HomeMy WebLinkAbout1995 03-13 CCP Regular Session CITY COUNCIL AGENDA
CITY OF BROOKLYN CENTER
MARCH 13, 1995
7 p.m.
1. Call to Order
2. Roll Call
3. Opening Ceremonies'
a. Camp Fire Boys and Girls Celebrate 8tth Birthday
1. Proclamation Declaring March 13 through 19, 1995, as Camp Fire
Birthday Week i ' - '4� c
4. Council Report
5. Presentation
a. Charter Commission Chair Presents Certificates of Appreciation to Past
Members
1. Resolution Expressing Recognition and Appreciation of Roxanne Bridges
0 for Her Dedicated Public Service on the Charter Commission K-J- r0H. / V— _
2. Resolution Expressing Recognition and Appreciation of Ron Christensen V
for His Dedicated Public Service on the Charter Commission - llz:e /
3. Resolution Expressing Recognition and Appreciation of Myrna Kragness 9
for Her Dedicated Public Service on the Charter Commission k°.c _ lI 1-1
6. Approval of Agenda and Consent Agenda Z 1 f a LL;- c.
-The following items are considered to be routine by the City Council and will b
enacted by one motion. There will be no separate discussion of these items unless
a Councilmember so requests, in which event the item will be removed from the
consent agenda and considered at the end of Council Consideration Items.
a. Approval of Minutes
- Councilmembers not present at meetings will be recorded as abstaining from
the vote on the minutes.
1. February 21, 1995 - Special Session ki-A
2. February 7, 1995 - Regular Session
ry �
t
b. Resolution Approving Specifications and Authorizing Advertisement for Bids
for the Purchase of One (1) Skid -Steer Loader, Asphalt Cold Planer, and
Trailer
3
CITY COUNCIL AGENDA -2- March 13, 1995
C. Resolution Approving Specifications and Authorizing Advertisement for Bid
for the Purchase of One (1) Truck- Mounted, High - Velocity Sewer Cleaner 5
d. Resolution Awarding Contracts for City Insurance Policies and Contracts for
the Insurance Agent and Insurance Consulting Services for 1995
e. Resolution Accepting Bid and Awarding Contract for Custodial Services for t' - `7 6
the Central Garage and Police Department 1 `
f. Resolution Supporting Passage of the "Minnesota Emerging Communications -_
Services Act of 1995" j�a�-.! 1 6)Hji-r°
g. Resolution Declaring Computer Equipment and Liquor Stores Cash Register
Equipment to be Surplus Property < 3` - ? '
h. Licenses J
7. Open Forum #' , .� _ Y . v � . = z,« - e, 7 1
8. Public Hearings
a. On Proposed Use of Year XXI (1995) Urban Hennepin County Community
Development Block Grant Funds t ' + " �`� 0+ 7 = J C (c �. J a . ��- 3
1. Resolution Approving Projected Use of Funds for 1995 Urban Henne in
County Community Development Block Grant Program e7i jm_
b. On an Amended Housing Development Program Under Minnesota Statutes,
Chapter 462C, as Amended, to Finance a Multifamily Housing Development
in Brooklyn Center a c 1 S" i -- � C
1. Resolution Adopting an Amended Housing Program for the Issuance of
Rental Housing Revenue Bonds j '� / � ,� �% J - -
9. Council Consideration Items /
U`a. Mayoral Appointments:
1. Financial Commission (2 vacancies)
.- - 2. Human Rights and Resources Commission (1 vacancy)
b. Appointment of Councilmember to Northwest Suburban Cable
Communications Commission f) j le v ) A,t.tj 6,
C. Status of Image Campaign Steering Committee, PR Firm and Community
Nights
, X , ,;
CITY COUNCIL AGENDA -3- March 13, 1995
d. Staff Report Re: North Mississippi Regional Trail
1. Resolution Approving Plans for Hennepin Parks' North Mississippi
Regional Trail, and Authorizing Staff to Enter Into Negotiations for
Maintenance Agreement and Trail Easement '� 5 — .7 5 - K l�-
e. Discussion of Financial Commission Recommendations Regarding the Possible
LGA /HACA Cuts Impacting the 1995 Budget and Property Tax Appeal
Reform
1. Resolution Regarding Tax Appeal Reform C S
y f. An (j rdivanee Amending Chapter 23 of the City Ordinances Regarding
Secondhand Goods Dealers and Pawnbrokers k 0 /4 I Lt
g. Discussion of Modification of Appointment Process for Advisory
r
Commissions
h. Items Removed from the Consent Agenda
10. Adjournment L
EDA AGENDA
CITY OF BROOKLYN CENTER
MARCH 13, 1995
(following adjournment of City Council meeting)
1. Call to Order _
l
2. Roll Call > /C F vl {� f k '� f 0 y 1
I
3. Approval of Agenda and Consent Agenda ,.. Ic_ C:
-The following items are considered to be routine by the Economic Development
Authority and will be enacted by one motion. There will be no separate discussion
of these items unless a Commissioner so requests, in which event the item will be
removed from the consent agenda and considered at the end of Commission
Consideration Items.
a. Approval of Minutes: February 27, 1995, 1995 - Regular Session
- Commissioners not present at meetings will be recorded as abstaining from
the vote on the minutes.
/Z
CITY COUNCIL AGENDA -4- March 13, 1995
b. Resolution Approving the Purchase of Real Property and Authorizing_
Execution of Purchase Agreement
C. Resolution Declaring Computer Equipment and an Automatic Floor Scrubber
to be Surplus Property
4. Commission Consideration Item
5. Adjournment
Council Mecting Dale March 13, 1995
3 City of Brooklyn Center Agenda Item Number
Request For Council Consideration
Item Description:
Proclamation Declaring March 13 through 19, 1995, as Camp Fire Birthday Week
Department Approval:
Sharon IC utson, eputy City Clerk
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
• Summary Explanation: (supporting documentation attached )
•
PROCLAMATION
DECLARING MARCH 13 THROUGH 19, 1995,
AS CAMP FIRE BIRTHDAY WEEK
WHEREAS, Camp Fire Boys and Girls, the national organization, will celebrate its 85th
birthday on March 17, 1995; and
WHEREAS, Camp Fire councils in the State of Minnesota teach boys and girls self - reliance,
good citizenship, and leadership; and
WHEREAS, through contemporary programs and by speaking out on issues affecting youth
and their families, Camp Fire Boys and Girls helps youth cope with their
changing world; and
WHEREAS, in Camp Fire, the choices and opportunities are inclusive to boys and girls; and
WHEREAS, Camp Fire Boys and Girls is commended for the valuable programs offered to
young people in the State of Minnesota, City of Brooklyn Center, and throughout
the nation, and for the many services these young people perform for their
communities through Camp Fire.
NOW, THEREFORE, I, AS MAYOR OF THE CITY OF BROOKLYN CENTER, State of
Minnesota, do hereby proclaim the week of March 13 through 19, 1995, as Camp Fire Birthday
Week in the City of Brooklyn Center.
Date Mayor
Attest:
Deputy Clerk
Council Meeting Date March 13. 1995 �+
3 Cfty of Brooklyn Center Agenda Item Number ✓ Q/
Request For Council Consideration
Item Description:
Charter Commission Chair Presents Certificates of Appreciation to Past Members
Department Approval:
Gerald G. Splinter ity Manager
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
• Summary Explanation: (supporting documentation attached )
Council Meeting Date March 13, 1495
3 City of Brooldyn Center Agenda Item Number 5a
Request For Council Consideration
Item Description:
RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF ROXANNE BRIDGES
FOR HER DEDICATED PUBLIC SERVICE ON THE CHARTER COMMISSION
Department Approval:
7
Gerald G. Splinter, ity Manager
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Resolution Expressing Recognition and Appreciation of Roxanne Bridges for Her Dedicated Public
• Service on the Charter Commission
Summary Explanation: (supporting documentation attached No )
•
Member introduced the following resolution and
• moved its adoption:
RESOLUTION NO.
RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF
ROXANNE BRIDGES FOR HER DEDICATED PUBLIC SERVICE ON
THE CHARTER COMMISSION
WHEREAS, Roxanne Bridges served on the Brooklyn Center Charter Commission
from February 14, 1993, to August 25, 1994; and
WHEREAS, Roxanne Bridges has served as Public Relations Chair and was a
member of various ad hoc committees during her term; and
WHEREAS, her public service and civic effort for the betterment of the
community merit the gratitude of the citizens of Brooklyn Center; and
WHEREAS, her leadership and expertise has been greatly appreciated by the
Brooklyn Center Charter Commission; and
WHEREAS, it is highly appropriate that her service to the community should be
recognized and expressed.
• NOW, THEREFORE BE IT RESOLVED b the City Council of the City of
Y Y tY
Brooklyn Center that the dedicated public service of Roxanne Bridges is hereby recognized and
appreciated by the City of Brooklyn Center.
Date Mayor
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in
favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
l
Council Meeting Date March 13, 1995
City of Brooklyn Center Agenda Item N nber s a
Request For Council Consideration
Item Description:
RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF RON CHRISTENSEN
FOR HIS DEDICATED PUBLIC SERVICE ON THE CHARTER COMMISSION
Department Approval:
Gerald G. Splinte ity Manager
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Resolution Expressing Recognition and Appreciation of Ron Christensen for His Dedicated Public
• Service on the Charter Commission
Summary Explanation: (supporting documentation attached No )
•
Member introduced the following resolution and
• moved its adoption:
RESOLUTION NO.
RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF
RON CHRISTENSEN FOR HIS DEDICATED PUBLIC SERVICE ON
THE CHARTER COMMISSION
WHEREAS, Ron Christensen served on the Brooklyn Center Charter
Commission from February 3, 1987, to February 3, 1995; and
WHEREAS, Ron Christensen has served as Parlimentarian and was a member
of various ad hoc committees during his term; and
WHEREAS, his public service and civic effort for the betterment of the
community merit the gratitude of the citizens of Brooklyn Center; and
WHEREAS, his leadership and expertise has been greatly appreciated by the
Brooklyn Center Charter Commission; and
WHEREAS, it is highly appropriate that his service to the community should
be recognized and expressed.
r NOW, THEREFORE, BE IT RESOLVED b the City Council of the City
tY
of Brooklyn Center that the dedicated public service of Ron Christensen is hereby
recognized and appreciated by the City of Brooklyn Center.
Date Mayor
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following
voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
Council Meeting Date March 13, 1995
3 City of Brooklyn Center A lt. N nnb. 3
Request For Council Consideration
• Item Description:
RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF MYRNA KRAGNESS
FOR HER DEDICATED PUBLIC SERVICE ON THE CHARTER COMMISSION
Department Approval:
Gerald G. S linte i Manager
P tY g
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Resolution Expressing Recognition and Appreciation of Myrna Kragness for Her Dedicated Public
• Service on the Charter Commission
Summary Explanation: (supporting documentation attached No )
•
Member introduced the following resolution and
moved its adoption:
RESOLUTION NO.
RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF
MYRNA KRAGNESS FOR HER DEDICATED PUBLIC SERVICE ON
THE CHARTER COMMISSION
WHEREAS, Myrna Kragness served on the Brooklyn Center Charter
Commission from May 13, 1991, to December 1, 1994; and
WHEREAS, Myrna Kragness has served as Audit Chair and was a chair and
a member of various ad hoc committees during her term; and
WHEREAS, her public service and civic effort for the betterment of the
community merit the gratitude of the citizens of Brooklyn Center; and
WHEREAS, her leadership and expertise has been greatly appreciated by the
Brooklyn Center Charter Commission; and
WHEREAS, it is highly appropriate that her service to the community should
be recognized and expressed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of Brooklyn Center that the dedicated public service of Myrna Kragness is hereby
recognized and appreciated by the City of Brooklyn Center.
Date Mayor
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following
voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
•
Council Meeting Date March 13, 1995
3 City of Brooklyn Center Agenda Item Number
Request For Council Consideration
• Item Description: City Council Minutes
February 21, 1995 - Special Session
February 27, 1995 - Regular Session
Department Approval:
� hm--6,k f o' f—
Sharon Knutson, Deputy City Clerk
Manager's Review/Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Summary Explanation: (supporting documentation attached Yes )
February 21, 1995 - Special
Kristen Mann was excused from the meeting and the minutes will reflect her abstention from the vote
on these minutes.
February 27, 1995 - Regular
Kristen Mann was excused from the meeting and the minutes will reflect her abstention from the vote
on these minutes.
CORRECTION
RENTAL DWELLINGS -CONTINUED
Renewal:
Luanne Polve 6000 Abbott Ave. N.
Boyer Palmer 6101 Beard Ave. N.
James and Bobbie Simons 6109 -11 -13 Beard Ave. N.
Terry L. Hartmann 6827 Fremont Pl. N.
Richard Olson 5818 Humboldt Ave. N.
Gary Scherber 4708 Lakeview Ave. N.
Gary Scherber 5820 Logan Ave. N.
Richard Bergstrom 5400 Russell Ave. N.
Sharon Haugen /Julie Haugen 4806 Twin Lake Ave. N.
Fredrick Beier 5300 -04 Vincent Ave. N.
Raymond and Betty Anderson 7113 Willow Lane
Lyle Miller 3501 47th Ave. N.
Catherine Shefeluk 3018 51st Ave. N.
The motion passed unanimously.
OPEN FORUM
Mayor Kragness noted there had been two requests to use the open forum session this
evening.
Julie Barry, 7119 Dallas Road, spoke as a member of the Board of Directors of the CO -Op
Northwest Community Revitalization Corporation. She presented a handout. The Council's
involvement in this program is an urgent matter. The program would serve seniors in
conjunction with housing and services needs, as well as young families attempting to finance
first homes. The program is designed to help low- and moderate - income residents.
Ms. Barry urged the Council to get in on the ground floor with this project by meeting with
resource people to discuss their concerns and by assigning Staff to research types of funding
other cities have received.
Ms. Barry further commented housing is critical in order for there to be residents to
patronize the redeveloped areas which are planned. She also suggested the Council tap into
the available resource of citizens groups.
Mayor Kragness thanked Ms. Barry for her comments and suggested the Brooklyn Center
Housing Commission might wish to meet with representatives of the committee.
Dan Remiarz, 6201 June Ave. N., commented he had previously addressed the Council
urging it to appoint a police chief who was not from the ranks. He noted he has now seen
newspaper coverage of a settlement of $42,000 and another lawsuit pending.
2/13/95 -5 -
L%lr. Remiarz said he has asked for information on City pay remuneration but is not able to
get the kind of report he wants. He would like an investi� (Tation into Sunday overtime as he
noted Cit workers working on Sundav in connection with a utilitv method he feels is
outdated.
The Citv N/fanager said he could refer Mr. Remiarz to the appropriate consultants.
Mr. Remiarz said he is familiar with meter - reading equipment. He would be willing to get
quotes on new. equipment.
COUNCIL CONSIDERATION ITEMS
APPROVAL OF IMAGE CAMPAIGN PLAN
The g campaign
Communications Coordinator referred the Council to the preliminary ima c
P rY ..
plan outlined in the Council packet.
The Communications Coordinator asked the Council to authorize the hiring of a public
relations firm as a contributinv factor to the image campaign, specifically in regard to media
coverage. The campaign task force proposes to interview firms, obtain bids, and bring a
choice to the Council for approval. She noted funds are available for this expenditure.
The Communications Coordinator also asked the Council to authorize the formation of a
steering committee for the campaign. The steering committee would be responsible for
overseeing funding and operations for the campaign.
The Communications Coordinator noted the campaign outlined would consist of new
programs as well as image boosters. Hiring a public relations firm and forming a steering
committee are two early steps in the process.
Councilmember Mann noted the Goals listed in the preliminar plan mention an "information
coordinator." She asked whether that term refers to a public relations firm. The
Communications Coordinator replied the term refers to her position as a central
coordinator.
Councilmember Carmody asked whether a date has been set for appointing a steering
committee. The City ;Manager explained a committee must be authorized first.
Councilmember Carmody asked whether the steering committee will be in place before a
public relations firm is selected. The City Manager said it will.
Councilmember Carmody asked whether the establishment of a steering committee will
dissolve the task force. The Communications Coordinator said the task force will become
a aoaI committee under the steering committee. The City Manager noted in other
2!12 - 6 -
MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
SPECIAL WORK SESSION
FEBRUARY 21, 1995
CITY HALL COUNCIL CHAMBERS
CALL TO ORDER
The Brooklyn Center City Council met in special work session and was called to order by
Mayor Myrna Kragness at 7 :07 p.m.
ROLL CALL
Mayor Myrna Kragness and Councilmembers Debra Hilstrom and Kathleen Carmody. Also
present were City Manager Gerald Splinter, Director of Public Services ]Mane Spector,
Finance Director Charlie Hansen, Director of Community Development Brad Hoffman,
Community Development Specialist Tom Bublitz, and Council Secretary Barbara Cullman.
Councilmember Barb Kalligher arrived at 7:32 p.m.
Councilmember Kristen Mann was excused from tonight's meeting.
• REVIEW OF STATUS OF BROOKDA E TEN APARTMENTS
The Community Development Specialist explained a development concerning the Brookdale
Ten Apartments. There is an individual who is in the process of buying the three- story, 310 -
unit apartment complex.
The prospective buyer was initially prepared to purchase and rehabilitate the property
independently. He has now became aware of the condition of the property, including a
deteriorated roof which has led to water damage to the extent of the third floor being caved
in. He has decided to apply for funding of $700,000 through the HOME program, which
is a federal Ainding program which can be used for rehabilitating apartments. The HOME
program is less likely to approve the application without assurances of commitments from
the City, most likely in the form of a financial involvement (10 percent suggested). It is also
possible the HO.ti4E program will deny the application for other reasons.
The City Staff has investigated the prospective buyer and is comfortable with the level of
wnrk he has done on similar projects in other communities. However, the Community
Development Specialist expressed a concern if the City offers funding the current owner of
the property will receive financial gain as a direct result of the action.
is 2/21/95 - 1 -
The Community Development Specialist further stated the City will begin a focused code
compliance effort regarding the property if the purchase is not accomplished.
There was a discussion of the factors between the members of the Council and the members
of Staff.
Councilmember Hilstrom asked how the properrj has reached its current condition in light
of City policies and licensing requirements. Multi - property licenses are renewed cvcry two
years. The deterioration of this property has accelerated since the last license was issued.
The Director of Community Development explained enforcement is approached unit by unit
and each process takes an extended period of time. The property will need to be brought
into compliance by the new owner, The assessed value of the property is $4,185,000.
The City's financial commitment, if approved, would be in the form of a loan in conjunction
with the county. The money could be allocated from CDBG funding, which is normally used
for other types of prqjects. A concern is a financial involvement by the City would give the
appearance of a partnership and the public would hold the City responsible for any
concerns. On the ether hand, a financial involvement would give the City some say in the
project details. If the City were to commit to supporting the HOME program loan, it would
not be obligated for the money if the application were rejected.
There is a possibility there could be other buyers for the property, but it might be wise to
accommodate a willing buyer. if the property is not sold, the City could be in a court battle
with the present owner ovc: code enforcement. The City will be spending money one way
or the other. The deadline for the application to the HOME program is March 10, so, an
action needs to be determined.
The City Manager noted the City has not taken similar actions in the past and should be
cautious of setting a precedent,
Councilmember Kallighcr arrived from School District #286 Communitv Education meeting
at 7 32 p.m.
The Director of Community Development stated the Council could indicate support of the
project without offering financial involvement. City funding would be difficult to budget.
The City Staff is reluctant to recommend a financial commitment to the project.
Nfavor Kra ness stated the City should indicate., its support of the project but note it is
II I
g ty pp
unable to allocate funding due to a concern regarding benefit to the present owner. The
City should approve funding by the HOME program, but not the use of City money. She
further stau-d the Council should continue to pursue its stated program and purposes. The
Council agreed with this approach.
211 , 21/95 . 2
r DISCUSSION OF CO -OP NORTHWEST COMMUNITY HOUSING DEVELOPMENT
ORGANIZATION (CHDO)
• There was an explanation of the City's position regarding the CO -Op Northwest Community
Housing Development Organization (CHDO). There have been recent comments from the
CO - p Northwest Community Housing Revitalization Committee regarding use of CHDO
funding.
The City is part of the organization but has been inactive. If a particular project fits the
parameters of the program, application will be made. However, the program's requiruaicnts
to date have demonstrated they demand a Treat deal of administrative time in relation to
tlic results produced The program is a good reserve but the City prefers to pursue its own
redevelopment program which is more easily administrated.
The Council agreed with the City Manager's explanation and discussion. Mayor Kragness
asked the City Manager to communicate to the CO -Op Northwest Community Housing
Revitalization Committee the City's awareness of the program but its desire to pursue its
own policy, The City Manager agreed.
STATUS OF HENNEPIN COMMUNITY WORKS PRO.IECT
The City Manager described a project which has been developed by the Hennepin
Community Works Program. The project involves the Humboldt Avenue corridor. The
project proposes to buy houses along both sides of Humboldt Avenue.
The community has expressed concern because the school district would lose income from
the 70 or so properties. School district aid is assessed on a per - student basis.
In further explanation of the project, the City Manager stated funding on the part of the
City may he required. Th result of the project would be a powerful statement in terms of
redevelopment, More information on the proje;,t is expected. The county is also looking
for a state funding mechanism,
Staff recommends the Council ask the Housin g Commission, Planning Co mmission ,
and the
Earle Brown Neighborhood Committee to hold neighborhood meetings at this early atage --
Staff would talk to the school district for input.
Councilmember Kalligher said the project would benefit North Minneapolis but not
Residents would be forced
blighted area.
� �n C;entc r is not a p articul ar ly
Bro _ � r. The a ca g
to move, possibly o ut of the City, and the t ax base would be disrupted. There arc many nice
homes and the residents do not want to move.
Councilmember Hilstrom noted some residents are concerned the project will provide a
raceway from Minneapolis to Brooklyn Venter.
2`21/9 - 3 -
I
Mayor Kragness stated the Planning Commission and the Housing Commission should both '
be involved in considering the project and ascertaining public opinion with the Planning
a meeting have the authority to hold public hea r in gs. Commissi hos t ing the s as the a o
iun t st h m t g
ev P
_ Y tY s. The
Earle Brown Neighborhood Advosiry Committee is also to be included in the meetings. •
The Council will be notified of neighborhood meetings.
DISCUSSION OF MODIFICATION OF ADULT ENTERTAINMENT ORDINANCES
The City Manager stated it is the Staff's recommendation the Council pass a moratorium
to allow study time. He explained the process required.
The Director of Community Development said the Council will be asked for three actions
at its next mectin;; A resolution calling for a moratorium; an emergency ordinance to take
immediate effect; and a permanent moratorium ordinance. It was noted that the City will
have to provide an area where such businesses could exist. He recommended structuring
the ordinance so Brookdale will be the only place.
The City Council agreed with the recommendations.
DISCUSSION OF TEAM BUILDINGiGOALS SETTING PROCESS
The City Manager recommended a local facilitator be scheduled to meet with the Council
within the next 35 to 40 days. Extra meetings will be required.
Councilmember Kalligher asked whether the Council could "brainstorm" without a facilitator.
The City Manager stated it could be consi dered but usually a non - involved facilitator is very
helpful.
Mayor Kragness recommended the Council first attempt the process without a facilitator.
If not successful, a facilitator can then be hired.
CONTINUED DISCUSSION OF POSSIBLE 1995 BOND ISSUE
The Director of Public Services said the Council , %U be asked, at its next Council meeting,
to authorize the drafting of questions for the survey, to authorize the selection of an
architect, and to formalize a task force and take applications for it.
The City Manager outlined the timeline for the bond issue, including dates. The issue would
conic to a vote at the first of September 1995.
u w
hiavor Kra ne�s asked whether the current buildings were constnicted with a consideration
of expansion in the future, The City Manager said they were not. The police departrncnt
did not anticipate the quantities of clerical need,, civilian programs, and investigation needs
which are necessary.
t _
2/21, 95 _ 4
' There was a discussion concerning the process of appointing citizens to the task force. It
was determined the positions would be advertised and applications received prior to a
• decision being made on the number to be appointed, The City Manager said the positions
will be advertised with no dt.signations, He urged the Council to recruit interested and
committed applicants. .
Councilmember Kalligher asked whether the appointment process in general could be
revamped. '.l*hc City Manager said it will be within the next sty months.
Councilmember Hilstrom stated the questions on the bond issue should focus on the police
department rather than the civic center, which is a luxury item,
REVIEW OF QUESTIONS RAISED AT LEAGUE OF MINNESOTA CITIES NEWLY
ELECTED OFFICIALS CONFERENCE
The City Manager pointed out a Momorandum in which he had addressed questions,
Councilmember Hilstrom stated the questions had been adequately answered and she
required no further discussion concerning them,
Councilmember Carmody asked whether the City allows beer in the fire halls. The City
Manager said there has not been beer in the fir;. halls in the last twelve months at least.
DISCUSSI N OF COUNCIL BUDGET REVIEW PRIORITIES PROCESS
• The City Manager stated last year's budget process did not seem totally satisfactory.
Councilmember Kalligher asked whether the Council could receive copies of the requests
which come in from the various City departments, The Councilmembers may wish to be
involved in the initial decisions of what items arc presented on the budget. The City
Manager said it would be a great number of documents but they are available.
The City Manager asked the Council to provide suggestions concerning the budget process
as they arc formulated,
Councilmember Hilstrom expressed concern the combination of tax increases, a bond issue,
and school district increases will be formidably to residents. There should be caution
concerning the details of the band issue.
Councilmember Kalligher commented the City's services are a bargain at approximately
$2 2 0.00 per month,
Councilmember Carmody noted residents are only aware of taxes in general and do not
differentiate between city, county, and federal tuxes.
• Zr2l /95 -5 -
OTHER BUSINESS
Councilmembcr Hilstroni asked about several infprmation articles in the League of
Minnesota Cities' Bulletin, First, she asked whether the City will be applying for COPS
rants, The City Manager said 1 the ' •
g tY e g
r �atd he would check �n h issue.
Next, Councilmember Hilstrom mentioned proposed salary freeze legislation.
Councilmember Kalligher pointed out the City Manager had taken a voluntary freeze in
salary two ycars ago and he at this time would Ee the only employee impacted.
Third, Councilmember Hilstrom asked how the City will be affected by the apartment tax
classification. The Finance Director said the tax burden would be shiftcd onto residential
homes and commercial properties. The City Manager said the shift would mostly he to
Commercial /Industrial properties.
Councilmember Hilstrom also mentioned a suit against a tobacco company.
Councilmember Carmody asked about police union negotiations. The City Manager stated
an executive Session will be held at 6:34 p.m, next Monday, February 27, 1995, to discuss
litigation strategies. An impasse has been declarCd and binding arbitration is scheduled with
a state mediator and a future executive session would have to be scheduled to consider the
police negotiations.
ADJOURNMENT
N'laycr Kragness adjourned the Brooklyn Center City Council at 5:43 p.m.
Deputy City Clcrk Mayor
Recorded and transcribed by:
Burburu Cullman y
ThiicSaver Off Sitc Secretarial
2/21 `95 -
� -
6
MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
REGULAR SESSION
FEBRUARY 27, 1995
CITY HALL
CALL TO ORDER
The Brooklyn Center City Council met in regular session and was called to order by Mayor
Myrna Kragness at 7:03 p.m.
ROLL CALL
Mayor Myrna Kragness, Councilmembers Barb Kalligher, Debra Hilstrom, and Kathleen
Carmody. Also present were City Manager Gerald Splinter, Director of Public Services
Diane Spector, Planning and Zoning Specialist Ron Warren, City Attorney Charlie
LeFevere, and Council Secretary Barbara Collman.
Councilmember Kristen Mann was excused from tonight's meeting.
• OPENING CEREMONIES
A moment of silence was observed.
COUNCIL REPORTS
The City Manager announced the addition to the EDA agenda of a Resolution Accepting
Quote and Authorizing the Purchase of Chairs and Dollies for the Earle Brown Heritage
Center. The item was added to the EDA agenda as Item No. 4b.
PRESENTATION
State Representative Phil Carruthers spoke to the Council regarding the current legislative
session. He mentioned two issues which are being discussed in the area of budget. The
state budget is tight and there are proposed cuts in local aid such as the Homestead and
Agricultural Credit Aid. He noted the contributing factors to the problem. The proposed
budget cut is in the amount of $264,000 over the next two years. Efforts are being made
to reduce the impact to cities by holding most of the cut to the 1996 year since budgets have
already been set. He also explained the adjustments proposed to affect block grants.
In response to questions from the Council, Representative Carruthers stated the extent and
amounts of budget cuts should be known by about the end of April. He expressed
frustration that cuts are being discussed at a point when city budgets have already been set.
2/27/95 - 1 -
r
He believes it is important to let the Council know what is proposed now so it will be better
prepared. Mayor Kragness agreed a change now would be difficult to handle. •
Representative Carruthers noted he would like to have a good working relationship with the
City. He distributed a directory of House members and indicated he welcomes calls and
letters from constituents.
Mayor Kragness expressed appreciation to Representative Carruthers for his report and the
efforts of the tax committee.
APPROVAL OF AGENDA AND CONSENT AGENDA
Mayor Kragness inquired if any Councilmember requested any items be removed from the
consent agenda. Councilmember Kalligher requested Items 9a (1) and 9a (2) be removed
from tonight's agenda due to the absence of Councilmember Mann. Councilmember
Hilstrom asked that Item 6a (1) be removed from the consent agenda and it was moved to
Item 9h.
There was a motion by Councilmember Kalligher and seconded by Councilmember Hilstrom
to approve the February 27, 1995, agenda and consent agenda as printed and as amended.
The motion passed unanimously.
PROCLAMATION
Member Barb Kalligher introduced the following proclamation and moved its adoption:
PROCLAMATION DECLARIN MARCH THROUGH 12 1995 AS VOLUNTEERS •
G 5 ,
OF AMERICA WEEK
The motion for the adoption of the foregoing proclamation was duly seconded by member
Debra Hilstrom, and the motion passed unanimously.
RESOLUTIONS
RESOLUTION NO. 95 -56
Member Barb Kalligher introduced the following resolution and moved its adoption:
RESOLUTION ACCEPTING QUOTE AND AUTHORIZING THE PURCHASE OF
ALUMINUM STREET SIGNS
The motion for the adoption of the foregoing resolution was duly seconded by member
Debra Hilstrom, and the motion passed unanimously.
2/27/95 - 2 -
RESOLUTION NO. 95 -57
Member Barb Kalligher introduced the following resolution and moved its adoption:
RESOLUTION ACCEPTING QUOTE AND AUTHORIZING THE PURCHASE OF
ONE (1) FIBERGLASS BODY FOR SIGN TRUCK
The motion for the adoption of the foregoing resolution was duly seconded by member
Debra Hilstrom, and the motion passed unanimously.
RESOLUTION NO. 95 -58
Member Barb Kalligher introduced the following resolution and moved its adoption:
RESOLUTION ACCEPTING BID AND AUTHORIZING THE PURCHASE OF ONE
(1) DISC -TYPE BRUSH CHIPPER
The motion for the adoption of the foregoing resolution was duly seconded by member
Debra Hilstrom, and the motion passed unanimously.
RESOLUTION NO. 95 -59
Member Barb Kalligher introduced the following resolution and moved its adoption:
RESOLUTION APPROVING SPECIFICATIONS AND AUTHORIZING
ADVERTISEMENT FOR BIDS FOR THE PURCHASE OF ONE (1) GOLF COURSE
FAIRWAY MOWER
The motion for the adoption of the foregoing resolution was duly seconded by member
Debra Hilstrom, and the motion passed unanimously.
RESOLUTION NO. 95 -60
Member Barb Kalligher introduced the following resolution and moved its adoption:
RESOLUTION ACCEPTING QUOTE AND AUTHORIZING PURCHASE OF
SECURITY CAMERAS FOR THE LIQUOR STORES
The motion for the adoption of the foregoing resolution was duly seconded by member
Debra Hilstrom, and the motion passed unanimously.
RESOLUTION NO. 95 -61
Member Barb Kalligher introduced the following resolution and moved its adoption:
RESOLUTION EXPRESSING SUPPORT FOR AN APPLICATION TO THE
HENNEPIN HOUSING CONSORTIUM HOME INVESTMENT PARTNERSHIPS
PROGRAM BY MR. GEORGE VAN VLIET FOR THE REHABILITATION OF THE
BROOKDALE TEN APARTMENTS
• 2/27/95 -3 -
The motion for the adoption of the foregoing resolution was duly seconded by member
Debra Hilstrom, and the motion passed unanimously.
LICENSES
There was a motion by Councilmember Kalligher and seconded by Councilmember Hilstrom
to approve a License to Utilize Explosives Permits for the Howe Company. The motion
passed unanimously.
