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HomeMy WebLinkAbout1995 10-23 CCP Regular Session • _j CITY COUNCIL AGENDA • CITY OF BROOKLYN CENTER OCTOBER 23, 1995 7 p.m. L Call to Order 2. Roll Call lt6) KIT) 3. Opening Ceremonies JW 4. Council Rep 5. Presentation - Wayne Haupt, Employ e of the Qu art (AL -Et r, Thiro Quarter 1995 6. Approval of Agenda and onsent Agenda irtp�� -The following items are considered to be routine by the City Cou'nc* e Vle &11L enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed fr rn the consent agenda and considered at the end of Council Consideration Items. a. Approval of Minutes U-) 0 A " CwCC L -Councilmembers not present at meetings will be recorded as abstaining from the vote on the minutes. 0- #Z' �. August 21, 1995 - Special Work Session 2. August 28, 1995 - Regular Session 3. September 6, 1995 - Special Work Session Z4. September 11, 1995 - Regular Session 1 5. September 13, 1995 - Special Session kt KM 6. October 2, 1995 - Special Work Session v1 October 7, 1995 - Special Work Session KM A'W�DACq)-k (�A 8. October 9, 1995 - Special Work Session vs�� 9. October 10, 1995 - Regular Session Ib b. Proclamation Declaring October 28, 1995 as Make a Difference Day �� C. Resolution Regarding the Dissolution of the Earle Brown Neighborhood Housing Advisory Committee d. Resolution Approving Change Order #2, Accepting Work Performed and Approving Final Payment, Improvement Project No. 1994-19, Contract 1994-J, Shin-te Creek Parkway Mill & Overlay e. Resolution Accepting Work Performed and Approving Final Payment, Improvement Project No. 1994-26, Contract 1994-0, Modular Playground Equipment Replacement at Lions, Orchard Lane, and Firehouse Parks CITY COUNCIL AGENDA -2- October 23, 1995 I �C 06 "� Resolution Accepting Work Performed and Approving Final Payment, Improvement Project No. 1994 -33 Contract 1994-P, M' P J iscellaneous Removals, Excavation and Concrete Curbing b g. Licenses 7. Open Forum 8. Council Consideration Items 4) %A a. Resolution Acknowledging and Congratulating Wayne Haupt as the City of (1�� Brooklyn Center Employee of the Quarter, Third Quarter 1995 and Congratulating all Third Quarter 1995 Nominees. K V_yn _ b. the Development of Q a Request For Proposal or Disposition t on of Surplus City Hall Office Furniture p rP City Kft ? ) tv - �? &P-Al G 2t''c. Resolution Expressing Appreciation for the Efforts of Metropolitan CounciImember Bill Schreiber .3 C( 'f�Eney d. Resolution Expressing Appreciation for the Efforts of City Employees Taking Part in the National Cities Week Central Garage Open House , D4 ) ;S C 6)w 64 -CL e. Staff Report Re: Shingle Creek Regional Pond g b d , ` � P, 3 f. Items Re _ Removed g - mo ed from the Consent Agenda `��� �Cit`.�'�.� �� --jam 00C�-�` g ` Councilmember's Pay Plan +"YA VAL — bb 9. Adjournm n Krn C (, VEDA AGENDA t� ro -M ITY OF BROOKLYN CENTER i5 o}fir 0A OCTOBER 23, 1995 (following adjournment of City Council meeting) C 1. Call to Order 2. Roll Call 3. Approval of Agenda and Consent Agenda -The following items are considered to be routine by the Economic Development Authority and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner so requests, in which event the item will be removed from the consent agenda and considered at the end of Commission Consideration Items. EDA AGENDA CITY OF BROOKLYN CENTER OCTOBER 23, 1995 (following adjournment of City Council meeting) 1. Call to Order i�'1 �� t�,� t✓ � U 2. Roll Call bs 0,A) _D 4 1 l'1'lk, K.rn 3. Approval of Agenda and Consent Agenda -The following items are considered to be routine by the Economic Development Authority and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner so requests, in which event the item will be removed from the consent agenda and considered a j the end of Commission Consideration Items. }{� (Q " ids a. Approval of Minutes: Commissioners not present at meetings will be recorded as abstaining from the vote on the minutes. I. October 10, 1995 - Regular Session 4. Commission Consideration Items a. Public Hearing Single-Family the Sale of the Single- Fanly Property Located at a Qf) 6601 Bryant Avenue North for Redevelopment ` 1 V Resolution Authorizing President and Executive Director to Execute Purchase Agreement and Contract for Deed for the Sale of the EDA- L1� , Owned ' roper L cated at 6601 Bryant Avenue North � e, b . U o e�� 0 5. Adjournment � m 8t F mk Q MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY ® OF HENNEPIN AND THE STATE OF MINNESOTA SPECIAL SESSION SEPTEMBER 13, 1995 CITY HALL CALL TO ORDER The Brooklyn Center City Council met in special session and was called to order by Mayor Myrna Kragness at 5:05 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody (arrived at 5:08 p.m.), Debra Hilstrom, Barb Kalligher, and Kristen Mann. Also present were Interim City Manager Cam Andre, Director of Finance Charlie Hansen, and Council Secretary Lorri Kopischke. COUNCIL CONSIDERATION ITEMS Mayor Kragness introduced the 1996 preliminary budget and property tax levy report. Councilmember Mann stated over the last few days she has scrutinized the budget to find areas to cut and keep the property tax levy to a zero is and the general budget fund to a zero • increase and provide the improvements to the parks and tennis courts needed. She stated there was a simple choice, to cut the North Metro Mayors Association by $20,000. Councilmember Carmody arrived at 5:08 p.m. Councilmember Mann indicated she would be happy to discuss each item listed for reduction on a proposed list she had distributed to the Council. She indicated it was important to not duplicate items in the Human Services area of the budget which were also provided by the County. Councilmember Hilstrom recommended the Council look into Social Services and ask the Human Rights and Resources Committee for recommendations. Councilmember Mann suggested it was also appropriate to make cuts in the Police Department Budget. Councilmember Carmody stated she did not feel it appropriate to cut the contingency fund because in two of the last three years. the City had used more than $100,000. • 9/ 13/95 - 1 The Director of Finance stated the proposed budget amount for the contingency fund was • $200,000. Monday night it was suggested this be reduced to $100,000 but two of the past three years the City has used more than $100,000. Councilmember Kalligher indicated she had a hard time with eliminating all of the Social Services Budget. She would like to see a breakdown to determine how much was a duplication of County programs. Councilmember Mann stated the amount budgeted for social services was $35,413. She recommended cutting $30,000 and letting Human Rights and Resources determine where those cuts would be made. Mayor Kragness asked where social service programs were available to Brooklyn Center residents other than the City, and if they were provided at no charge or on a sliding fee. Councilmember Mann suggested the services were available on Shingle Creek Parkway and also the library or through the court system. Councilmember Kalligher stated mediation is provided on a sliding scale basis and there is a domestic abuse program offered through the County. She questioned Mann's proposed cut of the chairs for the Council Chambers. Councilmember Mann acknowledged the chairs are "ratty" and need to be replaced but suggested this be postponed until the Council determined a permanent location for the Chambers. Mayor Kragness indicated she agreed. She questioned cutting the air rescue knife from the Fire Department Budget. Councilmember Mann stated this was a new item which was almost $2,000 and the City simply could not afford it. She explained it was a specialized piece of equipment used for auto extrication. Councilmember Hilstrom stated she would like to make a motion to agree to cut out 5270,000 or 5250,000 from the general budget and then determine what had to be cut. Councilmember Carmody agreed but stated she did not want to make that decision until it was determined what would be cut. Councilmember Mann stated she was concerned that the Park Commission had not evaluated the park and recreation 'programs. She reported she had conferred with Arnie Mavis and he believed the general admission rate for the community center could be raised by 50.25 and the same level of attendance would continue. This would generate approximately $20,000 in revenue per year. • 9/13/95 - 2 - There was a motion by Councilmember Hilstrom, seconded by Councilmember Mann for a 0% increase in the property tax levy to maintain the same levy. • The Director of Finance reported State La w and City Charter requires the City not merely set the levy but also adopt a budget identifying the cuts made to specific departments. If the City fails to set the levy, the County would probably certify the same levy as the previous year and there would probably no levy increase for the next year. He advised the Council would definitely want to set the levy. Councilmember Hilstrom clarified it would be sufficient to make a motion to have a 0 % increase in the levy over last year and then specify the items to consider as brought forward by Councilmembers Mann and Carmody. The Director of Finance indicated the motion to set the levy itself is fine but the Council also needs to adopt a budget. The motion passed with Mayor Kragness and Councilmember Carmody voting against. The Director of Finance indicated those items will come before the Council as capital improvement projects. He was concerned with the proposed cuts to data processing in the budget. The budget proposes a five year replacement schedule. If the proposed cuts are approved, the computers would be replaced on a ten year cycle. Councilmember Mann acknowledged the concerns but indicated funds are limited. Mayor Kragness questioned the enhanced computer for the engineering department. The Director of Finance indicated the functions the engineering department performs such as geographical mapping and autocadd require a larger monitor and more memory. There was a motion by Councilmember Hilstrom and seconded by Councilmember Mann to cut the Data Processing Department Budget by 550,000. The motion passed with Councilmember Carmody voting against. There was a motion by Councilmember Hilstrom and seconded by Councilmember Mann to cut the Streets and Parks Budget by 57,700. The motion passed with Mayor Kragness and Councilmember Carmody voting against. The motion by Councilmember Mann and seconded by Councilmember Hilstrom to cut the Police Department Budget by S2, 125 passed unanimously. The motion by Councilmember Mann and seconded by Councilmember Kalligher to cut the Government Building Budget by S13.500 passed unanimously. 9;13/95 - 3 - I The motion by Councilmember Mann and seconded by Councilmember Kalligher to cut the I Community unanimousl Develo ment Budget by �� 1 300 assed Y , P � r P There was a motion by Councilmember Mann to increase revenues by 520,000 in recreation. The motion died for lack of a second. There was a motion by Councilmember Mann and seconded by Councilmember Hilstrom to increase revenues in the Community Center by $20,000 by increasing fees by $0.25. The motion passed with Councilmember Carmody voting against. There was a motion by Councilmember Mann, seconded by Councilmember Hilstrom to cut the Social Services Budget by $35,413. Councilmember Carmody stated she would not vote in favor of this motion because several of the services in the budget were not duplicated by the County. Councilmember Hilstrom requested two items, Project Peace in the amount of $50,636 and Youth Diversion Program in the amount of $30,900 be removed from the Police Department Budget and moved to the Social Services Budget. Councilmember Mann withdrew her motion. Councilmember Hilstrom concurred and withdrew her second. There was a motion by Councilmember Mann and seconded by Councilmember Hilstrom to r reduce the Social Services Budget by $50,000 and shift INVITE, INC., and Project Peace from the Police Department Budget to the Social Services Budget. The motion passed with Councilmember Carmody voting against. There was a motion by Mayor Kragness and seconded by Councilmember Hilstrom to cut 578,000.00 from the Contingency Fund Budget. The motion passed with Councilmember Carmodv voting against. RESOLUTION NO. 95 -208 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION TO AUTHORIZE A PRELIMINARY TAX LEVY FOR 1996. APPROPRIATIONS FOR THE GENERAL FUND, THE STREET IMPROVEMENT DEBT SERVICE FUNDS, THE E.D.A. FUND, AND THE H.R.A. BUDGETS The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom, and the motion passed with Councilmember Carmody voting against. RESOLUTION NO. 95 -209 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION TO ADOPT THE 1996 PRELIMINARY BUDGET • The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom, and the motion passed with Mayor Kragness and Councilmember Carmody voting against. RESOLUTION NO. 95 -210 Member Kristen Mann introduced the following resolution and moved for its adoption: RESOLUTION APPROVING A PRELIMINARY TAX CAPACITY LEVY FOR THE PURPOSE OF DEFRAYING THE COST OF OPERATION, PROVIDING INFORMATIONAL SERVICE, AND RELOCATION ASSISTANCE PURSUANT TO THE PROVISIONS OF MSA 469.001 THROUGH 469.047 OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER FOR THE YEAR 1996 The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom, and the motion passed unanimously. SET DATES FOR THE TRUTH IN TAXATION PUBLIC HEARINGS There wa a motion by Councilmember Mann and seconded by Councilmember Carmody to schedule the truth in taxation public hearings for December 6, 1995, at 7:00 p.m. and December 13, 1995, at 7:00 p.m. The motion passed unanimously. ADJOURN1 The motion by Councilmember Mann and seconded by Councilmember Carmody to adjourn the meeting at 6:41 p.m. passed unanimously. Deputy City Clerk Mayor Recorded and transcribed by: Lorri Kopischke TimeSaver Off Site Secretarial 9/13/95 - 5 - CITY COliNCIT AGENDA • CITY OF BROOKLYN CENTER OCTOBER '23,1995 7 P.M. 1. Call to Order 2. Roll Call 3. Opening Ceremonies 4. Council Report 5. Presentation - Wayne Haupt, Employee of the Quarter, Third Quarter 1995 6. Approval of Agenda and Consent Agenda -The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. a. Approval of Minutes • - Councilmembers not present at meetings will be recorded as abstaining from the vote on the minutes. 1. August 21, 1995 - Special Work Session 2. August 28, 1995 - Regular Session 3. September 6, 1995 - Special Work Session 4. September 11, 1995 - Regular Session 5. September 13, 1995 - Special Session 6. October 2, 1995 - Special Work Session 7. October 7, 1995 - Special Work Session 8. October 9, 1995 - Special Work Session 9. October 10, 1995 - Regular Session b. Proclamation Declaring October 28, 1995 as Make a Difference Day C. Resolution Regarding the Dissolution of the Earle Brown Neighborhood Housing Advisory Committee d. Resolution Approving Change Order #? Accepting Work Performed and Approving Final Payment, Improvement Project No. 1994 -19, Contract 1994 -J, Shingle Creek Park - way Mill & Overlay e. Resolution Accepting Work Performed and Approving Final Payment, Improvement Project No. 1994 -26, Contract 1994 -0, Modular Plavground Equipment Replacement at Lions, Orchard Lane, and Firehouse Parks CITY COUNCIL AGENDA -2- October 23, 1995 f. Resolution Accepting Work Performed and Approving Final. Payment, Improvement Project No. 1994 -33, Contract 1994 -P, Miscellaneous Removals, Excavation and Concrete Curbing g. Licenses 7. Open Forum 8. Council Consideration Items a. Resolution Acknowledging and Congratulating Wayne Haupt as the City of Brooklyn Center Employee of the Quarter, Third Quarter 1995 and Congratulating all Third Quarter 1995 Nominees. b. Resolution Declaring Surplus Property and Authorizing the Development of a Request For Proposal for Disposition of Surplus City Hall Office Furniture C. Resolution Expressing Appreciation for the Efforts of Metropolitan Councilmember Bill Schreiber d. Resolution Expressing Appreciation for the Efforts of City Employees Taking Part in the National Cities Week Central Garage Open House • e. Staff Report Re: Shingle Creek Regional Pond f. Items Removed from the Consent Agenda g. Councilmember's Pay Plan 9. Adjournment EDA AGENDA CITY OF BROOKLYN CENTER OCTOBER 23, 1995 (following adjournment of City Council meeting) 1. Call to Order 2. Roll Call 3. Approval of Agenda and Consent Agenda -The following items are considered to be routine by the Economic Development Authority and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner so requests, in which event the item will be • removed from the consent agenda and considered at the end of Commission Consideration Items. CITY COUNCIL AGENDA -3- October 23, 1995 • a. Approval of Minutes: Commissioners not present at meetings will be recorded as abstaining from the vote on the minutes. 1. October 10, 1995 - Regular Session 4. Commission Consideration Items a. Public Hearing Regarding the Sale of the Single- Family Property Located at 6601 Bryant Avenue North for Redevelopment 1. Resolution Authorizing President and Executive Director to Execute Purchase Agreement and Contract for Deed for the Sale of the EDA- Owned Property Located at 6601 Bryant Avenue North 5. Adjournment • • Councilmember Hilstrom questioned who directs the activities of this department. The Finance Director stated the Director of Public Services with the Recreation Director handling the day -to- day services. Councilmember Hilstrom noted none of the Director of Public Services salary is included in the Recreation budget. The Finance Director stated no percentage of time spent on recreation was submitted. Councilmember Hilstrom noted the programs should be made self supporting or the statement in the budget stating such should be removed. The Finance Director stated the Recreation Department has internal guidelines and they attempt to make them cover as much cost as possible. The adult programs pay more of the costs based on their ability to pay more. Councilmember Hilstrom questioned on page 104 "transportation for City- sponsored clubs, grocery and mall shopping, and special events" and whether this wasn't a duplication of the 5- Cities Transportation Program. Councilmember Mann asked if a senior citizen has to pay for a trip to the grocery store. Councilmember Carmody stated the fee is subsidized by the participants. Councilmember Mann suggested the City took at charging non- residents more for programs. The Interim City Manager stated for the youth programs it is difficult to determine residency. It can be easier done for the adult programs. Councilmember Mann suggested it be discussed • by the Council at an upcoming meeting. Teen Recreation Department - 1996 Budget Councilmember Hilstrom asked if the Teen Recreation Department is a duplication of what the schools are doing. The Finance Director stated the City works in cooperation with the schools on programs. Mayor Kragness arrived at 7:45 p.m. Children's Recreation Department - 1996 Budget No comments from Council. Community Center Department - 1996 Budget Councilmember Hilstrom stated the water slide was supposed to make money and questioned the status and projections for earnings. The Finance Director stated the original projections were optimistic. Last year, the slide generated enough additional revenues to pay for the operation of the slide and maintenance but not pay for the construction or other costs. Councilmember Hilstrom stated the pool budget increases every year and questioned what can be done. The Finance Director stated the other cities do not seem to be doing much better. The private health clubs have taken some of the business. • 9/6/95 - 3 - Councilmember Hilstrom stated other cities advertise their pools more than Brooklyn Center does and she sees the possibility of losing more revenues. Councilmember Hilstrom stated she believes the City should at least break even on concessions. Mayor Kragness stated concessions are needed to make the pool operational. The service needs to be offered to the patrons of the pool. Councilmember Carmody agreed the concessions should at least break even. Financial Commissioner Storla suggested the Council consider a private party leasing the space or using vending machines.' Councilmember Carmody suggested the Recreation Department consider these options also in their research. Councilmember Hilstrom asked why no staff time is allocated for merchandise sales. She stated this is another area that should break even. The Finance Director agreed some staff time should be included. Councilmember Hilstrom asked why arts and crafts classes are not included in the Recreation Department budget. She believes the City should also break even from these classes. The question was raised regarding the rental fees for Constitutional Hall. The Finance Director stated the City does not pay for rental but does not use the facility if another paying renter has it reserved. Financial Commissioner Storla suggested the option of leasing the Civic Center be brought to the voters. Councilmember Hilstrom stated the Council needs to decide how they want to handle the City Center. Financial Commissioner Storla stated the Council needs to determine the worth of the City Center to the City. Mayor Kragness suggested the Council meet with Mr. Mavis to review. Councilmember Hilstrom stated the Council needs to determine when a critical point is reached and questioned if there is a possibility of a long range plan to avoid the critical point. Parks Maintenance Department = 1 996 Budget Councilmember Hilstrom asked how many ice /hockey rinks are covered by the budget. The Finance Director stated four ice rinks and four hockey rinks. Councilmember Hilstrom asked if the use of the rinks is increasing. The Finance Director stated the usage changes but it is difficult to move rinks to other locations in the City. Mayor Kragness stated she believes the hockey rink usage is increasing. The Interim City Manager suggested an estimated participation rate by rink be obtained. Councilmember Mann asked if North Court Tennis Court would be closed again this year. The Finance Director stated there is no request for resurfacing the court this year. 9/6/9 - 4 - • Councilmember Hilstrom asked if the City is looking at the big picture concerning park maintenance. She believes the maintenance of the City parks is a priority for the City and suggested a plan be made to improve at least one park per year. The Finance Director stated the City is attempting to do that already. Councilmember Hilstrom stated she would like to see a comprehensive plan for the parks. The Interim City Manager stated the parks will be included in the City's Comprehensive Plan. Financial Commissioner Storla stated the equipment in the parks should be kept at least operable. The Finance Director stated a survey is being done and should be completed in October. Councilmember Hilstrom stated the City cannot wait for a bond referendum to pass before improving the parks. The Finance Director stated there are seven parks maintenance personnel who are also utilized in the street maintenance department when needed. Councilmember Hilstrom stated parks and streets should be a priority for the City. Councilmember Carmody noted the objectives shown by some of the Departments do not list goals. She suggested staff work on the task of writing objectives. Financial Commissioner Storla stated the Council needs to set some of the objectives. Councilmember Carmody stated she wants to put the responsibility in the departments for writing their objectives. Financial Commissioner Escher suggested next year the City staff receive management by objectives training prior to this process beginning. Councilmember Hilstrom suggested the volunteer commissions work on goals for the • departments. Financial Commissioner Escher recommended the parks commission work with the parks department on the parks department budget. Financial Commissioner Anderson asked it the City has pursued getting businesses to donate equipment for the parks. Mayor Kragness suggested the Parks and Recreation Commission write letters asking for donations. Some private citizens may wish to donate money for such a cause. The Finance Director stated the City needs to be careful about doing this as the code of ethics may be in jeopardy. The businesses who may donate to the City may very well come before the Council asking for some Council action. Councilmember Hilstrom suggested the staff look at the program Brooklyn Park uses for donations. Financial Commissioner Storla suggested such a program be citizen initiated. The Finance Director reminded the Council on Monday, at the Council meeting, they need to determine the preliminary tax levy since Hennepin County needs the amount by Friday. Convention R Tourism Bureau - 1996 Budget Mayor Kragness asked if the other cities are contributing the same amount as Brooklyn Center. The Finance Director stated the City collects the tax proceeds from the operators (6%) and forwards 95 % of the first three percent to the North Metro Convention and Tourism Bureau for • 9/6/95 - 5 - marketing and promotion of the City. The City also retains 5 % of the first 3 % to reimburse itself for the cost of administering the program. Since Brooklyn Center has more hotels /motels than the other communities, its amount is higher. Councilmember Carmody asked how the City knows it is receiving a benefit from this service. The Director of Community Development Hoffman stated the Bureau presents to the Council once a r it n of ea s activities on behalf of the City. The Council can look at it as an extension Y Y its advertising budget. Councilmember Hilstrom questioned page 141, insurance premiums. The Finance Director stated this is only the insurance for the general fund departments. The rest of the insurance costs are charged to the different activities. Councilmember Mann asked if the City uses one agent or do they shop around. The Finance Director stated the City currently uses one agent and pays $8,000 - $9,000 as a flat fee versus a percentage of premiums which could be $25,000. If the insurance is rebid and given to another agent, the City may lose some of the service it is accustomed to getting. Councilmember Mann stated she would like to look at other agents. Financial Commissioner Storla questioned the benefit of having an agent. The Finance Director stated the agents helps the City get the correct information to make sure all risks are covered. The agent also identifies solutions to problems. The agent shops for the best insurance for the City. General Comments Councilmember Hilstrom asked what the effect on the budget would be if $65,000 were added for the fire inspector. The Finance Director stated it would go from a 3.9 % increase to a 4.9 % increase. She asked what the trend has been for amount of budget each year. The Finance Director stated for ,the past several years. the City has been levying the maximum amount possible. He recommended the maximum be levied this year also. Councilmember Hilstrom questioned for TIF what percentage is residential and commercial. The Finance Director stated 58 % redevelopment (commercial), 15 % residential, and 5 % special projects (commercial /industrial). The Director of Community Development stated the mix of projects changes from year to year. The Finance Director stated any EDA excess funds go into the EDA fund balance. Councilmember Carmody stated regarding the general levy she would prefer to have the fire inspector and increase the budget $30,000. I Councilmember Hilstrom stated two of her priorities are parks and streets. Councilmember Carmody asked which is more important. Mayor Kragness stated she would like to see a priority in the parks, education and recreation programs, fire and police protection. 