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HomeMy WebLinkAbout1995 12-11 CCP Regular Session 0 CITY COUNCIL AGENDA CITY OF BROOKLYN CENTER DECEMBER 11, 1995 7 p.m. 1. Call to Order r 2. Roll Call 3. Opening Ceremonies 4. Council Report 5. Approval of Agenda and Consent Agenda -The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. a. Approval of Minutes - Councilmembers not present at meetings will be recorded as abstaining from the vote on the minutes. 1. November 6, 1995 - Special Work Session sE` 2. November 13, 1995 - Regular Session 3. November 18, 1995 - Special Session 4. November 27, 1995 - Regular Session b. Amended 1996 City Council Meeting Schedule C. Resolution Appointing Michael J. McCauley to the Executive Committee of the Five Cities Senior Transportation Project d. Resolution Appointing Michael J. McCauley to the Board of Directors of Hennepin Recycling Group e. Resolution Appointing Michael J. McCauley as Director to the Board of Directors of LOGIS £ Resolution Requesting Transfer of Title for One Parcel of Tax - Forfeited Land on Appraisal List 901 -NC to the City of Brooklyn Center for Park Purposes g. Resolution Accepting Quotations and Authorizing Services for 1995 Annual Sanitary Sewer Television Inspection Program, Improvement Project No. 1995 - 19 r' � CITY COUNCIL AGENDA -2- December 11, 1995 h. Resolution Accepting Work Performed and Approving Final Payment, Improvement Project No. 1995 -16, Contract 1995 -H, Bryant Avenue Sanitary Sewer Extension i. Ordinance Amending Ordinance No. 94 -01 Regarding Chapter 35 of the City Ordinances Concerning the Zoning Classification of Certain Land -This is a housekeeping item and addresses a typographical error in the legal description contained in Ordinance No. 94 -01. j. Consideration of 1996 Liquor Licenses k. Resolution Amending the 1995 General Fund Budget to Provide for Certain Expenditures 1. Final Plat Approval - OVERPECK ADDITION -This plat received preliminary Council approval on August 18, 1995. m. Final Plat Approval - CARL SWING ADDITION -This plat received preliminary Council approval on May 22, 1995. n. Licenses 6. Open Forum 7. Council Consideration Items a. Resolution Approving Housing Goals Agreement Under the Metropolitan Livable Communities Act b. Planning Commission Application No. 95013 submitted by Roland Morgan. Request for a Special Use Permit to operate a home barber shop at 6115 Aldrich Avenue North. The Planning Commission recommended approval of this application at its November 30, 1995 meeting. C. Discussion Regarding Review of the Requests for Qualifications (RFQ) for Comprehensive Plan Update d. Staff Report Re: Request for Proposals for Professional Services, `Shingle Creek Regional Pond e. Proposed 1996 Park Capital Improvement Program L Staff Report Assessment Stabilization Program Items Removed from the Consent Agenda s f , T t CITY COUNCIL AGENDA. -3- December 11, 1995 8. Adjournment EDA AGENDA CITY OF BROOKLYN CENTER DECEMBER 11, 1995 (following adjournment of City Council meeting) 1. Call to Order 2. Roll Call 3. Approval of Agenda and Consent Agenda -The following items are considered to be routine by the Economic Development Authority and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner so requests, in which event the item will be removed from the consent agenda and considered at the end of Commission Consideration Items. a. Approval of Minutes: Commissioners not present at meetings will be recorded as abstaining from the vote on the minutes. 1. October 23, 1995 - Regular Session b. Resolution Approving Plans and Specifications and Authorizing Advertisement for Bids for EDA Asbestos Abatement Project at 6550 West River Road (Premier Mechanical Building) c. Resolution Approving Preliminary Development Agreement by and Between the Brooklyn Center Economic Development Authority and Dave Nelson 4. Commission Consideration Items a. Heritage Center Report 5. Adjournment k ti s Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING THE RESIGNATION OF COUNCILMEMBER BARB KALLIGHER WHEREAS, on December 11, 1995, the Brooklyn Center City Council received the written resignation of Councilmember Barb Kalligher, said resignation to be effective December 15, 1995; and WHEREAS, Minnesota Statutes, Section 351.01 provides that such resignations shall be recognized by resolution of the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the resignation of Councilmember Barb Kalligher, to be effective December 15, 1995, is hereby accepted by the City Council. BE IT FURTHER RESOLVED that the City Council expresses its grateful appreciation for the dedicated public service of Councilmember Barb Kalligher. Date Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 3 Council Meeting Date December 11, 1995 City of Brooklyn Center Agenda Item Number • Request For Council Consideration Item Description: City Council Minutes November 6, 1995 - Special Work Session (7 p.m.) November 13, 1995 - Regular Session November 18, 1995 - Special Session November 27, 1995 - Regular Session Department Approval: 4 Z& /, z;, � k Deputy Ci Clerk Manager's Review /Recommendation: No comments to supplement this report Comments below /attached Recommended City Council Action: • Summary Explanation: (supporting documentation attached Yes ) November 6, 1995 - Special Work Session (7 p.m.) Barb Kalligher was absent from the meeting and the minutes will reflect her abstention from the vote on these minutes. November 13, 1995 - Regular Session Barb Kalligher was absent from the meeting and the minutes will reflect her abstention from the vote on these minutes. November 18, 1995 - Special Session Barb Kalligher was absent from the meeting and the minutes will reflect her abstention from the vote on these minutes. November 27, 1995 - Regular Session Barb Kalligher was absent from the meeting and the minutes will reflect her abstention from the vote on these minutes. • MIi1U'IES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA SPECIAL WORK SESSION NOVEMBER 6, 1995 CITY HALL COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in special work session and was called to order by Mayor Myrna Kragness at 7:53 p.m- ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, and Kristen Mann. Also present were Interim City Manager Cam Andre, and Director of Finance Charlie Hansen. Councilmember Barb Kalligher was absent. 1996 BUDGET PROCESS The Finance Director noted at the September budget work session several issues were left open. He stated decisions to cut specific dollar amounts from certain departments had been made but the Council has not decided on specific items to be cut. He suggested the Council • may wish to take those issues up at this meeting. He added the Council has the option to make any other changes they would like to the 1996 budget with the exception of increasing the property tax levy. He noted changes can be made up until adoption of the budget in December. Councilmember Mann stated she would like the Truth in Taxation hearing be part of her decision rocess with regard to the Contractual Services /Social P g S /So al Service funds. She added if the rest of the Council would like to discuss this issue this evening that would be fine also. Mayor Kragness noted she had received several phone calls regarding cutting these funds completely for some services. She inquired if it may be better to split the funds among the services than to cut some of them completely. She added it would make it more fair. Councilmember Carmody pointed out for there are joint powers agreements for three of the programs. She explained when she was on the Human Rights and Resources Commission the Commission would go through a process of ranking the programs which were requesting funding. The Commission would then make a recommendation to the Council and the Council would basically ignore it. Councilmember Hilstrom added that frequently the staff recommendation is different than the Commissions recommendation. Councilmember Carmody asked why the City is funding two youth diversion programs. She didn't quite understand the difference between the INVTIE Inc. and Peacemaker. 11 -6 -95 -1- Councilmember Hilstrom added $5,000 is given to North Hennepin Mediation and one of their primary objectives is also youth diversion. There was some discussion as to whether North Hennepin Mediation deals primarily with youth diversion programs. The Director of Finance stated his understanding is that EN'= Inc. hires a worker that goes into the community and interacts with the kids. He stated his understanding of Peacemaker is that it is more of a mediation type program. Councilmember Hilstrom pointed out that in addition to funding INVITE Inc. the participants in INVITE Inc. also swim at the Community Center for free. Mayor Kragness asked if staff knows what the participation is in that part of the program. The Director of Finance stated he did not have that information. Councilmember Mann stated she would like to receive a copy of the information that is submitted by each of the human service program providers when requesting funding. Councilmember Carmody stated a frustration that she had while on the Human Rights and Resources Commission was that Peacemaker could never provide information on the success rate of their program. She noted that youth diversion is important but she would like to see information that shows the program is successful. Councilmember Carmody asked if the Council chose to fund those three programs that have joint powers agreements would there still be money left to fund North Hennepin Human Services Council, CEAP and INVITE Inc. The Director of Finance stated there would not be enough left to fund INVITE Inc. Councilmember Carmody asked if INVITB Inc. is an all or nothing proposition. The Director of Finance stated IN= Inc. would have to be approached on that issue. He noted there would be approximately $6,315 after fully funding Project Peace, fully funding Northwest Hennepin Human Services Council, fully funding CEAP and funding the Five Cities Transportation Program through April 30, 1996. Councilmember Hilstrom asked if the City has the money to fund the assessment stabilization program. She noted the City is proposing improvements to one of the poorest areas of the community and added this program is, in a way, also a human service program. The Director of Finance stated the assessment stabilization program has been funded for the past two years out of the Municipal State Aid (MSA) construction fund. He stated that is not something he would like to divert over to this type of program. Councilmember Hilstrom stated she felt the stabilization of the streets and sewers is much more important to this community than some of these programs and that is one area the City will need to have money to put into. The Director of Finance noted that one of his concerns with the assessment stabilization program is that it is draining funds from the MSA fund. He added even with it scaled back the City will not be able to continue for more than a few years using the MSA fund to pay for this. He stated he has recommended at the staff level levying a property tax for this just as we levy for the portion that we know the City has to pay out of the property tax. Councilmember Mann inquired if there are enough funds available to fund the 1996 projects. The Director of Finance stated he was not certain but he would look into that question. Councilmember Mann stated she would have to take into consideration the availability of funds for the assessment stabilization program for 1996 . 11 -6 -95 _�_ i before making any decision on the human services programs. • The Council proceeded to review the data processing a budget. The Director of Finance stated what he is proposing two items: that the Council P P g approve $67,55; and that the Council approve a listing of permitted capital outlay items. He explained the staff could look at pricing and technology after the first of the year when we are ready to buy things and proceed down this list as far as we are able to get before the money runs out. He added it is difficult to predict what the pricing is going to be in February. Councilmember Mann inquired what the miscellaneous software items covered. The Director of Finance stated this line item gives staff the flexibility to upgrade our software without running back to the City Council for every $140 item. Councilmember Mann questioned the portable computer for the MIS Coordinator. The Director of Finance stated the main purpose is to allow the MIS Coordinator a faster way of diagnosing problems with the desk top PC's. He explained the fastest way to determine if a problem is PC based or network based is to unplug the PC and plug something else in. He noted this is rather cumbersome if you have to move another desk top PC into an office to do this but a portable can be plugged in very quickly and the MIS Coordinator could determine very quickly whether it was the PC or the network that was the problem. He noted the portable would also have a number of other uses. He added this would improve the MIS Coordinator's productivity. He explained the other proposed uses for the portable make it more expensive than the portable proposed for the Police department. Councilmember Mann questioned the Recreation League Scheduling software. She noted she had spoken with the Recreation Director and he had indicated there is already software in place and he wasn't aware that they were looking at league scheduling software. She asked if this software is something the Recreation division must truly have. The Director of Finance stated the request came from the Recreation division and he was under the impression this software would do something different than the software they already have. Councilmember Mann referred to the justification prepared for this item but noted the justification does not say this software will do more than our existing software. She asked if staff would give her more information on this software. The Director of Finance stated he would get more information on this item. Councilmember Hilstrom asked if the capital outlay listing which the Director of Finance provided is listed in priority order. The Director of Finance stated the list is pretty much in his priority order but when it came time to actually purchase the equipment he would want the Data Processing Committee to review the list and make recommendations. He stated if the Council would like to change the priority listing or make some specific direction on the priorities that would be fine. Councilmember Mann stated she felt the priority listing was fairly accurate but she would be concerned if items 14 and 11 were to move up on the listing. The Director of Finance stated if that is the Council's direction he would convey that to the Data Processing Committee before any decisions were made. Councilmember 11 -6-95 _;_ Mann stated she wants to Police department to have up to date equipment but she did not believe it made sense to spend money on ergonomically correct work stations and then ask • the officers to work on a portable in their squad car. She added if their space needs are met in this next year it would make more sense to get them a desk top PC at a little less money. Councilmember Hilstrom asked if the $67,555 would cover the 10 additional PC's that were requested. The Director of Finance stated his concern in limiting this budget to $67,555 is there may be equipment that breaks down and there wouldn't be replacement for it He stated he believed if 18 PC's were purchased we would be far enough ahead so that we would be able to handle any breakdowns and we would be getting the ones that are a maintenance problem out of our inventory faster. He added it would still take some purchases in 1997 before we would be getting rid of the entire group that he views as being a problem. The Director of Finance stated he feels that items one through six are definitely in priority order and items seven through eleven could possibly be traded back and forth for priority levels. Councilmember Hilstrom asked if the number of PC's to be replaced be should be raised to 20 or 22 versus 18. The Director of Finance stated all the PC's would aot fail at once and if we purchase the 18 standard PC's there will be enough new ones coming in so we can handle any failures. The Director of Finance stated that a number of items purchased in 1995 came in under budget so there is some money left over in 1995. He noted there are some printers that have been worked quite hard and replacements were requested in the 1996 budget. He • stated he would like to propose that the left over money in the 1995 data processing budget be authorized for the purchase of printers in 1995. He added this would take care of the printer need before we begin 1996 and then printers would not have to be purchased in 1996. He added if the Council does not approve this suggestion then he would have to reprioritize the list and put some printers back into the list for 1996. He stated there is approximately $12,000 left over and each year we budget money for emergency replacement of equipment which totals $4,000. He added this would be enough to replace all the old printers that are in the inventory. Councilmember Hilstrom asked if staff had any estimates as to what would be left over at the end of 1995 to be put into the fund balance. The Director of Finance stated it is hard to predict what the year end fund balance would be because a number of factors affect this but they do not occur until year end. He stated he did not believe it would be as large as 1994's surplus. He stated it could be anywhere from $100,000 to $300,000 for 1995. Mayor Kragness stated she had spoke with the Recreation Director regarding the 25C increase in admissions and he didn't.seem too clear on this increase. The Director of Finance stated the Public Services Director has spoken with the Recreation Director about this and the recommendation is to increase admission fees by 25C. Councilmember Hilstrom asked at what point will it be determined if this increase will be enough considering the figures on who is using the pool. The Director of Finance stated he does not recall when 11 -6 -95 -4- f the last study of the community center fees was completed. He noted in the past few years some members of the City Council have been opposed to increases in the community center fees so there was not a lot of time spent studying the issue. He added if the Council is now interested in a full scale study of this issue then the staff will undertake one. Councilmember Hilstrom asked if it is possible to prepare a report based on the information that is collected at the time of registration and membership purchases instead of launching a full scale study. The Director of Finance responded affirmatively. He added from past experience in other cities it is not uncommon for half or more of the users of a recreation program come from outside the sponsoring community. Councilmember Carmody stated she would prefer it if staff could finish the Heritage Center and Liquor Store studies before they start on another project. The Council agreed and stated it would be good to have the information on the Community Center before the budget process starts for the 1997 budget. Mayor Kragness stated she would also like information on the cost of family memberships and if the fee is the same for residents and nonresidents. She suggested asking the Lions Club and Rotary Club if they would sponsor some low income families for memberships. It was agreed to increase the admission fees by 25c. Councilmember Carmody asked if it was necessary to cut $3,900 from the Street Department or does the Council want to hold that until after the public hearings. The Director of Finance stated the Council could deal with that issue tonight or put it on hold. He noted • the Public Services Director has indicated that in view of the fact that the City is going ahead with the reconstruction program she could cut back a little bit on the sealcoating program and the 53,900 could be cut out of streets contractual services. Councilmember Hilstrom asked what the implication of cutting the sealcoating program would be on the streets. The Director of Finance stated the City spends in excess of $100,000 on sealcoating so it would be a small cut in sealcoating. He stated he is not sure how many streets/blocks that would translate into. Councilmember Hilstrom stated she would rather not see the cut made to the street maintenance. Councilmember Mann stated she would have to concur with Councilmember Hilstrom and added she has a concern with the tire balancer. She asked if City staff is trained on how to use the balancer or are we going to have to take on new staff, and in addition to the staff the benefits etc. The Director of Finance stated that he was fairly confident that the existing staff could quickly learn how to balance the tires. He noted it is a question of efficient use of the mechanics time. He explained if they have a car in the shop that they are doing a tune -up on, the tires could be balanced in a matter of a few minutes. Whereas, if the car has to be taken out to have the tires balanced someone has to actually take the car and wait their turn. Councilmember Mann stated that reasoning makes sense as long as in the 1997 budget there won't be a request for the position of tire balancer. The Director of Finance stated there would not be a request for additional personnel in 1997. Councilmember Hilstrom inquired if staff could ask the Public Services Director if there is 11 -6 -95 -5- s another area, other than the sealcoating budget, that can be cut. She added cutting the sealcoatin0 budget is not an option for her. The Director of Finance suggested putting the • $3,900 cut on hold until the next meeting. Councilmember Mann requested the Street department prepare other options for the budget cut. The Director of Finance asked if before they move through the budget they could give him some direction with regard to the printers. It was agreed that the funds left over in the data processing budget should be used for the purchase of printers in 1995. The Director of Finance stated he would prepare a resolution for the next council meeting authorizing the expenditure and there will be backup material which will