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Home My WebLink About1996 01-22 CCP Regular Session • CITY COUNCIL AGENDA CITY OF BROOKLYN CENTER January 22, 1996 7 p.m. 1. Call to Order t �t 2. Roll Call rKr o (n R , Kin 3. Opening Ceremonies 4. Council Report 5. Presentation: a. State Representative Phil Carruthers - Update on current legislation. b. Employee Service Recognition Program -This is the 17th annual presentation by the City oun i re rvice awar s to City employees to recognize years of service to the City. • 6. Approval of Agenda and Consent Agenda g b -The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. a. Approval of Minutes Councilmembers not present at meetings will be recorded as abstaining from the vote on the minutes. 1. December 11, 1995 - Executive Session 2. December 18, 1995 - Special Session 3. January 8, 1996 - Regular Session b. Resolution Acknowledging and Congratulating Gary Carlson as the Winner of the City of Brooklyn Center 1995 Photo Contest } �� c. Resolution Approving Change Order No. 1, Improvement Project Nos. 1995 -07, 08, L f and 09, Contract 1995 -B, Woodbine Area Street Storm Drainage, and U tility g , U ty Improvements � Ory) • • CITY COUNCIL AGENDA -2- January 22, 1996 d. Resolution Establishing Improvement Project No. 1996 -11, Reforestation of 1994 and 1995 Street Improvement Project Areas, Ordering Preparation of Plans and Specifications and Authorizing Advertisement for Bids, e. Resolution Approving Specifications and Authorizing Advertisement for Bids for Purchase of One (1) Rescue Fire Truck kL J hay� -- f M ot► -eA �1 ( bf. Resolution Authorizing the Purchase of Six (6) Public Works Vehicles and One (1) D Air Compressor 4 �_rn - C� ,,'�� g. Resolution Accepting Quote and Authorizing the Purchase of Forty (40) Fire Helmets `` & Shields h. Licenses �, 1 ov 7. Open Forum I&n Uq_11t 8. Council Consideration Items: a. Resolution Calling for a Public Hearing on a Proposal for a Housing Finance • Z� Program and the Issuance of Revenue Bonds to Finance an Elderly Housing Development (Presbyterian Homes Housing and Assisted Living, Inc. Project) Pursuant to Minnesota Law, and Authorizing the Publication of a Notice of the Hearing ftw kw Al. -This I.Qcation is Earle Brown C�omm�ns, 6100 Summit Drive North. b. Mayoral Appointment for Representative to Serve on Northwest rthwest Hennepin Human Services � a Council Advisory Commissi KC elf L &U �► 1� cam. DL' A-1 wuJy..Jk 9 1--2 ( c. Resolution establishing Assessment Rates or Street Im p rove ent Projects in Residential Areas in 1996 k m, K L -� S a Q. YYi�t� V.m, �I. �-1 �� acv ZZd. Resolution Accepting Engineers easibili eport and Calli g for a Public Hearing, t Improvement Project Nos. 1996 -01, 02,.and 03 Orchard Lane East.Street, Storm Drainage, f l and Utility Improvements V� Le h.a..�.� 1"A • si JC g�t�►tlt KCB N4 �� y 23 e. Resolution Accepting Engineer's Feasibility Report and Calling for a Public Hearing, � Improvement Project No. 1995 -05, 69th Avenue North, Shingle Creek Parkway to p Dupont Avenue, Bridge Replacement, Roadway, and Watermain Improvements ,56 2 f Resolution Amending tPe11 1996 General Fund Budget to Carry Forward • �- Approved Appropriations in the Amount of $69,750 for the Police Mobile Computing Device (MCD) Project �`f1,t;�,h0 J (11, �� f 9. Adjournment k i KM ) �'� � Q� 8 )Z kpom -� • CITY COUNCIL AGENDA -3- January 22, 1996 EDA AGENDA CITY OF BROOKLYN CENTER` - JANUARY 22, 1996 1. Call to Order m 2. Roll Call m m "11 KC 3. Approval of Agenda and Consent Agenda -The following items are considered to be routine by the Economic Development Authority and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner so requests, in which event the item will be removed from the consent agenda and considered at the end of CQ Consideration Items. km, K C? -- Gt iw_e a. Approval of Minutes: - Commissioners not present at meetings will be recorded as abstaining from the vote on the minutes. y 1. January 8, 1996 - Regular Session K,!•r) 4. Commission Consideration Items (I ( a. Resolution Authorizing the Executive Director to Write Off Uncollectible Accounts Receivable � P, kC �i� b. Resolution Accepting Bids and Awarding Contract for Asbestos Abatement at the EDA -Owned Property at 6550 West River oad (Premier Mechanical Buildin N4 � ova . � KC, W mk 5. Adjournment , `� (nc KM 2! KC K In � � MEMORANDUM TO: Michael J. McCauley, City Manager FROM: Charlie Hansen, Finance Director C H DATE: January 18, 1996 SUBJECT: Annual Employee Recognition Night At the City Council meeting on January 22, 1996, we will hold the seventeenth annual presentation of awards to City employees to recognize their years of service. Nine employees are eligible for the awards this year. Three have indicated that they intend to appear at the meeting for the presentation of the award. Two are unavailable and the award will be presented to them the next day. The others haven't indicated if they will or will not be able to attend. Robert Cahlander retired as Supervisor of Streets and Parks on January 5, 1996. - His fortieth anniversary with the City was on February 7, 1995. � CITY OF BROOKLYN CENTER ANNUAL EMPLOYEE RECOGNITION NIGHT • CITY COUNCIL CHAMBERS 7:00 P.M. JANUARY 22, 1996 • CITY OF BROOKLYN CENTER ANNUAL EMPLOYEE RECOGNITION NIGHT JANUARY 22, 1996 Tonight is the seventeenth annual presentation by the City Council of service awards to City employees to recognize years of service to the City. Recognition is to be given tonight to those employees who have observed the anniversary of twenty, twenty -five, or thirty years of full -time employment with the City. The awards are a part of a service recognition program approved by the City Council in 1979. Ten persons, who are listed below, will receive awards this evening. EMPLOYEES WITH FORTY YEARS OF SERVICE ROBERT CAHLANDER Supervisor of Streets and Parks February 7, 1955 EMPLOYEES WITH THIRTY YEARS OF SERVICE ✓ SCOTT W. KLINE Police Chief January 17, 1966 EMPLOYEES WITH TWENTY FIVE YEARS OF SERVICE RONALD PEARSON Public Safety Dispatcher May 6, 1970 J LARRY HANSEN Streets Maintenance May 11, 1970 i EMPLOYEES WITH TWENTY YEARS OF SERVICE f BRAD HOFFMAN Community Development Director February 13, 1975 LLOYD KNUTSON Street Maintenance February 18, 1975 JOHN HARLOW Street Maintenance - Sign Shop March 17, 1975 GERALD E. OLSON Liquor Stores Manager May 14, 1975 CATHY HENNESSY Police sergeant - _ ._ .... ... .. July 7, 197 5 DAVID GRASS _ Police Sergeant .... July 23, 1975 - The employees recognized this evening are representative of all City employees who serve.their City well. • LISTING OF ACTIVE CITY EMPLOYEES WITH TWENTY OR MORE YEARS OF SERVICE AS OF JANUARY 22, 1996 THIRTY -FIVE OR MORE YEARS OF SERVICE ROBERT CAHLANDER, Supervisor of Streets and Parks (40) THIRTY OR MORE YEARS OF SERVICE GARY GIVING, Engineering Technician III (32) SCOTT KLINE, Police Chief (30) TWENTY -FIVE OR MORE YEARS OF SERVICE GREGORY WEEKS, Police Sergeant (27) AL HARTMANN, Engineering Technician I11(26) KATHY FLESHER, Recreation Program Supervisor (26) ARNIE MAVIS, Director of Recreation (26) JOHN BENTZEN, Parks Maintenance (26) RON PEARSON, Public Safety Dispatcher (25) LARRY HANSEN, Street Maintenance (25) TWENTY OR MORE YEARS OF SERVICE RICHARD FRYER, Police Officer (24) JOEL DOWNER, Police Captain (23) STEPHEN McCOMB, Police Captain (23) ROBERT DIRKS Poltee �7f iCe JOTIN PTAK, Police Sergeant (22) ROMALD A: WARREN II, Planning & Zoning Specialist (22) ORLANDER "OLE" NELSON, Parks Maintenance (21) - DAVID L.- PETERSON Public Works Superintendent LL ... � - .;:._ ��._: ,. r -�. JE '` C..DOR'WtAIR, Public Safety Dispatcher (21) MELVIN C. LARSON, Streets Maintenance (21) BRAD _HOFFMAN, Community Development Director (20) LLOYD KNUTSON, Streets Maintenance (20) JOHN W. HARLOW, Streets Maintenance (20) GERALD E. OLSON, Liquor Stores Manager (20) CAHTY NE;9 ESSY, Police Sergeant (20) DAVID GRASS, Police Sergeant (20) i I i • MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA EXECUTIVE SESSION DECEMBER 11, 1995 CITY HALL CALL TO ORDER The Brooklyn Center City Council met in executive session and was called to order by Mayor Myrna Kragness at 6:40 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, and Kristen Mann. Also present were Interim City Manager Cam Andre, City Attorney Charlie LeFevere, and Assistant City Manager/Personnel er/Per y g sonnet Coordinator Nancy Lohman. DISCUSSION OF PENDING LETIGATION The Council discussed the status of the MPRS lawsuit versus Brooklyn Center and other MPRS cities. ADJOURNMENT • Mayor Kragness adourned the meeting of the Brooklyn Center City Council executive session at 6:59 p.m. City Clerk Mayor or • 12/11/95 _1_ MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA SPECIAL SESSION DECEMBER 18, 1995 CITY HALL CALL TO ORDER The Brooklyn Center City Council met in special session and was called to order by Mayor Myrna Kragness at 7:09 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, and Kristen Mann. Also present were Interim City Manager Cam Andre, Director of Finance Charlie Hansen, City Clerk Sharon Knutson, City Attorney Charlie LeFevere, and Council Secretary Connie Beckman. OPENING CEREMONIES There were none. COUNCIL REPORT There were none. COUNCIL CONSIDERATION ITEMS RESOLUTION CALLING SPECIAL ELECTION TO FILL A COUNCIL VACANCY Councilmember Mann expressed a desire to hold a special election as soon as possible. Councilmember Hilstrom agreed and inquired how soon a primary could be held within legal guidelines. The City Attorney reviewed the resolution at hand and respective regulations. The City Clerk informed Council of research results done and indicated that since Brooklyn Center is a Charter City State guidelines require the City to set dates in such a manner that would be "nearly as conforming to State Statutes." Prospective dates were discussed and it was determined that the following would most likely meet the "nearly as conforming" requirement: January 30, 1996 - filings close; March 12, 1996 - primary; March 26, 1996- special election. Councilmember Mann inquired about the qualifications of being able to obtain an absentee ballot. The City Clerk indicated the reason for obtaining an absentee ballot must be stated on each respective ballot. Councilmember Hilstrom inquired about utilizing a mail -in- ballot for a special election. The City Clerk responded that only elections pertaining to a referendum or question is allowed on a mail-in- 12/18/95 - 1 - .1 ballot. She added that currently there are test elections in which mail -in- ballots are being utilized to better study their effectiveness and /or potential for implementation in elections other than referendums and/or questions posed to the voters. RESOLUTION NO. 95 -272 Member Kristen Mann introduced the following resolution and moved its adoption changing the date of the Special Election to March 26, 1996, and the date of the Special Primary to March 12, 1996: RESOLUTION CALLING SPECIAL ELECTION TO FILL A COUNCIL VACANCY The motion for the adoption of the foregoing amended resolution was duly seconded p g g y s onded by member Kathleen Carmody and passed unanimously. ALTERNATIVE BUDGET PROPOSAL BY COUNCILMEMBER CARMOD_Y Councilmember Carmody presented Council with a listing of personally proposed cuts she believed were appropriate for Council to consider prior to official adoption of budget for the year 1996. She cited a potential addition of monies (savings from elimination of the Communications Coordinator position- $25,000; savings from lower interest rates on the street improvement bonds- $10,000; and increased revenues or reduced expenses in the recreation budget - $12,000) Council would have to work with when considering cuts. Councilmember Hilstrom indicated a desire to look individually at social programs she sees the City funding which could easily be eliminated due to low results and/or duplication. Councilmember Carmody agreed with Councilmember Hilstrom but suggested there are some areas where social programs need to continue. Mayor Kragness referred to Councilmember Carmody's proposed listing of cuts and offered support accordingly. Councilmember Hilstrom said the incoming city manager should decide what positions are cut. She referred to social programs which are currently being funded by the City and reiterated a desire to see some serious cuts in this area. She also talked about monies which are indirectly affecting other City efforts (i.e. code enforcement) and stated Council needed to look at the big picture with considering cuts /reapportionment of budget funds. Councilmember Carmody didn't believe the "big picture" was being looked at. Councilmember Mann said Council needed to hold to budget cuts and instead apportion an additional $10,000 for use by the city manager to establish priorities. The Interim City Manager stated staff needed to have some direction for City business to commence on January 1, 1996. 12/18/95 -2- SUMMARY OF HUMAN SERVICE AGREEMENTS /JOINT POWERS PROJECT PEACE There was a motion by Councilmember Hilstrom and seconded by Councilmember Mann to approve proposed funding for Project Peace for 1996 with the provision that during the year the Council review this program and programs used by other cities and also possibly try reducing the high dollar amount the City pays compared to the other cities in this joint powers agreement. 5 CITIES SENIOR TRANSPORTATION PROJECT Councilmember Mann said Council should not fund this project. She proposed that Council consider funding the Project through April 30, 1996. In the meantime, riders should be notified of service ending April 30, 1996, and informed of transportation alternatives listing compiled by City staff. A motion by Councilmember Mann and seconded by Councilmember. Hilstrom to discontinue funding of the 5 Cities Senior Transportation Project after April 30, 1996, and proper notification of riders failed as follows: Councilmembers Mann and Hilstrom (yes); Councilmember Carmody and Mayor Kragness (no). The Director of Finance strongly urged Council come to some agreement regarding the Project. Councilmember Hilstrom reiterated the need to cut areas where funding could be used instead for code enforcement. Councilmember Carmody doubted code enforcement would use the monies effectively as there is an apparent need for restructuring of the department instead. The Interim City Manager encouraged Council to look at other areas where monies are being allocated first and then return to the Project for a final decision. I.N.V.I.T.E. INC. A motion by Councilmember Hilstrom and seconded by Councilmember Mann to cut I.N.V.I.T.E. Inc.'s funding for 1996 passed as follows: Councilmembers Hilstrom and Mann, Mayor Kragness (yes); Councilmember Carmody (no). NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL A motion by Councilmember Hilstrom and seconded by Councilmember Mann to approve proposed funding for Northwest Hennepin Human Services Council in 1996 passed unanimously. BROOKLYN PEACEMAKER A motion by Councilmember Mann and seconded by Councilmember Hilstrom to cut funding for Brooklyn Peacemaker in 1996 failed as follows: Councilmembers Mann and Hilstrom (yes); Councilmember Carmody and Mayor Kragness (no). Councilmember Hilstrom cited years of City funding to this effort while no monies have been given to the program by stores who benefit from the effort. 12/18/95 -3 - A motion by Mayor Kragness and seconded by Councilmember Carmody to fund the Brooklyn Peacemaker at $5,000 for 1996 failed as follows: Mayor Kragness and Councilmember Carmody (yes); Councilmembers Mann and Hilstrom (no). Councilmember Hilstrom stated there is not enough money to fund all of the programs, and cuts must be made and Council must reach a decision. A motion by Councilmember Mann and seconded by Councilmember Hilstrom to fund 5 Cities Senior Transportation Project ($3,866) through April 30, 1996, passed unanimously. NORTH HENNEPIN MEDIATION PROJECT A motion by Councilmember Hilstrom and seconded by Councilmember Mann to approve funding of North Hennepin Mediation Project for 1996 passed unanimously. Councilmember Carmody questioned Councilmember Hilstrom regarding her support of the Project. Councilmember Hilstrom explained the program is available to anyone and believed it encompasses a larger variety of people. CEAP A motion by Councilmember Carmody and seconded by Councilmember Mann to deny funding for CEAP for 1996 passed unanimously. Councilmember Hilstrom questioned funding an effort for the first time when others which have been supported in the past by the City are being cut. She cited the City does support CEAP in other ways such as Holly Sunday where a toy is donated to CEAP and also reduced price swimming with a canned good which is donated to CEAP. 5 CITIES SENIOR TRANSPORTATION PROJECT A motion by Councilmember Mann and seconded by Councilmember Hilstrom to approve the remaining funding of $6,315 for the 5 Cities Senior Transportation Project (for a total funding of $10,181) passed unanimously. Councilmember Carmody shared information she believed was appropriate with offering creative funding alternatives to patrons of the Project. Councilmember Mann indicated an appropriateness of encouraging patrons of the Project to facilitate fundraising to offset the difference between what Council would approve and overall needed funding. Councilmember Hilstrom requested if residents are unable to fund raise, Council be informed accordingly. The Director of Finance summarized the total social services budget as follows: Project Peace $47,953 5 Cities Senior Transporation Project $10,181 I.N.V.I.T.E. Inc. $0 12/18/95 -4- CEAP $0 Brooklyn Peacemaker $0 North Hennepin Mediation Project $5,000 Northwest Hennepin Human Services Council $15,413 Total $78,547 Mayor Kragness questioned the status of funding Brooklyn Peacemaker since it was a tie vote. It was Council consensus funds were not available for Brooklyn Peacemaker for 1996. RESOLUTION APPROVING A FINAL TAX CAPACITY LEVY FOR THE PURPOSE OF DEFRAYING THE COST OF OPERATION. PROVIDING INFORMATIONAL SERVICE. AND RELOCATION ASSISTANCE PURSUANT TO THE PROVISIONS OF MSA 469.001 THROUGH 469.047 OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER FOR THE YEAR 1996 RESOLUTION NO. 95 -273 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION APPROVING A FINAL TAX CAPACITY LEVY FOR THE PURPOSE OF DEFRAYING THE COST OF OPERATION, PROVIDING INFORMATIONAL SERVICE, AND RELOCATION ASSISTANCE PURSUANT TO THE PROVISIONS OF MSA 469.001 THROUGH 469.047 OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER FOR THE YEAR 1996 The motion for the adoption of the foregoing resolution was duly seconded by member Hilstrom and passed as follows: Councilmembers Mann and Hilstrom, Mayor Kragness (yes); Councilmember Carmody (no). RESOLUTION TO AUTHORIZE A FINAL TAX LEVY FOR 1996 APPROPRIATIONS FOR THE GENERAL FUND THE STREET IMPROVEMENT DEBT SERVICE FUNDS, THE E.D.A. FUND. AND THE a.