9/6/95 - 6 - The motion for the adoption of the foregoing resolution was duly seconded by member Kristen • Mann and passed unanimously. RESOLUTION CERTIFYING SPECIAL ASSESSMENT FOR SANITARY SEWER HOOKUP TO THE HENNEPIN COUNTY TAX ROLLS The affected property owner has waived her right to a public hearing regarding this special assessment. RESOLUTION NO. 95 -205 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION CERTIFYING SPECIAL ASSESSMENT FOR SANITARY SEWER HOOKUP TO THE HENNEPIN COUNTY TAX ROLLS The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. DISCUSSION REGARDING NEW HOPE PROPOSAL ON ICE ARENA The Interim City Manager presented information on the proposal. A motion by Councilmember Carmody and seconded by Councilmember Mann to decline participation in the New Hope Proposal project passed unanimously. Mayor Kragness declared a recess at 9:30 p.m. Mayor Kragness declared the Council meeting reconvened at 9:45 p.m. DISCUSSION REGARDING PROPOSALS FOR MANAGEMENT UNION NEGOTIATOR The Interim City Manager presented Council with proposals for union negotiator and said a contract proposal from the union has been received. PROPOSALS FOR MANAGEMENT UNION NEGOTIATOR Councilmember Mann felt the hourly differences between Labor Relations Associates and attorneys were comparable and inquired whether Council could have additional time to consider information submitted. The Interim City Manager indicated he foresaw no problem with Council postponing a decision for two weeks. A motion by Councilmember Mann and seconded by Councilmember Hilstrom to table for two weeks consideration of Proposals for Management Union Negotiator passed unanimously. Council will meet at 6 p.m. in Executive Session prior to its next scheduled Regular Session on September 25, 1995. 1996 PRELIMINARY BUDGET AND PROPERTY TAX LEVY REPORT 9/11/95 -9- • - f The following resolutions were prepared based upon the Proposed 1996 Budget as recommended by the Interim City Manager. This was done so Council would see examples of the resolutions ® in their entirety. Councilmember Hilstrom expressed concern about any increase in the tax levy stating issues she wanted to see the City move towards were not being addressed and cited duplication of some services by the County. She indicated Council needed to approve a zero percent increase. Councilmember Mann concurred, but didn't see that a zero percent increase was enough and wanted to see an approved one percent decrease in the tax levy. Councilmember Carmody acknowledged concerns of Councilmembers Hilstrom and Mann. She added any issues should be presented to all of Council. Then, Council could direct staff to respond accordingly. She proposed each Council member present their budget ideas in a group setting enabling Council to make decisions on cuts and /or reapportionment of City budget monies. Discussion ensued around the pros and cons, and potential impressions of City constituents relating to a percentage increase or decrease to the tax levy. The Interim City Manager indicated he and the Director of Finance had met and were able to identify potential areas for budget cuts equaling approximately $200,000. He also cautioned Council about unforeseen emergencies and gave examples. • Councilmember Mann requested reviewal of those potential cuts and cited them accordingly. The Director of Finance provided clarification to Council regarding tax rates and their represented percentages ($100,000 =two percent) Councilmembers agreed to meet on Wednesday, September 13, 1995 at 5 p.m. at City Hall to discuss four agenda items relating the 1996 Preliminary Budget and Property Tax Levy Report. RESOLUTION TO ADOPT THE 1996 PRELIMINARY BUDGET Member Debra Hilstrom introduced the following resolution and moved its adoption: RESOLUTION TO ADOPT THE 1996 PRELIMINARY BUDGET The motion for the adoption of the foregoing resolution was duly seconded by member Kristen Mann. The motion failed with Mayor Kragness and Councilmember Carmody voting against the motion. There was a motion by Councilmember Carmody and seconded by Councilmember Mann to table the Resolution Adopting the 1996 Preliminary Budget. The motion passed unanimously. • 9/11/95 -10- DISCUSSION OF RESOLUTION AUTHORIZING A PRELIMINARY TAX LEVY FOR 1996 APPROPRIATIONS FOR THE GENERAL FUND, THE STREET IMPROVEMENT DEBT SERVICE FUNDS THE E.D.A. FUND AND THE H.R.A. FUND BUDGETS Member Debra Hilstrom introduced the following resolution and moved its adoption: RESOLUTION TO AUTHORIZE A PRELIMINARY TAX LEVY FOR 1996 APPROPRIATIONS FOR THE GENERAL FUND, THE STREET IMPROVEMENT DEBT SERVICE FUNDS, THE E.D.A. FUND, AND THE H.R.A. FUND BUDGETS The motion for the adoption of the foregoing resolution was duly seconded by member Kristen Mann. The motion failed with Mayor Kragness and Councilmember Carmody voting against the motion. There was a motion by Councilmember Carmody and seconded by Councilmember Mann to table the Resolution to Authorize a Preliminary Tax Levy for 1996 Appropriations for the General Fund, the Street Improvement Debt Service Funds, the E.D.A. and the H.R.A. Fund Budgets. The motion passed unanimously. DISCUSSION OF A RESOLUTION APPROVING A PRELIMINARY TAX CAPACITY LEVY FOR THE PURPOSE OF DEFRAYING THE COST OF OPERATION, PROVIDING INFORMATION SERVICE, AND RELOCATION ASSISTANCE PURSUANT TO THE PROVISIONS OF MSA 469.001 THROUGH 469.047 OF THE HOUSING AND • REDEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER FOR THE YEAR 1996 Member Debra Hilstrom introduced the following resolution and moved its adoption: RESOLUTION APPROVING A PRELIMINARY TAX CAPACITY LEVY FOR THE PURPOSE OF DEFRAYING THE COST OF OPERATION, PROVIDING INFORMATION SERVICE, AND RELOCATION ASSISTANCE PURSUANT TO THE PROVISIONS OF MSA 469.001 THROUGH 469.047 OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER FOR THE YEAR 1996 The motion for the adoption of the foregoing resolution was duly seconded by member Kristen Mann. The motion failed with Mayor Kragness and Councilmember Carmody voting against the motion. There was a motion Councilmember Carmody and seconded by Councilmember Mann to table a Resolution Approving a Preliminary Tax Capacity Levy for the Purpose of Defraying the Cost of Operation, Providing Information Service, and Relocation Assistance Pursuant to the Provisions of MSA 469.001 through 469.047 of the Housing and Redevelopment Authority of the City of Brooklyn Center for the Year 1996. The motion passed unanimously. 9/11%95 -11- k Ig SET DATES FOR TRUTH IN TAXATION PUBLIC HEARINGS A motion by Councilmember Hilstrom and seconded by Councilmember Mann to approve i Setting Dates for Truth in Taxation Public Hearings failed as follows: Councilmembers Hilstrom and Mann (yes); Councilmembers Carmody and Kragness (no). A motion by Councilmember Carmody and seconded by Councilmember Mann to table Setting Dates for Truth in Taxation Public Hearings passed unanimously. PROCESS TO STUDY ORGANIZED COLLECTION A motion by Councilmember Carmody and seconded by Council Mann to decline participation in the Hennepin Recycling Group (HRG) study passed unanimously. RESOLUTION REQUESTING MN /DOT FOR A LIMITED USE PERMIT TO ALLOW CONSTRUCTION OF A BICYCLE /PEDESTRIAN TRAIL ON MN /DOT RIGHT OF WAY Councilmembers indicated concern about exposure to uninsured liabilities as described by the City Attorney in a letter to the Director of Public Services dated September 6, 1995. The Director of Public Services informed Council the City has to have a limited use permit in order to complete construction of the trail. She urged Council to approve the resolution stating she did not foresee the State having a problem with the City Attorney's proposed language changes in the agreement. RESOLUTION NO. 95 -206 Member Debra Hilstrom introduced the following resolution and moved its approval contingent upon an agreement being reached that addresses the City's concerns: RESOLUTION REQUESTING MN /DOT FOR A LIMITED USE PERMIT TO ALLOW CONSTRUCTION OF A BICYCLE /PEDESTRIAN TRAIL ON MN /DOT RIGHT OF WAY The motion for approval of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. ITEMS REMOVED FROM THE CONSENT AGENDA APPROVAL OF MINUTES AUGUST 14 1995 - REGULAR SESSION A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to table approval of the August 14, 1995, Regular Session minutes until the next Council Work Session passed unanimously. AUGUST 21 1995 - SPECIAL WORK SESSION ', 9/11/95 -12- 1 S A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to table approval of the August 21, 1995, Regular Session minutes until the next Council Work Session passed unanimously. PROCLAMATION DECLARING SEPTEMBER 17 -23 1995 AS CONSTITUTION WEEK A motion by Councilmember Hilstrom and seconded by Councilmember Carmody to approve a Proclamation Declaring September 17 -23, 1995, as Constitution Week passed unanimously. RESOLUTION AMENDING SPECIAL ASSESSMENT LEVY ROLL NOS. 13372 AND 13373 TO PROVIDE FOR THE AWARD OF ASSESSMENT STABILIZATION GRANTS FOR THE WOODBINE NEIGHBORHOOD IMPROVEMENTS Councilmember Carmody questioned the Director of Public Services regarding deadlines for approval of such a grant. The Director of Public Services indicated May 31, 1995, was the deadline. Councilmembers Carmody and Mann suggested proposing future deadline dates be established to accommodate for project planning /completion purposes, etc. RESOLUTION NO. 95 -207 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION AMENDING SPECIAL ASSESSMENT LEVY ROLL NOS. 13372 AND 13373 TO PROVIDE FOR THE AWARD OF ASSESSMENT STABILIZATION GRANTS FOR THE WOODBINE NEIGHBORHOOD IMPROVEMENTS The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. ADJOURNMENT A motion by Councilmember Mann and seconded by Councilmember Carmody to adjourn the meeting passed unanimously. The Brooklyn Center City Council adjourned at 9:56 p.m. Deputy City Clerk Mayor Recorded and transcribed by: Connie Beckman TiineSaver Off Site Secretarial 9/11/95 -13- • MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION OCTOBER 10, 1995 CITY HALL CALL TO ORDER The Brooklyn Center City Council regular session was called to order by Mayor Myrna Kragness at 7 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom. Also present were Interim City Manager Cam Andre, Director of Public Services Diane Spector, City Attorney Charlie LeFevere, Director of Finance Charlie Hansen, Public Services Coordinator Jim Glasoe, and Council Secretary Connie Beckman. Councilmember Barb Kalligher was absent and unexcused. Councilmember Kristen Mann was absent and excused.. OPENING CEREMONIES A moment of silence was observed in place of the invocation. COUNCIL REPORT Councilmember Hilstrom talked about Rally Nights to be held on Wednesday, October 11, 1995, in Constitution Hall. Councilmember Carmody commended the staff on the Public Works night. Mayor Kragness agreed citing a good job done by City staff with coordination of the event. APPROVAL OF AGENDA AND CONSENT AGENDA A motion by Councilmember Carmody and seconded by Mayor Kragness to approve the October 10, 1995, agenda passed as follows: Removal of Items 5(a) numbers 4, 5, 6, 7, 8; Discussion of Item 5(e) held until the end of the Council meeting; Addition of Items 7(i) Resolution Establishing Procedures For Determining Whether Absences From Council Meetings Are Excused, and 70) Investigation of Councilmember Barb Kalligher's Residency in Brooklyn Center. Councilmember Hilstrom voted against the motion. APPROVAL OF MINUTES A motion by Councilmember Carmody and seconded by Mayor Kragness to approve the minutes of the following passed unanimously: August 14, 1995- Executive Session (6:09 p.m.); August 14, 1995- Executive Session 9:15 p.m.); August 14, 1995- Regular Session; September 18, 1995 - Special Work Session; September 23, 1995- Special Work Session; September 25, 1995- Special • 10/10/95 - 1 - Work Session; September 25, 1995- Regular Session; September 27, 1995- Special Work Session; September 29, 1995- Special Work Session; September 30, 1995 - Special Work Session RESOLUTIONS RESOLUTION NO. 95 -218 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION DECLARING A PUBLIC NUISANCE AND ORDERING THE REMOVAL OF DISEASED TREES (ORDER NO. DST 10/10/95) The motion for the adoption of the foregoing resolution was duly seconded by member Myrna Kragness and passed unanimously. LICENSES A motion by Councilmember Carmody and seconded by Mayor Kragness to the approve the licenses passed unanimously as follows: MECHANICAL SYSTEMS Sharp Heating & A/C 4854 Central Avenue North East RENTAL DWELLINGS Renewal: Robert Messersmith 5338 Queen Avenue North TAXICAB Town Taxi 2500 Washington Avenue. OPEN FORUM Mr. Irving Kopenen, resident at 6707 Dupont Avenue North, addressed the Council. He reiterated his concerns regarding arrogance of Council members and actions of Council pertaining to City business including specifics relating to unpublicized meetings, refusal of Council members to discuss business after Council meetings,, and failure of Council to act utilizing reasonable and prudent action. Mr. Rex Newman, 3107 61st Avenue North, addressed the Council regarding issues around solicitation of residents for City Commissions. He cited numerous areas of personal frustration when attempting to apply for a Commission and the City's lack of professional response accordingly. He made suggestions and offered information on improving the application and follow -up process. Council requested that he present Council with written information specific to his suggestions. COUNCIL CONSIDERATION ITEMS 10/10/95 - 2 - RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF GENERAL • OBLIGATION TAX INCREMENT BONDS SERIES 1995A The Director of Finance introduced Bob Thistle from Springsted Public Finance Advisors who explained the sale of the Taxable General Obligation Tax Increment Bonds, Series 1995A for $4,560,000. Based on bids received from ten vendors, Mr. Thistle recommended Council award bond sale to First of America Securities for a price of $4,505,280.00 with a net interest cost of $3,021,231.25 and a true interest rate of 6.7905 percent. Moody's rates the bonds Aaa; Standard & Poor's AAA. They are MBIA insured. RESOLUTION NO. 95 -219 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION AWARDING THE SALE OF $4,560,000 TAXABLE GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF GENERAL OBLIGATION IMPROVEMENT BONDS SERIES 1995B Mr. Thistle explained the sale of the General Obligation Improvement Bonds, Series 1995B for $780,000. Based on bids received from six vendors, he recommended Council award bond sale • to Norwest Investment Services, Inc. and FBS Investment Services, Inc. for a price of $772,980.00 with a net interest cost of $223,077.50 and a true interest rate of 4.7734 percent. Moody's rating of the bonds is Al. RESOLUTION NO. 95 -220 Member Debra Hilstrom introduced the following resolution and moved its adoption: RESOLUTION AWARDING THE SALE OF $780,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 199513; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. RESOLUTION NO. 95 -221 Member Debra Hilstrom introduced the following resolution and moved its adoption: • 10/10/95 - 3 - RESOLUTION AUTHORIZING ISSUANCE OF A LAWFUL GAMBLING LICENSE TO THE BROOKLYN CENTER LIONS CLUB TO OPERATE A PULL -TAB BOOTH AT THE • LYNBROOK BOWL The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. RESOLUTION NO. 95 -222 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING ISSUANCE OF A LAWFUL GAMBLING LICENSE TO THE BROOKLYN CENTER LIONS CLUB TO OPERATE A PULL -TAB BOOTH AT THE EARLE BROWN BOWL The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. SETTING MEETING DATES FOR DECEMBER 1995 A motion by Councilmember Hilstrom and seconded by Councilmember Carmody to set meeting dates passed unanimously as follows: December 6, 1995 - Truth in Taxation public hearing December 11, 1995 - regular City Council meeting December 13, 1995 - Truth in Taxation public hearing December 18, 1995 - special session to approve the 1996 budget and levy. PRIVATE KENNEL LICENSE RENEWAL - 6312 FRANCE AVENUE NORTH A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to approve a private kennel license renewal for Patricia Shogren and Bradley Shogren, residents at 6312 France Avenue North which will expire on September 30, 1996, passed unanimously. RESOLUTION AMENDING THE 1995 GENERAL FUND BUDGET TO PROVIDE FOR REPAIRS TO THE CIVIC CENTER PLAZA FOUNTAIN Councilmember Carmody inquired how much money was left in the Contingency fund. The Interim City Manager could not provide a specific amount, but indicated there was an adequate amount. RESOLUTION NO. 95 -223 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION AMENDING THE 1995 GENERAL FUND BUDGET TO PROVIDE FOR REPAIRS TO THE CIVIC CENTER PLAZA FOUNTAIN 10,10195 -4- • The motion for the adoption of the foregoing resolution was duly seconded b member Debra P foregoing Y Y Hilstrom and passed unanimously. 1996 PUBLIC UTILITY RATE STUDIES The Public Services Coordinator provided Council with information and recommendations regarding four utilities: water; sanitary sewer; storm drainage; recycling; and utility hookup as follows: Councilmember Hilstrom left the meeting at 7:25 p.m. Councilmember Hilstrom returned to the meeting at 7:26 p.m. RESOLUTION NO. 95 -224 Member Debra Hilstrom introduced the following resolution and moved its adoption: I RESOLUTION ADOPTING THE 1996 WATER UTILITY RATE SCHEDULE The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. The Public Services Coordinator recommended no rate increase occur and it remain at a residential quarterly rate of $42.50, and a non - residential rate of $1.70 per 1000 gallons. As well, it was recommended Council direct staff to develop a capital improvement financing plan • using cash reserves, GO revenue bonds. or a combination of the two. RESOLUTION NO. 95 -225 Member Kathleen Carmody introduced the following resolution and moved its adoption adding a desire for City cash reserves to be used to finance capital improvements: RESOLUTION ADOPTING THE 1996 SANITARY SEWER UTILITY RATE SCHEDULE The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. The Public Services Coordinator recommended raising the quarterly rate to $8.00 per lot, and the base rate to $32.00 per REF acre. RESOLUTION NO. 95 -226 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION ADOPTING THE 1996 STORM DRAINAGE UTILITY RATE SCHEDULE The motion for the adoption h ina resolution w duly seconded b member Debra 0 0 of the tore_o _ reso utio as se P � � Y Y Hilstrom and passed unanimously. • 10/10/95 - 5 - The Public Services Coordinator recommended no rate increase and maintaining the current rate of $2.15 per month per household for recycling services beginning January 1, 1996. RESOLUTION NO. 95 -227 Member Debra Hilstrom introduced the following resolution and moved its adoption: RESOLUTION ADOPTING THE 1996 RECYCLING RATES The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. The Public Services Coordinator recommended a rate increase of 2.6 percent on all fees associated with water and sanitary sewer hookup for 1996 with the increase being tied to the Consumer Price e c Index CPI. RESOLUTION NO. 95 -22$ Member Kathleen Carmody introduced the followin � resolution and moved its adoption: RESOLUTION ADOPTING THE 1996 WATER AND SANITARY SEWER HOOKUP RATES FOR 1996 T he m fore T e otion for the adoption of the fore�oin� resolution was duly seconded by member Debra Hilstrom and passed unanimously. ITEMS REMOVED FROM THE AGENDA CONSENT A S G RESOLUTION ESTABLISHING PROCEDURES FOR DETERMINING WHETHER ABSENCES FROM COUNCIL MEETINGS ARE EXCUSED Councilmember Hilstrom questioned approval of absences as excused or unexcused as reflected in Council meeting minutes. The City Attorney addressed issues from a legal standpoint regarding establishing an attendance as excused or unexcused. RESOLUTION NO. 95 -229 Member Debra Hilstrom introduced the following resolution and moved its adoption: RESOLUTION ESTABLISHING PROCEDURES FOR DETERMINING WHETHER ABSENCES FROM COUNCIL MEETINGS ARE EXCUSED The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. A motion by Councilmember Carmody and seconded by Mayor Kragness to note Councilmember Kalligher's absence as unexcused from the October 10, 1995, meeting passed unanimously. 10/10/95 - 6 - i A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to note Councilmember Mann's absence as excused from the October 10, 1995, meeting passed • unanimously. INVESTIGATION OF COUNCILMEMBER BARB KALLIGHER'S RESIDENCY IN BROOKLYN CENTER Councilmember Carmody indicated it had been brought to her attention that possibly Councilmember Kalligher may be in violation of residency requirements as a Councilmember for Brooklyn Center and requested investigation accordingly. Mayor Kragness asked the City Attorney how Council should proceed. The City Attorney said that the intent and physical residence play a part in question of the law versus question of fact and that evidence would need to be presented to Council in order to conclude Councilmember Kalligher's legal residence. He suggested means Council might consider in such an investigation. Mayor Kragness requested the Interim City Manager explore ways to establish Councilmember Kalligher's legal residence as well as her desire to continue as a Councilmember. Mayor Kragness indicated she would try to personally contact Councilmember Kalligher. APPROVAL OF CONTRACT WITH FRANK MADDEN & ASSOCIATES FOR MANAGEMENT UNION CONTRACT NEGOTIATIONS Councilmember Carmody publicly indicated her reservation of the contract, but would abide by • the majority decision of the Council. She stated the Interim City Manager would be the primary negotiator with the bargaining unit with consultation services being utilized from Frank Madden & Associates for the management union contract negotiations. A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to approve the contract with Frank Madden & Associates for management union contract negotiations passed unanimously. ADJOURNMENT A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to adjourn the meeting at 7:47 p.m. passed unanimously. Deputy City Clerk Mayor Recorded and transcribed by: Connie Beckman TimeSaver Off Site Secretarial • 10/10/95 - 7 - MEMORANDUM TO: Mayor Myrna Kragness Councilmember Kathleen Carmody Councilmember Debra Hilstrom Councilmember Barb Kalligher Councilmember Kristen Mann FROM: Patti Page, Interim Administrative Assistant DATE: October 23, 1995 SUBJECT: Corrections to Council Minutes of 10/2/95 and 10/10/95 It was brought to my attention that a correction to the October 2, 1995, Council minutes was necessary. To more accurately reflect the meeting of October 2, 1995, the section on Minute Format was placed after the Presentation by Commissioner Mike Opat. A copy of the corrected version of the minutes is attached for your review and consideration. Also, per Councilmember Carmody's request I reviewed the video tape of the October 10, 1995 Council meeting d made e g some corrections to the minutes. A copy of the corrected version of the minutes is attached for y our review and consideration. In response to Council's questions, the Director of Public Services reported the City can continue indefinitely with existing water wells and the current odd /even watering ban, unless a large water user were to locate in Brooklyn Center. Councilmember Mann indicated support for maintaining all rates the same as 1995, except for the connection fee. The Director of Finance advised if the rates are kept the same, the City will have enough money to operate in 1996. However, in 1997 the Council can expect to see rate increases to address inflation and other costs. He strongly recommended the Council consider making a $2 increase to storm drainage utility rates for 1996. Councilmember Mann questioned if residential storm drainage rates are based on size of the lot. The Director of Finance explained how they are calculated on a per lot fee to hold down administrative and accounting costs. Commercial /industrial rates are higher and based on the size of lot and the amount of building and parking lot areas which generate more run -off. Councilmember Mann expressed concern the City does not have a set plan on storm water drainage. The Interim City Manager indicated staff can develop a storm sewer drainage plan. The Director of Public Services advised the City does have a Local Water Management Phase I Plan but it does not include the level of detail to include costs. The Phase II detailed plans are developed as need arises. PRESENTATION - COMMISSIONER MIKE OPAT - HENNEPIN COMMUNITY WORKS Hennepin County Commissioner Mike Opat provided a brief but detailed presentation and explanation of the Hennepin Community Works Program, its goals and anticipated projects. Commissioner Opat commented on the importance of determining how to usher in the next generation of housing. Discussion ensured regarding the Brookdale pond concept and cooperative effort between Brooklyn Center and Minneapolis. Commissioner Opat stated his belief it is to Brooklyn Center's benefit to accept this offer. The Director of Finance explained once the ownership of Brookdale is settled, the Council can discuss this option and move forward with the pond. The Interim City Manager commented on the need for more accurate engineering data to better determine costs. Commissioner Opat explained before proceeding further, he would like to know whether the Council supports this Program. Mayor Kragness asserted residents need more information regarding what is actually planned and time lines. Councilmember Carmody concurred and added residents in this area were under the wrong impression about the City's ability to purchase houses in deteriorating neighborhoods. She 10/2/95 - 7- believed it is possible to build awareness in neighborhoods that something needs to happen and this Program is probably the only option. She added one of the biggest impediments is the School District. Councilmember Hilstrom raised questions regarding the impact on Brooklyn Center property, and what responsibilities and costs the City would have to assume. Commissioner Opat explained that this Program is in the concept phase and the answers to these questions will not be known until the study is completed. Councilmember Mann concurred with Councilmember Carmody that School District concerns are being expressed by residents. She stated her belief that this Program is workable but the Council needs to know how much of the City's resources will be involved. She indicated support for moving ahead with the study. Commissioner Opat emphasized the need for working out an agreement with receptive partners. He stated they will present the Council with a second resolution in January of 1996 before presenting the Program to the Legislature. He encouraged the Council to contact him at anytime for an update or additional information. Minute Format - 8/14/95 and 8 /21/95 minutes - tabled at 9/11/95 meeting-, Councilmember Carmody questioned why a section of the August 14, 1995, meeting minutes were typed out in verbatim. Councilmember Hilstrom stated she requested the verbatim section for the August 14, 1995, meeting minutes and the August 21, 1995, special work session because she believed the conversation was inappropriate and should not have taken place. Councilmember Mann concurred and stated she does not believe the August 21, 1995, minutes contain enough detail or the flavor of what happened at the meeting. She asserted that Mayor Kragness could not control the meeting, that a Councilmember could not control herself, and the word "bar" was also used and should have been included in the meeting minutes. Mayor Kragness agreed she should not have allowed the audience to make comments at the work session and since then has discussed with the Interim City Manager the possibility of posting a sign that work sessions are open to the public but the public will not take part in the discussion. Councilmember Carmody stated