HomeMy WebLinkAbout1995 12-18 CCP Regular Session CITY COUNCIL AGENDA
• CITY OF BROOKLYN CENTER
DECEMBER 18, 1995
(following adjournment ofEDA meeting)
1. Call to Order
2. Roll Cali
3. Opening Ceremonies
4. Council Report
5. Open Forum
6. Council Consideration Items:
a. Resolution Calling Special Election to Fill a Council Vacancy
b. Alternative Budget Proposal by Councilmember Carmody
C. Adoption of Budgets for the Year 1996
1. Resolution Approving a Final Tax Capacity Levy for the Purpose of Defraying
the Cost of Operation, Providing Informational Service, and Relocation
Assistance Pursuant to the Provisions of MSA 469.001 Through 469.047 of
the Housing and Redevelopment Authority of the City of Brooklyn Center for
the Year 1996
2. Resolution to Authorize a Final Tax Levy for 1996 Appropriations for the
General Fund, the Street Improvement Debt Service Funds, the E.D.A. Fund,
and the H.R.A. Fund Budgets
3. Resolution to Adopt the 1996 Proposed Budgets for the General Fund, the
Street Improvement Debt Service Funds, the E.D.A. Fund, and the H.R.A.
Fund
4. Resolution to Adopt the 1996 Proposed Budgets for the Special Revenue
Funds
5. Resolution to Adopt the 1996 Proposed Budgets for the Enterprise Funds
6. Resolution to Adopt the 1996 Proposed Budgets for the Internal Service Funds
® d. Resolution Settin g Wages es and Salaries for the Year 1996
• CITY COUNCIL AGENDA -2- December 18, 1995
e. Setting Date for Annual Joint Meeting Between City Council and City Advisory
Commissions
f. Resolution Expressing Appreciation and Thanks to Camille (Cam) Andre, Interim
City Manager
7. Adjournment
•
Council Meeting Date 12118/95
3 City of Brooklyn Center Agenda Item Number
Request For Council Consideration
Item Description:
Resolution Calling Special Election to Fill a Council Vacancy
Department Approval:
a 6fiz-k
Sharon Knutson, City Clerk
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Pass Resolution Calling Special Election to Fill a Council Vacancy.
Summary Explanation: (supporting documentation attached No )
On December 11, 1995, Councilmember Barb Kalligher submitted a letter of resignation to Mayor
Kragness effective December 15, 1995. Councilmember Kalligher's term of office expires
December 31, 1996; her unexpired term is more than one year. Section 2.05a of the City Charter
provides that the City Council must call a special election when a Council vacancy occurs and the
unexpired term is one year or longer. The Charter also states the election will be held not sooner than
ninety (90) days and not later than one hundred twenty (120) days following the occurrence of the
vacancy. Therefore, the window of time when a special election must be held is March 14 through
April 13, 1996.
With a special election, procedures must conform as nearly as possible to State Statutes as that
prescribed for other municipal elections. M.S. 205.13(2) provides that filing affidavits of candidacy
must occur not more than ten nor less than eight weeks before the municipal primary. In order to
comply with the law which requires notice of filing affidavits be published two weeks prior to the first
date for filing, notice must be published in the Brooklyn Center Sun -Post December 27, 1995, submitted
to the editor b December 2
y 0. The dates for filing affidavits of candidacy would be January 16 through
January 30, 1996. These dates would comply with State Statutes as long as the special primary election
date is March 26, 1996.
The attached resolution complies with Section 2.05a of the City Charter and calls the special election
and sets the date for April 2, 1996, and March 19, 1996, for the special primary election, if necessary.
The r
• esolution also sets the dates for filing affidavits of candidacy from 8:00 a.m., Tuesday,
January 16, until 4:30 p.m., on Tuesday, January 30, 1996.
Request For Council Consideration Page 2
Should the Council choose to order a special election to be held on any other date between March 14
• and April 13, 1996, the resolution shall be amended to reflect said dates. Changing the special election
dates would not change the dates for filing affidavits of candidacy. However, M.S. 204D.21, Subd.
3. provides that the special primary election be held "not later than the 14th day before the special
election. "
Should the Council have any questions regarding the special election, please do not hesitate to call.
•
Member introduced the following resolution and
• moved its adoption:
RESOLUTION NO.
RESOLUTION A
CALLING SPECIAL ELECTION TO FILL A COUNCIL
VACANCY
WHEREAS, Councilmember Barb Kalligher resigned from the Brooklyn Center
City Council effective December 15, 1995; and
WHEREAS, Councilmember Barb Kalligher's term expires December 31, 1996;
and
WHEREAS, Section 2.O5a of the Brooklyn Center City Charter provides that If
Y y P
the unexpired term of the council vacancy is one year or longer, a special election shall be called
by the Council or by the City Clerk if the Council fails to act within thirty (30) days. The
election will be held not sooner than ninety (90) days and not later than one hundred twenty
(120) days following the occurrence of the vacancy and to be otherwise governed by the
provisions of Section 4.03, Special Elections. If more than two candidates file for the unexpired
term, a primary election shall be held. "
• NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center that:
1. A special election to fill said Council vacancy is hereby called and shall
be held at the regular polling places in the City on the 2nd day of April,
1996.
2. A special primary election, if necessary, for the selection of two nominees
for the Council vacancy is hereby called and shall be held at the regular
polling places in the City on the 19th day of March, 1996.
3. Affidavits of candidacy shall be filed in the Clerk's office from 8:00 a. m.,
Tuesday, January 16, until 4:30 p.m., on Tuesday, January 30, 1996.
4. The Clerk is authorized and directed to publish a notice stating the first
and last dates on which affidavits of candidacy may be filed in the Clerk's
office and the closing time for filing on the last day for filing.
5. The Clerk is authorized and directed to cause notice of the time and places
of holding such election(s) and of the issue to be submitted to the voters
by publishing a notice thereof once each week in the official newspaper
of the City for three (3) successive weeks prior to said election.
•
RESOLUTION NO.
•
6. Such election shall be held and conducted and the returns thereof made
and canvassed in the manner prescribed by law for such an election in the
City.
Date Mayor
ATTEST:
• Deputy Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in
favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
•
To: Mayor Kragness
• Councilmember Mann
Councilmember Hilstrom
From: Councilmember Carmody , Ai�� ,l ��
Date: December 14, 1995
Subject: Social Services Section of the Budget
I have been thinking since the budget was approved back in
September of the appropriateness of cutting social services so
drastically. I didn't approve then. After listening to residents
speak, I still don't agree of cutting them in the manner that is
proposed. I have several suggestion or proposals for reducing
expenditures in that area that I would like to discuss prior to
approving the budget. So that you are familiar with them and will
be prepared to discuss them I will outline them here:
Project Peace - fully fund it.
North Hennepin Human Services Council - fully fund it.
LEAP - this is a very worthwhile entity. I support it privately,
as does my church and many other individuals and churches. This
was how it was always supposed to be. If we are to reduce social
• service programs overall, why would we start funding a new one.
Invite Inc. - the city of Minneapolis cut it's youth diversion
program because they felt the county should provide it. The county
does provide youth diversion, however, there is not additional
funding for youth diversion and the county has stated that it will
not pick up any more of the programs from either Minneapolis or
other cities under its jurisdiction. I propose we cut it by $5000
this year from their requested amount and that we continue to
reduce it by $5000 to $7500 each year until we no longer fund it
(approximatley five years). This gives the program the ability to
find alternative funding sources rather than to bury it altogether.
North Hennepin Mediation Program - I would support fully funding
this program this year, however, like Invite Inc. I would propose
that we reduce funding over the next two to three years with
advance warning so that they, too, could find alternative funding.
Five Cities Transportation - Since it is a joint powers agreement,
it has a different set of rules for it. I spoke to Rita DeBruyn
from the Five Cities Trans. program about what other cities do and
if increasing the fee is possible for Brooklyn Center residents
alone. The program receives a federal grant. They also "request
a donation" of $1.25 per round trip. They cannot charge for the
trip or they lose the federal money. If they charge the residents
• more it applies to the federal grant, thereby, reducing it not the
amount that the city would be charged. They propose increasing it
to $1.50 effective 1/1/96 and then to $2.00 effective 1/1/97.
