The URL can be used to link to this page

Home My WebLink About1995 02-13 CCP Regular Session C7 CITY COUNCIL AGENDA CITY OF BROOKLYN CENTER FEBRUARY 13, 1995 7 p.m. PY1 1. Call to Ord °' � UPO-1/ 2. Roll Call (:� XC 3. Opening Ceremonies a. Boy Scout Flag Ceremony 4. Council Report A- 1` fl 4- 0 5. Presentation 6. Approval of Agenda and Consent Agenda v i //k (,A, I 6- 7, -The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. a. Approval of Minutes -Councilmembers not present at meetings will be recorded as abstaining from the vote on the minutes. 1. January 23, 1995 - Regular Session KM le C A'� o 2. January 30 1995 - Special Session Resolution Expressing Recognition and Appreciation of Sarah Robinson Pollock for Her Dedicated Public Service on the Park and Recreation Commission LIZ C. Resolution Accepting Quotes and Authorizing the Purchase of One (1) Photocopier K_'1-1 / k C / 4"t ti -- C & -This item was approved in the 1995 Recreation Administration Zget. d. Resolution Establishing Project, Approving Plans and Specifications, and Directing Advertisement for Bids for 1995 Sealcoat Program, " gram, Improvement Project No. 1995-06, Contract 1995-A / V, of t", 7 - V / e. Resolution Authorizing Advertisement for Rebidding, Improvement Project No. 1994-15, ADA Trails, Curb Cuts, and Pedestrian Ramps, and Improvement No. 1994-23, 1995 Sidewalk Replacement - Miscellaneous Locations �► Ato of-" ��°._ Lam. CITY COUNCIL AGENDA -2- February 13, 1995 f. Resolution Authorizing Advertisement for Rebidding, Improvement Project No. 1994 -33, Miscellaneous Removals, Excavation, and Concrete Curb 1ni�� 1� g. Resolution Authorizing Advertisement for Rebidding, Improvement Project No. 1994 -25, Pedestrian Bridge Repair in Garden City Park and at County Road 10 `i" —t'1 h. Resolution Amending Improvement Project No. 1993 -19, Central Garage S — Improvements, For Telephone and Data Improvements i. Resolution Accepting Proposal for Soils Study for Street Improvement .2 Woodbine Neighborhood, Improvement Project Nos. 1995 -07, 08, & 09 ��` j. Resolution Calling for a Public Hearing on Proposed Use of Year XXI (1995) ,C� /COL" , Urban Hennepin County Community Development Block Grant Funds 7 5 L/ -7 k. Resolution Amending the 1995 General_ Fund Budget to Include Funding for Brooklyn Community Band �', °-j Resolution Expressing Recognition and Appreciation of Denis Kelly for His Dedicated Public Service on the Financial Commission m. Building Code Appeal by David and Leslie Andresen, 6821 Perry Avenue North -This item was first discussed at the January 23, 1995, City Council meeting. n. Licenses 7. Open Forum ' L 8. Council Consideration Items -' Approval of Image Campaign Plan ' b. Resolution Accepting Proposal and Awarding Contract for Professional Services, Improvement Project No. 1993 -18, Park and Ride /Pond and Associated Improvements /� j t,j C. Staff Report Re: 1995 Street Improvement Projects 1. Resolution Terminating Consideration of Improvement Project Nos. 1994- 03 & 04, 57th Avenue Improvement for Construction in 1995, and Cancelling Public Hearing ,�- i) 4 / r, / 1 - - - f • t CITY COUNCIL AGENDA -3- February 13, 1995 2. Resolution Terminating Consideration of Improvement Project Nos. 1994 - ` 07 & 08, 73rd Avenue Improvement for Construction in 1995 / D t rLt 3. Resolution Establishing Parking Regulations on MSAP 109 - 108 -05, S Humboldt Avenue North Between 69th and 73rd Avenues North t i O'H LY1 ru O1� �V� 61 l,�t --» v1.(� ✓Y} 'i-U'.:f1" t i C f t d. Staff Report Re: Woodbine Neighborhood Improvements 1. Resolution Terminating Improvement Project Nos. 1995 -01 & 02, and -� /kit/ Establishing Improvement Project Nos. 1995 -07, 08, & 09, Woodbine Neighborhood Street, Storm Drainage, and Utility Improvements d. Items Removed from the Consent Agenda 9. Adjournment AD 14- e ls —IS Council Mewing Date Fcbnmry 13, 1995 31 Chy of Brooklyn Center Agenda item Number Request For Council Consideration • Item Description: City Council Minutes January 23, 1995 - Regular Session January 30, 1995 - Special Session Department Approval: Sharon Knutson, Deputy City Clerk Manager's Review /Recommendation• No comments to supplement this report Comments below /attached Recommended City Council Action: • h Yes Summary Explanation: (supporting documentation attach ) January 23, 1995 - Regular Barb Kalligher was excused from the meeting and the minutes will reflect her abstention from the vote on these minutes. January 30, 1995 - Special Session All Councilmembers were present. • MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION JANUARY :2, 1995 CITY HALL CALL TO ORDER The Brooklyn Center City Council met in regular session and was called to order by Mayor Myrna Kragness at 7 p.m. ROLL_ CALL Mayor M)Tna Kragness, Councilmembers Kristen Mann, Debra Hilstrom, and Kathleen Carmody, Also present were City Manager Gerald Splinter, Director of Public Services Diane Spector, Finance Director Charlie Hansen, Director of Community Development Brad Huffman, Planning and Zoning Specialist Ron Warrcn, City Attorney Charlie L cFevere, and Council Secretary Barbara Colhnan. Councilmember Barb Kalligher was excused from tonight's meeting. O PENIN G CEREMONIES Dean ivyquist offered the invocubun, COUNCIL REPORTS Councilmcmbcr Hilstrom ralucstcd a joint study session be arranged with the Brooklyn Park City Council regarding the Brooklyn Boulevard project. The City Manager indicated be would contact Brooklyn Park and schedule a mutually agreeable date sometime in the next month, PRESENTATION - EMPLOYEE ERVICE F:ECOGNITI N PROGRAM The City Manager explained service awards are being presented to City employees who marked twenty, twenty -five, and thirty years of service in 1994. The following three employees were present and were recognized for twenty years of service to the City of Brooklyn Center; Orlander M, Nelson, David L, Peterson, and Jean C. Dorweiler. The City Manager read a biographical sketch of each as Mayor Kragness presented the awards, Melvin C, Larson was also recognized but was not present to receive his award. 1/23/9, - 1 - t The following three employees were present and received awards for twenty -five years of senice to the City: Albert J. Hartmann, Kathy I=lesher, and Arnie Mavis, Mayor Kragncss presented the awards as a biographical sketch of each employee was read. John Bentzen was also recognized but was not present to receive his award. Mayor Kragness expressed appreciation to the City's dedicated employees. There was a reception in honor of those receiving service recognition awards. Mayor Kragness called a recess of the City Council at 7:12 p.m. The Brooklyn Center City Council reconvened at 7:27 p.m. APPROVAL OF AGENDA AND CONSENT AGENDA Mayor Kragness inquired if any Councilmember requested any items be removed from the consent agenda, Councilmember Carmody requested the approval of the minutes of the January 9, 1995, Regular Session be removed from the consent agenda. There was a motion by Councilmember Carmody and seconded by Councilmember Hilstrom to approve the January 23, 1995, agenda and consent agenda as printed removing the approval of minutes of the January 9, 1995, Rcgular Session. The motion passed unanimously. APPROVAL OF MINUTES J_kNUARY 4.1995 - SPECIAL SESSION Therc was a motion by Councilmember Carmody and seconded by Councilmember HilsLrorii to approve the minutes of the January 4, 1995, Special Session as printed. The motion passed unanimously, RESOLUTIONS RESOLUTION NO. 95 -17 Mf;mbur Kdllih -,= Cariiioc y introduced the following resolution and moved its adoption: RESOLUTION AMENDING THE 1994 GENERAL FUND BUDGET TO INCREASE APPROPRIATIONS FOR VARIOUS OPERATING DEPARTMENTS The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom, and the motion passed unanimously. 1/23/95 - 2 - RESOLUTION NO, 95 -18 Mcnibur Kathleen Carrot ?dy introduced the full ,) wing resolution and moved its adoption; • RESOLUTION ACCEPTING WORK PERFORMED AND AUTHORIZING FINAL PAYMENT, rMPROVEMENT PROJECT NO. 1990 -10, CONTRACT 1993 -D, b9TH AVENUE CONSTRUCTION PHASE III The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom, and the motion passed unanimously. RESOLUTION NO. 95 -19 Member Kathleen Carmody introduced the following resolution and movcd its adoption: RESOLUTION ESTABLISHING PARKING ):RESTRICTIONS ON SHINGLE CREEK PARKWAY BETWEEN I -94 AND 69TH AVENUE NORTH (MSAP 109- 109 -25) The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom, and the motion passed unanimously. RESOLUTION NO. 95 -20 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION APPROVING CHANGE ORDER NO. 1, ACCEPTING WORK PERFORMED AND AUTHORIZING FINAL, PAYMENT TO HERBST & SUNS CONSTRUCTION CO., INC. FOR DEMOLITION OF 6451 AND 6505 BROOKLYN BOULEVARD (BEING A PART OF IMPROVEMENT PROJECT NO. 1993-18) The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom, and the mention passed unanimously, RESOLUTION NO. 95 -21 Nkmber Kathleen Carmody introdliccd the fallowing resolution and movcd its adoption: RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF MARGARET K N7JTSON FOR HER DEDICATED PUBLIC; SERVICE ON THE PARK AND RECREATION COMMISSION The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom, and the motion passed unanimnously. 1123195 -3- RESOLUTION NO. 95 - 22 Member Kathleen Carmody introduced the foll+.)wina resolution and moved its adoption: 0 RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF AGATHA ECKMAN FOR HER DEDICATED PUBLIC SERVICE ON THE HUMAN RIGHTS AND RESOURCES COMMISSION The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom, and the motion passed unanimously. RESOLUTION NO. 95 -23 Menlf�er Kathleen Carmody introduccd the following resolution and moved its adoption: RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF DANIEL REIVA FOR HIS DEDICATED PUBLIC SER VICE ON THE HUMAN RIGHTS AND RESOURCES COMMISSION r t adoption f h fore foregoing resolution was duly seconded b The motion for he o the g g 7 Y member Debra Hilstrom, and the motion passed unanimously. RESOLUTION NO. 95 - 24 MCIIibcr K t1LMC1G -II Carmody introduced the following resolution and moycd its adoption; RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF NEAL NELSON FOR HIS DEDICATED PUBLIC SERVICE ON THE HOUSING COMMISSION The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom, and the motion passed unanimously. RESOLUTION NO. 95 -25 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF VIOLA KANATZ FOR HER DEDICATED PUBL SERVILE ON THE FINANCIAL COMMISSION The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom, and the motion passed unanimously, 1123195 - 4 - RESOLUTION NO.. 91 Member Kathleen Carmody introduced the following resolution and moved its adoption: • RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF BETTY ENGDAHL FOR HER DEDICATED PUBLIC SERVICE ON THE EARLS BROWN NEIGHBORHOOD HOUSING ADVISORY COMMITTEE The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom, and the motion passed unanimously, RESOLUTION NO. 95 -27 Member Kathleen Carmody introduced the follr,)wing resolution and moved its adoption: RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF JUNE SCO FI ELD FOR HER DEDICATED PUBLIC SERVICE ON THE EARLE BROWN NEIGHBORHOOD HOUSING ADVISORY COMMITTEE The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom, and the motion passed unanimously. RESOLUTION NO. 95 -28 Member Kathleen Carmody introduced the following resolution and movcd its adoption; . RESOLUTION EXPRESSING RECOGNITION OF DEANE A. LEJOYARN FOR HIS .ACHIEVEMENT IN SWIMMING 500 MILE.i IN THE BROOKLYN C EN'1'LK POOL The motion for the adoption of the foregoing resolution was duly seconded by member Debra hilstrom, and the motion passed unanimously, RESOLUTION NO. 95-29 Member Kathluun Carmody hitfoduced the f,)11,-)wing resolution and movcd its adoption: RESOLUTION AMENDING RESOLUTION NOS. 91 -153, 92 -127 & 93 -191 REGARDING THE BROOKLYN CENTER AD HOC {,;(�MN1uN1CA1'10NS TASK FORCE WHICH ENABLES TASK FORCE TO APPOINT ITS OWN CHAIR AND VICE CHAIR The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom, and the motion passed unanilr.:ously. 1/23/95 - 5 - RESOLUTION NQ. 95 -30 Muinber Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION APPROVING SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE PURCHASE Ul' ONE (1) DISC -TYPE BRUSH CHIPPER The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom, and the motion passed unanimously, RESOLUTION NO-9-51-1 Member Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) THREE - QUARTER TON CARGO VAN The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom, and the motion passed unanimously. RESOLUTION NO. 95 -32 Member Kathleen Carmody introduced the following resolution and mov;.d its adoption: RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) ONE -TON CHASSIS TRUCK FOR THE SIGN SHOP The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom, and the motion passed unanimously. RESOLUTION NO. 95 -33 Mumbur Kathleen Carmody introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) DUMP TRUCK CAB AND CHASSIS The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom, and the motion passed unanimously. _RESOLUTION NO. 95 -34 W.mbcr Kathleen Carmc7dy introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) AIR COMPRESSOR, AIR KNIFE AND ACCESSORIES The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom, and the motion passed unanimously. 1/23/95 - 6 - LICENSES There was a motion by Councilmember Carmody and seconded by Councilmcmber Hilstrom • to approve the following list of licenses; MECHANICAL SYSTEMS Ericksum Pluiiibhig, Heating & (, ,)olino 9212 Isanti St. NE POOL AND BILLIARD TABLES American Amusement Arcades 850 Decatur Ave. N. Lynbrook Bowl 6357 N. Lilac Drive RENTAL DWELLINGS Gary I3rummer River Glen Apts. Miller Manabcment Co. Willow Lane Apts. Curtis Cady 691 Brooklyn Blvd. Earl Backer 7018 Brooklyn Blvd, Timothy Dambcrger 2118 Ericon Drive Rickey Hartmann 5831 Fremont Place N. Orval and Marya Hage 7215 Girard Ave, N. Roland Scherbcr 4714 Lakeview Ave. N. Joscph Veidel 7104 Unity Ave. N. Robert and Patricia Bobleter 4807 Wingard Place Gcorge Hanson 1610 69th Ave. N, • Ruth Kalanquin 534,3 70th Circle Curtis Cady 1312 72nd Ave, N. TOBACCO RELATED PRODUCTS American Amusement Arcades 850 Decatur Ave. N. Lynbrook Bowl 6357 N, Lilac Drive The motion passed unanimously. OPEN FORUM Mayor Kragness noted the Council had received no written requests to use the open forum si c i t h e re w an yone ses sio n this e�emng. Sh.. inq uired if he ,, as resent who wished to address the y p Council. 'Where being none, she continued with the regular agenda items. PLA:N;V'IN COMMISSION ITEMS PLANNING COMMISSION APPLICATION NO. 95001 The City Manager presented Planning Commission Application No. 95001 submittud by Tharaldson Development, request for special us{, permit and site and building plan approval for a three -story, 60 -unit Comfort Inn Hotel a'. 1500 James Circle. This application was recommended by the Planning Commis,�;iQn at its January l2, 1995, meeting. 1!2_.195 The Planning and Zoning Specialist described the details of the plan and reviewed the Planning Commission's report r cg arding the proposed building behind Hardee's off of Freeway Boulevard. He noted the developer complied with a request to remove a • troublesome access by moving the access to the northeast corner of the property. He also noted there is compliance with the landscape point system. The Planning and Zoning Specialist mentioned thirteen standard conditions imposed on the application by the Planning Commission, In addition, a fourteenth condition of modifying the plan to provide a wood opaque screen gate for the trash enclosure was explained. Watershed District approv is not necessary in this case as it is less than five acres. Councilmember Mann pointed out in the listing of conditions in the 1 -12 -95 Planning Commission Information Sheet, Condition No. 12 should read the hotel as having 60 units rather than 67 units. The Planning and Zoning Specialist agreed. Councilmember Hilstrom stated she felt a public hearing should be held. Mayor Krabness opened the meeting for the purpose of a public hearing on Planning Commission Application No. 95001 at 7:49 p,m. She inquired if there was anyone prescm who wished to address the Council. Loy Switzer, 6839 Perry Avenue North, asked 3 question regarding the number of shade trees proposed. The Planning d Zoning S explained that the landscape point system is designed • lg g p P p P to ensure a variety of typos of landscaping and trees. One shade tree is necessary to obtain n landscape p oin t s. The minimum standard is met with this a p p l i c at ion . to a e t� F P There was a motion by Councilmember Hilstrom and seconded by Councilmember Mann to close the public hearing at 7:42 p.m. 'l'he motion passed unanimously. There was a motion by Councilmember Hilstrom and seconded by Councilmember Mann to approve Planning Commission Application No. 95QQI submitted by Tharaldson Development subject to the following conditions: ? . The building plans are subject to review and approval by the Building Official with respect to applicable codes prior to the issuance of permits. 2. Grading, drainage and utility plans are subject to review and approval by the Engineering dcpartment prier to the issuance of permits. 3. A site performance agreement and supporting financial guarantee (in an amount to be determined by the City Manager) shall be submitted prior to tthc issuance of permits. • 1/23/95 - - 4. Any outside trash disposal facilities and rooftop mechanical equipment shall be appropriately screened from view. • 5. The building addition is to be equipped kith an automatic fire extinguishing system to meet NFFA standards and shall be connected to a central monitoring device in accordance with Chapter 5 of the city ordinances, 6. An underground irrigation system shall be installed in all landscaped areas to facilitate site maintenance. 7. Plan approval is exclusive of all signery, which is subject to Chapter 34 of the city ordinances, S. B612 curb and gutter shall be provided around all parking and driving areas. 9. The applicant shall submit an as -built survey of the property, improvements and utility service lines, prier to release of th° performance guarantee. 10. The property owners shall enter into an easement and agreement for maintenance and inspection of utility and storm drainage systems prior to the issuance of permits. 11. The applicant shall provide appropriate erosion and sediment control devices on the site during construction as approved by the Engineering Department. 1? Special Use Permit is ranted to thy, applicant for a 67 unit, three story hotel. ... The Spcc a L g pp Any expansion or alteration of this use shall require an amendment to this Special Use Permit. 11 This Special Use Permit is subject to all applicable codes, ordinances and regulations, any violation, thcrcof, could he grounds for revocation. 14. The plans shall be modified prior to the issuance of permits to include a wood opaque gate for the trash enclosure, The motion passed unanimously. COUNCIL CONSIDERATION ITEMS PRESENTATION BY MAXFIELD RESEAFCI GROUP INC REGARDING THE RETAIL POTENTIA A 69TH AVENUE N ORTH AND BRUQKLYN BOULEVARD The Director of Community Devclppment e.xplaincd Maxfield Research Group was commissioned last year to determine how many square feet of retail the redevelopment area could support. 