she believes this is "knit picking" and wholly inappropriate when a resident starts screaming at the Mayor during a meeting. She asserted it comes down to whether the Council will back each other up to keep the meeting under control. Councilmember Hilstrom stated the August 21, 1995, meeting took place prior to Council direction to change the minute format and what actually happened should be included to emphasize what one of the Councilmembers is doing. She stated if a resident reads the minutes, 10/2/95 - 8 - she wants them to get a clear picture of what is taking place, and that is not the case with the August 21, 1995, meeting minutes. i Councilmember Carmody agreed some things have been out of line, but to include them in the minutes is "playing politics". Councilmember Mann stated while the minutes don't need to be verbatim, they should reflect what happened when the resident started asking questions and disrupted the meeting to the point where she made a motion to adjourn the meeting to stop it. A heated discussion ensued regarding activity at the meetings, interviews by the press, articles appearing in the Sun Post and on cable television. Mayor Kragness clarified the meeting minutes are to reflect the business going on and actions taken, not a verbatim quote. Councilmember Hilstrom asserted that the minutes have not been reflective of what has been going on at the meeting. Mayor Kragness suggested that the Council should then give different direction to the secretary. Councilmember Carmody noted that Councilmember Hilstrom is making it sound as if the secretary is making decisions on what to include and what not to include in the meeting minutes. The Interim City gg Manager suested the meeting minutes only L_ 5a b Y contain the action taken. Councilmember Hilstrom stated after the situation on August 21, 1995, with Nancy Carlson, she requested that entire section be typed in verbatim because she felt the behavior that took place was a problem and one way to address it is to include it in the minutes. Councilmember Carmody questioned how including it in the minutes helps it to be addressed. Councilmember Hilstrom stated she felt it would cause the issue to be addressed by the Council. Councilmember Carmody stated she does not understand where Councilmember Hilstrom is getting this "political flavor" in the minutes and that this is a perfect example of "snipping ". She reviewed several incidents which she disagreed with but did not make an issue of. The Interim City Manager explained that the secretary can not possibly pick up everything at the meeting. The secretary further explained that at the August 21, 1995, meeting, the Recording Secretary did not have a tape recorder sufficient to provide a verbatim transcript, and staff was so informed the following morning. OP 10/2/95 - 9 - a a Councilmember Mann requested a co rrection he A t 21 1995 minutes fourth para g raph h q to A p � p of Page 2, to indicate Councilmember Mann requested a report on the use of staff vehicles (not Hilstrom). DISCUSS LABOR NEGOTIATOR Councilmember Mann indicated support for hiring Barna, Guzy & Steffen. She stated this is a first contract so it is important to have a well - respected law firm involved and available to back up the Interim City Manager, if needed. Mayor Kragness stated a preference for Labor Relations Associates, Inc. based on their long term background knowledge of Brooklyn Center. Councilmember Carmody stated she can not justify the expense of the Barna, Guzy & Steffen firm and preferred Labor Relations Associates, Inc. She stated she also supports Frank Madden & Associates because they are low -key and methodical in their approach. Councilmember Hilstrom indicated support for Barna, Guzy & Steffen based on their experience, willingness to take direction from Council and work with the Council on strategy. She believed they will arrive at a win /win situation and while they may be more expensive, may also be more efficient. She stated she has no objection with the Interim City Manager negotiating, but wants to make sure someone good is backing him up. The Interim City Manager emphasized that all firms are qualified and he initially suggested Labor Relations Associates because of their lower rate. He reviewed the procedure to be taken during the negotiating process. Councilmember Carmody suggested Frank Madden & Associates be considered as a compromise position. Following a short discussion, consensus was reached to hire Frank Madden & Associates, Inc. OTHER BUSINESS a Councilmember Hilstrom stated she has several items she would like to brin up at an Executive Session. She pointed out the Council announced an Executive Session will follow adjournment and asked if the Council could do so. The Interim City Manager advised that this is not sufficient notice since Executive Sessions must be posted. He requested COUnCilmembers submit the items in writing for his review. Councilmember Hilstrom noted that Councilmember Mann will not be in attendance at the October 10, 1995, meeting and requested she receive an agenda in advance in case she would like to voice any concerns. 10/2/95 - 10- ADJOURNMENT Mayor Kragness adjourned the meeting at 10:50 p.m. Deputy City Clerk Mayor Recorded and transcribed by: Carla Wirth TimeSaver Off Site Secretarial 09/25/95 -11- Council Meeting Date October 23. 1995 31 C A genda Item Number (O ' o Brook g � .f � Center y Request For Council Consideration is Item Description: City Council Minutes August 21, 1995- Special Work Session, August 28, 1995 - Regular Session, September 6, 1995 - Special Work Session, September 11, 1995 - Regular Session, September 13, 1995 - Special Session, October 2. 1995- Special Work Session, October 7, 1995 - Special Work Session, October 9, 1995 - Special Work Session, October 10, 1995 - Regular Session Department Approval: Deputy /iCity Clerk Manager's Review /Recommendation: No comments to supplement this report Comments below /attached Recommended City Council Action: • Summary Explanation: (supporting documentation attached Yes ) 1. August 21, 1995 - Special Work Session Barb Kalligher was absent from the meeting and the minutes will reflect her abstention on these minutes. 2. August 28, 1995 - Regular Session Barb Kalligher was absent from the meeting and the minutes will reflect her abstention from the vote on these minutes. 3. September 6, 1995 - Special Work Session Barb Kalligher was absent from the meeting and the minutes will reflect her abstention from the vote on these minutes. 4. September 11, 1995 - Regular Session Barb Kalligher was absent from the meeting and the minutes will reflect her abstention from the vote on these minutes. 5. September 13, 1995 - Special Session All Councilmembers were present. 6. October 2, 1995 - Special Work Session Barb Kalligher was absent from the meeting and the minutes will reflect her abstention on these minutes. • 7. October 7, 1995 - Special Work Session Barb Kalligher was absent from the meeting and the minutes will reflect her abstention on these minutes. Request For Council Consideration Page 2 8. October 9, 1995 - Special Work Session Barb Kalligher was absent from the meeting and the minutes will reflect her abstention on these minutes. 9. October 10, 1995 - Regular Session Barb Kalligher and Kristen Mann were absent from the meeting and the minutes will reflect their abstention on these minutes. • • MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA SPECI.AL WORK SESSION AUGUST 21, 1995 CITY HALL COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in special work session and was called to order by Mayor Myrna Kragness at 7 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, and Kristen Mann. Also present were Interim City Manager Cam Andre, Director of Finance Charlie Hansen, Financial Commission members Donn Escher, Ron Christensen, Ned Storla, and Jay Hruska. Also present was Council Secretary Connie Beckman. Councilmember Barb Kalligher was absent. JOINT DISCUSSION WITH FINANCIAL COMMISSION 1996 PRELIMINARY BUDGET The Interim City Manager in presenting the preliminary budget noted no major changes were being proposed in program areas and anticipated only moderate increases in revenues. no • increased revenues. There is still uncertainty with regard to federal subsidies. The Director of Finance presented the proposed City 1. Budget Calendar. Information received from the state indicates the City's share of HACA, higher than estimated in the budget. The Director of Finance suggested September 6, 1995, for additional consideration of the proposed budget. The deadline for certification of a chosen property tax levy amount is September 15, 1995. Additional work sessions in November may be necessary to further discuss the budget and allow for public hearings. A final budget could not be adopted until public hearings are conducted. The Director of Finance discussed the five funds with property tax levies. General Fund, E.D.A.. H.R.A.. Special Assessment Bonds of the previous year, and Special Assessment Bonds of the current year. A figure of three percent is used to estimate taxes. The levy will be going up about 3.8 percent, State Local Government Aid going up about 3.7 percent. Tax based revenues are estimated at an increase of 2.61 percent. A typical rule -of -thumb in determining an actual dollar amount increase to residents would be $4 for every $100,000 levied. Councilmember Hilstrom questioned the organizational structure chart on page five of the proposed budget as compared to the organizational structure chart on the 1995 budget. The Director of Finance answered there are no changes. • 8,'21195 - 1 - i The Director of Finance explained the equipment revolving fund in the Central Garage amortizes equipment of all departments. Increased proposed expenditures are necessary because of (1) new additional equipment and (2) increased costs of replaced equipment because of inflated costs. • The Interim City Manager said the Council should have a report on the subject of liquor store operation and prospects in six to seven weeks. The memo indicating the City Manager department budget requests was distributed. Councilmember Mann requested a report on the use of staff vehicles. Councilmember Mann left the meeting at 8:14 p.m. Councilmember Hilstrom requested information on comparisons about legal fees other govern men tslcommunities are paying for services similar to the City. The Interim City Manager indicated the City was slightly lower because most attorneys require a retainer and hourly rate; the City's hourly rate is lower. Councilmember Mann returned to the meeting at 8:25 p.m. In response to Councilmember Carmody, the Director of Finance indicated that the cost of improving the existing council sound system and acoustics would be approximately 5200,000, and noted previous Councils did not express interest in this project. In response to a question by Council Hilstrom the Director of Finance a an e assured that all costs were included in the liquor store fund. Ned Storla added he suspected the new accounting approach would provide better detail. Councilmember Carmody inquired about the allocation of Data Processing Costs. The Director of Finance clarified ordinary costs are charged to the activity but a larger cost (i.e. mobile police units) is charged to the using department in the budget. In response to an inquiry from Councilmember Carmody, the Director of Finance said the school which utilizes the School Liaison Officer reimburses the City about seventv -five percent. Councilmembers Hilstrom and Carmody requested more information on the Code Enforcement Officer job description and activities. Councilmember Carmody asked for more information regarding the animal control program. The Interim Citv Manager promised to report on this program. The Council asked for more information on Capital Outlay. It was decided the next Budget Work Session was scheduled for Wednesday, September 6, 1995. OTHER BUSINESS r EARLS BROWN HERITAGE CENTER Councilmember Hilstrom expressed concern regarding financial status of the Center. Mayor Kragness indicated she had talked with Judith Bergeland and the Director of Community Development. Both people suggested the Council hold a work session at the Center which would provide Council with an opportunity to view the Center. Councilmember Hilstrom stated Council needs to have proper information and /or futures planning in hand to make an informed vote regarding budget items for the Center. She added refusal to approve any budget until concrete ideas are provided about the Center's financial stability. ADJOURNMENT A motion by Councilmember Mann and seconded by Councilmember Hilstrom to adjourn the meeting. The motion passed unanimously. The Brooklyn Center City Council adjourned at 9:44 P. M. r ® Deputy City Clerk Mayor Recorded and transcribed by: Connie Beckman TimeSaver Off Site Secretarial 8/21/95 - 3 - MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY • OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION AUGUST 28, 1995 CITY HALL CALL TO ORDER The Brooklyn Center City Council met in regular session and was called to order by Mayor Myrna Kragness at 7 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, and Kristen Mann. Also Manager s resent were Interim City Ivlana_e. Cam Andre Director of Public Services P y _ , .,s Diane Spector, City .Attorney Charlie LeFevere, Communications Coordinator Terri Swanson, Planning and Zoning Specialist Ron Warren, and Council Secretary Connie Beckman. Councilmember Barb Kalliaher was absent. OPENING CEREMONIES A moment of silence was observed in place of the invocation. COUNCIL REPORTS Councilmember Hilstrom noted an open house to be held on Thursday, August 31. 1995. from 5:30 -8:30 p.m. at the Humboldt Substation. PRESENTATION Mayor Kragness presented a plaque of appreciation to Mr. Ed Badglev, Store Manager for the Brooklyn Center Target, on behalf of the Brooklyn Center Recreation Programs. APPROVAL OF AGENDA AND CONSENT AGENDA A motion by Councilmember Carmody and seconded by Councilmember Mann to approve the August 28, 1995, agenda with the removal of Items 6(a), and (b) from the consent agenda and the addition of Item 9(h) under Council Consideration Items passed unanimously. RESOLUTIONS RESOLUTION NO. 95 -189 Member Kathleen Carmodv introduced the following resolution and moved its adoption: S/28i95 _ l _ RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1995 -18, NEW ELECTRIC CONTROLS AT WELLS -5, 6, AND 7, APPROVING SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENT FOR BIDS The motion for the adoption of the foregoing resolution was duly seconded by member Kristen Mann and passed unanimously. RESOLUTION NO. 95 -190 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION DECLARING A PUBLIC NUISANCE AND ORDERING THE REMOVAL OF DISEASED TREES (ORDER NO. DST 08/28/95) The motion for the adoption of the foregoing resolution was duly seconded by member Kristen Mann and passed unanimously. LICENSES There was a motion by Councilmember Carmody and seconded by Councilmember Mann to approve the following list of licenses: AMUSEMENT DEVICES - OPERATOR Chuckwagon Grill 1928 57th Ave. N. Rookies Bar & Grill 101 Freeway Blvd. AMUSEMENT DEVICES - VENDOR Marcus Vending Inc. 1945 Lochaven Place MECHANICAL SYSTEMS LICENSE Advanced Energy Services 360 Annapolis Lane RENTAL DWELLINGS - INITIAL Welcome Home Inc. 819 -21 55th Ave. N. Alvin J. Moline, Jr. 7106 France Ave. N. Raymond & Rosanne Marshall 5637 Northport Dr. RENTAL DWELLINGS - RENEWAL George and Ethel McMullen 2401 -03 54th Ave. N. Keith Nordbv 5960 Brooklyn Blvd. George Shimshock 5900 Colfax Ave. N. Heinz Pollinger 4207 Lakeside Ave. N. #320 TOBACCO RELATED PRODUCT Value Food Market 6804 Humboldt Ave. N. 8/28/95 _ _ TAXICAB Town Taxi ?500 Washington Ave. N. The motion passed unanimously. ` OPEN FORUM Mayor Kragness noted the Council had received no requests to use the open forum session this evening. PUBLIC HEARING - EARLE BROWN COMMONS The following people were introduced as being available to provide information at the public hearing this evening: Cathy Constantine (bankruptcy), Sue Van Dyke (bond attorney), Bill Jones (counsel for owners), John Persanen (counsel for bond holders), and Clark Whitmore (representing the general partners). Ms. Van Dyke said the Earle Brown Commons' bonds were first issued in 1986 and replacement bonds were issued in 1990. Original issue and current value of the bonds is estimated at $8.8 million. Owners of the Earle Brown Commons are seeking approval from the City to restructure the bonds under tax exempt status. Mayor Kragness opened the public hearing on the Earle Brown Commons at 7:13 p.m. Tim Willson, 6718 Colfax Avenue North, expressed confusion around defaulting on previous bonds and proposed reorganization of the bonds. Ms. Van Dyke explained the current reorganized bonds and indicated that the City would recoup back owed property taxes received in payment installments over the next ten vears. Mr. Iones explained that more was owed on the Commons (56.1 million) as compared to it's appraised value of $4.4 million requiring more dramatic measures to be taken by owners of the Commons; filing through Chapter Eleven. He added current proposed reorganization of the bonds has been designed in an assertive vet conservative enough manner to ensure success of future payments. Additionally, Mr. Jones informed Council that a payment of $186,000 in first half taxes had been made and it appears there will be enough to pay the second half taxes. Mayor Kragness inquired about changes that have been made to guarantee success of the reorganization. Mr. Jones explained the original bonds were financed on a fixed rate whereas the minimum valuation was bought down on the reorganized bonds producing a reduced and variable rate (maximum of two percent increase) to service the bond debt as well as real estate taxes. The owners have had to prove the reorganized plan is feasible and will avoid inability to pay current obligations as well as real estate taxes. r In response to a question by Councilmember Hilstrom, Mr. Jones indicated there are so many other costs involved, a personal Guarantee could not be made to pay the taxes. but the proposed reorganization included eve. intention to pay them. 'Y P , Mr. Whitmore indicated that current bond holders had voted in favor of the proposed reorganization and that the value of the Commons property not designated to taxes will go towards bond debt retirement versus back tax debt retirement. Councilmember Hilstrom wondered about the repayment of $1.7 million in back taxes. The Interim City Manager said that if the property foreclosured the City would recover taxes at that time. If Council chooses to approve tax exempt status for the Commons, the proposed reorganization would Go forward and the City would receive back taxes in payments over the next ten years with ten percent interest annually. Mr. Jones reiterated that under proposed reorganization, the owners would have the ability to bo n d and make A property tax payments. H., also stated the owners are not askinG the City for money, but for the City's support to obtain bonds under tax exempt status, adding $11,000 per year is planned to be paid to the City in the form of an administrative fee. He indicated that new bonds have been issued to replace old bonds and utilizing bankruptcy, amounts paid out on bonds is commensurate with bond payment amounts. Mr. Jones said the manaaement level has not been cited for nonpayment of back property taxes. Income of the Commons is sufficient, but problems and /or mistakes were made with the original li development of the project. He added occupancy rates have been at a good level, rentals are i optimal, and operating expenses are in line. Councilmember Hilstrom asked about a lockbox or third party arrangement regarding Y incoming funds coIIected on behalf of the Commons. Mr. Jones viewed a lock b r P 0 o third art situation more appropriate in a commercial setting. He further explained there is documentation for certification of funds, monthly amounts are being escrowed, and certain safeguards have been built in to ensure the Commons' ability to meet its financial obligations. Mr. Jones informed Council a disclaimer v. sent to bond holders stating the City would not be fiscally responsible for the bonds based on approval of the proposed bond reorganization. Mr. Whitmore informed Y holders voted in favor of or ed Council t that less than 80 percent of the bond holder P the reorganization. He also indicated that bond holders want a pledge from the Commons' owners regarding reserve funds, a lien on reserve monies, and cited there is no mechanism in place for control of monies. Mr. Whitmore also cited there are other areas of concern present which include distribution of monies to primaries (limited and /or general partners), that bond holders don't want payments made to primaries until debt retirement is complete, and concerns of courts about proceeding further with the proposed bond reorganization without obtained tax exempt status. 8"'_8/95 _ • Mayor Kragness suggested that in light of need for more information around the Citv's bond rating, Council should consider tabling any action for two weeks. Mr. Whitmore and Mr. Jones em ha ize � s d t ur � enc wi which Council needed to move Y w i regarding tax exempt status as the courts were waiting to proceed based on Council's decision. A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to close the public hearing on the Earle Brown Commons passed unanimously. The hearing closed at 8:18 p.m. EARLE BROWN COMMONS The City Attorney stated the three options Council had: approve tax exempt status, deny tax exempt status, or table a decision for an additional two weeks. A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to table for two weeks approval of a resolution providing for the issuance of housing facilities refunding revenue bonds to provide funds for a project on behalf of Earle Brown Commons Limited Partnership II passed unanimously. COUNCIL CONSIDERATION ITEMS PLANNING COMMISSION APPLICATION NO 95011 This application. submitted by Robert L. and Marlene A. Overpeck. and presented to Council b the Plan y nin and Zoning Specialist was a request for preliminary plat approval to subdivide into two lots the parcel of land addressed as 5500 Emerson Avenue North. The Planning Commission had recommended approval of this application at its August 17, 1995, meeting. Councilmember Hilstrom left the meeting at 7:31 p.m. The Planning and Zoning Specialist stated the two lots (originally known as Lots Seven and Y Eight, Block Two, Littell Addition) were originally joined for tax purposes and contain a large, old two -story frame house and a three -car garage. The size of the combined lot is 195 feet (along Emerson Avenue) b approximately 135.4 feet deep a total of approximately 2 4 Y PP Y ( PP y 6, 00 square feet). The proposed legal description of the new lots is Lots One and Two, Block One, Overpeck Addition. The lots would be divided as follows: Lot One (Interior) = 107.40 feet wide by 135.44 feet deep; Lot Two (Corner) = 87.60 feet wide by 135.41 feet wide. Lot Two would be approximately 2.4 feet short in required width. A decision for approval of the proposed planning application would allow the current house on the land to remain with variance issues being addressed accordingly. The Planning and Zoning Specialist also noted condition Number Eight of the Special Use Permit held by Harron Methodist Church for an off -site accessory parking lot. It is possible with the development of the corner lot for a single family home that the shrubs which serve to 8;x'8/95 - 5 - screen this parking lot might be removed. This would mean that the church would be responsible for screening its parking lot from this residential property. Councilmember Hilstrom returned to the meeting at 8:36 p.m. Councilmember Mann left the meeting at 8:39 p.m. A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to approve Planning Commission Application No. 95011 submitted by Robert L. and Marlene A. Overpeck passed unanimously subject to the following conditions: I. The final plat is subject to review and approval by the City Engineer. 2. The final plat is subject to the final provisions of Chapter 15 of the City Ordinances. Councilmember Mann was absent from the vote. PLANNING COMMISSION APPLICATION NO. 9501" This application, submitted by Robert L. and Marlene A. Overpeck, and presented to Council by the Planning and Zoning Specialist was a request for a variance from Section 35-400 of the Zoning Ordinance and Section 15 -106- of the Subdivision Ordinance to create a corner lot in the R -I zoning district less than 90' in width. The Planning Commission recommended approval of this application at its August 17, 1995, meeting. Creation of Lot Two, Block One, Overpeck Addition would result in the creation of a corner lot less than 90 feet in width (87.60 feet wide by 135.41 feet wide). The property in question is located at the northeast corner of 55th and Emerson Avenues. Mr. and Mrs. Overpeck state it is their intention to sell this lot or place a single family residence on it. A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to approve Planning Commission Application No. 95012 submitted by Robert L. and Marlene A. Overpeck for a variance from Section 35 -400 and Section 15 -10612 of the City ordinances to create a corner lot in the R -1 District less than 90 feet on the grounds that the Standards for Variance contained in the zoning and Subdivision Ordinances are met as well as the long - standing City policy for granting minor lot variances passed unanimously. Councilmember Mann was absent from the vote. COOPERATIVE AGREEMENT EXPANDING THE CITY'S INTER -CITY SEWER AGREEMENT WITH BROOKLYN PARK Three properties on Noble Avenue in Brooklyn Park, which are located south of Shingle Creek, have not previously been hooked up to city water and sewer. Since it would be cost prohibitive to extend water and sewer south across the creek to serve these three homes, Brooklvn Park proposed to extend this service from Brooklyn Center's mains at Noble Avenue and Woodbine Lane. 8/ 2 8/ 95 - 6 - Brooklyn Park agrees to pay all costs associated with the extension of service; agrees to maintain the leads and services; agrees to pay hookup charges for the three properties; and guarantees that the property owners will pay water and sanitary sewer fees under the same rate structure as • other Brooklyn Center utility customers. Brooklyn Park further agrees that even though the agreement stipulates that each City owns the facilities located in their communities, Brooklyn Park will be responsible for the repair and replacement, should it become necessary, of the lead all the way to its connection at Woodbine. The Director of Public Services indicated other properties which have entered into agreements such as the ones described have worked out to her knowledge with no problems. She also indicated Brooklyn Park would be responsible for it's own assessments. RESOLUTION NO. 95 -191 Member Debra Hilstrom introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING CONNECTION OF THREE PROPERTIES ON NOBLE AVENUE IN BROOKLYN PARK TO THE BROOKLYN CENTER SANITARY SEWER AND WATER SYSTEMS The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. Member Kristen Mann was absent from the vote. Mavor Kragness declared a recess at 8:53 p.m. The meeting reconvened at 9:05 .m. .. p Councilmember Carmody was absent at reconvening of the meeting. RESOLUTION ACCEPTING PROPOSAL AND AUTHORIZING A CONTRACT FOR PROFESSIONAL SERVICES FOR IMPROVEMENT PROJECT NO 1995 -05 The Interim City Manager informed Council five City staff members evaluated all proposals individually and met as a group to jointly evaluate the proposals and narrow the field to a final selection. Based on criteria. Short, Elliott, Hendrickson, Inc. (SEH) stood out highest among all of the submittals. Further justification around selection of SEH was provided by the Interim 1 p City Manager. y Councilmember Carmody returned to the meeting at 9:07 p.m. The Interim City Manager noted funds are available to complete the project. The Director of Public Services noted 69th Avenue is a Municipal State Aid street and would be funded through a combination of funding sources including MSA supported bonds. 