There was a motion by Councilmember Kalligher and seconded by Councilmember Hilstrom
to approve the following list of licenses:
AMUSEMENT US ENT DEVICES - OPERATOR
Rookies Bar 1501 Freeway Blvd.
AMUSEMENT DEVICES - VENDOR
Marcus Vending, Inc. 1945 Lochaven Place
MECHANICAL SYSTEMS
Albers Sheetmetal & Ventilating, Inc. 200 W. Plato Blvd.
RENTAL DWELLINGS
Initial:
Jon R. Veard The Pines Apartments
Kim La Corporation 3601 47th Ave. N.
Renewal:
Vinh and Ha Ly 6007 Brooklyn Blvd.
M.B.L. Investment Co. 3613 47th Ave. N.
Michael Boyle /Donald Wilson 3713 47th Ave. N.
Lucille Hanggi 3725 47th Ave. N.
TAXICAB
Town Taxi 2500 Washington Ave. N.
The motion passed unanimously.
OPEN FORUM
Mayor Kragness noted the Council had received no requests to use the open forum session
this evening. She inquired if there was anyone present who wished to address the Council.
There being none, she continued with the regular agenda items.
2/27/95 -4- •
PLANNING COMMISSION ITEMS
• The City Manager introduced Planning Commission Application No. 95002 submitted by Joy
Anderson. It is a request for a special use permit to operate a wholesale greenhouse
business as a home occupation.
The Planning and Zoning Specialist reviewed the Planning Commission's report. In
addition, he noted a building permit is not required. One concern was the number of
accessory buildings on the site. The applicant has decided to remove two existing buildings
in order to be in compliance with the policy of two buildings. Another concern was types
of vehicles accessing the property. For the time being, it is expected the business will meet
the ordinance. In response to the notice sent to neighbors, one call was received. The call
concerned a legal compost pile on the property. The applicant has agreed to move the pile
to another location on the property.
There was a motion by Councilmember Kalligher and seconded by Councilmember Hilstrom
to approve Planning Commission Application No. 95002 submitted by Joy Anderson subject
to the following conditions:
1. The special use ermit is ranted only for a wholesale greenhouse operation. The
P P g Y �' P
use may not be altered or expanded in any way beyond that which is comprehended
under this application without first securing an amendment to this special use permit.
2. No retail sales of greenhouse products may be conducted from the property.
3. The special use permit is subject to all applicable codes, ordinances and regulations.
Any violation thereof may be grounds for revocation.
4. Vehicle parking on the property shall be in compliance with Section 19 -103,
Subdivision 12 of the city ordinances.
The motion passed unanimously.
COUNCIL CONSIDERATION ITEMS
MAYORAL APPOINTMENTS
There was a motion by Councilmember Kalligher and seconded by Councilmember Hilstrom
to table this item until the next meeting of the Council. The motion passed unanimously.
Mayor Kragness announced three openings on two commissions and urged citizens to call
for applications.
DISCUSSION OF MODIFICATION OF ADULT ESTABLISHMENT ORDINANCES
The City Manager indicated there is a potential need to upgrade the ordinances due to new
developments in legislation.
• 2/27/95 -5 -
RESOLUTION NO. 95 -62
Member Debra Hilstrom introduced the following resolution and moved its adoption: i
RESOLUTION PLACING A MORATORIUM ON THE SITING OF ADULT
ESTABLISHMENTS WITHIN ANY ZONING DISTRICT OF THE CITY OF
BROOKLYN CENTER; AND DIRECTING A STUDY TO BE CONDUCTED
The motion for the adoption of the foregoing resolution was duly seconded by member Barb
Kalligher, and the motion passed unanimously.
ORDINANCE NO. 95 -01
Member Barb Kalligher introduced the following ordinance and moved its adoption:
AN EMERGENCY ORDINANCE PLACING A MORATORIUM ON THE SITING OF
ADULT ESTABLISHMENTS WITHIN ANY ZONING DISTRICT OF THE CITY OF
BROOKLYN CENTER; AND DIRECTING A STUDY TO BE CONDUCTED
The motion for the adoption of the foregoing ordinance was duly seconded by member
Debra Hilstrom, and the motion passed unanimously.
The City Manager presented An Ordinance Placing a Moratorium on the Siting of Adult
Establishments Within Any Zoning District of the City of Brooklyn Center; and Directing
a Study to be Conducted. •
There was a motion by Councilmember Hilstrom and seconded by Councilmember Kalligher
to approve first reading of An Ordinance Placing a Moratorium on the Siting of Adult
Establishments Within Any Zoning District of the City of Brooklyn Center; and Directing
a Study to be Conducted. The motion passed unanimously.
IMPROVEMENT PROJECTS
The Director of Public Services reviewed major points of the Engineer's Feasibility Report
regarding the Woodbine Neighborhood project. She also discussed costs and assessments.
The Director of Public Services indicated there would be an assessment of $1,700 per
property for street improvements, with owners of comer properties having a choice for
which project to be assessed. The assessment on Noble Avenue, which is being overlaid
rather than reconstructed, is proposed to be $500 per property. The Noble Avenue project
in the early 1970's carried an assessment of $1,600, which is approximately equal by
comparison. The storm sewer assessment will be $715. The assessments are deemed by
City Staff to be fair and comparable to other projects.
Councilmember Kalligher asked whether funding will be available for residents under the
Assessment Stabilization Program. The Director of Public Services said the program
remains in effect, funded by local State Aid Funds.
2/27/95 -6-
Councilmember Hilstrom inquired as to whether low income residents of Noble Avenue will
be eligible for the Assessment Stabilization Program when the assessment cost is low. The
Director of Public Services said she assumed they would unless the Council determined
otherwise.
The Director of Public Services specifically pointed out areas of the report which address
earlier questions by the Council. She commented residents consider the city to already be
developed and do not expect additional utilities to be needed, but several areas of Brooklyn
Center do not have storm sewers.
The public hearing for the project will be held on March 27, 1995. A neighborhood
informational meeting will be held March 8, 1995, at 6:30 p.m. at Palmer Lake School. If
a follow -up meeting is necessary, it will be held on March 15, 1995, at Willow Lane School.
RESOLUTION NO. 95 -63
Member Barb Kalligher introduced the following resolution and moved its adoption:
RESOLUTION RECEIVING ENGINEER'S FEASIBILITY REPORT, PROVIDING FOR
HEARING ON PROPOSED IMPROVEMENT PROJECT NOS. 1995 -07, 08, AND 09,
WOODBINE NEIGHBORHOOD STREET, STORM DRAINAGE, AND UTILITY
IMPROVEMENTS, AND DECLARING COST TO BE ASSESSED AND PROVIDING
FOR A PUBLIC HEARING REGARDING ASSESSMENTS FOR IMPROVEMENT
PROJECT NOS. 1995 -07 AND 08, WOODBINE NEIGHBORHOOD STREET AND
STORM DRAINAGE IMPROVEMENTS
The motion for the adoption of the foregoing resolution was duly seconded by member
Kathleen Carmody, and the motion passed unanimously.
The Director of Public Services discussed proposed assessments on the Humboldt Avenue
improvement project. She noted that the Council had previously found that the loss of
parking cancelled out any increase in value due to the improvements, thus no assessments
are proposed for single - family residential. However, assessments are proposed for multi-
family and commercial properties. The rate of assessment is $.21 per square foot for the
first 200 feet of depth.
The Director of Public Services stated there is an estimated cost of $140,000 for the process
of undergrounding the overhead utilities. The amount would come from the local State Aid
account and is already included in the $552,000 total estimated cost figure.
RESOLUTION NO. 95 -64
Member Barb Kalligher introduced the following resolution and moved its adoption:
RESOLUTION PROVIDING FOR HEARING ON PROPOSED IMPROVEMENT
PROJECT NOS. 1994 -05 AND 06, HUMBOLDT AVENUE IMPROVEMENTS, 69TH TO
73RD AVENUE, DECLARING COST TO BE ASSESSED AND PROVIDING FOR A
2/27/95 - 7 -
PUBLIC HEARING REGARDING ASSESSMENTS FOR IMPROVEMENT PROJECT
NO. 1994 -05 HUMBOLDT AVENUE STREET IMPROVEMENTS
The motion for the adoption of the foregoing resolution was duly seconded by member
Debra Hilstrom, and the motion passed unanimously.
STAFF REPORT REGARDING POSSIBLE MUNICIPAL STATE AID STREET
SYSTEM REVISIONS
The City Manager explained there had been discussion regarding a revision being made in
order to obtain a continuous State Aid designation.
The Director of Public Services described the process for obtaining a revision. First, the
City would make a request to State Aid. A State Aid engineer would evaluate the request
for conformity. Once approved by State Aid, the Council would then request the change
by resolution.
The Director of Public Services outlined the advantages and disadvantages to making the
change in the State Aid system. Such a change would make State Aid funding available for
the reconstruction of 73rd Avenue. It would also fill in a gap in the coverage of the road.
However, the change would result in the necessity of any reconstruction project meeting
State Aid standards. Current plans do meet those standards.
There was a motion by Councilmember Kalligher and seconded by Councilmember Hilstrom
to direct Staff to proceed with the initial step of revising the State Aid system in Brooklyn
Center. The motion passed unanimously.
The Director of Public Services commented Staff will report back to the Council when
notice is received regarding the engineer's study. She suggested this might be completed in
approximately two months, as the entire process must be completed by June 30, 1995.
DISCUSSION OF DEVELOPMENT OF A PROCESS FOR A COMMUNITY
IMPROVEMENT BOND ISSUE
The City Manager explained three actions Staff requires in order to proceed with
development of a bond issue. It is necessary to publish a Request for Proposals (RFP) for
architectural services in order to have accurate construction cost estimates. Questions need
to be drafted for a community opinion poll. Task force members need to be obtained
through advertisements for same, and the new task force needs P ermission to draft a
resolution. Each of the three actions are preliminary processes. Any further approvals on
the architectural services, the opinion survey, and the task force will be brought to the
Council on March 27, 1995.
There was a motion by Councilmember Kalligher and seconded by Councilmember
Carmody to authorize Staff to prepare an RFP for architectural services, develop draft
survey questions, and advertise for members of the Community Improvement Task Force.
The motion passed unanimously.
2/27/95 - 8 -
The Director of Public Services asked the Council whether it agreed with the draft
. statements of scope and purpose for the task force. Mayor Kragness stated the Council's
agreement and read the language for the television - viewing audience. The language is as
follows:
The scope of activity of this Task Force shall consist of advising the City Council
regarding matters relevant to proposed government building, park, and recreation
capital improvements.
The general purpose of this Task Force shall be to review capital improvement
needs; evaluate taxpayer attitudes and opinions regarding improvements; evaluate
financing options regarding such improvements; prioritize improvements; and make
recommendations regarding the scope of improvements to be considered, preferred
financing methods, and priorities for implementation.
APPROVAL OF MINUTES
FEBRUARY 13 1995 - REGULAR SESSION
Councilmember Hilstrom noted there was an incorrect statement on page five of the
minutes in reference to comments by Julie Barry.
The City Manager recommended the following replacement wording: "...handout. The
Council's involvement in this program is an urgent matter."
There was a motion b Councilmember Hilstrom and seconded b Councilmember Carmody
Y Y Y
to approve the minutes of the February 13, 1995, regular session as printed and amended.
The motion passed. Councilmember Kalligher abstained.
OTHER BUSINESS
Donn Escher, Chair of the Financial Commission, addressed the Council as a private citizen.
In reference to the earlier comments by State Representative Carruthers, Mr. Escher
expressed concern regarding the State's financial condition and the City's response to
funding cuts. He suggested the Council quickly adopt a conservative approach to financial
expenditures. He urged caution in City budget expenditures and commented it will be
easier to make up a deficit in funding over a period of ten months than it would over a
period of six months.
Mayor Kragness agreed with Mr. Escher's comments.
Councilmember Kalligher suggested there be a joint meeting of the Council and the
Financial Commission to review the prioritization process. The City Manager said a joint
meeting could be planned. He noted it is necessary to determine the extent of the
emergency, and Staff needs to offer suggestions to the Financial Commission.
2/27/95 -
/ 7/95 -
9
Mr. Escher stated State Representative Carruthers will be attending a meeting of the
Financial Commission. He recommended the chairs or representatives of each of the other •
City commissions participate in the meeting, as well. Mayor Kragness agreed.
The City Manager indicated he would schedule a meeting.
ADJOURNMENT
There was a motion by Councilmember Kalligher and seconded by Councilmember
Carmody to adjourn the meeting. The motion passed unanimously. The Brooklyn Center
City Council adjourned at 8:15 p.m.
Deputy City Clerk Mayor
Recorded and transcribed by:
Barbara Collman
Timesaver Off Site Secretarial
2/27/95 - 10-
Council Mceting Date / 03/13/95
City of Brooklyn Center Agenda Item Number tO
Request For Council Consideration
Item Description:
RESOLUTION APPROVING SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR
BIDS FOR THE PURCHASE OF ONE (1) SKID -STEER LOADER, ASPHALT COLD PLANER,
AND TRAILER
Department Approval:
Karla Wickre, Deputy City Clerk
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Approval of Resolution Approving Specifications and Authorizing Advertisement for Bids for the
• Purchase of One (1) Skid -Steer Loader, Asphalt Cold Planer, and Trailer
Summary Explanation: (supporting documentation attached Yes )
An appropriation in the amount of $34,300 was approved in the 1995 central garage budget for purchase
of one skid -steer loader, asphalt cold planer and trailer. Attached are the specifications for these items.
If the specifications are approved, an advertisement for bids will be placed in the Sun -Post, and bids
will be opened on April 4, 1995, at 11:00 a.m.
•
i
b
Member introduced the following resolution and
moved its adoption:
RESOLUTION NO.
RESOLUTION APPROVING SPECIFICATIONS AND AUTHORIZING
ADVERTISEMENT FOR BIDS FOR THE PURCHASE OF ONE (1) SKID -
STEER LOADER ASPHALT COLD PLANER AND TRAILER
BE IT RESOLVED BY THE CITY COUNCIL OF THE City of Brooklyn Center
that the specifications for the purchase of one (1) skid -steer loader, asphalt cold planer, and
trailer are hereby approved.
BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and
directed to advertise for and receive bids for the purchase of one (1) skid -steer loader, asphalt
cold planer, and trailer in accordance with said specifications.
Date Mayor
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in
favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
•
. CALL FOR BIDS FOR
ONE (1) SKID -STEER LOADER,
ASPHALT COLD PLANER, AND TRAILER
Sealed proposals endorsed with the title of skid loader and the bidder's name will be received
at the office of the City Clerk of the City of Brooklyn Center, Hennepin County, Minnesota,
up to 11:00 a.m. on Tuesday, April 4, 1995, at which time bids will be opened and read.
The equipment to be furnished consists of the following as called for in the specifications:
One (1) Skid -Steer Loader,
One (1) Asphalt Cold Planer
One (1) Trailer
Proposed forms of contract documents, including the forms and specifications therefore, are on
file in the office of the City Clerk of the City of Brooklyn Center, Minnesota, where they may
be examined. Specifications and proposal blanks may be had for the bidder's individual use by
applying to the City Clerk.
No bidder may withdraw his bid within thirty (30) days after scheduled time of opening bids
without the consent of the City.
Bids must be made on the basis of cash payment for the complete unit. No bids will be
considered unless sealed and filed with the City Clerk prior to the closing time for receiving
bids.
The City Council reserves the right to waive any informalities in any bids received and reject
without explanation any or all bids received.
Mailed bids should be addressed to:
City Clerk
City of Brooklyn Center
6301 Shingle Creek Parkway
Brooklyn Center, MN 55430
By order of the City Council
K. K. Wickre, Deputy City Clerk
Date: March 14, 1995
(Published in the Brooklyn Center San -Post March 22, 1995)
City of .Brooklyn Center
A great place to start. A great place to stay.
Provisions And Specifications
For
One (1) Skid -Steer Loader,
One (1) Asphalt Cold Planer, and
One (1) Trailer
Bid Opening: April 4, 1995
11:00 AM
•
6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300
Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494
An Affirmative Action /Equal Opportunities Employer
City of Brooklyn Center
Provisions and Specifications For
One (1) Skid -Steer Loader,
One (1) Asphalt Cold Planer,
and One (1) Trailer
General
All bids must be received at the office of the Deputy City Clerk on or before 11:00 a.m. ,
Tuesday, April 4, 1995, and shall be submitted on the enclosed proposal form in a sealed
envelope plainly marked "Skid Loader ".
It is understood that the City Council reserves the right to reject any or all bids, to waive
informalities and to award the contract in the best interest of the City.
The complete unit proposed and delivered to the City of Brooklyn Center shall be complete in
every respect and ready for operation in accordance with these specifications, with certificates
of service and inspection submitted at the time of delivery.
Manufacturer's reference, trade name, brand, or description mentioned in this proposal are
descriptive but not restrictive and used only to indicate type and standard of material of
equipment desired.
Catalog information showing make, model, and complete specifications of the complete unit the
bidder proposes to furnish shall accompany the vendor's bid. Insufficient descriptive
information shall be cause for rejection of the bid.
The bidder must give assurance to the City of Brooklyn Center in regard to patent infringements
and in case of suits against the City by other parties. He must defray all costs in connection
with such suit and save the City harmless in all such actions.
Bid Security
Proposals shall be accompanied with a five percent (5%) bidder's bond, cash deposit, certified
or cashier's check made payable to the City of Brooklyn Center and shall be a guaranty to
provide equipment as specified and to enter into an agreement with the City for the complete
unit.
Guaranty
The bidder shall guarantee this equipment as to the specified capacity and satisfactory
performance and to be free of defects in design, materials and workmanship. All defective parts
and material shall be replaced free of cost to the City of Brooklyn Center, including labor, for
a period of one (1) year from date of delivery. The engine shall be under warranty for two (2)
years or 2,000 hours.
Consideration of Bids
The availability of adequacy of parts and service, and the costs of operation and maintenance
of this equipment are all important factors which the City of Brooklyn Center will consider in
making the award of contract.
No prequalification requirements are specified herein. However, each bidder shall submit
written statements with his bid which provide the following information:
1. Length of time this manufacturer has been manufacturing specified unit.
2. Length of time the dealer has been handling this product line.
3. Number, location and ownership of all comparable units in service in Minnesota or in
the dealer's service area (for usage by the City in checking references).
4. Description of parts and service availability for this machine from the dealer and from
the manufacturer.
Following opening of the bids, the City may require the bidder to submit such additional
information as may reasonably be required in order to evaluate the proposed bid for the benefit
of the City.
In addition, the City of Brooklyn Center reserves the right to consider the previous performance
of both the dealer and the manufacturer relating to the parts and service records of the City of
Brooklyn Center as related to other City -owned equipment.
Delivery Date
The successful bidder shall schedule delivery to the City of Brooklyn Center for the earliest date
possible.
Award
Award of contract by the City of Brooklyn Center will be based on, but not necessarily limited
to, the factors of price, delivery date, parts and services, as well as analysis and comparison of
specifications and performance. Because the maintenance of this equipment in good operating
condition without down time for repairs is very important, it is essential that repair parts and
service be adequate and readily available. The bidder shall state clearly in his proposal the
location in the metro area where parts and service facilities are available. Included in the final
bid award determination will be a performance evaluation based on City experience and
experience of others with similar equipment as to the past performance of the bidders to
determine the best parts and service facilities available.
Exceptions
Exceptions to any item or part of these specifications shall be submitted in writing one week
prior to bid opening. None will be accepted after this date. It shall be the responsibility of the
bidder to furnish proof that the exceptions or substitutions are equal or superior to the
specifications. This may require demonstration, travel to existing machines and locations for
demonstration and viewing of such substitute proposal items. This is to be accomplished at no
expense to the City of Brooklyn Center.
•
SPECIFICATIONS
FOR
ONE (1) SKID -STEER LOADER
Capacity:,
Rated operating load 1,700 lbs. minimum.
Tipping load (SAE rated) 3,420 lbs. minimum.
Breakout force; lift cyl. 3,450 Ibf. minimum.
tilt cyl. 4,690 Ibf. minimum.
Lift capacity to maximum Height 3,135 lbs. minimum.
Machine Width: 62.5 ins. maximum.
Machine Length: 133 ins. maximum.
Engine:
Horsepower (Net); 56 minimum @ 2100 RPM
Cylinders; 4 minimum
Fuel type; Diesel
Cooling system; Liquid
Air cleaner; Dry
Oil filter; Spin -on
Electrical:
Voltage; 12 volt
Battery: H.D. 700 CC minimum.
Alternator; 65 amp. minimum
Steering:
i 'Type; Independent, 360 degree
counter rotation. Steering,
• Steering - Cont'd. braking, forward and reverse
movement controlled by operation
of two hand levers.
Hydraulic servo - actuated.
Power Train:
'Type; Hydrostatic
Transmission; Tandem variable
displacement pumps
and fixed displacement
motors.
Brakes; Standard with mechanical
parking latch.
Hydraulics:
Pump capacity; 30 gpm high flow @ 2,100 rpm @
2 250 P si min.
Filter; Spin -on 6- micron min.
Reservoir (w /filter); 10.5 gallon minimum.
Auxiliary; Frame mounted front.
Bucket;
Width 73 inches - dirt
Type; Utility, quick disconnect from cab.
Factory installed hydraulically
activated quick attach bucket
coupler in lieu of manual coupler.
f ruck min.
Capacity; 10.6 cubic t. struck p Y
Tilt Cylinders Qty. 2 cylinders.
Monitoring System:
Type; LED and audio alarm system to
monitor oil pressure, coolant temp-
erature, fuel level, hydraulic
temperature and engine hours.
• Tires:
Type; 12.00x16.5 lug - Flotation type, 10
Ply
Lights:
Type; Two (2) front work lights.
One (1) rear work light min.
One (1) Whelan 360 strobe
light mounted center of ROPS.
Bucket Controls:
Type; Hand operated.
Cab:
Type; Roll Over Protection System
(ROPS).
Complete cab enclosure for
winter operation.
Operator heater.
Seat:
Type; Deluxe, Heavy duty.
Other Features:
Type, Counter weights.
Backup alarm.
` Cold start kit.
Instructions: Parts & operating manual.
•
SPECIFICATIONS
FOR
ONE (1) ASPHALT COLD PLANER
Installation; Quick disconnect compatible with most skid steer loader
systems.
Width of cut; Twelve (12) inches.
Dept of cut; 0 -5 inches hydraulically adjustable from operators seat
utilizing an electric switch for selection of the depth
control.
Sideshift; Hydraulically sideshift from center to operator's right
with function electrically controlled.
Tilt; Milling unit to tilt plus or minus twenty (20) degrees
utilizing electrical switch.
Drum; Drum to have a minimum of 33 carbide teeth for milling
• asphalt. Drum to be equipped with teeth at time of
delivery.
Drum drive; Drive line of drum to utilize a double reduction planetary
and outboard support bearing with torque delivered to the
teeth of no less than 25,000 inch pounds at 200 psi
system pressure.
Required hydraulic flow; 20 to 40 gpm.
Operating pressure; Up to 3,000 psi.
Planing speed; Up to 15 fpm.
Instructions. Parts & operating manual.
® SPECIFICATIONS
FOR
ONE (1) UTILITY TRAILER
Use: Transport skid -steer loader with utility bucket or cold planer.
Load Capacity: 8,000 lb. minimum.
Axles: Two axles of sufficient load rating to meet minimum load
capacity.
Deck Length: 14 foot minimum.
Deck Width: 76 inches between fenders minimum.
Deck Material: Two (2) inch nominal wood minimum.
D- Rings: Two (2) front and two (2) rear minimum.
Ramps: Two (2) Five (5) foot self supporting.
• Brakes: Surge.
Hitch: Pintle.
Tires: 7:00 - 15 - 8PR nylon.
Chains: Two (2) 3/8 safety.
Jack Stand: 10,000 lb. capacity
Headboard: Four (4) inch minimum attached front of deck.
City of Brooklyn Center
is Proposal
Skid -Steer Loader, Asphalt Cold Planer and Trailer
TO:
City of Brooklyn Center
6301 Shingle Creek Parkway
Brooklyn Center, MN 55430 -2199
We propose to furnish and deliver the listed equipment according to the specifications at the
following price:
1. One (1) 1995 Skid -Steer Loader $
2. One (1) Asphalt Cold Planer
3. One (1) Utility Trailer
4. TOTAL BID PRICE $
(Including Tax)
5. Delivery Date
(Calendar Days)
6. Warranty
7. Exceptions
Signed:
Firm Name:
Address:
• Date:
Bid Opening: April 4, 1995, 11:00 AM
Council Meeting Date 03/13/95
31 City of Brooklyn Center Agenda Item Numbe
Request For Council Consideration
Item Description:
RESOLUTION APPROVING SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR
BIDS FOR THE PURCHASE OF ONE (1) TRUCK - MOUNTED, HIGH - VELOCITY SEWER
CLEANER
Department Approval:
Karla Wickre, Deputy City Clerk
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Approval of Resolution Approving Specifications and Authorizing Advertisement for Bids for the
Purchase of One (1) Truck- Mounted, High - Velocity Sewer Cleaner
Summary Explanation: (supporting documentation attached Yes )
An appropriation in the amount of $95,000 was approved in the 1995 central garage capital outlay
budget for the purchase of one truck- mounted, high- velocity sewer cleaner. Attached are the
specifications for this sewer cleaner. If the specifications are approved, an advertisement for bids will
be placed in the Sun -Post, and bids will be opened on April 4, 1995, at 11:30 a.m.
•
CALL FOR BIDS FOR
• ONE (1) TRUCK - MOUNTED, HIGH - VELOCITY SEWER CLEANER
Sealed proposals endorsed with the title of sewer cleaner and the bidder's name will be received
at the office of the City Clerk of the City of Brooklyn Center, Hennepin County, Minnesota,
up to 11:30 a.m. on Tuesday, April 4, 1995, at which time bids will be opened and read.
The equipment to be furnished consists of the following as called for in the specifications:
One (1) Truck - Mounted, High - Velocity Sewer Cleaner
Proposed forms of contract documents including the forms and specifications therefore, are on
P � b P
file in the office of the City Clerk of the City of Brooklyn Center, Minnesota, where they may
be examined. Specifications and proposal blanks may be had for the bidder's individual use by
applying to the City Clerk.
No bidder may withdraw their bid within thirty (30) days after scheduled time of opening bids
without the consent of the City.
Bids must be made on the basis of cash payment for the truck- mounted, high - velocity sewer
cleaner. No bids will be considered unless sealed and filed with the City Clerk prior to the
. closing time for receiving bids.
The City Council reserves the right to waive any informalities in any bids received and reject
without explanation any or all bids received.
Mailed bids should be addressed to:
City Clerk
City of Brooklyn Center
6301 Shingle Creek Parkway
Brooklyn Center, MN 55430
By order of the City Council
K. K. Wickre, Deputy City Clerk
Date: March 14, 1995
(Published in the Brooklyn Center Sun -Post, March 22, 1995)
City of Brooklyn Center
A great place to start. A great place to stay.
Provisions And Specifications
For
One 1 Truck- Mounted High-Velocity Sewer Cleaner
Bid Opening: April 4, 1995
11:30 AINI
6301 Shingle Creek Pkwy, Brooklyn Center, MV 55430 -2199 • City Hall & TDD Number (612) 569 -3300
Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494
An Affirmative Action /Equal Opportunities Employer
City of Brooklyn Center
Provisions and Specifications For
One (1) Truck- Mounted, High - Velocity Sewer Cleaner
General
All bids must be received at the office of the Deputy City Clerk on or before 11:30 a.m.,
Tuesday, April 4, 1995, and shall be submitted on the enclosed proposal form in a sealed
envelope plainly marked "Bid for Sewer Cleaner".
It is understood that the City Council reserves the right to reject any or all bids, to waive
informalities and to award the contract in the best interest of the City.
The sewer cleaner proposed and delivered to the City of Brooklyn Center shall be complete in
every respect and ready for operation in accordance with these specifications, with certificates
of service and inspection submitted at the time of delivery.
Manufacturer's reference, trade name, brand, or description mentioned in this proposal are
descriptive but not restrictive and used only to indicate type and standard of material of
equipment desired.
The sewer cleaner the bidder proposes to furnish must be a current production. Obsolete
equipment is not acceptable.
Catalog information showing make, model, and complete specifications of the truck- mounted,
high- velocity sewer cleaner the bidder proposes to furnish shall accompany the vendor's bid.
Insufficient descriptive information shall be cause for rejection of the bid.
The bidder must give assurance to the City of Brooklyn Center in regard to patent infringements
and in case of suits against the City by other parties. The bidder must defray all costs in
connection with such suit and save the City harmless in all such actions.
Bid Security
Proposals shall be accompanied with a five percent (5 %) bidder's bond, cash deposit, certified
or cashier's check made payable to the City of Brooklyn Center and shall be a guaranty to
provide equipment as specified and to enter into an agreement with the City for the complete
unit.
Guaranty
The bidder shall guarantee this equipment as to the specified capacity and satisfactory
performance and to be free of defects in design, materials and workmanship. All defective parts
and material shall be replaced free of cost to the City of Brooklyn Center, including labor, for
a period of one (1) year from date of delivery.
Consideration of Bids
The availability of adequacy of parts and service, and the costs of operation and maintenance
of this equipment are all important factors which the City of Brooklyn Center will consider in
making the award of contract.
No prequalification requirements are specified herein. However, each bidder shall submit
written statements with his bid which provide the following information:
1. Length of time this manufacturer has been manufacturing truck - mounted, high velocity
sewer cleaners.
2. Length of time the dealer has been handling this product line.
3. Number, location and ownership of all comparable units in service in Minnesota, or in
dealer's service area (for usage by the City in checking references).
4. Description of parts and service availability for this machine from the dealer and from
the manufacturer.
Following opening of the bids, the City may require the bidder to submit such additional
information as may reasonably be required in order to evaluate the proposed bid for the benefit
of the City.
In addition, the City of Brooklyn Center reserves the right to consider the previous performance
of both the dealer and the manufacturer relating to the parts and service records of the City of
Brooklyn Center as related to other City -owned equipment.
Delivery Date
The successful bidder shall schedule delivery to the City of Brooklyn Center for the earliest
possible date.
Award
Award of contract by the City of Brooklyn Center will be based on, but not necessarily limited
to, the factors of price, delivery date, parts and services, as well as analysis and comparison of
specifications and performance. Because the maintenance of this equipment in good operating
condition without downtime for repairs is very important, it is essential that repair parts and
service be adequate and readily available. The bidder shall state clearly in their proposal the
location in the metro area where parts and service facilities are available. Included in the final
bid award determination will be a performance evaluation based on City experience and
experience of others with similar equipment as to the past performance of the bidders to
determine the best parts and service facilities available.
Exceptions
Exceptions to any item or part of these specifications shall be submitted in writing one week
prior to bid opening. None will be accepted after this date. It shall be the responsibility of the
bidder to furnish proof that the exceptions or substitutions are equal or superior to the
specifications. This may require demonstration, and travel to existing machines and locations
for demonstration and viewing of such substitute proposal items. This is to be accomplished at
no expense to the City of Brooklyn Center.
Trade -In
Successful bidder shall be required to take in trade one 1983 truck - mounted Myers sewer jet
which is presently being used by the City of Brooklyn Center. No value or condition is
expressed or implied under these specifications. It shall be the responsibility of the bidder to
establish value or worth. The trade -in unit may be inspected at the City of Brooklyn Center City
Garage, 6844 Shingle Creek Parkway, from 7:00 AM to 3:30 PM, Monday through Friday, by
calling Mark Hartfiel at 612/569 -3421.
Training
The successful bidder will provide at the place of delivery, a qualified service representative for
a minimum of eight (8) hours, during regular working hours, to instruct City personnel on the
operation and maintenance of the unit: four hours upon delivery; four hours after the first three
months of delivery. Two sets of operations and maintenance manuals shall be included.
Specifications
Truck- Mounted, High Velocity Sewer Cleaner
Bidder must state either "comply" (C) or "deviate" (D) to each specification. Deviations must be
explained.
1. WATER PUMP
1.1 Heavy -duty FMC triplex piston positive displacement pump, rated and powered to
produce a minimum of 75GPM at 2500PSI. Piston stroke to be a minimum of 4
inches.
1.2 Pinion gear driven with a 3.94 to 1 ratio to crankshaft gear. Pinion speed not to
exceed 1800 RPM.
1.3 Crankshaft to be rated for a maximum torque load of 15,700 inch pounds and the
crankshaft speed is not to exceed 457 RPM. Connecting rods to the crankshaft shall
be straight for maximum load strength. Rod -load rating for the pump to be a minimum
of 7854 inch pounds.
_ 1.4 Cast iron gear case and ductile iron fluid end. Pump weight shall be a minimum of
700 pounds. Casting of pump must be a minimum of 1.25 inches thick in load bearing
areas and shall have a consistent thickness. Rod wiper seals between the gear and fluid
end shall be adjustable using ring adjusters and they shall be greaseable.
