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HomeMy WebLinkAbout1994 09-26 CCM Regular Session ` MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION SEPTEMBER 26, 1994 CITY HALL CALL TO ORDER The Brooklyn Center City Council met in regular session and was called to order by Mayor Todd Paulson at 7 :02 p.m. ROLL CALL Mayor Todd Paulson and Councilmembers Celia Scott, Dave Rosene, and Kristen Mann. Also present were City Manager Gerald Splinter, Director of Public Services Diane Spector, Finance Director Charlie Hansen, Planning and Zoning Specialist Ron Warren, Director of Community Development Brad Hoffman, Community Development Specialist Tom Bublitz, Public Services Coordinator Jim Glasoe, Acting Chief Scott Kline, City Attorney Charlie LeFevere, and Council Secretary Barb Collman. Councilmember Barb Kalligher was excused from this evening's meeting. OPENING CEREMONIES An invocation was offered by Jim McCluskey. OPEN FORUM Mayor Paulson noted the Council had received no requests to use the open forum session this evening. He inquired if there was anyone present who wished to address the Council. Th ere being none, he continued with the regular agenda items. COUNCIL REPORTS PRESENTATION OF POLICE OFFICER Acting Chief Kline introduced Timothy Gannon, a new member of the police department. He reviewed Officer Gannon's prior accomplishments, which included military honors. _ The Mayor and councilmembers welcomed Officer Gannon to the City of Brooklyn Center police department and offered their assistance to him. Acting Chief Kline said another new officer will be presented at the next Council meeting. 9/26/94 - 1 - CITIZEN CONCERN Councilmember Rosene indicated he had been in contact with a citizen who expressed the desire of the neighbors in the area of Bellvue Park to have an ice skating rink at the park. The City Manager noted the Parks and Recreation Commission has reviewed the matter within the past four years. The Commission could be contacted to explain its position. He noted such a need is changeable as numbers of children in a neighborhood is variable. The matter was referred to the Parks and Recreation Commission. APPROVAL OF AGENDA AND CONSENT AGENDA Mayor Paulson inquired if any Councilmember requested any items be removed from the consent agenda. No requests were made. There was a motion by Councilmember Mann and seconded by Councilmember Rosene to approve the September 26, 1994, agenda and consent agenda as printed. The motion passed unanimously. APPROVAL OF MINUTES - SEPTEMBER 13 1994 - SPECIAL SESSION There was a motion by Councilmember Mann and seconded by Councilmember Rosene to approve the minutes of September 13, 1994, special session as printed. The motion passed unanimously. APPOINTMENT OF ELECTION JUDGES' There was a motion by Councilmember Mann and seconded by Councilmember Rosene for approval of additional Election Judges for the November 8, 1994, General Election, as presented. The motion passed unanimously. RESOLUTIONS RESOLUTION NO. 94 -199 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING RECOGNITION OF -AND APPRECIATION FOR THE DEDICATED PUBLIC SERVICE OF SERGEANT DAVID WERNER The motion for the adoption of the foregoing resolution was duly seconded by member Dave Rosene, and the motion passed unanimously. 9/26/94 _ 2- I RESOLUTION NO. 94 -200 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE TRANSFER OF CASH AND INVESTMENTS FROM THE GENERAL FUND AND THE SPECIAL ASSESSMENT DEBT SERVICE FUND TO THE CENTRAL GARAGE INTERNAL SERVICE FUND TO COVER UNFUNDED PAST DEPRECIATION RESULTING FROM INFLATION The motion for the adoption of the foregoing resolution was duly seconded by member Dave Rosene, and the motion passed unanimously. RESOLUTION NO. 94 -201 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FROM THE CAPITAL IMPROVEMENTS FUND TO THE ECONOMIC DEVELOPMENT AUTHORITY FUND The motion for the adoption of the foregoing resolution was duly seconded by member Dave Rosene, and the motion passed unanimously. RESOLUTION NO. 94 -202 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION DECLARING HERITAGE FESTIVAL AS A CIVIC EVENT FROM NOVEMBER 7 THROUGH 12, 1994 The motion for the adoption of the foregoing resolution was duly seconded by member Dave Rosene, and the motion passed unanimously. RESOLUTION NO. 94 -203 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION DECLARING COST TO BE ASSESSED AND CALLING FOR A PUBLIC HEARING, IMPROVEMENT PROJECT NO. 1994 -19 (SHINGLE CREEK PARKWAY MILL AND OVERLAY) The motion for the adoption of the foregoing resolution was duly seconded by member Dave Rosene, and the motion passed unanimously. 9/26/94 -3- 'i RESOLUTION NO. 94 -204 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION DECLARING A PUBLIC NUISANCE AND ORDERING THE REMOVAL OF DISEASED TREES (ORDER NO. DST 09/26/94) The motion for the adoption of the foregoing resolution was duly seconded by member Dave Rosen, and the motion passed unanimously. RESOLUTION NO. 94 -205 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION PROVIDING FOR DEFERMENT OF ONE SPECIAL ASSESSMENT AND DELETING THAT ASSESSMENT FROM LEVY #13131 The motion for the adoption of the foregoing resolution was duly seconded by member Dave Rosen, and the motion passed unanimously. RESOLUTION NO. 94 -206 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION APPROVING PURCHASE AGREEMENTS FOR IMPROVEMENT PROJECT NOS. 1992 -29 (STORM WATER TREATMENT POND) AND 1993 -18 (MTC PARK AND RIDE) The motion for the adoption of the foregoing resolution was duly seconded by member Dave Rosen, and the motion passed unanimously. LICENSES There was a motion by Councilmember Mann and seconded by Councilmember Rosene to approve the following list of licenses: AMUSEMENT DEVICES - OPERATOR Chi -Chi's 2101 Freeway Blvd COMMERCIAL KENNEL Brooklyn Pet Hospital 4902 France Ave. N. GARBAGE AND REFUSE COLLECTION VEHICLES Nash and Sons Hauling 2301 93rd Way 9/26/94 -4- MECHANICAL SYSTEMS Air One Mechanical Corporation 6317 Welcome Ave. N Master Mechanical, Inc. 901 E. 79th Street Sheetmetal Services 30 Northwest Main, Bethel RENTAL DWELLINGS Initial: Shirley Kay Noren 7218 Logan Ave. N. Renewal: Pow -Bel Company Hi -Crest Apartments Gary Lyons Humboldt Courts Eugene Sullivan 5329 -33 Brooklyn Blvd. Group H. Inc. 6451 Brooklyn Blvd. Rosella Korman, Joseph Korman and Michael Korman 5321 Morgan Ave. N. Allan and Vicki Olson 7111 Riverdale Road Richard R. Dawson 3955 69th Ave. N. SIGN HANGER American Installers 9154 Parkington Circle NE The motion passed unanimously. APPROVAL OF MINUTES- CONTINUED SEPTEMBER 12 1994 - REGULAR SESSION There was a motion by Councilmember Scott and seconded by Councilmember Rosene to approve the minutes of September 12, 1994, regular session as printed. Councilmember Mann abstained. The motion carried. PUBLIC HEARING CONTINUED PUBLIC HEARING REGARDING 1994 PROPOSED SPECIAL ASSESSMENT The City Manager stated the stump removal and resodding processes on this property have now been completed. 