—R.A. FUND BUDGET The Director of Finance explained information regarding the tax cut ($10,000 from previous year). Councilmember Hilstrom expressed desire to see the seal coating amount of $3,900 continue. Councilmember Carmody proposed the $3,900 be taken out of proceeds from the property tax increase. RESOLUTION NO 95 -274 Member Kristen Mann introduced the following resolution and moved its adoption based on an amended dollar amount by the Director of Finance: 12/18/95 -5 - J RESOLUTION TO AUTHORIZE A FINAL TAX LEVY FOR 1996 APPROPRIATIONS FOR THE GENERAL FUND, THE STREET IMPROVEMENT DEBT SERVICE FUNDS, THE .10 FUND, AND THE H.R.A. FUND BUDGETS The motion for the adoption of the foregoing amended resolution was duly seconded by member Kathleen Carmody and passed unanimously. RESOLUTION TO ADOPT THE 1996 PROPOSED BUDGETS FOR THE GENERAL FUND THE STREET IMPROVEMENT DEBT SERVICE FUNDS THE E.D.A. FUND AND THE H.R.A. FUND Councilmember Carmody indicated she could not support approval of this resolution based on disagreement with social services cuts. RESOLUTION NO. 95 -275 Member Kristen Mann introduced the following resolution and moved its adoption based on an amended dollar amount by the Director of Finance: RESOLUTION TO ADOPT THE 1996 PROPOSED BUDGETS FOR THE GENERAL FUND, THE STREET IMPROVEMENT DEBT SERVICE FUNDS, THE E.D.A. FUND, AND THE H.R.A. FUND The motion for the adoption of the foregoing amended resolution was duly seconded by member Debra Hilstrom and passed as follows: Councilmembers Mann, and Hilstrom, Mayor Kragness (yes); Councilmember Carmody (no). RESOLUTION TO ADOPT THE 1996 PROPOSED BUDGETS FOR THE SPECIAL REVENUE FUNDS RESOLUTION NO. 95-276 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION TO ADOPT THE 1996 PROPOSED BUDGETS FOR THE SPECIAL REVENUE FUNDS The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. RESOLUTION TO ADOPT THE 1996 PROPOSED BUDGETS FOR THE ENTERPRISE FUNDS Councilmember Hilstrom indicated she could not approve this resolution because she believes a lot of work has yet to be done. Councilmember Mann stated she believes staff has made good progress in addressing the City's needs. 12/18/95 -6- RESOLUTION NO. 95 -277 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION TO ADOPT THE 1996 PROPOSED BUDGETS FOR THE ENTERPRISE FUNDS The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody d passed as follows: y p o s. Councilmembers Mann and Carmody, Mayor Kragness (yes); Councilmember Debra Hilstrom (no). RESOLUTION TO ADOPT THE 1996 PROPOSED BUDGETS FOR THE INTERNAL SERVICE FUNDS RESOLUTION NO. 95 -278 Member Debra Hilstrom introduced the following resolution and moved its adoption: RESOLUTION TO ADOPT THE 1996 PROPOSED BUDGETS FOR THE INTERNAL SERVICE FUNDS The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. RESOLUTION SETTING WAGES AND SALARIES FOR THE YEAR 1996 RESOLUTION NO. 95 -279 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION SETTING WAGES AND SALARIES FOR THE YEAR 1996 The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. SETTING DATE FOR ANNUAL JOINT MEETING BETWEEN CITY COUNCIL AND CITY ADVISORY COMMISSION A motion by Councilmember Hilstrom and seconded by Councilmember Mann to set the meeting date for the annual joint meeting between City Council and City Advisory Commissions for Wednesday, February 7, 1996, passed unanimously. RESOLUTION EXPRESSING APPRECIATION AND THANKS TO CAMILLE (CAW ANDRE INTERIM CITY MANAGER RESOLUTION NO. 95 -280 Member Debra Hilstrom introduced the following resolution and moved its adoption: 12/18/95 -7- RESOLUTION EXPRESSING APPRECIATION AND THANKS TO CAMILLE (CAM) ANDRE, INTERIM CITY MANAGER The motion for the adoption of the foregoing resolution was duly seconded by member Kristen Mann and passed unanimously. ADJOURNMENT A motion by Councilmember Hilstrom and seconded by Councilmember Carmody to adjourn the meeting at 8:25 p.m. passed unanimously. City Clerk Mayor Recorded and transcribed by: Connie Beckman Timesaver Off Site Secretarial 12/18/95 -8- MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION JANUARY 8, 1996 CITY HALL CALL TO ORDER The Brooklyn Center City Council met in regular session and was called to order by Mayor Myrna Kragness at 7 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, and Kristen Mann. Also present were City Manager Michael McCauley, Director of Public Services Diane Spector, Director of Finance Charlie Hansen, City Attorney Charlie LeFevere, and Council Secretary Connie Beckman. OPENING CEREMONIES A moment of silence was observed in place of the invocation. Mayor Kragness publicly welcomed the new City Manager, Michael J. McCauley. COUNCIL REPORT Councilmember Mann announced three DARE graduation ceremonies to take place as follows: Thursday, January 18, 1996, at 7 p.m.- Evergreen Park Elementary; Tuesday, January 23, 1996, at 7 p.m. -Earle Brown Elementary at Brooklyn Center High School; Thursday, January 25, 1996, at 7 p.m.- Northport Elementary. Councilmember Mann announced a community meeting sponsored by the Hennepin County Community Works program to be held Thursday, January 11, 1996, at 7 p.m. at the Earle Brown Heritage Center regarding the Humboldt Avenue and Shingle Creek Urban Design Study. Councilmember Mann announced a City sponsored blood drive to be held Tuesday, January 9, 1996, from 2 -5 p.m. Any interested parties are encouraged to call 569 -3300 for a donation time. Mayor Kragness announced a welcoming reception for the new City Manager to be held on Monday, January 22, 1996, at 6:30 p.m. Everyone is welcome to attend. 01/08/96 _ 1 _ APPROVAL OF AGENDA AND CONSENT AGENDA A motion by Councilmember Carmody and seconded by Councilmember Mann to approve the January 8, 1996, agenda with the removal of Item 5(a) number 4 passed unanimously. APPROVAL OF MINUTES A motion by Councilmember Carmody and seconded by Councilmember Mann to approve the minutes of the December 6, 1995 -Truth in Taxation Budget Hearing; December 11, 1995 - Regular Session; December 13, 1995- Continued Truth -in- Taxation Hearing as printed passed unanimously. RESOLUTION NO 96 -01 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION DESIGNATING OFFICIAL NEWSPAPER The motion for the adoption of the foregoing resolution was duly seconded by member Kristen Mann and passed unanimously. The Brooklyn Center Sun -Post will be the official newspaper for the City for the year 1996. RESOLUTION NO.96 -02 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION DESIGNATING DEPOSITORIES OF CITY FUNDS The motion for the adoption of the foregoing resolution was duly seconded by member Kristen Mann and passed unanimously. Marquette Bank Brookdale is designated as the depository of the funds of the City of Brooklyn Center. The following banks are designated additional depositories to be used for investment purposes: First National Bank of Minneapolis; Federal Reserve Bank of Minneapolis; Smith Barney; Dain Bosworth; First Trust Bank of St. Paul; Norwest Bank Minneapolis; American National Bank of St. Paul; Juran & Moody, Inc.; Firststar Bank of Brooklyn Center; Investors Savings Bank of Brooklyn Center; Metropolitan Federal Bank FSB of Brooklyn Center; Twin City Federal Savings & Loan Association. TEMPORARY ON -SALE INTOXICATING LIQUOR LICENSE FOR ST ALPHONSUS CATHOLIC CHURCH A motion by Councilmember Carmody and seconded by Councilmember Mann passed unanimously to approved the temporary on -sale intoxicating liquor license for St. Alphonsus Catholic Church located at 7025 Halifax Avenue North in Brooklyn Center for use on February 17, 1996, during a silent auction/fundraiser. 0 01/08/96 -2- RESOLUTION NO.96 -03 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1995 -20, WELL NO. 5 MAINTENANCE, CONTRACT 19954, ACCEPTING QUOTATIONS AND AWARDING A CONTRACT FOR SERVICES The motion for the adoption of the foregoing resolution was duly seconded by member Kristen Mann and passed unanimously. The contract for well maintenance and repair services was awarded to Alberg Water Services, LLC. RESOLUTION NO.96 -04 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING WORK PERFORMED AND APPROVING FINAL PAYMENT FOR 1995 DISEASED TREE REMOVAL PROGRAM, IMPROVEMENT PROJECT NO. 1995 -10, CONTRACT 1995 -C The motion for the adoption of the foregoing resolution was duly seconded by member Kristen Mann and passed unanimously. Final payment for services rendered will be made to Arbor- Design Tree Service, Inc. LICENSES A motion by Councilmember Carmody and seconded by Councilmember Mann to approve the following list of licenses passed unanimously: COURTESY BENCH U.S. Bench Corporation 3300 Snelling Ave. BOWLING ALLEY Beacon Bowl 6525 Lyndale Ave. N. GASOLINE SERVICE STATION Christy's Auto Service 5300 Dupont Ave. N. Davies Water Equipment Co. 4010 Lakebreeze Ave. N. Duke's Mobil 6501 Humboldt Ave. N. Humboldt Unocal 76 6840 Humboldt Ave. N. MacMillan Bloedel 4810 N. Lilac Dr. Neil's Conoco 1505 69th Ave. N. Osseo - Brooklyn Bus Co. 4435 68th Ave. N. SuperAmerica Group 6545 West River Road 01/08/96 -3 - SuperAmerica Group 1901 57th Ave. N. GASOLINE SERVICE STATION - CONTINUED Total 6830 Brooklyn Blvd. Wes' Amoco 6044 Brooklyn Blvd. MECHANICAL SYSTEMS Swenson Heating & Air Cond. 6700 West Broadway POOL AND BILLIARD TABLES C.D.L. 1317 Jefferson Highway Brooklyn Center Community Center 6301 Shingle Creek Pkwy. Chi Chi's, Inc. 2101 Freeway Blvd. PUBLIC DANCE Holiday Inn 2200 Freeway Blvd. RENTAL DWELLINGS Initial: Vojoodi Reza Brookdale Manor James Soderberg Melrose Gates Renewal: Egons Podnieks Garden City Court Apartments Bjorn and Barbara Carson 6331, 6401 -25 Beard Ave. N. Jagdish Trivedi 5500 Bryant Ave. N. Kenneth Pawelk 4201 Lakeside Ave. N. #206 Sharon Fratzke 4201 Lakeside Ave. N. #208 Dr. Akbar Sajady 4207 Lakeside Ave. N. #131 Dr. Akbar Sajady 4207 Lakeside Ave. N. #326 Alan and Laurie Knudson 5547 Lyndale Ave. N. Karen Barton 5127 E. Twin Lake Blvd. TOBACCO RELATED PRODUCTS Applebee's 1347 Brookdale Center Centerbrook Golf Course 5500 N. Lilac Drive Duke's Mobil 6501 Humboldt Ave. N. Holiday Inn 2200 Freeway Blvd Neil's Conoco 1505 69th Ave. N. SuperAmerica Group 6545 West River Road SuperAmerica Group 1901 57th Ave. N. Target 6100 Shingle Creek Pkwy. Total 6830 Brooklyn Blvd. Value Food Market, Inc. 6804 Humboldt Ave. N. 01/08/96 -4- Wes' Amoco 6044 Brooklyn Blvd. OPEN FORUM No public input was offered. PUBLIC HEARING AN ORDINANCE AMENDING ORDINANCE NO 94 -01 REGARDING CHAPTER 35 OF THE CITY ORDINANCES CONCERNING THE ZONING CLASSIFICATION OF CERTAIN LAND (This ordinance was first read on December 11 1995 published in the City's official newspaper on December 20 1995 and is offered this evening _for a public hearing and second reading.) The City Manager explained the purpose of the public hearing was to correct a clerical error on the original ordinance. A motion by Councilmember Mann and seconded by Councilmember Carmody to open the public hearing at 7:05 p.m. passed unanimously. No public input was offered. A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to close the public hearing at 7:06 p.m. passed unanimously. A motion by Councilmember Mann and seconded by Councilmember Hilstrom to approve amending Ordinance No. 94 -01 regarding Chapter 35 of the City Ordinances concerning the zoning classification of certain land passed unanimously. COUNCIL CONSIDERATION ITEMS RESOLUTION NO 96 -05 Member Debra Hilstrom introduced the following resolution and moved its adoption: RESOLUTION ACKNOWLEDGING AND CONGRATULATING JENNY WHITING AS THE CITY OF BROOKLYN CENTER EMPLOYEE OF THE QUARTER, FOURTH QUARTER 1995, AND CONGRATULATING ALL FOURTH QUARTER NOMINEES The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. RESOLUTION NO 96 -06 Member Debra Hilstrom introduced the following resolution and moved its adoption: RESOLUTION ACKNOWLEDGING AND CONGRATULATING BOB CAHLANDER AS THE 1995 CITY OF BROOKLYN CENTER EMPLOYEE OF THE YEAR 01/08/96 -5- The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. Mayor Kragness acknowledged that Mr. Cahlander was present in the audience this evening and received a round of applause. RESOLUTION NO.96 -07 Member Debra Hilstrom introduced the following resolution and moved its adoption: RESOLUTION ACKNOWLEDGING GIFT FROM THE LIONS CLUB OF BROOKLYN CENTER FOR "ENTERTAINMENT IN THE PARK" The motion for the adoption of the foregoing resolution was duly seconded by member Kristen Mann and passed unanimously. RESOLUTION NO.96 -08 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF BARB KALLIGHER FOR HER DEDICATED PUBLIC SERVICE AS COUNCILMEMBER The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody armo and passed unanimously. Y P Y RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF MEMBERS WHO HAVE SERVED ON COMMISSIONS RESOLUTION NO.96 -09 Councilmember Hilstrom read the names of those members who have served on Commissions as follows: Julie Eoloff, Human Rights and Resources Commission; Susan Larsen Brown, Human Rights and Resources Commission; Beverly Lawrence, NWHHSC Advisory Commission; Maria Olek, Housing Commission; Vince Opat, Housing Commission. Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF MEMBERS WHO HAVE SERVED ON CITY ADVISORY COMMISSIONS I The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. I MAYORAL APPOINTMENT. HOC COMMUNICATIONS TASK FORCE 01/08/96 -6- A motion by Councilmember Mann and seconded by Councilmember Carmody to appoint Colleen Boyce to the Ad Hoc Communications Task Force passed unanimously. SELECTING PRESIDING OFFICERS-MAYOR PRO TEM AND ACTING MAYOR PRO TEM A motion by Councilmember Mann and seconded by Councilmember Carmody to appoint member Debra Hilstrom as Mayor Pro Tem passed unanimously. A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to appoint member Kristen Mann as Acting Mayor Pro Tem passed unanimously. DESIGNATE COUNCIL LIAISONS TO CITY ADVISORY COMMISSIONS A motion by Councilmember Hilstrom and seconded by Councilmember Carmody to designate Council liaisons to City advisory commissions as follows passed unanimously: Financial Councilmember Kathleen Carmody Housing Councilmember Kathleen Carmody Human Rights and Resources Councilmember Debra Hilstrom Park and Recreation Councilmember Kristen Mann Crime Prevention Councilmember Kristen Mann Drug Task Force Councilmember Kristen Mann AMM Representative Councilmember Debra Hilstrom NMMA Representative Mayor Myrna Kragness LMC Representative Mayor Myrna Kragness MAYORAL REAPPOINTMENTS OF CITY ADVISORY COMMISSIONERS WHOSE TERMS HAVE EXPIRED Councilmember Hilstrom requested information be provided to Council in the future regarding attendance of respective commission members. A motion by Councilmember Mann and seconded by Councilmember Hilstrom to reappoint City advisory commissioners whose terms have expired passed unanimously as follows: Financial Commission: Jay Hruska Lawrence Peterson Housing Commission: Todd Cannon Lloyd Deuel Amy Gonyea Human Rights and Resources Commission: Rhonda Braziel Wayde Lerbs Park and Recreation Commission: Art Mead Don Peterson Jill Schendel 01/08/96 -7- Planning Commission: Donald Booth Mark Holmes Kathryn Palm There are openings on commissions as follows: Housing Commission - 2 openings Human Rights and Resources Commission - 2 openings Northwest Hennepin Human Services Council Advisory Commission - 1 opening Charter Commission - 1 opening Councilmember Carmody inquired about potential approval at the next Council meeting of prospective applicants for those commissions which have openings. The City Manager saw no problem with this given completion of appropriate paperwork is in order. RESOLUTION NO.96 -10 Member Debra Hilstrom introduced the following resolution and moved its adoption: RESOLUTION DECLARING COMMITMENT TO THE BROOKLYN CENTER CITY CHARTER, PLEDGING FAIR TREATMENT OF EMPLOYEES, DECLARING AGAINST CONFLICTS OF INTEREST AND MISUSE OF POSITIONS The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. APPROVAL OF 1996 CAPITAL IMPROVEMENT PROGRAM (CIP) The City Manager gave a brief introduction regarding the approval of the CIP at hand. No discussion ensued. RESOLUTION NO. 96-13 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION APPROVING THE 1996 CAPITAL IMPROVEMENT PROGRAM I The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. RESOLUTION AUTHORIZING PROJECT PEACE JOINT POWERS AGREEMENT PROVIDING SERVICES RELATING TO DOMESTIC ABUSE INTERVENTION Councilmember Hilstrom noted previous discussion of Council and respective decision to examine the Project Peace program in 1996 and other available options /resources for use during the 1997 fiscal year, and expressed a desire to see this included in the resolution at hand. 01/08/96 -8- Councilmember Carmody suggested Council approve the resolution at hand as written and propose a separate motion in the form of action for Council to consider during 1996. RESOLUTION NO.96 -11 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING PROJECT PEACE JOINT POWERS AGREEMENT PROVIDING SERVICES RELATING TO DOMESTIC ABUSE INTERVENTION The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. A motion by Councilmember Hilstrom and seconded by Councilmember Mann to examine the Project Peace program in 1996 and other available options /resources for use during the 1997 fiscal year passed unanimously. DISCUSSION OF COUNCIL TOURS OF CITY FIRE STATIONS, CITY HALL AND COMMUNITY CENTER The City Manager suggested Council schedule individual tours of the City fire stations, City Hall, and Community Center. Council members agreed and will schedule tours through the City Manager and complete them by February 1, 1996. SET DATE FOR CITY COUNCIL INFORMAL DISCUSSION WITH CITY MANAGER Council will meet informally with the City Manager on Saturday, January 20, 1996 at 9 a.m. DISCUSS SETTING COUNCIL WORKSHOP IN APRIL WITH FACILITATOR Councilmember Mann inquired the purpose of such a workshop session. The City Manager responded the workshop would address the process of setting goals. A second follow -up session could then be scheduled to address prioritization of goals. Council was in agreement to such workshops. The City Manager will contact the workshop facilitator regarding dates /times and inform Council accordingly so that a date /time can be established. RESOLUTION CONSENTING TO CONVEYANCE OF REAL PROPERTY The City Manager reviewed the resolution at hand which pertains to the open space easement at 7240 Brooklyn Boulevard. RESOLUTION NO.96 -12 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION CONSENTING TO CONVEYANCE OF REAL PROPERTY 01/08/96 -9- The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. _ITEMS REMOVED FROM THE CONSENT AGENDA I MINUTES OF THE DECEMBER 18,1995-SPECIAL SESSION A motion by Councilmember Hilstrom and seconded by Councilmember Carmody to table approval of the December 18, 1995- Special Session minutes pending review of the meeting's video to determine if a two -part motion was made under Project Peace on page three to reflect that Council would approve funding for 1996 with the provision that alternative methods of funding be looked at for 1997. ADJOURNMENT A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to adjourn the meeting at 7:28 p.m. passed unanimously. City Clerk Mayor Recorded and transcribed by: Connie Beckman Timesaver Off Site Secretarial I i I 01/08/96 _10- MEMORANDUM Date: January 17, 1996 To: Michael J. McCauley, City Manager From: Nancy Gohman, Assistant City Manager /Personnel Coordinator Subject: Resolution Acknowledging and Congratulating Gary Carlson as the Winner of the City of Brooklyn Center 1995 Photo Contest Recently, the City of Brooklyn Center held its First Annual Photo Contest, and judging took place on December 11, 1995. The City received eight contest entries and Gary Carlson's entries, "Rainbow Over Earle Brown Farm" and "Mallards of Palmer Lake" were chosen first place and runner -up winners, respectively. The photo contest theme was, "A Center of Recreation and Beauty, and photos were ranked in four categories: creativity/uniqueness, composition, fitting the theme, and photo quality. Representatives from the Brooklyn Center Sun -Post and Cable 12 news were asked to judge the photo contest. The accompanying resolution congratulates and thanks Mr. Carlson for his winning entries. Staff recommends approval of Resolution Acknowledging and Congratulating Gary Carlson as the Winner of the City of Brooklyn Center 1995 Photo Contest. its adoption: Member introduced the following resolution and moved RESOLUTION NO. RESOLUTION ACKNOWLEDGING AND CONGRATULATING GARY CARLSON AS THE WINNER OF THE CITY OF BROOKLYN CENTER 1995 PHOTO CONTEST WHEREAS, the City of Brooklyn Center sponsored its First Annual Photo Contest with contest judging having taken place on December 11, 1995; and WHEREAS, contest entrants were requested to submit photos that highlighted the theme, "A Center of Recreation and Beauty"; and WHEREAS, the City received eight entries in its First Annual Photo Contest; and WHEREAS, Gary Carlson of Brooklyn Center was chosen first place winner of the First Annual Photo Contest with his entry entitled, "Rainbow Over Earle Brown Farm ", and was also chosen runner -up winner with his entry entitled, "Mallards of Palmer Lake ". NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that: 1. Gary Carlson's contribution to the City of Brooklyn Center's First Annual Photo Contest is gratefully accepted and acknowledged, and Mr. Carlson is hereby congratulated for his first place and runner -up entries. 