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HomeMy WebLinkAbout1995 05-15 CCP Work Session 4 r'� • CITY COUNCIL AGENDA CITY OF BROOKLYN CENTER MAY 15, 1995 7:30 p.m. Work Session 1. Call to Order 2. Roll Call 3. Discuss 1995 Capital Improvement Program and Preliminary Discussion of 1996 Capital Improvement Program (75 minutes) 4. Review of Draft Questions for Community Survey (30 minutes) 5. Other Business (15 minutes) 6. Adjournment: 9 p.m. • INURE CITY COUNCIL WORK SESSION AGENDA ITEMS I. City Council Goals Session - May 18, 1995, 5:30 - 9:30 p.m. Earle Brown Heritage Center (Sun Room at Inn on the Farm) Facilitator: Don Salverda, Salverda & Associates. Session starts at 5:30 p.m., dinner at 6 p.m. 2. Presentation Explaining Brooklyn Center's Pavement Management Program 3. Business Loan Program 4. Review of Data Processing Activities of Brooklyn Center 5. Citizen Request Regarding Eliminating Parking of Travel Trailers on Driveways 6. Joint Meeting with Brooklyn Park City Council 7. Discuss Police Management Study 8. Updates - Labor Issues and Litigation Council Meeting Date 518/95 City of Brooklyn Center Agenda Item Numbe Request For Council Consideration Item Description: Staff Report Re: 1995 Capital Improvement Program and Preliminary Discussion of 1996 Capital Improvement Program Department Approval: D' e Spector, Direct )f Public Se Manager's Review /Recommendation: No comments to supplement this report Comments below /attached Recommended City Council Action: Receive and discuss staff report. • summary Explanation: (supporting documentation attached Yes The purpose of this discussion item is to provide the Council with background regarding the 1995 Capital Improvements Program (CIP), capital projects in general, the funding sources that we have to pay for them, and to initiate discussions regarding the 1996 CIP. I have not attached a copy of the full 1995 CIP to this report; a copy is bound into your final 1995 budget document. I have attached a report which shows just those items proposed or underway for 1995 and 1996. There a several important concepts regarding the CIP that are essential to understanding program. 1) The CIP is a planning document, one of the City's most important planning tools. Its purpose is to list potential capital improvements, estimate costs and identify funding sources, and assure that the City is in the financial position to consider the listed projects. Inclusion in the CIP is not a guarantee that the capital expenditure will be approved by the Council. A proposed capital expenditure that has not been listed in the CIP and included in the financial analysis should be looked upon very skeptically by the Council, unless it is an emergency expenditure. 2) Not all capital expenditures are required to be included in the CIP. Only those projects which would require a major capital expenditure are required to be listed. Smaller, maintenance -type expenditures, equipment replacement and such are usually handled through the budget process. 3) The CIP includes proposed capital expenditures from several different funding sources. Each "pot of money" has its own rules regarding what it can and can't be used for. The Council has virtually no discretion to cross over these funding sources. For example, by state statute public utility funds may only be used for public utility improvements; we cannot, for example, replace a playground or remodel a municipal liquor store with those funds. 4) Detail regarding proposed capital expenditures varies significantly depending on the type of improvement. For example, water and sanitary sewer projects are known in great detail. Regarding Request For Council Consideration Page 2 street improvements, we are required by the Office of State Aid to have a detailed improvement program for our state aid streets. Vehicle replacement proceeds on a known schedule. However, • there is always great uncertainty regarding economic development improvements. In another area, we are in the early stages of planning for storm drainage improvements, and don't yet have a lot of specific projects identified. Thirdly, we are aware of many government building needs, but until we identify a funding source, or obtain some assurance of approval of GO bond funds, we can't put forward very specific proposals. What is a Capital Improvement? and What's Included in the CIP? Capital expenditure and capital improvement are two terms which are similar, but which have different meanings. In general, a capital expenditure is defined as a one -time project or purchase of something with lasting value. For accounting purposes we use a $500 threshold to try to distinguish between a capital expenditure and a supply expenditure, although that can get very murky. For example, a $2,000 purchase of paper is considered supplies. Single expenditures in excess of $500 for items of lasting value are generally detailed individually in the budget as capital expenditures. The term capital improvements is generally used to describe projects or expenditures which provide for or better a public facility or public equipment: increasing capacity, replacing worn -out equipment or facilities, building a new facility, correcting a safety problem. Some of these expenditures are considered maintenance type expenditures, not costly enough to place a burden on our capital funds. Other expenditures need to be weighed more carefully prior to approval. It is that category of expenditures which the CIP addresses. In general, a capital improvement is detailed in the CIP if the expenditure, or category of expenditures, exceeds $10,000. For example, a $15,000 improvement project to add lights to a bicycle /pedestrian trail is a . capital improvement which would be included in the program, but a $5,000 project to replace the heads on the lights with more energy efficient models, while still a capital improvement, would be detailed in the budget but not shown in the program. Likewise, $20,000 for routine replacement of four PCs would be included, but $2,500 to replace one would not. How do Proposed Improvements Get on the CIP? Improvements are identified primarily by staff, although the Council and Commission members also suggest projects. There are four general categories of improvements: 1) Maintenance, repair, or replacement of facilities. Based on general operating experience. 2) Routine, cyclical replacement, such as replacement of vehicles or equipment. 3) Legislative mandate or code compliance, for example ADA improvements or storm water treatment requirements. Some non -code compliant facilities which are grandfathered in but which will eventually need to be addressed are the wading pool in the Community Center and the detention facility in the Police Department. 4) Opportunities, mainly in the economic development and housing areas. There is a standard process we use whereby staff prepare a draft CIP which is then reviewed and discussed by the Commissions and the Council. A final draft is available for public input during the budget process. • What Funding Sources are Available, and What Can They Be Used For This is often the most misunderstood area of public finance. It seems contradictory to many that a city may be stretched very thinly in its operating budget, yet it continues to construct capital improvements. In fact, there are many sources of funds ( "pots of money ") available, but each type of funding can by law, government accounting principle, or policy only be used for certain types of things. Request For Council Consideration Page 3 Public Utility Funds • Each of the three utility funds (water, sanitary sewer, and storm drainage) has a balance of funds available for capital improvements. By state statute, cities may only spend utility funds on utility needs. The statute enabling storm drainage utilities goes even further and requires that utility funds may only be used for activities which are consistent with the city's local water management plan. Street Improvement Funds Up until a few years ago, except for the annual sealcoating program virtually the only street improvements being made in Brooklyn Center were on state aid streets. The only funding used was our various state aid funds, and special assessments. As the City has embarked on a comprehensive neighborhood street improvement program, funding has expanded to include special assessment bonds. State Aid Funds Just over 21 miles of streets in Brooklyn Center are designated state aid routes. A complex formula detailed by statute and administrative rule is used to distribute to the cities some of the state's proceeds from the gas and vehicle registration taxes. These funds may only be used to maintain, repair, or reconstruct state aid roads. These funds are kept on account with the State of Minnesota, and we must go through a complex set of steps and paperwork to obtain authorization to use the funds, and then to get the funds released. In the City's chart of accounts, we call this pot of money State Aid Account #1496, or just "regular state aid." We receive about $830,000 annually from the state, and generally do one or two state aid projects per year. We are penalized if the amount in this account exceeds certain limits, so it is difficult to "save up" funds in this account to take on a big project all at once. For our 69th Avenue project, we accumulated as much balance as we could, and then juggled expenditures and funding sources as much as we were able, but still had to internally finance some expenditures until we had accumulated enough regular state aid to pay ourselves back. There are three other state aid accounts, confusingly referred to as "local state aid," which are totally under control of the city. The first two are account #2911 (restricted) and account #2900 (unrestricted). #2900 is unrestricted in that it can be used for a variety of transportation related expenditures. We currently fund the Assessment Stabilization Program from this account. We also purchased the SMART radar display trailer from this account. Account #2911, the restricted local state aid account, is by policy reserved for only certain types of improvements. We fund sidewalk and trail improvements from this account. Also, on some state aid road projects, some of the cost of the road improvement is not considered eligible for state aid funding (called "not participating "); generally we pay those costs from #2911. A recent example is the installation of traffic signals at 69th and France Avenue. 