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HomeMy WebLinkAbout1994 02-07 CCP Regular Session CITY COUNCIL AGENDA CITY OF BROOKLYN CENTER FEBRUARY 7, 1994 7 p.m. 1. Call to Order 2. Roll Call 3. Opening Ceremonies , 4. Open Forum 5. Council Report 6. Approval of Agenda and Consent Agenda -All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. 7. Approval of Minutes: a. January 24, 1994 - Regular Session �8. Discussion Items: a. Personal Services Contract - Sy Knapp �' = -k'� '► b. Northwest Area Street and Utility Improvements c. Agreement with MTC Regarding Improvement Project No. 1993 -18, MTC Park - and -Ride -This agreement was approved by the MTC Board of Commissioners at its January 25, 1994, meeting. 1. Resolution Approving an Interagency Agreement with MTC Regarding Development of a Park- and -Ride Facility in the Northwest Quadrant of the Brooklyn Boulevard /65th Avenue Intersection, Improvement Project No. 1993- 18 2. Resolution Authorizing Staff to Solicit Proposals for Professional Services Relating to Land Acquisition and Relocation Services, Improvement Project No. 1993 -18, MTC Park- and -Ride, and 1992 -29, Storm Water Treatment Pond at I694 /13rooklyn Boulevard d. 65th Avenue /Fair Oaks School Traffic - Report from Administrative Traffic Committee M x ice' e� 1P ,> CITY COUNCIL AGENDA -2- February 7, 1994 e. Process of Review of City Attorney RFP f. Discussion of Work Session Agendas 9. Resolutions: * a. Accepting Bid and Authorizing the Purchase of One (1) Compact Minivan for Fire Department * b. Authorizing the Purchase of One (1) Tandem Dump Truck _, * c. Approving Specifications and Authorizing Advertisement for Bids for Purchase of One (1) Sidewalk Snowplow with Snow Blower 9 f ' * d. Approving Specifications and Authorizing Advertisement for Bids for Purchase of One (1) Water Tanker and Flusher * e. Expressing Recognition and Appreciation of Dr. Frederick W. Capshaw for His Dedicated Public Service on the Ad Hoc City Communications Task Force 10. Licenses 11. Adjournment �_ CITY OF BROOKLYN CENTER council Meeting Date February 7, 1994 Agenda Item Number REQUEST FOR COUNCIL CONSIDERATION ******************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** ITEM DESCRIPTION: CITY COUNCIL MINUTES - JANUARY 24, 1994 - REGULAR SESSION DEPT. APPROVAL: Sharon Knutson, Deputy City Clerk MANAGER'S REVIEW /RECOM MNDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) RECOMMENDED CITY COUNCIL ACTION • CORRECTION Councilmember Scott said the purpose of this policy is to set guidelines to evaluate requests for expenditures so each time a request comes up it can be judged equitably. Councilmember Kalligher pointed out this was tabled because Councilmember Mann was absent. Councilmember Mann said she thinks it is a good policy and she has no problem with any part of it. She said it is good to have guidelines to keep the Council in check on such decisions. There was a motion by Councilmember Mann and seconded by Councilmember Scott to approve the Capital Improvements Fund Expenditure Policy as written. The motion passed unanimously. POLICY AND PROCEDURE ON MAYOR AND COUNCIL MEMBER TOTAL COMPENSATION The Financial Commission Chairperson Donn Escher explained this policy predates the present Council and was completed in February of 1993 but wasn't presented until now. He said the Financial Commission revisited and re- endorsed it in November of 1993 for submittal to the Council. He said it is important for the public to know the law provides for the City Council to set its own salaries, however the pay in Brooklyn Center is low when compared to other communities. He recommends a policy that service on the City Council is a service obligation and an honor rather than a way to make money, but compensation should be fair and equitable. This policy calls for the City Manager to conduct a survey of other metropolitan communities with similar tax bases and budgets biennially. In conclusion he said he recommends approval of the policy. Councilmember Mann commented it is difficult to set one's own pay. Councilmember Rosene said the policy is fair and added citizens ought to know the pay for Councilmembers in Brooklyn Center is below average. He said the compensation is not to him for what he is doing but rather to his family for the time he is gone. He suggested compensation should be at an accurate level when compared with other cities. Mayor Paulson said it is good to involve the Financial Commission in this issue which makes the issue of pay fair for people who serve the City and for citizens. There was a motion by Councilmember Mann and seconded by Councilmember Kalligher to approve the Policy and Procedure on Mayor and Council Member Total Compensation. The motion passed unanimously. 1/10/94 - 15 - CRIME FORUM Councilmember Kalligher explained she had received a fax from Peg Snesrud explaining a Crime Forum to be held Saturday, February 5, 1994, from 10 a.m. to 4 p.m. at Village North 40 mall. She said there has been some confusion as to whether the Police Department could support this action without Council approval. The City Manager commented the Council had formerly made a motion regarding this forum but could make one this evening in support of the recent developments. There was a motion by Councilmember Rosene and seconded by Councilmember Mann to support the organization and conducting of a Crime Forum in conjunction with the City of Brooklyn Park. The motion passed unanimously. RESIGNATION OF THE DIRECTOR OF PUBLIC WORKS The City Manager explained he had received oral notice of the forthcoming resignation of the Director of Public Works, Sy Knapp. He said Mr. Knapp's resignation letter would be sent out shortly, and he is trying to work out an arrangement in which Mr. Knapp continues to serve the City in February and March for his input on several projects that are not completed. He said such projects include 1994 Street Improvements, Storm Water Pond project, City Garage, Water Management Plan, City Water Plan, Brookdale project, and the 1995 Budget. The City Manager continued Mr. Knapp's new employer has allowed him to start at a later date, and City staff requests authorization from the Council to proceed in an arrangement for the transition between Mr. Knapp's leaving and the time a replacement is found. - Councilmember Kalligher wondered if a whole month and a half was necessary for the transition, and the City Manager explained it would take a tremendous amount of time to brief remaining staff members on several projects that are 90% completed now. She suggested a cap be put on the transition time. Councilmember Mann commented on the amount of money it would cost for each month of this arrangement and the City Manager pointed out the cost is less to the City than the current arrangement. Councilmember Rosene said he is comfortable with a two month cap as one month is too short a time. Mayor Paulson stated he is equally concerned that a number of important projects proceed effectively rather than coming to a halt because of a change in personnel. He suggested the City be specific about what items should be completed during the transition time rather than setting a number of days or months. Councilmember Scott commented there are several major utility projects currently in process and training in new people adds to the work load considerably. She said she has no problem 1/10/94 - 16 - r MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION JANUARY 24, 1994 CITY HALL CALL TO ORDER The Brooklyn Center City Council met in regular session and was called to order by Mayor Pro Tern Barb Kalligher at 7:02 p.m. ROLL CALL Councilmembers Celia Scott, Dave Rosene, Barb Kalligher, and Kristen Mann. Also present were City Manager Gerald Splinter, Director of Public Works Sy Knapp, Finance Director Charlie Hansen, Public Works Coordinator Diane Spector, City Engineer Mark Maloney, City Attorney Charlie LeFevere, and . Council Secretary Kathy Stratton. Mayor Todd Paulson arrived at 7:0$ p.m. OPENING CER MONI S Mr. Jim McClure offered the invocation. OPEN FORUM Mayor Pro Tem Kalligher noted the Council had received no requests to use the open forum session this evening. She inquired if there was anyone present who wished to address the Council. There being none, she continued with the regular agenda items. COUNCIL REPORTS No Council reports were given. APPROVALOOF AGFNDA AND CONSENT AGENDA Mayor Paulson inquired if any Councilmember roquested any items be removed from the consent agenda. Councilmember Mann requested Item 9 be removed since there was a new version of tho proclamation distributed this evening. Councilmember Kalligher requested Item 12e be addressed n the evening d earlier g so audience members would not have to wait. There was a motion by Councilmember Kalligher and seconded by Councilmember Martn to approve the January 24, 1994, agenda and consent agenda as printed without Item 9. The motion passed unanimously. ]/24/94 APPROVAL OF MINUS DECEMBER 6 1993 - REG -ION There was a motion by Councilmember Kallighcr and seconded by Councilmember Mann to approve the minutes of December 6,1993, regular session as printed. The motion passed unanimously. JANUARY 10 1994 - REGULARSESSION There was a motion by Councilmcniber Kalligher and seconded by Councilmember Mann to approve the minutes of January 10, 1994, regular session as printed. The motion passed unanimously. RESOLUTIONS RESOLUTION NO. 94 -13 Membcr Darb Kalligher introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF BERTIL JOHNSON FOR HIS DEDICATED PUBLIC SERVICE ON THE PLANNING COMMISSION The motion for the adoption of the foregoing resolution was duly seconded by member Kristen Mann, and the motion passed unanimously. RESOLUTION NO. 94 -14 Member Barb Kalligher introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF JOHN RUSSELL FOR HIS DEDICATED PUBLIC SERVICE ON THE PARK AND RECREATION COMMISSION The motion for the adoption of the foregoing resolution was duty seconded by member Kristen Mann, and the motion passed unanimously. RESOLUTION NO. 94 -15 Member Barb Kallighcr introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING RECOGNITION OF STEVE ZACHARIAS FOR HIS ACHIEVEMENT IN SWIMMING 500 MILES IN THE BROOKLYN CENTER POOL The motion for the adoption of the foregoing resolution was duly seconded by member Kristen M=n, and the motion passed unanimously. 1124/94 -2- RESOLUTION NO. 94 -16 Member Barb Kallighcr introduced the following resolution and moved its adoption: RESOLUTION ESTABLISHING IMPROVEMENT PROJECT NO. 1993 -21, PEDESTRIAN BRIDGE REPAIRS AT CENTERBROOK GOLF COURSE, APPROVING PLANS AND SPECIFICATIONS AND DIRECTING ADVERTISEMENT FOR BIDS FOR CONTRACT 1994 -B The motion for the adoption of the foregoing resolution was duly seconded by member Kristen Mann, and the motion .passed unanimously. RESOLUTION NO. 94 -17 Member Barb Kalligher introduced the following resolution and moved its adoption: RESOLUTION APPROVING RENEWAL OF THE LEASE FOR LIQUOR STORE #3 The motion for the adoption of the foregoing resolution was duly seconded by member Kristen Mann, and the motion passed unanimously. LICENSES There was a motion by Councilmember Kalligher and seconded by Councilmember Mann to approve the following list of licenses: GASOLINE SERVICE STA'T'ION Dukd's Amoco 6501 Humboldt Avenue N. Humboldt Unocal 76 6840 Humboldt Avenue N. MECHANICAL SYSTEMS United Heating ski Air Conditioning 2702 Idaho Avenue N. RENTAL DWELLINGS Renewal; Redevco Marvin Garden Townhomes C.J. Schaber 59S6 Beard Avenue N. Howard and Harriet Oien 5801 Brooklyn Boulevard Reuben and Diane Ristrom, Jr, 6821 Noble Avenue N. Robert Berglund 6835 Noble Avenue N. TAXICAB Town Ta. 2500 Washington Avenue N. #29, #68, #69, #78, #99, #118 #122, #124, #127 #128, #129, #130, #131, #132 #142 0 1/24/94 - 3- TOBACCO RELATED PRODUU Centerbrook Golf C.nurse 5500 N. Lilac Drive Duke's Amoco 6501 Humboldt Avenue N. The motion passed unanimously. MAYORAL A.PPOINTMEN'I' Mayor PaulbQn named his appointee for the Human Rights and Resources Commission as Dwight Johnson, He explained Mr. Johnson is from the Southwest neighborhood and there is currently no one serving from that area. He also said he wanted to appoint a male for gender balance. Councilmember Mann agreed Dwight Johnson would serve well and pointed out his house number is incorrect in the Council packet. She said his house number is 5338 Twin Lakc Boulevard rather than 6338. Councilmember Rosene concurred that Dwight Johnson would serve well and added Wayde Lerbs would also be a good choice. He agreed a male is needed on this Commission but said he thought Sarah Robinson Pollock was such an outstanding candidate she should be plugged in for service to the City in the future. There was a motion by Councilmember Kalligher and seconded by Councilmember Rosene to approve the Mayor's appointment of Dwight Johnson to the Human Rights and Resources Commission, The motion passed unanimously. PROCL,,LNATIONS Councilmember Rosene asked what the difference is between the Proclamation in the Council packet and the updated one received at the table this evening. The City Manager explained he Proclamation had been taken directly from one used in ty g e p t y Brooklyn Park and had statistics and figures inappropriate for Brooklyn Center. He said proper adjustments had been made on the updated version. There was a motion by Councilmember Kalligher and seconded by Councilmember Scott to declare February 5, 1994, to be Confronting Crime in Our Community Day. The motion passed unanimously. ORDINANCE The City Manager presented An Ordinance Amending Chapter 7 of the City Ordinances Regarding Insurance Requirements for Refuse Haulers and Licensing Provisions Relating to Public Swimming Pools and Lodging Establishments. He stated this Ordinance is offered tonight for a first reading. He explained the Ordinance increases the insurance requirements for refuse haulers and removes the Ci ty g licensin requirements for swimming pools and lodging establishments. 1/24194 -4- Councilmember Scott asked the City Manager if there have been any cases of injury in these refuse containers, and he replied there have not been any in Brooklyn Ccilter but there have been such cases in other cities. The City Manager continued there is some potential liability if the City of Brooklyn Center is not covered in this way. Councilmember Kalligher asked if the haulers have been notified, and Councilmember Rosene asked how much expense would be added to the haulers. The City Manager explained most of the haulers in Brooklyn Center have insurance in excess of what the City requires, and they would be notified. He said the insurance would cover any type of container they own. There was a motion by Councilmember Scott and seconded by Councilmember Rosene to approve first reading of An Ordinance Amending Chapter 7 of the City Ordinances Regarding Insurance Requirements for Refuse Haulers and Licensing Provisions Relating to Public Swimming Pools and Lodging Establishments. The motion passed unanimously. RESOLUTIONS - CONTINUED The City Manager presented a Resoludon Approving Amendments to the Fire Department Relief Association Bylaws, He explained the memo in the Council packet regarding amendments to the Fire Department Relief Association Bylaws is quite extensive because the, bylaws have not been changed for a long time. He explained Finance Director Charlie Hansen and Fire Relief Association President Jim McClure were in the audience to answer any questions and added the City Council must approve the bylaws for this association. The Finance Director asked if the Council would like to run through the bylaws, and Mayor Paulson responded it would be, sufficient to raise and answer questions. In response to Councilmember Kalligher's question whether the benefits would increase every year, the Finance Director explained the State of Minnesota places caps un the benefits each year, but this year they built in an increase over four years. He continued the bylaws are written to coincide with Minnesota requirements. Councilmember Scott asked for clarification of Item 2, and the Finance Director explained there are ten years for vesting of benefits. He said if a Fire Department employee left or became full -time before ten years, he or she would not receive these benefits. The Finance Director added language is general so it will fit any future situation. RESOLUTION NO.-94-18 Member Dave Rosene introduced the following resolution and moved its adoption: RESOLUTTNN APPROVING AMENDMENTS TO THE FIRE DEPARTMENT RELIEF ASSOCIATION BYLAWS The motion for the adoption of the foregoing resolution was duly seconded by member Barb Kalligher, and the motion passed unanimously. 1/24/94 -5 - Mr. Jim McClure, President of the Fire Relief Association, thanked the Council for its support in passing the bylaws and increasing the benefits. He said since Brooklyn Center does not pay volunteers for drills or time spent in training, they have "led the pack" in pension benefits though the State has stopped that by putting caps on the benefits. Mayor Paulson thanked Mr McClure for his work and the benefit to the community for the work of the Fire Department. Councilmember Scott also thanked Mr. McClure for his hard work and pointed out his association is 100 %n funded when not many communities can say the same. .DISCUSSION ITEMS APP OINTMENT OF MEMBER TO SERVE ON NORTH METRO CONVENTION & TO 1RTSM BLJREAU BOARD F DIRECTORS The City Manager explained. Dean Nyquist's term was up at the end of 1993 and there has not been a policy for handling this type of appointment. He said there is no need to add an official from the City. Mayor Paulson said he would like to see the regular appointment process take place with notice posted and newspaper advertisements for anyone who wants to apply. Councilmember Mann asked if representatives are usually appointed from people who are on the Board, and the City Manager said the City appoints members to the Board and when that lapses the City Council must consider appointment or re- appointment. Councilmember Kalligher asked if anyone on the Council would like to serve and said she was thinking of Councilmember Scott. Councilmember Scott responded she does not know when meetings take place and suggested the meeting times be included in the notices. The City Manager said meetings are usually during the daytime. There was agreement between staff and the Council to proceed in the above - mentioned manner. DEVELOPMENT OF A HIGH 100 COUNCIL FOR PROMOTIN�THE $ECONSTRUCTION OF T.H. 100 The City Manager introduced this topic and explained a memo in the Council packet describing the proposed organization of a Council for the purpose of promoting the reconstruction of T.H. 100. He said there has been a problem with this project as it keeps ; being postponed. He said having a representative on a coalition gives the best chances for the Brooklyn Center portion of T.H. 100 to be treated as a priority. 1/24194 .6 - Councilmember Scott explained twenty -two years ago when she was first on the Planning Commission this project was considered and it has been a roller coaster ride ever since. She said just when it seemed something would be done, some other project would be given higher priority. She said the City of Brooklyn Center should do everything it can to see this dangerous area of road improved. She said she is disgusted with the State of Minnesota and thinks it's time to put pressure on them to do something. Councilmember Mann concurred with Councilmember Scott. Mayor Paulson said two objectives should be added to the objective sheet in the Council packet as follows; "Minimize the taking of residencca and neighborhoods *Maximize public transit opportunities on T.H. 100. Councilmember Scott stated if there is a City Council representative needed to serve on the coalition she would be more than willing. Councilmember Rosene asked how much money is being requested at this time and the City Manager explained staff is working on guidelines and a budget so at this time nu inuney is being requested. There was a motion by Councilmember Rosene and seconded by Councilmember Mann to give approval of the concept of the Highway 100 Council organization and express initial support pending further documentation and including two additional objectives. The motion passed. unanimously. The City Manager added the Chamber of Commerce and business community may be ty g e Cham e e ce t y instrumental in this process and funding will come from a contingency fund when receded. PROCESS FOR SOLICITATION OF APPLICANTS FOR APPOINTMENT TO THE POSITION OF COMMISSIONER AND ALTERNATE COMMISSIONER ON THE SHINGLE CREEK WATERSHED MANAGEMENT COMMISSION AND ON THE WEST MTSST,SSTP WATERSHED MA COMMISSION The City Manager explained the law requires certain publication regarding the selection of this osition and asked the Council to approve the staff to dive usual notice for an appointee P PP a and an alternate. The Director of Public Works said the charter requires the existing member to continue to serve until replaced, and the replacement must be completed within three months. He asked that Mr. Maloney, City Engineer, continue in his position as alternate. Councilmember Rosene asked to what extent technical knowledge is necessary, and the Director of Public Works responded it would be helpful but not necessary. 1/24/94 -7- Councamember Rnsene suggested the notices be elaborate in explanation of the position so that someone with applicable technical knowledge would realize that and apply. Mayor Paulson said he would he comfortable with publishing the position and seeing what comes in. Thcre was a motion by Councilmember Rosene and seconded by Councilmember Kalligher to authorize staff to use the usual process for notification of the open position. The motion passed unanimously. Councilmcmber Rosene asked if Mr. Maloney could be re- appointed as alternate for next year, and the Director of Public Works explained the appointment had to come through the usual process. 