explain where those printers are needed and what staff proposes to buy. The Director of Finance stated the next areas to review would be the HRA and the EDA and noted there is a minor change that is precipitated by new information from the State of Minnesota on homestead credits. He added in this case the homestead credits are going down by $79. He explained there was a small contingency account built into the EDA and the best way to balance out their budget is to take it from the contingency account. Councilmember Mann inquired what the contingency account balance for the EDA is at this time. The Director of Finance stated it is $7,981. Councilmember Mann asked if typically the balance is carried over. The Director of Finance explained there are two ways that cities handle contingencies. He noted some cities create a separate contingency fund and if there is money that is appropriated to that contingency fund for that year and it is not spent it carriers over to the next year. The other approach is to not have a separate fund • but have it operate in the general fund and money is appropriated each year in the general fund for the contingency account. He noted if it is not spent during the year it becomes part of the general fund balance. He stated the second method is the one that Brookly Center has always followed. Councilmember Mann asked if 7 $ 000 is about average e for each Y ear. The Director of Finance stated he does not recall what has been in the account in past years but it is probably fairly typical. The Director of Finance noted potentially the City does have about $10,000 of additional revenue in the general fund compared to what the figures showed in September. He explained that part of it is the estimate the State gave for the homestead credit went up slightly, by about $700, and then the tax levy that is required for the special assessment bonds that were sold is less than what had been budgeted. He noted between those two there is potentially $10,000 more that the Council could spend. Mayor Kragness asked if the $10,000 could be put back p b into human services. The Director of Finance stated that could be done or as Councilmember Mann suggested the Council could cut the tax levy by that. Mayor Kragness stated she would like to see it put back into human services. Councilmember Hilstrom requested a report on the grant stabili zation program and noted that she felt the streets and sewers are critical. She also asked how much money the City was planning to spend in 1996 on parks. The Director of Finance stated Engineering is working on that and noted they are talking about two to four playgrounds, a couple would • 11 -6 -95 -6- be minimal work and then one or two might be the more extensive work. He added they also have discussed resurfacing of one or two tennis courts. He stated he believed the report would be brought to the Council sometime in November. Councilmember Hilstrom asked when the enterprise funds would be discussed because it is an issue that has been talked about at a couple of work sessions. The Council agreed to discuss this issue at the November 20, 1995, work session. Councilmember Carmody asked to discuss the facility rental charges. Councilmember Mann stated this item should not have been brought to the Council at this time because the steering committee will be reviewing this issue at their November 17, 1995, meeting. The steering committee would like to have the opportunity to discuss the issue before it is brought to the Council. A discussion then ensued regarding whether the committee will ask the City to pay these fees or not and what the original intent of the committee was. ADJOURNMENT There was a motion by Councilmember Mann and seconded by Councilmember Hilstrom to adjourn the meeting. The motion passed unanimously. The meeting adjourned at 9:04 p.m. Deputy City Clerk Mayor 11 -6-95 -7- MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY ® OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION NOVEMBER 13, 1995 CITY HALL CALL TO ORDER The Brooklyn Center City Council met in regular session and was called to order by Mayor Myrna Kragness at 7:01 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, and Kristen Mann. Also present were Interim City Manger Cam Andre, Director of Public Services Diane Spector, City Attorney Charlie LeFevere, Director of Finance Charlie Hansen, Community Development Director Brad Hoffman, Community Development Specialist Tom Bublitz, and Council Secretary Connie Beckman. Councilmember Barbara Kalligher was absent and excused. OPENING CEREMONIES . A moment of silence was observed in place of the invocation. COUNCIL REPORT Councilmember Kristen Mann talked about the following items and /or events: • Discover the Center was acknowledged as being a success and would not have been possible if not for the volunteer help that was given. • Tuesday, November 14, 1995, will be the final Rally Night. Fuad Reveiz, kicker for the Vikings will be present to sign autographs. • On November 5, 1995, Council Special Work Session on selection of prospective/ City Manager candidates. APPROVAL OF AGENDA AND AGENDA CONSENT A G A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to approve the November 13, 1995, agenda with the following changes passed unanimously: removal of Items 5(a)l, 3, 4, b, 8, 5(b), 5(c), 5(d), 5(e), 5(f), 5(g), 5(h), 5(I), 50), 5(k), 5(1) from the consent agenda; addition of Item 8(h) Discussion of Contract for City Manager, and 8(1) Items Removed from the Consent Agenda. 11/13/95 -1- APPROVAL OF MINUTES A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to approve • minutes of the following meetings passed unanimously: August 28, 1995 - Regular Session; October 28, 1995- Special Work Session; November 2, 1995 - Special Work Session. RESOLUTIONS RESOLUTION NO. 95 -239 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE CITY MANAGER TO WRITE -OFF UNCOLLECTIBLE CHECKS The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. RESOLUTION NO. 95 -240 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE CITY MANAGER TO WRITE -OFF UNCOLLECTIBLE ACCOUNTS RECEIVABLE The motion for the adoption of the foregoing resolution was duly seconded by member Debra • Hilstrom and passed unanimously. RESOLUTION NO. 95 -241 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION ESTABLISHING DESIGNATION OF MUNICIPAL STATE AID STREETS (JOHN MARTIN DRIVE FROM SHINGLE CREEK PARKWAY TO T.H. 100 AND SUMMIT DRIVE FROM SHINGLE CREEK PARKWAY TO T.H. 100) The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. RESOLUTION NO. 95 -242 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION REVOKING MUNICIPAL STATE AID STREET (62ND AVENUE FROM DUPONT AVENUE NORTH TO 0.33 MILES EAST OF DUPONT AVENUE NORTH) The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. 11/13/95 -2- LICENSES A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to approve the following list of licenses passed unanimously: CHRISTMAS TREE SALES LOT Builders Square 3600 63rd Ave. N. Malmborg's Inc. 5120 N. Lilac Dr. PQT Company 5040 Brooklyn Blvd. PQT Company 5801 Xerxes Ave. N. MECHANICAL SYSTEMS Erickson Plumbing, HTG /Cooling 9212 Isand St. NE RENTAL DWELLING Initial: Paul & Sandra Henkel 3012 & 3018 51st Ave. N. Lutheran Social Service of MN 3612 55th Ave. N. Lutheran Social Service of MN 6018 Admiral Pl. Todd R. Grabow 7202 Girard Ave. N. Humboldt Properties 6737 -6743 Humboldt Ave. N. Morning Sun Investments 1519 Humboldt Place Michael A. Haugstad 7201 Major Ave. N. Renewal: Patti R. Zoerb 5900 Camden Ave. N. Melvin & Mildred Jampsa 5619 Hillsview Rd. Swanson Investments 7240 W. River Road TAXICAB Judith Marion Rankka 8477 Regent Ave. N. OPEN FORUM Bob Peppe, a resident at 6713 Toledo Avenue North, offered a summary report on Discover the Center. He expressed gratitude to members of Council who participated and supported various events sponsored in conjunction with Discover the Center: bingo cards; friendship games; tug of war; Rally nights (average of 100 people in attendance each night). Mayor Kragness acknowledged the excellent job done by those who helped with efforts around Discover the Center. • 11/13/95 -3- PUBLIC HEARING PUBLIC HEARING REGARDING SPECIAL ASSESSMENT FOR NUISANCE ABATEMENT AT 4746 LAKEVIEW AVENUE A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to open the public hearing at 7:10 p.m. passed unanimously. No public input was offered. A motion by Councilmember Carmody and seconded by Councilmember Mann to close the public hearing at 7 :11 p.m. passed unanimously. RESOLUTION NO. 95 -243 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION CERTIFYING SPECIAL ASSESSMENT FOR NUISANCE ABATEMENT TO THE HENNEPIN COUNTY TAX ROLLS AT 4746 LAKEVIEW AVENUE The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. COUNCIL CONSIDERATION ITEMS RESOLUTION ELECTING TO PARTICIPATE IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT The Community Development Specialist presented information to Council regarding the Metropolitan Livable Communities Act and indicated two representatives from the Met Council were available to address any questions. The primary goal of the Act is to provide a mechanism for each community to address the issue of affordable housing. The Community Development Specialist indicated the price of a house considered affordable to a family of four under the Act is $115,000 which represents a price affordable to the four person family earning 80% of the area median income. The rental price of housing affordable to a family of four is $638.00 /month which represents 50% of the area median income. Currently, the rental index is 46 %, but there is a desire on the part of City staff to see the rental index raised to 84 %. To participate in the Local Housing Incentives Account Program, the Council must pass a resolution of intent to participate and develop an implementation plan by June 1996. The Community Development Specialist said the financial incentives under the Act include the following: Tax Base Revitalization Account; Livable Communities Demonstration Program; and Local Housing Incentives Account. He indicated the only fund the City would be eligible for is the Livable Communities Demonstration Program focusing on rehabilitation of areas throughout the City. 11/13/95 -4- • The Community Development Specialist indicated that potential funding may be available to Brooklyn Center as part of the CO -OP Northwest Cities should it decide to participate in the • program. The Community Development Specialist indicated the Housing Commission reviewed the program at its October 1995 meeting expressing some concerns but recommending participation as contained in Housing Commission Resolution No. 95 -1. Councilmember Mann questioned the Community Development Specialist regarding the pros and cons of raising affordable housing to 84 % as well as participation in the program. The Community Development Specialist indicated a higher index would provide more opportunities and /or flexibility for blighted properties to be removed and still remain within program guidelines. He indicated there really was no downside to participation in the program, but that the program had a funding gap with regard to housing rehabilitation. Councilmember Mann expressed concern about limitations when revising the City's Comprehensive Plan and indicated potential for an additional level of bureaucracy being in place to prohibit Council from realizing successful goals on behalf of the City. The Community Development Specialist stated he saw no detriments in the City signing up for the program. Councilmember Carmody felt goals are close to benchmarks presented and didn't foresee anything hindering the City's completion of these goals. Councilmember Hilstrom questioned possible withdrawal from the program and the Met Council • representative stated the program is renewed annually so the City could withdraw after each year. RESOLUTION NO. 95 -244 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION ELECTING TO PARTICIPATE IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed as follows: Mayor Kragness, Councilmembers Carmody and Hilstrom (yes); Councilmember Mann (no). RESOLUTION APPOINTING AUDITORS FOR THE YEAR ENDED DECEMBER 31 1995 The Director of Finance recommended Deloitte & Touche for the auditing services. Councilmember Mann expressed concern about continued use of the firm, asked why Council had not been approached earlier, and inquired about the increase of the service fee. • 11/13/95 -5- The Director of Finance responded that the increase was 2.5 percent from last year, and that he was not aware Council desired a change. He recommended that Council consider retaining the • firm for the remainder of the audit year given transition difficulties at the end of an audit year. Councilmember Carmody agreed with Councilmember Mann and requested the Director of Finance to submit his recommendation earlier next year. RESOLUTION NO. 95 -245 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION APPOINTING AUDITORS FOR THE YEAR ENDED DECEMBER 31, 1995 The motion for the adoption of the foregoing resolution was duly seconded by member Kristen Mann and passed unanimously. STAFF REPORT RE: IMPROVEMENT PROJECT NOS. 1996 -01 02 AND 03 ORCHARD LANE EAST STREET STORM DRAINAGE AND UTILITY IMPROVEMENTS The Director of Public Services provided Council with update information regarding a resolution passed by Council on August 14, 1995, directing staff to prepare a preliminary feasibility report regarding the proposed Orchard Lane East street and utility improvements, to conduct a preliminary informational meeting for the neighborhood, and to discuss proposed changes to facilities at Orchard Lane Park with the Park and Recreation Commission. Updates included information regarding infrastructure needs, a summary of the neighborhood information meeting, • improvements to Orchard Lane Park, and coordinating of a "neighborhood" improvement approach. Councilmember Mann was concerned about assessment costs to residents for sanitary improvements. The Director of Public Services explained replacement of utility service from the main to each resident's property line would be covered by the City. If the resident chose to replace the service from the property line to the home, that would be the resident's responsibility and cost. A motion by Councilmember Mann and seconded by Councilmember Carmody to authorize staff to develop a preliminary design for and more detailed information regarding the proposed improvements, present this information to the neighborhood at a neighborhood meeting, and bring this information to the Council for further consideration of an improvement project in this area passed unanimously. RESOLUTION AMENDING THE 1996 GENERAL FUND BUDGET AND THE CENTRAL GARAGE BUDGET AND AUTHORIZING THE PURCHASE OF FIVE (5) SQUAD CARS The Interim City Manager proposed the purchase of five squad cars for the police department. The bid price of each squad car is $18,897 versus $18,820--the appropriation amount approved In the 1996 central garage budget. The total budget amount difference is $835 more than was budgeted. The Interim City Manager clarified the total purchase price of the five squad cars is 11/13/95 -6- • 6 a "very good price" and recommended purchase be made with the $835 being taken out of the • contingency fund. RESOLUTION NO. 95 -246 Member Debra Hilstrom introduced the following resolution and moved its adoption: RESOLUTION AMENDING THE 1996 GENERAL FUND BUDGET AND THE CENTRAL GARAGE BUDGET AND AUTHORIZING THE PURCHASE OF FIVE (5) SQUAD CARS The motion for the adoption of the foregoing resolution was duly seconded by member Kristen Mann and passed unanimously. DISCUSSION REGARDING COMPREHENSIVE PLAN UPDATE /REQUEST FOR PROPOSAL The Community Development Director talked about monies in the amount of $40,000 which were set aside in the 1995 budget for updating the City's Comprehensive Plan. Updating of the plan is mandated by statute and must be completed by December 31, 1996. The zoning ordinance must be in compliance with the Comprehensive Plan. A request for qualifications would also incorporate Brooklyn Boulevard into the Comprehensive Plan. A motion b Councilmember Mann and seconded b Councilmember Hilstrom to approve the Y PP Y draft request for qualifications passed unanimously. • CONSIDERATION OF LABOR AGREEMENTS WITH TEAMSTERS CONTRACTS FOR DEPARTMENT HEADS /SUPERVISORS AND CONFIDENTIAL EMPLOYEES WITH THE CITY OF BROOKLYN CENTER The Interim City Manager and Pamela R. Galanter, of Frank Madden's office informed Council that an agreement had been reached with the Teamster for Department Heads /Supervisors and Confidential employees for 1996 -1997. Councilmembers asked various questions regarding different aspects of the agreement from the Interim City Manager and Ms. Galanter. A lot of provisions included in the new agreement are already in the existing ordinance or pay plan. The contract would go into effect on January 1, 1996. A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to approve the agreement with the Department Heads /Supervisors and Confidential Employees passed unanimously. Mayor Kragness declared the Council meeting recessed at 8:25 p.m. Mayor Kragness declared the Council meeting reconvened at 8:42 p.m. REPORT OF CITY MANAGER ON PROPOSED CONTRACT 11/13/95 -7- The Councilmembers discussed extensively the specific directions decided upon at the November 6, 1995, special work session. Mayor Kragness and Councilmember Carmody stated that at the November 6, 1995, special work session the Interim City Manager was directed to first contact Mr. Ross regarding his salary requirement and interest in the position of City Manager and if Mr. Ross was not interested, to contact Mr. Withers regarding his salary requirement and interest in the position based on a less than unanimous vote approval by Councilmembers. Councilmembers Hilstrom and Mann stated that at the November 6, 1995, special work session the Interim City Manager was directed to first contact Mr. Ross regarding his salary requirement and interest in the position of City Manager and if Mr. Ross was interested, the Interim City Manager was to officially offer the position to Mr. Ross. If Mr. Ross was not interested, the Interim City Manager was to contact Mr. Withers regarding his salary requirement and interest in the position of City Manager based on a less than unanimous vote approval by Councilmembers. If Mr. Withers was interested, the Interim City Manager was to officially offer the position to Mr. Withers. The Interim City Manager felt that he had no authorization to officially offer a contract to either candidate but only to solicit interest from each candidate. The Interim City Manager confirmed that Mr. Ross asked for $83,000 to $85,000. Mayor Kragness informed Council additional information had been made available to her about • Mr. Withers via documentation and word of mouth, and indicated she would no longer be able to offer her support for him as a final candidate for City Manager. Councilmembers Hilstrom and Mann expressed discontent with Mayor Kragness' statement. Both Councilmembers continued to offer various information and statements regarding their support of Mr. Withers and said that their understanding of Council consensus at the November 6, 1995, special work session was that Mayor Kragness, Councilmembers Hilstrom and Mann supported Mr. Withers; Councilmember Carmody did not support Mr. Withers. Councilmember Mann questioned the Interim City Manager regarding background checks on the candidates. He indicated the criminal checks by police staff and the personal /job checks by himself had not indicated any improprieties. Salary compensation amounts were discussed by Council. Councilmembers Hilstrom and Mann were not willing to go above the amount of $79,000. Councilmember Carmody acknowledged no progress was being made and proposed an interim city manager be hired for the next 15 -18 months enabling Council to further look at more of the candidates still in the pool. Councilmember Hilstrom considered that would be going 11/13/95 -8- 8 backwards, and stated various fiscal issues to be considered within the next 15 -18 months require a City Manager. Mayor Kragness and Councilmember Carmody said the couldn't support Mr. Withers. y b e Ca ody y pp Councilmember Mann responded by stating there were many opportunities to express concerns regarding Mr. Withers and his qualifications in the past and she would not give in to "whims" of the Mayor. Mayor Kragness restated her rights to withdraw support for Mr. Withers based on additional information that had been made known to her since the November 6, 1995, special work session. A motion by Councilmember Mann and seconded by Councilmember Hilstrom to prepare and present a contract to Mr. Withers according to the November 6, 1995, meeting was defeated. Councilmembers Mann and Hilstrom (yes); Mayor Kragness and Councilmember Carmody (no). Mayor Kragness suggested Council select from the pool of remaining candidates. Councilmember Hilstrom felt Council had come to a prior consensus and maybe all candidates from the pool should be eliminated. There was a motion by Councilmember Mann and seconded by Councilmember Carmody to recess this discussion until the end of the meeting to allow the other agenda items to be handled. The motion passed unanimously. ITEMS REMOVED FROM THE CONSENT AGENDA e AUGUST 21 1995- SPECIAL WORK SESSION MINUTES Councilmember Mann's proposed revision to the minutes was discussed. After discussion, Councilmember Carmody and Councilmember Mann agreed on the following amendment. The sentence "Councilmember Mann requested that the EBHC Management study be supplied to the new councilmembers" would be added after Councilmember Hilstrom's statement. A motion by Councilmember Mann and seconded by Councilmember Carmody to approve minutes of the August 21, 1995- Special Work Session as amended passed unanimously. SEPTEMBER 11 1995- REGULAR SESSION MINUTES Councilmember Hilstrom expressed concern with her motion and reflected vote on the failed motion to set dates for Truth in Taxation public hearings. A motion by Councilmember Carmody and seconded by Mayor Kragness to approve minutes of the September 11, 1995- Regular Session: Councilmember Carmody and Mayor Kragness (yes); Councilmembers Hilstrom and Mann (no). The motion failed. City staff was directed to re- review video tape of the meeting to confirm or refute reflection in the minutes of Councilmember Hilstrom's motion and vote on the failed motion to set dates for Truth in Taxation public hearings, and report findings accordingly. • 11/13/95 -9- OCTOBER 23 1995- REGULAR SESSION MINUTES Councilmembers were under the impression they had officially directed the Financial Commission to review a proposed Council pay plan revision. Since no official direction had been given to the Commission in writing, the City Attorney advised Council they could act on such a direction at tonight's meeting. There was a motion by Councilmember Carmody and seconded by Councilmember Mann to forward the City Council pay plan to the Financial Commission. The motion passed unanimously. There was a motion by Councilmember Carmody and seconded by Councilmember Mann to approve the minutes of the October 23, 1995, City Council meeting as submitted. The motion passed unanimously. OCTOBER 30 1995- RECONVENED SPECIAL WORK SESSION MINUTES A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to approve notation in the City log book of Council minutes that the October 30, 1995- Reconvened Special Work Session meeting was canceled passed unanimously. NOVEMBER 6, 1995- SPECIAL WORK SESSION (6 P.M.) MINUTES After discussion, a consensus was reached regarding what Council members desired reflected in the special work session minutes regarding directions to the Interim City Manager about contacting the two prospective City Manager candidates. • A motion by Councilmember Mann and seconded by Councilmember Carmody to approve minutes amended to read "SELECTION OF CITY MANAGER - The Interim City Manager was requested by Council to contact Mr. Ross regarding a salary of $79,900. If Mr. Ross was not interested, the Interim City Manager should contact Mr. Withers with the same salary of $79,900 and inquire about his desire to accept the position with less than a unanimous vote." The motion passed unanimously. RESOLUTION NOS.95 -247 THROUGH 95 -257 Councilmember Mann stated she requested these resolutions pulled from the Consent Agenda in order to individually acknowledge each person and their contribution to the City. RESOLUTION NO. 95 -247 Member Kristen Mann introduced the following resolution and moved its adoption: RE APPRECIATION OF JODY SOLUTION EXPRESSING RECOGNITION AND BRANDVOLD FOR HER DEDICATED PUBLIC SERVICE ON THE EARLE BROWN NEIGHBORHOOD HOUSING ADVISORY COMMITTEE The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. 