HomeMy WebLinkAbout1994 10-11 CCP Regular Session -.1_ _.
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CITY COUNCIL AGENDA
CITY OF BROOKLYN CENTER
OCTOBER 11, 1994
7 p.m.
1. Call to Order �e
2. Roll Call '
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3. Opening Ceremonies
4. Open Forum ,
5. Council Report °
a. Presentation of Officer Meloney Reid
6. Approval of Agenda and Consent Agenda
-All items listed with an asterisk are considered to be routine by the City Council and
will be enacted by one motion. There will be no separate discussion of these items
unless a Councilmember so requests, in which event the item will be removed from the
consent agenda and considered in its normal sequence on the agenda.
7. Approval of Minutes:
a. September 19, 1994 - Special Work Session'` "'
b. September 26 1994 - Regular Session
8. Appointment of Election Judges:
* a. Additional Election Judges for November 8, 1994, General Election h
9. Public Hearing: (7 p.m.)
F a. On Issuance of Revenue Bonds for the Four Courts Apartments
1. Resolution Adopting a Housing Program for and Authorizing the Issuance,
Sale and Delivery of Rental Housing Revenue Bonds (Four Courts
Apartments Project) Series 1994, in an Amount not to Exceed $7,500,000;
Approving the Form of and Authorizing the Execution and Delivery of a
Loan Agreement and Indenture of Trust and Other Documents; Approving
the Form of and Authorizing the Execution and Delivery of Said Bonds
10. Discussion Items: ` ;f
a. Recommendation of the Financial Commission Regarding the Mayor and Council
Member Total Compensation
1. An Ordinance Amending Ordinance No. 92 -15 Regarding Council Salaries
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CITY COUNCIL AGENDA -2- October 11, 1994
b. Appointment of Council Member to Serve on Brooklyn Center School District No.
286 Community Education Advisory Council
C. Twin Lake Use Task Force Appointment Procedure's
d. Proposed 1995 Capital Improvement Program and Proposed 195 Bond Issue`
e. City Council Community Spirit Night
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f. Mission Statement i
-This item has been requested by Mayor Paulson.
11. Resolutions:
* a. Approving Settlement
* b. Approving Amendment to the Project P.E.A.C.E. Joint Powers Agreement, Its
Proposed Budget, and Its Contract for Domestic Intervention Services
*
C. Amend the 1994 Pay Plan, Approve the Agreement Between the City of Brooklyn
Center and Independent School District #286 for a School Liaison Officer Program
to Begin in October 1994, and Approve the School Liaison Brooklyn Center
School District No. 286 School Liaison Officer
• d. Amending Special Assessment Levy Roll Nos. 13131 and 13132 to Provide for the
Award of Assessment Stabilization Grants
• e. Declaring a Public Nuisance and Ordering the Removal of Diseased Trees (Order
No. DST 10/11/94)
• f. Establishing Project, Approving Plans and Specifications and Authorizing
Advertisement for Bids for Improvement Project No. 1993 -18, Contract 1994 -Q,
Residential Structure Removal (Park and Ride /Storm Pond Site) f
* g. Approving the Purchase of a 2 Stage Snow Blower Attachment for the Public
Works Department's 16' Toro Rotary Mower
* h. Rejecting Bids for Improvement Project No. 1994 -33, Contract 1994 -P,
Miscellaneous Removals, Excavation and Concrete Curbing
* 12. Licenses
13. Adjournment'
Council Meeting Date October 11, 1994
3 City of Brooklyn Center A g enda ltem Number 2 .,b
Request For Council Consideration
Item Description:
City Council Minutes - September 19, 1994 - Regular Session
City Council Minutes - September 26, 1994 - Special Session
Department Approval:
Sharon Knutson, Deputy City Clerk
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Summary Explanation: (supporting documentation attached )
MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
SPECIAL WORK SESSION
SEPTEMBER 19, 1994
CITY HALL COUNCIL CHAMBERS
CALL TQ ORDER
The Brooklyn Center City Council met in special work session and was called to order by
Mayor Todd Paulson at 7 p.m.
ROLL CALL
Mayor Todd Paulson and Councilmembers Celia Scott and Kristen Mann. Also present
were City Manager Gerald Splinter, Director of Public Services Diane Spector, Finance
Director Charlie Hansen, and Council Secretary Barb Collman.
Councilmember Rosene arrived at 7:25 p.m.
CERTIFICATION OF ELECTION RESULTS
The City Manager explained there was a recount conducted of the city council member
office votes in the recent Primary Election. There was a very small difference in the ballot
count which was probably due to a miscount of a few ballots which were stuck in the vote
tabulator. The recount did not change the outcome of the election.
The City Manager recommended the City Council confirm the certification of the election
results.
The Brooklyn Center City Council proceed to confirm the results of the recount for the
office of council member as follows:
Office of City Qpuncil Member Ballot Count
Debra Hilstrom 1
Phillip Roche 1,553
Kathleen Carmody 1,238
Bob Hock 1,071
Diane Lerbs 1,008
Michael A. Schwartz 730
Mary Ziskovsky 603
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There was a motion by Councilmember Mann and seconded by Councilmember Scott to
confirm the September 13, 1994, certification of the Primary Election results after the
September 19, 1994, recount of the office of council member. The motion passed
unanimously.
DISCUSSION_ EMMS
PRELIMINARY REVIEW OF 1995 =— RATES
The Director of Public Services discussed the 1995 Utility Rate Review Summary as
published. She stated the capital reserves are falling below the "comfort level' desired.
In regard to the water utility, the Director of Public Services stated water rates need to be
increased, but to a lesser extent than usual. The change recommended would be an increase
from $0.82 per 1000 gallons to $0.86 per 1000 gallons, with no change in the minimum
charge. This increase would translate to approximately $1.50 per quarter for the average
household.
In regard to the sanitary sewer rates, no increase was recommended.
Storm drainage utility rates are proposed to increase in 1995 and will be expected to
increase each year thereafter if no change to the current assessment philosophy is made.
The Director of Public Services noted that regional treatment ponds are the most effective
way of handling storm drainage.
Councilmember Mann asked whether it is necessary to show benefit in regard to assessing
for storm drainage utilities. The City Manager said it is. He added that value is usually the
determining test. The increase recommended for 1995 (from $27.00 to $30.00 per base acre)
will meet expenses for commitments already made, such as ponds and street improvements.
The Director of Public Services said an increase in recycling utility rates will also be
necessary due to changes in funding appropriations. An increase of $3.00 per quarter is
expected.
Councilmember Mann asked whether any additional products will be recycled in the future.
The City Manager said a difference in services would be a possibility if the contract were put
up for bids. Obtaining services in conjunction with adjacent communities is also under
consideration.
Councilmember Scott said she has received calls from seniors regarding some materials. She
asked whether the City could have a semi - annual pick -up of materials such as leftover paint
which are not part of the recycling program. The Director of Public Services said there are
currently programs available in Brooklyn Center to discard these materials. An effort will
be made to communicate the availability of these programs to seniors.
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Councilmember Rosene arrived at 7:25 p.m.
Councilmember Scott mentioned some yards ar,e beginning to look messy since products
accumulate. The City Manager said the Hennepin County Transfer Station provides disposal
services for such products. He added paint can be dried and then disposed of normally.
The Director of Public Services commented a new utility billing system which will be
implemented in 1995 will allow for flyers to be stuffed in utility bills, thus providing an
avenue of communication for these concerns.
Mayor Paulson suggested changing the recycling program to pick up only twice a month at
one -half the charge. The City Manager said that some cities have tried such a program and
been unsuccessful. All things considered, including capital outlay, it doesn't end up being
the most cost effective way. He said the idea of twice a month recycling could be
reconsidered and added to the possibilities when the contract comes up for bid. He said the
situation may have changed since the funding regulations are somewhat more relaxed.
There was a discussion of the pros and cons of weekly recycling pick -up..
The Director of Public Services stated that overall, a six percent increase in utility rates was
recommended, the majority of which is in the area of recycling.
Councilmember Scott said the change would result in a $4.20 increase per quarter for the
average home.
The Director of Public Services said the 1995 utility rate schedule would be presented for
adoption at the next City Council meeting.
The Finance Director further explained the utility rates schedules and data.
PRELIMINARY REVIEW OF 1995 CAPITA, IMPROVEMENTS PROGRAM (CI P 1
The City Manager said the Capital Improvements Program (C.I.P. ) would be P roposed as
part of the budget process.
The Director of Public Services reviewed the report, table by table, pointing out items of
interest. The C.I.P. is a listing of proposed projects. Table 3 shows whether or not the
funds are available.
There was a discussion of the differences between the four State Aid accounts and of the
Capital Improvement Fund.
The City Manager stated a new police radio system will be necessary sometime within the
next five years. There is a possibility of setting up a trunking system but regional, or
possibly state, action would be necessary to do so.
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The Director of Public Services said the Council would be expected to read the draft of the
1995 Capital Improvement Program and direct questions to Staff at a later date.
The City Manager said that, with the exceptions of the phone system and the police radio
system, the items in the program have not changed since the 1994 program.
Mayor Paulson inquired about dollar amounts. The City Manager said some adjustments
have been made. He stated the Council and the Financial Commission will be reviewing the
program in detail at a later date.
_CONTINUED DISCQaaIQN OF REVISION TO CURRENT STREET IMPROVEMENT
ASSELSSMEN' POLICY,
The Director of Public Services pointed out the September lb, 1994, memorandum stating
the philosophies behind the special assessment policy. Special assessments were discussed
in regard to utility rates. The current assessment of $1,554 per household versus tax levies
is under consideration.
The Director of Public Services said there are several approaches to funding utility
improvements. A property can either be assessed when the project constructs new utilities
or the cost could be paid through utility funds. The question is whether the resident who
obtains direct benefit should pay more in assessments, or whether the cost should be split
between all residents.
Councilmember Mann asked whether, in terms of street improvements, a levy of $100,000
could be expected each year if the program goes as scheduled. The Director of Public
Services confirmed a levy would increase $100,000 each year for the next ten years.
Councilmember Mann asked whether an adjustment of the assessment up to 40 percent of
project cost would provide the needed funds. The Director of Public Services said raising
the amount to $2,000 would be satisfactory.
The City Manager said approaching the $2,000 mark gets close to the risk point. He noted
the assessment stabilization program helps to pay for residents who are not able to pay.
The Director of Public Services said raising the assessment to $2,000 could decrease the
annual levy amount by an estimated $15,000. There would then be savings to pass on to
taxpayers or use for other projects. She suggested raising the assessment to $1,57$ for 1995
to observe the reaction generated. She noted residents in the Northwest area feel they got
a bargain in terms of the street improvements for the $1,550 assessment.
Councilmember Mann said it should be raised and suggested a figure of $1,700.
Councilmember Scott recommended raising the assessment amount over the period of a
time, maybe by $200 per year. She felt the assessment stabilization program should be
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reconsidered. She stated there should be a minimum assessment fee rather than a program
to totally pay the assessment cost.
The City Manager indicated Staff needs direction on a figure for the assessment, as it is
waiting for this information before meeting with citizen groups regarding 1995 street
improvement plans.
There was a motion by Councilmember Scott and seconded by Councilmember Mann to
raise the special assessment amount per household to $1,754.
Councilmember Rosene said he would prefer a figure of $1,700. He would rather be
conservative and, if necessary, raise the amount again at a later date.
Councilmember Scott said raising the fee to $1,700 would not provide a sufficient amount
to be of help.
Mayor Paulson asked whether residents might be upset that residents whose streets were
improved in 1994 didn't have to pay as much. The City Manager suggested language to the
effect that: "assessment amount is being amended to recover a certain percentage of costs
and will be phased in over a period of years."
Mayor Paulson agreed with communicating a policy referring to a percentage amount. He
said it would be wise to "go slow and low" and a figure of $1,700 would be an adequate
beginning.
Councilmember Mann asked what effect such a change would have on the levy. Mayor
Paulson said taxing needs to be controlled.
Councilmember Scott opined a levy increase affects all citizens but street improvements
should only be charged to those gaining direct benefit.
Mayor Paulson said care must be taken to fix amounts which residents can afford.
The Director of Public Services reminded Council there will be a study session in the future
on the Pavement Management Program. Street repair impacts livability and attractiveness
of neighborhoods.
Mayor Paulson commented residents will want the street improvements when they begin to
understand the benefits.
The City Manager pointed out there comes a point when patching roads is inadequate.
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Councilmember Scott noted the City could be in a real bind if many streets reach the end
of their usefulness at the same time and that predicament snowballs into an adverse effect
on the City. She renewed her position the assessment fee should be $1,750.
Councilmember Mann agreed with the $1,750 figure, noting she actually felt $2,000 would
be a- bargain.
Councilmember Rosene expressed interest in assessing based on a percentage amount.
Councilmember Scott agreed but said a sudden change to that policy would not be advisable.
Councilmember Rosene was concerned some neighborhoods might react badly to the
increase in fees. The City Manager said at this point the citizens will be told the proposed
figure. He noted a fee can easily be reduced later, but not raised.
The Director of Public Services noted the special assessment policy will be coming before
the Council again before finalizing in March at the latest.
Mayor Paulson recommended Staff study the $1,704 and $1,750 figures with regard to the
levy and any other considerations.
The Director of Public Services stated direction is needed so survey crews can begin work.
The levy amounts cannot be guaranteed because of variables such as interest rates, so she
is not comfortable with quoting figures,
Mayor Paulson said he would not want to see the assessment rate raised and then soaked
up and not used anyway.
The Director of Public Services said it is more important for the Council to decide on a
philosophy than on a certain figure.
Mayor Paulson said he was in favor of moving toward assessing based on a percentage
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amount. Therefore, it might be best to start low on amounts and then determine the best
way to change over to using a percentage amount.
Councilmember Mann asked whether Mayor Paulson was willing to raise the assessment of
the levy.
The Director of Public Services said the current policy for assessments is one -third the cost
of a typical project and is not related to any specific project. She suggested making the
change according to steps.
The City Manager noted one -third equals $1,550. He said the original policy was to levy by
overall assessment.
9/19/94 -6-
Councilmember Mann indicated since the policy is currently 33 percent maybe a change
could be made to 35 percent with the understanding that the goal was 40 percent.
Councilmember Scott stated if two ongoing proj�.cts vary, the amount should be added on
or else there should be commitment to unit assessment.
Mayor Paulson said Council should set a percentage plus a dollar amount cap.
The Director of Public Services noted a value of the current policy is that it is easy to
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lain and people are comfortable that they are paying the samc fees as th e othe r residents.
YP P P eY P Ymg
Councilmember Scott commented a resident would know the cost when he or she was
voting.
Councilmember Rosene asked what the criteria is for qualifying for the assessment
stabilization program. The City Manager said federal standards are used. The Director of
Public Services said the cut -off varies according to family size.
Councilmember Rosene noted some people might be just outside the guidelines and find it
difficult to pay an assessment.
The Director of Public Services said not too many people fall that close to the cut -off, If
the dollar figure was raised, probably only a few people, from the higher end of the income
bracket, would be assessed a little bit more. She noted the stabilization program is fairly
unique.
There was a discussion of the amounts the City pays due to the grants and whether the
program should require everyone to pay a minimum amount.
The City Manager stated Staff can report back but a proposed figure would allow the
process to be started for 1995.
Councilmember Mann supported a figure of $1,70(}.
Mayor Paulson agreed with the $1,700 figure and stated he agreed that keeping the
assessment policy simple would be of benefit.
The City Manager reviewed the process for hearings and assessments which is scheduled.
Councilmember Mann agreed the grant program should be revisited and changed to require
each resident to pay at least some amount-
9/19/94 -
There was an amendment to the motion by Councilmember Scott and seconded by
Councilmember Mann to raise the special assessment amount to $1,700. The motion passed
unanimously.
The City Manager asked the Council's opinion can beginning the engineering work and the
building block process north of St. Al's and on 57th Avenue. He was told 57th Avenue
should be begun.
Mayor Paulson asked whether the county has been contacted. The Director of Public
Services said it had and that it will be in the Request For Proposals (RFP) selected.
OTHER-BUSINESS
Councilmember Mann stated Council would like a report on how other cities charge for
storm sewers on public utilities. The Director of Public Services agreed to make such a
study.
Mayor Paulson questioned whether a retreat is planned to complete mission statements.
The City Manager said he would report on that at a later date.
Mayor Paulson asked whether a date had been set to hold a "Community Spirit Night" at
a Council meeting. The City Manager said the first meeting in October might be
appropriate.
There was a discussion about holding "Community Spirit Night" on Halloween since there
is a meeting that night,
sI„ jRNMENT
There was a motion by Councilmember Scott and seconded by Councilmember Rosene to
adjourn the meeting. The motion passed unanimously. The Brooklyn Center City Council
adjourned at 9:14 p.m.
Deputy City Clerk Todd Paulson, Mayor
Recorded and transcribed by:
Barb Collman
TimeSaver Off Site Secretarial
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NUNUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
REGULAR SESSION
SEPTEMBER 26, 1994
CITY HALL
CALL TO ORDER
The Brooklyn Center City Council met in regular session and was called to order by Mayor
Todd Paulson at 7:02 p.m.
ROLL CALL
Mayor Todd Paulson and Councilmembers Celia Scott, Dave Rosene, and Kristen Mann.
Also present were City Manager Gerald Splinter, Director of Public Services Diane Spector,
Finance Director Charlie Hansen, Planning and Zoning Specialist Ron Warren, Director of
Community Development Brad Hoffman, Community Development Specialist Tom Bublitz,
Public Services Coordinator Jim Glasoe, Acting Chief Scott Kline, City Attorney Charlie
LeFevere, and Council Secretary Barb Collman.
Councilmember Barb Kall' er was absent from tonight's meeting.
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OPENING CEREMONIES
An invocation was offered by Dina McCluskey,
QZEN EMD4
Mayor Paulson noted the Council had received no requests to use the open forum session
this evening. He inquired if there was anyone present who wished to address the Council.
There being none, he continued with the regular agenda items.
COUNCIL REPORTS
N I OFFICER
1?RE,SENTATTO OF POLICE
Acting Chief Kline introduced Timothy Gannon, a new member of the police department.
He reviewed Officer Gannon's prior accomplishments, which included military honors.
The Mayor and councilmembers welcomcd Officer Gannon to the City of Brooklyn Center
police department and offered their assistance to him.
Acting Chief Kline said another new officer will be presented at the next Council meeting.
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C ZEN CONCERN
Councilmember Rosene indicated he had been in contact with a citizen who expressed the
desire of the neighbors in the area of Bellvue Park to have an ice skating rink at the park.
The City Manager noted the Parks and Recreation Commission has reviewed the matter
within the past four years. The Commission could be contacted to explain its position. He
noted such a need is changeable as numbers of children in a neighborhood is variable.
The matter was referred to the Parks and Rt- nmation C'.nmmilvion.
APPROVAL OF AGENDA AND CONSENT AGENDA
Mayor Paulson inquired if any Councilmember requested any items be removed from the
consent agenda. No requests were made.
There was a motion by Councilmember Mann and seconded by Councilmember Rosene to
approve the September 26, 1994, agenda and consent agenda as printed. The motion passed
unanimously.
APPROVAL OF MM,ITFS - SEPTEMBER 13 1994 - SPECIAL SF..SSION
There was a motion by Councilmember Mann and seconded by Councilmember Rosene to
approve the minutes of September 13, 1994, special session as printed. The motion passed
unanimously.
APPOINTMENT OF ELEC,nON JUDGES
There was a motion by Councilmember Mann and seconded by Councilmember Rosene for
approval of additional Election Judges for the November 8, 1994, General Election, as
presented. The motion passed unanimously.
RUOLUTIONS
RESOLUTION NO, 94 -199
Member Kristen Mann introduced the following resolution and moved its adoption:
RESOLUTION EXPRESSING RECOGNITION OF AND APPRECIATION FOR THE
DEDICATED PUBLIC SERVICE OF SERGEANT DAVID WERNER
The motion for the adoption of the foregoing resolution was duly seconded by member Dave
Rosene, and the motion passed unanimously.
9/16/94 -2-
ELUTION NO. 94 -2
Member Kristen Mann introduced the following resolution and moved its adoption:
RESOLUTION AUTHORIZING THE TRANSFER OF CASH AND INVESTMENTS
FROM THE GENERAL FUND AND THE SPECIAL ASSESSMENT DEBT SERVICE
FUND TO THE CENTRAL GARAGE INTERNAL SERVICE FUND TO COVER
UNFUNDED PAST DEPRECIATION RESULTING FROM INFLATION
The motion for the adoption of the foregoing resolution was duly seconded by member Dave
Rosene, and the motion passed unanimously.
RESOLUTION NO. 94 -201
Member Kristen Mann introduced the following resolution and moved its adoption:
RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FROM THE CAPITAL
IMPROVEMENTS FUND TO THE ECONOMIC DEVELOPMENT AUTHORITY
FUND
The motion for the adoption of the foregoing resolution was duly seconded by member Dave
Rosene, and the motion passed unanimously.
RESOLUTION NO, 94 -202
Member Kristen Mann introduced the following resolution and moved its adoption:
RESOLUTION DECLARING HERITAGE FESTIVAL AS A CIVIC EVENT FROM
NOVEMBER 7 THROUGH 12, 1994
The motion for the adoption of the foregoing resolution was duly seconded by member Dave
Rosene, and the motion passed unanimously.
RESOLUTION NO, 94 -203
Member Kristen Mann introduced the following resolution and moved its adoption:
RESOLUTION DECLARING COST TO BE ASSESSED AND CALLING FOR A
PUBLIC HEARING, IMPROVEMENT PROJECT NO. 1994 -19 (SHINGLE CREEK
PARKWAY MILL AND OVERLAY)
The motion for the adoption of the foregoing resolution was duly seconded by member Dave
Rosene, and the motion passed unanimously.
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RESOLUTION NO, 94 -204
Member Kristen Mann introduced the following resolution and moved its adoption:
RESOLUTION DECLARING A PUBLIC NUISANCE AND ORDERING THE
REMOVAL OF DISEASED TREES (ORDER NO. DST 09/16/94)
The motion for the adoption of the foregoing resolution was duly seconded by member Dave
Rosene, and the motion passed unanimously.
RESOLUTION NO, 94 -205
Member Kristen Mann introduced the following resolution and moved its adoption:
RESOLUTION PROVIDING FOR DEFERMENT OF ONE SPECIAL ASSESSMENT
AND DELETING THAT ASSESSMENT FROM LEVY #13131
The motion for the adoption of the foregoing resolution was duly seconded by member Dave
Rosene, and the motion passed unanimously.
RESOLUTION NO. 94-206
Member Kristen Mann introduced the following resolution and moved its adoption:
RESOLUTION APPROVING PURCHASE AGREEMENTS FOR IMPROVEMENT
PROJECT NOS. 1992 -29 (STORM WATER TREATMENT POND) AND 1993 -1$ (MTC
PARK AND RIDE)
The motion for the adoption of the foregoing resolution was duly seconded by member Dave
Rosene, and the motion passed unanimously.
LICENSES
There was a motion by Councilmember Mann and seconded by Couneilmember Rosene to
approve the following list of licenses:
AMUSEMENT DEVICES - OPERATOR
Chi -Chi's 2141 Freeway Blvd
COMMERCIAL NNEL ,
Brooklyn Pet Hospital 4902 France Ave. N.
GARBAGE AND REFUSE COLLECTION VEHICLES
Nash and Sons Hauling 2301 93rd Way
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MECHANICAL SYSTEMS
MS
Air One Mechanical Corporation 6317 Welcome Ave. N
Master Mechanical, Inc. 901 E. 79th Street
Shectmetal Services 30 Northwest Main, Bethel
DWE LLIN GS
Initial:
Shirley Kay Noren 7218 Logan Ave. N.
Renewal:
Pow -Bel Company Hi -Crest Apartments
Gary Lyons Humboldt Courts
Eugene Sullivan 5329 -33 Brooklyn Blvd.
Group H. Inc. 6451 Brooklyn Blvd.
Rosclla Korman, Joseph Korman
and Michael Korman 5321 Morgan Ave. N.
Allan and Vicki Olson 7111 Riverdale Road
Richard R. Dawson 3955 69th Ave. N.
SIGN R
American Installers 9154 Parkington Circle NE
The motion passed unanimously.
APPROVAL OF MINUTES - CONTINUED
SEPTEMBER 12. 1994 - REGULAR SESSION
There was a motion by Councilmember Scott and seconded by Councilmember Rosene to
approve the minutes of September 12, 1994, regular session as printed. Councilmember
Mann abstained. The motion carried.
PUBLIC HEARING
CONTINUED PUBLIC HE RING R _CARDING 1W4 EROPOSED SPECIAL
ASSESSMENT
The City Manager stated the stump removal and resodding processes on this property have
now been completed.
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PUBLIC HEARING REGARDING SPECIAL ASSESSMENT FOR KNOXUAMES &
54TH AVENUES STREET IMPROVEMENTS PROJECT 1994 -01
Mayor Paulson reopened the meeting for the purpose of a public hearing regarding 1994
proposed special assessment for KnoxIJames & 54th Avenues Street Improvement Project
No. 1994-01 at 7 :10 p.m. He inquired if there was anyone present who wished to address
the Council.
No one came forward.
There was a motion by Couneilmember Scott and seconded by Couneilmember Rosene to
close the public hearing at 7:11 p.m. The motion passed unanimously.
The cit Manager presented a Resolution Certifying Special Assessment for Knox/James &
54th Avenues Street Improvement Project No. 1994 -01 to the Hennepin County Tax Rolls.
RESOLUTION NO, 94 -207
Member Celia Scott introduced the following resolution and moved its adoption;
RESOLUTION CERTIFYING SPECIAL ASSESSMENT FOR KNOX/JAMES & 54TH
AVENUES STREET IMPROVEMENT PROJECT NO. 1994 -01 TO THE HENNEPIN
COUNTY TAX ROLLS
The motion for the adoption of the foregoing resolution was duly seconded by member Dave
Rosen, and the motion passed unanimously.