1994 CAPITAL IMPROVEMENTS PROGRAM The City Manager explained staff is asking for approval of the proposed Capital e projects planned for Improvements Program (hereafter CIP) and would like to review th 1994. The Finance Director explained adoption of the CIP is general and each project would need final approval when it comes before the Council. Thu Public Works Coordinator explained the CIP differs from the one given last year in that there is more detail in the Park and Recreation department and it is the first time there has been an additional Community Development section. She said the purpose of the CIP is for the City to continue to review its financial ability to meet needs, and it would cost $91 million to complete every project. She said if there is a project the Council does not want to even consider, it should be discussed this evening. She explained the largest grouping of needs is for street improvements and second largest is for public utilities. The City Engineer reviewed the 1994 projects and in response to a question by Couneilmember Rosene explained "cathodic" and SCADA. He said cathodic: means stray electrical current in the ground that can have a corrosive effect on utilities. He said the SCADA computer system currently controls the e of ld water with which they were proper water levels. He also asked the Council to speak Y te uncomfortable. The City Manager said staff should be let know if there are certain projects in which the City Council has no interest. the Councilruember Rosene asked the cost for televising sewcr inspections onv need the answer from the City Manager of $6,000 to $8,400. He also said he is not c need for signal lights by Target. 124194 - $ - The City Manager explained Target would pay half the cost of the signals if installed by 1994. Councilmember Rosene asked staff to consult Target and see if they currently think a signal is necessary, Councilmember Kalligher commented the $100,000 projection for study regarding replacement of Lift Station #1 and another $100,000 for the proposed Shingle Creek study seemed too high and were things she definitely would question. The Director of Public Works explained there are a number of issues lumped together in connection with Shingle Creek and in total the need for a study there is substantial. Councilmember Kalligher asked if the utility companies have been notified of the intent to do seal- coating so they don't dig up the road right after it's been coated. The City Engineer said seal- coating would take place in the Northeast corner this year and the City notified the utility com anies. He the City has improved its communication 1 in this area. Councilmember Kalligher asked about the remodeling plans for City Hall and the City Manager explained a proposal would be forthcoming that would stay within a budget of $650,00 ' 0. He said this is a temporary solution using modular furniture in attempt to avoid moving walls and interrupting air and heating systems. He said the proposal would be ready the next 30 days and would only get the City through the next three to five years. Mayor Paulson asked what would be a long -term solution, and the City Manager explained because the Police Department is so short of space it would be a new building. Councilmember Scott said she has received many calls about the restroom facilities at playgrounds for handicapped children and she would like to see this project moved into 1 994. The Public Works Coordinator explained the City is currently trying to lease portable facilities but the makers of these facilities cannot keep with the demand. She pointed P P P out in staff review of the facilities it would cost more to remodel existing facilities than to build new stand -alone permanent restrooms. The City Manager explained permanent facilities could not possibly be built until 1995. Councilmember Scott recommended since consulting is needed on several projects they be lumped together to save on the fees, and the City Manager said that would be done wherever possible, 1/24/94 -9- The Director of Public Works gave a review and update on the current studies being conducted by the City and hired consultants. He addressed questions as they came up. These current projects include Local Storm Water Management Plan, Brookdale Storm Water Pond, Brooklyn Boulevard Enhancements, Government Building Energy Management Study, Park Building and Facility Inventory and Maintenance Program, Pavement Management Program, Mn/DOT Plans for T.H,100 Improvements, Mn/DOT Plans for 1 -694 Improvements, Twin Lakes Trail Study, Government Buildings Space Needs, Sidewalk and Trail Study, and ADA Compliance. Councilmember Scott expressed concern regarding the need for a safe bike trail along Lyndale Avenue. She said she has gotten many calls from parents saying their children have almost been hit. She asked City staff to contact Hennepin County, and the City Manager agreed to do so, The Public Works Coordinator concluded the presentation of the CIP by discussing funding sources. She pointed out the challenge areas where creative funding options will be necessary, those being the purchase of dilapidated housing, rehabilitation of apartments, Park and Recreation improvements, street improvements, addressing space and other needs in Civic Center, and Brooklyn Boulevard improvements. Councilmember Kalligher pointed out the CIP allows for $29 million in bond funding with interest, She said if that were done, there may not be money left for capital needs beyond 1994. The'-City Manager explained the City is currently living on depreciation and down to zero indebtedness, The Director of Finance added the community is aging and certain areas of expense like buildings are cyclical, so once a need is taken care of it will last for about 20 years. He said, however, street needs will go on, Councilmember Rosene said his opinion is the budget has already been cut as much as possible so to take on new projects would mean increasing taxes, and that would be hard to sell to the public. Councilmember Mann said she does not see any projects slated for 1994 that should be cut and therefore she would move for approval for the continuation of projects mentioned in the CIP. Councilmember Rosene asked if she meant the current 1994 projects, and the City Manager explained two separate motions are necessary in this case and neither one commits the Council on any one project; one motion for current projects, and one motion for the UP. Councilmember Mann said her motion was for the current projects. 1/24/94 Mr. Dave Olsen, 1501 73rd Avenue North, asked for clarification of the financing for Humboldt Avenue street improvements. He was told by staff the figure in the CIF is a generic figure based on average cost for average street improvement totalling $423,000. He also invited C ouncilmembers- to a meeting of the H.A.R.A. on Wednesday, January 26, 1994. Councilmember Kalligher called the question on the motion. The motion was seconded by Councilmember Scott, and the motion for approval of continuation of 1994 projects as mentioned in the CIP passed unanimously, There was a motion by Councilmember Rosene to approve the CIP. Councilmember Kalligher said she still has a lot of questions and would like to table the CIP. The Public Works Coordinator explained the CIP is only a planning document for projects to consider, but the specifics would be approved later on. Councilmember Scott said she would second the motion only because she realizes it is a planning document and each item comes up later. Mayor Paulson said he would favor approval if the improvements to City Hall were dropped to consider a more permanent solution and if the park improvements be moved from 1995 to 1994. Councilmember Rosene said without discussion it would be improper to delete the improvements to City Hall though he agreed it might be a waste to spend money on a short - term solution when a long -term one is needed, He said it should he discussed later when it comcs up as an agenda item, Councilmember Kalligher said options for short-term and long -term solutions would be presented by staff within 30 days. Councilmember Scott said any money saved by not performing a short-term solution to the City Hall space problem should be diverted toward the project of making the playground restrooms accc3siblc for handicapped children. The motion passed unanimously. 1/24194 C UNCIL DIRECTION TO STAFF RE THE - -Q C G P ROPOSED ORDINANCE RESTRICTING POINT -OF -SALE ADVERTISING OF TOBACCO S G RELATE PRODUCTS (FFBRIJARY 14 1994 PUBLIC HEARING AND SECOND BEADING) The City Manager asked the Council if they would consider moving the scheduled date for this public hearing because February 14, 1994, is also the date for the Humboldt Avenue public hearing. Mayor Paulson agreed it is best not to have both these topics on one night, especially when it is valentine's Day. Councilmember Kalligher made a motion to table the Proposed Ordinance Restricting Point - of -Sale Advertising of Tobacco Related Products because of the cost to the City. Mayor Paulson said tonight's issue is one of scheduling rather than discussion of the Ordinance itself. He said possibly the effective date could be. further in the future so there's time for a consortium of charities and pro bona legal work to materialize. Councilmember Scott said there is no way she would want to have both the Humboldt issue and the tobacco issue discussed on the same night. She said she had gotten a number of calls from other cities that would be interested in supporting the Ordinance but the 14th of February was too short notice. She said she would like to postpone discussion of the issue to get more involvement and support. Councilmember Mann stated all agree it is a hot topic. She said if the n i g motion s to tab le P the Urdinance until more community support is gathered she would second the motion. Mayor Paulson said this discussion should not take place this evening. Councilmember Mann responded it is on the agenda. The Chairman of the Financial Commission Donn Escher said he will be asking the Council of the Financial implications of this ordinance, He said he would appreciate it if staff would give him an estimate of possible litigation 'd he budget w rd wo � pass a ilgation costs, He say t g as ha wo an d he would appreciate notification of any further unanticipated casts. Mr. Ron Christensen, 61st and June, said tabling is wise because you can be sure there will be litigation. He said the Council can always take it off the table if support is gathered. Mayor Paulson pointed out if Brooklyn Center is the only city to become involved the Ordinance will not be passed. He repeated this is a scheduling discussion. Councilmember Kalligher called the question and repeated her motion to table the Ordinance indefinitely until the City knows it will incur no legal fees or court costs and until there are sufficient communities to support this. 1/24/94 -12- Councilmember Rosene said he had not spoken yet so it was not the proper time to call the question. He said he needs to know if pro bond legal help has materialized and said he does not intend to vote in favor of this becausc to table this indefinitely is to move in the wrong direction. He said he has gotten letters from people like Brian Batcs saying we don't stand near the risk people are saying. He said tabling for other cities to come on board would be something he could approve, but to table is not to take the leadership we should take, so he would vote nay on this. Councilmember Scott said she had gotten letters also, including one from the Attorney General saying the Council and City are sticking their necks into a noose if this action is taken alone, Shc said it is not proper to do anything that will put the City at risk, and she would like to see offers of support in writing from other communities and organizations, She said perhaps "indefinitely" isn't the right word to use. Mayor Paulson said he had the same concerns as Councilmember Scott regarding getting pledged support in writing. Councilmember Rosene said he would appreciate getting a copy of the letter from the Attorney General. He reminded the Council Brooklyn Center is approaching this Ordinance from the standpoint of crime reduction and not health. Councilmember Mann asked if staff had been given direction to approach other groups or if the City should let them came as they will. Councilmember Scott said these groups should be allowed to approach Brooklyn Center as they will, but the February 14 deadline was too short because of full loads on other cities' agendas. Councilmember Mann said she could not support any more fees to the City. She pointed out already over $1,000 had been spent. Mayor Paulson said any member of the Council who receives a letter should share it with the others. Councilmember Scott said she assumed the letter from the Attorney General had been sent to all. Mr. Bob Pe e 6 Toledo r h des not need take financial P 713 Avenue Not said the City o n e to P ty risk because there is so much work ahead on other projects. The City Attorney explained tabling this Ordinance was not irrevocable and if this motion were to pass, the Council Gould make a motion to amend what was previously done. 1/24/94 - 13- Councilmember Mann said tobacco is legal and the community wants no censorship. She said she does not even support bringing this back for a second reading. Councilmember Kalligher said she is accountable to the citizens and will not change her motion. There was a vote. Voting aye: Councilmembers Mann, Kalligher, and Scott. Voting nay: Mayor Paulson and Councilmember Rosene. The motion carried to table the Ordinance indefinitely until the City knows no legal fees or court costs will be incurred and until there are sufficient communities involved to offer support. RESCHEDULING CANCELED WORK SESSION OF JANIJARY J& 1994 AND POSSIBLE ADDITION 6L C"OUtIUL MEETING ON FEBRUARY 7, 1994 C:ouncilmernher Scott said certainly a meeting is needed for February 7, 1994, but not with too heavy an agenda. She recommended the agenda contain only items can Sy's memo and anything urgent to come up. The City Attorney said it would be legal to continue this meeting rather than adjourn it. . There was a motion by Councilmember Kalligher and seconded by Councilmember Scott to hold a separate regular meeting of the Council on 'February 7, 1994, There was discussion regarding the Work Session scheduled for February 22, 1994, and it was decided a proposed agenda for that Work Session would be included in the next meeting's agenda for approval, OTHER BUSINESS There was a motion by Couricilrmcmber Rosene and seconded by Councilmember Kalligher to suspend the rules of order to consider two additional agenda items. The motion passed unanimously. There was a motion by Councilmember Rosene and seconded by Councilmember Kalligher to add two items to the agenda regarding attorney selection and a national conference for Mayors, ATTORNEY SELECTION Councilmember Rosene said he would like to have the firms interviewed on site and rated on the extent to which they carry liability insurance. Councilmember Scott said since they had all read through the information, she would like to have some input. The City Manager said staff would be meeting with all firms by the first week of February. 1/24/94 - 14- Councilmember Mann said it's hard to compare them because some have retainers and some have caps, so the City Manager explained staff is working on a matrix for such comparison. The Council decided at its meeting February 7, 1994, Councilmembers would come up with the final five firms to be interviewed. MAYOR'S CONFERENCE Mayor Paulson explained he had not planned on attending the U.S. Conference of Mayors until recently when he found out the topic would be crime and violence prevention. He said MTC is willing to pay for his lodging and he planned on paying his own airfare, so all he was asking the Council for was the $350 cost of the conference and then expenses for meals, etc. Councilmember Mann said the Council had formerly decided before anyone is sent to any conference there should be a policy created for such decisions. She said since there is no such policy, no one should be sent. Councilmember Rosene agreed a policy would be good, but because time is just about up and the opportunity has arisen for Mayor Paulson to go at such a low cost, it is in the best interest of the City. He said he would move for approval of the Mayor's request to attend the Conference and strongly suggest creation of a policy. Councilmember Mann asked the Mayor if he is involved in any of the committees that will meet at the conference, and the Mayor explained he is on the Transportation and Communication Committee. Mayor Paulson explained the whole conference goes to the White House to talk with the President. Councilmember Mann said the Mayor is not actively involved on a committee representing our community, and Mayor Paulson responded to be any more active it costs money. Councilmember Kalligher said she would second the motion based on the cost savings. There was a motion by Councilmember Rosene and seconded by Councilmember Kalligher to approve the Mayor's request to attend the U.S. Conference of Mayors. Voting ayc: Mayor Paulson, Councilmembers Kalligher, Rosene, and Scott. Voting nay: Councilmember Mann. The motion passed. iiz4/94 - - 1s ADJ4TJRNM NT There was a motion by Councilmember Kalligher and seconded by Councilmember Scott to adjourn the meeting. The motion passed unanimously. The Brooklyn Center City Council adjourned at 10;07 p,m, Deputy City Clerk Todd Paulson, Mayor Recorded and transcribed by: Kathy Stratton TimeSavcr Off Sitc Sccrctarial 1/24/94 - 16 - CITY OF BROOKLYN CENTER council Meeting D ate Q 2N/% Agmda Item Number O �� REQUEST FOR COUNCIL CONSIDERATION i ITEM DESCRIPTION: Personal Services Contract - Sy Knapp DEPT. APPROVAL: Gerald G. Splinter, City Mana&r MANAGER'S REVIEW/RECONMENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) Last week I notified the Council that PERA was having difficulty with, and in fact rejected, the • proposed personal services contract between Mr. Knapp and the City of Brooklyn Center for his part -time services over the next sixty days. You will note on the attached letter, PERA adds in the P.S. of that letter that if we can develop a contract with an outside firm who would then employ Mr. Knapp, their objections or problems would be solved. I have talked to Mr. Knapp and his new employer and they have agreed to help us out of this situation by giving us a personal services contract through his new employer for this short -term period. However, in our original contract the agreement was a rate of approximately $45 per hour and because of the requirements within their organization, the minimum rate they can contract Mr. Knapp's services out at will be $62.50 per hour. While this contract would represent an hourly rate increase, Sy and I have agreed the total hours spent will be kept at a level which would not produce more cost to the City than it would if we would have been able to execute the original personal services contract. Attached is a copy of an agreement between HNTB and Brooklyn Center for Mr. Knapp's services from February 8, 1994, through March 31, 1994. RECOMMENDED CITY COUNCIL ACTION Authorize proper officials to sign contract for personal services of Mr. Knapp through his new employer, HNTB for a term not to exceed sixty days. Public Employees Retirement Association of Minnesota ,a ,_ Suite 200 — Skyway Level , u 514 St. Peter Street* ` St. Paul, Minnesota 55102 �Z (OFFICE) 612 - 2967460 ,._ (TOLL FREE) 1- 800 - 652 -9026 (FAX) 612 - 297 -2547 Member No. 072928 January 26, 1994 Mr. Gerald G. Splinter, City Manager City of Brooklyn Center 6301 SHINGLE CREEK PKWY BROOKLYN CENTER MN 55430 i Re: Mr. Sylvester Knapp Dear Mr. Splinter: This letter will confirm our telephone conversation of January 25, 1994. Upon review of the Contract for Services, Employment Status Questionnaire, and your response to our letter dated January 20, we have determined that Mr. Knapp will be an employee, and not an independent contractor, following his retirement. The committee that reviews such contracts, as well as our legal adviser, feel this is a continuation of his former position. In addition, he is doing this type of work for only the city and does not make such services available to anyone who desires them, he has no investment in a business so cannot realize a profit or loss, and support staff and office space are furnished to him. Mr. Knapp could be rehired by the city as a re- employed annuitant. Under the law, however,'there must be a complete and continuous separation from public service for at least 30 days. If following the 30-day reak he again works .for t city, w r he i Y g Y, he is limited to the amount he can earn without reducing his monthly retirement payments. Based on his current age, he can earn up to $8,040 in calendar year 1994 without affecting his pension. You stated Mr. Knapp is currently on vacation. By this we understand you to mean that he is carried on the payroll as though he were working. Deductions are required from such vacation, which is considered "used." To qualify for the early retirement incentive, the used vacation must end before January 31, 1994. If vacation days remain thereafter, the days must be taken in a lump sum rather than carried on the payroll, which is "unused" vacation. Should he return to service as a re- employed annuitant, his name is to be shown on your Salary Deduction Reports, with the notation, "PERA Annuitant," list his earnings, but no deductions. Equal Opportunity Employer Mr. Gerald G. Splinter Page 2 January 26, 1994 While PERA realizes the burden our determination puts on the city, we trust you will understand.that we must conform with the rules and regulations of the association. If you have any questions, please contact our office. Sincerely, PUBL C EMPLOYEES RETIREMENT ASSOCIATION f , orothy I. r inn BD /dl02 cc Mr. Sylvester Knapp P. S. Mr. Knapp was in the office today and indicated he may work for a private engineering firm who may contract with the city for services. This would be acceptable with PERA;'if the private firm assigns Mr. Knapp to do a job for the city, and the city makes payment directly to the firm, he would not jeopardize his pension from our fund. I..i� ARCHITECTS E NGINEERS PL U NtiERS 67 00 Frrnti1 ifw,lur $math, Lifr 200 ,iff!n!c <drd;c, ,NfnncvAd 554,33 February 3 1994 bj Gerald G. Splinter City Manager City of Brooklyn Center 6301 Shingle Greek Parkway Brooklyn Center, MN 55430 Dear Mr. Splinter: Sy Knapp came in yesterday and asked that 1 submit the attached proposed agreement to you. I understand that the City would like to have Sy assist in wrapping -up some loose ends for the next month or two, but that the State's PERA. group has a problem with him providing those services as an independent contractor. It'd be okay, we understand, if the services were provided as a consultant's employee, and that the purpose behind the enclosed draft agreement. The description of the services to be provided is essentially as described in the draft Sy had submitted to you when he anticipated being an independent contractor. With HNTB's overhead rate of about 150 6 7b, we need to request a billing rate of $62.50 /hour just to cover Sy's direct salary and overhead costs. There is no profit at that rate. I thought you might also be interested in knowing that under the terms of the agreement, Sy is offering to make his services available for nearly 30%' less /hour than what he will make on billable work after this assignment. HNTB will also, of course, be using a normal multiplier for Sy's future billable work. If you have questions or wish to discuss revisions, please call as soon as convenient. Then we can get signed copies in the mail by tomorrow. Sincerely, HNTB CORPORATION Richard D. Beckman Vice President Past -it ` brand fax transmittal memo 7671 It of Pages RDB /jrk :r G ..5 f'�:Ni i? From 1 �' &NC' rxA/ Dept. Phone # Enclosure Fax 4 FaX # rhr UNTX. OFFICSS A',i;;trta3RIA.bA: AIIANT& CA: RATON R? it ` ;!: Ia; E070S. !dAf f l.Aa_...