1/23/95 -9 - Senior Market Specialist Mary Bujold reviewed the methodology and findings of the study Maticld Research Group has performed and which is outlined in a fifty-page report. Among other things, she discusscd the radius used for the demographics, traffic counts, • household expenditures, levels of home ownership, available shopping, and populations. The recommendation of Maxfield Research Group is a neighborhood center shopping area. The types of stores which would be appropriate were mentioned. Councilmember Mann asked whether the area would support a senior housing development. Ms. Bujold noted an earlier study on that issue which showed a strong potential for a successful implementation of a senior housing development, Seniors want and need retail services such as those recommended in close pro Any multihousing project would add to the retail potential of the area, Councilmember Hilstrom asked why two small existing strip centers were not mentioned in the analysis of available shopping. Ms. Bujold answered a cut -off according to size was necessary when making comparisons. The City Manager noted the Maxfield Research report will be used as part of the Council's and EDA's evaluation of the site for development. Senior housing is a possibility. There was a motion by Councilmember Carmody and seconded by Councilmember Mann to accept the report of I4IL'a ield Research Group. The motion passed unanimously. MAYORAL APPOINTMENT'S • Mayor Kragne.ss presented her recotlI C11datiOnS of citizens to fill Vi1QwiC;ics on City advisory commissions, Mayor Kragness recommended Amy Gonyea and Henry Yang be appointed to the Housing Commission. There was a motion by Councilmember Mann and seconded by Councilmember Hilstrom to appoint Amy Gony{ -Ia and Henry Yang to the Brooklyn Center Housing Commission. The motion passed unanimously. Mayor Kragness recommended Julie Eoloff, Ne;ng Yang, and Dean Nyquist be appointed to the Human Rights and Resources Commission. Councilmember Hilstrom stated Dean Nyquist would have a conflict of interest in tcrnls of the Human Rights and Resources Commission. She asked the nominees be voted on separately. Mayor Kragness recommended Julie Eoloff be appointed to the Human Rights and Resources Commission. There was a motion by Councilmember Mann and seconded by Rights and 5 t in Julie Eoloff to the m Center Human Ri Brookl g Hilstrom to appoint t 3u c y Councilmember pp Resources Commission. The motion passed unanimously. 1/23/9 - 10- Mayor Kragness recommended Neng Yang be appointed to the Human Rights and Resources Commission, There was a motion by Councilmember Carmod and seconded by • Councilmember Hilstrom to appoint Neng Yang to the Brooklyn Center Human Rights and Resources Commission. The motion passed unanimously. Mayor Kragness recommended Dean Nyquist be appointed to the Human Rights and Resources Commission, There was a motion by Councilmember Carmody to appoirtc Dcaii Nyquist to the Brooklyn Center Human Rights and Resources Commission. There was no second to the motion. Councilmember Mann said she could not support Mr. Nyquist's appointment due to his Conflict of interest. Mayor Kragness stated the issue would be tabled pending further discussion. Mayor Kragness recommended John Russell and Jill Schcndel be, appointed to the Park and Recreation Commission. There was a motion b Councilmember Mann and seconded by Coun Hilstrom to appoint John Ru ssell and Jill Schendel to the Brooklyn Center Park and Recreation Commission. The motion passed unanimously. Mayor Kragness recommended Graydon Boeck he appointed to the Planning Commission. There was a motion by Councilmember Carmody and seconded by Councilmember Mann to appoint Graydon Boeck to the Brooklyn C Planning a)mmission. The motion passed unanimously. Mayor Kragness recommended Phyllis Owens be appointed to the Northwest Hennepin Human Services Council Advisory Commission. There was a motion by Councilmember Hilstrom ai seconded by Councilmember Iann to appoint Phy llis Owens to the Northwest Hennepin Human Services Council Advisory Commission. The motion passed unanimously. Mayor Kragness recommended Deb Iverson and Karen Youngberg be appointed to the Earle Brown Neighborhood Housing Adti�sory Committee. There was a motion by s d b Councilmember Hlstrom to a .0 Iverson Counc�Im,mbLr I�'�ann and �econdc y PP oint eb and Karen Youngberg to the Earle Brown Neighborhood Housing Advisory Committee. The motion passed unanimously. ADMINISTRATIVE HEARING REGARDIN THE DELINQUENT UENT UTILITY BILLS OF THE TIMBER RIDGE APARTMENTS The City Manager stated the City had received a communication today from the Chippewa his matter. was There Park Prt7 crties attorneys rc nesting a t hirty - day p o st p onement � E t _ > � P q also an offer of an agreement to pay part of the bill amount immediately and the remaining amount in thirty days. The Staff concurred in cancellation of the hearing. 0 1123195 There was a motion by Councilmember Hilstrom and seconded by Councilmember Carmody to table the platter of delinquent utility bills The motion passed unanimously. • BUI_LDI'tiG CODE APPEAL BY DAVID AND LESLIE ANDRESEN. 6821 PERRY AVENUE NORTH The City Manager stated Staff has provided a report on the issue of the building code appeal by David and Lcslic Andresen. Staff has rcvi�wed the matter and found there are no code violations on the work inspected to date. His assessment is there has been an agreement "gone bad" between a homeowner and a contractor. The City has met its responsibilities and it caught in the middle of a disagreement. The City is not responsible for jud ging quality of work, only to monitor code compliance The major prttlem with this project is that it is not complete and the owner and contractor disagree as to who is responsible for what. The Director of Community Development said the City initially obtained a report from the City inspector Staff accepted the in handling of the matte There are no true code \violations on the site. The Director of Community Development concurred miscommunication betw een contractor and homeowner had doomed the project from its start He mentioned mediation settlement or litigation as possible avenues to resolution. Councilmember Mann asked whether the City's response to the allegations is based on a review of the signed contract. The Director of Community Development said a signed contract has not boon made available to the City and it would not be the City responsibility to rcvi -.w and involve the City in the interpretation of the contract. The contract remains • unsigned and disputed between the parties, who interpret it differently. Councilmember Mann asked whether it would be the City's responsibility to tag violations. The Director of Community Development said in sortie situations it would be the City's responsibility. There an. many variables affecting the City position, primarily the project hasn't been completed which in and of itself creates a code violation. Councilmember Mann asked whether the City could tag a violation due to the lack of painting. Mayor Kragness said the painting; is the homeowner's responsib The Director of Community Development agreed, The City Manager also agreed it is the homeowner's responsibility based on the maintenance code. He stated the matter is due to a contract which soured. Arbitration or mediation would have been helpful but the property owner was unwilling to participate. Mayor Krabness opened the meeting for public comment at 8:20 p.m. David Andresen, 6,821 Perry Avenue North, came forward and asked whether this appearance before the Council meets the Board of Appeals hearing to which he is entitled. The City Manager said it does, Mr. Andresen said he should have been given notice of five 0 1/23!95 - 12- • Mr. Andresen invited the Council to inspect the property at any time. He asked for, and received, a copy of the report. He presented a copy of the signed contract for Councilmember Carmody's review. Elaine Switzer, 6839 Perry Avenue North, spoke in support of the Andresens. She stated the City's sign -off has given the builder the legal right to sue the Andresens. She also said there are more elements to the conflict which are unknown to the Council. She asked the Council to inspect the property for themselves as the violations are evident even to non - experts. Councilmember Mann said the Council needs more information, including copies of the agreement. The City Manager said the City should not be drawn into a conflict between the two parties. The only current actual code violation is the lack of paint on the siding, which is the homeowner's responsibility, and violations that exist because the project has not been completed. Councilmember Mann noted the inspector is usually called when a project is complete. She asked who called the City, and whether the project was considered complete at that point. Mr. Andresen said he called the inspector in October 1993 because the work seemed sloppy. • Mr. Andresen asked the Council to make a decision and present it in writing. Mayor Kragness reiterated the problem is between the property owner and the contractor. Loy Switzer, 6839 Perry Avenue North, called on the Council to judge the code, not attempt to resolve the conflict. The City Manager said the project is incomplete and completed work currently does pass City codes. The code questions raised by the Andresens relate to uncompleted work The Director of Community Development discussed the stairs and the flooring details. Councilmember Mann said her first impression was there was an inspection and approval, but now she knows that is not true. She supported mediation for the parties, but stated the Council needs to approve or disapprove the appeal. She asked for a copy of Clay Larson's report at the upcoming work session and that the matter be reopened at the next regular Council session. The City Manager stated a final inspection cannot be performed as the project is incomplete. 1/23/9 - 14- business days and would have brought an expert witness if he had received notice. The City Attorney said the hearing is at the resident's request and can be continued to another date. Mr. Andresen said he would prefer to have the hearing at this time. Mr. Andresen handed out pictures of the work at his home. He stressed City codes are minimum standards which the installer should meet, and the City inspector should assess whether the codes are met rather than considering contracts. There was a discussion of specific details regarding the progress of the construction project. There was also discussion of second opinions, experts consulted, Mayor Kragness stated the City is not responsible for reviewing contracts, but only for regulating code enforcement. Mrs. Leslie Andresen said the work does not meet the UBC code which the City uses. The Council expressed a feeling of inability to judge because of unfamiliarity with building codes and a need for more information. Mayor Kragness noted councilmembers may not be experts on the subject but the City inspector has reviewed the situation many times. Mr. Andresen reviewed the history of attempts at mediation. He also contended the City Council has the authority to hire a qualified inspector outside of City Staff. The Director of Community Development said he would not object to an outside inspector being involved. He added he does not feel the items Mr. Andresen lists as violations are violations at this • point. The steps are a temporary phase of construction, the nailing is acceptable, and all other violations can be refuted. Mayor Kragness said she would like the Andresens to be comfortable with the decision of the Council. The City Attorney explained the Council cannot require mediation. The Council must make a decision on the appeal. The Andresens have the burden of proof to show that the inspection is incorrect. The City Council can affirm or reject the inspection or it can direct Staff to obtain more information. He also discussed the City's liability. Mayor Kragness told the Andresen the dispute is between them and their builder and mediation would be to their advantage. Mrs. Andresen mentioned the Andresens are being sued by the contractor over lack of payment. Councilmember Hilstrom said she would like the Andresens to have an opportunity to convince the Council of its position. Until then, she could not support overruling City Staff. 1/23/95 - 13 - V Mr. Andresen said the photo of the City inspection record shows the final inspection was done. The Director of Community Development said that applied only to the work which • was completed at that time. There was a discussion concerning this issue. The City Manager said he would obtain more information for the Council. He will bring a report to the next Council meeting and also send it to the Andresens. Councilmember H. Strom recommended tabling the matter and having the Andresens furnish any additional information available. Mrs. Andresen asked whether that would run the matter beyond the thirty-day appeal process. The City Manager said it would; however, the Andresens have the authority to extend the appeal process. The City Attorney said the Andresens can either waive the thirty -day limit or force a decision. Mr. Andresen agreed with the Council having more time to decide but asked for a date for a dccision. Muyur Isragncss said it would he fair to the Andresens for the Council to see the inspection report, and that the matter should be tabled to February 1.. There was a motion by Councilmember Carmody and seconded by Councilmember Mann to table the building code appeal. The motion passed unanimously. The City Council recessed at 9:06 p.m. Mayor Kragness reconvened the Brooklyn Center City Council at 9:22 . ty .m. p ADOPTION OF CITY COUNCIL HANDBO The City Manager noted revisions have heen made to the handbook as requested by the Council. Couneilmcmber Mann commented the handbook would he beneficial to the present and future Councils. There was a motion by Councilmember Mann and seconded by Councilmembcr Carmody to adopt the City Council handbook. The motion passed unanimously. RESOLUTION NO 95 -35 Membcr Debra Flil:; om introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF JERRY PEDLAR FOR HIS DEDICATED PUBLIC SI :RVICE AS COUNCILMEMBER The motion for the adoption of the foregoing resolution was duly seconded by member K.ristcn Mann, and the motion passed unanimously. 1/23/95 -15 - y RE OLUTION NO. 95 -36 Nfcmh;,r Debra Hilstrom introduced the following resolution and moved its adoption RESOLUTION • U ION EXPRESSING RECOGNITION AND APPRECIATION OF PHILIP COHEN FOR HIS DEDICATED PUBLIC SERVICE AS COUNCILMEMBER The motion for the adoption of the foregoing; resolution was duly seconded by member Kristen Maim, and the motion passed unanimously. RESOLUMN NO. 95 -37 The City Manager stated the 1994 budget estimate was not adequate as the bid was S1,300 higher. Staff would like to use the contingency fund to make up the difference, Councilmember Mann commented the budget had originally called for six squad cars and was amended to five. Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION AMENDING TI-IE 1995 GENERAL FUND BUDGET AND THE CENTRAL GARAGE BUDGET AND AUTHORIZING THE PURCHASF OF FIVE (5) SQUAD CARS The motion for the adoption of the foregoing resolution was duly seconded by member Debra Hilstrom, and the motion passed unaniirnously. . RESOLUTION NO 95-38 The City Mana -Wr explained the purpose for this action relates to the timing; of the process. Member Kathleen Carmody ntroduced the following resolution v Y g on and moved its adoption: RESOLUTION PROVIDING FOR HEARING ON PROPOSED SPECIAL ASSESSMENTS FOR CERTAIN DELINQUENT PUBLIC UTILITY SERVICE. ACCOUNTS The motion for the adoption of the foregoing resolution was duly seconded by member Kristen Mani, and the motion passed unanimously. APPROVAL OF MINUTES JANUARY 9, 1995 - REGULAR SESSION Councilmembcr Carmody noted Resolution No. 95 -10, on page seven of the minutes, should be corrected to state Member Baru KaIligher introduced the resolution. 1/23%95 - 16 - • There was a motion by Councilmember Mann and seconded by Councilmember Carmody to approve the minutes of the Junuary 9, 1995, Regular Session with the above- nvtccl correction. The motion passed unanimously. ADJOURNMENT There was a motion by Councilmember Carmody and seconded by Councilmember Hilstrorn to adjourn the meeting. The motion passed - .unanimously. The Brooklyn Center City Council adjourned at 9 :29 p,m. Deputy City Clerk Mayor Recorded and transcribed by: Barbara Collman TimeSavur Off Site Secretarial 1 /23/95 - 17-- • MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE C-QUNTY OF HENNEPIN AND THE STATE OF MINNESOTA SPECIAL WORK SESSION JANUARY 30, 1995 CITY HALL COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in special work session and was called to order by Mayor Nlyrna Kragncss at 7:15 p.m. ROLL CALL Mayor Myrna Kragncss, Councilmembers Barb Kalligher, Kristen Mann, Debra Hilstrom, and Kathleen Carmody. Also present wern City Manager Gerald Splinter, Finance Director Charlie; Hansen, City Attorney Charlie LeFevere, Robert Thistic, Vice President of Springsted, Inc., Clifford Hoffman, Jr. Partner at Dcloittc and Touche, and Couneil Secretary Barbara Collman. DISCUSSION • There was a discussion between members of the Council and the City Attorney regarding the Open Meeting law, RESOLUTION The City Manager presented a resolution declaring cast to be assessed and providing for hearing on props ticd assessments for Improvement Project No. 1994 -03, 57th Avenue street improvement. The, passing of the resolution sets a public hearing for the matter on February 27, 1995. RESOLUTION NO. 95 -39 Mtrinber Yu Nlann introduced the following resolution and moved its adoption: RESOLUTION DECLARING COST TO BE' ASSESSED AND PROVIDING FOR HEARING; ON PROPOSED ASSESSMENTS FOR IMPROVEMENT Y1zOJEC:i' NO. 1994 -03, 57 "I'Ii AVENUE STREET IMPROVENNIENT The motion for the adoption of the foregoing resolution was duly seconded by member Barb Kalligher, and the motion passcd unammous►y. 1, 30/95 - 1 - PRESENTATIONS SPRINGSTED, INC. A representative of Springsted, Inc, made a presentation on "Municipal Rond Ftisentials." He reviewed the written materials provided to the Council. There was an explanation made regarding the rating agencies consulted by investors and the factors affecting the ratings, Brooklyn Center has an Al rating with Moody's Investors Service. A capital improvement plan is a critical consideration of rating agencies, and Brooklyn Center has an excellent plan. The plan demonstrates if a community is well - managed and we are judged if there is a plan in place, and if the plan is being carried out. In Minnesota, cities are entitled to borrow two percent of the assessed market value. Brooklyn Center is eligible for ro.�matel $19 million this year. � PP y The representative also discussed financing methods and types of municipal debt. He stated he would present information on bonding processes in the future as bonds are issued. Springsted, Inc. was involved in approximately 400 bond issues in Minnesota last year. CounciImember Mann asked whether the upcorning Brooklyn Center bond issue would be tax exempt. The City Nlanager said it will be a ta:�- exempt, gen4ral obligation bend with the passibility of very few items carrying special assessmcnts. DELOITTE & TOUCHE • w d a re port called "Selected �n iclitc�r ti {�ith Delnitte LZ Touche revte e Cliff Hoffman, at p Financial Information, December 31, 1993. According ro the 1990 Commission on Reform and Efficiency study, Brooklyn Center is near basic can expenditures, The City is well run from a financing standpoint, based can the measurement of meeting the budget. �, t s Broo�lyn Center is doing a good job of ag�resst��e �y charging for ser`zc,,s. Also, the City . expendirilres art not growing faster than inflation per household. The fund balances arc adequate but not excessive. A strong factor in Brooklyn Center's stability is that it charges today's taxpayers for today's senliccs, Also, there is a written long - term financial plan in place. The City Auditor also noted Brooklyn Center's budget is very straightforward. The City Auditor discussed expenditures at the local and federal levels. The amount of money spent per student per. year for education is now below average in Minnesota. Sincu education is paramount to other parts cif the economy, this is a dangerous situation. Services and programs arc the areas to look at for reducing expenditures. 