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Home My WebLink About1996 03-11 CCP Regular Session CITY COUNCIL AGENDA CITY OF BROOKLYN CENTER March 11, 1996 7 p.m. 1. Call to Order 2. Roll Call 3. Opening Ceremonies 4. Council Report 5. Approval of Agenda and Consent Agenda -The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. j a. Approval of Minutes Councilmembers not present at meetings will be recorded as abstaining from the vote on the minutes. 1. February 26, 1996 - Regular Session 2. February 26, 1996 - Executive Session b. Resolution Authorizing the Purchase of a New Staff Car for the Police Department C. Application from Junior Achievement of the Upper Midwest for Authorization for an Exemption from Lawful Gambling License d. Resolution Appointing Fire Chief Ron Boman as Emergency Management Director and Police Captain Joel Downer as Emergency Management Coordinator e. Resolution Declaring Earle Brown Days as a Civic Event from June 21 through June 30, 1996 f. Capital Outlay Resolutions 1. Resolution Authorizing the Purchase of Aluminum Signs and Sign Blanks for Annual Sign Replacement Program • 2. Resolution Accepting Quotes and Authorizing the Purchase and Installation of One (1) Front Snow Plow, One (1) Wing Snow Plow and Accessories and One (1) Tailgate Sander CITY COUNCIL AGENDA -2- March 11, 1996 3. Resolution Accepting Quotes and Authorizing the Purchase and Installation of One (1) Underbody Blade, One (1) Strobe Lighting System and One (1) Roll Up Tarp System 4. Resolution Approving Specifications and Authorizing Advertisement for Bids for the Purchase of One (1) Sander, One (1) Underbody, One (1) Front Snow Plow and One (1) Hydraulic System g. Resolution Approving Plans and Specifications, and Directing Advertisement for Bids, Improvement Project Nos. 1996 -01, 02, and 03, Orchard Lane East, Street, Storm Drainage, and Utility Improvements, Contract 1996 -B h. Resolution Establishing Project, Approving Specifications, and Directing Advertisement for Bids for Improvement Project No. 1996 -12, Diseased Tree Removal Program i. Resolution Approving Change Order No. 1, Accepting Work Performed and Approving Final Payment, Improvement Project No. 1994 -30, Contract 1994 -G, 69th Avenue Landscaping, Phase II • j. Resolution Approving Plans and Specifications, and Directing - Advertisement for Bids, Improvement Project No. 1995 -05, 69th Avenue North (Shingle Creek Parkway to Dupont Avenue North) Roadway, Bridge Replacement, Storm Drainage, and Utility Improvements, Contract 1996 -C k. Licenses 6. Open Forum 7. Public Hearing a. On Proposed Use of 1996 Urban Hennepin County Community Development Block Grant Funds 1. Resolution Approving Projected Use of Funds for 1996 Urban Hennepin County Community Development Block Grant Program • Requested Council Action: -Open the public hearing. -Take public input. -Close the public hearing. -Adopt resolution. • b. Public Hearing Regarding Proposed Improvement Project Nos. 1994 -03 and 04, 57th Avenue, Humboldt to Camden Avenues, Street and Storm Drainage Improvements, and 1996 -06, 07, and 08, Logan, James, and Knox Avenue Storm Drainage, and Utility Improvements CITY COUNCIL AGENDA -3- March 11, 1996 1. Resolution Ordering Improvements and Authorizing Preparation of Plans and Specifications, Improvement Project Nos. 1994 -03 and 04, 57th Avenue, Humboldt to Camden Avenues, and 1996 -06, 07, and 08, Logan, James, and Knox Street, Storm Drainage, and Utility Improvements, Contract 1996 -G • Requested Council Action: -Open the public hearing. -Take public input. -Close the public hearing. -Adopt resolution. C. Public Hearing Regarding Proposed Improvement Project No. 1996 -10, 53rd Avenue, Xerxes to Upton Avenue, and Xerxes, 49th to 53rd Avenues Street Improvements 1. Resolution Ordering Improvements and Authorizing Preparation of Plans and Specifications, Improvement Project No. 1996 -10, Contract 1996 -H, 53rd Avenue, Xerxes to Upton Avenue, and Xerxes, 49th to 53rd Avenues Street Improvements • Requested Council Action: -Open the public hearing. -Take public input. -Close the public hearing. -Adopt resolution. 8. Planning Commission Items a. Planning Commission Application No. 96003 submitted by Mija Landenberger. Request for Preliminary Plat approval to subdivide the parcel of land on which the Budgetel Inn, 6415 James Circle North, is located into two lots. The Planning Commission recommended approval of this application at its February 28, 1996, meeting. • Requested Council Action: - Approve Planning Commission Application No. 96003 subject to the conditions as recommended by the Planning Commission. b. Planning Commission Application No. 96004 submitted by Mija Landenberger. Request for Site and Building Plan approval for a 5,338 sq. ft. 140 seat Denny's Restaurant to be located on a proposed 1.02 acre parcel of land adjacent to the Budgetel Inn, 6415 James Circle North. The Planning Commission recommended approval of this application at its February 28, 1996, meeting. • Requested Council Action: - Approve Planning Commission Application No. 96004 subject to the conditions as recommended by the Planning Commission. • CITY COUNCIL AGENDA -4- March 11, 1996 r 9. Council Consideration Items a. Reschedule Council Work Session for March 18, 1996 • Requested Council Action: -Set date for work session to be held at City Hall at 7 p.m. b. Set Date for Council Work Session for May 20, 1996 • Requested Council Action: -Set date for work session to be held at City Hall at 7 p.m. C. Finalize Date for Facilitated Council Workshop for April 27, 1996 • Requested Council Action: -Set date for workshop to be held at the Sun Room at Inn on the Farm at 9 a.m. d. Resolution Accepting Quote and Authorizing the Purchase of One Rescue Truck/Mini Pumper and Amending the 1996 General Fund and Central Garage Fund Budgets to Provide Additional Funding to Purchase Fire Apparatus • Requested Council Action: -Adopt resolution. e. Resolution Approving Plans and Specifications and Directing Advertisement for Bids, • Improvement Project No. 1995 -04, Contract No. 19964, Replacement of Lift Station #1 and Force Main • Requested Council Action: -Adopt resolution. f. Resolution Establishing Project, Approving Plans and Specifications, and Directing Advertisement For Bids, Improvement Project No. 1993 -18, Contract 1996 -J, Bob Cahlander Park and Park and Ride Landscaping • Requested Council Action: -Adopt resolution. g. Resolution Establishing Project, Approving Plans and Specifications, and Directing Advertisement for Bids, Improvement Project No. 1996 -13, Contract 1996 -E, Playground Equipment Replacement at Grandview, Garden City, Kylawn, Marlin, Riverdale and West Palmer Lake Parks • Requested Council Action: -Adopt resolution. 10. Adjournment • MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL r OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION FEBRUARY 26, 1996 CITY HALL CALL TO ORDER The Brooklyn Center City Council met in regular session and was called to order by Mayor Myrna Kragness at 7 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, and Kristen Mann. Also present were City Manager Michael J. McCauley, Director of Public Services Diane Spector, City Engineer Scott Brink, City Attorney Charlie LeFevere, and Council Secretary Connie Beckman. OPENING CEREMONIES The invocation was offered by Mr. Dwight Gunberg. COUNCIL REPORT • There was none. APPROVAL OF AGENDA AND CONSENT AGENDA A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to approve the February 26, 1996, agenda and consent agenda with the removal of items 5f and 7j and the addition of 5m, Proclamation Declaring March 3 through 10, 1996, as Volunteers of America Week to the consent agenda passed unanimously. APPROVAL OF MINUTES A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to approve minutes of the February 12, 1996 - Regular Session as printed passed unanimously. RESOLUTION NO. 96 -38 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION AMENDING THE 1996 GENERAL FUND BUDGET TO PROVIDE FUNDING FOR SPECIAL ELECTIONS The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. 02/26/96 - 1 - APPOINT ELECTION JUDGES TO SERVE IN SPECIAL ELECTIONS A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to appoint the listing of 1996 election judges for the March 12 and March 26, 1996, special elections passed unanimously. RESOLUTION NO. 96 -39 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION APPOINTING JIM GLASOE AS ALTERNATE DIRECTOR TO THE BOARD OF DIRECTORS OF HENNEPIN RECYCLING GROUP The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. APPLICATION FROM WILLOW LANE PTA FOR AUTHORIZATION TO CONDUCT EXCLUDED BINGO A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to approve the application from Willow Lane PTA for authorization to conduct excluded bingo passed unanimously. RESOLUTION NO 96 -40 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION APPROVING SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE PURCHASE OF ONE (1) 72" RIDING MOWER The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. RESOLUTION NO 96 -41 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING QUOTES AND AUTHORIZING THE PURCHASE OF ONE (1) CRACK- ROUTING MACHINE The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. RESOLUTION NO. 96-42 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING QUOTES AND AUTHORIZING THE PURCHASE OF ONE (1) AIR COMPRESSOR 02/26/96 -2- The motion for the adoption of the foregoing resolution was duly seconded by member Debra • Hilstrom and passed unanimously. RESOLUTION NO. 96 -43 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING Q UOTES AND AUTHORIZING THE PURCHASE OF SIGN CUTTING SOFTWARE AND CUTTER/PLOTTER The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. RESOLUTION NO. 96 -44 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT, IMPROVEMENT PROJECT NO. 1996 -11, REFORESTATION OF 1994 AND 1995 STREET IMPROVEMENT PROJECT AREAS The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. • AN ORDINANCE VACATING PART OF A UTILITY AND DRAINAGE EASEMENT IN LOT 1. BLOCK 1. BROOKDALE SQUARE 2ND ADDITION A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to approve first reading of An Ordinance Vacating Part of a Utility and Drainage Easement in Lot 1, Block 1, Brookdale Square 2nd Addition and setting public hearing date for March 25, 1996, passed unanimously. LICENSES CE SES A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to approve the following list of licenses passed unanimously: AMUSEMENT DEVICES - OPERATOR Humboldt Square Police Substation 6828 Humboldt Ave. N. MECHANICAL SYSTEMS American Appliance & Microwave, Inc. 9554 Foley Blvd. RENTAL DWELLINGS Renewal: Ewing Square Associates Ewing Square Townhouses Robert and Marilyn Cashman 5622 Emerson Ave. N. • 02/26/96 -3 - TAXICAB Triad Transportation, Inc. dba Town Taxi 2500 Washington Ave. N. Nos. 68, 69, 80, 95, 101, 110, 122, 123, 127, 130, 131, 140, and 142 PROCLAMATION Kathleen Carmody introduced the following proclamation and moved its adoption: PROCLAMATION DECLARING MARCH 3-10,1996, AS VOLUNTEERS OF AMERICA WEEK The motion for the adoption of the foregoing proclamation was duly seconded by member Debra Hilstrom and passed unanimously. OPEN FORUM No public input was offered. PUBLIC-HEARINGS PUBLIC HEARING REGARDING PROPOSED IMPROVEMENT PROJECT NOS 1996 -01, 02 AND 03. ORCHARD LANE AST STREET STORM DRAINAGE AND UTILITY IMPROVEMENTS The Director of Public Services introduced the proposed project, and the City Engineer gave a • detailed presentation regarding Improvement Project Nos. 1996 -01, 02, and 03, Orchard Lane East, Street, Storm Drainage, and Utility Improvements. In response to numerous questions and comments, the Director of Public Services offered information regarding accompanying assessments for the project. The 1996 street assessment rate for each lot in the project area is $1,850 and does not vary by each lot's specifications. The proposed storm drainage assessment amount for the Orchard Lane East area is $625 per lot bringing the total proposed assessment amount to $2,475 per lot. Generally, the term of special assessments for street improvements is ten years and would be due with respective property taxes in 1997 if a resident chooses to not pay the total amount in one lump sum. The interest rate is seven percent with a partial payment accepted. There is an Assessment Stabilization Program (ASP) which assists lower /fixed income residents to pay assessments which is based on income and family size. Councilmember Hilstrom questioned the location of the ice hockey rink. The Director of Public Services indicated it should function the same way it is now with some noted improvements in the ability to make ice related to water retention/drainage issues. A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to open the public hearing at 7:35 p.m. passed unanimously. • 02/26/96 -4- Richard Hauck, resident at 6319 Indiana Avenue North, referred to mid -block lighting and highly supported the concept, despite it not being a part of City policy, adding it would improve the neighborhood appearance. Jim Kelly, resident at 6406 Major Avenue North, referred to his concrete driveway with inlaid fiberglass strips to help prevent cracking. Mr. Kelly questioned what would be the grade /quality of concrete for the curb /gutter and whether or not any concrete which is removed from his property will be replaced with the same inlaid fiberglass strips to ensure continued quality of concrete on his property. The City ngineer indicated is ted tY � the amount of concrete removed from Mr. Kelly's property would depend on how much a de would have to be designed � to alleviate an v ehicle � y ehicle scza in or bottoming out and that efforts would be made to replace any removed concrete with the same quality as installed before. He added the City's inspector and contractor would be requested to look at the driveway to replace what was taken out. Mr. Kelly stated his main concern about the project is quality related. He noted there are approximately 110 concrete driveways in the project area. He encouraged Council to consider accommodating those residents who would like to have inlaid fiberglass strips - -at resident cost - -in their driveways contributing to the quality factor. Kay Paulson, resident at 4300 66th Avenue North, addressed Council regarding the proposed chokers to be installed on 65th Avenue North. She referred to Indiana Avenue North and 65th Avenue North stating placement of a stop sign at this intersection would contribute to safety factors, especially in the winter -- because of high snowbanks- -when residents in the area are attempting to back out of their driveways. She questioned how much construction would be done at the same time and how this would affect residents accessing heir driveways ys during construction. The City Engineer responded that heavy /deep construction would take place in conjunction with the project, but the contractor is responsible for residents' daily access to their driveways and for respective emergency vehicles. It was noted once the concrete curb and gutter was formed, it takes approximately three to four days to cure; most likely access to driveways would be obstructed during this time. The Director of Public Services added it is important for those people with special needs (i.e., wheelchair) to notify the City of their status so that appropriate arrangements can be made. Laurie Best, resident at 6343 June Avenue North, referred to the City ordinance about parking in front of homes and inquired about application of the ordinance in this situation. Councilmember Carmody clarified the ordinance would not apply in this situation as well as some other (i.e., sealcoating of driveway). Ms. Best also inquired how far into a resident's property the curbing will extend and how this would apply to a situation such as hers regarding a tall pine tree approximately ten feet from the street; whose responsibility would it be to remove the tree. The Director of Public Services indicated design of a project is done in such a way to help preserve as many trees as possible. She added generally a tree which is 18 inches or closer to the street is "too close" and would have to be removed as well as a tree which is directly over a sewer line. Mrs. Terrie Phillips, resident at 4412 66th Avenue North, indicated she and her husband recently purchased the property in October 1995. Prior to closing on the property, she contacted the City to inquire about prospective assessments /projects and was informed there were none. She has verbally 02/26/96 _5 _ polled residents in her neighborhood who believe curb and gutter improvements are not needed in their street area. Given this, she inquired whether residents could be assessed only for sewer improvements. Councilmember Carmody cited habitual problems of drainage and inevitable necessity for street replacement given their age. Scott Schultz, resident at 6425 Marlin Drive, supported mid -block lighting to be concurrent with the project adding it would enhance the overall look of improvements. Ervin Korte, resident at 4224 66th Avenue North, acknowledged the terrible drainage problem to be addressed which affects the front of his house. He also talked about the proposed choker on 65th and Indiana Avenues North and stated a stop sign at the first intersection along this route was appropriate to alleviate high rates of speed cars travel. Mr. Korte referred to the extreme drainage problem on lots located on either side of his house, especially in the spring. He questioned how many feet are located within a boulevard. The Director of Public Services responded eight to ten feet. In closing, Mr. Korte expressed concern about Indiana Avenue North and traffic congestion associated with parking. Lyle Sands, resident at 4207 Winchester Lane, referred to 65th and Indiana Avenues North requesting a traffic study be done prior to completion of any redesign, stop sign removed, or lights being installed. Leroy Evensen, resident at 4112 65th Avenue North, stated his support for placement of a four -way stop being laced at • p g p the intersection in question given traffic speeds. He stated traffic speeds have been a problem for the twenty years he has lived here. Paul Althoff, resident at 6430 Kyle Avenue North, questioned why all of the cast iron piping is not scheduled to be replaced during the construction as long as the streets will be torn up. The City Engineer responded it was hard to identify exactly how much of the water main needs to be replaced, but more will be known when construction is underway and piping which requires replacement will be done so on an as- identified basis. Councilmember Hilstrom inquired about the life expectancy of a water main. The City Engineer stated life expectancy is usually 40 -50 years depending on the bedding conditions under which it was originally installed. Cast iron piping is replaced with duct and iron pipe with a polyethline wrap to provide extra protection. Carol Define, resident at 6530 Indiana Avenue North, referred to 6th and Indiana Avenues North and visual difficulties to see oncoming traffic, especially in the winter. Dan McGroarty, resident at 6312 Orchard Avenue North, is in favor of chokers. He has seen others in use and believes they look nice. Dale Anderson, resident at 6331 Kyle Avenue North, referred to an ordinance in effect when his subdivision was developed requiring existence of boulevard trees and wondered whether this ordinance was still in effect. He questioned where grant monies for the Assessment Stabilization 02/26/96 -6- Program (ASP) come from. The Director of Public Services responded the ASP comes from local state aid money which is available to pay for things such as sidewalks. There is no current ordinance requiring boulevard trees. There is a certain amount of landscaping required which is usually done in follow -up form the following year upon completion of the project. In the past, there have been monies available in limited amounts ($4,000 - 5,000) to complete reforestation, but these monies have not gone very far. In closing, Mr. Anderson commented speeders in a given area are usually those who are residents of that area. He added stop signs cannot only help, but harm in some situations in that children use them as "barriers." Sue Grue, resident at 6401 Kyle Avenue North, inquired whether there was a method built into the bid process to address unforeseen replacement needs once construction starts. She referred to Mrs. Phillips, resident at 4412 66th Avenue North, stating it is the law that any buyer of a property be informed of any prospective /pending assessments, and suggested Mrs. Phillips pursue some remuneration from the previous owners accordingly. Ms. Grue inquired whether there was any way to negotiate with the project contractor to have an asphalt driveway replaced with concrete at resident cost. The Director of Public Services responded this was something the City could not be a part of, but encouraged any resident who was interested in such a negotiation to pursue this with the project contractor or another contractor, respectively. Joe Doheny, resident at 6321 Halifax Drive addressed Council regarding Marlin Park relative to Y � h drainage issues. The City Engineer responded there were plans to extend some storm sewer from • 65th Avenue down to Marlin Park to pick up some of the park drainage. Mr. Doheny inquired whether there were any plans for a dry pond? The City Engineer responded there were not. Mr. Doheny referred to a break -in incident where he and his wife were at home. He stated he was in favor of mid -block lighting and believes it could contribute to deterring of potential break -ins due to insufficient lighting. Dan McGroarty, resident at 6312 Orchard Avenue North, inquired about how residents would be notified of construction updates, contact people and their phone numbers throughout construction of the project. The Director of Public Services responded an update in the form of a construction newsletter will be distributed approximately every three weeks to residents. Greg Erlandson, resident at 4607 64th Avenue North, acknowledged existence of numerous drainage problems. He expressed concern about Brooklyn Center being the third highest taxed area in MN adding the $2,400 assessment is too high. He questioned whether there would be a follow -up assessment project to replace trees. The Director of Public Services responded there would be no assessment for replacement of trees. Mr. Erlandson referred to an acquaintance who experienced P q P perpetual phone service problems throughout completion of a construction project and late installation of a replacement driveway. Mayor Kragness responded conditions vary on construction projects adding the City has/is making every effort to keep residents informed. Councilmember Carmody referred to Mr. Erlandson's comment about Brooklyn Center being the third highest taxed area in MN, and offered information stating figures the article Mr. Erlandson was quoting from were • inaccurate and offered clarification. Mr. Erlandson expressed concern about the high number of 02/26/96 -7- houses for sale in his neighborhood. Mayor Kragness responded that although a lot of houses appear to be for sale, they do not stay vacant for long and are being sold/bought at a rapid rate. Jim Kelly, resident at 6406 Major Avenue North, asked about suggestions made during the public hearing which included economic and practical indicators; and ensuring lines of communication are kept open. Councilmember p p r Carmody responded the go ahead is complete for preliminary approval of the project. She referred specifically to street lighting and stated this had been previously discussed and was determined by Council as a financial non - priority. The Director of Public Services responded tonight's meeting was to receive Council approval to go ahead with the project itself. After that, Council could deal with details on an issue -by -issue basis (i.e., street lighting, stop signs, traffic flow) by choosing to continue the public hearing, or move on and address details later. Jon Hudlow, resident at 6431 Major Avenue North, has a three -car wide driveway. He inquired whether his driveway would be replaced as it is now versus a two -car wide driveway. The Director of Public Services indicated the minimum allowance is twelve feet wide with the maximum 24 feet wide. She indicated this would be a situation the City would be willing to work with Mr. Hudlow on if he could show just necessity for a driveway that wide. A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to close the public hearing at 8.55 p.m. passed unanimously. RESOLUTION ORDERING IMPROVEMENTS AND AUTHORIZING PREPARATION OF • PLANS AND SPECIFICATIONS. IMPROVEMENT PROJECT NOS. 1996 -01, 02, 03, ORCHARD LANE EAST STREET STORM DRAINAGE AND UTILITY IMPROVEMENTS, CONTRACT 1996 -B A motion by Councilmember Mann and seconded by Councilmember Hilstrom directing the Administrative Traffic Committee to conduct traffic counts on 65th Avenue North, evaluate placement of a stop sign at 65th and Indiana Avenues North, and evaluate use of the S.M.A.R.T. trailer on 65th Avenue North passed unanimously. Councilmember Carmody referred to residents' concerns about mid -block lighting during the public hearing. Councilmember Hilstrom asked for clarification on residents' abilities to petition for installation of mid -block lighting. The Director of Public Services stated if the block is less than 700 feet long id -block lighting would m oul be installed unless there is an v g g g overriding safety concern. If residents desire to pursue mid -block lighting in an area that does not meet City guidelines, approaches could be examined where costs of mid -block lighting installation could be assessed back to property owners (average cost of $5 -10 per household). The City Manager reminded Council of previous discussion and respective decision to deem mid -block lighting as a non - priority given financial indicators, but to address it on a case-by-case basis if resident input/request via etition was Y P present. RESOLUTION NO. 96 -45 Member Kathleen Carmody introduced the following resolution and moved its adoption: 02/26/96 -8- RESOLUTION ORDERING IMPROVEMENTS AND AUTHORIZING PREPARATION OF • PLANS AND SPECIFICATIONS, IMPROVEMENT PROJECT NOS. 1996 -01, 02, AND 03, ORCHARD LANE EAST, STREET, STORM DRAINAGE, AND UTILITY IMPROVEMENTS, CONTRACT 1996 -B The motion for the adoption of the foregoing resolution was duly seconded by. member Kristen Mann and passed unanimously. PUBLIC HEARING REGARDING PROPOSED IMPROVEMENT PROJECT NO. 1995 -05 69TH AVENUE NORTH, SHINGLE CREEK PARKWAY TO DUPONT AVENUE NORTH, BRIDGE REPLACEMENT ROADWAY STORM DRAINAGE AND WATER MAIN IMPROVEMENTS The Director of Public Services made a brief introduction stating the project area included the area from Shingle Creek Parkway to Dupont Avenue North. She stated Sue Mason from Short, Elliott, Hendrickson was on hand to answer any questions. The City Engineer gave a detailed presentation regarding the proposed project. A motion by Councilmember Carmody and seconded by Councilmember Mann to open the public hearing at 8:53 p.m. passed unanimously. Gale Harris, resident at 1714 69th Avenue North, questioned why additional roadway was needed. The City Engineer responded that compliance with State guidelines necessitated expansion of the • roadway. Mr. Harris also had concerns around the creation of additional on- street parking by his house; he doesn't see a real need. Jean Bueckers, resident at 1618 69th Avenue North, expressed concerns about children with respect to crossing the street (stop fight/stop sign). She expressed concern regarding which properties would be assessed. Tom Henry, resident at 1612 69th Avenue North indicated drainage is definitely a problem. Mr. Henry indicated on- street parking is a necessity for his household. The proposed bike path is a good idea as he's witnessed various safety issues in the area. Going west on 69th Avenue North in rush hour traffic is a concern Mr. Henry has; he foresees potential accidents due to vision being impaired from the setting sun. A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to close the public hearing at 9:03 p.m. passed unanimously. RESOLUTION ORDERING IMPROVEMENTS AND AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS IMPROVEMENT PROJECT NO. 1995 -05 69TH AVENUE NORTH, SHINGLE CREEK PARKWAY TO DUPONT AVENUE NORTH, BRIDGE REPLACEMENT, ROADWAY STORM DRAINAGE, AND WATER MAIN IMPROVEMENTS. CONTRACT 1996 -C • 02/26/96 -9- Councilmember Mann inquired about the cost to install conduit for future traffic signal use. The City Engineer responded the cost was $5,00049,000 depending on the t e /extent of installation. • P g YP Councilmember Mann inquired about the cost of installing conduit/street signals at a later time. The City Engineer responded the cost would be heightened given necessity of having to tear up the street again, plus traffic would be affected again during this process versus a one -time incident. Councilmember Carmody requested clarification about the proposed chokers at Logan Morgan, and Newton Avenues North and their intended purpose. The City Engineer responded they would protect/add an extra measure of safety, afety, address increased speed concerns, and provide an aesthetic look. Councilmember Carmody inquired whether the proposed chokers would be as dramatic as that located at Woodbine. The City Engineer responded they would not given traffic speed/flow comparisons. RESOLUTION NO. 96-46 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION ORDERING IMPROVEMENTS AND AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS, IMPROVEMENT PROJECT NO. 1995 -05, 69TH AVENUE NORTH, SHINGLE CREEK PARKWAY TO DUPONT AVENUE NORTH, BRIDGE REPLACEMENT, ROADWAY, STORM DRAINAGE, AND WATER MAIN IMPROVEMENTS, CONTRACT 1996 -C The motion for the adoption of the foregoing resolution was duly seconded by member Kristen • Mann and passed unanimously. Mayor Kragness declared a break in the meeting at 9:03 P.M. Mayor Kragness declared the meeting reconvened at 9 :18 p.m. COUNCIL CONSIDERATION ITEMS SET EXECUTIVE SESSION FOLLOWING ADJOURNMENT OF THIS EVENING'S COUNCIL MEETING TO DISCUSS BROOKDALE TOWERS SPECIAL ASSESSMENT APPEAL A motion by Councilmember Carmody and seconded by Councilmember Mann to set an Executive Session to begin immediately following adjournment of the February 26, 1996, Council meeting passed unanimously. The Executive Session is closed to the public under the client - attorney privilege option. SET CANVASS DATE OF SPECIAL ELECTION A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to set the canvass date of special primary election as March 12, 1996, at 9 p.m. or as soon thereafter as the matter may be heard assed . unanimousl P Y 02/26/96 _10- RESOLUTION OF SUPPORT FOR JOINT MINNEAPOLIS/BROOKLYN CENTER STORM • WATER PROJECT The City Manager requested Council vote in favor for support of said project and indicated the Director of Community Development would be attending a hearing on Tuesday, February 27, 1996, in his place given prior scheduling of a Council work session. Mayor Kragness responded this is an important project and believed the City Manager's personal input as well as other Council input in person was important. Councilmembers Hilstrom and Mann concurred. A motion by Councilmember Hilstrom and seconded by Councilmember Mann to cancel the February 27, 1996, Council Work Session passed unanimously. RESOLUTION NO. 96-47 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION OF SUPPORT FOR JOINT MINNEAPOLISBROOKLYN CENTER STORM WATER PROJECT The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. ITEMS REMOVED FROM THE CONSENT AGENDA RESOLUTION AMENDING THE 1995 GENERAL FUND BUDGET TO INCREASE APPROPRIATIONS FOR VARIOUS OPERATING DEPARTMENTS Councilmember Hilstrom expressed concern of certain expenditure issues not being brought before Council for approval. She requested a detailed account of those costs which were incurred. The City Manager .bill supply one accordingly. Councilmember Hilstrom also indicated concern that some incurred expenses might be better used in other City areas. Count; yr Hilstrom made a motion directing staff to prepare an analysis of the concession stand a* ,a associated expenditures for presentation to Council in the near future. The Director of Public Services responded this is an area which is currently being studied. Operations are currently under the Community Center which does not allow for an accurate picture of expenses. Also, employees are doing other tasks than just concessions; which is being billed through concessions at this time. Councilmember Carmody responded it was her understanding Council would be addressing issues such as this at upcoming work sessions. Councilmember Mann concurred with Councilmember Hilstrom's concerns and desired detailed • information as well. The City Manager requested Council allow him to obtain an overview 02/26/96 regarding the operation of the concession stand given his newness to his position. This would allow Council to move forward in an informed manner. i Councilmember Mann inquired about the contingency balance. The City Manager indicated this relates to the 1995 balance. RESOLUTION NO 96 -48 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION AMENDING THE 1995 GENERAL FUND BUDGET TO INCREASE APPROPRIATIONS FOR VARIOUS OPERATING DEPARTMENTS The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. RESOLUTION ESTABLISHING PROJECT. APPROVING PLANS AND SPECIFICATIONS, AND DIRECTING ADVERTISEMENT FOR BIDS FOR IMPROVEMENT PROJECT NO 1996 09. 