estate and may be levied and collected as a special assessment in the manner provided by Minnesota Statute , Chapter 429, but said assessment shall be payable in a single installment. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that: 1. The City Council finds the presence and /or storage of unlicensed and inoperable motor vehicles, boats, scrap metal, building materials, glass, tires, wood, construction materials, and the like at 5912 Camden Avenue North, Brooklyn Center, Minnesota, is a hazard and a violation of the Building Maintenance and Occupancy Code in violation of Chapters 19 and 12 of the Ordinances of the City of Brooklyn Center. 2. The abatement of all of the nuisances and violations of Chapters 19 and 12 more particularly described in the building maintenance compliance orders, attached hereto and incorporated herein, is hereby ordered by the City Council of the City of Brooklyn Center forthwith, as follows: a) removal of all unlicensed and /or inoperable motor vehicles and construction equipment from the premises; b) removal of all scrap metal, lumber, construction machinery, building materials, debris, refuse, boats, auto parts and junk from the premises; and c) repair and /or replacement of the roof of the dwelling to make it water • tight, repair and replacement of deteriorated siding, brick veneer, repair and replacement of soffits and fascia, repair and replacement of all broken windows, doors, storm windows, screens, and painting of all exterior surfaces. RESOLUTION NO. • BE IT FURTHER RESOLVED that the City Manager of the City of Brooklyn Center is hereby authorized to cause and carry out the abatement described herein and to perform all other tasks and functions reasonably incident thereto and to keep an accurate record of the cost of all actions and proceedings herein including administrative time, attorneys' fees, costs and disbursements and to send a statement of such costs to the land owners and occupant who are directed herewith to pay the same. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. •