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HomeMy WebLinkAbout1996 01-22 EDAP Regular Session CITY COUNCIL AGENDA -3- January 22, 1996 EDA AGENDA CITY OF BROOKLYN CENTER JANUARY 22, 1996 00 0 �UMGrJ _ 1. Call to Order 2. Roll Call 1)5 lyt m KM U- M k 3. Approval of Agenda and Consent Agenda -The following items are considered to be routine by the Economic Development Authority and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner so requests, in which event the item will be removed from the consent agenda and considers` at the end of Commission Consideration Items. , a. Approval of Minutes: - Commissioners not present at meetings will be recorded as abstaining from the vote on the minutes. . 1. January 8, 1996 - Regular Session KM 4. Commission Consideration Items rl ( a. Resolution Authorizing the Executive Director to Write Off Uncollectible Accounts Receivable '� P, C �� b. Resolution Accepting Bids and Awarding Contract for Asbestos Abatement at the EDA -Owned Property at 6550 West River oad (Premier Mechanical Buildin 5. Ad'o W A � J urmnent _ ` 4 (nO Km MINUTES OF THE PROCEEDINGS OF THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION JANUARY 8, 1996 CITY HALL CALL TO ORDER The Brooklyn Center Economic Development Authority (EDA) met in regular session and was called to order by President Myrna Kragness at 7:29 p.m. ROLL CALL President Myrna Kragness, Commissioners Kathleen Carmody, Debra Hilstrom, and Kristen Mann. Also present were Executive Director Michael McCauley, Director of Public Services Diane Spector, Director of Finance Charlie Hansen, City Attorney Charlie LeFevere, and Council Secretary Connie Beckman. APPROVAL OF AGENDA AND CONSENT AGENDA A motion by Commissioner Carmody and seconded by Commissioner Mann to approve the January 8, 1996, agenda and consent agenda as printed passed unanimously. APPROVAL OF MINUTES A motion by Commissioner Carmody and seconded by Commissioner Mann to approve the minutes of the December 11, 1995 - Regular Session; and December 18, 1995 - Regular Session as printed passed unanimously. RESOLUTION NO. 96 -01 Commissioner Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION ELECTING OFFICERS FOR THE ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR THE CITY OF BROOKLYN CENTER The motion for the adoption of the foregoing resolution was duly seconded by Commissioner Kristen Mann and passed unanimously. The following officers were elected: President/Treasurer Myrna Kragness Vice - President Kristen Mann Assistant Treasurer Charlie Hansen Secretary G. Brad Hoffman RESOLUTION NO. 96-02 Commissioner Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION DESIGNATING DEPOSITORIES OF EDA FUNDS The motion for the adoption of the foregoing resolution was duly seconded by Commissioner Kristen Mann and passed unanimously. The following banks are designated as the depositories of funds for the Economic Development Authority: Marquette Bank Brookdale First National Bank of Omaha Riverside Bank. COMMISSION CONSIDERATION ITEMS There were none. ADJOURNMENT A motion by Commissioner Mann and seconded by Commissioner Hilstrom to adjourn the meeting at 7:30 p.m. passed unanimously. President Recorded and transcribed by: Connie Beckman Timesaver Off Site Secretarial 01/08/96 -2- MEMORANDUM Date: January 8, 1996 To: Michael J. McCauley, City Manager From: Brad Hoffman, Community Development Director Subject: Resolution Authorizing the Executive Director to Write Off Uncollectible Accounts Receivable The attached resolution, if adopted by the board of commissioners of the Brooklyn Center EDA, will write off uncollectible accounts receivable. It is not anticipated that we will be able to collect these accounts. 1. Coldwell Banker. This was a local agency which has since been sold. The new owner refuses to recognize the debt. It has been sent to a collection agency. 2. Erin Jones. This was a wedding that was canceled. The client also stopped payment on the deposit check and refuses to pay the deposit. This also has been sent to a collection agency. 3. American Heart Association. For some reason, their check was for $.50 less than the invoice. It is too small an amount to pursue. 4. MN Society of Medical Technology. Again, the client did not pay the amount of their invoice. The amount is too small to pursue. 