1996 SEALCOAT PROGRAM Councilmember Hilstrom questioned implications of using a material (i.e., buckshot) and projected timelines of scheduled street repairs /replacement. The Director of Public Services indicated the amount of streets repaired during the first few years of the program were not as many as now. Councilmember Hilstrom requested quality clarification of repairs being done. The City Engineer • indicated a desire to spend less on those streets that need maintenance repairs versus those that have been/will be identified for total replacement. Those streets where buckshot will be used are those that will be replaced within the next four to five years. Mayor Kragness questioned the application process of buckshot versus other repair methods. The City Engineer indicated the process is basically the same; just using a different rock. RESOLUTION NO. 96 -49 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION ESTABLISHING PROJECT, APPROVING PLANS AND SPECIFICATIONS, AND DIRECTING ADVERTISEMENT FOR BIDS FOR IMPROVEiViENT PROJECT NO. 1996- 09, 1996 SEALCOAT PROGRAM The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. • 02/26/96 -12- L ADJOURNMENT • A motion by Councilmember Mann and seconded by Councilmember Hilstrom to adjourn the meeting at 9:37 p.m. passed unanimously. City Clerk Mayor Recorded and transcribed by: Connie Beckman TimeSaver Off Site Secretarial 02/26/96 13 - MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA EXECUTIVE SESSION FEBRUARY 26, 1996 CITY HALL CALL TO ORDER The Brooklyn Center City Council met in executive session and was called to order by Mayor Myrna Kragness at 9:45 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, and Kristen Mann. Also present were City Manager Michael McCauley, and City Attorney Charlie LeFevere. DISCUSSION OF PENDING LITIGATION The Council discussed the status of the Brookdale Towers Program special assessment appeal. ADJOURNMENT Mayor Kragness adjourned the meeting of the Brooklyn Center City Council executive session at 10:25 p.m. City Clerk Mayor 2/26/96 -1- � CE'V z:- BROOKLYN CENTER Y% POLICE DEPARTMENT I POLICE MEMORANDUM TO: Michael McCauley, City Manager FROM: Scott Kline, Chief of Police \\ql., DATE: February 26, 1996 SUBJECT: Purchase of New Staff Car The 1996 budget included money to purchase a new staff car for the police department. I have found that Superior Ford won the state bid for mid sized vehicles as well as squads. I would like to purchase a 1996, Ford Taurus staff car and convert my current staff car into other department uses. Additionally, I would like to take staff car 315, a 1990 Ford Tempo, out of service to go to auction. Budgeted Amount $18,820.00 1996 Ford Taurus $14,645.00 Sales Tax 951.93 Radio Installation 120.00 TOTAL $15,716.93 $18,820.00 SK:kh • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING THE PURCHASE OF A NEW STAFF CAR FOR THE POLICE DEPARTMENT WHEREAS, an appropriation of $18,167 was approved in the 1996 budget for the purchase of a squad; and WHEREAS, the City of Brooklyn Center is a member of the Minnesota Cooperative Purchasing Venture; and WHEREAS, Superior Ford tendered the lowest bid for mid -sized cars at $15,596.93 including sales tax; and WHEREAS, the contract price for police radio installation is set at $120. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the purchase of one (1) mid -sized olice staff car from Superior Ford using P P g Minnesota Cooperative Purchasing Venture contract in the amount of $15,596.93 and installation of a police radio for $120 for a total of $15,716.93 is hereby approved. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. SUPERIOR 492* Dtx FLEE E ..& GOVERNMENT SALES DEPARTMENT TO : Cor7' k L - /n/,=-- 9700 56TH AVE. NO. PLYMOUTH, MN 55AA2 >7 OF PAGES SENT PHONE 612 -559 -9111 FAX 612 -559 -5950 TO : iTz-f � �'E„iT -�,z DATE ATTN - ld07r - ,�CJ.�/�' PHONE 5b 1 9- 33 70 FAX - -5'6/ - 0 7/'7 I INT. YEAR 96 MODEL TAURUS GL L DOOR SEDAN COLOR - GRE / GREEN ,SADDLE sfz d'.?c, C OLORS 3.OL 6 CYL ENGINE / AUTO OD TRANSMISSION S,�" o�. OZ LT SADDLE AIR CONDITIONING EN MIDNIGHT RED CRUISE CONTROL/ TILT STEERING 6 �F21 t7l FG IRIS FROST ANt/ STEREO RADIO FL TOREADOR RED AR WINDOW DEFROSTER %' GK ROSE MIST ENGINE BLOCK HEATER KM MOONLIGHT BLUE POWER WINDOWS PS PACIFIC GREEN CLOTH SEATS SH WILLOW GREEN TR CHARCOAL GREY MN CONTRACT#409263 FOR FLEXIB FUEL VEHICLE = S 1 4,268 .0 0 TS SILVER FROST t WT VIBR WHITE FOR REGULAR UNLEADED FUEL VEHICLE - DEDUCT (50.0 NET S 14,218.0 P.Xmw= IS am cti DII rrr_ -z' OF VEX'=(S) � TOTAL S TRADE ALLOWANCE - UN!T9 YR MAKE /MODEL MILEAGE 3 THANK YOU FOR THE OPPORTUNITY TO PRESENT THIS QUOTATION_ PLEAS CALL IF YOU ;-?AVE ANY QUESTIONS. TOT NET S .,A_:- S TAX LICENSE - IUTnL P.01 ��pKLYN CENrF �C 0 9 BROOKL YN CENTER POLICE POLICE DEPARTMENT MEMORANDUM TO: Michael McCauley, City Manager FROM: Scott Kline, Chief of Police DATE: February 23, 1996 SUBJECT: Application (Exemption From Lawful Gambling License) Junior Achievement of The Upper Midwest, Inc. On February 22, 1996, the Brooklyn Center Police Department received an Application for Authorization for an Exemption from Lawful Gambling License from the Junior Achievement of The Upper Midwest. This application is for an event to be held at the Earle Brown Heritage Center on April 20, 1996. Their application has been approved and will be returned to the Junior Achievement representative after City Council review. The Junior Achievement representative will forward it to the State Gambling Control Board. If you or any member of the City Council objects to issuing this license, you must notify me within 30 days according to Minnesota State Statute. Scott Kline Chief of Police SK:kh LG220 For Bo ard Use Only Rev06195 Minnesota Lawful Gambling Fee Paid Application for Authorization for an Check # Exemption from Lawful Gambling License Initals Date Recd Organization Information fi- Organization Name Previous lawful gambling exemption number Junior Achievement of the Upper Midwest 1 0 3 9(oS Street City State Zip Code County 3939 West 69th St., Minneapolis, MN 55435 Hennepin Name of Chief Executive Officer of organization (CEO) Daytime Phone number of CEO First Name Last Name Ronald Cody 615 927 -8354 Name o rganization Treasurer Daytime Phone Number of Treasurer First Name Last Name Patricia Corbett 612 927 -8354 Type of Nonprofrf Organization Check the box below which best describes Check the box that indicates the type of proof attached to this application your organization by your organization: M IRS letter indicating income tax exempt status Fraternal [Certificate of good standing from the Minnesota Secretary 0 Veterans of State's office A charter showing you're an affiliate of a parent 0 Religious DA organization Other nonprofit proof previously submitted and on file with the Gambling Control Board Gambhn Premises Information g Name of Establishment where gambling activity will be conducted Earle Brown Heritage Center Street City State Zip Code County 6155 Earle Brown Brooklyn Center MN 55430 Hennepin Date(s) of activity (for raffles, indicate the date of the drawing) April 20, 1996 Check the box or boxes which indicate the type of gambling activity your organization will be conducting F Bingo © Raffles 0 Paddlewheels F Pull -tabs 0 Tipboards Use Only Be sure the Local Unit of Government and the CEO of your organization sign Date &Initials For Board Us s Specialist the reverse side of this application. '�,j Ju",IiGN N `r ,!�, Ya0.J I.(!1�R!' hTli nlj Yp ptl u!N'jM , m c I w.c: `4 , .x I I a. 'i �r $ 1 i i n N Ilr "I` µ i . µ Local. Unit of:;Government Ju dict�on s this gambling premises located within city limits? ® Yes F No If Yes, write the name of the City: City Name Brooklyn Center If No, write the name of the County and the Township: County Name Township Name Check the appropriate status of the Township: [organized unorganized unincorporated LocalUnit Of Government Acknowledgment 1. The city must sign this application if the gambling 3. DO NOT submit this application to the Gambling Control premises is within city limits. Board if it is denied by the local unit of g overnment. 2. The county and township must sign this applica- 4. NOTE: A Township may not deny an application. tion if the gambling premises is not within city limits. Upon submission of this application to the Gambling Control Board, the exemption will be issued not more than 30 days (60 days for cities of the 1st class) from the date the local unit of government signed the application, provided the application is complete and all necessary information has been received, unless the local unit of government passes a resolution to specifically prohibit the activity. A copy of that resolution must be received by the Gambling Control Board within 30 days of the date filled in below. Cities of the first class have 60 days in which to disallow the activity. City or County Acknowledgment of Receipt of Township Acknowledgment of Awareness of Application Application , Signature of person receiving application Signature of person acknowledging application Date Received: 2 -22 -96 Date Signed: Title of person receiving application Title of person acknowledging application Chief of Police Oath of Chief Executive Officer I have read this application and all information is true, accurate and complete. Date: Submit the application at least 45 days prior to your scheduled date of activity. Be sure to attach the $25 application fee and a copy of your proof of nonprofit status. Mail the complete application and attachments to: Gambling Control Board 1711 W. County Rd B Suite 300S Roseville, MN 55113 This publication will be made available in alternative format (i.e. large print, braille) upon request. Questions on this form should be directed to the Licensing Section of the Gambling Control Board at (612)639 -4000. • Hearing impaired individuals using a TDD may call the Minnesota Relay Service at 1- 800 -627 -3529 in the Greater Minnesota Area or 297 -5353 in the Metro Area. The information requested on this foram will be used by the Gambling Control Board (GCB) to determine your compliance with Minnesota Statues and rules governing lawful gambling activities. All of the information that you supply on this form will become public information when received by the GCB. . TO: MICHAEL McCAULEY CITY MANAGER FROM: RON BOMAN FIRE CHIEF SUBJECT: APPOINTMENT OF EMERGENCY MANAGEMENT DIRECTOR AND COORDINATOR DATE: MARCH 4, 1996 Since the departure of City Manager Jerry Splinter the position of Emergency Management Director has been vacant and should be filled. The Cities disaster and emergency operation plan provides for the designation of an Emergency Management Director and Coordinator, it is my recommendation that since I currently manage the Emergency Preparedness Department that I be appointed Emergency Management Director and Police Captain Joel Downer be appointed Emergency Management Coordinator. Both Joel and myself have completed the State and Federal requirements and are certified in emergency management, this allows us to meet the state and federal requirement to continue participation in the emergency management programs and in the event of a natural or other type of disaster working with federal and state aid programs. The confines of the City Government still take precedence over any Emergency Management personnel, the director and coordinator only give advice to our City Manager and would work with state and federal officials to complete necessary paper work in the event of a disaster, in Brooklyn Center we would follow our emergency preparedness plan. • its adoption. Member introduced the following resolution and moved RESOLUTION NO. RESOLUTION APPOINTING FIRE CHIEF RON BOMAN AS EMERGENCY MANAGEMENT DIRECTOR AND POLICE CAPTAIN JOEL DOWNER AS EMERGENCY MANAGEMENT COORDINATOR WHEREAS, the City of Brooklyn Center's disaster and emergency operations plan provides for the designation of an Emergency Management Director and Coordinator; and WHEREAS, resigned City Manager Jerry Splinter served as the City's Emergency Management Director during his tenure as City Manager and Fire Chief Ron Boman is currently serving as Emergency Management Coordinator; and WHEREAS, both Fire Chief Ron Boman and Police Captain Joel Downer have completed emergency management courses and are state certified; and WHEREAS, Fire Chief Ron Boman currently is in charge of the Emergency Preparedness Department; and WHEREAS, the City Council wishes to appoint a new Emergency Management Director and Emergency Management Coordinator. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center that Fire Chief Ron Boman is hereby appointed as City of Brooklyn Emergency Management Director and Police Captain Joel Downer is hereby appointed Emergency Management Coordinator. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: • whereupon said resolution was declared duly passed and adopted. BROOKLYN CEYI'ER MINNESUR I o f MEMO To: Michael McCauley, City Manager From: Sue LaCrosse, City Liaison Subject: Request For Council Consideration Date: March 1, 1996 This is a request for the City Council to pass a resolution declaring Earle Brown Days as a civic event from June 21 through June 30, 1996. • In order for Earle Brown Days to schedule certain events requiring land use permits, it is necessary for Earle Brown Days to be declared a civic event. • Earle Brown Days 6301 Shingle Creek Parkway ■ Brooklyn Center, MN 55430 ■ (612) 569 -3400 • adoption: Member introduced the following resolution and moved its RESOLUTION NO. RESOLUTION DECLARING EARLE BROWN DAYS AS A CIVIC EVENT FROM IIRM 21 THRQ1TCTT-1 IITNF 30, 1996 WHEREAS, the purpose of Earle Brown Days is to promote the City of Brooklyn Center, its people, and amenities; and WHEREAS, residents, the city community civic groups, and businesses participate in the annual civic celebration to demonstrate the vitality of the City of Brooklyn Center; and WHEREAS, in order for Earle Brown Days, Inc. to schedule certain events requiring City- issued administrative land use permits, it is necessary for Earle Brown Days to be declared a civic event. NOW, THEREF BE IT RESOLVED by the City Council of the City of Brooklyn Center that Earle Brown Days are declared a civic event from June 21, 1996, through June 30, 1996. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following oted against a same: g g th e. whereupon said resolution was declared duly passed and adopted. • MEMORANDUM DATE: March 5, 1996 TO: Michael McCauley, City Manager FROM: David Peterson, Public Works Superintenden�� SUBJECT: Capital Outlay Resolutions 1) The 1996 General Fund Street Maintenance budget authorized the purchase of aluminum signs and sign blanks for annual replacement program. These will be purchased through the 1996 Hennepin County Cooperative bid program in the amount of $10,413.92, this is allocated in the Street Department Budget. 2) We request authorization to accept quotes and authorize purchase and installation of the following equipment for City vehicle #91 as authorized in the 1996 capital outlay budget. One (1) front snow plow • One (1) wing snow plow and accessories One (1) tailgate sander J -Craft, Inc. $12,776.28 Little Falls Machine, Inc. $13,600.06 3) We request authorization to accept quotes and authorize purchase and installation of accessories for City vehicle #91 as authorized in the 1996 capital outlay budget. One (1) underbody blade One (1) strobe lighting system One (1) roll up tarp system J -Craft, Inc. $7,584.54 Little Falls Machine, Inc. $8,514.80 4) We request approval of specifications and authorization to advertise for bids on one (1) sander, one (1)underbody, one (1) front snow plow and a hydraulic system as authorized for City vehicle #42 as authorized in the 1996 capital outlay budget. (Specifications are attached) • Member introduced the following resolution and moved its • adoption: RESOLUTION NO. RESOLUTION AUTHORIZING THE PURCHASE OF ALUMINUM SIGNS AND SIGN BLANKS FOR ANNUAL SIGN REPLACEMENT PROGRAM WHEREAS, appropriations were approved in the general fund budget street department for the purchase of aluminum signs and sign blanks for annual replacement program; and WHEREAS, it is possible for the City of Brooklyn Center to participate in a Hennepin County Cooperative Purchasing Program contract; and WHEREAS, the Hennepin County Cooperative Purchasing Group solicited bids and have awarded such bid to Lyle Sign at a cost of $10,413.92. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the purchase of aluminum signs and sign blanks from Lyle Sign under the • Hennepin County contract in the amount of $10,413.92 is hereby approved. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • 5�a Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING QUOTES AND AUTHORIZING THE PURCHASE AND INSTALLATION OF ONE (1) FRONT SNOW PLOW, ONE (1) WING SNOW PLOW AND ACCESSORIES AND ONE (1) TAILGATE SANDER WHEREAS, appropriations were approved in the central garage internal service fund for the purchase of equipment for City vehicle #91 as listed in resolution; and WHEREAS, two written quotes were received as follows: Company u to J -Craft, Inc. $12,776.28 Little Falls Machine, Inc. $13,600.06 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that the purchase and installation of one (1) front snow plow, one (1) wing snow plow and accessories and one (1) tailgate sander for City vehicle #91 from J -Craft, Inc. in the amount of $12,776.28 is hereby approved. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • 5�3 • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING QUOTES AND AUTHORIZING THE PURCHASE AND INSTALLATION OF ONE (1) UNDERBODY BLADE, ONE (1) STROBE LIGHTING SYSTEM AND ONE (1) ROLL UP TARP SYSTEM WHEREAS, appropriations were approved in the central garage internal service fund for the purchase of accessories for City vehicle #91 as listed in resolution; and WHEREAS, two written quotes were received as follows: C ompany Quote J -Craft, Inc. $7,584.54 Little Falls Machine, Inc. $8,514.80 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that the purchase and installation of one (1) underbody blade, one (1) strobe lighting system and one (1) roll up tarp system for City vehicle #91 from J -Craft, Inc. in the amount of $7,584.54 is hereby approved. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. �j • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE PURCHASE OF ONE (1) SANDER, ONE (1) UNDERBODY, ONE (1) FRONT SNOW PLOW AND ONE (1) HYDRAULIC SYSTEM BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that the Central Garage is hereby authorized and directed to advertise for and receive bids for the purchase of one (1) sander, one (1) underbody, one (1) front snow plow and one (1) hydraulic system for City vehicle #42. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER 6301 SHINGLE CREEK PARKWAY BROOKLYN CENTER, MINNESOTA 55430 PROVISIONS AND SPECIFICATIONS FOR ONE (1) HOPPER -TYPE SANDER ONE (1) FRONT SNOW PLOW ONE (1) UNDERBODY HYDRAULIC SYSTEM BID OPENING: APRIL 2,1996 11:00 A.M., Local Time • CITY OF BROOKLYN CENTER 6301 SHINGLE CREEK PARKWAY BROOKLYN CENTER, MINNESOTA 55430 L Gen All bids must be received at the office of the City Clerk on or before 11:00 a.m., April 2, 1996, and shall be submitted on the enclosed proposal form in a sealed envelope plainly marked "Bid for accessories consisting of one (1) sander, one (1) underbody, one (1) front plow and the hydraulics for truck #42 ". It is understood that the City Council reserves the right to reject any or all bids, to waive informalities and to award the contract in the best interest of the City. The accessories proposed and delivered to the City of Brooklyn Center shall be complete in every respect and ready for operation in accordance with these specifications, with certificates of service and inspection submitted at the time of delivery. Manufacturer's reference, trade name, brand, or description mentioned in this proposal are descriptive but not restrictive and used only to indicate type and standard of material of equipment desired. The accessories the bidder proposes to furnish must be of a current productions. Obsolete equipment is not acceptable. Catalog information showing make, model, and complete specifications of the accessories the bidder proposes to furnish shall accompany the vendor's bid. Insufficient descriptive information shall be cause for rejection of the bid. The bidder must give assurance to the City of Brooklyn Center in regard to patent infringements and in case of suits against the City by other parties. He must defray all costs in connecting with such suit and save the City harmless in all such actions. 2. Consideration of Bids The availability of adequacy of parts and service, and the costs of operation and maintenance of this equipment are all important factors which the City of Brooklyn Center will consider in making the award of contract. 1 No prequalification requirements are specified herein. However, each bidder shall submit written statements with his bid which provide the following information: 1. Length of time this manufacturer has been manufacturing said accessories. 2. Length of time the dealer has been handling this product line. 3. Number, location and ownership of all comparable units in service in Minnesota, or in dealer's service area; (for usage by the City in checking references). 4. Description of parts and service availability for this machine from the dealer and from the manufacturer. Following opening of the bids, the City may require the bidder to submit such additional information as may reasonably be required in order to evaluate the proposed bid for the benefit of the City. In addition, the City of Brooklyn Center reserves the right to consider the previous performance of both the dealer and the manufacturer relating to the parts and service records to the City of Brooklyn Center as related to other City -owned equipment. 3. Guar`an The bidder shall guarantee this equipment as to the specified capacity and satisfactory performance and to be free of defects in design, materials and workmanship. All defective harts and material shall be replaced free of cost to the City of Brooklyn Center, including la or for a period of one (1) year from date of delivery. 4. Delivery Date The successful bidder shall schedule delivery to the City of Brooklyn Center for the earliest date possible. 5. Awar Award of contract by the City of Brooklyn Center will be based on, but not necessarily limited to the factors of price, delivery date, parts and services; as well as analysis and comparison of specifications and performance. Because the maintenance of this equipment in good operating condition without down time for repairs is very important, it is essential that repair parts and service be adequate and readily available. The bidder shall state clearly in his proposal the location in the Metro area 2 where parts and service facilities are available. Included in the final bid award determination will be a performance evaluation based on City experience and experience of others with similar equipment as to the past performance of the bidders to determine the best parts and service facilities available. 6. Bid Security Proposals shall be accompanied with a five percent (5 %) bidder's bond, cash deposit, certified or cashier's check made payable to the City of Brooklyn Center and shall be a guaranty to provide equipment as specified and to enter into an agreement with the City for the complete unit. 7. Exceptions Exceptions to any item or part of these specifications shall be submitted in writing one week prior to bid opening. None will be accepted after this date. It shall be the responsibility of the bidder to furnish proof that the exceptions or substitutions are equal or superior to the specifications. This may require demonstration, travel to existing machines and locations for demonstration and viewing of such substitute proposal items. This is to be accomplished at no expense to the City of Brooklyn Center. 