1'30/95 -' - There will be a future presentation of the audit report at a City Council meeting along with a discussion of its relation to the bond issue. • The Ci ty g Ma noted the p reliminary work of p rioritizing the bond issue has been done and he will furnish copies to councilmembers within the next 30 to 60 days. The City Auditor commented councilmembers need to ask questions and consider comparisons, but not "mic romanage." The City Manager explained a monthly budget report is produced but readers need to be aware it has peaks and valleys due to the income coming in unevenly and seasonal factors effect expenditures also. In conclusion, the City Auditor said the City has many things in its favor financially. The City knows short -term solutions are not an answer and believes in balancing the budget validly rather than using gimmicks. He repeated the key is paying for today's services with today's tax dollars. The City has a good future and the capacity to make improvements. DISCUSSI FUNDING FOR B COMMUNITY BAND The City Manager explained there has been a history of the City Council cutting funding; for the Brooklyn Community Band from the budget and then, when approached later, appropriating the funds from the contingency fund. The City Manager suggested the Council make a permanent decision concerning funding of $2,250, and then add it to the next budget or refuse it when asked. Councilme►mber Carmody commented there was an appropriation in the Recreation budget f h° > 000. The Ci Manager said $4 000 for 000. She cstic�neu the allotment o t $ a t �� u � ry > 1 covered two items and the other $1,000 was extra. He explained the area of the budget called Youth Activities. Councilmember Mann noted the Park and Recreation Commission does want to fund the band but does not feel the funding should fall under Youth Activities She said the Nvid promotes goodwill, which contributes to the City's image campaign. There was a discussion of contractual services. A representative of the Brooklyn Community Band explained of the fourteen concerts the band presented last year, five were in 1rooklyn Center. There is no active campuign f0f 11ew members, just an announcewient at concerts, Fourteen of the fifty -four band members are from Brooklyn Center. r i 3 1i30;9� There was a discussion concerning the band's instruments. Brooklyn Center owns the larger instruments; They were originally donated to Brooklyn Center so that the City could in,urc them, The City's Park and Recreation employees arc responsible for transporting the • instruments, at a cost of $ ;,250 for overtime. The total band budget includes general expenses and a $3,300 per year director's salary. Councilmember Kalligher commented leaders of other youth programs are not paid. Mayor Kragncss said the band is important to Brooklyn Center as a goodwill ambassador which tits the image campaign. Brooklyn Center has served as the fiscal agent for the band. The band representative stated a financial statement has not been made availablel to him. The $2,250 requested for funding this year includes insurance and upkeep of the instruments. Councilmember Kalligher stated she is supportive of the band but not at the expense of the City's youth programs. She commented there are young people who must do fundraising for their programs. She stated the Council should hear the requests for funding youth programs as well. Mayor Kragness agreed, Councilmember Hilstrom noted she would support funding the band but suggested there be an invitation in the City's newspaper for citizens to join the hand. Students should also be encouraged to join the band, . The decision was made to have the current funding put on the next meeting's consent agenda for approval Future budgets will also include band funding. IMAGE CAMPAIGN Communications Coordinator Tcrri Swanson presented an Otitline of Brooklyn Center's Image Campaign. The image campaign is not art official City movement, but this outline is a first attempt to reduce it to paper. The task force will be asking on February 13 for permission to begin spending the $25,000 allocated for the image campaign. The task force will be approa businesses us kiug them to match the funding, but the task force believes the businesses will be reluctant to do so without seeing some evidence of the campaign in force. The Communications Coordinator suggested a public relations firm might be hired to help with the image campaign. Nfavor Krai>ness stated three public relations firms are already involved with the City, so a they will be c onsidered for this purpose. Phis would save t�nie and expense in rc,caiclltng the firms. i 1(31)/95 - 4 - The Communications Coordinator would continue to coordinate the efforts of all involved croups, but a public relations firm would have influential contacts with the larger metropolitan media which the City does not currently have. In general a public relations • firm would bring different, additional advantages to the effort than she can provide. � g The City Council will be involved in many elements of the process of the image campaign this year. For example, a-change in the City's logo and other visual elements may be considered. Councilmember Hilstrom stated citizens have commented they believe the Council should address the issues that have caused the bad public relations. The City Manager commented the major elements are in place but there is a need for prioritization and professional assistance. On February 13, the Council will be asked to approve the general plan and then appoint a Steering Committee to implement it. Councilmember Carmody questioned whether the task force should be separated from the City. That way, recommendations would be coming from a completely citizen group rather than from a mixture of residents and City staff. The City Manager said the task force can be dissolved if that is its desire. The Communications Coordinator stated historically there has been a membership problem with the group and without the City's involvement it is likely the group woald fail. The City anager agreed there have not been enough citizens with enough enthusiasm to � � g g g carry the task force. The Communications Coordinator suggested applications be taken and a Steering Committee be formed. The Committee would consist of people from all sect ors, enabling the City to remain separate and others to be involved. Councilmember Carmody said nothing concret came out of the last meeting of the task farce. The sub - committees don appear tc) know what to do . A core group is needed ,() that work is not duplicated. Mayer Kragness asked whether the first step might be obtaining a public relations firm. The City Manager said the task force would be recommending a public relations firm four the Council's approval. The Communications Coordinator suggested applications be accepted for a governing board but that, fo r the time being, the Council officially allocate money since it is, at this po�iiit, City money. The Council agreed. 1/30/95 Councilmember Mann asked how much of the $25,000 will be paid to a. consultant. The Communications Coordinator noted Brooklyn Park spends $2000 per month on an ongoing . basis, but Brooklyn Center would use a different approach. It was explained the Brooklyn Park campaign, "Come Home to The Park" is in its second year. It is unknown whether costs have increased. Councilmember Mann asked whether the EDA would have funds to contribute. The City Manager said it could budget funding. Councilmember Mann asked about the 1996 budget. The City Manager said an evaluation must be made as a part of the 1996 budget process. He said specific recommendations will be brought at the February 13 meeting. The City Manager suggested a combination of ideas from BRW and the public relations firm might be used. OTHER BUSINESS Councilmember Hilstrom requested the catc -Qn' of Other Business be added to the end of work session agendas. The City Manager agrees. Councilmember Carmody reported on a conference she attended presented by the League • of Minnesota Cities. She added tht. image campaign is important because there is a prevalence of misinformation about Brooklyn 0,nter. ADJOURNMENT There was a motion by Councilmember Hilstrom and seconded by Councilmember C.'armody to adjourn the meeting. The motion passed unanimously. The Brooklyn Center City Council adjourned at 9 :45 p.m. Deputy City Clerk Mayor Recorded and transcribed by: Barbara Collman TimeSavtr Off Sit% Secretarial • 1/30195 -6 - Council Meeting Date February 13, 1995 3 City of Brooklyn Center A Item Numbe Request For Council Consideration Item Description: Resolution Expressing Recognition and Appreciation of Sarah Robinson Pollock for Her Dedicated Public Service on the Park and Recreation Commission Department Approval: J j�� Sharon Knutson, Deputy City Clerk Manager's Review /Recommendation: No comments to supplement this report Comments below /attached Recommended Citv Council Action: Approve Resolution Expressing Recognition and Appreciation of Sarah Robinson Pollock for Her Dedicated Public Service on the Park and Recreation Commission • Summary Explanation: (supporting documentation attached No ) �.h Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF SARAH ROBINSON POLLOCK FOR HER DEDICATED PUBLIC SERVICE ON THE PARK AND RECREATION COMMISSION WHEREAS, Sarah Robinson Pollock served on the Brooklyn Center Park and Recreation Commission from May 23, 1988, through December 31, 1994; and WHEREAS, her public service and civic effort for the betterment of the community merit the gratitude of the citizens of Brooklyn Center; and WHEREAS, her leadership and expertise have been greatly appreciated by the Brooklyn Center Park and Recreation Commission; and WHEREAS, it is highly appropriate that her service to the community should be recognized and expressed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of ® Brooklyn Center that the dedicated public service of Sarah Robinson Pollock is hereby recognized and appreciated by the City of Brooklyn Center. Date Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Camcil Meeting Date 3 City of Brooklyn Center Agenda Item Nun2beK 4 Request For Council Consideration Item Description: RESOLUTION ACCEPTING QUOTE AND AUTHORIZING THE PURCHASE OF ONE (1) PHOTOCOPIER Department Approval: Karla Wickre, Deputy City Clerk Manager's Review/Recommendation: X No comments to supplement this report Comments below /attached Recommended City Council Action: Approval of Resolution Accepting Quote and Authorizing the Purchase of One (1) Photocopier • Summary Explanation: (supporting documentation attached ) An appropriation of $10,000 was approved in the 1995 recreation budget for the purchase of one photocopier for the community center. Staff received the following four written quotes: Gestetner Office Systems, $7,630; Coordinated Business Systems, Ltd., $8,247; Stringer Business Systems, Inc., $8,584; and CDP Imaging Systems, $9,245. These prices include the cost of one photocopy machine, including tax, and 156,000 copies, service, parts, labor and drum for one year. I recommend acceptance of the quote from Gestetner in the amount of $7,630. �c Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING QUOTE AND AUTHORIZING THE PURCHASE OF ONE (1) PHOTOCOPIER WHEREAS, an appropriation was approved in the 1995 recreation budget for the purchase of one (1) photocopier; and WHEREAS, $10,000 was originally appropriated for the purchase of the photocopier; and WHEREAS, four written quotes were received as follows: Company Quote Gestetner Office Systems $7,630 Coordinate Business Systems, Ltd. 8,247 Stringer Business Systems, Inc. 8,584 CDP Imaging Systems 9,245 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the purchase of one (1) photocopier for the recreation department from Gestetner Office Systems in the amount of $7,630 is hereby approved. Date Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Council Meeting Date 02 /13/95 / 3 City of Brooklyn Center Agenda Item Number �C F Request For Council Consideration • Item Description: RESOLUTION ESTABLISHING PROJECT, APPROVING PLANS AND SPECIFICATIONS, AND DIRECTING ADVERTISEMENT FOR BIDS FOR 1995 SEALCOAT PROGRAM, IMPROVEMENT PROJECT NO. 1995 -06, CONTRACT 1995 -A Department Approval: b+ade Spector, Di ejtor of Public Services n Manager's Review /Recommendation: No comments to supplement this report Comments below /attached Recommended City Council Action: A resolution approving plans and specifications and directing advertisement for bids is provided for • consideration. Summary Explanation: (supporting documentation attached Yes ) The 1995 General Fund budget for Division 142, Activity 781 - Street Maintenance, includes an appropriation of $120,000 for the continuation of the City's established street sealcoating program. Accordingly, plans and specifications have been prepared for this year's proposed sealcoating program. This year's proposed program, like those of the previous five years, provides for the use of smaller, less aggressive aggregate on lower traffic residential streets, while larger, more durable aggregate is specified for use on the higher- traffic routes. Also, similar to the previous programs, the specifications call for bids on different combinations of material types and sizes, and allows the City to select the best alternative for the City's budget /needs. Using this approach in the past has assured the greatest competition between material suppliers and allowed the city council to make its choice of alternatives. In past years, sealcoating areas were designated on a counter clockwise rotation around the city to cover all streets on a 7 -year schedule. Streets were sealcoated whether or not they would benefit from the improvement. With the City's Pavement Management Program to evaluate pavement condition, and the projected first 5 -year program of a 20 -year neighborhood street improvement program, this use of scheduled areas is no longer applicable. The areas selected are based on the application of the above factors to determine the need for sealcoating that will not be affected by reconstruction in the project • 7 -year life of the sealcoating application. A map showing the area(s) included in this year's proposed sealcoating program is attached for reference. The low - traffic areas using the smaller, less aggressive aggregate are shown as FA -2, while the high- traffic areas using the larger, more durable aggregate are shown as FA -3. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ESTABLISHING PROJECT, APPROVING PLANS AND SPECIFICATIONS, AND DIRECTING ADVERTISEMENT FOR BIDS FOR 1995 SEALCOAT PROGRAM, IMPROVEMENT PROJECT NO. 1995 -06, CONTRACT 1995 -A WHEREAS, the Engineering Division has reported to the City Council that it is necessary and in the best interests of the City to sealcoat various streets; and WHEREAS, the Engineering Division has prepared plans and specifications for the proposed work; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. The following project is hereby established. 1995 SEALCOAT PROGRAM, IMPROVEMENT PROJECT NO. 1995 -06 2. The specifications for Contract 1995 -A for said improvement project prepared by the City's Engineer are hereby approved and ordered filed with the Deputy City Clerk. 3. The Deputy City Clerk shall prepare and cause to be inserted in the official newspaper and in the Construction Bulletin an advertisement for bids for the making of such improvement in accordance with the approved plans and specifications. The advertisement shall be published in accordance with Minnesota Statutes, shall specify the work to be done and shall state the time and location at which bids will be opened by the Deputy City Clerk and the City Manager or their designees. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Deputy City Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City Clerk for 5 percent of the amount of such bid. 4. The accounting for Project No. 1995 -06 will be done in the General Fund, Street Maintenance Division No. 142, Activity 781. e RESOLUTION NO. Date Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. MINIMUM I'M ► ♦ ♦�♦ ' ♦ 11 1111111 �'11 +11111111 �� r ♦ %►j� • - �u� _ �. - - ►►♦ ♦♦♦♦♦�� . A� 111 ■ ■ "�'�" = �! ♦ ♦ �i�.�!♦�111 � 1111 111111 1111111 �3 11 111 �;� � i ■ .. � �� ■ ��,q � � 11 11■ / 1��1 1111 .. 1 1� RUSH 1 �� / 1 111/ 1t 11 1 1t1 , � Qi C..0 111 11 1 1111111 �� ■�I ' ��il!I■ . 1 � ■ 1 •�� '�i' � =I,�I�II�r =� •� ".. ■■ 111 111 /1 ■1i C� .�„ 111111 � �� / / /�11 � �• � , � �► ♦♦ • •�: p■ illllsl 1 1111 � 111\ � 11 1111111/1/ ■ _ .► ♦ ♦ ,� ,�� .a .,, 1111 111111 ■ �■ �■■ ■� �■� . 1 ` I ■. �♦ • : • tI � p. .s. 1111111 111111. � . � . _ � C �, , ;� �� : � 1� /1 1 ■ � �� I A 11!'�1.1�1 I� 1111111 'r'111111 ` C C •C ��.:► rr !1 � ,_�,!; � �� 11� 11111111111111 11111111�'1111111f ■ ■ ■ � �■ ■ I /� 11� .. • I � 1 111 � 11111111 �lllllli � �. .• "�■■ � � �� a 1111111 111 go- INS . 11111111111111111 F�1 /� 11 y �•, �� /� X11 11111 //I = : 1 ►� • 1 11//� i . ,' 11 11 1111 ►1111 IIIt�1 /tat " :. t ♦ • ., 1 ��® �� /� i � '�,�ill ;,. ... . � �� , 1 11 1 X11111 /1 11111 /,� a 11111111 //� I /// �� ♦ ► .r"+d �. - � "' `� 11111 11 � ■, ♦ �� ♦�' ♦♦ ♦ • , . �1 11 � .�■ � - .�► 1 =',/ .; �� 11 ►• 1111111111 /111 ,■ a.�11m11Efl� ♦ ♦� ♦♦� •�' � mss.. ■� ■■ ♦ ♦ ♦♦ •� � 11 1 t ,'; : � ► 1 a 11111 � ■ 1111111111; ♦ �♦ , �♦♦ A ■11 �11�1 X11111 - / /111 � . 1 1' �� !.!.1� 11111/11 �il ►� � IIr/ �� • .. . 1 , ■111 ■Illl i�1� i�� I- '� ii1■ 1/1111/1 Ir �+;� .: 11 ♦ %i =�`l.� �� C I�J - 1111 1■ ,., 111 t/ . J._ .�'►`� ra... 1"I_I��: 1111 ■ �� 11111 .� I /1�"�1I� '"fij �.a �� • ■ �� 11 1 111 11��1 '♦ \I C� �� i i_■ '■ s.■ �■�■ X11. ♦� 11*+J .. ■ s•� .■ .� ■ • �■ �■ 11111/ ♦♦ � Aw . ■ . ■. +♦ �� ,,s, e.� • � •'• ■111 ♦ ♦ ♦ ♦� � ♦♦ I� IIIIIIIIII E'1111 � ; � ; � • � CC � ��'� "►� „ �i '� � �� O♦ ♦i ♦ ♦i 1 " 11111 ��► ♦ �.� CC �►�� i ''v �►, �. III /l ♦ ♦ ♦i ♦ ♦ i ♦i ► �I. 111 1 a �� • `_ ■■ ��♦ ��♦ ♦s ► ,,� � ee i e 111 �� ♦ �'♦ .s■ ■■ - � +vim ♦�� ♦♦ ♦ ♦ •�4i' •►,;. � 1 / 1 n��, i� -!� :■ '�'�■ :�' iii �♦ �� ► ��i�u m' �� / ..0 ■C a � 11 1111 11 1 1 1 ►• .. � �� S O IN loss a � as a , 11 111//111 111 � ♦�♦jI� ►� ♦. .a .rte • I 11111 ♦♦i► ♦i♦ i`��`. �C C�; iL --.• �, S ri ♦ ♦♦�► �!♦ ♦ ♦p��j� �1� � �♦ ♦MM '♦ OWN ♦ it ��.� *� ♦� ♦� 1/111■ • � Wi ; -/ �� . � ��, t. - V -♦ ---- 111111. ion■ ■�.�� ■�� ■�� j1 ` /�■ 1111111 /It1111 . I�� /It1 /'1111111; a.. • 111111111 /t�1� �II�III�It111111� ■� ` � 11111111111111 1111111111��■ � � � _ '� 1111111111! •��"f■ fid'�111!II11111111 �•�• •o•� 1111 J1M IIIIIII1Ii /a NONE ��..:� �� •��a..,. ' ,4 tt� �� 1'"s7It11�111 f1 EMMM 111111 ■■ ■■ .■ -.■ X1111 111xa11 111 '� � � �" �. I If1111 p 1 ■ : ■ ■�'' ♦� ■ te /1. b3l3 ■ ■ ■ ;. � ■ ■ ■ ■� �1 111 1111111 �♦ • � 111111■ i ■i i � ■11111■ 11 IIIC fl •. i is 3 ■ 11111 i ■: M: : ■ 1. 1t , Council Meeting Date 02/13/95 3 City of Brooklyn Center Agenda item Numbe Request For Council Consideration Item Description: RESOLUTION AUTHORIZING ADVERTISEMENT FOR REBIDDING, IMPROVEMENT PROJECT NO. 1994 -15, ADA TRAILS, CURB CUTS, AND PEDESTRIAN RAMPS, AND IMPROVEMENT PROJECT NO. 1994 -23, 1995 SIDEWALK REPLACEMENT - MISCELLANEOUS LOCATIONS a De m Approval: Department pp Diane Spector, Director, of Public Services do Manager's Review /Recommendation: C No comments to supplement this report Comments below /attached Recommended City Council Action: A resolution authorizing advertisement for bids is attached for consideration. • Summary i attached No S ary Explanation: (supporting documentation ) The City Council, by Resolution No. 94 -167 on August 8, 1994, established this project, approved plans and specifications, directed advertisement for bids and appropriated funds. One bid was received on September 7, 1994 and exceeded the Engineer's estimate. On September 12, 1994, by Resolution No. 94 -181, the City Council rejected this bid, with a recommendation to re -bid this project in 1995. A brief synopsis of the approved project is as follows: ADA Trails, Curb Cuts, and Pedestrian Ramps, Improvement Project No. 1994 -15 This proposed project consists of making trail and pedestrian ramp improvements in various City parks for the purpose of compliance with the Americans With Disabilities Act (ADA). This work was recommended in Julie Quarve- Peterson's Accessibility Evaluation for the City. Specifically, this work will involve the reconstruction of pedestrian ramps on the north side of 63rd Avenue and paved trails which will connect various recreation facilities with parking areas, existing trail systems, pedestrian ramps and other park structures. The total estimated project cost for this improvement, including contingency, legal, administration and engineering is $66,300. It is proposed that the funding for this improvement be provided by the Capital • Projects Fund. Request For Council Consideration Page 2 Replacement of Sidewalks, Miscellaneous Locations, Improvement Project No. 1994 -23 • This proposed project consists of the replacement of defective sidewalk and median panels at various locations city -wide. For the last few years, the Public Services Department has annually inspected and inventoried locations throughout the City where sidewalk panels have created a hazard for either pedestrians or sidewalk plowing personnel and concrete median which has disintegrated over the years. The total estimated project cost for this improvement, including contingency, legal, administration and engineering is $15,500. It is proposed that the funding for this improvement be provided by the Local State Aid Fund, Account No. 2911. It is recommended that all of the above described improvements be combined in a single contract for the purposes of bidding and contract administration. The estimated construction cost for the above improvements is $72,400. The total estimated project cost for Contract 1994 -M, which includes contingencies, legal and administration and engineering is $81,800 which includes a 5 % inflation factor above the approved 1994 estimate. • • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING ADVERTISEMENT FOR REBIDDING, IMPROVEMENT PROJECT NO. 1994 -15, ADA TRAILS, CURB CUTS, AND PEDESTRIAN RAMPS, AND IMPROVEMENT PROJECT NO. 1994 -23, 1994 SIDEWALK REPLACEMENT - MISCELLANEOUS LOCATIONS WHEREAS, the City Engineer has reported to the City Council of the need for the above listed improvements at various locations within the City; and WHEREAS, the City Engineer has recommended that Improvement Project Nos. 1994 -15 and 1994 -23 be combined into Contract 1994 -M for the purpose of administration and bidding. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. Estimated costs for Improvement Project No. 1994 -15, ADA Trails, Curb Cuts and Pedestrian Ramps are hereby updated in accordance with the • following schedule: Contract $51,050 Contingency 15 % 0 ( g Y ) 7 65 Subtotal Construction $58,700 Admin., Legal, Eng. (13 %) 7,600 Total Est. Cost Improvement Project 1994 -15 $66,300 2. Estimated costs for Improvement Project No. 1994 -23, Replacement of Defective Sidewalks in Miscellaneous Locations are hereby updated in accordance with the following schedule. Contract $11,900 Contingency (15 %) 1,80 Subtotal Construction $13,700 Admin., Legal, Eng. (13 %) $ 1,800 Total Est. Cost Improvement Project 1994 -23 $15,500 RESOLUTION NO. • 3. All costs for Improvement Project No. 1994 -15 shall be financed by the Capital Projects Fund. 4. All costs for Improvement Project No. 1994 -23 shall be financed by the Local State Aid Fund, Account No. 2911. 5. The Deputy City Clerk shall prepare and cause to be inserted in the official newspaper and in the Construction Bulletin an advertisement for bids for the making of such improvement in accordance with the approved plans and specifications. The advertisement shall be published in accordance with Minnesota Statutes, shall specify the work to be done and shall state the time and location at which bids will be opened by the Deputy City Clerk and the City Manager or their designees. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Deputy City Clerk and accompanied by a cash deposit, cashiers check, bid bond, or certified check a able to the City Clerk for 5 percent of the amount of P Y tY P such bid. • Date Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • Council Meeting Date 02/13/95 3 City of Brooklyn Center Agenda Item Numbe Request For Council Consideration Item Description: RESOLUTION AUTHORIZING ADVERTISEMENT FOR REBIDDING, IMPROVEMENT PROJECT NO. 1994 -33, MISCELLANEOUS REMOVALS, EXCAVATION AND CONCRETE CURB Department Approval: Diane Spector, Director of Public Services Manager's Review /Recommendation: No comments to supplement this report Comments below /attached Recommended City Council Action: A resolution authorizing advertisement for bids is attached for consideration. • Summary Explanation: (supporting documentation attached No ) The City Council, by Resolution No. 94 -183 on September 12, 1994 established this project, approved plans and specifications and authorized advertisement for bids, and appropriated funds. Three bids were `received on October 5, 1994. All bids exceeded the Engineer's estimate. On October 11, 1994, by Resolution No. 94 -224, the City Council rejected all bids with a recommendation to re- bid this project in 1995. A brief synopsis of the approved project is as follows: The estimated cost of Improvement Project No. 1994 -33 is as follows. All costs would be funded by the Capital Improvements Fund. Total Estimated Cost Orchard $6,850.00 Firehouse $ 2,600.00 Lions $4,600.00 Central $ 1,000.00 Willow Lane $15,500.0 0 Subtotal $30,550.00 Contingency (5 %) $ 1,525.00 Engineering (10 %) $ 3,055.00 Admin, Legal (3%) 915.00 Total $36,045.00 ® Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING ADVERTISEMENT FOR REBIDDING, IMPROVEMENT PROJECT NO. 1994 -33, MISCELLANEOUS REMOVALS, EXCAVATION AND CONCRETE CURB WHEREAS, the City Council approved Improvement Project No. 1994 -26 on August 8, 1994 which provided $15,000 for this improvement project; and WHEREAS, the City Engineer has developed plans and specifications for the Miscellaneous Removals, Excavation and Concrete Curb to complete Improvement Project No. 1994 -33; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. The Deputy City Clerk shall prepare and cause to be inserted in the official newspaper and in the Construction Bulletin an advertisement for bids for the making of such improvement in accordance with the approved plans and specifications. The advertisement shall be published in accordance with Minnesota Statutes, shall specify the work to be done and shall state the time and location at which bids will be opened by the Deputy City Clerk and the City Manager or their designees. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Deputy City Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City Clerk for 5 percent of the amount of such bid. Date Mayor ATTEST: Deputy Clerk RESOLUTION NO. The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. i • Council Meeting Date 02/13/95 31 City of Brooklyn Center Agenda Item Number Request For Council Consideration • Item Description: RESOLUTION AUTHORIZING ADVERTISEMENT FOR REBIDDING, IMPROVEMENT PROJECT NO. 1994 -25, PEDESTRIAN BRIDGE REPAIR IN GARDEN CITY PARK AND AT COUNTY ROAD 10 Department Approval: 'e Spector, Director of Public Services Manager's Review /Recommendation: ' U No comments to supplement this report Comments below /attached Recommended City Council Action: A resolution which authorizes the advertisement for bids for Improvement Project No. 1994 -25 is provided for consideration. • Summary Explanation: (supporting documentation attached No ) The City Council by Resolution No. 94 -114 on June 13,, 1994, established this project, approved the plans and specifications, directed advertisement for bids and appropriated funds. Bids were received on August 3, 1994. Three bids were received and exceeded the Engineer's estimate. On August 8, 1994 by Resolution No. 94 -164 the City Council rejected these bids, with a recommendation to re -bid this project in 1995. A brief synopsis of the approved project is as follows: Ongoing park trail settlement and stream bed erosion over the past 10 years requires extraordinary maintenance efforts at the connection point of the trail and bridge deck at several of the pedestrian bridges that cross Shingle Creek. The riprap (large cemented stone) which was originally placed to protect the bridge abutments has washed away or settled into the muck, and the fill material which had supported the trail approaches has similarly disappeared. In some cases, the Street Maintenance Division is required to patch and overlay the trail sections at the bridges twice a year; the added weight of the pavement necessary to maintain pedestrian safety is accelerating the settlement. A complete survey and inspection of all of the pedestrian bridges was conducted in the Fall of 1993, • and the bridges were categorized as follows: Priority One (recommended for immediate repair); Priority Two (recommended for normal maintenance for another year to so, then reevaluated); and Priority Three (no immediate action necessary). Please refer to Figure 1 for the locations of these pedestrian bridges in the City. Note that the two "Priority One" pedestrian bridges located at Centerbrook Golf Course were reported in a prior project, which was completed in the Spring of 1994. Request For Council Consideration Page 2 It is now recommended that the remaining Priority One pedestrian bridges be combined into one repair project. Similar to one of the golf course bridges, the large bridge over Shingle Creek in Garden City i Park is in dire need of extensive erosion stabilization and trail approach work. Also scheduled is the re- decking of the bridge over Shingle Creek, located immediately north of County Road 10 (Bass Lake Road). We have been advised that the slopes of the bridge and its approach exceed that which is considered wheelchair accessible, and reworking the ends of the bridge will bring it into ADA compliance. The estimated total costs of these improvements, including contingencies, engineering, legal and administrative is $88,700 which includes a 5% inflation factor increase above the approved 1994 improvement. • 6 Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING ADVERTISEMENT FOR REBIDDING, IMPROVEMENT PROJECT NO. 1994 -25, PEDESTRIAN BRIDGE REPAIR IN GARDEN CITY PARK AND AT COUNTY ROAD 10 WHEREAS, the condition of the trail approaches at various pedestrian bridges creates a non - compliance condition with respect to the Americans With Disabilities Act, and is generally hazardous to pedestrians; and WHEREAS, it has been determined that repairs are required at the approaches of certain pedestrian bridges that cross Shingle Creek; and WHEREAS, the City's engineer has prepared plan and specifications for the proposed work. • NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. The Deputy City Clerk shall prepare and cause to be inserted in the official newspaper and in the Construction Bulletin an advertisement for bids for the making of such improvement in accordance with the approved plans and specifications. The advertisement shall be published in accordance with Minnesota Statutes, shall specify the work to be done and shall state the time and location at which bids will be opened by the Deputy City Clerk and the City Manager or their designees. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Deputy City Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City Clerk for 5 percent of the amount of such bid. • RESOLUTION NO. 2. The estimated project costs for Improvement Project No. 1994 -25, Pedestrian Bridge Repair in Garden City Park and at County Road 10, are updated as follows: Contract $68,250 Contingency (15 %) 10,250 Subtotal Construction $78,500 Staff Engineering (10 %) 7,850 Admin. & Legal (3%) 2,350 Total Est. Project Cost $88,700 • 2. All costs related to Improvement Project No. 1994 -25, Pedestrian Bridge Repair in Garden City Park and at County Road 10, shall be charged to the Capital Improvement Fund. Date Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Council Meeting Date 2/13/95 3 City of Brooklyn Center Agenda Item Numbe Request For Council Consideration • Item Description: RESOLUTION AMENDING IMPROVEMENT PROJECT NO. 1993 -19, CENTRAL GARAGE IMPROVEMENTS, FOR TELEPHONE AND DATA IMPROVEMENTS Department Approval: �t Jim Gl e, ervices Coordinator Manager's Review /Recoiendation: "✓ "` ^ r � No comments to supplement this report Comments below /attached Recommended City Council Action: Approve the resolution to amend Improvement Project No. 1993 -19, to include the cost of telephone and data improvements. • Summary Explanation: (supporting documentation attached No ) When compiling the list of tasks to be completed by our general contractor for the garage addition, three technology related items were not included. These items were removed so that staff could more closely control the quality and costs of these improvements. In general, most general contractors are not familiar with the latest technology, its appropriate installation, or its costs. It is requested that the council amend the project costs to accommodate these additional items which q P J include; Installation, testing and terminating of 34, Category 5 voice and data locations in the new addition. Two quotes were received from reliable vendors. Cost $4,060. Two local area network hubs, serial interface drivers and related equipment. The M.I.S. Coordinator has determined that these items are necessary for the Local Area Network (LAN) to operate effectively. They will be purchased off the Hennepin County contract to ensure best pricing. Cost $2,100. An additional telephone card, that will provide for additional telephone lines and four telephone units. Cost $1,450. It should be noted that pulling these items off and having staff handle them, will indeed provide us with a higher quality product, while saving money. �H • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AMENDING IMPROVEMENT PROJECT NO. 1993 -19, CENTRAL GARAGE IMPROVEMENTS, FOR TELEPHONE AND DATA IMPROVEMENTS WHEREAS, pursuant to an advertisement for bids for Improvement Project No. 1993 -19, bids were received, opened, and tabulated by the City Clerk and Engineers; and WHEREAS, The Builders, Inc. of Golden Valley, Minnesota, were the lowest responsible bidder; and WHEREAS, additional costs for telephone and data improvements not included in the original bid have been identified. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: • The estimated project costs for Project No. 1993 -19, are amended as follows: Estimated Cost As Per Low Bid Contract $1,475,000 Professional Services Design 89,075 Geotechnical Services 4,867 Site Survey 2,460 Air Quality /Asbestos Abatement 18,450 Contaminated Soil Remediation 22,000 Telephone and Data Improvements 7,610 Total Est. Project Cost (Original) $1,611,852 Total Est. Project Cost (Amended) $1,619,462 ® RESOLUTION NO. Date Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • Council Meeting Date 02 113/95 / 3 City of Brooklyn Center Agenda Item Number Request For Council Consideration • Item Description: RESOLUTION ACCEPTING PROPOSAL FOR SOILS STUDY FOR STREET IMPROVEMENT, WOODBINE NEIGHBORHOOD, IMPROVEMENT PROJECT NOS. 1995 -07, 08 & 09 Department Approval: blan Spector, Director, of Public Services Managers Review /Recommendation: No comments to supplement this report Comments below /attached Recommended City Council Action: A resolution accepting proposal and awarding contract to STS Consultants Ltd. is provided for consideration. • Summary Explanation: (supporting documentation attached ) It is necessary to determine the existing soil conditions within the Woodbine Neighborhood Improvement area. This study will provide data to supplement the design of the street section, the subgrade requirements for compaction, the trench backfill requirements in areas of storm, sanitary and watermain construction. Two ro o al w 'v w p p s s were received as follows: Bidder Bid STS Consultants Ltd. $2,980.00 American Engineering Testing, Inc. $3,100.00 STS Consultants Ltd. has considerable experience in this type of study and has satisfactorily performed in Brooklyn Center on previous projects. • Member introduced the following resolution and • moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING PROPOSAL FOR SOILS STUDY FOR STREET IMPROVEMENT, WOODBINE NEIGHBORHOOD, IMPROVEMENT PROJECT NOS. 1995 -07, 08 & 09 WHEREAS, the Director of Public Services has reported to the City Council of the need to provide a soils study for the Woodbine Neighborhood; and WHEREAS, proposals for this soils study were received, opened and tabulated by the Director of Public Services on February 8, 1995 and said proposals were as follows: Bidder Bid STS Consultants Ltd. $2,980.00 American Engineering Testing, Inc. $3,100.00 WHEREAS, it appears that STS Consultants Ltd. of Minneapolis, MN has provided the lowest responsible proposal. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of • Brooklyn Center, Minnesota that: 1. The proposal as submitted by STS Consultants Ltd. of Minneapolis, MN is hereby accepted, and the Mayor and City Manager are hereby authorized to enter into a contract, in the amount of $2,980.00 with STS Consultants Ltd. in the name of the City of Brooklyn Center, for said soils stud i Y . Y 2. All costs related to this study shall be charged to Improvement Project Nos. 1995 -07, 08 & 09. Date Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Council Meeting Date 2/13/95 3 City of Brooklyn Center Agenda Item Number Request For Council Consideration • Item Description: Resolution Calling for a Public Hearing on Proposed Use of Year XXI (1995) Urban Hennepin County Community Development Block Grant Funds Department Approval: Tom blitz, Community Development Specialist Manager's Review/Recommendation: T " No comments to supplement this report Comments below /attached Recommended City Council Action: Staff recommends approval of Resolution Calling for a Public Hearing on Proposed Use of Year XXI (1995) Urban Hennepin County Community Development Block Grant Funds. • Summary Explanation: (supporting documentation attached Yes ) Hennepin County has notified the City of Brooklyn Center that its share of the 1995 Urban Hennepin County Community Development Block Grant (CDBG) entitlement will be $270,083. This amount is an $8,889 or 3.4% increase over last year's allocation. Brooklyn Center is one of 43 Hennepin County cities participating in the Urban Hennepin County's CDBG program. In this program, federal dollars from the Department of Housing and Urban Development flow to the county and are disbursed to the 43 participating cities. The Year XXI (1995) CDBG allocation for the entire county is $3,806,962. Since the CDBG allocation represents federal dollars, the CDBG programs adopted by local jurisdictions must meet one of the following national objectives: • Beneritting low and moderate income persons • Prevention or elimination of slums or blight • Meeting a particularly urgent community development need There are a variety of actual activities and /or projects that can fall under these national objectives. Last year, the City of Brooklyn Center approved the following projects for its Year XX (1994) CDBG • program: Request For Council Consideration Page 2 ProjectlActvity (Year. XX 1994) CDBG Funding EDA Home Rehabilitation /Deferred Loan Program $157,194 Scattered Site Redevelopment $ 50,000 H.O.M.E. Program (Household Outside Maintenance for the Elderly) $ 9,000 Business Retention Study $ 45,000 Total East Year's CDBG Allocation $261,I94 Last year, the City also received requests for CDBG funds from the social service agencies listed below: Community Action for Suburban Hennepin (CASH) Community Emergency Assistance Program (CEAP) Greater Minneapolis Day Care Association (GMDCA) The CHAP Corporation • None of the requests from the social service agencies listed above were funded for Year XX. Cities may use up to 20% of their total allocation to fund these types of public service activities. The Community Emergency Assistance Program (CEAP) has notified staff that they will be submitting a proposal for CDBG funding for Year XXI. We have not yet received the proposal, but it will be forwarded to the City Council when it is submitted. The City of Brooklyn Center has had a tradition of funding capital improvement -type programs with CDBG funds rather than service programs. One of the primary reasons for not funding service -type programs is that staff believes these types of programs are more difficult to cut if federal funding is eliminated, especially if it involves reduction in personnel dedicated to those programs. If CDBG funding is eliminated or substantially reduced, the alternative is to rely on local funding sources to continue the public service programs. This would, of course, be true for the capital -type programs also, but for the administration of these programs the City has always relied on existing staff. CDBG has been one of the most successful and popular federal programs and has been in place since the mid- 1970s. However, even with its substantial popularity and success it is one of the programs being considered for reduction or elimination at the Congressional level. In order to be eligible for CDBG funds, cities must hold a public hearing to gain citizen input • regarding the use of CDBG funds. The resolution included with this request form would set the CDBG public hearing for the March 13, 1995, City Council meeting. The public hearing notice attached to this request form also includes a designation of CDBG programs and recommended funding levels for the CDBG projects and activities. The CDBG projects and activities specified in the public hearing notice are recommended by staff. By Request For Council Consideration Page 3 approving the resolution and public hearing notice this evening, the City Council is not giving final approval to these CDBG activities, and the CDBG projects /activities and /or funding levels specified • in the notice can be changed at the March 13, 1995, public hearing, at which time the City Council will be deciding on the final Year XXI CDBG program. Staff recommendations for the Year XXI CDBG program are summarized below. 