PLANNING COMMISSION ITEMS:
Arl!LICATION NO, 94011
The City Manager introduced Planning Commission Application No. 94011 submitted by
Enterprise Rent -A -Car. Request for a special use permit to operate an automobile rental
and leasing operation at the Boulevard Shopping Center, 6211 through 6227 Brooklyn
Boulevard. This application was recommended for approval by the Planning Commission
at its September 15 1994 meeting.
The Planning and Zoning Specialist reviewed the information relevant to the application.
He noted a special use permit is required since this property is zoned C2 and because it has
outside storage. He said the operation will include car vacuuming and hand - washing without
power equipment, but no repair. He also noted there is existing parking for 5 to 10 vehicles
on a daily basis and 25 additional vehicles.
The Planning and Zoning Specialist reviewed the six conditions for approval as
recommended by the Planning Commission. He noted a representative of the applicant,
Spencer Cooke, was present and that appropriate notices had been sent.
9/26194 -6-
Councilmember Scott inquired if the bay would be part of Lowell's Automotive Specialists
area. The Planning and Zoning Specialist said it would.
Councilmember Scott asked how it will be separated. The Planning and Zoning Specialist
said it will be separated by walls and an overhead door. It may be located in another bay
also, but it would be of the same size.
There was a motion by Councilmember Mann and seconded by Councilmember Scott to
approve Planning Commission Application No. 94011, submitted by Enterprise Rent-A-Car
for a special use permit to operate an automobile rental and leasing operation at the
Boulevard Shopping Center, 6211 through 6227 Brooklyn Boulevard, subject to the following
conditions:
1. The Special Use Permit is granted for an automobile rental and leasing operation
with incidental outside storage of vehicles and a hand washing and vacuuming service
bay only. Any change in the use of the operation not comprehended by this
application or permitted under the zoning ordinance will require approval of an
amendment to this Special Use Permit.
2. Building plans for tenant remodeling and an overhead door shall be reviewed and
approved by the Bading Official prior to the issuance of building permits.
3. There shall be no service, repair or maintenance of leased or stored vehicles on the
site other than ndoor hand w d vacuuming of vehicles comprehended
an the washing an
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under the approval of this Special Use Permit.
4. No banners, pennants, streamers, balloons or other attention attracting devices may
be used in conjunction with the storage and display of vehicles on this site other than
that which is authorized under administrative permits.
5. The Special Use Permit is subject to all applicable codes, ordinances and regulations.
Any violation thereof may be grounds for revocation.
6. The maximum parking spaces to be occupied by vehicles to be rented or leased shall
not exceed 25.
The motion passed unanimously.
APPLICAnQN TTO, 94010
The City Manager introduced Planning Commission Application No. 94010 submitted by
BIMB, Inc. Request for preliminary plat approval to subdivide into a lot and an outlot the
14+ acre site located on the west side of Shingle Creek Parkway south of Hennepin County
Library/Service Center. This application was recommended for approval by the Planning
Commission at its September 15, 1994, meeting.
9/26/94 -7-
The Planning and Zoning Specialist reviewed the application. He noted the proposed Outlot
A site is 10.89 acres consisting of woods and wetlands. Lot 1 is higher ground and is
supposedly buildable although it has one low spot. The City does not certify it as buildable
by approving this preliminary plat.
The Planning and Zoning Specialist stated BIMB, Inc. proposes to gift, or dedicate, Outlot
A to the City. He noted it would be the City's decision whether or not to accept the
property but would assume the City would accept it in order to conserve the wetlands.
Another option would be for BIMB, Inc. to sell Lot 1 to Hennepin County for the purpose
of expanding its Labrary/Service Center, which is adjacent to the property.
The Planning and Zoning Specialist noted the easements will have to continue. The area
would remain an R7 zone and it has been stressed to the applicant approval of the
application does not indicate a commitment to rezoning. He stated that, by definition, the
outlot is not a buildable parcel so it has no development rights and, in fact, has restrictions.
Councilmember Rosene asked what advantage BIMB, Inc. would realize from donating the
Outlot land to the City. Specialist . The Planning and Zoning said he assumed there would
be tax advantages as a result of making a 'ft to a public agency.
g
g fn P g
The City Attorney noted the Planning Commission did not make the deeding of the Outlot
to the City a condition for approval. He explained the ramifications of not making the
approval conditional upon deeding. He said if a condition is not made, there is no certainty
the deeding will be done. Therefore, Council should be satisfied with the subdivision making
sense in case the land is not donated.
The Planning and Zoning Specialist said he had boon told it was the applicant's intention
to donate the land, although he was unsure if the City would accept. He noted the City
Council might wish to have the land to protect the flood plain and wetland area. He said
if the City Council wants the land, there could certainly be a condition added.
The City Attorney encouraged the Council to begin by deciding whether the City wants the
Outlot.
Councilmember Rose= inquired.about the steps to plat approval. The Planning and Zoning
Specialist said final plat approval would be brought before the City Council by the City
Engineer after the engineering department considers it, the a county review site and after
the preliminary conditions are met. After final approval by the Council, the plat can be filed
with the county.
The City Attorney cautioned that once conditions arc met and it comes for final plat
approval ' there is not much room to turn it down, so Council should be certain at this
beginning stage.
9/26/94 -8-
The Planning and Zoning Specialist repeated if the City wants the land it should set a
condition to require it be deeded to the City.
Councilmember Rosene asked the applicant to respond to the question of whether the
property will be donated or not. Dick Grones, of Cambridge Commercial Realty, confirmed
the applicant, BIMB, Inc. fully intends to make the Outlot a gift to the City. Therefore, the
applicant would not object to the donation being made a condition of approval.
The City Attorney urged Council to decide whether or not the City would accept the gift.
Councilmember Rosene commented the City is receiving some taxes off the property. He
wondered what reasons, other than that the City might not want to own the property. The
City Attorney stated it is typical to keep unusable land attached to usable land so that it is
cared for and a public body is not responsible for caring for it. If someone proposes to use
the entire site, a decision must be made as to whether the property would then be deprived
of all reasonable use.
Councilmember Scott indicated this situation is different than that noted since if the City
owned the land it'wouldn't need to be concerned about it. It is a swamp which doesn't
require maintenance. At least the City could maintain it as usable.
The City Attorney said if the City does not want the land it should not accept the
preliminary plat approval.
There was a motion by Councilmember Scott and seconded by Councilmember Rosene to
approve Planning Commission Application No. 94010, submitted by BIMB, Inc. for
preliminary plat approval to subdivide into a lot and an outlot the 14+ acre site located on
the west side of Shingle Creek Parkway, south of Hennepin County library/Service Center,
subject to the following conditions:
1. The final plat is subject to review and approval by the City Engineer.
2. The final plat is subject to the provisions of Chapter 15 of the City Ordinances.
3. The existing 50' wide driveway easement and the 30' wide drainage easement shall be
continued and be shown on the final plat for this property.
4. Approval of this preliminary plat does not commit the City to a future rezoning of
the property or to a site plan and platting. These matters will need to be pursued
through the appropriate Planning Commission applications when such plans are
finalized.
9/26/94 -9-
5. The applicant shall dedicate Outlot A to the City of Brooklyn Center.
The motion . assed unanimously.
y
APPLICATION NO. 94012
Planning Commission Application No. 94012 submitted by Robert L. Adelmann. Request
for site and building plan approval and a Special Use permit to construct a 284 square foot
addition to Duke's Mobil, 6501 Humboldt Avenue North. This application was
recommended for approval by the planning Commission at its September 15, 1994, meeting.
The Planning and Zoning Specialist noted this property is zoned C2 and is surrounded by
R5 zoning. He reviewed the expansion plans for a solarium -type addition and the
remodelling resulting in a larger sales area, handicapped - accessible, unisex bathroom
facilities, and new sidewalk with curb, gutter and ramping.
The Planning and Zoning Specialist stated a landscape plan has been submitted and there
are no other approvals outstanding. He reviewed the ten standard conditions imposed by
the Planning Commission. He noted notices were mailed and the applicant was present and
available.
Councilmember Rosene commented the business needs some elbow room and he agrees
with making the facility handicapped accessible. He noted he has had trouble parking since
the stalls are limited to 25 but does not sec opportunity for adding parking stalls.
The Planning and Zoning Specialist agreed that parking is tight but noted the small
expansion will probably not lead to a need for more parking spots and is also not reducing
the number of parking places. Practically speaking, the pumps are used for additional
parking spaces; and some of the parking is inconvenient for walk -in retail customers.
Councilmember Rosene stated he has seen the parking stalls used for vehicle storage. He
encouraged monitoring of this practice as a means to success of the business.
Councilmember Scott complimented the applicant for the quality of the business and the
upgrade. She commented she is glad the City and the applicant now agree on the stacking
of tires on the property,
Mayor Paulson inquired if the City has any authority over the placement of cases of product
for sale on the outside. The Planning and Zoning Specialist said there are regulations within
the zoning codes. The regulations relate to hours the business is in operation; therefore, a
24 -hour business is allowed to have more product outside. He also noted displays are
allowed at the pump islands and within four feet of the building.
There was a motion by Councilmember Rosene and seconded by Councilmember Mann to
approve Planning Commission Application No. 94012, submitted by Robert L. Adelmann
9/26194 _10.
for site and building plan approval and a Special Use permit to construct a 284 square foot
addition to Duke's Mobil, 6501 Humboldt Avenue North, subject to the following conditions:
1. Building plans are subject to review and approval by the building official with respect
to applicable codes prior to the issuance of permits.
2. Grading, drainage and utility plans are subject to a final review and approval by the
city engineer, prior to the issuance of permits.
3. A site performance agreement and supporting financial guarantee (in an amount to
be determined by the city manager) shall be submitted prior to issuance of permits.
4. Any outside trash disposal facilities, including the storage of discarded tires, shall be
appropriately screened from view.
5. The building addition is to be equipped with an automatic fire extinguishing system
to meet NFPA standards and shall be connected by a central monitoring device in
accordance with Chapter 5 of the City Ordinances.
6. Plan approval is exclusive of all signery which is subject to Chapter 34 of the City
Ordinances.
7. B612 curb and gutter shall be provided around all parking and driving lanes.
8. The area to the east and south of the new building addition shall be signed as a "no
parking fire lane" area as determined by the Fire Chief.
9. The amended special use permit is granted to the applicant for an expanded gasoline
service station, repair garage, car wash, and convenience store at 6501 Humboldt
Avenue North as contained in the plans submitted. Any expansion or alteration of
the use shall require additional amendments to the special use permit.
10. The special use permit is subject to all applicable codes, ordinances and regulations,
any violation thereof could be grounds for revocation.
1"ne motion passed unanimously.
PRESENTATION AND DISCUSSION OF SENIOR HOUSING MARKET STUDY
The City Manager stated the firm of Maxfield Research Group, Inc. had been authorized
to do a study regarding potential senior housing needs.
The Community Development Specialist introduced Tom Melchior, the director of research
for Maxfield Research Group, Inc. He explained the purpose of the study was to ascertain
the overall demand for senior housing and to evaluate the suitability of two specific sites.
9/26/94
11
Mr. Melchior reviewed the market study report. He noted Brooklyn Center's senior
Population is large since the city was settled in the 50s and CEOs. There is an increasing
demand for housing for seniors. Several projects were completed in the 80S for senior
housing. The need is expected to continue to increase.
Mr. Melchior stated a critical demographic is household income, The study shows a wide
distribution in income, resulting in a demand for a variety of types of housing. Most seniors
still own their own homes. The median value of a home in Brooklyn Center is $77,000.
There is a growing base of seniors who could support a project, and there are some who
could use subsidized housing.
In regard to current housing projects, .Mr..Melchior mentioned there are two (Plymouth and
Fridley) which are likely to go ahead. A project in Maple Grove is planned but is less
definite. These three projects do not meet the anticipated demand.
Mr. Melchior described two types of housing for seniors -- adult living without services,
which is age restricted, and congregate living with services (such as meals and other services
on an optional basis). He noted bath types are appropriate for Brooklyn Center.
The Willow Lane area, according o Mr. Melchior based d
on the study,
is not
an appropriate
senior site for housing because an ideal location is near residential) and commercial reas
and is also near public services.
The 69th Avenue/Brooklyn Boulevard area is a better site for senior housing s it is close
good access and visibility.
to retail and churches and has o g
Councilmember Scott asked whether it is correct that seniors want housing within walking
distance of a pharmacy, a medical facility, a grocery store, and other services. Mr. Melchior
said that is correct .- within walking distance or a short driving distance.
Councilmember Scott asked whether senior facilities provide transportation for occupants.
Mr. Melchior agreed in -house transportation is important. It is included in the congregate
living recommendation. However, transportation provided by the facility still does not
replace the need for proximity to services, as seniors desire to remain independent.
Councilmember Mann complimented the market study report done by Maxfield Research
Group, Inc.
Mayor Paulson asked whether there are any other housing niches which should be explored
besides senior housing. Mr. Melchior said there is a need for more general occupancy rental
housing to meet the demand. Townhouses for sale at Willow Lane are also popular.
9/26194 -
12-
Councilmember Rosene asked whether, in considering the Willow Lane area, the tirm had
taken into account the amenities across the river on the east side. Mr. Melchior said they
were not considered as, for seniors, those services are too far away and divided by a freeway
and the river, which are psychological barriers.
The City Manager presented a Resolution Accepting Senior Housing Market Analysis and
.Demand Estimates for Brooklyn Center, Minnesota.
RESOLUTION NO 94-209
Member Dave Rosene introduced the following resolution and moved its adoption:
RESOLUTION ACCEPTING SENIOR HOUSING MARKET ANALYSIS AND
DEMAND ESTIMATES FOR BROOKLYN CENTER, MINNESOTA
The motion for the adoption of the foregoing resolution was duly seconded by member Celia
Scott, and the motion passed unanimously.
DISCUSSION ITEMS
NORTH METRO MAYORS ASSOCIATION LEGISLATIVE REPORT
The i A
C Manager .,r
ty g said there will be a summit held Brooklyn .. at the oo yn Center Holiday Inn on
October 5. An invitation and other materials are included in the Council packets. He
recommended Councilmembers consider attending the summit. He noted it would be posted
so that there is no violation of the Open Meeting Law.
Councilmember Mann encouraged Council candidates and Brooklyn Center residents to
attend.
Councilmember Rosene wondered how many residents might attend The City Manager said
the room capacity (300 350) could be a problem. He added the adcrieory committees uU
be notified of the summit. He also asked Council to advise him of their comments with
regard to agenda items.
Councilmember Scott stated the agenda worksheet should be supplied to the advisory
committees as well.
There was a motion by Councilmember Mann and seconded by Councilmember Rosene to
invite mayoral candidates, Council candidates, and residents to attend the North Metro
Mayors Association summit.
The City Manager indicated the summit will be taped and broadcast, or at least tapes will
be available for check -out. He noted residents should call in to indicate a plan to attend so
that there can be an idea of attendance. He verified notices will be posted in accordance
9/26194 -13-
with the Open Meeting Law and invitations and agendas will be sent to the Council and
mayoral candidates.
Mayor Paulson asked whether the ,summit will include any actions to be taken. The City
Manager said the purpose is for education and sharing of information.
Councilmember Scott mentioned the two north suburban newspapers should be invited to
the summit. The City Manager said they are being invited.
Couneilmember Scott noted the Star Tribune does not always publish the proper facts about
the northwest suburbs and these facts need to be brought out in the suburban newspapers.
The City Manager commented the timing of the summit just prior to the legislative session
is helpful.
Mayor Paulson expressed hope that the summit would result in interaction. It would be
worthwhile to consider a joint resolution when the mayors are in one place.
The City Manager said some cities are concerned because of the Open Meeting Law about
the extra step of returning back to their communities to vote. Since the summit will be held
in Brooklyn Center, that is not a problem for the Brooklyn Center mayor and Council.
Mayor Paulson commented he would hike to be able to have input in the summit. The City
Manager said there will be opportunity for input and anyone wanting to should contact him,
Mayor Thompson, or Mr. Strauss.
The motion passed unanimously.
1994 PUBLIC UTILITY RATE STUDIES
The Public Services Coordinator presented the annual review of rates. He also outlined the
reasons behind rate increases.
The Public Services Coordinator noted the recycling utility has the largest rate increase. Of
the $21 per year, per household for utilities, $11 or $12 goes to recycling.
Mayor Paulson asked what is the proposed total increase. The Public Services Coordinator
said there is an increase of eight percent, which is $21 for the average household and $15
for the senior household.
The City Manager presented a Resolution Adopting the 1995 Water Utility Rate Schedule.
9/26/94 _
�b � 14 _
RESOLUTION NO, 24-209
Member Celia Scott introduced the following resolution and moved its adoption:
RESOLUTION ADOPTING THE 1995 WATER UTILITY RATE SCHEDULE
The motion for the adoption of the foregoing resolution was duly seconded by member Dave
Rosen.
Mayor Paulson said he would vote against the motion because he would like to see the rate
come down.
Councilmember Rosene suggested raising to $.84, a margin of three percent, which is above
the current margin of one percent. The Director of Public Services said even a five percent
margin is quite small compared to variations which could be encountered. She noted the
continued phase -out of interest income is the reason the rates are increasing at such a level.
She said she agrees with the desire to keep increases low, but the City needs to operate as
closely to no loss as possible.
Councilmember Rosene asked Mayor Paulson whether he would be comfortable operating
on such a lim
s margin. gm Mayor Paulson said he prefers to be prudent.
The Public Services Coordinator said a five percent fund balance is not out of line and a
less - than - one - percent fund balance is cutting it close.
n i1
Cou c member
Scott commented if a large water main were to break it would be scary
to have something to fall back on. Brooklyn Center's rates are low compared to those of
other communities. The utility fund is not money - making.
Mayor Paulson asked whether money from the water utility fund goes to salaries. The
Public Services Coordinator said a ortion does o to salaries. The Director f. Public
P g a
Services stated there are seven full -time employees employed jointly by the water utility and
by the sanitary sewer utility.
Roll call vote: Councilmember Mann, yea; Councilmember Scott, yea; Councilmember
Rosene, yea; Mayor Paulson, nay. The motion carried.
The City Manager presented a Resolution Adopting the 1995 Sanitary Sewer Utility Rate
Schedule.
The e Public Services Coordinator noted there are no
increases proposed but general
obligation bonds will be used to finance capital improvements.
Councilmember Rosene indicated he was uncomfortable with using bonds but it will ease
out payments over the years.
9/25!94 -15-
RES LUTON NO. 94 -210
Member Kristen Mann introduced the following resolution and moved its adoption:
RESOLUTION ADOPTING THE 1995 SANITARY SEWER UTILITY RATE
SCHEDULE-
The motion for the adoption of the foregoing resolution was duly seconded by member Celia
Scott, and the motion passed unanimously.
The City Manager presented a Resolution Adopting the 1995 Storm Drainage Utility Rate
Schedule.
The Public Services Coordinator noted this schedule would mean an increase from 6.7
$ 5 to
$7.50 per household per quarter. The increase is due to expected capital outlays over the
next few years.
Councilmember Rosene asked the meaning of REF. The City Manager said REF stands
for Residential Equivalent Factor, which is m q a ease a of runoff o comp ared o v
t an id
� e
r
es n
e tint ro
la P e I`tY•
Councilmember Scott mentioned to the audience that it may appear Council is acting quickly
on these issues but, in fact, it has considered them in detail in a previous session.
RESOLUTION NO, 94-21
Member Celia Scott introduced the following resolution and moved its adoption:
RESOLUTION ADOPTING THE 1995 STORM DRAINAGE UTILITY RATE
SCHEDULE
The motion for the adoption of the foregoing resolution was duly seconded by member
Kristen Mann.
Mayor Paulson noted he would again vote against the motion due to a desire to keep costs
down.
Roll call vote: Councilmember Mann, yea; Councilmember Scott, yea; Councilmember
Rosene, yea; Mayor Paulson, nay. The motion carried.
The City Manager presented a Resolution Adopting the 1995 Water and Sanitary Sewer
Hookup Rates.
The Public Services Coordinator noted these rates have been tied to the consumer price
index, which explains the adjustment.
9/26/94 -16- 0
RESOLUTION NO, 94 -212
Member Celia Scott introduced the following resolution and moved its adoption:
RESOLUTION ADOPTING THE 1995 WATER AND SANITARY SEWER HOOKUP
RATES
The motion for the adoption of the foregoing resolution was duly seconded by member
Kristen Mann, and the motion passed unanimously.
Mayor Paulson commented it is a good method to tie this rate to the inflation index
The City Manager presented a Resolution Adopting the 1995 Recycling Rates.
The Public Services Coordinator explained the rate would increase from $1.25 to $2.25 per
month per household. The increase is due to an equal reduction in funding by Hennepin
County.
Mayor Paulson asked whether the County truly reduced their funding. The Public Services
Coordinator stated that it did.
Mayor Paulson said if the cost is being passed down from the County there is nothing the
City can do but approve the increase.
The Public Services Coordinator noted there is no fund balance so there is no recourse.
RESOLUTION NO 94 -213
Member Kristen Mann introduced the following. resolution and moved its adoption:
RESOLUTION ADOPTING THE 1995 RECYCLING RATES
The motion for the adoption of the foregoing resolution was duly seconded by member Dave
Rosene, and the motion passed unanimously.
RECESS
The Brooklyn Center City Council recessed at 9 p.m.
Mayor Paulson reconvened the meting of the City Council at 9:11 p.m.
DISCGTSSION OF ORIENTED POLICING HUMBQLDT SUBSTATION
AND SCHOOL LIAISQN OFFICER UPDATE
Acting Chief Kline explained he had been asked to evaluate and present a recommendation
concerning the Community Oriented Policing program. He, in turn, asked Sergeant David
Werner to meet with some officers and give recommendations. The report of that
committee is available for review.
9/26/94 - 1? -
Mayor Paulson asked when the committee reached its conclusion. Acting Chief Kline said
the recommendation was made approximately 1` -l: or 2 weeks ago.
Councilmember Scott asked whether officers will be bidding shifts and the shift commanders
will be filling posts so that all officers are involved in the program. Acting Chief Kline that
was correct. He said officers who desire to be assigned to the community program more can
make the fact known and will therefore be assigned to a longer term on involvement,
whereas other officers will fill short-term. posts.
Councilmember Scott said that was a good concept. All the officers wiR get experience and
interaction. It is necessary to build a trust between the police and the youth and citizens of
the community and the way to build trust is to communicate. It will be helpful for people
to see the police officers more often than just at a negative time. They will become the
"good guys."
Acting Chief Kline agreed that is the concept. He noted an officer who was not previously
involved in the community is currently in the process of organizing a cribbage tournament
in the high rise apartments.
Councilmember Mann agreed with the concept but cautioned it is necessary for the police
officers to not lose sight of their primary function of responding to police calls.
Mayor Paulson expressed concern that there be criteria set to measure the Community
Oriented Policing (COP) program to ensure there are evidences of success rather than just
a philosophy on paper.
Acting Chief Kline said each shift supervisor is responsible for certain projects which fit into
that particular shift. There should be efficiency in assigning officers since the shift
supervisor knows the call load and can even out the responsibilities.
The City Manager said the captain in charge of patrol will supervise the sergeants so there
is an accounting of exact activities and amount of time spent.
Acting Chief Kline said it is desirable to have feedback going both ways -- up and down.
Mayor Paulson said he would like to see reports which outline objectives and how they are
being met. Also, he would like to see issues brought up on town meetings tied into the
program. He would like to see goals set.
Acting Chief Kline commented he has heard complaints from seniors that there are not
enough activities geared for them.
9/26/94
is -
Mayor Paulson asked whether there are two more new officers ready to begin work The
City Manager said the officer presented tonight and the officer due to be presented at the
next Council meeting are the last two hired.
Councilmember Scott noted one more officer will now be needed to replace an officer who
retired this week.
Mayor Paulson asked how long a process is needed to hire another officer. Acting Chief
Kline said it is a three -month process but the process began one month ago.
Mayor Paulson commented it would help if retirements were anticipated. Acting Chief
Kline said the department was only given two weeks notification of Sergeant Werner's
retirement.
The City Manager said Staff has, and is, considering alternative ways to locate certified and
available officers. The list normally used becomes incorrect quickly because it is a metro -
wide list and officers get hired somewhere in the metro area.
Mayor Paulson asked whether the money allocated for police officers would be carried over
at the end of the year. The City Manager said the money would automatically go into the
general fund balance at the end of the year. The money would only be returned to the fund
for police officers if the fund balance were above zero. However, some of the allocated
money might be used yet this year if a school liaison officer is hired.
Councilmember Scott noted there are currently urrentl} openings for one officer and one liaison
officer. Acting Chief Kline confirmed this but the liaison officer has not received formal
approval yet.
Councilmember Scott asked about the procedure for hiring a school liaison officer. Acting
Chief Kline stated candidates will enter a letter of interest then will be interviewed orally
by a board made up of representatives of the police department, a representative of the
school, and an experienced liaison officer.
Councilmember Scott stated input from the school is necessary as it is difficult to fit a liaison
officer to a school.
The City Manager stated the City, with review of the union, is drafting an assignment
description to alleviate any surprises. There is a close working relationship with the school
and both entities need to be pleased with the fit.
Councilmember Mann asked whether the liaison officer will be at the school only during the
school day or after school hours as well. The City Manager said the officer will be present
at different times, some during and some after school. The shift will change. There will be
some evening hours so the officer can be at certain events.
9/26/94 _19-
Acting Chief Kline mentioned an attempt has been made to assure all parties involved have
all the information available.
Mayor Paulson said he would prefer the money allocated be used to pay for police this year
rather than being rolled into the general fund. The City Manager indicated some of the
money has been used to pay for overtime which was necessary because of open slots in the
department schedule and for the early start of the liaison officer.