11/13/95 -10- • RESOLUTION NO. 95 -248 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF DOLORES HASTINGS FOR HER DEDICATED PUBLIC SERVICE ON THE EARLE BROWN NEIGHBORHOOD HOUSING ADVISORY COMMITTEE The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. RESOLUTION NO. 95 -249 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF ROBERT TORRES FOR HIS DEDICATED PUBLIC SERVICE ON THE EARLE BROWN NEIGHBORHOOD HOUSING ADVISORY COMMITTEE The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. RESOLUTION NO. 95 -250 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF EVERETT LINDH • FOR HIS DEDICATED PUBLIC SERVICE ON THE EARLE BROWN NEIGHBORHOOD HOUSING ADVISORY COMMITTEE The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. RESOLUTION NO. 95-251 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF DENNIS MORROW FOR HIS DEDICATED PUBLIC SERVICE ON THE EARLE BROWN NEIGHBORHOOD HOUSING ADVISORY COMMITTEE The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. RESOLUTION NO. 95 -252 Member Kristen Mann introduced the following resolution and moved its adoption: 11/13/95 -11- RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF ROBERT JECHOREK FOR HIS DEDICATED PUBLIC SERVICE ON THE EARLE BROWN NEIGHBORHOOD HOUSING ADVISORY COMMITTEE The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. RESOLUTION NO. 95 -253 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF JOHANNA MILLS FOR HER DEDICATED PUBLIC SERVICE ON THE EARLE BROWN NEIGHBORHOOD HOUSING ADVISORY COMMITTEE The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. RESOLUTION NO. 95 -254 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF JOYCE LINDQUIST FOR HER DEDICATED PUBLIC SERVICE ON THE EARLE BROWN NEIGHBORHOOD HOUSING ADVISORY COMMITTEE • The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. RESOLUTION NO. 95 -255 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF NANCY CARLSON FOR HER DEDICATED PUBLIC SERVICE ON THE EARLE BROWN NEIGHBORHOOD HOUSING ADVISORY COMMITTEE The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. RESOLUTION NO. 95 -256 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF DEBORAH IVERSON FOR HER DEDICATED PUBLIC SERVICE ON THE EARLE BROWN NEIGHBORHOOD HOUSING ADVISORY COMMITTEE 11/13/95 -12- • The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. RESOLUTION NO. 95 -257 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF KAREN YOUNGBERG FOR HER DEDICATED PUBLIC SERVICE ON THE EARLE BROWN NEIGHBORHOOD HOUSING ADVISORY COMMITTEE The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. CONTINUATION OF REPORT OF CITY MANAGER ON PROPOSED CONTRACT (Item Councilmember Mann inquired about benefits accompanying the salary that were being offered. The Interim City Manager indicated the salary Mr. Ross would accept was $83,000. The Interim City Manager indicated the salary Mr. Withers would accept was $70,000 and would accept the position based on a three to one vote of Council support. The Interim City Manager reported salaries of city managers recently hired ($83,000 - Brooklyn Park and $87,000 - Blaine). The Interim City Manager reminded Council the advertisement they had submitted for city manager included a pay scale salary plan of $73,000 to $87,000. Mayor Kragness and Councilmember Mann inquired about a one -time bonus /compensation to Mr. Ross. The Interim City Manager said he doubted that Mr. Ross would be interested. Councilmember Hilstrom questioned whether grounds for a potential lawsuit had been established since the Interim City Manager had already contacted Mr. Ross and Mr. Withers, and now they would be eliminated from the list of candidates. The City Attorney stated formal action does not take place at a work session. He added a contract needs to be precise and the terms (salary) discussed with the two candidates had not been precise enough to establish a contract. Further discussion proceeded regarding candidate qualifications, previous actions by Councilmembers and the measures Council might consider in the future to clarify positions taken. Mayor Kragness suggested Council set a date for interviewing all city manager candidates. She added previous interviews on different days resulted in a lack of conformity regarding the manner in which the interviews had been conducted. Councilmember Mann did not want to meet on a non - scheduled Council meeting date. Councilmember Hilstrom felt all candidate interviews should be conducted and a final decision made on the same day. 11/13/95 -13- y The Interim City Manager added the remaining pool of candidates represented quality people as two of the top twenty had already been offered and accepted other city manager positions. Councilmember Mann inquired of Councilmember Hilstrom her willingness to make a concession regarding salary. Councilmember Hilstrom indicated she might. Councilmember Carmody inquired about costs the City would incur in interviewing the five candidates. Councilmember Hilstrom felt five new candidates should be interviewed. Councilmember Hilstrom expressed a desire that Ms. McAloney not be used for the interviewing process. Council directed the Interim City Manager to compile a listing of five candidates. Candidate interviews will be scheduled for Saturday, November 18, 1995, beginning at 8 a.m. i ADJOURNMENT A motion by Councilmember Hilstrom and seconded by Councilmember Carmody to adjourn the meeting at 10:10 p.m. passed unanimously. Deputy City Clerk Mayor Recorded and transcribed by: Connie Beckman TimeSaver Off Site Secretarial 11/13/95 -14- • MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA SPECIAL SESSION NOVEMBER 18, 1995 CITY HALL CALL TO ORDER The Brooklyn Center City Council met in special session and was called to order by Mayor Kragness at 8:12 a.m. ROLL CALL Mayor Kragness, Councilmembers Carmody, Hilstrom and Mann. Also present were Interim City Manager Cam Andre and Nancy Gohman, Assistant City Manager /Personnel Coordinator. Councilmember Kalligher was absent. INTERVIEW PROCESS DISCUSSION The Council discussed the process to be used for interviev. the candidates. There was a general discussion regarding the draft contract. Councilmember Mann moved and Councilmember Carmody seconded to remove the first sentence in Section 5 under Automobile which read, "Employee shall be provided an automobile • for employee's 24 hour business use." The motion carried. There was a motion by Councilmember Hilstrom and seconded by Councilmember Mann to also strike in Section 5 the wording "in the event the employee is not provided with such automobile." The motion carried. (Section V Automobile read as follows after the two above motions: "Employee shall receive additional compensation of $250 per month as automobile allowance "). There was a consensus of the Council to discuss Section 3 with the City Attorney as it relates to termination, to ensure it relates to the City Charter. Councilmember Mann moved and Councilmember Hilstrom seconded a motion to add language to Section 4 under Salary: "To review performance after six months and also review performance annually. " The motion carried. SELECTION METHOD The Council discussed the method used for ranking and selecting a city manager. There was a motion by Councilmember Mann and seconded by Councilmember Carmody to use • 11 -18 -95 -1- the number one method to rank the candidates by ranking one through five, with number one being the highest, and tentatively set a one hour time limit to determine such ranking; if this ranking method fails, the Council will then move on to option two, which is the strike or veto method. The motion carried. INTERVIEW QUESTIONS The Council discussed the interview questions. It was the consensus of the Council to add three additional questions as follows: What is the philosophy for you and your staff in dealing with residents? What is your philosophy on City owned and operated businesses? Discuss what the candidate feels are the pros and cons of TIF. There was a motion by Councilmember Mann and seconded by Councilmember Hilstrom to recess at 8:50 a.m. for ten minutes. INTERVIEWS Interviews began with Michael McCauley at 9 a.m. Scott Larson's interview started at 9:30 a.m. Joel Hanson's interview started at 10:50 a.m. The Council recessed after Joel Hanson's interview and reconvened at 1:00 p.m. Brian Gramentz interviewed at 1:00 p.m. • There was a motion by Councilmember Mann and seconded by Councilmember Hilstrom to recess until the next candidate appears. The motion carried. The Council reconvened at 2:20 p.m. and interviewers Larry Thompson. DISCUSSION City Attorney Charlie LeFevere discussed the draft employment agreement with the Council. Contract language changes were as follows: Section 3. Termination to read: "Employee may be terminated by the City Council at any time and for any reason in the absolute and sole discretion of the City Council, subject only to the limitations imposed by the City Charter, upon not less than 30 days written notice to the employee." Also, Section 4. Salary to read: "Employee's salary for the term of this agreement shall be $ per year through 1996. Thereafter, employee's salary shall be reviewed annually in conjunction with the establishment of salaries of other City employees. The Council expects to evaluate employee's performance by July 1996 and annually thereafter." There was a motion by Councilmember Hilstrom and seconded by Councilmember Mann to approve the employment agreement, as amended, and authorize Interim City Manager Cam Andre to negotiate the contract with the candidate as selected, contingent on a complete background check. The motion carried. 11 -18 -95 -2- • RANKING AND SELECTION The City Council ranked the candidates. Rank scores were as follows (low score is the highest ranked candidate): McCauley -6; Hanson -8; Thompson -12; Gramentz -15; Larson -19. There was a motion by Councilmember Mann and seconded by Councilmember Hilstrom to negotiate a contract with Michael McCauley for city manager of Brooklyn Center with a salary of $76,000. The motion carried. It was the consensus of the Council to authorize the negotiation of the contract contingent upon an appropriate background check done by the Brooklyn Center Police Department and further that the Council will consider the contract on November 27 at its regular Council meeting. ADJOURNMENT There was a motion by Councilmember Mann and seconded by Councilmember Hilstrom to adjourn the meeting at 3:45 p.m. The motion carried. Deputy City Clerk Mayor I I II � 11 -18 -95 -3- MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY • OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION NOVEMBER 27, 1995 CITY HALL CALL TO ORDER The Brooklyn Center City Council met in regular session and was called to order by Mayor Myrna Kragness at 7 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, Kristen Mann. Also present were Interim City Manager Cam Andre, Director of Public Services Diane Spector, Director of Finance Charlie Hansen, City Attorney Charlie LeFevere, Director of Community Development Brad Hoffman, and Council Secretary Connie Beckman. Councilmember Kalligher was absent and excused. COUNCIL REPORT Councilmember Mann talked about Holly Sunday which will be held on Sunday, December 3, 1995, at the Brooklyn Center Community Center from 2 -5 p.m. There is no admission and all • activities are free. All participants, however, are asked to bring an unwrapped present to be given to needy children. This event is being sponsored by the Brooklyn Center Recreation Department and Lions. Mayor Kragness acknowledged Mr. Les Thurs and commended him for being a Minnesota honoree of the Sporting Goods Manufacturing Association Hero award for dedication and. volunteer work. This award is a national program. If chosen for the national award, Mr. Thurs will also receive a sizeable amount of money to be donated to the athletic sport of his choice. Councilmember Carmody acknowledged a couple of openings on the Housing Commission and inquired about additional screening questions being added to the application requesting copies of the revised application be distributed to Council. The Interim City Manager responded those questions had been already added and copies of the updated application would be distributed per her request. APPROVAL OF AGENDA AND CONSENT AGENDA A motion by Councilmember Mann and seconded by Councilmember Carmody to approve the November 27, 1995, agenda with the removal of Items 5(a) number 3 and addition of Item 7(f) Northwest Hennepin Human Services Collaboration to the consent agenda passed unanimously. APPROVAL OF MINUTES • 11/27/95 - 1 - A m olio n Cou i v by Councilmember Mann and seconded by Councilmember Carmody to approve minutes of the September 11, 1995 - Regular Session; October 30, 1995- Special Work Session; . and November 20, 1995 -Work Session as printed passed unanimously. DEVELOPMENT PERFORMANCE GUARANTEE RELEASE /REDUCTION A motion by Councilmember Mann and seconded by Councilmember Carmody to approve development performance guarantee release /reduction of Brookdale Car Wash -5500 Brooklyn Boulevard; and Evergreens at Earle Brown Farm -6001, 6011 and 6021 Earle Brown Drive passed unanimously. RESOLUTION NO. 95 -258 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION APPROVING ISSUANCE OF A CLASS A AND SUNDAY ON -SALE INTOXICATING LIQUOR LICENSE TO GMRI, INC., DBA THE OLIVE GARDEN ITALIAN RESTAURANT The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. RESOLUTION NO. 95 -259 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION AMENDING THE 1995 GENERAL FUND BUDGET TO PROVIDE FOR THE PURCHASE OF PRINTERS The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. RESOLUTION NO. 95 -260 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION AMENDING THE FOOT PROTECTION POLICY TO INCREASE THE MAXIMUM REIMBURSEMENT The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. RESOLUTION NO. 95 -261 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE ENTERING OF A CONTRACT WITH THE ANOKA HENNEPIN SCHOOL DISTRICT FOR REIMBURSEMENT FOR D.A.R.E. OFFICER AT THE EVERGREEN ELEMENTARY SCHOOL The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. 11/27/95 -2- RESOLUTION NO. 95 -262 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION ENTERING INTO AN AGREEMENT FOR THE REIMBURSEMENT OF TUITION FOR TECHNICAL CERTIFICATION WITH THE MINNESOTA DEPARTMENT OF TRANSPORTATION The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. LICENSES A motion by Councilmember Mann and seconded by Councilmember Carmody to approve the following list of licenses passed unanimously: GASOLINE SERVICE STATION Brooklyn Center Municipal Garage 6844 Shingle Creek Parkway MECHANICAL SYSTEMS Air One Mechanical Corp. 6317 Welcome Ave. N. Harris Air Systems 230 Territorial Rd. Suburban Air 8419 Center Drive RENTAL DWELLING Beverly Wolfe 1707 Amy Lane TOBACCO RELATED PRODUCTS Brooklyn Center Municipal #1 1500 69th Ave. N. Brooklyn Center Municipal #2 6250 Brooklyn Blvd. Brooklyn Center Municipal #3 1966 57th Ave. N. OPEN FORUM Dan Remiarz, 6201 June Avenue North, expressed concern regarding off -duty City police officers being authorized by the City Police Chief to work part-time outside of their regular job. He questioned implications of an officer being involved in an altercation and the legal implications. The Director of Finance explained the off -duty City police officer policy and said that the police officer would be protected under City insurance coverage. COUNCIL CONSIDERATION ITEMS 1996 CITY COUNCIL MEETING SCHEDULE Councilmember Mann noted that work sessions could be scheduled at a later date as needed. There was a motion b Councilmember Mann and seconded b Councilmember Carmody to Y Y Y • approve the list of 1996 regular session meetings. The motion passed unanimously. 11/27/95 - 3 - PRESENTATION BY DECISION RESOURCES LTD. OF RESULTS OF BOND ISSUE SURVEY Bill Morris from Decision Resources, Ltd. reported on the telephone survey interviews. Four hundred survey responses gathered between July 18 -26, 1995. His report included percentage results pertaining to Brooklyn Center residents about the following: background information on residential demographics; general quality of life; what is liked most about living in Brooklyn Center; what is liked least about living in Brooklyn Center; most serious issues perceived as facing Brooklyn Center; perceptions on property taxes; value of City services; City services evaluation; cross -area City services evaluation; general appearance of neighborhood; park and recreation facilities; recreation facilities meeting needs; tax increase for recreational facilities; ice arena/youth activities facilities; public safety concerns; crime in Brooklyn Center; amount of neighborhood police patrolling; contract with fire department; contact with City hall; convenience of City hall hours; tax increase for basic service facilities; visiting community center; tax increase for community center facilities; property tax increase willing to support; $10 million bond referendum; bond referendum components priority; primary source of City government information; and preferred source of information. He responded to questions from residents about the sampling techniques used. OPENING CEREMONIES Dean Nyquist offered the invocation. PRELIMINARY 1996 CAPITAL IMPROVEMENT PROGRAM The Director of Public Services presented background information on what Council has reviewed in the past pertaining to the CIP. She presented staff recommendation for a minimum level of park capital improvement projects in 1996 including replacement of playground equipment at given parks, replacement of a tennis court surface, repair of a retaining wall and rehabilitation of a pond and boardwalk, and additional improvements to parks as part of the neighborhood street improvement programs. In response it spo se to a request by Councilmember Mann, the Director of Public Services and Director of Finance explained the financing of these projects. Councilmember Hilstrom referred to Table 1 - Capital Improvement Program - Summary by Functional Area "Where The Funds Would Be Spent." Specific items inquired about included prospective remodeling of liquor stores and the water slide. In response, the Director of Public Services and Director of Finance talked about the history of their respective funding sources. The Director of Finance explained the loans from the CIP to the liquor store fund and the golf course. Repayments are current except that the golf course has not as yet been able to make principal payments. P a P PY Councilmember Hilstrom requested information on outstanding loan amounts for the liquor stores and golf course. The Director of Finance stated the loan balance for the liquor stores is approximately $150,000 and should be aid in full over the next five ears, while the golf course PP Y P Y g loan balance is approximately $1,150,000 and should be paid in full over the next fifteen years. • 11/27/95 -4- Councilmember Mann referred to the report on the golf course and requested the same type of report format on the Earle Brown Heritage Center and Inn. The Interim City Manager indicated similar reports were in the preparation stages. CITY MANAGER EMPLOYMENT AGREEMENT The City Attorney reported on the contract negotiations with Mr. McCauley. The primary area of difference was the amount of the severance pay. Councilmember Mann asked that the contract provide cross referencing to the City Charter. The City Attorney didn't anticipate any problems in that respect. Councilmember Hilstrom questioned the wording of "every year" in Section 14 under "Terms." The City Attorney provided explanation accordingly referring to Section 6.01 of the Charter. Councilmember Mann left the meeting at 8:15 p.m. Councilmember Mann returned to the meeting at 8:16 