8%28/95 _ 7 - RESOLUTION NO.95 -192 Member Kristen Mann introduced the following resolution and moved its adoption: • RESOLUTION ACCEPTING PROPOSAL AND AUTHORIZING A CONTRACT FOR PROFESSIONAL SERVICES FOR IMPROVEMENT PROJECT NO. 1995 -05, 69TH AVENUE NORTH (SHINGLE CREEK PARKWAY TO DUPONT AVENUE), ROADWAY, BRIDGE, AND UTILITY IMPROVEMENTS The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. MEMORANDUM FROM COUNCILMEMBER CARMODY ON TEAM BUILDING Councilmember Carmody presented a memo addressing the subject of possible team building ideas to improve communications between Council members. She explained that through facilitation of improved communications, Council could be more efficient. Councilmember Mann acknowledged what is ultimately envisioned is agreed by all Council members and felt the process of better communication amongst Council members had already begun the past week. Mayor Kragness indicated Council should have an ongoing project and felt this would be especially appropriate once a new City Manager was hired. MEMORANDUM FROM COUNCILMEMBER 'HILSTROM ON COMMUNICATIONS Councilmember Hilstrom presented a memo addressing concern around communications between the Council and staff and /or commissions. She requested that Council consider developing guidelines and policies in respect to these communications being disseminated with the best information in a timely manner. A motion by Councilmember Mann and seconded by Councilmember Hilstrom to direct staff to study and report to Council on possible improvements in respect to communications between the Council and staff and /or commissions passed unanimously. ITEMS REMOVED FROM THE CONSENT AGENDA APPROVAL OF MINUTES JULY 11. 1995 - SPECIAL WORK SESSION Councilmember Mann felt excused and unexcused absences should be defined. The Interim City Manager will contact additional resources in order to provide further information to Council. $i ^_S /95 ICI The City Attorney provided insight relating to the City and Home Rule Charter and its implications. He suggested Council would need to define policy peraining to absences -- excused and unexcused - -prior to declaring any further specific absences of a Council member. He also stated instances of where and when a person could be legally removed from a given position. A motion by Councilmember Mann and seconded by Councilmember Hilstrom to approve the minutes of the July 31, 1995, special work session with the deletion of "unexcused" referring to Councilmember Kalligher under Roll Call passed unanimously. RESOLUTION ACCEPTING PROPOSAL AND AUTHORIZING A CONTRACT FOR PROFESSIONAL SERVICES FOR IMPROVEMENT PROJECT NO. 1995 -04 Lift Station Number One and associated force main are located in Garden City Park near Brooklyn Drive and 62nd Avenue. This lift station was built in 1955 and pumps approximately forty percent of the City's sanitary waste water flow. The lift station and its pumps date from 1955, are no longer replaceable, and are difficult to repair. MSA Consultina Engineers was chosen by a team of six staff members who evaluated all proposals individually and met as a group to jointly evaluate the proposals and narrow the field to two finalists. Councilmember Mann requested clarification regarding the differences in prices and contracts by the six RFP's submitted. The Director of Public Services indicated it is difficult to project certain types of construction services. Some of those were costs associated with the following: having an inspector on site to ensure cuaiity assurance during construction; time for having an • inspector involved in the project. The Director of Public Services also offered that once an RFP is awarded. further contract details are then determined, based on a specific design selection. RESOLUTION NO.95 -193 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING PROPOSAL AND AUTHORIZING A CONTRACT FOR PROFESSIONAL SERVICES FOR IMPROVEMENT PROJECT NO. 1995 -04, REPLACEMENT OF LIFT STATION NO. 1 AND ASSOCIATED FORCE MAIN The motion for the adoption of the foregoing resolution was duly seconded by member Kristen Mann and passed unanimously. SECRETARIAL RECORDING REQUEST PERTAINING TO AMOUNT OF INFORMATION INCLUDED IN COUNCIL MINUTES Councilmembers requested future Council minutes reflect a more abbreviated version. The City Attorney noted some information needs to remain more detailed as some circumstances (i.e. property rights) require litigation /court involvement and Council minutes are relied upon when legal decisions are made. He added Council decisions are typically stated in a resolution, 8/28/95 _ 9 - however, not having specifics reflecting reason(s) of denial is reflective in minutes which is the official document approved by Council. Upon further discussion, it was determined the City Attorney would advise the Council secretary accordingly about needed detail on a specific agenda item when appropriate. ADJOURN - MENT There was a motion by Councilmember Carmody and seconded by Councilmember Mann to adjourn the meeting. The motion passed unanimously. The Brooklyn Center City Council adjourned at 9:45 p.m. Deputy City Clerk Mayor Recorded and transcribed by: Connie Beckman TimeSaver Off' Sire Secrera.rial • 812 8/95 _ 10- MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY • OF HENNEPIN AND THE STATE OF MINNESOTA SPECIAL WORK SESSION SEPTEMBER 6, 1995 CITY HALL COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in special work session and was called to order by Mayor Pro tern Mayor Kristen Mann at 7 p.m. ROLL CALL Mayor Myrna Kragness (arrived at 7:45 p.m.), Councilmembers Kathleen Carmody, Debra Hilstrom, and Kristen Mann. Also present were Interim City Manager Cam Andre, Director of Finance Director Charlie Hansen, Director of Community Development Brad Hoffman, Financial Commissioners Ned Storla, Jay Hruska, Donn H. Escher, and Lee Anderson, and Council Secretary Debbie Wolfe. Councilmember Barb KalIigher was absent. T CONTINL ATION OF BUDGET REVIEW Fire Der)a a t rtment - 1996 Bud et Councilmember Carmody asked if other positions will be reduced. The Financ., Director stated if one full -time inspector was added, the staff would be reduced by one part -time inspector position. Councilmember Carmody stated v she believes it would be better use the funds to reduce the number of fire fighters sleeping at the fire station and have the additional inspector to try to reduce the number of fires. She questioned how much would a full -time inspector cost. The Finance Director responded 542,000 which includes benefits. Councilmember Mann asked how the additions would affect the levy Council is attempting to control. The Finance Director stated the 3.9% increase would become a 4.0 increase. He reminded the Council when the preliminary levy is set, it is a ceiling which cannot be raised but could be reduced. Councilmember Mann stated fire and public safety are important but she does not want to raise the levy percentage. Community Develooment Department - 1996 Budget Councilmember Carmody uestioned code q o e enforcement. She stated code enforcement has not improved: however, an extra person is requested. The Finance Director stated the priority was to fill the officer positions and code enforcement fell behind. There is a potential otential for .. 91 1 6/95 _ 1 _ improvement. He stated Council may wish to see how much benefit was received from the last person h approving, p fired before appro�tn� another addition. • Councilmember Carmody suggested the code enforcement officer utilization be looked at. In response to a question by Councilmember Mann, the Interim Cit y Manager stated that approximately 40 percent of the work done by code enforcement is exclusively for code enforcement. Councilmember Carmody suggested the Police Chief review and make suggestions to Council in 30 days. Emergency Preparedness - 1996 Budget Councilmember Mann asked what the encoder /decoder was. The Finance Director stated the system allows the Dispatch Center to receive broadcasts from the Emergency Broadcast System. EngineeringDepartment - 1996 Budget No comments from Council. Street Maintenance Department - 1496 Budget Councilmember Hilstrom asked why the street lights were being chanced from NSP lights to City -owned lights. The Finance Director stated a different style is desired. Councilmember Hilstrom asked if there would be a budget increase in the future when Brooklyn Boulevard changes. The Finance Director stated construction of new light poles would be part of the • Brooklyn Boulevard project cost. Maintenance and upkeep is included in this budget. The City carries the risk itself to cover repairs and damage. The Interim City Manager stated the NSP rate is higher for the NSP poles than for city -owned poles. Councilmember Mann asked if snow and ice control is increased and Councilmember Hilstrom stated there is a $L0,000 increase from last year. The Finance Director stated the staff reallocation may have changed to account for some of that. Councilmember Hilstrom asked if lowing for the l store and farm are p � q included. The Finance Director stated there is 51,000 per year for the liquor store and the farm is under contract. Social Services - 1996 Budget Councilmember Mann asked if there was any duplication of County services included. The Interim City Manager stated he does not believe there is any duplication and added the City transportation program supplements the Met Council services. Recreation Administration Deoartment - 1996 Budget 9/6/95 - _ Councilmember Hilstrom questioned who directs the activities of this department. The Finance Director stated the Director of Public Services with the Recreation Director handling the day -to- . day services. Councilmember Hilstrom noted none of the Director of Public Services salary is included in the Recreation budget. The Finance Director stated no percentage of time spent on recreation was submitted. Councilmember Hilstrom noted the programs should be made self supporting or the statement in the budget stating such should be removed. The Finance Director stated the Recreation Department has internal guidelines and they attempt to make them cover as much cost as possible. The adult programs pay more of the costs based on their ability to pay more. Councilmember Hilstrom questioned on page 104 "transportation for City - sponsored clubs, grocery and mall shopping, and special events" and whether this wasn't a duplication of the Met Council Transportation Program. Councilmember Mann asked if a senior citizen has to p ay for a trip to the grocery store. Councilmember Carmody stated the fee is subsidized by the participants. Councilmember Mann suggested the City look at charging non - residents more for programs. The Interim City Manager stated for the Youth programs it is difficult to determine residency. It can be easier done for the adult programs. Councilmember Mann suggested it be discussed by the Council at an upcoming meeting. • Teen Recreation Department - 1996 Budget Councilmember Hilstrom asked if the Teen Recreation Department is a duplication of what the schools should be doing. The Finance Director stated the City works in cooperation with the schools on programs. Mayor Kragness arrived at 7:45 p.m. Children's Recreation Department - 1996 Budget No comments from Council. Community Center Department - 1996 Budget Councilmember Hilstrom stated the water slide was supposed to make money and questioned the status and projections for earnings. The Finance Director stated the original projections were optimistic. Last year, the slide generated enough additional revenues to pay for the operation of the slide and maintenance but not pay for the construction or other costs. Councilmember Hilstrom stated the pool budget increases every year and questioned what can be done. The Finance Director stated the other cities do not seem to be doing much better. The private health clubs have taken some of the business. 9/6/95 _ _ Councilmember Hilstrom stated other cities advertise their pools more than Brooklyn Center does and she sees the possibility of losing more revenues. • Councilmember Hilstrom stated she believes the City should at least break even on concessions. Mayor Kragness stated concessions are needed to make the pool operational. The service needs to be offered to the patrons of the pool. Councilmember Carmody agreed the concessions should at least break even. Financial Commissioner Storla suggested the Council consider a private party leasing the space or using vending machines. Councilmember Carmody suggested the Recreation Department consider these options also in their research. Councilmember Hilstrom asked why no staff time is allocated for merchandise sales. She stated this is another area that should break even. The Finance Director agreed some staff time should be included. Councilmember Hilstrom asked why arts and crafts classes are not included in the Recreation Department budget. She believes the City should also break even from these classes. The question was raised regarding the rental fees for Constitutional Hall. The Finance Director stated the City does not pay for rental but does not use the facility if another paying renter has it reserved. Financial Commissioner Storla suggested the option of leasing the Civic Center be brought to i the voters. Councilmember Hilstrom stated the Council needs to decide how they want to handle the City Center. Financial Commissioner Storla stated the Council needs to determine the worth of the City Center to the City. Mayor Kragness suggested the Council meet with Mr. Mavis to review. Councilmember Hilstrom stated the Council needs to determine when a critical point is reached. Parks Maintenance Department - 1996 Bud }et Councilmember Hilstrom asked how many ice /hockey rinks are covered by the budget. The Finance Director stated four ice rinks and four hockey rinks. Councilmember Hilstrom asked if the use of the rinks is increasing. The Finance Director stated the usage changes but it is difficult to move rinks to other locations in the City. v Mayor Kragness stated she believes the hockey rink usage is increasing. The Interim City Manager suggested an estimated participation rate by rink be obtained. Councilmember Mann asked if North Court Tennis Court would be closed again this year. The Finance Director stated there is no reauest for resurfacing the court this year. 695 _Y_ Councilmember Hilstrom asked if the City is looking at the big picture concerning park maintenance. She believes the maintenance of the City parks is a priority for the City and suggested a plan be made to improve at least one park per year. The Finance Director sated the City is attempting to do that already. Councilmember Hilstrom stated she would like to see a comprehensive plan for the parks. The Interim City Manager stated the parks will be included in the City's Comprehensive Plan. Financial Commissioner Storla stated the equipment in the parks should be kept at least operable. The Finance Director stated a survey is being done and should be completed in October. Councilmember Hilstrom stated the City cannot wait for a bond referendum to pass before improving the parks. The Finance Director stated there are seven parks maintenance personnel who are also utilized in the street maintenance department when needed. Councilmember Hilstrom stated parks and streets should be a priority for the City. Councilmember Carmody noted the objectives shown by some of the Financial Departments artments do not list Goals. She suggested staff work on the task of writing objectives. Storla stated the Council needs to set some of the objectives. Councilmember Carmody stated she wants to put the responsibility in the departments for writing their objectives. Financial Commissioner Escher suggested next year the City staff receive management by objectives training prior to this process beginning. Councilmember Hilstrom suggested the volunteer commissions work on goals for the departments. Financial Commissioner Escher recommended the parks commission work with the parks department on the parks department budget. Financial Commissioner Anderson asked if the City has pursued getting businesses to donate equipment for the parks. Mayor Kragness suggested the Parks and Recreation Commission write letters asking for donations. Some private citizens may wish to donate money for such a cause. The Finance Director stated the City needs to be careful about doing this as the code of ethics may be in jeopardy. The businesses who may donate to the City may very well come before the Council asking for some Council action. Councilmember Hilstrom suggested the staff look at the program Brooklyn Park uses for donations. Financial Commissioner Storla suggested such a program be citizen initiated. The Finance Director reminded the Council on Monday, at the Council meeting, they need to determine the preliminary tax levy since Hennepin County needs the amount by Friday. Convention & Tourism Bureau - 1996 Budget Mayor Kraaness asked if the other cities are contributing the same amount as Brooklvn Center. The Finance Director stated the City collects the tax proceeds from the operators (6 and fo Ql - r r or ards . ;o , of the first three percent �; '� p ce t to the North Metro Convention and Tourism Bureau for 9/6/95 - 5 - marketing and promotion of the Citv. The City also retains 5% of the first 3% to reimburse itself for the cost of administering the program. Since Brooklyn Center has more hotels /motels than the other communities, its amount is higher. • Councilmember Carmody asked how the City knows it is receiving a benefit from this service. The Director of Community Development Hoffman stated the Bureau presents to the Council once a year its activities on behalf of the City. The Council can look at it as an extension of its advertising budget. Councilmember Hilstrom questioned page 141, insurance premiums. The Finance Director stated this is only the insurance for the general fund departments. The rest of the insurance costs are charged to the different activities. Councilmember Mann asked if the City uses one agent or do they shop around. The Finance Director stated the City currently uses one agent and pays 58,000 - $9,000 as a flat fee versus a percentage of premiums which could be 525,000. If the insurance is rebid and Given to another agent, the City may lose some of the service it is accustomed to getting. Councilmember Mann stated she would like to look at other agents. Financial Commissioner Storla questioned the benefit of having an agent. The Finance Director stated the agents helps the City act the correct information to make sure all risks are covered. The anent also identifies solutions to problems. The agent shops for the best insurance for the City. y General Comments • Councilmember Hilstrom asked what the effect on the budget would be if S65.000 were added for the Tire inspector. The Finance Director stated it would go from a 3.9 o increase to a 4.9 % increase. She asked what the trend has been for amount of budget each vear. The Finance Director stated for the past several years. the City has been levying the maximum amount possible. He recommended the maximum be levied this year also. Councilmember Hilstrom questioned for TIF what percentage is residential and commercial. The Finance Director stated 58o redevelopment (commercial), 15 o residential, and 5 o special projects (commercial /industrial). The Director of Community Development stated the mix of projects changes from year to year. The Finance Director stated any EDA excess funds go into the EDA fund balance. Councilmember Carmody stated regarding the general levy she would prefer to have the fire inspector and increase the budget 530.000. Councilmember Hilstrom stated her priorities are parks and streets. Councilmember Carmody asked which is more important. Mayor Kragness stated she would like to see a priority in the parks, education and recreation programs, fire and police protection. 91'6/45 - 6 - • Councilmember Mann stated it is difficult to provide the same services for the same money. Councilmember Hilstrom suggested the Council address the issues. The budget does not fix problems the City already has. • Councilmember Carmody stated the police building is a higher priority for her at this time. Financial Commissioner Escher suggested after the Truth in Taxation Hearings are held, the Council start planning for next year's goals and objectives and priorities. Councilmember Mann suggested a public information meeting be held to get resident input. She doe not v s o believe a lot of residents would consiaer parks a basic public servic,, and does not want to see the budget raised more than ').91 io . Councilmember Hilstrom stated the Council priorities should be set according to the findings of the Comprehensive Plan. Councilmember Hilstrom requested staff update a chart titled "General Fund Selected Balances" before she commits to a percentage. The Finance Director stated he will provide the updated information at the Council Meeting and to the Financial Commission on September 14. He will prepare draft resolutions for Council approval of the preliminary levy. ADJOURNMENT The motion by Councilmember Carmody and seconded by Councilmember Hilstrom to adjourn the meeting passed unanimously. The Brooklyn Center City Council adjourned at 9:45 p.m. i Deputy City Clerk Mayor Recorded and transcribed by: Debbie Wolfe TimeSaver Off Site Secretarial 9/ - 7 - MINUTES F T PROCEEDINGS OF THE O HE ITY COUNCIL G C OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION SEPTEMBER 11, 1995 CITY HALL CALL TO ORDER The Brooklyn Center City Council met in regular session and was called to order by Mayor Myrna Kragness at 7 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, and Kristen Mann. Also present were Interim City Manager Cam Andre, Director of Public Services Diane Spector, City Attorney Charlie LeFevere, Communications Coordinator Terri Swanson, Director of Finance Charlie Hansen, Director of Community Development Brad Hoffman, and Council Secretary Connie Beckman. Councilmember Barb Kalligher was absent. OPENING CEREMONIES A moment of silence was observed in place of the invocation. • COUNCIL REPORTS Councilmember Mann noted a meeting to be held at Constitution Hall in Brooklyn Center on Wednesday, September 13, 1995, at 7 p.m. Interested parties from Crystal, Robbinsdale, and Brooklyn Center were encouraged to attend the meeting in order to review and /or express input regarding proposed motoring regulations for middle and upper Twin Lake. APPROVAL OF AGENDA AND CONSENT AGENDA A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to approve the September 11, 1995, agenda with removal of Items 6(a), (b), (d) from the consent agenda passed unanimously. RESOLUTIONS RESOLUTION NO. 95 -194 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION DECLARING A PUBLIC NUISANCE AND ORDERING THE REMOVAL OF DISEASED TREES (ORDER NO. DST 09/11/95) 9/11/95 -1- The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. • LICENSES There was a motion by Councilmember Kathleen Carmody and seconded by Councilmember Debra Hilstrom to approve the following list of licenses: MECHANICAL SYSTEMS Triple D Heating & A/C Co Inc. P.O. Box 113 RENTAL DWELLINGS Renewal: Norton Rockler 1329 63rd Lane N. Dale Wegner 5935 Dupont Ave. N. J. G. Strand 5329 Penn Ave. N. Carin L. Rudolph 5318 Queen Ave. N. Mike Hasse 337 -39 Queen Ave. N. SIGN HANGERS Topline Advertising 1471 92nd Lane NE The motion passes unanimously. OPEN FORUti1 • Mayor Kragness noted the Council had received no requests to use the open forum session this evening. PUBLIC HEARING REGARDING 1995 PROPOSED SPECIAL ASSESSMENTS PUBLIC HEARING REGARDING SPECIAL ASSESSMENTS FOR DISEASED TREE REMOVAL COSTS A motion by Councilmember Mann and seconded by Councilmember Carmody to open the hearing at 7:05 p.m. passed unanimously. A motion by Councilmember Hilstrom and seconded by Councilmember Carmody to close the hearing at 7:06 p.m. passed unanimously. RESOLUTION NO. 95 -195 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION CERTIFYING SPECIAL ASSESSMENTS FOR DISEASED TREE REMOVAL COSTS TO THE HENNEPIN COUNTY TAX ROLLS 9/11 /9 The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. e PUBLIC HEARING REGARDING SPECIAL ASSESSMENTS FOR WEED REMOVAL A motion by Councilmember Mann and seconded by Councilmember Hilstrom to open the hearing at 7:07 p.m. passed unanimously. A motion by Councilmember Hilstrom and seconded by Councilmember Carmody to close the hearing at 7:08 p.m. passed unanimously. RESOLUTION NO. 95 -196 Member Debra Hilstrom introduced the following resolution and moved its adoption: RESOLUTION CERTIFYING SPECIALS ASSESSMENTS FOR WEED REMOVAL COSTS TO THE HENNEPIN COUNTY TAX ROLLS The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. PUBLIC HEARING REGARDING SPECIAL ASSESSMENTS FOR DELINQUENT PUBLIC UTILITY SERVICE ACCOUNTS A motion by Councilmember Hilstrom and seconded by Councilmember Carmody to open the hearing at 7:09 p.m. passed unanimously. • A motion by Councilmember, Hilstrom and seconded by Councilmember Mann to close the hearing at 7:10 p.m. passed unanimously. RESOLUTION NO. 95 -197 Member Debra Hilstrom introduced the following resolution and moved its adoption: RESOLUTION CERTIFYING SPECIAL ASSESSMENTS FOR DELINQUENT PUBLIC UTILITY SERVICE ACCOUNTS TO THE HENNEPIN COUNTY TAY ROLLS The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. PUBLIC HEARING REGARDING SPECIAL ASSESSMENTS FOR DELINOUENT PUBLIC UTILITY REPAIR ACCOUNTS A motion by Councilmember Hilstrom and seconded by Councilmember Carmody to open the hearing at 7:10 p.m. passed unanimously. A motion by Councilmember Hilstrom and seconded by Councilmember Carmody to close the hearing at 7:11 p.m. passed unanimously. • 9/11 - - f RESOLUTION NO. 95 -198 Member Debra Hilstrom introduced the fotlowing resolution and moved its adoption: • RESOLUTION CERTIFYING SPECIAL ASSESSMENTS FOR DELINQUENT PUBLIC UTILITY REPAIR ACCOUNTS TO THE HENNEPIN COUNTY TAX ROLLS The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. COUNCIL CONSIDERATION ITEMS RESOLUTION NO. 95 -199 Member Debra Hilstrom introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING RECOGNITION OF MATTHEW ANDERLE'S EAGLE SCOUT PROJECT AT CENTERBROOK GOLF COURSE The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. RESOLUTION 95 -200 Member Debra Hilstrom introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING RECOGNITION OF JOSIAH FILSON'S EAGLE SCOUT PROJECT AT EVERGREEN PARK The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. RESOLUTIONS PROVIDING FOR THE ISSUANCE AND SALE OF GENERAL OBLIGATION BONDS The Director of Finance informed Council that the City had contracted with Springsted Incorporated for financial advisory service in the sale of the proposed bonds. Mr. Allen Erickson, representing Springsted Incorporated, and the Director of Finance answered questions about the proposed bond issues. Mr. Erickson and the Director of Finance addressed Council's questions and /or concerns regarding healthy indebtedness percentages, specific plans of property acquisition and corresponding dollar amounts, and assigned TIF district debt. RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF $4,560,000 TAXABLE GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 1995A • 9/111/9-5 - �- The Director of Finance stated monies obtained from the sale of these bonds would be used for property acquisition in the areas of Brooklyn Boulevard and 69th Avenue, and in the Lyndale • area. Mr. Erickson explained maturation of the proposed bonds under tax exempt status would begin on February 1, 1999, and continue through February 1, 2011. The bonds could be called in as early as February 1, 2005. RESOLUTION NO. 95 -201 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF $4,560,000 TAXABLE GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 1995A The motion for the adoption of the foregoing resolution was duly seconded by member Kristen Mann and passed unanimously. RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF $780,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1995B The Director of Finance stated monies obtained from the sale of these bonds would be used for special assessment street improvements to cover construction costs in the Woodbine area. 1�ir. Erickson explained maturation of the proposed bonds under tax exempt status would begin on February 1, 1997, and continue through February 1. 