I
• Other cities have seniors who do fund - raising for a portion of
their particular city's funding. Others have the Jaycees, Lions
or other civic groups help out with the funding. Some also use a
portion of the city's CDBG funds for the funding. This last one
I would personally oppose, but it is an option. I would still
recommend keeping it but there are options as to where that funding
will come from.
Peacemaker - I propose we fund it this year and over the next four
or five years, we incrementally reduce it's funding until the city
no longer funds it (approximately $2000 -$2500 per year).
I proposed back in September and I will again that the money we
need to fund these 7
ro'ects come from:
P
1. Eliminate the Communications Coordinator position for a total
savings of $25,109. I don't believe this position has reaped
anywhere near the benefits that were anticipated on its
inception.
2. We have about $10,000 additional savings from an overestimation
on the original budget.
3. Any remainder needed will come from an increase in the user
fees from the Park and Recreation budget as outlined by Jim
Glasoe and Arnie Mavis in an attached memo.
• cc: Cam Andre
Charlie Hanson
•
Public Services Department
MEMORANDUM
Govt
Buildings TO: Diane Spector
try FROM: Jim Glasoe
Engineering
4k, SUBJ: 1996 Recre ion Budget Adjustments
Streets
41716 DATE: December 12, 1995
Parks
Public Per your request, Arnie and I have reviewed the recreation budgets for
Utilities possible revenue increases or expenditure decreases that would allow for
funding $12,000 of the Social Service programs recently cut from the
proposed budget. Our review focused primarily on adult and community
Recreation wide programs.
As with the golf course review, we broke up this review into two distinct
areas. The first being ideas that might increase revenues, and the second
Central identifying potential ways to reduce expenditures.
Garage
Increasing Revenues
Increase Concession Stand Prices
In an effort to produce additional revenues, prices will be increased by 3 %.
With the original revenue estimate of $66,950, this will generate an
additional $2,000.
Increase Basketball Team Fees
The recreation division proposes to increase the league fee of each
basketball team by $10.00. With twenty -six teams registered in 1995, they
estimate that an additional $250.00 would be raised. The registration fee
has not been increased the last two years and should not affect the number
of teams registering for the league.
In addition, it is proposed that the nonresident players' fee be increased by
$2.00. This will also bring in $250.00 more than originally projected.
Increase Broomball Team Fees
Similar to basketball, the recreation division proposes to increase the league
fee of each broomball team by $10.00. By doing so, an additional $80.00
would be raised. This fee also has not been recently increased and should not affect registrations
• for the league.
In addition, it is again proposed to increase the nonresident players' fee by $2.00. This will also
bring in $80.00 additional dollars.
Increase Softball Team Fees
As with the above programs it is again proposed to increase the league fee of each softball team
by $10.00, and the nonresident fee by $2.00. With two hundred teams registered in 1995,
softball has the largest potential for increased revenues. It is estimated that a minimum of $2,000
would be raised by the league fee increase and $2,400 by raising the nonresident fee.
Increase Volleyball Team Fees
Again, the recreation division proposes to increase the league fee of each team by $10.00 and the
nonresident fee by $2.00. This will generate an additional $2,160.
Pottery Classes
A two - dollar increase in the pottery class fees is planned. This will bring in $200.00 in
additional revenues.
Dudley Tournament Revenues
When preparing the preliminary 1996 budget, exact revenue figures for the 1995 Dudley
tournament were unknown. As these figures are now available, and higher than anticipated,
staff feels the revenue projections for 1996 could be increased by $1,000.
Expenditure Reductions
Reduce Special Events
In the proposed 1996 budget, the recreation division requested $5,000 for activities celebrating
the twenty fifth anniversary of offering recreation programs. As the exact nature and scope
of these "celebration" activities has not yet been developed, staff feels it is possible to scale
back this budget with little noticeable effects. They propose to cut $1,0000 from this request.
Skating Rinks
During the last few years, Brooklyn Center, along with other communities have struggled with
balancing the costs of flooding and maintaining ice rinks and the decline of people using them.
As a result we have scaled back our expenditures in this area.
Again for 1996, $600.00 could be cut from the budget without significantly affecting service.
Summary
Arnie and I have reviewed the recreation budgets for possible revenue increases or expenditure
decreases that would allow for possible funding $12,000 of the Social Service programs
r
recently cut from the proposed 1996 budget. The review focused primarily on adult and
community wide programs.
The review was divided into two distinct areas. The first being ideas that might increase
revenues, and the second identifying potential ways to reduce expenditures.
While we understand projecting revenue increases is always a risk, we have attempted to
confine these increases to well- established programs with broad bases of support. We do not
feel these increases would have a negative effect on future enrollment. In total, we have
identified ideas to generate $10,420 in additional revenues for 1996.
With respect to expenditure reductions, suggestions were made for reductions that could be
made without significantly compromising the quality of the respective programs. In total,
$1,600 in potential expenditure reductions were identified.
While the first choice of the recreation division would be to leave the budget "as is,"
they do recognize the value of social service programs and their similarities to recreation
offerings. As a result they stand ready to implement the above noted changes, should Council
deem it appropriate.
If you have any questions, or would like additional information, please let me know.
S cc: File
Council Meeting Date 12 -18 -95
3 City of Brooklyn Center Agenda Item Number — ,
Description: Item Descri P
Request For Council Consideration
•
Resolutions for Adoption of the 1996 Annual Budget
Department Approval: C�t�cy1,� e N
Charlie Hansen, Finan irector
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Passage of the attached resolutions
Summary Explanation: (supporting documentation attached YES
Attached are a series of resolutions which adopt budgets for all city funds. These budgets were
submitted to the City Council in the City Manager's proposed budget in August. The City Council
• reviewed the budget and adopted a revised preliminary budget on September 13, 1995. One of the tax
levies was for the Street Improvement Bonds of 1995. When these sold on October 10, 1995, the
interest rates had fallen and a lower tax levy is needed to support them. This savings of $9,711 plus
a $718 increase in the estimate of HACA from the State of Minnesota are available to the City Council.
However, they haven't been incorporated into the resolutions in this agenda item.
The City Council also adopted rates schedules for the four utility funds on October 10, 1995. These
rate schedules contained minor differences from the proposed budget which are reconciled the
resolutions adopting those budgets.
The resolutions reflect decisions the City Council has made so far regarding the budget. If the City
Council wishes, it may make additional changes at the December 18 meeting. I will then update the
resolutions based on those decisions.
The City Council has a couple of undecided issues remaining from the September 13th meeting. The
City Council cut $3,900 from the Streets Department with the item to be cut needing to be identified.
A memo from Public Services Director Diane Spector is attached recommending a way to make this
cut.
The appropriations of $50,636 for Project PEACE and $30,900 for I.N.V.I.T.E. were moved from the
Police Department to the Social Services Department, increasing Social Services to $128,547. This
amount was then cut by $50,000 with the programs being cut to be decided later.
• A request for $5,000 from CEAP which wasn't recommended by the City Manager has been added to
the list. The amount included in the Police Department budget for Project PEACE was incorrect. They
are asking for $47,953, not $50,636. Brooklyn Peacemaker has submitted a revised request for $10,000
instead of the original $15,000 request. The total now requested is $125,864. The amount included
in the City Council's preliminary budget is $78,547, $47,317 must be cut.
