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HomeMy WebLinkAbout1997 10-29 CCP Joint Session with Charter Commission BROOKLYN CENTER CHARTER COMMISSION • AND CITY COUNCIL JOINT MEETING OCTOBER 29, 1997 7 P.M. CITY HALL 1. Call to Order 2. Roll Call 3. Approval of Minutes: June 25, 1997 4. Recognition of Carole Blowers 5. Joint Session with City Council 6. Correspondence a. Updated Charter Commission Roster 7. Old Business a. Discussion Regarding Secretarial Assistant • S. New Business y a. Resignation of Phillip Juaire 9. Adjournment • BROOKLYN CENTER CHARTER COiNaUSSION .TUNE 25, 1997 7 P.M. CITY HALL COUNCIL CHAMBER CALL TO ORDER The meeting was called to order at 7:08 p.m. by Chair Tim Willson. ROLL CALL Members present: Walter Bursch Nancy Elizabeth Haile James. HoLst Phil Ju.taire .Staple Y , Y Leino, Eileen Oslund, Todd Paulson, Rodney Snyder, Diane Swanson, Tim Willson, Carl Wolter Members absent and excused: Sy Knapp Members absent and nnexcused: Janice Thielsen, Ted Willard NOTE: Membership is at fifteen —the maximum. LivrRODUCTION OF NEW TVIEIVIBERS PU juaire was introduced as the newest member of the Charter Commission. Todd Paulson arrived at 7:09 p.m. :APPROVAL OF NMINUTES Motion was made by Walter Bursch, seconded by Jim Hoist, to approve the minutes of Aprii 23, 1997. Motion passed unanimously. OLD BUSINESS Review of Charter Commission Records- Chair Willson stated that the City Clerk provided him with a copy of the records retention schedule pertaining to charter records. A review of the records that the Administrati ve Assistant had along with records the city has will need to be done to decide what records can be kept and what records, if any, can be destroyed. Chris Of DiscU Sion T vith Cily Manager Regarding Finding a new a dministrat!ve assis Chair w iiison stated that he discussed with the City Manager, -like McCauley, his possibie ` 1f nmendarions to find a new Administrative Assistant. The City Manager informed the Chair that no current staff members would be interested in doing this task. The temporary clerical service used in the must also had problems. Tt was SuigQested that the elected Secretary of the commission could attend the inceiin`s coil talcc IIOicS. �liiu ` u13i citY w�i[ii�i be p IOVi(iZU i0 U0 typirig and co pying O materials fo the imcominR meeting agendas. It members a �ee with this interim process, then the riles of procedure would need to be chanced, and h :c ha.•e t � c, :.�ai ; e ' t « :-Iav ti : .:tier nctic., ;,f .. - , ,.i,.. ,.t: e 'w ent , ,.,.; .....ng0. � by T it:: T,-?SL, c ntu ?,� �, �� t ,� n, e o -- Y .nc-- Care e n ` .N s. t, Car--on .c `.�ai�� 1^� :ti.es n ti:�_ r. t_`�_ �.n _ rot:on passed +.unanimousiv. • Rodney Snycier arrived at 7 !:_; .m. Diane w�at •o arri - -�; p is n ;uri u at _ p.ai. I ' i'"10u by Eiieen Osiund. seconded by Phil Juaire, to add to C.3.A. of the possible changes to the rules of proc edure dated 5 -20 -97 as presented to the Charter Commission tonight from the sub - committee as fl: : 'flue Administrative Assistant will assist the chair with correspondence, the secretary, and the public relations person. a so s Q� « _1_ _tt ested was �' ,� « �= changing „ • ., � the words _ _ "Parliamentary Procedure t•'n'y Chair person" to "Parliamentarian" ., �'P to IL ),. and V.A.7. Discussion was held regarding the last paragraph of item XIU, regarding what responsibilities the city staff' has. The Administrative Assistant stated that she has always updated the membership roster list and provided it to city staff, and answered any questions that city staff had about appointments, reappointments, and