p.m. Councilmember Mann inquired if the Mayor and Interim City Manager could sign a revised contract without having to re- present it to Council for review. The City Attorney indicated he did not feel it was necessary to re- present a contract to Council for review. Mayor Kragness agreed citing necessity to finalize details enabling the new city manager to take position in a timely manner in order to address City business. • Councilmember Hilstrom inquired about results of the background checks. The Interim City Manager stated they had come back "spotless." NORTHWEST HENNEPIN HUMAN SERVICES COLLABORATION Councilmember Mann explained about a grant designed to establish an outreach resource center at the substation on Humboldt. The Interim City Manager added this is an annual grant. Councilmember Mann asked whether there would be any costs to the City. The Interim City Manager stated there would be none other than incidental increases in utilities of less than $50 per month. Councilmember Mann was concerned about grant funds running out and wondered about action taken should this occur. The Interim City Manager indicated the program would be abandoned should this happen. Councilmember Mann requested that Ms. Wilder provide Council with updated information. Councilmember Hilstrom indicated she had received concerns that substation volunteers would be phased out. Mayor Kragness stated that Chief Kline assured her that volunteers would be protected. A motion by Councilmember Mann and seconded by Councilmember Carmody to recess at 8:24 • p.m. passed unanimously. The meeting was reconvened at 8:35 p.m. 11/27/95 -5 - A motion by Councilmember Hilstrom and seconded by Councilmember Mann to approve the Northwest Hennepin Human Services Collaboration if it would not affect the current volunteer • situation at the Humboldt substation passed unanimously. REVIEW OF REMAINING PROPOSED 1996 ANNUAL BUDGETS The Director of Finance reviewed the proposed 1996 annual budgets. Councilmember Mann inquired about deficits of accounts. Councilmember Hilstrom inquired about internal loans. The Earle Brown Commons was discussed regarding how much was owed to the City, how much could be expected to be recouped by the City once the bankruptcy process was completed and projected timeliness pertaining to the process. Special assessment loans were discussed in reference to the Earle Brown Heritage Center. Councilmember Mann inquired about the loan balance and maturities of the Heritage Center. The Director of Finance described the debt schedules. Councilmember Mann inquired about prospective funding if TIF funding is discontinued with the Heritage Center. The Director of Finance talked about creative approaches in improving the operations of the Center. The following budget provisions were discussed: Diseased Tree Removal; CDBG Fund; Debt Service Funds; GEO Improvement Bonds; State Aid Street Bonds; Tax Increment Bonds from 1995; GEO Improvement Bonds 1994 & 1995; EDA; HRA. In response to an inquiry from Councilmember Mann, the Director of Finance said that at the time bonds are issued fiscal agent is designated. The Director of Finance re- reviewed the Enterprise Funds which includes four different Utility Funds: Recycling; Water Utility; Sanitary Sewer; and Storm Drainage; indicating that only the Storm Drainage fund required a rate increase. Councilmember Hilstrom questioned the potential remodeling of liquor stores. The Director of Finance talked about potential future location(s) of a store(s) taking into consideration the inevitable remodeling need of the fire station. Councilmember Hilstrom expressed desire to see a detailed report on the liquor stores similar to the report done on the golf course. The golf course fund was reviewed. Councilmembers Hilstrom and Mann acknowledged the excellent job done on its accompanying report. The Director of Finance talked about the Earle Brown Heritage Center's profit and loss statement. Mayor Kragness questioned how much the City utilizes the Center's facilities and how, financially, it impacts the Center's ability to obtain additional profit by being able to rent it for non -City use. In response, the Director of Finance talked about "hard" versus "soft" loss • scenarios. The Interim City Manager added a report on the Center currently being prepared for 11/27/95 -6- presentation to Council would include insight information and recommendations on service charges policy. The City taff explained that "Services and Other Charges" on the Statement of Revenues & Y P g Expenses sheet include advertising, rental of audio visual equipment, snow plowing, etc. Councilmember Hilstrom requested a ten -year summary for Council review similar to the ten - year summary of liquor stores for the December 11, 1995, Council meeting. Internal Service Funds were discussed and noted to include the Public Employees Retirement Fund and Central Garage Fund. Councilmember Hilstrom questioned the rationale of starting the Central Garage. The Director of Finance responded that City auditors recommended removing cash out of the General Fund and that the true operating costs of vehicles being used by each City department would be better recorded. Staff said the report on the Heritage Center will be ready by December 11, 1995. If possible a report on the Liquor Stores would be made by December 11, 1995. TRUTH IN TAXATION DATES December 6, & 13, 1995, meetings are designated for public input. On December 18, 1995, the Council will vote on the budget. will be the Council voting date. The Director of Finance added no public input will be allowed. A final decision needs to be made by no later than December 28, 1995. i ITEMS REMOVED FROM THE CONSENT AGENDA APPROVAL OF MINUTES NOVEMBER 6, 1995 - SPECIAL WORK SESSION (6 P.M.) A motion by Councilmember Mann and seconded by Councilmember Hilstrom to amend the minutes passed unanimously reflecting that Mr. Withers was to be contacted and offered a salary of $70,000 (not $79,900). ADJOURNMENT A motion by Councilmember Mann and seconded by Councilmember Hilstrom to adjourn the meeting at 9:43 p.m. passed unanimously. Deputy City Clerk Mayor Recorded and transcribed by: Connie Beckman TimeSaver Off Site Secretarial 11127/95 -7- Council Meeting Date 12/11/95 City of Brooklyn Center Agenda Item Number .5"b 3 Request For Council Consideration Item Description: Amended 1996 City Council Meeting Schedule Department Approval: Patti Page, Interim dministrative Assistant Manager's Review/Recommendation: ' No comments to supplement this report Comments below /attached Recommended City Council Action: Approve the amended 1996 City Council meeting schedule. Summary Explanation: (supporting documentation attached _ At the November 27, 1995, City Council meeting a schedule of regular City Council meetings was approved. Since that time I have discovered that two meetings were inadvertently scheduled on legal holidays. I recommend these two meetings (October 14 and November 11) be rescheduled for the Tuesday following the holiday. Below is an amended schedule of meeting dates with the recommended changes in October and November. January 8 July 8 January 22 July 22 February 12 August 12 February 26 August 26 March 11 September 9 March 25 September 23 April 8 October 15, Tuesday April 15, Board of Equalization October 28 April 22 May 13 November 12, Tuesday May 28, Tuesday November 25 • June 10 June 24 Council Meeting Date 12/11/95 City of f Brooldyn Center Agenda Item Number —fe% Requ F Co uncil Co nsid e ration • Item Description: Resolution Appointing Michael J. McCauley to the Executive Committee of the Five Cities Senior Transportation Project Department Approval: Patti Page, Interim dministrative Assistant Manager's Review/Recommendation: No comments to supplement this report Comments below /attached Recommended City Council Action: Pass Resolution Appointing Michael J. McCauley to the Executive Committee of the Five Cities Senior Transportation Project. • Summary Explanation: su rtin documentation attached N � PPo g o ) The joint powers agreement for the establishment of the Five Cities Senior Transportation Project requires all members of the Executive Committee to be appointed by resolution by the governing body of the member City. • • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPOINTING MICHAEL J. MCCAULEY TO THE EXECUTIVE COMMITTEE OF THE FIVE CITIES SENIOR TRANSPORTATION PROJECT WHEREAS, the City of Brooklyn Center entered into a joint powers agreement for the establishment of the Five Cities Senior Transportation Project on June 18, 1995; and WHEREAS, Section 2.1 of the joint powers agreement establishes an Executive Committee; and WHEREAS, Section 2.2 of the joint powers agreement requires the governing body of each of the member Cities to appoint its City Manager as a member of the Executive Committee to administer the Senior Transportation Program. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that Michael J. McCauley be appointed to represent the City of Brooklyn Center on the Executive Committee of the Five Cities Senior Transportation Project. Date Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Cmwil Meetaig Date 12/11/95 31 City of Brooklyn Center Asm" Item Numb" Request For Council Consideration Item Description: Resolution Appointing Michael J. McCauley to the Board of Directors of Hennepin Recycling Group Department Approval: pCilzP Patti Page, Interim A 'strative As istan Manager's Review /Recommendation: r - No comments to supplement this report Comments below /attached Recommended City Council Action: Pass Resolution Appointing Michael J. McCauley to the Board of Directors of the Hennepin Recycling Group. Summary Explanation: (supporting documentation attached No ) The Hennepin Recycling Group joint powers agreement requires all members of the Board of Directors to be appointed by resolution by the governing body of the member City. • - 6 - J Member introduced the following resolution and ® moved its adoption: RESOLUTION NO. RESOLUTION APPOINTING MICHAEL J. MCCAULEY TO THE BOARD OF DIRECTORS OF HENNEPIN RECYCLING GROUP WHEREAS, the City Council passed Resolution No. 88 -24 authorizing Brooklyn Center's membership in a joint powers group known as the Hennepin Recycling Group with Crystal and New Hope to implement joint recycling programs; and WHEREAS, the joint powers agreement requires the governing body of the City to appoint a representative to the Board of Directors of Hennepin Recycling Group. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that Michael J. McCauley be appointed to represent the City of Brooklyn Center on the Board of Directors of Hennepin Recycling Group. Date Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the followin g g voted against the same: whereupon said resolution was declared duly passed and adopted. I • Council Meeting Date 12/1 City of Brooklyn Center Ag.& 1W. Number 5 4— Request For Council Consideration Item Description: Resolution Appointing Michael J. McCauley as Director to the Board of Directors of LOGIS Department Approval: Patti Page, Interim AAninistrative As t Manager's Review/Recommendation: ' No comments to supplement this report Comments below /attached Recommended City Council Action: Pass Resolution Appointing Michael J. McCauley as Director to the Board of Directors of LOGIS. Summary Explanation: (supporting documentation attached No 1 The joint and cooperative agreement for LOGIS requires all members of the Board of Directors to be appointed by resolution by the governing body of the member City. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPOINTING MICHAEL J. MCCAULEY AS DIRECTOR TO THE BOARD OF DIRECTORS OF LOGIS WHEREAS, the City of Brooklyn Center entered into a joint and cooperative agreement with other government units of the State of Minnesota to create Local Government Information Systems ( LOGIS) on May 1, 1972; and WHEREAS, as stated in Article IV, Section 1, of the joint and cooperative agreement of LOGIS, each member shall be entitled to one director who shall have one vote; and WHEREAS, the joint and cooperative agreement requires the governing body of the City to appoint a director to the Board of Directors of LOGIS. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that Michael J. McCauley be appointed to represent the City of Brooklyn Center as director on the Board of Directors of LOGIS. • Date Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • Council Meeting Date 12!11195 City of f Brooklyn Center Agenda Item Numbe Request For Council Consideration • Item Description: Resolution Requesting Transfer of Title for One Parcel of Tax - Forfeited Land on Appraisal List 901 -NC to the City of Brooklyn Center for Park Purposes Department Approval: Diane Spector, Director Abablic Services Manager's Review /Recommendation: , No comments to supplement this report Comments below /attached Recommended City Council Action: Consider a resolution requesting the conveyance of title for one parcel of tax- forfeited land for park purposes. Summary Explanation: (supporting documentation attached Yes ) We have recently received a listing of tax forfeited property within the City which is available for auction or for public purposes. The single parcel on the listing is an outlot located adjacent to Bellvue Park (see attached Figure 1). In fact, for many years this parcel has been shown on City maps as being a part of the park. It is likely that when many outlots were acquired and combined to form the park, that this parcel was intended to be acquired as well. We recommend the Council consider acquiring the parcel for park purposes. It is currently valued by the Assessor at $500. The cost to the City of acquiring this property is minimal: staff time. A resolution requesting conveyance of the land for park purposes is attached. • NON — CONSERVATION LIST 901 —NC (Monthly 9eport) (as of 10%31/95) Property ID Number PREVIOUS OWNER SPECIAL NER Property Address Target LEGAL DESCRIPTION DATE BULDING MARKET ASSESSMENTS No. Property Type Area BLDG FORFEITED VALUE VALtF BEFORE FORFEITtJRE BROOKLYN 10384 01 - 118 -21 34 0129 No TODD R STEVENS No August 17, 1995 $500.00 $0.00 UNASSIGNED ADDRESS RF1,LVU13ACRESTl [1' 5112 OFTIILIHSOFTOFI'IIHW15 Vacant Land OFLOT919.KSHI3.LVUH ACRES LO'r9 MOCKS L0TUS \U: \123FII.ES \901 UC.W1<3 PO 1 •1 � N^_�a��� i» ...eu1�x'!w'x�sinv�w "u a. l u.�ti" »elw „nr ,�:„'1„.,'"� w a y y. •1 r �� 1 i9:1 x i 'PN 1 6 'v,. v b�tc1 � ` ."ms"�I r i ti•n .� 5405 F-28i 36. 17 y o a � / P 11 �\ S C, :.e ti ” h '�"'� "„at• '�Nrti "M1Ytx,� s#Gr�. a �re'Sa�Ye wt`eirn"".:.Aeea'"� eS��:.w'"m�. i 3 v . * r • ■ -., 5, /• X 4 ._ • � • / i ' • • 1 1 1 1 1 1 1 1 i 1 0 s � � • � :'�i 11 • 5F • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION REQUESTING TRANSFER OF TITLE FOR ONE PARCEL OF TAX - FORFEITED LAND ON APPRAISAL LIST 901 -NC TO THE CITY OF BROOKLYN CENTER FOR PARK PURPOSES WHEREAS, the City Council of the City of Brooklyn Center has received from the County of Hennepin a list of lands in Brooklyn Center which became the property of the State of Minnesota for non- payment of real estate taxes, which has been designated as appraisal list No. 901 -NC; and WHEREAS, the City of Brooklyn Center desires to obtain the following parcel to be used for park purposes: The S '/z of the E 50 FT of the W 150 FT of Lot 9 Blk 3 BELLVUE ACRES (P.I.D. No. 01- 118 -21 -34 -0123) NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that the City of Brooklyn Center hereby requests the conveyance of property identified • as No. 01- 118 -21 -34 -123 to the City of Brooklyn Center for park purposes. The City Manager is hereby authorized and directed to prepare and submit the City's application for said conveyance. Date Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • Council Meeting Date t2ll ll95 3 City of Brooklyn Center Agenda Item Number Request For Council Consideration Item Description: RESOLUTION ACCEPTING QUOTATIONS AND AUTHORIZING SERVICES FOR 1995 ANNUAL SANITARY SEWER TELEVISION INSPECTION PROGRAM, IMPROVEMENT PROJECT NO. 1995 -19 Department Approval: Scott Brink, City Engineer Manager's Review /Recommendation: No comments to supplement this report Comments below /attached Recommended City Council Action: A resolution accepting quotations and authorizing Buchen Environmental Services, Inc. to perform • sanitary sewer television inspection services is provided for consideration. Summary Explanation: (supporting documentation attached ) The City's Capital Improvement Program provides for an annual amount of $9,000.00 to provide for sanitary sewer television inspection services. The services are needed on an annual basis to identify potential problem areas, and to assure continued proper maintenance and reliable service for the City's entire sanitary sewer system network. This amount provides for the inspection of a small percentage of all sanitary sewers within the City. Over the course of several years, it is the intent to ultimately televise the entire City. Quotations were solicited from four (4) vendors and the results are as follows: Company Amount Buchen Environmental Services, Inc. $8025.42 Visu -Sewer $8285.70 Infratech $9877.44 It is therefore recommended that the City Council approve the attached resolution authorizing Buchen Environmental Services, Inc. to perform annual sanitary sewer television inspection services under project 1995 -19. • Member introduced the following resolution and moved its • adoption: RESOLUTION NO. RESOLUTION ACCEPTING QUOTATIONS AND AUTHORIZING SERVICES FOR 1995 ANNUAL SANITARY SEWER TELEVISION INSPECTION PROGRAM, IMPROVEMENT PROJECT NO. 1995 -19 WHEREAS, the City of Brooklyn Center's Capital Improvement Program provides for funding to assist in annual sewer inspection services for a portion of the City's sanitary sewer system network; and WHEREAS, quotations have been received from three (3) qualified firms providing expertise in providing said services; and WHEREAS, the lowest quotation has been received from Buchen Environmental Services, Inc. in the amount of $8,025.42 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. The proposal of Buchen Environmental Services, Inc. in the amount of $8,025.42 • is hereby accepted. The City Manager is hereby authorized to enter into a contract with Buchen Environmental Services, Inc. to provide inspection services on the basis of its proposal. 2. All costs associated with Improvement Project No. 1995 -19 shall be funded from the Sanitary Sewer Utility Fund. Date Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Council Meeting Date 12/11/95 1 - C ity of Brooklyn Center Agenda Item Number 6!7 is Request For Council Consideration Item Description: RESOLUTION ACCEPTING WORK PERFORMED AND APPROVING FINAL PAYMENT, IMPROVEMENT PROJECT NO. 1995 -16, CONTRACT 1995 -H, BRYANT AVENUE SANITARY SEWER EXTENSION Department Approval: I --� r lane Spector, Direc&jr of Public Works t �g Cer.4 "'- Manager's Review /Recommendation: No comments to supplement this report Comments below /attached Recommended City Council Action: A resolution accepting work performed and authorizing final payment to Thomas & Sons Construction is attached for consideration. • Summary Explanation: (supporting documentation attached ) Contract 1995 -H has been completed by Thomas & Sons Construction. The City Council accepted their bid per Resolution No. 95 -176 and a contract was subsequently executed. The actual final value of their work, $8,895.21 is $748.29 less than the executed contract. • S Member introduced the following resolution and • moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING WORK PERFORMED AND APPROVING FINAL PAYMENT, IMPROVEMENT PROJECT NO. 1995 -16, CONTRACT 1995 -H, BRYANT AVENUE SANITARY SEWER EXTENSION WHEREAS, pursuant to written contract signed with the City of Brooklyn Center, Minnesota, Thomas & Sons Construction has satisfactorily completed the following improvement in accordance with said contract: Improvement Project No. 1995 -16, Contract 1995 -H Bryant Avenue Sanitary Sewer Extension NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. The work completed under said contract is accepted and approved according to the following schedule: • As Established As Final Contract $9,643.50 $8,895.21 Staff Engineering Admin. & Leizal $771.48 $1.019.69 Total Project Cost $10,414.98 $9,914.90 2. The actual value of the work performed is $748.29 less than the original contract. 