CITY OF BROOKLYN CENTER, MINNESOTA
COMBINED ANNUAL OPERATING BUDGET
INCLUDING THE
• GENERAL FUND - DEBT RETIREMENT FUNDS
ECONOMIC DEVELOPMENT AUTHORITY (EDA) FUND AND
HOUSING & REDEVELOPMENT (HRA) FUND
1996 PROPOSED
SUMMARY OF ESTIMATED REVENUE BY SOURCE AND FUND
1995 1996 1996 Percent
Budgeted Revenue Increase Increase
REVENUE BY SOURCE: Revenue Estimate - Decrease - Decrease
I. GENERAL PROPERTY TAXES 6,304,719 6,293,669 - 11,050 -0.18%
II. SPECIAL ASSESSMENTS 117,627 117,627
III. LODGING SALES TAX 395,000 480,000 85,000 21.52%
IV. BUSINESS LICENSES & PERMITS 155,600 173,850 18,250 11.73%
V. NON -BUS. LICENSES & PERMITS 140,800 175,000 34,200 24.29%
VI. INTERGOVERNMENTAL REVENUE 3,787,747 3,827,446 39,699 1.05%
VII. GENERAL GOVT. SERVICE CHARGES 32,500 30,650 -1,850 -5.69%
VIII. PUBLIC SAFETY SERVICE CHARGES 18,100 19,980 1,880 10.39%
IX. RECREATION FEES 843,132 835,438 -7,694 -0.91%
• X. FINES AND FORFEITURES 112,000 144,000 32,000 28.57%
XI. MISCELLANEOUS REVENUE 286,000 369,000 83,000 29.02%
XII. TRANSFERS FROM OTHER FUNDS 100,000 100,000 0 0.00%
-------- - - - - -- -------- - - - - -- ----- - - - - -- --- - - - - --
TOTAL REVENUE BY SOURCE 12,175,598 12,566,660 391,062 3.21%
1995 1996 1996 Percent
Budgeted Revenue Increase Increase
REVENUE BY FUND: Revenue Estimate - Decrease - Decrease
I. GENERAL FUND 11,457,923 11,628,994 171,071 1.49%
11. DEPT REDEMPTION FUNDS 68,510 253,699 8 0
3, 1 5,189 270.31 /o
111. EDA SPECIAL OPERATING FUND 512,191 546,986 34,795 6.79%
IV. HRA SPECIAL OPERATING FUND 136,974 136,981 7 0.01%
- - - - -- -------- - - - - -- ----- - - - - -- --- - - - - --
TOTAL REVENUE BY FUND 12, 175,598 12,566,660 391,062 3.21%
forward \COM 3REV I ALS 12/14/95
Public Services Department
try �:
MEMORANDUM
Govt
Buildings
Lri TO: Charlie Hansen
Engineering
FROM: Diane Spector
Streets SUBJ: Reduction in Proposed 1996 Street Maintenance Budget
DATE: December 5, 1995
Parks
T
mmoeomn
Public If additional reductions are necessary in the Street Maintenance division
Utilities 1996 budget, I recommend the following be considered:
1) Reduce Contractual Services in the Street Maintenance Activity,
Recreation 4384 Street and Alley Repair (Sealcoating)
2) Reduce Supplies in the Street Maintenance Activity, 4234 Street
a Maintenance Materials (Hot mix, cold mix, street oil, sand, black
Central dirt, rock, red rock, etc.)
Garage
3) Split any reduction between the two items noted above.
i
Summary of Human Service Agreementsdoint Powers 11/1395
Project Peace 1996 Budget request = $47,953
HRRC ranking #1
1995 funds received = $49,234
Joint Powers - since 1993
Withdrawal: Must give notice by August 1st to withdraw for the next calendar year,
since we have not given notice, we are committed to fund this program in 1996
Northwest Hennepin Human Services Council 1996 Budget request = $15,413
HRRC ranking #2
1995 funds received = $14,850
Joint Powers - since 1975
Agreement is ongoing
Withdrawal: Provide written notice, city forfeits claim to assets
CEAP 1996 Budget request = $5,000
HRRC ranking #3
1995 funds received = $0
I.N.V.I.T.E. Inc. 1996 Budget request = $30,900
• HRRC ranking #4
1995 funds received = $29,700
Agreement - since 1990
North Hennepin Mediation Project 1996 Budget request = $5,000
HRRC ranking #5
1995 funds received = $5,000
Contract - since 1987 (BC Mediation Project) 1988 (NH Mediation)
Agreement runs Jan 1 - Dec 31, 1995
5 Cities Senior Transportation Project 1996 Budget request = $11,598
HRRC ranking #6
1995 funds received = $11,010
Joint Powers - since 1985
Agreement runs yearly, transit contract May 1, 1995 - April 30, 1996
Withdrawal: 60 day notice, full financial obligation must be met
due to the transportation agreement, we appear to be committed to fund through 4130/96.
Brooklyn Peacemaker 1996 Budget request = $10,000
HRRC ranking #7 11/7 revised request
1995 funds received = $10,000
Agreement - since 1990
Agreement runs Jan 1 - Dec 31, 1995
Total Funds Requested for 1996: $125,8 64
1996 Funds available after cuts $78,547
rt �
Member introduced the following resolution and
moved its adoption:
RESOLUTION NO.
RESOLUTION APPROVING A FINAL TAX CAPACITY LEVY FOR THE
PURPOSE OF DEFRAYING THE COST OF OPERATION, PROVIDING
INFORMATIONAL SERVICE, AND RELOCATION ASSISTANCE
PURSUANT TO THE PROVISIONS OF MSA 469.001 THROUGH 469.047 OF
THE HOUSING AND REDEVELOPMENT AUTHORITY OF THE CITY OF
BROOKLYN CENTER FOR THE YEAR 1996
WHEREAS, the City Council has received a resolution from the Housing and
Redevelopment Authority of the City of Brooklyn Center entitled a "Resolution Establishing the
Final Tax Levy for the Brooklyn Center Housing and Redevelopment Authority; and
WHEREAS, Minnesota statutes currently require certification of a final tax levy
to the Hennepin County Auditor on or before December 28, 1995; and
WHEREAS, the City Council, pursuant to the provisions of MSA 469.033,
Subdivision 6, must by resolution consent to the final tax levy of the Housing and
Redevelopment Authority of the City of Brooklyn Center.
NOW, THEREFORE BE IT RESOLVED b the City Council of the City of
Y tY tY
•
Brooklyn Center that a special tax be levied upon Y o all real and personal prop within the City
P P P P P Y
of Brooklyn Center at the rate of 0.0144% of taxable market value of all taxable property, real
and personal, situated within the corporate limits of the City of Brooklyn Center, Minnesota and
not exempted by the Constitution of the State of Minnesota or the valid laws of the State of
Minnesota.
BE IT FURTHER RESOLVED that the said property tax levy be used for the
operation of the Brooklyn Center housing and Redevelopment Authority pursuant to the
provision of MSA 469.001 through 469.047.
Date Mayor
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in
favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
�f r
Member introduced the following resolution and
moved
its adoption:
RESOLUTION NO.
RESOLUTION TO AUTHORIZE A FINAL TAX LEVY FOR 1996
APPROPRIATIONS FOR THE GENERAL FUND, THE STREET
IMPROVEMENT DEBT SERVICE FUNDS, THE E.D.A. FUND, AND THE
H.R.A. FUND BUDGETS
WHEREAS, The City of Brooklyn Center is annually required by Charter and
state law to approve a resolution setting forth an annual tax levy to Hennepin County; and
WHEREAS, Minnesota statutes require certification of a final tax levy to
Hennepin County on or before December 28, 1995.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center as follows:
1. There is hereby levied upon all taxable property lying within the City of Brooklyn
Center, a proposed tax levy of the following sums for the purpose indicated:
• GENERAL FUND $6,051,606
STREET IMPROVEMENT DEBT SERVICE -94 69,035
STREET IMPROVEMENT DEBT SERVICE -95 69,988
ECONOMIC DEVELOPMENT AUTHORITY 177,220
HOUSING & REDEVELOPMENT AUTHORITY 123,336
$6,491,185
2. The City Clerk shall cause a copy of this resolution to be certified to Hennepin
County so that said sum shall be spread upon the tax rolls and will be payable in the year 1996.
Date Mayor
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in
favor thereof:
and the following oted against
g the same:
whereupon said resolution was declared duly passed and adopted.
• Member introduced the following resolution and
moved its adoption:
RESOLUTION NO.