3 SPECIFICATIONS One (1) Self- Contained Heavy Duty Hopper -Type Spreader Ge neral: The spreaders required under these specifications shall be of the heavy duty, self - contained, hopper -type, like Hi -way brand sander - spreader model E -3020. The units shall consist of a steel body, feed conveyer, spinner disc, power drive, and all components necessary to make a complete operating unit. It shall be capable of uniformly spreading sand, cinders, salt, calcium chloride, or mixtures up to a width of forty feet. Bidders must submit with their bid complete specifications on the unit they propose to furnish. Bids with exceptions to these specifications shall be considered informal. Body shall be of all- welded steel construction and not less that (8.5 ) cu. yd. capacity. Inside length to be of not less than (12 ) ft. Overall height of unit to be not greater than 55 -1/4 ". Inside width to be not less than 88" body sides shall have not less than forty- . five degree 45 degree itch to insure free flow of material to the conveyer. Sides and e g ( ) de g p Y end -gates to be minimum ten gauge steel. Body shall be rigidly constructed and the entire top of the body is to be 2 -14" x 1 -1/8" channel- formed for additional support. Body sills shall be of at least 7 ga. steel with longitudinal flanges supported on 4 x 2" x 7 ga. rectangular tubing cross sills. There shall be an adequate number of 10 gauge full slope body side supports rigidly tying in the tubular cross sills with the body sides to give the highest degree of resistance to warping or twisting under heavy loads. The body shall be provided with four lifting hooks one at each corner of body. All necessary hardware shall be zinc- plated. Co nvgyor The conveyor system shall be of the chain bar flight type running longitudinally with the body, feeding materials to the distributor disc. The over -all width of the conveyor shall be approximately 30 ". The conveyor chain shall be all- steel, 2 -1/4" pitch, and of the pintle variety. Chain bar - flights shall have a cross section of 3/8" x 1 -1/2" and be positioned on approximately 4 -1/2" centers. The conveyor gear box shall have a 6:1 reduction and be a twin pinion, spur gear type having aluminum alloy housing with torque arm mount. Conveyor drive sprockets shall be 8- tooth, drop- forged steel, keyed to a 2" dia. (Minimum) alloy steel shaft mounted in sealed anti - friction bearings. Two heavy spring- loaded, zinc - plated adjustment screws with a minimum of 4" travel shall be provided to maintain proper conveyor tension. "Bolt -in" removable and replaceable conveyor chain shields shall be provided, properly formed and of sufficient strength to i 1 resist binding. Conveyor bottom shall be 7 gauge steel of flange -type construction for rigidity of conveyor chain surface floor. An adjustable discharge gate of the screw jack type shall be located at the body rear to properly adjust the flow of material to the spinner. Maximum fidget opening shall be 11" high x 24" wide. Distributor Spinner Assembly The distributor disc shall be 24" in diameter of 7 gauge steel, equipped with six bolt -on angle iron fins. Material shall be guided from conveyor end to distributor disc by means of adjustable material flow deflectors mounted in a fully enclosed chute, and equipped with tow 1 -1/4" sealed and shielded pillow block bearings which support the distributor disc drive shaft. A deflector baffle or diverter chute shall be provided so it can be positioned so material can be unloaded from spreader without striking the spinner. Baffles To control direction and width of spread. Shall have 4- sections over right, left, rear and front side of spinner, or six sections, one section ahead, one section to the rear, and two sections on both sides of the spinner. Mountin A mounting kit for installing body to truck chassis, including tie -down brackets and hardware, to be provided. Power Drive and Control To be hydraulic having three hydraulic motors - one powering the spinner and two powering the conveyor. The spinner hydraulic motor shall be mounted above the spinner hopper assembly and shall drive the spinner through a 1 " diameter shaft with U joints at each end. The two conveyor hydraulic motors shall be of the orbital low - speed /high torque type integrally mounted to the conveyor gear box. A dual pressure compensated variable speed control valve for truck cab installation shall provide independent speed control for both conveyor and spinner and incorporate a pressure relief valve set at 2000 psi. Operation and Maintenance Manual Manual is to be furnished with each unit covering operation, maintenance and parts listing for the unit. 2 O ra ing and Maintenance Saf ty Manual Manual is to be furnished with each unit to promote safe operation and maintenance procedures. Paint Paint shall be highway yellow. ACCESSORIES Swinging Rear Endgate A heavy ribbed reinforced offset hinged rear endgate with double latch and front operating lever shall be easily removable. Oiler For lubricating each side of conveyor chain. Two (2) quart capacity oil tank. Petcock turns oil on and off. F Shall be provided for right and left side of spreader mounted on truck chassis. They shall be of heavy gauge steel with skid resistant surface, channel- formed on outer edge and supported b and bolted to heavy angles bolted to each body side support. PP Y �'Y Y Rear Conveyor Control Valve To permit starting and stopping of conveyor at rear of truck and /or from cab. Screens Over Hopper Sectional screens with a maximum length per section of six feet shall be hinged to a 6" "I" beam running longitudinally the full length of spreader hopper. Screen sections to have 2 -1/2" x 2 -1/2" openings and have a minimum 3/8" diameter rod. Each section to have welded steel frame. Ladder An access ladder shall be rovided to mount on the right side of spreader. It shall be P g P constructed to meet OSHA requirements. 3 Inverted Vee An adjustable inverted "V" steel shield supported from cross tubes shall be provided to reduce load pressure on conveyor. Cab Shield Designed to protect cab from falling material. To be of the slope down design so that material landing on it will fall into hopper. Lights Clearance lights and reflectors shall be provided as required for spreader to comply with DOT FMVSS 108. Truck Mounting All accessories will be mounted on a 1996 Ford L -8000 cab and chassis, 108" C.A., 186" W.B. supplied by City of Brooklyn Center. 4 SPECIFICATIONS One (1) One -Way Snow Plow Genera The One -way snow plow must meet specifications or equal to Wausau or Falls (Model 312) complete with all standard equipment, heavy duty trip springs, standard cutting edge, carbide punching, standard skid shoes deleted, include plow unit (push bar). Ship loose, plow will be installed by City of Brooklyn Center. Color - Safety Yellow SPECIFICATIONS UNDERBODY BLADE Unit shall have an underbody scraper installed, to be a Falls model IB -10 or Root model F -5 fixed one way plow or pre- approved equal. OPTIONS: Root Model F -89 Reversible underbody or pre - approved equal. Root Model I -66 Folding moldboard underbody or pre - approved equal. SPECIFICATIONS Hydraulic and Control System Central hydraulic system to operate: a) Self - contained hopper type sander b) One -way or reversible front snow plow lift C) Underbody reversible plow Pump shall be of Axial Piston design with adjustable compensators and shall be minimum of 4.0 cu. inch displacement so as to deliver a minimum flow of 40 G.P.M. @ 1000 engine R.P.M. Pump to be a Cessna 70523 -LBQ or Rexroth equivalent or preapproved equal. The hydraulic pump to be driven off the engine flywheel P.T.O. opening. The P.T.O. to be engaged using a hydraulic clutch pack or trade name "hot shift ". The clutch pack is to be wired through an "Allison World" type transmission with a 2000 R.P.M. cutout. Control valve for single axle truck - sectional type valve to be mounted between the frame rails outside vehicle cab. Sectional valve shall be Gresen Model V30LS or stated equal with O -Ring type ports to provide controls. Valve controls shall be Morse Remote Valve Control System with sealed cables. Must be bonnet type connections at valve bank as to seal hydraulic valve spool ends. Valve controls shall be mounted to the right of and convenient to the driver. Cab controls must be single control levers stacked together for operation of all sections in hydraulic valve bank. Cable shall be stainless steel capable of 100 pounds of push and pull. Verify control valve and lever configuration with owner. Filter shall be Gresen return line filter. Ten (10) Micron Element #FSP212- 1JDNN. Hydraulic Oil Reservoir shall be a baffled tank with a capacity of 30 gallons. Tank must have magnetic drain plug, removable wire mesh suction strainer, and 5 PSI pressure fill cap. A 1" two wire pressure hose from pump outlet to valve inlet. Include two 3/4" plugs for return lines for sanders, etc. Fluid level indicator on front side. Shut off valve on outlet. Plumbing - Hydraulic steel fittings, no black pipe. Hydraulic lines sized to accommodate required flows of oil to specified equipment. Plow and underbody shall raise when lever is pulled back. Valve configuration as follows: Driver Plow Reverse Plow Underbod Underbody Reverse Sander 0 3 way 4 way 4 way 4 way 3 way Free Flow Detented ONE (1) HEAVY DUTY TYPE, HOPPER SANDER PURCHASE PRICE AND HYDRAULIC SYSTEM INSTALLED $ ONE (1) FRONT PLOW ONE -WAY IN BOX $ ONE (1) UNDERBODY FIXED BLADE PLOW INSTALLED $ TOTAL PRICE $ LESS- TRADE -IN IF APPLICABLE $ MINNESOTA SALES TAX $ NET TOTAL PRICE $ Optional Equipment ONE (1) REVERSIBLE FRONT PLOW IN BOX $ ONE (1) REVERSIBLE UNDERBODY PLOW INSTALLED: Root Model F -89 $ Root Model I -66 $ Trade -In 1986 Ford Truck, 33,000 GVW with Hiway Sander unit, front plow and underbody plow $ Trade -in unit can be inspected at Brooklyn Center Garage by appointment, call David Peterson at 569 -3418. MEMORANDUM DATE: March 4, 1996 TO: Michael McCauley, City Manager FROM: Scott Brink, City Engineer AZ SUBJECT: Resolution Approving Plans and Specifications, and Directing Advertisement for Bids, Improvement Project Nos. 1996 -01, 02 and 03, Orchard Lane East Street, Storm Drainage, and Utility Improvements, Contract 1996 -B On February 26, 1996, the City Council approved Resolution No. 96-45, ordering Improvement Project Nos. 1996 -01, 02, and 03, Orchard Lane East Street, Storm Drainage, and Utility Improvements. Plans and Specifications for the improvement project have been completed. In order for the project to be completed in a timely fashion during the 1996 construction season, it is recommended that an advertisement for bids now be authorized. This will allow for a contract award and a slightly earlier construction start than in previous years. The contract documents have also been completed in a manner that will accommodate additional change orders and /or revisions as required during the course of the project. It is therefore recommended that the City Council approve the attached resolution approving plans and specifications and authorizing an advertisement for bids for Improvement Project Nos. 1996 -01, 02, and 03, Orchard Lane East Street, Storm Drainage, and Utility Improvements, Contract 1996 -B. Detailed plan sheets will be available for Council review Monday evening, or prior to any Council member's request. Note: In response to public comment and Council direction at the public hearing, we are updating our baseline traffic count, accident history, and speed information for 65th Avenue, focusing on the intersection of 65th and Indiana Avenues. The Administrative Traffic Committee will review that data and make a recommendation to the Council shortly regarding the possibility of stop signs or other traffic control measures. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND DIRECTING ADVERTISEMENT FOR BIDS, IMPROVEMENT PROJECT NO. 1996 -01, 02 and 03, ORCHARD LANE EAST STREET, STORM DRAINAGE, AND UTILITY IMPROVEMENTS, CONTRACT 1996 -B WHEREAS, the City Council on February 26, 1996 by Resolution No. 96-45 ordered Improvement Project Nos. 1996 -01, 02, and 03, Orchard Lane East Area Street, Storm Drainage and Utility Improvements, and authorized the preparation of plans and specifications; and WHEREAS, City staff under the direction of the City Engineer have prepared said plans and specifications. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. The plans and specifications for said improvement project are hereby approved and ordered filed with the City Clerk. 2. The City Clerk shall prepare and cause to be inserted in the official newspaper and Construction Bulletin an advertisement for bids for the making of such improvement in accordance with the approved plans and specifications. The advertisement shall be published in accordance with Minnesota State Statutes, shall specify the work to be done and shall state the time and location at which bids will be opened by the City Clerk and the City Manager or their designees. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City Clerk for 5 percent of the amount of such bid. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 5h MEMORANDUM DATE: March 5, 1996 TO: Michael McCauley, City Manager FROM: Joyce Gulseth, Public Services Administrative Aid SUBJECT: Resolution Establishing Project, Approving Specifications, and Directing Advertisement for Bids for Improvement Project No. 1996-12, Diseased Tree Removal Program The City of Brooklyn Center annually establishes a Tree Removal project to expedite the removal of diseased and other nuisance trees. Over 150 trees were marked for removal under last ear's program, 90 of which were removed b the City's tree contractor, Arbor-Design year's g � Y tY n Tree g Services. While it is anticipated there will be minimal increases in the number of diseased trees in 1996, we do expect increases in the number of nuisance trees due to the ice storm this winter. The city utilizes a "fast track" system of procedures for administering this program. These procedures were approved by the Council in 1987, and are intended to speed up the process of tree removal. Figure 1 shows the process which is followed for a typical tree. No changes have been made to the specifications for 1996. FIGURE Diseased .Tree. Removal Program - -- Fast Track Procedures 1 UP TO Up To Two Day 1 Week 20 Days - - - -= One To Two Weeks - - - -• Weeks Owner Chooses To Inspected By Tree inspector, Who Remove Tree By Sell, Will Approve Or Will Require Within 20 Days Additional Work Or Clean Up !� _ Placed on Tree Work List, c,'> Contractor Has Two Tree Owner _ Owner Requests City Usually WiUrin Two Weeks Weeks To Complete List Marked Notified Tree Contractor To Remove Tree — Owner Removes Attempt to Contact By Tree By Self Owner Makes No Phone; If Can't, Delinquent Response Within Notice Delivered By Police 20 Days (In Town) or By Certified Mail (Out of Town) Owner Requests City Contractor To Remove Tree �j Council Declares Tree A Nuisance No Response in 5 Days— City Orders Contractor To Remove Tree Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ESTABLISHING PROJECT, APPROVING SPECIFICATIONS, AND DIRECTING ADVERTISEMENT FOR BIDS FOR IMPROVEMENT PROJECT NO. 1996- 12, DISEASED TREE REMOVAL PROGRAM BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. The following project is hereby established: DISEASED TREE REMOVAL IMPROVEMENT PROJECT NO. 1996 -12 2. The specifications for Contract 1996 -D for said improvement project are approved and ordered filed with the City Clerk. 3. The City Clerk shall prepare and cause to be inserted at least twice in the official newspaper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved specifications. The advertisement shall be published as required by law, shall specify the work to be done, shall state that said bids will be received by the City Clerk until the date and time specified, at which time they will be publicly opened at City Hall by the City Clerk or the City Engineer. Subsequently, the bids shall be tabulated and will then be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City for 5 percent of the total amount of such bid. 4. The accounting for the project shall be in the Tree Removal Fund. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. MEMORANDUM DATE: March 7 1996 TO: Michael McCauley, City Manager FROM: Diane Spector, Director of Public Servicesd SUBJECT: Resolution Approving Change Order No. 1, Accepting Work Performed, and Approving Final Payment, Improvement Project No. 1994 -30, Contract 1994 -G, 69th Avenue Landscaping, Phase II The final phase of the improvements for the 69th Avenue, Brooklyn Boulevard to Shingle Creek Parkway, project was the landscaping of the segment from West Palmer Lake Drive to Shingle Creek Parkway, and the installation of plant materials in the wetland mitigation areas. This project was established on April 11, 1994 by Resolution No. 94 -71. A contract in the amount of $47,206.25 was awarded May 23, 1994 to North Metro Landscaping of Hanover, MN. Change Order No. 1, for the sum of $2,200, represents additional work by the contractor due to a change in field conditions. Sod installed by the City's roadway contractor at the completion of the roadway work was damaged by the landscaper's equipment, and replaced by this contractor. This change order was a negotiated figure, and is for considerably less than what was requested by the contractor. The contractor has successful) completed work and the landscaping materials have survived the Y P P g guarantee period or been replaced. The final value of the work performed is $49,405.85. We recommend the Council approve Change Order No. 1, accept the work performed, and authorize final payment. Other Information The closing of this contract represents the final phase of work on the 69th Avenue, Brooklyn Boulevard to Shingle Creek Parkway, project, although some activities are continuing. We are obligated to monitor the wetland mitigation sites for at least two more years, and certify to the DNR that the created wetlands are successful. We also continue to monitor settlement in the soil correction area. There is one area, the area which was constructed with bituminous curb and gutter, which continues to settle. The rate of settlement has decreased substantially. At some point in time the roadway may need to be raised slightly in that area, which is why it was constructed with bit curb rather than concrete curb. A portion of this landscaping project is eligible for funding from regular state aid funds. When the processing is complete, we will prepare a project summary which details the final, total cost of the project, including right of way acquisition and construction. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING CHANGE ORDER #1, ACCEPTING WORK PERFORMED AND APPROVING FINAL PAYMENT, IMPROVEMENT PROJECT NO. 1994 -30, CONTRACT 1994 -G, 69TH AVENUE LANDSCAPING, PHASE II WHEREAS, pursuant to written contract signed with the City of Brooklyn Center, Minnesota, North Metro Landscaping has satisfactorily completed the following improvement in accordance with said contract: Improvement Project No. 1994 -30, Contract 1994 -G, 69th Avenue Landscaping, Phase 11 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. Change Order #1 is hereby approved. 2. The work completed under said contract is accepted and approved according to the following schedule: As Per As Amended Per Est. Project Costs Low Bid Change Order #1 As Fi pal Contract $47,206.25 $47,206.25 $47,205.85 Change Order #1 2.200.00 2.200.00 Total $49,406.25 49,405.85 3. The actual value of the work performed is $0.40 less than the original contract plus approved Change Order No. 1. 4. It is hereby directed that final payment be made on said contract, taking the Contractor's receipt in full. The total amount to be paid for said improvement under said contract shall be $49,405.85. RESOLUTION NO. Date Mayor ATTEST: Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. MEMORANDUM DATE: March 4, 1996 TO: Michael McCauley, City Manager FROM: Scott Brink, City Engineer SUBJECT: Resolution Approving Plans and Specifications, and Directing Advertisement for Bids, Improvement Project No. 1995 -05, 69th Avenue North (Shingle Creek Parkway to Dupont Avenue North) Roadway, Bridge Replacement, Storm Drainage, and Utility Improvements, Contract 1996 -C On February 26, 1996, the City Council approved Resolution No. 96-46, ordering Improvement Project No. 1995 -05, 69th Avenue North (Shingle Creek Parkway to Dupont Avenue North) Roadway, Bridge Replacement, Storm Drainage, and Utility Improvements, Contract 1996 -C. Plans and Specifications for the improvement project have been completed by the project engineer, SEH, Inc. In order for the project to be completed in a timely fashion during the 1996 construction season, it is recommended that an advertisement for bids now be authorized. This will allow for a contract award and construction commencement as early as possible. However, actual letting of the project may be slightly delayed, pending approval of the plans by Mn/DOT State Aid and notification of the results of our application to Mn/DOT for state bridge funds. It is therefore recommended that the City ouncil approve the attached resolution approving plans and tY PP PP g P specifications and authorizing an advertisement for bids for Improvement Project No. 1995 -05, 69th Avenue North (Shingle Creek Parkway to Dupont Avenue North) Roadway, Bridge Replacement, Storm Drainage, and Utility Improvements, Contract 1996 . Detailed plan sheets will be available for Council review Monday evening, or prior to then at any Council member's request. adoption: Member introduced the following resolution and moved its RESOLUTION NO. RESOLUTION APPROVING PLANS AND SPECIFICATIONS, AND DIRECTING ADVERTISEMENT FOR BIDS, IMPROVEMENT PROJECT NO. 1995 -05, 69TH AVENUE NORTH (SHINGLE CREEK PARKWAY TO DUPONT AVENUE NORTH) ROADWAY, BRIDGE REPLACEMENT, STORM DRAINAGE, AND UTILITY IMPROVEMENTS, CONTRACT 1996- C WHEREAS, the City Council on February 26, 1996 by Resolution No. 96-46 ordered Improvement Project No. 1995 -05, 69th Avenue (Shingle Creek Parkway to Dupont Avenue), Roadway, Bridge Replacement, Storm Drainage and Utility Improvements, and authorized the preparation of plans and specifications; and WHEREAS, the project consulting Engineer (SEH, Inc.) under the direction of the City Engineer have prepared said plans and specifications. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. The plans and specifications for said improvement project are hereby approved and ordered filed with the City Clerk. 2. The City Clerk shall prepare and cause to be inserted in the official newspaper and Construction Bulletin an advertisement for bids for the making of such improvement in accordance with the approved plans and specifications. The advertisement shall be published in accordance with Minnesota State Statutes, shall specify the work to be done and shall state the time and location at which bids will be opened by the City Clerk and the City Manager or their designees. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on, the issue of responsibility. No bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City Clerk for 5 percent of the amount of such bid. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: • and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 3 Cky of Brooklyn Center 5A The following companies /persons have applied for City licenses as noted. Each company /person has fulfilled the requirements of the City Ordinance governing respective licenses and submitted appropriate applications and paid proper fees. Licenses to be approved by the City Council on March 11, 1996: MECHANICAL SYSTEMS M & C Mechanical, Inc. 14189 70th Street S. Master Gas Fitters, Inc. 2240 Shawnee Drive St. Marie Sheet Metal, Inc. 7940 Spring Lake Park Road RENTAL DWELLINGS Initial: Gary Nesseth 5919 Pearson Drive Wendy LaRock 6657 Xerxes Place North Renewal: Redevco - Marvin Garden Ltd. Marvin Garden Townhomes Eugene Hanauska 6538 Brooklyn Blvd. William and Linda B' J erke 3614 -16 50th Avenue North Valerie Blount 1316 68th Lane North Richard W. Sandeen 1706 71st Avenue North General Approval: Sharon Knutson, City Clerk • • MEMORANDUM Date: March 6, 1996 To: Michael J. McCauley, City Manager From: Tom Bublitz, Community Development Specialist Subject: Resolution Approving Projected Use of Funds for 1996 Urban Hennepin County Community Development Block Grant Program The Urban Hennepin County 1996 Community Development Block Grant (CDBG) program was first discussed at the February 12, 1996, City Council meeting. At that meeting, the City Council authorized the public hearing for the March 11, 1996, City Council meeting. The public hearing on the proposed use of funds for the City's 1996 CDBG program is a requirement for participation in the Urban Hennepin County CDBG program. A copy of the public hearing notice is included with this memorandum. In order to comply with Hennepin County deadlines for submitting its 1996 CDBG program, P Y P tY g P g , the City must submit its 1996 program to Hennepin County by March 12, 1996. The Council is being asked to approve a 1996 CDBG program with the knowledge that the program may be completely changed after the City Council has reviewed the City's CDBG program more thoroughly at its April work session. The Council's priorities for the 1996 CDBG program may change significantly after the April work session. If that is the case, the CDBG program presented and recommended in this program can be changed by conducting another public hearing on the revised CDBG program. OVERVIEW OF URBAN HENNEPIN COUNTY CDBG PROGRAM Hennepin County has notified the City of Brooklyn Center that its share of the 1996 Urban Hennepin County Community Development Block Grant (CDBG) entitlement will be approximately $250,054. This amount is $20,029, or a seven percent decrease over last year's allocation. Brooklyn Center is one of 43 Hennepin County cities participating in the Urban Hennepin County's CDBG program. In this program, federal dollars from the Department of Housing and Urban Development (HUD) flow to the County and are disbursed to the 43 participating cities. The 1996 allocation for the entire County is approximately $3,500,060, which is $246,962 less than the 1995 allocation for the entire County. FEDERAL CDBG OBJECTIVES • Since the CDBG allocation represents federal dollars, the CDBG programs adopted by local jurisdictions must meet one of the following national objectives: Memorandum to Michael J. McCauley • March 5, 1996 Page 2 •Benefitting low and moderate income persons - Prevention or elimination of slums or blight - Meeting a particularly urgent community development need COUNTY -WIDE HOUSING AND COMMUNITY DEVELOPMENT PRIORITIES In addition to the federal objectives, Hennepin County is also required to develop priorities for CDBG funding under its Consolidated Plan Process. The Consolidated Plan Process has been instituted by HUD, and provides for consolidated planning for all federal programs for which the County and municipalities are eligible, including CDBG, HOME (the 1990 Cranston- Gonzales Housing Act), and Emergency Shelter Grant programs. The County -wide housing and community development priorities, as part of the Consolidated Plan, include the following: Rental and supportive housing: Planning, site acquisition, related infrastructure for development of new units and rehabilitation of existing units for low income households (less than 50% of median income). Home ownership: Planning, site acquisition, related infrastructures, down payment assistance for low income, first -time home buyers, and rehabilitation of existing units occupied by low income households. - Community development: Neighborhood redevelopment/revitalization, senior centers, removal of architectural barriers /ADA compliance, lead -based paint abatement and planning activities to address housing and community revitalization needs. Public services: Services to senior citizens, disabled persons and youth, child care assistance and transportation services. REVIEW OF BROOKLYN CENTER'S 1995 CDBG PROGRAM There are a variety of actual activities and /or projects that fall under these national and county objectives. Last year, the City of Brooklyn Center approved the following projects for its 1995 program: Rehabilitation of Private Property (EDA home rehabilitation deferred loan program) $100,777 • Household Outside Maintenance for the Elderly (H.O.M.E.) 9,306 Scattered Site Redevelopment 160,000 Total (1995) $270,083 Memorandum to Michael J. McCauley March 5, 1996 Page 3 RECOMMENDATIONS FOR 1996 CDBG PROGRAM The public hearing notice included with this memorandum also includes a designation of CDBG programs and activities and recommended funding levels for these projects and activities. The CDBG projects and activities specified in the public hearing notice were approved for publication at the February 12, 1996, City Council meeting. A summary of the recommended activities are as follows: Rehabilitation of Private Property (EDA home rehabilitation deferred loan program) $166,054 Household Outside Maintenance for the Elderly (H.O.M.E.) 9,000 Scattered Site Redevelopment 75,000 Total (1996) $250,054 REviEw OF CDBG PROGRAM AT APRIL 1996 WORK SESSION At the February 12, 1996, Economic Development Authority (EDA) meeting, the Brooklyn Center EDA directed staff not to process any additional CDBG loans until the EDA/City Council has had an opportunity to review the entire CDBG program at an upcoming work session in April Staff is in the process of preparing information for the April work session. Until such time as the City Council /EDA has had an opportunity to review the total CDBG program, staff is recommending the City Council approve the following program for 1996, keeping in mind the projects and allocations can be changed at a future date upon the completion of an additional public hearing process. It should be noted that the 1996 allocation for deferred loan projects would be frozen until such time as the Council authorizes continuation of the deferred loan program or re- programs the funds to some other project. REcoMMENDED 1996 CDBG PROGRAM: 1. The City's home rehabilitation deferred loan program (rehabilitation of private property) was budgeted at $100,777 for the 1995 CDBG program. The current waiting list of applicants for this program is approximately 65. Presently, the EDA is able to put up to $15,000 in each household to rehabilitate the structure. Staff is recommending an allocation of $166,054 in CDBG funds for the 1996 home . rehabilitation deferred loan program. 