Councilmember Scott commented the hiring process should be moved along. Acting Chief
Kline said posting will be done quickly, even while details are still incomplete. He agreed
with the urgency of hiring another officer.
RESOLUTIONS - CONTINUED
The City Manager presented a Resolution Approving Contract for School Liaison and
D.A.R.E. Officer Services between the Anoka- Hennepin School District Number Eleven and
the City of Brooklyn Center.
RESOLUTINN NO
U
Member Celia Scott introduced the following resolution and moved its adoption:
RESOLUTION APPROVING CONTRACT FOR SCHOOL LIAISON AND D.A.R.E.
OFFICER SERVICES BETWEEN THE ANOKA- HENNEPIN SCHOOL DISTRICT
NUMBER ELEVEN AND THE CITY OF BROOKLYN CENTER
The motion for the adoption of the foregoing resolution was duly seconded by member Dave
Rosene.
Mayor Paulson asked when the D.A.R.1. program was begun in Brooklyn Center. The City
Manager said it started six years ago. He added Anoka- Hennepin is the only district which
requires this levy.
Mayor Paulson said he would like to see statistics on the number of students who have
passed through the program, including some success stories.
The motion passed unanimously.
CONTINUED DISCUSSION OF POSSIBLE 1995 BOND ISSUE
The Director of Public Services reviewed the items on the list of items to possibly be
included in a bond issue. She noted some items are "wish" items and it is uncertain how
much community support there would be for them.
The Director of Public Services stated Decision Resources is the only firm under
consideration. Decision Resources has proposed a benchmark survey in the form of a
telephone survey of 400 households. The survey would include a minimum of 60 questions
9126194
-24-
but the recommendation is for 80 questions. The cost for a 60- question survey would be
$7,200, and the cost for a 75- question survey would be $8,700. The Director of Public
Services stated such a survey would aid in fine tuning City services in addition to supporting
a bond issue. The information gained would be useful and valuable regardless of the
outcome in regard to a bond issue. Further, Decision Resources has proposed a fee of $100
per hour for bond issue development, in the form of meeting with various bodies for the
purpose of designing the survey, evaluating the results of the survey, and recommending
viable options. It was noted a cost of $11,000 would be expected; a resolution could state,
"not to exceed $11,000." If the services of Decision Resources were desired for additional
services, the contract could be expanded at a later date.
Councilmember Mann inquired if apartments would be included in the "households"
surveyed. The Director of Public Services said they would. The City Manager said the
selection of survey households is done by computer and is, by design, a mixture of types of
households. He agreed a professional survey is valuable in general.
Councilmember Mann remarked the Parks and Recreation Commission has spent a good
deal of time on its proposals and erha s the members should be in contact with residents.
ts.
P P
The City Manager said that contact is valuable and last time it did result in adjustments, but
it belongs later in the process.
The City Manager commented Council should look carefully at what should be included in
the survey before the survey is done.
Councilmember Mann asked whether Council will be involved in the selection of q uestions.
The City Manager said it would,
The City Manager presented a Resolution Accepting Proposal for a Benchmark Survey and
Other Services Relating to the Proposed 1995 Bond Issue.
REEOLLTION NO 94-215
Member Kristen Mann introduced the following resolution and moved its adoption:
RESOLUTION ACCEPTING PROPOSAL FOR A BENCHMARK SURVEY AND
OTHER SERVICES RELATING TO THE PROPOSED 1995 BOND ISSUE
The motion for the adoption of the foregoing resolution was duly seconded by member Celia
Scott.
Councilmember Rosene expressed a desire to keep the cost as far below $11,000 as possible.
He also questioned an item on the list, which was $200,000 for shcltcr buildings. The City
Manager stated the figures are rough estimates. He explained the cost for shelter buildings
involves architects, demolition, and reconstruction. He reiterated the list is just a starting
9/261'94 - 21 -
point and the estimates will change. Council should not focus on the small details at this
time. Also, Council is not being asked to approve the figures at this time.
Councilmember Rosene said $?.00,000 is not a small detail.
Councilmember Mann explained Bellvue Park has year -round activities taking place, so there
are extenuating factors. The Parks and Recreation Commission considered everything in its
decisions.
Mayor Paulson indicated he agreed with the City Manager that there needs to be a comfort
level and he has not reached that point. He said he would need to meet with Staff. The
City Manager urged him to have the meetings early since the drafting of the survey begins
to narrow down the field and there cannot be a change later from what was tested. He
encouraged the Council to not rush the process of getting comfortable with the information.
The Director of Public Services supported the use of Decision Resources for the work
needed.
Mayor Paulson said the resources of the Council should also be used as councilmembers
know what people think. The opinions should be sought now in the early stages when it is
easier to change course. The City Manager said Staff will be glad to talk with
councilmembers.
Councilmember Scott commented all involved know it will be necessary to pare down the
wish list before a survey is done. It is possible a work session will be needed. The first step
would be for individuals to make their own lists to compare. The proposed list is too much
for taxpayers to swallow.
The motion passed unanimously.
CONTINU ATION OF DISCUSSION ON PILOT PROJECT AS REQUESTED BY
COUNCILMEMBER ROS NF FOR PUBLIC TC CALL-IN LINE
The City Manager called attention to a memorandum outlining two options for the pilot
project. Staff recommended Option 1 since Option 2 includes call -ins during an ongoing
meeting, which would be disruptive and problematic.
Councilmember Mann stated she agreed with the concept of communicating with the public.
She felt televising or publishing the agenda would be advantageous. She noted Option 1
would not involve a cost. She also pointed out Staff members are not volunteers. The City
Manager said using Staff would not add an additional budget cost; only some of their paid
time would be taken up.
9/26/94 -22-
Councilmember Mann asked whether there would be text on the screen during the broadcast
urging viewers to call in. The City Manager said that would not be true with Option 1, but
would be with Option 2.
Councilmember Mann expressed concern over the concept of reconsidering action when it
is not even possible to verify the identity of the caller. She felt the use of the call -in for
open forum was acceptable.
Councilmember Rosene said the chances of the Council actually revisiting a vote are one
in a million. It is a possibility, not a probability. He said he is not picky at this point as he
would be happy with any part of the project which would be approved. He pointed out
Option 1 does not allow viewers the advantage of knowing ahead of time, so the, comments
would be less well - informed and, therefore, less of a contribution. He noted Option 2 more
closely matches the original proposal. He commented it is a pilot program. The cost for
two meetings would be $107.60, which is not extravagant and may be worth the risk.
Councilmember Mann questioned whether it would be necessary to verify the identity of the
caller. Councilmember Rosene felt he would want to hear a pertinent comment regardless.
If a comment were "off the wall," it would be ignored regardless. Verification is not
necessary when the call is a comment as compared to a question, in which case a name
would be required in order to answer the question at a later time.
Councilmember Mann questioned if there could be a preliminary survey to determine if any
residents are in favor of the program.
Mayor Paulson proposed the use of a volunteer operator for the two Council meetings in
November. The number could be put on the screen and the response left up to the
individual councilmembers. This would be a simple system, zero cost, and flexible use. It
would just be a trial.
Councilmember Rosene agreed with the idea of finding out whether residents want the
program. He suggested having residents use the voice mail system in October to support
the idea. Councilmember Scott agreed.
Mayor Paulson said there would be a small response to an opinion poll such as that and it
would be better to just try it.
Councilmember Rosene agreed with the last comment. He wondered what reasons could
be given for not using a volunteer.
The City Manager said he had received a comment from a citizen stating he did not have
access to cable programming and would feel excluded. He added the regular viewership of
Council meetings is less than 50 percent. In regard to the trial, he recommended using City
personnel rather than a volunteer since the phone system is computerized. Volunteers could
9/26/94 -23-
be trained on the system if a decision were made to make the program long -term. The use
of the phone system is complicated. - *
Councilmember Mann asked whether a disclaimer would be necessary due to concern of
misuse of the public hearing system if such a program were used. The City Attorney said
it would take some care but it could be done.
The City Manager said the issue of public hearings should not deter the Council from trying
out the program. He said $100 for overtime is acceptable and volunteers can be trained on
phones if long -term use of the program is anticipated. He said the representatives of the
cable company have said the lines are satisfactory as is.
Councilmember Mann expressed concern about confusion when meetings are replayed. She
wondered if the call-ins would be allowed only until 8:30 or until the end of the meetings.
She said she was willing to try the program but didn't expect many calls. She asked whether
Council could review comments from residents at the next meeting.
Councilmember Rosene said a list of comments could be distrz`buted at the Council meeting
break time.
The City Manager said there are operational difficulties with Option 2. On an experimental
basis, using Staff on overtime is the most efficient method. If the program goes long -term,
volunteers should be trained.
Councilmember Scott said she would agree with trying the call -in line one time but would
not commit to two times. This does not satisfy the need to communicate with non -cable
viewers. The agenda needs to be published. Many seniors are interested in the Council's
actions but they do not get cable.
Nancy Doerfler, of Northwest News, said the newspaper would probably publish the agenda
but there is a problem because the two involved deadlines don't jive. Councilmember Scott
stated the major issues, at Ieast, are not changed at the last minute so they could be
published
The City Manager said the newspaper stopped printing agenda due to a problem with
deadlines.
Councilmember Scott said there should be an attempt made again.
Nis. Doerfler asked whether publishing a partial agenda, even if incomplete, would be an
improvement over publishing nothing. Councihnember Scott said it would.
Councilmember Mann agreed the people who do not have cable need the agenda published.
She agreed to support the pilot program for one meeting.
9/25/94 -24-
Councilmember Mann asked whether an item might be added to that night's agenda if many
calls are received on an issue. Councilmember Rosene said that would not happen.
Councilmember Scott said Council would have to agree to add an item to the agenda.
Councilmember Rosene said for an item to be added Council would need to suspend the
rules and amend the agenda, both of which require a majority vote. The councBmembers
can trust each other that will not happen.
Councilmember Mann asked if the mayor would offer comments on the air concerning calls
which had come in. Councilmember Rosene said any member of the Council could offer
comments.
Councilmember Rosene said he would agree to a combination of Option 1 and Option 2.
Mayor Paulson noted if the people who watch cable are informed, their comments are
desirable. He said the program, of course, has bugs to be worked out.
Councilmember Rosene suggested trying the program for the first meeting in November.
If the result was no calls or major operational problems, it would be discontinued.
Alternatively, if some interest was shown by residents, such as eve or more calls, the
program could be extended to one more meeting.
Councilmember Mann supported advertising for the public to tail in on November 14 if they
liked the pilot program. She said she would only commit to trying it for one meeting.
Councilmember Rosene asked whether Councilmember Mann would commit to a
contingency plan. Councilmember Mann said it would be open for discussion at the
November meeting.
Mayor Paulson said the issue should be the last item on the agenda following an earlier
discussion.
o.
There was a motion by Councilmember Rosene and seconded by Councilmember Scott to
approve a pilot program for Council meeting call -in by residents, including a televised
agenda, a
preliminary survey, a disclaimer, the use of City Staff on overtone, and inclusion
of this item on the agenda at the last November Council meeting. The motion passed
unanimously,
RESOLUTIONS - CO,NIMMD
The City Manager presented a Resolution Amending Special Assessment Levy Roll Nos.
13131 and 13132 to Provide for the Award of Assessment Stabilization Grants.
9/26/94 -25-
R ESQT,j N
Member Celia Scott introduced the following resolution and moved its adoption:
SOLUTION AMENDING SPECIAL ASSESSMENT LEVY ROLL NOS. 13131 AND
13132 TO PROVIDE FOR THE AWARD OF ASSESSMENT STABILIZATION
GRANTS
The motion for the adoption of the foregoing resolution was duly seconded b member
Kristen Mann, and the motion passed unanimously. y
ADJOU RNMENT
There was a motion by Councilmember Scott and seconded by Councilmember Mann to
adjourn the meeting. The motion passed unanimously. The Brooklyn Center Cit
ad'
yn Council
o urn ed n'
� at �o•
.4Q p.m.
i
. Deputy City Clerk Todd Paulson, Mayor
Recorded and transcribed by:
Barb Coalman
Timesaver Off Site Secretariat
9/26194 -
Council Meeting Dam October 11, 1994
City of Brooklyn Center Agenda Item Number
Request For Council Consideration
Item Description:
Appointment of Additional Election Judges for November 8, 1994, General Election
Department Approval:
n
Sharon Knutson, Deputy City Clerk
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Appoint the following list of persons to serve as election judges for the 1994 General Election.
® Summary Explanation: (supporting documentation attached No )
The general election will be conducted on November 8, 1994.
Precinct 3
D -Anna Mittelstaedt
Precinct 7
D- Margaret Hanna
R -Susan Heisler
Council Meeting Date October 11, 1994
31 City of Brooklyn Center Agenda Item Number
Request For Council Consideration
Item Description:
Appointment of Additional Election Judges for November 8, 1994, General Election
Department Approval:
Sharon Knutson, Deputy City Clerk
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Appoint the following list of ersons to serve as election judges for the 1994 General Election.
P
Summary Explanation: (supp documentation attached No
Y P � PP g )
The general election will be conducted on November 8 1994.
Precinct 3
D -Anna Mittelstaedt
Precinct 7
D- Margaret Hanna
R -Susan Heisler
D- Charlotte Keran
Council Meeting Date 10/11/94
3 City of Brooklyn Center Agenda Item Number 9
40 Request For Council Consideration
Item Description:
RESOLUTION ADOPTING A HOUSING PROGRAM FOR AND AUTHORIZING THE ISSUANCE,
SALE AND DELIVERY OF RENTAL HOUSING REVENUE BONDS (FOUR COURTS
APARTMENTS PROJECT) SERIES 1994, IN AN AMOUNT NOT TO EXCEED $7,500,000;
APPROVING THE FORM OF AND AUTHORIZING THE EXECUTION AND DELIVERY OF A
LOAN AGREEMENT AND INDENTURE OF TRUST AND OTHER DOCUMENTS; APPROVING
THE FORM OF AND AUTHORIZING THE EXECUTION AND DELIVERY OF SAID BONDS
Department Approval:
Tom Bublitz, Community Development Specialist
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
•
Upon completion of h
p p the public hearing, staff recommends approval of the Resolution Adopting a
Housing Program for and Authorizing the Issuance, Sale and Delivery of Rental Housing Revenue
Bonds (Four Courts Apartments Project) Series 1994, in an Amount Not to Exceed $7,500,000;
Approving the Form of and Authorizing the Execution and Delivery of a Loan Agreement and Indenture
of Trust and Other Documents; Approving the Form of and Authorizing the Execution and Delivery
of Said Bonds.
Summary Explanation: (supporting documentation attached YES )
At the July 11, 1994 City Council meeting, the Brooklyn Center City Council approved Resolution No.
94 -143, giving preliminary approval to the issuance of up to 7.5 million dollars in tax- exempt bonds
for the purchase and rehabilitation of Four Courts Apartments by the Dominium Company.
Since the July l lth meeting, Dominium has secured an allocation of bonding authority from the State
of Minnesota and is now seeking final approval for the issuance of the tax- exempt bonds from the City
of Brooklyn Center. As staff indicated at the July 11th meeting, the issuance of these revenue bonds
does not affect the debt capacity of the City of Brooklyn Center.
The City is required to hold a public hearing prior to granting final approval to the issuance of tax -
exempt bonds. Notice of public hearing has been published in the City's official newspaper, and the
hearing has been set for 7:30 p.m. A copy of the hearing notice is included with this request form.
At the July 11, 1994 City Council meeting, Dominium Company submitted extensive information in
their management philosophy, management plan for Four Courts and the proposed rehabilitation of Four
Courts Apartments. The draft management plan and proposed rehabilitation plan submitted at the
Request For Council Consideration Page 2
July 11, 1994, meeting by Dominium is included with this request form for background information for
the Council. A representative of Dominium Company will also be present at the October 11th meeting
S to answer any questions the Council may have regarding the project.
With Dominium Company acquiring the Four Courts property, it is expected that both the management
and physical aspects of the project will be improved.
•
DRAFT PROPOSAL FOR MANAGEMENT
OF
FOUR COURTS APARTMENTS
BROOKLYN CENTER, MINNESOTA
INTRODUCTION
Four Courts at Brookdale apartments will be rehabilitated and operated under the
compliance rules of the Housing Tax Credit Program. The project consists of eleven
buildings. Ten buildings have 24 units in each building and one building has 12 units.
There are 148 two- bedroom units, 102 one - bedroom units, and 2 efficiency units. There
is a total of 252 units. Each building has three floors. The buildings are located in
Brooklyn Center, Minnesota. The project will ' be rehabilitated in accordance with our
rehabilitation schedule. The apartments consist of living room, kitchen and dining area,
bedroom and full bath. Sufficient parking spaces for tenants and visitors are provided. The
grounds are landscaped with trees, shrubs, flower beds, grass, etc.
THE OWNER
Four Courts at Brookdale will be owned by a limited partnership with the principals of
Dominium as partners.
RESPONSIBILITIES OF THE OWNER
The Owner is responsible for all pertinent requirements and compliance under the Housing
Tax Credit Program. The Owner's
representative v
g p (Agent) shall have the responsibility of
administration, marketing, tax credit compliance and monitoring, maintenance, tenant -
management relationships, personnel and physical control of the project. The Owner's
representative (Agent) with direct responsibility for this Project is Sam St. Pierre of
Dominium Management Services, Inc., 3140 Harbor Lane, Plymouth, Minnesota 55447,
telephone number (612) 559 -1495.
MANAGEMENT AGENT'S RESPONSIBILITY (DMS)
Dominium Management Services shall have the day -to -day responsibilities for the
administration and operation of the Project. These duties shall include but are not limited
to:
1. Thorough familiarization with the character, location, construction, layout plan and
operation of the project; and especially of the electrical, heating, plumbing, air
conditioning and ventilating systems, elevator and all other mechanical equipment.
2. Preparation of all dwelling leases, parking permits, etc. and the execution of the same
in the name of the Owner.
3. Recertification of tenants on an annual (or more often as is necessary) basis and
maintenance of an up -to -date waiting list of eligible applicants.
4. Collection of rents, charges and other account receivables on behalf of the Owner
in conjunction with the management and operation of the Project. Such receipts will
be deposited in a Federally insured bank separate from all other accounts and funds.
5. Collection, deposits and disbursement of security deposits in an interest bearing
account, separate from all other accounts and funds, in a bank whose deposits are
Federally insured.
6. Development of daily maintenance schedules and practices to cause the Project to
be kept in a condition at all times acceptable to the Federal government and the
Owner, including ordinary painting, decorating, carpentry, grounds care, minor
plumbing, electrical, heating, ventilating, air conditioning repairs and other such
maintenance repair work which may be necessary.
7. Maintenance of long range preventive maintenance schedule.
8. Enforcement of contracts with qualified independent contractors for maintenance
and repair of air conditioning systems, and for extraordinary repairs beyond the
capability of regular maintenance employees.
9. Arrange for water, electricity, gas, sewage and trash disposal, vermin extermination,
decorating, laundry facilities, telephone services with appropriate municipal and
private contractors; enter into such contracts as may be necessary on behalf of the
Owner.
10. The manager shall be an employee(s) of the Agent and as such shall be paid by the
Agent. The Agent will be reimbursed for all employee cost from the Project's funds.
All applicable, non - discrimination (EEO) regulations of the Federal government and
Dominium Management Services will be followed in hiring such personnel.
11. Maintain a comprehensive system of records, books and accounts in a manner
conforming to directives of the Federal government, generally accepted auditing
standards and governmental auditing standards for financial and compliance audits
issued by the Federal government.
12. Purchase of all necessary maintenance and administrative supplies for efficient
operation of the Project.
13. Institute and maintain an active community service and tenant involvement which
shall include services from the local community resources.
14. Affirmative action toward the establishment of a democratically selected Tenants
Council or organization in cooperative working relationship with the such
organization to make know the interests and desires of the tenants.
15. Other duties and responsibilities as they become apparent and appropriate for the
management of the Project.
PERSONNEL POLICY AND STAFFING ARRANGEMENTS
Dominium Management Services subscribes to and actively supports the Civil Rights Law
of 1964. Specifically, we nor any of our employees, will not deny employment to any
applicant on the basis of race, religion, color, national origin, sex or marital status. At this
time Dominium Management Services has eight minority persons on its staff.
We anticipate that the staffing requirements for the proper maintenance of the Project
would include the following:
1 On -Site Manager(s) 40 hours per week
1 Full Time Assistant Manager 40 hours per week
1 Full Time Leasing Agent 40 hours per week
1 Part Time Leasing Agent 20 hours per week
2 Full Time Maintenance 40 hours per week
4 Full Time Caretaking Couples 40 hours per week
The on -site manager will be hired by the Agent. Our goal would be to hire a
manager /caretaker couple who would live on site. Hiring for this position will comply with
all applicable Equal Opportunity Requirements and follow the personnel policies of
Dominium Management Services. The Agent will be directly responsible for the on -site
administration and operation of the Project. Such policies as Federal government may wish
to establish will be carried out by the Agent, especially in those areas of tenant selection
and tenant management relationships. The on -site manager will work under the direct
supervision of the Management Agent. The Agent will also be responsible for providing
the on -site bookkeeping services.
MARKETING PLANS AND PROCEDURES
Applications for prospective tenants will be taken by the on -site manager as submitted. The
public will be made aware of the application procedure through local news media, including
newspaper articles and news releases. If necessary, commercial advertisements will be taken
out in the surrounding area newspapers. All other marketing resources will be explored to
assure marketing efforts are being targeted to our market.
In the event that more applications are taken than there are available apartments, the on-
site manager will select tenants on a priority basis using criteria established by Dominium
Management Services.
Tenants will be asked to attend an orientation session where Dominium Management
Services' procedures will be explained. This meeting will also include explanation of the
Tenant Lease, and the signing thereof, and the various occupancy rules and regulations
which apply. Written instructions and explanations will be given in the form of a Resident
Handbook which they will receive upon moving into their particular unit. Explanations and
instructions for specific care of their apartment and appliances will be given to the tenant
on an individual basis by the manager as the tenant moves in and is settled.
MAINTENANCE AND REPAIR PROGRAM
Maintenance of the project on a day -to -day basis will be the responsibility of the on -site
manager and his assistant. This individual will be directly supervised by the Agent. The
manager will become familiar with the construction of the building, and in particular with
the heating, ventilation, plumbing, electrical and air conditioning systems. The Owner will
provide the manager with a complete set of as -built drawings, a complete set of operation
and maintenance manuals for all equipment installed in the Project, and a list of all
manufacturers and guarantee cards for such equipment.
Maintenance and janitorial services for the Project will be scheduled on a timely basis to
maintain the property in a neat and clean condition at all times and keep all associated
systems functioning properly. Such schedules will include, but are not limited to the
following items:
1. Vacuuming of carpets in public area and halls at least twice a week or more often,
as needed
2. Mopping of vinyl tile in public area once a week or as needed; waxing as needed.
3. Daily cleaning of public restrooms.
4. Weekly washing of glass in the public areas, particularly entrance, foyer doors, etc.
5. Dusting, cleaning, emptying of wastepaper baskets, sand urns, ash trays, etc. in all
public areas and hallways daily or as needed.
' 6. Cleaning mopping, etc. of laundry room on a weekly basis or as needed.
7. Daily removal or changing trans bins to accommodate tenant garbage and trash
deposits. Placement of such trash bins at appropriate ro riate site pickup is u
P
k crew.
S. Grass mowing, flower and shrub care, and other cultural activities as necessa ry to
maintain grounds in an orderly, neat and attractive condition.
9. Snow removal from sidewalks and parking lot during the winter months as necessary
to provide safe and convenient access to the building from all entrances.
10. Daily checks of mechanical systems including heating, ventilating, plumbing,
electrical, etc. Regular maintenance and service of these systems as recommended
by manufacturer's instructions or as needed.
11. Cleaning and redecorating of apartments upon tenant move -outs as needed.
.12. Maintaining records, filing reports, requisitioning supplies, etc., as necessary and
required for proper maintenance of the Project.
13. Setting up and removing folding chairs and tables for tenant meetings and social
functions; assisting in tenant meetings and social functions as needed.
14. Other duties and responsibilities as assigned.
0
15. When necessary and appropriate Dominium Management Services will provide
construction management services for large capital improvement items.
16. A preventative maintenance program will be established and implemented.
ENERGY CONSERVATION
Tenants have direct control of utility usage in their individual units. These utilities will
include electricity. Energy conservation is stressed at the time of their orientation meeting.
Also, when available, each tenant receives literature as it relates to energy conservation.
Management has direct control of utility usage in all community, maintenance and parking
areas. These utilities will include gas, water, sewer and electricity. Project managers are
responsible to implement, however, not limited to the following energy conservation
practices: .
1. To strategically turn off hallway lights as to conserve ener
lighting. gy but provide adequate
0 2. To use energy efficient light bulbs.
3. To insulate hot water heaters, storage tanks and pipes.
4. To set hot water heaters at approximately 130° and check the possibility of shutting
one hot water heater down, if applicable.
5. To install insulated draperies when possible.
6. To meet State and Federal suggested temperature settings in hallways and
community areas.
7. Lights in the community and maintenance areas are to remain off unless they are in
use.
8. To make periodic checks * of building insulation and circulation.
MOVE -OUT INSPECTION
Prior to a resident moving out, the manager will schedule a move -out inspection with the
resident. Any damages beyond "normal wear and tear" will be determined by comparing
the original move- in/move -out checklist with the current condition of the apartment unit.
The resident will then be informed of any such damages or repair which they are personally
responsible for. All necessary repair and damages will be corrected. No vacated unit will
be re- rented until all necessary repairs and/or redecorating has been completed.
RENT COLLECTION POLICIES AND PROCEDURES
Tenant rents will be due and payable in advance on the first working day of the month.