2. All other contest entrants are hereby acknowledged for their contributions. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. MEMORANDUM DATE: January 16, 1996 TO: Michael McCauley, City Manager FROM: Scott Brink, City Engineer A SUBJECT: Resolution Approving Change Order No. 1, Improvement Project Nos. 1995 -07, 08 and 09, Contract 1995 -B, Woodbine Area Street, Storm Drainage, and Utility Improvements The following is a summary of the change order items as shown on the attached sheet: Change orders of this nature are typical of these types of improvement projects and were considered as a contingency in the original project feasibility estimates. Item Nos. 1.5.11 & 15 (Sanitary sewer problem services that were brought to our attention during construction) These sanitary sewer items required field changes that were unknown at the time of plan preparation. Total amount $2,486.32. Item Nos. 2,6.8.9 & 16 Items 2 .6.8 . ( & 6 were valve replacements that were leaking at the time of exposure. Items 8, 9 & 16 are self explanatory.) These watermain items required field changes due to existing conditions at the time of construction. Total amount $3,375.89. Item No. 7 (This street design field change occurred during construction. Driveway slopes made intersection drainage improvements more difficult than expected and field "tweaking' was required. Total amount $4,842.37.) Item Nos. 12.13,14 & 17 ( An oversight during the specification process omitted the use of Rip -rap, cable concrete and filter blankets for erosion control. Total amount $ 9,209.00.) Item Nos. 3.4 (Item 3 required CB relocation due to conflict with proposed driveway relocation. Item 4 required relocation of these CB due to conflict of grades with existing Brooklyn Park watermain on 73rd Avenue. Total amount $1,123.27.) Item No. 18 (It was determined at the time of exposing and inspecting the first hydrant valve that all hydrant valves would be replaced due to the condition of the existing units. This type of evaluation is difficult to make prior to construction because the valves must be excavated to be inspected. Corrosion of the body and bolts. Total amount $7,738.50.) Total amount of this change order is $28.775.35 which is two percent of the contract. With the addition of Change Order No. 1, the estimated project total amount of $1,483,340.92 remains eight percent, or about $116,000 less than the approved contract plus contingencies. CONTRACT 1995 -B E]ENWROJEC RWOODBINE195aW IMPROVEMENT PROJECT NOS. 1995 -07,08 & 09 THOMAS & SONS, INC RECEIVED INVOICES SERIES 952100 CHANGE ORDER NO. 1 ITEM NO. DATE INVOICE NO, AMOUNT DESCRIPTION AUTHORIZED Ci code DENIED AMOUNT DUE RUNNING THOMAS & SONS BALANCE 1 7/14195 952101 $229.79 Re -dig mislocated sewer fine Dave A 199509 $ 229.79 $ 229.79 2 7/27/95 952102 $304.59 Repair leaking valve, Woodbine Mark H. Dave A 199509 $ 304.59 $ 534.38 & Halifax 3 7127/95 952103 $685.35 Relocate CB ISA an Halifax Dave A., Gary 1995 -08 $ 685.35 $ 1,219.73 4 6/4/95 952104 $437.92 Revise storm MHCB7A & MHCBIOA Dave A. 1995 -08 $ 437.92 $ 1,657.65 5 8/4/95 952105 $79.75 Rust knocked loose in toilet ballcock Dave A 199509 $ 79.75 $ 1,737.40 6 814/95 952106 $809.36 Remove and replace gate valve 199509 73rd & Grimes Mark H. Dave A. $ 809.38 $ 2,546.76 7 &10195 952107 $4,642.37 Reconfigure storm sewer, add 15" pipe 1995 -08 $ 4,842.37 $ 7,389.13 2- CB, 1 MH, Street grades had to change Dave A Kyle & WoodbineI. 8 8/25/95 952106 $478.87 Relocate water service at 4406 71 st In Dave A 1995 -09 $ 478.87 $ 7,866.00 acquired easement area to change street alignment 9 977/95 952109 $1,338.45 Installation of new 6" valve on existing Dave A 1995 -09 $ 1,338.45 $ 9,206.45 at Pond B 10 9f7/95 952110 $11,926.75 Bill for Mlnnegasco non-performance Denied 11 9/15195 952111 $1, 914.56 Excavate sewer servic at 7200 Noble Dave A 1995 -09 $ 1,914.56 $ 11,121.01 12 9/15/95 952112 $ 5,828.83 Cable concrete for ponds A & 8 Dave A 1995 -D8 $ 5,828.83 $ 16,949.84 13 9126/95 952113 $ 642.27 Rip rap storm sewer Dave A 1995 -08 $ 642.27 $ 17,592.11 14 9118195 952114 $ 832.15 Set cable concrete and riprap at B Dave A 199506 $ 632.15 S 18,424.26 15 10/6/95 952114(952115) $ 262.22 Locate sanitary 7230 Lee Gary G. 199509 $ 262.22 $ 18,686.48 16 10/16/95 952115(952116) $ 444.62 Install Hydrant Extension Dave A 1995 -09 $ 444.62 $ 19,131.10 17 10/20/95 Central Landscape $ 1,905.75 Install berm & fiber blanket (Ind. 10%) Dave A. 1995 -08 $ 1,905.75 $ 21,036.85 18 11111/95 952117 $ 7,738.50 insta8 21 gate valves at misc. locations Dave A, Mark H. 1995 -09 $ 7,738.50 $ 28,775.35 TOTAL PAID - CHANGE ORDER NO. 1 (199508, $15,174.64) (199509 (San. $2,486.32), (water $11,114.39) = $13,500.71) $ 28,775.35 Page i Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING CHANGE ORDER #1, IMPROVEMENT PROJECT NOS. 1995- 07, 08 AND 09, CONTRACT 1995 -B, WOODBINE AREA STREET, STORM DRAINAGE AND UTILITY IMPROVEMENTS WHEREAS, due to conditions unknown at the time of plan preparation, the items shown on attached Change Order #1 have been completed by Thomas & Sons Construction. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. Change Order #1 is hereby approved. 2. The work completed under said contract is accepted and approved according to the following schedule: As Amended As Amended Estimated Project Costs Per Low Bid Change Order #1 Contract $1,454,565.57 $1,454,565.57 Contingency (10 %) 145,456.56 (8 %) 116,681.21 Change Order #1 — (2 %) 28.775.35 Sub -Total Construction $1,600,022.13 1,600,022.13 Admin, Engr. & Legal (13 %) 208.002.88 208.002.88 Est. Total Project Cost $1,808,025.01 $1,808,025.01 As Amended As Amended Estimated Project Revenues Per Low Bid Change Order #1 Special Assessments $589,500.00 $589,500.00 G.O. Bonds 744,813.96 727,312.56 MSA (State Aid) 75,740.05 75,740.05 Storm Drainage Utility Fund 202,618.00 217,792.64 Public Utility Fund $195.353.00 $ 197.652.37 Sanitary 145,300.00 142,624.98 Water 60,053.00 55,027.39 Total Est. Project Revenue $1,808,025.01 $1,808,025.01 RESOLUTION NO. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. MEMORANDUM DATE: January 16, 1996 TO: Michael McCauley, City Manager FROM: Scott Brink, City Engineer. SUBJECT: Resolution Establishing Improvement Project No. 1996 -11, Reforestation of 1994 and 1995 Street Improvement Project Areas, Ordering Preparation of Plans and Specifications and Authorizing Advertisement for Bids As part of the following improvement projects, funds were included for the reforestation of any tree removed due to the reconstruction process: Improvement Project Nos. 1994-01 & 02, James,Knox and 54th Avenues Improvement Project Nos. 1994 -11& 12, Northwest. Area Improvement Project Nos. 1994 -05 & 06, Humboldt Avenue Improvement Project Nos. 1995 -07, 08 & 09, Woodbine Area A resolution is attached which will establish this improvement project, order preparation of plans and specifications and authorize advertisement for bids. Funding for these tree replacements was set aside when financing for the respective projects was established. This funding was allocated in the same manner as street improvements, that is, 35 percent from total special assessments collected, and 65 percent from GO bond proceeds. The estimated total project cost is $33,400.00. This amount is within the original budgeted amount of $50,000.00. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1996 -11, REFORESTATION OF 1994 AND 1995 STREET IMPROVEMENT PROJECT AREAS, ORDERING PREPARATION OF PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS WHEREAS, Improvement Project Nos. 1994 -01 & 02, James, Knox and 54th Avenues, and Improvement Project Nos. 1994 -11 & 12, Northwest Area, and Improvement Project No. 1994 -05 & 06, Humboldt Avenue, and Improvement Project Nos. 1995 -07, 08 & 09 provided for the reforestation of those trees removed due to construction; and WHEREAS, the City Engineer has determined the extent of these replacements; and WHEREAS, the City reasonably expects to reimburse itself for such expenditures from the proceeds of the Special Assessment Fund for the respective Improvement Projects. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. Improvement Project No. 1996 -11, Reforestation of 1994 & 1995 Improvement Project Areas is hereby established. 2. Staff is hereby authorized and directed to prepare plans and specifications and advertisement for bids for Improvement Project No. 1996 -11. . 3. The estimated project costs are established as follows: Project Area Knox/James Northwest Humboldt Woodbine Total 1996 -11 Contract $1,400 $1,400 $700 $25,700 $29,200 Contingency $140 $140 $70 $2,550 $2,900 (10 %) Subtotal $1,540 $1,540 $770 $28,250 $32,100 Construction Eng, Legal, $60 $60 $30 $1,150 $1,300 Admin. (4 %) Total $1,600 $1,600 $800 $29,400 $33,400 Estimated Project Cost RESOLUTION NO. 4. The estimated project funding sources are established as follows: Improvement No. 1994-01,02 1994 -11,12 1994-05,06 1995-07,08 & 09 Project Area Knox/James Northwest Humboldt Woodbine Special $560 $560 $280 $10,300 Assessments (35 %) GO Bonds (65 %) $1,040 $1,040 $520 $19,100 Total $1,600 $1,600 $800 $29,400 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. TO: MICHAEL McCAULEY CITY MANAGER FROM: RON BOMAN FIRE F HI C E DATE: JANUARY 17, 1996 SUBJECT: REQUEST TO RECEIVE COUNCIL APPROVAL TO ADVERTISE FOR BIDS FOR OUR RESCUE TRUCK MID - PUMPER A committee of members of the Fire Department has met over the past 2 months and put together specification for a 4 door rescue truck with 500 GPM pumper, this unit is to replace our 20 old rescue truck. This unit was approved in the 1996 Fire Department Budget I have inclosed a copy of the truck specification. 1 am recommending that we open bids for this unit on February 22, at 11:00 AM. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING SPECIFICATION AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR PURCHASE OF ONE (1) RESCUE FIRE TRUCK BE IT RESOLVED BY THE CITY COUNCIL OF THE City of Brooklyn Center that the specifications for the purchase of one (1) rescue fire truck are hereby approved. NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise for and receive bids for the purchase of one (1) fire rescue truck on accordance with said specifications. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. NOTICE FOR BIDS Sealed bids for furnishing F.O.B. City of Brooklyn Center Minnesota, One 4 Door Rescue Truck, 500 GPM PTO pump with 400 gallon tank, built in accordance with these specifications. The Trade -in is a 1976 GMC Emergency One Mini Pumper with a built in foam system, 5000 watt generator, and telescoping lights, this unit has a gas engine and manual transmission. This Trade -in can be seen by contacting the Fire Chief at 612- 569 -3360. Your bid price must show total cost of the new apparatus less the amount allowed for the trade -in of the 1976 GMC Mini Pumper. The City reserves the right to sell this truck up until the new apparatus is delivered to the City. Plans and specifications are on file with the City Clerk of the City of Brooklyn Center, County of Hennepin, State of Minnesota. Bids will be received at City Hall 6301 Shingle Creek Parkway until 11 February 22 1996 at which time and place bills will be opened and considered INTENT OF SPECIFICATIONS: These specifications are intended to describe the type, size and quality of the apparatus desired. Bids will be considered on equipment complying substantially with the specifications, provided that each deviation is stated and the substitution described, including technical data when applicable, and the Fire Chief has been consulted before bid opening. The City shall make the determination of substantial compliance. Bids must be accompanied by a Certified Check, Bidders Bond, or Cash in an amount at least equal to 5% of the amount bid and made payable in favor of the City of Brooklyn Center, as liquidated damages in the event the bidder fails to enter into or complete the Contract for equipment accepted. The outside of the sealed envelope must be properly marked "BID ON FIRE APPARATUS. Bids to be on the basis of payment for chassis when delivered to apparatus builder and final payment for the balance to be made upon delivery of apparatus to City of Brooklyn Center in acceptance in accordance with the specifications for this apparatus. No bid may be withdrawn for a period of thirty (30) days after the bid closing date without the consent of the City Council. The City Council reserves the right to reject any and all bids and to accept the bid it feels is in the best interest of the City of Brooklyn Center. Bidders must supply to the City a Certificate of Insurance which must show proof of workman compensation coverage. By order of the City Council City Clerk Sharon Knutson MEMORANDUM Date: January 16, 1996 To: Michael McCauley, City Manager Y Y g ✓� From: David Peterson, Public Works Superintendent Subject: Capital Outlay Resolution The follow authorized equipment in the 1996 Central garage budget will be purchased through the Hennepin County Cooperative Program. 1 - 1Ton Pick -up Truck Superior Ford $24,804.91 1 - 1/4 Ton Pick -up Truck Superior Ford $11,914.15 1 - 1/2 Ton Pick -up Truck McKay Dodge $13,987.86 1 - 17on Pick -up Truck (4x4) McKay Dodge $23,793.75 The following authorized equipment will be purchased through the Minnesota State Cooperative Program. 1 - 5Ton Flatbed Truck Boyer Ford Trucks $46,017.19 1 - 5Ton Single Axle Dump Truck Boyer Ford Trucks $46,619.31 The County and State "bids" are for trucks only, the accessories such as plows, sanders, dump boxes are purchased separately. We received two written quotes on the following: 1 - Champion 15HP Air compressor Kruge -Air, Inc $14,894.81 Duplex 30HP -Model #HPL15D -25 1 - Champion 15HP Air compressor T &T Maintenance Inc $16,480.14 Duplex 30 HP -Model #HPL15D -25 its adoption: Member introduced the following resolution and moved RESOLUTION NO. RESOLUTION AUTHORIZING THE PURCHASE OF SIX (6) PUBLIC WORKS VEHICLES AND O (1) AIR COMPRESSO R WHEREAS, appropriations were approved in the central garage internal service fund for public works as follows: one (1) 1 ton crew cab truck - $31,320; one (1) 1/4 ton pick -up truck - $15,640; one (1) 1 /2 ton pick -up truck - $15,000 one (1) 1 ton truck.with dump box - $28,640; one (1) 5 ton flatbed truck - $77,000; one (1) 5 ton dump truck - $82,640; one (1) air compressor - $14,900; and WHEREAS, it is possible for the City of Brooklyn Center to participate in the Hennepin County Cooperative Purchasing Program for the purchase of the following; one (1) 1 ton pick -up truck (crew cab) Superior Ford $24,804.91 one (1) 1/4 ton pick -up truck Superior Ford $11,914.15 one (1) 1 /z ton pick -up truck McKay Dodge $13,987.86 one (1) 1 ton pick -up truck (4x4) McKay Dodge $23,793.75 WHEREAS, it is possible for the City of Brooklyn Center to participate in the State of Minnesota Purchasing Contract for the purchase of the following: one (1) 5 ton flatbed truck and sander Boyer Ford Trucks $46,017.59 one (1) 5 ton single axle dump truck Boyer Ford Trucks $46,619.31 WHEREAS, the County and State purchasing contracts are for vehicles only, the equipment and accessories such as plows, sanders, dump boxes, etc. are needed to equip these vehicles at a cost not to exceed appropriated monies for said vehicles; WHEREAS, two written quotes were received for an air compressor, the lower bid was from Kruge -Air, Inc. for the amount of $14,894.81. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Brooklyn Center that the purchase of the above listed items are hereby approved. RESOLUTION NO. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the followin g g voted against the same: whereupon said resolution was declared duly passed and adopted. TO: MICHAEL McCAULEY CITY MANAGER FROM: RON BOMAN FIRE CHIEF DATE: JANUARY 17, 1996 SUBJECT: REQUEST TO RECEIVE COUNCIL APPROVAL TO PURCHASE 40 FIRE HELMETS I have requested and received 2 written quotes for.the purchase of Carins Kevlar fire helmets, these were approved in my 1996 fire department budget. I listed below the two quotes I received. Danko Emergency Equipment Helmet & Shield @ $241 per helmet. 40 Helmets & Shields @ 241 ea. $9,640 Front Line Plus Helmet & Shield @ 218.50 per helmet. 40 Helmets & Shields @ $218.50 ea. $8,740 I am recommending that we accept the low bid of Front Line Plus. 01/03/96 15:56 6128208062 DANKO EMERGENCY 01 HARRY M. HIIMMEC AOVERTISINO CO. - 9CRIF)1•)ER,N£ 09057. 29VI f•ON Z MIMI EMERGENCY EQUIPMENT CO. No. Q DISTRIBUTORS OF U 115 S. Asm -- P.O. Sox 248 - Swou, NE 68664.0248 — 800 - 228 - 9014 -• FAX 402 -568 -2279 FIRE APPARATUS 1 7A2 DVVAII STREET — SAUNA. KS 67401 — 800-541-9111 -- a 913- 826 -9122 8 FIRE /RESCUE )) 1631 E. 79" SIRICT, SUITE 140 -- MINNtAFOLI), MN 55425 -- 800- 248.9014 — FAA: 612 -858 -9050 EQUIP S T O r CU +TUMfRY :QUE STED B Y: CSCSY Ou oTED eT tt _ NT O DATE — PHONE ❑ MAIL F SHIPVIA SMiDPtNG ^— _ _O pal FAX lAmilryl ACCPT. P ARTN UMB ER OE3 CRIPT I 0N PRICE A)AOUNT - 1 I LAMS NFT 30 DAYS: GUOTAl ION GU C� .FOR 30 OAYS. ESS SPtCIFICD FOR GAYS. �.At r s I A: 1 4FREA QUO TATION WILL JL _ D 9Y ACTU % OF INC REASC - A�•ruv�ro naTE T VLMUAL PLEASE REFER TO THIS ay � 1 TctlnL OUOTATION NUMBER ON YOUR PURCHASE ORDER AND INQUIR(ES. Ui1 �r,I U•� 111) OFFICE COPY FROM FROtlT LINE PLUS FIRE S RESCUE PHONE NO. 612 290 3000 Pei 0 - 0 -X01 �U Front L ina Ph Ic FirA & Rescue A004 Aetna Ave, N.E. Monticello, Mp bbJb2 PRRk- f PLEASC INDI(SAit IME ADOVC NutADCn WHEN ORDCRI / 3 TO I roc k'L ! �� ✓ ! / � cJ � �.. �,(� .nr s7.�n. nwrc 9wL£4oFaanprl I�Sa®o�pt+ii4gi <r> 9'i12 ° <8.4�Y F TERMS DESCRIPTION PRIC O G 3 I rhS U 4 C / s /c:- T / PL• /jlr. -��s �_C:� I f_ �A r - l`I Ue.r / / 7 j�lrt Nd> eK' Qll ��l sr -�s eY 17 s- cam, tv rFtl-i r7rls h Xe e 5' fvi ' � (• i 4 J !Gf ' I Wt AME PLEASE TO OUOMIT TI IC AOOVC OUOTAII FOR VIN IR r.nNSIUtRATION. 