1. The City's Home Rehabilitation Deferred Loan program (rehabilitation of private property) was budgeted at 157,194 for the Year XX CDBG program. Current waiting list of applicants for this program is approximately 65. Last year at this time the waiting list was approximately 76 households. Presently, the EDA is able to put up to $15,000 in each household to rehabilitate the structure. Staff is recommending an allocation of $100,777 in CDBG funds for the Year XXI Home Rehabilitation Deferred Loan program. 2. The scattered site redevelopment program was funded at $50,000 for last year's CDBG allocation. This money has been allocated to reimburse the EDA reserve fund for the acquisition and demolition of the fourplexes along Humboldt Avenue which were purchased and demolished with EDA funds. This project was set up as a multi-year contract to repay the EDA from CDBG funds for this project. Staff is recommending an allocation of $50,000 for this multi-year project. This project will be closed out in the next two CDBG allocation years (Years XXII and XXIII). Staff is recommending an additional $110,000 to the scattered site program for the Year • XXI to provide for the acquisition and demolition of blighted residential properties. This amount would provide funds for the acquisition and demolition of two to three single - family properties. The total recommended scattered site allocation is $160,000 for Year XXI. 3. Staff has received a request from Senior Community Services, the Household Outside Maintenance for the Elderly (H.O.M.E.) program at $9,306. This project has been part of the CDBG program for three years and has proved to be a beneficial program. The H.O.M.E. program provides minor maintenance and repair for persons 62 years of age and older and /or permanently disabled households. The households are required to pay a certain amount towards the rehab based on a sliding fee scale according to their income. CDBG dollars are used to bring down the overall cost of the repairs. Examples of the repairs included in this program are installation of grab bars, painting (interior and exterior), minor roof and gutter repair, concrete repair, and carpentry (including door, window and trim repair). Staff has requested Senior Community Services to provide a summary of the usage of this y ro ram for the past year and this information will be available at the March 13 P g P 1995, public hearing. A representative from Senior Community Services has been invited to the March 13, 1995, meeting to answer questions regarding the H.O.M.E. program. Also, staff will be prepared to review its recommendations for Year XXI CDBG projects at the March 13, 1995, meeting. • V • J Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION CALLING FOR A PUBLIC HEARING ON PROPOSED USE OF YEAR XXI (1995) URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS WHEREAS, Brooklyn Center is one of 43 Hennepin County communities which are members of the Urban Hennepin County Community Development Block Grant Program; and WHEREAS, the City of Brooklyn Center has been notified by Hennepin County that its allocation for the 1995 Urban Hennepin County Community Development Block Grant (CDBG) program is $270,083; and WHEREAS, a public hearing regarding the proposed use of Year XXI (1995) Urban Hennepin County Community Development Block Grant funds is a requirement of the CDBG program. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, as follows: A r use of Year XXI 1995 Urban in Henne 1. public hearing on the proposed u ( ) p County Community Development Block Grant funds will be held at the regularly scheduled Brooklyn Center City Council meeting on March 13, 1995, at approximately 7:00 p.m. or as soon thereafter as the matter may be heard. 2. Staff is authorized and directed to publish the attached notice of public hearing on the proposed use of Year XXI (1995) Urban Hennepin County Community Development Block Grant funds in the City's official newspaper not later than ten days prior to March 13, 1995. Date Mayor ATTEST: Deputy Clerk RESOLUTION NO. The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same; whereupon said resolution was declared duly passed and adopted. NOTICE OF PUBLIC HEARING 1995 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Notice is hereby given that the City of Brooklyn Center, in cooperation with Hennepin County, pursuant to Title I of the Housing and Community Development Act of 1974, as amended, is holding a public hearing on March 13, 1995, at 7:00 p.m. or as soon thereafter as the matter may be heard in the City Hall located at 6301 Shingle Creek Parkway, Brooklyn Center, Minnesota. The public hearing is on the housing and community development needs and priorities of the City and Urban Hennepin County and the City's proposed use of the 1995 Urban Hennepin County Community Development Block Grant Program planning allocation of $270,083. In addition, during the July 1, 1995 to June 30, 1996 program year, it is estimated that no additional program income from locally funded CDBG activities will be available to the City. The City of Brooklyn Center is proposing to undertake the following activities with 1995 Urban Hennepin County CDBG funds starting on or about July 1, 1995. • Activity Budget Rehabilitation of Private Property $100,777 Household Outside Maintenance for the Elderly (H.O.M.E.) $ 9,306 Scattered Site Redevelopment $160,000 Subsequent increases or decreases in the community planning allocation or the budget of any funded activity by the greater of $10,000 or 50 percent of the activity budget or change in activity location, beneficiary, or purpose is considered a substantial change and pursuant to Urban Hennepin County policy will be subject to the amendment process. For additional information on the priorities, proposed activities, level of funding and program performance, contact the City of Brooklyn Center at 569 -3300 or the Hennepin County Office of Planning and Development at 541 -7080. The public hearing is being held pursuant to M.S. 471.59. • Council Meeting Date February 13, 1995 3 City of Brooklyn Center A Item Number Description: Item Descri P Request For Council Consideration • Resolution Amending the 1995 General Fund Budget to Include Funding for the Brooklyn Community Band Department Approval: 1� hU�l Sharon Knutson, Deputy City Clerk Manager's Review /Recommendation: x�.� � ��r�= �•r.�a.��• No comments to supplement this report Comments below /attached Recommended City Council Action: Approve Resolution Amending the 1995 General Fund Budget to Include Funding for the Brooklyn Community Band • Summary Explanation: (supporting documentation attached No ) At its January 30, 1995, work session, the City Council requested a resolution to appropriate $2,250 to the Brooklyn Community Band. • Member introduced the following resolution and • moved its adoption: RESOLUTION NO. RESOLUTION AMENDING THE 1995 GENERAL FUND BUDGET TO INCLUDE FUNDING FOR THE BROOKLYN COMMUNITY BAND WHEREAS, Section 7.09 of the City Charter provides for a contingency appropriation as a part of the General Fund Budget, and further provides that the contingency appropriation may be transferred to any other appropriation by the City Council; and WHEREAS, the City Council desires to continue support for the activities of the Brooklyn Community Band. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center to amend the 1995 General Fund Budget as follows: Increase the appropriations for the Recreation Department, Adult Programs, Community Band: $2,250 Decrease the appropriations for the Unallocated Department, Contingency Account: $2,250 Date Mayor ATTEST: Deputy Clerk: The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Council Meeting Date February / 13, 1995 31 City of Brooklyn Center Agenda Item Number l0 Description: Item Descri P Request For Council Consideration • Resolution Expressing Recognition and Appreciation of Denis Kelly for His Dedicated Public Service on the Financial Commission Department Approval: -- k Sharon Knutson, Deputy City Clerk Manager's Review /Recommendation: v No comments to supplement this report Comments below /attached Recommended City Council Action: Approve Resolution Expressing Recognition and Appreciation of Denis Kelly for His Dedicated Public Service on the Financial Commission • Summary Explanation: lanation: ( su orting documentation attached No (supporting • �L ® Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF DENIS KELLY FOR HIS DEDICATED PUBLIC SERVICE ON THE FINANCIAL COMMISSION WHEREAS, Denis Kelly served on the Brooklyn Center Financial Commission from July 13, 1992, through January 21, 1995; and WHEREAS, his public service and civic effort for the betterment of the community merit the gratitude of the citizens of Brooklyn Center; and WHEREAS, his leadership and expertise have been greatly appreciated by the Brooklyn Center Financial Commission; and WHEREAS, it is highly appropriate that his service to the community should be recognized and expressed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the dedicated public service of Denis Kelly is hereby recognized and appreciated by the City of Brooklyn Center. Date Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Council Meeting Date 2/13/ 3 City of Brooklyn Center Agenda Item Number 6 Request For Council Consideration • Item Description: Building Code Appeal by David and Leslie Andresen, 6821 Perry Avenue North Department Approval: G. ad Hoffman, Community evelopment Director Manager's Review /Recommendation: : No comments to supplement this report Comments below /attached Recommended City Council Action: At the request of Mr. Andresen staff recommends that the public hearing n 6821 Pe Avenue North � � P g Perry be tabled indefinitely. Summary Explanation: (supporting documentation attached --Ye-s • On February 1, 1995, Mr. David Andresen contacted me and requested that the City postpone his request for a hearing indefinitely. It is my understanding that a court date has been set on the matter, and, upon the advice of his attorney, he does not want to pursue the alleged code violations issue at this time. Building Official Clay Larson was going to reinspect the property, noting all work that had been inspected to date and work that was remaining or incomplete and still subject to inspection. However, Mr. Andresen has requested that the City postpone the inspection also pending a court decision. A copy of my letter to Mr. and Mrs. Andresen dated February 3, 1995, which outlines the specifics of our conversation, is included with this request form. The building permit remains open and will remain open until the project is closed. City of Brooklyn Center A great place to start. A great place to stay. • February 3, 1995 David and Leslie Andresen 6821 Perry Avenue North Brooklyn Center, MN 55429 Dear Mr. and Mrs. Andresen: I am writing to you as a follow -up to our conversation this week. At your request, it is my understanding that you would like to postpone the public hearing scheduled for February 13 on the possible code violations. The staff recommendation to the Council will be an indefinite layover of the public hearing. Prior to the February 13 hearing, Clay Larson was going to reinspect your project and list those items that had been given a final inspection. He was also going to list those items that are currently unfinished, and, therefore, uninspected. It is my understanding that the steps and threshold heights are included among those items to be completed. I feel it is necessary to point out to you that your warranty on the siding is subject to its being painted. In order to preserve the manufacturer's warranty, if it is not already too late, the siding must be reprimed and painted. However, at your request, Clay Larson will not reinspect the addition as I have noted pending a call from you for such an inspection or a final project inspection. Until then, your permit will be held open. Sincerely, G. Brad Hoffman Community Development Director CITY OF BROOKLYN CENTER GBH:rd 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -2199 • City Hall & TDD Number (612) 569 -3300 Recreation and Community Center Phone & TDD Number (612) 569 -3400 • FAX (612) 569 -3494 An Affirmative Action /Equal Opportunities Employer Council Meeting Date February 13. 1995 3 City of Brooklyn Center Agenda Item Number -646L Description: Item Descri P Request For Council Consideration • Licenses Department Approval: 1 Sharon Knutson, Deputy City Clerk Manager's Review /Recommendation: No comments to supplement this report Comments below /attached Recommended City Council Action: Approve attached list of licenses. summary Explanation: (supporting documentation attached Yes ) • 3 Ci Brook y o f n Center y • Licenses to be approved by the City Council on February 13, 1995: BOWLING ALLEY Q� Lynbrook Bowl 6357 N. Lilac Drive ICJ City Clerk , GARBAGE AND REFUSE COLLECTION VEHICLE Waste Control Systems, Inc. A d /b /a Waste Control 95 West Ivy City Clerk ,bk MECHANICAL SYSTEMS Climate Engineering 4336 B Shady Oak Road 1 . • Build ng Official RENTAL DWELLINGS Initial: Michael and Amy DesParois 5301 Dupont Ave. N. Renewal: Luanne Polve 6000 Abbott Ave. N. Boyer Palmer 6101 Beard Ave. N. • James and Bobbie Simons 6109 -11 -13 Beard Ave. N. Terry L. Hartmann 6827 Fremont Pl. N. Richard Olson 5818 Humboldt Ave. N. Gary Scherber 4708 Lakeview Ave. N. Gary Scherber 5820 Logan Ave. N. Richard Bergstrom 5400 Russell Ave. N. Sharon Haugen /Julie Haugen 4806 Twin Lake Ave. N. Fredrick Beier 5300 -04 Vincent Ave. N. Raymond and Betty Anderson 7113 Willow Lane Lyle Miller 3501 47th Ave. N. Catherine Shefeluk 3018 51st Ave. N. General Approval: .� Sharon Knutson, Deputy City Clerk • Council Meeting Date February 13, 1995 3 City of Br oo klyn Center Agenda Item Number p �/ Q, Request For C o u n c il Co nsideration Item Description: APPROVAL OF IMAGE CAMPAIGN PLAN Department Approval: Terri Swanson, communications coordinator r Manager's Review /Recommendation: i /�.." No comments to supplement this report Comments below /attached Recommended City Council Action: Approval of the attached image campaign plan is needed by city council. Once the council approves this program, we can move forward with plans, and will update the council on a regular basis. Summary Explanation: (supporting documentation attached X ) Since the fall of 1994, City staff has been working with the chamber of commerce and members of the community to prepare an image campaign for the city. Meetings were held and a mission statement and list of goals were developed. Based on these goals and input received at these meetings, as well as an overall consensus to start implementing the campaign immediately, a plan was developed. (See attached) . This plan was presented to the city council at the work session on January 30 for comments, an d is now being esented at the city g p y council meeting for approval. The plan calls for the immediate recruitment of a public relations consulting firm to work with the ad hoc communications task force and city staff to implement an aggressive campaign for the city. The plan also calls for the development of a steering committee consisting of representatives from various factions within the city to oversee the programs and spending of the campaign. To date, the city council has set aside $25,000 for the campaign and the image campaign task force plans to solicit matching funds from the community. However, the task force believes that it will be better equipped to solicit these funds when they can show that the City is financially committed to the campaign. Thus, by beginning to implement the plan, the task force will be able to soon start soliciting a commitment from the business and residential community for support and funding. • Please note that the image campaign plan will continue to be updated as the campaign evolves and changes. • Image Campaign Plan February 13, 1995 Why an Image Campaign Recently the north suburbs including Brooklyn Center have received bad press from some of the major media in the Twin Cities. The media has portrayed Brooklyn Center and other cities which have nothing to offer in the way of business and industry. In addition, most coverage by the Tribune and the TV stations tends to highlight the crime and other negatives within the city instead of the positives. This negative coverage was the impetus for developing a full- fledged image campaign for the city. Representatives from the chamber, the city, the city's ad hoc communications task force, the tourism bureau, the school district, state legislature as well as interested businesses and residents met to discuss this image problem, and collectively decided it was time to start telling the good story about Brooklyn Center. Background Since the fall of 1994, the city has been working with the chamber of commerce and members of the community to prepare an image campaign for the city. Meetings were held with community leaders to see the extent of interest in proceeding with an aggressive image campaign. Based on positive response, the chamber and the city began the initial stages of the program. First, a meeting was held with representatives of the Brooklyn Park "Come Home to the Park" program. These representatives explained how their program began and talked about things that worked and didn't work in their city. Based on this input, the chamber, city staff, and members of the communications task force and the business sector developed a core group to discuss how to proceed with the campaign. The group developed a mission statement and list of goals for the program which were discussed at a larger task force meeting in December. The larger task force also brainstormed slogans for the campaign. Invited to the meeting were all people that expressed an interest in helping with the program.