HomeMy WebLinkAbout1995 09-06 CCP Special Work Session CITY COUNCIL AGENDA
CITY OF BROOKLYN CENTER
September 6, 1995
7:00 p.m.
Special Work Session
Council Chambers
1. Call to Order
2. Roll Call
3. Joint Discussion with Financial Commission
a. 1996 Preliminary Budget
4. Other Business
5. Adjournment
MEMORANDUM
TO: Mayor Myrna Kragness, Council Members Barb
Kalligher, Kristen Mann, Kathleen Carmody,
Debra Hilstrom
FROM: Cam Andre, Interim City Manager1,.
DATE: September 1, 1995
SUBJECT: Preliminary Property Tax Levy Issues
On September 15, 1995, the City must certify to Hennepin County and the State
of Minnesota a preliminary budget and preliminary property tax levy for the year
1996. The Council should take up the critical issues surrounding the budget at the
worksession on September 6 and the regular City Council meeting on September
11. Or the September 11th meeting could be reconvened before September 15th.
We need to focus on key issues critical to adopting the preliminary tax levy and
resolve other issues in worksessions this fall.
The City must certify a preliminary property tax levy by September 15, 1995. We
can reduce, but not increase, this levy later in the Adopted 1996 Budget. The
preliminary levy should be set high enough to give the City Council flexibility in
considering the budget, but not unreasonably high. The Preliminary levy will
appear on the Truth in Taxation Notices which will be sent to each property owner
in November.
Although our operating budget encompasses twenty three funds, only five of them
levy the property taxes which must be certified on September 15th. These include
the General Fund, the E.D.A. Fund, the H.R.A. Fund, the Improvement Bonds
of 1994, and the Improvement Bonds of 1995. Property tax levies for the bond
funds are set at the time the bonds are issued and no further action is needed.
Maximum levies for the E.D.A. Fund and the H.R.A. Fund are set by state law.
In the past, the city has always levied this maximum, and the proposed 1996
budget anticipates doing that again.
It may be more efficient at this point to review these issues which will have a
major impact on the property tax levy.
1. Major new or increased expenditures recommended by the City Manager in
the Proposed 1996 Budget include:
• a. A Maintenance I osition to
p be shared by Streets and Parks.
Cost: $32,189
b. Increase in capital outlays and for the purchase of replacement
vehicles. Cost: $162,265
2. Proposals which were not recommended by the City Manager in the
Proposed 1996 Budget include:
a. The addition of a full -time Fire Inspector. Cost: $41,823
b. No provision was made for the Discover the Center Campaign which
was funded in the 1995 budget for $25,000.
3. Other new programs or changes which weren't contemplated by the staff but
which may be of interest to the City Council:
® a. Additional ersonnel in departments where the City Council P p ty would
like to see a higher level of service.
b. New programs or services which may be desired by the City Council.
MEMORANDUM
TO: Mayor Myrna Kragness
Councilmember Kathleen Carmody
Councilmember Debra Hilstrom
Councilmember Barb Kalligher
Councilmember Kristen Mann
FROM: Cam Andre, Interim City Manager
DATE: September 1, 1995
SUBJECT: Budget Questions
At the past budget work session with the Financial Commission, the Council had a number
of questions and asked for additional materials regarding the 1996 budget. Attached are
the following materials which will hopefully answer your questions from the work session.
1. Staff cars /city vehicles - status report
2. Human Rights and Resources Commission budget information and review of
Project Peace and INVITE Project at September 13, 1995 meeting
3. Funding history of Project Peace and INVITE Project
4. Budget summary for police contractual services
5. Information regarding code enforcement officers
6. Fees for impounding of animals - report
7. Earle Brown Heritage Center - report
8. Information regarding attorney's fees and past RFP's (93 -94)
9. Liquor Store Update - report
10. General budget information regarding details on 1996 Capital Outlay requests
cc: Financial Commission
City Department Heads
� #1. Staff cars /city vehicles -
status report
•
•
MEMORANDUM
Date: August 28, 1995
To: Diane Spector
From: Jim Glasoe
Subject: Staff Vehicle Use
At your request, I have done a quick analysis of our current staff vehicles. My study only
includes cars and passenger vans. I would be happy to include trucks and additional vehicles
if needed.
The attached vehicle summary shows that the city currently has thirty seven (37) vehicles
(cars and passenger vans) in use by staff. It also includes information on the make /model,
department assigned to, use, and purchase /replacement dates. A departmental break down is
as follows:
Administration 1 Assessing 2
Community Dev. 2 EDA 1
Engineering 1 Fire 2
Liquor 1 Parks 1
Recreation 1 Sewer 1
Streets 2 Police 22
The normal progression for vehicles is: they are purchased as squad cars, used for two years
and then made available for other staff uses. Typical milage when squad cars are turned
over is in the 85,000 - 90,000 mile range.
With respect to the above vehicles, Schedule I of the city pay plan authorizes six positions to
keep a city vehicle at their home on a regular basis. This is done so that these employees
are able to respond to emergency situations such as fire /police protection, and restoring city
services in the event of a water main break or severe snow storm.
w
The six (6) positions authorized to keep vehicles at home are:
Director of Emergency management - The City Manager
Chief of Police - Scott Kline
Fire Chief - Ron Boman
Supervisor of Streets /Parks - Bob Cahlander
Supervisor of Public Utilities - Mark Hartfiel
Liquor Stores' Manger - Jerry Olson
Of the above positions, only the Police Chief, Fire Chief, and Liquor Stores' Manager
currently take vehicles home on a daily ( seven days per week ) basis. These vehicles are
highlighted on the attached summary.
Obviously this analysis is very limited in scope, if you have any questions, or would like
additional information, please let me know.
.............
.... ...........
..........
.. ...........
CITY # YEAR MAKE /MODEL DEPARTMENT1 USE PREVIOUSLY REPLACEMENT
SQUAD CAR DATE
302 1988 lChev rolet Celebrity Administration I Staff yes
316 1987 Plymouth Caravelle Assessing Staff Detective
703 1990 Ford Taurus Assessing Staff yes
706 1987 Chrysler LaBaron Comm. Dev. Staff Detective
705 1993 Ford Crown Victoria Comm. Dev. Staff yes 1997
900 1989 Chevrolet Celebrity Econ. Dev. Staff
334 1989 Chevrolet Celebrity Engineering Staff Captain
103 1992 Dodge Caravan SE Fire Staff 2002
104 1994 PlymouthlMiniVan Fire Chief 1999
702 1992 Gfevrolet`APV Van Liquor Stores Manager 1998
350 1992 Chevrolet Astro Van jPark Staff 1996
335 1989 Chevrolet Celebrity Park/Rec Staff yes
307 1990 Pontiac 6000 Police Invest Invest 1995
309 1988 Chevrolet Celebrity Police Staff Chief 1992
315 1990 Ford Tempo Police Invest 1995
318 1991 Chevrolet APV Van Police Comm. Service 1998
343 1991 Ford Taurus Police Comm. Service 1995
344 1991 Pontiac 6000le Police Invest 1996
345 1991 Chevrolet Lumina Police Invest 1996
346 jqhevrolet Lumina Police Captain 1yes 1996
347 1992 Chevrolet( ,Lumina Police Chief yes 1996
349 1992 Chevrolet Lumina Police Invest dyes 1995
352 1993 Ford Crown Victoria I Police Sargent - unmarked yes 1997
354 1993 Ford Crown Victoria (Police Squad - marked 1997
357 1994 Ford Crown Victoria Police Squad - marked 1998
358 1994 Ford Crown Victoria Police (Squad- marked 1998
359 1994 Ford Crown Victoria Police Squad- marked 1998
360 1994 Ford Crown Victoria Police Squad - marked I 1998
361 1994 Ford Crown Victoria Police Squad - marked 1998
362 1995 Ford Crown Victoria Police Squad- marked 1999
363 1995 lFord Crown Victoria Police jSq uad - unmarked 1999
364 1995 Ford Crown Victoria Police Squad - marked 1999
365 1995 Ford Crown Victoria Police I Squad - marked 1999
366 1995 Ford Crown Victoria Police (Squad- marked 1999
901 1990 Dodge Shadow Sewer I'Staff 1998
53 1993 Ford Crown Victoria Street Staff yes 1997
308 1988 Chevrolet Celebrity Street Staff yes
f. \jim \vehsort.xls
i
• #2. Human Rights and Resources
Commission budget infor-
mation and review of Project
Peace and INVITE Project at
September 13, 1995 meeting
•
•
City of Brooklyn Center
Memorandum
TO: Cam Andre, Interim City Manager
FROM: Nancy Gohman, Assistant City Manager
DATE: August 31, 1995
SUBJECT: Budget Questions - HRRC Budget 1995 -1996 and HRRC Evaluation of
Contractual Services for Project Peace and INVITE Project
CONTRACTUAL SERVICES
The contractual services of both Project Peace and INVITE Project are scheduled to
appear before the next meeting of the Human Rights and Resources Commission, which
is September 13, 1995. The Human Rights and Resources Commission will evaluate
these agencies, along with the other agencies already interviewed which were (in random
order) Brooklyn Peacemaker Center, Five Cities Senior Transportation, North Hennepin
Mediation Project, Northwest Hennepin Human Services Council and CEAP. The
results of the contractual services evaluation will then be forwarded to the City Manager
and the City Council.
HUMAN RIGHTS AND RESOURCES COMMISSION BUDGET 1995-1996
Attached is a copy of the 1995 expenditure report from the Human Rights and
Resources Commission. As you can see from the report, expenditures have been made
for the following purposes:
1. Cost for commission/ council joint appreciation meeting. $419.62
2. Cost for banner for parade. $266.25
3. Dues for the Minnesota League of Human Rights. $122.77
Other anticipated expenditures in 1995 include cultural diversity training for all staff
members and conference expenditure for members to attend annual League of
Minnesota Human Rights conference (fees $34 -45 per member); maximum expenditure
$450. Since the Heritage Festival has changed its event from November to February, no
expenditure is anticipated in 1995 for this event.
Expected expenditures in 1996 include the Heritage Festival of $1,000 and an update of
training in an area such as diversity, bias response, etc.
The Human Rights and Resources Commission will be discussing the 1995 and 1996
budget at their next regular meeting of September 13, 1995.
OF BROOKLYN CENTER Verbose A C C O U N T D I R E C T O R' S R E P O R T 01/01/1995- 08/31/1995 Page 1
?JG 31, 1995, 7:45 AM
SORT ORDER: OBJECT within PROGRAM within PROGRAM Director's Name
SELECT PROGRAM CODE: 1022
PROGRAM PROGRAM Title Director
001 - 112 - 705 -1022 HUMAN RIGHTS COMMISSION PERSONNEL COORDINATOR
Account WORKING (Over) /Under % of
OBJECT OBJECT Transaction Desc. Date Reference Transaction To -Date Budget Budg to Act. Budget Note
-- - - - - -- -------- - - - - -- ---- ---- --- - - -- -- - - - - -- --- - - - - -- ----- - - - - - -- ---- -- - - - - -- --- -- - - - - - -- --- --- - - - - -- -- - - - ---
4220 OPERATING SUPPLIES *Prior* 0.00
LAKELAND GRAPHI BANNER & MAGNE 07/26/95 00015138 266.25
* Total for OBJECT 4220 * *Total* 266.25* 266.25*
4310 PROFESSIONAL SERVICES *Prior* 0.00* 0.00* 8,000.00* 8,000.00*
LEAGUE OF MINNE 1995 DUES 01/19/95 016449 122.77
* Total for OBJECT 4310 * *Total* 122.77* 122.77* 8,000.00* 7,877.23* 1.5
4411 CONFERENCES AND SCHOOLS *Prior* 0.00* 0.00*
BYERLY'S MEAT & VEG TRAYS /BUNS 02/09/95 003264 317.71
PAPER WAREHOUSE TABLE COVER /NA 02/23/95 18820 33.28
JERRYS NEW MARK GROCERIES 02/23/95 17503 68.63
* Total for OBJECT 4411 * *Total* 419.62* 419.62*
** Total Expenses ** 808.64 ** 808.64 ** 8,000.00 ** 7,191.36 ** 10.1
!E
• #3. Funding history of Project
Peace and INVITE Project
•
•
� CENT 3
� 9
BROOKLYN CENTER POLICE
POLICE DEPARTMENT
MEMORANDUM
HISTORY OF PROJECT PEACE
Submitted by Captain Joel Downer
Brooklyn Center Police Department
August 25, 1995
Chief Jim Lindsay of the Brooklyn Center Police Department issued a directive in October of
1978 mandating the arrest of assailants involved in domestic assaults. Chief Lindsay and other
members of the law enforcement community quickly realized that victims of domestic assault
were often uncooperative witnesses in criminal cases. The victim often had very little emotional
support and legal assistance following the arrest of the spouse or significant other. Often the
victims grew up in an abusive family setting, and in their adult lives, became involved in abusive
relationships. The victims needed guidance, support, and education if the cycle of domestic abuse
was to be broken.
Ann Marshall, affiliated with Minnesota Program Development, Inc. and the "Duluth Project"
made a presentation to Chief Lindsay in 1981. Ms. Marshall offered to provide services to
victims of domestic assault on a contractual basis. Minnesota Program Development, Inc. was
contracted to provide services from 1981 until July of 1990.
Ann Marshall retired in June of 1990, and the Brooklyn Center Domestic Abuse Intervention
Program was staffed by a city employee from July of 1990 until June 30, 1992.
The annual budget for the domestic abuse intervention project from July of 1990 until June of
1992 was approximately $70,000. The Brooklyn Center City Council, in reviewing the proposed
1992 budget, directed the police department to explore various methods and means in trimming
the domestic abuse intervention project budget. Council minutes and other data from the budget
hearings of the fall of 1991 will provide specific information regarding the direction given to the
police department. The council elected to extend the Brooklyn Center Domestic Abuse
Intervention Project until June 30 1992 with the city employee acting as coordinator.
Page 2
The Brooklyn Center Police Department meanwhile explored two options in an effort to trim the
budget. Option number one was to search for a contractual provider such as Minnesota Program
Development, Inc. who for a fee would provide the services necessary for families and victims
of domestic assault. The providers contacted were either unable to accommodate the needs of
the residents of Brooklyn Center because their programs were at capacity or contracting showed
no cost savings to the budget, or the provider was unable to deliver the full range of services
desired by the City of Brooklyn Center.
The Brooklyn Center Police Department pursued option number two, the joint powers
organization option, during February, March, and April of 1992. The cities of Champlin, Crystal,
Maple Grove, and Robbinsdale were invited to participate. All communities except Crystal joined
Brooklyn Center in the Joint Powers Organization which became known as Project PEACE.
The Brooklyn Peacemaker Center agreed to serve as fiscal agent for Project PEACE. The
funding for Project PEACE was primarily from the member communities which paid a percentage
based on population and usage of services. Donations constitute a very small portion of the
Project PEACE budget. The formulation of Project PEACE allowed the City of Brooklyn Center
to maintain a high level of services available to victims and families adversely affected by
domestic violence. The cost was significantly lower because of shared funding.
(The Brooklyn Center City Council meeting held on May 26, 1992, included agenda item 10E
which requested council approval for the formulation of a cooperative domestic abuse intervention
program involving the cities of Brooklyn Center, Champlin, Maple Grove, and Robbinsdale.)
In February of 1993, the Brooklyn Center City Council elected to have North Hennepin
Mediation Project replace the Peacemaker Center as the fiscal agent.
The North Hennepin Mediation Project viewed themselves as a short term interim fiscal agent
while the cities involved in Project PEACE were looking for a long term commitment from the
North Hennepin Mediation Project.
The board explored several options for providing fiscal services. None of the member cities were
interested in acting as fiscal agent as that would activate comparable worth issues and other
concerns unique to municipal government operations.
North Hennepin Mediation Project acted as fiscal agent until September 30, 1994. On October
1, 1994, Robert Murphey, a certified public accountant, took over as fiscal agent and has acted
in that capacity to the present.
Page 3
From July of 1990 to February of 1995, the domestic abuse intervention project has had an office
provided by the city of Brooklyn Center in the Earle Brown Heritage Center. In February of
1995, Project PEACE moved to office space at 5637 Brooklyn Blvd.
Project PEACE currently employs two full -time coordinators and one part-time staff person. The
services provided by Project PEACE include but are not limited to recruiting, training, and
supervising volunteers to assist victims of domestic abuse.
To provide information to victims regarding emergency shelter, protective orders, legal services,
and support and educational groups.
Maintain a 24 -hour phone service which serves as an access point for victims of domestic abuse.
Provide weekly support and educational groups for victims.
Develop training programs for police departments who participate in the domestic abuse
intervention project.
Provide monthly reports to the member police departments with information regarding arrests and
calls for service.
Over the years and through the various organizational changes that have occurred within the
domestic abuse intervention program, the level of service has always been top quality. Several
victims of domestic abuse have told Brooklyn Center police officers that they moved to Brooklyn
Center because they knew that the police would arrest their assailant and be provided with a high
quality of service.
JD:kh
pKtYN CE
BROOKLYN CENTER
POLICE DEPARTMENT POLICE
MEMORANDUM
TO: Cam Andre, Interim City Manager
FROM: Scott Kline, Chief of Police
DATE: August 25, 1995
SUBJECT: Historical Perspective of the Invite At Risk Youth Worker Project
In response to mushrooming problems with youth and gangs in the northeast quadrant of the city,
Chief of Police James Lindsay in 1989 organized a task force to be named the Humboldt Camden
Task Force to define the problems of the area, and after identification of the problems, to hold
public meetings in an attempt to get input from others in the area. After getting all the input,
the committee then came up with a series of findings and recommendations to eliminate these
problems.
One of the findings and recommendations from this group was that there should be an at risk
youth worker hired to bring more opportunities for recreational events, a mentoring and tutoring
program, and other activities to eliminate the children hanging out in the business districts and
intimidating citizens. In response to this, proposals were sought out from three different
organizations and the I.NN.I.T.E. non - profit group was selected to provide a worker. In 1990,
the city was successful in obtaining a grant which ran for three years for this worker, and due
to positive comments from the citizens of the area and the original task force group which was
reconvened to discuss problems, it was decided that the city should continue to fund the worker.
The city has continued this agreement up to this time.
Also included with this memo is a copy of the City of Brooklyn Center grant application and
the findings of the original task force.
SK:kh
� #4. Budget summary for police
contractual services
•
•
POLICE CONTRACTUAL SERVICES BREAKOUT
Humboldt Substation $ 1,476
-office with Humboldt Square volunteer staff
Telephone Assurance 780
-phone lines, etc. for senior call back
Project PEACE 50,636
Twin Lake Water Patrol 500
Youth Diversion Program 30,900
- INVITE
Annual Explorer Conference 2,000
- Police /Fire Scout Post
Dues and Subscriptions 50
TOTAL $86,342
� #5. Information regarding code
enforcement officers
•
•
MEMORANDUM
TO: Mayor Myrna Kragness
Councilmember Kathleen Carmody
Councilmember Debra Hilstrom
Councilmember Barb Kalligher
Councilmember Kristen Mann
FROM: Cam Andre, Interim City Manager y►�
DATE: September 1, 1995
SUBJECT: Code Enforcement
At the Council's direction we have looked into code enforcement and staffing levels at the
City of Brooklyn Center. Currently in the 1995 budget we have two full time code
enforcement positions. The second position was added in 1995 and this position has
recently been filled. In addition to the two full time positions we have two part time code
enforcement officers also in the police department.
Historically code enforcement in the police department has focused mainly on enforcement
of relevant City ordinances which do not require a sworn officer which include parking,
bicycle, sign ordinances, animal control, jail, detention and other general duties.
There is a need for additional staff in code enforcement, and I recommend additional code
enforcement personnel as a branch of community development. The additional personnel
would work directly ith building, and general al nuisances on enforcement specifically
Y g, g g P Y
as it relates to community development and their functions. This can be accomplished
either by hiring part time people or interns to assist in this area.
We will prepare a more detailed report showing cost estimates. Finally, the departments
understand that there is an overlap between code enforcement in community development
and police and will work with each other to cover enforcement after regular office hours.
• #6. Fees for impounding of
animals - report
•
•
ANIMAL IMPOUND FEE SURVEY
C Impound Fee Boarding Per DU
Brooklyn Center $25 $10
Brooklyn Park $20, $10 more each additional $10
Crystal $29 $18
Maple Grove $15 $11
New Hope $20 $11
Plymouth $33 $11
Robbinsdale $10 1st, $25 2nd, $10 more each additional $15
The above cities polled are in the process of evaluating these fees and most cities felt that
the fees would possibly be increased.