Rents will normally be considered delinquent on the fifth of the month. If the tenant's rent
has not been paid by the tenth of the month due, or no other arrangements have been
made by the tenant to satisfy his rent, applicable state laws will be followed in issuing an
eviction notice to the tenant. Rents are to be paid at the Project office. Rental collection
and the issuance of rent receipts will be the on -site manager's responsibility. It is
anticipated that the manager will set aside the first week of the month to collect rents. Pre -
numbered receipts will be issued to each tenant and generally accepted accounting
procedures will be used in recording tenant payment and for the deposit of tenant rents in
the local bank. Specific books or account records required by the Federal government, etc.,
will be maintained for the project by the Agent in a manner prescribed by the Federal
government
�, or accordina g to standard accounting manuals. Other policies and procedures
for administration or rent collection, security deposits, and other charges and disbursements
will be established by Dominium Management Services following the Federal government's
guidelines whenever possible 'and Gamed out by the on -site mana
TENANT /NLANAGEMENT RELATIONS
It is recognized by Dominium Management Services that establishing good tenant relations
is one of the most important aspects of good property management. Therefore, special
emphasis will be placed on establishing a friendly and personal rapport with each tenant.
The orientation of the tenant to the Project will be accomplished by Dominium
Management Services and the on -site rtment, the building, and the necessary through a tenant orientation meeting.To
wit further familiarize the tenant
meeting
.To
his era P a
/h rules
rY
and regulations for community living, a Resident Handbook has been developed and
distributed. The tenants are encouraged to become involved with the Tenant Council. The
on -site manager will cooperate with the Council in establishing both social and tenant
service type programs. A tenant security and safety system has been developed including
fire drills, severe weather instruction and building security. Liaison between tenants and
available community services are established -so that needed tenant services can be
provided. Other policies concerning grievance procedures, leasing policies, and day -to -day
* management and operation of the Project shall be established by Dominium Management
Services and carried out by the on -site manager.
PERSONNEL EDUCATION
The Project would receive a copy of the Dominium Management Services' Operations and
Procedures Manual, Budget Control Manual, and the Inventory Control Manual, as well
as the proper training in the use of these manuals.
It is also our oal to encourage e Q
g professional rowth and a dvancement � P nce e
m nt for our Project
employees.
All on -site managers /caretakers attend Quarterly meetings as well as annual training
seminars ut on b Dominium a
P y Mana Services.
JOB DESCRIPTION
ON -SITE MANAGER
The On -site Manager's "management responsibilities" will fall into the following three
broad categories:
1. Marketing and public relations.
2. Rental collections and deposits, record keeping, and office procedures.
3. Operational supervision and maintenance.
4. Tax credit compliance monitoring.
It is very important that the On -site Manager is concerned with the Project's public
image at all times asking the following questions:
1. Is the development well accepted?
2. Are we honest and fair in all our dealings?
3. Are our residents satisfied with management?
4. Are we good neighbors in the community?
A. Scope and Purpose:
To be responsible for all phases of the day -to -day operation of the Project
including, but not limited to, the following duties and responsibilities.
B. Duties and Responsibilities
1. Maintain and /or document all Project records, files and reports.
2. Train and /or be responsible for work performed by staff members or
contract employees.
3. Act as liaison between DMS and on -site management and /or
maintenance personnel.
4. Establish schedules and assign necessary personnel needed to properly
manage and maintain the Project properly.
5. Collect and deposit all rents, security deposits and any additional
income generated by the Project.
6. Compile and submit in a timely manner all operating, leasing,
maintenance or other reports.
7. Lease (rent) apartments and maintain waiting list.
S. Process and enforce all lease agreements. Certain O -
g ( On -site Managers
may be instructed to also sign leases.)
9. Handle all details of all move -in and move -outs, giving special
attention to apartment inspection checklists.
10. Work with residents in establishing good communications.
11. Purchase necessary office and Project supplies in accordance with
DMS's policies and /or directives.
12. Ensure all maintenance requests are handled quickly, efficiently and
in accordance with DMS's policies.
11 Report accidents and emergency situations that develop immediately,
and prepare proper reports.
14. Perform any and all other authorized management/maintenance
functions necessary to ensure the proper and effective operation of the
Project.
15. Know all DMS's policies and procedures.
C. Qualifications
1. Certified Apartment Manager (CAM), real estate agent, or similar
designation. College education or three years experience in this or
related field.
2. Pleasing personality and ability to work with and understand the
problems and various needs of residents and community.
I Interest, enthusiasm, good sense of humor, health and stamina.
4. Common sense and good judgment in day -to -day matters.
S. Neat, clean and professional appearance.
6. Accounting/bookkeeping and administrative background.
7. Neat and legible handwriting and ability to keep accurate records.
8. Mechanical inclination.
JOB DESCRIPTION
ASSISTANT MANAGER
The following are the general duties of the Assistant Manager.
A. Scope and Purpose
To assist the On -site Manager with the daily operations of the Project
including, but not limited to, the following duties and responsibilities.
B. Duties and Responsibilities
1. Collect and record rents.
2. Update rent roll.
3. Record and complete work requests - verifying twenty -four hour time
limit, calling the resident if there is a question or problem.
4. Handle resident's complaints and problems during and after hours.
5. Show and Iease apartments.
b. Process all leases and applications; schedule move -in dates.
7. Code entry-way system with resident's phone number.
8. Assign parking spaces.
9. Check resident into his/her apartment; take notes of maintenance or
special requests.
10. Work with residents in establishing good communication.
11. Keep record of all complaints; file information in resident's file and
master file.
12. Know all DMS's policies and procedures.
13. Keep inventory of office; order needed supplies.
14. Update resident profile list.
15. Book party room and guest suite; collect fees, inspect before and after
to assess any damage.
16. Plan and attend resident parties.
IT Keep a list of all pass keys and master keys that are temporarily signed
out. Also keep a list of keys signed out to each apartment.
18. Type, answer phone and complete all assignments as directed b the
On -site Manager. y y
C. Qualifications
1. Pleasing personality and ability to work and understand the problems
and various needs of residents.
2. Interest, enthusiasm, good sense of humor, health and stamina.
I Common sense and good judgment in day -to -day matters.
4. Neat, clean and professional appearance.
5. Accounting/bookkeeping and administrative background.
6. Neat, and legible handwriting and ability to keep accurate records.
7. Mechanical inclination.
I
Preliminary Rehabilitation Plan
Four Courts at Brookdale
Site Location
Four Courts at BrookdaIe Apartments are located at 2802 -2940 Northway Drive in Brooklyn Center
near the corner of Xerxes Avenue North and 57th Avenue North. To the north and west of the
property are highly developed, low density residential neighborhoods consisting mostly of single - family
housing. Directly across the street to the south of the property is the Brookdale Mall which consists
of over 100 retail stores. Additional retail stores and commercial office buildings are scattered
throughout the area matnI Brooklyn Boulevard, Humboldt Y along, Y d, Avenue North and 57th Avenue
North.
Propertv Description
Four Courts is a 25 year old apartment complex consisting of 11 three -story apartment buildings.
These brick buildings have flat roofs and stucco at recesses. The buildings are on a rectangular
shaped site which covers approximately 16 acres.
The project also contains a recreational building, an outdoor pool, a tot lot, and a cookout area with
picnic tables and barbecue grills. The apartment buildings are arranged into two groups separated
by a large landscaped area. The tot lot, pool, and recreation building are located between the two
building groups on the north side of the landscaped area.
The driveways and parking areas are asphalt paved with the parking located on the perimeter of the
property. The property has ample parking for the residents, and in addition, the site offers residents
six garage structures providing 96 covered stalls.
The apartment complex contains 252 units. Ten of the apartment buildings have 24 units in each
building and the eleventh building ontains 12 u' 't two-
bedroom nits. The unit mix consists of 148 two bedroom units,
102 one - bedroom units, and two efficiency units. The first floor units are 1/2 story bove grade. The
rY b
second and third floor units have siding doors with walk out balconies. Each building has a laundry
room in the basement.
Physical Ins ectio Rehabilitation Plan
p n/
In July of 1993, the engineering firm of HDR conducted a visual walk through inspection of the
buildings and grounds at Four Courts Apartments. In addition, Dominium proposes to immediately
rehabilitate all deficient aspects of the property in order to correct the project's operating
inefficiencies. The following is HDR's observations and Dominium's preliminary rehabilitation plans
for the property.
I. Parking Lots/Paving The parking lot is paved with bituminous paving. The lots are in good condition
with only normal periodic patching necessary. The lots were restriped and recoated in late 1992.
2 Sidewalks Minor repair of concrete walks is needed throughout the site. Dominium propose to
repair all damages sidewalks immediately.
3. Garages The site contains six garage buildings which provides 96 garage stalls. The buildings are
wood framed, slab -on -grade structures with brick ends, flat roofs, and hardboard doors. Currentiv
the buildings are in an average condition and require minor repairs. Dominium proposes to cure all
garage structures by replacing water - damaged siding and replacing garage doors where necessary.
4. Balconies /Decks The decks are constructed of long wood beams spanning the recessed opening and
supporting joists. Many of these beams have rotted and represent a safety hazard. Approximately 42
decks require repairs. Dominium proposes to immediately repair all the damaged decks and the
stucco covered deck facings.
5. Roofs The roofs are flat and covered with built -up asphalt and felt membrane with gravel surfacing.
The roofs were replaced within the last nine years. HDR estimates the roofs will last for another 10
to 12 years with periodic maintenance.
6. Exterior Walls The exterior walls are mostly brick with siding installed around window units.
Dominium proposes to recaulk or replace any damaged bricks.
7. Windows All entrance doors have been recently replaced. All unit windows are 25 years old. The
windows are wood framed with 1/2 -inch insulating glass. Dominium proposes to replace all unit
windows with vinyl, energy efficient windows.
8. Common Area Finishes New carpet and vinyl wall coverings have been recently installed in the
corridors.
9. Heating Unit heating is accomplished by hot water baseboards fed from roof mounted boilers. There
are 21 boilers, two boilers on the ten larger buildings and one on the smaller building. The boilers
were originally installed in 1979.
Being located on the roofs, the boilers are exposed to harsh weather conditions. Two of these boilers
were replaced in 1992. HDR concludes the boilers will need on -going maintenance and replace
expected within the next four to seven years. The boilers were previously located in the two
underground boiler rooms but problems with the underground piping resulting in the boilers being
installed on the roofs.
Dominium proposes to thoroughly inspect all boiler units and repair or replace any damaged or
poorly operating parts.
10. Hot Water The hot water heaters are still located in the underground boiler rooms. Each boiler
room contains three hot water heaters. All the hot water heaters have been replaced within the past
four years.
The hot water is distributed to the buildings through piping 5 feet underground. Repair of the piping
has become an ongoing maintenance issue. The copper piping has deteriorated substantially and
requires replacement on an ongoing basis. Current management would prefer to install a centralized
hot water system in each building but the physical layout of the buildings does not make this option
feasible.
Dominium proposes to either find a location for a centralized hot water system, or dig up and replace
the underground distribution system.
11. Appliances Most of the electric ranges, refrigerators, recirculating range hoods, and air conditioning
units are original. A replacement program has recently begin but will take an estimated ten years to
complete. Dominium proposes to immediately replace all the remaining original appliances with new,
energy efficient models.
12. Recreation Building The recreation building currently not available to tenants. The interior of the
building requires extensive repairs and renovations. Dominium proposes to immediately renovate the
building by installing new carpeting wall coverings and furniture.
13. Site Lighting Dominium proposes to install additional site lighting in the parking areas and near
entrances to improve tenant safety and enhance the projects appearance at night.
14. Pool Dominium proposes to repair the pool and deck where necessary, and in addition, thoroughly
inspect the pool pumps and piping and repair of replace any of the components.
15. Cabinets and Counter Tops Dominium proposes to replace all kitchen cabinets and counter tops.
In addition, all bathroom vanities will be replaced.
16. Sinks and Faucets Dominium Proposes to replace all kitchen and bathroom sinks and faucets.
Member introduced the following resolution and
moved its adoption:
RESOLUTION NO.
RESOLUTION ADOPTING A HOUSING PROGRAM FOR AND
AUTHORIZING THE ISSUANCE, SALE AND DELIVERY OF RENTAL
HOUSING REVENUE BONDS (FOUR COURTS APARTMENTS PROJECT)
SERIES 1994, IN AN AMOUNT NOT TO EXCEED $7,500,000; APPROVING
THE FORM OF AND AUTHORIZING THE EXECUTION AND DELIVERY
OF A LOAN AGREEMENT AND INDENTURE OF TRUST AND OTHER
DOCUMENTS; APPROVING THE FORM OF AND AUTHORIZING THE
EXECUTION AND DELIVERY OF SAID BONDS
WHEREAS, the City of Brooklyn Center, Minnesota (the "Issuer ") is a political
subdivision and municipal corporation duly organized and existing under the Constitution and
laws of the State of Minnesota; and
WHEREAS, pursuant to the Constitution and laws of the State of Minnesota,
particularly Minnesota Statutes, Chapter 462C, as amended (the "Act "), the Issuer is authorized
to carry out the public purposes described in the Act and contemplated thereby in the financing
of housing within its boundaries, by issuing revenue bonds to defray, in whole or in part, the
cost of acquisition and rehabilitation of a rental housing development, and by entering into any
agreements made in connection therewith and by pledging any such agreements as security for
the payment of the principal of and interest on any such revenue bonds; and
WHEREAS, the Issuer, on the date hereof, held a public hearing regarding a
Program for a Multifamily Housing Development, in the form on file with the City Clerk (the
"Program ") pursuant to and in conformance with the Act for which notice was duly published
as required by the Act; and
WHEREAS, the Issuer, on the date hereof, held a public hearing with respect to
the issuance of bonds to finance the Program pursuant to Section 147(f) of the Internal Revenue
Code of 1986, as amended; and
WHEREAS, pursuant to the Act, the Issuer proposes to undertake the Program
to finance the acquisition and rehabilitation of a 252 -unit qualified residential rental project
known as Four Courts Apartments (the "Project ") located at 3936 Northway Drive in the City
to be owned by Brooklyn Center Leased Housing Associates Limited Partnership, a limited
partnership formed under the laws of the State of Minnesota (the "Owner "); and
WHEREAS, the Issuer is authorized to issue and sell the City of Brooklyn Center,
Minnesota, Rental Housing Revenue Bonds (Four Courts Apartments Project) Series 1994 in the
aggregate principal amount not to exceed $7,500,000; and said Bonds and the interest on said
Bonds shall be payable solely from the revenue pledged therefor and the Bonds shall not
constitute a debt of the Issuer within the meaning of any constitutional or statutory limitation nor
RESOLUTION NO.
give rise to a pecuniary liability of the Issuer or a charge against its general credit or assets and
shall not constitute a charge, lien, or encumbrance, legal or equitable, upon any property of the
Issuer other than the Issuer's interest in said Project; and
WHEREAS, the Issuer has received an allocation of authority to issue bonds subject to
a federal volume limitation for the Project from the Minnesota Department of Finance, in
accordance with Minnesota Statutes, Chapter 474A; and
WHEREAS, forms of the following documents (including the exhibits referred to therein)
have been submitted to the Issuer:
a. An Indenture of Trust, dated as of October 1, 1994, to be made and entered into
among the Issuer and First Trust National Association, as trustee (the "Trustee "),
providing for the issuance of the Bonds, prescribing the form thereof, pledging
the trust estate described therein for the security of the Bonds, and setting forth
proposed recitals, covenants and agreements by the parties with respect thereto;
b. A Regulatory Agreement, dated as of October 1, 1994, to be executed by the
Issuer, Trustee and the Owner, setting forth certain covenants of the Owner
relating to the compliance of the Project with federal tax law restrictions relating
to the Bonds;
C. A Bond Purchase Agreement (the "Bond Purchase Agreement "), by and among
the Issuer, the Owner and Piper Jaffray, Inc. (the "Underwriter "), providing for
the purchase of the Bonds by the Underwriter;
d. A Limited Offering Memorandum (the "Limited Offering Memorandum ").
The agreements described and referred to in paragraphs a through c above shall hereinafter
sometimes be referred to collectively as the "Agreements ".
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center, Minnesota, that:
Section 1 . The Issuer acknowledges, finds, determines and declares that the preservation
of the quality of life in the City is dependent upon the maintenance, provision, and preservation
of an adequate housing stock, which is affordable to persons and families of low or moderate
income, that accomplishing this is a public purpose, and that many would -be providers of
housing units for low and moderate income persons in the City are either unable to afford
mortgage credit at present market rates of interest or are unable to obtain mortgage credit. The
Issuer also hereby finds, determines and declares that the Project has been designed to be
affordable by persons and families with adjusted gross incomes not in excess of 110 percent of
the median family income as most recently estimated by the United States Department of
RESOLUTION NO.
Housing and Urban Development for Hennepin County, and that, based solely on representations
of the Owner, at least 40 percent of the dwelling units in the Project will be held for occupancy
by families and individuals with adjusted gross incomes not in excess of 60 percent of the
median family income.
Section 2 . The Issuer further finds, determines and declares that the purpose of the
Program is to issue the Bonds, the proceeds of which will be used to finance the acquisition and
rehabilitation of the Project for occupancy primarily by persons of low and moderate income,
and the Issuer hereby approves and adopts the Program.
Section 3 . For the purpose of financing the Program, there is hereby authorized the
issuance of the Bonds. The Bonds shall bear interest at such rates, shall be in such
denomination, shall be numbered, shall be dated, shall mature, shall be subject to redemption
prior to maturity, shall be in such form, and shall have such other details and provisions as are
prescribed by the Indenture.
Section 4 . The Bonds shall be special obligations of the Issuer, payable solely from the
revenues of the Program, in the manner provided in the Indenture. The Bonds do not constitute
an indebtedness, liability, general or moral obligation (except to the extent of the trust estate
pledged under the Indenture) or a pledge of the faith and credit or any taxing power of the
Issuer, the State of Minnesota, or any political subdivision thereof. The Issuer hereby authorizes
and directs the Mayor of the Issuer (the "Mayor ") and the City Manager of the Issuer (the
"Manager ") to execute under the corporate seal of the Issuer, the Agreements, and to deliver the
Agreements to said Trustee, and hereby authorizes and directs the execution of the Bonds in
accordance with the Indenture, and hereby provides that the Indenture shall provide the terms
and conditions, covenants, rights, obligations, duties, and agreements of the bondholders, the
Issuer, and the Trustee as set forth therein.
All of the provisions of the Agreements, when executed as authorized herein, shall be
deemed to be a part of this Resolution as fully and to the same extent as if incorporated verbatim
herein and shall be in full force and effect from the date of execution and delivery thereof. The
Agreements shall be substantially in the form before the Issuer on the date hereof, and is hereby
approved, with such changes as shall be approved by the Mayor pursuant to this section, and
with such necessary and appropriate variations, omissions, and insertions as are not materially
inconsistent with such form and as the Mayor, in his discretion, shall determine; provided that
the execution thereof by the Mayor shall be conclusive evidence of such determination.
Section 5 . All covenants, stipulations, obligations, representations, and agreements of
the Issuer contained in this Resolution or contained in the Agreements or other documents
referred to therein shall be deemed to be the covenants, stipulations, obligations, representations,
and agreements of the Issuer to the full extent authorized or permitted by law, and all such
covenants, stipulations, obligations, representations, and agreements shall be binding upon the
Issuer. Except as otherwise provided in this Resolution, all rights, powers, and privileges
RESOLUTION NO.
conferred, and duties and liabilities imposed, upon the Issuer by the provisions of this Resolution
or of the Agreements or other documents referred to therein shall be exercised or performed by
the Issuer, or by such officers, board, body, or agency as may be required or authorized by law
to exercise such powers and to perform such duties. No covenant, stipulation, obligation,
representation, or agreement herein contained or contained in the Indenture or other documents
referred to above shall be deemed to be a covenant, stipulation, obligation, representation, or
agreement of any officer, agent, or employee of the Issuer in that person's individual capacity,
and neither the Council of the Issuer nor any officer or employee executing the Bonds shall be
liable personally on the Bonds or be subject to any personal liability or accountability by reason
of the issuance thereof.
Section 6 . Except as herein otherwise expressly provided, nothing in this Resolution or
in the Agreements, expressed or implied, is intended or shall be construed to confer upon any
person, firm, or corporation other than the Issuer, the holders of the Bonds, and the Trustee any
right, remedy, or claim, legal or equitable, under and by reason of this Resolution or any
provision hereof or of the Agreements or any provision thereof; this Resolution, the Agreements
and all of their provisions being intended to be and being for the sole and exclusive benefit of
the Issuer and the holders from time to time of the Bonds issued under the provisions of this
Resolution and the Agreements, and the Owner to the extent expressly provided in the
Agreements.
Section 7 . In case an one or more f h provisions f his Resolution r f h
any eo tepr n o soso t o 0 o to
Agreements or of the Bonds issued hereunder shall for any reason be held to be illegal or
invalid, such illegality or invalidity shall not affect any other provision of this Resolution or of
the Agreements or of the Bonds, but this Resolution, the Agreements, and the Bonds shall be
construed as if such illegal or invalid provision had not been contained therein. The terms and
conditions set forth in the Agreements, the pledge of revenues derived from the Program
referred to in the Agreements, the pledge of collateral derived from the Program referred to in
the Agreements, the creation of the funds provided for in the Indenture, the provisions relating
to the application of the proceeds derived from the sale of the Bonds pursuant to and under the
Indenture, and the application of said revenues, collateral and other monies are all commitments,
obligations, and agreements on the part of the Issuer contained in the Agreements, and the
invalidity of the Agreements shall not affect the commitments, obligations, and agreements on
the part of the Issuer to create such funds and to apply said revenues, other monies, and
proceeds of the Bonds for the purposes, in the manner, and according to the terms and
conditions fixed in the Indenture, it being the intention hereof that such commitments on the part
of the Issuer are as binding as if contained in this Resolution separate and apart from the
Indenture.
Section 8 . All acts, conditions, and things required by the laws of the State of
Minnesota, relating to the adoption of this Resolution, to the issuance of the Bonds, and to the
execution of the Agreements and the other documents referred to therein to happen, exist, and
be performed precedent to and in the enactment of this Resolution, and precedent to the issuance
RESOLUTION NO.
of the Bonds, and precedent to the execution of the Agreements and the other documents
referred to above have happened, exist, and have been performed as so required by law.
Section 9 . The City Council of the Issuer, officers of the Issuer, and attorneys and other
agents or employees of the Issuer are hereby authorized to do all acts and things required of
them by or in connection with this Resolution and the Agreements and the other documents
referred to therein for the full, punctual, and complete performance of all the terms, covenants,
and agreements contained in the Bonds, the Agreements and the other documents referred to
above, and this Resolution.
Section 10 . The Issuer is not participating in the preparation of the Limited Offering
Memorandum and has made and will make no independent investigation with respect to the
information to be contained therein, including the Appendices thereto, and the Issuer assumes
no responsibility for the sufficiency, accuracy or completeness of such information. Subject to
the foregoing, the Issuer hereby consents to the distribution and the use by Piper 7affray
Incorporated in connection with the issuance of the Bonds of the Limited Offering Memorandum
in substantially the form on file with Issuer. The Limited Offering Memorandum is the sole
material consented to by the Issuer for use in connection with the issuance of the Bonds.
Section 11 . The Mayor and the Manager are hereby designated and authorized to execute
the Officers' Certificate, as defined in the Indenture, and to take such other administrative action
as is permitted or required by the Agreements.
Section 12 . The Mayor and the Manager of the Issuer are authorized and directed to
execute and deliver any and all certificates, agreements or other documents which are required
by the Agreements, or any other certificates or documents which are deemed necessary by bond
counsel to evidence the validity or enforceability of the Bonds, the Agreements or the other
documents referred to in this Resolution, or to evidence compliance with Section 142(d) of the
Internal Revenue Code of 1986, as amended; and all such agreements or representations when
made shall be deemed to be agreements or representations, as the case may be, of the Issuer.
Section 13 . If for any reason the Mayor of the Issuer is unable to execute and deliver
those documents referred to in this Resolution, any other member of the Council of the Issuer
may execute and deliver such documents with the same force and effect as if such documents
were executed by the Mayor. If for any reason the Manager of the Issuer is unable to execute
and deliver the documents referred to in this Resolution, such documents may be executed and
delivered by any other member of the Council with the same force and effect as if such
documents were executed and delivered by the Manager.
Section 14 . This Resolution shall be in full force and effect from and after its passage.
RESOLUTION NO.
Date Todd Paulson, Mayor
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in
favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
Council Meeting Date 10-11 -94
3 Chy of Br ooklyn Center Agenda Item Number o�
is Request For Council Consideration
Item Description:
RECOMMENDATION OF THE FINANCIAL COMMISSION REGARDING THE MAYOR AND
COUNCIL MEMBER TOTAL COMPENSATION
Department Approval: I ,
Charles Hansen, Finance Dire or
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Review and consider the Financial Commission's recommendation and the related ordinance amendment,
for o increase in Mayor and Council Member ber total compensation.
Summary Explanation: (supporting documentation attached Yes )
The Financial Commission requested to have this item placed before the City Council for consideration
• so that the City would not get into the position of falling far behind inflation in the area of Mayor and
Council Member total compensation.
The Financial Commission met to review the total compensation for the Mayor and Councilmembers
and recommend compensation levels for 1995 and 1996. The Financial Commission took up this issue
at its meeting of June 16, 1994 and wishes to inform the City Council of a motion passed regarding the
matter.
Viola Kanatz moved that an increase of $200 per year be recommended for the Mayor and
Councilmembers to be effective on January 1, 1995 and again on January 1, 1996. The resulting total
compensation would be $7,500 for the Mayor and $5,500 for each Councilmember in 1995 and $7,700
for the Mayor and $5,700 for each Councilmember in 1996. Denis Kelly seconded the motion and all
resent voted in it favor.
p s a or.
