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Home My WebLink About1996 03-21 CCP Work Session I fi F CITY COUNCIL WORK SESSION AGENDA CITY OF BROOKLYN CENTER Conference Room B March 21, 1996 7 p.m. 1. Call to Order 2. Roll Call 3. Presentation by Charter Commission Chair Tim Willson 4. General Discussion -Mayor Kragness: Council policy on addressing Council and time limits •Councilmember Hilstrom: invocation protocols *meetings with other commissions similar to meeting with Housing Commission -format for recognition of commission members -sewer assessment policy -next work session topic of housing and tax increment -training policy outline -Crystal Airport safety committee -Brooklyn Boulevard -Bid specifications -general issues/concerns 5. Adjournment City of Brooklyn Center A great place to start. A great place to stay. To: Mayor Ktagness and Council Members Carmody, Hilstrom, and Mann From: Michael J. McCauley City Manager Date: March 18, 1996 Re: Council Work Session: March 21, 1996 Among the items on the agenda for discussion at the work session are two raised by the council. The first is whether a policy should be considered relating to the time and manner of addressing the city council (Mayor Kragness). The second is the protocol for invocations (Council member Hilstrom). (Sharon has asked the ministerial association for a list of persons presenting the invocation and has received the attached listing today.) On the Brooklyn Boulevard issue, I would like to discuss timing with the council due to the unknowns at this time related to cost of acquisition and funding sources. The item on bid specifications is to see whether the council wishes to continue seeing agenda items for specification, where the specifications do not require council approval before sending them out. As a note to the materials on the Crystal Airport Safety Committee, I have been contacted by Charles Nichols expressing his interest as a pilot and with experience at the airport in serving on that committee. 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action/ Equal Opportunities Employer City of Brooklyn Center A great place to start. A great place to stay. • February 16, 1996 Mr. Tim Willson, Chair Brooklyn Center Charter Commission 6713 Colfax Avenue North Brooklyn Center, MN 55430 RE: February 27, 1996, City Council Work Session Dear Mr. Willson: Confirming our conversation of February 14, 1996, the first item of discussion at the February 27, 1996 City Council Work Session will be your appearance regarding the Charter Commission and its recent correspondence. The Work Session is scheduled to begin at 7 p.m. in the City Hall Council Chambers. Thank you for your flexibility in making o , _ arrangements to attend on the _7th ice V .. . since � Parch 4th • presented a conflict for the Council as a Work Session date. Z McC ev er MJNl:sk • 6301 Shingle Creek Pkwy, Brooklyn Center, AVIV 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer 000p� City of Brooklyn Center A great place to start. A great place to stay. • February 1, 1996 Mr. Tim Willson, Chair Brooklyn Center Charter Commission 6713 Colfax Avenue North Brooklyn Center, NIN 55430 RE: Request for inclusion in City Council agenda Dear Mr. Willson: In response to your letter of January 25, I would propose to place you on the regular City Council agenda on February 26. If you wish to have materials included in the Council's packet beyond Your letter of January 25 and the accompanying documents to that letter, please advise. Discussing the Charter Commission's thoughts with the Council at a regular City Council meeting will obviously be a rather formal process. While the process of transition continues to • occupy a significant amount of time and effort, a more informal discussion might be an option that you would wish to consider. Sincerely, Michael J. McC / aw'v City Manager l/ - MJM:sk cc: Mayor and Councilmembers 6301 Shingle Creek Pkwy, Brooklyn Center, b1N 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer . January 25, 1996 Michael J. McCauley, City Manager RE: Request for council Agenda inclusion I would like to formally request to be placed on the next available agenda to appear before the City Council with a business item concerning the Brooklyn Center Charter Commission. As of 1/24/96, the annual election of officers meeting of the Charter Commission, I am serving as the Chair of the commission. The Charter Commission consists of 15 members with 1 vacant position at this time. At last nights meeting a unanimous vote was taken to have the chair of the Charter Commission appear before the Council to discuss and convey the commissioners concerns and wishes concerning the communication from the