The animal pound is developed under a joint powers agreement with the cities of Brooklyn
Park, Crystal, Maple Grove, New Hope and Robbinsdale.
Recommendation:
1. $10 for each additional pickup
2. Increase boarding fee from $10 to $15
0 #7. Earle Brown Heritage Center
- report
•
•
MEMORANDUM
TO: Mayor Myrna Kragness
Councilmember Kathleen Carmody
Councilmember Debra Hilstrom
Councilmember Barb Kalligher
Councilmember Kristen Mann
FROM: Cam Andre, Interim City Manager /
DATE: September 1, 1995
SUBJECT: Earle Brown Heritage Center
We are continuing to compile the study on the Earle Brown Heritage Center. As soon as
all reports and financial analysis are complete we will forward this to you. I anticipate
having this information for the September 11, 1995 meeting.
• #8. Information regarding
attorney's fees and past
RFP's (93 -94)
•
O
i-
City of Brooklyn Center
V
Memorandum
To: Cam Andre, Interim City Manager
FROM: Nancy Gohman, Assistant City Manager
DATE: August 31, 1995
SUBJECT: 1993 -1994 Attorneys Fees Information
In 1993, the City of Brooklyn Center conducted a survey regarding attorneys fees. This
information was brought forward to Council and attorneys were interviewed on April 6,
1994. Following the interviews, the City Council determined that the law firm of Holmes
& Graven was the best qualified firm to represent the City of Brooklyn Center in all civil
matters. This information is attached.
Also attached is a letter from Kennedv & Graven dated June 20, 1995, stating fee
recommendations for civil legal services for 1996. Please note that the fees listed in the
letter dated June 20, 1995, represent no increase in the total legal budget over the
budget of 1995. If you need additional information regarding this, please do not hesitate
to contact me.
Attachments
c
KENNEDY & GRAVEN
CHARTERED
ttorneys at Law
470 Pillsbury Center, Minneapolis, Minnesota 55402
*ROBERT A. ALSOP (612) 337 -9300
RONALD H. BATTY JAMES J. THOMSGN, JR.
STEPHEN J. BUBLR Facsimile (612) 337 -9310 LARRY M. WERTHEIM
JOHN B. DEAN BONME L. WILKINS
MARY G. DOBBINS
JOE Y. YANG
CORRINE A. HEINE DAVID L. GRAVEN (1929.1991)
DAVID J. KENNEDY
CHARLES L. LEFEvERE WRITER'S DIRECT DIAL OF COUNSEL
JOHN M. LEFEvRE, JR. (612) 337.9215 ROBERT C. CARLSON
ROBERT J. LINDALL ROBERT L. DAvH150N
ROBERT C. LONG WELLINGTON H. LAW
JAMES M. SIROMMEN T. JAY SALMEN
June 20, 1995
Charles Hansen
Finance Director
City of Brooklyn Center
City Hall
5200 85th Avenue North
Brooklyn Center, MN 55443 -4300
RE: 1996 Legal Budget
Dear Charlie:
You have asked for my recommendations on the 1996 budget for general civil legal services.
I. RETAINER Our retainer fee covers routine telephone calls from citizens, review of
agenda materials and attendance at city council meetings. We do not propose to change
the amount of the retainer fee for 1996. The current retainer fee is set at $14,700 per
year.
II. HOURLY RATES Our current hourly rates for general legal services, other than retainer
services and bond counsel fees, are as follows:
$102 per hour for attorneys in general civil matters.
$107 per hour for attorneys for litigation and economic development services.
$117 per hour for attorneys on real estate title work paid by developers.
$ 72 per hour for paralegals.
$ 67 per hour for law clerks.
To cover our increasing expenses, we must periodically increase our hourly rates. We
propose to increase our rates $3 per hour for each of the above categories. This
represents a total increase in rates since 1992 rates of 5%. That is, the hourlv rate has
increased since 1992 at an overall average rate of 1.25% per year.
Charles Hansen
June 20, 1995
Page 2
III. GENERAL CIVIL LEGAL BUDGET. A general, non - retainer, budget for each of the
years 1990, 1991, 1992, 1993 and 1994 has been set at $70,000. This amount is based
on historical experience as well as anticipating $15,000 per year in litigation expenses.
Of course, in some years litigation expenses exceed $15,000, and in others litigation
expenses are less than $15,000. In 1994, according to my records, billings for general
legal services were in the amount of $86,482. However, the fees for one litigated matter,
the condemnation of the storm pond and park -n -ride project were in the amount of
$28,992. Therefore, 1994 was one of the years litigation expenses exceeded the $15,000
assumed amount. If the litigation expenses for 1994 had been only $15,000, legal
expenses would have been well within budget.
If legal expenses continue for the remainder for 1995 at the same rate as from January
to May of this year, legal expenses should be well within budget for 1995.
IV. RECOMMENDATION I would recommend that the budget for general civil legal
services for 1995 be set at $70,000 for general civil work and the retainer at $14,700 for
a total of $84,700. This represents no increase in the total legal budget over the budget
of 1995.
If you have any questions or comments about any of these matters, please feel free to give me
a call.
Very truly yours,
Charles L. LeFevere
CLL /cmm
cc: Nancy Gohman
CLL90701
ER<91 -4
CITY OF BROOKLYN CE1V'TER Cameil Meeting Date 3/14/94
Agenda Item Numbe
REQUEST FOR COUNCIL CONSIDERATION
######### Y### Y## YY#### ###### YY## Y# Y########## YYYY# Y#### Y # # # # # #Y # # # # #Y # # # # # #Y # # # #Y # #Y #YY
ITEM DESCRIPTION:
STAFF RECOMMENDATION FOR LAW FIRM TO REPRESENT THE CITY OF
BROOKLYN CENTER IN CIVIL MATTERS
## Y# Y### YYY# YY YYY Y ### Y# YYYY## Y#### YYYYYYY# Y# YYYY# YY # YYY #YY #YY #Y # #Y #YYY # # # #YYY #Y #YY
DEPT. APPROVAL:
Moore- Sykes, A strative /Personnel Assi�
### #YY # #Y # #Y # #YYY #YYY #YYYYY #YYYYYY YY # # # #Y #YY *YYYYY #YYYY # Y Y ## Y #Y # # ##
MANAGER'S REVIEW/RECONBIENDATION: /
I
No comments to supplement this report L. Comments below attached
L
# Y# YYY# YYYY# YYY#### YY######## Y### Y# YY# YYYY# Y# Y # # #YYY # # #Y # # # # # # # # # # # # # # * # # # #Y
SLTI'�ARY EXPLANATION: (supplemental sheets attached )
STAFF RANKING OF LAW FIRMS:
1. Holmes & Graven, Chartered
2. Carson and Clelland
I Popham, Haik, et. al.
4. Barna, Guzy & Steffen
5. Sweeney, Borer & Ostrow
HOLMES & GRAVEN, CHARTERED
Based on the oral interviews and firm presentations, the staff panel (City Manager, Finance
Director, Community Development Director and Acting Assistant City Manager) unanimously
chose the law firm of Holmes & Graven as the firm best qualified to represent the City of Brooklyn
Center in all civil law matters as it relates to providing legal services to the City of Brooklyn
Center.
• Holmes & Graven is a full- service municipal civil law firm. They handle all civil law
matters, including labor /employment law, tax increment financing, bond financing,
redevelopment, zoning, code enforcement, etc., which are issues that are at the very
forefront of what Brooklyn Center is dealing with.
• Holmes & Graven reports that eighty percent (80 1 7o) of their business is the
representation of the public sector and, as such, they rarely have conflicts of interest.
This represents a major commitment by Holmes & Graven to the area of civil law where
they are recognized by many firms as experts. In addition to being the city attorneys for
several cities, they also represent approximately 100 others as special counsel because
the respective city attorneys have conflicts of interest or lack the required level of
expertise to adequately represent their client. If Brooklyn Center should select another
r
law firm as its counsel, chances are Holmes & Graven will be used as an outside counsel
in several specialized areas of civil law, especially in zoning, land use, bond financing,
tax increment financing and employment /labor law.
• This law firm has man e
y years of experience with Brooklyn Center. In retaining them as
the City's civil law counsel, there would be no loss in continuity in the provision of
service. If Brooklyn Center chose to hire another firm, it would be a costly transition,
consuming a large amount of the City's money, project time and staff time in bringing
a new firm up to speed on various issues. This is an especially important factor because
Brooklyn Center, in the last two years has lost, through retirement and resignations, four
senior experienced managers (Police Chief, Finance Director, Public Works Director and
Assistant City Manager).
• The firm has enjoyed and continues to enjoy a good working relationship with staff in
all of the City's departments.
• Holmes & Graven has a good record of providing quality and timely service for all types
of legal work.
• Holmes & Graven is completely committed to alternate dispute resolution and mediation
as it is less expensive and offers a more appropriate forum to settle differences. This
is in line with the City's philosophy of supporting mediation services. Mr. LeFevere
chairs the Board of the Mediation Center and has authored the Mediation Handbook.
Holmes & Graven has been involved in much of the legislation that is initiated and
developed in this area.
• This firm has a zoning and related land -use law staff. Two members of this department
also have master's degrees in urban planning. They have demonstrated their expertise
in number of precedent - setting cases this area of civil law to the point that other firms
use them when dealing with zoning or land -use litigation.
• Martindale- Hubbel, a legal service rating g firm, gives Holmes &Graven the highest rating
that
a law firm can achieve. In January, 1994, The American Research Association
found that in the category of urban, state, and local government law, the top rated five
percent of attorneys practicing in this specialty selected Charles LeFevere, Jim
Thompson and Dave Kennedy as the individual attorneys that they would refer clients
to.
• Holmes & Graven's philosophy regarding city representation is to head off problems
before they occur. By being pro - active in their approach in providing representation,
they feel they can save money for the City. They can also save the City money because
of the number of years of experience that Holmes & Graven brings to the City of
Brooklyn Center, both individually and collectively.
• Legal fees for Holmes & Graven for the last five years have been kept to about $40,000
a year. Their proposed fee schedule is $100 per hour for general civil law matters and
$105 per hour for matters that go to litigation. This fee structure is competitive with
other law firms practicing civil law.
CARSON AND CLELLAND
• Carson and Clelland is a law firm in Brooklyn Center of four lawyers with practices in
municipal civil law and represents a number of smaller suburban communities and does
prosecution work for the City of Brooklyn Center and others. This firm is capable of
handling the needs of Brooklyn Center in most areas, with the exception of the bond
financing area and has less experience than other firms in the area of tax increment and
redevelopment projects.
• Carson and Clelland reports that fifty percent (50 %) of their business is in representing
the public sector, and, while this firm does not have the commitment to the public sector
law that others have, it is a significant percentage of their work and their expertise.
When other law firms have conflicts, their firm is often contacted to handle those
municipal civil law situations for other communities. Their strength appears to be
largely in municipal civil law, zoning, and employment /labor law and prosecution.
• This firm currently handles the prosecution work for the City of Brooklyn Center.
Members of this firm enjoy the respect of those staff members they work with, and the
quality of their work is excellent, timely and professional.
• Carson and Clelland indicated they used mediation or other alternative dispute
resolution processes, but did not seem to have quite the involvement in these processes
as other firms. Mr. Clelland has served as an arbitrator and has encouraged the use of
mediation in "neighborhood dispute resolution ".
g P
• If chosen, this firm indicated they would hire additional personnel, if needed, to
supplement their work in the private law practice area, and Mr. Carson would take the
lead in representing Brooklyn Center with Mr. Clelland supporting. Carson and Clelland
stated their philosophy of representing the City would be a pro -active one in terms of
trying to head off problems before they occur. They believe it is important to have
attorneys involved in the early stages of potential problems, as this approach would save
money in the long run. This philosophy matches Brooklyn enter's philosophy, which
Yn
has been in place for many years.
• Carson and Clelland's proposed hourly rates are $70.00 per hour. This rate is lower
than the rate of Holmes & Graven and others listed, but the City would have to go
outside for bond counsel and those hourly rates are generally more expensive, although
it would appear that the hourly rates for Carson and Clelland could represent an overall
lower legal service cost for the City. The disadvantage of this firm is that we would have
to go outside for specialized services such as bond counsel, and the size of the firm
would not provide as much backup as a firm such as Holmes and Graven, Popham, Haik
and Barna, Guzy and Steffen.
POPHA,vI, HAIK, et. al.
• Popham, Haik offers the services of a full- service municipal civil law firm similar to
Holmes & Graven's services. Thev are a larger firm with a smaller group of that firm
specializing in municipal civil law.
° While they report approximately six percent (6 1 7o) of their overall business is in the
municipal civil law area, because of the size of this firm that still represents a substantial
commitment and level of service to the municipal civil law area. Mr. Sheehy and Mr.
Parker represented this firm at their interview. Mr. Sheehy indicated he would be the
lead attorney for the firm in Brooklyn Center with support from Mr. Parker and others
in the firm. Because this firm has a substantial private practice, there is the possibility
of this firm having the potential for more conflicts between the municipal service arm
of their firm and the private law side of their firm in representing clients. Staff is
assured by their experience in St. Louis Park that they have handled this area and
potential conflicts effectively.
• This firm offers full services in bonding, redevelopment activity (EDA, HRA) and
redevelopment financing service mechanisms. They are a full- service firm capable of
handling all of the services the City needs, similar to the Holmes & Graven firm.
• This firm, by their own admission, is not as strong as Holmes & Graven in the tax
increment financing and bonding areas, but is probably stronger and has had more
experience in the environmental law area, especially due to their involvement in St.
Louis Park with the Riley tar pits contamination lawsuits.
• This law firm also demonstrates a significant commitment in the area of alternative
dispute resolution, such as mediation and other mechanisms. Members of their firm are
very active in support of the alternative dispute resolution processes.
• Popham Haik em ploys a total f approximately 2 1 r
0 �0 a e s with the public lawy p b sector
practice group of approximately 12 -15 lawyers in this area.
• The fee structure for Popham, Haik is higher than that of Holmes & Graven and Carson
and Clelland and their g eneral practice rate is $115 per hour with a cap of $75,000, but
does not include finance or bond work, site specific environmental work or advisory to
committees or commissions, nor does it include comprehensive rezoning. Because of this
factor, it would virtually assure that our legal costs would rise somewhat.
BARNA, GUZY AND STEFFEN
• This law firm has significant experience in the area of representing inner ring type
suburbs and its experience level is similar to that of Popham, Haik and not as great as
Holmes & Graven. This firm represents the City of Fridley, a suburb nearly identical
to Brooklyn Center in its size and configuration. They also represent the City of St.
Francis and the EDA /HRAs of Columbia Heights and Fridley. - -- • This firm has a significant commitment of their business to the municipal civil law area,
though not as great as Holmes & Graven, but more than Popham, Haik.
• This firm does not provide services in the area of bond counsel for the communities they
serve. They stated they had worked frequently with Holmes & Graven in this area.
• This firm, while possessing quality experience in a wide range of municipal civil law
matters, appears to be exceptionally strong in the area of labor and employment law and
represents the cities of Coon Rapids and Maple Grove in this area.
• This firm also acknowledges significant meaningful support for alternative dispute
resolution processes as members of the firm have served for a number of years on ADR
committees.
• A member of this firm has also served on the Minnesota Pollution Control Agency board
for five years, and served two years as its chair. Through its work in Anoka County with
landfill problems, it has a significant amount of experience in the environmental law
area.
• This firm also has a high rating by the Martindale - Hubbel rating service. The firm is
composed of 26 lawyers and has significant experience in the area of personnel and labor
law and environmental law. Mr. Steffen, a member of this firm, has previously served
as Anoka County manager and brings considerable experience and expertise to the firm
in this area.
• This firm's hourly rate is $75.00 per hour for the primary attorney, senior attorney is
$85.00 per hour and associate attorney is $75.00 per hour. Fixed fees are guaranteed
until January, 1995. This firm is considered by staff committee as being very close in its
ranking to Popham, Haik. It does not have internal expertise in the bonding area, but
does have expertise in all other areas.
SWEENEY, BORER & OSTROW
• This is a five member law firm that practices primarily in the area of municipal civil law.
This firm currently represents the City of Blaine and, until recently, represented the City
of White Bear Lake. It has significant experience in the municipal public law area,
though not as extensive as the other law firms interviewed.
• The firm has handled and works with HRA and EDA issues on a regular basis.
However, it does not possess the depth of experience other law firms interviewed
possessed.
• This law firm does not have the internal services of bond counsel and we would have to
go to another firm for that service.
• This firm also possesses a significant commitment to alternative dispute resolution and
has used mediation extensively.
• This firm possesses significant strength in the area of environmental law as they have
handled a number of litigation situations for the City of Blaine regarding_ the Oak Grove
landfill and others. They have also been involved in lobbying in this area in Washington
and at the state level.
• The hourly rate for this firm is $85.00 per hour.
City Council asked the City staff to interview the five above mentioned law firms out of a total of
13 who submitted RFPs. Our instructions were to rank those law firms in terms of staff's view of
their capabilities and the above paragraphs describe our preferences and recommendation. It is
my understanding that it is Council's wish to take all or part of this group of law firms and set up
interviews before the City Council as a whole.
s
Councilmember Rosene commented he knows the policy will work and it gets an "A ". He said
he would move to adopt the Policy and Procedure Relating to City Contractual Services for
Nonprofit Organizations.
Councilmember Scott seconded the motion.
Councilmember Mann stated the Park and Recreation Commission has been waiting for this
policy to be approved for a long time. She said the policy is very appropriate.
Councilmember Rosene said part of the beauty of this policy is each Commission can prioritize
to make consistent and appropriate budget decisions.
The motion passed unanimously.
BROOKDALE AREA DRAINAGE STUDY
The City Manager stated there was to be a presentation by a consultant from Short, Elliot,
Hendrickson, Inc., who had not yet arrived. He recommended the Council move to another
agenda item and then return to this one when the consultant arrives.
STAFF REPORT ON CITY ATTORNEY SELECTION
The City Manager stated staff was to interview five firms and then report back to the Council
in regard to ranking them. He said the Council could choose to interview all or some of the
five. He explained staff's ranking as follows:
Holmes & Graven, Chartered
Carson and Clelland
Popham, Haik, et al
Barna, Guzy, & Steffen
Sweeney, Borer & Ostrow
There was a motion by Councilmember Kalligher and seconded by Councilmember Mann to
interview these three firms: Holmes & Graven, Chartered; Popham, Haik, et al; and Bama,
Guzy, & Steffen.
Councilmember Rosene expressed some concern about the different ways of showing rates as
detailed in the Council packet. He said when hourly rates were listed they were often put in
context of using other services such as a bond counsel. He asked the City Manager how much
a bond counsel is used.
The City Manager explained some firms put minimum dollar figures per year and some firms
don't. He said it seemed fair for both the firms and the Council to compare on an hourly rate
basis. He added a bond counsel would be used in proportion to the frequency of which the City
issues bonds for improvements, and that is hard to estimate.
Councilmember Rosene asked if it would be possible to pull the figure on how many hours were
billed for bond issue legal work in the last three years as compared to the amount billed for total
hours of legal work, and the City Manager responded he could do that.
3/14/94 _ 6-
Councilmember Mann said the three firms suggested by Councilmember Kalligher were
appropriate because she thought it was necessary to hire a firm with bonding experience.
Councilmember Rosene asked when a firm with a cap reaches the cap in November, then would
December work be pro bono?
The City Manager responded each firm takes that risk in offering a yearly cap.
Councilmember Rosene said the firms with strengths in environmental concerns were Popham,
Haik, et al, and Sweeney, Borer & Ostrow. He asked the City Manager what is happening in
Brooklyn Center's environmental concerns, specifically the Joslyn site.
The City Manager explained the Joslyn site is an MPCA issue, and the City no longer is
involved.
Upon vote being taken on the foregoing motion, the motion passed unanimously.
BROOKDALE AREA DRAINAGE STUDY - CONTINUED
The City Engineer explained last summer the City contracted with Short, Elliot, Hendrickson,
Inc., (SEH) to perform a study of the area surrounding Brookdale with regard to drainage, and
the consultant involved in the study is present this evening. He pointed out the scope of the
study was technical in nature and does not include any land acquisition or easement. He added
staff is hoping for a motion to formally accept the study and direct staff to proceed with an
implementation plan.
The City Engineer introduced Mark Lobermeier from Short, Elliot, Hendrickson, Inc. (SEH)
who stated he would show results of the study and how options presented in it proactively meet
Shingle Creek Watershed Management water quality requirements.
Mr. Lobermeier reviewed the results of the study. His review included best management
practices, an integrated approach for implementing solutions, and several options for the City's
consideration that all meet the City's initial goals. He also gave a cost comparison for each of
the options, not including land acquisition costs.