69th Avenue is a state aid route, as is France Avenue north of 69th. However, France Avenue south of 69th is not. According to the state aid rules, we could use regular state aid funds for the three legs which were on state aid routes, but not for the fourth leg. We paid that part of the cost from #2911. The final local state aid account, #2912, is a state aid bond account. When we bond for state aid projects, as we did for a part of the cost of the 69th Avenue project, we deposit the bond proceeds into account #2912. Expenditures from that fund must be approved by the Office of State Aid. Principle and interest payments are made from our annual appropriation. There is a limit as to how much of a City's appropriation can be used to finance bonds. • S ecial p Assessments The Village Council originally established a special assessment policy in 1964, and that policy has been updated periodically ever since, most recently in December, 1994. That policy provides generally guidelines for the financing of various types of capital improvements. However, special assessment policy in general is Request For Council Consideration Page 4 governed by Chapter 429 of the state statutes, which specifies the types of improvements which may be assessed and the procedures which must be followed. As the City embarks on a comprehensive neighborhood street improvement program, we have used special assessment bonds to help finance these projects. Under Chapter 429, to issue bonds without an affirmative referendum vote, at least 20 percent of the cost of an improvement must be financed through special assessments. It is the Council's current policy to assess 35 percent of the cost of residential improvements, and 70 percent of the cost of commercial improvements. Capital Improvement Fund The Capital Improvements Fund was established by the City Council in 1968, to provide for major capital outlays such as construction or acquisition of major permanent facilities with a relatively long life, or the reduce debt incurred for capital outlays. The types of projects this fund supports include construction or remodelling of government buildings and grounds, park improvements, and land acquisition. The Capital Improvement Fund is governed by the Capital Improvements Fund Expenditure Policy. In general, it states that this fund may only be used for projects in excess of $25,000; projects less than that amount must be funded from the general fund budget. If the project is in excess of $200,000, it must have been included in the CIP for at least two years in order to be considered. The policy also stipulates a minimum balance to be kept in the fund as a reserve for emergencies. Other Funds Other funds are available for specific types of improvements. Other enterprise funds, such as the liquor store fund, golf course fund, Heritage Center fund, and central garage fund, are reserved for those specific uses. Because those are council - established funds, the Council may transfer between those' funds for specific reasons. For example, when the central garage fund was established, funds were transferred from the various enterprise funds to the central garage in the amount of depreciation accumulated for equipment replacement. All vehicles and some equipment is now owned and replaced by the central garage fund. EDA, TIF, CDBG funds are available for specific purposes regulated legislatively. The 1995 CIP and Preliminary Discussion of the 1996 CIP Attached is an extract from the 1995 CIP showing 1995 and 1996 projects. Some of these projects have already been approved by the Council. Those projects are shown shaded. Some projects have comments indicating staff is considering recommending that projects be shifted around between years. The CIP is formally approved with the budget in December, but in a sense it is a 'living document," constantly being reevaluated as we learn more information. At the Council work session on May 15 we will go over these projects in more detail. • CITY OF BROOKLYN CENTER CAPITAL Ili IPROVEMENTS FUND EXPENDITURE POLICY POLICY OBJECTIVE The City of Brooklyn Center makes unrestricted capital expenditures through one of two funds. Generally, small capital expenditures are funded through the general fund and planned for as part of the annual budgeted process for the general fund. Large unrestricted capital expenditures are funded through the capital improvements fund based on resolution 68 -246, which was approved in 1968. Capital expenditures are also made through other funds such as the M.S.A. construction fund, the special assessment construction fund, the water fund, the sanitary sewer fund, and the storm drainage fund. These funds each have restrictions in place to guide their expenditures. The objective of this policy is to clarify funding for all unrestricted capital expenditures by specifically defining which capital expenditures are eligible for funding through'the capital improvements fund. Unrestricted capital expenditures not meeting the criteria for the capital improvements fund must be made from the general fund operating budget. Specifically excluded from this policy are capital expenditures that are to be reimbursed by • insurance proceeds. These may be accounted for through the capital improvements fund at the discretion of the Director of Finance. SOURCE OF FUNDS The sources are ad- valorem taxes, issuance of bonds, state and federal grants, transfers of unrestricted balances from other funds and investment earnings. USE OF FUNDS The following defines general expenditure criteria for the utilization of the capital improvements fund balance. A.) Major: Any capital expenditure that exceeds $25,000. Capital expenditures of less than 525,000 are to be made through the general fund operating budget. B.) Permanent: Any capital expenditure that has an estimated useful life of 10 years or longer. a C.) Facility: Buildings, improvements to real estate, the acquisition of land for city purposes. This definition excludes the acquisition of land for development or resale and t excludes vehicles. Additionally, the capital improvements fund may be used to provide loans to other funds maintained by the City. However, loans from the capital improvement fund may only be made to proprietary funds which have the ability to generate revenue and repay the loan within 10 years at prevailing interest rates. AUTHORITY TO SPEND Expenditures meeting the above criteria may be funded through the capital improvements fund based on the following authority limits: A.) Expenditures from $0 to $25,000: Not eligible for funding from the capital improvements fund. Funding is required through the general fund operating budget. B.) Expenditures from $25,001 to $200,000: The City Council may, through simple majority, approve these expenditures. C.) Expenditures over $200,000: Following a public hearing, City Council may, through a 4 /5th's majority, approve expenditures in this category. SPENDLNG LEVIITATION /FUtiD BALANCE REOUIREMENT The objective as described above and previously defined in Resolution 68 -246 requires the • capital improvements fund to be a permanent source of funding for planned major expenditures. As such, the following criteria is established to comply with that intent: A.) Planned Expenditures: If the proposed capital expenditure is in excess of $200,000 it must have been included in the five year capital improvements plan for at least two years. Additionally, the five year capital improvements plan must be approved by the City Council at a public hearing on an annual basis. B.) Fund Balance Requirements: A minimum fund balance shall be maintained with a beginning balance of $3,000,000 as of January 1, 1993 and increased by the Consumer Price Index each year thereafter. POLICY VVEENDMENT Amendments to this policy require a 4 /5th's majority by City Council vote. ROLE OF THE FINANCE COMMISSION: If a review of an expenditure is requested by the City Council from the Finance Commission, the Finance Commission will respond on the basis of the following questions: A) Does the expenditure comply with the Capital Improvements Fund Expenditure Policy? B.) Is the expenditure appropriate considering the financial condition of the City? CITY OF BROOKLYN CENTER SPECIAL ASSESSMENT POLICY TABLE OF CONTENTS SECTION I. GENERAL POLICIES ...... ............................... 