(See list of attendees attached). The core group gathered the information and reworked the mission statement and goals, and presented them at the image task force meeting on January 12. At this point, the group decided to start working on some action items and subcommittees were developed for each goal. Each subcommittee was charged with preparing a plan to begin tackling some projects. The group will then present this information at the next image task force meeting in February. Mission Statement "The image campaign will inform and educate both residents and nonresident of the quality of life and economic opportunities within Brooklyn Center." • page 2 Campaign Goals Goal 1: Generate positive press coverage for the city Many community and city programs do receive positive press. Typically, this coverage is picked up by the neighborhood media including Northwest News SunPost and Cable 12. This is especially true if press releases are developed and distributed regarding the events. Keep in mind it is a lot easier to print a story verbatim than to research and write it. Once in a while, however, the KSTP's and Star Tribunes run local stories as well. However, the larger media tend to focus on the negatives instead of the positives in the city and the suburbs. Provide press releases Thus, an effective way to gain media coverage for local programs and events is to continue to provide the media with as many press releases as possible. These should not only be regarding activities at city hall, but community and business programs as well. To do this, there must be a consistent and aggressive flow of information to the media. Consolidate information To ensure that all forms of media including the city and chamber newsletters, cable programs, etc. have the opportunity to publicize information, there needs to be a central point for all • communications. This information coordinator would then ensure that all forms of media receive press releases and information so that each release gets published in as many forms and in as many media as possible. The coordinator would also consolidate information so that it is easier for the media to understand and publish. Form relationships with media reps Although some media are extremely good at publishing city news, some media could receive multiple press releases every day about positive city programs and still never print them. The theory is... "it's who you know, not what you know." Establishing relationships with media representatives may help give an editor the incentive he /she needs to publicize a specific program. However, establishing this type of relationship is not an easy task and can take a lot of time and energy, and still be to no avail. Goal 2: Empower individuals who live and work in the city of Brooklyn Center to take ownership in their Community Originally, our fear was that if city staff drove the image campaign than it would look like just another c hall program instead of a community program. With the campaign underway, it is apparent that someone needs to take the lead to ensure the continued progression of the program. It shouldn't be forgotten, however, that residents and business professionals need to be an integral part of the campaign for it to succeed both from a commitment and resource level. • page 3 Community Nights One of the suggested ways that we can solicit input and participation from the community is by holding community nights. These meetings of the masses would be used to discuss what's right in Brooklyn Center and what needs improvement. Also discussed would be how we can better the city and how we can ultimately get positive media coverage of the good things happening in the city. A subcommittee of image campaign task force members has already been established to coordinate community nights. Others who wish to participate on the committee are also encourage to do so. Neighborhood Groups Another way to bring the message to the residents is to meet with neighborhood groups to solicit input and to encourage them to actively participate in the community nights as well as the campaign. To date, a presentation to the Riverwood Neighborhood Association has been made. Additionally, Neighborhood Watch leaders will be personally invited to participate in the campaign as well as in community nights. Special caution will be given to ensure that the image campaign aign doesn t not conflict with Neighborhood Watch responsibilities and that the two programs compliment each other. In addition, the community services officer who coordinates Neighborhood Watch will be asked to act as a liaison between the task force and watch groups. • City Staff City staff will also be solicited for input regarding the image campaign. Many employees have been with the city for years and as a result know some of its history and have a good idea of what needs to be done. Conversely, many employees are new with the city, and thus, will bring a fresh perspective. Staff meetings will be held to inform employees of the status of the campaign and to seek input. Additionally, a survey will run in BC Briefs in February asking for input. Staff will also be invited to attend community nights and to participate on subcommittees. Most importantly, staff will always know that they are welcome to express any ideas or concerns regarding the program to their department supervisor or to the communications coordinator. Business /Social Club Presentations In addition to soliciting input from neighborhood groups and the residents at large, the image campaign will be taken to business and social club level as well. Presentations will be made at the BC Rotary and Chamber meetings as well as the Jaycees and other civic organizations in the city. As with the others, the purpose of these presentations is not only to inform the group about the image campaign, but to empower them to help the effort, or minimally, to ensure that they use the city as a communications network for getting the message out about positive things happening in their organization or the community. • page 4 Goal 3: To nurture a progressive business and residential marketplace Provide information for new and potential businesses Businesses and residents who look to relocate in Brooklyn Center need to get the message that the city is really a perfect place to start and to stay. To date, a new brochure and new resident packet have been developed. However, there is nothing available for business prospects. Thus, a package similar to the new resident packet will be developed to send to realtors and relocation firms, and to businesses seeking relocation in the area. Business and Civic Organizations Another way to nurture the business marketplace is to empower the civic and business organizations to take ownership in their community by developing programs to address some of the city's needs. (See empowering goal above). Open communications between businesses and city There are many things happening in the business community that play a positive role in the city. To make the most of these programs and events there needs to be regular and open communication. By knowing what is going on in the community, we will be better able to coordinate time and resources allowing the business community and the city to get the most "bang for the buck ". This communication will also give us another opportunity to tell our ® story to the public through the media, and city and community correspondence. Goal 4: To enhance the visual elements representing the city The media is not the only avenue for enhancing the city's image. City materials and other visual elements also say a lot about the city, especially since they are the first and maybe, the only thing a person sees regarding the city. Thus, we need to take a good luck at the message our visual pieces are portraying and enhance them accordingly. This could include development of a new city logo, establishing city colors and updating city brochures, pamphlets, fliers etc. All of these pieces also need to carry the same look so as not to confuse people or give conflicting messages. Responsibilities The programs highlighted above are just a few ways to start implementing the image campaign. Each goal needs to discussed in detail by the community, the task force and the city, and brought to the subcommittee level for implementation. The subcommittee will then flesh out a comprehensive plan for tackling all the issues that need addressing under these goals. • • page S City's part -time communications coordinator In addition to the subcommittees working on the internal aspects of the campaign and the image task force working on the overall plan, city staff needs to play an integral part in the campaign to ensure its continuation and to provide the needed coordination. The city's communications coordinator will serve as the liaison between the city and the community for the purpose of the image campaign. The communications coordinator will work with the task force to develop city programs as needed, and will also be the communications link between the city, subcommittees, businesses, etc. In short, the communications coordinator will gather information from all entities and disseminate this information in the best way possible. The communications coordinator will also oversee all city- driven image campaign programs including the city newsletter, new business kits, and other visual elements or enhancements, (i.e. the city's logo). The communications coordinator will also serve as the liaison between all image task force groups, the city and a public relations consulting firm. Consulting firm Although there are image problems within the city, including negative media, there are many other image issues that we may not be aware of. In addition, there may be certain image programs that need aggressive attention and others that can be more subtle. A public relations consultant will research the perceived image of the city and design ways in which we can enhance or combat some of these perceptions. The consultant will work with the city's communications coordinator and the task force to ensure the implementation of image - enhancing programs by offering innovative, effective and unbiased ways to deal with the image problem in the city. The consultant will also work with (or perhaps be the same as) the public relations consultant for Brookdale, the Tourism Bureau or the Heritage Center to ensure consistency and coordination of efforts of all major city entities, and to ensure we don't "recreate the wheel," so to speak. In addition to directing the image campaign task force and city staff towards an effective and on -going image program, the consultant will also generate articles /press releases for the city and serve as the media liaison for the major television networks and daily papers. By using the relationships that they have already established with the major media and by coordinating publicity efforts of all the major players and programs in the city, the pr consultant will be able to gain maximum and positive coverage of the city and its programs and offerings. The consultant will work with the communications coordinator in this effort and together they will hit the major media, the local papers, cable television and all other city and community communication devices. Lastly, the PR consultant will work with the ad hoc communications task force and the • communications coordinator to develop a slogan for the image campaign and a new city logo and look for city communication pieces, if needed. Many visual programs are planned for page 6 1995 to 1997 including the Brooklyn Blvd. redevelopment program, the painting of city water towers, the development of new street signs, city hall remodeling as well as the development of a business packet for the city. All of these programs contribute to the city's image simply through their visual impact. The consultant will enhance or develop programs, based on their research and experience, that will give all city visuals a cohesive and impressive look which will in turn have a tremendous impact on how residents and nonresidents feel about the city of Brooklyn Center. (Please note that based on the budget allocated for a consultant, the consultant will be required to prepare and distribute a set number of articles for the media each month as well as other specific goals as outlined in their contract. This will enable us to measure their performance.) Steering Committee A steering committee will be established to oversee the activities, programs and spending with regards to the image campaign. The committee will consist of 7 members including representatives from city staff, council, chamber, business community, the school district as well as two residents. Steering committee members will be selected via the same application process as city commission members (i.e. via applications and appointment from the council). • The steering committee will meet monthly at which time the communications coordinator will provide a progress report on the campaign. The committee will also be charged with providing direction for the program and for bringing input regarding the campaign and the community to the coordinator. Each member on the steering committee will have a vote in all matters regarding the image program including the allocation of time and money resources. Members will serve for two years. How will the Campaign be Funded Currently, the city council has allocated $25,000 in 1995 for the development of an image campaign with no funds being disbursed to date. Although these funds will help initiate the program, they will not be adequately ensure the continued progression of the campaign *. As a result, the business community will be solicited by a subcommittee of image campaign task force volunteers and will be challenged with matching the city's contribution. Although image task force members feel that they will be able to generate these funds, they feel that there efforts will be fruitless at this time. They believe that businesses need to see things happening before they will commit time or resources to the campaign. Thus, the task force proposes that we seek approval from city council to use a portion of the allocated $25,000 to hire a consultant to help develop the workplan for a campaign and to begin immediate development and implementation of a media program to aggressively address the negative media coverage • *See Brooklyn Park's "Come Home to the Park" 1994 budget attached. page 7 of the city. With plan in hand, as well as visible positive press coverage of the image program, and the city, task force members feel that they will better be able to ask for investments from not only their business, but other organizations as well. What is the Timeframe Upon council approval, the ad hoc communications task force will meet with PR consulting firms and select a firm to help with the program then submit a recommendation for council approval. The consultant will then work with the communications coordinator and the image task force to develop a plan for the campaign at the same time that they start drafting and distributing positive articles about the city to the press. The consultant will also immediately begin meeting with Brookdale, BRW (regarding Brooklyn Blvd. redevelopment) and others in the city to develop the plan and to begin coordination of the visual elements of the plan. Community nights as well as city staff meetings will be held in the spring to inform the community and city staff about the campaign and to gain input and volunteers from these groups. This input will then be massaged into the plan. Community nights will also be used as another avenue for educating potential contributors about the program. For any image campaign to be successful, it must be a process not a one -time event. Thus, the program will be kicked off this spring with efforts continuing indefinitely. Consulting help will be sought for 1995 only, and may be considered for 1996. i IMAGE CAMPAIGN TASK FORCE AS OF 1126/95 Scott Kline, Chief of Police Kathy Flesher Linda Smith Brooklyn Center Police Dept. Brooklyn Center Parks and Rec. Brookdale Center 6301 Shingle Creek Parkway 6301 Shingle Creek Parkway 1108 Brookdale Center �klyn Center, MN 55430 Brooklyn Center, MN 55430 Brooklyn Center, MN 55430 Tim Mahoney Rod Snyder Kathy Kolbo Mahoney Broadcast Media 6408 Willow Lane U.S. West 5001 Drew Avenue North Brooklyn Center, MN 55430 200 S. 5th Street #395 Brooklyn Center, MN 55429 Minneapolis, MN 55402 Lisa Kramer Dawn Sommers Terri Swanson, Communications Ryan Companies 5315 Lyndale Avenue North City of Brooklyn Center 7500 Flying Cloud Dr., #135 Brooklyn Center, MN 55430 6301 Shingle Creek Parkway Eden Prairie, MN 55344 Brooklyn Center, MN 55430 Phil Cohen Frank Slawson Julie Doth 5501 Humboldt Avenue North Marquette Bank Brookdale North Metro Convention and Brooklyn Center, MN 55430 5620 Brooklyn Boulevard Visitors Bureau Brooklyn Center, MN 55430 6155 Earle Brown Drive Brooklyn Center, MN 55430 Myrna Kragness Jody Brandvold Dennis Morrow 3401 63rd Avenue North 5538 Colfax Avenue North ISD No. 286 Brooklyn Center, MN 55429 Brooklyn Center, MN 55430 Brooklyn Center High School 6500 Humboldt Avenue North Brooklyn Center, MN 55430 —0 Wall Tony Kuefler Ritchie Miller 760I Kentucky Avenue North, 5943 Abbott Avenue North 5120 Lilac Drive North #203 Brooklyn Center, MN 55429 Brooklyn Center, MN 55429 Brooklyn Park, biN 55428 Don Kramer Bob Peppe Phillip E. Gray 7215 Fremont Avenue North 6713 Toledo Avenue North 6919 Regent Avenue North Brooklyn Center, MN 55430 Brooklyn Center, MN 55429 Brooklyn Center, MN 55429 Karen L. Youngberg Roxana Benjamin Joyce Ellis 5419 Girard Avenue North Northwest News 7137 Halifax Avenue North Brooklyn Center, MN 55430 7. Zane Avenue North Brooklyn Center, MN 55429 Brooklyn Park, MN 55443 Ray Ditter Brad Hoffman Gerald G. Splinter, City Manager 6053 Emerson Avenue North City of Brooklyn Center City of Brooklyn Center Brooklyn Center, MN 55430 6301 Shingle Creek Parkway 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 Brooklyn Center, MN 55430 Doertler Charles and Norma Bell Todd Paulson, Mayor rawest News 6440 Willow Lane City of Brooklyn Center 7946 Zane Avenue North Brooklyn Center, SIN 55430 3216 Poe Road Brooklyn Park, MN 55443 Brooklyn Center, MN 55429 Councilmember Barb Kalligher Representative Phil Carruthers Debra Hilstrom 5548 Girard Avenue North 7109 Unity Avenue North 3509 66th Avenue North Brooklyn Center, MN 55430 Brooklyn Center, hiN 55429 Brooklyn Center, MN 55429 0 Ivwy Welch Councilmember Dave Rosene Councilmember Celia Scott Brooklyn Center Chamber of 7113 Fremont Avenue North 5509 Lyndale Avenue North Commerce Brooklyn Center, NfN 55430 Brooklyn Center, MN 55430 6205 Earle Brown Drive Brooklyn Center, MN 55430 Councilmember Kristen Mann Bob Hock Kathleen Carmody 5415 E. Twin Lake Blvd. 5531 Halifax Avenue North 7024 Knox Avenue North Brooklyn Center, MN 55429 Brooklyn Center, MN 55429 Brooklyn Center, MN 55430 Jim Clouser Eric Prestegaard Angus Bennett Dayton's Sears Marquette Bank Brookdale 1100 Brookdale 1297 Brookdale 5620 Brooklyn Boulevard Brooklyn Center, MN 55430 Brooklyn Center, MN 55430 Brooklyn Center, MN 55429 Bernie Gaffney Joseph Strass Sarah Nelson 5918 Upton Avenue North North Metro Mayors North Metro Mayors Brooklyn Center, NIN 55430 8525 Edinbrook Crossing 8525 Edinbrook Crossing Brooklyn Park, MN 55443 Brooklyn Park, MN 55443 and Jay Nordstrom Jim Sullivan Am Gon Amy ea y 4820 - 69th Avenue North 3501 - 53rd Place 6925 Humboldt Avenue North Brooklyn Center, bIN 55429 Brooklyn Center, MN 55429 Brooklyn Center, NIN 55430 Beth Kunz Phillip Roche 7256 Unity Avenue North 5301 Brooklyn Boulevard Brooklyn Center, MN 55429 Brooklyn Center, h1N 55429 i COME HOME TO THE PARK c.%1211A4M Pnr1K1294.VVK4 STATEMENT OF REVENUES AND EXPENDITURES 25- ,tan -95 DECEMBER 31, 1994 MONTH OF YEAR 1 - 0 DATE -------- - --- -- DECEMBER, 1994 -------- - - - - -- --------- - - - - -- DECEMBER 31, 1994 --------------- City Donation City Donation 7/1 - 12/31 Direct In -Kind fund Total Direct In -Kind fund Total Budget DONATIONS �' ) EDA Contribution 0 8,808 0 8,808 46,171 46,171 6,000 Contributions and Donations 0 0 2 2 183 37,819 313,002 I'P(3,000 TOTAL REVENUES 0 8,808 2,022 10,830 163 46,171 37,819 84,173 42,000 EXPENDITURES �; V- }111��tt„r,� I\rwj Personal Services- 0 3,808 0 3,808 15,233 15,233 18,100 Supplies - � Qhlrnpo��- 172 0 0 172 172 114 2 2,463 0 Professional Service. o - w� 0 0 3,475 3,475 1,766 17,120 18,886 7,450 Other Services- fYV "'L -t(("y kA 0 0 1,000 1,000 1,036 1,036 8,525 Contractual Services (PR)],i..,, 0 5,000 0 5,000 29,000 29,000 500 Meetings /Travel- tiv" NIT k��l� 0 0 385 385 58 1,061 1,119 1,575 Furniture /Office Equipment 0 0 0 0 2,280 2,280 0 Other Miscellaneous Costs 0 0 0 0 0 0 0 3,300 TOTAL EXPENDITURES 172 - 8,808 _ -_ 4,860 - 13,840 - -- - 172 _ 46. 1 - 71 23,674 - -_ 70,017 _ 39,450 EXCESS REVENUES OVER EXPENDITURES (172) 0 (2,838) (3,010) 11 0 14,145 14,156 2,550 OTHER INCOME Interest on savings 0 0 0 0 4 4 TOTAL REVENUES OVER EXPENDITURES ( 172)_ - - 0(2,838 _ - (3 15 0 14 14 2,550 I'rZi1' } "U? `tIJ'i t� ILr�K, l�Gi CU 1lit.il;f �l)C'i �!`� �7, 1. ) i I�� i r l31 ►)i j)�(� lt', f,, r � Council Meeting Date 02/13/95 p 3 City of Brooklyn Center Agenda Item Number O tion: Item Descri Request For Council Consideration P RESOLUTION ACCEPTING PROPOSAL AND AWARDING CONTRACT FOR PROFESSIONAL SERVICES, IMPROVEMENT PROJECT NO. 1993 -18, PARK AND RIDE /POND AND ASSOCIATED IMPROVEMENTS Department Approval: Diane Spector, Director'of P blic Services Manager's Review /Recommendation: No comments to supplement this report Comments below /attached Recommended City Council Action: A resolution accepting proposal and awarding b contract for professional services is attached for consideration. • Summary Explanation: (supporting documentation attached ) On July 25, 1994 by Resolution 94 -148 the City Council authorized a Request for Proposal for professional services for the Park & Ride /Pond and associated improvements project. These professional services include the final design of the Park and Ride, Pond, Park, 65th Avenue realignment, and storm drainage improvements, and construction management services. A total of 15 RFPs were sent out; seven firms or teams of firms submitted proposals. These firms or lead firms include: RLK & Associates, Ltd. Toltz, King, Duvall, Anderson & Associates Short- Elliott- Hendrickson, Inc. Strgar- Roscoe - Fausch, Inc. LSA Design BRW, Inc. Enviroscience • The RFP was designed to be evaluated using Quality- Based- Selection. This technique, which is growing in use, focuses on finding the right consultant for the job and then negotiating the fee. We did, however, require proposers to submit cost proposals. Most of the proposals were very close in costa Proposals are being reviewed by both City staff and MCTO staff, and a recommendation will be presented at tonight's meeting. �b Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING PROPOSAL AND AWARDING CONTRACT FOR PROFESSIONAL SERVICES, IMPROVEMENT PROJECT NO. 1993 -18, PARK AND RIDE /POND AND ASSOCIATED IMPROVEMENTS WHEREAS, on July 25, 1994, the City Council adopted Resolution No. 94 -148, authorizing the development of an RFP for professional services for improvement project number 1993 -18, Park and Ride /Pond and Associated Improvements; and WHEREAS, said professional services include final storm drainage and construction management services; and WHEREAS, in accordance with the "Policy for Procurement for Professional Services ", the Director of Public Services has obtained proposals from seven firms or teams of firms to provide the professional services as related to the above - described project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: L The proposal for services submitted by is hereby accepted and approved. 