3. Funding for this project is as follows: Special Asses 5 207.49 Assessments P $, Sanitary Sewer Fund $4,707.41 TOTAL $9,914.90 • RESOLUTION NO. 4. It is hereby directed that final payment be made on said contract, taking the Contractor's receipt in full. The total amount to be paid for said improvement under said contract shall be $8,895.21. Date Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in • favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • 3 • Council Meeting Date 12 -11 -95 City of Brooklyn Center Agenda Item Number .S % Request For Council Consideration Item Description: Ordinance amending Ordinance No. 94 -01 regarding Chapter 35 of the City Ordinances concerning the zoning classification of certain land. Department Ap roval: Ronald A. Warren, Planning and Zoning S ist Manager's Review /Recommendation: No comments to supplement this report Comments below /attached • Recommended City Council Action: It is recommended that the City Council approve for first reading the above ordinance amendment which will correct the typographical errors contained in the legal description of a property previously rezoned by the City Council. Summary Explanation: (supporting documentation attached ) On December 6, 1993, the City Council of the City of Brooklyn Center adopted Resolution No. 93 -215 which approved the rezoning of three parcels of land located at the southeast quadrant of TH 252 and 66th Avenue North comprehended under Planning Commission Application No. 93015. This action rezoned two of the parcels from C -2 (Commerce) and one parcel from R -5 (Multiple Family Residence) to C -1 (Service /Office). These parcels were the sites of Premier Mechanical (6550 West River Road), the Brookdale Motel (6500 West River Road) and a then 18 unit apartment complex owned by the City of Brooklyn Center (6525, 27, 29 North Willow Lane) which has since been demolished. The City Council at the same meeting had a first reading on a housekeeping ordinance amendment describing the land which had been rezoned using the legal descriptions of the properties and designating them as being in the C -1 (Service /Office) zoning district. This ordinance amendment was subsequently published in the City's official newspaper on • December 15, 1993 and adopted as Ordinance No. 94 -01 by the City Council following a public hearing on January 10, 1994 (See copy of Ordinance No. 94 -01 attached). That ordinance amendment contained two typographical errors in the legal description for the • Brookdale Motel, 6500 West River Road. One of the errors was the reference to "Lot 15" rather than the proper designation of "Lot 16". The other error was the reference to a distance of "254.53 ft." rather than the proper reference of "284.53 ft. ". These errors have been brought to our attention due to negotiations regarding the acquisition of this property by the City. The City Attorney has advised us that these typographical errors should be corrected in our Zoning Ordinance. It should be noted, that there is no doubt that the City Council rezoned this property from C -2 (Commerce) to C -1 (Service /Office) as the record of this fact is quite clear. The proper legal description was used in the notice of public hearing published in the Brooklyn Center Sun /Post on November 10, 1993 for the Planning Commission's public hearing for this rezoning request (see attached "Notice of Public Hearing "). The typos occurred in preparing this housekeeping ordinance amendment at a later time. • • CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the day of . , 199 , at p.m. at the City Hall, 6301 Shingle Creek Parkway to consider an amendment to Chapter 35 of the City Ordinances regarding the zoning classification of certain land. Auxiliary aids for persons with disabilities are available upon request at least 96 hours in advance. Please call the Personnel Coordinator at 569 -3300 to make arrangements. ORDINANNCE NO. AN ORDINANCE AMENDING ORDINANCE NO. 94 -01 REGARDING CHAPTER 35 OF THE CITY ORDINANCES CONCERNING THE ZONING CLASSIFICATION OF CERTAIN LAND THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Section 1. Chapter 35 of the City Ordinances of the City of Brooklyn Center is hereby amended in the following manner: Section 35 -1170 SERVICE /OFFICE DISTRICT (Cl). The following ® properties are hereby established as being within the (C1) Service /Office District zoning classification: That part of Lot [15] 16 Auditor's Subdivision No. 310 lying west of a line running from a point in the south line of Lot 16 distant [254.53] 284.53 feet east from the southwest corner thereof to a point in the north line of Lot 16 distant 232 feet east from the northwest corner thereof; except street and highway. Section 2. This Ordinance shall become effective upon adoption and thirty (30) days following its legal publication. Adopted this day of 19 Mayor Myrna Kragness ATTEST: Clerk Date of Publication • Effective Date (Brackets indicate matter to be deleted, underline indicates new matter.) • CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the 10th day of January 1994, at 7 :15 p.m. at the City Hall, 6301 Shingle Creek Parkway to consider an amendment to Chapter 35 of the City Ordinances regarding the zoning classification of certain land. Auxiliary aids for persons with disabilities are available upon request at least 96 hours in advance. Please call the Personnel Coordinator at 569 -3300 to make arrangements. ORDINANCE NO. 94 -01 AN ORDINANCE AMENDING CHAPTER 35 OF THE CITY ORDINANCES REGARDING THE ZONING CLASSIFICATION OF CERTAIN LAND THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Section 1. Chapter 35 of the City Ordinances of the City of Brooklyn Center is hereby amended in the following manner: Section 35 -1140. MULTIPLE FAMILY RESIDENCE DISTRICT (R5). • The following properties are hereby established as being within the ) Multiple Family Residence District zoning classification: [Lot 1, Block 2, Farr's First Addition.] [That part of Lot 15, Auditor's Subdivision No. 310 lying east of a straight line extension of the west line of Lot 1, Block 2, Farr's First Addition, and west of Willow Lane.] [That part of Lots 5, 6, and 7, Block 1, Olson's Island View Terrace, described as follows: Commencing at the southeast corner of Lot 6, thence northerly to the southeast corner of the north 25 fee of Lot 7; thence west 100 feet; thence southwesterly to a point in the south line of Lot 5, distant 10 feet west from the southeast corner thereof; thence east to the point of beginning.] Section 35 -1170. SERVICE/OFFICE DISTRICT (Q. The following properties are hereby established as being within the (CI) Service /Office District zoning classification: Lots I and 2 Block 1 E and H Properties Addition Lot 1 Block 2 Fan's First Addition • That art of _ p Lot 15 Auditor's Subdivision No 3I0 lviny west of a line running from O RDINANCE NO. g4_ni • a point in the south line of Lot 16 distant 254.53 feet east from the southwest corner thereof to a point in the north line of Lot 16 distant 232 feet east from the northwest corner thereof except street and highway. Section - 1190 COMMERCE DISTRICT (C2). The following properties are hereby established as being within the (C2) Commerce District zoning classification: [That part of Lot 16, Auditor's Subdivision No. 310 lying west of a line running from a point in the south line of Lot 16 distant 284.53 feet east from the southwest corner thereof to a point in the north line of Lot 16 distant 232 feet east from the northwest corner thereof; except street and highway.] [That part of Lot 15, Auditor's Subdivision No. 310 lying west of a straight line extension of the west line of Lot 1, Block 2, Farr's First Addition; except highway.] [That part of Lots 4, 5, 6, and 7, Block 1, Olson's Island View Terrace described as follows: Commencing at the southwest corner of Lot 5, thence northerly to the southwest corner of the north 25 feet of Lot 4; thence east to a point 100 feet west from the southeast corner of the north 25 feet of Lot 7; thence southwesterly to a e point in the south line of Lot 5 distant 10 feet west from the southeast corner thereof; west to the point of beginning; except highway.] Section 2. This Ordinance shall become effective upon adoption and thirty (30) days following its legal publication. Adopted this i�r, day of 19 94 Mayor Todd Paulson ATTEST: Clerk Date of Publication _ Dece te 15 , 1 99 Effective Date January 14 1994 (Brackets indicate matter to be deleted, underline indicates new matter.) • CITY OF BROOKLYN CENTER CITY COUNCIL 6301 Shingle Creek Parkway 569 -3330 NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Please take notice that the City Council of the City of Brooklyn Center will hold a public hearing on Monday, December 6, 1993, to consider the petition described below. The meeting will begin at 7:00 p.m. in the City Hall Council Chambers, 6301 Shingle Creek Parkway. A definite time for this petition to be considered cannot be given as it will depend on the progression of the agenda items. TYPE OF REQUEST: Rezone PETITIONER: City of Brooklyn Center PROPERTY NAMED IN THE PETITION: Southeast Quadrant of T.H. 252 and 66th Avenue North • Legal Description: Lot 1, Block 1, E & H Properties Addition Lot 1, Block 2, Farr's First Addition That part of Lot 16, Auditor's Subdivision No. 310 lying west of a line running from a point in south line of Lot 16 a distance of 284 8 53/100 feet eeast from southwest corner thereof to a in po t in the north line of Lot 16 a distance of 232 feet east from the northwest corner thereof existing. BRIEF STATEMENT OF CONTENTS OF PETITION: Request to rezone from C -2 to C -1 the properties addressed as 6500 and 6550 West River Road, and from R -5 to C -1 the property addressed as 6525, 6527, 6529 North Willow Lane. Auxiliary aids for persons with disabilities are available upon request at least 96 hours in advance. Please contact the Personnel Coordinator at 569 -3300 to make arrangements. Respectfully, P Y, Ronald A. Warren • Planning Commission Secretary 1996 Liquor Licenses CLASS A On -Sale Intoxicating Liquor License (80% or greater food) & Sunday GMRI, Inc. 2- 16043- 000 -1 -0 d/b /a The Olive Garden Italian Restaurant 41253 1601 James Circle North Brooklyn Center, MN 55430 CLASS B On -Sale Intoxicating Liquor License (50 to 79% food) & Sunday Apple American Limited Partnership of Minnesota 5- 04762 - 330 -0 -0 d/b /a Applebee's Neighborhood Grill & Bar 1347 Brookdale Mall Brooklyn Center, MN 55430 Chi- Chi's, Inc. 2- 16071- 000 -6 -0 d/b /a Chi -Chi's Mexican Restaurante 2101 Freeway Boulevard Brooklyn Center, MN 55430 GR of Minnesota, Inc. 4- 10804- 000 -9 -0 d/b /a The Ground Round 2545 County Road 10 Brooklyn Center, MN 55430 Richardson Properties, Inc. 2- 16070 - 000 -7 -0 d/b /a Holiday Inn 2200 Freeway Boulevard Brooklyn Center, MN 55430 Nelson, Steven John 4- 10093 - 000 -9 -0 d/b /a Lynbrook Bowl 4- 10093 - 010 -8 -0 6357 North Lilac Drive 4- 10093 - 011 -6 -0 Brooklyn Center, MN 55430 • • Class B On -Sale Intoxicating (50% to 79% food) & Sunday - continued: Madden, James E. 2- 16070- 00 -7 -0 d/b /a Earle Brown Bowl 6440 James Circle North Brooklyn Center, MN 55430 Ithaca Restaurant, Inc. d/b /a Pavilion Restaurant/Rookies Bar & Grill 1501 Freeway Boulevard Brooklyn Center, MN 55430 Class F & Sunday On -Sale Intoxicating Liquor License D'Amico's Catering, Inc. d/b /a D'Amico Catering at Earle Brown Heritage Center 6155 Earle Brown Drive Brooklyn Center, MN 55430 On -Sale Club Intoxicating Liquor License Duoos Bros. American Legion, Post 630 1- 01391 - 000 -3 -0 d/b /a/ American Legion 4307 70th Avenue North Brooklyn Center, MN 55429 On -Sale Wine License Dayton's Iron Horse Liquors, Inc. 5- 04762- 000 -9 -0 d/b /a Dayton's Brookdale Inn 5- 04762- 005 -8 -0 1100 Brookdale Center 5- 04762 - 800 -2 -0 Brooklyn Center, MN 55430 Denny's, Inc. 6- 06176 - 000 -2 -0 d/b /a Denny's Restaurant 41284 6- 06176- 001 -0 -0 3901 Lakebreeze Avenue North Brooklyn Center, MN 55429 • Fuddruckers, Inc. Fuddruckers 5800 Shingle Creek Pkwy Brooklyn Center, MN 55430 On -Sale Non - Intoxicating Liquor Licenses: Jack Shubert 5- 04753- 000 -0 -0 d/b /a/ 50's Grill 5- 04753- 001 -8 -0 5524 Brooklyn Boulevard Brooklyn Center, VIN 55429 Donald G. Campagne 2- 15594- 000 -6 -0 d/b /a/ Beacon Bowl 6525 West River Road Brooklyn Center, MN 55430 Donald Castleman 4- 08626 - 000 -9 -0 d/b /a/ Chuckwagon Grill 1928 57th Avenue North Brooklyn Center, MN 55430 City of Brooklyn Center 6- 07668- 000 -5 -0 Centerbrook Golf Course & Central Park 6- 07668 - 001 -3 -0 6301 Shingle Creek Parkway 6- 07668 - 005 -4 -0 Brooklyn Center, MN 55430 Davanni's, Inc 4- 10856- 000 -6 -0 d/b /a Davanni's Pizza and Hot Hoagies 4- 10856 - 001 -4 -0 5937 Summit Drive Brooklyn Center, MN 55430 Dayton's Iron Horse Liquors, Inc d/b /a Dayton's Brookdale Inn 1100 Brookdale Center Brooklyn Center, MN 55430 • • On -Sale Non- Intoxicating Liquor Licenses (continued) Denny's Inc. d/b /a Denny's Restaurant 41284 3901 Lakebreeze Avenue North Brooklyn Center, MN 55429 Fuddruckers, Inc. Fuddruckers 5800 Shingle Creek Pkwy Brooklyn Center, MN 55430 Jeffrey Krueger 3- 03189 - 020 -9 -0 d/b /a Daddy -O's Cafe 6219 Brooklyn Boulevard Brooklyn Center, MN 55429 Scoreboard Pizza, Inc. d/b /a Scoreboard Pizza 6816 Humboldt Avenue North Brooklyn Center, MN 55430 Off -Sale Non - Intoxicating Malt Liquor License Jerry's Enterprises, Inc. 5- 04761 - 440 -8 -0 d/b /a Jerry's New Market 5801 Xerxes Avenue North Brooklyn Center, MN 55430 SuperAmerica Group 2- 15596- 000 -4 -0 Div of Ashland Oil 2- 15596- 001 -2 -0 d/b /a SuperAmerica 94160 6545 West River Road Brooklyn Center, MN 55430 SuperAmerica Group 6- 07587 - 000 -3 -0 • Div of Ashland Oil d/b /a SuperAmerica #4058 1901 57th Avenue North Brooklyn Center, MN 55430 Council Meeting Date 1A — //' / City of Brooklyn Center Agenda Item Numbe Request For Council Consideration Item Description: CONSIDERATION OF 1996 LIQUOR LICENSES Department Approval: S Scott Kline, Chief of Police zo Manager's Review /Recommendation: - No comments to supplement this report Comments below /attached Recommended City Council Action: The City Council approve the issuance of liquor licenses for 1996. • Summary Explanation: (supporting documentation attached ) All liquor licenses within the city of Brooklyn Center run concurrent with the calendar year. In the case of intoxicating liquor, club, and wine licenses, forms must be forwarded to the State of Minnesota before the renewal date to inform them of the licenses granted by the City. For the convenience of the City Council, a report delineating all police calls for service at liquor establishments for a twelve month period has been included. A complete list of all licenses to be renewed for 1996 is also attached. WLYN CE)y 'r BROOKLYN CENTER POLICE DEPARTMENT PONCE MEMORANDUM TO: Scott Kline, Chief of Police FROM: Kim Heiser, Staff Services Supervisor DATE: November 28, 1995 SUBJECT: Annual Liquor License Report The following s a summa of all police activity involving those business g summary P Y g establishments within the city of Brooklyn Center possessing intoxicating liquor licenses, classes A through F and On -Sale Club. The reporting period is November 1, 1994 through October 31, 1995. None of the calls listed were related to violations cit o rdinance or of y ord state statutes by employees of the respective establishments. During the reporting period there was a greater emphasis placed on liquor establishment checks by police officers at closing time. This was in response to a request by the police administration. CLASS A: On -Sale Intoxicating Liquor License (80% or greater food) & Sunday The Olive Garden Italian Restaurant - 1601 James Circle North Total calls for service 11/1/94 - 10/31/95: 24 Breakdown: • Alarms 9 Lockout 5 Motor Vehicle Theft 2 Miscellaneous Public 2 Suspicious Activity 1 Theft 4 Vandalism 1 I CL - _ ASS B: On Sale Intoxicating Q oxicatin Liquor License 50 79 /o or greater g q ( b to food) & Sunday Applebees - 1347 Brookdale Center Total calls for service 11/1/94 - 10/31/95: 39 Breakdown: Aid &Assist 6 All Other 3 Fight 1 Forgery 3 H &R Property Damage 1 Lockout 4 Miscellaneous Public 12 Suspicious Activity 3 Theft 4 Traffic PI Accident 2 Chi Chi's Total calls for service 11/1/94 - 10/31/95: 29 Abandoned Vehicles 1 Aid & Assist 1 Alarms 3 DAR 1 DWI 1 Fight 1 Lockout 3 Misc Public 7 Motor Vehicle Theft 2 Suspicious Activity 2 Theft 6 Vandalism 1 The Ground Round Total calls for service 11/1/94 - 10/31/95: 31 Breakdown: Aid & Assist 2 Alarms 1 Fight 1 • Forgery 4 H &R Prop Damage 1 Lockout 4 Misc Public 7 Motor Vehicle Theft 1 MV Property Damage Acc 1 Robbery 1 Suspicious Activity 2 Theft 5 Traffic Accident - PI 1 Holiday Inn Total calls for service 11/1/94 - 10/31/95: 126 Breakdown: Aid & Assist 7 Alarms 3 • Assault 8 Bar Check 1 • DAR/DAC/DAS 3 Disturbing Peace 3 Drugs 1 Fight 4 Fire 2 Forgery 1 H &R Property Damage 5 Handicap Parking 1 Lockout 17 Misc Public 46 Suspicious Activity 4 Theft 12 Traffic Stop 3 Vandalism 2 Weapons Offense 1 Lvnbrook Bowl • Total calls for service 11/1/94 - 10/31/95: 67 Breakdown: Aid & Assist 3 Alarms 2 Assault 2 Bikes Found 1 Burglary 2 Disturbing Peace 1 Drugs 1 Fight 4 Forgery 1 H &R Property Damage Acc 1 Lockout 4 Misc Public 21 Motor Vehicle Theft 1 Robbery 3 Suspicious Activity 6 ® Theft 12 Traffic Stop 1 • Unwanted Guest 1 Vandalism 1 Earle Brown Bowl Total calls for service 11/1/94 - 10/31/95: 117 Breakdown: Aid & Assist 10 Animal Complaints 1 Assault 6 Disorderly Conduct 1 Disturbing Peace 1 Domestic 1 Drugs 1 DWI 1 Fight 4 Forgery 2 H &R Prop Damage Acc 2 Lockout 10 Misc Public /All Other 48 Motor Vehicle Theft 6 Property Damage Acc 1 Sex Crimes 1 Stolen Property 1 Suspicious Activity 2 Theft 13 To Detox 1 Traffic Accident - PI 1 Vandalism 3 Rookies Bar & Grill Total calls for service 11/1/94 - 10/31/95:216 Breakdown: Aid & Assist 21 Assault 7 Burglary 1 DAS/DAR/DAC 4 Disorderly Conduct 1 Disturbing Peace 2 Domestic 1 Drugs 3 DWI 1 False Info 1 Fight 1 Fire 2 Forgery 3 Found Property 2 H &R Property Damage Acc 4 Lockout 16 Lost Persons 1 Misc Public /All Other 80 Motor Vehicle Theft 5 Obscenity 1 • Property Damage Acc 3 Robbery 1 Sex Crimes 3 Stolen Property 1 Suspicious Activity 6 Theft 33 Unwanted Guests 1 Vandalism 3 On Sale Club Intoxicating Liquor License Duuos Brothers American Legion Post 630 Total calls for service 11/1/94 - 10/31/95: 3 Breakdown: Bar Check 1 Burglary 1 Lockout 1 Cmwil Moctmg Date 12/11/95 City of Brooklyn Center Agenda Um N=ber S K Request For Council Consideration Item Description: Resolution Amending the 1995 General Fund Budget to Provide for Certain Expenditures Department Approval: Cam Andre, Interim City Manager Manager's Review/Recommendation: No comments to supplement this report Comments below /attached Recommended City Council Action: Approve attached resolution. Summary Explanation: (supporting documentation attached • Attached is a detailed report showing expenditures po g pe as related to City Manager resignation and replacement. It is my understanding that expenditures related to City Manager resignation and replacement have been calculated through December 31, 1995. Also attached is a resolution which will transfer funds from the Contingency account to the City Manager's budget account to cover these expenditures. There will be some incidental costs in 1996: salary and benefits for Gerald Splinter through January 14, 1996, and relocation costs for Mike McCauley. • • 1995 City Manager Expenditures S linter Andre McCaule Salary 85,200 42,647 608 Deffered Comp /PERA 3,817 27 Social Security 5,519 2,644 38 Medicare 1,291 618 9 Worker's Compensation ensation p 1,091 546 8 Health Insurance 5,590 Dental Insurance 724 Life Insurance 844 Car Allowance 1,813 1,501 Transition Expenses 7,500 Relocation Expenses - Attorney Fees 989 Accrued Sick Leave 17,495 Accrued Vacation 2,800 Total 134,673 47,956 690 Splinter 134,673 • Andre 47,956 McCauley 690 League of MN Cities 5,232 Advertising 483 Courier Expenses 323 Box Lunches /Donuts 38 Applicant's Travel Exp. 1,530 Sub -total 190,925 95 Budget for City Mger (100,007) Sick Leave/Vacation Funding (24,626) Total 66,292 • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AMENDING THE 1995 GENERAL FUND BUDGET TO PROVIDE FOR CERTAIN EXPENDITURES WHEREAS, Section 7.09 of the City Charter provides for a contingency appropriation as a part of the General Fund Budget, and further provides that the contingency appropriation may be transferred to any other appropriation by the City Council; and WHEREAS, expenditures have been made for costs relating to City Manager resignation and replacement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, as follows: 1. Increase the appropriation for City Manager Budget 113 by $66,292 to cover costs associated with City Manager resignation and replacement. 2. Decrease the appropriation for the Contingency Account in the • Unallocated Department by $66,292. Date Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • Council Meeting Date 12/11/95 City of f Brooklyn Center Agenda Item Number SL-- Request For Council Consideration • Item Description: Final Plat Approval - Overpeck Addition Department Approval: S'C-C�-- t LA- Scott Brink, City Engineer r Manager's Review /Recommendation: No comments to supplement this report Comments below /attached Recommended City Council Action: Approve the final plat of Overpeck Addition, subject to the following conditions as stated in the Summary Explanation. • Summary Explanation: (supporting documentation attached Yes ) On August 28, 1995, the City Council approved Planning Commission Application Number 93001, which involved the preliminary plat of Overpeck Addition, submitted by Robert L. and Marlene Overpeck. The proposed plat is to subdivide into two lots the parcel of land addressed at 5500 Emerson Avenue North. Approval of the final plat is recommended, subject to the following conditions: 1. The applicant must complete and submit the Final Plat/RLS Application Form, along with the application fee of $125.00. 2. Submit two mylars of the final plat to the City Engineer. 3. Provide a certified abstract or registered property report to the City Attorney. • -- - OVERPECK_ A D D I T I O N { IL - - - - - - - i ---- - .. v 2 - -� r— ---- - - - - -- I i I .55/6 JJJ/ ,� II in 2 135.52 (102) (93) (89) (81) dIIgCdd 13s.� 5532 128.47 128.47 35.53 z 13 C n if G{;fJT929 5531 5530 5527 5512 LOT b ` 7 O ti W 135.5 > W (100) b' { 11„) (88) (82) � > Q 5524 - - -- ------ - - - --- LOT 3 W 1735.5 135- 5 v� 12 ------------- - - - - -- 5525 > ~ (79) 120) 10 55,ig OZ 9 �� 4 135. aS 5508 128.44 c 128.44 O (87) ~ (83) ::D 135.48 135.48 5518 1 (97) 5511 W (78) -- e---------- - - - - -- 55// 504 ----------------- -- W (84) 134.46 (98) 1 5508 < p LOT 5 0 5�) 135. 45 135.45 n 10 N _ (77) N - - - -- LOT 4 - - - -- 5505 5500 135.43 5,301 (99) b' (86) (85) 5500 (95) (76) /220 30 128.37 128.37 30 30 135.41 135.41 30 30 135,41 55TH. AVE. N. M 0 126.315 0l 14 a 128.375 _ 60 128.3 ?5 1, �, r 128. ?5 , 30 30 �i 30 0 0 1 co 30 '" 1 '•, N' — o (7-) 5,55 X 5452 5955 5455 Z9 ? ----- 2--- - - - - -- i18 14 29 ( 109) \ (91) (158) ( ) • t Council Meeting Date 12/11/95 City of f Brooklyn Center Agenda Item Numbe Request For Council Consideration • Item Description: Final Plat Approval - Carl Swing Addition Department Approval: c1 Scott Brink, City ngineer Manager's Review /Recommendation: No comments to supplement this report Comments below /attached Recommended City Council Action: Approve the final plat of Carl Swing Addition. Summary Explanation: (supporting documentation attached Yes ) • On May 22, 1995, the City Council approved Planning Commission Application Number 93005, which involved the preliminary plat of Carl Swing Addition, submitted by the City of Brooklyn Center as a part of the Park and Ride /park/pond project, Improvement Project No. 1993 -18. The proposed plat is to combine the parcels acquired for the project, and resubdivide the property into two parcels, one lot encompassing the park and ride facility, and the other the pond and park. The lot on which the Park and Ride is located will be conveyed to the MCTO, along with the facility. The MCTO will than have all responsibility for operations and maintenance. Approval of the final plat is recommended. • Fi / / \ t t . ' ` / \ • .em V. •x •r we •rrt w�a wa sw. a.a+c I i; ,'TGRSTATF HIGH YtA{ ;.yls4x /\ w�•t..o o.." .""': i'°."