9/26/94 _ 5 _ PUBLIC HEARING REGARDING SPECIAL ASSESSMENT FOR KNOX/JAMES & 54TH AVENUES STREET IMPROVEMENTS PROJECT 1994 -01 Mayor Paulson reopened the meeting for the purpose of a public hearing regarding 1994 proposed special assessment for Knox/James & 54th Avenues Street Improvement Project No. 1994 -01 at 7:10 p.m. He inquired if there was anyone present who wished to address the Council. No one came forward. There was a motion by Councilmember Scott and seconded by Councilmember Rosene to close the public hearing at 7:11 p.m. The motion passed unanimously. The City Manager presented a Resolution Certifying Special Assessment for Knox/James & 54th Avenues Street Improvement Project No. 1994 -01 to the Hennepin County Tax Rolls. RESOLUTION NO. 94 -207 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION CERTIFYING SPECIAL ASSESSMENT FOR KNOX/JAMES & 54TH AVENUES STREET IMPROVEMENT PROJECT NO. 1994 -01 TO THE HENNEPIN COUNTY TAX ROLLS The motion for the adoption of the foregoing resolution was duly seconded by member Dave Rosene, and the motion passed unanimously. PLANNING COMMISSION ITEMS: APPLICATION NO. 94011 The City Manager introduced Planning Commission Application No. 94011 submitted by Enterprise Rent -A -Car. Request for a special use permit to operate an automobile rental and leasing operation at the Boulevard Shopping Center, 6211 through 6227 Brooklyn Boulevard. This application was recommended for approval by the Planning Commission at its September 15, 1994, meeting. The Planning and Zoning Specialist reviewed the _information relevant to the application. He noted a special use permit is required since this property is zoned C2 and because it has outside storage. He said the operation will include car vacuuming and hand - washing without power equipment, but no repair. He also noted there is existing parking for 5 to 10 vehicles on a daily basis and 25 additional vehicles. The Planning and Zoning Specialist reviewed the six conditions for approval as recommended by the Planning Commission. He noted a representative of the applicant, Spencer Cooke, was present and that appropriate notices had been sent. I � 9/26/94 -6- E f Councilmember Scott inquired if the bay would be part of Lowell's Automotive Specialists area. The Planning and Zoning Specialist said it would. Councilmember Scott asked how it will be separated. The Planning and Zoning Specialist said it will be separated by walls and an overhead door. It may be located in another bay also, but it would be of the same size. There was a motion by Councilmember Mann and seconded by Councilmember Scott to approve Planning Commission Application No. 94011, submitted by Enterprise Rent -A -Car for a special use permit to operate an automobile rental and leasing operation at the Boulevard Shopping Center, 6211 through 6227 Brooklyn Boulevard, subject to the following conditions: 1. The Special Use Permit is granted for an automobile rental and leasing operation with incidental outside storage of vehicles and a hand washing and vacuuming service bay only. Any change in the use of the operation not comprehended by this application or permitted under the zoning ordinance will require approval of an amendment to this Special Use Permit. 2. Building plans for tenant remodeling and an overhead door shall be reviewed and approved by the Building Official prior to the issuance of building permits. 3. There shall be no service, repair or maintenance of leased or stored vehicles on the site other than the indoor hand washing and vacuuming of vehicles comprehended under the approval of this Special Use Permit. 4. No banners, pennants, streamers, balloons or other attention attracting devices may be used in conjunction with the storage and display of vehicles on this site other than that which is authorized under administrative permits. 5. The Special Use Permit is subject to all applicable codes, ordinances and regulations. Any violation thereof may be grounds for revocation. 6. The maximum parking spaces to be occupied by vehicles to be rented or leased shall not exceed 25. The motion passed unanimously. APPLICATION NO. 94010 The City Manager introduced Planning Commission Application No. 94010 submitted by BIMB, Inc. Request for preliminary plat approval to subdivide into a lot and an outlot the 14+ acre site located on the west side of Shingle Creek Parkway south of Hennepin County Library/Service Center. This application was recommended for approval by the Planning Commission at its September 15, 1994, meeting. 9/26/94 -7- The Planning and Zoning Specialist reviewed the application. He noted the proposed Outlot A site is 10.89 acres consisting of woods and wetlands. Lot 1 is higher ground and is supposedly buildable although it has one low spot. The City does not certify it as buildable by approving this preliminary plat. The Planning and Zoning Specialist stated BIMB, Inc. proposes to gift, or dedicate, Outlot A to the City. He noted it would be the City's decision whether or not to accept the property but would assume the City would accept it in order to conserve. the wetlands. Another option would be for BIMB, Inc. to sell Lot 1 to Hennepin County for the purpose of expanding its 11brary/Service Center, which is adjacent to the property. The Planning and Zoning Specialist noted the easements will have to continue. The area would remain an R7 zone and it has been stressed to the applicant approval of the application does not indicate a commitment to rezoning. He stated that, by definition, the outlot is not a buildable parcel so it has no development rights and, in fact, has restrictions. Councilmember Rosene asked what advantage BIMB, Inc. would realize from donating the Outlot land to the City. The Planning and Zoning Specialist said he assumed there would be tax advantages as a result of making a gift to a public agency. The City Attorney noted the Planning Commission did not make the deeding of the Outlot to the City a condition for approval. He explained the ramifications of not making the approval conditional upon deeding. He said if a condition is not made, there is no certainty the deeding will be done. Therefore, Council should be satisfied with the subdivision making sense in case the land is not donated. The Planning and Zoning Specialist said he had been told it was the applicant's intention to donate the land, although he was unsure if the City would accept. He noted the City Council might wish to have the land to protect the flood plain and wetland area. He said if the City Council wants the land, there could certainly be a condition added. The City Attorney encouraged the Council to begin by deciding whether the City wants the Outlot. Councilmember Rosene inquired about the steps to -plat approval. The Planning and Zoning Specialist said final plat approval would be brought before the City Council by the City Engineer after the engineering department considers it, the a county review site and after the preliminary conditions are met. After final approval by the Council, the plat can be filed with the county. The City Attorney cautioned that once conditions are met and it comes for final plat approval there is not much room to turn it down, so Council should be certain at this beginning stage. 