RESOLUTION TO ADOPT THE 1996 PROPOSED BUDGETS FOR THE
GENERAL FUND, THE STREET IMPROVEMENT DEBT SERVICE FUNDS,
THE E.D.A. FUND, THE H.R.A. FUND
WHEREAS, the City of Brooklyn Center is annually required by Charter and state
law to adopt an annual budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center that the appropriations for the following budgeted funds for the calendar year
1996 shall be:
1. ESTIMATED REVENUES:
General Property Taxes $6,293,669
Special Assessments 117,627
Sales Taxes on Lodging 480,000
Business Licenses & Permits 173,850
Non - Business Licenses & Permits 175,000
Intergovernmental Revenue 3,827,446
General Government Services Charges 30,650
Public Safety Service Charges 19,980
Recreation Fees 835,438
Fines & Forfeitures 144,000
Miscellaneous Revenue 369,000
Transfers from Other Funds 100,000
TOTAL REVENUE BY SOURCE $12,566,660
• RESOLUTION NO.
2. APPROPRIATIONS:
GENERAL FUND: Preliminary
Unit No. Organizational Unit Amount
111 City Council $107,400
112 Commissions 1,500
113 City Manager's Office 364,177
114 Elections 47,508
115 Assessing 214,847
116 Finance 182,678
117 Audit 18,900
118 Legal Counsel 199,700
119 Government Buildings 334,188
120 Data Processing 354,348
131 Police Protection 4,041,233
132 Fire Protection 651,896
133 Community Development 317,258
134 Emergency Preparedness 38,792
141 Engineering 362,740
142 Streets Maintenance 1,178,381
152 Social Services 78,547
161 Adult Programs 459,426
162 Teen Programs 24,203
163 Children's Programs 165,190
164 General Programs 120,710
167 Community Center 769,915-
169 Parks Maintenance 911,471
170 Convention & Tourism 228,000
180 Unallocated Department 455,986
TOTAL GENERAL FUND $11,628,994
STREET IMPROVEMENT BONDS OF 94 DEBT SERVICE FUND $105,458
STREET IMPROVEMENT BONDS OF 95 DEBT SERVICE FUND $26,600
E.D.A. SPECIAL OPERATING FUND $683,967
TOTAL APPROPRIATIONS FOR BUDGETED FUNDS $12,445,019
• RESOLUTION NO.
Date Mayor
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in
favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
Member introduced the following resolution and
• moved its adoption:
RESOLUTION NO.
RESOLUTION TO ADOPT THE 1996 PROPOSED BUDGETS FOR THE
SPECIAL REVENUE FUNDS
WHEREAS, the City of Brooklyn Center is required by Charter and state law to
adopt an annual budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center that the budgets for the following funds for the year 1996 shall be:
SPECIAL REVENUE ESTIMATED
FUNDS REVENUES: APPROPRIATIONS:
Diseased Tree Removal $30,000 $30,000
E Brown Tax Increment Distr. $1,335,000 $1,271,200
Community Dev Block Grant $270,083 $270,083
------- - - - - -- ------- - - - - --
TOTAL $1,635,083 $1,571,283
Date Mayor
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in
favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
• Member introduced the following resolution and
moved its adoption:
RESOLUTION NO.
RESOLUTION TO ADOPT THE 1996 PROPOSED BUDGETS FOR THE
ENTERPRISE FUNDS
WHEREAS, the City of Brooklyn Center is required by Charter and state law to
adopt an annual budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center that the budgets for the following funds for the year 1996 shall be:
ENTERPRISE ESTIMATED
FUNDS REVENUES: APPROPRIATIONS:
Liquor Stores $2,795,850 $2,753,551
Centerbrook Golf Course $325,600 $317,840
Earle Brown Heritage Center $2,560,634 $2,549,931
Water Utility $1,373,000 $1,073,841
Sanitary Sewer $2,388,415 $1,983,143
Storm Drainage $860,000 $413,233
Recycling $220,000 $220,000
------- - - - - -- ------- - - - - --
TOTAL $10,523,499 $9,311,539
Date Mayor
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in
favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
e
• Member introduced the following resolution and
moved its adoption:
RESOLUTION NO.
RESOLUTION TO ADOPT THE 1996 PROPOSED BUDGETS FOR THE
INTERNAL SERVICE FUNDS
WHEREAS, the City of Brooklyn Center is required by Charter and state law to
adopt an annual budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center that the budgets for the following funds for the year 1996 shall be:
INTERNAL SERVICE ESTIMATED
FUNDS REVENUES: APPROPRIATIONS:
Public Employees Retirement $60,000 $45,000
Central Garage $1,889,478 $1,889,478
------- - - - - -- ------- - - - - --
TOTAL $1,949,478 $1,934,478
s
Date Mayor
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in
favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
Council Meeting Date 12/1
3 City of Brooklyn Center Agcn& Item Numbcr 6 u
Request For Council Consideration
• Item Description:
RESOLUTION SETTING SALARIES AND BENEFITS FOR 1996
Department Approval:
Interim City Manager
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
We recommend the City Council's favorable consideration of the attached resolution approving the 1996
compensation plan.
• Summary Explanation: (supporting documentation attached Yes )
Attached is the copy of the 1996 proposed pay plan for the City of Brooklyn Center for full -time employees.
We are recommending a general salary increase of three percent for both full time and part time plans with
an additional $15 per month in employer health insurance contribution for full time employees. This increase
is consistant with other groups in the City who have also received 3 % on wage schedules and $15 increase on
insurance with exception of Police who received 3.2 % with a cap on longevity.
•
•
City of Brooklyn Center
1996 Pay Plan
Full -Time Employees
r
• its adoption: Member introduced the following resolution and moved
RESOLUTION NO.
RESOLUTION SETTING SALARIES AND BENEFITS FOR THE CALENDAR
YEAR 1996
WHEREAS, Section 2.07 of the City Charter for the City of Brooklyn Center states
that the City Council is to fix the salary and benefits of all officers and employees of the City; and
WHEREAS, the 1984 Minnesota Pay Equity Act requires every political
subdivision to establish "equitable compensation relationships" between its employees; and
WHEREAS, the City Council has reviewed the 1996 Full -time Employee Pay Plan;
and
WHEREAS, the 1996 Pay Plan establish that pay increases will be awarded on a
pay- for - performance basis; and
WHEREAS, the structure of the 1996 Pay Plan provide for pay increases awarded
for improvements in job performances; and
WHEREAS, an individual employee's movement through their respective pay
schedule reflects a progression in corresponding levels or improved job performance.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Brooklyn Center hereby sets wages and salaries for the calendar year 1996 by adoption of the
attached Plan and also increases to the part-time schedule to be consistant with other employee
groups, which the City Manager shall be authorized to pay; and
BE IT FURTHER RESOLVED that the City Manager may reclassify a position to
pay grades in the Plans but is limited to authorizing increases to due to Pay Equity Act compliance
by the Annual Budget constraints adopted by the City Council; and
BE IT FURTHER RESOLVED that the 1996 Full -time Pay Plan is approved and
adopted because it is in general an equitable pay plan for City employees; however, parts of the
Plan were approved and adopted solely for the purpose of compliance with the mandate of
Minnesota Statutes, Sections 471.999; that adoption of said Plan shall create no vested rights,
terms or conditions of employment or entitlement to any given level of compensation for any
employee or group of employees; that said Plan shall be subject to continuing review and
reconsideration and may be amended from time -to -time by the City Council; and
•
• RESOLUTION NO.
BE IT FURTHER RESOLVED that the City Manager be authorized to employ full
and part-time and /or temporary employees as may be necessary, and to establish competitive rates
of pay for such help consistent with the 1996 budget appropriations; and
BE IT FURTHER RESOLVED that the City Manager be authorized to make
interim appointments to fill vacant positions whenever a position is vacant because the regular
employee is on leave of absence, vacation leave, sick leave, or is absent for any other reason, and
to establish rates of pay for such appointments consistent with the 1996 budget appropriations; and
BE IT FURTHER RESOLVED that authorized wage adjustments, not to exceed
the maximums contained herein, shall become effective January 1, 1996.