`.."°►..c a \\ 4 LOT 1 \ \\ �1, \ �� a • Pi �` \\ � � a crc BLOCK ONE a \\ ` \ 15 I � ` 3 1 1 I \ r I:� w 14 N a 9 � \ LOT 2 t 1 1 mss;" s t v F� � � �\ t �" \ �5 Pfl�\ JQ �C ``��►\ �a S t ■ • pro VK o a.. tA =.x_ j 65TH AVE.� —7— I RED IRV Nn ' �"� PGt tic 1 ` � % A SCALE I VXH 50 FEET a • io m N PRELIMINARY PLAN Wad � FOR �J�cr� �'° CARL SWING ADDITION \\ Council Mcetiog Date 12/11/95 3 City of Brooklyn Center Agenda Item Number Req F Cou n c il Co n s ideration • Item Description: Licenses Department Approval: Patti Page, Interim A ministrative Assistant— Manager's Review /Recommendation: No comments to supplement this report Comments below /attached Recommended City Council Action: Approve attached list of licenses. Summary Explanation: (supporting documentation attached Yes ) • e I City of Brooklyn Center - 6N is Licenses to be approved by the City Council on December 11, 1995 BOWLING ALLEY Earle Brown Bowl, Inc. 6440 James Circle Deputy City Clerk COMMERCIAL KENNEL Brooklyn Pet Hospital 4902 France Ave. N. -' - . U,� Deputy City Clerk GASOLINE SERVICE STATION Brookdale Unocal 76 5710 Xerxes Ave. N. Metropolitan Transit Commiss. 6845 Shingle Cr. Pkwy. Mobil #504/Randy Rau 6849 Brooklyn Blvd. U.S. West 6540 Shingle Cr. Pkwy. United States Post Office 6848 Lee Ave. N. Bill West's Service Ctr. 2000 57th Ave. N. . w� Deputy City Clerk MECHANICAL SYSTEMS Riverside Mechanical 1410 98th Ln. NW Building Official • POOL AND BILLIARD TABLES American Amusement Arcades 6357 N. Lilac Dr. Aaf< , l,, Deputy City Clerk PUBLIC DANCE Earle Brown Bowl, Inc. 6440 James Circle i Deputy City Clerk' SIGN HANGERS DeMars Signs 410 93rd Ave. NW ,p(m Building Official TOBACCO RELATED PRODUCTS American Amusement Arcades 6357 N. Lilac Dr. Brookdale Unocal 76 5710 Xerxes Ave. N. Duoos Bros. American Legion 4307 70th Ave. N. Earle Brown Bowl, Inc. 6440 James Circle Jerry's New Market 5801 Xerxes Ave. N. K -Mart 5930 Earle Brown Dr. Mobil #504/Randy Rau 6849 Brooklyn Blvd. Deputy City Clerk General Approval: Patti Page, Interim A inistrative Assistant Council Meeting Date 12/11/95 3 City of Brooklyn Center Agenda Item Number 7a.- Item Description: P Request For Council Consideration • Resolution Approving Housing Goals Agreement Under the Metropolitan Livable Communities Act Department Approval: Tom B6fltz, Community Development S ecia Manager's Review /Recommendation: No comments to supplement this report Comments below /attached Recommended City Council Action: Staff recommends adoption of Resolution Approving Housing Goals Agreement Under the Metropolitan Livable Communities Act. Summary Explanation: (supporting documentation attached Yes At the November 13, 1995 City Council meeting, the City Council approved Resolution No. 95 -244, a resolution electing to participate in the Local Housing Incentives Account Program under the Metropolitan Livable Communities Act. As of the end of November, of the 187 jurisdictions eligible for participation in the Metropolitan Livable Communities Act, 100 had signed on to the Act. In addition to the resolution electing to participate in the Act, cities must approve a housing goals agreement by December 14 and prepare and submit a plan to the Metropolitan Council by June 30, 1996, indicating the actions it will take to carry out the goals specified in the housing goals agreement. The draft housing goals agreement submitted to each city in the seven county area by the Metropolitan Council included three areas of information: The city index, which is the Metropolitan Council's data on existing affordable housing in the city; the benchmarks, which are the recommended ranges for affordable housing in each city; and the goals, which are the city's agreed -upon ranges for affordable housing. It should be noted that the City of Brooklyn Center already meets or exceeds the Metropolitan Council's benchmark goals established for the city. As explanation and review of the numbers contained in the city index, the following summary is • provided as background information: • AFFORDABILITY - OWNERSHIP - 99% This number means that 99% of the owner - occupied units in the city are valued at $115,000 or less. This number is based on 1994 assessor's data assembled by the Metropolitan Council. Request For Council Consideration Page 2 ■ AFFORDABILITY- RENTAL - 46% • This number means that 46 % of the rental units in the city are affordable to households with incomes which are at 50% of metropolitan area median income, as determined by 1990 census data. ■ LIFE CYCLE -NON SINGLE- FAMILY - DETACHED 37% This number means that approximately 37 % of the city's housing stock is comprised of units other than single - family detached housing. • LIFE CYCLE -OWNER RENTER MIX - 68 %132% This number means that the owner - occupied housing represents 68% of the city's housing stock and the rental stock represents 32%. • DENSITY - SINGLE - FAMILY DETACHED - 2.9 UNITS PER ACRE This item is self - explanatory and represents the overall density of single - family housing in the city as determined by Metropolitan Council records and aerial photographs of the area. • DENSITY - MULTI - FAMILY - II UNITS PER ACRE This item also is self - explanatory and represents the density of multi - family housing in the city. The 11 units per acre is approximately the equivalent of an R -4 zone, which is a maximum density of 12 units per acre. The Housing Commission reviewed the housing goals agreement at their November meeting and • recommended to approve the housing goals agreement as submitted to the city by the Metropolitan Council, including the city index numbers and benchmarks. Staff generally agrees with the city index and benchmark numbers submitted by the Metropolitan Council, except for the existing affordable multi- family rental units shown as 46 % of the city's total multi - family housing stock. The 46 % number represents 1990 data, and staff believes this number should actually be over 80% if current data is used. The rationale between the Housing Commission's recommendation is that they believe the 46% figure should remain as the accepted city index and they expressed a concern that if the city index was increased, there may be a temptation for the Metropolitan Council to increase the affordable multi- family benchmarks for the city. A copy of the recommended housing goals agreement is included with this memorandum. Staff is submitting the housing goals agreement with the Housing Commission's recommendation, but has added some language to leave an option for adjusting the multi - family affordable rental figure at a later date, along with the addition of a goal that includes the construction of higher value housing. The six principles contained in the first page of the housing goals agreement have been prepared by the Metropolitan Council. The staff additions are contained in the second page. • HOUSING GOALS AGREEMENT METROPOLITAN LIVABLE COMMUNITIES ACT Principles The City of Brooklyn Center supports: 1. A balanced housing supply with housing available for people at all income levels. 2. The accommodation of all racial and ethnic groups in the purchase, sale, rental and location of housing within the community. 3. A variety of housing types for people in all stages of the life cycle. 4. A community of well - maintained housing and neighborhoods, including ownership and rental housing. 5. Housing development that respects the natural environment of the community while striving o accommodate g the need for a variety of housing types and costs. 6. The availability of a full range of services and facilities for its residents, and the improvement of access to and linkage between housing and employment. Goals • To carry out the above housing principles, the City of Brooklyn Center agrees to use benchmark indicators for communities of similar location and stage of development as affordable and life cycle housing goals for the period 1996 to 2010, and to make its best efforts, given market conditions and resource availability, to maintain an index within the benchmark ranges for affordability, life cycle and density. City Index Benchmark Goal Affordability Ownership 99% 77% 77% Rental 46% 41-45% 41-45% Life Cycle Type (Non single- 37% 34-41% 34-41% family detached) Owner /Renter Mix 68/32% (64- 72)/(28/36) % (64- 72)/(28/36) % Density Single - Family 2.9 /acre 2.4 -2.9 /acre 2.4 -2.9 /acre Detached Multifamily 11 /acre —T- 11-15/acre 11 -15 /acre HOUSING GOALS AGREEMENT METROPOLITAN LIVABLE COMMUNITIES ACT • PAGE 2 The City's existing affordable housing, as indicated by the city index percentages, demonstrates the City of Brooklyn Center has a supply of affordable housing, both rental and owner- occupied, which exceeds the benchmark/goals recommended by the Metropolitan Council. The City of Brooklyn Center accepts the benchmark percentages as goals, while recognizing a major housing need for the city is for higher value housing as stated in Article 1 of the Livable Communities Act that housing in the Livable Communities Demonstration Account can "involve development or redevelopment that mixes income of residents in housing, including introducing or reintroducing higher value housing in lower income areas to achieve a mix of housing opportunities. " The City of Brooklyn Center also has as a primary housing goal the maintenance and improvement of existing affordable housing in the city. The City of Brooklyn Center also accepts the 46% city index number for multifamily housing as an accurate reflection of the 1990 census data in the City of Brooklyn Center, but reserves the right to submit current rental data to the Met Council at a later date with regard to a city index number for rental housing in the city. • To achieve the above goals, the City of Brooklyn Center elects to participate in the Metropolitan Livable Communities Act Local Housing Incentives Program and will prepare and submit an Action Plan to the Metropolitan Council by June 30, 1996 indicating the actions it will take to carry out the above goals. Certification Mayor Date f • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING HOUSING GOALS AGREEMENT UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT WHEREAS, City Council Resolution No. 95 -244 authorized participation in the Metropolitan Livable Communities Act by the City of Brooklyn Center; and WHEREAS, as part of the requirement of the Minnesota Livable Communities Act, the City of Brooklyn Center must adopt a housing goals agreement which establishes goals for affordable and life cycle housing in the city for the period 1996 through 2010; and WHEREAS, by June 30, 1996, the City must submit a plan to the Metropolitan Council indicating the actions it will take to carry out the goals contained in the Housing Goals Agreement; and WHEREAS, the City of Brooklyn Center meets or exceeds all benchmark percentages in the Housing Goals Agreement as established by the Metropolitan Council; and • WHEREAS, the City of Brooklyn Center has had a long history of supporting the establishment and maintenance of affordable housing in the City of Brooklyn Center through the use of housing revenue bonds, Community Development Block Grant funds and other special financing programs designed to support affordable housing in the City of Brooklyn Center. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that it hereby approves and adopts the attached Housing Goals Agreement for participation in the Metropolitan Livable Communities Act, which agreement is hereby made a part of and shall be attached to this resolution. Date Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Council Meeting Date 12 -11 -95 City of Brooklyn Center Agenda Item Numbe Request For Council Consideration Item Description: Planning Commission Application No. 95013 submitted by Roland A. Morgan. Department Approval: Ronald A. Warren, Planning and Zon Manager's Review /Recommendation: r No comments to supplement this report Comments below /attached Recommended City Council Action: This application was recommended for approval by the Planning Commission at its November 30, 1995 meeting subject to conditions of approval. • Summary Explanation: (supporting documentation attached ) Planning Commission Application No. 95013 submitted by Roland A. Morgan is a request for a Special Use Permit to operate a home barber shop at 6115 Aldrich Avenue North. This application was considered by the Planning Commission at its November 30, 1995 meeting. Attached are minutes from that meeting, information sheets and maps. • Planning Commission Information Sheet pplication No. 95013 pplicant: Roland A. Morgan Location: 6115 Aldrich Avenue North Request: Special Use Permit The applicant, Roland A. Morgan, requests special use permit approval to operate a barbershop in the basement of his home at 6115 Aldrich Avenue North. The property in question is the third house north of 61st Avenue on the west side of Aldrich Avenue, and is zoned R -1. It is bounded on the north, west, and south by single family homes and on the east by Aldrich Avenue. Home barbershops are classified as special home occupations in the City's Zoning Ordinance and require the approval of a special use permit. The applicant has submitted a brief letter (see attached copy) in which he describes the proposed home occupation. In it, he states that the proposal is for a part -time barbering operation in the basement of his home. He proposes operating the barber service no more than 24 hours per week (many times, fewer hours) and notes that it is strictly a one -man operation. Mr. Morgan has operated a barbershop in north Minneapolis for over 30 years, and is now retiring. In fact, he has reduced his barbering in its current location to three days per week. He notes in his letter that his business in down to an average of 12 -15 customers per week and he would like to offer his barbering services on a reduced basis in his home, primarily for his regular clientele who he has served over the years. *he applicant notes that his driveway can hold up to six cars, and because he plans operating on an appointment -only basis will he rarely need to be able to park more than two cars at one time. He also indicates that he plans to have fire extinguishers at both the top and bottom of the stairway leading to the basement operation. The staff's biggest concern with any proposed home occupation involving beauty or barber services is that it be done on an appointment -only basis, rather than trying to attract walk -in traffic. This way, on- street parking can be avoided and the traffic coming and going to the operation is held to a minimum, thus, not causing an inconvenience to surrounding properties. The Building Inspector has reviewed the Morgan home and the location for the proposed, barber service. He finds no problem with conducting the barber service in the home but has recommended that a handrail be provided in an area leading to the basement location and that a smoke detector be installed, as well. All in all, we see this proposal as being a very low -level home occupation, based on the submittal of the applicant. The level of activity should be well below other beauty or barber services approved by the City Council as special home occupations in the past. • 11 -30 -95 Page 1 A public hearing has been scheduled and notices of the Planning Commission's consideration have been sent to neighboring property owners. • It appears that this home occupation will be very low key and should not cause problems in the neighborhood if it is conducted in the manner outlined by the applicant. Therefore, we would recommend approval of this special use permit, subject at least to the following conditions: 1. This special use permit is granted only for a home barbershop with a single operator. The use may not be altered or expanded in any way without first securing an amendment to this special use permit. 2. This special use permit is subject to all applicable codes, ordinances, and regulations. Any violation thereof may be grounds for revocation. 3. All parking associated with this home occupation shall be off - street on improved space provided by the applicant. 4. The hours of operation shall be between the hours of 9:00 a.m. and 5:00 p.m., Monday through Friday. Customers shall be served on an appointment -only basis. 5. The applicant shall install a smoke detector and fire extinguisher in the area of the home occupation, and shall p rovide extended handrails leading to the basement area. 6. A current copy of the applicant's state license shall be submitted to the City prior to the issuance of the special use permit. I 11 -30 -95 Page 2 E _. EARLE OW DR. z AMES -- ----� --Lm N. I JAMES AVE. N tRVING AVE. N. 111 ITLF NuueoLDT A _ , HUMBOLDT AVE. j:�%;�x GT11. GIRARD AVE. N. _ _ GIRARp AVE - FVE. N. i -� IW11111111111 -_. i FREUCXrT AVE. N I �r { [R[l.LUt� .iu.u.� ff 1 E .. { EMERSON AVE. N, CW L111LI111 W L :� LJ zi E �� I Z9, ff l I Ju l I HT IT TTTrI _ r w - T _ 1 { ( TT--TII�}�}II--111IrrrT1I� 7��II� J � I capAx z- �� COLFAX AVE. N. L��� BIYANT AVE. N. _� - - - -- � M ffl L UY MAVII .X - AVE. N. FDRIC ~ ~ ., . W O _ Z z GWDEN AVE. N. _ CAAID N AVE. N. z I CAMDEN AVE. N. .. , F = — E - E d ��� IyFR („ 0o C) V\ 66Z'S CST JJ - Trc �0S -ecj J / J �_} F <' Ct ,t� p C• i r�t�rt �� i1 1 A/o r�S J"e Y s ry'e:0 C 0h E V anti 0 }- � Cl V � d c� 1', Ck v�� o C5 /; /, Uwe Ao an U c -�� L"Y, sko MINUTES OF THE PROCEEDINGS OF THE PLANNING COMMISSION OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION NOVEMBER 30, 1995 CALL TO ORDER The Planning Commission met in regular session and was called to order by Chair Tim Willson at 7:31 p.m. ROLL CALL Chair Tim Willson, Commissioners Donald Booth, Mark Holmes (arrived at 7:32 p.m.), Dianne Reem, and Graydon Boeck Also present were the Secretary to the Planning Commission PIanning and Zoning Specialist Ronald Warren, and Planning Commission Recording Secretary Carla Wirth. Absent at Roll Call: Excused absence by Commissioners Kathryn Palm and Robert Mickelson. APPROVAL OF MINUTES - OCTOBER 12, 1995 There was a motion by Commissioner Boeck and seconded by Commissioner Booth to approve the minutes of the October 12, 1995 Planning Commission meeting as submitted. The motion passed 3 -0 with Chair Willson abstaining. CHAIRPERSON'S EXPLAVATIQIV Chair Willson explained the Planning Commission is an advisory body. One of the Commission's functions is to hold public hearings. In the matters concerned in these hearings, the Commission makes recommendations to the City Council. The City Council makes all final decisions in these matters. Commissioner Holmes arrived at 7 :32 p.m. APPLIQA.TION NO 95013 Chairperson Willson introduced the first item of business, a request from Roland Morgan for Special Use Permit approval to operate a home barber shop at 6115 Aldrich ,Avenue N. The Secretary presented the staff report, used overhead transparencies to show the location and detail (see Planning Commission Information Sheet for Application No. 95013, attached). Commissioner Boeck inquired regarding whether Special Use Permits are transferrable. The Secretary explained that technically Special Use Permits go with the property but the use would have to operate in precisely the same manner as granted. He further explained that for the most part, the City treats home occupations as licensing. easing. 11 -30 -95 1 Chair Willson indicated he shares this concern and would suggested that proposed condition 1 of the Special Use Permit be expanded to indicate that Mr. Morgan is the sole operator, which would make the Special Use Permit nontransferable. Commissioner Boeck noted the report indicates the existing driveway can hold six vehicles. He suggested that proposed condition 3 be revised to indicate six vehicles is the ma)dmurn allowed. The Secretary indicated this revision can be made and explained staff believes the driveway area will be adequate if the business is limited to appointment only. Commissioner Reem asked if Mr. Morgan must apply for and receive the State Board license prior to operating. The Secretary indicated this is correct and explained that the State will also inspect. Commissioner Holmes asked if Mr. Morgan will be erecting a sign. The Secretary responded that Mr. Morgan is not proposing any signs but with the Special Use Permit he would be entitled to (with a sign permit) a 2.5 square foot sign. PUBLIC HEARING (APPLICATION NO 95013 Chairperson Willson asked for a motion to open the public hearing on Application 95013 at 7:45 p.m. There was a motion by Commissioner Boeck and seconded b C mmisszoner Booth to open the public h� --aring. The motion passed unanimously. Tom McCutchan, 6131 North Aldrich, stated he has been a neighbor to Mr. Morgan since 1953 and found him to be a solid member of the community and good businessman. Mr. McCutchan stated he has no objection to this request and believes it is a good option for retired residents and should be encouraged. Mr. Morgan stated he had nothing to add. CLOSE PUBLIC HEARING There was a motion by Commissioner Booth and seconded by Commissioner Reern to close the public hearing at 7:45 p.m. The motion passed unanimously. ACTI RECOMMENDING APPROVAL OF APPLICA ON NO. APPLICATION 95013 There was a motion by Commissioner Booth and seconded by Commissioner Holmes to recommend approval of Application No. 95013 submitted by Roland Morgan for a Special Use Permit, subject to the following conditions: 1. This Special Use Permit is granted only for a home barbershop to Ronald A. Morgan as the sole operator. The use may not be altered or expanded in any way without first securing an amendment to this special use permit. 11 -30 -95 2 2. This Special Use Permit is subject to all applicable codes, ordinances, and regulations. Any violation thereof may be grounds for revocation. 3. All parking associated with this home occupation shall be off- street on improved space provided by the applicant for a maximum of six vehicles. 4. The hours of operation shall be between the hours of 9:00 a.m. and 5:00 p.m., Monday through Friday. Customers shall be served on an appointment -only basis. 