1.5 Crankcase shall be equipped with an oil level sight gauge and have an oil drain plug
on both sides of the gear casing.
1.6 Shall be capable of efficiently moving water with 2' /z -inch diameter suction port and
a 1'/4 -inch discharge port on both sides of the fluid end.
1.7 Tapered roller -style pinion bearings to be used, with automotive -type connecting
• clamps having a bolt pass through the clamp, secured with a nut and washer assembly.
Journal bearings shall be a minimum of 3.5 inches in diameter by 1.48 inches wide.
1.8 Fluid and cylinders shall be constructed of solid ceramic with steel - backed lining to
dissipate heat. They shall be enclosed within the fluid end casting and arc to be
serviceable without the use of special tools or pullers and may be removed by loosening
bolts from the front of the pump. Fluid end access covers allowing access to the
pistons as well as the suction and discharge valves without removing the fluid end
chamber shall be furnished. Cylinder end covers shall have an extension that are a
minimum of 2.68 inches in diameter by 2.18 inches long and shall incorporate radial
seals that are not dependent upon torque of the cover cap bolts to seat properly.
1.9 Piston packing to be constructed of glass filled Teflon with three ring energizers.
Packing shall not have a need to be greased.
1.10 Suction and discharge valves shall be stainless steel type, minimum of 1.45 inches in
diameter, and contain the valve and spring in a protected guide to prevent deflection.
Passage through the valve seat shall be 1.24 inches in diameter.
_•_1.11 20 -mesh stainless steel screen "Y" strainer in suction line, located for easy removal
while standing outside of unit at ground level.
2. WATER TANK POLYETHYLENE
2.1 Six (6) individual, interconnected, two- hundred -fifty (250) gallon compartments, shall
be made of three - eighths -inch ( ") wall, rotomolded ultra violet stabilized polyethylene
to provide 1,500 gallons of water capacity.
2.2 Compartments shall be grouped in a configuration providing baffled assemblies, both
vertically and horizontally. The compartments shall also be grouped to allow removal
of the complete tank as one assembly allowing each individual compartment to be
separated for repair and replacement.
2.3 The complete assembly shall be installed so that each compartment will have a sump
area extending below and between the chassis frame rails. The tank shall sit on the
frame rails and be secured by brackets on each side. In addition, the tank shall also
be secured by two straps running parallel with the unit frame.
2.4 A folding tank ladder with top hand holds will be securely installed for access to the
tank top.
— _ 2.5 For access to hydrants on both sides of the sewer cleaner, the fill system
shall be located in the pump compartment near the center and near the water tank wall.
It shall have a swivel fitting for 2 1/2 inch fill hose, and also a 2 1/2" quick disconnect
fitting. A 4 inch air gap and an expanded metal screen strainer shall be furnished on the
tank top.
2.6 Tank drain shall have a control handle extending to the center rear of the unit within
a lockable compartment for safety reasons. A 2" valve shall be used to drain the tank.
2.7 There shall be a 2" diameter or larger water level dial indicator gauge to show the
amount of water in the tank, mounted at the operator's station. A water level sight tube
shall be installed near the control panel.
2.8 A faucet shall be installed on exterior of water tank for washing hands
3. WATER PUMP POWER
_ 3.1 The water pump shall be powered hydraulically by a pressure compensating pump.
The hydraulic pump shall be directly coupled to and powered by the truck engine. A
live drive shaft shall connect the pump to the engine without requiring engagement
or disengagement from the engine
3.2 PTO's using transmission, split -shaft, engine belt driven, or an auxiliary transmission
shall not be acceptable. Bidder shall describe the water pump power system they
propose to furnish if it differs from these specifications
3.3 The water pump shall be rotated by a hydraulic motor powered by the hydraulic
pressure compensating pump
3.4 A hydraulic system with an oil reservoir capacity of at least 24 US. gallons with
internal oil strainers and oil temperature gauge shall be furnished . A oil cooler is
required.
3.5 The hydraulic oil'shall be filtered through dual cartridge filters mounted on the
suction line to the pressure compensating pump.
3.6 The hydraulic pump shall be guarded with metal. The hydraulic hose lines shall be
securely mounted in hanger brackets bolted to the chassis rails
3.7 For all weather operation, the water pump and hydraulic motor shall be mounted above
the chassis rails in the enclosed pump compartment
3.8 The pressure compensating pump throttle control shall be located at the operator's
station
3.9 Protective cover will be installed where all hoses rest on chassis frame, etc., to
protect from external wear and abrasion
4. PUMP COMPARTMENT
4.1 For maximum safety from all high pressure components, the entire compartment
and doors shall be constructed of at least 14 gauge steel.
4.2 To assure safe entrance for maintenance and inspection at least 12 gauge galvanized
steel shall be provided covering the entire compartment floor
4.3 Storage space 70 inches long and 50 inches high shall be available on the curb
side and access to this space shall be from ground level
4.4 Two vertically hinged doors with stainless steel hinges shall be installed on both sides of
the pump compartment, with positive lock paddle type latches, and stainless steel hinges
5. SEWER CLEANING HOSE REEL AND HYDRAULIC SYSTEM
_ 5.1 The sewer hose reel shall have a capacity of 1000 feet of 1 inch I.D. 2500 P.S.I.
working pressure hose. The unit shall be equipped with 600 feet of I inch
• 2500 P.S.I. hose
5.2 The hose reel shall be constructed of 1/4 inch steel and have rolled formed, double wall
lr reinforced reel with ribs. It shall be located at the left rear of the unit to provide
maximum protection for the operator
5.3 The inside width of the hose reel shall be 14 inches and the overall diameter 57
inches
5.4 The sewer hose shall be attached to the reel on the outside of the reel flange. This
design shall allow changing sewer hoses while standing on the ground outside the unit
5.5 A hand operated emergency reel crank for retrieving the sewer hose, if hydraulic power
is lost, shall be furnished. For safety, it shall attach to the hose reel's axle in a positive
manner and not require removal and reattachment to move the reel. The drive chain
shall remain attached while using the emergency crank
5.6 A footage meter and roller assembly is to be provided to measure the sewer hose as it
leaves the hose reel and be plainly visible from the operator's station.
5.7 The reel's hydraulic system is to be an integral part of the hydraulic pressure
compensating pump's hydraulic oil system. The hose reel hydraulic pump shall be
coupled to the front of the pressure compensating pump, and is live when the truck
engine is running, not requiring any engaging or disengagement. The pump shall have
a rating of 0 to 8 gpm at 2000 psi.
5.8 The hose reel shall be powered by a hydraulic motor with chain drive to a sprocket on
the reel. The chain tension shall be adjustable and the chain shielded with 14 gauge
steel
5.9 The hose reel hydraulic system shall be equipped with a metering type directional control
valve for allowing sewer hose to enter pipe and be retrieved from pipe, at a speed
determined by the operator.
6. CONTROLS
6.1 Control panel shall be located at the rear of the unit next to sewer hose reel and
will include:
6.1.1 Locking vernier throttle for the truck engine
6.1.2 Hydraulic oil and water system glycerin filled dampening gauges
6.1.3 Locking throttle handle for pressure compensating pump
6.1.4 3 -Way water control valve lever, ball valves not acceptable
6.1.5 Washdown gun quick - disconnect fitting and control lever for water flow to
washdown gun system
6.1.6 Low water warning light
6.1.7 Tachometer
6.1.8 Control panel shall be recessed 6 inches
6.1.9 2" or larger dial water level indicating gauge
6.1.10 A green light shall be installed near the throttle at least 3" O.D. It shall be on
when the truck is in park. Truck dealer will do all wiring.
6. 1.11 Water temperature, and oil pressure gauges from truck engine
6.1.12 Hour meter for measuring working hours of water pump
7. WATER SYSTEM PIPING
7.1 1 1/4 I.D., 2500 P.S.I. working pressure hose used between water pump and hose reel
swivel. System to have a maximum of three 90 degree and one 45 degree bends from
water pump fluid end housing to female swivel swaged on 1 inch sewer cleaning hose
7.2 The high pressure water hose reel swivel shall be constructed with a straight swivel
nipple body and a 90 degree cast metal body. Swivel shall be repairable and allow
. adjustment for take -up on worn packing and disassembly for repacking. Swivel shall be
equipped with an Alemite grease fitting
_ _ 7.3 A full flow pressure regulator shall be installed to regulate pressure to the cleaning
nozzle. It shall be repairable and factory pre -set at 2500PSI.
• — _ 7.4 To control water flow from the water pump, a single body water control valve allow-
ing for water flow directly to the hose reel or recirculating back to the water tank, shall
be furnished. It will have one internal moving part to accomplish this water control.
The body shall be constructed of aluminum and no steel or chrome plated parts shall
be used internally. All internal parts shall be stainless steel or synthetic to prevent
water corrosion.
7.5 The pump suction water line shall be standard weight with malleable fittings
and have a strainer.
8. HIGH PRESSURE HAND GUN SYSTEM
8.1 Hand gun system provided as standard with a quick - disconnect fitting at the control
panel. A high - pressure hand gun with a "deadman" trigger, complete with 25 feet of
1/2 " hose and a quick disconnect fitting. One replaceable orifice installed in the gun.
8.2 A separate pressure relief valve to regulate pressure to the handgun shall be set at
1000 PSI for operator safety. It shall be adjustable and repairable.
9. BODY
9.1 A tool box on each side of the unit forward of the real wheels shall be constructed
of a minimum 14 gauge stainless steel, including the doors, and hinges
9.2 Tool tray extending the width of the unit behind the rear wheels shall be constructed
of a minimum 14 gauge stainless steel, including the doors, and hinges
9.3 A storage compartment constructed of a minimum 14 gauge stainless steel, including
the door, and hinges shall be located at the rear center of the unit
with a lockable door. This compartment will provide storage for long handled tools.
9.4 Skirting shall be furnished on both sides of the unit constructed of 10 gauge
• galvanized steel, extending the full height of the tool boxes with cut -outs for the rear
wheels
9.5 All tool boxes shall have stainless steel hinges
9.6 A solid stainless steel drip tray directly below the sewer hose reel with holes drilled to
allow for drainage of water.
9.7 The unit shall be designed to carry all necessary tools and accessories in concealed,
lockable storage boxes. No storage areas shall be furnished that are open or exposed
that may be used for storing accessories that may have sanitary sewer water, rags,
roots, or debris that could be subject to contact by non - operating persons. All tool
box doors and compartment doors shall have keyed alike paddle type door latches.
9.8 A rear bumper shall be furnished
9.9 A rear metal canopy door covering the hose reel and control panel shall provide
overhead protection for the operator. It shall be mounted on air filled struts for easy
opening and closing. It shall be equipped with a padlock hasp, and stainless steel hinges
_ 9.10 All necessary stop, running, and direction lights, I.C.C. approved will be furnished
9.11 The unit shall be stripped with 2" reflective tape 3M or equal
10. COLD WEATHER OPERATION
_ 10.1 The unit shall be designed to provide maximum protection to the operating components
during cold weather operation. The water pump must be totally enclosed in the pump
compartment above the chassis rails rear of the water tank.
10.2 To prevent water freezing while driving the truck, at speeds up to 60 mph, the water
pump must be able to recirculate water from the water tank through the sewer hose and
back into the water tank. This recirculation must be accomplished by rotating the high
pressure water pump. A shut off valve and swivel fitting must be mounted near the
operator's station for recirculating water through sewer hose.
11. PAINTING
11.1 All metal shall be cleaned and primed before painting. Sewer cleaning unit painted to
match truck chassis. The interior of the pump compartment and tool boxes must be
• painted to match truck chassis.
12. MOUNTING
12.1 Unit is to be designed for mounting on an 84 -inch C.A., 33,000 pound G.V.W. truck
chassis to achieve the shortest turning radius possible.
12.2 Unit is to be mounted on base frame of 6 -inch channel with 6 -inch channel cross
members. Frame rails for the sewer cleaner to be a minimum 5 -inch channel and these
are to be "U" bolted to the chassis rails on wood sills. Cross members are to be
welded to the sewer cleaner frame rails.
_ 12.3 The truck must have an integral factory frame extension with front PTO take off
capability for mounting of the hydraulic pressure compensating pump. A front bumper
must be mounted on the frame extension for protection of the front components.
12.4 Mounting of the front PTO components must not extend above the hood of the truck,
extend outside the truck chassis rails, restrict the truck headlights' forward illumination,
or interfere with the driver's visibility forward.
12.5 Mounting of the front components must not interfere with towing the truck from the
front, checking the engine oil, coolant or forward tilt of the truck hood. Disassembly
of components must not be necessary to accomplish these tasks.
12.6 The truck must be equipped with a vertical exhaust to direct exhaust fumes away from
the operator's station.
13. STANDARD ACCESSORIES
13.1 Finned nozzle extension, with tins 1' /a -inch welded to one -inch steel pipe, externally
threaded for nozzle, internally threaded coupling for sewer hose.
. 13.2 Choice of two nozzles with 15, 35, or 45- degree orifices.
13.3 Lightweight, flexible sewer hose guide, with metal band, eyelet and rope.
13.4 One pint touch -up paint.
13.5 One set operator's manuals and instructions for the sewer cleaner.
14. ADDITIONAL ACCESSORIES
14.1 One hand -held spotlight with a 50 -foot retractable cord and plug will be provided.
Matching receptacles for power source will be located at the operator station and at the
front of the machine.
14.2 Two 35- degree, stainless steel nozzles with six rear orifices, and with forward orifice.
14.3 One 25 -foot fill hose, 2'/2 -inch polyester- coated hose with 2' /2-inch National Standard
Fire Thread "female" swivel fitting on one end and 2' /2-inch female quick connect
fitting on the other end.
14.4 One 80,000 BTU dual speed heater with booster water pump from the engine cooling
system to sufficiently heat entire pump compartment. The control shall be mounted
inside of cab with control indicator.
14.5 Two pump compartment lights.
14.6 One rear - mounted floodlight.
14.7 One control panel light, overhead type.
14.8 Two amber strobe beacons, Whelen model 1200 with limb guards, will be mounted on
the machine; one at the top front and one at the top rear. They will be separately fused
with the control switch mounted in the truck cab.
14.9 Two direction arrows, 55" x 13 ", mounted on the front and rear, working on
• individual switches and fused, and separately mounted in the truck cab.
14.10 One 12 -foot rubber leader hose with fittings.
14.11 Clearance lights and reflectors shall be furnished in accordance with D.O.T.
requirements.
14.12 Clean and rust -proof total unit to include chassis and cab (Ziebart or equal).
14.13 The unit shall be painted to match the chassis.
14.14 Wiring shall be in conduit with junction boxes.
14.15 90- degree quick opening easement roller assembly.
• 14.16 Unstopper nozzle.
_ _ 14.17 Standard hydraulic root cutter with 8 -inch and 10 -inch skids.
14.18 Heavy duty root saw, 8 -inch (6 each).
14.19 Heavy duty root saw, 10 -inch (2 each).
14.20 Proofer for one -inch hose, 7' /z -inch O.D.
14.21 Wheel chocks rubber (4 each).
14.22 Hour meter for water pump on control panel.
14.23 One 12 -volt, forced air blower capable of 900 CFM with 15 feet of 8 -inch air duct self
contained within the unit shall be supplied with the exhaust hose accessible from the
rear of the truck. The intake of the blower shall receive the air supply from the pump
compartment of the sewer cleaner. The switch for the blower shall be mounted on the
machine control panel.
14.24 Grease fittings should be labeled as to necessary hours between greasing.
14.25 A set of hooks shall be installed under the hose reel inserted into the easement roller
pipe on the rear framework of the fetter that are 12- inches apart for securing a chain
ladder, for the purpose of lowering the operator into manhole.
14.26 One chain ladder, 30 -feet long, Peerless Model 11AA or equal that meets all safety
regulations.
15. TRUCK - Specifications for a 1995 or current production model truck complete and
mounted with high - velocity sewer cleaner. All items mentioned to be considered as
minimum.
15.1 Ford L8000 or equal.
. 15.2 Conventional with tilt hood and stationary grill.
15.3 Color - Choice of City, doors must be painted white.
15.4 Miscellaneous
15.4.1 Locking T- Handle, manual throttle.
15.4.2 Integral factory - installed front -frame extension with bumper.
15.4.3 Front power takeoff factory modification.
15.5 Gross Vehicle Weight - 33,000 pounds minimum.
15.6 Cab to Axle - 84 -inch minimum.
15.7 Wheel Base - 152 -inch minimum.
15.8 Front Axle - 12,000 pounds minimum; oil- lubricated wheel bearings.
15.9 Front Springs - 12,000 pounds minimum.
15.10 Rear Axle - 21,000 pounds minimum.
15.11 Rear Springs - 21,000 pounds with 4,500 pounds auxiliary minimum.
15.12 Frame - 15.9 section modules 110,000 PSI minimum.
15.13 Engine - 210 HP Diesel.
15.14 Engine Equipment
15.14.1 Engine oil cooler.
15.14.2 Spin on fuel filter.
15.14.3 Standard glass water separator.
15.14.4 Full flow oil filter.
15.14.5 Dry type air filter with restriction gauge.
15.14.6 Fan clutch.
15.14.7 Electric key engine shutdown.
15.15 Backup Alarm - Install backup alarm.
15.16 Transmission Safety - Wire light to jotter control panel indicating when transmission
is in park.
15.17 Hood - Tilt -type with butterfly openings.
15.18 Batteries - Dual 625 CCA.
15.19 Radiator - Heavy -duty, over - standard, extra cooling specifically cored to accommodate
front crankshaft power takeoff and permanent antifreeze to not less than -40 degrees F.
15.20 Exhaust - Single RH horizontal muffler and vertical pipe with heat guard.
15.21 Alternator - 80 amp minimum.
15.22 Transmission - Allison Automatic World Transmission MD3060P
15.23 Steering - Power complete with cooler.
15.24 Brakes - Heavy -duty split full air brakes, 12 cfm air compressor, include air park
brakes furnished with an air dryer equal to Bendix Model AD -9 system guard.
15.25 Gauges - Full package with tachometer and hour meter.
15.26 Fuel Tank - 50- gallon step tank LH.
15.27 Horns - Dual air horn.
15.28 Windshield Wipers - Electric washer and intermittent wipers.
15.29 Wheels - Front cast spoke 22.5 x 8.25 1 pc; Rear cast spoke 22.5 x 8.25 1 pc.
15.30 Mirrors - Dual West Coast 6" x 16" stainless steel with extra large convex auxiliary
left and right side.
15.31 Tires - Front tubeless radial 11R22.5 -14, Goodyear Unisteel G159A; Rear tubeless
radial 11R22.5 -16, Goodyear Unisteel G124.
— 15.32 Windows - All glass to be tinted safety glass.
15.33 Bostrom Viking or approved equal T -bar suspended suspension, low -back heavy -duty
vinyl seats, driver's side only.
15.34 Radio - Part of truck, AM /FM, push button.
15.35 Heater and Defroster - High output.
15.36 Rust Proofing - Ziebart or equal.
•
City of f Brooklyn Center
Proposal
Truck - Mounted, High- Velocity Sewer Cleaner
TO: City of Brooklyn Center
6301 Shingle Creek Parkway
Brooklyn Center, MN 55430 -2199
We propose to furnish and deliver one (1) Truck- Mounted, High- Velocity Sewer Cleaner
according to the specifications at the following price:
1. Bid Price $
2. Less Trade: 1983 Truck - Mounted Myers Sewer Jet
3. TOTAL BID PRICE $
(Including 6.5% Sales Tax)
4. Delivery Date
(Calendar Days)
5. Warranty
6. Exceptions
Signed:
Firm Name:
Address:
Date:
Bid Opening: April 4, 1995, 11 :30 Aim
Member introduced the following resolution and
• moved its adoption:
RESOLUTION NO.
RESOLUTION APPROVING SPECIFICATIONS AND AUTHORIZING
ADVERTISEMENT FOR BIDS FOR THE PURCHASE OF ONE (1) TRUCK -
MOUNTED HIGH - VELOCITY SEWER CLEANER
BE IT RESOLVED BY THE CITY COUNCIL OF THE City of Brooklyn Center
that the specifications for the purchase of one (1) truck - mounted, high- velocity sewer cleaner are
hereby approved.
BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and
directed to advertise for and receive bids for the purchase of one (1) truck - mounted, high-
velocity sewer cleaner in accordance with said specifications.
Date Mayor
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in
favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
Council Meeting Date 3/13/9
3 City of Brooklyn Center Agenda Item Number 6
Request For Council Consideration
• Item Description:
RESOLUTION AWARDING CONTRACTS FOR CITY INSURANCE POLICIES AND CONTRACTS
FOR THE INSURANCE AGENT AND INSURANCE CONSULTING SERVICES FOR 1995
Department Approval:
Charlie Hanse an
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Passage of the attached resolution awarding city insurance contracts.
Summary Explanation: (supporting documentation attached YES )
Attached is a resolution which will authorize renewal of the following insurance contracts:
• POLICY: INSURANCE COMPANY:
Comprehensive Property and Casualty Insurance L.M.C.I.T.
Worker's Compensation Insurance L.M.C.I.T.
Boiler and Machinery Insurance Hartford Steam Boiler Co.
Accident Plan for Volunteers The Brehm Group
Open Meeting Law Defense L.M.C.I.T.
Liquor Liability Insurance The St. Paul Fire & Marine
The resolution also will renew annual contracts with the City's insurance agent and risk management
consultant. The City has an agreement with BHK &R Insurance Agency for agent services on a flat "fee
for services" basis rather then paying BHK &R a commission based on premiums, which is the more
common practice in the insurance industry. Such commissions vary from 2 % up to 10 % of premiums.
If the city didn't have the flat fee agreement, the commissions to the agent would exceed $20,000 a
year. American Risk Management, Inc's services would still have to be paid for separately. BHK &R
Insurance Agency has agreed to extend its contract to January 1, 1996 with an increase in the fee from
$8,600 to $9,000. It has been at least four years since the last increase in BHK &R's fee. American
Risk. has also agreed to extend its contract to February 28, 1996 with an increase in the fee from
$5,340 to $5,616. It has been two years since the last increase in American Risk's fee.
Premiums rates for liability insurance have increased from 1994. We understand this is due to a larger
number of claims against our insurance in 1994 and 1993 than in earlier years. Expenditures to which
• - the League of Minnesota Cities Insurance Trust (L.M.C.I.T.) applies the rates are down, resulting in
an slight overall decrease in premiums. The L.M.C.I.T. reduced its rates for property insurance about
9 %. The staff reviewed the values we had buildings insured for and increased the values. This offset
the rate reduction for about a 2% reduction in premiums. Auto insurance increase was due to higher
rates. Other categories within Property & Casualty rose or fell due to changes in the values being insured.
Request For Council Consideration Page 2
• Worker's compensation premiums are increasing sharply for 1995. This is due entirely to a mistake
the L.M.C.I.T. made on the 1994 policy which reduced our rates for that year below what they should
have been. The result was a windfall for the city in 1994, but a budgetary shock in 1995 as rates go
back to where they should have been all along. Correct rates are being incorporated into the 1995
budget. The overrun will be made up either from the normal turnover of staff or the contingency
account. When a senior employee leaves and is replaced by an employee at the entry level, there is a
savings from the lower entry level pay rate.
Boiler insurance is up due to increased building values. Liquor liability insurance is up due to higher
estimated sales.
With the exception of worker's compensation insurance, all other insurance premiums are within or
close to the amounts budgeted for them.
It should be noted that the City has received dividends back from the LMCIT in each of the last eight
years. We expect to receive one again in 1995, but the LMCIT has told us to expect it to be smaller
because of a change in the way they calculate their premiums.
The attached spreadsheet provides more detail on the City's insurance premiums.
•
•
• CITY OF BROOKLYN CENTER
INSURANCE CONTRACTS FOR 1995
Percent
1995 1994 Increase Increase
COVERAGE Premium Premium (Decrease) - Decrease
Comprehensive Municipal Property & Casualty
Property $27,562 $28,117 ($555) -1.97%
Inland Marine 3,265 3,350 (85) -2.54%
Miscellaneous equipment on vehicles 1,561 1,111 450 40.50%
General Liability 158,682 162,974 (4,292) -2.63%
Automobile Liability & Collision 26,315 24,591 1,724 7.01%
Bonds 3,313 5,521 (2,208) - 39.99%
Money & Security 946 875 71 8.11%
- - - - -- ------- - - - - -- ----- - - - - -- ----- - - - - --
Total Property & Casualty 221,644 226,539 (4,895) -2.16%
Worker's Compensation 209,431 179,482 29,949 16.69%
• Boiler & Machine 5 306 0
Machinery 4,823 483 10.01 /o
Accident Plan for Volunteers 2,175 2,175 0 0.00%
Open Meeting Law Defense 2,380 2,445 (65) -2.66%
Liquor Liability 11,290 10,806 484 4.48%
------- - - - - -- ------- - - - - -- ----- - - - - -- ----- - - - - --
TOTAL $452,226 $426,270 $25,956 6.09%
•
Member introduced the following resolution and
• moved its adoption:
RESOLUTION NO.
RESOLUTION AWARDING CONTRACTS FOR CITY INSURANCE
POLICIES AND CONTRACTS FOR THE INSURANCE AGENT AND
INSURANCE CONSULTING SERVICES FOR 1995
WHEREAS, the Director of Finance and the City's Insurance Agent have
negotiated annual renewal premiums for the City's comprehensive insurance coverage for the
period from January 1, 1995 to January 1, 1996 and they are as follows:
1. Comprehensive Municipal Property and Casualty Insurance from the League of
Minnesota Cities Insurance Trust (L.M.C.I.T.):
Property $ 27,562
Inland Marine 3,265
Misc Equipment on Vehicles 1,561
General Liability 158,682
Automobile Liability 26,315
Crime 946
• Bonds 3,313
___
Total Annual Premium $221,644
2. Workers' Compensation Insurance from the L.M.C.I.T.:
Total Annual Premium $209,431
3. Boiler and Machinery Insurance from the Hartford Steam Boiler Inspection &
Insurance Company:
Total Annual Premium $ 5,306
4. Accident Plan for Volunteers from the Brehm Group:
Total Annual Premium $ 2,175
5. Open Meeting Law Defense from the L.M.C.I.T.:
Total Annual Premium $ 2,380
6. Liquor Liability Insurance from St. Paul Fire & Marine:
Total Annual Premium $ 11,290 ; and
RESOLUTION NO.
•
WHEREAS, Brandow Howard Kohler & Rosenbloom, Inc. (BHK &R) has been
the City's insurance agent since January 1, 1990 on a fee- for - services basis, has provided good
agent services to the City of Brooklyn Center, and wishes to extend the agreement for services
or another year; and
WHEREAS, American Risk Services, Inc. has been retained as the City's
insurance consultant since June of 1988 on a contract for services, has provided good consulting
services to the City of Brooklyn Center, and wishes to extend the contract for consulting services
for another year.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center to:
1. Accept the negotiated insurance renewals and award the contracts as stated.
2. Designate the Brandow, Howard Kohler & Rosenbloom, Inc. (BHK &R) Agency
as the agent of record for said insurance.
3. Renew the fee - for - services contract as City insurance agent with BHK &R for the
period of January 1, 1995 through December 31, 1995 at an annual fee of
• $9,000.
4. Renew the contract for consulting services with American Risk Services, Inc. for
the period of March 1, 1995 through February 28, 1996 at an annual rate of
$5,616.
Date Mayor
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
favor thereof: and upon vote being taken thereon, the following voted in
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
•
Council Meeting Date 3/13/94
City of Brooklyn Center Agenda Item Numbe
Request For Council Consideration
Item Description:
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR CUSTODIAL SERVICES
FOR THE CENTRAL GARAGE AND POLICE DEPARTMENT
Department Approval:
Jim Glaioe. , Ali ervices Coordi o
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Approve a resolution that accepts the low bid and awards a contract to C.B.M. Industries for custodial
services at the central garage and police departments.
Summary Explanation: (supporting documentation attached )
As a result of substantial service problems, the city has exercised it right to terminate its contract with
our current provider of custodial services for the central garage and police departments.
In response, the Maintenance Supervisor has substantially increased the requirements for prospective
contractors. They now include a detailed qualifications questionnaire, and verification of current service
performance. As a result of the increased requirements, the lowest bid price received exceeded the
current annual contract amount by approximately $6,850.
To accommodate this increase, adjustments will be made in the personnel services area to offset the
increased expenditures. Two current custodial vacancies will be filled at entry level rates. The finance
department has calculated that this adjustment will result in a net savings for the year in excess of
$12,000.00.
Staff recommends Council accept the low bid and award a contract to C.B.M. Industries for custodial
services at the central garage and police departments.
•
Member introduced the following resolution
and moved its adoption:
RESOLUTION NO.
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR CUSTODIAL
SERVICES FOR THE CENTRAL GARAGE AND POLICE DEPARTMENT
WHEREAS, pursuant to solicitation of bids for custodial services for the central
garage and police department, bids were received, opened and tabulated by the Maintenance
Supervisor, on the 21st of February, 1995. Said bids were as follows:
Bidder Amount
CBM Industries $ 29,771.88
Marsden Inc. $ 33,456.00
WHEREAS, it appears that CBM Industries is the lowest responsible bidder; and
WHEREAS, as a result of substantial service problems, the city has terminated
its contract with its current custodial contractor, and
WHEREAS, increased performance criteria has resulted in the lowest bid price
received to be in excess of the current annual contract amount by approximately $6,850, and
WHEREAS, adjustments will be made in the personnel services area to offset the
increased expenditures.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center, Minnesota that:
1. The Mayor and City Manager are hereby authorized and directed to enter into
a contract in the amount of $29,771.88, with CBM Industries in the name of the
City of Brooklyn Center for custodial services for the central garage and police
department for the remainder of 1995.
2. All costs for this contract shall be accounted for in the General Fund.
Date
Mayor
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in
favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
Council Meeting Date / 3/13/95
City of Brooklyn Center Agenda Item Number ((J
Request For Council Consideration
Item Description:
Resolution Supporting Passage of the "Minnesota Emerging Communications Services Act of 1995"
Department Approval:
ii -.0 - OA,
p pp
Gerald G. Splinter ity Manager
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Pass a Resolution Supporting Passage of the "Minnesota Emerging Communications Services Act of
1995"
Summary Explanation: (supporting documentation attached Yes )
The League of Minnesota Cities is urging cities to immediately contact state senators and representatives
to support S.F. 620, a copy of which is attached. The League has requested the City Council to pass
a resolution of your support.
Member introduced the following resolution and
moved its adoption:
RESOLUTION NO.
RESOLUTION SUPPORTING PASSAGE OF THE "MINNESOTA EMERGING
COMMUNICATIONS SERVICES ACT OF 199"
WHEREAS, the City of Brooklyn Center is responsible for monitoring the
operation and activities of cable communications in the City; and
WHEREAS, the City provides coordination of administration and enforcement of
the cable franchise; promotes the development of locally produced cable television programming;
and conducts such other activities to ensure equitable and reasonable rates and service levels for
the citizens of the City; and
WHEREAS, it is the intent of the cable franchise to ensure the development and
continued operation of a cable communications system so that the City may achieve better
utilization and improvement of public services and contribute significantly to the communication
needs of its residents; and
WHEREAS, in pursuit of these goals the City has granted to private interests the
• use of Public Property and Rights -of -Way.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center that the City endorses the "Minnesota Emerging Communications Services Act
of 199" and encourages its adoption by the Minnesota State Legislature for the following
reasons:
FINDINGS
1. Public Property and Public Rights -of -Way are valuable public assets and Local
Authorities are entitled to ensure that the public is benefitted, compensated,
protected, and able to access and share in the use of any Emerging
Communications Services that makes use of those Public Rights -of -Way by a
private for- profit provider.
2. There is a wide range of Persons seeking to use Public Property and the Public
Rights -of -Way to deliver video, voice, and data services and all such Persons
should be treated similarly by State and Local Authorities.
3. Existing state statutes do not adequately address these Emerging Communications
Services.
4. Local Authorities are well equipped to analyze and implement the needs and
interests of the local citizen /consumer, and protect taxpayers' investment in Public
Property and Public Rights -of -Way.
RESOLUTION NO.
CONCLUSION
The City concludes that Local Authorities must have the authority to require Emerging
Communications Services utilizing Public Property and Public Rights -of -Way to:
1. Obtain permits and comply with minimum state standards and existing local
standards for use of Public Property and Public Rights -of -Way.
2. Prohibit redlining and uphold nondiscrimination standards.
3. Oversee the design of local communications infrastructure to ensure the meeting
of community needs which includes ensuring that a portion of the public capacity
being delivered on a city, county, and school district specific basis as determined
by Local Authorities.
4. Allow Local Authorities to receive compensation for use of Public Property and
t
P P Y
Public Rights -of -Way.