Complete minutes of the June 16 meeting were distributed and approved at the Financial Commission's
August 1, 1994 meeting.
State law and the City's Policy and Procedure on Mayor and Council Member Total Compensation
require that the City ouncil enact an a increases which will apply to itself Y y pay pp y e poor to a general
election and that the pay increase not take effect until after the general election.
An ordinance amendment to accomplish this increase is on the agenda for a first reading October 11,
1994. It will be published on October 12 and can have its second reading on October 24, 1994.
Otherwise, it will not be possible to raise council salaries until 1997.
MINUTES OF THE PROCEEDINGS OF THE FINANCIAL COMMISSION
OF THE CITY OF BROOKLYN CENTER
JUNE 16, 1994
BROOKLYN CENTER CITY HALL, CONFERENCE ROOM A
CALL TO ORDER
Chair Donn Escher called the meeting to order at 7:00 P.M. in the
City Hall Conference Room A.
ROLL CALL
Present at roll call were Chair Donn Escher, Commissioners: Lee
Anderson, Denis Kelly, Viola Kanatz and Larry Peterson. Also
present were City Manager Gerald Splinter, Public Services Director
Diane Spector, City Engineer Mark Maloney, and Finance Director
Charlie Hansen.
Approval of Minutes
A motion was made by Commissioner Larry Peterson to approve the
minutes of the May 5, 1994 meeting. Commissioner Lee Anderson
seconded the motion and all members voted in its favor except for
Denis Kelly and Viola Kanatz who abstained.
Demonstration of Pavement Management System
Diane Spector introduced a report on the results of the pavement
management study. Mark Maloney explained that the Pavement
Management System is both a paper report and a database of
information on a computer that can be updated over time. It is
designed to plan for the efficient spending of resources on street
maintenance, seal coating, patching, overlay, and reconstruction.
A van with six cameras and an electromagnetic deflection devise
drives over each traffic lane on the 100 miles of city streets and
catalogs 20 different kinds of pavement distress. Stresses to
streets come from age, soil conditions, truck and bus traffic,
moisture, and freeze /thaw cycles. Streets are then categorized as
needing normal maintenance (patching & seal coating) , overlay of
tar, or complete reconstruction. Diane Spector explained that
street reconstruction is being coordinated with improvements to
water, sanitary sewer, and storm sewer systems so that newly paved
streets won't have to be dug up again for many years.
Mayor and Council Member Total Compensation
Donn Escher reviewed the City Policy and Procedure and the state
law requirements for increasing the compensation of the Mayor and
Council Members. After discussing various alternatives and
principles, a consensus was reached on the following points:
1. The compensation should remain near the average for the
League of Minnesota Cities Survey of Mayor and
Councilmember Salaries for Cities with Populations from
20,000 to 40,000.
2. The compensation should be adjusted each year to avoid
falling below the average.
3. The percentage increase each year should be reasonable in
comparison to the general rate of inflation.
Viola Kanatz moved that an increase of $200 per year be recommended
for the Mayor and Councilmembers to be effective on January 1, 1995
and again on January 1, 1996. The resulting total compensation
would be $7,500 for the Mayor and $5,500 for each Councilmember in
1995 and $7,700 for the Mayor and $5,700 for each Councilmember in
1996. Denis Kelly seconded the motion and all present voted in its
favor.
1993 Annual Financial Report
Due to the late hour, it was decided to do an abbreviated review of
the annual financial report at this meeting and then complete it at
the commission's next meeting. Charlie Hansen passed out a copies
of the presentation the auditor made at the June 13, 1994 City
Council meeting and the City's responses to the auditor's
management letter. The auditor's management letter and the City's
responses were discussed.
Next Meeting
The next meeting will be Monday, August 15, 1994 at 7:00 P.M.
ADJOURNMENT
At 9:15 P.M. there was a motion by Commissioner Viola Kanatz and
seconded by Commissioner Denis Kelly to adjourn the meeting. The
motion passed unanimously.
/Day
CITY OF BROOKLYN CENTER
Notice is hereby given that a public hearing will be held on the 24th day of October, 1
Y g P g y 994,
at 7:30 p.m. at the City Hall, 6301 Shingle Creek Parkway, to consider An Ordinance
Amending Ordinance No. 92 -15 Regarding Council Salaries.
Auxiliary aids for persons with disabilities are available upon request at least 96 hours in
advance. Please contact the Personnel Coordinator at 569 -3300 to make arrangements.
ORDINANCE NO.
AN ORDINANCE AMENDING ORDINANCE NO. 92 -15 REGARDING
COUNCIL SALARIES
THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS
FOLLOWS:
Section 1. City of Brooklyn Center Ordinance No. 92 -15, which amended the
amount of the monthly salaries to be paid to the mayor and council members to become
effective January 1, 1993, is hereby amended.
Section 2. Effective January 1, 1995, the monthly salary for council members
shall be $458.33 and the monthly salary for mayor shall be $625.00.
Section 3. Effective January 1, 1996, and thereafter until legally amended,
the monthly salary for council members shall be $475.00 and the monthly salary for mayor
shall be $641.67.
Section 4. This ordinance shall be effective after adoption and thirty days
following its legal publication.
Adopted this day of , 1994.
Todd Paulson, Mayor
ATTEST:
Deputy Clerk
Date of Publication
Effective Date
(Brackets indicate matter to be deleted, underline indicates new matter.)
Council Meeting Date 10/11/94
3 City of Brooklyn Center Agenda Item Number /ob
Request For Council Consideration
Item Description:
Appointment of Council Member to Serve on Brooklyn Center School District No. 286 Community
Education Advisory Council
Department Approval:
Gerald G. Splinter, City M ger
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Recommend the City Council discuss and appoint a representative to School District No. 286
Community Education Advisory Council.
Summary Explanation: (supporting documentation attached Yes )
Attached please find a copy of communication I received from Mr. Darnell, School District No. 286
Community Education Coordinator. He has attached for our information a copy of the current
legislation affecting their community education program which mandates involvement of various
organizations including local governments. While this appointment request is a mandated process for
the schools, for many years coordination and communication has occurred at a staff level between
community education staff and our park and recreation department. I believe this is another opportunity
to work cooperatively with Brooklyn Center School District No. 286.
•
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September 29, 1994
TO: Mayor Todd Paulson
Barb Kalligher
Kristen Mann
Dave Rosene
Celia Scott
Gerald Splinter
FROM: Doug Darnell, Community Education Coordinator
0
have recently taken on the position of Community Education Coordinator in School District 286.
1 am writing this note to ask the city council to consider sending a representative to the monthly
meetings of our community ed advisory council. As you can see by the copy I'm sending, current
legislation affecting community education mandates involvement by various organizations as
well as local government. Certainly, the exchange of ideas and information would be
invaluable.
We meet Tuesdays at 7:OOpm at Brooklyn Center High School. This year's meeting dates are
listed below. Please, give careful consideration to this request. I look forward to hearing from
you. You can reach me at 561 -8460.
October 18,1994 February 21, 1995
November 15,1994 March 21, 1995
December 20, 1994 April 18, 1995
January 17, 1995 May 16, 1995
CURRENT LEGISLATION
COMMUNITY EDUCATION PROGRAMS
JLTLY,1993
0 121.85 PURPOSE
The purpose of sections 121.85 to 121.88 is to make maximum use of the public schools
Of Minnesota by the community and to expand utilization by the school of the human
resources of the community, by establishing a community education program.
121.86 ADMINISTRATION. [Repealed 1989 c 329 art-9 sec. 341
121.87 STATE COMIITUNI-IY EDUCATION ADVISORY COUNCIL
[Repealed, 1993, c 224 art.9 sec 541
121.88 COMMUNITY EDUCATION PROGRAMS: ADVISORY COUNCIL
Subdivision 1. [ AUTHORIZATION.] Each school board ma
education program in its district and Y initiate a comm
r
o yid tY
e for
b P the
oard general may, as it considers a r g � supervision of the ro am.
coordinators to appropriate, employ community education directors and Each
further the purposes of the community �.. ty education program.
Subd. 2. [ADVISORY COUNCIL.] Each board shall provide for an advi
consist of members who represent: various service or sory council to
nonpublic schools; local government including elected Offici public ns private ; pblic and
nonprofit
agencies serving ,youth and families, parents; youth; park, recreation or fores try services of
municipal or local government units located in whole or in part within the boundaries of the
school district; and any other groups participating in the community
school district. education p rog ra m t
p gra he
Subd. 3. [COOPERATION.] The council shall function in cooperation with the
community education director in an advisory capacity in the interest of promoting the goals
and objectives of sections 121.85 to 121.88.
Subs. Y. [DUPLICATION POLICY.] Each council shall adopt a polic to reduce and
eiiininate program duplication within the district.
Sub 5. [SLl',11MER PROGRAMS.1 Notwithst.:ndiing any law to the contrary, d�
Erie summer a school district ma g
seconda.". , ' a- dis t r i c t Inav use community program to elementary and
education revenue recei
sections 12 =.2;1; and 2, 5.12-5, subdivision 8 and charge fees for the cost of th rog-ms to
gr a
S"-' 6. [PROGRA:MS FOR ADULTS WITH DISABILITIES J A school board may
offer, as paw of a community education ro
a program, pgram for adults with disabilities.
, Boards
:re encouraged to Offer Programs cooperatively with other districts and organ ' r ions. Programs
nct be :i ^ited to dist: - ict residents. P oQ- Ma lams May include:
:ce�z e:ta ol;;,'1g the adul i0 p ardapa to i11 rro t _ rr ��
m�*nurs. �� or Connmunity
cally for ad t
L.i K''ittl d's abiiiii °�,
Council Meeting Date 10/11/94
3 City of Brooklyn Center Agenda Item Numbe
Description: Item Descri P
Request For Council Consideration
•
TWIN LAKE USE TASK FORCE APPOINTMENT PROCEDURES
Department Approval:
Diane Spector, Director f blic Services
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
By motion appoint Acting Police Chief Scott Kline and Recreation Director Arnie Mavis to the Twin
Lake Use Task Force. By motion request the Park and Recreation Commission to designate a
representative to the Task Force. Direct staff to advertise the two remaining membership vacancies in
• the usual manner.
Summary Explanation: (supporting documentation attached Yes )
The City Council on August 8, 1994 approved in concept Brooklyn Center's participation in a
proposed joint task force with the cities of Crystal and Robbinsdale regarding the use of the Twin
ry g g
Lakes. The purpose of this item is to discuss and recommend membership for that Task Force.
The three City Managers have recommended that the Task Force be appointed with the following
representation:
• Police Department representative
• Park and Recreation Director
• park commissioner
• lake resident
• one at -large representative
It is staff's recommendation that the Council appoint Acting Police Chief Scott Kline to the Task
Force, with the understanding that he may designate one of his staff members to serve as the Task
Force liaison. In addition, it is recommended that Recreation Director Arnie Mavis be appointed to
the Task Force. It is suggested that you request the Park and Recreation Commission to designate a
• representative at its October 18 meeting.
Finally, the suggested membership includes two citizen members: a lake resident and an at -large
representative. It is recommended that you direct staff to solicit applications for membership using
the usual process of advertising Commission or Task Force openings.
CITY CRYSTAL 4141 Douglas Drive North • Crystal, MN 55422 -1696
ADMINISTRATIVE OFFICE
September 19, 1994
V Gerald Splinter, City Manager
City of Brooklyn Center
6301 Shingle Creek Parkway
Brooklyn Center, MN 55430
Francis Hagen, Sr., City Manager
City of Robbinsdale
4221 Lake Road
Robbinsdale, MN 55422
Dear Gerry and Fran:
The Crystal City Council at its September 14, 1994 meeting,
appointed the following Crystal representatives to the Lake
Use Task Force:
Marilyn Marn- Kaufman, Lake Resident
4716 Orchard Avenue North
Gene Hackett, Recreation Director
Craig Thomseth, Police Department
Tom Krueger, City Councilmember
Representatives from the Park & Recreation Advisory
Commission will be appointed at a future meeting upon a
recommendation from the Recreation Director who is on
vacation. It is my understanding that two members of the
commission are interested in serving on the task force.
If you have questions or concerns, please contact me.
Sincerely,
Jerry Dulgar
City Manager
JD:dg
Council Meeting Date 10/11/94
3 City of Brooklyn Center Agenda Item Number lay
is Request For Council Consideration
Item Description:
DISCUSSION OF PROPOSED 1995 CAPITAL IMPROVEMENTS PROGRAM AND PROPOSED
1995 BOND ISSUE
Department Approval:
Diane Spector, Director\q PNblic Services
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Discuss the proposed 1995 Capital Improvements Program, suggesting any changes. By motion
schedule a public hearing regarding the proposed 1995 CIP concurrent with the Truth in Taxation
• hearing.
Summary Explanation: (supporting documentation attached Yes )
Attached is a preliminary copy of the 1995 Capital Improvement Program. The CIP as proposed
reflects the compilation of staff's and other's perceptions of the City's capital needs. Very few
changes have been made between the 1994 and 1995 programs. Some cost estimates have been
refined. No major items have been added.
The purpose of bringing the CIP to the Council at this time is to solicit Council input regarding
projects which could be considered for addition to or deletion from the program. According to the
Council's Capital Improvements Fund Expenditure Policy, the CIP must be approved following a
public hearing. It is recommended that the Council hold that hearing concurrent with the Truth in
Taxation hearing.
For benefit of the continuing discussion of the possible 1995 bond issue, I have detailed below those
items which meet the Council's financial policy of being in the CIP for at least two years and which
have been identified as being funded from referendum - approved GO bonds. These are organized
into the bond discussion areas.
i 1) Civic Center
Construct public safety addition and remodel and rehabilitate Civic Center (e.g.,
replace HVAC system, City Hall roof, replace radio system, upgrade lighting, etc.).
Request For Council Consideration Page 2
The option to construct public safety building and remodel and rehabilitate Civic
Center has not been included in the CIP. The Council could add it to the CIP, shown
as possibly being funded by bond proceeds. However, by the Capital Expenditure
Policy, if a project costing in excess of $200,000 has not been included in the CIP for
at least two years, it may only be approved by a 4/5 vote of the Council.
2) Community Center
Two options plus other "basic needs" have been identified. In absence of a bond
issue the basic needs (wading pool renovation, replace carpet, etc.) have been
identified as being funded from the General or Capital Improvement Funds.
Option 1: Activity and Fitness Center (the field house or gymnasium
option).
Option 2: Activity Center would include meeting basic needs plus adding
an elevator and an activity center with additional
meeting /classroom/activity space.
3) Parks
The following items have been identified:
•
• Replace playgrounds
■ Replace shelters
• Appurtenance improvements (lights, landscaping, etc.)
• Joslyn acquisition and development (ballfields, trails, golf dome, etc.)
• Completion of trails
• Hockey arena
4) Fire Stations
Expansion of both the east and west facilities
It would be appropriate for the Council to consider adding or deleting items on this list, both for
purposes of finalizing the CIP for public review, and for developing the bond issue benchmark
survey.
•
CITY OF BROOKLYN CENTER
CAPITAL IMPROVEMENTS FUND EXPENDITURE POLICY
POLICY OBJECTIVE
The City of Brooklyn Center makes unrestricted capital expenditures through one of two funds.
Generally, small capital expenditures are funded through the general fund and planned for as part
of the annual budgeted process for the general fund. Large unrestricted capital expenditures are
funded through the capital improvements fund based on resolution 68 -246, which was approved
in 1968. Capital expenditures are also made through other funds such as the M.S.A.
construction fund, the special assessment construction fund, the water fund, the sanitary sewer
fund, and the storm drainage fund. These funds each have restrictions in place to guide their
expenditures.
The objective of this policy is to clarify funding for all unrestricted capital expenditures by
specifically defining which capital expenditures are eligible for funding through the capital
improvements fund. Unrestricted capital expenditures not meeting the criteria for the capital
improvements fund must be made from the general fund operating budget.
Specifically excluded from this policy are capital expenditures that are to be reimbursed by
insurance proceeds. These may be accounted for through the capital improvements fund at the
discretion of the Director of Finance.
SOURCE OF FUNDS
The sources are ad- valorem taxes, issuance of bonds, state and federal grants, transfers of
unrestricted balances from other funds and investment earnings.
USE OF FUNDS
The following defines general expenditure criteria for the utilization of the capital improvements
fund balance.
A.) Major: Any capital expenditure that exceeds $25,000. Capital expenditures of less than
$25,000 are to be made through the general fund operating budget.
B.) Permanent: Any capital expenditure that has an estimated useful life of 10 years or
longer.
C.) Facility: Buildings, improvements to real estate, the acquisition of land for city
purposes. This definition excludes the acquisition of land for development or resale and
excludes vehicles.
Additionally, the capital improvements fund may be used to provide loans to other funds
maintained by the City. However, loans from the capital improvement fund may only be made
to proprietary funds which have the ability to generate revenue and repay the loan within 10
years at prevailing interest rates.
AUTHORITY TO SPEND
Expenditures meeting the above criteria may be funded through the capital improvements fund
based on the following authority limits:
A.) Expenditures from $0 to $25,000: Not eligible for funding from the capital
improvements fund. Funding is required through the general fund operating
budget.
B.) Expenditures from $25,001 to $200,000: The City Council may, through
simple majority, approve these expenditures.
C.) Expenditures over $200,000: Following a public hearing, City Council may,
through a 4 /5th's majority, approve expenditures in this category.
SPENDING LBUTATION /FUND BALANCE REQUIREMENT
The objective as described above and previously defined in Resolution 68 -246 requires the
capital improvements fund to be a permanent source of funding for planned major expenditures.
As such, the following criteria is established to comply with that intent:
A.) Planned Expenditures: If the proposed capital expenditure is in excess of
$200,000 it must have been included in the five year capital improvements plan
for at least two years.
Additionally, the five year capital improvements plan must be approved by the
City Council at a public hearing on an annual basis.
B.) Fund Balance Requirements: A minimum fund balance shall be maintained with
a beginning balance of $3,000,000 as of January 1, 1993 and increased by the
Consumer Price Index each year thereafter.
POLICY AMENDMENT
Amendments to this policy require a 4 /5th's majority by City Council vote.
ROLE OF THE FINANCE COMMISSION
If a review of an expenditure is requested by the City Council from the Finance Commission,
the Finance Commission will respond on the basis of the following questions:
A) Does the expenditure comply with the Capital Improvements Fund Expenditure
Policy?
B.) Is the expenditure appropriate considering the financial condition of the City?
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City of Brooklyn Center
October 11, 1994
i
TABLE 1 Capital Improvement _ram - Summary by Functional Area
"Where The Funas Would Be Spent"
06-Oct-94
PUBLIC UTILITY IMPROVEMENTS:
Water Utility Capital Projects 509,000 445,000 373,000 705,000 200,000 5,741,000
Sanitary Sewer Utility Capital Projects 280,000 1,629,000 1,129,000 329,000 330,000 1,645,000
Storm Drainage Utility Capital Projects 735,000 2980,000 200,000 500,000 525,00 3,250,000
SUBTOTAL $1,524,000 $5, 054,000 0 _, $1,702,0001 $1,534,000 $1,055,00-'0- $10,636,000
SIDEWALK/TRAIL IMPROVEMENTS:
Off-Street Trails 0 425,000 0 50,000 0 0
On-Street Trails 0 20,000 10,000 10,000 10,000 50,000
Sidewalks 0 127,000 60,000 25,000 25,000 125,000
... f 0,
SUBTOTAL $0 $572,000 $70,000 $85,00-0 $35,0 o $175,000
PARK IMPROVEMENTS $580,000 $2,325,17 $5,264,700 $270,000 $0 $0
COMMUNITY DEVELOPMENT $400,000 $6 50,000 $900,000 $950.000 $1,100,000 $6,100,000
PUBLIC BUILDINGS $2,074,700 $1,432,100 $0 $0 $750,000
STREET IMPROVEMENTS:
SealGoating 120,000 120,000 120,000 120,000 120,000 600,000
Signals 0 150,000 275,000 0 0 0
State Aid Street Projects 319,500 2,073,000 809,000 2,527,000 0 1,999,000
Other Street Projects 1,247,250 1,068,500 1,345,000 1,241,500 1,952,500 2,378,000
Landscaping 0 170,000 0 0 0 0
SUBTOTAL $1,686,750 $3,581,500 $2,549,000 $3,888,500 $2,072,500 $4,977,000
CAPITAL EQUIPMENT:
Data Processing 113,750 183,230 290,000 200,000 110,000 175,000
Other Equipment 401,000 65,900 204,500 511,000 6,000 0
City Vehicles 650,940 445,200 729,000 446,000 497,000 1,619,920
SUBTOTAL $1,165,690 $694,330 $1,223,500 $1,157,000f-- $613,000 $1,794,920
GRAND TOTAL $7,431,140 $14,309,105 $21,484,200 $7,884,500 $4,875,500 $24,432,920
TABLE 2 - Capital Improvement Program - Summary by Fund
"Where the Funds Would Come From"
..........
06-Oct-94
WATER UTILITY $741,740 $579,500 $567,250 $740,000 $200,000 $5,894,000
SANITARY SEWER UTILITY $596,910 $1,651,500 $1,244,250 $369,000 $330,000 $1,737,000
STORM DRAINAGE UTILITY $1,257,020 $1,930,000 $275,000 $710,200 $525,000 $3,250,000
MSA-REGULAR ACCOUNT #1496 $253,240 $860,000 $466,000 $1,915,000 $0 $1,270,000
MSA - LOCAL ACCOUNT #2900/11 ($98,960) $1,084,000 $419,500 $327,000 $165,000 $933,000
SPECIAL ASSESSMENTS $540,800 $2,008,800 $666,000 $832,000 $750,250 $1,180,500
CAPITAL IMPROVEMENTS FUND $1,951,500 $302,700 $812,500 $500,000 $0 $0
GOLF COURSE FUND $28,500 $158,200 $90,000 $200,000 $0 $0
LIQUOR STORE FUND $0 $55,000 $0 $0 $0 $0
CENTRAL GARAGE FUND $440,940 $394,100 $639,000 $360,800 $497,000 $1,619,920
EDA LEVY $125,000 $229,500 $262,500 $337,500 $325,000 $1,825, 000,,.
CDBG FUNDS $50,000 $75,000 $75,000 $100,000 $100,000 $600,000
HERITAGE CENTER REVENUE $238,400 $162,900 $4,500 $11,000 $6,000 $0
OTHER FUNDS $225,000 $375,000 $1,062,500 $562,500 $675,000 $4,425,000 -
GENERAL OBLIGATION BONDS $835,000 $3,490,075 $14,516,200 $669,500 $1,072,250 $923,500
GENERAL FUND $246,050 $499,830 $384,000 $250,000 $230,000 $775,000
OTHER GOVERNMENTS $0 $453,000 $0 $0 $0 $0
RAND TOTAL $7,431,140 $14,309,10,5, $21,484,200 1$7,884,500 $4,875,500 $24,4q) 020
TABLE 3 - Capital Improvement Program - Ca Viral ce Anat sis ._
"Can We Afford To Make These Ca ital Outla "'`' ``y :�y
Y
P
c 94 ...... ::.;;:
lance Jan 1 $4,580,580 $4,317,868 $4,264,071 $4,243,793 $4,074,921
Revenues
Investment Interest 231,811 215,893 213,204 212,190 203,746
User Fees 1,045,500 1,096,500 1,147,500 1,198,500 1,236,750
Bond Proceeds
Other 70,000 70,000 70,000 70,000 70,000
Expenditures
Capital Outlays 782,159 579,500 567,250 740,000 200,000
Debt Service
Operating Costs 827,864 856,690 883,732 909,562 936,212
Balance Dec 31 $4,317,868 $4,264,071 $4,243,793 $4,074,921 $4,449,205
IQ
Balance Jan 1 $2,793,000 $4,643,324 $3,411,529 $2,610,245 $2,614,295
Revenues
Investment Interest 152,334 232,166 170,576 130,512 270,272
User Fees 2,216,555 2,355,000 2,513,336 2,571,854 2,782,805
Other 2,001,000 1,000 1,000 1,000 1,000
Expenditures
Capital Outlays 689,478 1,651,500 1,244,250 369,000 330,000
Operating Costs 326,447 344,675 363,860 370,425 383,290
Debt Service 260,000 251,750 268,500 258,875
MWCC Charge 1,503,640 1 ,563,786 1,626,337 1,691,391 1,759,046
Balance Dec 31 $4,643,324 $3,411,529 $2,610,245 $2,614,295 $2,937,161
STO.R DRAINA.CE UT1
Balance Jan 1 $464,760 $1,771,775 $258,864 $406,107 $130,712
Revenues
Investment Interest 16,035 88,589 12,943 20,305 6,536
User Fees 702,000 702,000 780,000 780,000 832,000
Other 2,000,000
Expenditures
Capital Outlays 1,257,020 1,930,000 275,000 710,200 525,000
i
Operating Costs 107,000 114,000 114,200 114,500 123,520
Debt Service 210,000 204,500 199,000 243,500
Management Costs 47,000 49,500 52,000 52,000 52,000
Balance Dec 31 $1,771,775 $258,864 $406,107 $130,712 $25,228
lfry l: TABLE 3 - Ca 20
Capital Improvement Prog - Ca if6 `�
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�A al.
P P g . s i s
Can We Afford To Make These Capital Outlays 4
06 - Oct - 4 ' >`: > >;> >' ?> >` »« > `! >< > < r <> »» < ... . < ><
9. '59fi '11J9�
UN�+f�1F*,A�.STATI�
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ACCOUNT *4
.14
Balance Jan 1 $1,371,317 $1,551,107 $1,144,782 $1,130,909 ($332,679)
Revenues
Intergovernmental 838,185 850,000 850,000 850,000 850,000
Expenditures
Capital Outlays 253,240 860,000 466,000 1,915,000 0
Transfers to Other Funds 90,000 90,000 90,000 90,000 90,000
Debt Service 315,155 306,325 307,873 308,588 308,478
Balance Dec 31 $1,551,107 $1,144,782 $1,130,909 ($332,679) $ 118,843
:
Balance Jan 1 $0 $0 $0 $0 $0
Revenues
Special Assessments
Other
Expenditures
Capital Outlays 0 0 0 0 0
Other
Balance Dec 31 $0 $0 $0 $0 $010
WC
......:..::.::.::.;:.;:.;:.;:.: <:.;:;.:::.;:.;:.;:. :::.............::..:....:..... .