2006. The bonds could be called in as • early as February 1, 2004. RESOLUTION NO. 95 -202 Member Debra Hilstrom introduced the following resolution and moved its adoption: RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF $780,000 GENERAL OBLIGATION INIPROVEVIENT BONDS, SERIES 1995B The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. DISCUSSION REGARDING THE RESOLUTION PROVIDING FOR THE ISSUANCE OF HOUSING FACILITIES REFUNDING REVENUE BONDS TO PROVIDE FUNDS FOR A PROJECT ON BEHALF OF EARLE BROWN COMMONS LIMITED PARTNERSHIP II The Director of Community Development informed Council that four issues which were unresolved at the time of the August 28. 1995, Council meeting had since been resolved, and recommended Council approve the bond issuance accordingly. The four issues previously unresolved included environmental factors, annual fee to the City, property taxes, and personal guarantee of the owners. • 9 %11/95 -5- Councilmember Hilstrom inquired about details of the 1992 bonding of the Commons, wondered what guarantees the City has that the present scenario wilt not reoccur in two years, and asked about the City's efforts to collect back taxes. The Director Community Development did not recall specifics of the 1992 bonding. In response to Councilmember Carmody, the Director of Community Development addressed the pros of Council approving the bond issuance. He indicated some of the bond holders were residents who had invested retirement monies in the Commons, and most likely disapproval of the bond issuance would result in the property going into foreclosure which would represent a possible loss of $700,000 to the City. Councilmember Mann stated concerns of approving the bond issuance which included the impression the City would be part of the chain title which would indicate a fiscal responsibility should a future fiscal default occur. The Director of Community Development responded accordingly. Sue Van Dyke of Dorsey and Whitney clarified the City could end up with the property in event of foreclosure if the City bid on the property, and was the top bidder. She was certain the City would not desire to bid on the property given its financial implications. The Director of Community Development indicated that in the event future taxes on the Commons are unpaid the property would go into foreclosure sale. Councilmembers Hilstrom and Mann expressed concerns that a number of assumptions are being made with the bond issuance and Council approval was postponing the inevitable. Bill Jones (counsel for Commons' owners) reiterated they were not asking for financial backing, but the City's support and approval of obtaining bond monies under tax exempt status. He stated there had been financial restructuring in such a manner that respective payments can be made. Councilmember Hilstrom interjected the City would be lending it's "good name" as well as tax exempt status backing to the project. Councilmember Carmody agreed with the Director of Community Development that the City would realize benefits of additional monies and it would be in the City's best interest to approve the project versus denial. Mr. Jones explained corresponding information relating to the A and B bonds and identified dollar amounts the City would receive over the next ten years in interest and administrative fees. Ms. Van Dyke outlined information regarding time lines and dollar amounts if Council approved the project. She indicated the City would not realize any monies from the project for at least two years should Council deny the bond issuance request. Councilmember Hilstrom inquired how much of the Commons' $1.7 million debt was owed to the City's General Fund. The Director of Community Development indicated about $60,000. RESOLUTION PROVIDING FOR THE ISSUANCE OF HOUSING FACILITIES REFUNDING REVENUE BONDS TO PROVIDE FUNDS FOR A PROJECT ON BEHALF OF EARLE BROWN CON11\4ONS LIMITED PARTNERSHIP II 9/11/95 -6- Member Debra Hilstrom introduced the following resolution and moved its denial: • RESOLUTION PROVIDING FOR THE ISSUANCE OF HOUSING FACILITIES REFUNDING REVENUE BONDS TO PROVIDE FUNDS FOR A PROJECT ON BEHALF OF EARLE BROWN COMMONS LIMITED PARTNERSHIP II The motion for the denial of the foregoing resolution was duly seconded by member Mann and failed. Members Carmody and Kragness voted against the motion. The City Attorney suggested introducing a different motion for Council consideration. Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION PROVIDING FOR THE ISSUANCE OF HOUSING FACILITIES REFUNDING REVENUE BONDS TO PROVIDE FUNDS FOR A PROJECT ON BEHALF OF EARLE BROWN COMMONS LIMITED PARTNERSHIP II The motion for the adoption of the foregoing resolution was duly seconded by member Kragness and failed with Members Hilstrom and Mann voting against. CITIES WEEK /CENTRAL GARAGE OPEN HOUSE PLAN FOR OCTOBER 5. 1995 A motion by Councilmember Hilstrom and seconded by Councilmember Carmody to approve the Cities Week/Central Garage Open House Plan for October 5, 1995, and that future projects related to the Cities Week Plan should be presented to Council and approved accordingly passed • unanimously. REQUEST FOR CHANGE IN ORDINANCE RELATING TO PULL -TAB OPERATIONS The Interim City Manager talked about the history behind wording of the ordinance and suggested Council approve a wording change to the ordinance as follows: delete "S700 per month" and substitute "would be allowed by state statute." A motion by Councilmember Mann and seconded by Councilmember Hilstrom to approve the Request for Change in Ordinance Relating to Pull -tab Operations passed unanimously. APPOINTMENT TO HOUSING COMMISSION Mayor Kragness recommended appointment of Lloyd Deuel to the Housing Commission and stated supporting reasons for his appointment. Councilmembers Carmody and Mann stated Naomi Ische's experience as a housing inspector was more appropriate and would bring more to the position. y Councilmember Hilstrom stated Mr. Deuel has expressed previous interest in service on various commissions and /or committees and felt his desire to serve the City needed to be a consideration factor. 9/11/95 I Councilmember Carmody felt the City needed to solicit for more information on future applications to include the extent of the applicant's desire to serve and supporting reasons. Councilmember Hilstrom suggested each Council member personally contact the four applicants in order for Council to make an informed appointment to the Housing Commission. Mayor Kragness asked that each applicant submit a letter indicating his /her desire to serve and supporting reasons. A motion by Councilmember Hilstrom and seconded by Councilmember Mann to approve Llovd Deuel as an Appointment to the Housing Commission failed as follows: Councilmembers Kragness and Hilstrom (yes); Councilmembers Carmody and Mann (no). RESOLUTION ACCEPTING BID AND AWARDING A CONTRACT IMPROVEMENT PROJECT NO. 1995 -11 CONTRACT 1995 -E CMP SANITARY SEWER RELINING The Director of Public Services presented information to Council regarding this project and answered questions accordingly. She also indicated litigation with Lametti & Sons had been dismissed. RESOLUTION NO. 95 -?03 Member Debra Hilstrom introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING BID AND AWARDING A CONTRACT, IMPROVEMENT • PROJECT NO. 1995 -11, CON - TRACT 1995 -E, CMP SANITARY SEWER RELINING The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. RESOLUTION AMENDING THE 1995 GENERAL FUND BUDGET TO PROVIDE FOR EMERGENCY REPAIR OF A GATE VALVE AT THE COMMUNITY CENTER SWIMMING POOL For the past few months, maintenance staff have been experiencing operational problems with the swimming pool's gate valve. The gate valve closes off the pool's filtration system when staff needs to backwash (clean) the filters. Closing this valve prevents dirt and debris from being washed back into the pool. RESOLUTION NO. 95-204 Member Debra Hilstrom introduced the following resolution and moved its adoption: RESOLUTION AMENDING THE 1995 GENERAL FUND BUDGET TO PROVIDE FOR EMERGENCY REPAIR OF A GATE VALVE AT THE COMMUNITY CENTER SWIMMING POOL • 9/11/95 -�- The motion for the adoption of the foregoing resolution was duly seconded by member Kristen Mann and passed unanimously. • RESOLUTION CERTIFYING SPECIAL ASSESSMENT FOR SANITARY SEWER HOOKUP TO THE HENNEPIN COUNTY TAX ROLLS The affected property owner has waived her right to a public hearing regarding this special assessment. RESOLUTION NO. 95 -205 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION CERTIFYING SPECIAL ASSESSMENT FOR SANITARY SEWER HOOKUP TO THE HENNEPIN COUNTY TAX ROLLS The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. DISCUSSION REGARDING NEW HOPE PROPOSAL ON ICE ARENA The Interim City Manager presented information on the proposal. A motion by Councilmember Carmody and seconded by Councilmember Mann to decline participation in the New Hope Proposal project passed unanimously. • Mayor Kragness declared a recess at 9:30 p.m. Mayor Kragness declared the Council meeting reconvened at 9:45 p.m. DISCUSSION REGARDING PROPOSALS FOR MANAGEMENT UNION NEGOTIATOR The Interim City Manager presented Council with proposals for union negotiator and said a contract proposal from the union has been received. PROPOSALS FOR MANAGEMENT UNION NEGOTIATOR Councilmember Mann felt the hourly differences between Labor Relations Associates and attorneys were comparable and inquired whether Council could have additional time to consider information submitted. The Interim City Manager indicated he foresaw no problem with Council postponing a decision for two weeks. A motion by Councilmember Mann and seconded by Councilmember Hilstrom to table for two weeks consideration of Proposals for Management Union Negotiator passed unanimously. Council will meet at 6 p.m. in Executive Session prior to its next scheduled Reaular Session on September 25, 1995. 1996 PRELIMINARY BUDGET AND PROPERTY TAX LEVY REPORT 9i 11 195 -9- The following resolutions were prepared based upon the Proposed 1996 Budget as recommended by the Interim City Manager. This was done so Council would see examples of the resolutions • in their entirety. Councilmember Hilstrom expressed concern about any increase in the tax levy stating issues she wanted to see the City move towards were not being addressed and cited duplication of some services by the County. She indicated Council needed to approve a zero percent increase. Councilmember Mann concurred, but didn't see that a zero percent increase was enough and wanted to see an approved one percent decrease in the tax levy. Councilmember Carmody acknowledged concerns of Councilmembers Hilstrom and Mann. She added any issues should be presented to all of Council. Then, Council could direct staff to respond accordingly. She proposed each Council member present their budget ideas in a group setting enabling Council to make decisions on cuts and /or reapportionment of City budget monies. Discussion ensued around the pros and cons, and potential impressions of City constituents relating to a percentage increase or decrease to the tax levy. The Interim City Nfanager indicated he and the Director of Finance had met and were able to identify potential areas for budget cuts equaling approximately S200,000. He also cautioned Council about unforeseen emergencies and gave examples. • Councilmember Mann requested reviewai of those potential cuts and cited them accordingly. The Director of Finance provided clarification to Council regarding tax rates and their represented percentages (5100,000 =two percent) Councilmembers agreed to meet on Wednesday, September 13, 1995 at 5 p.m. at City Hall to discuss four agenda items relating the 1996 Preliminary Budget and Property Tax Levy Report. RESOLUTION TO ADOPT THE 1996 PRELIMINARY BUDGET Member Debra Hilstrom introduced the following resolution and moved its adoption: RESOLUTION TO ADOPT THE 1996 PRELIMINARY BUDGET The motion for the adoption of the foregoing resolution was duly seconded by member Kristen Mann and failed as follows: Members Hilstrom and Mann (yes); Members Carmody and Kragness (no). Member Kathleen Carmody introduced the following resolution and moved its tabling: RESOLUTION TO ADOPT THE 1996 PRELIMINARY BUDGET • 9/11/95 -10- The motion for the tabling of the foregoing resolution was duly seconded by member Kristen Mann and passed unanimously. RESOLUTION TO AUTHORIZE A PRELIMINARY TAX LEVY FOR 1996 APPROPRIATIONS FOR THE GENERAL FUND, THE STREET IMPROVEMENT DEBT SERVICE FUNDS, THE E.D.A. FUND, AND THE H.R.A. FUND BUDGETS Member Debra Hilstrom introduced the following resolution and moved its adoption: RESOLUTION TO AUTHORIZE A PRELIMINARY TAX LEVY FOR 1996 APPROPRIATIONS FOR THE GENERAL FUND, THE STREET IMPROVEMENT DEBT SERVICE FUNDS, THE E.D.A. FUND, AND THE H.R.A. FUND BUDGETS The motion for the adoption of the foregoing resolution was duty seconded by member Kristen Mann and failed as follows: Members Hilstrom and Mann (yes); Members Carmody and Kragness (no). Member Kathleen Carmody introduced the following resolution and moved its tabling: RESOLUTION TO AUTHORIZE A PRELIMINARY TAX LEVY FOR 1996 APPROPRIATIONS FOR THE GENERAL FUND, THE STREET IMPROVEMENT DEBT SERVICE FUNDS, THE E.D.A. FUND, AND THE H.R.A. FUND BUDGETS The motion for the tabling of the foregoing resolution was duly seconded by member Kristen Mann and passed unanimously. RESOLUTION APPROVING A PRELIMINARY TAX CAPACITY LEVY FOR THE PURPOSE OF DEFRAYING THE COST OF OPERATION, PROVIDING INFORMATION SERVICE, AND RELOCATION ASSISTANCE PURSUANT TO THE PROVISIONS OF INiSA 469.001 THROUGH 469.047 OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER FOR THE YEAR 1996 Member Debra Hilstrom introduced the following resolution and moved its adoption: RESOLUTION APPROVING A PRELIMINARY TAX CAPACITY LEVY FOR THE PURPOSE OF DEFRAYING THE COST OF OPERATION, PROVIDING INFORMATION SERVICE, AND RELOCATION ASSISTANCE PURSUANT TO THE PROVISIONS OF MSA 469.041 THROUGH 469.047 OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER FOR THE YEAR 1996 The motion for the adoption of the foregoing resolution was duly seconded by member Kristen Mann and failed as follows: Members Hilstrom and Mann (yes); Members Carmody and Kragness (no). 9.11/95 -11- Member Kathleen Carmody introduced the following resolution and moved its tabling: RESOLUTION APPROVING A PRELIMINARY TAX CAPACITY LEVY FOR THE • PURPOSE OF DEFRAYING THE COST OF OPERATION, PROVIDING INFORMATION SERVICE, AND RELOCATION ASSISTANCE PURSUANT TO THE PROVISIONS OF NfSA 469.001 THROUGH 469.047 OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER FOR THE YEAR 1996 The motion for the tabling of the foregoing resolution was duly seconded by member Kristen Mann and passed unanimously. SET DATES FOR TRUTH IN TAXATION PUBLIC HEARINGS A motion by Councilmember Hilstrom and seconded by Councilmember Mann to approve Setting Dates for Truth in Taxation Public Hearings failed as follows: Councilmembers Hilstrom and Mann (yes); Councilmembers Carmody and Kragness (no). A motion by Councilmember Carmody and seconded by Councilmember Mann to table Setting Dates for Truth in Taxation Public Hearings passed unanimously. PROCESS TO STUDY ORGANIZED COLLECTION A motion by Councilmember Carmody and seconded by Council Mann to decline participation in the Hennepin Recycling Group (HRG) study passed unanimously. RESOLUTION REQUESTING iv[N /DOT FOR A LIMITED USE PERMIT TO ALLOW CONSTRUCTION OF A BICYCLE /PEDESTRIAN TRAIL ON MN /DOT RIGHT OF WAY Councilmembers indicated concern about exposure to uninsured liabilities as described by the City Attorney in a letter to the Director of Public Services dated September 6, 1995. The Director of Public Services informed Council the City has to have a limited use permit in order to complete construction of the trail. She urged Council to approve the resolution stating she did not foresee the State having a problem with the City Attorney's proposed language changes in the agreement. RESOLUTION NO. 95-206 Member Debra Hilstrom introduced the following resolution and moved its approval contingent upon an agreement being reached that addresses the City's concerns: V RESOLUTION REQUESTING N1N /DOT FOR A LIMITED USE PERMIT TO ALLOW CONSTRUCTION OF A BICYCLE /PEDESTRIAN TRAIL ON MN /DOT RIGHT OF WAY The motion for approval of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. ITEMS REitifOVED FROM THE CONSENT AGENDA 9/11/93 -12- APPROVAL OF MINUTES . AUGUST 14 1995 - REGULAR SESSION A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to table approval of the August 14, 1995, Regular Session minutes until the next Council Work Session passed unanimously. AUGUST 21 1995 - SPECIAL WORK SESSION A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to table approval of the August 21, 1995, Regular Session minutes until the next Council Work Session passed unanimously. PROCLAMATION DECLARING SEPTEMBER 17 -23 1995 AS CONSTITUTION WEEK A motion by Councilmember Hilstrom and seconded by Councilmember Carmody to approve a Proclamation Declaring September 17 -23, 1995, as Constitution Week passed unanimously. RESOLUTION AMENDING SPECIAL ASSESSMENT LEVY ROLL NOS. 13372 AND 13373 TO PROVIDE FOR THE AWARD OF ASSESSMENT STABILIZATION GRANTS FOR THE WOODBINE NEIGHBORHOOD IMPROVEMENTS Councilmember Carmody questioned the Director of Public Services regarding deadlines for approval of such a grant. The Director of Public Services indicated May 31, 1995, was the deadline. Councilmembers Carmody and Mann suggested proposing future deadline dates be established to accommodate for project planning/completion purposes, etc. RESOLUTION NO. 95 -247 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION AMENDING SPECIAL ASSESSMENT LEVY ROLL NOS. 13372 AND 13373 TO PROVIDE FOR THE AWARD OF ASSESSMENT STABILIZATION GRANTS FOR THE WOODBINE NEIGHBORHOOD IMPROVEMENTS The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. ADJOURNMENT A motion by Councilmember Mann and seconded by Councilmember Carmody to adjourn the meeting passed unanimously. The Brooklyn Center City Council adjourned at 9:56 p.m. 9/11/95 _1;_ Deputy City Clerk Mayor • Recorded and transcribed by: Connie Beckman TimeSaver Off Site Secretarial 9!11/95 -I�- MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA SPECIAL WORK SESSION OCTOBER 2, 1995 INN ON THE FARM CALL TO ORDER The Brooklyn Center City Council special work session was called to order by Mayor Myrna Kragness at 7 p. m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom, and Kristen Mann. Also present were Interim City Manager Cam Andre, Director of Finance Charlie Hanson, Director of Public Services Diane Spector, Community Development Director Brad Hoffman, Liquor Store Supervisors Jeanie Mueller and John LaChance, Earle Brown Heritage Staff Judith Bergeland, Mark Lynch and Steve Barrett, and Council Secretary Carla Wirth. Councilmember Barb Kalligher was absent. ADOPT AGENDA Councilmember Mann requested that Item 5. Discuss Labor Negotiator, be added to the agenda. EXECUTIVE SESSION ANNOUNCEMENT Councilmember Mann announced the Council will meet in Executive Session following adjournment of the meeting to discuss the new unit contract proposal. DISCUSSION ITEMS Liquor Store Study In response to Councilmember Mann, the Director of Finance explained the difference between cost of sales, revenues and expenses. He further explained if the City goes to private liquor, thev would receive property tax plus $200 per store per year for the license fee. The Director of Finance reviewed which liquor store locations are owned or leased. The Council discussed the space needs of the Police Department and options for accommodating them at the current liquor store at the 69th and Humbolt location. The Director of Finance pointed out that space would then need to be leased to relocate the liquor store which results in high cost as well as inefficiencies in operating part of the Police Department at a separate location. 10/2/95 - 1 - Councilmember Mann stated if Brooklyn Center is in the liquor business, then more of a profit should be made. She asserted that a $100,000 profit is not large enough given the investment and questioned how revenues could be increased. Net profit usually exceeds $100,000 per year. The Director of Finance advised the gross profit is 23%-25% of sales. Last year it was $139,000 and this year is projected to be $130,000 with $100,000 being transferred to the General Fund and the balance used for capital outlays. He speculated that after several more years when the cash position is better, the City could transfer more than $100,000. Jeanie Mueller, Liquor Store Supervisor, reported on the percentage of mark up on various inventory and that the municipal prices are competitive with the private sector. The Director of Finance explained the difference between mark up and gross profit, and estimated the City is receiving a 30% to 35% return on their investment. Mayor Kragness noted the Council needs to compare being able to sell the liquor operations for n a estimated $400,000 and the ability of the liquor stores to g enerate $100,000 per year for the b General Fund. She questioned the type of advertisement being conducted and whether sales or special prices are offered. John LaChance, Liquor Store Supervisor, explained there are a lot of State stipulations regulating price advertisement for municipal liquor operations. He advised the Managers constantly consider what the competition is doing and he believes the municipal operation is competitive. Mayor Kr gn re v oters ess pointed out the question of municipal liquor has been put befo the Y � P q P q P several times and they always vote to keep municipal liquor in Brooklyn Center. Discussion turned to the option of moving the liquor store operation from 63rd Avenue to 69th Avenue where traffic levels are 40% to 50% higher. The Director of Finance advised this will require more study to determine cost of building and /or lease, operation, added operating expense, etc. He stated he believes sales will be increased but not by 40% to 50 %. Councilmember Hilstrom stated she is concerned because the Brooklyn Center liquor stores are showing a 50.5 % decrease in profits. She questioned the amount of remodeling required at the 63rd Avenue store. The Finance Director explained the building, constructed in 1958 or 1959, needs a new roof and furnace. The real expense will be with the Fire Department side because P P they want to change the layout, kitchen and bathrooms. The Director of Public Services provided details on the option of the Fire Department expanding into the Liquor Store area, resulting change in occupancy, and need to meet Code requirements. Councilmember Hilstrom stated she would like to go out for RFP's to determine what the costs would be. The Director of Finance stated that doing an RFP only estblishes the qualifications 10/2/95 - 2 - of an architect, getting a building cost estimate requires design work, for which there would be professional fees. Mayor Kragness stated she talked with Fire Chief Boman who estimated the remodeling, meeting Code requirements, and accommodating the female fire fighter would cost a minimum of $1 million. The Director of Public Services speculated it could be closer to $1.3 million. Councilmember Hilstrom questioned how the needs can be met if the bond is not approved. The Director of Public Services explained this depends on how the "needs" are defined - minor remodeling to adjust housing for the female fire fighter or an extensive addition to provide additional training space, upgraded kitchen, handicap accessibility, etc. Councilmember Hilstrom asked when results of the residents survey will be known. The Interim City Manager stated the formal report will be presented on October 16th as well as the overview of the CIP. He advised the preliminary indications shown are surprisingly favorable. Councilmember Hilstrom stated her belief that Fire and Police protection are the top priorities a City has and they must be provided for. She stated she would like to see the survey results to determine whether the Council needs to reallocate resources to provide for these priorities Councilmember Mann stated this seems to be a reasonable approach since the survey results are needed before a decision is made. Councilmember Carmody questioned Council action based on the survey results. Councilmember Hilstrom stated this will warrant further discussion and investigation to determine how the Council can best utilize the available resources to meet the basic needs the City has. She stated she would consider moving the liquor stores or selling them and the residents will tell the Council whether or not they are willing to pay for facilities the Fire and Police Departments need. Mayor Kragness pointed out the Council has agreed to no levy increase but there will be increases in salary and other departments. She noted the Liquor Stores generate $100,000 each year for the General Fund and if one is eliminated, how will the funds be replaced. Councilmember Hilstrom stated she is not implying the City does not need the income, but questioned where the $1 million will come from to upgrade the Fire Department facility. If the residents don't support funding through the bond, the Council needs to address space needs and currently there is no plan if the bond does not pass. Mayor Kragness noted it appears the residents are positive but the Council has taken a negative approach about the bond issue and people watching meetings on cable television are questioning why they should support the bond issue if the Council is negative about it. 10/2/95 - 3 - Councilmember Hilstrom suggested this matter be discussed after the survey is completed. Councilmember Carmody stated she may support moving the location of one store but is opposed to considering sale of the liquor operations because she does not see how the income can be made up. Councilmember Mann questioned how much the City will receive if the liquor operation is privatized and operating in the existing facilities. The Director of Community Development estimated a net tax of 5 % or about $15,000. The Director of Finance estimated it will be closer to $10,300 for the City's portion of property taxes since only two of the stores are not currently paying taxes (one is rented and currently paying taxes). Consensus was reached to table further discussion to the October 16, 1995, Council meeting. Earle Brown Heritage Center Councilmember Mann stated she is concerned about staff's recommendation to close the Inn on the Farm. The Director of Community Development clarified that is not staff's recommendation but rather an option for Council's consideration. Councilmember Mann indicated she does not support the option to close the Inn and requested discussion on the scenario of adding eight rooms. She asked if this option would require additional staffing. Councilmember Hilstrom asserted that