2. The City Manager is hereby authorized and directed to execute the contract with on the basis of their proposal. Date Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Council Meeting Date 2/13/95 3 City of Brooklyn Center Agenda Item Number Description: Item Descri P Request For Council Consideration • STAFF REPORT RE: 1995 STREET IMPROVEMENT PROJECTS Department Approval: Diane Spector, Director of Public Services i .-'7 Manager's Review /Recommendation: V No comments to supplement this report Comments below /attached Recommended City Council Action: For each project area: 1) Staff report; 2) Council discussion; and 3) Consider applicable resolution(s) . • Summary Explanation: (supporting documentation attached No ) This report summarizes progress on each of the street improvement projects currently in development (except the Woodbine Neighborhood project, which is covered in a separate item), and requests various Council actions. 57th Avenue, Project Nos. 1994 -03 &04 This project has been under consideration for several years. A consultant is currently preparing preliminary street and storm sewer designs, and the Council has called for a public hearing on the improvement. A portion of this project, the segment from Logan Avenue to Humboldt Avenue, is a county road. Several years ago, when the City constructed the Logan Avenue improvement, drainage improvements were made which benefitted the county. The county agreed at that time to credit the city r those drainage improvements at the time that the Logan to Humboldt segment ment was g P g g reconstructed. In part because the City Engineer's position has been vacant for several months, and because of the lengthy process needed to agree to the credit owed the City by the County, we have not been able to negotiate an agreement with Hennepin County regarding this segment. It has become apparent that • we will not be able to reach an agreement regarding cost sharing in time to construct the project in 1995. Because of these concerns, I recommend that further consideration of construction of the 57th Avenue improvement project in 1995 be terminated, and that the public hearing scheduled for February 27, 1995 be cancelled. A resolution stating such is provided for Council consideration. Request For Council Consideration Page 2 73rd Avenue North, Project Nos. 94 -07 &08 • During the discussions regarding the Humboldt Avenue project, the previous City Council tied proposed improvements to 73rd Avenue to the Humboldt project; no improvements were to be considered until a decision was made regarding Humboldt. Brooklyn Center shares jurisdiction of 73rd with Brooklyn Park, meaning any project must be done cooperatively. This project is not ready to go forward in 1995. The decision on Humboldt Avenue came late enough in the process that there is not time to go through a public involvement process in each city regarding the several contentious issues on 73rd (former Humboldt Avenue traffic bypassing onto 73rd, which side of the street should get the sidewalk, what should be the width of the street, etc.), develop and execute a cooperative agreement between the two cities, develop plans and specifications, submit plans to and receive State Aid approval, go through the bidding process, and still construct an improvement in 1995. A second point of consideration is that only a part of Brooklyn Center's side of the segment of 73rd east of Humboldt is in the State Aid system, while the entire segment is for Brooklyn Park. The City Council could consider adding the segment between Humboldt and Dupont to the system, and deleting "dead" mileage from elsewhere in the system. In this way, State Aid funds could be used to pay for qualifying costs of the improvement, reducing the General Fund obligation. If the Council is interested in pursuing this option, a report will be brought at the February 27 meeting. I recommend that further consideration of construction of the 73rd Avenue improvement in 1995 be • terminated. A resolution stating such is provided for Council consideration. Humboldt Avenue North, Project Nos. 94 -05 &06 The City's consultant has prepared draft final plans and is prepared to submit these plans to the Office of State Aid for the State Aid Engineer's approval. Tonight we ask for authorization by motion to do so. We will be scheduling an informational meeting for about the end of February to review the final design with neighborhood. the nei g g Further information regarding design details and cost estimates will be available at tonight's meeting. In the meantime, there are two housekeeping measures. First, the design selected by the Council for this project was a 30 foot width with no parking. A resolution establishing parking restrictions on Humboldt Avenue must accompany the plans to the Office of State Aid. Second, the previous Council directed that since on- street parking was eliminated this project would proceed with no special assessments. We have assumed that this directive applied to the single family residential properties; there are also multiple family and commercial properties on the south end of the corridor which under City policy are assessable, regardless of the presence or absence of parking. (One of those properties is the City's liquor store at Humboldt and 69th.) • If it indeed is the Council's desire to assess those ro erties, then staff will prepare a draft P P P P assessment roll and will bring to the Council at the next meeting a resolution calling for a project hearing and a special assessment hearing. A No Parking resolution is provided for Council consideration. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION TERMINATING CONSIDERATION OF IMPROVEMENT PROJECT NOS. 1994- 03 &04, 57TH AVENUE IMPROVEMENT FOR CONSTRUCTION IN 1995, AND CANCELLING PUBLIC HEARING WHEREAS, the City Council by Resolution No. 94 -153 established Improvement Project Nos. 1994- 03 &04, 57th Avenue Improvement, and directed staff to conduct informational meetings and assemble a feasibility report; and WHEREAS, the City Council by Resolution No. 94 -262 awarded a contract for professional services for the design of the 57th Avenue improvement with the intent to construct said improvement in 1995; and WHEREAS, the City Council by Resolution No. 95 -39 called for a public hearing to be held February 27, 1995 to consider the proposed project; and WHEREAS, various factors, including the inability to develop in a timely manner a cooperative agreement with Hennepin County regarding cost sharing on the project, have intervened to make the successful construction and completion of this project in 1995 infeasible. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. Further consideration of Improvement Project Nos. 1994 -03 &04 for construction in 1995 is hereby terminated. 2. The February 27, 1995 public hearing to consider said improvements is hereby cancelled. The Deputy City Clerk is hereby directed to cause a notice of said cancellation to be published once in the official newspaper. 3. Staff are hereby directed to continue to develop a cost sharing agreement with Hennepin County regarding that portion of the project under its jurisdiction. Date Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: • and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Member introduced the following resolution and moved its . adoption: RESOLUTION NO. RESOLUTION TERMINATING CONSIDERATION OF IMPROVEMENT PROJECT NOS. 1994-07&08, 73RD AVENUE IMPROVEMENT FOR CONSTRUCTION IN 1995 WHEREAS, the City Council by Resolution No. 93 -173 established Improvement Project Nos. 1994- 07 &08, 73rd Avenue Improvement, and directed staff to conduct informational meetings and assemble a feasibility report; and WHEREAS, the City Council directed that no improvement project on 73rd Avenue go forward until a decision was made on the design for Improvement Project No. 1994- 05 &06, Humboldt Avenue Improvements; and WHEREAS, due to the timing of the decision regarding 1994 -05 &06 staff will not be able to work with the neighborhood to develop various design options, develop in a timely manner a cooperative agreement with Brooklyn Park regarding the design of and cost sharing for the project, and secure Office of State Aid approval of construction plans so as to make the successful construction and completion of this project in 1995 infeasible. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. Further consideration of Improvement Project Nos. 1994 -07 &08 for construction in 1995 is hereby terminated. 2. Staff are hereby directed to develop design options; conduct neighborhood informational meetings; and develop a cost sharing agreement with Brooklyn Park regarding that portion of the project under its jurisdiction. 3. Staff are hereby directed to report the results of said informational meetings to the City Council for further consideration of possible improvement projects. Date Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • FC- 3 Member introduced the following resolution and • moved its adoption: RESOLUTION NO. RESOLUTION ESTABLISHING PARKING REGULATIONS ON MSAP 109- 108 -05, HUMBOLDT AVENUE NORTH BETWEEN 69TH AND 73RD AVENUES NORTH WHEREAS, the City has planned improvements for Humboldt Avenue North; and WHEREAS, the City will be expending Municipal State Aid Funds on the improvement of this street; and WHEREAS, these improvements will not provide for adequate width for parking on both sides of the streets. Approval of the proposed construction as a Municipal State Aid street project is conditioned upon parking restrictions. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: the City shall ban the parking of motor vehicles on both sides of Humboldt Avenue North between 69th and 73rd Avenues North at all times. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • Council Meeting Date 2/13/95 =31 City of Brooklyn Center Agenda Item Number Request For Council Consideration • Item Description: STAFF REPORT RE: WOODBINE NEIGHBORHOOD IMPROVEMENTS Department Approval: N A D Spector, Di ct r of Public Services Manager's Review /Recommendation: 1 No comments to supplement this report Comments below /attached Recommended City Council Action: Receive and discuss staff report. Approve the attached resolution reestablishing the improvement projects. Direct staff to prepare a final feasibility report and to schedule public informational meetings. ® Summary Explanation: (supporting documentation attached Yes ) The City Council on July 25, 1994 by Resolution No. 1994 -153 established Improvement Project Nos. 1995- 01 &02, Woodbine Neighborhood Improvements. This proposed improvement project would include street, storm drainage, and utility improvements in the area generally described as 71st Avenue to the north City limits, Halifax Avenue to Brooklyn Boulevard. Since the time the project was established Engineering staff have obtained field surveys, and have preliminarily developed design plans and specifications for this improvement. The purpose of this item tonight is to reestablish the project with a slightly different boundary area; to provide the Council with preliminary findings; and to obtain Council approval to undertake the next steps in the improvement process: scheduling informational meetings and a presentation of the final Engineer's Feasibility Report. Boundary Area and Project Numbers This project was originally established as Halifax and streets west to Brooklyn Boulevard, 71st to the north city limits. In evaluating drainage and designing a new drainage system, it became apparent that the natural drainage area was slightly larger. Grimes Avenue from 71st to 73rd, and • 71st, 72nd, and 73rd from Halifax to France should be added to the project area. (See Figure 1 in the attached Engineer's Feasibility Report for a map of the new project area.) When special assessments are involved in an improvement project, establishing separate project numbers for assessed vs. non - assessed parts of a project helps the administration of those assessments. This is why our recent street improvement projects have had two numbers -- the first Request For Council Consideration Page 2 project number relates to the street improvement, which is assessed, and the second to the public • utilities, which are not. A few months ago the Council approved a policy change which provides for assessment of some types of storm drainage costs. Under this new policy, the Woodbine Neighborhood project would include consideration of assessments not only for street improvements, but also for new storm sewer. The cleanest way to handle the new project boundaries and the new assessment policy is to void project numbers 1995 -01 & 02, and reestablish the project under new numbers -- 1995 -07, 08, & 09. A resolution providing such is attached for Council consideration. Preliminary Findings The attached preliminary Engineer's Feasibility Report prepared by the City's consulting engineer Sy Knapp details existing conditions. According to the Pavement Management Program, the streets in this area are fatigued and distressed, and beyond routine maintenance (patching and sealcoating). Some sections of sanitary sewer show significant tree root infiltration, and should be replaced. Minimal water main work should be necessary. A fairly extensive storm drainage system is proposed, along with detention ponding. Along with the roadway and utility improvements, it is proposed that street lights be replaced and that additional landscaping be contemplated. • Financing this improvement would be a combination of special assessments, GO bonds, and funds from the three public utilities. Next Steps If the Council desires to continue consideration of this project, the next steps would be as follows: 1) At the February 27, 1995 meeting the Council would formally receive the Engineer's Feasibility Report, and call for a public hearing on the proposed improvement. At the same time, that part of the P roect cost to be assessed would be declared, and a special assessment hearing would be scheduled to follow the public hearing on the improvement. 2) On March 8 and March 15 staff have tentatively scheduled public informational meetings for the neighborhood. The information in the feasibility report would be presented; neighbors would have the opportunity to ask questions, voice their concerns, and request changes or enhancements to the plans; and the proposed special assessments and the Assessment Stabilization Program would be explained. 3) On March 27, the Council would hold public hearings on the project. If the improvement hearing results in the Council voting to go ahead with the project, then a • special assessment hearing would be held. The Council would confirm the amounts of the assessments, and the affected property owners would have the opportunity to comment on, object to, or appeal the assessments. A levy roll would be certified to the County. If the Council votes to go ahead with the project, at this meeting the Council would also order staff to prepare final versions of the plans and specifications, taking into account any approved changes. Request For Council Consideration Page 3 4) In April, the Council would order advertisement for bids and ads would be published. • About the middle of May, bids would be opened, and the Council would be asked to award a contract to the lowest responsible bidder at the May 22 meeting. 5) After completing various paperwork (contracts, insurance, bonding, preconstruction conferences, etc.), the contractor would begin work probably around Memorial Day. 6) Sometime this summer, when the Finance Director and the City's bond counsel find it to be most advantageous, the process of selling special assessment bonds to pay for the improvements would begin. According to Chapter 429 of the State Statutes, as long as at least 20 percent of the project costs are paid by special assessments, cities may issue bonds for some or all of the balance without benefit of a referendum. Debt service on these bonds would be added to the 1996 General Fund tax levy. Tonight we request that the Council consider directing staff to undertake steps I and 2 above. The feasibility report would be finalized and presented at the next regular Council meeting, and the Council would consider resolutions calling for a project hearing and a special assessment hearing. Staff would schedule and conduct one or more neighborhood informational meetings. All public input would be forwarded to the Council and presented at the March 27 public hearings. • 8� Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION TERMINATING IMPROVEMENT PROJECT NOS. 1995- 01&02, AND ESTABLISHING IMPROVEMENT PROJECT NOS. 1995 -07, 08, & 09, WOODBINE NEIGHBORHOOD STREET, STORM DRAINAGE, AND UTILITY IMPROVEMENTS WHEREAS, the City Council by Resolution No. 94 -153 established Improvement Project Nos. 1995 -01 and 1995 -02, Woodbine Neighborhood Street and Utility Improvements; and WHEREAS, subsequent analysis of the storm drainage area proposed to be improved has revealed that the project area should be expanded from that established for projects 1995- 01 &02; and WHEREAS, the City Council on December 19, 1.994 amended its special assessment policy to provide for the assessment of certain types of storm drainage costs; and WHEREAS, in light of these factors, for the sake of clarity and administrative simplification, it is advisable to terminate projects 1995 -01 &02 and reestablish the Woodbine Neighborhood Improvements as new improvement projects; and WHEREAS, the City reasonably expects to expend monies from the Capital Improvements Fund, MSA Construction Fund, the Public Utilities Funds, or the Special Assessment Construction Fund, on a temporary basis to pay the expenditures described in this resolution; and WHEREAS, the City reasonably expects to reimburse itself for such expenditures from the proceeds of taxable or tax - exempt bonds, the debt service of which is expected to be paid from property taxes, special assessments, or utility fees. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. Improvement Project Nos. 1995 -01 & 02, Woodbine Neighborhood Street and Utility Improvements, are hereby terminated. 2. Improvement Project Nos. 1995 -07, 08, & 09, Woodbine Neighborhood Street, Storm Drainage, and Utility Improvements, are hereby established. This project area includes all streets between Brooklyn Boulevard and France Avenue, from 71st Avenue to the north city limits. RESOLUTION NO. • 3. City staff is hereby authorized and directed to assemble and develop such information as may be necessary to develop a reliable needs evaluation and cost estimates, financing options, and feasibility reports for the above established projects. 4. Staff is hereby authorized and directed to conduct informational meetings as necessary in the above described neighborhood to present the findings of the preliminary reports. 5. Staff is hereby directed to report the results of said informational meetings to the City Council for further consideration of possible improvement projects. 