Date Myrna Kragness, Mayor
•
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor
thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
•
City of Brooklyn Center
1996 Employee Pay Plan
Table of Contents
Contents Schedul
Positions A 1
Department Head Pay Plan B 4
Teamsters #320 Pay Plan C 5
FLSA Exempt Pay Plan D 6
FLSA Non- Exempt Pay Plan E 7
• LELS Local #82 (Police) Pay Plan F 9
Local #49 (Maintenance) Pay Plan G 10
Employee Insurance Benefits H 11
Personnel Expense Reimbursement Policy I 12
Employee Training Policy J 14
Retirement -Paid Health Insurance Program K 15
Severance Benefits for Laid -Off Employees Program L 17
•
1996 Employee Pay Plan Schedule A
• Regular Full -Time Positions
Exempt
Positions From Salary
Position Authorized Or anized Overtime ! Schedule'
CITY MANAGER'S OFFICE
City Manager 1 No Yes -Exec
Assistant City Manager /Personnel Coord 1 No Yes -Aden C
City Clerk 1 No Yes -Adm C
HR /Purch. Tech. /Dep. City Clerk 1 No No E
Admin/Comm Development Secretary 1 No No E
Administration/Elections Secretary 1 No No E
Switchboard Operator /Receptionist 1 No No E
COMMUNITY DEVELOPMENT DEPARTMENT
Director of Community Development 1 No Yes -Exec B
Planning and Zoning Specialist 1 No Yes -Prof D
Community Development Specialist 1 No Yes -Adm D
Inspector /Building Official 1 No Yes -Adm D
Inspector 1 No No E
Housing Inspector 1 No No E
Community Development Recept /Sec 1 No No E
Assessing Division
Assessor 1 No Yes -Exec C
Appraiser II 1 No No E
Assessment Technician 1 No No E
Assessing Secretary 1 No No E
Earle Brown Heritage Center
EBHC Manager 1 No Yes -Exec C
EBHC Maintenance Supervisor 1 No Yes -Exec D
EBHC Sales Director 1 No Yes -Exec D
EBHC Salesperson 3 No Yes -Adm D
EBHC Innkeeper 1 No Yes -Exec D
EBHC Maintenance Custodian 1 No No E
EBHC Secretary 2 No No E
EBHC Assistant Innkeeper 1 No No E
FINANCIAL SERVICES DEPARTMENT
Director of Finance 1 No Yes -Exec B
Assistant Director of Finance 1 No Yes -Adm C
Staff Accountant 1 No Yes -Prof D
Payroll/Personnel Technician 1 No No E
• Utilities Technician II 1 No No E
Accounting Technician II 1 No No E
Utilities Technician I 1 No No E
Accouati Technician I 1 No No E
-1-
1996 Positions Schedule A
Exempt
Positions From,::Salary
• Position Authorized Organized Overtime Schedule
FINANCIAL SERVICES DEPARTMENT (Continued)
Data Processing Division
Management Information Systems Coord 1 No Yes -Prof D
Liquor Stores Division
Liquor Stores' Manager 1 No Yes -Exec C
Retail Supervisor 2 No Yes -Exec D
FIRE DEPARTMENT
Fire Chief /Emergency Management 1 No Yes -Exec B
Coordinator
POLICE DEPARTMENT
Chief of Police 1 No Yes -Exec B
Police Captain 2 No Yes -Adm C
Administrative Sergeant 1 L #82 No F
Community Services Sergeant 1 L #82 No F
Police Sergeant 5 L #82 No F
Police Officer 34 L #82 No F
Administrative Analyst 1 No Yes -Adm D
• Staff Services Supervisor 1 No Yes-Adm. C
Code Enforcement Officer 2 No No E
Property Room Supervisor 1 No No E
Public Safety Dispatcher 6 No No E
Police Secretary 2 No No E
Police Classification Operator p 1 No No E
Police Receptionist 1 No No E
PUBLIC SERVICES DEPARTMENT
Director of Public Services 1 No Yes -Exec B
City Engineer 1 No Yes -Prof C
Public Services Coordinator 1 No Yes -Adm C
Engineering Technician IV 1 No No E
Engineering Technician III 3 No No E
Public Services Administrative Aide 1 No No E
Engineering Secretary 1 No No E
Government Buildings Division
Maintenance Supervisor 1 No Yes -Exec D
Maintenance Custodian 1 No No E
Custodian 6 No No E
i s
-2-
1996 Positions Authorized Schedule A
Exempt'!'
• Positions. From Salary
Position' Authorized Organized Overtime Schedule
PUBLIC SERVICES DEPARTMENT (Continued)
Recreation Division
Director of Recreation 1 No Yes -Exec C
Program Supervisor 3 No Yes -Adm D
Aquatics Supervisor 1 No Yes -Adm D
Golf Course Grounds Supervisor 1 No Yes -Adm D
Recreation Secretary 1 No No E
Streets and Parks Division
Public Works Superintendent 1 No Yes -Exec D
Supervisor of Streets and Parks Maintenance 1 No No E
Maintenance II 17 L #49 No E
Central Garage Division
Mechanic 3 L #49 No G
Night Service Person 1 L #49 No G
Public Services MIS Technician 1 No No E
Public Services Clerical Technician 1 No No E
Public Utilities Division
• Supervisor of Public Utilities 1 No No E
Maintenance II 6 L #49 No G
Total Regular Full -Time Positions Authorized: 157
-3-
payplan \exec96 SCHEDULE B
•
City of Brooklyn Center
City Manager and Department Head
1996 Employee Position and Classification Plan
(FLSA Exempt Positions)
. 44 lvi
:...::......
ri T�€Ie nnnal :< : > ; '`':.
Director of Public Services $62,034 $76,611
Director of Finance /City Treasurer $57,680 $71,235
Chief of Police $56,184 $69,387
Director of Community Development $52,685 $65,065
Fire Chief $48,971 $60,480
RANGES: The lower end of the range should normally include relatively inexperienced employees, as well
as those whose performance remains below fully satisfactory levels. The top of the range should include
the normally experienced, fully satisfactory employees and represent the established "going rates ".
SALARY SETTING AUTHORITY: The City Manager is authorized to set salaries within the established
ranges.
•
r
—4—
• City of Brooklyn Cen!R S C f 6 11','D U L E C
Teamsters Local #320 Employees
1996 Employee Position and Classification Plan
Positions Exempt from Overtime
. ...................... .. ............................... . ...... ...... x
. .................. ........................
..... . ....... ........
.. .......... ::*
............ ..........
X .
sy.p.
A
< xv
XC
M O.
. F . . ..........
C35 City Engineer $4,445 $4,667 $4,901 $5,023 $5,149 $5,277 $5,409
C34 Director of Recreation $4,337 $4,553 $4,781 $4,901 $5,023 $5,149 $5,277
C33 City Assessor $4,231 $4,442 $4,665 $4,781 $4,901 $5,023 $5,149
C32 Police Captain $4,128 $4,334 $4,551 $4,665 $4,781 $4,901 $5,023
Assistant City Manager/Personnel Coordinator
C31 Assistant Director of Finance $4,027 $4,228 $4,440 $4,551 $4,665 $4,781 $4,901
C29 Liquor Stores Manager $3,833 $4,025 $4,226 $4,331 $4,440 $4,551 $4,665
C26 Earle Brown Heritage Center Manager $3,559 $3,737 $3,924 $4,022 $4,123 $4,226 $4,331
C23 Public Services Coordinator $3,305 $3,470 $3,644 $3,735 $ 3,828 $3,924 $4,022
C21 City Clerk $3,146 $3,303 $3,468 $3,555 $3,644 $3,735 $:3,828
C12 Staff Services Supervisor, Police $2,519 $2,645 $2,777 $2,847 $2,918 $2
NORMAL PROGRESSION: Minimum is starting rate. After
U, successful completion of probationary period, add five percent
to starting rate. After 18 months of employment, an
additional five percent of pay is added. Additional advances up
to the maximum shall be at the discretion of the City Manager.
City of Brooklyn Center SCHEDULED
FLSA Exempt Employees
1996 Employee Position and Classification Plan
Positions Exempt from Overtime
.. ...............
................ ... ...
......................
................
................. ........
..................
. ...........
.. .. ...... ...
.. T.
........ . .....