every time the Council has approved expanding an operation, it results in losing more money, such as with the water slide. She noted the Center was to be profitable within seven years but it is still over $100,000 in debt. Based on these two opening statements, discussion ensued between the Council and Heritage Center staff regarding the options as presented by staff and the Marquette Partners study indicating it is pessimistic that the Inn could ever break -even financially given the size of the Inn, the need to operate on a 24 -hour basis and comparable worth salaries. Mayor Kragness commented on the national reputation of the Center and Inn and the need to provide on -site rooms to be able to attract conventions. Councilmember Hilstrom noted the Inn's eight rooms are losing $100,000 and she will not consider the Center as a park nor support subsidizing it. She asserted that Brooklyn Center residents do not use the Inn. Steve Barrett, Inn on the Farm Inn Keeper, distributed a listing of clients indicating the Inn was used by 429 individuals from two Brooklyn Center zip codes and by 700 individuals if a third zip code is added. It was explained that staff works in cooperation with area hotels who are able to provide rooms for conventions, bridal groups, etc. Judith Bergeland, Earle Brown Heritage Center Manager, urged the Council to look at the number of people who patronize the Inn because it is not the typical hotel and often used by groups who are tired of using lower level hotel meeting rooms. Since Brooklyn Center is in the middle of an image campaign, Ms. Bergeland commented on the importance of corporate clients 10/2/95 -4- who use the facility and go away talking about the higher level of service and unique venue offered by the Inn. Councilmember Hilstrom indicated if every room of the Inn were fully booked during the year, there would still be a loss of $34.24 every time a room is rented. She stated the Council needs to look at how to better serve the community which is not subsidizing a bed and breakfast that is losing $100,000 renting eight rooms. Mr. Barrett clarified there are actually ten rooms. He concurred there is no argument the Inn is losing money and staff is very aware of this and worked to bring losses down considerably over the last three years by bringing occupancy up to 80% (industry norm is only 43% occupancy). He explained that due to fixed costs, adding eight rooms will solve this problem and bring the Inn to a break -even situation. Mr. Barrett urged the Council to look at the image of the entire facility and all viable options. Discussion concluded with Councilmember Hilstrom reiterating she will not vote to cover a $100,000 loss which is why she requested staff to present options. She commented on the importance of addressing the needs of the Police Department, Fire Department, streets, Code enforcement, etc. Mayor Kragness agreed the projections may have been too optimistic but believed the Inn and Center are a unique "gem ", and that staff is doing an excellent job in marketing and operation. She urged the Council to be patient in developing the Inn and determine what can be done to encourage its use. The Interim City Manager advised the City has a terrific investment that has been bonded, requiring careful consideration of the viable options. He expounded that while the Council probably does not have the choice of abandoning the Inn, they can consider changing the emphasis and developing a different program that generates more revenue. The Interim City Manager stated he will further explore options and give the Council the benefit of his view with the hope of developing an improved approach. Report on Adoption of Preliminary Property Tax Levy The Director of Finance reviewed that on September 13, 1995, the Council adopted a zero increase preliminary property tax levy and preliminary budget for the year 1996. He noted several errors occurred which have now been corrected. Councilmember Mann stated Council agreed with the need to raise an additional $20,000 in the Community Center Budget, but does not believe it was agreed it would specifically be done by raising admission fees. Mayor Kragness stated this was her understanding. Councilmember Carmody concurred and reviewed that the Council discussed it as Recreation Director Arnie Mavis' recommendation. �� 10/2!95 - 5 - Councilmember Hilstrom requested a report from Community Center staff on the twenty -five cent admission increase versus an increase in other areas. The Director of Finance advised that between now and the end of the year, the Council can look at other revenue increase options. Councilmember Mann questioned whether new staff cars will be purchased or staff will use "recycled" police squad cars. The Director of Finance explained the error that occurred and that there is sufficient money in the Central Garage Fund so Council can choose to buy new cars or could continue to use old squad cars. Councilmember Mann indicated support for not changing methods and continuing to use old squad cars. The Director of Finance reviewed additional cuts the Council needs to make (Social Services, Data Processing Department, and Street Department). He explained that these decisions can be made in December but the appropriations for Project social service programs such as Project PEACE need to be done sooner. Council requested input from the Human Resources Commission regarding Social Services cuts for consideration at the end of October. Councilmember Carmody requested staff provide information regarding Joint Power Agreements terms, length of notice required, and potential impact of terminating them. Mayor Kragness declared a recess at 8:25 p.m. The meeting was reconvened at 8:38 p.m. Utility Rate Stiudv The Director of Public Services reviewed the 1996 Utility Rate Study Summary, staff's recommendation for no increase in water, recycling or sanitary sewer rates for 1996, and requesting Council's direction in determining how capital expenditures are to be funded in the sanitary sewer utility. Staff does recommend a small increase in the storm drainage utility to insure an adequate fund balance given the amount of capital projects for 1996. It was noted if the recommended rates are adopted, the annual utility bill of the average residential customer would increase less than one percent, or roughly $2 per year. The annual bill of the average senior would also increase by approximately one percent, or roughly $2 per year. Mayor Kragness reported she has received questions from seniors asking for recycling to be cut back to once every other week. The Director of Public Services added that recycling is a matter of habit, making weekly pick up important. She explained how recycling just one can per week can make a large impact. Councilmember Carmody left the meeting at 9:50 p.m. and returned at 9:53 P.M. 10/2/95 - 6 - 0 In response to Council's questions, the Director of Public Services reported the City can continue indefinitely with existing water wells and the current odd /even watering ban, unless a large water user were to locate in Brooklyn Center. Councilmember Mann indicated support for maintaining all rates the same as 1995, except for the connection fee. The Director of Finance advised if the rates are kept the same, the City will have enough money to operate in 1996. However, in 1997 the Council can expect to see rate increases to address inflation and other costs. He strongly recommended the Council consider making a $2 increase to storm drainage utility rates for 1996. Councilmember Mann questioned if residential storm drainage rates are based on size of the lot. The Director of Finance explained how they are calculated on a per lot fee to hold down administrative and accounting costs. Commercial /industrial rates are higher and based on the size of lot and the amount of building and parking lot areas which generate more run -off. Councilmember Mann expressed concern the City does not have a set plan on storm water drainage. The Interim City Manager indicated staff can develop a storm sewer drainage plan. The Director of Public Services advised the City does have a Local Water Management Phase I Plan but it does not include the level of detail to include costs. The Phase II detailed plans are developed as need arises. Minute Format - 8/14/95 and 8/21/95 minutes - tabled at 9/11/95 meeting Councilmember Carmody questioned why a section of the August 14, 1995, meeting minutes were typed out in verbatim. Councilmember Hilstrom stated she requested the verbatim section for the August 14, 1995, meeting minutes and the August 21, 1995, special work session because she believed the conversation was inappropriate and should not have taken place. Councilmember Mann concurred and stated she does not believe the August 21, 1995, minutes contain enough detail or the flavor of what happened at the meeting. She asserted that Mayor Kragness could not control the meeting, that a Councilmember could not control herself, and the word "bar" was also used and should have been included in the meeting minutes. Mayor Kragness agreed she should not have allowed the audience to make comments at the work session and since then has discussed with the Interim City Manager the possibility of posting a sign that work sessions are open to the public but the public will not take part in the discussion. Councilmember Carmody stated she believes this is "knit picking" and wholly inappropriate when a resident starts screaming at the Mayor during a meeting. She asserted it comes down to whether the Council will back each other up to keep the meeting under control. 10/2/95 - 7 - Councilmember Hilstrom stated the August 21, 1995, meeting took place prior to Council direction to change the minute format and what actually happened should be included to emphasize what one of the Councilmembers is dom She stated if a resident reads the minutes, she wants them to get a clear picture of what is taking place, and that is not the case with the August 21, 1995, meeting minutes. Councilmember Carmody agreed some things have been out of line, but to include them in the minutes is "playing politics ". Councilmember Mann stated while the minutes don't need to be verbatim, they should reflect what happened when the resident started asking questions and disrupted the meeting to the point where she made a motion to adjourn the meeting to stop it. A heated discussion ensued regarding activity at the meetings, interviews by the press, articles appearing in the Sun Post and on cable television. Mayor Kragness clarified the meeting minutes are to reflect the business going on and actions taken, not a verbatim quote. Councilmember Hilstrom asserted that the minutes have not been reflective of what has been going on at the meeting. Mayor Kragness suggested that the Council should then give different direction to the secretary. Councilmember Carmody noted that Councilmember Hilstrom is making it sound as it the secretary is making decisions on what to include and what not to include in the meeting minutes. The Interim Citv Manager suggested the meeting minutes only contain the action taken. Councilmember Hilstrom stated after the situation on August 21, 1995, with Nancy Carlson, she requested that entire section be typed in verbatim because she felt the behavior that took place was a problem and one way to address it is to include it in the minutes. Councilmember Carmody questioned how including it in the minutes helps it to be addressed. Councilmember Hilstrom stated she felt it would cause the issue to be addressed by the Council. Councilmember Carmody stated she does not understand where Councilmember Hilstrom is getting this "political flavor" in the minutes and that this is a perfect example of "snipping" . She reviewed several incidents which she disagreed with but did not make an issue of. The Interim City Manager explained that the secretary can not possibly pick up everything at the meeting. The secretary further explained that at the August 21, 1995. meeting, the Recording Secretary did not have a tape recorder sufficient to provide a verbatim transcript, and staff was so informed the following morning. 10/2/95 - 8 - Councilmember Mann requested a correction to the August 21, 1995, minutes, fourth paragraph of Page 2, to indicate Councilmember Mann requested a report on the use of staff vehicles (not Hilstrom). PRESENTATION - COMMISSIONER MIKE OPAT - HENNEPIN COMMUNITY WORKS Hennepin County Commissioner Mike Opat provided a brief but detailed presentation and explanation of the Hennepin Community Works Program, its goals and anticipated projects. Commissioner Opat commented on the importance of determining how to usher in the next generation of housing. Discussion ensured regarding the Brookdale pond concept and cooperative effort between Brooklyn Center and Minneapolis. Commissioner Opat stated his belief it is to Brooklyn Center's benefit to accept this offer. The Director of Finance explained once the ownership of Brookdale is settled, the Council can discuss this option and move forward with the pond. The Interim City Manager commented on the need for more accurate engineering data to better determine costs. Commissioner Opat explained before proceeding further, he would like to know whether the Council supports this Program. Mayor Kragness asserted residents need more information regarding what is actually planned and time lines. Councilmember Carmody concurred and added residents in this area were under the wrong impression about the City's ability to purchase houses in deteriorating neighborhoods. She believed it is possible to build awareness in neighborhoods that something needs to happen and this Program is probably the only option. She added one of the biggest impediments is the School District. Councilmember Hilstrom raised questions regarding the impact on Brooklyn Center property, and what responsibilities and costs the City would have to assume. Commissioner Opat explained that this Program is in the concept phase and the answers to these questions will not be known until the study is completed. Councilmember Mann concurred with Councilmember Carmody that School District concerns are being expressed by residents. She stated her belief that this Program is workable but the Council needs to know how much of the City_ 's resources will be involved. She indicated support for moving ahead with the study. Commissioner Opat emphasized the need for working out an agreement with receptive partners. He stated they will present the Council with a second resolution in January of 1996 before presenting the Program to the Legislature. He encouraged the Council to contact him at anytime for an update or additional information. 10/2/95 - 9 - DISCUSS LABOR NEGOTIATOR Councilmember Mann indicated support for hiring Barna, Guzy & Steffen. She stated this is a first contract so it is important to have a well- respected law firm involved and available to back up the Interim City Manager, if needed. Mayor Kragness stated a preference for Labor Relations Associates, Inc. based on their long term background knowledge of Brooklyn Center. Councilmember Carmody stated she can not justify the expense of the Barna, Guzy & Steffen firm and preferred Labor Relations Associates, Inc. She stated she also supports Frank Madden & Associates because they are low -key and methodical in their approach. Councilmember Hilstrom indicated support for Barna, Guzy & Steffen based on their experience, willingness to take direction from Council and work with the Council on strategy. She believed they will arrive at a win /win situation and while they may be more expensive, may also be more efficient. She stated she has no objection with the Interim City Manager negotiating, but wants to make sure someone good is backing him up. The Interim City Manager emphasized that all firms are qualified and he initially suggested Labor Relations Associates because of their lower rate. He reviewed the procedure to be taken during the negotiating process. Councilmember Carmody suggested Frank Madden & Associates be considered as a compromise position. Following a short discussion, consensus was reached to hire Frank Madden & Associates, Inc. OTHER BUSINESS Councilmember Hilstrom stated she has several items she would like to bring up at an Executive Session. She pointed out the Council announced an Executive Session will follow adjournment and asked if the Council could do so. The Interim City Manager advised that this is not sufficient notice since Executive Sessions must be posted. He requested Councilmembers submit the items in writing for his review. Councilmember Hilstrom noted that Councilmember Mann will not be in attendance at the October 10, 1995, meeting and requested she receive an agenda in advance in case she would like to voice any concerns. ADJOURNMENT Mayor Kragness adjourned the meeting at 10:50 p.m. Deputy City Clerk Mayor Recorded and transcribed by: Carla Wirth TimeSaver Off Site Secretarial 10/2/95 - 10- MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA SPECIAL WORK SESSION OCTOBER 7, 1995 CITY HALL CALL TO ORDER The Brooklyn Center City Council met in special work session and was called to order by Mayor Kragness at 2:20 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom and Kristen Mann. Also present were Interim City Manager Cam Andre and Kay McAloney from the League of Minnesota Cities. Councilmember Barb Kalligher was absent. It was noted that Ms. McAloney would act as Council Secretary for this meeting. CANDIDATE INTERVIEWS The Council conducted a second interview with Greg Withers. The City Council recessed • at 3:25 p.m. and reconvened at 3:2S p.m. The Council conducted a second interview with William Ross. ADJOURNMENT There was a motion by Councilmember Hilstrom and seconded by Councilmember Carmody to adjourn the meeting. The motion passed unanimously. The Brooklyn Center City Council adjourned at 4:40 p.m. Deputy City Clerk Mayor • 10/7/95 1 MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL • OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA SPECIAL WORK SESSION OCTOBER 9, 1995 CITY HALL CALL TO ORDER The Brooklyn Center City Council met in special session and was called to order by Mayor Kragness at 5:08 p.m. ROLL CALL Mavor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom and Kristen Mann. Also present were Interim City Manager Cam Andre and Kay McAloney from the League of Minnesota Cities. Councilmember Barb Kalligher was absent. It was noted that Ms. McAlonev would act as Council Secretary for this meeting. CANDIDATE INTERVIEWS The Council conducted a second inter with Carl Ramey. • ADJOURNMENT There was a motion by Councilmember Carmody and seconded by Councilmember Hilstrom to adjourn the meeting. The motion passed unanimously. The Brooklyn Center City Council adjourned at 9:05 p.m. Deputy City Clerk Mayor • 9 10 95 // 1 MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION OCTOBER 10, 1995 CITY HALL CALL TO ORDER The Brooklyn Center City Council regular session was called to order by Mayor Myrna Kragness at 7 p.m. ROLL CALL Mayor Myrna Kragness, Councilmembers Kathleen Carmody, Debra Hilstrom. Also present were Interim City Manager Cam Andre, Director of Public Services Diane Spector, City Attorney Charlie LeFevere, Director of Finance Charlie Hansen, Public Services Coordinator Jim Glasoe, and Council Secretary Connie Beckman. Councilmember Barb Kalligher was absent and unexcused. Councilmember Kristen Mann was absent and excused. OPENING CEREMONIES A moment of silence was observed in place of the invocation. COUNCIL REPORT Councilmember Hilstrom talked about Rally Nights to be held on Wednesday, October 11, 1995, in Constitution Hall. Councilmember Carmody commended the staff on the Public Works night. Mayor Kragness agreed citing a good job done by City staff with coordination of the event. APPROVAL OF AGENDA AND CONSENT AGENDA A motion by Councilmember Carmody and seconded by Mayor Kragness to approve the October 10, 1995, agenda passed unanimously as follows: Removal of Items 5(a) numbers 4, 5, 6, 7, 8; Discussion of Item 5(e) held until the end of the Council meeting; Addition of Items 7(1) Resolution Establishing Procedures For Determining Whether Absences From Council Meetings Are Excused, and 70) Investigation of Councilmember Barb Kalligher's Absences From Council Meetings. APPROVAL OF MINUTES A motion by Councilmember Carmody and seconded by Mayor Kragness to approve the minutes of the following passed unanimously: August 14, 1995- Executive Session (6:09 p.m.); August 14, 1995- Executive Session 9:15 p.m.): August 14, 1995- Regular Session; September 18, 1995 - Special Work Session; September 23, 1995- Special Work Session; September 25, 1995 - Special 10/10/95 - 1 - } Work Session; September 25, 1995 - Regular Session; September 27, 1995 - Special Work Session; September 29, 1995- Special Work Session; September 30, 1995 - Special Work Session RESOLUTIONS RESOLUTION NO. 95 -218 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION DECLARING A PUBLIC NUISANCE AND ORDERING THE REMOVAL OF DISEASED TREES (ORDER NO. DST 10/10/95) The motion for the adoption of the foregoing resolution was duly seconded by member Myrna Kragness and passed unanimously. LICENSES A motion by Councilmember Carmody and seconded by Mayor Kragness to the approve the licenses passed unanimously as follows: MECHANICAL SYSTEMS Sharp Heating & A/C 4854 Central Avenue North East RENTAL DWELLINGS Renewal: Robert Messersmith 5338 Queen Avenue North TAXICAB Town Taxi 2500 Washington Avenue. OPEN FORUM Mr. Irving Kopenen, resident at 6707 Dupont Avenue North, addressed the Council. He reiterated his concerns regarding arrogance of Council members and actions of Council pertaining to City business including specifics relating to unpublicized meetings, refusal of Council members to discuss business after Council meetings, and failure of Council to act utilizing reasonable and prudent action. Mr. Rex Newman, 3107 61st Avenue North, addressed the Council regarding issues around solicitation of residents for City Commissions. He cited numerous areas of personal frustration when attempting to apply for a Commission and the City's lack of professional response accordingly. He made suggestions and offered information on improving the application and follow -up process. Council requested that he present Council with written information specific to his suggestions. COUNCIL CONSIDERATION ITEMS 10/10/95 - 2 - RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF GENERAL OBLIGATION TAX INCREMENT BONDS SERIES 1995A The Director of Finance introduced Bob Thistle from Springsted Public Finance Advisors who explained the sale of the Taxable General Obligation Tax Increment Bonds, Series 1995A for $4,560,000. Based on bids received from ten vendors, Mr. Thistle recommended Council award bond sale to First of America Securities for a price of $4,505,280.00 with a net interest cost of $3,021,231.25 and a true interest rate of 6.7905 percent. Moody's rates the bonds Aaa; Standard & Poor's AAA. They are MBIA insured. RESOLUTION NO. 95 -219 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION AWARDING THE SALE OF $4,560,000 TAXABLE GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF GENERAL OBLIGATION IMPROVEMENT BONDS SERIES 1995B Mr. Thistle explained the sale of the General Obligation Improvement Bonds, Series 1995B for i $780,000. Based on bids received from six vendors, he recommended Council award bond sale ! to Norwest Investment Services, Inc. and FBS Investment Services, Inc. for a price of $772,980.00 with a net interest cost of $223,077.50 and a true interest rate of 4.7734 percent. Moody's rating of the bonds is Al. RESOLUTION NO. 95 -220 Member Debra Hilstrom introduced the following resolution and moved its adoption: RESOLUTION AWARDING THE SALE OF $780,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1995B; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. RESOLUTION NO. 95 -221 Member Debra Hilstrom introduced the following resolution and moved its adoption: 10/10/95 - 3 - 4 RESOLUTION AUTHORIZING ISSUANCE OF A LAWFUL GAMBLING LICENSE TO THE BROOKLYN CENTER LIONS CLUB TO OPERATE A PULL -TAB BOOTH AT THE LYNBROOK BOWL The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. RESOLUTION NO. 95 -222 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING ISSUANCE OF A LAWFUL GAMBLING LICENSE TO THE BROOKLYN CENTER LIONS CLUB TO OPERATE A PULL -TAB BOOTH AT THE EARLE BROWN BOWL The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. SETTING MEETING DATES FOR DECEMBER 1995 A motion by Councilmember Hilstrom and seconded by Councilmember Carmody to set meeting dates passed unanimously as follows: December 6, 1995 - Truth in Taxation public hearing December 11, 1995 - regular City Council meeting December 13, 1995 - Truth in Taxation public hearing December 18, 1995 - special session to approve the 1996 budget and levy. PRIVATE KENNEL LICENSE RENEWAL - 6312 FRANCE AVENUE NORTH A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to approve a private kennel license renewal for Patricia Shogren and Bradley Shogren, residents at 6312 France Avenue North which will expire on September 30, 1996, passed unanimously. RESOLUTION AMENDING THE 1995 GENERAL FUND BUDGET TO PROVIDE FOR REPAIRS TO THE CIVIC CENTER PLAZA FOUNTAIN Councilmember Carmody inquired how much money was left in the Contingency fund. The Interim City Manager could not provide a specific amount, but indicated there was an adequate amount. RESOLUTION NO. 95 -223 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION AMENDING THE 1995 GENERAL FUND BUDGET TO PROVIDE FOR REPAIRS TO THE CIVIC CENTER PLAZA FOUNTAIN 10/10/95 -4- The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. 1996 PUBLIC UTILITY RATE STUDIES The Public Services Coordinator provided Council with information and recommendations regarding four utilities: water; sanitary sewer; storm drainage; recycling; and utility hookup as follows: Councilmember Hilstrom left the meeting at 7:25 p.m. Councilmember Hilstrom returned to the meeting at 7:26 p.m. RESOLUTION NO. 95 -224 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION ADOPTING THE 1996 WATER UTILITY RATE SCHEDULE The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. The Public Services Coordinator recommended no rate increase occur and it remain at a residential quarterly rate of $42.50, and a non - residential rate of $1.70 per 1000 gallons. As well, it was recommended Council direct staff to develop a capital improvement financing plan using cash reserves, GO revenue bonds, or a combination of the two. RESOLUTION NO. 95 -225 Member Kathleen Carmody introduced the following resolution and moved its adoption adding a desire for City cash reserves to be used to finance capital improvements: RESOLUTION ADOPTING THE 1996 SANITARY SEWER UTILITY RATE SCHEDULE The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. The Public Services Coordinator recommended raising the quarterly rate to $8.00 per lot, and the base rate to $32.00 per REF acre. RESOLUTION 9 -22 NO. 5 ��6 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION ADOPTING THE 1996 STORM DRAINAGE UTILITY RATE SCHEDULE The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. 