9/26/94 -8- The Planning and Zoning Specialist repeated if the City wants the land it should set a condition to require it be deeded to the City. Councilmember Rosene asked the applicant to respond to the question of whether the property will be donated or not. Dick Grones, of Cambridge Commercial Realty, confirmed the applicant, BIMB, Inc. fully intends to make the Outlot a gift to the City. Therefore, the applicant would not object to the donation being made a condition of approval. The City Attorney urged Council to decide whether or not the City would accept the gift. Councilmember Rosene commented the City is receiving some taxes off the property. He wondered what reasons, other than that, the City might not want to own the property. The City Attorney stated it is typical to keep unusable land attached to usable land so that it is cared for and a public body is not responsible for caring for it. If someone proposes to use the entire site, a decision must be made as to whether the property would then be deprived of all reasonable use. Councilmember Scott indicated this situation is different than that noted since if the City owned the land it wouldn't need to be concerned about it. It is a swamp which doesn't require maintenance. At least the City could maintain it as usable. The City Attorney said if the City does not want the land it should not accept the preliminary plat approval. There was a motion by Councilmember Scott and seconded by Councilmember Rosene to approve Planning Commission Application No. 94010, submitted by BIMB, Inc. for preliminary plat approval to subdivide into a lot and an outlot the 14+ acre site located on the west side of Shingle Creek Parkway, south of Hennepin County Library /Service Center, subject to the following conditions: 1. The final plat is subject to review and approval by the City Engineer. 2. The final plat is subject to the provisions of Chapter 15 of the City Ordinances. 3. The existing 50' wide driveway easement and the 30' wide drainage easement shall be continued and be shown on the final plat for this property. 4. Approval of this preliminary plat does not commit the City to a future rezoning of the property or to a site plan and platting. These matters will need to be pursued through the appropriate Planning Commission applications when such plans are finalized. 9/26/94 -9- 5. The applicant shall dedicate Outlot A to the City of Brooklyn Center. The motion passed unanimously. APPLICATION NO. 94012 Planning Commission Application No. 94012 submitted by Robert L. Adelmann. Request for site and building plan approval and a Special Use permit to construct a 284 square foot addition to Duke's Mobil, 6501 Humboldt Avenue North. This application was recommended for approval by the planning Commission at its September 15, 1994, meeting. The Planning and Zoning Specialist noted this property is zoned C2 and is surrounded by R5 zoning. He reviewed the expansion plans for a solarium -type addition and the remodelling resulting in a larger sales area, handicapped - accessible, unisex bathroom facilities, and new sidewalk with curb, gutter and ramping. The Planning and Zoning Specialist stated a landscape plan has been submitted and there are no other approvals outstanding. He reviewed the ten standard conditions imposed by the Planning Commission. He noted notices were mailed and the applicant was present and available. Councilmember Rosene commented the business needs some elbow room and he agrees with making the facility handicapped accessible. He noted he has had trouble parking since the stalls are limited to 25 but does not see opportunity for adding parking stalls. The Planning and Zoning Specialist agreed that parking is tight but noted the small expansion will probably not lead to a need for more parking spots and is also not reducing the number of parking places. Practically speaking, the pumps are used for additional parking spaces; and some of the parking is inconvenient for walk -in retail customers. Councilmember Rosene stated he has seen the parking stalls used for vehicle storage. He encouraged monitoring of this practice as a means to success of the business. Councilmember Scott complimented the applicant for the quality of the business and the upgrade. She commented she is glad the City and the applicant now agree on the stacking of tires on the property. Mayor Paulson inquired if the City has any authority over the placement of cases of product for sale on the outside. The Planning and Zoning Specialist said there are regulations within the zoning codes. The regulations relate to hours the business is in operation; therefore, a 24 -hour business is allowed to have more product outside. He also noted displays are allowed at the pump islands and within four feet of the building. There was a motion by Councilmember Rosene and seconded by Councilmember Mann to approve Planning Commission Application No. 94012, submitted by Robert L. Adelmann 9/26/94 _10- for site and building plan approval and a Special Use permit to construct a 284 square foot addition to Duke's Mobil, 6501 Humboldt Avenue North, subject to the following conditions: 1. Building plans are subject to review and approval by the building official with respect to applicable codes prior to the issuance of permits. 2. Grading, drainage and utility plans are subject to a final review and approval by the city engineer, prior to the issuance of permits. .. 3. A site performance agreement and supporting financial guarantee (in an amount to be determined by the city manager) shall be submitted prior to issuance of permits. 