6M OULD YOU PLACF, AN OROEn, St ASSU"14) IT WILL RECErvC OUn OnOYPT A OUOTAIION IS SUBJECT TO THE CLiNUI ITUNS PRINTED ON REVCrtDC Dine, AND IS VAUD LOO —DAVs. THEREAFTER IT IS SULUtUI r0 GMANCE wInIOOT 1. $v r 1 n —. ,rrFarFn — DATE SIGN AND KtIUHN YELLOW ACCP-PTAHCE COPY WI IEN OR6EA ►NC:. 0 its adoption: Member introduced the following resolution and moved RESOLUTION NO. RESOLUTION ACCEPTING QUOTE AND AUTHORIZING THE PURCHASE OF FORTY (40) FIRE HELMETS & SHIELDS WHEREAS, an appropriation was approved in the 1996 fire department capital outlay budget for the purchase of forty (40) fire helmets and shields in the amount of $16,000; and WHEREAS, two written quotes were received as follows: Danko Emergency Equipment Helmet & Shield $9,640 Front Line Plus Helmet & Shield $8,740 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the purchase of forty (40) fire helmets and shields from Front Line Plus Helmet & Shield in the amount of $8,740 is hereby approved. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. I: City of Brooklyn Center The following companies /persons have applied for City licenses as noted. Each company /person has fulfilled the requirements of the City Ordinance governing respective licenses and submitted appropriate applications and paid proper fees. Licenses to be approved by the City Council on January 22, 1996: MECHANICAL SYSTEMS Harris Contracting Company 2300 Territorial Rd. Minnegasco 800 LaSalle Ave. RENTAL DWELLINGS Renewal: C. J. Schaber 5956 Beard Ave. N. David Zemke 6813 Noble Ave. N. Reuben and Diane Ristrom, Jr. 6821 Noble Ave. N. Robert Berglund 6835 Noble Ave. N. Lee Marwede 4700 -02 68th Ave. N. TOBACCO RELATED PRODUCTS Stummy's Cigar 6066 Shingle Creek Pkwy. TAXICAB United Cab Company Taxicab #28u General Approval: ILWLf Sharon Knutson, City Clerk Q MEMORANDUM Date: January 17, 1996 To: Michael J. McCauley, City Manager From: Brad Hoffman, Community Development Director Subject: Resolution Calling for a Public Hearing on a Proposal for the Issuance of Revenue Bonds to Finance a Multifamily Rental Housing Development (Presbyterian Homes Housing and Assisted Living, Inc. Project) Pursuant to Minnesota Law, and Authorizing the Publication of a Notice of the Hearing The resolution before the City Council on Monday evening calls for a public hearing on the issuance of a 501(c)(3) (nonprofit) tax- exempt housing bond to finance the purchase of the Earle Brown Commons apartment complex by Presbyterian Homes. The public hearing would be held on February 12, 1996, with a closing scheduled for February 29, 1996. Presbyterian Homes is seeking a tax- exempt bond issuance of approximately $4.8 million. The delinquent property taxes will be paid from the bond proceeds. Of the estimated $1.7 million in taxes due, about $1.5 million is owed to the TIF district. The balance of the monies will go to the current bond holders. Presbyterian Homes is a large nonprofit provider of senior housing. With Presbyterian Homes in an ownership position, the City receives assurances that the building remains a senior complex. Presbyterian Homes is also a financially sound organization, capable of maintaining the property as well as keeping current with the property taxes. At issue with Presbyterian Homes is the fact that they would qualify for a Title II property classification for the life of the district. A Title II classification would significantly reduce the property taxes paid. It would have a negative impact on the TIF district. Presbyterian Homes will not seek such a classification during the life of the TIF district. They have agreed that the bond documents will reflect that position as well as to an agreement filed as an encumbrance on the title. With the proposed ownership of the Earle Brown Commons, the property should be well - managed. It ends the City's involvement in the bankruptcy of the property. It is my recommendation that the Council pass the resolution setting the public hearing date. Again, the applicant will be assessed a $3,500 application fee as well as 1/8 of a point annually against the outstanding principal. its adoption: Member introduced the following resolution and moved RESOLUTION NO. RESOLUTION CALLING FOR A PUBLIC HEARING ON A PROPOSAL FOR A HOUSING FINANCE PROGRAM AND THE ISSUANCE OF REVENUE BONDS TO FINANCE AN ELDERLY HOUSING DEVELOPMENT (PRESBYTERIAN HOMES HOUSING AND ASSISTED LIVING, INC. PROJECT) PURSUANT TO MINNESOTA LAW, AND AUTHORIZING THE PUBLICATION OF A NOTICE OF THE HEARING WHEREAS, Minnesota Statutes Chapter 462C (the "Act "), confers upon cities the power to issue revenue bonds to finance multifamily housing developments within the boundaries of the city; and WHEREAS, the City Council of the City ofBrooklyn Center, Minnesota (the "City ") has received from Presbyterian Homes Housing and Assisted Living, Inc. (the "Developer"), a proposal that the City undertake a program to assist in financing a Project hereinafter described, through the issuance of revenue bonds or obligations (in one or more series) (the "Bonds ") pursuant to the Act; and WHEREAS, before proceeding with consideration of the request of the Developer it is necessary for the City to hold a public hearing on the housing finance program and proposal pursuant to the Act. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, as follows: 1. A public hearing on the housing finance program and proposal of the Developer will be held at the time and place set forth in the Notice of Public Hearing hereto attached. 2. The housing finance program and general nature of the proposal and an estimate of the principal amount of Bonds to be issued to finance the proposal are described in the attached form of Notice of Public Hearing. 3. A draft copy of the housing finance program with proposed forms of all attachments and exhibits is on file in the office of the City Manager. 4. The City Manager is hereby authorized and directed to cause notice of the hearing to be given one publication in the official newspaper of the City and also in a newspaper of general circulation available in the City, not less than 15 days nor more than 30 days prior to the date fined for the hearing, substantially in the form of the attached Notice of Public Hearing. RESOLUTION NO. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. NOTICE OF PUBLIC HEARING ON A PROPOSAL FOR A HOUSING FINANCE PROGRAM AND THE ISSUANCE OF REVENUE BONDS TO FINANCE AN ELDERLY HOUSING DEVELOPMENT (PRESBYTERIAN HOMES HOUSING AND ASSISTED LIVING, INC. PROJECT) NOTICE IS HEREBY GIVEN that the City Council of the City of Brooklyn Center, Minnesota, will meet on Monday, February 12, 1996, in the City Council Chambers at the Brooklyn Center City Hall, 6301 Shingle Creek Parkway, in the City of Brooklyn Center, Minnesota, at 7:00 p.m. or as soon thereafter as the matter may be heard to consider the housing finance program of the City and the proposal of the Presbyterian Homes Housing and Assisted Living, Inc. (the "Developer ") that the City undertake a housing finance program to finance the Project hereinafter described, pursuant to Minnesota Statutes Chapter 462C, by the issuance of revenue obligations. Description of the Project The project consists of the acquisition of an elderly housing development known as Earle Brown Commons, consisting of 140 rental units located at 6100 Summit Drive North Brookl Center. The Project will be owned and operated by the Developer. The maximum aggregate estimated principal amount of bonds or other obligations to be issued to finance the Project � ct pursuant to the housing finance program will be $4,800,000. Subsequent to approval of the housing finance program, the City may issue revenue bonds to finance the housing finance program. Said bonds or other obligations, as and when issued, will not constitute a charge, lien or encumbrance upon any property of the City, or its Housing and Redevelopment Authority, except the Project and the revenues to be derived from the Project. Such bonds or obligations will not be a charge against the City's general credit or taxing powers but are payable from sums to be paid by the Developer pursuant to a revenue agreement. Further information concerning the housing finance program and the Project may be obtained from the City Manager during normal business hours. At the time and place fixed for the public hearing, the City Council of the City will give all persons who appear at the hearing an opportunity to express their views with respect to the housing finance program and proposal. Written comments will be considered if submitted at the above City office on or before the date of the hearing. Dated: January 22, 1996. BY ORDER OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER, MINNESOTA By. Its City Manager 5h MEMORANDUM TO: Michael J. McCauley, City Manager FROM: Sharon Knutson, City Clerk DATE: January 18, 1996 SUBJECT: Mayoral Appointment for Representative to Serve on Northwest Hennepin Human Services Council Advisory Commission The Northwest Hennepin Human Services Council (NWHHSC) is a human services planning and coordinating agency serving the cities of Brooklyn Center, Brooklyn Park, Champlin, Corcoran, Crystal, Dayton, Golden Valley, Hanover, Hassan, New Hope, Maple Grove, Osseo, Plymouth, Robbinsdale, and Rogers since 1972. The NWHHSC Advisory Commission is composed of two citizen representatives from each member city appointed for two -year terms by their respective City Council. In November 1995 Beverly awrence resigned m h y g from the Commission. The following process for filling commission vacancies was approved by the City Council at its March 27, 1995, meeting: Vacancies in the Commission shall be filled by Mayoral appointment with majority consent of the City Council. The procedure for filling Commission vacancies is as follows: 1. Notices of vacancies shall be posted for 30 days before any official City Council action is taken; 2. Vacancies shall be announced in the City's official newspaper; 3. Notices of vacancies shall be sent to all members of standing advisory commissions; 4. Applications for Commission membership must be obtained in the City Clerk's office and must be submitted in writing to the City Clerk; 5. The City Clerk shall forward copies of the applications to the Mayor and City Council; 6. The Mayor shall identify and include the nominee's application form in the City Council agenda materials for the City Council meeting at which the nominee is presented; Memorandum to Michael J. McCauley Page 2 January 18, 1996 7. The City Council, by majority vote, may approve an appointment at the City Council meeting at which the nominee is presented. Notice of vacancy on the NWHHSC Advisory Commission was published in the December 13, 1995, Brooklyn Center Sun -Post and was posted at City Hall and Community Center and aired on Cable Channel 37 from December 6, 1995, through January 5, 1996. Letters were sent to those persons who previously had submitted an application for appointment to a Brooklyn Center advisory commission informing them of the vacancy on the NWHHSC Advisory Commission and encouraging them to call Sharon Knutson if they were interested in obtaining and application and more information. Notices were also sent to all current advisory commission members. Attached for City Council members only are the applications received to date as follows: Bonnie Jude 6103 Xerxes Avenue North Marcia Mehlhaff 6924 Morgan Avenue North Jonathan Stein 1707 69th Avenue North, #334 Mayor Kragness has indicated she will identify her nomination at the Council work session on Saturday, January 20, 1996. Letters were sent to each applicant informing them that their application for appointment would be considered at the January 22, 1996, Council meeting and they were invited to attend. Recommended Council Action: Appoint one member to serve on the Northwest Hennepin Human Services Council Advisory Commission for a two -year term to expire December 31, 1997. Update on Vacancies on Housing Commission and Human Rights and Resources Commission Currently there are two vacancies on both the Housing Commission and the Human Rights and Resources Commission. Applications are being taken through Thursday, January 25, 1996. Copies of these applications will be distributed to Councilmembers on January 26, and this item will be placed on the Council agenda for the first meeting in February. VOLUNTEER OPPORTUNITY BROOKLYN CENTER REPRESENTATIVE FOR NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL ADVISORY COMMISSION The City of Brooklyn Center is looking for a Brooklyn Center resident who has an interest in human services issues and would be willing to serve as a municipal representative to the Northwest Hennepin Human Services Council Advisory Commission. The Northwest Hennepin Human Services Council is a human services planning and coordinating agency serving the cities of Brooklyn Center, Brooklyn Park, Champlin, Corcoran, Crystal, Dayton, Golden Valley, Hanover, Hassan, New Hope, Maple Grove, Osseo, Plymouth, Robbinsdale, and Rogers since 1972. The goals of the Council are to improve access to human services for area residents, raise awareness of human service needs, and coordinate and assist in planning for needed human services in the community. The Advisory Commission is composed of citizen representatives appointed for two -year terms by their respective City Council. As an Advisory Commissioner, representatives are asked to attend one Advisory Commission meeting per month and serve on one Commission committee or task force during the year. Issues addressed during these meetings span a broad range of human service topics including drug and alcohol abuse, child care, physical and sexual abuse, emergency services, mental health needs, and senior services. An applicant's previous experience in human service programs is helpful, but not required. The most important quality is a sincere concern for human service needs in the community. Because the Advisory Commission is a citizen body, members come from all walks of life. Appointment to the Advisory Commission will be made by the Brooklyn Center City Council. If you are interested in volunteering for this position or would like to obtain additional information, please call City Clerk Sharon Knutson at 569 -3300. APPLICATION DEADLINE IS FRIDAY, JANUARY 5, 1996. [Posted at Brooklyn Center City Hall December 6, 1995] [Published in the Brooklyn Center Sun -Post December 13, 1995] Fe. MEMORANDUM DATE: January 16, 1996 TO: • Michael McCauley, City Manager FROM: Jim Glasoe, Public Services Coordinator 1 SUBJECT: Resolution Establishing Assessment Rates for treet Improvement Projects in Residential Areas in 1996 In accordance with the City's Special Assessment Policy, the City Council annually establishes assessment rates for street improvement projects. It is the intent of the Council that special assessments are levied against any property that can be deemed to benefit from such an improvement. Assessments for residential properties are made on a unit basis which applies to all single family residential properties benefitting from any street improvement project that year, and are intended to represent a specific portion of the average cost of reconstructing a typical residential street. Assessments for non- residential or multiple family residential projects are computed separately for each project. In 1995, the Council adopted a unit rate for street reconstruction of $1,700 per parcel that provided for an average 35 percent of the project cost to be assessed. At that time, Council also, indicated a desire to examine raising the assessed portion from 35 to 40 percent. Acknowledging that a 5 percent increase might be too large an increase for a single year, Council proposed phasing in the increase over a few years. Staff recommends, the proposed street improvement assessment for 1996 be increased to 37 percent of the project cost to be assessed, with a per unit cost of $1,850 per parcel The Special Assessment Policy calls for storm drainage improvements to be assessed at the same percent of cost as the street improvement. However, it provides that the "cost" figure used be actual, rather than average. Based on the estimated cost of drainage improvements in the Orchard Lane East area, the 1996 storm drainage assessment at 37 percent would be $625 per parcel, compared to $825 in the 1995 Woodbine project area. The Woodbine assessment was higher mainly due to the need to construct two wet ponds for storm water treatment. Together, the street and storm drainage assessments proposed for 1996 for the Orchard Lane East project area total $2,475 which is only a 2 percent increase over the 1995 totals. The residential assessment rates for street reconstruction will apply to properties in R -1, R -2 or R -3 zoned districts. These rates will also be applied to parcels of property in other land use zones when such parcels (a) are being used as one - family or two - family residential sites at the time the assessment roll is levied; and (b) could not be subdivided under the then - existing Subdivision Ordinance. Land Use 1996 Assessment Rate R -1 zoned, used as one - family $1,850 per lot sites that cannot be subdivided R -2 zoned, or used as a two - family $24.67 per front foot sites that cannot be subdivided with a $1,850 per lot minimum R -3 zoned Assessable frontage x $24.67 Number of residential units The residential assessment rates for street reconstruction will not apply to R -4, R -5, R -6, or R -7 zoned districts. The assessment rates for street reconstruction for R -4, R -5, R -6, or R -7 zoned property will be based on an evaluation of the project cost and the project benefit for each project. For those properties zoned R1 or R2 having frontages on two or more streets, special assessments will be levied on only one of those frontages, at the owner's choice. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ESTABLISHING ASSESSMENT RATES FOR STREET IMPROVEMENT PROJECTS IN RESIDENTIAL AREAS IN 1996 WHEREAS, Resolution No. 85 -34 established residential assessment rates for street reconstruction projects; and WHEREAS, the residential assessment rate is annually reviewed and established by the City Council; and WHEREAS, the residential assessment rate should be adjusted annually to be effective January 1; and WHEREAS, the City Council has expressed a desire to increase the percentage of the project cost to be assessed from 35 to 40 percent; and WHEREAS, the City Council desires to phase in this increase over a period of years, and WHEREAS the proposed street assesment rate for 1996 is equivalent to 37 percent of an average project cost; and WHEREAS, the R-4, R -5, R -6 and R -7 zoned districts should be assessed based on an evaluation of project cost and project benefit. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. The residential assessment rates for street reconstruction shall apply to properties in R -1, R -2 or R -3 zoned districts. These rates shall also be applied to parcels of property in other land use zones when such parcels (a) are being used as one - family or two - family residential sites at the time the assessment roll is levied; and (b) could not be subdivided under the then- existing Subdivision Ordinance. 2. The residential rate for street reconstruction shall be adjusted annually to be effective January 1. 3. The residential assessment rates for street reconstruction effective January 1, 1996 shall be as follows: Resolution No. L and Use 1996 Assessment Rate R -1 zoned, used as one - family $1,850 per lot- Street site that cannot be subdivided R -2 zoned, or used as a two- family $24.67 per front foot site that cannot be subdivided with a $1,850 per lot minimum R -3 zoned Assessable frontage x $24.67 Number of residential units 4. The residential assessment rates for street reconstruction shall not apply to R-4, R -5, R -6, or R -7 zoned districts. The assessment rates for street reconstruction for R-4, R -5, R -6, or R -7 zoned property shall be based on an evaluation of the project cost and the project benefit for each project. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member, and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER SPECIAL ASSESSMENT POLICY TABLE OF CONTENTS SECTION I. GENERAL POLICIES ........ ............................... 1 A. Initiation of Public Improvement Projects ........................... 1 B. History ................... ............................... 1 C. Financing and Assessment Policies Applicable to all Types of Improvements .... 1 SECTION II. SURFACE IMPROVEMENTS ... ............................... 2 A. Standards for Surface Improvements ............................... 2 B. Assessment Formula for Surface Improvements ....................... 3 1. Residential Streets ...... ............................... 3 2. Municipal State Aid Streets ............................... 4 3. Alleys .............. ............................... 5 SECTION III. SUBSURFACE IMPROVEMENTS .............................. 5 A. Standards .. ............. 6 .. ............................... B. Water Mains 6 C. Sanitary Sewer ............. ............................... 7 D. Storm Drainage ............. ............................... 8 SECTION IV. ASSESSMENT STABILIZATION PROGRAM ....................... 9 A. Eligibility ................................................ 9 B. Calculation ................ ............................... 9 January 16, 1996 Page i SECTION I. GENERAL POLICIES A. Initiation of Public Improvement Projects Public improvement projects may be initiated by petition of affected property owners. Public improvements may also be initiated by the City Council when, in its judgment, such action is required. The Capital Improvements Program shall detail a program of street improvements based on Pavement Management Program data, street and utility maintenance records, Municipal State Aid Standards, and the Local Storm Water Management Plan. B. History In 1964, the Village Council approved a Special Assessment Policy which detailed matters regarding the financing of public improvements as the community developed. This Policy has been periodically amended, and related policies approved by separate resolution. In 1985, a substantial change in policy was approved by resolution, when the City abandoned residential assessments based on frontage to adopt a policy based on residence unit. This policy is intended to incorporate all policies related to improvement project financing. It is understood that this policy cannot anticipate every situation, and that certain circumstances may justify deviations from this policy. C. Financing and Assessment Policies Applicable to all Types of Improvements When an improvement is constructed which is of special benefit to properties within a definable area, it is the intent of the City Council that special assessments be levied against the benefitted properties within that area to the extent that the costs of such project can be deemed to benefit the properties. The following general principles shall be used as a basis of the City's assessment policy: 1. The "project cost" of an improvement shall be deemed to include the costs of all necessary construction work required to accomplish the improvement, plus engineering, legal, administrative, financing, and other contingent costs. 2. The "assessable cost" of an improvement shall be defined as being those costs which, in the opinion of the City Council, are attributable to the need for service in the area served by the improvement. Said "assessable cost" shall be equal to the "project cost" of the current project, minus any credit attributed to remaining useful life expectancy or to that part of the improvement deemed to benefit the community as a whole. January 16, 1996 Page 1 City of Brooklyn Center Special Assessment Policy 3. Terms of special assessments shall be as follows: a. Street improvements - 10 years b. Bituminous alley improvements - 10 years Concrete alley improvements - 20 years C. Water and sanitary sewer hookups and improvements - 10 years d. Storm sewer improvements - 10 years Interest is charged at a rate established by the City Council at the time of certification of the levy. SECTION H. SURFACE IMPROVEMENTS Surface improvements shall include grading and base construction, sidewalks, curb and gutter, surfacing, resurfacing, undergrounding overhead utilities, landscaping, beautification, and street lighting. A. Standards for Surface Improvements 1. Arterial streets —shall be of "9 ton" design, of adequate width to accommodate projected traffic volumes. Sidewalks shall be provided on both sides of all arterial streets unless specifically omitted by the City Council, and shall be of the width approved by the City Council. 2. Collector streets — (including commercial and industrial access streets) shall be of 7 ton" design, or "9 ton" design, based on anticipated usage, and shall normally be constructed in accordance with state aid standards. Sidewalks may be provided on one or both sides of all collector streets in accordance with the comprehensive plan and shall be at least 5 feet in width, unless otherwise approved by the Council. Wherever feasible, a boulevard at least 7 feet in width shall be provided, measured from the street face of curb to the street face of the sidewalk. 3. Residential streets —shall be of "5 ton" design, 30 feet in width, measured between faces of curbs or edge of street, unless otherwise approved by the Council. The Council n i may order the construction of sidewalks when such construction is warranted. 4. Alleys, in residential areas, shall be of "5 ton" design. Alleys shall be of bituminous construction unless drainage or other conditions require concrete. 5. Street lighting, when installed shall be installed in accordance with the Council's g e Co ct s g policy on street lighting. Mid -block lights may be installed when the length of one block from the centerline of one intersecting street to the next intersecting street exceeds 700 feet, or when it is determined that a special public safety benefit would January 16, 1996 Page 2 City of Brooklyn Center Special Assessment Policy accrue. B. Assessment Formula for Surface Improvements The assessments to be levied against properties within the benefitted areas shall be distributed to those properties on the basis of the following provisions: 1. Residential Streets a. For residential properties zoned Rl, the assessment to be applied against each non- subdividable property shall be a unit amount established annually by the City Council. Said assessment is intended to represent a specific proportion of the average cost of making a typical improvement, such as the average cost of reconstructing a typical block of residential street. For properties which may be legally subdividable into two or more lots, the assessment to be applied shall equal the maximum number of lots allowable times the unit assessment. The assessment shall be calculated as follows: 1. For reconstruction or resurfacing of a residential street, the average cost of a typical similar project shall be multiplied by the Council's designated proportion to be assessed. The total assessed shall be divided by the average number of lots to be assessed to determine the unit assessment. 2. Absent any other policy changes, such as an increase in the proportion of cost to be assessed, the unit assessment shall be adjusted annually to reflect cost of living increases as measured by the Construction Index. b. For residential properties zoned R2, the assessment shall be applied on a front foot basis, said unit being calculated as follows: The Rl unit assessment shall be divided by 75 feet, to determine the front foot rate. The minimum assessment for an R2 property shall be the R1 unit assessment. C. For residential properties zoned R3, the assessment shall be applied per unit on the following basis. The R2 front foot rate shall be multiplied by the total feet of frontage to determine the total benefit. The total benefit shall be divided by the total number of units in the development to determine the unit rate. d. For R4 to R7 properties, commercial, industrial, institutional, or special use properties, the benefits and resulting assessments shall be determined on an individual project basis. e. For those properties zoned R1 or R2 having frontage on two or more streets, special assessments shall be levied for improvements on only one of those January 16, 1996 Page 3 City of Brooklyn Center Special Assessment Policy frontages, at the owner's choice. For example, a property on the corner of A P street and B Avenue may choose to be assessed when A street is improved, or B Avenue, but not both. 2. Municipal State Aid Streets a. For properties that are not commercial or industrial in project areas which are primarily residential in character: 1. Benefitting properties abutting a state aid designated street shall be assessed in the same manner as those abutting other residential streets. 2. In those cases where a municipal state aid street improvement project removes parking from a residential street where parking was previously allowed, no special assessments shall be levied. Where parking arrangements have been made, special assessments shall be levied. b. For properties which are commercial or industrial in project areas which are primarily residential in character, and for those properties in commercial areas: 1. Commercial and industrial properties shall be assessed based on an area (acreage) basis. An "A" zone of benefit shall be determined on a project basis, but would typically include that area of all properties abutting the street to be improved, extending to a depth of 200 feet or the property depth, whichever is less. A "B" zone of lesser benefit may be established to identify those properties or portions of properties which do not abut the improved roadway, but which accrue benefit. 2. Unless otherwise approved by the City Council, benefitting properties within this category will be assessed for 70% of the total project cost. The Brooklyn Center State Aid Fund will be liable for the remaining 30% of the project costs. 3. If there is a combination of commercial, industrial and residential properties, the commercial- industrial rate will be determined by calculating an equivalent footage rate based on assessing 70% of the total project cost, while the residential properties will be assessed in accordance with Subsection 2.a. of these policies. 3. Alleys a. The cost of installation, resurfacing, or reconstruction shall be assessed on a unit basis. Forty percent of the cost to be assessed shall be assessed equally to all owners of lots abutting the alley. The remaining 60 percent shall be January 16, 1996 Page 4 City of Brooklyn Center Special Assessment Policy assessed equally to all owners of lots currently having access to the alley. b. The cost to be assessed shall include all project costs. For properties where a non -hard surfaced driveway exists, the cost of constructing an asphalt driveway between the paved portion of the alley and property line, minus the cost of sod restoration for an equivalent area, shall be individually computed and added to the uniform assessment for the specific property involved. SECTION III. SUBSURFACE HNIPROVEMENTS Subsurface improvements shall include water distribution lines, sanitary sewer lines and storm sewer lines, ponds, or other drainage improvements. A. Standards Subsurface improvements shall be made to serve current and projected land use. All installations shall conform to the minimum standards therefore as established by those state, local, or federal agencies having jurisdiction over the proposed installations. All installations shall also comply, to the maximum extent feasible, to such quasi - official, nationally recognized standards as those of the American Insurance Association (formerly National Board of Fire Underwriters). Service lines to the property line of each known or assumed building location shall be installed in conjunction with the construction of the mains. B. Water Mains All properties shall be assessed their share of the cost of installing water main to serve the property and the cost of installing the water service line between the water main and the property line. In addition, all properties shall be assessed their share of city-wide or area improvements such as distribution mains, wells, above ground storage, and elevated storage tanks. 1. For those improvement projects where existing main or appurtenances are repaired or replaced, including service replacement to the property line, no special assessments shall be charged. The full cost of said improvements shall be financed by the Water Utility Fund. 2. For those improvement projects where main or appurtenances are installed to provide new service to previously unserved properties, the full cost of said improvement shall be assessed, with the basis being the Engineer's determination of benefit to each newly served property. January 16, 1996 Page 5 City of Brooklyn Center Special Assessment Policy 3. All properties not previously assessed for water main, storage, and source improvements shall be charged at the appropriate rate as established by the most current "Water Hookup Fee Schedule ", unless the City Council by previous or current action has established a different rate. a. For those properties zoned R1 or R2, the hookup fee shall be charged on a unit basis. If the City had previously installed a water service to the property and the property had not been assessed, the rate shall be "residential unit with service. " If the service had not been installed, the property shall be assessed the "residential unit without service" rate, and the property owners shall be responsible for the full cost of installing a service from the main to the building. b. For those properties not zoned Rl or R2, the hookup fee shall be charged on a combination front foot and area basis. The total lineal feet of frontage shall be charged at the front feet rate. This charge shall represent the hookup fee for that part of the property from the property line to a depth of 135' or the back property line, whichever is less. That part of the property outside the "front 135 feet" shall be charged a hookup fee based on area, at a rate per 100 square feet. Properties for which one or more services have been extended to the property line which had not previously been assessed for those services shall be charged the residential service rate per service. Properties without services shall be responsible for the full cost of installing service from the main to the building. C. Sanitary Sewer All properties shall be assessed their share of the cost of installing sanitary sewer laterals to serve the property and the cost of installing the sanitary sewer service line between the street and the property line. In addition, all properties shall be assessed their share of city- wide or area improvements such as interceptors and pumping stations. 1. For those improvement projects where existing lateral or appurtenances are repaired or replaced, including service replacement to the property line, no special assessments shall be charged. The full cost of said improvements shall be financed by the Sanitary Sewer Utility Fund. 2. For those improvement projects where lateral or appurtenances are installed to provide new service to previously unserved properties, the full cost of said improvement shall be assessed, with the basis being the Engineer's determination of benefit to each newly served property. 3. All properties not previously assessed for sanitary sewer, interceptor, or pumping January 16, 1996 Page 6 City of Brooklyn Center Special Assessment Policy station improvements shall be charged at the appropriate rate as established by the most current "Sanitary Sewer Hookup Fee ", unless the City Council by previous or current action has established a different rate. a. For all properties, the hookup fee shall be charged on a front foot basis. If the City has previously installed a sanitary sewer service to the property and the property had not been assessed, the rate shall be "residential unit with service." If the service had not been installed, the property shall be assessed the "residential unit without service" rate, and the property owners shall be responsible for the full cost of installing a service from the main to the building. D. Storm Drainage All properties shall be assessed their share of the cost of installing storm drainage facilities to serve the property. In addition, all properties shall be assessed their share of city- wide or area improvements such as interceptors and detention ponds. 1. For a project which includes construction of a storm sewer interceptor, detention pond, or other regional facility, an engineering study shall establish the distribution of benefit and determine the assessable portion of the project cost. The assessable cost of a storm sewer interceptor or detention pond shall be assessed equally per unit of area (square foot, acre, etc.) over the entire district served by the interceptor or detention pond. The assessment is generally levied in the current year of construction of the interceptor storm sewer or detention pond, and it is entirely likely that a large number of properties will be assessed which do not receive immediate and total drainage relief. It is, however, considered that such properties do accrue benefit from the interceptor storm sewer since the interceptor is available to receive lateral storm sewer connections, or the detention pond or other regional facility may provide relief from storm events of greater magnitude than a 5 year storm. 2. For those improvement projects where existing lateral or appurtenances are repaired or replaced, or slightly upgraded, no special assessment shall be charged. The full cost of said improvements shall be financed by the Storm Drainage Utility Fund. 3. For those improvement projects where laterals or appurtenances are installed to provide new service to previously unserved properties, or where service is substantially upgraded, a portion of the cost of said improvement shall be assessed. Said portion shall be the same as the assessable portion of residential street improvement costs, as established in subsection B. La. January 16, 1996 Page 7 i City of Brooklyn Center Special Assessment Policy SECTION IV. ASSESSMENT STABILIZATION PROGRAM There shall exist an Assessment Stabilization Program to assist low income property owners in the payment of special assessments. Said program shall provide grants to reduce or fully pay the assessment levied against homesteaded properties owned by persons whose households meet certain financial characteristics. A. Eligibility 1. Income limits shall conform to the annual limits established by HUD to guide the administration of housing programs. Specific administrative rules shall be developed and utilized to fairly and consistently evaluate the household's ability to pay. Properties must be zoned R1 or R2 or used as R1 or R2, and must be homesteaded. 