1 A. Initiation of Public improvement Project ... . P J B. History ............... ............................... 1 C. Financing and Assessment Policies Applicable to all Types of Improvements ... 1 SECTION II. SURFACE IMPROVEMENTS . ............................... 2 A. Standards for Surface Improvements ............................ 2 B. Assessment Formula for Surface Improvements ..................... 3 1. Residential Streets ... ............................... 3 2. Municipal State Aid Streets ............................. 4 3. Alleys ........... ............................... 5 SECTION III. SUBSURFACE IMPROVEMENTS ............................ 5 A. Standards .............. ............................... 6 B. Water Mains ............ ............................... 6 C. Sanitary Sewer .......... ............................... 7 D. Storm Drainage .......... ............................... 8 SECTION IV. ASSESSMENT STABILIZATION PROGRAM ..................... 9 A. Eligibility ............. ............................... 9 B. Calculation ............. ............................... 9 December 19, 1994 Page i SECTION I. GENERAL POLICIES A. Initiation of Public Improvement Projects Public improvement projects may be initiated by petition of affected property owners. Public improvements may also be initiated by the City Council when, in its judgment, such action is required. The Capital Improvements Program shall detail a program of street improvements based on Pavement Management Program data, street and utility maintenance records, Municipal State Aid Standards, and the Local Storm Water Management Plan. B. History In 1964, the Village Council approved a Special Assessment Policy which detailed matters regarding the financing of public improvements as the community developed. This Policy has been periodically amended, and related policies approved by separate resolution. In 1985, a substantial change in 'policy was approved by resolution, when the City abandoned residential assessments based on frontage to adopt a policy based on residence unit. This policy is intended to incorporate all policies related to improvement project financing. It is understood that this policy cannot anticipate every situation, and that certain circumstances may justify deviations from this policy. C. Financing and Assessment Policies Applicable to all Types of Improvements When an improvement is constructed which is of special benefit to properties within a definable area, it is the intent of the City Council that special assessments be levied against the benefitted properties within that area to the extent that the costs of such project can be deemed to benefit the properties. The following general principles shall be used as a basis of the City's assessment policy: 1. The "project cost" of an improvement shall be deemed to include the costs of all necessary construction work required to accomplish the improvement, plus engineering, legal, administrative, financing, and other contingent costs. December 19, 1994 Page 1 City of Brooklyn Center Special Assessment Policy 2. The "assessable cost" of an improvement shall be defined as being those costs which, in the opinion of the City Council, are attributable to the need for service in the area served by the improvement. Said "assessable cost" shall be equal to the "project cost" of the current project, minus any credit attributed to remaining useful life expectancy or to that part of the improvement deemed to benefit the community as a whole. 3. Terms of special assessments shall be as follows: a. Street improvements - 10 years b. Bituminous alley improvements - 10 years Concrete alley improvements - 20 years C. Water and sanitary sewer hookups and improvements - 10 years d. Storm sewer improvements - 10 years Interest is charged at a rate established by the City Council at the time of certification of the levy. SECTION H. SURFACE IMPROVEMENTS Surface improvements shall include grading and base construction, sidewalks, curb and gutter, surfacing, resurfacing, undergrounding overhead utilities, landscaping, beautification, and street lighting. A. Standards for Surface Improvements 1. Arterial streets —shall be of "9 ton" design, of adequate width to accommodate projected traffic volumes. Sidewalks shall be provided on both sides of all arterial streets unless specifically omitted by the City Council, and shall be of the width approved by the City Council. 2. Collector streets — (including commercial and industrial access streets) shall be of 7 ton" design, or "9 ton" design, based on anticipated usage, and shall normally be constructed in accordance with state aid standards. Sidewalks may be provided on one or both sides of all collector streets in accordance with the comprehensive plan and shall be at least 5 feet in width, unless otherwise approved by the Council. Wherever feasible, a boulevard at least 7 feet in width shall be provided, measured from the street face of curb to the street face of the sidewalk. December 19, 1994 page 2 City of Brooklyn Center Special Assessment Policy 3. Residential streets —shall be of "5 ton" design, 30 feet in width, measured between faces of curbs or edge of street, unless otherwise approved by the Council. The Council may order the construction of sidewalks when such construction is warranted. 4. Alleys, in residential areas, shall be of "5 ton" design. Alleys shall be of bituminous construction unless drainage or other conditions require concrete. 5. Street lighting, when installed, shall be installed in accordance with the Council's policy on street lighting. Mid -block lights may be installed when the length of one block from the centerline of one intersecting street to the next intersecting street exceeds 700 feet, or when it is determined that a special public safety benefit would accrue. B. Assessment Formula for Surface Improvements The assessments to be levied against properties within the benefitted areas shall be distributed to those properties on the basis of the following provisions: 1. Residential Streets • a. For residential properties zoned R1, the assessment to be applied against each non - subdividable property shall be a unit amount established annually by the City Council. Said assessment is intended to represent a specific proportion of the average cost of making a typical improvement, such as the average cost of reconstructing a typical block of residential street. For properties which may be legally subdividable into two or more lots, the assessment to be applied shall equal the maximum number of lots allowable times the unit assessment. The assessment shall be calculated as follows: 1. For reconstruction or resurfacing of a residential street, the average cost of a typical similar project shall be multiplied by the Council's designated proportion to be assessed. The total assessed shall be divided by the average number of lots to be assessed to determine the unit assessment. 2. Absent any other policy changes, such as an increase in the proportion of cost to be assessed, the unit assessment shall be adjusted annually to reflect cost of living increases as measured by the Construction Index. December 19, 1994 Page 3 City of Brooklyn Center Special Assessment Policy b. For residential properties zoned R2, the assessment shall be applied on a front foot basis, said unit being calculated as follows: The Rl unit assessment shall be divided by 75 feet, to determine the front foot rate. The minimum assessment for an R2 property shall be the Rl unit assessment. C. For residential properties zoned R3, the assessment shall be applied per unit on the following basis. The R2 front foot rate shall be multiplied by the total feet of frontage to determine the total benefit. The total benefit shall be divided by the total number of units in the development to determine the unit rate. d. For R4 to R7 properties, commercial, industrial, institutional, or special use properties, the benefits and resulting assessments shall be determined on an individual project basis. e. For those properties zoned Rl or R2 having frontage on two or more streets, special assessments shall be levied for improvements on only one of those frontages, at the owner's choice. For example, a property on the corner of A street and B Avenue may choose to be assessed when A street is improved, or B Avenue, but not both. 2. Municipal State Aid Streets a. For properties that are not commercial or industrial in project areas which are primarily residential in character: 1. Benefitting properties abutting a state aid designated street shall be assessed in the same manner as those abutting other residential streets. 