5. Minneapolis Auto Auction. The client booked several rooms at the Inn. They did not use two of the rooms and won't pay for them. They are a frequent user that books large food events (they are booked in 1996). Staff believes it is in the best interest of the facility to just write this off. 6. Cecily lischnewski. The client rented the gazebo for two days and has not paid. This has been sent to a collection agency. All of these debts are 1994 events. The last time the EDA wrote off uncollectible receivables was December 13, 1994. At that time, the EDA wrote off uncollectible accounts receivable in the amount of $10,132.98. Commissioner introduced the following resolution and moved its adoption: EDA RESOLUTION NO. RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO WRITE OFF i 1NC OT .T .FrTTRT .F ACCOUNTS RFCFTV a RT F WHEREAS, the Executive Director has reported the following EBHC accounts receivable are not expected to be collected due to staff efforts being exhausted and accounts being turned over to collection agencies. Collection efforts will continue by the collection agency and with the adoption of this resolution, the accounts will be removed from the receivable records and charged off as uncollectible accounts. NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the EDA of Brooklyn Center to authorize the Executive Director to write off from the EDA's records as uncollectible the following accounts receivable: Due From Amount Convention Center Coldwell Banker 649.10 Jones, Erin 27.5.00 924.10 Inn on the Farm American Heart Association .50 MN Society of Med Tech 4.92 Minneapolis Auto Auction 315.00 Wischnewski, Cecily 100-00 549"42 $1,473.52 Date President The motion for the adoption of the foregoing resolution was duly seconded by commissioner and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. MEMORANDUM Date: January 17, 1996 To: Michael J. McCauley, City Manager From: Tom Bublitz, Community Development Specialist Subject: Resolution Accepting Bids and Awarding Contract for Asbestos Abatement at the EDA -Owned Property Located at 6550 West River Road (Premier Mechanical Building) The bid opening for the asbestos abatement project at the EDA -owned property located at 6550 West River Road (Premier Mechanical building) was held on January 12, 1996. The Brooklyn Center Economic Development Authority approved the plans and specifications and authorized the advertisement for bids for this project at their December 11, 1995, meeting. Bids were received from seven asbestos abatement contractors and ranged from $13,850 to $38,390. The contract estimate prepared by Environmental Process, Inc. (EPI), the EDA's consultant on this project, was $15,000 to $20,000. It is not unusual for bids on asbestos abatement projects to have such a wide range. An alternate bid was set up to provide for a May abatement rather than a February deadline for the project. The bids for the February completion date are in the first column of the resolution and the alternate bid is in the second column. The differences between the May completion date and February completion date are relatively minimal for most of the contractors. The low bidder, RenTec Services, Inc., bid $1,000 less for a May completion date. The reason the alternate was set up was that heat must be provided in the building to perform the abatement in February, and with a May deadline for the project it was anticipated the EDA could experience savings from not having to provide heat. However, the contracting firms are generally busier in the spring and, in this case, the savings for conducting a spring abatement project were minimal. Staff is recommending the EDA accept the bid from RenTec Services, Inc., for a February project completion. On behalf of the City, EPI has been reviewing the contractor qualifications and has indicated that RenTec Services, Inc., meets the requirements set forth in the project documents and EPI is recommending the acceptance of the bid from RenTec Services, Inc., in the amount of $13,850. A letter from EPI regarding the recommendation for contract award is included with this memorandum. The next step in the process is to provide for the demolition of the Premier Mechanical building and staff will return to the EDA at an upcoming meeting with plans and specifications for the demolition of the Premier Mechanical building located at 6550 West River Road. ENVIRONMENTAL PROCESS, INCORPORATED 0 Glenwood Avenue, Minneapolis, Minnesota 55405.612- 377 -8316 - Fax 612 - 377 -4984 e t January 17, 1996 Mr. Tom Bublitz Economic Development Authority City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, Minnesota 55430 Re: Premier Mechanical Building Asbestos Abatement Bid Evaluation EPI #95 -850A Dear Mr. Bublitz Sealed bids were received, publicly opened and