terminations. She also stated that when a vacancy notice was published in the newspaper, c' ' t halls ho city phone number was fisted to call. If staff could not answer specific questions potential members had, they were then referred to her for further clarification. Motion by Todd Paulson, seconded by Rodney Snyder to call the question. Motion passed. _Motion by Phil Juaire, seconded by Nancy Carlson that the current commission Secretary (Diane Swanson) will take over secretarial duties for the commission. and use city staff to assist her as sue s es, ted ! or the City Manager in the interim. Further discussion ensued. Diane Swanson will contact the City vtana�er to arran•_e for city staff assistance. and to determine at what cost this assistance will be: and the : i�sion will be•�in the -recess of looking for a permanent Administrative Assistant. 3,1odon L y SL Leino. secondea by Eiieen usiund to caii the question. Motion passed. Iscussioil was tiled ilei(i uli wilel'tler a sub- columittee shouid be iori ied to discuss various items. such as: • nr- ^;'r'.n'' a `Uork d s('rin6olli, Z st re2i rdinJ how often Ir eetin ^s arc held, ' , here •' >> the, 21 ? _ .e _d clay, dole, piauC), s erVl ces to i)e rendered. equipment needed. and clarification that this a non - benefit. non- emplovee position, how and when the position will be advertised (posting at City r _ - P � v Hall. in the Sum OSt �:tt;. � ). The c:.zcuave committee could be in charge of preparing the above items. Motion by ^arc - Wolter. seconded by Elizabeth Hatle, that the E..ecutive Committee set a meeting . begin the process, to define the work responsibilities, and make recommendations on how to hire an ~ A dminisumtive Assis=t. Motion passed. i n rt t h a t _ „l h "_' G'�Cl2..S 0 reg arding rat:' r_s ..t '}t= .s 1 in' -�i y �?SSLtant and :;:Lj' Staff `•?aS ry''.S hai;?. i t waS (lectded to iilnd Caroie Biowers after .iune 30th to meet with the City Clerk to comp_ are and combine ail r?cor14` ;C necessary. xid compile -,m inventory list of what those rep ords are. Carole agreed to assist in this duty after r une 30th. lscO I clout dic Audit (Adair ' ''I n <'' Carlson. Aiidit Chair. resorted that she received 71 ^ax rnent voucher f - om the Administrative t .c - - r , nn-, :v ul i iuCitiu%u C,�lar?c'S from J anuary throug 'T Z +,.1 + ,h .�?ri� ,-�� �» emu.; �:,�.. �.ouu� i to f�.,tnninrt .1 C Assistant tleClcle(I 'tl ?t . WliisimP an(i idle °t1 t )"' I M gill t�)I it <i Milli -� Ornitlirre� to come lip `j -1th ideas j()r • nr r _ring _nr ^•rr��a 1� Ivf. _ . {lar n, e io the Charter C o ss on. Firehouse Park C'leanT7o fOr hilt' and Artmhst Several members volunteered to do a clean -up walk through this park in die next two months. " "view Of Current t�fcmbzrship ist Members reviewed the current membership list and provided phone numbers they wished to be added. NEXT MEETING DATE ' .i-- October 22 meeting will be a joint meeting with the City Council. ADJOURNMENT ytotion by Jim Hoist, seconded by Rodney Snyder to adjourn at 9:26 p.m. Respectfully submitted, Carole J. Blo Administrative assistant CHARTER COMMISSION Court Appointed The Charter Commission reviews the existing charter, considers proposed changes and makes ® recommendations to the City Council, and safeguards the concept of Home -Rule under the existing charter and Home Rule provisions in the state statutes. Commissioners serve a four -year term, up to two consecutive terms. Chairperson and fourteen members. Tim Willson, Chair Eileen Oslund 6718 Colfax Ave N (30) 6000 Ewing Ave N (29) 566 -6423 537 -2858 11/16/92-9/18/2000 5/8/91- 