The City further concludes that existing local authority must be implemented with local
permitting authority which:
1. Enforces compliance with financial, technical, legal, and connectivity standards.
2. Authorizes local collection of fees to compensate Local Authorities for both the
use of and decrease in the value of Public Property and Public Rights -of -Way as
a result of the construction of an occupancy by Emerging Communications
Services to Local Authorities and School Districts.
Date Mayor
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in
favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
Leme of Minnesota Cities MINNESOTA ASSOCIATION OF' .• '
CABLE'TELEVISIdN. AbmiNISTRATORS
February 22, 1995
Dear Colleague:
Cities in Minnesota are facing a crisis._ Like municipalities across the cn.untry, they are.
threatened with loss of their authority to manage the public rights -of -way on behalf of their
citizens as giant communications companies prepare for the 1990's version of the Land Rush.
In an effort to retain that authority, the League of Minnesota Cities (LMC) and the Minnesota
Association of Community Telecommunications Administrators (MACTA) are promoting
legislation that would:
1. require any new telecommunications service to be subject to permitting requirements
for the use of public property and rights -of -way to deliver new communications services for
0 profi t;
2. require any new telecommunications service to compensate municipalities for the right
to use public rights -of -way to deliver new services for profit;
3. require any new telecommunications service to reserve capacity on its network for
public and governmental use; and
4. prohibit redlining of service territories.
We believe that passage of this legislation is critically important for cities, and we urge you to
immediately contact your state senators and representatives to support S.F. 620. Companion
legislation soon will be introduced in the House. We have enclosed an overview of the bill. We
have also included a draft resolution of support for approval by your city council as a follow -up
to your contacts. The telephone industry in particular is lobbying hard against this legislation,
and timing is critical, so please call your state legislators as soon as possible.
MACTA has led efforts on this important issue. While well worth the time and effort, this
project has been expensive. Therefore MACTA is asking for financial contributions from cities
and cable commissions to help fund both the research and the campaign for this legislation. The
total cost of the project is expected to be close to 590,000. This includes everything from the
initial legal research of both state and federal rules and regulations pertaining to
eleco mmuni cations to the re- drafting that is necessary to respond to suggestions from interested
• parties, including public works directors, as well as industry groups. The suggested contribution
rate is 5 cents per capita. Cities that collect cable franchise fees may want to use these funds for
your contribution. Please make your checks payable to the League of Minnesota Cities which
will serve as the depository for funds.
We appreciate your assistance and support. Feel free to call Coralie Wilson from MACTA (482 -
1261) if you have any questions about the project. Regular updates will appear in LMC and
MACTA publications.
Sincerely, _
low
Jim Miller, Executive Director Denny Kemp, President
LMC MACTA
SUN MARY OF THE
MDWESOTA EMERGING C01 '`IUNICATIONS ACT OF 1995
1. WHY WE NEED NEW CONJIMUNTICATIONS LEGISLATION
• Minnesota communications policy has evolved over this century in direct
response to rapidly changing advances in the communications industry.
Current Minnesota statutes which govern communications services have
traditionally been associated with providers, as well as services. Statute
section 237 is associated with telephone companies and "plain old telephone
service" ( "POTS ") and section 238 is associated with cable companies and
"plain old cable service" ( "POCS "). As new services and technologies have
rapidly developed, traditional providers of either telephone or cable service
now have the ability to offer the services of the other. Moreover, telephone
and cable providers are now offering services which are not POTS or POCS.
• New legislation is needed because of the new services which we refer to as
"emerging communications services" provided by cable operators, telephone
companies and other companies. When telephone service and cable service
were new to Minnesota, appropriate legislation was enacted to regulate each of
those services. Now that we have emerging communications services, we
need a new statute section to encourage the development of emerging
communications services throughout the state, to assure the continued
regulation of current services and to protect the investment already made by
the public in current communications services.
• New legislation will address all providers of emerging communications
services who utilize public property and public rights -of -way to construct,
operate, maintain, offer or deliver such services.
H. 'WHAT THE LEGISLATION SAYS
A. OVERVIEW
• Creates a new statute Minn. Stat. § 237A, which will regulate
emerging communications services.
• Applies only to services which are not regulated as "POTS" or "POCS"
under Minnesota Statutes sections 237 and 238 (both amended to
clearly delete all but "POTS" and "POCS "). The services governed by
the new statute section are called "emerging communications services."
• 375539 - l
• Requires Minnesota Public Utilities Commission ( "PUC ") to
promulgate uniform statewide standards and regulations to accomplish
the intent and policy of the Act.
• Allows municipalities, which are referred to as "local authorities," to
require and issue permits from providers of emerging communications
services requiring them to comply with statewide minimum standards
and local requirements.
• Instructs local authorities to enforce PUC established construction and
safety standards, and customer service and technical standards.
• Grants a local authority the right to require a provider of emerging
communications services to serve the entire municipality and prohibit
"redlining" and /or "cherry picking."
• Permits local authorities to obtain compensation for the use of public
property or public rights -of -way ng_d to recover regulatory/permitting
costs.
• Allows local authorities to require the reservation of space/use on
emerging communications services for public use.
• Gives local authority the right to reserve "public space" on emerging
community services.
B. AUTHORITY FOR USE OF RIGHT -OF -WAY TO PROVIDE
ERIERGING CONIN UNIICATIONS SERVICES
1. Permitting authority.
• Allows local authorities to obtain a permit from all persons
using public property or public rights -of -way for the purpose of
constructing, operating, maintaining, offering or delivering any
emerging communications services.
• Allows a local authority to act pursuant to its own authority or
with other political subdivisions.
• Grants a local authority the right to collect reasonable permit
fees to recoup the costs of regulation including expenses
associated with monitoring of permit compliance, costs
associated with enforcement of PUC regulations and any
• 375539 -2-
diminution of value of public property or public rights -of -way
which result from permitting.
2. Compensation for use of public property and public rights -of -way.
• Permits a local authority to collect compensation of up to 5
percent of the gross revenues derived directly or indirectly from
the delivery of emerging communications services to subscribers
in the local authority's area.
3. Public Space.
• Allows a local authority to require the reservation of up to 10
percent of the emerging communications services as public space
for public use.
• States that the reserved public space must be equivalent to the
highest technical quality of the remaining capacity of the
affected communications network.
• Creates a group of "eligible entities" including: government,
educational institutions, libraries, access non - profits.
4. PUC responsibilities.
• Requires that the PUC promulgate uniform state -wide standards
to:
standardize the permitting procedure used by local
authorities and ensure uniformity throughout the State of
Minnesota;
attain universality and interconnection between providers
of emerging communications services;
provide uniform minimum construction and safety
standards;
provide uniform minimum technical standards and
customer service standards;
i 375539 - 3 -
require providers of emerging communications services
to have the capability to deliver services to identified
discrete communities within local authorities, school
districts and county boundaries;
prohibit "redlining" or "cherry picking" and failure to
provide service to certain subscribers; and
require providers to file written documentation (e.g.
location maps) with the PUC regarding the location of
wires, conduits or other equipment necessary for
constructing, operating, maintaining, offering or
delivering emerging communications services.
• Allows the PUC to collect .5% of the gross revenues derived
directly or indirectly from the delivery of emerging
communications services to subscribers in a local authority's
area to offset the cost of providing regulation.
375539 -4 -
02/09/95 (REVISOR ] RR /DE 95 -1426
i
1 A bill for an act
2 relating to telecommunications; enacting emerging
3 communications services act; encouraging development
4 and proliferation of emerging communications services
5 in Minnesota; authorizing local authorities to control
6 the use of public property and public rights -of -way by
7 communications providers; requiring rules; authorizing
8 permits, fees, and charges against gross revenues;
10 Minnesota aStatutes, proposing
chapter ding for new law as
37A
11 BE IT ENACTED BY THE LEGISLATURE OF
THE STAT.. OF MINNESOTA:
12 Section 1. [237A.01] [DEFINITIONS.]
13 Subdivision 1. [SCOPE.] The terms used in this chapter
14 have the meaninas given them in this section
15 Subd. 2. [COMMISSION.] "Commission" means the Minnesota
16 public utilities commission.
17 Subd. 3. (EMERGING COMMUNICATIONS SERVICE.] "Emerging
18 communications service" means any communications service other
19 than POTS or POCS delivered to a subscriber throuqh the use of
20 public Drooerty or public rights -of -way.
21 Subd. 4. [LOCAL AUTHORITY.] "Local authority" means a
22 Minnesota Dolitical subdivision, whether acting under its own
23 authority or in conjunction with other political subdivisions
24 Subd. 5. [PERMIT.] "Permit" means the authority granted by
25 a local authority to the provider of an'emeraing communications
25 service allowinq the occupancy of public Dronerty or public
27 rights -of -way for the deliver of the service.
- v e.
28 Subd. 6. (PERSON.] "Person" means any individual,
1 -
02/09/95 (REVISOR J RR /DE 95 -1426
1 cooperative, association, proprietorship, company, limited
2 liabilitv companv, firm, corporation, partnership, limited
3 liabilitv partnership, or other for - profit organization
4 qualified to conduc* business in Minnesota
5 Subd. 7. (PLAIN OLD CABLE SERVICE, "POCS ".] "Plain old
6 cable service" or "POCS" means video transmission delivered
7 under authority granted by federal law, chapter 238, and local
8 cable communications franchises.
9 Subd. 8. (PLAIN OLD TELEPHONE SERVICE, "POTS ".] "Plain old
10 telephone service" or "POTS" means bidirect -ional voice
11 transmission delivered under authority ranted by federal law
12 and chapter 237.
13 Subd. 9. (SUBSCRIBER.] "Subscriber" means a consumer or
14 user of a communications service delivered through the use of "Z,
15 public property or public rights-of-way
16 Sec. 2. [237A.02] [LEGISLATIVE FINDINGS; POLICY.]
17 Subdivision 1. (FINDINGS.] The legislature finds and
18 declares the following:
• 19 (a) Public property and public rights -of -way are valuable
20 Dublin assets and local authorities are entitled to ensure that
21 the public is benefited by their use for private purposes.
22 (b) A11 similarly situated Dersons Droviding emer in
23 communications services that use public promerty and public
24 rights -of -wav to provide those services should be treated
25 similarly by the state government and local authorities
26 In chapter 237, the legislature has established a plan
27 for the occupancv and use of public Vro2erty and public
29 rights-of-way with regard to POCS and also established uniform
29 policies that will bring about development and interconnection
30 of POTS subject to reasonable state oversight
31 (d) In chapter 238, the legislature has established a plan
32 for the occupancy and use of public property and public
33 rights -of -wav and declared that it is in the public interest to
34 protect and to preserve the interests of communities with re and
35 to POCS and also has established uniform pot'
icies — a,. wi11
36 bring about development and the availability of POCS subj ect to
2
U2/09/95 (REVISOR ] RR /DE 95 -1426
1 reasonable state and municipal oversight
2 (e) The legislature recognizes that the services offered by
• 3 the communications industry and the number of persons providing
4 those services are rapidly growing and changing A need exists
5 to develop a comprehensive state communications policy.
6 (f) It has long been the intent of the legislature to
7 ensure that emerging communications services are fully
8 accessible to every state resident, person, and public
9 institution.
10 Jq) The cable television industry, telephone industry,
11 computer industry, and related industries are now able to
12 provide new services in addition to traditional POCS and POTS
13 Thus, within the communications industry, there is a wide range
14 of persons seekinq to deliver video, voice, and data services
15 bidirectionally through the use of public property and public
16 rights -of -way.
17 (h) Emerging communications services have created an
18 unaddressed competitive environment in Minnesota public property
19 and public rights -of -way. Existing state statutes do not
20 adequately address these emerging communications services
21 (i) Local authorities are well e(TuipDed to analyze and
22 implement the needs and interests of the local citizen and
23 consumer. Local governmental use of communication services will
24 support business expansion, create J obs, spur economic growth,
25 and improve the overall quality of life. Participation by local
26 authorities will protect and return taxDavers' investments in
27 public property and public rights -of-way.
28 U) State government and local authorities have snez
29 considerable sums of public money in implementing existing
30 communications law. These interests reQUire legislative
31 protection in regard to emerging communications services.
32 W Local author pies are responsible for developing and
33 maintaining public Droperty and public rights of wav Pubjic
34 DroDerty and public rights -of -wav are valuable assets for which
35 it is appropriate for local authorities to receive reasonable
36 compensation for their use by persons for profit.
3
02/09/95 (REVISOR j RR /DE 95 -1426
1 (1) In light of local authorities' compelling and
2 legitimate interests in ensuring broad and diverse access to
3 communications services in exchange for the occupancy and use of
4 public property and public rights -of -wav by private
5 communications providers, it is appropriate to require
6 communications providers to reserve capacity for public use
7 (m) The commission, as a state agency, is well equipped to
8 develop uniform, statewide policy in the convergence of
9 communications services. Local authorities are well equipped to
10 implement and enforce those statewide Policies.
11 Subd. 2. (POLICY GOALS.] Major Policy goals include
12 fosterinq development and further advances of the communications
13 industry, universality of service, and regulation of actual or
14 near monopolies. In pursuit of these qoals, use of public
15 property and public rights -of -way has been granted to private
16 interests for the purpose of furthering the development of the
I
17 communications business. With these
pals in mind, the
18 legislature also declares that:
19 (a) Local authorities must have the authority to recruire
20 emer in communications services usin public proper y and
21 public rights -of -wav to•
22 (1) obtain permits and comply with existing local standards
23 for using public rights -of -wav and public property, within
24 uniform state - mandated parameters, in constructing and operating
25 facilities to distribute services within municipal boundaries;
26 (2) prohibit redlining and uphold nondiscrimination
27 standards in providinc emerging communications services;
28 (3} support community access to emerging communications
29 services;
30 (4} design the local communications infrastructure to _meet
31 community communications and information needs within state and
32 federal uniforn standards of universality and interconnectivity
33 so that a portion of the public capacity can be delivered on a
34 city- and school district - specific basis as determined by the
35 local authorities; and
36 (5) allow local aut'�o -ities to receive compensation for the
4
ut /U9 /95 (REVISOR ] RR /DE 95 -1426
1 use of public rights -of -way and public property
2 (b) Current local franchisinq authority over POCS and
. 3 commission - permitting authority over POCS does not adequately
4 address emerqinq communications services and must be
5 supplemented with local permitting authority that:
6 (1) ensures enforcement of and compliance with state and
7
federal technical and connectivity standards;
8 (2) enforces financial, technical, and leqal qualifications
9 of emerging communications services providers;
10 (3) authorizes local collection of fees adequate to
11 reimburse local authorities for the use and diminution of value
12 and useful life of public rights -of -way and public property in
13 addition to reimbursement for expenses associated with
14 permittinq;
15 (4 p ro tects local interest in the m
� anagement of public
16 rights -of -way and public property- and
17 (_5) assures discrete delive of certain communications
18 services to relevant constituencies within local authorities,
19 local school districts, and county boundaries
20 Sec. 3. (237A.03] (AUTHORITY TO USE PUBLIC PROPERTY.]
21 Subdivision 1. (SCOPE.] This chapter applies to every
22 person using public property or public rights -of -way for the
23 purpose of constructing, ooeratinq, maintaininq, offering, or
24 deliverinq any emerging communications services
25 Subd. 2. [PERMIT REQUIRED.] A person cannot offer emerging
26 communications services unless a permit is obtained from the
27 local authority. A local authority acting under its own
28 authority or in conjunction with other political subdivisions
29 shall require a permit of any person subject to sections 237A.0
30 to 237A.06.
31 Subd. 3. (RULES.] (a) The commission shall adopt uniform
32 statewide standards and rules to ensure that the intent and
33 policy of this chapter will be accomplished
i
34 (b) By January 1, 1996, the commission shall oresc 'be and
35 periodically thereafter revise rules to carry out its
36 obligations under paragraph (a)
5
02/09/95 (REVISOR I RR /DE 95 -1426
1 (c) In prescribing rules, the commission shall seek to
2 reduce the administrative burdens on subscribers, local
3 authorities, and any person required to have a Dermit, and
4 standardize the permitting procedure to ensure uniformity
5 throughout the state so that the process will not be unduly
6 burdensome or undulv hinder the proliferation of emerging
7 communications services in Minnesota.
8 (d) At a minimum, rules developed by the commission must
9 include the following, which must be enforced by the local
10 authorities:
11 (1) statewide minimum standards of universality and
12 interconnectivity that, wherever possible, must provide for the
13 delivery of emerging communications services beyond the
14 boundaries of local authorities to ensure public convenience is
15 met;
Z (2) a description of the permit procedures and
17 requirements;
18 (3) a process for determining local needs and evaluating
19 performance;
20 (4) interconnection requirements to attain interconnection
21 between persons providing emerging communications services,
22 where-oossible, within the jurisdictions of local authorities-
23 (5) provisions to ensure that all providers of similar
24 emercing communications services are subject to the same
25 requirements pursuant to this chapter;
26 (6) requirements that all existing commitments to
27 municipal, educational, and other public or community services
28 are maintained;
29 (7) requirements that providers of emerging communications
30 services shall provide services to identified discrete
31 communities within local authority, school district, and countv
32 boundaries;
33 (8) recuirements that ensure open access to all
34 communications architecture through the development of a
35 "seamless web" of emerging communications services delivery
36 systems;
6
02/09/95 [REVISOR ] RR /DE 95 -1426
1 (9) uniform construction and safety standards ensuring that
2 local authorities retain control over the use of and equipment
3 and facilities located on or in public property and public
4 rights -of -way;
5 (10) uniform standards that will reduce duplication of
6 equipment and facilities located on public property or in public
7 rights -of -way that are necessary for constructing, operatinq,
8 maintaining, offering, or delivering any emerging communications
I
9 services;
10 (11) uniform minimum technical standards;
11 (12) uniform customer service standards;
12 (13) procedures for the expeditious resolution of disputes
13 between permittees and local authorities, with appeal to the
14 commission;
15 (14) standards and procedures to prevent unreasonable
16 charges to subscribers;
17 (15) prohibition aqainst discrimination of services to
18 ensure the availability or services to the broadest range of
• 19 subscribers without regard to income or location; and
20 (16) requirements for filinq written documentation, for
21 example, location maps, with the commission and local
22 authorities by every person providinq emerg nq communications
23 services that identifies all wires, conduits, or other equipment
24 necessary for the purpose of constructing, omerating,
25 maintaininq, offering, or delivering the emerging communications
26 services placed under, above, or on public property or public
27 rights- of -way.
28 Sec. 4. [237A.04] [COMPENSATION FOR USE OF PUBLIC
29 PROPERTY.]
30 Subdivision 1. [PERMIT FEES.] The local authority may
31 charqe and collect a reasonable permit fee sufficient to recoup
32 the costs of regulation. The fee may include not only the
33 actual costs of mermittinc, but also all expenses associated
34 with monitoring permit commliance, costs associated with
j ® 35 enforcinq commission rules, and any diminution of value of
36 Public nroperty or public richts -of -way as a result of the
7
02/09/95 (REVISOR ] RR /DE 95 -1426
1 installation upon or continued occupancy of public property or
2 public rights -of -way.
3 Subd. 2. [CHARGE AGAINST GROSS REVENUES.] In recognition
4 of the use of public property or Dublic riqhts -of -wav by a
5 person for the purpose of receiving compensation and to avoid
6 further subsidization of private entities through the free use
7 of public property and public riqhts -of -way, a local authority
8 may charge uD to five percent of the cross revenues derived
9 directly or indirectly from the delivery of emerging
10 communications services to subscribers in the local authority. -
11 Subd. 3. [ADMINISTRATIVE EXPENSES.] The commission shall
12 collect one -half percent of the gross revenues derived directly
13 or indirectly from the delivery of emergina communications
14 services to subscribers in the local authority for
15 administrative expenses relating to the implementation of this
16 chapter and rules adooted pursuant to this chapter.
17 Sec. 5. (237A.05] [PUBLIC SPACE.]
18 Subdivision 1. [PUBLIC SPACE RESERVATION REQUIREMENT.] The
19 local authority may require the reservation of not more than ten
20 percent of the emerginq communications services for use as
I
21 public space. This ten percent reservation requirement not only
22 applies to spectrum or channel capacity, but also to the actual
23 service or technologv delivered in the spectrum or channel
24 capacity exclusive of actual content. The total reservation of
25 public space must not exceed ten percent
26 Subd. 2. (RULES.] By January 1, 1996, the commission shall
27 adopt rules to implement subdivision 1.
28 Subd. 3. [AVAILABLE FREE.] The reserved public space must
29 be made available free of charge and identified at the time a
30 permit is issued.
31 Subd. 4. [CONSIDERED PUBLIC PROPERTY.] The reserved public
32 space must be considered public property, and the providers of
33 any emercinq communications services have no control over, and
34 no liability for, the content of the reserved public space.
• 35 Subd. 5. [UNUSED PUBLIC SPACE.] Rules adopted pursuant to
36 this section must provide that if the local authority determines
8 - -
i
02/09/95 (REVISOR ] RR /DE 95 -1426
1 that any portion of reserved public space will go unused, the
2 reserved amount may be reduced by the unused portion.
• 3 Subd. 6. (TECHNICAL QUALITY.] The technical quality of
4 reserved public space must be equivalent to the highest
5 technical quality of the remaining capacity of the affected
6 communications network in all respects.
7 Subd. 7. (ELIGIBLE ORGANIZATIONS.) The following
8 organizations are eligible for access to public space reserved
9 under this section, which must be allocated and used in the
10 discretion of the local authority:
11 (1) state and tribal governments and local authorities and
12 their agencies;
13 (2) accredited educational institutions open to enrollment
14 by the public;
15 (3) public and nonprofit libraries; and
16 (4) nonprofit organizations described under section
17 501(c)(3) of the Internal Revenue code of 1986 that are formed
r'
18 for the purpose of providing nondiscriminatory public access to
19 noncommercial educational, informational, cultural, civic, or
20 charitable services.
21 Subd. 8. (TERMS AND CONDITIONS OF ACCESS.) Eliqible
22 organizations have access to public space at no charge for
23 installation or service if using the public space only to
24 provide educational, informational, cultural, civic, or
25 charitable services directly to the public without charge to the
26 public or advertisers for those services
27 Subd. 9. [RULES; ALLOCATING COSTS.] The rules of the
28 commission must provide for reasonable funding of the eQUimment
29 and facilities necessary for use of reserved public space, and
30 allocate all costs among all permittees, existing or new.
31 Sec. 6. (237A.06] (PENALTY.]
32 A person who violates a provision of this chapter is quilts
33 of a gross misdemeanor. Any term of imprisonment imposed for a
34 violation by a business organization listed in section 237A.01,
35 subdivision 6, but not an individual, must be served by the
36 senior resident officer.
9
02/09/95 (REVISOR ] RR /DE 95 -1426
1 Sec. 7. (SHORT TITLE.]
2 Sections 1 to 6 may be cited as the "Min nesota emerginq
3 communications services act of 1995."
4 Sec. 8. (EFFECTIVE DATE.]
5 Section 3, subdivision 2; and section 5, subdivision 2, are
6 effective the day following final enactment. The remaining
7 provisions of this act are effective January 1, 1996.
a
10 -
Council Meeting Date 3/13/1995
3 City of Brooklyn Center Agra Item Number c
Request For Council Consideration
• Item Description:
Resolution Declaring Computer Equipment and Liquor Stores Cash Register Equipment to be Surplus
Property
Department Approval:
Charlie Hansen, Finance Director
1
Manager's Review /Recommendation: G
No comments to supplement this report / i` Comments below /attached
Recommended City Council Action:
Passage of the attached Resolution.
Summary Explanation: (supporting documentation attached Yes )
The City has a variety of older computer terminals, printers, and personal computers which were
• purchased from 1986 through 1990 and which no longer meet city needs. Some of these items are still
in working condition and it may be possible to sell them either to a computer re- seller or to the public
through the city auction. Others are broken or are so obsolete that they no resale value. For these, it
would be a waste of staff time to try to sell them and it would be better to dispose of them.
The Liquor Stores purchased a new cash register and inventory control system for the three stores
during 1994. It replaced cash registers and other equipment which was purchased from 1981 through
1988. Some of this equipment can be sold to a re- seller, but most of it is so obsolete that it will have
to be disposed of. Some furniture and other equipment is also listed.
A small number of companies buy used computer and cash register equipment for the purpose of
reselling it to others. That is where we are likely to get the best price. Even there, computers based
on Intel 286 chips are likely to sell for $100 at most. Some of ours have broken floppy disc drives or
hard drives and probably can't be sold. The attached list identifies the items.
•
Fixed Asset Description Fixed Asset Number
Liquor Stores:
Modem Model #GDC201 C -M 10912
Modem Model #GDC201 C -M 10913
DTS 555 Electronic Cash Register 11565
DTS 555 Electronic Cash Register 11566
Metrologic MS260 UPC Scanner 11567
Metrologic MS260 UPC Scanner 11568
Single Pedestal Desk 923
Metal Coat Rack 927
Racal -Vadic Modem Model #VA2450 10941
Metrologic MS260 UPC Scanner 11569
Metrologic MS260 UPC Scanner 11570
DTS 555 Electronic Cash Register 11571
DTS 555 Electronic Cash Register 11572
Racal -Vadic 2450 Modem 12808
Panasonic Upright Vacuum 11696
Modem Model #GDC201C -M 10940
Metrologic MS260 UPC Scanner 11573
DTS 555 Electronic Cash Register 11574
Metrologic MS260 UPC Scanner 11575
DTS 555 Electronic Cash Register 11576
Kent Model KC165C Upright Vacuum 10937
12 ft Aluminum Ladder 10938
• Quantity Fixed Asset Description Year Purchased
Computer Equipment:
6 Hewlett Packard 2392 and 700 terminals 1986-1990
1 Hewlett Packard Vectra personal computer 1986
11 Hewlett Packard Vectra ES12 personal computers 1988-1989
1 Hewlett Packard LaserJet I Printer 1986
2 Hewlett Packard ThinkJet Printers 1989
•
•
SC1
Member introduced the following resolution and
moved its adoption:
RESOLUTION NO.
RESOLUTION DECLARING COMPUTER EQUIPMENT AND LIQUOR
STORES CASH REGISTER EQUIPMENT TO BE SURPLUS PROPERTY
WHEREAS, the City has older computer equipment which is technologically
obsolete and no longer meets the City's needs; and
WHEREAS, the Liquor Stores purchased a new cash register and inventory
control system during 1994 which makes the old system surplus; and
WHEREAS, staff will seek potential buyers of the surplus equipment either
through negotiated sales or by placement in the City Auction.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center, Minnesota, as follows:
1. The old computer equipment and the old cash register equipment are declared to
be surplus property.
• 2. The City anager is authorized t
y b o negotiate a sale with potential buyers, place
the items in the City Auction, or discard them as best meets the City's interest.
Date Mayor
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in
favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
•
I
Council Meeting Date 3/13/95
3 City of Brooklyn Center Agenda Item Number_ h
Request For Council Consideration
• Item Description:
Licenses
Department Approval:
Sharon Knutson, Deputy City Clerk
Manager's Review /Recommendation: - ° ;-
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Approve list of licenses.
Summary Explanation: (supporting documentation attached No )
•
Licenses to be approved by the City Council on March 13, 1995:
RENTAL DWELLINGS
Renewal:
Gary Scherber The Lilacs
Gloria J. Egan 5239 -41 Drew Ave. N.
Director of Community /.Lk—
Development
SIGN HANGER
Brite Image Sign Sales 10025 Raleigh Court
Signcrafters 7775 Main St NE
Building Official Ak
TAXICAB
Town Taxi 2500 Washington Ave
#130 U `f Cpl
City Clerk JOAO—
•
Council Melling Date 3/13/45
3 City of Brooklyn Center Agenda Item Numbe
Request For Council Consideration
is Item Description:
Public Hearing on Proposed Use of Year XXI (1995) Urban Hennepin County Community Development
Block Grant Funds and Resolution Approving Projected Use of Funds for 1995 Urban Hennepin County
Community Development Block Grant Program
Department Approval:
Tom Bublitz, Community Develop
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Staff recommends approval of Resolution Approving Projected Use of Funds for 1995 Urban Hennepin
County Community Development Block Grant Program.
•
Summary Explanation: (supporting documentation attached Yes )
The Urban Hennepin County Year XXI (1995) Community Development Block Grant (CDBG) program
was first presented at the February 13, 1995, City Council meeting. At that meeting, the City Council
authorized the public hearing for this evening's meeting. The public hearing on the proposed use of
funds for the City's 1995 CDBG program is a requirement for participation in the Urban Hennepin
County CDBG program. A copy of the public hearing notice is included with this council request form.
Overview of Urban Hennepin County CDBG Program
Hennepin County has notified the City of Brooklyn Center that its share of the 1995 Urban Hennepin
County Community Development Block Grant (CDBG) entitlement will be $270,083. This amount is
an $8,889 or 3.4% increase over last year's allocation.
Brooklyn Center is one of 43 Hennepin County cities participating in the Urban Hennepin County's
CDBG program. In this program, federal dollars from the Department of Housing and Urban
Development flow to the county and are disbursed to the 43 participating cities. The Year XXI (1995)
CDBG allocation for the entire county is $3,806,962.
Since the CDBG allocation represents federal dollars, the CDBG programs adopted by local jurisdictions
must meet one of the following national objectives:
• Benefittin low and moderate income
g Pe rsons
• Prevention or elimination of slums or blight
• Meeting a particularly urgent community development need
Request For Council Consideration Page 2
Staff Recommendations for Year XXI (1995) CDBG Program
Staff recommends the following CDBG funding for 1995. A comparison with the 1994 CDBG program
• is also shown for comparison purposes:
Project/Activty Year XX : (1994) Year XXI (1945}
Actual Reamrned
rul
Home Rehabilitation Deferred $157,194 $100
Loan Program (Rehabilitation
of Private Property)
Scattered Site Redevelopment $50,000 $1 60,000
Household Outside $9,000 $9,306
Maintenance for the Elderly
(H.O.M.E.)
Business Retention Study $45,000 0.00
Total $261,194 $270,083
A more detailed explanation of the staff recommendations for the Year XXI (1995) CDBG program is
summarized below:
1. The City's Home Rehabilitation Deferred Loan program (rehabilitation of private property) was
• budgeted at $157,194 for the Year XX CDBG program. Current waiting list of applicants for
this program is approximately 68. Last year at this time the waiting list was approximately 76
households. Presently, the EDA is able to put up to $15,000 in each household to rehabilitate
the structure. Staff is recommending an allocation of $100,777 in CDBG funds for the Year
XXI Home Rehabilitation Deferred Loan program.
2. The Scattered Site Redevelopment program was funded at $50,000 for last year's CDBG
allocation. This money has been allocated to reimburse the EDA reserve fund for the acquisition
and demolition of the fourplexes along Humboldt Avenue which were purchased and demolished
with EDA funds. This project was set up as a multi-year contract to repay the EDA from
CDBG funds for this project. Staff is recommending an allocation of $50,000 for this multi-year
project. This project will be closed out in the next two CDBG allocation years (Years XXII and
XXIII) .
Staff is recommending an additional $110,000 to the Scattered Site program for the Year XXI
to provide for the acquisition and demolition of blighted residential properties. This amount
would provide funds for the acquisition and demolition of two to three single - family properties.
The total recommended Scattered Site allocation is $160,000 for Year XXI.
3. Staff has received a request from Senior Community Services, the Household Outside
Maintenance for the Elderly (H.O.M.E.) program at $9,306. This project has been part of the
• CDBG program for three years and has proved to be a beneficial program. The H.O.M.E.
program provides minor home maintenance and repair for persons 62 years of age and older
and /or permanently disabled households. The households are required to pay a certain amount
towards the rehab based on a sliding fee scale according to their income. CDBG dollars are
used to bring down the overall cost of the repairs. Examples of the repairs included in this
program are installation of grab bars, painting (interior and exterior), minor roof and gutter
Request For Council Consideration Page 3
repair, concrete repair, and carpentry (including door, window and trim repair). Data on usage
of the H.O.M.E. program for 1993 and 1994 is included with this request form. Usage is down
for 1994 as compared to 1993. Usage of the program is directly related to marketing of the
program, which includes distribution of program information through brochures and newsletter
articles. The most recent City Manager's newsletter included an article (see copy included with
this form) on the H.O.M.E. program and it resulted in several calls for service. Senior
Community Services has indicated they are confident that with continued marketing efforts
program usage for 1995 will increase.
A representative from Senior Community Services will be at the March 13, 1995, public hearing
to answer questions regarding the H.O.M.E. program.
Request for 1995 CDBG Funds From Outside Agencies
The Community Emergency Assistance Program (CEAP) has made a request for $9,000 of Year XXI
(1995) CDBG funds. A copy of CEAP's request is included with this request form. A representative
from CEAP will be present at the March 13, 1995, public hearing to formally present CEAP's request.