Mr. Lobermeier said a goal of the project is to remove 70% of TSS (Total Suspended Solids)
in storm water runoff, and explained the more treatment ponds there are, the less surface area
is needed, so a series of ponds rather than one large one is more effective.
Mayor Paulson asked if on -site ponding is just a big concrete basin with a fence around it, and
Mr. Lobermeier said it often takes just that form and can be unattractive. Mr. Lobermeier
added landscaped and more aesthetically pleasing areas tend to build up sediment and need
maintenance, so a balance must be struck between the two. Mayor Paulson suggested two
ponds, one to look pleasing, and one that is more functional.
3/14/94 -7-
CITY 6301 SHINGLE CREEK PARKWAY
OF BROOKLYN BROOKLYN CENTER, MINNESOTA 55430
=71 TELEPHONE: 569 -3300
CENTER FAX: 569 -3494
EMERGENCY - POLICE - FIRE
911
CITY ATTORNEY SELECTION PROCESS SCHEDULE
APRIL 6, 1994
6:30PM - 10:00PM
CAPTAIN'S ROOM (a change from the Blacksmith Shop)
6:30 - 7:30 POPHAM, HAIK, SCHNOBRICH & KAUFMAN, LTD.
Suesan Pace
Andrew Parker
7:45 - 8 :45 HOLMES & GRAVEN, CHARTERED
Charles LeFevere
9:00 - 10:00 BARNA, GUZY & STEFFEN
Jim Hoeft
Virgil Herrick
Refreshments will be available.
i
c
1986ALL,>AIEPoCAGTY a
SECTION I. REQUEST FOR PROPOSALS
The City f Br Center ty Brooklyn C er is accepting proposals for legal services for civil law cases for
the City.
Included in this RFP are the following:
1. A more detailed description of the services to be provided.
2. An outline of proposal requirements.
Submitted proposals will be reviewed by a committee whose members will consist of
representatives from those City of Brooklyn Center departments with personnel who
regularly interact with the city attorney. This committee will make recommendations to the
city manager. The city manager will review the committee's recommendations and will
recommend to the city council no more than three firms as finalists for city council
consideration.
In order to ensure a fair review and selection process firms submitting proposals are
specifically requested not to make other contacts to the City staff or council members
regarding these proposals
SECTION II. INSTRUCTIONS TO PROPOSERS
A. Proposals should be submitted to Karla Wickre, Deputy City Clerk, City of
Brooklyn Center, 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430.
Proposals must be received no later than 4:30 p.m. on December 15, 1993.
B. All proposals submitted must provide information as indicated in this request.
Any other information that the proposer wishes to include for evaluation and
consideration by the City as part of the proposal may also be included.
SECTION III. REQUIRED CONTENT'S FOR PROPOSALS
A. Firm Background
1. Name of firm
2. Address(es), phone number(s), and FAX number(s) of the firm
3. Brief history of the firm
4. Number of attorneys by their specialties
-1-
i 5. Number of paralegals by their specialties
6. Number and osition titles of support personnel
P PP P
7. Description of office organization (organizational chart)
8. Flow chart of work process for municipal civil law work
B. Attorney Qualifications
1. Identify each attorney, paralegal, and support personnel who will be
supplying services for which the City will be billed.
2. For each person identified, please state:
(a) their relevant academic training and degrees
(b) a description of their prior experience in civil law matters and an
estimate of the hours or percentage of their work in this area during
the past four years
(c) number of years with your firm, position title(s) and years in these
positions, and areas of responsibility with your firm
(d) other background or experience which may be helpful in evaluating
your proposal
I A description of the proposed allocation of work between the attorney(s)
and support personnel identified (i.e., who will be the primary city attorney
and what work will be handled by junior partners, associates, or
paralegals).
4. Current principal responsibilities for individual designated as primary city
attorney including a statement indicating future availability.
5. A description of the availability of and identification of experienced backup
attorneys in the case of illness, turnover, or other loss of personnel.
C. Firm Qualifications
1. The names and telephone numbers of three client references whom the
City may contact. If your firm has represented any municipalities or
governmental agencies during the last four years, state the name of that
municipality or agency and the name, title, and telephone number of a
reference at that municipality or agency whom the City may contact. If
your firm has represented such an entity but does not wish the City to
contact that entity, list the name of the municipality or agency, and state
your reasons why no contact is requested.
2. A statement of how the workload of Brooklyn Center would be
accommodated and what kind of priority it would be given.
3. Statement of total 1992 billings related to municipal civil law services and
percentage of municipal civil law services to total billings.
D. Fees
1. Your proposal for the dollar amount of fixed and /or hourly fees and costs
your firm will charge for providing the legal services for civil law matters
to the City of Brooklyn Center covered by your proposal. For the hourly
fees portion of your proposal, please identify the hourly rate of each
attorney, paralegal, and support personnel. Also state separately the rate
for any firm cost items to be billed (e.g., photocopying).
2. The City of Brooklyn Center requests monthly billing statements which:
(a) itemize the date of services
(b) identify the attorney, paralegal, and /or support personnel providing
the services
(c) list time spent
(d) provide a detailed description of the services performed
(e) state the fees for those services
(� organize billing on the basis of activity and contact
(g) summarize monthly (and annually) costs by type of activity
If another billing format will be proposed, please describe that format and provide a sample.
SECTION IV. CIVIL LAW SERVICES DESCRIPTION
The services and qualifications that are required for Brooklyn Center civil law services
include, but are not limited to, the following areas:
A. Handling of a variety of legal activity in general obligation bonds, revenue
bonds, tax increment bonds, tax exempt bonds, and other bonding and financial
processes.
B. General municipal laws and charters.
C. General state and federal laws relating to municipal government.
D. Zonina, housing, and economic development activities including development,
redevelopment, enforcement, and property and real estate law.
E. Laws relating to human resources including employment law, labor law, and
workers' compensation.
F. Ordinance and resolution development and interpretation.
G. Contract law.
H. Environmental law.
I. The primary city attorney or a qualified backup from the firm must attend and
participate in city council and department head meetings.
J. Trial activity.
K. Location of a FAX machine at your firm's office.
L. Th
e rim
p ary city attorney for the City must have a minimum of at least five
years experience in the municipal law field.
SECTION V. PROPOSAL EVALUATION AND CONTRACT AWARD
A. The City intends to award a contract to the proposer evaluated to be best
qualified to perform the work for the City, cost, and other factors considered.
B. Based upon the evaluation, the city manager will recommend to the city council
the selection of the firms judged to be the most responsive and responsible
proposers. The actual selection of the firm and contract award will be made
by the city council.
C. The City shall not be liable for any expenses incurred by the proposer including,
but not limited to, expenses associated with the preparation of the proposal,
preparation of a cost proposal or final contract negotiations.
D. The City of Brooklyn Center reserves the right to reject any and all proposals
or to request additional information from all proposers.
SECTION VI. CONTRACT EXECUTION
A. Contract Negotiations
Notwithstanding a contract award, the City reserves the right to negotiate the
final terms and conditions of the contract to be executed. Should the City and
the proposer to whom the contract is recommended to be awarded be unable
to mutually agree upon the entire contract, the City reserves the right to
discontinue negotiations, select another proposer or reject all the proposals.
Upon completion of negotiations agreeable to the City and the proposer, a
contract shall be executed.
B. Contract Ethics
1. No elected official or employee of the City who exercises any
responsibilities in the review, approval, or implementation of the proposal
or contract shall participate in any decisions which affects his or her direct
or indirect personal or financial interest.
2. It is a breach of ethical standards for any person to offer, give or agree to
give any City employee or council member, or for any City employee or
council member to solicit, demand, accept, or agree to accept from another
person or firm, a gratuity or an offer of employment whenever a reasonably
prudent person would conclude that such consideration was motivated by
an individual, group or corporate desire to obtain special, preferential, or
more favorable treatment than is normally accorded to the general public.
3. The firm shall not assign any interest in this contract and shall not transfer
any interest in the same without the prior written consent of the City.
4. The firm shall not accept any client or project which places it in a conflict
of interest with its representation of the City of Brooklyn Center. If such
a conflict of interest is subsequently discovered, the City shall be promptly
notified.
SECTION VII. CITY INFORMATION
A. City Organization
The City of Brooklyn Center was incorporated in 1911 and is a charter city. It
has a council /manager form of government. The City provides a full a.A a
a
municipal services and general administrative functions.
1. City Council. The Brooklyn Center city council is the final review and
approval authority regarding all contracts, payments, plans, improvements, .
policies, procedures, and other business of the City. The city council,
composed of four members and the mayor, is the legislative and policy
making body of the City. The mayor, who presides over the city sound"
meetings, is elected at lame. All council members are also elected at
large. Council members and the mayor are elected for four -year terms.
-J'
Set forth in the following table is information pertaining to the city council:
Term E.Lcpires
Mayor Todd Paulson December 31, 1994
Councilmember Celia Scott December 31, 1994
Councilmember Dave Rosene December 31, 1994
Councilmember Barb Kalligher December 31, 1996
Councilmember Kristen Mann December 31, 1996
2. City Manager. The city manager is the chief executive and administrative
officer of the City. The city manager reviews and coordinates all matters
coming before the city council. ty co c 1. He is responsible for the implementation
of council direction and the coordination and management of City
departments on a daily basis.
3. City Staff. The city manager implements council direction through the
department heads of seven City departments.
-6-
CITY 6301 SHINGLE CREEK PARKWAY
o � BROOKLYN CENTER, MINNESOTA 55430
BR OOKLYN
TELEPHONE: 569 -3300
C ENTER FAX: 569 -3494
EMERGENCY - POLICE - FIRE
911
CITY ATTORNEY SELECTION PROCESS SCHEDULE
APRIL 6, 1994
6:30PM - 10:00PM
CAPTAIN'S ROOM (a change from the Blacksmith Shop)
6:30 - 7:30 POPHAM, HAIK, SCHNOBRICH & KAUFMAN, LTD.
Suesan Pace
Andrew Parker
7:45 - 8:45 HOLMES & GRAVEN, CHARTERED
Charles LeFevere
9:00 - 10:00 BARNA, GUZY & STEFFEN
Jim Hoeft
Virgil Herrick
Refreshments will be available.
"r ,sesui�acactr �r'
r
Mayor Paulson said it is better procedurally to wait until the full membership is established.
Councilmember Kalligher stated if the Council intends
ends to old the issue open it should not
appoint any members at this time.
Councilmember Scott suggested leaving the chairperson position open and filling one position
for the greater neighborhood representative. She said this would still leave two positions open.
Mayor Paulson asked the Council to confirm the appointments.
There was a motion by Councilmember Rosene and seconded by Councilmember Mann to
confirm the appointments to the Northeast Transportation Corridor Task Force.
Councilmember Scott stated she would rather defer but action needs to be ongoing with this task
force. She added there should be no more advertising.
The motion passed unanimously.
The City Manager stated the resolution to create the task force would be brought to the next
meeting so councilmembers would have time to review it.
CITY ATTORNEY SELECTION PROCESS
The City Manager said there has been a process followed to select a city attorney. The
candidates have been reduced to two firms, Popham Haik and Holmes and Graven. The staff
recommendation is Holmes and Graven.
Councilmember Scott asked what process is now expected.
Mayor Paulson said the process has been completed and the Council should now be in a position
to make a decision on the matter.
Councilmember Scott commented the selection process was extremely thorough. She said her
choice would be to continue to use Holmes and Graven for several reasons. She said she liked
the practice of dealing with just one attorney rather than several. She also said Holmes and
Graven have kept their budget within bounds and they have done a good job. She said she is
concerned since the City is currently involved in several cases, a new firm would need to be
"brought up to speed." She said she is also concerned about conflicts of interest.
Councilmember Mann state h g
d she also had concerns. She said the interviewin process was
educational but its main purpose was to look at saving costs. She said she believes choosing
Holmes and Graven is the best way to keep costs down.
There was a motion by Councilmember Kalligher and seconded by Councilmember Scott to
retain the firm of Holmes and Graven as City Attorney.
4/25/94 - 12-
Mayor Paulson stated he has seen both firms in action and has seen the levels of service they
give. He said in regard to conflict of interest it can happen with any firm. He said he is not
concerned about the large size of a firm because the City would be hiring the firm for its depth
of knowledge and the complete menu. He added Popham Haik could offer their experience in
the private sector. He said he feels the City should seek the best value rather than the cheapest
price. He said Popham Haik has innovative ideas, is visionary, is proactive, and is a reasonable
cost. He added Popham Haik would be the best value and if the City were dissatisfied later it
could always change back.
Councilmember Rosene inquired how difficult it would be to change back if the Council were
to select Popham Haik and be dissatisfied. Mayor Paulson said it would probably depend on the
handling of the situation.
Councilmember Rosene stated he has been happy with the service Holmes and Graven has
offered. He said in one way he would like to keep Holmes and Graven but in another way he
is curious to see if a different style might be more dynamic.
Councilmember Mann commented that financial costs of changing back might slow down the
process of redevelopment. She said she thinks the Council should keep that in mind.
Councilmember Scott said more opportunity for conflict of interest could arise since Popham
Haik has private sector experience. She stated the firm is innovative but at what cost. In their
work for St. Louis Park they had federal money to deal with. She stated she is concerned
changing firms would be one more change in the midst of several changes such as new people
on staff. She added Popham Haik had proposed assigning one attorney to the City Council and
one attorney to the EDA and she is not in favor of that as they overlap. She said the Council
should have faith in its attorney and she has faith in Mr. LeFevere. She added the Holmes and
Graven firm has been honored by receiving an award selected by peers.
Mayor Paulson said he agrees faith and confidence should be the criteria. He said one reason
he reached the conclusion he did was he has worked with both firms. He said he liked Popham
Haik's presentation and agrees with the team concept they offer with several attorneys who
specialize in different areas. He said he thinks the turnover in staff makes this a good time for
a change in attorneys and would help create a new viewpoint for the City.
Councilmember Rosene stated he can see both sides of the issue. He said he likes the Holmes
and Graven firm but would not be afraid of making a change and added he feels a new firm
could "hit the ground running." He said he feels the Council will not lose whichever firm is
chosen.
Councilmember Kalligher reminded the Council she had made a motion Holmes and Graven be
retained. She stated she is concerned about the City getting the most for its money and there
could be hidden costs with a changeover.
4/25/94 - 13 -
Roll call vote: Councilmembers Kalligher, aye; Mann, aye; Rosene, aye; Scott, aye; Mayor
Paulson, nay. The motion passed.
Mayor Paulson thanked Mr. LeFevere for his firm's past and future service.
RESOLUTIONS - CONTINUED
The City Manager presented a Resolution Approving Specifications and Authorizing
Advertisement for Bids for the Acquisition of a Liquor Inventory Control System. He called
on Director of Finance Charlie Hansen to explain the resolution.
The Director of Finance explained the existing system of cash registers and computers used for
the sale of liquor in three stores need to be replaced as it is very difficult to obtain and maintain
parts for the cash registers. He stated the staff report lists a timeline for replacement of the
equipment. He also stated the new computer system will include inventory control which is a
cost savings to be applied toward the purchase. He said the resolution will authorize him to
advertise for bids on the equipment.
Councilmember Rosene asked how many firms the bid requests will be sent to. The Director
of Finance said there is a list of possible vendors who will all receive specifications for bids.
He said there will also be newspaper advertisements.
Councilmember Scott asked whether the City has a certain system in mind which others are
using or if the City will be spending money for a system which it would be pioneering. The
Director of Finance said there are several known systems which would meet the needs of the
City.
Councilmember Scott asked whether the price of $35,000 to $40,000 includes all equipment
needed. The Director of Finance said the price is for the entire system.
Councilmember Kalligher said she would like to know more about how much profit is received
through the liquor stores. She said she was interested in whether it is worth it for the City to
be in the business of selling liquor.
The Director of Finance gave two reasons for the City to run the sale of liquor: 1) The City can
in this way control sales, for example to minors and /or people who are already intoxicated. The
City employees are trained not to sell liquor in those cases. A private store would be more
likely to sell liquor in those situations (illegally) for the profit; 2) The City does make a profit
from handling the sale of liquor. In 1992, the profit was $120,000. In 1993, the profit was
down to about $90,000. For the last two years, a sum of $100,000 has been transferred to the
General Fund Budget. He added if the City were to get out of the business of selling liquor,
the alternative (selling the stores) would not be as profitable.
4/25/94 - 14 -
LAW FIRMS SUBMITTING RFD's REPRESENTATION HISTORY PRIMARY ATI HOU RATE /CHARGES
Bannigan & Kelly, PA Maplewood, Vadnais Heights,'Tay James Ilanton Primary Atty: $100/1111
1750 North Central Life "Dower White Bear Lake, Grey Cloud Island Twnshp., Oakdale, Municip rat:,: $75 or 82/1 -111
445 Minnesota Street Falcon Heights, North St. Paul, Roseville, Forest Lake, Assoc. Atty: $75/1111
Saint Paul, MN 55101 St. Paul Port Authority, White Bear Twnshp., Law Clerk: $40/1111
Phone: 612- 224 -3781 Mn. Teamster Local #320; have an open — ended retainer; Council Meetings: $275/1vltg.
Fax: 612 -223 -8019 able to end if conflicts with municipality Messenger: S'20/1111
Photocopies;° $.20 /Pg; Fax: $1/Pg
Long Distance: Cost; WestLaw: Cost
Photocopying: $.20/Pg; Westlaw: Cost
Long Distance: Cost; Postage: Cost over $.5
Carson and Clelland
6300 Shingle Creek Parkway, Suite 305 Spring Lake Park Jeffrey Carson Primary Atly: $70/11R
Minneapolis, MN 55430 -2190 Greenfield Legal Assistant: $25/I -Ir
Phone: 561 -2800 Maple Plain All 'out— of —pocket' expenses
Fax: 612-561-1943 I-Iassan Township
Brooklyn Center
Holmes & Graven
470 Pillsbury Center Brooklyn Center & EDA; Ilenn. Recycling Grp.; Crystal; Charles LeFevere PrimaryAtty (Civil matters): $100/1I11
Minneapolis, MN 55402 Sandstone; Lk. Minnetonka Conservation District; Litigation, icon. Develop.: $105/1IR
Phone: 612- 337 -9300 New Brighton; Lauderdale; White Bear Conserv. Dist.; Paralegals: $ 70/1111
Fax: 612 -337 -9310 Richfield; Loretto; Mpls. Housing Authority; Law Clerks: $65/141
Robbinsdale; LOGIS; SRA.
Lang, Pauly & Grcgerson, Ltd.
4400 IDS Center Eden PrairRichfield Civil Service Commission Richard Rosow PrimaryAtty: $90/1 -IR
80 South Eighth Street Delano Ramsey Assoc. Alt.;^ $70/11R
Minneapolis, MN 55402 SW Metro Transit: Paralegal: $50/1111
Phone: 612 -338 -0755 Eden Prairie Law Clerics: $40/1111
Fax: 612 -349 -6718 Chaska
Chanha
LAW FIRMS SUBMITTING R IT' s REPRESENTATION HISTORY PRIMARY ATI Y /STAFF HOURLY RATE /CIIA NAMEll ATIT & STAFF
WORKING W/ CITY
Sweeney, Borer & Ostrow
Capital Square, Suite #1200 Blaine, Blaine EDA, Blaine HRA, Little Canada, George Borer Retainer /Fee option negotiable George Borer, Atty; Paul Ostrow, Atty;
386 North Wabasha Street Isle, Walrkon, Onamia, Little Canada EDA, Primary Atty: $85/1-IR Patrick Sweeney, Assoc. Atty;
Saint Paul, MN 55102 Little Canada HRA. Paralegals: $45/1 -IR Cynthia Smith, Plgl; Beth Brandel, Plgl;
Phone: 612- 222 -2541 Law Clerk: $45/IIR Anne Lee, Plgl.
Fax: 612 - 223 -5289 Photocopying: $.20 /Pg
Long (list.; Cost; Potage: Cost
�I
LAW FIRMS SUBMI'I1'ING RFP's NAMED A'11'Y & STAFF YRS W/ REFERENCES %n 1992 BILLINGS
(Continued) WORKING W/ CITY FIRM /POS _ CIVIL /MUNICIP LAW
Bannigan & Kelly, PA James Banton, Atty 7+ YRS City Maplewood; Michael McGuire, CM 26%
1750 North Central Life Tower Patrick Kelly, Atty 770- 4525;City of 'Taylor balls, Clifford
445 Minnesota Street Janet Wilebski, Atty Anderson, Clk /Tres. 465 - 51.33; City of
Saint Paul, MN 55101 John Quarnstrom, Atty Twn of Grey Cloud Island, Dennis Ilanna,
Phone: 612- 224 -3781 Twn Chrprsn, 376 -4243; White Bear
Fax: 612 -223 -8019 Twnshp, Robert Weise nburger, Spvsr,
331 -3873.