commission and Mayor Kragness's letter of response of January 8, 1996. The communication to the council members was and is the four step recommended guidelines concerning the "Goal & Objectives and Relationship between the City Manager and the Council" sent by letter dated December 22, 1995. • Please let me know the date of the Council meeting when this item will be placed on the agenda. I may be reached at 6718 Colfax Ave. N, Brooklyn Center, .MN 55430. You may also reach me via phone at 566 -6423. Thank You Tim Willson, Chair Brooklyn Center Charter Commission City of Brooklyn Center A great place to start. A great place to stay. December 22, 1995 Brooklyn Center City Offices 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 -2199 Mayor, Council Members, City Manager: In the past year the Charter Commission has held discussions on the issue of City Council/City Manager relationship, regarding City Council performance reviews of the City Manager based on accomplishment of established goals and objectives. Enclosed for your consideration is an outline that the Charter Commission has identified as an approach used b man businesses and organizations nations to address this a of process. Y Y s g h'P P With the beginning of the new year and the appointment of a new City Manager, we the Charter Commission see this as a opportune time for the City Council to implement a-Lnore formal approach in dealing with this issue. • The Charter Commission is ready to meet with you to discuss this matter and assist in determining the best means to formalize this rocess ie... b City Council resolu i p y c 1 b C ordinance or b Y Y City � Y Ci ty Charter amendment. We look forward to an early response to this communication. Our sincerest best wishes for meaningful accomplishments and a harmonious working relationship for our community in the coming year. Eileen Oslund Brooklyn Center Charter Commission, Chair Tony Ku r Tim Willson Brookl Center Ch r Commission, sub - committee co- chairs 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer BROOKLYN CENTER CHARTER CO.N � City COn nril and C'it J M an a ger Relationship Issue The following steps outline a process whereby the City Council, as policy makers, communicate to the City Manager what is expected of the City Manager. 1. The City Council and City Manager shall annually establish Goals and Objectives for the coming year. 2. Annually, after setting of Goals and Objectives for the coming year, the City Council and City Manager shall agree on the Performance Criteria and Process upon which the City Manager shall be reviewed, at Performance Review time. 3. The City Council shall hold an annual Performance Review with the City Manager, using the Performance Criteria and Process agreed upon for that year. 4. The City Managers' Annual Performance Review results shall be a significant consideration in determining the City Manager's Salary and Contract Term. WK- PAPER. WPS;12/21195,tk City of Brooklyn Center A great place to start. A great place to stay.'�(f January 8, 1996 �- Ms. Eileen Oslund, Chair ` Brooklyn Center Charter Commission 6000 Ewing Avenue North Brooklyn Center, MN 55429 RE: Response to Charter Commission letter dated December 22, 1995 Dear Ms. Oslund: On behalf of the Brooklyn Center City Council, I would like to thank you and the Brooklyn Center Charter Commission for your interest and concern with the City Council/City Manager relationship issue. The new year has brought much change for Brooklyn Center, with a new City Manager and a Councilmember vacancy. The City Council plans to hold a workshop in April to establish goals and objectives. Timing for this workshop would allow the newly appointed Councilmember to be a part of the planning process. At the workshop, I will forward the outline prepared by the Charter Commission as a basis for discussion of City Council performance reviews of the City Manager. As always, the City Council appreciates input and recommendations from the Charter Commission and looks forward to the coming year. Sincerely, Myrna Kragness Mayor cc: Councilmembers City Manager Michael I McCauley -� 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer MAR 1 g 10 AL TERNATIVE SOLUTIONS 4635 Nichols Rd. 5637 Brooklyn Boulevard Eagan, TIN 5.3122 Suite 200 _ 5780 Lincoln Orive O rooklyn Center, MN 55429 � Edina, TIN 55 -136 (612) 533 -7272 (612) 93 5-8711 FXX (612) 533 -3183 FAMILY CONFLICT RESOLUTION CENTER FLY (612) 533 -3183 Mayor Myrna Kragness March 7. 