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HomeMy WebLinkAbout1995 10-30 CCM Special Work Session 7 p.m. MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA SPECIAL WORK SESSION OCTOBER 30, 1995 CITY HALL CALL TO ORDER The Brooklyn Center City Council met in special work session and was called to order by Mayor Myrna Kragness at 7:05 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, Kristen Mann. Also present were Interim City Manager Cam Andre, Director of Public Services Diane Spector, Director of Finance Charlie Hansen, and Council Secretary Connie Beckman. Councilmember Barbara Kalligher was absent and unexcused. CAPITAL IMPROVEMENT PROGRAM PRESENTATION Copies of a memorandum from the Interim City Manager were distributed to Council members offering an introductory explanation of capital improvement needs and respective potential bond issue to assist in addressing those needs /mandates. An accompanying list of major capital outlay needs was also distributed. The Director of Public Services explained to Council members the budget addresses equipment needs to meet mandated and /or necessary improvements, many of which relate to the mandated improvements in the Americans with Disabilities Act. The Director of Finance distributed information to Council members regarding the capital improvement program resources including combinations of balances in the Capital Improvements Fund, general tax levy, and various options of bond proceeds. The Director of Finance reviewed the history of the CIP Funds, and the CIP Expenditure Policy Estimate of Available Resources whose goal is to have at least a $3 million reserve to address any unforeseen catastrophes. He indicated that approximately $2,800,000 should be able to be generated over the next five years to finance capital improvements. In response to a question by Councilmember Hilstrom the Director of Finance responded that interest payments have been made by the golf course, but given the need in 1994 for reconstruction of a pedestrian bridge totaling $70,000 - 80,000 along with a couple of bad operating years no payments were made on the principal. In response to Councilmember Hilstrom's question about using the golf course for something in the off - season (i.e. cross country skiing). The Director of Public Services said that previous examination of such a use 10/30/95 -1- indicated no such possibilities. Councilmember Mann inquired about the golf course shelter being used as a driving range with a net concept. The Director of Public Services said such a facility could not be expected to even meet operating costs. Councilmember Hilstrom asked about funds for the liquor stores remodeling. The Director of Finance indicated options include: 1) bonds obtained by the liquor stores or; 2) a loan from the investment trust fund. The Director of Public Services displayed a map of residential properties with colored areas reflecting the time period in which residential areas were constructed. The majority of houses in Brooklyn Center were built between 1951 -1959. Councilmember Mann inquired about potential action taken against the City should mandated and /or necessary improvements not be fully completed. The Director of Public Services indicated that in- process approach to the improvements in the wading pool might be unacceptable to the Health Department, resulting in revocation of the City's license. Councilmember Mann inquired about park improvements. The Director of Public Services indicated approximately six park shelters are used in the winter as warming houses. Mayor Kragness left the meeting at 7 :42 p.m. Mayor Kragness returned to the meeting at 7:44 p.m. The Director of Finance reiterated that amounts are only estimates and suggested using an architect to provide more refined data. CIP -FIRE STATION Councilmember Hilstrom requested additional information regarding proposed improvement needs for the fire stations. The Director of Finance suggested that the Council tour the existing facilities to observe needs. He also cited OSHA requirements relating to these projects. Councilmember Mann questioned whether rearranging of existing space was an option. The Interim City Manager, Director of Public Services, and Director of Finance indicated this was not. The Director of Public Services said currently there is 8,700 square feet whereas the needed amount is 15,000. The Interim City Manager suggested Council have a tour of the Fire Stations. Councilmember Hilstrom agreed, but reiterated her desire for written needs information prior to the visit to help better realize actual needs comparisons. The Interim City Manager suggested a summary report be prepared for Council review. 10/30/95 -2- Councilmember Hilstrom left the meeting at 8:03 p.m. JAIL FACILITY Councilmember Hilstrom returned to the meeting at 8:04 p.m. The Director of Public Services stated there have been about five different designs proposed in different stages since 1988. Councilmember Carmody left the meeting at 8:05 p.m. In referring to the jail facility, the Director of Public Services indicated the facility can't be remodeled given code requirements (windows on outside of building, exercise area, etc.). Councilmember Carmody returned to the meeting at 8:08 p.m. The Director of Public Services indicated the heating and ventilation system is not adequate and said an architect should be used to consider such improvements. Councilmember Hilstrom requested information be provided regarding the jail facility prior to meeting with an architect. Councilmember Mann expressed desire to have Decision Resources address Council regarding its survey results. ' PARKS The Director of Public Services talked about updating of playground equipment. Approximated costs for updating the equipment is as follows: $20,000 - 25,000 for a small playground; $45,000 - $50,000 for a big playground including a shelter. Councilmember Hilstrom and Mayor Kragness inquired about funding and alternative funding sources. The Director of Finance indicated the CIP Fund or a bond issue would be possible. Decision Resources will be asked to address Council and the Financial Commission regarding survey results. The Director of Public Services said parks improvements are prioritized on the basis of the condition of equipment. COMMUNITY ED MEETINGS Mayor Kragness asked Council to indicate preferences to attend the Community Ed meetings. Councilmember Mann plans to attend the December 19, 1995, meeting. ORCHARD LANE EAST INFORMATIONAL MEETING The Director of Public Services reported on a preliminary study. Sanitary sewer is much worse 10/30/95 -3- than previously believed. Replacement of a lot of services in that area is a necessity. Costs appear to be in line with estimations. Resident responses have been positive and in line with what was initially thought of by City staff. WOODBINE Mayor Kragness questioned progress of this project. The Director of Public Services said the project is essentially complete. ADJOURNMENT A motion by Councilmember Mann and seconded by Councilmember Hilstrom to adjourn the meeting at 8:43 p.m. passed unanimously. puty City Clerk Mayor Recorded and transcribed by: Connie Beckman Timesaver Off' Site Secretarial 10/30/95 -4-