Carson and Clelland
6300 Shingle Creek Parkway, Suite 305 Jeffrey Carson, Atty; William Clelland, Atty; 14YRS City of Spring Lake Park, Donald Busch, 50%
Minneapolis, MN 55430 -2190 Steven I ley, Atty; Ellen Schreder,Atty Clk /Trs,784 -6491
Phone: 561 -2800 City of Corcoran, Robert Derus; 420 -2288
Fax: 612 -561 -1943 Twnshp 1Iassan, Steven I'caslce, Admin,
428 -4100; City of Greenfield, Gail Lippert
Admin, 477 -6464; City of Maple Plain,
Donald Loebrick, Clk /trs, 479 -0515
IIolmes & Graven
470 Pillsbury Center Charles LeFevere, Atty; John Dean, Atty; 5YRS, Firms See Proposal; extensive list of references 80%
Minneapolis, MN 55402 Corrine IIeine, Atty; Ronald Batty, Atty; merged;
Phone: 612 -337 -9300 James'Thomson,Atty 1.2Yrs total
Pax: 612- 337 -9310
Lang, Pauly & Gregerson, Ltd.
4400 IDS Center Richard Rosow, Atty; Mark Johnson, Atty; 15YRS City of Eden Prairie, Carl JuIlie, CM, 19%
80 South Eighth Street Roger Pauly, Atty; Judy Dutcher, Assoc. Atty; 949- 8300;City of Delano, Dwight Poss,
Minneapolis, MN 55402 Todd Sattler, Assoc. Atty; Myr., 479- 1535;SW Metro Transit Com.
Phone: 612 -338 -0755 Allison Christopherson, Plgl. Diane Ilarbcrts, Adm,934 -7928
Fax: 612 - 349 -6718
LAW FIRMS SUBMITTING RIT s # YltS W /1 -IRM REFIsRENCES % 1992 BILLINGS
(Continued) IN THIS POSI'T'ION CIVIL /MUNICIP LAW
Sweeney, Borer & Ostrow
Capital Square, Suite #1200 13 +YRS See proposal; extensive listing 75%
386 North Wabasha Street
Saint Paul, MN 55102
Phone: 612- 222 -2541
Fax: 612-223-5289
i
I
i
r
� #9. Liquor Store update - report
•
Ig MEMORANDUM
TO: Mayor Myrna Kragness
Councilmember Kathleen Carmody
Councilmember Debra Hilstrom
Councilmember Barb Kalligher
Councilmember Kristen Mann
FROM: Cam Andre, Interim City Manager
DATE: September 1, 1995
SUBJECT: Liquor Store Update
We are continuing to compile the study on the Liquor Store. As soon as all reports and
financial analysis are complete we will forward this to you. I anticipate having this
information for the September 25, 1995 meeting.
I
General budget information
regarding details on 1996
Capital Outlay requests
•
•
10
MEMORANDUM
TO: Mayor Myrna Kragness, Council Members Barb
Kalligher, Kristen Mann, Kathleen Carmody,
Debra Hilstrom
FROM: Charlie Hansen, Finance Director
DATE: August 31, 1995
SUBJECT: Detail of capital outlay requests
At the August 21 worksession, the City Council requested more information on
capital outlay requests in the Proposed 1996 Budget. Attached are the Detail of
Capital Outlay a
p y p ges as they appear in the budget, followed by Justification of
Capital Outlays Request sheets for each item as submitted by the departments.
This information mation is P roduced in the same order that the departments the
nts a PP ear in
budget.
The only items missing from this report are property acquisitions of $233,000 in
the E.D.A. Fund and construction ro'ects. The E.D.A. property i ons
ac uisrt
P J P P ty q
can't be described until specific properties are chosen. The construction projects
in the Capital Projects Funds and the utility funds are described in the Capital
Improvements Program. All of the property acquisitions and construction projects
will be brought back to the City Council for individual approval as they come up
next year.
Government Buildings Department
1996 Budget
Detail of Capital Outlay
Total Manager
Description Unit Requested Recommend
1. Police Dispatch Upgrade 1 @ 5,325 $5,325 5,325
2. Chairs for Council Chambers 90 @ 150 13,500 13,500
3. Flower Planter 1 @ 625 625 625
4. Commercial wet/dry vacuum 1 @ 950 950 950
Total Capital Outlay $20,400 $20,400
55
CITY OF BROOKLYN CENTER
GENERAL FUND BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUEST
1. Department: Government Bldgs. Dept #: 119 Object #: 4520
2. Give description and quantity of item requested. Indicate date desired.
Upgrade Police Department Dispatch Room. Freshen up the dingy atmosphere with
new ceiling tiles, a fresh paint job, new wall covering, and upgrade the light fixtures
to ones that are more conducive to a police department's radio dispatch room.
Jan. 1996
3. Describe the necessity for and /or benefits or savings expected from this item.
Poor working conditions are not conducive to productivity. This area hasn't been a
part of any room remodeling for 10+ years.
4. If the item requires an increase in personal services for the activity, state the job
title(s) contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item: for example, trade -in, salvage, discard, etc.
Old lighting to the City auction.
7. Estimated Net Cost: $5,325 (Including tax)
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 $5,325 $5,325 -- $5,325
CITY OF BROOKLYN CENTER
GENERAL FUND BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUEST
1. Department: Government Bldgs. Dept #: 119 Object #: 4551
2. Give description and quantity of item requested: Indicate date desired.
90 chair replacement for lunchroom, council chambers.
Jan. 1996
3. Describe the necessity for and /or benefits or savings expected from this item.
Stackable council chairs are 14 years old and are looking ragged. Many are torn on
the front portion of seat cushions; some chair frames have been welded and repaired,
on others the rubber bumpers for stacking the chairs are breaking off, the chrome
caps are also falling off.
4. If the item requires an increase in personal services for the activity, state the job
title(s) contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item: for example, trade -in, salvage, discard, etc.
Old chairs would be sent to auction; some may be used in- house.
7. Estimated Net Cost: $13,500 (Including tax)
Quantity Unit Cost Total Cost Trade -in Net Total Cost
90 150 $13.500 -- $13,500
CITY OF BROOKLYN CENTER
GENERAL FUND BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUEST
1. Department: Government Bldgs. Dept #: 119 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
(1) 54" x 20" French Gray Weather Stone flower planter for front of newly
remodeled City Garage.
April 1996
3. Describe the necessity for and /or benefits or savings expected from this item.
Add a warmer, friendlier environment to front entrance to City Garage.
4. If the item requires an increase in personal services for the activity, state the job
title(s) contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item: for example, trade -in, salvage, discard, etc.
N/A
7. Estimated Net Cost: $625 (Including tax and freight $115.00)
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 625 625 -- $625
CITY OF BROOKLYN CENTER
GENERAL FUND BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUEST
1. Department: Government Bldgs. Dept #: 119 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
(1) 3.5 horse power commercial, wet /dry vacuum cleaner with stainless steel tank to
be used in cleaning and maintenance of city facilities.
January 1996
3. Describe the necessity for and /or benefits or savings expected from this item.
Old vacuum has to be repaired often and the tank is rusted through.
4. If the item requires an increase in personal services for the activity, state the job
title(s) contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
NIA
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item: for example, trade -in, salvage, discard, etc.
Old vacuum has no resale value.
7. Estimated Net Cost: $950
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 950 $950 -- $950
Data Processing Department
1996 Budget
Detail of Capital Outlay
Total Manager
Description Unit/Cost Requested Recommend
1. Personal Computers 15 @ 2,600 $39,000 39,000
2. Enhanced Computers - Engineering 2 @ 3,200 6,400 6,400
3. Portable Computers - Police 6 @ 3,400 20,400 20,400
4. Portable Computer -MIS 1 @ 4,600 4,600 4,600
5. Dot matrix printer - Police 1 @ 1,000 1,000 1,000
6. Laserjet printer - Police 1 @ 2,800 2,800 2,800
7. Laser Printer- Recreation 1 @ 1,450 1,450 1,450
8. Laser Printers - Engineering 1 @ 1,450 1,450 1,450
9. Laser Printers - Administration 2 @ 1,450 2,900 2,900
10. Color Laser Printer 1 @7,385 7,385 7,385
11. HP Design Jet 250C 1 @ 3,615 3,615 3,615
12. Fixed Asset Software- Finance 1 @ 12,000 12,000 7,000
13. Pagemaker license - Police 1 @ 525 525 525
14. League Scheduling Software 1 @ 2,500 2,500 2,500
15. PC Dictation Software 2 @ 1,000 2,000 2,000
16. Networked CD -ROM drives 2 @ 500 3 1,000
17. Networked Fax Server 1 @ 1,500 1,500 0
18. Computer Memory Modules 5,000 5,000
19. Replacement Computer Equip. 1 @ 2,900 2,900 2,900
20. 10 Excel Licenses 10 @ 259 2,590 0
21. 10 Word Processing Licenses 10 @ 263 2,630 2,630
22. Misc. Software 3,000 3,000
Total Capital Outlay $129,345 $117,555
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Administration/City Manager Dept. # 113 Object #: 4551
2. Give description and quantity of item requested. Indicate date desired.
Two standard desktop personal computers. Pentium processor, 14" monitor, 16 meg
ram, Windows, network connection.
3. Describe the necessity for and /or benefits or savings expected from this item.
Upgrade to allow for faster, more reliable processing speed to run software programs
with minimal down time. These PCs would replace older PCs used by the City
Manager and the Communications Coordinator.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
None
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
Installation by M.I.S. Coordinator.
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, ect.
Two 386 PCs will be sold scapped.
7. Estimated Net Cost: $5,200
Quantity Unit Cost Total Cost Trade -in Net Total Cost
Two $2,600.00 $5,200.00 $ $5,200.00
admbdgticapoutpc.at
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Community Dev. Dept. #: 115 Object #: 1109
Assessing Div.
2. Give description and quantity of item requested. Indicate date desired.
Three standard desktop personal computers. Pentium processor, 14" monitor, 16 meg ram,
Windows, network connection. Desire first quarter 1996 delivery.
3. Describe the necessity for and /or benefits or savings expected from this item.
This would be a replacement /upgrade of two existing PC's for users who multi -task and are
beginning to use ArcView, requiring a Pentium platform (per Ben Verbick of LOGIS). Also,
additional RAM is necessary to adequately support multiple tasks. Multi- tasking allows us to
respond to increasing service requests with existing staff rather than additional personnel costs.
If the item requires an increase in personal services for the activity, state the job title(s) contingent
upon the item.
None.
5. Indicate any expenses necessary to place this item in operation and whether these expenses are
included in your budget request.
None.
6. List any item which will be replaced by this purchase. State recommendations for disposition of
this item. For example, trade -in, salvage, discard, etc.
We suggest that one 386 PC remain in assessing to replace an HP 700/92 terminal. The two 486
PCs will be reassigned to other departments.
7. Estimated Net Cost: $ 7,800 (includes tax).
Quantity Unit Cost Total Cost Trade -in Net Total Cost
Three $ 2,600 $ 7.800 $ $ 7,800
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Finance Dept. # 116 Object #: 4551
2. Give description and quantity of item requested. Indicate date desired.
One standard desktop personal computer. Pentium processor, 14" monitor, 16 meg
ram, Windows, network connection.
3. Describe the necessity for and /or benefits or savings expected from this item.
In 1996, LOGIS plans to upgrade to client server version of the CORT Payroll
Pg Y
system. This requires us to have a Pentium Y q t m PC for the P a Y roll technitian to work
with payroll.
The Accounting Technician currently is using a HP 386 PC which should be replaced.
The HP 486 PC used by the payroll technitian could be shifted to this position.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
None
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
Installation by M.I.S. Coordinator.
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, ect.
HP QS 16 PC, sale if possible.
7. Estimated Net Cost: $2,600
Quantity Unit Cost Total Cost Trade -in Net Total Cost
one $2,600.00 $2,600.00 $ $2,600.00
6nbdg11capoutpc . ut
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Police Dept. # 131 Object #: 4551
2. Give description and quantity of item requested. Indicate date desired.
Two standard desktop personal computers. Pentium processor, 14" monitor, 16 meg ram,
Windows, network connections.
Desired in first quarter 1996
3. Describe the necessity for and /or benefits or savings expected from this item.
The addition of these two (2) personal computers would allow personnel to perform more effectively
and efficiently in executing their required job duties. The execution of these duties is essential to
police operations. These computers would replace two (2) 386/33 computers that are over four
years old. These work stations need the capability to access a number of applications at one time.
4. If the item requires an increase in personal services for the activity, state the job titles contingent
upon the item.
None
5. Indicate any expenses necessary to place this item in operation and whether these expenses are
included in your budget request.
Cabling connectors to the local area network, included.
6. List any item which will be replaced by this purchase. State recommendations for disposition of this
item. For example, trade -in salvage, discard, etc.
Two (2) 386/33 computers would be sold or otherwise disposed of.
7. Estimated Net Cost: $ 5.200
Quantity Unit Cost Total Cost Trade -in Net Total Cost
2 $2.600 S 5.200 S 0 $5.200
0
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Comm Dev Dept. # 133 Object #: 4551
2. Give description and quantity of item requested. Indicate date desired.
Two standard desktop personal computer. Pentium processor, 14" monitor, 16 meg
ram, Windows, network connection.
3. Describe the necessity for and /or benefits or savings expected from this item.
Two PCs are needed to replace old PCs.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
None
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
Installation by M.I.S. Coordinator.
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, ect.
HP QS 16 PC, sale if possible.
7. Estimated Net Cost: 2 6 00
Quantity Unit Cost Total Cost Trade -in Net Total Cost
Two $2,600.00 $5,200.00 $ $5,200.00
planbdgt \capoutpc.txt
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Engineering Dept. # 141 Object #: 4551
2. Give description and quantity of item requested. Indicate date desired.
Two standard desktop personal computers. Pentium processor, 14" monitor, 16 meg
ram, Windows, network connection.
3. Describe the necessity for and /or benefits or savings expected from this item.
Upgrade to allow for faster, more reliable processing speed to run software programs
with minimal down time. These PCs would replace older PCs used by the Public
Works Director and the Administrative Aide.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
None
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
Installation by M.I.S. Coordinator.
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, ect.
Two 386 PCs will be sold or scapped.
7. Estimated Net Cost: $5,200
Quantity Unit Cost Total Cost Trade -in Net Total Cost
Two $2,600.00 $5,200.00 $ $5,200.00
engineecicapoutpc. txt
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Recreation Dept. #161 Object #: 4551
2. Give description and quantity of item requested. Indicate date desired.
Three standard desktop personal computers. Pentium processor, 14" monitor, 16
meg ram, Windows, network connection.
3. Describe the necessity for and /or benefits or savings expected from this item.
Quality customer service is one of the main goals of the recreation department. The
addiional computers will be a cost savings in staff time which will result in
developing goodwill among the customers. We will receive software in 1995 which
will enable the department to automate facility reservations. The three computers
will enable the aquatics supervisor and the director to take swimming pool
reservations and will enable the program supervisor to take ball field reservations.
The additional computers will also assist the department with the class registration
system, especially during the mass registration times. We will be able to have more
staff imputting data.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
Initially there may be an increase in work load of these staff members to learn
software. The overall work load will level off to current load. The difference will be
the increased efficiency and the more timely assitance of customers. It will also
decrease the work load of some manual type things for secretaries and the aquatics
supervisor and program supervisor enabling them to make better use of time for
expanding programs and supervising current ones.
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, ect.
Two (2) computers (386)
7. Estimated Net Cost: $ 7,800
Quantity Unit Cost Total Cost Trade -in Net Total Cost
— $_2,600_ $_7,800 $ $_7,800_
CITY OF BROOKLYN CENTER
GENERAL FUND BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUEST
1. Department: Engineering Dept #: 141 Object #: 4551
2. Give description and quantity of item requested. Indicate date desired.
2 upgraded PC workstations for Public Services, to run PMP, ArcView, Oracle
Hansen, etc.
(Minimum - Pentium 2 MB VRAM ($2,800 + tax each)
Configuration - 16 MB RAM) + 17" Monitor January, 1996
3. Describe the necessity for and /or benefits or savings expected from this item.
Staff are responsible for maintaining and reporting from the pavement management
program (PMP), Arc View, Hansen Utility Facilities program, etc. These
sophisticated programs require advanced hardware to function properly. They would
also benefit from the ability to generate maps of service areas, maintenance, etc.
4. If the item requires an increase in personal services for the activity, state the job
title(s) contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
Cabling Building Maintenance Supervisor's, Maintenance Custodian's Offices ($100)
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item: for example, trade -in, salvage, discard, etc.
2 PC's to be reassigned, possibly as follows:
1 - Building Maintenance Supervisor
1 - Maintenance Custodian
7. Estimated Net Cost: $6.400 (Including tax)
Quantity Unit Cost Total Cost Trade -in Net Total Cost
2 $3.200 $6,400 -- $6.400
CITY OF BROOKLYN CENTER
GENERAL FUND BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUEST
1. Department: Police Dept #: 131 Object #: 4551
2. Give description and quantity of item requested. Indicate date desired.
Six (6) laptop computers with network interface cards for police 1996
3. Describe the necessity for and /or benefits or savings expected from this item.
These six (6) laptop computers would be for the police investigators. Currently the investigators
do not have available access to a computer when working on investigations at their work stations.
Often investigations require that the investigator research information through our local data base.
With the laptops, investigators could also write their own search warrants, type word processing
documents, and access SearchDisc and other available investigative applications. Laptops are more
feasible than personal computers because investigators could work at their desk and out in the field.
In addition, the police department does not have the space to have a full personal computer in each
investigator's work area.
4. If the item requires an increase in personal services for the activity, state the job title(s) contingent
upon the item.
None
5. Indicate any expenses necessary to place this item in operation and whether these expenses are
included in your budget request.
Cabling connectors to the local area network, included.
6. List any item which will be replaced by this purchase. State recommendations for disposition of
this item: for example, trade -in, salvage, discard, etc.
One (1) HP 700/92 would be discarded.
7. Estimated Net Cost: 20.400 (Including tax)
Quantity Unit Cost Total Cost Trade -in Net Total Cost
six $3.400 $20,400 0 $20,400
poNgt/laptoppc
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Data Processing Dept. # 120 Object #: 4551
2. Give description and quantity of item requested. Indicate date desired.
One laptop computer with 16 megabytes of RAM, network interface card, and
a modem. Desired January, 1996.
3. Describe the necessity for and /or benefits or savings expected from this item.
The laptop computer would facilitate the process of testing network connections
throughout the city. When a computer or other network device "goes down ", it
becomes necessary to determine the problem efficiently and expediently. Due to the
enormity of possible explanations, the determination of the problem hinders on the
proper tools for testing. The first of these tests is isolating the problem to either the
network connection or the network device.
Currently, the testing of a network connection is facilitated with the use of another
network device that is known to be in working condition. This often is in the form of
another computer that must be first disconnected from its current location, moved to
the location in question, and then reattached. After testing, this process must be
reversed. In the interim, the user of said computer is without his or her connection into
the network and all applications and files contained therein. Moreover, the time for this
process can be on the order of several hours.
Setting itself apart from other portables, the added memory (totalling 16 megs.) will
allow for a more versatile laptop capable of running resource - demanding applications
that normally run on powerful PCs. Likewise, the added modem will allow for portable
communications from any nearby phone line. This would be of great aid when dealing
with remote sites such as the Fire Stations, the Earle Brown Heritage Center, and the
Central Garage.
The benefits, therefore, of a portable laptop computer are obvious. Since problems
necessitating a portable computer occur almost daily, the use of the laptop would be
constant and in the long run save both time and money.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
None.
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
None.
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, ect.
None.
7. Estimated Net Cost: $4,600
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 $4,600_ $4,600 $0 $4,600
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Police Dept. # 131 Object #: 4551
2. Give description and quantity of item requested. Indicate date desired.
Dot matrix printer that is approved by the State of MN for printing criminal histories, driver
licenses, vehicle registrations, and teletypes.
1996 - One (1) dot matrix printer for police department (131)
3. Describe the necessity for and /or benefits or savings expected from this item.
The current printer for CJIS transactions is over fifteen years old and has begun to fail frequently.
It is necessary that we purchase an approved CJIS printer on state contract. The approved printers
are Lexmark PPS -2 2380, 2381, 2390, 2393 and Epson LQ 870 or 1170. A serial or coax port is
also required. The printer will reside in the communication center.