2. In those cases where a municipal state aid street improvement project removes parking from a residential street where parking was previously allowed, no special assessments shall be levied. Where parking arrangements have been made, special assessments shall be levied. b. For properties which are commercial or industrial in project areas which are primarily residential in character, and for those properties in commercial areas: December 19, 1994 Page 4 City of Brooklyn Center Special Assessment Policy 1. Commercial and industrial properties shall be assessed based on an area (acreage) basis. An "A" zone of benefit shall be determined on a project basis, but would typically include that area of all properties abutting the street to be improved, extending to a depth of 200 feet or the property depth, whichever is less. A "B" zone of lesser benefit may be established to identify those properties or portions of properties which do not abut the improved roadway, but which accrue benefit. 2. Unless otherwise approved b the City Council e PP Y t3' b nefittin g properties within this category will be assessed for 70% of the total project cost. The Brooklyn Center State Aid Fund will be liable for the remaining 30% of the project costs. 3. If there is a combination of commercial, industrial and residential properties, the commercial- industrial rate will be determined by calculating an equivalent footage rate based on assessing 70% of the total project cost, while the residential properties will be assessed in accordance with Subsection 2.a. of these policies. 3. Alleys a. The cost of installation, resurfacing, or reconstruction shall be assessed on a unit basis. Forty percent of the cost to be assessed shall be assessed equally to all owners of lots abutting the alley. The remaining 60 percent shall be assessed equally to all owners of lots currently having access to the alley. b. The cost to be assessed shall include all project costs. For properties where a non -hard surfaced driveway exists, the cost of constructing an asphalt driveway between the paved portion of the alley and property line, minus the cost of sod restoration for an equivalent area, shall be individually computed and added to the uniform assessment for the specific property involved. SECTION III. SUBSURFACE IMPROVEMENTS Subsurface improvements shall include water distribution lines, sanitary sewer lines and storm sewer lines, ponds, or other drainage improvements. December 19, 1994 Page 5 City of Brooklyn Center Special Assessment Policy A. Standards Subsurface improvements shall be made to serve current and projected land use. All installations shall conform to the minimum standards therefore as established by those state, local, or federal agencies having jurisdiction over the proposed installations. All installations shall also comply, to the maximum extent feasible, to such quasi - official, nationally recognized standards as those of the American Insurance Association (formerly National Board of Fire Underwriters). Service lines to the property line of each known or assumed building location shall be installed in conjunction with the construction of the mains. B. Water Mains All properties shall be assessed their share of the cost of installing water main to serve the property and the cost of installing the water service line between the water main and the property line. In addition, all properties shall be assessed their share of city-wide or area improvements such as distribution mains, wells, above ground storage, and elevated storage tanks. i 1. For those improvement projects where existing main or appurtenances are repaired or replaced, including service replacement to the property line, no special assessments shall be charged. The full cost of said improvements shall be financed by the Water Utility Fund. 2. For those improvement projects where main or appurtenances are installed to provide new service to previously unserved properties, the full cost of said improvement shall be assessed, with the basis being the Engineer's determination of benefit to each newly served property. 3. All properties not previously assessed for water main, storage, and source improvements shall be charged at the appropriate rate as established by the most current "Water Hookup Fee Schedule ", unless the City Council by previous or current action has established a different rate. a. For those properties zoned Rl or R2, the hookup fee shall be charged on a unit basis. If the City had previously installed a water service to the property and the property had not been assessed, the rate shall be "residential unit with service. " If the service had not been installed, the property shall be assessed the "residential unit without service" rate, and the property owners shall be responsible for the full cost of • installing a service from the main to the building. December 19, 1994 Page 6 City of Brooklyn Center Special Assessment Policy b. For those ro ertie p p snot zoned Rl or R2, the hookup fee shall be charged on a combination front foot and area basis. The total lineal feet of frontage shall be charged at the front feet rate. This charge shall represent the hookup fee for that part of the property from the property line to a depth of 135' or the back property line, whichever is less. That part of the property outside the "front 135 feet" shall be charged a hookup fee based on area, at a rate per 100 square feet. Properties for which one or more services have been extended to the property line which had not previously been assessed for those services shall be charged the residential service rate per service. Properties without services shall be responsible for the full cost of installing service from the main to the building. C. Sanitary Sewer All properties shall be assessed their share of the cost of installing sanitary sewer laterals to serve the property and the cost of installing the sanitary sewer service line between the street and the property line. In addition, all properties shall be assessed their share of city-wide or area improvements such as interceptors and . pumping stations. 1. For those improvement projects where existing lateral or appurtenances are repaired or replaced, including service replacement to the property line, no special assessments shall be charged. The full cost of said improvements shall be financed by the Sanitary Sewer Utility Fund. 2. For those improvement projects where lateral or appurtenances are installed to provide new service to previously unserved properties, the full cost of said improvement shall be assessed, with the basis being the Engineer's determination of benefit to each newly served property. 3. All properties not previously assessed for sanitary sewer, interceptor, or pumping station improvements shall be charged at the appropriate rate as established by the most current "Sanitary Sewer Hookup Fee ", unless the City Council by previous or current action has established a different rate. a. For all properties, the hookup fee shall be charged on a front foot basis. If the City has previously installed a sanitary sewer service to the property and the property had not been assessed, the rate shall be . "residential unit with service." If the service had not been installed, December 19, 1994 Page 7 City of Brooklyn Center Special Assessment Policy • the property shall be assessed the "residential unit without service" rate, and the property owners shall be responsible for the full cost of installing a service from the main to the building. D. Storm Drainage All properties shall be assessed their share of the cost of installing storm drainage facilities to serve the property. In addition, all properties shall be assessed their share of city-wide or area improvements such as interceptors and detention ponds. 1. For a project which includes construction of a storm sewer interceptor, detention pond, or other regional facility, an engineering study shall establish the distribution of benefit and determine the assessable portion of the project cost. The assessable cost of a storm sewer interceptor or detention pond shall be assessed equally per unit of area (square foot, acre, etc.) over the entire district served by the interceptor or detention pond. The assessment is enerall levied in the current year g y e c y r of construction of the interceptor storm sewer or detention pond, and it is entirely likely that a large number of properties will be assessed which do not receive immediate and total drainage relief. It is, however, considered that such properties do accrue benefit from the interceptor storm sewer since the interceptor is available to receive lateral storm sewer connections or the detention p and or other regional facility may provide relief from storm events of greater magnitude than a 5 year storm. 