5. The applicant shall install a smoke detector and fire extinguisher in the area of the home occupation, and shall provide extended handrails leading to the basement area. 6. A current copy of the applicant's State license shall be submitted to the City prior to the issuance of the Special Use Permit. Voting in favor: Chairperson Willson, Commissioners Booth, Boeck, Holmes and Reem. The motion passed unanimously. The Secretary noted that this application will be referred to the City Council at the December 11, 1995 meeting. The applicant is required to be present at the City Council meeting. If any changes or modifications are made to the plans prior to City Council consideration, they must be brought back before the Planning Commission for review. 1996 MEETING SCHEDULE ROPOSED The Secretary distributed and reviewed the proposed meeting schedule for 1996, noting meetings in January and February, 1996, are scheduled on Wednesday since he has a scheduling conflict. Chairman Willson noted a conflict on the fourth Wednesday of the month with the Charter Commission. As a member of that Commission, he indicated he will be unable to attend the January and February, 1996, study sessions. The Secretary noted there is nothing on the December agenda at this time and recommended it be canceled. The Commission concurred. The next Brooklyn Center Planning Commission meeting will be held on January 10, 1996, at which time the Chair and Chair Pro Tem will be elected. OTHER BUSINESS Appointments The Secretary noted three seats (Commissioners Booth, Holmes and Palm) are open for reappointment and all current members have expressed interest in reappointment. It was noted that Commissioner Mickelson has not attended the last few meetings. The Secretary advised this is due to a job conflict. Chair Willson stated he will contact Commissioner Mickelson and ask what he foresees in his schedule for 1996. 11 -30 -95 3 i 63rd Avenue Commissioner Reem requested an update regarding 63rd Avenue. The Secretary advised that Randy Rau hired an architect but was not satisfied with those plans. He explained that Mr. Rau is lannin a as station with v - P g g th dri e u on both side however, there i P � s a conflict because the property abuts residential property on the north side of 63rd Avenue. The Secretary noted the Brooklyn Boulevard Task Force recommends looking at an overlay ordinance to allow gas stations in areas that abut residential contingent upon providing more extensive berms and landscaping. The Secretary stated he expects Mr. Rau will ask the Planning Commission to consider that type of arrangement. Country Stole Property Commissioner Reem requested an update regarding the old Country Store building. The Secretary advised that staff has contacted developers to spun' interest and one has indicated interest for another type of operation. Commissioner Reem asked if there is speculation this could be the location of a new City Hall. The Secretary stated he is not aware of any plans but there has been some discussions and a community survey made regarding park improvements, expansion of the City Hall, Police Department and Fire Station. Commissioner stated she thinks it would be a good site for a grocery store. ADJOURNMENT There was a motion by Commissioner Boeck and seconded by Commissioner Booth to adjourn the meeting of the Planning Commission. The motion passed unanimously. The Planning Commission adjourned at 8:04 p.m. Chairperson Recorded and transcribed by: Carla Wirth TimeSaver Off Site Secretarial 11 -30 -95 4 • Council Meeting Date 12 -11 -95 City of Brooklyn Center Agenda Item Number C� Request For Council Consideration Item Description: Discussion regarding review of the Requests for Qualifications (RFQ) for Comprehensive Plan update. Department Approval: Ronald A. Warren, Planning and Zo 'ng ialist Manager's Review /Recommendation: No comments to supplement this report Comments below /attached • Recommended City Council Action: It is recommended the City Council discuss the process for reviewing and selecting a potential planning consultant and designating a City Council member to serve on an interview panel. Summary Explanation: (supporting documentation attached ) On November 17, 1995, the staff sent a Request for Qualifications (RFQ) to 12 various planning consultants in the Twin Cities metropolitan area for the purpose of updating the City's Comprehensive Plan. That RFQ requested a response by December 1, 1995 (see RFQ attached). We have received six responses and believe it would be worthwhile to interview these six potential candidate firms for further consideration in order to recommend to the City Council the selection of a firm to negotiate a specific contract for the updating of the City's Comprehensive Plan. We also believe it would be beneficial to have a City Council member join Brad Hoffman, myself and the Planning Commission Chair in this interview process. 0 Request for Qualifications City of Brooklyn Center Comprehensive Plan Update • Due Date: December 1, 1995 The City of Brooklyn Center is seeking Statements of Qualifications for the purpose of updating its 1979 Comprehensive Plan. The updated plan must meet the Metropolitan Council's statutory requirements, including compliance with Metropolitan Systems Statements and consistency with City zoning. The plan should take a strategic approach toward future development and redevelopment, and should also address the following specific issues: ► development of a coordinated neighborhood improvement program, to include evaluation and replacement of existing infrastructure; ► evaluation of existing housing stock and strategies for redevelopment and rehabilitation; ► revision of land use regulations; ► community image and strategies for enhancing it; ► demographic change and other issues typical of a mature suburb; ► public involvement and communication. The Planning Commission will oversee development of the plan and City staff will provide some assistance. Please submit 10 copies of a Statement of Qualifications, including the following d ements: 1. Identify form(s) submitting proposal, including prime consultant and any subconsultants. 2. Identify project team, including Project Manager and other team members, supplying both a full resume and a summary resume for each, with emphasis on related experience. 3. Firm's experience and qualifications: provide an overview of the firm's experience and a more detailed summary or related experience. 4. References: supply at least 3 references for previous work related to this proposal. including name and phone number of a contact person and the name of the project to which the reference pertains. All materials should be submitted to: Ron Warren City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 ! December 1, 1995. If you have any questions regarding this RFQ, please contact Mr. Warren at 569 -3300, Request for Qualifications Comprehensive Plan Update Due Date: December 1, 1995 4t ailed November 17, 1995 1. BRW, Inc 9. Camiros Attn: Bill Weber 5547 Grand Ave s 700 South Third Str Minneapolis MN 55419 Minneapolis MN 55415 10. Hoisington Koegler Group Inc 2. Dahlgren Shardlow & Urban Inc 7300 Metro Blvd, Suite 525 300 First Ave N Minneapolis MN 55439 Suite 210 Minneapolis MN 55401 11. Sanders Wacker Wehrman Bergley Inc 365 Kellogg Blvd E 3. Westwood Professional Services, Inc St. Paul MN 55101 Attn: Tim Erkkila 14180 Trunk Hwy 5 12. Loucks & Associates Inc Eden Prairie MN 55344 7200 Hemlock Lane Suite 300 4. Northwest Assoc Consultants Inc Maple Grove MN 55369 5775 Wayzata Blvd • Suite 555 St Louis Park Mn 55416 5. Schoell and Madson Inc Attn: Tom Schottenbauer 10580 Wayzata Blvd Minnetonka MN 55343 6. Barton - Aschman Assoc Inc Attn: Barry Warner 111 Third Ave S Suite 350 Minneapolis MN 55401 7. James R Hill Inc 2500 W County Road 42 Suite 120 Burnsville MN 55327 8. Short Elliot Hendrickson Inc 3535 Vadnais Center Dr St Paul MN 55110 • Council Meeting Date 12/11/95 3 City of Brooklyn Center Agenda Item Number 7 Request For Council Consideration • Item Description: Staff Report Re: Request For Proposals for Professional Services, Shingle Creek Regional Pond Department Approval: (�I! U, -- . 5 - � � K; Diane Spector, Direct of Public Servic s Manager's Review /Recommendation: ' No comments to supplement this report Comments below /attached Recommended City Council Action: Discuss and select an option regarding the RFP process. • Summary Explanation: (supporting documentation attached Yes ) The City Council on October 23, 1995 authorized the development of an RFP for professional services related to the proposed Shingle Creek Regional Pond project. The purpose of this item is to present the Council with additional information regarding the project, including options regarding the RFP. We have spent the past several weeks bringing this project into focus. We have discussed it with representatives from several agencies, and it has become clear that this project is evolving into a potentially multi jurisdictional, cooperative project. The regional pond has sometimes been seen as strictly addressing Brookdale drainage problems, when in fact 75 percent of the storm water proposed to be treated is contributed by the balance of the commercial area, a sizable residential area in Brooklyn Center and in Minneapolis, TH 100 runoff, and CR 152 (Brooklyn Boulevard) and CR 10 runoff; Brookdale only contributes about 25 percent of the storm water proposed to be treated. Pending improvement to Brookdale and the need to develop options for treating its runoff was merely the catalyst needed to spur parties to action on the regional approach. What is emerging is the need to develop a "master plan" which provides for the phasing of various storm drainage improvements, what we call a "Phase U" plan as it relates to the Local Water Management Plan. The improvements are intended to provide: • A major quality improvement to Shingle Creek; • The restoration of a degraded wetland; • The creation of a neighborhood amenity; and • Elimination of a barrier to redevelopment, not only for Brookdale but for the entire commercial area. In our review of the past several weeks, we have made contact with Mn/DOT and Hennepin County DOT (HCDOT), both of whom have expressed a willingness to be involved in both planning end and financially. Request For Council Consideration Page 2 THE PROCESS • To move the project along as expeditiously as possible, and more importantly to provide for better data so that funding can be requested from Mn/DOT and HCDOT (which often need one to two years' advance notice to turn around funding) and possible other sources such as special assessments, we recommend that a Feasibility Report be developed. This Feasibility Report would include the preliminary analysis of options for dealing with storm water treatment for the entire area identified in Figure 1: 1) Develop a plan whereby the Shingle Creek Regional Pond would serve the entire sub - watershed area. 2) As an alternate, review a plan where Brookdale's drainage would be treated on site, and all other storage and treatment needs would be taken care of through the Shingle Creek Regional Pond; and 3) As another alternate, review a plan where Brookdale's drainage would be directed to treatment off site, such as the Golf Course ponds, and all other treatment needs would be directed to the Regional Pond. The Feasibility Report would prepare preliminary cost estimates for each option and recommended cost allocations. The Report would also include development of an Environmental Assessment Worksheet (EAW) if necessary, and preparation and submission of permits or reviews needed to be acquired from the Hennepin County Soil and Water Conservation District; the Shingle Creek Watershed Management Commission; the Minnesota Pollution Control Agency; the US Army Corps of Engineers; and the Department of Natural Resources. • Once the study was underway, we would organize an "implementation team" with representatives from not only the participating four agencies, but also the permitting agencies. This would provide for greater project understanding, development of a consensus regarding a preferred option and on possible financial participation, and potentially speedier review and approval of permit applications. THE RFP A draft RFP to develop the Feasibility Study is attached for the Council to consider. The turnaround time on this RFP and the study are extremely tight, to assure that all permits and approvals would be available by approximately August, 1996. Minneapolis is anxious to construct at least a portion of the pond project in 1996, in association with its street improvement project in that neighborhood in 1996. Mayor Sayles- Belton has included funds for the initial phase of pond construction in her 1996 budget. This Feasibility Study and EAW is a second phase of the Brookdale Area Drainage Study that the consultant Short Elliot Hendrickson (SEH) has already performed. Instead of utilizing the RFP process, it may be more time and cost effective to authorize staff to negotiate a contract with SEH, for the following reasons: • SEH was selected to perform the first study after an extensive RFP and interview process. At that time, five consulting firms were considered; two were interviewed by a panel of representatives from Brooklyn Center and Minneapolis. SEH was unanimously considered to be the most qualified firm with the best approach to the study, and in fact SEH submitted the lowest cost proposal. • SEH has estimated its fee for preparing the Feasibility Report would be in the neighborhood of $24,000- 27,000, compared to the $30,000 - 35,000 estimated by staff several weeks ago. If the • implementation team agreed that a full EAW would not be required, then the estimated cost of the Feasibility Report could be reduced by about $5,000. SEH has performed a considerable amount of preliminary work in the conduct of the first study (such as modeling the entire drainage system) that would have to be recreated by other firms. Request For Council Consideration Page 3 • SEH has an intimate knowledge of the project, and could "jump right in" as soon as a contract could be is negotiated. The RFP process would likely take at least a month. Many of the firms contacted would likely review the project calendar and decline to submit a proposal. If a new consultant were selected, it would take several weeks to get up to speed on the project and thus the real work on the feasibility report would not begin until February. The delay would place a real time crunch on the study, making it unlikely that the study and related permitting could occur in time for Minneapolis to begin construction of the pond in 1996. However, if the Council desires to go ahead with the RFP, we would endeavor to return a recommendation to the Council at its January 8, 1996 meeting. We would submit the RFP to the following firms: BRW Wenck Associates, Inc. Enviroscience SEH SWB Westwood Professional Services Barr Engineering HD & R FINANCING We have identified two potential funding sources for the RFP. First, the cost could be funded from the Storm Drainage Utility. Or, the cost could be financed from CDBG funds. We have confirmed with Hennepin County, which administers the CDBG funds, that a Feasibility Study of this type would be eligible for CDBG funding. However, it would require that the Council conduct a public hearing on the reallocation of funds already designated. • It is important to note that the preparation of a Feasibility Report and an EAW does not commit the Council to any specific project nor any expenditure other that the for the costs of the Report. However, without the Feasibility Report, we do not have adequate information to comfortably allocate costs between the participating agencies. Even if actual construction is years away, we would still require information at this time to "get in line" for funding. The concept of the Shingle Creek Regional Pond has near universal acceptance. It is consistent with the City's policy to promote regional approaches to storm water treatment rather than on a parcel by parcel basis. It is endorsed by the Shingle Creek Watershed Management Commission. It was highlighted as a Hennepin Community Works endorsed project. It is consistent with the goals of the MPCA and DNR. The Shingle Creek Neighborhood of Minneapolis has agreed to dedicate a portion of its scarce Neighborhood Revitalization Program (NRP) funding towards amenities. It has the endorsement of Minneapolis Council member Alice Rainville, and Mayor Sharon Sayles- Belton. HCDOT and Mn/DOT are willing to be involved. This project appears to be a perfect example of a cooperative, multi jurisdictional effort which could successfully provide for a substantial environmental, economic development, and quality of life improvement. COUNCIL ACTIONS We recommend the Council consider funding the Study from the Storm Drainage utility. If the Council so desires, authorize staff to negotiate directly with SEH for a contract for professional services with fees estimated to be $24,000 - 27,000. As an alternative, direct staff to proceed with the RFP process. • Y r Y \Y • � y ,� ��• M il � � � ':,. a • � lA>• • lnlrn, a��ln. ;:11ar!lsma•:r�lzr� �iuy�:r «>�►•,a/9;�..�► ■ :.�..����r►'d �.'�","::'� "'c�� �' � t •. sauNlnlw►7 rle�►sror �asvli� � � � ' , >" � � �!+ �� ' ! � S. � ,� 1 ��� �Ul a:•n 7aN t11dc1, ' `, � 1. .r +aana• +' `. lit.li�,�'....'M:: «t• `�C°..'_ttfl =`!1� �'{. ! ��d�pl @► '� � y .,� l Self: �� ' i?''4•r. YY4 -:y� •Ak•:ta�pY.,l.a.0 l.ui L ` t _:7:Ulifr: ♦ a i � �� _ y; `� ` .:► ' �a.urs�•�y � � ';jar r. •�drm:7777777Ca: �:� 0liilai I� �` Q • y 7 f :• �y VJi►t\5 , p ► N \ i , J .W ° b �� „ _ _ __ �ll* `It «Il7ada11aV ►y� J z • vv ✓ GVL1Vii I .iiti l;i�. i ftil �'rU. � vvvU� f. U[ J To: RE: Request for Proposal Brookdale Area Storm Drainage Master Plan and Feasibility Study Dear The City of Brooklyn Center invites qualified professional engineering firms with expertise in stormwater management to submit proposals for engineering services in the preparation of a Master Plan and Feasibility Study for Storm Drainage Improvements serving Watershed District LSC4, meeting the requirements of the Shingle Creek Watershed Management Commission (SCWMC). Also included is the development of an Environmental Assessment Worksheet (EAW) for the selected design option and the preparation, submittal and follow -up support for required permits and plan approvals for the proposed work. The enclosed request for proposal details the work required and the schedule for its completion. A_U proposals must be received at Brooklyn t y Center City Hall by 4:00 pm on December 1995. Proposals shall be addressed to: ' Diane Spector, Director of Public Services 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 Please direct any questions you may have regarding this RFP to me. Sincerely, Diane Spector Director of Public Services. • "`� �" "" n �" �' •� GUL.i l: 11L.y11 iiYL. ii� 17V. C1CV V000�J �, �J • CITY OF BROOKLYN CENTER, MINNESOTA Request for Proposal Brookdale Area Storm Drainage Master Plan and Feasibility Studv I. INTRODUCTION It is likely that the Brookdale Shopping Center and /or surrounding developments will soon expand and /or renovate, resulting in a need to develop storm drainage system improvements which meet the requirements of the Shingle Creek Watershed Management Commission (SCWMC). Rather than requiring each property owner to develop on -site treatment facilities, the City wishes to develop a regional plan which will serve to meet SCWMC requirements for all properties Iocated in district LSC4, as identified by the SCWMC and shown on Exhibit A (attached). A concept has been developed for construction of a stormwater pond within the undeveloped areas in the City of Minneapolis which lie between Vincent and Sheridan Avenues and between 51st and 53rd Avenue (see Exhibit B). ® The City of Brooklyn Center has previously employed Short Elliot Hendrickson, Inc. (SEH) to conduct the following preliminary studies relating to the concept: Brookdale Area Drainage Study, dated March 4, 1994 SEH No. I- BROCT9401.00; and Wetland Delineation report, dated December 30, 1994 SEH No. A- MPLS09503.00 An extract of these reports is attached (see Exhibit C). Also, complete copies of these reports are available for your review at the Brooklyn Center City Engineer's office. At this time, the City wishes to develop a Master Plan for development of storm drainage improvements serving district LSC4 which meet the requirements of the SCWMC for that district, and a Feasibility Report (which meets the requirements for a feasibility report under Minnesota Statutes, Chapter 429) covering the selected design option. 1 LiL J vC.✓ l -r - -r DUL � Ui1 l iL�1;�, 117v. i rIA 1W. 0 1 C:I U4 it, SCOPE OF MASTER PLAN AND FEASI IL= STUDY The City of Minneapolis has expressed a strong interest in the joint development of a storm drainage system serving both district I.SC4 and subdistrict LSCl -1 (See Figure I in SEH's report). Accordingly, the Engineering Design Division of the Minneapolis Public Works Department will conduct some portions of this study in cooperation with the consultant selected by the City. This study shall evaluate various system options of achieving compliance with SCWMC requirements within the defined sub - watershed areas and shall include a hydraulic analysis and development of detailed preliminary plans for each of at least the following four options, ie: Option 1: An on -site pond on Brook property, to treat Brookdale's storm water, and development of regional ponding serving the balance of the sub - watershed area. In SEH's report this option is identified as the lowest cost option not includin land cost. However, that recommendation also emphasizes that a 1 to 1.5 pond "will not likely be an aesthetic asset. Option 2: An on -site pond on Brookdale's property, to treat Brookdale's storm water, and development of regions /ponding serving the balance of the sub - watershed area. Note: This is identical to Option I except that this option shall expand the concept to include a 3 to S acre aesthetically pleasing pond on Brookdale property. Option 3: An off -site pond, serving Brookdale's storm water, located within the Centerbrook golf course; and development of regional ponding serving (in Minneapolis) the balance of the sub - watershed area. Option 4: Development of a system of regional ponding, within the Centerbrook golf course and within the Minneapolis wetland area, serving the entire sub- watershed areas. For each option the study shall include preliminary costs estimates for all design services, for all construction costs, including ponds, storm sewers and land costs relating to that option. And, for the selected option, the feasibility report shall provide a recommended allocation of costs for all options, based on the benefits received, (i.e. - special assessments to privately owned properties, cooperative agreements with MnDOT, Hennepin County, City of Minneapolis, etc.). 