Further research coducted after the budget was submitted indicated that we can purchase the
requested printer for $600. The original amount requested for this item was $1,000.
If the item requires an increase in personal services for the activity, state the job titles contingent
upon the item.
None
5. Indicate any expenses necessary to place this item in operation and whether these expenses are
included in your budget request.
None
6. List any item which will be replaced by this purchase. State recommendations for disposition of this
item. For example, trade -in salvage, discard, etc.
Retire Tele- Terminal printer.
7. Estimated Net Cost: $600
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 $600 5600 0 600
0
CITY OF BROOKLYN CENTER
1996 BUDGET
0 JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Police Dept. # 131 Object #: 4551
2. Give description and quantity of item requested. Indicate date desired.
LaserJet Series IV high capacity printer with multiple trays and network interface card for police.
records.
1996 - One (1) LaserJet Series IV printer for police department (131)
3. Describe the necessity for and /or benefits or savings expected from this item.
The printer would replace two (2) dot matrix printers that are currently being used to print police
reports. The printer would serve two to four users in the records area. It is our desire to print all
police reports in laser quality. The multiple trays would be necessary for the different types of
paper required for printing police reports (i.e. 2 -part, 3 -part, 4 -part paper).
4. If the item requires an increase in personal services for the activity, state the job titles contingent
upon the item.
0 None
5. Indicate any expenses necessary to place this item in operation and whether these expenses are
included in your budget request.
Cabling connectors to the local area network, included.
6. List any item which will be replaced by this purchase. State recommendations for disposition of this
item. For example, trade -in salvage, discard, etc.
Two (2) dot matrix printers would be available to other departments or sold at city auction.
7. Estimated Net Cost: $3,000
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 $3,000 53,000 $200 $2,800
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Recreation Dept. #161 Object #: 4551
2. Give description and quantity of item requested. Indicate date desired.
1 Laser Jet 4 Printer January 1995
3. Describe the necessity for and /or benefits or savings expected from this item.
There are seven employees sharing one printer. Many times one staff member will
have put labels in the tray, but another staff member prints first and their document is
printed on labels instead of paper. This has resulted in a waste of paper, letterhead,
Earle Brown Days letterhead and labels. Time is also wasted because the employee
must print the same document two or three times. The printer is located in the front
office and the rest of the staff must walk out to the front office to get the printed
documents. When the same document has to be printed two or three times, time
is wasted in going out to retrieve the document or to reload the tray with the proper
letterhead or label sheets.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
None
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
There will be an expense in having the MIS coordinator install the printer to the
network and install on the seven computers. This expense is not included in the
budget request.
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, ect.
7. Estimated Net Cost: $ 1,450
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 $ 1,450 $ 1,450 $ $ 1,450
CITY OF BROOKLYN CENTER
GENERAL FUND BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUEST
1. Department: Engineering Dept #: 141 Object #: 4551
2. Give description and quantity of item requested. Indicate date desired.
Laser Jet 4 Printer for Engineering
January, 1996
3. Describe the necessity for and /or benefits or savings expected from this item.
Engineering currently operates with one laser Jet 4 and one Laser Jet 3. Current
Laser Jet 3 would be repositioned to the Sign Shop.
4. If the item requires an increase in personal services for the activity, state the job
title(s) contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
NIA
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item: for example, trade -in, salvage, discard, etc.
Existing Laser Jet 3 reassigned to Sign Shop
7. Estimated Net Cost: $1.450 (Including tax)
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 1.450 1, 450 0 1.450
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Administration/City Manager Dept. # 113 Object #: 4551
2. Give description and quantity of item requested. Indicate date desired.
Two HP LaserJet IV Printers with 2 megabytes ram. Replacements for
Administrative Secretary/Deputy City Clerk and Administrative Assistant /Deputy City
Clerk. January 1996.
3. Describe the necessity for and /or benefits or savings expected from this item.
Both positions are high volume printing users. Existing printers are worn out.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
None
5. Indicate any expenses necessary P P to lace this item in operation and whether these
expenses are included in your budget request.
Installation by M.I.S. Coordinator.
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
Old printers would be transferred to low volume locations now equipped with HP
LaserJet IIs.
7. Estimated Net Cost: $2,900
Quantity Unit Cost Total Cost Trade -in Net Total Cost
Two $1,450.00 $2,900.00 $ $2,900.00
admbdgdcapprint.txt
CITY OF BROOKLYN CENTER
GENERAL FUND BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUEST
1. Department: Engineering Dept #: 141 Object #: 4551
2. Give description and quantity of item requested. Indicate date desired.
Replace existing pen plotter with HP Design Jet 650C, with additional RAM and
Ether Net Card
3. Describe the necessity for and /or benefits or savings expected from this item.
Unlike the existing plotter, this plotter:
• Uses roll paper rather than single sheets, enhancing ease of use and ability
to make non - standard size plots
• Uses ink cartridges rather than pens. Pens clog easily, especially if not
used every day. Because of this, pens are often wasted.
Would be used for both engineering plans and drawings, and large format maps
generated by an Arc View user.
4. If the item requires an increase in personal services for the activity, state the job
title(s) contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
(Should plotter supplies be budgeted to DP? or Eng ?)
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item: for example, trade -in, salvage, discard, etc.
Trade -in or sale of existing pen plotter.
7. Estimated Net Cost: $7385 (Including tax)
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 $7,385 $7,385 $7,385
(IBJOCOR)
CITY OF BROOKLYN CENTER, MINNESOTA
GENERAL FUND BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
�1. Department: Engineering Dept. #: 141 Object #: 4551
2. Give description and quantity of item requested. Indicate date desired.
1 Design Jet 250C color ink jet plotter
3. Describe the necessity for and /or benefits or savings expected from this item.
Current plotter is a pen plotter that is high maintenance, requires constant staff supervision and is noisy
and very slow.
The new ink jet plotters provide full color output in one third of the time, requiring little staff supervision
and with little noise.
Would be used for both engineering plans and drawings, and large format maps generated by an Are View
user.
4. If the item requires an increase in personal services for the activity, state the job title(s) contingent upon
the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these expenses are included
in your budget request.
None noted
6. List any item which will be replaced by this purchase. State recommendations for disposition of this item.
For example, trade -in, salvage, discard, etc.
Replaces current pen plotter in engineering. Current plotter has little or no trade -in value.
7. Estimated Net Cost: $ 3,615 (includes tax).
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 $ 3,615 $ - 3. _ 615 $ 0 $ 3.615
0
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Data Processing Dept. # 120 Object #: 4551
2. Give description and quantity of item requested. Indicate date desired.
PC based fixed asset accounting software. Desired in the second half of 1996.
3. Describe the necessity for and /or benefits or savings expected from this item.
The city currently uses a LOGIS system to account for fixed assets. This system has
been costing us about $2,000 per year. LOGIS recently complete a cost study which
determined that charges for the fixed asset system should rise to about $6,000 for
1996 and $8,000 for 1997 and later years. At these rates, we feel that a PC based
system becomes a viable alternative.
Several software packages are available at prices up to $12,000. An initial survey
indicates that one of the less expensive ones will meet our needs. The $7,000
requested is slightly more than the current list price of the product because we
anticipate that by next year the vendor will produce a Windows version and charge
more for it.
We won't be able to withdraw from the LOGIS fixed asset system until December
1996. Purchasing the new system in mid 1996 will allow time for conversion of files
so we will be ready for year end processing.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
There will probably be an annual maintenance fee beginning in 1997.
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, ect.
Discontinue use of LOGIS fixed asset system.
7. Estimated Net Cost: $7,000
Quantity Unit Cost Total Cost Trade -in Net Total Cost
one $7,000 $7,000 000 7
$ $ $ ,000
dpbdgt/fasoft.txt
MEMORANDUM
Date: July 25, 1995
To: Charlie Hansen, Finance Director
From: Tim Johnson,) sst. Finance Director
Subject: Fixed Asset System Software
Based on my review of various fixed asset software systems, I feel we can find a good
fixed asset software package for less than $5,000. These systems provide excellent
flexibility and are available as network versions to provide multiple user capability.
Valuation Resource Management offers a DOS network version including sales tax and first
year maintenance for $4,073. It is my recommendation that we convert to non - LOGIS
fixed asset system in 1996 and discontinue with the LOGIS fixed asset system. Based on
the 1996 LOGIS budget and current software prices, the one -time purchase cost of a new
system is less than the one year LOGIS cost of $5,785. The various software brochures are
available for review upon request.
MEMORANDUM
Date: June 29, 1995
To: Charlie Hansen, Finance Director
From: Tim Johnson sst. Finance Director
Subject: Fixed Asset System Software
In response to your request, I have conducted an informal survey of metro municipalities
for information on fixed asset system software possibilities. I found three software
companies worthy of our review and have received materials from two.
Best! Programs Inc.: This software company is located in Virginia and has provided a full
working demo program for a 30 day free trial. The cost of the windows version is $1,595
plus tax. Other options include a report writer for $495 and support for $495 per year
which includes updates. The price above is for a PC based system. I was told a network
version was in the works and possibly available in three months. Eagan and Lakeville
currently use the program and recommend it as a simple, low cost fixed asset system.
FundWorks: This software company is located in White Bear Lake and is part of the
Tautges, Redpath accounting firm. The cost for a network package is $12,000. A
demonstration is possible if we decide to review this software. Current users include:
Oakdale, Lino Lakes, Cottage Grove, Mounds View, Chanhassen and Ramsey. I don't have
the details of what the $12,000 includes in terms of support and training.
Valuation Resources Management: This software company is located out of Texas -and
sells software tailored for governmental units. I have not received materials on this
software. I base my findings on a phone call with Robin from the City of White Bear
Lake. The PC based system costs $1,995 and a network version is $3,495. Features in
this software include replacement and insurance cost reporting. This software is a
government fixed asset system with a lot of features and reports set up for government
entities.
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
0
1. Department: Police Dept. # 131 Object #: 4551
2. Give description and quantity of item requested. Indicate date desired.
Aldus Pagemaker license for police secretary.
1996 - One (1) Pagemaker license for police department (131)
3. Describe the necessity for and /or benefits or savings expected from this item.
Currently the police department has one (1) Pagemaker license for one of the two police secretaries.
It is the police department's desire to have both police secretaries work stations have Pagemaker
access for executing desktop documents (i.e. publicity for D.A.R.E. events, Bicycle Rodeo, Crime
Prevention sponsor events, etc.)
4. If the item requires an increase in personal services for the activity, state the job titles contingent
upon the item.
None
5. Indicate any expenses necessary to place this item in operation and whether these expenses are
included in your budget request.
None
6. List any item which will be replaced by this purchase. State recommendations for disposition of this
item. For example, trade -in salvage, discard, etc.
None
7. Estimated Net Cost: $525
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 S525 S525 0 525
CITY OF BROOKLYN CENTER
GENERAL FUND BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
------------------------------------------------------------------------------------------------------------------------------------------------------
1. Department: Recreation Dept. 160 Object #: 4551
2. Give description and quantity of item requested. Indicate date desired.
League Scheduling Software
Recreation January 1996
3. Describe the necessity for and /or benefits or savings expected from this item.
Used to schdule league games for softball, broomball, basketball etc.. Tracks inventory of
available fields, teams and times. Automatically tags potential schedule conflicts.
4. It the item requires an increase in personal services for the activity, state the job title(s)
contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these expenses are
included in your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for disposition
of this item. For example, trade -in, salvage, discard, etc.
7. Estimated Net Cost: $ 2,500
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 $ 2,500 $ 2,500 $ 0 $ 2,500
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Admin Dept. # 113 Object #: 4551
2 Give e descri tion and quantity item P q ty m requested. Indicate date desired.
Sound card and voice recognition software for the City Manager's PC.
3. Describe the necessity for and /or benefits or savings expected from this item.
This equipment should speed the City Manager's work on word processing documents
and reduce the chance of repetative motion injury.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
None
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
Installation by M.I.S. Coordinator.
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, ect.
None.
7. Estimated Net Cost: $1,000 _
Quantity Unit Cost Total Cost Trade -in Net Total Cost
one $1,000.00 $1,000.00 $
$1,000.00
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Finance Dept. # 16 Object #: 4551
2. Give description and quantity of item requested. Indicate date desired.
Sound card and voice recognition software for the Finance Director's PC.
3. Describe the necessity for and /or benefits or savings expected from this item.
This equipment should speed the Finance Director's work on word processing
documents and reduce the chance of repetative motion injury.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
None
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
Installation by M.I.S. Coordinator.
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, ect.
None.
7. Estimated Net Cost: $1,000 - —
Quantity Unit Cost Total Cost Trade -in Net Total Cost
one $1,000.00 $1,000.00
$ $1,000.00
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Data Processing Dept. # 120 Object #: 4551
2. Give description and quantity of item requested. Indicate date desired.
Two network CD -ROM drives. Desired in the first quarter of 1996.
3. Describe the necessity for and /or benefits or savings expected from this item.
There many information resources that are becoming available on CD -ROM. When
loaded on a network drive, this information becomes available to any of the connected
PCs. Some of these CD -ROMs are free, others require a subscription fee which the
requesting departments will have to pay out of their own budgets.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, ect.
7. Estimated Net Cost: $1,000
Quantity Unit Cost Total Cost Trade -in Net Total Cost
two $500 $1,000 $ $1,000
dpbdgticdrom.txt
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Data Processing Dept. # 120 Object #: 4551
2. Give description and quantity of item requested. Indicate date desired.
Computer memory modules. Desired in the first quarter of 1996.
3. Describe the necessity for and /or benefits or savings expected from this item.
The City has an inventory of about 76 PCs connected to the main network. These are
kept in service for an average of five years before being replaced. During that time,
technology advances in all areas, but greatest change always seems to be the need for
additional random access memory (RAM). RAM is also the easiest and most cost
effective thing to update on a PC.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
7. Estimated Net Cost: $5,000
Quantity Unit Cost Total Cost Trade -in Net Total Cost
$5,000 $5,000 $ $5,000
dpbdgt/memory.att
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Data Processing Dept. # 120 Object #: 4551
2. Give description and quantity of item requested. Indicate date desired.
One standard desktop PC or two laserjet printers.
3. Describe the necessity for and /or benefits or savings expected from this item.
Given the quantity of computer equipment in the City's inventory, and the fact that
we plan to keep equipment for up to five or six years, it become highly probable that
some equipment will fail during the course of the year. With our oldest equipment, it
may not be economical to repair a major break down. We have followed the practice
of budgeting for the replacement of a minimal amount of equipment with out knowing
which items will be replaced.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
None.
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
Installation by the M.I.S. Coordinator.
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, ect.
Items which may be replaced would be considered to be uneconomical to repair and
would be cannibalized for parts or junked.
7. Estimated Net Cost: $2,900
Quantity Unit Cost Total Cost Trade -in Net Total Cost
Two $1,450 $2,900 $ $2,900
replace.jst
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Data Processing Dept. # 120 Object #: 4551
2. Give description and quantity of item requested. Indicate date desired.
Ten Wordperfect licenses. Desired in the first quarter of 1996.
3. Describe the necessity for and /or benefits or savings expected from this item.
The City has an inventory of about 76 PCs connected to the main network. We have
31 Wordperfect licenses which allow any combination of 31 users to concurrently do
word processing. With the increasing computer literacy among employees, plus the
addition of a couple of desktop PCs and six laptop PCs in 1996, we expect that 31
licenses will no longer be adequate for concurrent use by employees. The addition of
ten more licenses should keep us from violating the license agreement.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
5. Indicate an expenses necessary t
y p ssary o place this item in operation and whether these
expenses are included in your budget request.
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
7. Estimated Net Cost: $5,000
Quantity Unit Cost Total Cost Trade -in Net Total Cost
Ten $263 $2,630 $ $2,630
dpbdgdwordperf.tzt
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Data Processing Dept. # 120 Object #: 4551
2. Give description and quantity of item requested. Indicate date desired.
Miscellaneous software. To be purchased throughout 1996 as needed.
3. Describe the necessity for and /or benefits or savings expected from this item.
The City has a variety of software products in use. At unforeseeable intervals, the
vendors come out with upgrades which may cost from a few dollars up to several
hundred dollars per license to acquire. Other useful software such as clip art become
available each year but the cost is typically under the $500 threshold which we
capitalize. Having this account allows us to update our inventory of software without
bothering the City Council with a multitude of minor requests.
4. if the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
7. Estimated Net Cost: $3,000
Quantity Unit Cost Total Cost Trade -in Net Total Cost
$3,000 $3,000 $ $3,000
dpbdgdmiscso8.txt
Police Department
1996 Budget
Detail of Capital Outlay
Total Manager
Description Unit/Cost Requested Recommend
1. Typewriter 1 @ 650 $650 650
2. Transcribers 2 @ 750 1,500 1,500
3. Color Laser Printer 1 @13,000 13,000 13,000
4. Body Bunker & Light 1 @ 1,460 1,460 1,460
5. Display Pager with Voice 1 @ 2,125 2,125 2,125
6. Resuscitators 2 @ 425 850 850
7, Television with VCR 1 @ 600 600 600
8. Light Bar /Sirens 2 @ 2,500 5,000 5,000
9. Radar Unit 1 @ 2,700 2,700 2,700
Total Capital Outlay $27,885 $27,885
68
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Police Dept. # 131 Object #: 4551
2. Give description and quantity of item requested. Indicate date desired.
One (1) Typewriter
1996
3. Describe the necessity for and /or benefits or savings expected from this item.
The current electric typewriter, that is used in the day to day police records operations, is over ten
years old. This typewriter has been defined at "non - repairable" and replacement parts are no longer
available.
4. If the item requires an increase in personal services for the activity, state the job titles contingent
upon the item.
None
5. Indicate any expenses necessary to place this item in operation and whether these expenses are
included in your budget request.
None
6. List any item which will be replaced by this purchase. State recommendations for disposition of this
item. For example, trade -in salvage, discard, etc.
Discard one (1) typewriter.
7. Estimated Net Cost: $650
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 $650 5650 $0 $650
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Police Dept. # 131 Object #: 4551
2. Give description and quantity of item requested. Indicate date desired.
Two (2) transcribers
1996
3. Describe the necessity for and /or benefits or savings expected from this item.
Current units are at least five years old and the repair frequency is increasing.
4. If the item requires an increase in personal services for the activity, state the job titles contingent
upon the item.
None
5. Indicate any expenses necessary to place this item in operation and whether these expenses are
included in your budget request.
None
6. List any item which will be replaced by this purchase. State recommendations for disposition of this
item. For example, trade -in salvage, discard, etc.
Discard two of the oldest and worn transcription units.
7. Estimated Net Cost: $1,500
Quantity Unit Cost Total Cost Trade -in Net Total Cost
2 $750 $1,500 $0 $1,500
0
CITY OF BROOKLYN CENTER
1996 BUDGET
0 JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Police Dept. # 131 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
Black and White and Color Laser Printer for Photo Imaging System
1996
3. Describe the necessity for and /or benefits or savings expected from this item.
Would provide full-sheet color printing of photo - lineups through the photo - imaging system. There
are six photos per line -up. Our current color printer provides 4 X 5 color printing. It is our desire
and the County Attorney's to have all photos on one sheet for photo - lineups. A full-sheet is the
necessary size in having the physical details when a victim /witness is identifying a suspect.
o 4. If the item requires an increase in personal services for the activity, state the job titles contingent
upon the item.
None
5. Indicate any expenses necessary to place this item in operation and whether these expenses are
included in your budget request.
None
6. List any item which will be replaced by this purchase. State recommendations for disposition of this
item. For example, trade -in salvage, discard, etc.
Black and White printer would be moved to another location in the police department that is in need
of a printer.
7. Estimated Net Cost: $ 13.000
0 Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 $13,000 $13,000 SO $t3,000
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Police Dept. # 131 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
One (1) Body Bunker with Light Kit
1996
3. Describe the necessity for and /or benefits or savings expected from this item.
A bunker is a shield of ballistic material designed to deflect hostile fire. Officers employ bunkers in
room or building entries where hostile gunfire is believed to be likely. The police department
currently has two bunkers. One dates back to the 1970's and the second is a smaller, poorly
designed bunker. Both are difficult for officers to use. Technology and new materials allow for a
bunker to weigh 17 pounds opposed to the older bunker weighing 20 -25 pounds. Threat level is
IIIA and has a non - spalling ballistic viewport.
4. If the item requires an increase in personal services for the activity, state the job titles contingent
upon the item.
None
5. Indicate any expenses necessary to place this item in operation and whether these expenses are
included in your budget request.