Staff has also received an inquiry from the nonprofit agency called Community Action for Suburban
Hennepin (CASH) regarding the CDBG public hearing date, but CASH has not presented a formal
request for funds.
The City of Brooklyn Center has had a tradition of funding capital improvement -type programs with
CDBG funds rather than service programs. The 1995 staff recommendations continue with this tradition
of "bricks and mortar" -type projects. One of the reasons for not funding service -type programs is that
staff believes these types of programs are more difficult to discontinue if federal funding is eliminated,
especially if it involves reduction in personnel dedicated to those programs. If CDBG funding is
eliminated or substantially reduced, the alternative is to rely on local funding sources to continue the
public service programs. The City has been informed by Hennepin County that the U.S. Department
HUD Appropriations Subcommittee, on February 23, approved a $9.3 billion FY 1995 Rescission Bill.
Under this bill, CDBG funding would be cut by $349.2 million. This would be a reduction of
approximately $300,000 for Urban Hennepin County in FY 1995. This is the program year for which
program planning is currently underway. The bill now goes to the full House Appropriations
Committee where there will be an effort made to restore CDBG funding.
Another reason the staff continues to recommend "bricks and mortar" -type programs is that the results
of these type of programs are more easily measured than public service -type programs. For example,
with the City's Home Rehabilitation Deferred Loan program there is an easy measurement with regard
to the improvement in the City's housing stock under this program.
CEAP's programs are largely social service in nature. The primary funding source for social service
programs is Hennepin County. While some cities are funding social service programs through CEAP
or other similar agencies, staff believes that this would be entering into an area that is outside the scope
of traditional municipal functions. Staff is recommending against funding CEAP's request and
recommends that CDBG funds continue to be allocated to physical redevelopment and rehabilitation
activities.
•
Request For Council Consideration Page 4
•
List of Attachments
■ Public Hearing Notice
■ Newsletter Article and Summary of Service Data for H.O.M.E.
■ Proposal for CDBG Funding from CEAP
NOTICE OF PUBLIC HEARING
199 URBAN HENNEPIN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
Notice is hereby given that the City of Brooklyn Center, in cooperation with Hennepin
County, pursuant to Title I of the Housing and Community Development Act of 1974, as
amended, is holding a public hearing on March 13, 1995, at 7:00 p.m. or as soon
thereafter as the matter may be heard in the City Hall located at 6301 Shingle Creek
Parkway, Brooklyn Center, Minnesota.
The public hearing is on the housing and community development needs and priorities of
the City and Urban Hennepin County and the City's proposed use of the 1995 Urban
Hennepin County Community Development planning Develo ment Block Grant lannin allocation of
..
$270,083.
In addition, during the July 1, 1995 to June 30, 1996 program year, it is estimated that no
additional program income from locally funded CDBG activities will be available to the
City.
The City of Brooklyn Center is proposing to undertake the following activities with 1995
Urban Hennepin County CDBG funds starting on or about July 1, 1995.
. v
Activity Bud,-et
Rehabilitation of Private Property S100,777
Household Outside Maintenance for the Elderly (H.O.M.E.) S 9,306
Scattered Site Redevelopment $160,000
Subsequent increases or decreases in the community planning allocation or the budget of
any funded activity by the greater of $10,000 or 50 percent of the activity budget or
change in activity location, beneficiary, or purpose is considered a substantial change and
pursuant to Urban Hennepin County policy will be subject to the amendment process.
For additional information on the priorities, proposed activities, level of funding and
program performance, contact the City of Brooklyn Center at 569 -3300 or the Hennepin
County Office of Planning and Development at 541 -7080.
The public hearing is being held pursuant to M.S. 471.59.
Home maintenance, repair program for What to expect in
seniors and disabled 1995
This is the fourth ear the City of This year will bring many new
Y Y H.O.M.E. has a core staff with a changes for the City of Brooklyn
Brooklyn Center is offering a home network of skilled workers and Center. Many of these changes
maintenance and repair program for volunteers to do repairs. Home will be visible, many more subtle.
persons in Brooklyn Center who are repair services under this program Here's a list of what you can
60 years of age or older, or who are are limited to minor repair items. expect to see and happen in
permanently disabled. Examples of services available 1995.
This home repair service is through the H.O.M.E. program
funded with federal funds from the include:
Department of Housin'- and Urban promotional campaign for the
De
P � ❑Carpentry (door, window and trim
Development (HUD) as part of the repair) city
City's overall federal Community ♦bond referendum to address
❑Installation of home space needs at the fire stations,
Development Block Grant (CDBG) improvements (railings, grab bars,
cedi police department and the civic
etc.)
The City has contracted with ❑Concrete repair center
Senior Community Services to ❑Gutter and roof repair ♦ addition of Comfort Inn, provide this service. Senior try Harvest, Fuddruckers,
Community Services is a nonprofit 1]Pamting (exterior and interior) Coun Boston Chicken, and the
agency dedicated to providing Fees for the services in the targeting of a grocery store
pr o H.O.M.E. -ram are assessed on
p
services to senior citizens in the b ♦ develo P ment of MCTO Park
suburban area. a sliding fee scale based on income. & Ride and storm water ponds
The specific program offered by The work is guaranteed. Anyone on the comer of 694 and
Senior Community Services in needing service may call H.O.M.E. Brooklyn Blvd.
Brooklyn Center is called at 888 -5530, Monday through ♦street improvement projects at
Household and Outside Friday, from 8 a.m. to 4:30 p.m. 57th Ave; James, Knox and 54th
Maintenance for Elderly TDD number is 887 -9677. Ayes.; Humboldt Ave; 73rd Ave;
(H.O.M.E.). The program assists H ible by .services are made Northwest Area; Brooklyn Blvd,
senior citizens and disabled persons Possible by Senior Community 65th to 71 st Ave; and the
so that they may remain Services in cooperation with the Woodbine neighborhood area
independent in their homes b City of Brooklyn Center.
P y ♦ addition of modular playground
providing services they are equipment at Lions, Orchard
physically or financially unable to Lane and Firehouse Parks; and
do. the completion of Willow Lane
Park
* 0 development of Shingle Creek
regional pond south of the golf
___ ?There are over 100 Neighborhood Watch groups in the city. course
♦ new utility billing system
?Each of the City's 32 firefighters volunteers over 860 hours per year. where water bills will no longer
be postcards, but will be sent in
?Approximately 35,500 rounds of golf were played at the City's an envelope and will include a
Centerbrook Golf Course last year. return envelope, for your
convenience.
?The swimming pool at the community center holds 375,000 gallons of
treated water.
?There are 522 acres of parks and nature centers in Brooklyn Center and
a 9.4 mile -trail system.
City Watch Page 3
There's No Place Like .....
•
i
9 PENN AVE SOUTH, ROOM 106, BLOOMINGTON, MN 55437
Household & Outside Maintenance for Elderly
H.O.M.E. is a non - profit maintenance service for elderly (age 60 +) and disabled
residents of Brooklyn Center. Established in 1980, this program enables senior
citizens to remain independent in their homes by providing services they are
physically or financially unable to do for themselves.
m M F � F �
: =? H.O.M. S
'
K
• Painting
K , • Limited Maintenance
•iY Y
r
l ��
b `!
j
O
Fees are assessed on a sliding fee scale. The work is guaranteed. Anyone needing service may
.a 011 H.O.M.E. at 888 -5530, Monday- Friday, 8 a.m. to 4:30 p.m. TDD #887 -9605. H.O.M.E.
rvices are made possible by Senior Community Services in cooperation with the city of
Brooklyn Center.
Call 888 -5530 for more information
H.O.M.E. (Household & Outside Maintenance for Elderly)
J.-
Summary of Service 1993
• Maintenance Homemaker Total
BLOOMINGTON
# of Customers 213 1271 340
# of Households! 167 113 1 280
# of jobs
913 1804[ 2717
# of hours 2331 39111 6242
-----------
RICHFIELD
# of Customers 113F 66j 179
# of Households 951 571
152
. . ........
# of jobs 5331 9501 1483
-- - --------------
# of hours
11981 20391 3237
EDINA
# of Customers 881 94s 182
# of Households 65 81 146
# of jobs 4431 1267 1650
# of hours 1050f 283 0t 3880
------------
EDEN PRAIRIE
------ ------------------
# of Customers 231 231 46
---- - -------------- - - ------
# of Households' 18; 221 40
. .. . ...............
# of jobs
401 377i 417
............. -------
# of hours
124 783
ST. LOUIS PARK:
- ----------- - - ----------
# of Customers 5
# of Households 3j E 3
# of jobs 31 3
....................
# of hours 1191 E 119
CHANHASSEN
# of Customers 12
# of Households:
81
# of jobs
121 j 6i 18
i
# of hours
1171 171 134
-------------
i
MINNETONKA
... . ...............
# of Customers 145;
l2i 157
# of Households 6l
10 12! 118
# of jobs 174! 103: 277
-----------------------
# of hours
7441 j 272! 1016
BROOKLYN CENTER
---------------- ---
# of Customers 281 i 28
# of Households: 221 I 22
----------
# of jobs 321 j 32
- - ---------- -
# of hours 629
• TOTAL
# of Customers 6261 j 321' 949
# of Householdsi 4841 2861 770
# of jobs
2150 j 4447] 6597
# of hours
6312: 9852; 16164
HOUSEHOLD & OUTSIDE MAINTENANCE FOR ELDERLY
.......................... . ......... ............--•-•--- .. .........._..._.... .- -• - ... . ...... * ......
• SUMMARY OF SERVICE 1994
.............................
............. ........................ ........................ ............................ . ........................ . ............................ ........................ .........................
.. . . ........... . ......................... ; .........................
... . ....... . ......... ........................ ............................ ........................ ............................ . ......................... ? .....................
MAINTENANCEE HOMEMAKER: TOTAL
........... ............................... ......................... ........................ ........ . . ................ ..................... .. .............................. ........................ ............ . ...........
BLOOMINGTON :Customers 146 356
.......................................... z ..... ......... . ........... . .................... :
'? "
'*-*-**",* ............. . . .................... . . ........................ ........... . ............ 1 ........................
:Households *Z'-�:
163 i 04'. 300
.......................................... a...-............ .. »...................... »..... . -- - ---- . ..... ............ 1 ...... . .............. ; ............................. ; ........................ ---------- -
: :Jobs 848 1771
....«._ ................» . ........... 4 ..... . ............... ......................... ......... . ... . ........... ; ........................ ............................. ........................ ........... . ...........
;Hours 24161 3756: ES 172
........................................... ; ......................... ......................... -------- - ---------------- ......................... ......................... ......................... :
........................
............. . .............. z .... . ........ I ... . .... ......................... ............. . . .
............ ......................... ............................
. ......................... �**'
E PRAIRIE lCustomers! 81
26
............................. . ........... ........................ �z ......................... ............................ 4 ......................... ; ............................ ........................ ........................
: Households 17 25
........................ . ................ .... . .............. . ........ . ... . ............. ................. ....... . ............................. ......................... > ........................
:
15:: 2 289
. ........................................ ........................ .................... . ... ..».............»... ............_.................. ............................ ........................ ........................
:'Hours 37:: 576: 61 3.
............. 1 ........................ ........................ ....................... .... !
T ......................... ............................ ......................... ........................
r ........ ...........
�ED IN A ............. ......................... ......................... ............................ ........................ ............................ ......................... .........................
iCustomersi 81 91 17
.... ......... ......................... . ............. ......... �11---* .......... . ........................ .. . ......................... ......................... j-- - - - - -. --
:Households 71 8 E" : 157
. ;.......................................... ....... . ............... .................. . .... ------------- - ----- - ------ ................. . ...... ............................. ........................ .........................
Jobs 492: 1878
........................................... ........................ ......................... -------- ---------------- ....................... .y............................: 2 ........................
Hours 1120 ........................
::: 3146 42 E 6
.......................................... ......................... ...... . ................ .......................... . ......................... ; ............................. ......................... ........................
................... . ...................... .... . .................. ........ . ............... ............................ ........................ z ............................ ......................... ; ........................
RICHFIELD : Customers i 88: 63: 151
............ ............ ................ ......................... .................. . ..... .... . . . ....... . ........... i ........................ ............................ ; ......................... ..................... . .
: Households 77 55 132
..... .................... . ............ .... . ... . ............. .......... . ............. ------------ - - - - - -- . ........................ .......................... .
........................ .............. . ........
: 493': .. 975:
........« .................... ............. >._............... ...._.. 4 ........................
................................... ........... J�
.................. ............... ..... .....
1297: 2046' :
. ......................... . . ............ ......................... ........................ ............ . .............. ....................... > ............................. ......................... ........................
.. . .................... ..................... . . :..............« ......... . .. ........................ ............................ . ......................... ................ . ......
245*' 13* 258
.................. ... «... « »............ - - --------- ...... . ................ ........................ ............................ ........................ ...................
;Households 178: 12 190
..........» .............. . .............. ; ......................... ..................... . .4......... - - - - - - ------------ - ---------- ... ........................ 4 ......................... ; ........................
: Jobs
542:: 127: 9
.......................... . .............. ......................... > ......................... .... . ..... . ............... ......................... ............................. ; ........................ ........... . ........... 4
A
234-t. 29:3 1
- 6 �. I
.................................
.......... ................... . .... ........................ ......... . ................. ........................ ............................ ........................ .............
.... ............................. . ..... ....................... ......................... ........... . .............. ........................ ............................ ......................... ............. ..........
7
.. ..- •............................... ................... *' ... ' ........
. a.........- ...._. ........... ........................ ---------
IBROOKLYN :Custome'rs: .....................13;:
........................................... ? .. . ..................... ; ........................ ....... ........................ ............................ ........................ ........... ............
ICENTER :,Households 10 10!
%, ........................ ......... ........................ ......................
............................ 1� ............... ..... ! ................. I ...... ..
............................. .............
'Jobs
........................ .......................... ............................. 186
.. ......................... ............................ I ........................
: Hnurs ......................................... ......................... ; ......................... ............................. ......................... ............................. ......................... ............ . ..........
......................... ; ......................... ............................
......................... ; ........ . .................. ......................... ........................
ST LOUIS PARK Custorners:: 9 9
.... . .............. ...................... -
.. . I
........................... ......................... ........
..... .............. — .... ...... ---------
'Households 6:
.............................. ............ ; ........................ .
..
...................... . ... ..
............... ........ . .. .. . ..
.................................... ........................
?-1-1-1 --- -- * ..............
:
.« ....................................... 4 ......................... ......... .............. ............................ ......................... . . ..................
........ ........................ ........................
! 298:
298
........................................... ? ............ ............ ? .......... . ...... . ..... ............................. .............. ..... .... ; ............................. ; ......................... . ......................
.......................................... ........................ ......................... ............ - - ------------ ................... ............................. ........................ ------ - --
.......................................... .. . ....... . ........ . .. ... . .... . .... . ........ . . .......... . ........ . .. I ...... . ..................... ......................... ........................
MAINTENANCE HOMEMAKER! : :TOTAL
........................ ..................... . .. ........................ ..................
GRAND :Customers: 654 331
......................... . .......... ...... 0..------...-.-.: ..................... ... . ............ . ..... .......................... .. ........................
:Households . ............ i 518 302 820
. ...................... . ............ . ........... ............................. ......................... ............................. ......................... ............. . ..........
Wobs 2420: 4533: 6953
• ........ . ................................. a .. . ........... . . . . ..... . ............... • ....... ....... I. .......... ..................... . . ............................. i ........................ .........................
: :Hours 7698: 9822
��pNCY ASSISr
February 14, 1995
Mr. Tom Bublitz
City of Brooklyn Center
6301 Shingle Creek Parkway
Brooklyn Center, MN 55429
Dear Tom:
Please accept this request for CDBG funds in the amount of $9,000
from CEAP for funding consideration. These funds will be used to
insure the continuation of services for residents of the City of
Brooklyn Center.
Last year CEAP was able to assist 17,142 Brooklyn Center
residents as they worked to remain viable and active in your
community. In 1994, CEAP provided over $70,194 in financial
assistance to over 295 families in our Hennepin County service
area. Two hundred and seventy nine seniors received help through
HandyWorks with 19,514 meals delivered to 262 seniors in this
area. In addition, 3,464 families received 180,140 meals through
the food shelf. This assistance presents a few examples of the
help CEAP was able to provide, thanks in part to the support CEAP
receives from various cities through CDBG funds.
We sincerely hope that the City of Brooklyn Center will work with
CEAP to support families who may need assistance in times of
crisis and as they move toward self reliance. Since our
inception in 1970, CEAP has made a difference in many lives, and
with your support we will continue to fill this vital role for
residents of the City of Brooklyn Center.
Sincerely,
Victoria Peery
Resource Development
Enclosure
7231 Brooklyn Boulevard at CEAP WAY- Brooklyn Center, MN 55429 • 566 -9600, Fax 5663-9604
1201 89th Ave. N.E., Suite 13 Blaine, iMN 55434 - 783 -4930, Fax 784 -4930
SUMMARY AND REQUEST
Since its inception in 1970, LEAP, Inc. has focused on assisting
families by providing services that correspond to community
needs. Helping families survive short -term crisis and to achieve
self - sufficiency is an extensive task and requires intense staff
and volunteer time. People turn to CEAP when they need
assistance and because of logistics (city of residency,
transportation accessibility, etc.), CEAP is their only resource.
The services that we provide are of great value to the people we
serve - including those who live in the City of Brooklyn Center.
In order to help the people we serve and strengthen the
community, we must work in partnerships with the cities we serve
to insure the continuation of the vital services we provide.
Therefore, we request consideration of CDBG funds in the amount
of $9,000 to continue serving Brooklyn Center residents, and meet
the rising demands for our services.
100% of the CDBG funds requested will be used for Brooklyn Center
residents for direct services. This partnership allows CEAP and
the City of Brooklyn Center to work toward the common goal of
serving the people of the community.
HISTORY AND MISSION
CEAP was founded in 1970 by a group of local churches in response
to a growing need for human services in the Brooklyn Center area.
It was established to provide emergency assistance as dictated by
the community's needs and social concerns, and has been housed in
the city of Brooklyn Center throughout the history of the
organization. In 1987, at the invitation of Anoka County
churches, CEAP opened a branch offering food, financial
assistance and self - sufficiency services to people in Anoka
County.
Mission: CEAP is available to the people of the community to
meet their critical needs while preserving their dignity as human
beings. The vision statement expands this mission as follows:
With its history and commitment to assisting families, CEAP will
seek to respond with services which increased community needs
require. Delivery of such services will center on people in
their efforts to achieve self - sufficiency /independence with the
goal of empowering families to become self reliant.
STATEMENT OF THE PROBLEM
The communities that CEAP serves are more likely than most to
suffer from poverty. Brooklyn Center is a first tier suburb that
is within ten minutes of downtown Minneapolis. Yet, many of the
residents are physically isolated from services available in the
city.
Families in Brooklyn Center are experiencing a great deal of
difficulty. Challenges include an aging population, greater
competition for employment; increased housing costs; and other
needs that must be met to maintain what little they have.
Transportation is also a major barrier for families, preventing
them from receiving the services they need. Location combined
with transportation issues make it harder for community members
to secure jobs that pay a living wage.
Help at the right time often prevents a crisis from occurring.
CEAP services protect children and families from situations that
disrupt the stability of daily living. These services are often
the only accessible resources for families. CEAP helps families
face these hardships and endure short term setbacks.
PROGRAM RATIONALE
CEAP serves over 65,000 people annually through its' offices in
Blaine and Brooklyn Center. Children outnumber adults three to
one. Over eighty percent of all families served by CEAP earned
less than 10,000 dollars, well below the federal poverty
standards.
Our programs are family centered. CEAP combines the necessities
of food, shelter and education to help in the journey to self -
sufficiency. Low income families who are "working but poor" are
better equipped to take care of their families economically by
working with CEAP. The - community as a whole improves because of
decreased reliance on emergency services, isolation, and the
detrimental side effects of unemployment, poverty, poor nutrition
and health.
Goals of the agency: To promote family self - sufficiency and
offer intermediary services designed to protect and enhance the
interests of families with dependent children. To prevent crises
from occurring. To prevent hunger and homelessness in Northwest
Hennepin and Anoka Counties.
Client population: CEAP fills the void for families not eligible
for other financial assistance and serves those with special
needs. 100 percent of the clients receiving assistance are "low
income" by HUD guidelines. 82% of the clients CEAP serves are
under the age of 35.
SERVICE DELIVERY PHILOSOPHY
CEAP's services offer families an alternative to economic
dependence. Staff members develop supportive relationships and
partnerships with families based on trust, respect and
sensitivity to the uniqueness and potential of each individual
and family. The staff assists families to understand their
2
strengths, capabilities and choices as well as to identify
• barriers that prevent self reliance.
Staff members also link families with resources which will enable
them to obtain or maintain self reliance through a supportive
approach. By helping families help themselves, families gain
self- esteem and prevent crises from occurring. In the event of a
crisis being experienced by a family, CEAP's approach is to
intervene as early as possible, thus preventing the further
deterioration of the family. CEAP has several programs which
help the family work toward self reliance.
Information and referral:
CEAP staff form a bridge between community resources and the
needs of community members. By working in close collaboration
with area schools, service agencies, city and county
organizations, CEAP links families to resources which will enable
them to obtain or maintain self reliance.
Food Shelf: Families receive food to help meet their basic needs.
Priority is given to families with dependent children.
Financial Assistance: These funds are used to help pay for car
related expenses, education related expenses (state board exams,
books certification, licensing) work related expenses (work
clothes, tools), day care, assist with uncovered medical expenses
(prescription eyeglasses, hearing aides, etc.), address electric,
gas or shelter related emergencies such as evictions,
foreclosure, and heat shut -offs.
Clothing Closet: Families throughout the Twin Cities area may use
the Closet. There is a wide variety of children's as well as
adult clothing. The Closet is free to those who need to clothe
their family.
Christmas Program: This program allows low - income families to
select items for their children and are provided with a basket of
food for the holidays.
Achieving Change Together (ACT): ACT is an intensive program for
families who need help in meeting needs on an ongoing basis. It
is geared toward establishing alternatives to emergency services.
Support opportunities include comprehensive assessment, problem
solving, goal setting, and advocacy for families, all combined
with support and encouragement from a CEAP staff member.
The Family Loan Program: The Loan program is coordinated by CEAP
using funds that have been repaid from existing loans. The Loan
Program was started through a grant from The McKnight Foundation.
Families with limited income may apply to receive no interest
loans. These loans range from 240 to 2200 dollars depending upon
3
the guidelines. Families approved for a loan must have one
parent working or attending school. Participants of the Family
Loan Program may be residents of any of the 53 cities in the area
that CEAP serves. The Loan Program has loaned over one million
dollars and in excess of 85 percent has been repaid on time.
Senior Services: CEAP offers senior services including tax
assistance, friendly visitors, blood pressure screening and
grocery delivery to shut -in seniors.
Meals at Your Door: This service provides a hot meal, a friendly
smile and visit daily to seniors at least fifty -five years old or
persons with a disabling condition. By delivering the meals to
people they are able to stay at homes, maintain independence and
lead full lives. Meals are delivered five days a week and the
meals can be adjusted to the needs of the individual.
HandyWorks: Seniors or those with a disability may request
assistance in yard work, light cleaning and other help around
their home. The homeowner receives names of people that have
been certified and registered through CEAP.
LIST OF OTHER CITIES PROVIDING CDGB FUNDS:
Andover, Anoka, Blaine, Brooklyn Park, Champlin, Coon
Rapids, Fridley, Ham Lake, Lino Lakes, Ramsey, Spring
Lake Park.
We sincerely hope that the City of Brooklyn Center will join with
CEAP in the continuing fight to help those less fortunate in the
community. Combining our resources will make the community
stronger and more effective in meeting the needs of the people we
serve.
ATTACHMENTS:
1994 -95 Budget
1993 -94 Audited financial statements
•
4
411 Q94 Q95
SALARIES 363711 414394
BENEFITS
FICA 22550 25537
Medicare 5274 5958
W. C. 4098 4012
U. C. 1499 2329
Medical 21187 21704
Retirement 17905 20595
Disability 2744 3335
AUDIT 5000 5000
PROF. FEES 1500 1000
SUPPLIES
Office 5000 6500
Postage 3500 3750
Maintenance 2000 1000
NO P
MAYD 43000 43000
Christma 12000 12000
Food Shelf 21500 25000
Stipends 20000
Shelter 65000 65000
Transportation 7500 5000
Back to Schoo= 3000 4000
Loans 200000 150000
Special Needs 77500 58000
OCCUPANCY
Utilities 6500 9000
Telephone 4500 5500
Trash 6000 6000
Snowplow 700 700
j Bid /gnd Maint. 1750
Rent 19512 19512
TRAINING /rv1EETING3 7500 7500
IP.
FURNITURE E U
/T�.. 5006 5600
TRANSPORTATION
Volunteer 1500 1500
Staff 4500 5000
VOL'U'NTEER RECOG. 4000 5000
COMMUNICATIONS 5000 6000
DUES /MEMBERSHIP 300
FUND RAISING 5000 5000
INSURANCE 7500 7500
MORTGAGE
Debt Retirement 4230 4627
Interest 2718 2321
• MISCELLANEOUS 2500 3000
LOlE?L 972128 995024
FY 94 FY 97
COMMUNITY
Individual 40000 30000
Churches 110000 110000
Business 38777 29074
Organi2ations 40000 30000
Schools MR) 20000
PROGRAM
MAYD 47000 47000
SEP 250 500
GOVERNMENT
Anoka Co. 10800 11400
Anoka homeless 16667
Hennepin Co. 70080 70080
HC homeless 15000
CEP 21368 23892
MAYD Title iii 8828 10100
USDA 4179
__
r E 10000 27000
CDBG 18500 28750
NWHHSC 30000 30000
CORD /FOUN`. 130000 125332
UNITED WAY 235525 2112550
RENT S'U'BSIDY X500 0
LOAN FUNDS 151000 150000
REFUNDS 5000 3000
MISCELLANEOUS 500
T O T'A'L r
9 7.L6Lt5 995024
•
l
ulin� -C
au � �Q
vfatn Office: CE17:Fi0 F.EI:C X=V)47 h -y
Branch Offices:
5137 Brookha 30akrud 5aite 300 I 1 1 1
liinneapoli� Minnesou 554'Moij I I 7 1 I I 1 1 Ameq, Wisconsin
P10ae: (fla 533 -1451 I I I! 11 I I Appleton, Wisconsin
s
Fat (il:) 533•1E49 Fer I I I I gu FaU s, )iinaesou
Rochester, tilianesata
it I( II ii
INDEPENDENT AUDITOR'S REPORT
To the Board of Directors
Community Emer Assistance Program, Inc.
Brooklyn Center, Minnesota
We have audited the accompanying balance sheet of Community Emergency
Assistance Program, Inc. as of June 30, 1994, and the related statements of
revenue, expenses and change in fund balances and cash flows for the year then
ended. These financial statements are the responsibility of the o
management. Our responsibility is to express an opinion on the
statements based on our audit. se financial
We conducted our audit in accordance with generall
standards. Those standards require that we Y accepted auditing
plan and
per for... the auc l t to obtain
reasonable assurance about whether the f b'.,
inancial statements are free of material
misstatement. An audit includes examining, on a test axis, evidence supporting
the amounts and disclosures in the financial statements. An audit also includes
assessing the accounting principles used and significant estimates made by
management as well as evaluating the over
We believe that our audit provides a reasonable n basis l for a our -
opinior entation.
In our opinion, the financial statements referred to above present fairly,
in all material respects, the financial
Ass position of Community Emergency
istance Program, Inc. as of June 30, 799A and the results o; its operations
and its cash flows for the year then ended in conformity with generally accepted
accounting principles.
Minneapolis, Minnesota
August i, 1994
/ab
"Ihru❑ the clung to esnerrence."
COMMUNITY EMERGENCY ASSISTANCE PROGRAM, INC.
Brooklyn Center, Minnesota .1-
BALANCE SHEET
June 30, 1994
(With Comparative Totals for 1993)
Family Total
Unrestricted Loan Fixed Asset
Fund Fund Fund 1994
ASSETS 1993
Current Assets -
Cash $ 122,578 $ 206,792
+ r
Short -Term Inves 326.852 3 83 Q $ 329.370 $ 232.300
Receivables . 55 710,807
10,683 903.417
Prepaid Insurance 10,683 9,94'4 4,484 4,484
5,004
Total Current Assets 9 a
590,747 1.055,344 16�
Other Assets
Loans Receivable, Net
149,955 149,955 153,497
Fixed Assets
Accumlated Depreciation 665,764 665,764 628,977
(212,997) (212,997) (183,040)
Net Book Value
452,767 4 52,767
• TOTAL ASSET S - --
�ti -
$ 464,597 $ 740,702 $ 452.767 $ 1.658,066 $ 1,750.099
--- _
LIABILITIES AND FUND EAL4NCES
Current Liabilities
Current Portion of Long -Term Debt $
Accounts Payable $ $ 4,627 $ 4.627 $ 4,230
Accruals and Other Liabilities 2a 662 6 24.718 12,905
D eferred Revenue 19,316, r 1 68,427
38,374 38,374
88,323
Total Current Liabilities 82,352
56 x 527 87,035 173,885
LONG -TERM DEBT
} 23.245 23.245 27,872
Total Liabilities
82.352 56 27,872 110.280 201.757
FUND BALANCES (Note 1)
Designated
Undesignated 187,095 187,095 151,296
(Note ll) 195,150 740,646 47 1,360.691 1.397,046
Total Fund Balances -- -
382,245 740,646 424,895 1,547,786 1,548,342
TOTAL LIABILITIES �
LITIES ADD FUND BALANCES $ 464,597 $ 740,702 $ 452.767 s 1.658,066 s 1,750.099
(The acco�pa„fing notes are an integral part of these stateuments.)
COMMUNITY EMERGENCY ASSISTANCE PROGRAM, INC.
Brooklyn Center, Minnesota
.2-
STATEMENT OF REVENUE, EXPENSES AND
• CHANGES IN FUND BALANCES
For the Year Ended June 30, 1994
(With Comparative Totals for 1993)
Unrestricted Family Loan Fixed Asset Total
Fund Fund Fund 1994
REVENUES 1993
United Way -
Government S 269,023 $ $ S 269,023
Contributions 232'893 $ 2 232.893 2.056
Foundations 225'418 225,418 184,256
Programs 59.541 214,150
Interest 53,437 59,541 170,014
Realized Gain on Investments 20.347 35,711 53,437 29,316
1,023 2,380 56,058 41,638
3,403
Total Revenues ---- --
861,682 38,091 899,773
891,430
EXPENSES
Salaries and Wages
Payroll Taxes and Employ 368,497
Benefits 368,497
Professional Fees 70,199 314,554
Office Supplies and Postage Ii,177 70,199 59,322
Program Supplies 16.540 17,177 13,479
Holiday Program 64,313 16,540 8,253
8,552 64,313 64,932
Specific Assistance 154.305 8,552 9,966
Utilities
Travel 14,974 154,305 117,814 telephone 7,130 14,974 12,930
5,674
-mining 7,130 5,436
inference and Meetings 5'874 5,574 5,207
.nsurance
5,803 5.874 5,480
Newsletter 7,003 5,803 2,680
In-rest 2,509 7,003 7,248
Rental 2,687 2,509 1,763
Repairs and Maintenance 1 9'520 2.087 2'987
Depreciation 26,664 19.520 16,385
26,664 9,100
Bad Debt 29,967 29,957 23,515
Miscellaneous 14,322 14,322 31,619
4.218 335 553
Total Expenses 4, 5,175
8 846,253 717,845
EXCESS OF REVENUES OVER (UNDER) EXPENSES
60,043 23,434 (29,957) 53.520 173,585
OTHER FINANCLNG SOURCES (USES)
Transfer of Equip (4
Equipment
Transfer of Long Term Debt (,230) 22,879
(4'230) 4,230
27 109
EXCESS OF REVENUES AND OTHER SOURCES _
OVER (UNDER) EXPENSES AND OTHER USES 32,934
23,434 (2.848) 53,520 173,585
BEGINNING FUND BALANCES
369,078 765,429 413,835 1,548,342 1,357,455
DONATED CAPITAL
- �''DF ~''LIZED DECREASE IN INVESTMENTS
(' 13,908 13,908 17,302
=° ..,767 ) (48.217) (67.984)
uNG FUND BALANCES
S 382,245 S 740,646 3 424,895 S 1,547,786 $ 1,548,342
( e acco- �an•ring notes are a. iategraZ pa =t of tSese f:.2,,aZ statements.)
COMMUNITY EMERGENCY ASSISTANCE PROGRAM, INC.