1996 Dear Myrna. Enclosed is an assignment list in which members of the Brooklyn Center Prayer Breakfast Committee will be providing invocation at the council meetings. If you have any questions. please give us a call. Thanks for giving us the opportunity to participate in this way. Sincerely, Dean A. Nyquist L c, Sharon Knutson "Peace is not the absence of conflict in life but the ability to cope with it" - Bits and Z &ces - t MAR 181996 DATE INVOCATOR 2/26/96 Dwight Gunberg 3/11/96 Al Johnson 3/25/96 Dean Nyquist 4/08/96 Sharon Vandenbos 4/22/96 Ulysses Boyd 5/13/96 Robert Weiss 5/20/96 David Peterson 6/10/96 Ernee McArthur 6/24/96 Doug Darnell 7/08/96 Steve Loopstra 7/22/96 Dwight Gunber g g 8/12/96 Al Johnson 8/26/96 Dean Nyquist 9/09/96 Sharon Vandenbos 9/23/96 Ulysses Boyd 10/14/96 Robert Weiss 10/28/96 David Peterson 11/11/96 Ernee McArthur 11/25/96 Doug Darnell 12/09/96 Steve Loopstra NOTE Blaine Fluth. Dean Nyquist, Jim McClosky, and Helen Jacobson will be alternates to fill in when necessary. 3 City of Brooklyn Center A great place to start. A great place to stay. To: Mayor Kragness and Council Members Carmody, Hilstrom, and Mann From: Michael J. McCauley City Manager i Date: February 23, 1996 Re: Training Policy Under the current policy for training and travel, council training and travel require the City Manager's approval under most circumstances. This is unsatisfactory for two reasons, the first is that there is no guidance for approving or disapproving and secondly it is backwards for the manager to do anything other than insure that policies are followed when dealing with council training. I would propose the following outline for a new policy governing council training and travel: e 1. Council travel and training would be authorized as set forth in the policy and the budget. 2. The olicy would provide ide on an p p annual basis: national conference(s) for the Mayor national conference(s) for each council member each year or 2 would be eligible in even years and the other two in odd years percenta a a - a P .. g of the training bud would be allocated for each council member and the mayor for in -state training opportunities - a council member could trade years with another member, or allow another member to use that member's national training if that member would find themselves unable to use it 3. The policy would allow training to be undertaken only at approved opportunities which would include: • - League of Minnesota Cities - National League of Cities - National Mavor's (this isn't the correct title) 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer - Government Training Service (Minnesota) • - define some additional sponsors or types that would be similar to the above 4. The Manager would make arrangements for and approve council training opportunities pursuant to the policy provided the training was for an opportunity specified in the policy or would qualify under the definition of allowable training and the existence of sufficient budgeted funds to cover the cost. If sufficient funds are not available, then partial reimbursement shall be authorized to the extent funds are available. (This would need some refinement dealing with unused allocations.) 5. On travel unrelated to training, would ould rovide reimburse expenses of g, reimbursement for ex policy P p mileage, parking and meals incidental to attending meetings within the metropolitan area related to council, other governmental bodies (such as Metropolitan Council, legislature, North Metro Mayors etc.) and groups to which the council member is a liaison. The 1996 budget contains $3,000 for council training opportunities. This translates into $600 per member. This would be insufficient for the policy outlined above. In our discussion at the work session, I would like to explore the interest in training and the allocation that you would feel appropriate for 1996 and the direction for 1997 and a policy revision. • MEMORANDUM TO: Mayor Kragness Councilmember Mann Councilmember Hilstrom Councilmember Carmody FROM: Mike McCauley, City Manager DATE: February 22, 1996 SUBJECT: Assessment Policy for Storm Drainage The City Council recently adopted a special assessment policy applying to storm drainage. Prior to the projects in 1995, the City did not assess for storm drainage projects. The current policy provides that 37 % of the construction cost be assessed to the property owner for storm drainage improvements. In looking at the application of this policy, there are wide variations in the cost being assessed to property owners for different projects. This reflects differences in elevation and enhanced cost of installing storm drainage pipes. We have seen projects ranging from $625 on the low end of the assessments to assessments approaching $1,845, for some of the projects being proposed for this year. Even looking at the 1996 projects, we are finding ranges between $900- • $1,800 plus dollars for