518/99 Walter R. Bursch Todd Paulson 6028 Emerson Ave N (30) 3216 Poe Road (29) 561 -6739 561 -3834 6/28/96 - 6/26/2000* 3/21/95 - 5/8/99* Nancy Carlson Rodney Snyder 6024 Aldrich Ave N (30) 6408 Willow Lane (30) 561 -1387 566 -6631 J'/12/96-2/14/2001* 4/9/94- 4/8/98* Elizabeth Dorsev Hatle Diane Swanson 5508 Logan Ave N (30) 7006 Willow Lane (30) 560 -3589 560 -8893 . )/'12/97-'3/12/2001 * 3/6/94-1/14/98* James D. Holst Janice Thielsen 6107 Bryant Ave N (30) 5306 Morgan Ave N (30) 561 -0515 560 -2250 3/12/97 - 3/14;2001* 3/21!95- 2/14/2001* Phillip R. Juaire Ted Willard 6328 Quail Ave N (29) 6825 Drew Ave N (29) 537 -5868 561 -2975 5/1'1/97-4/20/2001* 6/20/90 - 12/1/97 Sylvester Knapp R. Carl Wolter 7221 Riverdale Road (30) 6807 Willow Lane (30) 560 -0108 561 -5267 6/7/95- 6/7/99* 3/21/95- 3/22/99* Stanley Leino *Member can be reappointed to one more 7 118 France Ave N (29) term at that time 560 -2531 3rli /97 -3ill /2001* 9/15/97 3 City of Brooklyn Center Offi of the City Clerk A great place to start. A great place to stay. • Sharon Knutson City Clerk October 8, 1997 Mr. Tim Willson Charter Commission Chair 6718 Colfax Avenue North Brooklyn Center, MN 55430 RE: Secretarial Service Dear Mr. Willson: As we discussed on Friday, October 1 1997, I have posted the Secretarial Assistant position opening notice at City Hall, both upstairs and downstairs at the Community Center, and I mailed a notice to the Brookdale Library for posting. Application packets are available, including the City's Business Ethics Policv. With regard to your inquiry pertaining to a secretarial service, the City previously had a contract agreement with TimeSaver Off Site Secretarial Service, 320 East Main Street, Anoka, MN, 55303, to take minutes at the City Council meetings (the Planning Commission still has a contract with TimeSaver). The City paid $21.00 per hour and $9.25 per page. We had a written contract agreement with TimeSaver outlining our needs and expectations. Should you need any additional information, please feel free to call me at 569 -3306. Sincerely. Sharon Knutson, CMC City Clerk • 6301 Shingle Creek Pkwy, Brooklyn Center,, VI-V,55430-2199 • City Hail &- TDD dumber (612),569-1 Recreation and Community Center Phone & TDD Vumber :'61?) 569 -3400 • F.-I-Y (612) 569 -3494 An Af irmatilue Action /Equal Opportunities Employer • WANTED SECRETARIAL ASSISTANT For the CITY OF BROOKLYN CENTER CHARTER COMMISSION This is an independent, 15 member, Commission, established by the State of Minnesota Constitution, and appointed by the Chief Judge of the District Court, which reviews and acts upon proposed changes to the Charter of the City of Brooklyn Center The Charter Commission meets the third Wednesday evening of the month. at Brooklyn Center City Hall (8 - 10 months per year) - 10 hours per month S 10.00 - S 12.00 per hour depending on qualifications Duties include: Attend Charter Commission meetings, Take & transcribe minutes, Type & mail agenda for next meeting, Maintain Commission records, interact with City Staff as requested, Assist Commission in correspondence & and other areas as deemed necessary. Qualifications: Post high school education, Excellent communication skills. Word processing skills, .Interest in Citv Qovernment, Ability to work independently; Computer access & telephone answering machine at home extremely important. For application or additional inf PP ormation lease write r p o call: Brooklyn Center Charter Commission C /O: Sharon Knutson. City Clerk. 6301 Shingle Creek Parkway. Brooklyn Center. NIN 53=130 612 -569 -3300 APPLICATION DEADLINE IS OCTOBER 31. 1997.