4. Any outside trash disposal facilities, including the storage of discarded tires, shall be appropriately screened from view. 5. The building addition is to be equipped with an automatic fire extinguishing system to meet NFPA standards and shall be connected by a central monitoring device in accordance with Chapter 5 of the City Ordinances. 6. Plan approval is exclusive of all signery which is subject to Chapter 34 of the City Ordinances. 7. B612 curb and gutter shall be provided around all parking and driving lanes. 8. The area to the east and south of the new building addition shall be signed as a "no parking fire lane" area as determined by the Fire Chief. 9. The amended special use permit is granted to the applicant for an expanded gasoline service station, repair garage, car wash, and convenience store at 6501 Humboldt Avenue North as contained in the plans submitted. Any expansion or alteration of the use shall require additional amendments to the special use permit. 10. The special use permit is subject to all applicable codes, ordinances and regulations, any violation thereof could be grounds for revocation. The motion passed unanimously. PRESENTATION AND DISCUSSION OF SENIOR HOUSING MARKET STUDY The City Manager stated the firm of Maxfield Research Group, Inc. had been authorized to do a study regarding potential senior housing needs. The Community Development Specialist introduced Tom Melchior, the director of research for Maxfield Research Group, Inc. He explained the purpose of the study was to ascertain the overall demand for senior housing and to evaluate the suitability of two specific sites. 9/26/94 Mr. Melchior reviewed the market study report. He noted Brooklyn Center's senior population is large since the city was settled in the 50s and 60s. There is an increasing demand for housing for seniors. Several projects were completed in the 80s for senior housing. The need is expected to continue to increase. Mr. Melchior stated a critical demographic is household income. The study shows a wide distribution in income, resulting in a demand for a variety of types of housing. Most seniors still own their own homes. The median value of a home in Brooklyn Center is $77,000. There is a growing base of seniors who could support a project, and there are some who could use subsidized housing. In regard to current housing projects, Mr. Melchior mentioned there are two (Plymouth and Fridley) which are likely to go ahead. A project in Maple Grove is planned but is less definite. These three projects do not meet the anticipated demand. Mr. Melchior described two types of housing for seniors -- adult living without services, which is age restricted, and congregate living with services (such as meals and other services on an optional basis). He noted both types are appropriate for Brooklyn Center. The Willow Lane area, according to Mr. Melchior based on the study, is not an appropriate site for senior housing because an ideal location is near residential and commercial areas and is also near public services. The 69th Avenue/Brooklyn Boulevard area is a better site for senior housing as it is close to retail and churches and has good access and visibility. Councilmember Scott asked whether it is correct that seniors want housing within walking distance of a pharmacy, a medical facility, a grocery store, and other services. Mr. Melchior said that is correct -- within walking distance or a short driving distance. Councilmember Scott asked whether senior facilities provide transportation for occupants. Mr. Melchior agreed in -house transportation is important. It is included in the congregate living recommendation. However, transportation provided by the facility still does not replace the need for proximity to services, as seniors desire to remain independent. Councilmember Mann complimented the market study report done by Maxfield Research Group, Inc. Mayor Paulson asked whether there are any other housing niches which should be explored besides senior housing. Mr. Melchior said there is a need for more general occupancy rental housing to meet the demand. Townhouses for sale at Willow Lane are also popular. 9/26/94 -12- Councilmember Rosene asked whether, in considering the Willow Lane area, the firm had taken into account the amenities across the river on the east side. Mr. Melchior said they were not considered as, for seniors, those services are too far away and divided by a freeway and the river, which are psychological barriers. The City Manager presented a Resolution Accepting Senior Housing Market Analysis and Demand Estimates for Brooklyn Center, Minnesota. RESOLUTION NO. 94 -208 Member Dave Rosene introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING SENIOR HOUSING MARKET ANALYSIS AND DEMAND ESTIMATES FOR BROOKLYN CENTER, MINNESOTA The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously. DISCUSSION ITEMS NORTH METRO MAYORS ASSOCIATION LEGISLATIVE REPORT The City Manager said there will be a summit held at the Brooklyn Center Holiday Inn on October 5. An invitation and other materials are included in the Council packets. He recommended Councilmembers consider attending the summit. He noted it would be posted so that there is no violation of the Open Meeting Law. Councilmember Mann encouraged Council candidates and Brooklyn Center residents to attend. Councilmember Rosene wondered how many residents might attend. The City Manager said the room capacity (300 -350) could be a problem. He added the advisory committees will be notified of the summit. He also asked Council to advise him of their comments with regard to agenda items. Councilmember Scott stated the agenda worksheet should be supplied to the advisory committees as well. ; There was a motion by Councilmember Mann and seconded by Councilmember Rosene to invite mayoral candidates, Council candidates, and residents to attend the North Metro Mayors Association summit. The City Manager indicated the summit will be taped and broadcast, or at least tapes will be available for check -out. He noted residents should call in to indicate a plan to attend so that there can be an idea of attendance. He verified notices will be posted in accordance 9/26/94 -13- with the Open Meeting Law and invitations and agendas will be sent to the Council and mayoral candidates. Mayor Paulson asked whether the summit will include any actions to be taken. The City Manager said the purpose is for education and sharing of information. Councilmember Scott mentioned the two north suburban newspapers should be invited to the summit. The City Manager said they are being invited. Councilmember Scott noted the Star Tribune does not always publish the proper facts about the northwest suburbs and these facts need to be brought out in the suburban newspapers. The City Manager commented the timing of the summit just prior to the legislative session is helpful. Mayor Paulson expressed hope that the summit would result in interaction. It would be worthwhile to consider a joint resolution when the mayors are in one place. The City Manager said some cities are concerned because of the Open Meeting Law about the extra step of returning back to their communities to vote. Since the summit will be held in Brooklyn Center, that is not a problem for the Brooklyn Center mayor and Council. Mayor Paulson commented he would like to be able to have input in the summit. The City Manager said there will be opportunity for input and anyone wanting to should contact him, Mayor Thompson, or Mr. Strauss. The motion passed unanimously. 