None
6. List any item which will be replaced by this purchase. State recommendations for disposition of this
item. For example, trade -in salvage, discard, etc.
Discard two (2) old bunkers.
7. Estimated Net Cost: $1,460
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 $1,460 S 1.460 $0 $1,460
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Police Dept. # 131 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
One (1) Display Pager with Voice Transmitter
1996
3. Describe the necessity for and /or benefits or savings expected from this item.
Is used for transmitting, monitoring, and recording conversations in undercover operations. Is
disguised as a functional pager providing greater undercover officer safety from detection by
suspects. This transmitter can be used with the receiver that we currently have. It would be of
great value in doing narcotic cases and many other applications in investigation where a covert
recording of a conversation with a suspect would be of great evidentiary value.
If the item requires an increase in personal services for the activity, state the job titles contingent
upon the item.
None
5. Indicate any expenses necessary to place this item in operation and whether these expenses are
included in your budget request.
None
6. List any item which will be replaced by this purchase. State recommendations for disposition of this
item. For example, trade -in salvage, discard, etc.
None
7. Estimated Net Cost: $2.125
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 $2125 2 ?
_ � . LS SO $ 2,125
CITY OF BROOKLYN CENTER
1996 BUDGET
0 JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Police Dept. # 131 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
Two (2) Resuscitators
1996
3. Describe the necessity for and /or benefits or savings expected from this item.
Resuscitators supply oxygen to victims at the scene of accidents and medical emergencies. The
units requested replace resuscitators that are over six years old and have surpassed their projected
replacement date.
4. If the item requires an increase in personal services for the activity, state the job titles contingent
0 upon the item.
None
5. Indicate any expenses necessary to place this item in operation and whether these expenses are
included in your budget request.
None
6. List any item which will be replaced by this purchase. State recommendations for disposition of this
item. For example, trade -in salvage, discard, etc.
Discard two (2) resuscitators.
7. Estimated Net Cost: 850
Quantity Unit Cost Total Cost Trade -in Net Total Cost
0 2 $425 850 so $850
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
I. Department: Police Dept. # 131 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
One (1) Television with VCR for Communication Van
1996
3. Describe the necessity for and /or benefits or savings expected from this item.
The television /vcr is used for viewing video tapes produced at a crime scene or major incidents by
line personnel. Command staff can rely on visual information obtained to help them in their
decision making process. Additionally, a television /vcr can be used to monitor the news services
coverage which frequently includes the use of helicopters which provide unique views not available
to officers on the ground. This unit would replace the unit that was destroyed in the mobile
command unit fire in 1994.
W lf Zhe te m requires an increase in personal service�for th e activity, ' state ho titles contingent
upon the item.
None
5. Indicate any expenses necessary to place this item in operation and whether these expenses are
included in your budget request.
None
6. List any item which will be replaced by this purchase. State recommendations for disposition of this
item. For example, trade -in salvage, discard, etc.
None
7. Estimated Net Cost: 600
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 S600 S600 $0 S600
CITY OF BROOKLYN CENTER
1996 BUDGET
0 JUSTIFICATION OFj CAPITAL OUTLAYS REQUESTS
1. Department: Police Dept. # 131 Object #: 4553
2. Give description and quantity of item requested. Indicate date desired.
Two (2) Light Bar and Siren Systems
1996
3. Describe the necessity for and /or benefits or savings expected from this item.
These would replace the two current light bar systems purchased over five years ago. The
requested light bar and siren system would increase the amount of visible lighting on squads during
emergency calls for service, which is extremely important to officer safety.
4. If the item requires an increase in personal services for the activity, state the job titles contingent
upon the item.
None
5. Indicate any expenses necessary to place this item in operation and whether these expenses are
included in your budget request.
Installation included in squad changeover.
6. List any item which will be replaced by this purchase. State recommendations for disposition of this
item. For example, trade -in salvage, discard, etc.
Discard two light bar and siren systems.
7. Estimated Net Cost: $5,000
Quantity Unit Cost Total Cost Trade -in Net Total Cost
2 $2.500 $5,000 $0 $5.000
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Police Dept. # 131 Object #: 4553
2. Give description and quantity of item requested. Indicate date desired.
One (1) Radar Unit
1996
3. Describe the necessity for and /or benefits or savings expected from this item.
Used to enforce traffic laws. The unit would be mounted in a police squad that currently does not
have a radar unit.
4. If the item requires an increase in personal services for the activity, state the job titles contingent
upon the item.
None
5. Indicate any expenses necessary to place this item in operation and whether these expenses are
included in your budget request.
Installation included in squad changeover.
6. List any item which will be replaced by this purchase. State recommendations for disposition of this
item. For example, trade -in salvage, discard, etc.
None
7. Estimated Net Cost: $2,700
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 $2.700 $2.700 $0 $2,700
0
Fire Department
1996 Budget
Detail of Capital Outlay
Total Manager
Description Unit/Cost Requested Recommend
1. Fire Helmets 40 @ 400 $16,000 $16,000
2. Pagers 10 @ 450 4,500 4,500
3. Hurst rescue tool 1 @ 22,000 22,000 22,000
4. Air Rescue Knife 1 @ 1,968 1,968 1,968
5. Pumper test kit 1 @ 1,475 1,475 1,475
6. CPR Manikans 2 @ 1,895 3,790 3,790
7. Smoke generator 1 @ 1,750 1,750 0
8. Dewatering pump 1 @ 1,975 1,975 0
9. Deluge Gun 1 @ 4,800 4,800 0
Total Capital Outlay $58,258 $49,733
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Fire Dept. # 132 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
40 Fire Helmets 1996
3. Describe the necessity for and /or benefits or savings expected from this item.
This will replace our current plastic type helmets with leather with impact liner,
which will be a much safer helmet and will last longer. Currently we are replacing
10 to 12 helmets per year. This new helmet will last at least 10 years.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
0
5. Indicate any expenses necess ary P to lace this item in operation and whether these
P
expenses are included in your budget request.
0
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
Discard
7. Estimated Net Cost: S
Quantity Unit Cost Total Cost Trade -in Net Total Cost
40 S 400 S 16.000 S 0 S 16.000
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Fire Dept. # 132 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
10 Pagers 1996
3. Describe the necessity for and /or benefits or savings expected from this item.
This will be to start a replacement program for the fire pagers. These are carried by
all firefighters and are used 24 hours a day, all year long. This will be a five to six
year replacement program.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
Discard
7. Estimated Net Cost: S 4.500
Quantity Unit Cost Total Cost Trade -in Net Total Cost
10 S 450 S 4.500 $ 0 S 4.500
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Fire Dept. # 132 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
1 Hurst Rescue Tool 1996
Assembly Kit
3. Describe the necessity for and /or benefits or savings expected from this item.
This will be to replace our 20 year old Hurst rescue tool. This is the unit we use to
rescue people from auto accidents and also to lift heavy items off people should they
become trapped. Over the years we have saved many lives with this tool and after 20
years usage, we need a replacement.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
0
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
0
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
Keep as a back up rescue tool
7. Estimated Net Cost: S 22.000
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 S 22.000 S 22.000 $ 0 S 22.000
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Fire Dept. # 132 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
1 Air operated rescue knife 1996
3. Describe the necessity for and /or benefits or savings expected from this item.
This would be used in auto extrication and in other emergencies. It can cut through
glass without shattering it as well as steering columns and other metal. It is a rescue
knife /saw developed by a rescue professional for the emergency service. It is also
very portable which will allow us to bring it up to the car.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
None
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
N/A
7. Estimated Net Cost: 1.968
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1
S 1,968 S 1.968 S 0 S 1.968
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Fire Dept. # 132 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
1 Pumper test kit 1996
3. Describe the necessity for and /or benefits or savings expected from this item.
This will be used to enable us to test our pumper to make sure they can pump their
rated capacity, which has to be done on a regular basis. At present, we have to hire
this done and with these gauges we can do this on our own.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
i 0
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
0
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
N/A
7. Estimated Net Cost: S 1.475
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 S 1.475 S 1.475 S 0 S 1.475
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Fire Dept. # 132 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
2 CPR mannequins 1996
3. Describe the necessity for and /or benefits or savings expected from this item.
These would be replace two of our old, worn out CPR mannequins. The fire
department uses these each year to certify our firefighters in CPR and the old ones
are worn out and need replacement.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
None
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
Discard
7. Estimated Net Cost: S 3.790
Quantity Unit Cost Total Cost Trade -in Net Total Cost
2 $
1 .895 S 3.790 S 0 S 3.790
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Fire Dept. # 132 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
1 Smoke generator 1996
3. Describe the necessity for and /or benefits or savings expected from this item.
We will be using this unit to generate a smoke that is non -toxic to use when training
firefighters. We can use this type of smoke in our fire station to present a smokey
atmosphere for our firefighters to do a search and rescue.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
0
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
0
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
N/A
7. Estimated Net Cost: S 1.750
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 S 1.750 S 1.750 S 0 S 1.750
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Fire Dept. # 132 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
1 Dewatering Pump 1996
3. Describe the necessity for and /or benefits or savings expected from this item.
This will be to replace our 15 year old floating pump that has become unusable due to
its age and inability to start it when we need it. We have tried to fix it without much
success.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
0
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
0
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
Discard /junk
7. Estimated Net Cost: S 1.975
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 S 1.975 S 1.975 S 0 S 1.975
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Fire Dept. # 132 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
1 Ground deluge gun 1996
3. Describe the necessity for and /or benefits or savings expected from this item.
I would like to purchase a ground operated water deluge water master stream unit.
This would be to replace our 18 year old ground deluge gun that is worn out/broken
and needs to be replaced.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
None
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
Discarded
7. Estimated Net Cost: S 4.800
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 S 4.800 S 4.800 $ 0 S 4.800
` Emergency Preparedness
1996 Budget
Detail of Capital Outlay
Total Manager
Description Unit/Cost Requested Recommend
1. E911 Encoder /decoder 1 @ 2,900 $2,900 $2,900
2. Weather Direction Unit 1 @ 3,600 $3,600 $0
Total Capital Outlay $6,500 $2,900
80
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Emergency Preparedness Dept. # 134 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
Encoder /Decoder 1996
3. Describe the necessity for and /or benefits or savings expected from this item.
In the 1st quarter of 1996, the emergency broadcast will be changed to an Emergency
Alert System. This is the electronic media that is used to disseminate information
during a natural, technological or nuclear disaster.
Because Brooklyn Center is a Public Safety Answering Point (PSAP) we will have to
install an encoder /decoder in our dispatch center to participate in the Emergency Alert
System. This will allow us to receive any type of emergency information and allow
us to inform our citizens to take proper action for the coming emergency.
Brooklyn Center has been an Emergency Broadcast point since our dispatch center
was constructed.
Cost for encoder /decoder including installation $2,900
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
Included
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
None
7. Estimated Net Cost: $ 1 1 900
Quantity Unit Cost Total Cost Trade -in Net Total Cost
S__2_Q_eD 2_Q_ s n S QQO
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Emergency Preparedness Dept. # 134 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
1 Weather direction unit
1996
3. Describe the necessity for and /or benefits or savings expected from this item.
This weather station would allow us to monitor wind direction, wind sped, current
temperature, humidity on minute to minute basis. This aid is extremely valuable
during a haz -mat incident. These same weather conditions given by the weather
bureau are generally two or more hours old and are not specific enough during an
emergency situation
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
NIA
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
Included
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
None
7. Estimated Net Cost: $ '3
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1� I r1nn S n n_
Engineering Department
1996 Budget
Detail of Capital Outlay
Total Manager
Description Unit/Cost Requested Recommend
I. Total Station Survey Equip. 1 @ 16,000 $16,000 $16,000
2. Design Jet 250C Plotter 1 @ 3,615 3,615 -
3. LaserJet4P Printer 1 @ 1,000 1,000 -
Total Capital Outlay $20,615 $16,000
87
CITY OF BROOKLYN CENTER
' GENERAL FUND BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUEST
1. Department: Engineering Dept #: 141 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
"Total Station" Survey Equipment including integration with AutoCAD
Engineering January 1996
3. Describe the necessity for and /or benefits or savings expected from this item.
Equipment would provide state of the art accuracy for survey related functions.
Equipment uses satellite tracking to ensure accurate readings. Uses on site computer
data collection a Q
tion nd supports seamless integration with Auto CAD station.
PP
4. If the item requires an increase in personal services for the activity, state the job
title(s) contingent upon the item.
NIA
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
Training for survey crew on equipment use. Training will cost approximately
$500.00 and will be charged to the training budget in the unallocated department.
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item: for example, trade -in, salvage, discard, etc.
Vendor has indicated a lease or lease /option purchase may be available.
7. Estimated Net Cost: $16,000 (Including tax)
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 $16,000 $16,000 0 $16,000
STREET MAINTENANCE DEPARTMENT
1996 Budget
Detail of Capital Outlay
Total
Manager
Description Unit/Cost Requested Recommend
1. Flat File 1 @ 2,200 $2,200 $2,200
2. Enhanced PC 1 @ 4,200 4,200 4,200
3. Sign Cutting Machine 1 @ 15,500 15,500 15,500
4. Chain Saws 2 @ 550 1,100 1,100
Total Capital Outlay $23,000 $23,000
CITY OF BROOKLYN CENTER
GENERAL FUND BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUEST
1. Department: Street Sign Shop Dept #: 142 Object #: 4550
2. Give description and quantity of item requested. Indicate date desired. Jan. 1996
One (1) Five Drawer Flat File consisting of three (3) units. $2,200.00
3. Describe the necessity for and /or benefits or savings expected from this item.
Present units are in poor condition and additional storage needed for items displaced
by welding booth.
4. If the item requires and increase in personal services for the activity, state the job
title(s) contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in _your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item: for example, trade -in, salvage, discard, etc.
7. Estimated Net Cost: $2,200.00 (Including tax)
Quantity Unit Cost Total Cost Trade -in Net Total Cost
One (1) $2,200.00 $2,200.00 None $2,200.00
just96sign
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Streets Dept. # 142 Object #: 4551
2. Give description and quantity of item requested. Indicate date desired.
One enhanced desktop personal computer. High -speed Pentium processor, 17"
monitor, 24 meg ram, 1 gigabyte hard drive, Windows, network connection.
3. Describe the necessity for and /or benefits or savings expected from this item.
Would be used to run the TrafficCad Pro software which inventories all street signs
and controls the Summagraphics cutter /plotter which will produce street signs in
house rather than contracting then out.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
None
5. Indicate any expenses necessary P P to lace this item in operation and whether these
expenses are included in your budget request.
Installation by M.I.S. Coordinator.
6. List an item which will be replaced b this purchase. State recommendations for
Y P Y P
n
disposition of this item. For example, trade -in salvage, discard, ect.
A standard desktop PC will be available to shift to another location.
7. Estimated Net Cost: $4,200
Quantity Unit Cost Total Cost Trade -in Net Total Cost
one $4,200.00 $4,200.00 $ $4,200.00
streets \capourpc.txt
CITY OF BROOKLYN CENTER
GENERAL FUND BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUEST
1. Department: Engineering Dept #: 141 Object #: 4551
2. Give description and quantity of item requested. Indicate date desired.
- 1 Sign cutting software
- 1 Cutter /plotter January, 1996
3. Describe the necessity for and /or benefits or savings expected from this item.
Staff at the sign shop are responsible for maintaining and installation of all city
signage. This automated process would increase productivity and quality.
4. If the item requires an increase in personal services for the activity, state the job
title(s) contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item: for example, trade -in, salvage, discard, etc.
7. Estimated Net Cost: _$15,500 (Including tax)
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 system $15,500 $15.500 -- $15.500
z-
3
L
Th package would save approximately:
> $500 $1,000. /yr on.purchase of die cut numbers and letters.
> $1,000. $1,500. /yr on purchase of electronically produced
E sign faces from outside suppliers.
s�_.. > $3- $4,000. /yr (150+ hrs)on hand cut and spaced 'Letters for
t. all types of signs (e.g. Street Name, No Parking, etc).
> $? savings as we (and other departments) find more and
better ways to use this system.
This adds up to a savings of - at least $6,000.00 /yr; which means
, &e recover this investment in just 2.5 years, or less, depending on
how muc of er departments use this service. With design and
setup capabilities we will find new ways to utilize this equipment
as we learn its' full range of function. The software package is
already set up with mono - chrome and color scanning capability,
which we can simply add in the future with the purchase of a
scanner.
This system is a prime of example of how technology can help us do
more with less time and money.
0 Cost breakdown:
> TrafficCAD Pro software .................$7,500.00
In house training included (3 days)
> Summagraphics T610 cutter/plotter ....... $5,995.00
> LOGITECH (3 button serial mouse) ........... $50.00
> Cost variance (5 %) ........................$677.25
> Tax (6.5 %) ..... ...........................$924 45
> Total funding needed ...................$1 4 .7
Quote from: Chromatek, Inc. Will Baker
3408 Yale Street
Houston, TX 77018
Tel It#1- 800 - 990 -0945
See Appendix: A for further description and detail
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Street Dept. # 142 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
Two (2) Chain saws 02/01/96
3. Describe the necessity for and / or benefits or savings expected from this item.
Scheduled replacement of two (2) chain saws.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
NIA
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
Two (2) Johnsrud chain saws Auction
7. Estimated Net Cost: $1,100.00
Quantity Unit Cost Total Cost Trade -in Net Total Cost
2 $550.00 $1,100.00 $ $1,100.00
96justcs
Community Center
1996 Budget
Detail of Capital 4utlav
Total Manager
Description Unit/Cost Requested Recommend
I. Replacement Equipment $5,000 $5,000
Total Capital Outlay $5,000 $5,000
129
CITY OF BROOKLYN CENTER
GENERAL FUND BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUEST
1. Department: Community Center Dept #: 167 Object #:4551
2. Give description and quantity of item requested. Indicate date desired.
Miscellaneous equipment replacement
3. Describe the necessity for and /or benefits or savings expected from this item.
The Community Center currently has a large inventory of equipment that is used on
a daily basis. As a result, it is likely that during the year some pieces of equipment
are going to reach their useful life, and need to be replaced. With this fact in mind,
we have budgeted for replacement of a minimal amount of equipment each year,
without knowing which specific items might need to be replaced..
4. If the item requires an increase in personal services for the activity, state the job
title(s) contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item: for example, trade -in, salvage, discard, etc.
Items replaced would have little or no resale value
7. Estimated Net Cost: $5,000 (Including tax)
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 $5,000 $5,000
Parks Maintenance Department
1996 Budget
Detail of Capital Outlay
Total Manager
Description Unit/Cost Requested Recommend
1. Softball Field Fence 1 @ 5,336 $5,336 $5,336
2. Hockey Rink Goals 6 @ 600 3,600 3,600
3. Weed whips 3 @ 400 1,200 1,200
4. Accessable Picnic
Tables 8 @ 312 2,500 2,500
5. Drill Press 1 @ 850 850 850
Total Capital Outlay $13,486 $13,486
137
CITY OF BROOKLYN CENTER J
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Park Dept. #: 169 Object #: 4530
2. Give description and quantity of item requested. Indicate date desired.
Replace Two (2) softball field fences, fabric and some toprail at Evergreen Park.
3. Describe the necessity for and /or benefits or savings expected from this item.
Unsafe, deteriorated condition.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
N/A
7. Estimated Net Cost: $5,336.00
Quantity Unit Cost Total Cost Trade -in Net Total Cost
Two(2) $2,600$ $5,200.00 $ 0 $5,336.00
96jusfcs
J
.CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Parks Dept. #: 169 Object #: 4552
2. Give description and quantity of item requested. Indicated date desires.
Six (6) Hockey rink goal frames
3. Describe the necessi ty g s ex for and / or benefits or savings expected from this item.
Replace worn, heavy etal hockey goal frames at 1/2 of the city hockey rinks
Y Yg Y Y
in 1996. New goal frames are lighter for maintenance workers r for players.
b g o kers and safe p y s.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon this item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
Six (6) Hockey Goals Discard
7. Estimated Net Cost: $3,600.00
Quantity Unit Cost Total Cost Trade -in Net Total Cost
6 $600.00 $3,600.00 0 $3,600.00
96justhg
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Park Dept. #: 169 ' Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
Three (3) Weed Whip /Trimmers
3. Describe the necessity for and /or benefits or savings expected from this item.
Replacing three (3) worn out weed trimmers
Scheduled replacement
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
three (3) weed whips auction
7. Estimated Net Cost: $1,200.00
Quantity Unit Cost Total Cost Trade -in Net Total Cost
Three(3) $400.00 $1,200.00 $1,200.00
96justww
i
CITY OF BROOKLYN CENTER �1
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Park Dept. # 169 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
Eight (8) Picnic tables 04/01/96
3. Describe the necessity for and / or benefits or savings expected from this item.
Replacing, repairing 8 picnic tables. Price varies depending if new tops can be put
on, new aluminum table, handicapped accessible etc. Concrete pad for placement at
some locations.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
Eight (8) (varies) picnic tables Hennepin Cty. Auction /discard
7. Estimated Net Cost: $2,500.00
Quantity Unit Cost Total Cost Trade -in Net Total Cost
8 $300.00(varies) $2,500.00
96justpt
CITY Y OF BROOKLYN C ENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Park Dept. #: 169 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
One (1) Drill Press
3. Describe the necessity for and / or benefits or savings expected from this item.
We need a drill press in carpenter shop for general day to day maintenance. This
would cut down trips to mechanic area to use drill press.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, inc.