10/10/95 - 5 - The Public Services Coordinator recommended no rate increase and maintaining the current rate of $2.15 per month per household for recycling services beginning January 1, 1996. RESOLUTION NO. 95 -227 Member Debra Hilstrom introduced the following resolution and moved its adoption: RESOLUTION ADOPTING THE 1996 RECYCLING RATES The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. The Public Services Coordinator recommended a rate increase of 2.6 percent on all fees associated with water and sanitary sewer hookup for 1996 with the increase being tied to the Consumer Price Index (CPI). RESOLUTION NO. 95 -22$ Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION ADOPTING THE 1996 WATER AND SANITARY SEWER HOOKUP RATES FOR 1996 The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom and passed unanimously. ITEMS REMOVED FROM THE CONSENT AGENDA RESOLUTION ESTABLISHING PROCEDURES FOR DETERMINING WHETHER ABSENCES FROM COUNCIL MEETINGS ARE EXCUSED Councilmember Hilstrom questioned approval of absences as excused or unexcused as reflected in Council meeting minutes. The City Attorney addressed issues from a legal standpoint regarding establishing an attendance as excused or unexcused. A motion by Councilmember Carmody and seconded by Mayor Kragness to note Councilmember Kalligher's absence as unexcused from the October 10, 1995, meeting passed as follows: Councilmember Carmody (yes); Councilmember Hilstrom (no); Mayor Kragness (yes). A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to note Councilmember Mann's absence as excused from the October 10, 1995, meeting passed unanimously. RESOLUTION NO. 95 -229 Member Debra Hilstrom introduced the following resolution and moved its adoption: 1 -6- 10/ 0/95 t RESOLUTION ESTABLISHING PROCEDURES FOR DETERMINING WHETHER ABSENCES FROM COUNCIL MEETINGS ARE EXCUSED The motion for the adoption of the foregoing resolution was duly seconded by member Kathleen Carmody and passed unanimously. INVESTIGATION OF COUNCILMEMBER BARB KALLIGHER'S ABSENCES FROM COUNCIL MEETINGS Councilmember Carmody indicated it had been brought to her attention that possibly Councilmember Kalligher may be in violation of residency requirements as a Councilmember for Brooklyn Center and requested investigation accordingly. Mayor Kragness asked the City Attorney how Council should proceed. The City Attorney said that the intent and physical residence play a part in question of the law versus question of fact and that evidence would need to be presented to Council in order to conclude Councilmember Kalligher's legal residence. He suggested means Council might consider in such an investigation. Mayor Kragness requested the Interim City Manager explore ways to establish Councilmember Kalligher's legal residence as well as her desire to continue as a Councilmember. Mayor Kragness indicated she would try to personally contact Councilmember Kalligher. APPROVAL OF CONTRACT WITH FRANK MADDEN & ASSOCIATES FOR MANAGEMENT UNION CONTRACT NEGOTIATIONS Councilmember Carmody publicly indicated her reservation of the contract, but would abide by the majority decision of the Council. She stated the Interim City Manager would be the primary negotiator with the bargaining unit with consultation services being utilized from Frank Madden & Associates for the management union contract negotiations. A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to approve the contract with Frank Madden & Associates for management union contract negotiations passed unanimously. ADJOURNMENT A motion by Councilmember Carmody and seconded by Councilmember Hilstrom to adjourn the meeting at 7:47 p.m. passed unanimously. Deputy City Clerk Mayor Recorded and transcribed by: Connie Beckman TimeSaver Off Site Secretarial 10/10/95 - 7 - Council Meeting Date 10123/95 City of Brooklyn Center Ageo& Item Number Request For Council Consideration • Item Description: PROCLAMATION DECLARING OCTOBER 28, 1995 AS MAKE A DIFFERENCE DAY Department Approval: Q1ttX A ) Patti Page, Interim Aiministrative Assistant Manager's Review/Recommendation: i f No comments to supplement this report Comments below /attached Recommended City Council Action: Approve attached proclamation Summary Explanation: (supporting documentation attached ) • 6 PROCLAMATION DECLARING OCTOBER 28. 1995, AS MAKE A DIFFERENCE DAY WHEREAS, the foundation of a humane and just society is the people's willingness to work together for the common good; and WHEREAS, our country's volunteer force of 89.2 million people is a great treasure; and WHEREAS, self - sacrificing individuals mobilized to help others can stem the tide of poverty, hunger, homelessness, spouse and child abuse, and other problems that afflict society; and WHEREAS, the giving of oneself in service to another empowers the giver and the recipient; and WHEREAS, it is the duty of all our citizens to search out opportunities to make a difference in the lives of those around them and dedicate time and resources to the betterment of their community. NOW, THEREFORE, I, AS MAYOR OF THE CITY OF BROOKLYN CENTER, State of Minnesota, do hereby proclaim October 28, 1995, as MAKE A DIFFERENCE DAY in Brooklyn Center and urge my fellow citizens to observe this day by joining with friends, fellow employees and relatives, with religious, school, and civic groups to engage in projects benefitting their community. Date Mayor Attest: Deputy Clerk Council Meeting Daze 10/2 3 City of Brooklyn Center Agenda Item Number 40 Request For Council Consideration Item Description: Resolution Regarding the Dissolution of the Earle Brown Neighborhood Housing Advisory Committee Department Approval: 1� Tom l4ublitz, Community Development Specialist Manager's Review /Recommendation: No comments to supplement this report Comments below /attached Recommended City Council Action: Staff recommends approval of Resolution Regarding the Dissolution of the Earle Brown Neighborhood Housing Advisory Committee. • summary Explanation: (supporting documentation attached Yes ) At its July 17, 1995 work session (excerpt of minutes attached), the City Council discussed the issue of neighborhood organizations and concluded the most effective model for neighborhood groups was an organization independent from Council designation and oversight. An example of such an organization cited at the meeting was the Riverwood Neighborhood Organization. Also, at that meeting, the City Council concluded that the Earle Brown Neighborhood Housing Advisory Committee should be dissolved as an official Council- appointed committee. The resolution before the City Council this evening would formally disband the Earle Brown Committee. A brief history of the Earle Brown Neighborhood Housing Advisory Committee follows: 1. The creation of the Earle Brown Neighborhood Housing Advisory Committee grew out of recommendations contained in the city's Housing Implementation Plan adopted in 1990. 2. In response to the recommendations in the Housing Implementation Plan, an ad hoc committee called the "Southeast Neighborhood Advisory Committee" was formed from members of the city's Housing Commission and Southeast Neighborhood Group. The Southeast Neighborhood Group was a long - standing group, initially established in the mid - 1960s to serve in an advisory capacity to the Planning Commission in the development of the Comprehensive Plan. The neighborhood groups were continued after the completion • of the Comprehensive Plan to serve as advisory bodies to the Planning Commission on neighborhood issues such as rezonings, new developments, etc. It should be noted that the resolution dissolving the Earle Brown Committee would not affect the Southeast Neighborhood Group and that they would continue to serve in an advisory capacity to the Planning Commission. Request For Council Consideration Page 2 3. The Southeast Neighborhood Advisory Committee recommended the creation of a Council- appointed committee and approved an initial "action agenda" for this group. • 4 The Brooklyn Center Housing Commission accepted the Southeast Neighborhood Advisory Committee recommendations and approved Housing Commission Resolution No. 91 -1 (attached), which included the "action agenda". 5. The Brooklyn Center City Council then passed Resolution No. 91 -24 (attached), and the Earle Brown Neighborhood Housing Advisory Committee was created. The dissolution of the Earle Brown Neighborhood Housing Advisory Committee was discussed at the September 28 Earle Brown Neighborhood Housing Advisory Committee meeting. Although there was not a quorum present at this meeting, the members present did discuss the possibility of continuing the committee in some form; perhaps working with the District 286 Community Education Department for some projects. Staff also discussed the dissolution of the Earle Brown Neighborhood Housing Advisory Committee with the Housing Commission at its October 17, 1995 meeting. One additional item that was discussed with the Earle Brown Neighborhood Housing Advisory Committee was the possibility of producing one final "farewell" newsletter to the Earle Brown neighborhood, essentially indicating that the committee would no longer be active as an official city committee and also to encourage neighborhood residents to form independent organizations to address e neighborhood issues of interest to them. • The Interim City Manager commented there is an indirect benefit of a marked squad car driving on City streets. For example, speeders might slow down, not knowing it is a code enforcement officer rather than a police officer. Councilmember Hilstrom reiterated it is important the code enforcement officer role be defined and the equipment be available. Councilmember Carmody noted the Police Department would like to see the code officers hired to do regular police work. Councilmember Hilstrom described two situations in which proper resources were not available for police department personnel. There was a general discussion regarding the use of code enforcement officers by the Police Department to dispatch, etc. Councilmember Carmody stated that is part of an overall problem in the Police Department. Councilmember Hilstrom repeated goals and priorities for code officers need to be set and information needs to be available before the budget is considered. The Director of Community Development suggested Staff should report back to the Council on how to resolve the issue using the resources already available or that it cannot be done. There was a consensus by the Council to have Staff report back. The Communitv Development Specialist asked for direction as well. Councilmember Mann stated a model point of sale ordinance should be drafted and referred to the Housing Commission. NEIGHBORHOOD GROUPS\NEIGHBORHOOD REVITALIZATION The Director of Community Development asked what role if any the Council would like the City to have assisting neighborhood groups organize. Councilmember Mann noted the Riverwood group is a model example. She asked what could be done to activate nei She noted usually groups form in response to an issue. Mayor Kragness left the meeting at 8:10 p.m. There was further discussion regarding forming neighborhood groups. Mayor Kragness returned to the meeting at 8:12 p.m. Councilmember Carmody commented residents do not know who to call for information. 7/17/95 - 5 - The Director of Community Development stated the ideal situation is when neighborhood groups organize on their own. It generally doesn't work for the City to set one up. • Councilmember Hilstrom questioned whether or not the City should take a role in bringing about neighborhood groups. She added, however, the City Hall could be a meeting place and Staff could be a resource, but the City itself should not take the role of organizing the groups. Mayor Kragness noted the Riverwood group has offered to help other groups get started and that offer should be made known to the public. Councilmember Hilstrom suggested a letter be distributed through the Crime Watch groups. If residents are not interested in a neighborhood organization, one cannot be forced. Mayor Kragness suggested an article be published in the City newsletter or the Sun Post Councilmember Carmody repeated that residents need to know who to contact at City Hall. Tom Kouri of the Riverwood group, stated residents need to take ownership of the group. However, the City could help by printing a group's newsletter on a temporary basis. Councilmember Mann disagreed because a group would then come to expect that service. If a group is truly driven, it will find its own resources. There is a question of how far the City should go in facilitating. The Director of Community Development commented the Riverwood group could make its offer to help other groups in its own newsletter and then the City newsletter could include the Riverwood newsletter. There was general agreement on the suggestion. Mayor Kragness outlined the points of such an article and urged Mr. Kouri to write it. He agreed. Councilmember Carmody mentioned the City could supply groups with a booklet which describes how to organize a neighborhood group. The Community Development Specialist asked the Council the direction it would like to see the Earle Brown group go. Councilmember Mann noted they should follow the Riverwood example. After one meeting, the group should proceed on its own. The Community Development Specialist suggested that perhaps the group was set up with too much staff's involvement from the outset. The Director of Community Development commented it is not possible for Staff to do as much for all the neighborhoods as it requires too much Staff time. 7/17/9 - 6 - Commissioner Erickson introduced the following resolution and moved its adoption: HOUSING COMMISSION RESOLUTION NO. 91 -1 RESOLUTION ACCEPTING RECOMMENDATIONS OF THE SOUTHEAST NEIGHBORHOOD ADVISORY COMMITTEE FOR ADOPTION OF A SOUTHEAST NEIGHBORHOOD ACTION AGENDA AND CREATION OF THE EARLE BROWN NEIGHBORHOOD HOUSING ADVISORY COMMITTEE WHEREAS, the Brooklyn Center City Council has adopted Resolution No. 90 -152 entitled Resolution Accepting Recommendation of the Brooklyn Center Housing Commission and Adopting the Brooklyn Center Housing Implementation Plan; and WHEREAS, the Housing Implementation Plan recommends working with residents in the southeast neighborhood to develop a neighborhood revitalization strategy; and WHEREAS, the Southeast Neighborhood Advisory Committee was appointed as a temporary ad hoc committee of the Brooklyn Center Housing Commission to solicit neighborhood input for development of a southeast neighborhood revitalization strategy and to assist in creation of an ongoing residents' advisory committee in the southeast neighborhood; and WHEREAS, the Southeast Neighborhood Advisory Committee has formulated a Southeast Neighborhood Action Agenda addressing various housing issues in the southeast area; and WHEREAS, the Southeast Neighborhood Advisory Committee recommends creation of a council- appointed committee of between seven and 11 members from the southeast neighborhood to serve as an advisory committee to the Housing Commission to implement the Southeast Neighborhood Action Agenda and to consider other housing issues contained in the City's Housing Implementation Plan; and WHEREAS, the Southeast Neighborhood Advisory Committee recommends the name of the council- appointed committee be called the Earle Brown Neighborhood Housing Advisory Committee in recognition of the importance of the school districts in the overall identity of neighborhoods. NOW, THEREFORE, BE IT RESOLVED by the Brooklyn Center Housing Commission as follows: 1. The Southeast Neighborhood Action Agenda attached to this resolution is hereby accepted and forwarded to the Brooklyn Center City Council with a recommendation from the Housing Commission that it be adopted. HOUSING COMMISSION RESOLUTION NO. 91 -1 2. The recommendation for establishment of a housing advisory committee to be called the Earle Brown Neighborhood Housing Advisory Committee is hereby accepted and forwarded to the Brooklyn Center City Council with a recommendation from the Brooklyn Center Housing Commission for adoption of this recommendation. 3. The Brooklyn Center Housing Commission also recommends that in establishment of any future housing advisory committees for other Brooklyn Center neighborhoods consideration should be given in the naming of the committee to the school district and /or specific schools pertinent to the particular neighborhood. CHAIRMAN l DATE The motion for the do l on of the foregoing resolution was duly seconded by Commissioner PERKINS and upon vote being taken thereon, the following voted in favor thereof: COMMISSIONERS JENSEN, FRANTUM, NELSON, ERICKSON, TORRES, PERKINS, KALLIGHER AND EOLOFF. and the following voted against the same: NONE whereupon said resolution was declared duly passed and adopted. SOUTHEAST NEIGHBORHOOD ACTION AGENDA • THE PROBL EM A. Homes needing maintenance. B. Homes that should be removed. C. Homes /premises in code violations. D. Rental properties. E. Other. POSSIBLE SOLUTIONS A. Encourage homes needing maintenance be brought up to code. B. Identify homes that should be removed. C. Enforce codes and ordinances where violations are found. D. Emphasize the City's rental licensing ordinance to bring absentee landlords into the process of keeping their properties up to code, general upkeep, etc. E. Other. IMPLEMENTATION TOOLS A. CODE ENFORCEMENT AND MAINTENANCE 1. Make it known publicly that the City intends to enforce the codes and ordinances. Start the process of working with home owners early on with the goal of gaining voluntary compliance within a specified time period. 2. The City should increase code enforcement efforts in the area of housing maintenance and related items, such as junked vehicles, outside storage, etc. Housing maintenance and related codes should be enforced as aggressively as possible. Code enforcement should also include commercial areas. 3. A major effort should be made to gain support of the neighborhood with regard to code enforcement. 4. New ordinances should be created if it is found they are necessary to accomplish neighborhood maintenance goals. 5. Develop "plain English" version of City's housing maintenance code. 6. Initiate code enforcement "sweeps" of entire southeast area. A "sweep" is a term used to describe a comprehensive block -by -block enforcement effort aimed at covering an entire neighborhood. Neighborhood support for this type of enforcement effort is a key element for • success. 7. Meet with the absentee landlords, either individually or together, to advise them of the intentions of the City regarding rental properties. 8. Work with City inspection department and vocational schools to develop a "primer" for home maintenance basics. 9. Sponsor neighborhood workshops on basic home maintenance. 10. Require as many home improvement grant recipients as is reasonably possible to attend basic home maintenance workshop. 11. Organize volunteer groups to perform painting and clean- up projects in the southeast neighborhood. B. FINANCE 1. Provide information on home rehab loans and grants that are available, including Home Equity Loans. 2. Provision of direct financial assistance from the City through the Economic Development Authority (EDA). • Financial assistance to be provided to home buyers in the form of down - payment assistance or mortgage interest rate reduction. Target groups would be renters desiring to purchase a single - family home, including tenants presently occupying single- family rental homes. Minnesota Housing Finance Agency (MHFA) programs which target specific neighborhoods should also be considered as a source of financing. 3. Provide detailed information on a wide variety of mortgage financing and home improvement financing, both public and private. Information would include a description of the type of financing, program contacts (names, phone numbers, etc.), qualifying information etc. 4. Provide buyer counseling services for persons desiring to qualify and purchase single- family homes in the city. 5. Sponsor neighborhood workshops on basic mortgage and home improvement loan financing. C. NEIGHBORHOOD RENEWAL 1. Continue "spot renewal" program in which the City, through the EDA, purchases single- family properties for demolition and construction of new single-family homes. • 2. Provide funding for the removal of two to three homes annually. D. COMMUNICATIONS AND PUBLIC RELATIONS 1. Commence an ongoing public relations program to advise all concerned residents of the area of the problems, proposed solutions and plan implementations /remedies, etc. 2. Explore the use of seniors in the southeast area to assist other seniors with housing - related items, such as home improvement grants and housing maintenance resources. 3. Create a newsletter focusing on housing- related issues and information in the southeast neighborhood. The newsletter should include items on code enforcement and housing maintenance and should emphasize positive things. that are going on in the southeast area. E. ORGANIZATIONAL ISSUES 1. Use neighborhood watch groups as initial contact groups for feedback on southeast neighborhood housing initiatives and programs. • 2. Form advisory group of professionals (i.e. bankers, social service providers, home construction experts, etc.) to serve as consultants to the southeast neighborhood committee. 3. Develop a joint purchasing group in the southeast neighborhood. The intent would be to provide lower cost housing- related goods and services, such as roof repair, painting, snow removal, landscaping. etc. F. ARCHITECTURAL /DESIGN SERVICES 1. Consider provision of design services to neighborhood residents interested in property improvements. 2. Consider development of prototype home designs that could be used for new construction or rehabilitation. • Member Jerry Pedlar introduced the following resolution and moved its adoption: RESOLUTION NO. 91 - 24 j RESOLUTION ACCEPTING THE RECOMMENDATIONS OF THE BROOKLYN CENTER HOUSING COMMISSION CONTAINED IN HOUSING Ij COMMISSION RESOLUTION NO. 91 -1 WHEREAS, the Brooklyn Center Housing Commission has adopted Resolution No. 91 -1 which contains specific .recommendations to the City Council for the implementation of the +' elements of the Housing Implementation Plan for the southeast neighborhood. 1� I� NOW, THEREFORE, BE IT RESOLVED by the City Council of �! the City of Brooklyn Center that the recommendations of the Brooklyn Center Housing Commission contained in Housing Commission Resolution No. 91 -1 are hereby adopted. January 14, 1991 Date Mayor 't i i ATTEST: P c� t_ L � VIYA__ A ). p j Deputy Clerk � i The motion for the adoption of the foregoing resolution was duly seconded by Commissioner Celia Scott and upon vote being taken thereon, the following voted in favor thereof: Todd Paulson, Celia Scott, Jerry Pedlar, and Dave Rosene; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted. I 1 ij RESOLUTION NO. 91 -24 Member Jerry Pedlar introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING THE RECOMMENDATIONS OF THE BROOKLYN CENTER HOUSING COMMISSION CONTAINED IN HOUSING COMMISSION RESOLUTION NO. 91 -1 The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously. Councilmember Scott moved the appointment of an ongoing advisory committee called the Earle Brown Neighborhood Housing Advisory Committee to implement the items contained in the Action Agenda and consider any additional housing issues from the Housing Implementation Plan which are pertinent to the southeast neighborhood, with the committee to be made up of those members recommended by staff. The motion was seconded by Councilmember Rosene and passed unanimously. ADJOURNMENT There was a motion by Councilmember Scott and seconded by Councilmember Pedlar to adjourn the meeting. The motion passed unanimously. The Brooklyn Center City Council adjourned at 10:35 p.m. Deputy City Clerk Mayor Recorded and transcribed by: Ann J. Odden Northern Counties Secretarial Service • 1/14/91 - 16 - Member introduced the following resolution and • moved its adoption: RESOLUTION NO. RESOLUTION REGARDING THE DISSOLUTION OF THE EARLE BROWN NEIGHBORHOOD HOUSING ADVISORY COMMITTEE WHEREAS, the Earle Brown Neighborhood Housing Advisory Committee was created as a Council- appointed committee to address housing and neighborhood issues in the city's southeast neighborhood and to serve in an advisory capacity to the Brooklyn Center Housing Commission and City Council; and WHEREAS, Council Resolution No. 91 -24 authorized creation of the Earle Brown Neighborhood Housing Advisory Committee by adopting the Housing Commission recommendations contained in Housing Commission Resolution No. 91 -1; and WHEREAS, at its July 17, 1995 work session, the Brooklyn Center City Council discussed the issue of neighborhood groups with regard to various models for their organization and structure; and WHEREAS, after considering various models for neighborhood groups, the City Council concluded the most effective model for neighborhood organizations is an organization S which is fully independent from official municipal involvement or oversight. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center as follows: 1. The City Council recognizes and appreciates the efforts of the Earle Brown Neighborhood Housing Advisory Committee members over the past several years, including the creation of a neighborhood newsletter and annual Paint- A -Thon projects. 2. While recognizing the accomplishments of the Earle Brown Neighborhood Housing Advisory Committee, the City Council also believes an organization independent from City Council oversight will be more effective in addressing neighborhood issues and hereby disbands the Earle Brown Neighborhood Housing Advisory Committee as an official Council- appointed committee. 3. Th e City Council also encourages the members of the Earle Brown Neighborhood Housing Advisory to continue their work and organization on an independent basis. • Date Mayor RESOLUTION NO. ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • Council Mecting Date 10/23/95 City of Brooklyn Center Agenda Item Number Description: Item Descri P Request For Council Consideration • RESOLUTION APPROVING CHANGE ORDER #2, ACCEPTING WORK PERFORMED AND APPROVING FINAL PAYMENT, IMPROVEMENT PROJECT NO. 1994 -19, CONTRACT 1994 -J, SHINGLE CREEK PARKWAY MILL AND OVERLAY Department Approval: Diane Spector, Director o blic Work Manager's Review /Recommendation: No comments to supplement this report Comments below /attached Recommended City Council Action: A resolution approving Change Order #2, accepting work performed, and authorizing final payment to Northwest Asphalt is attached for consideration. Summary Explanation: su orting documentation attached Yes ( P b ) P Contract 1994 -J has been completed by Northwest Asphalt. The City Council accepted their bid per Resolution No. 94 -175 and a contract was subsequently executed. The actual final value of their work, $398,739.20, is $8,533.04 less than the executed contract, approved Change Order No. 1 and Supplemental Agreement No. 1. The City Council, by Resolution No. 95 -90 approved Change Order No. 1 and Supplemental Agreement No. 1. Change Order #2 is reflective of items inadvertently left off of Change Order #1. An example of which would be that concrete curb removals were included in Change Order #1, but replacement of the curbing was not. These items are eligible for funding by regular state aid. • 601 • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING CHANGE ORDER #2, ACCEPTING WORK PERFORMED AND APPROVING FINAL PAYMENT, IMPROVEMENT PROJECT NO. 1994 -19, CONTRACT 1994 -J, SHINGLE CREEK PARKWAY MILL AND OVERLAY WHEREAS, pursuant to written contract signed with the City of Brooklyn Center, Minnesota, Northwest Asphalt has satisfactorily completed the following improvement in accordance with said contract: Improvement Project No. 1994 -19, Contract 1994 -J, Shingle Creek Parkway Mill and Overlay NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: • 1. Change Order #2 is hereby approved. 2. The work completed under said contract is accepted and approved according to the following schedule: As Amended Per As Amended Supp. Agreement #1 Est. Project Costs Per Low Bid Change Order #1& #2 As Final Contract $257,037.75 $257,037.75 $292,040.89 Contingency 25. 