>. N'. P. ^:. /:7:(( IL' CLFI'.,.a� 1 , OK t nN C.';.*1 ( : IthLtS. T.I. !L�ti'I�.k, r,'r rA:RF1rLC. V:p HAR. F <...;. r,7; HtiUST ^p: 1:G NMIANAPC2:5. IN. WI.. CA: hA.ti)Ao : "lY. M0; :„ :.vi, MI: Ui5 ANCT— U.. :'r, Ii),MVILLE. IM `.:u0.., ._ NCL��AUM', :i .. NA.HS'iLL7;,td; NEi"i TORY, vV. :.Y.LAHr;LA r17. UK:'A[.AXZ0. FL: QYr I : %ND P:.R... iii: PI u±eNIX, ^7z RALEIGH, .W. ROC_ {... \il .U.. (: .� .t. AF2,7.LE. c A a: VAN-M, . —...4 r�,:.: V fOUTA. S /ti'd I��dH3F1F.lIlJ EUHH GT:TT 176: ;_0 aid ARCHITECTS ENG INEERS PLANNERS 6700FruxWAarnue .Mll <ll, .t'ull 260 Minxrupol" .MlxnsntQ S+35 February 3, 1994 n�(Gt2) a�iuity3 Gerald G. Splinter City Manager City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 Dear Mr. Splinter: HNTB Corporation (HNTB) appreciates the opportunity to submit our proposal to the City of Brooklyn Center (City) to have Sy Knapp provide certain consultation services to the City. As I understand things, the City would like to have Mr. Knapp available for up to two months to help wrap -up work on some on -going projects. If approved by the City Council, his services are anticipated to be provided during the period February 8, 1994 through March 31, 1994. Scope of Services The services to be performed under this p agreement shall be as g enerally described P P P �' g y below: Program or Project: Gene ar I Serviced Expected: 1994 Street Improvement Projects -in Develop summary of processes and Northwest area, in Southeast area, on procedures to be utilized in official Humboldt Avenue and on 73rd Avenue. consideration of these improvements. Attend and participate in public forums and official hearings relating to these improvements. Provide assistance to the City Engineer in the preparation of feasibility reports. Storm Water Pond, Park and Ride Facility Conduct negotiations with MTC for 65th Avenue Realignment, a written agreement to develop the Park and Ride Facility on a "turn -key" basis. Provide assistance to City staff in activating the property acquisition process. Provide assistance to the City regarding selection of a design consultant, and specifying design parameters for these improvements, Tito if NT3 CB to JI a irs OHIi.S:: n__C.tiL ?f:;A. vA; ,tTLXN i, QA: Ud: rON LOUCE Li: :L{: VV; Ch':�i:vt:, If .LEVS"NU, Cik; CONCOFV, CA; b.{L _Si, T.X. pwwER^ CJ: FAIRv(rt. :i, NS: Knk: fu &3, I'- ti(*,,_. M.N..:E tti DS{::n(K)IJS, :N, t&Vt;,_. : {, ; CI,..... I {.a.. :N. % SJ. _ ?+ {:;;:c, c5. C.{• LQUOVIIJ.E KY, N r(; MIL\0.{I KDg ,. Wt. MIN N.LIVOIX' MN, NnzkV _� 'fir. i:L,c C.11:, \.c QKL{L =),MA CITY, OK; OBLSb'..t: rE.e a /_ .L_'40 VA ILK , :: %HO ° ".OL AY. ,C.tI.EC F. N k( s_:..n::O %vUV IY NY; :iEdTTLE. mn:'i,ttd. "n. FL: TUI -iA, i;K: FEB 03 '94 11 :20 HHTB MINNEAFC)LIS P.3 /5 Page 2 Program or Project: General Services Expected: Brooklyn Boulevard Improvements. Conduct negotiations for a cooperative agreement with Hennepin County regarding the sharing of responsibilities for design and property acquisition relating to these improvements. Assist staff and BRW (the City's planning consultants) in evaluating the potential for redevelopment of commercial properties along Brooklyn Boulevard, and developing a financing plan for these improvements. City Garage Improvements. Provide direction to Mjorud Architecture (the City's consulting architect) in the completion of plans and specifications for this project, with continued emphasis on keeping the project within budget, while dealing the special design issues on a team work basis. Water Management Plan (city -wide plan). Evaluate the draft of the Phase I report as prepared by BRAA. Review this report with the WMP Task Force, and submit recommendations regarding Phase 11 of the plan. Water Management Plan in Brookdale Area. Based on the report prepared by SEH Inc., conduct discussions and negotiations with Brookdale and with the City of Minneapolis, with the goal of developing a cooperative implementation program. Capital Improvement plan, Park Assist City staff in updating, formalizing Improvement Program, and ADA and developing an implementation plan for Compliance Program. these improvements. Transit Hub at Brookdale. Represent the City of Brooklyn Center on RTB's steering committee to provide direction as their consultant conducts a feasibility study re: construction of a nhns at Brookdale Page 3 Pro ram or Pr ct: General Services Expected: Other current projects, studies & issues. Prepare a report regarding each current project, study or other significant management issue. In each report, provide a brief overview, a concise status report, and a check list of tasks which must be completed to bring that issue to a successful conclusion. Compensation Mr. Knapp is the only HNTB employee anticipated to perform services under this proposed agreement. The billing rate for Mr. Knapp's services provided hereunder shall be $62.50 per hour. The estimated level of involvement is anticipated to be about 100 hours in February and 60 hours in March. This level would amount to total billings of $10,000.00, which amount shall not be exceeded unless so approved in writing. Invoices shall be submitted not more often than monthly for Mr. Knapp's services, and shall be due within 30 days of receipt. It is further understood that: • No business or travel expenses are anticipated in the erformance of these e p p e s rvices. • 'There will be no billing for materials, tools, equipment, etc. used (if any) in performing the services. • The City will provide secretarial staff to type reports and correspondence relating to Mr. Knapp's assignments hereunder, and will provide office space for Mr. Knapp in the City Hall at no charge. If the City is in agreement With the terms and conditions described in this proposed agreement, please so indicate by signing and returning one copy, which will serve as our copy of the Professional Engineering Services Agreement. The second copy is, of course, for the City's files. Page 4 Again, we appreciate the opportunity to have lair. Knapp assist the City as described herein. Please call if you have questions. Sincerely, HNTB CORPORATION Richard D. Beckman Vice President RDB /jfk cc: Sy Knapp RDBU /Splinter CITY OF BROOKLYN CENTER Council Meetin Date 02/07/94 0 Agenda Item Number (� REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: DISCUSSION ITEM - NORTHWEST AREA STREET AND UTILITY IMPROVEMENTS DEPT. APPROVAL: Mark 1f. Maloney, City6ehgineer MANAGER'S REVIEW /RECOMAMNDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached Yes The "Step 5" meeting of the Building Block process for Northwest Area ® Improvements was held on January 25, 1994 at Willow Lane Elementary School. Attendance was good (30 -35 people), and by meeting's end the consensus was for the City to continue with the preparation of the feasibility study. Some of specific items /issues discussed include: - better delineation of the drainage area - further analysis of school bus routes in (through) the area - creation of on- street parking adjacent to Willow Lane Park - possible improvements to the street lighting in the area - ongoing analysis of 71st /Perry traffic issue(s) - impacts of proposed street grades Notes taken during the meeting are attached for reference. As mentioned above, the direcdtion given to staff by the residents in attendance was to continue with the Building Block process with the goal of addressing possible improvements in 1994. RECOMMENDED CITY COUNCIL ACTION No formal City Council action is required at this time. Staff anticipates that • the Feasibility Study for improvements in the Northwest Area will be presented at the regular meeting scheduled for February 28, 1994. Northwest Area Meeting Notes January 25, 1994 Attendance: About 30 -35 people Sy Knapp, Director of Public Works, gave the introduction and went over the building block process. He explained that if there is an interest, we could do the next steps over the next 4 -6 weeks. Mark Maloney, City Engineer, showed existing storm sewer and drainage system. Mark explained about half of sanitary sewer would need to be replaced due to defects or conflict with new storm drainage. 30-35% of water main needs to be replaced due to conflicts. Q. The drainage areas are wrong - water comes from Group Health area. Mark We'll look at it again and make sure it's right. Diane Spector, Public Works Coordinator, reviewed the proposed special assessments and the process. Sy addressed the issue which had been brought up at a previous meeting, cut - through traffic on 71st and Perry. He mentioned that he had been aware of this issue for many years. He asked how many people present lived on 71st or Perry. About 15 -20 people raised their hands. Sy Do you think there is a cut - through problem? A. Yes, in the morning cut - through goes to north; in the evening it goes to south. Q. What is city's opinion? Is 1,000 cars on Perry excessive? Sy On upper end, not too unusual to have that many, but not cut - through. Q. School buses use this as a cut - through also and they are not going to Willow Lane School - 6 or 7 on 71st and a dozen or so on Perry. Sy One idea is 2 cul -de -sacs - make 71st and Perry separate streets . Q. Is city concerned about access to school? Sy I have talked to the school - they've said they're interested in working together. They didn't have enough time obviously, to evaluate impact on bus routes. Their first reaction is they're willing to look at it seriously. Q. The school has a driveway on Brooklyn Boulevard, north of apartments. They could still have access, if needed. Sy People on 71st, what would you think? A. Would prefer to cut -off at Brooklyn Boulevard. Removing that access would help our homes' value. The problem is that would leave a very long cuI -de -sac - don't like to have one more than 600 feet. Q. How about splitting Perry and school parking lot, otherwise people would find a shortcut. Q. Real convenient to have both accesses, but something has to be done. Q Two cul -de -sacs, how would that sit as far as hydrants? Sy Would be easy to do - water main would go under the cul -de -sac, and we would add hydrants as necessary. Q. How about speed bumps as a temporary solution? Sy How about speed humps? Being tried on Unity. It is a possibility. Q. Do neighbors want to eliminate traffic or slow it down? Sy Well? A. Both, but mostly speed - if you could slow them down that would be good. Q. If you could knock down amount of traffic, that would be better for property values than speed humps. If I were bum h looked out m and saw s speed hum p p buying a house and oo ed o the window p p, my reaction would be why? Is there too much speeding traffic. It wouldn't be attractive. Sy Another option is to make 71st one way eastbound - northbound could still get out. My impression is that the major problem is cut - through traffic from the north. A. It goes one way in a.m. and other way in p.m. Q. How do police feel about it? If you have through traffic isn't there more chance for crime? If you block it off the only people there are people for that neighborhood. Q. Would there be bike access through cul -de -sac? A. Yes. I would rather have a person on a bike hit my child than a person in a car. Q. Police should have records of speeding, people driving upon grass. Q. School district should do what we want them to do. Q. In the spring and fall cars park on both sides of street on Perry, which is o.k. because they are using the park. Could there be diagonal parking? Some way to get cars off street? Sy We talked with the school - they are interested in improving their drainage, also some of their playground equipment is old. Both school and city are looking at installing one set of playground equipment that meets everybody's needs. The school is looking at enhancing the neighborhood. Q. Brooklyn Boulevard is a county road, cut - through could be reduced if there was a right turn lane at 69th. Sy Talked about Brooklyn Boulevard project. Q. I suggest everyone start contacting Mr. Opat to work on upgrading 69th. That project is long overdue. Sy What we've talked about is a 3rd two way left turn lane - can do within limits of existing blacktop. Q Storm drains were poorly designed. Sy I call . it a minimum skeleton system. Q Would you agree improvement needs to be done sooner or later? Sy Sooner the better. Q. If you do this utility work bits and pieces, will we have problems later? A. Whenever construction or trenching gets anywhere near a problem, we'll take the safe way out and replace main. Q. You said sewer and potable water were near to each other? Sy At same elevation, but 10 feet apart. Q. Don't you usually want a couple feet different elevation? Sy That's preferred. Q. With new curb will streets be widened or same width? Mark Widths now vary 29' -31'. What would go in would be 30' . Q. Change grades? Mark Would work at adjusting grades, some would go up a little, some down - but has to work M with your driveways and garages - we are confident will work, won't do it if we can't. Q. What's the advantage for people on 69th? A. Not much (described corner assessment policy). Q. Street lights? Sy Is there interest for additional street lights? (seemed to be) - We'll put together options. Q. Undergrounding? Will work with NSP to look at what could be done. Sy How many in the room are supportive of improvements? (Just about everybody raised their hand.) Obviously don't have everyone from the neighborhood here - please talk this over with your neighbors. Q. What about gas station on corner of 69th - is there a problem with oil contamination? Sy Very, very limited contamination. The owner had all approvals and permits and we would expect construction in spring. Other Issues Or Concerns Raised • use of SMART unit or radar on Perry Avenue • Driveway cut on Brooklyn Boulevard for school property • evaluation of origin /destination of school buses in area • 6 people at meeting lived on 71st Avenue, 12 lived on Perry Avenue and the rest were scattered in the Northwest Area. Respectfully Submitted, 'Diane - Spector % ' CITY OF BROOKLYN CENTER Council Meeting Date 2/ Agenda Item Number U REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: AGREEMENT WITH MTC REGARDING IMPROVEMENT PROJECT NO. 1993 -18, MTC PARK - AND -RIDE DEPT. APPROVAL: Diane Spector, Public V,or s Coordinator �? MANAGERS REVIEW/RECOMIVIENDATION: J No comments to supplement this report C en pp p . omm t elow /attached SUMMARY EXPLANATION: (supplemental sheets attached Yes The City Council conducted two public hearings on 6/28/93 and 10/25/93 regarding construction of an MTC Park - and -Ride facility on the northwest corner of Brooklyn • Boulevard and 65th Avenue. Development of the facility was approved, subject to execution of an agreement with MTC, at that 10/25 meeting. Since that time staff has negotiated the attached agreement with MTC staff. The MTC Board of Commissioners approved this agreement (see attached resolution) on January 25, 1994. The attached memorandum details issues and makes recommendations. These recommendations are summarized as follows: Special Assessments The only item which was an issue with the MTC Board was the question of special assessments for the 65th Avenue street improvement. The City usually considers levying special assessments to pay some or all of the cost of such an improvement. The city had proposed to MTC that it consider paying the cost of any special assessments which would be levied on residential properties. The MTC agreed with the principle behind the City's request, but expressed concern regarding the precedent set, given the many future Park - and -Ride facilities it will be negotiating to build. The MTC has offered to pay one -third the cost of the proposed special assessments for the single family residential properties on the south side of 65th, proposing that the City consider paying one -third and the property owners one -third (about $516). It is recommended that the City accept the MTC's offer. Accepting the offer in no way obligates the City to levy ANY special assessments for the construction of 65th Avenue. However, it does assure that if the Council chooses to levy special assessments, the MTC agrees to pay a one -third share of the single family assessments. Joint Powers Agreement It is recommended that the City Council approve the agreement as amended by MTC - accepting MTC's offer to pay one -third the special assessments. The Council can consider the question of whether to consider levying any special assessments at all at a later date. Realignment of 65th Avenue The Council expressed a desire to see if 65th Avenue could be realigned even more than was initially proposed by staff. It is recommended that over the coming months staff meet individually with property owners on the south side of 65th to consider realignment issues. Following those meetings, staff would meet with MTC to review the input and reach agreement on a recommendation to the Council. It is recommended that the proceedings regarding possible special assessments NOT be initiated until the 65th Avenue alignment and design issue is finalized between MTC and the City. Professional Services for Property Acquisition and Relocation It is recommended that RFPs for these services be solicited as soon as possible, and brought back to the Council on February 28, 1994. According to the terms of the agreement, proposals shall be reviewed by and a recommendation jointly made by the City and MTC. It is recommended that the selection committee be composed of the City's Public Works Coordinator; either the City,Engineer or a representative from the City Attorney's office; and the MTC Manager of Public • Facilities. RECOMMENDED CITY COUNCIL ACTION Two resolutions are provided for Council consideration: • A resolution authorizing execution of the Joint Powers Agreement. • A resolution authorizing staff to solicit RFPs for professional services relating to property acquisition and relocation. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING AN INTERAGENCY AGREEMENT WITH MTC REGARDING DEVELOPMENT OF A PARK -AND -RIDE FACILITY IN THE NORTHWEST QUADRANT OF THE BROOKLYN BOULEVARD /65TH AVENUE INTERSECTION, IMPROVEMENT PROJECT NO. 1993 -18 WHEREAS, the City Council on June 28, 1993 and October 25, 1993 conducted public hearings regarding development of a Park - and -Ride facility in the Northwest quadrant of the Brooklyn Boulevard /65th Avenue intersection; and WHEREAS, the City Council on October 25, 1993 approved the construction of said facility, subject to the negotiation of a joint powers agreement with the Metropolitan Transit Commission specifying details of said construction; and WHEREAS, an agreement has been negotiated with and approved by the MTC Board of Commissioners at its January 25, 1994 meeting. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. The City Council accepts'the MTC's proposed amendment to the agreement which would specify that MTC would pay one -third the cost of single- family residential special assessments levied against properties on the south side of 65th Avenue N, between Brooklyn Boulevard and Indiana Avenue, 2. The Mayor and City Manager are hereby authorized to execute said agreement as amended. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof:' and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING STAFF TO SOLICIT PROPOSALS FOR PROFESSIONAL SERVICES RELATING TO LAND ACQUISITION AND RELOCATION SERVICES, IMPROVEMENT PROJECT NO. 1993 -18, MTC PARK -AND -RIDE, AND 1992 -29, STORM WATER TREATMENT POND AT I694 /BROOKLYN BOULEVARD WHEREAS, the City of Brooklyn Center has initiated the construction of a Park - and -Ride facility and a storm water treatment pond in the southwest quadrant of the intersection of I694 and Brooklyn Boulevard; and WHEREAS, said projects will require the acquisition of fourteen parcels of land; and WHEREAS, the City Manager has recommended that the City hire a land services consultant and a relocation consultant to provide acquisition and relocation services for the owners of said properties; and WHEREAS, the City's joint powers agreement with the Metropolitan Transit Commission specifies that MTC will pay the costs of said services for the ten parcels to be acquired for the Park - and -Ride, and the City the costs for the four parcels to be acquired for the pond. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Brooklyn Center, Minnesota, that: 1. The Requests For Proposals are hereby approved. 2. City staff is hereby authorized to solicit proposals from qualified land services and relocation services consultants. 3. The City's portion of costs for these services shall be charged to the Storm Drainage Utility. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Minutes of Regular Commission Meeting (Recessed) and page 3 Minutes of Reconvened Commission Meeting January 25 and 26, 1994 Specific It ms Placed on the Agenda i d dvertis' l TC Prop ie a ncl n id r oli -- Mr. Sather briefly reviewed Commission discussions and directions given thus far to staff relative to the proposal. Sather then invited Ms. Alexander to report. Ms. Alexander reported that she contacted officials of transit systems wluch have instituted policies prohibiting advertisements promoting the consumption of tobacco products and of alcoholic beverages, i.e. officials in Denver, Seattle, Columbus Ohio, Sacramento and Ottawa. None of these systems, said Alexander, exempt beer and /or wine from their lists of prohibited beverages. The promotion of nonalcoholic beers, however, said Alexander, are permitted by the six systems mentioned. Discussion ensued and Mr. Cummings was invited to participate. Following the discussion, there was consensus that the Commission not include language in this policy relative to political advertisements. Commissioner Paulson suggested that for a period of one year, beer and wine be exempted from the ban on advertisements promoting the consumption of alcoholic beverages, after which the Commission could revisit the issue. Commissioner Dean spoke to support the suggestion. Concerning language to be included relative to the exemption of beer and wine, Mr. Sather requested that staff be allowed to bring back one or more "prototype" proposals for the Commission's consideration at the February 1, Work Session. Final action to adopt the policy, Sather, could b P P � e taken on February Y 8. The re was consensus in favor of taking up further consideration of the policy on February 1, 1994. Sacit Bids for C a rd-Ac cess Secuijty�ystem -- As recommended by the Transit Development Committee at its meeting this day, January 25, the Commission authorized staff to proceed to advertise in solicitation of bids for the provision of a replacement to the D2000 card - access system. Enter Agjt fM2ntL to Develop Brooklyn Center Park- Lot -- As recommended by the Transit Development Committee at its meeting this day, January 25, the Commission duly adopted the following Resolution: RESOLUTION 94 - 08 AUTHORIZING THE JOINT POWERS AGREEMENT BETWEEN THE MTC AND THE CITY OF BROOKLYN CENTER -- APROJECT 3358 -- THE CONSTRUCTION OF A 2 30 CAR PARK /RIDE LOT AT HW'- . I -594 AND BROOKLYN BOULEVARD . - Minutes of Regular Commission Meeting (Recessed) and Pa e 4 Minutes of Reconvened Commission Meeting 8 January 25 and 26, 1994 Specification No. 10- 676 -94 -001- 3420 -4 -3358; 10- 631 - 04-- 001 - 3420 -4 -3358; 10- 633- 04 -001- 3420 -4 -3358; and 10- 676 -91 -001- 3420 -4 -3358 WHEREAS the Metropolitan Transit Commission has identified certain real property in the City of Brooklyn Center located generally in the south west quadrant of Hwy I -694 and Brooklyn Boulevard Interchange, herein referred to as the study area, as a potential location for a park /ride lot; and WHEREAS by previous agreement dated February 4, 1993, the City and the MTC conducted studies as described in the said- agreement; and WHEREAS the City, with the cooperation and participation of the MTC, has conducted public informational meetings and two public hearings regarding the development of such facility; and WHEREAS the City Council has approved the acquisition of property for and the development of a park /ride facility within the study area subject to the final approval of such proposal by the MTC and development and execution of an agreement for development of such facility between the City and the MTC; and WHEREAS the MTC wishes to provide such final approval of the proposal and to enter an agreement with the City to acquire properties for and to develop an agreement, provided the MTC reimburses the City for all costs associated with the acquisition and development of such facility; BE IT THEREFORE RESOLVED that the Chief Administrator is authorized to execute a joint powers agreement between the MTC and the City of Brooklyn Center for the development and construction of a park /ride near Hwy 1 -694 and Brooklyn Boulevard. t Dat . publiQ Hearings -- As recommended by the Transit Development Committee at its meeting this day, January 25, the Commission set public hearings as follows; (i) March 3, 1994 at 7:00 p.m., in the Community Meeting Room at the Southdale Mall in Edina to receive comments on proposed service changes to Routes 35 ABHJKT and 44AB and on (ii) March 2, 1994, at 7:00 P.m. in the Woodbury Public Works Building to receive comments on proposed service changes to Routes 94M Sr W and to Local Routes 8 and 49. Enter Lease for prope to HouS Police D p ment -- As recommended by the Transit Development Committee at its meeting this day, January 25, the Commission duly adopted the following Resolution: RESOLUTION 94 - 09 AUTHORIZING EXECUTION OF A LONG -TERM LEASE AGREEMENT PROPERTY TO HOUSE MTC POLICE DEPARTMENT 'NT FOR CITY 6301 SHINGLE CREEK PARKWAY OF :BROOKLYN BROOKLYN CENTER, MINNESOTA 55430 TELEPHONE: 569 -3300 CENTER FAX: 569 -3494 EMERGENCY - POLICE - FIRE 911 MEMORANDUM February 2, 1994 TO: G. G. Splinter City Manager FROM: Diane Spector Public Works Coordinator SUBJ: Joint Powers Agreement With MTC Regarding The Park and Ride Facility The City Council conducted two public hearings on 6/28/93 and 10/25/93 regarding construction of an MTC Park and Ride facility on the northwest corner of Brooklyn Boulevard and 65th Avenue. Development of the facility was approved, subject to execution of an agreement with MTC, at that 10/25 meeting. Since that time staff has negotiated the attached agreement with MTC staff. The MTC Board of Commissioners approved that agreement on January 25, 1994, subject to resolving an issue regarding special assessments. This issue is described in more detail below. This memorandum summarizes the major issues and presents recommendations for consideration by the City Council at its February 7, 1994 meeting. Joint Powers Agreement The Joint Powers Agreement covers the following major issues: • The City agrees to construct a "turnkey" facility. In other words, the City will be the lead agency, will be responsible for acquiring and clearing the properties and managing the construction, and will turn over the facility to MTC when complete. i;;C0C%"" Page 2 • When the City has acquired the properties needed for the Park and Ride and the City's pond and park facility, the City will replat the property. MTC agrees to dedicate right of way on Brooklyn Boulevard necessary for future widening of that county road, at no cost to the City or the County. • The City will select, with the concurrence of the MTC, a design and construction management consultant using the established policy for procurement of professional services. • The MTC agrees g es to pay for all costs associated with the purchase of ten properties, including acquisition, relocation, management, clearing, platting, etc. The MTC agrees to pay for all costs relating to construction of the Park and Ride facility, including design, construction services, and contract construction. The MTC agrees to pay for one -half the cost of the reconstruction of 65th Avenue to an "oversized" standard, and adding curb and gutter. • The MTC agrees to pay the City of Brooklyn Center a 2 percent administrative charge. Special Assessments One final issue, which is the only item of concern to the MTC Board, is the question of special assessments for the reconstruction of 65th Avenue. The City usually considers levying special assessments against properties benefitting from a street improvement project. The City proposed to MTC that it consider paying the special assessments which would normally be levied against the several single family residential properties on the south side. This reflected the City's position that 65th Avenue would not have needed to be reconstructed except for the construction of the Park and Ride facility. MTC understood that position, and agreed in principle to it. However, staff was equally concerned about setting that precedent, in light of the many future Park and Ride projects contemplated. Accordingly, the Board suggested that the MTC staff and the City work out a "fair" distribution of the costs of those special assessments. MTC suggests splitting the assessments 1 /3 - 1 /3 - 1 /3 between MTC, the City, and the residents. The City's established rate for 1994 is $1,550 per residential property. Since that rate represents approximately 30 percent of the total costs for constructing a residential street, the net impact under such a proposal would be that the residents would pay a rate which would represent only 10 percent of such costs, or about $516. For that assessment, the residents would "get" a new roadway, curb and gutter, and for those properties between the curves, realignment of 65th Avenue away from their homes. i Page Under the special assessment process outlined in Chapter 429 of the Minnesota Statutes, the Council would be required to conduct an Improvement Hearing (which specifically notes that special assessments will be considered) before a contract for construction of 65th Avenue could be awarded. I recommend that the Council accept MTC's proposal to pay one -third the cost of the proposed special assessments, and execute the agreement with MTC on that basis. If, following the improvement hearing, the Council wishes to further reduce or even eliminate special assessments for the residential properties (or all the properties), then the MTC would continue to contribute one -third the assessment, and the City would pick up some or all of the rest. Realignment of 65th Avenue During final discussions regarding selection of a Park and Ride option, the Council expressed a desire to see if 65th Avenue could be realigned even more than was proposed by staff. Following approval of this agreement, staff would meet individually with each property owner on the south side of 65th Avenue to review the proposed alignment and design of 65th Avenue. Following these meetings, staff would meet with MTC to review the input received from the property owners, and reach agreement on a recommendation to the City Council regarding the alignment and design of the 65th Avenue roadway. Under the terms of the agreement with MTC, the alignment and design of 65th Avenue will be as shown on Plan Alternate 7 (Exhibit D) unless amended by mutual agreement between MTC and the City. I recommend that the proceedings regarding special assessments noted above NOT be initiated until the 65th Avenue alignment and design issue is finalized between MTC and the City. Professional Services for Property Acquisition and Relocation To begin the property acquisition process, I recommend that the Council adopt a resolution which authorized staff to solicit proposals for professional services. As we had for the 69th Avenue land acquisition, I recommend we retain one consultant to manage property appraisals and negotiate purchase agreements, and one consultant to provide relocation services. Our City Attorney's office would provide closing and legal services. I would expect to bring to the Council for its consideration on February 28 recommendations and contracts for these consultants. It is especially important that we get this part of the process going as soon as possible as several property owners are anxious to begin the acquisition process. Proposed Schedule Page 4 The following is the proposed schedule for the combined Park and Ride, 65th Avenue, pond, park, and storm drainage improvement projects: April- October, 1994 Acquisition of properties and relocation of residents. June - December, 1994 Removal of homes and apartment buildings, property clearing, etc. (in several contracts in 1994). early summer, 1994 selection of a final design consultant, using the RFP process as defined by City policy and incorporated into the agreement with MTC. Note: this final design contract should include at least the following design elements: • the Park and Ride facility • the 65th Avenue reconstruction • stormwater pond construction • park and trail improvements • stormwater system improvements as needed to serve the section of 65th Avenue between Brooklyn Boulevard and Indiana Avenue • storm water system improvements as necessary to resolve the Marlin Park/Indiana Avenue flooding problems • construction of the relief storm sewer from Brooklyn Drive to Shingle Creek (as recommended in BRAA's Water Management Plan) late 1994 or early 1995 award of a contract for construction of the above -noted improvements in accordance with plans and specs developed by the consultant. late summer, 1995 completion of construction Respectfully Submitted, D' ne ector, Public Wo ks Coordinator JOINT POWERS AGREEMENT THIS AGREEMENT made this day of , 1994 by and between the City of Brooklyn Center, a Minnesota municipal corporation (hereinafter referred to as "City ") and the Metropolitan Transit Commission, a public corporation and political subdivision of the State of Minnesota (hereinafter referred to as "MTC ") pursuant to the authority set forth in Minnesota Statutes §§ 471.59 and 117.016; WITNESSETH: WHEREAS, the City has identified certain real property in the City of Brooklyn Center located generally in the southwest quadrant of the I- 694 /Brooklyn Boulevard interchange (hereinafter referred to as the "Study Area ") as a potential location for a storm water holding pond and associated facilities; and WHEREAS, the MTC has identified the Study Area as a potential location for a Park and Ride facility; and WHEREAS, by previous agreement dated February 4, 1993 the City and MTC conducted studies as described in said agreement; and WHEREAS, the City, with the cooperation and participation of MTC, has conducted public informational meetings and two public hearings regarding the development of such facilities; and WHEREAS, the City Council has approved the acquisition of property for, and the development of the storm water holding pond and associated facilities within the study area; and the City Council has also approved the acquisition of property for, and the development 1 of a Park and Ride facility within the study area, subject to the final approval of such proposal by the MTC and the development and execution of an agreement for development of such facility between the City and the MTC; and WHEREAS, the MTC wishes to provide such final approval of the proposal and to enter into agreement with the City to acquire properties for, and develop the Park and Ride facility on a "turn key" basis; and the City is agreeable to enter into such an agreement provided MTC reimburses the City for all costs associated with the acquisition and development of such facility; and to coordinate those activities with its acquisition and development of the storm water holding pond and associated facilities. NOW THEREFORE, on the basis of the premises and the mutual covenants and agreements hereinafter set forth, it is agreed as follows: ARTICLE I - ACQUISITION AND CLEARANCE OF PROPERTIES; AND DEVELOPMENT OF A SUBDIVISION PLAT Section I -A - Acquisition of Properties The City agrees to acquire all properties needed for the development and construction of the plan for "Storm Water Pond /Park and Ride Facility, Alternate 3" as shown on Exhibit A ( "Storm Water Pond /Park and Ride Facility, Landscape Plan ") hereto attached; and as listed and legally described on Exhibit B hereto attached. Such acquisition proceedings shall be conducted and completed in accordance with all 2 applicable laws and rules for acquisition of properties and relocation payments, specifically including the following: Minnesota Statutes, Chapter 117; Minnesota Statutes, Section 117.52; and Brooklyn Center Charter, Chapter 9. For the purpose of acquiring these properties, the City will employ the services of qualified appraisers, property acquisition negotiators, and relocation consultants. The process for selecting and contracting for such services shall comply with the City's "Policy for Procurement of Professional Services" (Exhibit C hereto attached), and it is agreed that MTC's Manager of Public Facilities or designee shall serve on the selection committee for this purpose. The City's Attorney shall provide all legal services associated with the acquisition of these properties. Section I -B - Maintenance, Risk Management and Clearance of Properties The City agrees that, after acquiring properties which include existing buildings or other structures, it will provide maintenance, security and risk management services to those properties; that it will prepare plans and specifications for the removal of all such buildings, structures and other facilities which will not be needed for the future uses for which these properties are intended; will receive bids and award contracts for this work in accordance with laws pertaining to such contracts, including Minnesota Statutes §§ 471.345 and 574.26, and will provide contract supervision and administrative services to assure completion of said work in accordance with such contracts. 3 Section I -C - Development of a Subdivision Plat The City agrees to develop and record a subdivision plat in compliance with the City's Subdivision Ordinance (Chapter 15 of the City's Code of Ordinances). The following features shall be incorporated into said plat: 1. Dedication of additional right -of -way for future improvements to County State Aid Highway 152 (Brooklyn Boulevard) as contemplated in plan Alternate 3 (Exhibit A hereto), or as may be later amended by mutual agreement of the parties. 2. Dedication of additional right -of -way for future improvements to 65th Avenue North as contemplated in plan Alternate 7 (Exhibit D attached hereto) or as may be later amended by mutual agreement of the parties. 3. The property which the City will subsequently convey by warranty deed to the MTC shall be platted as one or more lots, subject to the direction of the MTC Manager of Public Facilities or designee. It is further understood that a permanent drainage and utility easement over a portion of the MTC property shall be shown on the plat for the purpose of flood storage. 4. The property which the City will retain for its use as a storm water holding pond and associated facilities shall be platted as one or more lots, subject to the decision of the City. 5. Additional easements, as agreed to by the City and MTC, shall be included on the plat, or prepared and executed as separate documents concurrently with the platting process. 4 For the purpose of developing and executing such subdivision plat, the City will employ the services of a registered and qualified land surveyor. The process for selecting and contracting with such surveyor shall comply with the City's "Policy for Procurement of Professional Services" (Exhibit C hereto attached) and it is agreed that the MTC Manager of Public Facilities or designee shall serve on the selection committee for this purpose. ARTICLE II - DEVELOPMENT OF PLANS AND SPECIFICATIONS FOR CONSTRUCTION, AND PROVISION OF CONSTRUCTION MANAGEMENT SERVICES The City agrees to develop detailed plans and specifications for the construction of the storm water holding pond and associated facilities, for the Park and Ride facilities, and for the reconstruction of 65th Avenue North between Brooklyn Boulevard and Indiana Avenue North as contemplated in plan Alternate 7 (Exhibit D hereto attached) or as may be later amended by mutual agreement of the parties. In addition, the City agrees to provide construction management services as needed to monitor and assure completion of construction in accordance with the plans and specifications for this work. All portions of these plans and specifications which relate to construction of the Park and Ride facility shall be subject to review and approval by the MTC Manager of Public Facilities or designee. 5 For these purposes the City will employ the services of a registered and qualified engineering consultant. The process of selecting and contracting with such consultant shall comply to the City's "Policy for Procurement of Professional Services" (Exhibit C hereto attached) and it is agreed that the MTC Manager of Public Facilities or designee shall serve on the selection committee for this purpose. Alternatively, the City may assign a portion or all of this work to its Engineering staff, if MTC agrees in writing to ,such assignment. ARTICLE III - CONSTRUCTION BY THE CITY Section III -A - Contract Award and Construction The City shall receive bids and award a construction contract to the lowest responsible bidder, subject to concurrence by the MTC in that award, in accordance with MTC- approved City plans, specifications and /or special provisions designated by the City as City Improvements No. 1993 -18 and 1994 -13; and by the MTC as MTC Project No.3358. The contract construction shall be performed in accordance with MTC- approved City plans, specifications and /or special provisions. Section III -B - Documents to be Furnished to the MTC The City shall, within 7 days of opening the bids for the construction contract, submit to the MTC a certified copy of the low bid and an abstract of all bids together with the City's 6 request for concurrence by the MTC in the award of the construction contract. The City shall not award the construction contract until the MTC Manager of Public Facilities or designee advises the City in writing of its concurrence therein. Section III -C - Direction, Supervision and Inspection of Construction The contract construction and administration shall be under the direction of the City and under the supervision of a registered professional engineer;. however, the MTC cost participation construction covered under this agreement shall be open to inspection by the MTC Manager of Public Facilities or designee. The City shall give the MTC five days notice of its intention to start the contract construction. The responsibility for the control of materials for the MTC cost participation construction covered under this agreement shall be on the City and its contractor and shall be carried out in accordance with Specifications No. 1601 through and including No. 1609 as set forth in the Minnesota Department of Transportation's "Standard Specifications for Construction, 1988 edition". Section III-D - Completion of Construction The City shall cause the contract construction to be started and completed in accordance with the time schedule in the construction contract special provisions. The completion date for the contract construction may be extended by an exchange of letters between the City Manager 7 or designee and the MTC Manager of Public Facilities or designee for unavoidable delays encountered in the performance thereof. Section III-E - Additional Construction, Plan Changes, Etc. The MTC shall not participate in the cost of any contract construction that is in addition to the MTC cost participation construction covered under this agreement unless the necessary MTC funds have been encumbered prior the performance of the additional contract construction and the terms and conditions in the following paragraph have been met. All changes in the plans, specifications and /or special provisions for the MTC cost participation construction covered under this agreement and all addendums change e orders and /or supplemental agreements entered into by the City and its contractor for MTC cost participation construction covered under this agreement must be approved in writing by the MTC Manager of Public Facilities or designee before payment is made by the MTC therefor. Section III -F - Compliance with Laws, Ordinances and Regulations The City shall, in connection with the award and administration of the construction contract and the performance of the contract construction, comply and cause its contractor to comply with all Federal, State and Local laws, and all applicable ordinances and regulations. 