N/A
7. Estimated Net Cost: $850.00
Quantity Unit Cost Total Cost Trade -in Net Total Cost
One (1) $850.00 $850.00 $850.00
96jusdp2
. Unallocated Department
1996 Budget
Detail of Capital Outlay
Total Manager
Description Unit/ Re Recommend
1. Equipment Replacement $3,000 $3,000
Total Capital Outlay $3,000 $3,000
143
• CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Unallocated Dept. # 180 Object #: 4551
2. Give description and quantity of item requested. Indicate date desired.
Office equipment such as: typewriters, cash re mailing machine, binding
machine, fax machine, paper shredder, or adding machines.
3. Describe the necessity for and /or benefits or savings expected from this item.
Given the quantity of office equipment in the City's inventory, and the fact that we
plan to keep equipment for up to ten years, it become highly probable that some
equipment will unexpectedly fail during the course of the year. With our oldest
equipment, it may not be economical to repair a major break down. We have
followed the practice of budgeting for the replacement of a minimal amount of
equipment with out knowing which items will be replaced.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
None.
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
None
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
Items which may be replaced would be considered to be uneconomical to repair and
would be discarded.
7. Estimated Net Cost: $3,000
Quantity Unit Cost Total Cost Trade -in Net Total Cost
$3,000 $3,000 $ $3,000
replace.jsr
CONVENTION CENTER
1996 Budget
Detail of Capital Outlav
Total Manager
Description Unit/Cost Requested Recommend
1. Parking lot resurfacing $3,180 $3,180
2. Loft furniture & lighting 1,900 1,900
3. Laser printer 1 @ 2,017 2,017 2,017
4. 45" vacuum cleaner 1 @ 6,000 6,000 6,000
S. Overhead projector /cart 1 @ 1,220 1,220 1,220
6. VCR 1 @ 500 500 500
7. Flipchart & carrying case 4 @ 390 1,560 1,560
Total Capital Outlay $16,377 $16,377
Comments:
175
CITY OF BROOKLYN CENTER
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: EBHC /Convention Center Dept. #: 8950 Object #: 4530
2. Give description and quantity of item requested. Indicate date desired.
Portion of total cost for resurfacing and restriping the parking lot and
upgrading the manhole covers within the lots.
3. Describe the necessity for and /or benefits or savings expected from this item.
Weather, age of surface, and heavy usage have stressed current surface. The
resurfacing is a preventative maintenance issue also.
4. If the item requires an increase in personal services for the activity, state the job
titles contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
N/A
7. Estimated Net Cost: $ 15,361 (split between Inn, Office, Convention Center)
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 $ 9,361 $ 9.361 $ -0- $ 9.361
}
CITY OF BROOKLYN CENTER
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: EBHC /Convention Center Dept. #: 8950 Object #: 4551
2. Give description and quantity of item requested. Indicate date desired.
Furniture for Loft area including multi -leaf conference table to accommodate
variety of group sizes plus sofa table and lamp to complete lighting of the
space.
3. Describe the necessity for and /or benefits or savings expected from this item.
Currently there is a small board table which accommodates up to 8 people. The
group sizes run between 12 and 20, so seating is augmented by carrying tables
up the stairs to complete the set.
4. If the item requires an increase in personal services for the activity, state the job
titles contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
Current small conference table could be moved back to the administration office
area to provide additional client/sales meeting space.
7. Estimated Net Cost: $ 2.650
Quantity Unit Cost Total Cost Trade -in Net Total Cost
$ $ 2.650 $ -0- $ 2.650
CITY OF BROOKLYN CENTER
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: EBHC /Convention Center Dept. #: 8950 Object #: 4551
2. Give description and quantity of item requested. Indicate date desired.
1 - Pentium 60 Computer - $1500
1 - HP Laser Jet 4 Plus and 2nd tray - $1718
1 - Jet Direct Card (to network printer ) - $299
3. Describe the necessity for and /or benefits or savings expected from this item.
Upgrade current 286 computer in Convention Services office to network that office
to file server with Microsoft Word and E -Mail. Will allow staff to transmit Blue
Sheets (event set up) by computer thereby saving time in physically transporting
same.
4. If the item requires an increase in personal services for the activity, state the job
titles contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
Current 286 computer will be used for parts or placed on city auction.
7. Estimated Net Cost: $ 3.517.00
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 $ 1,500
1 $ 1,718
1 $ 299 $ 3,517 $ -0- $ 3.517
CITY OF BROOKLYN CENTER
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: EBHC /Convention Center Dept. #: 8950 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
1 - 45" Vacuum Cleaner
3. Describe the necessity for and /or benefits or savings expected from this item.
It will save us approximately 2 -3 hours of labor per event in the Carriage Hall
and '/z hour of labor per event in Captain's.
4. If the item requires an increase in personal services for the activity, state the job
titles contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
N/A
7. Estimated Net Cost: $ 8.750
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 $ 8,750 $ 8.750 $ -0- $ 8.750
CITY OF BROOKLYN CENTER
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: EBHC /Convention Center Dept. #: 8950 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
1 - Overhead 3M HP - $945.00
1 - Bretford Cart CR8526 - $275.00
3. Describe the necessity for and /or benefits or savings expected from this item.
N/A
4. If the item requires an increase in personal services for the activity, state the job
titles contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
N/A
7. Estimated Net Cost: $ 1.220
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 $ 1,220 $ 1.220 $ -0- $ 1,220
CITY OF BROOKLYN CENTER
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: EBHC /Convention Center Dept. #: 8950 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
1 - VCR HSU 550 - $500.00
3. Describe the necessity for and /or benefits or savings expected from this item.
N/A
4. If the item requires an increase in personal services for the activity, state the job
titles contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
NIA
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
N/A
7. Estimated Net Cost: $ 500
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 $ 500 $ 500 $ -0- $ 500
CITY OF BROOKLYN CENTER
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: EBHC /Convention Center Dept. #: 8950 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
4 - Quartet 100E Flipcharts and Carrying Cases - $390
3. Describe the necessity for and /or benefits or savings expected from this item.
NIA
4. If the item requires an increase in personal services for the activity, state the job
titles contingent upon the item.
NIA
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
N/A
7. Estimated Net Cost: $ 1.560
Quantity Unit Cost Total Cost Trade -in Net Total Cost
4 $ 390 $ 1,560 $ -0- $ 1.560
i
INN ON THE FARM
1995 Budget
Detail of Capital Outlay
Total Manager
Description Unit/cost Requested Recommend
1. Parking tot resurfacing $1,060 $1,060
2. Computer 1 @ 2,600 2,600 2,600
Total Capital Outlay $3,660 $3,660
177
CITY OF BROOKLYN CENTER
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: EBHC /Inn Dept. #: 8910 Object #: 4530
2. Give description and quantity of item requested. Indicate date desired.
Portion of total cost for resurfacing and restriping the parking lot and upgrading
the manhole covers within the lots.
3. Describe the necessity for and /or benefits or savings expected from this item.
Weather, age of surface, and heavy usage have stressed current surface. The
resurfacing is a preventative maintenance issue also.
4. If the item requires an increase in personal services for the activity, state the job
titles contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
N/A
7. Estimated Net Cost: $ 15,361 (split between Inn, Office, Convention Center)
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 $ 3.000 $ 3.000 $ -0- $ 3,000
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: EBHC /Inn Dept. # 8910 Object #: 4551
2. Give description and quantity of item requested. Indicate date desired.
One standard desktop personal computer. Pentium processor, 14" monitor, 16 meg
ram Windows network connection.
3. Describe the necessity for and /or benefits or savings expected from this item.
Upgrade of current 286 computer to run existing reservation software without
crashing and allow access to current word processing software and E -mail.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
None
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
Installation by M.I.S. Coordinator.
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
Current 286 PC would be scrapped.
7. Estimated Net Cost: $2,600
Quantity Unit Cost Total Cost Trade -in Net Total Cost
one $2,600.00 $2,600.00 $ $2,600.00
ebhcicapoutpc.txt
i
OFFICE RENTALS
1995 Budget
Detail I fC Capital I la
Total Manager
Description Unit/Cost Requested Recommend
1. Parking lot resurfacing $1,060 $1,060
Total Capital Outlay $1,060 $1,060
180
CITY OF BROOKLYN CENTER
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: EBHC /Office Dept. #: 8930 Object #: 4530
2. Give description and quantity of item requested. Indicate date desired.
Portion of total cost for resurfacing and restriping the parking lot and upgrading
the manhole covers within the lots.
3. Describe the necessity for and /or benefits or savings expected from this item.
Weather, age of surface and heavy usage have stressed current surface. The
resurfacing is a preventative maintenance issue also.
4. If the item requires an increase in personal services for the activity, state the job
titles contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
N/A
7. Estimated Net Cost: $ 15,361 (split between Inn, Office, Convention Center)
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 $ 3.000 $ 3,000 $ -0- $ 3.000
F
R t
WATER UTILITY FUND
1996 Budget
Detail of Capital Outlay
Total Manager
Description Unit/Cost Requested Recommend
1. Well House roof replacements 5 @ 5,000 $25,000 $25,000
Total Capital Outlay $25,000 $25,000
t
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Water Utilities Dept. #: 156 Object #: 4520
2. Give description and quantity of item requested. Indicate date desired.
Spring 1996
New roofs on Well #s' 2, 3, 7, 8 & 9
Aluminum facia & soffets on Well #s' 2,3, & 7.
3. Describe the necessity for and /or benefits or savings expected from this item.
All the above well roofs are worn, need replacement.
Facias and soffets need continual maintenance, covering them with aluminum would
make them maintenance free.
4.
If the item requires an increase in personal services for the activity, state the fob titles
contingent upon the item.
NA
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
N/A
7. Estimated Net Cost: $25,000.00
Quantity Unit Cost Total Cost Trade -in Net Total Cost
5 $2,500.00 $ $25,000.00
96juswel
SANITARY SEWER FUND
1996 Budget
Detail of Capital Outlay
Total Manager
Description Unit/Cost Requested Recommend
1. Milltronics control system for 1 @ 3,650 $3,650 $3,650
Lift Station #2
Total Capital Outlay $3,650 $3,650
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Sewer Utilities Dept. #: 157 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired. - 1996
One (1) Milltronics control system with timed back -up float system for
lift station #2.
3. Describe the necessity for and /or benefits or savings expected from this item.
We have continuous problems with the current float system. Re: cables tangle
due to turbulence in wet well. Occasionally pumps will overrun, causing unnecessary
wear on impellers.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
Approximately $3,650.00 Total with tax
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
N/A
7. Estimated Net Cost: $3,650.00
Quantity Unit Cost Total Cost Trade -in Net Total Cost
One (1) $ $ $3,650.00 $3,650.00
96jctr #2
CENTRAL GARAGE
1996 Budget
Detail of Capital Outlay
Total Manager
Description Unit/Cost Requested Recommend
1. Air Compressor 1 @ 14,900 $14,900 $14,900
2. Tire Balancer 1 @ 3,900 3,900 3,900
3. Oil Dist. Room Equip 2,480 2,480
4. Transfer Pump 550 X 550
5. Flatbed Truck 1 @ 77,000 77,000 77,000
6. Crew Cab Truck 1 @ 31,320 31,320 31,320
7. Trackless .Plow 1 @ 46,847 46,847 46,847
8. Road Surface Machine 1 @ 3,800 3,800 3,800
9. Dump Truck 1 @ 82,640 82,640 82,640
10. Pickup Truck 1 @ 15,640 15,640 15,640
11. Air Compressor 1 @ 11,500 11,500 11,500
12. Crack Routing Machine 1 @ 7,600 7,600 7,600
13. Loader Forks 1 @ 900 900 900
14. Pickup Truck 1 @ 15,000 15,000 15,000
15. Parkmaster Mower 1 @ 65,000 65,000 65,000
16. Tractor 1 @ 28,000 28,000 28,000
17. Truck with Dump Box 1 @ 28,640 28,640 28,640
18. Airless Paint Sprayer 1 @ 2,800 2,800 2,800
19. Power Lift Tailgate 1 @ 1,800 1,800 1,800
20. Fertilizer Spreader 1 @ 3,500 3,500 3,500
21. Mower 1 @ 16,000 16,000 16,000
22. Fire Mini Pumper 1 @ 125,000 125,000 125,000
23: Compact Staff Car 2 @ 10,650 21,300 21,300
24. Squad Car 6 @ 18,167 109,000 109,000
Total Capital Outlay -$715,117 $7.15,117
203
t t
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Street Dept. # 142 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
One (1) 15 H.P. Dual Head Air Compressor 1/1/96
3. Describe the necessity for and / or benefits or savings expected from this item.
Replacing existing air compressor in Central garage which is worn out and needing
major repair - see attached report.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List any item which will e replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
One (1) Gardner Denver 10 HP compressor Discard
7. Estimated Net Cost: $14,900.00
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 $14,900.00 $14,900.00 $14,900.00
96justac
MEMORANDUM
Date: May 2, 1995
To: Diane Spector /Jim Glasoe
From: Dave Peterson
Subject: Air Compressor - Central Garage
The Central Garage requires compressed air to operate. We use compressed air for
operating air tools and equipment, fluids dispensing system, safety locks oil hoists in the
mechanics area, air tools and grinders in welding area, carpenter shop, and vehicle storage.
Tile paint booth operation is all air. We presently have a 10 HP Gardner Denver
Reciprocating Air Compressor. This was purchased in 1986 -87 and was the low bid by a
large margin. It is approximately 25% undersized for our current needs. A new air
compressor and dryer were proposed in the central garage improvement project, but was one
of the first items cut, due to cost and our estimate of the compressor lasting 2 -3 years.
Eighteen months have passed. A valve broke on 4 -10 -95 on the air compressor. We had
Kruge -Air Inc. make a complete inspection of compressor and give us their opinion of life
expectancy. Kruge -Air Inc. had the entire compressor head assembly apart to repair broken
valve. We also had Kruge -Air Inc. size all our air tools and needs for air demand now and
Y .
when paint booth is in operation. Tom Ptacek of Kruge -Air Inc. said, after mechanical
inspection of existing compressor, he would not expect the unit to last the 9 months needed
to replace it through the budget 1996 process. We have another problem with waiting for
the 1996 budget process. The existing compressor has to be moved from the mezzanine on
the second level to the vehicle storage area on the first level, as part of the remodeling
project. This will be done within the next 30 days as a result of remodeling and switching to
208 voltage as our new power source, which will require spending $ on existing
compressor motor. The existing compressor also has an electrical spark source on it, which
requires this compressor to be mounted 18" above the floor. To do this a 18" concrete base
approx. 4 ft. x 6 ft has to be formed which would not be required for new compressor. Our
other alternative would be to purchase another 10 HP single head power compressor and run
the existing and a new 10 HP in tandem but our existing will still "wear out ". Then we are
faced with replacing another 10 HP unit. Our present air demands call up to 20 HP if
everything is running at once which can be run by air.
In summary:
• We now have a 10 HP single head unit with 8000 hours on it, 25% undersized which
broke down again 4- 19 -95.
• Our present and future air demand is a 15 HP duplex compressor, which is capable of 30
HP when both units are running.
T
• The basic design principle of a reciprocating compressor is 50% running time 50% off.
A properly sized and maintained compressor should last 20 -25 years.
• Replacing existing compressor now would save cost of new motor, a 4 x 6 concrete slab
in vehicle storage, possible emergency replacement if existing compressor fails.
• Electrical service being sized and installed for new compressor specifications as part of
building project.
• Cost for air compressor and dryer is $14,894.81. See attached quotes.
eve,
i f
CITY OF BROOKLYN CENTER
GENERAL FUND BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUEST
1. Department: Vehicle Maint. Dept #: 143 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
One (1) Computerized Wheel Balancer - Coates Model Wb260
Price: $3,900.00 Tax incl. Jan. 1996
3. Describe the necessity for and /or benefits or savings expected from this item.
We send our vehicles to Bill West Service for balancing of tires. Presently we do not
balance any tires except problem tires which we pay $7.00 per tire plus our
mechanics time for pickup and delivery. We would balance approximately 125 to 150
tires per year. Balancing all tires except heavy trucks would increase tire wear by
30% and improve driveability.
4. If the item requires an increase in personal services for the activity, state the fob
title(s) contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
Labor to set up - 2 hrs @ 45.00 = $90.00
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item: for example, trade -in, salvage, discard, etc. N/A
7. Estimated Net Cost: $3,900.00 (Including tax)
Quantity Unit Cost Total Cost Trade -in Net Total Cost
One (1) $3,900.00 $3,900.00 None $3,900.00
just96vm
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Central Garage Dept. #600 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
3 - Oil pumps and 1 Distribution Meter for oil distribution room equipment.
3. Describe the necessity for and / or benefits or savings expected from this item.
Replacing 3 of 8 oil pumps, which are original pumps with city garage building 20 -25
years old. No parts are available for these pumps. Planning to replace 3 more
pumps in 1997 and 2 in 1998. We will replace meters as needed. 1 is needed now.
2/1/96
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
3 - Oil Pumps, 1 meter - discard
7.
Estimated Net Cost:
Quantity Unit Cost Total Cost Trade -in Net Total Cost
3 -Pumps $690.00 $2,480.00 $2,480.00
1 - Meter $410.00
96jpumps
t C
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Central Garage Dept. #600 Object #:4552
2. Give description and quantity of item requested. Indicate date desired.
1 - 55 Gallon Drum Dolly and Transfer Pump
3. Describe the necessity for and /or benefits or savings expected from this item.
Equipment needed to efficiently and safely change large amounts of fluids in
Equipment in Shop and in Field. Also, saves backs and spilling fluids.
2 -1 -96
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, ect.
N/A
7. Estimated Net Cost: $ 550.00
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 $ 550.00 $ 550.00 $ 0 $ 550.00
r
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Street Dept #: 152 Object #: 4553
2. Give description and quantity of item requested. Indicate date desired.
One (1) F800 Dump Truck with Access. 1/1/96
Truck $51,600.00
Sander $12,300.00
Frontplow $ 5,000.00
Underbody $ 3,597.00
Tax $ 4,544.00 TOTAL PRICE: $77,041
3. Describe the necessity for and / or benefits or savings expected from this item.
Scheduled replacement of #42 - F800 dump Truck
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
Labor to mount sander and set /up truck $450.00
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
#42 - 1985 Dump Truck Auction
7. Estimated Net Cost: $77,000.00
Quantity Unit Cost Total Cost Trade -in Net Total Cost
One (1) $77,000.00 $77,000.00 $5,000.00 $72,000.00
96jus #42
T t
6/6/96 - 4553 -11
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUEST
1. Department: Street Dept. #: 142 Object #: 4553
2. Give description and quantity of item requested. Indicate date desired.
02/01/96
One (1) (1) Ton Crew Cab Truck /diesel $30,700.00
One (1) Motorola Radio $620.00
Describe the necessity for and /or benefits or savings expected from this item.
Scheduled replacement for Truck #68 -1987 One Ton Crew Cab Truck, Patch Crew
Vehicle. This vehicle is in need of many future repairs and has seen its best years.
Need dependable vehicle to minimize large crew downtime. Scheduled replacement
was 1995.
4. It the item requires an increase in personal services for the activity, state the job
title(s) contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
Labor for Changeover 8 hrs. @ 45.00 = $360.00
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item: for example, trade -in, salvage, discard, etc.
Truck #68 One (1) Motorola Radio
Disposition One Motorola Radio - Trade In - Zero Valve
7. Estimated Net Cost: $31.320.00 ,(Including tax)
Quantity Unit Cost Total Cost Trade -in Net Total Cost
One (1) $31,320.00 $31,320.00 $2,500.00 $28,820.00
96just68
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Street Dept. #: 142 Object #: 4553
2. Give description and quantity of item requested. Indicate date desired.
One (1) Trackless Sidewalk Plow with Blower 1/1/96
3. Describe the necessity for and / or benefits or savings expected from this item.
Scheduled replacement for Unit #72 - 1983 Trackless Sidewalk Plow. This equipment
has seen a useful life of 10 years, it is tires.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
Labor for changeover 10 hrs @ 45.00 = $450.00
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, inc.