Brooklyn Center, Minnesota
STATEMENT OF CASH FLOWS
For the Year Ended June 30, 1994
(With Comparative Totals for 1993)
Unrestricted Total
Funds and Family Loan
Fixed Assets Fund 1994 1993
CASH FLOWS FROM OPERATING ACTIVITIES
Excess of Revenues Over Expenses $ 30,086 $ 23,434 $ 53,520 $ 173,585
Adjustments to Arrive at Cash Flow From Operations:
Depreciation 29,957 29.957 23,515
Reinvested Dividends (17,045) (28,843) (45,888) (21,228)
Realized Gain on Investments (1,023) (2,380) (3,403)
Adjustment to Fixed Assets 645 645
Net Operating Chances in:
Accounts Receivable (2,590) 1,851 (739) 9,400
Notes Receivable 3,542 3,542 4,085
Prepaid Insurance 520 520 (1,739)
Accounts Payable 12,007 (194) 11,813 189
Accrued and Other Liabilities (49,111) (49,111) 5,542
Deferred Revenue (49,94 4Q Q
(. 94.,) 64,322
(46,503) (2.5 (49,093) 257,671
CASH FLOWS FROM INVESTING ACTIVITIES
A.cquistion of Fixed Assets (23,524) (23,524) (29,299)
S'rcrt Term Investments, Net 15,000 158,917 173,917 (121,187)
(8,524) 158,917 150,393 (150,486)
CASH FLOWS FROM FINANCING A.CiIVITIES
Reduction of Long -Term Debt (4,230) (4,230) (3,883)
(4,230) (4,230) (3,883)
NET INCREASE (DECREASE) IN CASH (59,257) 1 =6,327 97,070 103,302
EEG: NNIP�C CASH BALANCES r-
181,835 E3Aa - 5 232,300 128,998
ENDING CASH BAIANCES $ 122,578 $ 206,792 $ 329,370 $ 232,300
SUPPLEMENTAL DISCLOSURES
Cash Payments During the Year For:
Interest
$ 2,687 $ 3,080
Wim,cunts in this statement are presented on a cash basis and therefore may differ from those shown in
other sections of this annual report.
T:e accompanpi_ notes are
"4 a..^. i:.tegraS part of tkese statements. )
Member introduced the following resolution and
moved its adoption:
RESOLUTION NO.
RESOLUTION APPROVING PROJECTED USE OF FUNDS FOR 1995
URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK
GRANT PROGRAM
WHEREAS, the City of Brooklyn Center, through execution of a Joint
Cooperation Agreement with Hennepin County, is cooperating in the Urban Hennepin County
Community Development Block Grant Program; and
WHEREAS, the City of Brooklyn Center has developed a proposal for the use
of Urban Hennepin County CDBG funds made available to it, and held a public hearing on
March 13, 1995, to obtain the views of citizens on local and Urban Hennepin County housing
and community development needs and priorities the City's proposed use of $270,083 from the
1995 Urban Hennepin County Community Development Block Grant.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Brooklyn Center approves the following projects for funding from the Urban Hennepin County
Community Development Block Grant Program and authorizes submittal of the proposal to
Hennepin County for review and inclusion in the 1995 Urban Hennepin County Community
Development Block Grant Program.
Project Budget
Rehabilitation of Private Property $100,777
Scattered Site Development 160,000 .
Household Outside Maintenance
for the Elderly 9,306
Date Mayor
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in
favor thereof:
• and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
Council Meeting Dam 3/13195
3 City of Brooklyn Center Agenda Item Number Fob
Request For Council Consideration
Item Description:
Public Hearing on an Amended Housing Development Program Under Minnesota Statutes, Chapter
462C, as Amended, to Finance a Multifamily Housing Development in Brooklyn Center and Resolution
Adopting an Amended Housing Program for the Issuance of Rental Housing Revenue Bonds
Department Approval:.
f �
d Community Dev lo
Manager's Review/Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Staff recommends approval of Resolution Adopting an Amended Housing Program for the Issuance of
• Rental Housing Revenue Bonds.
Summary Explanation: (supporting documentation attached Yes )
At the July 11, 1994, City Council meeting, preliminary approval was given to the Dominium Group
to apply for $7,500,000 in tax exempt bonding authority for the purchase and rehabilitation of the Four
Courts apartment complex. Final approval was given following a public hearing at the October 11,
1994, City Council meeting.
Since that time, Dominium has requested that the City authorize an amendment to the bond authority,
increasing its allocation to $9,500,000. The request is generated by the increased cost of rehabilitation
and the cost of restructuring the financing originally anticipated as part of the pro forma.
I have attached the original background information on this project for your review. You should note
that Dominium comes to us with a reputation for cleaning up troubled properties. Four Courts had
become our worst complex (at the time) until this group showed up on the scene. In conversations with
other communities, I have been told they bring strong management to such properties. Again, please
note their management plan for the complex.
The bonding authority the Dominium Group has requested is not nor will it become an obligation of the
City. However, the City does charge an application fee ($5,000 for this issuance) and an annual fee
of 1/8 of a point of the outstanding principal balance. This would be an estimated $11,875 next year.
Mr. Armond Brockman, President of the Dominium Group, will be present to answer your questions.
Staff strongly recommends the approval of this amendment as part of the City's overall rehabilitation
program.
DRAFT PROPOSAL FOR MANAGEMENT
• OF
FOUR COURTS APARTMENTS
BROOKLYN CENTER, MLNNESOTA
INTRODUCTION
Four Courts at Brookdale apartments will be rehabilitated and operated under the
compliance rules of the Housing Tax Credit Program. The project consists of eleven
buildings. Ten buildings have 24 units in each building and one building has 12 units.
There are 148 two- bedroom units, 102 one - bedroom units, and 2 efficiency units. There
is a total of 252 units. Each building has three floors. The buildings are located in
Brooklyn Center, Minnesota. T'ne project will be rehabilitated in accordance with our
rehabilitation schedule. The apartments consist of living room, kitchen and dining area,
bedroom and full bath. Sufficient parking spaces for tenants and visitors are provided. The
-ounds are landscaped with trees, shrubs, flower beds, grass, etc.
THE OWNNER
Four Courts at Brookdale will be owned by a limited partnership with the principals of
Dominium as partners.
RESPONSIBILITIES OF THE OWNER
The Owner is responsible for all pertinent requirements and compliance under the Housing
Tax Credit Program. The Owner's representative (Agent) shall have the responsibility of
administration, marketing, tax credit compliance and monitoring, maintenance, tenant -
management relationships, personnel and physical control of the project. The Owner's
representative (Agent) with direct responsibility for this Project is Sam St. Pierre of
Dominium Management Services, Inc., 3140 Harbor Lane, Plymouth, Minnesota 55447,
telephone number (612) 559 -1495.
•
INLaNAGEMENT AGENr-S RESPONSIBILITY (DNIS)
•
Dominium Management Services shall have the day -to -day responsibilities for the
administration and operation of the Project. These duties shall include but are not limited
to:
1. Thorough familiarization with the character, location, construction, layout plan and
operation of the project; and especially of the electrical, heating, plumbing, air
conditioning and ventilating systems, elevator and all other mechanical equipment.
2. Preparation of all dwelling leases, parking permits, etc. and the execution of the same
in the name of the Owner.
I Recertification of tenants on an annual (or more often as is necessary) basis and
maintenance of an up -to -date waiting list of eligible applicants.
4. Collection of rents, charges and other account receivables on behalf of the Owner
in conjunction with the management and operation of the Project. Such receipts will
be deposited in a Federally insured bank separate from all other accounts and funds.
Collection, deposits and disbursement of security deposits in an interest bearin
in a
account, separate from all other accounts and funds. bank whose deposits are
Federally insured.
6. Development of daily maintenance schedules and practices to cause the Project to
be kept in a condition at all times acceptable to the Federal go'ernment and the
Owner, including ordinary painting, decorating, carpentry, grounds care, minor
Plumbing, electrical, heating, ventilating, air conditioning repairs and other such
maintenance repair work which may be necessary.
7. Maintenance of long range preventive maintenance schedule.
S. Enforcement of contracts with qualified independent contractors for maintenance
ana repair of air conditioning systems, and for extraordinary repairs beyond the
capability of regular maintenance employees.
9. Arrange for water, electricity, gas, sewage and trash disposal, vermin extermination,
decorating, laundry facilities, telephone services with appropriate municipal and
private contractors; enter into such contracts as may be necessary on behalf of the
• Owner.
10. The manager shall be an emplovee(s) of the Agent and as such shall be paid by the
Agent. The Agent will be reimbursed for all employee cost from the Project's funds.
All applicable, non - discrimination (EEO) regulations of the Federal government and
Dominium Management Services will be followed in hiring such personnel.
11. Maintain a comprehensive system of records, books and accounts in a manner
conforming to directives of the Federal government, generally accepted auditing
standards and governmental auditing standards for financial and compliance audits
issued by the Federal government.
12. Purchase of all necessary maintenance and administrative supplies for efficient
operation of the Project.
13. Institute and maintain an active community service and tenant involvement which
shall include services from the local community resources.
14. Affirmative action toward the establishment of a democratically selected Tenants
Council or organization in cooperative working relationship with the such
organization to make know the interests and desires of the tenants.
15. Other duties and responsibilities as they become apparent and appropriate for the
. management of the Project.
PERSONNEL POLICY ANT) ST OFFING ARRANGENIENI'S
Dominium Management Services subscribes to and actively supports the Civil Riahts Law
of 196 ='.. Specifically, we nor any of our employees, will not deny employment to any
applicant on the basis of race, religion, color, national origin, sex or marital status. At this
time Dominium Management Services has eight minority persons on its staff.
We anticipate that the staffing requirements for the proper maintenance of the Project
would include the following:
1 On -Site Manager(s) 40 hours per week
1 Full Time Assistant Manager 40 hours per week
1 Full Time Leasing Agent 40 hours per week
1 Part Time Leasing Agent 20 hours per week
2 Full Time Maintenance 40 hours per week
4 Full Time Caretaking Couples 40 hours per week
•
The on -site manager will be hired by the Agent. Our goal would be to hire a
nanager /caretaker couple who would live on site. Hiring for this position will comply with
all applicable Equal Opportunity Requirements and follow the personnel policies of
Dominium Management Services. The Agent will be directly responsible for the on -site
administration and operation of the Project. Such policies as Federal government may wish
to establish will be carried out by the Agent, especially in those areas of tenant selection
and tenant management relationships. The on -site manager will work under the direct
supervision of the Management Agent. The Agent will also be responsible for providing
the on -site bookkeeping services.
NLkRKETING PLANS AND PROCEDURES
Applications for prospective tenants will be taken by the on -site manager as submitted. The
public will be made aware of the application procedure through local news media, including
newspaper articles and news releases. If necessary, commercial advertisements will be taken
out in the surrounding area newspapers. All other marketing resources will be explored to
assure marketing efforts are being targeted to our market.
In the event that more applications are taken than there are available apartments, the on-
0" ite manager will select tenants on a priority basis using criteria established by Dominium
, f.anazernent Services.
Tenants will be asked to attend an orientation session where Domin.ium Management
Services' procedures will be explained. This meeting will also include explanation of the
Tenant Lease, and the signing thereof, and the various occupancy rules and regulations
which apply. Written instructions and explanations will be given in the form of a Resident
Handbook which they will receive upon moving into their particular unit. Explanations and
instructions for specinc care of their apa and appliances will be given to the tenant
on an individual basis by the manager as the tenant moves in and is settled.
INLUINTENANCE A_ - D REPAIR PROGRmNi
Maintenance of the project on a day -to -day basis will be the responsibility of the on -site
manager and his assistant. This individual will be directly supervised by the Agent. The
manager will become familiar with the construction of the building, and in particular with
the heating, ventilation, plumbing, electrical and air conditioning systems. The Owner will
provide the manager with a complete set of as -built drawings, a complete set of operation
and maintenance manuals for all equipment installed in the Project, and a list of all
anu facture rs and guarantee cards for such equipment.
i
Maintenance and janitorial services for the Project will be scheduled on a timely basis to
, maintain the property in a neat and clean condition at all times and keep all associated
systems functioning properly. Such schedules will include, but are not limited to the
following items:
1. Vacuuming of carpets in public area and halls at least twice a week or more often,
as needed
?. Mopping of vinyl tile in public area once a week or as needed; waging as needed.
I Daily cleaning of public restrooms.
4. Weekly washing of glass in the public areas, particularly entrance, foyer doors, etc.
5. Dusting, cleaning, emptying of wastepaper baskets, sand urns, ash trays, etc. in all
public areas and hallways daily or as needed.
6. Cleaning mopping, etc. of laundry room on a weekly basis or as needed.
7. Daily removal or changing trans bins to accommodate tenant garbaae and trash
deposits. Placement of such trash bins at appropriate site for pickup crew.
W 1. Grass mowing, flower and shrub care, and other cultural activities a necessary p n .,ssary to
maintain grounds in an orderiv. neat and attractive condition.
9. Snow removal from sidewalks and parking lot during the winter months as necessary
to provide safe and convenient access to the building from all entrances.
IQ. Daily checks of mechanical systems including heating, ventilating, m
plumbing,
electrical, etc. Regular maintenance and service of these systems as recommended
by manufacturer's instructions or as needed.
11. Cleaning and redecorating of apartments upon tenant move -outs as needed.
12. Maintaining records, filing reports, requisitioning supplies, etc., as necessary and
required for proper maintenance of the Project.
13. Setting up and removing tenant
me
folding chairs and tables for tenant meetings and social
functi 0 0
ns; assistin in � etings and social functions as needed.'
14. Other duties and responsibilities as assigned.
P
•
1 5. When necessary and appropriate Dominium Management Services will provide
construction management services for large capital improvement items.
16. A preventative maintenance program will be established and implemented.
ENERGY CONSERVATION
Tenants have direct control of utility usage in their individual units. These utilities will
include electricity. Energy conservation is stressed at the time of their orientation meeting.
Also, when available, each tenant receives literature as it relates to energy conservation.
Management has direct control of utility usage in all community, maintenance and parking
areas. These utilities will include gas, water, sewer and electricity. Project managers are
responsible to implement, however, not limited to the following energy conservation
practices:
1. To strategically turn off hallway lights as to conserve energy but provide adequate
lighting
.. To use energy efficient light bulbs.
To insulate hot water heaters, storage tanks and pipes.
4. To set hot water heaters at approximately 130° and check the possibility of shutting
one hot water heater down, if applicable.
5. To install insulated draperies when possible.
6. To meet State and Federal suggested temperature settings in hallways and
community areas.
7. Lights in the community and maintenance areas are to remain off unless they are in
use.
S. To make periodic checks * of building ilnsulation and circulation.
vIOVE -OUT INSPECTION
Prior to a resident moving out. the manager will schedule a move -out inspection with the
resident. Any damages beyond "normal wear and tear" will be determined by comparing
the original move - in/move -out checklist with the current condition of the apartment unit.
The resident will then be informed of any such damages or repair which they are personally
responsible for. All necessary repair and damages will be corrected. No vacated unit will
be re- rented until all necessary repairs and/or redecorating has been completed.
RENT COLLECTION POLICIES AND PROCEDURES
Tenant rents will be due and payable in advance on the first working day of the month.
Rents will normally be considered delinquent on the fifth of the month. If the tenant's rent
has not been paid by the tenth of the month due, or no other arrangements have been
made by the tenant to satisfy his rent, applicable state laws will be followed in issuing an
eviction notice to the tenant. Rents are to be paid at the Project office. Rental collection
and the issuance of rent receipts will be the on -site manager's responsibility. It is
anticipated that the manager will set aside the first week of the month to collect rents. Pre -
numbered receipts will be issued to each tenant and generally accepted accounting
procedures will be used in recording tenant payment and for the deposit of tenant rents in
o :e local bank. Specific books or account records required by the Federal government, etc.,
w be maintained for the project by the Agent in a manner
r prescnbed by the Federal
government or according to standard accounting manuals. Other policies and procedures
for administration or rent collection, security deposits, and other charges and disbursements
will be established by Dominium Management Services following the Federal government's
guidelines whenever possible 'and car,,ied out by the on -site manager. y
TEN.ANTlILANAGE,),IENT RELATIONS
It is recognized by Dominium Management Services that establishing good tenant relations
is one of the most important aspects of good property management. Therefore, special
emphasis will be placed on establishing a friendl and personal rapport with each tenant.
The orientation of the tenant to the Project will be accomplished by Dominium
� Q
Management Services s and the on -site manager through a tenant orientation meeting.To
further familiarize the tenant with his/her apartment, the building, and the necessary rules
a nd regulations f r commu n1 T
' ' , hvin� a Resident H andbook andbook has been developed and
distributed. The tenants are encouraged to become involved with the Tenant Council. The
on -site manager will cooperate with the Council in establishing both social and tenant
service type programs. A tenant security and safety system has been developed including
.-e drills, severe weather instn:ction and building security. Liaison between tenants and
= d
available community services are established -so that needed tenant services can be
provided. Other policies concerning grievance procedures, leasing policies, and day -to -day
O management and operation of the Project shall be established by Dominium Management
'Services and carried out by the on -site manager.
PERSONNEL EDUCATION
The Project would receive a copy of the Dominium Management Services' Operations and
Procedures Manual, Budget Control Manual, and the Inventory Control Manual, as well
proper in
t he P
as the er training t
� use oft e
,. these
manuals.
It is also our Goal to encourage professional growth and advancement for our Project
employees. `
All on -site mana /caretakers attend Quarterly meetings as well as annual training
seminars put on by Dcminium Management Services.
JOB DESCRIPTION
ON -SITE MANAGER
The On -site Manag "
er's management responsibilities" will fall into the following three
broad categories:
1. Marketing and public relations.
2. Rental collections and deposits, record keeping, and office procedures.
3. Operational supervision and maintenance.
4. Tax credit compliance monitoring.
It is very important that the On -site Manager is concerned with the Project's public
image at all times asking the following questions:
1. Is the development well accepted?
2. Are we honest and fair in all our dealings?
Are our residents satisfied with management'
• 4. Are we gocd neighbors in the comm
unit,
ti ?
A. Scooe and Purpose:
To be responsible for all phases of the day -to -day operation of the Project
including, but not limited to, the following duties and responsibilities.
B. Duties and Res
1. Maintain and /or document all Project records, files and reports.
2. Train and /or be responsible for work perf ormed by staff members or
contract emulovees.
3. Act as liaison between DMS and on -site management and /or
maintenance personnel.
4. Establish schedules and assign necessary personnel needed to properly
manage and maintain the Project properly.
• Collect and deposit all rents, security deposits and any additional
P p
income generated by the Project
6. Compile and submit in a timely manner all operating, Ieasing,
maintenance or other reports.
7. Lease (rent) apartments and maintain waiting list.
® S. Process and enforce all lease as r*
,reements. (Cer On -site Managers
may be instructed to also sign leases.)
9. Handle all details of all move -in and move -outs, giving special
attention to apartment inspection checklists.
10. Work with residents in establishing good communications.
11. Purchase necessary office and Project supplies in accordance with
DMS's policies and /or directives.
12. Ensure all maintenance requests are handled quickly, efficiently and
in accordance with DMS's policies.
13. Report accidents and emergency situations that develop immediately,
and prepare proper reports.
14. Perform any and all other authorized management/maintenance
functions necessary to ensure the proper and effective operation of the
Project.
• 1�. Know all D IS's policies and . P rocedures.
C. Qualifications
1. Certified Apartment Manager (CAM), real estate agent, or similar
designation. College education or three years experience in this or
related field.
2. Pleasing personality
o
and ability to work with and understand the
problems and various needs of residents and community.
3. Interest, enthusiasm, good sense of humor, health and stamina.
4. Common sense and good judgment in day -to -day matters.
5. Neat, clean and professional appearance.
6. Accounting /bookkeeping and administrative background.
7. Neat and Iegi'ole handwriting and ability to keep accurate records.
8. Nfechanical inclination.
II I
JOB DESCRIPTION
ASSISTANT 1LkNAGER
The following are the general duties of the Assistant Manager.
A. Scope and Purpose
To assist the On -site Nfanager with the daily operations of the Project
including, but not limited to, the following duties and responsibilities.
B. Duties and Responsibilities
I. Collect and record rents.
2. Update rent roll.
3. Record and complete work requests - verifying twenty -four hour time
limit, calling the resident if there is a question or problem.
4. Handle resident's complaints and problems during and after hours.
Show and n Iease apartments.
b. Process all leases and applications; schedule move -in dates.
7. Code entry -way system with e 'de t'
r si n s P hone number.
8. Assign parking spaces.
9. Check resident into his /her apartment; take notes of maintenance or
IIII special requests.
10. Work with residents in establishing good communication.
11. Keep record of all complaints; file information in resident's file and
master file.
12. Know all DMS's policies and procedures.
13. Keep inventory of office; order needed supplies.
• 14. Update resident profile list.
15. Book party room and west suite; collect fees, inspect before and after
to assess any damage.
16. Plan and attend resident parties.
17. Keep a list of all pass keys and master keys that are temporarily signed
out. Also keep a list of keys signed out to each apartment
• 18. Type, answer phone and complete all assignments as directed by the
On -site Manager. J
C. Qualifications
1. Pleasing personality and ability to work and understand the problems
and various needs of residents.
2. Interest, enthusiasm, good sense of humor, health and stamina.
3. Common sense and good judgment in day -to -day matters.
4. Neat, clean and professional appearance.
5. Accounting bookkeeping and administrative background.
6. Neat, and Iegible handwriting and ability to keep accurate records.
7. Mechanical inclination.
•
Preliminary Rehabilitation Plan
Four Courts at Brookdale
Site Location
Four Courts at Brookdale Apartments are located at 2802 -2940 Northway Drive in Brooklyn Center
near the corner of Xerxes Avenue North and 57th Avenue North. To the north and west of the
property are highly developed, low density residential neighborhoods consisting mostly of single - family
housing. Directly across the street to the south of the property is the Brookdale Mall which consists
of over 100 retail stores. Additional retail stores and commercial office buildings are scattered
throughout the area mainly along Brooklyn Boulevard, Humboldt Avenue North, and 57th Avenue
North.
Property Description
Four Courts is a 25 year old apartment complex consisting of 11 three -story apartment buildings.
These brick buildings have flat roofs and stucco . at recesses. Tile buildings are on a rectangular
shaped site which covers approximately 16 acres.
Tne project also contains a recreational building, an outdoor pool. a tot lot, and a cookout area with
picnic tables and barbecue grills. The apartment buildin are arranged into two groups separated
by a large landscaped area. The tot lot, pool, and recreation building are located between the two
building groups on the north side of the landscaped area.
• Tne driveways and parking areas are asphalt aved with the ari in-g located
P p on the perimeter of the
property. The property has ampie parking for the residents, and in addition. the site offers residents
six garage structures providing 96 covered stalls.
Tae apartment complex contains 252 units. Ten of the apartment buildings have 24 units in each
building and the eleventh building contains 12 units. Tne unit mix consists of 148 two- bedroom units,
102 one - bedroom units, and two efficienci units. Tne first floor units are 1i2 story above grade. The
second and third floor units have siding doors with walk out balconies. Each building has a Iaundry
room in the basement.
Physical InsDectioruRehabititation Plan
In July of 1993, the engineering firm of I conducted a visual walk through inspection of the
buildings and grounds at Four Courts Apartments. In addition, Dominium proposes to immediately
rehabilitate all deficient aspects of the property in order to correct the project's operating
inefficiencies. Tne following is I-MR's observations and Dominium's prelimin ry rehabilitation plans
for the property.
1. Parking Lots/Paving The parking lot is paved with bituminous paving. The lots are in good condition
with only normal periodic patching necessary. Tne lots were restriped and recoated in late 1992.
• 2 Sidewalks Minor repair of concrete waLks is needed throughout the site. Dominium propose to
repair all damages sidewalks immediately.
3. Garages The site contains siz garage buildings which provides 96 garage stalls. The buildings are
0 wood framed, slab -on ade structures with brick ends, flat roofs, and hardboard doors. Currently
the buildings are in an average condition and require minor repairs. Dominium proposes to cure aII
garage structures by replacing water - damaged siding and replacing garage doors where necessary.
4. Balconies /Decks The decks are constructed of long wood beams spanning the recessed opening and
supporting joists. Many of these beams have rotted and represent a safety hazard. Approximately 42
decks require repairs. Dominium proposes to immediately repair all the damaged decks and the
stucco covered deck facings.
5. Roofs The roofs are flat and covered with built -up asphalt and felt membrane with gravel surfacing.
The roofs were replaced within the last nine years' estimates the roofs will last for another 10
to 12 years with periodic maintenance.
6. Exterior Walls The exterior walls are mostly brick with siding installed around window units.
Dominium proposes to recaulk or replace any damaged bricks.
7. Windows All entrance doors have been recently replaced. All unit windows are 25 years old. The
windows are wood framed with 12 -inch insulating glass. Dominium proposes to replace all unit
windows with vinyl, energy efficient windows.
• S. Common Area Finishes New carpet and vinyl wall coverings have been recently installed in the
corridors. `
9. Heating unit heating is accomplished by hot water baseboards fed from roof mounted boilers. There
are 21 boilers, two boilers on the ten larger buildings and one on the smaller building. The boilers
were originally installed in 1979. `
Being located on the roofs, the boilers are eroosed to harsh weather conditions. Two of these boilers
were replaced in 1992. HDR concludes the boilers will need on -going maintenance and replace
exnected within the next four to seven years. The boilers were previously located in the two
underground boiler rooms but problems with the underground piping resulting in the boilers being
installed on the roofs.
Dominium proposes to thoroughly inspect all boiler units and repair or replace any damaged or
Poorly operating parts.
10. Hot Water The hot water heaters are still located in the underground boiler rooms. Each boiler
room contains three hot water heaters. All the hot water heaters have been replaced within the past
four years.
The hot water is distributed to the buildings through piping 5 feet underground. Repair of the piping
has became an ongoing maintenance issue. The copper piping has deteriorated substantially and
• requires replacement on an ongoing basis. Current management would prefer to install a centralized
hot water vstem in each building but the physical layout of the buildings does not make this option
feasioie.
Dominium proposes to either find a Iocation for a centralized hot water system, or dig up and replace
the underground distribution system.
lI. Appliances Most of the electric ranges, refrigerators, recirculating range hoods, and air conditioning
units are original. A replacement program has recently begin but will take an estimated ten years to
complete. Dominium proposes to immediately replace all the remaining original appliances with new,
energy efficient models.
12. Recreation Building The recreation building currently not available to tenants. The interior of the
building requires extensive repairs and renovations. Dominium proposes to immediately renovate the
building by installing new carpeting wall coverings and furniture.
13. Site Lighting Dominium proposes to install additional site lighting in the parking areas and near
entrances to improve tenant safety and enhance the projects appearance at night.
14. Pool Dominium proposes to repair the pool and deck where necessary, and in addition thoroughly
inspect the pool pumps and piping and repair of replace any of the components.
15. Cabinets and Counter Tops Dominium proposes to replace all kitchen cabinets and counter tops.
In addition, all bathroom vanities will be replaced.
Io. Sinks and Faucets Dominiu n Proposes to replace aU kitchen and bathroom sinks a d
n fauc..s.
Member introduced the following resolution and
moved its adoption:
RESOLUTION NO.
RESOLUTION ADOPTING AN AMENDED HOUSING PROGRAM FOR THE
ISSUANCE OF RENTAL HOUSING REVENUE BONDS
WHEREAS, pursuant to the Minnesota Municipal Housing Act, Minnesota
Statutes Chapter 462C (the "Act "), cities are authorized to adopt a housing plan and carry out
programs for the financing of multifamily housing which is affordable to persons of low and
moderate income; and
WHEREAS, the City of Brooklyn Center, Minnesota (the "City ") has heretofore
adopted a Housing Plan after a public hearing held thereon for which notice was published as
required b the Act; and
� Y
WHEREAS, the City has heretofore adopted a Housing Program after a public
hearing held thereon for which notice was published as required by the Act, providing for the
issuance of revenue bonds to finance the acquisition and rehabilitation of a 252 -unit qualified
residential rental project known as Four Courts Apartments (the "Project ") to be located at 3936
Northway Drive in the City and owned by Brooklyn Center Leased Housing Associates, Limited
. Partnership, a limited partnership formed under the laws of the State of Minnesota; and
WHEREAS, the City desires to amend the Program to provide for the issuance
of additional revenue bonds to finance the Project; and
WHEREAS, the City has on this date conducted a public hearing on the amended
housing program in the form attached hereto as Exhibit A (the "Amended Program "), following
publication of notice and submission to the Metropolitan Council all in conformance with the
requirements of the Act.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center, Minnesota:
1. That the Amended Program is hereby in all respects adopted.
2. That the staff of the City is hereby authorized to do all other things and take all
other actions as may be necessary or appropriate to carry out the Amended
Program in accordance with the Act and any other applicable laws and regulations.
3. That the issuance of housing revenue bonds by the City pursuant to the Amended
Program is subject to a final determination by Y the City that such issuance is in the
best interest of the City and this resolution shall not be deemed to obligate the City
• to issue such bonds.
• RESOLUTION NO.
Date Mayor
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in
favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
•
Exhibit A
AMENDED PROGRAM FOR A
MULTIFAMILY HOUSING DEVELOPMENT
Pursuant to Minnesota Statutes, Chapter 462C (the "Act "), the City of Brooklyn Center (the
"City ") is authorized to develop and administer programs to finance the acquisition and
rehabilitation of multifamily housing developments under the circumstances and within the
limitations set forth in the Act. Minnesota Statutes, Section 462C.07 provides that such
programs for multifamily housing developments may be financed by revenue bonds issued by
the City. The City has heretofore adopted a program to provide for the issuance of revenue
bonds to finance the acquisition and rehabilitation of the hereinafter defined Project, and has
issued $7,500,000 of its revenue bonds to provide such financing. The City now desires to
amend its program to provide for the issuance of additional revenue bonds to finance
additional rehabilitation expenses of the Project. The Program is therefore amended to
provide as follows:
The City has received a proposal that it approve a program providing for acquisition and
rehabilitation of a 252 -unit qualified residential rental project known as Four Courts
Apartments (the "Project ") located at 3936 Northway Drive in the City by Brooklyn Center
Leased Housing Associates, Limited Partnership, a limited partnership formed under the laws
of the State of Minnesota (the "Developer "), the general partner of which is Brooklyn Center
Leased Housing Associates, L.L.C., a limited liability company formed under the laws of the
State of Minnesota. The acquisition and rehabilitation of the Project is to be funded through
• the issuance of up to $9,800,000 in revenue bonds to be issued by the City in one or more
series (the "Bonds "). Following acquisition and rehabilitation of the Project, the Developer
will own and operate the Project as a multifamily residential rental project. The Project will
meet the minimum rehabilitation requirements of Sections 147(d) and 42(e)(2) of the Internal
Revenue Code of 1986, as amended (the "Code "), and will be occupied by individuals or
families whose incomes at the time of initial occupancy will meet the requirements of
Sections 142(d) and 42(g) of the Code. It is estimated that rents for the Housing Units will
range from approximately $365 per month to $630 per month.
The City, in establishing this multifamily housing program (the "Amended Program "), has
considered the information contained in the City's 462C Housing Plan (the "Housing Plan").
The Project will be rehabilitated in accordance with the requirements of Subdivisions 1 and 2
of Section 462C.05 of the Act.
Section A. Definitions The following terms used in this Amended Program shall have the
following meanings, respectively:
"Act" shall mean Minnesota Statutes, Section 462C.01, et seq., as currently in effect
and as the same may be from time to time amended.
"Bonds" shall mean the revenue bonds to be issued by the City to finance the
Amended Program.
"City" shall mean the City of Brooklyn Center, Minnesota.
"Developer" shall mean Brooklyn Center Leased Associates, Limited Partnership, a
limited partnership formed under the laws of the State of Minnesota.
"Housing Plan" shall mean the City's 462C Housing Plan, adopted pursuant to the
Act, of which this Amended Program is a part.
"Housing Unit" shall mean any one of the apartment units, each located in the
Project, occupied by one person or family, and containing complete living facilities.
"Land" shall mean the real property upon which the Project is situated.
"Amended Program" shall mean this program for the financing of a Project pursuant
to the Act.
"Project" shall mean the residential rental housing development consisting of
approximately 252 Housing Units (102 one - bedroom and 148 two- bedroom and 2 studio
units) to be acquired and rehabilitated by the Developer.
Section B. Amended Program For Financing the Project It is proposed that the City
establish this Amended Program to provide financing for the acquisition and rehabilitation of
the Project at a cost and upon such other terms and conditions as are set forth herein and as
may be agreed upon in writing between the City, the initial purchaser of the Bonds and the
Developer. The City expects to issue the Bonds as soon as the terms of the Bonds have been
agreed upon by the City, the Developer and the initial purchaser of the Bonds. The proceeds
of the Bonds will be loaned to the Developer to finance acquisition and rehabilitation of the
Project, to fund required reserves and to pay the costs of issuing the Bonds. It is expected
• that a trustee will be appointed by the City to monitor the rehabilitation of the Project and
the payment of principal and interest on the Bonds.