C31 Public Works Superintendent $4,027 1 $4,228 $4,440 $4,551 $4,664 $4,781 $4,900
C26 Management Information Systems Coordinator $3,559 $3,737 $3,924 $4,022 $4,123 $4,226 $4,331
C25 Planning and Zoning Specialist $3,472 $3,646 $3,828 $3,924 $4,022 $4,123 $4,226
C22 Inspector/Building Official $3,224 $3,386 $3,555 $3,644 $3,735 $3,828 $3,924
Staff Accountant
C21 Community Development Specialist $3,146 $3,303 $3,468 $3,555 $3,644 $3,735 $3,828
C20 Program Supervisor, Recreation $3,069 $3,222 $3,384 $3,468 $3,555 $3,644 $3,735
Earle Brown Heritage Center Maintenance Supervisor
C19 Administrative Analyst, Police $2,994 $3,144 $3,301 $3,384 $3,468 $3,555 $3,644
C18 EBHC Sales Director $2,921 $3,067 $3,221 $3,301 $3,384 $3,468 $3,555
EBHC Innkeeper
C16 Maintenance Supervisor $2,780 $2,919 $3,065 $3,142 $3,221 $3,301 $3,384
Cl 2 Earle Brown Heritage Center Salesperson $2,519 $2,645 $2,777 $2,8471 $2,918 $2,991 1 $3,065
C8 Supervisor, Liquor Retail $2,282 $2,396 $2,516 $2,579 $2,643 $2,709 $2,777
Golf Course Grounds Supervisor
Aquatics Supervisor
NORMAL PROGRESSION: Minimum is starting rate. After CITY MANAGER'S DISCRETION: The City Manager is authorized to set salaries below the minimum rate
successful completion of probationary period, add five percent when performance or qualifications are less than required for the position. The City Manager is authorized to
to starting rate. After 18 months of employment, an set salaries above the minimum starting rate when qualifications exceed those required for the starting rate.
additional five percent of pay is added. Additional advances up MERIT STEPS: Merit steps of tip to ten percent above the maximum rate shall only be awarded with express
to the maximum shall be at the discretion of the City Manager. approval of the City Council as recommended by the City Manager.
• • 0
payplan\nonex96 City of Brooldyn Center SCHEDULE
FLSA Nonexempt Employees
1996 Employee Position and Classification Plan
Positions Not Exempt from Overtime -
.......... .......... .. ... ..
.................
.... ....... . .....
... .......
.... ... ...
..... ...............
................
.. . ........
I ......... .
T
..........
D37 Engineering Technician IV $19.432 $20.403 $21.424 1 $21.959 $22.508
$23.071 $23.648
Supervisor of Streets and Parks
D34 Appraiser 11 $18.044 $18.947 $19.894 $20391 $20.901 $21.424 $21.959
D33 Supervisor Of Public Utilities $17.604 $18.484 $19.409 $19.894 $20.391 $20.901 $21.424
D31 Inspector, Community Development $16.756 $17.594 $18.473 $18.935 $19.409 $19.894 $20.391
D27 Engineering Technician 111 $15.180 $15.939 $16.736 $17.154 $17.583 $18.023 $18.473
Human Resources/Purchasing Tech/Deputy City Clerk
Public Services MIS Technician
D25 Housing Inspector $14.449 $15.171 $15.930 $16.328 1 $16.736 $17.154 $17.583
D24 Maintenance Custodian $14.096 $14.801 $15.541 $15.930 $16.328 $16.736 $17.154
D21 Public Services Administrative Aide $13,090 $13.744 $14.431 $14.792 $15.162 $15.541 $15.930
D20 Lead Custodian $12.770 $13.409 $14.079 $14.431 $14.792 $15.162 $15.541
Payroll/Personnel Technician
Public Safety Dispatcher
Earle Brown Heritage Center Maintenance Custodian
Assessment Technician
D17 Utilities Technician 11 $11.859 $12.452 $13.074 $13.401 $13.736 $14.079 $14.431
Accounting Technician 11
D14 Code Enforcement Officer $11.012 $11.563 $12.141 $12.444 $12.755 $13.074 $13.401
Property Room Supervisor
Police Classification Operator
Assessing Secretary
Engineering Secretary
Utilities Technician I
D13 Accounting Technician 1 $10.743 $11.281 $11.845 $12.141 $12.444 $12.755 $13.074
Police Secretary
Recreation Secretary
Earle Brown Heritage Center Secretary
Comm Development Receptionist/Secretary
Adm/Comm Development Secretary
Administration/Elections Secretary
Public Services Clerical Technician
i 0 •
payp1w\nonex96 City of Brooklyn Center SCHEDULE E
FLSA Nonexempt Employees
1996 Employee Position and Classification Plan
Positions Not Exempt from Overtime
... ............... .... ......... ..............
............ ..... . . ....
-4:
............ ... .. ........ 4.
............. . ....
....... ....
........ ....
X ..... r
. .........
— d ..........................
. . . .. .......... . ........
X.— ...... xx
X.. ....... .. . ....
D8 Switchboard Operator/Receptionist $9.496 $9.970 $10.469 $10.731 $10.999 $11.274 $11.556
Police Receptionist
I lEBHC Assistant Innkeeper
D6
.I --- IlCustodian � 9
NORMAL PROGRESSION: Minimum is starting rate. After successful completion of probationary period,
add five percent to starting rate. After 18 months of employment, an additional five percent of pay is added.
Additional advances up to the maximum shall be at the discretion of the City Manager.
CITY MANAGER'S DISCRETION: The City Manager is authorized to set salaries below the minimum rate
when performance or qualifications are less than required for the position. The City Manager is authorized to
set salaries above the minimum starting rate when qualifications exceed those required for the starting rate.
MERIT STEPS: Merit steps of up to ten percent above the maximum rate shall only be awarded with express
Qo approval Of the City Council as recommended by the City Manager.
SCHEDULE F
CITY OF BROOKLYN CENTER
1996 EMPLOYEE POSITION AND CLASSIFICATION PLAN - 3.2% SETTLEMENT
• POLICE-OFFICER POSITIONS HOURLY RATE SCHEDULE. LOCAL NO 82
HOURLY RATE PROGRESSION STEP
P1 P2 P3 P4 P5
POSITION 72 % 79% $ 93% 100,7
Police Officer $14.988 $16.442 $17.902 $19.356 $20.815
Conversion Table Monthly $2,598 $2,850 $3,103 $3,355 $3,608
Annual $31,176 $34,200 $37,236 $40,260 $43,296
NORMAL PROGRESSION: Step PI is the starting wage. Advance to Step P2 after six months of employment. Advance
to Step P3 after one year of employment. Advance to Step P4 after two years of employment. Advance to Step P5
after three years of employment.
CITY MANAGER'S DISCRETION: Starting step and step advances, within the City Council authorized limits,
shall be at the discretion of the City Manager.
INTERVALS: P5 is top police officer salary. P1 is 72% of P5; P2 is 79% of P5; P3 is 86% of P5; P4 is 93% of P5.
CONVERSION TABLE
Sergeants: HOURLY MONTHLY ANNUAL
Patrol P5 monthly salary plus $345 $22.806 $3,953 $47,436
Admin. P5 monthly salary plus $400 $23.123 $4,008 $48,096
Comm Service P5 monthly salary plus $400 $23.123 $4,008 $48,096
LONGEVITY AND EDUCATIONAL INCENTIVE:
Percent of Base Pay based on longevity or educational credits to be paid as supplementary pay:
EDUCATIONAL CONVERSION TABLE
LONGEVITY COLLEGE QUARTER CREDITS HOURLY MONTHLY ANNUAL
4 -8 years 45 -89 $0.588 $102 $1,224
8 -12 years 90 -134 $0.975 $169 $2,028
12 -16 years 135 -179 $1.367 $237 $2,844
16 years and over 180 or more $1.760 $305 $3,660
SPECIAL JOB CLASSIFICATION:
Employees classified or assigned by the City of Brooklyn Center to the following job classifications or positions
will receive $150 per month or $150 prorated for less than a full month in addition to their regular wage rate.
CONVERSION TABLE
HOURLY MONTHLY ANNUAL
A. Investigator $1.010 $175 $2,100
B. School Liaison Officer $1.010 $175 $2,100
NOTE: The Police Officer positions are classified as non - exempt under the Fair Labor Standards Act (FLSA)
and are compensated at an hourly rate. This schedule also converts the hourly rate to monthly and annual rates.
The conversion tables are for informational purposes only and are not a part of the official wage schedule.