read is Conference Room B of Brooklyn Center City Hail on January 12,1996 at 11:00 a.m. Seven of the ten contractors who attended the prebid meeting submitted bids. Base bids ranged from 513,850 to $38,390. Alternate bids are to perform the project later in the spring of 1996 ranged from $12,850 to $35,950. After review of the bid summary, postbid contractor qualification submittals, and conversation with the Owner Representatives, EPI cannot see any legal reason for not awarding the contract to the low bidder, Rentec, for a base bid sum of $13,850 or accept the alternate bid for the sum of $12,850. If you have any questions regarding the project of this letter, please feel free to contact me at 377 -8316. Cordially ENVIRONMENTAL PROS , 5 Cott S. or n Project Manager CONTRACT This Agreement made this 22nd day of January, 1996, by and between RenTec Services, Inc., hereinafter called the CONTRACTOR, and the Economic Development Authority onty in and for the City of Brooklyn Center, hereinafter called the OWNER, witnesseth: That the CONTRACTOR and OWNER for the consideration d herein erein a g ree as follows: I Scope of Work The CONTRACTOR shall furnish all of the labor, materials and equipment and perform all of the work described in the Contract Documents for the following: Premier Mechanical Building asbestos abatement (6550 West River Road, Brooklyn Center, Minnesota) The CONTRACTOR shall do everything required of this Agreement and the Contract Documents, and all Work shall be done in the best s and workmanlike manner. The CONTRACTOR shall make ood replace, g � and renew at his own cost and expense any loss or damage to said Work and adjacent properties and facilities during the performance of the Work or prior to the final acceptance thereof by the OWNER, and shall be wholly responsible for the performance and completion of such Work. H Commencement and Completion of Work The CONTRACTOR shall commence Work under this Contract upon receipt of written "Notice to Proceed ", and fully complete the project within a ten day continuous time frame and by February 21, 1996, and shall complete the Work in accordance with the Contract Documents. The CONTRACTOR shall notify the OWNER in writing of any and all causes of delay of such Work or any part thereof within three (3) days of the beginning of such delay. Except for delays beyond its control, the CONTRACTOR shall be liable for liquidated damages as provided in the Contract Documents. III The Contract Sum The OWNER shall pay the CONTRACTOR for the performance of this Contract according to the provisions set forth in the Contract Documents and the proposal submitted by the CONTRACTOR on January 12, 1996, the amount of which is $13,850.00. IV Insurance, Performance Bond and Indemnification This Contract shall be in full force and effect after execution hereof upon the filing and acceptance of the insurance documents and the performance bond as required in the Contract Documents. Said insurance documents shall be issued in accordance with the provisions of Section 0090 Supplementary Conditions, Article H Insurance and Bonds, of the Contract Documents, thereby assuring that the Economic Development Authority in and for the City of Brooklyn Center, the City of Brooklyn Center and Environmental Process, Inc., have been named as additional insured parties on all such policies or have been provided separate insurance policies of the kind and amount stated therein. The performance bond shall be enforceable by the OWNER. In addition to the kinds and amounts of insurance specified, the CONTRACTOR shall indemnify and hold harmless the OWNER and the City of Brooklyn Center, their officers and employees from all suits, actions, or claims of any character brought as a result of bodily injury to persons or of damage to property arising out of the CONTRACTOR's negligent or otherwise wrongful act or omission, including breach of a specific contractual duty. V Contract Documents Contract Documents shall consist of the following component parts: 1. The accepted Proposal of the Contractor 2. Project Manual Division 0 - Bidding Contract Documents 3. Project Manual Division 1 - General Requirements 4. Project Manual Division 2 - Site Work 5. Project Manual Appendices 6. Addenda and Change Orders 7. This Instrument This instrument, together with the documents hereimbove mentioned, form the Contract, and they are as fully a part of the Contract as if hereto attached or herein repeated. VI The CONTRACTOR herewith agrees to reimburse the OWNER for any expense incurred by the