2. For those improvement projects where existing lateral or appurtenances are repaired or replaced, or slightly upgraded, no special assessment shall be charged. The full cost of said improvements shall be financed by the Storm Drainage Utility Fund. 3. For those improvement projects where laterals or appurtenances are installed to provide new service to previously unserved properties, or where service is substantially upgraded, a portion of the cost of said improvement shall be assessed. Said portion shall be the same as the assessable portion of residential street improvement costs, as established in subsection B.1.a. December 19, 1994 Page 8 City of Brooklyn Center Special Assessment Policy SECTION IV. ASSESSMENT STABILIZATION PROGRAM There shall exist an Assessment Stabilization Program to assist low income property owners in the payment of special assessments. Said program shall provide grants to reduce or fully pay the assessment levied against homesteaded properties owned by persons whose households meet certain financial characteristics. A. Eligibility 1. Income limits shall conform to the annual limits established by HUD to guide the administration of housing programs. Specific administrative rules shall be developed and utilized to fairly and consistently evaluate the household's ability to pay. Properties must be zoned Rl or R2 or used as Rl or R2, and must be homesteaded. 2. Grants shall be made directly to the Special Assessment Fund, not to the individual property owner. Grants will reduce or fully pay the assessment certified to Hennepin County. Grants shall be made based on the financial circumstances at the time of certification, and will not be reevaluated in light of financial circumstances which change after the assessments are certified to Hennepin County. 3. Improvements which qualify for Assessment Stabilization participation include: - residential or State Aid street improvements in residential areas - storm sewer installation in residential areas B. Calculation 1. Property owners whose gross family income and size place them at 50 percent or less of the HUD "Very Low Income" limit shall receive a grant in the full amount of the assessment. 2. Property owners whose gross family income and size place them at the Very Low Income limit shall be eligible to receive a grant in the amount of 50 percent of the proposed unit assessment. 3. Property owners whose gross family income and size are greater than the amount midway between the Very Low Income and Low Income limits are not eligible to receive a grant. December 19, 1994 Page 9 TABLE A - Capital Improvement Program - Detail of Capital Outlays Water Utility Capital Improvements ,., 3 r � ,,� Indicates already approved by Council 04 -Ma -95 19 ...,...... EXPENDITURES: WATER DISTRIBUTION SYSTEM 69th Avenue, Shingle Creek Pkwy to Dupont 300,000 All water utility N ghborliood Sfreet Imr�ovenents, .ems z 65,780, 140,000 WATER SUPPLY SYSTEM MISCELLANEOUS PROJECTS New Electric Controls at Wells 5, 6, 7 90,000 Emergency tie -in to Brooklyn Park move to '96? $225K WATER TOWERS Paint Tower #1 Paint Tower #2 150,000 move to '96? Paint Tower #3 158,000 move to '97? Landscape Tower #1 10,000 MISCELLANEOUS Routine Well Maintenance 50,000 50,000 Cathodic Protection 25,000 25,000 In neigh street program SCADA Hardware & Software Update 20,000 SCADA Replacement TOTAL EXPENDITURES $410,780 $673 FUND SOURCES: Water Utility 410,780 673,000 TOTAL r 7410,780 $673,000 TABLE B - Capital Improvement Program - Detail of Capital Outlays Sanitary Sewer Utility Capital Improvements EXPENDITURES: All San Sewer Utility LIFT STATIONS Replace Lift #1 and Forcemain 400,000 800,000 • SEWER REPLACEMENT: Trunk line, 69th Avenue to Lift Station #1 1,000,000 Neighborhood;Streetlmprovements °:.. 132,300;; 300,000 TABLE D - Capital Improvement Program - Detail of Capital Outlays Sidewalk and Trail Improvements 04- May -95 <:< >€ 5 :: ::.......'f G. ::: ; ' : >: ! 3U € < EXPENDITURES: OFF - STREET TRAIL: Local State Aid Eftep� Parks vecr�dge TaiC 3 : a 50,Q0a Hennepin County NSP Easement Trail, Knox to Dupont 50,000 Local State Aid Willow Lane, 1694 to West River Road 25,000 Local - -or redevelopment 69th Avenue, Shingle Creek Parkway- Dupont 50,000 Local State Aid ON- STREET TRAIL: Marking and Signage 20,000 10,000 Local State Aid SIDEWALK: Mlscelfneaus Repa��irs N fi 75,60a 25,000 Local State Aid �m Northway Drive 25,000 Move to '96? 71st/72nd Avenues, Noble to Halifax 27,000 Neighbors don't want, drop 55th Avenue, Lions Park to Logan 35,000 Local State Aid TOTAL EXPENDITURES $272,000 $120,000 FUND SOURCES: State Aid - Local Accounts #2911/ #2900 222,000 120,000 General Fund Other Governments 50,000 TOTAL $272,000 $120,000 NOTE: The sidewalk and trail plan is currently undergoing comprehensive review. TABLE E - Capital Improvement Program - Detail of Capital Outlays Park Improvements 04-May- EXPENDITURES: Shingle Cr Corridor Rec Facility Study & EA 50,000 Capital Impr Fund �� AE31E.'! ia�Is B CU f� � 70W, Capital Impr Fund BrookCyn Gateway dark " 00,000 Storm Drainage Utility Repair ped bridges in parks /golf course 100,000 Capital Impr Fund /Golf Crs Replace Bleachers 56,000 General Fund Twin Lake Trail 450,000 GO Park Bonds,ISTEA Twin Lake trailhead acq & improvements 300,000 GO Park Bonds Acquisition & development of Joslyn site 200,000 GO Park Bonds Hockey arena 4,000,000 GO Park Bonds Golf dome Golf Course Fund INDIVIDUAL PARK IMPROVEMENTS Bellvue Shelter 120,000 GO Park Bonds Playground equipment 35,000 GO Park Bonds Brooklane Shelter 12,800 GO Park Bonds Central Playground equipment GO Park Bonds Fix ball diamonds 20,000 GO Park Bonds Centerbrook Golf Course Park shelter building 12,100 Golf Course Fund Build picnic shelter 120,000 Golf Course Fund Expand clubhouse Golf Course Fund Evergreen Shelter 120,000 GO Park Bonds Build handcapped- access restroom 5,000 GO Park Bonds Ball field lights 100,000 GO Park Bonds Move hockey rink 40,000 GO Park Bonds Storage buildings 10,000 General Fund Satellite enclosures 5,000 General Fund Firehouse Shelter 120,000 GO Park Bonds Playground equipment GO Park Bonds Trail lights 7,000 GO Park Bonds Freeway Trail lights 7,000 GO Park Bonds Garden City Shelter 4,200 GO Park Bonds Playground equipment 35,000 GO Park Bonds Enlarge parking lot 30,000 GO Park Bonds Grandview Shelter 45,000 GO Park Bonds Playground equipment 40,000 GO Park Bonds Move rink 12,000 GO Park Bonds Ball field lights 100,000 GO Park Bonds Trail lights 14,000 GO Park Bonds Happy Hollow Shelter 60,000 GO Park Bonds Playground equipment 35,000 GO Park Bonds Trail lights 7,000 GO Park Bonds Kylawn Shelter 120,000 GO Park Bonds Playground equipment 35,000 GO Park Bonds Hockey lights 50,000 GO Park Bonds Lions Build handicapped- access restrooms 5,000 GO Park Bonds Playground equipment Capital Impr Fund Marlin Playground equipment 35,000 GO Park Bonds Northport Shelter 100,000 GO Park Bonds Build handicapped- access restroom 5,000 GO Park Bonds Trail lights 7,000 GO Park Bonds Storage buildings 10,000 General Fund Orchard Shelter 100,000 GO Park Bonds Playground equipment Capital Impr Fund Trail lights 7,000 GO Park Bonds E Palmer Shelter 100,000 GO Park Bonds Playground equipment 35,000 GO Park Bonds Fix ball diamond GO Park Bonds Trail lights 7,000 GO Park Bonds W Palmer Shelter 80,000 GO Park Bonds Playground equipment 40,000 Capital Impr Fund Storage buildings 20,000 General Fund Trail lights 7,000 GO Park Bonds Nature Area Build picnic shelter 80,000 GO Park Bonds Rep[ nature trail chips w /crushed limestone 25,500 GO Park Bonds Riverdale Shelter 60,000 GO Park Bonds Playground equipment GO Park Bonds Twin Beach Shelter 7,000 GO Park Bonds Playground equipment 35,000 GO Park Bonds Fishing pier, including parking lot 64,000 GO Park Bonds /DNR? Extend trail 7,500 GO Park Bonds Wangstad Playground equipment GO Park Bonds Willow Lane Shelter 106,000 GO Park Bonds Playground equipment Capital Impr Fund Ball field lighting 50,000 GO Park Bonds Remodel tennis court/expand parking GO Park Bonds Trail lights 7,000 GO Park Bonds TOTAL EXPENDITURES $2,385,100 $5,264,700 FUND SOURCES: Capital Impr Fund 302,700 0 General Fund 121,000 0 Golf Course 132,100 0 GO Bonds 1,729,300 5,264,700 Storm Drainage Utility 100,000 0 TOTAL $2,385,100 $5,264,700 • TABLE F - Capital Improvement Program - Detail of Capital Outlays Public Building Improvements ® 04- 1995 T 1996 T FUND SOURCE EXPENDITURES: CIVIC CENTER SHORT TERM, INTERIM REMODELLING Mrtar H ll emodell n� Capital Impr Fund LONG TERM NEEDS Construct Public Safety addition and 6,000,000 GO Bonds remodel existing City Hall space GO Bonds OPTIONAL APPROACH: Piecemeal Remodelling Remodel Community Development office ? ? Some combination of Replace HVAC system ? ? GO Bonds, Cap Impr Fund, Remodel Council Chambers ? ? General Fund Expand Police into file storage room ? ? Remodel Finance Department reception ? ? Remodel Administration (Main) reception ? ? Add 2 conference rooms ? ? Remodel Engineering offices ? ? Cage phone /MIS area in basement ? ? Construct MIS Center ? ? Replace underground storage tanks ? ? Replace roof ? ? ADA Compliance ? ? V COMMUNITY CENTER OPTION 1: Space Needs Study Activity & Fitness Center 10,000,000 GO Bonds OPTION 2: Alternative Approach Activity Center 2,500,000 GO Bonds OTHER NEEDS: Replace carpet throughout 86,300 General Fund Pool ozonation system 37,800 General Fund • Renovate wading pool 46,000 General Fund ADA Compliance ? Capital Impr Fund CENTRAL GARAGE IMPROVEMENTS Building improvements Capital Impr, Utilities Site improvements 325,000 Capital Impr, Utilities Additional Storage 450,000 Capital Impr, Utilities FIRE STATIONS Remodel East Station 700,000 GO Bonds Remodel West Station 375,000 GO Bonds Replace East Station roof 70,000 GO Bonds E & W station dumpster enclosures 10,000 GO Bonds TOTAL EXPENDITURES $1,375,100 $9,275,000 FUND SOURCES: General Fund 170,100 0 Capital Improvements Fund 50,000 612,500 Water Utility 81,250 Sanitary Sewer Utility 81,250 EDA levy GO Bonds 1,155,000 8,500,000 TOTAL 1 $1,375,100 $9,275,000 * Project also includes acquisition of workstation furniture and high density storage, which is shown in Table H: Equipment. I TABLE G - Capital Improvement Program - Detail of Capital Outlays Street Improvements 04 -Ma -95 <::. 