8 ARTICLE IV - BASIS OF PAYMENT BY MTC Section IV -A - Schedules A, B, C, D, and E are made a part hereof by reference: Schedule "A" includes all anticipated MTC cost participation, items relating to property acquisition, and for the City's administrative charges for managing and administering this work. Schedule "B" includes all anticipated MTC cost participation items relating to maintenance, the provision of security, risk management services for those properties described in Schedule A, from the date of the City's acquisition of these properties to the date title to those properties is conveyed to MTC, as provided in Article VII of this agreement, and for the City's administrative charges for managing and administering this work. Schedule "C" includes all anticipated MTC cost participation items relating to construction of the Park and Ride facility and reconstruction of 65th Avenue North, including costs for building removals, utility relocations necessitated by these improvements, and for the City's administrative charges for managing and administering this work. 9 0 Schedule "D" includes all anticipated MTC cost participation items relating to professional services (legal, financial, engineering, surveying and architectural) and for the City's administrative charges for managing and administering this work. Schedule "E" summarizes all anticipated MTC cost items. Section IV -B - Addendums, Change Orders and Supplemental Agreements The MTC shall share in the costs of construction contract addendums, change orders and /or supplemental agreements which are necessary to complete the MTC cost participation construction covered under this agreement and which have been approved in writing by the MTC Manager of Public Facilities or designee. Section IV -C - Settlements of Claims The MTC shall pay to the City the cost of any settlements of claims made with the City's contractor in connection with the MTC cost participation construction covered under this agreement. Section IV -D - Liquidated Damages All liquidated damages assessed the City's contractor in connection with the construction contract shall result in a credit shared by the MTC and the City in the same proportion as their total construction cost share covered under this agreement is to the total contract construction cost before any deduction for liquidated damages. 10 ARTICL V - P E AYNTENT BY THE MTC Section V -A While Schedules A through E show the MTC's share of costs under this agreement based on the best estimates of those costs now available, it is agreed that MTC's actual share of costs will be based on actual costs, and that payments to the City shall be made based on the schedules hereafter described: V -Al - For all items included in Schedules A and B: The City shall bill MTC monthly for all costs incurred in the previous month. Payment is due on receipt. V -A2 - For all items included in Schedules C and D: The City shall bill MTC monthly. Payment is due on receipt. Upon completion of all contract construction, the City shall prepare a final payment schedule and shall submit a copy to MTC. ARTICLE VI - GENERAL PROVISIONS Section VI -A - Claims All employees of the City and all other persons employed by the City in the performance of contract construction, construction engineering and /or maintenance covered under this agreement shall not be considered employees of the MTC. All claims that arise under the Worker's Compensation Act of the State of Minnesota on behalf of the employees while so 11 enQaaed and all claims b aims made by any third parties as a consequence of any act or omission on the part of the employees while so engaged on contract construction, construction engineering and /or maintenance covered under this agreement shall in no way be the obligation or responsibility of the MTC. Section VI -B - Nondiscrimination The provisions of Minnesota Statute section 181.59 and of any applicable ordinance relating to civil rights and discrimination shall be considered part of this agreement as if fully set forth herein. Section VI -C - Agreement Approval Before this agreement shall become binding and effective, it shall be approved by a City Council resolution and receive approval of MTC and City officers as the law may provide. Section VI -D Arbitration Clause The parties will attempt in good faith to resolve any controversy or claim arising out of or relating to this agreement rom tl b negotiations between senior executives of the parties P P Y Y ne g p who have authority to settle the controversy (and who do not have direct responsibility for administration of this agreement). The disputing party shall give the other party written notice of the dispute. Within twenty 12 0 days after receipt of said notice, the receiving parry shall submit to the other a written response. The notice and response shall include (a) a statement of each parry's position and a summary of the evidence and arguments supporting its position, and (b) the name and title of the executive whom ill represent that party. The executives shall meet at a mutually acceptable time and place within thirty days of the date of the disputing parry's notice and thereafter as often as they reasonably deem necessary to exchange relevant information and to attempt to resolve the dispute. If the matter has not been resolved within sixty days of the disputing party's notice, or if the parry receiving said notice will not meet within thirty days, either parry may initiate mediation of the controversy or claim in accordance with the Center for Public Resources Model Procedure for Mediation of Business Disputes. If the matter has not been resolved pursuant to the aforesaid mediation procedure within sixty days of the initiation of such procedure, or if either parry will not participate in a mediation, the controversy shall be settled by arbitration in accordance with the Center for Public Resources Rules for Non - Administered Arbitration of Business Disputes, by a sole arbitrator who shall be selected from the CPR Panels of Distinguished Neutrals. The arbitration shall be governed by the United States Arbitration Act, 9 U.S.C. § 1 -16, and judgment upon the award rendered by the Arbitrator(s) may be entered by any court having jurisdiction thereof. The arbitrator is not empowered to award damages in excess of actual damages, including punitive damages. 13 All deadlines specified in this Article may be extended by mutual agreement. The procedures specified in this Article shall be the sole and exclusive procedures for the resolution of disputes between the parties arising out of or relating to this agreement; provided, however, that a party may seek a preliminary injunction or other preliminary judicial relief if in its judgment such action is necessary to avoid irreparable damage. Despite such action the parties will continue to participate in good faith in the procedures specified in this Article. All applicable statutes of limitation shall be tolled while the procedures specified in this Article are pending. The parties will take such action, if any, required to effectuate such tolling. ARTICLE VII - CONVEYANCE OF PARK AND RIDE FACILITY TO MTC The City, upon completion of the Park and Ride facility shall serve upon MTC a "Notice of Release" placing that facility under the jurisdiction of the MTC; and subsequent thereto, after all necessary and required documents have been prepared and processed, and after final payments have been made to the City, shall convey all right, title and interest to the facility and to the properties upon which they are located to the MTC. Upon receipt of the "Notice of Release ", the MTC shall become the authority responsible for such facility and properties. 14 IN TESTIMONY WHEREOF the parties have executed this AGREEMENT BY THEIR AUTHORIZED OFFICERS: CITY OF BROOKLYN CENTER METROPOLITAN TRANSIT COMMISSION By B Mayor Title Date Date By B City Manager Title Date Date This document was prepared by: Engineering Department City of Brooklyn Center 15 a 1 14 N / ; o /_� ldvo 0. q T ., ..% � -- — ! - -- - ,� � ✓� ' ` \ 1 `ems �• %sr _ � � j j �. /� ---- CO. RD. NO. 15 n OA Y w .• O.T[ SnCET X STRGAR- ROSCOH- FAUSCH, INC. ooaY 9' STORM WATER POND /PARK AND oc9u c 1_ x CONSULTING ENGINEERS ■ LAND SURVEYORS - •••°• --•- "•'•" " "' RIDE FACILITY G EaEO ., _ BROOKLYN CENTER, MN r. — C.0. 2m c 09317 7 ^ SRF HO O.TE BY CND MPP pEN$ION •� LANDSCAPE PUN 0931] N.u1C G:1)))�I ))MDVC M1L )Fp 1.. I99) IYIE: t:.a PY EXHIBIT B LEGAL DESCRIPTIONS OF PROPERTY TO BE ACQUIRED .. ............................... PARCEL PID APPROX LEGAL DESCRIPTION NO AREA 1 34- 119 -21 -24 -0008 ,178360 sq ft:,. Lot 1, Block 1, NORTHGATE 2 34- 119 -21 -24 -0009 12,750 sq ft Lot 2, Block 1, NORTHGATE 3 34- 119 -21 -24 -0010 13,125 sq ft Lot 3, Block 1, NORTHGATE 4 34- 119 -21 -24 -0011 13;125 sq ft Lot 4, Block 1, NORTHGATE 5 34- 119 -21 -24 -0012 2b,250 sq ft Lot 5, Block 1, NORTHGATE 6 34- 119 -21 -24 -0053 16,500 sq .: ft Lot 2, Block 1, HAMMS ADDITION 7 34- 119 -21 -31 -0101 15;975 sq. ft Tract A, RLS 970 8 34- 119- 21 -31- 0102 15;975 sq: ft.: Tract B, RLS 970 9 34- 119 -21 -31 -0103 "1'4,900 sq ft Tract C, RLS 970 10 34- 119 -21 -31 -0110 10,800 sq. ft Lot 1, Block 1, HAMMS ADDITION 11 34- 119 -21 -24 -0013 17,335 sq ft Lot 6, Block, NORTHGATE 12 34- 119 -21 -24 -0014 13,430 sq: ft Lot 7, Block 1, NORTHGATE 13 34- 119 -21 -24 -0015 17,Q10 sq`. ft Lot 8, Block 1, NORTHGATE 14 34- 119 -21 -24 -0016 12,844 sq ft ;Lot 9, Block 1, NORTHGATE 15 34- 119 -21 -24 -0017 11,780 sq ft Lot 10, Block 1, NORTHGATE EXHIBIT B CITY OF BROOKLYN CENTER POLICY FOR PROCUREMENT OF PROFESSIONAL SERVICES I. PURPOSE AND NEED FOR POLICY The City of Brooklyn Center periodically employs consultants to provide the following professional services: Architectural services, Engineering services, Land Surveying services and Planning services. A written policy on the selection and retention of these professional consulting services is deemed desireable to achieve the following goals: 1) The best possible professional services at reasonable cost; 2) Equal and open access to the selection process for qualified consultants; 3) A clearly prescribed and identifiable process for consultant selection and retention; 4) Administrative convenience and flexibility; This policy supplements the City's Purchasing Policy as established by Resolution No. 83 -172. II. POLICY It shall be the policy of the City of Brooklyn Center to solicit, negotiate, and continue agreements for professional consulting services on the basis of demonstrated qualifications, competent performance, and, fair and reasonable compensation. It shall also be the policy of the City to publicly solicit proposals for the provision of professional consulting services when new, or significantly changed, requirements arise. III. PROCEDURE The following procedures are intended to implement the spirit of this policy, but are not meant to be all inclusive: A) All contracts for services of less than $2000, will be awarded by the City Manager based on recommendations from the department head. B) All contracts for services which are greater than $2000 shall be awarded by the City Council upon recommendation from the City Manager. For all such contracts, the following procedures shall be followed: 1) For contracts between $2000 and $15,000, the department head shall obtain one or more proposals for providing those services and shall prepare a report describing the need for these services and describing the process by which the recommended consultant has been selected. If this report is EXHIBIT C approved by the City Manager, such contracts will then be submitted to the City Council, along with the justification report, for consideration of award by the City Council. 2) For contracts greater than $15,000 no solicitation of proposals shall be commenced until the consent of the City Council to do so is obtained. To initiate the procurement process for these contracts, the department head shall prepare and submit to the City Manager a report describing the need for such services and recommending the process by which those services should be procured. In most cases, the recommended procurement process should include the issuance of requests for proposals to a specified list of consultants, and the appointment of a 3- member selection committee to review all proposals received and recommend the award of a contract to the selected consultant. In those cases where the recommended process does not include the use'of RFP's and a selection committee, the report shall describe the reason for such exception. Possible justifications may include emergency action, sole- source providers, and phased - development contracts. If this report is approved by the City Manager, it will then be submitted to'the City Council for their review and consideration. Upon receipt of the City Council's approval, the procurement process will then be conducted in accordance with the procedures approved by the City Council. Upon completion of the approved procurement process, the department head (and selection committee if appropriate) shall submit a report to the City Manager for submittal to the City Council recommending that a contract be awarded to the selected consultant, documenting the procedures which were followed and describing the basis on which the recommendation is submitted. Date: 13 1991 Gerald G. Ainter,ity Manager Note: This policy was reviewed and approved by the City Council at its meeting on August 12, 1991. c s /I/ LEGEND PROPOSED tn. D y\ [•iil�1 TRAIL 11 P \ PROPOSED CkO i� EI(ISTWp WCTWID P \ \ pOUNCUIIT 231 TOM PMKWO STAGS i U 1D 0 1D X STRGAR- ROSCOB- FAUSCH P ARK AND RIDE FACILITY , INC. . PA o "wIMRN ,��,� 7 E 1 S RF CONSULTING ENGINEERS ■ LAND SURYHYOR9 05th AVE. NO. bT��[b� BROOKLYN CENTER, . MN ca«. NO DAT BY CNp A PR RCNSION ALTERNATIVE 7 (9 17 - 01) t „3117 wuC: C:177r\1777MT1.O WIC: M 30, I793 TIYC: 1:1! M Schedule A ESTIMATED PROPERTY ACQUISITION COSTS Property Acquisition and Owner Relocation Assessed Value Relocation Property ID Number Plus 15% Benefits* 34-119-21-24-0009 $70,955 $20,000 34- 119 -21 -24 -0010 $87,630 $20,000 34- 119 -21 -24 -0011 $75,785 $ 20,000 34- 119 -21 -24 -0012 $87,170 $ 20,000 34- 119 -21 -31 -0110 $129,950 $30,000 34- 119 -21 -24 -0053 $56,005 $20,000 34- 119 -21 -31 -0103 $126,730 $30,000 34- 119 -21 -31 -0101 $74,750 $10,000 34- 119 -21 -31 -0102 $126,730 $ 30,000 34- 119 -21 -24 -0013 $88,320 $20,000 34- 119 -21 -34 -0108 $115 $924,140 $220,000 *Shown as the maximum of $20,000 for residential, and estimated as $5,000 per unit for rental. Property Appraisals and Negotiations 10 properties @ $3,000 $30,000 Relocation Services 10 properties @ $1,500 $15,000 Titles, Taxes, and Legal Services Deed Tax $3,000 Prorata Property Tax $15,000 Abstracts: 10 @ $100 $1,000 Legal and Closing Services $10,000 H $29,000 TOTAL ESTIMATED ACQUISITION COST Total Estimated Cost $1,218,140 Contingency (10 %) $121,810 Administration (2 %) $24,360 $1,364,310 Note: These costs assume negotiated agreements. Costs may be higher if eminent domain proceedings are necessary. Schedule B ESTIMATED PROPERTY MAINTENANCE COSTS Property Maintenance Lawn mowing, damage repair, $1,000 utilities, etc. Property Security Private security service to $3,000 monitor buildings Risk Management Services Damage and liability insurance $250 TOTAL ESTIMATED MAINTENANCE COST Total Estimated Cost $4,250 Contingency (10 %) $430 Administration (2 %) $90 r- $4,770 Schedule C ESTIMATED CONSTRUCTION COSTS Building Removals 7 Residential Demolitions @ $5,000 $35,000 3 Apartment Demolitions @ $10,000 $30,000 Well Sealing (if necessary at $500) $3,500 $68,500 Note: Demolition costs may be higher if asbestos removal is necessary, Private Utility Relocations Relocation of privately -owned utilities (NSP, US West, King Video, Minnegasco) on Park and Ride properties, and adjacent to or on 65th Avenue between Brooklyn Blvd and Marlin Drive 550,000 Facility Construction Estimated Construction Cost, Park and Ride $310,877 (per Strgar- Roscoe - Fausch estimate 5/24/93 Possible Structure $15,000 $325,877 Reconstruction of 65th Avenue North MTC Portion of Reconstruction of 65th Avenue 1/2 cost of 1,050 LF street reconstruction $49,750 1,900 SY extra depth bit paving $11,400 Special assessments for 7 residential $10,850 properties on south side $72,000 TOTAL ESTIMATED CONSTRUCTION COST Total Estimated Cost $516,377 Contingency (10 %) $51,640 Administration (2 %) $10,330 $57 8,347 Schedule D ESTIMATED PROFESSIONAL SERVICES Engineering Services Building Removal (Staff) $8,460 Park and Ride Facility (Consultant) $37,310 65th Avenue (Consultant) $3,670 � $49,440 Surveying Services Subdivision platting, filing costs (consultant) $8,500 Construction staking (Staff or consultant) $7,440 $15,940 Architectural Services On -site structure, bus shelter $5,000 Landscape architecture $5,000 $10,000 Other Services TOTAL ESTIMATED PROFESSIONAL SERVICES Total Estimated Cost $75,380 Contingency (10 %) $7,540 Administration (2 %) $1, _ $84,43 Schedule E SUMMARY OF ESTIMATED COSTS Property Acquisition $1,364,310 Subtotal $1,218,140 Contingency $121,810 Administration $24,360 Property Maintenance $4,770 Subtotal $4,250 Contingency $430 Administration $90 Construction $ 578,347 Subtotal $516,377 Contingency $51,640 Administration $10,330 Professional Services $84,430 Subtotal $75,380 Contingency $7,540 Administration $1,510 TOTAL ESTIMATED COST Total Estimated Cyst $2,131, =57 Subtotal $1,814,147 Contingency (10 %) $181,420 Administration (2 %) $36,290 CITY OF BROOKLYN CENTER Council Meeting Date 2/7/94 Agenda Item Numbe REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: 65TH AVENUE /FAIR OAKS SCHOOL TRAFFIC - REPORT FROM ADMINISTRATIVE TRAFFIC COMMITTEE DEPT. APPROVAL: Diane Spector, Public Worlts Coordinator MANAGER 'S REVIEW/RECOlVIlVIENDATION: / � C I No comments to supplement this report _. Comments below/attached SUMMARY EXPLANATION: (supplemental sheets attached Yes At its November 8, 1993 meeting the City Council considered several options for • addressing complaints from the neighborhood just east of Fair Oaks School regarding cut through traffic. The Council directed the Administrative Traffic Committee (City Manager Splinter, Director of Public Works Sy Knapp, and Chief of Police Hampton) to meet with representatives from the school and school district to review the options and get their comments on proposed solutions. Attached are minutes from a meeting held with Principal Reiners from Fair Oaks School and several representatives from the Osseo School District. Captain Downer was also in attendance. No representative from the Brooklyn Park police was able to be in attendance due to their training schedule, but comments were relayed to Diane Spector in a telephone conversation. The school, the school district, the Brooklyn Park police, and the Brooklyn Center police all expressed concern with the option to eliminate cut - through traffic by permanently closing the east entrance to the school. The school is especially concerned about this option because of the wide array of activities which take place outside of the regular school hours or the elementary teaching function. According to school records, the families of 206 of the 589 pre- kindergarten through sixth grade students are served by the east entrance. The school holds 12 evenings of parent- teacher conferences each year, plus monthly PTO meetings, evening family programs, and evening student performances. In addition, the school provides daytime adult education classes for 50 students, and services for their pre - school children. Many after hours meetings, including meetings involving parents, are held at the school. Finally, 44 families, about one -half from Brooklyn Center, obtain their year -round child care services thorough the Kidstop program at the school. The emergency services are concerned because they would prefer to have two good entrances to these types of facilities, to ensure access and deal with contingencies. • Two possible solutions which were discussed at the meeting are as follows: • Close the gate at 6:30 every night, or after the last child has been picked up from the Kidstop program, regardless of after hours activities. • Consider a physical improvement to the parking lot which would discourage cut - through but allow access to the parking lot from either direction. One such improvement could be moving the east gate to the easternmost island (see Figure 1, attached) of the parking lot, crossing the internal service road. A long island could be constructed in the parking lot to discourage cut- through drivers from driving through the parking lot to get around the gate. RECOMMENDED CITY COUNCIL ACTION Review the attached minutes. Consider public /school /school district input. Provide direction to staff. k FIG URE FAIR OAKS SCHOOL 0 Z w 66TH AVE NO Q SCHOOL F- Z STREET RIGHT OF kY 'STUB' �a WINCHESTER AVE NO r 65TH AVE NO Project: Administrative Traffic Committee Complaint No. 92 -017 Date: December 16, 1993 By: Diane Spector, Public Works Coordinator Meeting Report Meeting Location: City Hall Council Chambers Meeting Date: December 8, 1993 Participants Brooklyn Center: City Manager G. G. Splinter, Director of Public Works Sy Knapp, Chief of Police Trevor Hampton, Police Captain Joel Downer, Public Works Coordinator Diane Spector Fair Oaks School: Principal Dean Reiners Osseo Schools: Dale Hamilton, Jeff Tornquist, Gail Maus Splinter began the meeting by explaining that while the issue of traffic using the Fair Oaks School parking lot as a cut - through has been around for many years and has been dealt with off and on, that it recently had been taken up by the Brooklyn Center City Council. At the public hearing regarding the Brooklyn Boulevard /65th Avenues Park and Ride, Mr.Hammerlund and several other neighbors had complained before the City Council that they were still unhappy with the situation. The City Council had directed staff to meet with the school, school district, and Brooklyn Park police to discuss several options for resolving the issue, including vacating the stub of Winchester Lane and permanently barricading the east entrance to the school. Principal Reiners explained that the KidStop program is over at 6 pm, and as soon as the last child is picked up, which can be as late at 6:30 pm, the new gate at the east entrance is locked. Knapp asked how traffic usually flows to and from the school on a regular basis. Tornquist explained that all buses use the east entrance. Because of the configuration of the parking lot, the buses could not come in from the west entrance and turn around so that the children could be let off by the front doors. There are 6 large buses in the morning, and several big day care vans. There is bus traffic throughout the day, for kindergarten, etc., so the east access needs to be open all day. In addition, there are children who attend the school who live in the neighborhood to the east. Hamilton explained that the only gate now being locked is the new east gate. The group reviewed several options. Option 1: Hire a neighbor to better monitor the locking of the gate. Reiners explained that he has gotten calls that 'it's 5 o'clock and the gate isn't closed.' He explains to the caller that there are programs which go later than 5 pm, and that the gate will be closed and locked after the programs are done, but that this does not appease the callers. Maus noted that she had conducted a survey of KidStop participants. The respondents were concerned about having to add additional time to their already tight time schedules to go around and use the west entrance. She noted that KidStop operates from 6:30 am to 6 pm. In general, it was agreed that the shortcomings of this option are: • The person responsible for locking the gate wouldn't know when to lock the gate (such as when the last child had been picked up from KidStop) City of Brooklyn Center • There is disagreement about who would hire the person - neither the school nor the city had a budget for this type of expense • There is disagreement over who would be accountable for this person and his /her actions • The public safety issue of maintaining two access to the property is not addressed Option 2: Extend 65th Avenue as a through street The group considered this an option that could work, however, the cost would be prohibitive. Tornquist noted that without adding another entrance in the south area of the parking lot, the buses would not be able to use the west entrance. He was concerned about the impact on the amount of parking if another entrance was built. Knapp noted that from a traffic standpoint, this would be an ideal solution, but would increase the amount of traffic on 65th Avenue. Hampton thought that from a public safety standpoint it was also ideal, as it ensured two good accesses to the property. Maus noted that of the 16 parents that responded to her KidStop survey, ten were from Brooklyn Center. Five were from Orchard Lane School. Reiners explained that there was a large number of students from the east and northeast of the school, from Brooklyn Center. He continued that the first school bus was in about 8:15 a.m. Some students leave at 11:10, then another group arrives at 12:45. The afternoon pickup is at 3:05 p.m. Day care vans, special event buses, etc. come and go during the day. Option 3: Vacate stub of Winchester Lane, permanently barricade east entrance The school and district officials stated that this would be unworkable for them because of the need to provide for bus access, and for an entrance from the east for use by Brooklyn Center residents. Spector reported that she had spoken to Chief Don Davis by phone because he was unable to attend this meeting. He stated that the proposal would be unacceptable to his department because of the need to have two access to the school. Hampton stated that if the school were to simply close the gate at 6:30, and everyone knew it, if all evening activities used the other entrance, that would go a long way. He said the school could put up a sign, 'gate closed when not in session,' and make the closed entrance known when promoting after hours activities. The school agreed to provide further information regarding where the children who attend the school live, further information about KidStop, etc. Option 4: Reconfigure the school's parking lot Knapp proposed what he thought was a workable, low cost way to reconfigure the parking lot. He suggested moving the east gate to the easternmost island of the parking lot. A barrier could then be added in the parking lot, extending almost to the end of the lot. This would allow the school to close the internal drive to cut - through traffic when possible, but still allow access to the parking lot from the east. Hamilton thought this was something to consider, but was concerned that any changes to the parking lot would trigger under Brooklyn Park ordinances the need to do other improvements to the lot, which the district was not prepared to do. Splinter offered to work together with the City of Brooklyn Park to determine the best way to handle such an improvement. Reiners suggested that the City could consider a Stop sign on Winchester at Unity. City of Brooklyn Center P•4 GE '1 Fair Oaks Elementary provides the following services: 1) Child Care 2) Pre - Kindergarten Classes 3) Kindergarten -Sixth grade classes 4) Adult Education 5) Professional Development Classes 6) Active Volunteer Program 7) Community and Family Activities The east gate was installed this fall to regulate use of our parking lot. Currently, the gate is locked during the non -event days or hours at the school. During scheduled school events the gate is opened to facilitate family and community involvement. Each morning at 6:00 a.m., the gate is open for our child -)p GE "L care program. It remains open for family pick up each evening until 6:30 p.m. If there are no other scheduled evening activities, the gate is closed and locked. Our pre- kindergarten -sixth grade program serves 589 students. 314 students are bussed to school. The east entrance is used to maximize student safety (student exit door is on the right side of the bus and students depart bus directly on to the front sidewalk). Students are involved in a variety of after school activities that require parent /guardian transportation (i.e. Odyssey of the Mind teams, Future Problem Solving Teams, After School Chorus, Student Council, etc.). The families of 206 of our pre- kindergarten through sixth grade students are directly served by our east entrance oea`- 4" tq C 3 (based on their home addresses). As a school, we value their involvement ement in their children's education. We set aside 12 evenings each year for scheduled parent /teacher conferences (one of them was night of the city's official November traffic count). We also hold monthly evening PTO meetings which are well attended by parents and staff. Our PTO also holds evening programs for our school's families (i.e. "Family Fun Night "). Student evening performances are scheduled through out the year. During the day, we hold adult education classes for community residents. Currently we provide classes for 50 adult students and services for their pre - school age students. Professional development classes and professional meetings are scheduled after school hours on a weekly basis (i.e. , our school's leadership team which includes parent and staff representation meets from 3:30 -6:30 p.m., our behavior recognition team which includes parent and staff representation meets from 3:30 -5:00 p.m., our diversity training meets which includes 54 district teachers and administrators meets from 4:15 -6:00 p.m.). Fair Oaks boasts an active volunteer program. In fact, we have a volunteer coordinator on staff to facilitate parent /guardian participation during the school day and during special events. Volunteers provide 100's of hours of service each year to make Fair Oaks a better place for children. After school hours, community activities are offered for elementary aged students - adults. Activities include such things as arts /crafts classes. karate, basketball, volleyball, scouting, etc. December 17, 1993 fj TO: Dale Hamilton - Coordinator of Administrative Services FROM: Jeff Tornqui - Transp tion Supervisor RE: Concerns about proposed changes in access to Fair Oaks Elementary I have some concerns about the proposed Fair Oaks access changes being considered by the City of Brooklyn Center. We currently have seven large buses, two small special education buses, and three daycare vans that access Fair Oaks between 8:10 - 8:40 AM and 3:00 - 3:30 PM. In addition, we have two large buses that pick up and drop kindergarten students during the midday, as well as various field trip buses on certain days. I would object to any proposals that would cut off access to the school from the east during busing hours. Our buses need to enter the school grounds from the east to drop /pick up students along the curb in front of the school and then exit out onto 65th Ave. Our buses could not enter from 65th Ave and safely turn around in the parking lot each day with the current parking lot configuration. Depending on where cars are parked and the amount of plowed snow, there is usually not a safe path for school buses to loop through the parking lot. Generally, a safe bus turn - around requires a circle that is a minimum 100 feet across or a drive through loop road. The Fair Oaks parking lot could not provide the required space without extensive rebuilding and loss of car parking spaces. My other concerns about proposals to cut off school access from the east have to do with traffic and routing problems. We now have four out seven of our large buses serving the neighborhood directly east of the school. If access were cut off from the east side of the school, those buses would have to be rerouted down to 63rd Ave and back up Welcome Ave to the school. This rerouting would result in additional traffic through the neighborhood (both buses and cars), additional mileage and time pressures on an already tight schedule, and more exposure of students to the possibility of a bus accident. In effect, we would be solving one problem while creating others. ' I hope the Brooklyn Center City Council will consider the transportation concerns outlined above when looking at options to deal with cut - through traffic. From my standpoint, the best option would be to leave the east gate open during normal school hours and days, but close it at all other times. Thank you for your consideration of this matter. January 28, 1994 Principal Dean Reiners Fair Oaks School 5600 - 65th Avenue North Brooklyn Park, MN 55429 Dear Mr. Reiners; Thank you for taking the time to meet with the City's Administrative Traffic Committee and representatives of the Osseo School District regarding traffic concerns of residents in the neighborhood of Brooklyn Center east of Fair Oaks School. We appreciate the additional information regarding your programs that you have provided to us. As we discussed at the meeting, as a minimum measure we believe the school should consider regularly closing the east gate at 6:30 p.m. (or after the last child is picked up from the after school program), regardless of evening functions at the school. This would eliminate one concern of the residents - excessive traffic in their neighborhood in the evening and at night. We also recommend that you consider additional measures to reduce negative impacts on the neighborhood. We cannot say if this measure would be entirely satisfactory to the residents in the neighborhood or members of the City Council. The Council may still wish to consider some other method of reducing or eliminating cut - through traffic, such as vacating and permanently barricading the street right of way at the east entrance. We intend to report to the City Council at its January 7 meeting the results of our meeting with you and representatives of the school district. I hope to bring to the COuncil at that time your response to the 6:30 p.m. gate closing suggestion, and any other measures you might choose to implement. You are invited to attend the meeting, which will take place at 7:00 p.m. in the Council Chambers of Brooklyn Center City Hall. Residents of the neighborhood will also be invited to attend. Please feel free to contact me at 569 -3300, and thank you again for your time. Sincerely, G.G. Splinter CITY MANAGER cc: All City Councilmembers Dale Hamilton, Osseo School District Administrative Traffic Committee Mr. Gene Hammerlund District 27 9 .. Lee Skavan o S S r n n �: r n ti< ri �� c� s COMMUNITY EDUCATION & SERVICES ger Coordinator Deborah Deer Telephone: (612) 425 -4131 Edwina Helling Gail Maus TO: Dale Hamilton FROM: Gail Maus, Assistant Supervisor, Community Education & Services DATE: December 16, 1993 SUBJECT: Fair Oaks Access Closure Information I am writing as a follow up to the meeting held with Brooklyn Center staff regarding the traffic situation at Fair Oaks. b he Kidstop(School Age Child Care) program offers child care services to 44 families at Fair Oaks. Of these milies, approximately one - half are Brooklyn Center residents. The hours of Kidstop are Monday - Friday from 6:30Y am - 6:00pm. The Kidstop program operates year round. The closure of the exit to the east of the school would impact about 1 /2 of the families. Perhaps the biggest inconvenience sited by the families is the time element - some of the families are on a very tight time schedule when they drop off and /or pick up their child and the Unity exit /entrance is a timesaver for them. If it i determined that the exit at i closed at a specified time of day, I would strongly advocate that it not s e is p y, gy g be closed before 6:15pm and re- opened prior to 6:30 am. for the convenience of Kidstop families. If you need more information regarding this, give me a call. Thank you. COMMUNITY EDUCATION be SERVICES Educational Service Center, 11200 93rd Avenue North P.O. Box 327, Maple Grove, MN 55369 CITY OF BROOKLYN CENTER council Meetin Dale February 7, 1994 Agenda Item Number 4F REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: PROCESS OF REVIEW OF CITY ATTORNEY REQUESTS FOR PROPOSALS (RFP'S) DEPT. 6 1 - _ >4r J� Gerald G. Splinter, City Manager MANAGER'S REVIEW/RECOMMENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) In response to your request to gather Requests for Proposals (RFP's) for city attorney, the following list of proposers have been determined by staff to meet the essential requirements as presented in the RFP's. We have received 13 RFP's which meet these requirements. In order to screen them further, the staff used two additional criteria: the firm's proposed hourly rate and the percentage of municipal and civil law that comprises the law firm's legal activities as determined by their billings for 1992. We established an hourly rate criteria of $100 per hour or less. This cut the list of proposals from 13 to eight. The next criterion applied required the remaining law firms to have at least 20 percent of their legal work in municipal and civil law. This evaluation process then produced the resultant five law firms: 1. Bannigan and Kelly, P.A., St. Paul 2. Carson and Clelland, Minneapolis 3. Holmes and Graven, Chartered, Minneapolis 4. Lang, Pauly and Gregerson, Ltd., Minneapolis 5. Sweeney, Borer and Ostrow, St. Paul We may also further limit the firms to be interviewed and considered to just those firms practicing in Hennepin County. This criteria could be used because most of our legal activity is with Hennepin County courts; and generally, firms in Hennepin County have greater contact with Hennepin County courts, plus their offices are closer to Brooklyn Center than the others. Using this criteria would leave three firms: Carson and Clelland, Holmes and Graven, Chartered; and Lang, Pauly and Gregerson, Ltd., for further consideration. RECOMMENDED CITY COUNCIL ACTION City Council establish the number of firms for final consideration, and your staff committee will interview and give you a prioritized final listing prior to the City Council conducting their interviews of the finalist. LAW FIRMS SUBMI'T'TING RFD's R1?PRESENTATION HIS'T'ORY PRIMARY ATTY /STAFF HOURLY RATE /CHARGES Bannigan & Kelly, PA Maplewood, Vadnais Heights, Tay James Hanton Primary Atty: $100/HR 1750 North Central Life Tower White Bear Lake, Grey Cloud Island'Twnshp., Oakdale, Municip rate: $75 or 82/HR 445 Minnesota Street Falcon I leights, North St. Paul, Roseville, Forest Lake, Assoc. Atty: $75/HR Saint Paul, MN 55101 St. Paul Port Authority, White Bear Twnshp., Law Clerk: $40/HR Phone: 612- 224 -3781 Mn. Teamster Local #320; have an open —ended retainer; Council Meetings: $275/Mtg. Fax: 612- 223 -8019 able to end if conflicts with municipality Messenger: $20/HR Photocopies: $.20/Pg; Fax: $l/Pg Long Distance: Cost; WestLaw: Cost Photocopying: $.20/Pg; Westlaw: Cost Long Distance: Cost; Postage: Cost over $.5 Carson and Clelland 6300 Shingle Creek Parkway, Suite 305 Spring Lake Park Jeffrey Carson Primary Atty: $70/1 Minneapolis, MN 55430 -2190 Greenfield Legal Assistant: $25/1-Ir Phone: 561 -2800 Maple Plain All 'out —of— pocket' expenses Fax: 612 -561 -1943 Hassan Township Brooklyn Center I Holmes & Graven 470 Pillsbury Center Brooklyn Center & EDA; Henn. Recycling Grp.; Crystal; Charles LeFevere Primary Ally (Civil matters): $100/HR Minneapolis, MN 55402 Sandstone; Lk. Minnetonka Conservation District; Litigation, Econ. Develop.: $105/HR Phone: 612 -337 -9300 New Brighton; Lauderdale; White Bear Conserv. Dist.; Paralegals: $70/HR Fax: 612- 337 -9310 Richfield; Loretto; Mpls. Housing Authority; Law Clerks: $65/1 -IR Robbinsdale; LOGIS; SRA. Lang, Pauly & Gregerson, Ltd. 4400 IDS Center Eden PrairRichfield Civil Service Commission Richard Rosow Primary Atty: $90/HR 80 South Eighth Street Delano Ramsey Assoc. Atty: $70/HR Minneapolis, MN 55402 SW Metro Transit: Paralegal: $50/1 -IR Phone: 612- 338 -0755 Eden Prairie Law Clerks: $40/HR Fax: 612- 349 -6718 Chaska Chanhassen LAW FIRMS SUBMI'lTIN RI P' REPRESENTA'T'ION HISTORY PRIMARY A1'1T /S'I'APP HOURLY R ATE /CHARG NAMED ATTY & STAFF WORKING W/ CITY Sweeney, Borer & Ostrow Capital Square, Suite #1200 Blaine, Blaine EDA, Blaine HRA, Little Canada, George Borer Retainer/Fee option negotiable George Borer, Atty; Paul Ostrow, Atty; 386 North Wabasha Street Isle, Wahkon, Onamia, Little Canada EDA, Primary Atty: $85/I111 Patrick Sweeney, Assoc. Atty; Saint Paul, MN 55102 Little Canada HRA. Paralegals: $45/1 -IR Cynthia Smith, Plgl; Beth Brandel, Plgl; Phone: 612 - 222 -2541 Law Clerk: $45/1-111 Anne Lee, Plgl. Pax: 612 -223 -5289 Photocopying: $.20/Pg Long dist.; Cost; Potage: Cost LAW FIRMS SUBMITTING RFP's NAMED ATI'Y & STAFF # YRS W/ REFERENCES % 1992 BILLINGS (Continued) WORKING W/ CITY FIRM /POS CIVIL/MUNICIP LAW Bannigan & Kelly, PA James Hanton, Atty 7+ YRS City Maplewood; Michael McGuire, CM 26% 1750 North Central Life Tower Patrick Kelly, Atty 770- 4525;City of Taylor Falls, Clifford 445 Minnesota Street Janet Wilebski, Atty Anderson, ClkjTres. 465 -5133; City of Saint Paul, MN .55101 John Ouarnstrom, Atty Twn of Grey Cloud Island, Dennis Hanna, Phone: 61.2- 224 -3781 Twn Chrprsn, 376 -4243; White Bear Fax: 612 -223 -8019 Twnshp, Robert Weisenburger, Spvsr, 331 -3873. Carson and Clelland 6300 Shingle Creek Parkway, Suite 305 Jeffrey Carson, Atty; William Clelland, Atty; 14YRS City of Spring Lake Park, Donald Busch, 50% Minneapolis, MN 55430 -2190 Steven Hey, Atty; Ellen Schreder, Atty Clk(rrs,784 -6491 Phone: 561 -2800 City of Corcoran, Robert Derus; 420 -2288 Fax: 612 -561 -1943 Twnshp Hassan, Steven Peaslee, Admin, 428 - 4100; City of Greenfield, Gail Lippert Admin, 477 -6464; City of Maple Plain, Donald Loebrick, Clk /trs, 479 -0515 Holmes & Graven 470 Pillsbury Center Charles LeFevere, Atty; John Dean, Atty; 5YRS, Firms See Proposal; extensive list of references 80% Minneapolis, MN 55402 Corrine Heine, Atty; Ronald Batty, Atty; merged; Phone: 612- 337 -9300 James Thomson, Atty 12 Yrs total Fax: 612 -337 -9310 Lang, Pauly & Gregerson, Ltd. 4400 IDS Center Richard Rosow, Atty; Mark Johnson, Atty; 15YRS City of Eden Prairie, Carl Jullie, CM, 19% 80 South Eighth Street Roger Pauly, Atty; Judy Dutcher, Assoc. Atty; 949 — 8300;City of Delano, Dwight Poss, Minneapolis, MN 55402 Todd Sattler, Assoc. Atty; Myr., 479- 1535;SW Metro Transit Com. Phone: 612 -338 -0755 Allison Christopherson, Plgl. Diane Harberts, Adm,934 -7928 Fax: 612 -349 -6718 I IC I III LAW FIRMS SUBMITTING RFD's # YRS W /FIRM RFFERLNCGS % 1992 BILLINGS _(Continued) IN TITIS POSITION CIVIL /MUNICIP LAW Sweeney, Borer & Ostrow Capital Square, Suite #1200 13 +YRS See proposal; extensive listing 75% 386 North Wabasha Street Saint Paul, MN 55102 Phone: 61.2- 222 -2541 Fax: 612 - 223 -5289 CITY OF BROOKLYN CENTER Council Meeting Date 2n194 Agenda Item Numbe REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Discussion of Work Session Agendas DEPT. APPROVAL: Gerald G. Splinter, City Manager MANAGER'S REVIEW/RECOMMENDATION: No comments to supplement this report pp p Comments below /attached SUM MLRY EXPLANATION: (supplemental sheets attached ) • I have attached for your information a copy of a listing of proposed City Council work session agenda items. The City Council will recall at the last City Council meeting, the Council reviewed the 1994 Capital Improvements Program and gave staff direction regarding the proposed ordinance restricting point -of -sale advertising for tobacco products. The Council has also established February 14 as the date they are going to consider and make decisions on options for addressing Humboldt Avenue improvement questions. Brad Hoffman has informed me he believes, and I concur, the top priority items on this list for Council to review at their next work session would be the Willow Lane redevelopment project and the Brooklyn Boulevard and 69th Avenue redevelopment area. Brad believes his department needs to discuss these two items absolutely as soon as possible with the City Council so staff can have direction to keep them n proper o schedule. Also attached for our information is a listing of the P Y g currently scheduled work sessions through July 1994. Your next regularly scheduled work session is Tuesday, February 22, 1994. RECOMMENDED CITY COUNCIL ACTION Staff recommends the Council discuss the proposed work session agenda items, add or delete items, and prioritize them for discussion during your work sessions. Staff recommends the February 22, 1994, work session be reserved for the 69th and Brooklyn Boulevard redevelopment area and Willow Lane Avenue redevelopment discussion. City Council Work Sessions Page 1 Proposed Agenda Items P g 1994 ❑ 1994 Capital Improvements Program • Initial Approval of 1994 Engineering Department Work Program ❑ Standards of Conduct Resolution ❑ Council Direction to Staff Regarding the Proposed Ordinance Restricting Point -Of -Sale Advertising of Tobacco Products ❑ Organizational Evaluation Process • Area 1, Administrative Structure Reorganization • Area 2, Supervisory/Management and Staffing Level Review • Area 3, Service Evaluation Process (TQM ?) ❑ Humboldt Avenue Project ❑ Space Needs (police, city hall, community center, fire stations) • Meeting with Bill Morris, Decision Resources, "Citizen Survey" and Bond Issue Program • Consideration of Interim City Hall /Police /Community Center ❑ City Manager Evaluation • Decide on Process • Implement Process ❑ City Attorney Selection Process ❑ 1994 Legislative Initiatives ❑ Crime and Drugs City Council Work Sessions Page 2 Proposed Agenda Items 1994 ❑ Housing • Point -Of -Sale Code Compliance • CASH Proposals • Single Family Acquisitions Program - Brooklyn Boulevard Emphasis? • Single Family Housing Redevelopment on EDA Owned Property ❑ Comprehensive Plan and Ordinances • Brooklyn Boulevard Study (BRW) • Brookdale Redevelopment ❑ ADA and Parks and Recreation ❑ Economic Development • 69th and Brooklyn Boulevard Redevelopment • Willow Lane Redevelopment • EBHC Progress ❑ Modification of Commercial Vehicle Storage Regulations ❑ Comprehensive Storm Water Plan • Brookdale Area Storm Water Plan ❑ Finalize 1993 Planning Session Work ❑ Analysis of Police Overtime ❑ Additional Items of Interest to the City Council City of Brooklyn Center City Council Work Session through July 1994 February 22, Work Session, Tuesday March 21, Work Session May 16, Work Session June 20, Work Session July 18, Work Session CITY OF BROOKLYN CENTER Council Meeting Date February 7, 199 Agenda Item Number / REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION ACCEPTING BID AND AUTHORIZING THE PURCHASE OF ONE (1) COMPACT MINIVAN FOR FIRE DEPARTMENT DEPT. APPROVAL: Karla K. Wickre, Deputy City Clerk MANAGER'S REVIEW/RECOMMENDATION: No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) • An appropriation was approved in the central garage internal service fund capital outlay budget for the fire department for one compact minivan. On January . l0, 1994, the City Council approved specifications and authorized advertisement for bids for one compact minivan. One bid was received on Thursday, January 27, 1994, for the minivan. I recommend acceptance of this bid from Delano Motor Company in the amount of $18,863 plus tax for a total of $20,090. RECOMMENDED CITY COUNCIL ACTION Approval of Resolution Accepting Bid and Authorizing the Purchase of One (1) Compact Minivan for the Fire Department. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING BID AND AUTHORIZING THE PURCHASE OF ONE (1) COMPACT MINIVAN FOR THE FIRE DEPARTMENT WHEREAS, an appropriation was approved in the 1994 budget for the purchase of one (1) compact minivan; and WHEREAS, $21,000 was originally appropriated for the purchase of one (1) compact minivan; and WHEREAS, one bid was received from Delano Motor Company in the amount of $18,863. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the purchase of one (1) compact minivan from Delano Motor Company in the amount of $18,863 plus tax for a total of $20,090 is hereby approved. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER Council Meeting Date Februm 7, 1994 Agenda Item Number / REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) TANDEM DUMP TRUCK DEPT. APPROVAL: 4�. Karla K. Wickre, Deputy City Clerk MANAGER'S REVIEW/RECOMMENDATION:r. No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) • An appropriation was approved in the 1994 central garage internal service fund capital outlay budget -for the street department for one tandem dump truck. The State of Minnesota awarded a contract (number C- 79094 - 02733 -01) to Boyer Ford Trucks for trucks. Since we belong to the State Cooperative Purchasing Venture, we can receive the contract price for this tandem dump truck. The total cost of the tandem dump truck is $70,284. This includes the contract price of $65,994 plus taxes of $4,290. RECOMMENDED CITY COUNCIL ACTION Approval of Resolution Authorizing the Purchase of One (1) Tandem Dump Truck Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) TANDEM DUMP TRUCK WHEREAS, an appropriation was approved in the central garage internal service fund for the street department for one (1) tandem dump truck; and WHEREAS, it is possible for the City of Brooklyn Center to participate in a State of Minnesota contract to purchase the tandem dump truck; and WHEREAS, the State of Minnesota contract was awarded to Boyer Ford Trucks; and WHEREAS, the contract price of this equipment is $65,994 plus tax. NOW, THEREFORE, BE IT RESOLVED' by the City Council of the City of Brooklyn Center that the purchase of one (1) tandem dump truck from Boyer Ford Trucks under State of Minnesota Contract Number C- 79094- 02733 -01 in the amount of $70,284 is hereby approved. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN CENTER council Meeting Date February 7, 1994 Agenda Item Number • C ' REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION APPROVING SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR PURCHASE OF ONE (1) SIDEWALK SNOWPLOW WITH SNOW BLOWER DEPT. APPROVAL: Karla K. Wickre, Deputy City Clerk MANAGER'S REVIEW /RECOMMENDATION: `"-- f7 ''�>; , yx� No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached Yes ) Anappropriation was a roved in the 1994 central garage internal service fund budget for the PP g g g o street department for one sidewalk snowplow with snow blower. Attached are the specifications for this sidewalk snowplow with snow blower. If the specifications are approved, an advertisement for bids would be placed in the Sun Post and bids would be opened on February 23, 1994, at 9:00 a.m. RECOMMENDED CITY COUNCIL TI ACTION Approval of Resolution Approving Specifications PP PP g P and Authorizing Advertisement for Bids for Purchase of One (1) Sidewalk Snowplow. • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR PURCHASE OF ONE (1) SIDEWALK SNOWPLOW WITH SNOW BLOWER BE IT RESOLVED BY THE CITY COUNCIL OF THE City of Brooklyn Center that the specifications for the purchase of one (1) sidewalk snowplow with snow blower are hereby approved. BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise for and receive bids for the purchase of one (1) sidewalk snowplow with snow blower on accordance with said specifications. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CALL FOR BIDS FOR ONE (1) SIDEWALK SNOWPLOW WITH SNOW BLOWER Sealed proposals endorsed with the title of the equipment and the bidder's name will be received at the office of the City Clerk of the City of Brooklyn Center, Hennepin County, Minnesota, up to 9:00 a.m. on Wednesday, February 23, 1994, at which time bids will be opened and read. The equipment to be furnished consists of the following as called for in the specifications: One (1) Sidewalk Snowplow with Snow Blower Proposed forms of contract documents, including the forms and specifications therefore, are on file in the office of the City Clerk of the City of Brooklyn Center, Minnesota, where they may be examined. Specifications and proposal blanks may be had for the contractor's individual use by applying to the City Clerk. No bidder may withdraw his bid within thirty (30) days after scheduled time of opening bids without the consent of the City. Bids must be made on the basis of cash payment for the equipment. No bids will be considered unless sealed and filed with the City Clerk prior to the closing time for receiving bids. The City Council reserves the right to waive any informalities in any bids received and reject without explanation any or all bids received. Mailed bids should be addressed to: City Clerk City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 By order of the City Council K. K. Wickre, Deputy City Clerk Date: February S, 1994 (Published in the Brooklyn Center Post February 16, 1994) CITY OF BROOKLYN CENTER 6301 SHINGLE CREEK PARKWAY BROOKLYN CENTER, MN 55430 FEBRUARY 8, 1994 PROVISIONS AND SPECIFICATIONS FOR ONE (1) SIDEWALK SNOWPLOW WITH SNOW BLOWER BID OPENING: FEBRUARY 23, 1.994 9:00 A.M. • CITY OF BROOKLYN CENTER 6301 SHINGLE CREEK PARKWAY BROOKLYN CENTER, MINNESOTA 55130 PROVISIONS AND SPECIFICATIONS FOR ONE (1) SIDEWALK SNOWPLOW WITH V PLOW AND TWO -STAGE SNOW BLOWER 1. GENERAL All bids must be received at the office of the Deputy City Clerk on or before 9:00 a.m., Wednesday, February 23, 1994, and shall be submitted on the enclosed proposal form in a sealed envelope plainly marked 'Bid for Sidewalk Plow ". It is understood that the City Council reserves the right to reject any or all bids, to waive informalities and to award the contract in the best interest of the City. The sidewalk plow proposed and delivered to the City of Brooklyn Center shall be complete in every respect and ready for operation in accordance with these specifications, with certificates of service and inspection submitted at the time of delivery. Manufacturer's reference, trade name, brand, or description mentioned in this proposal are descriptive but not restrictive and used only to indicate type and standard of material of equipment desired. Catalog information showing make, model, and complete specifications of sidewalk plow the bidder proposes to furnish shall accompany the vendor's bid. Insufficient descriptive information shall be cause for rejection of the bid. The bidder must give assurance to the City of Brooklyn Center in regard to patent infringements and in case of suits against the City by other parties. He must defray all costs in connection with such suit and save the City harmless in all such actions. 2. BID SECURITY Proposals shall be accompanied with a five (5) percent bidder's bond, cash deposit, certified or cashier's check made payable to the City of Brooklyn Center and shall be a guaranty to provide equipment as specified and to enter into an agreement with the City for the sidewalk plow. 3. GUARANTY The bidder shall guarantee this equipment as to the specified capacity and satisfactory performance and to be free of defects in design, materials and workmanship. All • defective parts and material shall be replaced free of cost to the City of Brooklyn Center, including labor for a period of one (1) year from date of delivery. . 4. CONSIDERATION OF BIDS The availability of adequacy of parts and service, and the costs of operation and maintenance of this equipment are all important factors which the City of Brooklyn Center will consider in making the award of contract. No prequalification requirements are specified herein. However, each bidder shall submit written statements with his bid which provide the following information. 1. Length of time this manufacturer has been manufacturing Sidewalk Plows. 2. Length of time the dealer has been handling this product line. 3. Number, location and ownership of all comparable units in service in Minnesota, or in dealer's service area; (for usage by the City in checking references). 4. Description of parts and service availability for this machine from the dealer and from the manufacturer. Following opening of the bids, the City may require the bidder to submit such additional information as may reasonably be required in order to evaluate the proposed bid for the . benefit of the City. In addition, the City of Brooklyn Center reserves the right to consider the previous performance of both the dealer and the manufacturer relating to the parts and service records to the City of Brooklyn Center as related to other City -owned equipment. 5. DELIVERY DATE The successful bidder shall schedule delivery to the City of Brooklyn Center for the earliest date possible. 6. AWARD Award of contract by the City of Brooklyn Center will be based on, but not necessarily limited to the factors of price, delivery date, parts and services; as well as analysis and comparison of specifications and performance. Because the maintenance of this equipment in good operating condition without down time for repairs is very important, it is essential that repair parts and service be adequate and readily available. The bidder shall state clearly in his proposal the location in the Metro area where parts and service facilities are available. Included in the final bid award determination will be a performance evaluation based on City experience and ;experience of others with similar equipment as to the past performance of the bidders to determine the best parts and service facilities available. • 7. EXCEPTIONS Exceptions to any item or part of these specifications shall be submitted in writing one week prior to bid opening. None will be accepted after this date. It shall be the responsibility of the bidder to furnish proof that the exceptions or substitutions are equal or superior to the specifications. This may require demonstration, travel to existing machines and locations for demonstration and viewing of such substitute proposal items. This is to be accomplished at no expense to the City of Brooklyn Center. SPECIFICATIONS One (1) Sidewalk Plow and Snowblower ENGINE The engine shall have Cummins., Model 4B3.9 diesel or equal, displacement to 39.3 cu in. horsepower of 76 bhp at 2500 rpms. Torque 184 lbs. ft. /1200.Spin on fuel filter, spon full - flow oil filters, air cleaner -dry type, dual element, Turbo II" precleaner, magnetic drain plugs. Low oil shutdown, or high temperature. TRANSMISSIONS Hydrostatic type with foot controlled for variable speeds in forward and reverse; has two working range and a neutral. Provide maximum cooling system for transmission. DRIVE SYSTEM The hydrostatic transmission is to drive at engine speed. The matching hydrostatic motor shall be attached to the mechanical transmission. Drive shafts shall connect to the front and rear differentials giving constant four -wheel drive. • P.T.O. CLUTCH Twin disc center type for driving attachments requiring direct engine drive. Clutch shall have an electric activator to engage and disengage, with indicator light. AXLES AND BRAKES Front - Dana model 60 or approved equal„ with limited slip differential and 11" x 2 " hydraulic brakes,size on brakes or equal. With parking brake. Rear - Dana model 44 or approved equal, with limited slip differential and hydraulic brakes. WHEELS AND TIRES Furnish four 15 inch diameter x 10 wide rims with head lock. Tires to be 10.00 x 15 Radials, Also Furnish one spare wheel and tire, same size. HYDRAULICS Engine mounted 15 GPM gear pump must be mechanically driven. Priority flow divider directs oil to hydrostatic steering control. Second flow divider directs oil to 3 -spool valve which has one spool with float position. all oil returns through oil cooler filter to tank. Reservoir has two internal screens with safety valve to feed transmission and auxiliary hydraulic system. Four low volume, 2 high volume couplers capable of maximum 12 gpm. No metric. STEERING Articulated steering. Permits 40d turns either way. FRAME Must articulation and oscillation, CAB ROPS TYPE -ONE- PARSON with 3 speed heater - defroster, two speed pantograph wiper, foot control for hydrostatic transmission, sound deadening material. Sliding side and rear windows, tinted safety glass,2 out side rear view mirrors, l in side rear view mirror. Dome . light. Removable door and removable panels. Hinged instrument panel. Convenient controls. deluxe -cloth covered seat, torsion type FULLY ADJUSTABLE, tilt steering, am /fm radio. LIGHTS Two headlight,# 360 strobe light- yellow lens, turn signals, with four -way flashers, and backup light. ELECTRICAL Shall have 12 volt DC, neg ground with Group 31 Battery. Shall have -an alternator with minimum capacity of 60 amp. Switches for head lights,header, wiper, horn, all gauges will be illuminated. INSTRUMENTS Tachometer, hour meter, voltmeter, water temperature, hydraulic oil temperature, and oil pressure. All gauges shall be illuminated. Automatic engine shut down, low oil pressure and water temperature. SPEEDS Low range 0 -10 MPH High range 0 -20 MPH FUEL TANK 20 gallon capacity minimum PAINT Shall painted highway yellow ATTACHMENT MOUNTINGS Unit shall be so constructed to quickly hook up to the tractor all the attachments called for. The mountings or hitch shall be heavy duty type. Must be ready for hookup with hoses and quick couplers of adequate size. ATTACHMENT ONE ( 1) V -PLOW 49" MAXIMUM WIDTH AT BOTTOM ONE (1) SNOW, BLOWER 51" MAXIMUM WIDTH AT BOTTOM CHUTE SHALL BE MAXIMUM HIGH OF 93 ", CHUTE ROTATORS,WITH HYDRAULIC MOTOR AND CHAIN. OPTIONAL EQUIPMENT 1. TURBO CHARGED DIESEL LIQUID COOLED, INDUSTRIAL 4 CYCLE NOT LESS THAN (238 CU IN.) MINIMUM. RATED 100 H.P. aT 1200 R.P.M. 2. HYDRAULICALLY POWERED ANGLING SWEEPING BROOM, MAXIMUM WIDTH OF 66 ", FOR SWEEPING F SIDEWALKS. 3. HYDRAULIC ANGLE PLOW, BLADE WIDTH MAXIMUM WIDTH OF 62 ". 4. SICKLE BAR MOWER, MOUNTED IN THE FRONT FOR GOOD VISIBILITY, WITH BAR OF F. TRADE -IN One [1] 1982 MT Trackless, Serial No. MT3238, Equipment # 66 One [1] v -plow One [1] snow blower One [1] Angle plow This machine can: be seen by appointment only at 6844 Shingle Creek Parkway, Brooklyn Center , MN. Call Bob Cahlander at 569 -3419 ONE [1] SIDEWALK PLOW PURCHASE PRICE WITH SNOWBLOWER AMOUNT TRADE -IN NET BID OPTIONAL EQUIPMENT HYD POWERED SWEEPING BROOM HYD ANGLE PLOW SICKLE BAR MOWER DELIVERY DATE THE FOLLOWING MANUALS ARE REQUIRED: one (1) Operators Manual one (1) Parts Manual one (1) Repair Manual CITY OF BROOKLYN CENTER Council Meeting Date February 7, 1994 Agenda Item Numbe REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION APPROVING SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR PURCHASE OF ONE (1) WATER TANKER AND FLUSHER DEPT. APPROVAL: Karla K. Wickre, Deputy City Clerk MANAGER'S REVIEW /RECOMMENDATION: No comments to supplement this report Comments below /attached • SUMMARY EXPLANATION: (supplemental sheets attached Yes ) An appropriation was approved in the 1994 central garage internal service fund for the parks department for one water tanker and flusher. Attached are the specifications for this water tanker and flusher. If the specifications are approved, an advertisement for bids would be placed in the Sun Post and bids would be opened on February 23, 1994, at 10:00 a.m. RECOMMENDED CITY COUNCIL ACTION Approval of Resolution Approving Specifications and Authorizing Advertisement for Bids for Purchase of One (1) Water Tanker and Flusher. 9� Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR PURCHASE OF ONE (1) WATER TANKER AND FLUSHER BE IT RESOLVED BY THE CITY COUNCIL OF THE City of Brooklyn Center that the specifications for the purchase of one (1) water tanker and flusher are hereby approved. BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise for and receive bids for the purchase of one (1) water tanker and flusher in accordance with said specifications. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CALL FOR BIDS FOR ONE (1) WATER TANKER AND FLUSHER Sealed proposals endorsed with the title of the equipment and the bidder's name will be received at the office of the City Clerk of the City of Brooklyn Center, Hennepin County, Minnesota, up to 10:00 a.m. on Wednesday, February 23, 1994, at which time bids will be opened and read. The equipment to be furnished consists of the following as called for in the specifications: One (1) Water Tanker and Flusher Proposed forms of contract documents, including the forms and specifications therefore, are on file in the office of the City Clerk of the City of Brooklyn Center, Minnesota, where they may be examined. Specifications and proposal blanks may be had for the contractor's individual use by applying to the City Clerk. No bidder may withdraw his bid within thirty (30) days after scheduled time of opening bids without the consent of the City. Bids must be made on the basis of cash payment for the equipment. No bids will be considered unless sealed and filed with the City Clerk prior to the closing time for receiving bids. The City Council reserves the right to waive any informalities in any bids received and reject without explanation any or all bids received. Mailed bids should be addressed to: City Clerk City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 By order of the City Council K. K. Wickre, Deputy City Clerk Date: February 3, 1994 (Published in the Brooklyn Center Post February 16, 1994) • CITY OF BROOKLYN CENTER 6301 SHINGLE CREEK PARKWAY BROOKLYN CENTER, MN 55430 FEBRUARY 8, 1994 PROVISIONS AND SPECIFICATIONS e FOR ONE (1) NEW 1994 MODEL YEAR 35,000 G.V.W. TILT CAB /CHASIS TRUCK COMPLETE WITH NEW 2100 GALLON TRUCK /FLUSHER UNIT BID OPENING: FEBRUARY 23, 1994 10:00 A.M. • CITY OF BROOKLYN CENTER 6301 SHINGLE CREEK PARKWAY BROOKLYN CENTER, MINNESOTA 55430 PROVISIONS AND SPECIFICATIONS FOR ONE (1) NEW 1994 MODEL YEAR 35,000 G.V.W. TILT CAB /CHASSIS TRUCK COMPLETE WITH NEW 2100 GALLON TRUCK /FLUSHER UNIT 1. GENERAL All bids must be received at the office of the Deputy City Clerk on or before 10:00 a.m., Wednesday, February 23, 1994, and shall be submitted on the enclosed proposal form in a sealed envelope plainly marked "Bid for Truck /Flusher Unit ". It is understood that the City Council reserves the right to reject any or all bids, to waive informalities and to award the contract in the best interest of the City. The truck /flusher unit proposed and delivered to the City of Brooklyn Center shall be complete in every respect and ready for operation in accordance with these specifications, with certificates of service and inspection submitted at the time of delivery. Manufacturer's reference, trade name, brand, or description mentioned in this proposal are _descriptive but not restrictive and used only to indicate type and standard of material of equipment desired. Catalog information showing make, model, and complete specifications of the truck /flusher unit the bidder proposes to furnish shall accompany the vendor's bid. Insufficient descriptive information shall be cause for rejection of the bid. The bidder must give assurance to the City of Brooklyn Center in regard to patent infringements and in case of suits against the City by other parties. He must defray all costs in connection with such suit and save the City harmless in all such actions. 2. BID SECURITY Proposals shall be accompanied with a five (5) percent bidder's bond, cash deposit, certified or cashier's check made payable to the City of Brooklyn Center and shall be a guaranty to provide equipment as specified and to enter into an agreement with the City for the truck /flusher unit. 3. GUARANTY The bidder shall guarantee this equipment as to the specified capacity and satisfactory performance and to be free of defects in design, materials and workmanship. All • defective Dqrts and material shall be replaced free of cost to the City of Brooklyn Center, including labor for a period of one year from date of delivery. 4. CONSIDERATION OF BIDS The availability of adequacy of parts and service, and the costs of operation and maintenance of this equipment are all important factors which the City of Brooklyn Center will consider in making the award of contract. No prequalification requirements are specified herein. However, each bidder shall submit written statements with his bid which provide the following information. 1. Length of time this manufacturer has been manufacturing Flusher units. 2. Length of time the dealer has been handling this product line. 3. Number, location and ownership of all comparable units in service in Minnesota, or in dealer's service area: (for usage by the City in checking references). 4. Description of parts and service availability for this machine from the dealer and from the manufacturer. Following opening of the bids, the City may require the bidder to submit such - additional information as may reasonably be required in order to evaluate the proposed bid for the benefit of the City. In addition, the City of Brooklyn Center reserves the right to consider the previous performance of both the dealer and the manufacturer relating to the parts and service records to the City of Brooklyn Center as related to other City -owned equipment. 5. DELIVERY DATE The successful bidder shall schedule delivery to the City of Brooklyn Center for the earliest date possible. 6. AWARD Award of contract by the City of Brooklyn Center will be based on, but not necessarily limited to the factors of price, delivery date, parts and services; as well as analysis and comparison of specifications and performance. Because the maintenance of this equipment in good operating condition without down time for repairs is very important, it is essential that repair parts and service be adequate and readily available. The bidder shall state clearly in his proposal the location in the Metro area where parts and service facilities are available. Included in the final bid award ® determination will be a performance evaluation based on City experience and experience of others with similar equipment as to the past performance of the bidders to determine the best parts and service facilities available. i 7. EXCEPTIONS Exceptions to any item or part of these specifications shall be submitted in writing one week prior to bid opening. None will be accepted after this date. It shall be the responsibility of the bidder to furnish proof that the exceptions or substitutions are equal or superior to the specifications. This may require demonstration, travel to existing machines and locations for demonstration and viewing of such substitute proposal items. This is to be accomplished at no expense to the City of Brooklyn Center. 8. GENERAL INFORMATION The successful bidder shall deliver to the Brooklyn Center Municipal Maintenance Facility, 6844 Shingle Creek Parkway, Brooklyn Center., Minnesota, 55430, one (1) new 1994 model year 35000 G.V.W. cab /chassis truck complete with new 2100 gallon flusher /tank unit and all equipment and options as specified, including all items necessary for proper operation whether specifically mentioned or not. All delivery and freight charges shall be included in the bid. All specified equipment shall be furnished and guaranteed by the bidder. The successful bidder in all ways is responsible for supplying the equipment, to the City of Brooklyn Center, that is in -full compliance with federal and state safety laws governing such equipment. All standard equipment advertised in manufacturer's literature shall be furnished whether specifically called for herein, except where specification exceeds standard equipment or conflicting equipment is specified. The successful bidder shall be fully responsible for ensuring that the flusher /tank unit and all associated accessories are designed, fabricated, and installed in such a manner as to make them fully operational and compatible with the cab /chassis truck called for in these specifications. 9. INTENT It is the intent of the City to purchase a new 1994 model year 2100 gallon flusher truck along with all specified equipment and accessories. All equipment and accessories bid shall be currently advertised and produced models with all the latest changes and features offered as standard, whether called for in these specifications or not. The City shall reserve the right and be the sole judge in determining whether the equipment bid is considered acceptable and whether or not it meets the specifications. . 10. CAB /CHASSIS TRUCK SPECIFICATIONS A. CHASSIS SPECIFICATIONS General • Cab /chassis shall be a new 1994 production year tilt /cab Ford LN8000. • Vendor shall be fully responsible for ensuring that the truck chassis is sized and outfitted to accommodate the flusher /tank unit specified herein. Capacity • 35,000 lbs. G.V.W. minimum Front Axle • 12,000 lbs. minimum • Visible cap oil seals • Power steering Rear Axle • 23,000 lbs. minimum n mum Dimensions • Wheel base: as specified by tank manufacturer • Cab to axle: as specified by tank manufacturer Engine • Ford FD -1460 or approved equal • 210 b.h.p. @ 2400 • Horizontal muffler and tail pipe • Minimum 45 gallon fuel tank, mounted on left side • Flusher tank engine to take fuel from main fuel tank • Radiator coolant antifreeze to -40 degrees F Transmission • Allison MD3060R -P 6 -Speed Electronic or city approved equal • 6 speed automatic e • Allison high efficiency filtration system • Pall transmission filter monitor, with monitor indicator light -- dash mounted. Brakes Air brakes -- minimum 13.2 CFM compressor • Automatic slack adjusters • Air dryer system with heater • Air operated parking brakes Electrical • Minimum 95 amp alternator • Two 12 volt maintenance free batteries minimum 1250 cca • All wiring routed through conduit and all connections shall be soldered and connections covered with shrink tubing insulation or approved equal connections. Tires • • Tubeless radial 11R 22.5 H14 with spare rim Bumper • Full width, front and rear • Two front tow hooks • Two rear tow hooks Back -up Alarm • Audible warning system to be activated whenever transmission is in reverse. To be installed by tank manufacturer. Paint • Ford Motors fleet yellow - to match exactly the color of flusher tank and to be pre- approved by City. • 11. CAB SPECIFICATIONS Exterior • Access steps to be inclined and lighted by door activated switch • Grab handles to be located on right and left sides of both doors • Horns, dual air, single base • Heated dual mirrors Interior • Cab equipment - fresh air with all weather ventilation • Radio electronic AM, FM • Drivers seat shall be air -ride type • Passengers seat shall be non - suspension type General • Flusher /tank unit shall be a new current year production Rosco Mfg. or Etnyre Mfg. model. • Vendor shall be fully responsible for ensuring that the flusher /tank unit is designed, fabricated and installed to be entirely compatible with the cab /chassis, as specified herein Tank Construction • Minimum capacity 2,100 US gallons. • Cross section shall be oval or elliptical, with the longer axis to be horizontal. • Grade "A" tank steel; bottom section and heads to be minimum seven (7) gauge; upper section minimum ten (10) gauge; surge plates to be constructed so as to lend to tank support. Entire exterior area of the tank shall receive a prime coat application prior to the final paint application, with the finished color to be compatible to the . truck chassis (Ford Fleet Yellow). • All interior surfaces of the water compartment shall be finished with Koppers Hi -Gard Epoxy in a height color or Tnemac Pota -Pox (Series 20) epoxy - polyamide primer. Prime coat shall be applied to provide 3 mils minimum dry film thickness and an average of not less than four (4) mils dry film thickness. • All interior surfaces of the water compartment shall be finished with Koppers Hi -Gard Epoxy in a #311 white color or Tnemec (Series 20) Pot -Pox in a #2000 white color to an additional four (4) mils minimum dry film thickness. Total dry film thickness including prime and finish coat shall not be less than eight (8) mil average thickness, overall. • All seams to be electrically welded with continuous bead to minimize rusting. No skip welding on beam. • Tank design to provide proper load distribution on the truck chassis /tilt cab. • Head construction may be convex, dished or flanged and shall be reinforced. • Surge plates shall be provided with "crawl holes" of sufficient size to permit a large person to pass through. Holes to be staggered. Additional openings shall be provided so as to allow the free flow of water and to permit the complete drainage of the tank. • Fill intake to be two and one -half (2 1/2) inch pipe, with National Standard fire hose connectors. Filling device to meet City six (6) inch air -gap code as illustrated herein. Tank opening size to be eight (8) inch to minimize splashing. The tank to be provided with a two and one -half (2 1/2) inch I.D.X. twenty (20) foot non collapsible rubber hose (not fire hose), to be furnished with two (2) hydrant adapter, compatible to City of Brooklyn Center hydrants. • Provide a four (4) inch O.D.X. thirty (30) inch, 18 gauge brass cylinder strainer, mounted in a stand pipe with a bottom tank cleanout. Strainer to be easily removable from the top of the tank for cleaning purposes. • Fill intake shall be located at the top of the tank, equal distance from either end. Tank to have a float type overload indicator, visable to operator at hydrant, indicating when tank is 80% full. • Provide a four (4) or five (5) light level indicator light system, to be mounted in console with flush controls in cab. • Provide a top manhole with a minimum opening of eighteen (18) inches, equipped with a quick opening cover with gasket constructed to relieve when tank pressure reaches three (3) to five (5) pounds per square inch. • Tank to be provided with a three (3) inch minimum diameter overflow pipe, located at tank centerline, extended down through the bottom of the tank in a location to enable the water overflow to clear all of the truck chassis members. • Tank to be provided with a right side, mid -tank discharge outlet with gate shut -off valve. Outlet to be two and one -half (2 1/2) inch pipe, with National Standard fire hose connectors, and positioned to provide easy access without extending past the most outer edge of tank • Install a contents gauge, calibrated in one hundred (100) gallon increments, on the front right hand side of the tank visible from the driver's seat in the cab. • Provide a special purpose minimum ten (10) inch pipe quick -dump line, located at the rear bottom of the tank. The bottom of the quick dump line shall be at an angle of 45 degrees facing the rear. Its location shall be positioned as close to the rear of the tank as possible, making allowance to clear all truck components. Opening to be controlled by a minimum ten (10) inch flap valve located inside of the tank, operation to be air controled, with control to be located inside the turck cab. The mounting height of this valve, above the tank bottom, shall be as low as possible without restriction as to its operation. Pneumatics shall be included on the truck chassis specified herein. Valve shall control water flow with any amount of water in tank. Control cable to be of stainless steel contruction. • Provide a ladder or steps on the side of tank, with hand grab bars for safe access to manhole covers on top of tank. • Tank mounting on manufacturer's standard chassis sills, welded thereto. Provide even weight distribution over entire truck frame. Structural channel frame must support the power pumping unit which is to be mounted to the rear of the tank. This extension shall be securely fastened to the truck shassis frame by the use of steel clips and bolts, cushioned with hardwood strips between the truck frame and sill of the tank unit. • Fabricate and install full fenders over rear wheels, equipped with replaceable rubber mud guards. Pumn • The flushing pump to be a split case high pressure pump with a bronze or cast iron fitted impeller and direct connection to the power unit. • With all five (5) nozzles open (full flow), the pump shall be capable of maintaining, at each of the five nozzles, a minimum of 150 gallons per minute flow, at 75 P.S.I. residual pressure. The power source direct connection shall be a shock absorbing, self - aligning coupling to eliminate problems due to misalignment and shock. • Supplier shall provide full pump data including a pump curve showing pumping and engine HP requirements for available sizes and pump capacities. Power Unit • Power unit to be diesel engine with manual pressure selection in lieu of hydrostatic. Ford 268 cu . in. engine with 750 GPM pump or approved equal. It shall include the following features: • Water cooled • Full flow oil filter • Engine hour meter • Silicone hoses • Muffled to less than 90 dba • Muffler rain protection, if needed • No separate fuel tank. Power unit shall use truck chassis's fuel supply 12 volt electrical system • Electronic throttle to cab of truck to allow variable engine RPM on toggle switch • Electronic shut off switch in cab • Alternator to be 70 amps or greater • All engine controls, including throttle, starter, oil pressure, tachometer, and temperature numerical gauges, shall be located inside of the truck cab between bucket seats. All gauges to be lighted. • Supplier shall provide manufacturers data on make, model, horsepower, number of cylinders, cubic inch displacement, and operating R.P.M. Nozzles • Equip unit with five (5) all bronze flushing nozzles, two (2) piece horizontally split, slot type, adjustable swivel in five (5) places. Two (2) to be mounted in front, positioned to allow as much ground clearance as possible. One (1) to be mounted midship with adequate ground clearance. Two (2) to be mounted at rear of truck on top of bumper. - Bumper to be not less than 18" from ground. • Each nozzle shall have a capacity of 150 gallons per minute at 75 lbs. per square inch of residual pressure at full flow (all five (5) nozzles open). • - Discharge from each nozzle to be controlled by a remote controlled globe type valve with cold water replaceable disc and a built -in diaphragm to open and close the valve by means of air pressure available from the truck chassis braking system. • Each valve is to be controlled by means of a solenoid operated valve actuated by an electric toggle switch located in the truck cab within easy reach of the driver in the normal operating position. Furnish and install a water pressure gauge in the truck cab with a capacity of at least twice the capability of the pump to be located within vision of the driver. Pressure gauge to be lighted if possible. • Provide one (1) outlet with controls and valve for hose reel. To be mounted by the City. Piping • All necessary pipe shall be of a standard weight wrought steel. • Suction line to be welded steel pipe with flexible leakproof victaulic coupling to relieve vibration strains. Minimum 4" pipe. • Provide piping system with sufficient petcocks at low points to allow full system drainage including pump valves and the piping system. Pump & Unit Mounting • The pump and power unit combination is to be fully weather protected and mounted at least 24" from the rear of the tank unit for ease of access to filters and other maintenance components on the engine. All fluid levels to be checked standing at rear side of engine ( not tank side). Provide engine side panels with provision for security locks. Electrical • All wiring routed through conduit and all connections shall be soldered and connections covered with shrink tubing insulation or approved equal connections. Lighting • Furnish and install necessary lighting so as to conform to all State and Federal regulations. • There shall be two (2) marker lights on each side of the tank -- one in front portion of tank, and one at rear section of tank. Also five (5) lights shall be included in rear, three (3) in upper canopy, over rear engine at outmost part. Two (2) shall be mounted next to side marker lights facing rear. The lights shall be of a Signal -Stat - #1108 series or approved equal. • Furnish and install two (2) amber 12 volt strobe lights, Whelen dot 3 system 102 -A or O g Y approved equal. Mount one (1) on cab and one (1) on top of tank at rear. Wire lights and provide switches in cab. • Install right and lift side, and rear flood /work lights. Provide separate switching for each from inside cab. Flood lights to be mounted midway on the right and lift sides, and also two (2) at the rear, twelve (12) inches from the top of the tank, with the capability of illuminating the entire pump engine compartment and area behind flusher. Work lights to be Signal Stat 630 -W or approved equal. • ONE (1) TILT CAB /CHASSIS TRUCK ONE(1) 2100 GALLON TRUCK /FLUSHER UNIT TRADE -IN 1978 FORD F -800 -2000 GALLON WATER TANK WITH 250 GALLON PUMP- SN- N80FVCD1674 TOTAL PRICE ALTERNATE EQUIPMENT - TRUCK CONVENTIONAL CAB IN LIEU OF TILT CAB .FORD GAS ENGINE - 7.OL H.O. 236 HP 3600 IN LIEU OF FORD FD -1460 DIESEL ENGINE ALTERNATE EQUIPMENT - FLUSHER ENGINE DRIVE WITH MANUAL PRESSURE SELECTION -FORD 300 CUL. IN GAS ENGINE IN LIEU OF FORD 268 DIESEL ENGINE CITY OF BROOKLYN CENTER Council Meeting Date 2ni94 Agenda Item Numbe REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF DR. FREDERICK W. CAPSHAW FOR HIS DEDICATED PUBLIC SERVICE ON THE AD HOC CITY COMMUNICATIONS TASK FORCE DEPT. APP OVAL: Sharon Knutson, Deputy City Clerk MANAGER'S REVIEW/RECOM IENDATION: 4/ No comments to supplement this report Comments below /attached SUMMARY EXPLANATION: (supplemental sheets attached ) i Dr. Capshaw resigned from the Ad Hoc City Communications Task Force effective January 31, 1994. RECOMMENDED CITY COUNCIL ACTION Pass a Resolution Expressing Recognition and Appreciation of Dr. Frederick W. Capshaw for His Dedicated Public Service on the Ad Hoc City Communications Task Force. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF DR. FREDERICK W. CAPSHAW FOR HIS DEDICATED PUBLIC SERVICE ON THE AD HOC CITY COMMUNICATIONS TASK FORCE WHEREAS, Frederick W. Capshaw served on the Ad Hoc City Communications Task Force from September 9, 1991, to January 31, 1994; and WHEREAS, Frederick W. Capshaw also served as Chair of the Ad Hoc City Communications Task Force from September 9, 1991, to January 31, 1994; and WHEREAS, his public service and civic effort for the betterment of the community merit the gratitude of the citizens of Brooklyn Center; and WHEREAS, his leadership and expertise have been greatly appreciated by the Brooklyn Center Ad Hoc City Communications Task Force; and WHEREAS, it is highly appropriate that his service to the community should be recognized and expressed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the dedicated public service of Dr. Frederick W. Capshaw is hereby recognized and appreciated by the City of Brooklyn Center. Date Todd Paulson, Mayor ATTEST: Deputy Clerk The motion for the adoption of the foregoing resolution was duly seconded by member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. CITY OF BROOKLYN 4CENTER Council Meeting Date 2n194 Agenda Item Numbe REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: LICENSES DEPT. APPROVAL: Sharon Knutson, Deputy City Clerk MANAGERS REVIEW/RECOMAONDATION. u No comments to supplement this report Comments below /attached SUM MARY EXPLANATION: (supplemental sheets attached ) Attached is the list of licenses to be approved by the city council. RECOMMENDED CITY COUNCIL ACTION Approve licenses. j0 * conses to be approved by the City Council on February 7, 1994: OWLING ALLEY Beacon Bowl 6525 Lyndale Avenue North Lynbrook Bowl 6357 North Lilac Drive City Clerk Noy— MECHANICAL SYSTEMS Del -Air Heating & Cooling 9834 James Circle � G ✓. Building Official Q Jk_ RENTAL DWELLINGS Initial: Lonnie and Heidi Amundsen 2816 67th Lane North Renewal: n David Zemke 6813 Noble Avenue North Director of Development TOBACCO RELATED PRODUCT American Amusement Arcades 850 Decatur Avenue North • S ' bk Lynbrook Bowl 6357 North Lilac Drive City Clerk A u_ GENERAL APPROVAL: '"W Sharon Knutson, Deputy City Clerk