.:...:... ............
...:. ...:..:..:..., :.:.:::..........
Balance Jan 1 $2,495,376 $2,719,105 $1,771,060 $1,440,113 $1,185,119
Revenues
Investment Interest 124,769 135,955 88,553 72,006 59,256
Other
Expenditures
Capital Outlays (98,960) 1,084,000 419,500 327,000 165,000
Other
Balance Dec 31 $2,719,105 $1,771,060 $1,440,113 $1,185,119 $1,079,375
TA Plt�IEGTSUfl
Balance Jan 1 $5,830,744 $4,127,785 $4,031,474 $3,420,548 $3,091,575
Revenues
Investment Interest 248,541 206,389 201,574 171,027 154,579
Bond Proceeds 0 0 0 0 0
Expenditures
Capital Outlays 1,951,500 302,700 812,500 500,000 0
Debt Service
Balance Dec 31 $4,127,785 $4,031,474 $3,420,548 $3,091,575 $3,246,154
y
TABLE 4 - Capital Improvement Program - SummaryyF4o rtd Fund
.4
K :
06- Oct -94 . >>
PUBLIC UTILITY IMPROVEMENTS:
Water Utility 509,000 445,000 373,000 705,000 200,000 5,741,000
Am Sewer Utility 280,000 1,629,000 1,129,000 329,000 330,000 1,645,000
rainage Utility 735,000 2,980,000 200,000 500,000 525,000 3,250,000
SUBTOTAL $1,524,000 $5,054,000 $1,702,000 $1,534,000 $1,055,000 $10,636,000
i SIDEWALKLTRAIL IMPROVEMENTS
TRAILS
State Aid - Local Accounts #2911/#2900 0 395,000 10,000 60,000 10,000 50,000
Other Governments 0 50,000 0 0 0
0
I SIDEWALKS
State Aid -Local Accounts #2911/#2900 0 127,000 60,000 25,000 1 25,000 125,000
! SUBTOTAL $0 $572,000 $70,000 $85,000 $35,000 $175,000
PARK IMPROVEMENTS
Capital Projects Fund 126,500 302,700 0 0 0 0
General Fund 0 101,000 0 0 0 0
Golf Course Fund 28,500 132,100 0 200,000 0 0
Stone Drainage Utility 425,000 100,000 0 0 0 0
GO Bonds 0 1,689,375 5,264,700 70,000 0 0
SUBTOTAL $580,000 $2,325,175 $5,264,700 1 $270,000 $0 $0
PUBLIC BUILDINGS
General Fund 12,300 170,100 0 0 0 0
Capital Improvements Fund 1,575,000 0 612,500 0 0 0
Water Utility 200,000 0 81,250 0 0 0
Sanitary Sewer Utility 200,000 0 81,250 0 0 0
Heritage Center /Other Revenue 87,400 107,000 500,000 0 0 750,000
GO Bonds 0 1,155,000 8,500,000 0 0 0
SUBTOTAL $2,074,700 $1,432,100 $9,775,000 $0 $0 $750,000
I STREETIMPROVEMENTS
MSA- Regular #1496 253,240 860,000 466,000 1,915,000 0 1,270,000
0:11i cal #2911/#2900 (98,960) 562,000 349,500 242,000 130,000 758,000
2,740 109,500 100,000 25,000 0 153,000
Sanitary Sewer Utility 4,410 22,500 21,000 30,000 0 92,000
Storm Drainage Utility 29,520 350,000 75,000 125,000 0 0
Special Assessments 540,800 508,800 666,000 832,000 750,250 1,180,500
GO Bonds 835,000 645,700 751,500 599,500 1,072,250 923,500
General Fund 120,000 120,000 120,000 120,000 120,000 600,000
Hennepin County 0 403,000 0 0 0 0
SUBTOTAL $1,686,750 $3,581,500 $2,549,000 $3,888,500 $2,072,500 $4,977,000
COMMUNITY D V OPM NT
CDBG 50,000 75,000 75,000 100,000 100,000 600,000
EDA Levy 125,000 200,000 262,500 287,500 325,000 1,825,000
Other Funds 225,000 375,000 562,500 562,500 675,000 3,675,000
SUBTOTAL $400,000 $650,000 $900,000 $950,000 $1,100,000 $6,100,000
_ -APITAL EQUIPMENT:
DATA PROCESSING
j General Fund 113,750 98,730 264,000 130,000 110,000 175,000
Other Funds 0 84,500 26,000 70,000 0 0
OTHER EQUIPMENT
General Fund 0 10,000 0 0 0 0
Heritage Center Revenue 151,000 55,900 4,500 11,000 6,000 0
Capital Improvements Fund 250,000 0 200,000 500,000 0 0
CENTRAL GARAGE VEHICLES & EQUIPMENT
' Central Garage Fund 440,940 394,100 639,000 360,800 497,000 1,619,920
Golf Course Fund 0 26,100 90,000 0 0 0
Water Utility 30,000 25,000 0 0 0 0
Sani ary Sewer Utility 112,500 0 0 0 0 0
inage Utility 67,500 0 0 85,200 0 0
SUBTOTAL $1,165,690 $694,330 $1,223,500 $1,157,000 $613,000 $1,794,920
GRAND TOTAL $7,431,140 1 $14,309,105 $21,484,200 $7,884,500 $4,875,500 $24,432,920
TABLE A - Capital Improvement Program - Detail of Capital Outlays
Water Utility Capital Improvements
1994 OU
9
.. ......... ........ .......
9 8:; , :::: 003
'..S R
06-Oct-94
EXPENDITURES:
WATER DISTRIBUTION SYSTEM
69th Avenue, Beard to Shingle Creek Pkwy 125,000 $o All water utility
69th Avenue, Shingle Creek Pkwy to Dupont 300,000 $0
Neighborhood Street Improvements 310,000 100,000 140,000 100,000 120,000 $750,000
WATER SUPPLY SYSTEM
2 MG Reservoir & Pumping Station $3,300,000
Construct Well #11 $1,000,000
MISCELLANEOUS PROJECTS
New Electric Controls at Wells 5, 6, 7 90,000 $0
1694 & Dupont (South) 24" steel main 54,000 $0
Emergency tie-in to Brooklyn Park 225,000 $0
WATER TOWERS
Paint Tower #1 $166,000
Paint Tower #2 150,000 $0
Paint Tower #3 158,000 $0
Landscape Tower #1 10,000
MISCELLANEOUS $0
Routine Well Maintenance 20,000 50,000 50,000 55,000 55,000 $275,000
Cathodic Protection 25,000 25,000 25,000 25,000 $125,000
SCADA Hardware & Software Update 20,000 $0
SCADA Replacement $125,000
TOTAL EXPENDITURES $509,000 T $445,0001 $373,0001 $705,0001 $200,0001 $5,741,000 1
FUND SOURCES:
Water Utility 509,000 445,000 373,000 705,000 200,000 $5,741,000
TOTAL 1 $509,0001 $445,000 73,0001 $70 5,000 $2 00,000 1 $5,741,000 1
TABLE B - Capital Improvement Program - Detail of Capital Outlays
Sanitary Sewer Utility Capital Improvements
06- Oct -94 %....... 4 ......:9a.
EXPENDITURES:
All San Sewer Utility
LIFT STATIONS
Replace Lift #1 and Forcemain 400,000 800,000 $0
Replace Lifts 10 & 11 100,000 $120,000
SEWER REPLACEMENT:
Trunk line, 69th Avenue to Lift Station #1 1,000,000 $0
Neighborhood Street Improvements 275,000 200,000 300,000 200,000 300,000 $1,250,000
MISCELLANEOUS
Annual Televising Program 5,000 9,000 9,000 9,000 10,000 $50,000
1/1 Remediation Program 20,000 20,000 20,000 20,000 $100,000
INTRAC Replacement $125,000
TOTAL EXPENDITURES $280,000 $1,629,000 $1,129,000 1 $329,0001 $330,0001 $1,645,000
FUND SOURCES:
Sanitary Sewer Utility 280,000 1,629,000 1,129,000 329,000 330,000 $1,645,000
TOTAL 1 $280,0001 $1,629,000 1 $1,129,000 $329,000 1 $330,000 $1,645,000
TABLE C - Capital Improvement Program - Detail of Capital Outlays
Storm Drainage Utility Capital Improvements
.... ......
... ....... Q ... .... . ..
.... ........ .........
VIR
E ....
.......... . .
.... .. ... .....
06-Oct-94
All Storm Drainage
EXPENDITURES: Utility
Water Quality Improvements 50,000 50,000 50,000 50,000 50,000 $500,000
Regional Ponds/Other Improvements 250,000 275,000 $1,375,000
69th Avenue, Beard to Shingle Creek Pkwy 30,000
Neighborhood Street Improvements 655,000 200,000 150,000 200,000 200,000 $1,375,000
Brooklyn Gateway Pond* 730,000 $0
Shingle Creek Regional Pond 2,000,000 $0
TOTAL EXPENDITURES -. $735,000 T $2,980,000 $200,0001 $500,0001 $525,0001 $3,250,000 1
FUND SOURCES:
Storm Drainage Utility 735,000 1,480,000 200,000 500,000 525,000 3,250,000
Special Assessments 1,500,000
TOTAL $735,000 [ $2,980,0001 $200,0001 $500,0001 $525,0001 $3,250,000 1
*The Gateway Park improvements, also to be funded by the SDU, are shown in Table E, Park improvements
TABLE D - Capital Improvemeorogram - Detail of Capital Outlays
Sidewalk and Trail Improvements
................ ...........
.......................... ....
R
1. 9.6.0
06-Oct-94 F"
EXPENDITURES:
OFF-STREET TRAIL:
Brookdale Center Trail 300,000 $0 Local State Aid
Hennepin Parks' Riverridge Trail 50,000 $0 Hennepin County
NSP Easement Trail, Knox to Dupont 50,000 $0 Local State Aid
Willow Lane, 1694 to West River Road 25,000 $0 Local State Aid
69th Avenue, Shingle Creek Parkway-Dupon] 50,000 $0 Local State Aid
ON-STREET TRAIL:
Marking and Signage 20,000 10,000 10,000 10,000 $50,000 Local State Aid
SIDEWALK:
Miscellaneous Repairs 75,000 25,000 25,000 25,000 $125,000 Local State Aid
Northway Drive 25,000 $0 Local State Aid
71 st/72nd Avenues, Noble to Halifax 27,000 $0 Local State Aid
55th Avenue, Lions Park to Logan 35,000 $0 Local State Aid
TOTAL EXPENDITURES $01 $572,0001 $70,000 $85,0001 $35,0001 $175,000
FUND SOURCES:
State Aid - Local Accounts #2911 /#2900 0 522,000 70,000 85,000 35,000 175,000
General Fund 0
Other Governments 0 50,000 0
TOTAL $01 $572,0001 $76,000 1 $85,0001 $35,0001 $175,0001
TABLE E - Capital Improvement Program - Detail of Capital Outlays
Park Improvements
:: :: ;:: > <: >::: >:....:..:.. >: <::: ::::::
9 IN
:::.:..:.:>::;::>::;>::.:::::;; .....:.::...:....::: >;:.::.:::. 97 06- Oct -94 :< > :.:..;.<:::: >:: >: »:: >::::::::;:;:.;. »::
EXPENDITURES:
Shingle Cr Corridor Rec Facility Study & EAW 50,000 $0 Capital Impr Fund
ADA: Trails & curb cuts 72,700 $0 Capital Impr Fund
Brooklyn Gateway Park 425,000 100,000 $0 Storm Drainage Utility
Repair ped bridges in parks /golf course 100,000 $0 Capital Impr Fund /Golf Crs
Replace Bleachers 56,000 $0 General Fund
Twin Lake Trail 450,000 $0 GO Park Bonds,ISTEA
Twin Lake trailhead acq & improvements 300,000 $0 GO Park Bonds
Acquisition & development of Joslyn site 200,000 $0 GO Park Bonds
Hockey arena 4,000,000 $0 GO Park Bonds
Golf dome 200,000 $0 Golf Course Fund
INDIVIDUAL PARK IMPROVEMENTS
Bellvue
Shelter 120,000
$0 GO Park Bonds
Playground equipment 35,000 $0 GO Park Bonds
Brooklane
Shelter 10,775 $0 GO Park Bonds
Central
Playground equipment $0 GO Park Bonds
Fix ball diamonds 20,000 $0 GO Park Bonds
Centerbrook Golf Course
Park shelter building 12,100 $0 Golf Course Fund
Build picnic shelter 120,000 $0 Golf Course Fund
Expand clubhouse ? $0 1 Golf Course Fund
TABLE E - Capital Improvemen &ogram - Detail of Capital Outlays
Park Improvements
:.;:.::.:.:.::: ..... .
06- Oct -94 : >:;::::::: : :
94 ..:9� :
.:...:: >:::"� 9l6: 937 > ..€ >> <3 -2tU ..... FCMN�►URC .... .
Evergreen
Shelter 120,000
$0 GO Park Bonds
Build handcapped- access restroom 5,000
$0 GO Park Bonds
Ball field lights 100,000
$0 GO Park Bonds
Move hockey rink 40,000
$0 GO Park Bonds
Storage buildings 10,000
$0 General Fund
Satellite enclosures 5,000
$0 General Fund
Firehouse
Shelter 22,100
$0 GO Park Bonds
Playground equipment 35,000
$0 GO Park Bonds
Trail lights 7,000
$0 GO Park Bonds
Freeway
Trail lights 7,000
$0 GO Park Bonds
Garden City
Shelter 4,200
$0 GO Park Bonds
Playground equipment 35,000
$0 GO Park Bonds
Enlarge parking lot 30,000
$0 GO Park Bonds
Grandview
Shelter 45,000
$0 GO Park Bonds
Playground equipment 40,000
$0 GO Park Bonds
Move rink 12,000
$0 GO Park Bonds
Ball field lights 100,000
$0 GO Park Bonds
Trail lights 14,000
$0 GO Park Bonds
Happy Hollow
Shelter 60,000
$0 GO Park Bonds
Playground equipment 35,000
$0 GO Park Bonds
Trail lights 7,000
$0 GO Park Bonds
Kylawn
Shelter 120,000
$0 GO Park Bonds
Playground equipment 35,000
$0 GO Park Bonds
Hockey lights 50,000 $0 GO Park Bonds
TABLE E - Capital Improvement Program - Detail of Capital Outlays
Park Improvements
06- Oct -94
i99 :: »::: > > >>
Lions
Build handicapped- access restrooms 5,000
$0 GO Park Bonds
Playground equipment 40,000 $0 Capital Impr Fund
Martin
Playground equipment 35,000
$0 GO Park Bonds
Northport
Shelter 100,000
$0 GO Park Bonds
Build handicapped- access restroom 5,000
$0 GO Park Bonds
Trail lights 7,000 $0 GO Park Bonds
Storage buildings 10,000
$D General Fund
Orchard
Shelter 100,000 $0 GO Park Bonds
Playground equipment 40,000
$0 Capital Impr Fund
Trail lights 7,000 $0 GO Park Bonds
E Palmer
Shelter 100,000
$0 GO Park Bonds
Playground equipment 35,000
$0 GO Park Bonds
Fix ball diamond $0 GO Park Bonds
Trail lights 7,000 $0 GO Park Bonds
W Palmer
Shelter 80,000
$0 GO Park Bonds
Playground equipment 40,000 $0 Capital Impr Fund
Storage buildings 10,000
$0 General Fund
Trail lights 7,000 $0 GO Park Bonds
Nature Area
Build picnic shelter 80,000 $0 GO Park Bonds
Repl nature trail chips w /crushed limestone 25,500 $0 GO Park Bonds
Riverdale
Shelter 60,000
$0 GO Park Bonds
Playground equipment 1 35,000
$0 1 GO Park Bonds
TABLE E - Capital Improvemerrogram - Detail of Capital Outlays
Park Improvements
06- Oct -94 ':: :::::::::::;:::::::;::: : >..... :
::..: .. : :..:.:.. .:.:....:.::::.. ��.:: :>::.: �997::< >::::: .�: 598;:»::::>: ���� »2aQ3�:':;�u�1p�::�(�URCE..:;:
........................................................ ...........................:...
Twin Beach
Shelter 7,000
$0 GO Park Bonds
Playground equipment 35,000
$0 GO Park Bonds
Fishing pier, including parking lot 64,000
$0 GO Park Bonds
Extend trail 7,500
$0 GO Park Bonds
Wangstad
Playground equipment 35,000
$0 GO Park Bonds
Willow Lane
Shelter 106,000
$0 GO Park Bonds
Playground equipment 40,000
$0 Capital Impr Fund
Ball field lighting 50,000
$0 GO Park Bonds
Tennis court 50,000
$0 GO Park Bonds
Trail lights 7,000
$0 GO Park Bonds
TOTAL EXPENDITURES $580,000 $2 ,325,175 $5,264,700 $270,000 $o $o
FUND SOURCES:
Capital Impr Fund 126,500 302,700 0 0 0 0
General Fund 0 101,000 0 0 0 0
Golf Course 28,500 132,100 0 200,000 0 0
GO Bonds 0 1,689,375 5,264,700 70,000 0 0
Storm Drainage Utility 425,000 100,000 0 0 0 0
TOTAL $580,000 $2,325,175 $5,264,700 1 $270,000 $0 $0
TABLE F - Capital Improvement Program - Detail of Capital Outlays
Public Building Improvements
. .. .. .... .. . .... Xx .....
IM
Ox .:
aw: ...
06-Oct-94
QO
.... ......
EXPENDITURES:
CIVIC CENTER
SHORT TERM, INTERIM REMODELLING
Remodel Comm Dev, conf rooms, 600,000 Capital Impr Fund
add PD temporary trailer
LONG TERM NEEDS
Construct Public Safety addition and 6,000,000 $0 GO Bonds
remodel existing City Hall space $0 GO Bonds
OPTIONAL APPROACH.
Piecemeal Remodelling
Remodel Community Development offices ? $0 Some combination of
Replace HVAC system ? $0 GO Bonds, Cap Impr Fund
Remodel Council Chambers 1.? $0 General Fund
Expand Police into file storage room ? $0
Remodel Finance Department reception ? $0
Remodel Administration (Main) reception ? $0
Add 2 conference rooms ? $0
Remodel Engineering offices ? $0
Cage phone/MIS area in basement ? $0
Construct MIS Center ? $0
Replace underground storage tanks ?
Replace roof ? $0
ADA Compliance ? $0
TABLE F - Capital Improvemerdarogram - Detail of Capital Outlays
Public Building Improvements
- Oct -94 '> : >:::: < y M j ...... >::: ::.:::.::.:: � 1 : y .< >, <::.. >.::> : >:: >::; :;:::..
.:......:::.:i;;:v::. •:::; :;:.� "' 1I Y� ...: ... .... .. V :::• ::v::i .ii:i'nii:: .�M. ::::i;': YR L
............................. ...............................
COMMUNITY CENTER
OPTION 1: Space Needs Study
Activity & Fitness Center 10,000,000 GO Bonds
OPTION 2: Alternative Approach
Activity Center 2,500,000 $0 GO Bonds
OTHER NEEDS:
Replace carpet 86,300 $0 Some combination of
Replace pool filter disks 12,300 $0 General Fund, GO Bonds,
Ozonation system 37,800 $0 Capital Impr Fund
Renovate wading pool 46,000 $0
ADA Compliance ? ? $0
CENTRAL GARAGE IMPROVEMENTS
Building improvements 1,280,000 $0 Capital Impr, Utilities
Site improvements 95,000 325,000 $0 Capital Impr, Utilities
Additional Storage 450,000 $0 Capital Impr, Utilities
FIRE STATIONS
Remodel East Station 700,000
$0 GO Bonds
Remodel West Station 375,000 $0 GO Bonds
Replace East Station roof 70,000 $0 GO Bonds
E & W station dumpster enclosures 10,000 $0 GO Bonds
TOTAL EXPENDITURES 1 $1,987,3001 $1 $9,275,000 1 $o $o $0
TABLE F - Capital Improvement Program - Detail of Capital Outlays
Public Building Improvements
06- Oct -94
TM
FUND SOURCES:
General Fund 12,300 170,100 0 0 0 $0
Capital Improvements Fund 1,575,000 612,500 $0
Water Utility 200,000 81,250 $0
Sanitary Sewer Utility 200,000 81,250 $0
EDA levy $0
GO Bonds 0 1,155,000 8,500,000 0 0 $0
TOTAL $1,987,300 $1,325,100 $9,275,000 $0 $0 $0
,II
TABLE G - Capital Improvemerogram - Detail of Capital Outlays
Street Improvements
06-OCt-94 9.
EXPENDITURES:
SEALCOATING 120,000 120,000 120,000 120,000 120,000 $600,000 General Fund
SIGNALS
Brooklyn Blvd & TH100 NB Ramp /Lilac Dr 150,000 $0 Local State Aid
Brooklyn Blvd & 51 st Avenue 150,000
$0 Local State Aid
Summit & Earle Brown W (Target Entrance) 125,000 $0 Special Assessments &
Local State Aid
STATE AID STREET PROJECTS
shin Creek Parkway. 1 -94 to 69th Ave $319,500 $0
MSA- Regular #1496 253,240
$0 MSA - Regular #1496
MSA -Local #2911 / #2900 (129,440) $0 MSA -Local #2911 / #2900
Water Utility 2,740
$0 Water Utility
Sanitary Sewer Utility 4,410
$0 Sanitary Sewer Utility
Storm Drainage Utility 29,520
$0 Storm Drainage Utility
Special Assessments 188,550
$0 Special Assessments
57th Avenue. Logan to Lyndale 1,130,000 $0
MSA - Regular #1496 404,000 $0 MSA - Regular #1496
MSA -Local #2911 / #2900 126,000 $0 MSA -Local #2911 / #2900
Water Utility 50,000
$0 Water Utility
Sanitary Sewer Utility 10,000
$0 Sanitary Sewer Utility
Storm Drainage Utility 350,000
$0 Storm Drainage Utility
Hennepin County 190,000
$0 Hennepin County
TABLE G - Capital Improvement Program - Detail of Capital Outlays
Street Improvements
06- Oct -94 ;::> 199 '1!995 SQURG
Humboldt Avenue. 69th to N City Limits 426,000
MSA- Regular #1496 270,000 MSA - Regular #1496
MSA -Local #2911 / #2900 40,000 MSA -Local #2911 / #2900
Water Utility 31,000 Water Utility
Sanitary Sewer Utility 5,000 Sanitary Sewer Utility
Storm Drainage Utility 0 Storm Drainage Utility
Special Assessments 80,000 Special Assessments
73rd Avenue, TH252 to Humboldt 426,000 50% Brooklyn Park
MSA - Regular #1496 270,000 MSA - Regular #1496
MSA -Local #2911 / #2900 40,000 MSA -Local #2911 / #2900
Water Utility 31,000 Water Utility
Sanitary Sewer Utility 5,000 Sanitary Sewer Utility
Storm Drainage Utility 0 Storm Drainage Utility
Special Assessments 80,000 Special Assessments
Noble Avenue, Brooklyn Blvd to N Cit Limi s 91,000 $0
MSA - Regular #1496 51,000 $0 MSA - Regular #1496
MSA -Local #2911/#2900 (4,000) $0 MSA -Local #2911 / #2900
Water Utility 13,000 $0 Water Utility
Sanitary Sewer Utility 5,000 $0 Sanitary Sewer Utility
Storm Drainage Utility 0 $0 Storm Drainage Utility
Special Assessments 26,000 $0 Special Assessments
Brooklyn Boulevard, 64th to N City Limits
ROW Acquisition ? 50% City, 50% Henn Count
Road Construction ? 2/3 ISTEA.1 /3 (Cnty,TIF,S
Utilities ? Various utility funds
Lighting, Landscaping, Other ? ? ?
TIF, Sp Assess, Other?
i
TABLE G - Capital Improveme4wrogram - Detail of Capital Outlays
Street Improvements
:.:
06- Oct -94 .. 9 4w..: 99T '� 99$ "�98�2Q�p' .......Fll[ >S
67th Avenue. Humboldt to Dupont 189,000 $0
MSA- Regular #1496 148,000
$0 MSA - Regular #1496
MSA -Local #2911 / #2900 (41,000) $0 MSA -Local #2911 / #2900
Water Utility 14,000 $0 Water Utility
Sanitary Sewer Utility 7,000 $0 Sanitary Sewer Utility
Storm Drainage Utility 10,000 $0 Storm Drainage Utility
Special Assessments 51,000
$0 Special Assessments
Logan Avenue N. 53rd to 57th 539,000 $0
MSA - Regular #1496 270,000 $0 MSA - Regular #1496
MSA -Local #2911 / #2900 40,000
$0 MSA -Local #2911 / #2900
Water Utility 81,000
$0 Water Utility
Sanitary Sewer Utility 13,000
$0 Sanitary Sewer Utility
Storm Drainage Utility 55,000
$0 Storm Drainage Utility
Special Assessments 80,000
$0 Special Assessments
51st Avenue, Brooklyn Blvd to Xerxes 81,000 $0
MSA - Regular #1496 48,000 $0 MSA - Regular #1496
MSA -Local #2911 / #2900 8,000 $0 MSA -Local #2911 / #2900
Water Utility 5,000 $0 Water Utility
Sanitary Sewer Utility 1,000
$0 Sanitary Sewer Utility
Storm Drainage Utility 10,000 $0 Storm Drainage Utility
Special Assessments 9,000
$0 Special Assessments
53rd Avenue. France to 55th Avenue 415,000 $0
MSA- Regular #1496 247,000 $0 MSA - Regular #1496
MSA -Local #2911 / #2900 51,000 $0 MSA -Local #2911 / #2900
Water Utility 25,000
$0 Water Utility
Sanitary Sewer Utility 25,000
$0 Sanitary Sewer Utility
Storm Drainage Utility 0
$0 Storm Drainage Utility
Special Assessments 1 67,000 $0 Special Assessments
TABLE G - Capital Improvement Program - Detail of Capital Outlays
Street Improvements
c 9
b.
69th Ave Oliver to Dupont 847,000 $0
MSA- Regular #1496 608,000
$0 MSA - Regular #1496
MSA -Local #2911 / #2900 63,000 $0 MSA -Local #2911 / #2900
Water Utility 0
$0 Water Utility
Sanitary Sewer Utility 3,000
$0 Sanitary Sewer Utility
Storm Drainage Utility 25,000
$0 Storm Drainage Utility
Special Assessments 148,000 $0 Special Assessments
69th Ave. Shingle Cr Pkwy to Oliver & Bridge 1,265,000 $0
MSA - Regular #1496 1,060,000 $0 MSA - Regular #1496
MSA -Local #2911 / #2900 (2,000) $0 MSA -Local #2911 / #2900
Water Utility p
$0 Water Utility
Sanitary Sewer Utility 2,000
$0 Sanitary Sewer Utility
Storm Drainage Utility 100,000
$0 Storm Drainage Utility
Special Assessments 105
$0 Special Assessments
France Avenue. 69th to N City Limits $349,000
MSA - Regular #1496 $233,000 MSA - Regular #1496
MSA -Local #2911 / #2900 $18,000 MSA -Local #2911 / #2900
Water Utility $31,000 Water Utility
Sanitary Sewer Utility $2,000 Sanitary Sewer Utility
Storm Drainage Utility
$0 Storm Drainage Utility
Special Assessments $65,000 Special Assessments
63rd Avenue, W City Limits to Brooklyn Blvd $1,002,000
MSA - Regular #1496 $596,000 MSA - Regular #1496
MSA -Local #2911 / #2900 $156,000 MSA -Local #2911 / #2900
Water Utility $95,000 Water Utility
Sanitary Sewer Utility $5,000 Sanitary Sewer Utility
Storm Drainage Utility
$0 Storm Drainage Utility
Special Assessments $150,000 Special Ass ments
1p
TABLE G - Capital Improvemer9rogram - Detail of Capital Outlays
Street Improvements
...... ..... .. .... . .... ..... ......... ...
........ .... ... .. ....
. . . ... .. .......... .......... .... ... ........ .
98
1 X94
9 V.
... 99
06-Oct-94
63rd Avenue, Brooklyn Boulevard to Xerxes $270,000
MSA-Regular #1496 $172,000 IVISA-Regular #1496
MSA-Local #2911 /#2900 ($37,000) IVISA-Local #2911 /#2900
Water Utility $17,000 Water Utility
Sanitary Sewer Utility $34,000 Sanitary Sewer Utility
Storm Drainage Utility $0 Storm Drainage Utility
Special Assessments $84,000 Special Assessments
June Avenue, CSAH 10 to 63rd $378,000
IVISA-Regular #1496 $269,000 MSA-Regular #1496
IVISA-Local #2911 /#2900 ($29,000) IVISA-Local #2911 /#2900
Water Utility $10,000 Water Utility
Sanitary Sewer Utility $51,000 Sanitary Sewer Utility
Storm Drainage Utility $0 Storm Drainage Utility
Special Assessments $77,000 Special Assessments
NEIGHBORHOOD STREET PROJECTS
Northwest/James/Knox Combination of GO
GO Bonds 835,000 bonds and special
Special Assessments 352,250 assessments
Woodbine
GO Bonds 645,700
Special Assessments 312,800
SE:Irving/James/Knox; Happy Hollow
GO Bonds 751,500
Special Assessments 463,500
Garden City East
GO Bonds 599,500
Special Assessments 1 512,0001
TABLE G - Capital Improvement Program - Detail of Capital Outlays
Street Improvements
06- Oct -94 A ^�
::::::::::::::::::::::.::::.:.>:.............................:::.::..:.:::::::.:::,::::::,:...:............................................. ....:....._.......::::::::::::: .,a�Ti...�7.47i `�AGi�.i�.{�/ ::.iii::'•it <: �./.: :D-; -: Vlr:�777:�'L.fii: %:.....
NW:S of 69th; SE:Fremont /Girard
GO Bonds 1,072,250
Special Assessments 750,250
Wangstad
GO Bonds $923,500
Special Assessments $804,500
Assessment Stabilization Program 60,000 110,000 130,000 130,000 130,000 $650,000 Local State Aid
LANDSCAPING
Co Rd 10 Streetscape 100,000 $0 1/2 MSA -2900, 1/2 Sp Ass
Xerxes Avenue Streetscape 70,000 $0 MSA -Local #2900
TOTAL EXPENDITURES $1,716,270 $3,581,500 $2,549,000 $3,888,500 $2,072,500 $4,977,000
FUND SOURCES:
MSA - Regular #1496 253,240 860,000 466,000 1,915,000 0 $1,270,000
MSA - Local #2911 / #2900 (69,440) 562,000 349,500 242,000 130,000 $758,000
Water Utility 2,740 109,500 100,000 25,000 0 $153,000
Sanitary Sewer Utility 4,410 22,500 21,000 30,000 0 $92,000
Storm Drainage Utility 29,520 350,000 75,000 125,000 0 $0
Special Assessments 540,800 508,800 666,000 832,000 750,250 1,180,500
Bonds 835,000 645,700 751,500 599,500 1,072,250 923,500
General Fund 120,000 120,000 120,000 120,000 120,000 $600,000
Other Governments 0 403,000 0 0 0 $0
TOTAL $1,716,270 $3,581,500 $2,549,000 1 $3,888,500 1 $2,072,500 $4,977,000
TABLE H - Capital Improvemerwrogram - Detail of Capital Outlays
Equipment
9 '9!4 .: :.;:.99 <. >:<:.::;:: >:;: >:.
EXPENDITURES:
DATA PROCESSING
Network Upgrades 11,835 10,100 10,000 10,000 10,000 $0 General fund; EDA levy
Optical Disk Management 100,000 50,000 $0 General fund
Software & applications 36,560 28,150 15,000 15,000 15,000 $0 General fund
PCs & workstations 25,355 57,880 30,000 30,000 30,000 $150,000 General fund
Printers 5,300 5,000 5,000 5,000 $25,000 General fund
Mapping /imaging 40,000 $0 General fund
Central Dictation 50,000 $0 General fund
Replace cable 81,800 50,000 $0 General fund; EDA levy
Radio networking 40,000 $0 1/2 GF; 25% each utility
LOGIS Distributed site 130,000
$0 75% GF; 10% @ utility,5 %liquor i
OTHER EQUIPMENT
Acquire ergonomic workstations 250,000
Replace phone system 200,000 $0 Capital Improvements Fun
Replace pub safety /pub works radio system 500,000
$0 Capital improvements Fun
Replace chairs 10,000 $0 General fund
$0
TOTAL EXPENDITURES $363 ,750T - $193,2301 $490,0001 $700,0001 $110,0001 $150,000
FUND SOURCES:
General Fund 113,750 108,730 264,000 130,000 110,000 $150,000
EDA levy 29,500 50,000 $0
Liquor Store Fund 55,000 $0
Capital Improvements Fund 250,000 200,000 500,000 $0
Water Utility 13,000 10,000 $0
Sanitary Sewer Utility 13,000 10,000 $0
TOTAL $363,7501 $193,2301 $490,0001 $700,0001 $110,0001 $150,000
TABLE I - Capital Improvement Program - Detail of Capital Outlays
Central Garage Vehicles & Equipment
06- Oct -94 « : >:: >:> <:<:;::;:::::; .:..:;:.
't X94
:.....Q4... ..: ..
EXPENDITURES:
STREETS
Ford 800 Dump 59,000 120,000 61,000 $127,000 All Central Garage Fund
Ford Tandem Dump 66,560 76,800 $0
Ford 700 Dump $32,000
Ford 800 Flat Bed /Sander 78,000 $0
Water Truck 78,810 $0
Pickups: Light Duty 12,800 15,000 $48,820
Pickups: Heavy Duty 30,800 $0
Paint Striper $40,000
Vacuum Sweeper 85,200
$0 Storm Drainage Utility
Truck Mounted Vacter (Shared w /sewer) 67,500 $0 Storm Drainage Utility
Grader 112,000 $0 All Central Garage Fund
Loader 75,000 $112,000
Trackless Sidewalk Plow 47,930 58,600 $63,000
Dozer $29,800
3/4 Ton Van 26,600 $0
Roller 15,000 $0
Air Compressor $0
Chipper 23,000 $0
Crack sealing kettle /router $0
Truck mounted pothole patcher 31,740 $0
Bobcat loader with planer 34,300 $0
Engineering survey van 16,000 $0
PARKS $0
Pickups 14,000 $22,000
Ford 350 Dump 27,000 27,000 $0
Tractors 18,000 $18,500
TABLE I - Capital Improvemer' 'ogram - Detail of Capital Outlays
Central Garage ehicles & Equipment
... .. .. .... .
0 F.1
..:D.*s U
.1 .09.5 : 9 6":`::;
06-Oct-94
Mowers 77,000 79,000 $32,000
Miscellaneous 5,650 $20,800
16' rotary mower 63,900 $0
Van 13,850 $0
PUBLIC UTILITIES
Emergency Utility Van 30,000 $0 Central Garage Fund
Truck mounted vacter (shared w/streets) 67,500 $0 Sanitary Sewer Utility
Emergency bypass pump 45,000 Sanitary Sewer Utility
Sewer Rodder $21,000 Central Garage Fund
Sewer Jet 95,000 $0 Central Garage Fund
Pickups 34,000 44,000 $18,000 Central Garage Fund
Drill Rig 25,000 $0 Water Utility
Ford 350 Dump/Utility Box 30,000 $0 Central Garage Fund
GOLF COURSE
3/4 Ton Pickup 15,500 $0 Golf Course Fund
Mowers 26,100 74,500 $0 Golf Course Fund
FIRE DEPARTMENT
Vans 21,000 145,000 $190,000 All Central Garage Fund
Pumpers 140,000 $0
Autos 21,000 $0
Boat 10,000 $0 General Fund
POLICE
Autos 77,500 80,000 85,000 90,000 95,000 $845,000
Boat $0
TOTAL EXPENDITURES j $650,9401 $445,2001 $729,0001 $446,0001 $497,0001 $1,619,920 �
TABLE I - Capital Improvement Program - Detail of Capital Outlays
Central Garage Vehicles & Equipment
........... ....... ... ...... . ... ......
9
........ . .
.. ...... ...... ...................................
: -. 6 .....................
06-Oct-94
...............
....................
FUND SOURCES:
Central Garage Fund 440,940 394,100 639,000 360,800 497,000 1,619,920
Water Utility 30,000 25,000 0 0 0 0
Storm Drainage Utility 67,500 0 0 85,200 0 0
Sanitary Sewer Utility 112,500 0 0 0 0 0
Golf Course Fund 0 26,100 90,000 0 0 0
TOTAL $650,940T $445,200] $729,0001 $446,0001 $497,0001 $1,619,920
TABLE J - Capital Improvemerlerogram - Detail of Capital Outlays 0
Community Development
!
. ......... .
S95
06- Oct -94 ; :9��� ... #9? '� 398 ;`:' :> " >::::. >:::1"Uif
EXPENDITURES:
COMMUNITY DEVELOPMENT
Brookdale Redevelopment ? ? ? ? ? ? ? ?
Brooklyn Blvd Redevelopment ? ? ? ? ? ? ? ?
Acquire single family houses 100,000 150,000 150,000 200,000 200,000 $1,200,000 1/2 CDBG, 1/2 EDA levy ?
Acquire apartments 300,000 500,000 750,000 750,000 900,000 $4,900,000 1/4 EDA levy, 3/4 other ? .
HERITAGE CENTER
Acquire land north of Heritage Center 500,000 $0 Other revenue
Construct G barn
$750,000 Other revenue
ADA Compliance: Inn 22,750 $0 Heritage Center Revenue
ADA Compliance: Commercial Space 11,700 $0 Heritage Center Revenue
ADA Compliance: Convention Center 52,950 $0 Heritage Center Revenue
Repair roof, Convention Center 27,000 $0 Heritage Center Revenue
Replace carpet, dance floor, Conv Center 80,000 $0 Heritage Center Revenue
HERITAGE CENTER EQUIPMENT
Additional Conv Center equipment 74,000 38,000 $0 Heritage Center Revenue
Repalce equipment 7,500 4,300 4,500 11,000 6,000 $0 Heritage Center Revenue
Additional Catering equipment 69,500 $0 Heritage Center Revenue
Replace equipment: Inn 13,600 $0 Heritage Center Revenue
i
TOTAL EXPENDITURES $638,4001 $812,9001 $1 1 $961 ,000 . 1 $1,106,000 1 $6,850,000
FUND SOURCES:
TIF revenue
CDBG 50,000 75,000 75,000 100,000 100,000 $600,000
EDA levy 125,000 200,000 262,500 287,500 325,000 $1,825,000
Heritage Center Revenue 238,400 162,900 4,500 11,000 6,000 $0
Other Funds 225,000 375,000 1,062,500 562,500 675,000 $4,425,000
TOTAL 1 $638,4001 $812,9001 $1,404,500 1 $961,0001 $1,106,000 $6,850,000
Council Meeting Date 10-11444
3 City of Brooklyn Center Agenda Item N.b r _1d G
Request For Council Consideration
Item Description:
City Council Community Spirit Night
Department Approval:
Nancy Gohman, Assis t City M ager
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Discussion Item
Summary Explanation: (supporting documentation attached
•
At the last City Council meeting, our Council requested ideas and discussion about the above stated
topic. If the Council is interested in agreeing upon certain dates to dress informally or in a theme -type
manner, I suggest you tie your casual or community spirit into our three different civic events.
First meeting in April - Volunteer Recognition Week
First meeting in June - Earle Brown Days
Second meeting in October - Heritage Festival
Council members could show their city spirit by dressing in recognition of these three events. At this
point, these are just suggested occasions of civic events that could possibly be centered around the above
stated issue.
w where I can be of assistance.
If you have other ideas, please let me know
•
Council Meeting Date 10/11M
31 City of Brooklyn Center Agenda Item _/
/ O
Request For Council Consideration
• Item Description:
Mission Statement Discussion as Requested by Mayor Todd Paulson
Department Approval:
Gerald G. Splinter, City K4anager
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Summary Explanation: (supporting documentation attached No )
• Mayor Todd Paulson has asked this item be placed on the October 11, 1994, agenda as a discussion
item.
•
Council Meeting Date � 1 /111
City of Brooklyn Center Agenda Iced► N umber
3
Request For Council Consideration
• Item Description:
Resolution Approving Settlement
Department Approval:
Gerald G. Splinter, Cit anager
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Pass a Resolution Approving Settlement
Summary Explanation: (supporting documentation attached No )
• Representatives of the League of Minnesota Cities Insurance Trust (LMCIT) notified my office of a
mediated settlement of a claim Kohagen vs. City of Brooklyn Center. Settlement of this claim involves
no expenditure by the City of Brooklyn Center, but does require City Council to approve the settlement.
Our City Attorney has been involved in the process, and both he and I recommend Council favorable
consideration and approval of the settlement.
•
' 11
Member introduced the following resolution and
moved its adoption:
RESOLUTION NO.
RESOLUTION APPROVING SETTLEMENT
WHEREAS, an action in Hennepin County District Court was commenced against
the City and certain employees by former employee Rochelle Kohagen; and
WHEREAS, the League of Minnesota Cities Insurance Trust has negotiated a
proposed settlement with the plaintiff and has requested the consent and approval of the City
Council to settle the case; and
WHEREAS, the City Council has no objection to settling the case and finds that
settlement, to avoid the expense and uncertainty of litigation, is in the best interest of the City.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Brooklyn Center hereby consents to the settlement proposed by the League of Minnesota Cities
Insurance Trust (hereinafter "the LMCIT") and authorizes the LMCIT to proceed therewith.
Date Todd Paulson, Mayor
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in
favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
Council Meeting Date 10/1
Ci o, f Brooklyn Center Agenda Item Number 1 I i-
Request For Council Consideration
• Item Description:
Resolution approving amendment to the Project P.E.A.C.E. Joint Powers Agreement, its proposed
budget, and its contract for domestic intervention services.
Department Approval:
� w
Scott W. Kline, Acting Chief of Police
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Approve the amendment to the Joint Powers Agreement to allow for ongoing fiscal responsibility.
Summary Explanation: (supporting documentation attached yes
• We request that the City q ty Council consider and approve the amendment to the Joint Powers Agreement
for Project P.E.A.C.E.. The amendment allows the organization to handle the fiscal responsibility for
the project because the North Hennepin Mediation project has requested that they be allowed to be
removed as fiscal agent. The amendment was drawn up by the law firm of Holmes and Graven and
was done with the knowledge of our city attorney, Charlie LeFevere.
•
11b
Member introduced the following resolution and
moved its adoption:
RESOLUTION NO.
RESOLUTION APPROVING AMENDMENT TO THE PROJECT P.E.A.C.E. JOINT
POWERS AGREEMENT, ITS PROPOSED BUDGET, AND ITS CONTRACT FOR
DOMESTIC INTERVENTION SERVICES.
WHEREAS, the City of Brooklyn Center has had a domestic intervention program since
1981; and
WHEREAS, the general purpose of the intervention program is to intervene in domestic
assault cases, by providing information and advocacy for victims of domestic assault, and by advocating
appropriate responses to assailants within the criminal justice and mental health systems; and
WHEREAS, the police and city administration recommend continuance of the program
and the City Council agrees with this recommendation; and
WHEREAS, the City of Brooklyn Center's cost to participate in Project P.E.A.C.E. for
the calendar year 1994 will not change.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn
Center that the Mayor and City Manager are hereby authorized to enter into a joint powers organization
known as Project P.E.A.C.E. in order to provide services relating to domestic intervention.
Date Todd Paulson, Mayor
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
JOINT AND COOPERATIVE AGREEMENT FOR THE FORMATION
OF THE PROJECT PEACE JOINT POWERS ORGANIZATION
The parties to this agreement are governmental units of the State of
Minnesota. This agreement is made and entered into pursuant to Minnesota Statutes
1990, Section 471.59.
ARTICLE I. GENERAL PURPOSE
The parties hereto have determined that it is in the best interest of their
citizens to establish and maintain a joint and cooperative program to assist and
counsel victims of domestic abuse, to which purpose they hereby enter this
agreement.
ARTICLE II. DEFINITIONS
Section 1. For purposes of this agreement the terms defined in this Article
have the meanings given them.
Section 2. "Agreement" means this agreement.
Section 3. "Board" means the board of directors created by Article IV.
Section 4. "Director" means a director or alternate director appointed under
Article IV of this Agreement.
Section 5. "Governing body" means the city council of a member.
Section 6. "Member" means a governmental unit which is- a party to this
Agreement and is in compliance with and in good standing under this Agreement.
Section 7. "Project PEACE" or "Project PEACE Joint Powers Organization"
means the organization established by this Agreement.
CLL36255
BR291 -104 1
ARTICLE III. MEMBERSHIP
Section 1. The members of Project PEACE are the cities of Brooklyn
Center, Champlin, Maple Grove and Robbinsdale.
ARTICLE IV. BOARD OF DIRECTORS
Section 1. The governing body of Project PEACE is its board of directors.
A member must appoint one director to the Board. A director has one vote. A
member may appoint one alternate director. The alternate director may attend
meetings of the Board and may vote in the absence of that member's director.
Section 2. Directors are appointed by resolution of the governing body of
a member. The appointing resolution must be filed with the secretary. The
resolution must be accompanied by the director's address for purposes of notice.
's director will be its
In the absence of specific action by a city council, that city's
chief of police, and the alternate director will be the chief's designee.
Section 3. The term of a director is one year. The terms of directors
initially appointed expire on December 31, 1993. Directors serve until their
respective successors are appointed and qualify.
Section 4. A director may be removed from the Board at any time, with or
without cause, by resolution of the governing body making the appointment. The
resolution removing the Director must be filed with the secretary.
Section 5. A vacancy on the Board is filled in the same manner that an
appointment of a director is made.
Section 6. Directors may not vote by proxy.
Section 7. A director may not vote if the Board determines that the member
represented by the Director is not in compliance with this Agreement or if the
Director has been removed from the Board.
CLL38255
M91 -104 2
ARTICLE V. MEETINGS
Section 1. The directors of the initial members must conduct an
organizational meeting no later than 30 days after January 1, 1993, which is the
effective date of this agreement. At the organizational meeting, or as soon
thereafter as is reasonably possible, the Board must elect its officers and adopt such
by -laws and other procedures governing the conduct of its meetings and its business
as it deems appropriate.
Section 2. The Board must conduct an annual meeting at a date and place
specified in its by -laws to elect officers and to undertake such other business as may
properly come before it. The Board may provide for a schedule of regular meetings.
A regular meeting must be held once in each calendar quarter in the year 1993 and
thereafter as provided by the by -laws.
Section 3. A special meeting of the Board may be called by the chair or by
the secretary upon written request of such number of Directors as is specified by
the by-laws. Notice of a special meeting must be mailed to Directors at least five
days prior to the special meeting and in accordance with law. Business at special
meetings is limited to matters contained in the notice of the special meeting.
ARTICLE VI. OFFICERS: COMMITTEES
Section 1. The officers of the Board are a chair, vice chair and secretary
elected for a term of one year by the directors at the organizational meeting and at
the annual meeting. The Board may designate directors to act as officers in the
absence of an officer.
Section 2. The chair presides at meetings of the Board. The secretary is
responsible for records of proceedings of the Board and such other matters as may
be delegated to the secretary by the Board.
CLL36255
MU91 -104 3
Section 3. The Board may in its by -laws provide for and define the duties
of such other officers as it determines necessary from time -to -time.
Section 4. The Board may in its by -laws provide for such committees as it
determines necessary from time -to -time. A by -law providing for an executive
committee and defining the powers and duties of an executive committee may be
adopted only by a favorable vote of all members of the Board.
ARTICLE VII. POWERS AND DUTIES
Section 1. The Board may take such actions as it deems necessary and
convenient to accomplish the general purposes of this Agreement.
Section 2. The Board may:
a. provide for the prosecution, defense, or other participation in
proceedings at law or in equity in which it may have an interest;
b. purchase, hold or dispose of real or personal property;
C. contract for personal or professional services with a member or group
of member s or p parties arties P rovided such contracts are approved by
councils of all membersT•
the cou i
d. em ploy such persons at it deems necessary on eith a part_ time, full
time or consultant basis.
ARTICLE VIII. FINANCIAL MATTERS
Section 1. The fiscal year of Project PEACE is the calendar year
Section 2. The Board must adopt an annual budget prior to July 1 of each
year. The Board must give each member a reasonable opportunity to comment or
object to the proposed budget before adoption. Notice o f the adopted budget must
be mailed promptly thereafter to the chief administrative officer of each member.
The budget is deemed approved by each member unless, prior to August 1 of that
CLL38255
M91 -103 4
year a member gives written notice to the secretary that the member is withdrawing
at the end of the year as provided in this Agreement. In the event of withdrawal of
a party the Board shall adopt an amended budget, including allocation of costs among
the remaining parties, by September 1. Any remaining party may withdraw by
giving notice to the secretary by September 15.
Section 3. Operational and capital costs are to be shared according to
methods agreed upon by unanimous vote of the Board. Costs for calendar year 1993
shall be shared in the following percentages: Brooklyn Center 28.3 %, Champlin
16.7 %, Maple Grove 40.7 %, and Robbinsdale 14.3 %. Allocation of costs shall be
determined and agreed upon each year thereafter at the time of, and in conjunction
with, approval of the budget.
Section 4. Billings to members are due and payable no later than 30 days
after mailing. In the event of a dispute as to the amount of a billing, a member must
nevertheless make payment as billed to preserve membership status. The member
may make payment subject to its right to dispute the bill and exercise any remedies
available to it. Failure to pay a billing within 60 days results in suspension of voting
privileges of the member's director. Failure to pay a billing within 120 days is
ground for termination of membership but Project PEACE rights to the obligation
represented by the billing are not affected by termination of membership.
Section 5. Purchases and contracts within the budget on behalf of Project
PEACE may be made by any of the parties upon the unanimous authorization of the
Board.
Section 6. Members shall provide additional support such as space,
equipment, administration or secretarial support, utilities and supplies as
determined by unanimous vote of the Board.
CLL38255
MU91 -104 5
ARTICLE IX. WITHDRAWAL
Section 1. A member may withdraw from Project PEACE by giving notice of
withdrawal within the time specified in Article V4-1- VIII Section 2, by giving written
notice to the secretary. The notice shall be accompanied by a certified copy of a
resolution adopted by the governing body of that member authorizing its withdrawal
from membership. The withdrawal is effective at the end of the calendar year in
which notice is given.
Section 2. The withdrawal of a member does not affect that member's
obligation to p a y g fees charges or contractual charges for which it is obligated under
this Agreement.
ARTICLE X. DISSOLUTION
Section 1. Project PEACE shall be dissolved only upon the adoption of
resolutions calling for dissolution by all remaining members or the effective date of
withdrawal leaving fewer than two remaining members.
Section 2. In the event of a dissolution, the Board must determine the
measures necessary to effect the dissolution and must provide for the taking of such
measures as promptly as circumstances permit, subject to the provisions of this
Agreement and law.