19g ... <`'9� ... >:; 7.StlURG:<`< Y _ _ .............._ .......... __... . EXPENDITURES: SEAL_ ©NG ' 120 000 90,000 General Fund SIGNALS Brooklyn Blvd & TH100 NB Ramp /Lilac Dr 150,000 Local State Aid -- unlikely Brooklyn Blvd & 51st Avenue 150,000 Local State Aid -- unlikely Summit & Earle Brown W (Target Entrance) 125,000 Special Assessments & Local State Aid STATE AID STREET PROJECTS 57th Avenue. Logan to Lyndale 1,130,000 MSA- Regular #1496 404,000 MSA - Regular #1496 MSA -Local #291142900 126,000 MSA -Local #29111#2900 Water Utility 50,000 Water Utility Sanitary Sewer Utility 10,000 Sanitary Sewer Utility Storm Drainage Utility 350,000 Storm Drainage Utility Hennepin County 190,000 Hennepin County _' _W tit Avenue 69th to N [ y Limits 552,180 MSA Reg is 1496 335,540_ MSA Regular #1496 NiSA lai'2 C #2900 102,900 MSA -Local #2911/ #2900 Water tJt[ltfy 0 ' Water Utility AM Santa 3 ,'S 22,870 e er Ut[I[ty * yil ' , Sanitary Sewer Utility StormQarnagUttt�ty's ' � 4'0,170 Storm Drainage Utility ,. Spec[aAssessenfs� .. 50,700 Special Assessments 73rd Avenue. TH252 to Humboldt 426,000 50% Brooklyn Park MSA- Regular #1496 270,000 MSA - Regular #1496 MSA -Local #2911/ #2900 40,000 MSA -Local #2911/ #2900 Water Utility 31,000 Water Utility Sanitary Sewer Utility 5,000 Sanitary Sewer Utility Storm Drainage Utility 0 Storm Drainage Utility Special Assessments 80,000 Special Assessments Noble Avenue BrookI' h Blvd to N Cibi 41 300' MSAeerlar #1496 = 26,800 MSA - Regular #1496 MSA Local #2911/#2900 D MSA -Local #2911/ #2900 V�tatert[li tY N 0 Water Utility San[tary ;Sewertlt[I[ty Q" Sanitary Sewer Utility Sfpr[n Dratnag6 Utility- 0 ' Storm Drainage Utility 9 Spec[ a1 Assessments um 14,500 Special Assessments Brooklyn Boulevard. 64th to N City Limits ROW Acquisition 600,000 50% #1496, 50% #2911/ #29 Road Construction 435,205 Various Lighting, Landscaping, Other 1,300,000 TI F, Sp Assess, #2911/ #290 67th Avenue. Humboldt to Dupont 189,000 MSA- Regular #1496 148,000 MSA - Regular #1496 MSA -Local #2911/ #2900 (41,000) MSA -Local #2911/ #2900 Water Utility 14,000 Water Utility Sanitary Sewer Utility 7,000 Sanitary Sewer Utility Storm Drainage Utility 10,000 Storm Drainage Utility Special Assessments 51,000 Special Assessments Logan Avenue N. 53rd to 57th 539,000 MSA - Regular #1496 270,000 MSA - Regular #1496 MSA -Local #2911/ #2900 40,000 MSA -Local #2911/ #2900 Water Utility 81,000 Water Utility Sanitary Sewer Utility 13,000 Sanitary Sewer Utility Storm Drainage Utility 55,000 Storm Drainage Utility Special Assessments 80,000 Special Assessments 51st Avenue, Brooklyn Blvd to Xerxes 81,000 MSA- Regular #1496 48,000 MSA - Regular #1496 MSA -Local #291142900 8,000 MSA -Local #2911/ #2900 Water Utility 5,000 Water Utility • Sanitary Sewer Utility 1,000 Sanitary Sewer Utility Storm Drainage Utility 10,000 Storm Drainage Utility Special Assessments 9,000 Special Assessments NEIGHBORHOOD STREET PROJECTS 1�ltoodbme � � 2� GO Bands 645,700 Combination of GO Spec�alAssessrnents 312 800 bonds and special ., a. _...__ .w3.,.. SE:Irving /James /Knox; Happy Hollow assessments GO Bonds 751,500 Special Assessments 463,500 Garden City East GO Bonds Special Assessments NW:S of 69th; SE:Fremont/Girard GO Bonds Special Assessments Wangstad GO Bonds Special Assessments ASS ESSM El TSTAB[LfATlONPROGRAI 50,000 90,000 Local State Aid LANDSCAPING Co Rd 10 Streetscape 100,000 1/2 MSA -2900, 1/2 Sp Asse: Xerxes Avenue Streetscape 70,000 MSA -Local #2900 TOTAL EXPENDITURES $2,491,980 $5,920,205 FUND SOURCES: MSA - Regular #1496 662,340 1,179,025 MSA - Local #29111#2900 572,900 935,970 Water Utility 0 176,375 Sanitary Sewer Utility 22,870 57,376 Storm Drainage Utility 40,170 541,649 Special Assessments 428,000 1,256,000 Bonds 645,700 751,500 General Fund 120,000 90,000 TIF Funding 257,810 Other Governments 0 300,000 TOTAL $2,491,980 F $5,545,705 • TABLE H - Capital Improvement Program - Detail of Capital Outlay Equipment 04- May -95 1 95....: 9fi...........> SOUR • EXPENDITURES: DATA PROCESSING Network Upgrade e 32,000 10,000 General fund; Heritage Cente Optical Disk Management 100,000 General fund Sgftware;& a IiCattons 28, [50; 15,000 General fund PP PCs &arXcsatrns ��` ` °'w 57,880 30,000 General fund Printers i 5 ° 300 � 5 000 General fund E :�ca<; =,�.a... a,�.x,w,. a�,A��m�.we a. _N3a a,. ,a. , k8 �':`•4 _a. �.,.. .a ..,. . _. »,.u..- LOGIS Distributed site 130,000 70% GF; 10% @ utility,5 %Iiq,5 %HC OTHER EQUIPMENT Arcutrrortomi_wgkstatons & staige 390,00 Capital Improvements Fund Replace phone system ( 200,000 Capital Improvements Fund Replace pub safety /pub works radio system Capital Improvements Fund Remote reading water meters 275,000 Water Utility Replace chairs 10,000 General fund TOTAL EXPENDITURES 1 $723 $565 FUND SOURCES: . General Fund 111,430 251,000 Heritage Center Fund 21,900 6,500 Liquor Store Fund 6,500 Capital Improvements Fund 590,000 Water Utility 288,000 Sanitary Sewer Utility 13,000 TOTAL $723,330 $565,000 TABLE I - Capital Improvement Program - Detail of Capital Outlays Central Garage Vehicles & Equipment 04-May-95 :::..:..:.:.:.�aURC,:...;:. EXPENDITURES: STREETS v a „�tt - „Ford 8C10'FIat BedlSande� 78,5Q0 All Central Garage Fund "El MIA CFA[ ����y ���2 0�' except where noted ��� �� 8i ca IQad r�` i�plaer �y e 34,30(1 ". v�F N'a' _ tgkleeCq�� �R 0ct Pickups: Light Duty 14,000 Pickups: Heavy Duty 24,000 Grader 159,000 3/4 Ton Van 26,600 Ford 800 Dump 82,000 Trackless Sidewalk Plow 47,000 Air Compressor 11,000 Crack sealing kettle /router 35,000 . PARKS Pickups 14,000 Ford 350 Dump 27,000 Tractors 28,000 Mowers 65,000 Concession trailer PUBLIC UTILITIES Emergency Utility Van 30,000 Water Utility Sewer .let 95,000 Drill Rig 25,000 Water Utility GOLF COURSE 3/4 Ton Pickup 15,500 Golf Course Fund Mowers 26,100 74,500 Golf Course Fund FIRE DEPARTMENT Salvage Van & rescue van 170,000 GO Bonds Pumpers 105,000 GO Bonds Ladder Trucks /autos /vans 21,000 Bt?at � _ , 10,000- General Fund POLICE Autos 77,500, 80,000 Boat TOTAL EXPENDITURES $446,200 $998,600 FUND SOURCES: Central Garage Fund 365,100 633,600 Water Utility 55,000 0 Storm Drainage Utility 0 0 Sanitary Sewer Utility 0 0 Golf Course Fund 26,100 90,000 GO Bonds 0 275,000 TOTAL $446,200 $998,600 TABLE J - Capital Improvement Program - Detail of Capital Outlays Community Development 04- May -95 � EXPENDITURES: COMMUNITY DEVELOPMENT Brooklyn Blvd Redevelopment 800,000 800,000 TIF? Acquire single family houses 150,000 150,000 1/2 CDBG, 1/2 Other ? Acquire apartments 2,000,000 TIF HERITAGE CENTER Acquire land /build parking lot 500,000 TIF Construct G barn Other revenue 13,600 Heritage Center Revenue HERITAGE CENTER EQUIPMENT AdditiorraE Conu £enterquipmenta . 24,200 Heritage Center Revenue TOTAL EXPENDITURES $3,487,800 $950 FUND SOURCES: TIF revenue 3,300,000 800,000 CDBG 75,000 75,000 EDA levy 0 0 Heritage Center Revenue 37,800 0 Other Funds 75,000 75,000 TOTAL $3,487,800 $950,000 Council Meeting Date 5/8/95 City of Brooklyn Center Agenda Item Number Request F C C Item Description: Review of Draft Questions for Community Survey (02S Department Approval: Gerald G. Splinter, City Manager Manager's Review /Recommendation: No comments to supplement this report Comments below /attached Recommended City Council Action: Review and discuss draft questions produced by Decision Resources. Summary Explanation: (supporting documentation attached Yes ) Attached is a copy of the draft questions proposed to be used in the Community Survey as produced by Decision Resources. STAFF COMMENTS ON SURVEY QUESTIONS At beginning of survey, be sure to inform respondent how long the survey is expected to take Alternative way of asking how much respondents are willing to pay: Instead of questions 35, 37, 60, 69 #l, 69 #2 Suppose there were a referendum regarding bonding to a for the es of improvements to p ay types we ve P talked about. How much IN TOTAL would you be willing to see your monthly property taxes increase for these improvements? Which of these improvements is of highest priority to you? Police Department Addition Park Improvements Fire Station Additions Ice Arena Community Center Remodelling City Hall Remodelling Which is the next priority? Which are numbers three, four, five, and six (six is lowest priority)? Changes /amendments to questions #2 Are we interested in this? #8 Should read BC instead of Woodbury. Also, add "... is about twenty percent, or about $28- 30 per month for a typical BC home." #13, 14, 17, 21, 22 Delete #15 Change focus of question to neighborhood flooding #24 Add IF ONLY FAIR OR POOR, ask Why did you rate your neighborhood appearance as only fair or poor? #25 Are we interested in this? #36 Amend introductory paragraph to read "... Brooklyn center and area school districts are ...." #32 Rewrite as Reconstruct park shelter buildings in larger city parks? #33 Rewrite as "... Brooklyn Center adjacent to Twin Lake for development of trails, athletic fields, and preservation of wetlands ?" #55 rewrite to "... to allow for more space for detectives, locker rooms for our female police officers, space for programs such as DARE, senior TAP, crime prevention, etc." #58 rewrite to "... training facilities, adding locker rooms for our female firefighters, and providing space to station an ambulance from North Memorial hospital ?" #59 Delete #61 Amend to read "... Community Center swimming pool or other activity in the Community Center ?" #71 Add "...ice arena in conjunction with the school districts ?" #76 Change age bracket to 55 and over ISSUES Parks Park and Rec Commissions priorities are: replace aging equipment and shelters; general operational park improvements; acquire & develop new park land; Twin Lake trail system. Estimated cost of equipment/shelters /operational needs = $2.5 million Public Safety Department requires about 20,000 sf, or about twice the space they currently have. The trunk radio system also requires replacement. Estimated cost depends on option selected. Fire One possibility to explore is moving the boulevard liquor store to leased space in the new 69th/Brooklyn Boulevard commercial development, then remodelling the existing liquor store into expansion space for the west fire station. Estimated cost depends on option, but probably about $2.25 million, plus $325,000 equipment replacement.. Community Center A range of improvements could be considered. At a minimum, the facility needs an elevator and upgraded accessible restroom and locker room facilities, and some maintenance improvements such as replacement carpeting, -wading pool renovation, and pool water quality improvements. Other possibilities include a senior center, pool renovations, a gymnasium, an expanded fitness center, and additional meeting space. Asymptote cost depends on what options are selected; minimum improvements total probably $750,000. City Hall A very large number of upgrades and maintenance improvements are necessary. These include: • replace leaking, energy inefficient roof • replace HVAC system (chillers, boilers, air intakes and filtering, ductwork) • remove underground fuel tanks beneath front entrance (mandated by 1997) • provide accessible restroom facilities, entrance (automatic doors, replace front walk) • upgrade to energy efficient lighting, replace single -pane windows and add insulation • improve security by replacing locks, adding security cameras • replace phone system • upgrade data processing local area network • add storage, high density filing, electronic file storage and imaging Estimated cost is unknown, and is dependant on what options are selected. Ice arena There is a possibility of entering into a cooperative agreement with school districts and /or other agencies to cooperatively build and operate such a facility. Estimated cost = $2 -4 million. Pa*s playground & 1helter replacement! general upgrades, some new facilities Public safety major expansion of space for the police department Fire renovation &expansion of both fire stations, replace equipment community Center reno vation & expansion, possibly including activity center, pool renovations, gymnasium, fitness center Citv H211 upgrades, including replacing HVAC, roof, lighting, ADA upgrades Ice arena joint project C1= 92? 612 S29 -hi6o DECISION PESQUPC23 GZ� PL�2 APP. 20 95 14:15 Decision Resources, Ltd. CITY OF BROOKLYN CENTER 3128 Dean Court RESIDENTIAL SURVEY Minneapolis, Minnesota 55416 PRELIMINARY VERSION Hello, I'm of Decision Resources, Ltd., a polling firm located in Minneapolis. We've been retained by the City of Brooklyn Center to speak with a random sample of residents about issues facing the city. The survey is being taken because your city representatives and staff are interested in your opinions and suggestions. I want to assure you that all individual re- sponses will be held strictly confidential; only summaries of the entire sample will be reported. {DO NOT PAUSE} 1 Approximately how many years have you lived in Brooklyn Center? 2. In what city and /or state was your immediately prior resi -- Bence ' located? 3. As things now stand, how long in the future do you expect to live in Brooklyn Center? 4. How would you rate the quality of life in Brooklyn Center - excellent, good, only fair, or poor? S. What do you like most about living in Brooklyn Center? e. What do you like least about it? 7. What do you consider to be the most serious problem facing the City of Brooklyn Center? Moving on.... 8. In comparison with nearby suburban areas, do you consider property taxes in Woodbury to be very high, somewhat high, about average, somewhat low, or very low? As you may know, the City share of the property tax is about nineteen percent. 9. When you consider the property taxes you pay and the quality Of city services you receive, would you rate the general va lue of city services as excellent, good, only fair, or poor? I would like to read you a list of a few city services. For each one, please tell me whether you would rate the quality of the service as excellent, good, only fair, or poor? 10. Police protection? 11. Fire protection.? • 12. Pavement repair and patching on city streets? 13• Availability and quality of City water? 14. Sanitary sewer service? 1 61 2"D25 - 6166 DECISION RESOURC-ES 6?3 P0Z' HFR '55 14:1 J 15• Accommodation and control 16. Snow plow of storm water run-off? ing? 2.7- Animal control? 18. Park maintenance? 19- Trail maintenance? 20. Recreational programs? 21, Street lighting? 22• Building inspection? IF "ONLY FAIR" OR "POOR" IN QUESTIONS #10 - #22, ASK 23. Why did you rate as (only fair /poor)? 24. How would you rate the general appearance of your neighbor- hood -- excellent, good, only fair, or poor? Moving on.... 25. In general, do you usually spend your leisure time in out- door activities, whether permitting, or indoor activities? 26. During the past year, have'any members of your household Participated i.n organized activities sponsored by the City of Brooklyn Center? (IF "YES, ASK :) What were they? IF "YES, " ASK; 27. Were you generally satisfied or dissatisfied with the program(s)? 28. How would you rate park and recreational facilities in Brooklyn Center -- excellent, good, only fair, or poor? 29. Da you feel that the current mix of recreational facilities in City meets the needs of members of your household? IF "NO," ASK: 30. What additional recreational facilities would you like to see the City of Brooklyn Center offer residents? The City of Brooklyn Center is considering a multi - purpose bond referendum mar facility needs in the community. ?Part of this referendum proposal might include additions and improvements to the park system. I would like to read you a short list of poten- tial components of the bond referendum. For each one please tell me whether you would strongly support, somewhat support, somewhat appose, or strongly oppose a property tax increase for that purpose. if you .have no opinion, just say so..., (ROTATE LIST) 31. Replacement and improvement of dated playground equipment in neighborhood parks? s2. Construction of park shelter buildings in larger city parks to store maintenance equipment? 33. Acquisition of the Joslyn Property in Southwest Brooklyn. 2 DECDI&i FE: CLFC 3 6 P��4 i PR -0 "95 14: iE Center for developme as community across the city? ballfields? 34. Completion of the trail system to connect all neighborhoods If the City of Brooklyn Center ter were to propose a park bond refer- endum, residents would be asked to approve an increase of their property taxes for fifteen years. These funds would then be used to pay for the construction of the facilities and improvements we have Just discussed. Suppose the City proposed a park referendum which included the replacement of playground equipment, construction of p ers, development of ballfields, construction of an ice arena, and completion of the trail system.... 35. How much would you be willing to see your MONTHLY property taxes increase to fund a park bond proposal? Let's say, would You support a tax increase of $ per month? (CHOOSE RANDOM STARTING POINT; MOVE UP OR DOWN DEPENDING ON RESPONSE) How about $ per month? (REPEAT PROCESS) PRICE POINTS: Nothing, $1.00, $2.00, $3.00, $4.00, $5.00 The City of Brooklyn Center is also considering the construction of an ice arena.facility. The arena would be used the City, the Brooklyn Center School District, and the intl School District. As you may know, there is a need for more ice sheets in this area because of federal mandates requirin e Opportunity for participation by both boys and girl. 5 goal 36. Would You favor or oppose the construction of an ice arena in Brooklyn Center, to be used jointly by the City and school districts? Do you feel strongly that w 37. How much would you be willing to see your MONTHLY property taxes increased to fund the construction. of an ice arena? Let s say, would you support a tax increase of $ per month? (CHOOSE RANDOM STARTING POINT; MOVE UP OR 00rov'N D� � - �FEIII?ING ON RESPONSE) How about $ per month? (REPEAT PROCESS) PRICE, POINTS: Nothing, $1.00, $2.00, $3.00, $4.00, $5.Q0 Turning to the issue of public safety in the community.... 