It is anticipated that the Bonds shall have a maturity of approximately thirty (30) years and
will bear interest at a rate priced to the market at the time of issuance.
The City will hire no additional staff for the administration of the Amended Program.
Insofar as the City will be contracting with underwriters, legal counsel, bond counsel, the
trustee, and others, all of whom will be reimbursed from bond proceeds and revenues
generated by the Amended Program, no administrative costs will be paid from the City's
budget with respect to this Amended Program. The Bonds will not be general obligation
bonds of the City, but are to be paid only from properties pledged to the payment thereof,
which may include additional security such as additional collateral, insurance or a letter of
credit.
Section C. Local Participation in the Amended Program The City will participate in the
Project financing as necessary to comply with the requirements of Chapter 474A, relating to
the allocation of tax- exempt bonding authority.
Section D. Standards and Requirements Relating to the Financing of the Project Pursuant to
the Amended Program The following standards and requirements shall apply with respect to
the operation of the Project by the Developer pursuant to this Amended Program:
2
(1) Substantially all of the proceeds of the sale of the Bonds will be applied to the
acquisition and rehabilitation of the Project and to the funding of appropriate
reserves. The proceeds will be made available to the Developer pursuant to the
• terms of the Bond offering, which will include certain covenants to be made by
the Developer to the City regarding the use of proceeds and the character and
use of the Project.
(2) The Developer, and any subsequent owner of the Project, will not arbitrarily
reject an application from a proposed tenant because of race, color, creed,
religion, national origin, sex, marital status, or status with regard to public
assistance or disability.
(3) At least forty percent (40 %) of the Housing Units will be held for occupancy by
families or individuals with gross income not in excess of sixty percent (60 %) of
median family income, adjusted for family size, in order to comply with federal
tax law requirements for the use of tax - exempt financing. This set aside will
also satisfy the low - income occupancy requirements of Section 462C.05,
Subdivision 2 of the Act.
(4) Pursuant to Section 462C.05, Subdivision 2 of the Act, the Project is designed
to be affordable by persons and families with Adjusted Gross Income not in
excess of the greater of (a) 110 percent of the median family income as
estimated by the United States Department of Housing and Urban Development
for Hennepin County, or (b) 100 percent of the income limits established by the
Minnesota Housing Finance Agency for the City and by other persons and
• families to the extent determined to be necessary by the City in furtherance of
the policy of economic integration.
Section E. Evidence of Compliance The City may require from the Developer at or before
the issuance of the Bonds, evidence satisfactory to the City of the ability and intention of the
Developer to complete the rehabilitation of the Project, and evidence satisfactory to the City
of compliance with the standards and requirements for the making of the financing
established by the City, as set forth herein; and in connection therewith, the City or its
representatives may inspect the relevant books and records of the Developer in order to
confirm such ability, intention and compliance. In addition, the City may periodically
require certification from either the Developer or such other person deemed necessary
concerning compliance with various aspects of this Amended Program.
Section F. Issuance of Bonds To finance the Amended Program authorized by this Section,
the City may by resolution authorize, issue and sell its revenue bonds in more than one series
in an aggregate principal amount of approximately $9,800,000. The Bonds shall be issued
pursuant to Section 462C.07, Subdivision 1 of the Act, and shall be payable primarily from
the revenues of the Amended Program authorized by this Section. The costs of the Project
are presently expected to be as follows:
Acquisition and Rehabilitation $8,681,225
Reserves 783,973
• Costs of Issuance 454,188
Total: 9 919 386
3
Costs of the Project in excess of available Bond proceeds will be paid by the Developer from
other sources. The costs of the Project may change between the date of preparation of this
program and the date of issuance of the Bonds. The Bonds are expected to be issued in
March or April of 1995.
Section G. Severability The provisions of this Amended Program are severable and if any
of its provisions, sentences, clauses or paragraphs shall be held unconstitutional, contrary to
statute, exceeding the authority of the City or otherwise illegal or inoperative by any court of
competent jurisdiction, the decision of such court shall not affect or impair any of the
remaining provisions.
Section H. Amendment The City shall not amend this Amended Program, while Bonds
authorized hereby are outstanding, to the detriment of the holders of such Bonds.
Section I. State Ceiling $9,800,000 of the state ceiling for private activity bonds, pursuant
to Section 146 of the Internal Revenue Code of 1986, as amended, and Chapter 474A of
Minnesota Statutes has been obtained with respect to the Bonds.
•
•
4
Council Meeting Date � j 3/13/95
3 City of Brooklyn Center Agenda Item Number Q/
Request For Council Consideration
• Item Description:
Mayoral Appointments: Financial Commission (2 vacancies)
Human Rights and Resources Commission (1 vacancy)
Department Approval:
-JW4� /
q
Sharon Knutson, Deputy City Cler
/� fi. 4
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Appoint two (2) members to the Financial Commission:
• One member to fill the vacancy of Denis Kelly whose term shall expire December 31, 1995; and
• 0 One member to till the vacancy of Vi Kanatz whose term shall expire December 31, 1997.
Appoint one (1) member to the Human Rights and Resources Commission:
• One member to fill the vacancy and whose term shall expire December 31, 1997.
Summary Explanation: (supporting documentation attached Yes )
This item was tabled at the February 27, 1995, City Council meeting.
Financial Commission
Notice of vacancies on the Financial Commission was published in the January 26, 1995,
NorthWest News and was posted at City Hall and Community Center and aired on Cable Channel
37 from January 23, 1995, through February 23, 1995.
A letter was sent to those persons who previously had submitted an application for appointment
to a Brooklyn Center advisory commission informing them of the vacancies and encouraging
them to call Sharon Knutson if they are interested in applying for the commission. They were
given the choice of either reapplying or having their application previously submitted be
considered. Notices were also sent to present advisory commission members.
Human Rights and Resources Commission
. At its January 23, 1995, meeting, the City Council tabled appointment of Dean Nyquist to the
Human Rights and Resources Commission pending further information from the City Attorney.
Attached is a copy of the letter of response to City Council members from City Attorney Charlie
LeFevere.
Request For Council Consideration Page 2
Attached for Ciry Council members only are the applications received to date as follows:
• Financial Commission
Nancy Carlson 6024 Aldrich Avenue North
Jay Hruska 5012 North Lilac Drive
Jack Kelly 6129 Scott Avenue North
Wanda Rawson 7225 Major Avenue North
Phillip Roche 5301 Brooklyn Boulevard
Human Rights and Resources Commission
Dean Nyquist 7006 Dallas Road
The tables on the following pages outline the geographical distribution of the current members of the
City advisory commissions and the applicants.
•
•
Request For Council Consideration Page 3
Geographical Distribution
• Financial Commission
Applicants and Current Members
February 27, 1995
ih
Ne borho
ods
g APP .. �. s .... >: Current Members
Southeast Nancy : , :; , C:
602 Aldrich Ave. N+
Northeast
Northwest Wanda R- Mon...
x7
�� Ma,1 Or Avea Arm
West Central Kelly Ron Christensen
5129 Scott Ave: N. { 6101 June Ave. N.
Lawrence Peterson
5830 June Ave. N.
Central Donn Escher
3107 65th Ave. N.
• Southwest Jay Hrusla Lee Anderson
5Q12 N I✓ilac Dri e ! 5344 N. Lilac Drive
Ph1[lrp Roche Ned Storla
5301 Brooklyn Blvd. 4207 Lakeside Ave. N. #328
Two vacancies.
Request For Council Consideration Page 4
Geographical Distribution
Human Rights and Resources Commission
Applicants and Current Members
February 27, 1995
........................ ........... .................... ...............................
Neighborhoods Applicants Current Members
Southeast Julie Eoloff
6015 Aldrich Ave. N.
Sherry Maddox
5711 Knox Ave. N.
Northeast Dean Nygtnst
7n66 : a1[as Road
Northwest Sharon Achtelik
3213 Thurber Road
West Central Susan Larsen Brown
5829 Shores Drive
Charlotte Nesseth
• 4226 66th Ave. N.
Neng Yang
4306 63rd Ave. N.
Central John Henry
2912 Northway Drive, #301
Southwest Wayde Lerbs
5107 E. Twin Lake Blvd.
One vacancy.
r�
ti
HOL1 1ES & G RAVEN
CHARTERED
Attorneys at Law
470 Pillsbury Center, Minneapolis, Mlnneaosa 55402
RT A. ALSOP (612) 337 -9300 ROBERT C. LONG
LD H. BATTY LAURA K. MOLLET
STEPHEN J. BUBUL Facsimile (612) 337 - 9310 BARBARA L. PORTWOOD
JOHN B. D EAN JAMES M. ST ROMMLN
MARY G. DO BBINS J AMES J. THOMSON, JR.
STEFANTE N. GALEY LARRY M. WERTHEIM
CORRINE A. HEINE BONNIE L. WILRINS
JAMES S. HOLMES WRITER'S DIRECT DIAL GARY P. WINTER
DAVID J. KEN NEDY (612) 337.9215 �
J OHN R. CARSON DAVID L. G RAVEN (19-
WELLINGTON H. LAW OF COUNSEL
CHARLES L. LEFEVERE ROBERT C. CAR LSON
JOHN M. LEFEVRE. JR. ROBERT L. DAVIDSON
ROBERT J. L INDALL
T. JAY SALMEN
February 1, 1995
Mayor Myma Kragness Ms. Debra Hilstrom
3401 63rd Avenue North 3509 66th Avenue North
Brooklyn Center, MN 55429 Brooklyn Center, MN 55429
Ms. Barb Kalligher Ms. Kathleen Carmody
5548 Girard Avenue North 7024 Knox Avenue North
Brooklyn Center, NIN 55430 Brooklyn Center, MN 55430
Ms. Kristen Mann
5415 East Twin Lake Blvd.
Brooklyn Center, MN 55429
RE: Conflict of Interest
Dear Mayor and Council Members:
You have asked for my opinion relating to a question about whether there would be a conflict
of interest situation created by appointment of a person to the city's human rights commission
who also serves on the board of directors of Peacemaker, a non -profit corporation, operating in
the city of Brooklyn Center. As I understand it, the human rights commission periodically makes
recommendations to the city council as to contracts which the city should award for services
which could include services provided by Peacemaker.
There are several kinds of situations which fall within the general category of "conflicts of
interest ". One is a doctrine which relates to incompatible offices. This doctrine prohibits the
holding of two incompatible offices by a single person. For example, it has been ruled that a
person may not serve on a city council and a school board at the same time. This conflict of
interest doctrine has no application to the facts presented in this case.
The second type of conflict of interest is a statutory provision which prohibits the city from
yP tY
rY P P
entering into a contract with a council member. Such contracts are illegal and void. However,
because the proposed appointee does not sit on the city council, this doctrine has no application
to the facts of this case.
L33__ "
3R2�1 -'
Mayor and City Council
February 1, 1995
Page 2
The third type of conflict of interest comes from the common law doctrine that a person acting
in an official capacity should not act on matters in which he or she has a personal financial
interest. This type of conflict is not illegal per se. Rather, it merely requires that the person with
the financial interest not take part in the consideration or voting on a matter in which he or she
has a direct and substantial financial interest.
Under the facts of this case, I do not believe that there is an impermissible conflict of interest
because the proposed appointee does not have a personal financial interest in the any award of
a contract to Peacemaker. The courts have ruled that merely having an affiliation with an
organization which is affected by action taken by the city council does not present an
impermissible conflict. For example, in one case a council member was a contributing member
of a church which had applied to the city for a special use permit for expansion of the church.
The court ruled that it was not improper for the church member to act as a council member on
the church's application because he had no personal financial interest in the outcome of the
decision. In any case, even if a member of a board or a commission of the city had a personal
financial interest in a decision made by the city council, this type of conflict could be cured
simply by having the affected person refrain from participation in consideration of the matter
affecting his or her financial interest.
The fourth type of situation which is sometimes loosely referred to as a conflict of interest is not
a legal matter so much as a political one. It sometimes occurs that a person acting in an official
capacity finds bimself or herself in a situation which presents what may be an appearance of
impropriety. That is, it is not illegal for the person to act. However, action may be perceived
by the public as being made by a person acting in an official capacity which is not made in the
best interest of the city because that person has divided loyalties. In such cases, a person acting
in the official capacity may decide, in the interest of avoiding any appearance of impropriety, to
decline to participate in the consideration of, or voting on, the matter. For example, an attorney
sitting on a city council might elect not to participate in consideration of a rezoning application
brought on behalf of a person who had been the attorney's client on other matters. The council
member would not be legally precluded from voting on such a matter, but might elect to do so
to avoid the appearance of impropriety.
These situations arise fairly frequently in public life because people involved in an official
capacity with the city are often involved in other ways in the activities of the community. In
deciding who should be appointed to the various boards and commissions of the city, it may be
appropriate to avoid appointment of people whose effectiveness will be hampered by numerous
conflict situations or whose objectivity may be called into question because their outside activities
are fundamentally incompatible with objectively carrying out their official duties. However, it
should be kept in mind that if people were precluded from serving either on the city council or
on boards and commission because of the mere potential for a "conflict" situation, the result
would be to eliminate from public service some of the people who are the most knowledgeable
and active in the affairs of the community.
C: L2? J
aa2o, - -
Mayor and City Council
February 1, 1995
Page 3
If I can provide you with any further information relating to these issues, please feel free to give
me a call.
Very truly yours,
Charles L. LeFevere
CLL:c.kx
c__3zz_:
�F24,_,
Council Meeting Date 3113195
City of Brooklyn Center Agenda Item Numbe
Description: Item Descri P
Request For Council Consideration
•
Appointment of Councilmember to Northwest Suburban Cable Communications Commission
Department Approval:
1
Gerald G. Splinter, Vty Manager
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Appoint a member of the City Council to the Northwest Suburban Cable Communications Commission
by motion of City Council.
• Summary Explanation: (supporting documentation attached No )
This item was tabled at the February 27, 1995, City Council meeting.
Each city in this Commission has two representatives; Brooklyn Center's are City Manager Gerald
Splinter and former Mayor Todd Paulson, thus creating a vacancy in Council Member representation.
The Commission is a joint powers organization created by cities in the northwest suburbs to jointly
"supervise" the Cable TV franchise. The Commission meets seven to eight times a year at 7:30 a.m.
at the Commission's facilities in Brooklyn Park. If any of the Councilmembers have any questions,
please give me a call.
Council Meeting Date 3/13/95
3 City of Brooklyn Center A g enda Item Number C—
Request For Council Consideration
• Item Description:
ption:
Status of Image Campaign Steering Committee, PR Firm and Community Nights
Department Approval:
Terri Swanson, communications c to
1
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Consider appointing a council member to the image campaign steering committee and discuss the use
of a facilitator at the community nights.
• Summary Explanation: (supporting documentation attached No )
Steering Committee
The ad hoc communications task force was asked to select the representatives to serve on the image
campaign steering committee. Ads soliciting steering committee candidate applications were placed on
Cable Channel 37 and in the Brooklyn Center Sun Post. Additionally, applications were sent out with
the minutes of the last image campaign task force meeting.
Initially, the plan called for committee representation from the following:
• Two residents
• One delegate from the BC Chamber
• One staff member from the City of Brooklyn Center
• One business representative
• One education representative
• One council member
However, based on the interest received in serving on the committee, as well as the need to create a
well - balanced group, the communications task force has decided to expand the committee to include one
additional resident and one additional business representative. Since no additional applications were
received from business community members, the task force has decided to distribute a mailing to
Brooklyn Center businesses soliciting volunteers.
• Additionally, the task force has left vacant the position of council representative to serve on the
committee, in an effort to allow the council to choose their own representation. Because the first
meeting of the steering committee will be held later this month, the council needs to decide who, if
anyone, from the council will serve on the steering committee.
The image campaign steering committee will be responsible for overseeing the operations and funding
Request For Council Consideration Page 2
The image campaign steering committee will be responsible for overseeing the operations and funding
IS of the campaign. The committee will meet once a month, minimally. The first meeting is tentatively
scheduled for Thursday, March 23 at 7 p.m. in Conference Room B in city hall. Subsequent meetings
will be scheduled at the mutual acceptance of steering committee members.
For your information, the ad hoc communications task force has selected the following persons to serve
on the image campaign steering committee.
Resident Bob Peppe 6713 Toledo Avenue N.
Resident Bernie Gaffney 5918 Upton Avenue N.
Resident Rod Snyder 6408 Willow Lane
Chamber designee Mary Welch BC Chamber of Commerce
Business rep. Steve Bowling Brookdale Mall Director of Marketing
Business rep. OPEN
Education rep. Karen Youngberg Dist. 286 Comm. Ed Board Chair, Realtor and Resident
Council member OPEN
City of BC exec OPEN
Staff liaison Terri Swanson City Communications Coordinator
PR Firm Selection
The media goal committee met in late February to discuss the preparation of an RFP to be distributed
to public relations firms in the Twin Cities. The group felt that the RFP process should be expanded
to all PR firms interested in the project and suggested that the City use the yellow pages as its list
• reference. The group also suggested that each phase be bid on separately so that we can choose those
projects of most importance if money ends up being an issue. The group also suggested that we include
in the RFP tentative plans for 1996 so as not to discourage firms from bidding due to the project
budget.
Based on input from the meeting, the RFP for the public relations firm was sent out on March 1 to all
public relations firms listed in the Minneapolis /St. Paul yellow pages, as well as the PR firms
representing Brookdale, the Heritage Center and the Convention and Visitor's Bureau. The deadline for
RFP's is March 21. The communications task force will meet shortly thereafter to decide which, if any,
firms to interview. Interviews will take place in early April with a PR firm tentatively scheduled to
begin in mid- to late- April.
Community Nights
The Community Nights goal committee met a few times in the last month to discuss the hiring of a
facilitator to coordinate and oversee the meetings. The committee decided to hold four meetings
beginning in late - September to solicit ideas and feedback and to encourage community support of the
campaign.
The group decided to kick off the image campaign during Earle Brown Days and to use this community
festival to initiate public awareness. The remainder of the summer would be used to educate the public
before inviting everyone to community nights in the fall.
• The group has received a bid of $4,000 from a facilitating consultant and will solicit the steering
committee for o approval
to use a portion of the $25,000 set aside in the city's 1996 budget for
community nights.
Council Meeting Date 3/13/95
31 City of Brooklyn Center Agenda Item Numbe
Request For Council Consideration
• Item Description:
STAFF REPORT RE: NORTH MISSISSIPPI REGIONAL TRAIL
Department Approval:
Diane Spector, Director Publi " is
3
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Approve a resolution which approves Hennepin Parks' North Mississippi Regional Trail plans, subject
to two conditions: 1) Negotiation of a trail easement across the Lift Station #2 property; and 2)
Development and execution of a maintenance agreement which assures an acceptable level of
• maintenance.
Direct staff to negotiate and prepare a trail easement agreement, and to negotiate a maintenance
agreement.
Summary Explanation: (supporting documentation attached Yes )
In the 1985 state legislative session, the Metropolitan Council was directed to work with various
agencies to implement the North Mississippi Regional Park. The attached figure titled "Proposed
Development" details the various aspects of the park.
The City Council on March 23, 1987 approved plans for the North Mississippi Regional Park within
Brooklyn Center. Hennepin Parks has for several years been acquiring properties on the west bank
of the Mississippi River, between Lyndale Avenue and the river. They now own all necessary
parcels except the parcel on which the City's Lift Station #2 is located, and Riverridge Park.
Riverridge Park is currently owned by Mn/DOT (it is excess freeway right of way); Mn/DOT is in
the process of conveying Riverridge Park to the City, which will, it has been agreed, in turn convey
the property to Hennepin Parks to complete the North Mississippi Regional Park.
Hennepin Parks has received federal ISTEA funding to construct a bicycle /pedestrian trail in this
park. This trail is intended to connect to a similar trail which is being constructed in Minneapolis.
• This Minneapolis trail will in turn connect to the Webber /Victory/Wirth trailway at the Mississippi
River near the Camden Bridge. On the north end, the trail will connect to the trail underpass built
under I -694, then to the City's trail system on Willow Lane and West River Road. There is also the
possibility of future connections to the City's trail system on 57th Avenue.
Request For Council Consideration Page 2
Trail construction is planned in 1995. Hennepin Parks and its consultant Barton - Aschman have
prepared final plans and specifications for the trail project, and in accordance with Resolution No.
• 87 -60 are requesting the City Council's approval of those plans. Staff have spent considerable time
with Hennepin Parks and Barton - Aschman, and are satisfied that the proposed plans meets all our
technical, Comprehensive Plan, and other requirements.
Staff recommends that the Council approve the plans, allowing Hennepin Parks to proceed with
advertisement and bidding process, but that the approval be contingent on two things.
1) Hennepin Parks requires a trail easement from the City to place the trail on the lift station
parcel. At the time the City swapped properties with Hennepin Parks to relocate and
reconstruct this lift station, it was agreed that the City would convey an easement when the
final trail alignment was known. The first condition of approval is that the City Attorney and
Hennepin Parks determine the easement requirements, and that an easement agreement be
prepared for future Council authorization.
2) City staff and the neighbors across Lyndale Avenue from the park require assurance from
Hennepin Parks that the park will be adequately maintained. The second condition of
approval is that staff and Hennepin Parks develop a maintenance agreement which assures
that the park and the trail will be maintained at an acceptable level. This maintenance
includes mowing, trash pickup, removal of items illegally dumped, snow plowing,
maintenance of the proposed drinking fountains, the portable toilet facilities which will be
added at the fishing pier, etc. Issues of security also need to be addressed. It may be
• feasible to develop an agreement whereby the City provides a certain amount of maintenance,
and Hennepin Parks reimburses the City or pays an annual maintenance fee. We would also
expect that this park would become a part of our Adopt -A -Park program.
A copy of the trail plans will be available for the Council to review prior to Monday night's
meeting.
•
Member introduced the following resolution and moved its
adoption:
RESOLUTION NO.
RESOLUTION APPROVING PLANS FOR HENNEPIN PARKS' NORTH MISSISSIPPI
REGIONAL TRAIL, AND AUTHORIZING STAFF TO ENTER INTO NEGOTIATIONS FOR
A MAINTENANCE AGREEMENT AND TRAIL EASEMENT
WHEREAS, the City Council on March 23, 1987 by Resolution No. 87 -60 approved the North
Mississippi Regional Park plan; and
WHEREAS, Resolution No. 87 -60 requires Hennepin Parks to seek the City Council's approval
of any final development plans within that park; and
WHEREAS, Hennepin Parks has developed final plans for the North Mississippi Regional Trail
to be constructed in Brooklyn Center, and requests the Council's approval of these plans; and
WHEREAS, staff have reviewed said plans and recommend approval subject to certain conditions.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center,
Minnesota that the final plans for the North Mississippi Regional Trail are hereby approved, subject to
the following conditions:
1. The City and Hennepin Parks develop and enter into an agreement conveying from the
City to Hennepin Parks an easement for trail purposes across the parcel on which Lift
Station #2 is located.
2. The City and Hennepin Parks develop and enter into an agreement specifying
maintenance requirements and responsibilities.
3. Staff are hereby authorized and directed to negotiate above said agreements, for future
Council approval.
Date Mayor
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
�■ Proposed Boundary v
(West Bank only)
•�� Connectfng Regional Park ,
Boundary (1 -694 /Camden . � " " " I - as4
Bridges, Waterworks)
....... Proposed Trails .2
•t• - -• Outside Trail Connections /
® Trail Touchdowns '
Proposed Recreational
Node ° ANOKA COUNTY
Boat Access ova" AIVEAFRONT
i
ACTION t:
REGIONAL PARK
Provide tram touchdown and underpass
l
ACTION 2 : 671h Av. N. «
Eliminate Brooklyn Canter boat access
ACTION 3: ti
Develop limited taci2tie3 alcnq river
;�4 9
1 � a
a
BROOKLYN CENTER
53rd Av.N.
MINNEAPOLIS
ACTIONS 4 and 5: t�
Construct separated
p trail between and �
Camden Bridges
ACTION 6: 6
Daveicp entrance at 49th Ave. and 48th Av.N. I _�
recreational nods between 471h and .�
5 f at Ave.s 4
Q
• h
9 d
: h �
y
• •t
Webber al •
FRIDLEr'
ACTION 7: •
Park (AN CO.)
Provide trail touchdown s,, - -� _
N. E. MINNEAPOLIS
ACTION 8: .••r /�' (HE.MEPIN CO.)
04rade /Improve boat access Q.,�• w 7~ • �•. +•• g� 9b
ACTIONS 9a —d: 42nd N. Camden'• 9C
Provide trail connections to south and east Bridge
8 �
' orth httssissippi Regional Park
PROPOSED DEVELOPMENT
N
0 .S i
Mile
r
Member Celia Scott introduced the following resolution
and moved its adoption:
RESOLUTION NO. 87 -60
RESOLUTION APPROVING THE DRAFT PLAN OF THE NORTH
REGIONAL PARK STUDY /PLAN DATED JUNE 12, 1986 SUBJECT TO
CERTAIN CONDITIONS
WHEREAS, the Minnesota Legislature mandated a review of
the feasibility of the North Mississippi Regional Park; and
W A Citizen's Committee examined the feasibility
and has recommended a regional park be created; and
WHEREAS, the Brooklyn Center City Council has received
from an Ad Hoc committee a favorable recommendation regarding the
regional park concept; and
WHEREAS, the Brookly Center ComA
designate
• Yn _d regional park as
rehensive Guide Plan
desi
the ,
g area within the propose
eventually being developed as public open space.
NOW, THEREFORE, BE IT RESOLVED that the City Council of
the City of Brooklyn Center hereby approves the draft of the
North Mississippi Regional Park study /plan dated June 12, 1986 on
the condition that:
1. The Ci t I er will have
y o� Brooklyn Ce n t er t right- to
�..e r_gh �
maintain its sanitary sewer lift station necessary
appurtenances and water sewer util?ty easements
within the designated park area.
2. The Suburban Hennepin Regional Park district will
submit to the City of Brooklyn Center before the
time of construction, the final development plans
for the portion of the regional park within
Brooklyn Center for review of compliance with the
Master Plan as contained in the North Mississippi
Regional Park Study /Plan dated June 12, 1986.
3. Any condemnation of property within the proposed
Regional Park within Brooklyn Center will require
prior approval by the Brooklyn Center City Council.
4. Sufficient funding is available for the purchase of
property from property owners who are currently
interested in selling their property.
S. The Suburban Hennepin Regional Park District
commence negotiations with funding agencies to
assure the development of the portion of the North
Mississippi Regional Park within Brooklyn Center
within 10 years of the date of this resolution.
r
RESOLUTION NO. 87 -50
March 23, 1987
Date Maya
ATTEST:�-
Clerk
The motion for the adoption of the foregoing resolution was duly
seconded by member Bill Hawes, and upon vote being taken thereon,
the following voted in favor thereof: Dean Nyquist, Celia Scott,
Bill Hawes, and Rich Thies;
and the following voted against the same: Gene Lhotka,
whereupon said resolution was declared duly passed and adopted.
JI
I
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� N
PARK ENTRAN� TRAIL LAYOUT STANDARDS: SIGN OiB - 0 W IOOr ZCOI
4 REMOVE EXISTING DRIVEWAY APRONS,
SEE DETAIL
IO FOR VERTICAL GRADES 4108 LESS. REMOVE EXISTING CURB BROOKLYN CENTER REPLACE LURE AND GUTTER (TYPICAL) BEGIN LON5TRULTION MIN HORIZONTAL RADIUS 15 SO' REST AREA AND GUTTER AT DRNEWAY SANITARY SEWER PRESERVE EVERGREEN TREES i
AT 55KD AVE. N FOR YEKTRIAL GRADES 41 TO 61 SEE DETAIL INSTALL CURB RAMPS PUMPING PLANT
MIN. HORIZONTAL RADIUS 19250' AS PER MNpOT STD NOTE: ALL HOUSES ON EAST SIDE OF LYNDALE AVENUE CONNECT COPPER PIPE FROM DRINKING J
PLATE 703Q WILL BE REMOVED BY OTHERS PRIOR TO PROJECT FOUNTAIN TO HOUSE SERVICE P1LT03:D OIf. Pf#SRYN TRH.
CONSTRUCTION — moan W. wIOwMmwv CA&UMN
MtfO.EDMOE"W1C/J16W' L
.. .. ..
........:..................:......................................:...................:...................:...................:...................:...................:......................................................... ............................... ...
. : ..........:.... ....:.........:.........:.........:........:.. ......:.:.:.:............. ......... ......... ......... ......... ......::: :::...... : ........ .
.......
.........
. ... .........
E1(15TING.GROUNDLINE O TRAIL4 PROP05EO..RA C PROFILE .:.........:.........:.........: ......... :......... .......... :......... :.........:.........:..................:............ ...........................:
....:.........:........::.........:.........:.......... .......... ....... .
. .......................
....:.........:....... .:.........:............................:.........:.........:... ......:.........:......... :::..
..... :................. . ......... .........:........:
................. ...........:................... .. ................;.........:........ .:......... EXISTING::: ::::::::: i:::...... i:......: :i:::......E:.:::::::i......... ......... .........E......:::i::::::
E%15T.ING,G9OUNDLINE O.TRAII....:. .
— — - _ : " .:.........:.........:....... ; ......... ; ......... ...... ::kEJAINING ?WALL.:::::: ::::::::: ::::::::: ::::::::: E::....... ......... ......... ......::: :::::::::I ::....
. ..:.........:........
.................. ...............................
:...................:...................:...................:.......... ....YCL :c....: :.:.:. ... 1....:.......................................;................... ............................... P. ROP.OSED ................................ ............................. .
............
...
asn ....... :.........:.........:..... ... r.....
:• � .:........... ;................::::::....... .... rK4? 14E :::::'':: ::::::.._..'::::::..:
:.........:.........:.........:.........:...... ...:........................... ti
............................ .............. ... ......................
........................... ...............................
........................... ............................... X.. PROPOSED .........,.........:. ;.........;......
........................::
:................... :.........
:.........:. :.........: .......... ......
:.........:.........�... EXLST1NG: 5FAIRWAY.:.::::::::::::::::::::':::::::: :: ::::::::::::::::::: ::::::::::
....:.........:.........:.........:................... : .........
:.........:........... ...� . T
..... ...................:..........
............................................:.........: .........:.........:.........:. ... .... ........:.........:.........:.. - -
.........:.........:.........:.................. ...........................:. \ .... :.... ...... BE REMOY�P.QY GPN.Y!Gt4.)..............
:.........:............................. ........................�.....• .. Y .......;..... ;... ......;.....EXL5ITNG:GROUflDI1NE ::: YCL' r: 50'.:::::::?::::::::: i:........;.........;.........:
..:::...:::::: i.........:......
...
f�1
:::::
+0
......... :......... :......... :........ .:.........:.........:......... ... .....:.........: ..:................:........:'. IIAII:: PROFILE::::::::1......... .:::::i:::::::::;::::::::: :::::::::i......... ......... . ::::::: ?:::::::::i......... ......... ......:::
.........:.........:............................ .:............................. ................. ............................... .. .................. ............................... .
TRIM EXISTING BRANCHES STATION LINE
2' FROM EDGE OF TRAIL EXISTwG RAILING
TO
(APPLIES TO ALL SECTION 1. LYNDALE AVE 9' 5'+ /• 17' BITUMINOUS TRAIL Y
STATION LINE x. b' -74' GRASSE AREA
LYNDALE AVE. '
(0 BACK OF CURB)
VARIES 7.9 I2' BITUMINOUS TRAIL 4'I 3' SOD
LYNDALE AYE. 2' 7
EXISTING
—)� -
9•/
O \ �••�
TYP. MATCH ' EXISTING SLOPE (21 +/- CONCRETE .o,,, ' "SEED AND WOOD FIBER
BLANKET ON SLOPE
-
CURBANDGUTT - 1 - ' / RETAWING
-- - -- 6" (TYP.).( 1, WALL
SEE INSET A
(1) TRAIL SURFACE TO BE ABOVE ADJACENT 50D: 12' BITUMINOU TRAIL
SEE INSET A
SECTION A -A \ d, OD D COMMON BORROW \ 4k SL OpF SILT FENCE 9
SCALE: 1 ".5' \���• 21 -.. EX15TWG GROUNDLINE \\
SEEINSEiA SECTION E—E \ \ \--- -- ----' - - - - -- 1 -
SCALE, I" . b'
SECTION C -C
SCALE: 1'. 6'
1 BITUMINOUS TRAIL EXI5TING POWER POLE
_ _EXISTING GROUNDLINE _ _ - _ - STATION LINE \
EXISTING FENCE
�` LYNDALE A . 1.5' 12' BITUMINOUS TRAIL SANITARY SEWER
PUMPING PLANT
21 3./ 51L1 FENCE 6 FIRE HYDRANT
COMMONE)(CAYATION (2) SE ETA --- - - -__- --
2.5" BITUMINOUS WEARING COURSE - TYPE 41 COMMON BORROW (2)
6' AGGREGATE BASE CLASS 6 (1) 51 MAXIMUM LONGITUDINAL TRAIL SLOPE SEE IN5Ei A
(2) BALANCE EARTHWORK BETWEEN CUT AND FILL SECTIONS
COMPACTED SUBGRADE (6) SEED AND MULCH SIDE5LOPE5
INSET A SECTION B -B SECTION D -D
SCALE: 1" . 6' SCALE: 1". 5'
Nv DATC REVISION_ __ CERT.MO er REC. ND.�DATE� rNE r.n I
JHU _ r P« �+ T MISSISSIPPI 063646 "
- - - - - BartOn'ASChmatl Associates Inc. NORTH SIS IPPI PARK o
:Lu
BJW v ...:: ••+ ' SUBURBAN HENNEPIN REGIONAL PARK DISTRICT CONSTRUCTION PLAN wIE 4
ACW "- ' + - - - -'" ' —" "" CERiVIEO BY wo�c.:e+m.vcTREC. NO,�DA1E -� SP 91.110.04 SOUTH PROJECT LIMITS TO STA. 25 + 00 or 13
ADJUST EXISTING CATCH BASIN - RAISE ,
' ro GRATE TO MATCH ROADWAY SURFACE.