6. This resolution is intended to constitute official intent to issue taxable or tax exempt reimbursement bonds for purposes of Treasury Regulation 1.105 -2 and any successor law, regulation, or ruling. This resolution shall be modified to the extent required of permitted by Treasury Regulation 1.105 -2, or any successor law, regulation, or ruling. Date Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: • whereupon said resolution was declared duly passed and adopted. *31 City of Brooklyn Center A great place to start. A great place to stay. Engineering Department Phone: 569 -3340 FAX: 569 -3494 ENGINEER'S FEASIBILITY REPORT FOR WOODBINE NEIGHBORHOOD IMPROVEMENT PROJECT NO. 1995 -07 08 & 09 February,1995 I hereby certify that this feasibility report was prepared by me or under my direct supervision, and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota Sylvester P. Knapp Registration No. 6242 Date: February 8, 1995 • 6301 Shingle Creek Pkwy, Brooklyn Center, MN 55430 -9199 - City Hall & TDD Number (619) 569 -3300 An Affirmative Action / Equal Opportunities Employer OVERVIEW (see Figure 1) These proposed projects include roadway and utility improvements for the Woodbine • neighborhood, more specifically 71st Avenue and all public streets between 71st Avenue and the north city limits, between Brooklyn Boulevard (C.R. 152) and France Avenue. This report was prepared in accordance with previous direction of the City Council under Resolution No. 94 -153 adopted on July 25, 1994; with a motion adopted by the City Council on September 9, 1994, (to set the special assessment rate for street improvements in 1995 at $1,700 per household); and with Resolution No. 94 -27 adopted by the City Council on December 19, 1994, (adopting a special assessment policy). PROPOSED IMPROVEibIENTS STREETS Improvement Project 1995 -07. (see Figure 2) All of the streets in the proposed project area except Noble Avenue are classified as local residential streets, originally constructed in conjunction with utility installations in the 1958 to 1960 time period. Most of the existing streets are very flat, without curbs and gutters. On average, the streets are 30 feet wide, with a pavement thickness of 1.5 to 3.0 inches. These streets are now showing fatigue and distress, particularly along their unprotected edges. The City's Pavement Management Program indicates that it is no longer cost- effective i to routinely maintain these streets (i.e., patch and sealcoat); complete reconstruction or major overlays are recommended. It is proposed to reconstruct these streets as two lane roadways measuring 30 feet in width • with a structural capacity for the current volume and vehicle distribution. Concrete curbs and gutters and driveway aprons would be installed as part of the improvement. On- street parking would continue to be allowed in accordance with the City's parking ordinances. Traffic volumes (see Figure 3) on most of these streets indicate little "through" traffic. However, Woodbine Avenue does carry some "through" traffic between Noble Avenue and France Avenue, resulting in an average daily traffic volume of 2328 vehicles per day (vpd)(just east of Noble Avenue). Most of the through traffic on Woodbine has its origin in the residential area east of France Avenue and north of 73rd Avenue, and has a destination on Noble Avenue (particularly Park Center Senior High School) or to Brooklyn Boulevard. Prior to 1985, Wingard Lane was connected to Brooklyn Boulevard and to Noble Avenue. In that year the connection to Brooklyn Boulevard was removed in response to requests from a majority of residents on Wingard Lane who were concerned with its use as a bypass between Brooklyn Boulevard and Noble Avenue (in 1984 the traffic count on Wingard Lane was 1284 vpd). Noble Avenue functions as a collector street, with a traffic volume of approximately 8300 vpd and is designated as a Municipal State Aid (MSA) street. This street was upgraded to the current MSA standards in 1970, with special assessments levied for that improvement. This street is in good condition with some surface deterioration, and with existing concrete • curb and gutter. The Pavement Management Program indicates the most cost effective strategy for this street is to construct a bituminous overlay before the existing structure Feasibility Report Woodbine Neighborhood Page 1 deteriorates further. Accordingly, cost estimates in this report include a bituminous overlay and repair of some deteriorated, damaged or displaced curb and gutter sections. . A significant number of pedestrians cross Noble Avenue at the two painted and signed crosswalks —at 72nd Avenue and at Woodbine Avenue. In addition, people attending; church services at the Brooklyn United Methodist Church cross Noble Avenue between the church and its overflow parking lot. This issue will be reviewed and discussed with residents and with church representatives during the course of neighborhood meetings. At this time, no costs are included for any special improvements dealing with this issue. Existing sidewalks (see Figure 4) within the project area are located on Noble Avenue (both sides), on Woodbine Avenue (north side), on Halifax Avenue (west side) and on 72nd Avenue (south side). Cost estimates in this report include replacement of defective sections of these sidewalks, but no additional sidewalks or trails are included in the cost estirriates. (The City's Comprehensive Trail Plan is attached —see Figure 5). The cost estimates in this report do include a lump sum allocation ($50,000) for planting boulevard trees in appropriate areas and an allocation ($45,000) for upgrading street lighting. No costs are included for "undergrounding" overhead power and CATV lines. STORM DRAINAGE Improvement Project 1995 -08 (see Figure 6 for existing storm sewer system) The existing 15 -inch storm sewers serving Wingard Lane and Noble Avenue provide an acceptable level -of- service for those streets. • Between Noble Avenue and France Avenue, however, the existing storm drainage system is skeletal. With existing drainage patterns, the amount of overland flow and on- street flooding during even moderate rainfall events is unacceptable. Additionally, flat grades and the lack of curbs and defined gutters have accelerated the deterioration of the bituminous roadways, and assure many "bird baths" during summer conditions and ice buildup during winter conditions. Storm water from Woodbine Avenue and 73rd Avenue flows north on the surface into the park/open space area in Brooklyn park between Halifax and France Avenues. The existing 27 -inch storm sewer extending to the 71st Avenue /Lee -to -Kyle Avenue area, and the 15 inch storm sewer extending to the 71st Avenue /Halifax Avenue area provide a minimal level -of- service to the area north of 71st Avenue. The City's Water Management Plan see Figure 7 - which is Figure 2.15 from that plan) Y g ( ,. g P ) indicates the existing trunk storm sewer along 70th Avenue has inadequate capacities to serve the areas which drain to that trunk sewer. Accordingly, that plan recommends construction of storm water ponds to (1) provide relief to that overloaded trunk sewer and (2) provide water quality improvements as required by Shingle Creek Watershed Management Commission standards. ® Because the trunk sewer on 70th Avenue must also serve the proposed Brooklyn Boulevard redevelopment areas north of 69th Avenue, our study has attempted to define a cost - effective Feasibility Report Woodbine Neighborhood Page 2 plan which will provide an acceptable level -of- service to that area, as well as to the project area under consideration in this report. Several options have been developed and evaluated. • Figure 8 shows a preliminary concept for storm drainage improvements to serve this project area and the Brooklyn Boulevard redevelopment area north of 69th Avenue. Meetings will be held with BRW, Inc. — consultants for the Brooklyn Boulevard study and for preliminary design of the Brooklyn Boulevard improvement project —to assure coordination between these two projects. However, at this time, this concept appears to be a cost - effective way of dealing ith both projects, and it has the advantae of easily allowing phase-development. g P J n g Y gP P Essentially, this concept provides for installation of additional storm sewers to provide additional pick -up points throughout the neighborhood, thereby allowing streets to be regraded to provide more positive drainage. In addition, two storm water ponds are proposed —one north of 73rd Avenue and one on one of the currently vacant parcels of property south of 71st Avenue. These two ponds would provide the capacity needed to serve this project area. Also, the pond south of 71st Avenue could be expanded in conjunction with the Brooklyn Boulevard redevelopment project —to serve that area. Based on this concept, the estimated costs for storm drainage improvements relating to this P� b P g project area, as shown in Figure 8, are shown in this report. SANITARY SEWERS Improvement Project 1995 -09 (see Figure 9) All sanitary sewers in the project area are 8 inch diameter clay pipe, installed between 1958 and 1959. Because these sewers were constructed without gaskets in the joints, they are • subject to a modest level of infiltration, but it would not be cost - effective to eliminate this infiltration. While there are no capacity problems, city maintenance records, along with a televised inspection of all sewers in this area document a significant tree root infiltration problem and a few structural defects in the sewer mains. Additional work needs to be done to quantify the amount of this work which needs to be done. This report includes a cost estimate for replacing 2500 feet of sewer mains in areas where heavy root penetration is found, making 20 spot repairs to sewer mains, and replacing 60 sanitary sewer service lines between the main sewer and the property line. Additional information regarding sewer problems will be obtained from property owners during the public participation process. Based on that information and additional review of other available information, final recommendations will be made during the final design process and project cost estimates will be revised accordingly. WATER MAIM Improvement Project 1995 - 09 (see Figure 10) Water mains in the project area are predominantly 6 inch cast -iron pipe, which was the standard for water main construction during that period. Public Utility personnel haven't noted any unusual frequency of water main leaks or breaks in the proposed project area, and a recent report on Water Works Facilities did not indicate any need for capacity related • improvements given current and projected land uses. Future consideration should be given to providing an "emergency interconnection" with the Feasibility Report Woodbine Neighborhood Page 3 Brooklyn Park water distribution system. However, such interconnection would most probably occur at France Avenue (not included in this project area) or at Noble Avenue (only a bituminous overlay is included in this project). • Accordingly, the only water system work included in the cost estimates of this report is the replacement of the cast iron mains within areas which will be disturbed by other utility construction (sanitary sewer replacements, new storm sewer lines, etc.). ESTIMATED COSTS AND FUNDING CONSIDERATIONS (see Figure 11) Costs and Funding for Street Improvements, Project No. 1995 -07 The estimated cost for roadway improvements to all streets in this project area, except Noble Avenue is $1,205,000. If street lighting improvements are included, the estimated cost for those roadway improvements is $1,250,000. The estimated costs for construction of a bituminous overlay and curb and gutter repairs on Noble Avenue is $50,000. It is proposed to levy special assessments for street improvements in accordance with the motion adopted by the City Council on September 19, 1994, which established a standard 1995 residential street assessment rate of $1,700 per household (or equivalent). This rate would be specially assessed to all benefitted properties as shown in Figure 12, except those properties which abut Noble Avenue. It is recommended that properties abutting Noble Avenue be specially assessed at the rate of $500 per household (or equivalent) to reflect (1) the fact that these properties have previously been specially assessed for street improvements ® including concrete curb and gutter and (2) the currently proposed improvement consists only of a bituminous overlay and minor repairs to concrete curbs and gutters. On this basis it is estimated that special assessments totaling $402,900 would be levied for street improvements. Since this would represent 35 percent of the estimated total costs for street improvements, these improvements can be processed and completed in compliance with Minnesota Statutes Chapter 429 which provides that, if special assessments in an amount totaling at least 20% of the project costs are levied against benefitted properties, then a portion or all of the project costs can be financed by the sale of a bond issue. Based on current City policy, all project costs would be included in a bond issue, with the City's general tax levy paying the portion of the roadway improvement costs not recovered by special assessments. Costs and Funding for Storm Drainage System Improvements, Project No. 1995 -08 The estimated cost for storm drainage improvements in the area between Noble and France Avenues is $492,000. This includes the cost of storm sewer construction and storm water pond construction and land acquisition. It is proposed to levy special assessments for storm drainage improvements in accordance with Resolution No.94 -274 adopted by the City Council on December 19, 1994, which . provides that 35 percent of the cost of such improvements shall be specially assessed to benefitting properties. Application of this policy to properties benefitted by these Feasibility Report Woodbine Neighborhood Page 4 improvements (see Figure No. 13) will result in estimated special assessments of $725 per single family residential unit. • Costs and Funding for Sanitary Sewer and Water Main Improvements, Project No. 1995 -09 The estimated cost of sanitary sewer repairs and /or replacements is $130,000, and the estimated costs for water main repair and /or replacements is $65,000. As previously noted, these cost estimates are ve1y preliminary at this time. However, all such costs would be funded by their respective Utility funds, in accordance with established policy for such improvements. As with street Improvement Project No. 1995 -07 these improvements can be processed and completed in compliance with Minnesota Statutes, Chapter 429. Based on current City policy, all project costs would be included in a bond issue, with the City's Storm Drainage Utility Fund paying the portion of these costs not recovered by special assessments. Recommended Project Schedule February 27 City Council receives feasibility report and calls for public hearing March 8 (and March 15 if needed) Public Informational Meetings • March 27 Public Hearing and City Council orders preparation of plans and specifications April 10 Approve plans and specifications, authorize Ad for Bids April 20 First date of advertisements in Post and Construction Bulletin May 11 Bid opening May 22 City Council awards contract June 1 Start construction September 1 Substantial completion Feasibility Statement The improvements described herein are feasible under the conditions outlined and at the costs estimated in this report. ® Sylvester P. Knapp, P. I. Staff Consulting Engineer Feasibility Report Woodbine Neighborhood Page 5 most ■■ �■■ ■■■■■■■ mw n il � itti► �� 1 111► �■� �` ■ MIN � � ' Im mm mm mm oi �■� ■ ■�'► ■■ ■ ■. 1 i • :Om eel s s • � � i 1 � s rrNaaar .. , Its • � as a.a ► �� a � � r' a as a ♦ �a� il►1 /1 1� �� ar at � �t 1111► -fit ►� '®� as a ��,� as WE aa�ii mum Ow mw a ��.� as �� i y as � �� as as � ■aa� as mm ♦��' � � �� as as ♦ ♦ a a a a.a.� .. a ' a ♦ ♦ 10 MOLL- 0 3 a aaa as /t'` as a is aa1 .. a • :'0• • s . s s • • • • • s s s �.� wIlt SEEN ►/11111 1111► �` �� = WIN M IMMI EM I MINN MIM IN IMMI aMI ME IMMI MOM WIN IMMI IN IN MINA i �.� ♦ ♦♦ IN ME IN I• MEN MIMI � IN ■ IN IN <J • \ _ v I a imp lob f q 1121 J ' r 1 - I _ vas. Y J. r / - -w j ff t 0 lax — c, �. — — - IT AMR SIDEWALKS _. wuw w.a m MAP 3 L L 1 t Comprehensive Plan FIGURE 4 -- - -_ - - Y r — — — __ - -- -- - - -- - I 1 I • i i 1 � 1 � y M � l / - C` �. r — __;,.,: — c� ;.t �• \ fps r 1 , 1- _— wC— , 1 � 1 p , , i l� 1' At Y • t } t 4 r e l •" � 1 EXISTING ON STREET TRAILS EXISTING OFF STREET TRAILS --- - - - - -• PROPOSED ON STREET TRAILS ------- PROPOSED OFF STREET TRAILS MAP 2 Comprehensive Plan FIGURE 5 � - Via■ �;, ..:: - -, ��. INN MM wpm NOR - S. P U. OFFICE //// ■ . M/ r�► Sri.. � - - • c■■ .. .► • • 9 • ' • • M ;o 0 0 1. UIJA I c j jryjl n—F D'kn-01<1-Y1\,1 PAP —. z 73111) AVE Inn m flu;, LA. wfsr ow S. 1:43 PramER rn pf LAKE Sm ;4 -2,j P A L M L A A K E P A R K _0 y M E E PAUtER LAKE m p LAKE 11 7071 ("r 4 4p• 2i .. a. > 11 AVE., H. �p 6011 A' 0*m A V F. I I 1 .1 - q G) f GI 7 .7 I'D PAR)WAY Cl rq . . . ...... . ._.. a: as ��- -saamu ......_- _:.ca¢ u,;� ,:�wt »Y. � W'.I..a�.......... `•_'• ^^ - ...,,.�� "~�.��`� �� L- � 1:1 . . ......... It \ > 33 236.0 15P 112.0 > Z m 6TH. AVE. 0 X m 195 / 85.0 136 107.. 182 / 02.3 123 / 70.2 65TIL AVE, H, CA En, 7 < 0 > 1 / 49.4 ow 107 / 60.2 Z 0 .111 1 M 171 81.3 01 fil 3&o 4 < > MITRAL > 165 64.3 65 34.0 -- AVE, 11. PARK CIVIC'N C CA M > m m z m 0-1 0 1200 2400 m 0 65 0 5 YEAR FLOW CAPACITY 0 *4 z "a Scale in feet 70TH AVE. W TRUNK STORM SEWER z Fri BRIEN .� so e= M.i Mrs mm Mm mm mm MWN ir mm MM .. flit � � I �� 1 �1 �� ►`= �� MM ♦��' ��, M ••t: :0 ••l • r': { r } ,., .. "FORCE MAIN wxr 't'° -°•' ,y - :v�.:.c:! <:;m:a \,��•,� C :gxa::r. :, f..fu- .: >;. »:,... ,.:.::.:, Y `•:,: ;cr: nti aD 1 RD # 45 WO 4 4 „ 11 2 } .... ?" ..... �Q 44 .s- } .... ,••.,...., ��; 2 t'' ao 721 4 s '. �, „ d rza+ 4d Ti'1 42-e , , d z� ,. 1v 72 R 38 `.•.w li s •.° , T 40r2 �a , - { <. : .... o if 6 " ,r�43 .7.1i .24 VI- 71 X , V b' H . N - r' ...... ,.. w .. `< 152-71 `.40 0 3 9 rl2 O 48 1 ' 10 -8 ♦ 5 } - t .„ j...�, - 1 ,...... ,O� „� ;c, ,, `, x"1521 O 52 - 7 �3 ............. V - aiOP.'�? . .,� . ` , : - '�'li � : � i�s•42...�r�.. ."#�' 8.,, � �`. •C 4$?- rte= .•:,.....,.... 43 -703 154 -8 �. : : y ��. �, .- ....._: ' ;40- 702 N ` { ,152 - Oz�89 - 8 a2 - 7o2 z . .,. , O ►3a� 3 f ..... :if , �O 43 -702 -8 10 39. -693 .. , Ff i ` /'' 1 43 8 280 i �.. :.: O " #ao- gat..... : . 4 - 43-TOI 42 -701 ^' ;.. ;, ?�...:.... O 31 280-8 a. �• �. S �t�� ..,,�� !►2r. 73,7'�'� ••.� _. ,. .446 92 O _. } . ,. •... 421 >.< r# .......... , . Y ., •;: ,..•, a?'�.,;.�3... �� '? ..... 1 I�N 41 69 t'S 2 M tr,.:. 3 CZ K F A69 91 '.4Q 691 691 >' Y t �s9f . 6 48 1 � . , n 69�'j 3 c o �� 169 r ... p > 70 41-59 M jj X44 f o l > a x,4....0. 65 .13 0190 15 ►:� X14 15 03 47 4 69 22' 4: X43 IS21 ,� 42 "69 x}0-69 6 o, , -> . 49 682 ► } T. 46 -682 44 682 _ ..� •,. .: . .... . 0238.. N CITY OF BROOKLYN CENTER ---- WOODBINE NEIGHBORHOOD IMPROVEMEXT PROJECTS 1995 -t?7 08 EXISTING SANITARY SEWER FIGURE 9 3 i t t t i � } V t _ f . s.... 4..'. `. ' W s v b Lo A :... 2 _........... .. k ;; ; �Z cc ..... ._.. 4. ti, F I O J _0 yM }� it 9 Y ..... cc Ul CL IM I O ... Z ..... / Z ...E •• } f .,..� � _ - _ w� i € f J � G G W ..,. ,Q.. b n t. k• ry � M . "`\..•t/' w v'�' �'? n' ,t { {} sk o S { '''r ' .�� • i n� r}S "n }*'•• f b . b 'j , r'+�• /','nIl'•yb �i 'k £i{ ..} .2 Av } • ESTIMATED = COSTS °AND'FUNDING CONSIDERATQNS WOODBlNENEiGHBORHOOt7 r TREET _"= . STORM SEWER .,,. = SANkTARYSEWER . ,• .: ' WATERMAIN ' > To1AL ESTIMATED CONSTRUCTION COST $ 925,000.00 $ 325,000.00 $ 100,000.00 $ 50,000.00 $ 1,400,000.00 CONTINGENCY (15 %) $ 138.750.00 $ 48.750.00 $ 15 000.00 x_7.500.00 $ 210.000.00 SUBTOTAL CONSTRUCTION COST $ 1.063.750.00 $ 373 750.00 $ 115.000.00 x_57.500.00 $ 1.610,000.00 ADMIN., ENGINEERING, LEGAL(13 %) $ 138,300.00 $ 48,500.00 $ 15,000.00 $ 7,500.00 $ 209,300.00 EST{MATEDTOTAL'P_ROJEG3'�COST 44g 1W, '1202050.W 492250.00 �w 13000Q.00 s v= .. >'i65000.00'=k 1,889300.00 SPECIAL ASSESSMENTS $ 402,900.00 $ 172,100.00 $ 575,000.00 G.O. BONDS $ 799,150.00 $ 799,150.00 STORM DRAINAGE UTILITY FUND $ 320,150.00 $ 320,150.00 PUBLIC UTILITY FUND $ 130,000.00 $ 65,000.00 $ 195,000.00 NOBLEAVENUE «.,,,.. ,4.; ESTIMATED CONSTRUCTION COST $ 31,800.00 $ 6,000.00 $ 1,800.00 $ 600.00 $ 40,200.00 CONTINGENCY (15 %) $ 4.800.00 $ 900.00 $ 270.00 $ 90.00 $ 6.060.00 SUBTOTAL CONSTRUCTION COST $ 36.600.00 $ 6.900.00 $ 2,070.00 $ 690.00 $ 46.260.00 ADMIN., ENGINEERING, LEGAL(13 %) $ 4,700.00 $ 900.00 $ 230.00 $ 90.00 $ 5,920.00 ESTIMRTEDTOTAt PROJECT'COSt° ,; - _' -= == 4 300.00 f 7.800.00 : $ ��• - • -•' 2,3 0 SPECIAL ASSESSMENTS $ 14,500.00 $ 14,500.00 MSA (LOCAL FUNDS) $ 26,800.00 $ 26,800.00 STORM DRAINAGE UTILITY FUND $ 7,800.00 $ 7,800.00 PUBLIC UTILITY FUND $ 2,300.00 $ 780.00 $ 3,080.00 I � E AEN GT RCJ ECTNJ00 [)819507 EST. s FIGURE 11 •..........i r..♦ ��. �..•.••s....., .••r 1 1 i �❖ : .f. \,�.� •..111 ■.� 1.•.1,•,11 009 . ...... ..... Is NOW imim WE MWN mm �s MM Mgm MM MM IM MM PAP MM . ♦, MIM IM IM IM , .. ❖.995•;• ,s555•,,,.• ........... 0OKL: YN PARK `-`- ---All -- �, .n A ti z �V 3 AV cm �v �� AV m IOLET sa"t W 70TH AV N 70TH AVE. N. i u- �. u, L .:` . ` H H I D z 1� 69TH. AVE. N. TFR MPe OFFICE ,`� , At ! c' ,N CITY OF BROOKLYN CENTER WOODBINE NEIGHBORHOOD- - -x IMPROVEMENT PROJECT 1995 -09 230 BENEFITTED PROPERTIES STORM SEWER IMPROVEMENT PROJECT 1995 -09 FIGURE 13