—9—
Schedule G
Local Number 49 (Maintenance) Positions
Hourly Base Wage Rate Schedule
•
NOTE: The following wage schedule will be in effect January 1, 1996:
�I
1996
Hourly Base
Position Steps Wage Rate
Maintenance III $16.18
Maintenance II 15.56
Maintenance I Step 3 14.48
Maintenance I Step 2 13.41
Maintenance I Step 1 12.33
Maintenance I Beginning 11.24
Mechanic 16.22
Night Service ce Person 15.31
Welding 15.90
Crew Leader 16.36
b su ervisor
•
(Assigned Y supervisor)
•
-10-
Schedule H
1996 Employee Insurance Benefits
•
Nonorganized City Employees
The City will contribute, effective with insurance premiums due January 1, 1996, payment of an
amount not to exceed $350 per month per employee toward the cost of coverage under the
Brooklyn Center group hospital /medical insurance plans and group dental insurance as fringe
benefit compensation for full -time employees and eligible dependents. Dental insurance not to
exceed $30 per month. In addition, the City will provide a $10,000 group term life insurance
policy.
i
•
-11-
1996 Personnel Expense Reimbursement Policy Schedule I
It is necessary that there be a uniform policy of reimbursement for travel, lodging, meals, and mileage
expenses incurred by City employees and officials while performing their duties as representatives of the
City of Brooklyn Center.
It is also necessary that existing reimbursement policies be reviewed annually and be adjusted when
necessary to reflect the current costs of travel, lodging, meals, and the use of personal automobiles for
business use.
A. Reimbursements of travel expenses are intended to refund actual costs incurred by City employees
and officials while traveling as authorized representatives of the City of Brooklyn Center.
B. In order to qualify for travel reimbursement, trips to a destination exceeding 100 miles from
Brooklyn Center must have the prior approval of the City Manager.
C. Requests for travel advances intended to defray costs incurred while on a trip and prior to
submission of an expense report shall be submitted to the City Manager for approval at least seven
days in advance of the trip.
D. Travel advances shall be limited to 90 percent of the estimated expenses for lodging, meals, and
S other related travel expenses. Costs of transportation and registration shall be advanced in full.
E. A properly verified, itemized expense claim shall be submitted to the City Manager for approval
within ten days following the date of return from an authorized trip. Expense claims shall be
accompanied by receipts for:
1. Transportation costs to and from the destination via coach, tourist, or economy class
transportation.
ortation
2. Lodging costs not to exceed a reasonable single-occupancy rate as determined b the City
Y Y
Manager.
3. Conference or meeting registration fees.
4. Any unusual items for which advance approval has been obtained from the City Manager.
F. The mode of transportation must be approved by the City Manager prior to any authorized trip.
Personal automobile use for authorized trips will be reimbursed at a rate consistent with IRS
regulations, or an amount equal to air travel tourist class, whichever is lesser.
•
-12-
• 1996 Personnel Expense Reimbursement Policy Schedule I
G. Reimbursement for meals while on authorized travel will be for actual expenditures with a
maximum of $31 per day allowable, plus a maximum of 15 percent gratuities. When traveling for
less than a full day, the following per meal maximums will be allowed:
Breakfast - $ 7.00
Lunch - 9.00
Dinner - 15.00
H. Employees and officials of the City shall be reimbursed for luncheon and dinner costs as authorized
by the City Manager in accordance with the following provisions:
1. The full cost shall be reimbursed for meals which are a scheduled activity of a conference or
meeting and the cost of such meals is not included in the registration fee.
2. The entire cost of related meals shall be reimbursed to those employees or officials designated
to represent the City at meetings or other City business functions that the Council or City
Manager deems necessary.
I. Employees or officials of the City who, in the conduct of official City business, are authorized or
• required to use their personal automobiles for transportation shall be reimbursed at the rate
consistent with IRS regulations for mileage incurred in the conduct of such business. An itemized
mileage expense claim must be submitted to the City Manager for approval.
J. Certain employees of the City are required to drive a City vehicle to their home and keep it there
while off duty. They must do so to be able to respond to emergency situations. These emergency
situations include fire and police protection, civil defense, and restoring City services such as
water, sewer, and streets. It may also be necessary to keep a City vehicle at home for security
purposes or other City business purposes. These vehicles must be used for City business use only
and cannot be used for the personal use of any employee. The employees who are authorized to
keep a City vehicle at their home on a regular basis while off duty are as follows:
1. Director of Emergency Management
2. Chief of Police
3. Police Captains
4. Fire Chief
rv'
5. Supervisor of Street and Parks Maintenance
6. Supervisor p of Public Utilities
7. Liquor Stores' Manager
•
-13-
• Schedule J
1996 Employee Training Policy
In 1964, the City Council established a policy pertaining to employee training. The purpose of the policy
is to promote and encourage employees of the City of Brooklyn Center to pursue further education and
training to increase awareness and proficiency in their positions.
In support of this policy, it is hereby amended to be as follows for costs incurred on January 1, 1996, and
thereafter:
Voluntary Participation Training
The City of Brooklyn Center will reimburse to City employees attending job - related courses who have
been employed by the City of Brooklyn Center, on a full -time basis of a period of at least 18 months, 60
percent of the cost incurred by the employee for the payment of tuition, fees, and purchases of textbooks
required for such courses, provided the conditions listed below are met. Employees who have been
employed by the City of Brooklyn Center on a full -time basis with at least five complete years of
employment will receive 75 percent of the cost incurred for tuition, fees, and textbooks, provided the
following conditions have been met:
A. The course has been approved by the City Manager prior to registration for, or participation in,
the course.
B. The employee attains a grade of "C" or better in the course; or in those cases where grades are not
assigned, the employee must show proof of satisfactory completion of the course.
C. The employee has submitted, on forms to be provided by the City Manager's office, a written
critique of the course, stated the value of the training to his or her position, and made such
suggestions as may be pertinent for the conduct of future training sessions.
D. The attendance of the employee at course sessions has been satisfactory.
E. Individuals who are receiving compensation or reimbursement for education costs from the federal
or state government shall not be eligible for additional reimbursement from the City.
Required Participant Training
In those instances where the City Manager deems it necessary or advisable that an employee attend
training sessions, the City shall pay all costs for fees, tuition, and textbooks. The employee shall attend
such courses or training sessions on his or her regular work time, or if such courses are only after regular
work hours, compensatory time shall be granted to the employee. Upon completion of the training, the
employee shall submit a critique of the course as required in paragraph C above.
-14-
• 1996 Retirement Health Insurance Program Schedule K
Minnesota Statutes 1990, Section 471.61, requires local governments to allow a former employee and the
employee's dependents to continue to participate indefinitely in the employer- sponsored hospital, medical,
and dental insurance group that the employee participated in immediately before retirement, provided the
former employee is receiving a disability benefit or an annuity from a Minnesota public pension plan other
than a volunteer firefighter plan, or has met age and service requirements necessary to receive an annuity
from such a plan. However, the statutes do not mandate that the City contribute towards the payment of
the premium for such insurance.
The City Council has determined it is in the best interest of the City of Brooklyn Center that retiring
employees have available to the, at their option, a quality health insurance program and that the City
should participate in the cost of that health insurance program for long -time employees until the retiree
reaches age 65 or becomes eligible for Medicare coverage.
Therefore, the City Council has determined to continue the Retirement Health Insurance Program with
the following provisions:
A. Qualified employees shall have the option of retaining membership in the City of Brooklyn
Center's employee health insurance plan for which the City will pay the single- person premium
until such time as the retiree is eligible for Medicare coverage or at age 65, whichever is sooner.
r If the retiree desires to continue the family coverage and if such coverage is available under the
City's policies, the additional cost for family coverage shall be paid monthly by the retiree to the
City of Brooklyn Center. In lieu of City payment of the single - person premium, the qualified
employee may elect to receive a lump -sum payment of an amount calculated by multiplying the
number of months between the date on which the employee retires and the employee's 65th
birthday times the monthly average single - person premium which the City is paying for employees
at the time of the employee's retirement.