1994 PUBLIC UTILITY RATE STUDIES The Public Services Coordinator presented the annual review of rates. He also outlined the reasons behind rate increases. The Public Services Coordinator noted the recycling utility has the largest rate increase. Of the $21 per year, per household for utilities, $11 or $12 goes to recycling. Mayor Paulson asked what is the proposed total increase. The Public Services Coordinator said there is an increase of eight percent, which is $21 for the average household and $15 for the senior household. The City Manager presented a Resolution Adopting the 1995 Water Utility Rate Schedule. 9/26/94 -14- RESOLUTION NO. 94 -209 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION ADOPTING THE 1995 WATER UTILITY RATE SCHEDULE The motion for the adoption of the foregoing resolution was duly seconded by member Dave Rosene. Mayor Paulson said he would vote against the motion because he would like to see the rate come down. Councilmember Rosene suggested raising to $.84, a margin of three percent, which is above the current margin of one percent. The Director of Public Services said even a five percent margin is quite small compared to variations which could be encountered. She noted the continued phase -out of interest income is the reason the rates are increasing at such a level. She said she agrees with the desire to keep increases low, but the City needs to operate as closely to no loss as possible. Councilmember Rosene asked Mayor Paulson whether he would be comfortable operating on such a slim margin. Mayor Paulson said he prefers to be prudent. The Public Services Coordinator said a five percent fund balance is not out of line and a less- than- one - percent fund balance is cutting it close. Councilmember Scott commented if a large water main were to break it would be necessary to have something to fall back on. Brooklyn Center's rates are low compared to those of other communities. The utility fund is not money - making. Mayor Paulson asked whether money from the water utility fund goes to salaries. The Public Services Coordinator said a portion does go to salaries. The Director of Public Services stated there are seven full -time employees employed jointly by the water utility and by the sanitary sewer utility. Roll call vote: Councilmember Mann, yea; Councilmember Scott, yea; Councilmember Rosen, yea; Mayor Paulson, nay. The motion carried. The City Manager presented a Resolution Adopting the 1995 Sanitary Sewer Utility Rate Schedule. The Public Services Coordinator noted there are no increases proposed but general obligation bonds will be used to finance capital improvements. Councilmember Rosene indicated he was uncomfortable with using bonds but it will ease out payments over the years. 9/26/94 _15- RESOLUTION NO. 94 -210 ' Member Kristen Mann introduced the following resolution and moved its adoption: F RESOLUTION ADOPTING THE 1995 SANITARY SEWER UTILITY RATE ' SCHEDULE r The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott, and the motion passed unanimously. The City Manager presented a Resolution Adopting the 1995 Storm Drainage Utility Rate Schedule. The Public Services Coordinator noted this schedule would mean an increase from $6.75 to $7.50 per household per quarter. The increase is due to expected capital outlays over the next few years. Councilmember Rosene asked the meaning of REF. The City Manager said REF stands for Residential Equivalent Factor, which is a measure of runoff compared to an average residential property. Councilmember Scott mentioned to the audience that it may appear Council is acting quickly on these issues but, in fact, it has considered them in detail in a previous session. RESOLUTION NO. 94 -211 i Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION ADOPTING THE 1995 STORM DRAINAGE UTILITY RATE SCHEDULE The motion for the adoption of the foregoing resolution was duly seconded by member 4' Kristen Mann. Mayor Paulson noted he would again vote against the motion due to a desire to keep costs down. Roll call vote: Councilmember Mann, yea; Councilmember Scott, yea; Councilmember Rosen, yea; Mayor Paulson, nay. The motion carried. The City Manager presented a Resolution Adopting the 1995 Water and Sanitary Sewer Hookup Rates. The Public Services Coordinator noted these rates have been tied to the consumer price index, which explains the adjustment. 9/26/94 -16- i RESOLUTION NO. 94 -212 i Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION ADOPTING THE 1995 WATER AND SANITARY SEWER HOOKUP F. RATES The motion for the adoption of the foregoing resolution was duly seconded by member Kristen Mann, and the motion passed unanimously. Mayor Paulson commented it is a good method to tie this rate to the inflation index. The City Manager presented a Resolution Adopting the 1995 Recycling Rates. The Public Services Coordinator explained the rate would increase from $1.25 to $2.25 per month per household. The increase is due to an equal reduction in funding by Hennepin County. Mayor Paulson asked whether the County truly reduced their funding. The Public Services Coordinator stated that it did. Mayor Paulson said if the cost is being passed down from the County there is nothing the City can do but approve the increase. The Public Services Coordinator noted there is no fund balance so there is no recourse. RESOLUTION NO. 94 -213 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION ADOPTING THE 1995 RECYCLING RATES The motion for the adoption of the foregoing resolution was duly seconded by member Dave Rosen, and the motion passed unanimously. RECESS The Brooklyn Center City Council recessed at 8:59 p.m. Mayor Paulson reconvened the meeting of the City Council at 9:11 p.m. DISCUSSION OF CO ORIENTED POLICING HUMBOLDT SUBSTATION AND SCHOOL LIAISON OFFICER UPDATE Acting Chief Kline explained he had been asked to evaluate and present a recommendation concerning the Community Oriented Policing program. He, in turn, asked Sergeant David Werner to meet with some officers and give recommendations. The report of that committee is available for review. 