assessments. This is in contrast to the street reconstruction policy, upon which the storm water policy was based which results in a fairly uniform cost throughout the City for street reconstructions both among neighborhoods and from year to year. In order to go forward with needed storm drainage projects, I feel that greater consistency between neighborhoods 'and the charges for storm drainage facilities as well as consistency between years is and would be useful in ensuring that we can go forward with these needed improvements. Since the storm drainage fund is run as an enterprise fund and does impose service charges to customers, it is possible to equalize out the differences between individual streets by the charges placed upon the entire City for this storm drainage construction. The question for the Council is whether you would entertain a revising to the policy to create a flat rate of perhaps $750 or so for storm drainage improvements that could be applied in all projects. This would result in a consistency of charges within neighborhoods and across the City. The financial implications of reducing the amount of assessments on more expensive projects would likely be well under $100,000 for a given construction season. If the Council would entertain revisiting the special assessment policy, we would then conduct an analysis for you of the financial implications and the funding sources that would need to be used and their implications. This consistency between blocks and projects and years would facilitate this needed upgrading and improvement without becoming embroiled in explaining to one person that their assessment is $900, their friends' is $600, and the person two or three blocks over has an $1,800 assessment. I would appreciate the Council's willingness to consider reviewing this policy in the context of i a more uniform assessment. METROPOLITAN AIRPORTS COMMISSION 2t� °ti5 s9 "r° Minneapolis -Saint Paul International Airport z t 6040 - 28th Avenue South • Minneapolis, MN 55450 -2799 . m o Phone (612) 726 -8100 • Fax (612) 726 -5296 At 1 t N O r ° F O Q�t G er 4 iRPOR y March 4, 1996 Brad Hoffman, Director of Community Development City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55429 re: Formation of the Crystal Airport Safety Committee Dear Ms Mann, During 1995 discussions of the Long Term Comprehensive Plan (LTCP) for the Crystal Airport, safety concerns were raised regarding obstructions, operational incursions, wildlife, and overrun areas. More often than not, our efforts to eliminate or mitigate • safety issues have a direct impact on the surrounding communities. For example, the approach slope is an imaginary surface extending from the end of the runway, above which penetrations are considered obstructions to air navigation. The inclination of the approach slope can have an impact on the allowable height of structures and trees in the surrounding communities. Because of our mutual concern and interest in these safety issues, and to foster cooperation, MAC staff has been directed to establish a safety committee with representatives of our tenants and the surrounding communities. The purpose of the committee would be: 1) Bring to MAC's attention concerns regarding safety at the airport; 2) Discuss with MAC staff how best to resolve safety problems; 3) Act as a general advisory body to MAC staff, providing guidance and support to efforts to provide the safest airport environment possible. At the direction of our Commission, the committee will be chaired by Commissioner Hitesman and consist of one member from the MAC staff, two tenants of the airport, and one representative from each of the adjacent communities. It is intended that this be a "stand alone" committee versus a subcommittee of another group. • The Metropolitan Airports Commission is an affirmative action employer. Reliever Airports: AIRLAKE - ANOKA COUNTY/BLAINE - CRYSTAL • FLYING CLOUD - LAKE EL.MO • SAINT PAUL DOWNTOWN Crystal Safety Committee March 4, 1996 page 2 As one of your City's liaisons to the airport through the Tri- Cities Commission, I ask that you and the other community representatives from Crystal (copied below) help coordinate the appointment of a City representative to this safety committee. Please have the name of your representative forwarded to: MAC do Addie Smith 6040 28th Avenue South Minneapolis, MN 55450 Our first meeting will be held March 19, 1996, at 7:00 pm in the Manager's Office at the Crystal Airport. A meeting notice and agenda will be mailed directly to the representative. If you have any questions, please feel free to call me at 726 -8135. Sincerely, Gary E. chmidt Manager of Reliever Airports cc: Kristen Mann, City Council Charles Nichols