SLOPE PAVEMENT DRAIN TO CATCHf3 D GUTTER TO
a
_ Um INSTALL ENTRANCE GATE l -8 g I LEGEND
- l� -4 INTERSTATE 6 941 I
_.
- w= 0 50 100 200
MISSISSIPPI RIVER '� P�'OO DIL PC9ENV3W iPIa.
•,� ��� RELOCATE GUARDRAIL >�FWPO%V W ROID&YWV"4✓Cl2G1NEflQH
TRAIL LAYOUT STANDARDSI
FOR VERTICAL WOES 4% OR LESS,
MIN HORIZONTAL RADIUS 15 9a PkLTO.EV MOG1LlR f>XMtGWNJ.
REST AREA AND BEGIN ROADWAY WIDENING BEGIN RETAINING
�J • DRINKING FOUNTAIN BEGIN CURB AND GUTTER STA. a6 . DO WALL 49.50
FOR VERTICAL GRADES 41 i0 6%
SEE DETAILS e AND a MIN. HORIZONTAL RADIUS i &250'
s 1 �• �''P' 10 10
s
y s • COPPER PIPE FOR
DRINKING FOUNTAIN
........• ........... ..........:.........:.......... ... ...:.........:................. ...
i.:.'.:...: ' '...'. i..." . ............i.................:
...:.:...................:...................:...................:...................:.. ................:.............. .:...................:................... :...................:..........
........................... .................. ...... > .................. .........;......... :.........:.........;...:..::: ::':......:
• :......... 4 .....:.................... — .....:.........:................ ..:.........:.........;.:.:....
N I TRAIL •ST...... ...:.........:.... .
:.............................. .......:....................... ..
........... EXLSTING.GROU DC NE.b RA ...:.... .... ......... ... .... .
• .. .:........ .:.........:.........:......... .........:.... ...:.........:.........:.........:............ .......!.........:.........:...
...:........ .:.........:.........:......... :
......:.........:.....
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.
.......... ......... :......... :......... ...................:.... .:...... .......................:....... ........ ..................
.... ...... ....:.....
....:.........:.....
....:...........
............... ............................... ...................:............................ ...........:.. ................. .........:...
...:...................:.................... ............... ................. ......................................... ............................... ................... .. .. ..
TRAIL PROF LE TO FOLLOW EX STNG ROADWAY P ROfIE :.........:.........:.... ...............:.........:.....
........:.........:.........:.........:.........:...................:. ........:.........:.........:..
......:...
..... .. .....:24:::::::27........2$ ....... 79 ..... 30 a no: 31...... ..32.......33.......3.4......35 } 7.tlQ ..... 36 ....... 37...::::::3'6 ::::::: 39:::::: 4a F 0.0 ::::::41: :::::::...::::::::. ...::::. ......... { DR ..... of ::..... 4:7:::::::: 46 ::::::: RJ.. 5.. i DD ......
25�QO..... ,
RELOCATE EXISTING GUARDRAIL EXISTING RETAINING WALL 5' ./- 23' EXISTING BITUMINOUS 17. BITUMIN TRAIL -"T I
METAL
STATION LINE W METAL RAILING AS PER MNOOT STD. PLATE 6307 ROADWAY � RAILING ® 24' PROPO5EO ROADWAY MOTH
BACK OF CURB - ® . TYPE B
TYPE A
2% -- _- - -- _ - _ - MATCH EXISTING 23' EXISTING PAVED ROADWAY
LYNDALE AVE. 17 BITUMINOUS TRAIL - -- -- - - - - 3:1 SLOPE
EXISTING PLATE
_ BEAM GUARDRAIL (I) STAKED 50 SO 11.5' BIT. PAVEMENT 17 OF EX1511NG ROADNAY
SAWCUT STRIP EXISTING TOPSOIL - (4 6" TOPSOIL AND n✓ U5EDA5 TRAIL
AK D - I { -TYPE A�
_ _ u �SIpEWALK (2) 500 V L 4X 8618 CURB d GUTTER METAL RAILING
1 I
EXISTING �+-"54TFENCE ® ��� _ 27.
GROUNDLINE
GEOGRID (5) � - -- - -- - - g.
REMOVE �.` F-- 6" °------- -' --- -_
I0EWALK -- - �� r
SEE INSET A SEE INSET A EXI5TING GROUNDLINE
SIDEWALK EXISTING GROUNDLINE J
(1) PROTECT EXISTING CATCH BASIN AT STA. 26 + 50 20 KT GRANULAR BACKFILL 6" TOPSOIL
SEE INSET B
(2) MATCH EXISTING GROUND SLOPE 2% MINIMUM (5)4 T.P. OKAINTILE WITH TYPE 1 (1) MODULAR RETAINING WALL
GEOTEXTILE WRAP. PROVIDE OUTLET !? /PROVIDE S' GEOGRID GRANULAR BORROW
SECTION F - F AT LOW POINT WIDTH ®1.5' VERTICAL INTERVALS STRIP EXISTING TOPSOIL (ASSUMED 6" DEPTH)
SCALE: V'. 5' (3)15' WALL EMDEDMENT
(4) PLACE TYPE I GEOTEXTILE
0 BACK 51DE OF WALL SECTION J - J
SCALE: I" = 5'
SECTION II - u
SCALE: 1". 5'
ACCE55 ROAD EXI5TING TREES TO
REMAIN INPLACE REMOVE EXI5TING
25" BITUMINOUS WEARING COU95E - TYPE 41 ) CHAIN LINK FENCE ENCLOSURE
CONSTRUCT 8618 CURB d GUTTER EXISTING BITUMINOUS 1 L
AND POKER POLE
5TA. 30 + 50 TO 5TA. 33 + 50
b" AGGREGATE BASE CLASS 5 ( 625 ROADWAY
COMPACTED SUBGRADE, I SEED d•MULLH to BITUMINOUS TRAIL 2'
BORROW MATERIAL, 12' BITUMINOUS TRAIL / �' DISTURBED AREAS 7
OR GRADING MATERIAL 5AWCUT PAVEMENT ROADWAY TRAIL PROFILE i
INSET A AT 6" d• FROM METAL RAILING® - _ ENO WALL - _ -
EXI5TING EDGE . TYPE A 7 ( --" B20 '" / 5TA. 38 + 00 =_ =J-- -' "'- _ - _ - _ " 5WAL _ _ SOD sop
J EXISTING
i-+— EXI5TING GROUNDLINE EXPOSED WAL (1)_ _ — .1" �( GKOUNDLINE
_. .✓"'� PROPOSEDGKOUNDLINE
AT FRONT FACE OF WALL
.(i) EXCAVATE AS REf1U1RED - COMMON EXCAVATION C -24 r � n A'G�
3.I IL LONSTRU
MAX CTI011 bEE INSET A , ,MPCULyERT
3:1 lAAXSLOPE,SEE AN BOTTOM.OF WALL
SEE INSET A MULCH SLOPES BEYOND H15 24"
500 STRIP SUBSURFACE WALL (151 METAL APRON
COMMON BORROW BEGIN WALL - SUBSURFACE MATERIAL FROM PROJECT
STA. 34 + 00
BEYOND CULVERT LIMITS
- STRIP EXISTING ROOT ZONE 24" CMP CULVERT
INCIDENTAL TO COMMON BORROW) NOTE: PAYMENT BASED ON 101& WALL FACE AREA EXTENSION 0 2% 6" TOPSOIL
4" BITUMINOU5 WEARING COURSE - TYPE at
LOPE
34 35 36 3738
6" AGGREGATE BASE CLASS 5 (1) GRADE TO MAINTAIN DRAINAGE TO CULVERT: 500 SWALE AND SLOPES WITHIN 6' OF APRON. PLACE
COMPACTED SUBGRAOE OR GRANULAR BORROW: SECTION G - G. HAY BALES AROUND APRON FOR EROSION CONTROL
SCALE: I " =5' MODULAR RETAINING WALL PROFILE
SECTION I - I
INSET B HOR. SCALE: 1" = 10a
VEKT. SCALE: T'.= 5' SCALE: I"= 5'
NO DATE RFVISION
JHU - — CERT!FIEO BY REG. NO.—DATE— 853845
Barton-Aschman Associates nnuva a I"wu
a, In c. NORTH MISSISSIPPI REGIONAL PARK
BJW 1 __ .... :• REGIONAL PARK DISTRICT
. CONSTRUCTION PLAN ..� 5
SUBURBAN HENNEPIN
. , ACw - {{ CER71EIE0 BY D REG. NO. -DATE- SP 91- 110 -04 STA. 25 + 00 TO STA. 50 + 00
' REMOVE EXISTING CURB AND GUTTER REMOVE EX511TING WOOD POSTS LEGEND
AS NECESSARY TO CONSTRUCT INSTALL MLAK05 ALONG NORTH SIDE OF _
PEDESTRIAN CURB RAMPS DRIVEWAY AND ALONG WEST 510E OF PARKING LOT --
BITUMINOUS / f T SEE DETAIL g
ROADWAY 1 0. IIb EXISTING GRAVEL ROADWAY ATf 91 �® PgRO�UDiT.Pfl1:51R1"N1P/�
m >� FHTO�Y BtT, iY1HAY/YVdk]�f Y/CGT510YTL'rJ
g x P N REMOVE AGGREGATE SURFACE DI 50 100 2001 WOW MOgjA VAT ay�Vu WITH 5' OPENING IN PACK OF CURB CONSTRUCT P-618 CURB AND GUTTER
S u z SCARIFY SUBGRAOE, SEED AND MULCH CONSTRUCT 5' z 2' CONCRETE APRON
' - x INTEGRAL WITH GUTTER I INCIDENTAL
�� --' CONSTRUCT BERM TO BLOCK BOAT LAUNCH TO CUF5 PRICE/
ACCESS DRIVEWAY UTILIZE EXCESS PROJECT
TOP501L, GRADING MATERIAL, ETC.
-- - NOT PLACE FILL 515104812.6 ELEVATION EXISTING PARKING LOT
µ� n
ADJUST MANHOLE R 5T
SEE DETAIL REMOVE CURB AND GUTTER
e \
END ROADWAY WIDENING
10 / I , O TO NEAREST JOINT PROPOSED
BEGIN ROADWAY CONSTRUCTION .\` DETAIL 6 — 'DRAINAGE
STA. 51 ♦ 50 END RETAINING WALL i
STA. 56 ♦ 90 / \ E `,�� FLOW
x) x 1 ^ `EXISTING BITUMINOUS TRAIL
FISHING PIER � L
END MATCH O I
EXISTIN CO NSTRUCT ION
BITUMINOUS /SS /S•s / j O "°/ \� i (� g �� \` _ `I CONSTRUCT B618
,a
STA. 60 50 'i'fi/� '- - CURB AND GUTTER
TRAIL LAYOUT STANDARDS:
FOR VERTICAL GRADES 4% OR LE55, INSTALL 701157 ENCLOSURE 1, _ 1,
MIN HORIZONTAL RADIUS . 90' STA. 65 +70
FOR AT PARKING LOT FINAL LOCATION "-
END TRAIL CONSTRUCTION h, I PLACE 7l 60UARE YARDS OF TYPE IV MIN. HORIZONTAL RADIUS IS2 V TO BE MOYFVBITUMINOUS OATLAUNC PAOAND 1 GEOTEXTILE AND REPOSITION EXISTING
MIN. H MATCH EXISTING BIiUMiN0U5 TRAIL I
THE ENGINEER, SEE DETAIL 18 NCRETE SHOULDER 5FTK32Fi A EA) RIP -RAP
....... • .
SCARIFY 5UBG
• • ......... • . • ..... .::.:::: i ::::::::: i : ' ::::::: i ::::: TRA ....... ....... :.:...: ... RAOE. AND M EXISTING RIP•RAP �� - - - - -� `7 DRAIN lG
IL:PROEILE ::::.: ::::.:::::: .
...............
U }1 L< GRADE A5 NECESSARY TO PROVIDE
k •y :�' AGE FL OW 70 Ex15Tlr DITCH
1
......... .........:...... ........
.......:.................
... ......................:.. .......:.........:......... :.. ...........;.........;...................;....................... ..........................;.... ............ R EPOSITION D
...... D20 .......:................... I...................:...................:...................... ............................... .. ... .... .... ...... .. ....6?D.....:..........._... TO BE E E
... ; :'..'.":':' "':'PROP05EDTRAIC:PRDFILEi':' " ""
..............
.... ....:.........:.•.......:... ................:.........:.... ::::::: ::::::
..
.........::: ::::.:i:::::. : .:i:::: 6517. .
......... ... .. .
EXISTING
.........:.........:... ......:.........:.............. GE
......... ......... ......... ......... ....... ..... .... ......... ......... ...... .. ...... :...
.............. .....:.........:.........:..... ...:.........:.........:.........:..... ..............:.........:...... ...
.......:...
..::::::::::::::
......................
.........::::.........::..::::.... .. .. FLOW
......... TRAIL'LQNSTRUCTIq(: DRAINAGE
..:......... : .........:. ' ? MATLH:EXlSTING BITUMINOUS JRA4::: .
.:.:.:.:.:.:.:.:.:. i................... i................... i................... i................... :................... :................ .:. E.................. . i.:................. i....... :........... .:.:.:.:...:...:...:.:...:. ......:.:.:.:.:.:.::.:.'.:..... i........... : ....... ?.:.:.:.:........... :............ . :.:.:..:.:.:.:.:.:.:.:.:.:.:.:. :.:.810.:.:.:.:.:.:.:.:.:.:.:.: PARKING LOT DRAINAGE
{ ::: ...: :::: :.... ........... .. g
TI SCALE: I" S
DQ
DETAI .......... .... ........................ .........:.. ............................... ............... .........:.. ..... ..... .
�J
PROPOSED ROADWAY PROFILE EXPOSED WALL 16' EX15TI G DIRT ROAD 2' 22' ROADWAY MOTH T 1
520 (05A MIN. SLOPE) ) D ) 1 BITUMINOUS TRAIL 2'
PROPOSED GROUNDLINE AT PLACE LOW POINT AT (15' BITUMINOUS 7
_— FRONT FACE OF WALL EXISTING CATCH DA51N 10' BITUMINOUS TRAIL 30/• GUTT R EXISTING O
8618 CURB 6 GUTTER ST& LURE 0
•� EXISTING GROUNDLINE STA. STA. 60 56 � O TO GROUNDLINE
815 SU8 3URFACEWALL _ 815 O _� % - -_- `
EXISTING ROADWAY PROFILE �
BEGIN WALL BOTTOM OF WALL
STA. 49 a 20 END WALL
STA. 56 ♦ 90 SEE INSET A SEE INSET A
810 49 50 51 52 53 54 55 56 57 810 (1) MATCH EXI5TING CROSS SLOPE (2X MINIMUM) SEE INSET B
NOTE: PAYMENT BASED ON jQjel WALL FACE AREA SECTION M—M (1) PRESERVE EXISTING TREES AT EDGE OF ROAD
REMOVE LOGS (INCIDENTAL) AND WOOD POSTS
HOP, SCALE: I'= 100' SCALE: 1" = 5' S L - L
MODULAR RETAINING WALL PROFILE VERT. SCALE: V. 6
SCALE: r u 5'
EX15TING GROUNDLINE 6" TOPSOIL d STAKED SOD
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13
Council Mating Date 3/13/1995
3 City of Brooklyn Center A Item Number
Request For Council Consideration
Item Description:
Discussion of Financial Commission Recommendations regarding the possible LGA /HACA cuts
impacting the 1995 Budget and Property Tax Appeal Reform
Department Approval:
Charlie Hansen, Finance Dir ector
Manager's Review /Recommendation:
t✓�
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Discussion of tax and budget issues and passage of the attached Resolution Regarding Tax Appeal
Reform.
Summary Explanation: (supporting documentation attached 'Yes )
• The Financial Commission met on March 2, 1995 with a representative of the Minnesota House of
Representatives to discuss budget and tax issues. The Financial Commission wishes to inform the City
Council of two motions it approved at this meeting.
Commissioner Ron Christensen moved that the staff prepare documents for the reform of the property
tax appeals process to be placed before the City Council for endorsement and forwarded to the State
Legislature. Commissioner Larry Peterson seconded the motion and all voted in its favor. As
described in the attached memorandum from Mark Parish, City Assessor, as somewhat more limited
response than was recommended at the Financial Commission meeting is in order. A resolution
reflecting this approach is attached for the City Council to consider.
The Governor's budget proposal which possibly could result in $264,000 of cuts in state aid to the City
of Brooklyn Center in 1995 also was discussed. Ron Christensen stated that staff should prepare some
plan or process for these contingencies and present it at the next Financial Commission meeting. Jerry
Splinter responded that the staff has started to examine this, but we don't want to overreact until it is
known how realistic the $264,000 proposed cut is. It would be appropriate to resurrect the prioritization
process the city went through about three years ago. The Financial Commission has scheduled its next
meeting for Wednesday, April 12, 1995 and the staff will have a reports on budget issues available at
that time.
MINUTES OF THE PROCEEDINGS OF THE FINANCIAL COMMISSION
OF THE CITY OF BROOKLYN CENTER
MARCH 2, 1995
EARLE BROWN HERITAGE CENTER, BLACKSMITH SHOP
CALL TO ORDER
Chair Donn Escher called the meeting to order at 7:00 P.M. in the
Earle Brown Heritage Center, Blacksmith Shop.
ROLL CALL
Present at roll call were Chair Donn Escher, Commissioners: Lee
Anderson, Ron Christensen, Ned Storla and Larry Peterson. Also
present were Mayor Myrna Kragness, Council Liaison Kathleen
Carmody, Councilmember Debra Hilstrom, City Manager Gerald
Splinter, City Assessor Mark Parish and Finance Director Charlie
Hansen. Matt Shands, Fiscal Analyst for the Tax Committee of the
Minnesota House was present to represent House Majority Leader Phil
Carruthers. Others present were Phil Roach, Nancy Carlson, Rod
Snyder, and Phil Cohen.
Meeting with Matt Shands Fiscal Analyst for the Tax Committee
Mr Shands presented a letter from Phil Carruthers to the Financial
Commission. The letter discussed the governor's budget proposal
for $57,000,000 in cuts to local units in 1995 and another
$20,000,000 in cuts in 1996. Sentiment in the legislature seems to
be to moderate at least the 1995 cuts to some extent.
Discussion shifted to some of the questions which the Financial
Commission had provided in advance to Representative Carruthers.
1. What is the future of L.G.A. and H.A.C.A?
The Local Government Trust Fund has never worked as intended to
support L.G.A. and H.A.C.A. The state has raided the fund in years
when there were surpluses and propped it up in years of deficit.
The entire system of state aids is being re- examined in the
legislature.
2. What future revenue sources should cities count on?
Cities may be turned to local sales or income taxes. This would
create further disparities between "rich" and "poor" units of
government. The state would then be forced into additional efforts
such as fiscal disparities or the Orfield tax base sharing bill to
even out the inequities.
3. Does the state intend to shift school and welfare funding away
from the property tax and increase city reliance on the
property tax?
Such a shift did happen a couple of years ago. The state is
looking at ways to increase per pupil aid to schools and this may
bring them back to another shift from the cities. It is too early
in the session to predict the outcome of this issue.
4. Can the property tax appeals process be speeded up?
Commercial property owners now typically refuse to provide
information to or seriously negotiate with the city assessor.
They plan from the start to take the case to tax court. This
process can easily take three or four years. If the tax court
orders a reduction, it applies to multiple years. Our loss
could be limited to one or two years if the process were
speeded up. The city only collected 93 cents for each dollar
of tax levied in 1993 and 1994.
Discussion followed that it would be desirable to start legislation
which would address this problem. Commissioner Ron Christensen
moved that the staff prepare documents for the reform of the
property tax appeals process to be placed before the City Council
for endorsement and forwarded to the State Legislature.
Commissioner Larry Peterson seconded the motion and all voted in
its favor.
Donn Escher asked if the City should be considering a hiring freeze
or postponing bond issues in the light of state funding problems.
Budget adjustments would need to be more severe if they don't start
until the last six months instead of the last ten months of the
budget year. Ron Christensen stated that staff should prepare some
plan or process for these contingencies and present it at the next
Financial Commission meeting. Jerry Splinter responded that the
staff has started to examine this, but we don't want to overreact
until it is known how realistic the $264,000 proposed cut is. It
would be appropriate to resurrect the prioritization process the
city went through about three years ago.
Approval of Minutes
A motion was made by Commissioner Lee Anderson to approve the
minutes of the September 1, 1994 meeting. Commissioner Larry
Peterson seconded the motion and all members voted in its favor.
Election of Officers for 1995
Commissioner Ron Christensen nominated Donn Escher to be Financial
Commission Chair. All members voted in favor of the appointment.
Chair Donn Escher appointed Commissioner Ned Storla to be Vice
Chair.
Organization Evaluation Process
Jerry Splinter explained that this process began two years ago and
that areas 1 & 2 have been completed. We now should begin area 3.
This effort will require commitment from all levels of the city or
it will fail. Donn Escher asked if this has been tried before in
the Police Dept. and what the commission is asked to do tonight?
Jerry Splinter responded that something like this has been done on
a small scale in the Public Works and Police Departments for the
past several years. The Financial Commission should develop a plan
for the process and identify the resources necessary to carry it
out, possibly by July 1.
Discussion of 1996 Budget Calendar
Jerry Splinter drew the Commission's attention to a draft of the
1996 Budget Calendar. The dates are still tentative. Donn Escher
pointed out two dates that Commissioners should mark on their
calendars. These were Thursday, May 4, 1995 for preliminary
discussion of the budget and Monday, August 21, 1995 for a joint
meeting with the City Council.
Update the Adequate Fund Balance Formula
Donn Escher asked when the Financial Commission could take up the
issue of updating the Adequate Fund Balance Formula. Charlie
Hansen replied that this could be on the agenda for the next
meeting.
Next Meeting
The next meeting will be Wednesday, April 12, 1995 at 7:00 P.M.
ADJOURNMENT
At 8:55 P.M. there was a motion by Commissioner Ned Storla and
seconded by Commissioner Larry Peterson to adjourn the meeting.
The motion passed unanimously.
MEMORANDUM
TO: Mayor Myrna Kragness
Councilmember Barb Kalligher
Councilmember Kristen Mann
Councilmember Debra Hilstrom
Councilmember Kathleen Carmody
Gerald G. Splinter, City Manager
Charlie Hansen, Finance Director
FROM Mark P. Parish
City Assessor
DATE: March 9, 1995
RE: Financial Commission Recommendation
Proposed Tax Appeal Reforms
The purpose of this memorandum is to follow up on the Financial Commission meeting held on
Thursday, March 2. At that meeting, the Financial Commission members recommended that
the City Council pass a resolution asking the Minnesota Legislature to further consider reform
of the tax appeal process. This memorandum is intended to further address possible actions
in this regard.
Of prime concern to the City of Brooklyn Center and other taxing entities is the uncertainty of
tax receipts caused by a slow and difficult appeals process. The financial commission believes
that in order to improve the fiscal stability, there should be changes in the current appeals
process. As I mentioned that evening, the 1994 legislative session did result in two changes
intended to improve the process. First, the filing deadline was changed from May 15 in the year
in which taxes are payable to March 31. Second, on income producing property, the petitioner
must now provide information within 60 days of the petition filing, rather than 45 days before
trial. In other words, the income information must now be provided no later than May 31,
rather than a year or more following the filing date.
While the 1994 session did rovide these improvements, there may be additional clarification
P P � Y
or improvements needed. F "
For instance the term income information may P � Y need to be further
defined or clarified. Additionally, it may be beneficial to further adjust the filing and
information rodu i
ct on deadlines. However, s Ho e er I do not believe it would be
P � rodent to seek these P
refinements in the 1995 session. A number of individuals consulted since the financial
commission meeting have advised that the legislature does not look favorably on requests to
make additional changes prior to testing the changes made to date. I am concerned that seeking
� b P � g g
further changes in this legislative session may jeopardize the changes achieved last year.
Therefore, I believe it would be prudent to wait until the 1996 session.
March 9, 1995
. Page 2
At this time, I believe the city of Brooklyn Center should continue to monitor the changes made
last year, and begin the dialogue with other local units of government including the school
districts. I will work closely with the Hennepin County Attorneys Office to identify areas where
the current appeals process could be improved. I believe we could also work closely with
other cities, counties, and school districts to build a broader base of support for additional
changes, should they become necessary. By being proactive on this issue, we can identify
solutions rather than simply complaining of a problem. We will be able to make a credible
effort in 1996 and overcome the likely resistance from the legal community.
If it is the council's wish to follow the recommendation of the financial commission, favorable
consideration should be given to the attached resolution. The resolution identifies the problem
and encourages staff to work with other units of government to identify potential solutions that
could be pursued in the 1996 session. If there is any additional information desired on this
matter, please feel free to contact me at 569 -3355.
MPP:km
Member introduced the following resolution and
moved its adoption:
RESOLUTION NO.
RESOLUTION REGARDING TAX APPEAL REFORM
WHEREAS, the City of Brooklyn Center is concerned about the stability of our
finances; and
WHEREAS, property taxes constitute roughly fifty percent of our revenues; and
WHEREAS, property tax appeals have become a significant problem reducing our
property tax collections to nearly ninety-three percent of the levy; and
WHEREAS, the city of Brooklyn Center believes that statutory changes can bring
greater stability to taxing entities without jeopardizing the constitutional rights of property tax
payers.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center that city staff and elected officials should work with other cities, counties, and
school districts to identify potential areas of improvement in the property tax appeal system and
pursue their implementation.
Date Mayor
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was ;
and upon vote being take ! `'
favor thereof: i
and the followin g voted against the same:
e.
whereupon said resolution was declared duly passed and adopte
Council Meeting Date 3/13/95
3 City of Brooklyn Center Agenda Item Number 9 IC5
Request For Council Consideration
Item Description:
An Ordinance Amending Chapter 23 of the City Ordinances Regarding Secondhand Goods Dealers and
Pawnbrokers
Department Approval:
j
Gerald G. Splinter, UY Manager
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
It is recommended the City Council approve first reading of An Ordinance Amending Chapter 23 of
the City Ordinances Regarding Secondhand Goods Dealers and Pawnbrokers and set a date for public
• hearing and second reading.
Summary Explanation: (supporting documentation attached No )
In 1994 a moratorium on the development of secondhand goods stores, pawnshops, and other similar
uses; check- cashing businesses; and temporary employment businesses was adopted by the City Council
pending completion of the study and the adoption of any amendments to the City's zoning ordinance.
The attached ordinance amendment requires secondhand goods dealers and pawnbrokers to photograph
or videotape the seller.
•
CITY OF BROOKLYN CENTER
Notice is hereby given that a public hearing will be held on the day of ,
1995, at 7 p. m. or as soon thereafter as the matter may be heard at the City Hall, 6301
Shingle Creek Parkway, to consider an amendment to Chapter 23 of the City Ordinances
regarding secondhand goods dealers and pawnbrokers.
Auxiliary aids for persons with disabilities are available upon request at least 96 hours in
advance. Please contact the Personnel Coordinator at 569 -3300 to make arrangements.
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 23 OF THE CITY
ORDINANCES REGARDING SECONDHAND GOODS DEALERS AND
PAWNBROKERS
THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS
FOLLOWS:
Section 1. Chapter 23 of the City Ordinances of the City of Brooklyn Center
P y Y y
is hereby amended by adding the following:
Section 23 -618. RECORDS.
A secondhand goods dealer or pawnbroker must, at the completion of any
transaction, make photographic record of the seller, the photographic
identification used, and the transaction receipt using —a split image
photographic device. All ID's and receipts must be legible when printed
and must bear the date of the transaction. The exposed film used to
record these transactions must be retained for a minimum of one year after
the date of the last transaction recorded on the roll. It must be turned
over to an authorized Peace Officer, upon demand, at any time during the
retention period. A suitable video device capable of a clear image of the
above elements would also be allowed as long as the image is of at least
five (5) seconds in duration.
Section 2. This ordinance shall be effective after adoption and thirty days
following its legal publication.
ORDINANCE NO.
Adopted this day of , 1995.
Mayor
ATTEST:
Deputy Clerk
Date of Publication
Effective Date
(Brackets indicate matter to be deleted, underline indicates new matter.)
Council Meeting Date 3/13/95
3 City of Brooklyn Center Agenda Item Number
Request For Council Consideration
• Item Description:
Discussion of Modification of Appointment Process for Advisory Commission Members
Department Approval:
Gerald G. Splinter, C6eManager
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
The Council discuss and direct Staff to confirm the current process or prepare a resolution modifying
the current process in either the manner suggested or some other fashion.
Summary Explanation: (supporting documentation attached Yes )
• The City ouncil asked Staff to review the current appointment process and make suggested chap
y PP P gg es g
in the process which would keep the process open but possibly streamline it. We have reviewed the
process and find most of it is workable and it achieves the goal of openness in the appointment process.
However, the last portion of the process which involves Mayoral nomination and Council approval of
appointees could possibly be streamlined.' Currently the process requires the Mayor to present the
appointment at the City Council meeting. If the nominee is approved unanimously, the appointment
is confirmed. If the nominee is not approved unanimously, then the nomination is tabled until the next
regularly scheduled Council meeting at which time the Mayor could nominate the individual for a
second time and then it only takes a majority vote of the City Council to confirm the nomination.
We would suggest the Council might want to consider modification of that process in the following
manner:
First, have the Mayor identify and submit the nominee with the agenda materials prior to the
Council meeting at which the nomination is considered.
The next step would be for the City Council, at that meeting, to vote on the nomination and pass
if by only a majority vote.
Attached please find a document titled Suggested Language for City Advisory Commission Appointment
Pro w a Q
Proce hick lays out
y a si ,�ested seven -step process. It also includes the current appointment PP process
P
• language. The first five steps of the process are identical to the current language. Steps six and seven
make the modifications as described above. We believe this process, if adopted, could possibly
eliminate some of the concerns and problems identified by the City Council with the current language.
City of Brooklyn Center
40 Suggested. Language for City Advisory Commission Appointment Process
"The procedure for filling Commission vacancies is as follows:
1. Notices of vacancies shall be posted for 30 days before any official City
Council action is taken;
2. Vacancies shall be announced in the City's official newspaper;
3. Notices of vacancies shall be sent to all members of standing advisory
commissions;
4. Applications for Planning Commission membership must be obtained in the
City Clerk's office and must be submitted in writing to the City Clerk;
5. The City Clerk shall forward copies of the applications to the Mayor and City
Council;
* 6. The Mayor shall identify and include the nominee's application form in the
Citv Council agenda materials for the Citv Council meeting at which the
nominee is presented;
* 7. The City Council, by majority vote, may approve an appointment at the City
Council meeting at which the nominee is presented."
Current language is as follows:
Notices of vacancies shall be posted for 30 days before any official City Council
action is taken. Vacancies shall be announced in the City's official newspaper and
notices of vacancies shall be sent to all members of standing advisory commissions.
Applications for Planning Commission membership must be obtained in the City
Clerk's office and must be submitted in writing to the City Clerk who shall forward
copies of the applications to the Mayor and City Council. The Mayor shall present
at a regular City Council meeting the nominee for Planning Commission appointment
who has submitted the required implication form. By unanimous vote the City
Council may approve an appointment at the City Council meeting at which the
nominee was presented or, by majority vote the City Council may approve an
a..1212ointment at a regular City Council meeting following the presentation of the
nominee.
* Suggested changes