9/26/94 -17- Mayor Paulson asked when the committee reached its conclusion. Acting Chief Kline said the recommendation was made approximately 1 /a or 2 weeks ago. Councilmember Scott asked whether officers will be bidding shifts and the shift commanders will be filling posts so that all officers are involved in the program. Acting Chief Kline that was correct. He said officers who desire to be assigned to the community program more can make the fact known and will therefore be assigned to a longer term on involvement, whereas other officers will fill short -term posts. ._ Councilmember Scott said that was a good concept. All the officers will get experience and interaction. It is necessary to build a trust between the police and the youth and citizens of the community and the way to build trust is to communicate. It will be helpful for people to see the police officers more often than just at a negative rime. They will become the "good guys." Acting Chief Kline agreed that is the concept. He noted an officer who was not previously involved in the community is currently in the process of organizing a cribbage tournament in the high rise apartments. Councilmember Mann agreed with the concept but cautioned it is necessary for the police officers to not lose sight of their primary function of responding to police calls. Mayor Paulson expressed concern that there be criteria set to measure the Community Oriented Policing (COP) program to ensure there are evidences of success rather than just a philosophy on paper. Acting Chief Kline said each shift supervisor is responsible for certain projects which fit into that particular shift. There should be efficiency in assigning officers since the shift supervisor knows the call load and can even out the responsibilities. The City Manager said the captain in charge of patrol will supervise the sergeants so there is an accounting of exact activities and amount of time spent. Actin Chief Kline said it is desirable -- Acting e to have feedback going .both ways up and down. Mayor Paulson said he would like to see reports which outline objectives and how they are being met. Also, he would like to see issues brought up on town meetings tied into the program. He would like to see goals set. Acting Chief Kline commented he has heard complaints from seniors that there are not enough activities geared for them. 9/26/94 -18- Mayor Paulson asked whether there are two more new officers ready to begin work. The City Manager said the officer presented tonight and the officer due to be presented at the next Council meeting are the last two hired. Councilmember Scott noted one more officer will now be needed to replace an officer who retired this week. Mayor Paulson asked how long a process is needed to hire another officer. Acting Chief_ Kline said it is a three -month process but the process began one month ago. Mayor Paulson commented it would help if retirements were anticipated. Acting Chief Kline said the department was only given two weeks notification of Sergeant Werner's retirement. The City Manager said Staff has, and is, considering alternative ways to locate certified and available officers. The list normally used becomes incorrect quickly because it is a metro - wide list and officers get hired somewhere in the metro area. Mayor Paulson asked whether the money allocated for police officers would be carried over at the end of the year. The City Manager said the money would automatically go into the general fund balance at the end of the year. The money would only be returned to the fund for police officers if the fund balance were above zero. However, some of the allocated money might be used yet this year if a school liaison officer is hired. Councilmember Scott noted there are currently openings for one officer and one liaison officer. Acting Chief Kline confirmed this but the liaison officer has not received formal approval yet. Councilmember Scott asked about the procedure for hiring a school liaison officer. Acting Chief Kline stated candidates will enter a letter of interest then will be interviewed orally by a board made up of representatives of the police department, a representative of the school, and an experienced liaison officer. Councilmember Scott stated input from the school is necessary as it is difficult to fit a liaison officer to a school. The City Manager stated the City, with review of the union, is drafting an assignment description to alleviate any surprises. There is a close working relationship with the school and both entities need to be pleased with the fit. Councilmember Mann asked whether the liaison officer will be at the school only during the school day or after school hours as well. The City Manager said the officer will be present at different times, some during and some after school. The shift will change. There will be some evening hours so the officer can be at certain events. 9/26/94 _19- Acting Chief Kline mentioned an attempt has been made to assure all parties involved have all the information available. Mayor Paulson said he would prefer the money allocated be used to pay for police this year rather than being rolled into the general fund. The City Manager indicated some of the money has been used to pay for overtime which was necessary because of open slots in the department schedule and for the early start of the liaison officer. Councilmember Scott commented the hiring process should be moved along. Acting Chief Kline said posting will be done quickly, even while details are still incomplete. He agreed with the urgency of hiring another officer. RESOLUTIONS - CONTINUED The City Manager presented a Resolution Approving Contract for School Liaison and D.A.R.E. Officer Services between the Anoka- Hennepin School District Number Eleven and the City of Brooklyn Center. RESOLUTION NO. 94 -214 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION APPROVING CONTRACT FOR SCHOOL LIAISON AND DA -R.E. OFFICER SERVICES BETWEEN THE ANOKA - HENNEPIN SCHOOL DISTRICT NUMBER ELEVEN AND THE CITY OF BROOKLYN CENTER The motion for the adoption of the foregoing resolution was duly seconded by member Dave Rosene. Mayor Paulson asked when the D.A.R.E. program was begun in Brooklyn Center. The City Manager said it started six years ago. He added Anoka- Hennepin ,is the only district which requires this levy. Mayor Paulson said he would like to see statistics on the number of students who have passed through the program, including some success stories. i' The motion passed unanimously. CONTINUED DISCUSSION OF POSSIBLE 1995 BOND ISSUE The Director of Public Services reviewed the items on the list of items to possibly be included in a bond issue. She noted some items are "wish" items and it is uncertain how much community support there would be for them. The Director of Public Services stated Decision Resources is the only firm under consideration. Decision Resources has proposed a benchmark survey in the form of a telephone survey of 400 households. The survey would include a minimum of 60 questions { 9/26/94 -20- I ' but the recommendation is for 80 questions. The cost for a 60- question survey would be $7,200, and the cost for a 75- question survey would be $8,700. The Director of Public Services stated such a survey would aid in fine tuning City services in addition to supporting a bond issue. The information gained would be useful and valuable regardless of the outcome in regard to a bond issue. Further, Decision Resources has proposed a fee of $100 per hour for bond issue development, in the form of meeting with various bodies for the purpose of designing the survey, evaluating the results of the survey, and recommending viable options. It was noted a cost of $11,000 would be expected; a resolution could state,_ "not to exceed $11,000." If the services of Decision Resources were desired for additional services, the contract could be expanded at a later date. Councilmember Mann inquired if apartments would be included in the "households" surveyed. The Director of Public Services said they would. The City Manager said the selection of survey households is done by computer and is, by design, a mixture of types of households. He agreed a professional survey is valuable in general. Councilmember Mann remarked the Parks and Recreation Commission has spent a good deal of time on its proposals and perhaps the members should be in contact with residents. The City Manager said that contact is valuable and last time it did result in adjustments, but it belongs later in the process. The City Manager commented Council should look carefully at what should be included in the survey before the survey is done. Councilmember Mann asked whether Council will be involved in the selection of questions. The City Manager said it would. The City Manager presented a Resolution Accepting Proposal for a Benchmark Survey and Other Services Relating to the Proposed 1995 Bond Issue. RESOLUTION NO. 94 -215 Member Kristen Mann introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING PROPOSAL FOR A BENCHMARK SURVEY AND OTHER SERVICES RELATING TO THE PROPOSED 1995 BOND ISSUE The motion for the adoption of the foregoing resolution was duly seconded by member Celia Scott. Councilmember Rosene expressed a desire to keep the cost as far below $11,000 as possible. He also questioned an item on the list, which was $200,000 for shelter buildings. The City Manager stated the figures are rough estimates. He explained the cost for shelter buildings involves architects, demolition, and reconstruction. He reiterated the list is just a starting 9/26/94 -21- T point and the estimates will change. Council should not focus on the small details at this time. Also, Council is not being asked to approve the figures at this time. Councilmember Rosene said $200,000 is not a small detail. Councilmember Mann explained Bellvue Park has year -round activities taking place, so there are extenuating factors. The Parks and Recreation Commission considered everything in its decisions. Mayor Paulson indicated he agreed with the City Manager that there needs to be a comfort level and he has not reached that point. He said he would need to meet with Staff. The City Manager urged him to have the meetings early since the drafting of the survey begins to narrow down the field and there cannot be a change later from what was tested. He encouraged the Council to not rush the process of getting comfortable with the information. The Director of Public Services supported the use of Decision Resources for the work needed. Mayor Paulson said the resources of the Council should also be used as councilmembers know what people think. The opinions should be sought now in the early stages when it is easier to change course. The City Manager said Staff will be glad to talk with councilmembers. Councilmember Scott commented all involved know it will be necessary to pare down the wish list before a survey is done. It is possible a work session will be needed. The first step would be for individuals to make their own lists to compare. The proposed list is too much for taxpayers to swallow. The motion passed unanimously. CONTINUATION OF DISCUSSION ON PILOT PROJECT AS REQUESTED BY COUNCILMEMBER ROSENE FOR PUBLIC CALL -IN LINE The City Manager called attention to a memorandum outlining two options for the pilot project. Staff recommended Option 1 since Option 2 includes call -ins during an ongoing meeting, which would be disruptive and problematic. Councilmember Mann stated she agreed with the concept of communicating with the public. She felt televising or publishing the agenda would be advantageous. She noted Option 1 would not involve a cost. She also pointed out Staff members are not volunteers. The City !' Manager said using Staff would not add an additional budget cost, only some of their paid time would be taken up. 0 F 9/26/94 -22- Councilmember Mann asked whether there would be text on the screen during the broadcast urging viewers to call in. The City Manager said that would not be true with Option 1, but would be with Option 2. !' Councilmember Mann expressed concern over the concept of reconsidering action when it is not even possible to verify the identity of the caller. She felt the use of the call -in for open forum was acceptable. Councilmember Rosene said the chances of the Council actually revisiting a vote are one in a million. It is a possibility, not a probability. He said he is not picky at this point as he would be happy with any part of the project which would be approved. He pointed out Option 1 does not allow viewers the advantage of knowing ahead of time, so the comments would be less well - informed and, therefore, less of a contribution. He noted Option 2 more closely matches the original proposal. He commented it is a pilot program. The cost for two meetings would be $107.60, which is not extravagant and may be worth the risk. Councilmember Mann questioned whether it would be necessary to verify the identity of the caller. Councilmember Rosene felt he would want to hear a pertinent comment regardless. If a comment were "off the wall," it would be ignored regardless. Verification is not necessary when the call is a comment as compared to a question, in which case a name would be required in order to answer the question at a later time. Councilmember Mann questioned if there could be a preliminary survey to determine if any residents are in favor of the program. Mayor Paulson proposed the use of a volunteer operator for the two Council meetings in November. The number could be put on the screen and the response left up to the individual councilmembers. This would be a simple system, zero cost, and flexible use. It i would just be a trial. Councilmember Rosene agreed with the idea of finding out whether residents want the program. He suggested having residents use the voice mail system in October to support the idea. Councilmember Scott agreed. Mayor Paulson said there would be a small response to an opinion poll such as that and it would be better to just try it. Councilmember Rosene agreed with the last comment. He wondered what reasons could be given for not using a volunteer. The City Manager said he had received a comment from a citizen stating he did not have access to cable programming and would feel excluded. He added the regular viewership of Council meetings is less than 50 percent. In regard to the trial, he recommended using City personnel rather than a volunteer since the phone system is computerized. Volunteers could 9/26/94 -23- be trained on the system if a decision were made to make the program long -term. The use of the phone system is complicated. Councilmember Mann asked whether a disclaimer would be necessary due to concern of misuse of the public hearing system if such a program were used. The City Attorney said it would take some care but it could be done. The City Manager said the issue of public hearings should not deter the Council from trying out the program. He said $100 for overtime is acceptable and volunteers can be trained on phones if long -term use of the program is anticipated. He said the representatives of the cable company have said the lines are satisfactory as is. Councilmember Mann expressed concern about confusion when meetings are replayed. She wondered if the call -ins would be allowed only until 8:30 or until the end of the meetings. She said she was willing to try the program but didn't expect many calls. She asked whether Council could review comments from residents at the next meeting. Councilmember Rosene said a list of comments could be distributed at the Council meeting break time. The City Manager said there are operational difficulties with Option 2. On an experimental basis, using Staff on overtime is the most efficient method. If the program goes long -term, volunteers should be trained. Councilmember Scott said she would agree with trying the call -in line one time but would not commit to two times. This does not satisfy the need to communicate with non -cable viewers. The agenda needs to be published. Many seniors are interested in the Council's actions but they do not get cable. Nancy Doerfler, of Northwest News, said the newspaper would probably publish the agenda but there is a problem because the two involved deadlines don't jive. Councilmember Scott stated the major issues, at least, are not changed at the last minute so they could be published. The City Manager said the newspaper stopped printing agenda due to a problem with deadlines. Councilmember Scott said there should be an attempt made again. Ms. Doerfler asked whether publishing a partial agenda, even if incomplete, would be an improvement over publishing nothing. Councilmember Scott said it would. Councilmember Mann agreed the people who do not have cable need the agenda published. She agreed to support the pilot program for one meeting. 9/26/94 -24- Councilmember Mann asked whether an item might be added to that night's agenda if many calls are received on an issue. Councilmember Rosene said that would not happen. Councilmember Scott said Council would have to agree to add an item to the agenda. Councilmember Rosene said for an item to be added Council would need to suspend the rules and amend the agenda, both of which require a majority vote. The councilmembers can trust each other that will not happen. Councilmember Mann asked if the mayor would offer comments on the air concerning calls which had come in. Councilmember Rosene said any member of the Council could offer comments. Councilmember Rosene said he would agree to a combination of Option 1 and Option 2. Mayor Paulson noted if the people who watch cable are informed, their comments are desirable. He said the program, of course, has bugs to be worked out. Councilmember Rosene suggested trying the program for the first meeting in November. If the result was no calls or major operational problems, it would be discontinued. Alternatively, if some interest was shown by residents, such as five or more calls, the program could be extended to one more meeting. Councilmember Mann supported advertising for the public to call in on November 14 if they liked the pilot program. She said she would only commit to trying it for one meeting. Councilmember Rosene asked whether Councilmember Mann would commit to a contingency plan. Councilmember Mann said it would be open for discussion at the November meeting. Mayor Paulson said the issue should be the last item on the agenda following an earlier discussion. There was a motion by Councilmember Rosene and seconded by Councilmember Scott to approve a pilot program for Council meeting call -in by residents, including a televised agenda, a preliminary survey, a disclaimer, the use of City Staff on overtime, and inclusion of this item on the agenda at the last November Council meeting. The motion passed unanimously. RESOLUTIONS - CONTINUED The City Manager presented a Resolution Amending Special Assessment Levy Roll Nos. 13131 and 13132 to Provide for the Award of Assessment Stabilization Grants. 9/26/94 -25- RESOLUTION NO. 94 -216 Member Celia Scott introduced the following resolution and moved its adoption: RESOLUTION AMENDING SPECIAL ASSESSMENT LEVY ROLL NOS. 13131 AND 13132 TO PROVIDE FOR THE AWARD OF ASSESSMENT STABILIZATION GRANTS The motion for the adoption of the foregoing resolution was duly seconded by member Kristen Mann, and the motion passed unanimously. ADJOURNMENT There was a motion by Councilmember Scott and seconded by Councilmember Mann to adjourn the meeting. The motion passed unanimously. The Brooklyn Center City Council adjourned at 10:40 p.m. Deputy City Clerk Todd Paulso , ayor Recorded and transcribed by: Barb Collman TimeSaver Off Site Secretarial 9/26/94 -26-