2. The scattered site redevelopment program was funded at $160,000 for the 1995 CDBG program. Two projects were established for the $160,000. One was to purchase blighted single- family homes; the other was a multi -year project to Memorandum to Michael J. McCauley • March 5, 1996 Page 4 reimburse the EDA reserve fund for the acquisition and demolition of four fourplexes along Humboldt Avenue which were purchased and demolished with EDA funds. This project was set up as a multi -year contract to repay the EDA from CDBG funds for this project. Staff is recommending an allocation of $75,000 for this multi-year project. This amount would close out the multi-year project and Y P J Y P J would be the final payment to the EDA. 3. Staff has received a request from Senior Community Services for the Household Outside Maintenance for the Elderly (H.O.M.E.) program for $9,306. This project has been part of the CDBG program for four years and has proved to be a beneficial program. The H.O.M.E. program provides minor maintenance and repair for persons 60 years of age and older and /or permanently disabled individuals. The households are asked to pay a certain amount towards the rehab based on a sliding fee scale according to their income. CDBG dollars are used to bring down the overall cost of the repairs. Examples of the repairs included in this program are installation of grab bars, painting (interior and exterior), minor roof and gutter repair, concrete repair, and carpentry (including door, window, and trim repair). Staff is recommending an allocation of $9,000 for this program in 1996. Senior Community Services has also submitted a usage report for 1995 for the H.O.M.E. program, which is included in the list of attachments at the end of this memo. A representative from Senior Community Services will be present at the March 11, 1996, meeting to answer any questions the Council may have regarding the H.O.M.E. program. REQUEST FOR CDBG FUNDS FROM CommuNITY ACTION FOR SUBURBAN HENNEPIN (CASH) The non - profit group, Community Action for Suburban Hennepin (CASH), has requested $6,000 from the City's Community Development Block Grant program to be used to support the HOME Line, which is the housing services program of the Community Action for Suburban Hennepin organization. Two of the components major orients of the HOME Line are the P tenant hotline for multi - family residents and foreclosure prevention program for single - family homeowners. CASH has included a description of their HOME Line program, along with budget data and data showing the usage of the HOME Line program by Brooklyn Center residents. All information from CASH submitted with their CDBG request is included in the list of attachments at the end of this memorandum. Also, a representative from CASH will be present at the March 11 public hearing to address the City Council with regard to their CDBG request. • Memorandum to Michael J. McCauley March 5, 1996 Page 5 Staff is not recommending approval of CASH's request for CDBG funding. The staff recommendation is not a reflection on the quality of the services provided by CASH. Staff is recommending a continuation of the long- standing history of the use of CDBG funds in Brooklyn Center primarily for projects that address physical improvements to property, including he rehabilitation of roe under th g property rty nde e EDA deferred loan program, minor repair for senior citizens under the H.O.M.E. ro ram and elimination of blighted e p g r g property under the scattered site redevelopment program. Staff recommends approval of the Resolution Approving Projected Use of Funds for 1996 Urban Hennepin County Community Development Block Grant Program. • • • LIST OF ATTACHMENTS ■Public Hearing Notice ■Usage Data for 1995 Household Outside Maintenance for the Elderly (H.O.M.E.) Program ■Request for CDBG Funding from Community Action for Suburban Hennepin (CASH) • NOTICE OF PUBLIC HEARING 1996 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Notice is hereby given that the City of Brooklyn Center, in cooperation with Hennepin County, pursuant to Title I of the Housing and Community Development Act of 1974, as amended, is holding a public hearing on March 11, 1996, at 7:00 p.m. or as soon thereafter as the matter may be heard in the City Hall located at 6301 Shingle Creek Parkway, Brooklyn Center, Minnesota. The public hearing is on the housing and community development needs and priorities of the City and Urban Hennepin County and the City's proposed use of the 1996 Urban Hennepin County Community Development Block Grant Program planning allocation of $250,054. In addition, during the July 1, 1996 to June 30, 1997 program year, it is estimated that no additional program income from locally funded CDBG activities will be available to the City. The City of Brooklyn Center is proposing to undertake the following activities with 1995 Urban Hennepin County CDBG funds starting on or about July 1, 1996: Activi Budget Rehabilitation of Private Property 166 P rtY $ , 054 Household Outside Maintenance for the Elderly (H.O.M.E.) 9,000 Scattered Site Development 75,000 Subsequent increases or decreases in the community planning allocation or the budget of any funded activity by the greater of $10,000 or 50% of the activity budget or change in activity location, beneficiary, or purpose is considered a substantial change and pursuant to Urban Hennepin County policy will be subject to the amendment process. For additional information on the priorities, proposed activities, level of funding and program performance, contact the City of Brooklyn Center at 569 -3300 or the Hennepin County Office of Planning and Development at 541 -7080. 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" «......� ..... } ..".- . «........ «... ............ - 14 w.. w »...._..__.. » »._. «.»jHours » .. ' .w «..r. «...j. ".......w. «. :......_ _ ......... _.......... ^i _.......... ' ............. ..... « ::...... ................. � ... «.... «... «..�:::.._.._ «_. « ». .. ............... ........... _._......_. «...�_.___.w....._ w....._._.. ". «.:.�.. »�.» ....... ... «........ i MAINTENAN_ __ «.._.w.. HOINEMAKER !_ Wiw ... GRAND TOTAL !Customers! ..» .» __w_ .`. _. «_......_.. �.. «... «... w._..�.. «. «........« 309:,. « «..... «.... «.» . «.......... _.... »._.. »._._.... I -» ww.._ ... :.. «...... «.« . ... «.... «..�.. .................... °»....«......... .......:................ «...... ;.. w.l. 50E! -« ...._..........2841. 792 !Jobs »; ? 2391E I . ..................._. ». »..._..r.. ...............r.__. «.......... 4506' _ i._ 6897 ..........r....... »... w «._._._.. ......_._ _........_._..._._......_....._ ............ » ... _..w..w.. • Hours ; 8531 -; « _ 9602 1 18133 Commun Act for Suburban Hennep Mr. Brad Hoffman a City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 February 8, 1996 Dear Mr. Hoffman: This letter is to request funding ' q d g m the amount of X6,000 from the city Community Development Block Grant program. This funding will be used to support HOME Line, the housing services of Community Action for Suburban Hennepin (CASH). I am enclosing materials that describe all of our programs and, for our tenant hotline and foreclosure prevention programs, data showing use of these programs by residents of Brooklyn Center. As you can see, we are mostly serving low and moderate income people in your community. Thi • s year, we will be giving special attention to our educational program for high school students. We believe that giving information on the basics of being a renter to young people about to graduate will help them to avoid some of the problems we encounter time and again on our renters hotline. We have made a total of eleven presentations to students at Brooklyn Center and Osseo -Park Center High Schools since starting this program in 1993. In addition, we plan to expand our homeownership programs by adding services to existing homeowners, particularly those of lower incomes, to help them maintain their property and stretch their budgets. These will include information, technical assistance, and instruction on home maintenance and repair. And, we will assist homeowners to get repairs done: developing specifications, selecting contractors, assuring quality work. A loan fund to help homeowners finance small repair jobs will be established in conjunction with these repair services. We appreciate your willingness to consider our request for support. If you have questions or need additional information, please feel free to contact Charlie Warner, our Housing Programs Director, at 933 -9639, extension 221. Sincerely, 4kacrn Sharon A. Jo nson Executive Director Enclosures: Financial statement & Proposed budget HOME Line program descriptions Data sheets on renters hotline, foreclosure prevention, and home buyer programs List C Y3 S AP 9 0&%� 150. Hopkins. MN55343 • (612) 933 -9639 • Far 933 -8016 Communi Action for Suburban Hennepin HOME Line. Program Description 9 (January 1996) Introduction HOME Line is the name given to CASH's set of housing services that operate in suburban Hennepin County. These services include tenant advocacy (started in January 1992), tenant organizing (May 1992), mortgage foreclosure prevention counselling (August 1992), legal defense for families facing eviction (September 1993), and home buyer education and counseling (August 1994). CASH, standing for Community Action for Suburban Hennepin, is the "anti- poverty agency" serving low income people throughout Minneapolis' suburbs. It is a private nonprofit corporation with tax - exempt status under Section 501(c)(3) of the Internal Revenue Code. CASH is funded primarily with federal and state grants passed to us through the Minnesota Department of Economic Security (DES). Additional funding is provided by Hennepin County, the Minnesota Housing Finance Agency (MHFA), the Corporation for National is P and Community Service, the Fannie Mae Foundation and several u Y suburban Hennepin municipalities. • HOME Line's office in downtown Hopkins is staffed b CASH employees, one VISTA P Y Volunteers in ( Service to America) and volunteers from area law schools and our suburban community. CASH /HOME Line employees include the coordinator of the tenant advocacy program, an attorney tenant advocate, two tenant organizers, a homeownership program manager, two foreclosure prevention counselors, a home buyer counselor, and an overall housing programs director. CASH also contracts with an attorney in private practice to provide eviction defense to families with children. Volunteers serve primarily as advocates working on our tenant hotline and as members of our foreclosure prevention program's loan committee. Because volunteers are a critical element in HOME Line's success, we place strong emphasis on their recruitment, training, and recognition. Programs for Renters Tenant Advocacy The advocacy service assists individual tenants and is provided primarily over the phone (the "hotline "), although tenants do occasionally drop in to the office. Individual advocacy includes identifying the tenant's problem, providing accurate and timely information on relevant tenant/ landlord rights and responsibilities, helping the tenant understand options they might use to remedy h it t e problem, and often mailing panted materials provided to us by Legal Aid. As advocates gain experience and expertise, there may be opportunities to assist individual tenants prepare for court and, in some cases, represent them in court. 33 1 0th Acenue S.. Suite 150, Hopkins, MN 55343 • (612) 933 -9639 • Fax 933 -8016 CASH/HONIE Line Program Description Page 2. More complex cases are handled by our in -house attorney or are referred to Legal Aid or to volunteer i ( pro bono) lawyers through the Hennepin County Bar Association's Volunteer Lawyers Network. Frequently, advocates will assist by referring tenants to other services and programs to help with problems that may be outside the sphere of tenant/landlord issues. Where advocates discover problems affecting many or all tenants in a complex, they may refer the case to HOME Line's tenant organizers. Tenant Organizing Where circumstances warrant and genera! problems exist, HOME Line's tenant organizers will work with groups of tenants to address problems collectively. Collective tenant action has been used in situations involving poor maintenance and repair throughout a complex, abusive behavior against tenants by management or maintenance personnel, and violation of regulations governing various housing assistance programs. Occasionally, especially in cases involving government- assisted housing, HOME Line will get help for the tenant group from Legal Aid. The organizing project publishes and distributes a quarterly newsletter to tenants, social service agencies, and public officials throughout suburban Hennepin County. We are also actively assisting in the formation of a state -wide tenants group, the Minnesota Tenants Network. The Network is primarily focused on improving tenant/landlord law through legislative work and in assisting local tenant organizing efforts statewide. Family Homelessness Prevention Under this program, funded by Hennepin County, we contract with an attorney in private practice to provide legal advice, help with negotiations, and, when necessary, with free courtroom representation to prevent homelessness in Hennepin County. For income - eligible families with children who are facing eviction from their homes, there is an emergency loan fund available. Loan funds are available to CASH through the Department of Economic Security. This program operates primarily in the Brookdale division of Hennepin County District Court. Most assisted families live in Brooklyn Park, Brooklyn Center, New Hope, Robbins -dale, Plymouth, and Crystal Programs for Homeowners Home Buyer Education and Counseling (Pre purchase counseling Our newest program, started in August 1994, is designed to expand homeownership opportunities in suburban Hennepin County, particularly for lower income and minority households. This is accomplished through educational seminars on the home buying process that are open to the public and individualized counseling to lower income buyers who may need help overcoming barriers to homeownership. These barriers might include no credit history - -or a bad one, lack of enough money for the downpayment and closing costs, or poor budgeting of personal income. We offer buyers information on the housing market, mortgage programs and other ways to finance the purchase, public and private homeownership programs, how to shop for and inspect a home, how to deal with a broker and a lender, in short, about every detail of the home buying process. For income- eligible buyers, we also have limited financial assistance to help pay for a qualified inspection of the home and to ease the downpayment burden. The program works closely with area Realtors, lenders, and local governments to assure home buyers get accurate and current information. CASH/HOME Line Program Description Page 3. Mortgage Foreclosure Prevention 1 Post- 2urchase counselingZ • We assist lower income homeowners who are facing foreclosure and the possible loss of their homes due to circumstances beyond their control. Often this is caused by a family break -up (divorce, abandonment, or death of a spouse) or the loss of a job due to economic dislocation. Intensive individual financial counselling with the homeowner and prompt, knowledgeable negotiations with the lender can sometimes save the situation. The foreclosure prevention staff assist homeowners gain access to public and private financial resources to help solve a delinquency. Where appropriate, a last resort loan will be made to the homeowner to bring the loan current. The loan is non - interest bearing and comes due on sale of the property or when it is no longer owner - occupied. The program's Emergency Loan Fund is capitalized with funds from CASH; additional loan funds are available to the program through the MHFA's Foreclosure Prevention and Rental Assistance Program (FPRAP) . HOME Line's mortgage foreclosure prevention staff have been instrumental in initiating and building the Minnesota Mortgage Foreclosure Prevention Association ( MMFPA). MMFPA is a statewide organization of professionals in the for profit and nonprofit sectors working to improve the quality of service to homeowners facing foreclosure. The Association has developed an intensive seven -day training program for counsellors that is offered twice yearly. MMFPA also sponsors occasional shorter educational sessions on specific topics of current interest in the field. Volunteer Involvement Volunteers are a mainstay of much of HOME Line's work. Our tenant hotline is staffed in large part by volunteers recruited from area law schools and the suburban community. The tenant organizing program works with groups of volunteer tenants seeking to improve their collective situation. The Mortgage Foreclosure Prevention program utilizes a five - person Loan Committee composed of volunteers from the CASH board and from the community. Law students also volunteer with HOME Line's Family Homelessness Prevention and Assistance program. These law student volunteers, some of whom are provided to the project through the Minnesota Justice Foundation, interview clients, prepare trial documents, and represent eviction defendants in court under the supervision of HOME Line's contract attorney. Altogether, over 3,000 hours of volunteer time are donated to HOME Line each year. COMMUNITY ACTION FOR SUBURBAN HENNEPIN Hopkins, Minnesota • EXHIBITA STATE1itENTOFASS�'S, LIABILITIES AND FUND BALANCE September 30,1 ASSETS Restricted Unrestricted Total Cash $' 81,412 $. 3,178 $ 84,590 Grants receivable 23,502 0 23,502 Other receivable 320 0 320 TOTAL ASSETS 105 234 S 3.178 V08.412 LIABILITIES AND FUND BALANCE* Accounts payable. $ 6,765 0 S 6,765 Acc. ued. payroll and related expenses 13,661 0 13,661 Unearned revenue 12,20T 0 12,20T Mortg age- forec!osure loan fund 72.601 0 72,60 Total Current Liabiiities S105,234 $ 0 $105,234 Fund Balances 0 3.178 3.178 TOTAL LIABILITIES AND FUND BALANCE $105.234 3' 3.178 5108.412 T ne. accompanying notes are an integral part these. statements_ -3- COMMUNITY ACTION FOR • SUBURBAN HENNEPIN Hopkins, Minnesota EXHIBIT B' STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Year Ended September 30, 1994 Restricted Unrestricted Total Revenues Grants $ 647,096 0 $ 647,096 Other income 2 2,638 5,130 Commodities 172.750 0 172.750 Total Revenues 822.338 S 2.638 824.975 Expenditures Salaries and wages $ 270,800 S 0 5 270,800 Fringe benefits 51,830 0 51,830 Consultants 49,943 0 49,943 Travel 19,846 0 19,846 Space costs - 49,421 0 49,421 Consumable supplies 29,699 0 29,699 Equipment and maintenance 11,975 0 11,975 Board organization 27,617 0 27,617 Direct programs 138,457 0 138,457 Commodities 172,750 0 172,750 Other 0 200 200 Total Expenditures S 822.3 S 200 S 822.538 Excess of Revenue $ 0 S 2,438 $ . 1,438 Fund Balance- September 30, 1993 0 740 740 - FUND BALANCE - SEPTEMBER 30, 1994 S 0 3.17$ S 3.178 The accompanying notes are an integral part of these statements. -4- • COM M UNITY ACTIOOR SUBURBAN HENNE . Hopkins, Minnesota SCI IEDULE OF FEDERAL AWARDS BY CATALOG OF FEDERAL DOMESTIC ASSISTANCE (CFDA) NUMBER AND OTHER FINANCIAL ASSISTANCE ' For the Year Ended September 30, 1 994 CFDA Slate Grant Number Numb Program Name Grantor A en program or Palance Restricted Fund Balance Departmen( of Agrlcu!(ure 9 �' Program Period Award Amount Sepl. 30, 1993 evenues xpen + ures Sept. 30, 19 10.550' N/A Cornmodilles MN Dept. of Econolnlc Security )0/01/93.09/30/94 0 S ; 0 S 172,750 is 172,750) j 10.568 87564 USDA - SC '9j MN Dept. of Economic Security 10/01193- 09/30/94 S 16,887 j 0 $ 16.887 i (s 16,ee7) $ A r JON 72.003 3325153/01 VISTA Transporlatlorl ACTION 10/01191- 08120/94 j 918 $ 0 $ 643 ($ 643) $ l DeparGnenl Oflleal0l and Human Services 93.031 86703 CSBG'03 Discretionary MN Dept. of Economic Security 03/01/93.02/291 0,000 93.031 86904 CSOG MN Dept. of Economic Security 07/01/93 - 12/31/95 510,828 i 0 S 1. 8 (j 10,000) j 0 101,8 Subtotal 93.031' 21 ( 101,821) $ 0 $ 111,821 is 111.821) S 93.569 86004 CSBG MN Dept. o(Econornic Secu(lly 07/01/92 - 12/31/93 j 193,836 93.569 86004 CSOG Supplemental MN Depl. of Economic Securlly 07101/92 - 12/31193 249,080 0 $ 49,866 (; 49,866) j 0 0 105,110 ( 105,110) p . , Subtotal 93.569' $ 0 $ 154,978 (f 154,976) $ 0 93.572 87205 El IP'93 Mtn Dept, of Economic Security 07/01/93 - 09/30/94 $ 13,58 93.572 87854 El IP'9q MN Depl. of Fconomtc Securlly 07/01/94 09/30/95 f 0 13,581 (j 13,581) j 0 13,778 Subtotal 93.572 1,434 ( 1,434) 0 , $ 0 S 15,015 (j 15,015) S O j Total Federal Funds $ 0 $ 472,092 ($ 472,092) $ 0 Slate and Local Programs tuA 86904 . M EOG MN Dept, of economic Security 0 7/01/93- 12/31/95 $ 667,491 j 0 f N/A A10853 j 297,775 297,775) (; j 0' C oun ty Ilometess Ilannepin County 07/27/93.06/30195 51,305 0 29,833 ( 29,833) 0 N/A N/A CDOG � Itennepin County 07101/93- 12131/94 6,953 Mortgage forclosura loan fund Various 0 1,719 ( 1,719) 0 14 /A N/A tVA 10/41/93- 09/03/94 102,800 ) N/A EMRAP 0 10,240 ( 10,240 0 MN I(ousing France Agency 10/01/93- 09103/94 92,000 0 10,679 ( 10,679) 0 Subtotal Slate and local Programs $ 0 $ 350,246 (S 350_,246) j 0 1 TOTAL. _$ 0 $ 822,3 (j 8 22,338) j 0 'These programs are major programs as defined In OMB Circular A -133 "Audits of Inslllullons of I Ilgher Education and Olher Nonprofit Institutions.' See Independent Auditors' Report. 1996 Budget - Community Action for Suburban Hennepin Sources of Revenue: Minnesota Economic Opportunity Grant Community Services Block Grant Minnesota Housing Finance Agency Community Development Block Grant Hennepin County - Family Homeless Prevention Assistance Project Hennepin County - Emergency Services Family Housing Trust Fund HUD Federal Emergency Management Agency Anticipated Revenues: $989,720 Salaries: 479,655 Taxes "& Benefits 98,861 Contracted Services 25,660 Prof. Services 21,000 Travel & Training 24,000 Space Costs 45,000 Supplies 30,000 Equipment 18,000 Indirect - 37,615 (Telephone, Insurance, Board expenses) Dedicated funds to direct client loans & assistance; various funds & eligibility 209,929 Communi Action for Suburban Hennepin HOME Line's Homebuyer Education and Counseling Program HOMELine's Homebuyer Education and Counseling program expands homeownership opportunities for low and moderate income residents of suburban Hennepin County through educational workshops and individual counseling. By collaborating with the lending community and government agencies, HOME Line is able to help develop special financing products which enable these residents to turn their dreams of homeownership into reality. The three -part educational workshops provide information on money management and budgeting for mortgage payments, housing care and maintenance, financing the property, overcoming credit problems, and other issues relating to homeownership. The curriculum is approved by MHFA and all major lenders involved in providing affordable home financing programs. Since January of 1995, over two hundred people have attended the three -part workshops or received individual counseling from the HUD- approved housing counselors at HOME Line. The workshops are held monthly at Community Centers on weekday evenings and Saturday mornings. Hopkins, Bloomington, Crystal, St. Louis Park, Minnetonka and Brooklyn Center have donated space for the workshops. Following the group workshop, we recommend and provide additional private individual counseling sessions. During the individual counseling session, the counselor interviews the client to obtain basic information about the household and to determine the family's housing needs and goals, and identifies any barriers to homeownership. A realistic plan is developed to enable clients to meet their housing goals. Ongoing assistance and encouragement is provided by the counselor.. Financial and budget counseling has been provided for 120 families to prepare them for homeownership, and more importantly, so that they can remain successful homeowners. Because of HOME Line's sponsorship, 35 households were able to purchase their homes with special financing programs for low to moderate income buyers. 33 10th Arenue S.. Suite 150. Hopkins, MN 55343 • (612) 933 -9639 • Fax 933 -8016 Communi Act for Suburban Hennepin Hennepin County cities providing support to HOME Line Champlin (1994, 95) Crystal (1995) Eden Prairie (1993, 94, 95) Edina (1993, 94, 95) Hopkins (1995) Maple Grove (1994, 95) Minnetonka (1994, 95) Mound (1994, 95) Plymouth (1993, 94, 95, 96) Robbinsdale (1993, 94, 95) St. Louis Park (1993, 94, 95) other support has been provided by U.S. Department of Housing and Urban Development Housing Counseling Program Minnesota Housing Finance Agency Foreclosure Prevention and Rental Assistance Program Hennepin County Family Homeless Prevention and Assistance Program Fannie Mae Foundation First Bank Foundation • 33 1 0th Avenue S., Suite 150, Hopkins. NIN 55343 • (612) 933 -9639 • Far 933 -8016 Communi or Suburban. Hennepin f p HOME Line's Foreclosure Prevention Program Information on Brooklyn Center homeowners served from 1993 -1995 The charts below show that the number of Brooklyn Center homeowners requesting foreclosure prevention assistance has steadily increased. Year Brooklyn Center Households Served 1993 I 17 1994 33 1995 I 48 Total I 98 !Increase In Households Served) 50 • 40 30 20 i 10 0 1993 1994 1995 Approximately 94% of the Brooklyn Center homeowners were low to moderate income households. 6% Household Income 34% 60% 93 Low -Below 50% of Median Income ■ Moderate - 50% to 80% of Median Income • O Upper - Over 80% of Median Income 33 10th Avenue S., Suite 150, Hopkins. MN 55343 • (612) 933 -9639 • Fax 933 -8016 • Page 2 Brooklyn Center There were children in 79% of the Brooklyn Center homes. Type of Household 50 40 30 20 10 0 Families Single Adults Seniors With Parent Only Children Families The main reason for default was unemployment. Main Reason for Default 40 ® Unemployment 30 ■ Health 20 O Divorce /Separation O Money Mismanagement 10 ■ Not Affordable ,� 0 ® Other 1 Foreclosure was averted in 84% of the cases. 69 Brooklyn Center homes were saved. A total of $ 25,705 in financial assistance has been obtained for Brooklyn Center homeowners. Results of 90 Closed Files "* M 69 Homes Saved ■ 7 Homes Sold 0 14 Foreclosures Comm Action for Suburban Hennepin's HOME Line Renters' "Hotline" Information on calls during the years 1992 -1995 from Brooklyn Center Brooklyn Center Number of calls by year Over the past four years, a total of 872 Brooklyn 300 Center renters have contacted HOME Line. This : represents service to approximately 2,180 200 residents when all family members are counted. 100 0 1992 1993 1994 1995 Brooklyn Center Callers' Incomes A vast majority (over 97 %) of Brooklyn Center (1992-1995) callers to HOME Line are low and moderate income. These income categories are those used by the U.S. Department of HUD:Low = incomes ® Low 91.3% below 50% of the Metro median income; Moderate = incomes between 50 and 80 % of the Metro Moderate 5.8% median; Higher = incomes above 80% of the Metro median. • ® Higher 2.9 % Community enters Education Program Y 9 HOME Line's Community Renters Education Program provides education to high school students, (primarily seniors) presentations to tenants /staff of area agencies, information booths at community events and trainings to volunteers /staff from agencies. High School Presentations Number of students (Number of presentations) Name of School 1993 1 9 9 4 1995 Bloomington Jefferson 73 (3) 0 0 The high school Bloomington Kennedy 90 (3) 0 30 (1) Brooklyn Center 46 (2) 38 (2), 44 (2) presentation covers Champlin Park 40 (2) 0 82 (4) the rights and Coon Rapids 0 0 52 (2) responsibilities of Eden Prairie 46 (2) 48 (2) 76 (2) renters. The Edina 38 (2) 0 0 presentation can be Hopkins 156 (6) 26 (2) 82 (3) tailored to fit any Mahtomedi 0 0 30 (1) class size, any class Minnetonka 0 47 (2) 0 Osseo 0 64 needs, and all class (2) 0 schedules. Osseo -Park Center 35 (3) 0 60 (2) Richfield 60 (2) 47 (2) 58 (2) Robbinsdale- Armstrong 62 (2) 0 25 (1) Robbinsdale- Cooper 56 (2) 59 (2) 56 (2) St. Anthony 0 0 15 (1) St. Louis Park 0 12 (1) 15 (1) Wayzata 24 (1 ) 38 2) 0 TOTAL 726 (30) 379 (17) 625 (24) Other Educational Activities ^ Presentations Community Events Trainings OME Line receives requests HOME Line's Traveling Renters HOME Line runs training sessions for its hotline from agencies and organizations Education booth is designed to volunteers three times per year during to make presentations on be set up at any community February, June and October. The trainings are landlord /tenant law and housing event. The booth is staffed by two full days in length and consist of learning the issues for their staff and HOME Line employees and basics of landlord /tenant law. This training is clients. These presentations are volunteers who provide offered free of charge to personnel of outside conducted at the agencies' site information and written organizations and agencies, as well as property and are tailored to meet the materials on landlord /tenant owners and managers. To date, representatives needs and time available. issues. We have participated in of the following groups have received this the following events. training. Association for Rental Crystal Frolics American Indian Housing Person to Person, Management (ARM) of Corporation, Minneapolis Minneapolis Brooklyn Center Mall of America, WCCO Booth Bill Kelly House, Perspectives Business and Professional Bandana Square, St. Paul Minneapolis Transitional Housing, Women League of St. Louis Bristol Place, Minneapolis St. Louis Park Park Richfield Cattail Days Community Action Pillsbury House, Council, Apple Valley Minneapolis Center for Asians, St. Louis Park Knollwood Mall Pillsbury Minneapolis "Community azaar" Community Case y Corporation, Minneapolis Neighborhood Services /Waite Community Resource St. Louis Park Eden Women's Program, House, Minneapolis Center, Brooklyn Park Party in the Park Minneapolis Project Off Streets, Hamline Coalition, St. Minneapolis reekside Community Center, Paul Bloomington Scott /Carver/ Heartland Community Dakota Community Crisis Connection, Action, Wilmar Action, Shakopee Minneapolis Hope Allianz, Minneapolis South Eastern MN Crystal Managers Coalition Property- owners, Housing Network, Bloomington and Rochester New Hope Managers Coalition Minnetonka Southern Minnesota Property Managers, Regional Legal Senior Linkage, Bloomington, Services, St. Paul Robbinsdale Brooklyn Center, St. Anne's Shelter, Minneapolis, Plymouth, Minneapolis Thorson Family Resource St. Louis Park, and Room, Crystal St. Paul St. Paul Public Housing Womens Resource Network, Maryland Park Tenants St. Paul Tenants Union Minneapolis Association, St. Paul St. Stephen's Shelter', Metropolitan Center for Minneapolis Independent Living, Thorson Family Minnetonka Resource Room, NW Community Crystal Supaort Program, Vail Place, Hopkins Crystal Vail Place, Overcoming Poverty Minneapolis Together, Mankato YWCA of St. Paul Tar Member introduced the following resolution and • moved its adoption: RESOLUTION NO. RESOLUTION APPROVING PROJECTED USE OF FUNDS FOR 1996 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM WHEREAS, the City of Brooklyn Center, through execution of a Joint Cooperation Agreement with Hennepin County, is cooperating in the Urban Hennepin County Community Development Block Grant Program; and WHEREAS, the City of Brooklyn Center has developed a proposal for the use of Urban Hennepin County CDBG funds made available to it, and held a public hearing on March 11, 1996, to obtain the views of citizens on local and Urban Hennepin County housing and community development needs and priorities regarding the City's proposed use of $250,054 from the 1996 Urban Hennepin County Community Development Block Grant. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brooklyn Center approves the following projects for funding from the Urban Hennepin County Community Development Block Grant Program and authorizes submittal of the proposal to Hennepin County for review and inclusion in the 1996 Urban Hennepin County Community Development Block Gran Program. ro am. Project Budget Rehabilitation of Private Property $166,054 Scattered Site Redevelopment 75,000 Household Outside Maintenance for the Elderly (H.O.M.E) 9,000 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • MEMORANDUM DATE: March 4, 1996 TO: Michael McCauley, City Manager FROM: Scott Brink, City Engineer,,Y A SUBJECT: Public Hearing Regarding Proposed Improvement Project Nos. 1994 -03 and 04, 57th Avenue, Humboldt to Camden Avenues, Street and Storm Drainage Improvements, and 1996 -06, 07, and 08, Logan, James, and Knox Street, Storm Drainage, and Utility Improvements Summary Explanation The proposed improvement projects include roadway, storm drainage, and utility improvements for a significant portion of streets within the south east area of the City (see Figure 1). The improvements generally provide for street reconstruction and utility upgrades for all streets • designated on Figure 1. 57th Avenue was previously presented to the City Council in 1994, but was tabled for various reasons. On August 14, 1995, the Council authorized the establishment of the Logan, James, and Knox street and utility improvement projects, along with reconsideration of 57th Avenue. As part of the establishment of these projects, the consulting firm of SEH, Inc. was commissioned to provide preliminary survey and design work to assist in determining the feasibility of the project. A project update was provided to the Council on January 4, 1996. On January 29, 1996, an informational meeting was conducted for all property owners bordering the project area streets. On February 12, 1996, the City Council approved a resolution accepting the Engineer's Feasibility Report and Calling for a Public Hearing for March 11, 1996 to consider these improvements. The proposed improvements can generally be described as follows: replacement of the existing streets with new bituminous surfacing and concrete curb and gutter, storm sewer installation, repair and replacement of existing water and sanitary sewer mains, and street light replacements. The attached Engineer's Feasibility Report Summary describes the project improvements, costs, and schedule in more detail Assessments In accordance with the City Council's policy regarding improvement projects in residential areas, proposed assessments have been made on a unit basis. The Council's 1996 residential unit rate for street reconstruction is $1,850 per parcel. • Because of the unique nature of the storm drainage improvements in this area, we are not prepared at this time to make a firm recommendation regarding proposed assessments for storm drainage improvements. It is our desire to develop a policy which treats the property owners in this area fairly and equitably; results in assessments which relate to value gained by the property; and which is financially feasible. We would expect that such a policy would result in storm drainage assessments in the neighborhood of $700 -1000 per residental property. The public hearing will not consider the proposed assessments. If the Council approves the improvement projects, a separate assessment hearing would be scheduled for September, 1996. Recommended City Council Action Staff Presentation. Open the public hearing on the proposed projects, take public comment, and close the hearing. Consider the improvement projects. A resolution ordering Improvement Project Nos. 1994 -03 and 04, 57th Avenue, Humboldt to Camden Avenues, Street and Storm Drainage Improvements, and 1996 -06, 07, and 08, Logan, James, and Knox Street, Storm Drainage, and Utility Improvements and authorizing the preparation of plans and specifications is provided. 76 � • Member introduced the following resolution and moved its adoption: RESOLUTION NO. _ RESOLUTION ORDERING IMPROVEMENTS AND AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS, IMPROVEMENT PROJECT NOS. 1994 -03 AND 04, 57TH AVENUE, HUMBOLDT TO CAMDEN AVENUES, AND 1996 -06, 07, AND 08, LOGAN, JAMES, AND KNOX STREET, STORM DRAINAGE AND UTILITY IMPROVEMENTS, CONTRACT 1996 -G WHEREAS, the Brooklyn Center City Council on March 11, 1996 authorized consideration of street, storm drainage, and utility improvements in the area specifically described above, and more commonly referred to as the 57th, Logan, James, Knox Area"; and WHEREAS, the Council has previously received and accepted a feasibility report for said proposed improvements, as prepared by the City Engineer; and WHEREAS, Resolution 96 -36 adopted on the 12th of February, 1996 set a date for a public hearing regarding proposed improvements for the "57th, Logan, James, Knox Area "; and • WHEREAS, ten days published notice of the hearing was given and the hearing thereon was held on the 11th day of March, 1996, at which time all persons desiring to be heard were given an opportunity to be heard thereon; and WHEREAS, the Council has considered all comments, testimony, evidence, and reports offered at or prior to the March 11, 1996 hearing. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, i y ' Minnesota that: 1. Improvement Project Nos. 1994 -03 and 04, and 1996 -06, 07, and 08, "57th, Logan, James, Knox Area" Roadway, Storm Drainage, and Utility Improvements, Contract 1996 -G is hereby ordered. 2. The City Engineer is hereby authorized and directed to develop final plans and specifications for said improvements. • ® RESOLUTION NO. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 3[ City of Brooklyn Center • A great place to start. A great place to stagy. Engineering Department P Phone: 569 -3340 FAX: 569 -3494 SUMIN ARY OF ENGINEER'S FEASIBILITY REPORT FOR JAMES AVENUE N. AND KNOX AVENUE N. (55TH AVENUE N. TO 57TH AVENUE N.) LOGAN AVENUE NORTH (53RD AVENUE N. TO 57TH AVENUE N.) 55TH AVENUE N. AND 56TH AVENUE N: (LOGAN AVENUE N. TO JAMES AVENUE N.) AND 57TH AVENUE NORTH (LOGAN AVENUE N. TO CAMDEN AVENUE N.) MPROVEI2ENT PROJECT NOS. 1996 -06 07 & 08 AND 1994 -03 & 04 FEBRUARY, 1996 Feasibility Report Logan, James, Knox, 57th Page 1 0VERVIET� These proposed projects include roadway and utility improvements for the following streets: 57th • Avenue N. between Humboldt Avenue N. and Camden Avenue N., Logan Avenue N. between 53rd Avenue N. and 57th Avenue N., James Avenue N. and Knox Avenue N. between 55th Avenue N. and 57th Avenue N., and 55th Avenue N. and 56th Avenue N. between Logan Avenue N. and James Avenue N., more specifically all public streets as shown in Figure 1. This report was prepared in accordance with previous direction of the City Council on August 14, 1995. On January 29, 1996, a public information meeting was conducted. A previous project update was presented to the City Council on January 4, 1996. PROPOSED hVER 0 VEtWEjVTS STREETS Improvement Project 1996 - 06,1994 -03 (see Figure 1) All of the streets in the proposed project area are classified as local residential streets, with the exception of 57th Avenue North and Logan Avenue North, which are designated as collector streets. All streets were constructed in the early 1950's or earlier, and public utilities were constructed along with the streets in most locations. These streets are among the oldest in the City. All of the existing streets are very flat, without curbs and gutters. On average, the residential streets are 30 feet wide, with a pavement thickness of 1.5 to 3.0 inches. These streets are now showing fatigue and distress, particularly along their unprotected edges. The City's Pavement Management Program indicates that it is no longer cost - effective to routinely maintain these streets (i.e., patch and seal coat). Complete reconstruction is recommended. It is proposed to reconstruct the residential streets as two lane roadways measuring 30 feet in width with a structural capacity for the current volume and vehicle distribution. Concrete curb and gutter and driveway aprons would be installed as part of the improvement. On -street parking would continue to be allowed in accordance with the City's parking ordinances. The collector streets (57th Avenue N. and Logan Avenue N.) are designated as State Aid collector streets and would be constructed to State Aid standards as established by Mn/Dot. These standards include concrete curb and gutter, and adequate base and pavement thicknesses to provide for the heavier amounts of traffic carried by collector streets. 57th Avenue North would be reconstructed to approximately the same width (38 feet), with parking allowed on both sides. Logan Avenue North would be widened from 32 feet to 34 feet wide to allow for parking on one side of the roadway and accommodate the heavier traffic flows. This report does not include costs for additional street lighting. It is anticipated that existing street lighting would be replaced with the City's standard fiberglass pole and "shoe box" type fixture. In addition, an amount of $15,000 has been considered for replacing any boulevard trees that may removed as a result of the construction. • STORM DRAINAGE Improvement Project 1996- 07(see Figure 2) Hydraulic studies performed for the entire southeast area of the City have determined that the existing storm drainage system is inadequate. The storm sewers stem currently serving this area is either v q Y Y g Feasibility Report Logan, James, Knox, 57th Page 2 under sized or non existent. In addition, the flat streets and lack of grades and curb and ;utter often inhibit storm drainage from reaching the storm sewer system. Storm sewer was ori installed on a per development basis and is not only deficient for these particular streets, but the surrounding area as well. Therefore, storm sewer design for this particular improvement has not only considered the proposed reconstruct streets, but the area at large as well. Figure 2 shows a concept plan for storm drainage improvements. Essentially, this concept provides for installation of additional storm sewers to provide additional pick -up points throughout the neighborhood, thereby allowing streets to be regraded to provide more positive drainage. Future storm sewer improvements are also shown. I It should be noted that additional storm drainage improvements beyond the project area must ultimately be completed in order for the drainage improvements to function to their full effectiveness. These additional improvements would include the construction of a trunk storm sewer running easterly from James Avenue to I -94, and crossing beneath I -94 to an existing system east of the freeway. A future modification and connection at 57th Avenue and Camden Avenue will also be needed. These proposed improvements don t p o necessarily need to be completed at this time, but should be completed as soon as P P reasonably possible to facilitate complete and effective drainage for this entire area. Estimated storm drainage costs are provided further in this report. SANITARY SEWERS Improvement Project 1996 -08 (see Figure 3) All sanitary sewers in the project area are 8 inch diameter clay pipe, installed in the early to mid 1950's. Because these sewers were constructed without gaskets in the joints, they are subject to a modest level of ground water infiltration. It would not be cost - effective to eliminate this infiltration if the pipe itself were in good condition. However, while there are no capacity problems, city maintenance records, along with a televised inspection of all sewers in this area document a significant tree root infiltration problem and some structural defects in the sewer mains. Because the streets would already be disrupted as a result of roadway and storm drainage improvements, this would be the most feasible and opportune time to replace the sewer mains. Costs for the replacement of the majority of sewer mains have therefore been included within the cost of this project. This procedure would be consistent with the improvements and replacements completed in 1994 on Knox Avenue N. and James Avenue N. from 53rd Avenue N. to 55th Avenue N. It is estimated that a large percentage of the sanitary sewer services would be replaced with the new sanitary sewer installation, due to severe root infiltration and structural defects. Additional information v a re ardin sewer problems was received from ro owners d urin g the p ublic p process. ation P P rtY � P P F P Based on that information and additional review of other available information, final recommendations will be made during the final design process and project cost estimates will be revised accordingly. WATER MAINS Improvement Project 1996 -08 (see Figure 3) Water mains in the project area are predominantly 6 inch cast -iron pipe, which was the standard for water main construction during that period. Public Utility personnel have experienced some amount of breaks and problems in this area. Feasibility Report Logan, James, Knox, 57th Page 3 Because of the replacements and repairs proposed for the sanitary sewer mains, most of the water main and services will conflict with the sewer operations. During the 1994 improvements to James Avenue N. and Knox Avenue N. (53rd to 55th), it was determined that complete replacement of the water mains • was less expensive long term than performing expensive individual spot repairs and service adjustments. as well as risking future main repairs on the older cast iron pipe. It is therefore recommended that all 6 inch cast iron water main be replaced along with the sanitary sewer on all streets that carry both mains. This would include all segments of Logan, James, and Knox Avenues. Because there are no mains running beneath 57th Avenue, water and sanitary sewer repairs on that particular street would be confined only to locations where the utilities cross the roadway at cross street intersections. All new water main pipe installed as part of this project would be constructed of ductile iron pipe with added corrosion protection. ESTIAL4 TED COSTS AND FUNDNG CONSIDERATIONS Costs and Funding for Street Improvements Project No 1996 -06 1994 -03 The estimated cost for roadway improvements for streets in the Logan, James, and Knox project area is $583,315. The estimated cost for the roadway portion of the 57th Avenue project is $593,800. As previously stated in the report, this figure does not include any additional amounts for street lighting. Because Logan Avenue North and 57th Avenue North are designated as State Aid collector streets State Aid funding would be available for roadway reconstruction, and a large percentage of the storm sewer improvements. Sanitary sewer and water main improvements are not eligible for State Aid reimbursement, and would be funded from the appropriate utility fund. A complete and detailed breakdown of the improvement costs are provided further in this report. It is proposed to levy special assessments for street improvements in accordance with the recommendations approved by the City Council on January 22, 1996. Those recommendations established a standard 1996 residential street assessment rate of $1,850 per residential property. This rate would be assessed to all benefitted properties adjacent to the roadway improvements. Commercial and multi - family residential property is proposed to be assessed at the rate of $0.23 per square foot, for frontage at a depth to 200 feet. On this basis it is estimated that special assessments totaling $214,600 would be levied for the Logan, James, and Knox street improvements. Since this would represent about 37 percent of the estimated total costs for street improvements, these improvements can be processed and completed in compliance with Minnesota Statutes Chapter 429 which provides that, if special assessments in an amount totaling at least 20% of the project costs are levied against benefitted properties, then a portion or all of the project costs can be financed by the sale of a bond issue without a referendum. Based on current City policy, all project costs would be included in a bond issue, with the City's general tax levy paying the portion of the roadway improvement costs not recovered by special assessments. Special assessments totaling $74,375 would be levied for the 57th Avenue street improvements, for which no bonds would be issued. Costs and Funding for Storm Drainage System Improvements. Project No 1996 -07 and 1994 -04 The estimated cost for storm drainage improvements within the Logan, James, and Knox area is $456,000. The estimated cost for storm drainage improvements on 57th Avenue is 5432,960. It is proposed to levy special assessments for storm drainage improvements in accordance with the Feasibility Report Logan, James, Knox, 57th Page 4 City's special assessment policy, which specifies that regional-type improvements be paid fully from the Storm Drainage Utility, and that a specified percentage of the balance of the cost of improvements shall be specially assessed to benefitting properties. Regional improvements on these projects include 50 percent of the cost of the trunk sewer on Logan and 55th; and 50 percent of the trunk sewer on 57th. These facilities would be paid out of a combination of local assessments and the Storm Drainage Utility Fund as regional improvements. The total cost to be assessed in the Logan, James, and Knox areas is $107,300, and on 57th is $70,530. It is expected that storm sewer assessment amounts would be comparable to amounts assessed on similar projects. Storm sewer assessments on other projects have generally ranged from $600 to $1,000 per property, although in some cases assessments have been higher. The remainder of storm sewer costs would be paid from a combination of Municipal State Aid and Storm Water Utility funds. Costs and Funding for Sanitary Sewer and Water Main Improvements Project Nos 1996-03 and 1994 -04 The estimated cost of sanitary sewer repairs and replacements in the Logan, James, and Knox areas is P P $247,240, and on 57th is $60,220. The estimated costs for water main repair and replacements in the Logan, James, and Knox area is $333,930 and on 57th is $81,430 As previously noted, these cost estimates are preliminary at this time. However, all such costs would be funded by each respective utility fund (water or sewer), in accordance with established policy for such improvements. Total Project Sanitary Storm Roadway Water Sewer Drainage TOTAL Construction $905,825 $323,520 $236,600 $684,070 $2,150,015 Contingency (15 %) 135,870 48,530 35,490 102,620 322,510 Subtotal $1,041,695 $ 372,050 $272,090 $786,690 $2,472,525 Engineering (10 %) $104,170 $37,200 $27,210 $78,670 $ 247,250 Admin & Legal (3 %) 31,250 11,160 8,160 23,600 74,170 TOTAL 1 177 115 5 $420,410 5307 460 $888,960 $2,793,945 MSA - Regular $ 862,850 - - $321,060 $ 1,183,910 MSA - Local (343,425) - - - (343,425) Special Assessments - Street 288,975 - - - 288,975 GO Bonds 368,715 - - - 368,715 Storm Drainage Utility - - - 390,070 390,070 Sp Assments - Storm Drainage - - 177,830 177,830 Water Utility - 420,410 - - 420,410 Sanitary Sewer Utility - - 307,460 - 307,460 TOTAL $1,177,115 $420,410 $307,460 $ 888,960 $ 2,793,945 I Feasibility Report Logan, James, Knox, 57th Page .i Recommended 1996 Project Schedule • February 12 City Council receives feasibility report and calls for public hearing March 11 Public Hearin-, City Council may authorize the project and order preparation of plans and specifications April 8 Approve plans and specifications, authorize Ad for Bids April 17 First date of advertisements in Post and Construction Bulletin May 8 Bid opening May 13 City Council awards contract May 23 Preconstruction conference May 28 Start construction September 9 Special Assessment Hearing October 25 Substantial completion Feasibility Statement The improvements described herein are feasible under the conditions outlined and at the costs estimated in this report. Scott Brink City Engineer • Reg. No. 17667 Feasibility Report Logan, James, Knox, 57th Page 6 I � i ■� ■ ■� / iii ■�� Si m \� = ri _i i = = i no will ROM IS IN Will IM ■I /N� Q C i ' t� is ■::� .��„ : G ,�� ♦,��,�'�►''� ■. d ■ � ■t ii i ■ ■/��_ _ � i ' ►� ♦� ♦vAAA AIAAAIAAAIA�1� �� w; ■ ■It .�■ ■� ■�■ ■■ �#,� Ll�lr'. 111:. i ii IN -__-- _______ ■ ■■ IN MIC ♦� ♦ ♦♦� ■ r G C p i : _ - ■ry IN iii /� r i I I; — t --.� —_ ' __' ! I I +: -...._ —_ � -•.�: cam__. ' LOGAN AVE -- .- _"�_ --- -rte - • r ! ' � - -� i ; - — �'�.•.�.•,. - �� _- - Ln ! :•v:rrr •vE N ..— � 1 t i i j I � j � A N GAVE 1 � sc• I f I 1 I — 1 - • - - -- -_..�� i i 1 i f i ' 1 t I i ! �/ {�/ //��(( +( �/ : ''�/ C —; -• - • - � -- •rte- ;•�,_! ! I! i j i t i j i i; -• � "�"-.--_ •,.�"'_' ..; N _- • • • I ^- _rte - __ _ 1 R A A • 1 • I — °?w • .vE N "am a: a. �_ -ms I — j — i i �' . 1 - _ F RE M . i ^- ' mac_ - -_ . 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' 1 I I I i I � - 1 -'_' < •-' �- •i•-=— � ---i —± Imo_ L. � � i __ ! _._._ -- �T------- Tennwr •vE w ..._ -_ t_.�..•�!__i. —' 1 in.BEZYAL1 T 'A:V �•-- .i_.__ I L! L i —� i c "�I .N_r �{ i _ i I ; M. A i ! i ��_�_,..�, CMOQI K, " I 11 I ' r =' i hi . r : I 1' = ! i I + i' I 1 I i _ -i 0 , i `—� —; — :-.�.. i ; 1 I i t ��+_ -LJ !.�._._i.. --�! 1 ! i i ! �J• , �� 1 �: f•i. N E`: AVE w I r WATERMA I N SANITARY SEWEF JAMES, LOGAN, KNOX, & 57TH AVE FILE No. BROOKLYN CENTER, MINNESOTA ABROCT9604 SANITARY SEWER 8E WAT ERMAIN owc•NO. 1 57th Avenue - James, Knox, Logan Street Improvement Preliminary Levy Roll Proposed Proposed Storm Drain Street PID Address Zoning Units Assessment Assessment Commercial Properties 02- 118 -21 -42 -0004 1901 57th Avenue C -2 110 Unknown $ 3,078 01- 118 -21 -32 -0018 1107 571h Avenue R -4 135 Unknown $ 4,079 01- 118 -21 -32 -0001 5651 Dupont Avenue R -4 135 Unknown $ 4,079 ;Residential. Propertios - All properties abutting: 57th Avenue - Humboldt to 1 -94 Bridge R -1 361 Unknown $ 66,600 Logan Avenue - 53rd to 57th Avenue R -1 651 Unknown $ 1 20,250 Knox Avenue - 55th to 57th Avenue R -1 321 Unknown $ 59,200 James Avenue - 55th to 57th Avenue I R -1 1 281 Unknown $ 51,800 Totals I Unknown $ 309,086 7c MEMORANDUM DATE: March 4, 1996 TO: Michael McCauley, City Manager FROM: Scott Brink, City Engineer),J SUBJECT: Public Hearing Regarding Proposed Improvement Project No. 1996 -10, 53rd Avenue, Xerxes to Upton Avenue, and Xerxes, 49th to 53rd Avenues Street Improvements Summary Explanation The proposed project (Improvement Project No. 1996 -10) includes roadway and storm drainage improvements for Xerxes Avenue N. from 49th Avenue N. to 53rd Avenue N. and 53rd Avenue North from Xerxes Ave. N. to Upton Avenue N. These streets all form the boundary between Brooklyn Center and Minneapolis. In the fall of 1995, Minneapolis officials notified Brooklyn Center that street reconstruction improvements for the northwest part of their City were being considered for 1996. The project area includes two streets that share a common border with the City of Brooklyn Center. Because it is typically not prudent to construct only "one -half' of a street, representatives of both Cities explored the feasibility of including Brooklyn Center's share of the streets within the Minneapolis project. The Council was provided with an update regarding this project on January 4, 1996. The City of Minneapolis Engineering Department has subsequently prepared construction plans for the project and estimated costs. The plans were presented to affected property owners at an informational meeting conducted on January 29, 1996. This meeting was held in conjunction with the neighborhood meeting held for the 57th Avenue, James, Logan, and Knox improvement proj ects. A feasibility report has subsequently been prepared (attached). As described in the report, the project would generally consist of the complete reconstruction of the streets with some storm sewer work. No other significant utility improvements are expected. Minneapolis officials have indicated that final approval of this project is expected from their City Council in March of 1996. It is expected that construction would then commence in April of 1996, and would be performed by the City of Minneapolis Public Works Department. Minneapolis proposes to split the cost of the roadway improvements 50150. Since the storm drainage improvements would primarily benefit Minneapolis residents, Minneapolis proposes to complete those improvements at no cost to Brooklyn Center. The cost to Brooklyn Center would be $168,000, which we believe is fair and reasonable. • Assessments In accordance with the City Council's policy regarding improvement projects in residential areas, proposed assessments have been made on a unit basis. The Council's 1996 residential unit rate for street reconstruction is $1,850 per parcel. Multi - family residential property would be assessed at the adopted rate of $0.23 per square foot to a depth of 200 feet. As previously stated, no storm drainage assessments are proposed as part of this improvement. The public hearing will not consider the proposed assessments. If the Council approves the Improvement Projects, a separate assessment hearing would be scheduled for September, 1996. Recommended City Council Action Staff Presentation. Open the public hearing on the proposed projects, take public comment, and close the hearing. Consider the improvement projects. A resolution ordering Improvement Project No. 1996 -10, roadway improvements, and authorizing the preparation of plans and specifications is provided. • 7c � • Member introduced the following resolution and moved its adoption: RESOLUTION NO. _ RESOLUTION ORDERING IMPROVEMENTS AND AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS, IMPROVEMENT PROJECT NO. 1996 -10, CONTRACT 1996 -H, 53RD AVENUE, XERXES TO UPTON AVENUE, AND XERXES, 49TH TO 53RD AVENUES STREET IMPROVEMENTS WHEREAS, the City of Minneapolis proposes to reconstruct certain roadway segments that are shared with the City of Brooklyn Center; and WHEREAS, the City of Minneapolis has completed plans and specifications for said improvements; and WHEREAS, the City of Minneapolis intends to design and construct said improvements with City of Minneapolis Public Works staff and equipment; and WHEREAS, the Brooklyn Center City Council on February 12, 1996 authorized consideration of Brooklyn Center's share of said street improvements in the area generally described as "The Minneapolis Border Streets "; more specifically described as Xerxes Avenue N. between 49th Avenue and 53rd Avenue, and 53rd Avenue N. between Xerxes Avenue and Upton Avenue.; and • WHEREAS, the Council has previously received and accepted a feasibility report for said proposed improvements, as prepared by the City Engineer; and WHEREAS, Resolution 96 -35 adopted on the 12th of February, 1996 set a date for a public hearing regarding proposed improvements for the "Minneapolis Border Streets "; and WHEREAS, ten days published notice of the hearing was given and the hearing thereon was held on the 11th day of March, 1996, at which time all persons desiring to be heard were given an opportunity to be heard thereon; and WHEREAS, the Council has considered all comments, testimony, evidence, and reports offered at or prior to the March 11, 1996 hearing. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. Improvement Project No. 1996 -10, Roadway Improvement, Contract 1996 -H is hereby ordered. 2. The City Engineer is hereby authorized and directed to develop a Cooperative Agreement with the City of Minneapolis to provide for the construction of said improvement. • • RESOLUTION NO. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • • . City of Brooklyn Center 31A great place to start. A great place to stay. 6301 SHINGLE CREEK PKWY BROOKLYN CENTER, MINNESOTA 55430 ENGINEERING: 569-3340 FAX: 569 -3494 SUMMARY OF ENGINEER'S FEASIBILITY REPORT FOR XERXES AVENUE N (BROOKLYN BOULEVARD TO 53RD AVENUE N) AND 53RD AVENUE N ( XERXES AVENUE N TO UPTON AVENUE N) CITY PROJECT 1996 -10 OVERVIEW This proposed project includes roadway and drainage improvements for portions of Xerxes Avenue North and 53rd Avenue North that are shared with the City of Minneapolis (see Figure 1). The streets are described more specifically as follows: Xerxes Avenue North from 49th Avenue North to 53rd Avenue North and 53rd Avenue North from Xerxes Avenue North to Upton Avenue North. Minneapolis is proposing to reconstruct a large portion of residential streets within the northwest part of their City in 1996. This reconstruction project area is known as Shingle Creek West and generally includes the majority of streets within an area of Minneapolis described as follows: south and west of Shingle Creek, east of Xerxes Avenue North, and north of 49th Avenue North. Included within the proposed project area are two streets that share a common border with the City of Brooklyn Center. Because it is typically not sensible or cost effective to construct only "one -half' of a street, Minneapolis and Brooklyn Center staff have subsequently met to explore the possibility of including Brooklyn Center's share of the streets within the project. At this time, it appears that Minneapolis will be proceeding with the project, with construction expected to commence in April of 1996. The City of Minneapolis has completed construction plans for this project, and the actual construction itself would be performed by the City of Minneapolis Department of Public Works. Staff notified property owners of this development late last year, and recently held a neighborhood informational meeting on January 29, 1996. The Council was also provided a project update on January 4, 1996. Feasibility Report Xerxes and 53rd Page 1 PROPOSED IMPROVEMENTS STREETS and STORM SEWER Improvement Project 1996 -10 All of the streets in the proposed project area are classified as local residential streets. According to available records, these streets were originally constructed prior to 1952, along with other neighborhood streets in Minneapolis. These streets are therefore among the oldest in the City. All of the existing streets are very flat, without curbs and gutters. On average, the streets are 30 feet wide, with a pavement thickness of 1.5 to 3.0 inches. The streets are now showing fatigue and distress, particularly along their unprotected edges. The City's Pavement Management Program indicates that these streets are showing signs of deterioration due to the age and construction of the roadway. If the streets were totally within Brooklyn Center, their present condition would probably suggest programming them for reconstruction within the next few years. However, because the streets are shared with Minneapolis and are scheduled on their program for 1996, reconstruction at this time would be the most feasible and cost effective action, and is therefore recommended. Minneapolis is proposing to reconstruct the streets similar to the standards utilized by Brooklyn Center. The streets generally would be reconstructed to approximately their same width as two lane roadways measuring 30 feet in width with a structural capacity for the current volume and vehicle distribution. Xerxes Avenue p ty North from Brooklyn Boulevard to 51st Avenue North, however, exists as a one way street (18 feet wide), and would be reconstructed close to its current width. Xerxes Avenue would also be shifted less than two feet west from its current alignment, in order to better accommodate drainage and grades for the roadway. 53rd Avenue would be reconstructed to the same width at the same location. Sanitary sewer and water service to properties in the project area are provided by either Minneapolis or Brooklyn Center facilities. At this time, it is not anticipated that any major repair or replacement work on these facilities will occur. A good portion of the properties on 53rd Avenue North are served by sanitary sewer running along their rear property lines. This line is currently being inspected, and should any repairs be required, they do not necessarily need to be performed as part of this project. Some storm sewer improvements are also proposed as part of this project. A new storm sewer pipe would be installed on 53rd Avenue North from Xerxes to Upton Avenue North. Additional catch basins would be installed on Xerxes Avenue North and connected to an existing Minneapolis storm sewer. Because the streets are to be reconstructed to approximately the same width and location, it is not anticipated that significant removal of trees and replacement landscaping will occur. In addition, surveys returned from residents have not indicated any conclusive need to install additional street lighting. The project therefore does not include any additional costs for landscaping, lighting, or other treatments. Feasibility Report Xerxes and 53rd Page 2 Estimated Costs and Funding Considerations Costs and Funding for Street Improvements, Project No. 1996 -10 Because the streets are shared and provide a common benefit to both Brooklyn Center and Minneapolis, the cost of the project is proposed to be shared appropriately. At this time, it has been proposed to split the cost of the roadway on a 50 -50 basis. Most of the segment of Xerxes Avenue between Brooklyn Boulevard(49th Avenue North) and 51 st Avenue North (the one way street) does not provide as significant a benefit to Brooklyn Center. However, while the proposed storm sewer on 53rd Avenue provides some benefit to Brooklyn Center, Minneapolis has offered to pay the entire cost of storm sewer upgrades. In consideration of other additional costs and contingencies that are ultimately included in the total project costs, the 50 -50 share for the roadway construction as Brooklyn Center's total project share appears equitable. The estimated cost to reconstruct the shared roadway is $336,000. Brooklyn Center's share of the project construction cost would therefore total $168,000. This amount is comparable to total project costs incurred on similar improvement projects in Brooklyn Center. It is proposed to levy special assessments for street improvements in accordance with the recommendations that were presented to the City Council on January 22, 1996. Those recommendations established a standard of $1850 per residential property. Commercial and multi - family residential property would be assessed at the rate of $0.23 per square foot, for frontage to a depth of 200 feet. It is proposed to assess all properties abutting 53rd and all properties abutting Xerxes from 51st to 53rd, including the home on the southwest corner of 51 st and Xerxes. Except for that corner property, other properties in Brooklyn Center which abut Xerxes south of 51 st do not have access to Xerxes, and would be unlikely to in the future. Because it would be difficult to show that these properties would receive any benefits from the proposed improvements, it is not proposed to assess them. On this basis it is estimated that special assessments totaling $55,360 would be levied for street improvements. Since this would represent about 32 percent of the estimated total project costs for the street improvement, this improvement can be processed and completed in compliance with Minnesota Statutes Chapter 429 which provides that, if special assessments in an amount totaling at least 20% of the project costs are levied against benefitted properties, then a portion or all of the project costs can be financed by the sale of a bond issue without a referendum. Based on current City policy, all project costs would be included in a bond issue, with the City's general tax levy paying the portion of the roadway improvement costs not recovered by special assessments. Because of the tentative cost share agreement proposed with Minneapolis, and the relative benefit, no storm sewer assessment for Brooklyn Center properties is proposed. However, a formal cooperative agreement detailing the cost share is currently being drafted, and must ultimately be approved by both Cities. At this time, no significant repairs to City utilities are anticipated as part of this project. In the event of any repair needs discovered during the course of construction, the costs for such replacement or repairs would be funded from the City's appropriate utility fund. Feasibility Report Xerxes and 53rd Page 3 Project Cost • Construction $168,000 Engineering (2 %) $ 3,360 Administration (2 %) $ 3,360 Legal (1 %) $ 1.680 Total Cost $176,400 Project Revenues Special Assessments $ 55,360 Gen. Obligation Bonds $121,040 Total Revenues $176,400 Recommended 1996 Project Schedule February 12 City Council receives feasibility report and calls for.public hearing March 11 Public Hearing, City Council may authorize the project March Minneapolis City Council formally approves project April 1 Pre - construction conference April Start Construction September 9 Special Assessment Hearing October 1 Substantial completion It should be noted that the City of Minneapolis Shingle Creek West Reconstruction Project encompasses a significant number of streets, and that the shared Brooklyn Center portion of Xerxes and 53rd is a small part of that total project. It is therefore unknown specifically at this time when actual reconstruction on those streets would occur. Further detailed information regarding the construction schedule will be provided upon receiving that information from the City of Minneapolis. Feasibility Statement The improvements described herein are feasible under the conditions outlined and at the costs estimated in this report. Scott Brink City Engineer Reg. No. 17657 Feasibility Report Xerxes and 53rd Page 4 53rd Avenue - Xerxes Avenue Street Improvement Preliminary Levy Roll Proposed Proposed Storm Drain Street PID Address Zoning Units Assessment Assessment Commercial ,`Properties 10- 118 -21 -11 -0015 5211 Xerxes Avenue N R -5 79.43 None $ 3,654 10- 118 -21 -11 -0016 5209 Xerxes Avenue N R -5 79.43 None $ 3,654 10- 118 -21 -11 -0017 5207 Xerxes Avenue N R -5 79.43 None $ 3,654 ResidenfiaI Properties:: 53rd Avenue - N Lilac Drive to Xerxes (north side): 03- 118 -21414 -0024 13006 - 53rd Avenue N R -1 None None 53rd Avenue - Xerxes to Upton (north side) T R -1 11 @$1,850 None $ 20,350 Xerxes Avenue - 51st to 53rd (west side) R -1 11 @$1,850 None $ 20,350 Xerxes, 49th to 51st (west side): 10- 118 -21 -14 -0014 3001 - 51st Avenue N R -1 1 @ $1,850 None $ 1,850 10- 118 -21 -14 -0001 5040 Brooklyn Boulevard R -1 None None 10- 118 -21 -14 -0002 5030 Brooklyn Boulevard R -1 None None 10- 118 -21 -14 -0003 5010 Brooklyn Boulevard R -1 None None 10- 118 -21 -14 -0067 14938 Brooklyn Boulevard R -1 None None Totals is 53,512 Ii /L�� .• st : man �. S� •� as —a .... �ri�i,, � �� • �� ,111111 �� "" � .�,, ��:� ,� T .♦ �� /1111 ='" a.: '."` i •� � �� ai ii i� sr-1� �s iaa �. �� „� ii -i ais �• �� i� i► S i MW / tilt film 22 ZZ NEVER Inn 221 �.Z� �, � a �� fig • \ � �� _ a �•a`�.�,ini �� . ' - --�"' �� : �� ja rRi � �••••. • i■ � ��'� .• IU iiG�yrli /IIII�� a • • ; : n viii lleilti/E3 INIt - .- ..2 M IC ow �. !■ tits /1/�..� - s �' -G .• . �s aa� �- �- .........i...Rs tAI I /I /I /Iii /I /lg" u �; ■Iiiiititit �; ; _ „ a�- Is i INC -_ ■a■ __ R � � �rri M AIN M M W ■III • �� am am II mum � I F '�',� _ DEPARTMENT OF PUBLIC WORKS 203 City Hall 350 South 5th Street Minneapolis MN 55415 -1390 (612) 673 -2352 Fax (612) 673 -3565 DAVID J. SONNENBERG 7I inneapolis CITY ENGINEER - DIRECTOR OF PUBLIC WORKS city of lakes BRIAN J. LOKKESMOE ASSISTANT DIRECTOR OF PUBLIC WORKSIDIRECTOR ENGINEERING OPERATIONS 203 CITY HALL 673.3316 FAX 673.3565 MICHAEL J.MONAHAN February 26, 1996 ASSISTANT DIRECTOR OF PUBLIC WORKSIDIRECTOR TRANSPORTATION 233 CITY HALL 673.2411 FAX 673.2149 J.E. EDMUNDS, DIRECTOR The Honorable Walter Dzi edzi c, Chair ECUIP&*ENTSERVICES Transportati v ^ n and Public Works Committee MINNEAPOLIS. N 55403 Room 307 City Hall 673.5737 FAX 348.9380 Minneapolis, Minnesota 55415 J.M. GARBER. DIRECTOR A0,MINISTRATION 203 CITY HALL Re: Execution of Cooperative Construction Agreement with Brooklyn 673.2410 FAX 673.3565 Center for the shared streets on Shingle Creek West J.F. HAYEK, DIRECTOR Residential Paving Project. WATER WORKS 250 S. 4TH ST. #206 MINNEAPOLIS. MN 55415 Dear Council Member Dziedzic 673 -2418 FAX 673.2555 R.KA ENGINEERING The purpose of this letter i s to request that our committee ENGINEERING DESIGN p p q y 3092NO AVE. S. #300 direct the proper City officers to execute a Cooperative MINNEAPOLIS, MN 55401 673 -2456 FAX 673.2048 Construction Agreement with Brooklyn Center in connection with the A.E. MADISON. MANAGER West Shingle Creek Paving Project for the following streets shared FINANCE between Brooklyn Center and Minneapolis: 53rd Avenue North 219 CITY HALL 673.2437 FAX 673.3565 between Xerxes Avenue North and Upton Avenue North, and Xerxes R.L. PLETAN. DIRECTOR Avenue North from 51st Avenue North to 53rd Avenue North (see GENERAL SERVICES attached map) . 223 CITY HALL 673 -2706 FAX 673.3565 R.H. SMITH, DIRECTOR Late in 1995, Minneapolis Public Works staff contacted MANAGEMENT SUPPORT Brooklyn Center staff regarding the proposed reconstruction of a 203 ALL large portion of residential streets within the northwest art of 673 -2241 FAX 673.3565 9 P p S.A.YOUNC DIRECTOR Minneapolis. Shingle - Creek West Residential Project includes the SOLID WASTE & RECYCLING majority OT streets within an area OT Minneapolis described as 309 2NO AVE. MINNEAPOLIS. MN N 5 5401 follows: south and west of Shingle Creek s east of Xerxes Avenue 5 673-2433 FAX 673.2250 North, and north of 49th Avenue North. Included within the proposed project area are two streets that share a common border with the City of Brooklyn Center. Both the City of Minneapolis and the City of Brooklyn Center agree that it would be economical to reconstruct these common streets at the same time rather than each city doing "their half" at different times. This would result in a quality construction project and would also minimize the disruption to the neighborhood. This example of inter- governmental cooperation providing for a streamlined process and an economical solution would benefit everyone. At this time, it TDD (612) 673 -2157 ® Recyded Paper 30% AFFIRMATIVE ACTION EMPLOYER Post Consumer Fiber The Honorable Walter Dziedzic, Chair • February 26, 1996 Page 2 is agreed that Minneapolis will proceed with the project and construction is expected to begin in April of 1996. The City of Minneapolis has completed plans for this project, and the construction will be performed by the City of Minneapolis Department of Public Works. Because the streets are shared and provide a common benefit to both Brooklyn Center and Minneapolis, the cost of construction to adjacent streets is split on a 50 -50 basis between the City of Minneapolis and Brooklyn Center. The estimated cost to reconstruct the snared roadways is $336,000. Brooklyn Center's share of the total project cost would therefore total $168,000. RECOMMENDATION: Direct the proper City officials to execute a cooperative construction agreement with Brooklyn Center providing the for a payment of $168,000 by City of Brooklyn Center to the City of Minneapolis for street construction to be completed by the City of Minneapolis Public Works Department within the City Limits of Brooklyn Center, all adjacent the Shingle Creek West Residential Paving Project. Sincerely, David J. Sonnenberg, P.E. City Engineer - Director of Public Works By ` Ramankutty Kannankutty, P.E. Director, Engineering Design RK:gb Report Prepared By: Ani Jacob Phone Number: 673 -2456 cc: , /Scott Brink SHINGLE CREEK WEST PAVING PROJECT BROOKLYN CENTER o G Q Z LLl 53RD AVE N _ — _ 53RD AVE. 1J� ¢ W Lij n COST PARTICIPATION BY BROOKLYN CENTER z Lu STREETS TO BE PAVED r CD it 52ND AVE N -- - - - - -- - - -- t - -- -_. �— .\ \— 52ND AVE tI c I 51ST AVE fJ _ _ 51ST AVE N w \\ 50TIJ AVE N 50TH AVE N TI 1 11 1 "� � - ---- -- - - - -- - -- - -- - -- - — � ' 49TH AVE N 49TH AVE N --- __._ ____ -- .— 4L taZ1 Z Z Z hJ > >' > > > > > > > > > > > ¢ Q Q ¢ Q Q ¢ Q ¢ Q a ¢ ¢ ¢ _z z -. N 6 J Z 2 W 6 Q Q p �J J � O H W Ci r O Y Q = to c J W O J _ uj z 4 > 2 K 3 vi MINNEAPOLIS IIF.PARTMFNf OF PUBLIC WORKS ENGINEERING D E S I G N MEMORANDUM TO: Michael J. McCauley, City Manager • FROM: Ronald A. Warren, Planning and Zoning Speci st ,4 •� DATE: March 4, 1996 SUBJECT: Council Consideration Items - Planning Commission Application Nos. 96003 and 96004 On the March 11, 1996 City Council agenda are two planning commission applications that should be considered concurrently by the City Council as they are interrelated and submitted by the same applicant. The first matter is Planning Commission Application No. 96003 submitted by Mija Landenberger requesting Preliminary Plat approval to subdivide the parcel of land on which the Budgetel Inn is located, 6415 James Circle North, into two lots. The purpose of the subdivision is to create a buildable parcel of land for the development of a Denny's Restaurant. The other application is Planning Commission Application No. 96004 also submitted by Mija Landenberger requesting Site and Building Plan approval for a 5,338 sq. ft., 140 seat Denny's Restaurant to be located on the 1.02 acre parcel proposed to be created by the Preliminary Plat under the previous application. Both of these matters were considered by the Planning Commission at their February 28, 1996 meeting. The required public hearing for the Preliminary Plat was held by the Planning Commission at that time and the only people appearing before the Commission were the applicant and her representative. Attached for your review are copies of the Planning Commission Information Sheets for application Nos. 96003 and 96004 and also an area map showing the location of the properties under consideration, a survey of the area, a preliminary plat showing the division of the land in question, various site and building plans for the proposed Denny's Restaurant development and the Planning Commission minutes relating to the Commission's consideration of these matters. The Planning Commission recommended approval of these applications subject to six conditions for application No. 96003 and fourteen conditions for application No. 96004. It is recommended that the City Council, following consideration of these matters, approve the applications in separate actions subject to the respective recommended conditions of approval for each application. • I will be prepared to review these applications in more detail, if requested, at Monday evening's City Council meeting. Planning Commission Information Sheet • Application No: 96003 Applicant: Mija Landenberger Location: 6415 James Circle North Request: Preliminary Plat The applicant is seeking Preliminary Plat Approval to subdivide into two lots the parcel of land on which the Budgetel Hotel is located, addressed as 6415 James Circle North and legally described as Tract A, RLS 1482. The roe in i P p rtY question on s zoned G2 (Commerce) and is bounded on the north by the Super 8 Hotel; on the East by James Circle with the Earle Brown Bowl on the opposite side and a vacant parcel of land owned by Embers Restaurants; on the south by 1 -94; and on the west by Shingle Creek Parkway. The purpose of the subdivision is to create a 1.02 acre site for the construction of a Denny's restaurant (see Planning Commission Application No. 96004). Currently Tract A, RLS 1482 is a 3 acre site containing the Budgetel Hotel located along the westerly portion of the property. When the Budgetel was originally constructed, the then applicants left the southeasterly corner of the site vacant in anticipation of developing a restaurant in the future or the expansion of the motel. Neither possibility has worked out for the Budgetel Corporation and they are not proposing to allow the division of land to be sold to the applicant for the development of a Denny's restaurant. The new legal description is proposed to be Lots 1 and 2, B & G Realty 1st Addition. Lot 1 would be a 2.11 acre site containing the Budgetel Hotel and • Lot 2 would be a 1.02 acre site for the Denny's restaurant. The applicants are also seeking a .13 acre vacation of excess right -of -way from James Circle which would be added to this plat. James Circle when it was originally constructed terminated in a cul -de -sac serving the Budgetel site, the vacant Embers parcel and r the Earle ale Brown Bowl in this area. A subdivision, known as Richardson Addition, created new parcels of land easterly of this site which incorporated existing and surplus highway right -of -way which later became the ro erties for the Olive p p Garden restaurant, the Cracker Barrel restaurant, Hardee's and the Comfort Inn. In that lat right-of-way p g y was dedicated to extend James Circle easterly and then northerly to intersect again with Freeway Boulevard. The old cul-de -sac right -of -way was still retained. The City has no interest in maintaining the right -of -way needed for a cul -de -sac and is agreeable to vacating a portion of this area to allow it to be attached with the properties in question. The vacation will have to be accomplished through an ordinance amendment and must be accomplished prior to the filing of this plat. The City Engineer has reviewed the Preliminary Plat and has indicated that appropriate Page 1 2 -28 -96 easements should be provided around the property lines. He has also indicated that there will be a need for a sidewalk and utility easement in the area where existing sidewalk is located along the James Circle right -of -way. He points out that the applicant will need to provide the legal descriptions for the roadway vacation and that an additional easement will be required for an existing 48 inch city maintained storm sewer along the south side of the property. The applicant, as will be shown in the site plan for the Denny's restaurant (Application No. 96004), will be utilizing an existing access servicing the Budgetel property. An appropriate cross access easement will need to be drafted and filed with the plat as an encumbrance on the Budgetel property allowing access over its property to the proposed Lot 2. Because this Preliminary Plat involves properly which is less than 5 acres in area, no watershed management review is required. A public hearing has been scheduled for this Preliminary Plat and notice of the Commission's consideration has appeared in the Brooklyn Center Sun /Post. RECOMMENDATION This Preliminary Plat appears to be in order and is recommended for approval subject to at least the following conditions: 1. The final plat is subject to review and approval by the City Engineer. 2. The final plat is subject to the provisions of Chapter 15 of the city ordinances. 3. The applicant shall provide appropriate easements for sidewalk and utilities as recommended by the City Engineer. 4. An appropriate cross access easement allowing access over Lot 1 to Lot 2 shall be drafted and filed as an encumbrance and filed with the plat for this property. 5. An ordinance amendment vacating a portion of the James Circle right -of -way shall be approved by the City Council prior to the filing of the final plat with the County. 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A4r r M CJ Ir,/!s«C., W Ci a oC . c: 9 4 [LMfI►ICATgM m 1ec I w- - r I Planning Commission Information Sheet • Application No. 96004 Applicant: Mija Landenberger Location: Proposed Lot 2, B & G Realty 1 st Addition Request: Site and Building Plan Approval The applicant, Mija Landenberger, is seeking Site and Building Plan Approval to construct a 5,338 sq. ft., 140 seat Denny's restaurant on the 1.02 acre site proposed to be created by the subdivision contemplated under Planning Commission Application No. 96003. This site would be carved out of the Budgetel property and located southeasterly of the existing hotel. The property in question is zoned C -2 (Commerce) and the proposed restaurant is a permitted use in that zoning district. The subject site is bounded on the west and north by the Budgetel Inn site; on the northeast corner by James Circle North right -of -way; and on the east by a vacant parcel of land located southerly of the James Circle North right -of -way and owned by Embers; and on the south by Interstate 94. ACCESS/PARKING The plan calls for the only access to this site to be a shared access with the Budgetel onto James Circle. The actual entrance to the Denny's site would be set back approximately 65. ft. from the shared access to James Circle. The building itself would be located in the approximate center of this 1.02 acre site. The northeast corner of the building will be set back approximately 58 ft. from the newly established James Circle right -of -way. The Zoning Ordinance requires a minimum of 100 ft. of frontage along a street right -of -way for development in the C -2 zoning district. This is measured at the building setback line and the subject site meets this minimum requirement. Parking for 76 vehicles is shown around all four sides of the proposed restaurant. The applicant has indicated that they plan to have a maximum of 140 restaurant seats and ten employees at the maximum shift. The parking requirement for a restaurant requires one parking space for every two seats and one parking space for every two employees at the maximum shift. Based on the applicant's proposal, 75 parking spaces are required. The plan indicates 76 spaces, however, one parking space at the northeast corner of the site encroaches into the required 15 ft. parking setback from street right - of -way. The applicant has a surplus of one on -site parking stall which could, therefore, be eliminated. We would recommend that the plan be so modified to eliminate this parking stall Also of concern with this plan, as well as the division of land proposed under Application No. 96003, is the question of parking for the Budgetel. The Budgetel has 100 units and 12 employees at the maximum shift requiring a minimum of 112 parking Page 1 2 -28 -96 stalls on their site. The plan shows a total of 117 parking spaces on the Budgetel site all meeting the minimum requirements of the ordinance. There apparently has been • some discussion between the applicant and the Budgetel regarding the possibility of utilizing three parking spaces on the Budgetel site for use by Denny's restaurant. We have no problem with this concept, however, it cannot be formalized as off -site accessory parking to meet the requirements of the parking ordinance because there is not enough surplus parking on the Budgetel site to accommodate this. A minimum of 20 parking spaces is required in order for the City Council to grant a Special Use Permit to authorize off -site accessory parking. Again, we do not object to an informal agreement between the parties to allow this parking because there is sufficient ordinance required parking on both sites even with the elimination of one parking stall on the Denny's site. The main entrance to the restaurant will be along the west building .wall where handicap parking and ramping is to be provided. GRAD ING /DRAINAGEIUTILITIES Curb and gutter is to be provided around all driving and parking areas. Drainage will be collected by four catch basins located on the site one along he east side two along the 9 g north and northwest side of the site and one at the southwest corner of the site. These will convey storm water to an existing storm sewer system along the south portion of the Budgetel site. Sanitary sewer will be brought in along the east side of the building connecting o existing sewer in James Circle. Water 9 9 e will be tied into the building at the southeast corner connecting to an existing 16 inch water main located along the south side of the site. No watershed commission review is required with this plan because the site is less than five acres in area. The City Engineer is reviewing various aspects of the drainage, grading and utility plan and will provide written comments regarding his observations. LANDSCAPING The applicant has submitted a landscape plan in response to the landscape point system used to evaluate such plans. This site is a little over one acre (1.02 acres) and requires a minimum of 82.4 landscape points. The applicant's proposal is for 83 landscape points. The plan calls for four Marshall Ash, two located in the greenstrip adjacent to James Circle and one each at the northwest and southwest corners of the site. Three Black Hills Spruce are planned for the southeast corner of the site. Decorative trees and shrubs are proposed around the perimeter of the building, between the building and the parking lot. Two Selkirk Crab, one to the northeast and the other to the southwest corners of the building are provided. Four Winged Page 2 . 2 -28 -96 Euonymus are located one each at the corners of the building and 20 Pfitzer Juniper are dispersed around the perimeter of the building. The plan calls for underground irrigation in all landscaped areas and sod will be provided around the perimeter of the parking lot with landscape bark around all trees and shrubs. BUILDING At the time of the writing of this report no building elevations had been submitted and thus no building treatment has been indicated. The architect has been contacted and appropriate building elevations containing building exterior should be submitted. LIGHTING/TRASH An approximate 13 by 18 ft. trash enclosure area is indicated at the southeast corner of the site. No screening material is indicated on the plan, but one made up of material to match the building should be provided for. A review of recent trash enclosure construction in the immediate area shows a screen enclosure made up of 8 ft. high concrete block walls with rough sawn cedar wood siding and one inch by three inch baton strips on the exterior for the Cracker Barrel restaurant. The applicant should be pressed to indicate the material being proposed. No lighting plan has been submitted other than to show the existing lighting from the Budgetel site. Our main concern with lighting is that it be appropriate to light up the area and not create glare off of the site. • Freestanding light standards should be shielded to direct light downward. RECOMMENDATION Altogether, with the few exceptions noted such as building exterior, trash enclosure material and the location of lighting, the plans appear to be in order. Approval is recommended subject to at least the following conditions: 1. The building plans are subject to review and approval by the Building Official with respect to applicable coded prior to the issuance of permits. 