2. Grants shall be made directly to the Special Assessment Fund, not to the individual property owner. Grants will reduce or fully pay the assessment certified to Hennepin County. Grants shall be made based on the financial circumstances at the time of certification, and will not be reevaluated in light of financial circumstances which change after the assessments are certified to Hennepin County. 3. Improvements which qualify for Assessment Stabilization participation include: - residential or State Aid street improvements in residential areas - storm sewer installation in residential areas B. Calculation 1. Property owners whose gross family income and size place them at 50 percent or less of the HUD "Very Low Income" limit shall receive a grant in the full amount of the assessment. 2. Property owners whose gross family income and size place them at the Very Low Income limit shall be eligible to receive a grant in the amount of 50 percent of the proposed unit assessment. 3. Property owners whose gross family income and size are greater than the amount midway between the Very Low Income and Low Income limits are not eligible to receive a grant. i January 16, 1996 Page 8 U U MEMORANDUM DATE: January 16, 1996 TO: Michael McCauley, City Manage FROM: Scott Brink, City Engineer SUBJECT: Resolution Accepting Engineer's Feasibility Report and Calling for a Public Hearing, Improvement Project Nos. 1996 -01, 02 and 03, Orchard Lane East, Street, Storm Drainage, and Utility Improvements A feasibility report and preliminary design have been completed for the above referenced project. The project has been presented to the Council and the public at a variety of times since the project was established in 1995. The project update memorandum submitted earlier this month provides a more thorough explanation of the project and technical issues. The attached feasibility report includes much of the information from the earlier update, and also provides a more detailed breakdown of the project costs. It should be noted that the project schedule has been moved up slightly from similar projects performed in the past. In past years, actual construction has often commenced after June 1, and has often resulted in difficulty in completing projects before the end of the construction season. The schedule as proposed will provide for an earlier construction start. In addition, it is proposed to hold the assessment hearing after completion of the project. Past projects have conducted the assessment hearing concurrent with the actual project consideration. It is recommended that the City Council approve the attached resolution to receive the Engineer's Feasibility Report, and to schedule a public hearing to consider approval of the project on February 26, 1996. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING ENGINEER'S FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING, IMPROVEMENT PROJECT NOS. 1996 -01, 02, AND 03, ORCHARD LANE EAST, STREET, STORM DRAINAGE, AND UTILITY IMPROVEMENTS WHEREAS, the City Council has previously directed the preparation of an engineer's feasibility report regarding proposed improvements to the streets, storm drainage system, and public utilities in the Orchard Lane East Area, that is an area bounded roughly by 63rd Avenue North, I -94, Orchard Avenue North, and Indiana Avenue North and Marlin Drive; and WHEREAS, the City Engineer has prepared said report, and recommends that the proposed improvements be considered; and WHEREAS, the City Council has received said feasibility report; and WHEREAS, costs have been estimated for these proposed street and storm sewer improvements; and WHEREAS, it is proposed to assess a portion of the cost of street improvements against all properties within the project area; and a portion of the storm sewer improvements within designated sections of the project area; and WHEREAS the cost to be assessed to the P ro P erties is estimated to be: STREET IMPROVEMENT STORM SEWER IMPROVEMENT 1996-0 1996.02 Special Assessments $703,830.00 $221,870.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. A public hearing shall be held on the 26th day of February, 1996, in the City Hall Council Chambers at 7:00 p.m., or as soon thereafter as the matter may be heard to hear and pass upon said improvement project and RESOLUTION NO. at such time and place all persons owning property affected by said improvements will be given an opportunity to be heard with reference to said improvements. 2. The Deputy City Clerk is directed to cause a notice of public hearing to be published in the official newspaper at least two weeks prior to the hearing, and shall state in the notice the total improvement costs. Date Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 03[ City of Brooklyn Center A great place to start. A great place to stay. 6301 SHINGLE CREEK PKWY BROOKLYN CENTER, MINNESOTA 55430 ENGINEERING: 569 -3340 FAX: 569 -3494 ENGINEER'S FEASIBILITY REPORT FOR ORCHARD LANE EAST IMPROVEMENT PROJECT NOS. 1996 -01 2 0 &03 JANUARY, 1996 I hereby certify that this feasibility report was prepared by me or under my direct supervision, and that I am a duly Registered _ Professional Engineer under the laws of the State of Minneso Reg. No. 1165 Scott Brink City Engineer January 16, 1996 OVERVIEW (see Figure 1) These proposed projects include roadway and utility improvements for the Orchard Lane East neighborhood, more specifically all public streets as shown in Figure 1. The general improvement location is located between Marlin Drive on the east, Orchard Avenue on the west, the north right -of -way of 63rd Avenue on the south, and the south right -of -way of I -94 on the north. This report was prepared in accordance with previous direction of the City Council on August 14, 1995 and that staff would conduct Public Information meetings. On November, 8 and December 14, 1995, public information meetings were conducted. Previous project updates were presented to the City Council on November 13, 1995 and January 4, 1996. PROPOSED IMPROVEMENTS STREETS Improvement Project 1996 -01 (see Figure 2) All of the streets in the proposed project area are classified as local residential streets, originally constructed in conjunction with utility installations in the mid to late 1950's. All of the existing streets are very flat, without curbs and gutters. On average, the streets are 30 feet wide, with a pavement thickness of 1.5 to 3.0 inches. These streets are now showing fatigue and distress, particularly along their unprotected edges. The City's Pavement Management Program indicates that it is no longer cost- effective to routinely maintain these streets (i.e., patch and sealcoat). Complete reconstruction is recommended. It is proposed to reconstruct these streets as two lane roadways measuring 30 feet in width with a structural capacity for the current volume and vehicle distribution. Concrete curbs and gutters and driveway aprons would be installed as part of the improvement. On- street parking would continue to be allowed in accordance with the City's parking ordinances. Traffic volumes on most of these streets indicate little "through" traffic. However, 65th Avenue is a neighborhood collector, and does carry some "through" traffic to and from Brooklyn Boulevard, resulting in an average daily traffic volume of approximately 3800 vehicles per day (vpd) just west of Brooklyn Boulevard. Some of the through traffic on 65th Avenue may be a possible attempt to bypass congestion on 63rd Avenue. Existing sidewalks (see Figure 2) within the project area are located on the south side of 65th Avenue between Indiana Avenue and Orchard Avenue. Cost estimates in this report include installation of pedestrian ramps and replacement of defective sections of sidewalk. No additional sidewalks or trails are included in the cost estimates. The cost estimates in this report do include a lump sum allocation ($30,000) for planting boulevard trees in appropriate areas and an allocation of ($80,000) for upgrading street lighting (see Figure 6). No costs are included for "undergrounding" overhead power and CATV lines. Feasibility Report Orchard Lane East Page l STORM DRAINAGE Improvement Project 1996 -02 (see Figure 3 for proposed storm sewer system) The existing storm sewer system serving this construction area was installed on a per development basis and is inadequate. Previously ordered hydraulic and technical studies of this drainage area have shown that additional storm sewer and retention ponds should be constructed to alleviate the frequent localized flooding. A new dry detention pond is proposed to be constructed at Orchard bane Park. An additional parallel 48" diameter storm sewer is proposed along 65th Avenue from Indiana Avenue to Orchard Avenue, as a continuation of the recommended system installed as part of the regional pond constructed at I -694 and Brooklyn Boulevard. Figure 3 shows a preliminary concept for storm drainage improvements to serve this project area and the area west and south of 65th Avenue. Essentially, this concept provides for installation of additional storm sewers to provide additional pick -up points throughout the neighborhood, thereby allowing streets to be regraded to provide more positive drainage. Based on this concept, the estimated costs for storm drainage improvements relating to this project area are shown later in this report (see Figure 7). SANITARY SEWERS Improvement Project 1996 -03 (see Figure 4) The sanitary sewer line in 65th Avenue is a 12" concrete pipe, whose condition as evidenced by televising, is deteriorating due to the hydrogen - sulfide gasses produced by septic sewage. All other sanitary sewers in the project area are 8 inch diameter clay pipe, installed in the mid to late 1950's. Because these sewers were constructed without gaskets in the joints, they are subject to a modest level of ground water infiltration, but it would not be cost - effective to eliminate this infiltration if the pipe itself is in good condition. While there are no capacity problems, city maintenance records, along with a televised inspection of all sewers in this area document a significant tree root infiltration problem and some structural defects in the sewer mains. It is proposed that the sanitary sewer in the following streets be reconstructed in their entirety: 66th Avenue between Indiana Avenue and Noble Avenue, Winchester Lane between Indiana Avenue and Noble Avenue, 65th Avenue between Indiana Avenue and Orchard Avenue, Indiana Avenue between 63rd Avenue and 66th Avenue, Major Avenue between 64th Avenue and 65th Avenue and portions of Orchard, Kyle and Lee Avenues. This report also includes a cost estimate for replacing approximately 195 feet of spot repairs for isolated cracked or damaged pipe. Feasibility Report Orchard Lane East Page 2 It is estimated that 195 sanitary sewer services would be replaced with the new sanitary sewer installation and 35 services at various locations would be replaced due to severe root infiltration. Additional information regarding sewer problems was received from property owners during the public participation process. Based on that information and additional review of other available information, final recommendations will be made during the final design process and project cost estimates will be revised accordingly. WATER MAINS Improvement Project 1996 -03 (see Figure 5) Water mains in the project area are predominantly 6 inch cast -iron pipe, which was the standard for water main construction during that period. Public Utility personnel haven't noted any unusual frequency of water main leaks or breaks in the proposed project area, and a recent report on Water Works Facilities did not indicate any need for capacity related improvements given current and projected land uses. Because watermain condition cannot be inspected without excavation, a precise estimate of watermain repair needs is difficult to predict. However, utility maintenance records at this time do not indicate a substantial amount of additional replacement needs. Any watermain discovered to be in a deteriorating condition during the course of other utility construction would be replaced. Accordingly, the only waters stem work included in the cost estimates Y Y s unites of this report is the replacement of the cast iron mains within areas which would be disturbed by other utility construction (sanitary sewer replacements, new storm sewer lines, etc.). ESTIMATED COSTS AND FUNDING CONSIDERATIONS (see Figure 11) Costs and Funding for Street Improvements, Project No 1996 -01 The estimated cost for roadway improvements for all streets in this project area is $1,710,690. If street lighting improvements are included, the estimated cost for those roadway improvements is $1,810,690. It is proposed to levy special assessments for street improvements in accordance with the recommendations that will be presented to the City Council on January 22, 1996. Those recommendations, if adapted, will establishe a standard 1996 residential street assessment rate of $1,850 per residential property. This rate would be assessed to all benefitted properties as shown in Figure 1. City owned property at Marlin Park and Orchard Lane Park is proposed to be assessed at a 1996 commercial rate of $0.23 per square foot, for frontage at a depth of 200 feet. Feasibility Report Orchard Lane East Page 3 On this basis it is estimated that special assessments totaling $703,830 would be levied for street improvements. Since this would represent about 38 percent of the estimated total costs for street improvements, these improvements can be processed and completed in compliance with Minnesota Statutes Chapter 429 which provides that, if special assessments in an amount totaling at least 20% of the project costs are levied against benefitted properties, then a portion or all of the project costs can be financed by the sale of a bond issue without a referendum. Based on current City policy, all project costs would be included in a bond issue, with the City's general tax levy paying the portion of the roadway improvement costs not recovered by special assessments. Costs and Funding for Storm Drainage System Improvements.Project No 1996 -02 The estimated cost for storm drainage improvements within the Orchard Lane East area is $841,100. This includes the cost of storm sewer construction and storm water dry pond construction. It is proposed to levy special assessments for storm drainage improvements in accordance with recommendations presented to the City Council on January 22, 1996, which provides that 37 percent of the cost of such improvements shall be specially assessed to benefitting properties. $245,000 of the estimated cost for storm sewer includes the parallel trunk line on 65th Avenue and the dry detention pond in Orchard Park. These two facilities are paid for by the Storm Drainage Utility Fund as regional improvements. Application of this policy to properties benefitted by these improvements (see Figure No.7) will result in estimated special assessments of $625 per single family residential unit. The total cost to be assessed would be $221,870. Costs and Funding for Sanitary Sewer and Water Main Improvements, Project No 1996 -03 The estimated cost of sanitary sewer repairs and /or replacements is $491,400, and the estimated costs for water main repair and /or replacements is $592,200. As previously noted, these cost estimates are preliminary at this time. However, all such costs would be funded by their respective Utility funds, in accordance with established policy for such improvements. Recommended 1996 Project Schedule January 22 City Council receives feasibility report and calls for public hearing Feasibility Report Orchard Lane East Page 4 February 26 Public Hearing, City Council may authorize the project and order preparation of plans and specifications March 11 Approve plans and specifications, authorize Ad for Bids March 20 First date of advertisements in Post and Construction Bulletin April 11 Bid opening April 22 City Council awards contract May 2 Preconstruction conference May 6 Start construction September 9 Special Assessment Hearing October 25 Substantial completion Feasibility Statement The improvements described herein are feasible under the conditions outlined and at the costs estimated in this report. Scott Brink City Engineer Reg. No. 17657 Feasibility Report Orchard Lane East Page 5 �� ! ■s: ■■ � - �� ♦ ♦ ♦� ♦�� - ��, �I,' ■� y -� - mss-: ! �� / /C� X. PRO �.; �■. -- ■�,.. - . 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BONDS $ 1,106,860.00 $ 1,106,860:00 TOTAL EST. REVENUE $ 1,810,690.00 $'491,400.00 $ 592;200.00 ;$ 841,100,00 -$ 3,735,390.00 E: \ENG\PROJEC1196PROJ \ORCHARD \FEASBY. DIV Pagel FIGURE 7 MEMORANDUM DATE: January 16, 1996 TO: Michael McCauley, City Manager FROM: Scott Brink, City Engineers x SUBJECT: Resolution Accepting Engineer's Feasibility Report and Calling for a Public Hearing, Improvement Project No. 1995 -05, 69th Avenue North, Shingle Creek Parkway to Dupont Avenue, Bridge Replacement, Roadway, and Watermain Improvements A feasibility report and preliminary design have been completed for the above referenced project. The project has been presented to the Council and the public at various times since the project was established in 1995. The project update memorandum submitted earlier this month provides a more thorough explanation of the project and technical issues. The attached feasibility report includes much of the information from the earlier update, and also provides a more detailed breakdown of the project costs. One design item requires discussion and direction by the Council. The intersection at 69th and Humboldt meets warrants for a traffic signal system. Opinion by the neighborhood is divided as to whether a signal system is necessary at this intersection; it is currently a four way stop which seems to function adequately. Arguments for and against installation can be made. A signal system Y g g g y might improve traffic flow, but it might result in higher speeds. A signal system might improve pedestrian safety by stopping cross traffic, but to accommodate the signal system, the roadway would have to be widened to provide for turn lanes, which means pedestrians would have a wider street to cross. A signal system might provide for longer breaks between "platoons" of vehicles so residents in the 69th to 73rd segment of Humboldt could get into and out of their driveways, but it would also eliminate the "metering" which occurs now because of the stop signs, so residents might have to wait longer to get out of their driveways. The estimated cost of installing a fully actuated signal system is $100,000, which is eligible for state aid funding. Staff desires direction from the Council as to whether a signal system should be considered for this intersection. It is recommended that the City Council approve the attached resolution to receive the Engineer's Feasibility Report, and nd to schedule a public hearing to consider approval the P p g pp of project on February 26, 1996. its adoption: Member introduced the following resolution and moved RESOLUTION NO. RESOLUTION ACCEPTING ENGINEER'S FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING, IMPROVEMENT PROJECT NO. 1995 -05, 69TH AVENUE NORTH, SHINGLE CREEK PARKWAY TO DUPONT AVENUE, BRIDGE REPLACEMENT, ROADWAY, AND WATERMAIN IMPROVEMENTS WHEREAS, the City Council has previously directed the preparation of an engineer's feasibility report regarding proposed improvements to the street, storm drainage, bridge replacement and water main for 69th Avenue from Shingle Creek Parkway to Dupont Avenue North; and WHEREAS, the City Engineer has prepared said report, and recommends that the proposed improvements be considered; and WHEREAS, the City Council has received said feasibility report; and WHEREAS, costs have been estimated for these proposed improvements; and WHEREAS, it is proposed to assess a portion of the cost of street improvements against benefitting properties within the project area; and a portion of the storm sewer improvements against benefitting properties within the project area; and WHEREAS, the cost to be assessed to the properties is estimated to be: STREET IMPROVEMENT STORM SEWER IMPROVEMENT 1995 -05 1995 -05 Special Assessments $153,997 $88,077 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. A hearing shall be held on the 26th day of February, 1996, in the City Hall Council Chambers at 7:00 p.m., or as soon thereafter as the matter may be heard, to hear and pass upon said improvement project and at such time and place all persons owning property affected by said improvements will be given an opportunity to be heard with reference to said improvements. RESOLUTION NO. 2. The Deputy City Clerk is directed to cause a notice of public hearing to be published in the official newspaper at least two weeks prior to the hearing, and shall state in the notice the total improvement costs. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 3[ City of Brooklyn Center A great place to start. A great place to stay. 6301 SHINGLE CREEK PKWY BROOKLYN CENTER, MINNESOTA 55430 ENGINEERING: 569 -3340 FAX: 569 -3494 SUMMARY OF ENGINEER'S FEASIBILITY REPORT FOR 69th AVENUE IMPROVEMENT PROJECT (Shingle Creek Parkway to Dupont Avenue) IMPROVEMENT PROJECT NO. 1995-05 January 1996 I hereby certify that this feasibility report was prepared by me or under my direct supervision, and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota Scott A. Brink Registration No. 17657 Date: January 12, 1996 69th Avenue Improvements Page 1 OVERVIEW The proposed improvement project includes roadway and utility improvements for 69th Avenue North from Shingle Creek Parkway to Dupont Avenue North; a distance of approximately 1.2 miles (see Figure 1). The proposed improvement would include the following: reconstruction of the roadway, bridge replacement, trunk water main installation, storm sewer, and pathway and landscaping enhancements. The project was established by the City Council on November 11, 1994 by resolution 94 -249. A project update, and further background and technical information have been described in previous memorandums and reports. PROPOSED IMPROVEMENTS ROADWAY 69th Avenue from Shingle Creek Parkway to Dupont Avenue North currently exists as a two lane rural design roadway. The age and condition of the pavement has progressed to the stage where rehabilitation of the roadway is warranted. The rural design (i.e.,no curb and gutter), does not provide for adequate drainage, and many of the adjacent properties experience standing water and poor drainage as a result. The reconstructed roadway would therefore include curb and gutter and sufficient grading to direct runoff to an improved storm sewer system. The roadway presently carries an ADT(Average Daily Traffic) of approximately 6600 at its heaviest location. Future projections do not predict a significant increase in traffic volumes. The roadway would be designed and constructed in accordance with current Minnesota Department of Transportation design standards. These standards would include curb and gutter and sufficient pavement thickness and width. State Aid standards for 2 -Lane Collector roadways under 10,000 ADT with parking allowed on one side of the roadway call for a width of 9.6 meters(32 feet). The existing pavement width of the street is approximately 34 feet. It is proposed to reconstruct the roadway to approximately the same width. This would provide for the continued use as a two lane roadway and also provide enough additional width for on street parking(on one side of the roadway) and turning movements as needed. In addition, it is proposed to install chokers (i.e. narrow the roadway width) at selected intersections (see Figure 2). This may discourage speeding, provide additional safety for pedestrians attempting to cross the roadway, and add an additional aesthetic amenity. In the event a traffic signal should be installed at Humboldt Avenue, some additional widening at that intersection would also be performed to provide for an additional turning lane. At present, the roadway curves quite noticeably near the bridge over Shingle Creek. These curves have often created a visibility and safety concern. As part of the reconstruction, the curves would be "flattened" to improve safety. Traffic counts have suggested that traffic signals are warranted at the intersection of Humboldt Avenue and 69th Avenue North. A four -way stop currently exists at the intersection. Staff is not recommending a specific course of action regarding signals at this time. Because the intersection impacts a significantly larger area than the immediate 69th Avenue roadway, it is recommended that any decision regarding the installation of signals consider the area at large. However, the roadway construction cost has included an additional amount of $100,000 for traffic signals, should they be desired. 69th Avenue Improvements Page 2 The estimated roadway replacement cost(including a pathway on the south side of the roadway) is $1,070,000. As previously mentioned, this figure also includes an amount for traffic signals at 69th Avenue North and Humboldt Avenue North, should the Council choose to have signals installed. It is anticipated that all roadway replacement costs would be eligible under State Aid funds. Under current City special assessment policy, a portion of the cost of the roadway improvements would also be assessed to benefitting properties. BREDGE REPLACEMENT The existing bridge over Shingle Creek is considered structurally deficient according to Mn/DOT standards. The bridge was constructed in 1940 and is also posted for weight restrictions. Age, deterioration, and deficient structural strength warrant the replacement of this bridge. A number of other issues are also tied to the bridge replacement as well. A 16 inch diameter water main currently "hangs" from the bridge. It is anticipated that water main and any other affected utilities would be relocated appropriately. The existing bridge structure also serves as a type of hydraulic "control structure" that can regulate the amount of flow from Palmer Lake. In order to conform with DNR and Watershed requirements, it is anticipated that the bridge sizing will match the existing hydraulic conditions as much as possible. As part of the bridge replacement, the possibility of constructing the Shingle Creek trailway along the creek and beneath the new bridge was investigated. The existing trailway crosses 69th Avenue at grade level. However, such an arrangement would require a significant change in the design of the bridge. In addition to the hydraulic design requirements, the bridge elevation would have to be raised significantly, thus introducing a significant amount of fill into the adjacent park land. In addition, the potential impact to a previously identified adjacent archeological area may induce significant extra design costs and project delays. Comments and input received have not indicated that the existing at grade crossing is a significant safety concern. Therefore, location of the trailway beneath the new bridge has not been figured into the cost of replacing the bridge. A single span bridge as shown per the attached diagram is proposed. The estimated bridge replacement cost is $195,000. A request has been submitted to the Minnesota Department of Transportation for bridge bond funding. However, the City will not be informed of the result of this request until approximately June of 1996. In the event bridge bond money is not received, the bridge would be eligible for funding under the City's State Aid Construction Fund. TRUNK WATER MAIN INSTALLATION ATION Included within the scope of this project would be the installation of a 20 inch diameter trunk water distribution main. Previous water distribution studies have indicated the need to install the main to provide for improved water distribution from the City's well production facility in the northeast part of the City to the north west part of the City. A section of this distribution link was previously installed as part of the 69th Avenue improvement between Brooklyn Boulevard and Shingle Creek Parkway. This last section to be installed is the missing "vital link" between the east and west parts of the City. Completion will result in efficient and improved water supply and safety, particularly during periods of heavy water demand such as during droughts and /or fires. The existing water main would remain in place to provide water service in the immediate area. The estimated water main construction cost is $490,000. All costs for the water main improvement portion of this project would be funded from the Water Utility Fund. 69th Avenue Improvements Page 3 STORM SEWER The existing roadway storm sewer service is skeletal and insufficient at best. Replacement of the roadway would include the installation of catch basins and storm sewer along the roadway's entire length. Although the drainage area served by the roadway is not particularly large, the existing rural design and lack of storm sewer has induced significant drainage and standing water problems for adjacent properties. The estimated storm sewer construction cost is $225,000. It is anticipated that the majority of the storm sewer construction cost would be eligible for State Aid funding. Under current City special assessment policy, a portion of the storm drainage improvement cost would be assessed to benefitting properties. PATHWAY, LANDSCAPING, AND LIGHTIN G During the preliminary design and the neighborhood informational meeting, two separate pathway /sidewalk proposals were presented. One design provided for a sidewalk along the north side of the roadway, and the other provided for a bicycle trail along the south side of the roadway. Feedback at the meeting and returned surveys have suggested a preference to install the pathway on the south side of the roadway. The pathway would not only provide for safe local bicycle and pedestrian trips, but would provide a regional link between the Shingle Creek Trailway and the proposed Mississippi River Trailway System by Hennepin County. Trailway costs have been included within the cost of the roadway and would also be eligible for State Aid Funding. The proposed improvement provides a unique opportunity to provide additional landscaping amenities, and beautification if desired. Such enhancements could include power undergrounding and 0 decorative street lights. Surveys from residents have indicated a mixed response regarding the need for additional street lights. For State Aid funded projects, up to 5 % of the total roadway costs are available b for landscaping. An amount of $50,000 has therefore been included in the total project costs to cover the total eligible cost. That amount should cover a reasonable amount of enhancements, should they be desired. In addition, the undergrounding of overhead power lines can be performed by NSP at a cost of $220,000.00. An additional amount of $50,000 has also been included for street lighting. FUNDING CONSIDERATIONS Funding for Roadway Improvement The estimated cost for roadway improvements is $1,070,000. If street lighting is included, the cost is $1,120,000. All roadway costs, including street lights are eligible for State Aid funding. It is also proposed to levy special assessments for street improvements in accordance with the recommendations that will be presented to the City Council on January 22, 1996. Those recommendations, if adopted would result in a residential street assessment rate of 1 850 per residential property. $ p pop rty. Commercial property would be assessed at a rate similar to the rates utilized for past projects( $0.23 per square foot, for frontage at a depth of 200 feet). It is recommended that some properties in the project area be found to receive no benefit from the improvement, and thus not be assessed. First, Palmer Lake Park has considerable frontage on 69th. Park property, as other properties owned by governmental units, are usually assessed for improvement. However, Palmer Lake Park is unique in that it is almost totally protected wetland. It 69th Avenue Improvements Page 4 is unlikely that this property could ever by redeveloped and thus benefit from having replaced pavement, curb and gutter, etc. Second, several commercial properties on the south side of 69th on the west end of the project, which are south of a screening berm, are proposed not to be assessed. These properties do not now have access to 69th, and under current land use policies are unlikely to ever gain access from 69th. It would be very difficult to demonstrate that these properties would derive any benefit from the improvement project. Third, the four commercial properties on the corner of 69th and Humboldt were fully assessed for street improvements when the improvements were made to Humboldt Avenue, and it is the City's policy not to assess comer properties twice for street improvements. The bicycle pathway and landscaping(up to 5 % of the roadway cost) are also eligible for State Aid funding. Undergrounding of power lines by NSP is not eligible for such funds, and if included in the project would be funded from local State Aid funds.. Funding for Bridge Replacement The estimated cost of remove and replace the bridge over Shingle Creek is $190,000. Bridge replacement costs are eligible for State Aid funds. The City has applied for Mn/DOT Municipal Bridge Bond funding. However, any confirmation of receiving these funds will not be received until June of 1996, as Mn/DOT receives many requests and places them on a list for prioritization. It therefore cannot be predicted if the City will receive any such funds. If not funded from bridge funds, this improvement would be funded from regular Municipal State Aid. Funding for Storm Drainage Improvements The total cost for storm sewer improvements is $225,000. Because the drainage area served by the proposed storm sewer is generally confined to the roadway and properties adjacent to the roadway, the majority of the costs would be eligible for State Aid funds. It is also proposed to levy special assessments for storm drainage improvements in accordance with recommendations that will be presented to the Council on January 22, 1996, which provides that 37 per cent of the cost of such improvements be specially assessed to benefitting properties. Similar to the discussion above under Roadway improvements, certain properties are proposed not to be assessed for the improvement. The commercial properties on the south side of 69th behind the berm all drain to the south, thus would derive no benefit from the storm drainage system proposed on 69th. Also, while Palmer Lake Park does benefit from drainage improvements, it is proposed to be the site of two water quality ponds, which could be considered to be their "contribution" to the project. Finally, while the four corner properties at Humboldt and 69th have been fully assessed for roadway improvements, they have not been assessed for storm drainage improvements. As they do benefit from the proposed new system, it is proposed to assess those properties in the same manner as other benefitting properties. Funding for Water Main Installation The total cost for water main improvements is $490,000. These costs would be funded from the Water Utility fund. 69th Avenue Improvements Page 5 ESTIMATED PROJECT COSTS AND REVENUES Costs Roadway Improvements(Including Pathway) $ 1,074,000 Bridge Replacement $ 95,000 Trunk Water Main Installation $ 490,000 Storm Sewer $ 225,000 Landscaping Enhancements $ 50,000 Street Lighting and Power Undergrounding $ 270,000 Subtotal $ 2,300,000 Consulting Engineering Fees $ 225,000 Staff Engineering, Legal, Administration(5 %) $ 15,000 Est. Total Cost $ 2,640,000 Revenues Municipal State Aid $ 1,670,000 Bridge Funds $ 195,000 Local State Aid $ 42,926 Water Utility $ 490,000 Special Assessments - Street $ 153,997 Special Assessments - Drainage $ 88,077 Est Total Revenues $ 2,640,000 Recommended Project Schedule February 26 Public Hearing and City Council orders preparation of plans and specifications March 25 Approve plans and specifications, authorize Ad for Bids April 3 First date of advertisements in Post and Construction Bulletin April 24 Bid opening May 13 City Council awards contract June 1 Start construction September 1 Substantial completion September 9 Special assessment hearing Feasibility Statement The improvements described herein are feasible under the conditions outlined and at the costs estimated in this report. A ottA.ri , P. City Engineer 69th Avenue Improvements Page 6 FIGURE 1 X PROJECT LOCATION to e G \e BROOKLYN J PARK BROOKLYN Palm Lake Z 691 AVE. N. 69th AVE. N. fA •- 52 252 Dumam Q CREEK < Island ae �y 94 N 52 (� to fu / CITY OF BROOKLYN CENTER FILE N0. BROCT9602 O 69TH AVENUE RECONSTRUCTION DWG.NO. 't N 0 W o N C rsp cc Lu .3 I L w p , Q V a U rY p z r W ' W p r H V l F �1 0 Q LLI a p { z "2]12 HOUSE S EXISTING PAVEMENT "2106 > BLDG 0 2100 , "6900 a HOUSE , HOUSE NR, 0 u 6u j0" 12u N Z 28" PLATTER 24" - - -6' 24 12" m J PARKING T N 2 4 24 1 1 &fG G jG G 6- :j ?2' 35 14 loll 100 m - - - - -- - $ --Bi -T - WAtK -1 �fi l`7� `Ea Id6 T -- - - - - -- -- - - - - -- -- - - - - -- 12 0 'I` 14 ° 14" FIGURE 3 15' -0" 15' -0" 9' -0" 1' -2" CA ROADWAY I 9" SLAB F 0.03 0.0 1/ 1 1 / 1 0.02 - 3 t f 1 36" PRESTRESSED CONC. GIRDER, TYP. I i 2' -11" 4 SPA. ® 9' -0" = 36' -0" PROPOSED TYPICAL SECTION OPTION 1 CA CA BRG. BRG. 11' -0" 48' -0" WINGWALL I i WINGWALL I MIN C/L RDWY. EL. 853.0 I 0 i L - - -- N 1 i I I i 1111111p I i�l 2 EL. 848.7 2 I� - - - - -- J ; u 1 12 -0 1F- L4 I -- - - - --J " ICI I t PILING - EL. 840.5 il - PILING PROPOSED ELEVATION OPTION 1 SINGLE SPAN 36 -INCH PPG BRIDGE 48' LONG FILE NO. CITY OF BROOKLYN CENTER BROCT9602 �� 69TH AVENUE RECONSTRUCTION DW .NO. FIGURE 4 6.0' 15.0' 15.0' 6.0' 8618 CONCRETE CURB do GUTTER Si i - -- 0.03 FT FT 0.0 FT/F� - --'� ' Al l TYPICAL SECTION 6.0' 9.0' 12.0' 14.0' VARIES 8.0' 1.0' PARKING 6.0' -10.0' BIT. WALK dpi r 6618 CONCRETE CURB do GUTTER (TYPO 0.03 FT x.03 FT - - -- J i JP, � i TYPICAL SECTION � ►5 CITY OF BROOKLYN CENTER BROCT9602 69TH AVENUE RECONSTRUCTION DWG .NO. 2 X w . ., ._ ,..... . - ao 0 00 Ln STORM - \ - ,•. `• *• S ^. RCP POND . _. .