703.25 (10 %) 19,963.40 (5 %) - - - Subtotal $282,741.00 $277,001.15 $292,040.89 Supplemental Agree. #1 69,859.86 69,859.86 Change Order #1 36,545.50 36,545.50 Change Order #2 35.824.89 35.824.89 Subtotal Construction $419,231.14 434,271.14 Engineering 28,274.00 28,274.00 19,990.76 Admin /Legal 8.482.23 12.579.94 13.028.13 Total Est. Project Cost $319,497.23 $460,085.08 $467,290.03 • • RESOLUTION NO. As Amended Per As Amended Supp. Agreement #1 Est. Project Revenues Per Low Bid Change Order #1 &2 As Final Special Assessments $188,550.00 $188,550.00 $166,137.14 ( MCTO Contribution) 16,000.00 Regular Municipal State Aid Fund 1496 253,240.00 372,979.39 386,302.23 Local Municipal State Aid Fund 2911 (158,963.00) (138,114.31) (137,819.34) Water Utility 2,740.00 2,740.00 2,740.00 Sanitary Sewer Utility 4,410.00 4,410.00 4,410.00 Storm Drainage Utility 29.520.00 29.520.00 29.520.00 Total Estimated Project Revenue $319,497.00 $460,085.08 $467,290.03 3. The actual value of the work performed is $8,533.04 more than the original • contract plus approved Change Order No. 1 & 2 and Supplemental A No. 1. 4. It is hereby directed that final payment be made on said contract, taking the Contractor's receipt in full. The total amount to be paid for said improvement under said contract shall be $398,739.20. Date Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • Council Meeting Date 10/23/95 City of f Brooklyn Center Agenda Item Number � E Request For Council Consideration Item Description: RESOLUTION ACCEPTING WORK PERFORMED AND APPROVING FINAL PAYMENT, IMPROVEMENT PROJECT NO. 1994 -26, CONTRACT 1994 -0, MODULAR PLAYGROUND EQUIPMENT REPLACEMENT AT LIONS, ORCHARD LANE AND FIREHOUSE PARKS Department Approval: Diane Spector, Directo f Public Works Manager's Review /Recommendation: No comments to supplement this report Comments below /attached Recommended City Council Action: A resolution accepting o p g w rk performed and authorizing final payment to E. F. Andersen, Inc. Is attached for consideration. • summary Explanation: (supporting documentation attached ) Contract 1994 -0 has been completed by E. F. Andersen, Inc. The City Council accepted their bid per Resolution No. 94 -182 and a contract was subsequently executed. The actual final value of their work, $115,000.00 is $1,800.00 less than the executed contract due to assessment of liquidated damages for non - compliance of the specified completion date. • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING WORK PERFORMED AND APPROVING FINAL PAYMENT, IMPROVEMENT PROJECT NO. 1994 -26, CONTRACT 1994 -0, MODULAR PLAYGROUND EQUIPMENT REPLACEMENT AT LIONS, ORCHARD LANE AND FIREHOUSE PARKS WHEREAS, pursuant to written contract signed with the City of Brooklyn Center, Minnesota E. F. Andersen Inc. has satisfactorily completed the following improvement in accordance with said contract: Improvement Project No. 1994 -26, Contract 1994 -0 Modular Playground Equipment Replacement at Lions, Orchard Lane and Firehouse Parks NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. The work completed under said contract is accepted and approved according to the following schedule: As Established As Final Contract $115,000.00 $115,000.00 Liquidated Damages $ $ (1,800.00) Contingency 11.500.00 Subtotal Construction $126,500.00 $113,200.00 Staff Engineering 12,650.00 7,696.50 Admin. & Legal (3%) 3.795.00 3,396.00 Total Project Cost $142,945.00 $124,292.50 2. The actual value of the work performed is $1,800.00 less than the original contract. RESOLUTION NO. • 3. It is hereby directed that final payment be made on said contract, taking the Contractor's receipt in full. The total amount to be paid for said improvement under said contract shall be $113,200.00. 4. Costs for Improvement Project No. 1994 -26 shall be funded by the Capital Improvements Fund. Date Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Council Meeting Date 10/23/95 // 3 City of Brooklyn Center Agenda Item Number (O lc:5 Request For Council Consideration Item Description: RESOLUTION ACCEPTING WORK PERFORMED AND APPROVING FINAL PAYMENT, IMPROVEMENT PROJECT NO. 1994 -33, CONTRACT 1994 -P, MISCELLANEOUS REMOVALS, EXCAVATION AND CONCRETE CURBING Department Approval: CL VA Diane Spector, Director ot'i�ublic Works Manager's Review /Recommendation:? No comments to supplement this report Comments below /attached Recommended City Council Action: A resolution accepting work performed and authorizing final payment to Bituminous Consulting & Contracting is attached for consideration. • Summary Explanation: (supporting documentation attached ) Contract 1994 -P has been completed by Bituminous Consulting & Contracting. The City Council accepted their bid per Resolution No. 95 -87 and a contract was subsequently executed. The actual final value of their work, $38,828.36 is $885.04 less than the executed contract. � Member introduced the following resolution and • moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING WORK PERFORMED AND APPROVING FINAL PAYMENT, IMPROVEMENT PROJECT NO. 1994 -33, CONTRACT 1994 -P, MISCELLANEOUS REMOVALS, EXCAVATION AND CONCRETE CURBING WHEREAS, pursuant to written contract signed with the City of Brooklyn Center, Minnesota, Bituminous Consulting & Contracting has satisfactorily completed the following improvement in accordance with said contract: Improvement Project No. 1994 -33, Contract 1994 -P Miscellaneous Removals, Excavation and Concrete Curbing NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. The work completed under said contract is accepted and approved according to the following schedule: As Established Final Contract $39,713.40 $38,828.36 Contingency 3.971.30 - -- Subtotal Construction 43,684.70 38,828.36 Staff Engineering (10 %) 4,368.47 4,354.17 Admin. & Legal (3 %) 1,310.5 1,164.85 Total Est. Project $49,363.71 $44,347.38 2. The actual value of the work erformed is 885.04 less than the original P $ contract. 3. It is hereby directed that final payment be made on said contract, taking the Contractor's receipt in full. The total amount to be paid for said improvement under said contract shall be $38,828.36. RESOLUTION NO. 4. All costs for Improvement Project No. 1994 -33 shall be finanaced by the Capital Projects Fund. Date Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • Council Mcaing Date 10/23/95 3 City of Brooklyn Center Agw& Item 14-1 - Request For Council Consideration • Item Description: Licenses Department Approval: pnttt� gaa. Patti Page, Interim A ministrative Assistant Manager's Review /Recommendation: J J No comments to supplement this report Comments below /attached Recommended City Council Action: Approve attached list of licenses. Summary Explanation: (supporting documentation attached _a • MECHANICAL SYSTEMS Ace Mechanical 5217 190th Lane Green Mechanical 8811 E. Research Ctr. Rd. K & K Heating & Plumbing 6000 Lone Oak Road Building Official RENTAL DWELLING Initial: Vernon Hughes 5240 Drew Ave. N. Lori Dunn 5650 Humboldt Ave. N. Morning Sun Investments 1525 Humboldt Place Morning Sun Investments 1531 Humboldt Place Renewal: James Lupient Basswood Apartments Cheryl Melich 1200 67th Ave. N. George A. Lucht 5105 Brooklyn Blvd. Byron & Nancy Mach 4807 -12 Twin Lake Ave. N. Director of Commun • Development Council Meeting Date 10 -23 -95 City of Brooklyn Center Agenda Item Number Request For Council Consideration • Item Description: Resolution acknowledging and congratulating Wayne Haupt as the City of Brooklyn Center Employee of the Quarter, Third Quarter 1995 and congratulating all Third Quarter 1995 nominees. Department Approval: Terri Swanson, communications coordinator Manager's Review /Recommendation: No comments to supplement this report Comments below /attached Recommended City Council Action: Pass a resolution acknowledging and congratulating Wayne Haupt on being selected City of Brooklyn Center Employee of the Quarter, Third Quarter 1995 and congratulating all Third Quarter 1995 nominees. • summary Explanation: su ortin documentation attached X ( PP g � On April 24, 1995 the city council approved a request by the Employee Action committee to implement an Employee of the Quarter and Employee of the Year program. On October 2, 1995, Wayne Haupt a custodian in the maintenance division was selected Employee of the Quarter by a subcommittee of Employee Action Committee members. For his efforts, Wayne will receive a rotating plaque for his work area, a copy of a resolution, a photo plaque with his name to hang in city hall for the quarter, and recognition in city and community publications. Wayne is also a candidate for Employee of the Year. Other candidates for the Third Quarter 1995 Employee of the Quarter were: Janine Atchison, Becky Crass, Stasia Filipiak, Sherry Miller, Bill Vetter and Dave Peterson. All candidates should be congratulated for their hard work and efforts during the quarter. • Member introduced the following resolution and • moved its adoption: RESOLUTION NO. RESOLUTION ACKNOWLEDGING AND CONGRATULATING WAYNE HAUPT AS THE CITY OF BROOKLYN CENTER EMPLOYEE OF THE QUARTER, THIRD QUARTER 1995, AND CONGRATULATING ALL THIRD QUARTER NOMINEES WHEREAS, Wayne Haupt was selected Employee of the Quarter, Second Quarter 1995 by the Employee Action Committee; WHEREAS, Janine Atchison, Stasia Filipiak, Becky Crass, Sherry Miller, Bill Vetter and Dave Peteson were also nominated for Employee of the Quarter, Third Quarter 1995; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that Wayne Haupt, Janine Atchison, Stasia Filipiak, Becky Crass, Sherry Miller, Bill Vetter and Dave Peterson be acknowledged and congratulated for their hard work and efforts during the quarter. Date Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Employee of the Quarter Nomination Form i Today's date September 29, 1995 Quarter nominated for* 3rd Quarter Nominee's Name Wayne Haupt Department Maintenance CRITERIA An employee must be nominated due to work performance activities above and beyond normal work duties and assignments during the quarter for which the employee was nominated. Other criteria include enthusiasm, cooperation at resolving problems, innovations in suggesting new direction, maintenance of a positive rapport with all employees which results in getting the job done, and promotion of constructive interaction between departments. All full -time and part -time employees and volunteer fire fighters are eligible for this award. PLEASE PRINT OF TYPE ALL INFORMATION In 25 words or more, explain why you believe this employee is the most deserving candidate for this award. Attach any additional information that you feel would be helpful in assisting the Employee Recognition Committee make its selection. • Wayne Haupt has demonstrated a team spirit and dedication to get the job done the past 3 months. During our September annual pool shutdown at the Community Center, Wayne took on the challenges that come with scheduling and supervision of the pool shutdown staff. Wayne encouraged stay' and volunteers to work together and keep on schedule. This resulted in a reduction of staff and volunteer overtime. The pool painting, cleaning and other building repairs were completed ahead of schedule due to the organized and efficient manner in which the shutdown was run, making 1995 pool shutdown one of the most successful in recent memory. The maintenance department is presently in the early stages of taking over all custodial cleaning duties presently being cleaned by outside contractors at the Civic Center and City Garage. Wayne has accepted the challenges of training in 5 new full time custodians to replace outside contractors. Name of person making nomination (please print) Michael Schlosser - Maintenance Supervisor Deadline: Return this form in a sealed envelope to Terri Swanson in administration by the last day of the quarter for which the person is nominated.* • *1st quarter - Jan-March 2nd quarter - April - June Employee of the Quarter Nomination - Page 2 Wayne also has been assisting the Maintenance Supervisor in administrating a new and complex cleaning schedule. This new schedule entails 5 newly hired custodians working in 4 departments (City Hall, Police Department, Community Center and the City Garage), with split shifts, 7 days a week. Wayne was originally hired as apart time custodian for the Communiry Center's third shift in September 1993. Due to 2 full time employees finding other work, Wayne transferred to full time on April 6, 1995. The past 3 months have been a hectic 3 months for all of us in the Maintenance Department, and during this time Wayne has demonstrated work performance well beyond his normal work duties. • Council Meeting Date 10/23/95 31 City of Brooklyn Center Agenda Item Numbe Request For Council Consideration ® Item Description: RESOLUTION DECLARING SURPLUS PROPERTY AND AUTHORIZING THE DEVELOPMENT OF A REQUEST FOR PROPOSAL FOR DISPOSITION OF SURPLUS CITY HALL OFFICE FURNITURE Department Approval: Jim Glasoe, Pub is Se es Coordinator / f . Manager's Review ` e o endation: No comments to supplement this report Comments below /attached Recommended City Council Action: • Approve the resolution declaring surplus property and authorizing a request for proposal for its disposition. Summary Explanation: (supporting documentation attached ) The City Council on November 28, 1994 authorized the purchase of ergonomic workstations as a part of an interim city hall remodeling plan. These workstations have been installed and the replaced office furnishings brought to a temporary storage facility at Northbrook Plaza. A list of these items is as follows: Desks 39 Credenzas 7 File Cabinets 11 Tables 30 Drafting Tables 3 Office Panels 10 Computer Tables 8 Computer Stands 12 Printer Stands 3 Misc. Small office supplies All city departments have been notified of the excess equipment and have had the opportunity to claim any of these items for reuse. As these furnishings are no longer needed, staff is asking that they be declared surplus property. Furthermore, staff is seeking authorization to develop a Request for Proposal for their final disposition. • Normally, surplus property is sold at the city's annual auction. However, since all of these items are office related, it is possible the city could generate a higher sales price by soliciting proposals from used office furniture brokers to purchase the surplus items as a group. Fb Member introduced the following resolution and moved its • adoption: RESOLUTION NO, RESOLUTION DECLARING SURPLUS PROPERTY AND AUTHORIZING THE DEVELOPMENT OF A REQUEST FOR PROPOSAL FOR DISPOSITION OF SURPLUS CITY HALL OFFI FURN WHEREAS, The City Council on November 28, 1994 authorized the purchase of ergonomic workstations as a part of an interim city hall remodeling plan; and WHEREAS, office furniture replaced by these workstations is no longer needed; and WHEREAS, it is possible the city could generate a higher sales price by soliciting proposals from used office furniture brokers. NOW THEREFORE, BE IT RESOLVED by the City ouncil of the City of Brooklyn Y Y n Y Center, Minnesota that: excess office equipment replaced as a part of the interim city hall remodeling is hereby declared surplus property and that development of a request for proposal is authorized for its disposition. • Date Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. i Council Meeting Daze 10123/95 3 City of Brooklyn Center Agenda Item Numbe Request For Council Consideration • Item Description: Resolution Expressing Appreciation for the Efforts of Metropolitan Councilmember Bill Schreiber Department Approval: Diane Spector, Director df- Public Services �1 Manager's Review /Recommendation: d f No comments to supplement this report Comments below /attached Recommended City Council Action: Consider a resolution expressing appreciation for the efforts of Metropolitan Councilmember Bill Schreiber relating to the MCTO's share of the cost of the Shingle Creek Mill and Overlay project. • Summary Explanation: (supporting documentation attached Yes ) As the Council is aware, the MCTO appealed the special assessment certified on the property it owns at 6845 Shingle Creek Parkway for the recent Shingle Creek Parkway Mill and Overlay project. The appeal was based on statutory language exempting the MCTO from fees imposed by local governments; an administrative law judge issued a summary judgment in the favor of MCTO in the case, and the City decided not to appeal that judgment, preferring to work with the Legislature to change the statutes. In the meantime, the Interim City Manager and City Attorney have been working with MCTO staff to determine a reasonable compromise. Met Council representative Bill Schreiber has made a considerable effort on the City's behalf to convince his colleagues of the fairness of making a compromise. I am pleased to report that the Metropolitan Council has agreed to pay the city $16,000 in lieu of a special assessment to cover its share of the cost of the improvement project. The attached resolution expresses the City's appreciation for Councilmember Schreiber's efforts on our behalf. • Member introduced the following resolution and is moved its adoption: RESOLUTION NO. RESOLUTION EXPRESSING APPRECIATION FOR THE EFFORTS OF METROPOLITAN COUNCILMEMBER BILL SCHREIBER WHEREAS, the City of Brooklyn Center had exhausted its options relating to a proposed street improvement project special assessment on property owned by the Metropolitan Council Transit Operations at 6845 Shingle Creek Parkway; and WHEREAS, Metropolitan Councilmember Bill Schreiber made a considerable effort on behalf of Brooklyn Center to convince his colleagues to compromise and contribute a sum towards the cost of the Shingle Creek Parkway Mill and Overlay improvement project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that on behalf of the City of Brooklyn Center the Council expresses . its appreciation to Metropolitan Councilmember Bill Schreiber for his efforts in regards to the Shingle Creek Parkway street improvement project, as well as countless other projects, programs, and issue areas of benefit to Brooklyn Center. Date Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: • whereupon said resolution was declared duly passed and adopted. Council Meeting Date 10/23/95 3 City of Brooklyn Center Agenda Item Numbe Request For Council Consideration Item Description: Resolution Expressing Appreciation for the Efforts of Brooklyn Center Employees Taking Part in the National Cities Week Central Garage Open House Department Approval: Diane Spector, Directo Public Services Manager's Review /Recommendation: No comments to supplement this report Comments below /attached Recommended City Council Action: Consider a resolution expressing appreciation for the efforts of the Brooklyn center employees who took part in the National Cities Week Central Garage Open House. • Summary Explanation: (supporting documentation attached Yes ) On Thursday, October 5 the City hosted an open house at the Central Garage facility. The open house was intended to provide the public with the opportunity to visit the newly remodelled Central Garage, and to learn more about Public Works in general. Since the timing for the open house coincided with National Cities Week, we used this as an opportunity to provide information to the public about all the City's operations. We were greatly pleased at the turnout. We estimate 800 -1000 persons attended the event; we were especially pleased that there were so many children. In fact, we ran out of film taking souvenir photos of kids on various equipment after taking 300 photos. This event would not have been possible without the assistance of many City employees. A planning group composed of the following employees deserve special recognition for their organizational efforts: Joyce Gulseth, Jim Glasoe, Jo Sanford, Jenny Whiting, Terri Swanson, Dave Peterson, Bob Cahlander, Mark Hartfiel, John Bentzen, Marc Booth, Dale (Willie) Engstrom, Bob. Okonek The attached list indicates all the employees who worked at the open house, or who were not able to attend but contributed in some other way, such as by preparing exhibits. I'd like to single out all the employees at the Central Garage, who put in an enormous effort to prepare for the event by organizing, cleaning, and in general spiffmg up the garage. The employees also spent considerable effort gathering information regarding each of the pieces of featured equipment, and learning many details about the particular equipment they were stationed at (such as "How big are those tires ?" and "How much does that truck weigh ?" and "How many elephants is that • equal to ? ") Recreation, especially Sharon Schmidt and Arnie Mavis, did their usual fine job of working with the BC Lions to coordinate food, and the Explorer Scouts assisted with traffic control. A few days prior to the event street, park, and public utilities staff took a number of pieces of equipment out to area schools for a "show and tell." As we are coming up on winter, we emphasized safety around snowplows in our presentations. This event was very well received, both by the children and the staff, and we plan to offer it to the schools every year. YC( Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION EXPRESSING APPRECIATION FOR THE EFFORTS OF BROOKLYN CENTER EMPLOYEES TAKING PART IN THE NATIONAL CITIES WEEK CENTRAL GARAGE OPEN HOUSE WHEREAS, to celebrate the completion of the remodelling project at the City's Central Garage facility the City on October 5 hosted an Open House at the Central Garage; and WHEREAS, since the event took place during National Cities Week, employees took this opportunity to provide promotional and educational materials on Public Works and on all City operations; and WHEREAS, many City employees devoted considerable time and effort to making the event an overwhelming success, particularly the employees of the street maintenance, park maintenance, public utilities, and central garage divisions. • NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of ` Brooklyn Center, Minnesota that on behalf of the City of Brooklyn Center the Council expresses its appreciation to the many City employees who contributed to the success of the National Cities Week Central Garage Open House. Date Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: • and the following voted against the same: whereupon said resolution was declared duly passed and adopted. City Employees Who Assisted With the Garage Open House Central Garage Engineering Dennis Anderson Dave Anderson Lyle Anderson Scott Brink Roger Andrews Gary Giving John Bentzen Jim Glasoe Marc Booth Joyce Gulseth Dan Burda Al Hartmann Bob Cahlander Eric Malikowski Doug Christopher Bob Neuenfeldt Scott Crocker Sue Rice Dale Engstrom Diane Spector Larry Hansen John Harlow Recreation Mark Hartfiel Kathy Flesher Pat Hoff Carol Holt Lloyd Knutson Sue Lacrosse Kent Korman Arnie Mavis Mel Larson Sharon Schmidt Darrell Meehan Ole Nelson Buildings &Grounds Jeff Nyland Mike Schlosser Bob Okonek Dave Peterson Finance Randy Robarge Theresa Eichten Eric Roisum Bill Ross Jo Anne Sanford Police Reggie Smart Joel Downer Dan Smith Dave Grass Bill Vetter Kim Heiser Mark Wachowiak Scott Kline Jenny Whiting Darrell Kortan Frank Whitman Earle Brown Heritage Center Community Development Steve Barrett ` Brad Hoffman Judith Bergeland Clay Larson Kay Manning Fire Ron Boman Administration Brad Shogren Ruth Dickson r Nancy Gohman Volunteers from the Brooklyn Patti Page Center Lions Club Terri Swanson Volunteers from the Brooklyn Center Police Explorers Council Meeting Date 10/23/95 3 City of Brooklyn Center Agenda Item Numbe Request For Council Consideration • Item Description: Staff Report Re: Shingle Creek Regional Pond Department Approval: y f btffi Spector, Directo of Public Services Manager's Review /Recommendation: T 64st No comments to supplement this report Comments below /attached Recommended City Council Action: More detailed information will be available at Monday night's meeting, including a specific recommendation. Summary Explanation: (supporting documentation attached Yes ) • The City Council has previously discussed the proposed Shingle Creek Regional Pond project. The background and preliminary work regarding this proposed project has been slowly moving along, waiting for movement at Brookdale Center to kick in the need for the project. We do believe that will happen before the end of the year. This project is proposed to be a cooperative project with the City of Minneapolis, constructed in 1996 -97. Differences in the ways the two cities approach improvement projects, plus the continuing uncertainty with the sale of Brookdale, has been complicating the process. Minneapolis Mayor Sharon Sayles Belton is apparently willing to include some funding in her 1996 Capital Budget for some of the work on the pond site, but needs a commitment from the City of Brooklyn Center that the project is "moving along," both in terms of planning and commitment of funding. At its meeting November 14, 1994 the Council received a progress report on the project which authorized staff to develop with the City of Minneapolis a cooperative agreement regarding project responsibilities, cost sharing, etc. In light of the uncertainties still surrounding Brookdale it is premature to make any commitments regarding specific designs and cost sharing. However, we can "keep the project moving" by taking yet another incremental step and preparing an Environmental Assessment of the proposed improvements. Brooklyn Center committing to a leadership role in that Environmental Assessment, including taking on responsibility for the costs associated with it, would show a commitment to the project which may be sufficient for Mayor Sayles Belton to commit to funding on Minneapolis' side. The actions the Council should consider taking are 1) authorize the development of an RFP for professional services to prepare an Environmental Assessment for the proposed project; and 2) agree to consider a draft cooperative agreement within the next few months which would detail the project and cost sharing involved, and • be ready to make a commitment at that time, at least regarding the financing of the preliminary design. Some part of the preliminary design would need to be developed to complete the Environmental Assessment. At this time we would hope to complete the EA and the permitting process, plus some pond shaping construction work in 1996, with the Brookdale site construction happening in 1997. Staff is currently researching costs and financing sources for the EA and the preliminary design, and will be prepared to present this information Monday night. N _LI g li li a ' i �� a � � �j u � i�'r ' 'NORTHPOR ;PARK NO 10 I COLLECTION AND ON SITE WETLAND I S TE 55 NORTH PORT TREATMENT ' PARK p "3FJOy.BTLr. � t 1 R I NORTHPORT SCHOOL EXPANSION OF Y� NEW �t PONDS FOR MORE i � - � -c " 1 STORM TREATMENT r UPPER SEWER � , � , ' � GOLF TWN I t + -L COURSE LAKE I) � , �, � Z W j WETLAND - 1 I YV 11LANp L <,;I ,l � � �; � ' Y ?;. I I ? •.• :.•••.. YVETLANQS ` I�, 0 0 / 1 NAPPY HOI,OW � � IO ( I ' y W PARK I o Imo, CONSTRUCTION �N OF NEW POND I T T i LEGE ND / � �-` L� PROPOSED SHINGLE CREEK REGIONAL POND • WETLAND FIELD BO UNDARY s,-jE PROJECT COMPONENTS FIGURE NO. FILE NO. BROC 1 9401 GOLF COURS & MPLS WETLANDS DETAIL � DATE ?J! ANNERS BROOKLYN CENTER , MINNESOTA 11/1/93 U • To: Mayor Myrna Kragness Councilmember Barb Kalligher Councilmember Kristen Mann Councilmember Debra Hilstrom From: Councilmember Kathleen Carmody Date: October 18, 1995 Re: Councilmember's Pay Plan I have requested an addition to the agenda on October 23, 1995 at the regular council meeting. I am proposing altering the way in which councilmembers are paid. I would like to keep the salary the same but change it to more of a per diem basis counting only regular meetings. We could split the salary over the total number of meetings during the year. Like all other part -time employees in the city, we would then be paid for only those meetings which we attend. No other city employees that work part time get paid for sick days or vacation days. Please consider this and we will discuss it Monday night. t j N •