B. To qualify under this program, an employee, on the day of his /her retirement, must meet eligibility
requirements for a full- retirement annuity under PERA or PERA Police without reduction of
benefits because of age, disability, or any other reason for reduction. In addition, to be eligible
for this program, an employee must have been employed full time by the City of Brooklyn Center
for the last ten consecutive years prior to the effective date of his /her retirement. Employees
participate in this program on a voluntary basis.
C. Eligible employees, as described in provision "B" above, who become disqualified from
participation under the policies of the City's health insurance carriers because of a move out of the
service area of such carriers, may elect to continue participation in this program as follows: The
employee may recommend to the City an insurance carrier providing health insurance in the area
to which the employee has moved. Upon approval of the carrier by the City, qualification for
• coverage by the employee and submission of any additional information reasonably required by the
City, the City will make monthly payments to the carrier on behalf of the employee for premiums
for such policy up to the amount paid by the City for the lowest single - person premium of the
-15-
1996 Retirement Health Insuran Program Insurance o Schedule K
City's employee health insurance plans at the time of payment. Any additional amount required
shall be paid by the eligible employee. Eligible employees electing this option must prove
residence in a noncovered geographic area and must submit a written notice of election to the City
Manager on a form provided by the City. Once an eligible employee has been removed from
coverage under the City's group health insurance plans pursuant to such an election, the employee
may not thereafter re -enter the group and will not be covered under the City's group policies.
D. The City Manager is authorized to administer the Retirement Health Insurance program and to fund
this program from the City of Brooklyn Center's Employees' Retirement Fund until such funds are
depleted, at which time the program will be funded from the General Fund.
E. The obligations imposed on the City by the program are subject to the limitations of law, including
Minnesota Statutes 179.20, Subdivision 2a, pursuant to which such obligations will expire unless
re- enacted from time -to -time by the City Council.
F. In accordance with provision "E" above, the provisions of this program shall apply only to
employees retiring on or before December 31, 1996.
G. In the event the City discontinues providing group health insurance coverage for active employees
or in the event the City discontinues this program any time after the date specified in provision "F"
above, all benefits provided for in this policy, including benefits to retirees under the program, will
also be discontinued.
H. In the event the City decides to discontinue the Retirement -Paid Health Insurance Program for
active employees at the next expiration date, consideration will be given to continue the program
for employees who had previously retired under the provisions of the program.
•
-16-
• Schedule L
1996 Severance Benefits For Laid -Off Employees Program
Due to severe budget constraints, the City Council has found it necessary in some budget years to reduce
the number of City employees through layoffs. To recognize the hardship of such layoffs, the City
Council has determined it is in the best interest of the City of Brooklyn Center to offer some severance
benefits to certain employees.
Therefore, the City Council has determined to offer the Severance Benefits for Laid -Off Employees
Program with the following provisions:
A. Employees qualified for severance benefits are those who are employed in a full -time capacity as
a benefits - earning employee with the City of Brooklyn Center at the time of layoff and will not be
re- employed by the City in another full -time position. Employees participate in this program on
a voluntary basis.
B. At the City's expense, qualified employees may, at their choosing, participate in an out placement
service at a cost not to exceed $2,000 or within six months of layoff, whichever is reached first.
Out placement services consist of a career assessment, resume' development, cover letter writing
• assistance, interviewing skills, networking, and developing job resources, all of which are provided
by a professionally qualified out placement service.
C. The qualified employees will be allowed to continue health and life insurance coverage held at the
time of layoff pursuant to COBRA law. The City will pay the portion of the premium costs for
which other City employees are eligible for a period of three months after the lay -off date or earlier
if other coverage is provided by another employer.
D. In addition to any other severance pay to which the qualified employee is entitled, severance pay
equal to two weeks salary shall be paid to qualified employees who have been employed by the
City less that ten years; and severance pay equal to four weeks salary shall be paid to qualified
employees who have been employed full -time by the City for ten or more years.
E. The City Manager is authorized to administer the Severance Benefits for Laid -Off Employees
Program and to fund this program from the City of Brooklyn Center's Employees' Retirement
Fund until such funds are depleted, at which time the program will be funded from the General
Fund.
F. In the event the City discontinues providing group health insurance coverage for active employees
or in the event the City discontinues this program, all benefits provided for in provision "C" above
paid for by the City will also be discontinued.
-17-
Council Mccting Date 12/18/95
City of Brooklyn Center Agenda Item Numbe
Request For Council Consideration
• Item Description:
Setting Date for Annual Joint Meeting Between City Council and City Advisory Commissions
Department Approval:
Patti Page, Interim daministrative Assistant
Manager's Review/Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Set Annual Joint Meeting for February 7, 1996
Summary Explanation: (supporting documentation attached
As in past years the City Council and City Advisory Commissions will hold a joint meeting in 1996.
Because this is such a large group the meeting is usually held at Constitution Hall. Constitution Hall
has been reserved on Wednesday, February 7, 1996, starting at 6:30 p.m. for the purpose of holding
the joint meeting. An agenda has not yet been set but materials will be forwarded to you when they
become available.
•
Council Meeting Date 12/18/95
3 City of Brooklyn Center Agenda Nero Number
Reque F Co un c il Co n s ideration
• Item Description:
Resolution Expressing Appreciation and Thanks to Camille (Cam) Andre, Interim City Manager
Department Approval:
Patti Page, Interim Ad@nnistrative A�* an
Manager's Review/Recommendation: ,
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Approve attached resolution.
• Summary Explanation: (supporting documentation attached NO )
•
Member introduced the followin g resolution and
i moved its adoption:
RESOLUTION NO.
RESOLUTION EXPRESSING APPRECIATION AND THANKS TO CAMILLE
SCAM) ANDRE, INTERIM CITY MANAGER
WHEREAS, Cam Andre was employed by the City Council to act as Interim City
Manager during the City Manager recruitment and selection process since June 1995; and
WHEREAS, Cam has done an outstanding job of working with the City Council,
staff and citizens during this period of time and deserves the heartfelt thanks of all those who
have worked with him; and
WHEREAS, a City Manager has now been selected and Cam will be leaving the
City on December 27, 1995.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center that the time, guidance, understanding, knowledge and dedication of Cam
Andre, Interim City Manager, is hereby acknowledged and greatly appreciated.
•
Date Mayor
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in
favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
•
Member introduced the following resolution and
moved its adoption:
RESOLUTION NO.
RESOLUTION CALLING SPECIAL ELECTION TO FILL A COUNCIL
VACANCY
WHEREAS, Councilmember Barb Kalligher resigned from the Brooklyn Center
City Council effective December 15, 1995; and
WHEREAS, Councilmember Barb Kalligher's term expires December 31, 1996;
and
WHEREAS, Section 2.05a of the Brooklyn Center City Charter provides that "If
the unexpired term of the council vacancy is one year or longer, a special election shall be called
by the Council or by the City Clerk if the Council fails to act within thirty (30) days. The
election will be held not sooner than ninety (90) days and not later than one hundred twenty
(120) days following the occurrence of the vacancy and to be otherwise governed by the
provisions of Section 4.03, Special Elections. If more than two candidates file for the unexpired
term, a primary election shall be held. "
• NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center that:
1. A vacancy in the Councilmember position previously occupied by
Councilmember Barb Kalligher is hereby declared.
2. A special election to fill said Council vacancy is hereby called and shall
be held at the regular polling places in the City on the 2nd day of April,
1996.
3. A special primary election, if necessary, for the selection of two nominees
for the Council vacancy is hereby called and shall be held at the regular
polling places in the City on the 19th day of March, 1996.
4. Affidavits of candidacy shall be filed in the Clerk's office from 8:00 a.m. ,
Tuesday, January 16, until 4:30 p.m., on Tuesday, January 30, 1996.
5. The Clerk is authorized and directed to publish a notice stating the first
and last dates on which affidavits of candidacy may be filed in the Clerk's
office and the closing time for filing on the last day for filing.
•
• RESOLUTION NO.
6. The Clerk is authorized and directed to cause notice of the time and places
of holding such election(s) and of the issue to be submitted to the voters
by publishing a notice thereof once each week in the official newspaper
of the City for three (3) successive weeks prior to said election.
7. Such election shall be held and conducted and the returns thereof made
and canvassed in the manner prescribed by law for such an election in the
City.
Mayor
Date Ma
• Y
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in
favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
•