Section 3. In the event of dissolution and following the payment of all
outstanding obligations, assets of Project PEACE will be distributed among the then
existing members in pro -rata shares. If those. obligations exceed the assets of
Project PEACE, the net deficit will be charged to and paid by the members in
proportion to its contributions during the year in which dissolution occurs.
Property loaned or made available to Project PEACE by one of the parties on the
P Y
condition that that party has a right to recall such property, shall be returned to
such party.
CM38255
MU91 -104 6
ARTICLE XI EFFECTIVE DATE; DURATION
This Agreement continues in effect indefinitely unless terminated in
accordance with its terms. This Agreement is effective on the day that executed
copies of this Agreement accompanied by the member resolution authorizing its
execution is filed by the members with the City Clerk of the City of Brooklyn
Center.
IN WITNESS WHEREOF, the undersigned governmental unit has caused this
Agreement to be executed by its duly authorized officers and delivered on its behalf.
CITY OF BROOKLYN CENTER
By
Its Mayor
By
Its Manager
CITY OF CHAMPLIN
By
Its Mayor
By
Its City Administrator
CITY OF MAPLE GROVE
By
Its Mayor
By
Its City Administrator
CLL38255
BM91 -104 7
CITY OF ROBBINSDALE
By
Its Mayor
BY
Its Manager
Received and filed by the City
of Brooklyn Center this day
of 199.
CLL38255
BR291 -104 8
Council Meeting Date 10/11/94
3 City of Brooklyn Center Agenda Item Number / ! G
Request For Council Consideration
• Item Description:
AMEND THE 1994 PAY PLAN, APPROVE THE AGREEMENT BETWEEN THE CITY OF
BROOKLYN CENTER AND INDEPENDENT SCHOOL DISTRICT #286 FOR A SCHOOL LIAISON
OFFICER PROGRAM TO BEGIN IN OCTOBER 1994, AND APPROVE THE SCHOOL LIAISON
PROGRAM IN THE 1995 BUDGET.
Department Approval:
Scott W. Kline, Acting Chief of Police
Manager's Review /Recommendation: _
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Amend the 1994 Pay Plan, Approve the Agreement between the City of Brooklyn Center and
• Independent School District #286 for a School Liaison Officer Program to Begin in late 1994 and
Approve the School Liaison Program in the 1995 Budget.
Summary Explanation: (supporting documentation attached yes )
The School Liaison Officer Program would be a joint agreement between the City of Brooklyn Center
and Independent School District #286 providing a trained and qualified officer to serve as school liaison
officer. The officer would act as a resource for students, teachers, counselors, school administrators,
and parents. The officer would educate and counsel on the issues of alcohol and drug abuse, diversity,
truancy, personal safety, building security, etc. The officer would further coordinate and communicate
with other local and county agencies involved with the juvenile justice system. When necessary, the
officer would exercise police authority within the school and on school grounds.
The Brooklyn Center Police Department and Brooklyn Center Independent School District #286 is
requesting that a School Liaison Officer Program be established in late 1994. The School Liaison
Officer Program is being recommended by myself and the City Manager in the 1995 budget process.
However, the District operates on a fiscal budget of July to June and has monies available to fund the
project immediately pending final approval by the School Board this month. The funding for the
remainder of 1994 will be, for the most part, reimbursed by the District. Any funding obligation that
the City incurs, i.e. differential and longevity pay, recruitment/equipment expenses associated, would
be available in the 1994 police department operating budget from personnel savings of over $60,000
from the delayed hiring of new officers in 1994. Attached is a draft Agreement between the City of
Brooklyn Center and Brooklyn Center Independent School District #286 for a School Liaison Officer
Program.
Request For Council Consideration Page 2
On an annual basis Brooklyn Center Independent School District #286 would be responsible for 75 %
• of the school liaison's salary and benefits. The City would be responsible for the remaining 25 %, plus
100% of the differential and longevity pay, and recruitment /equipment expenses associated. The annual
breakdown based on the 1995 estimated budget would be as follows:
Brooklyn Center Independent School District #286.
Contribution (75% of Salary & Benefits for a Top Salary Officer) $38,927
$38,927
Brooklyn Center Police Department
Contribution (25% of Salary & Benefits for a Top Salary Officer) $12,976
Differential Pay (100% of Contract Requirement) 1,800
0
Longevity Pay (100% if Senior Officer Selected) 3,659
Recruitment/Equipment Expenses Associated 5,427
$23,862
Total Annual Estimated Cost of School Liaison Program $62,789
(Actual costs of the program will be available
when selection of the officer has been made)
The hiring of one police officer to replace the assignment of a school liaison officer is anticipated to take
• place in late 1994. Funding in 1994 for the school liaison officer will be available from reimbursements
from the District and monies available in the 1994 police department operating budget.
•
Member introduced the following resolution and
moved its adoption:
RESOLUTION NO.
RESOLUTION AMENDING THE 1994 PAY PLAN, APPROVING THE
AGREEMENT BETWEEN THE CITY OF BROOKLYN CENTER AND
INDEPENDENT SCHOOL DISTRICT #286 FOR A SCHOOL LIAISON
OFFICER PROGRAM TO BEGIN IN OCTOBER 1994, AND APPROVING
THE SCHOOL LIAISON PROGRAM IN THE 1995 BUDGET
WHEREAS, the boundaries of the Brooklyn Center School District encompass
entirely the city of Brooklyn Center; and
WHEREAS, only the students attending the high school in Brooklyn Center would
receive the services of the School Liaison Officer Program; and
WHEREAS, the School Liaison Officer Program seeks to deliver police services
to students, parents, and school staff that deal with community problems that are brought to the
school setting. The program seeks to deal with disruptive behaviors or prevention of behaviors
that are often a result of home and family crisis, sexual and /or physical abuse at the home,
alcohol and drug abuse, cultural diversity clashes, gang activity, and depravation of basic human
needs; and
WHEREAS, the school liaison works with parents and school staff to respond to
immediate security and peace problems, coordinate the external response to a problem occurring
in the school settin g, providing and rovidin the student a person who can help them deal with "external
problems" that are affecting their lives in the school setting; and
WHEREAS, the school superintendent is in support of the program and the
benefits the program can bring; and
WHEREAS, the School Board will meet in August 1994 to approve this joint
project; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center supports the funding of a School Liaison Officer Program with the School
District #286 if the following conditions are met:
1. Amend the 1994 Pay Plan increasing one police officer position.
2. Approve the Agreement between the City of Brooklyn Center and Independent
School District #286 for a School Liaison Program.
3. Fund the School Liaison Officer Program in 1994 by reimbursement from
Independent School District #286 and monies available in the 1994 police
department operating budget.
Date Todd Paulson, Mayor
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in
favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
Agreement for School Liaison Officer Between
City of Brooklyn Center and
Independent School District #286
This agreement by and between the City of Brooklyn Center (hereafter referred to a "City ") and
Independent School District #286 (hereafter referred to as "District ") is pursuant to Minnesota State
Statute 471.59.
1. PURPOSE. The purpose of this agreement is to create, fund, and implement the position of
school liaison officer.
2. SELECTION PROCESS. From applications of qualified applicants for the assignment of
school liaison officer, oral interviews will be administered by representatives from the
District, Brooklyn Center Police Department, and a school liaison officer from a local
community. inal appointment of the school liaison officer n
assi ment is at the discretion of
Y Pp g
the City of Brooklyn Center. Reselection and assignment will occur if performance of the
officer is not satisfactory to the District.
3. OFFICER EMPLOYED BY CITY. City shall employ, or assign, in accordance with
applicable state statutes a police officer to serve as school liaison officer.
4. DUTIES OF OFFICER. The duties of the school liaison officer assignment are understood
by both the City and District in an assignment description. For the effectiveness of the
program, a flexible schedule will be implemented that utilizes the resource of school liaison
officer to its full potential. The schedule will be cooperatively developed. To the extent
possible, the school liaison officer will take City holidays and vacation time off in accordance
with the school calendar.
5. CLOTHING, EQUIPMENT, AND SUPPLIES. The City shall provide any required uniforms,
vehicle, necessary equipment, and supplies for an officer to perform law enforcement duties.
For the most part, the officer will be non - uniformed in a manner that is acceptable by school
administrators and approved by the City of Brooklyn Center.
6. OFFICE SPACE. The District will provide office space and furnishings for the school liaison
officer at Brooklyn Center High School.
7. FUNDING. The City shall assume all obligations and payments with regard to officers'
salary and benefits. The school district will reimburse the City in the sum of 75% of salary
and benefits. The City will be responsible for the remaining 25 %, plus 100% of the
differential and longevity pay, and recruitment/equipment expenses associated.
Reimbursements will be made monthly over the nine month period of September to May.
Estimated 1994 -95 costs of the School Liaison Officer Program the District are $38,927 with
the City obligation at $23,862. Final costs of the Program will be finalized after assignment
of the officer to the assignment.
8. ADMINISTRATION RESPONSIBILITIES. Law enforcement services rendered to the
District shall be at the sole direction of the City. Standards of performance, discipline of the
officer assigned, and other internal matters, shall be under the authority of the City. If
requested, the District shall provide the City with an appraisal of the services received.
9. INDEMNIFICATION BY CITY. The School Liaison Officer is a City employee. The City
shall indemnify, hold harmless, and defend the District, its elected officials and employees
against any and all liability, loss, costs, damages, expenses, claims or actions which the
District, its officers and employees may hereafter sustain, incur or be required to pay arising
out of or by reason of any negligent or willful act or omission of the City, its agents or
employees, in the execution, performance, or failure to adequately perform the City's
obligations pursuant to this agreement.
10. INDEMNIFICATION BY DISTRICT. The District shall indemnify, hold harmless, and
defend the City, its officers and employees against any and all liability, loss, costs, damages,
expenses, claims or actin which the City, its officers, and employees may hereafter sustain,
incur or be required to pay, arising out of or by reason of any negligent or willful act or
omission of the District, its agents or employees, in the execution, performance or failure to
adequately perform the District's obligations pursuant to this agreement.
11. TERMINATION OF AGREEMENT. The term of this agreement shall be effective October
1994. Either party may terminate this agreement upon six (6) months written notice of such
termination.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year last
written below.
Independent School District 9286
by:
Superintendent
Date:
City of Brooklyn Center
by: by:
Mayor City Manager
Date: Date:
Council Meeting Date 10/11/94
31 City of Brooklyn Center Agenda Item Number
Request For Council Consideration
Item Description:
RESOLUTION AMENDING SPECIAL ASSESSMENT LEVY ROLL NOS. 13131 AND 13132 TO
PROVIDE FOR THE AWARD OF ASSESSMENT STABILIZATION GRANTS
Department Approval:
Diane pector, Director "blic Services
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Approve the resolution awarding assessment stabilization grants.
• Summary Explanation: (supporting documentation attached )
The attached resolution represents assessment stabilization grants for Levy Nos. 13131 and 13132.
Additional grants are anticipated and will be forwarded for Council action.
•
11 Ct
Member introduced the following resolution and
moved its adoption:
RESOLUTION NO.
RESOLUTION AMENDING SPECIAL ASSESSMENT LEVY ROLL NOS.
13131 AND 13132 TO PROVIDE FOR THE AWARD OF ASSESSMENT
STABILIZATION GRANTS
WHEREAS, pursuant to proper notice duly given as required by law, the City
Council has met and heard and assed upon all objections to the proposed Special Assessment
P P J P P P
Levy Nos. 13131 and 13132 for the following improvements:
KNOX /JAMES & 54TH AVENUES STREET IMPROVEMENT
IMPROVEMENT PROJECT NO. 1994 -01
NORTHWEST AREA STREET IMPROVEMENT
IMPROVEMENT PROJECT NO. 1994 -11
WHEREAS, Special Assessment Levy Nos. 13131 and 13132 were on September
12, 1994 approved by the City Council; and
WHEREAS, the City Council has adopted an Assessment Stabilization Program
to provide economic assistance to low income property owners in the form of grants to reduce
or pay in full their special assessments for street improvement projects.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City
of Brooklyn Center, Minnesota, that:
1. Certain property owners are eligible for a grant to pay the entire amount
of their special assessment. Special Assessment Levy No. 13131 is
hereby amended to delete the following assessment:
PID # Amount
02- 118 -21 -44 -0066 $1,550
02- 118 -21 -44 -0103 $1,550
02- 118 -21 -44 -0131 $1,550
RESOLUTION NO.
Special Assessment Levy No. 13132 is hereby amended to delete the
following assessments:
PID # Amount
28- 119 -21 -44 -0017 $1,550
28- 119 -21 -44 -0036 $1,550
28- 119 -21 -44 -0054 $1,550
28- 119 -21 -44 -0064 $1,550
2. Certain property owners are eligible for a grant to pay some part of their
special assessment. Special Assessment Levy No. 13131 is hereby
amended to reduce the following assessments as noted:
Previous
PID # Amount Reduced To
02- 118 -21 -44 -0051 $1,550 $282
02- 118 -21 -44 -0120 $1,550 $387
Special Assessment Levy No. 13132 is hereby amended to reduce the
0 following assessments as noted:
Previous
PID # Amount Reduced To
28- 119 -21 -43 -0026 $1,550 $516
28- 119 -21 -44 -0031 $1,550 $1,161
28- 119 -21 -44 -0063 $1,550 $774
28- 119 -21 -44 -0071 $1,550 $258
3. All costs associated with these grants shall be funded from Local State Aid Account
#2900.
Date Todd Paulson, Mayor
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was duly seconded by
member , and upon vote being taken thereon, the following voted in favor
thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
Council Meeting Date 10/11/94
City of f Brooklyn Centel Agenda Item Numbe
Request For Council Consideration
• Item Description:
RESOLUTION DECLARING A PUBLIC NUISANCE AND ORDERING THE REMOVAL OF
DISEASED TREES
Department Approval:
Di Spector, Dire t'6x1 rPublic Services
Manager's Review /Recommendation: -t-"
No comments to supplement this report Comments below /attached
Recommended City Council Action:
It is recommended the Council adopt the attached resolution.
Summary Explanation: (supporting documentation attached )
The attached resolution represents the official Council action required to expedite removal of the
trees most recently marked by the City tree inspector, in accordance with approved procedures. It
is anticipated that this resolution will be submitted for council consideration each meeting during the
summer and fall as new trees are marked.
•
Member introduced the following resolution and
moved its adoption:
RESOLUTION NO.
RESOLUTION DECLARING A PUBLIC NUISANCE AND ORDERING THE
REMOVAL OF DISEASED TREES (ORDER NO. DST 10/11/94 )
WHEREAS, a Notice to Abate Nuisance and Diseased Tree Removal Agreement
has been issued to the owners of certain properties in the City of Brooklyn
Center giving the owners twenty (20) days to remove diseased trees on the
owners' property; and
WHEREAS, the City can expedite the removal of these diseased trees by
declaring them a public nuisance:
NOW, THEREFOR, BE IT RESOLVED BY THE CITY COUNCIL of the City of
Brooklyn Center, Minnesota that:
1. The diseased trees at the following addresses are hereby declared
to be a public nuisance:
TREE
PROPERTY OWNER PROPERTY ADDRESS NUMBER
---------- - - - - -- ----------------------- - - - - -- -- - - - - --
CHARLES & NORMA BELL 6440 WILLOW LN N 180
CITY OF B.C. 6837 QUAIL AVE N 181
CITY OF B.C. MEDIAN ON 69TH AVE 182
ROBERT & SHIRLEY BROOKING 6001 ABBOTT AVE N 183
2. After twenty (20) days from the date of the notice, the property
owner(s) will receive a second written notice providing five (5)
business days in which to contest the determination of the City
Council by requesting, in writing, a hearing. Said request shall
be filed with the City Clerk.
3. After five (5) days, if the property owner fails to request a
hearing, the tree(s) shall be removed by the City. All removal
costs, including legal, financing, and administrative charges,
shall be specially assessed against the property.
Date Mayor
ATTEST:
Deputy City Clerk
The motion for the adoption of the foregoing resolution was duly econded b
Y Y
member , and upon vote being taken thereon, the following
voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
Council Meeting Date 10/11/94
3 City of Br ooklyn Center Agenda Item Number ///
Request For Council Consideration
• Item Description:
RESOLUTION ESTABLISHING PROJECT, APPROVING PLANS AND SPECIFICATIONS AND
AUTHORIZING ADVERTISEMENT FOR BIDS FOR IMPROVEMENT PROJECT NO. 1993 -18,
CONTRACT 1994 -Q, RESIDENTIAL STRUCTURE REMOVAL (PARK & RIDE /STORM POND
SITE)
Department Approval:
Diane Spector, Director of Public Services
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
A resolution which establishes the project, approves plans and specifications and authorizes
• advertisement for bids is attached for consideration.
summary Explanation: (supporting documentation attached Yes
The City Council on March 14, 1994 by Resolution 94 -53 authorized the negotiated purchase of the
properties within this project site.
The property acquisition will be completed and properties vacated by October 31, 1994. The removal
of the residential structures should begin by December to allow an adequate period of time to remove
the eleven (11) single family and three (3) multi family dwellings from the City.
It is proposed to remove all structures under one improvement number to minimize administration.
More than one contractor may be awarded removal or demolition contracts
It is anticipated that twelve of the structures may be removed and two demolished.
Total Estimated Revenue
Twelve structures @ $4,500 $54,000.00
Two structures @ ($9,000.00) ($18.000.00)
• Net Revenue $36,000.00
A resolution which establishes the project, approves plans and specifications and directs advertisement
for bids for Improvement Project 1993 -18, Contract 1994 -Q, is provided for consideration.
/lr
Member introduced the following resolution and
moved its adoption:
RESOLUTION NO.
RESOLUTION ESTABLISHING PROJECT, APPROVING PLANS AND
SPECIFICATIONS AND AUTHORIZING FOR BIDS FOR IMPROVEMENT
PROJECT NO. 1993 -18, CONTRACT 1994 -Q, RESIDENTIAL STRUCTURE
REMOVAL (PARK AND RIDE /STORM POND SITE)
WHEREAS, the Brooklyn roo yn Center City Council has previously established
Improvement Project No. 1993 -18, Pond and Park & Ride Right -of -way Aquisition; and
WHEREAS,the Director of Public Services has caused the plans and specifications
to be prepared for the proposed improvements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City
of Brooklyn Center, Minnesota, that:
1. Said plans and specifications as prepared by the Director of Public Services are
hereby approved.
2. The Deputy City Clerk shall prepare and cause to be inserted in the official
newspaper and in the Construction Bulletin an advertisement for bids for the
making of such improvement in accordance with the approved plans and
specifications. The advertisement shall be published in accordance with
Minnesota Statutes, shall specify the work to be done and shall state the time and
location at which bids will be opened by the Deputy City Clerk and the City
Manager or their designees. Any bidder whose responsibility is questioned during
consideration of the bid will be given an opportunity to address the Council on the
issue of responsibility. No bids will be considered unless sealed and filed with the
Deputy City Clerk and accompanied by a cash deposit, cashier's check, bid bond,
or certified check payable to the City Clerk for 5 percent of the amount of such
bid.
3. The estimated project revenues are as follows:
Estimated Costs
Twelve structures @ $4,500.00 $54,000.00
Two structures @ ($9,000.00) ($18,000.00)
Net Revenue $36,000.00
RESOLUTION NO.
4. All costs and revenues for this project shall be funded from the Storm Drainage
Utility Fund.
Date Todd Paulson, Mayor
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
, and upon vote being taken thereon, the
following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
Council Meeting Date 10/11/94
3 City of Brooklyn Center Agenda Item Number
Request For Council Consideration
• Item Description:
RESOLUTION APPROVING THE PURCHASE OF A 2 STAGE SNOW BLOWER ATTACHMENT
FOR THE PUBLIC WORKS DEPARTMENT'S 16' TORO ROTARY MOWER
Department Approval:
�I-A- Jljv��
Jim Glasoe, �c e'/V Coordinator
Manager's Review /Reco en atioV
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Approve the resolution to purchase one (1) snow blower attachment, at a cost of $3,690.23.
Summary Explanation: (supporting documentation attached )
• On March 13 1994
the City Council approved purchase of a 16 Toro rotary mower by the
Public Works Department. The initial purchase included a roll over protection cab and accessories.
The City was notified in April of 1994 that there would be a delay in delivery as the air
conditioning unit was on back order. The Public Works Department took delivery of the mower,
minus the air conditioning, on April 18, 1994. The air conditioning unit has not yet been
installed, and a $4,410.00 credit remains on the account.
Staff recommends that in order optimize use in all seasons, a 2 stage snow blower attachment
be purchased for the machine. Staff feels the snow blower attachment would provide
more versatility than the air conditioning option.
The snow blower attachment, which was listed as option #1 on the original bid, was initially
quoted at $7,875.00. Subtracting the air conditioning credit of $4,410.00, the net cost of
the attachment would be $3,690.23.
•
Member introduced the following resolution and
moved its adoption:
RESOLUTION NO.
RESOLUTION APPROVING THE PURCHASE OF A 2 STAGE SNOW
BLOWER ATTACHMENT FOR THE PUBLIC WORKS DEPARTMENT'S 16'
TORO ROTARY MOWER
WHEREAS, by Resolution 94 -41, on March 14, 1994 the City Council approved
purchase of a 16' Toro rotary mower by the Public Works Department; and
WHEREAS, The City was notified in April of 1994 that there would be a delay
in delivery as the air conditioning unit was on back order; and
WHEREAS, The air conditioning unit has not yet been installed, and staff now
recommends that the item not be purchased, leaving a credit of $4,410.00; and
WHEREAS, Staff recommends that in order optimize use in all seasons, a 2 stage
snow blower attachment be purchased for the machine; and
WHEREAS, The snow blower attachment, which was listed as option #1 on the
original bid, was initially quoted at $7,875.00.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center, Minnesota that:
1. The purchase a one (1) H.D. two -stage snow blower attachment from MTI
Distributing Company at a net cost of $3,690.23 is hereby approved.
2. The additional cost shall be funded by the Central Garage Internal Service Fund.
Date Todd Paulson, Mayor
ATTEST:
Deputy Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in
favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
Council Meeting Date 10/11/94
3 City of Brooklyn Center Agenda Item Number
® Request For Council Consideration
Item Description:
RESOLUTION REJECTING BIDS FOR IMPROVEMENT PROJECT NO. 1994 -33, CONTRACT
1994 -P, MISCELLANEOUS REMOVALS, EXCAVATION AND CONCRETE CURBING
Department Approval:
Dianor, Directd bf Public Services
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
• A resolution which rejects the bids for Improvement Project No. 1994 -33 is attached for consideration.
Summary Explanation: (supporting documentation attached )
On October 5, 1994 bids were received for Improvement Project No. 1994 -33, with the results as
follows:
Bidder Bid Amount
Bituminous Consulting & Contracting, Inc. $43,728.90
Thomas and Sons Construction, Inc. $50,494.20
Driveway Design, Inc. $62,843.00
The Engineer's Estimate for these improvements as reported to the Council at the September 12, 1994
meeting was $30,550.00. The bids submitted exceed the Engineer's Estimate. The estimate was
prepared with the benefit of similar project items from 1994, therefore we attribute the apparent increase
in costs due to bidding this work at a time when most contractors are busiest. Since a large portion of
this project is to facilitate the changes to Willow Lane Park, we recommend rejecting bids submitted
and rebidding this work in the Spring of 1995.
Some work needed in relation to the playground projects (such as building a new concrete containment
at Orchard Lane) will be completed by quote.
•
Member introduced the following resolution and
moved its adoption:
RESOLUTION NO.
RESOLUTION REJECTING BIDS FOR IMPROVEMENT PROJECT NO. 1994 -33,
CONTRACT 1994 -P, MISCELLANEOUS REMOVALS, EXCAVATION AND CONCRETE
CURBING
WHEREAS, pursuant to Resolution 94 -183 the following bids were received and
opened on October 5, 1994, for Improvement Project No. 1994 -33, Contract 1994 -P,
Miscellaneous Removals, Excavation and Concrete Curbing.
Bidders Bid Amount
Bituminous Consulting & Contracting, Inc. $43,728.90
Thomas and Sons Construction, Inc. $50,494.20
Driveway Design, Inc. $62,843.00
WHEREAS, the bids exceed the Engineer's Estimate of $30,550.00, which had
previously been reported to the City Council; and
WHEREAS, the Director of Public Services has recommended that the bids
received on October 5, 1994, for Improvement Project No. 1994 -33 be rejected.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Brooklyn Center, Minnesota that:
1. The bids received and opened on October 5, 1994 are hereby rejected.
2. The Deputy City Clerk is hereby directed to return to the bidders the
deposit made with their bid.
Date Todd Paulson, Mayor
ATTEST:
Deputy Clerk
RESOLUTION NO.
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in
favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
Council Muting Date 10/11/94
City of Brooklyn Center A Item x,m,ber Z2__
Request For Council Consideration
• Item Description:
Licenses
Department Approval:
�
Sharon Knutson, Deputy City Clerk
00 0 a
e
Manager's Review /Recommendation:
No comments to supplement this report Comments below /attached
Recommended City Council Action:
Approve list of licenses.
Summary Explanation: (supporting documentation attached No )
Mechanical Systems
Genz -Ryan Plumbing & Heating 14745 S. Robert Trail
Northwest Sheetmetal Co. 2136 Wabash Ave.
United Heating and A/C 2702 Idaho Ave. N. A g,
Building Official
Rental Dwellings
Initial:
German Vazquez and
Zoraida Bari 6615 Camden Drive N.
Doug and Theresa Cherney 6818 Dupont Ave. N.
Renewal:
Randall B. Cook 5347 Brooklyn Blvd.
James Ferrara 6031 Brooklyn Blvd.
Randall Tyson 5137 -39 France Ave. N.
Patrick Menth 5302 Fremont Ave. N.
John and Gail Lambert 5900 Washburn Ave. N.
Director of
Community Development
•