2 wZ„ . -T �-r'D a ,lc;yn .rig. - ��� 1. � n'� nU. 01 .,.,�CUO� i J� Note: Preliminary discussions regarding this matter have been held with the following peons: City of Minneapolis Rammankutty Kannankutty Montgomery Watson (.4S engineers for SCWMC) Steve Woods Minnesota Department of Dennis Larson Transportation, Metro District Hennepin County Transportation Harlan Hanson Division, Public Works Department Each have agreed to cooperate with the City of Brooklyn Center and with its consultant in making required information available and in providing support and cooperation during the progress of the study. However. we ask that no direct contact be made with these individuals durine the vrocess of preparing your proposals Should you have questions of them, please contact me. If appropriate, we will then contact them and share their response will all consultants who are preparing proposals. III. ENVIRONMENTAL ASSESSMENT While it is unclear whether or not an Environmental Assessment Worksheet (EAW) is mandatory under state law, the City wishes to proceed with the preparation of a voluntary EAW covering all work in hoth cities which will serve as a support document relating to required permits and plan approvals. Accordingly, the selected consultant shall prepare an EAW for the selected option, and assist the City in submitting and obtaining approval of the EAW. IV. PERMTTS /APPROVALS REQUIRED Based on information currently available, it appears the following permits and approvals will need to be received: ✓ Hennepin County Soil and Water Conservation District (HCSWCD) review and comment. ✓ Plan approval from the Shingle Creek Watershed Management Commission (SCWMC), both as to compliance with the WMC's standards, and as to its function as the Iocal government unit (LGU) for wetland permits. ✓ An NPDES permit from the Minnesota Pollution Control Agency (MPCA). ✓ A US Army Corps of Engineers (ACOE) "individual 404401" permit. G 0 U00 f. lJ0 In addition, a permit may be required from the �I' e q mn sota Dep artme nt e (DNR) for work within the protected limits of Shingle Creek. nt and National Resources Accordingly, the selected consultant shall prepare the required permits and /or in cooperation with the City of Minneapolis (see Section VII regarding Assignment of Responsibilities). To initiate this process, a Combined Joint Notification (CJN) form shall be completed an d submitted to all of those agencies for their review and comment. Iy'ote: The Cities of Broolclvn Center and Minneapolis have agreed to organi ce an "Implementation Team" for the purpose of facilitating discussion of technical and policy issues regarding the development of this study. In addition to representatives from each city, representatives from the following agencies will be invited to participate in the Implementation Team: ✓ U.S. Army Corps of Engineers (.ACOD) ✓ Minnesota Dept. of Transportation (MNDOT) ✓ Minnesota Pollution Control Agency (MPCA) ✓ Minnesota Dept. of Natural Resources (MDNR) Hennepin County un y Public Works Dept/Transportation D'�' ' t Division {HCDOT} ✓ Hennepin Coon Soil P and Water r Conservation D t is pct H ( CSWCD) ✓ Hennepin Community Works Shingle Creek k � Watershed Mgt. Commission (SCWMC} (repr. by Montgomery Watson) The selected consultant will be requested to resent conce plans, progress rep to p resent information to this Implementation Team to assist them ' in under P g r and other P them opportunities for informal review and input, and to assist themin developing a s regarding a preferred option, thereby providing a basis for informed review and early approvals when the formal applications for permits and plan approvals are submitted. V. PHASING OF IMPROVEMENTS At this time, the most time - sensitive portion of the proposed improvements is the construction of the proposed pond within Minneapolis' wetland area because Minneapolis will be reconstructing all streets surrounding his area durin e benefits to c g summer of 1996, and there are definite oordina ' t2n rid G g pond construction with those street improvements. mpro ements. Other elements of the proposed improvements can be phased so as to relate to various improvements in Brooklyn Center, including: • Brookdale Shopping Center expansion • Improvements on other commercial sites greater than 5 acres 4 �-�' DVL MY „ = {i• 1 f %,1 i1U. 1CuvlJGUO� r. 'U I • • Improvements to T.H. 100 • Improvements to Brooklyn Boulevard (CSAH 152) • Improvements to CSAH10 VI. ASSIGNMENT OF RESPONSIBILITIES The Engineering Design division of the ;Minneapolis Engineering Department wishes to provide all preliminary and final design services and construction services (by day labor) for all work within the City of Minneapolis. They have also agreed to prepare and process all of the permits and approvals required for work within the cit of Minneapolis, and may agree to assist in preparation and processing some permits and approvals for work in the City of Brooklyn Center, if it is determined that combined submittals for work in both cities will be more expedient that parallel submittals. Accordingly, the following table defines the responsibility for each element of the proposed Feasibility Study. City of Consultants's Minneapolis Work Element Res risibility Res nsibility I. Review SEH report Yes Yes 2. Develop Feasibility Report including Yes No preliminary layouts and hydraulic designs for each of the three options described above, to define stormwater system improvements which are needed to achieve full compliance with SCWMC requirements in District LSC-4, with complete cost estimates for all such improvements within the City of Brooklyn Center. 3. Develop preliminary, layouts, hydraulic design No Yes and cost estimates for aU work within the City of Minneapolis, compatible with each of the three options described above. 4. Review City of Minneapolis design and cost Yes Yes estimates and assist Brooklyn Center in negotiating a cost sharing agreement for final design and construction work within the City of Minneapolis. S. Develop an Environmental Assessment Worksheet Yes No (EAW) covering the selected options. 5 o�L.viy a ilc;yn, 1ivl,. . nn ivU. bic�:,ubUb� 6. Preparation and submittal of application for permits Yes -for and plan approvals as needed to the agencies noted all work all work above. within within Brooklyn. * Minneapolis. Center. Note: the issue of which city will submit the applications for these permits and plan approvals will be resolved in cooperation with the Implementation Team. VII. SCHEDULE Because the City of Minneapolis plans to construct various improvements in the vicinity of the proposed regional pond in the summer of 1996, it is important that the Feasibility Study be conducted and completed as soon as possible so that construction work on that pond can be started by August 1, 1996. Accordingly, the following schedule is established as the City's goal: t 1. Review of previous reports and development and delivery of the Feasibility Study report covering at Ieast the 3 options described above. ........................................... by March 31, 1996 2. Preparation and submittal of an EAW and a Combined Joint Notice. ............... ............................... by April 15, 1996 3. Preparation and submittal of applications for permits and plan approvals. ................ ............................... by May 1, 1996 4. Support of application for permits and plan approvals, to assure their issuance. ............. ............................... • by August 1, 1996. VIII SUBMISSION OF PROPOSALS Consultants desiring to be considered for this work shall submit a proposal containing the following information: 1. cover letter. This should include the name and address of the lead consultant and the names of other firms or individuals participating in the proposal. • 2. description of the firm(s) including staff size and classification of personnel. 6 .vL✓ . - -TG DIIL l v i a liZ.I,%, 1 f ~,A iiI). 01Cw "L0IJ0:+ r. Uv • 3. a statement of the proposer's understanding of the project and project objectives. 4. client references especially including for similar work performed during the past three years. S. qualifications of the key personnel to be assigned to the various elements of this project. b. a description of the Proposer's approach to the processes which will be followed to assure compliance with these specifications, and all State and Federal laws, rules and regulations. 7. if the firm submitting the proposal will be utilizing the services of other firms to provide some of the required services, provide a Iist of projects on which this "team" has worked together successfully. Provide names of the clients, contact persons, addresses and telephone numbers. S. a Iisting of all key personnel who will be assigned to work on this project, listing their names and compensation schedule, and the basis on which their services will be charged to the project. 9. an estimated breakdown of the percentage of the total costs which relate to the four major components of this work, i.e.,: • Master Plan Development = p % ) (proposer to show estimated EAW Development distribution of total costs) Feasibility Report = % } Permits & Plan Approvals % } TOTAL 100 % 10. a proposal to complete all required work with total costs not -to- exceed a specified value, i.e., total costs to the City of Brookly exceed S n Center for all work under this contract shall not Note: If the proposer wishes to exempt certain items from this maximum, or to define limits to certain elements of work within that maximum, the proposer shall explicitly define such exceptions within the proposal. 7 Council Meeting Date 12/11/95 G Item Description: 3 City of Brooklyn Center Agenda Item Number 7 L Request For Council Consideration • Proposed 1996 Park Capital Improvement Program Department Approval: Diane Spector, Dire or of Public Services Manager's Review /Recommendation: No comments to supplement this report Comments below /attached Recommended City Council Action: Discuss information and provide direction to staff. Summary Explanation: (supporting documentation attached Yes ) • The 1996 Capital Improvement Program, presented at the November 27 Council meeting included provisions for replacement of playground equipment at some City parks, replacement of the tennis courts at Northport Park, miscellaneous repair of a retaining wall along Shingle Creek, rehabilitation of the Central Park Plaza pond and boardwalk, and additional improvement items. At that time, staff indicated that these improvements would total in the neighborhood of $250,00 - 300,000. Staff requested that Council consider this as a minimum level of park capital improvement projects. The following is a more in -depth description of the above noted items and their estimated costs. Playground Equipment Replacement The 1996 Capital Improvement Program includes replacement of playground equipment at West Palmer, Grandview, Garden City and Marlin Parks. At their November 1995 meeting, the Parks and Recreation Commission approved a motion asking that the City Council consider amending this plan to replace six parks in 1996 and the remaining five in 1997. They further stated that staff should make recommendations as to which two additional parks are added to next years schedule. Staff has determined that Bellvue and Kylawn Parks would be the most suitable additions. In order to facilitate equipment replacement, staff proposes to use the same methodology for the above parks as was successfully utilized the past two years. Namely, after input from the Parks and • Recreation Commission, the contract documents would identify acceptable types of equipment, minimal functional requirements and budget constraints, but leave the design and layout up to the bidders. A brief description of proposed improvements are as follows: Request For Council Consideration Page 2 West Palmer Park Staff recommends using the existing containment area. It would be of adequate size if the • swings are moved to a nearby location. In addition staff expects to reuse the "fort" portion of the existing playground equipment. It is in relatively good condition and adds a bit of individuality to the park. Additional new equipment will be purchased to complete the play area. The approximate cost of above noted work is $40,000. Marlin Park Staff recommends slightly expanding the current containment area. New equipment will be purchased that focuses on children ages two to five. A glider swing for adults will also be considered. The approximate cost of above noted work is $25,000. Grandview Park Staff recommends expanding the current containment area. It would be of adequate size with a few minor changes and if the swings are moved to a nearby location. As this park is heavily used by the Earle Brown School, a larger play area is being proposed. The approximate cost of the above noted work is $50,000. Garden City Park Staff recommends using the existing containment area. It would be of adequate size with the swings inside it. New equipment will be purchased to complete the play area. The • approximate cost of above noted work is $35,000. Bellvue Park Staff recommends using the existing containment area. It would be of adequate size with the swings inside it. New equipment will be purchased to complete the play area. The approximate cost of above noted work is $35,000. %ylawn Park Staff recommends using the existing containment area. It would be of adequate size with the swings inside it. New equipment will be purchased to complete the play area. The approximate cost of above noted work is $35,000. Upon completion of these replacements, playgrounds remaining to be replaced are: East Palmer, Riverdale, Happy Hollow, Twin Beach and Wangsted. Retaining Wall and Miscellaneous Improvements There is a small retaining wall in front of City Hall that is need of urgent repair. It was originally constructed of wood timbers, which have subsequently rotted and are falling apart. Staff proposes to rebuild this wall using concrete retaining wall blocks. A related improvement is the need for rehabilitation of the Central Park Plaza ponds and boardwalk. Erosion along the edge of the pond has exposed the pond liner, leaving it open to possible damage • and /or failure. To correct the problem, staff proposes the use of the same type of retaining wall block around the edge of the pond. The pond liner would be incorporated into the wall construction. Request For Council Consideration Page 3 The boardwalk too is in need of some attention. A number of the boards are severely weathered • and cracked. Staff recommends that the boards be turned over and resecured. This should extend the life of the boardwalk by a minimum of five years. The cost of the pond and retaining wall improvements is approximately $35,000. Northport Tennis Court Replacement The tennis courts at Northport Park were closed the entire 1995 playing season because of safety concerns regarding the playing surfaces. The City recently received cost estimates on the replacement of these courts. The company that provided these estimates recently refurbished the tennis courts at Brooklyn Center High School. The company uses a relatively new surface that seems to hold up well to our changing weather conditions. In addition, using this product will save the City almost $10,000 over the cost of a typical asphalt installation. The cost for this improvement is estimated at $45,000. Miscellaneous Park Lighting During the past year, staff has noted the deterioration of a number of ball field /rink light standards in city parks. A number of these poles are twenty five years old and are in need of replacement. In addition, bulbs for the fixtures are becoming difficult to find. The proposed improvement calls for • the purchase of twelve light poles with lights and the repositioning of four poles currently not used. The total cost for this improvement would be approximately $25,000 including wiring and installation. Staff have calculated that the City would save approximately $600 per year in electrical charges by replacing the incandescent bulbs with more energy efficient metal halide bulbs. Summary The 1996 Capital Improvement Program, presented at the November 27 Council meeting included provisions for replacement of playground equipment at some city parks, replacement of the tennis courts at Northport Park, miscellaneous repair of a retaining wall along Shingle Creek, rehabilitation of the Central Park Plaza pond and boardwalk, and additional improvement items. At that time, staff indicated the needed improvements would total in the neighborhood of $250,00 - 300,000. After further analysis, staff estimates the total costs for proposed 1996 improvements at closer to $325,000. If the Council desired to remain within the $250- 300,000 range, it could consider reducing the number of playgrounds replaced from six to five or four. Brief descriptions of each improvement and their associated costs have been provided. With Council's direction, staff will begin to prepare plans and specifications for these park capital improvements. • .W1'✓ AW 21Y)ObV W mw Slwr AYF N a 1-' IRLDO AI{ N 1 =0 w '� ^S Al SmTI AYE N 6C F S Wx CIA 5100 AEN WAI WAIL AYE N CITY OF Q4YSTA[ 1 .. •:: . �. S r "a 4 Qr AA. 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(Q � A3 X/!Nj '0 A!!.7 ISSIPPI � fcrrY r.¢ ^ \ \ \VVVVVV `- - - -- - v Council Meeting Date 12/11/95 3 City of Brooklyn Center Agenda Item Number Request For Council Consideration • Item Description: Staff Report Assessment Stabilization Program Department Approval: Diane Spector, Dir'ctor of Public Services Manager's Review /Recommendation: V, No comments to supplement this report Comments below /attached Recommended City Council Action: Review Assessment Stabilization Program, make recommendations for 1996. Summary Explanation: (supporting documentation attached No ) • As part of a review of the Neighborhood Street Improvement Program, Council has asked for a report on the Assessment Stabilization Program. Some Council members indicated they wanted to review the program, both in terms of whether it should be retained and how it should be funded. General Philosophy The City's Special Assessment policy is a compilation of policy in several formats. It includes the original policy approved by the Village Council in 1964, its subsequent revisions, amendments and other related items. It also incorporates the Assessment Stabilization Program. The Assessment Stabilization Program was established by Council in 1993 to assist the most vulnerable property owners in dealing with the costs of street improvement assessments. Assistance is made in the form of grants to homeowners to reduce or pay in full their special assessment costs. Household income and size guidelines are used to determine eligibility for the program. Reaction to the program has been mostly positive. Even property owners who are not eligible seem more favorable to an improvement project knowing the needy residents are protected by the program. However, there have been a few residents who have questioned the "fairness" of the program, noting in particular, its continuing costs and whether all residents are being treated equally. • History In 1994, 31 percent of the property owners in the street improvement project received some financial assistance. In 1995, 28 percent received assistance. This compares favorably to the 35 percent estimate used when establishing the program. Request For Council Consideration Page 2 While the program has been positively received, two concerns have been identified during the first two • years of the program. The first, understandably, is the continuing cost of the program. After the first year's experience, adjustments were made to the eligibility requirements, making the program less costly. A second related concern is that no permanent funding source has been identified for the program. It is currently being funded from the Local State Aid fund, but the fund cannot continue to support the program. Need for Program Staff and citizens have viewed the Assessment Stabilization Program as an important component of the Neighborhood Street Improvement Program. The percentage of individuals involved in the program, indicates a need for this type of program. If the Council considers retaining the program, some changes could be made to further reduce its cost. At Council's direction, staff will look at identifying formulas to "tighten up" the program and reduce its continuing cost. Similar programs have been implemented in Bloomington and St. Cloud to reduce the burden of special assessments associated with a program of ongoing street improvements. However, certainly many other cities have implemented street improvement programs without the benefit of this type a program. Financing When the program was established, no permanent source of funding was identified. The Local State Aid • Fund (LSA) was identified as being a temporary funding source. The LSA Fund cannot afford to finance this program on a continuing basis. Staff has been reviewing options for funding the program and believe the only other source the City has authorization to use is CDBG funding. The use of other funding would likely require a charter amendment or special legislation. Options and Recommendations (1) If the Council desires to continue this program on an ongoing basis, staff asks that Council direct them to further research options for other sources of funding and actions necessary to use them. Local State Aid funds would continue to be used in 1996. (2) If Council desires to discontinue the program it could be discontinued: a) immediately; b) following the 1996 street improvement program; c) phased out over the next few (3) years. Any expenditures during the phase out period could be financed by the LSA fund. •