38. Are there any areas in Brooklyn yn Center where you would be fraid to walk alone at night? IF ")YSS, R ASK: 39. What area particularly concerns you? 1 would like to read you a short list of public safety concerns. • 40. Please tell me which one you consider to be the greatest concern in Brooklyn Center. If you feel that Wane of these 3 012 12 - '? 9 -516c DECISION , RESOURCE'S b2� P05 APR `0 "95 14:17 problems are serious in Brooklyn Center, just sav so. (READ LIST) S 41. Which do you consider to be the second major concern in the City? Again, if you feel that none of the remaining problems are serious in the city, just say so. (DELETE FIRST CHOICE AND RE- READ LIST) Violent crime Traffic congestion Drugs Youth gangs Business crimes, such as shoplifting and check fraud Residential crimes, such as burglary, theft, and vandalism ALL EQUALLY NONE OF THE ABOVE DON'T KNOW /REFUSED - 42. Do you feel that crime in Brooklyn Center has increased, decreased, or remained about the same during the past five years? 43. How would you rate the amount of police patrolling the Police department does in your neighborhood -- would you say they do too much, about right, or not enough? 44. During the past few years, have you or members of your household had the occasion to contact the Brooklyn Center Fire • Department for emergency service? (IF "YES, ASK:) How would You rate their response time -- excellent, .good, only fair, or poor? 45. During the past year, have you visited the Brooklyn Center City Hall? IF "YES," ASK: For each of the following characteristics, please rate the Brooklyn Center City :-fall facility or staff as excellent, good, only fair, or poor.... 46. Corven,.ence of City Hail hours? 47. Waiting time for service? 48. Ease of finding your way around the building? 45. Courtesy of the staff? S0. Efficiency of the staff? Ir "POOR" IN QUESTION 446, ASK TI:E TWO FOLLOWING QUES- TIONS: 51. What hours would be more convenient for you? 52. What types of services would you want to access at these times? IF "POOR" IN QUESTIONS nag OR #50, ASK: a 6« 9�9 X166 DEC I S I Ch! RESOURCES 525 POG APR '20 '95 1-1: 1'" 53. Do you recall which Department you were visiting? The City is also reviewing space needs in the Civic Center and the two Fire Stations serving the community. Let's talk about changes and improvements in City Hall and p Y the Fire Stations first. I would like to read you a list of components which might be included in a bond referendum proposal. For each one, please tell me if you would strongly support, somewhat support, somewhat oppose, or strongly oppose a property tax increase for that purpose. If you do not have an opinion, just say so.... (ROTATE LIST) 54. Improved handicapped accessibility in both City Hall and the Community Center? 55. Expansion of Police Department office space to allow for more effective and efficient operations? 56. Expansion of the holding cell and interview areas, to permit separation of adult and juvenile offenders, men and women, and victims and the accused? 57. Completion of deterred maintenance projects at City Hall, such as rooting, ventilation, lighting, and window replacement? 58. Expansion of the two Fire Stations to provide more efficient storage of fire- fighting equipment and training facilities? 59. Remodeling and renovation of the two Fire Stations to reduce response time of fire equipment and ambulances for emergencies? Suppose the City proposed a capital improvement referendum which included expansion of the Police Department, remodeling and maintenance of City Hall, handicapped accessibility to the Civic Center, and expansion of the two fire stations.... 60. How much would you be willing to see your MONTHLY property taxes increase to fund this type of capital improvement band proposal? Let's say, would you support a tax increase of $ per TLonth? (CHOOSE RANDOM STARTING POINT; MOTE UP OR DOWN DE- PENDING ON RESPONSE) How about $ per month? . (REPEAT PROCESS) PRICE POINTS: Nothing, $1.00, $2.00, $3.00, $4.00, $5.00 61. During the past year, have you or other household members visited the Brooklyn Center Community Center facility? 62. Have you or any household member visited another city's community center? :A second area of identified needs at the Civic Center involves remodeling and renovation of the Community Center. I would like to read you a list of components which could also be included in a bond referendum. For each one, please tell me if you would strongly support, somewhat support, somewhat oppose, or strongly . oppose a property tax increase for that purpose. If you do not have an opinion, just say so.... (ROTATE LIST) 5 51� - ` 1 2' ` 66 EEC I S I CPI FESOURCES 523 P07 f,FR 20 ' 95 14: 13D 63• Construction of an indoor Playground? 64. Addition of a gymnasium? 65. Addition of handball courts? &o. Construction of a senior citizen drop -in center? 67. Remodeling of the competition -type swimming pool into a family - oriented pool area, with accessibility or seniors, and the handicapped, shallow depth areas, fountains? 68. Construction of a second large meeting room or expansion of the "Constitution Hall" Meeting Area? Suppose the City proposed a capital .improvement referendum which included additions and improvement at the Community Center, such as a senior citizens drop -in center, construction of a family - oriented pool area, additional meeting rooms, and enhanced re- creational facilities.... 69. How much would you be willing to see your MONTHLY property taxes increase to fund this type of capital improvement bond proposal? Lets say, would you support a tax increase of per month? (CHOOSE RANDOM STARTI PENDING ON RESPONSE) How about $ NG POINT; MOVE UP OR DOWN DE_ per month? (R.EpEAT PROCESS) PRICE POINTS: Nothing, $1.00, $2.00, $3.00, $4.00, $5.00 Now, let's talk for a moment about all of the bond referendum proposals we have discussed. Suppose the City of Brooklyn Center were to propose four referendum questions at the next election - park facility improvements; an ice arena; City Hall,- Police Department, and Fire Station expansions; and, Community Center remodeling and renovations. For each one, please tell me whether You would strongly support it, somewhat support, somewhat oppose, or strongly oppose it. (ROTATE LIST) 70. Park facility improvements? 71. Construction of sions? an ice arena? 72. City Hall, Police Department, and Fire Department expan- 73. Community Center remodeling and renovations? Suppose the City proposed a multi - purpose bond referendum whic ;: included park facility improvements, an ice arena, City Hall, Police Department, and Fire Station expansions, and, Communit Center remodeling and renovations. To f y and this construction, residents would be asked to increase their property taxes for fifteen years.... 69. How much would you be willing to see your MONTHLY r taxes i ncrease to fund this entire , property support a tax increase of $ P Let s say, would you ING POINT; MOVE UP OR DOW'NDE ENDI mc.nth? . nt'r.. (CHOOSE RANDOM START - P Pe- month? (REPEAT PROCESS) ON ON RESPONSE) how about $ PRICE POINTS: Nothing, $3.00, $6.00, $9.00, $12.00, $15.00 6 ~11- 539 -6166 DEC i'_ :C d RESDL !RCE_ =s PCs APR 20 '55 14:13 I would like your reaction to a specific referendum proposal.... Suppose the City proposed a ten million dollar bond package, Which included these four components. If approved, owners of a $60,000 homes in the city would see their property taxes increase by about $6.70 per month or $30.00 annually for fifteen years. 70. If the bond referendum were today, would you support or oppose it? (WAIT FOR RESPONSE) Do you feel strongly that way? 71. Could you tell me one or two reasons for your decision? IF "OPPOSED," ASK: 72. Are there any changes which could be made to induce you to support the proposal? (IF "YES," ASK:) What are they? Moving on.... 73. What is your principal source of information about the recreational programs offered by the City of Brooklyn Center? 74. And, what is your primary source of information about City government and its activities? 75. Do you recall receiving "The City manager's Newsletter," the city's information publication, during the past year? (IF "YES," ASK:) Do you or any members of your household regularly read it? Now, just a few more questions for demographic purposes.... Could you please tell me how many people in each of the following age groups live in your household. Let's start with the oldest. Be sure to include yourself. 76. First, persons 65 or over? 77. Adults under 65? 78. School -aged or pre - school children? 7 9. What is your occupation and, if applicable, the occupation of your spouse or partner? M. F: 80. Do you own or rent your present residence? 81. What is your age, please? (READ CATEGORIES, IF NEEDED) And now, for one final question, keeping in mind that your answers are held strictly confidential.... 8?. Could you tell me your approximate pre -tax yearly household income. Does the income lie.... 7 1 ZE : RESCURCES PAR APR ?4� ' b 5 14:1 RANGES: UNDER $12,500, $12,500- $25,000, $25,001- $37,500, $3?�501- $50,000, $50,001 - $02,500, $62,501 - $7,000, OVER $75,000, DON'T KNOW! REFUSED 8 3. Gender (DO NOT ASK) Thank You v'erY much £Or Your time. 84. REGION OF CITY (FROM LIST) 8