- \ ... • _. S. BRIDGE REPLACELE -` \ RCP SEE DRAWING 3 6 `` IS ` .9T N 4D 71 O PROPOSE LE ROADMAY PROPOSED B' PAVED WALK .... PROPOSED CONC. CURB d CUTTER `•� PROPOSED BLOCK RETAINING WALL •� PROPOSED STORM SEVER •� PROPOSED WATERMAIN -> rn ul �� FILE NO CITY OF BROOKLYN CENTER BROCT960. 69TH AVENUE RECONSTRUCTION DWG. NO. ENC"IRS ■/RCHTECCM 5 X 1 I 1 1; •: n•I ;' i I : dt 1 1 i ,.. { �• _r� ..- T`------ --18'Y RCP-- '�__ ---- - . = 7 REJAII STORM POND 'C� BRIDGE REPLACEMENT,_,_ tB•gCp- •/� /` O•� ?• j ALTERNATIVES r ,- .....( -... ,: q0 . z ' - SEE DRAWING 1 d t{ , '!/ .. . * I LEGEND - . PROPOSED ROADWAY . .. 1; ;• �.lP• .. 1,; � ;.\ � PROPOSED !' PAVED WALK 20' D.I.P. '_-- F„ PROPOSED CONIC. CURB 6 CUTTER TH _ 691 pVE. NCR PROPOSED BLOCK RETAINING MALL 0-00- � PROPOSED STORM SEVER -�— PROPOSED VATERMAIN jF CITY OF BROOKAP CENTER i 69TH AVENUE RECONSTRUCTION ENGpcTRS ■ MdiTECTS *PLANNERS Li > > Li < 1 -J > z Cr 0 0 0 -j < z qc Ld z 1 --154 2 zZ � JK-- I kcP --- — — — — — — — — — — — — — 7 77 RETAINING W RETAINING WALL LA L 6 59TH AVE. NORTH [ RETAINING WALL LEGEND PROPOSED ROADWAY PROPOSED 8' PAVED WALK PROPOSED CONC. CURB & GUTTER PROPOSED BLOCK RETAINING WALL M PROPOSED STORM SEWER PROPOSED WATERMAIN CITY OF BROOKLYN CENTER A WW (;C)TtJ A\/FNI'r P-fn*"- t rte, 0 „ i .. 1 ..r �� ..vy � ". err r � �. - :.r • _._ :'JII. - ��.. -r - - _ Aco V r IJIIIIIIIIIII :1 - �4_ O. I.PI ice._— u,t to • •A �� Ai 1 Y — _..�._. 0 — ' 69TH AVE. NORTH r r F t ; PROPOSED SIGNAL ' °:ra`• a k.�! ' I 1 � ' I LEGEN PROPOSED ROADWAY PROPOSED B' PAYED WALK PROPOSED CONC. CURB 6 GUTTER I PROPOSED BLOCK RETAINING WALL i ' PROPOSED STORM SEVER ' —r— PROPOSED VATERMAIN I� CITY OF BRO0 N CENTER v 69TH AVENUE RECONSTRUCTION ENGMERS ■ARCNRECTS &PLANt"S 1 1 1 1 1 i 100 0 1D0 1 1 • 1 1 .ctl. Iwl 1 1 � 1 , z - * s• RcP - �8 — Zi Rc ' 0 69TH AVE. NORTH 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 v rn c o z V1 —4 i Z I 1 < 1 1 In I 1 1 1 1 LEGEND 1 PROPOSED ROADWAY PROPOSED B PAYED WALK 1 1 PROPOSED CONC. CURB d GUTTER i PROPOSED BLOCK RETAINING WALL I ' — ►�--� PROPOSED STORM SEWER -�-� PROPOSED WATERMAIN FILE NO. i CITY OF BROOKLYN CENTER BROCT9602 ENGINECIITECTSIPLNNERS 69TH AVENUE RECONSTRUCTION DWC. NO. 9 69th Avenue Shingle Creek Parkway to Dupont Street Improvement Preliminary Levy Roll Preliminary PID Address Zoning Units Assessment 26- 119 -21 -34 -0005 2208 69th Avenue R -1 $ 1,850 26- 119 -21 -34 -0004 2204 69th Avenue R -1 $ 1,850 26- 119 -21 -34 -0003 2200 69th Avenue R -1 $ 1,850 26- 119 -21-43 -0105 6900 Oliver Avenue R -1 $ 1,850 26- 119 -21-43 -0104 2112 69th Avenue R -1 $ 1,850 26- 119 -21-43 -0030 2106 69th Avenue R -1 $ 1,850 26- 119 -21-43 -0031 2100 69th Avenue R -1 $ 1,850 26- 119 -21 -43 -0019 6900 Newton Avenue R -1 $ 1,850 26- 119 -21-43 -0018 6901 Morgan Avenue R -1 $ 1,850 26- 119 -21 -43 -0007 6900 Newton Avenue R -1 $ 1,850 26- 119 -21-43 -0006 6901 Logan Avenue R -1 $ 1,850 26- 119 -21-44 -0094 6900 Logan Avenue R -1 $ 1,850 26 -119 -21-44 -0093 1820 69th Avenue R -1 $ 1,850 26- 119 -21-44 -0086 1800 69th Avenue R -1 $ 1,850 - 26- 119 -21-44 -0087 1720 69th Avenue R -1 $ 1,850 26- 119 -21 -44 -0088 1714 69th Avenue R -1 $ 1,850 26- 119 -21 -44 -0079 1708 69th Avenue R -1 $ 1,850 26- 119 -21 -44 -0076 1700 69th Avenue R -1 $ 1,850 26- 119 -21-44 -0073 1618 69th Avenue R -1 $ 1,850 26- 119 -21-44 -0104 1612 69th Avenue R -1 $ 1,850 26- 119 -21-44 -0105 1606 69thAvenue R -1 $ 1,850 26- 119 -21-44 -0106 1600 69th Avenue R -1 $ 1,850 26- 119 -21 -44 -0068 1510 69th Avenue R -4 4 $ 4,140 25- 119 -21 -33 -0048 1308 69th Avenue R -5 32 $ 18,814 'T1 25- 119 -21 -33 -0082 1200 69th Avenue R -4 $ 15,042 25- 119 -21 -33 -0083 1120 69th Avenue R-4 $ 6,440 C M 25- 119 -21 -33 -0044 1100 69th Avenue R-4 $ 7,090 36- 119 -21 -22 -0027 6843 Emerson Avenue R -1 $ 1,850 36- 119 -21 -22 -0026 6842 Emerson Avenue R -1 $ 1,850 36- 119 -21 -22 -0002 6843 Dupont Avenue R -1 $ 1,850 36- 119 -21 -22 -0001 Pump House R -1 $ 6,231 35- 119 -21 -11 -0037 1701 69th Avenue R -5 120 $ 27,785 35- 119 -21 -11 -0038 R -5 $ 7,936 36- 119 -21 -22 -0047 6800 Humboldt Avenue C -2 $ 6,168 36- 119 -21 -22 -0054 1 High Crest Estates R -3 54 $ 8,101 $ 153,997 I FIGURE 7 69th Avenue Shingle Creek Parkway to Dupont Storm Drainage Improvement Preliminary Levy Roll Preliminary PID Address Zoning Units Assessment 26- 119 -21 -34 -0005 2208 69th Avenue R -1 $ 625 26- 119 -21 -34 -0004 2204 69th Avenue R -1 $ 625 26- 119 -21 -34 -0003 2200 69th Avenue R -1 $ 625 26- 119 -21-43 -0105 6900 Oliver Avenue R -1 $ 625 26- 119 -21-43 -0104 2112 69th Avenue R -1 $ 625 26- 119 -21-43 -0030 2106 69th Avenue R -1 $ 625 26 -119 -21-43 -0031 2100 69th Avenue R -1 $ 625 26 -119 -21-43 -0019 6900 Newton Avenue R -1 $ 625 26 -119 -21-43 -0018 6901 Morgan Avenue R -1 $ 625 26- 119 -21-43 -0007 6900 Newton Avenue R -1 $ 625 26- 119 -21-43 -0006 6901 Logan Avenue R -1 $ 625 26- 119 -21-44 -0094 6900 Logan Avenue R -1 $ 625 26- 119 -21-44 -0093 1820 69th Avenue R -1 $ 625 26- 119 -21-44 -0086 1800 69th Avenue R -1 $ 625 26 -119 -21-44 -0087 1720 69th Avenue R -1 $ 625 26- 119 -21-44 -0088 1714 69th Avenue R -1 $ 625 26- 119 -21-44 -0079 1708 69th Avenue R -1 $ 625 26- 119 -21-44 -0076 1700 69th Avenue R -1 $ 625 0 26- 119 -21-44 -0073 1618 69th Avenue R -1 $ 625 26- 119 -21-44 -0104 1612 69th Avenue R -1 $ 625 26- 119 -21-44 -0105 1606 69thAvenue R -1 $ 625 26- 119 -21-44 -0106 1600 69th Avenue R -1 $ 625 26- 119 -21-44 -0068 1510 69th Avenue R-4 4 $ 2,160 25- 119 -21 -33 -0048 1308 69th Avenue R -5 32 $ 9,816 25- 119 -21 -33 -0082 1200 69th Avenue R-4 $ 7,848 25- 119 -21 -33 -0083 1120 69th Avenue R-4 $ 3,360 25- 119 -21 -33 -0044 1100 69th Avenue R-4 $ 3,699 36- 119 -21 -22 -0027 6843 Emerson Avenue R -1 $ 625 36- 119 -21 -22 -0026 6842 Emerson Avenue R -1 $ 625 36- 119 -21 -22 -0002 6843 Dupont Avenue R -1 $ 625 36- 119 -21 -22 -0001 Pump House R -1 $ 3,251 35- 119 -21 -11 -0037 1701 69th Avenue R -5 120 $ 14,497 35- 119 -21 -11 -0038 R -5 $ 4,141 36- 119 -21 -22 -0036 6840 Humboldt Avenue C -2 $ 3,789 36- 119 -21 -22 -0047 6800 Humboldt Avenue C -2 $ 3,218 36- 119 -21 -22 -0054 High Crest Estates R -3 54 $ 2,736 26- 119 -21 -33 -0049 1500 69th Avenue C -2 $ 4,158 25- 119 -21 -33 -0049 6900 Humboldt Avenue C -2 $ 3,600 25- 119 -21 -33 -0047 1 6910 Humboldt Avenue R -5 $ 1,500 35- 119 -21 -11 -0005 11505 69th Avenue C -2 $ 4,680 $ 88,077 Mom ON MIN IN MM IN IN NISSEN ii ii ii monsoons ■■■ ■■■ ■■ Mid �� ■■ ■■onso■■■■ �� i ■■■ ■■■ ■�� WI \ ■ ■ ■O �� IN �� No .. ■ ■ ■ / ■ ■ ■on■■ .■ WO MEN ■ "• •• '1 ■111111: Mom ♦ C.: IN .0 ��IIIIIIIII : 4 �� ~ .�� ■� INS. ,. w; MENNEN mm mm mm mm on mm No mm mm mm �� mm • • 11h - • • • 1 ii ii ii � ■■■■■■ MENNEN M■ ■ ■ ■■ ON ■■ �0 � ■.I..... ■ ■■ ■ ■■ ■/► Sri it �m mm �� ■� IN WIN mm ii ii it mm mm IN mom m� �• ....�. �� ...1 111111 � ` � �� mm ml m= Ulm I N Ml Ml IN/i Ml '- III •'- ■ ._ _ _.•,- k1t_ S.�3gd MEMORANDUM TO: Michael McCauley, City Manager FROM: Scott Kline, Chief of Police DATE: January 17, 1996 SUBJECT: Resolution Amending the 1995 and 1996 General Fund Budget to Carry Forward Approved Appropriations in the Amount of $69,750 for the Police Mobile Computing Device (MCD) Project Attached is a time table of the Mobile Computing Device (MCD) project. The time table highlights important dates and events relating to the current status of the MCD project. The reason for the delay in the MCD project has been due to the selected software provider, OCS Technologies. OCS Technologies was selected to be the provider of software for the MCD project because they currently provide the Computer Aided Dispatch (CAD) and Records Management System (RMS) to the LOGIS police agencies. Selecting OCS Technologies as the software vendor offered an MCD system that would be integrated with our CAD/RMS system. This would provide the officer, through their mobile computer, access to the CAD/RMS system, something the MCD police agencies required in a MCD system. It was not until the summer of 1995 that the MCD Committee learned of OCS Technologies financial difficulties and that there was not progress in the LOGIS MCD project. The MCD Committee began working on alternative software options that offered the important integration we wanted in our CAD/RMS system. In November of 1995, we began negotiations with the City of West Covina, California, as a possible provider for our CAD/RMS software support and maintenance and MCD software. The City of West Covina has the same CAD/RMS product we had through OCS Technologies. They have made software enhancements, changes in data management, and also have an existing MCD software that has been operational for over three years. Daily users of the OCS Technologies product would see little change to the City of West Covina product. The City of West Covina supports approximately 15 agencies both in and out of California. On December 12, 1995, we canceled our contract with OCS Technologies as the provider of the CAD/RMS software support and maintenance and the MCD software. On January 12, 1996, we signed an agreement with the City of West Covina for CAD/RMS software support and maintenance and the MCD software. We will begin implementation of the MCD project in the spring of 1996. Attachments Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AMENDING THE 1995 AND 1996 GENERAL FUND BUDGET TO CARRY FORWARD APPROVED APPROPRIATIONS IN THE AMOUNT OF $69,750 FOR THE POLICE MOBILE COMPUTING DEVICE (MCD) PROJECT WHEREAS, Section 7.08 of the City Charter does provide the City Council with the authority to appropriate funds from accumulated surplus in an amount equal to a previous appropriation in the General Fund Budget, if not in fact expended or encumbered for that purpose in the previous fiscal years; and WHEREAS, Resolution 94-252 authorized the City of Brooklyn Center to join the LOGIS Mobile Digital Terminal (MDT) Group and provide the financing thereof; and WHEREAS, Resolution 94 -258 amended the 1994 and 1995 General Fund Budget to carry forward approved appropriations in the amount of $500 for initial costs associated with MDTs; and WHEREAS, In the 1995 Police Department Budget $45,000 was approved in contractual services (4400) for the MDT Project; and WHEREAS, Resolution 95 -172 authorized the purchase of Mobile Computing Devices for the police department and amended the 1995 General Fund Budget. Police contractual services was decreased by $42,000 and police capital outlay increased by $66,250; and WHEREAS, the provider of the MCD software, OCS Technologies, has failed to meet the terms of the agreement to deliver software and therefore has delayed the purchase of the hardware until problems were resolved; and WHEREAS, LOGIS has terminated their contract with OCS Technologies for MCD software and has contracted with the City of West Covina as the software provider for the Mobile Computing Device (MCD) Project; and WHEREAS, implementation of this project is set to begin in the spring of 1996; and WHEREAS, the police department is requesting the appropriations be carried forward to the 1996 Budget. RESOLUTION NO. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that; 1. The 1995 General Fund Budget is amended as follows: a. Decrease Police Contractual Services (4400) by: $3,000 Decrease Police Capital, Other Equipment (4552) by: $66,250 Decrease Police Capital, Mobile Equipment (4553) by: $500 Decrease Transfers from Fund Balance (3990) by: $69,750 2. The 1996 General Fund Budget is amended as follows: a. Increase Police Contractual Service (4400) by: $3,000 Increase Police Capital, Other Equipment (4552) by: $66,250 Increase Police Capital, Mobile Equipment (4553) by: $500 Increase Transfer from Fund Balance (3990) by: $69,750 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Mobile Computing Device (MCD) Project A LOGIS Joint Project with the Cities of Brooklyn Center, Eagan, Golden Valley, and St. Louis Park a bctober /November 1993 Discussion began and the LOGIS MDT/MCD Committee was established to research the possibility of an MDT/MCD System between the cities of Brooklyn Center, Eagan, Golden Valley, and St. Louis Park. January -May 1994 Researched Hennepin Count and private options for a data P Y P P communications provider for an MDT/MCD System. June 29, 1994 MDT/MCD Committee Recommendation Report recommends RAM Mobile Data for data communications provider and OCS Technologies for software enhancements and programming. July- August, 1994 Worked on getting final costs from OCS Technologies for software enhancements and programming. July 12, 1994 Copy of MDT/MCD Committee Recommendation Report sent to City Manager Gerald Splinter from Chief of Police Trevor Hampton. Chief Hampton requested to go to council in August for additional funding. 1993 funds were based on leasing MDT units from Hennepin County. O eptember 1994 Received preliminary cost quote from OCS Technologies. Quote not acceptable. October 6, 1994 Memorandum from Administrative Analyst Patty Prokott to Acting Chief of Police Scott Kline. The memo updated Acting Chief Kline as to the current status of the project. October 19, 1994 LOGIS and the City of Minnetonka negotiate price reductions with OCS Technologies. LOGIS and Minnetonka began working together with OCS Technologies at this point. Minnetonka also selected RAM Mobile Data for data communications provider and OCS Technologies for software enhancements and programming for their MCD Project. The City of Minnetonka is a member of LOGIS, but the police department licenses software directly from OCS Technologies, rather than through LOGIS. The software is similar, but Minnetonka has a version that runs on DEC computers, and LOGIS uses Hewlett - Packard equipment. October 25, 1994 LOGIS received a final project bid on MDT/MCD software enhancements and programming from OCS Technologies. MCD Time Table - Page 1 November 28, 1994 Resolution 94 -252 Resolution authorizing the City of Brooklyn Center to join the LOGIS Mobile Digital Terminal Group and provide the financing thereof. December 12 1994 Memorandum transferring unds into appropriate u g acco nts in 1994 and carrying forward $500 to the 1995 budget. December 19, 1994 LOGIS sent purchase order and partial payment for MCD project. December 22, 1994 OCS Technologies begins final developer agreement negotiating with RAM Mobile Data. December 27, 1994 LOGIS check in the amount of $86,520 to OCS Technologies. This was approximately 70% of total project funding. Brooklyn Center's share was $31,548 paid from the 1994 police budget. December 30, 1994 LOGIS begins requirement discussions with OCS Technologies programmer. January 31, 1995 MDT Hardware Invitation to Bid sent out, LOGIS MDT RFP, contract no. MDT9501 (hardware). F ebruary 1995 Received word ord that OCS Technologies and RAM Mobile Data negotiations were stalling. February 22, 1995 Opening of LOGIS MDT RFP, contract no. MDT9501 (hardware). March 1, 1995 Accepted MCD bid from Badger Computers for Laptop 486N unit. Pricing in RFP good through February 1996. March 1995 Received word that OCS Technologies and RAM Mobile Data were starting new negotiations. April 3 1995 P � Memorandum to sworn officers inviting them to view selected MDT/MCD hardware at Golden Valley Police Department. Vendors were selected from RFP. Other than sworn administrators, no Brooklyn Center officers attended. April, 1995 Signed customer agreement with RAM Mobile Data. May 1995 Received word that OCS Technologies and RAM Mobile Data will not have a developer's agreement. MCD Time Table - Page 2 June 1995 Began work with RAM Mobile Data on out sourcing to another vendor for interface. Tune 9, 1995 Letter to OCS Technologies on behalf of users signed by LOGIS Director Mike Garris. Director Garris requested the $86,520 be returned because of breach of agreement relating to the MCD Project. July 1995 Dave Schroeder, LOGIS, indicated OCS Technologies desire to work with LOGIS on the project, and outlined steps that would be taken to move the project forward. July 18, 1995 Memorandum to Finance Director Charlie Hansen from Chief of Police Scott Kline. Total costs for urcha in p s g the MCD hardware up front and the ongoing costs associated with the MCD project. July 20, 1995 OCS Technologies verbal response to Dave Schroeder, LOGIS. July 24, 1995 Resolution 95 -172 Resolution authorizing the purchase of mobile computing devices for the police department and amending the 1995 general fund budget. gust 1995 � LOGIS and Minnetonka work with InfoTech as out a p source vendor for the RAM Mobile Data interface. Received quote from InfoTech. September 1, 1995 Letter to OCS Technologies on behalf of users signed by Director Mike Garris. Director Garris suggesting option to OCS Technologies on delivering of some of their software for the MDT/MCD project. Required OCS Technologies response by September 15, 1995. October 23 -26, 1995 Bob Hernz of Golden Valley and Steve Sandwick of Minnetonka Police Departments attended the OCS Technologies National User Group Conference in California. It was clear at the conference that OCS Technologies has many unsatisfied customers and it was not clear if or when OCS will resolve financial difficulties. It was learned at the conference that LOGIS has an opportunity to contract with the City of West Covina, California, for continuing support of the OCS CAD and Records products. In addition, West Covina has a developed and operational MDT/MCD module that eliminates the need for a DEC computer to be used as a message switch. MCD Time Table - Page 3 November 8, 1995 Mike Garris and Dave Schroeder, LOGIS, made contact with Commander Ken Fields of the West Covina Police Department. West Covina is working with approximately 15 OCS Technologies HP agencies in providing software support and maintenance. West Covina's CAD/RMS products are different from OCS Technologies due to several behind the scenes improvements and additions, but daily users would see few changes. They have done interconnects with several State systems and with several kinds of MDT/MCD systems. They are going to develop a RAM MCD interconnect for at lease two other agencies. West Covina is very willing to support LOGIS and develop an MCD interface. Decided to hold further discussions. November 17, 1995 Special police user group meeting held. Users agreed to move forward with contracting with West Covina and terminate contract with OCS Technologies for software support and maintenance. December 4, 1995 Dave Schroeder and Chris Nortan from LOGIS traveled to West Covina to meet with Commander Ken Fields for further discussions and details of possible agreement. December 12, 1995 Letter to OCS Technologies on behalf of the users signed by Director Mike Garris. Letter terminated the OCS Technologies Software Support and Maintenance Agreement with LOGIS and canceled the MDT/MCD project. Demanded the full sum of $86,526 be remitted to LOGIS immediately. December 12, 1995 Letter to Commander Ken Fields, West Covina Police Department from LOGIS Director Mike Garris. This letter was the start to a formal agreement between LOGIS and West Covina. January 2 1996 Y � Signed agreement returned to West Covina from LOGIS. Conversion tapes sent to LOGIS. Conversion to take place the first quarter of 1996. MCD module to be added in the spring of 1996. Commander Ken Fields of West Covina to travel to LOGIS on February 15, 1996. MCD Time Table - Page 4