2. Grading, drainage and utility plans are subject to review and approval by the City Engineer prior to the issuance of permits. 3. A Site Performance Agreement and supporting Financial Guarantee in an amount to be determined based on cost estimates shall be submitted prior to the issuance of permits to insure the completion of site improvements. 4. Any outside trash disposal facilities and rooftop mechanical equipment shall be appropriately screened from view. Page 3 • 2 -28 -96 5. The building is to be equipped with an automatic fire extinguishing system to meet NFPA standards and shall be connected to a central monitoring device in accordance with Chapter 5 of the City Ordinances. 6. An underground irrigation system shall be installed in all landscaped areas to facilitate site maintenance. 7. Plan approval is exclusive of all signery which is subject to Chapter 34 of the City Ordinances. 8. B -612 curb and gutter shall be provided around all parking and driving areas. 9. The applicant shall submit an as -built survey of the property, improvements and utility service lines, prior to the release of the Performance Guarantee. 10. The property owners shall enter an easement and agreement for maintenance and inspection of utility and storm drainage systems prior to the issuance of permits. 11. The applicant shall provide appropriate erosion and sediment control devices on the site during construction as approved by the Engineering Department. 12. The plans shall be modified in the following manner prior to the issuance of building permits: a. Eliminate the parking stall encroaching into the required 15 ft. greenstrip at the northeast corner of the site. b. Provide a lighting plan indicating the location of site lighting which is consistent with Section 35 -712 of the City Ordinances. c. Indicate the proposed material to be provided for the trash enclosure. d. Provide building elevations indicating proposed building materials. 13. All work performed and materials used for construction of utilities shall conform to the City of Brooklyn Center's current standard specifications and details. 14. The final plat comprehended under Planning Commission Application No. 96003 shall receive final approval by the City Council and filed with the County prior to the issuance of permits for this project. Page 4 • 2 -28 -96 ' .1111 11111 X111 �� ' f ;i e ■ :� i � ��► •�' ♦ � � ►' —' " 1 1111 ,�■ ■i ® .� E ;1� �► r►I = _ �► _'•` 11 11111111 • - ► 1 • 111 - � � � �� /� �� .. � PRO 11. 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[ ^ f1C� :. 1 "•1.. \`�.1� If,nllrlca u:. r.�lwwe. t.Yalsi— 11: Na. :•ratr�aa —a— Ic'lac� :{�.:r_'" �aaa[r ou /'1 IS 1^X111 127 V i L >♦ IEmIEC 1 Jna _ \ �� t�'al ( L1C'J LL1 r.'•t za �_t 1� ti� ti � 1_.IIIC V• li:Ua:L::r•1 ::fit• Iz4�ueF[_ :a�.u;l;•Y :>_ Ir./ ^a�r.c.n rznllac� r•r_c�' t..r_r ri; w^ �Iw>�� IIl lY {_.�_vaa� 1 3, 1• U ! E' L - 7.y�! li_II =!{; ■';:LLa.R tl.�sncu.•ak[•�•.il�'.•_x�� c.auaceai.. Iz_nn.�r�a•rc� .�� 1 = a Izrl 1 salaaaa�aaaaaa— rslorr_�� IrJOSS� Nw t`�GlLi76. T -IL 30 13 o 3o 60 oo 1 I co ° w SG ALE W FEET CL Y d r� TRACT A, LE�ERO L Y �R •'• t so.. n.wran P Plop I .r. r �.r � /1 , l "' ; .yF `+ uL a..�mturtuouxp w•annR w , PLANTING SCHEDULE ...ana.. ,R. +C y `ifr' - fr l ` .({7�I •. MARX SPECiEi 5,2E ROOT OTY P �• TS \ / / 1 / 1 BS BLACK WLLS SPRUCE sc• e t e s „ ® SC SELKM CRAB L -1!C e a B 2 • `l � / , ® WE W "GEO EUONY U4 S GK POT O P1 Pirt2ER AlR PER SG POT 20 • L.l npr .R..R.r _ qqj � �( Tol/ 6. ,. w , :: LANDSCAPE PLAN No. H ,. 4, _ • SCALE 1 " =30' 94 ARCIIIµEC c� Designs Resource Group IV / T i •23 E J / X28. w .a / • / 30 18 0 30 00 0 •I.. " 7 1 ' \ d SCALE M rttT V ,. / � � h 3` ' � \ � I /� , / • / w�alw� \ � — — : — — �i ice: �+.a. to LEGE nm s twins sr., o »i.. ! -... t , N O� wal • , _ua twos c..�.. 2 ....� 10.,•.....• .«fir„ 1 _ — w/ 10 N I l .1 I „b t , ,•; { , \�_ y ?IMF CONIC, CURB & GUTTER SECT mrr / PARKING REOUIREO 74 PARKINo RROYIOED 7S ON SITE �✓,1�'• N " �w Yo. Dn...ws f - `, O . / ` "�� x iARKINO 3 OFF SITE TYPE 5N CONSTRUCTION A3 OCCUPANCY �• ii �� 5338 SO. FT. GROSS FLOOR AREA s7.4 SITE PLAN lywy ` ~� \ SCALE 1• =30' O. 9 4 + ARCHITECT Design Resource Group .u.0 uu Yd....umri..w . , c • - 1 n I 3 U C f K I •• � \ /» l' J � SCALE W fffT 1 •� »+ • �� ` � _ I �. 3 4 I AP . GRADIf1G PLAN UTILTIY PLAN } Z N LEGEN NOTES V � •r te �•� �� N .u.L w.nn uriuty.'luow ro »t a - -MA KW LG.rwR. >_G+ .awru wror a.v+rnK y. F Q r• KW VOr 4.vl�tbM J 5 " - •'• ---o -- KW .wn.wr .sY[w w4rwol. C �.W��r� KY WnwIN YY IIYDRWi. YKY. { [ . KW rtAlgp r.o MILIXH CEFrnr[CAnaB - /c i/Ej'f MEMORANDUM DAZE: February 26, 1996 TO: Ron Warren, Planning and Zoning Specialist FROM: Scott Brink, City Engineer SUBJECT: PROPOSED PRELIMINARY PLAT AND SITE PLAN DENNY'S RESTAURANT - JAMES CIRCLE A review of the proposed preliminary plat been conducted, and the following comments are presented. The plat reviewed was dated February 5, 1996. 1. Drainage and Utility Easements must be provided along all property lines. A minimum 5 ft. drainage and utility easement must be provided along all property lines with the exception of the following: A. An existing drainage and utility easement is present along the entire west boundary of the property (Lot 1). This easement shall continue to exist and should be shown on the plat. B. A combination of storm sewer and water main traverse along the south boundary of this property. It is recommended that a 40 ft. drainage and utility easement along the south side of the plat (Lots 1 and 2) be dedicated. C. A portion of the street right of way (James Circle N.) is proposed to be vacated. A 10 foot drainage, utility, and sidewalk easement is recommended along the vacated portion. Vacation of roadway right of way shall be subject to review and approval of the City and all private utilities. The applicant shall provide appropriate legal descriptions. 2. A shared driveway access with the existing hotel /motel is shown. A shared access agreement, private easement, or appropriate covenant must be established. In addition, sewer and other utility services for Lot 1 may cross portions of Lot 2. Additional easements and /or agreements should be provided if necessary. 3. Proposed storm sewer is shown on the proposed grading plan. Parking lot elevations and grades should also be provided. 4. An existing sanitary sewer is shown near the southwest corner of Lot 2. City records do not confirm the existence of this line, and it therefore needs to be verified. 5. The property owners shall enter an easement and agreement for maintenance and inspection of utility and drainage systems. 5. An erosion and sedimentation control plan must be submitted prior to construction. MEMORANDUM TO: Planning Commission Members FROM: Ronald A. Warren, Planning Commission Secrets � (, I DATE: February 28, 1996 SUBJECT: Addendum to Planning Commission Information Sheet for Application No. 96004 The applicant for Planning Commission Application No. 96004 has submitted various plan modifications requested as part of the Planning Commission Information Sheet for that application. Attached is a copy of the plan sheet showing building elevations for the proposed Denny's Restaurant. The exterior treatment will be a "cocktail onion" colored stucco with a kelly green metal mansard carried around all four sides of the building. Bronze aluminum framed, insulated glass windows are located on all sides of the building as well The plan also shows a single band p g neon strip lighting around the to p 9 9 p of the building. The e dumpster enclosure will be concrete block with a stucco exterior surface to match the building with a 1" X 6" cedar vertical board gate to provide solid screening of the trash area. A lighting plan has also been submitted showing light poles around the perimeter of the property; two along the north green stip, two along the south green strip and one each on the east and west green strips for parking lot lighting. These lights will be 250 watt high pressure sodium with a box type fixture directing light downward. Building mounted flood lights are indicated at each of the four corners to provide additional lighting. Our main concern with the lighting is that it not produce glare off the property, particularly onto right -of -way areas. Also attached is a copy of the City Engineer's comments regarding the plan and plat. Recommended condition No. 12 can be modified by eliminating Subsections b, c, and d. 0 0 o► a ��i■��ua � G � rr ago ■ MWETE 00 ,• � �� I � loll�� 11-IL L1;z 1 I'd V vI — rz 121 1.1 Fi 1-4 - 1 1 2 r i ti. I 'V o � 1 1 � ti b ti 7 d,1 1•� 1 '• ' Z8' t . � 1 1 _ 15� NTERSTATE 94 d1 - 1060 332Jr*S3L! rJV S, a T /,chi., IS3�] hT :ST _ a • Air up ol .. •,, • WAW t� k A AM At AM X1.1 = � I►li III I� IIII�1��! =: � ' :.� 1� -=F7 op 02 -26 -1996 14:02 612 490 0670 WEBER ELECTRIC INC. P.02 Cost Efficient Cutoff Area Lighting fixture Typo; ORDERING SEQUENCE CATALOG NUMBER VOLTAGE MTO. OPTIONS (Factory Installed) 5 2- Zq 6 — 9B MT P1 V B many KA0 KS2 2505 Ref Ka2 4008 RDP o 120 stopped Ins In FW ure HIGH PRESSURE SODIUM Kea loess ReF o 201 o OF Single feu (120,2771/) ❑ 240 0 of Double Fuse (20a.240.48t1V) 25 O 277 O PER NEMA Twist -Lack Receptads 0 440 only (no pholocontraq 18' la 35' MDuntinp ❑ TO' ❑ ORS Ousrtz Restrike System O LS Lamp Support Architectural Colors (painted finish) O OMS Midlum Or me ❑ OWN White ❑ OIL Black MOUNTING O DNA NaluM Aluminum Oescripllon ✓ Deslq. O 035 Sand Stam Square Pole ❑ YPt2 ❑ DOC Charcoal Gray Round Pole - ❑ RP12 O OTC Tennis Green Wood Pole or Will CI WW12 O OBR Bright Red WLII Bracket 0 W812 O DSe Steel Blue OPTIONAL MOUNTiNG8 Shipped Separately e Degree Arm Pole O DAl2P Degree Arm wood Pole or Well ❑ OAl2W ❑ PEI NEMA Twiet•Lock PE (120,205,24" Optional Mast Arm Mounting ❑ teA ❑ "1 NEMA Twlat -lock PE (480V) SPECIPICATION8 O PE7 NEMA Twist -Lock PE (277V) HOUSING - Ru ed, hea ❑ VG Vandal t3uar4 09 hea vy-gauge, lightweight aluminum housing. Rectlllnear shape, continuou* seam welded for weathartlght Integrity. EPOM Ong piece, fully gasketed, -� - D IMENSIONS extruded aluminum door frame with D Haasln KS2 KS3 Impact - resistant tempered glass lens. EPA 2.311.14220 aft! /.14mr Extruded 12' Riuminum arm for pole or waft Length 24 30 mounting. Dark bronze T ©IC polyester t2'— »�-- -- L -� Width 1911 23 powder finish Standard with optional Depth 9 K 10K architectural colors available. Weight 31 1 53 OPTICS - Cutoff, anodized aluminum reflector. ELECTRICAL 3YSTEM - Constant wattage autotransformer. Ballast Is 100% copper wound and factory tested. Positive locking disconnect plug. Mogul base porcelain socket. ACCESSORIES (Plate Installed order is sepanla line Item) LISTING • UL 1572 listed for wet locations. Tenon Mounting slighter Is ordered ee separate line Item. Important with this accessory, an RP12 or optlonal DA 12P mounting arm must NOTES: be ordered an the fixture. ' Mulli -Tap Ballast (f 20.208,240,277V). Tenon t 2 2 3 3 4 r May be ordered As Accessory. MUST Size fixtures nxtufes oxtures fixtures fixtures nxturee hto Cutoll Accessories Shatt for 81 1 80* at 90' at 120' at 80' at 90' orderin0 Information. 23M 00 T2o -190 T20.2ea 120.790 T20.320 Te0-390 T20.490 2 7re' OD T25.120 T26.280 725.290 T25 -320 725.390 T21-490 4' 00 T35 -190 T36-28a T36.200 T35.320 T35-39a T35.490 For Comptr.A 014c1iptlon ! Application Information, Bill Options a Aeoesao►tes Sheti C•0 1A. fA 99.15N�l Z rURA OUTDOOR 2/89 KS 52 02- 26- 1996 14:03 612 490 0670 WEBER ELECTRIC INC. P.03 PHOTOMETRIC DATA The chart• below provide the moat useful data from photometric tests of specific lamp /luminalre combinations. For complete rosuits o f any combination shown, or other requirements, contest yO4r UTHONIA representative. S 2 505 ame 770 -t Ntfh ►r «can {.4 1YIM !eerie nl.d !0,000 1un11w4 ICS 400$ 3199tH 100 a11t NI rn.Wr4 1.41..w l.wr r.s d 1141 1606to N.. 13247 /NNInd11 HIYw Ir.nd M )C rwenM h1101rl �' 1 • 10,000 L-4w0 tool 4*W NI. 13711 rwtcandle v11u1/ Msld so e0' tMeuwllwf h.l fht 7 canny►00TCAU0a {{ Rua 0�4JnMJ110N INITIAL rOOTCANObp RW OAIMKII10N 00-W so Whom ••O lalt 7 oos4tlurno wMtM1 ♦ or ut.r{ 9 ` 1 144•rt t.ls/ 71.7 1 IAnrrt 1uw 1LI 7 KM e.MO I f.1 roTAa 11,110 tL1 TOM N.17o 773 Mm"" ar trrLaANOM a CCtfrCRMT{ Of VMCtAT101( 0 eJ ' eel ! I e.4 4 a °' qff a 417 I .Al 4 11 { hrl 1 - - tAe {,{ 0 t 7 f 1 1 1 It piT.rt1 w 1Mwt{ M 1 •OVNTINO Ntp tATAt1t4 w VI.T1 M t10un11/0 MANTf • /F4Me•rCNRCT04 r.tra• 0.1. r/e• MAw1CMNCnOw n,Ctp4 e.l ,a•.tiy h •..w N w•r •.wFFMN•wrr 71 N • 1 77 r• w.1•..w., wrt.w«s«N.r.r1 7t w 7s 0 1 f 7 4 11 JIM r 7f 7 71N • A/ f...e•. /••.AFrwery Ol./r••fMNN.Nf{ 711. e/ r...•wlt.+e.. V•wlW rA7wIr.4.'IS1.rt KS 1 OOOS tAM 1. w.N NI h.«we 9.A ew1 1-1-1 146.300 1rr•1r.w. lost {open No. 17704 N. -1." 16 44 ew 40' can. A.I height 'PNAt •00TCA%0, tf rtuf PlTlr 7 t10Mgr twefa •.Or lAArry 1 rAOIR .T.7T4 71 -• AIA4 .7 oN 71.1 0 TOTAL •1.164 at 1 a' C011'rIC11NT10f V1%2At10J1 7 O.f 0.31 ' OA t a w ./.. 0 t 7 ) . 1 1 016"Nt[wuMi70f MOUN71"outomr{ 02 •aywrhtngoneo••tergw•A�p• at rw..p w4.w r• �•••..•M•. MrV1 16N .1 to •Iw • II r.«I•M wAM••Wt40r •rOrwhq Mgrr{ ELECTRICAL CHARACTERISTICS 11•tl ewell"I ""A., /Owls 041MAlT (am") I•O.OW ""f 644101 t1 NON •. /Ie01 6.11.11 Vatt.at link Wt1 Volr.al MAIM 1%1 M•I Y • MW 111MIw4 If0 1,40/1.T{ p 701 1.00/ 110 174 Its A.1•.fyui «« 140 b /L71 110 700 0o. 1 10 • • 10.1 171 Jai US 701 .10 .It/ .11 740 If0 {.4f /13e w 101 1.44/7..1 u/ .04 A•I/e.f.t..i.t« 740 1 /7.If 1 {0 441 t0• . 10% 14% 177 1.11/ 1.04 101 UO .71/1 o7 Le 20 11.ae /T.79 w 701 ..p/ 31.70 IJ 4 1100 •.,r•.4oeu1.1« 140 1.0014 -Ae 140 1000 f0• . 10% .. 10% 777. 730/..00 701 440 1.00!770 740 1.0.4 N .wr.wr Its a4d NtMA 1•/w4ards V.J.. ".610[44 W-ot4ry cewditla.l, voAcut e1«41I.1 b.r.n n• te.t• 4:M.•.ww btieaw le►e+eery bra ew4 saw! fi .+w.w. «ewes. b:.w.wtlow• cad •►otlftlN.w. Ica M6 ut.lq .n Ir.a1 .w the Iw..r .«r•nt w••i1.N. LIe .w1 m w4lwr N .hew/.. fA ARCXMIA TAQgrURAL 0=00R m 1099 LllhanIs Ughtin . Rev. 1,11 ICS S2 AO"i 0 Na11f . !�Q • �� A. tt oN "� OIV. 01 WNW Stales Industries, Inc. r0 q i! C..tA "o'"••• •/•.t•ITtINOM .II aI.eJJ. w b1 ra • • ......ava.wweN,m 7 DUMPST R ENCLOSURE SCALE 1/2 " = -0" NE-T_.DUMPS_T_ER ';•' Sty J :, c r 4 1 .6 4 IT • . %r ,• f• ,,.� . tip ,,` �4�:. SWING DOORS PLAN SIDE VIEW J G (Y lU ' V SOLID CAP BLOCK- 0 =: :� : :' ••�:'; ••. t.i .: .'� t . ;L.' 1, .:: �'r .l. •• .�; ••'. m 1X6 CEDAR VERT BDS ' �''•'' ::r= `• ::::. • ; s.•' •:;: c0 Z TQti VIL, ING �1- O 2X6 CEDAR FRAME :`� ;�:: :_ ::::,•,:, . � V :T: •�•',' .'.:: .;• is • • '►`;J ' � ) to ^ % ..: • .l ; • I • t . .a : • '� • .t • -.�.. •� SECTION END VIE MINUTES OF THE PROCEEDINGS OF THE PLANNING CONI IISSION OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION FEBRUARY 28, 1996 CALL TO ORDER The Planning Commission met in regular session and was called to order by Chairperson Willson at 7:32 p.m. ROLL CALL Chairperson Tim Willson, Commissioners Donald Booth, Mark Holmes, Dianne Reem, and Graydon Boeck Also present were the Secretary to the Planning Commission Planning and Zoning Specialist Ronald Warren, and Planning Commission Recording Secretary Ruth McLaurin. Commissioner Mickelson was unable to attend the meeting and was excused. APPROVAL OF MINUTES - FEBRUARY 14 1996 Correction: Commissioner Booth noted he had abstained from voting on the approval of the Minutes of January 10, 1996 and was sworn in by the Secretary on February 14, 1996. There was a motion by Commissioner Booth and seconded by Commissioner Holmes to approve the minutes of the February 14, 1996, Planning Commission meeting as submitted. The motion passed 4-0-1 (with Commissioner Boeck abstaining). CHAIRPERSONS EXPLANATION Chairperson Willson explained the Planning Commission is an advisory body. One of the Commission's functions is to hold public hearings. In the matters concerned in these hearings, the Commission makes recommendations to the City Council. The City Council makes all final decisions in these matters. APPLICATION NO. 96003 Chairperson Willson introduced the first item of business, a request from Mija Landenberger requesting preliminary plat approval to subdivide the parcel of land on which the Budgetel Hotel is located into two lots to create a buildable parcel of land for the development of a Denny's Restaurant. 2 -28 -96 1 The Secretary presented the staff report, used overhead transparencies to show the location and detail (see Planning Commission Information Sheet for Application No. 96003, attached). Commissioner Reem inquired as to the location of the sidewalk. The Secretary noted the location of the sidewalk on the overhead transparency. Commissioner Boeck inquired if the developer would be required to complete the sidewalk along the construction site. The Secretary noted this would normally be a public improvement, although the City could request the developer to construct the sidewalk. The Secretary pointed out typically the City would have a sidewalk project to do an entire section of sidewalk. Commissioner Booth asked about the agreement in regard to the cross access over the Budgetel property. The Secretary indicated this agreement would need to be in place before the final plat approval. The Secretary indicated the City has required this because there will be no additional curb cut at the curve. Commissioner Boeck inquired as to the watermain easement location. The Secretary noted this will be on the final plat. Chair Willson indicated the City Engineer's memo outlined the easements needed to be provided, he suggested this could be an added condition to approval. The Secretary indicated since the next application is a request for site and building plan approval for a 5,338 square foot 140 seat Denny's Restaurant to be located on a 1.02 acre parcel adjacent to the Budgetel Hotel, he would present the information at this time. The Secretary presented the staff report, used overhead transparencies to show the location and detail (see Planning Commission Information Sheet for Application No. 96004, attached). Commissioner Booth inquired if curb and gutter would be constructed where the parking spaces would be constructed. The Secretary noted condition number eight could be amended to specifically address any improvements to be included. PUBLIC HEARING (APPLICATION NO 96003 Chairperson Willson asked for a motion to open the public hearing on the request for preliminary plat approval at 8:25 p.m, 2 -28 -96 2 There was a motion by Commissioner Booth and seconded by Commissioner Boeck to open the public heaving. The motion passed unanimously. Chairperson Willson asked if there was anyone present who wished to address the Commission. Commissioner Boeck asked the applicant if the cross access agreement had be drafted. Mr. Al Beisner, representative of both applicant and Budgetel Hotel, indicated yes, it was part of the purchase agreement. He also noted a copy will be provided to the City for approval. Chairperson Willson called for any more questions for the applicant or for anyone else to speak at the public hearing. CLOSE PUBLIC HEARING There was a motion by Commissioner Holmes and seconded by Commissioner Reem to close the public hearing at 8 :34 p.m. The motion passed unanimously. ACTION RECOMMENDING APPROVAL OF APPLICATION NO 96003 There was a motion by Commissioner Boeck and seconded by Commissioner Reem to recommend approval of Application No. 96003 submitted by Mija Landenberger subject to the following conditions: 1. The final plat is subject to review and approval by the City Engineer. 2. The final plat is subject to he provisions of Chapter 15 of the city ordinances. 3. The applicant shall provide appropriate easements for sidewalk and utilities as recommended by the City Engineer. 4. An appropriate cross access easement allowing access over Lot 1 to Lot 2 shall be drafted and filed as an encumbrance with the plat for this property. 5. An ordinance amendment vacating a portion of the James Circle right -of -way shall be approved by the City Council prior to the filing of the final plat with the County. 6. Drainage and Utility Easements must be provided along all property lines. A minimum 5 foot drainage and utility easement must be provided along all property lines with the exception of the following: 2 -28 -96 3 A. An existing drainage and utility easement is present along the entire west boundary of the property (Lot 1). This easement shall continue to exist and should be shown on the plat. B. A combination of storm sewer and water main traverse along the south boundary of this property. It is recommended that a 40 foot drainage and utility easement along the south side of the plat (Lots 1 and 2) be dedicated. C. A portion of the street right of way (James Circle North) is proposed to be vacated. A 10 foot drainage, utility, and sidewalk easement is recommended along the vacated portion. Vacation of roadway right of way shall be subject to review and approval of the City and all private utilities. The applicant shall provide appropriate c ' p le al des n lions. 8 P Voting in favor: Chairperson Willson, Commissioners Booth, Holmes, Reem, and Boeck. The motion passed unanimously. ACTION RECOMMENDING APPROVAL OF APPLICATION NO. 96004 There was a motion by Commissioner Booth and seconded by Commissioner Holmes to recommend approval of Application No. 96004 submitted by Mija Landenberger subject to the following conditions: 1. The building plans are subject to review and approval by the building Official with respect to applicable codes prior to the issuance of permits. 2. Grading, drainage and utility plans are subject to review and approval by the city Engineer prior to the issuance of permits. 3. A Site Performance Agreement and supporting Financial Guarantee in an amount to be determined based on cost estimates shall be submitted prior to the issuance of permits to insure the completion of site improvements. 4. Any outside trash disposal facilities and rooftop mechanical equipment shall be appropriately screened from view. 5. The building is to be equipped with an automatic fire extinguishing system to meet NFPA standards and shall be connected to a central monitoring device in accordance with Chapter 5 of the City Ordinances. 6. An underground irrigation system shall be installed in all landscaped areas to facilitate site maintenance. 2 -28 -96 4 7. Plan approval is exclusive of all signery which is subject to Chapter 34 of the city Ordinances. S. B -612 curb and gutter shall be provide around all parking and driving areas, including any off -site parking areas unproved with this plan. 9. The applicant shall submit an as- built survey of the property, improvements and utility service lines, prior to the release of the Performance Guarantee. 10. The property owners shall enter an easement and agreement for maintenance and inspection of utility and storm drainage systems prior to the issuance of permits. 11. The applicant shall provide appropriate erosion and sediment control devices on the site during construction as approved by the Engineering Department. 12. The plans shall be modified in the following manner prior to the issuance of building permits: a. Eliminate the parlang stall encroaching into the required 15 foot green strip at the northeast comer of the site. 13. All work erformed and materials used for construction of utilities c t P s shall conform o the City of Brooklyn Center's current standard specifications and details. 14. The final plat comprehended under Planning Commission Application No. 96003 shall receive final approval by the City Council and filed with the County prior to the issuance of permits for this project. Voting in favor: Chairperson Willson, Commissioners Booth, Holmes, Reem, and Boeck. The motion passed unanimously. The Secretary noted that these applications will be referred to the City Council at the March 11, 1996, meeting. The applicant is required to be present at the City Council meeting. if any changes or modifications are made to the plans prior to City Council consideration, they must be brought back before the Planning Commission for review. OTHER BUSINESS Commissioner Boeck inquired if the City has a minimum lot size for Commercial lots. The Secretary noted there is no minimum size, but there is a 100 foot front footage requirement in a C -2 zone and 150 foot requirement in a C -1 zone. 2 -28 -96 5 The Secretary indicated there was no business currently scheduled for the March 14, 1996 meeting, and he would notify all the Commissioner if the meeting is to be canceled. ADJOURNMENT There was a motion by Commissioner Boeck and seconded by Commissioner Holmes to adjourn the meeting of the Planning Commission. The motion passed unanimously. The Planning Commission adjourned at 8:43 p.m. Chairperson Recorded and transcribed by: Ruth McLaurin Timesaver Off Site Secretarial 2 -28 -96 6 q0 MEMORANDUM TO: Mayor Myrna Kragness Councilmember Kathleen Carmody, Councilmember Debra Hilstrom Councilmember Kristen Mann FROM: Michael I McCauley, City Manager DATE: March 6, 1996 SUBJECT: Rescheduled Council Work Session Due to the Senate hearing on a bill to fund the storm water pond joint project between the City of Minneapolis and Brooklyn Center, the Council Work Session for February 27, 1996, was canceled. I would request that the Council set March 18, 1996, as the date for the rescheduling of this work session. The topics would then be the same as planned for February 27, including a short presentation from the Chair of the Charter Commission, Tim Willson. 9� MEMORANDUM TO: Mayor Myrna Kragness Councilmember Kathleen Carmody Councilmember Debra Hilstrom Councilmember Kristen Mann FROM: Michael I McCauley, City Manager DATE: March 6, 1996 SUBJECT: Set Date for Council Work Session for May 20, 1996 I would request that the Council set a date for a budget/general work session in May. I would suggest Monday, May 20, 1996, at 7 p.m. MEMORANDUM TO: Mayor Myrna Kragness Councilmember Kathleen Carmody Councilmember Debra Hilstrom Councilmember Kristen Mann FROM: Michael I McCauley, City Manager DATE: March 6, 1996 SUBJECT: Finalize Date for Facilitated Council Workshop for April 27, 1996 I would request that the Council confirm the finalized Council workshop date for April 27, 1996, at 9 a.m. at the Inn on the Farm. The Council had previously indicated that the last three Saturdays in April could be used for scheduling the workshop. Arrangements have been made for April 27. TO: MICHAEL McCAULEY CITY MANAGER 9d FROM: RON BOMAN FIRE CHIEF SUBJECT: BIDS ON NEW RESCUE /MINI PUMPER DATE: MARCH 1, 1996 On February 22, 1996 we opened bids for our new Rescue /Minipumper truck, we only received one bid from Custom Fire Apparatus Inc., the bid came in at $162,780 for the replacement unit, this is $39,780 over the amount I budgeted for this unit. I sent out 8 bids to manufactures of fire apparatus as well as publishing it in the Sun -Post papers. I checked with other Fire Chiefs from Brooklyn Park, Crystal, Centennial, Fridley and New Hope who have bid major fire equipment during the past couple of years and found out that of the 5 departments 2 received only one bid and 3 received 2 bids, of the 3 that received 2 bids, the second bid was so far off of the published specifications they could only accept one bid. Some of the reasons for the cost increase over what was budgeted, is that when I appointed a truck committee of members of the fire department, they met with me and suggested that we design a rescue truck that would hold all of the fire department rescue equipment that we now have spread over three (3) trucks, I felt this was an excellent idea as it will allow us to have less equipment respond to an emergency scene and make it safer for firefighters, and as well as having less emergency equipment parked on the freeways during emergencies. This new Rescue truck /Mini pumper will have all of our Hurst tools, air bags for lifting backboards and confined space entry equipment on it as well as a built in foam system for the pump which is a must at accident scene to protect the victims trapped in their vehicle, it will also have a 4 person cab. . I have approved in my 1996 capital outlay budget $22,000 for a new hurst tool to replace our 20 year old unit, and would recommend to delay purchasing the hurst tool until 1997 and transfer the $22,000 to the Central Garage budget, and request that I receive Council approval to transfer $17,780 from the contingency appropriation to the Central Garage budget. If we were to delay purchase of this piece of fire apparatus until 1997, if feel we would increase the cost to purchase by 8 to 12% or $13,000 to $19,000 more than in 1996 and would probably still receive only one bid. In addition our present 1976 Rescue truck is severely rusted in many places, we had to weld a plate in the cab floor because the driver side had completely rusted out, also the generator cabinet had broken away from the main compartment body and had to be welded back in place, during the past couple of months we have had the brakes fail while responding to an emergency call. If we do this the Adopted 1996 Budget originally contained $124,461 in the Contingency Account. Resolutions already adopted have used $835 for the purchase of police cars and $11,500 to provide for special elections. This resolution would take another $17,980 from the Contingency Account which will leave a balance of $94,146. • Member introduced the following resolution and moved its adoption RESOLUTION NO. RESOLUTION ACCEPTING QUOTE AND AUTHORIZING THE PURCHASE OF ONE RESCUE TRUCK/ MINIPUMPER AND AMENDING THE 1996 GENERAL FUND AND CENTRAL GARAGE FUND BUDGETS TO PROVIDE ADDITIONAL FUNDING TO PURCHASE FIRE APPARATUS WHEREAS, an appropriation of $125,000 was included in the Central Garage budget for the purchase of one (1) Rescue Truck/Mini Pumper; and WHEREAS, the amount of $51,680 has been accumulated in the Central Garage Fund for the replacement of this vehicle, $5,000 was expected as a trade in allowance for the old truck, and the Fire Department budget in the General Fund was to contribute the remaining $68,320; and WHEREAS, the following quote was obtained for the purchase of said Rescue Truck/Mini Pumper: Custom Fire Apparatus $162,980.00 Less Trade -in 3.200.00 Cost of Apparatus $159,780.00 WHEREAS, the bid exceeds the amount appropriated by $39,780; and WHEREAS, the Fire Department 1996 Budget for Capital Outlay has $22,000 approved for an Hurst Rescue Tool; and WHEREAS, Section 7.09 of the City Charter provides for a contingency appropriation as a part of the General Fund Budget and further provides the contingency appropriation may be transferred to any other appropriation by the City Council; and WHEREAS, there is the amount of $17,980 available in the Contingency Account which the City Council may allocate to fund the balance for the Fire Apparatus. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center as follows: 1. that the quote of Custom Fire Apparatus is hereby accepted and the purchase of one (1) Rescue Truck/Mini Pumper in the amount of $162,980 is hereby approved. 2. Increase appropriations in the Central Garage Budget for the following item: Revenue for Replacement Charges $39,780 Capital Outlays for the fire Mini Pumper $39,780 • RESOLUTION NO. 3. Increase appropriations in the General Fund Budget for the following item: Fire Department - Central Garage Vehicle Services Fees $39,780. Decrease appropriations in the General Fund Budget for the following items: Unallocated Department Contingency Account $17,980 Capital Outlay Fire Department $22,000 Date Mayor ATTEST: • City Clerk The motion of the adoption of the forgoing resolution was duly seconded by member and upon vote be taken thereon, the following in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • • MEMORANDUM DATE: March 4, 1996 TO: Michael McCauley, Manager Y, City g le FROM: Scott Brink, City Engineer. SUBJECT: Resolution Approving Plans and Specifications and Directing Advertisement for Bids, Improvement Project No. 1995 -04, Contract No. 19964, Replacement of Lift Station No. 1 and Force Main On August 28, 1995, the City Council authorized MSA Consulting Engineers to commence preliminary design for the replacement of Lift Station No. 1, located in Garden City Park near the intersection of Brookdale Drive and 62nd Avenue North. The project also includes the rehabilitation and /or replacement of the force main that connects the lift station to a trunk sewer located near County Road 10 (Bass Lake Road). A preliminary design for the project was completed in November of 1995, and the City Council was provided with a project update dated January 4, 1996. Since that tune, the Consultant has completed final design and the completion of plans and specifications. The Council may recall that the project's original estimated cost was $1.2 million; the current • estimated cost is approximately $1.1 million. The project, to be funded totally from the Sanitary Sewer Utility Fund, has been comprehended in both the CIP and the Utility Rate Study. At this time, it is recommended to advertise for bids, award a contract, and commence construction. Attached is a feasibility report explaining the project and costs. Recommended Action Authorize the attached resolution approving the final plans and specifications and authorizing advertisement for bids. • its adoption: Member introduced the following resolution and moved RESOLUTION NO. RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND DIRECTING ADVERTISEMENT FOR BIDS, IMPROVEMENT PROJECT NO. 1995 -04, CONTRACT 1996 -I, REPLACEMENT OF LIFT STATION NO. 1 AND FORCE MAIN WHEREAS, the City Council on November 14, 1994 by Resolution 94 -240 established improvement project 1995 -04; and WHEREAS, the City Council on August 28, 1995 by Resolution 95 -193 authorized the consulting firm of MSA Consulting Engineers to provide design services for Improvement Project 1995 -04; and WHEREAS, the City Council was provided an update dated January 4, 1996 reporting completion of preliminary design and subsequent development of final design, plans and specifications; and WHEREAS, the Consulting Engineer has completed the preparation of Plans and • Specifications as directed by the City Engineer. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. The plans and specifications for said improvement project are hereby approved and ordered filed with the City Clerk. 2. The City Clerk shall prepare and cause to be inserted in the official newspaper and Construction Bulletin an advertisement for bids for the making of such improvement in accordance with the approved plans and specifications. The advertisement shall be published in accordance with Minnesota State Statutes, shall specify the work to be done and shall state the time and location at which bids will be opened by the City Clerk and the City Manager or their designees. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City Clerk for 5 percent of the amount of such bid. • • RESOLUTION NO. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • 3[ City of Brooklyn Center A great place to start. A great place to stay. 6301 SHINGLE CREEK PKWY BROOKLYN CENTER, MINNESOTA 55430 ENGINEERING: 569 -3340 FAX: 569 -3494 ENGINEER'S FEASIBILITY REPORT FOR LIFT STATION NUMBER I REPLACEMENT IMPROVEMENT PROJECT NO. 1995 -04 March 1996 Project No. 1995 -04, Lift Station Number 1 Replacement was established by the City Council on November 11, 1994, by Resolution 94 -240. Located in Garden City Park near the intersection of Brookdale Drive and 62nd Avenue North, replacement of the Lift Station would also include the replacement and /or rehabilitation of approximately 2,600 feet of sewer force main that connects the Lift Station with trunk sewer main at Bass Lake Road (County Road 10). On August 28, 1995, the City Council authorized MSA Consulting Engineers to commence preliminary design for this project. A project update was presented to the Council on January 4, 1996. Plans and specifications have now been completed. This report generally provides much of the same information presented in the January 4 update, along with some additional information. Background The Capital Improvement Program and the Sanitary Sewer Utility Fund Budget have both comprehended the replacement of Lift Station Number 1 and associated force main. Lift Station No. 1 was constructed in 1955 and pumps approximately 40% of the City's sanitary waste flow. The force main begins at the lift station and runs south about one -half mile through the park, under Vincent Avenue, and through the Four Courts apartment complex parking lot to a manhole in the median of County Road 10. As noted, the lift station and its pumps date from 1955, are no longer replaceable, and are difficult to repair. Some breaks have occurred over the years in the force main, which is constructed through an area of poor soils (peat) in the area just south of the station, and in the Four Courts area. Survey and Preliminary Design Findings Rehabilitation of the Existing Lift Station After an extensive selection process, MSA Consulting Engineers was selected to provide professional services for the replacement of the lift station. All feasible options were considered, including rehabilitation of the existing lift station, or completely replacing it. Both the rehabilitation of the existing structure and replacement with a new lift station were evaluated. Although rehabilitation has less expensive construction costs, it has a number of negative attributes that were deemed unacceptable for a lift station of this size. Maintaining of service and operation of the lift station along with rehabilitation of the facility would be simultaneously required. Realistically, this would be extremely difficult to do, and would also be risky. In addition, the final product upon completion would not be the most efficient or reliable in the long run. Among the negative aspects of rehabilitating the existing structure are as follows: Lift Station No. 1 Improvements - Feasibility Report Page 1 1. Removal and replacement of the existing pumps, while maintaining operation would be very difficult. In order to install new pumps and allow adequate room for removal during maintenance /repair work, it would be necessary to remove the concrete floor in the dry well upon which the present motors are located. This floor also serves as a structural brace for the walls of dry well; hence some type of shoring or bracing would be required. The small size of the dry well would not likely allow for such additional obstructions and allow continued room to operate and maintain the facility. 2. Other needed rehabilitation work is the replacement of the dry well ventilation system, new roof, new dry well and wet well hatches, and a completely new electrical system. Due to limited room in the existing building, it would be necessary to locate some electrical components outside in a separate enclosure. 3. The size of the existing wet well is significantly less than current design practice would provide. The present configuration with two pumps does not allow for an adequate and reliable measure of safety in the event of a power loss or pump mechanical break down. 4. The existing structure precludes the use of a permanently mounted standby power source or odor control equipment. Because of the number of negative trade -offs and their gravity and seriousness, rehabilitation of the lift station was not considered a viable option and was not pursued further. Replacement of the Existing Station Construction of a new lift station would eliminate the concerns and negatives described under the rehabilitation option. However, there is a higher construction cost. In addition to elimination of the above negatives, replacement of the station also includes the following advantages: 1. Construction can occur while the existing lift station remains in operation. 2. Higher energy efficiency and lower long term power and maintenance costs. 3. A higher degree of safety: a larger wet well with three available pumps rather than two. Because the facility serves 40 percent of the City, and failures have occurred in the past, a higher degree of reliability and safety is paramount. 4. Easier and safer maintenance and operation. 5. Capability of providing for an alternative power source hook up capability and up to date electrical controls. 6. Capability of constructing an odor control scrubber. 7. Improvement of the general appearance of the structure. Architectural amenities can make the new facility compatible with adjoining neighborhood and park. Final Design The Consultant has completed plans providing for the construction of a new wet well structure with three constant speed submersible pumps(see Figure 3B). The lift station configuration and design would be similar to Lift Station No. 2, completed approximately 4 years ago. This will provide consistency and compatibility with the City's entire system, and ease of operation. It can be constructed without interfering with operation of the existing lift station. • Litt Station No. 1 Improvements - Feasibility Report Page 2 Request For Council Consideration page 3 The site of the proposed lift station is located slightly to the south of where the existing station is currently • located. Improved soil conditions are present at this location. In addition, the location will not interfere substantially with the park or surrounding neighborhood properties. An architectural concept plan of a building compatible with the surrounding properties has also been proposed and is provided (See Alternative Q. Among the additional improvements proposed for the new lift station are the following: 1. Installation of an odor control scrubber. 2. Provisions for the installation of an emergency power generator in the event of power losses. Force Main Evaluation Because of the history of breaks that have occurred in the force main between the lift station and Vincent Avenue, it is proposed to replace this portion of the pipe. The history of breaks is not surprising, given the fact that the soil conditions in this area are very poor. The pipe is proposed to be replaced with HDPE (high density polyethylene pipe) which affords a higher degree of flexibility and corrosion resistance in unstable soils. The existing force main will remain in service while the new line is constructed in a parallel location. The middle section of force main along Vincent Avenue between 60th Avenue south to 59th Avenue has not experienced breaks. A spot excavation and inspection has also revealed that the pipe is in relatively good condition. In addition, soil borings in this area have confirmed that the underlying soil conditions are more stable and acceptable. It has therefore been recommended that this section of the pipe remain in place. However, in the event it is ever desired to replace this section of pipe, new valve manholes will be constructed at each end to provide for a separate future parallel line if needed. The last section of pipe between 59th Avenue and Bass Lake road has experienced breaks, and is also situated in unstable soil conditions. However, because of the tight easement confines through the apartment complex and the potential disruption and inconveniences that would be caused by complete replacement of the pipe, it is proposed to insert a liner pipe inside the force main. The project plans have therefore provided for lining this section of the force main with high density polyethylene (HDPE) pipe. This will be accomplished through the use of a slip lining process. Provisions have been made in the plans and specifications for the contractor to provide temporary by- pass pumping of sewage while the force main is being slip lined. The rehabilitation may also require the temporary closure of the north half of Bass Lake Road (County Road 10) for a very brief period, Estimated Cost The estimated construction cost available at this time is as follows: Lift Station Estimated Construction Cost $810,000 (Includes odor scrubber and emergency power generator) Force main Replacement $150,000 Total Construction Cost $960,000 Consultant and Staff Engineering (12 %) $115,000 Administration Q %) $29,00 0 Total Project Cost $1,104,000 By comparison, the preliminary estimated cost provided earlier this year was $1.2 million. However, exact costs • will not be known until the project is actually bid and constructed. All costs for completion of this project would be provided from the Sanitary Sewer Utility Fund. Lift Station No. 1 Improvements - Feasibility Report Page 3 Request For Council Consideration Page 4 Schedule • The following schedule is recommended: March 11 Council Approve Plans and Specifications and Authorize an Advertisement for Bids April 11 Open Bids April 22 Council Award Contract May 1 Commence Construction Conclusion Preliminary and final design of the Lift Station No. 1 and Force Main Improvements has been completed. Design Plans and Specifications have been completed and the project is feasible. It is recommended that the City Council approve the plans and specifications and authorize an advertisement for bids for City Project 1995 -04. I Lift Station No. 1 Improvements - Feasibility Report Page 4 to 1p"Ir JAG » roll / �— /• '» �A • �, y =1 •�• M 1•ITI ■ Ti: 441 of >" IPA ... me". Mir r • ►• • f CI ` �� r t ... 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AND INSTALL NEW VALVE I yyy'?jj)' I I , ._• : ' 1 1 1 ' : AIAA IY Mi ' _..._ ... _...J `I L......__..._J.._..._ . �- T r .. : 1 .._... t..._.._ .._ ._..�... _... I_. - ..... ...._.._..._. � —_. ._.1. ... 9 .. .. . � ,.- .__ ._.-- .__.. — ..._ _. NNCENT AYE_ N • V • ' P—.G LCI ;. : : / COY 1•L ._•• : 1� I:I I 1 S E %IS TINC 16' CIP FORCEMAIN TO REMAIN IN SERVICE INIE 1270 l.F. OF EXISTING 16' CIP FORCEMAIN WITII 14' O.D. DP 21 HOPE PROPOSED AIR/VACUUM RELIEF VALVE MANNOLE COIO1ECT TO EXISTING 16' CIP FO R A UU I TION i I t) ..._... T _... H _. L_..._..._...1..._..._..._....i jil 1 L... _..._..._L._..._..._... -._ i CONNECT 10 EXISTIN M i iEw EMAM III Fm I NNCENi A N. _ - - -•. - -•� EnsnNC IYT _ ... . ... ...... .. ... 1 I A U D II T 1 O PI \` 1 sco try P ROP .1-1c aAEIaALL MID srAnON EXISTING 16' CIP FORCEMAN TO REMAIN IN SERVICE OPEN CUT INSTALLATION '. OF 20' O.D. DR17 HOPE FORCEMAN ��larnAUFEW �\ YE ma ut. EKn°Y F.NII UwK ` °"O !K9 mU — CITY OF BROOKLYN CENTER al. IAN - tnYKlfIM alIOE L,r_ _ _ (Elt) Ear -�x! a"Po -- NNCEIIT AVENUE N0. aaFa •AYEArA aw. pla ° FORCEMAN REHABILITATION F CURE 5 Y.r<.ra.t (E o'A &" lt) EN aa.. -CI]i V 7 k A I 1 • MEMORANDUM DATE: March 7, 1996 TO: Michael McCauley, City Manager FROM: Diane Spector, Director of Public Services SUBJECT: Resolution Establishing Project, Approving Plans and Specifications, and Authorizing Advertisement for Bids, Improvement Project No. 1993 -18, Contract 1996 -J, Bob Cahlander Park and Park and Ride Landscaping The final phase of the project to construct a storm water detention pond and park, an MCTO park and ride, and realign 65th Avenue from Brooklyn Boulevard to Indiana Avenue is to provide for landscaping. Stefan/Larson Associates, the landscape architecture subconsultant to SEH, Inc. on this project, has developed plans and specifications for the landscaping improvements. The draft version of the plans have been reviewed by the neighbors on Indiana Avenue abutting the new park, and by the neighbors across the street on 65th Avenue, and the final version reflects their comments and concerns. Attached is a preliminary layout; the final version will be available Monday evening. The primary differences between the preliminary and final are the addition of screen fencing along the west side, and the identification of "decorative" alternates which could be considered as budget allows. • As required by our wetland construction permit from the Corps of Engineers, the areas around the pond will be landscaped with native wetland and upland grasses, plants, and wildflowers. Tamaracks will be planted on the "peninsula" extending into the pond. A variety of deciduous and coniferous trees will be planted in both the park area and the park and ride area. The landscaping design will continue the Brooklyn Boulevard theme, and is intended to work with the enhancement project design now being developed. The plan was developed in accordance with the Council's desire to "do up" this first phase of Brooklyn Boulevard redevelopment, and to establish a high standard of quality for other developers to match. As requested by a majority of the neighbors on Indiana, the plans include a wooden fence along the west property line to provide privacy screening between the park trail and their back yards. Finally, the plans include alternates for a perennial flower garden which could be planted in the area of the park facing 65th Avenue, and for additional decorative signage and landscape walls. The Engineer's Estimate for this improvement is $190,000, of which approximately $30,000 would be the responsibility of MCTO for park and ride landscaping, and $160,000 would be the City's for the park and pond. Of that $160,000, the fencing is estimated at $25,000, the landscaping at $105,000, and the "decorative" alternates for flower beds, walls, and signage at $30,000. The City's share of the cost would be financed by the Storm Drainage Utility. This cost has been included in the overall project costs as included in the CIP and the Storm Drainage Utility rate study. • • UVO MIMI IV ` \. mil, • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ESTABLISHING PROJECT, APPROVING PLANS AND SPECIFICATIONS, AND DIRECTING ADVERTISEMENT FOR BIDS FOR IMPROVEMENT PROJECT NO. 1993 -18, CONTRACT 1996 -J, BOB CAHLANDER PARK AND PARK AND RIDE LANDSCAPING WHEREAS,the final phase of Improvement Project No. 1993 -18, Pond, Park, Park and Ride, and 65th Avenue Realignment is the completion of landscaping; and WHEREAS, the City's consultant has prepared plans and specifications for the proposed work. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: I 1. The following project is hereby established: • IMPROVEMENT PROJECT NO. 1993 -18 CONTRACT 1996 -J BOB CAHLANDER PARK AND PARK AND RIDE LANDSCAPING 2. The plans and specifications for Improvement Project No. 1993 -18, Contract 1996- . J, prepared by the City's Consulting Engineer are hereby approved and ordered filed with the City Clerk. 3. The City Clerk shall prepare and cause to be inserted in the official newspaper and in the Construction Bulletin an advertisement for bids for the making of such improvement in accordance with the approved plans and specifications. The advertisement shall be published in accordance with Minnesota Statutes, shall specify the work to be done and shall state the time and location at which bids will be opened by the City Clerk and the City Manager or their designees. Any bidder whose responsibility is questioned during the consideration of the bid will be given an opportunity to address the Council on issue of responsibility. No bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City Clerk for 5 percent of the amount of such bid. 4. The accounting for Improvement Project No. 1993 -18 is provided for in the Storm • Drainage Utility. • RESOLUTION NO. Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member And upon vote taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • • MEMORANDUM • DATE: March 5, 1996 TO: Michael McCauley, City Manager FROM: Scott Brink, City Engineer . 4(9 Jim Glasoe, Public Services Coordinator SUBJECT: Resolution Establishing Project, Approving Plans and Specifications, and Directing Advertisement for Bids, Improvement Project No. 1996-13, Contract 1996 -E, Playground Equipment Replacement at Grandview, Garden City, Kylawn, Marlin, Riverdale and West Palmer Lake Parks At their November 1995 meeting, the Parks and Recreation Commission approved a motion asking that the City Council consider a plan to replace playground equipment in six city parks in 1996. These improvements were proposed to be funded from the Capital Improvements Program. The 1996 Park Capital Improvement Program, subsequently presented and approved at the December 11, 1995 City Council meeting included replacement of playground equipment at Grandview, Garden City, Kylawn, Marlin, Riverdale and West Palmer Lake Parks. The total allocated cost of these replacements was estimated to be $220,000. Attached is a matrix from the specifications which provides design requirements for each playground. Each bidder is responsible for designing a playground within those parameters and a general budget amount. Each design is then evaluated based on play and exercise value, general aesthetics, creative use of playground enclosure space, maintainability, and cost effectiveness. Accordingly, plans and specifications have been prepared for this proposed improvement project. A resolution is attached which will establish this improvement project, approve plans and specifications and direct the advertisement for bids for Improvement Project No. 1996-13, Contract 1996 -E, Playground Equipment Replacement at Grandview, Garden City, Kylawn, Marlin, Riverdale and West Palmer Lake Parks. • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ESTABLISHING PROJECT, APPROVING PLANS AND SPECIFICATIONS, AND DIRECTING ADVERTISEMENT FOR BIDS, IMPROVEMENT PROJECT NO. 1996 -13, CONTRACT 1996 -E, PLAYGROUND EQUIPMENT REPLACEMENT AT GRANDVIEW, GARDEN CITY, KYLAWN, MARLIN, RIVERDALE AND WEST PALMER LAKE PARKS WHEREAS, at their November 1995 meeting, the Parks and Recreation Commission approved a motion asking that the City Council consider a plan to replace playground equipment in six city parks in 1996; and WHEREAS, the 1996 Park Capital Improvement Program, subsequently presented and approved at the December 11, 1995 City Council meeting included replacement of playground equipment at Grandview, Garden City, Kylawn, Marlin, Riverdale and West Plainer Lake Parks; and WHEREAS, the Engineering Division has prepared plans and specifications for the • proposed work; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. The following project is hereby established. IMPROVEMENT PROJECT NO. 1996 -13 CONTRACT 1996 -E PLAYGROUND EQUIPMENT REPLACEMENT AT GRANDVIEW, GARDEN CITY, KYLAWN, MARLIN, RIVERDALE AND WEST PALMER LAKE PARKS 2. The specifications for Improvement Project No. 1996 -13, 1996 -E prepared by the City Engineer are hereby approved and ordered filed with the City Clerk. 3. The City Clerk shall prepare and cause to be inserted in the official newspaper and in the Construction Bulletin an advertisement for bids for the making of such improvement in accordance with the approved plans and specifications. The advertisement shall be published in accordance with Minnesota Statutes, shall specify the work to be done and shall state the time and location at which bids will • be opened by the City Clerk and the City Manager or their designees. Any bidder RESOLUTION NO. whose responsibility is questioned during the consideration of the bid will be given an opportunity to address the Council on issue of responsibility. No bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City Clerk for 5 percent of the amount of such bid. 4. The accounting for Improvement Project No. 1996 -13 will be done in the Capital Outlay Fund. Date Mayor ATTEST: • City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member And upon vote taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • PLAYGROUND EQUIPMENT REPLACEMENT AT GRANDVIEW, GARDEN CITY, KYLAWN, MARLIN, RIVERDALE AND WEST PALMER LAKE PARKS IMPROVEMENT PROJECT NO. 1996 -13 CONTRACT 1996 -E PICTORIAL EXHIBIT OF SPEC IFIED COMPONENTS • IMPROVEMENT PROJECT 1996 -13 PLAYGROUND EQUIPMENT REPLACEMENT W 0 O C Q o m m } v a) 0 (n z m - a rn O a m m` c E CM 0 a) (D a� c 'a - N v a�i M Q m c c!1 U) CL J c ~ N 3 c p a v PARK NAME THEME U U) ILL L2— - �° :3 [2 °- :3 3 N •n. o a n :3 O a) io Uo) RIVERDALE Aquatic 50/50 x x x x 2 1 2 WEST PALMER LAKE Early American 75/25 x x x x(big) 2 1 1 x x 2 GARDEN CITY 50/50 x x 2 1 1 1 x KYLAWN Nature 50/50 x x x x 1 2 GRANDVIEW (accessible) Futuristic 75/25 x x x x x x x x x 2 1 2 3 x MARLIN 0/100 x x x 2 1 1 e:\eng\project\96projec\9613eqmt.ist ri �s I• C Suspension Bridge • Introduces movement when traveling between decks. „ • Narrow Redwood walkway with wider handrails adds challenge. • •1T endcrTuff- coated chains. • Atrachcs to decks from 16" to 32" i Lou Roll •� • A new experience in developing balance. • Colorfast pol} barrel (tan only). t • Horizontal ribs on barrel surface for better traction. i • Tender coated Hand Loops. Clatterbiidge • Introduces movement while connecting decks. • Flush mount design for wheelchair accessibility. • Brown TenderTuff-coated perforated steel planks. • Chains totall enclosed for added safen and longer wear. • Attaches to decks from 24" to 48 ". • ti 7� Ring Bridge • Fun, challenging it= and builds upper body strength. k • Easv-to- .' D- shaped rings with TenderTuff- coating. " • kvailable with 2" or 5" beam. }� ` �' • Attaches to decks from 8, to 2 3 ,t � Y S Y � 7+ - 4 7 SpyroSlide • Takes less space than other slides. • Made of colorfast U.`'. stabilized polyethylene. • lower higher sidewalls and a loer exit. • • Attaches to 56" or i2" deck heights. • TenderTuff- coated barriers. t . 0 s f o 0 0• ~ -3 0 , is Tac Toe Panel - • Playable from both sides. • New 8" cylindrical blocks (yellow only) housed in r Permalene panel. • Double Poly Slide • Accommodates two children at once. • Available on 32" and 40" decks. • - % fade of one piece colorfast U.V. stabilized polyethylene. • Hi,her side walls and longer runout are safer for users. • r .•� � x"47 �� , _ 18' Trackride • 18' Trackride is almost double the size of our standard Trackride. • The extruded aluminum beam has a 100 -year warranty. • Available in 10 powdercoated colors. • Attaches to 8" or 16" decks, or ground level. s � f . �i i Slideti-� ender • Unique covered entrance section r % features a large, flush opening and molded -in handbar for greater stability when entering slide. ':t • •Available in numerous configurations; straight. cured right or left and combi. rs. : Double Poly Slide • Attaches to decks from 32" to 72 at 3 inch increments. • accommodates two children at once. • k i "deep sliding surface and generous • • attaches to decks from 23" to 48 ". nrnout make this slide safe and exciting. • Made ofone-piece colorfast L - . \ - . stabilizr:d polyethylene. • .available on PlavBooster and • \e\v double wide slide hood channels user into a PlayVenture. sitting position. • Hi«her side Walls and longer runout are ,;its r for users.