Unit #72 Trade -in
7. Estimated Net Cost $46,847.00
Quantity Unit Cost Total Cost Trade -in Net Total Cost
One (1) $46,847.00 $46,847.00 182.00 $46,665.00
96jus72
CITY OF BROOKLYN CENTER
GENERAL FUND BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUEST
1. Department: Street Dept #: 142 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
One (1) Von Arx Surface Preparation Machine April 1996
3. Describe the necessity for and /or benefits or savings expected from this item.
Removing Sta -mark or painted street markings. Remove just a thin layer without
milling into roadway blacktop, so no patching would be required before repainting or
Sta- marking.
4. If the item requires an increase in personal services for the activity, state the job
title(s) contingent upon the item. N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request. N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item: for example, trade -in, salvage, discard, etc.
New Equipment
7. Estimated Net Cost: $3,800.00 (Including tax)
Quantity Unit Cost Total Cost Trade -in Net Total Cost
One (1) $3,800.00 $3,800.00 None $3,800.00
just96st
1
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Street Dept. #: 142 Object #: 4553
2. Give description and quantity of item requested. Indicate date desired.
03/01/96
One (1) - 1996 Five (5) yard dump truck with accessories $49,440.00
Underbody $ 3,090.00
Dump Box - 5yd $12,205.00 $12,205.00
Plow and Sander $ 6,798.00
Replace Radio $ 640.00
Wing $ 8,174.00
Tarp $ 1,900.00
$82,640.00
3. Describe the necessity for and / or benefits or savings expected from this item.
Scheduled for replacement in 1996. Will specify diesel engine for greater savings
in fuel economy and engine maintenance costs.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
One (1) mechanic
Install /set -up time for plows, sander and radio
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget requests.
Labor is in estimated cost.
6. #91 - 1985 Ford F800 dump truck with access. Hennepin Cty. Auction
7. Estimated Net Cost: $82,640.00
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 $82,640.00 $82,640.00 $4,000.00 $78,640.00
96justdt
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Street Dept. #: 142 Object #: #4553
2. Give description and quantity of item requested. Indicate date desired.
03 -01 -96
One (1) 1/4 Ton Pick -up
3. Describe the necessity for and /or benefits or savings expected from this item.
This vehicle is one year past due for scheduled replacement. The mileage as
of 6/6/96 is 100,000, it is used everyday. We are extremely short on pick -up trucks
in the Public Works Dept.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
#116 - 1987 Chevrolet 1/4 Ton Pick -up Truck County Auction
7. Estimated Net Cost: $14,140.00
Quantity Unit Cost Total Cost Trade -in Net Total Cost
One (1) $15,640.00 $15,640.00 $1,500.00 $14,140.00
96jus116
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Street Dept. # 142 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
One (1) Trailer mounted air compressor. Type of duty, street construction.
02/01/96
3. Describe the necessity for and / or benefits or savings expected from this item.
Scheduled replacement of this equipment.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List any item which will e replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
#51 1974 Joy Air Compressor Trade -in
7. Estimated Net Cost: $11,500.00
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 $11,500.00 $11,500.00 $11,500.00
96justac
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Street Dept. #: 142 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
One (1) Crack routing machine 03/01/96
3. Describe the necessity for and / or benefits or savings expected from this item.
See attached description
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
NIA
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard etc.
N/A - New equipment
7. Estimated Net Cost: $7,600.00
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 $7,600.00 $7,600.00 0 $7,600.00
96justrm
MEMORANDUM
Date: April 10, 1995
To Dave Peterson
From: Bobc
Subject: 1996 Budget Crack Sealing Eguipment
We are starting to crack sealing more every year . In 1994 we went those 11760 lbs of
crack sealing material . As we get more new blacktop streets the more crack sealing we will
do. Some day we'll have to buy a hot pour melter , but most of the time we can`t get the
hot pour melter when we need it, for now all we can do is get a melter when we can. But we
do need a crack router that cleans out the cracks for the hot pour seal. Know we rent a
router for $500 per week. In two summers we could pay for it. We are trying cold tar to see
how it works ,we'll see if its works , useing cold tar we would not need the hot pour melter.
In any case we would need the router.
COST $7348.50
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Street Dept. #: 142 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
One (1) Pallet fork for Skid Steer loader 02/01/96
3. Describe the necessity for and / or benefits or savings expected from this item.
See attached.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
NI/A.
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
N/A - New Equipment
7. Estimated Net Cost: $900.00
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 $900.00 $900.00 $900.00
96justpf
MEMORANDUM
Date: June 6, 1995
To: DAVE PETERSON
From: BOBC
Subject: PALLET FORK
NOW THAT WE HAVE A SKID STEER LOADER, WE NEED {1} SET OF PALLET
FORK FOR MOVING BULK MATERIALS SOD PALLETS FOR BODING BALL
FIELDS , MOVING MATERIALS IN AND OUT OF THE PAINT STORAGE ROOM
UNLOADING TRUCKS DELIVERING SOD CLAY FOR BALL FIELD E
S , LIME FOR
BALL FIELD, TRAFFIC PAINT AND BEADS, FERTILIZER. MOST DELIVERYS ARE
ON PALLETS.
COST $900.00
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Park Dept. #: 169 Object #: 4553
2. Give description and quantity of item requested. Indicate date desired.
One (1) - 1/4 Ton Pick -up Truck 3/1/96
One (1) - Radio Replacement
3 Describe the necessity for and /or benefits or savings expected from this item.
Scheduled replacement of 1987 Pick -up. this truck is used all day, every day and
need replacement. Mileage as of 6/6/96 is 113,353.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List an_v item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard,etc.
Unit #200 - 1987 Ford 1/4 Ton Pick -up County Auction
7. Estimated Net Cost: $15,000.00
Quantity Unit Cost Total Cost Trade -in Net Total Cost
One (1) $15,000.00 $1,500.00 $13,500.00
96jus200
l
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Park Dept. # 169 Object #: 4553
2. Give description and quantity of item requested. Indicate date desired.
One (1) Toro Parkmaster mower with broom. 04/01/96
3. Describe the necessity for and / or benefits or savings expected from this item.
Replacing 1981, 5 gang reel mower. This mower is used year around for mowing, ice
rink cleaning and trail grooming. Have had excellent maintenance history on this
particular piece of equipment.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
#245 - 1981 Toro Parkmaster Mower Trade -in
7. Estimated Net Cost: $65,000.00
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 $65,000.00 $65,000.00 $2,500.00 $62,500.00
96justmo
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Parks Dept.# 169 Object #: 4553
2. Give description and quantity of item requested. Indicate date desired.
One (1) Light duty farm tractor. 03/01/96
3. Describe the necessity for and / or benefits or savings expected from this item.
Scheduled replacement of 1969 Ford light duty tractor.
4. If the item requires an increase in personal service for the activity, state the job titles
contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example. trade -in salvage, discard, etc.
1969 Ford Tractor - City #256 Hennepin Cty. Auction
7. Estimated Net Cost: $28,000
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 $28,000.00 $28 ,000.00 $28,000.00
96justrt
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUEST
1. Department: Park Dept. #: 169 Object #: 4553
2. Give description and quantity of item requested. Indicate date desired
01/01/96
One (1) One Ton Dump Truck Chassis $19,200.00 /diesel engine
One (1) Dump Box /Regular $ 3,400.00
One (1) Snow Plow $ 3,600.00
One (1) Sander $ 1,800.00
One (1) Radio $ 640.00
$ 28,640.00
3. Describe the necessity for and / or benefits or savings expected from this item.
Scheduled replacement for #208 - 1987 One ton dump truck. This is the work-
horse of the Park Dept. both summer and winter, also does snowplowing. It is
getting tired and worn -out.
4. If the item requires an increase in personnel services for the activity, state the job
titles(s) contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
Labor for Change -Over 12 Hours @ 45.00 = $540.00
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item: for example, trade -in, salvage, discard, etc.
#208 - one ton dump truck Hennepin Cty. Auction
7. Estimated Net Cost: $28,640.00
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 $28,640.00 $28,640.00 $2500.00 $26,140.00
96jus208
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Park Dept. # 169 Object #: 4552
2. Give description and quantity of item requested. Indicate date desired.
One (1) airless paint sprayer 02/01/96
3. Describe the necessity for and / or benefits or savings expected from this item.
Replacing portable paint sprayer for painting park playground equipment etc.
4. If the item requires and increase in personal services for the activity, state the job titles
contingent upon the item.
NIA
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are include in your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
#258 - Airless paint sprayer, Auction or discard
7. Estimated Net Cost: $2,800.00
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 $2,800.00 $2,800.00 $2,800.00
96justps
6/6/95 - 4553 -14
CITY OF BROOKLYN CENTER
GENERAL FUND BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Parks Dept #: 169 Object #: 4553
2. Give description and quantity of item requested. Indicate date desired.
One (1) Power Lift Tailgate for Truck #224 - 3/4 Ton Pickup Jan. 1996
3, Describe the necessity for and /or benefits or savings expected from this item.
To lift heavy portable equipment e.g. mowers, roto tiller, sod cutter and heavy
barrels. It would save employee back strain, pain and possible back injuries.
Sometimes it would eliminate the need for two employees for specific tasks.
4. If the item requires an increase in personal services for the activity, state the job
title(s) contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
Installation time: 8 hrs. @ 45.00 = $360.00
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item: for example, trade -in, salvage, discard, etc.
None
7. Estimated Net Cost: $1,800.00 (Including tax)
Quantity Unit Cost Total Cost Trade -in Net Total Cost
One (1) $1,800.00 $1,800.00 None $1,800.00
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Park Dept. #169 Object #: 4553
2. Give description and quantity of item requested. Indicate date desired.
1 - Trailer type Fertilizer Spreader
4 -1 -96
3. Describe the necessity for and /or benefits or savings expected from this item.
Replaces a Fertilizer Spreader we have now which is in poor condition. When Howe
Co. is located in Brooklyn Center we use their spreader at no charge, or borrow City
of Brooklyn Parks spreader. The Howe Co. is moving out of Brooklyn Center soon.
Our 1975 spreader is corroded beyond repair. Spreader is used to fertilize all city
parks.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
NIA
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, ect.
#207 1975 Fertilizer Spreader, Discard
7. Estimated Net Cost: $ 3,500.00
Quantity Unit Cost Total Cost Trade -in Net Total Cost
1 $ 3,500.00 $ 3.500.00 $ 0 $ 3,500.00
L T
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Park Dept. #: 169 Object #: 4553
2. Give description and quantity of item requested. Indicate date desired.
One (1) 72" riding lawn mower with mulching deck 3/1/96
3. Describe the necessity for and / or benefits or savings expected from this item.
Scheduled replacement for 1986 - 72 inch mower.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
N/A
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
N/A
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
#259 - 72: John Deere Mower Trade -in
7. Estimated Net Cost: $16,000.00
Quantity Unit Cost Total Cost Trade -in Net Total Cost
One (1) $16,000.00 $16,000.00 $1,000.00 $15,000.00
96jumow
s
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Fire Dept. 1 132 Object n: 4553
2. Give description and quantity of item requested. Indicate date desired.
1 Mid - Pumper 1996
3. Describe the necessity for and /or benefits or savings expected from this item.
See attached sheet.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
0
5. Indicate anv expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
0
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
Trade in.
7. Estimated Net Cost: S 125.000
Quantity Unit Cost Total Cost Trade -in Net Total Cost
'? ti
1 S I:�.000 S 125.000 S 5,000 S 120.000
i
TO: BROOKLYN CENTER CITY MANAGER
FROM: RON BOMAN, FIRE CHIEF F
SUBJECT: REPLACEMENT OF RESCUE 5
DATE: JUNE 6, 1995
1 am recommending that we replace our 20- year -old GMC rescue truck /mini - pumper with
a unit similar to Rescue 5 but having a four -man cab, automatic transmission and a little
more compartment space for storage of equipment.
I have reviewed this unit with the city garage and have found that the body and cab are
badly rusted and the entire unit is badly in need of replacement.
I am recommending replacement of this unit for a number of reasons, some of which are
it does not meet current OSHA standards for fire rescue trucks. We need the enclosed
four man cab for the safety of our firefighters as we no longer allow personnel to ride on
the tailboard of the truck. I am recommending additional cabinet space for this unit for
a number of reasons: we currently have equipment that we have to stack on top of
another piece of equipment in order to accommodate on the rescue truck. We use this
unit to run to all personal injury accidents as well as all medicals that we have. The
addition of the four man cab will increase our safety and allow us to transport at least one
or two additional men to the incident for rescue.
By keeping with the concept of a mini or mid -size pumper, we will still be able to respond
to a car fire or should we have one of our larger or maxi - pumpers go down, we will be
able to use it in the interim to cover for structural fire needs also.
Because of the amount of rust and the unsafe condition of the cab which we have already
welded a piece of steel in the floor because the driver side area rusted completely out,
I am requesting this in 1996 because of the critical condition of the mini - pumper.
The replacement cost of this unit will be $125,000. We have $51,680 in the central garage
replacement fund for this so the fire department will need an additional $68,320 to replace
this unit from the general fund.
There are a number of factors that figured into for the significant additional funds. Some
include going to the diesel engine, going from a standard straight stick transmission to
an automatic transmission, going to a four man cab from a two man cab, and the
additional cabinet space just to name a few. In addition, when I purchased this unit from
E1, a fire apparatus manufacturer, they were just starting to move into this area to try and
sell fire trucks. In 1976, 1 received a special low price and this was the first truck that E1
brought into the midwest area. Consequently, we received a very low price so they could
1 0 have a unit up here.
CITY OF BROOKLYN CENTER
1996 BUDGET
BUDGET EXPLANATION
Department Activity: Fire Activity #: 132
Page ?? of — 7 Pages
Object Number Explanation
4444 Mobile Equipment
I am requesting that we replace our 20 year old GMC rescue
truck /mini - pumper with a unit similar to Rescue 5 but having a
four man cab, automatic transmission and little more
compartment space for storage of equipment. This truck is
badly in need of replacement as the floor in the cab has rusted
through and the box on the back of the truck has severe rust and
is eaten away. I am recommending that we do not delay
replacement of this truck and we should replace it in 1996 for
the safety of the firefighters responding and using this piece of
equipment.
See attached sheet for total justification.
TOTAL COST $125,.000
Trade -in 500
Funds Available in Central Garage 51,680
General Fund Contribution 68,320
i
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Community Development Dept. # 133 Object #: 4553
2. Give description and quantity of item requested. Indicate date desired.
Compact Staff Cars. Desired in the first quarter of 1996.
3. Describe the necessity for and /or benefits or savings expected from this item.
The City has followed a practice of recycling Police squad cars for use as staff cars.
We would like to try an experiment of buying two rental return compact cars for use
as staff cars instead of the squad cars. Several factors have changed to make this
more attractive since we last evaluated this proposal several years ago.
The supply of rental return cars has become larger and more competitively priced
than before. In the last evaluation, we used the price of a new compact car. In
1993, the Police Department began buying full size cars. These portray an
extravagant image when used as staff cars. We have found resellers who will pay a
premium for two year old squad cars in good condition. The cars are then sold to
small rural communities which need police cars, but can't afford new ones. When we
take a squad car, use it as a staff car, then sell it at county auction after seven years,
we typically only get $1,000 to $2,000 for it. The resellers will pay as much as
$6,500 for a two year old squad.
This gets to be a fairly complicated analysis. Under the current system, a vehicle
with an estimated seven year life has its costs split between two departments. Under
the proposal, additional vehicles will be purchased, the estimated lives of some
vehicles shortened, resale prices increased, and the costs split differently between
departments. The analysis shows the total cost of ownership being virtually the same
for using old squads as staff cars or purchasing rental return cars.
We have very limited experience with repair and maintenance costs on the few cars
purchased specifically for use as staff cars in the past. We have assumed only a
slight reduction in maintenance costs, but think it may turn out to be more significant.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
None.
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
The estimated urchase cost f w
p o two additional vehicles is included in the Central
Garage budget and as a rental fee in the Community Development budget.
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
Two additional old staff cars could be sold at county auction. The estimated sale
price is included in the analysis.
7. Estimated Net Cost: $21,300
Quantity Unit Cost Total Cost Trade -in Net Total Cost
Two $10,650 $21,300 $ $21,300
p lanbdgt/s taffcar. tzt
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MEMORANDUM
Date: August 1, 1995
To: Charlie Hansen, Finance Director
Dave Peterson,, Superintendent of Public Works
From: Tim Johnson, X st. Finance Director
Subject: Cost Analysis of Proposal to Purchase Compact Staff Cars
I have compared the cost of purchasing vs. converting a car for staff purposes and found
the cost to be approximately equal. Under the current method, the City converts a squad
car after three years of police use to a staff car which will be used an additional four years.
The cost for a staff car under the current method is $2,816 per year or $0.63 per mile. The
proposal calls for the City to purchase a used compact car with approximately 20,000 miles
on it and use the car for a total of seven years. The cost for a staff car under the proposed
method is $2,831 per year or $0.63 per mile. I have attached to this memo a worksheet
that lists each scenario and the respective costs for each.
Current Method Proposal
Crown Victoria Used Compact Car
Staff Car Life: 4 yrs Staff Car Life: 7 yrs
Central Garage Charges:
Depreciation $ 1,817 $ 10,650
Inflation 2,180 2,237
Insurance & other Overhead 1,980 3,150
Gas 1,157 1,418
Repairs & Maintenance 2,880 4,410
Conversion Costs from Police
Squad to Staff Car 3,000 -
Expected Price at Auction (2,000) (2,500)
Increase in Central Garage depreciation
to sell squad two years earlier - 5,450
Proceeds from sale of old staff car (2,000)
Prepare Squad Car for Auction 250 1,000
Increase in Squad Car Salvage Value - (4,000)
Total $ 11,264 $ 19,815
Cost per Year $ 2,816 $ 2,831
Cost per Mile (4,500 miles! Y r ) $ 0.63 $ 0.63
t l
= �CE,y
BROOKLYN CENTER
POLICE DEPARTMENT POLICE
MEMORANDUM
TO: Charlie Hansen, Finance Director
FROM: Joel Downer, Police Captain
DATE: August 4, 1995
SUBJECT: Sale of Used Police Squad Cars
I contacted Diversifleet, Incorporated located at 7150 Kaw Drive, Kansas City, Kansas 66111,
telephone 1 -800- 325 -8645, fax 913- 788 -3218.
Joe Brady of Diversifleet states that the current price being paid for two -year old squad cars in
the 70 to 80,000 mile range is $5800 to $6500. The squad cars must be equipped with police
packages and in good mechanical condition with sound body structure. The vehicle holds its
value if it is white in color.
Squad cars in the Brooklyn Center Police fleet that are used for marked service meet the criteria
for acceptability that is set by Diversifleet.
A second vendor of used police vehicles is Crown Motors, Incorporated, 43 -29 Crescent Street,
Long Island City, New York 11101, telephone 718- 784 -6111, fax 718- 784 -0884. Crown Motors
was not contacted for price information.
JWD:deh
CITY OF BROOKLYN CENTER
1996 BUDGET
JUSTIFICATION OF CAPITAL OUTLAYS REQUESTS
1. Department: Central Garage Dept. # Object #: 4553
2. Give description and quantity of item requested. Indicate date desired.
Replacement of vehicles in police fleet. This includes five (5) marked vehicles and
one(1) unmarked vehicle.
1996 - Six (6) Vehicles for police department (131)
3. Describe the necessity for and /or benefits or savings expected from this item.
Replacement of vehicles in police fleet, including five (5) marked and one (1)
unmarked. The replacements are necessary to maintain the quality of the police fleet.
4. If the item requires an increase in personal services for the activity, state the job titles
contingent upon the item.
None
5. Indicate any expenses necessary to place this item in operation and whether these
expenses are included in your budget request.
Cost of outfitting five (5) marked vehicles with emergency equipment is included in
the 1996 police department requested budget.
6. List any item which will be replaced by this purchase. State recommendations for
disposition of this item. For example, trade -in salvage, discard, etc.
Police vehicles taken out of police service will be used as city staff vehicles or sold at
auction.
7. Estimated Net Cost: $109.000
Quantity Unit Cost Total Cost Trade -in Net Total Cost
5 (marked) $18,800 $94 $7 $86.500
1 (unmarked) $15,000 $15,000 $1,500 $13,500
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