OWNER in correcting any condition which the OWNER deems to create a condition which is unsafe or hazardous with respect to any person when such unsafe or hazardous condition has been caused by the omission or commission of the CONTRACTOR in carrying out the Work specified under this Contract. The expenses for which the OWNER shall be reimbursed shall include, but shall not be limited to, any wages or overtime pay which the OWNER is required to pay to any of its employees who undertake to correct such condition. Payment shall be made promptly upon submission of a statement by the OWNER to the CONTRACTOR, and the determination by the OWNER shall be deemed conclusive as to whether or not an unsafe condition was actually present. This provisions shall be deemed to relate only to emergency conditions and where feasible, notice of such condition shall first be given to the CONTRACTOR. The liability of the CONTRACTOR under this provisions shall not exceed $500.00 for each such defective or hazardous condition. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed in duplicate as of the day and year first above written. IN THE PRESENCE OF: CONTRACTOR: RENTEC SERVICES, INC. BY AND -2- OWNER: ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR THE CITY OF BROOKLYN CENTER BY President AND Executive Director (Corporate acknowledgment) STATE OF MINNESOTA ) } ss. COUNTY OF HENNEPIN ) On this day of , 1996, before me personally appeared to me personally known, who, being duly sworn, did say that he /she is the of the corporation named in the foregoing instrument, and that the seal affixed to said instrument is the corporate seal of said corporation by authority of its Board of and said acknowledged said instrument to be the free act and deed of said corporation. Notary Public My commission expires STATE OF MINNESOTA ) ss. COUNTY OF HENNEPIN ) On this day of , 1996, before me a Notary Public within and for said County, personally appeared Myrna Kragness and Michael J. McCauley, to me personally known who, being by me duly sworn they did say that they are respectively the President and Executive Director of the Economic Development Authority in and for the City of Brooklyn Center (EDA), and that the seal affixed to the foregoing instrument is the corporate seal of the EDA, and that said instrument was signed and sealed in behalf of the Economic Development Authority in and for the City of Brooklyn Center by the authority of its Board of Commissioners and said President and Executive Director acknowledged said instrument to be the free act and deed of the Economic Development Authority in and for the City of Brooklyn Center. Notary Public My commission expires -3- Commissioner introduced the following resolution and moved its adoption: EDA RESOLUTION NO. RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR ASBESTOS ABATEMENT AT THE EDA -OWNED PROPERTY LOCATED AT 6550 WEST ZTVER ROAD (PREMTER MECHANICAL BUILDING) WHEREAS, pursuant to an advertisement for bids for asbestos abatement at 6550 West River Road, Brooklyn Center, Minnesota (Premier Mechanical Building), the following bids were received, opened and tabulated by a representative of the Community Development Director on the 12th day of January, 1996: :................::.......::.. :.;;:.; .;::::.; :.:.. r:. ::.:.....:......... ..:. .:..::::.:::::..:.::........:.............:......................:.:.::::::::::::............... ............................... ....... RenTec Services, Inc. $13,850 $12,850 Mavo Systems $17,350 $16,750 VCI Asbestos Abatement, Inc. $18,675 $17,875 M.A.A.C., Inc. $20,500 $20,500 Red Pine Industries, Inc. $28,000 $27,200 Safe Air Systems, Inc. $30,000 $30,000 A -1 Abatement, Inc. $38,390 $35,950 *work performed from February 12 to February 21. * *work performed from May 6 to May 15. WHEREAS, it appears that RenTec Services, Inc., has submitted the lowest responsible bid for asbestos abatement at 6550 West River Road (Premier Mechanical Building). NOW, THEREFORE, BE IT RESOLVED by the Economic Development Authority in and for the City of Brooklyn Center that: 1. The EDA President and Executive Director are hereby authorized to execute a contract with RenTec Services, Inc., for asbestos abatement at 6550 West River Road (Premier Mechanical Building). 2. All costs associated with the project shall be accounted for in the EDA special operating fund. EDA RESOLUTION NO. Date President The motion for the adoption of the foregoing resolution was duly seconded by commissioner and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted.